Hermosa Beach City Council
January 13, 2026

In this section proposers should detail their approach to:

The Project Management Plan (PMP) for environmental
remediation activities, demolition of existing buildings and facilities, programming, design, and construction of a new public works maintenance facility involves a comprehensive, multi-disciplinary approach due to strict building codes, temporary facility requirements, move management, and
logistical challenges in a dense urban beach community with limited land, limited laydown areas, limited construction access, limited parking, and small streets.

For this project, Matthew Feldhaus, the Project Manager for the Cumming Group will be charged with developing the
customized details of the PMP in accordance with Public Works’ policies and established procedures and input from the key project stakeholders, including City management, staff end users, and other key stakeholders.

Providing effective oversight through the life of the project within the framework of responsibility, accountability, and transparency.

6.1 – PROVIDING EFFECTIVE OVERSIGHT

THROUGH THE LIFE OF THE PROJECT WITHIN

THE FRAMEWORK OF RESPONSIBILITY,

ACCOUNTABILITY, AND TRANSPARENCY
Cumming Group has worked on numerous programs and
projects in which our services have been procured by a Request for Qualifications/Proposal. Through years of providing services for these projects, we have become skillful at managing internal resources, committing to assigned personnel, maintaining flexibility, and assigning our as-needed experts quickly and efficiently. Our organization has developed a structure designed to support our clients with expert resources at the very moment they are needed.

Once we are approved to start providing services by the City, we will structure the formal project management plan into clearly defined phases, each representing a critical step in the successful delivery of the project. This plan will outline the scope of services, assign roles and responsibilities, and establish a framework for collaboration among City staff, design professionals, contractors, and consultants. Our approach ensures a seamless transition from planning through construction, closeout, and occupancy.

At the core of our approach is a commitment to transparency, clear communication, and responsive service. We manage every project with diligence, emphasizing consistent coordination with all stakeholders, timely reporting, proactive community engagement, and a solutions-oriented mindset to resolve issues efficiently and effectively. The following sections provide more detail for the Project Management Plan/project approach.

Establishing project controls and deliverables.

6.2 – ESTABLISHING PROJECT CONTROLS

AND DELIVERABLES
Our approach is highly technical utilizing the latest tools that speed up data collection and reporting, and provides real-time analytics to verify the health of the project at any given point.

Technology and Innovation Approach
Cumming Group leverages advanced technological and project management tools to provide a robust and comprehensive
Project Management and Quality Control Plan. Our approach integrates industry-leading platforms and innovative strategies to streamline reporting, tracking, scheduling, budgeting, and document control while ensuring seamless collaboration.

Empowering Through Data
Our team is dedicated to creating actionable insights that communicate effectively across all levels of your organization.

We do not just analyze data; we transform it into visuals that empower on-site staff and inform decision-makers in the office.

Our technology-best practices guarantee that our tools convey a persuasive, precise narrative through our customized dashboards that integrate with industry-standard systems seamlessly.

The implementation of these software applications enables us to provide real-time project information. This results in logicbased decisions, claims avoidance, and the successful delivery of high-quality projects within budget.

Progress Reporting Process and Capabilities
Cumming Group’s Data Analytics team has experience working with our clients to harness usable project information and create tools and insights that give capital owners at all levels more certainty and confidence in the performance of their projects. We enable our clients to make data-driven decisions with confidence at all levels, from program directors tracking global preconstruction KPIs, to finance analysts looking to compare monthly cashflow data versus potential risk impact.

We can provide end-to-end project reporting technology
that is integrated to provide meaningful data on a cadence and level of detail that is tailored to the needs of each key stakeholder group. Cumming Group’s data analytics experts excel in addressing specific client needs, customizing project cost, budget, schedule, and asset management reporting to meet client and end user needs by creating simple project-wide dashboards. The results of integrated project reporting allow our clients to expedite review processes, improve decisionmaking, and identify actionable insights or trends to reevaluate current processes.

SECTION 6
Project Management Plan
cumming-group.com Page 693 of 1021 55 City of Hermosa Beach | City Yard Project Cumming Group always provides project dashboard access to our clients. Our team can develop them using our own systems (i.e. Power BI, Tableau, Excel, etc.), or using any systems/ softwares the client prefers.

Tools and Technologies for Project Management
Examples of tools we use are listed below. Not every tool referenced will be implemented for each client; however, with careful selection and expertise, we will identify the solutions that best meet the client’s needs.
• PMIS: Procore, ACC Build, EcoSys, Ingenious Build, Join, Asite • Cost Management: Evisort, Ironclad, iTWO Cost, On-Screen Takeoff, CAPP, Assemble, Profiler
• Digital Approvals: DocuSign
• Design Management: Navisworks, Autodesk
• Site and Reality Capture: OpenSpace, OnsiteIQ, MultiVista, Matterport
• Digital Collaboration: Microsoft Teams, Miro, Mural
• Dashboard and Visualization: Tableau, Smartsheet, Power BI • Innovation Network: Revizto, Voyage, Alice
• Process and Workflow Management: Planview, Cora, Power Automate
Establishing Deliverables
To establish deliverables for a construction project, Cumming Group will define project objectives and scope, then use a Work Breakdown Structure (WBS) to break the project into smaller, manageable tasks and identify the tangible or intangible outcomes they produce. We will involve stakeholders to ensure alignment, define clear approval criteria, and set deadlines and assign clear ownership for each deliverable. Finally, our Project Manager will track progress using our PMIS tools and conduct regular reviews to ensure deliverables are being submitted, reviewed, and approved according to the established schedules.

PMIS Tools
cumming-group.com Page 694 of 1021 56 City of Hermosa Beach | City Yard Project Establishing schedules and milestones.

6.3 – ESTABLISHING SCHEDULES AND MILESTONES
We utilize the latest software technologies, including
Primavera P6, to develop schedules that are realistic and easy to understand. Our expertise includes development of master schedules, review of contractor’s detailed baseline schedules and monthly schedule updates. Beyond schedule reviews, we also closely monitor the work to assure that schedules are maintained. We identify work slippages early and develop recovery schedules and mitigation activities. We also have expertise in developing “what if” scenarios to assist in developing the best approaches to schedule revisions.

Cumming Group will provide an independent assessment of the schedule and budget updates of the project to analyze performance for the City managers. Current budget and
schedule updates are compared to the accepted baseline data to produce various variance reports. Our schedule control staff keeps the entire City project team informed of budget tracking, schedule performance, actual to date costs, and the estimate of cost to complete. Cumming Group uses Earned Value Management (EVM) to allow the project team to know the actual state of the project by comparing the current project performance against original plan. Knowing the project’s performance will let us take actions needed to ensure that the project is completed on time and within budget.

Working with contractor during construction, we will require timely schedule updates and review the monthly pay
application against the progress schedule prior to approving payment for work completed. When work falls behind schedule, we require recovery schedules that provide a road map for bringing the project back on track. Our team will monitor the schedule often so that the project stays on track.

Establishing schedules and milestones.

6.4 – DAY-TO-DAY PROJECT MANAGEMENT,

TECHNICAL ADVICE, DOCUMENTATION, AND

COMMUNICATION PROTOCOLS

1. Needs Assessment
Cumming Group will work with Public Works, the tenant
department, and the key stakeholders to prepare an initial project needs assessment. We will develop a construction and soft cost estimate for budgetary purposes. Cumming Group will assist the City to shape the generic framework of the project scope of work, identify limitations in existing facilities and properties that might prohibit the development of the project as it is intended.

2. Feasibility Study
Once the needs assessment is completed, Cumming Group will work with Public Works and the tenant department to assess the feasibility of the project. Depending on the size and type of project, environmental, planning, and architectural consultants may be procured during this phase. We will look at project alternatives and assess the potential impacts to the California Environmental Quality Act (CEQA) including any possible categorical exemptions.

3. Programming
If the project is considered feasible from the previous phase, Cumming Group will work to adapt the initial needs assessment into an architectural program. In this phase, an Architect/ Engineer is procured either through as-needed contracts or through direct RFQ/RFP solicitation. Cumming Group will assist in this procurement by writing the detailed A/E scope of services and drafting the Notice to Proceed (NTP). We will then work with the A/E to develop space programming, adjacency requirements, site access, operational requirements, and initial Day-to-Day Project Management
cumming-group.com Page 695 of 1021 57 City of Hermosa Beach | City Yard Project aesthetic requirements. At this phase, we will assist with a staff report to establish the project program, budget, and provide any required appropriation adjustments.

We will work closely with the A/E to define the program and conduct extensive user group meetings to ensure we
are meeting the City’s expectations. Special department requirements will be addressed in this phase as well as operations and maintenance decisions with the end users and the Public Works Department. The project schedule and Total Project Cost Estimate (TPCE) are established.

4. Design/Scoping Documents
For design-bid-build, CM At-Risk (CMAR), or Job Order
Contract (JOC) delivery, Cumming Group will manage design from Schematic Design through Design Development and
Construction Documents. We will provide constructability and coordination reviews of the drawings and specifications, and work with the City Contracts Department to develop the front-end specifications for the project. Cumming Group will be verifying the project costs and schedule at each milestone and compare them to the Council approved budget and schedule.

If cost or schedule overruns become apparent, Cumming
Group will work to refine the scope of work and recommend a recovery schedule to get back on track. The project manager will then coordinate the submission of the drawings with City Building and Safety and/or other jurisdictions having authority to receive plan check approval. Our project managers will assist in expediting this process. At this phase, we will also manage the environmental process and CEQA documentation to ensure the proposed project is in compliance with CEQA requirements.

For alternative delivery method projects like design-build and Public-Private-Partnership (P3), the design phases are treated differently. Cumming Group has experience working on dozens of scoping packages and in most scenarios, we recommend a prescriptive approach to scoping packages. This requires a great deal of interface with the scoping architect and the tenant departments to clearly define a prescriptive scope of work. At the core of this effort is the necessity for excellent communication and extraction of the important project
requirements at the infancy of design. Cumming Group will manage the user group meetings and assist the design team with translating the vision into prescriptive documents.

Staff/Facilities Coordination
Our team will work closely with your staff and facilities group.

We carefully plan out the sequencing, safety, and logistics prior to the start of construction. The agreed upon strategy will be incorporated in construction bid documents to ensure proposing contractors are aware of logistical and coordination constraints prior to submitting their bids. This ensures claims are minimized as they relate to site logistics and coordination efforts.

5. Bid and Award
For design-bid-build or JOC projects, Cumming Group will gather the bid packages and assist the Contracts Department with the advertisement of the bid opening. We will work with the A/E to respond to requests for information and issue any Notice to Bidders required to address questions from the construction community. Our project manager will assist with staff reports as required to Adopt and Advertise (AA), then award, or, if approved by management, Adopt, Advertise, and Award (AAA) in a single letter. We will assist the Contracts Department with determining the lowest responsive and responsible bidder, assist with contract execution, and issuance of a Notice to Proceed.

For alternative delivery method procurements like design-build, CMAR, and P3, bidding is recommended to be performed in two phases: Part A – qualifications; and Part B – technical proposal.

Cumming Group will assist the City with developing important criteria to be inserted into the Part A Request for Qualifications.

We can provide industry surveys at this phase to gauge interest in the project and work with the scoping architect to define critical systems and trades that should be pre-qualified. During the Part B technical proposal phase, Cumming Group will work with the shortlisted firms to conduct proprietary design meetings and assist the City in selection of teams. We will assist the City with fee negotiations, being careful to ensure that any proposed scope changes by the selected proposer are included in the contractual scope of work. Our project manager will assist with staff reports requesting certification of the environmental documentation, approval of the selected design-build entities, and any budget and consultant budget adjustments required. cumming-group.com Page 696 of 1021 58 City of Hermosa Beach | City Yard Project

6. Construction
Cumming Group will facilitate the construction process by conducting regular project meetings, providing project controls, track change orders, RFIs, bulletins, shop drawings, provide daily, weekly, and monthly reports and other documentation through logs in the City’s preferred PMIS, or Cumming Group can implement Procore on this project at no additional charge to the City. We will prepare risk logs to minimize potential change orders, impacts to budget and schedule, and mitigate exposure to potential claims. Our scheduling staff will analyze baseline schedules using critical path methodology and perform Time Impact Analyses when required. Our cost manager will analyze change order proposals for merit and cost, track the change order budget through effective change management.

Our project manager will utilize the depth of resources we have in-house to negotiate change orders and keep the project on schedule and within budget. Our project manager will coordinate with the Building and Safety inspection group on a regular basis to ensure that all items are built to code and to the quality level required by the Contract Documents.

While construction is in-progress, Cumming Group will also work diligently to keep you updated on project milestones, forecasted activities, and anticipated setbacks. Our team will be familiar with all general conditions and technical sections of the contract specifications and verify that the provisions of the contract are clearly understood and enforced during the construction. We will log project correspondence, project submittals, Requests for Information (RFIs), and other project documentation.

Daily project activity reports, progress photos, and completed work will all be verified by our team for inclusion in contractor progress payments. RFIs that require plan interpretation or specification will be reviewed with the architect of record.

Proposed changes in the scope will be evaluated with the architect. Our team will track and monitor all change orders received from the contractor through the City’s document control system. Our managers will work with the architect, to review the scope of the contractor’s change order proposal and determine if it is a change from the base contract. If warranted, we will negotiate an equitable cost with the contractor. On past and present projects, our team has successfully utilized unit pricing strategies in bid packages to control change order costs.

To alleviate potential cost negotiation deadlocks, we also recommend the general conditions of the contract include provisions for pricing changes, according to publications such as Means Construction Cost Data and Saylor Publications, Inc. in tandem with current and local market conditions to facilitate a mutual agreement on labor rates.

Our key personnel will facilitate and keep minutes of the job site meetings with the contractor and project architect. Regular agenda items for weekly progress meetings will include contract status for schedule and budget, forecasted construction activities, contractor field issues, owner and site administration concerns, submittal status, change order status, RFI status, planned activities, and coordination issues. Our team will regularly consult the architect on any productivity delays or impacts that can be anticipated. Contractors will be advised by our managers to develop recovery schedules and avoid disruption to ongoing programs.

Any issues will be tracked within the City’s project controls system and action items will be discussed at project meetings, where we will establish who will take responsibility for resolving them. During construction, we actively manage each project site and develop strong communications with field personnel, so there is an established chain of command that issues can be reported through as they surface. Our team will also work closely with the project design team to develop clear understanding and direction so the contractor can move forward confidently if the change has an impact on overall cost.

Cumming Group will facilitate the punch walks and
determination of substantial completion and prepare the project for the close-out phase. Along the way, our Project Manager will properly document all construction contract documents and draft relevant delegation memos, staff reports, and Memorandums for the Record (MFR).

PARK TO PLAYA PEDESTRIAN BRIDGE AND TRAIL, CULVER CITY
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7. Project Close-Out
Once the project has been declared substantially complete, the punch list items are corrected, and commissioning is conducted, the project manager will have the following to complete:
• Warrantee servicing memo for the new facilities for the period of a year or as defined by the specifications.
• Processing the project acceptance and release of final payments to the contractors/design-builders.
• Documentation of any lessons learned.
• Obtain sign-off from City contract compliance in accordance for labor compliance requirements.
• Close-out of project including cataloging and disposition of all project documentation.
• Provide training to the end users for all new equipment and turn over all operating manuals.
• Ensure the last inspections are conducted and obtain the LEED certification (if required) for the facility.
• Contractor’s report card and delegation memorandums to finalize the project.

From our experience with major government buildings, our project managers have learned the importance of warranty and functional testing procedures. We will ensure that:
• System warranties shall not take effect until successful functional testing is complete, the system is accepted by the Commissioning Authority and City Property Manager.

Our team will recommend that Warranty periods and
requirements during the post occupancy period shall be
described in the project contract specifications.
• During the warranty period, seasonal testing and other deferred testing required will be completed according to the Commissioning functional testing procedures. The
Commissioning Authority coordinates these activities. We recommend systems requiring seasonal testing during the warranty period shall have the warranty start date adjusted if the system does not initially pass functional testing, regardless of the initial acceptance of the system at the end of the Acceptance Phase.

Technical Advice
Constructability Reviews
We believe that construction contract documents are a binding instrument between an owner and contractor for construction services, and as a result must be as accurate as possible to protect the interests of both parties.

Change orders due to design conflicts and discrepancies in construction documents are costly and ultimately disrupt the construction progress. Successful interdisciplinary and constructability reviews prior to award of construction will reduce change orders, save time, and keep project spending aligned with budget.

The ideal time to mitigate design conflicts is in the preconstruction phase prior to bid. Constructability reviews are critical to time, cost control, and claims avoidance. We will assign multi-disciplinary professionals to assess contract documents for clarity, integration of plans and specifications, constructability detail, and ambiguities that need to be addressed.

Our team members are able to review systems and details serving as a “second set of eyes” to ensure that the drawings and specifications put out to bid are complete, constructible, and of the highest quality.

Our reviews will specifically address issues such as:
• Constructability of construction details
• Materials and equipment lead time
• Work sequence, interface relationships, and period
performance feasibility
• Site access, restrictions, staging areas, utilities for construction, and pedestrian or vehicular traffic safety plans established for ongoing operations
• Full contractor, City, and stakeholder coordination between disciplines to uphold plans and specifications Statements such as “designed by others” are addressed tactfully and timely Our interdisciplinary and constructability review goals are:
• Reduce number of change orders
• Reduce delays caused by change orders
• Reduce Requests for Information (RFIs)
• Increase savings in in construction administration support • Foster a collaborative, non-adversarial relationships between all parties involved
• Optimize facility operations functionality upon completion Throughout the process, we will periodically review construction documents, plans and specifications to align project goals. cumming-group.com Page 698 of 1021 60 City of Hermosa Beach | City Yard Project Labor Compliance
Compliance Monitoring and Oversight: Cumming Group will monitor and review weekly certified payroll records, labor compliance forms, and one-time submittals and monitor and ensure timely submittal of weekly payroll records, in compliance with the following regulatory drivers.

State Prevailing Wage Determinations: Cumming Group will ensure that the Contractor complies with all applicable State Prevailing Wage requirements for all work covered by the Department of Industrial Relations (DIR), which includes nontraditional craft work such as, Land Surveying, Fields Soils and Materials Testing, Commissioning, and Inspection Services. Our Analysts will verify the selected Contractor’s compliance with requirements, such as legislation AB 1023, as well as new scopes of work and trade classifications issued by the DIR. Our team will also be requesting, as needed, worker canceled checks or additional documentation confirming payment of Prevailing Wages (both Basic Hourly Rate and Fringe Benefits).

Apprentice Utilization: Cumming Group recognizes the
importance of utilizing Apprentices per State Labor Code §1777.5. Our team will provide the Contractor with technical assistance regarding verification of apprenticeship with the state and Apprentice ratios for all applicable crafts and classifications utilized on the project. As such, our Analysts will be requesting DAS 140 and DAS 142 forms from all contractors performing under apprentice-able trade classifications to ensure apprentice utilization. Through this collaborative philosophy, Cumming Group will provide the guidance and technical expertise necessary to establish a successful construction program that will ensure that critical aspects of contract compliance with all Labor Compliance requirements are met.

If this project includes federal funding, our team members will also be requesting the Federal Apprentice Certification(s) from Contractors utilizing apprentices, as necessary, for verification of federal apprenticeship registration.

Employee Field Interviews: To proactively address any potential labor compliance issues early on, Cumming Group proposes conducting monthly field interviews during integral phases of the construction schedule. Cumming Group, in coordination with the City, will coordinate on-site field interviews within the first week or month of work performed. We will verify the construction schedule throughout the project to coordinate onsite field interviews for various trade crafts mobilizing on-site for the first time (i.e., stripers, roofers, painters).

Additional field interviews will be conducted for any of the following reasons:
• Worker Complaints
• Any discrepancies identified in Contractors’ submittals of required forms/Certified Payroll Records indicating possible violation(s)
• Funding source requirements
• At the request of the City
Discrepancy Notifications: As noted above, our proposed team will conduct Employee Field Interviews and verify worker information against Certified Payroll Records submitted by the selected Contractor and their Subcontractors to
ensure compliance with all state and federal regulations, laws, and provisions. Upon review of Contractor submitted documentation via electronic payroll system (i.e., LCPtracker or Dropbox), Cumming Group shall develop, prepare, and issue monthly Compliance Discrepancy Notifications and corrective action measures to the Contractor for immediate action and resolution, as necessary. Additionally, we will inform the City of all Contractor delinquent requirements, suspected violations, and underpayment of workers. Monthly notices may be delayed due to the following reasons which include but are not limited to; approved Contractor Request for Extension of previous Notice deadline, Recommendation to Withhold, or pending Contractor Training/Working Session.

Project Close Out and Turnover: Upon substantial construction completion and project close out, Cumming Group will work with the Contractor to ensure all Final CPRs, and Labor Compliance Forms are completed, submitted, and accurate.

The City will be provided with a cloud link or flash drive with all labor compliance project documents as necessary.

Development of Alternatives
To provide the City with flexibility of funding for design and construction, our team will assist in developing intelligent bid alternates. This development will be project-specific and will typically start with the Schematic Design Phase. By using our extensive database, experience, and knowledge of the Our approach to project and construction management is built around a client-centric philosophy, prioritizing your needs and goals to deliver customized solutions that exceed expectations. cumming-group.com Page 699 of 1021 61 City of Hermosa Beach | City Yard Project construction commodity market, Cumming Group can provide an evaluation and contingency budget for additive or deductive bid alternates. We will work closely with the City and the design team to identify alternate potentials from a design and engineering perspective, as well as an economic, operations, and maintenance perspective. Additionally, we will assist in the development of how the alternates are presented to bidders, as clarity is necessary to ensure that bid evaluations and comparisons are accurate and fair.

Construction Sequencing
We will closely review the contractor’s schedule submittal to verify all required sequencing and milestones are present and accurate. By closely monitoring the contractor’s progress and work plan, we will be able to make recommendations, as needed, for adjusting sequencing, work, or traffic patterns, minimizing disruption to project activities.

LEED Planning and Certification
Should the City decide to pursue LEED certification for this facility, Cumming Group will assist the City with the LEED planning and certifications processes. We understand how complex it is to track the LEED points from design through construction. Our project manager will take a five-phase approach to navigate through the LEED certification process:

1.Choose which rating system to use. Keep in mind, some projects clearly fit the defined scope of one LEED rating system; others may be eligible for two or more. Our project managers will help select the most appropriate and
effective rating system. We will pay careful attention to the prerequisites and credits outlined in the given rating system, and make sure that the project can earn all prerequisites and enough points to earn certification.

2.Register: Once registration forms are submitted and payment is complete, the project will be accessible in LEED Online.

Cumming Group project managers will work with the City
to make sure the registration is complete and thorough. At this phase, we will begin to prepare the application with the design team. We will begin to identify LEED credits to pursue and assign them to project team members. Our project
managers will make sure the information and calculations for the prerequisites and selected credits are uploaded.

3. Submit the certification application and pay the certification review fee. Our project manager will help expedite the
application process and work with the design team to ensure that all backup documents are properly uploaded onto the web-based system.

4.Review: After submission and review by the US Green Building Council (USGBC), our project manager will provide support in the off chance that certain credits are rejected. We can assist with an appeal if there is merit to the case.

5.Certify: Receive the certification decision, which the City can either accept or appeal. An affirmative decision signifies that the building is now LEED certified.

Commissioning
The Cumming Group team is able to provide independent
commissioning services to verify that building systems and elements are planned, designed, installed, calibrated and tested to operate efficiently and effectively. We have found commissioning efforts to be most effective when incorporated throughout the planning stages, with contractors and designers included in the process. Use of an independent Commissioning Agent will assist the City to verify that all the subsystems for HVAC, plumbing, electrical, fire/life safety, building envelopes, interior, LEED/sustainable systems, lighting, wastewater, controls, and building security achieve the City’s project requirements as intended by the City and as designed by the building architects and engineers.

Our commissioning team is comprised of certified
commissioning professionals, general contractors, engineers, and technicians with expertise in building system design, installation, startup, troubleshooting, testing and balancing. Our team has the expertise and experience in commissioning office buildings, central utility plants, schools, healthcare facilities, and mission-critical facilities. As part of our commissioning services, our Project Manager and Commissioning Agents will:
• Develop design intent documentation
• Prepare commissioning plans and specifications
• Develop pre-functional checklists and functional performance tests
• Witness equipment installation, quality control testing and system functional performance testing
• Issue resolution and mitigation
• Develop equipment operations training plans
• Review and complete O&M manuals
• Prepare LEED online documentation for Energy and Atmosphere Prerequisite: Fundamental Building Systems Commissioning and Energy and Atmosphere Credit: Enhanced Commissioning
Due to the nature of HVAC systems operation, performance of the systems cannot all be evaluated for performance during one season of the year. We recommend that the functional testing be performed on the system during the two peak seasons, cooling and heating, to complete the commissioning of these seasons.

Heating will be tested in January, and cooling during July. Our commissioner will work with the facility maintenance manager to accomplish the seasonal testing. Any deficiencies will be taken directly to the contractor as a warranty call.

Safety
Cumming Group’s commitment to world-class health, safety, and environmental (HSE) performance begins at the highest levels of our company, and drives our company’s culture of caring and safety awareness. Our objective is to make sure that safety and security is the highest priority and that environmental remediation does not impact the team’s ability to execute the work. The ultimate priority is that everyone associated with this project goes home every day without injury or incident. cumming-group.com Page 700 of 1021 62 City of Hermosa Beach | City Yard Project For this project, we will combine our culture of safety with our knowledge and experience working in similar facilities to address the critical issues of worker, staff, and consultant security; life safety measures; and safe traffic (pedestrian and vehicle) routing. We also understand the critical aspects related to maintaining a secured perimeter during work hours and outside of work hours.

Our team will conduct daily site walks of the project and continually work with the contractor’s staff to encourage safe work practices. In addition, our Construction Manager will conduct monthly site walks with the Contractor’s Site Safety Manager to review project safety and discuss upcoming safety challenges and potential mitigation measures.

Our team will emphasize the requirement to prepare and
implement a Site-Specific Health and Safety Plan in accordance with contract requirements and compliance with applicable local, state, and federal regulations.

Documentation
Our team is familiar with most Project Management Information Systems (PMIS) including Oracle, Procore, eBuilder, Autodesk, Kahua, and others. Our Document Controls and project
management staff are experts at using these programs and they are familiar with establishing document controls procedures for electronic filing, File Naming Conventions, Incoming and Outgoing Correspondence, Contracts, Notice to Proceed, Work Authorizations and Change Orders, Invoices/Payment Requests, Request for Information, Submittals, and Meeting Minutes.

Our use of document control management systems is intended to always be of service and provide continuous support to the project management team. The typical document control management scope of work includes:
• Provide standardized procedures for document control using Oracle, eBuilder, Procore, or other client preferred document management system as the basis for project communication; • Assist the Construction Manager and the rest of the project team;
• Assure that documents are safely secured, maintained and readily available for use by persons with access approval; • Index documents received or collected for systematic filing according to the client’s naming conventions;
• Preserve records of quality including design documents, construction documents, contracts and agreements, basis for design, construction, procurement, and Owner operations and maintenance records;
• Support the project processes of change control,
configuration management, and quality assurance;
• Assure that all project participants are consistently informed of the current policies, procedures and basis for design, construction and procurement, including facility and systems configurations and interface;
• During the close-out process, combine site files with HQ files and discard all duplicate documents; and
• Transmit hard copy files to off-site records storage facility once the project is closed out and a sufficient waiting period is over.

STONEVIEW NATURE CENTER, CULVER CITY
cumming-group.com Page 701 of 1021 63 City of Hermosa Beach | City Yard Project Communication Protocols
Cumming group will develop a formal communication
plan detailing stakeholders, their roles, and methods of communication. We will establish a clear communication
chain, choose the right technological tools for information sharing, schedule regular meetings for updates and discussions, emphasize clear and concise messaging, document all
communications, and foster an open communication culture where everyone feels comfortable raising concerns.

1. Create a Communication Plan
• Identify Stakeholders: Determine who needs to be informed and involved in project communications.
• Define Roles and Responsibilities: Clearly outline who is responsible for communication and the reporting structure. • Establish Communication Methods: Specify how information will be shared and the frequency.
• Document and Update: Keep the plan as a living document, regularly reviewing and updating it to reflect project needs and performance.

2. Implement Key Communication Practices
• Use Clear and Concise Language: Avoid jargon and technical terms that may be misunderstood by stakeholders.
• Utilize Visual Aids: Employ diagrams, photos, and progress dashboards to supplement written and verbal information. • Conduct Regular Meetings: Schedule daily check-ins, weekly team meetings, and other relevant gatherings to align the team and address issues.
• Provide Transparent Reporting: Offer regular and honest updates on project progress and any changes.
• Maintain Detailed Records: Keep meticulous logs of all communications, decisions, and changes to prevent disputes and misunderstandings.

3. Leverage Technology and Collaboration
• Choose Appropriate Tools: Select PMIS software that facilitates real-time communication, document sharing, and centralized information storage.
• Train Teams on Tools: Ensure all team members,
subcontractors, and managers are trained on how to use the designated communication tools effectively.
• Promote Centralized Document Storage: Use platforms that allow for centralized storage of all project documents to ensure everyone has access to the latest information.

4. Foster a Positive Communication Culture
• Encourage Open Communication: Create a culture where team members feel comfortable sharing ideas, asking questions, and voicing concerns.
• Practice Active Listening: Encourage team members to fully engage with the speaker, ask clarifying questions, and
paraphrase to confirm understanding.
• Provide and Seek Feedback: Encourage a two-way flow of feedback to improve communication processes and address issues promptly.

HOPE FOR HOME HOMELESS SERVICES CENTER, POMONA
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6.5 – ESTABLISHING AN EFFECTIVE QA/QC PROGRAM
Cumming Group has developed a unique Quality Assurance/ Quality Control (QA/QC) process refined through our work on large public programs in Southern California. Our performancebased process is based on lessons learned and targets critical project success factors such as conformance to our client’s scope, schedule, and budget, Cumming Group team member
performance, communications, and claims avoidance.

We produce deliverables that fit the needs of our clients and communicate the appropriate level of detail to the intended audience. We provide services of the highest level of quality and address the quality of deliverables and outcomes produced by others.

During design, Cumming Group implements a rigorous
constructability review program to reduce change orders and mitigate time delays and claims. Our constructability reviews bring to light conflicts or challenges not recognized by the design team during the development of the design documents, including availability of materials, site logistics, code elements, and equipment space restrictions. We also ensure that the bid documents are complete, comprehensive, and accurate, minimizing change orders.

Cumming Group develops quality control checklists to manage startup, acceptance, and closeout procedures with the inspector of record and all required inspectors. At the beginning of construction, each specialty inspector reviews the contract documents outlining the most important elements to include in the quality control data. During construction, Cumming Group systematically verifies that reviews, certifications, inspections, and tests are being performed. We document all inspections, identify items that have been satisfactorily inspected, and target those requiring corrective action.

Our team will be responsible for performing construction observations routinely, providing the City with confidence that the project is being built according to the Contract Documents.

The Construction Manager will create daily/weekly inspection reports, take photos on a regular basis, and coordinate with the drawings and specifications to ensure the project is being built in compliance.

Delays in inspector approvals equate to delays in contract closeout, so our team members proactively drive contractors to correct any contract deviations. At weekly meetings, we discuss the contractors’ completed activities and evaluate the effectiveness of our shared quality control measures. We advise contractors to implement any improvement measures needed in time for upcoming activities. The successful closeout of construction projects is contingent on comprehensive and accurate as-built drawings. Cumming Group requires and
verifies up-to-date as-built drawings from each contractor before approving each payment application. We stipulate that contractors post any modifications to the contract documents before submitting any payment requests.

Document handling and retention procedures are an important part of the QA/QC process. Our team will make sure that the project records and correspondences are updated on a daily basis, and a daily construction report is issued. All construction drawings will be stored electronically and at the jobsite. Asbuilt drawings will be maintained regularly, and they will be reviewed by our team for accuracy. Pay applications will be tied to monthly updates of the as-built records.

HILDA L. SOLIS AQUATIC CENTER, WEST PUENTE VALLEY
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Required FormS

7.1 – CERTIFICATION OF QUALIFICATIONS
RFQ 25-006 City of Hermosa Beach

6.2 Required Forms

6.2.1 Certification of Qualifications
RFQ #: _________
The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ).

1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.

3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City.

5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.

6. The statement of qualifications shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________

8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications. 25-006
1 cumming-group.com Page 705 of 1021 67 City of Hermosa Beach | City Yard Project

7.1 – CERTIFICATION OF QUALIFICATIONS, CONTINUED
RFQ 25-006 City of Hermosa Beach

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
Anthony Sanchez, Executive Vice President
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7.2 – NON-COLLUSION AFFIDAVIT
RFQ 25-006 City of Hermosa Beach

6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:

1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This statement of qualifications is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the statement of qualifications and related documents are true.

6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
25-006
Anthony Sanchez, Executive Vice President
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7.3 – COMPLIANCE WITH INSURANCE REQUIREMENTS
RFQ 25-006 City of Hermosa Beach

6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
25-006
Anthony Sanchez, Executive Vice President
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7.4 – ACKNOWLEDGMENT OF PROFESSIONAL SERVICES AGREEMENT RFQ 25-006 City of Hermosa Beach

6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
25-006
Anthony Sanchez, Executive Vice President
See following page
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7.4 – ACKNOWLEDGMENT OF PROFESSIONAL SERVICES AGREEMENT, CONTINUED Exceptions to Sample Professional Services Agreement
Cumming Group has reviewed the City’s standard Professional Services Agreement and is proposing the following additions and modifications to the contract language for consideration by the City. However, we understand/accept any decision by the City to accept or reject Cumming Group’s proposed modifications, and Cumming Group is prepared to use the City’s contract as provided.

17. INSURANCE REQUIREMENTS
B. Endorsements: Each general liability, automobile liability and professional liability insurance policy (which shall not be required to endorse section B.1. below ) shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

19. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or Services except for claims made in writing at the time of acceptance. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

20. DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs) By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______

31. City acknowledges that the Consultant has not been engaged to perform any services which constitute the practice of law.

32. Notwithstanding any other provisions of this Agreement, and to the fullest extent permitted by law, neither party shall be liable to the other for any incidental, special, indirect or other consequential damages incurred due to the fault of the other Party, regardless of the nature of the fault or whether it was committed by the City or Consultant, or their employees, subconsultants, or subcontractors. Consequential damages include, without limitation, liability for loss of use of the Project or existing property, loss of profits, loss of use, loss of production, loss of goodwill, or business interruption, however the same may be caused.

33. The Consultant’s aggregate liability under this Agreement shall not exceed the amount of insurance proceeds received from specified coverages, regardless of the theory of liability. cumming-group.com Page 710 of 1021 72 City of Hermosa Beach | City Yard Project SECTION 8
Rate Schedule

Rate schedules shall be submitted through PlanetBids Portal as a separate file, labeled “Rate Schedule” and indicate the firm’s name. The rate schedule shall detail hourly billable rates for key staff members (including their names, titles, and licenses) and other team member categories for various other services offered by the Consultant and sub-consultants as appropriate.

Proposer must also state whether rates are guaranteed for the term of the agreement or will be subject to future rate increases. Any proposed requests to change the adopted rates annually shall not exceed the relevant Consumer Price Index for the preceding 12-month period.

Rate schedule shall detail any other direct costs intended to be charged to the City (e.g., travel, equipment, printing/materials).

Per the instructions of the RFQ, our rate schedule was uploaded to Planetbids as a separate PDF document.

SECTION 8
Rate Schedule
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CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE CITY YARD OWNERS

REPRESENTATIVE SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND CUMMING MANAGEMENT GROUP, INC.

This AGREEMENT is entered into this 13th day of January, 2026, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and Cumming Management Group, Inc., a limited liability company (“CONSULTANT”).

R E C I T A L S
A. The City desires to obtain owners representative services for the City Yard Project.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT not to exceed $565,000 computed pursuant to the rate schedule set forth in Exhibit B for hours actually and reasonably expended, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.

SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”
TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Matthew Feldhaus. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on January 13, 2030, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan,

insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City.

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and

non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy (which shall not be required to endorse section B.1. below) shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers.

Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY

assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements.

The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.

USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services except for claims made in writing at the time of acceptance. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Joe SanClemente
Cumming Management Group, Inc.
139 Hermosa Avenue
Hermosa Beach, CA90254
ATTN: Anthony Sanchez
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the

award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be

entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.

USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY.

DISCLOSURE REQUIRED.

By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______

31. City acknowledges that the Consultant has not been engaged to perform any services which constitute the practice of law.

32. Notwithstanding any other provisions of this Agreement, and to the fullest extent permitted by law, neither party shall be liable to the other for any incidental, special, indirect or other consequential damages incurred due to the fault of the other Party, regardless of the nature of the fault or whether it was committed by the City or Consultant, or their employees, subconsultants, or subcontractors. Consequential

damages include, without limitation, liability for loss of use of the Project or existing property, loss of profits, loss of use, loss of production, loss of goodwill, or business interruption, however the same may be caused.

33. The Consultant’s aggregate liability under this Agreement shall not exceed the amount of insurance proceeds received from specified coverages, regardless of the theory of liability.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT
Steve Napolitano, City Manager By: Anthony Sanchez, Executive Vice President
ATTEST:

Myra Maravilla, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Jason Baltimore, Interim City Attorney

EXHIBIT A

SCOPE OF SERVICES

1 EXHIBIT A

SCOPE OF WORK

RE: Owner’s Representative Services – City Yard Project LOCATION: City of Hermosa Beach, CA

Project Overview
The City of Hermosa Beach is initiating the development of a new City Yard project to support its growing public safety needs. Owner’s Representative (OR) services include all phases of the project, from pre-design through construction completion and closeout. 1 The Owner’s Representative will act as an extension of City staff, advocate the best interests of the City; providing strategic oversight, technical guidance, and coordination support to ensure the project is delivered on time, within budget, and to the City’s quality standards.

Project Approach
The key to successfully execute this project is (1) understanding existing site conditions, (2) finding the right professional consultant and construction teams with an expertise delivering similar projects, (3) prescribing environmental remediation activities, (4) working with the City and stakeholders to support the programming, design, and construction of the newfacility, and (5) planning for temporary facilities, move management, and installation of Furniture, Fixtures, and Equipment (FF&E) to provide a smooth transition into the facility without compromising public services or safety. This will require a comprehensive, multi-disciplinary approach due to strict building codes, temporary facility requirements, move management, and logistical challenges in a dense urban beach community with limited land, limited laydown areas, limited construction access, limited parking, and small streets.

First 30 days: Once the OR is approved to start providing services by the City, the OR will structure a formal project management plan (PMP) into clearly defined phases, each representing a critical step in the successful delivery of the project. This plan will outline the scope of services, assign roles and responsibilities, forge a communications protocol, and establish a framework for collaboration 1 The intent is for the OR to assist from pre-design through construction completion and closeout, but the current scope of work and fee proposal only includes preconstruction services. Construction period services to be considered at a later date.

2 among City staff, design professionals, contractors, and consultants. Our approach ensures a seamless transition from planning through construction, closeout, and occupancy.

At the core of our approach is a commitment to transparency, clear communication, and responsive service. We manage every project with diligence, emphasizing consistent coordination with all stakeholders, timely reporting, proactive community engagement, and a solutions-oriented mindset to resolve issues efficiently and effectively.

In addition to the PMP during this period, the OR will develop scopes of work and solicit proposals from the following consultants:
• Environmental firms to provide an Environmental Site Assessment (ESA) Phase I report, an ESA Phase II report – likely required following results of the Phase I report. • California Environmental Quality Act (CEQA) consultants to provide an Initial Study (IS) and a Mitigated Negative Declaration (MND)/ Environmental Impact Report (EIR) – likely required following the results of the IS.
• On-call architecture firms to provide initial feasibility studies and programming. These efforts may be used to either form the basis of a full design effort or be used as bridging documents for a design-build solicitation. This will be determined later when a delivery method is selected by the City.

First 90 days: The OR will evaluate proposals from the consultants described above and provide peer review/recommendations to the City so they can execute agreements with each consultant. The OR will assist the City with contract administration and assist with issuing Notices to Proceed to each consultant.

The OR will establish kickoff meetings with each consultant, City representatives, and other key project stakeholders. Site meetings will be required with each consultant and a plan to execute their work and schedule for key deliverables will be established. Consultant work will begin during this period. Site access will be coordinated with facility management – any work requiring partial closure of the site, activities generating dust or noise, and activities that disrupt existing services will be coordinated to reduce disturbance to the greatest extent feasible.

The OR will establish a master project schedule and discuss key decision points with the City. Other project control systems will be established, including the recommendation of a Project Management Information System (PMIS) and other project management software (discussed in greater detail below).

First 180 days: The OR will have coordinated the completion of the ESA Phase I report, the CEQA Initial Study, and the A/E feasibility study. The OR will provide analysis from the outcomes of these reports to the City and make recommendations how to proceed, including recommendations to perform additional environmental studies, additional CEQA analysis, and A/E programming efforts.

3 Initial data from the reports and studies will inform potential cost exposure for unknowns like the extent of the environmental cleanup activities. The OR may begin to establish project budgets during this phase.

The OR can make recommendations to the City for project delivery methods at this time, including traditional design-bid-build (low bid), design-build, or Progressive Design-Build. An analysis will be provide including a data-driven pros and cons list for each delivery method, that includes cost and schedule implications as well as a thorough analysis of risk management.

A/E programming can be completed during this phase. Depending on the selected delivery method, the OR will assist the City with defining a scope of work and solicitation of Design Build Entity (DBE)/Progressive Design Builder (PDB), or will assist the City with completing the design either with the programming A/E consultant or through a new A/E solicitation.

Scope of Work
The following sections provide more detail for the OR scope of work. The intent is for the OR to assist from pre-design through construction completion and closeout, but the current scope of work and fee proposal only includes preconstruction services. Services to be provided at a later date and optional services not yet selected are indicated with (Future Phase) after the heading. The OR’s services are provided on a Time & Materials basis at the hourly rates attached and in accordance with the City’s contract agreement.

1. General Responsibilities

1.1 Serving as the City’s primary liaison with the project design team, construction contractor, and other consultants. The OR has proficiency in design management, procurement, and construction management services and will be the lead consultant guiding the work of the other project consultants.

1.2 Advising the City on best practices for project procurement and risk management.

1.3 Advise the City on appropriate project delivery methods that benefit the City from a cost, schedule, and/or quality standpoint and reduces risk to the City.

1.4 Attending and facilitating key meetings and providing regular project status updates to City leadership.

1.5 Provide professional analysis of elements of the project including but not limited to assessment for cost savings, energy efficiency, and delivery methods.

1.6 Coordinate between stakeholders, designers, contractors, regulatory bodies, utilities, and other parties to accomplish the project.

1.7 Advise on best practices and management techniques to best deliver the project.

1.8 Represent the City at various meetings, hearings, and public interactions.

4 1.9 Ensuring audit readiness of all project and project related documentation.

2. Project Controls

2.1 Set up and implement a comprehensive project controls platform, creating a centralized repository for all project documentation, including:
a. Selection and implementation of Project Management software (e.g., Procore, or any City-preferred system).
b. Selection and implementation of Scheduling software (e.g., Primavera P6, MS project, or any City-preferred system).
c. Selection and implementation of Cost Management software (e.g., Procore, CAPP Analytics, or any City-preferred system).

2.2 Establish and maintain project budget.

2.3 Establish and maintain project schedule.

2.4 Develop and update anticipated cost reports.

2.5 Develop and update schedule variance reports.

2.6 Develop and update customized dashboard reports, including:
a. Executive report
b. Cashflow report
c. Earned value report
d. Summary schedule report
e. Invoice status report
f. Invoice aging report

2.7 Develop and update project monthly reports.

2.8 Develop and implement a change management tracking system.

2.9 Develop and implement a risk management process.

3. Procurement Phase

3.1 Assist in preparation of solicitation documents (RFQs, RFPs, bid packages) for all phases of work.

3.2 Assist City with the process of examining each Statement of Qualification (SOQ) for compliance with the minimum requirements of the Request for Qualifications (RFQ).

3.3 Assist City in evaluating the SOQs.

3.4 Assist City in reviewing the recommendations and providing notification to respondents regarding the decisions for shortlisting.

5 3.5 Assist with reviews of and responses to alternative technical concepts and other preproposal submittals.

3.6 Provide Owner with draft responses to questions and, after review and approval by Owner, finalize answers for clarifications and/or addenda to Request for Proposals (RFP).

3.7 Publish clarifications or addenda to the RFP, as needed.

3.8 Facilitate contractor and consultant selection and bid evaluations.

3.9 Assist with negotiation of and provide recommendations for award of construction and consultant contracts.

3.10 Provide an opinion of probable cost and adjustments to the Project budget cost breakdown based upon available information, including information received from the proposers, and make adjustments to the RFP documents that may be required to maintain the total Project budget.

4. Validation / Programming Phase

4.1 Assist in defining project goals, performance standards, priorities, functional requirements, and operational programming requirements.

4.2 Support selection and coordination of environmental consultants, architectural and engineering design consultants.

4.3 Facilitate site analysis and preliminary and design studies, including space standards and adjacencies.

4.4 Facilitate site environmental studies with the City’s environmental consultant and make recommendations on how to deliver the project based on published study results.

4.5 Participate in the review of design-development submittals and attend design review meetings.

4.6 Develop and/or review preliminary budgets, schedules, and procurement documents.

4.7 Undertake independent cost estimating services.

4.8 Facilitate early stakeholder engagement, including staff end-users.

4.9 Identify strategies for phasing or project expediting appropriate to the City’s selected construction delivery method.

4.10 Support with permitting and entitlements.

5. Design Phase

5.1 Manage coordination between the City and design consultants. The OR has proficiency in design management and design leadership and will be the lead consultant guiding the work of the other project design consultants.

6 5.2 Review design documents (schematic design, design development, construction documents) for consistency with the City’s objectives and preliminary budget.

Notwithstanding the foregoing, the Owner’s Representative has not been engaged to perform any services which constitute the practice of architecture or engineering.

5.3 Identify potential value engineering opportunities.

5.4 Monitor and report on the design team’s adherence to schedule and budget targets.

5.5 Ensure appropriate stakeholder input and user group coordination, including coordinating end-user operational reviews to ensure functional needs are met.

6. Construction Phase (Future Phase)

6.1. Represent the City in all construction-related matters.

6.2. Monitor contractor performance and progress.

6.3. Coordinate and participate in regular site meetings and inspections.

6.4. Review and advise on Requests for Information (RFIs), submittals, change orders, and payment applications. Notwithstanding the foregoing, To the extent Owner’s Representative reviews and makes recommendations as part of the Services regarding any payment applications provided by any of the City’s contractors, such review and recommendation shall not be deemed a representation that Owner’s Representative has (1) made exhaustive or extensive on-site inspections to check the quality or quantity of a contractor’s work; (2) reviewed construction means, methods, techniques, or sequences for the contractor’s own work or procedures; (3) reviewed copies of requisitions received from subcontractors and material suppliers and other data requested by the City to substantiate any contractor’s rights to payment; or (4) ascertained how or for what purpose the contractors have used money previously paid to them. Owner’s Representative shall review the work performed at the Project site for purposes of determining that the contractor’s work is being performed in general accordance with the applicable contract documents.

6.5. Monitor quality control and conformance with contract documents.

6.6. Proactively identify risks and challenges, strategize on mitigation or solutions, and advise City on the same.

6.7. Manage issue resolution and escalation processes.

6.8. Manage changes to the project; maintain accurate and detailed records of changes, costs, and construction labor and materials involved in the changes.

6.9. City acknowledges and agrees that the Owner’s Representative shall neither have control over nor be responsible for maintaining safe conditions or enforcing or coordinating safety precautions or programs at any Project site, and Owner’s Representative shall not have

7 control over or be responsible for construction means, methods, techniques, sequences or procedures employed by any contractor involved with the Project.

6.10. Construction Observation: Owner’s Representative shall observe the progress of the work.

OR shall notify the City in writing of observations made by Owner’s Representative of work installed by the contractor(s) which does not appear to be in conformity with Contract Documents and shall make recommendations to the City for measures to enforce compliance with the requirements of the Contract Documents.

6.11. Prepare an estimate of costs for all submitted change orders and submit the estimate to the City for approval.

6.12. Negotiate construction contractor’s proposals and review with the City. Ensure construction contractor’s proposals have substantiated back-up and that proposed costs are reasonable.

6.13. Record the progress of the Project by a daily report containing a record of weather, construction contractor(s) present and their number of workers, work accomplished, problems encountered, and other relevant data including photographs.

6.14. Require that any applicable stormwater pollution prevention plan requirements for the Project are incorporated into the Contract Documents and monitor compliance and maintenance by the Contractor.

6.15. Monitor whether construction contract requirements are being fulfilled and recommend courses of action to the City when construction contractor(s) fails to fulfill contractual requirements.

6.16. Review the construction contractor(s)’ Safety Program submittals and review and document the implementation of the construction contractor(s)’ Safety Program. Neither the Owner’s Representative nor the City shall be responsible for or have any liability for construction contractor(s) failure to provide, comply with, or enforce said safety programs.

6.17. Require that as-built drawings are accurate and submitted by the construction contractor(s) monthly with each invoice.

6.18. Coordinate with the City, Inspection team, and contractor(s), all special inspection and materials testing provided by others as required by the technical sections of the specifications, and as required by the building code.

6.19. Review monthly schedule updates and Time Impact Analysis (TIA) reports from the contractor(s).

6.20. Prepare and distribute monthly project status reports for the Project, including updates on project activities, progress of work, outstanding issues, potential problems, schedule, status of RFIs, change orders, and submittals.

8 7. Closeout Phase (Future Phase)

8. Optional Services During Construction Phase (Future Phase)

8.1. Labor Compliance program: review certified payroll records submitted for the Project.

Assist the City in initiating and enforcing the City’s Labor Compliance Program by verifying apprenticeship utilization, monitoring and enforcing prevailing wage laws, and assisting the City with complying with the Department of Industrial Relations’ Compliance Monitoring Unit requirements.

8.2. Certified Access Specialist (CASp) services to provide a comprehensive review for compliance with federal and state accessibility laws, providing a detailed report of findings, and creating a prioritized plan for correcting any identified barriers. Provide plan review for new construction and provide a physical inspection of areas during construction including parking, entrances, pathways, restrooms, and interior spaces using specialized tools to measure and document compliance with regulations like the ADAand California Building Code.

8.3. Construction Commissioning: verifying that building systems (i.e. mechanical equipment, ventilation equipment, lighting control systems, water heater systems, façade/envelope) are installed and functioning according to the owner's requirements through design reviews, pre-functional and functional testing, and inspections.

During Construction: Review contractor submittals for commissioned equipment and systems; conduct site visits to observe construction and verify installations; verify prefunctional testing is performed by the contractor; perform and document functional testing to confirm systems operate as designed; maintain a log of all identified issues and track their resolution.

9. Optional Warranty Services (Future Phase)

9.1. Implement a Warranty Inspection and Warranty Work procedure that all construction contractors are to follow. The procedure shall include a twelve (12) month call back period and a final warranty inspection eleven (11) months after Project completion to inspect the Project and identify any outstanding warranty work.

9.2. Participate in periodic inspections of the Project during the warranty period, following each inspection produce a punch list identifying Work items that do not meet the standards of the Contract Documents, recommend actions to be taken to enforce warranties, coordinate with City and contractor(s) regarding warranty issues, review contractor’s plan for corrective measures, coordinate with City and contractor(s) regarding implementation of the corrective measures and conduct final inspections of completed warranty work.

9 10. Optional Furniture, Fixtures, and Equipment (FF&E) Management (Future Phase)

10.1. Provide regular project status reports, budget expenditure reports, and financial tracking.

10.2. Serve as the primary point of contact for all FF&E-related matters, ensuring clear communication with all stakeholders.

10.3. Develop project work plans, timelines, and detailed FF&E budgets.

10.4. Collaborate with designers, architects, and clients to define FF&E needs and standards that align with the project's objectives.

10.5. Track purchase orders, invoices, and change orders to maintain budget compliance.

10.6. Coordinate all logistics, including warehousing, on-site delivery scheduling, and freight communication.

10.7. Plan and manage the installation of FF&E, coordinating with multiple contractors and installers as needed.

10.8. Oversee the efficient flow of materials and coordinate with other departments (e.g., IT, facilities) to ensure smooth operations.

10.9. Arrange for site access and secure areas for deliveries and installation.

10.10. Conduct quality control inspections to ensure items are correct and undamaged before and during installation.

10.11. Oversee the resolution of punch list items and warranty claims with vendors.

10.12. Ensure all FF&E selections comply with project specifications, safety, and building codes.

10.13. Manage project closeout for all FF&E-related activities and finalize all documentation.

11. By Others (Not Part of Owner’s Representative Scope of Work)

11.1. Building and Safety Code Inspection: any code-required inspections related to project permits issued, including deferred submittals. Typical inspection types include, but are not limited to, Building, Electrical, Elevator/Pressure Vessel, Fire Sprinkler, Grading, Mechanical HVAC, Plumbing, Signage, and Structural. These approvals are intended to be performed by representatives of the City Building and Safety Department, the Fire Department, the Health Department, the Regional Planning/Zoning Department, and other project Authorities Having Jurisdiction (AHJ ). Staff providing the inspections must have current licenses and/or certifications in their respective fields.

11.2. Materials Testing and Special/Deputy Inspection: on-site inspections of construction materials like concrete, steel, heavy timber, and masonry, and laboratory testing of these materials to ensure they meet code and project specifications for public safety and structural integrity. Services include observing, testing, and verifying the installation of soils/earthwork, concrete, asphalt, aggregates, structural steel, reinforcing steel, heavy timber, high-strength bolting, anchors, masonry, fireproofing, and welding. Staff providing

10 the inspections must have current licenses and/or certifications in their respective fields.

Laboratories providing materials testing services must be certified by the AHJ .

11.3. California Department of Toxic Substances Control (DTSC) coordination, evaluation, remedy planning, remedy implementation, Soils Management Plans and No Further Action/Site Closure activities. These activities will need to be managed by the City’s environmental consultant.

11.4. South Coast Air Quality Management Department (AQMD) hazardous materials abatement and Procedure 5 remediation plan activities. These activities will need to be managed by the City’s environmental consultant.

11.5. Tank closures for former Underground Storage Tanks (USTs). These activities will need to be managed by the City’s environmental consultant.

EXHIBIT B

RATE SCHEDULE AND ESTIMATED PRJOECT TIMELINE

City of Hermosa Beach
Request for Qualifications
City Yard Project –
Owners Representative Services
RFQ NO. 25-006
October 9, 2025
cumming-group.com
Rate Schedule

Rate schedules shall be submitted through PlanetBids Portal as a separate file, labeled “Rate Schedule” and indicate the firm’s name. The rate schedule shall detail hourly billable rates for key staff members (including their names, titles, and licenses) and other team member categories for various other services offered by the Consultant and sub-consultants as appropriate.

Proposer must also state whether rates are guaranteed for the term of the agreement or will be subject to future rate increases. Any proposed requests to change the adopted rates annually shall not exceed the relevant Consumer Price Index for the preceding 12-month period.

Rate schedule shall detail any other direct costs intended to be charged to the City (e.g., travel, equipment, printing/materials).

Cumming Management Group, Inc. (“Cumming Group”) is pleased to submit our Rate Schedule to the City of Hermosa Beach (“City”) to provide Owner’s Representative Services for the City Yard project.

The rates below shall be subject to annual adjustments starting January 1, 2027, indexed to the Consumer Price Index (CPI) for the Los Angeles area.

Key Staff

TEAM MEMBER CLASSIFICATION CERTIFICATES/LICENSES HOURLY RATE Anthony Sanchez, rme, assoc. dbia Principal-in-Charge CA General Building Contractor (B-956988); Associate DBIA $230.00
Matthew Feldhaus, architect, ccm, leed ap Project Manager III CA Architect (C-33265); Certified Construction Manager (CCM); LEED AP $195.00
Noah Hamouche, eit, env-sp Assistant Project Manager /
Construction Manager
Engineer-in-Training (CA #173619);
Envision Sustainability Professional
(ENV-SP); OSHA 30-Hour Certification
$165.00
Support Services

TEAM MEMBER CLASSIFICATION CERTIFICATES/LICENSES HOURLY RATE Kunal Shah, leed ap bd+c Scheduler III LEED AP BD+C $175.00 Yuting Bao Cost Estimator II $175.00
Eileen Ta Labor Compliance $160.00
Mark Walter, cbcp, ebcp Commissioning Agent
Certified Building Commissioning
Professional; Existing Building
Commissioning Professional
$185.00
June Pena Move Manager $155.00
Additional Classifications

CLASSIFICATION HOURLY RATE
Project Manager II $190.00
Project Manager I $175.00
Construction Manager III $190.00
Construction Manager II $180.00
Construction Manager I $170.00
Project Engineer II $150.00
Project Engineer I $140.00
Scheduler II $165.00
SECTION 8
Rate Schedule
cumming-group.com Page 737 of 1021 2 City of Hermosa Beach | City Yard Project

CLASSIFICATION HOURLY RATE
Scheduler I $150.00
Cost Estimator III $190.00
Cost Estimator I $165.00
Cost Control II $180.00
Cost Control I $165.00
CASp $185.00
Project Controls Manager $165.00
Document Control $120.00
Administrative Assistant $105.00
Secretary $100.00
Expenses
Any reimbursable expenses incurred during Cumming Group’s performance of services, including, without limitation, all costs for personnel, per diem expenses, printing and/or shipping of deliverables will be billed at actual costs with 0% mark-up. On-site facilities are generally provided by the City or part of the contractor’s general conditions. If requested, these costs would fall under the reimbursable expenses category and shall be billed at cost with 0% markup. Client shall reimburse for any out-of-pocket expenses incurred which are authorized in advance and in writing. cumming-group.com Page 738 of 1021 3 City of Hermosa Beach | City Yard Project Maximum Not-to-Exceed Fee to Provide Project and Construction Management Services for the City of Hermosa Beach Maintenance Yard Project

J FMAM J J A S OND J FMAM J J A S OND
City Council Award PMCM Contract/NTP Jan-2026Consultant Solicitation: Environmental, CEQA, A/E Feb-2026Cosultant Selection: Environmental, CEQA, A/E Mar-2026ESA Phase I, CEQA Initial Study, A/E Feasibility May-2026ESA Phase II, CEQA MND/EIR Dec-2026Environmental Site Remediation Plans Sep-2027Selection of Project Delivery Method Jun-2026A/E Programming Jun-2026Design Feb-2027Plan Check and Permitting Jul-2027Bid and Award Nov-2027Interim Housing Planning and Move-In Dec-2027NTP for Construction Dec-2027Construction Feb-2029Closeout Apr-2029Project Complete Apr-2029FF&E Move Management Jul-2029Warranty Coverage Apr-2030 J FMAM J J A S OND J FMAM J J A S OND Subtotal Hours Rate Subtotal Pre-Construction Phase Project Manager III
Matthew FeldhausRyan Kristan 60 60 60 60 80 80 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 20 1,440 195.00 $ 280,800 $ APM/Construction Manager Noah Hamouche Adam Letcher 20 20 20 20 80 80 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 20 1,280 165.00 $ 211,200 $ Scheduler III/Project Controls Kunal Shah Artin Mgrtichian 0 20 20 20 20 0 20 0 20 0 0 20 0 20 0 0 20 0 0 0 0 20 0 0 200 175.00 $ 35,000 $ Cost Estimator II Yuting Bao 0 0 0 0 20 0 20 0 20 0 0 20 0 20 0 0 20 0 40 0 0 20 0 0 180 175.00 $ 31,500 $ Labor Compliance Eileen Ta Toby Bautista 000000000000000000000000 - 160.00 $ - $ Commissioning Agent Mark Walter 000000000000000000000000 - 185.00 $ - $ Move Manager June Pena 000000000000000000000000 - 155.00 $ - $ $ 6,500
Project Labor Total 80 100 100 100 200 160 160 120 160 120 120 160 120 160 120 120 160 120 160 120 120 160 120 40 3,100Note #1: Schedule details a design-bid-build project delivery, however overall schedule is not expected to change significantly should the City decide on an alternative project delivery method $ 565,000Note #2: Fee for services during the construction and closeout phase is TBD Reimbursables
Subtotal NTE Pre-Construction Fee
Position Staff
2026 2027
Pre-Construction Phase
Schedule Milestones Finish Date 2026 2027

Maximum Not-to-Exceed Fee to Provide Project and Construction Management Services for the City of Hermosa Beach Maintenance Yard Project

J FMAM J J A S OND J FMAM J J A S OND J FMAM J J A S OND City Council Award PMCM Contract/NTP Jan-2026Consultant Solicitation: Environmental, CEQA, A/E Feb-2026Cosultant Selection: Environmental, CEQA, A/E Mar-2026ESA Phase I, CEQA Initial Study, A/E Feasibility May-2026ESA Phase II, CEQA MND/EIR Dec-2026Environmental Site Remediation Plans Sep-2027Selection of Project Delivery Method Jun-2026A/E Programming Jun-2026Design Feb-2027Plan Check and Permitting Jul-2027Bid and Award Nov-2027Interim Housing Planning and Move-In Dec-2027NTP for Construction Dec-2027Construction Feb-2029Closeout Apr-2029Project Complete Apr-2029FF&E Move Management Jul-2029Warranty Coverage Apr-2030 J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D Subotal Hours Rate Subtotal
Construction
Project Manager III Matthew Feldhaus Ryan Kristan 195.00 - $ - $ APM/Construction Manager Noah Hamouche Adam Letcher 165.00 - $ - $ Scheduler III/Project Controls Kunal Shah Artin Mgrtichian 175.00 - $ - $ Cost Estimator II Yuting Bao 175.00 - $ - $
Labor Compliance Eileen Ta Toby Bautista 160.00 - $ - $ Commissioning Agent Mark Walter 185.00 - $ - $
Move Manager June Pena 155.00 - $ - $
$ -
Project Labor Total 000000000000000000000000000000000000 - $ -
Note #2: Fee for services during the construction and closeout phase is TBDNote #1: Schedule details a design-bid-build project delivery, however overall schedule is not expected to change significantly should the City decide on an alternative project delivery method Schedule Milestones Finish DatePosition Staff
Reimbursables
Subtotal NTE Construction Fee
Construction Phase
2028 2029 20302028 2029 2030

AWARD OF PROFESSIONAL

SERVICES AGREEMENT FOR
CITY YARD OWNER’S REPRESENTATIVE

SERVICES
January 13, 2026

Background
 FY 25-26 Partially Funds CIP 615 New City Yard
 Council desire to explore alternative project
delivery models
 May 13, 2025, Public Works Commission
reviewed delivery options
 September 9, 2025 Council directed staff to
advertise the Request for Qualifications (RFQ) for
Owner’s Representative (OR) services for the
City Yard

Discussion
 RFQ advertised September 10, 2025.
 5 Statements of Qualifications (SOQ)
received October 9, 2025.
 Interview top firms November 3,
2025
 Ranking:

1. Cumming Management Group. Inc.

2. Griffin Structures

3. Gillis & Panichapan Architects, Inc.

4. Epicus Group

5. CSG Consultants, Inc. Page 743 of 1021
Discussion
Contract:
 Pre-construction services only at this time.
 Time and materials not to exceed $565,00 (~135 labor hours per month over a 2-year period)
Cumming Group:
 Extensive experience with public agencies and on maintenance yard projects.
 Strong Project Manger (Matthew Feldhaus, California Licensed Architect and Certified Construction Manager with 25-years of experience as a Public Agency Owner’s Representative) and support team.
 Hermosa Beach Office

Discussion
Approach:
 Pre-construction phase roughly 2-year
duration
 Critical path steps in next 3 to 6 months:

1. Develop scopes of work and procure consultants for
environmental site assessments, California
Environmental Quality Act (CEQA), A/E Programming

2. Begin CEQA analysis and complete Initial Study

3. Perform initial architectural feasibility assessments and programming

4. Make recommendations for project delivery method

Discussion
Anticipated Pre-Construction Schedule:

Discussion
Scope of Services:
 Responsible for coordinating the advancement of
the overall project and advocating for the City
 Assist City with developing a clear schedule and
total project budget
 Advise the City on a project delivery method that
benefits the City and reduces risk
 Organize the work to maintain public safety
 Facilitate the vision of the City, stakeholders, and
end users to build a modern, efficient, healthy, and
streamlined City Yard project

Recommendation
Staff recommends City Council:

1. Award a contract for City Yard owner’s representative services to Cumming Management Group, Inc. at a not-to-exceed amount of $565,000 for a term of four years ending January 13, 2030; and

2. Authorize the City Manager to execute and the City Clerk to attest the proposed agreement subject to approval by the City Attorney.

City of Hermosa Beach | Page 1 of 4
Meeting Date: January 13, 2026
Staff Report No. 26-PD-004
Honorable Mayor and Members of the Hermosa Beach City Council

APPROVE THE FIRST AMENDMENT TO AGREEMENT WITH ALL CITY
MANAGEMENT SERVICES, INC.
(Police Chief Landon Phillips)
Recommended Action:

Staff recommends City Council:

1. Approve the proposed first amendment to agreement with All City Management Services, Inc., to provide crossing guard services at an additional location at 5th Street and Pacific Coast Highway to increase the not-to-exceed amount by $46,394, resulting in a total not-to-exceed amount of $686,461 (Attachment 1);

2. Appropriate $23,197 for the first-year amendment in the Proposition C Fund 146 to the Fiscal Year (FY) 2025-26 Budget; and

3. Authorize the City Manager to execute and the City Clerk to attest the proposed first amendment, subject to approval by the City Attorney.

Executive Summary:

The current agreement with All City Management Services, Inc (ACMS) has 14 fixed locations where crossing guard services are provided. When the new school year started in August, staff saw a need for crossing guard services at the intersection of 5th St. and PCH. After several days of assessing foot traffic at this location and conducting a separate survey, staff recommends the approval of the proposed first amendment to add this new location to the agreement for crossing guard services with ACMS.

Background:

At its April 8th, 2025, meeting, City Council approved a three-year agreement with the option to extend up to two one-year terms with ACMS to provide crossing guard services (Attachment 2). The City of Hermosa Beach opened a Request for Proposals (RFP) seeking proposals from qualified vendors for crossing guard service in February 2025.

The RFP included 14 fixed locations where crossing guard services were required. The City received a total of three (3) proposals in response to the RFP. The proposals were independently evaluated by a staff review panel. ACMS was the selected vendor for this RFP.

City of Hermosa Beach | Page 2 of 4
Past Council Action
Meeting Date Description
April 8, 2025 City Council approved a professional services agreement with All City Management Services, Inc. to provide crossing guard services for the City of Hermosa Beach.

October 28, 2025
City Council provided direction to staff to conduct a survey from 2nd Street to Pier Avenue to determine the number of children that cross each intersection.

Discussion:

On August 15, 2025, staff were made aware of community concerns regarding the need for an additional crossing guard at the 5th Street/ Pacific Coast Highway intersection. As the upcoming school year approached, staff contacted ACMS and requested an additional guard on a temporary basis to monitor the intersection beginning August 20, 2025. ACMS deployed a crossing guard and city staff responded to audit the intersection noting that approximately 216 children and adults utilized the intersection during the hours of 7:00 am - 8:15 am and 2:30 pm – 3:45 pm over a five-day period (Average 43.2 pedestrians per day). Many individuals crossing the intersection appeared to be students traveling to school. Staff determined that the amount of traffic validated the need for a permanent crossing guard at 5th Street/Pacific Coast Highway for the safety of students and others crossing.

Following direction from the City Council at its October 28, 2025, meeting, staff conducted a crossing guard survey between November 10th and November 21st, 2025. Observations occurred over nine (9) days at four intersections along Pacific Coast Highway (PCH)— 2 nd Street, 5th Street, 8th Street, and Pier Avenue—to evaluate pedestrian crossing activity.

The survey focused on adult and minor pedestrian volumes to support safety planning and resource allocation decisions. The results are summarized as follows, with details of the survey included in Attachment 3:

Pier Avenue & PCH
• Total crossings: 632 (Adults: 300 / Minors: 332)
• Highest pedestrian volume of all surveyed locations
8th Street & PCH
• Total crossings: 312 (Adults: 203 / Minors: 109)
• Moderate-to-high pedestrian activity
5th Street & PCH
• Total crossings: 229 (Adults: 141 / Minors: 88)
• Moderate pedestrian demand
2nd Street & PCH
• Total crossings: 157 (Adults: 109 / Minors: 48)
• Lowest pedestrian activity among surveyed locations

City of Hermosa Beach | Page 3 of 4
Fiscal Impact:

Approval of the proposed amendment for additional crossing guard services would result in a $23,197 annual increase in both FY 2025-26 and FY 2026-27 service years for a total of $46,394.

The total annual service cost would increase from $315,315 to $338,512 for FY 2025-26 and $324,752 to $347,949 for FY 2026-27.

Available Proposition C Special Revenue funds are available to fund the FY 2025-26 amendment. Staff will budget the FY 2026-27 amendment in the upcoming FY 2027 City Budget with projected available Proposition C funds.

Agreement Modification Request
Agreement Current Authorized
Amount
Modified
Request
Amount
FY 2025-26
Budget
Dept. Account #
Total
Revised
Contract
Amount
All City
Management
Services, Inc.

FY 25-26: $315,315 $23,197
146-2102-4201
$338,512
FY 26-27: $324,752 $23,197 $347,949
Total: $640,067 $46,394 $686,461
Options
Option One (Staff Recommendation):

1. Approve the proposed first amendment to agreement with All City Management Services, Inc., to provide crossing guard services at an additional location at 5th Street and Pacific Coast Highway to increase the not-to-exceed amount by $46,394, resulting in a total not-to-exceed amount of $686,461 (Attachment 1);

2. Appropriate $23,197 for the first-year amendment in the Proposition C Fund 146 to the Fiscal Year (FY) 2025-26 Budget; and

3. Authorize the City Manager to execute and the City Clerk to attest the proposed first amendment, subject to approval by the City Attorney.

Option Two:

1. Do not approve an additional crossing guard services at 5 th St. and PCH. Not
approving the additional crossing guard services will result in no contract amendment or increased costs with All City Management Services, Inc.

2. Provide additional direction to staff as appropriate.

City of Hermosa Beach | Page 4 of 4
Attachments:

1. Proposed First Amendment to the Agreement with All City Management Services for Crossing Guard Services

2. Signed Agreement with All City Management Services

3. Supplemental Information - Crossing Guard Survey Results Respectfully Submitted by: Joanne Loeza, Management Analyst Concur: Mick Gaglia, Police Lieutenant
Concur: Landon Phillips, Police Chief
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, City Manager

FIRST AMENDMENT
TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF HERMOSA BEACH
AND
ALL CITY MANAGEMENT SERVICES INC.

This First Amendment to the Professional Services Agreement for crossing guard services (“First Amendment”) is made and entered into as of XX, 2025 (“Effective Date”), by and between the City of Hermosa Beach (a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1315 Valley Drive, Hermosa Beach, California 90254) (“City”) and All City Management Services Inc. (a California corporation with its principal place of business at 10440 Pioneer Boulevard, Suite 5, Santa Fe Springs, California 90670) (“Contractor”). City and Contractor are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties”.

RECITALS
A. The Parties entered an agreement dated July 1, 2025 (“Agreement”), for Contractor to provide crossing guard services for the City (“Services”); and B. The Parties now desire to amend the Agreement in order to increase the compensation for the continued performance of the Services due to the inclusion of a new location requiring additional crossing guards.

NOW, THEREFORE, the Parties mutually agree as follows:

AGREEMENT

1. Incorporation of Recitals. The recitals listed above are true and correct, and are hereby incorporated herein by this reference.

2. Amendment. Paragraph 1 (Consideration and Compensation) of the Agreement is hereby amended by replacing the first year of services compensation amount of “$315,315” with the amount “$338,512”; and the following words after the new first year compensation amount:
“, and for the second year of services shall not exceed the amount of $347,949.”

3. Continuing Effect of Agreement. Except as amended by this First Amendment, all provisions of the Agreement shall remain in full force and effect; and shall govern the actions of the Parties under this First Amendment. Whenever the term “Agreement” appears in the original Agreement from and after the date of this First Amendment, it shall mean the Agreement as amended by this First Amendment.

4. Electronic Transmission. A manually signed copy of this First Amendment which is transmitted by facsimile, electronic mail, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this First Amendment for all purposes. This First Amendment may be signed using an electronic signature.

5. Counterparts. This First Amendment may be signed in counterparts, each of which shall constitute an original.

SIGNATURE PAGE
FOR

FIRST AMENDMENT
TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF HERMOSA BEACH
AND
ALL CITY MANAGEMENT SERVICES INC.

IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment on the Effective Date.

CITY OF HERMOSA BEACH
APPROVED BY:

Steve Napolitano
Interim City Manager
Attested By:

Myra Maravilla
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
Interim City Attorney

ALL CITY MANAGEMENT SERVICES
Demetra Farwell
Corporate Secretary

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E

City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885

CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE CROSSING GUARD SERVICES BETWEEN THE CITY OF HERMOSA BEACH AND ALL CITY MANAGEMENT SERVICES, INC.

This AGREEMENT is entered into this 1st day of July 2025, by and between the CITY OF HERMOSA BEACH, a California general law city and municipal corporation (“CITY”) and All City Management Inc., a limited liability company (“CONTRACTOR”).

R E C I T A L S
A. The City desires to provide crossing guard services.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

C. The CONTRACTOR warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the CONTRACTOR to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the CONTRACTOR agree as follows:

CONSIDERATION AND COMPENSATION. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONTRACTOR for the services rendered pursuant to this Agreement the per hour rate for crossing guards services as set forth in Exhibit A. Any annual increases to the per hour cost shall not exceed a 5% increase in the hourly rate.

It is understood and agreed that the total cost for the first year of services shall not exceed the amount of $315,315. In the event that the City extends the term of the Agreement, each subsequent annual not to exceed amount shall not increase more than the percentage increase in the per hour cost.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONTRACTOR shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month.

CITY shall pay CONTRACTOR all uncontested amounts set forth in CONTRACTOR’s invoice within 30 days after it is received.

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach

SCOPE OF SERVICES. CONTRACTOR will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

Except as herein otherwise expressly specified to be furnished by CITY, CONTRACTOR will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement.

PAYMENTS. For CITY to pay CONTRACTOR as specified by this Agreement, CONTRACTOR must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

FAMILIARITY WITH WORK. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL. CONTRACTOR’s key person assigned to perform work under this Agreement is DAVID MECUSKER. CONTRACTOR shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on July 1, 2028, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONTRACTOR and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONTRACTOR may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONTRACTOR shall, at CITY’s option, become CITY’s property, and

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach

CONTRACTOR will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

INDEMNIFICATION. CONTRACTOR shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONTRACTOR’S legal counsel unacceptable, then CONTRACTOR shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation. The CONTRACTOR shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees, and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

ASSIGNABILITY. This Agreement is for CONTRACTOR’s professional services. CONTRACTOR’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which it is performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS. CONTRACTOR agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONTRACTOR agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONTRACTOR further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONTRACTOR will keep all books, records, accounts, and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach

CORRECTIVE MEASURES. CONTRACTOR will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement.

CONTRACTOR will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONTRACTOR to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

A. The CONTRACTOR, at the CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The CONTRACTOR shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.

2. General Liability Coverage. The CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONTRACTOR also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY.

At the CITY’s option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONTRACTOR shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONTRACTOR to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONTRACTOR (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director.

CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement.

Should City pay the SIR or deductible on CONTRACTOR’s behalf upon the CONTRACTOR’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against CONTRACTOR for breach of this Agreement in addition to any other damages incurred by City due to the breach.

USE OF OTHER CONTRACTORS. CONTRACTOR must obtain CITY’s prior written approval to use any sub-CONTRACTORs while performing any portion of this Agreement. Such approval must include approval of the proposed CONTRACTOR and the terms of compensation.

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONTRACTOR of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONTRACTOR for anything done, furnished, or relating to the CONTRACTOR’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONTRACTOR, its employees, sub-CONTRACTORs and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the CONTRACTOR, its employees, subCONTRACTORs and agents.

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach

CORRECTIONS. In addition to the above indemnification obligations, the CONTRACTOR shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the CONTRACTOR’s report or plans. Should the CONTRACTOR fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONTRACTOR. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONTRACTOR under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS. Payments to be made to CONTRACTOR by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONTRACTOR’S services beyond the current fiscal year, the Agreement shall cover payment for CONTRACTOR’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONTRACTOR
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
All City Management Services
10440 Pioneer Blvd., Suite 5
Santa Fe Springs, CA 90670
ATTN: Lieutenant Mick Gaglia ATTN: Demetra Farwell
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONTRACTOR maintains and warrants that it has not employed nor retained any company or person, other than CONTRACTOR’s bona fide employee, to solicit or secure this Agreement. Further, CONTRACTOR warrants that it has not paid nor has it agreed to pay any company or person, other than CONTRACTOR’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONTRACTOR breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONTRACTOR and CITY and not for the benefit of any other party.

There will be no incidental or other beneficiaries of any of CONTRACTOR’s or CITY’s obligations under this Agreement.

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE. By executing this Agreement, CONTRACTOR represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONTRACTOR represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private CONTRACTORs, and experience in dealing with public agencies all suggest that CONTRACTOR is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach

OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the CONTRACTOR, except the CONTRACTOR’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the CONTRACTOR, but any re-use of such documents by the City on any other project without prior written consent of the CONTRACTOR shall be at the sole risk of the City.

DISCLOSURE REQUIRED. (City and CONTRACTOR initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and CONTRACTOR hereby acknowledge that CONTRACTOR is a “CONTRACTOR” for the purposes of the California Political Reform Act because CONTRACTOR’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONTRACTOR employed by the City. CONTRACTOR hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to CONTRACTOR commencing services hereunder, the City’s Manager shall prepare and deliver to CONTRACTOR a memorandum detailing the extent of CONTRACTOR’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials
CONTRACTOR Initials
OR
By their initials next to this paragraph, City and CONTRACTOR hereby acknowledge that CONTRACTOR is not a “CONTRACTOR” for the purpose of the California Political Reform Act because CONTRACTOR’s duties and responsibilities are not within the scope of the definition of CONTRACTOR in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

CityInitials
CONTRACTOR Initials
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONTRACTOR
Demetra Farwell, Corporate Secretary Steve Napolitano, Interim City Manager

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach

Todd Leishman, Interim City Attorney
ATTEST:
95-3971517
Taxpayer ID No.

APPROVED AS TO FORM:

Myra Maravilla, City Clerk

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach

Exhibit A
Scope of Services

1. All City Management Services, Inc. will handle the Crossing Guard services for the City of Hermosa Beach for a one (1) year period; to commence on: August 20, 2025, ending on June 12, 2026.

2. ACMS will provide fourteen (14) personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard. ACMS is an independent CONTRACTOR and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City of Hermosa Beach.

3. Crossing Guard Services shall be provided by ACMS at designated locations, identified by the City of Hermosa Beach and ACMS shall provide coverage at the school crossings as required. ACMS shall be flexible and provide guards for the hours and locations needed on the instructions of appropriate City personnel.

4. ACMS and all persons who are employed for assignment to this contract shall undergo background checks to ensure they have not been convicted of any offense involving moral turpitude, a felony for a violent crime, or a felony for crimes against children. ACMS understands no one registered as a sex offender or narcotics offender will be hired as a crossing guard.

5. All persons who are employed for assignment shall undergo a drug testing prior to deployment. ACMS will maintain a written policy regarding a drug and alcoholfree work environment that can be made available to the City upon request.

6. Crossing Guards assigned to the City of Hermosa Beach Crossing Guard program shall have the ability to read, write and speak English with sufficient proficiency such that they can communicate quickly and accurately with children and emergency service personnel.

7. ACMS designated Trainer will conduct training for Crossing Guards. ACMS shall provide personnel properly trained as herein specified for the performance of duties as a Crossing Guard.

8. In the performance of their duties ACMS and its employees shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California pertaining to general pedestrian and school crossing safety.

9. ACMS understands all crossing guards shall also receive training pertaining to general traffic safety for pedestrians, motorists and themselves while serving as crossing guards.

10. ACMS employees shall work to the highest professional standards and act in a courteous, respectable manner and shall conduct themselves in a manner that is befitting a public servant. They shall present a professional appearance, that is neat, clean, well-groomed and be properly uniformed.

11. ACMS shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E City of Hermosa Beach

all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. The apparel must be appropriate for weather conditions.

12. ACMS shall provide three (3) Traffic Cones per crosswalk and shall be responsible for the replacement of Traffic Cones.

13. ACMS shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with all items of this agreement.

14. ACMS shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement. ACMS shall provide its employees a 24-hour answering service and shall establish its own callout procedures.

15. ACMS shall invoice the City of Hermosa Beach bi-weekly, invoices shall provide the following detail, at a minimum: total hours worked, hourly rate billed, crossing guard names, assignment locations, shift start/end times and date worked.

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-FOD5C359D18E

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
12/30/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). -c=o=N=T�A=cT�--��---------------------

PRODUCER
Marsh & McLennan Agency LLC
Marsh & McLennan Ins. Agency LLC
1 Polaris Way #300
Aliso Viejo CA 92656
License#: OH18131
NAME:

PHONE
AJC No Ext: FAX
AJC No:
i�DAJ�ss: lacerts marshmma.com
INSURER(S) AFFORDING COVERAGE NAIC#
INSURER A: National Casualty Company 11991

INSURED ALLCITYMAN
All City Management Services, Inc.
10440 Pioneer Blvd., Suite 5
Santa Fe Springs CA 90670
INSURER B: AXIS Surplus Insurance Company 26620
INSURER c: Westchester Sur us Lines Insurance Co 10172
INSURER D: Lexington Insurance Company 19437
INSURER E:

INSURER F:

COVERAGES CERTIFICATE NUMBER: 898454974 REVISION NUMBER:
□ □

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Hermosa Beach
ACCORDANCE WITH THE POLICY PROVISIONS.
1315 Valley Drive
Hermosa Beach CA 90245-0000 AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSRL LTR TYPE OF INSURANCE ADDLS

INSD UBRWVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS D X COMMERCIAL GENERAL 0 LIABILITY N N 052114698 8/1/2024 8/1/2025 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $100,000 X 500,000 MED EXP (Any one person) $
PERSONAL & ADV INJURY $1,000,000
GEN'L AGGREGATE 0 LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY PRO □LOC JECT
OTHER:

PRODUCTS - COMP/OP AGG $2,000,000
$
L

AUTOMOBILE LIABILITY

ANY AUTO
OAUWTNOESDONLY �CHEAUDTOUSLED

HIRED NON-OWNED

AUTOS ONLY AUTOS ONLY
COMBINED SINGLE LIMIT (Ea accident) $
BODILY INJURY (Per person) $
BODILY INJURY (Per accident) $
PROPERTY DAMAGE (Per accident) $
$

B UMBRELLA LIAB X OCCUR

EXCESS LIAB CLAIMS-MADE
P00100118039402 8/1/2024 8/1/2025 EACH OCCURRENCE $3,000,000 X AGGREGATE $3,000,000
DED RETENTION$ $

A WORKERS COMPENSATION
ANYPROPRIETOR/PARTNER/EXECUTIVE AND EMPLOYERS' LIABILITY □Y/N OFFICER/MEMBEREXCLUDED?
(Mandatory in NH)
If yes, describe under DESCRIPTION OF OPERATIONS below
N/A
N WCC334410A 1/1/2025 1/1/2026 PER

STATUTE OTH- ER
E.L. EACH ACCIDENT $1,000,000
E.L. DISEASE - EA EMPLOYEE $1,000,000
E.L. DISEASE - POLICY LIMIT $1,000,000
C Excess Layer G72535522004 8/1/2024 8/1/2025 AGGREGATE $6,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of Coverage.

Docusign Envelope ID: 7455AAD7-D77E-40CE-916A-F0D5C359D18E

CE RTI F ICATE OF LI ABI LI TY IN SU RAN CE DATE (MM/DD/YYYY) 07/30/2024
TH I S CE RTI F I CATE I S I SSU E D AS A M ATTE R OF I N F ORM ATI ON ON L Y AN D CON F E RS N O RI G H TS U P ON TH E CE RTI F I CATE H OL D E R. TH I S

CE RTI F I CATE D OE S N OT AF F I RM ATI VE L Y OR N E G ATI VE L Y AM E N D , E XTE N D OR AL TE R TH E COVE RAG E AF F ORD E D B Y TH E P OL I CI E S B E L OW. TH I S CE RTI F I CATE OF I N SU RAN CE D OE S N OT CON STI TU TE A CON TRACT B E TWE E N TH E I SSU I N G I N SU RE R(S), AU TH ORI IZE D REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

I M P ORTAN T: I if th e certl ifl cate h ol d er l s an AD D I TI ON AL I N SU RE D , th e p ol l cy(l es) m u st h ave AD D I TI ON AL I N SU RE D p rovl sl on s or b e en d orsed .

I if SU B ROG ATI ON I S WAI VE D , su b ject to th e term s an d con d l tl on s oif th e p ol l cy, certal n p ol l cl es m ay req u l re an en d orsem en t. A statem en t on th l s certl ifl cate does n ot con ifer rl ig h ts to th e certl ifl cate h ol der l n l l eu oif su ch en dorsemen t(s).

P ROD U CE R CON TACT Jessr ca Gu zman N AME:

F l oren ce H arrr son State F arm Agen cy PH ON E 31 0-330-8220 (A/C, No, Ext):

FAX
(A/C, N o): 31 0-330-8220
L r cen se # 0F 73725 E-M AIL J essr ca. gu zm an . fxxp @statefarm . com ADDRESS:
227 S La Brea Ave. INSURER(S) AFFORDIN G COVERAGE N AIC # © n gl ewood CA 90301 I N SU RER A : State F arm Mu tu al Au tomobr l e © n su ran ce Comp an y 251 78 I N SU RE D INSURER B :

Al l Cr ty M an agem en t Servr ces, © N C. IN SURER C :

IN SURER D :
1 0440 Pr on eer Bl vd. Ste 5 IN SURER E :

San ta F e Sprr n gs CA 90670 I N SU RER F :

COVERAGES CERTI F I CATE N U M B ER: REVI SION N UMBER:

TH I S I S TO CE RTI F Y TH AT TH E P OL I CI E S OF I N SU RAN CE L I STE D B E L OW H AVE B E E N I SSU E D TO TH E I N SU RE D N AM E D AB OVE F OR TH E P OL I CY P E RI OD I N D I CATE D N OTWI TH STAN D I N G AN Y RE QU I RE M E N T\ TE RM OR CON D I TI ON OF AN Y CON TRACT OR OTH E R D OCU M E N T WI TH RE SP E CT TO WH I CH TH I S CE RTI F I CATE M AY B E I SSU E D OR M AY P E RTAI N \ TH E I N SU RAN CE AF F ORD E D B Y TH E P OL I CI E S D E SCRI B E D H E RE I N I S SU B J E CT TO AL L TH E TE RM S\

EXCLU SI ON S AN D CON DI TI ON S OF SU CH POLI CI ES LI MI TS SH OWN MAY H AVE BEEN REDU CED BY PAI D CLAI MS I N SR

LTR TYPE OF INSURANCE
AD D
I N SD
SU B

WVD POL I CY N UM BER

POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY) L I M I TS
COM M ERCIAL GEN ERAL L IABILITY EACH OCCU RREN CE $

CLAI M S-M ADE OCCU R

DAMAGE TO REN TED
PREM I SES ( Ea occu rren ce) $
MED EXP (Any one person) $
PERSON AL & ADV I N JU RY $
GEN 1L AGGREGATE L I M I T APPLI ES PER4 GEN ERAL AGGREGATE $

PRO- POLI CY JECT LOC
OTH ER4
PRODU CTS - COMP/OP AGG $
$

AUTOMOBI LE LIABI LITY
642 21 91 -B01 -75B 08/01 /2024 08/01 /2025

COMB I N ED SI N GLE LI MI T
( Ea accK dent) $ 1 , 000, 000
AN Y AU TO BODI LY I N JU RY (Per person) $
OWN ED

AU TOS ON LY
HI RED

AU TOS ON LY

SCH EDU LED
AU TOS

NON -OWN ED

AU TOS ON LY
BODI LY I N JU RY (Per accK dent) $

PROPERTY DAMAGE
( Per accK dent) $
$

UMBRELLA LIAB

EXCESS LIAB
OCCU R

CLAI M S-M ADE
EACH OCCU RREN CE $
AGGREGATE $
DED RETEN TI ON $ $

WORNERS COMPEN SATION

AN D EMPLOYERSO LI ABI LI TY Y / N AN Y P ROP RI E TOR/P ARTN E R/E XE CU TI VE OF F I CER/MEMBER EXCLU DED?
(Man datory l n N H )
I f yes\ descrK be u nder
DESCRI PTI ON OF OPERATI ON S be^ o_
N / A
PER
STATU TE OTH- ER $
E L EACH ACCI DEN T $
E L DI SEASE - EA EMPLOYEE $
E L DI SEASE - POLI CY LI MI T $
DESCRI PTION OF OPERATION S / LOCATION S / VEH ICLES (ACORD 1 01 , Addl tl on al Remarks Sch edu l e, may be attach ed l if more space l s requ lred)

CE RTI F I CATE H OLD E R CAN CE L L ATI ON
ACORD 25 (201 6/03)
© 1 988-201 5 ACORD CORP ORATION . Al l rl igh ts reserved.

Th e ACORD n ame an d l oigo are reigl stered marks oif ACORD 1 001 486 1 32849 1 4 04-1 3-2022
Comp) eted by State Farm U n derwrÉtÉn g OperatÉon s. Î . sÉgn atu re É s req u É red , p ) ease re.er to con tact n ame ab ove.

SH OU L D AN Y OF TH E AB OVE D E SCRI B E D P OL I CI E S B E CAN CE L L E D B E F ORE

TH E E XP I RATI ON D ATE TH E RE OF , N OTI CE WI L L B E D E L I VE RE D I N ACCORD AN CE WI TH TH E POL I CY P ROVI SI ON S.

CA 90245
Crty of H ermosa Beach
1 31 5 Valley Drrve
H ermosa

City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 Supplemental Information
DATE: December 16, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Landon Philips, Police Chief
Leo Zalyan, Management Analyst
SUBJECT: Crossing Guard Survey Results
Executive Summary
As directed by City Council at its meeting on October 28th, 2025, Staff conducted a Crossing Guard Survey between November 10 and November 21, 2025.

Observations were conducted by City Staff over a total of nine (9) days to evaluate pedestrian crossing activity at four intersections along Pacific Coast Highway (PCH) at 2nd Street, 5th Street, 8th Street, and Pier Avenue. The survey focused on adult and minor pedestrian volumes to help inform safety priorities and potential resource allocation.

Methodology
Observations were conducted during the morning (7:30 – 8:00 am) and in the afternoon (2:45 – 3:15 pm) period to capture peak school-related and commuter pedestrian activity. The survey was conducted by members of the Police Department, including Community Services Officers (CSOs) and City Manager’s Office staff members. City staff were present at each location to record and tally pedestrian crossing activity. Observations were not conducted on the Veteran’s Day holiday or on weekends.

Crossing Guard Survey Results are as follows:

ATTACHMENT 3

2 | Page
WEEK 1 2nd & PCH 5th & PCH 8th & PCH Pier & PCH
DATE: 11/10 Adults Minors Adults Minors Adults Minors Adults Minors AM (7:30 to 8:00 AM) 8 3 10 8 13 14 - -
PM (2:45 to 3:15pm) 14 8 24 3 - - - -
DATE: 11/11 Adults Minors Adults Minors Adults Minors Adults Minors AM (7:30 to 8:00 AM) Veterans Day - HOLIDAY
PM (2:45 to 3:15pm)
DATE: 11/12 Adults Minors Adults Minors Adults Minors Adults Minors AM (7:30 to 8:00 AM) 17 12 9 12 11 15 - -
PM (1:15 to 1:45 PM) 11 2 5 2 13 4 29 35
DATE: 11/13 Adults Minors Adults Minors Adults Minors Adults Minors AM (7:30 to 8:00 AM) - - 15 11 19 14 14 33
PM (2:45 to 3:15pm) - - - - 13 9 31 38
DATE: 11/14 Adults Minors Adults Minors Adults Minors Adults Minors AM (7:30 to 8:00 AM) 1 1 2 1 4 2 3 1
PM (2:45 to 3:15pm) 1 0 4 0 3 1 13 2
TOTALS 52 26 69 37 76 59 90 109
WEEK 2 2nd & PCH 5th & PCH 8th & PCH Pier & PCH
DATE: 11/17 Adults Minors Adults Minors Adults Minors Adults Minors AM (7:30 to 8:00 AM) 10 2 9 9 25 9 - -
PM (2:45 to 3:15pm) 3 1 5 12 18 6 32 29
DATE: 11/18 Adults Minors Adults Minors Adults Minors Adults Minors AM (7:30 to 8:00 AM) 9 7 13 6 16 9 19 38
PM (2:45 to 3:15pm) 6 5 16 8 13 8 42 31
DATE: 11/19 Adults Minors Adults Minors Adults Minors Adults Minors AM (7:30 to 8:00 AM) 6 2 - - - - 18 36
PM (2:45 to 3:15pm) 4 3 10 9 8 2 46 28
DATE: 11/20 Adults Minors Adults Minors Adults Minors Adults Minors AM (7:30 to 8:00 AM) - - - - 19 9 16 19
PM (2:45 to 3:15pm) - - - - 19 1 - -
DATE: 11/21 Adults Minors Adults Minors Adults Minors Adults Minors AM (7:30 to 8:00 AM) 7 2 8 3 3 5 14 20
PM (2:45 to 3:15pm) 12 2 11 4 6 1 23 22
TOTALS 57 22 72 51 127 50 210 223

3 | Page
In limited instances, staff were unable to collect data for a particular day due to operational constraints; however, these occurrences did not materially affect the overall averages.

Pier Avenue & PCH
• Total crossings: 632 (Adults: 300 / Minors: 332)
• Highest pedestrian volume of all surveyed locations
8th Street & PCH
• Total crossings: 312 (Adults: 203 / Minors: 109)
• Moderate-to-high pedestrian activity
5th Street & PCH
• Total crossings: 229 (Adults: 141 / Minors: 88)
• Moderate pedestrian demand
2nd Street & PCH
• Total crossings: 157 (Adults: 109 / Minors: 48)
• Lowest pedestrian activity among surveyed locations
Average Daily Crossings AM/PM (adults vs minors)
To further understand pedestrian activity patterns, observations were categorized by time of day and by adult and minor crossings at each surveyed location. The following summarizes the observed pedestrian crossings for each location during the morning and afternoon observation periods.

Fiscal Impact
The cost of keeping the recently added location at 5th and PCH would result in a $23,197 annual increase in both FY 2025-26 and FY 2026-27 service years for a total of $46,394 per staff report 25-PD-013 (October 28, 2025).

Next Steps
Receive and file the Crossing Guard Survey results and provide direction as needed.
2nd & PCH 5th & PCH 8th & PCH Pier & PCH
Adults Minors Adults Minors Adults Minors Adults Minors AM Average 6 3 7 6 12 9 9 16
PM Average 6 3 8 4 10 4 24 21
Total 12 6 15 10 23 12 33 37

APPROVE FIRST AMENDMENT TO

AGREEMENT WITH ALL CITY
MANAGEMENT SERVICES, INC.

January 13, 2026

EXECUTIVE SUMMARY
• The current agreement with All City Management
Services, Inc (ACMS) has 14 fixed locations where
crossing guard services are provided. When the new
school year started in August, staff saw a need for
crossing guard services at the intersection of 5th St.
and PCH. After several days of assessing foot traffic
and a conducted survey, staff recommends the
approval of the proposed first amendment to add this
new location to the agreement.

BACKGROUND
• A Request for Proposals for crossing guard
services was opened in February 2025.
o ACMS was selected as the vendor out of three
vendors.
• On 4/8/25, City Council approved a three-year
agreement with ACMS to provide crossing
guard services.

DISCUSSION
• On 8/15/25, staff was made aware of growing
community concerns regarding the need for
an additional crossing guard at the 5th St./PCH
intersection.
o On 8/20/25, ACMS placed a crossing guard and
tracked the number of children and adults crossing.
o 216 children and adults used the intersection during
the hours of 7:00 am – 8:15 am and 2:30 pm – 3:45 pm
over a five-day period.

DISCUSSION
• Following direction from City Council at its
10/28/25 meeting, staff conducted a crossing
guard survey between 11/10 and 11/21.
o Occurred throughout four intersections along PCH:
 2nd St.
 5th St.
 8th St.
 Pier Ave.

DISCUSSION – SURVEY RESULTS
Pier Avenue & PCH
• Total crossings: 632 (Adults: 300 / Minors: 332)
• Highest pedestrian volume of all surveyed locations
8th Street & PCH
• Total crossings: 312 (Adults: 203 / Minors: 109)
• Moderate-to-high pedestrian activity
5th Street & PCH
• Total crossings: 229 (Adults: 141 / Minors: 88)
• Moderate pedestrian demand
2nd Street & PCH
• Total crossings: 157 (Adults: 109 / Minors: 48)
• Lowest pedestrian activity among surveyed locations

FISCAL IMPACT
Agreement Modification Request
Agreement Current Authorized Amount Modified Request
Amount
FY 2025-26 Budget
Dept. Account #
Total Revised
Contract
Amount
ACMS
FY 25-26: $315,315 $23,197
146-2102-4201
$338,512
FY 26-27: $324,752 $23,197 $347,949
Total: $640,067 $46,394 $686,461
• Approval of the proposed amendment would result in a $23,197 annual increase in both FY 2025-26 and FY 2026-27 service years for a total of $46,394.
• Available Proposition C Special Revenues funds are available to fund the amendment.

• Do not approve an additional
crossing guard at 5th and PCH –
not approving the additional
crossing guard will result in no
contract amendment or
increased costs with All City
Management, Inc.
• Provide additional direction to
staff as appropriate.
• Approve the proposed first amendment to
agreement with All City Management
Services, Inc. to provide crossing guard
services at an additional location at 5th St.
and PCH to increase the not-to-exceed
amount by $46,394, resulting in a total notto-exceed amount of $686,461; • Appropriate $23,197 for the first-year
amendment in the Proposition C Fund 146
to the Fiscal Year 2025-26 Budget; and
• Authorize the City Manager to execute
and the City Clerk to attest the proposed
first amendment, subject to approval by
the City Attorney.

OPTION 1
STAFF RECOMMENDATION OPTION 2

City of Hermosa Beach | Page 1 of 3
Meeting Date: January 13, 2026
Staff Report No. 26-AS-001
Honorable Mayor and Members of the Hermosa Beach City Council

ADOPT RESOLUTIONS TO RECLASSIFY AND AMEND THE SALARY AND

BENEFITS REPORT FOR THE RISK MANAGEMENT ANALYST POSITION,

APPROVE REVISED SALARY SCHEDULE, AND APPROPRIATE FUNDS
(Interim Human Resources Manager Tyler Cashman)
Recommended Action:

Staff recommends City Council:

1. Adopt a Resolution to reclassify the Risk Management Analyst position to Risk Program Manager (Attachment 4);

2. Approve the revised Salary Schedule (Attachment 3);

3. Adopt a Resolution to amend the Salary and Benefits Report for Unrepresented Classifications (Attachment 2); and

4. Appropriate $22,500 to the Insurance Fund for the reclassification of the Risk Program Manager for the remainder of Fiscal Year 2025-26.

Executive Summary:

Risk Management is a critical function within the Administrative Services Department of the City of Hermosa Beach. This function protects the City, its employees, its assets, as well as the public, by identifying, analyzing, and mitigating potential risks. The scope, complexity, and operational responsibilities of the City’s Risk Management function have expanded significantly in recent years. This function is responsible for administering and overseeing the full scope of the City’s risk management and safety programs, including but not limited to general liability, insurance, workers’ compensation, and compliance and safety training. As such, the current Risk Management Analyst classification no longer reflects the advanced level of responsibility, independent decision-making, and specialized technical knowledge and abilities required to effectively administer the City’s risk, safety, insurance, workers’ compensation, and compliance training programs. A reclassification to Risk Program Manager is warranted based on the position’s evolved duties, the City’s organizational needs, and accepted professional standards for municipal risk management functions.

Background:

The position of Risk Management Analyst was created in late 2022 and first filled in January 2023. Prior to that, the City did not have a formal, active risk management program. As such, the City was not in compliance with numerous legal and compliance

City of Hermosa Beach | Page 2 of 3
requirements, such as having an injury and illness prevention program, providing certain compliance trainings to staff members, and having pertinent risk-related policies. The Risk Management Analyst position was initially responsible for primarily administrative duties and tasks, such as organizing and coordinating required training, working with third-party administrators (TPA) on liability and workers’ compensation claims, and responding to various risk management inquiries. However, over the years, the requirements and duties of the position have evolved significantly based on the needs of the City. The incumbent of this position is now required to provide full oversight of all risk management programs, develop relevant policies and procedures, work closely with legal counsel and TPAs to manage workers’ compensation and liability claims, and recommending strategies to mitigate future risks. The position now requires a higher level of oversight, analysis, and decision making. Therefore, the Risk Program Manager title would align better with the current roles, responsibilities, and requirements of the position.

Additionally, there have been retention challenges with the Risk Management Analyst position. Since the creation of the position, there have been three incumbents, and the City has been having difficulty with retaining the incumbents in the position. Below are details regarding the duration that each incumbent was in the Risk Management Analyst position:
• Incumbent 1 – 4 months
• Incumbent 2 – 7 months
• Incumbent 3 – 13 months
Past Board Action
Meeting Date Description
Civil Service Board:

December 1, 2025
The Civil Service Board reviewed and approved the proposed reclassification of the Risk Management Analyst position to Risk Program Manager.

Discussion:

As previously indicated, Risk Management is a critical function within the City. This function protects the City, its employees, its assets, as well as the public by identifying, analyzing, and mitigating potential risks. The scope, complexity, and operational responsibilities of the City’s Risk Management function have expanded significantly in recent years. Based on the full scope of responsibilities currently associated with the Risk Management function and the specialized high level technical knowledge, skills and abilities required, a higher-level position is warranted to ensure successful program management. Additionally, given the ongoing retention challenges the City has been experiencing for this position, upgrading the position to the level of a Risk Program Manager would help the City recruit and retain top talent with the appropriate skillsets and qualifications required for the position.

City of Hermosa Beach | Page 3 of 3
Fiscal Impact:

The fully burdened annual impact of reclassing the risk management position from Risk Management Analyst to Risk Programs Manager would be approximately $45,000. For the remainder of the current 2025-26 Fiscal Year, the total cost of the proposed reclassification is estimated to be $22,500 and would be budgeted in the City’s Insurance Fund. Staff will budget accordingly for the position in future budget cycles.

Attachments:

1. Risk Program Manager – Classification Specification

2. Draft Resolution to Amend Salary and Benefits Report for Unrepresented Classifications

3. Revised Salary Schedule, Effective 1-14-26

4. Resolution to Reclassify Risk Management Position
Respectfully Submitted by: Tyler Cashman, Acting Human Resources Manager Concur: Brandon Walker, Administrative Services Director Noted for Fiscal Impact: Henry Chao, Finance Manager
Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, City Manager

CITY OF HERMOSA BEACH
Class Specification

RISK PROGRAM MANAGER

DEFINITION
Under general direction, performs a variety of complex, responsible, professional, and analytical duties in support of the City’s Risk Management programs, including but not limited to general liability, insurance, loss control/prevention, safety management and training, and workers’ compensation; plans, develops, coordinates, organizes, and implements city-wide Risk Management programs, policies, procedures, and initiatives. The incumbent is responsible for identifying, evaluating, and recommending methods of preventing, reducing, and responding to risks and liabilities within the City. The incumbent is also responsible for training and developing department staff’s risk management support skills; and performs other duties as assigned.

EXAMPLES OF DUTIES
 Plan, manage, and administer daily functions, operations, and activities of Risk Management programs, including insurance, loss control/prevention, safety management and training, and workers’ compensation.
 Develop and implement city-wide Risk Management programs, policies, procedures, and initiatives.
 Administer the Workers’ Compensation Program by coordinating claims management with a third-party administrator (TPA); ensure accurate completion of appropriate forms and handling of claims; discuss workers’ compensation claims with departmental staff and legal counsel as needed to determine course of action; provide support to other City staff, claims adjustors and investigators, and insurance agents in the disposition of claims; maintain related files and documentation; provide timely follow through on status of claims.
 Administer general liability claims by coordinating claims management with a third-party administrator (TPA); ensure accurate and timely completion of appropriate forms and handling of claims; discuss liability claims with departmental staff and legal counsel as needed to determine course of action; maintain related files and documentation; provide timely follow through on status of claims, as well as any remediation or other actions necessary to reduce future claims.
 Review and analyze insurance contract requirements and indemnifications, assess exposure and transfer of risk scenarios and make recommendations, may consult with legal counsel as needed.
 Review and analyze statistical information, including data and trends, to develop training content and/or recommend loss prevention and risk mitigation efforts.  Draft and maintain a monthly report on all active litigated and non-litigated general liability claims.
 Ensure all required employee trainings are completed as required by Federal and State laws; maintain and record all safety training, including those required by CalOSHA.

2  Prepare, present, and monitor reports, including reports of work injuries as required by the State Department of Industrial Relations for workers’ compensation and employee safety.
 Research, plan, and organize training programs; maintain an annual training calendar; assist in implementation of training projects; negotiate fees and professional services agreements with training facilitators; and assist in conducting training programs as required.
 Administer annual policy renewals including excess workers’ compensation, liability, property and ancillary insurance programs.
 Work with the City's insurance pool to manage and coordinate loss control activities and maximize the insurance pool’s resources.
 Conduct incident investigations and draft relevant reports as needed.  Analyze and interpret City policies and procedures.
 Work as a team member in a dynamic environment; recommend and implement improvements to policies and procedures; ensure accuracy, completeness and compliance with City standards, policies, and procedures.
 Deliver outstanding internal and external customer service.  Assist in monitoring and preparation of department budget.  Perform other duties as assigned.

QUALIFICATION GUIDELINES
Knowledge, Skills and Abilities:

Knowledge of principles, techniques, trends, and best practices of risk management; insurance policies; liabilities and workers’ compensation laws; claim settlement procedures; pertinent federal, state, and local public sector labor and employment laws, codes, and regulations; CalOSHA, Workers’ Compensation, and Unemployment Insurance laws and regulations; occupational hazards and safety practices; reporting requirements for on-the-job injuries, property damage or loss and safety violations; claims administration practices; principles and practices of public human resources administration; employee relations; personnel policies; and labor contract provisions, word processing; spreadsheet; and human resources information systems; and records management practices.

Skills and ability to:

Conduct research and analyze policies and regulations; interpret requirements and make recommendations related to risk management standards; prepare, review, and evaluate report data; establish and maintain effective working relationships with applicants, staff, management, vendors, consultants, and the general public; organize and prioritize tasks to meet deadlines; communicate effectively, both orally and in writing; exercise independent judgment and initiative within established guidelines; maintain confidentiality of sensitive data; operate modern office equipment and computer hardware.

3 Education and Experience: Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain this required knowledge would be:

Graduation from an accredited four-year college or university with a degree in Business Administration, Public Administration, or a related field, and four years of increasingly responsible professional risk management administration experience, preferably in local government.

Licenses/Certificates: A valid Class C California Driver's License with a safe driving record is required and must be maintained as valid during course of employment. Possession of an Associate in Risk Management (ARM) license and/or formal risk management training is highly desirable.

In accordance with California Government Code Section 3100, City of Hermosa Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with extensive public contact and constant interruptions.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Approved by the Civil Service Board: 12/1/25
Approved by the City Council:

CITY OF HERMOSA BEACH
RESOLUTION NO. 26-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA, APPROVING AN AMENDMENT TO THE SALARY

AND BENEFITS FOR UNPRESENTED CLASSIFICATIONS
WHEREAS, the City of Hermosa Beach reclassified the position of Risk Management Analyst to Risk Program Manager;
WHEREAS, this position is part of the unrepresented employee group; WHEREAS, the salary range for the position of Risk Program Manager was also set accordingly;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council of the City of Hermosa Beach approves an amendment to the Salary and Benefits for Unrepresented Classifications to align with the aforementioned reclassification of the Risk Management Analyst position to Risk Program Manager.

SECTION 2. This resolution takes effect immediately and that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted.

PASSED, APPROVED and ADOPTED on this 13th day of January 2026.

Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Jason Baltimore
City Clerk Interim City Attorney

City of Hermosa Beach
Salary and Benefits for Unrepresented Classifications

THE FOLLOWING SALARY AND BENEFIT PROVISIONS APPLY TO EMPLOYEES IN THE

UNREPRESENTED CLASSIFICATIONS OF HUMAN RESOURCES MANAGER, HUMAN

RESOURCES ANALYST, RISK PROGRAM MANAGER, FINANCE MANAGER, AND

EXECUTIVE ASSISTANT TO THE CITY MANAGER

NON-DISCRIMINATION
The City and the employees covered by this Resolution agree not to discriminate against any employee or applicant because of hair texture and protective hairstyles (such as braids, locks, and twists), color, religious creed (including religious dress and religious grooming practices), national origin, ancestry, citizenship status, age (40 years and older), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity and expression (including transgender identity and expression), because an individual has transitioned (to live as the gender with which they identify), is transitioning (or is perceived to be transitioning), sexual orientation, sex stereotyping, marital status, domestic partner status, military service and veteran status, physical and/or mental disability (including HIV and AIDS), legally protected medical condition or information (including genetic information), protected medical leaves (requesting or approved), status as a victim of domestic violence, sexual assault, or stalking, enrollment in a public assistance program, their intersectionality of protected characteristics, or activity or any other basis protected by local, state, or federal laws. political affiliation, race, religion, color, sex, age, marital status, national origin, or handicap, and with proper regard for their privacy and constitutional rights as citizens.

Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of other employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment to report the conduct to the supervisor, Department Director, Human Resources Manager or the City Manager in a timely manner

WAGES
A. The salary table attached to this Report as Exhibit A shall be revised by increasing each amount as follows:

1. Effective July 1, 2025, the salary table shall be adjusted to bring all positions that are below market to median as determined by the 2025 Reward Strategy Group Salary Survey Results report as identified in the report.

2. Effective July 1, 2025, and after the implementation of median adjustments, where applicable, the salary table for all classifications will be increased by an additional three percent (3%).

3. Effective July 1, 2026, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3%).

4. Effective July 1, 2027, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3%).

STEP INCREASES
Salary steps for all classifications are “1” through “5”, each step to be one (1) year apart.

Step increases shall be effective at the beginning of the next pay period following the anniversary of their date of hire (1st or 16th of the month). To be eligible for a step increase, an employee must receive an overall evaluation of “meeting expectations” or better.

Generally, initial appointments shall be made at the "1” step. Upon the recommendation of the Department Director, and approval by the City Manager, an appointment may be made at a higher step.

MERIT PAY
A. The employees covered by this Resolution are eligible to receive Merit Pay for superior performance. Said bonus pay will be up to a maximum of +5% of the monthly base pay for

six-month (bi-annual) increments. The two bi-annual periods are July 1 – December 31 and January 1 – June 30.

B. In order for an employee to receive Merit Pay, the Department Director and employee shall agree to specific goals to achieve for each bi-annual period. At the end of the reporting period, the employee shall provide a detailed outline of the goals that have been met. Based on this documentation, the Director shall determine if the employee is eligible for the Merit Pay, either in full (5%) or a lesser amount. Achieving any of the goals equates to performance over and above standard performance and is recognized as superior performance as it relates to these goals. The Bonus Pay will be included in the pay period following the period that is being evaluated provided that the detailed outline of goals met is received in a timely manner. The parties understand that bonus pay in these amounts is reportable to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable” to the extent permissible by law.

C. The scale is as follows:
 5% Superior Performance Bonus (employee met nearly 100% of the goals)  4% Superior Performance Bonus (employee met at least 80% of the goals)  3% Superior Performance Bonus (employee met at least 60% of the goals)  2% Superior Performance Bonus (employee met at least 40% of the goals)  1% Superior Performance Bonus (employee met at least 20% of the goals) The Performance Bonus may be prorated if an employee voluntarily leaves the City before the end of the rating period or becomes a member of the Unrepresented Group after the start of the rating period. Prorating the Performance Bonus is at the discretion of the City Manager.

For salary comparison purposes, base salary shall be increased by 3.75% (75% of maximum Bonus Pay) to adjust for Bonus Pay eligibility for those classes eligible.

DEFERRED COMPENSATION
A. Each employee, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach.

B. Upon the first pay period after Council adoption of this Resolution, the City shall match the employee’s contribution up a maximum of fifty dollars ($50) per month.

EDUCATIONAL ALLOWANCE
A. City agrees that employees who desire to enroll in training, certification programs, and/or academic courses at a State of California approved and/or recognized college or university that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition (up to CSU rates) paid by the City in advance, subject to approval of the City Manager. The employee will reimburse the City for all expenses incurred for any class or classes the employee fails or does not complete; or if the employee voluntarily leaves City employment during the period they are enrolled and received payment.

B. Employees who attend a non-CSU campus will receive up to the average tuition rate of CSULB, CSUDH & CSULA. Employees may be reimbursed for the renewal of certifications and/or professional licenses that are job-related, subject to the approval of Human Resources and the City Manager.

C. Advancement of tuition shall be on a pro-rated basis depending upon the number of hours an employee covered by this Resolution is normally scheduled to work (i.e. full time @ 100% reimbursement, up to CSU rates; half time @ 50% reimbursement, etc.).

EDUCATION INCENTIVE
A. Employees covered by this Resolution who obtain a master’s degree in public administration, or a related field, shall receive additional compensation of $400 per month. An employee shall only be eligible for one master’s degree incentive, regardless of the number of master’s degrees the employee possesses.

B. Employees covered by this Resolution who possess an accredited professional certification related to their position with the City shall receive additional compensation of $350 per month, subject to approval of the City Manager. An employee shall only be eligible for one certification incentive, regardless of the number of professional certifications the employee possesses.

ACTING PAY
Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or vacancy shall receive the higher rate of pay commencing after eighty (80) consecutive hours of such assignment. Employee shall be placed on a step in the salary range of the position in which they are temporarily assigned that provides at least a 10% increase to their current salary.

A. The parties understand that these amounts shall be reported to PERS as compensation and shall be “PERSable.”
B. In accordance with Gov. Code Section 20480, if an employee is placed in an Acting position that is vacant as a result of a vacancy, the hours worked by the employee shall be reported to PERS and shall not exceed 960 hours in a fiscal year.

ADDITIONAL DUTIES PAY
When an employee is officially determined by their Department Director and the City Manager to be temporarily performing additional duties outside of their classification, such employee shall be eligible for Additional Duties Pay of $400 per month. Eligibility for the additional pay shall commence after 80 consecutive hours of such assignment. An employee is eligible for Additional Duties Pay for six (6) months or until they are no longer performing the duties. If the employee is still performing the duties after six (6), the City shall make every effort to reassign the additional duties to another eligible employee.

Any employee receiving Acting Pay shall not be eligible for Additional Duties Pay.

BILINGUAL PAY
A. The City agrees to pay a monthly premium of $100 per month to full-time employees who have demonstrated proficiency/fluency in a second language which has been demonstrated to be of value to the City in providing customer service. This compensation will be paid to employees who are routinely and consistently assigned to positions requiring communication skills in languages other than English. This amount shall be reported to PERS as compensation and shall be “PERSable.”

B. An employee receiving Bilingual Skill Premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation services. Individuals receiving a Bilingual Skill Premium may periodically be subject to call-out or be required to work in excess of their regular schedule.

C. Employees with bilingual ability will be tested for oral skill in the designated language through an examination process as determined by the Human Resources Manager. Applicants must successfully pass the examination to be eligible for Bilingual Skill Premium.

VACATION
A. It is agreed that the unrepresented classifications covered by this Resolution shall accrue vacation as follows commencing with the start of the service year:

Years of Service Accrued Per Year
1 st
– 3
rd Years 80 Hours
4 th
– 5
th Years 96 Hours
6 th
– 9
th Years 120 Hours
10th– 13th Years 144 Hours
14th– 17th Years 168 Hours
18th Year 192 Hours
B. Employees may use (subject to Department Director’s approval) one (1) week of vacation six (6) months after hire date (after halfway point of probationary period).

C. Vacation may be accrued up to thirty (30) month accrual level, with an automatic cash-out of hours in excess of that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th.

D. Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City.

EXEMPTION FROM THE FLSA
The classifications covered by this Resolution have been determined to be exempt from overtime as defined in the Fair Labor Standards Act (FLSA) and as FLSA applies to public

agency employees. As such, these classifications shall not be eligible to accrue compensatory time or be paid overtime.

MANAGEMENT LEAVE
Employees covered by this Resolution shall receive eighty (80) hours of Management Leave each calendar year. Management Leave does not accumulate or carry over; it must be used each year. Said leave shall have no monetary value and shall be prorated for partial years’ service upon initial appointment.

SICK LEAVE
A. Employees shall accrue sick leave at the rate of ten (10) hours per month. After 200 hours are accrued, an employee may cash out annually up to a maximum of 96 hours at the employee’s regular rate of pay at 100% rate. In lieu of cash out, employees may convert up to a maximum of 96 hours to vacation time provided that the vacation bank does not exceed allowed maximum level. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th.

B. Sick leave shall be used only in case of sickness or disability of the employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action.

C. In case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate family for the purpose of this Section shall be defined as: spouse, child, stepchild, parent, stepparent, parent-in-law, brother, sister, grandparents, grandchildren, any relative not previously listed who lives in the same household as the employee, and a domestic partner of the employee.

D. Any employee claiming a domestic partner, for purposes of this Agreement shall complete a confidential affidavit to be filed in the Human Resources Office, which shall be signed by the employee only, declaring the existence of a domestic partnership with a named domestic partner. By extending to a domestic partner employee the specific benefits defined by this Resolution, the City does not intend to confer or imply any other unspecified benefits to such employee, or to any other person who may hold the status of domestic partner.

E. Employees may, upon resignation or retirement from their employment with the City, elect to be paid for unused sick leave accrued prior to June 30, 2017, at their

current rate of pay. Except as provided in A above, unused sick leave accrued after June 30, 2017, shall not be cashed out. Pursuant to Government Code § 20965, related CalPERS, rules and the City’s contract with CalPERS, upon retirement from City employment, an employee’s unused accumulated sick leave at the time of retirement may be converted to additional service credit.

F. Employees shall be eligible to use accrued sick leave during their probationary period.

BEREAVEMENT LEAVE
A. Each employee covered by this Resolution shall receive a maximum of forty (40) paid hours per occurrence to be utilized for Bereavement Leave because of a death in their immediate family.

B. Immediate family for the purposes of this section shall be defined as: domestic partner, father; mother; father-in-law; mother-in-law; brother; sister; spouse; child, stepchild. stepfather, stepmother, grandparent, grandchild or legal dependent. Employees may pre-designate and substitute other Members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase paid leave opportunities, but rather to recognize variation in family structure (e.g. stepmother for mother).

C. Bereavement Leave shall be taken within twelve (12) months of the death and does not need to be consecutive nor will pay in lieu of unused leave for bereavement be provided.

D. One (1) additional unpaid shift shall be granted to the employee upon request.

JURY DUTY
If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, employees covered by this Resolution shall remain in their regular pay status in accordance with the City’s Administrative Policy on Jury Pay. All jury fees except mileage reimbursement shall be returned to the City.

MILITARY LEAVE
All employees covered by this Resolution shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave, except as required by law
.

HOLIDAYS
A. Employees shall receive 120 hours per year for the following holidays off with pay:

New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; half-day (5 hours) Christmas Eve; Christmas Day half-day New Year’s Eve (five hours).

B. When a holiday falls on a normal day off, Employees shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 100 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. However, when a holiday falls on a Sunday, it will be observed on the following Monday. For all holidays that fall on a Friday or Saturday, City Hall offices will be open regular hours on Monday and employees will receive compensatory time. The City will provide a holiday schedule prior to January 1st of each year.

RETIREMENT
A. Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to employees hired before July 1, 2011.

Member Contribution: Each employee in this Tier shall pay the full seven percent (7%) PERS member contribution

B. Tier II. For new employees hired after July 1, 2011, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation.

Member Contribution: Each employee in this Tier shall pay the full seven percent (7%) PERS member contribution
C. Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to:

1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340.

2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c).

D. Employees who retire after July 1, 2006, and were hired before July 1, 2018, shall be eligible, upon service retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount:

1. The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person lowest costing HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit.

2. Said supplement shall commence with the first month following the employee’s service retirement in which the employee is responsible for payment of the insurance premium.

3. In order to be eligible for medical supplemental payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan.

4. Retirees who are eligible for a supplement but who are not covered by the City’s insurance policy are still eligible to receive their supplement. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. Proof of coverage and the amount paid must be provided to the City within 60 days. The City will not provide retroactive reimbursement for payments not documented within 60 days of payment.

5. Any employee receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid) for which they become eligible.

6. The City’s payments will end with the month in which the employee reaches the eligibility of Federal and/or State medical insurance plans (i.e. Medicare), currently 65 years of age.

E. Employees who are hired after July 1, 2018, shall be eligible, upon service retirement from the City at age sixty (60) with a minimum of twenty (20) continuous City service, for a medical premium supplement. Said supplement shall be paid as follows:

1. The City shall pay a $400.00 per month medical supplement that shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium.

2. The City’s payments will end with the month in which the employee reaches the eligibility of Federal and/or State medical insurance plans (i.e. Medicare), currently 65 years of age.

HEALTH AND WELFARE
A. The City agrees to establish and maintain a Cafeteria Plan in accordance with the provisions of Section 125 of the Internal Revenue Code. The purpose of the Plan is to allow eligible employees to elect to pay for qualified benefits on a pre-tax basis, to the extent permitted by law.

The Cafeteria Plan shall permit pre-tax deductions for the following qualified benefits, subject to IRS regulations and plan design:

1. Health insurance premiums (including medical, dental, and vision coverage).

2. Health Flexible Spending Accounts (FSA).

3. Dependent Care Assistance Plans (DCAP).

4. Any other qualified benefit permitted under Section 125 and approved by the City.

B. The City shall make available for employees the following insurance plans: Health, Dental, Short and Long-Term Disability, Vision and Psychological Health. Current Health, Dental, Short and Long-Term Disability, Vision, Psychological Health, or their equivalent, to remain in force during the term of this Resolution.

C. For life insurance, the City shall provide and pay the premiums for a Life Insurance policy for each employee, payable in an amount equal to the individual’s annual salary upon such employee’s death.

D. For disability insurance, the City will provide and pay the premiums for Short and Long Term Disability for each employee.

E. For medical/health insurance, the City’s maximum contribution toward medical insurance for each employee’s selected plan and level of coverage will be $1,875.39. Employees choosing a medical insurance plan and/or coverage level with a monthly premium that exceeds the City’s maximum contribution shall pay the difference by pre-tax payroll deduction.

F. An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment of $750.00 per month in lieu of City provided coverage.

1. An employee who receives cash in-lieu of selecting a health insurance plan shall have the amount reported as earned income for tax purposes but shall not be deemed earned income for retirement purposes. It is the understanding of the parties that dollars distributed to the employee as cash in this manner shall not be construed as earned income for PERS purposes.

G. For dental insurance, the City shall pay the monthly premium contribution for full family PPO coverage for dental insurance, currently $226.30.

H. For psychological health, the City will continue to pay for full family coverage for the benefit.

I. The full cost of the Vision Insurance shall be borne by the employee.

1. During the Term of this MOU, the City intends to review its dental and vision providers for the purpose of providing quality care for a reasonable price. If the City changes providers and the cost of the dental premium is reduced by at least 20%, the City will bear the cost of lowest cost vision plan for the employee + 2 or more dependents.

SHORT AND LONG TERM DISABILITY
A. The City’s Short and Long-Term Disability (STD) Insurance Plan begins after a 7-day waiting period. The maximum benefit is 66 2/3% of earnings up to a maximum of $1,698 per week.

The City’s Long Term Disability Insurance Plan provides 66 2/3% of earnings has a maximum

benefit of $9,000 per month and begins after 90 days of disability or the date STD benefits end, whichever is later.

B. Employees are eligible to coordinate their Short and Long-Term Disability Insurance with paid compensated time-off work to be paid up to 100% of regular take-home pay.

C. An employee utilizing the Short- or Long-Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability.

FAMILY AND MEDICAL CARE LEAVE
As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible employees. The City maintains a FMLA/CFRA/PDL procedure which governs Family and Medical Care Leave, which is provided to all employees at the start of their employment and on the City’s Intranet site
LAYOFF
A. It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the City Manager shall layoff, demote or transfer employees thereby affected.

B. The criterion used in determining the order of separation shall be seniority, pursuant to the Personnel Rules and Regulations, Rule XXXII.

C. The City will endeavor to provide each affected Employee as much notice as possible, with a minimum thirty (30) day advance notice to each affected Employee.

GRIEVANCES /APPEAL OF DISCIPLINE
This Grievance Procedure shall be used to resolve disputes arising from any allegation that the City has violated the terms of this Resolution.

A. The complaint shall be presented in writing to the Department Director. The Director shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it.

B. If not resolved, the complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it.

C. Grievances regarding the provisions contained within this resolution not settled following the City Manager’s determination and that either party desires to contest further, may be submitted to arbitration as provided in this article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the City Manager’s determination D. As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the State or Federal Mediation and Conciliation Service by alternate striking of names until one name remains.

The party who strikes the first name from the panel shall be determined by lot.

E. Either the City or the Employee may call any employee as a witness, and the City agrees to release said witness from work if he/she is on duty.

F. The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this resolution. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other.

G. The decision of the arbitrator within the limits herein prescribed shall be advisory only.

H. The arbitrator may hear and determine only one grievance at a time without the express agreement of the City and employee. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees.

I. Appeals of Discipline equivalent to a suspension of four (4) days or less shall be governed by the provisions of Article 57. Appeals of discipline equivalent to five (5) days or more are governed by Article XXX of the City of Hermosa Beach Personnel Rules and Regulations.

INDUSTRIAL INJURY OR ILLNESS

A. It is understood that the City will provide medical facilities to be used for industrial accidents or illness.

B. Employees will be seen and treated by medical professionals that are part of the Medical Provider Network, unless an employee has pre-designated a physician, C. An employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred.

D. Nothing herein shall prevent an employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California.

EXHIBIT A

GRADE TITLE
E02 CITY COUNCIL $848 Month
E05 CITY TREASURER $530 Month
GRADE TITLE Monthly Salary Range
M45 CITY MANAGER $20,000 $24,152
Monthly Salary Range
GRADE TITLE Step 1 Step 2 Step 3 Step 4
M04 CITY CLERK* $11,412 $11,983 $12,582 $13,211
M05 COMMUNITY RESOURCES DIRECTOR $15,907 $16,702 $17,538 $18,415 M20 COMMUNITY DEVELOPMENT DIRECTOR* $16,590 $17,420 $18,291 $19,205 M25 ADMINISTRATIVE SERVICES DIRECTOR $16,692 $17,527 $18,403 $19,323 M35 PUBLIC WORKS DIRECTOR* $16,693 $17,527 $18,404 $19,324 M40 POLICE CHIEF* $19,291 $19,870 $20,864 $21,907
Monthly Salary Range
GRADE TITLE Step 1 Step 2 Step 3 Step 4
P01 POLICE CAPTAIN $15,487 $16,261 $17,074 $17,928
P03 POLICE LIEUTENANT* $14,217 $14,928 $15,674 $16,458
Monthly Salary Range
GRADE TITLE Step 1 Step 2 Step 3 Step 4
P05 POLICE SERGEANT* $11,109 $11,664 $12,247 $12,860
P10 POLICE OFFICER* $8,839 $9,281 $9,745 $10,232
P13 POLICE RECRUIT/ACADEMY RECRUIT (75% OF OFFICER) $6,629 Monthly Salary Range
GRADE TITLE Step 1 Step 2 Step 3 Step 4 Step 5
G33 ACCOUNT CLERK $5,025 $5,277 $5,541 $5,818 $6,108
G43 BUILDING & PLANNING TECHNICIAN $5,584 $5,863 $6,156 $6,464 $6,787 G01 BUILDING INSPECTOR $7,225 $7,586 $7,965 $8,364 $8,782 G06 CODE ENFORCEMENT OFFICER* $6,472 $6,796 $7,135 $7,492 $7,867 G31 COMMUNITY SERVICES OFFICER* $5,382 $5,651 $5,934 $6,231 $6,542 G24 ENGINEERING TECHNICIAN* $6,093 $6,398 $6,718 $7,054 $7,406 G25 EQUIPMENT MECHANIC $5,819 $6,110 $6,415 $6,736 $7,073 G41 MAINTENANCE I* $4,651 $4,883 $5,127 $5,384 $5,653
G29 MAINTENANCE II* $5,337 $5,604 $5,884 $6,178 $6,487
G39 OFFICE ASSISTANT $4,551 $4,779 $5,018 $5,269 $5,532 G13 POLICE SERVICE OFFICER $5,649 $5,932 $6,228 $6,540 $6,867 G05 PUBLIC WORKS INSPECTOR $6,775 $7,114 $7,469 $7,843 $8,235 G02 RECREATION SPECIALIST $3,564 $3,742 $3,929 $4,126 $4,332 G23 SENIOR ACCOUNT CLERK* $5,569 $5,847 $6,140 $6,447 $6,769 G45 SENIOR OFFICE ASSISTANT* $5,308 $5,573 $5,852 $6,145 $6,452 G03 LEAD SPECIAL EVENTS AND FILIMING COORDINATOR $6,090 $6,395 $6,715 $7,050 $7,403 G04 SPECIAL EVENTS AND FILMING COORDINATOR $5,084 $5,338 $5,605 $5,885 $6,180 Monthly Salary Range
GRADE TITLE Step 1 Step 2 Step 3 Step 4 Step 5
S01 CREW SUPERVISOR* $7,053 $7,406 $7,776 $8,165 $8,573 S03 SENIOR EQUIPMENT MECHANIC* $7,684 $8,068 $8,471 $8,895 $9,339

POLICE OFFICERS ASSOCIATION (POA)
City of Hermosa Beach Salary Schedule
EFFECTIVE JULY 1, 2025 - JUNE 30, 2026

ELECTED OFFICIALS

MANAGEMENT GROUP

POLICE MANAGEMENT
GENERAL & SUPERVISORY BARGAINING UNIT - TEAMSTERS LOCAL 911

SUPERVISORY CLASSIFICATIONS

S07 COMMUNITY SERVICES FIELD SUPERVISOR* $6,773 $7,111 $7,467 $7,840 $8,232 S09 POLICE SERVICE OFFICER SUPERVISOR* $6,776 $7,114 $7,470 $7,844 $8,236 Monthly Salary Range
GRADE TITLE Step 1 Step 2 Step 3 Step 4 Step 5
A31 ACCOUNTANT $7,393 $7,763 $8,151 $8,559 $8,987
A19 ADMINISTRATIVE ASSISTANT $6,541 $6,868 $7,212 $7,572 $7,951 A22 ADMINISTRATIVE SERVICES COORDINATOR $7,705 $8,090 $8,495 $8,919 $9,365 A04 ASSISTANT ENGINEER* $8,084 $8,488 $8,913 $9,358 $9,826 A06 ASSISTANT PLANNER* $6,668 $7,002 $7,352 $7,719 $8,105 A02 ASSOCIATE ENGINEER* $9,359 $9,827 $10,318 $10,834 $11,376 A05 ASSOCIATE PLANNER $7,967 $8,365 $8,784 $9,223 $9,684 A03 BUILDING & CODE ENFORCEMENT OFFICIAL $12,575 $13,204 $13,864 $14,557 $15,285 A41 CITY ENGINEER $13,591 $14,271 $14,984 $15,734 $16,520 A29 COMMUNITY SERVICES DIVISION MANAGER $9,413 $9,883 $10,378 $10,896 $11,441 A30 CRIME & INTELLIGENCE ANALYST $8,075 $8,479 $8,903 $9,348 $9,816 A21 DEPUTY CITY CLERK $7,045 $7,397 $7,767 $8,155 $8,563 A33 DEPUTY CITY ENGINEER $12,208 $12,818 $13,459 $14,132 $14,839 A34 EMERGENCY MANAGEMENT COORDINATOR* $10,002 $10,502 $11,027 $11,578 $12,157 A42 EXECUTIVE ASSISTANT TO POLICE CHIEF $6,868 $7,211 $7,572 $7,951 $8,348 A18 SENIOR MANAGEMENT ANALYST $8,728 $9,164 $9,622 $10,103 $10,608 A37 ENVIRONMENTAL PROGRAMS MANAGER $10,876 $11,420 $11,991 $12,590 $13,220 A11 REVENUE SERVICES SUPERVISOR* $8,736 $9,173 $9,631 $10,113 $10,619 A24 GIS & IT ANALYST $8,623 $9,054 $9,507 $9,982 $10,481 A28 MANAGEMENT ANALYST $7,337 $7,703 $8,089 $8,493 $8,918 A01 PLANNING MANAGER $12,575 $13,204 $13,864 $14,557 $15,285 A39 SENIOR ENGINEER* $12,976 $13,625 $14,306 $15,021 $15,772 A07 PUBLIC WORKS SUPERINTENDENT** $9,901 $10,396 $10,916 $11,461 $12,035 A16 RECREATION COORDINATOR $5,998 $6,298 $6,613 $6,943 $7,291 A15 SR RECREATION SUPERVISOR $7,152 $7,509 $7,885 $8,279 $8,693 A43 PUBLIC WORKS ASSISTANT SUPERINTENDENT $8,245 $8,657 $9,090 $9,545 $10,022 Monthly Salary Range
GRADE TITLE Step 1 Step 2 Step 3 Step 4 Step 5
A10 FINANCE MANAGER* $11,725 $12,311 $12,927 $13,573 $14,252 A13 EXECUTIVE ASSISTANT TO THE CITY MANAGER $7,621 $8,002 $8,402 $8,822 $9,263 A14 HUMAN RESOURCES ANALYST* $8,067 $8,470 $8,894 $9,339 $9,806 A37 RISK PROGRAM MANAGER*** $10,876 $11,420 $11,991 $12,590 $13,220 M02 HUMAN RESOURCES MANAGER $12,507 $13,132 $13,789 $14,478 $15,202 *salary adjustment per comensation study
**salary adjustment for emergency call-out program duties ***position reclassified effective 1/14/26

PROFESSIONAL & ADMINISTRATIVE EMPLOYEE GROUP

UNREPRESENTED EMPLOYEE GROUP

CITY OF HERMOSA BEACH
RESOLUTION NO. 26-XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA, APPROVING THE RECLASSIFICATION OF THE RISK

MANAGEMENT ANALYST POSITION TO RISK PROGRAM MANAGER

RECITALS
WHEREAS, the scope, complexity, and operational responsibilities of the City of Hermosa Beach (“City”) Risk Management function have significantly expanded in recent years; and
WHEREAS, the Civil Service Board reviewed and approved the proposed reclassification of the Risk Management Analyst position to Risk Program Manager on December 1, 2025 (“Reclassification”), to (a) better align with the current roles, responsibilities, and requirements of the position; and (b) enable the City to recruit and retain the best possible talent with the appropriate skill set and qualifications required for the position; and
WHEREAS, the Risk Manager position is part of the unrepresented employee group.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by reference.

SECTION 2. Approval. The City Council hereby approves the following:
a. The Reclassification.
b. The revised Salary Schedule as set forth in Exhibit A, attached hereto and incorporated herein by reference.

c. An amendment to the Salary and Benefits Report for
Unrepresented Classifications as set forth in Exhibit B, attached hereto and incorporated herein by reference.
d. The appropriation of twenty-two thousand five hundred dollars ($22,500) to the Insurance Fund for the Reclassification for the remainder of fiscal year 2025-2026.

SECTION 3. Certification. The City Clerk shall certify to the passage and adoption of this Resolution; cause the same to be entered among the original resolutions of the City; and make a minute of the passage and adoption thereof in the records of the proceedings of the City Council in the minutes of the meeting at which time same is passed and adopted.

SECTION 4. Effective Date. This Resolution is effective immediately upon adoption.

PASSED, APPROVED and ADOPTED on this 13th day of January 2026.

Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Jason Baltimore
City Clerk Interim City Attorney

City of Hermosa Beach
Salary and Benefits for Unrepresented Classifications

THE FOLLOWING SALARY AND BENEFIT PROVISIONS APPLY TO EMPLOYEES IN THE

UNREPRESENTED CLASSIFICATIONS OF HUMAN RESOURCES MANAGER, HUMAN

RESOURCES ANALYST, RISK PROGRAM MANAGER, FINANCE MANAGER, AND

EXECUTIVE ASSISTANT TO THE CITY MANAGER

NON-DISCRIMINATION
The City and the employees covered by this Resolution agree not to discriminate against any employee or applicant because of hair texture and protective hairstyles (such as braids, locks, and twists), color, religious creed (including religious dress and religious grooming practices), national origin, ancestry, citizenship status, age (40 years and older), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity and expression (including transgender identity and expression), because an individual has transitioned (to live as the gender with which they identify), is transitioning (or is perceived to be transitioning), sexual orientation, sex stereotyping, marital status, domestic partner status, military service and veteran status, physical and/or mental disability (including HIV and AIDS), legally protected medical condition or information (including genetic information), protected medical leaves (requesting or approved), status as a victim of domestic violence, sexual assault, or stalking, enrollment in a public assistance program, their intersectionality of protected characteristics, or activity or any other basis protected by local, state, or federal laws. political affiliation, race, religion, color, sex, age, marital status, national origin, or handicap, and with proper regard for their privacy and constitutional rights as citizens.

Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of other employees is a violation of law. No employment decision may be made based upon an employee’s submission to or rejection of such conduct. It is the responsibility of any employee who believes that they are the victim of such harassment to report the conduct to the supervisor, Department Director, Human Resources Manager or the City Manager in a timely manner

WAGES
A. The salary table attached to this Report as Exhibit A shall be revised by increasing each amount as follows:

1. Effective July 1, 2025, the salary table shall be adjusted to bring all positions that are below market to median as determined by the 2025 Reward Strategy Group Salary Survey Results report as identified in the report.

2. Effective July 1, 2025, and after the implementation of median adjustments, where applicable, the salary table for all classifications will be increased by an additional three percent (3%).

3. Effective July 1, 2026, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3%).

4. Effective July 1, 2027, and after the implementation of median adjustments, where applicable, the salary table for all classifications shall be increased by three percent (3%).

STEP INCREASES
Salary steps for all classifications are “1” through “5”, each step to be one (1) year apart.

Step increases shall be effective at the beginning of the next pay period following the anniversary of their date of hire (1st or 16th of the month). To be eligible for a step increase, an employee must receive an overall evaluation of “meeting expectations” or better.

Generally, initial appointments shall be made at the "1” step. Upon the recommendation of the Department Director, and approval by the City Manager, an appointment may be made at a higher step.

MERIT PAY
A. The employees covered by this Resolution are eligible to receive Merit Pay for superior performance. Said bonus pay will be up to a maximum of +5% of the monthly base pay for

six-month (bi-annual) increments. The two bi-annual periods are July 1 – December 31 and January 1 – June 30.

B. In order for an employee to receive Merit Pay, the Department Director and employee shall agree to specific goals to achieve for each bi-annual period. At the end of the reporting period, the employee shall provide a detailed outline of the goals that have been met. Based on this documentation, the Director shall determine if the employee is eligible for the Merit Pay, either in full (5%) or a lesser amount. Achieving any of the goals equates to performance over and above standard performance and is recognized as superior performance as it relates to these goals. The Bonus Pay will be included in the pay period following the period that is being evaluated provided that the detailed outline of goals met is received in a timely manner. The parties understand that bonus pay in these amounts is reportable to the California Public Employees Retirement System (CalPERS) as employee compensation and thus be “PERSable” to the extent permissible by law.

C. The scale is as follows:
 5% Superior Performance Bonus (employee met nearly 100% of the goals)  4% Superior Performance Bonus (employee met at least 80% of the goals)  3% Superior Performance Bonus (employee met at least 60% of the goals)  2% Superior Performance Bonus (employee met at least 40% of the goals)  1% Superior Performance Bonus (employee met at least 20% of the goals) The Performance Bonus may be prorated if an employee voluntarily leaves the City before the end of the rating period or becomes a member of the Unrepresented Group after the start of the rating period. Prorating the Performance Bonus is at the discretion of the City Manager.

For salary comparison purposes, base salary shall be increased by 3.75% (75% of maximum Bonus Pay) to adjust for Bonus Pay eligibility for those classes eligible.

DEFERRED COMPENSATION
A. Each employee, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach.

B. Upon the first pay period after Council adoption of this Resolution, the City shall match the employee’s contribution up a maximum of fifty dollars ($50) per month.

EDUCATIONAL ALLOWANCE
A. City agrees that employees who desire to enroll in training, certification programs, and/or academic courses at a State of California approved and/or recognized college or university that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition (up to CSU rates) paid by the City in advance, subject to approval of the City Manager. The employee will reimburse the City for all expenses incurred for any class or classes the employee fails or does not complete; or if the employee voluntarily leaves City employment during the period they are enrolled and received payment.

B. Employees who attend a non-CSU campus will receive up to the average tuition rate of CSULB, CSUDH & CSULA. Employees may be reimbursed for the renewal of certifications and/or professional licenses that are job-related, subject to the approval of Human Resources and the City Manager.

C. Advancement of tuition shall be on a pro-rated basis depending upon the number of hours an employee covered by this Resolution is normally scheduled to work (i.e. full time @ 100% reimbursement, up to CSU rates; half time @ 50% reimbursement, etc.).

EDUCATION INCENTIVE
A. Employees covered by this Resolution who obtain a master’s degree in public administration, or a related field, shall receive additional compensation of $400 per month. An employee shall only be eligible for one master’s degree incentive, regardless of the number of master’s degrees the employee possesses.

B. Employees covered by this Resolution who possess an accredited professional certification related to their position with the City shall receive additional compensation of $350 per month, subject to approval of the City Manager. An employee shall only be eligible for one certification incentive, regardless of the number of professional certifications the employee possesses.

ACTING PAY
Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or vacancy shall receive the higher rate of pay commencing after eighty (80) consecutive hours of such assignment. Employee shall be placed on a step in the salary range of the position in which they are temporarily assigned that provides at least a 10% increase to their current salary.

A. The parties understand that these amounts shall be reported to PERS as compensation and shall be “PERSable.”
B. In accordance with Gov. Code Section 20480, if an employee is placed in an Acting position that is vacant as a result of a vacancy, the hours worked by the employee shall be reported to PERS and shall not exceed 960 hours in a fiscal year.

ADDITIONAL DUTIES PAY
When an employee is officially determined by their Department Director and the City Manager to be temporarily performing additional duties outside of their classification, such employee shall be eligible for Additional Duties Pay of $400 per month. Eligibility for the additional pay shall commence after 80 consecutive hours of such assignment. An employee is eligible for Additional Duties Pay for six (6) months or until they are no longer performing the duties. If the employee is still performing the duties after six (6), the City shall make every effort to reassign the additional duties to another eligible employee.

Any employee receiving Acting Pay shall not be eligible for Additional Duties Pay.

BILINGUAL PAY
A. The City agrees to pay a monthly premium of $100 per month to full-time employees who have demonstrated proficiency/fluency in a second language which has been demonstrated to be of value to the City in providing customer service. This compensation will be paid to employees who are routinely and consistently assigned to positions requiring communication skills in languages other than English. This amount shall be reported to PERS as compensation and shall be “PERSable.”

B. An employee receiving Bilingual Skill Premium will be called upon to assist in any department within the City on an “as needed basis” to provide interpretation services. Individuals receiving a Bilingual Skill Premium may periodically be subject to call-out or be required to work in excess of their regular schedule.

C. Employees with bilingual ability will be tested for oral skill in the designated language through an examination process as determined by the Human Resources Manager. Applicants must successfully pass the examination to be eligible for Bilingual Skill Premium.

VACATION
A. It is agreed that the unrepresented classifications covered by this Resolution shall accrue vacation as follows commencing with the start of the service year:

Years of Service Accrued Per Year
1 st
– 3
rd Years 80 Hours
4 th
– 5
th Years 96 Hours
6 th
– 9
th Years 120 Hours
10th– 13th Years 144 Hours
14th– 17th Years 168 Hours
18th Year 192 Hours
B. Employees may use (subject to Department Director’s approval) one (1) week of vacation six (6) months after hire date (after halfway point of probationary period).

C. Vacation may be accrued up to thirty (30) month accrual level, with an automatic cash-out of hours in excess of that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th.

D. Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City.

EXEMPTION FROM THE FLSA
The classifications covered by this Resolution have been determined to be exempt from overtime as defined in the Fair Labor Standards Act (FLSA) and as FLSA applies to public

agency employees. As such, these classifications shall not be eligible to accrue compensatory time or be paid overtime.

MANAGEMENT LEAVE
Employees covered by this Resolution shall receive eighty (80) hours of Management Leave each calendar year. Management Leave does not accumulate or carry over; it must be used each year. Said leave shall have no monetary value and shall be prorated for partial years’ service upon initial appointment.

SICK LEAVE
A. Employees shall accrue sick leave at the rate of ten (10) hours per month. After 200 hours are accrued, an employee may cash out annually up to a maximum of 96 hours at the employee’s regular rate of pay at 100% rate. In lieu of cash out, employees may convert up to a maximum of 96 hours to vacation time provided that the vacation bank does not exceed allowed maximum level. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th.

B. Sick leave shall be used only in case of sickness or disability of the employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action.

C. In case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate family for the purpose of this Section shall be defined as: spouse, child, stepchild, parent, stepparent, parent-in-law, brother, sister, grandparents, grandchildren, any relative not previously listed who lives in the same household as the employee, and a domestic partner of the employee.

D. Any employee claiming a domestic partner, for purposes of this Agreement shall complete a confidential affidavit to be filed in the Human Resources Office, which shall be signed by the employee only, declaring the existence of a domestic partnership with a named domestic partner. By extending to a domestic partner employee the specific benefits defined by this Resolution, the City does not intend to confer or imply any other unspecified benefits to such employee, or to any other person who may hold the status of domestic partner.

E. Employees may, upon resignation or retirement from their employment with the City, elect to be paid for unused sick leave accrued prior to June 30, 2017, at their

current rate of pay. Except as provided in A above, unused sick leave accrued after June 30, 2017, shall not be cashed out. Pursuant to Government Code § 20965, related CalPERS, rules and the City’s contract with CalPERS, upon retirement from City employment, an employee’s unused accumulated sick leave at the time of retirement may be converted to additional service credit.

F. Employees shall be eligible to use accrued sick leave during their probationary period.

BEREAVEMENT LEAVE
A. Each employee covered by this Resolution shall receive a maximum of forty (40) paid hours per occurrence to be utilized for Bereavement Leave because of a death in their immediate family.

B. Immediate family for the purposes of this section shall be defined as: domestic partner, father; mother; father-in-law; mother-in-law; brother; sister; spouse; child, stepchild. stepfather, stepmother, grandparent, grandchild or legal dependent. Employees may pre-designate and substitute other Members defined as “immediate family.” The intent of this provision is not to expand the number of persons included in the definition of “immediate family” or to increase paid leave opportunities, but rather to recognize variation in family structure (e.g. stepmother for mother).

C. Bereavement Leave shall be taken within twelve (12) months of the death and does not need to be consecutive nor will pay in lieu of unused leave for bereavement be provided.

D. One (1) additional unpaid shift shall be granted to the employee upon request.

JURY DUTY
If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, employees covered by this Resolution shall remain in their regular pay status in accordance with the City’s Administrative Policy on Jury Pay. All jury fees except mileage reimbursement shall be returned to the City.

MILITARY LEAVE
All employees covered by this Resolution shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave, except as required by law
.

HOLIDAYS
A. Employees shall receive 120 hours per year for the following holidays off with pay:

New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; half-day (5 hours) Christmas Eve; Christmas Day half-day New Year’s Eve (five hours).

B. When a holiday falls on a normal day off, Employees shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 100 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. However, when a holiday falls on a Sunday, it will be observed on the following Monday. For all holidays that fall on a Friday or Saturday, City Hall offices will be open regular hours on Monday and employees will receive compensatory time. The City will provide a holiday schedule prior to January 1st of each year.

RETIREMENT
A. Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to employees hired before July 1, 2011.

Member Contribution: Each employee in this Tier shall pay the full seven percent (7%) PERS member contribution

B. Tier II. For new employees hired after July 1, 2011, the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation.

Member Contribution: Each employee in this Tier shall pay the full seven percent (7%) PERS member contribution
C. Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to:

1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340.

2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c).

D. Employees who retire after July 1, 2006, and were hired before July 1, 2018, shall be eligible, upon service retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount:

1. The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person lowest costing HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit.

2. Said supplement shall commence with the first month following the employee’s service retirement in which the employee is responsible for payment of the insurance premium.

3. In order to be eligible for medical supplemental payments, an employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan.

4. Retirees who are eligible for a supplement but who are not covered by the City’s insurance policy are still eligible to receive their supplement. Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. Proof of coverage and the amount paid must be provided to the City within 60 days. The City will not provide retroactive reimbursement for payments not documented within 60 days of payment.

5. Any employee receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g. Medicare, Medicaid) for which they become eligible.

6. The City’s payments will end with the month in which the employee reaches the eligibility of Federal and/or State medical insurance plans (i.e. Medicare), currently 65 years of age.

E. Employees who are hired after July 1, 2018, shall be eligible, upon service retirement from the City at age sixty (60) with a minimum of twenty (20) continuous City service, for a medical premium supplement. Said supplement shall be paid as follows:

1. The City shall pay a $400.00 per month medical supplement that shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium.

2. The City’s payments will end with the month in which the employee reaches the eligibility of Federal and/or State medical insurance plans (i.e. Medicare), currently 65 years of age.

HEALTH AND WELFARE
A. The City agrees to establish and maintain a Cafeteria Plan in accordance with the provisions of Section 125 of the Internal Revenue Code. The purpose of the Plan is to allow eligible employees to elect to pay for qualified benefits on a pre-tax basis, to the extent permitted by law.

The Cafeteria Plan shall permit pre-tax deductions for the following qualified benefits, subject to IRS regulations and plan design:

1. Health insurance premiums (including medical, dental, and vision coverage).

2. Health Flexible Spending Accounts (FSA).

3. Dependent Care Assistance Plans (DCAP).

4. Any other qualified benefit permitted under Section 125 and approved by the City.

B. The City shall make available for employees the following insurance plans: Health, Dental, Short and Long-Term Disability, Vision and Psychological Health. Current Health, Dental, Short and Long-Term Disability, Vision, Psychological Health, or their equivalent, to remain in force during the term of this Resolution.

C. For life insurance, the City shall provide and pay the premiums for a Life Insurance policy for each employee, payable in an amount equal to the individual’s annual salary upon such employee’s death.

D. For disability insurance, the City will provide and pay the premiums for Short and Long Term Disability for each employee.

E. For medical/health insurance, the City’s maximum contribution toward medical insurance for each employee’s selected plan and level of coverage will be $1,875.39. Employees choosing a medical insurance plan and/or coverage level with a monthly premium that exceeds the City’s maximum contribution shall pay the difference by pre-tax payroll deduction.

F. An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment of $750.00 per month in lieu of City provided coverage.

1. An employee who receives cash in-lieu of selecting a health insurance plan shall have the amount reported as earned income for tax purposes but shall not be deemed earned income for retirement purposes. It is the understanding of the parties that dollars distributed to the employee as cash in this manner shall not be construed as earned income for PERS purposes.

G. For dental insurance, the City shall pay the monthly premium contribution for full family PPO coverage for dental insurance, currently $226.30.

H. For psychological health, the City will continue to pay for full family coverage for the benefit.

I. The full cost of the Vision Insurance shall be borne by the employee.

1. During the Term of this MOU, the City intends to review its dental and vision providers for the purpose of providing quality care for a reasonable price. If the City changes providers and the cost of the dental premium is reduced by at least 20%, the City will bear the cost of lowest cost vision plan for the employee + 2 or more dependents.

SHORT AND LONG TERM DISABILITY
A. The City’s Short and Long-Term Disability (STD) Insurance Plan begins after a 7-day waiting period. The maximum benefit is 66 2/3% of earnings up to a maximum of $1,698 per week.

The City’s Long Term Disability Insurance Plan provides 66 2/3% of earnings has a maximum

benefit of $9,000 per month and begins after 90 days of disability or the date STD benefits end, whichever is later.

B. Employees are eligible to coordinate their Short and Long-Term Disability Insurance with paid compensated time-off work to be paid up to 100% of regular take-home pay.

C. An employee utilizing the Short- or Long-Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability.

FAMILY AND MEDICAL CARE LEAVE
As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible employees. The City maintains a FMLA/CFRA/PDL procedure which governs Family and Medical Care Leave, which is provided to all employees at the start of their employment and on the City’s Intranet site
LAYOFF
A. It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the City Manager shall layoff, demote or transfer employees thereby affected.

B. The criterion used in determining the order of separation shall be seniority, pursuant to the Personnel Rules and Regulations, Rule XXXII.

C. The City will endeavor to provide each affected Employee as much notice as possible, with a minimum thirty (30) day advance notice to each affected Employee.

GRIEVANCES /APPEAL OF DISCIPLINE
This Grievance Procedure shall be used to resolve disputes arising from any allegation that the City has violated the terms of this Resolution.

A. The complaint shall be presented in writing to the Department Director. The Director shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it.

B. If not resolved, the complaint shall be presented in writing to the City Manager. The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it.

C. Grievances regarding the provisions contained within this resolution not settled following the City Manager’s determination and that either party desires to contest further, may be submitted to arbitration as provided in this article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the City Manager’s determination D. As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the State or Federal Mediation and Conciliation Service by alternate striking of names until one name remains.

The party who strikes the first name from the panel shall be determined by lot.

E. Either the City or the Employee may call any employee as a witness, and the City agrees to release said witness from work if he/she is on duty.

F. The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this resolution. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other.

G. The decision of the arbitrator within the limits herein prescribed shall be advisory only.

H. The arbitrator may hear and determine only one grievance at a time without the express agreement of the City and employee. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees.

I. Appeals of Discipline equivalent to a suspension of four (4) days or less shall be governed by the provisions of Article 57. Appeals of discipline equivalent to five (5) days or more are governed by Article XXX of the City of Hermosa Beach Personnel Rules and Regulations.

INDUSTRIAL INJURY OR ILLNESS

A. It is understood that the City will provide medical facilities to be used for industrial accidents or illness.

B. Employees will be seen and treated by medical professionals that are part of the Medical Provider Network, unless an employee has pre-designated a physician, C. An employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred.

D. Nothing herein shall prevent an employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California.

EXHIBIT A

RISK MANAGEMENT

RECLASSIFICATION
January 13, 2026

Background
• Position created in late 2022 and filled January 2023 • Originally administrative in nature
• Now responsible for full program oversight, policies, claims, and mitigation strategies
• Retention challenges with current classification
 Three incumbents in three years

Need
• Risk Management function has expanded significantly
• Oversees general liability, insurance, workers’
compensation, compliance & safety
• Requires higher-level technical expertise and independent decision-making
• Reclassification improves recruitment and retention

Recommendation
• Adopt Resolution to reclassify position to Risk Program Manager
• Approve revised Salary Schedule
• Amend Salary & Benefits Report for Unrepresented
Classifications
• Appropriate $22,500 from the Insurance Fund

RISK MANAGEMENT

RECLASSIFICATION
January 13, 2026

City of Hermosa Beach | Page 1 of 2
Meeting Date: January 13, 2026
Staff Report No. 26-AS-003
Honorable Mayor and Members of the Hermosa Beach City Council

PART-TIME TEMPORARY SALARY SCHEDULE UPDATE
(Interim Human Resources Manager Tyler Cashman)
Recommended Action:

Staff recommends City Council adopt a Resolution to amend the Temporary Employee Hourly Wage Rates, Effective January 1, 2026 (Attachment 2).

Executive Summary:

The City of Hermosa Beach employs temporary, part-time employees based on the Temporary Employee Hourly Wage Rates. This Temporary Employee Hourly Wage Rates Schedule is updated as needed to align with the labor market and legal requirements. At this time, staff is requesting approval to amend the Temporary Employee Hourly Wage Rates Schedule based on updated minimum wage requirements and to align with the labor market.

Background:

Pursuant to its authority under Labor Code section 1182.13, the Department of Industrial relations amended the General Minimum Wage Order, MW-2026, which sets the minimum wage for California at $16.90 per hour, effective January 1, 2026.

The increase in minimum wage to $16.90 per hour from the 2025 minimum wage of $16.50 represents an increase of approximately 2.5%.

The following classifications are currently included in the Temporary Hourly Wage Rates schedule:
 Reserve Police Officer
 Community Services Officer (Seasonal)
 Lead Theatre Technician
 Theatre Technician
 Youth Programs Counselor
 Lead Youth Programs Counselor
 Recreation Leader
 Recreation Leader (Y-Rate)

City of Hermosa Beach | Page 2 of 2
 Hearing Officer
 Temp Account Clerk
 Senior Finance Analyst
 Temp Police Special Projects
 Intern
 Intern II
 Intern III
Additionally, a review of the current Temporary Employee Hourly Wage Rates schedule revealed that documentation for an existing temporary classification, Temporary Maintenance Worker, was missing.

Analysis:

The increase in minimum wage requirements for 2026 represents a 2.5% increase from the 2025 minimum wage requirements. Therefore, to comply with the minimum wage requirements, to align with and remain competitive in the labor market, and to maintain equity across temporary part-time classifications, staff recommends an adjustment of

2.5% to all temporary part-time classifications, effective January 1, 2026.

Staff also proposes adding the existing classification of Temporary Maintenance Worker to the Temporary Employee Hourly Wage Rates Schedule. This existing classification is actively being utilized and is not currently documented on the current Temporary Employee Hourly Wage Rates Schedule.

Fiscal Impact:

The estimated additional cost for the increase in part-time temporary wages for the remainder of Fiscal Year 2025-26 is $11,000. Approximately $4,300 of the additional cost would be absorbed by the Community Resources Department and the $6,700 remainder would be absorbed by departments in the FY 2025-26 Part-Time / Temporary budget.

Attachments:

1. Resolution to Adopt the Part-Time Temporary Employee Wage Rates Schedule

2. Updated Temporary Employee Wage Rates Schedule
Respectfully Submitted by: Tyler Cashman, Acting Human Resources Manager Concur: Brandon Walker, Administrative Services Director Noted for Fiscal Impact: Henry Chao, Finance Manager
Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, City Manager

CITY OF HERMOSA BEACH
RESOLUTION NO. 26-XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA, APPROVING CHANGES TO WAGES FOR

TEMPORARY POSITIONS

RECITALS
WHEREAS, the State of California increased the minimum wage to sixteen dollars and ninety cents ($16.90) effective January 1, 2026; and WHEREAS, the City of Hermosa Beach (“City”) has historically maintained a specific differential between the various part-time positions in recognition of the differences in position responsibilities; and
WHEREAS, the City is required to have a publicly available pay scale for all its positions adopted by the City Council in accordance with California Code of Regulations section 570.5(a); and
WHEREAS, the City is not required to meet and confer with an employee association since temporary part-time positions are not represented.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by reference.

SECTION 2. Approval. The City Council hereby approves the attached Temporary Employee Salary Schedule as set forth in Exhibit A, attached hereto and incorporated herein by reference.

SECTION 3. Certification. The City Clerk shall certify to the passage and adoption of this Resolution; cause the same to be entered among the original resolutions of the City; and make a minute of the passage and adoption thereof in the records of the proceedings of the City Council in the minutes of the meeting at which

time same is passed and adopted.

SECTION 4. Effective Date. This Resolution is effective immediately upon adoption.

PASSED, APPROVED, and ADOPTED on this 13th day of January 2026.

Mayor Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:

Myra Maravilla Jason Baltimore
City Clerk Interim City Attorney

GRADE
KEY TITLE 1 2 3 4 5
T01 RESERVE POLICE OFFICER $30.22
T02 COMMUNITY SERVICES OFFICER (SEASONAL) $29.38 $30.84 $32.38 $34.00 $35.71 T05 LEAD THEATRE TECHNICIAN $27.06 $28.41 $29.84 $31.33 $32.90 T06 THEATRE TECHNICIAN $21.99 $23.08 $24.24 $25.45 $26.72 T09 INTERN $16.90
T10 YOUTH PROGRAMS COUNSELOR $17.76 $18.66 $19.59 $20.57 T11 LEAD YOUTH PROGRAMS COUNSELOR $20.30 $21.31 $22.38 $23.49 T12 RECREATION LEADER $16.90 $17.76 $18.66 $19.59 $20.57 T14 HEARING OFFICER $25.79 $35.88
T20
T25

TEMP ACCOUNT CLERK

TEMP MAINTENANCE WORKER
$28.85
$28.87
$30.30
$30.30
$31.81
$31.81
$33.40
$33.40
$35.07
$35.07
T40 SENIOR FINANCE ANALYST $58.64 $61.57 $64.65 $67.89 $71.28 T68 TEMP POLICE SPECIAL PROJECTS $46.99 $49.33 $51.80 $54.40 T72 RECREATION LEADER (Y-RATE)* $22.43 $23.55
T73 INTERN II $20.50
T74 INTERN III $24.60
Updated 1/1/2026
* Effective FY2023-24 Budget, two part-time (“PT”) Recreation Specialist positions were eliminated to create one full-time Recreation Specialist position. Two PT Recreation Specialists staff were reclassified to Recreation Leader. Their salaries will be Y-RATED to maintain their current salary.

TEMPORARY EMPLOYEE HOURLY WAGE RATES
EFFECTIVE 01/01/26

GRADE
KEY TITLE 1 2 3 4 5
T01 RESERVE POLICE OFFICER $30.22
T02 COMMUNITY SERVICES OFFICER (SEASONAL) $29.38 $30.84 $32.38 $34.00 $35.71 T05 LEAD THEATRE TECHNICIAN $27.06 $28.41 $29.84 $31.33 $32.90 T06 THEATRE TECHNICIAN $21.99 $23.08 $24.24 $25.45 $26.72 T09 INTERN $16.90
T10 YOUTH PROGRAMS COUNSELOR $17.76 $18.66 $19.59 $20.57 T11 LEAD YOUTH PROGRAMS COUNSELOR $20.30 $21.31 $22.38 $23.49 T12 RECREATION LEADER $16.90 $17.76 $18.66 $19.59 $20.57 T14 HEARING OFFICER $25.79 $35.88
T20
T25

TEMP ACCOUNT CLERK

TEMP MAINTENANCE WORKER
$28.85
$28.87
$30.30
$30.30
$31.81
$31.81
$33.40
$33.40
$35.07
$35.07
T40 SENIOR FINANCE ANALYST $58.64 $61.57 $64.65 $67.89 $71.28 T68 TEMP POLICE SPECIAL PROJECTS $46.99 $49.33 $51.80 $54.40 T72 RECREATION LEADER (Y-RATE)* $22.43 $23.55
T73 INTERN II $20.50
T74 INTERN III $24.60
Updated 1/1/2026
* Effective FY2023-24 budget, two PT Recreation Specialist positions were eliminated to create one FT Recreation Specialist position. Two PT Recreation Specialists staff were reclassified to Recreation Leader. Their salaries will be Y-RATED to maintain their current salary.

TEMPORARY EMPLOYEE HOURLY WAGE RATES
EFFECTIVE 01/01/26

PART-TIME SALARY SCHEDULE
January 13, 2026

Background
• Temporary wage schedule is updated periodically
• California minimum wage increases to $16.90/hour effective January 1, 2026
• Represents a 2.5% increase over 2025
• Staff proposes a 2.5% adjustment to all temporary
classifications

Fiscal Impact
FY 2025–26 estimated cost: $11,000
• Community Resources Department: $4,300
• Other departments: $6,700
• Funded through existing Part-Time / Temporary
budget

Recommended Action
Adopt a Resolution to amend the Temporary Employee
Hourly Wage Rates Effective January 1, 2026

PART-TIME SALARY SCHEDULE
January 13, 2026

City of Hermosa Beach | Page 1 of 2
Meeting Date: January 13, 2026
Staff Report No. 26-AS-002
Honorable Mayor and Members of the Hermosa Beach City Council APPROVE AN AGREEMENT WITH ROBERT HALF, INC. TO PROVIDE AS-NEEDED

STAFF AUGMENTATION SERVICES CITYWIDE
(Interim Human Resources Manager Tyler Cashman)
Recommended Action:

Staff recommends City Council:

1. Approve an agreement with Robert Half, Inc to provide as-needed temporary staff augmentation services citywide through a cooperative purchasing agreement with Robert Half, Inc. for an amount not to exceed $500,000.

2. Authorize the City Attorney to authorize modifications to the proposed agreement, if needed; and

3. Authorize the City Manager to execute the proposed agreement, with the City Clerk attesting the proposed agreements, subject to approval by the City Attorney.

Executive Summary:

Approval of this item will authorize a contract for as-needed staff augmentation services to provide temporary support to City departments experiencing staffing vacancies. These services will help ensure continuity of operations and timely completion of essential duties while permanent recruitment efforts are underway.

Discussion:

The City periodically experiences temporary staffing shortages due to employee vacancies, extended leaves, increased workloads, special projects, or unforeseen circumstances. To ensure continuity of operations and maintain established service levels, it is necessary to have a reliable and flexible staffing solution available.

This contract is intended to provide on-call, short-term staffing support to supplement existing City personnel without the need to create permanent positions. The services will primarily support the City Clerk, Community Development, and Human Resources, where temporary staffing needs are immediately needed. However, the contract is structured to allow other City departments to utilize these services as needed to address operational demands.

City of Hermosa Beach | Page 2 of 2
The City has contacted multiple staffing agencies regarding the services needed; however, Robert Half was the only qualified responsive agency.

The City is recommending the use of Robert Half due to its demonstrated ability to provide qualified, professional temporary staff in a timely manner. The City has successfully utilized Robert Half in the past and has found the firm to be responsive, reliable, and effective in matching candidates with the specific skill sets required for municipal operations, resulting in minimal onboarding time and reduced disruption to departmental workflows.

The proposed contract will be procured through cooperative purchasing by piggybacking on a competitively awarded contract issued by the Houston-Galveston Area Council of Governments (H-GAC) under its Cooperative Purchasing Program. This approach satisfies applicable procurement requirements, promotes economy and efficiency, and allows the City to leverage pricing and terms established through a publicly advertised and competitive Request for Proposals process.

Utilizing a temporary staffing contract with a proven vendor provides a cost-effective and efficient means of addressing short-term staffing needs while avoiding long-term salary and benefit obligations. Approval of this contract will support uninterrupted City operations, provide continuity during periods of reduced staffing, and ensure service levels to the public are maintained.

Fiscal Impact:

Funding for the contract services is available in the Departments’ operating budgets, due to salary savings from the vacant full-time positions.

Attachment:

Professional Services Agreement - Robert Half, Inc.

Respectfully Submitted by: Tyler Cashman, Acting Human Resources Manager Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, City Manager

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City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 BBK (2026) Page 1 of 16 PROFESSIONAL SERVICES AGREEMENT

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF HERMOSA BEACH
AND
ROBERT HALF, INC.

This professional services agreement (“Agreement”) is made and entered into as of [________], 2026 (“Effective Date”), by and between the City of Hermosa Beach (a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1315 Valley Drive, Hermosa Beach, California 90254) (“City”) and Robert Half, Inc. (a Delaware corporation doing business from its branch office located at 970 West 190th Street, 4th Floor, Suite 400, Torrance, California 90502) (“Consultant”). City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties”.

RECITALS
A. City is a public agency of the State of California and is in need of Consultant’s temporary staffing services (“Services”); and B. Consultant is duly licensed and has the necessary qualifications to provide such Services; and
C. Consultant entered into a cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (“H-GAC”) through its cooperative purchasing program for the provision of the same services needed under this Agreement; D. The City is authorized to purchase goods and services through a cooperative purchasing program utilizing purchase agreements maintained by the state, county, or other public agencies pursuant to Hermosa Beach Municipal Code (“HBMC”) section 3.12.140(E); and
E. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the Services described herein, incorporating the terms and pricing defined in Consultant’s cooperative purchasing agreement with H-GAC pursuant to HBMC section 3.12.140(E).

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City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 BBK (2026) Page 2 of 16 PROFESSIONAL SERVICES AGREEMENT NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the Services as set forth in in Exhibit A, attached hereto and incorporated herein by reference. In the event of any inconsistency between the terms of Exhibit A and this Agreement, the terms of this Agreement shall govern.

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation
a. Subject to paragraph 4b below, the City shall pay for the services listed in Exhibit A.
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of five hundred thousand dollars ($500,000). This amount is to cover all related costs for the duration of the term, and the City will not pay any additional fees for printing expenses. Consultant may submit invoices to City for approval. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. The invoice shall describe in detail the services performed and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

5. Additional Work. If changes in the work seem merited by the Parties and

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City of Hermosa Beach
BBK (2026) Page 3 of 16 PROFESSIONAL SERVICES AGREEMENT informal consultations with the other Party indicate that a change is warranted, it shall be processed by the Consultant forwarding a letter to the City outlining the changes with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

6. Term. This Agreement shall commence on the Effective Date and continue until January 13, 2027, unless the Agreement is previously terminated as provided for herein (“Term”).

7. Maintenance of Records; Audits
a. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date.
b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed. Consultant shall complete the services required hereunder within Term.

9. Delays in Performance
a. Neither Party shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics, or quarantine restrictions. “Orders of governmental authorities” includes ordinances; emergency proclamations and orders; and rules to protect the public health, welfare, and safety.

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City of Hermosa Beach
BBK (2026) Page 4 of 16 PROFESSIONAL SERVICES AGREEMENT b. Should a Force Majeure Event occur, the non-performing Party shall (within a reasonable time of being prevented from performing) give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay.

10. Compliance with Law
a. Consultant shall comply with all applicable laws, ordinances, codes, and regulations of the Federal, state, and local government (including California Division of Occupational Safety and Health Administration requirements). b. Consultant shall assist the City as requested in obtaining and maintaining all permits required of Consultant by Federal, state, and local regulatory agencies.
c. If applicable, Consultant is responsible for all costs of clean up and / or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

11. Standard of Care. Consultant’s services will be performed in accordance with generally accepted professional practices and principles; and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. Consultant’s performance shall conform in all material respects to the requirements of the Scope of Services.

12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City; and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City.

13. Assignment and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City (which may be withheld for any reason). Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

14. Independent Consultant. Consultant is retained as an independent

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City of Hermosa Beach
BBK (2026) Page 5 of 16 PROFESSIONAL SERVICES AGREEMENT contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such personnel (including but not limited to social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance).

15. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Additional Insured. The City (its officials, officers, employees, agents, and volunteers) shall be named as additional insureds on Consultant’s and its subconsultants’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents. b. Commercial General Liability
(i) The Consultant shall take out and maintain (during the performance of all work under this Agreement, in amounts not less than specified herein) Commercial General (“CG”) Liability Insurance in a form and with insurance companies acceptable to the City.
(ii) Coverage for CG Liability insurance shall be at least as broad as Insurance Services Office (“ISO”) CG Liability coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse, and Underground (UCX)
exclusion deleted

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City of Hermosa Beach
BBK (2026) Page 6 of 16 PROFESSIONAL SERVICES AGREEMENT (7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City (its elected and appointed officials, officers, employees, agents, and City-designated volunteers) additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City; and provided that such deductibles shall not apply to the City as an additional insured.
c. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage (including coverage for owned, non-owned, and hired vehicles in a form and with insurance companies acceptable to the City). (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City (its elected and appointed officials, officers, employees, agents, and City-designated volunteers) additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles; provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance