RFQ No. 25-003
CITY OF HERMOSA BEACH 77 On-Call Professional Architectural Services • Department of General Services, Jesse Unruh Design-Build Renova-on| Sacramento, CA • Richmond Parkway Commerce Center, Remodel | Richmond, CA • Power Plant Site Design | Richmond, CA
Quentin Montrie, LEED AP
Sr. Project Designer
Quen-n has over 25 years of experience as a Senior Design Architect for program-driven, interdisciplinary architecture, master planning, and urban design projects. Quen-n’s
exper-se includes comprehensive technical design details and documenta-on for public agencies and master planning. Quen-n is a highly effec-ve presenter and lecturer to government review boards and large community audiences.
Relevant Project Experience:
• Riverside County Sheriff’s Department, Palm Desert
Sheriff Sta-on Expansion | Palm Desert, CA
• City of Perris Senior Center Mul-purpose and Nutri-on Room Improvements | Perris, CA
• City of Perris Bob Glass Gym Community Program
Enhancement Project Perris, CA
• Riverside County Sheriff’s Dept., Larry D. Smith
Correc-onal Facility Kitchen Moderniza-on | Banning, CA • Sweetwater Union High School District, Interim District Offices Chula Vista, CA
• Sweetwater Union HSD, L Street Facili-es Assessment & Development Chula Vista, CA 25+ years of
experience
EDUCATION:
BS, Architecture, University of
Maryland, College Park
PROFESSIONAL REGISTRATION:
LEED Accredited Professional
RFQ No. 25-003
CITY OF HERMOSA BEACH 78 On-Call Professional Architectural Services Mahsa Javaherian
Project Designer
Ms. Javaherian is a quick-learning mul--tasker who uses a research-based design approach u-lizing as-built drawings, building code, and access compliance that factor into project flow, form, and finish materials.
Relevant Project Experience:
• City of Maywood Teen Center Conversion | Maywood, CA
• City of Lancaster, El Dorado Park Revitaliza-on | Lancaster, CA • City of Lancaster, Mariposa Park Renova-on |
Lancaster, CA
• City of La Habra, Vista Grande Dog Park | La Habra,
CA
• City of San Bernardino, Speicher Memorial Park
Ballfield Improvements | San Bernardino, CA
• City of Corona, Veterans Memorial Plaza
Enhancement |
Corona, CA
Jill Van Sickle, PLA, ASLA
Associate Principal Landscape Architecture
Ms. Van Sickle is a senior- level licensed landscape
architect with experience in site design, park and master planning, Project Management, and federal
government projects. She specializes in the produc-on
of crea-ve, sustainable designs using efficient problem-solving skills and design management techniques. Relevant Project Experience:
10+ years of
experience
EDUCATION:
Master of Architecture, Interior
Architecture & Design, Florida State
University
RFQ No. 25-003
CITY OF HERMOSA BEACH 79 On-Call Professional Architectural Services • Cantarini Ranch Landscape Master Plan for West
Communi-es | Carlsbad, CA*
• City of La Mirada - Splash Aqua-c Center | La Mirada, CA* • City of San Marcos, Buelow Park| San Marcos, CA*
• City of San Marcos, Sunset Park| San Marcos, CA*
• City of Encinitas, Moonlight State Beach | Encinitas, CA* • FormLA Landscaping, Inc., Christopher Robin Preschool | Los Angeles, CA*
• FormLA Landscaping, Inc., E Rus-c Road Residence |
Santa
Monica, CA*
* Prior to joining IDS
LANDSCAPE ARCHITECTURE
Kristen Gros, PLA, ASLA, LEED AP ND • City of Oxnard, Durley Park Revitaliza-on | Oxnard, CA Landscape Architect • City of Azusa, Canyon City Dog Park | Azusa, CA Education: Master of Landscape Architecture, • Santa Monica 19th Street Community Garden | Santa Monica, CA California State Polytechnic University, Pomona • City of Lancaster, El Dorado Park Revitaliza-on | Lancaster, CA Professional Credentials: • City of Lancaster, Mariposa Park Renova-on | Lancaster, CA Licensed Landscape Architect: • City of La Habra, Vista Grande Dog Park | La Habra, CA CA #6288 • City of Downey, Rio San Gabriel Park, Green, Safe & Ac-ve Park LEED Accredited Professional Neighborhood Improvements | Downey, CA Development
Ruoxi Cao, PMP, LEED AP ND, SITES
AP
Landscape Architect Designer
Education: Master of Landscape Architecture,
University of Southern California
Professional Credentials: Project Management
Professional, LEED Accredited Professional
Neighborhood Development,
SITES Accredited Professional
• City of Oxnard, Durley Park Revitaliza-on | Oxnard, CA • City of Azusa, Canyon City Dog Park | Azusa, CA
• Santa Monica 19th Street Community Garden | Santa Monica, CA • City of San Bernardino, Speicher Memorial Park Ballfield Improvements
| San Bernardino, CA
• Southwest Community College Master Plan Design | Los Angeles, CA
18+ years of
experience
EDUCATION:
Bachelor of Landscape Architecture,
cum laude, California State
Polytechnic University, Pomona
PROFESSIONAL REGISTRATION:
Professional Landscape Architect:
CA #5804
ASLA Na-onal and San Diego
Chapters
RFQ No. 25-003
CITY OF HERMOSA BEACH 80 On-Call Professional Architectural Services Jaime Rosenbach, PE, SE
Lead Structural Engineer
With over 40 years of experience in structural design, Mr.
Rosenbach has been involved with new structures, evalua-ng and retrofiXng exis-ng structures, and remodeling and
modernizing exis-ng buildings. In addi-on, he has conducted and reported numerous forensic seismic inves-ga-ons. Jaime has field experience, providing construc-on administra-on, code compliance review, and plan check services for mul-ple projects.
Relevant Project Experience:
• City of La Habra Corporate Yard Upgrades and
Programming Assessment
• City of Santa Monica Fleet Yard Building Tenant
Improvement
• City of Carlsbad Public Safety and Service Center
Renova-on
• County of Riverside Lamb Canyon Landfill
40+ years of
experience
EDUCATION:
MS, Structural Engineering, California
Polytechnic University, Pomona
PROFESSIONAL REGISTRATION:
Professional Structural Engineer:
California #S5186;
Professional Civil Engineer:
California #C42855
RFQ No. 25-003
CITY OF HERMOSA BEACH 81 On-Call Professional Architectural Services Stephan Uthoff PE, SE | Structural Engineer • Los Angeles World Airports Recycling Repair Yard Reloca-on • City of Carlsbad, Safety Center Seismic Retrofit and Renova-ons
RFQ No. 25-003
CITY OF HERMOSA BEACH 82 On-Call Professional Architectural Services • Los Angeles County Central Juvenile Hall Wall and Fence RepairsCity of Laguna Hills, Glenneyre Street Parking Structure Rehabilita-on Laguna Hills, CA
STRUCTURAL ENGINEERING
Victor Mercado, PE, SE • Orangewood Children & Family Center Secure Ves-bule & Lobby Senior Structural Engineer Upgrades | Orange, CA
Education: MS, Civil Engineering, University of • City of Perris Senior Center Mul-purpose and Nutri-on Room California, Irvine Improvements | Perris, CA
Professional Credentials: • City of Glendora Corporate Yard Improvements | Glendora, CA Professional Structural Engineer: CA #S5020; Pro- • Riverside County Sheriff’s Department Palm Desert Sheriff Sta-on fessional Civil Engineer: CA C65325 Expansion | Palm Desert, CA John VanValkenburg, PE, SE |
• City of Glendora Corporate Yard Improvements
Structural Engineer
• Pomona Fairplex Grandstand Structural Analysis
Education: BS, Structural Engineering, University
• Charles Drew University, School of Nursing Building, New Steel of California, San Diego
Construc-on
Professional Credentials:
• Rio Hondo College Portable Buildings Redesign of Conduit Supports Professional Structural Engineer: CA #S5932; Professional Civil Engineer: CA C74939• Inland Empire U-li-es Agency Central Plant Cooling Tower
Steven Collins, PE, LEED AP
Lead Electrical Engineer
Education: MS, Structural Engineering, University
of Texas at Aus-n
Professional Credentials:
Professional Structural Engineer: CA #S3733;
Professional Civil Engineer: CA #48168
• City of Laguna Beach Fire Sta-ons Structural Evalua-ons • Los Angeles World Airports, Consolidated Rent-A-Car (ConRAC) • City of Glendora Corporate Yard Moderniza-on and Expansion
RFQ No. 25-003
CITY OF HERMOSA BEACH 83 On-Call Professional Architectural Services Mr. Collins brings over 25 years of experience in Electrical Engineering for Building Systems and has exper-se in municipal, educa-on, commercial, and healthcare markets. His experience includes field inves-ga-on, design, and specifica-ons for electrical service entrance equipment, standard and emergency distribu-on systems, ligh-ng systems, controls, power-to-u-liza-on equipment and devices, fire alarm systems, and telecommunica-on and low-voltage raceway
systems.
Relevant Project Experience::
• City of Rancho Cucamonga Family Resources Center
Rehabilita-on Project | Rancho Cucamonga, CA
• County of Riverside Sheriff Department, Planning and A/E Improvement Projects | Riverside County, CA
• City of Lancaster, Samaritan’s Purse Park (formerly El Dorado Park) & Community Center Revitaliza-on |
Lancaster, CA
• City of Industry, New Banquet Hall Expo Center | City of Industry, CA • Orange County Sheriff’s Department, Central Men’s Jail Ligh-ng Retrofit | Orange, CA ELECTRICAL ENGINEERING (Support Sta-)
Manolito Ocampo, PE | Electrical Engineer • City of Perris Senior Center Mul-purpose and Nutri-on Room Education: BS, Electrical Engineering, in Holy Angel Improvements University in the Philippines • City of Irvine Police Dept Workspace Reloca-on & Tenant Improvements Professional Credentials: Professional Electrical • La Palma City Yard Building Improvements Engineer: CA #E16367 • Los Angeles World Airports Recycling Repair Yard Reloca-on Bob Kramer | Electrical Project Manager
Education: Construc-on Architectural Engineering
Technology, Central New Mexico College
• Orange County Sheriff’s Department Safety & Security Improvements • Sweetwater Union HSD, L Street Facili-es Fleet EVSE Engineering • City of Irvine, Great Park Electric Vehicle Charging Sta-ons • City of Orange Water Division Warehouse Replacement & Reloca-on • Department of Veteran’s Administra-on, Air Handler Unit Replacement
25+ years of
experience
EDUCATION:
MS, Electrical Engineering,
Rensselaer Polytechnic Ins-tute
PROFESSIONAL REGISTRATION:
Professional Electrical Engineer:
California #E22805;
LEED Accredited Professional
RFQ No. 25-003
CITY OF HERMOSA BEACH 84 On-Call Professional Architectural Services Michael Reed | Lighting Project Manager
Education: AA, Computer Science, Catonsville
Community College, MD
• County of Riverside Sheriff John J. Benoit Deten-on Center Shade Structure
• City of Carlsbad, Carlsbad Blvd. Ligh-ng Study | Carlsbad, CA • City of Santa Ana, Civic Center Perimeter Street Ligh-ng
• City of Victorville, Old Town Street Ligh-ng Study and Design Darren Smith, PE, BEAP
Lead Mechanical Engineer
Darren Smith is a registered mechanical engineer with over 25 years of experience in design bid build and design-build projects. With experience in designing and managing numerous construc-on projects, Darren brings cross-communica-on at various levels of project ownership and the flexibility needed for project task order assignments.
Relevant Project Experience:
RFQ No. 25-003
CITY OF HERMOSA BEACH 85 On-Call Professional Architectural Services • Rincon del Diablo Municipal Water District Office Building Improvements Escondido, CA
• City of Perris Senior Center Mul-purpose and Nutri-on Room Improvements | Perris, CA
• City of Maywood Teen Center Conversion | Maywood, CA
• Deanna Manning Stadium & Bill Barber Shade Structure
Improvements Irvine, CA
• City of Carlsbad, Safety Center Seismic Retrofit and
Renova-ons Carlsbad, CA
• County of Orange, Yale Naviga-on Center | Santa Ana, CA • Metropolitan Water District HQ HVAC System Equipment
& Chiller Plant
Upgrades | Orange, CA
MECHANICAL/PLUMBING ENGINEERING (Support Staff)
• Rincon del Diablo Municipal Water District Office Building Andrew Bussey, PE | Mechanical Engineer
Improvements
Education: BS, Environmental Engineering Solar
Op-on, California State Polytechnic University, San • City of Perris Senior Center Mul-purpose and Nutri-on Room Luis Obispo Improvements
Professional Credentials: • DGS, Department of Veterans Affairs Air Handler Units Replacement Professional Mechanical Engineer, California
• City of Anaheim West Tower HVAC Rehabilita-on & Replacement #M25330 • DGS, Atascadero State Hospital New Cogen Plant Scoping Documents • DGS, Department of Veterans Affairs Air Handler Units Replacement Anthony Zanotti, PE | Mechanical Engineer
• Ronald Reagan State Building, Fire Sprinkler Piping & Domes-c Education: BS, Mechanical Engineering University Water Moderniza-on of Southern California
• Orange County Sanita-on District, Exterior Ligh-ng at Treatment Professional Credentials: Professional Mechanical Plants No. 1 & No. 2 Engineer, CA #M36110
• City of Carlsbad Public Safety Center Renova-on
25+ years of
experience
EDUCATION:
BS, Mechanical Engineering
Technology, California State
University, Long Beach
PROFESSIONAL REGISTRATION:
Professional Mechanical Engineer,
California #M30841;
ASHRAE (Building Energy Audi-ng
Professional)
RFQ No. 25-003
CITY OF HERMOSA BEACH 86 On-Call Professional Architectural Services Ronnie Jimenez, LEED AP BD+C
• City of Lancaster Mariposa Park
Mechanical Project Lead
• City of Lancaster Samaritan’s Purse Park
Education: BS, Mechanical Engineering Polytechnic
• DGS, Department of Veterans Affairs Air Handler Units Replacement
University of Philippines, Manila
• DGS, Pa!on Hospital Building 70 Roof and HVAC Replacement Professional Credentials:
• City of Anaheim West Tower HVAC Rehabilita-on & Replacement LEED Accredited Professional Building Design + Construc-on Adrian Anderson, PE
Lead Civil Engineer
Adrian has over 25-years of experience with various street improvement projects ranging from new roadway alignment studies, to widening and rehabilita-on, ADA access, and ac-ve transporta-on. He leads the civil engineering group at IDS overseeing PS&E tasks, project reports, and other civil documents.
RFQ No. 25-003
CITY OF HERMOSA BEACH 87 On-Call Professional Architectural Services Relevant Project Experience:
• Rincon del Diablo Municipal Water District Office Building Improvements Escondido, CA
• City of Perris Senior Center Mul-purpose and Nutri-on Room Improvements | Perris, CA
• Orange County Sanita-on District Plant Water Piping
Replacement at Secondary Classifiers | Fountain Valley, CA • City of Irvine, Deanna Manning Stadium & Bill Barber
Improvement Project| Irvine, CA
• Cal Poly Pomona, Arabian Horse Center Wash & Grooming Sta-on | Pomona, CA
• Riverside County Sheriff Dept., Coroner Facility Parking Lot Improvements and Water Quality | Perris, CA
CIVIL ENGINEERING (Support Staff)
• City of Perris Senior Center Mul-purpose and Nutri-on Room Silman Ruiz, PE Improvements | Perris, CACity of Corona, Old Police Department Civil Engineer/Alternate Civil Demoli-on | Corona, CA
Education: BS, Civil Engineering, California State • Riverside County Sheriff’s Department, Erosion Control and University, Fullerton Maintenance | Palm Desert, CA
Professional Credentials: • Riverside County Sheriff’s Department, Redesign Facility Entrance and Professional Civil Engineer: California #C94658 Security Booth P-1
• Riverside County Sheriff’s Department, Palm Desert Sta-on Paul Murray, PE
Senior Civil Engineer
Education: BS Civil Engineering, University of
Southern California
Professional Credentials: Professional Civil
Engineer, CA #C74559
• City of La Habra Corporate Yard
Upgrades and Programming
• Riverside County Sheriff’s Department
Palm Desert Sheriff Sta-on Expansion
• City of Carson, Wilmington Ave Street
Improvements
• City of Maywood Teen Center Conversion
25+ years of
experience
EDUCATION:
BS, Civil Engineering, California
State University, Long Beach
PROFESSIONAL REGISTRATION:
Professional Civil Engineer:
California #C60955
RFQ No. 25-003
CITY OF HERMOSA BEACH 88 On-Call Professional Architectural Services • Sweetwater Union HSD, L Street Facili-es Vaca-on
Narith Lao, PE, PLS, QSD Project Manager,
Surveying & Mapping
With over 30 years of professional experience, Mr. Lao brings an extensive experience teaming with government agencies on both the city to the federal level as well as many Fortune 500 companies. Specializing in en-tlements, Mr. Lao is deeply familiar with legal descrip-ons, lot line adjustments, lot mergers, parcel and tract maps and is an unmeasured
resource to the team. As the Project Manager of the
Survey and Mapping division, Mr. Lao will be responsible for overseeing the surveying team, all work orders
assigned by the City and monitor the progress of each
project to ensure the City’s goals and objec-ves are
intertwined within the design.
Relevant Project Experience:
• Los Angeles County Department of Parks & Recrea-on
Wellbeing Spaces | Los Angeles County, CA
• Adelanto Rancho Park | Adelanto, CA
• City of Norwalk Parks | Norwalk, CA
• California State University, Dominguez Hills Metro Land Survey & Legal Descrip-on | Carson, CA
Jason Wetterich, PE
Civil Engineer
Education: BS, Civil Engineering, California State
University, Long Beach
Professional Credentials:
Professional Civil Engineer: California #C94131
• Riverside County Sheriff Dept., Coroner Facility Parking Lot Improvements, Drainage, and Water Quality | Perris, CA
• La Cañada Flintridge, Traffic Signal Modifica-ons | La Cañada Flintridge, CA
• Los Angeles World Airports, Roadways, U-li-es & Enabling Projects, Paving & Street Design | Los Angeles, CA
• Los Angeles Community College District, Pierce College Storm Water
Implementa-on| Woodland Hills, CA
30+years of experience
EDUCATION:
BS, Civil Engineering, California
State
Polytechnic University, Pomona
PROFESSIONAL REGISTRATION:
Professional Civil Engineer:
California #C94131
Professional Land Surveyor: LS8046
RFQ No. 25-003
CITY OF HERMOSA BEACH 89 On-Call Professional Architectural Services • TRCMA - Structural Retrofit & Repair Titan Proper-es | Irvine, CA • Rancho San-ago Community College Accessibility
Route Improvement Project | Santa Ana, CA
• 2-mile corridor on Avenue S from freeway 14 west
to Anaverde Project | Palmdale, CA
• ½-mile corridor on Via Princessa star-ng at
freeway 14 south to end of Fair Oaks Project | Santa
Clarita, CA
• 2.5-miles of local streets in Northpark subdivision from Sunset Hills Drive to Copperhill Drive | Santa Clarita, CA
SURVEYING & MAPPING SUPPORT STAFF
• Los Angeles County Department of Parks & Recrea-on
Victorio Barcarse Wellbeing Spaces
Land Survey Technician
• Adelanto Rancho Park
Education:
• City of Norwalk Parks
BS, Technological Ins-tute of the Philippines
• CSU, Dominguez Hills Metro Land Survey & Legal Descrip-on • TRCMA - Structural Retrofit & Repair Titan Proper-es
Survey Team Members
Charles Crable Party
Chief
Jeff Fisher Party
Chief
Danny Davis
Party Chief
Jonathan
Lao Chainman
RFQ No. 25-003
CITY OF HERMOSA BEACH 90 On-Call Professional Architectural Services Said Hilmy, PhD, SE, LEED AP Principal In
Charge
Dr. Hilmy has over 40 years of experience in structural engineering design and analysis and project management with strong exper-se in the design and upgrade of steel, concrete, and wood structures. Recognized for his knowledge of code developments and seismic retrofit, Dr. Hilmy has worked on more than $3 billion engineering projects and more than 200 seismic assessments and retrofit projects in California.
Mr. Hilmy provides organiza-onal leadership with a focus on quality control in the delivery of construc-on
documents and excellent customer service.
Relevant Project Experience:
• Los Angeles Metro, Tier 1, Tier 2 Parking Condi-on
Studies
• John Wayne Airport, Replacement Parking Structure C | Irvine, CA
• City of San Bernardino, 3 Parking Structures Condi-on Assessments
• City of Riverside Parking Structures 1 and 2, Seismic Strengthening, Structural Repair, and Façade Enhancement
• City of Manha!an Beach, Parking Lot 3 Seismic Evalua-on • Exposi-on Park New Underground Parking Structure Budget Package 35+years of
experience
EDUCATION:
Doctorate, Structural Engineering,
Cornell University
PROFESSIONAL REGISTRATION:
Professional Structural Engineer:
California #S3680
Professional Civil Engineer:
California #C43988
LEED Accredited Professional
RFQ No. 25-003
CITY OF HERMOSA BEACH 91 On-Call Professional Architectural Services Faisal Dakhil
Lead Cost Estimator
Mr. Dakhil has over 30 years of pre-construc-on, construc-on management, and es-ma-ng experience in a broad spectrum of projects ranging in value from $1 million to more than $250 million. Faisal has a long track record of successful jobs coming in under budget and on -me, resul-ng in substan-al client savings.
Relevant Project Experience:
• Rincon del Diablo Municipal Water District Office
Building Improvements Escondido, CA
• City of La Habra Corporate Yard Upgrades and
Programming Assessment La Habra, CA
• South Orange County CCD, Saddleback College Single
Occupancy All Gender Restroom | Mission Viejo, CA
• City of Perris Senior Center Mul-purpose and Nutri-on Room Improvements | Perris, CA
• City of Commerce Veterans Memorial Park Recrea-on Center Commerce, CA • City of Irvine, Bill Barber Park Shade Structures | Irvine, CA 30+ years of
experience
EDUCATION:
MS, Civil Engineering, University of
Southern California;
BS, Civil Engineering, University of
Southern California
RFQ No. 25-003
CITY OF HERMOSA BEACH 92 On-Call Professional Architectural Services
SUBCONSULTANTS
IDS will be enhancing the project team’s resources with subconsultants who can provide the following complementary services.
ADA Accessibility and Compliance: SCDS Consulting Design | Gardena, CA: Established in 2007, SCDS Consul-ng Design provides a full range of A&E services including Architecture, Planning, Civil, Structural, Mechanical, Electrical and Plumbing Engineering. SCDS has provided professional services to various facili-es requiring Cleanroom and Lab design as well as Security Design for DOD and ICD 705 standards, including Northrop Grumman, Raytheon, JPL and Boeing since their business started in 2007. SCDS provides Code Consul-ng and CASp Inspec-on services for Accessibility and ADA concerns with a team of CASp Inspectors available for your project.
GEOTECHNICAL ENGINEERING: Associated Soils Engineering, Inc.:
Associated Soils Engineering, Inc. (ASE), headquartered in Signal Hill, California, has been in business for over 45 years providing services to many municipali-es, school districts, as well as private industry throughout Southern California. These facili-es are considered among the best in Southern California providing tes-ng services for many compe-tors as well as for the in-house clients. ASE’s in-house laboratory has been accepted by the State of California Department of Transporta-on (Caltrans) and Division of State Architect (DSA)
RFQ No. 25-003
CITY OF HERMOSA BEACH 93 On-Call Professional Architectural Services under the Laboratory Evalua-on and Acceptance program (LEA 224), as well as AASHTO/CCRL and AMRL (Hot Mix Asphalt, Aggregate, Soil, & Portland Cement Concrete) and the City of Los Angeles. ASE is commi!ed to providing Geotechnical Engineering and soils and materials tes-ng services with a high degree of professional excellence and proficiency.
RFQ No. 25-003
CITY OF HERMOSA BEACH 94 On-Call Professional Architectural Services IDS Group and our team of professional engineers provide value added mul-disciplinary, ‘onestop-shop’ design and consul-ng on-call services for various municipali-es. Below is a par-al lis-ng of IDS’ On-Call contracts within the last five (5) years. A complete lis-ng can be made available upon
request.
• City of Carson Engineering On-Call Services
• County of Los Angeles County Structural &
Architectural On-Call Services
• Los Angeles County Department of Parks &
Recrea-on As-Needed AE Services
• City of Azusa On-Call Engineering Services
• City of Glendora Civil and Structural On-Call
Services
• City of La Canada Flintridge On-Call A/E
Services
• City of Corona On-Call Electrical
Engineering Services
• City of Ontario, On-Call Architectural, Space
Planning and Engineering Design Services
• City of Norco, On-Call
Architecture/Landscape Design Services
• City of Corona On-Call Architectural
Services
• City of Corona On-Call Landscape
Architecture & Irriga-on Services
• City of Corona On-Call Structural
Engineering Services
RFQ No. 25-003
CITY OF HERMOSA BEACH 95 On-Call Professional Architectural Services • County of Riverside - Economic
Development Agency AsNeeded AE
Services
• City of Riverside As-Needed Civil
Engineering
• City of Placen-a PSA - On-Call A/E Services
• City of La Habra On-Call A/E Services
• City of Fontana Electrical Design On-Call
• City of Fontana HVAC Mechanical Design
On-Call City of Anaheim On-Call
Engineering for Conven-on Center &
Arena Division
• City of Fountain Valley As-Needed On-Call
Design Services
• City of Irvine A/E and PM/CM Services
• City of Laguna Beach On-Call Agreement
• City of Newport Beach On-Call
• City of Pasadena On-Call
• City of Santa Ana On-Call Engineering
Services
• City of Santa Ana Public Works - Space
Planning and Architectural Services
• San Bernardino County As-Needed
Architectural On-Call
• San Bernardino County As-Needed
Structural Engineering On-Call
• San Bernardino County As-Needed
Healthcare Mechanical, Electrical &
Plumbing On-Call
• San Bernardino City Unified School District
Structural
Engineering Services
The IDS team understands the issues impac-ng local government and we are well-versed in the nuances of tradi-onal public and alterna-ve capital delivery methods. Our experts understand that the future prosperity of municipali-es and their cons-tuencies will be shaped, in part, by leadership’s ability to demonstrate that high quality service can be provided in a cost-effec-ve manner.
Our clients’ partner with IDS because of our a focus on procurement, implementa-on and programming choices that capture the full poten-al of projects to stakeholders. The IDS team has experience represen-ng and advising public agencies and suppor-ng private bid teams on
RELEVANT PROJECT EXPERIENCE
AND REFERENCES
RFQ No. 25-003
CITY OF HERMOSA BEACH 96 On-Call Professional Architectural Services complex social infrastructure developments. With IDS, our clients receive the right complement of commercial, financial, and technical skills, from a group with a deep understanding of various policy implica-ons.
97 RFQ No. 25-003
CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
Orange County, Yale Navigation Center, Adaptive Reuse &
98 RFQ No. 25-003
CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
Conversion
Brief Description
The Yale Naviga-on Center project included completely guXng an aging and abandoned -lt up industrial building and the addi-on of 20,000 sq. Q. expanding the already 44,000 sq. Q. building. The 64,000 sq foot building will be u-lized for the rehabilita-on and transi-onal programs for up to 425 homeless in Orange County with the goal of preparing them to return to a self-sufficient lifestyle. The facility includes a full commercial kitchen, health care training facili-es, and over 40 office spaces for the program administra-on staff. The expansion/ renova-on cost was approximately $25 M.
Kitchen capacity allows full meal service for the 425 residents. Indoor and outdoor dining areas double as social gathering areas. As the Naviga-on Center is located in a long-establish industrial park due diligence requires that potable water service size and sewer main service size available in the street be checked against demand before the County could fully commit to target resident popula-on.
The challenges of the accelerated schedule and the drive to achieve a good neighbor design that would be acceptable to the community were addressed through con-nuous interac-on between all IDS Group disciplines, the contractor (who was brought in during the design phase) as well as the user group which included the County officials and facility operators. Frequent communica-on was a must to address all the design challenges as well as several public outreach workshops with the community and full coopera-on from the (a) funding sources (b) facility future operator (c) contractor, and (d) jurisdic-ons including the County building officials, and City of Santa Ana.
These mee-ngs in conjunc-on with the implementa-on of the lessons learned from the opera-on of other shelters in Southern California were very effec-ve resul-ng with posi-ve acclama-ons and feedback from the user groups and the community at large.Project Relevance Reference Information • Architectural planning and design • Structural Engineering
99 RFQ No. 25-003
CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
• Mechanical/Plumbing Engineering• Electrical engineering• Construc-on cost es-ma-ng• Construc-on support • Office• Residen-al• Mixed-Use• Zoning, planning & building approvals, permits and other en-tlements
• Tenant improvements• Alterna-ves analysis• HVAC
• Street and area ligh-ng systems• ADA Compliance
County of OrangeMr. Ma!hew Durbin, Sr. Project ManagerT: 714.667.1626E: [email protected] Dates: 2020-2022Contract Amount: $25M Project Team Members
Said Hilmy, PhD, PE, SE | Principal In Charge John Silber, RA | Principal Architect / Project ManagerShelley Sivak, RA, LEED AP | PA / Interior DesignSong Brandner, RA, LEED GA | Project ArchitectJaime Rosenbach, PE, SE | Structural EngineerVictor Mercado, PE, SE | Structural EngineerDarren Smith, PE | Electrical EngineerBob Kramer | Electrical Project LeadMichael Reed | Ligh-ng DesignFaisal Dakhil | Cost Es-mator • Architectural planning and design• Structural Engineering• Mechanical/Plumbing Engineering• Electrical engineering• Construc-on cost es-ma-ng• Landscape Architecture• Construc-on support • Office• Zoning, planning & building approvals, permits and other en-tlements
• Tenant improvements• Alterna-ves analysis
City of Maywood, Maywood Teen CenterBrief DescriptionThe City of Maywood secured funding for revitalizing underused spaces into much-needed community accessible resources. IDS is renova-ng a former commercial building into a mul--purpose center. The completed space will provide the facility with over 8,000 sf to host educa-onal, recrea-onal, health and wellness, and technology- benefi-ng youth, young adults, and their families in a historically underserved community. We have transformed a vacant industrial-style paint shop into a vibrant teen center, bringing new life to both the building and the community through thoughTul revitaliza-on. This adap-ve reuse not only dedicates the space to the development and educa-on of the younger genera-on but also allows the building itself to become a tool for learning. Through the simplicity of the design, we let the architecture speak for itself. Efficiency is priori-zed in various aspects of the project. A newly added skylight brings daylight and a view of the sky into the heart of the building, enhancing the atmosphere and suppor-ng psychological well-being. The circula-on throughout the space is smooth and intui-ve, guiding visitors naturally through the center. Innova-on is at the core of this teen center, with flexible mul--use spaces and integrated technology that adapt to the evolving needs and interests of the youth. The facility will include cooking classrooms, a makerspace, a computer lab, and study rooms providing teens with a diverse range of spaces to learn, create, and grow.Project Relevance
100 RFQ No. 25-003
CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
• HVAC• ADA ComplianceCity of MaywoodJ
enni
fer Vasqu
Reference Information
101 RFQ No. 25-003
CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
ez, City Manager T: 323.562.5700
E: [email protected]
Contract Dates: June 27, 2024-OngoingContract Amount: $368,682 Said Hilmy, PhD, PE, SE | Principal In Charge John Silber, RA | Principal Architect / Project ManagerShelley Sivak, RA, LEED AP | PA / Interior DesignArchitecture | Amit Barghava, Quen-n Montrie, Mahsa Javaherian, Kaitlyn Do, Marilou FanciscoStructural Engineering | John Van Valkenburg, Victor Mercado Mechanical/Plumbing Engineering | Darren Smith, Andrew Bussey, Kevin Barnes, Ron Magno, Ronnie JimenezElectrical Engineering | Steven Collins, Jesus Soriano, Manny OcampoCivil Engineering | Adrian Anderson, Paul Murray, Narith Lao, Jason We!erich, Gil Iradukunda Cost Es-mator | Sheldon Jackson Project Team Members
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CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
Los Alamitos-Rossmoor Library | Seal Beach, CACounty of Orange Public Works Capital Improvement Division
103 RFQ No. 25-003
CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
Project Address:12700Montecito Road, Seal Beach, CA 90740 Year Completed:8/2021 Under Construc-on - Client Contact Reference Orange County Public Works / A&E Project ManagementMa! DeHart, Project Manager714.667.4972 , [email protected], Contract Value: 424,900Project Informa<on The Los Alamitos-Rossmoor Library was one of Orange County’s older branches located in a building within a shopping center since 1978. IDS provided architectural and engineering tenant improvements and upgrades to the exis-ng library building. IDS Group, the County Library Group, and Orange County Public Works teamed to create a design package eleva-ng the library into a modern community gathering space and technology hub. This project renovated the 10,489 square feet of exis-ng space that accommodated a special Friends of the Library area and increased the community workspace by 1,188 square feet.Inspira-on for the interior design came from the surrounding area’s name, Los Alamitos which translates to “the li!le co!onwoods”. The name is derived from the former local Rancho Los Alamitos, named aQer the abundant co!onwoods. Using the semblance of tree trunk rings, the floor plan’s design entails round, concentric circular shapes and radial star pa!erns. The open view provides lines of sight to key points throughout the building.The renova-on transi-ons the library into a brighter community space welcoming its visitors. There are lounge areas, quiet spaces for groups, individual work and shared community spaces for computer use and reading. As part of the interior upgrades, IDS coordinated a new furniture package. Added renova-ons include building envelope, HVAC, electrical, communica-ons, safety and security, and civil site improvements.
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CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
El Toro Library | Lake Forest, CACounty of Orange Public Works Capital Improvement Division
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CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
Project Address: 24672 Raymond Way, Lake Forest, CA 92630Year Completed: September 2021 Client Contact ReferenceOrange County Facili-es Design and Construc-on / A&E Project ManagementDon Nguyen, Senior Project ManagerProject Informa<on “… please let the others who attended know we at OCCR much appreciate the due diligence that your staff has provided over the past few months. Shelley in particular has made herself available for conference calls, go- tomeetings, and site meetings when called upon so a big hand must be given to her. And (Dr.) Said thank you for doing the 50,000 fly over eye on the design through documentation.” OC Parks - OC Community Resources Project Manager
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On-Call Professional Architectural Services
714.667.4929, [email protected], Contract Value: $88,600.00 The El Toro Library underwent renova-ons through a project by the Orange County Public Libraries.
IDS’ architectural and engineering (A/E) team designed the library to transform it into a modern community space located in Lake Forest.
U-lizing a County of Orange facili-es condi-on assessment report, the IDS team iden-fied and priori-zed necessary work tasks to the building envelope, HVAC, electrical, communica-ons, safety and security, and civil site improvements. While these upgrades added no square footage, they provided a rapid return on investment, such as energy and equipment efficiency and ADA compliance.
The renovated library offers a variety of modern ameni-es and collabora-ve spaces including lounge areas, study areas, furniture with plug-in technology, public-use computers, and a children’s story -me room. The renova-on included considera-ons for accessibility features to accommodate all patrons. Mobile furniture was used to allow staff to easily rearrange the space depending on usage. The library features reading zones for children, teens, and adults, plus a mul-purpose room. High wood ceilings, blue hues, and a large mountain graphic create an invi-ng space. A large pillar and sky light in the center of the library act as a focal point in the space.
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CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
City of Irvine Bill Barber Deanna Manning Stadium Concessions Project Relevance Reference Information• Architectural planning and design• Alterna-ves analysis• Prepara-on and presenta-on of models, renderings, and photo simula-ons• Structural Engineering• Mechanical/Plumbing Engineering • Electrical engineering• Zoning, planning & building approvals, permits and other en-tlements• Construc-on cost es-ma-ng• Construc-on support
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On-Call Professional Architectural Services
City of IrvineMr. Chris Brown, Senior Project Manager1 Civic Center Plaza, Irvine, CA 92606Phone: 949.724.6937Email:
[email protected]
Contract Dates:
8/2020 - 12/2024
Contract Value:
$378,000
S
aid Hil
GENERAL NOTES - FLOOR PLAN
1. SEE G-SHEET SERIES FOR ACCESSIBILITY DETAILS AND ADDITIONAL NOTES 2. PARTITIONS DIMENSIONED TO FINISH FACE U.O.N. DO NOT ADJUST DIMENSIONS INDICATED AS “CLEAR” WITHOUT WRITTEN DIRECTION FROM ARCHITECT. DRAWINGS SHALL NOT BE SCALED.
VERIFY ALL DIMENSIONS AND EXISTING AS BUILT FIELD CONDITIONS, INCLUDING FIELD MEASUREMENTS PRIOR TO START OF WORK, NOTIFY ARCHITECT WHERE DISCREPANCIES OCCUR.
3. SEE A-503 DETAIL SHEET SERIES FOR TYPICAL WALL DETAILS AND FINISHES, SEE A-202.4. FIRE SAFE PENETRATIONS AT FIRE RESISTANT RATED PARTITIONS PER APPLICABLE UL ASSEMBLY. 5. PROVIDE BLOCKING AS REQUIRED AT LOCATIONS INCLUDING, BUT NOT LIMITED TO: GRAB BARS, SHELVING, OVERHEAD CABINETS, SIGNAGE, TOILET ROOM ACCESSORIES, WALL MOUNT. EQUIPMENT, ETC.
6. LARGE SCALE DRAWINGS TAKE PRECEDENCE OVER SMALL SCALE DRAWINGS. DETAILS TAKE PRECEDENCE OVERALL, NOTIFY ARCHITECT IN WRITING WHERE DISCREPANCIES OCCUR.
7. PATCH FLOOR AND WALL AREAS DAMAGED DUE TO NEW CONSTRUCTION OR WHERE PENETRATIONS HAVE BEEN MADE FOR MECHANICAL, ELECTRICAL AND PLUMBING WORK. FIRESAFE AT UL RATED ASSEMBLIES CONSISTENT WITH EXISTING UL RATING.
8. WHERE EXISTING RATED ASSEMBLIES ARE SHOWN, CONTRACTOR IS REQUESTED TO FIELD VERIFY AS BUILT FIELD CONDITIONS TO CONFIRM RATINGS SHOWN. IF NON-COMPLIANT CONDITIONS
ARE FOUND, REPORT FINDINGS TO OWNER/ARCHITECT IN WRITING WHO WILL PROVIDE WRITTEN DIRECTION.
9. PATCH AND REPAIR ALL EXISTING PARTITIONS AFTER DEMOLITION WHERE DAMAGE HAS OCCURRED AT UNPROTECTED LOCATIONS. PLEASE NOTE THAT DEMOLITION ACTIVITY MAY OCCUR BEYOND WORK LIMITS SHOWN ON DEMOLITION PLAN DUE TO CONCEALED CONDITIONS.
10. THE CONTRACTOR IS RESPONSIBLE FOR OBTAINING ALL INSPECTIONS AND APPROVAL REQUIRED BY THE APPLICABLE DEPARTMENTS OF ORANGE COUNTY AND THE CITY OF IRVINE.
NOTE:1. SEE INTERIOR ELEVATIONS AND FINISH PLANS FOR WALL FINISH INFORMATION2. STAGGER AND CAULK AROUND ELECTRICAL OUTLETS AND OTHER BOXES. CAULK AROUND CONDUIT AND OTHER THROUGH-THE-WALL PENETRATIONS.
3. REFER TO STRUCTURAL X/S1.XX FOR WALL CONDITIONS AT DUCT PENETRATIONS.4. REFER TO STRUCTURAL X/S1.XX FOR METAL STUD GA.
FIRESTOP TEST STANDARDS IN REFERENCE TO:
• ASTM E 814 OR UL 1479 "FIRE TESTS OF THROUGH-PENETRATION FIRESTOPS"• ASTM E119 OR UL 263 "FIRE TEST OF BUILDING CONSTRUCTION AND MATERIALS" • ASTM E 1966 OR UL 2079 "TEST FOR FIRE-RESISTANCE JOINT SYSTEMS" DEMOLITION:
1. ALL DEMOLITION WORK SHALL COMPLY WITH LOCAL CODES AND ORDINANCES. CONTACTOR SHALL COMPLY WITH CITY OF IRVINE WASTE MANAGEMENT PLAN REQUIREMENTS FOR DISPOSAL AND RECYCLING OF WASTE MATERIALS.
2. CONTRACTOR SHALL MAINTAIN EXISTING UTILITIES INDICATED TO REMAIN IN SERVICE, AND PROTECT THEM AGAINST DAMAGE DURING SELECTIVE DEMOLITION OPERATIONS.
3. CONTRACTOR SHALL PROVIDE AND MAINTAIN SHORING, BRACING, OR STRUCTURAL SUPPORT TO
PRESERVE STABILITY AND PREVENT MOVEMENT, SETTLEMENT, OR COLLAPSE OF STRUCTURE TO REMAIN, AND TO PREVENT UNEXPECTED OR UNCONTROLLED MOVEMENT OR COLLAPSE OF STRUCTURE BEING DEMOLISHED. CONTRACTOR SHALL STRENGTHEN OR ADD NEW SUPPORTS WHEN REQUIRED DURING PROGRESS OF DEMOLITION.
4. CONTRACTOR SHALL PROMPTLY DISPOSE OF DEMOLISHED MATERIALS, AND SHALL NOT ALLOW DEMOLISHED MATERIALS TO ACCUMULATE ON SITE.
5. ITIS NOT EDXPECTED THAT HAZARDOUS MATERIALS WILL BE ENCOUNTERED IN THE WORK. IF ITEMS SUSPECTED OF CONTAINING HAZARDOUS MATERIALS ARE ENCOUNTERED, DO NOT DISTURB. IMMEDIATELY NOTIFY THE OWNER. HAZARDOUS MATERIALS WILL BE REMOVED UNDER A SEPARATE CONTRACT.
6. PATCH AND REPAIR ALL EXISTING PARTITIONS AFTER DEMOLITION WHERE DAMAGE HAS OCCURRED AT UNPROTECTED LOCATIONS. PLEASE NOTE THAT DEMOLITIONS ACTIVITY MAY OCCUR BEYOND WORK LIMITS SHOWN ON DEMOLITION PLAN DUE TO CONCEALED CONDITIONS AERIAL VIEW - CONCESSION BLDG. 3
PARTITION LEGEND
NEW WALL (TYPE A) - NON RATED
FULL HEIGHT PARTITION, SEE 10/A-503
EXISTING WALL TO REMAIN
WALL TO BE DEMOLISHED
NIC
FIRE EXTINGUISHER
CABINET
+42" INDICATES MOUNTING HEIGHT A.F.F.
STOREFRONT TAG
KEYNOTE TAG
WINDOW TAG
DOOR TAG
WALL TAG
NEW EQUIPMENT AT REMODEL PLAN, REFER TO EQUIPMENT PLAN FOR COMPLETE EQUIPMENTSITEM TO BE REMOVED AT DEMOLITION AND RCP PLAN
KEYNOTES
VALUE DESCRIPTIONS
CONCESSION - NEW FLOOR PLAN 1/4" = 1'-0" 2 CONCESSION - EXISTING & DEMOLITION PLAN 1/4" = 1'-0" 1
APPROVAL
CLIENT
1 CIVIC CENTER PLAZA IRVINE, CA 92606
PROJECT NAME
DEANNA MANNING
STADIUM
IMPROVEMENTS
ORANGE COUNTY
IRVINE, CA
4 CIVIC CENTER PLAZA IRVINE, CA 92606
ENGINEER/ARCHITECT
IDS
IDS GROUP
1 PETERS CANYON ROAD, SUITE 130
IRVINE, CA. 92606
TEL: 949-387-8500, FAX: 949-387-0800
STAMP
REV. DESCRIPTION DATE
DESIGN DEVELOPMENT 11/09/23
PROJECT IDENTIFICATION
THIS DRAWING WAS CREATED IN REVIT V. 2020 UNLESS OTHER WISE NOTED.THE ORIGINAL SIZE OF THIS SHEET IS 30" X 42"THESE DRAWINGS AND SPECIFICATIONS ARE THE PROPERTY AND COPYRIGHT OF IDS GROUP AND SHALL NOT BE USED ON ANY
OTHER PROJECT OR LOCATIONS EXCEPT AS DESCRIBED ON THE DRAWINGS, WITHOUT WRITTEN AGREEMENT WITH IDS GROUP.
IDS PROJECT NO. 22X068.06DRAWN BY SS/MFCHECKED BY SS
APPROVED BY JS
SHEET TITLE
CONCESSION - NEW
AND DEMOLITION
FLOOR PLANS
SHEET NUMBER A-102SHEET NO. XXX OF XXX
ISSUE
Project Team Members
109 RFQ No. 25-003
CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
my, PhD, PE, SE | Principal In Charge
John Silber, RA |
Principal Architect / Project Manager
Joy Lyndes, PLA |
Landscape Architect
Shelley Sivak, RA,
LEED AP | PA / Interior Design
Song Brandner, RA,
LEED GA | Project Architect
Jaime Rosenbach,
PE, SE | Structural Engineer
Michael Reed |
Ligh-ng Design
Faisal Dakhil | Cost
Es-matorCity of Irvine, Great Park Concessions Upgrades Brief DescriptionIDS is working with the City of Irvine to upgrade four (4) exis-ng Orange County Great Park Sports Park Concessions Facili-es. The project brings the city’s concession facili-es into accordance with the County of Orange Health Care Agency (HCA). The agency requires facili-es where food and beverages for human consump-on are prepared and served to obtain a health permit.
The primary objec-ve of the project was to expand the menu that could be prepared will minimizing any expansion of built floor area. In only one case was it necessary to design an addi-on to a concession stand.
IDS performed interior func-onal upgrades with a concept design which includes outdoor areas for barbecue pits with architectural shade
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CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
• Electrical engineering
covers in line with the exis-ng design. Each concession stand requires new kitchen equipment along with mechanical, plumbing, and electrical upgrades. This project was an exercise in coordina-on and crea-vity to fit all desired program elements into exis-ng spaces.Project Relevance Reference Information• Architectural planning and design• Tenant improvements• Alterna-ves analysis• Prepara-on and presenta-on of models, renderings, and photo simula-ons
• Structural Engineering• Mechanical/Plumbing Engineering• Zoning, planning & building approvals, permits and other en-tlements
• Construc-on cost es-ma-ng• Construc-on support
City of IrvineMs. Stacy DeLong, Senior Project Manager1Civic Center Plaza, Irvine, CA 92606Phone: 949.473.1237Email: [email protected] Dates: 8/2020 - 12/2024Contract Value: $259,662.61Project Team MembersSaid Hilmy, PhD, PE, SE | Principal In Charge John Silber, RA | Principal ArchitectBradley Mansfield, AIA | ArchitectKevin Barnes | Mechanical DesignerManny Ocampo, PE | Electrical EngineerBob Kramer | Electrical Project LeadFaisal Dakhil | Cost Es-mator
111 RFQ No. 25-003
CITY OF HERMOSA BEACH
On-Call Professional Architectural Services
County of Riverside Sheriff's Department, Planning and A/E Improvement Projects | Riverside County, CA The Riverside Sheriff’s Department embarked on an ambi-ous plan to complete several renova-on projects on an aggressive -me schedule, due to meet funding requirements, with the objec-ve of programming, designing, and construc-ng various projects within a 6-month -meframe.
The projects are grouped under six categories including:
• Tenant Improvements
ͳ Criminal Jus-ce Building (CJB) ͳ
Cois Byrd Deten-on Center (CDBD) ͳ Robert Presley Deten-on Center (RPDC) ͳ Larry D. Smith Correc-onal
Facility (SCF)
ͳ Coroner’s Bureau- East & West
ͳ Blythe Jail ͳ
Thermal Sta-on ͳ Dispatch Center ͳ Sheriff’s
Administra-on
• Plumbing/ Showers/ Restroom
Improvements ͳ Blythe Jail ͳ Cois
Byrd Deten-on Center (CBDC) ͳ Larry D. Smith Correc-onal Facility (SCF) ͳ • Overhead Structures ͳ John Benoit
Deten-on Center, Sally Port Project
• Security Improvements ͳ Criminal Jus-ce
Building (CJB) ͳ Special Enforcement
Bureau (SEB) ͳ John Benoit Deten-on Center (JBDC) ͳ Coordinated Custody Management Unit (CCMU) • Low Voltage (Cameras & Keycard Access) ͳ
Avia-on Hemet Ryan Airport ͳ CAL-ID,
Dispatch East
ͳ Hemet Sta-on Lake Hemet
Substa-on ͳ Palm Desert Sta-on ͳ
Coroner’s Bureau ͳ Special
Enforcement Bureau (SEB) ͳ Special Inves-ga-ons Bureau (SIB) Robert Presley Deten-on (RPDC) ͳ Ben
Clark Training Center (BCTC)
• Re-roofing ͳ Blythe Jail Roof Replacement
ͳ Southwest
Sta-on ͳ
Thermal Sta-on
ͳ Criminal Jus-ce Building (CJB)
Addi-onal projects from different funding sources include mechanical and electrical upgrade studies at the Ben Clark Training Center, and the parking lot improvement and expansion at Coroner’s Facility in Perris. For the Riverside Orange Street Facility, IDS has provided architectural and engineering design services for tenant improvements to the kitchen, men’s and women’s locker rooms, public restroom remodel within the lobby area, second floor staff restroom remodel, and office areas.
The IDS scope of work included:
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On-Call Professional Architectural Services
Architectural Scope: The IDS architectural team completed all code assessments and design renova-ons needed to meet the aggressive -me line for each project within the six categories.
Structural Scope: The IDS team provided engineering and structural design for aspects of each project within the six categories which needed structural analysis and design.
Civil Scope: The IDS team prepared construc-on documents for the site improvements consis-ng of site u-li-es, parking lot rehabilita-on and hardscape improvements, and exterior ADA Path-of-Travel projects falling within the six categories.
Mechanical, Electrical and Plumbing Scope: IDS provided construc-on documents for the HVAC equipment, plumbing design, and electrical engineering/design for projects falling within the six categories of project listed above.
Unique Program Requirements & Challenges: The challenges of how to accommodate all code requirements while comple-ng the construc-on at an accelerated schedule and the drive to achieve a good neighbor design that would be acceptable to the community were addressed through con-nuous interac-on between all IDS Group disciplines, the contractor (who was brought in during the design phase) and the user groups including County officials and facility operators. Frequent communica-on was a must to address all the design challenges as well as several public outreach workshops with the community and full coopera-on from the (a) funding sources (b) facility future operators (c) contractor, and (d) jurisdic-ons including the County building officials, and the Riverside County Sheriff’s Department.
Special or Unique Building Technologies and/or Environmental Considera<ons: IDS provided all permits and approvals technical support required. This included County of Riverside Building Department and Fire Department approvals. The schedule for these projects were highly compressed due to funding source requirements – they were all funded from one--me moneys as “shovel ready.” Contractors were brought on board using the Job Order Contract (JOC) model. For this reason permiXng was accelerated requiring readiness to rapidly respond to plan check correc-ons. ole & Responsibili<es:
RFQ No. 25-003
CITY OF HERMOSA BEACH 113 On-Call Professional Architectural Services The qualifica-ons included in this Statement of Qualifica-ons will define how IDS can assist the City’s Public Works Department as an extension of staff offering services in the planning, design, and implementa-on of your Capital Improvement Program. IDS has experience working closely with mul--agency stakeholders on both public and private projects. These qualifica-ons will define how IDS can assist the City in the planning, design, and implementa-on in support of a variety of capital improvement and facility-related projects from your Capital Improvement Program and/or State grant-funded projects. IDS has experience working closely with mul-- agency stakeholders on both public and private projects. Our Architecture Team is experienced with building renova-ons, ADA compliance, and tenant improvements ranging from renova-ons to new construc-on. Our project types include outdoor spaces including parks, playgrounds, athle-c fields and courts, buildings, pathways and trails, and field ligh-ng.
PROJECT APPROACH
Our success is a!ributed to a thorough understanding of the required services, a sound work plan, communica-on, and effec-ve management, as well as excellent engineering design. IDS has successfully served as a professional consultant to numerous public agencies to help meet workload demands and project scheduling commitments in rela-on to engineering consul-ng support services. Our team will support the City in fulfilling its cri-cal mission to meet exis-ng and future demands for various projects.
Our general approach to providing our standard services for each project begins with a solid understanding of the project requirements, including budget, schedule, details of scope of services, and deliverable items. Our work plan is based on effec-ve management of resources which will include developing a project schedule, implemen-ng effec-ve communica-on protocol, monitoring project costs and budget, and implemen-ng quality control measures to ensure quality documents.
Our approach will be to act as the City’s engineering and architectural design consultant for all design and approvalrelated ac-vi-es. The discussion of scope of work and services below are general and will be modified
PROJECT MANAGEMENT PLAN
PROJECT UNDERSTANDING
Community Center
RFQ No. 25-003
CITY OF HERMOSA BEACH 114 On-Call Professional Architectural Services to suit each specific project assignment. The following contains the basic steps to take a project from concep-on to bidding. Note that not every project will involve all steps. Projects that consist only of studies or due diligence reports will have different deliverables.
PROJECT MANAGEMENT & PROJECT CONTROLS
IDS has Project Management prac-ces in place for managing task order projects on an on-call contract.
These prac-ces help ensure that the right resources are placed on the right tasks and to help increase efficiency in handling one or mul-ple projects. The following describe the Project Management process.
IDS’ project manager will implement project controls including -mely and regular client communica-ons, established monitoring to control costs and schedule. Ac-vi-es under project controls include:
Project Planning: IDS’ Project Manager will create project plans, schedules, WBS, and budget to establish a baseline to work with throughout the project. This includes a kick-off mee-ng to deeply understand all of our client’s needs.
Budge<ng: IDS’ team will provide schedule-phased budgets, a transparent model that will be available to serve as a benchmark throughout the project and as an important cash flow tool for accurate invoicing and project accoun-ng.
Risk Management: Our team will preemp-vely iden-fy risks, monitor risk con-nuously, and develop a con-ngency plan to address and mi-gate issues to help reduce impacts to budget and schedule.
Forecas<ng: IDS’ team will perform regular updates to the schedule to ensure faster responses and correc-ve ac-ons if a project schedule moves off-track.
Project Administra<on: This involves established processes and systems that can help team members communicate and collaborate. The goal is to track status, ac-on items, capture mee-ng minutes and lessons learned, and manage workflows seamlessly so teams can focus on efficient execu-on of project tasks.
Constructability Reviews
To improve project efficiency and constructability, IDS’ team leverages Bluebeam Revu®, a PDF-based solu-on designed for the construc-on industry, for each phase of the preconstruc-on process. Revu enables IDS to electronically share project feedback by redlining PDFs with industry-standard markups and takeoffs. In addi-on, IDS u-lizes an online session collabora-on feature, which allows mul-ple discipline-lead reviewers to comment on the same PDF together in real--me, or individually. As a result of this concurrent review, where team members can see comments made by other members, a more comprehensive, easy to understand, and quality list of comments are generated resul-ng in improved deliverables.
Work Schedule Management
The key to successfully implemen-ng a project schedule is to: first, develop a realis-c schedule with sufficient detail to define the cri-cal-path tasks required; second, implement a -mely decision-making
RFQ No. 25-003
CITY OF HERMOSA BEACH 115 On-Call Professional Architectural Services process that con-nually moves the project forward in a proac-ve manner; and finally, to tenaciously adhere to that schedule with a con-nual sense of urgency. Equally important is to allow sufficient -me for the Client’s involvement and evalua-on of all design issues. The team prides itself on both our ability to build realis-c, achievable schedules and to guide the design team, including the owner, through the decision-making process that meets those cri-cal -melines.
Bringing a Project Back on Schedule
We keep projects on track through con-nuous team communica-on and an-cipa-ng possible schedule delays. Before ini-a-ng a major project, the IDS Team will hold a special mee-ng to discuss work tasking and schedule constraints for each element of the project. Minutes from these mee-ngs are circulated to all Project Team members for their review and concurrence. Schedules are distributed to all par-es via email. Most importantly, the schedule is more than simply a repor-ng tool. It is an “early warning device” for handling delays and proac-vely manage ac-vi-es. Our “percent complete” schedule realis-cally measures work order progress. With such advance no-ce, each team leader can respond quickly to avoid task slowdowns and maintain the schedule. IDS typically holds Project Team mee-ngs, which are scheduled bi-monthly or weekly (as deemed necessary) to keep a project on “target” and “on track.” The Project Manager will present persistent problems to senior management at IDS for assistance in problem resolu-on to assure that contract performance meets all Agency expecta-ons and standards.
The table below summarizes poten-al problem areas and the management methods IDS’ uses to iden-fy and resolve them at the earliest possible -me.
Method of Iden-fica-on
Poten-al Problem
Discussion
with Agency
Communicate
to Project
Manager by
Staff
Team
Mee-ngs
Progress
Review by
Project
Manager
Possible Correc-ve Ac-on
Change in Requirements
Expand Staff; accelerate schedule. Hold
- Accelerated Delivery
- Modifica-on of Scope
team mee-ng; revise staffing; revise
schedule and budget if necessary.
Slippage in Schedule
Expand staffing; revise schedule in
consulta-on with Agency.
A!ri-on of Personnel
Execute backup plan for key staff; u-lize
exis-ng resource pool.
Cost Growth
Absorb cost growth if no change in
scope of work.
Quality of Work
Immediate mee-ng of project
Manager and appropriate staff;
possible staff changes.
Subcontractor
Performance
Immediate discussions between Project
Manager and Subcontractor; implement
specific correc-ve ac-on plan.
RFQ No. 25-003
CITY OF HERMOSA BEACH 116 On-Call Professional Architectural Services Delay in Review Process
at the Agency
Hold in-person review to expedite
review schedule; accelerate the
response to comment schedule.
Construction Observation | Administration
Scheduling is a cri-cal component of the design and construc-on process. A project schedule for each assignment will be developed using the cri-cal-path-method in MicrosoQ Project and / or Excel. The project schedule will be developed at the start of the project and will include all the phases and milestones that are iden-fied by the City and / or mandated by project requirements. The design schedule will include mee-ngs with the City project manager and its consultants at various milestones and provide status / progress reports. We will update the schedule and work plan regularly based on the actual hours worked that are tracked by our internal accoun-ng system. In this way, we can adjust resources to ensure that the project milestones are completed on schedule. We have an excellent record working on fast-track projects. For these, it is essen-al for the design team to meet the cri-cal path milestones preceding project comple-on.
Cost Estimates/ Cost Control
Our standard soQware, PlanSwiQ, provides the flexibility to quickly break out the itemized takeoff. This efficiency reduces the number of resources required to complete the takeoff for each project, and the program’s area and zone func-ons allow the es-mator to sort the takeoff into mul-ple breakouts with minimal effort.
As design progresses, the more detailed documents can be virtually overlaid over previous ones, and changes/addi-ons are immediately visible on screen. This ensures that our es-mates at logical milestones during design (SD, DD, CD, etc.), can execute the later levels of design faster and more accurately.
When tasked with value engineering on the same project, our team members will go back and modify the original takeoffs to determine the less expensive methods or materials to construct the project. The benefit with PlanSwiQ is it allows the es-mator to select the exis-ng items and easily assign them to new or other exis-ng condi-ons with the click of a bu!on.
Value Engineering, Life Cycle Cost Analysis, and Bid Alternate Designation IDS performs in-house cost es-mates to iden-fy opportuni-es for alternate bids that will provide flexibility for our clients as they balance the project scope for construc-on and the cost of construc-on.
The first path to value engineering savings is constructability. Our construc-on cost es-mator provides an internal constructability review, which will allow the design team to eliminate scope that will later prove to be imprac-cal to build and therefore costly.
RFQ No. 25-003
CITY OF HERMOSA BEACH 117 On-Call Professional Architectural Services The second path to value engineering is the search for alternates that provide nearly equal performance at less ini-al cost. When considering these ini-al cost savings, IDS provides a life cycle cost analysis of the alterna-ves so that our clients can make informed choices.
The listing below addresses the key services listed in the RFP for Architectural Services. The IDS Architecture Team is qualified to perform the following services.
1. Concept Design Development
Field Review/Code Compliance: Research project scope thorough field review and interviews with City and key stakeholders. The findings of the field review and interviews will be compared to the details of the conceptual design to ensure all project needs were addressed and no problems are posed by exis-ng condi-ons.
Schema<c Design: Develop conceptual designs and associated cost es-mates for the project. The conceptual designs will form the basis of ini-al presenta-on and review. The conceptual designs will also be u-lized to develop environmental technical studies and subsequent environmental documents.
Incorporate Plans with Agency’s Standards: Address all City’s input and fully assess the original project scope in a final report. Conceptual design comple-on will consist of a wri!en project scope, cost es-mate, and conceptual plan, including all an-cipated regulatory compliance aspects and any proposed devia-ons.
Design Development
Experienced Team: Mobilize a team of experts suited to the project scope, immediately following the approval of the conceptual design and authoriza-on of a design contract. The team will be led by the project manager with oversight from the supervising principal.
Kick-off Mee<ng: Assemble the project team with City’s representa-ves for a project kick-off mee-ng during which the conceptual design will be reviewed, and a -meline for the design development phase and construc-on document phase will be established.
Mee<ng with Stakeholders: Meet with all project stakeholders and review agencies to update all project scope aspects and to establish a sequence for the project review and approval, such that all reviews proceed in a logical fashion to minimize conflic-ng review comments and schedule impacts.
Progress Mee<ngs: Maintain a regular schedule of progress mee-ngs throughout the design progress. A schedule of milestone progress submi!als (e.g. 30%, 60%, etc.) will also be established based upon the scope and the most logical sequence to fast-track the design process.
Milestone Review: Hold milestone reviews. All milestones will conform to the approved schedule and will conclude with a team mee-ng to solidify the direc-on of the design.
2. Construction Documents Preparation
CD Development: Proceed with prepara-on of construc-on documents upon authoriza-on from City aQer comple-on of design development.
RFQ No. 25-003
CITY OF HERMOSA BEACH 118 On-Call Professional Architectural Services Construc<on Documents: Delivered documents will be as set forth in the scope of work and will include required building permit review/responses and permit ready documents.
Pre-construc<on Review: Execute a comprehensive pre-construc-on review of the project to avoid any conflic-ng design issues, or specifica-on misinterpreta-ons or plan ambigui-es. The extensive construc-on experience of the IDS staff will be par-cularly beneficial in this respect.
Cost Es<mate: Issue a final construc-on cost es-mate and schedule along with the completed construc-on documents including specifica-ons.
3. Federal Documentation for Federally Funded Projects
Federal Compliance: IDS can support the prepara-on of documenta-on for federally funded projects.
We understand that architectural and engineering designs for federally funded projects require strict adherence to compliance standards. IDS remains up-to-date with current legisla-on with regula-ons impac-ng safety, accessibility, and sustainability. Our designs meet federal regula-ons, such as the Americans with Disabili-es Act (ADA) and environmental guidelines. As a mul-disciplinary firm, IDS collaborates, u-lizes advanced technologies, and conducts thorough reviews to facilitate the delivery of innova-ve, compliant solu-ons to ensure your projects remain in compliance.
4. Plan Check and Peer Review
Plan Check: IDS’ engineering staff perform plan checking to analyze various aspects of the plans, such as structural designs, site plans, and energy calcula-ons, to determine their adherence to applicable standards. Our resources review and evaluate of construc-on plans and documents to ensure they comply with relevant codes, regula-ons, and local ordinances. Our licensed engineers are available to review submi!ed plans and designs to ensure compliance with City of Eastvale standards, detailing specifica-ons, and applicable codes. We can conduct a thorough check to confirm that design elements such as geometry, u-li-es, drainage, and accessibility meet or exceed all requirements.
Peer Review: IDS has licensed Civil, Structural, Mechanical, and Electrical Engineers who can provide independent evalua-ons on the adequacy and applica-on of engineering principles, standards, and judgment to ensure designs meet performance objec-ves. IDS has provided peer review services on complex projects, ensuring designs are consistent with best prac-ces in civil engineering, addressing poten-al risks, and providing construc-ve feedback to enhance design quality.
5. Project Drawings in CAD
CAD Drawings: IDS u-lizes CAD soQware including Autodesk AutoCAD, Revit, and for 3D, Lumion to create drawings for various stages of the design process. Drawing are used for all design and construc-on drawings for visual representa-ons for plans specifica-ons, and construc-on cost es-mates. IDS can provide plans that are clear, fully dimensioned, and represent the final design in accordance with City standards. Our drawings will Include all necessary details such as topography, drainage, u-li-es, and streetscapes.
RFQ No. 25-003
CITY OF HERMOSA BEACH 119 On-Call Professional Architectural Services IDS has recently added LiDAR as a resource to our CAD workflow. LiDAR enables designers to create realis-c 3D models and conduct virtual walkthroughs. Throughout construc-on, recurring LiDAR scans provide a -meline of progress, allowing comparison against design models. This Project Management Tool tracks work to ensure it proceeds according to plan and enables the early iden-fica-on and correc-on of devia-ons.
6. Constructability Review
Constructability Assessment: IDS evaluates the project’s design and specifica-ons to iden-fy poten-al construc-on issues and op-mize the building process. The goal is to limit the number of unexpected issues during construc-on that can lead to delays or increased expenses.
Constructability Review: IDS can provide a constructability review of the design documents, ensuring that the proposed designs are prac-cal and feasible within the context of available resources and construc-on methodologies. Iden-fy poten-al challenges and recommend solu-ons to mi-gate risks during construc-on.
7. Construction Services
Construc<on Support: Offer support during the construc-on phase, including providing clarifica-ons to contractors, reviewing submi!als and change orders, conduc-ng site visits, and ensuring the work complies with the approved design and specifica-ons.
Field Inspec<ons: Perform periodic site inspec-ons to monitor progress and compliance with design documents, construc-on standards, and quality control measures.
Project Close-Out: Assist with project close-out by verifying that the completed project meets all contractual requirements and by preparing as-built drawings and other documenta-on required for final acceptance.
RFQ No. 25-003
CITY OF HERMOSA BEACH 120 On-Call Professional Architectural Services
REQUIRED FORMS
RFQ No. 25-003
CITY OF HERMOSA BEACH 121 On-Call Professional Architectural Services ACKNOWLEDGEMENT OF ADDENDUM NO. 1
On-Call Professional Architectural Services RFQ No. 25-003 Complete and sign this acknowledgement form. Submit and enclose the acknowledgement in your proposal. Failure to do so may result in disqualification of your firm’s proposal.
The undersigned acknowledges receipt of Addendum No. 1 dated September 8, 2025.
ATTEST:
Principal:
Address:
By:
Title:
_____________________________________
_____________________________________Said
Hilmy, PhD, SE, LEED AP
_____________________________________1 Peters
Canyon Road, Suite 130, Irvine, CA 92606
_____________________________________IDS
Group, Inc.
_____________________________________Principal
6.2.1 Certification of Qualifications
RFQ #: _________ 25-003
The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ).
1. Proposer declares and warns that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254 -3885
RFQ No. 25-003
CITY OF HERMOSA BEACH 122 On-Call Professional Architectural Services
3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.
4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City.
5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.
6. The statement of qualifications shall be valid for 90 days from the date of submittal.
7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:
Addendum: _____________________________1 September 8, 2025 Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.
Signature of Authorized Representative:
____________________________________________
Said Hilmy, PhD, SE, LEED AP,
Principal Printed Name and Title:
6.2.2 Non-Collusion Affidavit
RFQ #: _________ 25-003
The undersigned declares states and certifies that:
1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.
2. This statement of qualifications is genuine and not collusive or sham.
RFQ No. 25-003
CITY OF HERMOSA BEACH 123 On-Call Professional Architectural Services
3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ.
4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.
5. All statements contained in the statement of qualifications and related documents are true.
6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications.
7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .
8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.
Signature of Authorized Representative: ____________________________________________ Printed Name and Title:
____________________________________________
Said Hilmy, PhD, SE, LEED AP, Principal
6.2.3 Compliance with Insurance Requirements
RFQ #: _________ 25-003
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.
RFQ No. 25-003
CITY OF HERMOSA BEACH 124 On-Call Professional Architectural Services The undersigned declares states and certifies that:
1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.
2. If selected, proposer agrees to accept all conditions and requirements as contained therein.
Signature of Authorized Representative: ____________________________________________ Printed Name and Title:
Said Hilmy, PhD, SE, LEED AP,
Principal
____________________________________________
6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________ 25-003
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.
1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.
2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ IDS has no exceptions or additions
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
RFQ No. 25-003
CITY OF HERMOSA BEACH 125 On-Call Professional Architectural Services ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative: ____________________________________________ Printed Name and Title:
____________________________________________ Said Hilmy, PhD, SE, LEED AP, Principal
IDS has provided Standard Rate Schedules as a separate document as instructed in the RFP.
RATE SCHEDULE
1 Peters Canyon Road, Suite 130, Irvine, CA 92606
T: 949.387.8500 F: 949.387.0800 www.idsgi.com
Photo Credit:
KianskiPhotography
EXHIBIT B
RATE SCHEDULE
Submitted by:
1 Peters Canyon Road, Suite 130, Irvine, CA 92606
T: 949.387.8500 F: 949.387.0800 www.idsgi.com
October 20, 2025
Cost Proposal for
On-Call Professional Architectural Services
RFQ No. 25-003
Photo Credit:
City o Hermosa Beach Website
IDS has provided Standard Rate Schedules as a separate document as instructed in the RFP.
RATE SCHEDULE
IDS GROUP 2025 Rate
Sheet
Title Hourly Rate
Principal $249.00
Associate Principal $236.00
Senior Project Manager $228.00
Project Manager $212.00
Senior Project Engineer (SE) $207.00
Senior Project Engineer (PE) $201.00
Engineer (SE) $201.00
Engineer (PE) $186.00
Senior Designer $180.00
Designer $170.00
BIM Designer $147.00
CAD DraQing $127.00
QA/QC Manager $227.00
Senior Office Administra-on $80.00
Administra-on & Accoun-ng $74.00
PRECONSTRUCTION/COST ESTIMATION
Title Hourly Rate Title Hourly Rate
Two-person survey crew $329.00 Senior Cost Estimator $186.00 Senior Surveyor (In House) $212.00 Cost Estimator $180.00 Lead Surveyor (In House) $117.00
ENGINEERING
ARCHITECTURE
Title Hourly Rate
Principal $249.00
Associate Principal $239.00
Senior Project Manager $228.00
Project Manager $212.00
Senior Architect (RA) $207.00
Architect (RA) $186.00
Senior Designer $180.00
Designer $170.00
Job Captain $148.00
BIM Designer $147.00
ƌĂŌŝŶŐ $127.00
Senior Planner $224.00
Planner $186.00
Sr. Landscape Architect (PLA) $159.00
Landscape Architect (PLA) $133.00
QA/QC Manager $227.00
Senior Office Administra-on $80.00
Administra-on & Accoun-ng $74.00
SURVEYING
The rates shall remain valid for the three-year contract term. For contract extensions following 2028, rates will be subject to adjustment in accordance with the change in the Consumer Price Index (CPI).
ENGINEERING & TECHNICAL SERVICES (Hourly Rate)
Principal Engineer/Geologist $ 240.00 Certified Pile Inspector (Drilled/Driven/Tieback) $ 180.00
Project Engineer/ Geologist $ 220.00 Registered Deputy Inspector (ICC, DSA, Cities, Counties etc.) $ 180.00
Staff Engineer/Geologist $ 190.00 Registered Deputy Grading Inpsector (ICC, Cities, Counties etc.)$ 180.00
Supervising Technician (Lab/Field) $ 145.00 Laboratory Technician $ 120.00
Field Technician $ 120.00 Technical Typist $
105.00
Field Technician/Deputy Inspector (Prevailing
Wage)
$ 180.00 Technical Illustrator $
115.00
Field Support Services $ 110.00 Field/Lab Assistant $
110.00
Office Services $ 110.00 Expert Witness (Preparation & Court – 4 hr. min.) $ 900.00
Soil-Cement Mix Design and Testing Quote (min. $4,000 - Flat Rate) LABORATORY TESTING & CORING SERVICES (Rate Per Test)
Classification & Index Tests Compaction & R-Value Tests Sand Equivalent (Cal 217 or ASTM D2419) $ 115.00 Max Density/Opt. Moisture ASTM D1557 (Method A and B) $ 240.00
Atterberg Limit (LL&PL per ASTM D4318-D84) $ 235.00 Max Density/Opt. Moisture ASTM D1557 (Method C) $ 285.00
Shrinkage Factors (ASTM D427) $ 200.00 Max Density/Opt. Moisture California 216 $ 240.00
Sieve Analysis including Hydro (ASTM D422) $ 220.00 R-Value Natural Soil (Cal 301 or ASTM 2844) $ 385.00
Sieve Analysis – retained 200 mesh $ 160.00 R-Value Cement or Lime treated Soil (Cal 301 or ASTM 2844) $ 400.00
200 Wash $ 105.00 R-Value Aggregate Base (Cal 301 or ASTM 2844) $ 400.00
Moisture Content (ASTM D2216) $ 70.00 CBR (ASTM D1883) - Soil $ 420.00
Moisture Content & Dry Density – Ring (D2937) $ 90.00 CBR – Base $ 490.00
Moisture Content Dry Density – Shelby Tube $ 100.00 Consolidation & Expansion Tests Specific Gravity – Soil $ 230.00 Consolidation ASTM D2435 (Method A) $ 255.00
Strength Tests Consolidation ASTM D2435 (Method B) $
430.00
Direct Shear UU (1 point) $ 160.00 Time Rate per Load Increment $
85.00 Direct Shear UU (3 points) $ 285.00 Expansion Index (2.5" Diameter Specimen) $ 180.00
Direct Shear CD (3 points) $ 310.00 Expansion Index (4.0" Diameter Specimen) $ 200.00
Unconfined Compression $ 340.00 Single Load Swell or Collapse Test $ 200.00
Residual Shear (3 Shear) $ 350.00 Asphalt Concrete Tests Soil Chemistry Tests Mix Design by Marshall or Stabilometer Method Quote Sulfates $ 115.00 Field Density for Compacted Mix (Cal 308) ≤ 4" diameter each $ 100.00
Chlorides $ 115.00 > 4" diameter each $
110.00
Ph $ 115.00 Thickness of Compacted Mix $
75.00 Resistivity $ 155.00 Theoretical Max. Sp. Gravity & Density of Bituminous Mixtures (ASTM D
2071)
$
275.00
Corrosivity Suite (So4, Cl, pH, Resistivity) $ 420.00 Extraction of Bitumen Mat., % Oil in mix (ASTM D2172, Meth. A) $ 250.00
Diamond Coring Maximum Density Determination (Cal 304, 2 pt. Avg.) $ 275.00
2" to 6" Diameter $ 125.00 Stability Value (Cal 366) - 3 Points $ 390.00
8" to 9" Diameter $ 150.00 Extraction of Bitumen Material by Ignition Method $ 330.00
Hourly Charge Portal-to-Portal/Standby Time $ 280.00 Aggregate & Base Course Tests Minimum Charge $ 500.00 Durability of Aggregate (Cal 229) $ 380.00
Compression Tests Sieve Analysis, Fines Only (ASTM C136) $ 160.00
Compression Test 6"x12" Cylinders incl Hold (ASTM C39) each w/ cert.
$ 40.00 Sieve Analysis, Fines & Coarse (ASTM C136 or (Cal 202) $ 200.00
HERMOSA BEACH - ON-CALL FEE SCHEDULE (2025-2028)
2860 WALNUT AVE. –SIGNAL HILL, CA -90755 -PHONE 562-426-7990 -FAX 562-426-1842
Compression Test, 2", 4" and 6" Cores (ASTM C42) each $ 100.00 Cleanness Value CTM 227 $ 200.00
Mortar Compression each $ 70.00 Sp. Gravity, Fine aggregate incl. % Absorption (ASTM C128) $ 220.00
Grout Prism Compression each $ 85.00 Sp. Gravity, Coarse Aggregate incl. % Absorption (ASTM C127) $ 200.00
Masonry Prisms (set of 4) $ 275.00 Abrasion Resistance-LA Rattler, 100-500 rev. (ASTM C131) $ 340.00
Shotcrete Panel (incl. coring, capping and breaking up to 4 cores)
$ 500.00
BASIS OF CHARGES
Regular Hours: Monday to Friday-7:00 AM to 4:00 PM Signature: If client's site suprevisor is not on site to sign the Daily Reports prepared by
Overtime Hours: 1.5 times regular rate over 8 hours per day, night shifts and Saturdays. 2 ASE's technicians/deputy inspectors prior to their departure from site, ASE's times regular rate on Sundays, Holidays and work days over 12 hours. Laboratory Tests: technicians/deputy inspectors have been instructed to write "not on site" on all such Laboratory test rates listed above exclude time and material cost of obtaining the samples. reports. The content and chargeable time presented on such reports will be considered
Outside equipment/services, if applicable, will be billed based on ASE's cost plus 10%. Rush laboratory tests will require client's written approval and be billed at 1.5 times of the regular rate, but no less than $100.
Advance Notification: A minimum 24-hour lead time, excluding weekends and public holidays, is required from the Client for any field or laboratory services requested. On prevailing wage projects, client must provide correct project DIR number when
acceptable to Client UNLESS prior arrangement of acknowledeging such reports is made by the client and agreed to by ASE. If ASE's technicians/deputy inspectors are requested by the client to wait/find a signator (including going to another site and/or returning at another time), the client will be charged for the time rendered by ASE's technicians/deputy inspectors at our regular hourly rates.
Engineering reports (up to 4 copies) shall be billed on a time basis. Any plan/report,
initiates the request for service. In complaince with CA DIR law, client also needs to provide including digital copies, that requires reviw/signing/stamping by a CA-registered Civil 72-hour advance notice when scheduling for field service. Laboratory Tests: Laboratory Engineer or Geotechnical Engineer will be billed a minimum of one hour of the current test rates listed above exclude time and material cost of obtaining the samples. Outside Principal Engineer rate.
equipment/services, if applicable, will be billed based on ASE's cost plus 10%. Rush laboratory tests will require client's written approval and be billed at 1.5 times of the regular Fees charged are for professional and technical services and are due per terms of the rate, but no less than $100. MSA.
C:\Users\ted\Documents\2025 - 2028 IDS-Hermosa Beach On-Call Fee Schedule "%6'2023
( #!#%
C-33103
Certified Access Specialist CASp-729
1 Peters Canyon Road, Suite 130, Irvine, CA 92606
T: 949.387.8500 F: 949.387.0800 www.idsgi.com
Photo Credit:
KianskiPhotography
CONTRACT FOR PROFESSIONAL SERVICES TO
PROVIDE ON-CALL ARCHITECTURAL SERVICES
BETWEEN THE CITY OF HERMOSA BEACH AND RUBIO MEDINA
This AGREEMENT is entered into this 17th day of November, 2025, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and Rubio Medina, Architectural Firm (“CONSULTANT”).
R E C I T A L S
A. The City desires to obtain Architectural services on an On-call basis with Rubio Medina for City projects.
B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.
C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:
1. CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.
As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.
As additional consideration, CITY agrees to pay CONSULTANT a total not to exceed amount of $1,000,000, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.
No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.
CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.
2. SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.
Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative,
professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit B.”
4. TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.
5. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
6. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Rubio Medina. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.
7. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on November 17, 2028, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.
8. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
9. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
10. PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
11. TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.
CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
12. INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
13. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
14. INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides
for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
15. AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
16. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.
17. INSURANCE REQUIREMENTS.
A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City.
2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage
for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated.
Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.
1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”
2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any selfinsured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.
C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.
F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
18. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.
19. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY
shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.
20. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.
21. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
22. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN:
Rubio Medina
780 Roosevelt
Irvine, CA 92620
ATTN:
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.
A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person,
other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.
23. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
24. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
25. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
26. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in
such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
27. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
28. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.
29. USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials.
The CONSULTANT will, in turn, only use the most current logo of the CITY.
30. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraph:
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act
because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF HERMOSA BEACH CONSULTANT
ATTN: ATTN:
Steve Napolitano, Interim City
Manager
By: Rubio Medina, Owner, Architect
ATTEST:
Myra Maravilla, City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
Jason Baltimore, Interim City Attorney
EXHIBIT A
SCOPE OF SERVICES
REQUEST FOR QUALIFICATIONS (RFQ) NO. 25-003
ON-CALL PROFESSIONAL ARCHITECTURAL SERVICES
IN THE CITY OF HERMOSA BEACH, CALIFORNIA
CITY OF HERMOSA BEACH
Department of Public Works
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 318-0212
CITY OF HERMOSA BEACH
1315 Valley Drive, Hermosa Beach, CA 90254
Phone: (310) 318-0210, Fax: (310) 937-5015
www. Hermosabeach.gov
RFQ NUMBER: RFQ# 25-003
RFQ TITLE: ON-CALL PROFESSIONAL ARCHITECTURAL SERVICES
REQUESTING DEPARTMENT: Public Works – Engineering Division RELEASE DATE: August 21, 2025
DUE DATE: September 18, 2025 @ 3:00 p.m. PST
Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will receive statements of qualification for:
RFQ# 25-003, ON-CALL PROFESSIONAL ARCHITECTURAL SERVICES Statements of qualification must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home) and will be received until 3:00 p.m. PST, September 18, 2025.
Statements of qualification will not be opened at that time but will be submitted to the Public Works Department for verification and compliance with specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award.
Please direct any general inquiries regarding this RFQ to Andrew Nguyen at [email protected]. All questions regarding the content of the RFQ must be submitted on the PlanetBids Portal.
Dated: August 21, 2025
Table of Contents
1. Introduction ......................................................................................................................... 15
1.1 Invitation for Qualifications ........................................................................................... 15
1.2 RFQ Timeline .................................................................................................................. 15
1.3 Submittal Procedures .................................................................................................... 15
1.4 Protest Procedures......................................................................................................... 16
1.5 Contact .......................................................................................................................... 17
1.6 General RFQ Conditions ............................................................................................... 17
2. Scope of Services ............................................................................................................... 21
2.1 City Location and Characteristics................................................................................ 21
2.2 Description ..................................................................................................................... 22
3. Submittal Instructions .......................................................................................................... 26
3.1 Format ............................................................................................................................ 27
3.2 Content .......................................................................................................................... 27
3.2.1 Cover Letter ............................................................................................................ 27
3.2.2 Firm Profile ............................................................................................................... 27
3.2.3 Organizational Chart .............................................................................................. 28
3.2.4 Bios of Key Staff ....................................................................................................... 28
3.2.5 Relevant Experience and References .................................................................. 28
3.2.6 Project Management Plan .................................................................................... 29
3.2.7 Required Forms ....................................................................................................... 29
3.2.8 Rate Schedule ........................................................................................................ 29
4. Evaluation and Selection ................................................................................................... 30
4.1 Review Process .............................................................................................................. 30
5. Contract Expectations ........................................................................................................ 31
5.1 Contract Period ............................................................................................................. 31
5.2 Professional Services Agreement ................................................................................. 31
5.3 Standards of Work ......................................................................................................... 32
5.4 Invoicing and Payment................................................................................................. 32
6. Attachments and Required Forms ..................................................................................... 32
6.1 Sample Professional Services Agreement ................................................................... 32
6.2 Required Forms .............................................................................................................. 47
6.2.1 Certification of Qualifications ................................................................................ 47
6.2.2 Non-Collusion Affidavit ........................................................................................... 49
6.2.3 Compliance with Insurance Requirements .......................................................... 50
6.2.4 Acknowledgement of Professional Services Agreement .................................... 51
1. Introduction
1.1 Invitation for Qualifications
The City of Hermosa Beach (“City”) is seeking Statements of Qualifications from qualified individuals or firms (“Consultant”) to provide on-call Architectural Services. The selected Consultant would assist the City’s Public Works Department in the preparation of the designs of Capital Improvement Projects (CIPs) and other as-needed work in support of the Department’s operations and programs and ongoing efforts to maintain facilities Citywide. Consultants must have the expertise, experience, and resources available to perform the work described in this request for qualifications (RFQ).
The City intends to enter an agreement with up to three (3) qualified Consultants (or teams of Consultants) for the requested services in an amount not to exceed $1,000,000 for a period of three years, with an option to extend for two additional one-year terms.
The City anticipates a contract start date around November 2025.
This RFQ does not require Consultants to address any specific projects or task orders. As work is identified, the City will solicit proposals from one or more of the on-call Consultants.
A task order will then be negotiated and executed between the City and the selected Consultant.
1.2 RFQ Timeline
RFQ posted August 21, 2025
Deadline to submit written questions September 4, 2025
Posting of responses to questions September 9, 2025
Deadline to submit qualifications September 18, 2025
Interviews for selected firms if the City
wishes to do so
TBD
Tentative award October 2025
1.3 Submittal Procedures
Respondents shall submit one copy of the statement of qualification and one copy of the rate schedule in PDF format (separate files) on the PlanetBids Portal.
No responses will be accepted after the listed date and time. The format, content, and procedures for submitting a statement of qualifications are provided in further detail in Section 3 of this RFQ.
1.4 Protest Procedures
Proposers may file a “protest” of a proposal/statement of qualification with the City’s City Manager. In order for a Proposer’s protest to be considered valid, the protest must:
A. Be filed in writing within five (5) calendar days after submittal deadline, or where the Protest relates solely to events occurring thereafter, within five (5) calendar days after the event or occurrence giving rise to the protest;
B. Clearly identify the specific irregularity or accusation; C. Clearly identify the specific City staff determination or recommendation being protested;
D. Specify in detail the grounds for protest and the facts supporting the protest; E. Include all relevant supporting documentation with the protest at time of filing; and F. Be transmitted concurrently to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Proposers or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.
If the protest does not comply with each of these requirements, the City may reject the protest with or without further review.
If the protest is timely and complies with the above requirements, the City Manager, or other designated City staff member, shall review the protest, any response from the challenged Proposer(s), and all other relevant information, and will provide a written decision to the protestor.
3. State or Federal Funding
If the subject matter of the solicitation or project is receiving any state or federal funds which requires a protest procedure different than the procedures stated above, then that protest procedure shall control.
In the event there is any lawsuit filed against the City relating to any federally funded project, the City will provide prompt notice of that lawsuit to all agencies who participated in the funding of the project.
4. Mandatory Procedure
This administrative procedure and the time limits set forth herein are mandatory. Failure to comply with these mandatory procedures shall constitute a waiver of any right to pursue the protest, including filing a Government Code claim or any legal proceedings or actions.
1.5 Contact
Please direct any inquiries regarding this RFQ to Andrew Nguyen at [email protected]. All questions regarding the content of the RFQ shall be submitted directly on the PlanetBids Portal. Responses to all questions will be posted on the PlanetBids portal.
1.6 General RFQ Conditions
The following instructions and conditions apply to this RFQ:
Pre-Contractual Expenses
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any Consultant. In addition, no Consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a statement of qualifications in response to this RFQ. • Submitting that response to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFQ, proposal, and/or contractual agreement.
• Any other expenses incurred by the consultant prior to the date of an executed contract.
Authority to Withdraw RFQ and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFQ at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any Consultant responding to this RFQ. The City expressly reserves the right to reject any and all responses to this RFQ without indicating any reasons for such rejection(s).
The release of this RFQ does not obligate or compel the City to enter into a contract or agreement.
Authority to Revise RFQ and Request Additional Information
The City reserves the rights to amend the RFQ at any time, to determine the successful respondent(s), and to reject any or all responses or their components. Should it be necessary for the City to issue addendums to this RFQ during the advertisement period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective respondents to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Statements of qualifications shall acknowledge that the Consultant is aware of all addendums which have been issued and has incorporated their provisions in their response by completing the Certification of Qualifications Form.
The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest.
Other Conditions
• ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the statement of qualifications and list them as additional services.
• AUTHORIZED SIGNATURES. Every statement of qualifications must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a statement of qualifications on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. • AWARD OF QUALIFICATIONS. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous statement of qualifications after consideration of all criteria.
• COMPLIANCE WITH LAWS. All statement of qualifications shall comply with current federal, state, and other laws relative thereto.
• CONFLICT OF INTEREST. By signing the Certification of Qualifications , the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider statement of qualifications
from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one statement of qualifications for the same work unless alternate statement of qualifications are called for. Reasonable grounds for believing that any consultant is interested in more than one statement of qualifications for the same work will cause the rejection of all statement of qualifications for the work in which a consultant is interested. Consultants shall submit as part of their statement of qualifications documents the completed Non-Collusion Affidavit.
• EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFQ documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any).
Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded.
The submission of a statement of qualifications shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFQ documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the statement of qualifications. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.
• INTERPRETATION OF RFQ DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFQ. If any person is in doubt as to the true meaning of any part of this RFQ documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFQ by any person are unauthorized and invalid. Modifications to the RFQ, including, but not limited to the scope of work, can be made only by written addendum issued by the City.
Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFQ documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFQ documents. All such addenda shall become a part of the RFQ document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFQ documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued.
• IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition.
• NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms.
• OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one rate schedule.
• OWNERSHIP. All data, documents and other products used or developed during the RFQ process become the property of the City upon submission. All documents submitted in response to this RFQ shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq.
Statement of qualifications should not be marked as confidential or proprietary, and City may refuse to consider a statement of qualifications so marked. All information contained within the statement of qualifications will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its statement of qualifications that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.
• PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFQ) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement.
• NO PUBLIC OPENING/PUBLIC RECORDS ACT. Statement of qualifications shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants.
Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing statement of qualifications is not disclosed to other Consultants. Prices and other information concerning the statement of qualifications shall not be disclosed until a recommendation for award is made to the awarding authority.
• PUBLIC RECORD. All statement of qualifications submitted in response to this RFQ will become the property of the City upon submittal and a matter of public record
when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law.
• REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted statement of qualifications are material and important, and will be relied on by the City in evaluation of the statement of qualifications . Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the statement of qualifications. • SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable.
• SUBCONTRACTOR INFORMATION. If the statement of qualifications includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFQ for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract.
• VALIDITY. Statement of qualifications must be valid for a period of 90 days from the due date.
• WITHDRAWAL OF STATEMENT OF QUALIFICATIONS. Consultants’ authorized representative may withdraw statement of qualifications only by written request received by this RFQ contact personal before the Submittal Deadline. • BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.
2. Scope of Services
2.1 City Location and Characteristics
The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The City limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles.
Hermosa Beach is thriving, and engaged community, with some 20,000 residents and naturally draws a high number of visitors to its beaches and downtown.
Governed by a five-member City Council with members elected at large, Hermosa Beach operates under the council/city manager form of government as a general law
city. Like the community, the Council is informed, educated, and engaged. The programs and services provided by the City are accomplished through seven City departments: Administrative Services, City Clerk, City Manager, Community Development, Community Resources, Police, and Public Works.
2.2 Description
The Public Works Department is responsible for engineering and oversight of the City's Capital Improvement Program (CIP), maintenance of City facilities and parks, public counter services including plan check and permit issuance, and a wide variety of other programs and services.
The City of Hermosa Beach (“City”) Public Works Department is seeking Statements of Qualification from qualified individuals, firms, or teams of firms (“Consultant”) to provide on-call Architectural Services. The selected Consultant would assist the City’s Public Works Department in the preparation of the designs of Capital Improvement Projects (CIPs), maintenance projects, facilities upgrade and modernization projects and other as-needed work in support of the Department’s programs, plans, and services.
Consultants must have the expertise, experience, and resources available to perform all of the work described in this RFQ.
The City intends to enter an agreement with up to 3 qualified consultants (or teams of consultants) for the requested services in an amount not to exceed $1,000,000 each for a period of 3 years with the option of extending it by two additional one- year terms at the sole discretion of the City. The City anticipates a contract start date around November of 2025.
This RFQ does not require consultants to address any specific projects or task orders. As work is identified, the City will solicit proposals from one, or more, on-call firms. The designated Consultant(s) shall then provide a proposal, including proposed fee and delivery schedule per each task order issued by the City. A task order will then be negotiated and executed between the City and the selected firm. Compensation will be based on a time and materials, or a fixed fee with a not-to-exceed limit agreed upon by both the Consultant and City before work begins.
Please note that being selected for an on-call contract does not guarantee that a consultant will be requested to submit a task order or be assigned any work. The City reserves the right to retain other consulting firms in its sole discretion when the City believes there will be an economic or other significant advantage for doing so.
2.3 General Scope of Work
The scope of work for specific projects will be determined at the time when the City solicits task order proposals. On-call services are required for various projects at various City facilities that may include municipal buildings, and other structures. Services are
expected to cover a range of small, medium, and large studies, conceptual designs, final designs, conditions investigations, coordination processes and technical support.
Services assigned through the Task Order document are intended for the effective delivery of projects or other issues to come before the Public Works Department. This RFQ for On-Call Professional Architectural Services is focused largely but not exclusively on “vertical work”. The types of task assignments for Services to be provided by a Firm under this Agreement are expected to cover the range of responsibilities and perspectives handled by the Architecture team, including the necessary subconsultant support where required. While not an exhaustive or excusive list, the assignments may include, but are not limited to, one of the following:
Existing Conditions Inventories or Condition Assessments • The Consultant may be tasked to inspect, document, and assess the locations and conditions of various assets as a means to validate or prioritize project programs, to adjust budget allocations, or to expedite, coordinate, or reduce risk in upcoming design projects.
• Condition Assessments (estimate of remaining service life and code compliance reviews) investigation, analysis, and recommendation(s) for repair/replacement of existing building components.
• Work may include professional services of an architectural nature as well as incidental services that members of those professions and those in their employment may logically or justifiably perform, such as hiring a trade to perform investigation or destructive testing under their direction.
Project Scoping, and Project Program Definition Studies or Validations • The Consultant may be tasked to develop project scopes or project programs.
These definitions will clarify the size, location, special equipment needs, levels of finishes, and operational adjacencies of upcoming projects, and will solidify potential cost and schedules. Alternatively, the Consultant might be asked to review the Project Program documents developed by others as a second opinion or considering new information or needs.
General Design Services
Pre-Design Services:
• Pre-Design services include attending a pre-design kick-off meeting, existing condition survey and report, coordination with City and its consultants, reviewing record and as-built drawings, space programming, etc. The Consultant will gather any existing records and/or documents (e.g., Record Drawing, site surveys, etc.) that indicate existing conditions; and will conduct on-site inspection(s) of the premises to verify conditions. The extent of this effort shall be as in-depth and as extensive as is required and necessary to support the design effort.
Planning and Conceptual Design Services:
• Planning and conceptual design services include meeting with City staff and project stakeholders to facilitate discussions of wants and needs, space planning and conceptual designs, cost estimating, preparing materials for public review and comment, identification of any environmental permitting requirements. The extent of this effort shall be as in-depth and as extensive as is required to support the design effort of assigned project(s). Design services include attending a kickoff meeting, coordination with City and its consultants, • Design-related tasks may consider the development of concepts prior to design development or, on projects that are under design by others.
Design Development, Construction Documents and Construction Administration:
• Preparation of plans, specifications and cost estimates, schematic design through Construction Documents which involves the development of Contract Documents, permitting, and assistance in bidding process. Design services include attending a kick-off meeting, coordination with City and its consultants, and preparation of Construction Drawings, Specification shall follow Construction Specification Institute (CSI) Master Format and cost estimates. Contract Documents shall be suitable for the solicitation of competitive construction bids. • Preparation of plan concepts and designs must be completed in consultation with the City’s Community Development Department to ensure compliance with city zoning ordinances.
• Consultant shall coordinate all specification sections with the City’s standard specification. Consultant shall prepare applications and obtain necessary permits.
Prepare application materials and plan submittals as necessary for City entitlements required under the zoning ordinance, and for Coastal Development Permits with the State Coastal Commission, if necessary. • All potential permit issues and other discrepancies must be resolved and changes incorporated into the Contract Documents before approval can be given by the City for the 100% submittal, and subsequent initiation of the bidding process. Contract Documents shall be suitable for the solicitation of competitive construction bids.
• Application and Permit Preparation — when not accomplished by other contracts and consultants, prepare and process project applications and permits with city, and other jurisdictions/authorities as necessary for design decisions and the award of construction.
• Assist staff in reviews of construction documents, to develop and consider value engineering alternatives, or to understand construction means and methods necessary to deliver a project considering various field conditions
• Assistance in bidding process involves attending a mandatory pre-bid meeting/conference, preparation of addenda and revisions, being available to answer technical questions during bidding, and bid review. • Review bids to verify completeness and accuracy.
• Construction Administration Services involves attending a pre-construction meeting/conference and progress meetings, coordination with City and its consultants, providing timely response to RFIs , timely review and approval of submittals , reviewing/approving requests for substitutions, reviewing shop drawings, reviewing change order requests and pay applications, assisting as necessary with approving change orders, site observations/inspections, and field reports. and other tasks necessary for successful implementation of projects. • Advise the City on construction or installation methods, materials and instrument components as the project plan matures.
• Post Construction Services will consist of preparing record drawings in AutoCAD from contractor’s “as-built” marked up drawings. All project AutoCAD files (i.e., drawings, x-refs, blocks, fonts, etc.) shall be provided to the City after the completion of “as-built” drawings. Also included is preparation of record specifications from contractor’s specification mark-ups. All project specifications shall be provided in a Word and PDF format to the City. • As necessary and directed by the City, participate in various meetings, including attendance of and presentation at public events, City council and committee meetings, and stakeholder meetings.
• Administer project close out, including managing and preparing any documentation for funding audits.
• Submit final report summarizing the project history, including major problems, claims, recommendations, and actions taken for corrective action. • Turn over all documents and files, including electronic files including photos to City of Hermosa Beach on hard copy and digital copies.
Other Services:
• Provide specialty design services as part of the team, as needed for typical City facility and other municipal projects as identified including, but not limited to:
a. Electrical;
b. Mechanical;
c. Plumbing;
d. Structural;
e. Cost Estimating;
f. Surveying;
g. Geotechnical
h. Site Civil
i. Historic review; and
j. Landscape architecture.
• Provide plan reviews for private and public development projects. • Monitor trends, legislation, and standard practices and advise City staff on the latest applicable codes, policies, procedures, and practices. • Act as a liaison between the City and the contractor or developer, if required, including site inspection, project coordination, weekly meetings, preparation of notes and minutes, review of submittals, and preparation of City reports • Prepare site surveys, as-built plans, site and building assessments, and master plans.
• Assist City staff in defining the City needs and setting the project criteria. • Coordinate with City staff and consultants for the implementation of Capital Improvement Program projects and other City projects.
• Advise City staff and assist with identifying grants or other funding available for public works projects and when so directed, initiate and prepare applications for such funding or grants.
• Prepare guidelines and other documents for City as needed. • Peer and constructability review of design and bid document review and analysis. • Prepare guidelines and other documents for City as needed
2.3 Relevant Plans, Policies, Programs, or Projects
Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience:
• Fiscal Year 2025-26 Capital Improvement Program,
• PLAN Hermosa, the City’s Comprehensive General Plan and Local Coastal Program, adopted 2017
3. Submittal Instructions
3.1 Format
Proposers shall submit one copy of the statement of qualifications and one copy of the rate schedule in PDF format on the PlanetBids Portal.
3.2 Content
Statement of qualifications must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Emphasis should be concentrated on conforming to the RFQ instructions, responding to the RFQ requirements, and on providing a complete and clear description of the Consultant’s capabilities and availability.
Statement of qualifications should include the sections as described in greater detail below.
Do not include marketing brochures or other promotional material not connected with this RFQ.
3.2.1 Cover Letter
Statement of qualifications must be accompanied by a short cover letter, signed by an individual authorized to bind the proposing entity to all commitments made in the submittal. An unsigned statement of qualifications is grounds for rejection. The cover letter should include:
• Brief introduction of the firm (or team of firms);
• Contact information for the person authorized to enter into an agreement with the City;
• Contact information for the contract manager that will serve as the day-to-day contact with the City. For this on-call contract, the City will expect a dedicated point person to manage all task orders; serve as the conduit of information between any task-specific project managers and sub-consultants; and ensure overall quality and responsiveness.
• Concise statement of understanding of the scope of work; and • Acknowledgement of receipt of any addenda issued for this RFQ.
3.2.2 Firm Profile
Proposers should provide a brief profile of the prime consultant and any sub-consultants.
Information should include, but is not limited to the following information:
• Official name, address, email, and telephone number of the consultant’s primary point of contact.
• Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture.
• Federal Employer I.D. Number.
• Indication whether firm is totally or partially owned by another business organization (parent company) or individual.
• Number of years consultant has been in business under the present business name.
• Number of years of experience the consultant has had in providing required, equivalent, or related services.
• Any failures or refusals to complete a contract, and explanation.
3.2.3 Organizational Chart
Proposer shall include an organizational chart that reflects titles of key staff assigned to provide services under this statement of qualifications for the prime consultant and all subconsultants. The organizational chart should clearly identify names, titles, and professional licenses/certifications.
It is the City s requirement to have the key personnel identified in the Organizational Chart remain on the team throughout the duration of the contract. After contract execution the Consultant should not substitute key personnel (contract manager and others listed by name in the statement of qualifications) or sub-consultants without prior written approval by the City.
3.2.4 Bios of Key Staff
Proposer shall include bios of key staff identified in the organizational chart for the prime consultant and all subconsultants. The bios should indicate key relevant experience on municipal projects, their areas of expertise, degrees, and any relevant professional licenses and certifications.
3.2.5 Relevant Experience and References
Proposers shall highlight their experience providing similar on-call services for other municipal clients. References for at least three (3) projects completed as part of an oncall contract within the last five (5) years is required. Please include the following information, at a minimum, for those projects:
• Name of contracting agency and department
• Description of project or services provided
• Year started and completed (if relevant)
• Key Personnel Assigned
• Name, email, and phone number for agency project manager • Contract Value
3.2.6 Project Management Plan
In this section, proposers should detail their approach to responding to requests for asneeded work, ensuring clear communication between the Consultant’s Contract Manager and the City, and oversight of task orders to ensure schedule and budget adherence and quality assurance/quality control.
3.2.7 Required Forms
Consultant shall review, acknowledge and submit the following forms:
• Certification of Qualifications. Consultant is required to sign and submit the Certification of Qualifications including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFQ. (See section 6.2.1)
• Non-Collusion Affidavit. Consultant is required to sign and submit the NonCollusion Affidavit. (See section 6.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 6.2.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 6.2.4)
3.2.8 Rate Schedule
Rate schedules shall be submitted through PlanetBids Portal as a separate file, labeled “Rate Schedule” and indicate the firm’s name. The rate schedule shall detail hourly billable rates for key staff members (including their names, titles, and licenses) and other team member categories for various other services offered by the Consultant and subconsultants as appropriate.
Proposer must also state whether rates are guaranteed for the term of the agreement or will be subject to future rate increases. Any proposed requests to change the adopted rates annually shall not exceed the relevant Consumer Price Index for the preceding 12- month period.
Rate schedule shall detail any other direct costs intended to be charged to the City (e.g., travel, equipment, printing/materials).
No mark-ups will be allowed for direct or miscellaneous costs or subconsultant work, however an appropriate number of hours for sub-consultant oversight will be allowed.
4. Evaluation and Selection
4.1 Review Process
The City will evaluate all statements of qualifications received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest fee schedule, but the City may make award(s) in the best interest of the City after all factors are considered including, but not limited to, the demonstrated competence, experience, and professional qualifications of the Consultant. Evaluation scores will not be released until after award if one is made.
Following the review of RFQs by the City’s team, the City may, if it chooses to do so, invite short-listed Consultants to be interviewed by a panel of City staff, which may include nonCity personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposer(s). Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of statement of qualifications. In conducting discussions, the City will not disclose information derived from statements of qualifications submitted by competing Proposers.
The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions.
Task orders resulting from this contract will be negotiated and executed between the City and the selected Consultant.
4.2 Evaluation Criteria
Statements of qualifications will be evaluated based on their responses to all provisions of this RFQ. The City of Hermosa Beach will use the following criteria in its evaluation of statements of qualifications, interviews, and verifications of references. The categories will be weighted as follows.
Approach and Methods (40%):
• Demonstration of the Consultant’s ability to be responsive to the City’s needs and provide a high level of customer service.
• Evidence of the Consultant’s ability to successfully deliver project tasks and deliverables within the identified project budget and with minimized cost overruns. • Evidence of the Consultant’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment.
• Demonstration of the Consultant’s commitment to accurate and superior work products and services as detailed in the project management plan. • A well thought-out and tailored approach to as-needed work that responds to the City’s particular issues and needs.
• Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increase performance capabilities.
Relevant Experience & Expertise (40%):
• The Consultant’s ability to dedicate a strong contract manager, knowledgeable of the needs of a Public Works Department, that will serve as a single point of contact for the duration of the project.
• Recent experience providing similar services for other jurisdictions. • Familiarity and experience with applicable industry standards and any relevant federal, state, and local requirements.
• The depth and appropriateness of experience of individual members of the technical team as they relate to technical tasks typically called for on municipal projects.
• The team’s experience and ability to clearly communicate technical concepts and terminology with the community.
Administration (20%):
• The extent and nature of any proposed amendments to the City’s Professional Services Agreement.
• Billing rates and ability to comply with billing requirements.
5. Contract Expectations
5.1 Contract Period
The City anticipates the contract term would begin in November 2025 and extend for a term of 3 years.
5.2 Professional Services Agreement
The selected Consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.1. The City Attorney or
their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement.
5.3 Standards of Work
In case of conflicts, ambiguities, discrepancies, errors, or omissions, the Consultant shall submit the matter to the City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by the Consultant prior to clarification by City shall be at the Consultant's risk and expense.
5.4 Invoicing and Payment
Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task: previous work billed to date, work billed during the reporting period, percentage of task completed and amount remaining.
Invoices shall be submitted monthly. The invoices shall refer to the contract number, project title, and Purchase Order (PO) number.
Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information:
Contract Total Prior Contract Work Tota l Contract Contract Total Amount Amount Contract billings Performed This Amount Percent Remaining Period Performed Complete for the
To Date Contract
6. Attachments and Required Forms
6.1 Sample Professional Services Agreement
CONTRACT FOR PROFESSIONAL SERVICES TO
________________________________________________________________
BETWEEN THE CITY OF HERMOSA BEACH AND
___________________________
This AGREEMENT is entered into this day of , 20XX, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”).
R E C I T A L S
A. The City desires to __________________________________________.
B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.
C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:
1 CONSIDERATION AND COMPENSATION. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.
As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.
As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.
No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.
CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all
uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.
2 SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.
Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
3 PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”
4 TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY. 5 FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
6 KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.
7 TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties. 8 CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
9 TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
10 PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
11 TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.
CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. 12 INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees
and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct.
CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 13 ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
14 INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed.
CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its
employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
15 AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
16 CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement. 17 INSURANCE REQUIREMENTS.
A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer
shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City.
2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities
of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows.
CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.
1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”
2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any selfinsured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CI
CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement.
Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.
F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
18 USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.
19 FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The
acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services.
Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.
20 CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.
21 NON-APPROPRIATION OF FUNDS. Payments to be made to
CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
22 NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
City Consultant
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: ATTN:
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.
A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement.
Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from theaward or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or
other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.
23 ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature. 24 FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
25 TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
26 ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall b
entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled. 27 STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
28 OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.
29 USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written
approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY.
30 DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City.
Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF HERMOSA BEACH CONSULTANT
__________________________ _________________________________ [MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:
_______________________ __________________________________ Myra Maravilla, City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
__________________________
, City Attorney
6.2 Required Forms
6.2.1 Certification of Qualifications
RFQ #: _________
The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ).
1. Proposer declares and warns that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.
3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.
4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City.
5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.
6. The statement of qualifications shall be valid for 90 days from the date of submittal.
7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:
1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.
2. This statement of qualifications is genuine and not collusive or sham.
3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ.
4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.
5. All statements contained in the statement of qualifications and related documents are true.
6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications.
7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .
8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.
The undersigned declares states and certifies that:
1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.
2. If selected, proposer agrees to accept all conditions and requirements as contained therein.
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.
1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.
2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
September 18, 2025
City of Hermosa Beach
Department of Public Works
1315 Valley Drive
Hermosa Beach, CA 90254
Attention: Andrew Nguyen
Re: SOQ For On-Call Architectural Services (RFQ 25-003)
Andrew,
On behalf of myself and our consultant design team I am pleased to present our architectural and engineering qualifications for the consideration of the Hermosa Beach On-Call Architectural Services. We are a small firm located in the City of Irvine started in 2010 during a bad economic crisis. Through our good referrals, references, and our commitment to client service we have not only survived this tumultuous time but we have thrived.
OUR PROJECT UNDERSTANDING I understand that the City of Hermosa Beach has multiple projects on their CIP which will require architectural support. By developing a pool of on-call consultants the city will be able to streamline the process of selection and thereby enact CIP projects at a much quicker pace. The selected pool shall have a wide variety of experience, be knowledgeable of publicly bid projects, and have a client first approach.
WHY ARE WE BEST QUALIFIED? As a certified small business (SBE) we may be small, but our ideals are large. Our core concepts are to be selective in the projects that we pursue, dedicate our resources to completing them, and to build strong relationships. Our focus is on quality and not quantity and these principles have resulted in repeat work through our great references and referrals.
I have had an continue to have experience along coastal regions and understand the special circumstances of designing and implementing projects impacted by the coast. In the past I had worked for another architect in installing the new exterior elevator at the City
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 1 Hall, have worked with El Segundo on their Fire Station 2 project and new lifeguard facility, and I am currently engaged with the City of Manhattan Beach developing a restroom project at their Manhattan Heights Park.
I acknowledge receipt of Addendum 1 and have incorporated items into our response attached.
The day-to-day contact administrator for this project will be:
Rubio Medina,
Architect P: 949
333.6030
E: [email protected]
Andrew, I look forward to discussing more with you our qualifications and how we can be the best partner for the City of Hermosa Beach. If you have any questions regarding the attached, please feel free to contact me at [email protected] or at 949 333.6030 at your earliest convenience.
Sincerely,
Rubio Medina, Architect
A Sole Proprietorship
780 Roosevelt; Irvine, CA 92620
949 333.6030: P
949 333.6100: F
www.architectrm.com
STATEMENT OF
QUALIFICATIONS
Rubio Medina, Architect SOQ for
City of Hermosa Beach On-Call
Architectural Services (RFQ 25-003): 2
Fed ID: 45-4469645
Registrations:
CA Architect
c.30059
SBE: 1754662
Insurance Coverage:
Professional Liability
General Liability
Auto Liability
Workers Compensation
Business License:
City of Irvine BUS11-
01268
Contact Person: Rubio Medina, Owner
Architect
Fail to Complete: None
Pending Litigation:
None
Rubio Medina, Architect is an award-winning, soleproprietorship architect providing solutions that enhance the working environment, honor the settings they are placed, and builds lasting relationships. Over the past thirty years he has designed multiple projects including new construction,
renovations, expansions, studies, assessments, and
construction management to public agencies across the
western United States.
FIRM PROFILE
Rubio Medina, Architect
780Roosevelt
Irvine, CA 92620
P: 949 333.6030
F: 949 333.6100
Type of Business:
Sole Proprietor
Year Started: 2010
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 3
Diverse Background:
We have a diverse
background in project
types and working with
diCerent governmental
agencies and always
bring the same
commitment to each
project and each
project type including
studies and
assessment, feasibility
studies, building
renovations including
seismic retrofits,
expansion and
additions, new
construction across
California including
coastal, urban, suburban, and downtown areas.
Current and Past On-Call Contracts: City of Irvine, City of Laguna Beach, City of Newport Beach, City, County, and Port of San Diego, Orange County Fire Authority, City of Santa Monica.
How Long Have We Been in
Business? After over twenty years
of working for other architects, I hung my ‘shingle’ in 2010 and since then have been providing services exclusively to public agencies, cities, fire districts, and special districts.
What Kind of Projects Do We Do? We are 100% public works focused and publicly bid projects including new construction, remodels,
expansions, renovations, programming, studies, assessments, and construction management.
Where Are Our Coastal Projects? City of Manhattan Beach, City of El Segundo, City of Santa Monica, City of Newport Beach, City of Huntington Beach, City of San Clemente, City of Pismo Beach, City of
Laguna Beach
How Do We Do It? Be on time, be responsive, take on less work, service our clients from a principal/owner level
commitment, build strong relationships, and be the fiercest advocate for our clients’ needs.
We are not big… We Are Just Good!
We are 100% Public Works Focused working with cities,
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 4
FIRM QUALIFICATIONS
Architect Civil Consultant
Rubio Medina, Architect (SBE)
780Roosevelt
Irvine, CA 92620
Kimley-Horn
180East Ocean Boulevard, Suite
1200
Long Beach, CA
Structural Consultant Mechanical, Electrical Consultant DCSE Structural Engineers
1744West Katella Ave, Suite 107
Orange, CA
PBS Engineers
279East Arrow Highway, Suite 201
San Dimas, CA
Landscape Consultant Cost Consultant
DVD Creative (SBE)
151Kalmus Drive, Suite M8
Costa Mesa, CA
Cumming
120Vantis, Suite 510
Aliso Viejo, CA
municipalities, special districts, fire departments, and police departments on new construction, assessments, feasibility studies, renovations, structural retrofits, and programming exercises.
We have toured and developed Assessments on Existing
Facilities on almost fifty public buildings including fire stations, teen and youth centers, libraries, police stations including Santa Monica, Corona, Glendale, Burbank, Stanton, and Buena Park.
With over thirty years of experience, we understand the nature of public bid projects and the need to have correct information early in the process and can Validate Project Scoping
developed by others based on our years of experience on many project types.
As a Full Service Design firm, we have been involved in multiple studies, renovations, expansions, retrofits,
programming, and construction administration and have
developed plans and specifications that can stand up to the test of publicly bid projects and the low-bid construction process.
We are supported by an equally knowledgeable consultant team and have included the following consultants. We have also worked with many other specialty consultants such as
geotechnical, hazardous materials, and others and can have other specialty consultants join our team as needs arise.
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 5
ORGANIZATIONAL CHART
PROJECT USER GROUP
RUBIO MEDINA, ARCHITECT, 780 Roosevelt, Irvine, CA 92620 Architect of Record
Rubio Medina will be the day-to-day contact for any and all projects for the City of Hemet and will lead and coordinate all items from the City through the consultant team and external channels and processes. He will be a constant presence through the process and will not be removed nor replaced for any projects assigned to us. His thirty years of experience in public design will lead the team of subconsultants and be in direct contact with the City of Hemet and end user groups.
SUBCONSULTANT TEAM
KIMLEY-HORN, 27290 Madison Avenue, Suite 300, Temecula, CA 92590 Civil Engineering, Survey, Signal and Striping John
Pollock, Project Manager
As a local presence to the City of Menifee, John Pollock will lead the civil engineering eCorts including the survey team, development of site improvement plans, and the signal and striping work. Kimley-Horn’s experience in and around Menifee will be valuable to quickly understand and implement grading requirements into the finished product.
DCSE STRUCTURAL ENGINEERING, 1744 West Katella Avenue, Suite 107, Orange, CA 92867 Structural Engineering
Richard Suzuki, Project Manager
DCSE is a small structural engineering firm with a wide variety of experience and knowledge. Richard Suzuki will lead the team in developing structural capabilities of the proposed new facility from a vertical and lateral resisting systems.
PBS ENGINEERING, 279 East Arrow Highway, San Dimas, CA 93401 Mechanical Engineering, Plumbing Engineering, Electrical Engineering Kunal Shah, Project Manager
Kunal Shah will lead the PBS team providing mechanical, electrical, and plumbing design for any facility projects. His almost thirty years in facility design for public agencies and his hands on approach will ensure the facility will operate well in the short term but in the long term as well.
DVD Creative, 151 Kalmus Drive, Suite M8, Costa Mesa, 92626 Landscape Architect, Irrigation Design Eric
Sterling; President
DVD Creative will be led by Eric Sterling who has a wide variety of experience in developing planting and irrigation designs and will integrate local planting requirements into any potential project. A seasoned landscape architect he has been involved in both park/open space design as well as specific landscape designs involving facilities.
CUMMING MANAGEMENT GROUP, 25220 Hancock Avenue, Suite 440 Murrieta, CA 92562 Cost Modeling
Alan Campbell, Project Manager
Nationally recognized cost consulting firm Cumming Management Group will be led by Alan Campbell who will oversee the opinion of probable construction costs generated for the project ad will be the liaison to the design team in keeping up to speed on current market volatility.
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 6 Rubio Medina, Architect has a thirty-year history providing architectural services to cities, municipalities, special districts, police departments, and fire
Role: Architect of Record departments. We are 100% principal driven and all projects are managed
Costa Mesa City Hall Public Restroom Accessibility Upgrades, Costa Mesa, CA El Segundo Beach Public Restroom and Lifeguard Station, El Segundo, CA Inland Empire Utilities Agency Tenant Improvement, Ontario, CA Inland Empire Utilities Agency Lab and Operations Assessment and Study, Ontario, CA
Irvine On-Call Consultant List, Irvine, CA
Jurupa Community Services District Administration TI, Jurupa Valley, CA Laguna Beach Main Beach Restroom Replacement, Laguna Beach, CA Laguna Beach On-Call Architecture, Laguna Beach, CA
Laguna Beach Fire Administration Temporary Generator, Laguna Beach, CA Long Beach Water Department Administration Building Remodel, Long Beach, CA Main Branch Library Restroom Remodel, Newport Beach, CA Experience: 30 Years
Registrations: c.30059
Education: Apprentice
and developed by Rubio Medina, Architect who fully believes in building strong relationships, to be selective in the work we do take on, and to fully devote his resources to meet our clients’ needs, leaving behind the constrains of continually being beholden to the bottom line. Relevant Experience:
Balboa Island Fire Station Remodel, Newport Beach, CA
Carson Carriage Crest Park Renovation, Carson, CA
Costa Mesa City Hall Remodel, Costa Mesa, CA
Rubio Medina, Architect
Rubio Medina, Architect
780Roosevelt
Irvine, CA 92620
P: 949 333.6030
F: 949 333.6100
STATEMENT OF
QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25- 003): 7
Mariners Branch Library Restroom Remodel, Newport Beach, CA Nature Center Facility Accessibility Upgrades, Irvine, CA Newport Beach Pier Restroom Remodel, Newport Beach, CA
Newport Beach Lifeguard Remodel, Newport Beach, CA
Orange County Fire Authority On-Call Architecture, Irvine, CA Orange County Water District Locker, Shower, and Restroom Annex Building Remodel, Fountain Valley, CA
Pismo Beach Police Annex, Pismo Beach, CA
Rodgers Senior Center Remodel, Huntington Beach, CA
San Fernando Las Palmas Park RR Renovation, San Fernando, CA Santa Monica On-Call Architecture Services, Santa Monica, CA Templeton Community Services Fire District Fire Station Expansion and Renovation, Templeton, CA
Turtle Rock Community Center Accessibility Upgrades, Irvine, CA Vernon City Hall 3rd Floor Remodel, Vernon, CA
Vernon Public Works Remodel, Vernon, CA
Vernon Police Department Locker/Shower Remodel, Vernon, CA ‘I have worked with Rubio Medina, Architect on multiple projects for the City of El Segundo including Fire Station 2 (LEED Gold) and the El Segundo Beach Lifeguard, Storage, and Public Restroom project. Each project presented its own challenges and Rubio was always up to task engaging personnel, developing solutions that are viable, and creating a fun atmosphere that all could enjoy.’
Maryam Jonas,
City Engineer
(Retired) City of El
Segundo
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 8 CIVIL DESIGN: KIMLEY-HORN
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 9
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 10 STRUCTURAL DESIGN: DCSE STRUCTURAL ENGINEERS
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 11 MECHANICAL DESIGN: PBS ENGINEERING
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 12
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 13 ELECTRICAL DESIGN: PBS ENGINEERING
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 14
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 15 LANDSCAPE DESIGN: DVD CREATIVE
COST CONSULTANT: CUMMING
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 16
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 17
PROJECT DESCRIPTION
As part of a three-year relationship and on an informal on-call basis with the City of Newport Beach, Rubio Medina, Architect prepared plans and specifications for multiple projects across the city boundary including renovations and new construction. We assisted with several renovation projects throughout the City:
Big Canyon Auxiliary Maintenance Yard: New masonry storage and garage building. Main Branch Library Restroom Renovation: Renovation of existing public restrooms, employee restrooms, and children’s restrooms to gain greater functionality and to modernize the look and feel of each space.
Mariners Branch Library Restroom Renovation: Renovation of existing public restrooms to gain greater functionality and to modernize the look and feel of each space. Balboa Island Fire Station Renovation: Renovation to second floor spaces including refurbishment of kitchen, flooring, and finishes
Police Department Stairs: Tear down and replacement of exterior cast-in-place concrete stairs to make more safe and code compliant.
Projects were typically remodel and renovation projects that were completed on tight time frames and were cost sensitive. Rubio Medina, Architect worked closely with City staC to achieve their goals on a timely basis and within budgetary constraints. Rubio Medina, Architect provided full architectural services including conceptual designs, construction documents, building department processing, and construction administration services.
Newport Beach Multiple Projects
Newport Beach, CA
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 18
Project Owner: Key Staff:
City of Newport Beach Rubio Medina, Architect
100 Civic Center Drive Architect of Record
Newport Beach, CA
Project Reference: Fong Tse, Engineer (retired)
P: 714 558.6212
E: N/A
Irvine On-Call Architecture
Irvine, CA
PROJECT DESCRIPTION
Through our on-call status with the City of Irvine, Rubio Medina, Architect provided services including conceptual design, construction documents, and construction administration
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 19 services for two projects: Turtlerock Community Center Accessibility Upgrades and the Nature Center Accessibility Upgrades.
The Turtlerock Community Center restroom facilities served dual purpose of serving the adjacent park through exterior lockable doors and interior lockable doors to serve the community center. The Nature Center restrooms serve the public at the adjacent public use trail head.
Work included the renovation of existing restrooms at both facilities to achieve higher usability and achieve a barrier-free design making them accessibility compliant. Other upgrades included renovation of door openings including replacement of doors where required and the replacement of existing door hardware with lever type hardware, installation of an access elevator at the stage at the Turtlerock facility, replacement of noncompliant handrails, and the selection of finishes, fixtures, and materials that are attractive and will provide long life.
Project Owner: Key Staff:
City of Irvine Rubio Medina, Architect
1 Civic Center Plaza Architect of Record
Irvine, CA
Project Reference: Reza Jafari, Senior Project Manager
P: 949 724.7545
E: [email protected]
Laguna Beach On-Call Architectural Services
Laguna Beach, CA
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 20
PROJECT DESCRIPTION
As part of our ongoing on-call architectural services contract with the City of Laguna Beach, Rubio Medina, Architect provided architectural services for the renovation of four restrooms within the City’s historic Fire Station 1 facility. Goals of the project is the rehabilitation of the existing spaces to include greater accessibility, functionality, increase air flow to reduce water and mold issues, and to increase shower and fixture counts. The renovated restrooms will also place high priority on specifying appropriate fixtures, material and finish selection, associated casework, and providing accessibility and greater functionality.
The historic nature and age of the facility created multiple challenges during design and construction as walls were uncovered and new conditions presented themselves. During construction Rubio Medina, Architect provided swift and beneficial responses for the City in helping them keep on track and reduce exposure to large construction change orders.
Upon completion of the fire station, we retained by the City to provide architectural services for the installation of a new temporary emergency generator at a newly acquired facility that was being converted to the new Fire Administration headquarters and emergency operations center (EOC).
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 21
Project Owner: Key Staff:
City of Laguna Beach Rubio Medina, Architect
505 Forest Avenue Architect of Record
Laguna Beach, CA
Project Reference: Tom Perez, City Engineer
P: 949 464.6688
E: [email protected]
Manhattan Heights Park Restroom Study
Manhattan Beach, CA
PROJECT DESCRIPTION
The Manhattan Heights public restrooms do not fully support the needs of the park on an ongoing basis. The park is served by a recreation building which houses multiple functions
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 22 including after school programs, summer camps, softball concession stand storage, park storage, and public restrooms. The current configuration does not meet peak demands of the park which is crowded during softball games nor are any of the public restrooms compliant with current accessibility standards.
Rubio Medina, Architect was hired to conduct a feasibility study to review current infrastructure including electrical and plumbing systems, to determine the best solution for the City of Manhattan Beach Parks Department programming including review of expansion of the recreation building to accommodate more restrooms, renovating existing spaces to make them more compliant, and or to review installation of a new free standing prefabricated restroom building.
Through a series of meetings and workshops, options were coalesced down to two feasible options: renovate the existing spaces; renovate and expand the existing spaces. The study is currently being finalized and preparing for review by City Council for appropriate funding and authorization to begin the construction drawings and cost estimates.
Project Owner: Key Staff:
City of Manhattan Beach Rubio Medina, Architect
3621 Bell Avenue Architect of Record
Manhattan Beach, CA
Project Reference: Bianca Cardenas, Senior Civil
Engineer
P: 310 802.5357
E:
[email protected]
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 23
PROJECT DESCRIPTION
Rubio Medina, Architect was hired by the City of Santa Monica to provide facility assessment of the Fire Department’s three oldest fire stations and to provide programming, planning, and conceptual project budget for the renovation of their existing fire training facility.
Fire Training Center Study:
Rubio Medina, Architect provided conceptual designs for the proposed renovation of the Santa Monica Fire Department’s fire training facility located at the City’s public works yard.
Proposed work includes the renovation of the existing training tower, new drafting pit and command center, underground and confined space rescue, flex space for USAR training, roof breach training, and car extraction training. The study resulted in a proposed $7 million dollar fire training center with an administration facility of 10,600SF that serves as both an administration facility and an alternate fire station site consisting of double wide, double deep apparatus bays, convertible dorm rooms to meeting/oCice space, and shower/locker facilities.
Facility Assessment:
The facility included three of the department’s oldest fire stations to identify areas of improvement, maintenance issues, compliance with NFPA standards, and assist the Fire Department in preparing a tenyear maintenance plan for remodel work.
Santa Monica Fire Facility Assessment and Fire Training Study Santa Monica, CA
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 24 Conduct a room-by-room assessment of three department facilities, document conditions, make recommendations for maintenance and repairs Develop conceptual plans to modernize spaces within fire stations to make them gender neutral.
Review stations for conformance with NFPA standards including standards 1 (fire sprinkler requirement) and 1581 (dedicated area for infection control) as well as apparatus bay exhaust requirements, smoke detectors, and fire alarms.
Project Owner: Key Staff:
City of Santa Monica Rubio Medina, Architect
333 Olympic Drive Architect of Record
Santa Monica, CA
Project Reference: William Clerk, Associate Architect
P: 310 429.6555
E: [email protected]
PROJECT DESCRIPTION
Rubio Medina, Architect was selected to provide architectural and engineering services for the tenant improvement of the City’s existing building to create a new police substation. The Pismo Beach Police Annex Building Renovation
Pismo Beach, CA
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 25 current use houses the City Police Department parking violation division and chamber of commerce. The goal of the project is to provide a tenant improvement to the existing facility to create two distinct areas for continued support of parking violation and as a sub-station for police personnel.
Rubio Medina, Architect is working closely with City staC and police department to develop a space that is functional and achieves their goal of separate areas with a shared break and restroom area. The project also includes the exterior façade treatment to bring the facility back to its original façade of the 1920’s.
Project services include a structural evaluation of the existing facility and recommendations, replacement of HVAC system, installation of a new free standing garage structure, hazardous material testing and investigation, and full architectural services through construction administration.
Project Owner: Key Staff:
City of Pismo Beach
760 Mattie Road
Pismo Beach, CA
Rubio Medina, Architect
Architect of Record
Project Reference: Eric Eldridge, Senior
Engineer
P: 805 773.7041
E:
[email protected]
Templeton Community Services District Fire Station Expansion/Remodel Templeton, CA
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 26
PROJECT DESCRIPTION
The Templeton Community Services District (TCSD) hired Rubio Medina, Architect to provide a Phase 1 study to upgrade and modernize their single fire station. A small town their current facility houses many services and until recently was a part time/volunteer department. After passing a bond measure the fire department has transitioned into a full time/paid volunteer station.
The current configuration does not have adequate spaces for a modern fire station nor address the needs of a full-time station as there are minimal dorms, showers, no kitchen, dining, or day room, proper storage, workout room, or other amenities.
Rubio Medina, Architect is currently providing a facility assessment to identify current maintenance and operational challenges, programming of future spaces, planning and conceptual design for an expansion to contain up to six dorm rooms, showers, lockers, additional storage, and kitchen/dining/day room. A comprehensive cost model will be generated to include not only construction costs of the remodel and expansion but additional soft costs such as special inspection. The expansion and renovation is proposed to add a two-story living and sleeping quarters of approximately 3.400SF and the remodel of approximately 1,500SF to create new public lobby, fire administration functions, and conference rooms at a construction cost of just over $5 million.
With the Phase 1 study completed, we are currently completing construction documents and preparing plans and specifications to be permitted, bid, and constructed.
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 27
Project Owner: Key Staff:
Templeton Community Services District Rubio Medina, Architect 206 5th Street Architect of Record
Templeton, CA
Project Reference: Tom Peterson, Fire Chief
P: 805 434.4911
E: [email protected]
STATEMENT OF QUALIFICATIONS
Rubio Medina, Architect SOQ for City of Hermosa Beach On-Call Architectural Services (RFQ 25-003): 28 As a small firm, we believe that our values align with a commitment to client service first and foremost and not need to meet billing quotas on a monthly or yearly basis. As such, all our projects are principal driven by firm owner Rubio Medina, Architect who will oversee and participate in every face of the project. This commitment and his over thirty years of experience make us uniquely qualified from most other firms in how we operate and service our clients.
When we are Requested for As-Needed Work for the City, we will first listen and understand the work proposed by the project manager, taking notes, and asking questions as to timeframes, and any potential challenges the project may face. A walking tour of the facility that is proposed to be renovated to become familiar with current conditions and to visualize the work planned and consultants that may be needed. Based on these meetings we will prepare a draft scope and fee for review and discussion with the project management team for verification and revisions.
Rubio Medina, Architect will be the main point of contact with the City of Hermosa Beach and project management teams and will be point person for all Communications between the city project management and the design team. He will be in regular contact through voice, email, in person, and video conference calls and be responsible for all work produced under his direction.
Our Quality Assurance plan is process oriented based on first providing qualified individuals and consultant team members who are knowledgeable and capable of
PROJECT MANAGEMENT PLAN
performing the proposed work on a timely basis and that can stand the test of publicly bid and constructed projects. Our second tier involves Quality Control based on thirty plus years of providing public work architectural design and engineering and regular reviews at key milestones of development by both internal and external staC.
Our Project Scheduling is based on years of experience on a variety of projects both large and small. It is always based on reasonable expectations of the work. We get buy-in from our consultant team that their schedules are open and ready and are reasonable and verify with the city project management team to verify it will fit into their timelines and will work for them. Once agreed and the work is started Rubio Medina, Architect will be updated with any unforeseen challenges and reasons for any time delays and how best to get the project back on schedule.
ACKNOWLEDGEMENTOF ADDENDUM NO. 1
On-Call Professional Architectural Services RFQ No. 25-003 Complete and sign this acknowledgement form. Submit and enclose the acknowledgement in your proposal. Failure to do so may result in disqualification of your firm’s proposal.
The undersigned acknowledges receipt of Addendum No. 1 dated September 8, 2025.
ATTEST: _____________________________________
Principal: _____________________________________
Address: _____________________________________
By: _____________________________________
Title: _____________________________________
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254 -3885
__________________________
, City Attorney
6.2 Required Forms
6.2.1 Certification of Qualifications
RFQ #: 25-003
The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ).
1. Proposer declares and warns that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.
3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.
4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City.
5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.
6. The statement of qualifications shall be valid for 90 days from the date of submittal.
7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:
Addendum: 1
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.
Signature of Authorized Representative: ___________________________________________ Printed Name and Title:
Rubio Medina, Owner/Architect
6.2.2 Non-Collusion Affidavit
RFQ #: 25-003
The undersigned declares states and certifies that:
1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.
2. This statement of qualifications is genuine and not collusive or sham.
3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ.
4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.
5. All statements contained in the statement of qualifications and related documents are true.
6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications.
7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .
8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.
Signature of Authorized Representative: __________________________________________ Printed Name and Title:
Rubio Medina, Owner/Architect
6.2.3 Compliance with Insurance Requirements
RFQ #: 25-003
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.
The undersigned declares states and certifies that:
1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.
2. If selected, proposer agrees to accept all conditions and requirements as contained therein.
Signature of Authorized Representative: ___________________________________________ Printed Name and Title:
Rubio Medina, Owner/Architect
6.2.4 Acknowledgement of Professional Services Agreement RFQ #: 25-003
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.
1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.
2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative: ___________________________________________ Printed Name and Title:
Rubio Medina, Owner/Architect
EXHIBIT B
RATE SCHEDULE
RUBIO MEDINA, ARCHITECT 2025 HOURLY RATE SHEET
(Subject to change on an annual basis)
Title Hourly Rate
Project Architect $190
Project Manager $165
Designer $95
Clerical $48
Reimbursable expenses incurred by Rubio Medina, Architect, or any subconsultant it may hire to perform services for this project, are reimbursed by the client with an administrative expenses. Reimbursable expenses include, but are not limited to reproduction costs, postage, shipping and handling of drawings and documents, long distance communications, fees paid to authorities having jurisdiction over the project, the expense of any additional insurance requested by client in excess of that normally carried by the Architect or its subconsultants, travel expenses transportation/automobile/lodging/meals), renderings, and models. Reimbursable automobile travel mileage will be billed at the current IRS business standard
mileage rate.
Rubio Medina, Architect
A Sole Proprietorship
780 Roosevelt; Irvine, CA 92620
949 333.6030: P
949 333.6100: F
www.architectrm.com
STANDARD FEE SCHEDULE
Principal Structural Engineer
Structural Engineer / Sr. V.P.
Senior Associate Engineer
Project Engineer/Designer
Draftsman
Clerical
Vellum Plots (24” x 36”) $24.00 each
Bond Plots (24” x 36”) $10.00 each
Vellum Plots (30” x 42”) $35.00 each
Bond Plots (30” x 42”) $15.00 each
Calculations (small) $25.00 / set
(medium) $50.00 / set
(large) $75.00 / set
$250.00/hour
$200.00/hour
$185.00/hour
$165.00/hour
$ 105.00/hour
$ 95.00/hour
DCSE ASSOCIATES INC. STRUCTURAL ENGINEERS
1744 West Katella Ave, Suite 107 Orange, California 92867 714.997.1145 www.DCSEassociates.com
MECHANICAL ELECTRICAL PLUMBING TECHNOLOGY FIRE PROTECTION
CONSULTING ENGINEERS
2025
SCHEDULE OF CHARGES
The fee for our services will be based on the charges listed below. All fee quota*ons are applicable for a period of ninety (90) days from the date of the proposal to which this schedule is a/ached. We reserve the right to modify these rates upon thirty (30) days advance no*ce.
Engineer $205 Field Technician
$155
Design Engineer/Senior Designer $195 Administra*ve/Clerical $120
PERSONNEL/HOURLY RATE
CEO/VP/Director/Principal Engineer $275 Designer $185
Project Manager $250 Senior CADD/Revit Operator $175
Senior Engineer $215 CADD/Revit Operator/Dra9ing $155
Houston | Los Angeles | Orange County | San Diego | San Dimas | Santa Clara 279 East Arrow Highway, Suite 201, San Dimas, CA 91773 | T 626.650.0350 | F 626.650.0352 www.pbsengineers.com Page 1
HOURLY RATES SCHEDULE
Principals $230/hr
Director of Design $200/hr
Senior Landscape Architects $175/hr
Landscape Architect $165/hr
Senior Landscape Designer $160/hr
Landscape Designer $140/hr
Project Designer/CADD Technicians I, II, III $110, 120, 130/hr Administra*on $110/hr
* The rates shown are subject to periodic increases, including January 1st of each year. 2025 HOURLY RATES
COST MANAGEMENT
DISCIPLINE HOURLY RATE
Managing Principal / Vice President $350.00
Managing Director / Director / Regional
Director
$300.00
Associate Director $235.00
Senior Cost Manager $210.00
Cost Manager $195.00
Assistant Cost Manager / Estimating
Technician / Intern
$135.00
One year after the effective date of the Agreement, and annually thereafter, rates will increase by the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W).
www.ccorpusa.com
REQUEST FOR QUALIFICATIONS (RFQ) NO. 25-003
ON-CALL PROFESSIONAL ARCHITECTURAL SERVICES
IN THE CITY OF HERMOSA BEACH, CALIFORNIA
CITY OF HERMOSA BEACH
Department of Public Works
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 318-0212
RFQ 25-003 City of Hermosa Beach
CITY OF HERMOSA BEACH
1315 Valley Drive, Hermosa Beach, CA 90254
Phone: (310) 318-0210, Fax: (310) 937-5015
www. Hermosabeach.gov
RFQ NUMBER: RFQ# 25-003
RFQ TITLE: ON-CALL PROFESSIONAL ARCHITECTURAL SERVICES REQUESTING DEPARTMENT: Public Works – Engineering Division RELEASE DATE: August 21, 2025
DUE DATE: September 18, 2025 @ 3:00 p.m. PST
Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will receive statements of qualification for:
RFQ# 25-003, ON-CALL PROFESSIONAL ARCHITECTURAL SERVICES Statements of qualification must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home) and will be received until 3:00 p.m. PST, September 18, 2025.
Statements of qualification will not be opened at that time but will be submitted to the Public Works Department for verification and compliance with specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award.
Please direct any general inquiries regarding this RFQ to Andrew Nguyen at [email protected]. All questions regarding the content of the RFQ must be submitted on the PlanetBids Portal.
Dated: August 21, 2025
RFQ 25-003 City of Hermosa Beach
Table of Contents
1. Introduction ............................................................................................................................. 4
1.1 Invitation for Qualifications .............................................................................................. 4
1.2 RFQ Timeline ...................................................................................................................... 4
1.3 Submittal Procedures ........................................................................................................ 4
1.4 Protest Procedures ............................................................................................................ 5
1.5 Contact .............................................................................................................................. 6
1.6 General RFQ Conditions ................................................................................................... 6
2. Scope of Services ................................................................................................................. 10
2.1 City Location and Characteristics ................................................................................. 10
2.2 Description ....................................................................................................................... 11
3. Submittal Instructions............................................................................................................ 16
3.1 Format .............................................................................................................................. 16
3.2 Content............................................................................................................................. 16
3.2.1 Cover Letter .............................................................................................................. 16
3.2.2 Firm Profile ................................................................................................................. 17
3.2.3 Organizational Chart ............................................................................................... 17
3.2.4 Bios of Key Staff ......................................................................................................... 17
3.2.5 Relevant Experience and References ................................................................... 17
3.2.6 Project Management Plan ...................................................................................... 18
3.2.7 Required Forms ......................................................................................................... 18
3.2.8 Rate Schedule .......................................................................................................... 18
4. Evaluation and Selection ..................................................................................................... 19
4.1 Review Process ................................................................................................................ 19
5. Contract Expectations ......................................................................................................... 21
5.1 Contract Period ............................................................................................................... 21
5.2 Professional Services Agreement .................................................................................. 21
5.3 Standards of Work ........................................................................................................... 21
5.4 Invoicing and Payment .................................................................................................. 21
6. Attachments and Required Forms ...................................................................................... 22
6.1 Sample Professional Services Agreement .................................................................... 22
6.2 Required Forms ................................................................................................................ 36
6.2.1 Certification of Qualifications ................................................................................. 36
6.2.2 Non-Collusion Affidavit ............................................................................................ 38
6.2.3 Compliance with Insurance Requirements ........................................................... 39
6.2.4 Acknowledgement of Professional Services Agreement .................................... 40
RFQ 25-003 City of Hermosa Beach
1. Introduction
1.1 Invitation for Qualifications
The City of Hermosa Beach (“City”) is seeking Statements of Qualifications from qualified individuals or firms (“Consultant”) to provide on-call Architectural Services. The selected Consultant would assist the City’s Public Works Department in the preparation of the designs of Capital Improvement Projects (CIPs) and other as-needed work in support of the Department’s operations and programs and ongoing efforts to maintain facilities Citywide. Consultants must have the expertise, experience, and resources available to perform the work described in this request for qualifications (RFQ).
The City intends to enter an agreement with up to three (3) qualified Consultants (or teams of Consultants) for the requested services in an amount not to exceed $1,000,000 for a period of three years, with an option to extend for two additional one-year terms.
The City anticipates a contract start date around November 2025.
This RFQ does not require Consultants to address any specific projects or task orders. As work is identified, the City will solicit proposals from one or more of the on-call Consultants.
A task order will then be negotiated and executed between the City and the selected Consultant.
1.2 RFQ Timeline
RFQ posted August 21, 2025
Deadline to submit written questions September 4, 2025
Posting of responses to questions September 9, 2025
Deadline to submit qualifications September 18, 2025
Interviews for selected firms if the City
wishes to do so
TBD
Tentative award October 2025
1.3 Submittal Procedures
RFQ 25-003 City of Hermosa Beach
Respondents shall submit one copy of the statement of qualification and one copy of the rate schedule in PDF format (separate files) on the PlanetBids Portal.
No responses will be accepted after the listed date and time. The format, content, and procedures for submitting a statement of qualifications are provided in further detail in Section 3 of this RFQ.
1.4 Protest Procedures
Proposers may file a “protest” of a proposal/statement of qualification with the City’s City Manager. In order for a Proposer’s protest to be considered valid, the protest must:
A. Be filed in writing within five (5) calendar days after submittal deadline, or where the Protest relates solely to events occurring thereafter, within five (5) calendar days after the event or occurrence giving rise to the protest;
B. Clearly identify the specific irregularity or accusation; C. Clearly identify the specific City staff determination or recommendation being protested;
D. Specify in detail the grounds for protest and the facts supporting the protest; E. Include all relevant supporting documentation with the protest at time of filing; and F. Be transmitted concurrently to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Proposers or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.
If the protest does not comply with each of these requirements, the City may reject the protest with or without further review.
If the protest is timely and complies with the above requirements, the City Manager, or other designated City staff member, shall review the protest, any response from the challenged Proposer(s), and all other relevant information, and will provide a written decision to the protestor.
3. State or Federal Funding
If the subject matter of the solicitation or project is receiving any state or federal funds which requires a protest procedure different than the procedures stated above, then that protest procedure shall control.
RFQ 25-003 City of Hermosa Beach
In the event there is any lawsuit filed against the City relating to any federally funded project, the City will provide prompt notice of that lawsuit to all agencies who participated in the funding of the project.
4. Mandatory Procedure
This administrative procedure and the time limits set forth herein are mandatory. Failure to comply with these mandatory procedures shall constitute a waiver of any right to pursue the protest, including filing a Government Code claim or any legal proceedings or actions.
1.5 Contact
Please direct any inquiries regarding this RFQ to Andrew Nguyen at [email protected]. All questions regarding the content of the RFQ shall be submitted directly on the PlanetBids Portal. Responses to all questions will be posted on the PlanetBids portal.
1.6 General RFQ Conditions
The following instructions and conditions apply to this RFQ:
Pre-Contractual Expenses
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any Consultant. In addition, no Consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a statement of qualifications in response to this RFQ. • Submitting that response to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFQ, proposal, and/or contractual agreement.
• Any other expenses incurred by the consultant prior to the date of an executed contract.
Authority to Withdraw RFQ and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFQ at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any Consultant responding to this RFQ. The City expressly reserves the right to reject any and all responses to this RFQ without indicating any reasons for such rejection(s).
RFQ 25-003 City of Hermosa Beach
The release of this RFQ does not obligate or compel the City to enter into a contract or agreement.
Authority to Revise RFQ and Request Additional Information The City reserves the rights to amend the RFQ at any time, to determine the successful respondent(s), and to reject any or all responses or their components. Should it be necessary for the City to issue addendums to this RFQ during the advertisement period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective respondents to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Statements of qualifications shall acknowledge that the Consultant is aware of all addendums which have been issued and has incorporated their provisions in their response by completing the Certification of Qualifications Form.
The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest.
Other Conditions
• ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the statement of qualifications and list them as additional services.
• AUTHORIZED SIGNATURES. Every statement of qualifications must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a statement of qualifications on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. • AWARD OF QUALIFICATIONS. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous statement of qualifications after consideration of all criteria.
• COMPLIANCE WITH LAWS. All statement of qualifications shall comply with current federal, state, and other laws relative thereto.
• CONFLICT OF INTEREST. By signing the Certification of Qualifications , the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her
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service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider statement of qualifications from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one statement of qualifications for the same work unless alternate statement of qualifications are called for. Reasonable grounds for believing that any consultant is interested in more than one statement of qualifications for the same work will cause the rejection of all statement of qualifications for the work in which a consultant is interested. Consultants shall submit as part of their statement of qualifications documents the completed Non-Collusion Affidavit.
• EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFQ documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any).
Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded.
The submission of a statement of qualifications shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFQ documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the statement of qualifications. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.
• INTERPRETATION OF RFQ DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFQ. If any person is in doubt as to the true meaning of any part of this RFQ documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFQ by any person are unauthorized and invalid. Modifications to the RFQ, including, but not limited to the scope of work, can be made only by written addendum issued by the City.
Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFQ documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFQ documents. All such addenda shall become a part of the RFQ document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants
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who obtained a set of RFQ documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued.
• IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition.
• NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms.
• OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one rate schedule.
• OWNERSHIP. All data, documents and other products used or developed during the RFQ process become the property of the City upon submission. All documents submitted in response to this RFQ shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq.
Statement of qualifications should not be marked as confidential or proprietary, and City may refuse to consider a statement of qualifications so marked. All information contained within the statement of qualifications will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its statement of qualifications that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.
• PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFQ) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement.
• NO PUBLIC OPENING/PUBLIC RECORDS ACT. Statement of qualifications shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants.
Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing statement of qualifications is not disclosed to other Consultants. Prices and other information concerning the
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statement of qualifications shall not be disclosed until a recommendation for award is made to the awarding authority.
• PUBLIC RECORD. All statement of qualifications submitted in response to this RFQ will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law.
• REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted statement of qualifications are material and important, and will be relied on by the City in evaluation of the statement of qualifications . Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the statement of qualifications. • SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable.
• SUBCONTRACTOR INFORMATION. If the statement of qualifications includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFQ for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract.
• VALIDITY. Statement of qualifications must be valid for a period of 90 days from the due date.
• WITHDRAWAL OF STATEMENT OF QUALIFICATIONS. Consultants’ authorized representative may withdraw statement of qualifications only by written request received by this RFQ contact personal before the Submittal Deadline. • BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.
2. Scope of Services
2.1 City Location and Characteristics
The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The City limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles.
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Hermosa Beach is thriving, and engaged community, with some 20,000 residents and naturally draws a high number of visitors to its beaches and downtown.
Governed by a five-member City Council with members elected at large, Hermosa Beach operates under the council/city manager form of government as a general law city. Like the community, the Council is informed, educated, and engaged. The programs and services provided by the City are accomplished through seven City departments: Administrative Services, City Clerk, City Manager, Community Development, Community Resources, Police, and Public Works.
2.2 Description
The Public Works Department is responsible for engineering and oversight of the City's Capital Improvement Program (CIP), maintenance of City facilities and parks, public counter services including plan check and permit issuance, and a wide variety of other programs and services.
The City of Hermosa Beach (“City”) Public Works Department is seeking Statements of Qualification from qualified individuals, firms, or teams of firms (“Consultant”) to provide on-call Architectural Services. The selected Consultant would assist the City’s Public Works Department in the preparation of the designs of Capital Improvement Projects (CIPs), maintenance projects, facilities upgrade and modernization projects and other as-needed work in support of the Department’s programs, plans, and services.
Consultants must have the expertise, experience, and resources available to perform all of the work described in this RFQ.
The City intends to enter an agreement with up to 3 qualified consultants (or teams of consultants) for the requested services in an amount not to exceed $1,000,000 each for a period of 3 years with the option of extending it by two additional one- year terms at the sole discretion of the City. The City anticipates a contract start date around November of 2025.
This RFQ does not require consultants to address any specific projects or task orders. As work is identified, the City will solicit proposals from one, or more, on-call firms. The designated Consultant(s) shall then provide a proposal, including proposed fee and delivery schedule per each task order issued by the City. A task order will then be negotiated and executed between the City and the selected firm. Compensation will be based on a time and materials, or a fixed fee with a not-to-exceed limit agreed upon by both the Consultant and City before work begins.
Please note that being selected for an on-call contract does not guarantee that a consultant will be requested to submit a task order or be assigned any work. The City reserves the right to retain other consulting firms in its sole discretion when the City believes there will be an economic or other significant advantage for doing so.
RFQ 25-003 City of Hermosa Beach
2.3 General Scope of Work
The scope of work for specific projects will be determined at the time when the City solicits task order proposals. On-call services are required for various projects at various City facilities that may include municipal buildings, and other structures. Services are expected to cover a range of small, medium, and large studies, conceptual designs, final designs, conditions investigations, coordination processes and technical support.
Services assigned through the Task Order document are intended for the effective delivery of projects or other issues to come before the Public Works Department. This RFQ for On-Call Professional Architectural Services is focused largely but not exclusively on “vertical work”. The types of task assignments for Services to be provided by a Firm under this Agreement are expected to cover the range of responsibilities and perspectives handled by the Architecture team, including the necessary subconsultant support where required. While not an exhaustive or excusive list, the assignments may include, but are not limited to, one of the following:
Existing Conditions Inventories or Condition Assessments The Consultant may be tasked to inspect, document, and assess the locations and conditions of various assets as a means to validate or prioritize project programs, to adjust budget allocations, or to expedite, coordinate, or reduce risk in upcoming design projects.
Condition Assessments (estimate of remaining service life and code compliance reviews) investigation, analysis, and recommendation(s) for repair/replacement of existing building components.
Work may include professional services of an architectural nature as well as incidental services that members of those professions and those in their employment may logically or justifiably perform, such as hiring a trade to perform investigation or destructive testing under their direction.
Project Scoping, and Project Program Definition Studies or Validations The Consultant may be tasked to develop project scopes or project programs.
These definitions will clarify the size, location, special equipment needs, levels of finishes, and operational adjacencies of upcoming projects, and will solidify potential cost and schedules. Alternatively, the Consultant might be asked to review the Project Program documents developed by others as a second opinion or considering new information or needs.
General Design Services
Pre-Design Services:
RFQ 25-003 City of Hermosa Beach
Pre-Design services include attending a pre-design kick-off meeting, existing condition survey and report, coordination with City and its consultants, reviewing record and as-built drawings, space programming, etc. The Consultant will gather any existing records and/or documents (e.g., Record Drawing, site surveys, etc.) that indicate existing conditions; and will conduct on-site inspection(s) of the premises to verify conditions. The extent of this effort shall be as in-depth and as extensive as is required and necessary to support the design effort.
Planning and Conceptual Design Services:
Planning and conceptual design services include meeting with City staff and project stakeholders to facilitate discussions of wants and needs, space planning and conceptual designs, cost estimating, preparing materials for public review and comment, identification of any environmental permitting requirements. The extent of this effort shall be as in-depth and as extensive as is required to support the design effort of assigned project(s). Design services include attending a kickoff meeting, coordination with City and its consultants, Design-related tasks may consider the development of concepts prior to design development or, on projects that are under design by others.
Design Development, Construction Documents and Construction Administration:
Preparation of plans, specifications and cost estimates, schematic design through Construction Documents which involves the development of Contract Documents, permitting, and assistance in bidding process. Design services include attending a kick-off meeting, coordination with City and its consultants, and preparation of Construction Drawings, Specification shall follow Construction Specification Institute (CSI) Master Format and cost estimates. Contract Documents shall be suitable for the solicitation of competitive construction bids. Preparation of plan concepts and designs must be completed in consultation with the City’s Community Development Department to ensure compliance with city zoning ordinances.
Consultant shall coordinate all specification sections with the City’s standard specification. Consultant shall prepare applications and obtain necessary permits.
Prepare application materials and plan submittals as necessary for City entitlements required under the zoning ordinance, and for Coastal Development Permits with the State Coastal Commission, if necessary. All potential permit issues and other discrepancies must be resolved and changes incorporated into the Contract Documents before approval can be given by the City for the 100% submittal, and subsequent initiation of the bidding process. Contract Documents shall be suitable for the solicitation of competitive construction bids.
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Application and Permit Preparation — when not accomplished by other contracts and consultants, prepare and process project applications and permits with city, and other jurisdictions/authorities as necessary for design decisions and the award of construction.
Assist staff in reviews of construction documents, to develop and consider value engineering alternatives, or to understand construction means and methods necessary to deliver a project considering various field conditions Assistance in bidding process involves attending a mandatory pre-bid meeting/conference, preparation of addenda and revisions, being available to answer technical questions during bidding, and bid review. Review bids to verify completeness and accuracy.
Construction Administration Services involves attending a pre-construction meeting/conference and progress meetings, coordination with City and its consultants, providing timely response to RFIs , timely review and approval of submittals , reviewing/approving requests for substitutions, reviewing shop drawings, reviewing change order requests and pay applications, assisting as necessary with approving change orders, site observations/inspections, and field reports. and other tasks necessary for successful implementation of projects. Advise the City on construction or installation methods, materials and instrument components as the project plan matures.
Post Construction Services will consist of preparing record drawings in AutoCAD from contractor’s “as-built” marked up drawings. All project AutoCAD files (i.e., drawings, x-refs, blocks, fonts, etc.) shall be provided to the City after the completion of “as-built” drawings. Also included is preparation of record specifications from contractor’s specification mark-ups. All project specifications shall be provided in a Word and PDF format to the City. As necessary and directed by the City, participate in various meetings, including attendance of and presentation at public events, City council and committee meetings, and stakeholder meetings.
Administer project close out, including managing and preparing any documentation for funding audits.
Submit final report summarizing the project history, including major problems, claims, recommendations, and actions taken for corrective action. Turn over all documents and files, including electronic files including photos to City of Hermosa Beach on hard copy and digital copies.
Other Services:
Provide specialty design services as part of the team, as needed for typical City facility and other municipal projects as identified including, but not
RFQ 25-003 City of Hermosa Beach
limited to:
a. Electrical;
b. Mechanical;
c. Plumbing;
d. Structural;
e. Cost Estimating;
f. Surveying;
g. Geotechnical
h. Site Civil
i. Historic review; and
j. Landscape architecture.
Provide plan reviews for private and public development projects. Monitor trends, legislation, and standard practices and advise City staff on the latest applicable codes, policies, procedures, and practices. Act as a liaison between the City and the contractor or developer, if required, including site inspection, project coordination, weekly meetings, preparation of notes and minutes, review of submittals, and preparation of City reports Prepare site surveys, as-built plans, site and building assessments, and master plans.
Assist City staff in defining the City needs and setting the project criteria. Coordinate with City staff and consultants for the implementation of Capital Improvement Program projects and other City projects.
Advise City staff and assist with identifying grants or other funding available for public works projects and when so directed, initiate and prepare applications for such funding or grants.
Prepare guidelines and other documents for City as needed. Peer and constructability review of design and bid document review and analysis. Prepare guidelines and other documents for City as needed
2.3 Relevant Plans, Policies, Programs, or Projects
Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience:
• Fiscal Year 2025-26 Capital Improvement Program,
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• PLAN Hermosa, the City’s Comprehensive General Plan and Local Coastal Program, adopted 2017
3. Submittal Instructions
3.1 Format
Proposers shall submit one copy of the statement of qualifications and one copy of the rate schedule in PDF format on the PlanetBids Portal.
3.2 Content
Statement of qualifications must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Emphasis should be concentrated on conforming to the RFQ instructions, responding to the RFQ requirements, and on providing a complete and clear description of the Consultant’s capabilities and availability.
Statement of qualifications should include the sections as described in greater detail below.
Do not include marketing brochures or other promotional material not connected with this RFQ.
3.2.1 Cover Letter
Statement of qualifications must be accompanied by a short cover letter, signed by an individual authorized to bind the proposing entity to all commitments made in the submittal. An unsigned statement of qualifications is grounds for rejection. The cover letter should include:
Brief introduction of the firm (or team of firms);
Contact information for the person authorized to enter into an agreement with the City;
Contact information for the contract manager that will serve as the day-to-day contact with the City. For this on-call contract, the City will expect a dedicated point person to manage all task orders; serve as the conduit of information between any task-specific project managers and sub-consultants; and ensure overall quality and responsiveness.
Concise statement of understanding of the scope of work; and Acknowledgement of receipt of any addenda issued for this RFQ.
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3.2.2 Firm Profile
Proposers should provide a brief profile of the prime consultant and any sub-consultants.
Information should include, but is not limited to the following information:
• Official name, address, email, and telephone number of the consultant’s primary point of contact.
• Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture.
• Federal Employer I.D. Number.
• Indication whether firm is totally or partially owned by another business organization (parent company) or individual.
• Number of years consultant has been in business under the present business name.
• Number of years of experience the consultant has had in providing required, equivalent, or related services.
• Any failures or refusals to complete a contract, and explanation.
3.2.3 Organizational Chart
Proposer shall include an organizational chart that reflects titles of key staff assigned to provide services under this statement of qualifications for the prime consultant and all subconsultants. The organizational chart should clearly identify names, titles, and professional licenses/certifications.
It is the City s requirement to have the key personnel identified in the Organizational Chart remain on the team throughout the duration of the contract. After contract execution the Consultant should not substitute key personnel (contract manager and others listed by name in the statement of qualifications) or sub-consultants without prior written approval by the City.
3.2.4 Bios of Key Staff
Proposer shall include bios of key staff identified in the organizational chart for the prime consultant and all subconsultants. The bios should indicate key relevant experience on municipal projects, their areas of expertise, degrees, and any relevant professional licenses and certifications.
3.2.5 Relevant Experience and References
Proposers shall highlight their experience providing similar on-call services for other municipal clients. References for at least three (3) projects completed as part of an onPage 1225 of 1564 RFQ 25-003 City of Hermosa Beach
call contract within the last five (5) years is required. Please include the following information, at a minimum, for those projects:
• Name of contracting agency and department
• Description of project or services provided
• Year started and completed (if relevant)
• Key Personnel Assigned
• Name, email, and phone number for agency project manager • Contract Value
3.2.6 Project Management Plan
In this section, proposers should detail their approach to responding to requests for asneeded work, ensuring clear communication between the Consultant’s Contract Manager and the City, and oversight of task orders to ensure schedule and budget adherence and quality assurance/quality control.
3.2.7 Required Forms
Consultant shall review, acknowledge and submit the following forms:
• Certification of Qualifications. Consultant is required to sign and submit the Certification of Qualifications including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFQ. (See section 6.2.1)
• Non-Collusion Affidavit. Consultant is required to sign and submit the NonCollusion Affidavit. (See section 6.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 6.2.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 6.2.4)
3.2.8 Rate Schedule
Rate schedules shall be submitted through PlanetBids Portal as a separate file, labeled “Rate Schedule” and indicate the firm’s name. The rate schedule shall detail hourly billable rates for key staff members (including their names, titles, and licenses) and other
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team member categories for various other services offered by the Consultant and subconsultants as appropriate.
Proposer must also state whether rates are guaranteed for the term of the agreement or will be subject to future rate increases. Any proposed requests to change the adopted rates annually shall not exceed the relevant Consumer Price Index for the preceding 12- month period.
Rate schedule shall detail any other direct costs intended to be charged to the City (e.g., travel, equipment, printing/materials).
No mark-ups will be allowed for direct or miscellaneous costs or subconsultant work, however an appropriate number of hours for sub-consultant oversight will be allowed.
4. Evaluation and Selection
4.1 Review Process
The City will evaluate all statements of qualifications received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest fee schedule, but the City may make award(s) in the best interest of the City after all factors are considered including, but not limited to, the demonstrated competence, experience, and professional qualifications of the Consultant. Evaluation scores will not be released until after award if one is made.
Following the review of RFQs by the City’s team, the City may, if it chooses to do so, invite short-listed Consultants to be interviewed by a panel of City staff, which may include nonCity personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposer(s). Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of statement of qualifications. In conducting discussions, the City will not disclose information derived from statements of qualifications submitted by competing Proposers.
The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions.
Task orders resulting from this contract will be negotiated and executed between the City and the selected Consultant.
4.2 Evaluation Criteria
Statements of qualifications will be evaluated based on their responses to all provisions of this RFQ. The City of Hermosa Beach will use the following criteria in its evaluation of