the section being inspected to insure good communications between members ofthe crew.
Any Red Flag Conditions shall be reported immediately to the City. Red Flag Conditions are things such as root ball or other large obstruction blocking tlow path. large hole in pipe or other defect that could lead to a collapsed pipe, collapsed pipes. large offsetjoint where sewage may be leaving the system. etc.
2. Manhole Inspection.
in the report and in the CIS feature classes and tables and reported to the city.
B. Order of Work.
The Contractor shall coordinate its work with all other workers or utility companies working in the work area designated for CCTV inspection.
Sewer video inspection ofeach segment ofa sewer main shall be done a maximum ofone week after the cleaning ofthat segment (the City to clean the pipeline segments). If the video inspection ofthe sewer line is not done within the next week after the cleaning day. new line cleaning shall be performed for the same segment by the contractor at no extra cost to the City before the video inspection.
C. Sewer Mains and Manholes to be lnspected.
All sewer mains and manholes shall be visually inspected using CCTV and video. The inspeclions shall be done one sewer section at a time. Flows shall be controlled as specified herein while the inspection work is in progress. Sewer line and manhole location maps will be provided only upon request to the city. The city's maps are not guaranteed to be 10002 accurate.
D. Submittals.
The Contractor shall deliver monthly video inspections and logs on a thumb drive or extemal hard drive concurrenl with the submission ofan invoice.
2. l'he contractor shall fumish one color video recording. with the target. for each section of the sewer inspected and JPEC files of all photographs taken during the inspection. The videos shall show the date the work was performed and the location ofthe entry manhole.
Videos shall indicate cumulative lootage from the entry manhole, as verified by the camera-mounted lransmitter and receiver. Video recordings shall be included in the monthly report.
The video files shall be in standard MPEG/JPEG format. lf the City approves a different electronic file fbrmat to allow for a higher-resolution video or photo file. the Contractor shall also deliver a "viewer" program and support for the software used.
3. The Contractor shall furnish a report and high-resolution photos tbr every section of the sewer mains indicating the location ofall laterals and connections encountered. the location of any breaks. obstructions. offsets. high points, sags. or other major defects, and the condition ofmanholes. All reports shallbe neatly typed. Photos, thumb drives. hard drives, repons, and all related work shall be included in various items and shall not be considered for additional payment.
4. The Contractor shall deliveran extemal hard drivethat contains comprehensive NASSCO Data. including the following:
a) Standard PACP Exchange database;
An ESRI GIS file geodatabase with the feature classes, tables, and fields. and choice values described in EXHIBIT A, Sections A and A. I . The file shall be provided using NAD 1983 State Plane Califomia VI FIPS 0406 (US Feet) coordinate systemi All video inspections and photographs;
Plots ofeach pipe inspected with the defects shown with distance in the pipe:
Observation reports with images;
List of all Red Flag Conditions found in the system:
List of all incomplete inspections with reasons for not completing themi List of all areas where roots were removed;
Copy ofthe "viewer" program in support ofthe software used; The final report ofthe sewer system.
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E. Safeh-,.
The Conrractor shall have a documented salety program in place that meets all applicable occupational saf'ety and health standards. rules. regulations. and orders established by the State of Califomia. The Site Safety Plan and all related work shall be included in various items and shall not be considered for additional payment. This document shall be submitted to the City before the beginning of the project.
F. Erperience.
The Contractor shall have at least five years' experience in the television inspection of sanitary sewers. The thumb drive and/or video files shall be reviewed by someone with a minimum of five years of experience in evaluating and repairing problems in sanitary sewer mains.
G. Flow Control.
When the sewer line's flow depth at the upstream manhole ofthe section being inspected is above the maximum allowable depth shown below. the flow shall be reduced by operating pump stations. plugging or blocking the flow. or pumping and bypassing the flow. Reducing the flow depth and all related work shall be included in various items and shall not be considered for additional payment.
I . Allowable Deoth of Flow.
when performing CCTV inspection, the flow depth shall not exceed 5% ofthe pipe diameter or the depth where the camera is not submerged. whichever is smaller. as measured in the manhole.
2. Pluseins or Blockins and Pumoins.
During video inspection. flow shall be reduced to the limits specified herein. when sewer flow conrrol is required, the Contractor shall fumish, install, and operate pumps. plugs, conduits. and other equipment to divert the flow ofsewage around the pipeline reach where work is to be pertbrmed.
A sewer plug shall be designed to release all or any portion of the sewage. A tagline shall be provided for the plug, which shall be inserted into the line upstream ofthe section being inspected.
The pumping system (if necessary) shall be sufficient to handle the existing flow plus additional flow that may occur during a rainstorm. If pumping is required on a 24-hour basis, engines shall be equipped to keep noise to a minimum. Standby pumps shall be provided as needed. The Contractor shall do pumping so that it will not damage public or private property or create a nuisance or health menace. The pumped sewage shall be in an enclosed hose or pipe and reinserted into the sanitary sewer system.
Sewage shall not be allowed to flow in gutters, streets, over sidewalks. etc.. nor shall it be allowed to flow into the storm inlets or conduits. After the work has been completed. the flow shall be restored to normal.
Plugging or blocking and all related u,ork shall be included in various items and shall not be considered for additional payment.
3. Flow Control Precautions.
When the flow in a sewer is plugged, blocked. or bypassed, precautions shall be taken to protect all sewers from damage that might resuh from sewer surcharging. Precautions shall also ensure that flow control operations do not cause llooding or damage to public or private propeny being served by the sewers involved. Sew'er flow shall not be disrupted lor any ofthe city's customers.
I. llleasu remcn t and Pat ment.
The following items of work will not be measured for payment, but the cost thereof will be included in the prices named in the various bid items for the work:
I . Data entry. computerized equipment, software, and hardware to submit the required electronic submittals.
2. Completion of all electronic forms.
3. Photographic equipment and supplies used to show sewer pipe and manhole defects. 4. Bypass pumping and flow control where required by the Conrractor to perform his or her work.
5. Demobilization and mobilization.
6. Updates to the schedule as required by the City.
7. Right ofentry to private property.
8. Dye testing of service connections in order to meet the CCTV specification.
Payment for the work. as further specified herein, shall include all compensation to be received by the Contractor for furnishing all tools. equipment, supplies, and manufactured articles and for all labor. operations. mobilization, and incidentals appurtenant to the work being described. as necessary to complete the various items ofthe work specified, including occupational Safety and Health Administration requirements lor any item that is not specifically set forth in the proposal. and the costs therefor shall be included in the prices named in the various bid items for the work.
Payment for maintenance of traffic and detour barriers and for conforming to all ofthe provisions ofthese specifications shall be considered to be included in the price for the various bid items for various items of work wherein maintenance or traftlc and detours is required and no additional allowance will be made therelbr.
In cases where the sewer is entirely cleaned and inspected manhole-to-manhole. payments tor CCTV inspection ofsewer mains will be based on the measured linear footage between manholes along the existing sewer centerline from manhole wall to manhole wall at the agreed-upon unit price.
All invoicing will be by sewer segment. and payment will be made when all punch list items and rework are completed for each Sewer Segment.
The payment for inspecting the City's manholes will be based on the inspection. photo. and video footage ofeach manhole at the agreed-upon unit price.
J. Contractor's CCTV lnspection Services Standard Operating Procedures.
To assure that all Project sewer pipes are thoroughly inspected and that a usable, quality product is delivered to the city, the Contractor is to follow the following standard operating procedures at all times during this Project. Ifany ofthe procedures and guidelines are unclear or ambiguous, the Contractor is to seek guidance from the city before proceeding. l. CCTV Software
The Contractor shall use a digital CCTV data acquisition software program for the collection of the CCTV data. Ifthe program does not save the video file in standard MPEC format. the program shall include a "viewer" program. which allows concurrent viewing ofthe CCTV data and video.
The aforementioned viewer program shall be provided to the City at no cost. CCTV observations shall be recorded using NAASCO PACP and MACP standards. CCTV reports shall be provided in PDF format.
2. City's Review of CC'|V Submittals.
Concurrent to submitting a monthly invoice by the Contractor. the Contractor shall provide quality control ofthe submitted work product and submit copies ofvideo. digital data, and image findings in a format specified by the City. The City will perform a Quality Assurance review and no payment shall be made for the submitted work until the City reviews and approves submitted videos and quantities of estimated linear foot ofsewer line videotaped.
The Ciry shall confirm or reject the condition assessment results submitted by the Contractor within two weeks of the submission. The city will return work in need of correction or rework to the Contractor on a bi-ueekly basis.
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The Contractor agrees to abide by the city's submission guidelines for electronic data. reports, and quality standards. The City Engineer's decision is final except in cases where all City guidelines are met and the interpretation ofacceptance is subjective.
3. Approval Cuidelines.
The City will base its review of the submitted work product upon the following submission guidelines:
All submittals rejected by the City shall not be considered tbr payment and shall be redone by the Contractor. All hardships or irregularities during video inspection must be thoroughly. clearly. and properly documented with photographs and comments for a pipe to be considered un inspectable.
The proper videotaping procedures are outlined below in the Videotaping Procedures and STOP locations section. All subminals with premature or improper STOP procedures will be rejected.
The clarity of the video inspection shall be in a quality wherein the City may visually confirm the pipe's condition with no obstruction or excessive wastewater llows. Ifthe City cannot positively confirm the condition ofthe pipe due to poor video quality, pipe flow or obstruction. then the submittal may be rejected by the City if:
The pipe was improperly cleaned. or exhaustion ofapproved cleaning methods was not properly documented.
The pipe flow was not stopped or controlled as per the specifications. .1. VideotaDins Procedures and "STOP" Locations.
Payment shall be at the unit price bid as noted in the specifications tiom the start manhole structure to the end manhole structure or fiom the start manhole to a STOP location.
All video inspections submitted by the Contractor shall proceed only as detailed by the specific situations outlined below :
lst condition - Ideally, the video inspection shall proceed tiom the start manhole structure to the end manhole structure without obstruction, blockages. or interference from excessive wastewater flows. Inspections shall proceed from upstream to downstream unless access into the upstream structure is prevented or the inspection is a reverse setup.
2nd condition - If a STOP location is encountered before reaching the end manhole structure. then:
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All STOP locations shall be confirmed by video imaging from the start of the run (first manhole structure) to the point of the STOP causing event.
Include appropriate observation coding and clear concise comments in the report documenting the reason for the STOP event.
Any STOP event shall be followed with a REVERSE SETUP from the opposite end ofthe line segment.
Ifthe reverse video inspection can proceed from the end manhole structure to the point of the initial STOP causing event. then the video inspection shall be considered complete.
3rd Condition - Proceeding from the REVERSE SETUP as outlined in the 2nd Condition above. if a second STOP location is found before reaching the initial STOP point during the cleaning procedure. its presence shall be confirmed by video imaging fiom the start of the REVERSE SETUP run to the point of the STOP causing event. lnclude appropriate observation coding and clear concise comments in the report documenting the reason for the STOP event.
Line cleaning and incomplete inspection work is submitted without a picture and thorough. clear. concise description ofthe STOP event.
A REVERSE SETUP and camera run is not attempted after a STOP is recorded and when access by the camera at the opposite end ofthe selected line segment is feasible.
Where REVERSE SETUPS are attempted but unsuccessful, thorough documentation with videos. pictures and comments must be provided in order for the area to be considered "Uninspectable".
ln any instance where the feasibility or acceptability ofa REVERSE SETUP or STOP event is in question. the Contractor shall contact the City. which shall make the final decision on such matters.
Excessive wastewater is present in the line as described in these specifications.
In any instance where the city rejects the work or if the City determines that the Contractor failed to follow the standard operating procedures.
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5. No Pavment and Reiection for Partiallv Comoleted Work The city will not pay and will reject partially completed work in the following situations:
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K, Work Hours.
The Contractor must complete all work such that no homeowner is without sewer service unless otherwise directed by the city. Local noise ordinances or agencies controlling roadway closures may control starting or stopping operations. Before starting operations, the Contractor shall advise the City ofthe restrictions imposed by the local agencies.
The workdays are Monday to Friday. and the work hours are from 7am to 7 pm. local time. Local restrictions imposed by the local agencies supersede the workdays and the work hours. No work will be allowed on weekends or holidays except at the discretion ofthe City.
L. Decrease/Increase in Service and Stop Work Due To Inclement Weather.
The unit quantities set forth in this Request for Proposals are best estimates, and the actual unit quantities may differ from those set forth in the Request for hoposals. This Request fbr Proposals and the ultimate Agreement do not guarantee a specific amount ofwork or lump sum payment. ln the event the actual unit quantity for any item exceeds the unit quantity stated in the Request for Proposals, the Contractor will be required to notify and obtain approval ofthe City prior to proceeding to perform cleaning and inspection services with respect to such additional unit quantities. Upon receipt of written authorization from the City, the Contractor will be required to provide cleaning and inspection services at the agreed upon unit prices with respect to up to one hundred twenty percent ( 120%) ofthe unit quantity set forth in the Request for Proposals for any item.
The City further reserves the right to suspend or stop the performance oiany or all ofthe work under the Agreement due to inclement weather conditions.
2 EXHIBIT B _ SAMPLE CONTRACT
PROFESSIONAL SERVICES AGREEMENT FOR THE
2025 SEWER MAINS CCTV VIDEO INSPECTION AND CT,EANING
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement") is made this _ day of
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2023, by the CITY OF IMPERIAL. a public entity (hereinafter referred to as -CITY") and [NAME OF CONTRACTOR]. a [TYPE OF ENTITY AND STATE OF ORGANIZATIONI, (hereinafter referred to as "CONTRACTOR"). CITY and CONTRACTOR are sometimes hereinafter individually referred to as "Party" and are hereinafter collectively referred to as the "Parties."
RECITALS
The following recitals are a substantive part ofthis Agreement:
L This Agreement is entered into pursuant to City of Imperial Council authorization dated _,2025.
CITY has determined there is a need to retain the professional services ofa qualified company to provide CCTV video inspection of CITY's gravity sewer mains and manholes (the "Project") in accordance with the Request for Proposals for the 2025 CITY OF IMPERIAL Sewer System CCTV Video Inspection Project, dated November 7. 2023 (hereinafter referred to as the "Request for Proposals") prepared by CITY.
In response to the Request for Proposals. CONTRACTOR has submitted to CITY a proposal. dated [DATE], to provide CITY with professional CCTV video inspection the "Proposal").
CONTRACTOR represents and maintains that it is uniquely qualified by virtue of its experience. training. education. reputation, and technical expertise to provide the professional CCTV video inspection services to CITY for the Project and has agreed to provide such services as provided herein. CITY does not have the personnel. training. certification, or specialized technical expertise necessary to perform the work and services contracted for herein.
CITY desires to retain CONTRACTOR to provide such professional CCTV video inspection and cleaning services for the Project.
AGREEMENT
THE PARTIES MUTUALLY AGREE AS FOLLOWS
Term and Termination. This Agreement shall cover services rendered from the full execution of this Agreement through completion of the tasks outlined in the Request for +
.5
Proposals and CONTRACTOR's Proposal, unless earlier terminated by the CITY. This Agreement may be terminated by CIT'Y without cause upon thirty (30) days'written notice. ln such an event. the CITY will compensate CONTRACTOR for work performed to date in accordance with Section
3.4 of this Agreement. CONTRACTOR is required to present evidence to suppon the completion of the performed work. CONTRACTOR is required to present evidence to support the completion of the performed work.
2. Services to be Provided.
2.1 Scope of Services and Standard ofPerformance. In compliance with all terms and conditions of this Agreement. CONTRACTOR agrees to provide and perform professional cleaning and CCTV video inspection of CITY's gravity sewer mains and manholes for the Project as set forth in (a) the Proposal, which is attached hereto as Exhibit *A" and incorporated herein by reference. and (b) the Scope of Work included in the Request for Proposals. which is attached hereto as Exhibit "B" and incorporated herein by reference (hereinafter referred to as the "Scope of Services," the "Services" or "Work"). As a material inducement to CITY entering into this Agreement. CONTRACTOR acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding. CONTRACTOR's Services and Work shall be performed in a skillful and competenl manner and shall be held to a standard of quality and workmanship prevalent in the industry for such Services and Work and with the standards recognized as being employed by professionals in the same discipline in the State of Califomia. CONTRACTOR represents and warrants that it is skilled in the professional discipline necessary to perform the Services and Work and that it holds the necessary skills and abilities to satisry the standard of work as set forth in this Agreement. CONTRACTOR represents and warrants that it and all of its employees. subconsultants and subcontractors providing any Work or Services under this Agreement shall have sufficient skill and experience to perform the Services and Work assigned to them. All Services and Work shall be completed to the reasonable satisfaction of CITY. The Proposal, the Request for Proposals, and this Agreement do not guarantee any specific amount ofwork.
2.2 Contract Documents. The Agreement between the Parties shall consist of the tbllowing: ( l) this Agreement: (2) CONTRACTOR's Proposal submitted to CITY: and the Scope of Work included in the Request fbr Proposals. which shall collectively be referred to collectively hereinafter as the "Contract Documents." The CONTRACTOR's Proposal is attached hereto as Exhibit "A" and is hereby incorporated by reference and made a part ofthis Agreement. The Scope of Work included in the Request fbr Proposals is attached hereto as Exhibit "B" and is hereby incorporated by reference and made a part of this Agreement. AII prolisions of the Contract Documents shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents. the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document. w h ich shall be determined in the lbllon ing order of priority: ( I st) the terms and conditions of this Agreement: (2nd) the provisions ofthe Consultant's Proposal (Exhibit "A"): and (3rd) the provisions ofScope of Work.
2.3 Comoliance with Law. CONTRACTOR shall comply at all times during the term ofthis Agreement with all applicable laws, ordinances, codes. and regulations ofthe federal, state, and local government. including without limitation all applicable fair labor standards and CaI/OSHA requirements. CONTRACTOR shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules. and regulations in any manner affecting the performance ofthe Work and Services. including all CaI/OSHA requirements, and shall give all notices required by law. CONTRACTOR shall be liable for all violations of such laws and regulations in connection with performing the Work and Services. If CONTRACTOR performs any Work or Services in violation of such laws, rules. and regulations, CONTRACTOR shall be solely responsible for all penalties and costs arising therefrom. CONTRACTOR shall defend. indemnifo, and hold CITY. its officials, officers, employees. agents and volunteers. free and harmless from any claim or liability arising oul of any failure or alleged failure to comply with such laws. rules. or regulations.
2.4 Licenses, Permits. and Fees. Prior to performing any Services or Work hereunder CONTRACTOR shall obtain all licenses. permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall. at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license. permit, qualification, or approval that is legally required for CONTRACTOR to perform the Work and Services under this Agreement. CONTRACTOR shall have the sole obligation to pay for any fees. assessments. and taxes. plus applicable penalties and interest. which may be imposed by law and arise from or are necessary for the CONTRACTOR's performance of the Work and Services required by this Agreement, and shall defend. indemnif,. and hold CITY, its officials. officers, employees. agents and volunteers. free and harmless from and againsl any claim or liability arising out ofany failure or alleged failure to obtain such license. permits. and approvals of whatever nature that are legally required to pertbrm the Work or Services.
2.5 Familiariw with Work. By executing this Agreement. CONTRACTOR warrants that: (l) it has thoroughly investigated and considered the Scope of Work or Services to be performed: (2) it has carefully considered how the Services should be performed and has carefully examined the location or locations at or with respect to where such Services or Work is to be performed and is aware ofall conditions there: and (3) it understands the facilities. difficulties, and restrictions oIattending performance ofthe Services under this Agreement. Ifthe Services involve work upon any site. CONTRACTOR represents and maintains that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing. prior to commencement of any Services hereunder. Should CONTRACTOR discover any latent or unknown conditions materially differing from those inherent in the Work or as represented by CITY. it shall immediately inform CITY of this and shall not proceed. except at CONTRACTOR's risk. until written instructions are received from CITY.
2.6 Care of Work. CONTRACTOR shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment. materials, papers, documents, plans, studies. and/or olher components thereofto prevent losses or damages. and shall be responsible for all such damages. to persons or property, until acceptance ofthe Work by CITY. except such losses or damages as may be caused by CITY's own negligence.
2.7 Further Responsibilities of Parties. Both Parties a8ree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments. prepare all documents. and take all actions as may be reasonably necessary to carry out the purposes ofthis Agreement. l. Compensation.
3.1 Amount. For the Services and Work rendered pursuant to this Agreement, CONTRACTOR shall be compensated by CITY for each manhole inspected and each linear foot of sewer cleaned and inspected, as set forth in the Scope of Work (Exhibit "8"), at the unit prices set forth in the Price Proposal Form included within the Proposal (Exhibit *A"). CONTRACTOR acknowledges that the unit quantities set forth in the Request for Proposals are best estimates by CITY and that the actual unit quantities may differ from those set forth in the Request for Proposals. CONTRACTOR shall noti! and obtain approval of CITY prior to perform ing Services with respect to any item in excess ofthe estimated unit quantity for such item set forth in the Request tbr Proposals. Upon receipt of written authorization from CITY'sCity Managerorhisor her designee, CONTRACTOR agrees to provide Services at the unit prices set forth in the Proposal with respect to up to one hundred twenty percent (120%) of the unit quantity set forth in the Request for Proposals for any item.
3.2 Payment. For Work or Services under this Agreement, payment shall be made in arrears per invoice for Work completed, subject to the payment provisions set forth in the Scope of Work (Exhibit "8").
3.3 Changes in Scope. ln the event any change or changes in the Scope of Services is requested by CITY and agreed to by CONTRACTOR. the Parties shall execute a written amendment to this Agreement, sefting forth with particularity all terms of such amendment. including, but not limited to. any additional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation ofany documents. other work product. or work: and/or (b) to provide for additional services not included in this Agreement or not customarily f'umished in accordance with generally accepted practice in CONTRACTOR's profession.
3.4 Termination. CITY shall have the right to terminate this Agreement, without cause, by giving thirty (30) days written notice of termination. llthe Agreement is lerminated by CITY. then the provisions ofparagraph 3 would apply ro that portion ofthe *ork completed.
.1. lnsurance requirements.
4.1 Commencement of Work. CONTRACTOR shall not commence work under this Agreement until all certificates and endorsements have been received and approved by the CITY.
All insurance required by this Agreement shall contain a Statement of Obligation on the part of the carrier to notiry the CITY ofany material change. cancellation, or termination at least thirty (30) days in advance.
4.2 Workers Com sation lnsurance . During the duration of this Agreement.
CONTRACTOR and all subcontractors shall maintain Workers Compensation lnsurance in the amount and type required by law. ifapplicable.
4.3 lnsurance Amounts. CONTRACTOR and all subcontractors shall procure and maintain insurance acceptable to CITY. Unless otherwise agreed or waived in writing by CITY's City Manager. CONTRACTOR and all subcontractors shall maintain the following insurance for the duration of this Agreement:
(a) Commercial general liability in an amount of$2.000.000.00 peroccurrence:
claims made and modilied occurrence policies are not acceptable: lnsurance companies must be acceptable to CITY and have a Best's Guide Rating ofA- Class Vll or better, as approved by the CITY.
(b) Automobile liability in an amount of $1.000.000.00 combined single limit:
claims made and modilied occurrence policies are 4lacceptable: Insurance companies must be acceptable to CITY and have a Best's Guide Rating ofA- Class Vll or befter. as approved by the CITY.
An Additional lnsured Endorsement for the policy under section 4.3 (b) shall designate CITY, its officers. officials, employees, agents, and volunteers as additional insureds for automobiles' owned. leased, hired. or borrowed by the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to CITY's requirements, as approved by the CITY.
3.5 Approoriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the City of Imperial Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made. this Agreement shall automatically terminate without penalty to CITY.
An On-Going and Completed Operations Additional Insured Endorsement fbr the policy under section 4.3 (a) shall designate CITY. its officers. officials. employees. agents. and volunteers as additional insureds fbr liability arising out ofwork or operations performed by or on behalfof the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement fbrms that conform to CITY's requirements. as approved by the CITY.
For any claims related to this Agreement. CONTRACTOR's insurance coverage shall be primary insurance as respect to CITY. its officers, oflicials. employees. agents. and volunteers. Any insurance or self-insurance maintained by the CITY, its officers. officials. employees, agents, and volunteers shall be excess ofthe CONTRACTOR's insurance and shall not contribute with it.
If CONTRACTOR maintains higher insurance limits than the minimums shown above, CONTRACTOR shall provide coverage for the higher insurance limits otherwise maintained by the CONTRACTOR.
5. Non-Liabilitv of Officials and Employees of the Citv. No official or employee of CITY shall be personally liable to CONTRACTOR in the event of any default or breach by CITY. or for any amount which may become due to CONTRACTOR.
6. Conflict of Inlerest. Noofficeroremployee ofthe CITY shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his or her financial interest or the financial interest of any corporation. partnership. or association in which they are. directly or indirectly. interested in violation of any state stalute or regulation. CONTRACTOR represents and warrants that it has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement.
8. lndependentContractor.
(a). The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make CONTRACTOR a CITY employee. During the performance of this Agreement. CONTRACTOR and its officers. employees. and agents shallact in an independent capacity and shall not act as CITY ofticers or employees. CONTRACTOR will determine the means, methods and details ol'performing the Services subject to the requirements of this Agreement. The personnel performing the Services under this Agreement on behalf of CONTRACTOR shall at all times be under CONTRACTOR's exclusive direction and control.
Neither CITY nor any of its officials, officers. employees. agents or volunteers shall have control over the conduct ol CONTRACTOR or any ol its offrcers. employees, or agents. except as set tbrth in this Agreement. CONTRACTOR. its oftlcers. employees or agents. shall not maintain a perrnanent office or fixed business location at
7. Covenant Aqainst Discrimination. In connection with its performance under this Agreement, CONTRACTOR shall not discriminate againsr any employee or applicant for employment because ofrace. disability. medical condition. religion. color. sex. sexual orientation, age. marital status. ancestry. or national origin. CONTRACTOR shall ensure that applicants are employed. and that employees are treated during their employment. without regard to their race, disability, medical condition. religion. color. sex. sexual orientation, age. marital status. ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer: recruitment or recruitment advertising; layoffor termination: rates of pay or other forms of compensation: and selection for training, including apprenticeship.
(b) CONTRACTOR shall not incur or have the power to incur any debt. obligation. or liability against CITY, or bind CITY in any manner.
(c) No CITY benefits shallbe available to CONTRACTOR. its officers. employees. or agents. in connection with the performance ofany Work or Services under this Agreement. Except for professional fees paid to CONTRACTOR as provided for in this Agreement. CITY shall not pay salaries, wages. or other compensation to CONTRACTOR for the performance of any Work or Services under this Agreement. CITY shall not be liable for compensation or indemnification to CONTRACTOR. its oflicers. employees. or agents. for injury or sickness arising out of performing any Work or Services hereunder. If for any reason any court or govemmental agency determines that the CITY has financial obligations. other than pursuant to Section 3 herein. ofany nature relating to salary. taxes, or benefits of CoNTRACTOR's officers. employees. representatives. agents, or subconsultants or subcontractors. CONTRACTOR shall defend. indemnifo, and hold harmless CITY from and against all such financial obligations.
9. Notices. All notices shall be personally delivered or mailed to the below listed address. or to such other addresses as may be designated by written notice, and shall be deemed received upon the earlier of (i) the date ofdelivery to the address ofthe person to receive such notice ifdelivered personally or by messenger or overnight courier: or (ii) five (5) business days after the date of posting by the United Stares Post Office if by mail. These addresses shallbe used for delivery of service of process.
DISTICT's offices. CITY shall have no voice in the selection. discharge, supervision. or control of CONTRACTOR's officers, employees, representatives or agents or in fixing their number' compensation, or hours of service. CONTRACTOR shall pay all wages, salaries. and other amounts due its employees in connection with the performance ofServices under this Agreement and shall be responsible for all reports and obligations respecting them. including but not limited to social security income tax withholding. unemployment compensation. workers' compenSation. and other similar matters. CITY shall not in any way or for any purpose be deemed to be a partner of CONTRACTOR in its business or otherwise a joint venturer or a member of any joint enterprise with CONTRACTOR.
(CONTRACTOR)
(CITY) City of Imperial
Jenell Guerrero
420 S. Imperial Ave
lmperial. C A 92251
Attention:
lquerrc rolEimperia l.ca.qov
10. Time of Essence: Liouidated Damases. Time is of the essence in the performance of this Agreement. The Parties hereby agree that all Work with respect to the unit quantities set fonh in the Request for Proposals is intended to be completed by no lalet lhan Morch 7. 2026. With respect to all Work with .eip..t to unit quantities in excess ofthose set forth in the Request for Proposals.
the Parties hereby agree that such Work is intended to be completed within the time period(s) set forth in the schedule contained in CONTRACTOR's Proposal. It is agreed by the Parties to the Agreement that in case all the work called for under this Agreement is not completed before or upon the expiration of the time limits set lorth herein, the damage will be sustained by the CITY, and that it is and will be impracticable to determine the actual damage which the CITY will sustain in the event of and by reason of such delay. It is therefore agreed that the CONTRACTOR will pay to the CITY the sum offive hundred Dollars ($500) per calendar day for each and every day's delay beyond the time prescribed to complete the Work: and the CONTRACTOR agrees to pay such liquidated damages as herein provided. and in case the same are not paid, agrees that the CITY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under this Agreement.
It is l'urther agreed that in case the work called for under this Agreement is not finished and completed in all parts and requirements within the time specified. the CITY shall have the right to extend the time for completion or not, as may seem best to serve the interest ofthe CITy; and if it decides to extend the time limit for the completion ofthis Agreement. it shall further have the right to charge the CONTRACTOR, his or her heirs, assigns, or sureties, and to deducr t'rom the final payment for the work. all or any part. as it may deem proper. of the actual costs and overhead expenses which are directly chargeable to this Agreement, and which accrue during rhe period of such extensions. The coNTRACToR shall not be assessed with liquidated damages during any delay in the completion ofthe work caused by an act ofGod or ofthe public enemy. acts ofthe CITY, fire. flood, epidemic, quaranrine restriction, strikes, freight embargoes, and unusually severe weather or delays of subcontractors due to such causes; provided that the coNTRACToR shall. within one ( I ) day from the beginning ofsuch delay, notify rhe clry in writing ofthe causes ofdelay. The CITY shallascertain the facts and the extent ofthe delay, and its findings ofthe facts thereon shall be final and conclusile.
I l. Limitations Uoon Subcontractins and Assignment The experience. knowledge, capability. and reputation of CoNTRACTOR, its principals. and employees were a substantial inducement fbr CITY to enter into this Agreement. CONTRACTOR shall not contract with any other entity to perform the services required without the written approval ofthe clry. This Agreement may not be assigned voluntarily or by operation of law without the prior written approval of clry. If coNTRACToR is permitted to subcontract any part of this Agreemenr. coNTRACToR shall be responsible to CITY for the acts and omissions of its subconlractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationship between any subcontractor and clrY. All persons engaged in the work will be considered employees of CONTRACTOR. CITY will deal directly with and will make all payments to CONTRACTOR.
12. lndemnification. CONTRACTOR agrees to protect, defend, and hold harmless CITY and its elective or appointive Council. officers, agents. and employees from any and all third party claims, liabilities, expenses, or damages ofany nature, including attorneys'fees, for bodily injury or death of any person, or damage to property. or interference with use ol property, to the extent caused by negligent acts, errors or omissions or willful misconduct by CONTRACTOR' CONTRACTOR's agents. oflicers, employees. subcontractors. or independent contractors hired by CONTRACTOR. The exception to CONTRACTOR's responsibility to protect, defend. and hold harmless CITY. is due to the active negligence of CITY. or any of its elective or appointive Council, officers, agents. or employees.
This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONTRACTOR.
13. Bonds. CoNTRACTOR shall fumish the following bonds in a form and from a bonding company acceptable to the CITY's General Counsel:
(a) Faithful Performance: A bond in the amount of 100% ofrhe total contract price guaranteeing the faithful performance of this Agreement' and (b) Labor and Materials: A bond for labor and materials in the amount of 100% ofthe total contract price.
14. Reoorts.
(a) Each and every report. draft. work product' map. record and other document' hereinafter collectively referred to as "Report", reproduced, prepared or caused to be prepared by CONTRACTOR pursuant to or in connection with this Agreement. shall be the exclusive properly of clTY. CoNTRACTOR shall not copyright any Report required by this Agreement and shall execute appropriate documents to assign to City the copyright to Reports created pursuant to this Agreemeni. Any Report. information and data acquired or required by this Agreement shall become the property of CITY, and all publication rights are reserved to CITY' (b) All Reports prepared by CONTRACTOR may be used by CITY in t h e execution or implementation of:
( I ) The original Project tbr which CONTRACTOR was hired; (2) Completion ofthe original Project by othersl
(3) Subsequent additions to the original Project: and/or (4) Other CITY projects as appropriate.
(c) No Report, information or other data given to or prepared or assembled by CONTRACTOR pursuant to this Agreement shall be made available to any individual or firm by CONTRACTOR without prior approval by City.
15. Prevailins wages. CITY has determined that the Work and Serv ices under this Agreement requires work of labor categories which are subject to Prevailing Wage Laws identified in the State of Califomia Labor Code. CONTRACTOR is aware of the requirements of Califomia Labor Code Section l720.etseq.,and I 770, et seq., as well as California Code of Regulations. Title 8, Section 16000, et seq.. ("Prevailing Wage Laws"). which require the payment ofprevailing wage rates and the performance ofother requirements on "public works" and "maintenance" projects. CONTRACTOR agrees to fully comply with all applicable federal and state labor laws (including, without limitation, the Prevailing Wage Laws). lt is agreed by the Parties that. in connection with the work or Services provided pursuant to this Agreement, CONTRACTOR shall bear all risks ofpayment or non-payment ofprevailing wages under califomia law, and consultant hereby agrees to defend, indemnify, and hold clry. its elected officials, oflficers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement coNTRACToR understands and agrees to comply with the following Califomia Labor Code compliance conditions [Labor Code Sections 1720 et seq.. 1813. 1860, 1861.37001:
l5.l This Agreement is subject to the provisions olDivision 2,pafi7, Chapter I (commencing with Section 1720) of the calitbmia Labor code relating to public works and the awarding public agency ("CITY') and CONTRACTOR agree to be bound by all the provisions thereofas though ser forth in full herein.
15.2 CONTRACTOR shall be registered with the Department of Industrial Relations ("DIR") in accordance with california Labor code section 1725.5 and has provided proofof registration to CITY prior to the Effective Date of this Agreement.
I5.l CONTRACTOR agrees to comply with the provisions of Calilomia Labor Code Sections 1771. 1774 and 1775
and the penalties for failure to
determ ination(s) may be obtai
conceming the payment ofprevailing rates ofwages to workers pay prevailing wages. The applicable prevailing wage
ned at httns://www.dir.ca.sov/oorl/ dorewasedetermin ation.htm are on file with ClrY, and are available to any interested party upon request. A copy ofsaid rates shall be posted at each job site during the Term of this Agreement.
I 5.4 Pursuant to California Labor Code Section I 771 .4. CONTRACTOR.s services are subject to compliance monitoring and enforcement by the Department oflndustrial Relations. coNTRACToR shall post job site notices as prescribed by DIR regulations and iumish the records specified in califomia Labor Code Section 1776 directly to the Labor commissioner in the manner prescribed by Califomia Labor Code Section 1771.4(aX3)and(cX2).
15.5 CONTRACTOR shall comply with the provisions of Califomia Labor Code Section 1776 which, among other things. require Contractor and each subcontractor to ( l) keep accurate payroll records, (2) certiry and make such payroll records available for inspection as
provided by Section 1776, and (3) inform the CITY of the location of the records.
CONTRACTOR is responsible for compliance with Section I 776 by itself and all of its subcontractors.
15.7 Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution ofthis Agreement. and CONTRACTOR and any subcontractor shall comply with and be govemed by the laws of the State of Califomia having to do with working hours set forth in Division 2, Parl7. Chapter I, Article 3 of the California Labor Code.
CONTRACTOR shall comply with the provisions of California Labor Code Section l8l3 conceming penalties for workers who work excess hours. CONTRACTOR shall' as a penalty to CITY, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the CONTRACTOR or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation ofthe provisions of Division 2. Part7.
Chapter I . Article 3 of the California Labor Code. (See. e.g.' Cal. Labor Code $ I 8 I 5. )
15.8 Pursuant to California Labor Code Sections 1860 and 3700. CONTRACTOR will be required to secure the payment ofcompensation to its employees. By signing this Agreement.
CONTRACTOR hereby certifies as follows:
"l am aware ofthe provisions ofsection 3700 ofthe Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions ofthat code. and I willcomply with such provisions before commencing the performance of the work of this Agreement."
15.9 Pursuant to California Labor Code Section lTTl.l.CONTRACTORandany subcontractor shall not be quatified to bid on. be listed in a bid proposal, subject to the requirements of Section 4104 ofthe Califomia Public Contract Code. or engage in the performance of any contract for public work on a public works project unless registered with the DIR and qualified to perform public work pursuant to Califomia Labor Code Section 1725.2. It is not a v iolation of Califomia Labor Code Section I 77 L I for an unregistered contractor to submit a bid that is authorized by California Business and Professions Code Section 7029.1 or by California Public Contract Code Section 10164 or 20103.5. provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
CONTRACTOR shall not perform any work under this Agreement with any subcontractor who is ineligible to perform work on the public works project pursuant to Section 1777.1 or 1777 .7 of the Califomia Labor Code.
15.6 CONTRACTOR shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment ofapprentices on public works projects' and further agrees that CONTRACTOR is responsible for compliance with Section 1777 .5 by itself and all of its subcontractors.
16. Waiver. No waiverofany provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative ofthe Party against whom enfbrcement ofa waiver is sought. Any waiver by the Parties ofany default or breach ofany covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach. nor shall failure by the Parties to require exact. full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms ofthis Agreement in any manner or preventing the Parties from enforcing the full provisions hereol.
17. Rishts and Remedies Cumulative Except with respect to rights and remedies expressly declared to be exclusive in this Agreement. the rights and remedies ofthe Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times. ofany other rights or remedies for the same default or any other default by the other Party.
18. Leeal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure. correct or remedy any default. to recover damages for any default, to compel specific performance of this Agreement. to obtain declaratory or injunctive relief. or to obtain any other remedy consistent with the purposes ofthis Agreement.
19. Califomia Law: Venue. This Agreement shall be construed in accordance with the laws of the State ofCalifornia. Any action commenced about this Agreement shall be filed in the central branch ofthe Orange County Superior Coun.
20. Intemretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes ofthe Parties. The terms of this Agreement are contractual and the result ofnegotiation between the Parties. Accordingly. any rule of construction of contracts (including. without limitation, Califomia Civil Code Section 1654) that ambiguities are ro be construed against the drafting party. shall not be employed in the interpretation of this Agreement. The caption headings ofthe various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit. expand. or define the contents ofthe respective sections or paragraphs. 2l . Entire Asreem ent: Modification This Agreement constitutes the entire agreement between the parties and supersedes any previous agreements. oral or written. This Agreement may be modified only by subsequent mutual wrinen agreemenr executed by ClTy and CONTRACTOR.
22. Severabiliw.Whenever possible. each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a finaljudgment or decree ofa court ofcompetent jurisdiction. such provision shall be ineffective only to the extent ofsuch prohibition or invalidity. without invalidating the reminder of that provision. or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Pafty of the basic benefit oftheir bargain or renders this Agreement meaningless.
..CITY"
CITY OF IMPERIAL.
a public entify-
.CONTRACTOR"
Br
Name:
Title:
B)''
Narne:
Tax ID No.
If CONTRACTOR is a corporation. a
Corporate Resolution and/or Corporate Seal is
required. lfa partnership. Statement of
Partnership must be submitted to City.
Ilr
Dennis Morita
City Manager
APPROVED AS TO FORM:
General Counsel
City of lmperial
23. Corporate Authoritv. Each ofthe undersigned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalfofthe Party for which he/she is signing. (iii) by so executing this Agreement, the Party for which heishe is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision ofany other Agreement to which the Party for which he/she is signing is bound.
24. Counterparts: Facsimile Sienatures. This Agreement may be executed in counterparts' all of which shall constitute the same Agreement, notwithstanding that all parties to this Agreement are not signatory to the same counterpart. Signature and acknowledgement pages may be detached from the counterparts and attached to a single copy of this Agreement to physically fbrm one (l ) original document. These counterparts may be transmitted by facsimile or Portable Document Format (PDF), with the originals to be thereafter provided by the Parties. Such facsimiles or electronic copies shall be deemed original signatures.
IN WITNESS THEREOF. these parties have executed this Agreement as of the date first written above.
Title:
a
EXHIBIT *A" TO AGREEMENT
CONTRACTOR'S PROPOSAL
EXHIBIT *8" TO AGREEMENT
SCOPE OF WORK
EXHIBIT C - PRICE PROPOSAL FORM
Total Amount For All ltems in Numerals (Assuming Stated Unit Quantities) :s Total Amount for All ltems in Words (Assuming Stated Unit Quantities):
Note: The Unit Quantities set forth above are best estimatesi the actual Unit Quantities may differ.
Payment will be based on the Unit Prices for actual linear feet ofsewer mains inspected and the actual number of manholes inspected.
CONTRACTOR shall notify and obtain approval of CITY prior to performing Senices with respect to any llem in excess ofthe estimated Unit Quantit! for such ltem. Upon receipt of written authorization from CITY's City Manager or his or her designee, CONTRACTOR agrees to provide Services at the Unit Prices set forth above with respect to up to one hundred twenty percent (12070) ofthe Unit Quantitv set forth above for anv ltem.
Item
No. Description Units Estimated
Quantitv IJnit Price Total Estimated
Item Price
I
CCTV inspection of designated 8-inch
gravity sewer mains LF 56.000 S 5
CCTV inspection of designated l2-inch
gravity sewer mains LI: r.500 S S
-)
CCTV inspection of designated 2l-inch
gravity sewer mains LF 1.800 S S
-l CCTV inspection of designated 24-inch
gravity sewer mains LF 1.800 S S
6 Cleaning and inspection ofall the City's
manholes (all sizes and types) EA 1,700 S S
2025 CITY OF IMPERIAL SEWER SYSTEM CCTV VIDEO INSPECTION AND CLEANING PROJECT BID NUMBER 2025.08
Agenda ltem No. c-z
DATE SUBMITTED
SI.]BMITTED BY
DATE ACTION REQUIRED
COUNCIL ACTION
PUBLIC HEARINC REQUIRED
RESOLUTION
ORDINANCE IST READING
ORDINANCE 2ND READINC
CITY CLERK'S INITIALS
9i l0/2025
Pt I]I I('SI:RVICF,S
9/t112025
IMPERIAL CITY COUNCIL
AGENDA ITEM
x)
)
)
)
)
)
DISCUSSIoN/ACTIoN:SHOP IANK & AIEN IANK MOD,F,CALONS AND NEW VENTTLATTON S)'SrEM
'NSrAr.[ArON
(8'D NO. 202s-03)
I . Aword conslrucllon controct lo Totol lndus'tries, lnc.
2. Authorize l5% Conlingency
DEPARTMENTINVOLVED: PUBLICSERVICES
BACKGROUND/SUMMA RY
The Public Services Deporlment wos direcled by City Council 'lo conduc'l o competitive BID process for lhe Shop Tonk & Alen Tonk Modificolions ond New Ventilolion Syslem lnslollolion Project (Bid No. 2025-03).
Controctor sholl furnish oll lobor, moteriol, equipment ond services to perform ond complete oll work required for lhe projecl. See oltoched Exhibit "1" (project plons) for detoils.
Stoff releosed o "Notice Inviling Seoled Bids" published on lhe cily websile ond in the Desert Review. The following bids were received during ihe formol bid process:
I . Spiess Construction
2. Iotol lndustries, lnc.
3. Coro Constructors, lnc.
$ r,202,82s.00
s r,038.536.99
$ r.rs2,320.00
See ottoched Exhibit "2" (Bid Opening Act) for detoils
Public Services hos determined lhol lhe bid submilted by Totol lnduskies, Inc., is the lowest, responsive ond responsible bidder. Therefore. il is requesled the project be oworded to Totol lndustries, lnc.
ll is olso recommended lo oulhorize o 15% Conlingency for lhe conslruciion of this projecl to cover cosls ossocioted with polentiol unforeseen conditions. lf oulhorized, it will reduce lhe likelihood of projecl deloys.
FISCAL IMPACT:
$ r ,038,s35.99
CIP Proiecl No. 842
FINANCE
INITIALS Jl'5
STAFF RECOMMENDATION:
ll is lhe deportment's recommendotion to opprove.
SUBJECT:
DEPT.
INITIALS
s%a
--.#-
MANAGER'S RECOMMENDATION CITY
MANAGER's a-fl&/itk_ INITIALS
lfrr4
MOt'toN:
SECON DED: APPROVED () REJECTE 0
D
DEFERRE 0
D
AYES DISAPPROV
ED
()
NAYES:
ABSENT: REFERRED
TO:
CITY OF ITVIPERIAL, CA
SHOP TANK & ATEN TANK MODIFICATIONS
AND NEW VENTILATION SYSTEIV1 INSTALLATION
BtD NO.2025-03
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EXHIBIT 2
0rr ol
,{n BID Opening Act
Cali[ornir
BID No. 2025-03
Shop Tonk & Alen Tonk Modificotions ond
New Venlilotion Syslem lnstqllotion
Bids received ty: *irvte€ Ostuta, ?nbig eecords Araa-tS St on: August 28,2025
By: me{ Orvqa
\Mtnessed by: Signature
.\e-^e-t[ Que rf-Q/-c)
Company Total Bid Amount Bid Bond
es9 OL
1o+z^l lndrs-tries s \, o 58',, 53t,,qq
,$ \, \52, 3 Zo "t
oo
Bids were given to . \t',<-ll 6vu/{1xo for study and
Date
16 ^{
Were oponed at: 400 S. lmperial Ave, Suite 102
v"
I va A-,VSVn$-tvS V,.
recommendation for City Council.
DATE SUBMITTED
SUBMITTED BY
DATE ACT1ON REQUIRED
09t1212025
Gity lVanager
0911712025
IMPERIAL CITY COUNCIL
AGENDA ITEM
Agenda Item No. c4
COUNCILACTION (X
PUBLIC HEARING REQUIRET' (
RESOLUTION (
ORDINANCE lt' R.EADING (
oRDINANCE 2"o READTNG (
CITY CT,ERK'S INITIALS (
SUBJEC'I' DISCUSSION/ACTION:
1 Approve the mplementalron of class fic€tion study recomm€ndations for reclassifical ons, lille changes, and new I and updalsd lob descript ons for the unrepresented Contract, MSPC Seasonal and Part-Time classifications.
Update ihe C ty's satary schedule to add classlficalion tites and delele obsolete tilleswithin the unrepresented groups.
DEPARTMENT INVOLVED: City tvlanager
BACKCROUND/SUMMARY:
Stafi E@mmends th€ Ciiy Councit apprcve lhe impl€mentarion of the classificalion study @nducled by Gallagh€r for ContEct, MSPC Seaso.al and Part ]jme Ufircpressnled posiuons by app.oving lhe atlached outljnsd changesl - No c*ranges to posilions list
- New and updated job des*iplions for all posilions
Updale qlnenl slary s.nedule wilh .lassm@fion chang€s
- Delere obsolete iob cla$ifiEtions ttom lhe salary *hedule tfapproved,6 budoer amendment to the ry2+26 oPeEiing budget willb€ processed in Quaner 1 to adjusl for lhe salary incrcase aseciated wiih the reclassficalio.s ll apprcved, lhe eft€ctive date of these changes will be nslt pay penod @129125 - 1ol1z25 These changes wil appty !o Contracl, MSPC, Se.sonaland Part-llme Unrepresent€d clasilielio.s only, as labordis@ssbns are ongoing wilh oiher bargaining groups. es Oiso:sseO'wiirr employess and baBaining grcups rhs compenstion negotiations lo consider ma*st adjusitnents arc erpected to starl in Januaryand aro nol addressed al tris lime.
FISCAL IMPACT: NOT TO EXCEED
The fiscal impact for the reclassifications in FY25-26 is $28,146.
FINANCE
IN ITIALS !tl
STAFF RECOMMENDATION:
Recommendation to approve and implement the recommendations ofthe classification study as outllned to include reclassifications, title changes, and new and updaled iob descriplions for all posilions wilhin lhe Contract, MSPC, Seasonal and Part_Time Unrepresented positions, and update the Cily salary schedule to reflect these changes.
DEPT, INITIAI,S
MANAGER'S RECOMT\4ENDATIoN: APPTOT'C StAff RCCOMMCNdAIiON CITY
MANACER's
INITIALS
MOTIoN
SECONDED
AYES:
NAYES:
ABSEN'I':
APPROVED ()
DISAPPROVED 0
REJECTED
DEFERRED
(
(
)
)
REFFRRF]I) TO
rL
lltl
Reclassifications for Contract, MSPC, Seasonal and Part-Time Unrepresented Employees # Last Name, First Name Department Current Title
Current Range on
Current Salary
Schedule Recommended Title
Range
Recommendation
on Current Salary
Schedule Action Rationale
1 Cordero, Yvonne Community Development Planner II 77 Associate Planner 85 Reclassification Reclassify to reflect body of work performed. 2 Anguiano, Luis City Manager's Administrative Offices Cybersecurity Administrator 86 Cybersecurity Program Manager 92 Reclassification City independently recommends to reclassify to reflect work performed and industry standard.
3 Smith, Kristen City Manager's Administrative Offices Human Resources Manager 98 Human Resources and Risk Management Director 102 Reclassification Reclassify to reflect body of work performed. 4 Haller, Ember Library Services Library Administrator 81 Library Manager 98 Reclassification Reclassify to reflect managerial level work performed. 5 Mejorado, Olivia City Manager's Administrative Offices Executive Assistant 74 Management Analyst 78 Reclassification City independently recommends reclassification based on the demonstrated body of work performed by this position.
Title Changes for Contract, MSPC, Seasonal and Part-Time Unrepresented Employees # Last Name, First Name Department Division Current Title Recommended Title Action Rationale 1 Osuna, Aimee City Manager's Administrative Offices City Clerk Public Records Analyst Assistant City Clerk Title Change Title change to reflect body of work performed. 2 Manriquez, Victor City Manager's Administrative Offices Finance Department Administrative Services Director Finance Director Title Change Title change to reflect body of work performed. 3 Ramos, Ramiro City Manager's Administrative Offices Information Technology GIS Project Manager Geographic Information Systems (GIS) Program Manager
Title Change Title change to reflect industry standards. 4 Luevano, Elizabeth Library Services Literacy Program
Department
Literacy Coordinator Library Grant Coordinator Title Change Title change to reflect body of work performed. 5 Vacant Funded Parks and Recreation Summer Programs - Pool Lifeguard/Recreation Leader I (LG) Lifeguard Title Change Title change to reflect body of work performed. 6 Vacant Funded Parks and Recreation Summer Programs - Pool Lifeguard/Recreation Leader II (LG) Lifeguard/Swim Instructor Title Change Title change to reflect body of work performed. 7 Reel, Aaron Police Police Chief of Police Police Chief Title Change Title change to reflect industry standards. 8 Amparano, Nancy Parks and Recreation Recreation Services and Special Events Special Events Coordinator Recreation / Special Events Coordinator Title Change Title change to reflect body of work performed. 9 Topete, Victoria Parks and Recreation Recreation Services and Special Events Recreation Coordinator Recreation / Special Events Coordinator Title Change Title change to reflect body of work performed. 10 Vacant Funded Parks and Recreation Summer Programs - Recreation
Lifeguard/Recreation Leader I (Rec) Recreation Leader I Title Change Title change to reflect body of work performed. 11 Vacant Funded Parks and Recreation Summer Programs - Recreation
Lifeguard/Recreation Leader II (Rec) Recreation Leader II Title Change Title change to reflect body of work performed. 12 Vacant Funded Parks and Recreation Summer Programs - Pool Lifeguard/Recreation Leader III (LG) Senior Lifeguard/Swim Instructor Title Change Title change to reflect body of work performed. 13 Vacant Funded Parks and Recreation Summer Programs - Recreation
Lifeguard/Recreation Leader III (Rec) Senior Recreation Leader Title Change Title change to reflect industry standards.
No Changes for Contract, MSPC, Seasonal and Part-Time Unrepresented Employees # Last Name, First Name Department Division Current Title Recommended Title Action Rationale 1 Lopez, Erika City Manager's Administrative Offices Finance Department Accountant Accountant No Change Position is properly classified. 2 Vacant Unfunded City Manager's Administrative Offices City Manager's Office Assistant City Manager Assistant City Manager No Change Position is properly classified. 3 Garcia, Thomas City Manager's Administrative Offices City Manager's Office Assistant to the City Manager Assistant to the City Manager No Change Position is properly classified. 4 Vacant Funded Community Development Building & Safety Building Inspection and Code Enforcement Supervisor
Building Inspection and Code Enforcement
Supervisor No Change Position is properly classified.
5 Mortita, Dennis City Manager's Administrative Offices City Manager's Office City Manager City Manager No Change Position is properly classified. 6 Mora, Othon Community Development Community Development Community Development Director Community Development Director No Change Position is properly classified. 7 Vacant Funded Community Development Engineering Community Development Project Manager Community Development Project Manager No Change Position is properly classified. 8 Quintana, Diana City Manager's Administrative Offices Finance Department Finance Manager Finance Manager No Change Position is properly classified. 9 Vacant Funded Public Services Fleet and Facilities Fleet & Facilities Supervisor Fleet & Facilities Supervisor No Change Position is properly classified. 10 Ferrell, Alyssa City Manager's Administrative Offices Human Resources Human Resources Analyst Human Resources Analyst No Change Position is properly classified. 11 Zamudio, Adriana City Manager's Administrative Offices Human Resources Human Resources Specialist Human Resources Specialist No Change Position is properly classified. 12 Alvarez, Francisco City Manager's Administrative Offices Information Technology Information Technology Analyst Information Technology Analyst No Change Position is properly classified. 13 Estrada, Ramon Alejandro City Manager's Administrative Offices Information Technology Information Technology Director Information Technology Director No Change Position is properly classified. 14 Wolfe, Kathryn Library Services Library Department Librarian Librarian No Change Position is properly classified. 15 Vacant Funded Library Services Library Department Library Page Library Page No Change Position is properly classified. 16 Samaniego, Julia Library Services Literacy Program
Department
Literacy Coordinator Literacy Coordinator No Change Position is properly classified. 17 Vacant Funded Library Services Library Department Lunch at the Library Intern Lunch at the Library Intern No Change Position is properly classified. 18 Vacant Funded Library Services Library Department Lunch at the Library Intern Lunch at the Library Intern No Change Position is properly classified. 19 Lopez, Anthony Parks and Recreation Parks and Recreation Parks and Recreation Director Parks and Recreation Director No Change Position is properly classified. 20 Sheffield, Max Police Patrol Police Captain Police Captain No Change Position is properly classified. 21 Dale, David Public Services Public Services Public Services Director Public Services Director No Change Position is properly classified. 22 Guerrero, Jenell Public Services Public Services Public Services Manager Public Services Manager No Change Position is properly classified. 23 Mercado, Anthony Public Services Shop & Streets
Department
Public Services Supervisor Public Services Supervisor No Change Position is properly classified. 24 Kemp, Christopher Public Services Wastewater Wastewater Plant Chief Operator Wastewater Plant Chief Operator No Change Position is properly classified. 25 Vacant Funded Public Services Water Treatment Plant Water Plant Chief Operator Water Plant Chief Operator No Change Position is properly classified.
New Classifications for Contract, MSPC, Seasonal and Part-Time Unrepresented Employees # Last Name, First Name Department Division Current Title Recommended Title Action Rationale 1 Future Use Community Development Building & Safety N/A Building Official New Class City wishes to create a new class for future use. Will oversee Building & Code sections.
2 Future Use Community Development Community Development N/A Community Development Project Coordinator New Class City wishes to create a new class for future use. 3 Future Use Community Development Engineering N/A Construction Project Coordinator New Class City wishes to create a new class for future use. 4 Future Use City Manager's Administrative Offices Information Technology N/A Geographic Information Systems (GIS) Analyst New Class City wishes to create a new class for future use. 5 Future Use City Manager's Administrative Offices Human Resources N/A Human Resources Technician New Class City wishes to create a new class for future use. 6 Future Use Library Services Library Department N/A Library Support Services Worker New Class City wishes to create a new class for future use. 7 Future Use Parks and Recreation Parks Department N/A Parks Maintenance Coordinator New Class City wishes to create a new class for future use. 8 Future Use Public Services Wastewater N/A Senior Collection System Worker New Class City wishes to create a new class for future use. 9 Future Use Parks and Recreation Parks Department N/A Senior Parks Maintenance Worker New Class City wishes to create a new class for future use. 10 Future Use Community Development Planning N/A Senior Planner New Class City wishes to create a new class for future use. 11 Future Use Public Services Public Services N/A Senior Maintenance and Utility Worker New Class City wishes to create a new class for future use. 12 Future Use Parks and Recreation Recreation Services and Special Events N/A Senior Recreation and Event Specialist New Class City wishes to create a new class for future use. 13 Future Use Public Services Water Treatment Plant
Department
N/A Senior Water Meter/Distribution Operator New Class City wishes to create a new class for future use. 14 Future Use Public Services Water Treatment Plant N/A Senior Water Treatment Plant Operator New Class City wishes to create a new class for future use.
City of Imperial
Job Description Changes Pending CC 09/17/25
New or Revised Job Descriptions
Deleted Job Descriptions
Current Job Descriptions with No Changes
Job Descriptions
Accountant
Accounting Assistant I
Accounting Assistant II
Accounting Assistant III
Accounting Technician
Administrative Analyst
Administrative Assistant
Administrative Services Director
Administrative Technician I
Administrative Technician II
Animal Control Officer
Assistant City Clerk
Assistant City Manager
Assistant to the City Manager
Associate Planner
Building Inspection and Code Enforcement Supervisor
Building Inspector I
Building Inspector II
Building Inspector III
Building Official
Building Service Worker
City Manager
Code Enforcement Inspector
Collection System Worker I
Collection System Worker II
Community Development Director
Community Development Project Coordinator
Community Development Project Manager
Community Development Technician
Community Services Director
City of Imperial
Job Description Changes Pending CC 09/17/25
Construction Project Coordinator
Crew Leader Parks
Crew Leader Public Services
Criminal Analyst
Cybersecurity Administrator
Cybersecurity Program Manager
Distribution Utility Worker I
Distribution Utility Worker II
Engineering Technician/Inspector
Equipment Mechanic
Executive Assistant
Finance Director
Finance Manager
Financial Analyst
Fleet and Facilities Supervisor
General Maintenance Technician I
General Maintenance Worker I
General Maintenance Worker II
General Maintenance Worker III
Geographic Information Systems (GIS) Analyst
Geographic Information Systems Coordinator
Geographic Information Systems (GIS) Program Manager
Geographic Information Systems Project Manager
Human Resources Analyst
Human Resources Manager
Human Resources and Risk Management Director
Human Resources Specialist
Human Resources Technician
Information Technology Analyst
Information Technology Director
Information Technology Technician I
Information Technology Technician II
Information Technology Technician III
Lead Equipment Mechanic
City of Imperial
Job Description Changes Pending CC 09/17/25
Librarian
Library Administrator
Library Assistant
Library Grant Coordinator
Library Manager
Library Page
Library Supervisor
Library Support Services Worker
Library Technician
Lifeguard
Lifeguard/Swim Instructor
Lifeguard I
Lifeguard II
Lifeguard III
Literacy Coordinator
Lunch at the Library Intern
Maintenance Electrician
Management Analyst
Organic Waste Monitor
Parks and Recreation Director
Parks Maintenance Coordinator
Park Maintenance Worker I
Park Maintenance Worker II
Park Maintenance Worker III
Planner I
Planner II
Planner III
Police Captain
Police Chief
Police Chief's Administrative Assistant
Police Corporal
Police Officer
Police Sergeant
Police Services Officer I
City of Imperial
Job Description Changes Pending CC 09/17/25
Police Services Officer II
Police Services Officer III
Public Records Analyst
Public Services Director
Public Services Manager
Public Services Supervisor
Recreation Coordinator
Recreation/Special Events Coordinator
Recreation Leader I
Recreation Leader II
Recreation Leader III
Recreation Specialist
Senior Collection System Worker
Senior Lifeguard/Swim Instructor
Senior Maintenance and Utility Worker
Senior Parks Maintenance Worker
Senior Planner
Senior Recreation and Event Specialist
Senior Recreation Leader
Senior Water Meter/Distribution Operator
Senior Water Treatment Plant Operator
Special Events Coordinator
Wastewater Operator I
Wastewater Operator II
Wastewater Operator III
Wastewater Operator Trainee I (OIT I)
Wastewater Operator Trainee II (OIT II)
Wastewater Plant Chief Operator
Water Operator Trainee I (OIT I)
Water Operator Trainee II (OIT II)
Water Plant Chief Operator
Water Treatment Operator I
Water Treatment Operator II
Water Treatment Operator III
CITY OF IMPERIAL
JOB DESCRIPTION
ACCOUNTANT
SALARY: RANGE 75
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: Finance Department
DEFINITION
Under direction, performs professional accounting work, including auditing, analyzing, and verifying fiscal and statistical data, processing invoices, preparing analytical, narrative, statistical, and accounting reports, and providing information to the Finance Supervisor regarding accounting practices and procedures; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Finance Director. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing professional duties in support of the City’s accounting function. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Provides complex professional assistance in the administration and implementation of the City’s financial, revenue, budget, and accounting programs, including budget monitoring and maintenance, financial analysis, and payroll processing.
Analyzes and reconciles expenditure, revenue, and balance sheet accounts to comply with applicable federal, state, and local laws, rules, regulations, and ordinances; verifies availability of funds and classification of expenditures; researches and analyzes transactions to resolve problems. Coordinates and administers a variety of accounting programs; prepares journal entries reconciles general ledger and subsidiary accounts related to postings from payroll and benefit processing, accounts payable, cash receipts, and accounts receivable; populates financial statements and reports. Participates in the compilation and preparation of annual budgets; provides revenue and expense projections and monitors budget to actual and encumbered expenditures. Prepares comprehensive financial and accounting activity studies, statistics, statements, and reports, including historical summaries, charts, graphs, and various memos and letters.
Accountant
Receives, reviews, and processes various reports and records including encumbrance reports, payment authorizations, bank statements, checks, and receipts.
Researches and analyzes technical transactions to resolve questions and validate data; ensures fiscal accountability and fund integrity for transactions and supporting documentation. Interprets, explains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of municipal government; provides professional and technical guidance and training to other staff in accounting processes and procedures. Attends meetings, conferences, workshops, and training sessions, and reviews publications to remain current on principles, practices, and new developments in accounting and finance. Assists management with special projects, as required. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of budget administration and monitoring. Principles, practices, methods, and techniques of generally accepted accounting principles, fund accounting, best practices, governmental accounting, and financial reporting. Arithmetic and statistical techniques.
Research methods and techniques.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned department.
Principles and procedures of record keeping, technical report writing, and preparation of correspondence.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Perform accounting support work.
Implement financial procedures and controls.
Perform mathematical calculations quickly and accurately. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Maintain accurate records and files of work performed. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the division and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. Prepare clear and concise reports, correspondence, documentation, and other written materials.
Accountant
Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor's degree in accounting, finance, business or public administration, or a related field.
Experience:
Three (3) years of increasingly responsible experience in accounting and finance.
Licenses and Certifications:
None.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
ASSISTANT CITY CLERK
SALARY: RANGE 78
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: City Manager’s Office
DEFINITION
Under general direction, provides professional administrative and programmatic support for the daily operations, activities, and programs of the City Clerk’s Division; plans and coordinates a comprehensive records management program; assists in the maintenance of official City documents and records; coordinates and manages the process and fulfillment of public records requests; provides highly responsible staff assistance to the elected City Clerk and City Manager in areas of expertise; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned management personnel. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This classification is responsible for providing administrative and programmatic support for the operations and activities of the City Clerk’s Division. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities in overseeing the functions of the City Clerk’s Division. Employees serve as a specialist, liaison, and advocate for the program, with regular contact and interactions with City senior management positions, other public agencies, public and private community organizations, regulatory and governmental agencies, and members of the public.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Plans, coordinates, organizes, and oversees a centralized records management program for the City, including recommending appropriate retention periods in accordance with legal and regulatory requirements and business needs; maintains and updates the City’s records retention schedule; reviews records for compliance with retention schedules and for adherence to procedures and standards. Assists and guides City staff with indexing and maintenance of records pursuant to the established records retention schedule; provides information on records management policies and procedures; responds to questions and requests for information relating to City records practices. Receives and evaluates requests submitted under the Public Records Act; determines whether requests Assistant City Clerk
can be prepared by the City Clerk’s Office or distributes requests to appropriate department; tracks requests to ensure timely response; communicates in writing with any requestor in cases of unusual requests that may cause delays; compiles records for release upon approval by management. Provides assistance to the public and City staff by helping to identify records and information relevant to requests; justifies any nondisclosure and/or ensures deletion of any portions that are exempt from the mandate of the Public Records Act.
Serves as administrative support before, during, and after City Council meetings; prepares and posts Council agendas; attends meetings to assist with public comments and answers questions; follows up on Council actions to ensure timely preparation, indexing, and filing of agreements, resolutions, ordinances, and vital records.
Coordinates the publication, posting, and distribution of legal notices for public meetings and hearings, and assures legal requirements are met.
Assists with the organization and conduct of municipal elections; ensures noticing and Fair Political Practices Commission filing requirements are met under the Political Reform Act and Conflict of Interest Code.
Serves as liaison for assigned functions with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as required. Provides highly complex staff assistance to the elected City Clerk and City Manager; prepares reports, correspondence, and statistical reports, as required; establishes and maintains working and official program files; ensures proper documentation of operations and activities. Represents the City in meetings with members of other public and private organizations, community groups, contractors, and the public.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of municipal records management and public records requests. Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
Answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and agencies. Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
General principles of risk management related to the functions of the assigned area. Principles, practices, and procedures related to public agency recordkeeping and the City Clerk function.
Meeting protocols, parliamentary procedures, and proper conduct and reporting of actions taken by a legislative body.
Methods, techniques, and software utilized in locating responsive records f or public information requests.
Assistant City Clerk
Fair Political Practices Commission procedures and regulations, election laws and procedures, and the Maddy Act.
Complex arithmetic and statistical techniques.
Research methods and techniques.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned program.
Record keeping principles and procedures.
Methods and techniques of preparing technical and administrative reports and general business correspondence.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Coordinate and manage assigned projects and programs. Develop and administer a comprehensive records management program. Perform mathematical calculations quickly and accurately. Assist in the administration of local elections.
Maintain confidentiality and be discreet in handling and processing confidential information and data. Prepare official minutes, resolutions, and ordinances. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare, maintain, and update accurate detailed records and files. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the division and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. Prepare clear and concise reports, correspondence, documentation, and other written materials. Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree in public or business administration, library information science, or a related field.
Assistant City Clerk
Experience:
Three (3) years of increasingly responsible professional administrative experience in a government agency which involved the management of public records and/or compliance with laws regulating the activities of a governing body.
Licenses and Certifications:
None required.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
ASSISTANT TO THE CITY MANAGER
SALARY: RANGE 98
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: City Manager’s Office
DEFINITION
Under direction, provides highly responsible and complex staff assistance to the City Manager on a variety of difficult, complex, and sensitive administrative matters; develops and manages City-wide economic development projects and grants; coordinates and manages City-wide initiatives and programs; performs high-level research and analysis functions; coordinates assigned activities with other City departments, officials, outside agencies, and the public; manages public relations; serves as a liaison and represents the City with public and private organizations, community groups, advisory boards, and other organizations on behalf of the City Manager; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the City Manager. Exercises direct supervision over assigned staff.
CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing professional duties in support of City-wide initiatives, policies, and programs. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Plans, coordinates, implements, promotes, and oversees programs, projects, and initiatives; participates in the development of goals, objectives, and priorities; recommends and implements policies and procedures including standard operating procedures for assigned operations. Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations. Coordinates City-wide projects which involve multiple stakeholders, elected officials, or are publicfacing and require complex policy proposals or other issues which may be controversial and require Assistant to the City Manager
precision and care in the planning, development, and adoption phases; coordinates projects and activities across City departments.
Manages and coordinates economic development work programs including business attraction, business retention, job creation, business assistance, marketing, and related functions; monitors economic development expenditures; assists with negotiations related to property transactions and claims; reviews and analyzes consultant reports; monitors legislative developments that may impact economic development.
Assists in the development and reporting of alternate funding sources such as grants and ensures compliance with federal, state, City, and funding agency accounting and reporting requirements and applicable laws, regulations, and professional accounting practices. Develops, implements, and monitors the City-wide communications strategic plan; plans and coordinates communication efforts including internal and external communications; facilitates the preparation and dissemination of news releases; promotes community awareness through marketing and public relations strategies.
Independently composes a variety of technical reports, letters, memoranda, correspondence, and other written materials for the City Manager; prepares and presents staff reports to the City Council and other Boards and Commissions.
Manages public relations and develops a citywide communications strategic plan; serves as the City’s Public Information Officer (PIO), overseeing media relations, public outreach, and social media management; receives, researches, and responds to public inquiries and complaints. Serves as a liaison and represents the City with public and private organizations, community groups, advisory boards, and other organizations on behalf of the City Manager; provides information and assistance to the public regarding assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions; maintains effective and extensive professional relationships with representatives of other local, state, and federal agencies.
Monitors, analyzes, and evaluates legislation and other intergovernmental activities affecting the City; assists in preparing and/or coordinates appropriate responses to legislation impacting City operations and the community at large; collaborates with legislative advocates and City departments to identify funding opportunities for major projects and City Council initiatives. Participates in the development and administration of departmental and program budgets; gathers, analyzes, and makes recommendations on budget requests; monitors revenues and expenditures; identifies and recommends resolutions for budgetary challenges; negotiates and oversees a variety of vendor contracts.
Initiates requests for proposals as well as bids for projects and/or services; prepares specifications, solicitations, and requests for qualifications; obtains, reviews, and maintains bid results; negotiates agreements; supports the monitoring and administration of contracts. Attends various meetings, conferences, and civic functions; serves as the City Manager's representative/staff liaison at meetings of City management, staff, commissions, committees, legislative officials, government agencies, and other organizations, as needed. Observes and complies with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Assistant to the City Manager
Knowledge of:
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles, and practices of grant writing, funding, and administration. Applicable federal, state, and local laws, codes, and ordinances relevant to area(s) of responsibility. Principles and practices of project and/or program management. Principles and practices of contract negotiation, preparation, and evaluation. Principles and practices of research, data collection, and report preparation. Principles and practices of economic development.
Budget development, monitoring, and tracking techniques. Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
Business letter writing and the standard format for reports and correspondence. Recordkeeping principles and procedures including record destruction according to rules and regulations.
Math, statistics, and accounting principles and procedures. Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
Techniques for public relations and social media management. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Plan and conduct effective management, administrative, and operational studies. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solutions.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Research and write grant proposals.
Plan and conduct effective management, administrative, and operational studies. Analyze, interpret, summarize, and present administrative and technical information and data effectively.
Maintain a variety of filing, recordkeeping, and tracking systems. Make accurate mathematical, financial, and statistical computations. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the department and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. Prepare clear and concise reports, correspondence, documentation, and other written materials. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Assistant to the City Manager
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business or public administration, communications, public relations, or a related field.
Experience:
Four (4) years of increasingly responsible professional experience performing administrative and management analysis on a broad range of organizational issues in a public agency setting.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
ASSOCIATE PLANNER
SALARY: RANGE 85
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: Community Development
DEFINITION
Under direction, provides professional planning services to City staff, developers, contractors, and the general public; performs professional, technical, statistical, and analytical duties involving land use or other planning studies for a variety of public or private development projects; conducts project management work, land use studies, policy development recommendations, revisions, or implementation; prepares a variety of documents for compliance with state or federal environmental laws; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Senior Planner. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This is the journey-level classification in the planner series. Positions at this level are distinguished from the Assistant Planner by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
This class is distinguished from the Senior Planner in that the latter performs the more complex work assigned to the series, such as administering the codes, ordinances, and the City General Plan, advising the Community Development Director, the Planning Commission, various commissions and advisory committees, developers, contractors, administering related grants, and/or provides technical and functional direction over lower-level staff.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Reviews and analyzes proposed development projects for conformance with adopted City plans, design/architectural guidelines and standards, applicable codes and ordinances, and other regulations; prepares recommendations on approval of such projects.
Evaluates entitlement applications for development projects including commercial, residential, mixeduse, and City code amendments; interfaces with different City divisions, departments, and local agencies; prepares related staff reports and presentations.
Associate Planner
Reviews proposed subdivision and parcel maps and recommends necessary revisions to meet City requirements.
Conducts assessments of environmental issues in accordance with state and federal guidelines; prepares or assists in preparing and reviewing environmental impact reports; prepares written initial studies and staff reports related to development projects or City projects. Serves as initial contact and provides information and assistance at the public counter and over the telephone to the public, developers, property owners, other departments, and outside agencies regarding planning and land use inquiries, specific properties, development policies, and processing procedures; troubleshoots and resolves issues; provides customers with a better understanding of City policies and codes; provides decisive code interpretations and solutions. Conducts research for land use, zoning, code amendments, advanced planning, urban design, population trends, transportation, housing, economic, and environmental issues; prepares statistical tabulations, computations, charts, and graphs to illustrate studies these areas. Attends meetings, conferences, workshops, and training sessions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of urban planning and other types of public services as they relate to the area of assignment. Performs site inspections for entitlement projects and zoning compliance as needed. Prepares and updates files and records.
Observes and complies with City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and terminology related to planning and building permits, land use theory, and zoning requirements.
Objectives, principles, procedures, standards, practices, and information sources of City planning. Federal, state, and local planning and environmental laws and ordinances including regulations pertaining to land use, building and development including SB1813 Organic Waste, the California Environmental Quality Act, and the Subdivision Map Act. Implementation of zoning and other municipal ordinances. Permit review and issuance procedures.
Methods used in developing information for General Plan modifications. Application of land use, physical design, economic, environmental, and/or social concepts to the planning process.
Economic, population, and land use trend analysis.
Public speaking techniques.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
Associate Planner
City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Serve as a technical resource concerning planning and building permits, zoning information, growth policies and planning strategies.
Interpret maps, site and building plans and specifications, graphs, and statistical data. Interpret and understand engineering and architectural plans, concepts, and methodologies. Develop clear and concise technical documents, reports, correspondence, and other written materials, including staff reports to commissions, boards, and the City Council. Plan and organize multiple projects.
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relative to the work performed.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor's degree in planning, geography, economics, law, public administration, or a related field.
Experience:
Three (3) years of professional planning experience in a municipal setting.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, Associate Planner
stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
BUILDING OFFICIAL
SALARY: RANGE 92
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: Community Development
DEFINITION
Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations of the Building Inspection Division within the Community Development Department, including building and municipal code inspections, permit applications, utility account administration, and organic waste reduction; participates in the development of policies and strategies for division operations; manages the effective use of division resources to improve organizational productivity and customer service; provides complex and responsible support to the Community Development Director in areas of expertise; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Community Development Director. Exercises direct supervision over supervisory, technical, and administrative support staff.
CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating building and municipal code inspections, permit applications, utility account administration, and organic waste reduction functions of the Building Inspection Division within the Community Development Department. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include developing and implementing policies and procedures for assigned programs, budget administration and reporting, and program evaluation, and ensuring compliance with regulatory requirements. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies.
Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Plans, manages, and oversees the daily functions, operations, and activities of the Building Inspection Division, including building and municipal code inspections, permit applications, utility account administration, and organic waste reduction.
Participates in the development and implementation of goals, objectives, work plans, policies, and priorities for the division; recommends within division policy, appropriate service and staffing levels; Building Official
recommends and administers policies and procedures.
Participates in the development, administration, and oversight of the division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.
Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations to the Community Development Director. Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
Performs project management responsibilities; develops logical and efficient project plans; establishes priorities; monitors and manages task completion; anticipates and avoids problems; works collaboratively and cooperatively with team members and user groups to ensure project accountability. Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality. Oversees the receipt and processing of building permits, construction plans, gas/electrical releases, and related applications; ensures these documents adhere to City standards. Conducts enforcement inspections to ensure the safety and general welfare of residents and to maintain property values of residences; ensures inspections adhere to building and municipal codes; governs the interpretation of building and municipal codes and regulations regulating structural, mechanical, electrical, plumbing, and related codes, construction, business licenses, zoning and housing, encroachment, yard sales, and other compliance violations. Ensures an ongoing focus on responsibly reducing organic waste deposited in landfills and promotes finding ways to use organic waste products to benefit the environment. Serves as liaison for assigned functions with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as required. Provides highly complex staff assistance to the Community Development Director; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of working and official division files; ensures the proper documentation of operations and activities. Reviews the work of staff to ensure compliance with applicable federal, state, and local laws, codes, and regulations.
Represents the City in meetings with members of other public and private organizations, community groups, contractors, and the public.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of building and municipal code inspections, permit applications, utility account administration, and organic waste reduction.
Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
Answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and agencies. Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
Building Official
Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership.
Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of budget development and administration. Principles and practices of contract administration and management. General principles of risk management related to the functions of the assigned area. Problems, trends, and approaches used in code inspection and enforcement programs. Complex arithmetic and statistical techniques.
Research methods and techniques.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned department.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Develop and implement goals, objectives, practices, policies, procedures, and work standards. Provide administrative, management, and professional leadership for the Building Inspection Division. Prepare and administer complex budgets; allocate limited resources in a cost-effective manner. Serve as a technical resource concerning building and municipal codes, permit application and approvals, utility account maintenance, and organic waste reduction. Explain violations, issue citations, and recommend corrective actions. Investigate reported code violations or nonpayment issues, explain violations and remediation steps, and recommend corrective actions.
Perform mathematical calculations quickly and accurately. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Supervise the establishment of filing, record-keeping, and tracking systems.
Building Official
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the division and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. Prepare clear and concise reports, correspondence, documentation, and other written materials. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to completion of the twelfth (12th) grade.
Experience:
Six (6) years of increasingly responsible experience in building inspection, code enforcement, or building construction, including two (2) years of experience in a supervisory capacity.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress.
The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.
ENVIRONMENTAL CONDITIONS
Building Official
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Building Official
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
CITY MANAGER
SALARY: CONTRACT
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – Contract
Department: City Manager’s Office
DEFINITION
Under general policy direction of the City Council, plans, organizes, manages, and provides administrative direction and oversight for all City functions and activities; provides policy guidance and program evaluation to the City Council and management staff; encourages and facilitates provision of services to City residents and businesses; fosters cooperative working relationships among City departments and with intergovernmental, regulatory agencies, and various public and private groups; pursues appropriate avenues of economic and community development; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative and policy direction from the City Council. Exercises supervision over all City staff through subordinate levels of management and supervision.
CLASS CHARACTERISTICS
The City Manager serves as the Chief Executive Officer of the City, accountable to the City Council, and responsible for enforcement of all City codes, ordinances, and regulations, the conduct of all financial activities, and the efficient and economical performance of the City’s operations.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Plans, organizes, and administers operations of the City either directly or through subordinate management and supervisory staff; coordinates and evaluates the work of the City in accordance with applicable laws, codes, and regulations, and adopted policies and objectives of the City Council. Directs and coordinates the development and implementation of goals, objectives, and policies, procedures, and work standards; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations to the City Council.
Oversees the development and administration of the annual budget for the City; authorizes directly or through staff, budget transfers, expenditures, and purchases; provides information regarding the financial condition and needs to the City Council.
City Manager
Selects, trains, motivates, and evaluates assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.
Advises the City Council on legal, social, and economic issues, programs, and financial status; prepares and recommends long- and short-term plans for City service provision, capital improvements, and funding; and directs the development of specific proposals for action regarding current and future City needs.
Represents the City and the Council in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations; explains and interprets City-wide programs, policies, and activities; negotiates and resolves significant and controversial issues.
Provides for contract services and franchise agreements; ensures proper performance of obligations to the City; has responsibility for enforcement of all City codes, ordinances, and regulations. Oversees the selection, training, professional development, and work evaluation of City staff; oversees the implementation of effective employee relations programs; provides policy guidance and interpretation to staff.
Directs the preparation of and prepares a variety of correspondence, reports, policies, procedures, and other written materials.
Directs the maintenance of working and official City files. Monitors and implements legal, regulatory, technology, and societal changes and court decisions that may affect the work of the City.
Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
Makes presentations to the City Council and a wide variety of committees, boards, and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of municipal government; researches emerging products and enhancements and their applicability to City needs.
Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership.
Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
City Manager
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of strategic plan development. Principles and practices of budget development and administration. Principles and practices of contract administration and management. General principles of risk management related to the functions of the assigned area. Functions, authority, and responsibilities of an elected City Council. Current social, political, and economic trends affecting City government and service provision. Complex arithmetic and statistical techniques.
Research methods and techniques.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned department.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Plan, administer, coordinate, review, and evaluate the functions, activities, and staff of the City. Work cooperatively with, provide highly complex and responsible staff support to, and implement the policies of the City Council.
Develop and implement goals, objectives, practices, policies, procedures, and work standards. Provide administrative and professional leadership for the Department. Oversee all City financial activities, including development and implementation of the City budget and the control of all expenditures and purchases.
Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
Accurately assess organizational issues and opportunities and research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Conduct effective negotiations and effectively represent the department and the City in meetings with governmental agencies, community groups, various business, professional, regulatory, and legislative organizations, and in meetings with individuals.
Direct the establishment of filing, record-keeping, and tracking systems. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
City Manager
Direct the preparation of clear and concise reports, correspondence, policies, procedures, and other written materials.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business or public administration, finance, or a related field.
Experience:
Eight (8) years of increasingly responsible public agency administrative work experience including five (5) years in a senior management/executive level capacity.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
COMMUNITY DEVELOPMENT DIRECTOR
SALARY: RANGE 102
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: Community Development
DEFINITION
Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Community Development Department, including municipal engineering services, planning and zoning programs, code enforcement, and building, safety, and infrastructure improvement programs; formulates departmental policies, goals, and directives; coordinates assigned activities with officials and outside agencies; fosters cooperative working relationships among City departments and with intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in coordinating and directing City-wide departmental activities and operations and in executing the long-term vision for the City; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises supervision over management, supervisory, professional, technical, maintenance, and administrative support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a department director classification that oversees, directs, and participates in all activities of the Community Development Department, including short- and long-term planning as well as development and administration of departmental policies, procedures, and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of the City Council and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering the City’s mission, goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Community Development Director
Assumes full management responsibility for all Community Development Department programs, services, and activities including municipal engineering services, planning and zoning programs, code enforcement, and building, safety, and infrastructure improvement programs. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
Manages and participates in the development and administration of the department budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary. Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns. Monitors and implements legal, regulatory, technology and societal changes, and court decisions that may affect the work of the department; determines equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the City in an effective, efficient, and economical manner.
Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
Coordinates engineering review, building and plan review inspections, planning review, and code enforcement activities; evaluates zoning change and conditional use requests; provides expertise, consultation, and assistance, and researches, analyzes, and reviews legislative proposals. Directs the preparation and maintenance of a variety of narrative and statistical reports including complex and sensitive special projects and reports; prepares and maintains records, agenda items, and files related to assigned activities and personnel; prepares and maintains the City General Plan, land use, zoning, growth management, annexation, and environmental and other written and oral reports. Directs the design of systems and facilities; oversees construction activities; compiles estimates, contract provisions, and specifications; approves completed plans and seeks funding for infrastructure improvement projects.
Serves as a technical resource to the City Council, City Manager, Planning Commission, other City personnel, outside organizations, governmental agencies, and the public regarding issues related to planning services and activities; responds to inquiries and provides technical information concerning planning and building permits, zoning information, growth policies, land use ordinances, and planning strategies.
Communicates with other administrators, personnel, and outside organizations to coordinate activities and programs, resolve issues and conflicts, and exchange information. Reviews and approves applications, agreements, plans, and reports of department activities; manages the collection, analysis, and reporting of administrative and operational data. Represents the department to other City departments, officials, outside agencies, and members of other public and private organizations, community groups, contractors, and the public; explains and interprets Community Development Director
departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. Participates in and makes presentations to the City Council, Planning Commission, and a wide variety of committees, boards, and commissions, as assigned; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of municipal engineering services, planning and zoning programs, code enforcement, and building, safety, and infrastructure improvement programs; researches emerging products and enhancements and their applicability to City needs. Directs the maintenance of working and official departmental files; prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership.
Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of strategic plan development. Principles and practices of budget development and administration. Principles and practices of contract administration and management. General principles of risk management related to the functions of the assigned area. Functions, authority, and responsibilities of an appointed City Council. Principles, practices, and programs related to community and urban development including planning, designing, maintenance, and construction.
Civil engineering principles related to planning, traffic, streets, public buildings, and capital facilities. Municipal organizations and administration including City development policies and current City General Plan elements.
Technical, legal, and financial requirements involved in the conduct of municipal public works studies, planning, and construction.
Complex arithmetic and statistical techniques.
Research methods and techniques.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned department.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
Community Development Director
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Community Development Director
Ability to:
Develop and implement goals, objectives, practices, policies, procedures, and work standards. Provide administrative and professional leadership for the department. Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
Plan, organize, direct, and coordinate the work of supervisory, professional, and technical personnel; delegate authority and responsibility.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
Read and interpret building plans and specifications. Gather data, prepare statistics, and present statistically findings both orally and in writing. Identify obstacles to project completion and negotiate with contractors and the public to address project deficiencies.
Interpret, apply, and explain statistics to all levels of government and the public. Perform mathematical calculations quickly and accurately. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Direct the establishment of filing, record-keeping, and tracking systems. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, regulatory, and legislative organizations, and in meetings with individuals.
Prepare clear and concise narrative reports, correspondence, policies, procedures, and other written materials.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree in urban planning, architecture, engineering, construction management, or a related field.
Experience:
Five (5) years of increasingly responsible experience in land use planning, environmental law, economic development, redevelopment, and/or construction methods, including three (3) years of experience in a supervisory capacity.
Community Development Director
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment. Possession of a valid Certification as a Certified Building Official (ICC or ICBO) and/or Registration as a Licensed Civil Engineer (P.E.), to be maintained throughout employment. Possession of a valid certification from the American Institute of Certified Planners (AICP), and/or possession of International Conference of Building Officials (ICBO), to be maintained throughout employment.
PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress.
The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
COMMUNITY DEVELOPMENT PROJECT COORDINATOR
SALARY: RANGE 69
Draft Classification
Pending CC Approval 09/17/25
FLSA Non-Exempt – MSPC Unrepresented
Department: Community Development
DEFINITION
Under general direction, plans, organizes, coordinates, and participates in the work of staff responsible for the direct delivery of one or more Community Development programs, services, and activities; facilitates and aligns daily operations; coordinates project information across departmental and functional areas; receives developer deposits and state and federal reimbursements; provides technical and specialized assistance to management staff; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Community Development Director. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This classification is responsible for the coordination of one or more programs in the Community Development Department. Incumbents have responsibility for independently coordinating and implementing the program’s goals and objectives. Positions in this classification rely on experience and use considerable discretion and independent judgment to ensure the program’s efficient and effective service delivery. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver program services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Plans, organizes, coordinates, and participates in the work of staff responsible for Community Development programs; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
Ensures organizational effectiveness; facilitates, coordinates, and aligns daily operations and logistics; maintains appointment, meeting, and department schedules; coordinates the reservation of meeting spaces; arranges travel accommodations; develops standard processes for composing correspondence, reports, and manuals; produces capital project reimbursement documentation. Supports departmental projects requiring coordination of activities across departmental and functional lines; ensures cross-functional projects align with organization-wide goals and objectives.
Community Development Project Coordinator
Receives and tracks developer deposit funds and fees; adjusts for state and federal reimbursements; maintains records.
Provides customer service in person, by phone, and via email; assists with complaint mediation and deescalation; fosters connections between developers, residents, consultants, and City staff. Interprets, applies, and explains laws, rules, regulations, policies, and procedures for the public. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of records and files.
Supports special projects and procedures addressing organizational effectiveness; researches and identifies alternative approaches; justifies improvement recommendations; implements approved action plans.
Maintains documents, files, and records; processes and forwards mail internally; accurately enters, reviews, and updates information in the City’s computerized systems. Serves as liaison for assigned functions with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as required. Provides technical and specialized assistance to management staff; prepares reports and correspondence concerning new or ongoing programs and program effectiveness; prepares statistical reports as required; establishes and maintains working and official program files; ensures proper documentation of operations and activities.
Coordinates assigned services and operations with other divisions and outside agencies. Maintains accurate records of services and activities. Represents the City in meetings with members of other public and private organizations, community groups, and the public.
Observes and complies with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Fundamentals of operations research and organizational practices and theories. Methods used in the collection, analysis, interpretation, and reporting of data. Financial record-keeping techniques.
Project management and contract administration.
Activity coordination with related departments to assure organizational effectiveness. Arithmetic and statistical techniques.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Community Development Project Coordinator
Ability to:
Coordinate activities with related departments to ensure organizational effectiveness. Perform a variety of complex duties related to the collection, analysis, interpretation, and reporting of data.
Assist in diagnosing organizational problems and participate in the development of solutions to increase efficiency and productivity.
Determine appropriate course of action within clearly defined guidelines. Analyze research data and prepare reports, summaries, and recommendations, as well as records management.
Perform accurate mathematical calculations.
Maintain accurate program records and files.
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the department and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. Prepare clear and concise reports, correspondence, documentation, and other written materials. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to completion of the twelfth (12th) grade.
Experience:
Three (3) years of successful experience in an administrative support or project coordination role.
Licenses and Certifications:
None required.
HYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 40 pounds in all cases with the use of proper equipment and/or assistance from other staff.
Community Development Project Coordinator
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
CONSTRUCTION PROJECT COORDINATOR
SALARY: RANGE 76
Draft Classification
Pending CC Approval 09/17/25
FLSA Non-Exempt – MSPC Unrepresented
Department: Community Development
DEFINITION
Under general supervision, performs administrative and technical duties in the inspection and construction of City projects; reviews encroachment permits and traffic control plans; assists in, plans, and coordinates construction and engineering activities relating to City Public Works infrastructure development and repair projects; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned supervisory or management personnel. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This classification is responsible for the coordination of one or more programs in the Community Development Department. Incumbents have responsibility for independently coordinating and implementing the inspection and construction functions for Public Works infrastructure development and related projects. Positions in this classification rely on experience and use considerable discretion and independent judgment to ensure the program’s efficient and effective service delivery. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver program services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.
Conducts daily construction inspections for various streets, traffic control, water and sewer facilities, and related projects; observes and records site conditions; monitors construction for conformance with approved plans; documents construction progress against project schedules; visually determines construction material conformance to standards.
Supports the grant development process, including researching potential funding opportunities, drafting compelling proposals, and ensuring alignment with the City's vision and departmental objectives. Prepares inspection reports; takes fields notes; records qualitative and quantitative data; calculates statistics; enters data into systems.
Construction Project Coordinator
Researches, reviews, and analyzes legal description records to verify property ownership and rights of way; surveys and stakes property lines and grades; checks existing and future monumentation; operates surveying equipment and updates surveying computerized systems; operates, maintains, and troubleshoots a survey drone.
Reviews encroachment permit and traffic control plan applications; receives application documents; retrieves and considers related plans, reports, permits, and files; drafts comments and prepares recommendations for the Construction Project Manager; responds to requests for information. Assists in the preparation of plans, specifications, and estimates for the improvement of Public Works projects; participates in checking and reviewing development plans; reviews specifications and cost estimates.
Participates in the review of plans; evaluates compliance with laws, ordinances, and acceptable engineering standards; coordinates design plans to meet accessibility standards within public Right of Way.
Assists with receiving, investigating, and responding to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action; responds to resident requests for service; fosters collaboration in resolving problems; explains priorities, programs, and policies.
Maintains accurate records of services and activities. Observes and complies with all City and mandated safety rules, regulations, and protocols. Performs related duties as assigned.
QUALIFICATIONS
Knowledge of:
Construction and engineering principles, methods, and practices as applied to public works, including planning, development, design, and construction.
Methods and practices of public works construction management. Proper use of construction materials and equipment.
Safety requirements and procedures pertaining to work practices. Principles and methods of cost estimating and evaluating appropriate construction materials for projects.
Mathematics through trigonometry as applied to land surveying and pertinent standard engineering calculations.
Specialized equipment and technology used in surveying including surveying instruments, scanners, plotters, computed assisted drafting, geographic information systems, drone operation, and associated software and/or database programs.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. Record keeping.
City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Construction Project Coordinator
Ability to:
Plan and schedule work, set priorities, and monitor work progress. Research and prepare engineering and other related reports. Assist in developing plans to meet future City needs/services. Support the implementation of solutions to difficult construction-related problems. Detect and locate faulty materials and work and determine the stage of construction during which defects are most easily found and remedied.
Read and interpret construction and engineering plans and specifications. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Prepare clear and concise reports, correspondence, documentation, and other written materials. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to completion of the twelfth (12th) grade, supplemented by college level coursework in engineering or a related field.
Experience:
One (1) year of experience performing paraprofessional engineering functions in a municipal agency.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress.
The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, Construction Project Coordinator
carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
CYBERSECURITY PROGRAM MANAGER
SALARY: RANGE 92
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: Department of Innovation and Technology
DEFINITION
Under general direction, plans, organizes, coordinates, and manages the functions and activities of the City’s Cybersecurity program; provides advanced support for specialized hardware and software; secures and maintains the City's electronic data; maintains reliable and secure access to data and the City's network infrastructure via personal computers and mobile devices; coordinates projects and activities with other City departments and outside agencies; participates in the development of cybersecurity policies and strategies; provides highly responsible staff assistance to the Information Technology (IT) Director in areas of expertise; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the IT Director. Exercises technical and functional direction over and provides training to lower-level staff.
CLASS CHARACTERISTICS
This classification is responsible for planning, organizing, and managing the operations of the City’s Cybersecurity program. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities in overseeing the day-to-day operations of the program. Employees serve as a specialist, liaison, and advocate for the program, with regular contact and interactions with City senior management positions, other public agencies, public and private community organizations, regulatory and governmental agencies, and members of the public.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Plans, develops, administers, implements, and oversees the daily functions, operations, and activities of the City’s Cybersecurity program.
Participates in the development and implementation of goals, objectives, policies, and priorities for the program; recommends within department policy, appropriate service, and staffing levels; recommends and administers policies and procedures.
Develops, administers, and oversees program budget(s); determines funding needed for staffing, equipment, materials, and supplies; conducts studies to forecast spending and cost benefits for assigned special projects and potential services; monitors expenditures and submits invoices for supplies and Cybersecurity Program Manager
equipment; ensures compliance with budgeted funding.
Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality; oversees the work of consultants.
Maintains firewalls, network and host intrusion prevention/detection systems, virtual private networks, threat intelligence platforms, endpoint protection, security training platforms, email security, forensic tools, and public/private/hybrid cloud infrastructure; identifies and accesses management systems and physical security systems.
Manages security incident responses; performs threat-hunting activities using security operations center tools; analyzes technologies and establishes effective processes and protocols to ensure comprehensive protection exists to prevent unauthorized entry into the City’s networks and systems. Understands breach and attack simulation solutions to validate and improve the effectiveness of preventive controls and incident response.
Motivates employees to maximize rigorous system security controls, focusing on reducing complexity and maturing security practices.
Maintains and troubleshoots multiple assigned systems; coordinates hardware and software issues with both internal and external support groups; documents and resolves issues related to system updates, implementation, installation, inefficiencies, and integrations; troubleshoots, designs, and tests computer, network hardware, and configurations.
Configures and maintains the City's network including software, servers, and appliances such as routers, switchers, virtual servers, security, anti-virus, and intrusion detection systems; oversees and monitors network and server performance; provides backup network and desktop support, as needed, including providing on-call support.
Plans, designs, specifies, documents, installs, repairs, and/or upgrades hardware, software, and related infrastructure for technology related projects.
Implements and manages disaster recovery and back-up procedures, process improvements, automation, impact assessments, recovery planning, and annual testing exercises. Evaluates and recommends new automated technologies and/or business process improvements. Provides work direction and mentoring to technical staff, as necessary; assumes supervisory duties to subordinate staff and consultants, as assigned.
Configures and maintains the City's telephony system including servers, appliances, phones, and other related and software.
Oversees and participates in project management for both new system implementations and enhancements to existing systems and services; utilizes project management techniques and tools, such as Microsoft Project, to effectively manage system implementations and upgrades. Maintains confidentiality of work-related issues and City information. Prepares and presents staff reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards. Serves as liaison for assigned functions with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as required. Provides highly complex staff assistance to the IT Director; prepares reports and correspondence concerning new or ongoing programs and program effectiveness; prepares statistical reports as Cybersecurity Program Manager
required; establishes and maintains of working and official program files; ensures the proper documentation of operations and activities.
Reviews the work of staff to ensure compliance with applicable federal, state, and local laws, codes, and regulations.
Represents the City in meetings with members of other public and private organizations, community groups, contractors, and the public.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in cybersecurity operations.
Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
Answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and agencies. Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of leadership.
Principles of providing functional direction and training. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of budget development and administration. Principles and practices of contract administration and management. General principles of risk management related to the functions of the assigned area. Principles and practices of project management, identifying technology needs and issues, researching and evaluating technology, applications, and the most effective courses of action, and implementing solutions.
Cloud-based security solutions and Application Programming Interface (API). Procedures, principles, and practices for the installation, configuration, upgrading, operation, and troubleshooting of computer hardware, software, and peripherals, including printers. Diverse communication technologies and standards for network operations, including network operating systems, security, cabling, and inter-networking principles with local and wide area networks and related systems and hardware.
Microsoft desktop and server operating systems, mobile operating systems, and related networking environments.
Server and desktop virtualization, Storage Area Networks, disaster recovery, and IT security. Web design, graphic arts, audio/visual equipment, and related software. Principles and practices of strategic planning.
Research methods and techniques.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned program.
Record keeping principles and procedures.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
Cybersecurity Program Manager
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Plan, organize, oversee, develop, implement, and administer a comprehensive Cybersecurity program. Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
Effectively provide staff leadership and work direction. Prepare and administer budgets; allocate limited resources in a cost-effective manner. Direct the maintenance of a variety of filing, recordkeeping, and tracking systems. Perform mathematical calculations quickly and accurately. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Use analytical and problem-solving skills, with the ability to think critically and creatively to solve complex security challenges.
Define problems, establish facts, and draw valid conclusions. Manage situations requiring diplomacy, fairness, firmness, and sound judgment. Build effective teams and providing efficient customer service. Install, configure, upgrade, and troubleshoot operating systems and software. Install, configure, troubleshoot, and repair computers systems, monitors, network infrastructure, and peripherals such as printers and related hardware.
Work in a fast-paced environment with shifting priorities and potential for high-pressure situations. Interpret and evaluate statistical data.
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the division and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. Prepare clear and concise reports, correspondence, documentation, and other written materials. Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Cybersecurity Program Manager
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in information technology, computer science, or a related field.
Experience:
Three (3) years of professional information technology experience, including at least two (2) years of increasingly responsible experience in implementing and administering network security applications and related devices.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
EXECUTIVE ASSISTANT
SALARY: RANGE 74
Draft Classification
Pending CC Approval 09/17/25
FLSA Non-Exempt – MSPC Unrepresented
Department: City Manager’s Office
DEFINITION
Under direction, performs a variety of advanced and confidential administrative duties in support of the City Manager, Assistant City Manager, Mayor, and City Council; conducts special projects and/or research as requested by management; acts as first point of contact for the City Manager’s office and provides customer service to City staff and the general public over the phone, in person, or via email; handles confidential materials and complex public relations; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the City Manager. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This advanced journey-level classification in the administrative support series is responsible for performing advanced and confidential administrative support duties. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in this classification rely on experience and judgment to perform assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Provides executive and administrative support to the City Manager by assisting with issues and performing duties of a complex, sensitive, and/or confidential nature requiring in-depth knowledge of the department’s programs/projects, operational details, services, and City-wide services, policies, and procedures.
Acts as the first point of contact and liaison between the City Manager, outside agencies, or the public; responds to or refers inquiries for services to appropriate staff and/or resources; receives and evaluates complaints directed to the City Manager and recommends and/or initiates an appropriate response and course of action upon approval; tracks, monitors, and provides follow up on complaints and their resolution with City management.
Receives and screens visitors, directing visitors to the proper office or person, and/or providing information regarding City programs, activities, and functions; explains federal, state, and local laws, Executive Assistant
rules, and regulations, and department, division, program, and/or City policies and procedures according to established guidelines.
Independently composes, edits, proofreads, and submits staff reports, fiscal, budgetary, operational, and other reports, contracts, agreements, amendments, various correspondence, and informational materials; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
Maintains and coordinates multiple calendars and schedules meetings, appointments, and event appearances; makes conference, travel, and meeting arrangements for the City Manager, Mayor, and City Council.
Participates in preparation and administration of department budget; works with department staff and management to identify resource needs, prepare cost estimates and justification, and prepare budget worksheets; monitors expenditures.
Performs various accounting and budget support work such as monitoring budgets, purchase orders, and account balances; processes, reconciles, and verifies payment vouchers, check requests, and invoices; assists in preparation of annual budget documents. Develops, implements, organizes, and maintains accurate and detailed databases, electronic and physical files, and records; verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules including archiving, scanning, and destruction of files.
Assists in developing and standardizing procedures and methods to improve and continuously monitor the efficiency and effectiveness of office support service delivery methods and policies and procedures; identifies opportunities for improvement and recommends to assigned supervisor; implements improvements upon approval.
Assists in planning, coordinating, and conducting various research and department-related special projects and studies; researches and compiles information and data from internal and external sources; reviews, organizes, and summarizes data collected; performs basic analyses and evaluates data to identify trends and discrepancies; presents preliminary findings and recommendations in an appropriate format for review.
Assists with department personnel and payroll functions such as confidential personnel records maintenance, leave tracking, personnel action forms, and various other department-level personnel services.
Performs other clerical support work as required which may include but is not limited to, updating and maintaining websites and social media, copying and collating documents, opening and distributing mail, processing outgoing mail, and monitoring and ordering office and other related supplies. Plans, organizes, and coordinates various department-specific and/or City-wide ceremonies, events, and meetings; represents the department at community events; may coordinate or attend meetings as directed.
Observes and complies with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Executive Assistant
City-wide and department-specific policies, processes, and procedures. General office business and administrative practices. Business correspondence writing and the standard format for reports, correspondence, agendas, minutes, and related documents.
Principles and practices of research, data collection, and report preparation. Records management principles and practices, including legal requirements for recording, retention, storage, and disclosure.
Basic math, statistics, and accounting principles and procedures. Appropriate reception and telephone etiquette.
Budget monitoring and tracking techniques.
Basic principles and practices of grants and contract administration. Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Respond to and effectively prioritize multiple phone calls and other requests for service. Interpret, explain, and apply administrative and departmental policies and procedures. Perform arithmetic, financial, and statistical computations accurately. Handle requests or complaints in a professional manner. Gather and compile information from a variety of sources. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
File materials alphabetically, chronologically, and numerically. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish, organize, maintain, and update a variety of filing, recordkeeping, database, and tracking systems.
Understand and follow oral and written instructions.
Prepare and process purchase orders, purchase requisitions, reimbursements, invoices, payroll, and related expenditures.
Assist in developing and administering a division budget. Use tact, initiative, prudence, and judgment within general policy and procedural guidelines. Prepare clear and concise reports, correspondence, documentation, and other written materials. Organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Executive Assistant
Education:
Equivalent to completion of the twelfth (12th) grade, supplemented by college level coursework in business administration, accounting, management, or a related field.
Experience:
Three (3) years of increasingly responsible experience supporting executive management level staff.
Executive Assistant
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
FINANCE DIRECTOR
SALARY: RANGE 102
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: Finance Development
DEFINITION
Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Finance Department, including accounting and financial planning, forecasting and reporting, budget development and administration, cash and asset management, and internal controls; formulates departmental policies, goals, and directives; coordinates assigned activities with officials and outside agencies; fosters cooperative working relationships among City departments and with intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in coordinating and directing City-wide departmental activities and operations and in executing the long-term vision for the City; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a department director classification that oversees, directs, and participates in all activities of the Finance Department, including short- and long-term planning as well as development and administration of departmental policies, procedures, and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of the City Council and the ability to develop, oversee, and implement projects and programs in a variety of areas.
Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering the City’s mission, goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Assumes full management responsibility for all Finance Department programs, services, and activities including accounting and financial planning, forecasting and reporting, budget development and administration, cash and asset management, and internal controls.
Finance Director
Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the Department; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
Manages and participates in the development and administration of the department budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary. Selects, trains, motivates, and directs Department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns. Monitors and implements legal, regulatory, technology, societal changes, and court decisions that may affect the work of the department; determines equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the City in an effective, efficient, and economical manner.
Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
Oversees and participates in City-wide budget functions to include preparation, development, delivery, monitoring, and administration of the City budget and multi-year fiscal plans; collaborates with other department leaders to ensure a culture of financial accountability within their departments; develops and analyzes financial forecasts to ensure sustainability of current and future operations. Directs and participates in preparing and maintaining various financial and statistical records, statements, and reports related to budgets, accounts, funds, income, expenditures, taxes, and payroll; audits and analyzes mandated reports and ensures timely submission to appropriate state, federal or other funding agencies.
Plans, organizes, and directs accounting operations including accounts payable, accounts receivable and payroll; oversees the processing of invoices and distribution of payments; ensures accurate and timely payroll processing; monitors the receipt, verification, and processing of incoming monies and deposits.
Oversees and participates in the annual closing of the City’s financial records; coordinates annual independent audits and prepares related schedules and confirmations. Represents the department to other City departments, officials, outside agencies, and members of other public and private organizations, community groups, contractors, and the public; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions, as assigned; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of finance; researches emerging products and enhancements and their applicability to City needs.
Finance Director
Directs the maintenance of working and official departmental files; prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership.
Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of strategic plan development. Principles and practices of budget development and administration. Principles and practices of contract administration and management. General principles of risk management related to the functions of the assigned area. Functions, authority, and responsibilities of an appointed City Council. Principles and practices of governmental accounting, public finance administration, budgeting, auditing, reconciliation, and public agency revenue management. Principles and practices of financial record keeping, analysis, control, and reporting. Complex arithmetic and statistical techniques.
Research methods and techniques.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned department.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Develop and implement goals, objectives, practices, policies, procedures, and work standards. Provide administrative and professional leadership for the Department. Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
Finance Director
Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
Plan, organize, direct, and coordinate the work of supervisory, professional, and technical personnel; delegate authority and responsibility.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
Make financial forecasts and projections; analyze and interpret fiscal and accounting records and data. Audit, analyze, and utilize financial information and accounting systems and procedures; ensure systems comply with applicable laws, regulations, and policies. Apply Generally Accepted Accounting Principles (GAAP) in a municipal finance setting. Perform mathematical calculations quickly and accurately. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Direct the establishment of filing, record-keeping, and tracking systems. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, regulatory, and legislative organizations, and in meetings with individuals.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in finance, accounting, business administration or a related field.
Experience:
Seven (7) years of increasingly responsible experience in accounting and/or finance in a municipal or similar setting, including three (3) years of experience in a management or administrative capacity.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
Finance Director
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
FINANCE MANAGER
SALARY: RANGE 98
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: Finance Development
DEFINITION
Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations of the Finance Division within the City Manager’s Administrative Offices, including accounting, business licenses, and utility billing; participates in the development of policies and strategies for division operations; manages the effective use of division resources to improve organizational productivity and customer service; provides complex and responsible support to the Finance Director in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Finance Director. Exercises direct supervision over supervisory, technical, and administrative support staff.
CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating the accounting, business license and utility billing functions of the Finance Division within the City Manager’s Administrative Offices. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include developing and implementing policies and procedures for accounting, budget administration and reporting, and program evaluation, and ensuring compliance with regulatory requirements. Incumbents serve as a professionallevel resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Plans, manages, and oversees the daily functions, operations, and activities of the Finance Division, including accounting, business licenses, and utility billing. Participates in the development and implementation of goals, objectives, work plans, policies, and priorities for the division; recommends within division policy, appropriate service and staffing levels; recommends and administers policies and procedures.
Participates in the development, administration, and oversight of the division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted Finance Manager
funding.
Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations to the Finance Director. Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
Performs project management responsibilities; develops logical and efficient project plans; establishes priorities; monitors and manages task completion; anticipates and avoids problems; works collaboratively and cooperatively with team members to ensure project accountability. Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality. Compiles facets of the annual budget document for the Finance Director’s consideration; provides information on annual budget requests as required; participates in the preparation of the annual position payroll budget; drafts financial forecasts to ensure sustainability of current and future operations. Advises City departments, other governmental agencies, and the public on City financial and accounting practices, policies, procedures, and data.
Troubleshoots issues and seeks consultation related to automated financial and timekeeping systems; implements and coordinates with payment gateways to receive online credit card payments. Coordinates and supervises the annual financial audit including special audits performed by regulatory agencies.
Participates in the annual closing of the City’s financial records; supports annual independent audits and prepares related schedules and confirmations.
Monitors expenses and revenues to ensure estimations are on target; recommends realignments during the mid-year budget review if necessary.
Monitors revenue collection ensuring revenues are processed in a timely manner and properly recorded; transfers funds to cover City cash demands and generate interest revenue; monitors the City’s investments.
Serves as liaison for assigned functions with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as required. Provides highly complex staff assistance to the Finance Director; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of working and official division files; ensures the proper documentation of operations and activities. Reviews the work of staff to ensure compliance with applicable federal, state, and local laws, codes, and regulations.
Represents the City in meetings with members of other public and private organizations, community groups, contractors, and the public.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of municipal accounting and finance.
Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
Finance Manager
Answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and agencies. Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Finance Manager
Knowledge of:
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership.
Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of budget development and administration. Principles and practices of contract administration and management. General principles of risk management related to the functions of the assigned area. Principles, practices, methods, and techniques of generally accepted accounting principles, fund accounting, best practices, governmental accounting, auditing, and financial reporting. Internal control and compliance audit principles and practices. Complex arithmetic and statistical techniques.
Research methods and techniques.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned department.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Develop and implement goals, objectives, practices, policies, procedures, and work standards. Provide administrative, management, and professional leadership for the Finance Division. Prepare and administer complex budgets; allocate limited resources in a cost-effective manner. Implement financial procedures and controls.
Perform mathematical calculations quickly and accurately. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Supervise the establishment of filing, record-keeping, and tracking systems. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the division and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals Prepare clear and concise reports, correspondence, documentation, and other written materials.
Finance Manager
Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in finance, accounting, business administration, or a related field.
Experience:
Six (6) years of increasingly responsible experience in municipal accounting support, including two (2) years of experience in a lead or supervisory capacity.
Licenses and Certifications:
None required.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
GEOGRAPHIC INFORMATION SYSTEMS (GIS) ANALYST
SALARY: RANGE 78
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: Department of Innovation and Technology
DEFINITION
Under direction, performs a variety of professional, technical, and analytical duties in the development, maintenance, and implementation of the City's geographic information system (GIS); participates in the long-term development and enhancement of GIS information technology to meet City mapping and enduser service objectives; conducts spatial analyses; provides expertise, support, assistance, and guidance to City staff and external contacts; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Information Technology Director. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing professional, technical, and analytical duties in support of the City’s geographic information systems. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Analyzes, evaluates, and consults with City departments regarding GIS system software needs and requirements, including identifying, designing, and developing system software and web applications to allow staff across multiple departments to work more efficiently. Manages GIS projects, including planning, execution, and reporting, ensuring projects are completed on time and within scope.
Plans, coordinates, installs, implements, tests, and maintains databases and applications of the GIS software system; integrates system data and functionality with other specialized applications; ensures the accuracy, integrity, and consistency of data.
Provides assistance and technical support on GIS software and other related systems; monitors system utilization and recommends appropriate revisions to processes and procedures. Provides cartographic and geospatial support for City divisions, departments, and projects by gathering, reviewing, and integrating spatial data to create and design a variety of maps, charts, displays, graphics, GIS Analyst
and other graphic materials; creates interactive and informative data visualizations and dashboards to communicate spatial information effectively.
Monitors changes in GIS software technology and applications, recommends improvements and upgrades, and implements changes after approval; learns new systems and programs as dictated by future technological advancements and City needs.
Prepares grant funding applications for identified City-wide GIS projects, including implementing, administering, monitoring, and reporting grant funding activities according to applicable grant regulations.
Manages all aspects of global positioning system (GPS) surveying including training, troubleshooting, conducting field surveys, and processing and integrating data into the GIS program. Oversees and directs research to identify, acquire, and integrate data from other agencies and organizations into the City’s data library; maintains and updates the City’s information catalogue. Serves as a technical resource to all City departments; explains technical information to non-technical end users, including assisting them in accessing and interpreting GIS and asset management information; trains end users on the use, functionality, and best practices of the GIS and asset management systems.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in technology related to GIS operations and administration; researches, recommends, and evaluates vendor solutions and technologies; implements improvements; works with staff to maintain, revise, or improve operations and systems.
Observes and complies with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Technology, hardware, software, and current applications related to GIS software programs, including systems programming, database management, mapping and report generation, and desktop publishing systems.
GIS concepts and analytical techniques, including computerized mapping and digital data conversion, manipulation, and spatial analysis.
Principles and practices of project management, identifying technology needs and issues, researching and evaluating technology, applications, and the most effective courses of action, and implementing solutions.
Equipment and instruments used in GPS surveying.
Cartography concepts.
Principles of mathematics and statistics and their application to GIS support work. Techniques and methods of writing and maintaining user and technical operating instructions and documentation.
Methods and techniques of eliciting information and performing diagnostic procedures on technology systems.
Research techniques, methods, and procedures.
Technical report writing practices and procedures.
Principles, practices, and procedures of recordkeeping and filing systems. Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.
GIS Analyst
City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
GIS Analyst
Ability to:
Understand, evaluate, and translate the needs of GIS users into system requirements. Plan, coordinate, and implement a broad-based GIS software program that includes effective database development, management, accessibility, and systems integration. Identify, evaluate, and solve GIS programming problems; design and implement new or revised systems and procedures for the automation of information processing. Install, configure, test, upgrade, and maintain GIS and asset management databases. Create, manipulate, and maintain a comprehensive library of spatial data tables and layers. Create and modify maps, plans, and illustrative graphics using GIS software. Read and interpret maps, drawings, and aerial imageries. Develop and maintain technical operating instructions and documentation, train users on software applications and hardware usage.
Maintain a variety of filing, recordkeeping, and tracking systems. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the department and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. Prepare clear and concise reports, correspondence, documentation, and other written materials. Organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in geographic information systems, geography, computer science, or a related field.
Experience:
Two (2) years of professional level experience in the development and maintenance of geographic information systems.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
GIS Analyst
When assigned to work in the field, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations.
Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 20 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
PROGRAM MANAGER
SALARY: RANGE 92
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: Department of Innovation and Technology
DEFINITION
Under general direction, plans, organizes, coordinates, and manages the functions and activities of the City’s GIS program; coordinates projects and activities with other City departments and outside agencies; participates in the development of policies and strategies for GIS; provides highly responsible staff assistance to the Information Technology (IT) Director in areas of expertise; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the IT Director. Exercises technical and functional direction over and provides training to lower-level staff.
CLASS CHARACTERISTICS
This classification is responsible for planning, organizing, and managing the operations of the City’s GIS program. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities in overseeing the day-to-day operations of the program. Employees serve as a specialist, liaison, and advocate for the program, with regular contact and interactions with City senior management positions, other public agencies, public and private community organizations, regulatory and governmental agencies, and members of the public.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Plans, develops, administers, implements, and oversees the daily functions, operations, and activities of the City’s GIS program.
Participates in the development and implementation of goals, objectives, policies, and priorities for the program; recommends within department policy, appropriate service, and staffing levels; recommends and administers policies and procedures.
Develops, administers, and oversees program budget(s); determines funding needed for staffing, equipment, materials, and supplies; conducts studies to forecast spending and cost benefits for assigned special projects and potential services; monitors expenditures and submits invoices for supplies and equipment; ensures compliance with budgeted funding.
GIS Program Manager
Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality; oversees the work of consultants.
Oversees the development, maintenance, and management of geospatial data, databases, and applications; ensures the accuracy, integrity, and reliability of GIS data through quality assurance processes.
Manages GIS projects, including planning, execution, and reporting, ensuring projects are completed on time and within scope.
Prepares grant funding applications for identified City-wide GIS projects, including implementing, administering, monitoring, and reporting grant funding activities according to applicable grant regulations.
Serves as a technical resource to all City departments; explains technical information to non-technical end users, including assisting them in accessing and interpreting GIS and asset management information; trains end users on the use, functionality, and best practices of the GIS and asset management systems.
Prepares and presents staff reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards. Serves as liaison for assigned functions with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as required. Provides highly complex staff assistance to the IT Director; prepares reports and correspondence concerning new or ongoing programs and program effectiveness; prepares statistical reports as required; establishes and maintains of working and official program files; ensures the proper documentation of operations and activities.
Reviews the work of staff to ensure compliance with applicable federal, state, and local laws, codes, and regulations.
Represents the City in meetings with members of other public and private organizations, community groups, contractors, and the public.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in GIS operations.
Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
Answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and agencies. Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of leadership.
Principles of providing functional direction and training.
GIS Program Manager
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of budget development and administration. Principles and practices of contract administration and management. General principles of risk management related to the functions of the assigned area. Principles and practices of project management, identifying technology needs and issues, researching and evaluating technology, applications, and the most effective courses of action, and implementing solutions.
Technology, hardware, software, and current applications related to GIS software programs, including systems programming, database management, mapping and report generation, and desktop publishing systems.
GIS programs and initiatives.
Strategic plans for GIS programs and initiatives.
Data governance principles and practices for maintaining data quality and integrity. Principles of mathematics and statistics and their application to GIS support work. Research methods and techniques.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned program.
Record keeping principles and procedures.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Plan, organize, oversee, develop, implement, and administer a comprehensive GIS program. Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
Effectively provide staff leadership and work direction. Prepare and administer budgets; allocate limited resources in a cost-effective manner. Conduct strategic planning for assigned projects.
Address complex GIS challenges and align GIS initiatives with City goals. Ensure the accuracy and reliability of GIS data.
Manage a diverse portfolio of GIS projects requiring the ability to prioritize, allocate resources, and oversee project execution.
Evaluate new GIS technologies and tools to assess their suitability for the City's needs. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Direct the maintenance of a variety of filing, recordkeeping, and tracking systems. Perform mathematical calculations quickly and accurately. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Interpret and evaluate statistical data.
GIS Program Manager
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the division and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. Prepare clear and concise reports, correspondence, documentation, and other written materials. Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in geographic information systems, geography, computer science, or a related field.
Experience:
Four (4) years of increasingly responsible experience in the development and maintenance of geographic information systems.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
GIS Program Manager
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
HUMAN RESOURCES ANALYST
SALARY: RANGE 78
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: Human Resources and Risk Management
DEFINITION
Under direction, performs complex and varied professional work required to administer human resources programs, including recruitment, benefits administration, job analysis and classification, compensation, training and development, employee and labor relations, and risk management activities; performs research and analysis; provides consulting services to City departments and management related to all aspects of human resources programs and activities; performs research and analysis; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from assigned supervisory or management personnel. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing professional duties in support of Human Resources programs, functions, and activities. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Provides support and guidance to employees, department representatives, and management on a variety of human resources program areas including recruitment, benefits administration, job analysis and classification, compensation, training and development, employee and labor relations, risk management, performance management, employee development, and equal employment opportunity. Participates in the development, implementation, and evaluation of new or revised human resources programs, policies, procedures, documents, and forms; researches and drafts policies. Advises and assists City staff with the interpretation and application of Memoranda of Understanding, City policies and procedures, and Personnel Rules and Regulations. Plans, schedules, and coordinates recruitment activities for a variety of job classifications; coordinates and participates in new employee onboarding activities.
Human Resources Analyst
Provides support and guidance to employees and management on leave administration; reviews and analyzes leave requests and/or applications; makes recommendations for approval; administers leaves; prepares correspondence; ensures legal compliance.
Performs job analysis and develops new or revised classification specifications; participates in organization and staffing studies of City departments.
Participates in administering the City’s multi-tiered employee benefits programs; acts as liaison to various third-party benefits administrators and health carriers; conducts City-wide open enrollment for benefits; prepares open enrollment benefit materials and literature; explains program provisions, procedures, and eligibility requirements.
Coordinates employee relations activities and initiatives to increase employee engagement; creates and distributes related media.
Provides support for labor relations activities including attending negotiation meetings, explaining and interpreting survey data, note taking, researching issues, and responding to requests for information; participates in meet and confer sessions with employee groups on classification description, compensation recommendations, and other human resources activities. Assists in responding to grievances and harassment and discrimination complaints; participates and/or advises department personnel in conducting workplace investigations; assists in administering disciplinary actions if necessary; advises involved parties of possible solutions. Provides technical support and guidance to employees and department representatives to determine reasonable accommodations to work restrictions under the Americans with Disabilities Act (ADA), including researching accommodation options and engaging in interactive meetings with affected employees, department representatives, and risk management staff. Assists with a variety of risk management activities; monitors and coordinates Workers' Compensation and disability claims; monitors and manages records for claims and litigation. Performs departmental risk assessments and inspections; meets with City department heads to discuss, address, and mitigate safety concerns and risks.
Develops, selects, schedules, and presents staff training programs; coordinates and maintains training records including compliance monitoring.
Conducts research and analysis on human resources issues and for special projects; prepares comprehensive records and reports; prepares and submits departmental, staff, and agenda reports and correspondence for the City Manager, City Council, and various other commissions and committees. Maintains current knowledge of laws, codes, rules, regulations, and pending legislation related to assigned organizational functions; assists in the modification of programs and procedures to ensure compliance with local, state, and federal requirements, as appropriate. Oversees the maintenance and retention of departmental records. Observes and complies with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles, practices, and procedures of public sector human resources administration in the areas of employment, compensation and classification, Workers’ Compensation, employee safety, employee development, training, and benefits administration.
Human Resources Analyst
Methods and techniques of research and analysis of personnel administrative and statistical data. Principles of city government organization, functions, and management. Principles of municipal administration and budgeting. Basic labor relations and negotiations processes and employment law. Techniques for collecting, interpreting, and reporting complex and technical data and information. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned programs.
Complex arithmetic and statistical techniques.
Business letter writing and the standard format for reports and correspondence. Recordkeeping principles and procedures
Project and/or program management, analytical processes, and report preparation techniques. Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Perform a variety of complex duties related to the collection, analysis, interpretation, and reporting of data for City-wide human resources policy planning and system implementation. Understand and analyze statistical information.
Make complete and accurate analyses and recommendations on a variety of personnel areas. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials and make effective public presentations related to the area of assignment. Implement and coordinate assigned program functions.
Research, prepare, and present complex reports on a variety of subjects. Perform moderately difficult and/or complex professional administrative and analytical work requiring sensitivity to issues.
Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations.
Analyze unusual situations and resolve them through application of management principles and practices.
Maintain accurate files and records.
Conduct complex research projects on a wide variety of human resources topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the department and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Human Resources Analyst
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Human Resources Analyst
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in human resources, business administration, public administration, or a related field.
Experience:
Three (3) years of increasingly responsible human resources administration experience.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
HUMAN RESOURCES AND RISK MANAGEMENT DIRECTOR
SALARY: RANGE 102
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: Human Resources and Risk Management
DEFINITION
Under administrative direction, plans, organizes, manages, provides administrative direction and oversight, and participates in all of the functions and activities of the Human Resources and Risk Management Department, including human resources administration, risk management, benefits administration, and employee and labor relations; formulates departmental policies, goals, and directives; coordinates assigned activities with officials and outside agencies; fosters cooperative working relationships among City departments and with intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in coordinating and directing City-wide departmental activities and operations and in executing the long-term vision for the City; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over professional, technical, and administrative support staff.
CLASS CHARACTERISTICS
This is a department director classification that oversees, directs, and participates in all activities of the Human Resources and Risk Management Department, including short- and long-term planning as well as development and administration of departmental policies, procedures, and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities.
Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of the City Council and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering the City’s mission, goals and objectives within general policy guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Assumes full management responsibility for all Human Resources and Risk Management Department programs, services, and activities including risk management, occupational safety, Worker’s Human Resources and Risk Management Director
Compensation, liability insurance, recruitment and selection, employee benefits administration, leave administration, job analysis and classification, compensation, employee and labor relations, labor negotiations, employee training and development, and general human resources administration. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the Department; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
Manages and participates in the development and administration of the department budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary. Selects, trains, motivates, and directs Department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns. Monitors and implements legal, regulatory, technology, societal changes, and court decisions that may affect the work of the department; determines equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the City in an effective, efficient, and economical manner.
Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
Ensures compliance with a variety of laws, codes, regulations, and judicial directives related to employment, insurance, and loss control; identifies areas of non-compliance and initiates corrective action.
Provides technical consultation and guidance to City management and staff to navigate various employment related issues and concerns.
Directs, oversees, and investigates grievances involving City employees; oversees appeals procedures; counsels employees, supervisors, and administrators regarding discipline, complaints, human resource practices, and working conditions.
Oversees labor relations; participates in labor negotiations; meets and confers with bargaining units; provides guidance and resolves disputes concerning the interpretation of memoranda of understanding, personnel policies, and rules.
Ensures confidentiality of patient health care information; develops and implements related policies, procedures, and activities; documents, investigates, and responds to patient complaints regarding confidential health care information.
Provides direction and programmatic development for risk management programs; ensures compliance with local, state, and federal employee health and safety requirements; evaluates, administers, and directs Workers' compensation programs, liability claims, and unemployment programs; coordinates activities with City Administration, insurance carriers, government agencies, attorneys, and others. Administers the City’s multi-tiered employee benefits and retirement programs; coordinates insurance services with third-party benefits administrators and health carriers; oversees the City-wide open enrollment process for employee benefit changes.
Human Resources and Risk Management Director
Determines employee training and development needs; coordinates personnel training and employee education programs.
Maintains accuracy of the City-wide classification system; conducts job analyses for employee reclassification requests; directs and participates in salary surveys and analytical studies related to classification and compensation.
Monitors and oversees recruitment, selection, and employee performance evaluation procedures in compliance with established City policies; acts as the City’s Equal Employment Opportunity Officer; Directs the preparation of centralized human resource records and files; prepares reports for the City Council and regulatory agencies.
Represents the department to other City departments, officials, outside agencies, and members of other public and private organizations, community groups, contractors, and the public; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions, as assigned; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of municipal human resources and risk management; researches emerging products and enhancements and their applicability to City needs. Directs the maintenance of working and official departmental files; prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership.
Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of strategic plan development. Principles and practices of budget development and administration. Principles and practices of contract administration and management. General principles of risk management related to the functions of the assigned area. Functions, authority, and responsibilities of an appointed City Council. Principles, practices, and techniques of human resources administration in a municipal setting, including recruitment, selection, equal employment opportunity, job analysis and classification, Human Resources and Risk Management Director
compensation, benefit analysis and administration, leave administration, risk management, worker’s compensation, occupational safety, and employee and labor relations programs. Technical, legal, financial, and public relations issues associated with the management of human resources programs and activities in a municipal setting. Principles of managerial analysis and organizational design. Basic arithmetic and statistical techniques.
Research methods and techniques.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned department.
Methods and techniques of preparing technical and administrative reports, and general business correspondence.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Develop and implement goals, objectives, practices, policies, procedures, and work standards. Provide administrative and professional leadership for the Department. Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
Read, interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, rules, and regulations.
Plan, organize, direct, and coordinate the work of supervisory, professional, and technical personnel; delegate authority and responsibility.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
Effectively administer a variety of human resources programs and administrative activities. Represent the City effectively in negotiations and other dealings with employee representatives on a variety of issues.
Analyze, classify, and rate risk, exposure, and loss expectancies; evaluate alternatives and make recommendations on courses of action to mitigate risk and loss. Effectively represent the City in claims hearings, litigation, and settlement meetings. Ensure the confidentiality of sensitive employee information for applicants and current and past employees.
Identify and respond to issues, concerns, and requests from employees, labor groups, executive team members, City Councilmembers, and the community.
Perform mathematical calculations quickly and accurately. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Direct the establishment of filing, record-keeping, and tracking systems.
Human Resources and Risk Management Director
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, regulatory, and legislative organizations, and in meetings with individuals.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in human resources, public administration, or a related field.
Experience:
Five (5) years of increasingly responsible experience in human resources administration, risk management, and labor relations programs for a public agency, to include two (2) years of experience in a supervisory capacity.
Licenses and Certifications:
Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
Human Resources and Risk Management Director
WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).
CITY OF IMPERIAL
JOB DESCRIPTION
HUMAN RESOURCES SPECIALIST
SALARY: RANGE 80
Draft Classification
Pending CC Approval 09/17/25
FLSA Exempt – MSPC Unrepresented
Department: Human Resources and Risk Management
DEFINITION
Under general supervision, performs a wide variety of highly responsible, complex, and technical administrative duties relating to Human Resources programs and functions, including in the areas of recruitment and selection, Workers’ Compensation, and benefits administration; provides information and assistance to City employees and the public regarding human resources activities, processes, policies, and procedures; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing paraprofessional duties in support of multiple Human Resources programs and functions. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the typical functions of the job.
Answers incoming telephone calls; provides information and answers questions; addresses employee and applicant issues and concerns; refers issues to the appropriate staff or department; greets visitors. Completes and processes a variety of forms and records requests, including for disability claims, work related injuries, wage garnishments, and employment verification. Maintains and updates employee personnel files; receives and tracks employee performance evaluations and processes related to salary wage changes in HRIS and appropriate databases; maintains employee vehicle registration and insurance information as required; schedules and documents bilingual testing for employees.
Participates in coordinating the recruitment and selection process; prepares and posts job announcements; forwards applicant information to hiring managers; prepares materials for interview panels; communicates with candidates regarding their application status.
Human Resources Specialist
Coordinates pre-employment processes; assists in the preparation of job offer letters; schedules live scan fingerprinting and pre-employment drug, medical, and TB testing and physical assessments as appropriate.
Conducts new hire orientation; compiles, completes, and files related documentation; inputs new employee information in HRIS and appropriate databases; informs IT of new hire technology needs. Coordinates Workers’ Compensation claims, including providing and collecting relevant information, processing forms, communicating with employees and related third parties, and updating management on the status of claims.
Participates in the administration of employee and retiree benefit programs including group life, health, and disability insurance; prepares benefit information packets; assists with claim processing, reconciliation, and invoice payments.
Coordinates the provision of safety, health, and risk prevention training with other City departments. Receives and maintains employee certifications related to supplemental or differential payments; completes or reviews related forms for accuracy and completeness; forwards information to appropriate departments for further action.
Compiles and submits information for regulatory reports, including to Employment Development Department, Department of Labor, California Joint Powers Insurance Authority, and other agencies. Prepares various forms of correspondence and communication including letters, reports, bulletins, announcements, and memoranda; maintains electronic communication information. Organizes, archives, copies, maintains, and retrieves records, documents, reports, and files. Observes and complies with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Basic principles and practices of human resources, including recruitment and selection, employee benefits administration, employee training and development, Workers’ Compensation, and general human resources administration.
Basic benefit program principles and practices, including claims processing, benefits reporting, and insurance/benefit plan recordkeeping.
Standard employee benefit plans, coverages, and insurance recordkeeping requirements. Methods and techniques of conducting employee orientation sessions. Operations and requirements of the City’s HRIS and database systems. Business letter writing and standard formats for reports and correspondence. Principles and practices of research, data collection, and report preparation. Recordkeeping principles and procedures.
Policies, procedures, personnel rules, and labor contract provisions related to areas of assignment. Administrative policies relating to wage and hour issues, hiring, and other personnel actions. Business mathematics.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
Human Resources Specialist