Agenda packet, regular meeting, first session — La Verne City Council, October 5, 2026 (part 4 of 5)

Agenda Packet - October 5, 2026
In subsequent revisions to the safety element, communities also will be required to identify new information relating to flood and fire hazards and climate adaptation and resiliency strategies applicable to the city or county that was not available during the previous revision of the safety element. These subsequent updates must occur upon each revision of the general plan housing element or local hazard mitigation plan and not less than once every eight years.

AB 800: Wildfires: Local General Plans: Safety Elements: Fire Hazard Severity Zones
Existing law requires the Director of Forestry and Fire Protection to identify areas of the state as very high fire hazard severity zones, and requires each planning agency to prepare, and the legislative body of each county and city to adopt, a comprehensive, long-term general plan, including a safety element, for the physical development of the county or city. Existing law requires each city or county that contains a very high fire hazard severity zone to submit the draft element of, or draft amendment to the safety element its general plan to the State Board of Forestry and Fire Protection and to every local agency that provides fire protection to territory in the city or county at least 90 days before adoption or amendment.

This requires the director to also identify areas of the state as moderate and high fire hazard severity zones. It requires the draft element of, or draft amendment to, the safety element of a county or city’s general plan to be submitted to the state board and to every local agency that provides fire protection to territory in the city or county at least 90 days before the adoption or amendment to the safety element of its general plan for each city or county that contains a moderate or high fire hazard severity zone.

Existing law requires the state board and authorizes a local agency to review the draft or an existing safety element and recommend changes to the planning agency regarding uses of land and policies in state responsibility areas and very high fire hazard severity zones and regarding methods and strategies for wildland fire risk reduction and prevention within state responsibility areas and very high fire hazard severity zones.

This bill also requires the state board and authorizes a local agency to review the draft or an existing safety element and recommend changes to the planning agency regarding uses of land and policies in moderate and high fire hazard severity zones

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and regarding methods and strategies for wildland fire risk reduction and prevention within moderate and high fire hazard severity zones.

The existing Subdivision Map Act vests the authority to regulate and control the design and improvement of subdivisions in the legislative body of a local agency, and sets forth procedures governing the local agency’s processing, approval, conditional approval, or disapproval, and filing of tentative, final, and parcel maps, and the modification thereof. The act generally requires a subdivider to file a tentative map or vesting tentative map with the local agency, and requires the local agency to approve, conditionally approve, or disapprove the map within a specified time period. Before approving a tentative map, or a parcel map for which a tentative map was not required, for an area located in a state responsibility area or a very high fire hazard severity zone, existing law requires a legislative body of a county to make specified findings. Existing law requires a legislative body of a county to transmit these findings to the State Board of Forestry and Fire Protection.

This requires a legislative body of a county to make specified findings before approving a tentative map, or a parcel map for which a tentative map was not required, for areas located in moderate and high fire hazard severity zones, and requires these findings to be transmitted to the state board.

By requiring new duties on a county, the bill imposes a state-mandated local program.

The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. This bill provides that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to statutory provisions.

AB 2140: General Plans—Safety Element
This bill provides that the state may allow for more than 75 percent of public assistance funding under the California Disaster Assistance Act only if the local agency is in a jurisdiction that has adopted a local hazard mitigation plan as part of the safety element of its general plan. The local hazard mitigation plan needs to include elements specified in this legislation. In addition, this bill requires Cal OES to give preference for federal mitigation funding to cities and counties that have adopted local hazard mitigation plans. The intent of the bill is to encourage cities and counties to create and adopt hazard mitigation plans.

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Agenda Packet - October 5, 2026
AB 2800: Climate Change—Infrastructure Planning
This California State Assembly bill passed in 2016 and until July 1, 2020, requires state agencies to take into account the current and future impacts of climate change when planning, designing, building, operating, maintaining, and investing in state infrastructure. The bill, by July 1, 2017, and until July 1, 2020, requires an agency to establish a Climate-Safe Infrastructure Working Group to examine how to integrate scientific data concerning projected climate change impacts into state infrastructure engineering.

Alquist-Priolo Earthquake Fault Zoning Act
The Alquist-Priolo Earthquake Fault Zoning Act was enacted in 1972 to mitigate the hazard of surface faulting to structures for human occupancy. The Alquist-Priolo Earthquake Fault Zoning Act’s main purpose is to prevent construction of buildings used for human occupancy on the surface trace of active faults. Before a new project is permitted, cities and counties require a geologic investigation to demonstrate that proposed buildings will not be constructed on active faults. The act addresses only the hazard of surface fault rupture and is not directed toward other earthquake hazards, such as liquefaction or seismically induced landslides. The law requires the State of California Geologist to establish regulatory zones around the surface traces of active faults and to issue appropriate maps. The maps are distributed to all affected cities, counties, and state agencies for their use in planning and controlling new or renewed construction. Local agencies must regulate most development projects within the zones. Projects include all land divisions and most structures for human occupancy.

All seismic hazard mitigation actions identified in this plan will seek full compliance with the Alquist-Priolo Earthquake Fault Zoning Act.

California Department of Forestry and Fire Protection
CAL FIRE has responsibility for wildfires in areas of the county that are not under the jurisdiction of the Forest Service or a local fire organization, including lands designated as State Responsibility Areas. CAL FIRE also has fire protection responsibilities by contract and mutual aid agreements. For example, CAL FIRE provides year-round fire protection under Amador Plan agreements with certain local government agencies (Public Resources Code §4144). Through these agreements, CAL FIRE provides local structural and wildfire protection or dispatch services to a community and maintains

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a staffing level that otherwise would be available only during the fire season. The local entity pays the additional cost of the service.

California Department of Parks and Recreation
State Parks manages portions of the California coastline including coastal wetlands, estuaries, beaches, and dune systems. The State Parks Resources Management Division has limited wildfire protection resources available to suppress fires on State Park lands.

California Department of Water Resources
In California, the DWR is the coordinating agency for floodplain management. The DWR works with FEMA and local governments by providing grants and technical assistance, evaluating community floodplain management programs, reviewing local floodplain ordinances, participating in statewide flood hazard mitigation planning, and facilitating annual statewide workshops. Compliance is monitored by FEMA regional staff and by the DWR.

California Division of Safety of Dams
California’s Division of Safety of Dams (a division of the DWR) monitors the dam safety program at the state level and maintains a working list of dams in the state. When a new dam is proposed, Division engineers and geologists inspect the site and the subsurface. Upon submittal of an application, the Division reviews the plans and specifications prepared by the owner to ensure that the dam is designed to meet minimum requirements and that the design is appropriate for the known geologic conditions. After approval of the application, the Division inspects all aspects of the construction to ensure that the work is done in accordance with the approved plans and specifications. After construction, the Division inspects each dam to ensure that it is performing as intended and is not developing problems. The Division periodically reviews the stability of dams and their major appurtenances in light of improved design approaches and requirements, as well as new findings regarding earthquake hazards and hydrologic estimates in California. Over 1,200 dams are inspected by Division engineers on a yearly schedule to ensure performance and maintenance of dams.

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Agenda Packet - October 5, 2026
California Environmental Quality Act
The California Environmental Quality Act (CEQA) was passed in 1970, shortly after the federal government enacted the National Environmental Policy Act, to institute a statewide policy of environmental protection. CEQA requires state and local agencies in California to follow a protocol of analysis and public disclosure of the potential environmental impacts of development projects. CEQA makes environmental protection a mandatory part of every California state and local agency’s decisionmaking process.

CEQA establishes a statewide environmental policy and mandates actions all state and local agencies must take to advance the policy. Jurisdictions conduct analysis of the project to determine if there are potentially significant environmental impacts, identify mitigation measures, and possible project alternatives by preparing environmental reports for projects that requires CEQA review. This environmental review is required before an agency takes action on any policy, program, or project.

Any project action identified in this plan will seek full CEQA compliance upon implementation.

California Fire Safe Council
In 1993, the statewide Fire Safe Council, consisting of private and public membership, was formed to educate and encourage Californians to plan and prepare for wildfires by reducing the risk of fire to property, communities, and natural/structural resources.

In 2002, this group created a nonprofit organization and board of directors, called the California Fire Safe Council. The Council works with the California Fire Alliance to facilitate the distribution of National Fire Plan grants for wildfire risk reduction and education (www.grants.firesafecouncil.org). The Council also provides assistance to local Fire Safe Councils through its website (www.firesafecouncil.org), the distribution of educational materials, and technical assistance, primarily through regional representatives. More than 130 local Fire Safe Councils have formed in California to plan, coordinate, and implement fire prevention activities.

California Fire Service and Rescue Emergency Mutual Aid Plan The Governor’s Office of Emergency Services Fire and Rescue Branch administers the California Fire Service and Rescue Emergency Mutual Aid Plan. The agency provides guidance and procedures for agencies developing emergency operations plans, as

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well as training and technical support, primarily to overall emergency service organizations and urban search and rescue teams.

California General Planning Law
California state law requires that every county and city prepare and adopt a comprehensive long-range plan to serve as a guide for community development. The general plan expresses the community’s goals, visions, and policies relative to future land uses, both public and private. The general plan is mandated and prescribed by state law (Cal. Gov. Code §65300 et seq.), and forms the basis for most local government land use decision-making.

The plan must consist of an integrated, internally consistent set of goals, policies, and implementation measures. In addition, the plan must focus on issues of the greatest concern to the community and be written in a clear and concise manner. City and county actions, such as those relating to land use allocations, annexations, zoning, subdivision and design review, redevelopment, and capital improvements, must be consistent with the plan.

California Hazard Mitigation Plan
Under the DMA, California must adopt a federally approved state multi-hazard mitigation plan to be eligible for certain disaster assistance and mitigation funding.

The intent of the State of California Multi-Hazard Mitigation Plan is to reduce or prevent injury and damage from hazards in the state through the following:
• Documenting statewide hazard mitigation planning in California • Describing strategies and priorities for future mitigation activities • Facilitating the integration of local and tribal hazard mitigation planning activities into statewide efforts
• Meeting state and federal statutory and regulatory requirements.

The plan is an annex to the State Emergency Plan, and it identifies past and present mitigation activities, current policies and programs, and mitigation strategies for the future. It also establishes hazard mitigation goals and objectives. The plan will be reviewed and updated annually to reflect changing conditions and new information, especially information on local planning activities.

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Under 44 CFR Section 201.6, local hazard mitigation plans must be consistent with their state’s hazard mitigation plan. In updating this plan, the Steering Committee reviewed the California State Hazard Mitigation Plan to identify key relevant state plan elements (refer to Section 3.7).

California Residential Mitigation Program
The California Residential Mitigation Program was established in 2011 to help Californians strengthen their homes against damage from earthquakes. The program is a joint powers authority created by Cal OES and the California Earthquake Authority, which is a not-for-profit, publicly managed, privately funded provider of home earthquake insurance to California homeowners and renters.

Earthquake Brace + Bolt was developed to help homeowners lessen the potential for damage to their houses during an earthquake. A residential seismic retrofit strengthens an existing older house, making it more resistant to earthquake activity such as ground shaking and soil failure. The seismic retrofitting involves bolting the house to its foundation and adding bracing around the perimeter of the crawl space.

Most homeowners hire a contractor to do the retrofit work, and owners of houses in ZIP Codes with house characteristics suitable for this type of retrofit are eligible for up to $3,000 toward the cost. A typical retrofit by a contractor may cost between $3,000 and $7,000, depending on the location and size of the house, contractor fees, and the amount of materials and work involved. If the homeowner is an experienced do-ityourselfer, a retrofit can cost less than $3,000.

California State Building Code
California Code of Regulations Title 24 (CCR Title 24), also known as the California Building Standards Code, is a compilation of building standards from three sources:
• Building standards that have been adopted by state agencies without change from building standards contained in national model codes • Building standards that have been adopted and adapted from the national model code standards to meet California conditions
• Building standards authorized by the California legislature that constitute extensive additions not covered by the model codes adopted to address particular California concerns.

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The state Building Standards Commission is authorized by California Building Standards Law (Health and Safety Code Sections 18901 through 18949.6) to administer the processes related to the adoption, approval, publication, and implementation of California’s building codes. These building codes serve as the basis for the design and construction of buildings in California. The national model code standards adopted into Title 24 apply to all occupancies in California, except for modifications adopted by state agencies and local governing bodies. Since 1989, the Building Standards Commission has published new editions of Title 24 every three years.

On January 1, 2014, California Building Code Accessibility Standards found in Chapter 11B incorporated the 2010 Americans with Disabilities Act (ADA) Standards as the model accessibility code for California. The purpose was to ensure consistency with federal guidelines. As a result of this incorporation, the California standards will fully implement and include 2010 ADA Standards within the California Building Code while maintaining enhanced levels of accessibility already provided by existing California accessibility regulations.

Disadvantaged and Low-income Communities Investments
Senate Bill (SB) 535 directs state and local agencies to make investments that benefit California’s disadvantaged communities. It also directs the California Environmental Protection Agency to identify disadvantaged communities for the purposes of these investments based on geographic, socio-economic, public health, and environmental hazard criteria. Assembly Bill (AB) 1550 increased the percent of funds for projects located in disadvantaged communities from 10 to 25 percent and added a focus on investments in low-income communities and households. This program is a potential alternative source of funding for actions identified in this plan.

Division of the State Architect’s AB 300 List of Seismically At-Risk Schools
In 2002, California’s Division of the State Architect completed an inventory of public school buildings built before 1978 that identifies buildings with characteristics that might make them unsafe in future earthquakes. This inventory provides a list of potentially at‐risk schools known as the AB 300 list (the inventory was authorized by Assembly Bill 300 in 1999). Using available information on school buildings’ dates of construction, seismic retrofits, and structural systems (wood frame, concrete shear wall, or steel moment frame, etc.), the inventory categorized California public school

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buildings into one of two categories: those expected to perform well in future earthquakes; and those that are not expected to perform well and require more detailed seismic evaluation.

The Division of the State Architect recommends that public schools on this list undergo detailed seismic evaluations to determine if they pose life safety risks, but the state has neither required nor funded school districts to do this.

Governor’s Executive Order S-13-08
Governor’s Executive Order S-13-08 enhances the state’s management of climate impacts from sea-level rise, increased temperatures, shifting precipitation and extreme weather events. There are four key actions in the executive order:
• Initiate California’s first statewide climate change adaptation strategy to assess expected climate change impacts, identify where California is most vulnerable, and recommend adaptation policies. This effort will improve coordination within state government so that better planning can more effectively address climate impacts on human health, the environment, the state’s water supply and the economy.
• Request that the National Academy of Science establish an expert panel to report on sea-level rise impacts in California, to inform state planning and development efforts.
• Issue interim guidance to state agencies for how to plan for sea-level rise in designated coastal and floodplain areas for new projects. • Initiate a report on critical infrastructure projects vulnerable to sea-level rise.

Office of the State Fire Marshal
The Office of the State Fire Marshal is a division of CAL FIRE that has a wide variety of fire safety and training responsibilities and provides technical support to fire agencies/organizations.

Senate Bill 12: Local Government: Planning and Zoning: Wildfires This bill imposes new planning requirements on local governments, as follows:
• Defines “very high fire risk areas” to be the VHFHSZ in both the SRA and the Local Responsibility Area.

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• Requires each city or county, upon the next revision of the housing element or local hazard mitigation plan on or after July 1, 2024, whichever occurs first, to review and update its safety element to include a comprehensive retrofit strategy that includes specified contents.
• Requires a city or county with VHFHSZ within its jurisdiction to amend the land use element of its general plan upon the next revision of the housing element on or after July 1, 2024. This amendment of the land use element must include the locations of all VHFHSZ within the city or county, the data and analysis described in the Office of Planning and Research’s publication Fire Hazard Planning–General Plan Technical Advice Series, and other specified goals, objectives, and implementation measures.
• Requires, after the initial amendment to the land use element, that a city or county review upon each revision of the housing element the implementation of the wildfire risk reduction standards within the jurisdiction and the designation of VHFHSZ.
• Provides for review and comment on draft findings by the Board and local fire agencies on whether the city or county has implemented the standards or made adequate progress, as defined.
• Requires, on or before January 1, 2023, to develop and post on its web site a clearinghouse of local ordinances, policies, and best practices relating to land use planning in VHFHSZ, wildfire risk reduction, and wildfire preparedness. The Office of Planning and Research must also regularly update the clearinghouse.

Senate Bill 79: Housing Development: Transit-Oriented Development Senate Bill 79, enacted in October 2025, establishes a statewide framework that significantly increases allowable residential density near major transit stops and corridors. Beginning July 1, 2026, Senate Bill 79 requires cities within designated urban transit counties to allow qualifying transit‐oriented housing projects “as an allowed use” on land zoned for residential, mixed‐use, or commercial development within one‐quarter to one‐half mile of major transit stations.

Senate Bill 99: Evacuation Route Planning
Senate Bill 99, enacted in 2019, requires that cities’ and counties’ general plans address evacuation routes from any hazard area identified in the safety element. Under this law, the safety element must include information to identify residential developments

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in hazard areas that do not have at least two emergency evacuation routes. Each city or county must update its safety element with the new information upon the next revision of its housing element on or after January 1, 2020.

Senate Bill 182 Local Government: Planning and Zoning: Wildfires California Senate Bill 182 made a number of changes to state law regarding planning for and permitting development in areas designated as very high fire risk areas. The bill requires a local jurisdiction to do the following:
• Include a comprehensive retrofit strategy in its safety element to reduce the risk of property loss and damage during wildfires.
• Amend its land use element to identify all very high fire risk areas and to establish measures to protect lives and property from unreasonable risk of wildfire.
• Adopt a very high fire risk overlay zone for its zoning ordinance. • Allocate a lower portion of projected future housing to very high fire hazard severity zones
This bill prohibits local governments from entering into a development agreement for property in a very high fire risk area, approving a permit for a project in a very high fire risk area, or approving a tentative map for a subdivision in a very high fire risk area, unless the jurisdiction makes specified findings based on substantial evidence.

Senate Bill 379: General Plans: Safety Element—Climate Adaptation Senate Bill 379 builds upon the flood planning inclusions into the safety and housing elements and the hazard mitigation planning safety element inclusions in general plans outlined in AB 162 and AB 2140, respectively. SB 379 focuses on a new requirement that cities and counties include climate adaptation and resiliency strategies in the safety element of their general plans beginning January 1, 2017. In addition, this bill requires general plans to include a set of goals, policies and objectives, and specified implementation measures based on the conclusions drawn from climate adaptation research and recommendations.

Senate Bill 1000: General Plan Amendments—Safety and
Environmental Justice Elements
In 2016, Senate Bill 1000 amended California’s Planning and Zoning Law in two ways:

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• The original law established requirements for initial revisions of general plan safety elements to address flooding, fire, and climate adaptation and resilience.

It also required subsequent review and revision as necessary based on new information. Senate Bill 1000 specifies that the subsequent reviews and revision based on new information are required to address only flooding and fires (not climate adaptation and resilience).
• Senate Bill 1000 adds a requirement that, upon adoption or revision of any two other general plan elements on or after January 1, 2018, an environmental justice element be adopted for the general plan or environmental justice goals, policies and objectives be incorporated into other elements of the plan.

Senate Bill 1035: Fire, Flood, and Adaptation Safety Element Updates Senate Bill 1035 clarifies that revisions to a community’s General Plan Safety Element— to address fire hazards, flood hazards, and climate adaptation and resilience strategies—must occur upon each revision to a Housing Element or Local Hazard Mitigation Program.

Senate Bill 1241: General Plans: Safety Element—Fire Hazard Impacts In 2012, Senate Bill 1241 passed requiring that the safety elements of all future general plans address fire risk in state responsibility areas and very high fire hazard severity zones. The bill requires cities and counties to make findings regarding available fire protection and suppression services before approving a tentative map or parcel map.

Standardized Emergency Management System
CCR Title 19 establishes the Standardized Emergency Management System (SEMS) to standardize the response to emergencies involving multiple jurisdictions. SEMS is intended to be flexible and adaptable to the needs of all emergency responders in California. It requires emergency response agencies to use basic principles and components of emergency management. Local governments must use SEMS by December 1, 1996, to be eligible for state funding of response-related personnel costs under CCR Title 19 (Sections 2920, 2925 and 2930). The roles and responsibilities of Individual agencies contained in existing laws or the state emergency plan are not superseded by these regulations. This hazard mitigation plan is considered to be a support document for all phases of emergency management, including those associated with SEMS.

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2026 Local Hazard Mitigation Plan | Plan Adoption, Implementation & Maintenance
17-10
Appendix D – Plan
Maintenance Agendas

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City of La Verne
Local Hazard Mitigation Plan

MEETING AGENDA
Annual Plan Maintenance
October XX, 2026
X:00 – X:00 p.m.

Attendance:

City of La Verne
☐Lonnie Shipman, City of La Verne Fire
☐Brandon Coatney, City of La Verne Fire
☐Candice Bowcock, City of La Verne Community Development ☐JR Rannells, City of La Verne City Managers Office
☐Danny Wu, City of La Verne Public Works
☐Captain Tibbetts, City of La Verne Police Department
☐Chad Peterson, City of La Verne Community Services
Agenda Item:

1. Review 2026 City of La Verne LHMP goals and revise if needed

2. Document natural hazard occurrences that occurred during the prior year and their impact on the City of La Verne

3. Review mitigation actions
a. Document implementation status
b. Evaluate the mitigation actions that have been successful c. Discuss why mitigation actions were not completed
d. Review the action plan if new timelines need to be established (e.g., changing a longterm project to a short-term project due to funding availability) e. Consider recommendations for new mitigation projects

4. Review new funding options, including grant opportunities, and determine if contract grantwriting support is needed to pursue the opportunities

5. Document potential losses avoided due to the implementation of specific mitigation measures or other planning programs, if feasible

6. Identify any new or additional vulnerabilities that may be faced by the City and may need to be addressed in a future update of this plan

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City of La Verne
Local Hazard Mitigation Plan

MEETING AGENDA
Annual Plan Maintenance
October XX, 2027
X:00 – X:00 p.m.

Attendance:

1. Review 2026 City of La Verne LHMP goals and revise if needed

2. Document natural hazard occurrences that occurred during the prior year and their impact on the City of La Verne

4. Review new funding options, including grant opportunities, and determine if contract grantwriting support is needed to pursue the opportunities

5. Document potential losses avoided due to the implementation of specific mitigation measures or other planning programs, if feasible

6. Identify any new or additional vulnerabilities that may be faced by the City and may need to be addressed in a future update of this plan

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City of La Verne
Local Hazard Mitigation Plan

MEETING AGENDA
Annual Plan Maintenance
October XX, 2028
X:00 – X:00 p.m.

Attendance:

1. Review 2026 City of La Verne LHMP goals and revise if needed

2. Document natural hazard occurrences that occurred during the prior year and their impact on the City of La Verne

4. Review new funding options, including grant opportunities, and determine if contract grantwriting support is needed to pursue the opportunities

5. Document potential losses avoided due to the implementation of specific mitigation measures or other planning programs, if feasible

6. Identify any new or additional vulnerabilities that may be faced by the City and may need to be addressed in a future update of this plan

7. Identify grant funding opportunities to perform the 5-year update to the City of La Verne LHMP

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City of La Verne
Local Hazard Mitigation Plan

MEETING AGENDA
Annual Plan Maintenance
October XX, 2029
X:00 – X:00 p.m.

Attendance:

1. Review 2026 City of La Verne LHMP goals and revise if needed

2. Document natural hazard occurrences that occurred during the prior year and their impact on the City of La Verne

4. Review new funding options, including grant opportunities, and determine if contract grantwriting support is needed to pursue the opportunities

5. Document potential losses avoided due to the implementation of specific mitigation measures or other planning programs, if feasible

6. Identify any new or additional vulnerabilities that may be faced by the City and may need to be addressed in a future update of this plan

8. Obtain grant funding to perform the 5-year update to the City of La Verne LHMP

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City of La Verne
Local Hazard Mitigation Plan

MEETING AGENDA
Annual Plan Maintenance
October XX, 2030
X:00 – X:00 p.m.

Attendance:

1. Review 2026 City of La Verne LHMP goals and revise if needed

2. Document natural hazard occurrences that occurred during the prior year and their impact on the City of La Verne

4. Review new funding options, including grant opportunities, and determine if contract grantwriting support is needed to pursue the opportunities

5. Document potential losses avoided due to the implementation of specific mitigation measures or other planning programs, if feasible

6. Identify any new or additional vulnerabilities that may be faced by the City and may need to be addressed in a future update of this plan
Note: The 2030 agenda will be part of
the plan update process to ensure
that a completed update is approved
prior to expiration of the 2026 LHMP.

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2026 Local Hazard Mitigation Plan | Plan Adoption, Implementation & Maintenance
17-11
Appendix E – FEMA
Approval & City Council
Adoption

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RESOLUTION NO. 1363

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA VERNE, CALIFORNIA RECOMMENDING THAT THE CITY COUNCIL ADOPT THE 2026 CITY

OF LA VERNE LOCAL HAZARD MITIGATION PLAN AND APPROVE AN

AMENDMENT TO THE GENERAL PLAN SAFETY ELEMENT INCORPORATING THE

LOCAL HAZARD MITIGATION PLAN BY REFERENCE
WHEREAS, the City of La Verne has prepared the 2026 City of La Verne Local Hazard Mitigation Plan (LHMP) to identify natural hazards, assess community vulnerabilities, and establish strategies to reduce long-term risks to life, property, the environment, and the local economy; and
WHEREAS, the LHMP was prepared in accordance with the federal Disaster Mitigation Act of 2000 and applicable Federal Emergency Management Agency (FEMA) and California Governor's Office of Emergency Services guidelines; and WHEREAS, preparation of the LHMP included participation from City departments, community stakeholders, and the public; and WHEREAS, the LHMP identifies and evaluates natural hazards affecting the City, including dam failure, drought, earthquake, extreme temperatures, extreme wind, flooding, landslides, and wildfire; and
WHEREAS, on May 22, 2026, FEMA determined that the 2026 LHMP was Approvable Pending Adoption, subject to formal adoption by the City Council; and WHEREAS, formal adoption of the LHMP will allow the City to maintain eligibility to apply for certain federal hazard mitigation grant programs; and WHEREAS, Assembly Bill 2140 (AB 2140, 2006) provides an incentive for cities and counties to incorporate a federally approved local hazard mitigation plan into the Safety Element of their General Plan; and
WHEREAS, AB 2140 provides that incorporation of a local hazard mitigation plan into the General Plan Safety Element may allow the Legislature to authorize an increased State share of eligible disaster-related costs; and WHEREAS, the proposed General Plan Safety Element amendment would incorporate the 2026 LHMP by reference and does not change land use designations, development densities, zoning, or authorize development; and WHEREAS, the proposed General Plan Safety Element amendment is consistent with the purpose and intent of the General Plan because it supports existing policies related to public safety, emergency preparedness, natural hazards, and community resiliency; and

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WHEREAS, a Notice of Public Hearing was published on August 26, 2026, for the September 9, 2026 Planning Commission hearing regarding the 2026 LHMP and proposed General Plan Safety Element amendment; and
WHEREAS, on September 9, 2026, the Planning Commission conducted a duly noticed public hearing and considered the staff report, the 2026 LHMP, the proposed General Plan Safety Element amendment, and all written and oral testimony presented; NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of La Verne as follows:

Section 1. Incorporation of Recitals. The Recitals set forth above are incorporated herein as findings of fact.

Section 2. Findings: Based upon the staff report, the 2026 City of La Verne Local Hazard Mitigation Plan, and the information presented at the public hearing, the Planning Commission finds as follows:

A. The City of La Verne is subject to natural hazards, including dam failure, drought, earthquake, extreme temperatures, extreme wind, flooding, landslides, and wildfire, that may pose risks to life, property, the environment, and the local economy.

B. The 2026 LHMP provides a comprehensive framework for identifying these hazards, evaluating community vulnerabilities, and establishing strategies and actions to reduce long-term risks.

C. Preparation of the LHMP included coordination among City departments, community stakeholders, and the public and was completed in accordance with applicable federal and State hazard mitigation planning guidelines.

D. FEMA's May 22, 2026 Approvable Pending Adoption determination confirms that the LHMP satisfies applicable federal planning requirements, subject to formal adoption by the City Council.

E. Adoption of the LHMP will support the City's hazard mitigation and emergency preparedness efforts and maintain eligibility to apply for certain federal hazard mitigation funding programs.

F. Incorporating the LHMP by reference into the General Plan Safety Element will strengthen coordination between the City's General Plan, hazard mitigation, and emergency preparedness efforts.

G. The proposed General Plan Safety Element amendment is consistent with the purpose and intent of the General Plan because it supports existing policies Resolution No. 1363 2

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related to public safety, emergency preparedness, natural hazards, and community resiliency.

H. The proposed amendment does not change land use designations, development densities, zoning, or authorize development.

I. Incorporation of the LHMP into the General Plan Safety Element is consistent with Assembly Bill 2140 and may provide the City with additional eligibility for State disaster-related financial assistance.

J. The adoption of the LHMP and General Plan Safety Element amendment is consistent with the goals, policies, purpose, and intent of the City of La Verne General Plan and will strengthen coordination between the City's long-range planning, hazard mitigation, and emergency preparedness efforts.

Section 3. Environmental Review. The Planning Commission recommends that the City Council find that adoption of the 2026 City of La Verne Local Hazard Mitigation Plan and the related General Plan Safety Element amendment are exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061 (b)(3) (Common Sense Exemption) and 15262 (Feasibility and Planning Studies) of the State CEQA Guidelines. The LHMP is a planning document that identifies natural hazard risks and potential mitigation strategies. Adoption of the LHMP and its incorporation by reference into the General Plan Safety Element do not commit the City to any specific future action, development, construction, or physical improvement. It can be seen with certainty that the proposed actions will not result in a significant effect on the environment. Any future physical improvement or mitigation project identified in the LHMP will be subject to separate environmental review under CEQA, as applicable. None of the exceptions under Section 15300.2 of the State CEQA Guidelines apply.

Section 4. Local Hazard Mitigation Plan: The Planning Commission hereby recommends that the City Council adopt the resolution attached hereto as Exhibit A, adopting the 2026 City of La Verne Local Hazard Mitigation Plan in its entirety.

Section 5. General Plan Safety Element Amendment: The Planning Commission hereby recommends that the City Council adopt the resolution attached hereto as Exhibit B approving an amendment to the City of La Verne General Plan Safety Element incorporating the 2026 City of La Verne Local Hazard Mitigation Plan by reference in accordance with Assembly Bill 2140.

Section 6. Signature: The Chairman shall sign and the Secretary shall attest to the adoption of Resolution No. 1363.

Resolution No. 1363 3

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Agenda Packet - October 5, 2026
APPROVED AND ADOPTED this ninth day of September 2026, by the Planning Commission at La Verne, California.

ATTE~ T:
------------- Secreari.Pfanning Commission -
Exhibit A: City Council Resolution Adopting the LHMP
Exhibit B: City Council Resolution Adopting the Safety Element Amendment, with attachment
Resolution No. 1363 4

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CERTIFICATION
I hereby certify that the foregoing Resolution No. 1363 was duly and regularly adopted by the Planning Commission of the City of La Verne at a meeting thereof held on the 9th day of September, 2026 by the following vote:

AYES: Carney, Chang, Duffy, Ramos
NOES:

ABSENT: Conrad
ABSTAIN:

Eric Scherer, Director of Community Development
RESOLUTION NO. 26-XX

A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, AUTHORIZING THE ADOPTION OF THE 2026 CITY OF LA VERNE LOCAL HAZARD

MITIGATION PLAN AND FINDING THE PROPOSED ACTIVITY IS EXEMPT FROM CEQA PURSUANT TO SECTIONS 15061(B)(3) (COMMON SENSE EXEMPTION) AND 152662 (FEASIBILITY AND PLANNING STUDIES) OF THE STATE CEQA

GUIDELINES
WHEREAS, all of the City of La Verne has exposure to natural hazards that increase the risk to life, property, environment, and the local economy; and WHEREAS, proactive mitigation of known hazards before a disaster event can reduce or eliminate long-term risk to life and property; and WHEREAS, the Disaster Mitigation Act of 2000 (Public Law 106-390) established requirements for state and local governments to prepare hazard mitigation plans as a condition of eligibility for certain federal hazard mitigation funding; and WHEREAS, the City of La Verne, led by the La Verne Fire Department, prepared the 2026 City of La Verne Local Hazard Mitigation Plan with participation from City departments, community stakeholders, and the public; and WHEREAS, on May 22, 2026, the Federal Emergency Management Agency determined that the 2026 City of La Verne Local Hazard Mitigation Plan was Approvable Pending Adoption; and
WHEREAS, formal adoption by the City Council is required before the Federal Emergency Management Agency may issue final approval of the Plan; and WHEREAS, Sections 15061(b)(3) (Common Sense Exemption) and 15262 (Feasibility and Planning Studies) exempts this activity from state CEQA guidelines; and WHEREAS, on September 9, 2026, the Planning Commission conducted a duly noticed public hearing and adopted Planning Commission Resolution No. 1363 recommending adoption of the Local Hazard Mitigation Plan;; and WHEREAS, on October 5, 2026, the City Council conducted a duly noticed public hearing and considered the staff report, Planning Commission recommendation, and all written and oral testimony..

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. Incorporation of Recitals. The Recitals set forth above are incorporated herein as findings of fact.

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Resolution No. 26-XX 2
Section 2. Findings: Based upon the staff report, the 2026 City of La Verne Local Hazard Mitigation Plan, and the information presented to the City Council, the City Council finds as follows: A. The City of La Verne is subject to natural hazards, including dam failure, drought, earthquake, extreme temperatures, extreme wind, flooding, landslides, and wildfire, that may affect life, property, the environment, and the local economy. B.

The 2026 City of La Verne Local Hazard Mitigation Plan provides a comprehensive framework for identifying these hazards, assessing the City’s vulnerabilities, and establishing strategies and actions to reduce long-term risks. C. Preparation of the Local Hazard Mitigation Plan included coordination among City departments, community stakeholders, and the public and was completed in accordance with applicable federal and State hazard mitigation planning guidelines. D. On May 22, 2026, the Federal Emergency Management Agency determined that the Local Hazard Mitigation Plan was Approvable Pending Adoption, demonstrating that the Plan satisfies applicable federal planning requirements subject to formal adoption by the City. E. Adoption of the Local Hazard Mitigation Plan will support the City’s ongoing hazard mitigation and emergency preparedness efforts and maintain the City’s eligibility to apply for certain federal hazard mitigation funding programs.

Section 3. Environmental Review: The City Council hereby finds that adoption of the 2026 City of La Verne Local Hazard Mitigation Plan (LHMP) is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) (Common Sense Exemption) and 15262 (Feasibility and Planning Studies) of the State CEQA Guidelines. The LHMP is a planning document that identifies natural hazard risks and potential mitigation strategies and does not authorize or commit the City to any specific development, construction, physical improvement, or future mitigation action. It can be seen with certainty that adoption of the LHMP will not result in a significant effect on the environment. Any future physical improvement or mitigation project identified in the LHMP will be subject to separate environmental review under CEQA, as applicable. None of the exceptions under Section 15300.2 of the State CEQA Guidelines apply.

Section 4. The City Council hereby adopts the 2026 City of La Verne Local Hazard Mitigation Plan in its entirety.

Section 5. The City will use the adopted Local Hazard Mitigation Plan to guide pre-disaster and post-disaster hazard mitigation efforts.

Section 6. The City will coordinate the strategies identified in the Local Hazard Mitigation Plan with other applicable City plans, programs, and planning efforts.

Section 7. City staff shall submit the adopted Local Hazard Mitigation Plan and this Resolution to the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services, as necessary, for final approval.

Section 8. Effective Date. This resolution shall take effect immediately.

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Resolution No. 26-XX 3
Section 9. The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

Section 10. The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED, AND ADOPTED this 5th day of October, 2026. ______________________________________
Mayor Tim Hepburn
ATTEST:
_______________________________
Debra Fritz, CMC, Deputy City Clerk

CERTIFICATION
I hereby certify that the foregoing [Resolution No. 26-XX] was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 5th day of October, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Debra Fritz, CMC, Deputy City Clerk

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Agenda Packet - October 5, 2026
City of La Verne,City Council
Agenda Report
DATE: October 5, 2026
TO: Honorable Mayor and City Council
FROM: Yvonne Duran, Parks & Recreation Director
SUBJECT: LICENSE AGREEMENT WITH VETERANS OF FOREIGN WARS POST 12034 FOR USE OF VETERANS HALL.

SUMMARY
This item seeks City Council approval of a License Agreement between the City of La Verne and Veterans of Foreign Wars Post 12034 (VFW) for the continued use of designated space within Veterans Hall, located at 1550 Bonita Avenue. The proposed agreement formalizes the VFW’s use of the City-owned facility as a revocable license and establishes clear requirements for facility use, operations, maintenance, security, indemnification, and insurance. Consistent with direction provided during the Fiscal Year 2026-2027 budget process and the Parks and Recreation Master Plan cost-recovery model, the City Council is also being asked to select a facility license fee structure for the VFW’s exclusive use of designated City space.

RECOMMENDATION
That the City Council:

1. Approve the License Agreement with Veterans of Foreign Wars Post 12034 for use of designated space within Veterans Hall;

2. Select one of the following Facility License Fee options for inclusion in Exhibit B:
a. $500 per month ($6,000 annually);
b. $1 per year as a nominal license fee; or
c. No facility license fee;

3. Determine whether the $500 refundable security deposit should remain applicable under the selected fee option; and

4. Authorize the City Manager to execute the Agreement and any non-substantive amendments necessary to implement the Agreement, subject to approval as to form by the City Attorney.

DISCUSSION
Veterans Hall was donated to the City of La Verne by the American Legion after declining membership affected the Legion’s ability to continue operating the facility. The building therefore became a City-owned facility for veterans, civic, community, and municipal purposes.

The City’s formal relationship with Veterans of Foreign Wars (VFW) Post 12034 at Veterans Hall dates to the Parks and Community Services Master Plan process in the early 2000's. As part of that process, the VFW requested that the City convert a portion of an existing storage room at Veterans Hall into office space for use by the Post Service Officer to conduct VFW business and assist local veterans. City Council approved the project on December 6, 2006, as

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License Agreement with Veterans of Foreign Wars Post 12034 for Use of Veterans Hall., Page 2 part of the Key Findings from the Parks and Community Services Master Plan.

On February 20, 2007, the City Council approved an initial agreement with VFW Post 12034 for use of the office and authorized Parks Development Funds for construction. The project converted approximately half of the storage room at the northwest corner of Veterans Hall into an office with an entrance from Wheeler Avenue. The City received two bids and selected Energy Construction and Development, Inc. in the amount of $15,300. Thus, in addition to owning and maintaining Veterans Hall, the City invested more than $15,000 at that time to reconfigure the space specifically for veterans-related use.

The original 2007 agreement provided for VFW use of the office through June 30, 2008, with renewal or extension by mutual consent. The agreement placed day-to-day maintenance of the office and provision of telephone service as a responsibility of the VFW, while the City provided electricity, water, and gas utilities at no cost to the Post. It also addressed improvements, indemnification, insurance, care of the facility, maintenance and repair, termination, the City’s right of entry, nondiscrimination, and other operational requirements. A fully executed copy was transmitted to the VFW on April 4, 2007.

VFW Post 12034 has continued to utilize designated space at Veterans Hall in support of veterans-related services and organizational activities as a benefit to the public and veteran members. The VFW is instrumental in supporting veterans and participating in celebratory and memorial events in honor of those who have served our Country. During development of the Fiscal Year 2026-2027 budget, the City Council directed staff to address this arrangement as part of the City’s broader effort to improve financial sustainability and cost recovery. At that time, the VFW was the only outside organization with ongoing exclusive access to a designated area of a City facility without paying a monthly facility-use or license fee. The Parks and Recreation Master Plan cost-recovery model similarly calls for the City to evaluate subsidies, user fees, and the appropriate level of cost recovery for services and facility use. As such, staff reviewed various models and looked for ways to continue to host the VFW while achieving City Council goals of better fiscal sustainability.

The VFW provides a recognized veterans service and its presence in the City is a source of honor, including an active participation by the VFW in conducting the City Council Pledge of Allegiance. The VFW Post serves the broader San Gabriel Valley communities of La Verne, San Dimas, Claremont, Glendora, and Pomona, and its location within the City of La Verne fits the support our overall community shows to members of our armed forces.

The proposed License Agreement updates and replaces the prior occupancy arrangement to reflect current City operational practices, risk-management standards, insurance requirements, facility-use expectations, and a formal framework for fees. The agreement is structured as a revocable license rather than a lease or tenancy and preserves the City’s ownership, possession, management, and control of Veterans Hall.

The proposed Agreement grants the VFW a revocable, non-exclusive, and nontransferable license to use the designated Licensed Premises shown in Exhibit A. Common areas remain non-exclusive and subject to City scheduling, closure, maintenance, and operational requirements. Permitted uses are limited to approved veterans-related activities, including veteran benefits information and referrals, VFW administrative activities, scheduled meetings

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License Agreement with Veterans of Foreign Wars Post 12034 for Use of Veterans Hall., Page 3 and consultations, community outreach, and storage of records, supplies, and equipment related to approved veterans services.

The Agreement also establishes minimal operational expectations for housekeeping, maintenance reporting, vendors and contractors, alterations, storage, keys and security, parking, signage, accessibility, nondiscrimination, incident reporting, and compliance with applicable laws and City facility rules. Risk-management provisions include indemnification of the City, minimum commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, additional insured endorsement requirements, primary and noncontributory coverage, and waiver of subrogation provisions.

The Agreement may be terminated by either party without cause upon at least thirty (30) days’ written notice. The City also retains the ability to immediately suspend or revoke access for public safety, emergencies, unlawful activity, insurance noncompliance, material default, or other circumstances identified in the Agreement as is standard in similar license agreements.

Because the amount of any City subsidy is ultimately a policy decision for the City Council, Staff is presenting three fee options.

A. Option A would establish the previously discussed $500 monthly Facility License Fee, or $6,000 annually.

B. Option B would establish a nominal $1 annual license fee, recognizing the veteransrelated public service while still documenting consideration for use of the City property.

C. Option C would waive the facility license fee entirely based on the public benefit provided by the VFW to veterans in the City and for its education and continual promotion of veteran-related activities.

Under any option, the VFW would remain responsible for compliance with the Agreement and for applicable direct costs such as damage, extraordinary cleaning, lost keys, or other charges attributable to its use. For example, recent improvements to the current space were funded by the VFW through donations.

FISCAL ANALYSIS
The fiscal impact will depend on the fee option selected by the City Council. Option A, at $500 per month, would generate $6,000 annually to fully offset the cost of providing the space.

Option B, at $1 per year, would generate de-minimus revenue and would represent an annual City subsidy of the facility-use fee otherwise charged under Option A. Option C would generate no facility license revenue and would represent a full waiver of the proposed facility-use fee. The state public benefits of Options B and C would justify the de-minimus or full waival of costs.

The draft agreement also provides for a refundable $500 security deposit and allows the City to recover applicable direct costs associated with the VFW’s use, including excessive custodial or cleaning services, damage and repairs, lost keys or re-keying, extraordinary utility usage, afterhours staffing or security, and removal or storage of Licensee property. The City Council may retain, modify, or waive the security deposit independently of the selected license-fee option.

ENVIRONMENTAL ANALYSIS

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License Agreement with Veterans of Foreign Wars Post 12034 for Use of Veterans Hall., Page 4 The proposed action is administrative in nature and involves the continued use of an existing City facility. No physical changes to the facility are authorized by approval of the License Agreement. Therefore, the action is not subject to the California Environmental Quality Act (CEQA) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment.

LEGAL REVIEW
This report and the attached License Agreement have been reviewed by the City Attorney and California Joint Powers Insurance Authority.

ATTACHMENTS

1. VFW Post 12034 License Agreement 2026 - Final

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CITY OF LA VERNE | VFW POST 12034 LICENSE AGREEMENT
DRAFT FOR CITY ATTORNEY AND CJPIA REVIEW | Page 1

CITY OF LA VERNE

LICENSE AGREEMENT

FOR USE OF CITY-OWNED FACILITY

VETERANS HALL OFFICE SPACE
Veterans of Foreign Wars Post 12034
Effective Date October 1, 2026
Expiration Date September 30, 2031
Facility Veterans Hall, 1550 Bonita Avenue, La Verne, CA 91750
Licensed Premises Office/area shown in Exhibit A
Monthly License Fee As established in Exhibit B
Security Deposit $500.00

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CITY OF LA VERNE | VFW POST 12034 LICENSE AGREEMENT
DRAFT FOR CITY ATTORNEY AND CJPIA REVIEW | Page 2

TABLE OF CONTENTS
Article 1. Parties
Article 2. Recitals
Article 3. Definitions
Article 4. Grant of License
Article 5. Licensed Premises and Common Areas
Article 6. Term and Renewal
Article 7. Permitted Use
Article 8. Nature of License; No Tenancy
Article 9. Facility License Fee and Other Charges
Article 10. Security Deposit
Article 11. Utilities and Services
Article 12. City Responsibilities
Article 13. Licensee Responsibilities
Article 14. Maintenance, Repairs, and Inspections
Article 15. Improvements and Alterations
Article 16. Furniture, Equipment, and Storage
Article 17. Access, Keys, and Security
Article 18. Parking
Article 19. Signage and Publicity
Article 20. Compliance with Laws and Facility Rules
Article 21. Accessibility
Article 22. Nondiscrimination
Article 23. Indemnification
Article 24. Insurance Requirements
Article 25. Damage, Loss, and Incident Reporting
Article 26. Default and Remedies
Article 27. Suspension, Revocation, and Termination
Article 28. Emergency Closure and Force Majeure
Article 29. Notices
Article 30. Miscellaneous Provisions
Exhibit A - Licensed Premises and Floor Plan
Exhibit B - Facility License Fee and Charges
Exhibit C - Veterans Hall Operational Rules

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CITY OF LA VERNE | VFW POST 12034 LICENSE AGREEMENT
DRAFT FOR CITY ATTORNEY AND CJPIA REVIEW | Page 3

LICENSE AGREEMENT FOR USE OF CITY-OWNED FACILITY
This License Agreement ("Agreement") is made and entered into as of ____________________ ("Effective Date") by and between the CITY OF LA VERNE, a California municipal corporation ("City"), and VETERANS OF FOREIGN WARS POST 12034, a nonprofit veterans organization ("Licensee"). City and Licensee may be referred to individually as a "Party" and collectively as the "Parties." ARTICLE 1

PARTIES

1.1 City.

The City is the owner and operator of Veterans Hall and retains full authority over the Facility and all City property located therein.

1.2 Licensee.

Licensee is Veterans of Foreign Wars Post 12034. Licensee shall maintain its organizational status, good standing, and authority to conduct its activities throughout the Term.

1.3 Authorized Representatives.

Each Party shall designate one primary representative for administration of this Agreement. Licensee shall promptly notify the City in writing of any change in its officers, authorized representatives, mailing address, telephone number, or email address.

ARTICLE 2

RECITALS
A. The City owns and operates Veterans Hall, a public facility intended to support veterans, civic, community, and municipal purposes.

B. Licensee provides services, assistance, outreach, fellowship, and organizational support to veterans, military families, and the community.

C. The City desires to permit Licensee to use designated office space within Veterans Hall for limited veteransrelated and administrative purposes, subject to City oversight and the terms of this Agreement.

D. The Parties intend to create a revocable license only. They do not intend to create a lease, tenancy, easement, or other interest in real property.

E. The Parties desire to define their respective responsibilities for use, fees, operations, maintenance, security, indemnification, and insurance.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows:

ARTICLE 3

DEFINITIONS
Agreement. This License Agreement, including all exhibits and written amendments.

City. The City of La Verne and its elected and appointed officials, officers, employees, agents, and volunteers.

Director. The City of La Verne Parks and Recreation Director or designee.

Facility. Veterans Hall, including the building, grounds, parking areas, common areas, fixtures, and Cityowned equipment.

Licensed Premises. The specific office or area shown and described in Exhibit A.

License Fee. The monthly or periodic fee established under Article 9 and Exhibit B.

Licensee. Veterans of Foreign Wars Post 12034, including its officers, members, employees, volunteers, contractors, invitees, guests, and agents when acting under its direction.

Term. The period described in Article 6.

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Common Areas. Areas of the Facility that the City may make available on a non-exclusive basis, including restrooms, corridors, entrances, and parking areas.

ARTICLE 4

GRANT OF LICENSE

4.1 Limited License.

Subject to the terms of this Agreement, the City grants Licensee a revocable, non-exclusive, nontransferable license to use the Licensed Premises for the Permitted Use during the Term.

4.2 City Control.

The City retains ownership, possession, management, and control of the Facility at all times. The City may establish reasonable conditions governing access and use, entry of the Licensed Premises, performance of work, and use or authorize use of other portions of the Facility.

4.3 No Assignment or Sublicense.

Licensee shall not assign this Agreement, sublicense the Licensed Premises, share possession with another organization, or permit regular use by any third party without the City's prior written approval.

ARTICLE 5

LICENSED PREMISES AND COMMON AREAS

5.1 Licensed Premises.

The Licensed Premises consists of the office or designated area identified in Exhibit A. The approximate size and location shown in Exhibit A are for identification purposes only and do not create a leasehold interest.

5.2 Common Areas.

Licensee may use approved Common Areas in common with the City and other authorized users. Common Areas remain subject to City scheduling, closure, maintenance, and operational rules.

5.3 No Exclusive Use of Facility.

Except for the limited use of the Licensed Premises expressly granted herein, Licensee has no exclusive right to Veterans Hall, meeting rooms, restrooms, parking areas, storage areas, or other City property. Use of rooms outside the Licensed Premises requires separate written authorization or reservation.

5.4 Relocation.

When reasonably necessary for construction, repair, public safety, municipal operations, or another public purpose, the City may temporarily relocate Licensee to comparable available space. The City will provide reasonable notice when practicable.

ARTICLE 6

TERM AND RENEWAL

6.1 Initial Term.

The Term begins on October 1, 2026, and ends on September 30, 2031, unless earlier suspended, revoked, or terminated under this Agreement.

6.2 Renewal.

Any renewal must be approved in writing by the City. Continued occupancy after expiration does not create a month-to-month tenancy or other property interest. Acceptance of a payment after expiration does not waive this requirement.

6.3 Annual Review.

The City may conduct an annual review of Licensee's use, compliance, organizational status, insurance, fees, and operational needs. Licensee shall provide requested records reasonably related to this Agreement.

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ARTICLE 7

PERMITTED USE

7.1 Authorized Activities.

Licensee may use the Licensed Premises solely for veterans-related activities approved by the City, including:
• Veteran benefits information, referrals, and assistance; • Administrative activities of VFW Post 12034;
• Scheduled meetings, consultations, and community outreach; • Storage of records, supplies, and equipment directly related to approved veterans services; and • Other veterans-related activities approved in writing by the Director.

7.2 Prohibited Uses.

Without prior written City approval, Licensee shall not use the Licensed Premises or Facility for:
• Residential use, overnight occupancy, lodging, or sleeping; • A commercial business or activity conducted for private profit; • Political campaign activity prohibited in a public facility; • Gambling or unlawful gaming;
• Storage or use of firearms, ammunition, explosives, flammable materials, hazardous substances, or illegal drugs;
• Firearms are prohibited except when used for authorized ceremonial purposes, including military honors at burials, Veterans Day, Memorial Day, or other City-approved commemorative events; • Sale, service, possession, or consumption of alcoholic beverages; • Preparation or sale of food;
• Activities that create excessive noise, nuisance, obstruction, unsafe conditions, or unreasonable interference with City operations or neighboring properties; or • Any use not expressly authorized by this Agreement.

7.3 Hours of Use.

Regular hours of access shall be Monday-Friday, 8:00AM-9:30PM. Access outside approved hours requires prior written authorization by the City. The City may adjust hours based on Facility operations, staffing, security, maintenance, emergencies, or public need.

7.4 Public Representation.

Licensee shall not represent that the City endorses, sponsors, funds, or controls Licensee or its activities unless the City provides prior written approval. Public communications shall accurately identify Licensee as the sponsoring organization.

ARTICLE 8
NATURE OF LICENSE; NO TENANCY

8.1 License Only.

This Agreement grants a personal, contractual, and revocable license only. It does not create a lease, tenancy, easement, life estate, or other interest in real property. Licensee has no right to exclusive possession and no rights under landlord-tenant laws except to the extent such rights cannot lawfully be waived.

8.2 No Property Interest.

Licensee shall not record this Agreement or any memorandum of it. Licensee shall not assert any lien, possessory right, relocation right, or claim of ownership arising from its occupancy or improvements.

8.3 City Entry.

The City may enter the Licensed Premises at any reasonable time for inspection, maintenance, repair, emergency response, code compliance, public safety, or other municipal purpose. In an emergency, the City may enter without notice.

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ARTICLE 9

FACILITY LICENSE FEE AND OTHER CHARGES

9.1 License Fee.

Licensee shall pay the Facility License Fee stated in Exhibit B. The fee is established as consideration for the licensed use and is not rent. The fee shall not be based on or reference State of California square-footage rental rates.

9.2 Payment.

Payments are due on or before the 15th day of each month and shall be made to the City of La Verne at the address designated by the City. Licensee shall not withhold, offset, or reduce payments without written City authorization.

9.3 Additional Charges.

In addition to the License Fee, Licensee shall reimburse the City for costs caused by or attributable to Licensee, including:
• Excessive custodial or cleaning services;
• Damage, repair, replacement, or restoration;
• Lost keys, access cards, lock changes, or re-keying;
• Extraordinary utility usage;
• After-hours staffing, security, or emergency response; • Removal, disposal, or storage of Licensee property; and • Any other direct cost authorized under this Agreement.

9.4 Delinquent Amounts.

Amounts not paid when due constitute a default. The City may assess late charges authorized by City policy and may suspend access until all amounts are paid.

ARTICLE 10

SECURITY DEPOSIT

10.1 Deposit.

Before occupancy, Licensee shall pay a security deposit of $ 500.00, unless waived in writing by the City.

10.2 Use of Deposit.

The City may apply the deposit to unpaid fees, cleaning, damage, lost keys, removal of property, or other amounts due. Licensee shall restore the deposit to its required amount within ten (10) days after written notice from the City.

10.3 Return.

After expiration or termination, the City may deduct authorized charges and return any remaining balance without interest after Licensee vacates, returns keys, removes property, and satisfies all of its obligations under this Agreement.

ARTICLE 11

UTILITIES AND SERVICES

11.1 City-Provided Services.

Subject to availability, the City will provide ordinary building electricity, water, sewer, refuse collection, and heating or air conditioning during normal Facility operating hours. The City does not guarantee uninterrupted service.

11.2 Licensee-Provided Services.

Licensee is responsible for telephone, internet, office equipment, office supplies, data security, records systems, specialty equipment, and other services not expressly accepted by the City in writing.

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11.3 Utility Conservation.

Licensee shall conserve utilities, turn off equipment and lights when not in use, and comply with City energy, water conservation, and sustainability practices.

ARTICLE 12

CITY RESPONSIBILITIES

12.1 Building Systems.

The City will be responsible for structural components and major building systems, including roof, exterior walls, plumbing, electrical, and heating or air-conditioning systems, except to the extent repair is required because of Licensee's acts or omissions.

12.2 Common Areas.

The City will maintain Common Areas in accordance with City standards and available resources. The level and frequency of service remain within City discretion.

12.3 No Custodial Service During Licensee Use.

Unless expressly stated in Exhibit B, the City is not responsible for cleaning the Licensed Premises or providing custodial services during Licensee's operations. Licensee may request City staffing at the applicable hourly rate, subject to availability and prior approval.

12.4 No Warranty.

Licensee accepts the Licensed Premises in their existing condition. The City makes no warranty that the Facility is suitable for every activity, uninterrupted, secure against theft, or free from conditions that may arise during ordinary use.

ARTICLE 13

LICENSEE RESPONSIBILITIES

13.1 Care and Supervision.

Licensee is solely responsible for supervising its officers, members, employees, volunteers, contractors, invitees, and guests and for conducting activities in a safe, orderly, and lawful manner.

13.2 Housekeeping.

Licensee shall keep the Licensed Premises clean, sanitary, orderly, and free of trash, clutter, pests, odors, and hazards. Licensee shall remove refuse generated by its operations as directed by the City.

13.3 Reporting.

Licensee shall promptly report maintenance needs, hazards, damage, injuries, suspicious activity, security concerns, and code or safety issues to the City. Licensee shall not undertake repairs except as approved in writing.

13.4 Organizational Records.

Upon request, Licensee shall provide current contact information, officer roster, evidence of nonprofit or organizational status, and proof that the person signing this Agreement is authorized to bind Licensee.

13.5 Vendors and Contractors.

Licensee shall obtain prior City approval before engaging vendors or contractors to work at the Facility.

Licensee is responsible for their conduct, licenses, permits, insurance, and compliance with this Agreement.

ARTICLE 14

MAINTENANCE, REPAIRS, AND INSPECTIONS

14.1 Routine Inspection.

Licensee shall visually inspect the Licensed Premises before and during use and shall discontinue use of any unsafe area or equipment until the condition is evaluated by the City.

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CITY OF LA VERNE | VFW POST 12034 LICENSE AGREEMENT
DRAFT FOR CITY ATTORNEY AND CJPIA REVIEW | Page 8

14.2 Damage Caused by Licensee.

Licensee shall be responsible for damage to the Facility or City property caused by Licensee or persons under its direction or control, ordinary wear and tear excepted. The City may perform repairs and invoice Licensee for the full cost.

14.3 City Inspections.

The City may inspect the Licensed Premises for compliance with this Agreement. An inspection does not transfer to the City Licensee's responsibility for its activities, supervision, or reporting of hazards.

14.4 Pest Control and Sanitation.

Licensee shall not store food or materials in a manner that attracts pests. Licensee shall cooperate with scheduled pest control, cleaning, and maintenance services.

ARTICLE 15

IMPROVEMENTS AND ALTERATIONS

15.1 Prior Written Approval.

Licensee shall not install, remove, alter, paint, attach, drill, mount, construct, rewire, replumb, or otherwise modify any part of the Facility without prior written City approval. Requests shall include plans, specifications, cost, schedule, contractor information, permits, and insurance as requested.

15.2 Performance of Work.

Licensee shall not begin work until all permits, approvals, and insurance documents have been obtained by Licensee and accepted by the City. The City, at its discretion, may require approved work to be performed by City forces or City-approved licensed contractors.

15.3 Ownership.

Unless otherwise agreed in writing, all approved permanent alterations, additions, fixtures, and improvements become City property upon installation without compensation to Licensee.

15.4 Restoration.

The City may require Licensee to remove an installation and restore the Facility to its prior condition at Licensee's expense upon termination or earlier notice.

ARTICLE 16

FURNITURE, EQUIPMENT, AND STORAGE

16.1 Licensee Property.

Licensee may place reasonable office furniture, records, and equipment in the Licensed Premises, subject to City approval, fire code, accessibility, structural loading, and operational requirements.

16.2 Storage Limitations.

No property may be stored in corridors, exits, restrooms, mechanical rooms, electrical rooms, exterior areas, or Common Areas. Storage shall not obstruct sprinklers, alarms, panels, doors, windows, ventilation, or access routes.

16.3 Hazardous Materials.

Licensee shall not store or use hazardous, flammable, explosive, toxic, corrosive, or regulated materials except ordinary office products used and stored in accordance with law and manufacturer instructions.

16.4 Risk of Loss.

Licensee stores and uses its property at its sole risk. The City is not responsible for theft, vandalism, loss, deterioration, or damage to Licensee property except to the extent caused by the City's gross negligence or willful misconduct.

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16.5 Abandoned Property.

Property remaining after termination may be treated as abandoned after any notice required by law. Licensee shall reimburse the City for removal, storage, or disposal costs.

ARTICLE 17

ACCESS, KEYS, AND SECURITY

17.1 Keys and Credentials.

The City will issue keys, access cards, codes, or credentials. Licensee shall maintain a current list of authorized holders and provide it to the City upon request. Keys will be limited to four (4) and a $50 fee will be charged for each lost key.

17.2 No Duplication or Transfer.

Licensee shall not duplicate, lend, transfer, label, or disclose keys, cards, or codes without prior written City approval. Licensee shall immediately report loss, theft, or unauthorized access.

17.3 Security Procedures.

Licensee shall secure doors and windows, activate alarms when required, protect confidential information, and comply with City security procedures. Licensee shall not change locks or install independent access systems.

17.4 Return of Access Devices.

All access devices remain City property and shall be returned immediately upon request, change in authorized personnel, suspension, expiration, or termination.

17.5 No City Security Guarantee.

The City does not provide dedicated security for Licensee and does not guarantee protection of persons or property. The City may require security personnel for particular activities at Licensee's expense.

ARTICLE 18

PARKING

18.1 Non-Exclusive Parking.

Licensee and its visitors may use available public parking on a non-exclusive, first-come basis, subject to posted restrictions, City events, maintenance, and emergency operations.

18.2 Restrictions.

Licensee shall not reserve spaces, store vehicles (except for the VFW van), conduct repairs, park in fire lanes, block access, or permit overnight parking without written City approval. Accessible spaces shall be used only as authorized by law.

ARTICLE 19

SIGNAGE AND PUBLICITY

19.1 Approval Required.

No sign, plaque, banner, decal, advertisement, display, or exterior posting may be installed without prior written City approval. The City may regulate size, location, content, materials, attachment method, and duration.

19.2 No City Endorsement.

Licensee shall not use the City's name, seal, logo, or Facility image in a manner implying sponsorship or endorsement without prior written approval of the City.

19.3 Removal.

Licensee shall remove unauthorized or expired signage immediately upon notice, and repair any resulting damage.

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ARTICLE 20

COMPLIANCE WITH LAWS AND FACILITY RULES

20.1 General Compliance.

Licensee shall comply with all applicable federal, state, and local laws, regulations, orders, permits, fire and building codes, public health requirements, and City policies relating to use of the Facility and public gatherings.

20.2 Permits and Licenses.

Licensee is solely responsible for obtaining and maintaining permits, licenses, approvals, and authorizations required for its operations, personnel, services, events, and vendors.

20.3 Facility Rules.

Licensee shall comply with the Veterans Hall Operational Rules in Exhibit C and any written rules issued by the City during the Term. Licensee agrees to communicate these rules to its officers, members, employees, volunteers, contractors, invitees, and guests. The City may impose additional conditions necessary to protect health, safety, property, operations, or the public welfare.

20.4 Smoking, Animals, and Conduct.

Smoking and vaping are prohibited except where expressly allowed by law and City policy. Animals are prohibited indoors except service animals as defined by applicable law. Threatening, violent, disruptive, discriminatory, or unsafe conduct is prohibited.

20.5 Immediate Suspension.

The City may immediately suspend an activity or access when the City reasonably determines that a violation, hazard, emergency, unlawful use, or threat to persons or property exists.

ARTICLE 21

ACCESSIBILITY

21.1 Compliance.

Licensee shall conduct its programs and activities in compliance with applicable accessibility laws and shall not obstruct accessible routes, entrances, parking spaces, restrooms, counters, or emergency exits.

21.2 Program Accessibility.

Licensee is responsible for reasonable modifications, auxiliary aids, communication access, and programrelated accommodations required for its services, unless otherwise agreed in writing.

21.3 Physical Modifications.

Licensee shall not make physical accessibility modifications without prior written City approval under Article

15. Licensee shall promptly notify the City of any requested accommodation involving the physical Facility.

ARTICLE 22

NONDISCRIMINATION

22.1 Equal Access.

Licensee shall not unlawfully discriminate in its use of the Facility, delivery of services, employment, membership activities, or public programs on the basis of any protected classification under federal, state, or local law.

22.2 Harassment.

Licensee shall maintain an environment free from unlawful harassment, retaliation, and hostile conduct.

Licensee is responsible for responding to complaints involving persons under its supervision or control.

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ARTICLE 23

INDEMNIFICATION

23.1 Indemnity.

To the fullest extent permitted by law, Licensee shall indemnify, defend, and hold harmless the City, its City Council, boards, commissions, officers, officials, employees, agents, and volunteers (collectively, "City Indemnitees") from and against any and all causes of action, claims, demands, liabilities, obligations, judgments, losses, damages, fines, penalties, costs, and expenses, including defense costs and reasonable attorneys' fees, arising out of or in any way connected with Licensee's use or occupancy of the Facility, activities, operations, property, personnel, vendors, invitees, or breach of this Agreement, except to the extent caused by the sole negligence or willful misconduct of a City Indemnitee.

23.2 Duty to Defend.

Licensee's duty to defend is separate and independent from its duty to indemnify and arises immediately upon tender of a claim or action potentially covered by this Article. At the City's option, Licensee shall provide a defense through counsel acceptable to the City or reimburse the City for its defense costs and legal fees.

23.3 Waiver of Recovery.

Except for loss caused by the City's sole negligence, gross negligence, or willful misconduct, Licensee waives rights of recovery against City Indemnitees for loss to Licensee property and for events beyond the City's reasonable control, including fire, flood, earthquake, civil disturbance, utility interruption, and acts of public authority.

23.4 Survival.

The obligations in this Article survive expiration or termination of the Agreement.

ARTICLE 24

INSURANCE REQUIREMENTS

24.1 General Requirement.

Licensee shall procure and maintain, at its sole cost, insurance meeting the requirements provided in this Article throughout the Term. The required limits are minimums and do not limit Licensee's liability or indemnification obligations.

24.2 Commercial General Liability.

Licensee shall maintain commercial general liability insurance at least as broad as ISO form CG 00 01 with limits of not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury, and property damage. The policy shall include unmodified contractual liability coverage.

24.3 Workers' Compensation.

When required by law, Licensee shall maintain workers' compensation insurance at statutory limits and employers' liability insurance with limits of not less than $1,000,000. Licensee shall provide a waiver of subrogation endorsement in favor of the City, its officers, officials, employees, agents, and volunteers.

24.4 Automobile Liability.

When vehicles are used in connection with Licensee's activities beyond ordinary commuting, the City may require automobile liability insurance at least as broad as ISO form CA 00 01 covering owned, hired, nonowned, or rented vehicles with a combined single limit of not less than $1,000,000 per accident.

24.5 Additional Coverages.

The City may require additional coverage based on activities or risk, including sexual abuse and molestation liability with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate, liquor liability, cyber liability with limits determined by the City when services or data practices create exposure, professional liability, or other coverage. Requirements may be provided by written notice.

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CITY OF LA VERNE | VFW POST 12034 LICENSE AGREEMENT
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24.6 Additional Insured.

General liability and any umbrella or excess liability policies shall provide or be endorsed to provide that the City, its elected and appointed officers, officials, employees, agents, and volunteers are additional insureds. A certificate alone is not sufficient; the applicable additional insured endorsement must be provided.

24.7 Primary and Non-Contributory.

Coverage provided by Licensee shall be primary and non-contributory with respect to the City. Any insurance or self-insurance maintained by the City shall not be required to contribute. Umbrella or excess coverage shall follow form and apply on a primary and non-contributory basis before the City insurance or self-insurance is called upon.

24.8 Waiver of Subrogation.

All required insurance shall be endorsed to waive subrogation against the City, its elected and appointed officers, officials, employees, agents, and volunteers, or shall specifically permit a pre-loss waiver. Licensee waives its own rights of recovery and shall require comparable waivers from vendors and contractors.

24.9 Required Documentation Before Occupancy.

Before occupying the Facility, Licensee shall provide the City with the following insurance documentation:
• A certificate of commercial general liability insurance; • An additional insured endorsement naming the City of La Verne, its elected and appointed officers, officials, employees, agents, and volunteers;
• A primary and non-contributory endorsement;
• A waiver of subrogation endorsement or policy language acceptable to the City; • A certificate of workers’ compensation insurance and waiver of subrogation, when applicable; and • Any additional coverage or endorsement required by the City based on Licensee activities.

Insurance Documents shall be submitted to:

City of La Verne
Attn: Yvonne Duran, Parks & Recreation Director
3660 D Street
La Verne, California 91750
Email: [email protected]

24.10 Evidence of Insurance.

Before occupancy and at each renewal, Licensee shall provide certificates of insurance and all required endorsements acceptable to the City. The City may require complete certified copies of policies. Insurance documents must be approved before Licensee uses the Facility. City approval of insurance documents does not reduce Licensee's obligations or liability under the Agreement.

24.11 Duration and Cancellation.

Coverage shall remain in effect throughout the Term. Licensee shall require its broker and insurers to provide thirty (30) days' notice of cancellation or nonrenewal, except ten (10) days for nonpayment, and notice of material reduction in coverage when available.

24.12 Acceptable Insurers.

Insurance shall be issued by insurers authorized to transact insurance in California or approved surplus line insurers, with an A.M. Best rating of A-:VII or better, unless the City approves otherwise in writing.

24.13 Vendors and Contractors.

Licensee shall require its vendors, consultants, contractors, and service providers to maintain insurance appropriate to their work and, when required by the City, name the City and Licensee as additional insureds.

Licensee shall monitor compliance and provide evidence upon request.

24.14 Failure to Maintain Insurance.

Failure to maintain or provide required insurance is a material default. The City may suspend access, terminate this Agreement, or obtain coverage and charge the cost to Licensee, but the City has no duty to do so.

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24.15 City Right to Revise.

The City may reasonably revise insurance types, limits, or endorsements during the Term upon at least thirty (30) days' written notice, or shorter notice when necessary because of an immediate risk or change in activities.

ARTICLE 25

DAMAGE, LOSS, AND INCIDENT REPORTING

25.1 Incident Reports.

Licensee shall report any injury, illness, property damage, theft, fire, hazardous condition, law-enforcement contact, or other significant incident to the City as soon as practicable and no later than twenty-four (24) hours after learning of it, unless a shorter period is required by City policy.

25.2 Emergency Notification.

Emergencies shall first be reported to 911 or the appropriate emergency service. Licensee shall then notify the City representative identified in Exhibit C.

25.3 Cooperation.

Licensee shall preserve evidence, identify witnesses, provide reports and records, and reasonably cooperate with the City, its risk manager, claims administrator, and insurers.

25.4 No Admission.

Licensee shall not admit liability on behalf of the City or settle a claim involving the City without written City approval.

ARTICLE 26

DEFAULT AND REMEDIES

26.1 Events of Default.

Each of the following constitutes a default:
• Failure to pay fees or charges when due;
• Failure to maintain required insurance;
• Unauthorized use, assignment, sublicense, or occupancy; • Violation of law, Facility rules, safety requirements, or material terms of this Agreement; • Damage, nuisance, threat, unlawful activity, or conduct that interferes with City operations; • False or materially misleading information provided to the City; • Loss of organizational status or authority; or
• Failure to cure a breach after notice when a cure period is provided.

26.2 Cure.

For a default that can reasonably be cured, the City may provide written notice and a cure period of up to ten (10) days. The City is not required to provide a cure period for nonpayment, insurance lapse, unlawful activity, safety threats, repeated violations, or breaches that cannot be cured.

26.3 Remedies.

The City's remedies are cumulative and may include suspension of access, revocation of the license, termination, recovery of costs, application of the security deposit, removal of property, injunctive relief, and any remedy available at law or equity.

26.4 No Waiver.

The City's failure to enforce a provision or identify noncompliance does not waive any right or create an obligation to continue allowing use.

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ARTICLE 27

SUSPENSION, REVOCATION, AND TERMINATION

27.1 Termination for Convenience.

Either Party may terminate this Agreement without cause by providing at least thirty (30) days' written notice to the other Party.

27.2 Immediate Suspension or Revocation.

The City may immediately suspend or revoke the license when necessary for public safety, emergency response, municipal operations, unlawful activity, insurance noncompliance, material default, or protection of persons or property.

27.3 Municipal Need.

The City may terminate or suspend this Agreement when the Facility or Licensed Premises is required for construction, renovation, sale, closure, disaster response, or another municipal or public purpose. The City will provide reasonable notice when practicable.

27.4 Surrender.

Upon expiration, suspension, revocation, or termination, Licensee shall immediately cease use as directed, return all keys and credentials, remove its property by the deadline established by the City, leave the area clean, and repair damage caused by removal.

27.5 No Relocation or Business Loss Compensation.

To the fullest extent permitted by law, Licensee is not entitled to relocation benefits, lost profits, business interruption damages, reimbursement for improvements, or compensation arising from termination or loss of use.

ARTICLE 28

EMERGENCY CLOSURE AND FORCE MAJEURE

28.1 Emergency Closure.

The City may close or restrict the Facility because of emergency, disaster, utility failure, unsafe condition, public health order, staffing limitation, construction, repair, security concern, or other operational need. The City is not liable for interruption of Licensee's activities.

28.2 Force Majeure.

Neither Party is liable for delay or failure to perform an obligation, other than payment or indemnification obligations, when caused by events beyond its reasonable control, including fire, flood, earthquake, epidemic, war, civil disturbance, government order, labor disruption, or utility failure.

28.3 No Abatement Unless Approved.

A closure does not automatically reduce or suspend the License Fee. The City may approve a credit or adjustment in writing when appropriate.

ARTICLE 29

NOTICES

29.1 Form of Notice.

Notices under this Agreement shall be in writing and delivered personally, by nationally recognized overnight carrier, by certified mail with postage prepaid, or by email with confirmation of receipt. Notice is effective upon personal delivery, confirmed email receipt, one business day after deposit with an overnight carrier, or three business days after mailing.

29.2 City Notice Address.

City of La Verne
Attn: Parks and Recreation Director

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Agenda Packet - October 5, 2026
CITY OF LA VERNE | VFW POST 12034 LICENSE AGREEMENT
DRAFT FOR CITY ATTORNEY AND CJPIA REVIEW | Page 15
3660 D Street
La Verne, California 91750
Email: [email protected]

29.3 Licensee Notice Address.

Veterans of Foreign Wars Post 12034
Attn: ______________________________
Address: ___________________________
Email: ______________________________

29.4 Change of Address.

A Party may change its notice information by written notice under this Article.

ARTICLE 30

MISCELLANEOUS PROVISIONS

30.1 Independent Organization.

Licensee is an independent organization and not an officer, employee, agent, partner, or joint venturer of the City. Licensee has no authority to bind the City or incur obligations on the City's behalf.

30.2 Assignment.

Licensee shall not assign or transfer this Agreement or any right or obligation without the prior written City consent. Any attempted assignment is void.

30.3 Governing Law and Venue.

California law governs this Agreement. Venue for any action shall lie in a court of competent jurisdiction in Los Angeles County, California.

30.4 Attorneys' Fees.

In an action to interpret or enforce this Agreement, the prevailing Party may recover reasonable attorneys' fees and costs to the extent authorized by law.

30.5 Entire Agreement.

This Agreement and its exhibits constitute the entire agreement concerning the Licensed Premises and supersede prior oral or written agreements concerning the same subject matter, including any prior facility use or occupancy agreement between the Parties.

30.6 Amendment.

This Agreement may be amended only by a written instrument signed by authorized representatives of both Parties, except that the City may revise operational rules, fees, and insurance requirements as expressly authorized herein.

30.7 Severability.

If a provision is held invalid or unenforceable, the remaining provisions remain in effect, and the invalid provision shall be interpreted or modified to the minimum extent necessary to make it enforceable.

30.8 Waiver.

A waiver must be in writing and applies only to the specific matter waived. Delay or failure to exercise a right is not a waiver.

30.9 No Third-Party Beneficiaries.

This Agreement is for the benefit of the Parties only and creates no rights in any third party.

30.10 Authority.

Each person signing represents that he or she is authorized to execute this Agreement and bind the Party on whose behalf the signature is made.

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Agenda Packet - October 5, 2026
CITY OF LA VERNE | VFW POST 12034 LICENSE AGREEMENT
DRAFT FOR CITY ATTORNEY AND CJPIA REVIEW | Page 16

30.11 Counterparts and Electronic Signatures.

This Agreement may be signed in counterparts and by electronic signature, each of which is deemed an original and all of which constitute one instrument.

30.12 Exhibits.

Exhibits A through C are incorporated into this Agreement. If a conflict exists, the body of the Agreement controls unless the exhibit expressly states otherwise.

30.13 Survival.

Payment, indemnification, insurance obligations applicable to prior acts, damage, removal of property, records, and other provisions that by their nature should survive shall survive expiration or termination.

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CITY OF LA VERNE | VFW POST 12034 LICENSE AGREEMENT
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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.

CITY OF LA VERNE
A California Municipal Corporation
By: ______________________________
Name: ____________________________
Title: _____________________________
Date: _____________________________
ATTEST:

By: ______________________________
City Clerk
Date: _____________________________
APPROVED AS TO FORM:

By: ______________________________
City Attorney
Date: _____________________________
VETERANS OF FOREIGN WARS POST 12034
By: ______________________________
Name: ____________________________
Title: _____________________________
Date: _____________________________
By: ______________________________
Name: ____________________________
Title: _____________________________
Date: _____________________________

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CITY OF LA VERNE | VFW POST 12034 LICENSE AGREEMENT
DRAFT FOR CITY ATTORNEY AND CJPIA REVIEW | Page 18

EXHIBIT A

LICENSED PREMISES AND FLOOR PLAN
Facility: Veterans Hall
Facility Address: 1550 Bonita Avenue, La Verne, CA 91750 Approximate Area:

Approved Storage Area, if any: Within designated office space Approved Common Area Access: VFW Office, Main Hall, Restrooms, and Kitchen CITY APPROVAL OF EXHIBIT A:

By: ______________________________ Date: __________________

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Agenda Packet - October 5, 2026

BONITA AVENUE N
(NORTH) @

COMMON EXHIBIT A

STORAGE AREA LICENSED PREMISES
(CITY USE) WOMEN'S PRESCHOOL PRESCHOOL
RESTROOM CLASSROOM OFFICE Veterans Hall
(CITY USE) (CITY USE) 1550 Bonita Avenue
VFW SPACE La Verne, California 91750
COMMON COMMON (LICENSED PREMISES) AREA AREA Veterans of Foreign Wars MEN'S HALLWAY / LEGEND uJ Post 12034 uJ :::) RESTROOM OPEN SPACE :::) z z □ EXCLUSIVE LICENSED PREMISES uJ uJ (VFW POST 12034 USE ONLY) > - >- <( I- <( I- V) Vl □ a< uJ <( <( CITY USE AREAS uJ 3: - uJ (CITY USE ONLY) ..., ~ 0~ uJ uJ COMMON AREA z
:I: l!l □ COMMON AREA
HALLWAY / OPEN SPACE <(
~ ::E
COMMON AREA NOTES:

KITCHEN 1. PLAN IS DIAGRAMMATIC ONLY ANO
NOT TO SCALE.

COMMON AREA 2. All AREAS AND DIMENSIONS ARE
APPROXIMATE.

MAIN HALL

STORAGE (EXTENDS EAST TO WEST)
(CITY USE) SCALE: I Not to Sc•
EXHIBIT: I A
ATTACHED TO ANO MADE A PART Of THE
(SOUTH) LICENSE AGREEMENT BETWEEN THE CITY
Of LA VERNE AND VFW POST 12034.

CITY OF LA VERNE | VFW POST 12034 LICENSE AGREEMENT
DRAFT FOR CITY ATTORNEY AND CJPIA REVIEW | Page 19

EXHIBIT B

FACILITY LICENSE FEE AND CHARGES
Item Amount/Rate Notes
Monthly Facility License Fee $500.00 Due on the 15th day of each month.

Security Deposit $500.00 Refundable subject to deductions.

Additional Custodial Services $25.00 per hour Subject to staffing availability and minimum call-out.

Security Personnel Actual cost When required by the City.

Lost Key/Access Device $50.00 per key May include labor and system programming.

Damage, Cleaning, or Repair Actual cost plus applicable overhead
Invoice due within thirty (30) days.

Additional charges may be established or revised by other City Council-approved action, as permitted by the Agreement.

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EXHIBIT C

VETERANS HALL OPERATIONAL RULES

1. Use is limited to the Licensed Premises, approved Common Areas, approved hours, and authorized veterans-related activities.

2. Licensee shall maintain a current roster of officers and persons authorized to hold keys or access credentials.

3. Doors shall not be propped open. Access credentials shall not be shared, duplicated, or disclosed.

4. Licensee shall secure the area, turn off equipment and lights, and confirm that doors and windows are closed when leaving.

5. Corridors, exits, fire equipment, electrical panels, sprinklers, alarms, accessible routes, and restrooms shall remain unobstructed.

6. No overnight occupancy, sleeping, cooking, open flames, smoking, vaping, firearms, ammunition, hazardous materials, or unlawful substances are permitted. Firearms are prohibited except when used for authorized ceremonial purposes, including military honors at burials, Veterans Day, Memorial Day, or other City-approved commemorative events.

7. No alcohol may be possessed, served, sold, or consumed without separate written City authorization and compliance with all insurance, permitting, staffing, and operational requirements.

8. Food shall be stored and disposed of in a sanitary manner. Perishable food shall not be left in the Licensed Premises unless approved refrigeration is provided.

9. Licensee shall not install signs, decorations, locks, cameras, wiring, shelving, appliances, furniture attachments, or improvements without prior written City approval.

10. Licensee is responsible for routine housekeeping and shall leave all used areas clean and free of trash after each use.

11. Damage, hazards, injuries, security issues, and maintenance concerns shall be reported promptly to the City.

12. Licensee shall comply with posted parking restrictions and shall not reserve spaces or store vehicles.

13. Children and vulnerable adults shall be supervised as appropriate. Licensee shall follow applicable screening, reporting, and safety requirements for its programs.

14. City staff, public safety personnel, and authorized contractors may enter the Licensed Premises as provided in the Agreement.

15. The City may suspend an activity or close the Facility when necessary for safety, maintenance, emergencies, municipal operations, or public need.

Emergency: Call 911. Then notify the City – Chad Peterson, Parks & Recreation Supervisor or Yvonne Duran, Parks & Recreation Director.

Non-Emergency Facility Contact: Parks & Recreation Department (909) 596-8700.

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Agenda Packet - October 5, 2026
City of La Verne,City Council
Agenda Report
DATE: October 5, 2026
TO: Honorable Mayor and City Council
FROM: Danny Wu, Director of Public Works
SUBJECT: AUTHORIZATION TO EXECUTE A PURCHASE ORDER TO COMPLETE THE 2027 WATER MASTER PLAN UPDATE.

SUMMARY
The City should conduct a comprehensive update of its Water System Master Plan approximately every five to ten years, or earlier when significant changes in development, water demand, water supply, regulatory requirements, system configuration, infrastructure condition, or capital needs materially affect the assumptions underlying the existing plan. The proposed update was included in the Fiscal Year 2026/27 Capital Improvement Program and is within the City's existing professional services agreement with Civiltec Engineering, Inc.

RECOMMENDATION
That the City Council authorize the City Manager to Execute a Purchase Order with Civiltec Engineering, Inc., for the 2027 Water Master Plan Update.

DISCUSSION
The City of La Verne owns and operates a municipal water system consisting of groundwater and imported water supplies, wells, reservoirs, pumping facilities, transmission and distribution pipelines, pressure zones, valves, fire hydrants, meters, and related infrastructure. The City's current Water Master Plan was prepared in 2020. Since then, the City has completed and initiated system improvements, advanced its meter modernization program, evaluated aging assets, and identified additional operational and capital needs. Water demands, facility conditions, project costs, regulatory requirements, and planning assumptions have also continued to evolve and the City is in the second year of a Water Rate Study which implemented rate increases to properly fund the system. Updating the Plan will allow the City to incorporate current system information, operating conditions, water demands, infrastructure improvements, and future planning assumptions into its assessment of the water system.

Civiltec Engineering, Inc., the City’s designated Utility Engineer, has provided a plan to update the City’s 2020 Water Master Plan for an amount not to exceed $249,946. The work is within the scope of Civiltec’s existing professional services agreement, which the City Council previously approved and amended. Funding is included in the adopted Capital Improvement Program. The update will provide a current engineering basis for evaluating system capacity, pressure, fire flow, reliability, and infrastructure condition. It will also refine the City’s water Capital Improvement Program and inform the water rate study update that the City Council directed staff to conduct for Fiscal Year 2027-28 and beyond.

On May 18, 2026, the City Council adopted the City’s Urban Water Management Plan (UWMP),

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Agenda Packet - October 5, 2026
Authorization to Execute a Purchase Order to Complete the 2027 Water Master Plan Update., Page 2 which addresses long-term water supplies, projected demand, supply reliability, and conservation. The UWMP is statutorily required to be updated every five years. The proposed 2027 Water Master Plan Update serves a different, complementary purpose. It will evaluate the capacity and performance of the City’s wells, storage, pumping, and distribution system; assess selected facilities; and identify and prioritize infrastructure improvements for the water Capital Improvement Program.

Specifically, Civiltec will update the City's hydraulic model; evaluate existing and projected demands; assess source, storage, pumping, transmission, and distribution capacity; analyze pressure and fire-flow performance; identify deficiencies and operational constraints; and develop recommended improvements with planning-level cost estimates and implementation priorities. Civiltec will conduct condition assessments of select water facilities through visual inspection of accessible components and review of available City records.

The assessment will identify apparent deficiencies, reliability concerns, and potential rehabilitation or replacement needs. A proposed pipeline risk analysis will further inform the prioritization of capital improvements. This information will help the City identify, validate, and prioritize future CIPs, allowing resources to be strategically directed toward the areas of greatest need while improving system reliability. This work will give the City a defensible technical roadmap for maintaining a safe, reliable, and resilient water system.

The updated Plan will thus serve as the technical basis for fine-tuning the City's water Capital Improvement Program. Rather than relying primarily on the age of an asset or on previously identified projects, the City will be able to evaluate projects against current hydraulic performance, facility condition, capacity, fire-flow, redundancy, operational flexibility, regulatory needs, and risk of failure. The plan will validate projects that remain necessary, revise project scopes where appropriate, identify new needs, and help staff prioritize and sequence investments within the five-year CIP and longer-term planning horizon.

The resulting project list will include planning-level cost estimates and recommended timing.

These findings will allow staff to align near-term repairs and rehabilitation with longer-term replacement and capacity projects, reduce the potential for reactive investment, and direct limited Water Enterprise funds to the improvements that provide the greatest operational and reliability benefit.

Moreover, on November 1, 2025, the City Council directed Staff to update the 2025 water and sewer rate study for the water rates only beginning in Fiscal Year 2027-28 and beyond. Staff anticipates initiating that work in early 2027. The Master Plan Update findings and updated CIP will help inform the rate study as they become available. The updated capital project inventory, cost estimates, implementation schedule, and operational assumptions will allow the rate consultant to model the Water Enterprise's capital funding needs, debt or pay-as-you-go requirements, reserve targets, and revenue requirements using current engineering information.

Incorporating the Master Plan findings as they become available will help ensure the rate study reflects a refined and supportable capital program. It will also allow the City Council to consider future rates with a clearer understanding of the improvements needed to maintain regulatory compliance, service reliability, and the long-term condition of the water system. The rate study update will be a separate procurement and study effort, and staff anticipates releasing an RFP

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Agenda Packet - October 5, 2026
Authorization to Execute a Purchase Order to Complete the 2027 Water Master Plan Update., Page 3 this Fall.

The City and Civiltec entered into an annual professional services agreement effective July 1, 2023, for utility engineering services. The agreement includes preparation of reports, investigations, studies, and evaluations as directed by the Director of Public Works, assistance with capital improvement planning, and capital-project services upon specific and separate authorization. It also establishes written work authorization procedures and permits the City to assign specific utility-engineering work within the approved scope.

The City Council subsequently approved amendments to the annual agreement. The Third Amendment, effective July 1, 2026, extended the agreement through June 30, 2027, and updated Civiltec’s rate schedule for the extended term while leaving the remaining terms in effect. Preparation of the Water Master Plan Update is an eligible service under this Councilapproved agreement. Civiltec’s involvement with the City’s 2020 Water Master Plan and ongoing utility engineering work will allow the firm to build from the City’s existing model and system data. Accordingly, with approval from the City Council, Staff will administer the work through a work authorization and/or purchase order under the existing agreement.

FISCAL ANALYSIS
There is no impact to the General Fund. Civiltec’s proposed cost for the 2027 Water Master Plan Update is an amount not to exceed $249,946. Funding is included in the adopted Capital Improvement Program under Project WT2703, Water Master Plan Update, and is available in the Water Capital Improvement Fund (Fund 507). No additional appropriation is requested through this informational item. Any additional work would be subject to the applicable agreement terms and available funding.

ENVIRONMENTAL ANALYSIS
The proposed action consists of authorizing professional planning and engineering services for preparation of an update to the City's 2020 Water Master Plan. The Plan is a planning-level document and does not authorize construction of any individual capital improvement project.

Future projects identified through the 2027 Water Master Plan Update will be evaluated for compliance with the California Environmental Quality Act (CEQA), as applicable, prior to project approval and construction.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney.

ATTACHMENTS

1. PU26006.00-La Verne-WMP Update_09.23.2026
Report Prepared By: Coordinated with:

Kristie Sanchez, Management Analyst
Jason Forsberg, Public Works Manager
Raymond Apodaca, Utilities Manager

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Agenda Packet - October 5, 2026
Civil, Water, Wastewater, Drainage, Transportation and
Electrical/Controls Engineering ● Construction Management ● Surveying California ● Arizona
440 North Mountain Avenue, Suite 210, Upland, CA 91786 | P: 909.296.4457 September 23, 2026
City of La Verne Sent Via Email: [email protected]
3660 D St
La Verne, CA 91750
ATTN: Danny Wu | Public Works Director
RE: Proposal for 2027 Water Master Plan Update
City of La Verne
Civiltec Proposal No. PU26006.00
Dear Mr. Wu,
Civiltec engineering, inc. (Civiltec) appreciates the opportunity to provide professional planning and engineering services to the City of La Verne (City) for the preparation of the 2027 Water Master Plan Update project.

We understand this project consists of preparing the City’s 2027 Water Master Plan (WMP) Update, which will build upon the City’s 2020 WMP and provide an updated evaluation of the City’s existing water system. The effort will identify system strengths and deficiencies, validate and refine previously recommended capital improvement projects, reprioritize improvements as needed, develop planning-level cost estimates, and include a facility condition assessment to support longterm capital planning, implementation, and system reliability.

AUTHORIZED RESPONSIBLE ENGINEERS
Civiltec proposes to assign W. David Byrum, PE, Principal-in-Charge and City Utility Engineer, as company representative. He will be responsible for the firm’s timely response and quality completion of this project. He has complete authority to commit Civiltec’s resources and take all action necessary to meet your requests. David will be assisted by Gretel Ochoa-Nhac, PE, as Project Manager, Tim Kwan, PE, as the Project Engineer, and Jacqueline Trujillo and Josue Mayorga as additional project support. David, Gretel and Tim worked on the production of the 2020 WMP for the City. Civiltec will manage this project directly from our Upland office.

SCOPE OF SERVICES
Based on our project understanding and professional experience, we have identified the following scope of services.

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Agenda Packet - October 5, 2026
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City of La Verne
Danny Wu, Public Works Director
Proposal to Prepare the 2027 WMP Update
September 23, 2026

Page 2 ends

Phase 1. Project Management and Project Meetings
Task 1 – Project Management and Meetings
Civiltec will provide overall project management and coordination to ensure effective delivery of the CIP Update Report. This task includes managing communication, tracking milestones and schedules, coordinating project team activities, and preparing monthly progress reports and updates to ensure alignment with La Verne’s expectations. We also allocated additional hours for coordination meetings, whether virtual or in person as needed, to address unforeseen issues or study challenges.

Task 2 – Kick-off Meeting
Civiltec will arrange and conduct a kick-off meeting with La Verne to discuss the goals and priorities of the study, introduce project team members, existing operational issues and expected deliverables, key milestones, work plan including tasks and objectives, as well as strategies to coordinate efforts regarding public engagement, and schedule. It is preferred the kick-off meeting to be held in-person at City Hall.

It is anticipated that this kick-off meeting will involve the key members of our team and the City’s operations and management personnel. Our experience shows that a thorough review of the system’s components, operating procedures and operating conditions is essential. This includes evaluating improvements implemented since the previous WMP, identifying unique features and operational challenges, assessing worst-case conditions experienced, and understanding where La Verne has identified the need for additional capacity or improved system performance.

Phase 2. Research and Data Collection
Task 1 – Request for Information (RFI)
Civiltec will issue a comprehensive request for information (RFI) prior to the kick-off meeting to identify the data needed to support the WMP update. The RFI will outline the requested information and its relevance to the master planning effort, and Civiltec will organize data received from La Verne and maintain an updated RFI tracking spreadsheet to document completed and outstanding items.

Through our long-standing relationship with the City and prior work on water resource and waterrelated infrastructure projects, Civiltec has developed a strong understanding of the City’s water system and already maintains relevant data from recent efforts. We will review available in-house records before finalizing the RFI to confirm what information has already been collected and clearly identify any additional data needed for this update.

Civiltec will also prepare a supplemental RFI focused on existing water system infrastructure and coordinate with City staff and operations personnel to confirm recent system additions, operational changes, and available field documentation. This information will support the update of the City’s existing hydraulic water model and help ensure the WMP reflects current system conditions.

This task will include a focused review of available City records, planning documents, operational and maintenance records, billing information, SCADA data, prior WMP and UWMP documents, the latest General Plan, and other relevant resources to support a comprehensive and current WMP update.

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Agenda Packet - October 5, 2026
City of La Verne
Danny Wu, Public Works Director
Proposal to Prepare the 2027 WMP Update
September 23, 2026

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Phase 3. Water Requirements
Task 1 – Analyze Demand Data
Civiltec will review La Verne’s available historical water consumption to determine current water system demands. We will analyze demands for each pressure zone as well as on an over-all basis for future planning evaluations.

Task 2 – Top Users
We will identify the top 25 users based on their annual consumption. We will list the type of establishment along with its associated water consumption (demand) and will use this data to allocate into the overall demand sets to be outlined under Phase 5, Task 4 of this proposal.

Task 3 – Water Duty Factors
After the land use analysis is complete, Civiltec will re-evaluate the water demand factors calculated in the previous WMP by utilizing recent consumption data per water customer type and GIS parcel data. After reviewing the results with the City, we will revise the previous water duty factors, as needed to reflect pending developments.

Task 4 – Peaking Factors
Civiltec will develop peaking factors comparing observed maximum day and peak hour demands to average day demands.

Phase 4. Hydraulic Water Modeling
Task 1 – Update Existing Hydraulic Model
Civiltec has allocated hours to update the City’s existing hydraulic model to reflect current system conditions. This work will include incorporating pipeline improvement projects constructed within the past five years, verifying model connectivity and network integrity, and updating node elevations and key system attributes where applicable. The updated model will be used to support system performance evaluation and identification of deficiencies.

Task 2 – Steady State Calibration
Steady state calibration involves adjusting pipe roughness to match actual flow characteristics.

Pipeline roughness is known to deteriorate with age, water quality and possible sedimentation. A local deterioration rate analysis will be done to obtain updated pipeline roughness coefficients which will then be uploaded in the model as part of calibration efforts.

Following the update of the hydraulic model, Civiltec will calibrate it against in-field fire flow testing data (which will be done by City staff) to ensure that simulation results reflect actual system performance. We will also utilize any pressure reads that the City may have access to better help the calibration efforts. The target tolerance for calibration is plus or minus 5 psi or 5% of static pressure at each test location. The calibration process and the raw field test data will be provided in a final WMP.

Task 3 – Demand Allocation
Civiltec will use billing data to allocate demands across the system. We will organize the billing data per year over a 5-year study period as well as an overall average per billing data account (meter).

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Agenda Packet - October 5, 2026
City of La Verne
Danny Wu, Public Works Director
Proposal to Prepare the 2027 WMP Update
September 23, 2026

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Once the data is organized as such, we will allocate the demands in the hydraulic model in a general distribution format and identify top users based on billing data.

Allocation Method: General Distribution of Demands while Identifying Top 10 to 15% Users. We would identify the top 10 to 15% users and work with La Verne staff to determine the address of these specific billed meters. These specific demands would be allocated to the nearest node in the constructed model and then the remaining demands would be distributed evenly among the demand nodes programmed. The Top Users would already been identified under Phase 4, Task 2 of this proposal.

Task 4 – Steady State Simulation
Once the current hydraulic model is calibrated, Civiltec will run its various modeling scenario to run its various demand simulation analysis. By running these various steady state modeling scenarios, we will be able to identify system deficiencies, vulnerable areas, pipeline bottlenecks and potential improvements based on hydraulic model simulations. Areas of concentrated deficiencies will be noted and discussed.

Under this task, Civiltec will simulate fire flow under maximum day demand (MDD) conditions at each hydrant location to determine system capacity relative to the fire marshal’s requirements. We will simulate conditions that result in maximum and minimum system pressure to identify vulnerable areas. We will simulate conditions that result in high pipe velocities to re-evaluate bottlenecks and excessive energy losses. We will use the modeling output to outline possible pipeline replacements based on planning criteria under existing and future buildout modeling scenarios.

We will run an overall fire flow analysis on the calibrated model to obtain available fire flows at 20psi residual pressure and provide those results to the City in a tabular format as well as in an exhibit.

The exhibit will display the available fire flow results in a color-coded format to visually display locations in the water system where available fire flows do not meet fire flow requirements. We will provide these results in a query format as well to provide a shapefile or KML file to the City for future planning efforts.

Phase 5. System Analysis
Task 1 – Production Facility Analysis
Civiltec will evaluate the City’s existing water system facilities and operational components to confirm their ability to meet La Verne’s Design Criteria under existing, near-term, and build-out demand conditions. This task will include an assessment of production infrastructure (wells, transmission pipelines and imported water connections) to evaluate available supply capacity and system reliability.

We will identify and document all emergency supply infrastructure, including interconnections with neighboring agencies. For each emergency supply source, we will summarize the source location, flow direction, available capacity, governing agreements, and historical usage, and provide a brief facility description.

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Agenda Packet - October 5, 2026
City of La Verne
Danny Wu, Public Works Director
Proposal to Prepare the 2027 WMP Update
September 23, 2026

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This task will also include evaluation of key system facilities and operational controls, including booster pumping stations, storage tanks, and pressure reducing stations. Booster pump performance will be reviewed using available efficiency testing and manufacturer performance curves. Storage will be evaluated for operational, firefighting, and emergency needs. Pressure reducing stations will be assessed for their ability to deliver expected normal and emergency flows based on continuous and intermittent ratings. In addition, Civiltec will review the City’s SCADA/telemetry system to evaluate data coverage and quality related to operational efficiency and flexibility.

We will recommend mitigation measures for any hydraulic deficiencies as determined by the Design and Planning Criteria and create capital improvement recommendations and help guide long-term system planning.

Task 2 – Distribution System Analysis
Civiltec will evaluate the City’s pipeline system to confirm its ability to reliably convey water under existing, near-term, and build-out demand conditions. This analysis will include a review of major transmission pipelines to assess capacity and performance for normal operating flows between production, storage, and key system facilities.

We will also evaluate distribution pipelines to confirm adequate service for both normal and emergency flow conditions, including system demands and fire flow requirements. The assessment will identify capacity limitations, pressure constraints, and other system performance issues that may affect service reliability.

To evaluate redundancy, we will assess overall grid connectivity using the hydraulic model, including a pipe break analysis to identify potential bottlenecks and vulnerabilities.

Task 3 – Cyclical Maintenance Requirements
We will develop a methodology to identify cyclical maintenance requirements for tank coatings, pump overhauls, valve refurbishments, meter replacement and maintenance of other appurtenances.

Phase 6. Water Quality Analysis
Task 1 – Assessment of Trends
Civiltec will analyze current and probable future water quality trends that impact the current sources of supply. We will identify and localize any contaminants of concern that may require mitigation in the planning horizon.

Task 2 – Identifying Future Water Quality Issues
The water supplied by La Verne must comply with water quality standards established by the United States Environmental Protection Agency (EPA) and Division of Drinking Water (DDW) of the California State Water Resources Control Board (SWRCB). Standards that limit contaminant concentrations for drinking water are set by these agencies to protect the health of the public. The Safe Drinking Water Act (SDWA) is the Federal water quality standard set by the EPA. The Title 22 California Code of Regulations are California’s state water quality regulations. We will review the SDWA, SDWA Amendments, Title 22 California Code of Regulations and new and pending legislation related to water quality.

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Agenda Packet - October 5, 2026
City of La Verne
Danny Wu, Public Works Director
Proposal to Prepare the 2027 WMP Update
September 23, 2026

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Civiltec will analyze the City’s water quality trends vs legislation and regulations to ensure La Verne is aware of potential impacts to existing treatment systems. We will provide recommendations for water quality improvements throughout its water system and reservoirs and notify the City of any potential concerns we may determine.

Task 3 – Treatment Assessment
We will review the groundwater extraction system to determine necessary treatment improvements to address existing and potential contaminants of concern, with additional focus on PFAS constituents.

Phase 7. Legislative Updates and Water Conservation Efforts Task 1 – Legislative and Regulatory Review
We will review the water conservation goals for La Verne and water conservation compliance statutes and recommendations per SBX7-7, the Urban Water Management Planning Act, the California Urban Water Conservation Council, and state funding eligibility regarding scope and applicability.

As part of the WMP update effort, our team will perform a detailed legislative and regulatory review to identify existing and emerging policies and regulations, requirements that may influence possible development, operation, and long-term sustainability of the water system. This includes evaluating relevant federal, state, and local laws, such as drought and conservation mandates and SB 9 (HOME Act). Findings will be integrated into the planning process to ensure regulatory compliance and to inform future project recommendations.

Task 2 – Water Conservation Goals
Civiltec will review the City’s water conservation goals and applicable conservation statutes and guidance, including SBX7-7, the Urban Water Management Planning Act, the latest General Plan, the California Urban Water Conservation Council, and state funding eligibility requirements. This task will also include an evaluation of California’s Making Conservation a California Way of Life regulations to summarize anticipated compliance requirements beginning on January 1, 2027, and to support the City in aligning its conservation planning with upcoming statewide standards.

Phase 8. Facility Condition Assessment
Task 1 – Field Site Inspections
Civiltec’s experienced engineers will conduct field inspections of the City's water system facilities to document existing conditions and identify apparent deficiencies, maintenance needs, and potential improvements. The inspections will be performed in coordination with City staff and will include a visual review of accessible facility components such as its storage tanks, wells, booster pump stations, and PRVs.

Civiltec will coordinate with City staff to identify the facilities to be inspected and schedule site visits.

City staff will be requested to provide access to the facilities and, where available, provide relevant facility drawings, equipment information, maintenance records, and operational history.

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Agenda Packet - October 5, 2026
City of La Verne
Danny Wu, Public Works Director
Proposal to Prepare the 2027 WMP Update
September 23, 2026

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The field inspections will be limited to visual observations of readily accessible components and will not include destructive testing, specialized structural testing, electrical testing, equipment performance testing, confined-space entry, or other specialty inspections unless specifically authorized as an additional service.

Task 2 – Facility Condition Assessment
Following completion of the field inspections, Civiltec will evaluate the observed conditions and available facility information to develop a facility condition assessment for incorporation into the WMP.

The assessment will consider the overall condition, functionality, reliability, and apparent remaining service life of major facility components, as appropriate. Civiltec will review field observations in conjunction with available City records, facility information, operational history, and known deficiencies to identify facility improvements and potential rehabilitation or replacement needs.

The Facility Condition Assessment will be performed at a planning level and is intended to identify apparent deficiencies and potential capital improvement needs for incorporation into the WMP. We will incorporate the results of the Facility Condition Assessment into the WMP’s overall evaluation of system needs and CIP.

Task 3 – Fracta Total Risk Analysis
Our subconsultant, Fracta AI, will provide advanced, AI-powered tools for assessing the condition and risk of water distribution infrastructure. Their platform applies machine learning models— trained on extensive industry data and historical pipe failures—to deliver fast, scalable, and defensible insights that support data-driven asset management decisions. Fracta’s core contributions include:
• Likelihood of Failure (LOF) Modeling: Predicts which pipe segments are most at risk of failure by analyzing pipe attributes, environmental conditions, and historical performance, moving beyond traditional age-based replacement.
• Cost of Failure (COF) Modeling: Quantifies the potential economic, operational, and community impacts of a pipe failure, including service disruptions and environmental consequences.
• Total Risk Assessment: Integrates LOF and COF into a comprehensive risk score, allowing utilities to identify high-priority assets and optimize capital improvement programs.

By incorporating Fracta’s predictive analytics into the WMP update, La Verne will gain a more accurate and cost-effective framework for prioritizing pipeline replacement, extending asset life, and reducing system risk. The cost provided in the cost estimate for this item would cover the LOF modeling, COF modeling, Total Risk Assessment and a subscription service for one year that the City will have access to on an online dashboard. Civiltec will produce exhibits to incorporate into both the list of CIP and overall efforts of the WMP.

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Agenda Packet - October 5, 2026
City of La Verne
Danny Wu, Public Works Director
Proposal to Prepare the 2027 WMP Update
September 23, 2026

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Phase 9. Capital Improvement Project (CIP) Development
Task 1 – Reviewing Past CIPs
Civiltec will evaluate the CIP projects identified in the City’s 2020 WMP and incorporate these projects into the updated CIP framework. Existing projects will be reviewed alongside newly identified system deficiencies, and CIP scoring will be updated using the project grading matrix. CIP projects that continue to address validated deficiencies will be prioritized accordingly. New CIP projects will be developed to address additional needs identified through the system analysis and hydraulic evaluation.

Task 2 – Cost Estimate Framework
Civiltec will develop a cost estimate framework to support planning-level CIP evaluation. The framework will establish consistent assumptions for typical improvements, such as pipe replacement/upsize, new mains, additional booster pumps, PRV modifications, etc. We will define a cost estimate framework for unit costs, contingencies, and escalation assumptions to discuss with the City prior to finalizing estimates.

This task is intended to provide potential planning costs and is not intended to replace detailed engineering cost estimates.

Task 3 – Identify Deficiencies
Based on hydraulic evaluation and cyclical replacement analysis, we will identify system deficiencies and recommend mitigation as a series of projects and programs. Each project or program will be discussed individually and include a description, justification, priority, phasing, cost estimate, and map showing its extent. As applicable, project descriptions may also include opportunities for synergy, alternative solutions, qualification for alternative funding options, and recommendations for field verification or further study.

We will prepare a prioritized CIP list of water system improvements categorized as High, Medium, or Low priority, in coordination with the City’s team. With collaboration with City staff, we will ensure CIPs will address water system needs, including upgrades, renewal, replacement, and facility improvements.

If a proposed project needs to be placed in a category other than those identified, we will coordinate with La Verne to ensure the WMP Update includes a comprehensive and appropriately categorized list of CIPs.

Task 4 – Presentation of the CIPs
Civiltec will prepare a presentation summarizing model findings, identified deficiencies, and recommended capital improvement projects. Once the CIPs are displayed graphically, our team along with City staff will be able to discuss together how to potentially combine some projects together for constructability purposes. We will evaluate and recommend based on priority. We will provide a tabular format budget that would detail justifications. Communication and collaboration between La Verne and Civiltec will be critical for this task.

The presentation will be suitable for staff review and public-facing meetings, and will include clear figures, maps, and key takeaways based on the City’s input.

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Agenda Packet - October 5, 2026
City of La Verne
Danny Wu, Public Works Director
Proposal to Prepare the 2027 WMP Update
September 23, 2026

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We will present the CIP in tabular form by type in accordance with the City’s preferences for organization and budgeting.

Task 5 – Develop 5-year and 20-year CIP Schedule
Civiltec will prepare comprehensive 5-year and 20-year CIP schedules to implement the recommendations of the WMP. The CIP schedules will prioritize, phase, and develop planning-level cost estimates for capital improvements necessary to maintain regulatory compliance, ensure system reliability, accommodate projected growth, water system operation needs, and enhance long-term resiliency.

Phase 10. Prepare Water Master Plan Report
Task 1 – Draft Water Master Plan Report
Civiltec will issue and present a draft report for review in a PDF electronic format and Microsoft Word so the City could provide feedback in a feasible manner. We will respond to comments on the draft report and make revisions, as necessary. The complete draft WMP report will be provided to the City for review and comment, with sufficient time built into the schedule for feedback.

Task 2 – Final Water Master Plan Report
The Final WMP will incorporate revisions provided by the City to ensure accuracy, clarity, and alignment with the City’s objectives. Civiltec will issue and present a final report to the City in a composite electronic format in PDF, including all exhibits and/or appendices, original Microsoft Word, Microsoft Excel files, GIS and model data files.

Physical deliverables include four (4) printed and bound copies of the final report including all corresponding appendices. A USB drive containing all calculations, data, and supporting documentation in electronic format will be also provided as part of the final WMP submittal.

Task 3 – Meeting with City Council for WMP Adoption
Once the final WMP is drafted, Civiltec will facilitate adoption of the WMP by assisting in developing and delivering a focused presentation to La Verne’s Council, City Officials and general public highlighting major findings, proposed capital improvements, and long-term funding strategies. We will also be available to address questions and provide technical clarification during or after the public meeting to support the successful adoption of the water master plan.

SCHEDULE
Civiltec is available to commence this project in late October 2026. Based on the previously described scope of work, we anticipate completing the project within Fall 2027.

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Agenda Packet - October 5, 2026
City of La Verne
Danny Wu, Public Works Director
Proposal to Prepare the 2027 WMP Update
September 23, 2026

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FEE DISTRIBUTION SCHEDULE
Professional fees for the above-described services will be billed on a time and materials basis as summarized below. We propose to use our in-place rate schedule per the annual contract with the City. A breakdown of our hours and fees is included as Attachment A.

Phase 1. Project Management and Project Meetings ...........................................$15,970.00 Phase 2. Research and Data Collection .........................................................................$8,200.00 Phase 3. Demand Analysis...............................................................................................$17,290.00 Phase 4. Hydraulic Water Modeling............................................................................$45,640.00 Phase 5. System Analysis.................................................................................................$19,440.00 Phase 6. Water Quality Analysis ...................................................................................$14,580.00 Phase 7. Legislative Updates and Water Conservation Efforts........................$11,140.00 Phase 8. Facility Condition Assessment....................................................................$48,466.00 Phase 9. Capital Improvement Project (CIP) Development..............................$32,060.00 Phase 10. Prepare Water Master Plan Report........................................................$37,160.00 Total ................................................................................................................... $249.946.00 Any work not authorized within 3 months of the date of this proposal will be subject to renegotiation based on current rates. Additional services may be authorized by the City based on Civiltec’s Hourly Rate Schedule. Civiltec will bill monthly for all work performed and expenses incurred on the project’s behalf.

STANDARD TERMS AND CONDITIONS
If this proposal is acceptable, please return a signed copy to our office. Again, thank you for the opportunity to submit this proposal. We look forward to working with you on this project. Please contact the undersigned directly with any comments or questions.

Sincerely,
CIVILTEC ENGINEERING, INC.

W. David Byrum, PE ([email protected] )
President/CEO, Principal Engineer
WDB:GON
Gretel Ochoa-Nhac, PE ([email protected])
Associate, Project Manager
W:\Proposals\2026 Proposals\Upland\PU26006.00-La Verne-WMP Update\Proposal\PU26006.00-La Verne-WMP Update_09.23.2026_V2.docx

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Agenda Packet - October 5, 2026
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City of La Verne
Danny Wu, Public Works Director
Proposal to Prepare the 2027 WMP Update
September 23, 2026

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Attachment(s):A – Breakdown of Hours and Fees
Proposal Acceptance:

The Terms and Conditions of this proposal are:

Accepted this day of 2026.

By Authorized City Representative:

Danny Wu, Director of Public Works

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Agenda Packet - October 5, 2026

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Attachment A
Breakdown of Hours and Fees

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Agenda Packet - October 5, 2026
Project Name: 2026 City of La Verne WMP Update
Client: La Verne
Proposal Number: PU26006.00
T&M NTE (26-27 LaVerne CA)
Date: 09/23/2026
PIC SrE PM PE Eng. Assoc Admin
$ 290.00 $ 265.00 $ 245.00 $ 225.00 $ 185.00 $ 95.00
Phase 1 - Project Management and Project Meetings 10 6 34 14 0 0 $ - $ 15,970.00 Task 1 - Project Management and Meetings 8 6 32 10 $ 14,000.00 Task 2 - Kick-off Meeting 2 2 4 $ 1,970.00
Phase 2 - Research and Data Collection 2 0 8 12 16 0 $ - $ 8,200.00 Task 1 - Request for Information (RFI) and Data Collection 2 8 12 16 $ 8,200.00 Phase 3 - Demand Analysis 0 0 14 32 36 0 $ - $ 17,290.00 Task 1 - Analyzed Demand Data 8 16 16 $ 8,520.00
Task 2 - Top Users 2 4 8 $ 2,870.00
Task 3 - Water Duty Factors 2 8 12 $ 4,510.00
Task 4 - Peaking Factors 2 4 $ 1,390.00
Phase 4 - Hydraulic Water Modeling 0 0 28 100 88 0 $ - $ 45,640.00 Task 1 - Update Model 6 16 36 $ 11,730.00
Task 2 - Calibrate Model 12 60 24 $ 20,880.00
Task 3 - Demand Allocation for Simulation 4 12 8 $ 5,160.00 Task 4 - Steady State Simulations 6 12 20 $ 7,870.00
Phase 5 - System Analysis 0 0 22 46 20 0 $ - $ 19,440.00 Task 1 - Production Facility Analysis 6 10 20 $ 7,420.00 Task 2 - Distribution System Analysis 8 24 $ 7,360.00
Task 3 - Cyclical Maintenance Requirements 8 12 $ 4,660.00 Phase 6 - Water Quality Analysis 2 0 20 24 20 0 $ - $ 14,580.00 Task 1 - Assessment of Trends 4 12 $ 3,680.00
Task 2 - Identifying Future Water Quality Issues 4 12 16 $ 6,640.00 Task 3 - Treatment Assessment 2 12 4 $ 4,260.00
Phase 7 - Legislative Updates and Water Conservation Efforts 0 0 20 8 24 0 $ - $ 11,140.00 Task 1 - Legislative and Regulatory Review 8 4 12 $ 5,080.00 Task 2 - Water Conservation Goals 12 4 12 $ 6,060.00
Phase 8 - Facility Condition Assessment 2 40 28 16 8 0 $ 25,346.00 $ 48,466.00 Task 1 - Field Site Inspections 2 20 8 $ 7,840.00
Task 2 - Facility Condition Assessment 20 12 $ 8,240.00 Task 3 - Fracta Total Risk Analysis 8 16 8 $ 25,346.00 $ 32,386.00 Phase 9 - CIP Development 10 0 40 40 56 0 $ - $ 32,060.00 Task 1 - Reviewing Past CIPs 2 4 8 $ 3,360.00
Task 2 - Cost Estimating Framework 2 4 $ 1,390.00
Task 3 - Identify Deficiencies 4 10 16 24 $ 11,650.00
Task 4 - Presentation of the CIP 8 12 32 $ 10,580.00
Task 5 - Develop 5-year and 20-year CIP Schedule 4 16 $ 5,080.00 Phase 10 - Prepare Water Master Plan Report 0 0 24 60 92 8 0 $ 37,160.00 Task 1 - Draft Water Master Plan Report 12 36 48 $ 19,920.00 Task 2 - Final Water Master Plan Report 6 16 32 8 $ 11,750.00 Task 3 - Water Master Plan Presentation to City Council 6 8 12 $ 5,490.00 HOURS 24 46 210 336 352 8 976
BUDGET $ 6,960.00 $ 12,190.00 $ 51,450.00 $ 75,600.00 $ 65,120.00 $ 760.00 $ - $ 249,946.00 HOURS
Reimb.

Expenses
TOTAL
COST Scope of Work
PIC = Principal Engineer (PE) SrE = Senior Engineer (PE) SrPM = Sr. Project Manager PrEE = Principal Electrical Engr. (PE) PM = Project Manager SrPE = Sr. Project Engineer (PE) PE = Project Engineer (PE) SrD = Senior Designer SrSE = Sr. Staff Engineer (EIT) SE = Staff Engineer (EIT) D = Designer Eng. Assoc. = Engineering Associate PT = Planning Technician CAD = CAD Operator JrE = Jr. Engineer (Intern) Admin = Admin. Asst./Clerical CO = Construction Observer 2PS = Two Person Survey Party SM = Survey Manager (PLS) SLS = Staff Land Surveyor (PLS) ST = Survey Technician PREPARED BY: CIVILTEC ENGINEERING, INC. PAGE 1 OF 1

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City of La Verne,City Council
Agenda Report
DATE: October 5, 2026
TO: Honorable Mayor and City Council
FROM: Ken Domer, City Manager
SUBJECT: PUBLIC FINANCING AUTHORITY - ENHANCED INFRASTRUCTURE FINANCING DISTRICT BOARD APPOINTMENT.

SUMMARY
Due to a vacancy on the PFA-EIFD Board, the City Council is asked to consider appointing a new public member. On July 20, 2026, the City Council extended the application period through September 24, 2026. A total of ten applications were received.

RECOMMENDATION
That the City Council consider a public member appointment to serve on the Public Financing Authority - EIFD Board, to serve until a successor is selected.

DISCUSSION
The PFA EIFD was established to accelerate the financing of public infrastructure improvements needed to attract the development that is envisioned within the City’s Old Town La Verne Specific Plan and to complement the extension of the Metro A Line light rail system.

Due to a vacancy on the Board, the City solicited for applications through social media, enewsletters, and information on the website to fill the vacancy. Additionally, information on the appointment was e-mailed out to those individuals who have previously applied for other opportunities but were not selected to serve on a City Committee/Commission/Board. Following Council direction at the July 20, 2026, City Council meeting, City staff extended the application period to allow the opportunity for additional residents to apply to include recontacting former applicants and launching new social media recruitment efforts.

At the close of the application period, ten (10) applications were received from the following individuals:

1. Bowen, Richard

2. Carder, Robin

3. Carney, William

4. Cruz, Marilyn

5. Foley, William “Bill”

6. Hume, Susan

7. O’Keefe, Brian

8. Sedor, John

9. Tolia, Arun

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Public Financing Authority - Enhanced Infrastructure Financing District Board Appointment., Page 2

10. Wagner, Steven
Mayor Hepburn and Councilmember Johnson, who serve on the PFA EIFD as Chair and ViceChair, respectively, reviewed the applications and are recommending Steven Wagner be appointed to the PFA EIFD Board. PFA EIFD Board Members do not have term limits and serve on the Board until a successor is identified.

As the public member is selected by the entire Council at the recommendation of the two current serving Council Members (unlike direct appointments), the process is for a motion to be made for appointment, for that motion to be seconded, and a vote to be taken. If three affirmative votes are received, that applicant is appointed to the Board. If three affirmative votes are not received, a subsequent motion can be made to repeat the process until the position is filled. If no appointment is made, the Council can move an alternate motion to reschedule the item, extend the application period in which more applications are to be received, or other action.

FISCAL ANALYSIS
Not applicable.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
The City Attorney has reviewed and approved this report.

ATTACHMENTS

1. PFA (EIFD) Applications
Report Prepared By:

Andrea Blockinger, Management Analyst

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1. PERSONAL DATA
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Typed vs hand print

2. 55+ years
Last 40+ within the Healthcare industry. Started in sales in 1980 and ended as President of a $30 Mil JV Between Encompass Group and Hill Rom.

Started RBConsulting in 2012 as a healthcare product, sales and marketing consultant to manufacturers and end users.

Duties included : Sales, i:narketing, product design and financial (P&L) responsibility.

Also industry training, representation, GPO negotiations, and State and Federal interactions within the industry.

3. Education in business through over 55+ years in business. Marketing and P&L responsibility is key.

4. As a 43 + year resident of La Verne I have seen many changes. Most good, some not so much. It is a quickly changing environment we now live in and my experience is well suited to view the future in a non partisan way. I will learn more about how this committee works by reviewing past meeting minutesr financials and reviewing future plans. I started by attending the June 10 meeting. l was the only resident present I participated by asking for clarification of some of the current projects and the overall future forecast for our great city. I believe I will be a great addition to this important committee.

6.0rg: SLV HOA, 10 years + 1 Treasurer. Duties: Review monthly and annual budgets.

Have saved tens of thousands of residents dollars through close review of projects and expenditures. Helped keep monthiy dues some of the lowest compared to other local HOA's, with many years of ZERO increases.

Org: Water review committee . Assisted in review of past and future projects and financial forecasting. Was out voted on low steady increases which were eventually agreed upon due to citizen input
Org: Formed La Verne Coalition of Concerned Citizens (LV3C) in Oct of 2018. Current membership of over 1760 residents. Per the current Mayor's wordsr this group has positively changed citizen's participation in our city government. We hold routine - •. ~omrn~nity fo~r,-f,s:f,r-citizen's.inp:µt•~~ to ask and receive answers to isst1es,tli'atare important to LV residents. • ·-:-... •

7.1. I moved to LV,with my·wife in 1983 to raise my 2 children in arraffordable-new; f 1·,f :
home. Both attended l\1 schools and graduated Bonita High Schoof. Lv·w~~ahci IS'! i, .•' .. gre~~' s_m~. ~~ ~ ~i~ !n. I :"'ou_ld like it ~· remain that way. ' • • .. ·' • ·7 :2.·: To;be~more:.tran_sparent with the residents. Many.1iSSues~gJe.notaddressed101'.l: :,::,it;:::)•\ hidden from the pubhc. Th_at might be the way of:pOlitiGS!QUffuCah:OEtcllangea.;·!AISO;'.:·! . ;·;· sto~ ~mall groups of long time residents and institutjons, from intimidating council dec1s1ons · .;.. •., • , : -.,-., ·· .... ,.~, ·· ..... · • .. ~ ·· ·· · , -· .. • .,;.~ • • ).._,,., .,.,,~ ,! .~, it"'"- ~-= .. ,r::,.,3' t.i-;· ~ ' :..•: ! ... 7 .3. MV oersonat life exoertence· allows me a uniaue view of how our citv r.an imnrm,P. its

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Agenda Packet - October 5, 2026
Andrea Blockinger
From:

Sent:

To:

Subject:
[email protected]
Monday, June 15, 2026 9:04 PM
cityclerk
Online Form Submittal: Apply Now: Public Financing Authority (EIFD) Board Apply Now: Public Financing Authority (EIFD) Board
Board Information
To accelerate the financing of public infrastructure improvements needed to attract the development that is envisioned within the City's Old Town La Verne Specific Plan and to complement the extension of the Metro Gold Line light rail system.

Board Structure
Five members serve on the board, consisting of two Council Members, two LA County representatives, and one member of the public. The members of the Board serve voluntarily and do not get any paid compensation. The Public Member is appointed by Council Members and have no term limit.

Meeting Schedule
Meetings held in March, June, September, and December on the 2nd Wednesday at 9:00 AM, or as needed, in the City Council Chambers at La Verne City Hall, 3660 D Street

1. Personal Information
First Name
Last Name
Home or Cell Phone
Number
Work Phone
Email Address
Brian
O'Keefe
Field not completed.
1

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Home Address (Number -Bonita Ave.
and Street)
City, State, Zip Code La Verne, CA, 91750
Business Address if Field not completed.
applicable (Number and
Street)
City, State, Zip Code Field not completed.

2. Work Experience
Please describe your
work experience.

Southern California Edison (SCE) June 2004 - Present
Senior Engineering Manager- Standards, Publication, & Arc Flash Engineering - Pomona, CA July 2022 - Present
Manage teams that are responsible for SCE's distribution, transmission, substation, and protection standards. The standards are comprised of the design, construction, operation, inspection, and protection logic standards that drive both the deployment and replacement of all of assets in accordance with SCE's overall strategic direction. Manage the standard update process that evaluates the overall impact of standard changes to planning, construction, and quality control, while evaluating overall impact (dollars, safety, risk, etc.).

Responsible for managing standard deviations, new standard pilots, and technology transfer to operational use. Manage the engineering team responsible for the development of SCE's arc flash calculation methodology. The arc flash methodology develops and maintains the equations for calculating required personal protective equipment and arc flash boundary. The team also provides guidance on work methods and approach for abnormal circuit configurations and high incident energy locations. Manage the publication and communication of SCE's standard manuals and engineering specifications.

Accomplishments
• Published and communicated quarterly standard updates to distribution, transmission, and substation standards to incorporate new assets, operational procedures, and
construction techniques.
• Incorporated Management of Change as part of a Safety Management System into the standard update process.

Management of Change effectively assesses change impact to development implementation plans that avoid unforeseen
safety, financial, and other impacts
• Developed unique solutions to solve for the future
2

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unprecedented load growth in SCE's territory due to increased electrification.
o Compact High-Capacity Substation Designs, Novel
Protection Schemes for Public Safety and Wildfire Mitigation, Novel Grid Automation, Designs to improve utility
undergrounding
• Updated standard pilot process to align new assets and process with SCE strategic initiatives. The new process clearly identifies pilot benefits, risks, and financial impacts. • Revamped and lead SCE's Arc Flash Program to centralize the various aspects of arc flash compliance (PPE, Data
accessibility, work methods) into a central governance team.

The team coordinated the deployment of complex updates
across the organizatio·n from training to engineering.
• Deployed an Arc Flash Application to allow distribution crews to lookup personal protective equipment via an electronic interface.

Engineering Manager - Structural Asset Engineering -
Pomona, CA November 2019 - July 2022
Managed a team that was responsible for SCE's transmission and distribution, overheard (towers and poles) as well as underground structural assets (vaults and manholes). This team was focused on an asset management approach which
included understanding the health of the asset installed base while developing risk-based strategies for asset betterment. As part of the asset management approach, the team was
responsible for identifying critical asset metrics as well as inspection and maintenance programs. The team was also
responsible for construction standards as well as vendor development and qualification.

Accomplishments
• Developed and deployed a risk-based prioritization scoping method for the deployment of Cover Pressure Relief and
Restraint Lids to mitigate the effects of underground equipment failures.
• Evaluated and deployed a new treatment method for wood poles via an Intrusive Inspection Program, based on treatment effectiveness and deterioration rates.
• Created an inspection methodology for structure guy wires and anchors to address ~orrosion and construction practices.

The methodology was risk based and covered ~500,000
transmission and distribution poles.
• Presented strategies across several structure assets that impact million-dollar, multiyear projects at the executive and CEO level.
• Developed mitigations to reduce the likelihood of wildfire 3

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ignition from the transmission system events.
• Developed a roadmap for an Underground Structure Asset Class Strategy to address deteriorated structures.
• Led the team while working remotely. The team began remote work in March of 2020 and presently continues to work
remotely. I was able to keep the team working effectively and connected as a team throughout.

Engineering Manager - Asset Strategy Integration - Pomona, CA July 2018- November 2019
Managed a diverse team of engineers, project managers, and business analysists. Responsible for the substation
infrastructure replacement program, specifically circuit breakers, transformers, and substation switch racks. As part of this activity the group developed appropriate scope at a substation level for accurate project forecasting with minimal change requests. The substation infrastructure replacement program developed a five-year forecast that covered assets territory wide. Responsible for the development of equipment replacement rates including Weibull curves, meantime to failure rates, and meantime to replacement rates for circuit breakers, power transformers, and underground cables. Responsible for the process to collect metrics from asset failures.

Accomplishments
• Wrote and defended the General Rate Case for Substation Infrastructure Replacement program. The program executes circuit breaker, power transformer, and switch rack
replacements of over 50 million dollars per year.
• Developed a relative risk approach for substation switch racks. This was a first-time evolution for SCE and the approach was ultimately approved via the general rate case for spending greater than 100 million dollars.
• Developed a strategy for Weibull Curve development for transmission transformers and circuit breaker replacements. • Conducted a Kaizen to streamline the substation
infrastructure replacement scoping process. The event reduced the scoping time by 3 days.

Reliability Engineer (Electrical) - Pomona, CA October 2016 - July 2018
Performed and incorporated reliability analyses (SAIDI, SAIFI, MAIFI) into Distribution Engineering's design decisions and standards. Acted as T&D Engineering's subject matter expert for.reliability metrics. Provided guidance and support for SCE's distribution automation strategy and deployment while
transitioning from legacy automation schemes to an advanced 4

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control system scheme (FLISR). Assisted distribution
apparatus engineering with factory evaluations, standards updates, and equipment analysis.

Accomplishments
• Led/Managed a project team that utilized reliability analytics to analyze above grade equipment as compared to below
grade equipment. The project concluded by recommending
modification of the standards for distribution transformers on SCE's underground distribution system.
• Developed an outage profile chart that was able to provide new insight to customer outages and influence the outcomes of multiple projects, from automation strategy to system modeling. • Led/Managed a cross functional, multilevel group to direct SCE's distribution system design from device development to automation strategy.

Compliance Engineer (Electrical)- Pomona, CA April 2014- October 2016
Provide guidance and support for SCE Transmission
Engineering on NERC Standards and Compliance. Develop a culture of compliance with-in SCE work practices. Maintain responsibility for the SCE Transmission Register including acting as the subject matter expert, facilitating updates, evaluating areas for improvement, and interfacing with the California Independent System Operator.

Accomplishments
• Led/Managed a project team to develop line ratings for SCE's 115kV radial system in accordance with bulk electric system facility rating standards.
• Improved the quality of many compliance documents and practices, notably the Bulk Electric System Relay Misoperation and Corrective Action Plan Reporting.
• Streamlined engineering evidence collection for NERC
compliance standards.
• Aligned data quality and data discrepancies between the SCE and CAISO Transmission Register across multiple data
sources.

Energy Engineer (Electrical)- Rosemead, CA May 2008 -
April 2014
Provide guidance and support for SCE Energy Efficiency
programs and services. Author/draft engineering workpapers to support the SCE kWh and kW portfolio goals. Incorporate CPUC policy and SCE regulatory compliance into SCE's DSM engineering calculations, process, and data systems.

Incorporate California building code (Title 24) and appliance 5

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3. Education and Training
Please describe
applicable education
and training that may be
related to the
application to this Ad
Hoc Committee.
code (Title 20) into engineering calculations and goals. Act as SCE's subject matter expert for the Database for Energy Efficiency Resources (DEER). Manage and help design
database requirements for the internal Energy Efficiency measure database and interaction with SCE enterprise level systems.

Accomplishments
• Created a standardized measure naming convention used across the SCE EE portfolio, greatly reducing audit findings by improving consistency and accuracy.
• Developed an automized workpaper template using Microsoft Word and Excel that incorporates all of the SCE regulatory requirements while reducing overall creation time, saving time and money.
• Played a key role in the creation of the Master Measure Database (MMDB), the system of record for the SCE Energy Efficiency portfolio energy savings.
• Documented many of the cost effectiveness parameters used in the workpapers that were previously poorly defined. The documents are referenced statewide.
l&C Engineer - San Onofre Nuclear Generating Station - San Clemente, CA June 2004 - May 2008
Identify areas for improvement in power plant electrical and control systems. Create engineering change packages to
modify and update plant systems while adhering to NRC
requirements. Schedule large multiyear projects from the engineering design phase through the project implementation.

Perform root cause and apparent cause evaluations following equipment and performance anomalies. Create bid
specifications for equipment used .in the power plant. Test equipment purchased for the power plant. Perform total loop uncertainty calculations for plant control system loops.

Accomplishments
• Lead engineer on a large project to update the power plant's Feed-Water Turbine Digital Control System.
• Consistently completed projects on schedule while
coordinating across multiple organizations.

BS Electrical Engineering - S.C. Laude, California Polytechnic University Pomona, Pomona CA
Registered Professional Engineer, State of California - Electrical Engineer, License Number E-18762
6

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4. Additional Information
Use this space to
provide additional
information as required
or to describe in greater
detail any aspects of
your experience or
activities that show your
interest in water and
sewer issues.

5. References
Name
Phone Number
Email Address
Name
Phone Number
Email Address

6. Community Activities
List current activities
and work back to when
you first moved to La
Verne. Include all
special projects and
positions you held in
Certified Yellow-Belt Kaizen - Program run through SCE's Corporate Continuous Improvement Department.

With over 22 years in the utility industry at Southern California Edison, I bring a strong foundation that translates directly to water and sewer infrastructure, despite my experience being in the electric sector. Much of my career has focused on leading teams that guide the design of underground facilities, including trenching, conduit systems, and installation planning. These efforts require the same core competencies seen in water and wastewater work-coordination with municipalities, adherence to safety and environmental standards, and careful planning around existing subsurface conditions.

My experience also emphasizes the broader impact of
underground construction on the communities we serve.

Whether installing electrical, water, or sewer infrastructure, the work affects traffic, access, and daily life. Throughout my career, I have prioritized designs and approaches that minimize disruption while ensuring long-term reliability of essential services. This perspective-balancing technical execution with community impact-is directly applicable to water and sewer systems, which are equally critical to public health, resilience, and the overall well-being of the communities they support Scott Mitchell
Dennis Kuntz
Unrelated to La Verne - President of Rivertrail homeowners association 2005-currnet, Oceanside, CA
7

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organizations, for
example, President,
Secretary, Treasurer,
etc. Please include the
name of the
organization and length
of time served.

7. Required Prompts
Please answer the following questions in the provided space.

If you require more space to answer the questions, please email [email protected] with the additional information. Make sure to identify in the email when you submitted this application and your full name so we can incorporate your additional information with the submitted application.

What are the major
reasons that caused
you to move to La
Verne?
What can you
contribute and why are
you interested in serving
on the Board?
The major reasons I chose to move to La Verne center on the town's unique aesthetic, strong sense of character, and its connection to living history.

I grew up nearby in West Covina, and even as a child, I have fond memories of visiting areas with tree-lined streets that left a lasting impression on me. Over time, that image stayed with me, and I'm fortunate now to live right in the heart of that environment on Bonita Avenue.

Equally important is the character of the community. My wife and I live in the historic Lordsburg area, where we value being able to step out of our front door and immediately be part of the downtown experience. Our connection to the community is further strengthened by family-my in-laws live near Heritage Park, which serves as a gathering point for local events like the pumpkin patch and concerts in the park.

Finally, our home itself reflects what drew us here. Built in 1906, it represents the kind of historic character we deeply appreciate. Being part of a neighborhood with that kind of history-and contributing to the continuation of that storyadds a meaningful dimension to our experience living in La Verne.

My interest in serving on the board is rooted in both personal connection and a deep sense of public responsibility.

First and foremost, the area under discussion is not abstract to me-it is the neighborhood I call home. The decisions and direction of this board will directly shape the environment 8

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Agenda Packet - October 5, 2026
Please list your
availability Monday
through Thursday.

Committee days and
times will be
determined pending the
availability of the
selected committee
members.

In the space below,
please include any
additional information
that may bolster your
application.
where my friends, family, and I live, interact, and build our dayto-day lives. With my background and experience, I am confident in my ability to offer thoughtful, practical input that reflects both a technical understanding and a communitycentered perspective. Beyond my immediate neighborhood, I also recognize the broader implications of this workparticularly how it will influence connectivity and accessibility across the Los Angeles region through the Metro system.

These decisions will affect how people move, engage, and experience the city, and I am motivated to help ensure those outcomes are positive and inclusive.

Second, I have always taken great pride in contributing to work that has a tangible, visible impact on the public. Throughout my career with SCE, one of the most fulfilling aspects of my role has been the opportunity to support infrastructure and
initiatives that directly benefit the communities we serve. There is a strong sense of purpose in knowing that the work I do influences the reliability, safety, and quality of life for people I personally know-my friends, my family, and my neighbors.

That level of impact is not something I take lightly. It drives a heightened sense of accountability and commitment to doing the work thoughtfully and responsibly.

Serving on this board represents an extension of that same commitment. It is an opportunity to bring my professional experience and personal investment together in a way that supports meaningful outcomes for both my local community and the broader public.

I currently work full-time but have the flexibility to take time off with advance notice to meet commitments as needed.

Field not completed.

Email not displaying correctly? View it in your browser. 9

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Agenda Packet - October 5, 2026
From:
~~!It:

Tc;,·:
.~!t~j,ect:.
., .1 l~
l
[email protected]
Saturday, July 25, 2026 5:20 PM
cityclerk
Online Fon:n Submittal: Apply Now,: Public Financing Autho.rity (EIFD) Board ~RPI/ ~qw: Public. Fina1;1cing At1thority {EtPD) ,l3oi?rd Board;,l1:1fon:nation
To;:C:l~S~t~r~J~ trne financing of public infrastructure ir;nprov~r:nent~ ne.e.ded tptJ;i'fl:k61t~;ffu~erdevelopment thpUs envisioned within the City's Old Town La .~i:;:i;,~\ti:i:t~j,;·:l~~.r~~ :~p~cific Plan ar,d:to compl~ment the{}xtension of the tv1t3tro·Gold • • -~ '1;;/11c. Litle light rail system.

Boatd:Strucfore . .. !I,... . . .
, Fivern:::i.~ll')bers·serve on the. board, consisting of two C.ouncil- Members, two .4A2.Cpunty,repr,,esentatives, _and one member of thepubl.ic. The members ofth~.;~oard serve volLmtarily a_r;ig do not get ar::,y paid compensation. The P~9lic.;Merhber is appointed by q:;wnciLMe,rnoe,~s and have;no term Umit.

Me_etin~ :Schedule
M~~tin~~,.peld in March, June, s~ptember, and qecember on the 2nd Y,\l1,.~tj_p.e.~p_gyat.9:00 AM; or as needed, ir:i,the .City.council Chambers at La V~rtiei:Clt/Ff all, 3q60 D Str;eet . . -. ..: .. ,, ,.
l. ,Pei"l?.Q8a_ldnformation
Fir.st,Natne
LastNarne "' ••
. r.:1:08iJe or C'l?ll Phone
;N,1.:frrtber
Robin
Carder
Field not comple((Jd.

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Agenda Packet - October 5, 2026
Home Address (Number I I eal Street
and Street)
City, State, Zip Code La Verne, Ca 91750
Business Address if Field not completed.
applicable (Number and
Street)
City, State, Zip Code Field not completed.

2. Work Experience
Please describe your
work experience.

3. Education and Training
Please describe
applicable education
and training that may be
related to the
application to this Ad
Hoc Committee.

5. References
Name
Phone Number
Email Address
Name
I served on this committee while I was a City Council member, which ended in 2022. I also worked at the University of La Verne in the accounting department and was responsible for the budgets.

I graduated from the University of La Verne and .I have an accounting degree. I understand the finances quite well well and I am proud of the detail I put into this responsibility.

While serving in the City Council, I learned a great deal about water/sewer issues. I went on many trips to water facilities with MWD and Three Valleys.

Eric Scherer
.Charlie Rosales
2

Page 525 of 592 ends

Agenda Packet - October 5, 2026
Phone Number
Email Address

6. Community Activities
List current activities
and work back to when
you first moved to La
Verne. Include all
special projects and
positions you held in
organizations, for
example, President,
Secretary, Treasurer,
etc. Please include the
name of the
organization and length
of time served.

7. Required Prompts
FRIENDS OF THE LA VERNE LIBRARY, board member, fundraiser. LA VERNE TENNIS ASSOCIATION, president-started in 1982, PTA PRESIDENT AT RAMONA. BONITA UNIFIED
SCHOOL DISTRICT, elected Governing Board Member 9
years. Elected City Council, 13 years. La Verne 4th of July Committee, Vice President. HOA President, 25 years. Newly formed Christmas Morning Committee, as Treasurer. Many
other activities, but this is the majority. I love to make our .community better.

Please answer the following questions in the provided space.

What are the major
reasons that caused
you to move to La
Verne?
What can you
contribute and why are
you interested in serving
on the Board?
Please list your
availability Monday
through Thursday.

Committee days and
times will be
determined pending the
I've lived here for 47 years and we moved her to start our family in a community that was smaller and family friendly.

Good school was a major reason.

I can contribute the knowledge I gained while being on the City Council for 13 years plus I I believe in always giving back to our community.

I am available Monday-Friday because I am retired and all my activities are flexible. I am dedicated to my responsibilities and r will be to this committee also.
3

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Agenda Packet - October 5, 2026
availability of the
selected committee
members.

In the space below,
please include any
additional information
that may bolster your
application.

I listen before I speak so that I can get all the details and responsibilities of a position clearly understood. I take every position seriously and I would be honored to serve once again on this committee. Thank you for your time.

Email not displaying correctly? View it in your browser. 4

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Agenda Packet - October 5, 2026
Andrea Blockinger
From:

Sent:

To:

Subject:
[email protected]
Thursday, July 30, 2026 5:06 PM
cityclerk
Online Form Submittal: Apply Now: Public Financing Authority (EIFD) Board Apply Now: Public Financing Authority (EIFD) Board
Board Information
To accelerate the financing of public infrastructure improvements needed to attract the development that-is envisioned within the City's Old Town La Verne Specific Plan and to complement the extension of the Metro Gold Line light rafl system.

Meeting Schedule
Meetings held in March, June, September, and December on the 2nd Wednesday at 9:00 AM, or as needed, In the City Council Chambers at La Verne City Hall, 3660 D street

1. Personal Information
First Name
Last Name
Home or Cell Phone
Number
Work Phone
Email Address
William
Foley
(909) 720-9212 • Cell
Field not completed.
billfoleyesq@gmai!.com
1

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Agenda Packet - October 5, 2026
Home Address (Number 2427 Costa del sol
and Street)
City, State, Zip Code La Verne
Business Address if NIA
applicable (Number and
Street)
City, State, Zip Code CA

2. Work Experience
Please describe your
work experience.

3. Education and Training
Please describe
applicable education
and training that may be
related to the
application to this Ad
Hoc Committee.

4. Additional Information
Law Practice in San Di~as, CA for 25 years specializing in Estate Planning & entity formation - 1982 to 2008.

Foley & Foley, CPAs - General CPA Practice - 1982 to 2008 Adjunct Professor in Accounting & Finance Departments at Cal Poly Pomona 2006 to 2026
See resume for additional information
Bachelor of Science Degree in Business Administration with emphasis in Accounting & Finance from California State
University, Los Angeles - 197 4
Juris Doctorate from Western State University 1978
Use this space to See attached resume
provide additional
information as required
or to describe in greater
detail any aspects of
your experience or
activities that show your
interest in water and
sewer issues.

5. References
Name Madgy Farag
Phone Number (909) 869-2369
Email Address [email protected]
2

Page 529 of 592 ends

Agenda Packet - October 5, 2026
Name
Phone Number
Email Address

7. Required Prompts
See attached resume for additional contacts
Field not completed.

Field not completed.

Via Verde Country Club - 15 years - President, Vice President, Secretary, Treasurer, Board Member
St. Lucy's Dad's Club - 4 year - President, Secretary & BBQ Chairperson
Mount San Antonio Gardens - 3 years - Board member
San Dimas Canyon Golf Men's Association - 2 years - arrange tee lime and groups for Thursday senior play
IRS VITA Program from 2007 thru 2015 -Volunteer Income
Tax Assistance with IRS through Cal.Poly Pomona
See resume for additional information
Please answer the following questions in the provided space.

What are the major
reasons that caused
you to move to La
Verne?
What can you
contribute and why are
you interested in serving
on the Board?
Please list your
availability Monday
through Thursday.

Committee days and
Lived in San Dimas for 17 years until Marshall Canyon Estates opened up and have lived there for almost 30 years. Simply love the area.

I my background in law & accounting would be very helpful.

Also as a college professor I'm use to explaining concepts in accounting and finance. See resume for list of classes I have taught.

I understand that meetings are held Wednesday mornings at 9 am four times a year. I can arrange my schedule accordingly. 3

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Agenda Packet - October 5, 2026
times will be
determined pending the
availability of the
selected committee
members.

In the space below,
please include any
additional information
that may bolster your
application.

See attached resume
Email not displaying correctly? View it in your browser. 4

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Agenda Packet - October 5, 2026
July 31, 2026
City of La Verne
City Hall
3660 D Street
La Verne, CA91750
Bill Foley
2427 Costa Del Sol
La Verne CA 91750
(909) 720-9212
[email protected]
',[email protected]
RE: Application to Finance Commission
To Whom It May Concern:

RECEIVED
AUG O 3 ·zo26

LA VERNE CITY HALL

ADMINISTRATION
Enclosed you will find a copy of my online application along with a copy of my resume which I was unable to attach to the application. I have been a resident of La Verne for almost 30 years and would appreciate the opportunity to serve our community.

This is a great town and people like Tim Hepburn lead by their ell'.ail1ple so that La Verne will continue to be a wonderful place to live, IfI can help, I'd like to do my fair share.

If you have any questions, please give me a call or email. Thanks for your consideration.

Sincerely,
cc; Ken Domer

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Agenda Packet - October 5, 2026
William J. Foley
2427 Costa del Sol, La Verne, CA 91750
Cell: (909) 720-9212
Email: [email protected]
:[email protected]
Objective
Dedicated, resourceful, and innovative professor desires to attain a teaching position at a respected University in accounting, tax and/or law.

Education
Bachelor of Science Degree in Business Administration with a concentration in Accounting & Finance, California State University Los Angeles; 1970-1974 Juris Doctorate, Western State University; 1976-1978
Professional Experience
Partner
Foley & Foley, CPAs
San Dimas, CA, 1982-2008
• Corporate, Fiduciary, and Partnership Income Taxation & Accounting • Individual Income Taxation & Tax Planning
Sole Practitioner
~.nc ........ J. Fol~, anocncy at Law
San Dimas, 1982-2008
• Formation & planning of Corporations, Limited Liability Companies & Partnerships
• Estate Planning, Trust Administration & Probate Administration Adjunct Professor in College of Business & Public Administration • Principals of Accounting
University of La Verne
LaVerne,CA
2006-2008
• Legal Environment of Business
• Management Negotiation (MBA Program)
• Managerial Accounting
C
1

Page 533 of 592 ends

Agenda Packet - October 5, 2026
Faculty Emeritus/Adjunct Professor -Accounting Department College of Business Administration
California State Polytechnic University, Pomona
Pomona,CA
2006-2026
• Financial Accounting
• Managerial Accounting
• Cost Accounting
• Introduction to Taxation
• Federal Income Taxation II
• Strategic Tax Planning - Graduate Class
• Understanding Everyday Law (FRL Dept.)
• Legal Environment of Business (FRL Dept.)
• Managerial Finance II (FRL Dept.)
• VITA Program-Faculty Advisor (2007, 2009 thru2014& Tax Day2015) • Beta Alpha Psi & Cal Poly Society of Accountants - Co-faculty Advisor (2008 thru2016)
Professional Licenses
• California State Bar- 87253 Inactive
• Certified Public Accountant - California 52450 (Expiration 3/31/28) References
• Madgy Farag, Ph.D. & CPA, Professor & Chair, Department of Accounting, Cal Poly Pomona (909) 869-2369 [email protected]
• Hassan Hem, Ph.D., Professor Emeritus & Former Chair. Department of Accounting, Cal Poly Pomona (909) 869-2384
• Nas Ahadiat, Ph.D., Professor Emeritus & Former Chair, Department of Accounting, Cal Poly Pomona (909) 869-2364
• Anwar Salimi, Ph.D., Professor & Former Chair, Department of Accounting, Cal Poly Pomona
• Paul Sarmas, Ph.D., Professor & Former Chair, Finance, Real Estate & Law Department, Cal Poly Pomona (909) 869-2350
• F. Phillip Ghazanfari, Ph.D., Professor & Former Chair, Finance, Real Estate & Law Department (FRL ), Cal Poly Pomona (909) 869-2350
• Rita Thakur, Ph.D., Former Associate Dean, College of Business & Public Administration, University ofLa Verne (909) 593-3511
• Daniel Swaby IRS Coordinator for VITA Program (213) 576-4540 2

Page 534 of 592 ends

Agenda Packet - October 5, 2026
Andrea Blockinger
From:

Sent:

To:

Subject:
[email protected]
Monday, August 3, 2026 3:36 PM
cityclerk
Online Form Submittal: Apply Now: Public Financing Authority (EIFD) Board Apply Now: Public Financing Authority (EIFD) Board
Board Information
To accelerate the financing of public infrastructure improvements needed to attract the development that is envisioned within the City's Old Town La Verne Specific Plan and to complement the extension of the Metro Gold Line light rail system.

Meeting Schedule
Meetings held in March, June, September, and December on the 2nd Wednesday at 9:00 AM, or as needed, in the City Council Chambers at La Verne City Hall, 3660 D Street

1. Personal Information
First Name
Last Name
Home or Cell Phone
Number
Work Phone
Email Address
JOHN
SEDOR
951.505.4952
NIA
[email protected]
1

Page 535 of 592 ends

Agenda Packet - October 5, 2026
Home Address (Number 6842 Angus Drive,
and Street)
City, State, Zip Code La Verne, CA 91750
Business Address if MWD
applicable (Number and
Street)
City, State, Zip Code La Verne, Ca 91750

2. Work Experience
Please describe your
work experience.

3. Education and Training
Please describe
applicable education
and training that may be
related to the
application to this Ad
Hoc Committee.

4. Additional Information
USMC Pilot (12 years), FBI Agent (23 years}, DOD Contract Pilot (5 years), MWD Pilot (5 years)
United State Marine Corps, Federal Bureau of Investigation, Department of Defense, Metropolitan Water District of SoCal From my myriad work environments, I gained tremendous
experience in the areas of leadership, investigations, problem solving, long-term project planning and oversight/management and, above all, working with a diverse population.

Use this space to My current MWD employment has provided me a great provide additional understanding of the complicated issues surrounding water information as required resources and distribution.
or to describe in greater
detail any aspects of
your experience or
activities that show your
interest in water and
sewer issues.

5. References
Name Ed Lowrie
Phone Number 909.630.9080
Email Address [email protected]
Name Jon Boulware
2

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Agenda Packet - October 5, 2026
Phone Number
Email Address

7. Required Prompts
909.815.7213
[email protected]
AYSO Coach, Referee, Administrator 6-8 years, Sierra La Verne HOA Board Member - 2 years, Sierra La Verne
Architectural Committee Member (12 years).

Please answer the following questions in the provided space.

What are the major
reasons that caused
you to move to La
Verne?
What can you
contribute and why are
you interested in serving
on the Board?
Please list your
availability Monday
through Thursday.

Committee days and
times will be
determined pending the
Great schools. small, manageable, comfortable
As I retire this fall (2026), I look forward to spending more time giving back to both my church and the community at large. I've been blessed to live in La Verne for over 30 years and I feel it's time to become re-engaged and re-involved. "Send me."
Upon retirement, I will be available Monday through Friday.

Presently, I can be available anytime on Mondays and Fridays. 3

Page 537 of 592 ends

Agenda Packet - October 5, 2026
availability of the
selected committee
members.

In the space below,
please include any
additional information
that may bolster your
application.

I believe in ALWAYS doing the right thing, following the data, making decisions that best serve the majority of the people and being compassionate, kind and respectful while doing "the right thing."
Email not displaying correctly? View it in your browser. 4

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Agenda Packet - October 5, 2026
Print
Apply Now: Public Financing Authority (EIFD) Board - Submission #2089 Date Submitted: 8/19/2026
Board Information
To accelerate the financing of public infrastructure improvements needed to attract the development that is envisioned within the City's Old Town La Verne Specific Plan and to complement the extension of the Metro Gold Line light rail system.

Board Structure
Five members serve on the board, consisting of two Council Members, two LA County representatives, and one member of the public.

The members of the Board serve voluntarily and do not get any paid compensation. The Public Member is appointed by Council Members and have no tenn limit.

Meeting Schedule
Meetings held in March, June, September, and December on the 2nd Wednesday at 9:00 AM, or as needed, in the City Council Chambers at La Verne City Hall, 3660 D Street
l. Personal Information
First Name* Last Name*
Home or Cell Phone Number* Work Phone
Email Address*
■ I
Home Address (Number and Street}* City, State, Zip Code* rr---==-c-O_B_B_L_E_S_TO_N_E ____________ /,_,.II LA VERNE.CA 91750 Husiness Address if applicable (Number tmd Street) City, St:lte, Zip Code .=r:=,...c-o_N_N_L_E_sr_o_N_E-------------.JILA VERNE, cA011so

2. Work Experience
j
j
j
j

Page 539 of 592 ends

Agenda Packet - October 5, 2026
Please.describe your work experience.

REAL ESTATE B~OKER, NUSINE~S OWNER (EXPRESS CASH NETWOK.

3._ Educ~ti<!n andTraining
Please d~sci:ill~ appJicable educa_tion and. training that 1_nay be related to the application to this Ad Hoc Committee.

REALESlATEBROKERTRAINING,
4 . .Ad<litional Information
D_se.this l!J:laceJci·.pJ:ovide.adc!itional information as required or to desciibe in greater detail any aspects of your experience or activities tl~at sh..,o;vyo!U° interest in water and sewer issues. • rE~IDENTOF IA.vl;R~E FOR PAST 30Y::EARS

5. References
Name .Phone Number
E_mnihAddr~ss

6. Co11111111nitr Acti,·\ties
List-current act!vities and ,wovk back to when you first moved to La Verne. Include all special projects and positions you bcld in.o,r:ga1Iiz1i,til)~is, for:,exaiiiple, President, Secretary, Trel)surer. etc. Please include tbe name of the organizntion'.a'nd length of time se1've~;-'
- POMQNAHABITAT FOR HUMANITY, BOARD.MEMBER 11 YEARS. PRESIDENT DAVID AND , T QHAt~tS~VERNE CHAf0B.ER OF COMME~~pE, BOARD MEMBER, SUCESSORAGE~GYFOR LA J;;.QEV$J-{'QRMEN TAGNENCY ,. '
J

Page 540 of 592 ends

Agenda Packet - October 5, 2026

7. Required Prompts
Please answer the following questions in the provided space.

Wbat are the major reasons that caused yon to move to La Verne?

BEAUTIFUL CITY WITH SMALL TOWN VALUES
What can you contribute and why are you interested in serving 011 the Board?

PROVIDEMYEXPERTISE AND INSIGHT INTO THE FAST GROWING CITY Please list your availability Monday througlt Thursday. Committee days and times will be determined pending the availability of the selcctc<l committee members.
10AM ~ 6 PM WEEKDAYSM
In the space below, please indnde any additional information that may bolster your applkatiou.

HAVE BEEN INVOLVED AS STEERING cOMMITTE, CHAIR AT HILLCREST HOMES. HAVE FAMILY LINING THIS CITY AND A DAUGHTER WORKING FOR BONITA SCHOOL !STRICT AS EDUCATION PYSCHOLGIST

Page 541 of 592 ends

Print - Committee, Commission, and Board
Agenda Packet - October 5, 2026
Application
Note about transcribed forms: this format exists to remove accessibility barriers, but some recipients prefer the original printed format. If you'd like help moving your entries into the original form, please use the live assistance options in the sidebar or contact the author.

City of La Verne logo with green hills and oranges above the words City of La Verne in orange Committee, Commission, a~d Board Application
l RECEIVED
Date: AUG 31 2026 I August 30, 2026 LA VERNE cnY HALL ...__ -----------------------------ABNHNISTRATlQN,1----' Please check the appropriate Board, Commission, or Committee:
0 Active Transportation & Infrastructure
D Parks & Recreation Commission
~ Public Finance Authority (EIFD)
O Tri-City Mental Health Authority Governing
Board Representative

1. Personal Data
Finance Commission
O Planning Commission
O Sr. Citizen Advisory Committee
Name (last, first, middle) Home Phone
_lc_ar_n_ey_,_Wi_Il_li_am_L_. ________ ___.! -----------~ Home Address (number & street) Work Phone
-entDrive
Business Address (if applicable) Work Phone
City, State, Zip Cell Phone
..._IL_a Vi_e_rn_e_, C_A_9_17_5_0 _______ ___,I -'------------' Email address

2. Work Experience
Describe your duties:

ISEE ATTACHED "CAREER EXPERIENCE"
aboutblank 1/5

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'S/31/26, tQ:19AM Print - Committee, Commission, and Board Agenda Packet - October 5, 2026
Application

3. Education and Training
Please comment on education and training as it may relate to your application for community service:

4. Additional Information
Use this space to provide additional information as required or to describe in greater detail any aspects of your experience or activities that are pertinent:

5. References
References----------------------
I.Name Phone number
jBlaine Fetter
Address
ast Huntington Drive, Suite D, Monrovia 91016

2. Name Phone number
jWayne Schell
Address
--Q-u-ic_e_L_a_n_e_, Wi-1-nt_o_n_, _C_A_9_5_6_9_3------------~------------,

3. Name Phone number
about blank 2/5

Page 543 of 592 ends

Agenda Packet - October 5, 2026
'•3/30/26, 2:.28 PM

3. Name
Address

6. Community Activities
Print - Committee, Commission, and Board Application
Phone number
Since moving to La Verne, please list current activities and work experience. Include all special projects and positions you held in organizations, for example, President, Secretary, Treasurer, etc.

1. Community activity--------------------------------.

Name or Organization
How long with this organization
Offices Held
Describe your responsibilities and accomplishments.

See attached "Career Experience" & "Community Affiliations"

2. Community activity-------------------------------~
Name or Organization
How long with this organization
Offices Held
Describe your responsibilities and accomplishments.

3. Community activity-------------------------------,
Name or Organization
about:blank 3/5

Page 544 of 592 ends

Agenda Packet - October 5, 2026
'•8/30/26, 2:;zs PM Print - Committee, Commission, and Board Application How long with this organization
Offices Held
Describe your responsibilities and accomplishments.

7. Essay
(Please use additional sheets of paper if necessary.)
-Essay questions
I. What were the major reasons that caused you to move to La Verne? La Verne is a very pleasant, attractive and safe community and it was a convenient location for the latter years of my career which included management positions in both the San Gabriel Valley and Inland Empire.

2. If you could change anything in the City, what would it be? Attract a hardware store:)

3. What can you contribute to and why are you interested in serving on the Commission/Committee designated?
I believe my career experience would positively complement the mission of the EIFD.

4. What is your availability to serve on a Committee?
I am now totally retired and would have no scheduling confitts. about:blank
Applications can be submitted in the following ways:

In-person or through the mail
City Clerk's Office
3660 "D" Street
La Verne, CA 91750
415

Page 545 of 592 ends

Agenda Packet - October 5, 2026
. CAPN~Y ASSOCIATES LLC
Bill Carney
Principal, Carney Associates, LLC
Career Experience
Over 25 Years in Economic Development Leadership
✓ President & CEO, Inland Empire Economic Partnership, San Gabriel Valley Economic Partnership and Stanislaus County Economic Development Corporation
✓ Senior management positions in regional economic organizations in San Diego and Orange counties
✓ Chairman of the Board, California Association for Local Economic Development (CALED)
✓ Chairman, Team California
✓ Founding Chairman, Center for Public Policy Studies, CSUS ✓ Successful management of comprehensive economic development strategies and programs including
o Regional marketing, business and industrial recruitment o Foreign direct investment
o Business retention programs
o Small Business Development Centers (3)
o Small business lending programs including SBA 504 and several revolving loan funds
o Public policy advocacy for regional competitiveness in areas of transportation, energy, water and workforce and education o Recycling Market Development Zone (RMDZ)
o Film and tourism commissions
Other Career Highlights
✓ European assignments with a major US manufacturer in the United Kingdom, France and Italy
✓ Commercial real estate management

Page 546 of 592 ends

Agenda Packet - October 5, 2026
Professional Associations:
✓ Chairman, California Association for Local Economic Development (CALED), 1997 - 1999
✓ Chairman, TeamCalifornia, 1999 & 2000
✓ Chairman, California Central Valley Economic Development Council, 1991 - 1992
✓ Chairman, Center for Public Policy Studies, Calif. State University, Stanislaus, 1997 - 1998
Community Affiliations (current):
✓ Member, Goodwill Southern California Board of Directors, 2009 -2013 ✓ Member, Dean's Advisory Board, School of Business, CSUSB 2007- 20009
✓ Member, Advisory Board, Alliance for the Commercialization of Technology, 2008-2013
Education
✓ BA in Government, University of Redlands

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Agenda Packet - October 5, 2026
cnvoi

LAVERNE

COMMITTEE COMMISSION

AND BOARD'APPLICATION'
Date: 3 Septemeber 202s
Please check the appropriate Board, Commission, or Committee:

Active Transportation & Infrastructure Finance Commission Planning Commission _x_ Public Finance Authority (EIFD) Tri-City Mental Health Authority Governing Board Representative I. PERSONAL DATA
Name (last, first, middle) _s_te_v_e_n_L_a_rry_W_a_g_n_e_r ___________________ _ Home Address (number & street""') --c,,G:,,.le,,,n"--"'O"'a"'ks"--"'D.,_r _________________ _ Business Address (if applicable)
City, State, Zip La Verne, CA 91750
Email address ll■■■■!!!l!l!l!!!IL _____________________ _

2. WORK EXPERIENCE
Home Phone
Parks & Recreation Commission
Sr. Citizen Advisory Committee
Work Phone (~---~) ________ _
Work Phone (~---~) ________ _
Cell Phone
Describe your duties: ________________________________________________ _ Prior to retiring June 1, 2019, I was a financial advisory principal (non-CPA partner) with Deloitte LLP for just shy of 30-years. During my career with Deloitte and prior I led projects and pmject teams teams of pcofesstnnals across mrrltiple disciplines led and managed teams offices and regional professionals and administrative personnel, held positions responsible for operating results, team development (Including recruiting, training and paring staff, risk management and business development as well as billing-to-cash engagement management. In those positions. I led professionals. advised and made presentations to executives and boards, counseled attorneys (Including the provision of expert witness services) and senior risk leaders. Project teams included creating valuation models to assist clients In estimating the value of asset portfolios destined for a structured finance vehicle; such efforts also Included making presentations to rating agencies, financial mshtullons and chants, as well as polenlial clients.

3. EDUCATION AND TRAINING
Please comment on education and training as it may relate to your application for community service: _____________________ _ I was awarded a BSc In Economics (Magna Cum Laude) from Cal Poly Pomona and I hold an MBA degree from the Drucker School of Management at Claremont University. Prior to retirement, I held the Chartered Financial Analyst (CFA) and Accredited Senior Appraiser (ASA, Business Valuation) which were conferred by the CFA Institute and American Society of Appraisers, respectively. My 40+ years of combined advocation, education and vocation all meshed and enabled me to have a long and truly enjoyable career learning, training, managing and leading hnanc1al and operauonal analyses, projects and teams. All provide what I believe to be an excellent foundation for active, insightful and value-added service to La Verne.

4. ADDITIONAL INFORMATION
Use this space to provide additional information as required or to describe in greater detail any aspects of your experience or activities that are pertinent: ____ _ My experience Is well-aligned to committee participation and Includes having developed and delivered risk management workshops globally, In person and via technology platforms advising hoards and company exec, rflves and leaders and performing complex b1 ,slness modeUng and vah 1ation as wen as presenting my expert witness analyses and conclusions to federal and state judges and juries. More specifically as to this potential committee appointment: while it has been a while since participating In the structured finance Industry as a valuation adviser. I have a good understanding of industry basics and could renew my knowledge base, which was developed over a number of years, relatively quickly.

5. REFERENCES
I. Name Ken Maxey, Owner of La Verne Brewing
Address-Wright Ave. Ste. C15, La Verne CA 91750

2. Name Kevin Broad , La Verne Resident
Phone number
Phone numbe~
llllt31en Oaks Dr., La Verne CA 91750
Address ___________________________________________________ _

3. Name 11m Croushore, Former Deloitte Principal
Address allllllll· Mountain Ave., Claremont CA 91711
Phone number

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6. COMMUNITY ACTIVITIES
Since moving to La Verne, please list current activities and work experience. Include all special projects and positions you held in organizations, for example, President, Secretary, Treasurer, etc,

1. Name or Organization American Corporate Partners How long with this organization Seven Years Offices Held __ M_e_n_to_r ___________________________________________ _ Describe your responsibilities and accomplishments,
ACP allowed me the pleasure of giving back to our military though its mentor program. Over the course of the past seven years, I have had the pleasure of • .. orldRg with ,eleraRs am! aetive duly mililaf) ifl or about lo lraRsitioR lo ei,iliari file. My r,role!)es ha,e !J0Re ori lo GEO r,osilioris, maRB!Jemerit consultancies, mergers & acquisition advisory, medical school and entrepreneurial endeavors and investment.

United States Marine Corps Family Readiness Office, 2nd

2. Name or Organization_B_a_tt_a_li_o_n_, S_t_h_M_a_rin_e_s _________________ _ How long with this organization _3_-~ye_a_rs ____ _ Offices Held __ P_a_r_e_nt_s_' _Li_a_is_o_n_t_o_th_e_B_a_tta_l_io_n_C_om_m_a_n_d_in_g_O_ff_ic_e_r'_s_F_a_m_i_ly_R_e_a_d_y_O_ff_ic_e_r ___ _ Describe your responsibilities and accomplishments.

My wife and I served as volunteer and non-military liaisons and advisors to, primarily, parents of the single Marines assigned to the 2nd Battalion, 5th Marine Regiment (stationed at Camp Pendleton}. We were responsible for advising battalion command from a parent's perspective, delivering battalion-prepared family communications and working with the Family Readiness Office We :.Vere pleased to accept fRO Vellmteer of the ¥-Oar 2012 from Camp PeRdleloR's CommaRdiRg Officer uru:1---the PresideRt's VoiuRte01'--Sewico Award. We helped Marine families through two deployments, one of which was a seven-month Afghanistan rotation.

3. Name or Organization Operation Help A Hero How long with this organization ---=3'--y'--'eC-'a"-rs~--- Offices Held Member, Board of Directors and Advisor to the Board and its Chair ·1~
Describe your responsibilities and accomplishments .
.i
OHH, a 501 c3, focused on Marine families, generally but not limited to those whose Marines were on or returning from deployments. As advisors, we provided a parent's insights to the _____________ --l:)oaJ'.Q..01~~aMl,-tl'.ll'.GIJ,r;iJ:W:l'.lat..rolJe,-beCGlme-boMl-.membeJ'.S......JJJre.-c:oott:i'~ participated in establishing and implementing OHH strategy and tactics, as well as their activities designed to facilitate Malines 1etu,ni11g fro111 depioy111e11t a11d tile well-being or tlteh families while deployed.

7. ESSAY (Please use additional sheets of paper if necessary.) I. What were the major reasons that caused you to move to La Verne? My wife and I moved to La Verne very early in our now 45-plus year marriage, we were looking for a place to raise a family, one that offered excellent community service. We've moved three times, all within La -VeFRe!s-Gity-limits-and no desire to live anywhere else. Community is import-ant to us and we have always felt that La Veme-not-Gnly-- promotes and supports community, it endeavors to and succeeds in ensuring its residents, like us, see and feel we belong to a small, close-knit con11n nity tliat benefits from being part or lite larger entities or Los Angeles County, Caliromla and the United States.

Importantly, we wanted to live and do live in a separately incorporated city protected by its own fire, police and community service professionals.

2. If you could change anything in the City, what would it be? --------------------------------- Though we live in an excellent city, I'd like to see It live within its means, while at the same time growing its economic base. Recognizing these goals are made more difficult without growing our housing supply, which 1s not something I behave our water supply or electncty infrastructure supports, means we need to be very strategic in our planning and execution of those plans.

3. What can you contribute to and why are you interested in serving on the Commission/Committee designated? ________________ _ My work, education and interests have been dominated by financial and operational and risk management, as well as analytical and supporting positions. In particular, my team and I developed a business (at Deloitte} that supported and enabled us to ~,ork vuith nearly-allaspects of the structured finance industry, including, but not limited to, sponsors, landings, investors and rating agencies. While the team and I were focused on a niche part of the structured finance market, we were able to learn from ,ts part,c1pants and found 1t {tho market we served ) to be a microcosm of that market in general.

4. What is your availability to serve on a Committee? I am available now and generally available, a luxury afforded by my retirement, Updated December 2025
Applications can be submitted in the following ways:

In-person or through the mail
City Clerk's Office
3660 "D" Street
La Verne, CA 91750
Via Email
[email protected]

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EXPERIENCE
2017- 2022
Susan Cross Hume
Bonita Unified School Di.strict
Assistant Superintendent, Business Services
■ Chief Business Official of 10,000 student K-12 public school district ■ Chief advisor to Superintendent and Board of Education on all matters pertaining to the business and financial operations of the District
■ With and for the Board of Education and the Superintendent's Cabinet, develop and implement both short and long-term goals in order to implement the vision and mission of the District
■ Responsible for day to day business operations of the Business Services Division of the District (150 employees) including accounting and budget, purchasing and warehouse, maintenance and operations, transportation, risk management, reprographics and nutrition services
■ Full responsibility for all financial accounting and budgeting of the District. Develop and monitor budget for $138 million General Fund budget as well as 11 other funds.

Develop and present written and oral budget and financial presentations to Board of Education, employee groups, parent associations and community organizations.

Responsible for all internal controls of District as well as internal and external audits.

Responsible for developing systems and implementing procedures to monitor cash, investments and oversee debt management
■ Advise Board on long-range facilities planning for District. Develop District Master Plan, explore financing alternatives, coordinate with City officials on potential development in District. Advise on property acquisitions and sales. Prepare analysis of developer fees and determine fee justifications and rates. Oversee multiple construction projects. Develop and implement Proposition 39 program. ■ Ensure fiscal viability of District by advising Board and Management on fiscal feasibility of proposed programs, identifying potential funding sources, maximizing revenues, and controlling costs
■ Serve in a leadership position on the District's collective bargaining team. Negotiate at the table with faculty, staff, and management unions. Develop District negotiating strategies; determine compensation and benefits packages that will be offered ■ Oversee purchasing and warehouse operations. Direct ongoing maintenance and operations program (14 campuses). Oversee transportation (bussing) and food services programs. Manage all District printing and reprographics, including optimizing District resources through the use of leased copiers, printers, and print shop equipment
■ Administer District Risk Management program. Oversee self-insured workers' compensation program, both financial and operational aspects. Responsible for property and liability claims management

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■ Public Relations/Social Media - Develop overall communications strategy for District.

Respond to all press inquiries, provide publishable articles for District newsletter, website, press releases. Run the @bonitausd twitter feed. 2011 - 2017 Fullerton School District
Assistant Superintendent, Business Services
■ 13,350 students, 22 campuses
■ $130 million annual General Fund Budget
2008-2011 Covina-Valley Unified School District
Chief Business Official
■ 14,000 students, 25 campuses
■ $110 million annual General Fund Budget
1999-2008 Glendora Unified School District
Assistant Superintendent, Business Services
■ 7,300 students, 10 campuses
■ $56 million annual General Fund budget
1998-1999 California State University, Fullerton
Director of Internal Audit
■ Recruited to create and manage the newly formed Internal Audit Department of CSU Fullerton
■ Developed all Department policies and operating procedures, while introducing the purpose and value of an Internal Audit Function to the University community • Responsibilities focused on providing an independent, objective evaluation of University systems and business processes designed to improve efficiencies, maximize District resources, and safeguard assets
■ Served on President's Cabinet, advising on University-wide policies and participating on senior management team which determined major policy, administrative and planning decisions
1987-1998 Vicenti, Lloyd, and Stutzman, CPAs
Certified Public Accountant
■ Provided audit, tax and consulting services to governmental agencies and not-for-profit organizations

SUSAN GROSS HUME

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P 2 410
■ Responsible for providing my client portfolio with outstanding customer service, while ensuring my jobs were profitable to the firm and met all professional standards ■ As a member of the senior management group of the firm, developed and implemented operating and marketing plans and procedur,es that contributed to the growth and profitability of the firm
■ Recruited, trained, mentored and motivated professional staff to perform at peak levels

EDUCATION
California State Polytechnic University, Pomona - 1987
Bachelor of Science - Business with an Accounting major - Summa Cum Laude

PROFESSIONAL AFFILIATIONS (RETIRED STATUS)
Certified Public Accountant - State of California, 1990 Certified Internal Auditor - 1999
Chartered Global Management Accountant - 2012
Member:

American Institute of Certified Public Accountants
California Society of Certified Public Accountants
International Association of Internal Auditors
California Association of School Business Officials

PROFESSIONAL/COMMUNITY INVOLVEMENT
CURRENT:

Treasurer and Board Member- Executive Board, Finance Committee, Audit Committee - Leroy Haynes Center
Board Member and Treasurer - David and Margaret Youth and Family Services Treasurer- Los Vecinos Swim Club
Board Member- Friends of the La Verne Library
Board Member- CIPA (Captive Insurance for Public Agencies) Mentor- FCMAT CBO Mentor Program
Treasurer - Kimball Boyd Coburn Ministries
Member- California Pacific Conference of the United Methodist Church Council of Finance and Administration Communications Chair and Circle Leader - Claremont United Methodist United Women in Faith

SUSAN CROSS HUME

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PAST:

Member - Oversight Boards for the Successor Agencies of the La Verne, San Dimas, and City of Fullerton Redevelopment Agencies
Member - City of Glendora Citizens' Planning Committee for Water Rates and Infrastructure Planning Member - La Verne Rotary Club
Treasurer, Finance Committee Chair- ASCIP (Alliance for Schools' Cooperative Insurance Program)
Member - Chaffey College Accounting Advisory Committee
Treasurer - Claremont United Methodist Church
President - International Christian Scholarship Foundation

SUSAN CROSS HUME

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Agenda Packet - October 5, 2026
CITY Of
VERNE

COMMITTEE, COMMISSION, AND BOARD APPLICATION
Date: __ September 19, 2026 _________ _
Please check the appropriate Board, Commission, or Committee:
_Active Transportation & Infrastructure Finance Commission __ Parks & Recreation Commission Planning Commission _X_ Public Finance Authority (EIFD) __ Sr. Citizen Advisory Committee __ Tri-City Mental Health Authority Governing Board Representative

1. PERSONAL DATA
Name (last, first, middle) ___ Hume, Susan Cross ______ Home Phone (_NIA_) ______ _ ___ Work Phone { __ NIA_) ______ _
Business Address (if applicable) _________________ Work Phone{._ _ _, ______ _ Email address __ _,_ __

2. WORK EXPERIENCE
Describe your duties: I'm retired from a 25-year career as the Assistant Superintendent of Business for 4 California public school districts. My last position was at Bonita USD. I was the Chief Business Official of each district, acting as chief advisor to the Superintendent and Board of Education on all matters pertaining to the business and financial operations of the District. With and for the Board of Education and the Superintendent's Cabinet, I developed and implemented both short and long-term goals in order to implement the vision and mission of the District. I was responsible for the day-to-day business operations of the Business Services Division of the District (150 employees) including accounting and budget, purchasing and warehouse, maintenance and operations, transportation, risk management, reprographics and nutrition services.

Prior to my school district career, I was in public accounting for 10 years at local firm Vicenti, Lloyd & Stutzman, CPAs. At the firm I provided audit, tax and consulting services to governmental agencies and not-for-profit organizations

3. EDUCATION AND TRAINING
Please comment on education and training as it may relate to your application for community service: I'm a Summa Cum Laude graduate of California State Polytechnic University, Pomona. I have a Bachelor of Science - Business with an Accounting major. As a licensed CPA, I took numerous continuing education classes each year, including many directly related to governmental accounting, internal controls, management and leadership. As a member of the Oversight Boards for the Successor Agencies of the La Verne, San Dimas, and City of Fullerton Redevelopment Agencies I received training on redevelopment and municipal financial governance from the Orange County Department of Education and other professional organizations.

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4. ADDITIONAL INFORMATION
Use this space to provide additional information as required or to describe in greater detail any aspects of your experience or activities that are pertinent: I was appointed by the County Superintendent of Schools as a member of the Oversight Boards for the Successor Agencies of the La Verne, San Dimas, and City of Fullerton Redevelopment Agencies. As a member I reviewed redevelopment obligations, payment schedules, budgets, contracts, asset disposition, and property-tax impacts; participated in public meetings and voted on actions required to wind down the former redevelopment agency.

Additional municipal service included membership on the Board of the City of Glendora Citizens' Planning Committee for Water Rates and Infrastructure Planning (representing Glendora U.S.D.) While I worked atVicenti, Lloyd and Stutzman I was a member of the external audit team of the City.

I have served on numerous professional and community boards, including executive board positions. Please see my resume for more details.

5. REFERENCES " .... ,
Eric Davis ... 2nd St. La Verne, CA 91750
Sonia Eckley Bonita USDllltN, Allen Ave, San Dimas 91773 Sherry Best La Verne Historical Society 3945 Bradford Street, La Verne, CA 91750 909-921-2731 blru,.@1c;M!_file..bis.:t9..r.irull5.Q__ci_e.t¼Ql'.g

1. LeRoy Haynes Family of Services, David and Margaret Youth and Family Services Board member, currently Treasurer, incoming President of the Board (2027) 2017-current
These two long-time community organizations provide specialized treatment and educational services to children with special needs relating to emotional development, autism, learning disabilities, neglect, and abandonment. The organizations strengthen and empower children, young adults, and families through innovative and culturally respectful trauma-informed quality treatment, education, and supportive services to better their lives. Working in partnership with the Executive Director, Board members provide high-level governance, strategic oversight, and financial stewardship. I have also volunteered at David and Margaret, providing financial literacy training to former foster youth.

2. Los Vecinos Swim Club 2023-current
Treasurer
Provide overall volunteer leadership, governance, and operational support to keep our local neighborhood community pool running smoothly. Provide all bookkeeping. Work with members on their accounts. Clean up the pool area and take out the trash. ©

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3. Friends of the La Verne Library 2023-current
Board member
FOLL members work with the La Verne Library staff to promote activities, fund raise (through our used book store) and advocate for the Library in our community.

7. ESSAY (Please use additional sheets of paper if necessary.)

1. What were the major reasons that caused you to move to La Verne? I have lived in the La Verne/San Dimas area since my parents moved here when I was in high school. I met my husband in college on the east coast and brought him here to raise our family (two children, graduates of Bonita schools.) We lived for many years in north La Verne, raising our kids in a typical suburban tract home with a pool. When our children left home, we moved to our dream home in old town La Verne, where we have lovingly and faithfully restored a 1917 craftsman home, The Green House. We love La Verne and expect to stay here forever.

2. If you could change anything in the City, what would it be? A walkable farmer's market in Old Town would be nice (like we had before, Saturday mornings on lower D street).

3. What can you contribute to and why are you interested in serving on the Commission/Committee designated? I have a personal philosophy of giving back to my community. I think it's important for each of us to do our little bit to make the world a better place. I feel my professional and personal experiences make me an extremely good fit for this Board. We also live very near the EIFD, walking our dog almost daily through subareas 1 and 3.

4. What is your availability to serve on a Committee?
I understand the board meetings are quarterly on Wednesday mornings. I can make that schedule.

Applications can be submitted in the following ways:

In-person or through the mail: City Clerk's Office 3660 "D" Street La Verne, CA 91750 Via Email: [email protected]

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Apply Now: Public Financing Authority (EIFD) Board
Board Information
To accelerate the financing of public infrastructure improvements needed to attract the development that is envisioned within the City's Old Town La Verne Specific Plan and to complement the extension of the Metro Gold Line light rail system.

Meeting Schedule
Meetings held in March, June, September, and December on the 2nd Wednesday at 9:00 AM, or as needed, in the City Council Chambers at La Verne City Hall, 3660 D Street

1. Personal Information
First Name
Last Name
Home or Cell Phone
Number
Work Phone
Email Address
Marilyn
Cruz
-
-
Home Address (Number -Benton
and Street)
City, State, Zip Code La Verne CA 91750

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Business Address if P.O.Boxa
applicable (Number and
Street)
City, State, Zip Code La Verne CA 91750

2. Work Experience
Please describe your
work experience.

3. Education and Training
Please describe
applicable education
and training that may be
related to the
application to this Ad
Hoc Committee.

4. Additional Information
Teacher Counselor Educational Consultant DCFS
University of La Verne BS Child Development MS Seconday MA psychology
Working on Ph.Din outreach management
Use this space to With the General Federation of Women's Club water projects provide additional advocate for clean water
information as required
or to describe in greater
detail any aspects of
your experience or
activities that show your
interest in water and
sewer issues.

5. References
Name Genny Rigoli
Phone Number
Email Address
Name Donna Fuller
Phone Number
Email Address

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7. Required Prompts
General Federation of Women's Club President 1st VP/Dean Chips 4 Kids Recording Secretary Corresponding Secretary Treasurer Parlimentarian Chips 4 Kids Outreachs locally Friends of Library Advocate for Unhoused Church Counselor Facilitator for Suicide Survivors Volunteer with the Blind Eye Das Shot of Life Herifer International
Please answer the following questions in the provided space.

What are the major
reasons that caused
you to move to La
Verne?
What can you
contribute and why are
you interested in serving
on the Board?
Please list your
availability Monday
through Thursday.

Committee days and
times will be
Lived in La Verne all my life. My parents were born in San Dimas my family is rooted in La Verne
I work well with others. I can take the lead if necessary. I know Robert's Rules of Orders
I'm available 24/7 Another words schedule is flexible I'm retired and spent my time volunteering at various outs

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determined pending the
availability of the
selected committee
members.

In the space below,
please include any
additional information
that may bolster your
application.

Field not completed.

City of La Verne,City Council
Agenda Report
DATE: October 5, 2026
TO: Honorable Mayor and City Council
FROM: Eric Scherer, Community Development Director
SUBJECT: COMMUNITY ORGANIZATION PARTNERSHIP AGREEMENTS - HOLIDAY STROLL AND WALK OF HONOR.

SUMMARY
The City has received requests from two organizations for City support for related community events to occur in Old Town La Verne on Saturday, December 5, 2026. Per City policy, the City Council has to authorize City support for these requests with Community Organization Partnership Agreements. The City has provided assistance for these events in the past, including with no reimbursement requirements. In recent years, due to budgetary constraints, the City Manager has approved agreements with these community groups which have some reimbursement requirements. However, with the new policy, these requests, which are similar to past events, now require the Council's authorization.

RECOMMENDATION
That the City Council take the following actions:

1. Approve a Community Organization Partnership Agreement with the Old Town La Verne Business Association to provide City support for the Holiday Stroll event on December 5, 2026; and

2. Approve a Community Organization Partnership Agreement with the La Verne Walk of Honor Committee to provide City support for the Walk of Honor program with an unveiling ceremony on December 5, 2026.

DISCUSSION
The City has historically provided support for many community events throughout the City over the course of the year. Until recently, this support has been provided with no reimbursement from outside community groups. Some non-City-sponsored annual events that we have provided support for include, the Cool Cruise car show, the Wine Walk, Fourth of July celebration, the Beer Walk, Halloween event in Old Town, the Cruisin' La Verne car show, and the Holiday Stroll. Support for these events typically includes staff time for setting up the events, during the events, and tear-down after the events. As these are typically held on the weekends, this means that staff time is paid as overtime for those employees in Police, Fire, and Public Works who work the events.

In recent years, due to budgetary concerns, Staff has been tracking the time devoted to these community events so that the City Council can be made aware of what the financial assistance has been to keep these events going. More recently, agreements have been entered into for the

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Community Organization Partnership Agreements - Holiday Stroll and Walk of Honor., Page 2 car show events (City Council approved with no reimbursement required), Wine Walk events (City Manager authorized agreement with reimbursement required with a cap), and the Fourth of July (Memorandum of Understanding approved by City Council with no reimbursement required). In addition, the City has provided staffing for permanent installation on City property in recent years (Veteran's Memorial) which had outside fundraising to purchase materials but relied on City staff for installation.

The request for assistance for this year's Holiday Stroll and the Walk of Honor are the same request as last year with the details outlined below:

Holiday Stroll: This annual holiday event has been a tradition in Old Town La Verne for many years. The event now includes a closed portion of Third Street to allow vendors to set up earlier in the day, with photos with Santa and the tree lighting ceremony held at night. Previously, the Old Town La Verne Business Improvement District was responsible for putting on this event, with District funds budgeted to cover the material costs and the City providing staffing without reimbursement. With the recent change to have the non-profit group Old Town La Verne Business Association be responsible for most events in Old Town, they now pay for the majority of the costs for the event to occur, but still rely on City staff for portions of the event.

City staff is needed to purchase and set up "No Parking" signs prior to the event and provide setup for the street closure, trash cans, power boxes, and lighting. The Public Works Department estimates approximately $1,792.50 for staff time (overtime) and $69.40 for material costs for this temporary event. As recommended by staff, the organization would reimburse the City for the material costs associated with this free community event, and the City would provide the staffing for the event without reimbursement. The request also asks that the City Council waive the business license fees for vendors who will be participating in the event to encourage a robust vendor area.

Walk of Honor: In April 2025, a community group provided a presentation to the City Council on a new project (named La Verne Walk of Honor) that would annually honor ten individuals who helped to shape La Verne by placing plaques within the sidewalks in Old Town La Verne with a nearby QR code that directed the public to a website (lavernewalkofhonor.com) to learn more about the honorees. With Council expressing general support, the organization started fundraising and purchased the ten plaques from a local business, and worked with City staff in coordinating the installation of the plaques. The City Manager agreed to provide the staffing during normal working hours to install the plaques, with the organization responsible for all outside costs including materials needed to complete the work. The first ten plaques were unveiled on December 13, 2025, in coordination with the Holiday Stroll event. Due to timing issues, Public Works staff did have to work overtime hours to have the plaques installed for the unveiling. The overtime costs were paid for by the organization.

The organization has requested the same support as last year, with all material costs being paid by the organization and the use of City staff during normal working hours to conduct the work.

City staff is needed to remove ten concrete sidewalk panels on D St. and the construct forms for the setting of the plaques and pour new concrete and set the new plaques. The Public Works Department estimates approximately $4,050 for staff time (regular hours) and $1,180.75 for material costs for this permanent project. As recommended, the organization would reimburse

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Community Organization Partnership Agreements - Holiday Stroll and Walk of Honor., Page 3 the City for the material costs associated with this project, and the City would provide the staffing for the project without reimbursement.

FISCAL ANALYSIS
If approved as recommended, the financial assistance for the Holiday Stroll event is expected to cost $1,792.50 in staff time (including overtime) and $388 for the waiver of the business license for vendors. The assistance for the Walk of Honor project is expected to cost $4,050 in staff time (regular hours), with all material costs for both requests to be reimbursed by the organizations.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
The City Attorney has reviewed and approved this report and the associated agreements.

ATTACHMENTS

1. 2026 Community Agreement Draft - Holiday Stroll

2. SPECIAL EVENT PERMIT - (UPDATED FILLABLE)

3. 2026 Community Agreement Draft - Walk of Honor

4. Walk of Honor 2026 City Support Letter.

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1 COMMUNITY-ORIENTED PROJECT PARTNERSHIP AGREEMENT
Between the City of La Verne and the Old Town La Verne Business Association For the Holiday Stroll Event
This Community-Oriented Project Partnership Agreement (“Agreement”) is entered into as of October 5, 2026 by and between the City of La Verne, a California municipal corporation (“City”), and the Old Town La Verne Business Association (“Organization”). The City and Organization may each be referred to as a “Party” and collectively as the “Parties.”

RECITALS
WHEREAS, the Parties enter into this Agreement pursuant to City of La Verne Administrative Regulation No. 129, Community Organization Partnership and Use of Public Resources or Community-Oriented Projects, which governs partnerships with community organizations and the use of public resources for community-oriented projects; and WHEREAS, the Organization is a community group, with George Henderson serving as the point of contact for the Holiday Stroll event; and WHEREAS, the Organization confirms that it is duly organized and authorized to conduct the activities contemplated by this Agreement and that the individual signing this Agreement on its behalf is authorized to bind the Organization; and WHEREAS, the Organization has proposed to plan and implement the Holiday Stroll event (“Project”) in Old Town La Verne on December 5, 2026; and WHEREAS, the purpose of the Project is to promote the businesses in Old Town by hosting a free holiday event for the community of La Verne.

NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, the Parties agree as follows:

1. PROJECT, TERM, AND REPRESENTATIVES
The Organization shall implement the Project in accordance with the project description, approved activities, location, schedule, deliverables, and special conditions set forth in Exhibit A. Any material change to the Project requires the City’s prior written approval.

This Agreement shall commence on October 5, 2026 and remain in effect through December 31, 2026, unless earlier terminated under this Agreement.

The City’s representative for administration of this Agreement shall be Eric Scherer, Community Development Director, who may be contacted at (909) 596-8706 or

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2 [email protected]. The Organization’s representative shall be George Henderson, Old Town La Verne Business Association Chair, who may be contacted at (909) 392-5535 or [email protected]. Either Party may change its representative by written notice.

The City representative may coordinate City departments, review required Project materials, inspect Project activities, and direct correction of unsafe or noncompliant conditions. The City representative may approve routine operational adjustments that do not materially alter the Project or increase the City’s costs or responsibilities. Any other amendment must be approved in accordance with Section 9 of this agreement.

2. RESPONSIBILITIES OF THE PARTIES
Except for the City resources expressly identified in Exhibit B, the Organization shall provide and supervise all personnel, volunteers, contractors, vendors, materials, equipment, and services necessary to complete the Project in accordance with this Agreement.

The City shall provide only the staff assistance, equipment, facilities, materials, services, and other support expressly identified in Exhibit B. The City may coordinate affected departments, review required Project materials, and inspect Project activities as reasonably necessary.

The City’s review, approval, coordination, or inspection does not relieve the Organization of responsibility for the Project’s performance, safety, legal compliance, or successful completion. Any additional City support must be approved in writing and is subject to any applicable cost, reimbursement, or authorization requirements under Section 3.

3. CITY RESOURCES, COSTS, AND PAYMENT
The City resources authorized for the Project, including participating departments, staff time, equipment, facilities, materials, services, and estimated costs, are identified in Exhibit B. Actual costs may vary based on the resources used and the circumstances of the Project.

The City Council has authorized the City to waive reimbursement for the City resources identified in Exhibit B. The Organization shall not be responsible for eligible costs within the approved waiver amount. Any costs exceeding that amount shall be reimbursed by the Organization unless the City Council authorizes an additional waiver.

Regardless of the authorized cost arrangement, the Organization shall reimburse the City for costs resulting from unauthorized changes, noncompliance, property damage,

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3 additional cleanup or corrective work, or other acts or omissions attributable to the Organization.

4. USE OF CITY PROPERTY AND PROJECT CONDITIONS
The Organization may use only the City property, public right-of-way, facilities, or other locations identified in Exhibit A and only for the approved Project purpose, dates, and hours. The Organization’s use of City property is temporary and limited to the Project. This Agreement does not give the Organization any ownership, leasehold, or continuing right to use City property.

The Organization shall comply with all applicable permits, approvals, laws, plans, and City requirements; protect public safety, emergency access, accessibility, City operations, and City property; and avoid unauthorized closures, alterations, installations, utility connections, or use outside the approved Project area.

The City may inspect the Project area, direct correction of unsafe or noncompliant conditions, and stop affected activities when necessary to protect public health, safety, property, access, or City operations.

The Organization shall keep the Project area clean, remove all Project-related materials and temporary installations by December 6, 2026, restore City property to its prior condition, and reimburse the City for Project-related damage or corrective work performed by the City.

5. COMMUNICATIONS, VOLUNTEERS, CONTRACTORS, AND SAFETY
The Organization shall provide any public notices required by Exhibit A or applicable permits. All notices and public communications shall accurately describe the Project and the respective roles of the City and Organization and shall be reviewed by the City before distribution. The Organization shall not use the City’s name, seal, logo, department name, or other identifying mark without prior written approval.

The Organization shall be responsible for the selection, supervision, conduct, and safety of its employees, volunteers, contractors, vendors, and participants. It shall ensure that all contractors and vendors are appropriately qualified, licensed, insured, and compliant with applicable laws and Project requirements. Minors may participate only when their involvement is lawful, age-appropriate, authorized, and adequately supervised.

The Organization shall conduct the Project safely, provide appropriate instructions and protective measures, and ensure that only trained and authorized persons operate vehicles, tools, machinery, or specialized equipment.

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4 The Organization shall promptly notify the City of any material incident, including injury, property damage, emergency response, accessibility complaint, environmental release, or significant disturbance, and shall provide a written incident report within one (1) day. The City may require removal of any person, equipment, or installation that is unsafe, unauthorized, or disruptive to City operations or public access.

6. INSURANCE AND INDEMNIFICATION
The Organization shall obtain the insurance required for the Project. The Organization shall provide all information requested by the City or insurance provider.

To the fullest extent permitted by law, the Organization shall defend, indemnify, and hold harmless the City and its elected and appointed officials, officers, employees, agents, and volunteers from claims, liabilities, losses, damages, costs, and expenses arising from the Project or the acts or omissions of the Organization and its officers, employees, volunteers, contractors, vendors, participants, or agents, except to the extent caused by the City’s sole negligence or willful misconduct. These obligations shall survive expiration or termination of this Agreement.

7. RECORDS, ACCOUNTING, AND FINAL REPORT
The Organization shall maintain complete and accurate records sufficient to document the Project’s activities, finances, participation, permits, insurance, communications, and material incidents. Project records shall be retained for 3 years after completion or termination and made available to the City for review upon reasonable notice.

The Organization shall submit a final report within 30 calendar days after completion or termination of the Project. The report shall summarize the work completed, participation and volunteer hours, revenues and expenditures, City resources used, material incidents or property damage, and the status of cleanup, restoration, and any remaining obligations.

Records provided to the City may be subject to disclosure under the California Public Records Act. The City shall determine whether any requested record is subject to disclosure.

Failure to provide required records or the final report may result in withholding of City payments, recovery of City funds or costs, or suspension or termination under Section 8.

8. SUSPENSION AND TERMINATION
The City may suspend or terminate Project activities when necessary to protect public health, safety, property, public access, or City operations, or when the Organization fails to comply with this Agreement, applicable permits, or City directions.

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5 This Agreement may be terminated by the City after suspension at its discretion. Unless earlier terminated, this Agreement shall remain effective through December 31, 2026.

Upon termination, the Organization shall complete all required cleanup, restoration, payment, and reporting obligations. The reimbursement, indemnification, recordretention, and other provisions intended by their nature to continue shall survive termination of this Agreement.

9. INDEPENDENT STATUS AND GENERAL PROVISIONS
The Organization is an independent entity and not an employee, agent, partner, or joint venturer of the City. The Organization has no authority to bind the City, commit City funds or resources, direct City employees, or make representations on the City’s behalf unless expressly authorized in writing. The Organization is solely responsible for its personnel, volunteers, contractors, vendors, compensation, taxes, insurance, supervision, and compliance with applicable employment and labor laws.

All notices required under this Agreement shall be in writing and delivered personally, by mail, recognized delivery service, or email to the representatives identified in Section 1, or to any replacement representative designated in writing.

This Agreement may be amended only by a written document signed by authorized representatives of both Parties. Any amendment that increases City costs, expands City responsibilities, changes an approved subsidy or waiver, or materially alters the Project shall require the same level of City approval applicable to the original Agreement.

The Organization shall not assign or delegate its principal rights or obligations under this Agreement without the City’s prior written approval. This Agreement, including its exhibits and written amendments, constitutes the entire agreement between the Parties concerning the Project.

This Agreement shall be governed by California law, and any legal action arising from it shall be brought in Los Angeles County. If any provision is found invalid or unenforceable, the remaining provisions shall remain in effect. A failure to enforce any provision shall not constitute a continuing waiver. This Agreement may be executed in counterparts and by electronic signature.

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6 10. SIGNATURES AND AUTHORIZATION
The Parties acknowledge that they have read and understood this Agreement and agree to be bound by its terms. Each person signing below represents that they are authorized to execute this Agreement on behalf of the Party identified.

ORGANIZATION

__________________________________ Date: __________________________ George Henderson
Chair, Old Town La Verne Business Association

CITY OF LA VERNE
__________________________________ Date: __________________________ Ken Domer
City Manager, City of La Verne

ATTEST:
__________________________________
Debra Fritz
Deputy City Clerk
APPROVED AS TO FORM:
__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

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7 EXHIBIT A

PROJECT DESCRIPTION, LOCATION, SCHEDULE, AND SPECIAL CONDITIONS

1. Project Information
Project Name: 2026 Holiday Stroll in Old Town La Verne
Organization: Old Town La Verne Business Association
Project Purpose and Public Benefit:

The purpose of the Project is to continue and enhance La Verne’s longstanding celebration of the holidays with a communitywide event in Old Town La Verne. The Project is intended to promote community engagement, create a festive and inclusive holiday experience, and promote the businesses in Old Town La Verne. The expected public benefit includes strengthening community connections, preserving a local tradition, and providing families and children with a free holiday activity.

Project Description:

The Old Town La Verne Business Association will serve as the lead community organization responsible for planning, organizing, fundraising for, and implementing the 2026 Holiday Stroll event in coordination with City staff. The event will include a small street fair, free photos with Santa, Christmas Carolers, the reading of “Twas the Night Before Christmas”, and the tree lighting ceremony. City personnel will install necessary signage and equipment for the street closure, provide lighting and power, and set up and remove trash services.

2. Approved Activities
The Organization is authorized to conduct the following activities in connection with the Project:
• Plan and coordinate the 2026 Holiday Stroll event with designated City staff. • Solicit and accept donations, sponsorships, and volunteer assistance in support of the Project.
• Recruit, screen, organize, and supervise event volunteers. • Provide holiday music, announcements, and other approved entertainment during the event.
• Use of Mainiero Square and a portion of Third Street for the event. • Conduct community outreach and promote participation in the event.

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8 • Perform setup, staging, cleanup, and removal activities associated with the Project. • Submit required financial, operational, and post-event reports to the City.

Any activity not described in this Exhibit requires prior written approval from the City.

3. Project Location
The Project shall occur in Old Town La Verne at Mainiero Square and the portion of 3rd Street directly north of Mainiero Square per the approved traffic control plan.

4. Project Schedule
Project planning, fundraising, volunteer recruitment, procurement, and preparation may occur from the effective date of the agreement through December 5, 2026.

Project activities shall occur on December 5, 2026, from approximately 11:00 AM to 7:00 PM, or during such other hours as approved in writing by the City.

The final report shall be submitted to the City no later than 30 days after the end of the Project.

Any material change to the schedule requires prior written City approval.

5. Project Deliverables
The Organization shall plan and conduct the 2026 Holiday Stroll event in accordance with the approved schedule and terms of the agreement. The Organization shall submit the final report 30 days after the end of the project.

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9 EXHIBIT B

CITY RESOURCES, ESTIMATED COSTS, AND PAYMENT

1. City Costs
Personnel Cost
Fac. Maint. Worker 1 (5 hours O.T.) $67.50/hour - $337.50 Fac. Maint. Worker 2 (5 hours O.T.) $75/hour - $375
Maint. Leadworker (9 hours O.T.) $82.5/hour - $742.50
Maint. Worker 1 (5 hours O.T.) $67.5/hour - $337.5
Subtotal $1,792.50
Equipment
Meridian Barricades (10) $35 each - $350
Power Junction Box (1) $35.20 each - $32.20
Business License (7) $388
Subtotal $770.20
Other
No Parking Signs (10) $1.10 each - $11
Trash Boxes (6) $5 each - $30
Trash Can Liners (34) $0.10 each - $3.40
4’ Wooden Stakes (10) $2.50 each - $25
Subtotal $69.40
Total $2,632.10

2. Committee Costs
Category Cost
Advertising Postcards $6,600 ($3,300 is paid for by advertisers) Tree Decorator $1,000
DJ $900
Carolers $650
Tree Decorations $350
Candy Canes $50
Revenue from Booth Rentals ($400)
Subtotal $5,850

3. Cost Arrangement – sections below are pending Council decision The approved cost arrangement is a partial subsidy of City staff time, waiver of business license fees, and use of equipment with all material costs to be reimbursed by the Organization.

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10 The Organization shall reimburse the City for the estimated material costs for the Holiday Stroll ($69.40).

4. Deposit
The Organization shall provide a deposit of $200 no later than November 2, 2026. The deposit may be applied to City staffing, equipment, materials, cleanup, repair, restoration, or other Project-related costs.

5. Final Accounting
The City shall prepare a final accounting after the Project is completed and all costs are known. If actual reimbursable costs exceed the deposit or prior payments, the Organization shall pay the remaining balance within 30 days after receipt of the invoice. If the deposit exceeds actual reimbursable costs, the City shall refund the remaining balance after all Project obligations have been completed.

6. Additional Costs
The Organization shall be responsible for all additional costs resulting from unauthorized changes, delays caused by the Organization, damage, additional cleanup, corrective work, or failure to comply with this Agreement.

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SPECIAL EVENT PERMIT

INSTRUCTIONS AND GUIDELINES
A Special Event Permit shall be required for the following activities:
1) An organized formation, parade, procession or assembly of more than one hundred (100) participants (may include people, animals, vehicles or any combination thereof); that assemble or travel in unison on any public street, highway, alley, sidewalk or other public way.
2) Any organized formation, parade, procession or assembly which either (1) may impede, obstruct, impair or interfere with free use of a public street, highway, alley, sidewalk, or other public way owned, controlled, or maintained by the City or (2) does not comply with normal or usual traffic regulations or controls. 3) Any activity on public property that involves the placement of a tent, canopy, or other temporary structure (e.g. stages, bleachers).
4) Seasonal sales events, such as Christmas tree and pumpkin sales, permitted in nonresidential zones only, for a period not to exceed 45 days per year on private property. 5) Outdoor promotion of a shopping center or automobile dealership, up to three events per year, no longer than three days for each event.
6) Recycling events, such as newspaper drives, not to exceed four days per event. 7) Art shows, displays, or other similar activities
8) Live entertainment, including public dances or live performances. May be in conjunction with any other special event listed above.
9) Any other type of event as deemed appropriate by the City Manager and/or the Police Chief.

Insurance Requirements:

The City of La Verne requires liability insurance for all special events. Event organizers must meet the following minimum requirements:
• If the event features alcohol, provide commercial general liability and liquor liability insurance in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate for bodily injury, property damage, and personal injury on a per occurrence basis naming the “City of La Verne, its officials, officers, agents, employees and volunteers” as additional insured as respects of operations of the insured. Endorsement page must be on a CG20101093 or earlier form and include name of insured, policy number and policy period. • For non-alcohol related events, provide a certificate of insurance in an amount of not less than $1,000,000 evidencing General Liability Insurance for bodily injury, property damage, and personal injury on a per occurrence basis naming the “City of La Verne, its officials, officers, agents, employees and volunteers” as additional insured as respects of operations of the insured. Endorsement page must be on a CG20101093 or earlier form and include name of insured, policy number and policy period. • Provide a Certificate of Insurance verifying the event participants are covered by the policy and is endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers.  Certificate must verify that the event participants are covered by the policy. • Policy must be issued by an admitted insurer licensed to transact business in the State of California • Policy must be issued by an insurer assigned an A.M. Best Rating A- or better with a minimum financial size of VII.
• Provide that policy is primary and non-contributory to any other insurance available to the City • Provide minimum of thirty (30) days written notice of cancellation of the policy for any reason, other than nonpayment of premium. • Provide other insurance as deemed necessary by the City Risk Management to address the risk associated with the event.

Timelines:
• A Special Event Permit Application must be completed at least 45 calendar days before the event start date. • All insurance requirements must be filed and processed 7 business days prior to the event in order to receive a final, approved special event permit.

PERMIT NO.
______________

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• An application that is filed between 45 days and 7 days prior to the start of the event shall be subject to an expediting fee as established in the City’s adopted fee resolution. Applications filed less than 7 days prior to the event will not be considered.

General Requirements:
• Special Event Permits may require an agreement between the organization sponsoring the event and the City of La Verne.
• Property owner authorization.
• A Group/Organization Waiver and Release of Liability must be signed by the sponsoring organization for events on private property.
• An event site plan/route map must be submitted with your application. It must include the following:
a.An outline of the entire event venue including the names of all streets or areas that are part of the venue and the surrounding area. If the event involves a moving route of any kind, indicate the direction of travel, all street or lane closures, and directional signs and/or markings. b.The location of fencing, barriers and /or barricades. Indicate any removable fencing for emergency access.
c.The provision of minimum twenty-foot emergency access lanes throughout the event venue. d.The location of all stages, platforms, canopies, portable toilets, cooking areas, trash containers, dumpsters and other temporary structures.
e. Placement of vehicles and/or trailers.

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SPECIAL EVENT PERMIT

APPLICATION
Date(s) Requested:

Days: Mon Tue Wed Thur Fri Sat Sun
Name/Title of Event:

Address the event will be taking place:

Location: Describe specific location, include a drawing/detailed map to include area used, entry and exits (if enclosed), parking, structure locations, bleachers, canopies, fences, displays, concessions, etc.

Summary of Event (provide detailed description on the following page):

Admission fee/registration charged to participants? No Yes Amount Set up to start at (date and time):

Event start time: Event end time: Cleanup time:

Person in charge (day of event):

Home/Office phone: Cell phone:

Estimated daily attendance: Estimated total attendance:

Organization(s): Phone:

Contact person: Day phone:

Email: FAX:

Mailing address:

Non-profit org? No Yes ID number:

Applicant declares all information submitted on this application is true and accurate. Applicant will immediately notify the City of La Verne of any additions or changes that arise after application is submitted. Changes could result in denial or revocation of permit. On behalf of the above organization(s) and all members thereof, applicant agrees to abide by all policies, procedures and instructions set forth or provided by the City of La Verne, its staff, officers and designated agents; and will also comply with all relevant local, state and federal regulations.

Property Owner Signature Date
Applicant’s Signature Date

CITY OF LA VERNE OFFICIAL USE ONLY
Required Documents Checklist:

Site Plan Proof of Insurance Hold Harmless Agreement Written Permission from Property Owner Other:

Required Fees:
______ Public Works ______ $250/$150/$50/$25 Special Event Permit Expedite Fee (From 45 to 7 days) $________________ Deposit for Other:

PERMIT NO.
______________

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Qj)~
- - - - -

SPECIAL EVENT PERMIT

NARRATIVE
Please provide a narrative and timeline of your event.

You may provide this information as an attachment, if necessary.

PERMIT NO.
______________

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SPECIAL EVENT PERMIT

CHECKLIST
EVENT ELEMENTS: Indicate with Y/N in the left column, whether your event will include any of the following elements.

YES/NO TYPE OF ACTIVITY YES/NO TYPE OF ACTIVITY
Special Lighting Live Animals
Amplified music/sound Parade on city streets/in public right of way*
Barbecue/open flame* Casino games/bingo/drawing/lottery Car show* Food/beverage prep/service/vendors*
Carnival* Retail sales booth(s)
Live performance Trade/craft show*
Public Dance* Tent/canopies*
Use of venue dumpsters Temporary structures*
Electrical generators* Private security
Exclusive use of city parking lot Posting of signs/promotional banners/etc.

Fencing* Solicitation of funds
Fireworks* Street Closures*
Portable restrooms Race: type:

Vehicles driven/parked Media Coverage
Inflatable Jumpers/ Bounce Houses* Other
If any of the above activities marked by an asterisk (*) are to be included in the event, please contact Fire Marshal Fred St. Ange directly for additional information at (909)-596-8726 or [email protected] CITY SERVICES REQUESTED/REQUIRED: Indicate with Y/N in the left column, whether you require/request any of the following city services. Note: Fees may be charged for city services.

YES/NO TYPE OF SERVICE YES/NO TYPE OF SERVICE
Electrical hookup to City Other
Street sweeping Other
Traffic Control (required for any street closure) Other Crowd Control/Security Other
Applicant declares all information submitted on this application is true and accurate. Applicant will immediately notify the Community Development Department of any additions or changes that arise after application is submitted. Changes could result in denial or revocation of permit. On behalf of the above organizations(s) and all members thereof, applicant agrees to abide by all policies, procedures and instructions set forth or provided by the City of La Verne, its staff, officers and designated agents; and will also comply with all relevant local, state and federal regulations. ________________________________________________ _______________________________________ Applicant’s Signature Date
Return completed Special Event Application form, plus any additional attachments and information to:
• City of La Verne • 3660 “D” Street, La Verne, CA 91750 • • TEL: 909-596-8706 • EMAIL: [email protected] •
PERMIT NO.
______________

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SPECIAL EVENT PERMIT

VENDOR LIST
In accordance with the City of La Verne Municipal Code Section 5.08.020, every person, corporation, partnership, etc., conducting business in La Verne is required to obtain a City of La Verne Business License.

The Business License Department will NOT approve your Special Event Permit until ALL vendors have acquired a business license. Please provide vendor information below and make them aware of the City’s requirements. If you have any questions, please call (909) 596-8722.

BUSINESS NAME TYPE OF BUSINESS CURRENT LICENSE
(YES/NO)
PERMIT NO.
______________

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SPECIAL EVENT PERMIT

DEPARTMENT ROUTING FORM
CITY OF LA VERNE – OFFICE USE ONLY
Department Name Approved? Special Conditions?
Fire Department
YES NO
Police Department
YES NO
Public Works Department
YES NO
Parks and Recreation
Department
YES NO
Business License
YES NO
Planning Department
YES NO
Routed to City Clerk? YES NO Department Head Staff Meeting Date: City Clerk Initials:

Issues:

City Council Approval Required? YES NO Hearing Date: Responsible Staff Person:

Approved? YES NO Special Conditions:

PERMIT NO.
______________

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SPECIAL EVENT PERMIT

GROUP/ORGANIZATION

WAIVER AND RELEASE OF LIABILITY
(Events of Public Property Only)
ORGANIZATION/GROUP NAME:

EVENT NAME:

EVENT DATE:

ON BEHALF OF THE ABOVE ORGANIZATION/GROUP, I expressly WAIVE, RELEASE, AND DISCHARGE the City of La Verne, its officers, agents, and employees or any other person from any and all LIABILITY for any death, disability, personal injury, property damage, property theft or actions, including any alleged or actual negligent act or omission, regardless of whether such act or omission is active or passive which may accrue to myself or members of my organization/group or our heirs in connection with our participation in the above-described event. I fully understand and acknowledge that the City of La Verne is relying on my representation that I have authorization to sign this document and that I will provide all members of my group a completed copy of this Waiver prior to our participation.

I expressly INDEMNIFY AND HOLD HARMLESS the City of La Verne, its elected and appointed officers, agents, and employees from any and all liabilities or claims made by me or my organization/group, my/our heirs and any other individual or entities as a result of any of my/our actions in connection with my/our participation in this event except for those claims arising from the sole negligence or sole willful conduct of the City, its officers, employees, volunteers, or other representatives. Such indemnification includes liability settlements, damage awards, costs, and attorney fees associated with any such claims.

I hereby certify that I have read this document, understand its content, and am authorized to sign this document on behalf of all members of the group I represent.

DATE:

SIGNATURE:

NAME: (Please print)
TITLE:

ADDRESS:

Return completed Special Event Application form, plus any additional attachments & information to:
• City of La Verne • 3660 “D” Street, La Verne, CA 91750 • Tel: 909-596-8706 • Forms must be submitted at least 45 calendar days prior to event start date. Incomplete forms will not be processed.

Applications that are filed between 45 days and 7 days prior to the event start date are subject to an expedite fee.

PERMIT NO.
______________

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1 COMMUNITY-ORIENTED PROJECT PARTNERSHIP AGREEMENT
Between the City of La Verne and the La Verne Walk of Honor Committee For the La Verne Walk of Honor Plaque Program
This Community-Oriented Project Partnership Agreement (“Agreement”) is entered into as of October 5, 2026 by and between the City of La Verne, a California municipal corporation (“City”), and the La Verne Walk of honor Committee (“Organization”). The City and Organization may each be referred to as a “Party” and collectively as the “Parties.”

RECITALS
WHEREAS, the Parties enter into this Agreement pursuant to City of La Verne Administrative Regulation No. 129, Community Organization Partnership and Use of Public Resources or Community-Oriented Projects, which governs partnerships with community organizations and the use of public resources for community-oriented projects; and WHEREAS, the Organization is a community group, with Craig Walters serving as the point of contact for the Walk of Honor program; and WHEREAS, the Organization confirms that it is duly organized and authorized to conduct the activities contemplated by this Agreement and that the individual signing this Agreement on its behalf is authorized to bind the Organization; and WHEREAS, the Organization has proposed to plan and implement the Walk of Honor program (“Project”) in Old Town La Verne on December 5, 2026; and WHEREAS, the purpose of the Project is to pay tribute to individuals who have contributed to the betterment of La Verne by placing their name on a plaque within the sidewalks of Old Town La Verne with a dedicated website that provides more information on the honorees. This will be the second installment of ten new plaques.

NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, the Parties agree as follows:

This Agreement shall commence on October 5, 2026 and remain in effect through December 31, 2026, unless earlier terminated under this Agreement.

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2 The City’s representative for administration of this Agreement shall be Eric Scherer, Community Development Director, who may be contacted at (909) 596-8706 or [email protected]. The Organization’s representative shall be Craig Walters, La Verne Walk of Honor Committee Secretary, who may be contacted at (909) 319-9716 or [email protected]. Either Party may change its representative by written notice.

Regardless of the authorized cost arrangement, the Organization shall reimburse the City for costs resulting from unauthorized changes, noncompliance, property damage,

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3 additional cleanup or corrective work, or other acts or omissions attributable to the Organization.

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La Verne City CouncilOctober 5, 2026

La Verne City Council
October 5, 2026