Hermosa Beach City Council
November 17, 2025

Applications are available on the City’s website. Plan review and permit fees would be applied and are determined by the level of review required. Special Event Permits will not be issued until all appropriate Building and Safety permits have been provided to the Community Resources Department.

County of Los Angeles Fire Department Review
The Fire Prevention Bureau in Carson oversees events taking place in the City. Therefore, event producers may be required to apply for approval by the Bureau through submission of a Public Assemblages and Event Declaration Form. Once the application is submitted, the County of Los Angeles Fire Department will review, determine if a Field Inspection will be required for the event, and generate the permit fees. Once approval is obtained, an Operational Permit would be issued to the event producer.

Filming or Still Photo Permit
A Film/Still Photo Permit is required for any event recording or photographing activities resulting in commercial use. Information about professional filming permits may be obtained on the City’s website.

Emergency Action Plan
It is the event producer’s responsibility to have a comprehensive emergency action plan to the City that proposes the steps to be taken for crisis situations, such as event shut down due to severe weather, fire, active hostile attack, or for a missing person, medical emergency or threat of violence. Event producers are also responsible for providing an evacuation plan, including a script for the evacuation announcement and the means to how the evacuation plan and locations will be communicated to event attendees. The event producer’s proposed plan will be evaluated and formalized with the Emergency Management Coordinator in the City Manager’s office.

Trash
Event producers cannot leave any trash at any event site outside of the permanent trash receptacles and may be required to secure additional containers, dumpsters, or services from Athens at a cost borne by the event producer.

Accessibility Plan
It is the event producer’s responsibility to comply with all City, County, State and Federal disability access requirements applicable to the event, including the American with Disabilities Act (ADA). All indoor and outdoor sites, activities and programs must be accessible to persons with disabilities.

Traffic Plan
Event producers requesting street closures must provide a traffic control plan that illustrates all road closures, detours, and the exact placement of all traffic control devices including crash test certified barricades, signage, and message boards. The traffic control plan must be approved by the Police and Public Works Departments. The event producer is responsible for securing and deploying the required traffic control devices outlined in the City approved traffic control plan. The Public Works Department inspects all traffic control devices once deployed to ensure all devices are effective and correctly positioned at a cost to the event producer.

Amplified Sound
Event producers are required to obtain an Amplified Sound Permit if the event intends to use a loudspeaker or sound amplifying equipment for the purpose of giving instructions, directions, lectures, or transmitting music. The Chief of Police will consider the following in the issuance of Amplified Sound Permits:
• The volume and intensity of the noise;
• Whether the noise is prolonged and continuous;
• How the noise contrasts with the ambient noise level; • The proximity of the noise source to residential and commercial uses; • The time of day; and
• The anticipated duration of the noise.

Speakers must be facing westward (towards the ocean) at all times.

Food, Beverage, or Merchandise Sales
In accordance with HBMC Section 12.20.300, the sale of food, non-alcoholic beverages, or branded merchandise from the event producer on the beach is allowed for events approved through the Special Events

Permit Program. The sale of these items from any vendor other than the event producer, or any other commodity, merchandise, wares, products, or service on the beach is not allowed. Event producers wishing to sell within these guidelines would be responsible for obtaining a business license from the City, and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health.

Requests for alcohol on the beach will not be considered.

For events not on the beach, the sale of food, non-alcoholic beverages, alcoholic beverages, or merchandise may be considered through the Special Events Permit Program. The event producer would be responsible for ensuring any vendors associated with its event has a current business license with the City and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health. If the sale of alcohol is approved through the Special Event Permit Program, the event producer must secure the appropriate license from the State of California Department of Alcohol Beverage Control (ABC). The City may place restrictions on the way in which alcohol is managed at a proposed event and/or a requirement of security officers and/or assigning City staff to monitor the cost of such services shall be borne by the event producer.

Security
City staff or law enforcement may deem a special event warrants the presence of one or more Police Officers or security personnel and the cost of such services shall be borne by the event producer. Security personnel must be licensed, in uniform and are subject to approval by the City.

Insurance
At least ten (10) days prior to the event, event producers will provide the City with a certificate of insurance providing liability insurance with the following requirements:

Event producer agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Event producer shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy. Notwithstanding the foregoing, Event producer shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which the Event producer submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager.

Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.

If the use includes athletic activities, shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance.

If the Event producer maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Event Day Expectations
In order to immediately address any issues or changes that may arise during the course of an event, producers are responsible for:
• Providing contact information for an event representative that City staff may reach at any time during the event.
o The assigned event representative must be on-site and may not actively participate in the event.
• Maintaining copies of all applicable Special Event Permits and any other permits issued by the City onsite during the event.

Compliance

Applicable Codes + Regulations
The City of Hermosa Beach Municipal Code governs the approval, review, and enforcement of events. The Special Events Policy Guide must be strictly adhered to and all pertinent City Ordinances shall be enforced. The sections of the Hermosa Beach Municipal Code relevant to events include, but are not limited to:

Title 8 – Health and Safety

8.24 Noise Control

8.64 Ban on Polystyrene Food Service Ware
Title 10 – Vehicles and Traffic

10.28 Loading and Unloading

10.32 Stopping, Standing and Parking
Title 12 Street, Sidewalks and Public Places

12.20 Beach and Strand Regulations

12.28 Parks, Playgrounds and Other Public Areas

12.30 Special Events on Public Property
Environmental Requirements
Events in Hermosa Beach are expected to implement the following measures to reduce impacts and costs to the environment, the city, and the community.

MEASURE
Recycling and Waste Reduction

1. Reduce waste and single-use items
No single-use paper, plastics, packaging, and décor items Reduce size/bulk of plates, containers, cups
Use products with high recycled content
No sale or give-away of single-use plastic drinking water bottles.

At 'beer or drink gardens' use recycled or compostable cups Recycle fry-grease for bio-diesel fuels
Limit and reduce size of handouts, flyers and giveaways

2. Recycling containers:

Place well-marked recycle containers adjacent to every trash container Provide onsite 'monitors' directing people to recycling at prime locations or provide secondary trash sorters

3. Staging
Recycle or reuse event construction materials
Use ‘no emission/no VOC’ paints/sealants

4. Transportation
No-idling policy for all vehicles
Sponsor free shuttle or low-cost bus passes
Use electric, hydrogen, hybrid or CNG vehicles

4. Energy
Use energy-efficient lighting
Turn lighting and devices off when not in use
Turn off generators when not in use for significant period Use alternative energy (solar, wind, fuel cell) to supply some power Use alternative fuel generators (CNG, fuel cell, biodiesel)

5. Marine environment
No hosing of surfaces
Full containment of all wastes
Full containment of all six-pack plastic rings. Cut rings prior to disposal

6. Education
Event and vendors must have waste and recycling a prominent theme Ensure vendors and service providers with green measures Report on compliance with above applicable measures
Applicable Fees
All events are subject to an application fee, daily category fees, and additional fees established by resolution of the City Council and any additional costs incurred by the City on behalf of the event. Payment of event fees is due upon receipt. The Community Resources Department has the discretion to revoke a permit if all applicable fees are not paid in a timely manner. Special Event Permit fees are subject to change. Additional direct costs may apply due to required staffing and/or services from the City of Hermosa Beach’s Community Development Department, Police Department, Public Works Department and/or the Los Angeles County Fire Department.

Current Fee Schedule
Daily Event Fees Fee
Participant plus spectator crowd less than 500 per event day.

Non-profit: $2 per registrant
and roster of participants
due to City
Commercial: 70/30
split of proceeds
and roster of participants
due to City
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day, including set-up and tear-down; and
• Is conducted in the off-season (not between Memorial Day and Labor Day) and not on any holiday.
$3,362
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day and is conducted in the Peak Season (between Memorial Day and
Labor Day) or on any holiday; or
• Impacts public areas for one or more days, including set-up and tear-down
Participant plus spectator crowd more than 3,000 but less than 5,000 per event day.
$3,700
Participant plus Spectator crowd exceeds 5,000 per event day. $6,727 Additional Fees Fees
Commercial Application Fee - non-refundable (direct cost) $1,057 Non-Profit Application Fee - non-refundable(direct cost) $704 Pass-Thru Application Fee - non-refundable (direct cost) $353 Amplified Sound Permit (direct cost) $207
Pier Plaza Use Fee $14,081 per event day
Event Co-sponsor* $356 per sponsor
Event Setup/Teardown $319 per location, per day
Community Resources Staff (direct cost) $423 per day
Parking Space Fee (direct cost) Fees vary based on parking location

*The Event Co-sponsor fee is charged for each organization listed as a presenting sponsor of the event on any or all marketing materials for the event or that may be using an area on public property not within the event footprint, such as Schumacher Plaza.

Damage Deposit
Monetary deposits, bonds and other security may be necessary to guarantee performance of all required conditions, clean-up and repair of any City property or facilities damaged as a result of the event. Events may be required to submit a deposit to cover any potential damage to City facilities. All or a portion of the deposit may be refunded upon post event inspection. Events will be billed for the costs to repair or replace any City property damaged as a result of the event if the damage exceeds the deposit provided.

Refund/Cancellation Policy
Once a permit is approved and issued, daily category fees or additional fees may be refunded when written notice is given to the Community Resources Department at least two weeks prior to the event date.

Fee Waiver Grants
To support qualified organizations that have received approval to hold their event, the City provides event fee waiver grant opportunities to assist in its success by relieving the financial burden associated with the cost of the City’s event fees. Events and organizations that qualify for a long-term agreement or in contract are not bound to the terms of this policy. The annual award limit of fee waiver grants is approved by the City Council each fall for the upcoming calendar year. Grants will be awarded up to a maximum of $2,500 per event or a 50% reduction of indirect City event fees, whichever is the lesser amount. Fee waiver grants may only be used toward indirect costs charged by the City; direct costs are not eligible for and organizations are required to pay those in full. The minimum amount of a requested fee waiver grant must total at least $250.

Eligibility
In order to be eligible to apply for a fee waiver grant, the event must be a returning event to the City. Fee waiver grants will not be considered for new events or events taking place during the Peak Season (between Memorial Day and Labor Day). Following approval of an event, a completed Special Event Fee Waiver Grant Application is required to be submitted to the Community Resources Department at least 60 days prior to the event. The request will be reviewed by the Parks, Recreation, and Community Resources Advisory Commission at one of its regularly scheduled meetings for consideration of approval.

Event producers will be requested to demonstrate the following:
• A financial need or other economic justification to be considered for a fee waiver grant; • A positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community;
• The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need. • A positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Additionally, event producers must be able to fully fund their event should they not receive a fee waiver grant and may not be dependent on the fee waiver grant to determine their ability to hold the event.

Events specifically prohibited from receiving a fee waiver grant include those events that:

• Promote, advocate, or advance a political message or belief. • Projects or organizations who have unsatisfactorily fulfilled its obligations from previous fee waiver grants.

Obligations
Organizations approved for a fee waiver grant will be required to complete the following:
• Include that the event “is brought to you with support from the City of Hermosa Beach” on all marketing materials. The City requests this exact verbiage be used. o A copy of event marketing materials with this exact verbiage must be provided to the City prior to the City’s issuance of the Special Events Permit.
• A formal presentation to the Parks, Recreation and Community Resources Advisory Parks, Recreation, and Community Resources Advisory Commission at one of its regular meetings no more than 60-days following the event. The presentation shall include discussion of:
o Number of attendees.
o Beneficiary of funds raised by the event (if applicable). o Overview of event budget and financial outlook.
o Overview of the community benefit and/or positive economic impact to the City of Hermosa Beach.

Disqualification
Failure to complete these requirements in accordance with this policy shall automatically disqualify the organization from submitting a future request to receive a fee waiver grant for the remainder of the current calendar year plus one additional calendar year.

If any information submitted as part of the Special Event Fee Waiver Grant is found to be fraudulent, event approvals already granted for the remainder of the calendar year will be automatically revoked. While the organization will be permitted to reapply for approval of event(s) in the following calendar year, it will no longer be eligible to apply for a fee waiver grant.

Long-term Agreements
The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable events calendar for its residents. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for a long-term agreement (LTA) with the City.

Eligibility
In order for an organization to be eligible for consideration of a long-term agreement, the event(s) must meet at least three of the following:
• The event(s) must qualify as an Impact Level II or III (per the Impact Worksheet), and at least one of the following:
o Have a combined estimated total of 5,000 people in attendance; or o The event must be at least two (2) consecutive days (including setup and teardown). • Have held its event in Hermosa Beach for at least three consecutive years • The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses; and • The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community.
• The event can demonstrate:
o A community benefit; or
o A positive economic impact as a result of the event.

Event producers will be requested to demonstrate a positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship;

• The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; • The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need.

Event producers will be requested to demonstrate a positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Upon request of an organization whose event does not satisfy one or more of the above eligibility criteria, the City Council may authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide.

Term Limits
LTA’s shall be for no less than two (2) years but shall not exceed a maximum of three (3) years unless otherwise determined by the City Council.

Procedures
The following steps are required to guide the development and implementation of an LTA:

1. Submittal of an LTA Application and corresponding letter to the Community Resources Department demonstrating how the organization meets the criteria.

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by the City Council to begin LTA negotiations with City staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to the City Council for approval.

Obligations
Organizations whose event(s) are approved through an LTA are required to provide a formal presentation to the Parks, Recreation, and Community Resources Advisory Commission at one of its regular monthly meetings no more than 60 days prior and 60 days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes.

Additionally, the event marketing materials must state the event “is brought to you with support from the City of Hermosa Beach” on all marketing materials. The City requests this exact verbiage be used. • A copy of event marketing materials with this exact verbiage must be provided to the City prior to the City’s issuance of the Special Events Permit.

TENTATIVE
2026 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]

Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
5 6 7 8 9 10
11 IBVL Tournament Series
North Volleyball Courts
12 13 14 15 16 17
18 19 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
20 21 22 23 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II

PENDING
24 IBVL Tournament Series
North Volleyball Courts
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II

PENDING
25 IBVL Tournament Series
North Volleyball Courts
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II

PENDING
26 27 28 29 30 31
January 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
2 3 4 5 6 Winter Challenge
North Volleyball Courts
(Setup)
7 Winter Challenge
North Volleyball Courts
8 9 10 11 12 13 14 SoCal
Beach Foundation
North Volleyball Courts
15 IBVL Tournament Series
North Volleyball Courts
16 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
17 18 19 20 21
22 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
23 24 25 26 27 28 HBLL Opening Day
Clark Field
Impact Level II
February 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 IBVL Tournament Series
North Volleyball Courts
2 3 4 5 6 Beach Tennis
Tournament
Beach Tennis Courts

PENDING
7 Beach Tennis
Tournament
Beach Tennis Courts

PENDING
8 Beach Tennis
Tournament
Beach Tennis Courts

PENDING
9 10 11 12 13 14 St. Patrick’s Day
Parade
Valley Drive, Pier Avenue,
Hermosa Avenue,
Schumacher Plaza, & Pier Plaza
Impact Level III

PENDING
SoCal
Beach Foundation
North Volleyball Courts

PENDING
15 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
16 17 18 19 20 21 SoCal
Beach Foundation
North Volleyball Courts

PENDING
22 CBVA
North Volleyball Courts
23 24 25 26 27 28 SoCal
Beach Foundation
North Volleyball Courts
29 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
30 31
March 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 Easter Sunrise Mass
South of Pier
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
6 7 8 9 10 Beach Tennis Tournament
Beach Tennis Courts

PENDING
11 CBVA
North Volleyball Courts
Beach Tennis Tournament
Beach Tennis Courts

PENDING
12 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
Beach Tennis Tournament
Beach Tennis Courts

PENDING
13 14 15 16 17
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
18 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
SoCal
Beach Foundation
North Volleyball Courts
19 IBVL Tournament Series
North Volleyball Courts
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II

PENDING
20 21 22 23 24 Surfers Walk of Fame
Kick-off Party
Community Theatre
impact Level II
25 Surfers Walk of Fame
Spyder Surf Fest
Pier Plaza
Impact Level III
26 Tower 12 South Bay
Surf Series
South of the Pier
27 28 29 30
April 2026 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 Classic Car Show
Schumacher Plaza & Pier
Plaza
Impact Level I
Pets in the Park
Valley Park
Impact Level II
HBLL Night at the Ballpark
Clark Field
3 AAU Southern Pacific Grand Prix Series
North Volleyball Courts

PENDING
4 5 6 7 8 9 CBVA
North Volleyball Courts
Impact Level III
10 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
11 12 13 14 15 16 State of the Art
Cypress Avenue & 6th St.

Impact Level III
SoCal Beach Foundation
North Volleyball Courts
17 SoCal
Beach Foundation
North Volleyball Courts
18 19 20 21 Fiesta Hermosa
Pier Avenue, Hermosa Avenue,
Pier Plaza,
Schumacher Plaza, Lot A
(Setup)
Impact Level III

PENDING
22 CBVA
North Volleyball Courts
(Setup)
Fiesta Hermosa
Pier Avenue, Hermosa Avenue, Pier
Plaza, Schumacher Plaza, Lot A
(Setup)
Impact Level III

PENDING
23 CBVA
North Volleyball Courts
Fiesta Hermosa
Pier Avenue, Hermosa Avenue, Pier Plaza,
Schumacher Plaza, Lot A
Impact Level III

PENDING
24 CBVA
North Volleyball Courts
Fiesta Hermosa
Pier Avenue, Hermosa Avenue, Pier Plaza, Schumacher Plaza, Lot A Impact Level III

PENDING
25 CBVA
North Volleyball Courts
Fiesta Hermosa
Pier Avenue, Hermosa Avenue, Pier Plaza, Schumacher Plaza, Lot A (Teardown)
Impact Level III

PENDING
26 Fiesta Hermosa
Pier Avenue, Hermosa
Avenue, Pier Plaza,
Schumacher Plaza,
Lot A
(Teardown)
Impact Level III

PENDING
27 28 Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
29 Beach Tennis Tournaments
Beach Tennis Courts
30 You Are Enough 5k
Schumacher Plaza &
Strand North of Pier
Beach Tennis
Tournaments
Beach Tennis Courts
31 Beach Tennis Tournaments
Beach Tennis Courts
AAU Southern Pacific Grand Prix Series
North Volleyball Courts

PENDING
May 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

June 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 NOTHING WEEKEND
7 NOTHING WEEKEND 8 9 Beach Collegiate
National Team
Training Block
North Volleyball Courts

PENDING
10 Beach Collegiate
National Team
Training Block
North Volleyball Courts

PENDING
11 Beach Collegiate
National Team
Training Block
North Volleyball Courts

PENDING
12 Fine Arts Festival
Community Center Lawn
(Load-in)
Impact Level III
Beach Collegiate National
Team Training Block
North Volleyball Courts

PENDING
13 Fine Arts Festival
Community Center Lawn
Impact Level III
Out of System 4 Eyes
Tournament
North Volleyball Courts

PENDING
14 Fine Arts Festival
Community Center Lawn
Impact Level III
15 World Championship Trials
North Volleyball Courts
16 World Championship Trials
North Volleyball Courts
17 World Championship Trials
North Volleyball Courts
18 World Championship Trials
North Volleyball Courts
19 20 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
South Bay Paddle
South of Pier
21 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
22 23 24 25 26 Beach Tennis
Tournament
Beach Tennis Courts

PENDING
27 Smackfest Co-ed 4’s
Volleyball Tournament
North Volleyball Courts
28 Beach Tennis
Tournament
Beach Tennis Courts

PENDING
29 30

July 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III

PENDING
7 JVA/BVCA National Championships
North & South Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
8 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
Shakespeare by the Sea
Valley Park
Impact Level I
9 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
Shakespeare by the Sea
Valley Park
Impact Level I
10 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
11 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
12 JVA/BVCA National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
AAU
Hermosa Beach Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III

PENDING
13 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
14 AAU
Hermosa Beach Championships
North & South Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
15 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
16 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
17 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
18 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
19 AAU
Hermosa Beach Championships
North & South Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
AVP Junior National Championships/
Pro Heritage Series
North & South Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III

PENDING
20 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III

PENDING
21 AVP Junior National Championships
North & South Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III

PENDING
22 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
23 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
24 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
25 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
26 AVP Junior National Championships
North & South Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
27 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
28 AVP Junior National Championships
North & South Volleyball Courts &
Beach Tennis Courts
(Teardown)
Impact Level III

PENDING
29 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(Setup)
Impact Level III

PENDING
30 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(Setup)
Impact Level III

PENDING
31 International
Surf Festival
North & South of Pier &
North Volleyball Courts
Impact Level III

PENDING

Sun Mon Tue Wed Thu Fri Sat
1 International
Surf Festival
North & South of Pier &
North Volleyball Courts (CBVA)
Impact Level III
2 International
Surf Festival
North & South of Pier
Impact Level III
3 International
Surf Festival
North & South of Pier
(Load-out)
Impact Level III
4 5 6 7 Triathlon
Downtown
(Load-in)
Impact Level III
8 Triathlon
Downtown
(Load-in)
Impact Level III
CBVA
North Volleyball Courts
9 Triathlon
Downtown
Impact Level III
CBVA
North Volleyball Courts

PENDING
10 11 12 13 14 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II

PENDING
Beach Tennis Tournament
Beach Tennis Courts

PENDING
15 Sidewalk Sale
Hermosa Avenue, Pier Avenue & Pier Plaza
Impact Level II

PENDING
Beach Tennis Tournament
Beach Tennis Courts

PENDING
16 Sidewalk Sale
Hermosa Avenue, Pier Avenue & Pier
Plaza
Impact Level II

PENDING
Beach Tennis Tournament
Beach Tennis Courts

PENDING
17 18 19 20 21 22 NOTHING WEEKEND
23 NOTHING WEEKEND 24 25 26 27 28 29 AAU High School Boys Beach Volleyball League Matches
North Volleyball Courts

PENDING
30 31
August 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 CBVA
North Volleyball Courts
and Schumacher Plaza
(Setup)
5 CBVA
North Volleyball Courts
and Schumacher Plaza
6 CBVA
North Volleyball Courts
and Schumacher Plaza
7 8 Hermosa Beach Open
North Volleyball Courts
(Set-up)
Impact Level III
9 Hermosa Beach Open
North Volleyball Courts
(Set-up)
Impact Level III
10 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III
11 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III
12 Movies at the Beach
South of Pier
(Utilizing Hermosa Beach
Concert Series
Infrastructure)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III
13 Hermosa Beach
Concert Series
South of Pier
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III
14 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
15 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
16 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
17 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
18 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
19 Movies at the Beach
South of Pier
(Utilizing Hermosa Beach
Concert Series
Infrastructure)
Impact Level III
Coastal Cleanup Day
Schumacher Plaza,
North & South of Pier
Impact Level I
20 Hermosa Beach
Concert Series
South of Pier
Impact Level III
21 Hermosa Beach
Concert Series
South of Pier
(Teardown)
Impact Level III
22 23 24 25 SoCal
Beach Foundation
North Volleyball Courts
(Setup)
26 SoCal
Beach Foundation
North Volleyball Courts
Locale 90254
Location TBD
Impact Level III

PENDING
27 AAU High School
Boys Beach Volleyball
League Matches
North Volleyball Courts

PENDING
28 29 30
September 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 Glow Ride for Cystic Fibrosis
Schumacher Plaza and the Strand
AAU High School Boys Beach
Volleyball League Matches
North Volleyball Courts

PENDING
4 5 6 7 8 9 10 Pumpkins in the Park
Edith Rodaway Park
Impact Level II
Walk to End Alzheimer's
Pier Plaza and Strand North of Pier
11 AAU High School Boys Beach
Volleyball League Matches
North Volleyball Courts

PENDING
12 13 14 15 16 17 Volley4Sound
North Volleyball Courts
18 Skechers Pier to Pier
Friendship Walk
Strand (North of Pier) &
Pier Plaza
Impact Level III
AAU High School Boys Beach
Volleyball League Matches
North Volleyball Courts

PENDING
19 20 21 22 23 Beach Tennis Tournament
Beach Tennis Courts

PENDING
24 IBVL Tournament Series
North Volleyball Courts
Beach Tennis Tournament
Beach Tennis Courts

PENDING
25 Beach Tennis Tournament
Beach Tennis Courts

PENDING
26 27 28 29 30 31 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
October 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 IBVL Tournament Series
North Volleyball Courts
2 3 4 5 6 7
8 AAU Southern Pacific Grand Prix Series
North Volleyball Courts

PENDING
9 10 11 Veterans Day
Wreath Laying
Ceremony
Community Center East Lawn
Impact Level II
12 13 14 IBVL Tournament Series
North Volleyball Courts
15 AAU Southern Pacific Grand Prix Series
North Volleyball Courts

PENDING
16 17 18 19 Hermosa for the Holidays
Locations TBD
(Setup)
Impact Level III

PENDING
20 Hermosa for the Holidays
Locations TBD
(Setup)
Impact Level III

PENDING
21Hermosa for the Holidays
Locations TBD
Impact Level III

PENDING
22 Hermosa for the Holidays
Locations TBD
(Teardown)
Impact Level III

PENDING
23 24 25 26 27 28
29 AAU Southern Pacific Grand Prix Series
North Volleyball Courts

PENDING
30 November 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 Sand Snowman Contest
North of Pier
Impact Level I
AAU Southern Pacific Grand Prix Series
North Volleyball Courts

PENDING
6 Community Chanukah Celebration*
Pier Plaza &
Greenwood Park
Impact Level II
7 8 9 10 11 12 California Great Santa Stroll
Strand North of Pier & Pier Plaza
Impact Level III
AAU Southern Pacific Grand Prix Series
North Volleyball Courts

PENDING
13 14 15 16 17 18 19
20 IBVL Tournament Series
North Volleyball Courts
21 22 23 24 25 26 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
27 28 29 30 IBVL Tournament Series
North Volleyball Courts
31 December 2026
*Menorah installation at Greenwood Park is Wednesday, December 2, 2026 and the Menorah is removed Monday, December 14, 2026 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Off-Season Monthly Events
(Labor Day – Memorial Day) # of Special Event Days # of Days Available(out of 15) January 6 9
February 8 7
March 10 5
April 10 5
May (through May 24) 10 5
September (from September 8) 17 -2
October 9 6
November 10 5
December 6 9
Peak Season (Memorial Day through Labor Day) # of Special Event Days on the Beach/Strand/Pier Plaza Level I & II Event Days
(not on Level III Event Days)
& City Sponsored/Contracted
(not on Level III, II or I Event Days)
(Maximum of 25)
Level III Event Days
(Maximum of 45)
Total # of Event Days
(out of 70 total)
18 42 60
Peak Season Event Limits:

To balance coastal access with events, events on the Beach, Strand & Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day – approximately 100 days over the summer):
o Maximum of 45 days used by Level III Events
o Maximum of 25 days used by Level I & II Events, & City Sponsored/Contracted Events (on days not used by Level III Events) City Sponsored or City Contracted Events, & Long-term Agreement Events are categorized by their Impact Level

2026
City of Hermosa Beach
Special Event Permit Application Overview
Event Title: Beach Collegiate National Team Training Block Impact Level: II
Applicant Name: Carolina Garbato
Organization Name: USA Volleyball
Non-Profit: NO/YES
Event Date(s): Tuesday, June 9 – Friday, June 12
Event Time: 8:00am-6:00pm
Event Summary: Volleyball training camp for collegiate athletes in preparation for international competition Returning Event: NO/YES
Event Location (Site Map Attached): North Volleyball Courts Estimated Number of Participants: 30
Estimated Number of Spectators: 0
Age of Participants: Adults
Participant Fee: Yes, approximately $900 per participant for athlete’s stay costs Parking: None
Amplified Sound: None
Generator(s): None
Fenced Area(s): None
Stage(s), Structure(s) or Tent(s): Pop-up tents
Security: Yes
Sponsor(s): None
Vendor(s): None
Filming/Still Photography: None
Estimated Fees Payable to the City
Application (Non-Profit) $704
Daily Event Fee $2 per participant and roster provided to the City *Additional fees to apply due to required staffing and/or services from the City of Hermosa Beach’s Community Resources Department, Community Services Department, Public Works Department, Police Department, and the Los Angeles County Fire Department.

2026
City of Hermosa Beach
Special Event Permit Application Overview
Event Title: Beach Tennis Tournament
Impact Level: II
Applicant Name: Lucas Curry
Organization Name: BT Cali Club
Non-Profit: NO/YES
Event Date(s): Friday, March 6 – Sunday, March 8, Friday, June 26, Sunday, June 28, Friday, August 14 – Sunday, August 16, and Friday, October 23 – Sunday, October 25
Event Time: 9:00am-6:00pm
Event Summary: Beach tennis tournament including singles and doubles formats Returning Event: NO/YES
Event Location (Site Map Attached): Beach tennis courts Maximum Number of Participants: 60
Maximum Number of Spectators: 20
Age of Participants: Adult
Participant Fee: $35 - $50 per player depending on number of players registered Parking: None
Amplified Sound: Yes
Generator(s): None
Fenced Area(s): None
Stage(s), Structure(s) or Tent(s): Pop-up tents
Security: None
Sponsor(s): None
Vendor(s): None
Filming/Still Photography: None
Estimated Fees Payable to the City
Application (Commercial) $1057
Daily Event Fee $TBD (70/30 split of proceeds and roster of participants due to City) Amplified Sound $207
*Additional fees to apply due to required staffing and/or services from the City of Hermosa Beach’s Community Resources Department, Community Services Department, Public Works Department, Police Department, and the Los Angeles County Fire Department.

15th Street
BEACH TENNIS COURTS Portable Court Portable Court

11 10 9 8 7 6

Portable Court BEACH TENNIS COURTS Portable Court
(tbd) STRAND
5 4 3 2 POPUP 1

Possible Portable Courts
16 15 14 13 12
2 VOLLEYBALL COURTS

BATHROOMS
**Courts 14, 15, 16 would affect the 2 volleyball courts by the bathrooms (only if needed) We would not use the nets, but our portable courts would partially be on the 2 Volleyball Courts OPEN
VO
TENTS 14th Street
N
E
S
W
Portable
Court
(tbd)1

2026
City of Hermosa Beach
Special Event Permit Application Overview
Event Title: Out of System 4 Eyes Tournament
Impact Level: II
Applicant Name: Mark Paaluhi
Organization Name: Day at the Beach Events
Non-Profit: NO/YES
Event Date(s): Saturday, June 13
Event Time: 9:00am-6:00pm
Event Summary: Adult beach volleyball tournament
Returning Event: NO/YES
Event Location (Site Map Attached): North Volleyball Courts Estimated Number of Participants: 200
Estimated Number of Spectators: 100
Age of Participants: Adults
Participant Fee: $80 per team
Parking: None
Amplified Sound: Yes, for announcements and background music Generator(s): None
Fenced Area(s): None
Stage(s), Structure(s) or Tent(s): Pop-up tents
Security: None
Sponsor(s): Yes
Vendor(s): None
Filming/Still Photography: None
Estimated Fees Payable to the City
Application (Commercial) $1,057
Daily Event Fee $TBD (70/30 split of proceeds and roster of participants due to City) Co-Sponsor Fee $356
Amplified Sound $207
*Additional fees to apply due to required staffing and/or services from the City of Hermosa Beach’s Community Resources Department, Community Services Department, Public Works Department, Police Department, and the Los Angeles County Fire Department.

 Event Purpose: Training camp for top 12-16 per gender U.S. beach volleyball athletes (under 26) preparing for World University Championship in Portugal (August)  Requested Dates: June 9-12, 2026
 Minimal Beach Impact:
• 3-4 courts
• 4 hours per day maximum
• Training only - no spectator event
 Economic Impact to Hermosa Beach:
• $44,000 in hotel revenue $26,400 in local dining
• Total: $70,400 in direct economic impact
 Program Structure:
• Non-profit program: 90-100% subsidized by USA Volleyball (National Governing Body) • Elite-level athletics showcasing Hermosa Beach as premier training destination  Strategic Timing: Scheduled to align with USA Volleyball trials and playoffs the following week in Hermosa Beach
Beach Collegiate National Team Training

APPROVAL OF IMPACT
LEVEL II NEW 2026

SPECIAL EVENTS

BACKGROUND
At its November 3, 2025 meeting, the Commission
held a public hearing and recommended City
Council approve the three new special events on
the 2026 Special Event Calendar:
• Beach Collegiate National Team Training Block
• Beach Tennis Tournament
• Out of System 4 Eyes Tournament

DISCUSSION
Beach Collegiate National Team Training Block
• Dates: Tuesday, June 9 through Friday, June 12, 2026
• Location: Volleyball courts north of the Pier
Beach Tennis Tournament
• Dates: Friday, March 6 through Sunday, March 8; Friday, June 26; Sunday June 28; Friday, August 14 through Sunday, August 16; and Friday, October 23 through Sunday, October 25, 2026
• Location: Beach Tennis Courts
Out of System 4 Eyes Tournament
• Date: Saturday, June 13, 2026
• Location: Volleyball courts north of the Pier

CONCLUSION
If approved, Staff would include the new
special events to the City’s 2026 Special Event
Calendar.

Staff is available to answer any questions the
Council may have.

City of Hermosa Beach | Page 1 of 7
Meeting Date: Meeting Date
Staff Report No. 25-AS-088
Honorable Mayor and Members of the Hermosa Beach City Council CONTINUED REVIEW OF THE CITY’S RESIDENTIAL PARKING PERMIT PROGRAM (Revneue Services Supervisor Paul Avila)
Recommended Action:

Staff recommends City Council:

1. Receive an update on the City’s Residential Parking Permit Program; and

2. Consider any changes or modifications to the Program.

Executive Summary:

Following City Council direction at the previous meeting on the Residential Parking Program Update, staff has continued analysis and discussion of two specific policy items:

1. Requirements for qualification of a fourth residential parking permit; and

2. The potential restriction of permit issuance to applicants with outstanding debts owed to the City.

These items are being revisited to ensure the City’s parking policies continue to promote equitable access, responsible use of limited parking resources, and fiscal accountability.

Background:

At its prior meeting, the City Council reviewed proposed updates to the Residential Parking Program. During deliberations, Council directed staff to return with additional information and recommendations on two areas of concern:
 The criteria under which households may qualify for a fourth residential parking permit; and
 The feasibility and implications of withholding permits from individuals with unpaid citations, fines, or other outstanding obligations to the City.

Staff has since conducted additional review of current policies, administrative processes, and practices in comparable jurisdictions to inform potential revisions.

Parking zone concepts were explored in the 2019 parking study and discussed in subsequent City Council meetings, including the October 28, 2025 Council meeting;

City of Hermosa Beach | Page 2 of 7
however, these ideas were never formally submitted to the California Coastal Commission for approval. The City’s existing Coastal Development Permit (CDP) for the parking program currently authorizes only one unified parking zone. Any modification to that structure without prior Commission approval would violate the terms of the existing CDP, potentially jeopardizing the validity of the current parking permit program. Moreover, proceeding without authorization could negatively affect the City’s standing with the Commission and delay or hinder approval of other pending permit applications currently under review.

Past Council Actions
Meeting Date Description
January 23, 2024
City Council received a staff presentation on issues identified during the 2023–24 parking permit season and approved
staff’s recommendation to only accept one address per
resident, eliminate the replacement of lost or stolen guest permits, limit Annual Employee Permits to one per person, and institute a 2-year loss of parking permit privileges for misrepresentation/fraud in applying for a permit or the misuse of parking permits. Additionally, City Council raised the parking permit price to $60 per year, the daily lot pass price to $150 for (12-hour parking) and the 24-hour lot pass to $250, and the daily metered lot pass to $12.

January 14, 2025
City Council received an update on the Citywide Parking Program and approved agreements with Parkmobile, LLC and Turbo Data Systems, Inc. Mayor Pro Tem Seamann requested, and a majority of City Council supported, directing staff to return with an item highlighting Residential Parking Program feedback for possible modifications.

January 28, 2025
City Council received an update on the Citywide Parking Programs and approved a motion to establish the acceptable forms of proof of residency to add a Driver's License consistent with State law, and in the event the person does not have a vehicle, proof of residency for a hang tag can be established via bank statement or credit card statement at the address
requested.

March 11, 2025
City Council received an update on the Employee Parking Permit Program and create two separate monthly employee permits. One employee permit would allows employee parking on the upper level of Lot C. A second employee permit restricting parking for the yellow meters to only Hermosa Avenue via a new sticker.

City of Hermosa Beach | Page 3 of 7
Meeting Date Description
May 27, 2025
City Council received and filed an update on the City’s Residential Parking Permit Program and directed staff to bring back the item for discussion on or before October 2025.

October 28, 2025
City Council received and filed an update on the City’s Residential and Employee Parking Permit Program and directed staff to bring back the item for continued discussion.

Analysis:

Requirements for a Fourth Residential Permit
Description: One of the requirements to qualify for a fourth residential parking permit is that each vehicle must be registered to a different driver. Vehicles registered under the same name are ineligible, regardless of parking needs.

Impact: Multi-vehicle households with multiple cars registered to a single driver are restricted from obtaining additional permits, which can cause frustration, complaints, and perceived inequity. Staff has heard from several residents about the need for permits for two spouses and their two children who each drive. The current limitation may not reflect actual parking demand and can create enforcement challenges.

Options/Solutions
 Option A (Status Quo): Maintain the requirement that each vehicle must be registered to a unique driver.
o Pros: Prevents households from stockpiling permits; simplifies verification. o Cons: Restrictive for legitimate multi-vehicle households; may not align with actual parking needs; causes resident dissatisfaction.
 Option B: Allow households to obtain a fourth permit regardless of driver registration, subject to verification of household residency. o Pros: Increases flexibility for residents; better aligns with real-world parking needs; reduces complaints.
o Cons: Slightly higher risk of over-allocation; may require monitoring to prevent abuse.
 Option C: Eliminate the requirement that each vehicle must be registered to a different driver, allowing the eligibility to be based on the overall parking needs of the household.

As directed by City Council, staff reviewed possible methods to verify “demonstrated need” for a fourth residential parking permit. The intent of this verification process is to ensure that additional permits are granted only when justified by actual household parking limitations and occupancy conditions, while maintaining fairness, transparency, and administrative efficiency.

City of Hermosa Beach | Page 4 of 7
Staff identified several feasible verification options that range from applicant selfcertification to direct field inspection. These methods vary in terms of effort, accuracy, and administrative complexity. The following options are available for consideration:

1.) Statement of Need / Affidavit
Applicants would be required to provide a written statement describing why a fourth permit is necessary (for example, multiple licensed drivers residing at the address or limited onsite parking). The statement would be signed under penalty of perjury.  Staff Effort: Low
 Pros: Promotes accountability and provides context for unique household situations; minimal administrative cost.
 Cons: Subjective and reliant on applicant honesty; limited opportunity for independent verification.

2.) Continue the status quo of reviewing the fourth permit application (On-site inspection not required)
Applicants would submit an illustration showing the property layout, including the location of all parking spaces and the total number of vehicles. This would include the number of all parking spaces on the property, along with photos showing the entirety of each parking space, including the driveway.
 Staff Effort: Medium
 Pros: Maintains the current review process of allowing applications to be reviewed based on documentation rather than in-person inspections.  Cons: Relies on applicant-provided information which could result in approvals that do not fully reflect actual parking limitations.

3.) On-Site Inspection (Not Recommended)
When questions remain after document review, staff could conduct a physical inspection of the property to verify on-site parking layout, garage usability, and driveway accessibility.  Staff Effort: High
 Pros: Provides the most accurate assessment of actual parking conditions; identifies garages or driveways not being used for parking.  Cons: Time- and labor-intensive; requires scheduling and coordination with residents; may raise privacy concerns.

City of Hermosa Beach | Page 5 of 7
Random Audit Program
To ensure ongoing program integrity, staff could implement periodic random audits (for example, 10 percent of fourth-permit holders annually) to confirm that previously approved households continue to meet eligibility and need criteria. This could apply to any parking need demonstration process.
 Staff Effort: Medium
 Pros: Deters fraudulent or inflated claims; reinforces program accountability and fairness.
 Cons: Requires ongoing coordination and clear, transparent audit procedures.

The table below shows the number of residential addresses and the corresponding number of parking permits issued during the 2025–2026 permit season.

Observations:
 A total of 2,992 residential addresses participated in the parking permit program.
 The majority of addresses (approximately 70%) obtained one or two permits, indicating that most households maintain a modest number of vehicles or have limited parking needs.
 A smaller portion (about 27%) requested three permits, suggesting multi-vehicle households or shared residences.
 Only one address obtained four permits, reflecting that higher permit requests remain rare under current system requirements.

City of Hermosa Beach | Page 6 of 7
 Overall, the data suggests a relatively balanced distribution, with most residential participation clustered around one to two permits per address.

Permits for Applicants with Outstanding Balances
Council also requested that staff explore the possibility of disallowing the issuance or renewal of residential parking permits to any applicant with outstanding amounts owed to the City. This could include unpaid parking citations, fines, fees, or delinquent business or residential licenses.

Prohibiting residents from purchasing city parking permits if they owe unrelated debts to the city presents both administrative and policy trade-offs. On the positive side, the policy can enhance debt collection, encourage compliance, and reinforce fiscal accountability by linking city privileges to responsible payment behavior. It provides a practical mechanism for recovering overdue balances without relying on costly enforcement actions.

However, the approach may create administrative and legal challenges, generate disputes over unrelated debts, and invite criticism if perceived as overly punitive or disconnected from parking management objectives.

Overall, while potentially effective for improving payment compliance, the policy should be implemented carefully. If Council chooses to pursue this approach, staff would need to focus on developing procedures for debt verification, handling appeals or disputes, and ensuring clear communication with residents to maintain public confidence and operational efficiency.

Permit Pricing
Staff evaluated three pricing options in anticipation of a potential amendment allowing a fourth residential parking permit. Each option balances affordability, fairness, and administrative cost recovery.

Option 1 – No Fee Increase:

Maintain the current fee of $60 per permit for all permits, including a fourth. This option is simple and preserves affordability but provides no additional revenue to offset the extra staff time required to review and verify fourth-permit applications.

Option 2 – Across-the-Board Increase:

Raise all permit fees uniformly—for example, from $60 to $75—to reflect inflation and general program costs. This approach improves cost recovery but does not specifically address the higher administrative workload associated with processing fourth permits.

City of Hermosa Beach | Page 7 of 7
Option 3 – Premium Pricing for Fourth Permit:

Keep the existing $60 fee (or increase) for the first three permits and establish a premium rate (e.g., $150) for the optional fourth permit. This structure directly recovers the additional staff costs of verifying “demonstrated need” while helping manage parking demand.

Fiscal Impact:

An increase in residential parking permit fees would allow the City to better recover the costs of administering the program, including staff time for application review, verification, and enforcement. The current $60 rate provides only partial cost recovery. Implementing an across-the-board increase or premium pricing for the optional fourth permit would improve program sustainability and reduce reliance on the General Fund.

Respectfully Submitted by: Paul Avila, Revenue Service Supervisor Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

PARKING PERMIT PROGRAM
November 17, 2025

Residential Parking Permits
Residential Permit Type 2025-26 2024-25 2023-24* 2022-23 Vehicle Sticker 2,832 3,297 2,435 4,890
Transferrable Permit 3,069 2,834 1,993 3,288
Owner Guest Permit - - - 748
TOTAL PERMITS SOLD 5,901 6,131 4,428 8,926
*2023-24 figures reflect a partial permit year as sales did not begin until August 28, 2023 2022-23 $40
2023-24 $50
2024-25 $60
2025-26 $60
Residential Parking Permit Costs Year-over-Year

Fourth Permit Process
Current rule:

Fourth permit requires each vehicle be registered to a different driver.

Impacts:
- Restricts multi-vehicle households.
- May not reflect real demand.
- Does not address actual parking needs.

Fourth Permit Requirement
Options/Solutions
Option A (Status Quo): Maintain the requirement that each vehicle must be registered to a unique driver.

Option B: Allow households to obtain a fourth permit regardless of driver registration, subject to verification of household residency.

Option C: Eliminate the unique driver requirement and base eligibility on overall household parking needs.

Definition of ‘Needs’
• There is no adequate onsite parking to
accommodate the number of vehicles in
excess of three.
• This means that the number of registered
vehicles exceeds the total available onsite
parking spaces (such as garages or
driveways), resulting in more than three
vehicles requiring on-street parking.

Methods to Verify ‘Demonstrated Need’
Options

1. Statement of Need / Affidavit:
- Low staff effort; relies on honesty.

2. Continue Current Document-Based Review
- Medium effort; uses diagrams/photos.

3. On-Site Inspection (Not Recommended):
- High effort; privacy concerns.

4. Random Audit Program:
- Medium effort; improves accountability.

Permit Count
• 2,992 residential addresses were issued permits.
• About 70% obtained one or two permits.
• Around 27% obtained three permits.
• Only one household received four permits.
• Overall distribution is balanced, with most
households needing just one or two permits.

Applicants with Outstanding Balances
Policy Concept: Restrict residential parking permits for applicants owing:
- City fines or fees
- Delinquent licenses
Pros:
- Encourages compliance and payment
- Supports fiscal accountability
Cons:
- Administrative and legal complexities
- Risk of perceived punitive approach

Pricing Options
Option 1 – No Fee Increase:
- Keeps $60 per permit; maintains affordability
Option 2 – Across-the-Board Increase:
- Raises all permit fees (e.g., $60 → $70)
- Improves cost recovery
Option 3 – Premium Pricing for Fourth Permit:
- First three permits remain at current rate
- Fourth permit at higher fee (e.g., $150)
- Offsets added verification workload

2026-2027 Permit Season
• Permit Sales Begin – February 2, 2026
• Current Permits Expire – February 28, 2026

PARKING PERMIT PROGRAM
November 17, 2025

at most. Councilmember Jackson’s statement was misleading and detracts from the real issue, which is that residents are being unfairly restricted and unfairly characterized.

The tone of this policy and of some public discussion surrounding it has left many residents feeling that the City Council’s approach is punitive rather than collaborative. I urge the Council to take a more balanced, understanding view and to support a practical solution that reflects the realities of living in this area. Specifically, I encourage the Council to approve Option B, which would allow residents to obtain a third or fourth permanent parking permit without additional applications, subjective review, or bureaucratic hurdles. This simple adjustment would go a long way toward restoring fairness, reducing frustration, and showing residents that the Council values their quality of life as much as it values orderly policy.

Respectfully submitted,
Brad Scott
Hermosa Beach Resident since 1995

Reduce administrative strain on the city
No appeals, no subjective decisions, no unnecessary staff work.

Provide fairness and consistency
Every household would be treated equally, without arbitrary distinctions.

Support young families and multigenerational homes
These are the residents who want to stay and invest in Hermosa Beach long-term.

Strengthen neighborhood safety and quality of life
Families shouldn’t be forced to park blocks away late at night or spend time circling streets simply because the policy no longer reflects how people live.

For households like mine—who have lived here for decades and hope to raise the next generation here—this decision matters deeply. Updating the permit limit to five is a simple change that will significantly improve daily life for so many families who love this city.

Thank you for taking the time to reconsider this issue and for keeping resident voices at the center of your decision making. I hope Monday’s vote reflects a modern, family friendly, community minded approach that keeps Hermosa Beach livable for the families who call it home.

Best,
Jules Brownell
— Proud Hermosa Beach family since 1951

City of Hermosa Beach | Page 1 of 3
Meeting Date: November 17, 2025
Staff Report No. 25-CR-080
Honorable Mayor and Members of the Hermosa Beach City Council

CONSIDERATION OF HERMOSA BEACH MUSEUM EXPANSION
CEQA: Consideration of a Hermosa Beach Museum expansion would be exempt from the California Environmental Quality Act as the proposed expansion would be limited to interior renovations and minor upgrades to existing building features (Community Resources Director Lisa Nichols)
Recommended Action:

Staff recommends City Council:

1. Approve the proposed first amendment to an agreement with the Hermosa Beach Museum to allow for use of additional space on the lower level of the Hermosa Beach Community Center’s south wing, subject to renovations funded by the Hermosa Beach Museum, and to extend the agreement for an additional 10-year term; and

2. Authorize the City Manager to execute and the City Clerk to attest the proposed first amendment, subject to approval by the City Attorney.

Executive Summary:

At City Council’s August 26, 2025 meeting, Councilmember Jackson, supported by Mayor Saemann and Councilmember Keegan, requested that a future agenda item be scheduled to consider the Hermosa Beach Museum’s request for additional space, adjacent to its current location, on the lower level of the Community Center’s south wing to accommodate expansion of museum operations and programming.

Background:

In 1987, residents established the Hermosa Beach Historical Society with the goal of educating the community about the history of Hermosa Beach through the preservation and display of historical objects and photographs. Many of these artifacts had previously been stored in residents’ garages and closets before being exhibited in the Society’s first museum location, a single-room space, Room 7 in the Hermosa Beach Community Center.

Seeking additional space to expand its exhibits and programming, the museum later relocated to a space on the lower level of the Community Center’s south wing, in an area that had formerly served as a locker room when the building operated as Pier Avenue School. In 2002, the museum expanded further into the space previously used as the

City of Hermosa Beach | Page 2 of 3
school’s woodshop. A comprehensive renovation followed in 2007, funded through private fundraising, to modernize and enhance the facility for museum operations and public engagement.

As part of the museum’s 25-year strategic plan, the museum is requesting additional space (Attachment 1) on the lower level of the Hermosa Beach Community Center’s south wing, adjacent to its current location, to expand its operations and programming, including an oral history recording studio, volunteer research area, and lifeguard display.

At City Council’s August 26, 2025 meeting, Councilmember Jackson, supported by Mayor Saemann and Councilmember Keegan, requested that a future agenda item be scheduled to consider the museum’s request.

Past Council Action
Meeting Date Description
August 26, 2025
Councilmember Jackson, supported by Mayor Saemann and
Councilmember Keegan, requested that a future agenda item be scheduled to consider the Hermosa Beach Museum’s
request for additional space adjacent to its current location on the lower level of the Community Center’s south wing to accommodate expansion of museum operations and
programming.

Discussion:

The space requested by the museum previously served as storage for City records. All records have since been removed, and the space is currently vacant.

To make the space operational and consistent with the museum’s existing space, the museum proposes to fundraise for renovations through a phased approach. The first phase would address health and safety requirements, followed by improvements to HVAC systems, installation of compliant flooring and wall finishes, and other essential infrastructure upgrades necessary for public use and exhibit display.

Staff recommends that the City Council approve a commitment of the requested, currently vacant space to the museum through an amendment to the existing lease agreement (Attachment 2). The proposed amendment (Attachment 3) would:
 extend the current lease to a 10-year term, beginning February 1, 2026, following the expiration of the current lease on January 31, 2026;  authorize the museum to assume use of the space contingent upon the museum securing full funding for all necessary renovations, obtaining required permits, and completion of necessary renovations; and
 establish a three-year check-in at the conclusion of the third lease year (January 31, 2029) to assess the fundraising and project progress. If, by that date, the

City of Hermosa Beach | Page 3 of 3
museum has not secured the necessary funding and permits required to proceed with the project, the City may, at its discretion, review its commitment to the unused space on a year-to-year basis. The City reserves the right to terminate its commitment if the museum fails to timely perform the required tasks or demonstrate satisfactory progress toward project completion.

Environmental Analysis:

The proposed action involves the amendment of an existing lease agreement with the museum to allow use of additional, currently vacant space within the lower level of the Community Center’s south wing. The proposed use and associated improvements would occur entirely within an existing building and would not involve any expansion of the facility’s footprint or intensity of use beyond existing conditions, and would not have the potential to create a significant effect on the environment.

Fiscal Impact:

The museum would be responsible for all fundraising associated with obtaining required permits and completing necessary renovations; therefore, there are no projected fiscal impacts to the City.

Attachments:

1. Hermosa Beach Museum Request for Additional Space

2. Hermosa Beach Museum Lease Agreement

3. Proposed Amendment to the Hermosa Beach Museum Lease Agreement Respectfully Submitted by: Lisa Nichols, Community Resources Director Concur: Joe SanClemente, Public Works Director
Concur: Alison Becker, Community Services Director
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

Hermosa Beach Museum Expansion Project
Project Summary [Draft 10/1/25]
Project Overview
The Hermosa Beach Museum is seeking to expand into a City-owned records room, converting it into a multi-purpose space that directly supports our mission of preserving and sharing Hermosa’s history. This innovative project will create:
• Open Collections Storage: Secure, climate-stable collections storage that doubles as a visible, accessible experience for the public.
• Staff Workspace: Dedicated office space for our growing staff team. • Oral History Recording Studio: A quiet, professional space for capturing community voices and stories. • Volunteer Research Area: A resource center for volunteers, researchers, and students. • Lifeguard Display: A dedicated exhibition celebrating Hermosa’s iconic lifeguard history.

This expansion is community-driven and already supported by committed funding from local donors who believe in the museum’s growth and future impact.

Strategic Alignment
This project directly advances the Museum’s 25-Year Strategic Plan, addressing all seven board-prioritized goals across core policy areas:

1. Positioning – Enhance the Museum’s visibility and reputation as a vital cultural resource.

2. Finances – Build long-term financial sustainability through expanded donor engagement and community support.

3. Facilities – Expand and optimize physical space to meet current and future needs.

4. Governance & Management – Strengthen board and staff collaboration to guide responsible growth.

5. Collections Management – Provide proper storage and public access to artifacts, ensuring preservation and transparency.

6. Programming & Events – Offer new experiences, including behind-the-scenes collections access and oral history engagement.

7. Staffing – Create space for additional staff to support expanded programming, collections care, and community outreach.

Why This Matters
By converting this space, the Museum will:
• Safeguard Hermosa’s history for future generations.
• Assist the City with historical record keeping and access. • Provide innovative public access to collections and support research, education, and storytelling. • Expand capacity for staff, volunteers, and programs.
• Celebrate the unique identity of Hermosa Beach through exhibitions like the lifeguard display. • Advance the next steps toward museum accreditation by meeting national standards for collections care, staff support, and community access.

Facilities & Renovation Note
The museum is committed to making this expansion both safe and sustainable. As part of the project, we will subsidize the cost of asbestos removal, ensuring that the space meets health and safety standards while minimizing the financial burden on the City. This investment reflects our dedication to preserving community resources responsibly.

1 LEASE AGREEMENT FOR USE OF A PORTION OF THE LOWER LEVEL OF THE HERMOSA BEACH COMMUNITY CENTER’S SOUTH WING BETWEEN THE CITY OF HERMOSA BEACH AND THE

HERMOSA BEACH MUSEUM
This Lease Agreement (hereinafter called “Agreement”) for use of a portion of the lower level of the Hermosa Beach Community Center’s South Wing described as office space, storage space and museum space (hereinafter called “Site”) is made the 1st day of February 2025, by and between the City of Hermosa Beach, a municipal corporation (hereinafter called “CITY”) and Hermosa Beach Museum, a California nonprofit public benefit corporation (hereinafter called “HBM”).

RECITALS
A. CITY is the owner of a recreational/civic service facility generally referred to as the Hermosa Beach Community Center.

B. The Community Center is subject to certain agreements and deed restrictions entered into on the 28th day of February 1978, between the City and the Hermosa Beach City School District and is further subject to certain provisions imposed by the Department of Housing and Urban Development as set forth in a document entitled Agreement for Sale and Purchase of Real Property and dated the 28th day of February 1978. These documents are on file in the office of the City Clerk of the City and are public documents and by reference are incorporated into this leasing agreement and are referred to herein as the HUD and SCHOOL DISTRICT AGREEMENTS.

C. HBM has requested and CITY is willing to make the site, totaling 3,942 square feet, depicted in Exhibit A, available to HBM pursuant to the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the foregoing and contained herein, the parties agree as follows:

I. TERM and PAYMENT.
a. The Term of this Agreement shall be for a period of one year commencing on the 1st day of February 2025 and ending on the 31st day of January 2026. b. HBM agrees to pay CITY applicable fees for its use of the Site, described as:
office space, storage space and museum space. Fees are $1 per year, payable annually on the first day of February.
c. Either the CITY or HBM may terminate this Agreement at any time upon giving thirty (30) days written notice to the other party as outlined in Section XIV(b).

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2 II. HBM RESPONSIBILITIES.
a. HBM agrees to use the premises only for the following purpose or purposes:
storing, cataloging, and/or displaying historical artifacts and related museum events and for no other purpose without the express written consent of the City.

HBM also agrees the premises shall not be used in violation of the Department of Housing and Urban Development (HUD) or School District Agreements as those agreements are interpreted by the City.
b. HBM shall, when necessary, obtain appropriate permits for the use of the facilities, including but not limited to Amplified Sound Permits and ABC Licenses.

Amplified sound (Public Address system for announcements, etc.) is limited to the hours of 10:00 AM to 9:00 PM for up to a total of four hours in any day. Events must comply with the City Noise Ordinance HBMC 8.24. Requests for alcohol at the Community Center will be considered. If the sale or distribution of alcohol is approved by the City, HBM must secure the appropriate license from the State of California Department of Alcohol Beverage Control (ABC). A copy of the license must be provided to the Community Resources Department prior to the event. City departments may place restrictions on the way in which alcohol is managed at HBM on a case-by-case basis, including the requirement of security officers and/or assigning City staff to monitor the cost of such services shall be borne by HBM.

III. CITY RESPONSIBILITIES.
a. CITY shall provide HBM a designated liaison from the Community Resources Department to serve as the assigned contact. All decisions of a CITY designee shall be final with respect to any issues that involve compliance with this Agreement as well as any issues that directly and/or adversely impact the community. Said CITY designee shall consult with the designated representative of HBM and it shall be the goal of both parties to reach mutual agreement on matters related to this agreement.

IV. CARE and MAINTENANCE OF PREMISES.
a. HBM understands that the site is being rented in as-is condition. HBM shall be responsible for repairs caused by HBM’s use and wear and tear. b. HBM agrees to keep and maintain the premises in good condition and repair and to return to CITY the premises upon termination of this lease in the same condition as when HBM took possession of the premises excepting any repairs or alterations which were approved by CITY, reasonable wear and tear excepted, and does promise to pay CITY upon demand the reasonable sums to repair the premises in the event of a violation of this provision.

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3 c. HBM may request maintenance from the CITY, to be approved or denied based on scope and necessity. Requests shall be made through the CITY website or Go Hermosa app. City designated liaison should also be informed once the requests are submitted.
d. If emergency maintenance is deemed necessary, it is the responsibility of HBM to submit a service request to the designated liaison from the Community Resources Department. If the emergency is after hours, the request can be submitted to the after-hours Community Resources staff. e. HBM will immediately report all vandalism to the CITY designated liaison upon discovery.
f. There are exposed sewer and water lines in the ceiling. These lines carry liquids that could damage material stored in the room if the lines are disturbed or ruptured. In addition, a pipe that may be wrapped with an asbestos material crosses the ceiling area and is not to be disturbed in any manner. HBM shall not, in any way, disturb, work or alter any of the piping that crosses the ceiling. g. HBM shall be responsible for janitorial services and arrange for daily refuse removal. Refuse must be placed in the CITY’s general waste bins located near the south entrance to the Community Center’s Gymnasium. h. No signs or awning shall be erected or maintained upon or attached to the outside of the premises/building or placed in any windows. i. HBM shall not mark, drill or deface any walls, ceilings, floors, wood or iron work without CITY's written consent.
j. HBM is prohibited from making any alterations or performing any construction whatsoever on the premises without the expressed written approval of CITY. Any such approval shall include provisions to protect CITY from potential liens of labor and material persons.
k. HBM agrees to allow CITY access to the MUSEUM to inspect and maintain the condition of the building as the CITY deems necessary. CITY agrees to make reasonable efforts to contact the HBM designated emergency contact prior to access to premises during off hours. HBM agrees to provide door and alarm code access and instructions.
l. HBM shall provide emergency contact information for a party responsible for HBM should the CITY require immediate correspondence. Contact may occur at any time.
m. CITY has no duty or obligation to reconstruct the premises in the event of destruction or partial destruction of the premises. CITY at its option may Docusign Envelope ID: 16A9E042-D70B-4B57-A7D8-4ED9678B0AB3

4 reconstruct or repair the premises, where upon this lease shall remain in full force and effect. In the event CITY at its sole discretion determines not to reconstruct or repair the premises then either party at its option may cause this lease to be terminated and neither party shall have any liability to each other.

V. USE OF ADDITIONAL SPACE (INDOOR AND OUTDOOR)
a. HBM may request from the CITY the use of additional spaces, both indoor and outdoor at the Hermosa Beach Community Center for fundraising and museum related events. Such requests must be received by the CITY at least 90 days in advance of the requested event date.
b. Requests for use of additional space(s) shall be reviewed by the CITY and considered in accordance with the other reserved uses of the Community Center. Requests may be denied should they impact the scheduled use of the Community Center.
c. If a request is approved, HBM shall pay CITY direct and indirect costs associated with the use of the additional space(s), such as CITY staff time to oversee the use of the space(s), and permit fees.

VI. RESTROOM ACCESS
a. HBM may have access to the Community Center’s private exterior western single stall restroom on the first floor of the North Wing for use by staff and docents only. The CITY will provide HBM with one key to the restroom. HBM staff and docents also have access to the public interior restrooms on the first main floor.
b. HBM may request the exterior doors leading to the first floor of the Community Center’s North Wing be open during fundraising and museum related events to allow event attendees easier access to the public interior restrooms. Such requests must be received by the CITY at least 14 days in advance of the event date.

VII. ASSIGNMENT and SUBLETTING.
a. HBM may not sublease all or any portion of the premises without the written consent of CITY, which consent may be granted or denied at the exclusive and total discretion of the CITY.

VIII. TAXES and CHARGES.
a. HBM agrees to pay when due any and all taxes, assessments or charges levied by any governmental agency on or to the lease-hold premises.

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5 IX. DEFAULT.
a. Should HBM fail to pay any monies due pursuant to this lease within three days after written notice from CITY or to perform any other obligation required pursuant to the terms of this lease within thirty days after notice from CITY, CITY may immediately cause this lease to be terminated and thereafter take any action and pursue all remedies available under the laws then existent in the State of California.

X. RULES, REGULATIONS and ORDINANCES.
a. HBM agrees to comply strictly with all applicable laws and any uniform Community Center rules and regulations adopted by the City Council.

XI. INSURANCE.
a. HBM shall obtain and maintain at all times during the term of this agreement Comprehensive General and Automobile Liability insurance protecting HBM in amounts not less than $2,000,000 for personal injury to any one person, $2,000,000 for injuries arising out of any one occurrence, and $2,000,000 for property damage or a combined single limit of $2,000,000. Such insurance shall name City of Hermosa Beach and their officers, employees, elected officials and members of Boards or Commissions as additional insured parties. Coverage shall be in accordance with the sample certificates and endorsements attached hereto and must include the coverage and provisions indicated. b. HBM shall obtain and maintain at all times during the term of this agreement Worker's Compensation and Employers Liability insurance and furnish CITY (or Agency) with a certificate showing proof of such coverage. Such insurance shall not be canceled or materially changed without a thirty (30) day prior written notice to: City Manager, City of Hermosa Beach.

XII. INDEMNITY and ASSUMPTION OF RISK.
a. HBM shall hold harmless, defend and indemnify the CITY, its officers, employees and volunteers from and against any and all liability, loss, damage expense, and costs (including without limitation costs and fees of litigation), of every nature arising out of or in connection with HBM hereunder or its failure to comply with any of its obligations contained in this Agreement except such loss or damage which was caused by the sole negligence or willful misconduct of the CITY. The CITY shall indemnify HBM from and against all liability, loss, damage, expense, and costs (including without limitation costs and fees of litigation) of Docusign Envelope ID: 16A9E042-D70B-4B57-A7D8-4ED9678B0AB3

6 every nature arising out of or in connection with the sole negligence or willful misconduct of the CITY.
b. By signing this agreement, HBM acknowledges the contagious nature of communicable or infectious diseases and voluntarily assumes the risk that participants and their families, administrators, officials, and contractors (“program participants”) may be exposed to or infected by communicable and infectious diseases by using the Site, and that such exposure or infection may result in personal injury, illness, permanent disability, and death. HBM understands that the risk of becoming exposed to or infected by communicable and infectious diseases at the Site may result from the actions, omissions, or negligence of program participants and others, including, but not limited to, City of Hermosa Beach employees, officials and agents.
c. HBM assumes all risks of damages and injury to program participants and others arising out of or attributable to its use of the Site during the COVID-19 pandemic.

HBM hereby releases and discharges the City of Hermosa Beach and its officers, employees and agents, from any and all claims for losses, injuries, damages or liabilities, including personal injury and injury to personal property arising out of or attributable to its use of the Site during the COVID-19 pandemic, and HBM expressly releases the City of Hermosa Beach and its officers, employees and agents from and against any and all claims or liability arising from their negligence. HBM voluntarily agrees to assume all of the foregoing risks and accepts sole responsibility for any injury to program participants including, but not limited to, personal injury, disability, and death, illness, damage, loss, claim, liability, or expense, of any kind, that may be experienced or incurred in connection with use of the facilities described in Exhibit A. HBM hereby releases, covenants not to sue, discharges, and holds harmless the City of Hermosa Beach, its employees, officers, and agents, of and from all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. HBM understands and agrees that this release includes any claims based on the actions, omissions, or negligence of the City of Hermosa Beach, its employees, officers and agents, whether a COVID-19 infection occurs before, during, or after use of the Site.

XIII. INDEPENDENT CONTRACTOR.
a. CITY and HBM shall each be and act as independent contractors and under no circumstances shall this agreement be construed as one of agency or partnership between CITY and HBM. Each party acknowledges and agrees that it neither has nor will give the appearance or impression of having any legal authority to bind or commit the other party in any way other than as authorized by this Agreement. Nothing in this Agreement shall be construed to create a joint venture between the parties hereto or to obligate either party for debts or obligations incurred by the other party in the performance of this Agreement.

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7 XIV. COMPLIANCE WITH THE LAW.
a. Should it be determined that this Agreement or any provision hereof violates any federal, state, or local law or regulation, then the parties shall promptly modify this Agreement to the extent necessary to bring about compliance with such law and/or regulation; provided, however, that if such modification would cause this Agreement to fail in its essential purpose or purposes, it shall be deemed cancelled by mutual agreement of the parties and neither party shall have any further obligations or liabilities with respect to this Agreement.

XV. RESERVATION OF RIGHTS BY CITY.
a. CITY reserves the right in its sole discretion at any time or times to close and suspend the use of the Site subject to this Agreement for any duration in order to protect public health and safety. Any such closure will not constitute a breach or a default of this Agreement. CITY shall have no liability whatever to HBM for the effect of such suspension and closure of the Site, nor shall CITY have any responsibility to provide HBM with substitute location(s). HBM’s rights under this Agreement are subject and subordinate to CITY’s police and emergency powers in addition to CITY’s rights to manage its municipal facilities and its contractual rights as described in this Agreement.
b. Notwithstanding any other provision of this lease both parties reserve the right to terminate the Agreement at any time and without cause upon giving thirty (30) days written notice to the other party
c. Subject to prior provisions, this lease is binding upon the heirs, assigns and successors of interest of the parties.

XVI. ENTIRE AGREEMENT.
a. This Agreement constitutes the entire understanding between the parties with respect to the subject matter hereof and supersedes all prior understandings or agreements in regard hereto. This Agreement cannot be altered or modified except by an agreement in writing signed by both parties.

XVII. ATTORNEYS FEES.
a. The parties agree that in the event any action is instituted concerning any of the provisions of this lease agreement, the prevailing party may in the discretion of the court be granted as an additional item of damages its attorneys fees.

XVIII. NOTICE.

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8 a. Any notice required to be made or given pursuant to the provisions of this lease may be either personally served upon the party or deposited in the United States mail, postage prepaid.

CITY OF HERMOSA BEACH

CITY HALL
1315 VALLEY DRIVE
HERMOSA BEACH, CA. 90254
Attn: Community Resources Manager

THE HERMOSA BEACH MUSEUM
710 PIER AVENUE
HERMOSA BEACH, CA. 90254
Attn: Museum President
Any notices so given pursuant to the provisions of this paragraph will be deemed served twenty-four hours after the deposit thereof in the United States mail.

CITY OF HERMOSA BEACH
________________________________ ___________________________________ Mayor, Dean Francois City Manager, Suja Lowenthal
________________________________ ___________________________________

ATTEST APPROVED AS TO FORM
City Clerk, Myra Maravilla City Attorney, Patrick Donegan

THE HERMOSA BEACH MUSEUM
_________________________________
Greg McNally
Docusign Envelope ID: 16A9E042-D70B-4B57-A7D8-4ED9678B0AB3

9 Exhibit A: Site
Community Center’s South Wing Lower Level including office space, storage space and museum space.

W
S N
E
Docusign Envelope ID: 16A9E042-D70B-4B57-A7D8-4ED9678B0AB3

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)
01/09/2025

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER

ALERA GROUP INC
53600249
9555 HILLWOOD DRIVE SUITE 140
LAS VEGAS NV 89134
CONTACT NAME:

PHONE
(A/C, No, Ext):
(702) 304-7800 FAX
(A/C, No):

E-MAIL ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC#
INSURER A : Hartford Underwriters Insurance Company 30104

INSURED

HERMOSA BEACH HISTORICAL SOCIETY
710 PIER AVE
HERMOSA BEACH CA 90254-3940
INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR
LTR

TYPE OF INSURANCE ADDL
INSR
SUBR
WVD

POLICY NUMBER POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/Y YYY)
LIMITS
A

COMMERCIAL GENERAL LIABILITY
53 SBA BC7UTD 07/30/2024 07/30/2025
EACH OCCURRENCE $2,000,000

CLAIMS-MADE X OCCUR DAMAGE TO RENTED
PREMISES (Ea occurrence)
$1,000,000
X General Liability MED EXP (Any one person) $10,000
PERSONAL & ADV INJURY $2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 X POLICY PROJECT
LOC PRODUCTS - COMP/OP AGG $4,000,000
OTHER:

A

AUTOMOBILE LIABILITY
53 SBA BC7UTD 07/30/2024 07/30/2025

COMBINED SINGLE LIMIT
(Ea accident)
$2,000,000
ANY AUTO BODILY INJURY (Per person)

ALL OWNED
AUTOS

SCHEDULED
AUTOS BODILY INJURY (Per accident)
X
HIRED

AUTOS X

NON-OWNED
AUTOS

PROPERTY DAMAGE
(Per accident)

UMBRELLA LIAB

EXCESS LIAB
OCCUR
CLAIMSMADE

EACH OCCURRENCE

AGGREGATE
DED RETENTION $

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
ANY

PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
N/ A
PER

STATUTE
OTHER
Y/N E.L. EACH ACCIDENT
E.L. DISEASE -EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations.

CERTIFICATE HOLDER CANCELLATION
City of Hermosa Beach
C/O Kambria Vint - Recreation Cord.
1315 VALLEY DR
HERMOSA BEACH CA 90254-3846

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED

BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Docusign Envelope ID: 16A9E042-D70B-4B57-A7D8-4ED9678B0AB3

FIRST AMENDMENT
TO

LEASE AGREEMENT

BETWEEN

THE CITY OF HERMOSA BEACH
AND

HERMOSA BEACH MUSEUM
This First Amendment to the Lease Agreement (“First Amendment”) is made and entered into as of this 17th day of November, 2025 (“Effective Date”), by and between the City of Hermosa Beach (a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1315 Valley Drive, Hermosa Beach, California 90254) (“City”) and the Hermosa Beach Museum (a California nonprofit public benefit corporation with its principal place of business at 710 Pier Avenue, Hermosa Beach, California 90254) (“HBM”). City and HBM are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties”.

RECITALS
A. The Parties entered an agreement dated February 8, 2024, for use of a portion of the lower level of the Hermosa Beach Community Center’s South Wing (“Space Lease”); and B. The Parties entered a second agreement dated February 1, 2025 (“Agreement”), for the Space Lease; and
C. HBM requested to expand its existing use of the lower level of the Hermosa Beach Community Center’s South Wing to include Location B as depicted in Exhibit A-1 (attached hereto and incorporated herein by reference) for future use by HBM, subject to renovations funded by HBM; and
D. The Parties desire to amend the Agreement to extend its term for an additional ten (10) years and conditionally commit Location B to HBM for future use following the completion of requested health, safety, and infrastructure upgrades as further described in Exhibit B-1 (attached hereto and incorporated herein by reference).

NOW, THEREFORE, the Parties mutually agree as follows:

AGREEMENT

1. Incorporation of Recitals. The recitals listed above are true and correct, and are hereby incorporated herein by this reference.

2. Amendment. The Agreement is hereby amended as follows:
a. Term and Payment. Section I.a is revised in its entirety to read as follows:
“The Term of this Agreement shall be for a period of 10 years commencing on the 1st day of February 2025 and ending on the 31st day of January 2036.” b. Conditional Commitment of Additional Space (Location B). Exhibit A-1 (Depiction of Location B) and Exhibit B-1 (Conditional Commitment of Additional Space (Location B)) are added as exhibits.

c. Indemnity and Assumption of Risk. Section XII.c is revised by replacing the words “Exhibit A” with the words “Exhibit A, Exhibit A-1, and Exhibit B-1”.

3. Continuing Effect of Agreement. Except as amended by this First Amendment, all provisions of the Agreement shall remain in full force and effect; and shall govern the actions of the Parties under this First Amendment. Whenever the term “Agreement” appears in the original Agreement from and after the date of this First Amendment, it shall mean the Agreement as amended by this First Amendment.

4. Electronic Transmission. A manually signed copy of this First Amendment which is transmitted by facsimile, electronic mail, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this First Amendment for all purposes. This First Amendment may be signed using an electronic signature.

5. Counterparts. This First Amendment may be signed in counterparts, each of which shall constitute an original.

IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment on the Effective Date.

CITY OF HERMOSA BEACH
APPROVED BY:

Steve Napolitano
Interim City Manager
Attested By:

Myra Maravilla
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
Interim City Attorney

HERMOSA BEACH MUSEUM
Greg McNally
President

First Amendment to Agreement – HBM Page 3
EXHIBIT A-1
Diagram Including Location B

First Amendment to Agreement – HBM Page 4
EXHIBIT B-1
Conditional Commitment of Additional Space (Location B)

1. The City agrees to expand HBM’s existing use of the Hermosa Beach Community Center to include Location B, as depicted in Exhibit A-1, contingent upon the successful completion of the following steps and subject to City review and approval at each stage (“Pre-Occupancy Milestones”):
a. Conduct and complete a Hazard Abatement Report to assess asbestos, mold, lead, and other safety risks, a copy of which shall be provided to the City.
b. Develop a Conceptual Floor Plan and Proposed Use of the Space.
i. Submit a preliminary cost estimate and timeline, with a clear understanding that HBM shall be solely responsible for all renovation costs, including any overages, for City review and approval.
c. Upon City approval of the conceptual plan, prepare
architectural plans by licensed professionals.
d. Upon City approval of architectural plans, secure all necessary Building and Safety Permits.
e. Complete all construction and renovations, subject to City approval.
i. All improvements made to the premises shall become the property of the City upon completion.
ii. Construction and renovations include any and all hazard abatement and building improvements identified by the
Hazard Abatement Report, and as may be further
required by the City’s Building Official to address
significant health and safety concerns.
f. Upon completion of all construction and renovations to the satisfaction of the City, obtain a Certificate of Occupancy.

2. Fundraising and Construction Timeline Review for Location B The Parties acknowledge that the timing of renovations will be contingent upon successful fundraising by HBM. To ensure timely performance under the AGREEMENT:
a. A formal progress review of the Pre-Occupancy Milestones, as defined in Section 2 of this First Amendment, shall occur at the completion of year three of the AGREEMENT (January 31, 2029). a. At that time, if HBM has not successfully completed all of the Pre-Occupancy Milestones subject to City approval,

First Amendment to Agreement – HBM Page 5
the City may, at its sole discretion, 1.) require annual reviews of fundraising and project status to ensure timely performance under the AGREEMENT, or 2.) terminate the
expansion of use of Location B under this First Amendment for HBM’s failure to timely perform. Any delay by the City in exercising either of these rights under the AGREEMENT,
whether intentional or unintentional, shall not be deemed a waiver of these rights.

CONSIDERATION OF

HERMOSA BEACH

MUSEUM EXPANSION

BACKGROUND
• August 26, 2025: Future Agenda Item
requested to consider the Hermosa
Beach Museum’s request for
additional space
• The additional space requested is
currently vacant

• The Museum would fundraise to make
the space operational and consistent
with the museum’s existing space in
phases:
o Address health and safety requirements
o Improvements to HVAC systems
o Flooring and wall finishes
o Other infrastructure upgrades

DISCUSSION

RECOMMENDATION
• Approve the Museum’s request
through an amendment to the current
agreement that would include:
• Extending the current lease to a 10-year
term
• Authorizing the Museum use of the
additional space upon completion of
fundraising
• Establishing a 3-year check-in to assess
fundraising/project process

City of Hermosa Beach | Page 1 of 3
Meeting Date: November 17, 2025
Staff Report No. 25-AS-093
Honorable Mayor and Members of the Hermosa Beach City Council

ADOPT A RESOLUTION TO ADOPT A SIDE LETTER TO MEMORANDUM OF

UNDERSTANDING (MOU) BETWEEN THE CITY OF HERMOSA BEACH AND THE GENERAL AND SUPERVISORY EMPLOYEES’ BARGAINING UNIT TEAMSTERS LOCAL 986
(Human Resources Manager Tiffany Nguyen)
Recommended Action:

Staff recommends City Council adopt a Resolution to adopt a Side Letter to the MOU between the City of Hermosa Beach and the General and Supervisory Employees’ Bargaining Unit, Teamters Local 986, for the period of July 1, 2025 through June 30, 2028 (Attachment 1).

Executive Summary:

In the recently approved MOU for the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 986, a bilingual premium in the amount of $100 per month for eligible employees was approved. Previously, the bilingual premium was in the amount of 5% of the employee’s base monthly salary, with a limit of five (5) employees who can receive the premium City-Wide. This change was made to increase access and utilization of employees’ bilingual skills City-wide, where necessary.

Staff received and evaluated a request from two (2) employees who were previously receiving the bilingual premium pay at the rate of 5% of their base monthly salary to have their premium rates be “grandfathered”. Instead of “grandfathering” the 5% premium rate, staff recommends that the current dollar amounts of the premium pay that the employees were receiving prior to July 1, 2025 be preserved. This solution would preserve the premium amounts that the employees were receiving, while also preventing increased costs to the City in the future.

Background:

The Meyers-Milias Brown Act (MMBA) requires that local public agencies negotiate with their respective bargaining units regarding wages, hours, and working conditions. The current Memoranda of Understanding for the General and Supervisory Employees’ Bargaining Unit, Local 986 is for the period of July 1, 2025, through June 30, 2028.

The MMBA allows agencies and the recognized employee associations to adopt changes to the MOUs to address emerging issues without impacting the current MOU provisions,

City of Hermosa Beach | Page 2 of 3
in the form of a side letter, assuming the changes were mutually agreed upon and the MOU does not contain a zipper clause1.

The City’s aim through labor negotiations is to maintain competitive wages, hours, and working conditions in a high-cost geographic labor market to retain and attract a highquality workforce to serve the community across a range of services. Periodically, during the term of an MOU, the City needs to make modifications to MOU provisions to meet the changes and dynamic needs of Hermosa Beach.

Past Council Actions
Meeting Date Description
City Council:

August 26, 2025
City Council approved the Memorandum of Understanding
(MOU) between the City of Hermosa Beach and General and Supervisory Employees’ Bargaining Unit (Teamsters Local 986) for the 2026–2028 fiscal years.

Discussion:

The City’s goal through labor negotiations is to maintain competitive wages, hours, and working conditions in a high-cost geographic labor market to retain and attract a highquality workforce to serve the community across a range of services.

In this case, the proposed amendment to the Teamsers MOU would minimize the financial impact to the employees who have been providing their excellent bilingual services to the City, while also preventing increased costs for the city. This resolution also helps us maintain positive employee and labor relations, while retaining a high-performing workforce.

Fiscal Impact:

If adopted, the proposed premium is estimated to be a $6,700 increase over the currently approved premium this fiscal year. The total premium increase for the FY 2026 to FY 2028 MOU cycle is estimated to be approximately $21,000.

Staff will budget the applicable change in each subseqeuent fiscal year’s proposed budgets.

Attachment:

Draft Resolution and Side Letter
Respectfully Submitted by: Tiffany Nguyen, Human Resources Manager Concur: Brandon Walker, Administrative Services Director

1 The Public Employment Relations Board defines a zipper clause as a clause in a collective bargaining agreement that permits both parties to refuse to bargain over changes to matters covered by the clause.

City of Hermosa Beach | Page 3 of 3
Noted for Fiscal Impact: Henry Chao, Finance Manager
Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

CITY OF HERMOSA BEACH
RESOLUTION NO. 25-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA, ADOPTING A SIDE LETTER TO THE

MEMORANDUM OF UNDERSTANDING WITH THE GENERAL AND
SUPERVISORY EMPLOYEES’ BARGAINING UNITY, TEAMSTERS LOCAL 986

RECITALS
WHEREAS, the City of Hermosa Beach (“City”) and the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 986 (“Union”) entered into a memorandum of understanding for the period July 1, 2025, through and including June 30, 2028 (“MOU”); and
WHEREAS, the City and Union have elected to meet and confer on matters concerning wages, hours, and working conditions; and
WHEREAS, the Union and the City’s Chief Labor Negotiator (“Negotiator”) have jointly negotiated changes to the MOU; and
WHEREAS, the City and Union desire to enter into a side letter to amend the MOU as set forth in Exhibit A (attached hereto and incorporated herein by reference.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference.

SECTION 2. Approval. The City Council hereby approves Exhibit A amending the MOU.

SECTION 3. Certification. The City Clerk shall certify to the passage and adoption of this Resolution; cause the same to be entered among the original resolutions of the City; and make a minute of the passage and adoption thereof in the records of the proceedings of the City Council in the minutes of the meeting at which time same is passed and adopted.

SECTION 4. Effective Date. This Resolution is effective immediately upon adoption.

PASSED, APPROVED and ADOPTED on this 17th day of November 2025.

Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Jason Baltimore
City Clerk Interim City Attorney

EXHIBIT A

SIDE LETTER AGREEMENT

BETWEEN

THE CITY OF HERMOSA BEACH
AND
GENERAL AND SUPERVISORY EMPLOYEES’
BARGAINING UNIT TEAMSTERS - LOCAL 986

RECITALS
WHEREAS, the City of Hermosa Beach (“City”) and the General and Supervisory Employees’ Bargaining Unit, Teamsters Local 986 (“Union”) (collectively, “Parties”) entered into a Memorandum of Understanding dated July 1, 2025, through June 30, 2028 (“MOU”); and
WHEREAS, the City received a request to amend the terms in Article 41 (Premium Pays) of the MOU after its adoption, which necessitated changes to the MOU language; and
WHEREAS, the Parties met and conferred on the proposed changes and both Parties agreed to the changes.

NOW, THEREFORE, having met and conferred in good faith, the City and Union agree to the following changes:

AGREEMENT

1. Incorporation of Recitals. The recitals listed above are true and correct, and are hereby incorporated herein by this reference.

2. Amendment. Article 41 (Premium Pays) of the MOU is amended by adding a new subsection a to read as follows: “Employees who were receiving bilingual premium pay prior to July 1, 2025, will continue to receive bilingual premium pay at the following rates:
(i) Building Inspector - $439.10 per month, and (ii) Maintenance Worker II - $324.32 per month”.

3. Continuing Effect of Agreement. Except as amended by this Side Letter, all provisions of the MOU shall remain in full force and effect; and shall govern the actions of the Parties under this Side Letter. Whenever the term “MOU” appears in the original

MOU from and after the date of this Side Letter, it shall mean the MOU as amended by this Side Letter.

4. Electronic Transmission. A manually signed copy of this Side Letter which is transmitted by facsimile, electronic mail, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Side Letter for all purposes. This Side Letter may be signed using an electronic signature.

5. Counterparts. This Side Letter may be signed in counterparts, each of which shall constitute an original.

IN WITNESS WHEREOF, the Parties hereto cause this Side Letter to be effective the 1st day of July 2025.

GENERAL & SUPERVISORY EMPLOYEES’

BARGAINING UNIT, TEAMSTERS LOCAL
986

CITY OF HERMOSA BEACH
________________________________ _________________________________ Michael Grijalva
Chief Negotiator
Cynthia Stafford
Chief Negotiator
________________________________ _________________________________ Tim Anhorn
Union Steward
Steve Napolitano
Interim City Manager
_________________________________ ___________________________________ Chris Aviles
Union Steward
Brandon Walker
Administrative Services Director
_________________________________ _________________________________ Bradley Cocking
Union Steward
Tiffany Nguyen
Human Resources Manager
_________________________________
Kalyn Kaemerle
Union Steward

_________________________________
Maria Marquez-Viramontes
Union Steward
_________________________________
Robert Ramos
Union Steward

SIDE LETTER TO GENERAL AND

SUPERVISORY EMPLOYEE

BARGAINING UNIT, TEAMSTERS
LOCAL 986 MOU

Through labor negotiations, the City strives to maintain competitive wages, hours, and working conditions in a high-cost geographic labor market ensuring the ability to retain and attract a high-quality workforce that delivers a wide range of services to the community.

INTRODUCTION
• The Meyers-Milias Brown Act (MMBA) requires that local public agencies negotiate with their respective bargaining units regarding wages, hours, and working conditions. The current Memorandum of Understanding for the General and Supervisory Employees’ Bargaining Unit, Local 986 is for the period of July 1, 2025, through June 30, 2028.
• The MMBA allows agencies and the recognized employee associations to adopt changes to the MOUs to address emerging issues without impacting the current MOU provisions, in the form of a side letter, assuming the changes were mutually agreed upon and the MOU does not contain a zipper clause. • The City’s goal through labor negotiations is to maintain competitive wages, hours, and working conditions in a high-cost geographic labor market to retain and attract a high-quality workforce to serve the community across a range of services. Periodically, during the term of an MOU, the City needs to make modifications to MOU provisions to meet the changes and dynamic needs of Hermosa Beach.

SUMMARY/BACKGROUND
• In the recently approved MOU for the Teamsters bargaining group, a bilingual premium in the amount of $100 per
month for eligible employees was approved.
• Previously, the bilingual premium was in the amount of 5% of the employee’s base monthly salary, with a limit of five (5) employees who can receive the premium City-Wide. This
change was made to increase access and utilization of
employees’ bilingual skills City-wide.
• Two employees who were previously receiving the bilingual pay at the rate of 5% of their base monthly salary to have their rates be “grandfathered.”

SUMMARY/BACKGROUND
• Staff proposes that the current dollar amounts of
the premium pay that the employees were
receiving prior to July 1, 2025 may be preserved,
as follows:
• Building Inspector: $439.10/month
• Maintenance Worker II: $324.32/month

DISCUSSION
• The City’s goal through labor negotiations is to maintain competitive wages, hours, and working conditions in a high-cost geographic labor market to retain and attract a high-quality workforce to serve the community across a range of services.
• In this case, the proposed amendment to the Teamsters MOU would minimize the financial impact to the employees who have been providing their excellent bilingual services to the City, while also preventing increased costs for the city. This resolution also helps us maintain positive employee and labor relations, while retaining a highperforming workforce.

FISCAL IMPACT
• The estimated cost for the proposed
amendment to the Teamsters MOU would be
a $6,700 increase over the currently approved
premium for the current fiscal year.
• The total premium increase for FY 2026 to FY
2028 cycle is estimated to be $21,000.

RECOMMENDATION
• Staff recommends City Council adopt a
Resolution to adopt a Side Letter to the MOU
between the City of Hermosa Beach and the
General and Supervisory Employees’
Bargaining Unit, Teamsters Local 986, for the
period of July 1, 2025, through June 30, 2028
(Attachment 1).

THANK YOU
Tiffany Nguyen
Human Resources Manager

City of Hermosa Beach | Page 1 of 3
Meeting Date: November 17, 2025
Staff Report No. 25-PW-085
Honorable Mayor and Members of the Hermosa Beach City Council PURCHASE OF EQUIPMENT FOR CIP 504 PLAYGROUND EQUIPMENT

REPLACEMENT PROJECT
CEQA: Determine that Capital Improvement Program (“CIP”) Project 504 – Playground Equipment Replacement Project is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15301 (Existing Facilities)
(Director of Public Works Joe San Clemente)
Recommended Action:

Staff recommends City Council authorize the purchase of playground equipment from Landscape Structures, Inc. through a cooperative purchase agreement with Sourcewell in an amount not to exceed $179,782.

Executive Summary:

Capital Improvement Program (CIP) Project 504 – Playground Equipment Replacement Project dedicated budget for the replacement of playground equipment at Valley Park, Seaview Park, and South Park. Staff is seeking authorization to purchase the replacement equipment from Landscape Structures, Inc. through a cooperative purchase agreement with Sourcewell. The City would then retain a licensed contractor to install the equipment.

Background:

As part of the Fiscal Year 2025-26 budget process, staff identified the need for replacement and improvements to playground equipment in City parks. City Council approved CIP 504 to address these needs and included the following improvements at 3 three parks (Attachment 1 and Attachment 2):

Valley Park:
 Full replacement of the existing ages 2 to 5 play structures with a new unit that includes integrated shade sails and installation of a new rubberized safety surface.  Repairs to two existing ages 5 to 12 play structures, including the addition of an integrated shade sail and rubberized surface.

City of Hermosa Beach | Page 2 of 3
Seaview Park:
 Full replacement of the existing ages 2 to 5 play structures with a new unit featuring integrated shade sails and rubberized safety surface.

South Park:
 Replacement of the rubberized mat at the center playfield area to improve safety and accessibility.

Discussion:

Staff has researched various options for replacement of the above-referenced playground equipment and determined that purchase of the equipment through a cooperative purchase agreement would be the most efficient method for advancing CIP 504. The purchase of equipment from Landscape Solutions will also include a design layout for installation, eliminating the need to bring on, and the added cost of, a designer to do this work; saving the city time for not needing to complete that extra step that would normally be required.

Staff recommends purchasing the new equipment from Landscape Solutions, Inc. through a cooperative purchase agreement with Sourcewell (Contract #010521-LSI). As a member agency of Sourcewell, the City of Hermosa Beach may utilize Sourcewell competitively, and nationally, advertised cooperative purchasing agreements to ensure competitive pricing and expedite the procurement process. Sourcewell administers a process similar to the City’s formal procedure for procurement and services including public advertisement of Requests for Proposals (RFP)and Requests for Qualifications (RFQ), collecting and scoring proposals, and awarding contracts to qualified vendors.

Sourcewell is able to consolidate the purchasing power of many agencies, which take advantage of their services, to negotiate more favorable prices and deeper discounts from vendors. The discounted pricing through the Sourcewell agreement is reflected in the cost proposals and shows an 8 percent price reduction versus normal market pricing. Utilizing these services saves the City time by ensuring competitive, and discounted, pricing and eliminating the need to prepare a separate solicitation process, which can take several months to complete.

Per Hermosa Beach Municipal Code Section 3.12.140(E), purchases made through cooperative purchasing agreements maintained by state, county, or other public agencies, are exempt from the City’s formal bidding procedures..

If approved by City Council, staff will order the equipment and then prepare a bid package to retain a qualified contractor for the installation. It is anticipated that the equipment will take up to 2 months to be delivered, pending availability, and following issuance of a purchase order by the City. Staff will work concurrently during this period to prepare a solicitation to competitively advertise the installation with a qualified contractor; that procurement and contract award process is anticipated to take approximately 3 months.

City of Hermosa Beach | Page 3 of 3
Environmental Analysis:

The installation of new playground equipment and associated minor alterations are consistent with CEQA Section 15301 Class 1, which provides for repair, maintenance, or minor alteration of existing public facilities.

Fiscal Impact:

CIP Project 504, Playground Equipment Replacement is included in the FY 2025-26 Budget for $450,000.

Staff recommends authorizing the $179,782 cooperative purchase of playground equipment Staff anticipates that the remaining available budget would be sufficient for the installation of the equipment and associated improvements.

Agreement Request
Cooperative Purchase
Agreement
FY 2025-26 Budget Dept.

Account # Authorized Amount
Landscape Structures, Inc. 125-8504-4201
301-8504-4201 $179,782
Attachments:

1. Valley Park Equipment Cost Proposal

2. Seaview Park Equipment Cost Proposal

3. Existing Photographs

4. Proposed Layout
Respectfully Submitted by: Michael Dell’Amico, Management Analyst Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

Customer Information
CONTACT:

PHONE
EMAIL: F.O.B.

FREIGHT
SHIP TO:

Maintenance
Kit/Info ? TERMS (Subject To Credit Approval By LSI)
BILL TO: SHIPPING TIME
We are pleased to submit this proposal to supply the following items:

QTY ITEM NO. DESCRIPTION UNIT WT UNIT PRICE WEIGHT
1 1187397-01-02 104,696.35 - $ 104,696.35 T
(8,376.00) - $ -
- $ -
-
- - $ -
- -
- -
- -
- -
- - $ -
- - $ -
- - $ -
- - $ -
- - $ -
- - $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- - $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
$ - - $ -
Total Weight -
ORDER ONLY UPON APPROVAL BY LANDSCAPE STRUCTURES, INC. CUSTOMER SUBTOTAL MATERIAL $ 104,696.35 RECEIPT OF AN ORDER ACKNOWLEDGEMENT CONSTITUTES SUCH APPROVAL.

INSTALLATION See Above

ACCEPTED BY CUSTOMER DATE
FREIGHT $ 6,199.88

PRINT NAME
11/6/25 9.75% SALES TAX $ 10,207.89

PROPOSED BY LSI REPRESENTATIVE DATE
TOTAL $ 121,104.12

PRINT NAME
Graham Landers, Sales Representative

SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE

EXTENDED AMT
City of Hermosa Beach, Public Works Department
PlayBooster (2-5 years) & Parts (5-12 years)
Purchasing contract pricing applied
Destination
6-8 Weeks ARO
Hermosa Beach, CA 90254
Valley Park
John Cordova
310-318-0259
[email protected]
City of Hermosa Beach, Public Works
Pricing Good for 60 days from Date of Proposal
Net 30 days upon credit approv., deposit may be required Hermosa Beach, CA 90254
1315 Valley Drive
1315 Valley Drive
LSI Equipment
Standard Terms and Conditions for Installation Apply

PROPOSAL
Sourcewell Contract No. 010521-LSI

ALL PURCHASE ORDERS, CONTRACTS, AND
CHECKS TO BE MADE OUT TO:

LANDSCAPE STRUCTURES, INC.
601 7TH STREET SOUTH
DELANO, MN 55328 U.S.A.
763-972-3391 800-328-0035
Fax: 763-972-3185
Prepaid Collect

Customer Information
CONTACT:

PHONE
EMAIL: F.O.B.

FREIGHT
SHIP TO:

Maintenance
Kit/Info ? TERMS (Subject To Credit Approval By LSI)
BILL TO: SHIPPING TIME
We are pleased to submit this proposal to supply the following items:

QTY ITEM NO. DESCRIPTION UNIT WT UNIT PRICE WEIGHT
1 1187397-01-02 50,458.00 - $ 50,458.00 T
(4,037.00) - $ -
- $ -
-
- - $ -
- -
- -
- -
- -
- - $ -
- - $ -
- - $ -
- - $ -
- - $ -
- - $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
- $ -
1 Bonds $ - - $ -
Total Weight -
ORDER ONLY UPON APPROVAL BY LANDSCAPE STRUCTURES, INC. CUSTOMER SUBTOTAL MATERIAL $ 50,458.00 RECEIPT OF AN ORDER ACKNOWLEDGEMENT CONSTITUTES SUCH APPROVAL.

INSTALLATION See Above

ACCEPTED BY CUSTOMER DATE
FREIGHT $ 3,300.00

PRINT NAME
11/6/25 9.75% SALES TAX $ 4,919.66

PROPOSED BY LSI REPRESENTATIVE DATE
TOTAL $ 58,677.66

PRINT NAME
1315 Valley Drive
Services
LSI Equipment
Standard Terms and Conditions for Installation Apply
Payment & Performance Bonds 3%
Hermosa Beach, CA 90254
1315 Valley Drive

EXTENDED AMT
City of Hermosa Beach, Public Works Department
PlayBooster (2-5 years)
Purchasing contract pricing applied
Destination
6-8 Weeks ARO
Hermosa Beach, CA 90254
Seaview Park
John Cordova
310-318-0259
[email protected]
City of Hermosa Beach, Public Works
Pricing Good for 60 days from Date of Proposal
Net 30 days upon credit approv., deposit may be required Graham Landers, Sales Representative

SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE

PROPOSAL
Sourcewell Contract No. 010521-LSI

ALL PURCHASE ORDERS, CONTRACTS, AND
CHECKS TO BE MADE OUT TO:

LANDSCAPE STRUCTURES, INC.
601 7TH STREET SOUTH
DELANO, MN 55328 U.S.A.
763-972-3391 800-328-0035
Fax: 763-972-3185
Prepaid Collect

CIP 504 – Playground Equipment Replacement Project
Valley Park
Ages 2 – 5 Structures:

Both existing structures to be removed and replaced with a single new unit that includes integrated shade sail and rubberized safety surface.

CIP 504 – Playground Equipment Replacement Project
Valley Park
Ages 5 – 12 Structures:

Structure to receive replacement parts.

Structure to receive replacement parts , enhanced integrated shade sail, and new rubberized safety surface.

CIP 504 – Playground Equipment Replacement Project
Seaview Park
Ages 2 – 5 Structures:

Existing structures to be removed and replaced with a single new unit that includes integrated shade sails and rubberized safety surface.

CIP 504 – Playground Equipment Replacement Project
South Park
Rubberized mat to be replaced.

CIP 504 - Playground Equipment Replacement Project
Valley Park
Proposed Layout
NEW AGES 2-5 STRUCTURE

WITH SHADESAIL &

RUBERRIZED SURFACE
REPAIRS TO AGES 5-12

STRUCTURE WITH NEW

SHADESAIL AND

RUBBERIZED SURFACE
REPAIRS TO AGES 5-12

STRUCTURE

CIP 504 - Playground Equipment Replacement Project
Seaview Park
Proposed Layout
NEW AGES 2-5 STRUCTURE

WITH SHADESAILS AND

RUBBERIZED SURFACE

PURCHASE OF EQUIPMENT
CIP 504 – PLAYGROUND EQUIPMENT

REPLACEMENT PROJECT
November 17, 2025

Valley Park
Background
Ages 2 - 5
Remove & replace with new structure +
rubberized mat + shade sail
Ages 5 – 12
Repair + shade sail + rubberized mat
Ages 5 – 12
Repair

Valley Park
Background
Ages 2 - 5
Remove & replace with new structure +
rubberized mat + shade sail
Ages 5 – 12
Repair + shade sail + rubberized mat
Ages 5 – 12
Repair

Seaview Park
Background
Ages 2 - 5
Remove & replace with new structure +
rubberized mat + shade sail

Seaview Park
Background
Ages 2 - 5
Remove & replace with new structure +
rubberized mat + shade sail

South Park
Background
Rubberized mat replacement

Discussion
 CIP 504 - $450,000 overall
budget:
 Purchase of equipment only
($179,782).
 Installation separately by
qualified contractor.
 Purchase from Landscape
Structures, Inc. through
Sourcewell cooperative
purchase agreement.

Recommendation
Staff recommends City Council authorize the purchase of playground equipment from Landscape Structures, Inc.
through a cooperative purchase agreement with
Sourcewell in an amount not to exceed $179,782.

City of Hermosa Beach | Page 1 of 5
Meeting Date: November 17, 2025
Staff Report No. 25-PW-081
Honorable Mayor and Members of the Hermosa Beach City Council

AWARD OF PROFESSIONAL SERVICE AGREEMENTS FOR ON-CALL

ARCHITECTURAL SERVICES
(Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council:

1. Award a contract for on-call architectural services to Westgroup Designs, Inc. at a not-to-exceed amount of $1,000,000 for a term of three years ending November 17, 2028 (Attachment 1);

2. Award a contract for on-call architectural services to Paul Murdoch Architects at a not-to-exceed amount of $1,000,000 for a term of three years ending November 17, 2028 (Attachment 2);

3. Award a contract for on-call architectural services to IDS Group, Inc. at a not-toexceed amount of $1,000,000 for a term of three years ending November 17, 2028 (Attachment 3);

4. Award a contract for on-call architectural services to Rubio Medina, Architect at a not-to-exceed amount of $1,000,000 for a term of three years ending November 17, 2028 (Attachment 4); and

5. Authorize the City Manager to execute the proposed agreements, and approve minor modifications if necessary, with the City Clerk attesting the proposed agreements and subject to approval by the City Attorney.

Executive Summary:

The City of Hermosa Beach engages qualified architectural firms to assist the Public Works Department with advancing the Capital Improvement Program (CIP) and other asneeded facility projects that support ongoing operations, maintenance, and modernization of City-owned facilities. Following a competitive Request for Qualifications (RFQ) process, staff recommends the City Council award professional services agreements to Westgroup Designs, Inc., Paul Murdoch Architects, IDS Group, and Rubio Medina, Architect for on-call architectural services at an amount not to exceed $1,000,000 each for a term of 3 years, with an option to extend by two additional one-year terms.

Background:

The City’s Public Works Department relies on professional architectural services to support CIP delivery, maintenance projects, facility upgrades, modernization efforts, and other projects requiring specialized design and planning expertise.

City of Hermosa Beach | Page 2 of 5
On-call services may include architectural studies, design services, condition assessments, technical support, and other project related tasks across all project phases; from predesign, planning, and design development through construction support services. Prior agreements for on-call architectural services have either expired or are reaching the end of their term.

Public Works staff collaborated on the development of a Request for Qualifications (RFQ) to meet the needs of the City and community. The RFQ approach, which includes a formal competitive advertisement process, provides the City with a list of pre-qualified professionals to serve on the “bench” for the coming three to five years without the need to go out for a separate request for proposals (RFP) each time a routine service is needed.

For this solicitation, staff is recommending contracts be awarded to the top four ranked firms. As work is identified, the City will solicit proposals from one, or more, of the selected on-call firms. The designated Consultant(s) shall then provide a proposed scope of work, fee estimate (per the agreed upon rates), and a schedule per each task order issued by the City. A task order will then be negotiated and executed between the City and the selected firm. The basis of compensation will be agreed upon by both the Consultant and City before work begins. The selected consultant would serve as an extension of City staff and will provide a variety of support functions related to architectural services for the Public Works Department. The RFQ approach improves efficiency and expedites commencement of work and project delivery. Award of a contract does not guarantee that a consultant will be requested to submit a proposal for a task order request or be assigned any work.

Analysis:

On August 21, 2025, the City issued a Request for Qualifications (RFQ) 25-003 (Attachment 5) inviting experienced and highly qualified firms to submit a statement of qualification (SOQ) through a competitive process. The RFQ was advertised on the city’s online bidding platform, Planet Bids.

On September 18, 2025, a total of twenty-one (21) proposals were received in response to the RFQ. The proposing firms are listed below in alphabetical order:

1. BFK Architecture + Planning

2. Black O’Dowd and Associates

3. Environ

4. Gillis and Panichapan Architects

5. HH Fremer Architects

6. iArch

7. IDS Group

8. John Wyka Architecture

9. Kapan Chen Kaplan

City of Hermosa Beach | Page 3 of 5

10.K+R Design

11.MA Architects

12.NCA Studio Inc

13.Paul Murdoch Architects

14.PBLA

15.RDC-S111

16.Rubio Medina

17.TAIT & Associates, Inc.

18.TLRS Architecture

19.TR Design Group, Inc.

20.Westgroup Designs, Inc.

21.Ziese Architecture
The proposals were independently evaluated in detail by a staff review panel and scored based on the following weighted criteria:
 Approach and Methods (40 percent)
o Demonstration of the Consultant’s ability to be responsive to the City’s needs and provide a high level of customer service.
o Evidence of the Consultant’s ability to successfully deliver project tasks and deliverables within the identified project budget and with minimized cost overruns.
o Evidence of the Consultant’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment.
o Demonstration of the Consultant’s commitment to accurate and superior work products and services as detailed in the project management plan. o A well thought-out and tailored approach to as-needed work that responds to the City’s particular issues and needs.
o Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increase performance capabilities.
 Relevant Experience and Expertise (40 percent)
o The Consultant’s ability to dedicate a strong contract manager, knowledgeable of the needs of a Public Works Department, that will serve as a single point of contact for the duration of the project. o Recent experience providing similar services for other jurisdictions. o Familiarity and experience with applicable industry standards and any relevant federal, state, and local requirements.
o The depth and appropriateness of experience of individual members of the technical team as they relate to technical tasks typically called for on municipal projects.

City of Hermosa Beach | Page 4 of 5
o The team’s experience and ability to clearly communicate technical concepts and terminology with the community.
 Administration (20 percent)
o The extent and nature of any proposed amendments to the City’s Professional Services Agreement.
o Billing rates and ability to comply with billing requirements.

Following a comprehensive review of the statements of qualifications, staff recommends award of contracts to the four highest-ranking firms based on the weighted selection criteria:

Ranking Company
1 Westgroup Designs (Attachment 6)
2 Paul Murdoch (Attachment 7)
3 IDS Group (Attachment 8)
4 Rubio Medina (Attachment 9)
These four architectural firms exhibited the greatest understanding of the City’s needs and ability to provide on-call architectural services while ensuring the highest quality.

If approved, on-call architectural services will commence immediately upon contract execution. Each agreement will have a not-to-exceed amount of $1,000,000, a threeyear term ending November 17, 2028, and the option for two one-year extensions at the City’s discretion. These agreements do not guarantee any specific amount of work, but provide flexibility to the City in assigning tasks as needed.

Fiscal Impact:

Funds for the on-call architectural services are budgeted in the CIP Project Budgets for specific projects or in the Public Works Administration Contract Services Account for other as needed work.

Agreement Request
Agreement Request
Amount
FY 2025-26
Budget Dept.

Account #
Total Contract
Amount
Westgroup
Designs
$1,000,000 Various CIPs
XXX-8XXX-4201,
Public Works
$1,000,000
Paul Murdoch $1,000,000 $1,000,000

City of Hermosa Beach | Page 5 of 5
IDS Group $1,000,000 Administration
001-4202-4201
$1,000,000
Rubio Medina $1,000,000 $1,000,000
Total $4,000,000 $4,000,000
Attachments:

1. Proposed Professional Services Agreement with Westgroup Designs

2. Proposed Professional Services Agreement with Paul Murdoch

3. Proposed Professional Services Agreement with IDS Group

4. Proposed Professional Services Agreement with Rubio Medina

5. RFQ 25-003 On-call architectural services

6. Westgroup Designs Proposal and Fee Schedule

7. Paul Murdoch Proposal and Fee Schedule

8. IDS Group Proposal and Fee Schedule

9. Rubio Medina Proposal and Fee Schedule
Respectfully Submitted by: Kristian Alarcon, Assistant Engineer Concur: Saad Malim, City Engineer
Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

CONTRACT FOR PROFESSIONAL SERVICES TO

PROVIDE ON-CALL ARCHITECTURAL SERVICES

BETWEEN THE CITY OF HERMOSA BEACH AND IDS GROUP
This AGREEMENT is entered into this 17th day of November, 2025, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and IDS Group, Architectural Firm (“CONSULTANT”).

R E C I T A L S
A. The City desires to obtain Architectural services on an On-call basis with IDS group for City projects.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:

1. CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT a total not to exceed amount of $1,000,000, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.

2. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit B.”

4. TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

5. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

6. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is John Silber. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

7. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on November 17, 2028, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

8. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

9. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

10. PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

11. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

12. INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

13. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

14. INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with

CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

15. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

16. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

17. INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City.

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated.

Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any selfinsured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.

18. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.

19. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work

or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

20. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.

21. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

22. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN:

IDS Group
1 Peters Canyon Rd STE 130,
Irvine, CA 92606
ATTN:

Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.

23. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

24. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

25. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

26. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected

with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

27. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

28. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.

29. USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials.

The CONSULTANT will, in turn, only use the most current logo of the CITY.

30. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraph:

By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
OR

By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT
Steve Napolitano, Interim City
Manager
By: Said Hilmy, Principal In Charge
ATTEST:

Myra Maravilla, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Jason Baltimore, Interim City Attorney

EXHIBIT A

SCOPE OF SERVICES

REQUEST FOR QUALIFICATIONS (RFQ) NO. 25-003

ON-CALL PROFESSIONAL ARCHITECTURAL SERVICES

IN THE CITY OF HERMOSA BEACH, CALIFORNIA

CITY OF HERMOSA BEACH
Department of Public Works
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 318-0212

CITY OF HERMOSA BEACH
1315 Valley Drive, Hermosa Beach, CA 90254
Phone: (310) 318-0210, Fax: (310) 937-5015
www. Hermosabeach.gov
RFQ NUMBER: RFQ# 25-003
RFQ TITLE: ON-CALL PROFESSIONAL ARCHITECTURAL SERVICES
REQUESTING DEPARTMENT: Public Works – Engineering Division RELEASE DATE: August 21, 2025
DUE DATE: September 18, 2025 @ 3:00 p.m. PST
Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will receive statements of qualification for:

RFQ# 25-003, ON-CALL PROFESSIONAL ARCHITECTURAL SERVICES Statements of qualification must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home) and will be received until 3:00 p.m. PST, September 18, 2025.

Statements of qualification will not be opened at that time but will be submitted to the Public Works Department for verification and compliance with specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award.

Please direct any general inquiries regarding this RFQ to Andrew Nguyen at [email protected]. All questions regarding the content of the RFQ must be submitted on the PlanetBids Portal.

Dated: August 21, 2025

Table of Contents

1. Introduction ......................................................................................................................... 15

1.1 Invitation for Qualifications ........................................................................................... 15

1.2 RFQ Timeline .................................................................................................................. 15

1.3 Submittal Procedures .................................................................................................... 15

1.4 Protest Procedures......................................................................................................... 16

1.5 Contact .......................................................................................................................... 17

1.6 General RFQ Conditions ............................................................................................... 17

2. Scope of Services ............................................................................................................... 21

2.1 City Location and Characteristics................................................................................ 21

2.2 Description ..................................................................................................................... 22

3. Submittal Instructions .......................................................................................................... 26

3.1 Format ............................................................................................................................ 27

3.2 Content .......................................................................................................................... 27

3.2.1 Cover Letter ............................................................................................................ 27

3.2.2 Firm Profile ............................................................................................................... 27

3.2.3 Organizational Chart .............................................................................................. 28

3.2.4 Bios of Key Staff ....................................................................................................... 28

3.2.5 Relevant Experience and References .................................................................. 28

3.2.6 Project Management Plan .................................................................................... 29

3.2.7 Required Forms ....................................................................................................... 29

3.2.8 Rate Schedule ........................................................................................................ 29

4. Evaluation and Selection ................................................................................................... 30

4.1 Review Process .............................................................................................................. 30

5. Contract Expectations ........................................................................................................ 31

5.1 Contract Period ............................................................................................................. 31

5.2 Professional Services Agreement ................................................................................. 31

5.3 Standards of Work ......................................................................................................... 32

5.4 Invoicing and Payment................................................................................................. 32

6. Attachments and Required Forms ..................................................................................... 32

6.1 Sample Professional Services Agreement ................................................................... 32

6.2 Required Forms .............................................................................................................. 47

6.2.1 Certification of Qualifications ................................................................................ 47

6.2.2 Non-Collusion Affidavit ........................................................................................... 49

6.2.3 Compliance with Insurance Requirements .......................................................... 50

6.2.4 Acknowledgement of Professional Services Agreement .................................... 51

1. Introduction

1.1 Invitation for Qualifications
The City of Hermosa Beach (“City”) is seeking Statements of Qualifications from qualified individuals or firms (“Consultant”) to provide on-call Architectural Services. The selected Consultant would assist the City’s Public Works Department in the preparation of the designs of Capital Improvement Projects (CIPs) and other as-needed work in support of the Department’s operations and programs and ongoing efforts to maintain facilities Citywide. Consultants must have the expertise, experience, and resources available to perform the work described in this request for qualifications (RFQ).

The City intends to enter an agreement with up to three (3) qualified Consultants (or teams of Consultants) for the requested services in an amount not to exceed $1,000,000 for a period of three years, with an option to extend for two additional one-year terms.

The City anticipates a contract start date around November 2025.

This RFQ does not require Consultants to address any specific projects or task orders. As work is identified, the City will solicit proposals from one or more of the on-call Consultants.

A task order will then be negotiated and executed between the City and the selected Consultant.

1.2 RFQ Timeline
RFQ posted August 21, 2025
Deadline to submit written questions September 4, 2025
Posting of responses to questions September 9, 2025
Deadline to submit qualifications September 18, 2025
Interviews for selected firms if the City
wishes to do so
TBD
Tentative award October 2025

1.3 Submittal Procedures
Respondents shall submit one copy of the statement of qualification and one copy of the rate schedule in PDF format (separate files) on the PlanetBids Portal.

No responses will be accepted after the listed date and time. The format, content, and procedures for submitting a statement of qualifications are provided in further detail in Section 3 of this RFQ.

1.4 Protest Procedures
Proposers may file a “protest” of a proposal/statement of qualification with the City’s City Manager. In order for a Proposer’s protest to be considered valid, the protest must:

A. Be filed in writing within five (5) calendar days after submittal deadline, or where the Protest relates solely to events occurring thereafter, within five (5) calendar days after the event or occurrence giving rise to the protest;
B. Clearly identify the specific irregularity or accusation; C. Clearly identify the specific City staff determination or recommendation being protested;
D. Specify in detail the grounds for protest and the facts supporting the protest; E. Include all relevant supporting documentation with the protest at time of filing; and F. Be transmitted concurrently to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Proposers or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

If the protest does not comply with each of these requirements, the City may reject the protest with or without further review.

If the protest is timely and complies with the above requirements, the City Manager, or other designated City staff member, shall review the protest, any response from the challenged Proposer(s), and all other relevant information, and will provide a written decision to the protestor.

3. State or Federal Funding
If the subject matter of the solicitation or project is receiving any state or federal funds which requires a protest procedure different than the procedures stated above, then that protest procedure shall control.

In the event there is any lawsuit filed against the City relating to any federally funded project, the City will provide prompt notice of that lawsuit to all agencies who participated in the funding of the project.

4. Mandatory Procedure
This administrative procedure and the time limits set forth herein are mandatory. Failure to comply with these mandatory procedures shall constitute a waiver of any right to pursue the protest, including filing a Government Code claim or any legal proceedings or actions.

1.5 Contact
Please direct any inquiries regarding this RFQ to Andrew Nguyen at [email protected]. All questions regarding the content of the RFQ shall be submitted directly on the PlanetBids Portal. Responses to all questions will be posted on the PlanetBids portal.

1.6 General RFQ Conditions
The following instructions and conditions apply to this RFQ:

Pre-Contractual Expenses
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any Consultant. In addition, no Consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a statement of qualifications in response to this RFQ. • Submitting that response to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFQ, proposal, and/or contractual agreement.
• Any other expenses incurred by the consultant prior to the date of an executed contract.

Authority to Withdraw RFQ and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFQ at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any Consultant responding to this RFQ. The City expressly reserves the right to reject any and all responses to this RFQ without indicating any reasons for such rejection(s).

The release of this RFQ does not obligate or compel the City to enter into a contract or agreement.

Authority to Revise RFQ and Request Additional Information

The City reserves the rights to amend the RFQ at any time, to determine the successful respondent(s), and to reject any or all responses or their components. Should it be necessary for the City to issue addendums to this RFQ during the advertisement period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective respondents to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Statements of qualifications shall acknowledge that the Consultant is aware of all addendums which have been issued and has incorporated their provisions in their response by completing the Certification of Qualifications Form.

The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest.

Other Conditions
• ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the statement of qualifications and list them as additional services.
• AUTHORIZED SIGNATURES. Every statement of qualifications must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a statement of qualifications on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. • AWARD OF QUALIFICATIONS. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous statement of qualifications after consideration of all criteria.
• COMPLIANCE WITH LAWS. All statement of qualifications shall comply with current federal, state, and other laws relative thereto.
• CONFLICT OF INTEREST. By signing the Certification of Qualifications , the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider statement of qualifications

from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one statement of qualifications for the same work unless alternate statement of qualifications are called for. Reasonable grounds for believing that any consultant is interested in more than one statement of qualifications for the same work will cause the rejection of all statement of qualifications for the work in which a consultant is interested. Consultants shall submit as part of their statement of qualifications documents the completed Non-Collusion Affidavit.
• EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFQ documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any).

Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded.

The submission of a statement of qualifications shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFQ documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the statement of qualifications. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.
• INTERPRETATION OF RFQ DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFQ. If any person is in doubt as to the true meaning of any part of this RFQ documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFQ by any person are unauthorized and invalid. Modifications to the RFQ, including, but not limited to the scope of work, can be made only by written addendum issued by the City.

Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFQ documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFQ documents. All such addenda shall become a part of the RFQ document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFQ documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued.

• IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition.
• NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms.
• OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one rate schedule.
• OWNERSHIP. All data, documents and other products used or developed during the RFQ process become the property of the City upon submission. All documents submitted in response to this RFQ shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq.

Statement of qualifications should not be marked as confidential or proprietary, and City may refuse to consider a statement of qualifications so marked. All information contained within the statement of qualifications will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its statement of qualifications that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.
• PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFQ) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement.
• NO PUBLIC OPENING/PUBLIC RECORDS ACT. Statement of qualifications shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants.

Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing statement of qualifications is not disclosed to other Consultants. Prices and other information concerning the statement of qualifications shall not be disclosed until a recommendation for award is made to the awarding authority.
• PUBLIC RECORD. All statement of qualifications submitted in response to this RFQ will become the property of the City upon submittal and a matter of public record

when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law.
• REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted statement of qualifications are material and important, and will be relied on by the City in evaluation of the statement of qualifications . Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the statement of qualifications. • SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable.
• SUBCONTRACTOR INFORMATION. If the statement of qualifications includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFQ for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract.
• VALIDITY. Statement of qualifications must be valid for a period of 90 days from the due date.
• WITHDRAWAL OF STATEMENT OF QUALIFICATIONS. Consultants’ authorized representative may withdraw statement of qualifications only by written request received by this RFQ contact personal before the Submittal Deadline. • BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.

2. Scope of Services

2.1 City Location and Characteristics
The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The City limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles.

Hermosa Beach is thriving, and engaged community, with some 20,000 residents and naturally draws a high number of visitors to its beaches and downtown.

Governed by a five-member City Council with members elected at large, Hermosa Beach operates under the council/city manager form of government as a general law

city. Like the community, the Council is informed, educated, and engaged. The programs and services provided by the City are accomplished through seven City departments: Administrative Services, City Clerk, City Manager, Community Development, Community Resources, Police, and Public Works.

2.2 Description
The Public Works Department is responsible for engineering and oversight of the City's Capital Improvement Program (CIP), maintenance of City facilities and parks, public counter services including plan check and permit issuance, and a wide variety of other programs and services.

The City of Hermosa Beach (“City”) Public Works Department is seeking Statements of Qualification from qualified individuals, firms, or teams of firms (“Consultant”) to provide on-call Architectural Services. The selected Consultant would assist the City’s Public Works Department in the preparation of the designs of Capital Improvement Projects (CIPs), maintenance projects, facilities upgrade and modernization projects and other as-needed work in support of the Department’s programs, plans, and services.

Consultants must have the expertise, experience, and resources available to perform all of the work described in this RFQ.

The City intends to enter an agreement with up to 3 qualified consultants (or teams of consultants) for the requested services in an amount not to exceed $1,000,000 each for a period of 3 years with the option of extending it by two additional one- year terms at the sole discretion of the City. The City anticipates a contract start date around November of 2025.

This RFQ does not require consultants to address any specific projects or task orders. As work is identified, the City will solicit proposals from one, or more, on-call firms. The designated Consultant(s) shall then provide a proposal, including proposed fee and delivery schedule per each task order issued by the City. A task order will then be negotiated and executed between the City and the selected firm. Compensation will be based on a time and materials, or a fixed fee with a not-to-exceed limit agreed upon by both the Consultant and City before work begins.

Please note that being selected for an on-call contract does not guarantee that a consultant will be requested to submit a task order or be assigned any work. The City reserves the right to retain other consulting firms in its sole discretion when the City believes there will be an economic or other significant advantage for doing so.

2.3 General Scope of Work
The scope of work for specific projects will be determined at the time when the City solicits task order proposals. On-call services are required for various projects at various City facilities that may include municipal buildings, and other structures. Services are

expected to cover a range of small, medium, and large studies, conceptual designs, final designs, conditions investigations, coordination processes and technical support.

Services assigned through the Task Order document are intended for the effective delivery of projects or other issues to come before the Public Works Department. This RFQ for On-Call Professional Architectural Services is focused largely but not exclusively on “vertical work”. The types of task assignments for Services to be provided by a Firm under this Agreement are expected to cover the range of responsibilities and perspectives handled by the Architecture team, including the necessary subconsultant support where required. While not an exhaustive or excusive list, the assignments may include, but are not limited to, one of the following:

Existing Conditions Inventories or Condition Assessments • The Consultant may be tasked to inspect, document, and assess the locations and conditions of various assets as a means to validate or prioritize project programs, to adjust budget allocations, or to expedite, coordinate, or reduce risk in upcoming design projects.
• Condition Assessments (estimate of remaining service life and code compliance reviews) investigation, analysis, and recommendation(s) for repair/replacement of existing building components.
• Work may include professional services of an architectural nature as well as incidental services that members of those professions and those in their employment may logically or justifiably perform, such as hiring a trade to perform investigation or destructive testing under their direction.

Project Scoping, and Project Program Definition Studies or Validations • The Consultant may be tasked to develop project scopes or project programs.

These definitions will clarify the size, location, special equipment needs, levels of finishes, and operational adjacencies of upcoming projects, and will solidify potential cost and schedules. Alternatively, the Consultant might be asked to review the Project Program documents developed by others as a second opinion or considering new information or needs.

General Design Services
Pre-Design Services:
• Pre-Design services include attending a pre-design kick-off meeting, existing condition survey and report, coordination with City and its consultants, reviewing record and as-built drawings, space programming, etc. The Consultant will gather any existing records and/or documents (e.g., Record Drawing, site surveys, etc.) that indicate existing conditions; and will conduct on-site inspection(s) of the premises to verify conditions. The extent of this effort shall be as in-depth and as extensive as is required and necessary to support the design effort.

Planning and Conceptual Design Services:
• Planning and conceptual design services include meeting with City staff and project stakeholders to facilitate discussions of wants and needs, space planning and conceptual designs, cost estimating, preparing materials for public review and comment, identification of any environmental permitting requirements. The extent of this effort shall be as in-depth and as extensive as is required to support the design effort of assigned project(s). Design services include attending a kickoff meeting, coordination with City and its consultants, • Design-related tasks may consider the development of concepts prior to design development or, on projects that are under design by others.

Design Development, Construction Documents and Construction Administration:
• Preparation of plans, specifications and cost estimates, schematic design through Construction Documents which involves the development of Contract Documents, permitting, and assistance in bidding process. Design services include attending a kick-off meeting, coordination with City and its consultants, and preparation of Construction Drawings, Specification shall follow Construction Specification Institute (CSI) Master Format and cost estimates. Contract Documents shall be suitable for the solicitation of competitive construction bids. • Preparation of plan concepts and designs must be completed in consultation with the City’s Community Development Department to ensure compliance with city zoning ordinances.
• Consultant shall coordinate all specification sections with the City’s standard specification. Consultant shall prepare applications and obtain necessary permits.

Prepare application materials and plan submittals as necessary for City entitlements required under the zoning ordinance, and for Coastal Development Permits with the State Coastal Commission, if necessary. • All potential permit issues and other discrepancies must be resolved and changes incorporated into the Contract Documents before approval can be given by the City for the 100% submittal, and subsequent initiation of the bidding process. Contract Documents shall be suitable for the solicitation of competitive construction bids.
• Application and Permit Preparation — when not accomplished by other contracts and consultants, prepare and process project applications and permits with city, and other jurisdictions/authorities as necessary for design decisions and the award of construction.
• Assist staff in reviews of construction documents, to develop and consider value engineering alternatives, or to understand construction means and methods necessary to deliver a project considering various field conditions

• Assistance in bidding process involves attending a mandatory pre-bid meeting/conference, preparation of addenda and revisions, being available to answer technical questions during bidding, and bid review. • Review bids to verify completeness and accuracy.
• Construction Administration Services involves attending a pre-construction meeting/conference and progress meetings, coordination with City and its consultants, providing timely response to RFIs , timely review and approval of submittals , reviewing/approving requests for substitutions, reviewing shop drawings, reviewing change order requests and pay applications, assisting as necessary with approving change orders, site observations/inspections, and field reports. and other tasks necessary for successful implementation of projects. • Advise the City on construction or installation methods, materials and instrument components as the project plan matures.
• Post Construction Services will consist of preparing record drawings in AutoCAD from contractor’s “as-built” marked up drawings. All project AutoCAD files (i.e., drawings, x-refs, blocks, fonts, etc.) shall be provided to the City after the completion of “as-built” drawings. Also included is preparation of record specifications from contractor’s specification mark-ups. All project specifications shall be provided in a Word and PDF format to the City. • As necessary and directed by the City, participate in various meetings, including attendance of and presentation at public events, City council and committee meetings, and stakeholder meetings.
• Administer project close out, including managing and preparing any documentation for funding audits.
• Submit final report summarizing the project history, including major problems, claims, recommendations, and actions taken for corrective action. • Turn over all documents and files, including electronic files including photos to City of Hermosa Beach on hard copy and digital copies.

Other Services:
• Provide specialty design services as part of the team, as needed for typical City facility and other municipal projects as identified including, but not limited to:
a. Electrical;
b. Mechanical;
c. Plumbing;
d. Structural;
e. Cost Estimating;
f. Surveying;
g. Geotechnical

h. Site Civil
i. Historic review; and
j. Landscape architecture.
• Provide plan reviews for private and public development projects. • Monitor trends, legislation, and standard practices and advise City staff on the latest applicable codes, policies, procedures, and practices. • Act as a liaison between the City and the contractor or developer, if required, including site inspection, project coordination, weekly meetings, preparation of notes and minutes, review of submittals, and preparation of City reports • Prepare site surveys, as-built plans, site and building assessments, and master plans.
• Assist City staff in defining the City needs and setting the project criteria. • Coordinate with City staff and consultants for the implementation of Capital Improvement Program projects and other City projects.
• Advise City staff and assist with identifying grants or other funding available for public works projects and when so directed, initiate and prepare applications for such funding or grants.
• Prepare guidelines and other documents for City as needed. • Peer and constructability review of design and bid document review and analysis. • Prepare guidelines and other documents for City as needed

2.3 Relevant Plans, Policies, Programs, or Projects
Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience:
• Fiscal Year 2025-26 Capital Improvement Program,
• PLAN Hermosa, the City’s Comprehensive General Plan and Local Coastal Program, adopted 2017

3. Submittal Instructions

3.1 Format
Proposers shall submit one copy of the statement of qualifications and one copy of the rate schedule in PDF format on the PlanetBids Portal.

3.2 Content
Statement of qualifications must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Emphasis should be concentrated on conforming to the RFQ instructions, responding to the RFQ requirements, and on providing a complete and clear description of the Consultant’s capabilities and availability.

Statement of qualifications should include the sections as described in greater detail below.

Do not include marketing brochures or other promotional material not connected with this RFQ.

3.2.1 Cover Letter
Statement of qualifications must be accompanied by a short cover letter, signed by an individual authorized to bind the proposing entity to all commitments made in the submittal. An unsigned statement of qualifications is grounds for rejection. The cover letter should include:
• Brief introduction of the firm (or team of firms);
• Contact information for the person authorized to enter into an agreement with the City;
• Contact information for the contract manager that will serve as the day-to-day contact with the City. For this on-call contract, the City will expect a dedicated point person to manage all task orders; serve as the conduit of information between any task-specific project managers and sub-consultants; and ensure overall quality and responsiveness.
• Concise statement of understanding of the scope of work; and • Acknowledgement of receipt of any addenda issued for this RFQ.

3.2.2 Firm Profile
Proposers should provide a brief profile of the prime consultant and any sub-consultants.

Information should include, but is not limited to the following information:
• Official name, address, email, and telephone number of the consultant’s primary point of contact.

• Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture.
• Federal Employer I.D. Number.
• Indication whether firm is totally or partially owned by another business organization (parent company) or individual.
• Number of years consultant has been in business under the present business name.
• Number of years of experience the consultant has had in providing required, equivalent, or related services.
• Any failures or refusals to complete a contract, and explanation.

3.2.3 Organizational Chart
Proposer shall include an organizational chart that reflects titles of key staff assigned to provide services under this statement of qualifications for the prime consultant and all subconsultants. The organizational chart should clearly identify names, titles, and professional licenses/certifications.

It is the City s requirement to have the key personnel identified in the Organizational Chart remain on the team throughout the duration of the contract. After contract execution the Consultant should not substitute key personnel (contract manager and others listed by name in the statement of qualifications) or sub-consultants without prior written approval by the City.

3.2.4 Bios of Key Staff
Proposer shall include bios of key staff identified in the organizational chart for the prime consultant and all subconsultants. The bios should indicate key relevant experience on municipal projects, their areas of expertise, degrees, and any relevant professional licenses and certifications.

3.2.5 Relevant Experience and References
Proposers shall highlight their experience providing similar on-call services for other municipal clients. References for at least three (3) projects completed as part of an oncall contract within the last five (5) years is required. Please include the following information, at a minimum, for those projects:
• Name of contracting agency and department
• Description of project or services provided
• Year started and completed (if relevant)

• Key Personnel Assigned
• Name, email, and phone number for agency project manager • Contract Value

3.2.6 Project Management Plan
In this section, proposers should detail their approach to responding to requests for asneeded work, ensuring clear communication between the Consultant’s Contract Manager and the City, and oversight of task orders to ensure schedule and budget adherence and quality assurance/quality control.

3.2.7 Required Forms
Consultant shall review, acknowledge and submit the following forms:
• Certification of Qualifications. Consultant is required to sign and submit the Certification of Qualifications including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFQ. (See section 6.2.1)
• Non-Collusion Affidavit. Consultant is required to sign and submit the NonCollusion Affidavit. (See section 6.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 6.2.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 6.2.4)

3.2.8 Rate Schedule
Rate schedules shall be submitted through PlanetBids Portal as a separate file, labeled “Rate Schedule” and indicate the firm’s name. The rate schedule shall detail hourly billable rates for key staff members (including their names, titles, and licenses) and other team member categories for various other services offered by the Consultant and subconsultants as appropriate.

Proposer must also state whether rates are guaranteed for the term of the agreement or will be subject to future rate increases. Any proposed requests to change the adopted rates annually shall not exceed the relevant Consumer Price Index for the preceding 12- month period.

Rate schedule shall detail any other direct costs intended to be charged to the City (e.g., travel, equipment, printing/materials).

No mark-ups will be allowed for direct or miscellaneous costs or subconsultant work, however an appropriate number of hours for sub-consultant oversight will be allowed.

4. Evaluation and Selection

4.1 Review Process
The City will evaluate all statements of qualifications received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest fee schedule, but the City may make award(s) in the best interest of the City after all factors are considered including, but not limited to, the demonstrated competence, experience, and professional qualifications of the Consultant. Evaluation scores will not be released until after award if one is made.

Following the review of RFQs by the City’s team, the City may, if it chooses to do so, invite short-listed Consultants to be interviewed by a panel of City staff, which may include nonCity personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposer(s). Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of statement of qualifications. In conducting discussions, the City will not disclose information derived from statements of qualifications submitted by competing Proposers.

The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions.

Task orders resulting from this contract will be negotiated and executed between the City and the selected Consultant.

4.2 Evaluation Criteria
Statements of qualifications will be evaluated based on their responses to all provisions of this RFQ. The City of Hermosa Beach will use the following criteria in its evaluation of statements of qualifications, interviews, and verifications of references. The categories will be weighted as follows.

Approach and Methods (40%):
• Demonstration of the Consultant’s ability to be responsive to the City’s needs and provide a high level of customer service.
• Evidence of the Consultant’s ability to successfully deliver project tasks and deliverables within the identified project budget and with minimized cost overruns. • Evidence of the Consultant’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment.

• Demonstration of the Consultant’s commitment to accurate and superior work products and services as detailed in the project management plan. • A well thought-out and tailored approach to as-needed work that responds to the City’s particular issues and needs.
• Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increase performance capabilities.

Relevant Experience & Expertise (40%):
• The Consultant’s ability to dedicate a strong contract manager, knowledgeable of the needs of a Public Works Department, that will serve as a single point of contact for the duration of the project.
• Recent experience providing similar services for other jurisdictions. • Familiarity and experience with applicable industry standards and any relevant federal, state, and local requirements.
• The depth and appropriateness of experience of individual members of the technical team as they relate to technical tasks typically called for on municipal projects.
• The team’s experience and ability to clearly communicate technical concepts and terminology with the community.

Administration (20%):
• The extent and nature of any proposed amendments to the City’s Professional Services Agreement.
• Billing rates and ability to comply with billing requirements.

5. Contract Expectations

5.1 Contract Period
The City anticipates the contract term would begin in November 2025 and extend for a term of 3 years.

5.2 Professional Services Agreement
The selected Consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.1. The City Attorney or

their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement.

5.3 Standards of Work
In case of conflicts, ambiguities, discrepancies, errors, or omissions, the Consultant shall submit the matter to the City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by the Consultant prior to clarification by City shall be at the Consultant's risk and expense.

5.4 Invoicing and Payment
Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task: previous work billed to date, work billed during the reporting period, percentage of task completed and amount remaining.

Invoices shall be submitted monthly. The invoices shall refer to the contract number, project title, and Purchase Order (PO) number.

Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information:

Contract Total Prior Contract Work Tota l Contract Contract Total Amount Amount Contract billings Performed This Amount Percent Remaining Period Performed Complete for the
To Date Contract

6. Attachments and Required Forms

6.1 Sample Professional Services Agreement

CONTRACT FOR PROFESSIONAL SERVICES TO
________________________________________________________________

BETWEEN THE CITY OF HERMOSA BEACH AND
___________________________

This AGREEMENT is entered into this day of , 20XX, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”).

R E C I T A L S
A. The City desires to __________________________________________.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:
1 CONSIDERATION AND COMPENSATION. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all

uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.
2 SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
3 PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”
4 TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. 5 FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
6 KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

7 TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. 8 CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
9 TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
10 PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
11 TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. 12 INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees

and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct.

CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 13 ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
14 INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed.

CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its

employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
15 AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
16 CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. 17 INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer

shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City.

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities
of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows.

CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any selfinsured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CI
CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement.

Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
18 USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.

19 FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The
acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services.

Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.
20 CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.
21 NON-APPROPRIATION OF FUNDS. Payments to be made to
CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

22 NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

City Consultant
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: ATTN:

Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement.

Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from theaward or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or

other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.
23 ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. 24 FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

25 TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
26 ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall b
entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. 27 STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
28 OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.
29 USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written

approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY.
30 DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City.

Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______

Consultant Initials ______
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT
__________________________ _________________________________ [MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:
_______________________ __________________________________ Myra Maravilla, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:
__________________________
, City Attorney

6.2 Required Forms

6.2.1 Certification of Qualifications
RFQ #: _________
The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ).

1. Proposer declares and warns that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.

3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City.

5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.

6. The statement of qualifications shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________

8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:

1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This statement of qualifications is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the statement of qualifications and related documents are true.

6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

Submitted by:
1 Peters Canyon Road, Suite 130, Irvine, CA 92606
T: 949.387.8500 F: 949.387.0800 www.idsgi.com
September 18, 2025
Proposal for
On-Call Professional Architectural Services
RFQ No. 25-003
Photo Credit:

City o Hermosa Beach Website

COVER LETTER
2 FIRM
PROFI
LE
3 ORGANIZATION CHART
9 BIOS OF KEY STAFF (PROJECT TEAM)
11 RELEVANT PROJECT EXPERIENCE AND REFERENCES
24 PROJECT

MANAGEMENT PLAN
32 REQUIRED FORMS
38 RATE
SCHEDU
LE 44
September 18, 2025
Andrew Nguyen
Solutions Through Integrated Design

TABLE OF CONTENTS

City of Hermosa Beach
Submi!ed via PlanetBids
SUBJECT: RFQ# 25-003 On-Call Professional Architectural Services IDS Group, Inc. (IDS) is pleased to present these qualifica-ons for On-Call Professional Architectural Services to the City of Hermosa Beach (City). As an award-winning mul-- discipline engineering firm, IDS brings a proven track record interfacing with project stakeholders and code compliance for public agency projects.

IDS has a combined total of six decades of experience covering a wide range of new, expansion, and renova-on projects. The breadth of our projects encompass upgrades of exis-ng facility renova-ons or expansion, new construc-on design, site analysis, conceptual layouts and space planning, u-lity master planning, energy analyses and reports, and structural, mechanical, and electrical distribu-on system retrofit, and move management services. Differen-ators that IDS will bring to the City of Hermosa Beach include:
• Experience and Familiarity: We have experience working on many projects throughout Los Angeles County in support and alongside the City staff including Architectural, Civil, Mechanical/Plumbing, Electrical Engineering, and Landscape Architectural projects. • Team Exper<se: Our award-winning architectural team is staffed with knowledgeable and licensed architects and engineers who are experienced in the design and management of retrofit and renova-on projects. Our architectural services include architectural planning and design for new or exis-ng structures, tenant improvements, alterna-ves analysis, prepara-on and presenta-on of models, renderings, and photo simula-ons, our in-house structural, mechanical, and electrical engineering support, zoning, planning & building approvals, permits, and other en-tlements, in-house construc-on cost es-ma-ng and construc-on support.

IDS’ Project Manager, John Silber, brings over 35 years of architectural design, collabora-ng with municipali-es and regional agencies across Southern California. He has overseen teams that provide a similar scope of services to the City.

IDS has prepared a proposal response in accordance to the RFP and adheres to the provisions described within it. IDS is in receipt of Addendum 1 issued September 8, 2025.

Dr. Said Hilmy will be the main point-of-contact for nego-a-ng and contractually binding the firm regarding ma!ers pertaining to this proposal. Mr. Hilmy can be reached at 1 Peters Canyon Road, Suite 130, Irvine California 92606 949.387.8500 949.387.0800 www.idsgi.com Thank you for your considera-on.

Sincerely,
IDS Group, Inc.

John Silber, AIA Said Hilmy, PhD, SE, LEED AP
Principal Architect/Project Manager Principal In Charge

[email protected]. Our Principal Architect, Mr. John Silber, AIA, will be the Project Manager for Architectural Services. You may contact John at [email protected]. Both can be reached by phone at 949.387.8500 and by fax number 949.387.0800.

Please do not hesitate to call should you have any ques-ons.

• Landscape Architecture Design
• Mechanical, Electrical & Plumbing Engineering
Design
• LEED Planning/ Cer-fica-on
• Access Compliance (ADA)
• Constructability and Design
Review
• Structural Engineering Design
• Civil Engineering Design
• Land Survey

• Energy Assessment
• Building Evalua-ons and Modifica-ons
• Forensic Inves-ga-on
• Cost Es-ma-ng

sponse -me without diminishing the accuracy of the work.

FIRM PROFILE
IDS Group, Inc. (IDS) is a mul-disciplinary design firm with roots spanning over 60 years. Our longevity comes from integra-ng all specialized divisions under one roof giving our clients a premium customer experience by crea-ng a “one-stop-shop” of design professionals. Not only does “IDS” stands for Integrated Design Services, our 90-plus staff brings a mixture of curiosity, technical exper-se, building and infrastructure experience to all projects, applying these skills to each project’s unique circumstances, and crea-ng project success.

IDS has offices in Irvine, Los Angeles, Corona and Encinitas, California, ensuring local knowledge and providing our clients with quick response -mes. As a mul-disciplinary engineering and architectural firm, IDS has the prac-cal knowledge, insight, and resources to offer our clients services and specialized solu-ons.

Our corporate infrastructure creates op-mum u-liza-on of resources for our staff, maximizing service efficiency. IDS is commi!ed to project excellence, providing turnkey design solu-ons to the building and infrastructure industries. As an award-wining professional engineering/architectural consul-ng firm specializing in the design and renova-on, evalua-on and assessment, and construc-on administra-on for a wide range of clients and facili-es.

Our project history demonstrates thoroughness and accuracy in our inves- -ga-on and produc-on of construc-on documents in accordance with established state procedures and guidelines, as well as having an efficient reOur services include the following:
• Architectural Design • Risk Assessment and Reduc-on
Business Informa-on
Company
Ownership IDS is a California Corpora-on
Federal ID 33-0819861
DBA as
IDS Group 18 years
Contacts Rami Elhassan, PhD, PE, SE
Principal / Contract Administrator
949.387.8500 x 113
[email protected]
John Silber, AIA
Principal Architect
949.387.8500 x 154
[email protected]
Loca<on of
Company Offices
IDS Group, Inc. (Corporate Office)
1 Peters Canyon Road, Suite 130
Irvine, California 92606
T: 949.387.8500
(Addi<onal Offices)
Corona Office:
980 Montecito, Suite 205
Corona, CA 92879
T: 619.768.6784
Los Angeles Office:
11845 West Olympic Boulevard
Ste 715E
Los Angeles, California 90061
T: 323.800.6500
Encinitas Office:
336 Encinitas Blvd., Suite 110
Encinitas, CA 92024
T: 619.768.6784
Employees 90
Disclosures Claims or disciplinary ac-on in the
past 5 years = NONE
Clark Building

RFQ No. 25-003
CITY OF HERMOSA BEACH 59 On-Call Professional Architectural Services Architectural Services
Our award-winning Architecture division
provides architecture, design, planning,
programming, project management and
renova-on services to public and private
clients throughout California. Our architectural
services involve building assessments,
altera-ons, and modifica-ons, accessibility
studies, ADA compliance studies and design,
fire and life safety assessment and design, code
review, space planning, remodeling, repair of damaged and deteriorated structures, and expansions and addi-ons to exis-ng facili-es. The project experience of IDS staff encompasses new construc-on, renova-on, re-adapta-on, and tenant improvements to a variety of building types. County of Orange, Brea Library Renovaon We manage projects, with proficiency in:

RFQ No. 25-003
CITY OF HERMOSA BEACH 60 On-Call Professional Architectural Services • Interac-ng with project stakeholders
• Conduc-ng facility needs assessments &
master plans
• Providing planning phase du-es
• Preparing schema-c designs, design
development documents, and construc-on
documents
• Developing construc-on cost es-mates
Our architectural team will assure the City an
approach that is industry leading, prac-cal,
responsive, and affordable. They work closely
with our in-house engineering divisions to
ensure the ul-mate in design coordina-on.

From the ini-al project programming and
preliminary design concept to comple-on of
construc-on, our work reflects innova-ve
approaches to solving even the most complex
space and design problems.

Repair and Rehabilitation of Structures:

IDS has successfully completed repair and
rehabilita-on design for many structures,
including buildings and parking structures. We
have performed numerous evalua-ons and
studies of exis-ng facili-es and have produced
reports, rehabilita-on documents and cost analyses for many projects.

Forensic Investigation and Assessment Experience: IDS performs engineering and architectural assessments of building structures. We have conducted site inves-ga-on and tes-ng to determine exis-ng proper-es and construc-on details, assessing deteriora-on and defects, and providing appropriate remedia-on.

RFQ No. 25-003
CITY OF HERMOSA BEACH 61 On-Call Professional Architectural Services ADA Access Compliance
Our expert ADA (Americans with Disabili-es Act) and CASp compliance team offers detailed Path of Travel (PoT) facility surveys and prepara-on of Transi-onal Plans, plan reviews, Accessibly Designed, City of Santa Ana Mariposa Park training, and product consul-ng on a regular basis to local government, federal, and state clients, healthcare facili-es, large corpora-ons.

Bidding and Construction Administration Support
IDS provides prac-cal, cost effec-ve, fast/efficient solu-ons; high-quality construc-on documents and drawings; and significant experience in construc-on support and on-site construc-on administra-on services for public projects. IDS will draw from insights gained through our history of involvement with civic projects. We know firsthand that our ability to adapt to the challenging opera-onal demands is essen-al to meet project goals. As an example, during the pandemic, IDS worked with several clients, conduc-ng Zoom mee-ngs, Bluebeam QA sessions, and con-nuous communica-ons via email and phone.

IDS has maintained measures to ensure your objec-ves and goals are efficiently achieved and our team adheres to milestone schedules for successful project comple-on.

Computer Aided Design and Drafting (CADD) Services, Document Imaging & Record Drawing Digitizing
Our staff is capable and extensively experienced in producing design drawings using CAD and BIM draQing tools, including AutoCAD, MicoSta-on and Revit, as well as NavisWorks.

We are also equipped with the latest versions of the relevant soQware, capable hardware, and are familiar and adap-ve to different CADD standards.

All drawings will be presented to the Park & Recrea-on’s Department in both “hard copy” and in the latest Revit/ AutoCAD Release readable formats. All CADD files will be submi!ed on cd, DVD or other media. We will implement any correc-ons of transla-on errors or inconsistency problems to AutoCAD files.

IDS has recently added LiDAR as a resource to our CAD workflow. LiDAR enables designers to create realis-c 3D models and conduct virtual walkthroughs. Throughout construc-on, recurring LiDAR scans provide a -meline of progress, allowing comparison against design models. This Project Management Tool tracks work to ensure it proceeds according to plan and enables the early iden-fica-on and correc-on of devia-ons.

RFQ No. 25-003
CITY OF HERMOSA BEACH 62 On-Call Professional Architectural Services Additional In-House Capabilities
A clear benefit that IDS offers our clients is our interdisciplinary diversified staff that delivers the exper-se of seasoned engineers and architects. IDS seamlessly integrates our mechanical, electrical and plumbing design services with inhouse design professionals who specialize in architecture, landscape architecture, structural, and civil, engineering, and cost es-ma-ng to provide well-rounded design capabili-es for our clients as a valueadded service.

The IDS Structural Engineering division is significantly experienced with providing professional structural engineering consul-ng services including seismic evalua-ons and design for projects involving new construc-on, repair of damaged or deteriorated construc-on, modifica-on or upgrade, or replacement projects across Southern California. These services span the design of buildings and other structures plus various non-structural components.

IDS’ principals and staff have been at the forefront of structural engineering design, review, evalua-on and earthquake engineering for many years, and have demonstrated excellent technical ability through the successful comple-on of numerous projects. IDS is a recognized leader in the structural and seismic assessment of buildings in California for various public and private clients.

Our Mechanical/Plumbing Engineering division is comprised of professional engineers and designers who are experts in the fields of hea-ng, ven-la-ng, air condi-oning, plumbing, piping, and fire protec-on. We have provided design services for hea-ng, ven-la-ng, air condi-oning (HVAC), plumbing, and fire protec-on systems for countless public projects and facili-es. These projects encompass new construc-on, retrofit, moderniza-on, and expansions of facili-es. Our mechanical and plumbing engineering division will work closely providing the exper-se of professional engineers who are authori-es in the fields of HVAC, plumbing, piping, and fire protec-on. Our team has evaluated HVAC systems and needed upgrades in exis-ng buildings as a part of moderniza-on projects and as a primary service. The evalua-ons iden-fy the physical condi-ons of the systems’ equipment and components; strategic planning for sites; evalua-on of system performance; iden-fica-on of condi-ons that are at variance with current building codes and standards, including but not limited to: Title 24 Energy Code,

RFQ No. 25-003
CITY OF HERMOSA BEACH 63 On-Call Professional Architectural Services CAL Green, Title 5, Field Act and United States Green Building Council guidelines (USGBE); provide an es-mate of the remaining service life for equipment, material, and components; iden-fica-on of necessary maintenance
California State University, Simpson Tower HVAC Upgrades requirements; need of equipment upgrades for enhancing energy savings and indoor air quality; and provide an es-mate of the costs of repairs and replacements. Evalua-ons can include the measuring and recording or air and water flows, pressures, and temperatures.

Commi!ed to project excellence, providing turn-key design solu-ons to the building and infrastructure industries.

Remodel and Modernized: The evalua-on
of exis-ng buildings being remodeled and
modernized includes the alloca-on of the
spaces that are available to accommodate new
piping, ductwork, and equipment. The
replacement HVAC system components are
oQen larger than the original space requiring
innova-ve solu-ons on how to proceed
without major changes to the building’s usable
spaces. We have experience in a wide variety of projects preparing engineering studies and analyses, reviewing plans, drawings, and specifica-ons for new construc-on projects for code compliance, conduc-ng electrical power consump-on studies and field inves-ga-ons, pro- Renovaon and Adapve Reuse viding construc-on cost es-mates, conceptual studies and Yale Navigaon Center reports, and postconstruc-on support for various public and private clients.

RFQ No. 25-003
CITY OF HERMOSA BEACH 64 On-Call Professional Architectural Services Our Electrical Engineering division has
experience in the prepara-on of engineering
studies and analyses, reviewing plans, drawings,
and specifica-ons for new construc-on projects
for electrical code compliance, conduc-ng
electrical power consump-on studies and field
inves-ga-ons, and providing construc-on cost
es-mates, concept studies and reports, and
post-construc-on support for electrical
engineering projects. Our electrical project experience includes electrical power consump-on studies and field inves-ga-ons; the review of plans, drawings, and specifica-ons of new construc-on projects for electrical code compliance and Costa Mesa EV Charging Staon
delivering post-construc-on support; construc-on cost es-mates for electrical wiring infrastructures; and draQing concept studies and reports.

Power Engineering: IDS’ electrical engineers have an analy-cal and in-depth understanding of the process of power genera-on, u-liza-on, and energy management.

Our clients depend on us to deliver detailed and accurate economic analysis and the proper engineering design for a successful and economically viable system opera-on. Our power and energy division has completed numerous major photovoltaic projects; we have achieved a successful balance of combining engineering challenges, the prac-cality of construc-on, and beneficial economic results. We can provide systems commissioning for a variety of facili-es, including the support of LEED cer-fica-on submi!als.

LEED Experience: IDS incorporates sustainable, energy-efficient, and environmentally conscious designs as a significant component of each project. We are recognized for our use of water-efficient plant materials, recycled materials, and water-efficient irriga-on systems. IDS is a member of the Green Building Council, on design teams for LEEDcer-fied building projects, and employs numerous full--me LEED Accredited Professionals.

The IDS Civil Engineering division offers a wide array of exper-se in specializing in providing planning and en-tlement, civil engineering design, surveying and mapping, construc-on LEED, sustainable design, and construc-on administra-on to public agencies,

RFQ No. 25-003
CITY OF HERMOSA BEACH 65 On-Call Professional Architectural Services owners, and developers of retail, commercial, office, industrial, ins-tu-onal, and residen-al projects.

Sustainable Engineering
The firm’s project approach begins with a
complete assessment of project
requirements to achieve a LEED
cer-fica-on or provide a sustainable
design without cer-fica-on. To meet the
project requirements our team will
inves-gate all sustainability op-ons
including photovoltaic solar system,
commercial and residen-al fuel cell
systems, geothermal ground source heat pump systems, low energy LED ligh-ng products, water conserva-on design solu-ons, day ligh-ng harves-ng, low-flow plumbing fixtures and high SEER air condi-oning equipment. Parking Lot with Solar IDS provides a dedicated Landscape Architecture Riverside County Coroner Facility team that specializes in building healthy places for
communi-es through the prac-ces of
landscape architecture and ecological
restora-on. The team focuses on the
rela-onship between land and people
where we are only as healthy as our
surroundings. The majority of the team’s
work lies in municipali-es, coun-es and
other California agencies working closely
with clients and stakeholder groups to
design and build healthy communi-es and
improve quality of life. The projects designed draw from natural and cultural histories of the land and improve the natural ecological systems. Our exper-se includes historic preserva-on, adap-ve re-use, cultural landscapes, cultural and natural history interpreta-on, ecological restora-on, Landscaping, Los Alamitos-Rossmoor Library sustainable design, drought tolerant plan-ng, low water irriga-on systems, and context-integrated design.

RFQ No. 25-003
CITY OF HERMOSA BEACH 66 On-Call Professional Architectural Services Our in-house Cost Estimation Services are provided by experienced cost es-mators, suppor-ng both new construc-on and complex renova-on projects supplying knowledge for a variety of tenant improvement types. U-lizing the latest in cost control methods, IDS ensures clients’ projects are well planned and expertly executed. In the delivery of its cost services, IDS provides reliable, accurate es-mates while mee-ng its client’s most cri-cal deadlines.

Building Information Modeling (BIM)
Building on decades of hands-on experience in BIM, IDS is commi!ed to crea-ng value for our clients through innova-ve and fully integrated design solu-ons. IDS’ BIM plaTorm helps our mul--discipline design and construc-on teams improve project efficiency by op-mizing performance and response--me of visualiza-ons and simula-ons to create unprecedented data rich models. Our clients are experiencing the benefits of BIM that extend long past the comple-on of a project - including improved constructability, be!erperforming buildings and more efficient project delivery as well as construc-on cost savings, schedule compression and energy reduc-ons.

We have completed numerous BIM projects ranging from large civic projects such as John Wayne Airport Terminal Expansion to K-12 School projects, to private commercial buildings.

IDS has assisted with the development of BIM standards for public and private organiza-ons.

With the advances of rendering technology, IDS maintains several state-of-the-art rendering programs to provide simula-ons and effec-ve presenta-ons.

RFQ No. 25-003
CITY OF HERMOSA BEACH 67 On-Call Professional Architectural Services Page 1039 of 1564 RFQ No. 25-003
CITY OF HERMOSA BEACH 68 On-Call Professional Architectural Services Architecture Rendering, Maywood Teen Center

RFQ No. 25-003
CITY OF HERMOSA BEACH 69 On-Call Professional Architectural Services

ORGANIZATION CHART

RFQ No. 25-003
CITY OF HERMOSA BEACH 71 On-Call Professional Architectural Services The IDS staffing and resource management plan is based on our extensive experience providing A/E services for public agencies. IDS will furnish the most expedi-ous and efficient response -me available, including all key stakeholders, to ensure collabora-ve success. Our flexible organiza-onal infrastructure allows us to meet any project’s technical and schedule challenges by assigning the appropriate members with specific qualifica-ons and experience to match the project scope, budget and schedule requirements. Close internal collabora-on and coordina-on

BIOS OF KEY STAFF

TEAM INTRODUCTION
Community Center

RFQ No. 25-003
CITY OF HERMOSA BEACH 72 On-Call Professional Architectural Services between all disciplines, supported by stateof-the-art technology, provides quality of service and efficiency in produc-on.

The IDS team listed on our Organiza-on Chart in the Team Staffing sec-on above, have worked independently or teamed on projects with similar deliverables and have successfully collabora-vely provided architectural and engineering services for numerous on call contracts.

Resumes for key staff begin on the following page and include their experience, qualifica-ons, and cer-fica-ons.

John Silber, AIA
Principal Architect
An award-winning architect with more than three decades of experience working on a wide range of projects both the public and private sectors. John’s upfront planning and design efforts are instrumental in crea-ng sites and structures that fit seamlessly with their surroundings, are carefully a!uned to their use, and contribute to making las-ng and meaningful places. John’s projects have ranged in scope from minor facility upgrades to new
construc-on, assessment and renova-on projects for
various project types including, office buildings,
commercial buildings, educa-on, and healthcare.

As Project Manager, John will be responsible for overseeing the technical adequacy and design of all work orders
assigned by the City and will monitor the progress of each project to ensure the City’s goals and objec-ves are
intertwined within the design.

Relevant Project Experience:
• Riverside County Sheriff’s, Tenant Improvements at Various Facili-es Various Loca-ons • City of Irvine Civic Center Public Safety Tenant Improvements | Irvine, CA • City of Santa Ana City Hall Tenant Improvements | Santa Ana, CA 35+ years of
experience
EDUCATION:

Master of Architecture, Southern
California Ins-tute of Architecture
PROFESSIONAL REGISTRATION:

Professional Architect:

California #C15573

RFQ No. 25-003
CITY OF HERMOSA BEACH 73 On-Call Professional Architectural Services • City of Fountain Valley, City Hall Improvements | Fountain Valley, CA
• Rincon del Diablo Municipal Water District Office Building Improvements Escondido, CA
• City of Rancho Cucamonga Family Resources Center
Rehabilita-on Project
| Rancho Cucamonga, CA
• County of Orange, Yale Naviga-on Center | Santa Ana, CA • City of Perris Senior Center Mul-purpose and Nutri-on Room Improvements | Perris, CA • City of Perris Bob Glass Gym Community Program
Enhancement Project Perris, CA
• County of Orange San-ago Oaks Park - Parking Lot & Pa-o Upgrade Orange, CA
• City of Commerce Veterans Memorial Park Recrea-on
Center Commerce, CA
• City of Maywood Teen Center Conversion | Maywood, CA
• City of Industry, New Banquet Hall Expo Center | City of Industry, CA
• City of Irvine Sweet Shade Park Recrea-on Center | Irvine, CA • City of Irvine, Deanna Manning Stadium & Bill Barber
Improvement Project| Irvine, CA
Shelley Sivak, RA, LEED AP
Project Architect
Ms. Sivak has been involved in architecture and interior design for more than 25 years, shaping space, and bringing life to urban and suburban seXngs, which create a strong sense of place. Shelley specializes in reviewing the state of the exis-ng building and evalua-ng its

RFQ No. 25-003
CITY OF HERMOSA BEACH 74 On-Call Professional Architectural Services size and layout for the intended use, iden-fying the need for repair, renova-on, and expansion.

Relevant Project Experience:
• Orangewood Children & Family Center Secure Ves-bule & Lobby Upgrades | Orange, CA
• County of Orange, Yale Naviga-on Center | Santa Ana, CA • City of Irvine Civic Center Public Safety Tenant
Improvements | Irvine, CA
• Placen-a Library District, Outdoor Library & Loading Dock | Placen-a, CA
• Los Angeles County Library Headquarters Tenant
Improvements Design Los Angeles, CA
• City of Anaheim West Tower Upgrades and Tenant
Improvements Anaheim, CA
• County of Orange, El Toro Library Moderniza-on | Lake Forest, CA Samuel Piper, RA, LEED AP: BD+C, EDAC
25+ years of
experience
EDUCATION:

Master of Architecture, California
State Polytechnic University,
Pomona
PROFESSIONAL REGISTRATION:

Professional Architect:

California #C33767
LEED Accredited Professional

RFQ No. 25-003
CITY OF HERMOSA BEACH 75 On-Call Professional Architectural Services Project Architect
Mr. Piper has experience working most prominently on healthcare design. Samuel has been involved in the planning and design of major hospitals throughout California with clients such as UCSF and USC. He worked closely with the client and design team at USC Keck’s new Medical Office Building in Pasadena ouTi!ed with a full surgical center and SPD. Sam’s background in understanding both architecture and medical equipment makes him a valuable asset to future California Healthcare
design.

Relevant Project Experience:
• City of Azusa Library Improvements | Azusa, CA
• City of Perris Senior Center Mul-purpose and Nutri-on Room Improvements | Perris, CA
• City of La Habra Library Refresh | La Habra, CA
• Riverside County Sheriff’s Department CJB Lobby
Reconfigura-on Riverside County, CA
• UC, San Francisco, Peninsula Outpa-ent Center San
Mateo, CA
• USC Keck Pasadena MOB 625 S Fair Oaks Ave #400 | Pasadena, CA
Song Brandner, RA, LEED GA
Project Architect
Ms. Brandner specializes in architecture for public and private projects, iden-fying and leveraging the unique points of difference and contexts to craQ tailored, custom designs that challenge assump-ons about how spaces should and can be used. Maintaining an unwavering focus on the details, Song creates projects successful, from assessment to design development through construc-on administra-on .
9+ years of experience
EDUCATION:

Bachelor of Architecture, California
State Polytechnic University,
Pomona
PROFESSIONAL REGISTRATION:

Professional Architect: CA
#C39936 LEED Accredited
Professional:
- Building Design + Construc-on
- Evidence-Based Design
Accredita-on and Cer-fica-on

RFQ No. 25-003
CITY OF HERMOSA BEACH 76 On-Call Professional Architectural Services Relevant Project Experience:
• City of Norwalk Transporta-on Center | Norwalk, CA
• City of Orange, Water Division Warehouse Upgrades |
Orange, CA
• County of Orange, Yale Naviga-on Center | Santa Ana, CA • LA County Development Authority, Kitchen & Bathroom
Replacements at Various Loca-ons | Los Angeles
• City of Menifee, Lazy Creek Recrea-on Center
Improvements Menifee, CA
• City of Rialto City-wide Park Assessment and
Improvements | Rialto, CA
• City of Irvine, Great Park Western Sector Restroom Upgrades | Irvine, CA • City of Irvine Bill Barber Park Improvements | Irvine, CA Aysan Nejad, PhD, AIA, LEED AP, BD+C, WELL AP
Senior Project Architect/Code Compliance
Aysan has more than 12 years of experience and is licensed to prac-ce architecture in California and New York. With more than twelve years of professional architectural experience in all facets of architecture with a porTolio of mixed-use projects, large shell (and tenant improvement), historic renova-on, commercial and
retail, residen-al, science and technology, jus-ce,
avia-on, and industrial projects. She has been involved with all project phases, from schema-cs, design
development, construc-on documents, and 3D
modeling to marke-ng material and presenta-ons,
client and team coordina-on, prepara-on of
scope of services, and -me schedules.

Relevant Project Experience:
25+ years of
experience
EDUCATION:

Master of Architecture,
University of Arizona
PROFESSIONAL REGISTRATION:

Licensed Architect: CA #C32814;
LEED Green Associate
12+years of experience
EDUCATION:

Ph.D of Architecture, Illinois
Ins-tute of Technology, Chicago, IL
PROFESSIONAL REGISTRATION:

CA Architectural License #C-37315,

LEED AP, WELL AP, AIA, US