Hermosa Beach City Council
November 12, 2024

CITY OF HERMOSA BEACH

CITY COUNCIL
Regular Meeting Agenda

Tuesday, November 12, 2024
5:00 PM
Council Chambers
1315 Valley Drive
Hermosa Beach, CA 90254

CITY COUNCIL
Dean Francois, Mayor
Rob Saemann, Mayor Pro Tem
Mike Detoy, Councilmember
Ray Jackson, Councilmember
Justin Massey, Councilmember
Karen Nowicki, City Treasurer

APPOINTED OFFICIALS
Suja Lowenthal, City Manager
Patrick Donegan, City Attorney

EXECUTIVE TEAM
Brandon Walker, Administrative Services Director
Myra Maravilla, City Clerk
Lisa Nichols, Community Resources Director
Angela Crespi, Deputy City Manager
Paul LeBaron, Police Chief
Joe SanClemente, Public Works Director
AMERICANS WITH DISABILITIES ACT OF 1990
To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) are available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0204 or at [email protected] at least 48 hours before the meeting.

PARTICIPATION AND VIEWING OPTIONS
Hermosa Beach City Council meetings are open to the public and are being held in person in the City Hall Council Chambers located at 1315 Valley Drive, Hermosa Beach, CA 90254. Public comment is only guaranteed to be taken in person at City Hall during the meeting or prior to the meeting by submitting an eComment for an item on the agenda. As a courtesy only, the public may view and participate on action items listed on the agenda via the following:

Zoom: https://us02web.zoom.us/j/89968207828?
pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT092
•
• Phone: Toll Free: (833) 548 0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 • Comment: Submit an eComment no later than three (3) hours before the meeting start time.

Supplemental Email: Supplemental emails are available for agenda items only and must be sent to [email protected]. Supplemental emails should indicate the agenda item and meeting date in the subject line and must be received no later than three (3) hours before the meeting start time. Emails received after the deadline but before the meeting ends will be posted to the agenda the next business day.
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Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time.

Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for whatever reason. Please attend in person or by submitting an eComment to ensure your public participation.

Similarly, as a courtesy, the City will also plan to broadcast the meeting via the following listed mediums. However, these are done as a courtesy only and not guaranteed to be technically feasible.

Thus, in order to guarantee live time viewing and/or public participation, members of the public shall attend in Council Chambers.
• Cable TV: Spectrum Channel 8 and Frontier Channel 31 in Hermosa Beach • YouTube: https://www.youtube.com/c/CityofHermosaBeach90254 • Live Stream: www.hermosabeach.gov/agenda
If you experience technical difficulties while viewing a meeting on any of our digital platforms, please try another viewing option. View City Council staff reports and attachments at www.hermosabeach.gov/agenda.

Pages

1. CLOSED SESSION—CALL TO ORDER 5:00 PM

2. ROLL CALL

3. PUBLIC COMMENT ON THE CLOSED SESSION AGENDA
This Public Comment period is limited to Closed Session agenda items only.

Public Comment is limited to three (3) minutes per speaker.

4. RECESS TO CLOSED SESSION

4.a Closed Session Minutes
Approval of minutes of Closed Session held on October 22, 2024.

4.b Conference with Legal Counsel: Workers Comp Litigation Existing Litigation—Government Code Section 54956.9(d)(1)—(2) Cases The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation.

Name of Case: Robert Higgins vs City of Hermosa Beach, administered by Adminsure
WCAB Case Number(s): ADJ11093995, ADJ15309858, ADJ Unassigned AdminSure Claim Number(s): 17-1323861, 21-157252, 17-132278 DOI: 9/18/07 – 9/18/17, 07/04/2021, 07/04/2017
Name of Case: Jonathan Sibbald v. City of Hermosa Beach WCAB Case Number: ADJ17934866
CLAIM Number: 23-172878
DOI: 06/30/23

4.c Conference with Labor Negotiator
Government Code Section 54957.6
City Negotiator(s): Mayor Dean Francois and City Attorney Patrick Donegan
Unrepresented Employee: City Manager

5. OPEN SESSION—CALL TO ORDER 6:00 PM

6. PLEDGE OF ALLEGIANCE

7. ROLL CALL

8. CLOSED SESSION REPORT

9. ANNOUNCEMENTS—UPCOMING CITY EVENTS

10. APPROVAL OF AGENDA
This is the time for the City Council to discuss any changes to the order of agenda items.

Recommended Action:

To approve the order of the agenda.

11. PROCLAMATIONS / PRESENTATIONS

11.a RECOGNIZING SHARON STINE ON HER RETIREMENT AND

SERVICE TO THE CITY

12. CITY MANAGER REPORTS

12.a PUBLIC WORKS DIRECTOR UPDATE

12.b POLICE CHIEF UPDATE

13. PUBLIC COMMENT
This is the time for members of the public to address the City Council on any items within the Council's jurisdiction and on items where public comment will not be taken (City Manager Reports, City Councilmember Comments, Consent Calendar items not pulled for separate consideration, and Future Agenda Items).

The public is invited to attend and provide public comment. Public comments are limited to two minutes per speaker and shall only be taken from those present in City Council Chambers. No remote public comment will be taken during this time unless required by the Brown Act. A total of thirty minutes will be allocated to this initial public participation item. This time allotment may be modified due to time constraints at the discretion of the Mayor or City Council.

Another period is also reserved for general comment later in the meeting for those who could not be heard at this time.

No action will be taken on matters raised during public comment, except that the Council may take action to schedule issues raised during public comment for a future agenda. Speakers with comments regarding City management or departmental operations are encouraged to submit those comments directly to the City Manager. Members of the audience will have a future opportunity to speak on items pulled from the Consent Calendar for separate discussion, Public Hearings, and Municipal Matters when those items are heard.

14. CITY COUNCILMEMBER COMMENTS

14.a UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND

STANDING COMMITTEE DELEGATES/ALTERNATES

15. CONSENT CALENDAR
The following matters will be acted upon collectively with a single motion and vote to approve with the majority consent of the City Council. Councilmembers may orally register a negative vote on any Consent Calendar item without pulling the item for separate consideration before the vote on the Consent Calendar. There will be no separate discussion of these items unless a Councilmember removes an item from the Consent Calendar, either under Approval of the Agenda or under this item before the vote on the Consent Calendar. Items removed for separate discussion will be provided a separate public comment period.

Recommended Action:

To approve the consent calendar.

15.a WAIVE READING IN FULL OF ALL ORDINANCES AND

RESOLUTIONS ON THE AGENDA
Recommendation:

Staff recommends City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

15.b CITY COUNCIL MEETING MINUTES - 24-CCO-076 12
(City Clerk Myra Maravilla)
Recommended Action:

Staff recommends City Council approve the minutes for the October 22, 2024, Regular Meeting.

15.c APPROVAL OF THE FIRST AMENDMENT TO AGREEMENT WITH

PEGASUS STUDIOS FOR PROVIDING VIDEO BROADCASTING
SERVICES - 24-CCO-072
23 (City Clerk Myra Maravilla)
Recommended Action:

Staff recommends City Council:

Approve the proposed first amendment to an agreement with Pegasus Studios for video broadcasting services to align the agreement with the fiscal year, extend the expiration term to June 30, 2028, increase the annual not-to-exceed amount to $73,900 beginning July 1, 2025, and authorize the City
Manager to extend the agreement up to two additional years (Attachment 1); and

1. Authorize the City Manager to execute and the City Clerk to attest the proposed first amendment subject to approval by the City Attorney.

2. 15.d LIST OF REGULAR AND ONGOING CITY BOARD AND COMMISSION APPOINTIVE TERMS THAT WILL EXPIRE DURING THE 2025
CALENDAR YEAR - 24-CCO-071
62 (City Clerk Myra Maravilla)
Recommended Action:

Staff recommends City Council receive and file the 2025 Local Appointments List (Attachment 1), prepared for posting pursuant to State law, of all regular and ongoing Hermosa Beach board, commission, and committee appointive terms, which will expire during the 2025 calendar year.

15.e APPOINTMENT OF A REPRESENTATIVE TO THE LOS ANGELES

COUNTY WEST VECTOR AND VECTOR-BORNE DISEASE
CONTROL DISTRICT BOARD - 24-CCO-069
66 (City Clerk Myra Maravilla)
Recommended Action:

Staff recommends City Council:

1. Review the application of Jim Fasola (Attachment 1); and

2. Consider appointing Jim Fasola as the Hermosa Beach

representative to the Los Angeles County West Vector-Borne Disease Control District Board for a two-year term ending December 31, 2026.

15.f CHECK REGISTERS - 24-AS-045 74
(Administrative Services Director Brandon Walker)
Recommended Action:

Staff recommends City Council ratify the check registers from October 16, 2024, October 23, 2024, October 29, 2024, and October 30, 2024.

The Administrative Services Director hereby certifies to the accuracy of the attached demands.

15.g RESOLUTION AUTHORIZING OFFICERS TO ORDER DEPOSIT AND

WITHDRAWAL OF MONIES IN THE LOCAL AGENCY INVESTMENT
FUND (LAIF) - 24-AS-042
107
(Administrative Services Director Brandon Walker)
Recommended Action:

Staff recommends City Council adopt a resolution (Attachment 1) authorizing the City Manager, Administrative Services Director, and Finance Manager to order deposit and withdrawal of monies in the Local Agency Investment Fund (LAIF).

15.h APPROVAL OF A RESOLUTION AUTHORIZING EXAMINATION OF SALES AND USE TAX RECORDS - 24-AS-040
111
(Administrative Services Director Brandon Walker)
Recommended Action:

Staff recommends City Council adopt a resolution of the City Council of the City of Hermosa Beach, California authorizing examination of sales and use tax records (Attachment 1).

15.i INTRODUCE AN ORDINANCE REPEALING H.B.M.C. SECTION

3.08.020., ADOPT A RESOLUTION SETTING THE SETTLEMENT

AUTHORITY OF THE CITY MANAGER FOR GENERAL LIABILITY

AND WORKERS COMPENSATION CLAIMS, AND ADOPT A
LITIGATION/CLAIMS MANAGEMENT POLICY - 24-AS-047
130
CEQA: Determine the Ordinance is not a project under the California Environmental Quality Act.(Interim Human Resources Manager Cynthia Stafford)
Recommended Action:

Staff recommends City Council:

Introduce by title only and waive first reading of an Ordinance of the City of Hermosa Beach, California, repealing Section

3.08.020 of the Hermosa Beach Municipal Code (Attachment 1); and

1. Adopt a resolution to increase the settlement authority of the City Manager for General Liability and Workers’ Compensation Claims to meet statutory limits set forth in Government Code §935.4 and to adopt a litigation/claims management policy

2.

(Attachment 2).

15.j AN UPDATE FOR THE CITY OF HERMOSA BEACH TO ACHIEVE

GENDER EQUITY THROUGH ITS WORKFORCE, OPERATIONS,
AND SERVICES - 24-AS-024
146
(Interim Human Resources Manager Cynthia Stafford)
Recommended Action:

Staff recommends City Council receive and file an update to Resolution No.19-7218 to achieve gender equity through its workforce, operations and services.

15.k ACTION MINUTES OF THE PARKS, RECREATION, AND

COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF
OCTOBER 1, 2024 - 24-CR-031
155
(Community Resources Director Lisa Nichols)
Recommended Action:

Staff recommends City Council receive and file the action minutes of the Parks, Recreation, and Community Resources Advisory Commission meeting of October 1, 2024.

15.l LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY
REPORT FOR SEPTEMBER 2024 - 24-CMO-051
160
(Emergency Management Coordinator Maurice Wright)
Recommended Action:

Staff recommends City Council receive and file the September 2024 Fire and Ambulance monthly report.

15.m APPROPRIATION OF FUNDS FROM WEST BASIN WATER
DISTRICT WATER BOTTLE FILLING STATION GRANT - 24-CMO-050 175
(Environmental Programs Manager Douglas Krauss)
Recommended Action:

Staff recommends City Council:

Accept $2,000 in grant funds from the West Basin Water
District;

1. 2. Approve estimated revenue of $2,000 in the Grant Fund; and Appropriate $2,000 in the Grant Fund for the purchase of a water bottle filling station.

3. 15.n VEHICLE PURCHASE FOR POLICE DEPARTMENT - 24-PD-006 178 (Public Works Director Joseph SanClemente)
Recommended Action:

Staff recommends City Council authorize the sole-source purchase of one Tesla Model Y to replace a 2014 Ford Fusion Hybrid S in an amount not to exceed $60,000.

15.o APPROVAL OF 2023 STATE HOMELAND SECURITY PROGRAM
GRANT SUBRECIPIENT AGREEMENT - 24-PD-007
182

(Police Chief Paul LeBaron)
Recommended Action:

Staff recommends City Council:

Accept $65,000 in grants funds from the County of Los Angeles for the 2023 State Homeland Security Program Grant;

1. Authorize City Manager to execute and the City Clerk to attest to the Subrecipient Agreement subject to approval by the City Attorney; and

2. Appropriate $65,000 and add estimated revenue of $65,000 in the Grants Fund for the State Homeland Security Program grant.

3. 15.p PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS AND PLANNING COMMISSION TENTATIVE 2025 MEETING
SCHEDULE - 24-CDD-079
368
(Planning Manager Director Alexis Oropeza)
Recommended Action:

Staff recommends City Council receive and file the December 16, 2024 Planning Commission tentative future agenda and the tentative Planning Commission meeting schedule for 2025.

15.q CONSIDERATION TO REMOVE THE UPDATE OF TEMPORARY

MINOR SPECIAL EVENT REGULATIONS FROM THE
COMPREHENSIVE ZONING CODE UPDATE - 24-CDD-071
371
(Planning Manager Alexis Oropeza)
Recommended Action:

Staff recommend City Council direct staff to update the temporary minor special event regulations separate and apart from the comprehensive zoning code update.

16. PUBLIC HEARINGS—TO COMMENCE AT 6:30 P.M

16.a APPROVAL OF NEW 2025 SPECIAL EVENTS AND FIND THE SAME

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
- 24-CR-035
373
(Senior Recreation Supervisor Brian Sousa)
Recommended Action:

Staff recommends City Council hold a public hearing to approve the Parks, Recreation, and Community Resources Advisory Commission’s recommendation to include the following new special events on the 2025 Special Event Calendar:

Winter Challenge on the volleyball courts north of Pier on Friday, February 7 through Saturday, February 8, 2025; and

1. “Maya and the Wave” at the Community Theatre and courtyard on Thursday, May 22, 2025.

2. 16.b CONSIDERATION OF ZONE TEXT AMENDMENT 24-03, VIA 411

REGULAR ORDINANCE AND URGENCY ORDINANCE, AMENDING
CHAPTER 17.21 OF THE HERMOSA BEACH MUNICIPAL CODE

REGARDING ACCESSORY DWELLING UNITS AND JUNIOR
ACCESSORY DWELLING UNITS - 24-CDD-072
CEQA: Determine the action is statutorily exempt from the California Environmental Quality Act under Section 21080.17 of the Public Resources Code.
(Planning Manager Alexis Oropeza)
Recommended Action:

Staff recommends City Council:

Conduct a public hearing to consider amendments to Hermosa Beach Municipal Code, Title 17, pertaining to Accessory Dwelling Units and Junior Accessory Dwelling Units;

1. Determine whether the project is categorically exempt from the California Environmental Quality Act;

2. Introduce, on first reading, the proposed ordinance approving zone text amendment 24-03 (Attachment 1); and

3. Adopt via urgency ordinance the proposed ordinance approved the proposed zone text amendments (Attachment 2).

4. 16.c RESOLUTION APPROVING THE USE OF FISCAL YEAR 2024-25

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS TO

CONSTRUCT AMERICANS WITH DISABILITIES ACT (ADA)
COMPLIANT SIDEWALK PANELS AND CURB RAMPS - 24-PW-039
469
(Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council adopt a resolution approving the Fiscal Year 2024–25 Community Development Block Grant (CDBG) program allocating and authorizing the use of $69,398 of funds and acknowledging that an estimated $69,000 in Fiscal Year 2025-26 CDBG funds may be added, after July 1, 2025, to construct Americans with Disabilities Act (ADA) compliant sidewalk panels and curb ramps (Attachment 1).

17. MUNICIPAL MATTERS

17.a THREE APPOINTMENTS TO THE PUBLIC WORKS COMMISSION - 24-CCO-073
478
(City Clerk Myra Maravilla)
Recommended Action:

Staff recommends City Council appoint three members to the Public Works Commission for terms ending October 31, 2028.

17.b REVIEW AND ADOPT THE CITY OF HERMOSA BEACH PARKS

MASTER PLAN AND FIND THE SAME EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) - 24-CR-034 510

(Community Resources Director Lisa Nichols)
Recommended Action:

Staff recommends City Council:

1. Approve and adopt the 2024 Parks Master Plan; and
Provide feedback on the priorities supported by the Community Resources and Public Works Commissions.

2. Direct staff to advance the goals outlined in the 2024 Parks Master Plan as future funding and staff resources allow.

3. 17.c REJECT BID RECEIVED FROM CSI SERVICES AND PROVIDE DIRECTION TO STAFF FOR CIP 682 PARKING LOT D
IMPROVEMENTS PROJECT - 24-PW-041
1671
(Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council:

Reject the bid received from CSI Services for CIP 682 Parking Lot D Improvements Project; and

1. Direct staff on how to proceed with the project based on the available options as outlined in this report.

2. 17.d APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITIES OF TORRANCE, HERMOSA BEACH, MANHATTAN

BEACH, AND REDONDO BEACH FOR CONSTRUCTION OF THE

BEACH CITIES GREEN STREETS PROJECT FOR THE BEACH
CITIES WATERSHED MANAGEMENT GROUP - 24-CMO-054
2231
(Environmental Programs Manager Douglas Krauss)
Recommended Action:

Staff recommends City Council:

Adopt a resolution approving the Memorandum of
Understanding between the City of Torrance, the City of Hermosa Beach, the City of Manhattan Beach, and the City of Redondo Beach for Implementation of the Beach Cities Green Streets Project for the Beach Cities Watershed Management Group (Attachment 1);

1. Authorize the Mayor to execute the agreement (Attachment 2); and

2. Adopt a resolution approving construction of the Hermosa Avenue Green Street project pursuant to Government Code Section 830.6 and establishing a project payment account (Attachment 5).

3. 17.e CITY MANAGER CONTRACT AMENDMENT - 24-CA-008 2624 (City Attorney Patrick Donegan)
Recommended Action:

Staff recommends City Council approve a resolution (Attachment 1) approving the fifth amendment to the City Manager’s employment agreement increasing her compensation for her seventh year of employment and awarding her a one-time bonus pursuant to the terms of her employment agreement.

18. FUTURE AGENDA ITEMS
This is the time for Councilmembers to schedule future agenda items and to ask questions about the status of previously approved future agenda items. No discussion, debate, or public comment will be taken. Councilmembers should consider the city's work plan when considering new items. The tentative future agenda items document is provided for information only.

18.a TENTATIVE FUTURE AGENDA ITEMS - 24-CMO-055 2653
Attached is the current list of tentative future agenda items for Council’s information.

19. PUBLIC COMMENT
This time is set aside for the public to address the Council on any item of interest within the subject matter jurisdiction of the Council that could not be heard under the first public comment opportunity because there were too many prior public speakers and the thirty-minute maximum time limit was exhausted.

20. ADJOURNMENT

City of Hermosa Beach | Page 1 of 1
Meeting Date: November 12, 2024
Staff Report No. 24-CCO-076
Honorable Mayor and Members of the Hermosa Beach City Council

CITY COUNCIL MEETING MINUTES
(City Clerk Myra Maravilla)
Recommended Action:

Staff recommends City Council approve the minutes for the October 22, 2024, Regular Meeting.

Attachments:

October 22, 2024 - Regular Meeting
Respectfully Submitted by: Myra Maravilla, City Clerk
Approved: Suja Lowenthal, City Manager

1 CITY OF HERMOSA BEACH

CITY COUNCIL MEETING MINUTES
October 22, 2024
5:00 p.m.

Council Chambers
1315 Valley Drive
Hermosa Beach, CA 90254
Members Present: Mayor Dean Francois, Mayor Pro Tem Rob Saemann, Councilmember Mike Detoy, Councilmember Ray Jackson,
Councilmember Justin Massey
Staff Present: City Attorney Patrick Donegan, Deputy City Manager Angela Crespi, Administrative Services Director Brandon Walker, Administrative Services Director Viki Copeland, City Clerk Myra Maravilla, Community Resources Director Lisa Nichols, Public Works Director Joe SanClemente, Deputy City Clerk Reanna Guzman, Lieutenant Mick Gaglia
_____________________________________________________________________

1. CLOSED SESSION—CALL TO ORDER 5:00 PM
Mayor Francois called the Closed Session meeting to order at 5:00 p.m.

2. ROLL CALL
City Clerk Myra Maravilla announced a quorum.

3. PUBLIC COMMENT ON THE CLOSED SESSION AGENDA
Mayor Francois opened public comment.

No public comment was provided.

4. RECESS TO CLOSED SESSION
The City Council recessed to Closed Session at 5:05 p.m.

4.a Closed Session Minutes
Approval of minutes of Closed Session held on October 14, 2024.

4.b Conference with Labor Negotiator
Government Code Section 54957.6

2 City Negotiator(s): Mayor Dean Francois and City Attorney Patrick Donegan
Unrepresented Employee: City Manager

5. OPEN SESSION—CALL TO ORDER 6:00 PM
Mayor Francois called the Open Session to order at 6:10 p.m.

6. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by a volunteer.

7. ROLL CALL
City Clerk Maravilla announced a quorum.

8. CLOSED SESSION REPORT
City Attorney Patrick Donegan provided the Closed Session Report. No reportable action was taken.

9. ANNOUNCEMENTS—UPCOMING CITY EVENTS
Carrie the Movie—On Friday, October 25th, the City will host a 70s prom fun event, including a party with live music, refreshments, and photo opportunities at original film locations. The event reception begins at 6:30 p.m., and the film screening begins at 8:00 p.m. Tickets are $10 per person, and attendees are encouraged to wear their “best prom attire.” The film is rated R, so this event is for those who are 18 years old and older.

Mayor’s Town Hall Forum—On Wednesday, October 30th from 6:00 to 8:30 p.m. a town hall-style meeting will take place at the Council Chambers, giving an opportunity for residents to meet the Mayor, ask questions and have an open discussion about the City of Hermosa Beach and its community. RSVP for the Town Hall Forum is optional at [email protected] with the subject line: “RSVP – October 30."
Veteran's Ceremony—On Monday, November 11th at 10:30 a.m., the City of Hermosa Beach will honor the sacrifice of those who served our Country with the Veterans Day Wreath Laying Ceremony, and Veterans are Timeless Presentation at the Veterans Memorial on the East Lawn of the Community Center, 710 Pier Avenue. A reception at the Hermosa Beach Museum will follow the ceremony.

For more details, please visit the City’s website.

Councilmember Detoy announced the Hermosa Valley Parent Teacher Organization (HVPTO) Halloween Carnival being held on October 25th at 4:30 p.m.

10. APPROVAL OF AGENDA
Mayor Francois requested to pull item 15.i from the Consent Calendar for separate discussion and approve the remainder of the agenda.

3 Moved by: Councilmember Detoy
Seconded by: Mayor Pro Tem Saemann
To pull item 15.i and approve the remainder of the agenda.

Ayes (5): Mayor Francois, Mayor Pro Tem Saemann, Councilmember Detoy, Councilmember Jackson, and Councilmember Massey
Motion Carried

11. PROCLAMATIONS / PRESENTATIONS

11.a RECOGNIZING YOUTH SUBSTANCE USE PREVENTION MONTH
Beach Cities Health District Board Member Jane Diehl and Alcove Youth student Kennedy Hastey spoke on Youth Substance Use Prevention Month.

Mayor Francois presented a proclamation to the Beach Cities Health District.

Mayor Francois proclaimed October 2024 Bullying Prevention Month and Domestic Violence Awareness Month.

12. CITY MANAGER REPORT
Deputy City Manager Angela Crespi provided the City Manager Report.

12.a PUBLIC WORKS DIRECTOR UPDATE
Public Works Director Joe SanClemente provided an update on various Public Works projects.

Councilmember Detoy asked about the status of a Cal Water project.

Director SanClemente provided information.

12.b POLICE CHIEF UPDATE
Lieutenant Mick Gaglia provided the Police Chief Update.

Councilmember Detoy asked about a recognition the Police Department was receiving at a conference.

Lieutenant Mick Gaglia spoke about the department's hiring efforts and an award they are receiving for their presentation.

Mayor Francois asked about green zone meter installations.

Deputy City Manager Crespi provided information.

13. PUBLIC COMMENT
Mayor Francois opened public comment. The following public comment was provided.

4 In Person Public Comment:
• Sarah Mae Harper
• Steve Collins
• Steve Crecy
• Mike Flaherty
• Nancy Schwappach
• Dave Shott
• Jim Fasola
• Mark Mamber
• Barbara Ellman
• Michael Bell
• Adam Malovani
• David Pedersen
• Jani Lange
• Matt McCool
• Lana Istwani

14. CITY COUNCILMEMBER COMMENTS
Mayor Francois asked if there is a policy to receive donations for CIP projects.

Mayor Pro Tem Saemann requested to separate the temporary special event permit from the Zoning Code Update and asked various questions about the Special Events Policy.

14.a UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND

STANDING COMMITTEE DELEGATES/ALTERNATES
Mayor Francois attended the Santa Monica Bay Restoration Committee and the Council of League of California Cities Convention. He also attended the LA County Mayors Selection Committee and was elected to serve on the LA County Library Commission.

Mayor Pro Tem attended a reception at the Getty House where Los Angeles Mayor Karen Bass hosted a reception for the Paris delegation and discussed the 2028 Olympics.

15. CONSENT CALENDAR

5 Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To approve the Consent Calendar with item 15.i pulled for separate discussion.

Ayes (5): Mayor Francois, Mayor Pro Tem Saemann, Councilmember Detoy, Councilmember Jackson, and Councilmember Massey
Motion Carried

15.a WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS

ON THE AGENDA
Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

Motion Carried

15.b CITY COUNCIL MEETING MINUTES - 24-CCO-067
Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To approve the minutes for the Tuesday, October 8, 2024 Regular Meeting and Monday, October 14, 2024 Study Session Meeting (Living Streets).

Motion Carried

15.c CHECK REGISTERS - 24-AS-037
Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To ratify the check registers from October 2, 2024 and October 9, 2024.

The Administrative Services Director hereby certifies to the accuracy of the attached demands.

Motion Carried

15.d REVENUE REPORT, EXPENDITURE REPORT, AND CIP REPORT BY PROJECT FOR SEPTEMBER 2024 - 24-AS-038
Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To receive and file the September 2024 Financial Reports.

6 Motion Carried

15.e CITY’S TREASURER’S REPORT - 24-AS-035
Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To receive and file the September 2024 City Treasurer’s Report.

Motion Carried

15.f CASH BALANCE REPORT - 24-AS-036
Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To receive and file the September 2024 Cash Balance Reports.

Motion Carried

15.g CAPITAL IMPROVEMENT PROGRAM STATUS REPORT AS OF
OCTOBER 15, 2024 - 24-PW-038
Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To receive and file the Capital Improvement Program Status Report as of October 15, 2024.

Motion Carried

15.h ACTION MINUTES OF THE PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETINGS OF AUGUST 6,
2024 AND SEPTEMBER 3, 2024 - 24-CR-028
Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meetings of August 6, 2024 and September 3, 2024.

Motion Carried

15.j APPROVAL OF A RESOLUTION DEDICATING A BLUE STAR

MEMORIAL HIGHWAY MARKER AT GREENWOOD PARK AND

FINDING THE SAME EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT - 24-CR-027

7 Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To adopt by title Resolution No. RES-24-7459 of the City Council of the City of Hermosa Beach, California dedicating a Blue Star Memorial Highway Marker at Greenwood Park.

Motion Carried

15.k ACTION MINUTES OF THE PLANNING COMMISSION REGULAR
MEETING OF OCTOBER 15, 2024 - 24-CDD-068
Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To receive and file the action minutes of the Planning Commission meeting of October 15, 2024.

Motion Carried

15.l PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS - 24- CDD-067
Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To receive and file the date Planning Commission tentative future agenda.

Motion Carried

15.m ADOPTION OF ORDINANCE NO. ORD-24-1482 TO AMEND VARIOUS

SECTIONS OF THE HERMOSA BEACH MUNICIPAL CODE TO
UPDATE THE TITLE AND ROLE OF CERTAIN CITY PERSONNEL - 24- CA-007
Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To waive the full second reading and adopt by title only Ordinance No.

ORD-24-1482 of the City of Hermosa Beach, California, amending various sections of the Hermosa Beach Municipal Code to update the title and role of certain city personnel and determine that the ordinance is not a project under CEQA; and direct the City Clerk to print and publish a summary ordinance in a newspaper of general circulation within 15 days following adoption and post a copy on the City’s bulletin for 30 days.

Motion Carried

8 15.i APPROVAL OF THE COMMENCEMENT OF SPECIAL EVENT LONGTERM AGREEMENT NEGOTIATIONS WITH THE ASSOCIATION OF

VOLLEYBALL PROFESSIONALS FOR THE AVP JUNIOR NATIONAL
CHAMPIONSHIPS - 24-CR-026
Community Resources Director Nichols provided a brief overview of the item.

Mayor Francois asked various questions.

Director Nichols provided information.

Mayor Pro Tem asked various questions.

Public Comment:
• Danny Lennon
• Barbara Ellman
• Anthony Higgins
• Al Lau
Mayor Francois expressed support to host an AVP professional tournament in the future.

Moved by: Mayor Pro Tem Saemann
Seconded by: Mayor Francois
To approve the initiation of long-term agreement (LTA) negotiations with the Association of Volleyball Professionals (AVP) for the AVP Junior National Championships in 2025, authorizing staff to proceed with drafting the terms and conditions for Council’s future consideration and approval.

Ayes (5): Mayor Francois, Mayor Pro Tem Saemann, Councilmember Detoy, Councilmember Jackson, and Councilmember Massey
Motion Carried

16. PUBLIC HEARINGS—TO COMMENCE AT 6:30 P.M
No Public Hearings were heard.

17. MUNICIPAL MATTERS

17.a SIDE LETTER TO THE GENERAL AND SUPERVISORY EMPLOYEES’ MEMORANDUM OF UNDERSTANDING - 24-AS-039
Interim Human Resources Manager Cynthia Stafford provided a presentation.

No public comment was provided.

9 Moved by: Councilmember Detoy
Seconded by: Councilmember Massey
To approve Resolution No. RES-24-7460 and Side Letter to the General and Supervisory Employees’ Memorandum of Understanding.

Ayes (5): Mayor Francois, Mayor Pro Tem Saemann, Councilmember Detoy, Councilmember Jackson, and Councilmember Massey
Motion Carried

17.b INFORMATIONAL UPDATE ON CITY’S BROADCAST SYSTEM, CABLE

FRANCHISES, AND STREAMING OPTIONS FOR PUBLIC MEETINGS - 24-CMO-048
City Clerk Myra Maravilla provided a staff presentation.

Mayor Pro Tem Saemann provided comments.

Deputy City Manager Crespi provided information.

City Attorney Patrick Donegan provided information.

Mayor Francois asked various questions.

Public Comment:
• David Grethen
Councilmember Detoy provided comments.

Moved by: Councilmember Massey
Seconded by: Councilmember Detoy
To receive and file the following informational update on the City’s broadcast system, cable franchises, and streaming options for public meetings.

Ayes (5): Mayor Francois, Mayor Pro Tem Saemann, Councilmember Detoy, Councilmember Jackson, and Councilmember Massey
Motion Carried

18. FUTURE AGENDA ITEMS
Mayor Francois requested support for an action item to consider approving the New Year's Eve event. Mayor Pro Tem Saemann and Councilmember Detoy provided support.

Mayor Francois requested support to discuss a new donation policy to accommodate donations for CIP projects. City Attorney Donegan provided

10 information about the City's process for accepting donations. No support was provided.

Mayor Pro Tem Saemann requested support to hear the temporary special events permit process separately from the Zoning Code Update. Mayor Francois and Councilmember Detoy provided support.

Councilmember Massey requested support to direct the Naming Subcommittee to consider naming the accessible play area of South Park after Casey Roher.

Mayor Pro Tem Saemann and Mayor Francois supported this item.

18.a TENTATIVE FUTURE AGENDA ITEMS - 24-CMO-049

19. PUBLIC COMMENT

20. ADJOURNMENT
The meeting was adjourned at 8:23 p.m.

City of Hermosa Beach | Page 1 of 4
Meeting Date: November 12, 2024
Staff Report No. 24-CCO-072
Honorable Mayor and Members of the Hermosa Beach City Council

APPROVAL OF THE FIRST AMENDMENT TO AGREEMENT WITH PEGASUS

STUDIOS FOR PROVIDING VIDEO BROADCASTING SERVICES
(City Clerk Myra Maravilla)
Recommended Action:

Staff recommends City Council:

1. Approve the proposed first amendment to an agreement with Pegasus Studios for video broadcasting services to align the agreement with the fiscal year, extend the expiration term to June 30, 2028, increase the annual not-to-exceed amount to $73,900 beginning July 1, 2025, and authorize the City Manager to extend the agreement up to two additional years (Attachment 1); and

2. Authorize the City Manager to execute and the City Clerk to attest the proposed first amendment subject to approval by the City Attorney.

Executive Summary:

At its November 14, 2023 meeting, City Council approved a one-year agreement with Pegasus Studios to provide video and audio broadcasting services at a not-to-exceed annual amount of $70,000 (Attachment 2). Based on the quality of services provided during the initial contract term, staff recommends approval of the proposed first amendment to the agreement with Pegasus Studios to extend the agreement to June 30, 2028 and increase the annual compensation to $73,900 beginning July 1, 2025.

Background:

The City’s broadcast and video production program expanded since major audiovisual system upgrades were made in 2020 under Capital Improvement Program Project CIP 672. An informational report was provided to the City Council at its October 22, 2024 meeting with an overview of CIP 672 and the collaboration amongst Pegasus Studios, Western Audiovisual, and City staff that is required to ensure the City produces a professional broadcast production.

Pegasus Studios began offering its services to the City on January 1, 2024, after the City Council approved a one-year agreement at its November 14, 2023 meeting. For the past year, the Pegasus Studios team successfully offered high-quality broadcasting, and assisted staff with periodic audio and visual challenges observed. The professional form successfully assisted the City with its transition from Leightronix to Cablecast for its cable

City of Hermosa Beach | Page 2 of 4
replay management system, and from Granicus to eScribe for its agenda management system.

Past Council Actions
Meeting Date Description
October 22, 2024 Informational update on City’s broadcast system, cable franchises, and streaming options for public meetings
November 14, 2023 Approval of an agreement for an annual not-to-exceed amount of $70,000 with Pegasus Studios.

Discussion:

In response to the demand for high-quality broadcasting and video production services, the City contracted with Pegasus Studios to further professionalize these services and ensure Brown Act meetings are available in the different formats advertised. In addition to providing camera operator services, Pegasus Studios manages the City’s cable channels’ replay schedules, provides support for the City Council Chamber's audiovisual equipment, and delivers other specialized audiovisual services to ensure the highest quality engagement with the community.

The City recently launched REFLECT+, a Cablecast application that will give the City a personalized television application. Pegasus Studios would ensure this new channel is updated regularly and working as expected for public consumption. Pegasus Studios has proven to be reliable, works well with City staff and Western Audiovisual to resolve technical challenges, and continues to provide the services it was contracted to do.

Having received quality support and services from Pegasus Studios over the past year, staff recommends City Council approve the proposed first amendment to the agreement to align the agreement with the fiscal year, extend the expiration term to June 30, 2028, increase the annual not-to-exceed amount to $73,900 beginning July 1, 2025, and authorize the City Manager to extend the agreement up to two additional years.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policies:
 1.1 Open meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.

City of Hermosa Beach | Page 3 of 4
 1.10 Record systems and technology. Maintain record systems and utilize technology that promotes public access.

Goal 2. The Community is active and engaged in decision-making processes.

Policies:
 2.1 Multiple outreach methods. Consistently engage in community outreach through neighborhood forums, social media, the latest technologies, personal interaction, and other methods on a regular basis.
 2.2 Universal outreach. Utilize diverse methods of outreach that promote public participation and ensure Hermosa Beach events are communicated to all segments of the communities.
 2.3 Public participation guidelines. Establish parameters and guidelines to ensure public participation is promoted through diverse methods.  2.4 Public forums. Host periodic public forums on issues important to the community, facilitating these forums with the purpose of guiding City policy.

Goal 3. Excellent customer service by the use of emerging technologies.

Policies:
 3.1 Increased access to services. Strive to provide access to facilities, programs, and services at times and locations that are convenient for residents and businesses.
 3.2 Social media technology. Make use of social networking, streaming video, photo-sharing, and other technologies as they evolve to provide greater avenues of communication with constituents and community members.

Fiscal Impact:

Broadcast and Video Production Services are currently budgeted in the City Clerk department budget in the amount of $70,000 for Fiscal Year 2024–25. The budget will cover both the remainder of the current contract term ending December 31, 2024 and the January 1, 2025 to June 30, 2025 period in the proposed first amendment.

Effective July 1, 2025, the contract would increase to $73,900 annually through the end of the term. The six percent increase is not applied to the annual $5,000 allocated for additional ad hoc services including additional meetings that may arise during the agreement term.

Agreement Modification Request
Fiscal Year (FY)
Broadcast Services
Contract Amount
with Annual Increase
of 6%
Annual
Allocation of Ad
Hoc Services
Total Revised
Contract
Amount
FY 2024-25 $65,000 $5,000 $70,000

City of Hermosa Beach | Page 4 of 4
FY 2025-26 $68,900 $5,000 $73,900
FY 2026-27 $68,900 $5,000 $73,900
FY 2027-28 $68,900 $5,000 $73,900
FY 2028-29 Extension Option $68,900 $5,000 $73,900
FY 2029-30 Extension Option $68,900 $5,000 $73,900
Attachments:

1. Pegasus Studios Agreement

2. Proposed Pegasus Studios First Amendment to Agreement Respectfully Submitted by: Reanna Guzman, Deputy City Clerk Concur: Myra Maravilla, City Clerk
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

CONTRACT FOR PROFESSIONAL SERVICES TO THE CITY OF HERMOSA BEACH

BETWEEN THE CITY OF HERMOSA BEACH AND PEGASUS STUDIOS,

A PROFESSIONAL CORPORATION
This AGREEMENT is entered into this 14th day of November, 2023 by and between the CITY OF HERMOSA BEACH, a general law city a municipal corporation (“CITY”), and PEGASUS STUDIOS, APC (“CONSULTANT”).

R E C I T A L S
A. The City desires to Retain Consultant to perform video broadcasting services.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit “A” of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:
1 CONSIDERATION AND COMPENSATION. As partial consideration, CONSULTANT agrees to perform the broadcasting and consulting services described in Exhibit “A” as needed and requested by the City.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT for the fees and costs incurred for CONSULTANT’s services, not to exceed a total sum of $70,000 for the term of this Agreement as described in Exhibit “B.”
CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.
2 SCOPE OF SERVICES. CONSULTANT will perform the broadcasting and consulting services described in Exhibit “A” as needed and requested by the City.

Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3 PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, 





 




 


for work that includes deliverables, the percentage of the task completed during the billing period.
4 TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction.
5 FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
6 KEY PERSONNEL. CONSULTANT’s key persons assigned to perform work under this Agreement are Robert Schwieger, Martin Zitzelberger, Mark Doddy, Jason Larkin, Jasmine Yamanaka, Devan Shae, Ian Shae, Robert Rodriquez, and Nick Chang. The cost per month is $5,416.66 for Administrative and Broadcast Services performed pursuant to this Agreement.

When necessary or appropriate, the CITY may utilize the services of additional broadcast operators at a rate of $80 per hour, with a four-hour minimum. Extended services shall be paid at $125 per hour. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. 7 TERM OF AGREEMENT. The term of this Agreement shall commence on January 1, 2024 and shall expire on December 31, 2024, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. Further, the City Manager shall have the option to extend this Agreement for two additional one-year terms at the same annual not to exceed amount.
8 CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 9 TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
10 PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 11 TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.






 




 


12 INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, and employees from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, and employees)covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

Notwithstanding anything in this Agreement to the contrary, no provision of Section 12 shall be deemed effective until such time as CONSULTANT has been determined by a court or other tribunal of competent jurisdiction in a final judgment or order to have committed an error or act of omission and a claim against CONSULTANT has been proven. In addition, nothing contained herein shall be deemed to extend the statute of limitations for CONSULTANT’S professional negligence or willful misconduct. Finally, to the extent any provision of this Agreement has the effect of eliminating or otherwise adversely affecting CONSULTANT’S professional liability insurance coverage, such provision shall not be enforceable. 13 ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
14 INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
15 AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to 





 




 


maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. 16 CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.
17 INSURANCE REQUIREMENTS.
a. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
i. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, and employeesfor losses arising from work performed by the CONSULTANT for City.
ii. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. iii. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
b. Endorsements. Each general liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.
i. “The CITY, its elected or appointed officers, officials, employees, and agents are to be covered as additional insureds with respect to liability arising out of work 





 




 


performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” ii. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, and agents. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.
iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.
v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, or agents.
vi. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.
c. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY. d. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions. e. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.
f. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.
g. The commercial general liability policy required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
18 USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must 





 




 


include approval of the proposed consultant and the terms of compensation. 19 FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. 20 CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.
21 NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
22 NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach 1315
Valley Drive
Hermosa Beach, CA 90254 ATTN:

Myra Maravilla, City Clerk

PEGASUS STUDIOS
5760 Lindero Canyon Rd. #1151
Westlake Village, CA 91362
ATTN: Robert Schwieger, President
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. a. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor 





 




 


retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
b. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
c. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
d. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
e. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a
whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
f. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY. 23 ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
24 FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other. 25 TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. 26 ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected 





 




 


therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. 27 STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
28 OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City. 29 USE OF LOGO. The City grants the Consultant permission to use its name, logo and/or trademark in deliverables produced by the Consultant on the behalf of the City, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULANT will, in turn, only use the most current logo of the CITY.
30 DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leavingoffice financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense.

Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials
Consultant Initials
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant 





 




 


is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials
Consultant Initials
31 COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT
Suja Lowenthal, City Manager Robert Schwieger, President ATTEST:

Myra Maravilla, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Patrick Donegan, City Attorney








 




 


[This page is intentionally left blank]






 




 


EXHIBIT “A”

SCOPE OF WORK
[Consultant’s Proposal]
The Scope of Work shall include, but not be limited to the following tasks:
ŏ Broadcast services for all City Council, board and commission meetings (Building Board of Appeals, Civil Service Board, Parks, Recreation & Community Resources Advisory Commission, Planning Commission, Public Works Commission), and Hermosa Beach City School District Board of Education.
ŏ Pre-production testing
ŏ Troubleshooting, basic maintenance and reporting of technical issues ŏ Channel management, scheduling, post-meeting editing
ŏ Bulletin board slide creation and scheduling
ŏ Reporting and tracking of technical issues, warranties and QA/QC ŏ Documentation creation and updating of: Standard Operating Procedure, Pre and Post Meeting Checklists, Emergency Operations Guide, and Troubleshooting Guide ŏ Video content for your channel: Content we produce, videos supplied by the city and video we procure from sources such as the Ad Council
ŏ PSA video script and topic ideas for city consideration ŏ Consulting for A/V upgrades, repair, and replacement to include verbal, phone or email recommendations for upgrades and repair. Onsite work to oversee contractors performing said work would be billed hourly using the “extended services” rate. ŏ Zoom best practices and optimal integration recommendations ŏ Graphics integration and improvement, including graphic design work ŏ Optional closed captioning or Language translation services ŏ ADL best practices and compliance
ŏ Brown Act compliance
ŏ Best practices and training for city staff with the A/V equipment, such as how to display presentations or operate equipment in an emergency situation ŏ Our vendor support network: We have a large network of subcontractors, relationships with other production companies and other city staff that we can call of for support ŏ Production services: As needed services for videography, photography, aerial drone media, and editing services
ŏ Live streaming services and mobile production options ŏ Consulting services related to equipment upgrades or system modernization ŏ State of the City Video
Management
Pegasus management team will collaborates with city staff to facilitate meeting notifications and allocate appropriate staffing for all productions. Additionally, Pegasus will conduct weekly checks of the city website to keep track of any updates or changes in the schedule.

Pegasus staff will work closely with the clerk and other board representatives to ensure that each meeting runs smoothly and any questions or concerns are addressed as soon as possible.

Operation
On a meeting days, broadcast technicians will arrive two hours before the scheduled meeting 





 




 


start time. Two operators will be on site for most City Council meetings and one will be scheduled for all other boards and commission meetings. Meetings scheduled with limited notice may be operated by one person.

Upon arrival, Pegasus technicians will test all of the equipment to verify the equipment is functioning properly. After completion of an on-air test they will review the agenda and prepare any graphics or titles needed. Additional tasks may be completed prior to the meeting start such as the creation of bulletin board slides, updating of the channel schedule, updating documentation and filling out the operation log reports.

Maintenance and reporting
Any potential issues discovered during testing will be promptly reported and documented for immediate resolution. Issues that require escalation will be reported to our management team who will coordinate with city staff for resolution. Operational issues will be added to Pegasus SOP and troubleshooting guides. Technical issues will be documented in our A/V health reports.

Consulting
Pegasus will assist with system upgrades that maximize broadcast efficiency and performance.

Their management team will collaborate with the city and offer guidance on any system upgrades, and modernization as requested.






 




 


EXHIBIT “B”

COST PROPOSAL
Vendor’s cost proposal includes a flat rate to cover all broadcast service needs as well as optional hourly rates for as-requested services. Vendor requests 72 hours advance notice prior to filming an event. All costs will be billed monthly.

A. Broadcast Services: $5,416.66 per month
x Two (2) Broadcast Technicians for all City Council meetings on the regular calendar (meetings scheduled less than 72 hours in advance notice may be operated by one person). Technician will arrive two (2) hours prior to the meeting start. ŏ One (1) Broadcast Technician for board and commission meetings. -Technician will arrive two (2) hours prior to the meeting start. ŏ Administrative services and management. Includes coordination with city staff, scheduling, consultation, training, reporting and documentation.

ŏ Basic A/V maintenance and troubleshooting. Coordination with subcontractors for maintenance and repair issues.
ŏ Channel schedule management. Bulletin board slide creation and updating. ŏ State of the City Video- Recording and editing of the presentation including PowerPoint slides (1 videographer filming the live event with 2 cameras and arrival 1 hour before event).

B. Hourly Rates for Additional Services:
ŏ Extended services rate: $125 hour
- For on-call or emergency broadcast or maintenance services as requested. This includes any City Council or board and commission special meetings with less than 72 hours in advance notice.
- Onsite technical support related to maintenance or repair issues. Oversight of other vendors or contractors.
ŏ Additional Broadcast Technician: $80 per hour with a four (4) hour minimum - Hourly rate for an additional Broadcast Technician as requested. ŏ Videography: $300 per hour, with a four (4) hour minimum -Includes one (1) videographer, one (1) 4k resolution camera, tripod and audio kit. ŏ Photography: $300 per hour, with a two (2) hour minimum ŏ Aerial drone videography or photography: $500 per hour ŏ Editing and post-production: $125 per hour






 




 


ŏ Off-site live streaming: $500 per hour, with a four (4) hour minimum. This includes two operators, multiple cameras, and a live switcher.






 




 


EXHIBIT “C”

INSURANCE LANGUAGE






 




 


CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
INSURER(S) AFFORDING COVERAGE NAIC #

PRODUCER

INSURED
INSURER A :

INSURER B :

INSURER C :

INSURER D :

INSURER E :

COVERAGES

TYPE OF INSURANCE POLICY NUMBER LIMITS

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY LOC
OTHER:

EACH OCCURRENCE
MED EXP (Any one person)

PERSONAL & ADV INJURY

GENERAL AGGREGATE

PRODUCTS - COMP/OP AGG
$
$
$
$
$
$

AUTOMOBILE LIABILITY

ANY AUTO
$
$
$
$
OCCUR

CLAIMS-MADE
DED RETENTION $

EACH OCCURRENCE

AGGREGATE
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

CERTIFICATE HOLDER CANCELLATION
$
$
$
$
$
Y/N

CONTACT
NAME:

PHONE
(A/C, No, Ext):

E-MAIL
ADDRESS:

FAX
(A/C, No):

CERTIFICATE NUMBER: REVISION NUMBER:
$

UMBRELLA LIAB

EXCESS LIAB

AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD $
INSURER F :
$
N/A

SCHEDULED
AUTOS

NON-OWNED

AUTOS ONLY
OWNED

AUTOS ONLY
HIRED

AUTOS ONLY

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR
LTR
ADDL
INSD

POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)
PROJECT

DAMAGE TO RENTED
PREMISES (Ea occurrence)

COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)

PROPERTY DAMAGE
(Per accident)

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
PER
STATUTE OTHER
SUBR
WVD
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
11/14/2023

WM F BUELL INC
621 E PARK AVE
LIBERTYVILLE, IL 60048
(888) 661-3938
(888) 661-3938 (877) 872-7604
[email protected]

PEGASUS STUDIOS
14275 PEACH HILL RD
MOORPARK, CA 93021

TRAVELERS CASUALTY INSURANCE COMPANY OF AMERICA

TRAVELERS PROPERTY CASUALTY COMPANY OF AMERICA
001590354581713
B X
X

X HIRED AUTO

X NON OWNED AUTO
X
X 680-4X180440-23 10/01/2023 04/29/2024 2,000,000
300,000
5,000
2,000,000
4,000,000
4,000,000
A
X
BA-4X180280-23 10/01/2023 08/12/2024 1,000,000
B X X
X 0
CUP-4X18065A-23 10/01/2023 04/29/2024 1,000,000
1,000,000
B UB-4X180519-23 10/01/2023 04/29/2024 X
1,000,000
1,000,000
1,000,000

AS RESPECTS TO GENERAL LIABILITY, THE CITY, ITS ELECTED OR APPOINTED OFFICERS, OFFICIALS, EMPLOYEES AND AGENTS ARE ADDITIONAL INSURED - BLANKET ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS, CG D1 05, BUT ONLY AS RESPECTS TO WORK PERFROMED BY THE INSURED.

CITY OF HERMOSA BEACH
1315 VALLEY DR.

HERMOSA BEACH, CA 90254






 




 









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 ?5/,01

City of Hermosa Beach City, its, elected or appointed officers. officials, employee, and agents is listed as additional insured as it pertains to professional liability (see endorsement attached).

X






 




 


MISCELLANEOUS PROFESSIONAL LIABILITY
MPL 00 24 11 15
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

MPL 00 24 11 15 Page 1 of 1

ADDITIONAL INSURED ENDORSEMENT
This endorsement modifies insurance provided under the following:

Miscellaneous Professional Liability Insurance Policy
SECTION V – DEFINITIONS, Section M. “Insured”
of the policy is amended to add the following:

The Additional Insured stated below, but only for
liability arising solely out of Wrongful Acts in the
performance of Insured Services by the Named
Insured or the Individual Insureds:

It is also agreed the policy does not apply to any
Claim which includes allegations or facts indicating
actual or alleged independent or direct liability on the part of an Additional Insured.

All other terms and conditions of this policy
remain unchanged.

City of Hermosa Beach ISAOA/ATIMA






 




 


COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

OR CONTRACTORS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
PROVISIONS:

CG D1 05 04 94
Includes Copyrighted Material from Insurance Services Office, Inc.

BLANKET ADDITIONAL INSURED – OWNERS, LESSEES
Copyright, The Travelers Indemnity Company, 1994. Page1 of 1

1. WHO IS AN INSURED (SECTION II) is amended
to include as an insured any person or organization (called hereafter "additional insured") whom you have agreed in a written contract, executed
prior to loss, to name as additional insured, but
only with respect to liability arising out of "your
work" or your ongoing operations for that additional insured performed by you or for you.

2. With respect to the insurance afforded to Additional Insureds the following conditions apply:
a. Limits of Insurance – The following limits of
liability apply:

1. The limits which you agreed to provide;
or

2. The limits shown on the declarations,
whichever is less.
b. This insurance is excess over any valid and
collectible insurance unless you have agreed
in a written contract for this insurance to
apply on a primary or contributory basis.

3. This insurance does not apply:
a. on any basis to any person or organization
for whom you have purchased an Owners
and Contractors Protective policy.
b. to "bodily injury," "property damage," "personal injury," or "advertising injury" arising out of the rendering of or the failure to render
any professional services by or for you, including:

1. The preparing, approving or failing to
prepare or approve maps, drawings,
opinions, reports, surveys, change orders, designs or specifications; and

2. Supervisory, inspection or engineering
services.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
INSURER(S) AFFORDING COVERAGE NAIC #

PRODUCER

INSURED
INSURER A :

INSURER B :

INSURER C :

INSURER D :

INSURER E :

COVERAGES

TYPE OF INSURANCE POLICY NUMBER LIMITS

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY LOC
OTHER:

EACH OCCURRENCE
MED EXP (Any one person)

PERSONAL & ADV INJURY

GENERAL AGGREGATE

PRODUCTS - COMP/OP AGG
$
$
$
$
$
$

AUTOMOBILE LIABILITY

ANY AUTO
$
$
$
$
OCCUR

CLAIMS-MADE
DED RETENTION $

EACH OCCURRENCE

AGGREGATE
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

CERTIFICATE HOLDER CANCELLATION
$
$
$
$
$
Y/N

CONTACT
NAME:

PHONE
(A/C, No, Ext):

E-MAIL
ADDRESS:

FAX
(A/C, No):

CERTIFICATE NUMBER: REVISION NUMBER:
$

UMBRELLA LIAB

EXCESS LIAB

AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD $
INSURER F :
$
N/A

SCHEDULED
AUTOS

NON-OWNED

AUTOS ONLY
OWNED

AUTOS ONLY
HIRED

AUTOS ONLY

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR
LTR
ADDL
INSD

POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)
PROJECT

DAMAGE TO RENTED
PREMISES (Ea occurrence)

COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)

PROPERTY DAMAGE
(Per accident)

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
PER
STATUTE OTHER
SUBR
WVD
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
04/04/2024

WM F BUELL INC
621 E PARK AVE
LIBERTYVILLE, IL 60048
(888) 661-3938
(888) 661-3938 (877) 872-7604
[email protected]

PEGASUS STUDIOS
14275 PEACH HILL RD
MOORPARK, CA 93021

TRAVELERS CASUALTY INSURANCE COMPANY OF AMERICA

TRAVELERS PROPERTY CASUALTY COMPANY OF AMERICA
524420928431880
B X
X

X HIRED AUTO

X NON OWNED AUTO
X
X 680-4X180440-24 04/29/2024 04/29/2025 2,000,000
300,000
5,000
2,000,000
4,000,000
4,000,000
A
X
BA-4X180280-23 10/01/2023 08/12/2024 1,000,000
B X X
X 0
CUP-4X18065A-24 04/29/2024 04/29/2025 1,000,000
1,000,000
B UB-4X180519-24 04/29/2024 04/29/2025 X
1,000,000
1,000,000
1,000,000

AS RESPECTS TO GENERAL LIABILITY, THE CITY, ITS ELECTED OR APPOINTED OFFICERS, OFFICIALS, EMPLOYEES AND AGENTS ARE ADDITIONAL INSURED - BLANKET ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS, CG D1 05, BUT ONLY AS RESPECTS TO WORK PERFROMED BY THE INSURED.

CITY OF HERMOSA BEACH
1315 VALLEY DR.

HERMOSA BEACH, CA 90254

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
INSURER(S) AFFORDING COVERAGE NAIC #

PRODUCER

INSURED
INSURER A :

INSURER B :

INSURER C :

INSURER D :

INSURER E :

COVERAGES

TYPE OF INSURANCE POLICY NUMBER LIMITS

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY LOC
OTHER:

EACH OCCURRENCE
MED EXP (Any one person)

PERSONAL & ADV INJURY

GENERAL AGGREGATE

PRODUCTS - COMP/OP AGG
$
$
$
$
$
$

AUTOMOBILE LIABILITY

ANY AUTO
$
$
$
$
OCCUR

CLAIMS-MADE
DED RETENTION $

EACH OCCURRENCE

AGGREGATE
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

CERTIFICATE HOLDER CANCELLATION
$
$
$
$
$
Y/N

CONTACT
NAME:

PHONE
(A/C, No, Ext):

E-MAIL
ADDRESS:

FAX
(A/C, No):

CERTIFICATE NUMBER: REVISION NUMBER:
$

UMBRELLA LIAB

EXCESS LIAB

AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD $
INSURER F :
$
N/A

SCHEDULED
AUTOS

NON-OWNED

AUTOS ONLY
OWNED

AUTOS ONLY
HIRED

AUTOS ONLY

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR
LTR
ADDL
INSD

POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)
PROJECT

DAMAGE TO RENTED
PREMISES (Ea occurrence)

COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)

PROPERTY DAMAGE
(Per accident)

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
PER
STATUTE OTHER
SUBR
WVD
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
04/04/2024

WM F BUELL INC
621 E PARK AVE
LIBERTYVILLE, IL 60048
(888) 661-3938
(888) 661-3938 (877) 872-7604
[email protected]

PEGASUS STUDIOS
14275 PEACH HILL RD
MOORPARK, CA 93021

TRAVELERS CASUALTY INSURANCE COMPANY OF AMERICA

TRAVELERS PROPERTY CASUALTY COMPANY OF AMERICA
524420928431880
B X
X

X HIRED AUTO

X NON OWNED AUTO
X
X 680-4X180440-23 10/01/2023 04/29/2024 2,000,000
300,000
5,000
2,000,000
4,000,000
4,000,000
A
X
BA-4X180280-23 10/01/2023 08/12/2024 1,000,000
B X X
X 0
CUP-4X18065A-23 10/01/2023 04/29/2024 1,000,000
1,000,000
B UB-4X180519-23 10/01/2023 04/29/2024 X
1,000,000
1,000,000
1,000,000

AS RESPECTS TO GENERAL LIABILITY, THE CITY, ITS ELECTED OR APPOINTED OFFICERS, OFFICIALS, EMPLOYEES AND AGENTS ARE ADDITIONAL INSURED - BLANKET ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS, CG D1 05, BUT ONLY AS RESPECTS TO WORK PERFROMED BY THE INSURED.

CITY OF HERMOSA BEACH
1315 VALLEY DR.

HERMOSA BEACH, CA 90254

FIRST AMENDMENT TO CONTRACT FOR PROFESSIONAL SERVICES BETWEEN THE CITY

OF HERMOSA BEACH AND PEGASUS STUDIOS, A PROFESSIONAL CORPORATION This AGREEMENT is entered into this 12th day of November, 2024, by and between the CITY OF HERMOSA BEACH, a general law city a municipal corporation (“CITY”) and PEGASUS STUDIOS, APC (“CONSULTANT”).

R E C I T A L S
A. The AGREEMENT was first entered into on the 14th day of November, 2023.

B. The City desires to retain Consultant to perform video broadcasting services.

C. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

D. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

E. The City desires to contract with the Consultant to perform the services as described in Exhibit “A” of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:
1 CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the broadcasting and consulting services described in Exhibit “A” as needed and requested by the City.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT for the fees and costs incurred for CONSULTANT’s services, not to exceed $70,000 for the period of July 1, 2024 through June 30, 2025; $73,900 for the periods of July 1, 2025 through June 30, 2026, July 1, 2026 through June 30 2027, July 1, 2027 through June 30, 2028, and includes authorized extensions of this Amendment.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.
2 SCOPE OF SERVICES. CONSULTANT will perform broadcasting services as needed and requested by the City.

Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required

of CONSULTANT by this Agreement.
3 PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period. 4 TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction.
5 FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. 6 KEY PERSONNEL. CONSULTANT’s key persons assigned to perform work under this Agreement are Robert Schwieger, Martin Zitzelberger, Mark Doddy, Jason Larkin, Andrew Bushwitz, Josh Chang, Caden Kraus, Devan Slyvester, Saul Garza, and Ian Shae. The cost per month is $5,416.66 for Administrative and Broadcast Services performed pursuant to this Agreement with an 6% increase totaling $5,741.65 beginning July 1, 2025. When necessary or appropriate, the CITY may utilize the services of additional broadcast operators at a rate of $85 per hour, with a four-hour minimum. Extended services shall be paid at $132.50 per hour. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City. 7 TERM OF AGREEMENT. The term of this Amendment shall commence on the above referenced date and shall expire on June 30, 2028, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. The City Manager shall have the option to extend the contract by two additional one-year terms through June 30, 2030. 8 CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY.

The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
9 TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
10 PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
11 TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of

termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
12 INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers)covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

Notwithstanding anything in this Agreement to the contrary, no provision of Section 12 shall be deemed effective until such time as CONSULTANT has been determined by a court or other tribunal of competent jurisdiction in a final judgment or order to have committed an error or act of omission and a claim against CONSULTANT has been proven. In addition, nothing contained herein shall be deemed to extend the statute of limitations for CONSULTANT’S professional negligence or willful misconduct.

Finally, to the extent any provision of this Agreement has the effect of eliminating or otherwise adversely affecting CONSULTANT’S professional liability insurance coverage, such provision shall not be enforceable.
13 ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
14 INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed.

CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
15 AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees

and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement. 16 CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.
17 INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City.

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants.

The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claimsmade annual aggregate basis, or a combined single-limit-per- occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows.

CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be

covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general liability policy required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements.

The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. 18 USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.

19 FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents. 20 CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.
21 NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year. 22 NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach 1315
Valley Drive
Hermosa Beach, CA 90254 ATTN:

Myra Maravilla, City Clerk

PEGASUS STUDIOS
5760 Lindero Canyon Rd. #1151
Westlake Village, CA 91362
ATTN: Robert Schwieger, President
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any

company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.
23 ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. 24 FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
25 TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided. 26 ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled

to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
27 STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
28 OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.
29 USE OF LOGO. The City grants the Consultant permission to use its name, logo and/or trademark in deliverables produced by the Consultant on the behalf of the City, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials.

The CONSULANT will, in turn, only use the most current logo of the CITY. 30 DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials
Consultant Initials OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission

Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials
Consultant Initials
31 COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT
Suja Lowenthal, City Manager Robert Schwieger, President ATTEST:

Myra Maravilla, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Patrick Donegan, City Attorney

EXHIBIT “A”

SCOPE OF WORK
[Consultant’s Proposal]
The Scope of Work shall include, but not be limited to the following tasks:
● Broadcast services for all City Council, board and commission meetings ● Pre-production testing
● Troubleshooting, basic maintenance and reporting of technical issues ● Cable channel management, scheduling, post-meeting editing ● Bulletin board slide creation and scheduling
● Reporting and tracking of technical issues, warranties and QA/QC ● Documentation creation and updating of: Standard Operating Procedure, Pre and Post Meeting Checklists, Emergency Operations Guide, and Troubleshooting Guide ● Video content for your channel: Content we produce, videos supplied by the city and video we procure from sources such as the Ad Council
● PSA video script and topic ideas for city consideration ● Consulting for A/V upgrades, repair, and replacement
● Zoom best practices and optimal integration recommendations ● Graphics integration and improvement, including graphic design work ● Optional closed captioning or Language translation services ● ADL best practices and compliance
● Brown Act compliance
● Best practices and training for city staff with the A/V equipment, such as how to display presentations or operate equipment in an emergency situation ● Our vendor support network: We have a large network of subcontractors, relationships with other production companies and other city staff that we can call of for support ● Production services: As needed services for videography, photography, aerial drone media, and editing services
● Live streaming services and mobile production options ● Consulting services related to equipment upgrades or system modernization ● State of the City Video
Management
Pegasus management team will collaborate with city staff to facilitate meeting notifications and allocate appropriate staffing for all productions. Additionally, Pegasus will conduct weekly checks of the city

website to keep track of any updates or changes in the schedule.

Pegasus staff will work closely with the clerk and other board representatives to ensure that each meeting runs smoothly and any questions or concerns are addressed as soon as possible.

Operation
On a meeting day, broadcast technicians will arrive two hours before the scheduled meeting start time.

Two operators will be on site for most City Council meetings and one will be scheduled for all other boards and commission meetings. Meetings scheduled with limited notice may be operated by one person.

Upon arrival, Pegasus technicians will test all of the equipment to verify the equipment is functioning properly. After completion of an on-air test they will review the agenda and prepare any graphics or titles needed. Additional tasks may be completed prior to the meeting start such as the creation of bulletin board slides, updating of the channel schedule, updating documentation and filling out the operation log reports.

Maintenance and reporting
Any potential issues discovered during testing will be promptly reported and documented for immediate resolution. Issues that require escalation will be reported to our management team who will coordinate with city staff for resolution. Operational issues will be added to Pegasus SOP and troubleshooting guides. Technical issues will be documented in our A/V health reports.

Consulting
Pegasus will assist with system upgrades that maximize broadcast efficiency and performance. Their management team will collaborate with the city and offer guidance on any system upgrades, and modernization as requested.

EXHIBIT “B”

COST PROPOSAL
Vendor’s cost proposal includes a flat rate to cover all broadcast service needs as well as optional hourly rates for as-requested services. Vendor requests 72 hours advance notice prior to filming an event. All costs will be billed monthly.

A. Broadcast Services: $65,000 annually with a 6% increase beginning July 1, 2025 for a new annual amount of $68,900. The new annual amount does not include an annual allocation of $5,000 for additional ad hoc services.
 Two (2) Broadcast Technicians for all City Council meetings on the regular calendar (meetings scheduled less than 72 hours in advance notice may be operated by one person).

Technician will arrive two (2) hours prior to the meeting start. ● One (1) Broadcast Technician for board and commission meetings. -Technician will arrive two (2) hours prior to the meeting start. ● Administrative services and management. Includes coordination with city staff, scheduling, consultation, training, reporting and documentation. ● Basic A/V maintenance and troubleshooting. Coordination with subcontractors for maintenance and repair issues.
● Channel schedule management. Bulletin board slide creation and updating. ● State of the City Video- Recording and editing of the presentation including PowerPoint slides.

B. Hourly Rates for Additional Services:
● Extended services rate: $132.50 hour
- For on-call or emergency broadcast or maintenance services as requested.

This includes any City Council or board and commission special meetings with less than 72 hours in advance notice.
● Additional Broadcast Technician: $85 per hour with a four (4) hour minimum - Hourly rate for an additional Broadcast Technician as requested. ● Videography: $300 per hour, with a four (4) hour minimum -Includes one (1) videographer, one (1) 4k resolution camera, tripod and audio kit. ● Photography: $300 per hour, with a two (2) hour minimum ● Aerial drone videography or photography: $500 per hour ● Editing and post-production: $125 per hour
● Off-site live streaming: $500 per hour, with a four (4) hour minimum. This includes two operators, multiple cameras, and a live switcher.

C. Optional Turnkey Video Production:
● Stand-alone video production option: $5,000
Each shoot day will include an eight (8) hour block for set up, production and breakdown and will result in one (1) to three (3) videos per shoot. The city will have the option to create one longer video or several shorter videos such as public service announcements. Edited videos typically run 2- 5 minutes in length.

In the lead up to the production day we will work with city staff to identify topics of interest and create a script and a production schedule. We’ll meet with staff or talent via Zoom to review final details before the production and then schedule the shoot.

For this style of production we bring two high resolution 4k video cameras, a professional lighting kit, boom mic and lavalier mic and sometimes a backdrop to your location. We utilize support equipment such as a camera gimbal for smooth footage or a drone for sweeping aerial views. We also have a teleprompter for the talent to read their script from.

When the shoot is complete we will import all of the footage and back it up. Our editing team will then craft a compelling story incorporating the interviews, b-roll, music, and graphics. We will provide you with a private draft of the edit to provide feedback before we finalize your content! We recommend scheduling one production day per quarter. Having a regularly scheduled production day will produce on average one new show that goes live every month on the city's

channel.

EXHIBIT “C”

INSURANCE

City of Hermosa Beach | Page 1 of 3
Meeting Date: November 12, 2024
Staff Report No. 24-CCO-071
Honorable Mayor and Members of the Hermosa Beach City Council

LIST OF REGULAR AND ONGOING CITY BOARD AND COMMISSION APPOINTIVE TERMS THAT WILL EXPIRE DURING THE 2025 CALENDAR YEAR
(City Clerk Myra Maravilla)
Recommended Action:

Staff recommends City Council receive and file the 2025 Local Appointments List (Attachment 1), prepared for posting pursuant to State law, of all regular and ongoing Hermosa Beach board, commission, and committee appointive terms, which will expire during the 2025 calendar year.

Executive Summary:

In accordance with Government Code Section 54972, the City of Hermosa Beach hereby presents the 2025 Local Appointments List. Produced annually, this list includes all members of regular and ongoing boards, commissions, and committees that are appointed by the City Council and whose terms are set to expire during the 2025 calendar year.

Background:

Government Code Section 54972 requires the annual preparation and posting of a Local Appointments List of regular and ongoing boards, commissions, and committees whose members are appointed by the City Council. The list must contain pertinent information on all appointive terms that will expire during the 2025 calendar year, including the names of the incumbent appointees; their appointment dates; the dates their terms expire; and the necessary qualifications for the position. The list must also include information on any boards, commissions, and committees whose members serve strictly at the pleasure of the City Council, without set term limits (i.e., Board of Appeals).

Discussion:

Pursuant to State law, staff prepared the 2025 Local Appointments List (Attachment 1), which identifies the following vacancies:
 Parks, Recreation, & Community Resources Advisory Commission three-terms expire June 30, 2025
 Board of Appeals – members serve at the pleasure of the City Council, without set term limits

City of Hermosa Beach | Page 2 of 3
As required by State law, the list will be posted in the City Clerk’s office and on the City’s website for public viewing. It will also be posted in the outdoor display case at City Hall, where agendas and other official notices are typically posted. In addition, it will be included in an upcoming City newsletter and sent to residents who have requested enotifications.

Environmental Review:

The City Council’s receive and file on 2025 Local Appointment List is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policies:
 1.7 Diversity of representation. Strive to reflect a comprehensive crosssection of the community in appointments to Commissions and Advisory Committees.
 1.9 Civic policy and leadership academy. Support local programs that teach community members about local government functions and processes and encourages community participation in civic efforts.

Goal 2. The community is active and engages in decision-making processes.

Policy:
 2.1 Multiple outreach methods. Consistently engage in community outreach through neighborhood forums, social media, the latest technologies, personal interaction, and other methods on a regular basis.

Fiscal Impact:

There is no fiscal impact associated with the recommended action.

Attachment:
2025 Local Appointments List
Respectfully Submitted by: Holly Honma, Senior Office Assistant Concur: Myra Maravilla, City Clerk
Legal Review: Patrick Donegan, City Attorney

City of Hermosa Beach | Page 3 of 3
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

CITY OF HERMOSA BEACH LOCAL APPOINTMENTS LIST
In accordance with Government Code Section 54972 (Maddy Act) dealing with open lists of local appointive positions, the following is:

1. A list of all appointive terms which will expire during the 2025 calendar year, with the names of the incumbent appointees, their dates of appointment, the date each term expires, and the necessary qualifications for each position; and

2. A list of all boards, commissions and committees whose members serve at the pleasure ofthe legislative body, and the necessary qualifications for each position.

Appointee Appointment
Date
Term Expiration
Date
Qualifications

PARKS, RECREATION, & COMMUNITY RESOURCES ADVISORY COMMISSION (H.B.M.C. 2.28.20; 4-year terms, no term limit)
Jani Lange 7-13-2021 6-30-2025 Qualified Elector of the City Lauren Pizer Mains 7-13-2021 6-30-2025 Qualified Elector of the City E. Thomas Moroney 7-13-2021 6-30-2025 Qualified Elector of the City

BOARD OF APPEALS
(members serve at the pleasure of the Council, without terms – must be qualified to act on building construction matters - U.B.C. - H.B.M.C. 15.04.020)
Bruce Cook, David Garrett, Chris Lombardi, Larry Peha, Veronica Torres

MYRA MARAVILLA
City Clerk
Dated: 11-12-2024

City of Hermosa Beach | Page 1 of 3
Meeting Date: November 12, 2024
Staff Report No. 24-CCO-069
Honorable Mayor and Members of the Hermosa Beach City Council

APPOINTMENT OF A REPRESENTATIVE TO THE LOS ANGELES COUNTY WEST

VECTOR AND VECTOR-BORNE DISEASE CONTROL DISTRICT BOARD
(City Clerk Myra Maravilla)
Recommended Action:

Staff recommends City Council:

1. Review the application of Jim Fasola (Attachment 1); and

2. Consider appointing Jim Fasola as the Hermosa Beach representative to the Los Angeles County West Vector-Borne Disease Control District Board for a two-year term ending December 31, 2026.

Executive Summary:

At its September 10, 2024 meeting, City Council City directed the City Clerk to advertise and request applications for a Hermosa Beach representative to the Los Angeles County West Vector and Vector-Borne Control District Board, and return on or before November 12, 2024 with a presentation of the applicants with the option to make an appointment on the same date. Staff received one application from Jim Fasola (Attachment 1) and recommends City Council review the presented application and consider appoint Jim Fasola a two-year term ending December 31, 2026.

Background:

The Los Angeles County West Vector & Vector-Borne Disease Control District (District) was formed in 1944 and consisted of only five square miles. Over the next 72 years, there have been numerous annexations into the District. Presently, the District covers over 720 square miles, contains 23 cities and unincorporated territory of the County of Los Angeles, and provides services for over 4,600,000 people. This makes the Los Angeles County West Vector & Vector-Borne Disease Control District the second largest vector control district in the State of California by population served.

The District includes the cities of Agoura Hills, Beverly Hills, Calabasas, Culver City, El Segundo, Hawthorne, Hermosa Beach, Hidden Hills, Inglewood, Lawndale, Lomita, the westerly portion of Los Angeles City, Malibu, Manhattan Beach, Palos Verdes Estates, Rancho Palos Verdes, Redondo Beach, Rolling Hills, Rolling Hills Estates, Santa Monica, Torrance, West Hollywood, Westlake Village, and unincorporated territory of the County of Los Angeles.

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The District is governed by a Board of Trustees. Each city and county within the boundaries of the District has a right to appoint a representative to the Board. The Board of Trustees establishes District policies and makes budget decisions including that of the salaries and benefits of all District employees. Individual Trustees cannot act independently to change policies, guidelines, or budget items including salaries and benefits. All policy, guideline, and budget changes must be an act of the full Board at a scheduled and publicly posted meeting of the Board of Trustees.

The regular meetings of the Board of Trustees are held once every two months on the second Thursday of the month at 7:30 p.m. at the District's headquarters located at 6750 Centinela Avenue, Culver City. There is a total of six meetings per year (January, March, May, July, September, November).

Past Board, Commission and Council Actions
Meeting Date Description
September 10, 2024 City Council directed the City Clerk to advertise the upcoming vacancy through October 30, 2024 and report
back on or before November 12, 2024 with the applications submitted.

Discussion:

Each city and county within the boundaries of the District has a right to appoint a representative to the Board. A Trustee must be a resident and an elector registered to vote in the city from which they are appointed. Appointment term periods are two years each and permanently preset for each city to provide evenly spaced turnover on the Board of Trustees. The present term for the City of Hermosa Beach began on January 1, 2022 and will end on December 31, 2024.

A notice inviting applications was placed on the City’s website, posted to the City’s bulletin board, sent to residents who signed up for e-notifications, and published in the Easy Reader on September 19, 2024. The filing deadline to submit an application was Wednesday, October 30, 2024. Staff received an application from the City’s current representative, Jim Fasola (Attachment 1).

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policies:

City of Hermosa Beach | Page 3 of 3
 1.1 Open meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.
 1.4 Consensus oriented. Strive to utilize a consensus-oriented decisionmaking process.  1.7 Diversity of representation. Strive to reflect a comprehensive crosssection of the community in appointments to Commission and Advisory Committees.

Goal 2. The community is active and engaged in decision-making process.

Policies:
 2.3 Public participation guidelines. Establish parameters and guidelines to ensure public participation is promoted through diverse methods.  2.6 Responsive to Community needs. Continue to be responsive to community inquiries, providing public information and recording feedback from community interactions.

Fiscal Impact:

Trustees, who attend the regularly scheduled meetings, are compensated an in-lieu travel expense of $100 per meeting by the District. By law, Trustees must attend the meeting to receive this compensation. If additional meetings are necessary during the month, no additional compensation is awarded. No Trustee can receive more than $100 per month for serving on the Board regardless of the number of meetings.

Attachment:

Jim Fasola Application
Respectfully Submitted by: Ariana Rodriguez, Office Assistant Concur: Myra Maravilla, City Clerk
Legal Review: Patrick Donegan, City Attorney
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

City of Hermosa Beach | Page 1 of 1
Meeting Date: November 12, 2024
Staff Report No. 24-AS-045
Honorable Mayor and Members of the Hermosa Beach City Council

CHECK REGISTERS
(Administrative Services Director Brandon Walker)
Recommended Action:

Staff recommends City Council ratify the check registers from October 16, 2024, October 23, 2024, October 29, 2024, and October 30, 2024. The Administrative Services Director hereby certifies to the accuracy of the attached demands.

Attachments:

1. Check Register 10/16/2024

2. Check Register 10/23/2024

3. Check Register 10/29/2024

4. Check Register 10/30/2024
Respectfully Submitted by: Brandon Walker, Administrative Services Director Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

10/16/2024
Check Register

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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107100 10/16/2024 04715 ADMINSURE, INC. 17207 WORKERS COMP&LIABILITY CLAIMS/JUL24 705-1209-4201 1,886.72
705-1217-4201 6,761.06
17283 WORKERS COMP&LIABILITY CLAIMS/AUG24
705-1209-4201 1,650.88
705-1217-4201 6,603.83
04715 Total : 16,902.49
107101 10/16/2024 09366 AQUA FLO SI2406914 MAT REQ 763494 IRRIGATION SUPPLIES 001-6101-4309 435.19
SI2410221 MAT REQ 763450 IRRIGATION SUPPLIES
001-6101-4309 147.23
09366 Total : 582.42
107102 10/16/2024 00321 AT&T 960 461-1985 555 7 PD COMPUTER CIRCUITS/OCT24 001-2101-4304 253.97
00321 Total : 253.97
107103 10/16/2024 13361 AT&T MOBILITY 287298411168X1010202 PD&CSO CELL PHONES/LPR CAMERAS/SEPT24 001-2101-4201 117.60
001-2101-4304 1,128.92
001-3302-4304 88.96
13361 Total : 1,335.48
107104 10/16/2024 13361 AT&T MOBILITY 287016141723X0814202 PW&CDD CELL PHONES&TABLETS/JUL24 001-4201-4304 369.23
001-4202-4304 451.02
287016141723X0914202 PW&CDD CELL PHONES&TABLETS/AUG24
001-4201-4304 369.23
001-4202-4304 466.26
287016141723X1014202 PW&CDD CELL PHONES&TABLETS/SEPT24
001-4201-4304 431.71
001-4202-4304 466.83
13361 Total : 2,554.28
107105 10/16/2024 13361 AT&T MOBILITY 287301168383X1010202 EOC&COMMUNICATIONS CELL PHONES/SEPT24 001-1201-4304 100.26

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Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107105 10/16/2024 13361 AT&T MOBILITY (Continued) Total : 100.26 107106 10/16/2024 16660 ATHENS SERVICES 17932291 PD SHEREDDING SERVICES/OCT24 001-2101-4309 97.88
16660 Total : 97.88
107107 10/16/2024 17271 BARROWS, PATRICK PO42545 INSTRUCTOR PYMT CLASSES THRU 10.18.24 001-4601-4221 8,171.80
17271 Total : 8,171.80
107108 10/16/2024 18036 BEACHSPORTS PO42547 INSTRUCTOR PAYMENT CLASS 11844 001-4601-4221 935.45
18036 Total : 935.45
107109 10/16/2024 00163 BRAUN LINEN SERVICE ACCT 70664 INMATE LAUNDRY SERVICE/SEPT24 001-2101-4306 373.34
00163 Total : 373.34
107110 10/16/2024 21720 CAPITAL WHOLESALE LIGHTING 485606 MAT REQ 806225 ELECTRICAL MAINT SUPPLIES 105-2601-4309 911.77
485700 MAT REQ 874719 ELECTRICAL MAINT SUPPLIES
105-2601-4309 969.79
486106 MAT REQ 806221 ELECTRICAL MAINT SUPPLIES
001-4204-4309 889.38
21720 Total : 2,770.94
107111 10/16/2024 23450 CSG CONSULTANTS, INC 58012 STAFF AUGMENTATION FOR CDD/AUG24 001-4201-4201 13,671.60
001-4101-4201 20,507.40
23450 Total : 34,179.00
107112 10/16/2024 11449 DEWEY PEST CONTROL ACCT 759408 CITYWIDE PEST CONTROL/JUL24 001-4204-4201 1,060.00
ACCT 759408 CITYWIDE PEST CONTROL/AUG24
001-4204-4201 1,060.00
ACCT 759408 CITYWIDE PEST CONTROL/SEPT24
001-4204-4201 1,060.00
11449 Total : 3,180.00
107113 10/16/2024 11449 DEWEY PEST CONTROL ACCT 1233239 SEWER RAT ABATEMENT/JUL24

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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107113 10/16/2024 11449 DEWEY PEST CONTROL (Continued)
160-3102-4201 278.00
ACCT 1233239 SEWER RAT ABATEMENT/AUG24
160-3102-4201 278.00
ACCT 1233239 SEWER RAT ABATEMENT/SEPT24
160-3102-4201 278.00
11449 Total : 834.00
107114 10/16/2024 17868 DONNOE & ASSOCIATES, INC 10620 PD RECRUIT TEST RENTAL-OCT24 001-1203-4201 550.00
17868 Total : 550.00
107115 10/16/2024 20668 DUNCAN SOLUTIONS, INC. 1015544 CITATION PAYMENT SYSTEM FEES/SEPT24 001-1204-4201 2,764.92
20668 Total : 2,764.92
107116 10/16/2024 00181 EASY READER ER24101001 EDUCATIONAL AD FOR MEASURE HB 001-1201-4201 878.00
00181 Total : 878.00
107117 10/16/2024 21217 FJR PACIFIC, INC. 28851 EMERGENCY AC REPAIR IN BRIEFING RM @PD 715-4204-4201 2,685.81
21217 Total : 2,685.81
107118 10/16/2024 19884 FRONTIER 310-318-9210-0827185 PD JAIL BREATHALYZER/OCT24 001-2101-4304 120.03
19884 Total : 120.03
107119 10/16/2024 16555 JUNG, BRIAN P Parcel 4181 033 016 STREET LIGHT TAX REBATE/2023 105-3105 24.61
16555 Total : 24.61
107120 10/16/2024 23166 KAEMERLE, HOLLY TR1126 PER DIEM - MUNI CLERK INSTITUTE 001-1121-4317 160.00
23166 Total : 160.00
107121 10/16/2024 23517 KENDALL LAW, A PROF LAW CORP CASE#21TRCV00376 REFUND - WITNESS FEES 001-3818 652.00
23517 Total : 652.00

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Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107122 10/16/2024 18137 KOSMONT & ASSOCIATES, INC. 2405.8-005 LOT A REVIEW/SEPT24 001-1201-4201 1,648.40
18137 Total : 1,648.40
107123 10/16/2024 02428 LA CO POLICE CHIEFS ASSOC TR1117 PLANNING WORKSHOP REGISTRATION/LEBARON 001-2101-4317 300.00
02428 Total : 300.00
107124 10/16/2024 12190 LANDSCAPE STRUCTURES, INC. 152349 SWING SEATS FOR THE PARKS 001-6101-4309 923.60
001-6101-4309 75.87
12190 Total : 999.47
107125 10/16/2024 18274 MAGNUM VENTURE PARTNERS PO42553 INSTRUCTOR PYMT CLASSES THRU 10.17.24 001-4601-4221 3,969.00
18274 Total : 3,969.00
107126 10/16/2024 20898 MCCORMICK AMBULANCE 308083C AMBULANCE TRANSPORT/MISSED RUN APR24 001-2024 477.00
20898 Total : 477.00
107127 10/16/2024 18071 MERCHANTS LANDSCAPE SERVICES 63743 EXTRA LANDSCAPE WORK/SEPT24 105-2601-4201 890.00
18071 Total : 890.00
107128 10/16/2024 10324 MUNISERVICES LLC INV06-019516 UUT AUDIT SERVICES/JUL-SEPT24 001-1202-4201 2,621.28
10324 Total : 2,621.28
107129 10/16/2024 21033 NV5, INC 407483 GREENWICH VILLAGE UUAD/AUG24 001-2133 2,332.50
21033 Total : 2,332.50
107130 10/16/2024 15320 OCCU-MED, LTD 1024502 PRE-EMPLOYMENT HEALTH SVS/SEPT24 001-1203-4320 300.00
15320 Total : 300.00
107131 10/16/2024 13114 ODP BUSINESS SOLUTIONS, LLC 387364555001 MAT REQ 474811/OFFICE SUPPLIES 001-4202-4305 70.07
387367965001 MAT REQ 909596/OFFICE SUPPLIES

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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107131 10/16/2024 13114 ODP BUSINESS SOLUTIONS, LLC (Continued) 001-2101-4305 84.79
388961990001 MAT REQ 632846/OFFICE SUPPLIES
001-4201-4305 87.52
388963949001 MAT REQ 632846/OFFICE SUPPLIES
001-4201-4305 12.27
390326338001 MAT REQ 668573/OFFICE SUPPLIES
001-1208-4305 155.13
390483899001 MAT REQ474812/OFFICE SUPPLIES
001-4202-4305 70.07
13114 Total : 479.85
107132 10/16/2024 23018 PARKMOBILE, LLC INV40264 PAY-BY-APP PARKING FEES/SEPT24 001-3302-4201 331.53
001-3304-4201 1,408.56
001-3305-4201 851.16
23018 Total : 2,591.25
107133 10/16/2024 01911 PROVIDENCE MEDICAL GuarantorID600000285 PRE-EMPLOYMENT PHYSICALS/SEPT24 001-1203-4320 2,225.00
01911 Total : 2,225.00
107134 10/16/2024 13608 PSOMAS 21388 PAVEMENT MGMT PROGRAM UPDATE/SEPT24 115-8105-4201 3,040.00
13608 Total : 3,040.00
107135 10/16/2024 22870 RJM DESIGN GROUP, INC. 36690 PARKS MASTER PLAN MGMT SVS/SEPT24 301-8538-4201 1,618.90
22870 Total : 1,618.90
107136 10/16/2024 23518 RODRIGUEZ, ARIANA TR1108 PER DIEM - MUNI CLERK INSTITUTE 001-1121-4317 160.00
23518 Total : 160.00
107137 10/16/2024 03353 SBCU VISA 000855610 CC FLEET MANAGEMENT CERTIFICATE TRAINING 001-4202-4317 375.00
000855613 CC FLEET MANAGEMENT CERTIFICATE TRAINING
001-4202-4317 225.00
0010288818504 CC DRONE EQUIPMENT
001-2101-4305 99.00

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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107137 10/16/2024 03353 SBCU VISA (Continued)
001-2101-4305 9.40
002728-99-037512 EMPLOYEE TRAINING 9/25/2024 - LUNCH
001-1203-4305 400.42
0027828-99-036342 CC EMPLOYEE TRAINING 9/9/2025 - LUNCH 001-1203-4305 374.56
04279-71023023 CC ANNUAL SUBCRIPTION - DESIGN PLATFORM
001-2101-4201 119.40
04I0034513168 CC PD WATER DELIVERY/SEPT24
001-2101-4305 723.42
0664224-1414603 CC OFFICE SUPPLIES FOR PW ADMIN
001-4202-4305 117.98
001-4202-4305 3.27
07-1768278 CC EMERGENCY REPAIR - ROLL UP DOOR AT PD
715-4204-4201 1,150.00
1281623-9469854 CC GENERAL PROGRAM NEEDS: SHADE CANOPY
001-4601-4308 138.99
001-4601-4308 13.20
142475 CC 11-5-24 MVC EVENT DECOR
001-1121-4305 5.00
001-1121-4305 0.48
160172-202410 CC MEMBERSHIP RENEWAL FOR C. TAI
001-4101-4315 813.00
191 CC CELL PHONE REPAIR
001-4202-4305 76.60
192 CC CELL PHONE SCREEN REPAIR/RAMOS
001-4202-4305 251.80
2296243-0126609 CC OFFICE SUPPLIES
001-2101-4305 50.05
001-2101-4305 4.75
2315198-7121045 CC DEPARTMENT SUPPLIES
001-2101-4305 86.83
001-2101-4305 8.25
24427827-00 CC PAINT WASTE DRUMS
001-3104-4309 936.57
001-3104-4309 50.92
2451569-4400248 CC SHELVING FOR PARKING ENFORCEMENT VAN 715-3302-4311 677.56
715-3302-4311 64.37

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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107137 10/16/2024 03353 SBCU VISA (Continued)
3226865-1181843 CC WRAP MATERIALS FOR PD VEHICLES
715-2101-4311 344.91
715-2101-4311 32.78
3289661-3718647 CC COMMUNITY EVENT SUPPLIES
001-2101-4305 19.72
001-3302-4201 50.99
001-2101-4305 1.87
001-3302-4201 4.85
4165617-8127446 CC OFFICE SUPPLIES
001-2101-4305 175.47
001-2101-4305 16.67
426300202260 CC FOOD FOR QUARTERLY STAFF TRAINING
001-4601-4317 89.47
4346984-00 CC ABSORBENT SOCKS FOR SPILLS
001-3104-4309 209.55
001-3104-4309 14.82
538105 CC SCANNING & PRINTING OF PLANS FOR CIP 689
301-8689-4201 343.88
538557 CC SCANNING & PRINTING OF PLANS FOR CIP 689
301-8689-4201 289.09
698547 CC WIRELESS KEYBOARD
001-4202-4305 29.99
001-4202-4305 3.06
70082 CC FUEL PUMP FOR THE STEAM CLEANER
715-3104-4311 177.29
715-3104-4311 18.17
7198565-1693852 CC WRAP MATERIALS FOR PD VEHICLES
715-2101-4311 64.96
715-2101-4311 6.17
7547625 CC BARRICADE RENTAL FOR THE STRAND
001-3104-4201 48.51
9251691-8457841 CC OFFICE SUPPLIES
001-2101-4305 549.99
001-2101-4305 58.25
9724285-6789056 CC REPLACEMENT LIGHTS FOR PLAZA
105-2601-4201 251.94
105-2601-4201 23.94
98446 CC SENIOR SYMPOSIUM REGISTRATION

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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107137 10/16/2024 03353 SBCU VISA (Continued)
001-4601-4317 30.00
AUTH#00427922 CC TRAINING 9/9/24 - WATER & SNACKS
001-1203-4305 27.59
AUTH#00572830 CC TRAINING 9/25/2024 - WATER & SNACKS
001-1203-4305 29.02
CHECK#1513 STAFF DINNER WHILE @WLLE CONF
001-2101-4305 309.32
CHECK#8806 RECRUITMENT LUNCH
001-2101-4329 67.49
CONF#53Q98ZPLT CC CHAPLAIN UNIFORM SHIRT
001-3302-4201 56.99
001-3302-4201 14.08
INVWH4152 CC FITTINGS FOR BARRICADE TRAILERS
715-2101-4311 105.95
715-2101-4311 10.07
ML0H7F3JQQ CC SENIOR CENTER MOVIES/MUSIC/SEPT24
001-4601-4328 10.99
ML0H8192V4 CC SENIOR CENTER CLOUD STORAGE/SEPT24
001-4601-4328 0.99
MXG379QMFD CC ADDITIONAL STORAGE/LEBARON/SEPT24
001-2101-4305 2.99
ORDER#10416629759 CC TRAINING COURSE/PONCE&RODRIGUEZ
001-2101-4317 318.00
ORDER#10521815219 CC SUPERVISORS TRAINING COURSE/ORTIZ
001-2101-4313 135.23
ORDER#12 CC 2024 HOLIDAY PARTY DEPOSIT
001-1203-4201 3,049.31
ORDER#732531414 CC HALLOWEEN GIVEAWAYS FOR HB SCHOOLS
001-3302-4201 439.68
001-3302-4201 41.77
ORDER#9071 CC DVD FOR BACKFLOW TRAINING CLASS
001-4202-4305 50.00
001-4202-4305 6.01
PO41724 CC EXCURSION REFUND
001-4601-4201 -297.50
PO42290 CC CONCERT SERIES SOCIAL MEDIA POSTS
001-4604-4302 66.53
PO42353 CC STC TRAINING - 2 PSO'S

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Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107137 10/16/2024 03353 SBCU VISA (Continued)
001-2101-4313 200.00
PO42381 CC PLANNING COMMISSION DINNER 9/17 MEETING
001-4101-4305 53.11
PO42388 CC THANK YOU CARDS FOR ORAL PANEL RATERS
001-1203-4201 83.96
001-1203-4201 0.37
PO42468 INTERNET FOR WORK DURING FLIGHT
001-2101-4305 8.00
R#0022435837538 CC BREAKFAST-SB TRAFFIC DETAIL
001-2101-4305 234.13
R#128-433-99 CC PARKING FOR WLLE CONFERENCE
001-2101-4305 44.00
R#4803501 CC CA FOOD HANDLER TRAINING
001-2101-4317 15.90
R#759654 CC FUEL FOR CITY VEHICLE
715-4201-4310 55.99
R#A-72104 CC UNIFORMS FOR PD RECRUITS
001-2101-4314 291.50
001-2101-4314 27.70
TR1046 CC IACP CONFERENCE 10.18-22/LEBARON
001-2101-4317 856.96
WEB1533259 CC PD VEHICLE PROTECTIVE FILM WRAP
001-3104-4201 3,343.68
001-3104-4201 317.65
001-3104-4201 3.50
03353 Total : 19,613.12
107138 10/16/2024 22648 SO CAL MOBILE MAINTENANCE INC 21662 ANNUAL CNG VEHICLE TANK INSPECTIONS 715-4206-4201 1,500.00
22648 Total : 1,500.00
107139 10/16/2024 23319 SOLECTRIA RENEWABLES, LLC 91962060 SOLAR PANEL SYSTEM MONITORING/5 YEARS 715-4204-4201 760.00
23319 Total : 760.00
107140 10/16/2024 10532 SOUTH BAY FORD 485610 MAT REQ 763338 RETURNED PARTS 715-2101-4311 -9.66
496775 MAT REQ 591429 VEHICLE MAINT PARTS

10/16/2024
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CITY OF HERMOSA BEACH
10 2:12:45PM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107140 10/16/2024 10532 SOUTH BAY FORD (Continued)
715-2101-4311 36.27
509576 MAT REQ 591428 VEHICLE MAINT PARTS
715-2101-4311 37.53
CM484818B MAT REQ 763338 RETURNED PARTS
715-2101-4311 -9.66
10532 Total : 54.48
107141 10/16/2024 06060 SOUTH COAST AQMD 4420424 SPRAY EQUIPMENT ANNUAL RENEWAL FEE 001-3104-4251 1,361.33
4421761 ANNUAL EMISSIONS FEE
001-3104-4251 165.96
06060 Total : 1,527.29
107142 10/16/2024 19623 SOUTHERN CALIFORNIA NEWS GROUP ACCT 5102875 EDUCATIONAL AD-MEASURE HB-BEACH REPORTER 001-1201-4201 984.00
ACCT 5102875 EDUCATIONAL AD-MEASURE HB-DAILY BREEZE
001-1201-4201 884.97
19623 Total : 1,868.97
107143 10/16/2024 00146 SPARKLETTS 4472788 100324 WATER DELIVERY/SEPT24 001-4601-4305 269.79
001-4601-4328 86.43
00146 Total : 356.22
107144 10/16/2024 22586 STAFFORD HR CONSULTING, LLC 006-014 INTERIM HR SUPPORT/SEPT24 001-1203-4201 16,581.25
22586 Total : 16,581.25
107145 10/16/2024 16921 SUPER SOCCER STARS PO42556 INSTRUCTOR PAYMENT CLASS 11678 001-4601-4221 437.82
16921 Total : 437.82
107146 10/16/2024 23519 TOMARO CONSTRUCTION INC. PERMIT E24-00230 REFUND - PERMIT NO LONGER NEEDED 001-3205 112.80
23519 Total : 112.80
107147 10/16/2024 22700 VALLEY MAINTENANCE CORP. 31093 CITYWIDE JANITORIAL SERVICE/SEPT24 001-4204-4201 14,617.00

10/16/2024
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CITY OF HERMOSA BEACH
11 2:12:45PM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107147 10/16/2024 22700 VALLEY MAINTENANCE CORP. (Continued) Total : 14,617.00 107148 10/16/2024 18666 VERIZON BUSINESS SERVICES 73060047 VOIP PHONES/CITY HALL&PD/AUG24 001-1101-4304 16.71
001-1121-4304 44.64
001-1132-4304 13.02
001-1141-4304 26.04
001-1201-4304 120.34
001-1202-4304 62.64
001-1203-4304 52.08
001-1204-4304 78.16
001-1208-4304 5.56
001-2101-4304 399.88
001-4101-4304 78.15
001-4201-4304 94.82
001-4202-4304 153.74
160-3102-4201 13.02
715-1206-4304 39.10
18666 Total : 1,197.90
107149 10/16/2024 10703 WILLDAN ENGINEERING 00232541 STAFF AUGMENTATION FOR CDD/JUL24 001-4201-4201 19,517.50
00232773 STAFF AUGMENTATION FOR CDD/AUG24
001-4201-4201 15,047.50
10703 Total : 34,565.00
107150 10/16/2024 13359 WITTMAN ENTERPRISES LLC 2408062 AMBULANCE TRANSPORT BILLING/AUG24 001-1202-4201 4,667.01
13359 Total : 4,667.01
107151 10/16/2024 01206 ZUMAR INDUSTRIES INC 9747 MAT REQ 909647/STREET SIGN MAINTENANCE 001-3104-4309 587.35
9748 MAT REQ 909646/STREET SIGN MAINTENANCE
001-3104-4309 543.67
01206 Total : 1,131.02
52 Vouchers for bank code : boa Bank total : 202,749.21 52 Vouchers in this report Total vouchers : 202,749.21

10/16/2024
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CITY OF HERMOSA BEACH
12 2:12:45PM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount

10/23/2024
Check Register

CITY OF HERMOSA BEACH
1 3:47:50PM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107152 10/23/2024 11437 ADMINISTRATIVE SERVICES CO OP 240909 TAXI VOUCHER PROGRAM - SEPT24 145-3404-4201 1,428.21
145-3853 -63.00
11437 Total : 1,365.21
107153 10/23/2024 04715 ADMINSURE, INC. 17363 WORKERS COMP&LIABILITY CLAIMS/SEPT24 705-1209-4201 1,415.04
705-1217-4201 6,682.45
04715 Total : 8,097.49
107154 10/23/2024 06827 ALL CITY MANAGEMENT 96302 CROSSING GUARD SERVICE 9.29-10.12.24 146-2102-4201 15,424.15
06827 Total : 15,424.15
107155 10/23/2024 23194 ANHORN, TIM PO42580 TRANSPORTATION REIMB/OCT24 145-3416-4201 20.00
23194 Total : 20.00
107156 10/23/2024 23501 ANWESHA DEY, ANUPAM DATTA OR PO42569 CITATION (45008593) REFUND - DISMISSED 001-3302 53.00
23501 Total : 53.00
107157 10/23/2024 23509 ASARO, MARCO PO42570 CITATION (45005067) REFUND - OVERPAYMENT 001-3302 68.00
23509 Total : 68.00
107158 10/23/2024 03621 CALIFORNIA FENCE AND SUPPLY CO 24199C EDITH RODAWAY FENCE REPAIRS 001-6101-4201 59,793.19
03621 Total : 59,793.19
107159 10/23/2024 09632 CDWG AB17C7N IPADS FOR BUILDING INSPECTORS 715-4201-5401 1,250.94
715-4201-5401 118.08
09632 Total : 1,369.02
107160 10/23/2024 20236 CHARTER COMMUNICATIONS 188398301101424 1301 HERMOSA/540 PIER CONNECTION/OCT24 001-2101-4304 779.50
20236 Total : 779.50

10/23/2024
Check Register

CITY OF HERMOSA BEACH
2 3:47:50PM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107161 10/23/2024 23510 CLEANCOR LNG LLC S-INV104233 REPAIR LEAKING NOZZLE @CNG STATION 715-4206-4201 1,071.37
23510 Total : 1,071.37
107162 10/23/2024 07700 CPRS PO42571A MEMBERSHIP RENEWAL - ID124374/SHATTUCK 001-4601-4315 150.00
PO42571B MEMBERSHIP RENEWAL - ID145168/KAEMERLE
001-4601-4315 145.00
PO42571C MEMBERSHIP RENEWAL - ID145302/GILBERT
001-4601-4315 145.00
PO42571D MEMBERSHIP RENEWAL - ID138615/SOUSA
001-4601-4315 145.00
07700 Total : 585.00
107163 10/23/2024 23450 CSG CONSULTANTS, INC 58423 STAFF AUGMENTATION FOR CDD/SEPT24 001-4201-4201 10,676.40
001-4101-4201 16,014.60
23450 Total : 26,691.00
107164 10/23/2024 23513 DELAPENA, ROBERT PO42585 CITATION (32028257) REFUND - OVERPAID 001-3302 78.00
23513 Total : 78.00
107165 10/23/2024 00364 DEPARTMENT OF JUSTICE 765854 MAT REQ 668334/FINGERPRINTING/SEPT24 001-1203-4251 96.00
00364 Total : 96.00
107166 10/23/2024 23508 DILLON, VANESSA PO42572 CITATION (45008950) REFUND - VOIDED 001-3302 48.00
23508 Total : 48.00
107167 10/23/2024 17868 DONNOE & ASSOCIATES, INC 10651 CSO EXAM RENTALS 001-1203-4201 660.00
17868 Total : 660.00
107168 10/23/2024 23514 DOWNS, EVAN PO42587 CITATION REFUNDS - OVERPAID 001-3302 272.00
23514 Total : 272.00
107169 10/23/2024 23521 EXECUTIVE CAR LEASING PO42589 REFUND - CITATION#36016782 DISMISSED

10/23/2024
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CITY OF HERMOSA BEACH
3 3:47:50PM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107169 10/23/2024 23521 EXECUTIVE CAR LEASING (Continued) 001-3302 53.00
23521 Total : 53.00
107170 10/23/2024 22926 FACTORY MOTOR PARTS 109-991671 MR#591441 VEHICLE MAINTENANCE PARTS 715-2101-4311 98.24
109-991932 MR#591431 VEHICLE MAINTENANCE PARTS
715-2101-4311 243.68
109-992789 MR#591435 VEHICLE MAINTENANCE PARTS
715-3302-4311 218.54
109-992795 MR#591434 VEHICLE MAINTENANCE PARTS
715-3302-4311 20.08
109-992827 MR#591433 VEHICLE MAINTENANCE PARTS
715-4206-4309 81.91
109-992873 MR#591432 VEHICLE MAINTENANCE PARTS
715-3302-4311 58.54
22926 Total : 720.99
107171 10/23/2024 21217 FJR PACIFIC, INC. 29107 A/C UNITS FOR CLASSROOMS AT SOUTH PARK 001-4601-4201 56,005.00
21217 Total : 56,005.00
107172 10/23/2024 21402 FLYING LION, INC. 1954 DRONE LEASE & FAA REPORTING/OCT24 153-2106-4201 1,775.00
21402 Total : 1,775.00
107173 10/23/2024 19884 FRONTIER 323-155-6779-0822065 FIBER OPTIC LINE/OCT24 715-1206-4201 227.62
19884 Total : 227.62
107174 10/23/2024 19884 FRONTIER 310-379-0652-1216195 EOC LANDLINES/OCT24 001-1201-4304 98.89
19884 Total : 98.89
107175 10/23/2024 19884 FRONTIER 310-372-6186-0831895 2ND FL CITY HALL FAX/OCT24 001-1121-4304 15.96
001-1141-4304 15.96
001-1201-4304 15.96
001-1202-4304 15.96
001-1203-4304 15.95

10/23/2024
Check Register

CITY OF HERMOSA BEACH
4 3:47:50PM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107175 10/23/2024 19884 FRONTIER (Continued) Total : 79.79 107176 10/23/2024 01320 GALLS LLC 029359728 GAS MASKS FILTERS FOR PD 001-2101-4350 3,099.60
001-2101-4350 280.44
01320 Total : 3,380.04
107177 10/23/2024 10836 GRAINGER 9273074204 MAT REQ 591436/MAINTENANCE SUPPLIES 715-2101-4311 138.60
9283649953 MAT REQ 474815/MAINTENANCE SUPPLIES
001-4202-4305 170.17
10836 Total : 308.77
107178 10/23/2024 21597 GROH, MARK LEE HB-052 CITATION HEARING SVS/OCT24 001-1204-4201 280.00
21597 Total : 280.00
107179 10/23/2024 09136 HERMOSA AUTOMOTIVE INC 57094 MAT REQ 591440 WINDOW TINT REPAIR 715-2101-4311 260.00
57099 MAT REQ 591439 WINDOW TINT REMOVAL
715-2101-4311 200.00
09136 Total : 460.00
107180 10/23/2024 23502 HWANG, BRANDY PO42573 CITATION (33024779) REFUND - DISMISSED 001-3302 53.00
23502 Total : 53.00
107181 10/23/2024 22222 IK CONSULTING, LLC IK-HB0924 ACCELA CONSULTING SERVICES/SEPT24 715-4201-4201 3,117.50
22222 Total : 3,117.50
107182 10/23/2024 05356 JOHN L HUNTER AND ASSOC INC HB1MS412407 MUNI STORMWATER MGMT PROGRAM/JUL24 161-3109-4201 1,737.00
HB1MS412408 MUNI STORMWATER MGMT PROGRAM/AUG24
161-3109-4201 8,768.50
05356 Total : 10,505.50
107183 10/23/2024 13061 JOHNSON CONTROLS FIRE PROTECTI 52323981 TROUBLESHOOT-COMMUNITY CTR FIRE ALARM 715-4204-4201 1,388.82

10/23/2024
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CITY OF HERMOSA BEACH
5 3:47:50PM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107183 10/23/2024 13061 JOHNSON CONTROLS FIRE PROTECTI (Continued) Total : 1,388.82 107184 10/23/2024 22925 LOEZA, JOANNE PO42603 TUITION REIMBURSEMENT - SUMMER 2024 001-2101-4317 401.49
22925 Total : 401.49
107185 10/23/2024 00183 MANHATTAN BEACH, CITY OF 3435 ARTESIA BLVD MEDIAN MAINT & WATER 105-2601-4251 2,085.12
00183 Total : 2,085.12
107186 10/23/2024 23520 MCFADDEN, CAREEB PO42590 REFUND CIT#36016782 COURT FILING FEE 001-3302 25.00
23520 Total : 25.00
107187 10/23/2024 23503 O'BRIEN, LAWRENCE OR CHRISTINE PO42574 CITATION (45008836) REFUND - DISMISSED 001-3302 38.00
23503 Total : 38.00
107188 10/23/2024 13114 ODP BUSINESS SOLUTIONS, LLC 391739219001 MAT REQ 474813/OFFICE SUPPLIES 001-4202-4305 84.67
391739747001 MAT REQ 474813/OFFICE SUPPLIES
001-4202-4305 9.44
13114 Total : 94.11
107189 10/23/2024 17130 PH&S PRODUCTS LLC 0017591-IN HIGH RISK MEDICAL GLOVES 001-2101-4306 1,086.00
17130 Total : 1,086.00
107190 10/23/2024 18411 PLATA, YUNUEN PO42592 TUITION REIMBURSEMENT - WTR-SPR-SUM 2024 001-2101-4317 2,025.00
18411 Total : 2,025.00
107191 10/23/2024 13255 RED SECURITY GROUP, LLC 84983 MAT REQ 806228 EOC DUPLICATE KEYS 001-4204-4309 128.12
85430 MAT REQ 479212 EOC KEYS
001-3302-4305 72.27
85434 MAT REQ 591344 DUPLICATE KEYS
001-2101-4305 39.42
13255 Total : 239.81

10/23/2024
Check Register

CITY OF HERMOSA BEACH
6 3:47:50PM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107192 10/23/2024 20061 REGIONAL TAP SERVICE CENTER 6023775 BUS PASS SALES/SEPT24 001-1204-4251 19.20
20061 Total : 19.20
107193 10/23/2024 23515 SALINAS, EDSON PO42596 CITATION (33023468) REFUND - OVERPAID 001-3302 83.00
23515 Total : 83.00
107194 10/23/2024 23516 SCOTT, CARL PO42597 CITATION (43023669) REFUND - OVERPAID 001-3302 83.00
23516 Total : 83.00
107195 10/23/2024 00170 SOCAL GAS 011 004 5767 8 CITY-OWNED BLDGS/NATURAL GAS/SEPT24 001-4204-4303 25.09
00170 Total : 25.09
107196 10/23/2024 10532 SOUTH BAY FORD 509939 MR#591430 VEHICLE REPAIR PARTS 715-2101-4311 65.27
10532 Total : 65.27
107197 10/23/2024 23404 STARCHASE LLC 20133910 GPS EQUIPMENT & 3 YR SUBSCRIPTION 153-2106-5405 51,388.75
153-2106-5405 3,310.80
23404 Total : 54,699.55
107198 10/23/2024 10412 STERICYCLE 8008679191 MEDICAL WASTE DISPOSAL/NOV24 001-2101-4201 70.00
10412 Total : 70.00
107199 10/23/2024 16997 SYMBOL ARTS, LLC 0507612 HBPD CHALLENGE COINS 001-3302-4201 1,600.00
001-3302-4201 258.50
16997 Total : 1,858.50
107200 10/23/2024 23504 TAVANGARY, FOYA PO42576 CITATION (43025892) REFUND - DISMISSED 001-3302 38.00
23504 Total : 38.00
107201 10/23/2024 04768 UPTIME COMPUTER SERVICE, INC. 33185 PRINTER MAINTENANCE/SEPT24 715-1206-4201 622.61

10/23/2024
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CITY OF HERMOSA BEACH
7 3:47:50PM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107201 10/23/2024 04768 UPTIME COMPUTER SERVICE, INC. (Continued) 33214 PRINTER MAINTENANCE/OCT24
715-1206-4201 622.61
04768 Total : 1,245.22
107202 10/23/2024 03209 VERIZON WIRELESS 9976435482 PD TRUNK MODEMS/OCT24 153-2106-4201 1,000.25
03209 Total : 1,000.25
107203 10/23/2024 22634 VICTOR STANLEY, INC. SI56782 130 STEEL TRASH RECEPTACLES 117-5301-4201 249,325.60
22634 Total : 249,325.60
107204 10/23/2024 10703 WILLDAN ENGINEERING 00233108 STAFF AUGMENTATION FOR CDD/SEPT24 001-4201-4201 20,620.00
10703 Total : 20,620.00
107205 10/23/2024 15188 WILLDAN FINANCIAL SERVICES 010-59916 SB1029 CDIAC REPORT PREP & FILE 001-1202-4201 700.00
15188 Total : 700.00
7223655 10/17/2024 00159 SOUTHERN CALIFORNIA EDISON CO 700057262780 ELECTRICITY/SEPT24 105-2601-4303 94.09
00159 Total : 94.09
7224020 10/17/2024 00159 SOUTHERN CALIFORNIA EDISON CO 700156101336 ELECTRICITY/SEPT24 001-4204-4303 24,255.84
001-6101-4303 170.97
00159 Total : 24,426.81
7224297 10/17/2024 00159 SOUTHERN CALIFORNIA EDISON CO 700222378305 ELECTRICITY/SEPT24 001-6101-4303 2,524.11
00159 Total : 2,524.11
7224346 10/17/2024 00159 SOUTHERN CALIFORNIA EDISON CO 700234897163 ELECTRICITY/SEPT24 001-3304-4303 5,905.00
00159 Total : 5,905.00
7224577 10/17/2024 00159 SOUTHERN CALIFORNIA EDISON CO 700296306651 ELECTRICITY/SEPT24 105-2601-4303 4.77

10/23/2024
Check Register

CITY OF HERMOSA BEACH
8 3:47:50PM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
7224577 10/17/2024 00159 SOUTHERN CALIFORNIA EDISON CO (Continued) Total : 4.77 7224609 10/17/2024 00159 SOUTHERN CALIFORNIA EDISON CO 700304673105 ELECTRICITY/SEPT24 160-3102-4201 46.97
00159 Total : 46.97
7224639 10/17/2024 00159 SOUTHERN CALIFORNIA EDISON CO 700313445137 ELECTRICITY/SEPT24 105-2601-4303 17,617.45
00159 Total : 17,617.45
7224720 10/17/2024 00159 SOUTHERN CALIFORNIA EDISON CO 700338055956 ELECTRICITY/SEPT24 001-4204-4303 2,188.15
00159 Total : 2,188.15
7224838 10/17/2024 00159 SOUTHERN CALIFORNIA EDISON CO 700371314327 ELECTRICITY/SEPT24 105-2601-4303 201.36
00159 Total : 201.36
7224882 10/17/2024 00159 SOUTHERN CALIFORNIA EDISON CO 700382668983 ELECTRICITY/SEPT24 001-3104-4303 1,347.20
001-4204-4303 1,568.47
105-2601-4303 2,912.86
00159 Total : 5,828.53
8860932 10/15/2024 14691 ADMINSURE AS AGENT FOR THE Wire date 10.15.24A WORKERS COMP CLAIMS 9.30-10.4.24 705-1217-4324 11,065.69
Wire date 10.15.24B WORKERS COMP CLAIMS 10.7-10.11.24
705-1217-4324 5,599.95
14691 Total : 16,665.64
9820027 10/16/2024 14691 ADMINSURE AS AGENT FOR THE Wire date 10.16.24 LIABILITY CLAIMS REIMB/SEPT24 705-1209-4324 22,790.48
14691 Total : 22,790.48
71002748 10/15/2024 23101 ATHENS ADMINISTRATORS Wire date 10.15.24 WORKERS COMP CLAIMS - SEPT24 705-1217-4324 43,717.84
23101 Total : 43,717.84
67 Vouchers for bank code : boa Bank total : 672,763.26

10/23/2024
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CITY OF HERMOSA BEACH
9 3:47:50PM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
67 Vouchers in this report Total vouchers : 672,763.26

10/29/2024
Check Register

CITY OF HERMOSA BEACH
1 11:33:28AM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107206 10/29/2024 03353 SBCU VISA 0E2A7ECB-0032 CC SOCIAL MEDIA MGMT PLATFORM/SEPT24 001-1201-4201 79.00
2655439 CC COUNCIL MEETING DINNER 9.10.24
001-1101-4305 397.27
4980274-7235437 CC OFFICE SUPPLIES
001-1121-4305 45.60
001-1121-4305 4.33
7699128-0845839 CC OFFICE SUPPLIES
001-1121-4305 25.65
001-1121-4305 2.43

9.24.24 CC COUNCIL MEETING DINNER 9.24.24
001-1101-4305 485.40
CONF#60232SE514919CC TR1143-GUZMAN/LAW&ELECTIONS SEMINAR 001-1121-4317 1,028.47
GGEC6F CC TR1143-GUZMAN/LAW&ELECTIONS SEMINAR
001-1121-4317 313.95
INV-21381-Q8F5D0 CC TR1143-GUZMAN/LAW&ELECTIONS SEMINAR 001-1121-4317 550.00
P4Q7E9BZ8AYK2 CC MOVING RECORDS - OCTOBER 7, 2024
001-4202-4201 360.50
TR1110 CC ICMA CONF 9.21-25/PITTSBURGH/LOWENTHAL
001-1201-4317 128.25
TR1111 CC ICMA CONF 9.21-9.25.24/CRESPI
001-1201-4317 1,225.50
WAEG6A0AESM84 CC 9/17/24 RECORDS MOVING SERVICE
001-4202-4201 206.00
03353 Total : 4,852.35
1 Vouchers for bank code : boa Bank total : 4,852.35
1 Vouchers in this report Total vouchers : 4,852.35

10/29/2024
Check Register

CITY OF HERMOSA BEACH
2 11:33:28AM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount

10/30/2024
Check Register

CITY OF HERMOSA BEACH
1 11:32:58AM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107207 10/30/2024 00321 AT&T 530495 LOCATION ACTIVATION FEE 001-2101-4304 350.00
00321 Total : 350.00
107208 10/30/2024 00321 AT&T 000022447438 PD COMPUTER CIRCUITS/SEPT24 001-2101-4304 130.32
00321 Total : 130.32
107209 10/30/2024 16660 ATHENS SERVICES 17932713 CITYWIDE SWEEPING&PORTER SVS/SEPT24 001-3104-4201 12,266.35
001-3301-4201 18,406.49
001-3304-4201 1,690.16
001-6101-4201 1,802.20
17932713A CITYWIDE STEAM CLEANING/SEPT24
001-3104-4201 681.79
001-3301-4201 7,025.19
001-3304-4201 1,168.48
17932713B CITYWIDE SCRUBBER SERVICES/SEPT24
001-3301-4201 7,008.30
001-3304-4201 913.14
16660 Total : 50,962.10
107210 10/30/2024 17271 BARROWS, PATRICK PO42609 INSTRUCTOR PYMT CLASSES THRU 10.28.24 001-4601-4221 2,430.40
17271 Total : 2,430.40
107211 10/30/2024 23312 BEACH TIME SPORTS LLC PO42610 INSTRUCTOR PYMT CLASSES THRU 10.24.24 001-4601-4221 1,648.18
23312 Total : 1,648.18
107212 10/30/2024 23523 BREIDENBACH, JESSE PO42611 CITATION (33021218) REFUND - OVERPAID 001-3302 83.00
23523 Total : 83.00
107213 10/30/2024 23522 BRUNICK, MICHAEL OR EMILY PO42612 CITATION (34031708) REFUND - OVERPAID 001-3302 78.00
23522 Total : 78.00
107214 10/30/2024 00261 CA PEACE OFFICERS ASSOCIATION 437480 ANNUAL AGENCY MEMBERSHIP

10/30/2024
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CITY OF HERMOSA BEACH
2 11:32:58AM
Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107214 10/30/2024 00261 CA PEACE OFFICERS ASSOCIATION (Continued) 001-2101-4315 700.00
00261 Total : 700.00
107215 10/30/2024 23324 CANTEEN SOC191022 PD COFFEE DELIVERY 6.5.24 001-2101-4305 30.22
001-2101-4306 30.21
SOC201675 PD COFFEE DELIVERY 7.31.24
001-2101-4305 54.13
001-2101-4306 54.14
SOC218739 PD COFFEE DELIVERY 10.23.24
001-2101-4305 79.37
001-2101-4306 79.38
23324 Total : 327.45
107216 10/30/2024 20236 CHARTER COMMUNICATIONS 188397001101424 PW YARD CABLE/NOV24 001-4202-4201 182.31
20236 Total : 182.31
107217 10/30/2024 20236 CHARTER COMMUNICATIONS 188398901101424 PD CABLE/OCT24 001-2101-4201 100.18
20236 Total : 100.18
107218 10/30/2024 10614 COAR, CELESTE Parcel 4183 023 009 STREET LIGHT & SEWER TAX REBATE/2024 001-6871 142.37
105-3105 24.61
10614 Total : 166.98
107219 10/30/2024 05970 COLLINS, DENNIS L. PO42613 INSTRUCTOR PYMT CLASSES THRU 10.27.24 001-4601-4221 5,005.00
05970 Total : 5,005.00
107220 10/30/2024 00879 COUNTY OF LOS ANGELES REPW24100702118 TRAFFIC SIGNAL MAINT/SEPT24 001-3104-4251 113.85
00879 Total : 113.85
107221 10/30/2024 03674 CPS HR CONSULTING 0014542 SERGEANT TESTING SVS 001-2101-4329 10,136.54
0014543 LIEUTENANT TESTING
001-2101-4329 10,224.04

10/30/2024
Check Register

CITY OF HERMOSA BEACH
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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107221 10/30/2024 03674 CPS HR CONSULTING (Continued) Total : 20,360.58 107222 10/30/2024 00590 CSMFO 200025303 CHAPTER MEETING/ COPELAND & WALKER 001-1202-4317 90.00
00590 Total : 90.00
107223 10/30/2024 23524 DAHMS, ADAM PO42614 CIT#45007454/40028121 REFUND-OVERPAID 001-3302 136.00
23524 Total : 136.00
107224 10/30/2024 23527 DAVIS, MELISSA PO42615 CITATION (44017346) REFUND - OVERPAID 001-3302 68.00
23527 Total : 68.00
107225 10/30/2024 23486 DEVIL MOUNTAIN WHOLESALE INV409632 TREES TO REPLACE THOSE ILLEGALLY REMOVED 001-4202-4201 1,877.93
23486 Total : 1,877.93
107226 10/30/2024 11449 DEWEY PEST CONTROL Acct 75908 CITYWIDE PEST CONTROL/OCT24 001-4204-4201 1,060.00
11449 Total : 1,060.00
107227 10/30/2024 11449 DEWEY PEST CONTROL ACCT 2084768 INSPECT & BAIT MANHOLE AT 201 30TH ST 160-3102-4201 305.00
11449 Total : 305.00
107228 10/30/2024 22845 EMPOWER RETIREMENT, LLC 252616 401(A) PLAN INSTALLATION FEE FOR CM 001-1203-4201 1,500.00
22845 Total : 1,500.00
107229 10/30/2024 22221 ENCODEPLUS, LLC 2863 CODIFY ORDINANCE NO. 24-2474 715-1206-4201 72.00
22221 Total : 72.00
107230 10/30/2024 23526 ERNST, VICTORIA PO42616 CITATION (40029006) REFUND - OVERPAID 001-3302 68.00
23526 Total : 68.00
107231 10/30/2024 15059 EVANS, MARLIN K. PO42617 INSTRUCTOR PYMT CLASSES THRU 10.26.24 001-4601-4221 311.18

10/30/2024
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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107231 10/30/2024 15059 EVANS, MARLIN K. (Continued) Total : 311.18 107232 10/30/2024 16991 EVIDENT CRIME SCENE PRODUCTS 244861A EVIDENCE SUPPLIES 001-2101-4306 98.52
001-2101-4306 32.86
16991 Total : 131.38
107233 10/30/2024 01962 FEDERAL EXPRESS CORP 8-654-38818 MAT REQ 668336 SHIPPING SERVICES 001-1203-4201 73.00
01962 Total : 73.00
107234 10/30/2024 19884 FRONTIER 209-188-4669-0714985 LANDLINES/COMPUTER LINKS/OCT24 001-3302-4304 129.56
001-2101-4304 739.83
001-4204-4321 303.51
001-4202-4304 77.16
001-3304-4304 81.77
001-1204-4304 75.74
715-1206-4304 1,741.17
19884 Total : 3,148.74
107235 10/30/2024 19884 FRONTIER 209-190-0013-1206175 PD COMPUTER CIRCUITS/OCT24 001-2101-4304 886.33
19884 Total : 886.33
107236 10/30/2024 23300 GOLDAK, INC 151411 LEAK DETECTION @PIER & MONTEREY BLVD 161-3109-4201 500.00
23300 Total : 500.00
107237 10/30/2024 13928 HEALTH NET Incident#22411118 AMBULANCE TRANSPORT FEE REFUND 001-3840 127.68
13928 Total : 127.68
107238 10/30/2024 23534 HENKLE, COREY PO42657 REFUND-DUPLICATE DOG LICENSE FEE 001-3202 57.00
23534 Total : 57.00
107239 10/30/2024 15141 HONDA MD INC, STEPHAN T 00173239 DETAINEE BLOOD TESTS/JUL24 001-2101-4201 63.60
00173937 DETAINEE BLOOD TESTS/AUG24

10/30/2024
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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107239 10/30/2024 15141 HONDA MD INC, STEPHAN T (Continued) 001-2101-4201 127.20
00175509 DETAINEE BLOOD TESTS/SEPT24
001-2101-4201 63.60
15141 Total : 254.40
107240 10/30/2024 19314 IPS GROUP INC INV102657 PARKING METER BACKUP BATTERIES 001-3302-4201 1,791.00
001-3302-4201 170.15
19314 Total : 1,961.15
107241 10/30/2024 18072 KAIN, ROBERTA M Parcel 4183 021 032 STREET LIGHT TAX REBATE/2024 105-3105 24.61
18072 Total : 24.61
107242 10/30/2024 12971 KAISER FOUNDATION HEALTH PLAN Incident 22336456 AMBULANCE TRANSPORT FEE REFUND 001-3840 549.70
12971 Total : 549.70
107243 10/30/2024 22868 KIMLEY-HORN AND ASSOCIATES INC 099676101-0724 STORM DRAIN IMPROVEMENTS/JUL24 161-8424-4201 15,584.40
099676101-0824 STORM DRAIN IMPROVEMENTS/AUG24
161-8424-4201 3,856.30
099676101-0924 STORM DRAIN IMPROVEMENTS/SEPT24
161-8424-4201 3,608.80
22868 Total : 23,049.50
107244 10/30/2024 00118 LA SUPERIOR COURT - TORRANCE PO42620 CITATION PAYMENT SURCHARGES/SEPT24 001-3302 33,895.10
00118 Total : 33,895.10
107245 10/30/2024 20347 LAURA MECOY COMMUNICATIONS LLC 2399 PUBLIC INFORMATION OFFICER SVS/SEPT24 001-1201-4201 7,200.00
20347 Total : 7,200.00
107246 10/30/2024 23206 LOS ANGELES CENTER FOR ALCOHOL PO40930 MOBILE MENTAL HEALTH TEAM/SEPT24 150-1201-4201 36,606.40
23206 Total : 36,606.40
107247 10/30/2024 10045 MAIN STREET TOURS 1192 OCT24 EXCURSION TRANSPORT & TICKETS

10/30/2024
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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107247 10/30/2024 10045 MAIN STREET TOURS (Continued)
145-3409-4201 1,500.00
001-4601-4201 2,376.00
10045 Total : 3,876.00
107248 10/30/2024 20898 MCCORMICK AMBULANCE 313936 AMBULANCE TRANSPORT SERVICES/SEPT24 001-1201-4201 23,373.00
20898 Total : 23,373.00
107249 10/30/2024 18071 MERCHANTS LANDSCAPE SERVICES 63557 CITYWIDE LANDSCAPE SERVICES/AUG24 001-6101-4201 34,747.75
105-2601-4201 11,582.57
63685 CITYWIDE LANDSCAPE SERVICES/SEPT24
001-6101-4201 34,747.75
105-2601-4201 11,582.57
18071 Total : 92,660.64
107250 10/30/2024 11539 NETRIX LLC CI-017628 IT SUPPORT SERVICES/OCT24 715-1206-4201 29,669.29
DI-006975 FIREWALL LICENSE RENEWAL
715-1206-4201 3,489.84
11539 Total : 33,159.13
107251 10/30/2024 20214 NORIDIAN MEDICARE JE PART B Incident#22143768 ANBULANCE TRANSPORT FEE REFUND 001-3840 423.26
20214 Total : 423.26
107252 10/30/2024 22673 O'BRIEN BENDER, JEANNE 10-2024 CITY RECORD ORGANIZATION/OCT24 001-1121-4201 3,175.00
22673 Total : 3,175.00
107253 10/30/2024 23531 PARSONS, JAN AREVALO PO42658 HOTEL STAY REIMB - HB CARES COORDINATOR 001-1201-4201 100.00
23531 Total : 100.00
107254 10/30/2024 19894 POSM SOFTWARE LLC 4153 SEWER VIDEO SOFTWARE SUBSCRIPTION 160-3102-4201 3,000.00
19894 Total : 3,000.00
107255 10/30/2024 18447 POSTMASTER PO42605 BULK MAILING PERMIT#460 REPLENISHMENT

10/30/2024
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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107255 10/30/2024 18447 POSTMASTER (Continued)
001-1204-4305 3,000.00
18447 Total : 3,000.00
107256 10/30/2024 18049 POWERDMS, INC. INV-119534 ANNUAL SUBSCRIPTION 001-2101-4201 3,386.70
18049 Total : 3,386.70
107257 10/30/2024 08364 PVP COMMUNICATIONS INC 135143 RECERTIFICATION OF LIDAR EQUIPMENT 153-2106-4350 220.00
08364 Total : 220.00
107258 10/30/2024 08914 QUICK CRETE PRODUCTS CORP. 131071 PICNIC TABLE FOR SOUTH PARK 001-6101-4201 3,546.21
001-6101-4201 273.24
08914 Total : 3,819.45
107259 10/30/2024 03282 REDONDO BEACH, CITY OF 581142 CITY PROSECUTOR SERVICES/SEPT24 001-1132-4201 16,667.00
03282 Total : 16,667.00
107260 10/30/2024 22870 RJM DESIGN GROUP, INC. 36691 ADDITIONAL SVS-PARKS MASTER PLAN 301-8538-4201 6,461.25
22870 Total : 6,461.25
107261 10/30/2024 09870 RYDIN DECAL PS-INV124311 HANG TAGS FOR MONTHLY LOT PERMITS 001-1204-4305 490.17
001-1204-4305 42.14
09870 Total : 532.31
107262 10/30/2024 16806 SECURITAS TECHNOLOGY CORP 6004136204 SERVICE CALL FEE 001-2101-4305 285.00
16806 Total : 285.00
107263 10/30/2024 23530 SOLOMAN, CHRISTINE PO42623 CITATION (43022026) REFUND - OVERPAID 001-3302 78.00
23530 Total : 78.00
107264 10/30/2024 20932 SPORTBALL PO42598 INSTRUCTOR PYMT CLASSES THRU 10.27.24 001-4601-4221 2,551.50

10/30/2024
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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107264 10/30/2024 20932 SPORTBALL (Continued) Total : 2,551.50 107265 10/30/2024 19082 T-MOBILE Acct 267037374 COMM RES CELL PHONES/OCT24 001-4601-4304 108.61
19082 Total : 108.61
107266 10/30/2024 00123 TRIANGLE HARDWARE Acct 1009 MAINTENANCE SUPPLIES/OCT24 001-3104-4309 1,864.61
001-3302-4309 44.55
001-4204-4309 3,161.70
001-6101-4309 2,255.98
105-2601-4309 1,604.89
715-4206-4309 626.91
00123 Total : 9,558.64
107267 10/30/2024 05626 TYLER TECHNOLOGIES, INC 045-485918 TIME&ATTENDANCE IMPLEMENTATION 9.9.24 715-1206-4201 700.00
05626 Total : 700.00
107268 10/30/2024 14007 ULINE 183824201 MOBILE SPILL KIT 160-3102-4309 360.00
160-3102-4309 66.30
14007 Total : 426.30
107269 10/30/2024 23529 VALENCIA, DAVID PO42624 CIT#34034195/36017085 REFUND-OVERPAID 001-3302 151.00
23529 Total : 151.00
107270 10/30/2024 15597 VORTEX INDUSTRIES, INC. 07-1770060 CITY YARD ROLLING DOOR REPAIR 001-4204-4201 1,125.30
15597 Total : 1,125.30
107271 10/30/2024 23525 VU, TIFFANY PO42625 CITATION (36017568) REFUND - OVERPAID 001-3302 83.00
23525 Total : 83.00
107272 10/30/2024 13359 WITTMAN ENTERPRISES LLC 2409062 AMBULANCE TRANSPORT BILLING/SEPT24 001-1202-4201 4,431.54
13359 Total : 4,431.54

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Check Register

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Page:

Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
107273 10/30/2024 23528 ZAMORA, JESSICA OR MARTHA PO42626 CIT#34036096/42006583 REFUND-OVERPAID 001-3302 176.00
23528 Total : 176.00
67 Vouchers for bank code : boa Bank total : 410,120.08 67 Vouchers in this report Total vouchers : 410,120.08

City of Hermosa Beach | Page 1 of 2
Meeting Date: November 12, 2024
Staff Report No. 24-AS-042
Honorable Mayor and Members of the Hermosa Beach City Council

RESOLUTION AUTHORIZING OFFICERS TO ORDER DEPOSIT AND WITHDRAWAL

OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND (LAIF)
(Administrative Services Director Brandon Walker)
Recommended Action:

Staff recommends City Council adopt a resolution (Attachment 1) authorizing the City Manager, Administrative Services Director, and Finance Manager to order deposit and withdrawal of monies in the Local Agency Investment Fund (LAIF).

Executive Summary:

Due to recent staffing changes, the City needs to update its contact list with the Local Agency Investment Fund (LAIF). Staff recommends adoption of the proposed resolution to update its list of names and titles authorized to deposit and withdraw LAIF monies on behalf of the City to include the City Manager, Administrative Services Director, and the Finance Manager.

Background:

The Local Agency Investment Fund (LAIF) is a voluntary investment pool run by the California State Treasurer that allows California's local governments and special districts to invest their money in a pooled portfolio. The City utilized the LAIF program in the past for some of its investments. The California State Treasurer’s Office requires agencies to approve a resolution designating authorized staff who can deposit and withdrawal funds in LAIF consistent with Government Code section 16429.1.

Analysis:

As a result of organizational changes, the City needs to update its list of names and titles authorized to deposit and withdraw LAIF monies on behalf of the City. In accordance with Government Code section 16429.1, and direction from the California State Treasurer, the following City employees are proposed for authorization to deposit and withdraw LAIF monies:

Suja Lowenthal, City Manager
Brandon Walker, Administrative Services Director
Henry Chao, Finance Manager

City of Hermosa Beach | Page 2 of 2
General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan.

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policy:
 1.1 Open Meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.

Fiscal Impact:

There is no fiscal impact associated with the recommended action.

Attachment:

Draft Resolution
Respectfully Submitted by: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

CITY OF HERMOSA BEACH
RESOLUTION NO. RES-24-XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA, AUTHORIZING CERTAIN OFFICERS TO DEPOSIT

AND WITHDRAW MONEY IN THE LOCAL AGENCY INVESTMENT FUND
(“LAIF”)
WHEREAS, Government Code Section 16429.1 et seq. was added to the California Government Code to create a Local Agency Investment Fund (the “LAIF”) in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer;
WHEREAS, Pursuant to California Government Code Section 16429.1 and direction from the California State Treasurer, the City Council, via resolution, should designate specific staff who can deposit and withdraw funds in LAIF; WHEREAS, Recently, certain officers of the City have announced their retirement and certain new hires have come aboard which necessitates an update to the resolution authorizing certain City officials to deposit and withdraw City monies in the LAIF program.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby authorize the deposit and any subsequent withdrawal of the proceeds or any City money in its treasury not required for immediate needs in the LAIF in accordance with the provisions of Government Code Section 16429.1 et seq. for the purpose of investment as stated herein, and verification by the State Treasurer’s Office of all banking information provided in that regard.

SECTION 2. The following City officers, or their successors in office, shall be the authorized to order the deposit or withdrawal of Proceeds or other City moneys in the LAIF:

Suja Lowenthal, City Manager

Brandon Walker, Administrative Services Director
Henry Chao, Finance Manager
SECTION 3. This Resolution is not a project under the California Environmental Quality Act pursuant to CEQA Guidelines section 15378 (b)(5) as the Resolution is an organization or administrative activity of the City that will not result in direct or indirect physical changes in the environment.

SECTION 4. This resolution takes effect immediately and that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted.

PASSED, APPROVED, and ADOPTED on this 12th day of November, 2024.

Mayor Dean Francois
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Patrick Donegan
City Clerk City Attorney

City of Hermosa Beach | Page 1 of 2
Meeting Date: November 12, 2024
Staff Report No. 24-AS-040
Honorable Mayor and Members of the Hermosa Beach City Council

APPROVAL OF A RESOLUTION AUTHORIZING EXAMINATION OF SALES AND

USE TAX RECORDS
(Administrative Services Director Brandon Walker)
Recommended Action:

Staff recommends City Council adopt a resolution of the City Council of the City of Hermosa Beach, California authorizing examination of sales and use tax records (Attachment 1).

Executive Summary:

Due to recent staffing changes, the City needs to update its designated officials list with the California Department of Tax and Fee Administration. Staff recommends adoption of the proposed resolution to update its list of designated officials authorized to examine the City’s sales and use tax records to include the newly created title of Administrative Services Director.

Background:

Section 7056 of the State of California Revenue and Taxation code specifically limits the disclosure of confidential taxpayer information contained in the records of the State Board of Equalization. The California Department of Tax and Fee Administration (CDTFA), the agency charged with assessing and collecting sales and use tax in the state of California, requires governing bodies to establish a resolution authorizing examination of sales and use tax records to designated officials. At its March 28, 1989 meeting, City Council adopted Resolution No. 89-5248 (Attachment 2) authorizing access to sales and use tax records.

Past Board, Commission, and Council Actions
Meeting Date Description
March 28, 1989 Adopted Resolution 89-5248 authorizing access to sales and use tax records
Discussion:

In its ongoing efforts to improve efficiency and better serve its residents and visitors, the City created the Administrative Services Department through the Fiscal Year 2024–25 budget, by merging the former departments of Finance and Human Resources. Thus, the new director of this department—the Administrative Services Director—is now

City of Hermosa Beach | Page 2 of 2
responsible for, among other things, the duties and responsibilities of overseeing the finance, personnel, and risk management functions of the City.

The CDTFA requires City Council establish a resolution to authorize the new Administrative Services Director department title to examine the City of Hermosa Beach sales and use tax records.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan.

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policy:
 1.1 Open Meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.

Fiscal Impact:

There is no fiscal impact associated with the recommended action.

Attachment:

1. Draft Resolution

2. Resolution 89-5248 Authorizing Access to Sales and Use Tax Records Respectfully Submitted by: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

CITY OF HERMOSA BEACH
RESOLUTION NO. RES-24-XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH

AUTHORIZING EXAMINATION OF SALES AND USE TAX RECORDS AND

DETERMINING THE RESOLUTION IS NOT A PROJECT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”)
WHEREAS, pursuant to Ordinance Number N.S. 479, the City of Hermosa Beach entered into a contract with the California Department of Tax and Fee Administration (“Department”) to perform all functions incident to the administration and collection of sales and use taxes; and
WHEREAS, the City Council of the City of Hermosa Beach deems it desirable and necessary for authorized officers, employees and representatives of the City to examine confidential sales and use tax records of the Department pertaining to sales and use taxes collected by the Department for the City pursuant to that contract; and WHEREAS, Section 7056 of the California Revenue and Taxation Code sets forth certain requirements and conditions for the disclosure of Department records, and Section 7056.5 of the California Revenue and Taxation Code establishes criminal penalties for the unlawful disclosure of information contained in, or derived from, the sales and use tax records of the Department.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH HEREBY RESOLVES AS FOLLOWS:

Section 1. That the City Manager and Administrative Services Director, or other officer or employee of the City designated in writing by the City Manager to the California Department of Tax and Fee Administration is hereby appointed to represent the City with authority to examine sales and use tax records of the Department pertaining to sales and use taxes collected for the City by the Department pursuant to the contract between the City and the Department.

Section 2. The information obtained by examination of Department records shall be used only for purposes related to the collection of City sales and use taxes by the Department pursuant to that contract.

Section 3. That Hinderliter de Llamas & Associates is hereby designated to examine the sales and use tax records of the Department pertaining to sales and use taxes collected for the City by the Department. The person or entity designated by this section meets all of the following conditions, which are also included in the contract between the City and the Hinderliter de Llamas & Associates:
a) has an existing contract with the City to examine those sales and use tax records; b) is required by that contract to disclose information contained in, or derived from, those sales and use tax records only to the officer or employee authorized under Section 1 of this resolution to examine the information; c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract; and
d) is prohibited by that contract from retaining the information contained in, or derived from those sales and use tax records, after that contract has expired.

Section 4. The information obtained by examination of Department records shall be used only for purposes related to the collection of City sales and use taxes by the Department pursuant to the contract between the City and the Department.

Section 5. This Resolution is not a project under the California Environmental Quality Act pursuant to CEQA Guidelines section 15378 (b)(5) as the Resolution is an organization or administrative activity of the City that will not result in direct or indirect physical changes in the environment.

Section 6. This resolution takes effect immediately and that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted.

Section 7. That this resolution supersedes all prior resolutions of the City Council of the City of Hermosa Beach adopted pursuant to subdivision (b) of Revenue and Taxation Code section 7056.

INTRODUCED, APPROVED, and ADOPTED on this 12th day of November, 2024.

Mayor Dean Francois

PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Patrick Donegan
City Clerk City Attorney

RESOLUTION NO. 89-1 Jl
A RESOLUTION OF THE CITY COUNCIL OF THE CITY Of^ HERMOSA B£ACH» 1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28

CALIFORNIA, AUTHORIZING CERTAIN CITY OFFICIALS

CONTRACTOR ACCESS TO SALES AND USE TAX RECORDS
REVENUE AND TAXATION CODE SECTION 7036.

AND A CITY

PURSUANT TO

THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH
DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The following City Official
authorized to receive and review sales and use
for the City of Hermosa Beach from the Board of
City Manager
City Treasurer
Finance Administrator
Director of Building & Safety/Business
Business License Inspector
Business License Administrative
SECTION 2. The following independent c
City of Hermosa Beach is hereby also authorizec
review sales and use tax transactions for the C
Beach.

Hinderliter, de Llamas 6c Associates: Robert
Principal, Lloyd de Llamas, Principal
SECTION 3, The City of Hermosa-Beach h
that Hinderliter, de Llamas & Associates:

A. Has an existing contract with t
Beach to receive sales and use tax records; anc
B. Is required by that contract tc
information contained in, or derived from those
records only to an officer or employee of the C
authorized by this resolution to examine the ir
- 1 -
s are h
Licens
ereby
tax transactions.

Equalization:
es
Aide
ontractor for the
to receive and
ity of Hermosa
Hinderliter,
ereby certifies
he City of Hermosa
disclose
sales and use tax
ity who is
formation; and

1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20-
21 22
23 24
25 26
27 28
C Is prohibited by that cor 'ict f
consulting services for a retailer during the te
contract; and
D. Is prohibited by that contract f
the information contained in, or derived from, t
tax records, after that contract has expired.

SECTION 4. Information obtained by exam
records shall be used only for purposes related
collection of local sales and use taxes by the b
municipal revenue forecasting and for municipal
auditing purposes.

SECTION 5. This resolution supercedes a
authorizations.

SECTION 6. The City Clerk shall certify
adoption of this Resolution and send forward a c
to the Board of Equalization.

PASSED, APPROVED, AND ADOPTED this 28th
March, 1989.

PR^IDENT of the City Council and
M^or of the City of Hermosa Beach, Cali
ATTEST:

City Cle
/'APi'ROVED AS TO.

City Att
- 2 -
rom performing
rm of that
rom retaining
hose sales
ination of board
to the
oard for
business tax
11 previous
to the
ertified copy
day of
fornia
rk
orney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF HERMOSA BEACH )
I, KATHLEEN MIDSTOKKE, City Clerk of the City
Council of the City of Hermosa Beach, California,
certify that the foregoing Resolution No, 89-5248
regularly passed, approved and adopted by the Cit
the City of Hermosa Beach at a Regular meeting of
at the regular meeting place thereof on March 28,
The vote was as follows:

AYES: Creighton, Sheldon, Simpson, Rosenberger
NOES: None
ABSENT: None
ABSTAIN:

DATED: March 29, 1989
do hereby
was duly and
y Council of
said Council
1989,
, Mayor Williams
KATHLEEN MIDSTOKKE, Citf Clerk
LINDA RIDDLE, De'^uty City Clerk

JUN 08 1989
Local Tax Unit

r-1 — SS — s-? WED : S 2.
agreement for sales tax ALDIT A.\D INFORNUTI
This agreement is made and entered into as of the day of and between the CITY OF HERMOSA BEACH, a municipal c
called CITY, and HrNDERLITER, DE LLAMAS AND ASSO
Corporation, hereinafter called CONTEIACTOR.. .
recitals
o
i
p . O 2

DN SERMCES
rporation hereinafter
:IATES a Califorma
WHEREAS, sdes tax revenues can ,be increased through: a monitoring, ideniificaiioh and correction of "point of sale" allocation . y
bv
system of cpniinuous
errors and;
WliEREAS, an. effective program of sales tax management will imjprove identification of sales tax opportunities as. they relate to economic development ind provide for more accurate" sales tax forecastbg; and
WHEREAS, City desires the combination of data entry, report Dreparation,. and .data analysis necessary to effeciively manage the municipal sales tax bass erroneously allocated-to other jurisdictions and allocation pools; and and recover revenues
WHEREAS, Contractor has the programs, equipment and persOnijel required to deliver the sales tax services referenced herein;
THEREFORE, City and Consultant, for the. consideration hereinafi agree as follows: ■
er described, mutually

X L i z* h-* . U .s.

SERVICES
The Contractor shall perform jhe foIlowing.serN'ices:

A. Sales tax and economic analysis
i. Contractor shall establish a special data base that identifies the name, address and quarterly allocations of the major sales tax producers within the City for the mostcurrent and previous four quarters from the date of this agreement. Major sales tax producers are defined as those businesses, meeting a quarteKly revenue threshold determined by City. Since 100% of the: business outlets, registered vAih the Board pf Equalization are tracked monthly,, this major producers datsl base is designed to highlight the activities of major businesses. A second data bsLse covering the^same period will be established showing total sales tax. receipts Tor identified by the Board of Equalization. These data bases will special reports to the City on: major sales tax producers ty rank and category, analysis of sales tax activity by category and business districts pi- redevelopment areas specified by City, analysis of reporting aberrations, and psr capita- and outlet comparisons with, state wide sales.
each business category
)e utilized to generate

2. Contractor shall provide up-dated reports each quarter sales by geographic area, major- outlets, and categoiy; arei comparisons; and current graphics, tables, and top 100 listings, due to State audits, fund transfers, and recehables along payments will be. identified.
dentifying changes in,
growth arid decline
Quarterly aberrations
with late or double

3. Contractor will provide a non-confidential newsletter foi Chambers of Cominerce and other economic developmen
analyze Ci^'s sales tax trends by major groups, and geo, disclosing'confidentialinfbrmation.
4, Contractor will provide annual reports for the Mana
identifying historical growth comparisons with slate, county, and C.P.I. indices; top producer listings and.make up and: vol base. Annual reconciliation worksheets to assist Finance forecasting will also be p^o^^ded.
tr' -
the City to share with
interest groups that
:raphic areas withpui

5. Contractor shall make available to City Staff the Jr. program and data base containing sellers permit information outlets registered with the Board of Equalization. In adc process for City the monthly registration.and allocation files p magnetic media. Printouts of registration changes and dollar:
name and number will be provided from these files on a month] B. Allocation Audit and Recovery

1. Contractor shall conduct an initiahand pn-golng sales !
identify and correct ''poiht-ofTSale" distribution errors and iheKby generate pre\a6usiy unrealized sales tax income for the City. Common errors that will be monitored and corrected include;, transpo.sition errors resulting in ^sallocations; errpriePus ger and Gty Council
selected city averages
M.ility of the economic
Officers with budget
dL, DATA computer
for all in-city business
ition, cQntractor shall
rpvided by the Board in
; allocated by business
y basis.
tax audit in order to
consolidation of multiple outlets; misreporting of ^'oint of location; delays in reporting new outlets; misiden'tifying, transactions as a "use tax" rather, than a "sales tax," and erroneous fund transfers and adjubments. sale" from the wTong

1-4 (S. i.1 1. A 4

2. Contractor vdW initiate contacts with the appropriate accounting officials in coinpanies .that have businesses where exists to verify whether current tax receipts accurately reflect Such contracts wdll be conducted in a manner to encourage and expansion.
sales management and
a probability of error
the local sales activit)'';
lolcal business reientipn;

3. Contractor shall prepare and submit to the. Board
information necessary to correct any allocation errors that ar follow-up with the individual businesses and the State Boai|i ensure that all back quarter payments due. the City are recovered of Equalization all
e identified and shall
d of Equaliiation to

4. If during the course of its audit, Contractor finds businesses located in the: City that are properly reporting sales tax but have the potential for modifying their operatioa to provide an even greater share to the City, Con those, businesses and the City to encourage such changes.

C. On Going Consultation
Contractor shall work with City Staffs on questions related to tenaht mix alternatives for maximum sales tax returns; advise City busines.s-license staff on utilization of reports to enhance business license collection efforts; provide sales tax projectic ns on specific projects ■for redevelopment negotiation and city budget purposes; and provide sample reports, ractor will work with
letters and prcgranls to enhance the sales tax base through development efforts,

CONFIDENTIALITY
improved economic

Section 7056 of the State of California Revenue and Taxation code I-—o 'r^r
Specifically limits the.
disclosure of confidential taxpayer informatiori cpniained in the reco 'ds of the State Board of Equalization. This section specified .the conditions under which a. City niay authorize persons other than City officers and employees to examine- Staie Sales and Use Tax records.

The following conditions specified in Section 7056 (b)i (1) of th Revenue and Taxation Code are hereby made part of this contractua] s State of Galifornia
agreement.,
A. Contractor is authorized by this agreement to examine sales ajnd use tax records of the Board of Equalization provided to City pursuant to contract under the Bradley> Burns Uniform Sales and Use Tax Law.

B. Contractor is required to disclose information contained in, or derived from, those sales and use tax records: only to an officer or employee of the by resolution to examine the information,
C. Contractor is prohibited from performing consulting services fo term of-this agreement.
-ity who is authorized
r a retailer during ,the
D. Contractor is prohibited from retaining the information coniained in, or derived from, those sales' and use tax records, after this agreement has expired. Information, obtained by examination of board records shall be. used only" for purposes related to collection oflocal sales and-usetax or for other governmentaif.mctions of the City aS; set forth by resolution adopted pursuant to Section 7056 (b) of the Revenue aiid. taxation Code. The resolution shall designate the Contractor as a person, authorized to examine sales and use tax records and certify that this agreement meets the

"N
requirements set forth above and in Section 7056 (b), (1) of the Revenue and Taxation Code.

CONSIDERATION
I
A. Contractor shall establish the sales tax and audit data bases and shall provide the monthly and quarterly updates referenced above for a fee of S300.00 per month, invoiced quarterly.

B. Contractor shall be further paid 15% of all new Sales and/or Use tax revenue received by the City as a result of audit .and recovery work.performed by Contractor.

Said percentage fee vill apply to fund transfers received for back quaner reallocations and monies received in the first eight consecuuve reporting quarters following completion of the audit by Contractor and confirmiition.qf corre.ciions.'by the State Board of Equalization.

Contractor shall obtain City approval prior to beginning the work of correcting lax reporting methodology or "point of sale" for specific businesses where said payment of the percentage fee will be expected. Said approval shall b City Manager or his designated representative on the Sales Tax Audit Authorization form, a copy of which is attached as "Exhibit A." City sha Contractor's submittal of evidence of :State: Fund. Transfers accomplished by the
pay audit fees upon
and payrnents to City
from, businesses identified in the audit and approved by the Cit>'.

Above sum shall constitute full reimbursement to Contractor indirect expenses incurred by Contractor in performing audit!, of Gomractor's employees, and travel expenses connected witlh out-of-state. busines.ses -and Board of E:qualization representai ves. ■ for all direct and
including the salaries
contacting

R . Ji.1

CITY MATERIALS AND SUPPORT
City shall adopt a resolution in a form acceptable to the State Board Of Equalization and in compliance with Seciipn 7056 of the Revenue and taxation COdei authorizing Contractor to examine the confidential sales tax records of City, City further agrees .to provide, any information or assistance that may readily be available such as busineSss within the Cit>' and copies of the monthly sales tax allocation reports received from the be

TERMINATION
if
This agreement may be terminated by either party with. 30 days writ presentation of such notice, Contractor may continue to work termination. Upon termination, Contractor shall be paid the valiie reporting work, performed less payments previously made. Gorape|j work previously authorized and satisfactorily performed shall be provided in the preceding section enliiled "Consideration." e
All documents, data, surveys and reports prepared by Conirac agreement shall be considered the property of the City and upon ■performed by Contractor, such documents and other identified mater to City by Contractor.
iOsTDEPENDENT CONTRACTOR
Contractor shall perform the services hereundef as an independent furnish such ser\'ices in his own manner and medipd, and under ard of Equalization,
n notice. Upon the
hrough the date of
all tax analysis and
sation for any audit
made at the times
or pursuant to this
payment for services
ais shall be delivered
contractor and shall
no circumstances or

conditions shall any agent, servant, or employee of Contractor (je considered, as an employee of City.

NON-ASSIGNMENT
This Agreement is not assignable either in whole or in part by C^jntractor without the written consent, of City,

ATTORNEY'S FEES
le provisions of this
costs and reasonable.

In the event a legal action is commenced to enforce any of t Agreement, the prevailing paity shall be entitled to recover its attorney's fees.

GOViERNING LAW
The laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this agreement and shall also govern the interpretation of this agreements

t=. J.I 'f- -
f \ ! ^

INDEMNIFICATION
Coniractor hereby agrees to, and shall hold City, its elective and appointive boards officers, agents and employees, harmless from any liability for damage or claims for damage-for personal injury, including death, as well as from claims for bread i of confidentiality or properly damage which may arise from Contractor's negligent act», errors or omissions under this Agreement. Contractor agrees to and shall defend City and its elective Und appointive boards, -ofiicers, agents and employees from any suits o equity for damages caused, or alleged to have been eauaed,- by aforesaid negligent acts, errors or omissions.
r actions at law or in
ieason .of any of the
City hereby agrees to, and shall hold Contractor, its officers, agents and employees, harmless from any liahility for damage or claims for damage for personal injury, including death, as well as from claims for breach of confidentiality or property damage which may arise from City's negligent acts, errors or omissions under this Agre sment. City agrees to and 'shall defend Contractor and its officers,, agents and employees from any suits or actions at law or in equity for damage caused, or alleged to.have been caus4;d, by reason of aiiy of the aforesaid negligent acts, errors or omissions.

r-l t~> K ~ :* W fe. 1.1
NQTIGE
All notices required by this Agreement shall be given to City and Con first class mailpostage prepaid, addressed as follows;

HERMOSA BEACH
1315 Vall^ Drive
Hermosa Beach, California 90254-38
tractor In writing, by
Contractor: HINDERUTER, DE LLAMAS, &
150 West First Street, Suite.280
Claremont, California 91711-4139

IN WITNESS
on the date
3S WHEREOF, the parties hereto have caused, this AgT'
first above written by their respective officefs duly a:utn( ee
or:
i
CITY;

OF HERMOSA BEACH
.XI
g5

ASSOCIATES
nent to be executed
I'zed in that behalf;
City Clerk
CONTRACTOR:

HINDERUTER, DE LLAMAS ASSOCIATES
A Califprni/Corporation
APPROVEDvASirOFO
City Attorney

City of Hermosa Beach | Page 1 of 3
Meeting Date: November 12, 2024
Staff Report No. 24-AS-047
Honorable Mayor and Members of the Hermosa Beach City Council INTRODUCE AN ORDINANCE REPEALING H.B.M.C. SECTION 3.08.020.,

ADOPT A RESOLUTION SETTING THE SETTLEMENT AUTHORITY OF THE

CITY MANAGER FOR GENERAL LIABILITY AND WORKERS COMPENSATION

CLAIMS, AND ADOPT A LITIGATION/CLAIMS MANAGEMENT POLICY CEQA: Determine the Ordinance is not a project under the California Environmental Quality Act.
(Interim Human Resources Manager Cynthia Stafford)
Recommended Action:

Staff recommends City Council:

1. Introduce by title only and waive first reading of an Ordinance of the City of Hermosa Beach, California, repealing Section 3.08.020 of the Hermosa Beach Municipal Code (Attachment 1); and

2. Adopt a resolution to increase the settlement authority of the City Manager for General Liability and Workers’ Compensation Claims to meet statutory limits set forth in Government Code §935.4 and to adopt a litigation/claims management policy (Attachment 2).

Executive Summary:

The Hermosa Beach Municipal Code current limits the City Manager’s settlement authority to the current jurisdictional limit of the small claims court. In keeping with best management practices for litigations and claims management, it is recommended City Council authorize the City Manager to settle claims up to $50,000 as authorized by the Government Code.

Background:

In California, before a resident may sue a public entity (a state, county or local governmental entity) or a person acting in its capacity as a government employee for money damages, they must first file a claim which meets the requirements of the California Tort Claims Act (see California Government Code §§ 810-996.6). With very limited exceptions, no lawsuit for money damages may be brought against a governmental entity unless a written claim has been properly filed within the six-month time limit.

In accordance with § 935.4 of the California Government Code, the City Council may authorize an employee of the City to perform the claims management procedures and

City of Hermosa Beach | Page 2 of 3
functions of the City, subject to the certain limitations. Namely, that the employee’s ability to allow, compromise, or settle a claim against the City shall not exceed fifty thousand dollars ($50,000). Currently, Hermosa Beach Municipal Code (HBMC) § 3.08.020 lists the settlement authority of the City Manager for claims against the City and this authority is much lower than the statutory maximum at the time. Thus, in order to streamline and more effectively manage claims against the City, the proposed item is to repeal this HBMC section and adopt, via resolution, a litigation management policy and higher settlement authority for the City Manager.

Discussion:

Pursuant to HBMC section 3.08.020, the City Manager currently has settlement authority for general liability and workers' compensation claims up to the current jurisdictional limit of the small claims court – which is currently $12,500. In full, this code section states:
“The City Manager, with the approval of the City Attorney, is authorized to settle or compromise any monetary claim or litigation against the City or any officer or employee thereof, without the prior consent of the City Council, in an amount not to exceed the then current jurisdictional limit of the small claims court, as to any individual claimant. The City Manager, with the approval of the City Attorney, is further authorized to settle or compromise any claim that is less than the then current jurisdictional limit of the small claims court that the City may have against any person. The City Manager is authorized to execute and deliver any instrument necessary to effectuate a settlement or compromise permitted in this section.”
There is no mandatory requirement that the City Manager’s settlement authority must be in the Hermosa Beach Municipal Code as compared to a resolution. Removing it from the Municipal Code and adopting it via resolution does allow for flexibility moving forward regarding ease of change or other modification.

The cost of settling claims has increased due to the rising costs of attorney's fees, medical charges and repair/remediation expenses. The Government Code provides authority the City Council to delegate claims management, including settlement of said claims, to an employee of the city, up to the statutory limit of $50,000. (California Government Code § 935.4.)
Currently, most claims (including all claims above the City Manager’s settlement authority) are taken into closed session. This process increases the City's costs as the attorney representing the City of Hermosa Beach is present at closed session and may also delay the timely resolution of a claim. Any costs associated with the presentation are charged to the City, including meeting and preparation time. In addition, there is staff time and preparation associated with adding and managing agenda items.

Staff recommends City Council adopt a resolution (Attachment 2) allowing the City

City of Hermosa Beach | Page 3 of 3
Manager to settle claims up to $50,000 as allowed by Government Code § 935.4 and adopt the Litigation/Claims Management Policy which sets forth the limitations and best practices for general liability and workers' compensation claims. Staff also recommends adopting an ordinance repealing §3.08.020 of the HBMC to allow compliance with § 935.4 of the California Government Code, and its designated settlement authority via the proposed resolution (Attachment 1).

Environmental Review
This Ordinance and Resolution are not projects under the California Environmental Quality Act pursuant to CEQA Guidelines section 15378 (b)(5) as the Ordinance is an organization or administrative activity of the City that will not result in direct or indirect physical changes in the environment.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policy:
 1.2: Strategic planning. Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs.

Fiscal Impact:

There is no fiscal impact related to the recommended action. On an operational level, the recommend action is designed to create several efficiencies in investigating, settling and resolving general liability and workers compensation claims and related litigation costs.

Attachments:

1. Draft Ordinance

2. Draft Resolution
Respectfully Submitted by: Cynthia Stafford, Interim Human Resources Manager Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

CITY OF HERMOSA BEACH
ORDINANCE NO. ORD-24-XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA REPEALING HERMOSA BEACH MUNICIPAL CODE SECTION 3.08.020 AND DETERMINING THE ORDINANCE IS NOT A

PROJECT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT

THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The City Council desire to more efficiently and cost effectively review and process claims against the City by expanding the ability of the City Manager to settle claims up to the amount authorized by the Government Code.

SECTION 2. Currently, the Hermosa Beach Municipal Code limits the City Manager’s settlement authority to the current jurisdictional limit of the small claims court.

Repeal of this code section is necessary in order to effectuate the adoption, via a separate City Council Resolution, of the Litigation Management Policy and increase it settlement authority for the City Manager.

SECTION 3. Section 3.08.020 of the Hermosa Beach Municipal Code is hereby repealed in its entirety:
“3.08.020 Limited settlement authority.

The City Manager, with the approval of the City Attorney, is authorized to settle or compromise any monetary claim or litigation against the City or any officer or employee thereof, without the prior consent of the City Council, in an amount not to exceed the then current jurisdictional limit of the small claims court, as to any individual claimant. The City Manager, with the approval of the City Attorney, is further authorized to settle or compromise any claim that is less than the then current jurisdictional limit of the small claims court that the City may have against any person. The City Manager is authorized to execute and deliver any instrument necessary to effectuate a settlement or compromise permitted in this section.”

SECTION 4. Environmental Review. This Ordinance is not a project under the California Environmental Quality Act pursuant to CEQA Guidelines section 15378 (b)(5) as an organization or administrative activity of the City that will not result in direct or indirect physical changes in the environment.

SECTION 5 . Effective Date. This Ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937.

SECTION 6. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

PASSED, APPROVED, and ADOPTED on this 12th day of November, 2024 Mayor Dean Francois
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Patrick Donegan
City Clerk City Attorney

CITY OF HERMOSA BEACH
RESOLUTION NO. RES-24-XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH

ESTABLISHING SETTLEMENT AUTHORITY FOR THE CITY MANAGER FOR

GENERAL LIABILITY AND WORKERS' COMPENSATION CLAIMS UP TO THE STATUTORY LIMITS OF $50,000, ADOPTING A LITIGATION/CLAIMS

MANAGEMENT POLICY AND FINDING THE SAME EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of Hermosa Beach is committed to ensuring that its general liability and worker' compensation program is efficient and implements cost-containment measures;
WHEREAS, Government Code § 935.4 allows a city council of a city to delegate settlement authority up to $50,000 for the efficient and expeditious settlement of general liability and workers' compensation claims;
WHEREAS, increasing the settlement authority of the City Manager is in keeping with best management practices for litigation and claims management to reduce attorney's fees and decrease processing time.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council adopts the Litigation Management Policy attached hereto as Exhibit “A.”
SECTION 2. Consistent with Government Code § 935.4, the City Manager of the City of Hermosa Beach is hereby authorized to settle claims against the City for general liability and workers' compensation claims in an amount not to exceed fifty thousand dollars ($50,000).

SECTION 3. This Resolution is not a project under the California Environmental Quality Act pursuant to CEQA Guidelines section 15378 (b)(5) as the Resolution is an

organization or administrative activity of the City that will not result in direct or indirect physical changes in the environment.

SECTION 4. This resolution shall take effect on the same day that the Ordinance repealing section 3.08.020 of the Hermosa Beach Municipal Code takes effect. The City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted.

PASSED, APPROVED, and ADOPTED on this 12th day of November, 2024.

Mayor Dean Francois
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Patrick Donegan
City Clerk City Attorney

EXIHIBT A

ADMINISTRATIVE MEMORANDUM
TO: All Applicable Employees FUNCTION: Human Resources
FROM: Cynthia Stafford, Interim Human Resources Manager SUBJECT: LITIGATION MANAGEMENT POLICY NO: P-29
(NEW)
I. PURPOSE
To establish and implement a formal litigation/claims management program to control expenses and ensure that appropriate procedures and internal controls are followed.

II. POLICY
In California, before a resident may sue a public entity (a state, county or local governmental entity) or a person acting in their capacity as a government employee for money damages, they must first file a claim which meets the requirements of the California Tort Claims Act (see California Government Code sections 810-996.6). With very limited exceptions, no lawsuit for money damages may be brought against a governmental entity unless a written claim has been properly filed within the six-month time limit.

This Administrative Policy set forth claims management responsibilities and authority for claims filed against the City of Hermosa Beach.

III. DEFINITIONS
For the purposes of this policy the following definitions apply:

A. Claim
A demand for compensation made following an adverse
incident resulting in damage or loss to property and/or personal injury.

B. Risk Management Analyst
An individual responsible for managing an organization's risks and minimizing the adverse impact of losses. The risk
management analyst is charged with identifying risks, evaluating risks, selecting the best techniques for treating identified risks, implementing the chosen risk management techniques, and regularly evaluating and monitoring the program. This person is also involved in the managerial processes of planning,
organizing, leading, and controlling those activities. The risk management analyst manages the effects of financial risks on the organization.

C. Risk Pool
California Joint Powers Insurance Authority (CJPIA) members pool resources as a Joint Powers Authority (JPA) to support liability, workers' compensation, and property self-insurance programs.

D. Claims Administrator
The City of Hermosa Beach has Carl Warren as their third-party administrator (TPA) for General Liability and Athens
Administrators as their third-party administrator (TPA) for Workers’ Compensation programs. They provide claims
administration and other essential services to the City. Legacy claims are managed by Adminsure on behalf of ICRMA (prior risk pool).

IV. RESPONSIBILITIES
The primary responsibility for handling claims and/or litigation against the City shall be assigned to the Risk Management Analyst.

Claims/litigation of a sensitive nature may be assigned to the Human Resources Manager, or other party, at the discretion of the City Manager or the City Council.

All claims naming the City, the City Council or any Official of the City in their official capacity shall be received by the Human Resources Office.

All suits, subpoenas, injunctions, motions, etc. naming the City, the City Council, or any official of the City in their official capacity shall be received by the City Clerk Department, dated, and entered into City records. Legal actions naming only individual employees and not the City, must be served on the named employee by the process server.

The City Clerk is not authorized to accept such documents for individual City employees.

In all cases of litigation, the City Manager will select, in concert with the Human Resources Manager and the Claims Administrator for the City, a qualified attorney who has a demonstrated knowledge about the subject matter being litigated. In addition, a case analysis, defense strategy, defense budget and review process will be developed and become an integral part of each case litigated by the City. The selected attorney must be on the approved list of panel attorneys maintained by the City's risk pool.

V. APPLICABILITY
This policy applies to all General Liability and Workers’ Compensation claims and Litigation matters.

VI. PROCEDURES AND RESPONSIBILITIES
A. RECEIPT OF CLAIM
Claims are to be accepted only by the Human Resources
Department. Claims must be submitted on a form approved by the City of Hermosa Beach.

Summons, subpoenas, and other such documents are to be
accepted only by the City Clerk's office. Summons for individual employees must be received by that employee. If the claim deadline falls on a holiday or a weekend day, the deadline is automatically extended to the following regular business day. A claim is considered presented once it is placed in the U. S. mail.

B. PROCESSING OF CLAIMS

1. All claims against the City must be submitted to the Human Resources Office.

2. Copies of each claim will be sent to the Risk Management Analyst, immediately upon receipt.

3. The Risk Management Analyst will send a copy of the claim and a request for information (as required) to the appropriate department.

4. The department involved in the claim will forward responses to any request for information to the Risk Management
Analyst within the stated number of working days.

5. The Risk Management Analyst will evaluate the available information, discuss the claim with the Claims Administrator and take appropriate action to accept or deny the claim within forty-five (45) days. Claims not acted upon within 45 days are deemed denied by operation of law. (Govt. Code S. 912.4, 913)

6. The Risk Management Analyst is responsible for coordinating any necessary investigation, for managing the ongoing
handling of the claim and for maintaining the City's claim file.

C. DENIAL OF CLAIMS

1. The City Manager, upon careful review and consultation with the Human Resources Manager and Risk Management
Analyst, is vested with the authority to deny claims on behalf of the City.

2. The Risk Management Analyst will coordinate with the thirdparty claims administrator the issuance of formal, written denial of claim response to claimants.

D. PUBLIC INQUIRIES CONCERNING THE FILING OF A CLAIM

AGAINST THE CITY
Persons inquiring about filing a claim against the City should be advised of the following:

1. Claim filing requirements are set by law in the Government Code. (S. 910, et. seq.)

2. A claim must contain certain specific information. Claims will only be accepted on the City's claim form to ensure that all information is provided.

3. Deadlines for filing claims depend on the type of claim and are set by law.

4. Claims should be sent only to the attention of the Human

Resources Office.

5. More specific information can be obtained from the Risk Management Analyst.

VII. LITIGATED CLAIMS AND CASES
A. Defense Counsel

1. Defense counsel for each case will be selected by the City Manager after consultation with the Human Resources
Manager and the City's Claims Administrator Panel attorney.

2. The selection will be based on the nature and complexity of the case.

3. Prior to appointment in any litigation, potential defense counsel will provide the following to the City:
a. The names of other professionals (partners, associates, law clerks, paralegals, etc.) who will assist in the defense of the case; their hourly rate; and functions to be
performed by each professional.
b. Within five (5) days of receipt of the file, the attorney shall review the file and provide written verification:
i. that they have the requisite ability to handle the matter; ii. that they will have the time available to properly
represent the City, including preparation and
attendance at all depositions, hearings and trial;
iii. that they will comply with the City's policies and procedures and CJPIA's Litigation management
guidelines and procedures (including billing
procedures); and
iv. that the attorney and law firm to which they belong have no ethical or legal conflicts that would disqualify them from representing the City in the pending litigation.

B. Case Analysis, Strategy and Budget
Within the 30 days following receipt of a case, defense counsel shall prepare and send to the City and its claims administrator all of the following:

1. A comprehensive written analysis of the case. This
analysis shall provide the initial evaluation of the case, including a brief synopsis of the facts of the case, an

analysis of plaintiffs' injuries, damages and exposures in the case, and identification of the strengths and
weaknesses of the case. Counsel shall also provide an
initial impression of liability and identify the pertinent statutes and/or case law that may affect the outcome of the litigation.

2. Defense counsel shall identify any additional information or documentation that is needed to disprove the plaintiff's claims or to establish defenses in the action. Whenever possible, this investigation and information gathering shall be done by the City's Claims Administrator or Risk
Management Analyst.

3. Defense counsel shall define the strategy to be used in defending each lawsuit, including:
a. the anticipated course of action to be taken and
prospect for success (i.e. motion to dismiss, motion
for summary judgement, negotiated settlement, trial,
etc.).
b. the facts or elements which must be proved or
disproved and the discovery necessary to establish
these defenses or proof;
c. the timing of the discovery, filing of motions,
negotiations or other objectives;
d. a description of how the work will be distributed
among those who will be working on the case; and
e. the tactics to be used in defending the case and the advantages to be gained by use of these tactics.

4. Defense counsel will also provide an estimate of the anticipated cost of each significant aspect of the litigation, including:
a. discovery/litigation expenses up to trial;
b. outside expert expenses through trial; and
c. trial expenses.

C. Communication
Copies of all correspondence and pleadings shall be promptly provided by defense counsel to the City's Risk Management Analyst and Claims Administrator and to each of the defendants represented by said counsel (and CJPIA when the case meets excess reporting criteria). Defense counsel will promptly respond to all letters or phone calls and will keep the City and its Claims Administrator (and CJPIA when the case meets excess reporting criteria) fully advised of the progress in each case.

Depositions will be scheduled by defense counsel to permit the attendance of a representative of the City as well as each of the defendants represented by said counsel (and CJPIA when the case meets excess reporting requirements). Immediately upon receipt, notice of all hearings shall be sent by defense counsel to the Risk Management Analyst and to each defendant (and CJPIA when the case meets excess reporting requirements) to allow them to attend the hearing.

Upon request, and at such other times as deemed necessary, defense counsel shall provide written or oral evaluations of the litigation. These evaluations shall disclose any weaknesses or strengths that have been discovered, any changes in applicable statutes or case law, any increase or decrease in anticipated costs, and (if possible) the potential liability and settlement value of the case. These evaluations should be as straight-forward and as objective as possible to allow the City and its Claims Administrator to meaningfully analyze the case and to determine the course of action to be taken.

D. Settlement Authority
Defense counsel shall not settle any lawsuit or make a settlement offer in any amount without prior authorization by the City.

Claims settlement authority is as follows:
$50,000 or less City Manager
$50,001 or more City Council
E. Legal Billings
All billings for legal services and costs shall be submitted at least quarterly. Fees and costs shall be billed at the rates previously agreed upon. All bills shall state with particularity the legal work performed, the hours expended to perform the work, and the costs incurred. Attorneys submitting the bills for payment are responsible for the content of the bills and will work with the City and its claims adjustor to resolve problems or answer questions.

Legal fees will not be paid unless submitted in the following format:

1. Each legal activity will be dated and itemized (multiple daily descriptive explanations of activities with a single time entry is not acceptable).

2. The initials of the attorney who completed the itemized tasks must be included with the entry;

3. The amount of time to complete the task must be broken down into tenths of hours; and

4. The rates charged by each attorney working on the case must be summarized with the amount of hours to depict a cost per attorney.

F. Trial Report
At the conclusion of all trials, a brief summary trial report must be directed to the City and its Claims Administrator outlining the trial results.

G. Final Reports
At the conclusion of the case, a short summary report must be directed to the City and its Claims Administrator. Original closing papers and the final billing must be attached.

Within the 90 days following the termination of each lawsuit, the City will review the file to determine compliance with the City's guidelines and the strategy and budget developed for the case. If appropriate, a meeting will be arranged to discuss perceived problems and/or ways to improve defense of City claims.

H. Claim Tracking
The Risk Management Analyst will monitor all open claim/litigation files and reports from the claims administrator for the City to ensure that all cases are being managed in the best interest of the City. The Risk Management Analyst will also track the status and costs of all claims/litigation against the City and quarterly compile a report for the City Council and City Manager.

VIII. DISSEMINATION OF POLICY
All employees involved in claims management, including all Department Directors shall receive a copy of this policy. The policy may be updated regularly and redistributed with a form for the employee to sign and return acknowledging they have received, read and understand the policy.

IX. APPROVED BY THE CITY MANAGER

Suja Lowenthal, City Manager
IV. ACTION
This Policy is effective on November 12, 2024

City of Hermosa Beach | Page 1 of 5
Meeting Date: November 12, 2024
Staff Report No. 24-AS-024
Honorable Mayor and Members of the Hermosa Beach City Council

AN UPDATE FOR THE CITY OF HERMOSA BEACH TO ACHIEVE GENDER EQUITY

THROUGH ITS WORKFORCE, OPERATIONS, AND SERVICES
(Interim Human Resources Manager Cynthia Stafford)
Recommended Action:

Staff recommends City Council receive and file an update to Resolution No.19-7218 to achieve gender equity through its workforce, operations and services.

Executive Summary:

The City of Hermosa Beach adopted Resolution No. 19-7218 (Attachment 1) expressing its commitment to achieving gender equity in its workforce, operations and services. Upon passage of the resolution, the City assessed its operations and services through a gender-focused lens to help the City better tailor its management practices to improve equal access to opportunities and services for the public, City staff, and key stakeholders.

This item provides an update to the 2019 program and provides next steps in achieving gender equity in the workplace.

Background:

The California Fair Pay Act, last amended in 2019, is considered the strongest equal pay law in the nation, as well as SB 973 requiring large California employers to report salary data. The Salary Transparency bill, SB 1162, was signed into law by Governor Newsom in September 2022, requiring employers to report salary data by gender, race and occupational category.

The California Fair Pay Act prohibits an employer from paying any of its employees’ wage rates that are less than what it pays employees of the opposite sex, or of another race, or of another ethnicity for substantially similar work, when viewed as a composite of skill, effort, and responsibility, and performed under similar working conditions. “Substantially similar work” refers to work that is mostly similar in skill, effort, responsibility, and performed under similar working conditions. Skill refers to the experience, ability, education, and training required to perform the job. Effort refers to the amount of physical or mental exertion needed to perform the job. Responsibility refers to the degree of accountability or duties required in performing the job. Working conditions has been

City of Hermosa Beach | Page 2 of 5
interpreted to mean the physical surroundings (temperature, fumes, ventilation) and hazards.1
While the difference between the earnings of women and men has decreased over time, it has done so incrementally, creating a persistent gap over decades. There continues to be a disparity in how men and women are paid, even when all compensable factors are controlled for, according to research by Payscale, meaning that women are paid less than men due to no attributable reason other than gender. In 2023, the National Women’s Law Center estimates the gender wage gap is $0.84 for every $1 that men make, and these numbers only get worse for women of color, LGBTQ women, and mothers.2 While a publicly available and set pay scale assists with reducing gender pay inequity, it is not the solution. At its October 22, 2019 meeting, City Council directed staff to return with a resolution supporting the City’s efforts to achieve gender equity through its workforce, operations and services. At its November 12, 2019 meeting, City Council adopted Resolution No. 19-7218 (Attachment 1) expressing its commitment to achieving gender equity in its workforce, operations and services.

Past Council Actions
Meeting Date Description
October 22, 2019 City Council requested staff to return to City Council with a resolution supporting the City’s efforts to achieve gender equity through its workforce, operations, and services.

November 12, 2019 City Council approved a resolution to achieve gender equity through its workforce, operations, and services.

Discussion:

The most recent analysis of the City of Hermosa Beach’s workforce and leadership indicates significant gender equity progress in key areas, with other aspects meriting further study, evaluation and/or attention.

City Workforce / Women’s Leadership
While women are currently well represented among City leadership positions, the total full-time workforce is 36 percent women, which represents a 2 percent reduction from 2019. However, in 2019, the City had 45 women in its workforce and now that number is 52, representing a strong increase for the City’s female workforce.

1 California Department of Industrial Relations
2 California Commission on the Status of Women and Girls.

City of Hermosa Beach | Page 3 of 5
 City Council: None of the five Councilmembers are women. AOne of the five candidates running in the 2024 General Municipal Election is female. Since 1980, there have been 11 (31%) women Councilmembers of 36 total.  Elected Officials: The City Treasurer is a woman (100%).  Boards & Commissions: Nine of the 25 appointed board members and commissioners are women (36%). Excluding the Building Board of Appeals which meets on an as-needed basis, eight of 20 (40%) serving on the remaining four advisory bodies (Civil Service Board, Parks and Recreation Commission, Planning Commission and Public Works Commission) with women with two chairpersons (50%).
 Appointed Officials: City Manager, City Attorney and City Prosecutor. Two of three (67%) are women.
 City Department Heads: The City currently has one department head vacancy (Community Development). Of the remaining six, three (50%) are women.  City Staff (Full-Time): For City staff, 52 of 143 (36%) full-time employees are women. According to the City’s Equal Employment Opportunity statistics for full-time staff reported to the federal government (table below), as of October 15, 2024, men make up the majority of employees in the Protective Service (Police), Professionals (engineers and accountants) and Skilled Craft (Public Works crews) categories, while women predominate in the Administrative Support category. While significant differences in certain categories may merit further study, a large difference may not necessarily indicate a lack of equity.

For instance, according to FBI statistics, the percentage of female police officers is 12 percent nationwide.

City Staff - Full Time Male % Female %
Officials / Administrators 3 43% 4 57%
Professionals 14 74% 5 26%
Technicians 9 50% 9 50%
Protective Service 34 87% 5 13%
Para-Professional 3 43% 4 57%
Administrative Support 4 14% 25 86%
Skilled Craft 19 100% 0 0%
Service / Maintenance 5 100% 0 0%
Totals 91 64% 52 36%
Overall, women are well represented in leadership, technician (analyst, accountant) and para-professional (senior accounting tech, accounting tech) positions. Additional areas of focus could include an assessment of mid-level management positions and the cultivation

City of Hermosa Beach | Page 4 of 5
of Hermosa Beach’s next generation of leaders, including encouragement and facilitation of women running for elected office.

Next Steps
As the City furthers its commitment to gender equality in the workplace and as staffing permits, some steps that could be taken include:

1. Review the language the City uses in its communications to ensure gender neutrality (they vs. he/she).

2. Provide unconscious bias training for employees.

3. Adhere to strict interview processes to ensure consistency, including sending anonymous applicant information (with no personal information) to the subject matter expert’s so that they are only looking at education and experience.

4. Remove barriers to employment, such as allowing a combination of education and experience to qualify for jobs instead of a strict education and experience requirement.

5. Partner with trade schools to hire females as apprentices in traditionally maledominated professions.

6. Conduct a Pay Equity Analysis.

7. Encourage women residents to volunteer to be on a City board or commission.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan.

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policies:
 1.2 Strategic planning. Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs.  1.7 Diversity of representation. Strive to reflect a comprehensive cross-section of the community in appointments to Commissions and Advisory Committees.

Fiscal Impact:

There is no fiscal impact related to the recommended action.

City of Hermosa Beach | Page 5 of 5
Attachment:

Resolution No. 19-7218
Respectfully Submitted by: Cynthia Stafford, Interim Human Resources Manager Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

City of Hermosa Beach | Page 1 of 1
Meeting Date: November 12, 2024
Staff Report No. 24-CR-031
Honorable Mayor and Members of the Hermosa Beach City Council

ACTION MINUTES OF THE PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF OCTOBER 1, 2024
(Community Resources Director Lisa Nichols)
Recommended Action:

Staff recommends City Council receive and file the action minutes of the Parks, Recreation, and Community Resources Advisory Commission meeting of October 1, 2024.

Attachment:

Action Minutes of the October 1, 2024 Parks, Recreation, and Community Resources Advisory Commission Meeting
Respectfully Submitted by: Lisa Nichols, Community Resources Director Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

1 CITY OF HERMOSA BEACH
Parks, Recreation, and Community Resources Advisory
Commission
Meeting Minutes
October 1, 2024, 7:00 PM
Council Chambers
1315 Valley Drive
Hermosa Beach, CA 90254
Members Present: Chairperson Jani Lange, Vice Chairperson Lauren Pizer Mains, Commissioner Barbara Ellman, Commissioner Thomas
Moroney, Commissioner Traci Horowitz
_____________________________________________________________________

1. CALL TO ORDER
Chairperson Lange called the Open Session to order at 7:00 p.m.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Special Events and Filming Coordinator Austin DeWeese.

3. ROLL CALL
Office Assistant Kalyn Kaemerle announced a quorum.

4. ANNOUNCEMENTS

4.a UPCOMING CITY EVENTS
Community Resources Director Lisa Nichols gave the presentation.

5. PRESENTATIONS

5.a AVP JUNIOR NATIONAL CHAMPIONSHIPS POST-EVENT

PRESENTATION (LONG TERM AGREEMENT REQUIREMENT)
Coming forward to address the Commission at this time:

Al Lau, AVP event representative

5.b COMMUNITY CHANUKAH CELEBRATION PRE-EVENT

PRESENTATION (LONG-TERM AGREEMENT REQUIREMENT)

2 5.c SKECHERS PIER TO PIER FRIENDSHIP WALK PRE-EVENT

PRESENTATION (LONG-TERM AGREEMENT REQUIREMENT)
Coming forward to address the Commission at this time:

Amy Guy, Skechers Pier to Pier Friendship Walk event representative

5.d GLOW RIDE FOR CYSTIC FIBROSIS POST-EVENT PRESENTATION (FEE WAIVER GRANT REQUIREMENT)
Coming forward to address the Commission at this time:

Melissa Yaeger, Glow Ride for Cystic Fibrosis event representative

6. COMMUNITY RESOURCES DIRECTOR REPORT
Community Resources Director Lisa Nichols gave the report.

7. PUBLIC COMMENT
Coming forward to address the Commission at this time:

Denny Lennon, Hermosa Beach resident
Janice Brittan, Hermosa Beach resident

8. COMMISSIONER COMMENTS

9. CONSENT CALENDAR
Moved by: Commissioner Traci Horowitz
Seconded by: Commissioner Barbara Ellman
To approve the consent calendar.

Ayes (5): Chairperson Jani Lange, Vice Chairperson Lauren Pizer Mains, Commissioner Barbara Ellman, Commissioner Thomas Moroney, and Commissioner Traci Horowitz
Motion Carries

9.a ACTIONS MINUTES OF THE REGULAR MEETING OF AUGUST 6, 2024

9.b ACTIONS MINUTES OF THE REGULAR MEETING OF SEPTEMBER 3, 2024

9.c JUNE 2024 ACTIVITY REPORT

10. PUBLIC HEARINGS

11. MATTERS FOR COMMISSION CONSIDERATION

11.a APPROVAL OF 2025 RETURNING IMPACT LEVEL ll SPECIAL EVENTS - 24-CR-023

3 Moved by: Commissioner Thomas Moroney
Seconded by: Vice Chairperson Lauren Pizer Mains
To approve the following Impact Level II returning special events on the 2025 Special Event Calendar as proposed in the staff report:
• AAU Southern Pacific Grand Prix Series
• Beach Tennis Tournament
• Easter Sunrise Mass
• Glow Ride for Cystic Fibrosis
• Hope Chapel Picnic
• Sandy Sauté
• The South Bay Paddle
• Waterman's South Bay Surf Series
• USAV Beach Trials
• Volley4Sound
• Walk to End Alzheimer's
Ayes (5): Chairperson Jani Lange, Vice Chairperson Lauren Pizer Mains, Commissioner Barbara Ellman, Commissioner Thomas Moroney, and Commissioner Traci Horowitz
Motion Carries
Moved by: Commissioner Barbara Ellman
Seconded by: Commissioner Traci Horowitz
To approve the SoCal Beach Foundation events as proposed in the staff report with a friendly amendment to add the event date of September 27 to the 2025 Special Event Calendar and for SoCal Beach Foundation to submit a report of its successes in meeting the mission of its nonprofit organization, to create and sustain court locations in underprivileged locations, with future special event requests for Commission’s consideration.

Ayes (5): Chairperson Jani Lange, Vice Chairperson Lauren Pizer Mains, Commissioner Barbara Ellman, Commissioner Thomas Moroney, and Commissioner Traci Horowitz
Motion Carries

4 11.b APPROVAL OF THE COMMENCEMENT OF SPECIAL EVENT LONGTERM AGREEMENT NEGOTIATIONS WITH THE ASSOCIATION OF

VOLLEYBALL PROFESSIONALS FOR THE AVP JUNIOR NATIONAL
CHAMPIONSHIPS AND THE AVP HERMOSA BEACH OPEN - 24-CR024 Coming forward to address the Commission at this time:

Al Lau, AVP event representative
Denny Lennon, AAU Hermosa Beach Championships event
representative
Mark Paaluhi, Day at the Beach Hermosa Beach Open event representative
Jeff Smith, JVA/BVCA Hermosa Beach National Championships event representative
Moved by: Commissioner Thomas Moroney
Seconded by: Commissioner Traci Horowitz
To recommend to City Council to approve the initiation of long-term agreement negotiations with the Association of Volleyball Professionals for the AVP Junior National Championships and the AVP Hermosa Beach Open for a one-year agreement for up to eight days of event activity in late July 2025.

Ayes (5): Chairperson Jani Lange, Vice Chairperson Lauren Pizer Mains, Commissioner Barbara Ellman, Commissioner Thomas Moroney, and Commissioner Traci Horowitz
Motion Carries

12. FUTURE AGENDA ITEMS

13. PUBLIC COMMENT

14. ADJOURNMENT
Chairperson Lange adjourned the meeting at 9:56 p.m.

Chair City Clerk

City of Hermosa Beach | Page 1 of 5
Meeting Date: November 12, 2024
Staff Report No. 24-CMO-051
Honorable Mayor and Members of the Hermosa Beach City Council

LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY REPORT FOR SEPTEMBER 2024
(Emergency Management Coordinator Maurice Wright)
Recommended Action:

Staff recommends City Council receive and file the September 2024 Fire and Ambulance monthly report.

Executive Summary:

City departments generate monthly reports to provide a snapshot of activities performed each month. Prior to the transition of fire and ambulance transport services to the County of Los Angeles, the Hermosa Beach Fire Department developed monthly response reports. After the transition, the monthly report was updated to include Los Angeles County Fire Department (LACoFD) and McCormick Ambulance information and continues to be uploaded to the website. The following report provides details regarding services provided for the month of September 2024.

Background:

At the February 11, 2020 Council meeting, City Council requested monthly reports on the City Council agenda under consent calendar. Monthly reports began to appear commencing with the September 14, 2020 City Council agenda. The enclosed report reflects the services for September 2024.

Past Board, Commission, and Council Actions
Meeting Date Description
February 11, 2020
(Regular Meeting)
City Council requested monthly reports on the City Council agenda under consent calendar.

September 14, 2020
(Regular Meeting)
Monthly reports began on City Council consent agenda.

Discussion:

City of Hermosa Beach | Page 2 of 5
The September 2024 monthly report provides an overview of services provided by LACoFD and McCormick Ambulance (Attachment —September 2024 LACoFD and McCormick Ambulance Monthly Report).

Los Angeles County Fire Department (LACoFD)
LACoFD and McCormick Ambulance work together to provide emergency medical services (EMS) to the Hermosa Beach community. LACoFD has two apparatus stationed at Station 100 including one assessment engine (Engine 100) staffed with a Fire Captain, a Fire Engineer, and a Firefighter Paramedic; and a paramedic squad (Squad 100) staffed with two Firefighter Paramedics. The paramedic squad (Squad 100) only responds to calls for service exclusively within the City of Hermosa Beach. It does not provide mutual aid, thereby remaining available for calls within Hermosa Beach.

Each LACoFD apparatus has the capability to provide basic emergency medical care known as Basic Life Support (BLS) to medical patients. In addition, the paramedic squad has advanced equipment, including medications, and responds from within the City to address Advanced Life Support (ALS) calls, such as a stroke or heart attack.

McCormick Ambulance is one of the emergency medical transport companies within Los Angeles County. LACoFD does not conduct patient transport; therefore, unincorporated areas are included in the fire department transport contracts with various providers.

Contract cities are responsible for negotiating and contracting with a medical transport provider for their community. Within the South Bay, many of the cities have contracted with McCormick Ambulance to conduct emergency medical transportation including the City of Hermosa Beach.

When LACoFD is dispatched, McCormick Ambulance September also be dispatched as the City’s emergency medical transportation provider. LACoFD provides life-saving medical care on scene and continues ALS level care as the patient is transported to a local hospital. In the case of a BLS level call, monitoring and care are safely provided by one of the two Emergency Medical Technicians (EMTs) assigned to the responding ambulance.

LACoFD follows industry standards developed by the National Fire Protection Association (NFPA), which outlines call transfer times and total response times. The NFPA standard for call transfer time is that each call will be answered within 60 seconds 90 percent of the time. Additionally, responding units are to be enroute within 60 seconds for EMS related calls and 80 seconds for structure fire calls. NFPA further stipulates that for EMS calls, responding units must arrive on scene within 8 minutes and 59 seconds 90 percent of the time.

The September 2024 call transfer report provided by LACoFD indicates that there were two calls with a transfer time longer than the NFPA standard. Staff is working with LACoFD

City of Hermosa Beach | Page 3 of 5
to incorporate the South Bay Regional Public Communications Authority (RCC) call transfer time data, currently provided semi-annually, into the monthly reports. The RCC call transfer data provides information regarding each call for service from the time that the call first comes into the 9-1-1 system to the time that it is transferred to LACoFD.

Table 1 below provides the response details for the incidents in Hermosa Beach.

Table 1: NFPA Standard Exceedance—Response Details
Date Call Type
Call
Transfer
Time
Length of
Transfer
LACoFD
Dispatch
Time
On
Scene
Time
Length
of Arrival
Total
Response
time
9-2-24
(BLS)
Priority:1 00:32 99 00:35 00:43
7 minutes
58 seconds
9 minutes
37 seconds
9-20-24 (ALS)
Priority:1
21:00 209 21:05 21:10 4
minutes
22 seconds
7 minutes
51 seconds
Table definitions
 Call Transfer Time: The exact time when the call was transferred from South Bay Regional Public Communications Authority also known as Regional Communications Center (RCC).
 Length of Transfer: The length of time that it took from LACoFD dispatch center to answer the call from RCC.
 LACoFD Dispatch Time: The time in which appropriate fire apparatus were dispatched to the incident.
 On Scene Time: The time in which the dispatched units arrived at the incident location.
 Length of Arrival: The time between when the unit was dispatched and arrived on scene.
 Total Response Time: The total combined time between the call transfer time and the length of time arriving units on scene.

McCormick Ambulance
McCormick Ambulances are staffed by two EMTs who can provide and transport BLS patients independently and, with the support of LACoFD paramedics riding in the ambulance, can also transport ALS patients.

In September 2024, McCormick Ambulance responded to 49 calls for services within the City of Hermosa Beach. The September 2024 report indicated that five calls resulted in delayed Code 3 responses. A Code 3 response is one where the responding emergency units are driving with lights and sirens to a presumed life-threatening emergency, which is typically classified as an ALS call. According to the McCormick Ambulance contract,

City of Hermosa Beach | Page 4 of 5
“response time must not exceed eight (8) minutes, fifty-nine (59) seconds” for a Code 3 incident. Of the five delayed Code 3 calls, the average response time was eleven (11) minutes, thirty-four (34) seconds with the longest single response time at fifteen (15) minutes, fifty-three (53) seconds.

There was one delayed Code 2 response in September 2024. A Code 2 response is one where the responding emergency units are driving with lights and sirens to an emergency classified as a basic life support or BLS call. According to the McCormick Ambulance contract, “response time must not exceed fifteen (15) minutes, zero (0) seconds” for a Code 2 incident. For the one delayed Code 2 call, the response time was fifteen (15) minutes, twenty-one (21) seconds.

Staff reviewed the September 2024 McCormick Ambulance monthly report. The following outlines the reasons for the delayed responses:
 Multiple Calls: (1) The dispatch center received multiple calls at the same time;  Crew Error: (5) The crew initially responded to the wrong location.

McCormick Ambulance demonstrates a continuous effort to detect and correct service level performance deficiencies by identifying the reason for delayed response times, issuing personnel performance notices when mandatory response requirements are not met and releasing personnel upon continued performance issues. McCormick Ambulance also provides training and continuing education to staff to improve skills and service delivery.

Although the emergency medical transport units arrived on scene within the allowable timeframe for 43 calls in September 2024, patients were provided timely life-saving emergency medical care on scene by Los Angeles County Fire Department paramedics.

When LACoFD arrives on scene, it takes paramedics 5 to 10 minutes to conduct the required treatment protocols prior to commencing transport with McCormick Ambulance.

During the patient treatment phase, the requested ambulance is typically on scene waiting for the paramedics to complete their treatment protocols even if the ambulance response is delayed. Los Angeles County Fire Department and McCormick Ambulance are committed to providing excellent emergency medical care, customer service, and response to the residents and visitors of Hermosa Beach.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Safety Element

City of Hermosa Beach | Page 5 of 5
Goal 5. High quality police and fire protection services provided to residents and visitors.

Policy:
 5.2 High level of response. Achieve optimal utilization of allocated public safety resources and provide desired levels of response, staffing, and protection within the community.

Fiscal Impact:

Fire and ambulance services are contracted and accounted for during the annual budget process.

Attachment:

Fire and Ambulance Monthly Report—September 2024
Respectfully Submitted by: Maurice Wright, Emergency Management Coordinator Concur: Angela Crespi, Deputy City Manager
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager

E100 S100 Total

RESCUE, EMS
300 - Rescue, emergency medical call (EMS) call, other 9 8 17 7.83% 311 - Medical assist, assist EMS crew 15 14 29 13.36%
320 - Emergency medical service, other 5 3 8 3.69%
321 - EMS call, excluding vehicle accident with injury 38 37 75 34.56% 322 - Vehicle accident with injuries 1 1 2 0.92%
324 - Motor vehicle accident with no injuries 1 1 0.46% RESCUE, EMS Total 69 63 132 60.83%

GOOD INTENT CALL
600 - Good intent call, other 31 8 39 17.97%
611 - Dispatched & cancelled enroute 30 12 42 19.36%
GOOD INTENT CALL Total 61 20 81 37.33%

FALSE ALARM, FALSE CALL
700 - False alarm or false call, other 1 1 0.46%
FALSE ALARM, FALSE CALL Total 1 1 0.46%

SPECIAL OR OTHER INCIDENT TYPE
900 - Special type of incidents, other 2 1 3 1.38%
SPECIAL OR OTHER INCIDENT TYPE Total 2 1 3 1.38%
Grand Total 133 84 217 100.00%
Note:

Data based on Fireview report - apparatus 2024 YTD240930. *Units responses in and outside the City of Hermosa Beach.

LOS ANGELES COUNTY FIRE DEPARTMENT

HERMOSA BEACH
FOR THE MONTH OF SEPTEMBER 2024
Incident Type UNIT RESPONSES Percentage

DAY OF THE WEEK E100 S100 Total
Sunday 35 24 59
Monday 25 13 38
Tuesday 17 9 26
Wednesday 10 6 16
Thursday 12 9 21
Friday 20 15 35
Saturday 14 8 22
Grand Total* 133 84 217
Note:

Data based on Fireview report - apparatus 2024 YTD240930. *Units responses in and outside the City of Hermosa Beach.

LOS ANGELES COUNTY FIRE DEPARTMENT

HERMOSA BEACH
FOR THE MONTH OF SEPTEMBER 2024

UNIT RESPONSES
-
5 10
15 20
25 30
35 40
E100
S100

TIME OF THE DAY E100 S100 Total
00:00:00 TO 00:59:59 5 4 9
01:00:00 TO 01:59:59 4 3 7
02:00:00 TO 02:59:59 - - -
03:00:00 TO 03:59:59 4 1 5
04:00:00 TO 04:59:59 1 1 2
05:00:00 TO 05:59:59 2 1 3
06:00:00 TO 06:59:59 3 2 5
07:00:00 TO 07:59:59 - - -
08:00:00 TO 08:59:59 4 2 6
09:00:00 TO 09:59:59 4 4 8
10:00:00 TO 10:59:59 8 5 13
11:00:00 TO 11:59:59 5 5 10
12:00:00 TO 12:59:59 6 5 11
13:00:00 TO 13:59:59 7 3 10
14:00:00 TO 14:59:59 7 7 14
15:00:00 TO 15:59:59 11 8 19
16:00:00 TO 16:59:59 5 3 8
17:00:00 TO 17:59:59 6 2 8
18:00:00 TO 18:59:59 8 6 14
19:00:00 TO 19:59:59 13 3 16
20:00:00 TO 20:59:59 5 3 8
21:00:00 TO 21:59:59 11 6 17
22:00:00 TO 22:59:59 7 6 13
23:00:00 TO 23:59:59 7 4 11
Grand Total* 133 84 217
Note:

Data based on Fireview report - apparatus 2024 YTD240930. *Units responses in and outside the City of Hermosa Beach.

LOS ANGELES COUNTY FIRE DEPARTMENT

HERMOSA BEACH
FOR THE MONTH OF SEPTEMBER 2024

UNIT RESPONSES
-
2 4
6 8
10 12
14 00:00:00 TO 00:59:5901:00:00 TO 01:59:5902:00:00 TO 02:59:5903:00:00 TO 03:59:5904:00:00 TO 04:59:5905:00:00 TO 05:59:5906:00:00 TO 06:59:5907:00:00 TO 07:59:5908:00:00 TO 08:59:5909:00:00 TO 09:59:5910:00:00 TO 10:59:5911:00:00 TO 11:59:5912:00:00 TO 12:59:5913:00:00 TO 13:59:5914:00:00 TO 14:59:5915:00:00 TO 15:59:5916:00:00 TO 16:59:5917:00:00 TO 17:59:5918:00:00 TO 18:59:5919:00:00 TO 19:59:5920:00:00 TO 20:59:5921:00:00 TO 21:59:5922:00:00 TO 22:59:5923:00:00 TO 23:59:59 E100
S100

Ad Hoc Report:

Name:

Report Date:

Description:

Seizure Date Seizure Time ALI City Answer Secs Call Type ID ALI Class 09/01/2024 09:09:09.000 HERM BCH 2 911 Calls WPH2
09/01/2024 15:03:11.000 HERM BCH 3 911 Calls WPH2
09/01/2024 19:08:31.000 HERM BCH 2 911 Calls WPH2
09/01/2024 23:20:19.000 HERM BCH 2 911 Calls WPH2
09/01/2024 23:20:21.000 HERM BCH 2 911 Calls WPH2
09/02/2024 00:15:40.000 HERM BCH 2 911 Calls WPH2
09/02/2024 00:32:32.000 HERM BCH 99 911 Calls WPH2
09/02/2024 11:34:11.000 HMB 2 911 Calls WPH2
09/02/2024 12:22:38.000 HERMOSA BEACH 2 911 Calls WPH2
09/02/2024 19:24:32.000 HERM BCH 2 911 Calls WPH2
09/02/2024 19:29:32.000 HERM BCH 2 911 Calls WPH2
09/02/2024 21:43:42.000 HERMOSA BEACH 2 911 Calls WPH2
09/03/2024 09:33:58.000 HERM BCH 1 911 Calls WPH2
09/05/2024 15:38:16.000 HERMOSA BEACH 1 911 Calls WPH2
09/05/2024 19:50:25.000 HERMOSA BEACH 2 911 Calls WPH2
09/06/2024 14:18:10.000 HERM BCH 59 911 Calls WPH2
09/06/2024 19:37:07.000 HMB 2 911 Calls WPH2
09/06/2024 23:44:54.000 HERM BCH 2 911 Calls WPH2
09/07/2024 11:43:14.000 HERM BCH 2 911 Calls WPH2
09/07/2024 21:04:55.000 HERM BCH 37 911 Calls WPH2
09/08/2024 15:55:34.000 HERM BCH 2 911 Calls WPH2
09/08/2024 17:22:09.000 HERM BCH 2 911 Calls WPH2
09/08/2024 18:20:30.000 HERMOSA BEACH 2 911 Calls RESD
09/09/2024 00:21:20.000 HMB 2 911 Calls WPH2
09/09/2024 20:02:41.000 HERM BCH 2 911 Calls WPH2
09/10/2024 21:18:36.000 HERMOSA BEACH 21 911 Calls VOIP 09/12/2024 06:17:32.000 HERMOSA BEACH 2 911 Calls WPH2
09/12/2024 06:42:10.000 HERMOSA BEACH 2 911 Calls RESD
09/12/2024 18:30:25.000 HERMOSA BEACH 2 911 Calls VOIP
09/13/2024 21:02:19.000 HERMOSA BEACH 2 911 Calls WPH2
09/13/2024 22:38:59.000 HMB 2 911 Calls WPH2
09/14/2024 10:11:54.000 HB 2 911 Calls WPH2
09/14/2024 19:24:14.000 HERMOSA BEACH 2 911 Calls VOIP
09/15/2024 16:08:22.000 HERM BCH 2 911 Calls WPH2
09/15/2024 18:11:12.000 HERMOSA BEACH 2 911 Calls WPH2
09/16/2024 12:02:12.000 HMB 2 911 Calls WPH2
09/16/2024 14:18:59.000 HERMOSA BEACH 2 911 Calls WPH2
09/17/2024 23:30:17.000 HERM BCH 2 911 Calls WPH2
09/17/2024 23:31:51.000 HERMOSA BEACH 3 911 Calls RESD
Hermosa Call Answer Time
10/01/2024 02:06:44
September 2024
Los Angeles County Fire

09/18/2024 08:48:15.000 HMB 2 911 Calls WPH2
09/18/2024 17:11:41.000 HERMOSA BEACH 2 911 Calls RESD
09/19/2024 15:10:02.000 HERM BCH 2 911 Calls WPH2
09/19/2024 15:49:57.000 HERMOSA BEACH 2 911 Calls WPH2
09/20/2024 00:57:42.000 HERM BCH 2 911 Calls WPH2
09/20/2024 21:00:41.000 HERM BCH 209 911 Calls WPH2
09/20/2024 22:15:53.000 HERM BCH 2 911 Calls WPH2
09/21/2024 10:02:31.000 HERMOSA BEACH 2 911 Calls VOIP
09/21/2024 21:50:20.000 HERM BCH 2 911 Calls WPH2
09/22/2024 03:30:55.000 HERMOSA BEACH 46 911 Calls WPH2 09/22/2024 12:02:49.000 HERMOSA BEACH 2 911 Calls RESD
09/22/2024 15:33:24.000 HERMOSA BEACH 2 911 Calls VOIP
09/23/2024 10:11:47.000 HERM BCH 2 911 Calls WPH2
09/24/2024 03:27:06.000 HERM BCH 2 911 Calls WPH2
09/24/2024 03:30:23.000 HERM BCH 2 911 Calls WPH2
09/24/2024 08:40:11.000 HERM BCH 2 911 Calls WPH2
09/24/2024 19:56:33.000 HERM BCH 1 911 Calls WPH2
09/25/2024 11:44:56.000 HERM BCH 2 911 Calls WPH2
09/25/2024 23:04:43.000 HERMOSA BEACH 1 911 Calls WPH2
09/26/2024 03:30:38.000 HB 2 911 Calls WPH2
09/27/2024 11:44:50.000 HERMOSA BEACH 2 911 Calls BUSN
09/27/2024 15:00:14.000 HERMOSA BEACH 35 911 Calls WPH2 09/27/2024 16:20:20.000 HERMOSA BEACH 2 911 Calls VOIP
09/27/2024 20:25:11.000 HERMOSA BEACH 2 911 Calls VOIP
09/28/2024 23:24:50.000 HERMOSA BEACH 2 911 Calls WPH2
09/29/2024 10:03:33.000 HERMOSA BEACH 2 911 Calls VOIP
09/29/2024 11:27:43.000 HERM BCH 2 911 Calls WPH2
09/29/2024 16:08:07.000 HERM BCH 2 911 Calls WPH2
09/29/2024 16:08:31.000 HERM BCH 2 911 Calls WPH2
09/29/2024 16:11:22.000 HERM BCH 2 911 Calls WPH2
09/29/2024 21:28:43.000 HERMOSA BEACH 18 911 Calls WPH2 09/29/2024 22:18:00.000 HERMOSA BEACH 16 911 Calls WPH2 09/30/2024 09:36:35.000 HMB 2 911 Calls WPH2
Average Call Answer Time (seconds) 9

McCormick Ambulance
September 2024
Total Number of Dispatched Calls
Dispatched Calls Totals
Transported 49
Canceled 47
Grand Total 96
51%
49%
Transpots Cancels

McCormick Ambulance
September 2024
Calls Per Day of the Week
Day of the
Week
Completed Canceled Total
Sunday 12 16 28
Monday 8 7 15
Tuesday 4 7 11
Wednesday 2 5 7
Thursday 6 3 9
Friday 10 6 16
Saturday 7 3 10
Calls Total 49 47 96
0 2
4 6
8 10
12 14
16 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Transports Cancels

McCormick Ambulance
September 2024
Calls by Time of Day
Time of Day Calls
00:00:00 to 00:59:59 3
01:00:00 to 01:59:59 1
02:00:00 to 02:59:59 0
03:00:00 to 03:59:59 1
04:00:00 to 04:59:59 1
05:00:00 to 05:59:59 0
06:00:00 to 06:59:59 2
07:00:00 to 07:59:59 0
08:00:00 to 08:59:59 1
09:00:00 to 09:59:59 2
10:00:00 to 10:59:59 5
11:00:00 to 11:59:59 3
12:00:00 to 12:59:59 2
13:00:00 to 13:59:59 0
14:00:00 to 14:59:59 3
15:00:00 to 15:59:59 5
16:00:00 to 16:59:59 2
17:00:00 to 17:59:59 1
18:00:00 to 18:59:59 4
19:00:00 to 19:59:59 2
20:00:00 to 20:59:59 2
21:00:00 to 21:59:59 4
22:00:00 to 22:59:59 4
23:00:00 to 23:59:59 1
Total Calls 49

McCormick Ambulance
September 2024
Calls by Time of Day
0 1
2 3
4 5
6

McCormick Ambulance
September 2024
Responses by Code
Within Allowable
Time
Delayed
Response Total
Code 3:

Response Time of
8:59 or less
19 5 24
Code 2:

Response Time of
15:00 or less
24 1 25
Canceled 47
Total Responses 43 6 96

City of Hermosa Beach | Page 1 of 2
Meeting Date: November 12, 2024
Staff Report No. 24-CMO-050
Honorable Mayor and Members of the Hermosa Beach City Council

APPROPRIATION OF FUNDS FROM WEST BASIN WATER DISTRICT WATER

BOTTLE FILLING STATION GRANT
(Environmental Programs Manager Douglas Krauss)
Recommended Action:

Staff recommends City Council:

1. Accept $2,000 in grant funds from the West Basin Water District;

2. Approve estimated revenue of $2,000 in the Grant Fund; and

3. Appropriate $2,000 in the Grant Fund for the purchase of a water bottle filling station.

Executive Summary:

Staff applied for, and was successful in securing, grant funding from West Basin Water District (West Basin) to support the installation of a water bottle filling station (filling station) at South Park. Staff recommends acceptance and appropriation of these grant funds to help offset the purchase this equipment.

Background:

The City successfully secured similar grant funds from West Basin for water bottle filling stations in the past. In 2019, the City received funding and installed filling stations in Valley Park and the Greenbelt near Pier Avenue. In 2021, the City received funds to install a filling station in the northern dugout of Clark Field. In 2023, the City received funds to install a filling station on the western dugout of Clark Field. These filling stations offer a convenient place for community members to refill reusable water bottles or get a drink for themselves or their pets.

The grants fund up to $1,000 for indoor filling stations and $2,000 for outdoor filling stations and agencies may apply for the funding twice per year.

Past Council Actions
Meeting Date Description
December 14, 2021 Appropriated funds from the West Basin grant to fund installation of water bottle filling station at Clark Field northern dugout.

February 27, 2024 Appropriated funds received in 2023 from the West Basin grant as part of the Fiscal Year 2023-24 Mid-Year Budget Review to fund installation of water bottle filling station at Clark Field western dugout.

City of Hermosa Beach | Page 2 of 2
Discussion:

Staff applied for the grant funds in 2024 and received notice of the funding award in September 2024. Staff is planning to replace the existing fountain in South Park, near the western side of the playground with the new filling station. The existing fountain is beyond its useful life and is in need of replacement. Staff will continue to apply for this funding and identify other strategic locations for future installations.

General Plan Consistency:

This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below:

Sustainability and Conservation Element
Goal 5. Water conservation practices, recycled water use, and innovative water technologies support a resource efficient community
Policy:

6.1 Water conservation programs. Update and improve water conservation and efficiency programs, requirements, and incentives on a regular basis.

Fiscal Impact:

If approved, staff would appropriate $2,000 in the Grant Fund and add the corresponding estimated revenue of $2,000 in the Grant Fund for the South Park filling station. The filling station is expected to cost a total of $3,592.

The South Park filling station was recently purchased using budgeted FY 2024-25 Public Works Parks Division maintenance materials funded by the General Fund. Acceptance of the West Basin grant funds would help offset the purchase cost by $2,000 so the fiscal impact to the General Fund would be reduced from $3,592 to $1,592.

Attachment:

Award Letter
Respectfully Submitted by: Douglas Krauss, Environmental Programs Manager Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager