Agenda packet — Hermosa Beach City Council, January 13, 2026 (part 5 of 5)

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City of Hermosa Beach
BBK (2026) Page 7 of 16 PROFESSIONAL SERVICES AGREEMENT with the provisions of that code; and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement (at all times during the performance of the work under this Agreement), the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement (all in accordance with the “Workers’ Compensation and Insurance Act”, Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein). Consultant shall require all subconsultants to obtain and maintain (for the period required by this Agreement) workers’ compensation coverage of the same type and limits as specified in this section. e. Professional Liability (Errors and Omissions). At all times during the performance of the work under this Agreement, the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors, or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement.

The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend.
f. Privacy/Network Security (Cyber). At all times during the performance of the work under this Agreement, the Consultant shall maintain privacy/network security insurance for: (1) privacy breaches; (2) system breaches; (3) denial or loss of service; and (4) the introduction, implantation, or spread of malicious software code in a form and with insurance companies acceptable to the City. g. Minimum Policy Limits Required
(i) The following insurance limits are required:

Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal
injury, and property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage

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BBK (2026) Page 8 of 16 PROFESSIONAL SERVICES AGREEMENT Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Cyber Liability $1,000,000 per occurrence and
aggregate
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement; or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the Parties required to be named as Additional Insured pursuant to this Agreement.
h. Evidence Required. Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds (where appropriate) the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
i. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement; except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance, or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.

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BBK (2026) Page 9 of 16 PROFESSIONAL SERVICES AGREEMENT (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three (3) years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period (a) if the retroactive date is advanced past the effective date of this Agreement; (b) if the policy is cancelled or not renewed; or (c) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages (except for the professional liability coverage) shall contain or be endorsed to provide waiver of subrogation in favor of the City (its officials, officers, employees, agents, and volunteers) or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City; and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. j. Qualifying Insurers. All policies required shall be issued by acceptable insurance companies (as determined by the City) which satisfy the following minimum requirements: Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any Federal law.
k. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant; and any approval of said insurance by the City is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement (including but not limited to the provisions concerning indemnification). (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance

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BBK (2026) Page 10 of 16 PROFESSIONAL SERVICES AGREEMENT it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) The City (City Council, any member of the City Council, officials, officers, employees, agents, or volunteers) shall not be personally responsible for any liability arising under or by virtue of this Agreement. l. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, the City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

16. Indemnification. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify, and hold the City (its elected and appointed officials, officers, employees, agents, and authorized volunteers) free and harmless from any and all claims (demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind in law or equity to property or persons including wrongful death (“Claims”)) in any manner arising out of, pertaining to, or incident to any alleged acts (errors, omissions, or willful misconduct) of Consultant (its officials, officers, employees, subcontractors, consultants, or agents) in connection with the performance of the Consultant’s services, the Project, or this Agreement (including without limitation the payment of all damages, expert witness fees, attorneys’ fees, and other related costs and expenses). This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City (the City Council, members of the City Council, its employees, or authorized volunteers). Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement.

17. California Labor Code Requirements
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq. (as well as California Code of Regulations, Title

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BBK (2026) Page 11 of 16 PROFESSIONAL SERVICES AGREEMENT 8, Section 16000, et seq.) ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws if applicable.

Consultant shall defend, indemnify, and hold the City (its elected officials, officers, employees, and agents) free and harmless from any claims (liabilities, costs, penalties, or interest) arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815), and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements.

Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

18. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and Federal law respecting the employment of undocumented aliens (including but not limited to the Immigration Reform and Control Act of 1986 as may be amended from time to time), and shall require all subconsultants and sub-subconsultants to comply with the same.

19. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or Federal court situated in the County of Los Angeles, State of California.

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20. Termination or Abandonment
a. The City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days’ written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports, and other documents produced or developed for that portion of the work completed and/or being abandoned.

The City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services (based on an amount mutually agreed to by the Parties of the portion of such task completed but not paid prior to said termination). The City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.
c. If the Agreement is terminated prior to its completion for any reason, Consultant shall refund the monthly prorated cost of the incomplete term.

21. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant (when requested) shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant’s professional services occurs, Consultant shall (at no cost to City) provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction.

22. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect.

23. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement; and in the performance of its obligations hereunder except as expressly provided herein.

24. Ownership of Documents and Confidential Information

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BBK (2026) Page 13 of 16 PROFESSIONAL SERVICES AGREEMENT a. All deliverables and other documents generated by Consultant in the performance of the Services (including all work papers, work-in-progress, designs, drawings, documents, data, computations, specifications, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product”)) shall belong to and be subject to the sole ownership and use of City. b. Consultant may receive written or verbal information from City (its representatives or agents) not in the public domain during the course of the performance of this Agreement. Such information may include City’s know how, trade secrets, and other proprietary and confidential information; and Consultant agrees to treat such information as confidential information belonging to City. Consultant agrees that neither it (nor its officers, employees, representatives, agents, successors, or assigns) will disclose such information to any third party or use the same in any manner without the prior written consent of City. Consultant further agrees to safeguard such proprietary and confidential information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and confidential information, but not less than a reasonable standard of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify City of such fact to allow City to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.

25. Organization. Consultant shall assign [______] as Project Manager.

Consultant shall provide City fifteen (15) days written notice before removing or reassigning the Project Manager from the Project.

26. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above.

27. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office (certified mail, return receipt requested, postage prepaid, and addressed to the following addresses) and shall be effective upon receipt thereof:

CITY
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, California 90254
Attn: Human Resources Director

CONSULTANT
Robert Half, Inc.
3001 Bishop Drive, Suite 140
San Ramon, California 94583
Attn: Client Contracts Department

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BBK (2026) Page 14 of 16 PROFESSIONAL SERVICES AGREEMENT

28. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

29. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age, or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include but not be limited to all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

30. City’s Right to Employ Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

31. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators, and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties, or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

32. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person (other than a bona fide employee working solely for Consultant) to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person (other than a bona fide employee working solely for Consultant) any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. No official, officer, or employee of City (during the term of his or her service with City) shall have any direct interest in this Agreement; or obtain any present or anticipated material benefit arising therefrom for the term of this Agreement.

33. Non-Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance.

No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

34. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such

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BBK (2026) Page 15 of 16 PROFESSIONAL SERVICES AGREEMENT determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance; and the remaining provisions of this Agreement shall remain in full force and effect.

35. Time of Essence. Time is of the essence for each and every provision of this Agreement.

36. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof; and shall not in any way affect the meaning or interpretation of this Agreement.

37. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement.

38. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties; and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement.

39. Entire Agreement. This Agreement (including the Exhibits) represents the entire understanding of the Parties as to those matters contained herein; and supersedes and cancels any prior or contemporaneous oral or written understanding, promises, or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This is an integrated Agreement.

40. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement.

41. Electronic Signature. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.
[SIGNATURES ON FOLLOWING PAGE]

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BBK (2026) Page 16 of 16 PROFESSIONAL SERVICES AGREEMENT

SIGNATURE PAGE
FOR

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF HERMOSA BEACH
AND
ROBERT HALF, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.

CITY OF HERMOSA BEACH
APPROVED BY:

Steve Napolitano
City Manager
ATTESTED BY:

Myra Maravilla
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
Interim City Attorney
ROBERT HALF, INC.

Alexandra Von Tiergarten
District Director

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TEMPORARY STAFFING
January 13, 2026

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Background
Background & Need
• Employee vacancies and extended leaves
• Increased workloads and special projects
Purpose
• On-call short-term staffing support
• Supplement City personnel
• Avoid permanent positions
• Immediate need: Support City Clerk, Community Development, HR

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Selection and Procurement
Vendor Selection
• Robert Half was the only qualified responsive agency
• Proven reliability and fast placement
• Successful past use
Procurement Method
• Cooperative purchasing (H-GAC)
• Competitively awarded
• Meets procurement requirements

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Benefits to the City
• Cost-effective staffing solution
• Avoids long-term salary and benefit obligations
• Supports uninterrupted operations
• Maintains public service levels

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Fiscal Impact
Impact
• Contract not to exceed $500,000
• Funded through salary savings
Conclusion
• Flexible staffing solution
• Ensures continuity of operations
• Maintains public service levels

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Recommendation

1. Approve agreement with Robert Half, Inc. (not to exceed $500,000)

2. Authorize City Attorney for modifications

3. Authorize City Manager to execute agreement

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TEMPORARY STAFFING
January 13, 2026

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City of Hermosa Beach | Page 1 of 3
Meeting Date: January 13, 2026
Staff Report No. 26-CR-007
Honorable Mayor and Members of the Hermosa Beach City Council

INTRODUCE AN ORDINANCE TO AMEND HERMOSA BEACH MUNICIPAL CODE CHAPTERS 2.20 COMMUNITY RESOURCES DEPARTMENT, 2.28 PARKS,

RECREATION, AND COMMUNITY RESOURCES ADVISORY DEPARTMENT, AND

12.30 SPECIAL EVENTS ON PUBLIC PROPERTY
(Community Resources Director Lisa Nichols)
Recommended Action:

Staff recommends City Council introduce by title only and waive the first reading of an ordinance amending Chapters 2.20, 2.28, and 12.30 of the Hermosa Beach Municipal Code to Update the Title of the Community Resources Department and Determing the Ordinance is Not a Project Under the Environmental Quality Act (“CEQA”).

Executive Summary:

At its November 3, 2025 meeting, City Council received and filed an informational item regarding renaming the Community Resources Department (Department) to the Parks and Recreation Department and directed staff to return to City Council for formal approval to implement the change.

Background:

Per Hermosa Beach Municipal Code (HBMC) Section 2.20.010, “the functions of the Department are to provide opportunities for educational, recreational, cultural, and social service activities for all age groups and to develop and maintain in an attractive and safe manner the leisure areas and facilities of the city and to ensure that such facilities are suitable for a wide variety of purposes.”
The Department’s key services and programs include:
 Recreation and enrichment programs, including classes, camps, and leagues;  The P.A.R.K. After School Program;
 The Hermosa Five-O Senior Activity Center;
 Department hosted events, such as:
o Coastal Cleanup (in partnership with Heal the Bay)
o Community Movie Nights
o Hermosa Beach Concert Series
o Sand Snowman Contest
o Surfers Walk of Fame Weekend; and

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City of Hermosa Beach | Page 2 of 3
o Veterans Day Ceremony.
 Facilities and open space management through facility rentals and lease agreements;
 Special Event Permit Program for events held on public property; and  Film/Still Photo Permit Program for film/still photo activity on public and private property.

The current name of the department, Community Resources, may not accurately convey the nature of its services to the public. The department provides a wide range of recreational, event, facility, and permit-related services, and the Department name may not be immediately identifiable with those functions with the current name. The name Community Resources is unique to the City of Hermosa Beach within the South Bay region among departments that provide recreation services. Table 1 below outlines the names of departments in several neighboring South Bay cities that offer recreation services, most of which include “recreation” to more clearly communicate the services offered.

City Department Name
Carson Community Services/Recreation/Park Maintenance
El Segundo Recreation, Parks, and Library
Gardena Recreation and Human Services
Hawthorne Recreation and Community Services
Inglewood Parks, Recreation, and Community Services
Lawndale Community Services
Lomita Parks and Recreation
Manhattan Beach Parks and Recreation
Redondo Beach Community Services
Torrance Community Services
Past Commission and Council Actions
Meeting Date Description
City Council:

September 9, 2025
Councilmember Keegan requested, with support from Mayor Saemann, directing staff return with an informational item on renaming the Department to the Parks and Recreation
Department.

Parks, Recreation,
and Community
Resources Advisory
Commission:

November 3, 2025
The Commission provided input on renaming the Department to the Parks and Recreation Department.

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City of Hermosa Beach | Page 3 of 3
Meeting Date Description
City Council:

November 3, 2025
City Council received and filed the informational item and directed staff to return to City Council for approval to implement the change.

Discussion:

If City Council approves the proposed ordinance (Attachment 1) to amend Hermosa Beach Municipal Code Chapters 2.20 Community Resources Department, 2.28 Parks, Recreation, and Community Resources Advisory Commission (Commission) and 12.30 Special Events on Public Property, the ordinance would formally rename the Community Resources Department to the Parks and Recreation Department, change the department director’s title to Parks and Recreation Director, and rename the Parks, Recreation, and Community Resources Advisory Commission to the Parks and Recreation Advisory Commission.

Following adoption of the proposed ordinance, staff would proceed with the remaining administrative and operational updates necessary to implement the department name change, including, but not limited to:
 Updating Department forms and templates;
 Replacing Department signage across facilities;
 Updating the Department name throughout the City website;  Updating the Department name throughout Recreation software;  Ordering of new Department staff uniforms, badges, and business cards;  Updating full-time and part-time job descriptions, as needed; and  Updating the Department name throughout internal systems with Administrative Services.

Fiscal Impact:

The estimated costs to proceed with the administrative and operational updates to implement the department name change would include ordering new Department staff uniforms at $2,000 and one-time costs to replace Department signage across City facilities following completion of a full inventory and assessment of signage requiring updates. Staff would seek to manage expenses within the existing department budget, and use budgeted prospective expenditures if necessary.

Attachment:

Proposed Ordinance
Respectfully Submitted by: Lisa Nichols, Community Resources Director Concur: Myra Maravilla, City Clerk
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, City Manager

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CITY OF HERMOSA BEACH
ORDINANCE NO. ORD-25-XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CHAPTERS 2.20, 2.28, AND 12.30 OF

THE HERMOSA BEACH MUNICIPAL CODE TO UPDATE THE TITLE OF THE

COMMUNITY RESOURCES DEPARTMENT AND DETERMINING THE

ORDINANCE IS NOT A PROJECT UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (“CEQA”).

RECITALS
WHEREAS, the City of Hermosa Beach (“City”) City Council is empowered to establish rules for governance and create advisory boards and commissions pursuant to California Government Code Sections 36501, 36505, and 36506; and WHEREAS, the City Council has created various City commissions and review boards (“Commissions”) under its general police powers and state statutory authority to assist with the administration of City business; and WHEREAS, the City Council desires to update the titles of the “Community Resources Department,” the “Community Resources Director,” and the “Parks, Recreation, and Community Resources Advisory Commission” to accurately reflect their purpose and responsibilities and to ensure that the titles are consistent across the City; and
WHEREAS, the City Council held a first reading and public hearing of this Ordinance at a regular meeting on January 13, 2026 and received written and oral testimony regarding the proposed code amendments.

THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference.

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SECTION 2. Amendment. The City Council hereby amends certain Chapters to Title 2 (Administration and Personnel) and Title 12 (Street, Sidewalks, and Public Places) of the Municipal Code as follows:
a. Chapter 2.20 (Community Resources Department) of
Title 2 of the Hermosa Beach Municipal Code is hereby amended as set forth in Section 1 of Exhibit A, attached hereto and incorporated herein by reference. b. Chapter 2.28 (Parks, Recreation, and Community
Resources Advisory Commission) of Title 2 of the Hermosa Beach Municipal Code are hereby amended as set forth in Section 2 of Exhibit A, attached hereto and incorporated herein by reference.
c. Chapter 12.30 (Special Events on Public Property) of Title 12 of the Hermosa Beach Municipal Code is hereby amended as provided for Section 3 of Exhibit A, attached hereto and incorporated herein by reference.

SECTION 3. Environmental Review. This Ordinance is not a project under the California Environmental Quality Act pursuant to CEQA Guidelines section 15378 (b)(5) as it is an organization or administrative activity of the City that will not result in direct or indirect physical changes in the environment.

SECTION 4. Severability. If any provision of this ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or applications of the ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this ordinance are severable. The City Council declares that it would have adopted this ordinance irrespective of the invalidity of any portion thereof.

SECTION 5. Effective Date. This Ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937.

SECTION 6. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

PASSED, APPROVED, and ADOPTED on this 13th day of January, 2026.

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Mayor Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Jason Baltimore
City Clerk Interim City Attorney

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EXHIBIT A

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EXHIBIT A

1. Chapter 2.20 (Community Resources Department) of Title 2 (Administration and Personnel) of the Hermosa Beach Municipal Code is hereby amended to read as follows, in its entirety, with deletions shown in strikethrough and additions shown in bold italics:

Chapter 2.20 Community Resources Parks and Recreation Department

2.20.010 Community resources Parks and recreation department.

The functions of the community resources parks and recreation department are to provide opportunities for educational, recreational, cultural and social service activities for all age groups and to develop and maintain in an attractive and safe manner the leisure areas and facilities of the city and to ensure that such facilities are suitable for a wide variety of purposes. (Prior code § 2-70)

2.20.020 Community resources Parks and recreation director–appointment.

The director of community resources parks and recreation shall be appointed and shall administer, subject to authority of the city manager, the educational, recreational, cultural and social service programs of the city. (Prior code § 2-71)

2.20.030 Director–duties and responsibilities.

The duties and responsibilities of the community resources parks and recreation director shall be to:

A. Recommend to the city manager the employment of required personnel such as assistants, supervisors, leaders, clerical and maintenance employees, and supervise them in the performance of their various duties; B. Administer, operate and maintain existing park and recreation areas and leisure facilities and plan for the acquisition, development and operation of the proposed facilities in accordance with recommended policies by the community resources parks and recreation advisory commission and approved by the city council;
C. Inform the general public of the services and facilities being provided by the community resources parks and recreation department;
D. Solicit suggestions from the general public to improve or increase the effectiveness of the service;
E. Cooperate with governmental and voluntary organizations and agencies in the furtherance of park and recreation opportunities;
F. Prepare manuals, bulletins and reviews on department activities; G. Provide, upon request, assistance of a technical nature to community agencies and organizations having problems relating to recreational social service facilities and programs;
H. Counsel with official of public and private organizations and interested groups concerning community recreation and leisure activities and assist them in the

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promotion of park and recreational services; and shall serve as liaison to the commission;
I. Conduct studies of local conditions and needs for park and recreation services, cultural arts programs, social service programs, and assist with recruitment and training of said personnel;
J. Enforce all rules and regulations, resolutions and ordinances of the city pertaining to public behavior in all city-owned leisure oriented facilities and park areas. (Prior code § 2-72)

2. Chapter 2.28 (Parks, Recreation, and Community Resources Advisory Commission) of Title 2 (Administration and Personnel) of the Hermosa Beach Municipal Code is hereby amended to read as follows, in its entirety, with deletions shown in strikethrough and additions shown in bold italics:

Chapter 2.28 Parks, and Recreation and Community Resources Advisory Commission

2.28.010 Parks, and recreation, and community resources advisory commission created–composition–Appointment of members.

Pursuant to authority granted to the city councilthere is hereby created and established a parks, and recreation, and community resources advisory commission composed of five members who are bona fide residents of the city and appointed by the city council.

2.28.20 Terms of members–vacancies.

The members of the parks, and recreation, and community resources advisory commission shall be appointed for a term of four years.

If a vacancy shall occur otherwise than by expiration of term, it shall be filled by appointments by the city council for the unexpired portion of the term.

Appointments shall be made pursuant to Government Code Section 54970 et seq. Members serve at the pleasure of the city council and may be removed, without cause, by a majority vote of the city council.

Upon an expiration of term, vacancy or resignation, said member of the commission may continue to serve until a successor is appointed and qualified. Where the city council votes to remove a member of the commission, the city council shall determine the effective date of said removal.

In the event of a vacancy, whether scheduled or unscheduled, the City Clerk shall submit an item for said vacancy on the next City Council agenda.

Two absences from regularly scheduled meetings of any member within one calendar quarter, and/or four absences from regular meetings within one

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calendar year creates an automatic vacancy. There shall be no distinction between excused or unexcused absences. When an automatic vacancy occurs, the staff liaison shall promptly notify the city council, the commission, and the member. The automatic vacancy shall not be effective until council receives notice and fails to waive application of this section. The city council may waive application of the automatic vacancy upon its own motion; otherwise, the vacancy so created shall be filled pursuant to the above sections.

2.28.21 Terms of office.

The terms of office for members of the Parks, and Recreation, and Community Resources Advisory Commission shall be staggered for a period of four years from July 1st through June 30th.

2.28.22 Meetings.

The commission shall take formal action at their last meeting of the calendar year to set the meeting schedule for the following calendar year. The approved meeting schedule shall be available on the commission webpage.

2.28.040 Chairperson.

The parks, and recreation, and community resources advisory commission shall elect by majority vote one of its members to serve as chairperson for a period of one year. The chairperson may be re-elected to serve an additional term, or additional terms, upon a majority vote of approval. The chairperson shall continue to serve until a successor is duly elected and qualified. The duties of the chairperson shall be such as are usually carried by this type of officer on other boards and commissions as created in the city.

2.28.050 Meetings–quorum–absences–rules of procedure.

The parks, and recreation, and community resources advisory commission shall adopt rules and regulations to govern procedures and shall by a vote set a time for regular meetings which shall be held at least once a month.

Special meetings may be held providing notice is given according to provisions contained in the Government Code of the state. A majority of the regular members shall constitute a quorum. All meetings shall be held in the community center or other designated city-owned facilities. All meetings of the commission and all hearings required to be held by the commission shall be public.

2.28.070 Duties and responsibilities.

The duties and responsibilities of the commission shall include the following and such others as the city council may from time to time prescribe:

A. Act in an advisory capacity to the city council in all matters pertaining to the department of community resources parks and recreation; and cooperate with other government agencies and civic groups in the

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advancement of sound leisure, cultural, social service and educational programming;
B. Formulate policies on the services, programs and lease agreements of the department subject to the approval of the city council; C. Advise city council on all aspects of the various operations within the department;
D. Make periodic inventories of programs, services and facilities including park areas, and interpret the needs of the public to the city council; E. Work with department staff in the preparation of the annual budget and capital improvement program including parkland development; F. Aid in establishing and recruiting community support groups for the department’s activities, programs and services;
G. Aid in promoting and communicating the functions, programs and services of the department to the public;
H. Aid in the formulation, promotion and development of fund raising programs for the department;
I. Aid in the formulation, development and review of grant applications related to the department.

3. Chapter 12.30 (Special Events on Public Property) of Title 12 (Street, Sidewalks, and Public Places) of the Hermosa Beach Municipal Code is hereby amended to read as follows, in its entirety, with deletions shown in strikethrough and additions shown in bold italics:

Chapter 12.30 Special Events on Public Property

12.30.010 Special event regulations generally.

A. For purposes of this section, a "special event" shall mean any organized event, activity, celebration or function involving the use of the beach at which one hundred (100) or more persons are to be assembled, or use of outdoor city facilities, rights-of-way, or parkland at which twenty-five (25) or more persons are to be assembled.

B. No person shall organize or conduct a special event without first obtaining a permit to do so as prescribed by this section. In addition to the permit requirements prescribed by this section, certain special events occurring or planned to occur on summer days within the coastal zone may be required to obtain a coastal development permit.

C. On at least one (1) weekend during each summer season, the parks, and recreation and community resources advisory commission shall recommend that no organized events be held on the beach.

D. To balance coastal access with beach events, the city council shall establish peak season event limits for the beach/Pier Plaza up to a maximum number of days used by events between the Saturday preceding Memorial Day through Labor Day. (Ord. 16-1370 §6 (part), 2016)

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12.30.020 Special event application required.

A. Application for a special event permit shall be made on forms provided for that purpose by the community resources parks and recreation department, and shall contain the following information:

1. Name, address, telephone number and other identification information about the person or organization responsible for organizing the event, including its commercial/nonprofit status.

2. The proposed dates and hours of operation of the event, including the period required for setup and breakdown/cleanup.

3. An evaluation of the event impact on city facilities, coastal access, and city staff resources.

4. The estimated daily and total attendance at the event (including organizers, participants, spectators, volunteers and others), with an explanation as to the factual basis for the estimate.

5. A description of all organized activities proposed to take place during the event, and whether admission is to be charged.

6. A description or diagram showing the proposed location of the event, including all temporary facilities/structures/signage/equipment to be erected, ingress and egress, number and type of vehicles and whether existing structures/facilities are to be relocated or modified.

7. A parking plan showing the number of public parking spaces to be occupied by the event organizers, the location of satellite parking lots to be used for attendee parking, arrangements for shuttle bus transportation, and plans for publicizing the availability of off-site public parking.

8. An environmental protection plan showing proposed compliance with specified measures to reduce impacts and costs to the environment, the city, and the community. Such measures may include, but shall not be limited to:
a. Waste recycling and reduction.
b. Energy efficiency.
c. Protection of the marine environment.
d. Community education opportunities.
e. Monitoring and reporting compliance with the environmental protection plan.

9. Such other information determined by the community resources manager parks and recreation director to be necessary to evaluate the proposed event.

10. An application fee in any amount determined by resolution of the city council.

11. A dated signature of the organizer or its authorized agent attesting to the truth, completeness and accuracy of the contents of the application. (Ord. 16-1370 §6 (part), 2016)

12.30.030 Special event approval and permit issuance.

A. Special events are categorized as Impact Level I, II, or III event based on the number of participants, years of reoccurrence, location, time of the year, day(s) of the week, number of consecutive days, and any additional requests. The

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event levels may be further defined in a special events policy guide adopted by the city council.

B. Special events applications must be submitted as follows:

1. New events: If the new event is an Impact Level I or II, must be submitted at least ninety (90) days in advance of the event. If the new event is an Impact Level III, must be submitted no later than July 30 for the following calendar year.

2. Returning Level III events: must be submitted no later than July 30th for the following calendar year.

3. Returning Level II events: must be submitted at least ninety (90) days prior to the event.

4. Returning Level I events: must be submitted at least thirty (30) days prior to the event.

C. The parks, and recreation, and community resources advisory commission and city council will evaluate and recommend approval of Impact Level III events and a "Nothing Weekend" first, and then recommend Impact Level II events within the targets established in peak season event limits.

D. At the discretion of the community resources manager parks and recreation director, applications may be submitted and approved after the application submittal deadline has passed, provided:

1. There are unforeseeable circumstances (memorial service, team victory celebration, need for minimal marketing/advertising).

2. The event does not exceed peak season or off season event limits.

3. The event can still meet all of the event approval findings (as noted in subsection (F) of this section).

E. Special events will be reviewed as follows:

1. Any new event to Hermosa Beach will be subject to a public hearing before both the parks, and recreation, and community resources advisory commission and the city council.

2. Returning Level III events: will be subject to approval by both the parks, and recreation, and community resources advisory commission and the city council.

3. Returning Level II events: will be subject to approval by the parks, and recreation, and community resources advisory commission and subject to appeal to the city council.

4. Returning Level I events: will be reviewed and approved by the community resources manager parks and recreation director and subject to appeal to the parks, and recreation, and community resources advisory commission.

F. The community resources manager parks and recreation director may issue a special events permit upon finding that:

1. The special event is considered by the appropriate level of review identified in subsection (E) of this section.

2. The applicant reimburses the city for all costs incurred by the city in connection with the event, including public safety, traffic control and monitoring.

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3. The number of estimated attendees can be accommodated at the proposed location and surrounding area.

4. The applicant is capable and qualified to manage the event in a competent, professional manner in accordance with all conditions of approval.

5. Adequate provision has been made for satellite parking, shuttle transportation and traffic control.

6. Adequate provision has been made for security, crowd control, ingress and egress, and cleanup.

7. The total number of days required for the event shall not exceed sixteen (16) days.

8. The applicant provides required insurance, deposits, bonding and indemnification of the city.

G. The community resources manager parks and recreation director may impose such conditions and operational rules and regulations on the special event permit as are necessary to minimize its impact on the community and to assure that it will not be a detriment to public health and safety. Such conditions include, but are not limited to:

1. Monetary deposits, bonds and other security as may be necessary to guarantee performance of all required conditions, cleanup and repair of any city property or facilities damaged as a result of the event.

2. Procurement of liability and other insurance policies to protect the applicant and attendees, naming the city and its officials and employees as additional insureds.

3. Limitations on the hours of operation and volume of public address systems and/or amplified music.

H. Any person may appeal a decision in regards to a special event permit application by filing an appeal in writing to the city clerk within ten (10) days of the decision. The appeal shall set forth the grounds upon which the appellant believes the decision is in error or contrary to applicable law. The appellate body shall consider and take action on the appeal at its next regular meeting following receipt of the appeal; provided, that it may continue its deliberations to a date certain with the consent of the applicant. The decision of the appellate body shall be final. (Ord. 16-1370 §6 (part), 2016)
(Ord. # 22-1452 §2, adopted 10/25/2022, effective 11/24/2022)

12.30.040 Commercial Groups–Permit required.

Permits shall be required for any commercial group requesting use of any outdoor area or public facility within the city. Any firm, association, partnership, business trust, corporation or company that is hosting a special event for the purposes of advertising or generating revenue for profit shall be considered a commercial group. Such permits shall be subject to a fee established by the city council, plus all costs incurred by the city on behalf of the event. (Ord. 16-1370 §6 (part), 2016)

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12.30.050 Nonprofit organizations–Permit required.

Permits shall be required for any nonprofit group requesting use of any outdoor area or public facility within the city. Nonprofit groups may file a non-profit fee waiver or reduction request with the community resources manager parks and recreation director subject to approval by the city council. Such permits shall be subject to the applicable full, reduced or waived fee, plus all costs incurred by the city on behalf of the event. (Ord. 16-1370 §6 (part), 2016)

12.30.060 Pass-throughs–Permit required.

Permits shall be required for any group requesting use of any outdoor area or facility for a pass-through event within the city. A pass-through event is one in which neither the start nor finish occur within the city, but the event requests to utilizes city right-ofway to pass through the city. Such events shall be subject to a permit processing fee established by resolution of the city council, plus all costs incurred by the city on behalf of the event. (Ord. 16-1370 §6 (part), 2016)

12.30.070 Block party permits.

Requests for permits for use of public rights-of-way for block parties may be made only by Hermosa Beach residents to the chief of police. All permit requests shall be subject to review and approval by the chief of police or his/her designee. Such permits are subject to a permit processing fee established by resolution of the city council. (Ord. 16-1370 §6 (part), 2016)

12.30.080 Commercial filming permits.

As determined by the California Legislature in California Government Code Section 14998.1, motion picture production is an important industry to the economy of California and local governments in this state should accordingly provide an environment conducive to the undertakings of the motion picture industry. To that end, the city expresses its desire and intention to create and maintain an environment in the city conducive to motion picture production activities in all areas of the city.

In accordance with this purpose, film permits for nonpermanent filming activities may be issued for filming on or in any private or city-owned property in any area of the city, irrespective of zoning in the area in which the permit is issued; provided, that such transient activity to which the permit applies will not be unduly disruptive of neighboring land uses. The community resources parks and recreation department is vested with the authority to approve or deny film permits for nonpermanent filming activities in any area of the city and in making such determination to approve or deny a film permit application, to exercise its discretion to determine: (A) whether a particular filming activity is permanent or nonpermanent; (B) whether a particular filming activity would unduly interfere with or disrupt neighboring land uses so as to justify denial of the permit; and (C) mitigation measures to reduce any adverse impact on neighboring land uses. Conditions imposed under any permit shall reduce, to the extent the community resources parks and recreation department determines appropriate in light of both the neighbors’ and permittees’ concerns, any adverse impact on neighboring land uses.

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A "nonpermanent" filming activity, for purposes of this section, is an activity under an approved permit which involves no more than fifteen (15) days of consecutive filming at a single location.

The city council may adopt or amend from time to time the filming policy and procedures, which shall be consistent with this section and shall act as guidelines to the community resources parks and recreation department in issuing or denying permits including appeal rights thereto, and which shall be incorporated by reference into any film permit which the community resources parks and recreation department may issue. All film permits shall be subject to imposition of fees which shall be set forth in the filming policy and procedures. (Ord. 16-1370 §6 (part), 2016)

12.30.020 Costs for repairs.

The cost for repairs for any damage incurred as the result of activities related to a special event will be deducted from the event deposit or shall be required to pay the cost of the repair if more than the deposit. (Ord. 16-1370 §6 (part), 2016)

12.30.020 Tents.

Tents and other temporary structures or equipment erected in conjunction with a permitted special event may remain overnight; provided, that a security guard is present at all times. (Ord. 16-1370 §6 (part), 2016)

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RENAMING THE

COMMUNITY RESOURCES

DEPARTMENT TO PARKS

AND RECREATION

DEPARTMENT

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BACKGROUND
• At its December 9 meeting, City Council
directed staff to return to City Council to
execute the official renaming of the
Community Resources Department to the
Parks and Recreation Department

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RECOMMENDATION
Staff recommends HBMC updates for
the Department name change,
along with renaming the Community
Resources Director the Parks and
Recreation Director, and the Parks,
Recreation, and Community
Resources Advisory Commission to
the Parks and Recreation Advisory
Commission

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City of Hermosa Beach | Page 1 of 5
Meeting Date: January 13, 2026
Staff Report No. 26-PW-002
Honorable Mayor and Members of the Hermosa Beach City Council

ADOPT A RESOLUTION AND AUTHORIZE CHANGE ORDER FOR THE
CONSTRUCTION OF CIP 699 PARKING LOT C STRUCTURE IMPROVEMENTS CEQA: Determine that CIP 699, Parking Lot C Structure Improvements, is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15301(Existing Facilities). The proposed project scope involves functional improvements to the existing parking structure.
(City Engineer Saad Malim)
Recommended Action:

Staff recommends City Council:

1. Determine that CIP 699, Parking Lot C Structure Improvements, is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15301(Existing Facilities).

2. Adopt a resolution authorizing an increase of $240,873, to fund the construction contract change order with Slater Waterproofing, Inc. for a total current authorization of $2,243,415 for CIP 699 Parking Lot C Structure Improvements (Attachment 1);

3. Approve an appropriation of $151,957 to CIP 699 Parking Lot C Structure Improvements in the Capital Improvement Project fund for the proposed change order from remaining CIP 603 funds; and

4. Authorize the City Manager to execute the first amendment to the proposed contract, and approve minor modifications if necessary, and the City Clerk to attest, subject to approval by the City Attorney (Attachment 3).

Executive Summary:

At its May 13, 2025 meeting, City Council awarded a construction contract (Attachment 2) to Slater for Capital Improvement Program (CIP) Project 699 Parking Lot C Structure Improvements in the amount of $1,740,542 plus an approximately 15 percent contingency in the amount of $262,000. During the first month of construction, engineering staff identified multiple broken and compromised post tension (PT) tendons in the parking structure deck on levels two and three. Out of an abundance of caution, staff closed the facility to all public access, installed shoring throughout the structure, and conducted an emergency structural investigation to quantify the extent of the issue and to advance the necessary repairs.

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City of Hermosa Beach | Page 2 of 5
The scope of work in the current project (CIP 699) only included minor painting, as a larger painting effort was anticipated to be scheduled concurrent with additional structural repairs as part of future Phase II improvements with CIP 611. Staff has been able to complete a majority of the remaining structural elements anticipated for Phase II in the current project and also identified that the current spall repairs have been significantly more invasive, and visually unappealing, than anticipated. For these reasons, staff recommends taking advantage of the current closure of the facility to complete a comprehensive repainting of the structure. Completing the work now will be more efficient and less impactful to the community than if deferred to a future project. Staff recommends City Council approve an increase of $240,873 to fund the construction contract change order to accommodate the repainting of the facility and to avoid parking structure usage impacts in the near future.

Background:

At its May 13, 2025 meeting, City Council awarded a construction contract to Slater in the amount of $1,740,542 with a project contingency of $262,000. The project scope includes repairs of various structural components, concrete repairs, installation of waterproof coating, installation of new guardrails and barrier cables, improvements in the electrical room, replacement of light fixtures, installation of new sump pumps and a new level transducer, power washing of concrete surfaces, restriping, minor painting, and some other aesthetic repairs to the parking structure.

The scope of work for this project was developed based on a condition assessment report conducted by the City’s on-call civil engineering consultant in January 2021 as well as supplemental structural investigations completed in 2024 as part of the final design preparation. The structural assessment recommended necessary high priority structural repairs and improvements to electrical and mechanical systems to address existing deficiencies. These repairs and upgrades were advanced to ensure safety and extend the service life of the facility
Additional Repairs
During the first week of construction, as part of concrete spawl repairs on the top deck, multiple compromised PT tendons were encountered during demolition. The number of broken PT tendons warranted a further structural investigation of the condition of PT tendons across the top deck to determine the extent of the problem and identify necessary repairs. The City’s structural engineers completed a detailed structural investigation and analysis in November/December and, to ensure public safety, recommended an immediate full structure closure as well as extensive shoring and bracing at all levels to facilitate the necessary PT tendon repairs. The facility was fully closed on November 26, 2025, for an anticipated period of approximately 6 to 8 weeks to expedite the necessary repairs in a safe and expedited manner to reduce overall schedule impacts.

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City of Hermosa Beach | Page 3 of 5
Due to the unforeseen full parking structure shutdown, staff identified an opportunity to complete additional structural repairs that would have been part of the Phase 2 improvements for this project, that have been added to the scope as the contractor was able to increase necessary staffing and take on the added repairs to avoid parking structure usage impacts in the future. These added repairs include all remaining structural repairs from January 2021 report, additional electrical improvements, and installation of bollards for safety in the pay stations in the vicinity of the elevator. The only remaining work for Phase 2 (CIP 611) would be limited to fire suppression system, electrical panel and mechanical upgrades that would be completed as part of that future project. These additional repairs are being completed within the available project contingency.

Past Council Actions
Meeting Date Description
May 13, 2025 Award of Construction Contract to Slater Waterproofing Inc.

Discussion:

The scope of work in the current project (CIP 699) only included minor painting as it was anticipated that additional invasive structural repairs as part of CIP 611 – Parking Structure C Phase II improvements would be required and that a more comprehensive painting would be completed following that effort. Staff has been able to advance many of the remaining structural elements anticipated for Phase II in the current project, and also identified that the current spall repairs and epoxy crack repairs on walls have been significantly more invasive, and visually unappealing, than anticipated. For these reasons, staff recommends taking advantage of the current closure of the facility to complete a comprehensive repainting of the facility. Completing the work now will be more efficient and less impactful to the community than in a future project.

Staff prepared a set of plans and specifications for the painting work in order to obtain an estimate for the work from the current contractor. The painting would include preparation and painting of all walls, columns, ceilings, and beams on the second and third floors; bollards and stairs on all floors and exterior painted concrete columns and beams on the structure.

Based on the plans and specifications, Slater provided a proposed change order in the amount of $240,873. Staff reviewed the proposed change order and finds that the proposed cost is consistent with expectations and is a good value. As Slater is currently working in the facility, which is entirely closed, and their ability to self-perform the task (i.e., no sub-contractors) and avoid additional mobilization on the project site, further competitive bidding would not produce any competitive advantage to the City, and likely miss the opportunity to complete much of the work during the temporary and/or partial closure(s).

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City of Hermosa Beach | Page 4 of 5
Staff recommends City Council approve an increase of $240,873, to fund the construction contract change order for painting with Slater Waterproofing, Inc. for a total current authorization of $2,243,415 for CIP 699 Parking Lot C Structure Improvements.

The additional painting work is not expected to impact the overall schedule as it can be completed concurrently with the repair work. The overall project is currently anticipated to be completed in March 2025.

Environmental Analysis:

The Project is exempt under CEQA pursuant to CEQA Guidelines Section 15301 (Existing Facilities). The proposed work is a minor alteration of existing public structures or facilities involving negligible or no expansion of existing use. No exceptions to the CEQA exemption apply.

Fiscal Impact:

The total change order for Slater Waterproofing is $240,873. Previously, City Council approved $2,002,542 in spending authority for the construction of the project; including $1,740,542 for Slater’s construction contract and $262,000 in construction contingency funds. The change order will bring the total potential project authorization with Slater up to $2,243,415.

To cover the change order, staff intends to utilize $88,916 of remaining available budget in the 122 Tyco Fund. Staff plans to budget the remaining $151,957 balance for the change order in the 301 Capital Improvement Project Fund.

Staff has identified $151,957 of unused remaining CIP 603 South Park Slope, Irrigation and Landscape Improvement budget. CIP 603 South Park is completed underbudget.

Staff is requesting to release and transfer $151,957 of the unused remaining CIP 603 budget to the CIP 699 Parking Lot C to cover the Slater change order.

Agreement Modification Request
Agreement
Current
Authorized
Amount
FY 2025-26
Budget
Dept. Account #
Budget
Transfer
Modified
Request
Amount
Total Revised
Contract
Amount
Slater
Waterproofing
Inc.
$587,084
$69,370
$124,800
$959,288
$0
$0
122-8699-4201
149-8699-4201
161-8699-4201
190-8699-4201
301-8699-4201
301-8603-4201
+$151,957
- ($151,957)
$88,916
$151,957
$676,000
$69,370
$124,800
$959,288
$151,957
$0
Project
Contingency $262,000 122-8699-4201 $262,000
Total: $2,002,542 $240,873 $2,243,415

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City of Hermosa Beach | Page 5 of 5
Attachments:

1. Resolution Approving Amendment No. 1 to Slater Waterproofing Contract

2. CIP 699 Contract Signed

3. Amendment No. 1 to Slater Waterproofing Construction Contract

4. Amendment No. 1 to Slater Waterproofing Contract - Exhibit A-1 Respectfully Submitted by: Saad Malim, City Engineer
Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, City Manager

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Page 1 of 2 ends

CITY OF HERMOSA BEACH
RESOLUTION NO. 26-XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH AUTHORIZING AMENDMENT NO. 1 TO THE CONTRACT
AGREEMENT WITH SLATER WATERPROOFING, INC. FOR THE
CONSTRUCTION OF CAPITAL IMPROVEMENT PROGRAM 699 PARKING

LOT C STRUCTURE IMPROVEMENTS PROJECT
WHEREAS, the City of Hermosa Beach (“City”) previously awarded a competitively bid contract for the Capital Improvement Program 699 Parking Lot C Structure Improvements (“Project”) to Slater Waterproofing Inc. (“Contractor”) in the amount of $1,740,542 (“Original Contract Price”) with a project contingency of $262,000 (“Original Contingency”), for a total original authorization of $2,002,542 (collectively, “Original Authorization”); and WHEREAS, the City executed a contract agreement with the Contractor dated July 9, 2025 (“Agreement”), for the Project; and
WHEREAS, during the course of construction of the Project the Original Contingency was exhausted and City staff identified additional work necessary to complete the Project; and
WHEREAS, the City Council desires to amend the Agreement in order to modify the scope of work and increase the compensation to cover the expenses for additional work needed to complete the Project.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference.

SECTION 2. Authorization. The City Council authorizes the following:
a. The City Engineer or designee to act on the City’s behalf in approving any alterations or modifications of the design and plans approved by this Resolution.
b. The City Manager or designee to execute Amendment
No. 1 to the Agreement as set forth in Exhibit A, attached hereto and incorporated herein by reference.
c. The increase of the Original Authorization by $240,873 to fund the additional work for the Project, for a total current authorization of $2,243,415.

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Page 2 of 2 ends

SECTION 3. Design Immunity. The approval and authorization granted by this Resolution is intended to avail the City and the City’s delegated officers of the immunities set forth in California Government Code section 830.6.

SECTION 4. California Environmental Quality Act (“CEQA”). The City Council finds that this Resolution is not subject to CEQA pursuant to Section 15301 (the proposed work is a minor alteration of existing public structures or facilities involving negligible or no expansion of existing use).

SECTION 5. Severability. If any section or provision of this Resolution is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, or contravened by reason of any preemptive legislation, the remaining sections and/or provisions of this Resolution shall remain valid. The City Council hereby declares that it would have adopted this Resolution, and each section or provision thereof, regardless of the fact that any one or more section(s) or provision(s) may be declared invalid or unconstitutional or contravened via legislation.

SECTION 6. Certification. The City Clerk shall certify to the passage and adoption of this Resolution; cause the same to be entered among the original resolutions of the City; and make a minute of the passage and adoption thereof in the records of the proceedings of the City Council in the minutes of the meeting at which time same is passed and adopted.

SECTION 7. Effective Date. This Resolution will become effective immediately upon adoption.

PASSED, APPROVED, and ADOPTED on this 13th day of January 2026.

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