Hemet City Council
October 28, 2025

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This Contract represents the entire agreement between C ity and Contractor and supersedes any prior written or oral representations. No oral order, objection, direction, claim or notice by any party or person shall affect or modify any of the terms or obligations contained in the Contract Documents.

SECTION 4. T IME
A. Contractor shall complete the Project no later th an Three Hundred and Sixty-Five (365) calendar days following City
's issuance of the Notice to Proceed (the "Contract Time").

B. Contractor shall provide City with scheduling information in a form acceptable to City, including any changes made by City in the scheduling of Work. Contractor shall coordinate its Work with that of all other contractors, subcontractors, and suppliers so as not to delay or damage their performance.

C. If Contractor fails to complete the Project within the Contract Time, City will sustain damage. It is and will b e impracticable to determine the actual damage which City will sustain in the event of and by reason of such delay; therefore, Contractor will pay to City
the sum of two thousand ($2,000) dollars for each and every calendar day beyond expiration
of the Contract Time. Contractor agrees to pay such liquidated damages as herein provided, and in case the same are not paid, agrees that City may deduct the amount thereof from any monies due or that may become due to Contractor under the Contract.

D. It is further agreed that in case Contractor fails to complete the Project in all parts and requirements
within the Contract Time, City shall have the right to extend the Contract Time or not, as may seem best to serve the interest of City; and if it decides to extend Contract Time, City shall further have the right to charge to Contractor, his heirs, assigns or sureties, and to deduct from the final payment for the work, all or any part, as it may deem proper, of the actual cost of engineering, inspection, superintendence, and other overhead expenses directly chargeable to the Contract that accrue during the period of such extension.

E. Contractor will not be assessed with liquidated
damages or the cost of engineering and
inspection during the delay in the completion of the Project caused solely by acts of God or of the public
enemy, fire, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather or delays of subcontractors due to such causes, provided that Contractor shall within three (3) days from the beginning of any such delay, notify City, in writing of the causes of delay. The City Manager, or his designee, shall ascertain
the facts and the extent of delay, and his or her findings thereon shall be final and conclusive.

F. As an express condition of any adjustment of the Contract Time or Contract Price on account of delay, including delay
caused by acts of City, Contractor must give City written notice of the commencement of delay within three (3) days of its occurrence.

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SECTION 5. L ABOR
A. P
revailing Wages . Th is Contract is subject to California Labor Code (“Labor Code”) Sections 1720 et seq., and Contractor and any subcontractor shall pay not less than the specified prevailing rates of wage to all workers employed in performance of the Work.

Pursuant to the provisions of Section 1770 of the Labor Code, City has obtained the general prevailing rate of wages and employer payments for health and welfare, vacation, pension and similar purposes, as determined by the Director of the Department of Industrial Relations, a copy of which is on file in the office of C ity and shall be made available for viewing to any interested party upon request. The Contractor and each subcontractor shall forfeit as a penalty to City not more than two hundred ($200) dollars for each calendar day, or portion thereof, for each worker paid less than the stipulated prevailing wage rate in violation of the Labor Code. In addition, the difference between the prevailing wage rate and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage rate shall be paid to each worker by Contractor.

B. E
mployment of Apprentices. Contractor's attention is directed to the provisions in Section 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by Contractor or any subcontractor under Contractor. It shall be the responsibility of Contractor to effectuate compliance apprentices on the part of itself and any subcontractors with the requirements for employmen t. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations.

C. P
ayroll Records. Pursuant to Labor Code Section 1776, Contractor and each subcontractor shall maintain weekly certified payroll records showing the name, address, social security number, work classification, straight time and overtime hours paid each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed in connection with the work. Contractor shall certify under penalty of perjury that records maintained and submitted by Contractor are true and accurate. Contractor shall also require subcontractor(s) to certify weekly payroll records under penalty of perjury. In the event of noncompliance with the requirements of this section, Contractor shall have ten (10) days in which to comply subsequent to receipt of written notice specifying any item or actions necessary to achieve compliance with this section. If Contractor or subcontractor does not comply after such ten (10) day period, the Contractor shall, as a penalty to C ity, forfeit one hundred ($100) dollars for each day, or portion thereof, for each worker until strict compliance is effectuated.

C
ontractor and each subcontractor shall furnish the certified payroll records directly to the Department of Industrial Relations on a weekly basis and in the format prescribed by the Department of Industrial Relations, which may include electronic submission. Contractor shall comply with all requirements and regulations from the Department of Industrial Relations relating to labor compliance monitoring and enforcement.

D. P
ublic Works Contractor Registration.

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1. P
ursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations.

2. N
o bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. Contractor and its subcontractors, of any tier, shall maint ain active registration with the Department of Industrial Relations for the duration of the Project. To this end, Contractor shall execute the Public Works Contractor Registration Certification attached hereto as Exhibit C , attesting to the facts contained therein. In addition, Contractor shall provide the registration number for each listed subcontractor in the space provided in Exhibit B “Designation of Subcontractors Form.”

3. This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. In executing this Contract, Contractor acknowledges that it has reviewed all applicable labor compliance requirements and included the cost of complying with such requirements in its bid.

E. H
ours of Work.

1. E
ight (8) hours of work shall constitute a legal day’s work. The Contractor and each subcontractor shall forfeit, as penalty to City, twenty-five dollars ($25) for each worker employed in the execution of Work by the Contractor or any subcontractor for each day during which such worker is required or permitted to work more than eight (8) hours in any one day and forty (40) hours in any week in violation of the provisions of the Labor Code, and in particular, section 1810 to section 1815, except as provided in Labor Code section 1815.

2. T
he Contractor shall perform all work during the hours of 7:00 a.m. to 4:30 p.m., Monday through Friday unless otherwise authorized by C ity in writing. If Contractor wishes to work during any other hours or on weekends, written permission must be received from C ity. The request must be received at least two (2) working days in advance of any work. No work will be allowed on C ity holidays except in the case of an emergency. A listing of C ity holidays is on file in the office of C ity Clerk. If Contractor requests overtime work in which City will incurs costs, Contractor shall be responsible for payment of City's costs incurred in connection with the overtime work.

City will invoice the Contractor at time and one half to cover the costs incurred. If Contractor does not pay the invoice within ten (10) days, City may deduct the amount billed from other payments due or to become due to Contractor under the Contract.

F. L
abor Compliance. In accordance with Labor Code section 1771.4, Contractor shall post, at appropriate conspicuous points on the Project site, a schedule showing all determined general prevailing wage rates and all authorized deductions, if any, from unpaid wages actually earned.

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G. Labor Certification. Pursuant to the requirements of Division 4 of the Labor Code, the Contractor will be required to secure the payment of worker's compensation to its employees in accordance with the provisions of section 3700 of the Labor Code. Prior to commencement of work, the Contractor shall sign and file with the engineer a certification in the following form:
"
I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self - insurance in accordance with the provisions before commencing the performance of the work of this Contract."
H. F
ull compensation for conforming to the requirements of this section shall be considered as included in the Contract Price, and no additional compensation will be allowed therefore.

SECTION 6. C HANGES IN WORK
A. C
ontractor shall make no changes in the Work without written direction from C ity.

Contractor shall not be compensated for any change made without City’s written direction.

No changes in the work covered by this Contract shall exonerate any surety or any bond given in connection with this Contract.

B. If City
directs the Contractor in writing to make changes in the work that materially affect the cost of performing the W ork, the Contract Price will be adjusted based on one of the following:

1. W
here the work involved is covered by unit prices contained in the Contract Documents, by application of unit prices to the quantities involved in the changed Work;

2. By a combination of existing and new unit prices and related quantities for the changed work;

3. Time and Materials, calculated as set forth in Section 6(C), below; or

4. By mutual acceptance of a lump sum.

C. T
he cost for extra or changed work performed on a t ime and m aterials basis shall be determined as follows:

1. L
abor. Contractor will be paid cost of labor for workers used in actual and direct performance of extra work, including only actual wages paid shall include any employer payments to or on behalf of workers for health and welfare, pension, vacation, and similar purposes.

2. M
aterial. Only materials furnished by Contractor and necessarily used in performance of extra w ork will be paid for. Cost of such materials will be

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cost, including sales tax and delivery charges, to purchaser (Contractor, subcontractor or other forces) from supplier thereof.

3. E
quipment. For Contractor -owned equipment, payment will be made at rental rates listed for equipment in the California Department of Transportation official equipment rental rate schedule which is in effect on the date upon which extra w ork is accomplished and which schedule is incorporated herein by reference as though fully set forth herein. If there is no applicable rate for an item of equipment, then payment shall be made for Contractor-owned equipment at rental rate listed in the most recent edition of the Association of Equipment Distributors (AED) book. a. F
or rented equipment, payment will be made based on actual rental invoices. Equipment used on extra work shall be of proper size and type.
b. R
ental rates paid shall be deemed to cover cost of fuel, oil, lubrication, supplies, small tools, necessary attachments, repairs and maintenance of any kind, depreciation, storage, insurance, and all incidentals. Unless otherwise specified, manufacturer's ratings, and manufacturer-approved modifications, shall be used to classify equipment for determination of applicable rental rates. Rental time will not be allowed while equipment is inoperative due to breakdowns.
c. I
ndividual pieces of equipment or tools having a replacement value of one hundred ($100) dollars or less, whether or not consumed by use, shall be considered to be small tools.

4. Wo
rk Performed by Special Forces or Other Special Services . When City and Contractor, by agreement, determine that special service or item of extra work cannot be performed by forces of Contractor or those of any subcontractors, service or extra w ork may be performed by a specialist.

Invoices for service or extra work shall be based on the current market price thereof and may be accepted without complete itemization of labor, material, and equipment rental costs when it is impracticable and not in accordance with established practice of special service industry to provide complete itemization. In those instances, wherein, Contractor is required to perform extra work necessitating a fabrication or machining process in a fabrication or machine shop facility away from the Project Site, charges for that portion of extra work performed in such facility may, by agreement, be accepted as a specialist billing. In lieu of overhead and profit provided in paragraph 5(a) “Overhead Defined”, below, fifteen percent (15%) will be added to specialist invoice price, after deduction of any cash or trade discount offered or available, whether or not such discount may have been taken.

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5. Overhead Defined. The following constitutes charges that are deemed included in overhead for all Contract m odifications, including work performed on a Time and Materials basis. Contractor shall not invoice or receive payment for these costs separately: Drawings: field drawings, Shop Drawings, etc., including submissions of drawings; Routine field inspection; General Superintendence; General administration and preparation of cost proposals, schedule analysis, Change Orders, and other supporting documentation; Computer services; Reproduction services; Salaries of project engineer, superintendent, timekeeper, storekeeper, and secretaries; Janitorial services; Small tools, incidentals and consumables; Temporary on- Site facilities (Offices, Telephones, Plumbing, Electrical Power, Lighting; Platforms, Fencing, Water, Home office expenses; vehicles and fuel used for work otherwise included in the Contract Documents; Surveying; Estimating; Protection of Work; Handling and disposal fees; Final cleanup; Other incidental Work; Related warranties.

6. O
verhead and Profit for Time and Materials. For work Contractor performs on Time and Materials at C ity’s direction, the following markups will be added to the cost of labor, materials and equipment, calculated as described above.
a. O
verhead and profit on labor shall be fifteen percent (15%). b. O
verhead and profit on materials shall be ten percent (10%). c. O
verhead and profit on equipment rental shall be ten percent (10%). d. O
n proposals covering both increases and decreases in Contract Price, overhead and profit shall be allowed on the net increase only as determined in this paragraph. When the net difference is a deletion, no percentage for overhead or profit will be allowed, but rather a deduction shall apply.
e. T
he markup shall include profit, small tools, cleanup, supervision, warranties, cost of preparing the cost proposal, jobsite overhead, and home office overhead. No markup will be allowed on taxes, insurance, and bonds.

D. If City d
irects Contractor in writing to make changes in the Work that materially affect the time required to perform the Work, City will make a reasonable adjustment to the Contract Time.

SECTION 7. C LAIMS AND DISPUTES
A. I
f any dispute shall arise between City and Contractor regarding performance of the Work, or any alleged change in the Work, Contractor shall timely perform the disputed Work and

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shall give written notice of a claim for additional compensation for the Work to City within three (3) days after commencement of the disputed W ork. Contractor's failure to give written notice within the three (3)-day period constitutes an agreement by Contractor that it will receive no extra compensation for the disputed Work.

B. I
f a claim cannot be resolved through direct discussions between C ity and Contractor, disputes for three hundred seventy-five thousand ($375,000) dollars or less shall be handled in accordance with Public Contract Code Sections 20104 et seq . C ity shall respond in writing within the statutory time period(s), or, may request in writing within thirty ( 30) days of receipt of the claim, any additional documents supporting the claim or relating to defenses or claims City may have against the claimant. If additional information is needed thereafter, it shall be provided upon request. C ity's response shall be submitted within the statutory timeframe after receipt of the further documents, or within the same period of time taken by the claimant to produce the additional information or documents, whichever is greater. Contractor shall make th ese records and documents available at all reasonable times, without any direct charge.

C. I
f a claim is more than three hundred seventy-five thousand ($375,000) dollars, City shall respond in writing within a reasonable period of time to review and analyze the claim. The Parties also agree to participate in mediation with a mutually agreeable mediator following an exchange of documents reasonably necessary for resolution of the issues in dispute.

D. If Contractor disputes City's response, or if City fails to respond within the statutory time period(s), Contractor may so notify C ity within fifteen ( 15) d ays of the receipt of the response or the failure to respond, and demand an informal conference to meet and confer for settlement. Upon such demand, City shall schedule a meet and confer conference within thirty (30) days.

E. I
f following the meet and confer conference, the claim or any portion thereof remains in dispute, Contractor may file a claim pursuant to Government Code sections 900 et seq. and Government Code section 910 et seq. For purposes of those provisions, the time within which a claim must be filed shall be tolled from the time Contractor submits the written claim until the time the claim is denied, including any time utilized for the meet and confer conference.

F. S
ubmission of a claim, properly certified, with all required supporting documentation, and written rejection or denial of all or part of the claim by City, is a condition precedent to any action, proceeding, litigation, suit, or demand for arbitration by Contractor.

G. V
enue for any litigation arising out of or relating to this Contract shall be Riverside County, California.

H. P
ursuant to Public Contract Code section 9201(b), C ity shall provide Contractor with timely notification of the receipt of any third-party claim relating to the Contract.

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SECTION 8. I NSPECTION AND PROTECTION OF WORK
A. R
esponsibility for, and security of, all work and materials is the responsibility of the Contractor until final acceptance of the Project by City.

B. A
ll Work shall be inspected by City. The charges for inspection shall be in accordance with City’s regulations. If City is unable to provide an inspector or inspectors, Contractor shall reschedule the Work for another time at no cost to C ity. Work performed without inspection shall be rejected.

C. C
ontractor shall make the W ork accessible at all reasonable times for inspection by C ity.

Contractor shall, at the first opportunity, inspect all material and equipment delivered to the Project Site by others to be used or incorporated in the Contractor's W ork and give prompt notice of any defect therein. Contractor assumes full responsibility to protect the Work done hereunder until final acceptance by C ity.

D. When the Work is completed, Contractor shall request, in writing, a final inspection.

Within ten (10) days of the receipt of such request, C ity shall make a final inspection.

Contractor or its representatives may be present at the final inspection. The purpose of such final inspection shall be to determine whether the Work has been completed in accordance with the Contract Documents, including al l Change O rders and all interpretations and instructions previously issued.

E. City m
ay reject materials or Work that does not meet the requirements of the Contract Documents. If C ity does so, Contractor shall promptly remove the rejected materials or Work and replace it with materials or W ork that meet the requirements of the Contract Documents, at no additional cost to City.

SECTION 9. A SSIGNMENT AND SUBCONTRACTING
A. C
ontractor shall give personal attention to the performance of the Contract and shall keep the Work under its control.

B. N
o subcontractors will be recognized as such, and all persons engaged in the work of construction will be considered as employees of the Contractor, who will be held responsible for their work which shall be subject to the provisions of the Contract and specifications.

C. N
o subcontractor who is ineligible to bid work on, or be awarded, a public works project under Labor Code sections 1771.1 or 1777.7 can bid on, be awarded or perform Work as a subcontractor on the Project. The Contractor is prohibited from performing W ork on the Project with a subcontractor who is ineligible to perform work on a public works project under these sections of the Labor Code.

D. W
hen a portion of the W ork which has been subcontracted by Contractor is not being prosecuted in a manner satisfactory to C ity, the subcontractor shall be removed

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immediately on the request of C ity in the manner required by law and shall not again be employed on the Work.

E. C
ontractor shall not assign any portion of the Work to be performed under this Contract or any of the rights or obligations under this Contract , without the prior written consent of City, which consent may be withheld in City’s sole and absolute discretion.

SECTION 10. T ERMINATION
A. S
hould Contractor fail within seven (7) calendar days from receipt of City's written notice to correct any default, including but not limited to failure to perform the Work in accordance with the Contract Documents, failure to comply with the directions of City, or failure to pay its creditors, C ity may terminate this Contract and/or, in its sole discretion, make a demand on Contractor’s performance bond surety. Following a termination for default, City shall have the right to take whatever steps it deems necessary to complete the Project and correct Contractor's deficiencies and charge the cost thereof to Contractor, who shall be liable for the full cost of C ity's corrective action, including reasonable overhead, profit and attorneys' fees.

B. City ma
y at any time terminate the Contract at C ity's convenience upon five (5) days written notice to Contractor. In the event of termination for convenience, Contractor shall recover only the actual cost of Work completed to the date of termination, which costs are documented to C ity's satisfaction. Contractor shall not be entitled to any claim or lien against City for any additional compensation or damages in the event of such termination.

C. If City te
rminates Contractor for cause, and if it is later determined that the termination was wrongful, such default termination shall automatically be converted to and treated as a termination for convenience. In such event, Contractor shall be entitled to receive only the amounts payable under this section, and Contractor specifically waives any claim for any other amounts or damages, including, but not limited to, any claim for consequential damages or lost profits.

SECTION 11. H OLD HARMLESS AND INDEMNIFICATION
A. City a
nd all officers and employees thereof connected with the Work, shall not be answerable or accountable in any manner: for any loss or damage that may happen to the Work or any part thereof; for any loss or damage to any of the materials or other things used or employed in performing the Work; for injury to or death of any person; or for damage to property from any cause except losses due to sole or active negligence of City’s officers or employees.

B. C
ontractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or related to the Work or the Project, except such loss or damage which is caused by the sole or active

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negligence or willful misconduct of City. Should conflict of interest principles preclude a single attorney from representing both City and Contractor, or should City otherwise find Contractor’s legal counsel unacceptable, then Contractor shall reimburse C ity its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other cost and fees of litigation. Contractor shall promptly pay any final judgment rendered against C ity (and its officers, officials, employees and vol unteers) except for claims determined by a trier of fact to have been the result of C ity’s sole or active negligence or willful misconduct. The foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Contract.

C. C
ontractor’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an indemnified party. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless C ity for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction.

In instances where City is shown to have been actively negligent and where C ity’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of C ity.

D. In addition to any remedy authorized by law, contract funds sufficient to pay for any claim may be retained by City until disposition has been made of such suits or claims for damage.

SECTION 12. B ONDS AND INSURANCE
A. B
onds.

1. W
ithin ten (10) business days after being notified of the award of the C ontract, and before C ity will execute this Contract , Contractor shall furnish and file with C ity Performance and Payment Surety bonds as set forth below.

2. C
ontractor shall submit the bonds on the forms provided Exhibit D , attached hereto, duly executed by a responsible corporate surety listed in the United States Department of the Treasury circular entitled "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Co mpanies," authorized to do business in the State of California and acceptable to City conditioned upon the faithful performance by the Contractor of all requirements of the Contract Documents. Each of the bonds shall be in a sum no less than one hundred percent (100%) of the Contract Price.

B. I
nsurance.

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1. Contractor shall obtain, at its sole cost and expense, all insurance required by Exhibit A. Certificates of such insurance and copies of the insurance policies and endorsements shall be delivered to C ity within fifteen (15) working days after being notified of the award of the Contract, and before execution of this Contract by City.

SECTION 13. W ARRANTY
C
ontractor warrants to C ity that all materials and equipment furnished shall be new, free from faults and defects and of good quality and conform to the requirements of the Contract Documents.

C
ontractor hereby warrants its Work against all deficiencies and defects for the period required by the Contract Documents or the longest period permitted by California law, whichever is greater.

Unless otherwise stated in the Contract Documents, warranty periods shall begin upon the fil ing of the Notice of Completion and shall be for one year.

Th
is section shall not limit City’s rights under this Contract or with respect to latent defects, gross mistakes, or fraud. City specifically reserves all rights related to defective work, including but not limited to defect claims pursuant to California Code of Civil Procedure section 337.15.

SECTION 14. L AWS TO BE OBSERVED
A. C
ontractor shall keep itself fully informed of all existing and future state and federal laws and county and municipal ordinances and regulations that in any manner affect those engaged or employed in the Work, or the materials used in the Work, or which in any way affect the conduct of Work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same.

B. Contractor shall at all times observe and comply with, and shall cause all of its agents and employees to observe and comply with all such existing and future Federal, State and local laws, ordinances, regulations, orders, and decrees of bodies or tribunals having any jurisdiction or authority over the Project; and shall protect and indemnify C ity, and all officers and employees thereof connected with the Project, against any claim or liability arising from or based on the violation of any such law, ordinance, regulation, order, or decree, whether by C ity’s representative or their employees. If any discrepancy or inconsistency is discovered in the plans, drawings, specifications, or Contract for the Work in relation to any such law, ordinance, regulation, order or decree, Contractor shall promptly report the same to City in writing.

C. Th
is Contract shall be governed by and construed in accordance with the laws of the State of California.

SECTION 15. C LEAN-UP
C
ontractor will remove from the Project Site all debris resulting from performance of the Work no less often than daily. If Contractor fails to do so, City may, after twenty-four (24) hours' notice to Contractor, clean up the Project Site and deduct the cost from the Contract Price.

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SECTION 16. S TATE LICENSE BOARD NOTICE
C
ontractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against contractors if a complaint regarding a patent act or omission is filed within four (4) years of th e date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation.

SECTION 17. C OMPLIANCE WITH STATE STORM WATER PERMIT
C
ontractor shall be required to comply with all aspects of the State Water Resources Control Board (State Water Board) Water Quality Order No. 2009-0009-DWQ, including any and all subsequent amendments and National Pollutant Discharge Elimination System General Permit for Storm Water Discharges Associated with Construction Activity ( “Permit”) for all projects that involve construction on or disturbance of one acre or more of land or which are part of a larger common area of development.

SECTION 18. M ISCELLANEOUS
A. E
xisting Utilities.

1. T
he location of known existing utilities and pipelines are shown on the plans in their approximate locations. However, nothing herein shall be deemed to require C ity to indicate the presence of existing service laterals or appurtenances whenever the presence of such utilities on the site of the Project can be inferred from the presence of other visible facilities, such as buildings, cleanouts, meter and junction boxes, on or adjacent to the site of the Project. Underground facilities not known to City may exist, or be in a location different from that which is shown in the Contract Documents.

2. C
ontractor shall take all steps reasonably necessary to ascertain the exact location of all underground facilities prior to doing work that may damage such facilities or interfere with their service, including but not limited to calling underground s ervice alert to locate utilities in accordance with the procedures described in Government Code section 4215 et seq . Contractor shall protect from damage any utility facilities that are to remain in place, be installed, relocated or otherwise rearranged. Contractor shall not be entitled to additional compensation nor time extensions for work necessary to avoid interferences nor for repair to damaged utilities if Contractor does not expose all such existing utilities as required by this section.

3. A
fter the utility survey is complete, Contractor shall commence “potholing” or hand digging to determine the actual location of the pipe, duct, or conduit. Contractor shall notify City before starting potholing operations. Contractor shall uncover all piping and conduits to a point one (1) foot below the pipe, where crossings, interferences, or connections are shown on the drawings, prior to trenching or excavating for any pipe or structures, to determine actual elevations. New pipelines shall be laid to such grade

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as to clear all existing facilities which are to remain in service for any period subsequent to the construction of the run of pipe involved.

4. C
ontractor’s attention is directed to the requirements of Government Code section 4216.2 (c) which provides: “When the excavation is proposed within 10 feet of a high priority subsurface installation, the operator of the high priority subsurface installation shall notify the excavator of the existence of the high priority subsurface installation to set up an onsite meeting prior to the legal excavation start date and time or at a mutually agreed upon time to determine actions or activities required to verify the location and prevent damage to the high priority subsurface installation. As part of the meeting, the excavator shall discuss with the operator the method and tools that will be used during the excavation and the information the operator will provide to assist in verifying the location of the subsurface installation. The excavator shall not begin excavating until after the completion of the onsite meeting.” Contractor shall notify City in advance of this meeting.

5. I
f Contractor is required to locate, repair damage not due to Contractor’s failure to exercise reasonable care, and remove or relocate existing main or trunk line utility facilities, it shall be compensated under Section 6 “Changes in the Work” of this Contract, including payment for equipment on the Project necessarily idled during such work.

6. T
he right is reserved by C ity and the owners of underground facilities or their authorized agents, to enter the job for the purpose of making such changes as are necessary for the rearrangement of their facilities or for making necessary connection or repairs to their properties. Cont ractor shall cooperate with forces engaged in such work and shall conduct its operations in such a manner as to avoid any delay or hindrance to the work being performed by such other forces.

B. D
iffering Site Conditions.

1. C
ontractor shall promptly, and before the following conditions are disturbed, notify City in writing of any:
a. M
aterial that the Contractor believes may be material that is hazardous waste, as defined in section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law,
b. S
ubsurface or latent physical conditions at the site differing materially from those indicated by information about the site made available to bidders before the deadline for submitting bids, or
c. U
nknown physical conditions at the site of any unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Contract.

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2. C
ontractor shall give notice in accordance with the Change Order provisions above.

3. C ity s
hall promptly investigate the conditions, and if it finds that such conditions do materially so differ, or do involve hazardous waste, and cause an increase or decrease in Contractor's cost of, or the time required for, performance of any part of the Wor k, it shall issue a Change Order under the provisions described in the Contract Documents.

4. No claim of Contractor under this clause shall be allowed unless Contractor has given the notice required in the Contract Documents.

5. I
n the event a dispute arises between City and Contractor as to whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor's cost of, or time required for, performance of any part of the Work, Contractor shall not be excused from completing the Work as provided in the Contract Documents. The Contractor shall proceed with all W ork to be performed under the Contract. The Contractor shall retain any and all rights provided either by this Contract or by law, which pertain to the resolution of disputes and protests.

C. R
ecords and Audits.

1. C
ontractor and its subcontractors shall establish and maintain records pertaining to this Contract. Contractor’s and subcontractors’ accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of all costs charged under this Contract, including properly executed payrolls, time records, invoices and vouchers.

2. C
ontractor shall permit City and its authorized representatives to inspect, examine and make copies of Contractor's books, records, accounts, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. C ity further reserves the right to examine and re- examine said books, records, accounts, and data during the four (4)-year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for four (4) years after the termination of this Contract.

3. Pursuant to California Government Code section 8546.7, the Parties shall be subject to the examination and audit of representative of the Auditor General of the State of California for a period of three (3) years after final payment under the contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering the Contract.

D. C
layton Act and Cartwright Act.

17.G.

Page | 20
S
ection 7103.5 of the Public Contract Code specifies that in entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.

Sec. 15) or under the Cartwright Act (Chapter 2 commencing with Sec. 16700) of Part 2 of Division 7 of the Business and Professions Code, arising from purchase of goods, services or materials pursuant to the contract or subcontract. Pursuant to Public Contract Code section 7103.5, Contractor and all of its subcontractors hereby offer and agree to assign to City all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 U.S.C.

Sec. 15) or under the Cartwright Act (Chapter 2 commencing with Sec. 16700) of Part 2 of Division 7 of the Business and Professions Code, arising from purchase of goods, services or materials pursuant to this Contract. This assignment shall become effective when City tenders final payment to Contractor without further acknowledgement by the Parties.

E. C
ontractor Supervision.

T
he Contractor shall provide competent supervision and staffing of the Work as approved by City.

As necessary, the Contractor or designated representative shall be present at all times while Work is actually in progress.

F. C
haracter of Workers.

I
f persons employed by the Contractor, including any subcontractors, shall appear to C ity to be incompetent or to act in a disorderly or improper manner, he or she shall be discharged immediately on the request of City, and such person shall not again be employed on the Work.

G. C
ooperation.

S
hould construction be under way by City, other agencies or other contractors within or adjacent to the limits of the Work specified or should work of any other nature be under way by other forces within or adjacent to said limits, Contractor shall cooperate with all such other contractors or other forces to the end that any delay or hindrance to their work will be avoided. City reserves the right to perform other or additional work at or near the Project Site (including material sources) at any time, by the use of other forces.

H. N
otices.

A
ll notices hereunder and communications regarding the interpretation of the terms of this Agreement, or changes thereto, shall be affected by delivery of said notices in person or by depositing said notices in the U.S. mail, registered or certified mail, return receipt requested, or postage prepaid and addressed as follows:

To City: City of Hemet
Attn: Mark Prestwich, City Manager
445 E. Florida Ave.

17.G.

Page | 21
Hemet, CA 92543
T
o Contractor: Pro Automation Co.

Attn: Abed Almqayyad
11875 Pigeon Pass Rd #C2
Moreno Valley, CA 92557
N
otice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

I. N
ondiscrimination.

C
ontractor and subcontractors shall not unlawfully discriminate, harass, or allow harassment against any person because of sex, sexual orientation, gender, gender identity, gender expression, reproductive health decision-making, race, color, religious creed, marital status, ancestry, national origin, medical condition, genetic information, age, disability (mental and physical), or military or veteran status in connection with or related to the performance of this Agreement. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov.

Code, § 12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code of Regs, tit. 2, § 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, § 12990 (a) -(f), are incorporated into this Agreement by reference and made a part hereof as set for in full (Cal. Code of Regs, tit. 2, § 7285.0, et seq.). Contractor shall include the non-discrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.

J. S
afety.

C
ontractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Work , Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the W ork and the conditions under which the Work is to be performed. Safety precautions as applicable shall include, but shall not be limited to:
(a) Adequate life protection and lifesaving equipment and procedures; (b
) Instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (
c) Adequate facilities for the proper inspection and maintenance of all safety measures. [SIGNATURES ON FOLLOWING PAGE]

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Page | 22

MINOR PUBLIC WORKS AGREEMENT
BETWEEN THE CITY OF HEMET AND PRO AUTOMATION CO.

WATER SCADA REFRESH AND UPGRADE - CIP 5759
I
N WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

City of Hemet PRO AUTOMATION CO.:
(Authorized Representative of Contractor)
B
y: _______________________________ By: _______________________________ Mark Prestwich, City Manager Printed Name: _____________________ Title: _____________________________
D
ated: ___________________________ Dated: ___________________________ (
Attach Acknowledgment for Authorized
Representative of Contractor)
L
icense No.: ________________________
A
TTEST:

CITY CLERK
B
y: ______________________________
John Maier
AP
PROVED AS TO FORM:

CITY ATTORNEY
B
y: ____________________________
Steven Graham

17.G.

Page | 23

EXHIBIT A

INSURANCE REQUIREMENTS FOR MINOR PUBLIC WORKS PROJECTS

1. G
eneral Requirements. Contractor must procure and maintain in full force and effect during the term of this Contract the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

T
ype of Insurance Limits
Commercial General Liability $2,000,000 per occurrence/$4,000,000 general Aggregate
B
usiness Automobile Liability $2,000,000 combined single limit W
orkers’ Compensation/Employers $1,000,000 per accident or disease Liability
S
urety Bonds As described below
P
rofessional Liability $2,000,000 per occurrence/$4,000,000 general aggregate
C
ontractors’ Pollution Legal Liability $1,000,000 per occurrence/$2,000,000 general aggregate
I
f the contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specific minimum limits of in surance and coverage shall be available to the City.

2. C
ommercial General Liability Insurance. Coverage shall be at least as broad as Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $ 2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

City and its officers, officials, employees, volunteers, and agents shall be included as additional insured. Coverage shall be primary as respects the City, and any insurance or self-insurance maintained by the City shall not be required to contribute.

3. B
usiness Auto Coverage. Coverage shall be at least as broad as Insurance Services Office Form Number CA 0001 covering Code 1 (any auto), with limits no less than $2,000,000 per accident for bodily injury and property damage. If Contractor or Contractor’s employees will use personal autos in any way on this Project, Contractor must provide evidence of hired and non-owned auto liability coverage.

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Page | 24

4. Workers’ Compensation. Insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

5. Surety Bonds. Contractor shall provide the following Surety Bonds: (1) Bid bond, (2) performance bond, (3) payment bond, and (4) maintenance bond. The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.

6. P
rofessional Liability. For professional services including design/build, with limits no less than $2,000,000 per occurrence or claim, and $4,000,000 policy aggregate.

7. C
ontractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. Contractor shall maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Contract.

8. O
ther Insurance. Contractor may be required to obtain such other insurance coverage as may be required by applicable law or by the City.

9. E
xcess or Umbrella Liability Insurance (Over Primary). If an excess or umbrella liability policy is used to meet limit requirements, the insurance must provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an excess or umbrella liability policy must include a “drop down provision” providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage must be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. There must be no cross - liability exclusion precluding coverage for claims or suits by one insured against another.

Coverage must be applicable to City for injury to employees of Contractor, its subcontractors or others performing work to satisfy Contractor’s obligations under this Contract. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein.

10. C
ertificates of Insurance and Endorsements. Prior to commencing any Work under this Contract, Contractor must file with the Director Certificates of Insurance and Endorsements evidencing the existence of all insurance required by this Contract, along with such other evidence of insurance or copies of policies as may reasonably be required by City. Such Certificates of Insurance and Endorsements must be in a form approved by the City Attorney of City. Contractor must maintain current certificates and endorsements on file with City during the term of this Contract reflecting the existence of all required insurance. Each of the certificates must expressly provide that no material changes in the policy, or termination thereof, will be effective except upon thirty (30) days prior written

17.G.

Page | 25
notice to City. The City reserves the right to require complete, certified copies of the insurance certificates and endorsements.

11. A
ccessibility of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.

12. Wai
ver of Subrogation. Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors.

13. Failure to Maintain Required Insurance. If Contractor, for any reason, fails to have in place at all times during the term of this Contract all of the required insurance coverage, the Director may obtain such coverage at Contractor’s expense and deduct the cost from the sums due Contractor.

14. Subcontractors. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.

15. Effect of Coverage. The existence of the required insurance coverage under this Contract will not be deemed to satisfy or limit Contractor’s indemnity obligations under this Contract. Contractor acknowledges that the insurance coverage and policy limits set forth in this Contract constitute the minimum coverage and policy limits required. Any insurance proceeds available to City in excess of the limits and coverage required by this Contract, and which is applicable to a given loss, must be made available to City to compensate it for such losses.

16. S
pecial Risks or Circumstances. Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.

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Page | 26

EXHIBIT B
DE

SIGNATION OF SUBCONTRACTORS
I
n compliance with the Subletting and Subcontracting Fair Practices Act of the Public Contract Code of the State of California, sections 4100 et seq., Contractor shall set forth below: (a) the name and the location of the place of business and (b) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the work in an amount in excess of one -half of one percent (1/2%) of the Contractor’s Total Bid Price. Notwithstanding the foregoing, if the work involves streets and highways, then the Contractor shall list each subcontractor who will perform work or labor or render service to Contractor in or about the work in an amount in excess of one-half of one percent (1/2%) of the Contractor’s total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information.

I
f no subcontractor is specified, for a portion of the work, or if more than one subcontractor is specified for the same portion of Work, then the Contractor shall be deemed to have agreed that it is fully qualified to perform that Work, and that it shall perform that portion itself.

P
ortion of Work: _____________________________________
Sub-Contractor: _____________________________________
Location of Business _____________________________________ CSLB License Number _____________________________________ DIR Registration Number _____________________________________ P
ortion of Work: _____________________________________
Sub-Contractor: _____________________________________
Location of Business _____________________________________ CSLB License Number _____________________________________ DIR Registration Number _____________________________________ N
ame of Contractor: Pro Automation Co.

S
ignature: ______________________________
N
ame and Title: ______________________________
D
ated: ______________________________

17.G.

Page | 27

EXHIBIT C
P

UBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
P
ursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. See http ://www.dir.ca.gov/Public- Works/PublicWorks.html for additional information.

N
o bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work.

C
ontractor hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a contractor with the Department of Industrial Relations.

N
ame of Contractor: Pro Automation Co.

D
IR Registration Number: ___________________________
C
ontractor further acknowledges:

1. C
ontractor shall maintain a current DIR registration for the duration of the project.

2. C
ontractor shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project.

3. F
ailure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive.

N
ame of Contractor: Pro Automation Co.

S
ignature: ______________________________
N
ame and Title: ______________________________
D
ated: ______________________________

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Page | 28

EXHIBIT D

BOND FORMS

PERFORMANCE BOND
THIS CONSTRUCTION PERFORMANCE BOND (Bond) is d ated October 29, 2025 is in the amount of $586,200.00 (Penal Sum), which is 100% of the Contract Sum and is entered into by and between the parties listed below to ensure the faithful performance of the Contract identified below. This Bond consists of this page and the Bond Terms and Conditions, Paragraphs 1 through 14 attached to this page. Any singular reference to Pro Automation Co. (Contractor), (Surety), CITY OF HEMET (Owner), or other party
shall be considered plural where applicable.

CO
NTRACTOR: SURETY:

Pro Automation Co.

Address Principal Place of Business
City/State/Zip City/State/Zip
CONSTRUCTION CONTRACT: Water SCADA Refresh and Upgrade - CIP 5759, dated October 29, 2025, in the amount of $586,200.00.

CONTRACTOR AS PRINCIPAL SURETY
Company: (Corp. Seal) Company: (Corp. Seal)
S
ignature: Signature:

N
ame: Name:

T
itle: Title:

17.G.

Page | 29

BOND TERMS AND CONDITIONS

1. C
ontractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to Owner for the complete and proper performance of the Construction Contract, which is incorporated herein by reference.

2. If Contractor completely and properly performs all of its obligations under the Construction Contract, Surety and Contractor shall have no obligation under this Bond.

3. If there is no Owner Default, Surety’s obligation under this Bond shall arise after:

3.1 Owner provides Surety with written notice that Owner has declared a Contractor Default under the Construction Contract pursuant to the terms of the Construction Contract; and

3.2 Owner has agreed to pay the Balance of Contract Sum:

3.2.1 To Surety in accordance with the terms of this Bond and the Construction Contract; or

3.2.2 To a Contractor selected to perform the Construction Contract in accordance with the terms of this Bond and the Construction Contract.

4. W
hen Owner has satisfied the conditions of Paragraph 3 above, Surety shall promptly (within 40 Days) and at Surety’s expense elect to take one of the following actions:

4.1 Arrange for Contractor, with consent of Owner, to perform and complete the Construction Contract (but Owner may withhold consent, in which case the Surety must elect an option described in Paragraphs 4.2, 4.3 or 4.4 below); or

4.2 Undertake to perform and complete the Construction Contract itself, through its agents or through independent contractors or Construction entities; provided, that Surety may not select Contractor as its agent or independent contractor or Contractor without Owner’s consent; or

4.3 Undertake to perform and complete the Construction Contract by obtaining bids from qualified contractors or Construction entities acceptable to Owner for a contract for performance and completion of the Construction Contract and, upon determination by Owner of the lowest responsive and responsible Bidder, arrange for a contract to be prepared for execution by Owner and the contractor or Contractor selected with Owner’s concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Construction Contract; and, if Surety’s obligations defined in Paragraph 6 below, exceed the Balance of Contract Sum, then Surety shall pay to Owner the amount of such excess; or

17.G.

Page | 30

4.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor or Contractor, and with reasonable promptness under the circumstances and, after investigation and consultation with Owner, determine in good faith its monetary obligation to Owner under Paragraph 6 below , for the performance and completion of the Construction Contract and, as soon as practicable after the amount is determined, tender payment therefor to Owner with full explanation of the payment’s calculation. If Owner accepts Surety’s tender under this Paragraph

4.4, Owner may still hold Surety liable for future damages then unknown or unliquidated resulting from the Contractor Default, as agreed by Owner and Surety at the time of tender. If Owner disputes the amount of Surety’s tender under this Paragraph 4.4, Owner may exercise all remedies available to it at law to enforce Surety’s liability under Paragraphs 6 and 6.3 below.

5. At all times Owner shall be entitled to enforce any remedy available to Owner at law or under the Construction Contract including, without limitation, and by way of example only, rights to perform work, protect Work, mitigate damages, advance critical Work to mitigate schedule delay, and coordinate Work with other consultants or contractors.

6. If Surety elects to act under Paragraphs 4.1, 4.2 or 4.3 above , within the time period provided in Paragraph 4, above, and complies with its obligations under this Bond, Surety’s obligations under this Bond are commensurate with Contractor’s Construction Contract obligations. Surety’s obligations include, but are not limited to:

6.1 Contractor’s obligations to complete the Construction Contract and correct Defective Work;

6.2 Contractor’s obligations to pay liquidated damages; and

6.3 To the extent otherwise required of Contractor under the Construction Contract, Contractor’s obligations to pay additional legal, design professional, and other costs not included within liquidated damages resulting from Contractor Default (but excluding attorney’s fees incurred to enforce this Bond).

7. If Surety does not elect to act under Paragraphs 4.1, 4.2, 4.3, or 4.4, above, within the time period provided in Paragraph 4, above, or comply with its obligations under this Bond, then Surety shall be deemed to be in default on this Bond ten Days after receipt of an additional written notice from Owner to Surety demanding that Surety perform its obligations under this Bond. Such Surety default shall be independent of the Contractor Default. To the extent Surety’s independent default causes Owner to suffer damages including, but not limited to, delay damages, which are different from, or in addition to (but not duplicative of) damages which Owner is entitled to receive under the Construction Contract, Surety shall also be liable for such damages. In the event any Surety obligation following its independent default is inconsistent or conflicts with California Civil Code Section 2809, or any other law which either prohibits, restricts, limits or modifies in any way any obligation of a surety which is larger in amount or in any other respect more burdensome than that of the principal, Surety hereby waives the provisions of such laws to that extent.

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Page | 31

8. If Surety elects to act under Paragraphs 4.1, 4.3 or 4.4 above , within the time period provided in Paragraph 4, above, and complies with all obligations under this Bond, Surety’s monetary obligation under this Bond is limited to the Penal Sum.

9. No right of action shall accrue on this Bond to any person or entity other than Owner or its successors or assigns.

10. Surety hereby waives notice of any change, alteration or addition to the Construction Contract or to related subcontracts, design agreements, purchase orders and other obligations, including changes of time, and of any Owner action in accordance with Paragraph 5 above. Surety consents to all terms of the Construction Contract, including provisions on changes to the Contract. No extension of time, change, alteration, Modification, deletion, or addition to the Contract Documents, or of the Work (including services) required thereunder, or any Owner action in accordance with Paragraph 5 above shall release or exonerate Surety on this Bond or in any way affect the obligations of Surety on this Bond, unless such action is an Owner Default.

11. Any proceeding, legal or equitable, under this Bond shall be instituted in any court of competent jurisdiction where a proceeding is pending between Owner and Contractor regarding the Construction Contract, or in the Superior Court of the County of Riversi de, California, or in a court of competent jurisdiction in the location in which the Work is located. Communications from Owner to Surety under Paragraph 3.1 above shall be deemed to include the necessary agreements under Paragraph 3.2 above unless expressly stated otherwise.

12. All notices to Surety or Contractor shall be mailed or delivered (at the address set forth on the signature page of this Bond), and all notices to Owner shall be mailed or delivered as provided in Section 1-7.1.10 of the Special Provisions. Actual receipt of notice by Surety, Owner or Contractor, however accomplished, shall be sufficient compliance as of the date received at the foregoing addresses.

13. Any provision in this Bond conflicting with any statutory or regulatory requirement shall be deemed deleted here from and provisions conforming to such statutory requirement shall be deemed incorporated herein.

14. Definitions

14.1 Balance of Contract Sum: The total amount payable by Owner to Contractor pursuant to the terms of the Construction Contract after all proper adjustments have been made under the Construction Contract, for example, deductions for progress payments made, and increases/decreases for approved Modifications to the Construction Contract.

14.2 Construction Contract: The agreement between Owner and Contractor identified on the signature page of this Bond, including all Contract Documents and changes thereto.

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Page | 32

14.3 Contractor Default: Material failure of Contractor, which has neither been remedied nor waived, to perform or otherwise to comply with the terms of the Construction Contract, limited to “default” or any other condition allowing a termination for cause as provided in Section 6-7.3 of the Special Provisions).

14.4 Owner Default: Material failure of Owner, which has neither been remedied nor waived, to pay Contractor progress payments due under the Construction Contract or to perform other material terms of the Construction Contract, if such failure is the cause of the asserted Co ntractor Default and is sufficient to justify Contractor termination of the Construction Contract.

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PAYMENT BOND (LABOR AND MATERIALS)
KNOW
ALL PERSONS BY THESE PRESENTS:

1.01 THAT WHEREAS, CITY OF HEMET (Owner) has awarded to Pro Automation Co. as Principal, dated the 29th day of October, 2025 (the Contract), titled the City of Hemet Water SCADA Refresh and Upgrade - CIP 5759 in the amount of $586,200.00, which Contract is by this reference made a part hereof, for the work of the following Contract:

Water SCADA Refresh and Upgrade - CIP 5759

1.02 AND WHEREAS, Principal is required to furnish a bond in connection with the Contract to secure the payment of claims of laborers, mechanics, material suppliers, and other persons as provided by law;

1.03 NOW, THEREFORE, we, the undersigned Principal and
, as Surety, are held and firmly bound unto Owner in the sum of 100% OF THE CONTRACT PRICE ($586,200.00), for which payment well and truly to be made we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

1.04 THE CONDITION OF THIS OBLIGATION IS SUCH, that if Principal, or its executors, administrators, successors, or assigns approved by Owner, or its subcontractors shall fail to pay any of the persons named in California Civil Code Section 9100, or amounts due under the State of California Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any amounts required to be deducted, withheld, and paid over to the State of California Employment Development Department from the wages of employees of Principal and subcontractors pursuant to Section 13020 of the State of California Unemployment Insurance Code with respect to such work and labor, that Surety will pay for the same in an amount not exceeding the sum specified in this bond, plus reasonable attorneys’ fees, otherwise the above obligation shall become and be null and void.

1.05 This bond shall inure to the benefit of any of the persons named in California Civil Code Section 9100, as to give a right of action to such persons or their assigns in any suit brought upon this bond. The intent of this bond is to comply with the Califor nia Mechanic’s Lien Law.

1.06 Surety, for value received, hereby expressly agrees that no extension of time, change, modification, alteration, or addition to the undertakings, covenants, terms, conditions, and agreements of the Contract, or to the work to be performed thereunder, shall in any way affect the obligation of this bond; and it does hereby waive notice of any such extension of time, change, modification, alteration, or addition to the undertakings, covenants, terms, conditions, and agreements of the Contract, or to the work to be performed thereunder.

1.07 Surety’s obligations hereunder are independent of the obligations of any other surety for the payment of claims of laborers, mechanics, material suppliers, and other persons in connection with Contract; and suit may be brought against Surety and such other sureties,

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Page | 34
jointly and severally, or against any one or more of them, or against less than all of them without impairing Owner’s rights against the other.

1.08 Correspondence or claims relating to this bond shall be sent to Surety at the address set forth below.

IN WITNESS WHEREOF, we have hereunto set our hands this day of , 20___.

CO

NTRACTOR AS PRINCIPAL SURETY
C
ompany: (Corp. Seal) Company: (Corp. Seal)
Signature Signature
Name Name
Title Title
Street Address Street Address
City, State, Zip Code City, State, Zip Code

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Page | 35

EXHIBIT E
CH

ANGE ORDER TEMPLATE

17.G.

Page | 36
E

XHIBIT F
CO
NTRACTOR’S PROPOSAL
(A
ttached)

17.G.

11875 PIGEON PASS RD #C2
MORENO VALLEY, CA 92557
www.pro-automate.com
[email protected]
+1 949-774-9476
1 PROPOSAL F
OR:

CITY OF HEMET WATER SCADA REFRESH AND UPRGRADE PROJECT CIP 5759 REV 1
PRESENTED BY:

PRO AUTOMATION CO.
11875 PIGEON PASS RD #C2, MORENO VALLEY, CA 92557
PRESENTED TO:

CITY OF HEMET, Riverside County, California
Date: 10/03/2025

17.G.

11875 PIGEON PASS RD #C2
MORENO VALLEY, CA 92557
www.pro-automate.com
[email protected]
+1 949-774-9476
2 Table of Contents
......................................................................................................................................................................... 1 EXECUTIVE SUMMARY..................................................................................................................................... 6 Our Qualifications & Relevant Experience ...................................................................................................... 7 Proposer Information .................................................................................................................................. 7 Company Overview ..................................................................................................................................... 7 Core Capabilities ......................................................................................................................................... 7 Representative Project Experience ............................................................................................................. 8 Our Staff Qualifications ............................................................................................................................... 9 Why This Matters for Hemet .................................................................................................................... 10 Project Personnel ...................................................................................................................................... 11 Key Personnel ........................................................................................................................................... 11 Subcontractors .......................................................................................................................................... 13 Big Sky Electric, Inc. ............................................................................................................................. 13 Davis Electric ....................................................................................................................................... 14 South Coast Controls ........................................................................................................................... 14 Commitment to Hemet ............................................................................................................................. 14 Project Understanding .................................................................................................................................. 14 Current SCADA System .............................................................................................................................. 14 Identified Challenges: ............................................................................................................................... 15 Future SCADA System Requirements ........................................................................................................ 16 Key Considerations: .................................................................................................................................. 16 Proposed Approach & Methodology ............................................................................................................. 17 Platform Comparison Summary ................................................................................................................ 18 System Architecture & Infrastructure ....................................................................................................... 18 Proposed Server Environment .................................................................................................................. 18 Recommended Hardware Platform: ......................................................................................................... 19 Cybersecurity & Hardening ....................................................................................................................... 19

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3 Transition & Migration Approach: ............................................................................................................ 19 Field Control Panel Upgrades – Wells, Boosters, and Tanks ..................................................................... 20 Engineering Study & Pre-Cutover Planning ............................................................................................... 20 Cutover Strategy – Site by Site Execution ................................................................................................. 21 New SCADA Sites (Currently Non-SCADA Wells) ....................................................................................... 21 Cellular Communications with Dual-SIM Redundancy ............................................................................. 22 Modem Features & Benefits: .................................................................................................................... 22 Recommended Modems: .......................................................................................................................... 23 PLC and HMI Programming ....................................................................................................................... 23 Step 1: Evaluation of Existing Logic ........................................................................................................... 23 Step2: Development of Modern Programs ............................................................................................... 23 Step 3: Review and Approval Process ....................................................................................................... 24 Step 4: Testing and Validation .................................................................................................................. 24 Benefits of This Approach ......................................................................................................................... 25 SCADA Network & Cybersecurity .................................................................................................................. 25 Network Architecture & Segmentation .................................................................................................... 25 Communications Redundancy .................................................................................................................. 26 Cybersecurity Measures ............................................................................................................................ 26 Diagnostics & Resilience ........................................................................................................................... 27 Remote & Mobile Access .............................................................................................................................. 27 Secure Remote Connectivity ..................................................................................................................... 27 SCADA Thin Client Access .......................................................................................................................... 27 Mobile Access ........................................................................................................................................... 28 Monitoring & Audit Trail ........................................................................................................................... 28 Training & Support ........................................................................................................................................ 28 Training Program Approach ...................................................................................................................... 28 Training Focus Areas: ................................................................................................................................ 28

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4 Delivery Method: ...................................................................................................................................... 29 Materials Provided: ................................................................................................................................... 29 Support & Maintenance ................................................................................................................................ 29 Warranty ................................................................................................................................................... 29 3-Year Support Contract: .......................................................................................................................... 29 Scope of Services: ..................................................................................................................................... 29 Extended Partnership ............................................................................................................................... 30 Documentation ............................................................................................................................................. 30 Operation & Maintenance (O&M) Manuals ............................................................................................. 30 As-Built Documentation ............................................................................................................................ 30 Delivery Format......................................................................................................................................... 30 Customized SOPs ...................................................................................................................................... 31 Project Management Plan ............................................................................................................................. 31 Dedicated Project Management ............................................................................................................... 31 Phased Implementation & Downtime Mitigation ..................................................................................... 31 Submittal & Review Process ..................................................................................................................... 32 Testing & Acceptance Plan ........................................................................................................................ 32 Deliverables & Reporting .......................................................................................................................... 33 Proposed SCADA Upgrade Project Schedule: ........................................................................................... 33 Assumptions & Clarifications ......................................................................................................................... 34 General Assumptions ................................................................................................................................ 34 Project Execution Clarifications ................................................................................................................ 35 FEE SCHEDULE ............................................................................................................................................... 35 Standard Hourly Rates: ............................................................................................................................. 35 Notes on Hourly Rates: ............................................................................................................................. 35 Project Pricing: .......................................................................................................................................... 36 Option #1 – VTScada Option: .............................................................................................................. 36

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5 Option #2 – Ignition Option: ............................................................................................................... 37 List of Hardware and Software included in our Scope: ............................................................................. 37 Disposal of Decommissioned Materials ........................................................................................................ 38 Approach ................................................................................................................................................... 38 Conclusion ..................................................................................................................................................... 38

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6 EXECUTIVE SUMMARY
The City of Hemet’s Water SCADA Refresh and Upgrade Project represents a critical opportunity to modernize, secure, and expand the City’s water system supervisory control and data acquisition (SCADA) infrastructure. This project is essential to ensuring operational resilience, cybersecurity compliance, and readiness for future growth.

Pro Automation Co. is uniquely positioned to deliver th is upgrade. As a specialized systems integrator with deep expertise in municipal wa ter/wastewater automation, we bring combined experience in SCADA platform migrations, PLC/RTU programming, and networked control system design. Our reputation is built on quality work manship, local responsiveness, and long-term reliability—qualities we know the City values in its technology partners.

We understand that Hemet’s water SCADA system is the heartbeat of its critical operations. Our approach will ensure that the existing ClearS CADA and SCADAPack-based system will remain online during implementation, with a carefully phased cutover plan and documented downtime mitigation measures.

Pro Automation will work closely with City st aff to co-develop SCADA standards, SOPs, and training programs, ensuring seamless transition and long-term self-sufficiency.

From initial assessment and preliminary design through Factory Acceptance Testing (FAT), commissioning, training, and as-built documentation, out team will execute this project as a true turnkey solution.

By selecting Pro Automation, the City of Heme t will gain a partner committed not just to delivering a modern SCADA system, but to buildin g a foundation of reliability, security, and operational excellence that will serve the community for years to come.

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7 Our Qualifications & Relevant Experience
Proposer Information
• Company Name: Pro Automation Co.
• Address: 11875 Pigeon Pass Rd, STE C2, Moreno Valley, CA, 92545 • Legal Form: Corporation
• License: CA Business License #5698445
• CA Small Business Certification ID: 2033809
• Telephone: 949-774-9476
• Email: [email protected]
• DIR Registration Number: PW-LR-1001033975
• Contractor’s License Number: CA-761461
• Authorized Representative(s):
 Abed Almqayyad – Engineering Manager / Authorized Representative.  Marty McLaughlin – Senior Project Manager / Authorized Representative.

Company Overview
Pro Automation’s main office is based in Moreno Valley, California. We are an industrial control systems and SCADA integrator serving a wide range of sectors, with a primary focus on municipal water and wastewater facilities. Our services span PLC programming, SCADA/HMI development, control panel design/build, and commissioning, wi th an emphasis on delivering secure, reliable, and expandable systems that stand the test of time.

Core Capabilities
• Water/Wastewater SCADA Integration – Specia lized in booster stations, pump stations, reservoirs, treatment plants, and advanced process automation. • SCADA Platform Upgrades – Migrating legacy platforms (Legacy Wo nderware, Movicon, FactoryTalk) to modern platforms such as Ignition Perspective. • PLC/Field Automation – Programming and in tegration across Schnei der, Rockwell, and Siemens platforms for motors, VFDs, soft starters, and process instrumentation.

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8 • Networking & Cybersecurity – Implementation of segmented, redundant OT networks with Cisco firewalls/switches, VPN with MFA, and compliance with ISA-101 / ISA-62443. • Turnkey Delivery – From FAT and commissionin g to operator training, SOPs, and long-term SCADA support.

We always aim to deliver high quality solutions from panel fa brication and I/O verification through Factory Acceptance Testing (FAT), star tup, and training, Pro Automation manages the full lifecycle with accountability and quality.

Representative Project Experience
Our team has successfully executed projects very similar to the City of Hemet’s SCADA requirements, including:

1. Rhode Island Biogas Facility SCADA Upgrade
Pro Automation delivered a full SCADA and PLC sy stem upgrade for one of the largest industrial anaerobic digestion facilities in the U.S. The pr oject involved converting legacy Movicon SCADA and Siemens S7-317 PLCs to Ignition Perspect ive SCADA and Siemens S7-1500 controllers. Our scope included on-site testing, SCADA development, and a carefully managed cutover plan to minimize downtime. During the project integr ated Siemens PLCs, Profinet/Profibus/Modbus protocols, and redundant VFD system. Our te am was recognized fo r developing high- performance HMIs aligned with ISA-101 standards for situational awareness. • Client: Anaergia Inc.
• Contact: Gurmesh Pathal, Commissioning Team Manager
• Email: [email protected]
• Mobile: 778-838-8193.
• Outcome: Successfully transitioned to a modern , scalable SCADA system with minimal operational interruption.

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11875 PIGEON PASS RD #C2
MORENO VALLEY, CA 92557
www.pro-automate.com
[email protected]
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9 2. On-Call SCADA Support Services – VVWRA (Victor Valley Wastewater Authority) Pro Automation serves as VVWRA’s primary On-Call SCADA support integrator, providing 24/7 response services, system integration, and long-term SCAD A support. Over the last four years, our team has executed multiple SCADA upgrades, including the Sidestream Project for ammonia stripping in filtrate treatment reactors. We have completed many projects there involving booster station automation upgrades including SCADA cabinets, local HMIs, Tank level monitoring, chlorine dosing control, a nd redundant instrumentation deployment and radio/cellular telemetry integration.
• Client: Victor Valley Wastewater Reclamation Authority (VVWRA) • Contact: Latif Laari, Environmental Compliance Manager • Email: [email protected] | Mobile: 760-954-5083

3. Pearl City Pump Station SCADA Upgrade – County of Honolulu Wastewater Treatment Pro Automation was the lead controls integrator for the Pearl City Pump Station SCADA and PLC upgrade, supporting improvements at the Honou liuli Wastewater Treatment Plant. Our role included Factory Acceptance Testing (FAT), Site Acceptance Testing (SAT), Ignition SCADA development, PLC programming, and full system commissioning. • Client: Brown and Caldwell (for County of Honolulu).
• Contact: Carrie Carhart, Controls Engineer.
• Email: [email protected] | Mobile: 480-204-7807.
• Outcome: Delivered a robust and reliable SCADA system for pump station automation. The project was completed on time and fully commissioned.

Our Staff Qualifications
Our engineers hold extensive certifications and training in:
• Rockwell, Schneider Electric & Siemens certified PLC programmers. • Ignition SCADA Certified Integrator (Inductive Automation). • Cisco Networking & Cybersecurity Fundamentals for OT/IT integration.

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10 • NFPA 70E Electrical Safety, UL 508A Panel Design, ISA/IEC 62443 Cybersecurity compliance.

Why This Matters for Hemet
By combining municipal water experience, SCADA platform expertise, and a strong local support presence, Pro Automation offers Hemet:
• Confidence in technical qualifications to deliver a 99.99% uptime SCADA system. • Assurance of successful past performance on projects with nearly identical requirements. • Commitment to long-term partnership, not on e-time projects — supporting Hemet well beyond go-live.

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11875 PIGEON PASS RD #C2
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11 Project Personnel
Pro Automation Co. is committed to providing a dedicated and technically qualified project team for the City of Hemet SCADA Refresh and Upgrade Project. Our personnel bring direct experience in municipal water/wastewater SCADA projects, PLC integration, and cybersecurity compliance.

Key Personnel
Pro Automation will assign the following members from its team to this project:

1. Marty McLaughlin – Senior Project Manager / Head of Project Management Team • Role: Oversees all project management activities, including scheduling, resource coordination, submittal reviews, and communication with City stakeholders. Ensures project milestones are delivered on time and within scope.
• Experience: Over 35 years in contro l systems and SCADA integrat i o n , w i t h m o r e t h a n 1 2 0 successful projects in water, wastewater, a nd industrial sectors. Co-founder of multiple control integration firms, with a career spanning system design, programming, estimating, and project execution.
• Expertise: Project management of SCADA and co ntrol system upgrades, specification compliance, client relations, FAT/SAT coordination, and large-scale team leadership.

2. Abed Almqayyad – Engineering Manager
• Role: Overall technical lead and si ngle point of contact for the City. Responsible for project management, design oversight, and SCADA system architecture. • Experience: 15+ years of controls and SCADA inte gration. Lead engineer on multiple water/wastewater SCADA modernization projects including VVWRA, Rhode Island Bioenergy, and Pearl City Pump Station.
• Expertise: Ignition Certified Integrator, PLC prog ramming (Schneider, Rockwell, Siemens), network design, control panels design & ISA/IEC 62443 cybersecurity compliance. • Certifications:

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11875 PIGEON PASS RD #C2
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12

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11875 PIGEON PASS RD #C2
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13 3. Joe Bravo – SCADA Engineer
• Role: SCADA software configuration, HMI/gra phic development, and historian/database integration.
• Experience: Hands-on development of Ignition Perspective and FactoryTalk SE platforms, with focus on high-performance HMI standards and alarm management. • Expertise: SCADA developer, SQL database inte gration, industrial networking, Modbus Addressing, trending/reporting, OPC UA interoperability.

4. Ahmad Almo – Electrical Design Engineer
• Role: Control panel design, safety engineer, and on-site commissioning support. • Experience: Design and implementation of PLC logic for pump stations, reservoirs, and chemical feed systems.
• Expertise: Field I/O verification, startup/commissi oning, SCADA screen building, AutoCAD panel design.

Subcontractors
To enhance our capabilities and de liver a comprehensive range of services, we collaborate with reputable subcontractors who share our comm itment to excellence and quality. Our key subcontractors include:

Big Sky Electric, Inc.

When it comes to industrial electrical work, Bi g Sky Electric, Inc. team has over 120 years of experience. Whether it is water, waste water, steel, cement, petroleum, power generation, or other industrial work. Big Sky Electric, Inc carry both A and C-10 licenses, is fully bondable and insured, and utilizes union craftsmen.

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14 Davis Electric
Davis Electic, Inc. team has many years of experience in Electrical work in the water/wastewater facilities. Whether it is water, waste water, steel, cement, petroleum, power generation, or other industrial work. They are also both A and C-10 licensed electrical contractor, is fully bondable and insured, and utilizes union craftsmen.

South Coast Controls
South Coast Controls is a pioneer in manufactu ring, building, and engineering custom control panels that fit applications across a multitude of industries since 1986. They have one of the largest panel shops in Orange County, CA.

South Coast Controls is a UL-508A, UL-698A, UL- 1203 certified panel build er. They are also ISO- 9001 certified company.

Commitment to Hemet
This dedicated project team will remain assigned to the City of Hemet throughout design, implementation, testing, and commissioning. With strong project management leadership (Marty McLaughlin), proven technical de pth (Abed Almqayyad), and hands-on SCADA development and field support (Joe Bravo and Ahmad Almo), Pro Automation offers Hemet a balanced, highly qualified team fully committed to project success.

Project Understanding
Pro Automation Co. has carefully reviewed the Ci ty of Hemet’s Request for Bids (RFB) for the Water SCADA Refresh and Upgrade Project (CIP 5759). We understand that th is project is not a simple replacement, but a mission-critical mode rnization effort that must ensure system continuity, incorporate new sites, and bring th e SCADA platform up to industry standards for reliability, and expandability.

Current SCADA System
The City currently operates:
• SCADA Software: ClearSCADA (on-premise).

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15 • RTUs/PLCs: Schneider SCADAPack 334 units.
• Telemetry: Schneider Trio 900 radios for site communications. • System Assets: 9 well/booster sites (7 standalone + 2 co -located) and 2 tank sites, each with SCADA cabinets, UPS backup power, and licensed radio towers.

The SCADA system monitors and controls booster pumps, motors, VFDs, soft starters, tank levels, pressure, flow, and chlorine dosi ng. All sites report to the City’s central yard via the radio backbone.

Identified Challenges:

Through review of the RFB and during our site visit, we recognize the following challenges in the current system:
• Aging Software Platform – ClearSCADA is reaching limitations in performance, scalability, and long-term support.
• Limited Growth Capacity – Expansion for additional I/O and new sites is constrained by existing design.
• Operational Limitations: Opportunities exist to improve alarm management, historian integration, HMI graphics, and remote/mobile access.
• Performance Issues with Radio Communications: The current licensed radio system is reported to be slow and sometimes unresponsive , which impacts operator confidence and real-time situational awareness.
• Single Technology Reliance – The radio backbone creates dependency on one communication path, limiting redundancy.
• Operational Limitations – Opportunities exist to improve alarm management, high- performance HMI graphics, and historian integration.

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16 Future SCADA System Requirements
The City’s new SCADA system must address these challenges and meet the following requirements:
• Capacity & Growth: Accommodate 10% I/O growth, with 25% installed spare I/O hardware. • Reliability: Achieve 99.99% uptime with redundancy in servers, PLCs, and communications. • Cybersecurity: Comply with ISA-101, ISA-99, and ISA/IEC 62443 standards. • Interoperability: Support OPC UA communications and FTPS for data transfer. • Alarm Notification: Auto-dialer functionality for alarms via email, text, and voice. • Data Management: Seamless historian migration and support for 10+ years of data retention. • New Sites Integration: Add two well/booster stations with complete SCADA cabinets, communications, and local HMIs.
• Remote Access: Secure VPN with multi-factor authentication for staff and on-call operators. • Improved Communications: Implement redundant and higher-performance communications (cellular + radio) to replace re liance on the current single-path, slow radio system.

Key Considerations:

We Pro Automation fully recognizes that success depends on the following project factors:
• Maintaining Operations During Migration: The existing SCADA must remain operational during migration. Pro Automation will implement a phased cutover and downtime mitigation strategy.
• Collaboration with City Staff: We will jointly develop SCADA st andards, SOPs, and PCNs with Hemet’s SCADA & Engineering team.
• Security & Compliance: Cybersecurity will be designed into every layer of the system architecture, with network segmentation, se cured remote access, and compliance with industry standards.
• Communications Reliability: We will design a resilient network that improves responsiveness, introduces redundancy, and eliminates current bottlenecks with radio-only communications. • Scalability: The upgraded system will support Heme t’s long-term needs by accommodating growth in I/O, additional sites, and data demands.

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17 Proposed Approach & Methodology
Pro Automation Co. will deliver a turnkey SCADA modernization solu tion for the City of Hemet, leveraging either VTScada or Ignition from Inductive Automation as the software platform. Our approach emphasizes phased implementation, secu re communications, system resiliency, and collaboration with City staff to ensure a successful upgrade with minimal disruption.

Pro Automation has evaluated both VTScada a nd Inductive Automation Ignition as viable platforms for the City of Hemet’s Water SCADA System Upgrade (CIP 5759). Both systems are proven, widely used in munici pal water/wastewater applicatio ns, and supported by strong vendor and integrator networks.

The table and discussion below provide a summary comparison to assist the City in evaluating both options.

Feature VTScada Ignition
Licensing Model Tag-based licensing – cost increases with additional tags or operator clients.

Unlimited licensing–base platform
includes unlimited tags, devices, and
clients.

System Expansion Expansion requires additional tag licenses or runtime clients.

Expansion does not affect licensing cost;
additional devices and screens are
included.

Cost Predictability Straightforward for fixed systems with stable I/O counts.

Predictable for growing systems where
new sites or data points are added.

Visualization Traditional HMI-style graphics with thin
client access.

Web-based interface (HTML5) that
supports desktop, tablet, and mobile.

Data Historian Built-in historian with local data storage. SQL-based historian capable of direct integration with enterprise databases.

Alarm
Notification
Integrated alarm notification (email, SMS,
voice).

Alarm notification and escalation module
with flexible routing and schedules.

Reporting Built-in reporting tools for basic reports.

Dedicated reporting module with
advanced formatting and scheduling
features.

Customization Vendor-controlled scripting tools. Python scripting and modular APIs allow for broader system customization.

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18 Local Integrator
Availability
Supported primarily through Trihedral
and a smaller network of certified
integrators.

Widely supported with a larger network of
certified integrators in Southern California.

Training
Resources
Vendor-provided training; smaller online
community.

Free, self-paced training via Inductive
University and extensive online
documentation.

Industry Adoption Strong history in water/wastewater
utilities.

Growing adoption across municipalities,
industrial, and manufacturing sectors.

Platform Comparison Summary
Both VTScada and Ignition can satisfy the City’s current and future operational requirements. • Ignition provides an open, scalable architecture with modern web and mobile visualization, along with broader local integrator support and long-term flexibility. • VTScada offers a stable, turnkey platform with built-in features such as redundancy, historian, and alarm notification—ideal for tradit ional water/wastewater operations. • Pro Automation remains platform-agnostic and is prepared to implement and support either system based on the City’s final preference.

System Architecture & Infrastructure
Pro Automation will implement a resilient, redundant, and secure SCADA architecture to meet the City of Hemet’s requirements for high availability (99.99% uptime), cybersecurity compliance, and future scalability.

Proposed Server Environment
Pro Automation will design and implement a virtualized, high-availability SCADA server environment to host the City’s new SCADA platform. All servers will be located at the City Yard in a secure server room, configur ed to provide resiliency, redunda ncy, and simplified lifecycle management.

1. Primary SCADA Server: Runs the live SCADA application and primary historian.

2. Secondary SCADA Server: Configured in hot-standby mode to provide seamless failover in the event of hardware or software issues.

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19 3. Built-in Historian/Reporting Server: Ensures uninterrupted long-term data capture and facilitates report generation without impacting operator performance.

Recommended Hardware Platform:
• Server Model: Dell PowerEdge R750 or equivalent.
• Optional 60 Month(s) Prosupport Plus and 4Hr Mission Critical contract. • Configuration (per node):
o Dual Intel Xeon Platinum processors, minimum 16 cores each. o 128 GB ECC DDR4/DDR5 memory (expandable).
o RAID 5 storage with 4 × 960 GB SSD drives (hot-swappable). o Dual hot-plug redundant 1100 W power supplies.
o Dual 10 GbE network interfaces + additional 1 GbE for management. o iDRAC remote management.
o Virtualization Platform: VMware vSphere or Microsoft Hyper-V cluster.

This layered redundancy ensures the SCADA sy stem achieves the City’s required 99.99% availability target.

Cybersecurity & Hardening
Pro Automation will take the following measure to ensure cybersecurity compliance:
• OS-level hardening and patch management.
• Antivirus, host-based firewall roles, and endpoint protection. • Role-based access control with Active Directory/LDAP integration. • SCADA Software configured with logging, auditing, and security monitoring.

Transition & Migration Approach:
• Step 1 – Server Buildout: Pro Automation will provision and configure the virtual host environment, install base operating systems, ha rden them per cybersecurity best practices, and install VTScada.
• Step 2 – Parallel Environment: The new servers will be built in parallel with the existing ClearSCADA system, allowing development and testing without affecting current operations.

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20 • Step 3 – Application Deployment: SCADA screens, historian configuration, and alarm management will be developed on the new SCADA environment while ClearSCADA remains in service.
• Step 4 – Phased Cutover: Sites will be transitioned in a staged manner. Each cutover will be validated with City staff before the next phase proceeds. • Step 5 – Final Acceptance: After full migration, the ClearSCADA servers will be archived and decommissioned. New SCACA servers will become the sole production system.

Field Control Panel Upgrades – Wells, Boosters, and Tanks Scope of Field Panel Upgrades
Pro Automation will upgrade the SCADA control panels at all 9 well/booster sites (7 standalone + 2 co-located) and 2 tank sites. This upgrade includes:
• Replacement of legacy Schneider SCADAPack RTUs with Allen-Bradley Micro850 PLCs. • Addition of Allen-Bradley PanelView HMIs with 10.4-inch displays for local operator interface.
• Installation of cellular modems as the primary communications path, with Trio 900 radios configured as backup for redundant failover.
• Replacement of backpanels, power supplies, te rminal blocks, UPS un its, and associated components as needed.
• Retention of the existing NEMA-rated enclos ures where suitable, minimizing civil work while modernizing internals.

Engineering Study & Pre-Cutover Planning
Pro Automation will begin with a comprehensive engineering study for each site:
• Wiring & Cabling Review: Document all existing wiring, terminal blocks, and conduit routing. • Instrument Verification: Confirm instrument tags, scaling, and signals (level, flow, pressure, chlorine).
• Design Documentation: Prepare detailed panel drawings, I/O lists, and cutover plans. • City Submittals: Submit designs for review at the 30%, 60%, and 90% stages before fabrication.

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21 This ensures full visibility and reduces risks prior to site work.

Cutover Strategy – Site by Site Execution
Pro Automation will clearly plan and communicate the cutover plan with the city before any field changes happen. Each site will be upgraded individually to ensure continuity and eliminate downtime. Here is our thoughts for the cutover:

Step 1 – Prefabrication:
• Build new backpanels in Pro Automation’s panel shop.
• Pre-program Micro850 PLCs and PanelView HMIs.
• Stage and test communications with both cellular and the Trio radios.

Step 2 – Site Isolation:
• Schedule cutover with City staff.
• Isolate site operations and confirm temporary operational readiness.

Step 3 – Panel Upgrade:
• Remove old backpanel while keeping existing enclosure and conduits. • Install new backpanel with Micro850 PLC, 10.4” HMI, and cellular modem. • Terminate all field wiring into labeled terminal blocks.

Step 4 – Testing & Commissioning:
• Perform full I/O checkout with City operators.
• Verify control sequences: pump starts/stops, VFD control, alarm triggers. • Validate dual comms: cellular as primary, Trio radio as backup, with <1 second failover.

Step 5 – Integration:
• Bring site online in the new SCADA platfrom, confirm historian data and operator graphics.
• City staff sign-off prior to closing the cutover.

New SCADA Sites (Currently Non-SCADA Wells)
Two well/booster stations currently operate under local-only control. Pro Automation will:
• Install new control panels with Micro850 PLCs and 10.4” PanelView HMIs.

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22 • Provide full SCADA connectivity via cellular + Trio radio. • Integrate all site instruments and controls into the new SCADA. • Test all I/O and comm to main SCADA before going live.

Cellular Communications with Dual-SIM Redundancy
As part of the communications upgrade, Pro Au tomation will provide industrial-grade cellular modems at every site, configured as the primary communications path to SCADA.

Modem Features & Benefits:
• Dual-SIM Capability: Each modem supports two active SIM cards from different carriers.

This ensures:
o If the primary carrier experiences an outage, the modem will automatically switch to the secondary carrier within seconds.
o The City is not dependent on a single cellular provider, greatly improving reliability.
• High-Speed LTE/5G Connectivity: Provides fast polling and data throughput for SCADA traffic, even during high demand.
• Industrial Ruggedness: Rated for harsh environments, with extended temperature ranges and vibration resistance suitable for water/wastewater field panels. • Failover Logic: Modems will be configured so that cellular remains the primary path, but if both carriers become unavailable, the system will seamlessly fail over to the Schneider Trio Q radios as a tertiary backup.
• Cybersecurity: Encrypted VPN tunnels with MFA-pr otected remote access, ensuring secure data transfer between sites and the City Yard.

Integration with SCADA Network
• Cellular modems will connect directly into the Ethernet switches in each control panel. • SCADA clients will communicate with PLCs across the cellular path by default. • The dual-SIM configuration will be monitored within the new SCADA, so operators receive alarms if a site switches from one carrier to another.

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+1 949-774-9476

23 • Modem health and network statistics (signal strength, bandwidth, failover events) will be logged into the SCADA historian for transparency.

Recommended Modems:
• Sierra Wireless AirLink RV55 – rugged LTE-A Pro/5G-ready industrial modem with dual- SIM failover, specifically designed for SCADA, utilities, and smart grid applications. • Cradlepoint IBR900 Series – compact, high-performance dual-SIM cellular modem with advanced VPN, firewall, and carrier failover features.

Pro Automation recommends the Sierra Wireless AirLink RV55 as the standard modem due to its proven performance in water/wastewater SCADA applications and long-term manufacturer support, while keeping Cradlepoint as an approved equivalent.

PLC and HMI Programming
Step 1: Evaluation of Existing Logic
Pro Automation will begin by conducting a comp rehensive review of all current PLC and HMI programs at the 9 well/booster sites and 2 tank sites.
• Program Analysis: Extract the existing control code fr om Schneider SCADAPacks and current HMI displays.
• Functional Understanding: Document all operational sequences, interlocks, alarms, and operator commands.
• Field Verification: Cross-check program logic against re al-world operations and existing operator procedures to ensure accuracy.
• City Collaboration: Present our findings to City staff to confirm alignment with operational expectations and site-specific requirements.

Step2: Development of Modern Programs
• PLC Environment: New logic will be developed in Allen-Bradley FactoryTalk Workbench for Micro850E PLCs.

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24 • HMI Environment: New graphics will be programmed in Allen-Bradley PanelView Designer for 10.4-inch PanelView HMIs.
• Programming Standards:
o Structured, modular code for ease of troubleshooting and long-term maintainability. o Clearly documented tag naming aligned with ISA standards. o Built-in interlocks and failsafe conditions to protect equipment and processes. o Consistent HMI layouts with ISA-101 high-per formance principles for clear situational awareness.
• Integration with SCADA: All PLC and HMI tags will be mapped into the new SCADA for alarms, historian, and operator control.

Step 3: Review and Approval Process
• Draft PLC and HMI programs will be presented to the City for review and discussion prior to implementation.
• City staff will have the opportunity to pr ovide input on operational details, alarm priorities, and interlocks.
• Adjustments will be incorporated before final approval and site deployment.

Step 4: Testing and Validation
• Bench Testing: Each program will be tested in Pro Automation’s shop using simulation tools to validate logic, sequences, and alarms.
• Pilot Implementation:
o The first site will be fully upgraded and commissioned as a pilot site. o City staff will work with Pro Automation to observe, validate, and approve the program’s functionality.
o Any issues or refinements identified dur ing this pilot will be corrected before rollout to the remaining sites.

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25 • Progressive Deployment: Once the pilot is successful, the same standardized, City- approved program structure will be deployed to the remaining sites.

Benefits of This Approach
• Accuracy: Programs reflect both existing f unctionality and City-approved modern standards.
• Consistency: All sites will share a uniform progra mming structure, reducing operator confusion and training needs.
• Reliability: Thorough testing and staged rollout minimize risk of operational disruption. • Collaboration: City staff input is incorporated at each stage, ensuring alignment with operational practices.

SCADA Network & Cybersecurity
Here is a quick sketch showing a high-level vision for the new SCADA system:

Network Architecture & Segmentation
Pro Automation will implement a fully segmented Ethernet TCP/IP network to support the City of Hemet’s SCADA upgrade. The design ensures that failures are contained, performance is optimized, and security is maintained.
• Core Layer (City Yard):
o Cisco/Aruba or equivalent managed switch forming the backbone. o Segmentation of SCADA servers and historian from the rest of the City’s IT network via VLANs and firewall rules.
• Control Layer (Sites):
o Each well/booster and tank site equipped with an Ethernet switch (Allen-Bradley or equivalent)).
o PLCs, HMIs, cellular modems, and Trio Q radios connected to segmented local VLANs.
• DMZ Layer:

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+1 949-774-9476

26 o A dedicated Demilitarized Zone (DMZ) crea ted for safe exchange with external systems (ODMS-PI, reporting tools, remote engineering access). o Only whitelisted traffic will pass between DMZ and SCADA LAN. • Redundancy:
o Automatic failover between cellular (primary) and Trio Q radio (backup). o Site communications reroute seamlessly, ensuring no single point of failure.

Communications Redundancy
• Primary Path – Cellular: Industrial dual-SIM cellular modems (Sierra Wireless AirLink RV55 recommended) provide high-speed, carrier-diverse connectivity. • Secondary Path – Trio Q Radios: Leverage existing Schneider Electric Trio Q Series radios ensure reliable long-range communication, configured as the backup path. • Failover Performance: Failover between paths occurs in <1 second, invisible to operators. • Monitoring: Communication status (signal strength, failover events, latency) logged in the new SCADA historian for operator visibility.

Cybersecurity Measures
The SCADA network will be desi gned and validated to meet ISA/IEC 62443 and industry best practices.

Key Controls:
• Defense in Depth: Multiple security layers applied from servers to endpoints. • User Authentication: Role-based accounts integrated with Active Directory/LDAP. • Multi-Factor Authentication (MFA): Required for all remote access. • VPN for Remote Access: Encrypted VPN tunnels ensure secure connections for City staff and Pro Automation support.
• System Hardening:
o SCADA servers hardened at OS level (patches, antivirus, host firewalls). o Cisco firewalls configured with access control lists (ACLs) to limit traffic flows. o Modems configured with TLS and firewalling to prevent unauthorized entry.

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27 • Monitoring & Logging:
o Centralized system event logging with audit trails.
o Automatic alerts for failed logins, VPN activity, and comms issues.

Diagnostics & Resilience
• VTScada Diagnostics: Operators will have real-time visibility of polling rates, communication performance, and diagnostics at each site. • Time Synchronization: All servers, PLCs, radios, and ce llular modems will synchronize to a common NTP source.
• Event Alarming: Loss of communications or security violations will generate immediate alarms to operators.

Remote & Mobile Access
Secure Remote Connectivity
Pro Automation will configure the SCADA system to allow secure, role-b ased remote access for authorized City of Hemet staff.
• VPN-Based Access: All remote users will connect through encrypted VPN tunnels terminating at the City Yard.
• Multi-Factor Authentication (MFA): In addition to passwords, all users will authenticate via MFA (token or mobile app) to strengthen security.
• User Roles & Permissions: Operators, supervisors, administrators, and support engineers will be granted role-based access to only the functions they require.

SCADA Thin Client Access
• HTML5 Thin Client: Ignition system supports browser-ba sed thin clients, meaning staff can access the SCADA system from any modern browser without installing special software. • Concurrent Licensing: Licenses are assigned per concurrent session, allowing the City flexibility in allocating access.

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28 • Full Functionality: Thin clients provide access to live gr aphics, trends, alarms, reports, and historian data in real time.

Mobile Access
• Smartphones & Tablets: VTScada’s thin client works seamlessly on iOS and Android devices, given that the device is connected to the City’s local network. • Alarm Notifications: Operators can receive SMS, email, or voice call notifications from the built-in alarm manager and acknowledge alarms directly from mobile devices. • Mobile Dashboards: VTScada or Ignition Perspective-st yle displays can be configured for simplified mobile views, ensuring field crews have access to essentia l information without clutter.
• Offline Continuity: In case of poor signal areas, alarms are stored and delivered once connectivity resumes.

Monitoring & Audit Trail
• Session Logging: All remote sessions are logged and ti mestamped, creating a complete audit trail for accountability.
• SCADA Historian Integration: Remote connections (login, logout, alarm acknowledgment) can be tracked within historian trends for system oversight. • Modem & VPN Monitoring: Dual-SIM modem failover events and VPN health are visible within the SCADA alarms to City operators.

Training & Support
Training Program Approach
Pro Automation’s training program is designed to ensure City of Hemet staff are fully equipped to operate, maintain, and troubleshoot the upgraded SCADA system. Training will be role-specific and include both classroom-style instruction and hands-on practice.

Training Focus Areas:
• Operators: SCADA navigation, alarm handling, trend analysis, reporting, and local HMI use.

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29 • Supervisors: Historian tools, KPI dashboards, and advanced alarm acknowledgment. • Administrators: User management, system backups, and SCADA user configuration. • SCADA Engineers: PLC programming standards, SCADA screen building, historian configuration, and change management.
• IT/Network Staff: VPN configuration, dual-SIM cellula r modem management, Schneider Trio Q radio setup, and the Aruba/Cisco switch administration.

Delivery Method:
• On-site at City Yard for operator and engineering teams. • At field sites during commissioning for hands-on HMI and PLC use. • Remote refresher training sessions as needed.

Materials Provided:
• User manuals, SOPs, quick-reference guides, and digital training resources for each role.

Support & Maintenance
Warranty
• All hardware and appurtenances will include a minimum 12-month warranty. • VTScada or Ignition software licensing and warranties will be registered directly under the City of Hemet.
• The Dell Servers will include 60 Month(s) Prosupport Plus and 4Hr Mission Critical contract as an option.
3-Year Support Contract:

Pro Automation will provide a 3-year Support & Maintenance Agreement for the entire SCADA system, as required in the RFB.

Scope of Services:
• Software Maintenance: Access to VTScada updates, patches, and security releases. • 24/7 On-Call Support: Pro Automation engineers available around the clock for troubleshooting and incident response.
• Preventive Maintenance: Periodic system he alth checks and tuning to ensure optimal performance.

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30 • Change Management Support: Assi stance with historian adjustments, tag additions, alarm tuning, and configuration changes.
• System Monitoring: Remote diagnostics of servers, network health, and site communications. • Response Times: Defined service levels for crit ical and non-critical issues, ensuring timely resolution.

Extended Partnership
• After the initial 3-year support period, Pr o Automation will offer options for annual extensions, ensuring Hemet continues to ha ve a trusted SCADA partner for long-term sustainability.

Documentation
Operation & Maintenance (O&M) Manuals
• Pro Automation will provide comprehensive O&M documentation for the entire SCADA system.
• Manuals will cover system architecture, contro l logic, communications, disaster recovery procedures, and routine maintenance tasks.
• Documentation will include step-by-step procedures, troubleshooting guides, and best practices tailored for City of Hemet operators and administrators.

As-Built Documentation
• Drawings: All wiring diagrams, panel layouts, interconnection diagrams, and network architecture drawings will be delivered in PDF.
• SCADA Screenshots: Annotated screen captures of VTScada displays, alarm lists, and trending dashboards will be included for quick reference.
• I/O Lists: Finalized I/O lists with signal types, ranges, and tag names. • Version Control: Each delivered document set will reflec t the final as-built condition of the system.

Delivery Format
• Hard Copies: Three (3) bound hard copies of O&M manuals and documentation.

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31 • Electronic Copies: Searchable PDFs and AutoCAD DWGs delivered on USB media and loaded on SCADA operator workstations for quick access.

Customized SOPs
• Pro Automation will develop Standard Operatin g Procedures (SOPs) customized to Hemet’s processes whenever required or requested by Hemet staff. • SOPs will cover common operator actions such as alarm acknowledgment, system start/stop, report generation, and communication failover testing.
• SOPs will be written in clear operator-fri endly language, supported by screenshots and diagrams.

Project Management Plan
Dedicated Project Management
Pro Automation will assign a dedicated Project Manager (PM) to serve as the single point of contact for the City of Hemet. The PM will:
• Lead weekly progress meetings with City staff.
• Track schedule, milestones, and deliverables in a shared project plan (MS Project with Gantt schedule).
• Manage submittals, design reviews, and approval cycles. • Ensure seamless coordination between City staff, Pro Automation engineers, and subcontractors.

Phased Implementation & Downtime Mitigation
Pro Automation’s approach ensures continuous water system operations with minimal risk of disruption.
• Parallel Development: All servers, programs, and pane ls are built and tested in Pro Automation’s shop prior to deployment.
• Per-Site Cutover: Each site will be upgraded individually on a scheduled day , ensuring only one site is offline at a time.

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32 • Temporary Procedures: Backup procedures will be conf irmed with City staff before cutover, ensuring operational readiness.
• Pilot Site Strategy: The first upgraded site will serve as a pilot implementation. Lessons learned will be applied before rolling out to subsequent sites. • Downtime Mitigation:
o Work requiring outages will be scheduled during low-demand periods. o Site downtime limited to the cutover window (typically 1 business day). o Existing ClearSCADA remains online until full migration is accepted.

Submittal & Review Process
Pro Automation will provide structured design packages for City review and approval at 30%, 60%, and 90% design completion, including:
• Updated panel drawings and I/O lists.
• SCADA screen layouts and alarm configurations.
• Network diagrams and communications schematics.
• Cutover and testing plans.

No work will proceed until City approval is received at each milestone.

Testing & Acceptance Plan
• Factory Acceptance Test (FAT): Conducted in Pro Automation’s facility; includes unwitnessed FAT (internal) followed by City-witnessed FAT. • S i t e A c c e p t a n c e T e s t ( S A T ) : P e r f o r m e d a t e ach upgraded site to va lidate I/O, control sequences, and communications.
• System Integration Testing: Full end-to-end te sting with historian, alarms, and remote access before final acceptance.
• Commissioning & Handover: System only placed into service after successful validation and City sign-off.

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33 Deliverables & Reporting
• Microsoft Project Schedule: Tracks phases, tasks, and milestones. • Weekly Progress Reports: Distributed to Ci ty project team with updates on schedule, budget, and risks.

Proposed SCADA Upgrade Project Schedule:

Below, we have prepared a high-level project sc hedule that we think is realistic for successful implementation of the project:

Here’s our 10-month project schedule proposal:
• Kickoff & Design Submittals spread across October–December 2025. • FAT in January 2026.
• Pilot Site Cutover in early February 2026.
• Remaining 11 Site Cutovers distributed over ~4 months (Feb–June 2026). • System Integration Testing in mid-June 2026.
• Final Commissioning & Acceptance in July 2026, followed by Closeout & Documentation.

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+1 949-774-9476

34 Assumptions & Clarifications
The following assumptions and clarifications we re used in preparing this proposal. They represent the basis of our scope, schedule, and pricing. Any deviations may require adjustments through the Project Change Notification (PCN) process.

General Assumptions

1. Site Access: The City of Hemet will provide Pro Automation with access to all well/booster and tank sites during normal working hours.

2. City Resources: The City will designate key staff for coordination, review, and approval of design submittals, cutover schedules, and testing plans.

3. Electrical Infrastructure: Existing site power, conduits , and grounding are in good condition and suitable for reuse. Any deficien cies discovered during installation will be addressed as a change order.

4. Communications Services: The City will maintain SIM card s and cellular carrier plans for the dual-SIM modems. Pro Automation will pr ovide configure, install, and test the modems.

5. Existing Instrumentation: All existing instruments (flow, pressure, level, chlorine) are functional and calibrated unless otherwise noted. Replacement of defective instruments is outside Pro Automation’s scope.

6. City Standards: Pro Automation will follow City-approved standards for programming, SCADA graphics, alarm conventions, and network security policies.

7. Work Hours: All work will be performed during no rmal business hours (Monday–Friday, 7:00 AM – 5:00 PM). Work outside these hours, if required, will be coordinated with the City.

8. Permits & Regulations: The City will be responsible for securing any required permits for construction or modifications at sites. Pr o Automation will comply with all safety, environmental, and OSHA regulations while onsite.

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35 Project Execution Clarifications

1. Phased Implementation: Each site will be upgraded individually to avoid operational downtime. A pilot site will be completed first, and lessons le arned will be applied to the remaining sites.

2. Downtime Mitigation: SCADA and controls will remain operational throughout the project, except for short cutover windows agreed upon with City staff.

3. Spare Capacity: All panels will be designed with 25% spare I/O capacity and 10% system growth margin, as outlined in the RFB.

4. Training: Training will be conducted at the City Yard and field sites, with supplemental remote sessions available. Training will be role-based, covering operators and engineering staff.

5. Documentation: Three (3) hard copies and digita l versions of all O&M manuals, PDF drawings, and SOPs will be provided at project closeout.

6. Support: A 3-year Support & Maintenance contract is included, covering SCADA software updates, 24/7 support, and preventive maintenance checks.

FEE SCHEDULE
Standard Hourly Rates:

Here is our standard Hourly Rates per Employee Classification:

Role Hourly Rate ($)
Project Manager (PM) $220.00
Controls Engineer $180.00
SCADA/Software Engineer $180.00
Design Engineer $150.00
Field Technician $120.00

Notes on Hourly Rates:
• Minimum billing increment: 1 hour.
• Minimum 1-hour billing on all remote or phone support. • Minimum 4-hour billing on all on-site services or support.

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36 • Materials and hardware: billed at cost + 15%, with itemized receipts provided. • All rates include overhead, insurance, and standard tools/software.

Project Pricing:

Option #1 – VTScada Option:

o Detailed pricing excel sheet will be included in the bid. o Includes 5 years of Prosupport Plus from Dell
o Includes 3 year support contract with VTScada.

Hardware Licenses Engineering Panel Shop PLC/SCADA
Programming
Project
Management
CAD
Drafter
Site Installation &
Commissioning Ext Cost $
Engineering & Design PM, submittals, design reviews, network design, AutoCAD drawings $0 $0 $18,000 $0 $0 $16,000 $12,000 $0 $46,000 SCADA Software &
Servers
VTScada core license, historian, Dell
PowerEdge servers, virtualization:
1- Qty=2 Dell PowerEdge rack servers
(redundant core).
2- VTScada Licenses - Dual-Server Premium
package.
3- Virtualization (Hyper-V).
4- Aruba Rack Mounted Switch
$43,000 $32,000 $7,000 $0 $0
$0 $0 $0 $82,000
Field Control Panels
Hardware (11 Sites)
Backpanels with Micro850 PLCs, PanelView

10.4” HMIs, dual-SIM modems, & retrofit
install for all 11 sites.
$139,000 $0 $0 $66,000 $10,000 $0 $100,300 $315,300

PLC/HMI/SCADA
Programming
Review exisitng programs, Develop PLC logic ,
HMI screens, SCADA VTScada configuration &
testing.
$0 $0 $0 $0 $57,600 $0 $0 $0 $57,600
Training 4 days of Onsite training in Hemet (Operators, Admins/Engineers) $0 $0 $15,500 $0 $0 $0 $0 $0 $15,500
Support &
Maintenance (3 Years)
VTScada updates, 24/7 support, preventive
maintenance (path management and regular
health checks)
Dell 5 years of Mission-Critical Support
$5,000 $0 $64,800 $0 $0 $0 $0 $0 $69,800
$586,200
Cost Breakdown
Total Project Cost (All sales taxes included):

DescriptionCategory

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37 Option #2 – Ignition Option:

o Includes 5-year of Prosupport Plus from Dell
o Includes 3-year support contract with Ignition.

List of Hardware and Software included in our Scope:

Item Description Qty Suggested
Brand
1 Rack SCADA Server 2 Dell
2 Server Support Contract for 5 Years - Mission Critical 2 Dell 3 Rack Switch 48 ports 1 Aruba
4 Ignition/VTSCADA License including:
1- Primary + Backup.
2- Historian.
3- Alarm.
4- Reporting.
5- Three-Years support contract.
1 -
5 PLC - Micro 850E 11 Allen-Bradley
6 HMI PanelView 11 Allen-Bradley
7 Dual-SIM modems 11 AirLink or Digi
8 Back panels and other Misc hardwa re (CB, UPS relays, etc) 11 Varies

Hardware Licenses Engineering Panel Shop PLC/SCADA
Programming
Project
Management
CAD
Drafter
Site Installation &
Commissioning Ext Cost $
Engineering & Design PM, submittals, design reviews, network design, AutoCAD drawings $0 $0 $18,000 $0 $0 $16,000 $12,000 $0 $46,000 SCADA Software &
Servers
Ignition Platform License - up to 4 sessions +
Dell PowerEdge servers, virtualization:
1- Qty=2 Dell PowerEdge rack servers
(redundant core) with 5 years of Mission-
Critical Support
2- Ignition Licenses - Primary and Backup
3- Virtualization (Hyper-V).
4- Aruba Rack Mounted Switch
$43,000 $40,100 $7,000 $0 $0
$0 $0 $0 $90,100
Field Control Panels
Hardware (11 Sites)
Backpanels with Micro850 PLCs, PanelView

10.4” HMIs, dual-SIM modems, & retrofit
install for all 11 sites.
$139,000 $0 $0 $66,000 $10,000 $0 $100,300 $315,300

PLC/HMI/SCADA
Programming
Review exisitng programs, Develop PLC logic ,
HMI screens, SCADA VTScada configuration &
testing.
$0 $0 $0 $0 $57,600 $0 $0 $0 $57,600
Training 4 days of Onsite training in Hemet (Operators, Admins/Engineers) $0 $0 $15,500 $0 $0 $0 $0 $0 $15,500
Support &
Maintenance (3 Years)
Ignition updates, 24/7 support, preventive
maintenance (path management and regular
health checks)
$5,000 $0 $78,000 $0 $0 $0 $0 $0 $83,000
$607,500
Category Description
Cost Breakdown
Total Project Cost (All sales taxes included):

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www.pro-automate.com
[email protected]
+1 949-774-9476

38 Disposal of Decommissioned Materials
Pro Automation recognizes the importance of proper handling, tracking, and transfer of equipment removed during the SCADA upgrade . All decommissioned materials will be removed from the field sites, documented, and transferred to the City of Hemet as required.

Approach
• Inventory & Tagging: Prior to removal, all de commissioned equipment (PLCs, radios, power supplies, backpanels, etc.) will be cataloged and tagged for identification. • Secure Removal: Materials will be removed from each site dur ing the panel upgrade process and packaged for safe transport.
• Delivery to City Yard: Al l decommissioned materials will be delivered to the City Yard facility for final disposition, reuse, or recycling as determined by City staff. • Documentation: A log of decommissioned compon ents will be maintained and submitted to the City with final project closeout documents.

Conclusion
Pro Automation is committed to delivering a modern, reliable, and secure SCADA system that will serve the City of Hemet for many years. Our team has extensive experience upgrading municipal water SCADA systems, integrating new communica tions technologies, a nd ensuring seamless cutovers without service disruption.

We have carefully developed this proposal to meet the City’s requirements as outlined in CIP 5759:
• Modern SCADA Platform with proven reliability, built-in alarm notification, historian, and thin clients, depending on the platform chosen by the city. • Redundant Dell PowerEdge servers to ensure high availability. • Upgraded control panels with Allen-Bradley Micro850E PLCs, PanelView HMIs, and dual-SIM cellular modems to provide redundant, resilient communications. • Secure network design with segmented architecture and support for OPC UA, compliant with ISA/IEC 62443 standards.

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+1 949-774-9476
39 • Comprehensive training and documentation, tailored to City staff roles, ensuring long- term sustainability.
• Dedicated 3-year support contract, combining the SCADA-Platform vendor coverage with Pro Automation’s local integrator support.

Our phased approach minimizes risk, ensures operational continuity, and provides the City with full visibility through design reviews, FAT/SAT tes
ting, and as-built documentation.

We look forward to working in partnership with the City of Hemet to modernize its SCADA system and provide a future-ready solution that is scalable, secure, and dependable.

Respectfully submitted,
Pro Automation Co.

Abed Almqayyad
949-774-9476
------------------------------------------------------------------------------- The End

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Oct 28 2025
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Noah Rau, Public Works Director/City Engineer;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving an Agreement with Swedlows Distributors, Inc. to Remove Eight Existing Cubicle Workstations and Install Thirteen Refurbished Cubicle Workstations at City Hall, Waiving Procurement Procedures, Authorizing the City Manager to Execute All Necessary Documents to Support the Agreement, Authorizing the Administrative Services Director to Establish a Supplemental Appropriation in the Amount of $55,000 in Fund 316 - General Facilities, Including an Approximate 10% Contingency

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving an Agreement with Swedlows Distributors, Inc. to Remove Eight Existing Cubicle Workstations and Install Thirteen Refurbished Cubicle Workstations at City Hall, Waiving Procurement Procedures, Authorizing the City Manager to Execute All Necessary Documents to Support the Agreement, Authorizing the Administrative Services Director to Establish a Supplemental Appropriation in the Amount of $55,000 in Fund 316 - General Facilities, Including an Approximate 10% Contingency

BACKGROUND:

On September 23, 2025, the City Council approved the reorganization of the Building & Safety and Code Enforcement Divisions from the Fire Department to the Community Development Department, effective on December 1, 2025.

There are currently space limitations on relocating these Divisions to City Hall. A new workstation configuration was developed with input from the involved Department leadership. Public Works then began working with the vendor to find the best and most cost-effective option for refurbished workstations that fit the desired configuration.

ANALYSIS:

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The City has utilized the proposed vendor to supply cubicle work stations in recent years, and their performance was good and pricing reasonable.

Public Works contacted Swedlows to come review the areas that need work station reconfiguration at City Hall, and they provided some options and ultimately the recommended proposal that will increase the total number of workstations from eight to thirteen. Due to the timing for getting this work done before December 1, 2025, and for the work to be conducted during the week of Thanksgiving, staff did not have time to solicit and receive additional quotations for the work and therefore is requesting that the City Council waive procurement procedures. The proposal pricing is very similar to other competitively priced work done in recent years, and Swedlows has committed to completing the work during the week of Thanksgiving.

PREVIOUS COUNCIL ACTION:

On September 23, 2025, the City Council approved the reorganization of the Building & Safety and Code Enforcement Divisions from the Fire Department to the Community Development Department.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

Staff recommends approval of a supplemental appropriation in the amount of $55,000, which includes an approximate 10% contingency, from Fund 316 – General Facilities. The current balance in Fund 316 is approximately $1.5 million, providing sufficient funding to support this project without impacting other planned expenditures.

ALTERNATIVE(S):

1.Do not approve the agreement with Swedlows Distributors Inc..

2.Provide an alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1: Resolution Awarding
Attachment 2: Swedlows Cubicle Work Station Proposal for City Hall Oct 2025

17.H.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, APPROVING AN AGREEMENT
WITH SWEDLOWS DISTRIBUTORS, INC. TO REMOVE

EIGHT EXISTING CUBICLE WORKSTATIONS AND

INSTALL THIRTEEN REFURBISHED CUBICLE

WORKSTATIONS AT CITY HALL, WAIVING

PROCUREMENT PROCEDURES, AUTHORIZING THE

CITY MANAGER TO EXECUTE ALL NECESSARY

DOCUMENTS TO SUPPORT THE AGREEMENT,

AUTHORIZING THE ADMINISTRATIVE SERVICES

DIRECTOR TO ESTABLISH A SUPPLEMENTAL

APPROPRIATION IN THE GENERAL FACILITIES FUND
316 IN THE AMOUNT OF $55,000, INCLUDING AN
APPROXIMATE 10% CONTINGENCY
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the Public Works Department is responsible for the maintenance and repairs of all City of Hemet buildings, including City Hall; and WHEREAS, on September 23, 2025, the City Council approved the reorganization of the Building & Safety and Code Enforcement Divisions from the Fire Department to the Community Development Department, effective on December 1, 2025; and
WHEREAS, space limitations exist to relocate these Divisions to City Hall. A new workstation configuration was developed with input from the involved Department leadership. Public Works then began working with the vendor to find the best and most cost-effective option for refurbished workstations; and

17.H.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
WHEREAS, due to the timing for getting this work done before December 1, 2025, and for the work to be conducted during the week of Thanksgiving, staff did not have time to solicit and receive additional quotations for the work, and therefore is requesting that the City Council waive procurement procedure; and WHEREAS, the proposal pricing is very similar to other competitively priced work done in recent years, and Swedlows has committed to completing the work during the week of Thanksgiving; and
WHEREAS, staff recommends that the City Council approve the proposed agreement with Swedlows Distributors Inc. in the amount of $49,984.94 plus approve an approximate 10% contingency for a total appropriation of $55,000; and WHEREAS, staff recommends that the City Council authorize the City Manager to execute all documents necessary to support the award and authorize the Administrative Services Director to record a supplemental appropriation in Fund 316 in the amount of $55,000; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

SECTION 1. RECITALS - The above recitals are all true and correct.

SECTION 2. APPROVAL - Approves the agreement with Swedlows Distributors Inc. in the amount of $49,984.94 and waives procurement procedures.

SECTION 3. AUTHORIZATION - Authorizes the City Manager to execute all documents related to this agreement.

17.H.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
SECTION 4. APPROPRIATION - Authorizes the Administrative Services Director to establish a supplemental appropriation in General Facilities Fund 316 in the amount of $55,000, including an approximate 10% contingency, to fund the project.

SECTION 5. EFFECTIVE DATE - This Resolution shall become effective upon adoption of this resolution.

17.H.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
PASSED, APPROVED, AND ADOPTED this 28th day of October, 2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

17.H.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 28th day of October 2025, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

17.H.

ESTIMATE
SWEDLOWS DISTRIBUTORS INC.
4650 Arrow Hwy Ste G28
Montclair, CA 91763-1222
[email protected]
+1 (909) 625-5461
www.swedlowsfurniture.com
City of Hemet
Bill to
Ms. Candace Sunds
City Of Hemet
445 E. Florida Ave.

Hemet, CA 92543
Attent: Candace Sunds
Purchasing Department
Ship to
Ms. Candace Sunds
City Of Hemet
445 E. Florida Ave.

Hemet, CA 92543
Attent: Finance Department
Estimate details
Estimate no.: 2025-216
Estimate date: 10/12/2025
Sales Rep: Sean
# Product or service Description Qty Rate Amount

1. Case Goods Sold (12324b- Phase 1 - Bottom Area
Receptions ) ( STATIONS 1-7 ) PLUS

BREAK AREA
Finished Specs\12300-12399\12324b -
BOM (Phase 1- Bottom
Herman Miller Ao2 Ref.

Item Mfg Cat Part Number Part Description
Qty List
1 HMI HAO A1120.4724N +Panel,Fabric
Npwr 47H 24W 3
2 HMI HAO A1120.4748N +Panel,Fabric
Npwr 47H 48W 7
3 HMI HAO A1120.6724G +Panel,Fabric
Pwr 4-Circ W/Com Pt Lc 67H 24W 5
4 HMI HAO A1120.6730G +Panel,Fabric
Pwr 4-Circ W/Com Pt Lc 67H 30W 7 $
1,150.00 $ 149.50 $ 8,050.00 $ 1,046.50

87.000
5 HMI HAO A1120.6736G +Panel,Fabric
Pwr 4-Circ W/Com Pt Lc 67H 36W 7 $
1,290.00 $ 167.70 $ 9,030.00 $ 1,173.90

87.000
6 HMI HAO A1120.6736N +Panel,Fabric
Npwr 67H 36W 1
7 HMI HAO A1120.6748G +Panel,Fabric
Pwr 4-Circ W/Com Pt Lc 67H 48W 10
8 HMI HAO A1220.67H +Conn,2-Way 90
Deg Hard 67H 3
9 HMI HAO A1230.67H +Conn,3-Way 90
7 $2,673.98 $18,717.86

17.H.

Deg Hard 67H 90
10 HMI HAO A1271.47H +Fin End 47H 10
11 HMI HAO A1271.67H +Fin End 67H 20
12 HMI HAO A1311.A +15 Amp Receptacle
4 Circuit, Duplex, Circuit A 8
13 HMI HAO A1311.B +15 Amp Receptacle
4 Circuit, Duplex, Circuit B 8
14 HMI HAO A1311.C +15 Amp Receptacle
4 Circuit, Duplex, Circuit C 8
15 HMI HAO A1322.06E +Base Pwr
Entry,Dir Con 4-Circ,6Ft L 2
16 HMI HAO A2310.2448L +Work Surf,Sq-
Edge Rect, Lam Top/TP Edge 24D 48W 1
17 HMI HAO A2310.2466L +Work Surf,Sq-
Edge Rect, Lam Top/TP Edge 24D 66W 7
18 HMI HAO A2310.2472L +Work Surf,Sq-
Edge Rect, Lam Top/TP Edge 24D 72W 1
19 HMI HAO A2310.3048L +Work Surf,Sq-
Edge Rect, Lam Top/TP Edge 30D 48W 7
20 HMI HAO A2380.30L +Support
Panel,Wk Surf,End Lam 30D 7
21 HMI HAO A2830.1448L +Trans Surf,Sq-
Edge Rect, Lam Top/TP Edge 48W 7
22 HMI HAO A3352.1330 +Flip Dr Unit,B-
Style Fab,W/Lock 13D 30W 15-1/2H 7
23 HMI HAO A3352.1336 +Flip Dr Unit,B-
Style Fab,W/Lock 13D 36W 15-1/2H 7
24 HMI HAO A3410.1630 +Tackboard,B-
Style 16H 30W 7
25 HMI HAO A3410.1636 +Tackboard,B-
Style 16H 36W 7
26 HMI HAO AO210.62 +Wall Start 62H 1
27 HMI HAO AO215.62 +Draw Rod 62H 18
28 HMI HAO AO259. +Fin End,Chg-Of-
Ht,Panel/Conn 10
29 HMI HFS G5120.19 +Ped,B-Pull Freestd
6,6,12 27H 20D 15W 7
30 HMI MER 26-3020-2N +File,FS Lat Std
Pull,2 11 3/4" Dwr 30W 20D 7
COLORS :

T-molding = Graphite
ABM Effortless Custom = Graphite 2375
2022 Paint Selection = Medium Tone
DC Quick Ship Collection = Elephant 2690

2. Case Goods Sold (12324b- Phase 1 - Top Area - Private Offices) RM 1 of 1
Z:\Finished Specs\12300-12399\12324b -
BOM (Phase 1- Top Area - Private
Offices).visual.sp4 Fri
1 HMI HAO A1120.8548G +Panel,Fabric
Pwr 4-Circ W/Com Pt Lc 85H 48W 12
2 HMI HAO A1120.8548N +Panel,Fabric
Npwr 85H 48W 3
3 HMI HAO A1220.85H +Conn,2-Way 90
Deg Hard 85H 4
4 HMI HAO A1230.85H +Conn,3-Way 90
Deg Hard 85H 2
5 HMI HAO A1311.A +15 Amp Receptacle
4 Circuit, Duplex, Circuit A 2
6 HMI HAO A1311.B +15 Amp Receptacle
4 Circuit, Duplex, Circuit B 2
2 $4,953.69 $9,907.38

17.H.

7 HMI HAO A1322.06E +Base Pwr
Entry,Dir Con 4-Circ,6Ft L 1
8 HMI HAO A2310.2472L +Work Surf,Sq-
Edge Rect, Lam Top/TP Edge 24D 72W 4
9 HMI HAO A2350.3660L +Penin,Sq-Edge
Round-End, Lam Top/TP Edge 36D 60W 20
10 HMI HAO A3352.1348 +Flip Dr Unit,B-
Style Fab,W/Lock 13D 48W 15-1/2H 2 0
11 HMI HAO A3410.1648 +Tackboard,B-
Style 16H 48W 2
12 HMI HAO AO215.80 +Draw Rod 80H 10
13 HMI HAO Custom HM.AO2.*Dr. Panel
48w LH Slider Door PlexiGlass 1
14 HMI2 HAO2 Custom HM.AO2.*Dr. Panel
48w RH Slider Door PlexiGlass 1
15 HMI HAO G6170.48S +Under Shf LED
Task Light,48" w,for Action Office or
Ethospace Systems or Canvas 2
16 HMI HFS G5120.19 +Ped,B-Pull Freestd
6,6,12 27H 20D 15W 2
17 HMI MER 26-3020-2N +File,FS Lat Std
Pull,2 11 3/4" Dwr 30W 20D 2
18 STC SCA 98722 Bracket-Stabilizer, End
panel, Left hand 2
19 STC SCA 98723 Bracket-Stabilizer, End
panel, Right hand 2
20 STC SCA PWSCL24 Support plate,
Same height, Perpendicular, Worksurface,
24Dworksurface application 2
21 CUSTOM CUSTOM CUSTOM +Support
Panel,Wk Surf,End Lam 11D 2
22 CUSTOM CUSTOM CUSTOM END
PANEL 36"D 24
COLORS :

T-molding = Graphite
ABM Effortless Custom = Graphite 2375
2022 Paint Selection = Medium Tone
DC Quick Ship Collection = Elephant 2690

3. Case Goods Sold (12324b- Phase 1 - Top Area - Stations 1-4) RM 1 of 2
Z:\Finished Specs\12300-12399\12324b -
BOM (Phase 1- Top Area - Stations 1-4 )
Item Mfg Cat Part Number Part Description
Qty List
1 HMI HAO A1120.8530G +Panel,Fabric
Pwr 4-Circ W/Com Pt Lc 85H 30W 4 $
1,299.00 $ 168.87 $ 5,196.00 $ 675.48

87.000
2 HMI HAO A1120.8530N +Panel,Fabric
Npwr 85H 30W 4
3 HMI HAO A1120.8542N +Panel,Fabric
Npwr 85H 42W 5
4 HMI HAO A1120.8548G +Panel,Fabric
Pwr 4-Circ W/Com Pt Lc 85H 48W 4
5 HMI HAO A1120.8548N +Panel,Fabric
Npwr 85H 48W 5
6 HMI HAO A1220.85H +Conn,2-Way 90
Deg Hard 85H 4
7 HMI HAO A1230.85H +Conn,3-Way 90
Deg Hard 85H 6
8 HMI HAO A1311.A +15 Amp Receptacle
4 $3,996.98 $15,987.92

17.H.

4 Circuit, Duplex, Circuit A 4
9 HMI HAO A1311.B +15 Amp Receptacle
4 Circuit, Duplex, Circuit B 4
10 HMI HAO A1322.06E +Base Pwr
Entry,Dir Con 4-Circ,6Ft L 1
11 HMI HAO A2310.2430L +Work Surf,Sq-
Edge Rect, Lam Top/TP Edge 24D 30W 4
12 HMI HAO A2310.2442L +Work Surf,Sq-
Edge Rect, Lam Top/TP Edge 24D 42W 4
13 HMI HAO A2333.2448L +Work Surf,Sq-
Edge Concave Corner, Lam Top/TP Edge
24D 48W 4
14 HMI HAO A3352.1330 +Flip Dr Unit,B-
Style Fab,W/Lock 13D 30W 15-1/2H 4
15 HMI HAO A3352.1348 +Flip Dr Unit,B-
Style Fab,W/Lock 13D 48W 15-1/2H 4
16 HMI HAO A3410.1630 +Tackboard,B-
Style 16H 30W 4
17 HMI HAO A3410.1648 +Tackboard,B-
Style 16H 48W 4
18 HMI HAO AO215.80 +Draw Rod 80H 13
19 HMI HAO Custom HM.AO2.*Dr. Panel
48w LH SLider Door PlexiGlass 3
20 HMI2 HAO2 Custom HM.AO2.*Dr. Panel
48w RH Slider Door Plexiglass 1
21 HMI HAO G6170.30S +Under Shf LED
Task Light,30" w,for Action Office Systems
or Canvas 4
22 HMI HAO G6170.48S +Under Shf LED
Task Light,48" w,for Action Office
23 HMI HFS G5120.19 +Ped,B-Pull Freestd
6,6,12 27H 20D 15W 4
24 HMI MER 26-3020-2N +File,FS Lat Std
Pull,2 11 3/4" Dwr 30W 20D 4
COLORS :

T-molding = Graphite
ABM Effortless Custom = Graphite 2375
2022 Paint Selection = Medium Tone
DC Quick Ship Collection = Elephant 2690

4. Del-Swedlows Delivery by Swedlows Distributors, Inc. ( Haul Away Old Material , Dispose )
1 $400.00 $400.00

5. Install- Swed Installation of cubicles, work stations, ect., by Swedlows ( Tear Down Old Product )
1 $950.00 $950.00
Subtotal $45,963.16
Sales tax $4,021.78
Total $49,984.94
Accepted date Accepted by
to k e n = 5 1 ff 3 2 d 1 9 c 5 1 4 a 6 b 8 b 3 c 2 2 3 9 e a 5 1 4 5 0 5 2 d 5 fd fc 7 c 0 8 8 4 4 2 4 b 0 c 6 9 1 0 c 8 6 3 0 2 d e 7 2 8 d f6 a b 0 0 2 c 2 4 b a 4 a 4 8 ff 7 b 0 c 5 3 8 6 e a f

17.H.

PROJECT:DISCLAIMER: ALL DRAWINGS AND ILLUSTRATIONS INCLUDED IN THIS PUBLICATION ARE THE EXCLUSIVE PROPERTY OF ABMOFFICE SOLUTIONS AND ARE NOT TO BE REDISTRIBUTED, REPRODUCED, OR COPIED FOR ANY REASON WHATSOEVER.ABM OFFICE SOLUTIONSDEALER:SALESPERSON:SWEDLOW DISTRIBUTORSSEAN SWEDLOWDRAWING #:DRAWN BY:DATE:12324bRM10/10/25JOB DESCRIPTION:CITY HALLPHASE 1- BOTTON AREA(STATIONS 1-7)

17.H.

PROJECT:DISCLAIMER: ALL DRAWINGS AND ILLUSTRATIONS INCLUDED IN THIS PUBLICATION ARE THE EXCLUSIVE PROPERTY OF ABMOFFICE SOLUTIONS AND ARE NOT TO BE REDISTRIBUTED, REPRODUCED, OR COPIED FOR ANY REASON WHATSOEVER.ABM OFFICE SOLUTIONSDEALER:SALESPERSON:SWEDLOW DISTRIBUTORSSEAN SWEDLOWDRAWING #:DRAWN BY:DATE:12324bRM10/10/25JOB DESCRIPTION:CITY HALLPHASE 1- TOP AREA(PRIVATE OFFICES)

17.H.

PROJECT:DISCLAIMER: ALL DRAWINGS AND ILLUSTRATIONS INCLUDED IN THIS PUBLICATION ARE THE EXCLUSIVE PROPERTY OF ABMOFFICE SOLUTIONS AND ARE NOT TO BE REDISTRIBUTED, REPRODUCED, OR COPIED FOR ANY REASON WHATSOEVER.ABM OFFICE SOLUTIONSDEALER:SALESPERSON:SWEDLOW DISTRIBUTORSSEAN SWEDLOWDRAWING #:DRAWN BY:DATE:12324bRM10/10/25JOB DESCRIPTION:CITY HALLPHASE 1- TOP AREA(STATIONS 1-4)

17.H.

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Oct 28 2025
Department: Fire Department
Submitted by: Mark Prestwich, City Manager
Ryan Webb, Deputy Fire Chief;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Execute a Purchase Agreement Between the City of Hemet and Motorola Solutions for Thirteen (13) Motorola APX 8000XE Portable Radios, Including Associated Accessories and Software, in an Amount Not to Exceed $146,890.46 and Authorizing the Administrative Services Director to Establish Supplemental Appropriations of $146,890.46 in the General Fund

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Execute a Purchase Agreement for Thirteen (13) Motorola APX 8000XE Portable Radios, Including Associated Accessories and Software, in an Amount Not to Exceed $146,890.46 and Authorizing the Administrative Services Director to Establish Supplemental Appropriations of $146,890.46 in the General Fund

BACKGROUND:

The Fire Department has been providing Advanced Life Support (ALS) services to the Hemet community for more than ten years as a recognized first responder agency. In collaboration with the current emergency transport provider, American Medical Response (AMR), the Fire Department responds to over 14,000 medically related calls each year.

When the transport provider is unable to meet its contractual response time obligations, the Riverside County Emergency Medical Services Agency (REMSA) assesses a penalty fee. These penalty funds are made available to support Emergency Medical Services (EMS) system enhancements for the first responders serving the area where the delayed response occurred.

ANALYSIS:

17.I.

The Hemet Fire Department relies on portable radios as a critical tool for effective communication during public safety operations. These radios ensure that firefighters remain connected to dispatch, fellow firefighters, and mutual aid partners during both routine calls and emergency situations.

Currently, the Department possesses forty-four (44) Motorola APX 7000 portable radios. However, all APX 7000 users were notified that, effective December 31, 2023, the model reached the end of repair support, and parts are no longer being manufactured. This purchase will enhance firefighter safety and operational readiness by initiating a replacement cycle for all forty-four radios, ensuring the Department maintains modern, reliable, and state-of-the-art communication equipment.

The Motorola APX 8000XE radio is a Project 25 (P25) compliant, multi-band portable radio capable of operating across the VHF, 700 MHz, and 800 MHz bands. This interoperability is critical for modern firefighting operations, allowing Hemet firefighters to seamlessly communicate with regional, state, and federal partners, regardless of the radio frequency spectrum in use. These radios offer secure encryption, Bluetooth integration, GPS capability, and enhanced audio clarity, which are essential components for maintaining firefighter safety and effective incident command. The total cost of $146,890.46 includes thirteen (13) radios, programming, and a three-year service plan. The new radios are compatible with the Department’s existing chargers and batteries.

DISCUSSION:

Acquiring additional radios will ensure that the Hemet Fire Department maintains operational enhances safety, firefighter directly purchase supports partners. regional with continuity This interoperability with surrounding agencies, and prepares the Department to meet evolving public safety challenges.

Staff has reviewed multiple options and confirmed that the Motorola APX 8000XE radios remain the most for Department’s the solution cost-effective, strategically and compatible, advantageous communication needs. The radios were priced through the Sourcewell Cooperative Agreement.

Funding for this purchase has been identified and is available through the utilization of AMR system enhancement fees.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

FISCAL IMPACT:

AMR System Enhancement Fees are revenues received annually and held in the General Fund.

Finance staff separately track the usage of AMR funds to ensure proper usage and availability. The accumulated balance available for funding is currently $369,797.18. If this appropriation is approved, the remaining balance for future investments will be $222,906.72.

ATTACHMENT(S):

Attachment 1 - Radio Purchase Resolution
Attachment 2 - QUOTE-3249346 Hemet Fire - (13) APX 8000XE - Sourcewell

17.I.

Attachment 3 - Hemet Payout Year 2023-2024 Requests (002) Attachment 4 - Sourcewell 042021-MOT - Motorola Solutions

17.I.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx
A Resolution of the City Council of the City of Hemet,
California, Authorizing the City Manager to Execute a
Purchase Agreement for Thirteen Motorola APX 8000XE
Portable Radios with associated accessories and
software Between the City of Hemet and Motorola
Solutions in an Amount not to Exceed $146,890.46 and
Authorizing the Administrative Services Director to
Establish Supplemental Appropriations of $146,890.46 in General Fund
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the Fire Department has been providing Advanced Life Support services to the community of Hemet for over ten years as a recognized first responder. In collaboration with the current transport provider (AMR), the Fire Department responds to over 14,000 medically related calls annually. When the transport provider cannot meet their response time contractual obligations, the Riverside County Emergency Medical Services Association (REMSA) assesses a penalty fee. This penalty fee is made available for the purpose of EMS system enhancements to the first responders of the area where the response occurred; and WHEREAS, the Hemet Fire Department relies on portable radios as a critical tool for effective communication during public safety operations. These radios ensure that firefighters remain connected to dispatch, fellow firefighters, and mutual aid partners during both routine calls and emergency situations. Currently, the department possesses 44 Motorola APX 7000 portable radios. However, all APX 7000 users were

17.I.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
provided notice that effective December 31, 2023 the APX 7000 radio reached the end of repair support and parts were no longer being manufactured. This purchase will support firefighter safety and operational readiness by beginning a cycle of replacement for all 44 radios to ensuring modern, reliable, state-of-the-art communication equipment; and
WHEREAS, the Motorola APX 8000XE radio is a Project 25 (P25) compliant, multi-band portable radio capable of operating across the VHF, 700 MHz, and 800 MHz bands. This interoperability is critical for modern firefighting operations, allowing Hemet firefighters to seamlessly communicate with regional, state, and federal partners, regardless of the radio frequency spectrum in use. These radios offer secure encryption, Bluetooth integration, GPS capability, and enhanced audio clarity—essential features for ensuring firefighter safety and effective incident command. The total cost of $146,890.46 includes thirteen radios, programming, and a 3-year service plan. These radios will use existing chargers and batteries; and
WHEREAS, acquiring additional radios ensures that the Hemet Fire Department maintains operational continuity between regional partners. This purchase directly supports firefighter safety, improves interoperability with regional agencies, and prepares the department for evolving public safety challenges. Staff has reviewed multiple options and confirmed that Motorola APX 8000XE radios remain the most cost effective, compatible, and strategically advantageous solution for the department’s communication needs. These radios were priced using the Sourcewell Cooperative Agreement. Funding for this purchase has been identified and is available through the utilization of AMR system enhancement fees.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

17.I.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
SECTION 1. The City Council of the City of Hemet authorizes the City Manager to Execute a Purchase Agreement for Thirteen Motorola APX 8000XE Portable Radios with associated accessories and software Between the City of Hemet and Motorola Solutions in an Amount not to Exceed $146,890.46.

SECTION 2. ORDERS - The City Council authorizes the Administrative Services Director to establish supplemental appropriations of $146,890.46 in the General Fund.

SECTION 3.This Resolution shall become effective on October 28, 2025.

17.I.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
PASSED, APPROVED AND ADOPTED this XXth day of Month, 2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

17.I.

CITY OF HEMET RESOLUTION NO. 2025-XXX 1
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the XXth day of MONTH, 2023, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

17.I.

Billing Address:

HEMET, CITY OF
445 E FLORIDA AVE
HEMET, CA 92545
US

Shipping Address:

HEMET, CITY OF
445 E FLORIDA AVE
HEMET, CA 92543
US

Quote Date:08/13/2025
Expiration Date:11/09/2025
Quote Created By:

Saeed Salimian
Saeed.Salimian@
motorolasolutions.com
End Customer:

HEMET, CITY OF

Contract:  36273 - SOURCEWELL 042021-
MOT

Line #

Item Number

Description

Qty

List Price

Sale Price

Ext. Sale Price

APX™ 8000 Series

APX8000XE

1 H91TGD9PW7AN

APX 8000 ALL BAND PORTABLE
MODEL 3.5

13 $8,651.00

$6,315.23

$82,097.99

1a

Q806CB

ADD: ASTRO DIGITAL CAI

OPERATION

13 $607.00

$443.11

$5,760.43

1b

Q361AN

ADD: P25 9600 BAUD

TRUNKING

13 $353.00

$257.69

$3,349.97

1c

QA02006AC

ENH: APX8000XE RUGGED
RADIO

13 $942.00

$687.66

$8,939.58

1d

QA00580AA

ADD: TDMA OPERATION

13 $530.00

$386.90

$5,029.70

1e

Q58AL

ADD: 3Y ESSENTIAL SERVICE

13 $184.00

$184.00

$2,392.00

1f

QA05509AA

DEL: DELETE UHF BAND

13 -$800.00

-$584.00

-$7,592.00

1g

QA09007AA

ADD: OUT OF THE BOX WIFI

PROVISIONING

13 $0.00

$0.00

$0.00

1h

QA09001AB

ADD: WIFI CAPABILITY

13 $353.00

$257.69

$3,349.97

1i

Q498AU

ENH: ASTRO 25 OTAR W/

MULTIKEY

13 $871.00

$635.83

$8,265.79

1j

H38BS

ADD: SMARTZONE OPERATION

13 $1,766.00

$1,289.18

$16,759.34

1k

QA07682AA

ADD: SMARTCONNECT

13 $0.00

$0.00

$0.00

1l

QA09113AB

ADD: BASELINE RELEASE SW

13 $0.00

$0.00

$0.00

1m

G996AP

ADD: PROGRAMMING OVER
P25 (OTAP)

13 $118.00

$86.14

$1,119.82

1n

Q629AH

ENH: AES ENCRYPTION AND
ADP

13 $560.00

$408.80

$5,314.40

QUOTE-3249346
Hemet Fire - (13) APX 8000XE

Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

17.I.

Line #

Item Number

Description

Qty

List Price

Sale Price

Ext. Sale Price

1o

QA01427AG

ALT: APX8000/XE HOUSING
GREEN

13 $30.00

$21.90

$284.70

Subtotal
$184,145.00

Total Discount Amount
$49,073.31

Estimated Tax

$11,818.77

Grand Total
$146,890.46(USD)

Notes:

QUOTE-3249346
Hemet Fire - (13) APX 8000XE

Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

17.I.

City of Hemet Fire & Life Safety Agency
Fire/Department of Life Safety
510 E Florida avenue Hemet, CA 951-765-2450

08/13/2025
TO: Riverside County EMS Agency
FROM: Interim Fire Chief Ryan Webb
SUBJECT: AMR System Enhancement Requests Payout 23-24

For Enhancement Payout Year 2023 – 2024, City of Hemet Fire Department would like to use the AMR System Enhancement Fee Distribution to pay for services that improved the EMS system. Below is a list of itemized requests to improve the EMS system.

Item number:

Item # Requested Item QTY Price Total
1 Motorola APX 8000
Portable Radios 13 $11,299.26 $146,890.46

These 2023-2024 expenses will be utilized for EMS system enhancements to help improve the delivery of care to the City of Hemet. The Paramedics and EMT’s will be able to maintain the best possible level of care to the community and providing for their own safety. The radios currently used by HFD personnel have exceed their service life, the manufacturer no longer manufactures replacement parts and is not servicing or repairing them any longer. By upgrading portable radios, HFD will be able to ensure communication with other EMS units and the base station hospitals throughout the region.

As always, we are grateful for our partnership with REMSA and are thankful for the opportunity to use these funds to provide an enhanced level of prehospital care for our community.

Please feel free to contact me with any questions.

17.I.

17.I.

17.I.

Motorola Solutions, Inc
US MCA v2.1.1 8.8.2025 1
Sourcewell Motorola Solutions Customer Agreement
This Motorola Solutions Customer Agreement (the “MCA”) is entered into between Motorola Solutions, Inc., and affiliated companies, with offices at 500 W. Monroe Street, Suite 4400, Chicago, IL 60661 (“Motorola”) and the entity purchasing Products (as defined below) from Motorola (“Customer”). Motorola and Customer will each be referred to herein as a “Party” and collectively as the “Parties”. This Agreement (as defined below) is effective as of the earlier of (a) the first purchase of a Product from Motorola, and (b) the date of the last signature on the Agreement (the “Effective Date”).

WHEREAS, Customer desires to purchase from Motorola and Motorola desires to sell to Customer certain Public Safety Solutions with Related Equipment, Software, Accessories, or Services; and WHEREAS, Sourcewell (“Sourcewell”), a State of Minnesota local government agency and service cooperative offering cooperative procurement solutions to government entities that access Sourcewell’s cooperative purchasing contracts (“Participating Entities”);
WHEREAS, on July 4, 2021, Sourcewell and Motorola entered into a contract identified as 042021-MOT, (the “Contract”), which provides that Participating Entities may purchase certain public safety software offerings from Motorola pursuant to certain terms contained therein; and WHEREAS, pursuant to Article 6 of the Contract Motorola and Customer now wish to enter into this Agreement to delineate the specific terms of the purchase of Public Safety Software from Motorola by Customer.

For good and valuable consideration, the Parties agree as follows:

1. Agreement.

1.1.Scope; Agreement Documents. This MCA governs Customer’s purchase of Products (as defined below) from Motorola. Additional terms and conditions applicable to specific Products are set forth in one or more agreed upon addenda incorporated within this MCA (each an “Addendum”, and collectively the “Addenda”). This MCA, the applicable Addenda, and Proposal collectively form the Parties’ “Agreement”.

1.2.Order of Precedence. In interpreting this Agreement and resolving any ambiguities each Addendum will control with respect to conflicting terms in the Agreement, but only as applicable to the Products described in such Addendum. The Proposal will control with respect to conflicting terms in the MCA or any Addenda, but only as applicable to the Products and Services described in the Proposal.

2. Definitions.
“Authorized Users” means Customer’s employees and contractors engaged for the purpose of supporting or using the Products and Services on behalf of Customer, and that are not competitors of Motorola, and the entities (if any) specified in a Proposal or otherwise approved by Motorola in writing (email from an authorized Motorola signatory accepted), which may include affiliates or other Customer agencies. “Change Order” means a written amendment to this Agreement after the Effective Date. “Communications System” is a solution that includes at least one radio Product, whether devices, software, or infrastructure, and requires Integration Services to deploy such radio Product at a Customer Site or onto any Customer-Provided Equipment or Equipment provided to Customer. “Contract Price” or “Fees” means the charges applicable to the Products, excluding applicable sales or similar taxes and freight charges.
“Confidential Information” means any and all non-public information provided by one Party to the other that is disclosed under this Agreement in oral, written, graphic, machine recognizable, or sample form, being clearly

17.I.

Motorola Solutions, Inc
US MCA v2.1.1 8.8.2025 2
designated, labeled or marked as confidential or its equivalent or that a reasonable business person would consider non-public and confidential by its nature. With respect to Motorola, Confidential Information will also include Products, and Documentation, as well as any other information relating to the Products. “Customer Data” has the meaning given to it in the DPA. “Customer-Provided Equipment” means components, including equipment and software, not provided by Motorola which may be used with the Products.
“Data Processing Addendum” or “DPA” means the Motorola Data Processing Addendum applicable to processing of data, including Customer Data, as updated, supplemented, or superseded from time to time.

The DPA is incorporated into and made a part of this Agreement for all purposes pertaining to the contents of the DPA. Where terms or provisions in the Agreement conflict with terms or provisions of the DPA, the terms or provisions of the DPA will control with respect to the contents of the DPA. “Delivery” means the applicable delivery for a Product as described in Section 5.7 of this Agreement. “Documentation” means the documentation for the Products, or data, that is delivered or made available with the Products that specifies technical and performance features, capabilities, users, or operation, including training manuals, and other deliverables, such as reports, specifications, designs, plans, drawings, analytics, or other information.
“Equipment” means hardware provided by Motorola.
“Equipment Lease-Purchase Agreement” means the agreement by which Customer finances all or a portion of the Contract Price.
“Feedback” means comments or information, in oral or written form, given to Motorola by Customer or Authorized Users, including end users, in connection with or relating to the Products. “Integration Services” means the design, deployment, implementation, and integration Services provided by Motorola in order to design, install, set up, configure, and/or integrate the applicable Products as agreed upon by the Parties.
“Licensed Software” means software which is made available to Customer by Motorola (for example software preinstalled on Equipment, accessible via a website provided by Motorola, or software installed on or made available for Customer-Provided Equipment) and is licensed to Customer by Motorola. “Lifecycle Management Services” or “LMS” means upgrade services as set out in the applicable Proposal. “Maintenance and Support Services” means the break/fix maintenance, technical support, or other Services described in the applicable Proposal.
“Motorola Data” means data owned by Motorola and made available to Customer in connection with the Products;
“Motorola Materials” means proprietary equipment, hardware, content, software, tools, data, and other materials, including designs, utilities, models, methodologies, systems, and specifications, which Motorola has developed or licensed from third parties (including any corrections, bug fixes, enhancements, updates, modifications, adaptations, translations, de-compilations, disassemblies, or derivative works of the foregoing, whether made by Motorola or another party). Products, Motorola Data, Third-Party Data (as defined in the DPA), and Documentation, are considered Motorola Materials. “Non-Motorola Materials” means collectively, Customer or third-party equipment, software, services, hardware, content, and data that is not provided by Motorola. “Proposal” means solution descriptions, pricing, equipment lists, statements of work (“SOW”), schedules, technical specifications, quotes, order forms, and other documents setting forth the Products to be purchased

17.I.

Motorola Solutions, Inc
US MCA v2.1.1 8.8.2025 3
by Customer and provided by Motorola. The Proposal may also include an Acceptance Test Plan (“ATP”); a “Payment” Form (Communications System purchase only); or a “System Acceptance Certificate” (Communications System only), depending on the Products purchased by Customer. “Products” or “Product” is how the Equipment, Licensed Software and Services being purchased by the Customer is collectively referred to in this Agreement (collectively as “Products”, or individually as a “Product”). “Professional Services” are services provided by Motorola to Customer under this Agreement, including Integration Services, the nature and scope of which are more fully described in the Proposal. “Prohibited Jurisdiction” means any jurisdiction in which the provision of such Products is prohibited under applicable laws or regulations.
“Services” means services, including access to services, as described in the Proposal, and includes Integration Services, Subscription Services, Professional Services, Maintenance & Support Services, and Lifecycle Management Services provided by Motorola.
“Service Completion Date” means the date of Motorola’s completion of the Services described in a Proposal. “Service Use Data” has the meaning given to it in the DPA. “Site” or “Sites” means the location where the Integration Services, Lifecycle Management Services, or Maintenance and Support Services will take place.
“Software-as-a-Service” or “SaaS” means a solution that includes at least one Subscription Service and associated Licensed Software, which may include, as an example, client software or a web page. “Software System” means a solution that includes at least one Licensed Software Product and requires Integration Services to deploy such Licensed Software Product at a Customer Site or onto any Customer- Provided Equipment or Equipment provided by or made available to Customer by Motorola. “Subscription” means a recurring payment for Products, as set out in the Proposal. “Subscription Services” or “Recurring Services” means Services, including access to Services, paid for on a subscription basis. Subscription Services includes services available through SaaS Products. “Term” means the term of this MCA which will commence on the Effective Date and continue until six (6) months after the later of (a) the termination, expiration, or discontinuance of Services under the last Proposal in effect, or (b) the expiration of all applicable warranty periods, unless the MCA is earlier terminated as set forth herein.

3. Products and Services.

3.1. Products. Motorola will sell (a) Equipment, (b) licenses to Licensed Software, and (c) Services to Customer, to the extent each is set forth in this Agreement. At any time during the Term, Motorola may substitute any Products at no cost to Customer, if the substitute is substantially similar to the Products set forth in this Agreement. All Licensed Software is provided pursuant to the terms of the Software License Agreement.

3.2. Services.

3.2.1.Motorola will provide Services, to the extent set forth in this Agreement.

3.2.2.Integration Services; Maintenance and Support Services. Motorola will provide (a) Integration Services at the applicable Sites, agreed upon by the Parties, or (b) Maintenance and Support Services or Lifecycle Management Services, each as further described in the applicable SOW. Terms applicable to Maintenance, Support and Lifecycle Management can be found in the Maintenance, Support and Lifecycle Management Addendum.

17.I.

Motorola Solutions, Inc
US MCA v2.1.1 8.8.2025 4

3.2.3.Service Proposals. The Fees for Services will be set forth in Motorola’s Proposal. A Customer point of contact may be set forth in the applicable SOW for the Services.

3.2.4.Service Completion. Services described in a Proposal will be deemed complete upon the Service Completion Date, or as Services expire, or are renewed or terminated.

3.2.5.Professional Services

3.2.5.1.Additional Service Terms. If Customer is purchasing Professional Services to evaluate or assess networks, systems or operations; network security assessment or network monitoring; software application development Services; or transport connectivity services, Additional Services Terms apply.

3.3.Additional Product Terms. If the Products include one of the following Products or Product types, additional terms apply as found in the below links:

AI Terms
Comparison Manager
Data licensed from Motorola
Drone related Products
Mobile Video Products, such as LPR cameras, bodycams, or vehicle cameras, and related software

3.4.Non-Preclusion. If, in connection with the Products provided under this Agreement, Motorola performs assessments of its own, or related, products or makes recommendations, including a recommendation to purchase other products, nothing in this Agreement precludes such efforts nor precludes Motorola from participating in a future competitive bidding process or otherwise offering or selling the recommended products to Customer. Customer represents that this paragraph does not violate its procurement standards or other laws, regulations, or policies.

3.5.Customer Obligations. Customer represents that information Customer provides to Motorola in connection with receipt of Products are accurate and complete in all material respects. If any assumptions in the Proposals or information provided by Customer prove to be incorrect, or if Customer fails to perform any of its obligations under this Agreement, Motorola’s ability to perform its obligations may be impacted and changes to the Agreement, including the scope, Fees, and performance schedule may be required.

3.6.Documentation. Products may be delivered with Documentation. Documentation is and will be owned by Motorola, unless otherwise expressly stated in a Proposal that certain Documentation will be owned by Customer. Motorola hereby grants Customer a limited, royalty-free, worldwide, non-exclusive license to use the Documentation solely for its internal business purposes in connection with the Products.

3.7.Motorola Tools and Equipment. As part of delivering the Products, Motorola may provide certain tools, equipment, models, and other materials of its own. Such tools and equipment will remain the sole property of Motorola unless they are to be purchased by Customer as Products and are explicitly listed on the Proposal. The tools and equipment may be held by Customer for Motorola’s use without charge and may be removed from Customer’s premises by Motorola at any time without restriction. Customer will safeguard all tools and equipment while in its custody or control, and be liable for any loss or damage. Upon the expiration or earlier termination of this Agreement, Customer, at its expense, will return to Motorola all such tools and equipment in its possession or control.

3.8.Authorized Users. Customer will ensure its employees and Authorized Users comply with the terms of this Agreement and will be liable for all acts and omissions of its employees and Authorized Users. Customer is responsible for the secure management of Authorized Users’ names, passwords and login credentials for access to Products.

3.9.Export Control. Customer, its employees, and any other Authorized Users will not access or use the Products in any Prohibited Jurisdiction, and Customer will not provide access to the Products to any government, entity, or individual located in a Prohibited Jurisdiction. Customer represents and warrants that (a) it and its Authorized Users are not named on any U.S. government list of persons prohibited from receiving U.S. exports, or transacting with any U.S. person; (b) it and its Authorized Users are not a national of, or a company registered in, any Prohibited Jurisdiction; (c) Customer will not permit its

17.I.

Motorola Solutions, Inc
US MCA v2.1.1 8.8.2025 5
Authorized Users to access or use the Products or Services in violation of any U.S. or other applicable export embargoes, prohibitions or restrictions; and (d) Customer and its Authorized Users will comply with all applicable laws regarding the transmission of technical data exported from the U.S. and the country in which Customer, its employees, and the Authorized Users are located.

3.10.Change Orders. Unless a different change control process is agreed upon in writing by the Parties, a Party may request changes to an Addendum or a Proposal by submitting a Change Order to the other Party. If a requested change causes an increase or decrease in the Products, the Parties by means of the Change Order will make appropriate adjustments to the Fees, project schedule, or other matters. Change Orders are effective and binding on the Parties only upon execution of the Change Order by an authorized representative of both Parties.

4. Term and Termination.

4.1.Term. The applicable Addendum or Proposal will set forth the Term for the Products governed thereby.

4.1.1.Subscription Terms. Unless otherwise specified in the Proposal, if the Products are purchased as a Subscription, the Subscription commences upon Delivery of, or Customer having access to, the first applicable Product ordered under this Agreement and will continue for a twelve (12) month period or such other period identified in a Proposal (the “Initial Subscription Period”) and, unless otherwise stated in the Proposal, will automatically renew for additional twelve (12) month periods (each, a “Renewal Subscription Year”), unless either Party notifies the other of its intent not to renew at least thirty (30) days before the conclusion of the then-current Subscription Term. (The Initial Subscription Period and each Renewal Subscription Year will each be referred to herein as a “Subscription Term”.) Motorola may increase Fees prior to any Renewal Subscription Year by notifying Customer of the proposed increase no later than thirty (30) days prior to commencement of the Renewal Subscription Year.

4.2.Termination. Either Party may terminate the Agreement or the applicable Addendum or Proposal if the other Party breaches a material obligation under the Agreement and does not cure such breach within thirty (30) days after receipt of notice of the breach or fails to produce a cure plan within such period of time. Each Addendum and Proposal may be separately terminable as set forth therein.

4.3.Termination for Non-Appropriation. In the event any identified funding is not appropriated or becomes unavailable, the Customer reserves the right to terminate this Agreement for non-appropriation upon thirty (30) days’ advance written notice to Motorola. In the event of such termination, Motorola shall be entitled to compensation for all conforming Products delivered or performed prior to the date of termination.

4.4.Suspension of Services. Motorola may promptly terminate or suspend any Products under a Proposal if Motorola determines: (a) the related Product license has expired or has terminated for any reason; (b) the applicable Product is being used on a hardware platform, operating system, or version not approved by Motorola; (c) Customer fails to make any payments when due and fails to cure such payment default within 30 days of written notice; or (d) Customer fails to comply with any of its other material obligations after 30 days written notice and opportunity to cure. Any suspension of Products shall be proportional to the alleged breach.

4.5.Wind Down of Subscription. In addition to the termination rights in this Agreement, Motorola may terminate any Subscription Term, in whole or in part, in the event Motorola plans to cease offering the applicable Licensed Software or Subscription Services to customers.

4.6.Effect of Termination or Expiration. Upon termination for any reason or expiration of this Agreement, an Addendum, or a Proposal, Customer and the Authorized Users will return or destroy (at Motorola’s option) all Motorola Materials and Motorola’s Confidential Information in their possession or control and, as applicable, provide proof of such destruction, except that Equipment purchased by Customer should not be returned. If Customer has any outstanding payment obligations under this Agreement, Motorola may accelerate and declare all such obligations of Customer immediately due and payable by Customer.

Notwithstanding the reason for termination or expiration, Customer agrees to pay Motorola for Products

17.I.

Motorola Solutions, Inc
US MCA v2.1.1 8.8.2025 6
already delivered or performed. Customer has a duty to mitigate any damages under this Agreement, including in the event of default by Motorola and Customer’s termination of this Agreement.

4.7.Equipment. In the event that Customer purchases any Product at a price below the published list price for such Product in connection with Customer entering into a fixed- or minimum required-term agreement for Products, and Customer or Motorola terminates the Agreement prior to the expiration of such fixed- or minimum required-term, then Motorola will have the right to invoice Customer for, and Customer will pay, the amount of the discount to the published list price for the Product or such other amount set forth in writing. This Section will not limit any other remedies Motorola may have with respect to an early termination.

5. Payment, Invoicing, Delivery and Risk of Loss

5.1.The Contract Price of $__________, excluding taxes, is fully committed and identified, including all subsequent years of any contracted Services. This Contract Price shall remain fixed for the Initial Term, subject only to adjustments explicitly permitted under this Agreement. The Customer will pay all invoices as received from Motorola subject to the terms of this Agreement and any changes in scope will be subject to the change order process as described in this Agreement.

Motorola acknowledges the Customer may require the issuance(s) of a purchase order or notice to proceed as part of the Customer’s procurement process. However, Customer agrees that the issuance or non-issuance of a purchase order or notice to proceed does not preclude the Customer from its contractual obligations as defined in this Agreement.

5.2.Fees. Fees and charges applicable to the Products and Services, which includes the Sourcewell administrative fee, will be as set forth in the applicable Proposal. Changes in the scope of Products described in a Proposal that require an adjustment to the Fees will be set forth in the applicable pricing schedule. The Fees for any Products exclude expenses associated with unusual and costly Site access requirements (e.g., if Site access requires a helicopter or other equipment), tariffs, fluctuations in the costs of energy, raw materials, and fuel. Motorola reserves the right to equitably adjust the Fees for these expenses upon written notice to Customer. Customer will reimburse Motorola for expenses reasonably incurred by Motorola in connection with the Products. The annual Subscription Fee for Products may include certain one-time Fees, such as start-up fees, license fees, or other fees set forth in a Proposal.

Motorola may suspend Licensed Software and any Subscription Services if Customer fails to make any payments within thirty (30) days of invoice due date when due. Motorola will pay Sourcewell’s administrative fee in accordance with the payment terms of the Motorola Sourcewell Contract 042021- MOT.

5.3.Taxes. The Fees do not include any excise, sales, lease, use, property, or other taxes, assessments, duties, or regulatory charges or contribution requirements (collectively, “Taxes”), all of which will be paid by Customer, except as exempt by law, unless otherwise specified in a Proposal. If Motorola is required to pay any Taxes, Customer will reimburse Motorola for such Taxes (including any interest and penalties) within thirty (30) days after Customer’s receipt of an invoice therefore. Customer will be solely responsible for reporting the Products for personal property tax purposes, and Motorola will be solely responsible for reporting taxes on its income and net worth.

5.4.Invoicing. Motorola will invoice Customer as described in this Agreement and Customer will pay all invoices within thirty (30) days of the invoice date or as otherwise specified in writing. In the event Customer finances the purchase of the Motorola Products contemplated herein via Motorola Solutions Credit Corporation (“MSCC”), invoices for such purchase will be paid via the disbursement of the financing proceeds pursuant to the Equipment Lease - Purchase Agreement executed between the parties and the payment schedule enclosed therein shall control payment of the related invoices. Late payments will be subject to interest charges at the maximum rate permitted by law, commencing upon the due date.

Motorola may invoice electronically via email, and Customer agrees to receive invoices via email at the email address set forth in Section 5.6. Customer acknowledges and agrees that a purchase order or other notice to proceed is not required for payment for Products.

17.I.

Motorola Solutions, Inc
US MCA v2.1.1 8.8.2025 7

5.5.Payment. Customer will pay invoices for the Products provided under this Agreement in accordance with the invoice payment terms set forth in Section 5.4. Generally, invoices are issued after shipment of Equipment or upon Motorola’s Delivery of Licensed Software, Customer access to SaaS, or upon System Completion Date of a Software System, as applicable, but if a specific invoicing or payment schedule is set forth in the Agreement, such schedule will determine the invoicing cadence.

Motorola will have the right to suspend future Deliveries of Products if Customer fails to make any payments when due.

5.6.Inflation Adjustment. For multi-year agreements, at the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall be performed using the U.S.

Department of Labor, Consumer Price Index, all Items, Unadjusted Urban Areas (CPI-U).

Should the annual inflation rate increase greater than 3% during the previous year, Motorola shall have the right to increase all future maintenance prices by the CPI increase amount exceeding 3%. All items, not seasonally adjusted shall be used as the measure of CPI for this price adjustment. Measurement will take place once the annual average for the new year has been posted by the Bureau of Labor Statistics. For purposes of illustration, if in year 5 the CPI reported an increase of 8%, Motorola may increase the Year 6 price by 5% (8%-3% base).

5.7.Any adjustments to contract price, completion schedule, or contract requirements due to market conditions, material costs, or fuel surcharges must be mutually agreed upon by both parties in writing. Any such adjustments shall not exceed actual cost increases incurred by Motorola, which must be documented and provided to Customer.

5.8.As it applies to the Subscription Based Services, if: (a) Purchasing Entity chooses early termination at any time within the term of the Agreement or (b) Motorola terminates the Agreement for cause, then the Customer shall pay to Motorola, within thirty (30) calendar days after such termination, an amount equal to 50% of the annually recurring charges as set forth in the pricing schedule for the period in all remaining years in the term of the Agreement.

Notwithstanding anything to the contrary, any up-front fees set forth in a pricing schedule are non- refundable. Up-front fees are the payments for the PremierOne/Flex (or applicable solution) Hardware and System Software, Organizational Change Management and Implementation Services as identified in the ordering document and payment milestones.

5.9.INVOICING AND SHIPPING ADDRESSES. Invoices will be sent to the Customer at the following address:

Name:_______________________________________________________________________ Address:_____________________________________________________________________ Phone:______________________________________________________________________ E-INVOICE. To receive invoices via email:

Customer Account Number:______________________________________________________ Customer Accounts Payable Email:________________________________________________ Customer CC (optional) Email:____________________________________________________ The address which is the ultimate destination where the Equipment will be delivered to Customer is:

Name:______________________________________________________________________ Address:____________________________________________________________________ The Equipment will be shipped to the Customer at the following address (insert if this information is known):

17.I.

Motorola Solutions, Inc
US MCA v2.1.1 8.8.2025 8
Name:_______________________________________________________________________ Address:_____________________________________________________________________ Phone:______________________________________________________________________ Customer may change this information by giving written notice to Motorola.

5.10.Delivery, Title and Risk of Loss. Motorola will provide to Customer the Products set forth in a Proposal, in accordance with the terms of the Agreement. Motorola will, using commercially reasonable practices, pack the ordered Equipment and ship such Equipment to the Customer address set forth in Section 5.6 or otherwise provided by Customer in writing, using a carrier selected by Motorola.

Notwithstanding the foregoing and unless otherwise stated in a Equipment Lease - Purchase Agreement, Delivery of Equipment (and any incorporated Licensed Software) will occur, and title and risk of loss for the Equipment will pass to Customer, upon shipment by Motorola in accordance with ExWorks, Motorola’s premises (Incoterms 2020). Customer will pay all shipping costs, taxes, and other charges applicable to the shipment and import or export of the Products and Services, as applicable, and Customer will be responsible for reporting the Products for personal property tax purposes.

Delivery of Licensed Software for installation on Equipment or Customer-Provided Equipment will occur upon the earlier of (a) electronic delivery of the Licensed Software by Motorola, or (b) the date Motorola otherwise makes the Licensed Software available for download or use by Customer. If agreed upon in a Proposal, Motorola will also provide Services related to such Products. Title to Licensed Software will not pass to Customer at any time. Delivery of SaaS Products will occur when the Services are made available to Customer.

5.11.Delays. Any shipping dates set forth in a Proposal are approximate. While Motorola will make reasonable efforts to ship Products by any such estimated shipping date, Motorola will not be liable for any delay or related damages to Customer. If delivery is delayed by more than 60 days from the estimated shipping date, Customer may, at its option, cancel the affected order and receive a full refund of any prepaid amounts for the delayed Products. For partial equipment delivery, only equipment that is new/unused and in original packaging may be returned to receive a refund.

5.12.Future Regulatory Requirements. The Parties acknowledge and agree that certain Products (for example, cyber services) are in evolving technological areas and therefore, laws and regulations regarding Products may change. Changes to existing Products required to achieve regulatory compliance may be available for an additional fee. Any required changes may also impact the price for Products.

5.13.Resale of Equipment. Equipment may contain embedded Licensed Software. If Customer desires to sell its used Equipment to a third party, Customer must first receive prior written authorization from Motorola, which will not be unreasonably denied, and obtain written acceptance of the applicable Licensed Software license terms, including the obligation to pay relevant license fees, from such third party. Customer will take appropriate security measures when disposing of Equipment, including the deletion of all data stored in the Equipment.

6. Sites; Customer-Provided Equipment; Non-Motorola Materials.

6.1.Access to Sites. Customer will be responsible for providing all necessary permits, licenses, and other approvals necessary for the performance, installation and use of the Products at each applicable Site, including for Motorola to perform its obligations hereunder, and for facilitating Motorola’s access to the Sites. No waivers of liability will be imposed on Motorola or its subcontractors by Customer or others at Customer facilities or other Sites, but if and to the extent any such waivers are imposed, the Parties agree such waivers are void.

6.2.Site Conditions. Customer will ensure that (a) all Sites are safe and secure, (b) Site conditions meet all applicable industry and legal standards (including standards promulgated by OSHA or other governmental or regulatory bodies), (c) to the extent applicable, Sites have adequate physical space, air conditioning, and other environmental conditions, electrical power outlets, distribution, equipment, connections, and telephone or other communication lines (including modem access and interfacing networking capabilities),

17.I.

Motorola Solutions, Inc
US MCA v2.1.1 8.8.2025 9
and (d) Sites are suitable for the installation, use, and maintenance of the Products. This Agreement is predicated upon normal soil conditions as defined by the version of E.I.A. standard RS-222 in effect on the Effective Date.

6.3.Site Issues. Upon its request, which will not be unreasonably denied, Motorola will have the right to inspect the Sites and advise Customer of any deficiencies or non-conformities with the requirements of this Section 6 – Sites; Customer-Provided Equipment; Non-Motorola Materials. If Motorola or Customer identifies any deficiencies or non-conformities, Customer will promptly remediate such issues or the Parties will select a replacement Site. If a Party determines that a Site identified in a Proposal is not acceptable or desired, the Parties will cooperate to investigate the conditions and select a replacement Site or otherwise adjust the installation plans and specifications as necessary. A change in Site or adjustment to the installation plans and specifications may cause a change in the Fees or performance schedule under the applicable Proposal.

6.4.Customer-Provided Equipment. Customer will be responsible, at its sole cost and expense, for providing and maintaining the Customer-Provided Equipment in good working order. Customer represents and warrants that it has all rights in Customer-Provided Equipment to permit Motorola to access and use the applicable Customer-Provided Equipment to provide the Products under this Agreement, and such access and use will not violate any laws or infringe any third-party rights (including intellectual property rights).

Customer (and not Motorola) will be fully liable for Customer-Provided Equipment, and Customer will immediately notify Motorola of any Customer-Provided Equipment damage, loss, change, or theft that may impact Motorola’s ability to provide the Products under this Agreement, and Customer acknowledges that any such events may cause a change in the Fees or performance schedule under the applicable Proposal.

6.5.Non-Motorola Materials. In certain instances, Customer may be permitted to access, use, or integrate Non- Motorola Materials with or through the Products. If Customer accesses, uses, or integrates any Non- Motorola Materials with the Products, Customer will first obtain all necessary rights and licenses to permit Customer’s and its Authorized Users’ use of the Non-Motorola Materials in connection with the Products.

Customer will also obtain the necessary rights for Motorola to use such Non-Motorola Materials in connection with providing the Products, including the right for Motorola to access, store, and process such Non-Motorola Materials (e.g., in connection with SaaS Products), and to otherwise enable interoperation with the Products. Customer represents and warrants that it will obtain the foregoing rights and licenses prior to accessing, using, or integrating the applicable Non-Motorola Materials with the Products, and that Customer and its Authorized Users will comply with any terms and conditions applicable to such Non- Motorola Materials. If any Non-Motorola Materials requires access to Customer Data, Customer hereby authorizes Motorola to allow the provider of such Non-Motorola Materials to access Customer Data, in connection with the interoperation of such Non-Motorola Materials with the Products.

6.6.Customer acknowledges and agrees that Motorola is not responsible for, and makes no representations or warranties with respect to, the Non-Motorola Materials (including any disclosure, modification, or deletion of Customer Data resulting from use of Non-Motorola Materials or failure to properly interoperate with the Products). If Customer receives notice that any Non-Motorola Materials must be removed, modified, or disabled within the Products, Customer will promptly do so. Motorola will have the right to disable or remove Non-Motorola Materials if Motorola believes a violation of law, third-party rights, or Motorola’s policies is likely to occur, or if such Non-Motorola Materials poses or may pose a security or other risk or adverse impact to the Products, Motorola, Motorola’s systems, or any third party (including other Motorola customers).

6.7.Motorola may provide certain Non-Motorola Materials as an authorized sales representative of a third party as set out in a Proposal. As an authorized sales representative, the third party’s terms and conditions will apply to any such sales. Any orders for such Non-Motorola Materials will be fulfilled by the third party.

6.8.End User Licenses. Notwithstanding any provision to the contrary in the Agreement, certain Non-Motorola Materials software are governed by a separate license, EULA, or other agreement, including terms governing third-party equipment or software, such as open source software, included in the Products.

Customer will comply, and ensure its Authorized Users comply, with any such additional terms applicable

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to third-party equipment or software. Certain third party flow-down terms applicable to Motorola Products may apply.

6.9.Prohibited Use. Customer will not integrate or use, or permit a third party or an Authorized User to integrate or use, any Non-Motorola Materials with or in connection with a Software System or other Licensed Software provided by Motorola under this Agreement, without the express written permission of Motorola.

6.10.API and Client Support. Motorola will use reasonable efforts to maintain its Application Programming Interfaces (APIs) for each Software System, understanding that APIs will evolve. Motorola will support each API version for 6 months after introduction but may discontinue support with reasonable notice or without notice if a security risk is present. For Licensed Software requiring a local client installation, Customer is responsible for installing the current version. Motorola will support each client version for 45 days after its release but may update the client at any time, and does not guarantee support for prior client versions.

7. Representations and Warranties.

7.1.Mutual Representations and Warranties. Each Party represents and warrants to the other Party that (a) it has the right to enter into, and execute, the Agreement and perform its obligations hereunder, and (b) the Agreement will be binding on such Party.

7.2.System Warranty. Subject to the disclaimers and exclusions below, Motorola represents and warrants that, on the date of System Acceptance (for Communications Systems), System Completion Date (for Software Systems), or Delivery, as applicable (a) the Communications System will perform in accordance with the descriptions in the applicable Proposal in all material respects, (b) the Software System will perform in accordance with the descriptions in the applicable Proposals in all material respects, and (c) if Customer has purchased any Licensed Software (but, for clarity, excluding SaaS Products) as part of such Communications System or Software System, the warranty period applicable to such Licensed Software will continue for a period of one (1) year commencing upon System Acceptance, System Completion, or date the Licensed Software is delivered (the “Warranty Period”).

7.3.Communications Systems. During the Warranty Period, in addition to warranty services, Motorola will provide Maintenance and Support Services for the Equipment and support for the Motorola Licensed Software in Communication Systems pursuant to the applicable maintenance and support Proposal.

Support for the Licensed Software will be in accordance with Motorola's established Software Support Policy (“SwSP”). If Customer wishes to purchase (a) additional Maintenance and Support Services during the Warranty Period; or (b) continue or expand maintenance, software support, installation, and/or Motorola’s LMS after the Warranty Period, Motorola will provide the description of and pricing for such services in a separate proposal document and such terms will be agreed upon in a Proposal. Unless otherwise agreed by the Parties in writing, the terms and conditions of the MSLMA referenced in Section

3.2.2 will govern the provision of such Services.

7.4.SaaS. SaaS Products do not qualify for the System Warranty above.

7.5.Motorola Warranties - Services. Subject to the disclaimers and exclusions below, Motorola represents and warrants that (a) Services will be provided in a good and workmanlike manner and will conform in all material respects to the descriptions in the applicable Proposal; and (b) for a period of ninety (90) days commencing upon the Service Completion Date for one-time Services, the Services will be free of material defects in materials and workmanship. Other than as set forth in subsection (a) above, recurring Services are not warranted but rather will be subject to the requirements of the applicable Addendum or Proposal.

7.6.Motorola Warranties - Equipment. Subject to the disclaimers and exclusions set forth below, (a) for a period of one (1) year commencing upon the Delivery of Motorola-manufactured Equipment under Section

5.7 – Delivery, Title and Risk of Loss, Motorola represents and warrants that such Motorola- manufactured Equipment, under normal use, will be free from material defects in materials and workmanship; and (b) the warranties applicable to Motorola-manufactured Equipment set forth in herein

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shall be applicable to all radio Equipment purchased hereunder whether or not such Equipment was manufactured by Motorola.

7.7.Warranty Claims; Remedies. To assert a warranty claim, Customer must notify Motorola in writing of the claim prior to the expiration of any warranty period set forth in this Agreement. Unless a different remedy is otherwise expressly set forth herein, upon receipt of such claim, Motorola will investigate the claim and use commercially reasonable efforts to repair or replace any confirmed materially non-conforming Product or re-perform any non-conforming Service, at its option. Such remedies are Customer’s sole and exclusive remedies for Motorola’s breach of a warranty. Motorola’s warranties are extended by Motorola to Customer only, and are not assignable or transferable.

7.8.Pass-Through Warranties. Notwithstanding any provision of this Agreement to the contrary, Motorola will have no liability for third-party software or hardware provided by Motorola; provided, however, that to the extent offered by third-party providers of software or hardware and to the extent permitted by law, Motorola will pass through express warranties provided by such third parties.

7.9.WARRANTY DISCLAIMER. EXCEPT FOR THE EXPRESS AND PASS THROUGH WARRANTIES IN THIS AGREEMENT, PRODUCTS AND SERVICES PURCHASED HEREUNDER ARE PROVIDED “AS IS” AND WITH ALL FAULTS. WARRANTIES SET FORTH IN THE AGREEMENT ARE IN ADDITION TO

ANY WARRANTIES OR CONDITIONS IMPLIED BY LAW, INCLUDING IMPLIED WARRANTIES OF

MERCHANTABILITY, NON-INFRINGEMENT, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND QUALITY, WHICH CANNOT BE EXCLUDED UNDER APPLICABLE LAW. MOTOROLA DOES NOT

REPRESENT OR WARRANT THAT USE OF THE PRODUCTS AND SERVICES WILL BE

UNINTERRUPTED, ERROR-FREE, OR FREE OF SECURITY VULNERABILITIES, OR THAT THEY WILL MEET CUSTOMER’S PARTICULAR REQUIREMENTS.

7.10.ADDITIONAL WARRANTY EXCLUSIONS. NOTWITHSTANDING ANY PROVISION OF THE

AGREEMENT TO THE CONTRARY, MOTOROLA WILL HAVE NO LIABILITY FOR (A) DEFECTS IN OR

DAMAGE TO PRODUCTS RESULTING FROM USE OTHER THAN IN THE NORMAL AUTHORIZED MANNER, OR FROM ACCIDENT, LIQUIDS, OR NEGLECT; (B) TESTING, MAINTENANCE, REPAIR, INSTALLATION, OR MODIFICATION BY PARTIES OTHER THAN MOTOROLA; (C) CUSTOMER’S OR ANY AUTHORIZED USER’S FAILURE TO COMPLY WITH INDUSTRY AND OSHA OR OTHER LEGAL STANDARDS; (D) DAMAGE TO RADIO ANTENNAS, UNLESS CAUSED BY DEFECTS IN MATERIAL OR WORKMANSHIP; (E) EQUIPMENT WITH NO SERIAL NUMBER; (F) BATTERIES OR CONSUMABLES; (G) FREIGHT COSTS FOR SHIPMENT TO REPAIR DEPOTS; (H) COSMETIC DAMAGE THAT DOES NOT AFFECT OPERATION; (I) NORMAL WEAR AND TEAR; (J) ISSUES OR OBSOLESCENCE OF

LICENSED SOFTWARE DUE TO CHANGES IN CUSTOMER OR AUTHORIZED USER REQUIREMENTS, EQUIPMENT, OR SYSTEMS; (K) TRACKING AND LOCATION-BASED SERVICES; OR (L) BETA SERVICES.

8. Indemnification.

8.1.General Indemnity. Motorola will defend, indemnify, and hold Customer harmless from and against any and all damages, losses, liabilities, and expenses (including reasonable fees and expenses of attorneys) arising from any actual third-party claim, demand, action, or proceeding (“Claim”) for personal injury, death, or direct damage to tangible property to the extent caused by Motorola’s negligence, gross negligence or willful misconduct while performing its duties under this Agreement, except to the extent the claim arises from Customer’s negligence or willful misconduct. Motorola’s duties under this Section 8.1 – General Indemnity are conditioned upon: (a) Customer promptly notifying Motorola in writing of the Claim; (b) Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise to the extent allowed by applicable law; and (c) Customer cooperating with Motorola and, if requested by Motorola, providing reasonable assistance in the defense of the Claim.

8.2.Intellectual Property Infringement. Motorola will defend Customer against any third-party claim alleging that a Motorola-developed or manufactured Product (the “Infringing Product”) directly infringes a United States patent or copyright (“Infringement Claim”), and Motorola will pay all damages finally awarded against Customer by a court of competent jurisdiction for an Infringement Claim, or agreed to in writing by Motorola

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in settlement of an Infringement Claim. Motorola’s duties under this Section 8.2 – Intellectual Property Infringement are conditioned upon: (a) Customer promptly notifying Motorola in writing of the Infringement Claim; (b) Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise; and (c) Customer cooperating with Motorola and, if requested by Motorola, providing reasonable assistance in the defense of the Infringement Claim.

8.2.1.If an Infringement Claim occurs, or in Motorola’s opinion is likely to occur, Motorola may at its option and expense: (a) procure for Customer the right to continue using the Infringing Product; (b) replace or modify the Infringing Product so that it becomes non-infringing; or (c) grant Customer (i) a prorated refund of any amounts pre-paid for the Infringing Product (if the Infringing Product is Licensed Software) or (ii) a credit for the Infringing Product, less a reasonable charge for depreciation (if the Infringing Product is Equipment, including Equipment with embedded Licensed Software).

8.2.2.In addition to the other damages disclaimed under this Agreement, Motorola will have no duty to defend or indemnify Customer for any Infringement Claim that arises from or is based upon: (a) Customer Data, Customer-Provided Equipment, Non-Motorola Materials, or third-party equipment, hardware, software, data, or other third-party materials; (b) the combination of the Product with any products or materials not provided by Motorola; (c) a Product designed, modified, or manufactured in accordance with Customer’s designs, specifications, guidelines or instructions; (d) a modification of the Product by a party other than Motorola; (e) use of the Product in a manner for which the Product was not designed or that is inconsistent with the terms of this Agreement; or (f) the failure by Customer to use or install an update to the Product that is intended to correct the claimed infringement. In no event will Motorola’s liability resulting from an Infringement Claim extend in any way to any payments due on a royalty basis, other than a reasonable royalty based upon revenue derived by Motorola from Customer from sales or license of the Infringing Product.

8.2.3.This Section 8.2 – Intellectual Property Infringement provides Customer’s sole and exclusive remedies and Motorola’s entire liability in the event of an Infringement Claim.

8.3.Customer Indemnity. To the extent allowed by applicable law, Customer will defend, indemnify, and hold Motorola and its subcontractors, subsidiaries and other affiliates harmless from and against any and all damages, losses, liabilities, and expenses (including reasonable fees and expenses of attorneys) arising from any actual or threatened third-party claim, demand, action, or proceeding arising from or related to (a) Customer-Provided Equipment, Customer Data, or Non-Motorola Materials, including any claim, demand, action, or proceeding alleging that any such equipment, data, or materials (or the integration or use thereof with the Products) infringes or misappropriates a third-party intellectual property or other right, violates applicable law, or breaches the Agreement; (b) Customer-Provided Equipment’s failure to meet the minimum requirements set forth in the applicable Documentation or match the applicable specifications provided to Motorola by Customer in connection with the Products; (c) Customer’s (or its service providers, agents, employees, or Authorized User’s) negligence or willful misconduct; and (d) Customer’s or its Authorized User’s breach of this Agreement. This indemnity will not apply to the extent any such claim is caused by Motorola’s use of Customer-Provided Equipment, Customer Data, or Non-Motorola Materials in violation of the Agreement. Motorola will give Customer prompt, written notice of any claim subject to the foregoing indemnity. Motorola will, at its own expense, cooperate with Customer in its defense or settlement of the claim.

9. Limitation of Liability.

9.1.EXCEPT FOR PERSONAL INJURY, DEATH, OR CLAIMS ARISING FROM GROSS NEGLIGENCE OR

WILLFUL MISCONDUCT, THE TOTAL AGGREGATE LIABILITY OF MOTOROLA, ITS AFFILIATES, AND

ITS AND THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, SUBCONTRACTORS, AGENTS, SUCCESSORS, AND ASSIGNS (COLLECTIVELY, THE “MOTOROLA PARTIES”), WHETHER

BASED ON A CLAIM IN CONTRACT OR IN TORT, LAW OR EQUITY, RELATING TO OR ARISING OUT

OF THE AGREEMENT WILL NOT EXCEED THE TOTAL FEES PAID UNDER THIS AGREEMENT IN THE 12 MONTHS PRECEDING THE INCIDENT GIVING RISE TO THE CLAIM. WITH RESPECT TO ANY RECURRING SERVICES, THE MOTOROLA PARTIES’ TOTAL AGGREGATE LIABILITY FOR ALL

CLAIMS RELATED TO SUCH RECURRING SERVICES WILL NOT EXCEED THE TOTAL FEES PAID

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FOR THE APPLICABLE PRODUCT DURING THE CONSECUTIVE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT FROM WHICH THE FIRST CLAIM AROSE. EXCEPT FOR

PERSONAL INJURY OR DEATH, THE MOTOROLA PARTIES WILL NOT BE LIABLE IN CONNECTION WITH THIS AGREEMENT (WHETHER UNDER MOTOROLA’S INDEMNITY OBLIGATIONS, A CAUSE

OF ACTION FOR BREACH OF CONTRACT, UNDER TORT THEORY, OR OTHERWISE) FOR ANY

INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES OR

DAMAGES FOR LOST PROFITS OR REVENUES, EVEN IF MOTOROLA HAS BEEN ADVISED BY

CUSTOMER OR ANY THIRD PARTY OF THE POSSIBILITY OF SUCH DAMAGES OR LOSSES AND WHETHER OR NOT SUCH DAMAGES OR LOSSES ARE FORESEEABLE.

9.2.EXCLUSIONS FROM LIABILITY. NOTWITHSTANDING ANY OTHER PROVISION OF THIS

AGREEMENT, MOTOROLA WILL HAVE NO LIABILITY FOR DAMAGES ARISING OUT OF (A)

CUSTOMER DATA, INCLUDING ITS TRANSMISSION TO MOTOROLA, OR ANY OTHER DATA AVAILABLE THROUGH THE PRODUCTS; (B) CUSTOMER-PROVIDED EQUIPMENT OR SITES; NON- MOTOROLA MATERIALS; THIRD-PARTY EQUIPMENT, HARDWARE, SOFTWARE, DATA, OR CONTENT; OR UNKNOWN OR UNAUTHORIZED COMBINATION OF PRODUCTS AND SERVICES; (C) LOSS OF DATA, HACKING, RANSOMWARE, THIRD-PARTY ATTACKS OR DEMANDS; (D) MODIFICATION OF PRODUCTS NOT AUTHORIZED BY MOTOROLA; (E) RECOMMENDATIONS PROVIDED IN CONNECTION WITH THE PRODUCTS PROVIDED UNDER THIS AGREEMENT; (F) DATA RECOVERY SERVICES OR DATABASE MODIFICATIONS; OR (G) CUSTOMER’S OR ANY AUTHORIZED USER’S BREACH OF THIS AGREEMENT OR MISUSE OF THE PRODUCTS.

IN ADDITION TO THE FOREGOING EXCLUSIONS FROM DAMAGES, AND NOTWITHSTANDING ANY

PROVISION OF THE AGREEMENT TO THE CONTRARY, MOTOROLA WILL HAVE NO LIABILITY FOR (A) INTERRUPTION OR FAILURE OF CONNECTIVITY, VULNERABILITIES, OR SECURITY EVENTS; (B) DISRUPTION OF OR DAMAGE TO CUSTOMER’S OR THIRD PARTIES’ SYSTEMS, EQUIPMENT, OR

DATA, INCLUDING DENIAL OF ACCESS TO USERS, OR SHUTDOWN OF SYSTEMS CAUSED BY INTRUSION DETECTION SOFTWARE OR HARDWARE; (C) AVAILABILITY OR ACCURACY OF ANY

DATA AVAILABLE THROUGH SOFTWARE-AS-A-SERVICE, OR INTERPRETATION, USE, OR MISUSE THEREOF; (D) TRACKING AND LOCATION-BASED SERVICES; OR (E) BETA SERVICES.

9.3.Statute of Limitations. Customer may not bring any claims against a Motorola Party in connection with this Agreement or the Products and Services more than one (1) year after the date of accrual of the cause of action.

10. Confidentiality.

10.1.Confidential Information. Customer and Motorola agree that, subject to any applicable freedom of information or public records legislation, Motorola’s Confidentiality Terms apply to information shared between the Parties.

11. Proprietary Rights; Data; Feedback.

11.1.Motorola Materials. Customer acknowledges that Motorola may use or provide Customer with access to “Motorola Materials”. Except when Motorola has expressly transferred title or other interest to Customer in writing, the Motorola Materials are the property of Motorola or its licensors, and Motorola or its licensors retain all right, title and interest in and to the Motorola Materials (including, all rights in patents, copyrights, trademarks, trade names, trade secrets, know-how, other intellectual property and proprietary rights, and all associated goodwill and moral rights).

This Agreement does not grant to Customer any shared development rights in or to any Motorola Materials or other intellectual property, and Customer agrees to execute any documents and take any other actions reasonably requested by Motorola to effectuate the foregoing. Motorola and its licensors reserve all rights not expressly granted to Customer, and no rights, other than those expressly granted herein, are granted to Customer by implication, estoppel or otherwise. Customer will not modify, disassemble, reverse engineer, derive source code or create derivative works from, merge with other software, distribute,

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sublicense, sell, or export the Products and Services or other Motorola Materials, or permit any third party to do so.

11.2.Ownership of Customer Data. Customer retains all right, title and interest, including intellectual property rights, if any, in and to Customer Data. Motorola acquires no rights to Customer Data except those rights granted under this Agreement including the right to Process (as defined in the DPA) and use the Customer Data as set forth in the DPA.

11.3.Feedback. Any Feedback provided by Customer is entirely voluntary, and will not create any confidentiality obligation for Motorola, even if designated as confidential by Customer. Motorola may use, reproduce, license, and otherwise distribute and exploit the Feedback without any obligation or payment to Customer or Authorized Users and Customer represents and warrants that it has obtained all necessary rights and consents to grant Motorola the foregoing rights.

11.4.Improvements; Products and Services. The Parties agree that, notwithstanding any provision of this Agreement to the contrary, all fixes, modifications and improvements to the Services or Products conceived of or made by or on behalf of Motorola that are based either in whole or in part on the Feedback, Customer Data, or Service Use Data (or otherwise) are the exclusive property of Motorola and all right, title and interest in and to such fixes, modifications or improvements will vest solely in Motorola.

Customer agrees to execute any written documents necessary to assign any intellectual property or other rights it may have in such fixes, modifications or improvements to Motorola.

12. Acceptance

12.1.Communications System Acceptance. Unless further defined in the applicable Proposal or Statement of Work, System Acceptance for a Communications System occurs upon successful completion of Acceptance Tests as detailed in the Acceptance Test Plan. Motorola will provide ten days' notice before testing begins, and upon successful completion, both parties will sign an acceptance certificate. If the plan includes tests for subsystems or phases, acceptance occurs upon successful completion of those tests and separate certificates will be issued. If Customer believes the system has failed, they must provide a detailed written notice within thirty days; otherwise, System Acceptance is deemed to have occurred.

Minor, non-material issues will not delay acceptance but will be addressed per a mutually agreed schedule. Customer use of the system before System Acceptance requires Motorola's written authorization and transfers responsibility for system operation to the Customer. Software System Completion is defined by Customer's Beneficial Use of each Product within the system, with “Beneficial Use” defined to occur thirty days after functional demonstration if not otherwise defined in the Proposal.

13. Force Majeure; Delays Caused by Customer.

13.1.Force Majeure. Except for Customer’s payment obligations hereunder, neither Party will be responsible for nonperformance or delayed performance due to events outside of its reasonable control. If performance will be significantly delayed, the affected Party will provide notice to the other Party, and the Parties will agree (in writing) upon a reasonable extension to any applicable performance schedule.

13.2.Delays Caused by Customer. Motorola’s performance of the Products will be excused for delays caused by Customer or its Authorized Users or subcontractors, or by failure of any assumptions set forth in this Agreement (including in any Addendum or Proposal). In the event of a delay under this Section 13.2 – Delays Caused by Customer, (a) Customer will continue to pay the Fees as required hereunder, (b) the Parties will agree (in writing) upon a reasonable extension to any applicable performance schedule, and (c) Customer will compensate Motorola for its out-of-pocket costs incurred due to the delay (including those incurred by Motorola’s affiliates, vendors, and subcontractors).

14. Disputes. The Parties will use the following procedure to resolve any disputes relating to or arising out of this Agreement (each, a “Dispute”):

14.1.Governing Law. All matters relating to or arising out of the Agreement are governed by the laws of the State of California. The terms of the U.N. Convention on Contracts for the International Sale of Goods and the Uniform Computer Information Transactions Act will not apply.

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14.2.Negotiation; Mediation. The Parties will attempt to timely resolve the Dispute promptly through good faith negotiations. Either Party may initiate dispute resolution procedures by sending a notice of Dispute (“Notice of Dispute”) to the other Party. The Parties will choose an independent mediator within thirty (30) days of such Notice of Mediation. Neither Party may unreasonably withhold consent to the selection of a mediator, but if the Parties are unable to agree upon a mediator, either Party may request that the American Arbitration Association nominate a mediator. Each Party will bear its own costs of mediation, but the Parties will share the cost of the mediator equally. Unless otherwise agreed in writing, all in person meetings under this Section 14.2 – Negotiation; Mediation will take place in Riverside County, California, and all communication relating to the Dispute resolution will be maintained in strict confidence by the Parties. Notwithstanding the foregoing, any Dispute arising from or relating to Motorola’s intellectual property rights must be decided by a court of competent jurisdiction, in accordance with Section 14.3 – Litigation, Venue, Jurisdiction below.

14.3.Litigation, Venue, Jurisdiction. If the Dispute has not been resolved by mediation within sixty (60) days from the Notice of Mediation, either Party may submit the Dispute exclusively to a court in Riverside County, California. Each Party expressly consents to the exclusive jurisdiction of such courts for resolution of any Dispute and to enforce the outcome of any mediation.

15. General.

15.1.Compliance with Laws. Each Party will comply with applicable laws in connection with the performance of its obligations under this Agreement, including that Customer will ensure its and its Authorized Users’ use of the Products complies with law (including privacy laws), and Customer will obtain any FCC, FAA, and other licenses or authorizations (including licenses or authorizations required by foreign regulatory bodies) required for its and its Authorized Users’ use of the Products. Motorola may, at its discretion, cease providing or otherwise modify Products (or any terms related thereto in an Addendum or Proposal), in order to comply with any changes in applicable law.

15.2.Audit; Monitoring. Upon reasonable advance written notice of at least 30 days, during normal business hours, and no more than once per year (unless there is reasonable suspicion of non-compliance), Motorola may audit Customer's use of the Products, including total user licenses, in a manner that minimizes disruption to Customer's operations. Any access to Customer Data or Service Use Data shall be subject to Customer's security and confidentiality requirements. Customer will provide notice of such monitoring to its Authorized Users and obtain any required consents, including individual end users, and will cooperate with Motorola in any monitoring or audit. Customer will maintain during the Term, and for two (2) years thereafter, accurate records relating to any licenses granted under this Agreement to verify compliance with this Agreement. Motorola or a third party (“Auditor”) may inspect Customer’s and, as applicable, Authorized Users’ premises, books, and records. Motorola will pay expenses and costs of the Auditor, unless Customer is found to be in violation of the terms of the Agreement, in which case Customer will be responsible for such expenses and costs. In the event Motorola determines that Customer’s usage of the Licensed Software or SaaS Product exceeded the number of licenses purchased by Customer at a given time, Motorola may invoice Customer for the additional licenses used by Customer, pro-rated for each additional license from the date such license was activated, and Customer will pay such invoice in accordance with the payment terms in the Agreement.

15.3.Assignment and Subcontracting. Neither Party may assign or otherwise transfer this Agreement without the prior written approval of the other Party. Motorola may assign or otherwise transfer this Agreement or any of its rights or obligations under this Agreement without consent (a) for financing purposes, (b) in connection with a merger, acquisition or sale of all or substantially all of its assets, (c) as part of a corporate reorganization, or (d) to a subsidiary corporation. Subject to the foregoing, this Agreement will be binding upon the Parties and their respective successors and assigns. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement.

15.4.Waiver. A delay or omission by either Party to exercise any right under this Agreement will not be construed to be a waiver of such right. A waiver by either Party of any of the obligations to be performed by the other, or any breach thereof, will not be construed to be a waiver of any succeeding breach or of any other obligation. All waivers must be in writing and signed by the Party waiving its rights.

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15.5.Severability. If any provision of the Agreement is found by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable, such provision will be deemed to be modified to reflect as nearly as possible the original intentions of the Parties in accordance with applicable law. The remaining provisions of this Agreement will not be affected, and each such provision will be valid and enforceable to the full extent permitted by applicable law.

15.6.Independent Contractors. Each Party will perform its duties under this Agreement as an independent contractor. The Parties and their personnel will not be considered to be employees or agents of the other Party. Nothing in this Agreement will be interpreted as granting either Party the right or authority to make commitments of any kind for the other. This Agreement will not constitute, create, or be interpreted as a joint venture, partnership, or formal business organization of any kind.

15.7.Third-Party Beneficiaries. The Agreement is entered into solely between, and may be enforced only by, the Parties. Each Party intends that the Agreement will not benefit, or create any right or cause of action in or on behalf of, any entity other than the Parties. Notwithstanding the foregoing, a licensor or supplier of third- party software included in the software Products will be a direct and intended third-party beneficiary of this Agreement.

15.8.Interpretation. The section headings in this Agreement are included only for convenience The words “including” and “include” will be deemed to be followed by the phrase “without limitation”. This Agreement will be fairly interpreted in accordance with its terms and conditions and not for or against either Party.

15.9.Notices. Notices required under this Agreement to be given by one Party to the other must be in writing and either personally delivered or sent to the address provided by the other Party by certified mail, return receipt requested and postage prepaid (or by a recognized courier service, such as FedEx, UPS, or DHL), and will be effective upon receipt.

15.10.Cumulative Remedies. Except as specifically stated in this Agreement, all remedies provided for in this Agreement will be cumulative and in addition to, and not in lieu of, any other remedies available to either Party at law, in equity, by contract, or otherwise. Except as specifically stated in this Agreement, the election by a Party of any remedy provided for in this Agreement or otherwise available to such Party will not preclude such Party from pursuing any other remedies available to such Party at law, in equity, by contract, or otherwise.

15.11.Survival. The following provisions will survive the expiration or termination of this Agreement for any reason: Section 3.5 – Customer Obligations; Section 4.6 – Effect of Termination or Expiration; Section 5 – Payment and Invoicing; Section 7.9 – Warranty Disclaimer; Section 7.10 - Additional Warranty Exclusions; Section 8.3 – Customer Indemnity; Section 9 – Limitation of Liability; Section 10 – Confidentiality; Section 11 – Proprietary Rights; Data; Feedback; Section 13 – Force Majeure; Delays Caused by Customer; Section 14 – Disputes; and Section 15 – General.

15.12.Entire Agreement. This Agreement, including all Addenda, and Proposals, constitutes the entire agreement of the Parties regarding the subject matter hereto, and supersedes all previous agreements, proposals, and understandings, whether written or oral, relating to this subject matter. This Agreement may be executed in multiple counterparts, and will have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a signature, will be treated, and will have the same effect as an original signature, and will have the same effect, as an original signed copy of this document. This Agreement may be amended or modified only by a written instrument signed by authorized representatives of both Parties. The preprinted terms and conditions found on any Customer purchase order, acknowledgment, or other form will not be considered an amendment or modification or part of this Agreement, even if a representative of each Party signs such document.

16. Compliance with Applicable Laws; Permits and Licenses (a)Motorola shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this MCA. Motorola

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shall be liable for all violations of such laws and regulations in connection with this MCA. Motorola shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations.

Motorola represents and warrants that Motorola has obtained or shall promptly obtain all necessary licenses to provide the Goods and/or Services set forth in this MCA and that such licenses are in good standing. Motorola further represents and warrants that the Services provided herein shall conform to all ordinances, policies and practices of the Customer. Neither Customer, nor any elected or appointed boards, officers, officials, employees or agents of Customer, shall be liable, at law or in equity, as a result of any failure of Motorola to comply with this section.
(b)Motorola must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB). Vendor shall specifically be aware of the CARB limits and requirements’ application to “portable equipment,” which definition is considered by CARB to include any item of equipment with a fuel-powered engine.

Motorola shall indemnify Customer against any fines or penalties imposed by CARB or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Motorola, its subcontractors, or others for whom Motorola is responsible under its indemnity obligations provided for in this MCA.
(c)To the extent applicable, Motorola’s Services must account for, and fully comply with, all local, state and federal laws, rules and regulations that may impact water quality compliance, including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000- 14950); laws, rules and regulations of the Environmental Protection Agency, the State Water Resources Control Board and the Santa Ana Regional Water Quality Control Board; the Customer’s ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the State.
i.Failure to comply with the laws, regulations and policies described in this Section is a violation of law that may subject Motorola or Customer to penalties, fines, or additional regulatory requirements. Motorola shall defend, indemnify and hold the Customer, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this MCA, from and against any and all fines, penalties, claims or other regulatory requirements imposed as a result of Motorola’s non-compliance with the laws, regulations and policies described in this section, unless such non-compliance is solely caused by Customer's willful misconduct, its officials, officers, agents, employees or authorized volunteers.
ii.In addition to any other standard of care requirements set forth in this MCA, Motorola warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them without impacting water quality in violation of the laws, regulations and policies described in this section. Motorola further warrants that it, its employees and subcontractors will receive adequate training, as determined by Customer, regarding the requirements of the laws, regulations and policies described in this section as they may relate to the Services provided under this MCA. Upon request, Customer will provide Motorola with a list of training programs that meet the requirements of this paragraph.

17. Prevailing Wage Laws
(a)Motorola is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other

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Motorola Solutions, Inc
US MCA v2.1.1 8.8.2025 18
requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is one thousand dollars ($1,000) or more, Motorola agrees to fully comply with such Prevailing Wage Laws. Customer shall provide Motorola with a copy of the prevailing rates of per diem wages in effect at the commencement of this MCA.

Motorola shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Motorola’s principal place of business and at the project site. Motorola shall defend, indemnify and hold the Customer, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is the intent of the Parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this MCA, and Motorola shall therefore comply with such Labor Code sections to the fullest extent required by law.
(b)If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, Motorola and all subcontractors must be registered with the Department of Industrial Relations (“DIR”). Motorola shall maintain registration for the duration of this MCA and require the same of any subcontractor.

This MCA may also be subject to compliance monitoring and enforcement by the DIR. It shall be Motorola’s sole responsibility to comply with all applicable registration and labor compliance requirements.
(c)To the extent that the aforementioned provisions of the California Labor Code and/or the California Code of Regulations may apply under this MCA Motorola may utilize subcontractors specifically meeting those requirements.

18. Nondiscrimination
Motorola and subcontractors shall not unlawfully discriminate, harass or allow harassment against any person because of sex, sexual orientation, race, color, religious creed, marital status, denial of family and medical care leave, ancestry, national origin, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation in connection with or related to the performance of this MCA. Motorola and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, § 12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code of Regs, tit. 2, § 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, § 12990 (a)-(f), are incorporated into this MCA by reference and made a part hereof as set for in full (Cal. Code of Regs, tit. 2, § 7285.0, et seq.). Motorola shall include the non-discrimination and compliance provisions of this section in all subcontracts to perform work under this MCA.

19. Insurance
Motorola agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Exhibit “D” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to reasonable approval by Customer as to form and content. Motorola agrees to provide Customer with copies of required certificates of insurance upon request. (A)INSURANCE REQUIREMENTS. Motorola shall provide and maintain insurance, acceptable to the Customer, in full force and effect throughout the Term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Motorola, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Motorola shall provide the following scope and limits of insurance:

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Motorola Solutions, Inc
US MCA v2.1.1 8.8.2025 19
i.SCOPE OF INSURANCE. Motorola shall maintain the following types and limits of insurance.
ii.Limits of Insurance.

General Liability Insurance. Motorola shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount of $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile Liability Insurance. Motorola shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Motorola arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount of $1,000,000 combined single limit for each accident.

Professional Liability (errors & omissions) Insurance. Motorola shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the amount of $2,000,000 per claim and in the annual aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Motorola agrees to maintain continuous coverage through a period of three (3) years after completion of the services required by this Agreement.

Workers’ Compensation Insurance. Motorola shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of $1,000,000 per accident, disease, or disease policy limit).

Motorola shall submit to Customer, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Customer, its officers, agents, employees and volunteers. (B)OTHER PROVISIONS. The Commercial General Liability, Automobile Liability and Workers Compensation insurance policies required by this Agreement shall be endorsed to provide a thirty (30) days' prior written notice of cancellation to Customer.
(C)OTHER REQUIREMENTS. Motorola agrees to deposit with Customer, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy Customer that the insurance provisions of this contract have been complied with. The City Attorney may require that Motorola furnish Customer with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf

1.Upon request from the Customer, Motorola shall furnish certificates and endorsements from each subcontractor identical to those Motorola provides.

2.Any deductibles or self-insured retentions are the sole responsibility of Motorola.

3.The procuring of such required policy or policies of insurance shall not be construed to limit Motorola’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

4.The Commercial Liability and Automobile coverage provided by Motorola shall be primary and any insurance or self-insurance procured or maintained by Customer shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Customer before the Customer’s own insurance or self-insurance shall be called upon to protect it as a named insured.

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Motorola Solutions, Inc
US MCA v2.1.1 8.8.2025 20

5.The Commercial General Liability, Automobile Liability and Workers Compensation insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Customer, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Motorola or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Motorola hereby waives its own right of recovery against Customer, and shall require similar written express waivers and insurance clauses from each of its subcontractors.

6.The Commercial General Liability and Automobile Liability policies shall provide or be endorsed to provide that Customer and its officers, officials, employees, and agents, and volunteers shall be included as additional insureds under such policies.

The Parties hereby enter into this MCA as of the Effective Date.

Motorola Solutions, Inc. Customer: _______________________ By: ______________________________ By: ______________________________ Name: ___________________________ Name: ____________________________ Title: ____________________________ Title: _____________________________ Date: ____________________________ Date: _____________________________ ATTEST:

CITY CLERK
By: __________________________________
APPROVED AS TO FORM: CITY ATTORNEY
By: __________________________________

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Oct 28 2025
Department: Community Development
Submitted by: Mark Prestwich, City Manager
Emery Papp, Deputy Director of Community Development;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Awarding Professional Services Agreements to the Three (3) Top-Ranked Firms for On-Call, As-Needed Professional Landscape Architecture Plan Check Services

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Awarding Professional Services Agreements to the Three (3) Top-Ranked Firms for On-Call, As-Needed Professional Landscape Architecture Plan Check Services.

BACKGROUND:

The City of Hemet Community Development Planning Division and the Public Works Engineering Division are responsible for overseeing the plan check review and approval process for on-site, off- site, and public area landscape plans. However, with current staffing levels, the City does not presently have sufficient staff in-house qualified to complete landscape plan checks in a timely manner. To facilitate expeditious review of landscape plans and irrigation systems, it is necessary to outsource this service to qualified professionals.

On-call landscape plan check services are required for a broad range of work in several competency areas that the City encounters across all departments. The Planning Division requires review of landscape plans for conformance with the Hemet Municipal Code and the State of California Model Water Efficient Landscape Ordinance (MWELO) for all on-site landscaping requirements for new construction and modification of existing sites; the Engineering Division has similar requirements for off-site improvements within the City's right-of-way and in public parks; and the Building Division requires plan check services for issuance of plumbing and electrical permits for irrigation systems and timers.

Anticipated budgets for City-initiated landscape architecture plan check services related to Capital Improvement Projects (CIP) are typically projected to the best of the City staff’s ability, with CIP funds

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allocated for the required services within their project budgets. For projects in the entitlement process, City staff have determined that on-call landscape architecture plan check services are needed to expedite review and approval of land development entitlement applications and building permits.

The award of an agreement for on-call, as-needed landscape architecture plan check services does not commit a dollar amount to any firm. The work may be assigned by the City on a rotating basis as deemed necessary and must remain within existing appropriations or as specifically appropriated by the City Council for CIP projects, and within the amount of the most recently adopted Master Fee Schedule for entitlement applications.

ANALYSIS:

A request for qualifications (RFQ) for on-call landscape architecture plan check services was issued on July 31, 2025, via Planet Bids. On August 28, 2025, the portal closed, and the City received eight (8) proposals from the following firms:

1. Albert A. Webb Associates

2. Architerra Design Group

3. Community Works Design Group

4. Interwest Consulting Group

5. NV5

6. RHA Landscape Architects

7. VDLA (Van Dyke Landscape Architects

8. Willdan Engineering

Attachment No. 2 to this staff report includes the eight proposals received, which provide each firm’s qualifications and interest in providing on-call landscape architecture plan check services for the City.

DISCUSSION:

Each submission was independently evaluated by three City staff members based on the published scoring criteria. The three (3) highest-scoring firms were RHA Landscape Architects - Planners, Van Dyke Landscape Architects, and Willdan Engineering. Attachment Nos. 2.6, 2.7, and 2.8 of this staff report include the statements of qualifications for each of the selected firms. Staff recommends awarding a professional services agreement to each of the selected firms for on-call, as-needed landscape architecture plan check services. The proposed agreement term is for three (3) years, with an option to extend for up to two (2) additional years. Attachments No. 3, 4, and 5 contain the proposed agreements with the selected firms.

PREVIOUS COUNCIL ACTION:

There is no previous council action.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

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Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

FISCAL IMPACT:

Community Development, Engineering, and Public Works services are budgeted in each fiscal year’s operating budget and within individual departments and divisions. The up-front cost attributed to on- call landscape architecture plan check services will be paid by the project applicant based on the current adopted master fee schedule. The selected contractors will receive eighty percent (80%) of the plan check fees paid by the Applicant, the remaining twenty percent (20%) shall be retained by the City for administrative costs. No additional funds are being requested.

ALTERNATIVE(S):

1. Do not approve the Agreements for on-call, as-needed Landscape Architecture Plan Check Services.

2. Provide an alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1: Resolution Awarding On-Call Landscape Architecture Plan Check Service Agreements Attachment 2.1: Albert A. Webb Associates - On-Call Landscape Plan Check Services Attachment 2.2: Architerral Design Group- On-Call Landscape Plan Check Services Attachment 2.3: Community Works Design Group (2)
Attachment 2.4: Interwest Consulting Group - On-call Landscape Plan Check Services Attachment 2.5: NV5 - On-Call Landscape Plan Check Services Attachment 2.6: RHA Landscape Architects. On-Call Landscape Plan Checking Services 8.28.25 Attachment 2.7: VDLA - On-Call Landscape Plan Check Services Attachment 2.8: Willdan Engineering - On-Call Landscape Plan Check Services Attachment 3: RHA Landscape- On Call Landscape Plan Check Services - 2026-025 Attachment 4: VDLA - On Call Landscape Plan Check Services - 2026-023 Attachment 5: Willdan Engineering - On Call Landscape Plan Check Services - 2026-024 Attachment 6: RHA Landscape- On Call Landscape Plan Check Services - 2026-025 Attachment 7: VDLA - On Call Landscape Plan Check Services - 2026-023 Attachment 8: Willdan Engineering - On Call Landscape Plan Check Services - 2026-024

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CITY OF HEMET RESOLUTION NO. 2025-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2025-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AWARDING PROFESSIONAL
SERVICES AGREEMENTS TO THE THREE (3) TOP
RANKED FIRMS; RHA LANDSCAPE ARCHITECTS –

PLANNERS, VAN DYKE LANDSCAPE ARCHITECTS AND

WILLDAN ENGINEERING FOR ON-CALL, AS-NEEDED

PROFESSIONAL LANDSCAPE ARCHITECTURE PLAN

CHECK SERVICES
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the City of Hemet Community Development Planning Division and the Public Works Engineering Division are responsible for overseeing the plan check review and approval process for on-site, off-site, and public area landscape plans; and WHEREAS, On-call landscape plan check services are required for a broad range of work in several competency areas that the City encounters across all departments; and
WHEREAS, the City does not presently have staff in-house who are qualified to perform and complete landscape plan checks in a timely manner; and WHEREAS, the review of landscape plans requires conformance with the Hemet Municipal Code and the State of California Model Water Efficient Landscape Ordinance (MWELO) for all on-site and off-site landscaping requirements for new construction; and WHEREAS, the City solicited proposals from firms for on-call, as-needed landscape architecture plan check services and received eight (8) responsive bids; and

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CITY OF HEMET RESOLUTION NO. 2025-XXX 2
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WHEREAS, City Staff recommends awarding professional services agreements to the top three (3) ranked firms.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

SECTION 1.FINDINGS – The above recitals are all true and correct.

SECTION 2. Award on-call, as-needed professional services agreements to the top three (3) ranked firms; RHA Landscape Architects – Planners, Van Dyke Landscape Architects and Willdan Engineering for on-call, as-needed landscape architecture plan check services.

SECTION 3.Authorize the City Manager to execute all documents related to the on-call, as-needed professional services agreements, as approved in final form by the City Attorney.

SECTION 4.This resolution shall take effect upon its adoption.

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CITY OF HEMET RESOLUTION NO. 2025-XXX 3
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PASSED, APPROVED, AND ADOPTED this 28th day of October, 2025. ____________________________
Jackie Peterson, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2025-XXX 4
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 28 th day of October, 2025, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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webbassociates.com
Proposal to Provide

ON-CALL LANDSCAPE

PLAN CHECK SERVICES
August 28, 2025
951.686.1070
3788 McCray Street
Riverside, CA 92506
Prepared for:

City of Hemet

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Table of
Contents
Cover Letter ..............................................................................3 Exceptions ................................................................................................... 4 Section I - Experience ..............................................................5 WEBB Overview ...........................................................................................5 References ...................................................................................................6 Section II - Personnel .............................................................10 Section III - Detailed Approach and Methodology ...............18 Section IV - Fee Schedule ......................................................20 Attachment A - Levine Act Statement ...................................21

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3 CITY OF HEMET

ON-CALL LANDSCAPE PLAN CHECK SERVICES
August 28, 2025
Candace Sunds
Purchasing Department
City of Hemet
445 E. Florida Avenue
Hemet, CA 92543
RE: PROPOSAL FOR ON-CALL LANDSCAPE PLAN CHECK SERVICES
Dear Ms. Sunds,
The City of Hemet’s commitment to revitalizing neighborhoods and enhancing community spaces hinges on development reviews that are not only accurate and thorough, but also efficient enough to keep projects moving forward. By leveraging existing knowledge of Hemet’s infrastructure and its place within the Eastern Municipal Water District’s service area, Albert A. Webb Associates (WEBB) is positioned to provide plan check services that support the City’s vision for well-designed, sustainable landscapes that enhance public safety, fiscal responsibility, and long-term community appeal.

Our team brings three advantages directly aligned with the City’s needs:

Local Expertise for Faster, More Accurate Reviews
Having worked extensively within EMWD’s service area, including Hemet, WEBB understands the City’s infrastructure, development standards, and regional conditions. This familiarity minimizes review cycles and accelerates approvals without compromising quality. WEBB is also currently providing On-Call Traffic Engineering services to the City of Hemet.

Integrated Public Agency Collaboration
WEBB’s multidisciplinary approach combines landscape architecture, civil engineering, planning, and environmental expertise. This ensures landscape plan reviews account for safety, sustainability, and maintenance considerations, reducing rework and supporting cross-departmental coordination.

Cost-Effective, High-Quality Service Delivery
WEBB’s track record in plan check services demonstrates our ability to meet agency timelines and standards while controlling costs. We tailor our review process to protect the City’s budget, reduce costly revisions, and ensure compliance with applicable codes and policies.

We have reviewed the RFP and are prepared to enter into a contract under the terms and conditions of the City of Hemet’s Professional Services Agreement. Our proposal outlines the qualifications, experience, approach, and resources that will enable us to deliver consistent, high-value plan check services to the City.

Thank you for the opportunity to submit this proposal. We look forward to supporting the City’s efforts to improve community infrastructure and maintain the high standards that residents expect.

Sincerely,
Brian Knoll, PE
Chief Operations Officer
[email protected]
951.248.4279
3788 McCray Street, Riverside, CA 92506 | P:951.686.1070 | F:951.788.1256 | www.webbassociates.com

1. COVER LETTER

COVER LETTER
Jeff Hutchins, PLA
Landscape Architecture Manager
[email protected]
951.248.4281

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4 CITY OF HEMET

ON-CALL LANDSCAPE PLAN CHECK SERVICES
Exceptions
WEBB takes no exceptions to the RFP .

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5 CITY OF HEMET

ON-CALL LANDSCAPE PLAN CHECK SERVICES
WEBB Overview
Albert A. Webb Associates (WEBB) has been a trusted
provider of civil engineering services to public sector clients across California since 1945. Our longevity reflects a foundation of financial stability and adaptability through decades of evolving economic landscapes. As a mid-sized consulting firm with offices in Riverside and Murrieta, WEBB is strategically positioned to serve the diverse needs of our clients effectively.

We offer comprehensive in-house professional services,
bringing decades of experience to public and private sector clients throughout Inland Southern California. Our team specializes in addressing the unique challenges faced by cities, water and special districts, counties, regional agencies, and industry partners. From project development and planning to design, entitlement, funding assistance, permitting, construction management, and inspection, our services span the entire project lifecycle.

WEBB’s enduring legacy, financial strength, and dedicated team of experts make us the preferred partner for public sector entities in California. We are committed to delivering excellence, ensuring the success of every project, and fostering lasting professional partnerships.

Corporate Headquarters
190+ 40+
3788 McCray Street
Riverside, CA 92506
951.686.1070
[email protected]
Associates Licensed
Professionals
Engineering & Planning
Excellence Since 1945
WEBB offers the following services:

Construction Management
& Inspection
Environmental Services
Land Development Engineering
Land Development Planning
& Entitlement
Land Survey & Mapping
Landscape Architecture
Traffic & Transportation
Water Resources
Learn more by visiting
webbassociates.com/services

SECTION I - EXPERIENCE
Authorized Representatives
• Matthew Webb, PE, TE, LS - President/CEO
• Scott Webb - Senior Vice President
• Steve Webb - Director of Risk Management
• Brian Knoll, PE - Chief Operations Officer
• Kevin W.M. Ferguson - Chief Development Officer
• Scott Hildebrandt, PE - Chief Strategy Officer
• Todd Smith - Chief Financial Officer
• Bruce Davis, PE - Senior Vice President
• Dilesh Sheth, PE, TE - Senior Vice President
• Stephanie Standerfer - Vice President
• Jason Ardery, PE, TE, LLS, CPESC, QSD - Vice President • Jeff Hart, PE - Deputy Director
• Joseph Caldwell, PE, CPESC, CPSWQ - Practice Area Leader • Emily Webb, J.D. - Senior Land Use and Entitlement Specialist/ Corporate Counsel
• Reed Chilton, PE -- Director, Construction Management and Inspection • Jennifer Gillen PE, QSP , QSD
• Director - Land Development Engineering
• Sandy Chandler AICP - Director, Land Development Planning & Entitlement
• Michael Johnson, LLS - Land Survey Practice Area Leader • Danielle Logsdon, PE - Deputy Director, Land Development Engineering
• Nick Lowe, PE, TE - Deputy Director, Traffic & Transportation • Jaimee Bourgeois, PE, TE - Deputy Director, Traffic & Transportation

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6 CITY OF HEMET

ON-CALL LANDSCAPE PLAN CHECK SERVICES

PLAN CHECK SERVICES
Eastern Municipal Water District
WEBB provides comprehensive plan check services for Eastern Municipal Water District (EMWD), supporting all phases of potable and recycled water infrastructure development—from initial backbone facility planning and conceptual site-specific use exhibits to final construction documentation and field implementation. Our work includes irrigation systems and other water infrastructure critical to urban environments. Our team collaborates closely with civil engineering consultants, EMWD engineering staff, land use agencies, and clients to ensure project requirements are fully captured and maintained consistently across disciplines and user groups throughout the project lifecycle. We ensure all project submittals comply with regulatory requirements and meet EMWD's design, CAD, and data acquisition standards, with a focus on technical accuracy and consistency. Our team has experience reviewing a broad range of project types, including parks, multi- tract residential developments, and industrial/commercial projects. As designers of numerous irrigation and RWIP plans ourselves, we bring valuable technical insight to the review process. In addition, our familiarity with the various agencies operating within EMWD's service area gives us a strong understanding of their specific requirements and expectations. We take a collaborative, solutions-driven approach that keeps projects moving forward while meeting the needs of all stakeholders and regulatory authorities.

Project Highlights
Reference:

Gary Schlenker
Senior Engineering Technician
2270 Trumble Road, Perris, CA
92570
[email protected]
951.928.3777 Ext. 4468
John Wuerth
Water Resources Planning Manager
2270 Trumble Road
Perris, CA 92570
951. 928.3777 Ext. 4334
[email protected]
Duration:
2022 - Present
WEBB Contract:
$194,000
Project Team:

Guillermo Gonzalez, PLA
Daniel Gonzalez, PLA
The City will benefit from the WEBB Team’s approach to client service. Our reputation for superior quality work, integrity, and long-standing client relationships is a direct result of our industry proven capabilities and experience.

We encourage the City to speak with your staff who have worked with our firm and call our references to truly understand the commitment we make to each of our clients and their projects.

References