Hermosa Beach City Council
February 25, 2025

HERMOSA BEACH

SPECIAL EVENTS POLICY GUIDE

This policy guide has been developed to clarify and carry out the City’s mission statement related to events that occur on outdoor public spaces within the City of Hermosa Beach.

Mission Statement
Hermosa Beach strives to offer a safe and enjoyable environment for special events to take place in a way that balances resident and visitor needs. Special events in Hermosa Beach are celebrated for being community-friendly, enhancing local beach culture, and offering a myriad of benefits to the local community. The City of Hermosa Beach works collaboratively with event operators in an efficient and clear manner to process and carry out permits in compliance with this policy.

City Contact Information
The City of Hermosa Beach Community Resources Department is available to assist and answer any questions related to the special events process.

Website: www.hermosabeach.gov
Phone: (310) 318-0280
Email: [email protected]
Address: 710 Pier Avenue, Hermosa Beach, CA 90254
Cover Image: Hermosa Beach Murals Project - John Van Hamersveld

General Information + Frequently Asked Questions
When is a Special Event Permit required?
• For any organized event, activity, celebration, or function involving the use of the beach at which one hundred or more persons are to be assembled or the use of other outdoor public spaces or rights-ofway at which twenty-five or more persons are to be assembled. • For any commercial organization requesting use of any outdoor public space within the City. • For any nonprofit organization requesting use of any outdoor public space within the City.

How do I apply for a Special Event Permit?
Special Event Applications must be submitted using the online form on the City’s website.

Are private events allowed?
All events located on the beach within the commercial zone, the Pier, or Pier Plaza should be open to spectators and the general public free of charge. Participant entry fees are permissible.

What is the “Nothing Weekend”?
On at least one weekend during the Peak Season (Memorial Day to Labor Day), no Special Event Permits will be issued. This means that any application for a Special Event Permit that coincides with a designated “Nothing Weekend” will be asked to provide alternate event dates for the event to be considered.

How will this policy be enforced?
The Special Events Policy Guide will be strictly enforced by City staff. Those found to be violating City policy or failing to comply with any of the requirements of the Hermosa Beach Municipal Code may be subject to penalties or fines. Special events, and any of its participants, vendors, or spectators, found to have caused damage or whom are in violation of any City policy, or the Hermosa Beach Municipal Code may be subject to greater deposits, regulation, or restrictions when submitting Special Event Applications in the future.

Where are special events allowed?
To ensure adequate space and resources are available, and to limit potential disturbances to the community, special events are limited to the following locations:
• North and South of Pier (within the Commercial Zone) – See page 3 • The Strand
o Strand use is only permitted for events continuously moving with no obstruction to public access • Pier Plaza
• Rights-of-way
• The following City parks:
o Valley Park, 2521 Valley Drive
o Community Center, 710 Pier Avenue
o Clark Field, 861 Valley Drive
o Edith Rodaway Park, 350 Prospect Avenue
Special Event Applications for City parks not included above will be considered on a case-by-case basis.

However, Special Event Permits will not be issued for South Park, 425 Valley Drive, or Noble Park, 1400 The Strand.

Commercial Zone

Use Classifications + Impact Characteristics
Special events are evaluated based on several factors and will be categorized as Impact Level I, II, or III based on the information provided in the Special Events Application. Once the information is submitted and reviewed by the Community Resources Department, City staff will determine the Impact Level of the event using the Impact Characteristics Matrix.

The Impact Level of the event will be used to determine:
• the deadline for Special Event Application submittal; and • the level of review for approval (City staff, Parks, Recreation and Community Resources Advisory Commission, and City Council).

Impact Characteristics Matrix
If more than one option is applicable, the highest characteristic will be used to determine the impact level.

Characteristic Impact Level I Impact Level II Impact Level III Total Attendees and Spectators
Per Event Day
100-500 501 – 1,999 2,000 or More
Event Location(s) Park or Beach The Pier or Pier Plaza Streets, the Strand, or Public Right of Way
Use of Volleyball Courts and
Beach Tennis Courts
None North or South
Volleyball Courts; or
Beach Tennis Courts
North and South
Volleyball Courts; or
North and South
Volleyball Courts and
Beach Tennis Courts; or
North Volleyball Courts
and Beach Tennis Courts
Event Season(s) Winter Spring or Fall Summer –
Peak Season
(Memorial Day to
Labor Day)
Event Day(s) Monday - Thursday Friday, Saturday, or
Sunday
Holiday
Total Consecutive Event Days
(Including Set-up and Tear-down)
1-2 3-4 5 or More
(May not exceed 15)
Additional requests such as Film/Still
Photo Permit, Reserved Parking,
Fencing, Staging, Street Closures, or
Amplified Sound Permit
None 1-2 3 or more
Impact Level 5 or More
Applicable
=Impact Level I
2 or More
Applicable
= Impact Level II
2 or more
Applicable =
Impact Level III
Pass-Through Events
An event where participants pass through the City of Hermosa Beach and the event does not start or end in Hermosa Beach is considered a Pass-Through Event. A Special Event Application is required for a Pass-Through Event and the approval process is determined based on the Impact Level assigned to the event.

Pier Plaza Promotions
The Pier Plaza Promotion option is designed to provide organizations with a one-day promotional opportunity on Pier Plaza. These events must be strictly commercial for brand awareness, or product or service launches.

Organizations who wish to hold a Pier Plaza Promotion will be required to submit a Special Event Application.

Up to five Pier Plaza Promotions may be approved each calendar year.

Approval Guidelines + Requirements
Event Approval Findings
A Special Event Permit may be issued upon finding that the event producer can adhere to all of the terms outlined in this Special Events Policy Guide.

Application Submittal Deadlines and Approval Process
Special Event Applications must be submitted as follows:
• New events: If the new event is an Impact Level I or II, the application must be submitted at least 90 days in advance of the event. If the new event is an Impact Level III, the application must be submitted no later than July 30 for the following calendar year. New events to Hermosa Beach will be subject to a Public Hearing by both the Parks, Recreation and Community Resources Advisory Commission and City Council. • Returning Level III events: Must be submitted no later than July 30 for the following calendar year.

Returning Impact Level III will be subject to review by both the Parks, Recreation and Community Resources Advisory Commission and City Council.
• Returning Level II events: Must be submitted at least ninety (90) days in advance of the event. Returning Impact Level III will be subject to review by the Parks, Recreation and Community Resources Advisory Commission.
• Returning Level I events: Must be submitted at least 30 days in advance of the event. Level I events will be subject to review by City staff.
o Pier Plaza Promotions: Review and approval of Pier Plaza Promotion events will follow the same approval process as Level I events.

Any returning event to the City that is requesting a significant change to the event format including the location, total event days, or estimated attendance total may be subject to the application submittal deadlines and approval process outlined for new events at the discretion of the Community Resources Director.

At the discretion of the Community Resources Director, Special Event Applications may be submitted for consideration after the application submittal deadline has passed, provided:
• there are unforeseeable circumstances (memorial service, team victory celebration, need for minimal marketing/advertising);
• the event does not exceed Peak Season (Memorial Day to Labor Day) Event Limits; and • the event can still meet all of the event approval findings The Parks, Recreation, and Community Resources Advisory Commission and City Council will evaluate and recommend approval of returning Impact Level III events and a “Nothing Weekend” first. The Parks, Recreation and Community Resources Advisory Commission will then consider approval of returning Impact Level II events.

City staff will then consider approval of Impact Level I events. New events are considered after all returning events.

Event Type First Day to
Submit Application
Last Day to
Submit Application
Parks, Recreation, and
Community Resources
Advisory Commission Review
City Council
Review
Impact Level I
Late May/Early June
(for following
calendar year)
30 days prior to event n/a n/a
Impact Level II 90 days prior to event
If application is submitted
by August 31: October
If application is submitted
after August 31: TBD
n/a
Impact Level III July 30
(for following
calendar year)
September October
New Events
Impact Level I or II: at least
90 days in advance of the
event
Impact Level III:
no later than July 30 for the
following calendar year.

November November

Event producers are requested to be present at any Parks, Recreation, and Community Resources Advisory Commission and City Council meetings where the event is scheduled to be reviewed.

Event Limits
To balance coastal access with events, the Beach, the Strand, and Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day):
o Maximum of 45 days used by Impact Level III events; and o Maximum of 25 days used by Impact Level II and II events, and (on days not used by Level III events.)
The monthly number of event days for events outside of the Peak Season (Labor Day to Memorial Day) will be limited to a maximum of 15. Additionally, only two events on any given day will be permitted in the City.

Event Notifications
The Community Resources Department may require event producers to provide written notification to all residents and businesses within a 500-foot radius of the event site. The City shall provide the notice, which shall include the date and time of the event and the telephone number of the designated event representative.

Said written notice shall be provided to the surrounding residents and businesses by the event representative not less than 1 week prior to the event. Additionally, new event requests for locations outside of the Beach or downtown area, require event notifications to be posted at the event site leading up to the scheduled Public Hearing to provide the community additional notice of the proposed new event.

Economic Benefit
Event producers will be required to detail positive economic impacts as a result of the event in the Special Event Application. Event producers should encourage use of local businesses to event staff, participants, and spectators. The Hermosa Beach Chamber of Commerce and Visitor Bureau’s business directory is available at www.trulyhermosa.com. Additionally, event producers should engage with local businesses to explore partnership, and promotional opportunities.

Pre/Post Event Meetings
Pre-event and post-event meetings with City staff and event producers may be required. A “pre-event meeting” may be scheduled anytime between 3 months to several weeks prior to the actual event date as determined by City staff.

Site Plan and Signage
A detailed map schematic must be submitted with the Special Events Application that includes the proposed location of the event, including all temporary facilities, structures, signage, and /or equipment to be erected, ingress and egress, and whether existing structures and/or facilities are to be relocated or modified (such as Volleyball Courts or Beach Tennis Courts, for example). • All recreational activities and set-up of recreational equipment should remain at least 50 feet from the Strand wall. Special considerations may be made upon request. • All event-related activities and set-up shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. • All tents must remain at least 10 feet from the Strand wall.

Event signage shall not be placed on City facilities or premises outside of event times. Signage shall not be affixed to City property. Event producers may apply for a Street Banner through the Public Work’s Department.

Simultaneous Use of North and South Volleyball Courts
One side of the north and south of Pier Volleyball Courts will be required to remain open for general public use during events occurring on weekends. An exception may be provided for events that occur at the same time as City-sponsored classes utilizing the north or south of Pier Volleyball Courts or at the discretion of the Parks, Recreation, and Community Resources Advisory Commission and City Council.

Impact to Beach Tennis Courts
Any event requesting removal of the Beach Tennis Courts must provide one of the following:
• An event footprint that would allow for at least three of the permanent Beach Tennis Courts to remain for general public use; or
• Temporary Beach Tennis Courts available for general public use.

o Temporary courts must remain at least 50 feet from the strand wall and shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. If temporary courts are provided outside of the Commercial Zone, outside of the event footprint, it is the responsibility of the event producer to set-up and remove the courts daily as they are not permitted to remain overnight.
o The City and Beach Tennis community would assist with providing the temporary poles and nets to the event producer and provide guidance for installation/removal.

Portable Restrooms and Hand Sanitizing/Sink Facilities
Event producers may be required to provide portable restrooms and hand-sanitizing/sink facilities. The cost of such services shall be borne by the event producer. The number of portable restrooms and hand-sanitizing/sink facilities required will be determined by City staff. City staff will designate the location for any portable restrooms and hand-sanitizing/sink facilities required at the event location.

Parking
If an event producer requests reserved parking, a parking plan outlining the public parking spaces requested with the times of use for each space must be submitted. Event producers may be required to secure satellite parking lots for event staff or attendee parking, and/or shuttle bus transportation.

Coastal Development Permit
Events that meet all of the following criteria will be subject to review by the California Coastal Commission:
• Held between Memorial Day and Labor Day;
• Occupies all or a portion of the beach; and
• Involves a charge for general public admission seating (not including participant entry fees).

Building and Safety Review
Per Chapter 31 of the California Building Code, as adopted by Hermosa Beach Municipal Code 15.04.010, a building permit and plan review is required when any special event on outdoor public spaces includes the temporary installation of the following structures:
• Awnings or canopies
• Marquees - A sign painted on, attached to, or supported by a marquee on a temporary building wall which supports the marquee
• Signs - A ground sign supported by one or more uprights, poles or braces or a sign wholly supported by a sign structure, or a portable sign with the surface temporarily fixed to a structure that is moved periodically
• Towers - A structure designed and constructed to support antennas • Antennas - Wires, poles, rods, reflecting discs or similar devices used for the transmission of electromagnetic waves
• Swimming pools - A structure intended for swimming or recreational bathing that contains water over 18 inches deep
• Relocatable buildings
• Generators, or any other temporary power source
• Temporary structures or tents that exceed 10’ x 10’ that cover an area greater than 120 square feet, including connecting areas or spaces with a common means of egress or entrance that are used or intended to be used for the gathering together of 10 or more persons. • Stages
• Trusses
• Electrical equipment
• Mechanical equipment
• Heaters
• Large-scale ventilation equipment
Following event approval, event producers will be responsible for applying for the necessary permits through the City’s Community Development Department.
• Any event with temporary installation of any of the aforementioned structures, requires the event producer to submit an application for a Building Permit. • If electrical equipment, temporary power sources, or generators would be used, the event producer must submit an application for a Electrical Permit in addition to the Building Permit.

• If mechanical equipment, heaters, or large-scale ventilation equipment would be used, the event producer must submit an application for a Mechanical Permit in addition to the Building Permit. • If plumbing equipment, pools, or water supply lines would be used, the event producer must submit an application for a Plumbing Permit in addition to the Building Permit. This is not required for the use of portable restrooms.

Applications are available on the City’s website. Plan review and permit fees would be applied and are determined by the level of review required. Special Event Permits will not be issued until all appropriate Building and Safety permits have been provided to the Community Resources Department.

County of Los Angeles Fire Department Review
The Fire Prevention Bureau in Carson oversees events taking place in the City. Therefore, event producers may be required to apply for approval by the Bureau through submission of a Public Assemblages and Event Declaration Form. Once the application is submitted the County of Los Angeles Fire Department will review, determine if a Field Inspection will be required for the event, and generate the permit fees. Once approval is obtained, an Operational Permit would be issued to the event producer.

Filming or Still Photo Permit
A Film/Still Photo Permit is required for any event recording or photographing activities resulting in commercial use. Information about professional filming permits may be obtained on the City’s website.

Emergency Action Plan
It is the event producer’s responsibility to have a comprehensive emergency action plan to the City that proposes the steps to be taken for crisis situations, such as event shut down due to severe weather, fire, active hostile attack, or for a missing person, medical emergency or threat of violence. Event producers are also responsible for providing an evacuation plan, including a script for the evacuation announcement and the means to how the evacuation plan and locations will be communicated to event attendees. The event producer’s proposed plan will be evaluated and formalized with the Emergency Management Coordinator in the City Manager’s office.

Trash
Event producers cannot leave any trash at any event site outside of the permanent trash receptacles and may be required to secure additional containers, dumpsters, or services from Athens at a cost borne by the event producer.

Accessibility Plan
It is the event producer’s responsibility to comply with all City, County, State and Federal disability access requirements applicable to the event, including the American with Disabilities Act (ADA). All indoor and outdoor sites, activities and programs must be accessible to persons with disabilities.

Traffic Plan
Event producers requesting street closures must provide a traffic control plan that illustrates all road closures, detours, and the exact placement of all traffic control devices including crash test certified barricades, signage, and message boards. The traffic control plan must be approved by the Police and Public Works Departments. The event producer is responsible for securing and deploying the required traffic control devices outlined in the City approved traffic control plan. The Public Works Department inspects all traffic control devices once deployed to ensure all devices are effective and correctly positioned at a cost to the event producer.

Amplified Sound
Event producers are required to obtain an Amplified Sound Permit if the event intends to use a loudspeaker or sound amplifying equipment for the purpose of giving instructions, directions, lectures, or transmitting music. The Chief of Police will consider the following in the issuance of Amplified Sound Permits:
• The volume and intensity of the noise;
• Whether the noise is prolonged and continuous;
• How the noise contrasts with the ambient noise level; • The proximity of the noise source to residential and commercial uses; • The time of day; and
• The anticipated duration of the noise.

Speakers must be facing westward (towards the ocean) at all times.

Food, Beverage, or Merchandise Sales
In accordance with HBMC Section 12.20.300, the sale of food, non-alcoholic beverages, or branded merchandise from the event producer on the beach is allowed for events approved through the Special Events Permit Program. The sale of these items from any vendor other than the event producer, or any other commodity, merchandise, wares, products, or service on the beach is not allowed. Event producers wishing to sell within these guidelines would be responsible for obtaining a business license from the City, and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health.

Requests for alcohol on the beach will not be considered.

For events not on the beach, the sale of food, non-alcoholic beverages, alcoholic beverages, or merchandise may be considered through the Special Events Permit Program. The event producer would be responsible for ensuring any vendors associated with its event has a current business license with the City and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health. If the sale of alcohol is approved through the Special Event Permit Program, the event producer must secure the appropriate license from the State of California Department of Alcohol Beverage Control (ABC). The City may place restrictions on the way in which alcohol is managed at a proposed event and/or a requirement of security officers and/or assigning City staff to monitor the cost of such services shall be borne by the event producer.

Security
City staff or law enforcement may deem a special event warrants the presence of one or more Police Officers or security personnel and the cost of such services shall be borne by the event producer. Security personnel must be licensed, in uniform and are subject to approval by the City.

Insurance
At least ten (10) days prior to the event, event producers will provide the City with a certificate of insurance providing liability insurance with the following requirements:

Event producer agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Event producer shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy. Notwithstanding the foregoing, Event producer shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which the Event producer submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager.

Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.

If the use includes athletic activities, shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance.

If the Event producer maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Event Day Expectations
In order to immediately address any issues or changes that may arise during the course of an event, producers are responsible for:
• Providing contact information for an event representative that City staff may reach at any time during the event.
o The assigned event representative must be on-site and may not actively participate in the event.

• Maintaining copies of all applicable Special Event Permits and any other permits issued by the City onsite during the event.

Compliance
Applicable Codes + Regulations
The City of Hermosa Beach Municipal Code governs the approval, review, and enforcement of events. The Special Events Policy Guide must be strictly adhered to and all pertinent City Ordinances shall be enforced. The sections of the Hermosa Beach Municipal Code relevant to events include, but are not limited to:

Title 8 – Health and Safety

8.24 Noise Control

8.64 Ban on Polystyrene Food Service Ware
Title 10 – Vehicles and Traffic

10.28 Loading and Unloading

10.32 Stopping, Standing and Parking
Title 12 Street, Sidewalks and Public Places

12.20 Beach and Strand Regulations

12.28 Parks, Playgrounds and Other Public Areas

12.30 Special Events on Public Property
Environmental Requirements
Events in Hermosa Beach are expected to implement the following measures to reduce impacts and costs to the environment, the city, and the community.

MEASURE
Recycling and Waste Reduction

1. Reduce waste and single-use items
No single-use paper, plastics, packaging, and décor items Reduce size/bulk of plates, containers, cups
Use products with high recycled content
No sale or give-away of single-use plastic drinking water bottles.

At 'beer or drink gardens' use recycled or compostable cups Recycle fry-grease for bio-diesel fuels
Limit and reduce size of handouts, flyers and giveaways

2. Recycling containers:

Place well-marked recycle containers adjacent to every trash container Provide onsite 'monitors' directing people to recycling at prime locations or provide secondary trash sorters

3. Staging
Recycle or reuse event construction materials
Use ‘no emission/no VOC’ paints/sealants

4. Transportation
No-idling policy for all vehicles
Sponsor free shuttle or low-cost bus passes
Use electric, hydrogen, hybrid or CNG vehicles

4. Energy
Use energy-efficient lighting
Turn lighting and devices off when not in use
Turn off generators when not in use for significant period Use alternative energy (solar, wind, fuel cell) to supply some power Use alternative fuel generators (CNG, fuel cell, biodiesel)

5. Marine environment
No hosing of surfaces
Full containment of all wastes
Full containment of all six-pack plastic rings. Cut rings prior to disposal

6. Education
Event and vendors must have waste and recycling a prominent theme Ensure vendors and service providers with green measures Report on compliance with above applicable measures
Applicable Fees
All events are subject to an application fee, daily category fees, and additional fees established by resolution of the City Council and any additional costs incurred by the City on behalf of the event. Payment of event fees is due upon receipt. The Community Resources Department has the discretion to revoke a permit if all applicable fees are not paid in a timely manner. Special Event Permit fees are subject to change. Additional fees may apply due to required staffing and/or services from the City of Hermosa Beach’s Community Development Department, Police Department, Public Works Department and/or the Los Angeles County Fire Department.

Current Fee Schedule
Event Categories Fee
Category I
Participant plus spectator crowd less than 500 per event day.

Non-profit: $2 per registrant
and roster of participants
due to City
Commercial: 70/30
split of proceeds
and roster of participants
due to City
Category II
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day including set-up and tear-down; and
• Is conducted in the off-season (not between Memorial Day and Labor Day) and not on any holiday.
$3,362 per event day
Category III
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for one or more days including set-up and tear-down; and
• Is conducted in the Peak Season (between Memorial Day and Labor Day) or on any holiday; or
Participant plus spectator crowd more than 3,000 but less than 5,000 per event day.
$3,700 per event day
Category IV
Participant plus Spectator crowd exceeds 5,000 per event day. $6,727 per event day Additional Fees Fees
Commercial Application Fee - non-refundable $1,057
Non-Profit Application Fee - non-refundable $704
Pass-Thru Application Fee - non-refundable $353
Amplified Sound Permit $207
Additional Fees Cont’d Fees

Pier Plaza Use Fee $14,081 per event day
Event Co-sponsor* $356 per sponsor
Event Setup/Teardown $319 per location, per day
Community Resources Staff $423 per day
Parking Space Fee Fees vary based on parking location
*The Event Co-sponsor fee is charged for each organization listed as a presenting sponsor of the event on any or all marketing materials for the event.

Damage Deposit
Monetary deposits, bonds and other security may be necessary to guarantee performance of all required conditions, clean-up and repair of any City property or facilities damaged as a result of the event. Events may be required to submit a deposit to cover any potential damage to City facilities. All or a portion of the deposit may be refunded upon post event inspection. Events will be billed for the costs to repair or replace any City property damaged as a result of the event if the damage exceeds the deposit provided.

Refund/Cancellation Policy
Once a permit is approved and issued, daily category fees or additional fees may be refunded when written notice is given to the Community Resources Department at least two weeks prior to the event date.

Fee Waiver Grants
To support qualified organizations that have received approval to hold their event, the City provides event fee waiver grant opportunities to assist in its success by relieving the financial burden associated with the cost of the City’s event fees. Events and organizations that qualify for a long-term agreement or in contract are not bound to the terms of this policy. The annual award limit of fee waiver grants is approved by the City Council each fall for the upcoming calendar year. Grants will be awarded up to a maximum of $2,500 per event or a 50% reduction of indirect City event fees, whichever is the lesser amount. Fee waiver grants may only be used toward indirect costs charged by the City; direct costs are not eligible for and organizations are required to pay those in full. The minimum amount of a requested fee waiver grant must total at least $250.

Eligibility
In order to be eligible to apply for a fee waiver grant, the event must be a returning event to the City. Fee waiver grants will not be considered for new events or events taking place during the Peak Season (between Memorial Day and Labor Day). Following approval of an event, a completed Special Event Fee Waiver Grant Application is required to be submitted to the Community Resources Department at least 60 days prior to the event. The request will be reviewed by the Parks, Recreation, and Community Resources Advisory Commission at one of its regularly scheduled meetings for consideration of approval.

Event producers will be requested to demonstrate the following:
• A financial need or other economic justification to be considered for a fee waiver grant; • A positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community;
• The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need. • A positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and

• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Additionally, event producers must be able to fully fund their event should they not receive a fee waiver grant and may not be dependent on the fee waiver grant to determine their ability to hold the event.

Events specifically prohibited from receiving a fee waiver grant include those events that:
• Promote, advocate, or advance a political message or belief. • Projects or organizations who have unsatisfactorily fulfilled its obligations from previous fee waiver grants.

Obligations
Organizations approved for a fee waiver grant will be required to complete the following:
• Include that the event “is brought to you with support from the City of Hermosa Beach” on all marketing materials. The City requests this exact verbiage be used. o A copy of event marketing materials with this exact verbiage must be provided to the City prior to the City’s issuance of the Special Events Permit.
• A formal presentation to the Parks, Recreation and Community Resources Advisory Parks, Recreation, and Community Resources Advisory Commission at one of its regular meetings no more than 60-days following the event. The presentation shall include discussion of:
o Number of attendees.
o Beneficiary of funds raised by the event (if applicable). o Overview of event budget and financial outlook.
o Overview of the community benefit and/or positive economic impact to the City of Hermosa Beach.

Disqualification
Failure to complete these requirements in accordance with this policy shall automatically disqualify the organization from submitting a future request to receive a fee waiver grant for the remainder of the current calendar year plus one additional calendar year.

If any information submitted as part of the Special Event Fee Waiver Grant is found to be fraudulent, event approvals already granted for the remainder of the calendar year will be automatically revoked. While the organization will be permitted to reapply for approval of event(s) in the following calendar year, it will no longer be eligible to apply for a fee waiver grant.

Long-term Agreements
The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable events calendar for its residents. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for a long-term agreement (LTA) with the City.

Eligibility
In order for an organization to be eligible for consideration of a long-term agreement, the event(s) must meet at least three of the following:
• The event(s) must qualify as an Impact Level II or III (per the Impact Worksheet), and at least one of the following:
o Have a combined estimated total of 5,000 people in attendance; or o The event must be at least two (2) consecutive days (including setup and teardown). • Have held its event in Hermosa Beach for at least three consecutive years • The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses; and • The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community.
• The event can demonstrate:
o A community benefit; or

o A positive economic impact as a result of the event.

Event producers will be requested to demonstrate a positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; • The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need.

Event producers will be requested to demonstrate a positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Upon request of an organization whose event does not satisfy one or more of the above eligibility criteria, the City Council may authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide.

Term Limits
LTA’s shall be for no less than two (2) years but shall not exceed a maximum of three (3) years unless otherwise determined by the City Council.

Procedures
The following steps are required to guide the development and implementation of an LTA:

1. Submittal of an LTA Application and corresponding letter to the Community Resources Department demonstrating how the organization meets the criteria.

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by the City Council to begin LTA negotiations with City staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to the City Council for approval.

Obligations
Organizations whose event(s) are approved through an LTA are required to provide a formal presentation to the Parks, Recreation, and Community Resources Advisory Commission at one of its regular monthly meetings no more than 60 days prior and 60 days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes.

Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025

Organization Event Event Description Event Dates (Including Set-up/Tear-down) Annual Fees Payable to the City Annual Fees to be Waived Amateur
Athletic Union
(AAU)
AAU Hermosa
Beach
Championships
Junior volleyball
tournament
July 12, 2025 – July 18, 2025 Direct Costs: $207 plus Parking and City Staff/Services
Amplified Sound: $207
Parking: TBD
City Staff/Services: TBD
Indirect Costs: $7,000
Category I (Non-profit): $2 per
participant x maximum of 500
participants per day x 7 event days =
$7,000
Association of
Volleyball
Professionals
(AVP)
AVP Junior
National
Championships
Junior volleyball
tournament
July 19, 2025 – July 26, 2025 Direct Costs: $207 plus Parking and City Staff/Services
Amplified Sound $207
Parking: TBD
City Staff/Services: TBD
Indirect Costs: TBD
Category I: 30% of registration costs
Mychal’s
Learning
Place
California Great
Santa Stroll
5K run, walk, or
stroll along the
Strand to benefit
Mychal's Learning
Place with
participants dressed
in Santa Suits
December 14, 2024;
December 13, 2025; and
December 12, 2026
Direct Costs: $207 plus Parking
and City Staff/Services TBD
Indirect Costs: $14,081
Amplified Sound: $207 Pier Plaza Use: $14,081
Parking: TBD
City Staff/Services: TBD
Indirect Costs: $3,362
Category II: $3,362

Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025

Organization Event Event Description Event Dates (Including Set-up/Tear-down) Estimated Annual Fees Payable to the City
Estimated Annual Fees to be
Waived
Great Autos
of Yesteryear
Classic Car
Show
Classic cars from all
eras featured on Pier
Plaza
May 4, 2024;
May 3, 2025; and
May 2, 2026
Direct Costs: TBD Indirect Costs: $14,081
City Staff/Services: TBD Pier Plaza Use: $14,081
The Jewish
Community
Center
Chanukah
Community
Celebration
Music, entertainment,
family-friendly
activities, and lighting
of the menorah
December 29, 2024;
December 14, 2025; and
December 6, 2026
Direct Costs: $207 plus City
Staff/Services TBD
Indirect Costs: $14,081
Amplified Sound: $207 Pier Plaza Use: $14,081
City Staff/Services: TBD
Epic Days
Foundation,
INC.

Epic Days Beach day adventure
activities for children
and young adults with
special needs
May 18, 2024 - May 19, 2024 and August 17,
2024 - August 18, 2024; CANCELLED
May 17, 2025 - May 18, 2025 and August 16,
2025 - August 17, 2025; and
May 16, 2026 - May 17, 2026 and August 15,
2026 - August 16, 2026
Direct Costs: $207 plus Parking
TBD
Amplified Sound: $207
Parking: TBD

Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025

Organization Event Event Description Event Dates (Including Set-up/Tear-down) Estimated Annual Fees Payable to the City
Estimated Annual Fees
to be Waived
Fine Arts
Group of
Hermosa
Beach
Fine Arts
Festival
Artists’ booths, a
student art exhibit,
face painting, and art
activities for kids
June 7, 2024 - June 9, 2024;
June 6, 2025 - June 8, 2025; and
June 12, 2026 - June 14, 2026
Direct Costs: Parking TBD Indirect Costs: $11,107
Parking: TBD Category III: $3,599 x 3 event
days = $10,797
Setup/Tear-down: $310
Hermosa
Beach
Education
Foundation
Hearts of
Hermosa
Annual fundraiser for
the Hermosa Beach
Education Foundation
including an auction,
dinner, drinks, and
dancing
March 22, 2024 - March 24, 2024;
*March 28, 2025 - March 30, 2025 Event to
take place on Hermosa Beach Unified
School District Property in 2025; and
March 27, 2026 - March 29, 2026
Direct Costs: $207 plus Parking
and City Staff/Services TBD
Indirect Costs: $4,338
Amplified Sound: $207 Category III: $3,700
Parking: TBD Setup/Tear-down: $638
City Staff/Services: TBD
International Surf Festival Physical fitness
activities with events
across four South Bay
cities
July 31, 2024 - Sunday, August 5, 2024;
July 30, 2025 - August 4, 2025; and
July 29, 2026 - August 2, 2026
Direct Costs: $207 plus Parking
TBD
Indirect Costs: $12,057
Amplified Sound: $207
25% of Parking: TBD Category III: $3,700 x 3 event
days = $11,100
Set-up/Tear-down: $957

Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025

Organization Event Event Description Event Dates
(Including Set-up/Tear-down)
Estimated Annual Fees Payable
to the City
Estimated Annual Fees to be
Waived
Junior
Volleyball
Association
(JVA)/Beach
Volleyball
Clubs of
America
(BVCA)

JVA/BVCA
Hermosa
Beach National
Championships
Junior volleyball
tournament
July 6, 2025 - July 111, 2025 Direct Costs: $207 plus Parking and City Staff/Services TBD
Amplified Sound: $207
Parking: TBD
City Staff/Services: TBD
Indirect Costs: $5,319
Category I (Nonprofit): $2 per
participant x maximum of 500
participants per day x 5 event days
= $5,000
Setup/Teardown: $319
Friends of
the Parks
Pets in the
Park,
and Pumpkins
in the Park
Free community
events
May 4, 2024; CANCELLED
May 3, 2025; and
May 2, 2026
October 19, 2024;
October 11, 2025;
and October 10, 2026
Direct Costs: Parking TBD
Parking: TBD

Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025

Organization Event Event Description Event Dates (Including Set-up/Tear-down) Estimated Annual Fees Payable to the City
Estimated Annual Fees to be
Waived
Shakespeare by the Sea Shakespeare plays in
the park
July 10 - 11, 2024;
July 9 - 10, 2025; and
July 8 - 9, 2026
None Direct Costs: $207 plus
Parking and City Staff/Services
TBD
Amplified Sound Permit: $207
Parking: TBD
Note: The City provides $7,500 in
monetary support
Skechers
Foundation
Skechers
Pier to
Pier
Friendship
Walk
A walk along the Strand
to benefit the
Friendship Foundation
and public education
October 20, 2024;
October 19, 2025; and
October 18, 2026
Direct Costs: Parking TBD
Parking: TBD
Indirect Costs: $3,700
Daily Category III: $3,700
Spyder Surf
Shops
Spyder
Surf Fest
A festival on Pier Plaza
with a fashion show,
surf industry vendor
booths, and giveaways
and prizes as part of
the Surfers Walk of
Fame Weekend
April 27, 2024;
April 26, 2025; and
April 25, 2026
Direct Costs: $207 plus Parking
and City Staff/Services TBD
Indirect Costs: $14,081
Amplified Sound: $207 Pier Plaza Use: $14,081
Parking: TBD
City Staff/Services: TBD

Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025

Organization Event Event Description Event Dates (Including Set-up/Tear-down) Estimated Annual Fees Payable to the City
Estimated Annual Fees to
be Waived
Indivisible Arts State of
the Art
Fundraiser with art
viewing sections,
activities, music,
vendors, and auctions.

May 17, 2025;
May 16, 2026;
and May 15, 2027
Direct Costs: $207 plus Parking
and City Staff/Services
Amplified Sound $207
Parking: TBD
City Staff/Services: TBD
Indirect Costs: TBD
Category I: $2 per participant x up
to 500 participants = $1,000
MESP Inc. Triathlon A ¼-mile ocean swim,
a 10-mile bike ride,
and a 3-mile run on
the strand
August 9, 2024 - August 11, 2024;
August 8, 2025 - August 10, 2025; and
August 7, 2026 - August 9, 2026
Direct Costs: $207 plus Parking
TBD
Indirect Costs: $14,081
Amplified Sound: $207
Parking: TBD Pier Plaza Use: $14,081
Indirect Costs: $4,338
Category III: $3,700
Setup/Teardown: $638
Total: Direct Costs: $2,277 plus
Indirect Costs: $23,719
$25,996
Direct Costs: $12,175 plus
Indirect Costs: $97,907
$110,082

FOP Movies at the Beach 2025 - 2027 1

AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND

FRIENDS OF THE PARKS TO PROVIDE THE MOVIES AT THE
BEACH
THIS AGREEMENT is made this 25th day of February 2025, by and between the City of Hermosa Beach (hereinafter called “CITY”) and the Friends of the Parks (hereinafter called “FOP”).

RECITALS
A. FOP desires to organize, coordinate, produce and oversee the Movies at the Beach (“Event”) in the City on City-owned property for the term of this Agreement.

B. The CITY is willing to make its property available for the Event due to the benefit it provides to the community.

NOW, THEREFORE, the parties agree as follows:

Section 1. Term of Agreement. The term of this Agreement shall commence on February 25, 2025 and terminate on December 31, 2027 unless earlier terminated as provided herein.

Section 2. FOP’s Duties:
a. Event. FOP may organize, coordinate, produce and oversee the Event, which consists of a movie screen on the beach south of the Pier, and sponsorship activations on the beach south of the Pier, Schumacher Plaza, and Pier Plaza. The event must remain free and open to the public. Event days included as part of this Agreement shall be:
• September 6, 2025 and September 13, 2025;
• September 12, 2026 and September 19, 2026;
• September 11, 2027 and September 18, 2027
b. Event Infrastructure. FOP may utilize the existing infrastructure (truss) in place for the Hermosa Beach Concert Series given that FOP utilizes the same sound and stage production company selected for the Hermosa Beach Concert Series and the Movies at the Beach is held on the dates outlined in Section 2.a., the days before the Hermosa Beach Concert Series. FOP shall be responsible for the order and payment of the screen and video projection needed for its event, and any other event related infrastructure needed in

FOP Movies at the Beach 2025 - 2027 2
addition to the existing Hermosa Beach Concert Series infrastructure for its Event.
c. Annual Event Confirmation. FOP must annually inform the CITY of its intent to produce the Event, including confirmation of event dates and event times, no later than three months prior to the event dates. Should FOP desire to reschedule an event date(s) from the dates outlined in this Agreement, it must do so in writing no later than three months prior to the requested event date(s). CITY will review the request against other activities and events booked within the City. While approval of a date change will not be unreasonably withheld, already scheduled activities or events will have priority. Use of additional location(s) may be approved as mutually agreed upon between the CITY and FOP provided FOP informs the CITY of this request at least three months prior to the Event. The CITY or FOP may cancel an Event within 30 days written notice prior to each Event without penalty due to COVID-19 precautionary measures or other pandemic-related health orders that would deem the event unsafe or temporarily prohibited. CITY reserves the right in its sole discretion at any time or times to close and suspend the use of each Event Location subject to this Agreement for any duration in order to protect public health and safety. Any such closure will not constitute a breach or a default of this Agreement. CITY shall have no liability whatever to FOP for the effect of such suspension and closure on any Event, nor shall CITY have any responsibility to provide FOP with substitute Event locations. FOP’s rights under this Agreement are subject and subordinate to CITY’s police and emergency powers in addition to CITY’s rights to manage its municipal facilities including outdoor public spaces and its contractual rights as described in this Agreement.
d. Event Permits and Agreements. FOP shall obtain permits from CITY for each Event and shall enter into and comply with all agreements for such permits as required by CITY, including but not limited to the provision of adequate insurance and indemnification of CITY, its officers, agents, volunteers, employees, and attorneys as outlined in the Special Event Permit. Exhibit A includes a sample Special Event Permit.
e. Insurance. FOP shall provide comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." FOP shall maintain insurance coverage meeting the

FOP Movies at the Beach 2025 - 2027 3
standards outlined in this Section at all times during the term of the Events permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager. Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.

FOP shall provide evidence that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance. If FOP maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. FOP shall furnish properly executed certificates of insurance to City, which certificates shall clearly evidence all coverage required above and provide that such insurance shall not be materially changed, terminated or allowed to expire except on thirty (30) days prior written notice to City; and further, shall provide that if FOP fails to pay any required deductible or self-insured retention, City may do so at FOP’s expense. f. Fee to CITY. FOP shall pay CITY direct costs including but not be limited to the provision of CITY staff time dedicated to the Event, Amplified Sound Permit fees, and parking fees.
g. Annual Review. Within 60 days prior to and after each Event, FOP shall provide an annual overview to the Parks, Recreation and Community Resources Advisory Commission in the form of an agendized presentation. The pre-event presentation shall highlight:
a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and anticipated impacts to the community as a result of the event. The post-event presentation shall include: a general overview including the actual number of attendees; actual impact(s) to the community as a result of the event; and any event struggle(s) and success(es).
h. Environmental Sustainable Measures. FOP shall adhere to the CITY’s environmental sustainability measures, incorporate sustainability

FOP Movies at the Beach 2025 - 2027 4
requirements into vendor agreements, and advertise green measures and rules in event advertising and online. This includes but is not limited to prohibiting the use of single-use plastic straws, stirrers, and utensils (per HBMC 8.64); limiting single-use paper, packaging, and décor items; using appropriately sized plates, containers and cups; and limiting use of handouts, flyers and giveaways; (4) enacting a no-idling requirement for vehicles associated with the loading and unloading of event-related equipment; and (5) providing onsite personnel to ensure that litter and trash are minimized, and recycling is maximized.
i. Parking Spaces. FOP may request dedicated use of public parking spaces as needed for Event activities including parking of Eventrelated vehicles; storage of essential Event-related equipment and supplies; and other Event-related structures for each Event. Use of these spaces must be mutually agreed upon between the CITY and FOP following submittal of a site plan by FOP outlining the use of the parking space(s) at least 10 working days prior to each Event. While approval of parking request(s) will not be unreasonably withheld, already scheduled activities or events will have priority. The CITY will consider approval based on the location, seasonal needs for parking, and the overall impacts to the loss of parking spaces to the area. The City will enforce temporary reserved parking by way of complaint only. FOP shall be responsible for reporting to the City if non-event related vehicles are parked in the temporary reserved parking spaces by calling non-emergency dispatch. FOP shall ensure the spaces are clean from debris, and other materials that were collected as a result of Event activities.
j. Logistical Meetings. FOP is required to participate in logistical and planning meetings with relevant CITY departments as requested by the City.
k. Sponsorships. FOP may sell sponsorships for the Event. FOP agrees that Event sponsors will not be from any person or entity promoting gambling, political, or religious viewpoints. Donating persons or entities must be consistent with the core values, mission, and vision of the City. FOP shall have until July 30 each year to contact the sponsors that participated as a sponsor in the previous year’s Event.

After July 30 of each year the City would have the ability to contact any sponsors that participated in the previous year’s Event and had not yet committed to sponsor the current year’s Event. FOP may not solicit sponsorships that participated in the previous year’s Hermosa Beach Concert Series until after July 30, and only if the sponsor had

FOP Movies at the Beach 2025 - 2027 5
not yet committed to sponsor the current year’s Hermosa Beach Concert Series.

Section 3. CITY’s Duties.
a. Event Permits. CITY shall provide event permits to FOP for each Event unless CITY determines in its sole discretion that it would not be in the public interest or that it would be averse to the public health, safety, or welfare.
b. No Parking Signs. The CITY shall post no parking signs in parking Lot B at least 72 hours prior to the start of event setup.
c. Marketing. Annually, the CITY shall facilitate the design, print, and install of stage signage. Signage on one side of the stage and half of the truss shall feature Event information for Movies at the Beach and its sponsors. FOP will have content approval for stage graphics related to the Event prior to print production. TFOP will be billed by the signage production company for the portion dedicated to Movies at the Beach.

Section 4. Assignment. This agreement may not be assigned in whole or in part by either party, without the prior written consent of the other party.

Section 5. Independent Contractor. FOP will act hereunder as an independent contractor. This Agreement shall not and is not intended to constitute FOP as an agent, servant, or employee of CITY and shall not and is not intended to create the relationship of partnership, joint venture or association between CITY and FOP.

Section 6. Termination. CITY may terminate this Agreement upon 30 days written notice to FOP if CITY determines in its sole discretion that continuation of this Agreement would not be in the public interest, that it would be adverse to the public health, safety, or welfare, or that a substantial portion of CITY’s property is unavailable due to construction activity. Prior to termination on the ground that a substantial portion of CITY’s property is unavailable due to construction activity, CITY shall provide FOP an opportunity to propose adjustments to the venue or an alternative location for the event. FOP’s proposed adjustments or alternative shall be provided within 30 days of written notice from CITY and is subject to approval of the City Council, in its sole discretion, in a public meeting.

Upon termination of the Agreement, any events subsequent to the termination will no longer be the responsibility of FOP.

FOP Movies at the Beach 2025 - 2027 6
Section 7. Notice. Any notice required to be given shall be deemed duly and properly given upon delivery, if sent postage prepaid or if personally delivered as follows:

For FOP:

Friends of the Parks
710 Pier Avenue
Hermosa Beach, California 90254
(310) 913-4164
Attention: Laura Leventhal, President
For CITY:

City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, California 90254
(310) 318-0216
Attention: Suja Lowenthal, City Manager
Section 8. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and FOP, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both parties. The parties anticipate that, in addition to this Agreement, they will enter into an event agreement for each Event setting forth precise terms and conditions applicable to that Event.

EXECUTED the day and year first above stated.

FOP
By: ____________________________________
Laura Leventhal, President

CITY OF HERMOSA BEACH
By:___________________________________
Dean Francois, Mayor

APPROVED AS TO FORM ATTEST

FOP Movies at the Beach 2025 - 2027 7
By:_________________________________ By:_________________________________ Patrick Donegan, City Attorney Myra Maravilla, City Clerk

FOP Movies at the Beach 2025 - 2027 8
Exhibit A – SAMPLE Special Events Permit

CITY OF HERMOSA BEACH

SPECIAL EVENT PERMIT PROGRAM
I. Permit
CITY OF HERMOSA BEACH (“City”) hereby grants approval to NAME (“EVENT PLANNER”) for use of EVENT LOCATION(S) (the “SITE”) for EVENT TITLE (the “EVENT”).

The permission granted herein for conduct of the EVENT on the SITE, shall commence from LOAD-IN TIME on EVENT DATE(S), YEAR and terminate at END OF LOAD-OUT TIME on dates listed, including load-in and load-out.

This Permit is revocable at any time for violation of conditions of approval, the Hermosa Beach Municipal Code or any applicable regulation or law. The City reserves the right to terminate this permit at any time without advance notice and on cause deemed sufficient by the City.

II. Event Planner’s Obligations (checked boxes denote applicable obligations)
☐ Damage deposit: Post a bond, cashier's check or letter of credit, in the amount of $_______________ as compensation for any damage that may occur to physical property or other costs arising from EVENT PLANNER’S use of the SITE. The bond or other surety shall provide that in the event the EVENT PLANNER fails or refuses to clean up and restore the SITE to its original condition or fails or refuses to compensate City for other physical damage, City may, at its option, make demand upon the surety for such cash payment as is required to perform such work.

FOP Movies at the Beach 2025 - 2027 9
☐ Insurance: At least ten (10) days prior to the event, EVENT PLANNER will provide the City with a certificate of insurance providing liability insurance with the following requirements:

Event producer agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Event producer shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy.

Notwithstanding the foregoing, Event producer shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which the Event producer submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager.

Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.

If the use includes athletic activities, shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance.

If the Event producer maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
☐ Event fees: EVENT PLANNER shall tender any outstanding fees associated with the City’s Special Event Application process a

FOP Movies at the Beach 2025 - 2027 10
minimum of 30 days prior to the EVENT and shall pay any post-event fees within 7 days following the event.
☐ Permits and approvals: EVENT PLANNER shall obtain all necessary permits and approvals for the EVENT as set forth in the completed Special Event Application or otherwise required by the City (e.g., Amplified Sound Permit, Business License, street banner approval, etc.).
☐ Designated Event Contact. Provide City with the name and event day telephone number of its designated representative for the event, and/or the names of designated representatives who will be physically on the property for the entire duration of the EVENT if different from that stated on the Special Event Permit Application. ☐ Event Notifications. Notify all residents and businesses within a 500- foot radius of the SITE. The City shall provide the notice, which will include event details and the telephone number of the EVENT PLANNER. Said notice shall be provide to the surrounding residents and businesses by the EVENT PLANNNER at least one week prior to the event.

Commencing with the date and time this permit authorizes the use by the EVENT PLANNER for the EVENT, EVENT PLANNER shall:
☐ Fence the entire EVENT area.
☐ Install a protective barrier around the perimeter of the EVENT. EVENT PLANNER shall be responsible for removal of the barrier upon completion of the EVENT. Said barrier(s) shall structurally and aesthetically fulfill the City’s requirements for said barrier(s). ☐ Provide adequate portable restroom facilities for the EVENT according to standards as outlined by City for Special Events. ☐ Provide adequate first aid facilities and staff.
☐ Ensure that the EVENT includes adequate access and seating to reasonably accommodate the needs of the disabled.

FOP Movies at the Beach 2025 - 2027 11
☐ Provide City staff and designated City representatives with proper credentials and identification for access to the EVENT and SITE area. ☐ EVENT PLANNER shall perform a walk-through of the SITE at least one week prior to the EVENT, at which time the condition of the SITE shall be duly noted in writing to the City and shall specifically identify any existing damage or other abnormalities. The City shall repair anything identified as a potential hazard or liability prior to EVENT PLANNER taking possession of the SITE.
☐ Clean, restore, resurface and make operational the SITE to the satisfaction of the City.

NO TRASH MAY BE LEFT AT THE SITE. THE EVENT PLANNER IS RESPONSIBLE FOR

SECURING ADDITIONAL TRASH SERVICES THROUGH ATHENS OR REMOVING AND DISPOSING OF ALL TRASH OFF-SITE.
☐ Pay to City the total sum of costs for all personnel, materials, equipment, and disposal fees incurred by City in connection with SITE preparation and clean-up activities and associated repairs including overhead and indirect costs. Payment shall be made within 30 days of receipt of invoice from City.
☐ Conduct the EVENT in accordance with all materials included in the complete Special Event Application for the EVENT approved by the City, including but not limited to the EVENT Site Plan, Parking Plan, Safety/Security Plan, Green Matrix, and Accessibility Plan. If information on any Special Event Application materials has changed from that which was approved by the City, EVENT PLANNER shall notify the City immediately.
☐ Conduct the EVENT in accordance with all policies outlined in the Special Events Policy Guide.
☐ EVENT PLANNER’s obligations shall be completed in the time periods set forth above and notice of items not completed to City’s satisfaction shall be given to EVENT PLANNER in writing. EVENT PLANNER shall have seven days from receipt of notice to complete the obligation, except in the event of an emergency. Any obligations not completed within the dates set forth above may be

FOP Movies at the Beach 2025 - 2027 12
completed by City and EVENT PLANNER shall reimburse City on a time and materials basis.

III. Services to be Provided by City
☐ Representatives of the City, including any required police, public works, or Los Angeles County Fire Department officials will provide City services, and complete required inspections.
☐ Facilitate closing of streets impacted by the SITE as agreed upon by City
and the EVENT PLANNER.
☐ Facilitate posting and reposting of No Parking signage in reserved parking spaces agreed upon by the City and the EVENT Planner.

If vehicles not associated with the event utilize the reserved parking spaces, please contact non-emergency dispatch at (310) 524-2750 to inform parking enforcement.
☐ Ensure that, to the best of the City’s knowledge, all other organized activities will be excluded from the SITE during the EVENT. ☐ Provide City contact during the time EVENT PLANNER maintains possession of the SITE.

Monday-Thursday: 7:00am-6:00pm: (310) 318-0280
Monday-Thursday 6:00-10:00pm or Friday-Sunday 8:00am-10:00pm: (310) 629- 3538
Outside of these hours, please contact non-emergency dispatch at (310) 524- 2750
IV. Notices
All notices and communications shall be sent to the parties at the following addresses:

The City of Hermosa Beach
Name/Organization

FOP Movies at the Beach 2025 - 2027 13
[1315 Valley Drive [Address
Hermosa Beach, CA 90254] [City, State, Zip code]
V. Indemnification
EVENT PLANNER shall hold harmless, defend and indemnify the City and County of Los Angeles, its officers, employees and volunteer from and against any and all liability, loss, damage expense, and costs (including without limitation costs and fees of litigation), of every nature arising out of or in connection with production and performance of the EVENT or its failure to comply with any of its obligations contained in this Permit except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

EVENT PLANNER shall pay promptly any judgment rendered against City and County of Los Angeles, their respective officers, agents or employees, for any such claims, damages, penalties, obligations and/or liabilities.

VI. Authority
The person executing this Permit for EVENT PLANNER certifies that s/he has full authority to sign on behalf of EVENT PLANNER and to bind EVENT PLANNER to the foregoing conditions.

VII.Revocation
EVENT PLANNER hereby accepts all of the foregoing conditions and understands and acknowledges that City may revoke this permit at any time upon finding that any of the foregoing conditions have not been satisfied.

EVENT PLANNER further acknowledges that this permit may be revoked and the EVENT ordered concluded at any time during the course of the EVENT by the highest ranking City police officer or fire personnel on duty at the time upon determination that the EVENT is causing a violation of State law or upon a determination that the EVENT has become a threat to public safety.

VIII. Miscellaneous Provisions

FOP Movies at the Beach 2025 - 2027 14
This permit is personal to the EVENT PLANNER and may not be transferred, assigned or otherwise conveyed without the consent of the City.

Neither party will use the other party’s name, logos, trademarks or service marks in any manner without the other party’s prior written approval.

This permit grants permission solely for the EVENT described above on the day(s) and time(s) indicated on the SITE.

Nothing in this permit shall be construed as creating a partnership, joint enterprise or other contractual arrangement between City and EVENT PLANNER. The EVENT is a privately sponsored event; it is not a City event and is not sponsored by the City.

APPROVED BY:

City:

Signature
Date
Event Planner:

Signature
Date

2025 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
5 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
6 7 8 9 10 11
12 13 14 15 16 17 18
19 20
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
21 22 23 24 25
26 27 28 29 30 31
January 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
3 4 5 6 7
Winter Challenge
North Volleyball Courts
(Setup)
8 Winter Challenge
North Volleyball Courts
9 10 11 12 13 14 15
SoCal
Beach Foundation
North Volleyball Courts
16 17 18 19 20 21 22
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
23 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
24 25 26 27 28
February 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 HBLL Opening Day
Clark Field
Impact Level II
2 IBVL Tournament Series
North Volleyball Courts
3 4 5 6 7 8
9 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
10 11
RUHS Volleyball Matches
North Volleyball Courts
12 RUHS Volleyball Matches
North Volleyball Courts
13 RUHS Volleyball Matches
North Volleyball Courts
14 15
St. Patrick’s Day
Parade
Hermosa Avenue,
Pier Avenue, Schumacher
Plaza, & Pier Plaza
Impact Level III
16 SoCal
Beach Foundation
North Volleyball Courts
17 18 19 20 Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
RUHS Volleyball Matches
North Volleyball Courts
21 Beach Tennis
Tournaments
Beach Tennis Courts
22 Beach Tennis
Tournaments
Beach Tennis Courts
23 CBVA
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
24 25
RUHS Volleyball Matches
North Volleyball Courts
26 RUHS Volleyball Matches
North Volleyball Courts
27 RUHS Volleyball Matches
North Volleyball Courts
28 29
SoCal
Beach Foundation
North Volleyball Courts
30 31
March 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 RUHS Volleyball Matches
North Volleyball Courts
2 3
RUHS Volleyball Matches
North Volleyball Courts
4 5
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
6 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
7 8 9 10
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
11 Beach Tennis
Tournaments
Beach Tennis Courts
12 CBVA
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
13 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
14 15
RUHS Volleyball Matches
North Volleyball Courts
16 17 18 19
IBVL Tournament Series
North Volleyball Courts
20 Easter Sunrise Mass
South of Pier
21 22 23 24 25
Surfers Walk of Fame
Kick-off Party
Community Theatre
Impact Level II
26 Surfers Walk of Fame
Spyder Surf Fest
Pier Plaza
Impact Level III
27 Waterman’s South Bay
Surf Series
South of the Pier
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
28 29 30
April 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3
Classic Car Show
Schumacher Plaza &
Pier Plaza
Impact Level II
Pets in the Park
Valley Park
Impact Level II
HBLL Night at the Ballpark
Clark Field
Impact Level II
4 SoCal
Beach Foundation
North Volleyball Courts
HBLL Night at the Ballpark
Clark Field
Impact Level II
5 6 7 8 9
The Hermosa Classic
South of Pier (Setup)
10 The Hermosa Classic
South of Pier
CBVA
North Volleyball Courts
11 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
12 13 14 15 16 17
Epic Days
South of Pier
Impact Level II
State of the Art
Cypress Avenue & 6th St.

Impact Level III
PENDNG
18 Epic Days
South of Pier
Impact Level II
19 20 21 22
Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
(Setup)
Impact Level III
Maya and the Wave
Community Center Courtyard
23 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
(Setup)
Impact Level III
CBVA
North Volleyball Courts
(Setup)
24 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
Impact Level III
CBVA
North Volleyball Courts
25 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
Impact Level III
CBVA
North Volleyball Courts
26 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
Impact Level III
CBVA
North Volleyball Courts
27 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
(Teardown)
Impact Level III
28 29
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
30 Beach Tennis
Tournaments
Beach Tennis Courts
31 Your Are Enough 5k
Schumacher Plaza & Strand
North of Pier
Beach Tennis
Tournaments
Beach Tennis Courts
May 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 HBLL Closing Day
Clark Field
Impact Level II
Beach Tennis
Tournaments
Beach Tennis Courts
2 3 4 5 6
Fine Arts Festival
Community Center Lawn
(Setup)
Impact Level III
7 Fine Arts Festival
Community Center Lawn
Impact Level III
South Bay Paddle
South of Pier
8 Fine Arts Festival
Community Center Lawn
Impact Level III
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
9 10 11 12 13 14 NOTHING WEEKEND
15 NOTHING WEEKEND 16
World Championship Trials
North Volleyball Courts
17 World Championship Trials
North Volleyball Courts
18 World Championship Trials
North Volleyball Courts
19 World Championship Trials
North Volleyball Courts
20 21
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
22 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
23 24 25 26 27 28
Smackfest Co-ed 4’s
Volleyball Tournament
North Volleyball Courts
29 30
June 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

July 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
7 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
8 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
9 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
10 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
11 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
12 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
13 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

14 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
15 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
16 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
17 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
18 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
19 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup/Event/Teardown TBD)
Impact Level III
20 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup/Event/Teardown TBD)
Impact Level III
21 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup/Event/Teardown TBD)
Impact Level III
22 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup/Event/Teardown TBD)
Impact Level III
23 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
(Setup/Event/Teardown TBD)
24 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
(Setup/Event/Teardown TBD)
25 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
(Setup/Event/Teardown TBD)
26 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
(Setup/Event/Teardown TBD)
27 28 29 30
International
Surf Festival
North & South of Pier
(Setup)
Impact Level III
31 International
Surf Festival
North & South of Pier
(Setup)
Impact Level III

Sun Mon Tue Wed Thu Fri Sat
1 International
Surf Festival
North & South of Pier
Impact Level III
2 International
Surf Festival
North & South of Pier Impact
Level III
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
3 International
Surf Festival
North & South of Pier&
North Volleyball Courts (CBVA)
Impact Level III
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
4 International
Surf Festival
North & South of Pier
(Teardown)
Impact Level III
5 6 7 8
Triathlon
Downtown
(Setup)
Impact Level III
9 Triathlon
Downtown
(Setup)
Impact Level III
CBVA
North Volleyball Courts
10 Triathlon
Downtown
Impact Level III
CBVA
North Volleyball Courts
11 12 13 14
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
15 Beach Tennis
Tournaments
Beach Tennis Courts
16 Epic Days
South of Pier
Impact Level II
Beach Tennis
Tournaments
Beach Tennis Courts
17 Epic Days
South of Pier
Impact Level II
Beach Tennis
Tournaments
Beach Tennis Courts
18 19 20 21 22 23 NOTHING WEEKEND
24 NOTHING WEEKEND 25 26 27 28 29
CBVA
North Volleyball Courts &
Schumacher Plaza
(Setup)
30 CBVA
North Volleyball Courts &
Schumacher Plaza
31 CBVA
North Volleyball Courts &
Schumacher Plaza
August 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2
Hermosa Beach Open
North Volleyball Courts
(Set-up)
Impact Level III

PENDING
3 Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
4 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
5 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
6 Movies at the Beach
South of Pier
Impact Level III

PENDING
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
7 Hermosa Beach
Concert Series
South of Pier
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
8 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
9 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
10 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
11 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
12 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
13 Movies at the Beach
South of Pier
Impact Level III

PENDING
14 Hermosa Beach
Concert Series
South of Pier
Impact Level III
15 Hermosa Beach
Concert Series
South of Pier
(Teardown)
Impact Level III
16 17 18 19 20
Coastal Cleanup Day
Schumacher Plaza,
North & South of Pier
Impact Level I
Glow Ride for Cystic Fibrosis
Schumacher Plaza and the Strand
21 22 23 24 25 26 27
Locale 90254
Hermosa Avenue, Pier Avenue, Lot
A, Schumacher Plaza, & Pier Plaza
Impact Level III
SoCal
Beach Foundation
North Volleyball Courts
28 Locale 90254
Hermosa Avenue, Pier Avenue, Lot
A, Schumacher Plaza, & Pier Plaza
(Teardown)
Impact Level III
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
29 30
September 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 IBVL Tournament Series
North Volleyball Courts
2 Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
3 Beach Tennis
Tournaments
Beach Tennis Courts
4 Beach Tennis
Tournaments
Beach Tennis Courts
5 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
6 7 8 9 10 11
Pumpkins in the Park
Edith Rodaway Park
Impact Level II
Walk to End Alzheimer's
Pier Plaza and Strand
North of Pier
12 Hope Chapel Picnic
Valley Park
IBVL Tournament Series
North Volleyball Courts
13 14 15 16 17 18
VOLLEY4SOUND
North Volleyball Courts
19 Skechers Pier to Pier
Friendship Walk
Strand (North of Pier) &
Pier Plaza
Impact Level III
20 21 22 23 24
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
25 Beach Tennis
Tournaments
Beach Tennis Courts
26 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
27 28 29 30 31
October 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2
IBVL Tournament Series
North Volleyball Courts
3 4 5 6 7 8
Sandy Sauté
North of Pier
9 10 11
Veterans Day
Wreath Laying
Ceremony
Community Center
East Lawn
Impact Level II
12 13 14 15
IBVL Tournament Series
North Volleyball Courts
16 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
17 18 19 20 21
Hermosa for the Holidays
Pier Ave, Schumacher
Plaza & Pier Plaza
Impact Level III
22 Hermosa for the Holidays
Pier Ave, Schumacher
Plaza & Pier Plaza
Impact Level III
23 Hermosa for the Holidays
Pier Ave, Schumacher
Plaza & Pier Plaza
Impact Level III
24 25 26 27 28 29
30 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
November 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
Sand Snowman
Contest
North of Pier
Impact Level I
7 8 9 10 11 12 13
California Great
Santa Stroll
Strand North of Pier & Pier
Plaza
Impact Level III
IBVL Tournament Series
North Volleyball Courts
14 Community
Chanukah Celebration*
Pier Plaza &
Greenwood Park
Impact Level II
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
15 16 17 18 19 20
21 IBVL Tournament Series
North Volleyball Courts
22 23 24 25 26 27
28 29 30
IBVL Tournament Series
North Volleyball Courts
31 December 2025
*Menorah installation at Greenwood Park is Wednesday, December 10, and the Menorah is removed Tuesday, December 23 , 2025.

Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Off-Season Monthly Events
(Labor Day – Memorial Day) # of Special Event Days # of Days Available(out of 15) January 3 12
February 6 9
March 16 -1
April 14 1
May (through May 25) 11 4
September (from September 2) 17 -2
October 12 3
November 9 6
December 5 10
Peak Season (Memorial Day through Labor Day) # of Special Event Days on the Beach/Strand/Pier Plaza Level I & II Event Days
(not on Level III Event Days)
& City Sponsored/Contracted
(not on Level III, II or I Event Days)
(Maximum of 25)
Level III Event Days
(Maximum of 45)
Total # of Event Days
(out of 70 total)
13 40 53
Peak Season Event Limits:

To balance coastal access with events, events on the Beach, Strand & Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day – approximately 100 days over the summer):
o Maximum of 45 days used by Level III Events
o Maximum of 25 days used by Level I & II Events, & City Sponsored/Contracted Events (on days not used by Level III Events) City Sponsored or City Contracted Events, & Long-term Agreement Events are categorized by their Impact Level

TENTATIVE
2026 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]

Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
January 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
February 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27
Hearts of Hermosa
Community Center
(Load-in)
Impact Level III
28 Hearts of Hermosa
Community Center
Impact Level III
29 Hearts of Hermosa
Community Center
(Load-out)
Impact Level III
30 31
March 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24
Surfers Walk of Fame
Kick-off Party
Community Theatre
impact Level II
25 Surfers Walk of Fame
Spyder Surf Fest
Pier Plaza
Impact Level III
26 27 28 29 30
April 2026 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2
Classic Car Show
Schumacher Plaza &
Pier Plaza
Impact Level II
Pets in the Park
Valley Park
Impact Level II
3 4 5 6 7 8 9
10 11 12 13 14 15 16 Epic Days
South of Pier
Impact Level II
State of the Art
Cypress Avenue & 6th St.

Impact Level III
PENDNG
17 Epic Days
South of Pier
Impact Level I
18 19 20 21 22 23
24 25 26 27 28 29 30
31 May 2026 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

June 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11 12
Fine Arts Festival
Community Center Lawn
(Load-in)
Impact Level III
13 Fine Arts Festival
Community Center Lawn
Impact Level III
14 Fine Arts Festival
Community Center Lawn
Impact Level III
15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30

July 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15

16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31

Sun Mon Tue Wed Thu Fri Sat
1 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(CBVA)
Impact Level III
2 International
Surf Festival
North & South of Pier
Impact Level III
3 International
Surf Festival
North & South of Pier
(Load-out)
Impact Level III
4 5 6 7
Triathlon
Downtown
(Load-in)
Impact Level III
8 Triathlon
Downtown
(Load-in)
Impact Level III
9 Triathlon
Downtown
Impact Level III
10 11 12 13 14 15
Epic Days
South of Pier
Impact Level II
16 Epic Days
South of Pier
Impact Level II
17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
August 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8
Hermosa Beach Open
North Volleyball Courts
(Set-up)
Impact Level III

PENDING
9 Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
10 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
11 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
12 Movies at the Beach
South of Pier
(Utilizing Hermosa
Beach Concert Series
Infrastructure)
Impact Level III

PENDING
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
13 Hermosa Beach
Concert Series
South of Pier
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
14 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure
Only)
Impact Level III
15 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure
Only)
Impact Level III
16 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure
Only)
Impact Level III
17 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure
Only)
Impact Level III
18 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure
Only)
Impact Level III
19 Movies at the Beach
South of Pier
(Utilizing Hermosa
Beach Concert Series
Infrastructure)
Impact Level III

PENDING
20 Hermosa Beach
Concert Series
South of Pier
Impact Level III
21 Hermosa Beach
Concert Series
South of Pier
(Teardown)
Impact Level III
22 23 24 25 26
Coastal Cleanup Day
Schumacher Plaza,
North & South of Pier
Impact Level I
27 28 29 30
September 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
Pumpkins in the Park
Edith Rodaway Park
Impact Level II
11 12 13 14 15 16 17
18 Skechers Pier to Pier
Friendship Walk
Strand (North of Pier) &
Pier Plaza
Impact Level III
19 20 21 22 23 24
25 26 27 28 29 30 31
October 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11
Veterans Day
Wreath Laying
Ceremony
Community Center
East Lawn
Impact Level II
12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
November 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
Sand Snowman
Contest
North of Pier
Impact Level I
6 Community
Chanukah Celebration*
Pier Plaza &
Greenwood Park
Impact Level II
7 8 9 10 11 12
California Great
Santa Stroll
Strand North of Pier &
Pier Plaza
Impact Level III
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
December 2026
*Menorah installation at Greenwood Park is Wednesday, December 2, 2026 and the Menorah is removed Monday, December 14, 2026 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

TENTATIVE
2027 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]

Sun Mon Tue Wed Thu Fri Sat
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 January 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 February 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
March 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23
Surfers Walk of Fame
Kick-off Party
Community Theatre
impact Level II
24 Surfers Walk of Fame
Impact Level III
25 26 27 28 29 30
April 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7 8
9 10 11 12 13 14 15
State of the Art
Cypress Avenue & 6th St.

Impact Level III
PENDNG
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
May 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
June 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
July 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
August 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7
Hermosa Beach Open
North Volleyball Courts
(Set-up)
Impact Level III

PENDING
8 Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
9 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
10 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
11 Movies at the Beach
South of Pier
(Utilizing Hermosa Beach
Concert Series
Infrastructure)
Impact Level III

PENDING
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
12 Hermosa Beach
Concert Series
South of Pier
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
13 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
14 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
15 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
16 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
17 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
18 Movies at the Beach
South of Pier
(Utilizing Hermosa Beach
Concert Series
Infrastructure)
Impact Level III

PENDING
19 Hermosa Beach
Concert Series
South of Pier
Impact Level III
20 Hermosa Beach
Concert Series
South of Pier
(Teardown)
Impact Level III
21 22 23 24 25
26 27 28 29 30
September 2027

Sun Mon Tue Wed Thu Fri Sat
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 October 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11
Veterans Day
Wreath Laying
Ceremony
Community Center
East Lawn
Impact Level II
12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
November 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
Sand Snowman
Contest
North of Pier
Impact Level I
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
December 2027

City of Hermosa Beach | Page 1 of 5
Meeting Date: February 25, 2025
Staff Report No. 25-CR-019
Honorable Mayor and Members of the Hermosa Beach City Council

APPROVAL OF SPECIAL EVENT LONG-TERM AGREEMENT WITH DAY AT THE BEACH EVENTS FOR THE HERMOSA BEACH OPEN IN 2025 THROUGH 2027 CEQA: Approval of the proposed long-term agreement would be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15304. The long-term agreement permits an event which is a minor, temporary use of land in the form of a professional adult beach volleyball tournament. This type of temporary event will have negligible or no permanent effect on the environment. (Lead Special Events and Filming Coordinator Madison Schrock) Recommended Action:

Staff recommends City Council:

1. Approve a long-term agreement (LTA) with Day at the Beach Events (DATBE) for the Hermosa Beach Open from 2025 through 2027;

2. Approve an exemption to the Special Events Policy Guide to allow 17 events in September; and

3. Authorize the Mayor and City Manager to execute and the City Clerk to attest to the long-term agreement, subject to approval by the City Attorney (Attachment 3).

Executive Summary:

The Community Resources Department oversees special event requests and permitting on public property. The Special Events Policy Guide (Attachment 1) establishes the LTA Program, which allows eligible organizations to secure event dates for up to three years.

This reduces administrative burdens and provides greater event planning stability.

On September 10, 2024, City Council authorized staff to negotiate an LTA with DATBE for the Hermosa Beach Open covering 2025 through 2027. Staff has successfully negotiated terms and recommends approval of the proposed LTA.

Background:

The Community Resources Department oversees special events on public property in accordance with the Special Events Policy Guide (Attachment 1). The guide provides a comprehensive framework for event producers, including details on the review and approval process, applicable fees, policies and relevant municipal codes. The LTA Program enables qualifying organizations to secure event dates for up to three years, eliminating the need for annual applications. Additionally, the LTA Program provides an

City of Hermosa Beach | Page 2 of 5
opportunity for event fees to be subsidized or waived through negotiations between the City and the organization.

Atthachment 2 provides a summary of current LTAs, including organizations, events, agreement terms, fees paid to the City, and estimated fees to be waived annually for each agreement.

The Hermosa Beach Open has traditionally been hosted by the Association of Volleyball Professionals (AVP) during the peak season (Memorial Day to Labor Day). Following the determination that AVP would not host its professional volleyball tournament in 2024, City Council, on May 20, 2024, approved DATBE to serve as host of the event in September 2024. This ensured the City would have a professional adult volleyball tournament in 2024, carrying on the tradition that had been in place for the past several years. AVP will not host the tournament in 2025, with its status for 2026–2027 uncertain.

Past Council Actions
Meeting Date Description
May 10, 2024 Council approved the 2024 DATBE Hermosa Beach Open.

September 10, 2024 Council approved the commencement of LTA negotiations with DATBE for the Hermosa Beach Open in 2025 through
2027.

Discussion:

Staff worked with DATBE to develop mutually agreeable terms for an LTA for the Hermosa Beach Open from 2025 through 2027. Negotiations concluded and staff recommends approval of the proposed LTA (Attachment 3), which includes the following key provisions:

Fee Waivers
 2024 Event: Staff recommends waiving $2,916 in outstanding indirect costs due to the limited timeframe available for DATBE to plan the event, secure professional adult volleyball players' participation in the event, and obtain sponsorships following Council approval.
 2025–2027 Events: Staff does not recommend fee waivers for indirect costs. Per past practice, such waivers have been granted only to non-profit or longstanding community events as reflected within the current LTAs (Attachment 2) Use of Schumacher Plaza
DATBE requested the use of Schumacher Plaza for sponsor activations. Due to previously scheduled events, Movies at the Beach and the Hermosa Beach Concert Series, staff recommends approval of the use of Schumacher Plaza except for the following dates:
 September 6–7, 2025

City of Hermosa Beach | Page 3 of 5
 September 12–13, 2026
 September 11–12, 2027
DATBE will receive 30-day advance notice if Schumacher Plaza becomes available for these dates.

City Name and Logo Usage
DATBE may use the City’s name and logo in marketing materials, subject to prior City approval. The City would require prior review of any use of the City name and logo in such marketing materials.

Proposed Event Dates and Fees
Table 1 includes the proposed event dates and the proposed payable fees to the City annually. Attachments 4–6 are the 2025–2027 Special Events Calendars with the proposed event dates.

Table 1: Proposed Long-term Agreement Event Dates and Annual Fees Organization Event Event Dates Annual Fees Payable to the City Day at the
Beach
Hermosa
Beach
Open
September 2–
September 7, 2025;
September 8–
September 13, 2026;
and
September 7–
September 12, 2027
Direct Costs: $207 plus Parking
and City/Staff Services TBD
 Amplified Sound Permit $207
 Parking TBD
 City Staff/Services TBD
Indirect Costs: $19,494
 Daily Category III: $3,700 x 5
event days = $18,500
 Daily Setup/Teardown: $319 x 1
setup day x 2 locations = $638
 Event Co-Sponsor: $356
Beginning in 2025, DATBE anticipates approximately 100 participants and 500 spectators each event day, resulting in over 3,000 in attendance over the course of the now five-day event, and anticipates growing the event annually leading to increased attendance. Due to the increased anticipated attendance, the Category III fee would now be applicable for the Hermosa Beach Open, totaling $18,500 which is a higher fee in comparison to the 2024 event. The 2024 event had an average of 65 participants and 100 spectators each event day, resulting in approximately 660 over the course of what was then a four-day event and resulted in the Category I fee being charged, totaling $1,950. Staff would work with the event producer to ensure that the appropriate Category fee is charged based on the actual participation and attendance for each year’s event.

September Event Cap Exemption

City of Hermosa Beach | Page 4 of 5
The Special Events Policy Guide limits non-peak season event days to 15. Approving this LTA would result in 17 event days in September, requiring Council approval for an exemption. DATBE requested these dates to accommodate professional volleyball player availability.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policy:
 1.6 Long-term considerations. Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities.

Parks and Open Space Element
Goal 3. Community parks and facilities encourage social activity and interaction.

Policies:
 3.1 Community-friendly events. Encourage, permit, and support community groups, nonprofit, or business organized events on City property that support physical activity, beach culture, and family-friendly social interactions.
 3.2 Social and cultural events. Design and program parks and open space to accommodate unique social and cultural events to foster connectedness and interaction.
 3.3 Commercial use of facilities. Regulate and enforce commercial use of City parks and open spaces to ensure activities do not impact general use and enjoyment.

Goal 8. Special events at the beach are balanced to support community recreation and economic development without restricting coastal access or impacting the community.

Policies:
 8.3 Community-focused events. Prioritize the approval of special events that enhance the sense of community, improve economic vitality, and foster a healthy environment and active.
 8.4 Family-focused events. Prioritize events that appeal to a wide segment of community members
Fiscal Impact:

City of Hermosa Beach | Page 5 of 5
If the proposed agreement is approved, the total projected fees would be approximately $19,701 annually totaling $59,103 over three years, plus additional fees for parking and City staff services.

Attachments:

1. Special Events Policy Guide

2. Table of Current LTAs

3. Proposed LTA with DATBE for the Hermosa Beach Open

4. 2025 Special Event Calendar

5. 2026 Special Event Calendar

6. 2027 Special Event Calendar
Respectfully Submitted by: Madison Schrock, Lead Special Events and Filming Coordinator
Concur: Lisa Nichols, Community Resources Director
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

HERMOSA BEACH

SPECIAL EVENTS POLICY GUIDE

This policy guide has been developed to clarify and carry out the City’s mission statement related to events that occur on outdoor public spaces within the City of Hermosa Beach.

Mission Statement
Hermosa Beach strives to offer a safe and enjoyable environment for special events to take place in a way that balances resident and visitor needs. Special events in Hermosa Beach are celebrated for being community-friendly, enhancing local beach culture, and offering a myriad of benefits to the local community. The City of Hermosa Beach works collaboratively with event operators in an efficient and clear manner to process and carry out permits in compliance with this policy.

City Contact Information
The City of Hermosa Beach Community Resources Department is available to assist and answer any questions related to the special events process.

Website: www.hermosabeach.gov
Phone: (310) 318-0280
Email: [email protected]
Address: 710 Pier Avenue, Hermosa Beach, CA 90254
Cover Image: Hermosa Beach Murals Project - John Van Hamersveld

General Information + Frequently Asked Questions
When is a Special Event Permit required?
• For any organized event, activity, celebration, or function involving the use of the beach at which one hundred or more persons are to be assembled or the use of other outdoor public spaces or rights-ofway at which twenty-five or more persons are to be assembled. • For any commercial organization requesting use of any outdoor public space within the City. • For any nonprofit organization requesting use of any outdoor public space within the City.

How do I apply for a Special Event Permit?
Special Event Applications must be submitted using the online form on the City’s website.

Are private events allowed?
All events located on the beach within the commercial zone, the Pier, or Pier Plaza should be open to spectators and the general public free of charge. Participant entry fees are permissible.

What is the “Nothing Weekend”?
On at least one weekend during the Peak Season (Memorial Day to Labor Day), no Special Event Permits will be issued. This means that any application for a Special Event Permit that coincides with a designated “Nothing Weekend” will be asked to provide alternate event dates for the event to be considered.

How will this policy be enforced?
The Special Events Policy Guide will be strictly enforced by City staff. Those found to be violating City policy or failing to comply with any of the requirements of the Hermosa Beach Municipal Code may be subject to penalties or fines. Special events, and any of its participants, vendors, or spectators, found to have caused damage or whom are in violation of any City policy, or the Hermosa Beach Municipal Code may be subject to greater deposits, regulation, or restrictions when submitting Special Event Applications in the future.

Where are special events allowed?
To ensure adequate space and resources are available, and to limit potential disturbances to the community, special events are limited to the following locations:
• North and South of Pier (within the Commercial Zone) – See page 3 • The Strand
o Strand use is only permitted for events continuously moving with no obstruction to public access • Pier Plaza
• Rights-of-way
• The following City parks:
o Valley Park, 2521 Valley Drive
o Community Center, 710 Pier Avenue
o Clark Field, 861 Valley Drive
o Edith Rodaway Park, 350 Prospect Avenue
Special Event Applications for City parks not included above will be considered on a case-by-case basis.

However, Special Event Permits will not be issued for South Park, 425 Valley Drive, or Noble Park, 1400 The Strand.

Commercial Zone

Use Classifications + Impact Characteristics
Special events are evaluated based on several factors and will be categorized as Impact Level I, II, or III based on the information provided in the Special Events Application. Once the information is submitted and reviewed by the Community Resources Department, City staff will determine the Impact Level of the event using the Impact Characteristics Matrix.

The Impact Level of the event will be used to determine:
• the deadline for Special Event Application submittal; and • the level of review for approval (City staff, Parks, Recreation and Community Resources Advisory Commission, and City Council).

Impact Characteristics Matrix
If more than one option is applicable, the highest characteristic will be used to determine the impact level.

Characteristic Impact Level I Impact Level II Impact Level III Total Attendees and Spectators
Per Event Day
100-500 501 – 1,999 2,000 or More
Event Location(s) Park or Beach The Pier or Pier Plaza Streets, the Strand, or Public Right of Way
Use of Volleyball Courts and
Beach Tennis Courts
None North or South
Volleyball Courts; or
Beach Tennis Courts
North and South
Volleyball Courts; or
North and South
Volleyball Courts and
Beach Tennis Courts; or
North Volleyball Courts
and Beach Tennis Courts
Event Season(s) Winter Spring or Fall Summer –
Peak Season
(Memorial Day to
Labor Day)
Event Day(s) Monday - Thursday Friday, Saturday, or
Sunday
Holiday
Total Consecutive Event Days
(Including Set-up and Tear-down)
1-2 3-4 5 or More
(May not exceed 15)
Additional requests such as Film/Still
Photo Permit, Reserved Parking,
Fencing, Staging, Street Closures, or
Amplified Sound Permit
None 1-2 3 or more
Impact Level 5 or More
Applicable
=Impact Level I
2 or More
Applicable
= Impact Level II
2 or more
Applicable =
Impact Level III
Pass-Through Events
An event where participants pass through the City of Hermosa Beach and the event does not start or end in Hermosa Beach is considered a Pass-Through Event. A Special Event Application is required for a Pass-Through Event and the approval process is determined based on the Impact Level assigned to the event.

Pier Plaza Promotions
The Pier Plaza Promotion option is designed to provide organizations with a one-day promotional opportunity on Pier Plaza. These events must be strictly commercial for brand awareness, or product or service launches.

Organizations who wish to hold a Pier Plaza Promotion will be required to submit a Special Event Application.

Up to five Pier Plaza Promotions may be approved each calendar year.

Approval Guidelines + Requirements
Event Approval Findings
A Special Event Permit may be issued upon finding that the event producer can adhere to all of the terms outlined in this Special Events Policy Guide.

Application Submittal Deadlines and Approval Process
Special Event Applications must be submitted as follows:
• New events: If the new event is an Impact Level I or II, the application must be submitted at least 90 days in advance of the event. If the new event is an Impact Level III, the application must be submitted no later than July 30 for the following calendar year. New events to Hermosa Beach will be subject to a Public Hearing by both the Parks, Recreation and Community Resources Advisory Commission and City Council. • Returning Level III events: Must be submitted no later than July 30 for the following calendar year.

Returning Impact Level III will be subject to review by both the Parks, Recreation and Community Resources Advisory Commission and City Council.
• Returning Level II events: Must be submitted at least ninety (90) days in advance of the event. Returning Impact Level III will be subject to review by the Parks, Recreation and Community Resources Advisory Commission.
• Returning Level I events: Must be submitted at least 30 days in advance of the event. Level I events will be subject to review by City staff.
o Pier Plaza Promotions: Review and approval of Pier Plaza Promotion events will follow the same approval process as Level I events.

Any returning event to the City that is requesting a significant change to the event format including the location, total event days, or estimated attendance total may be subject to the application submittal deadlines and approval process outlined for new events at the discretion of the Community Resources Director.

At the discretion of the Community Resources Director, Special Event Applications may be submitted for consideration after the application submittal deadline has passed, provided:
• there are unforeseeable circumstances (memorial service, team victory celebration, need for minimal marketing/advertising);
• the event does not exceed Peak Season (Memorial Day to Labor Day) Event Limits; and • the event can still meet all of the event approval findings The Parks, Recreation, and Community Resources Advisory Commission and City Council will evaluate and recommend approval of returning Impact Level III events and a “Nothing Weekend” first. The Parks, Recreation and Community Resources Advisory Commission will then consider approval of returning Impact Level II events.

City staff will then consider approval of Impact Level I events. New events are considered after all returning events.

Event Type First Day to
Submit Application
Last Day to
Submit Application
Parks, Recreation, and
Community Resources
Advisory Commission Review
City Council
Review
Impact Level I
Late May/Early June
(for following
calendar year)
30 days prior to event n/a n/a
Impact Level II 90 days prior to event
If application is submitted
by August 31: October
If application is submitted
after August 31: TBD
n/a
Impact Level III July 30
(for following
calendar year)
September October
New Events
Impact Level I or II: at least
90 days in advance of the
event
Impact Level III:
no later than July 30 for the
following calendar year.

November November

Event producers are requested to be present at any Parks, Recreation, and Community Resources Advisory Commission and City Council meetings where the event is scheduled to be reviewed.

Event Limits
To balance coastal access with events, the Beach, the Strand, and Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day):
o Maximum of 45 days used by Impact Level III events; and o Maximum of 25 days used by Impact Level II and II events, and (on days not used by Level III events.)
The monthly number of event days for events outside of the Peak Season (Labor Day to Memorial Day) will be limited to a maximum of 15. Additionally, only two events on any given day will be permitted in the City.

Event Notifications
The Community Resources Department may require event producers to provide written notification to all residents and businesses within a 500-foot radius of the event site. The City shall provide the notice, which shall include the date and time of the event and the telephone number of the designated event representative.

Said written notice shall be provided to the surrounding residents and businesses by the event representative not less than 1 week prior to the event. Additionally, new event requests for locations outside of the Beach or downtown area, require event notifications to be posted at the event site leading up to the scheduled Public Hearing to provide the community additional notice of the proposed new event.

Economic Benefit
Event producers will be required to detail positive economic impacts as a result of the event in the Special Event Application. Event producers should encourage use of local businesses to event staff, participants, and spectators. The Hermosa Beach Chamber of Commerce and Visitor Bureau’s business directory is available at www.trulyhermosa.com. Additionally, event producers should engage with local businesses to explore partnership, and promotional opportunities.

Pre/Post Event Meetings
Pre-event and post-event meetings with City staff and event producers may be required. A “pre-event meeting” may be scheduled anytime between 3 months to several weeks prior to the actual event date as determined by City staff.

Site Plan and Signage
A detailed map schematic must be submitted with the Special Events Application that includes the proposed location of the event, including all temporary facilities, structures, signage, and /or equipment to be erected, ingress and egress, and whether existing structures and/or facilities are to be relocated or modified (such as Volleyball Courts or Beach Tennis Courts, for example). • All recreational activities and set-up of recreational equipment should remain at least 50 feet from the Strand wall. Special considerations may be made upon request. • All event-related activities and set-up shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. • All tents must remain at least 10 feet from the Strand wall.

Event signage shall not be placed on City facilities or premises outside of event times. Signage shall not be affixed to City property. Event producers may apply for a Street Banner through the Public Work’s Department.

Simultaneous Use of North and South Volleyball Courts
One side of the north and south of Pier Volleyball Courts will be required to remain open for general public use during events occurring on weekends. An exception may be provided for events that occur at the same time as City-sponsored classes utilizing the north or south of Pier Volleyball Courts or at the discretion of the Parks, Recreation, and Community Resources Advisory Commission and City Council.

Impact to Beach Tennis Courts
Any event requesting removal of the Beach Tennis Courts must provide one of the following:
• An event footprint that would allow for at least three of the permanent Beach Tennis Courts to remain for general public use; or
• Temporary Beach Tennis Courts available for general public use.

o Temporary courts must remain at least 50 feet from the strand wall and shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. If temporary courts are provided outside of the Commercial Zone, outside of the event footprint, it is the responsibility of the event producer to set-up and remove the courts daily as they are not permitted to remain overnight.
o The City and Beach Tennis community would assist with providing the temporary poles and nets to the event producer and provide guidance for installation/removal.

Portable Restrooms and Hand Sanitizing/Sink Facilities
Event producers may be required to provide portable restrooms and hand-sanitizing/sink facilities. The cost of such services shall be borne by the event producer. The number of portable restrooms and hand-sanitizing/sink facilities required will be determined by City staff. City staff will designate the location for any portable restrooms and hand-sanitizing/sink facilities required at the event location.

Parking
If an event producer requests reserved parking, a parking plan outlining the public parking spaces requested with the times of use for each space must be submitted. Event producers may be required to secure satellite parking lots for event staff or attendee parking, and/or shuttle bus transportation.

Coastal Development Permit
Events that meet all of the following criteria will be subject to review by the California Coastal Commission:
• Held between Memorial Day and Labor Day;
• Occupies all or a portion of the beach; and
• Involves a charge for general public admission seating (not including participant entry fees).

Building and Safety Review
Per Chapter 31 of the California Building Code, as adopted by Hermosa Beach Municipal Code 15.04.010, a building permit and plan review is required when any special event on outdoor public spaces includes the temporary installation of the following structures:
• Awnings or canopies
• Marquees - A sign painted on, attached to, or supported by a marquee on a temporary building wall which supports the marquee
• Signs - A ground sign supported by one or more uprights, poles or braces or a sign wholly supported by a sign structure, or a portable sign with the surface temporarily fixed to a structure that is moved periodically
• Towers - A structure designed and constructed to support antennas • Antennas - Wires, poles, rods, reflecting discs or similar devices used for the transmission of electromagnetic waves
• Swimming pools - A structure intended for swimming or recreational bathing that contains water over 18 inches deep
• Relocatable buildings
• Generators, or any other temporary power source
• Temporary structures or tents that exceed 10’ x 10’ that cover an area greater than 120 square feet, including connecting areas or spaces with a common means of egress or entrance that are used or intended to be used for the gathering together of 10 or more persons. • Stages
• Trusses
• Electrical equipment
• Mechanical equipment
• Heaters
• Large-scale ventilation equipment
Following event approval, event producers will be responsible for applying for the necessary permits through the City’s Community Development Department.
• Any event with temporary installation of any of the aforementioned structures, requires the event producer to submit an application for a Building Permit. • If electrical equipment, temporary power sources, or generators would be used, the event producer must submit an application for a Electrical Permit in addition to the Building Permit.

• If mechanical equipment, heaters, or large-scale ventilation equipment would be used, the event producer must submit an application for a Mechanical Permit in addition to the Building Permit. • If plumbing equipment, pools, or water supply lines would be used, the event producer must submit an application for a Plumbing Permit in addition to the Building Permit. This is not required for the use of portable restrooms.

Applications are available on the City’s website. Plan review and permit fees would be applied and are determined by the level of review required. Special Event Permits will not be issued until all appropriate Building and Safety permits have been provided to the Community Resources Department.

County of Los Angeles Fire Department Review
The Fire Prevention Bureau in Carson oversees events taking place in the City. Therefore, event producers may be required to apply for approval by the Bureau through submission of a Public Assemblages and Event Declaration Form. Once the application is submitted the County of Los Angeles Fire Department will review, determine if a Field Inspection will be required for the event, and generate the permit fees. Once approval is obtained, an Operational Permit would be issued to the event producer.

Filming or Still Photo Permit
A Film/Still Photo Permit is required for any event recording or photographing activities resulting in commercial use. Information about professional filming permits may be obtained on the City’s website.

Emergency Action Plan
It is the event producer’s responsibility to have a comprehensive emergency action plan to the City that proposes the steps to be taken for crisis situations, such as event shut down due to severe weather, fire, active hostile attack, or for a missing person, medical emergency or threat of violence. Event producers are also responsible for providing an evacuation plan, including a script for the evacuation announcement and the means to how the evacuation plan and locations will be communicated to event attendees. The event producer’s proposed plan will be evaluated and formalized with the Emergency Management Coordinator in the City Manager’s office.

Trash
Event producers cannot leave any trash at any event site outside of the permanent trash receptacles and may be required to secure additional containers, dumpsters, or services from Athens at a cost borne by the event producer.

Accessibility Plan
It is the event producer’s responsibility to comply with all City, County, State and Federal disability access requirements applicable to the event, including the American with Disabilities Act (ADA). All indoor and outdoor sites, activities and programs must be accessible to persons with disabilities.

Traffic Plan
Event producers requesting street closures must provide a traffic control plan that illustrates all road closures, detours, and the exact placement of all traffic control devices including crash test certified barricades, signage, and message boards. The traffic control plan must be approved by the Police and Public Works Departments. The event producer is responsible for securing and deploying the required traffic control devices outlined in the City approved traffic control plan. The Public Works Department inspects all traffic control devices once deployed to ensure all devices are effective and correctly positioned at a cost to the event producer.

Amplified Sound
Event producers are required to obtain an Amplified Sound Permit if the event intends to use a loudspeaker or sound amplifying equipment for the purpose of giving instructions, directions, lectures, or transmitting music. The Chief of Police will consider the following in the issuance of Amplified Sound Permits:
• The volume and intensity of the noise;
• Whether the noise is prolonged and continuous;
• How the noise contrasts with the ambient noise level; • The proximity of the noise source to residential and commercial uses; • The time of day; and
• The anticipated duration of the noise.

Speakers must be facing westward (towards the ocean) at all times.

Food, Beverage, or Merchandise Sales
In accordance with HBMC Section 12.20.300, the sale of food, non-alcoholic beverages, or branded merchandise from the event producer on the beach is allowed for events approved through the Special Events Permit Program. The sale of these items from any vendor other than the event producer, or any other commodity, merchandise, wares, products, or service on the beach is not allowed. Event producers wishing to sell within these guidelines would be responsible for obtaining a business license from the City, and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health.

Requests for alcohol on the beach will not be considered.

For events not on the beach, the sale of food, non-alcoholic beverages, alcoholic beverages, or merchandise may be considered through the Special Events Permit Program. The event producer would be responsible for ensuring any vendors associated with its event has a current business license with the City and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health. If the sale of alcohol is approved through the Special Event Permit Program, the event producer must secure the appropriate license from the State of California Department of Alcohol Beverage Control (ABC). The City may place restrictions on the way in which alcohol is managed at a proposed event and/or a requirement of security officers and/or assigning City staff to monitor the cost of such services shall be borne by the event producer.

Security
City staff or law enforcement may deem a special event warrants the presence of one or more Police Officers or security personnel and the cost of such services shall be borne by the event producer. Security personnel must be licensed, in uniform and are subject to approval by the City.

Insurance
At least ten (10) days prior to the event, event producers will provide the City with a certificate of insurance providing liability insurance with the following requirements:

Event producer agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Event producer shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy. Notwithstanding the foregoing, Event producer shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which the Event producer submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager.

Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.

If the use includes athletic activities, shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance.

If the Event producer maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Event Day Expectations
In order to immediately address any issues or changes that may arise during the course of an event, producers are responsible for:
• Providing contact information for an event representative that City staff may reach at any time during the event.
o The assigned event representative must be on-site and may not actively participate in the event.

• Maintaining copies of all applicable Special Event Permits and any other permits issued by the City onsite during the event.

Compliance
Applicable Codes + Regulations
The City of Hermosa Beach Municipal Code governs the approval, review, and enforcement of events. The Special Events Policy Guide must be strictly adhered to and all pertinent City Ordinances shall be enforced. The sections of the Hermosa Beach Municipal Code relevant to events include, but are not limited to:

Title 8 – Health and Safety

8.24 Noise Control

8.64 Ban on Polystyrene Food Service Ware
Title 10 – Vehicles and Traffic

10.28 Loading and Unloading

10.32 Stopping, Standing and Parking
Title 12 Street, Sidewalks and Public Places

12.20 Beach and Strand Regulations

12.28 Parks, Playgrounds and Other Public Areas

12.30 Special Events on Public Property
Environmental Requirements
Events in Hermosa Beach are expected to implement the following measures to reduce impacts and costs to the environment, the city, and the community.

MEASURE
Recycling and Waste Reduction

1. Reduce waste and single-use items
No single-use paper, plastics, packaging, and décor items Reduce size/bulk of plates, containers, cups
Use products with high recycled content
No sale or give-away of single-use plastic drinking water bottles.

At 'beer or drink gardens' use recycled or compostable cups Recycle fry-grease for bio-diesel fuels
Limit and reduce size of handouts, flyers and giveaways

2. Recycling containers:

Place well-marked recycle containers adjacent to every trash container Provide onsite 'monitors' directing people to recycling at prime locations or provide secondary trash sorters

3. Staging
Recycle or reuse event construction materials
Use ‘no emission/no VOC’ paints/sealants

4. Transportation
No-idling policy for all vehicles
Sponsor free shuttle or low-cost bus passes
Use electric, hydrogen, hybrid or CNG vehicles

4. Energy
Use energy-efficient lighting
Turn lighting and devices off when not in use
Turn off generators when not in use for significant period Use alternative energy (solar, wind, fuel cell) to supply some power Use alternative fuel generators (CNG, fuel cell, biodiesel)

5. Marine environment
No hosing of surfaces
Full containment of all wastes
Full containment of all six-pack plastic rings. Cut rings prior to disposal

6. Education
Event and vendors must have waste and recycling a prominent theme Ensure vendors and service providers with green measures Report on compliance with above applicable measures
Applicable Fees
All events are subject to an application fee, daily category fees, and additional fees established by resolution of the City Council and any additional costs incurred by the City on behalf of the event. Payment of event fees is due upon receipt. The Community Resources Department has the discretion to revoke a permit if all applicable fees are not paid in a timely manner. Special Event Permit fees are subject to change. Additional fees may apply due to required staffing and/or services from the City of Hermosa Beach’s Community Development Department, Police Department, Public Works Department and/or the Los Angeles County Fire Department.

Current Fee Schedule
Event Categories Fee
Category I
Participant plus spectator crowd less than 500 per event day.

Non-profit: $2 per registrant
and roster of participants
due to City
Commercial: 70/30
split of proceeds
and roster of participants
due to City
Category II
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day including set-up and tear-down; and
• Is conducted in the off-season (not between Memorial Day and Labor Day) and not on any holiday.
$3,362 per event day
Category III
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for one or more days including set-up and tear-down; or
• Impacts public areas for one or more days including set-up and tear-down and is conducted in the Peak Season (between
Memorial Day and Labor Day) or on any holiday; or
Participant plus spectator crowd more than 3,000 but less than 5,000 per event day.
$3,700 per event day
Category IV
Participant plus Spectator crowd exceeds 5,000 per event day. $6,727 per event day Additional Fees Fees
Commercial Application Fee - non-refundable $1,057
Non-Profit Application Fee - non-refundable $704
Pass-Thru Application Fee - non-refundable $353
Amplified Sound Permit $207

Additional Fees Cont’d Fees
Pier Plaza Use Fee $14,081 per event day
Event Co-sponsor* $356 per sponsor
Event Setup/Teardown $319 per location, per day
Community Resources Staff $423 per day
Parking Space Fee Fees vary based on parking location
*The Event Co-sponsor fee is charged for each organization listed as a presenting sponsor of the event on any or all marketing materials for the event.

Damage Deposit
Monetary deposits, bonds and other security may be necessary to guarantee performance of all required conditions, clean-up and repair of any City property or facilities damaged as a result of the event. Events may be required to submit a deposit to cover any potential damage to City facilities. All or a portion of the deposit may be refunded upon post event inspection. Events will be billed for the costs to repair or replace any City property damaged as a result of the event if the damage exceeds the deposit provided.

Refund/Cancellation Policy
Once a permit is approved and issued, daily category fees or additional fees may be refunded when written notice is given to the Community Resources Department at least two weeks prior to the event date.

Fee Waiver Grants
To support qualified organizations that have received approval to hold their event, the City provides event fee waiver grant opportunities to assist in its success by relieving the financial burden associated with the cost of the City’s event fees. Events and organizations that qualify for a long-term agreement or in contract are not bound to the terms of this policy. The annual award limit of fee waiver grants is approved by the City Council each fall for the upcoming calendar year. Grants will be awarded up to a maximum of $2,500 per event or a 50% reduction of indirect City event fees, whichever is the lesser amount. Fee waiver grants may only be used toward indirect costs charged by the City; direct costs are not eligible for and organizations are required to pay those in full. The minimum amount of a requested fee waiver grant must total at least $250.

Eligibility
In order to be eligible to apply for a fee waiver grant, the event must be a returning event to the City. Fee waiver grants will not be considered for new events or events taking place during the Peak Season (between Memorial Day and Labor Day). Following approval of an event, a completed Special Event Fee Waiver Grant Application is required to be submitted to the Community Resources Department at least 60 days prior to the event. The request will be reviewed by the Parks, Recreation, and Community Resources Advisory Commission at one of its regularly scheduled meetings for consideration of approval.

Event producers will be requested to demonstrate the following:
• A financial need or other economic justification to be considered for a fee waiver grant; • A positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community;
• The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need. • A positive economic impact as a result of the event by providing the following information:

• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Additionally, event producers must be able to fully fund their event should they not receive a fee waiver grant and may not be dependent on the fee waiver grant to determine their ability to hold the event.

Events specifically prohibited from receiving a fee waiver grant include those events that:
• Promote, advocate, or advance a political message or belief. • Projects or organizations who have unsatisfactorily fulfilled its obligations from previous fee waiver grants.

Obligations
Organizations approved for a fee waiver grant will be required to complete the following:
• Include that the event “is brought to you with support from the City of Hermosa Beach” on all marketing materials. The City requests this exact verbiage be used. o A copy of event marketing materials with this exact verbiage must be provided to the City prior to the City’s issuance of the Special Events Permit.
• A formal presentation to the Parks, Recreation and Community Resources Advisory Parks, Recreation, and Community Resources Advisory Commission at one of its regular meetings no more than 60-days following the event. The presentation shall include discussion of:
o Number of attendees.
o Beneficiary of funds raised by the event (if applicable). o Overview of event budget and financial outlook.
o Overview of the community benefit and/or positive economic impact to the City of Hermosa Beach.

Disqualification
Failure to complete these requirements in accordance with this policy shall automatically disqualify the organization from submitting a future request to receive a fee waiver grant for the remainder of the current calendar year plus one additional calendar year.

If any information submitted as part of the Special Event Fee Waiver Grant is found to be fraudulent, event approvals already granted for the remainder of the calendar year will be automatically revoked. While the organization will be permitted to reapply for approval of event(s) in the following calendar year, it will no longer be eligible to apply for a fee waiver grant.

Long-term Agreements
The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable events calendar for its residents. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for a long-term agreement (LTA) with the City.

Eligibility
In order for an organization to be eligible for consideration of a long-term agreement, the event(s) must meet at least three of the following:
• The event(s) must qualify as an Impact Level II or III (per the Impact Worksheet), and at least one of the following:
o Have a combined estimated total of 5,000 people in attendance; or o The event must be at least two (2) consecutive days (including setup and teardown). • Have held its event in Hermosa Beach for at least three consecutive years • The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses; and • The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community.

• The event can demonstrate:
o A community benefit; or
o A positive economic impact as a result of the event.

Event producers will be requested to demonstrate a positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; • The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need.

Event producers will be requested to demonstrate a positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Upon request of an organization whose event does not satisfy one or more of the above eligibility criteria, the City Council may authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide.

Term Limits
LTA’s shall be for no less than two (2) years but shall not exceed a maximum of three (3) years unless otherwise determined by the City Council.

Procedures
The following steps are required to guide the development and implementation of an LTA:

1. Submittal of an LTA Application and corresponding letter to the Community Resources Department demonstrating how the organization meets the criteria.

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by the City Council to begin LTA negotiations with City staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to the City Council for approval.

Obligations
Organizations whose event(s) are approved through an LTA are required to provide a formal presentation to the Parks, Recreation, and Community Resources Advisory Commission at one of its regular monthly meetings no more than 60 days prior and 60 days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes.

Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025

Organization Event Event Description Event Dates (Including Set-up/Tear-down) Annual Fees Payable to the City Annual Fees to be Waived Amateur
Athletic Union
(AAU)
AAU Hermosa
Beach
Championships
Junior volleyball
tournament
July 12, 2025 – July 18, 2025 Direct Costs: $207 plus Parking and City Staff/Services
Amplified Sound: $207
Parking: TBD
City Staff/Services: TBD
Indirect Costs: $7,000
Category I (Non-profit): $2 per
participant x maximum of 500
participants per day x 7 event days =
$7,000
Association of
Volleyball
Professionals
(AVP)
AVP Junior
National
Championships
Junior volleyball
tournament
July 19, 2025 – July 26, 2025 Direct Costs: $207 plus Parking and City Staff/Services
Amplified Sound $207
Parking: TBD
City Staff/Services: TBD
Indirect Costs: TBD
Category I: 30% of registration costs
Mychal’s
Learning
Place
California Great
Santa Stroll
5K run, walk, or
stroll along the
Strand to benefit
Mychal's Learning
Place with
participants dressed
in Santa Suits
December 14, 2024;
December 13, 2025; and
December 12, 2026
Direct Costs: $207 plus Parking
and City Staff/Services TBD
Indirect Costs: $14,081
Amplified Sound: $207 Pier Plaza Use: $14,081
Parking: TBD
City Staff/Services: TBD
Indirect Costs: $3,362
Category II: $3,362

Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025

Organization Event Event Description Event Dates (Including Set-up/Tear-down) Estimated Annual Fees Payable to the City
Estimated Annual Fees to be
Waived
Great Autos
of Yesteryear
Classic Car
Show
Classic cars from all
eras featured on Pier
Plaza
May 4, 2024;
May 3, 2025; and
May 2, 2026
Direct Costs: TBD Indirect Costs: $14,081
City Staff/Services: TBD Pier Plaza Use: $14,081
The Jewish
Community
Center
Chanukah
Community
Celebration
Music, entertainment,
family-friendly
activities, and lighting
of the menorah
December 29, 2024;
December 14, 2025; and
December 6, 2026
Direct Costs: $207 plus City
Staff/Services TBD
Indirect Costs: $14,081
Amplified Sound: $207 Pier Plaza Use: $14,081
City Staff/Services: TBD
Epic Days
Foundation,
INC.

Epic Days Beach day adventure
activities for children
and young adults with
special needs
May 18, 2024 - May 19, 2024 and August 17,
2024 - August 18, 2024; CANCELLED
May 17, 2025 - May 18, 2025 and August 16,
2025 - August 17, 2025; and
May 16, 2026 - May 17, 2026 and August 15,
2026 - August 16, 2026
Direct Costs: $207 plus Parking
TBD
Amplified Sound: $207
Parking: TBD

Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025

Organization Event Event Description Event Dates (Including Set-up/Tear-down) Estimated Annual Fees Payable to the City
Estimated Annual Fees
to be Waived
Fine Arts
Group of
Hermosa
Beach
Fine Arts
Festival
Artists’ booths, a
student art exhibit,
face painting, and art
activities for kids
June 7, 2024 - June 9, 2024;
June 6, 2025 - June 8, 2025; and
June 12, 2026 - June 14, 2026
Direct Costs: Parking TBD Indirect Costs: $11,107
Parking: TBD Category III: $3,599 x 3 event
days = $10,797
Setup/Tear-down: $310
Hermosa
Beach
Education
Foundation
Hearts of
Hermosa
Annual fundraiser for
the Hermosa Beach
Education Foundation
including an auction,
dinner, drinks, and
dancing
March 22, 2024 - March 24, 2024;
*March 28, 2025 - March 30, 2025 Event to
take place on Hermosa Beach Unified
School District Property in 2025; and
March 27, 2026 - March 29, 2026
Direct Costs: $207 plus Parking
and City Staff/Services TBD
Indirect Costs: $4,338
Amplified Sound: $207 Category III: $3,700
Parking: TBD Setup/Tear-down: $638
City Staff/Services: TBD
International Surf Festival Physical fitness
activities with events
across four South Bay
cities
July 31, 2024 - Sunday, August 5, 2024;
July 30, 2025 - August 4, 2025; and
July 29, 2026 - August 2, 2026
Direct Costs: $207 plus Parking
TBD
Indirect Costs: $12,057
Amplified Sound: $207
25% of Parking: TBD Category III: $3,700 x 3 event
days = $11,100
Set-up/Tear-down: $957

Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025

Organization Event Event Description Event Dates
(Including Set-up/Tear-down)
Estimated Annual Fees Payable
to the City
Estimated Annual Fees to be
Waived
Junior
Volleyball
Association
(JVA)/Beach
Volleyball
Clubs of
America
(BVCA)

JVA/BVCA
Hermosa
Beach National
Championships
Junior volleyball
tournament
July 6, 2025 - July 111, 2025 Direct Costs: $207 plus Parking and City Staff/Services TBD
Amplified Sound: $207
Parking: TBD
City Staff/Services: TBD
Indirect Costs: $5,319
Category I (Nonprofit): $2 per
participant x maximum of 500
participants per day x 5 event days
= $5,000
Setup/Teardown: $319
Friends of
the Parks
Pets in the
Park,
and Pumpkins
in the Park
Free community
events
May 4, 2024; CANCELLED
May 3, 2025; and
May 2, 2026
October 19, 2024;
October 11, 2025;
and October 10, 2026
Direct Costs: Parking TBD
Parking: TBD

Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025

Organization Event Event Description Event Dates (Including Set-up/Tear-down) Estimated Annual Fees Payable to the City
Estimated Annual Fees to be
Waived
Shakespeare by the Sea Shakespeare plays in
the park
July 10 - 11, 2024;
July 9 - 10, 2025; and
July 8 - 9, 2026
None Direct Costs: $207 plus
Parking and City Staff/Services
TBD
Amplified Sound Permit: $207
Parking: TBD
Note: The City provides $7,500 in
monetary support
Skechers
Foundation
Skechers
Pier to
Pier
Friendship
Walk
A walk along the Strand
to benefit the
Friendship Foundation
and public education
October 20, 2024;
October 19, 2025; and
October 18, 2026
Direct Costs: Parking TBD
Parking: TBD
Indirect Costs: $3,700
Daily Category III: $3,700
Spyder Surf
Shops
Spyder
Surf Fest
A festival on Pier Plaza
with a fashion show,
surf industry vendor
booths, and giveaways
and prizes as part of
the Surfers Walk of
Fame Weekend
April 27, 2024;
April 26, 2025; and
April 25, 2026
Direct Costs: $207 plus Parking
and City Staff/Services TBD
Indirect Costs: $14,081
Amplified Sound: $207 Pier Plaza Use: $14,081
Parking: TBD
City Staff/Services: TBD

Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025

Organization Event Event Description Event Dates (Including Set-up/Tear-down) Estimated Annual Fees Payable to the City
Estimated Annual Fees to
be Waived
Indivisible Arts State of
the Art
Fundraiser with art
viewing sections,
activities, music,
vendors, and auctions.

May 17, 2025;
May 16, 2026;
and May 15, 2027
Direct Costs: $207 plus Parking
and City Staff/Services
Amplified Sound $207
Parking: TBD
City Staff/Services: TBD
Indirect Costs: TBD
Category I: $2 per participant x up
to 500 participants = $1,000
MESP Inc. Triathlon A ¼-mile ocean swim,
a 10-mile bike ride,
and a 3-mile run on
the strand
August 9, 2024 - August 11, 2024;
August 8, 2025 - August 10, 2025; and
August 7, 2026 - August 9, 2026
Direct Costs: $207 plus Parking
TBD
Indirect Costs: $14,081
Amplified Sound: $207
Parking: TBD Pier Plaza Use: $14,081
Indirect Costs: $4,338
Category III: $3,700
Setup/Teardown: $638
Total: Direct Costs: $2,277 plus
Indirect Costs: $23,719
$25,996
Direct Costs: $12,175 plus
Indirect Costs: $97,907
$110,082

Hermosa Beach Open 2025 – 2027 1

AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND

DAY AT THE BEACH EVENTS TO PROVIDE THE HERMOSA

BEACH OPEN
THIS AGREEMENT is made this 25th day of February, 2025 by and between the City of Hermosa Beach (hereinafter called “CITY”), Day at the Beach Events (hereinafter called “DATBEE”).

RECITALS
A. DATBE desires to organize, coordinate, produce, and oversee the Hermosa Beach Open (“Event”) on the north volleyball courts in the City on City-owned property for the term of this Agreement.

B. The CITY is willing to make its property available for the Event due to the benefit it provides to the community.

NOW, THEREFORE, the parties agree as follows:

Section 1. Term of Agreement. The term of this Agreement shall commence on February 25, 2025 and terminate on December 31, 2027 unless earlier terminated as provided herein.

Section 2. DATBE’s Duties:
a. Event. DATBE may organize, coordinate, produce, and oversee the Event under the event title of Hermosa Beach Open. The event shall consist of an adult beach volleyball tournament. Event activities would take place on the North Volleyball Courts & Schumacher Plaza*. The event must remain open to the public. Event days, including set-up and tear-down days, included as part of this Agreement shall be:
• September 2, 2025 – September 7, 2025**;
• September 8, 2026 – September 13, 2026**;
• September 7, 2027 – September 12, 2027**.
*The use of Schumacher Plaza on the following dates is not guaranteed to due previously scheduled City hosted events:
• September 6 – 7, 2025;
• September 12 – 13, 2026; and
• September 11 – 12, 2027.

Hermosa Beach Open 2025 – 2027 2
The City shall provide notice to DATBE 30 days in advance of DATBE Event should approval be granted to DATBE to use Schumacher Plaza on the aforementioned dates.
** Event activity on the following dates must conclude by 3:00pm due to previously scheduled City hosted events:
• September 7, 2025;
• September 13, 2026; and
• September 12, 2027.

Event teardown for DATBE event may take place after 3:00pm with pre-approval by the City.
b. Annual Event Confirmation. DATBE must annually inform the CITY of its intent to produce the Event, including confirmation of event dates and event times, no later than three months prior to the event dates by submission of a Special Events Application, available on the City’s Website. Should DATBE desire to reschedule an event date(s) from the dates outlined in this Agreement, it must do so in writing no later than three months prior to the requested event date(s). CITY will review the request against other activities and events booked within the City. While approval of a date change will not be unreasonably withheld, already scheduled activities or events will have priority. Use of additional location(s) may be approved as mutually agreed upon between the CITY and DATBE provided DATBE informs the CITY of this request at least three months prior to the Event. The CITY or DATBE may cancel an Event within 30 days written notice prior to each Event without penalty due to COVID-19 precautionary measures or other pandemicrelated health orders that would deem the event unsafe or temporarily prohibited. CITY reserves the right in its sole discretion at any time or times to close and suspend the use of each Event Location subject to this Agreement for any duration in order to protect public health and safety. Any such closure will not constitute a breach or a default of this Agreement. CITY shall have no liability whatever to DATBE for the effect of such suspension and closure on any Event, nor shall CITY have any responsibility to provide DATBE with substitute Event locations. DATBE’s rights under this Agreement are subject and subordinate to CITY’s police and emergency powers in addition to CITY’s rights to manage its municipal facilities including outdoor public spaces and its contractual rights as described in this Agreement.
c. Event Permits and Agreements. DATBE shall obtain permits from CITY for each Event and shall enter into and comply with all agreements for such permits as required by CITY, including but not

Hermosa Beach Open 2025 – 2027 3
limited to the provision of adequate insurance and indemnification of CITY, its officers, agents, volunteers, employees, and attorneys as outlined in the Special Event Permit. Exhibit A includes a sample Special Event Permit.
a. DATBE shall additionally procure any required permits from the California Coastal Commission.
d. Insurance. DATBE shall provide comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." DATBE shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the Events permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager. Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.

DATBE shall provide evidence that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance. If DATBE maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. DATBE shall furnish properly executed certificates of insurance to City, which certificates shall clearly evidence all coverage required above and provide that such insurance shall not be materially changed, terminated or allowed to expire except on thirty (30) days prior written notice to City; and further, shall provide that if DATBE fails to pay any required deductible or self-insured retention, City may do so at DATBE expense.
e. Fee to CITY. CITY shall forgive the outstanding balance for indirect costs associated with the DATBE 2024 Event. DATBE shall pay CITY direct and indirect costs for the Event in 2025 through 2027 including but not limited to the provision of CITY staff time dedicated to the Event, application fees, parking fees, daily special event category

Hermosa Beach Open 2025 – 2027 4
fees, daily set-up/tear-down fees, co-sponsor fees, and Amplified Sound Permit fees.
f. Annual Review. Within 60 days prior to and after each Event, DATBE shall provide an annual overview to the Parks, Recreation and Community Resources Advisory Commission in the form of an agendized presentation. The pre-event presentation shall highlight:
a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and anticipated impacts to the community as a result of the event. The post-event presentation shall include: a general overview including the actual number of attendees; actual impact(s) to the community as a result of the event; and any event struggle(s) and success(es).
g. Environmental Sustainable Measures. DATBE shall adhere to the CITY’s environmental sustainability measures, incorporate sustainability requirements into vendor agreements, and advertise green measures and rules in event advertising and online. This includes but is not limited to prohibiting the use of single-use plastic straws, stirrers, and utensils beginning July 1, 2020 (per HBMC 8.64); limiting single-use paper, packaging, and décor items; using appropriately sized plates, containers and cups; and limiting use of handouts, flyers and giveaways; (4) enacting a no-idling requirement for vehicles associated with the loading and unloading of event-related equipment; and (5) providing onsite personnel to ensure that litter and trash are minimized, and recycling is maximized.
k. Parking Spaces. DATBE may request dedicated use of public parking spaces as needed for Event activities including parking of Event-related vehicles; storage of essential Event-related equipment and supplies; and other Event-related structures for each Event. Use of these spaces must be mutually agreed upon between the CITY and DATBE following submittal of a site plan by DATBE outlining the use of the parking space(s) at least 10 working days prior to each Event. While approval of parking request(s) will not be unreasonably withheld, already scheduled activities or events will have priority. The CITY will consider approval based on the location, seasonal needs for parking, and the overall impacts to the loss of parking spaces to the area. DATBE shall ensure the spaces are clean from debris, and other materials that were collected as a result of Event activities.

Hermosa Beach Open 2025 – 2027 5
l. Logistical Meetings. DATBE is required to participate in logistical and planning meetings with relevant CITY departments as requested by the City.
m. Sponsorships. DATBE may sell sponsorships for the Event. DATBE agrees that Event sponsors will not be from any person or entity promoting gambling, political, or religious viewpoints. Donating persons or entities must be consistent with the core values, mission, and vision of the City.
n. CITY grants DATBE permission to use the CITY name and logo with the understanding the CITY is listed provided that such use is in accordance with good business practice and in a manner to promote the reputation and goodwill of the CITY. The CITY requires prior review any use of CITY name and logo in Hermosa Beach Open materials such as but not limited to merchandise, signage, press releases, print pieces, broadcast emails, social media graphics, and website postings. When including the CITY logo in Hermosa Beach Open marketing materials, the logo of the City of Hermosa Beach preceded by the words “In Partnership With” must be given due prominence. The CITY logo should never appear by itself in Hermosa Beach Open materials. CITY will provide an electronic copy of the most current logo to DATBE for use in Hermosa Beach Open materials. DATBE will, in turn, only use the most current logo of the CITY.

Section 3. CITY’s Duties.
a. Event Permits. CITY shall provide event permits to DATBE for each Event unless CITY determines in its sole discretion that it would not be in the public interest or that it would be averse to the public health, safety, or welfare.
b. No Parking Signs. The CITY shall post no parking signs in locations approved by the CITY per Section 2.k. at least 72 hours prior to the start of event setup.

Section 4. Assignment. This agreement may not be assigned in whole or in part by either party, without the prior written consent of the other party.

Section 5. Independent Contractor. DATBE will act hereunder as an independent contractor. This Agreement shall not and is not intended to constitute DATBE as an agent, servant, or employee of CITY and shall not and is

Hermosa Beach Open 2025 – 2027 6
not intended to create the relationship of partnership, joint venture or association between CITY and DATBE.

Section 6. Termination. CITY may terminate this Agreement upon 30 days written notice to DATBE. if CITY determines in its sole discretion that continuation of this Agreement would not be in the public interest, that it would be adverse to the public health, safety, or welfare, or that a substantial portion of CITY’s property is unavailable due to construction activity. Prior to termination on the ground that a substantial portion of CITY’s property is unavailable due to construction activity, CITY shall provide DATBE an opportunity to propose adjustments to the venue or an alternative location for the event. DATBE’s proposed adjustments or alternative shall be provided within 30 days of written notice from CITY and is subject to approval of the City Council, in its sole discretion, in a public meeting.

Upon termination of the Agreement, any events subsequent to the termination will no longer be the responsibility of DATBE.

Section 7. Notice. Any notice required to be given shall be deemed duly and properly given upon delivery, if sent postage prepaid or if personally delivered as follows:

For DATBE:

Day the the Beach Events
1937 Palm Drive
Hermosa Beach, CA 90254
(310) 927-1288
Attention: Mark Paaluhi
For CITY:

City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, California 90254
(310) 318-0216
Attention: Suja Lowenthal, City Manager
Section 8. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and DATBE, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both parties. The parties anticipate that, in addition to this Agreement, they will enter into an event agreement for each Event setting forth precise terms and conditions applicable to that Event.

Hermosa Beach Open 2025 – 2027 7
EXECUTED the day and year first above stated.

DATBE
By: ____________________________________
Mark Paaluhi

CITY OF HERMOSA BEACH
By:___________________________________
Dean Francois, Mayor

APPROVED AS TO FORM ATTEST
By:_________________________________ By:_________________________________ Patrick Donegan, City Attorney Myra Maravilla, City Clerk Exhibit A – SAMPLE Special Events Permit

CITY OF HERMOSA BEACH

Hermosa Beach Open 2025 – 2027 8

SPECIAL EVENT PERMIT PROGRAM
I. Permit
CITY OF HERMOSA BEACH (“City”) hereby grants approval to NAME (“EVENT PLANNER”) for use of EVENT LOCATION(S) (the “SITE”) for EVENT TITLE (the “EVENT”).

The permission granted herein for conduct of the EVENT on the SITE, shall commence from SETUP TIME on EVENT DATE, YEAR and terminate at END OF TEARDOWN TIME on dates listed, including setup and teardown.

This Permit is revocable at any time for violation of conditions of approval, the Hermosa Beach Municipal Code or any applicable regulation or law. The City reserves the right to terminate this permit at any time without advance notice and on cause deemed sufficient by the City.

II. Event Planner’s Obligations (checked boxes denote applicable obligations)
☐ Damage deposit: Post a bond, cashier's check or letter of credit, in the amount of $_______________ as compensation for any damage that may occur to physical property or other costs arising from EVENT PLANNER’S use of the SITE. The bond or other surety shall provide that in the event the EVENT PLANNER fails or refuses to clean up and restore the SITE to its original condition or fails or refuses to compensate City for other physical damage, City may, at its option, make demand upon the surety for such cash payment as is required to perform such work.
☒ Insurance: At least ten (10) days prior to the event, EVENT PLANNER will provide the City with a certificate of insurance providing liability insurance with the following requirements:

Event producer agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of

Hermosa Beach Open 2025 – 2027 9
a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Event producer shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy.

Notwithstanding the foregoing, Event producer shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which the Event producer submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager.

Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.

If the use includes athletic activities, shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance.

If the Event producer maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
☒ Event fees: EVENT PLANNER shall tender any outstanding fees associated with the City’s Special Event Application process a minimum of 30 days prior to the EVENT and shall pay any post-event fees within 7 days following the event.
☒ Permits and approvals: EVENT PLANNER shall obtain all necessary permits and approvals for the EVENT as set forth in the completed Special Event Application or otherwise required by the City (e.g.,

Hermosa Beach Open 2025 – 2027 10
Amplified Sound Permit, Business License, street banner approval, etc.).
☒ Designated Event Contact. Provide City with the name and event day telephone number of its designated representative for the event, and/or the names of designated representatives who will be physically on the property for the entire duration of the EVENT if different from that stated on the Special Event Permit Application. ☐ Event Notifications. Notify all residents and businesses within a 500- foot radius of the SITE. The City shall provide the notice, which will include event details and the telephone number of the EVENT PLANNER. Said notice shall be provide to the surrounding residents and businesses by the EVENT PLANNNER at least one week prior to the event.

Commencing with the date and time this permit authorizes the use by the EVENT PLANNER for the EVENT, EVENT PLANNER shall:
☐ Fence the entire EVENT area.
☐ Install a protective barrier around the perimeter of the EVENT. EVENT PLANNER shall be responsible for removal of the barrier upon completion of the EVENT. Said barrier(s) shall structurally and aesthetically fulfill the City’s requirements for said barrier(s). ☐ Provide adequate portable restroom facilities for the EVENT according to standards as outlined by City for Special Events. ☒ Provide adequate first aid facilities and staff.
☒ Ensure that the EVENT includes adequate access and seating to reasonably accommodate the needs of the disabled.
☒ Provide City staff and designated City representatives with proper credentials and identification for access to the EVENT and SITE area, if needed.

Hermosa Beach Open 2025 – 2027 11
☒ EVENT PLANNER shall perform a walk-through of the SITE at least one week prior to the EVENT, at which time the condition of the SITE shall be duly noted in writing to the City and shall specifically identify any existing damage or other abnormalities. The City shall repair anything identified as a potential hazard or liability prior to EVENT PLANNER taking possession of the SITE.
☒ Clean, restore, resurface and make operational the SITE to the satisfaction of the City.

NO TRASH MAY BE LEFT AT THE SITE. THE EVENT PLANNER IS RESPONSIBLE FOR

SECURING ADDITIONAL TRASH SERVICES THROUGH ATHENS OR REMOVING AND DISPOSING OF ALL TRASH OFF-SITE.
☒ Pay to City the total sum of costs for all personnel, materials, equipment, and disposal fees incurred by City in connection with SITE preparation and clean-up activities and associated repairs including overhead and indirect costs. Payment shall be made within 30 days of receipt of invoice from City.
☒ Conduct the EVENT in accordance with all materials included in the complete Special Event Application for the EVENT approved by the City, including but not limited to the EVENT Site Plan, Parking Plan, Safety/Security Plan, Green Matrix, and Accessibility Plan. If information on any Special Event Application materials has changed from that which was approved by the City, EVENT PLANNER shall notify the City immediately.
☒ Conduct the EVENT in accordance with all policies outlined in the Special Events Policy Guide.
☒ EVENT PLANNER’s obligations shall be completed in the time periods set forth above and notice of items not completed to City’s satisfaction shall be given to EVENT PLANNER in writing. EVENT PLANNER shall have seven days from receipt of notice to complete the obligation, except in the event of an emergency. Any obligations not completed within the dates set forth above may be completed by City and EVENT PLANNER shall reimburse City on a time and materials basis.

Hermosa Beach Open 2025 – 2027 12
III. Services to be Provided by City
☐ Representatives of the City, including any required police, public works, or Los Angeles County Fire Department officials will provide City services, and complete required inspections.
☐ Approval and inspection of street closures within the SITE as agreed upon by City and the EVENT PLANNER.
☐ Facilitate posting and reposting of No Parking signage in reserved parking spaces agreed upon by the City and the EVENT PLANNER.

If vehicles not associated with the event utilize the reserved parking spaces, please contact non-emergency dispatch at (310) 524-2750 to inform parking enforcement.
☒ Ensure that, to the best of the City’s knowledge, all other organized activities will be excluded from the SITE during the EVENT. ☒ Provide City contact during the time EVENT PLANNER maintains possession of the SITE.

Monday-Thursday: 7:00am-6:00pm: (310) 318-0280
Monday-Thursday 6:00-10:00pm or Friday-Sunday 8:00am-10:00pm: (310) 629- 3538
Outside of these hours, please contact non-emergency dispatch at (310) 524- 2750
IV. Notices
All notices and communications shall be sent to the parties at the following addresses:

The City of Hermosa Beach Name/Organization
[1315 Valley Drive [Address
Hermosa Beach, CA 90254] [City, State, Zip code]

Hermosa Beach Open 2025 – 2027 13
V. Indemnification
EVENT PLANNER shall hold harmless, defend and indemnify the City and County of Los Angeles, its officers, employees and volunteer from and against any and all liability, loss, damage expense, and costs (including without limitation costs and fees of litigation), of every nature arising out of or in connection with production and performance of the EVENT or its failure to comply with any of its obligations contained in this Permit except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

EVENT PLANNER shall pay promptly any judgment rendered against City and County of Los Angeles, their respective officers, agents or employees, for any such claims, damages, penalties, obligations and/or liabilities.

VI. Authority
The person executing this Permit for EVENT PLANNER certifies that s/he has full authority to sign on behalf of EVENT PLANNER and to bind EVENT PLANNER to the foregoing conditions.

VII.Revocation
EVENT PLANNER hereby accepts all of the foregoing conditions and understands and acknowledges that City may revoke this permit at any time upon finding that any of the foregoing conditions have not been satisfied.

EVENT PLANNER further acknowledges that this permit may be revoked and the EVENT ordered concluded at any time during the course of the EVENT by the highest ranking City police officer or fire personnel on duty at the time upon determination that the EVENT is causing a violation of State law or upon a determination that the EVENT has become a threat to public safety.

VIII. Miscellaneous Provisions
This permit is personal to the EVENT PLANNER and may not be transferred, assigned or otherwise conveyed without the consent of the City.

Neither party will use the other party’s name, logos, trademarks or service

Hermosa Beach Open 2025 – 2027 14
marks in any manner without the other party’s prior written approval.

This permit grants permission solely for the EVENT described above on the day(s) and time(s) indicated on the SITE.

Nothing in this permit shall be construed as creating a partnership, joint enterprise or other contractual arrangement between City and EVENT PLANNER. The EVENT is a privately sponsored event; it is not a City event and is not sponsored by the City.

APPROVED BY:

City:

Signature
Date
Event Planner:

Signature
Date

2025 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
5 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
6 7 8 9 10 11
12 13 14 15 16 17 18
19 20
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
21 22 23 24 25
26 27 28 29 30 31
January 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
3 4 5 6 7
Winter Challenge
North Volleyball Courts
(Setup)
8 Winter Challenge
North Volleyball Courts
9 10 11 12 13 14 15
SoCal
Beach Foundation
North Volleyball Courts
16 17 18 19 20 21 22
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
23 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
24 25 26 27 28
February 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 HBLL Opening Day
Clark Field
Impact Level II
2 IBVL Tournament Series
North Volleyball Courts
3 4 5 6 7 8
9 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
10 11
RUHS Volleyball Matches
North Volleyball Courts
12 RUHS Volleyball Matches
North Volleyball Courts
13 RUHS Volleyball Matches
North Volleyball Courts
14 15
St. Patrick’s Day
Parade
Hermosa Avenue,
Pier Avenue, Schumacher
Plaza, & Pier Plaza
Impact Level III
16 SoCal
Beach Foundation
North Volleyball Courts
17 18 19 20 Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
RUHS Volleyball Matches
North Volleyball Courts
21 Beach Tennis
Tournaments
Beach Tennis Courts
22 Beach Tennis
Tournaments
Beach Tennis Courts
23 CBVA
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
24 25
RUHS Volleyball Matches
North Volleyball Courts
26 RUHS Volleyball Matches
North Volleyball Courts
27 RUHS Volleyball Matches
North Volleyball Courts
28 29
SoCal
Beach Foundation
North Volleyball Courts
30 31
March 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 RUHS Volleyball Matches
North Volleyball Courts
2 3
RUHS Volleyball Matches
North Volleyball Courts
4 5
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
6 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
7 8 9 10
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
11 Beach Tennis
Tournaments
Beach Tennis Courts
12 CBVA
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
13 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
14 15
RUHS Volleyball Matches
North Volleyball Courts
16 17 18 19
IBVL Tournament Series
North Volleyball Courts
20 Easter Sunrise Mass
South of Pier
21 22 23 24 25
Surfers Walk of Fame
Kick-off Party
Community Theatre
Impact Level II
26 Surfers Walk of Fame
Spyder Surf Fest
Pier Plaza
Impact Level III
27 Waterman’s South Bay
Surf Series
South of the Pier
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
28 29 30
April 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3
Classic Car Show
Schumacher Plaza &
Pier Plaza
Impact Level II
Pets in the Park
Valley Park
Impact Level II
HBLL Night at the Ballpark
Clark Field
Impact Level II
4 SoCal
Beach Foundation
North Volleyball Courts
HBLL Night at the Ballpark
Clark Field
Impact Level II
5 6 7 8 9
The Hermosa Classic
South of Pier (Setup)
10 The Hermosa Classic
South of Pier
CBVA
North Volleyball Courts
11 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
12 13 14 15 16 17
Epic Days
South of Pier
Impact Level II
State of the Art
Cypress Avenue & 6th St.

Impact Level III
PENDNG
18 Epic Days
South of Pier
Impact Level II
19 20 21 22
Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
(Setup)
Impact Level III
Maya and the Wave
Community Center Courtyard
23 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
(Setup)
Impact Level III
CBVA
North Volleyball Courts
(Setup)
24 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
Impact Level III
CBVA
North Volleyball Courts
25 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
Impact Level III
CBVA
North Volleyball Courts
26 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
Impact Level III
CBVA
North Volleyball Courts
27 Fiesta Hermosa
Hermosa Avenue, Lot A, Pier
Avenue, Schumacher Plaza &
Pier Plaza
(Teardown)
Impact Level III
28 29
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
30 Beach Tennis
Tournaments
Beach Tennis Courts
31 Your Are Enough 5k
Schumacher Plaza & Strand
North of Pier
Beach Tennis
Tournaments
Beach Tennis Courts
May 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 HBLL Closing Day
Clark Field
Impact Level II
Beach Tennis
Tournaments
Beach Tennis Courts
2 3 4 5 6
Fine Arts Festival
Community Center Lawn
(Setup)
Impact Level III
7 Fine Arts Festival
Community Center Lawn
Impact Level III
South Bay Paddle
South of Pier
8 Fine Arts Festival
Community Center Lawn
Impact Level III
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
9 10 11 12 13 14 NOTHING WEEKEND
15 NOTHING WEEKEND 16
World Championship Trials
North Volleyball Courts
17 World Championship Trials
North Volleyball Courts
18 World Championship Trials
North Volleyball Courts
19 World Championship Trials
North Volleyball Courts
20 21
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
22 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
23 24 25 26 27 28
Smackfest Co-ed 4’s
Volleyball Tournament
North Volleyball Courts
29 30
June 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

July 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
7 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
8 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
9 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
10 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
11 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
12 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
13 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

14 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
15 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
16 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
17 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
18 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
19 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup/Event/Teardown TBD)
Impact Level III
20 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup/Event/Teardown TBD)
Impact Level III
21 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup/Event/Teardown TBD)
Impact Level III
22 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup/Event/Teardown TBD)
Impact Level III
23 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
(Setup/Event/Teardown TBD)
24 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
(Setup/Event/Teardown TBD)
25 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
(Setup/Event/Teardown TBD)
26 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
(Setup/Event/Teardown TBD)
27 28 29 30
International
Surf Festival
North & South of Pier
(Setup)
Impact Level III
31 International
Surf Festival
North & South of Pier
(Setup)
Impact Level III

Sun Mon Tue Wed Thu Fri Sat
1 International
Surf Festival
North & South of Pier
Impact Level III
2 International
Surf Festival
North & South of Pier Impact
Level III
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
3 International
Surf Festival
North & South of Pier&
North Volleyball Courts (CBVA)
Impact Level III
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
4 International
Surf Festival
North & South of Pier
(Teardown)
Impact Level III
5 6 7 8
Triathlon
Downtown
(Setup)
Impact Level III
9 Triathlon
Downtown
(Setup)
Impact Level III
CBVA
North Volleyball Courts
10 Triathlon
Downtown
Impact Level III
CBVA
North Volleyball Courts
11 12 13 14
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
15 Beach Tennis
Tournaments
Beach Tennis Courts
16 Epic Days
South of Pier
Impact Level II
Beach Tennis
Tournaments
Beach Tennis Courts
17 Epic Days
South of Pier
Impact Level II
Beach Tennis
Tournaments
Beach Tennis Courts
18 19 20 21 22 23 NOTHING WEEKEND
24 NOTHING WEEKEND 25 26 27 28 29
CBVA
North Volleyball Courts &
Schumacher Plaza
(Setup)
30 CBVA
North Volleyball Courts &
Schumacher Plaza
31 CBVA
North Volleyball Courts &
Schumacher Plaza
August 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2
Hermosa Beach Open
North Volleyball Courts
(Set-up)
Impact Level III

PENDING
3 Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
4 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
5 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
6 Movies at the Beach
South of Pier
Impact Level III

PENDING
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
7 Hermosa Beach
Concert Series
South of Pier
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
8 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
9 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
10 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
11 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
12 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only(
Impact Level III
13 Movies at the Beach
South of Pier
Impact Level III

PENDING
14 Hermosa Beach
Concert Series
South of Pier
Impact Level III
15 Hermosa Beach
Concert Series
South of Pier
(Teardown)
Impact Level III
16 17 18 19 20
Coastal Cleanup Day
Schumacher Plaza,
North & South of Pier
Impact Level I
Glow Ride for Cystic Fibrosis
Schumacher Plaza and the Strand
21 22 23 24 25 26 27
Locale 90254
Hermosa Avenue, Pier Avenue, Lot
A, Schumacher Plaza, & Pier Plaza
Impact Level III
SoCal
Beach Foundation
North Volleyball Courts
28 Locale 90254
Hermosa Avenue, Pier Avenue, Lot
A, Schumacher Plaza, & Pier Plaza
(Teardown)
Impact Level III
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
29 30
September 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 IBVL Tournament Series
North Volleyball Courts
2 Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
3 Beach Tennis
Tournaments
Beach Tennis Courts
4 Beach Tennis
Tournaments
Beach Tennis Courts
5 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
6 7 8 9 10 11
Pumpkins in the Park
Edith Rodaway Park
Impact Level II
Walk to End Alzheimer's
Pier Plaza and Strand
North of Pier
12 Hope Chapel Picnic
Valley Park
IBVL Tournament Series
North Volleyball Courts
13 14 15 16 17 18
VOLLEY4SOUND
North Volleyball Courts
19 Skechers Pier to Pier
Friendship Walk
Strand (North of Pier) &
Pier Plaza
Impact Level III
20 21 22 23 24
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
25 Beach Tennis
Tournaments
Beach Tennis Courts
26 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
27 28 29 30 31
October 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2
IBVL Tournament Series
North Volleyball Courts
3 4 5 6 7 8
Sandy Sauté
North of Pier
9 10 11
Veterans Day
Wreath Laying
Ceremony
Community Center
East Lawn
Impact Level II
12 13 14 15
IBVL Tournament Series
North Volleyball Courts
16 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
17 18 19 20 21
Hermosa for the Holidays
Pier Ave, Schumacher
Plaza & Pier Plaza
Impact Level III
22 Hermosa for the Holidays
Pier Ave, Schumacher
Plaza & Pier Plaza
Impact Level III
23 Hermosa for the Holidays
Pier Ave, Schumacher
Plaza & Pier Plaza
Impact Level III
24 25 26 27 28 29
30 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
November 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
Sand Snowman
Contest
North of Pier
Impact Level I
7 8 9 10 11 12 13
California Great
Santa Stroll
Strand North of Pier & Pier
Plaza
Impact Level III
IBVL Tournament Series
North Volleyball Courts
14 Community
Chanukah Celebration*
Pier Plaza &
Greenwood Park
Impact Level II
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
15 16 17 18 19 20
21 IBVL Tournament Series
North Volleyball Courts
22 23 24 25 26 27
28 29 30
IBVL Tournament Series
North Volleyball Courts
31 December 2025
*Menorah installation at Greenwood Park is Wednesday, December 10, and the Menorah is removed Tuesday, December 23 , 2025.

Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Off-Season Monthly Events
(Labor Day – Memorial Day) # of Special Event Days # of Days Available(out of 15) January 3 12
February 6 9
March 16 -1
April 14 1
May (through May 25) 11 4
September (from September 2) 17 -2
October 12 3
November 9 6
December 5 10
Peak Season (Memorial Day through Labor Day) # of Special Event Days on the Beach/Strand/Pier Plaza Level I & II Event Days
(not on Level III Event Days)
& City Sponsored/Contracted
(not on Level III, II or I Event Days)
(Maximum of 25)
Level III Event Days
(Maximum of 45)
Total # of Event Days
(out of 70 total)
13 40 53
Peak Season Event Limits:

To balance coastal access with events, events on the Beach, Strand & Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day – approximately 100 days over the summer):
o Maximum of 45 days used by Level III Events
o Maximum of 25 days used by Level I & II Events, & City Sponsored/Contracted Events (on days not used by Level III Events) City Sponsored or City Contracted Events, & Long-term Agreement Events are categorized by their Impact Level

TENTATIVE
2026 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]

Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
January 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
February 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27
Hearts of Hermosa
Community Center
(Load-in)
Impact Level III
28 Hearts of Hermosa
Community Center
Impact Level III
29 Hearts of Hermosa
Community Center
(Load-out)
Impact Level III
30 31
March 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24
Surfers Walk of Fame
Kick-off Party
Community Theatre
impact Level II
25 Surfers Walk of Fame
Spyder Surf Fest
Pier Plaza
Impact Level III
26 27 28 29 30
April 2026 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2
Classic Car Show
Schumacher Plaza &
Pier Plaza
Impact Level II
Pets in the Park
Valley Park
Impact Level II
3 4 5 6 7 8 9
10 11 12 13 14 15 16 Epic Days
South of Pier
Impact Level II
State of the Art
Cypress Avenue & 6th St.

Impact Level III
PENDNG
17 Epic Days
South of Pier
Impact Level I
18 19 20 21 22 23
24 25 26 27 28 29 30
31 May 2026 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

June 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11 12
Fine Arts Festival
Community Center Lawn
(Load-in)
Impact Level III
13 Fine Arts Festival
Community Center Lawn
Impact Level III
14 Fine Arts Festival
Community Center Lawn
Impact Level III
15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30

July 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15

16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31

Sun Mon Tue Wed Thu Fri Sat
1 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(CBVA)
Impact Level III
2 International
Surf Festival
North & South of Pier
Impact Level III
3 International
Surf Festival
North & South of Pier
(Load-out)
Impact Level III
4 5 6 7
Triathlon
Downtown
(Load-in)
Impact Level III
8 Triathlon
Downtown
(Load-in)
Impact Level III
9 Triathlon
Downtown
Impact Level III
10 11 12 13 14 15
Epic Days
South of Pier
Impact Level II
16 Epic Days
South of Pier
Impact Level II
17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
August 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8
Hermosa Beach Open
North Volleyball Courts
(Set-up)
Impact Level III

PENDING
9 Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
10 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
11 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
12 Movies at the Beach
South of Pier
(Utilizing Hermosa
Beach Concert Series
Infrastructure)
Impact Level III

PENDING
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
13 Hermosa Beach
Concert Series
South of Pier
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
14 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure
Only)
Impact Level III
15 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure
Only)
Impact Level III
16 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure
Only)
Impact Level III
17 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure
Only)
Impact Level III
18 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure
Only)
Impact Level III
19 Movies at the Beach
South of Pier
(Utilizing Hermosa
Beach Concert Series
Infrastructure)
Impact Level III

PENDING
20 Hermosa Beach
Concert Series
South of Pier
Impact Level III
21 Hermosa Beach
Concert Series
South of Pier
(Teardown)
Impact Level III
22 23 24 25 26
Coastal Cleanup Day
Schumacher Plaza,
North & South of Pier
Impact Level I
27 28 29 30
September 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
Pumpkins in the Park
Edith Rodaway Park
Impact Level II
11 12 13 14 15 16 17
18 Skechers Pier to Pier
Friendship Walk
Strand (North of Pier) &
Pier Plaza
Impact Level III
19 20 21 22 23 24
25 26 27 28 29 30 31
October 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11
Veterans Day
Wreath Laying
Ceremony
Community Center
East Lawn
Impact Level II
12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
November 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
Sand Snowman
Contest
North of Pier
Impact Level I
6 Community
Chanukah Celebration*
Pier Plaza &
Greenwood Park
Impact Level II
7 8 9 10 11 12
California Great
Santa Stroll
Strand North of Pier &
Pier Plaza
Impact Level III
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
December 2026
*Menorah installation at Greenwood Park is Wednesday, December 2, 2026 and the Menorah is removed Monday, December 14, 2026 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

TENTATIVE
2027 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]

Sun Mon Tue Wed Thu Fri Sat
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 January 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 February 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
March 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23
Surfers Walk of Fame
Kick-off Party
Community Theatre
impact Level II
24 Surfers Walk of Fame
Impact Level III
25 26 27 28 29 30
April 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7 8
9 10 11 12 13 14 15
State of the Art
Cypress Avenue & 6th St.

Impact Level III
PENDNG
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
May 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
June 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
July 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
August 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7
Hermosa Beach Open
North Volleyball Courts
(Set-up)
Impact Level III

PENDING
8 Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
9 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
10 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
11 Movies at the Beach
South of Pier
(Utilizing Hermosa Beach
Concert Series
Infrastructure)
Impact Level III

PENDING
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
12 Hermosa Beach
Concert Series
South of Pier
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III

PENDING
13 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
14 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
15 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
16 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
17 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
18 Movies at the Beach
South of Pier
(Utilizing Hermosa Beach
Concert Series
Infrastructure)
Impact Level III

PENDING
19 Hermosa Beach
Concert Series
South of Pier
Impact Level III
20 Hermosa Beach
Concert Series
South of Pier
(Teardown)
Impact Level III
21 22 23 24 25
26 27 28 29 30
September 2027

Sun Mon Tue Wed Thu Fri Sat
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 October 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11
Veterans Day
Wreath Laying
Ceremony
Community Center
East Lawn
Impact Level II
12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
November 2027

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
Sand Snowman
Contest
North of Pier
Impact Level I
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
December 2027

City of Hermosa Beach | Page 1 of 1
Meeting Date: February 25, 2025
Staff Report No. 25-CR-017
Honorable Mayor and Members of the Hermosa Beach City Council

ACTION MINUTES OF THE JOINT PARKS, RECREATION, AND COMMUNITY

RESOURCES ADVISORY AND PUBLIC WORKS COMMISSION MEETING OF OCTOBER 29, 2024
(Community Resources Director Lisa Nichols and Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council receive and file the action minutes of the Joint Parks, Recreation, and Community Resources Advisory and Public Works Commission meeting of October 29, 2024.

Attachment:

Action Minutes of the October 29, 2024 Joint Parks, Recreation, and Community Resources Advisory and Public Works Commission Meeting
Respectfully Submitted by: Lisa Nichols, Community Resources Director and Joe SanClemente, Public Works Director
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

1 CITY OF HERMOSA BEACH
Parks, Recreation, and Community Resources Advisory &
Public Works Commissions
Meeting Minutes
October 29, 2024, 6:00 PM
Council Chambers
1315 Valley Drive
Hermosa Beach, CA 90254
Members Present: Parks and Recreation Chairperson Jani Lange, Vice Chairperson Lauren Pizer Mains, Commissioner Barbara
Ellman, Commissioner Thomas Moroney, Commissioner Traci Horowitz, Public Works Chairperson Janice Brittain, Vice Chairperson Scott Hayes, Commissioner David Grethen,
Commissioner Thor Legvold, Commissioner Kathy Dunbabin
Staff Present: Community Resources Director Lisa Nichols, Public Works Director Joe SanClemente, Senior Recreation Supervisor Brian Sousa, Associate Engineer Andrew Nguyen, Office Assistant Kalyn Kaemerle, Recreation Specialist Amari Gilbert
_____________________________________________________________________

1. CALL TO ORDER
Chair Lange called the Open Session to order at 6:04 p.m

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mark Mamber.

3. ROLL CALL
Office Assistant Kalyn Kaemerle and Associate Engineer Andrew Nguyen announced a quorum.

4. ANNOUNCEMENTS–UPCOMING CITY EVENTS

5. STUDY SESSION PUBLIC COMMENT

6. OPENING REMARKS
City Manager Suja Lowenthal gave opening remarks.

7. STUDY SESSION TOPIC

2 7.a CITY OF HERMOSA BEACH PARKS MASTER PLAN 2024 STUDY SESSION - 24-CR-029, 24-CR-029
RJM Group Incorporated Principal Landscape Architect Zachary Mueting gave a presentation.

Community Resources Director Lisa Nichols gave a presentation.

8. COMMISSION QUESTIONS

9. STUDY SESSION PUBLIC COMMENT
Coming forward to address the Commission at this time:

Angelika Kraege
Nancy Schwappach
Paul Tordella
Jim Fasola
Carla Buck
Mark Mamber
Brian Sheil
Laura Pena

10. COMMISSION DISCUSSION

11. ADJOURNMENT
The meeting was adjourned at 9:36p.m.

Chair City Clerk

City of Hermosa Beach | Page 1 of 2
Meeting Date: February 25, 2025
Staff Report No. 25-PW-012
Honorable Mayor and Members of the Hermosa Beach City Council CAPITAL IMPROVEMENT PROGRAM STATUS REPORT AS OF FEBRUARY 13, 2025
(Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council receive and file the Capital Improvement Program Status Report as of February 13, 2025.

Number of Projects by Phase # of Projects
Study/Conceptual Planning 15
Preliminary Design 4
Final Engineering Design 2
Project Approvals/ Bidding 6
Construction 8
Closeout 1
Completed 5
Total Projects 41
Number of Projects by Completion Timeline # of Projects Completed in FY 24–25 10
Completed in FY 25–26 9
Completed after FY 25–26 7
TBD 10
Completed 5
Total Projects 41
Number of Projects by Category # of Projects
Street & Highway Improvements 13
Sewer & Storm Drain Improvements 6
Park Improvements 6
Public Building & Ground Improvements 16
Total Projects 41

City of Hermosa Beach | Page 2 of 2
Number of Projects by Manager # of Projects
Joe SanClemente 2
John Oskoui 1
Saad Malim 1
Heecheol Kwon 1
Brandon Araujo 3
Azita Fakoorbayat 1
Andrew Nguyen 6
Jonathan Pascual 1
John Oskoui/Jonathan Pascual 2
Briana Aube 4
Karla Vargas 4
Magvern By 1
TBD 9
Completed 5
Total Projects 41
Note: *CIP 102, 112, and 193 each consist of two phases, each of which is counted in totals.

Attachment:

Capital Improvement Program Status Report as of February 13, 2025 Respectfully Submitted by: Joe SanClemente, Public Works Director Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

City of Hermosa Beach
Updated 02-13-2025 UPDATED FY 2024-25 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates project milestone updates. ADA Component CIP No. Project Name
Project Category
Project Budget1 Project Manager
Conceptual Planning
Preliminary Design
Final Engineering Design
Project Approvals/Bidding
Construction
Closeout
Estimated Project
Completion Date2 Current Project Status Project Description X 105 Annual Street Improvements SH $ 4,099,470 Briana Aube X 11/25 Combined with CIP 695. Project advertised on 12/12/24 (4 months ahead of schedule), bid opening on 01/15/25. Anticipated contract award on February 25, 2025 . Anticipated start of construction April 2025.

This project provides for pavement rehabilitation of various streets throughout the city. The project will also repair/replace deteriorated portions of sidewalk, curb and gutter, and curb ramps.

This work will be performed following the sewer and storm drain repairs identified in the Sewer and Drainage Master Plans.

This project is combined with CIP 695 Parking Lot A Improvements. 109 Utility Box Wrappings SH $ 48,500 Karla Vargas X 06/25 Art on 7 of the 24 boxes has been designed and installed. Design has been finalized for 8 of the remaining 17 boxes. The scheduled has been extended to allow additional necessary time for PW staff to prepare electronic art work, paint and repair utility boxes and schedule wrapping.

This project will add decorative paint and/or wraps to city-owned utility boxes throughout the city. The City is engaging a local artist cooperative to create the artwork that will either be painted or applied via vinyl wrap to the boxes. City Yard staff, who have been trained in wrap application, will be involved in this project. 111 Gateway and Wayfinding Signs
Conceptual Design SH $ 48,877 Brandon Araujo X 08/25
Project timeline extended due to staffing availability and contract agreement expiration. Staff procured a new contract agreement in fall 2024, that was then executed in December 2024. Staff has since completed a more detailed existing conditions inventory assessment and finalized initial comments on the draft preliminary designs that have been sent to the design consultant for consideration. Staff is actively working to negotiate a task order agreement under the new contract to finalize the preliminary design effort which is anticipated to take approximately 4 to 6 months to complete.

The adopted budget for Fiscal Year 2024–25 identifies the next phase of the project under the Deferred and Unfunded Future Project list and would need to be considered for funding as part of a future budget cycle; CIP 111 is preliminary design only and does not include any funding for final design or implementation.

This project will evaluate gateway and wayfinding signage throughout the city. Recommendations will include locations, preliminary design, and order of magnitude cost estimates for final design, sign fabrication, and installation.

X 112 Annual City Sidewalk Improvements -
Phase 1 SH Karla Vargas X 02/25
Phase 1: Construction started January 21, 2025. Concrete work is complete and planting of new trees on 24th Street is pending. Three trees near Clark Field have been planted. Anticipated completion of final tree installation targeted for February 28, 2025.

Phase 1: Project includes repair and reconstruction of a sidewalk segment on 24th Street at Palm Dr, including the removal of two trees that created uplift and trip hazard, and repair of sidewalk along 21st Street west of PCH. The project will also replant five new trees including two at the same intersection on 24th Street and three at the northwest entrance to Clark Field.

X 112 Annual City Sidewalk Improvements -
Phase 2 SH Karla Vargas X 02/27
Phase 2: Scope of Work for the larger project is to be determined and pending staff availability, currently estimated to commence fall 2025.

This project provides repairs, grinding, replacement, and improvements to sidewalks throughout the city at various locations to maintain and improve safety. Locations to be determined. 164 Hermosa Avenue Green Street SH $ 141,740 Briana Aube X 11/25 Design completed. Terms of construction MOU approved by Council at the November 12, 2024 meeting executed. City of Torrance is taking the lead on advertising the project for construction. Project is currently out to bid with bid opening February 2025.

This project will install permeable gutters to increase stormwater infiltration on Hermosa Avenue, Beach Drive, Herondo Street, 6th Street, 2nd Street, 1st Street, and adjacent streets.

This project is part of a multi-city green street project led by the City of Torrance and funded by Measure W.

X 194 Annual Striping Improvements SH $ 235,507 Andrew Nguyen X 03/25 Combined with CIP 502 and 604. As of November 2024, City has been awarded $529,000 in Measure A grant funds from the LA County Regional Park and Open Space District.

Pre-Con meeting with the Contractor was held September 5, 2024. Construction began on October 14, 2024. Ground breaking ceremony held on October 14, 2024. Substantial completion of trail which is now open from Pier Ave to 8th St. Additional work being schedule with the contractor for additional hydroseeding and slope adjustments, which have been delayed due to rain, to complete project in February.

This project provides traffic striping and pavement marking improvements and modifications to improve safety and visibility.

This project will help address thermoplastic striping needed which the City is not capable of installing directly.

This project is combined with CIP 502 Greenbelt Pedestrian Trail and CIP 604 Citywide ADA Improvements. All phases of these projects will advance concurrently to construct an ADA-compliant, accessible path on the Greenbelt between Pier Avenue and 8th Street with access to the Greenbelt via improved curb ramps, sidewalk, pavement markings, signage, ADA parking, and other safety and accessibility measures.
421 Annual Sewer Improvements - Phase 2 SD $ 3,968,556 Andrew Nguyen X 06/25 Contract awarded on July 9, 2024. Construction Agreement was fully executed on August 15, 2024. Construction started September 16, 2024.

Pre-construction CCTV camera work completed. CCTV and access hole base repairs completed. Sewer main point repairs completed; removal and replacement of main sewer underway. Contractor currently working in the area of Prospect Ave and 11th St. Project is approximately 25% complete.

Phase 1 of this project, which included lining, was completed. Phase 2 of this project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan. Improvements will include sewer pipe point repairs, sewer pipe removal and replacement, and maintenance access hole rehabilitations.

Sewer repairs will take place at various locations throughout the city as part of this project. 424 Annual Storm Drain Improvements -
Bard Street SD $ 414,817 Briana Aube X 06/25
Final design complete. Bid package advertised for construction on October 30, 2024; bid opening November 21, 2024.

Contract awarded at January14, 2025 City Council meeting. Contract execution is underway. Anticipated start March 2025.

This project includes storm drain improvements near the intersection of Bard Street and Oak Street. The project will construct new storm drain pipes, a maintenance access hole, a catch basin, and a connection to existing City storm drain infrastructure to collect stormwater at the intersection.

ACTIVE PROJECTS
$ 739,243
1 of 6

City of Hermosa Beach
Updated 02-13-2025 UPDATED FY 2024-25 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates project milestone updates. ADA Component CIP No. Project Name
Project Category
Project Budget1 Project Manager
Conceptual Planning
Preliminary Design
Final Engineering Design
Project Approvals/Bidding
Construction
Closeout
Estimated Project
Completion Date2 Current Project Status Project Description 438 Stormwater Dry Wells Assessment SD $ 259,000 Heecheol Kwon X TBD Staff is working in collaboration with City of Redondo Beach on seeking outside funding to advance design and construction.

Measure W committee will soon accept new applications. Staff is waiting for application filing period to begin.

As required by the region’s Enhanced Watershed Management Plan (EWMP), this project will assess the implementation of a series of drywells east of Pacific Coast Highway (PCH) between 1st Street and 10th Street to capture storm water and dry weather flows within 118 acres of the Herondo Drain (SMB-6-1) watershed.

X 502 Greenbelt Pedestrian Trail PK $ 812,407 Andrew Nguyen X 03/25 Combined with CIP 194 and 604. As of November 2024, City has been awarded $529,000 in Measure A grant funds from the LA County Regional Park and Open Space District.

Pre-Con meeting with the Contractor was held September 5, 2024. Construction began on October 14, 2024. Ground breaking ceremony held on October 14, 2024. Substantial completion of trail which is now open from Pier Ave to 8th St. Additional work being schedule with the contractor for additional hydroseeding and slope adjustments, which have been delayed due to rain, to complete project in February.

This project will remove woodchips and construct an accessible pedestrian trail composed of decomposed granite on the Greenbelt between Pier Avenue and 8th Street.

This project is combined with CIP 194 Annual Striping Improvements and CIP 604 Citywide ADA Improvements. All phases of these projects will advance concurrently to construct an ADA-compliant, accessible path on the Greenbelt between Pier Avenue and 8th Street with access to the Greenbelt via improved curb ramps, sidewalk, pavement markings, signage, ADA parking, and other safety and accessibility measures.
603 South Park Slope, Irrigation, and
Landscape Improvements PK $ 1,834,099 Jonathan Pascual X 08/25 Final design complete. Bid package advertised for construction November 21, 2024. Bid opening scheduled for January 23, 2025. Anticipated contract award on February 25, 2025 . Anticipated start of construction April 2025.

Staff finalizing agreement for $189,849 of supplemental funding from California State Parks. Staff has applied to the West Basin Turf Removal Grant program and the application was approved for up to $96,242.

This project will address repairs needed throughout the north side of the park including installing a new irrigation system and landscaping including on the sloped areas.

X 604 Citywide ADA Improvements PK $ 500,000 Andrew Nguyen X 03/25 Combined with CIP 194 and 604. As of November 2024, City has been awarded $529,000 in Measure A grant funds from the LA County Regional Park and Open Space District.

Pre-Con meeting with the Contractor was held September 5, 2024. Construction began on October 14, 2024. Ground breaking ceremony held on October 14, 2024. Substantial completion of trail which is now open from Pier Ave to 8th St. Additional work being schedule with the contractor for additional hydroseeding and slope adjustments, which have been delayed due to rain, to complete project in February.

This project provides improvements citywide in order to comply with the Americans with Disabilities Act (ADA) and meet the latest Federal Standards along with the City’s Transition Plan.

This project is combined with CIP 194 Annual Striping Improvements and CIP 502 Greenbelt Pedestrian Trail. All phases of these projects will advance concurrently to construct an ADA-compliant, accessible path on the Greenbelt between Pier Avenue and 8th Street with access to the Greenbelt via improved curb ramps, sidewalk, pavement markings, signage, ADA parking, and other safety and accessibility measures.
605 City Facilities Condition and Needs
Assessment PB $ 461,237 Joe SanClemente X 12/25
Civic Facilities Project Advisory Group meetings and other outreach activities are on-going.

Community meeting held on 1/22. Open house event at City Hall held on October 23, 2024. City Yard Open House event is scheduled for Saturday, November 23, 2024.

The project will include an assessment of facilities throughout the City to understand improvement needs.

X 615 New Corporate Yard Facilities PB $ 789,997 Joe
SanClemente X 12/27
Staff preparing background information necessary to advance the project, including preparation of a Request for Qualification (RFQ) for owners advisor (OA) services. Current project funding for design only; construction funding will need to be identified.

The new fiberoptic connection to the City Yard was activated on May 10, 2024. The new connection to the South Bay fiber network was funded through the SBCCOG.

This project is for the design and construction of a new City Yard. The current City Yard is in need of reconstruction. A new City Yard will provide a safe and functional area for City maintenance crews and staging. 617 Civic Center Charging Stations PB $ 51,560 Magvern By X 03/25 City staff is coordinating the phasing of this work with SCE and their subcontractors. Phase 1, which is the installation of new switchgear pad and conduit to supply power to the new charging stations was completed on the week of October 14, 2024. The first part of Phase 2, which is the electrification of the charging stations was completed December 2024. Second part of Phase 2 which is the installation and connection of the switch gear and meter was completed February 6, 2025. Phase 3 which is the installation of the charging station equipment is expected to be completed March 2025 following SCE inspections and clearances.

This project will explore the electrical power needs and installation of expanded electric vehicle charging infrastructure to serve the Police Department fleet on Bard Street, adjacent the Police Department and City Hall. The expanded charging infrastructure will install 20 Level 2 chargers.
619 Kelly Courts Improvements PB $ 1,223,103 Laney Wilson X 09/25 Final design complete. Bid package advertised for construction December 12, 2024. Bid opening was January 23, 2025.

Anticipated contract award on February 25, 2025 . Anticipated start of construction April 2025.

This project will resurface and reconfigure the Kelly Courts at Clark Field. The courts will be restriped and reconfigured and the lights and fencing relocated to meet court standards.
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City of Hermosa Beach
Updated 02-13-2025 UPDATED FY 2024-25 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates project milestone updates. ADA Component CIP No. Project Name
Project Category
Project Budget1 Project Manager
Conceptual Planning
Preliminary Design
Final Engineering Design
Project Approvals/Bidding
Construction
Closeout
Estimated Project
Completion Date2 Current Project Status Project Description 623 Pier Structural Inspection and Evaluation PB $ 517,100 Azita Fakoorbayat X 02/26
Notice to Proceed for an on-call structural engineer to complete a full assessment of the entire pier was issued September 18, 2024. A full detailed inspection of the entire structure including above and below water including full review the deck panels started October 14, 2024. Structural engineering team completed the below deck inspection with boom lift and scaffolding equipment, additional deck surface inspections, and underwater inspection in December 2024. Staff and the City's structural enginnering team are now actively scheduling ambient vibration tests and subsequent sensing-based structual integrity evaluation for March to further inform scoping of the next round of repairs and cost-benefit analysis. The full assessment is anticipated to be completed in April 2025, with identification of necessary additional construction funding, permitting of repairs, and design to follow.

An emergency partial inspection and evaluation was performed in coordination with CIP 629 and CIP 660, the results of which identified high priority repairs which were completed through CIP 629.

Following completion of construction of CIP 629 and CIP 660, a full above and below water structural inspection of the pier is required to meet requirements for marine structures. Based on this inspection, it is anticipated that additional pier structural repairs will be required primarily on the pier deck. This project will also include design and permitting. Construction funding will be identified as part of a future CIP.

X 624 CDBG Improvements PB $ 147,148 Karla Vargas X 01/25 Contract awarded on July 18, 2024. Construction started November 26, 2024 and was completed December 13, 2024. Project closeout in progress.

This project provides improvements to sidewalks and curb ramps on Valley Drive and Monterey Boulevard in order to comply with the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. 685 Real Time Crime Center PB $ 963,000 Brandon Araujo X 12/26 Project to be funded by a federal grant. The grant was awarded toward the end of the federal fiscal year (September 30, 2024).

Originally it was believed that the grant money had to be spent within 12 months. We know now that grant money has to be spent within 24 months. The extra time will allow the City to build a more secure and robust Real Time Crime Center. Grant Agreement execution has been fully executed and PW is working closely with PD and City Manager's office on advancing the project.

This project is to create a Real Time Crime Center (RTCC) for the City of Hermosa Beach. A RTCC is a technology-driven support center which uses state of the art technology to provide real time information to officers and detectives working in the field and investigating crimes that are reported.

X 689 Clark Building Renovations PB $ 3,619,629 Saad Malim X 05/25 Contract awarded on July 9, 2024. Construction Agreement was fully executed on August 26, 2024. Construction started October 7th, 2024. Abatement work, site demolition and grease interceptor installation, rough grading, below ground plumbing and SCE utility undergrounding trench work, switchgear installation, rough electircal, rough plumbing and framing has been completed. HVAC work, drywall installation, low voltage wiring, and attice catwalk installation is currently underway.

Construction is approximately 55% complete. Targeting project completion as soon as April 2025 with construction close-out through May/June.

The renovations will include the following:

New commercial kitchen per current Los Angeles County Department of Public Health requirements, including new appliances, fixtures, storage cabinets, counter tops, flooring, grease trap system, and lighting; New electric powered heating, ventilation and air conditioning (HVAC) system; New audio-visual system including built-in speakers, overhead projector, and roll-down projection screen; Architectural upgrades including:Furred out walls to hide system components such as electrical conduit and provide a new smooth wall surface throughout; New decorative accents on the ceiling; Acoustic ceiling panels for sound absorption; New commercial grade vinyl flooring; New interior and exterior light fixtures; Complete interior and exterior cleaning and painting; and Restored original signage on the exterior of the building; New sewer lateral and connection; New plumbing system to accommodate the updated restrooms and commercial kitchen, including new floors drains for ease in maintenance; Site improvements including new concrete walkways and ramps to current accessibility standards, decorative enclosures around the refuse storage area and HVAC units; new accessible entrance to the Lawn Bowling Club, and refreshed landscaping and irrigation; Completely renovated restrooms to current accessibility standards, including new fixtures, partitions, vanities, mirrors, flooring, and lighting; New electrical system including wiring and upgraded service connection necessary to serve the enhanced building components; Asbestos and lead abatement work throughout the building; and necessary demolition work associated with the renovation.

X 695 Parking Lot A Improvements PB $ 536,380 Briana Aube X 02/26 Combined with CIP 105. Project advertised on 12/12/24 (4 months ahead of schedule), bid opening on 01/15/25. Anticipated contract award on February 25, 2025 . Anticipated start of construction April 2025.

This project will provide pavement rehabilitation in Parking Lot A.

This project is combined with CIP 105 Annual Street Improvements.

X 699 Parking Structure (Lot C) Improvements PB $ 2,914,866 Jonathan Pascual X 08/25
The project is advancing on two separate tracks: the elevator modernization and the structural repairs.

Elevator abatementment work is nearly complete and staff is scheduling interior drywall repairs. Bids for construction of the elevator modernization received December 5, 2024 and the contract documents have been executed. Notice to Proceed issued for February 17, 2025 following completion of abatement work. Material submittal review and procurement of long lead items is underway with actual work likely to commence in June.

Final design for structural and electrical improvements complete. Bid package advertised for construction January 9, 2025. Bid opening scheduled February 19, 2025. Contract award anticipated for March 11, 2025.

This project provides necessary structural, electrical, elevator repairs and improvements to the City's Parking Structure (Lot C). 3 of 6

City of Hermosa Beach
Updated 02-13-2025 UPDATED FY 2024-25 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates project milestone updates. ADA Component CIP No. Project Name
Project Category
Project Budget1 Project Manager
Conceptual Planning
Preliminary Design
Final Engineering Design
Project Approvals/Bidding
Construction
Closeout
Estimated Project
Completion Date2 Current Project Status Project Description X 102 Bus Stops Improvements - Phase 2 SH $ 500,000 Andrew Nguyen X TBD Phase 2, 30% Design is on hold pending staff availability and further information on any potential for grant award. Staff is actively working on seeking outside grant funding for the project through the South Bay Cities Council of Governments. Staff submitted a grant application for Measure M funds on January 16, 2025.

This project will improve bus stops throughout the city. These improvements will include Americans with Disabilities Act (ADA) accessible curb ramps, crosswalk, striping improvements, furnishing, and other general improvements within direct vicinity of the bus stops.

This project is combined with CIP 193 Pedestrian Crossing Safety Improvements. Phase 1 of the combined project was constructed in spring 2024, and installed Rectangular Rapid Flashing Beacons (RRFBs) and updated signage and striping at select pedestrian crossings on Hermosa Avenue, Manhattan Avenue, Pier Avenue, and Valley Drive.

Phase 2 of this combined project will holistically evaluate the safety and accessibility in the vicinity of bus stops on Hermosa Avenue and at select other critical locations throughout the city then design and construct improvements. 113 Pay-By-App Street Parking Phase 2 SH $ 10,000 TBD X TBD Pending staff availability. This project will include the installation of additional signage for the Pay-By-App parking system for on-street parking spaces.

The implementation will require the installation of signs that provide instructions for users and the zone numbers necessary to use the system. The industry recommendation is that at least two signs be installed per block. City staff will install the necessary signage and any additional poles. It is estimated that the City will need approximately 375 signs installed, and 30 new poles installed in some locations due to a lack of existing poles. The installation will occur in areas of the city where paid parking is currently provided.

X 143 PCH Mobility Improvement Project SH $ 49,226 Brandon Araujo X TBD The Project is temporarily paused. Metro has reassigned new project manager to oversee the project. The project remains on hold while Metro resolves consultant contract services agreement to further advance the project through the PA&ED phase.

Staff is actively working with Metro to seek additional funding through the South Bay Cities Council of Governments. Staff submitted a grant application for Measure M funds on January 16, 2025.

The City has identified a number of complete street project elements that can be implemented to improve mobility, accessibility, and safety along the Pacific Coast Highway (PCH) corridor in Hermosa Beach. These elements are described in the Project Study Report prepared by the City and Caltrans in 2015 and include: Traffic Signal Synchronization, Landscape Medians, Americans with Disabilities Act (ADA) Improvements/Removal of Utility Impediments, Transit Access Enhancements, Pedestrian Enhancements, and Aesthetic Enhancements.

Collectively, the improvements will address existing, near-term, and long-range future traffic conditions along this corridor by improving intersection operations, reducing instances of unsafe turning movements, creating a safe and more comfortable environment for pedestrians and transit riders, and improving the efficient movement of vehicles along the corridor.

X 193 Pedestrian Crossing Safety
Improvements - Phase 2 SH $ 475,413 Andrew Nguyen X TBD Phase 2, 30% Design is on hold pending staff availability and further information on any potential for grant award. Staff is actively working on seeking outside grant funding for the project through the South Bay Cities Council of Governments. Staff submitted a grant application for Measure M funds on January 16, 2025.

This project will implement rectangular rapid flashing beacons and other measures at several uncontrolled pedestrian crossings on Hermosa Avenue at 4th, 6th, 19th, 24th, and 25th Streets.

This project is combined with CIP 102 Bus Stop Improvements. Phase 1 of the combined project was constructed in spring 2024, and installed Rectangular Rapid Flashing Beacons (RRFBs) and updated signing and striping at select pedestrian crossings on Hermosa Avenue, Manhattan Avenue, Pier Avenue, and Valley Drive.

Phase 2 of this combined project will holistically evaluate options to reconfigure parking to enhance pedestrian safety, feasibility of curb extensions and median closures, and accessibility on Hermosa Avenue and at select other critical locations throughout the city then design and construct improvements.
417 Storm Drain Improvements - Various
Locations SD $ 1,433,907 TBD X TBD
Pending staff availability. This project will design and construct storm drain improvements throughout the city per the Storm Drain Master Plan and other high priority locations.
423 Annual Sewer Improvements SD $ 237,646 TBD X TBD
Pending staff availability. This project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan.

Improvements will include lining, point repairs, removal and replacement. 503 City Park Lighting Conceptual Design PK $ 200,000 TBD X 08/27 Pending staff availability. This project will assess light levels and lighting improvements to the City's parks, South Park, Clark Field, and Valley Park. The project will identify the scope of required improvements and cost estimates for final design and construction. 610 Fort Lots-of-Fun Park Wall and Gate Impr PK $ 100,000 TBD X 11/26 Pending staff availability. This project provides necessary improvements and repairs to the existing retaining wall and wooden gate at Fort Lots-of-Fun.

The project currently includes funding for design of the improvements; construction costs will be further defined through the design process.

PENDING PROJECTS
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City of Hermosa Beach
Updated 02-13-2025 UPDATED FY 2024-25 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates project milestone updates. ADA Component CIP No. Project Name
Project Category
Project Budget1 Project Manager
Conceptual Planning
Preliminary Design
Final Engineering Design
Project Approvals/Bidding
Construction
Closeout
Estimated Project
Completion Date2 Current Project Status Project Description 618 Tsunami Siren PB $ 28,525 TBD X TBD
Pending staff availability. This grant-funded project will include working with the Emergency Management Coordinator and the Los Angeles County Department of Beaches and Harbors to install an outdoor warning siren and integrate the selected siren and the Beach Emergency Evacuation Lighting System (BEELS) systems into the City's alert and warning software platform, Alert South Bay. 621 Comprehensive Downtown Lighting
Design PB $ 150,000 TBD X 03/27
Pending staff availability. This project will assess light levels, electric system requirements, and desired lighting improvements (i.e., ornamental, roadway, pedestrian scale) for the City's Downtown district. The project will identify scope of required improvements and cost estimates for final design and construction.

X 625 Citywide ADA Improvements PB $ 250,000 TBD X 03/27 Pending staff availability. This project will provide improvements to access to the Civic Center to comply with the Americans with Disabilities Act (ADA) and meet the latest Federal Standards along with the City’s Transition Plan. The project will provide improvements to curb ramps, sidewalk, and parking in front of City Hall and install a wheelchair lift for access from the Valley Drive parking lot to the front of City Hall.

X 682 Parking Lot D Improvements PB $ 1,872,306 John Oskoui X TBD At the April 18, 2024, CIP Study Session City Council directed staff to take a pause to consider viability of constructing a parking deck in place of the current project. At the June 4 Council Budget Study Session, Council directed staff to resume with the project as scoped, resulting in a 2-month delay. The project obtained a PDP from Planning Commission on August 20, 2024. Staff then submitted an application to Costal Commission on August 28, 2024. Council held a de novo hearing on October 8, 2024 approving the PDP. Staff advertised the project for construction on October 8, 2024. November 8, staff received 4 year extension of Coastal Conservancy Grant funds. On November 13, Council approved the rejection of all bids received and directed staff to pause the project until upcoming budget discussions.

The project will rehabilitate the existing surface parking lot. Other major elements include the installation of storm water infiltration devices, an electric vehicle charging station, bicycle parking, and lighting and landscaping.

X 692 14th Street Beach Restroom
Improvements PB $ 479,845 TBD X TBD
Pending staff availability. This project proposes to either renovate or replace the building, restrooms, and appurtenant plumbing. This project will also include the replacement of the existing sewer lift station components which includes two submersible pumps, motor control panel, associated plumbing, and the addition of telemetry for condition/outage notifications.

X 102 Bus Stops Improvements - Phase 1 SH - Andrew Nguyen - Phase 1 (RRFB installation) construction was completed April, 2024 and included installation of Rectangular Rapid Flashing Beacons (RRFBs), updated signing and striping at 10 intersection locations on Hermosa Avenue, Manhattan Avenue, Pier Avenue, and Valley Drive.

This project will improve bus stops throughout the city. These improvements will include Americans with Disabilities Act (ADA) accessible curb ramps, crosswalk, striping improvements, furnishing, and other general improvements within direct vicinity of the bus stops.

This project is combined with CIP 193 Pedestrian Crossing Safety Improvements. Phase 1 of the combined project was constructed in spring 2024, and installed Rectangular Rapid Flashing Beacons (RRFBs) and updated signage and striping at select pedestrian crossings on Hermosa Avenue, Manhattan Avenue, Pier Avenue, and Valley Drive.

Phase 2 of this combined project will holistically evaluate the safety and accessibility in the vicinity of bus stops on Hermosa Avenue and at select other critical locations throughout the city then design and construct improvements.

X 193 Pedestrian Crossing Safety
Improvements - Phase 1 SH - Andrew Nguyen -
Phase 1 was completed in April 2024. This project will implement rectangular rapid flashing beacons and other measures at several uncontrolled pedestrian crossings on Hermosa Avenue at 4th, 6th, 19th, 24th, and 25th Streets.

This project is combined with CIP 102 Bus Stop Improvements. Phase I of the combined project was constructed in spring 2024, and installed Rectangular Rapid Flashing Beacons (RRFBs) and updated signing and striping at select pedestrian crossings on Hermosa Avenue, Manhattan Avenue, Pier Avenue, and Valley Drive.

Phase II of this combined project will holistically evaluate options to reconfigure parking to enhance pedestrian safety, feasibility of curb extensions and median closures, and accessibility on Hermosa Avenue and at select other critical locations throughout the city then design and construct improvements.
422 Annual Storm Drain Improvements - 5th
Street Greenbelt SD $ 298,171 Jonathan Pascual
Contract was awarded on August 13, 2024 and has been fully-executed. Pre-Con meeting with the Contractor on September 12, 2024. Construction started on September 30, 2024. Construction completed October 29, 2024. Filing notice of completion with LA County. Project has been closed out. Project completed on schedule and withing budget.

This project includes storm drain improvements at 5th Street and Ardmore Avenue, including the replacement of existing storm drain lateral and new connection to Los Angeles County's storm drain main line, new catch basin, new curb and gutter.

COMPLETED PROJECTS
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City of Hermosa Beach
Updated 02-13-2025 UPDATED FY 2024-25 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates project milestone updates. ADA Component CIP No. Project Name
Project Category
Project Budget1 Project Manager
Conceptual Planning
Preliminary Design
Final Engineering Design
Project Approvals/Bidding
Construction
Closeout
Estimated Project
Completion Date2 Current Project Status Project Description 538 Citywide Park Master Plan PK - Lisa Nichols -
A joint meeting of the Parks, Recreation and Community Resources Advisory Commission and the Public Works Commission has been took place October 29, 2024. The Master Plan was adopted by City Counil at their November 13, 2024. Project completed.

The City is seeking to prepare a Parks Master Plan that achieves the following goals:

Engages the community and local recreational organizations in a dialogue about parks and open space resources in Hermosa Beach;
Identifies the current demand/utilization and the future/evolving parks and recreational facility needs for the Hermosa Beach community;
Leverages the vision and goals of the recently adopted General Plan and the Community Decision-Making Tool; Identifies an appropriate balance between organized and informal recreational activities at the City’s parks and open spaces; Serves as a dynamic useful planning and implementation document that enjoys broad community and political support; Provides a comprehensive strategy to maintain, rehabilitate and improve the City’s network of parks, facilities, and open space assets, including current unfunded park and recreational opportunities; Evaluates the effective use of the City’s financial and physical resources and opportunities to fund implementation of the recommendations in the Master Plan.
620 Citywide Roof Repair PB - Andrew Nguyen - City Yard, Clark Roof and City Yard roof repairs were completd by July 2024. Project completed. This project will repair and replace roofs at several City facilities.

SH - STREET AND HIGHWAY IMPROVEMENTS

SD - SEWER/STORM DRAIN IMPROVEMENTS

PK - PARK IMPROVEMENTS

PB - PUBLIC BUILDING AND GROUND IMPROVEMENTS

1. Current adjusted appropriation as of 1/9/25.

2. Estimated Project Completion Dates are subject to change. 6 of 6

City of Hermosa Beach | Page 1 of 4
Meeting Date: February 25, 2025
Staff Report No. 25-PW-009
Honorable Mayor and Members of the Hermosa Beach City Council

APPROVAL OF A RESOLUTION AUTHORIZING THE PREPARATION OF A REPORT

FOR THE ANNUAL LEVY OF ASSESMENTS WITHIN THE HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT DURING FY 2025–2026 CEQA: Determine the project is exempt from the California Environmental Quality Act. (Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council adopt a resolution (Attachment 1) authorizing the preparation of a report for the annual levy of assessments within the Hermosa Beach Landscaping and Street Lighting District during Fiscal Year 2025–2026.

Executive Summary:

The Hermosa Beach Landscaping and Street Lighting District (District) collects funds for the maintenance and operation of the citywide street lighting program and landscaping within street medians and parkways. The District must be renewed annually through a three-step process. Staff recommends initiation of the renewal process for Fiscal Year 2025–2026.

Background:

The District was created in Fiscal Year 1989–1990, pursuant to the Landscaping and Lighting Act of 1972 (Streets and Highways Code Sections 22500–22679). The District assessment funds the maintenance and operation of streetlights, traffic signals, and landscaping located within parkways and medians citywide. The assessment rate has remained unchanged since the passage of Proposition 218 in 1996 and is set at $41.45 per dwelling unit.

The Hermosa Beach Landscaping and Street Lighting District partially funds the maintenance and operation of the citywide street lighting program and landscaping within street medians and parkways. The anticipated assessment to be collected for Fiscal Year 2024–25 is $457,732. The estimated total cost to maintain the District for the current fiscal year is $858,525.

At its June 11, 2024 meeting, as part of the adoption of the Fiscal Year 2024-25 Budget, City Council approved a transfer of $419,095 from the General Fund to cover the $400,793 shortfall for maintaining the District for Fiscal Year 2024–2025 and the projected

City of Hermosa Beach | Page 2 of 4
$25,491 deficit in the District Fiscal Year 2023–24 ending fund balance. The remaining $7,189 difference will be subsidized from miscellaneous revenues.

The City Council must approve the annual enrollment of assessments within the District through a three-step process. First, Council directs the Director of Public Works to prepare an Engineer’s Report, which includes the list of parcels within the District, the method of apportioning the assessment across these parcels, and the estimated cost of maintaining and operating the District. Second, staff presents the engineer’s report to Council for approval and requests to set a date for a public hearing declaring the City Council’s intention to order certain improvements and to levy and collect assessments within the District for the new fiscal year. The third and final step is to hold a public hearing to gather public input on the proposed assessment and to determine whether there is a majority protest to the annual levy of assessments for Fiscal Year 2025–2026.

Analysis
The City complies with Proposition 218 and can continue to levy assessments without requiring a ballot, provided the assessments are not increased. The assessment rate per dwelling unit has not increased since the passage of Proposition 218 in 1996 and will continue at the rate of $41.45 per dwelling unit in Fiscal Year 2025–2026.

By approving the attached resolution, City Council authorizes initiation of the annual renewal process by authorizing the preparation of an Engineer’s Report, which would contain maps, methodology, costs, and estimated assessments for the District. The Lighting and Landscaping Act of 1972 requires the following action items in order to levy and collect assessments for the District for Fiscal Year 2025–2026:

1. The Director of Public Works files the Engineer’s Report consisting of, among other things, the map and the assessments with the City Clerk;

2. The City Council adopts a resolution approving the report as prepared under the direction of the Director of Public Works;

3. The City Council adopts a resolution setting the date, time, and place for a Public Hearing in order to accept input on the report for the District for Fiscal Year 2025– 2026.

4. The City Council holds a Public Hearing and, if no majority protest is heard, adopts a resolution confirming the map and assessment for the District for Fiscal Year 2025–2026 and levies the assessment rate for the fiscal year commencing on July 1, 2025 and ending on June 30, 2026; and

5. The City Council adopts the Fiscal Year 2025–2026 estimated revenue for secured collections for the District.

Environmental Review:

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The proposed project is categorically exempt from the CEQA. The project, which includes initiation of proceedings for the levying of annual assessments for landscape maintenance purposes, is within certain classes of projects that have been determined not to have a significant effect on the environment in that it meets the criteria set forth in Section 15301, subsection (h), and Section 15306 of the CEQA guidelines. The project provides information collection for the District, as well as maintenance of existing landscaping, and will not involve any expansion of an existing use or the removal of healthy, mature, or scenic trees. In addition, based on the proposed project records, it will comply with all applicable regulations; it is not in a sensitive environment; and there are no cumulative impacts, unusual circumstances, damage to scenic highways, listing on hazardous waste site lists compiled pursuant to Government Code, Section 65962.5, or indications that it may cause a substantial adverse change in the significance of a historical resource that would make the exemptions inapplicable.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Mobility Element
Goal 2. A public realm that is safe, comfortable, and convenient for travel via foot, bicycle, public transit, and automobile and creates vibrant, people oriented public spaces that encourage active living.

Policies:
 2.1 Prioritize public rights-of-way. Prioritize improvements of public rights-ofway that provide heightened levels of safe, comfortable, and attractive public spaces for all non-motorized travelers while balancing the need of efficient vehicular circulation.
 2.4 Sustainable landscape. Use consistent and sustainable landscape and streetscape designs that reflect the city’s community identity; showcase local assets and the community’s unique and vibrant culture.

Parks + Open Space Element
Goal 10. Abundant landscaping, trees, and green space provided throughout the community.

Policy:
 10.3 Green space co-benefits. Recognize the many positive qualities provided by landscaping, trees, and green space including reduced heat gain, controlled stormwater runoff, absorbed noise, reduced soil erosion, improved aesthetic character, and absorption of air pollution.

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Infrastructure Element
Goal 1. Infrastructure systems are functional, safe, and well maintained.

Policies:
 1.1 Infrastructure systems plan. Establish and adopt an integrated, holistic systems approach to guide infrastructure development, improvement, maintenance, and resilience.
 1.4 Fair share assessments. Require new development and redevelopment projects to pay their fair share of the cost of infrastructure improvements needed to serve the project and ensure that needed infrastructure is available prior to or at the time of project completion.

Fiscal Impact:

There is no fiscal impact associated with the recommended action. However, annually, there is a shortfall between what is collected through the assessment and what is needed to operate and maintain the District. During the FY 2024–25 budget, City Council approved a transfer of $419,095 from the General Fund. It is anticipated that the shortfall for Fiscal Year 2025–2026 would also require similar transfers.

Council approved $20,000 in the Fiscal Year 2024–2025 Budget to conduct a preliminary study of the District’s rates and consider the creation of a new supplemental district. This preliminary study aims to identify options for addressing the annual operating deficit and eliminate the need for additional transfers from the General Fund or other discretionary funds. The preliminary study may also incorporate recommendations from the Parks Master Plan and is slated for City Council’s further consideration in Fiscal Year 2025– 2026. To effectuate any proposed rate increase, it must be placed on the ballot in an upcoming general election in compliance with Proposition 218.

Attachment:

Draft Resolution
Respectfully Submitted by: Karla Vargas, Assistant Engineer Concur: Brandon Araujo, Senior Engineer
Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

CITY OF HERMOSA BEACH
RESOLUTION NO. RES-25-
XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA, ORDERING THE DIRECTOR OF PUBLIC WORKS TO PREPARE A REPORT IN ACCORDANCE WITH ARTICLE 4 OF CHAPTER 1 OF THE “LANDSCAPING AND LIGHTING ACT OF 1972”, BEING DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF

CALIFORNIA, FOR THE MAINTENANCE, OPERATION, AND SERVICING

OF STREET AND SIDEWALK LANDSCAPING, LIGHTING, AND

APPURTENANT WORK IN THE CITY OF HERMOSA BEACH, CALIFORNIA, FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026
WHEREAS, the City Council of the City of Hermosa Beach, California, proposes to renew the existing assessment district designated as “Hermosa Beach Landscaping and Street Lighting District 2024–2025” pursuant to the “Landscaping and Lighting Act of 1972”, being Division 15, Part 2 of the Streets and Highways Code of the State of California; and
WHEREAS, the assessment district includes all parcels of land within the City and shall be redesignated as the “Hermosa Beach Landscaping and Street Lighting District 2025–2026;” and
WHEREAS, it is proposed to maintain and operate streets and sidewalks within the assessment district, including the operation, maintenance, and servicing of landscaping, lighting, and appurtenant facilities located in and along such streets and sidewalks.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the City Council hereby redesignates the existingHermosa Beach Landscaping and Street Lighting District 2024–2025 as the Hermosa Beach Landscaping and Street Lighting District 2025–2026.

SECTION 2. That the Director of Public Works is hereby ordered to prepare and file a report in accordance with Article 4 of Chapter 1 of the “Landscaping and Lighting Act of 1972,” being Division 15, Part 2 of the Streets and Highways

Code of the State of California, for the maintenance and operation of streets and sidewalks within the assessment district, including the operation, maintenance, and servicing of landscaping, lighting, and appurtenant facilities located in and along such streets and sidewalks, for the Fiscal Year commencing July 1, 2025 and ending June 30, 2026, all as set forth in this resolution.

SECTION 3. That a certified copy of this resolution be presented to the Director of Public Works for their information and guidance.

SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceeding of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.

PASSED, APPROVED, and ADOPTED on this 25th day, February, 2025.

Mayor Dean Francois
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla, Patrick Donegan,
City Clerk City Attorney

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Meeting Date: February 25, 2025
Staff Report No. 25-PD-001
Honorable Mayor and Members of the Hermosa Beach City Council

APPROVAL OF MILITARY EQUIPMENT USE BY THE HERMOSA BEACH POLICE DEPARTMENT PURSUANT TO ASSSEMBLY BILL 418
(Police Chief Paul LeBaron)
Recommended Action:

Staff recommends City Council:

1. Review and renew Ordinance No. 22-1446 (Attachment 1), an ordinance of the City of Hermosa Beach adopting Military Use Equipment Policy, in accordance with Assembly Bill 481;

2. Receive and file the Hermosa Beach Police Department (HBPD) Annual Military Equipment Report (Attachment 2), in compliance with Assembly Bill 481, governing the use of military equipment by HBPD; and

3. Receive and file the Hermosa Beach Police Department Policy 706—Military Equipment (Attachment 3).

Executive Summary:

Pursuant to AB 481, City Council is required to review and renew an AB 481 Policy for the Police Department to continue to use military equipment within the City.

Background:

Effective January 1, 2022, California State Assembly Bill 481 (AB 481) established requirements for the funding, acquisition, and use of items defined as “military equipment” by local and state law enforcement agencies. This bill intended enforceable safeguards, including transparency, accountability, and oversight, to protect the public’s welfare, safety, civil rights, and civil liberties. AB 481 requires law enforcement agencies to adopt policies for military equipment use, raising funds for, or acquiring military equipment.

At its April 26, 2022 meeting, City Council introduced and waived the first reading of an ordinance adopting a Military Use Equipment Policy pursuant to AB 481. At its May 10, 2022 meeting, City Council waived the full second reading and adopted by title Ordinance No. 22-1446 (Attachment 1), adopting a compliant policy. Pursuant to AB 481, the police department shall publish an Annual Military Equipment Report for each type of military equipment approved by the Hermosa Beach City Council, for as long as this military equipment is available for use.

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At its September 10, 2024 meeting, City Council reviewed and renewed Ordinance 22- 1446, and received and filed the Hermosa Beach Police Department Annual Military Equipment Report. By completing this, the City of Hermosa Beach completed guidelines under AB 418, which require police departments to publish Annual Military Equipment reports for each type of military equipment approved.

Past Council Actions
Meeting Date Description
April 26, 2022 City Council introduced and wived first reading of an ordinance adopting a military use equipment policy
pursuant to Assembly Bill 481.

May 10, 2022 City Council waived the full second reading and adopted by title Ordinance No. 22-1446 of the City of Hermosa Beach adopting a military use equipment policy.

September 10, 2024 City Council reviewed and renewed Ordinance No. 22-1446 of the City of Hermosa Beach adopting a Military Equipment Policy and received and filed the Hermosa Beach Police
Department Annual Military Equipment Report.

Discussion:

Law enforcement situations are often unpredictable and complex, requiring strategic responses to ensure safety for everyone involved. In some cases, specialized equipment, tools, or resources are essential to de-escalate violent or tense scenarios, minimizing harm to community members, involved individuals, and officers while increasing the likelihood of a positive resolution. Military equipment, as defined by statute, includes items such as drones, unstaffed ground vehicles, armored vehicles, pepper balls, less-lethal 40mm projectile launchers, and distraction devices. These tools, proven effective in realworld conditions, are used to enhance community and officer safety and reduce the need for force escalation. Their use is considered best practice in law enforcement.

HBPD is committed to utilizing equipment that safeguards the community and minimizes the risk of escalating volatile situations to potentially lethal encounters. The Department has not identified any other alternatives that provide the same level of effectiveness in ensuring the safety of both community members and officers. Preparation and publication of the Annual Military Equipment Report (Attachment 2) further reinforces the City’s dedication to transparency and compliance with California State law.

Since the adoption of Ordinance No. 22-1446, HBPD has not purchased any additional military equipment nor received community complaints, concerns, or initiated internal investigations regarding its use. The Annual Military Equipment Report covers the period from January 1, 2024 to December 31, 2024. This report includes the military equipment inventory and a copy of Policy 706—Miliary Equipment (Attachment 3).

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Policy 706—Military Equipment was made publicly available on the City website on September 11, 2024. The Annual Military Equipment Report became publicly available on the City website on January 27, 2025. This staff report, along with the accompanying presentation at the Council meeting, fulfills AB 481’s requirement to provide a public forum for questions and input on the Military Equipment Policy.

Staff recommends City Council review and renew Ordinance 22-1446 and receive and file the Annual Military Equipment Report to meet the requirements of AB 481.

Environmental Review
The City Council finds that the review and renewal of this ordinance is not a “project” for purposes of the California Environmental Quality Act (CEQA), as that term is defined by CEQA guidelines (Guidelines) sections 15061(b)(3), and 15378(b)(5). The effect of the proposed renewal will be to maintain the status quo. No new development will result from the proposed action. No impact to the physical environment will result. The City Council also alternatively finds that the review and renewal of this ordinance is exempt from the provisions of CEQA as an administrative activity by the City of Hermosa Beach, that will not result in any direct or indirect physical change in the environment, per sections 15061(b)(3), and 15378(b)(5) of the CEQA Guidelines, as well as CEQA Guidelines section 15064(e) (economic regulations).

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policies:
 1.1 Open meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.

Public Safety Element
Goal 5. High quality police and fire protection services provided to residents and visitors.

Policies:
 5.1 Crime deterrence. Regularly evaluate the incidence of crime and identify and implement measures to deter crime.
 5.2 High level of response. Achieve optimal utilization of allocated public safety resources and provide desired levels of response, staffing, and protection within the community.

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 5.3 Use of technology. Provide and use smart surveillance technology and communication systems to improve crime prevention and inform the community regarding actions to take in case of emergency.

Fiscal Impact:

There is no fiscal impact associated with the update of the equipment list and completion of this report. Any purchase of listed equipment to maintain acceptable inventory levels is included in the Police Department’s operating budget for Fiscal Year 2024–25.

Attachments:

1. Ordinance No. 22-1446

2. Annual Military Equipment Report

3. Policy 706—Military Equipment
Respectfully Submitted by: Landon Phillips, Police Captain Concur: Paul LeBaron, Police Chief
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager