City of Laguna Hills
City Council / Planning Agency
Regular Meeting Agenda
Tuesday, June 25, 2024 - 7:00 PM
(Closed Session at 6:00 PM when scheduled)
City Council Chamber
24035 El Toro Road
Laguna Hills, CA 92653
Dave Wheeler
Mayor
Joshua Sweeney
Mayor Pro Tempore
Don Caskey
Council Member
Janine Heft
Council Member
Erica Pezold
Council Member
In Person Public Comments: Any person wishing to address the City Council/Planning Agency on any matter, whether or not it appears on this Agenda, is asked to complete a pink “Request to Speak” form available on the table at the back of the Chamber and submit the form to the City Clerk. The Request to Speak form assists the Mayor in ensuring that all persons wishing to address the City Council are recognized and ensures accurate identification of meeting participants in the City Council/Planning Agency Minutes. Completion of the form is voluntary. It is City policy to limit public testimony to up to three minutes per person, an overall time limit of twelve minutes for any one subject, and a total time limit of thirty minutes for Public Comments. If you are commenting on an Agenda item, your comments will be heard at the time that item is scheduled on the Agenda. If you are addressing the City Council on an item not listed on the Agenda, the City Council is prohibited by law from discussing or taking any action on that item.
Submission of Electronic Public Comments: Those wishing to make electronic public comments may submit their comments by email to the City Clerk by 5:00 p.m. on Tuesday, June 25, 2024. In the subject line of the email, please state your name and the item number you are commenting on.
Any public comment received that does not specify a particular agenda item number will be announced during the general public comment portion of the agenda. All comments received by 5:00 p.m. on the date of the meeting will be provided to the City Council and will be provided for public inspection at the meeting. During the applicable agenda item, the City Clerk will announce the name of the sender and subject matter of all electronic comments received by 5:00 p.m. on Tuesday, June 25, 2024. Email comments will NOT be read by the City Clerk during the meeting.
Electronic public comments may only be submitted via email and comments via text and social media (Facebook, X (formerly Twitter), etc.) will not be accepted.
For questions or assistance, please contact the City Clerk’s Office at (949) 707-2635 or via email.
General Business Convening at 7:00 PM
Call to Order
Resolution No. 96-04-09-1 established rules of decorum for public meetings held by the City of Laguna Hills. Resolution No. 96-04-09-1 is available on the table at the back of the City Council Chamber.
Invocation
Pledge of Allegiance: Mayor Pro Tempore Sweeney
Roll Call of City Council Members
1. Presentations and Proclamations
2. Schedule of Future Events
2.1 Schedule of Future Events
Recommendation: That the City Clerk announce the upcoming meetings and events.
3. Public Comments
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council.
Public Comments are limited to three minutes per person, an overall time limit of twelve minutes for any one subject, and a total time limit of thirty minutes. Clarification questions from the City Council will not count against time limits. Speaker’s responses are limited to one minute.
4. Consent Calendar
All matters listed under “CONSENT CALENDAR” are considered to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the City Council or Staff request specific items be removed from the Consent Calendar.
4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 Approval of Minutes for June 11, 2024, Regular Meeting Recommendation: That the City Council approve the City Council Minutes for the June 11, 2024, Regular Meeting.
4.3 Ratification of June 25, 2024 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the periods from May 20, 2024, to May 22, 2024, and May 31, 2024, to June 14, 2024, in the amount of $785,594.16.
4.4 Treasurer's Investment Report for May 2024
Recommendation: That the City Council receive and file the Treasurer's Investment Report for the month of May 2024.
4.5 Community Outreach and Engagement Services Agreement with the City of Mission Viejo
Recommendation: That the City Council approve the proposed Community Outreach and Engagement Services Agreement with the City of Mission Viejo for homelessness outreach services and authorize the Mayor to sign the agreement.
4.6 Agreement for Animal Control and Shelter Services with the City of Mission Viejo
Recommendation: That the City Council approve the Agreement for Animal Control and Shelter Services with City of Mission Viejo and authorize the Mayor to sign the agreement.
4.7 Proposed First Amendment to Civic Center Office Lease with Carno Law Group, a Professional Law Corporation, for 24031 El Toro Road, Suite 260, Laguna Hills, California
Recommendation: That the City Council: 1) Approve the first amendment to the lease agreement with Carno Law Group, a professional law corporation, for 24031 El Toro Road, Suite 260, Laguna Hills, California; and 2) Authorize the City Manager to make minor modifications, as necessary, to the first amendment to the lease agreement and to execute the first amendment to the lease agreement.
4.8 Adoption of Fiscal Year 2024/2025 Civic Center Budget Recommendation: That the City Council approve and adopt the FY2024/2025 Civic Center Budget.
4.9 Award of Janitorial Services Agreement for the Laguna Hills Community Center to Savoy Ritz Group, Inc. dba The Ritz Companies Recommendation: That the City Council: 1) Award the Janitorial Services Agreement for the Laguna Hills Community Center to Savoy Ritz Group, Inc., dba The Ritz Companies, for an initial five (5) year contract term in the total maximum not-to-exceed contract amount of $955,000; and 2) Authorize the City Manager to execute the Janitorial Services Agreement with Savoy Ritz Group, Inc.
Items Removed from the Consent Calendar
5. Planning Agency
The Planning Agency will be called to order only if there are items scheduled to be presented to the Planning Agency.
6. City Council Public Hearings
7. Administrative Reports
7.1 City Manager
7.2 Award Agreement for Residential and Commercial Solid Waste Collection Services
Recommendation: That the City Council:
1. Approve Agreement for the Collection, Transportation, Processing, and Diversion of Recyclable Materials, Food Scraps, Yard Trimmings, Construction and Demolition Debris and Other Materials, and for the Collection, Transportation, and Disposal of Municipal Solid Waste to CR&R, Incorporated.
2. Authorize the Mayor to sign the Solid Waste and Recycling Agreement substantially in the form attached.
3. Direct staff to set a public hearing to adopt proposed rates in accordance with Proposition 218.
7.3 Study and Report on Inclusionary Housing Ordinances Recommendation: That the City Council direct staff to study and report back on the issue of Inclusionary Housing Ordinances pursuant to the 2021-2029 Adopted & Certified Housing Element Update - Implementation Program H-7.
7.4 Selection of a Design for the Reader Board at the Corner of La Paz Road and Paseo de Valencia
Recommendation: That the City Council: 1) Approve the conceptual design of the proposed reader board at the corner of La Paz Road and Paseo de Valencia; and 2) Authorize City staff to develop construction plans and documents.
8. Matters Agendized and Presented by City Council Members
8.1 Annual Donation to Laguna Hills High School PTSA for Grad Nite Recommendation: Council Members Heft and Cakey recommend that the City Council discuss increasing the annual donation to Laguna Hills High School PTSA for their graduation night celebration.
9. City Council Member Committee Reports
9.1 Committee Assignment Reports
Recommendation: That the City Council receive reports from City Council Members on the City Council Committee Assignments listed in the staff report.
10. City Council Member Comments
Adjournment
The next Regular Meeting of the City Council/Planning Agency will be July 9, 2024, at 7:00p.m., in the City Council Chamber, located at 24035 El Toro Road, Laguna Hills, California.
CERTIFICATION
I, JENNIFER LEE, City Clerk of the City of Laguna Hills, do hereby certify that a copy of the foregoing Agenda was posted at Laguna Hills City Hall, Laguna Hills Community Center, and the Courtyard at La Paz Center by June 21, 2024, at 5:00p.m.
It is the intention of the City of Laguna Hills to comply with the Americans with Disabilities Act in all respects. If as an attendee or a participant at this meeting you will need special assistance beyond what is normally provided, the City of Laguna Hills will attempt to accommodate you in every reasonable manner. Please contact the office of the City Clerk at (949) 707 2635. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 24035 El Toro Road, Laguna Hills, California, during normal business hours. In addition, such writings or documents will be made available for public review on the City’s website at: https://www.lagunahillsca.gov/supplementalagenda and at the respective public meeting.
City Council Members receive no additional compensation or stipend as a result of simultaneously convening meetings of the Laguna Hills Planning Agency.
Item No. 2.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 25, 2024
To: Mayor and Council Members
From: Jennifer Lee, City Clerk
Issue: Schedule of Future Events
Recommendation: That the City Clerk announce the upcoming meetings and events Meetings:
City Council/Planning Agency Regular Meetings
Tuesday, July 9, 7:00 p.m., Laguna Hills Civic Center Council Chamber Tuesday, August 27, 7:00 p.m., Laguna Hills Civic Center Council Chamber Traffic Commission Regular Meetings
Wednesday, July 17, 7:00 p.m., Laguna Hills Civic Center Council Chamber Events:
4 th of July Celebration with a Summer Concert featuring Identity Theft & Fireworks Show
Thursday, July 4, 4:00 p.m. - 9:30 p.m., Laguna Hills Community Center and Sports Complex Global Harmony Symphony’s Symphonic Ballroom POPS! Concert Monday, July 15, 7:00 p.m. - 9:00 p.m., Laguna Hills Community Center Summer Concert Series #2 Paperback Writer: The Beatles Experience Saturday, July 19, 6:30 p.m. - 8:30 p.m., Laguna Hills Community Center Summer Concert Series #3 Stone Soul
Saturday, July 26, 6:30 p.m. – 8:30 p.m., Laguna Hills Community Center
Summer Ballroom Pops!
Global Harmony Symphony
Guest Conductor
Joey Sellers
Presents
Music Director
Valerie Geller
special
performance
by:
sway ballroom
ken clemens,
clarinet
and
When ~ Free Admission
Free Parking
Suggested Donation $10
For additional info visit or contact:
Livestream:
Where ~
Laguna Hills Community Center
25555 Alecia Pkwy,
Laguna Hills, CA, 92653
7pm, Monday July 15, 2024
Doors Open 6:30pm
https://www.youtube.com/@globalharmony
symphony4666/streams
http://www.globalharmonysymphony.com
[email protected]
City of Laguna Hills
City Council / Planning Agency
Regular Meeting
Minutes
Tuesday, June 11, 2024
General Business Convening at 7:00 PM
Call to Order
The meeting was called to order at 7:00 p.m. by Mayor Wheeler.
Invocation: Council Member Sweeney
Pledge of Allegiance: Council Member Pezold
Roll Call of City Council Members
Present:
Council Member Janine Heft
Mayor Dave Wheeler
Council Member Erica Pezold
Mayor Pro Tempore Joshua Sweeney
Absent:
Council Member Don Caskey
1. Presentations and Proclamations
There were no presentations or proclamations.
2. Schedule of Future Events
2.1 Schedule of Future Events
City Clerk Lee announced the upcoming meetings and events.
3. Public Comments
The following individual(s) addressed the City Council on non-agendized items:
Michelle O'Brien
Dawn Ford
Marjean Vellis
David Oslinker
4. Consent Calendar
A motion to approve the Consent Calendar with Mayor Wheeler removing Item No. 4.6 was moved by Council Member Pezold, seconded by Council Member Heft.
Result: Passed
Yes 4, No 0, Abstained 0
Ayes: Mayor Wheeler, Mayor Pro Tempore Sweeney, Council Member Heft, Council Member Pezold
Nays: None
Abstain: None
4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 Approval of Minutes for May 28, 2024, Special Meeting Recommendation: That the City Council approve the City Council Minutes for the May 28, 2024, Special Meeting
4.3 Approval of Minutes for May 28, 2024, Regular Meeting Recommendation: That the City Council approve the City Council Minutes for the May 28, 2024, Regular Meeting.
4.4 Ratification of June 11, 2024 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from May 17, 2024, to May 30, 2024, in the amount of $745,052.75.
4.5 Budget Adjustment for Fiscal Year 2024/2025
Recommendation: That the City Council authorize the Finance Director to amend the Fiscal Year 2024/2025 budget, as presented in the attachment to this staff report.
Items Removed from the Consent Calendar
4.6 Letter of Opposition to Assembly Bill 3093 (Ward)
Mayor Wheeler removed Item No. 4.6 from the Consent Calendar to allow for
discussion.
Recommendation: That the City Council direct Staff to send a letter of opposition to Assembly Bill 3093 (Ward).
Result: Passed
Yes 4, No 0, Abstained 0
Ayes: Mayor Wheeler, Mayor Pro Tempore Sweeney, Council Member Heft, Council Member Pezold
Nays: None
Abstain: None
5. Planning Agency
There were no separate Planning Agency Business Items for this meeting.
6. City Council Public Hearings
There were no City Council public hearings.
7. Administrative Reports
7.1 City Manager
The City Manager provided no administrative reports.
7.2 Award of Citywide Landscape Maintenance Services Agreement to DMS Facility Services, LLC
Public Works Director/City Engineer Ames reviewed the information provided in the staff report, provided a PowerPoint presentation, and responded to Council Member requests for additional information.
Ashley Subing Subing, General Manager, DMS Facility Services, LLC, responded to Council Member requests for additional information.
Recommendation: That the City Council:
1) Award the Citywide Landscape Maintenance Services Agreement to DMS Facility Services, LLC, in the amount of $1,590,000 for FY2024/25, $1,590,000 for FY2025/26, $1,669,500 for FY2026/27, $1,752,975 for FY2027/28, and $1,840,624 for FY2028/29;
2) Reject all other bids, and
3) Authorize the City Manager to execute the Agreement.
Result: Passed
Yes 4, No 0, Abstained 0
Ayes: Mayor Wheeler, Mayor Pro Tempore Sweeney, Council Member Heft, Council Member Pezold
Nays: None
Abstain: None
8. Matters Agendized and Presented by City Council Members There were no matters Agendized by City Council Members.
9. City Council Member Committee Reports
9.1 Committee Assignment Reports
The City Council received reports from City Council Members on the City Council Committee Assignments listed in the staff report.
10. City Council Member Comments
Council Member Pezold
Council Member Pezold reported on the recent Rooted Campaign Planting event.
Adjournment
There being no further business before the City Council at this session, Mayor Wheeler declared the meeting adjourned at 8:14 p.m.
____________________________________
Jennifer Lee, City Clerk
ATTEST:
____________________________________
Dave Wheeler, Mayor
Approved at meeting of June 25, 2024.
Item No. 4.3
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 25, 2024
To: Mayor and Council Members
From: Eric Hendrickson, Finance Director
Issue: Ratification of June 25, 2024 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the periods from May 20, 2024, to May 22, 2024, and May 31, 2024, to June 14, 2024, in the amount of $785,594.16.
Background:
The City issues accounts payable disbursements on a regular basis and presents it to the City Council for ratification at its next regularly scheduled City Council Meeting. The attached Warrant Register containing checks and electronic funds transfers for the periods from May 20, 2024, to May 22, 2024, and May 31, 2024, to June 14, 2024, is being presented for ratification by the City Council. Payments have been reviewed and approved by the appropriate departmental staff. The Finance Director certifies to the accuracy of the attached register and to the availability of monies for payment thereof.
Fiscal Impact:
Ratification of the accompanying Warrant Register includes disbursements totaling $785,594.16.
Attachments:
1. Warrant Register - June 25, 2024
2. Payables Detail Report - June 25, 2024
Payment Amount
9,140.00
500.00
8,934.92
600.00
11,001.39
250.00
1,116.00
584.68
13,095.40
115.00
250.00
139,980.82
13,960.00
3,450.00
1,260.00
500.00
500.00
225.71
3,120.56
18,932.00
720.00
6,264.37
500.00
10,000.00
1,173.00
385.17
600.00
6,000.00
11,144.78
911.05
375.00
122.30
336.50
1,092.00
794.00
595.00
150.00
1,449.00
2,426.10
33,222.55
1,785.00
27,008.98
901.40
21.60 2,400.00
3,644.70
310.80
569.44
1,075.00
250.00
22.70 20,750.00
3764 G-0571 GANNON, HOLLAND 06/14/2024 34.93
6/18/2024 4:51:33 PM Page 1 of 4
3762 F-0604 FEDERAL EXPRESS CORPORATION 06/14/2024
3763 F-0714 FIREWORKS & STAGE FX AMERICA, INC. 06/14/2024 3760 E-0609 EMERGENCY-1 RESPONSE, INC. 06/14/2024
3761 Z-CS-0482 ESTHER PARK 06/14/2024
3758 E-0593 DALE BRUCE EISENBERG 06/14/2024
3759 D-0461 DATA TICKET, INC. 06/14/2024
3756 C-1226 CREATIVE VISION GROUP, LLC 06/14/2024
3757 C-1122 CROSSTOWN ELECTRICAL AND DATA, INC. 06/14/2024 3754 C-0023 COX COMMUNICATION 06/14/2024
3755 C-0023 COX COMMUNICATION 06/14/2024
3752 E-0553 CHRISTINA ELKINS 06/14/2024
3753 C-0362 CITY OF LAKE FOREST 06/14/2024
3750 C-1022 CDW GOVERNMENT, INC. 06/14/2024
3751 C-1144 CHARLES ABBOTT ASSOCIATES, INC 06/14/2024
3748 C-0333 CALIFORNIA PARK & RECREATION SOCIETY, INC. 06/14/2024 3749 C-1133 CALIFORNIA YELLOW CAB 06/14/2024
3746 B-0304 BEE MAN, THE 06/14/2024
3747 B-0222 BILL'S SOUND AND SECURITY 06/14/2024
3744 A-0365 AT AND T - CALNET 3 06/14/2024
3745 B-0430 BASICS OF SKATEBOARDING 06/14/2024
3742 A-0395 ALOHANA CATERING LLC 06/14/2024
3743 A-0360 ARC DOCUMENT SOLUTIONS, LLC 06/14/2024
3740 R-1888 THE RITZ COMPANIES 06/05/2024
3741 T-2712 TOTAL SOURCE OFFICEWORKS 06/05/2024
3738 S-2318 SOCAL VOCAL EXPERIENCE 06/05/2024
3739 S-2308 SPECTRUM SPORTS MANAGEMENT, INC. 06/05/2024 3736 M-1565 RUN KIDS RUN 06/05/2024
3737 S-2332 SANTA MARGARITA PLUMBING AND AIR 06/05/2024 3734 Z-CS-0481 RAPICAULT, JUANA 06/05/2024
3735 R-1992 RESEARCH CASTING INTERNATIONAL 06/05/2024
3732 Z-CD-0469 QUALITY ROOFING SPECIALISTS 06/05/2024
3733 Q-1715 QUESTYS SOLUTIONS 06/05/2024
3730 O-1613 ONTARIO REFRIGERATION SERVICE, INC. 06/05/2024 3731 P-1802 PACIFIC TRAFFIC CONTROL, INC. 06/05/2024
3728 Z-CS-0480 MARTINEZ, GABINO 06/05/2024
3729 M-1388 MOBILE MINI, INC. 06/05/2024
3726 Z-CD-0147 JIM MURRAY ROOFING INC. 06/05/2024
3727 Z-CS-0479 MARTINEZ, CECILIO 06/05/2024
3724 G-0871 GOVERNMENT CONSULTING PARTNERS 06/05/2024
3725 J-1057 JAMEY CLARK, INC. 06/05/2024
3722 Z-CS-0478 DUONG, DAN 06/05/2024
3723 F-0721 FLOCK SAFETY 06/05/2024
3720 D-0541 DIAMOND ENVIRONMENTAL SERVICES, LP 06/05/2024 3721 D-0561 DOCU-TRUST 06/05/2024
3718 C-1190 COUNTY OF ORANGE 06/05/2024
3719 C-0023 COX COMMUNICATION 06/05/2024
3716 B-0377 BIG TOP RENTALS 06/05/2024
3717 Z-CS-0463 BRENER PIANO STUDIO 06/05/2024
3714 A-0138 ALL CITY MANAGEMENT, INC. 06/05/2024
3715 B-0433 BEAST PACING 06/05/2024
Payment Type: Regular
3712 A-0388 ABTECH TECHNOLOGIES, INC. 06/05/2024
3713 Z-CS-0477 ALCANTARA, GERARDO 06/05/2024
Warrant Register - June 25, 2024
City of Laguna Hills, CA By Check Number
Check Number Vendor Number Vendor Name Payment Date
Date Range: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024
Payment Amount
10,530.00
2,741.00
49.00 630.00
6.99 10,100.00
21,965.54
500.00
1,375.00
978.39
250.00
910.00
4,814.06
155.00
474.41
642.60
10,426.40
400.00
1,425.00
250.00
2,040.00
91,594.69
266.28
180.00
104.19
1,895.50
1,500.00
646.08
5,100.00
11,943.05
11,989.64
17,018.06
180.00
100.00
402.24
715.00
1,221.50
14,092.11
11,145.55
2,890.85
174.86
51,414.97
9,165.76
11,186.33
2,830.24
705.69
2,400.00
158.62
937.78
4,666.50
741.89
1,981.00
51,283.58
6/18/2024 4:51:33 PM Page 2 of 4
3817 W-2452 WSP USA ENVIRONMENT AND INFRASTRUCTURE INC 06/14/2024 Total Regular: 745,847.20
3815 W-2450 WEX BANK 06/14/2024
3816 W-2453 WOJCIECHOWSKI, CAROLYN 06/14/2024
3813 V-2224 VERIZON WIRELESS 06/14/2024
3814 W-2337 WEST COAST ARBORISTS, INC. 06/14/2024
3811 T-2656 TYLER TECHNOLOGIES, INC. 06/14/2024
3812 U-2165 UNDERGROUND SERVICE ALERT OF SO CALIFORNIA 06/14/2024 3809 T-2712 TOTAL SOURCE OFFICEWORKS 06/14/2024
3810 T-2698 TPX COMMUNICATIONS 06/14/2024
3807 S-2308 SPECTRUM SPORTS MANAGEMENT, INC. 06/14/2024 3808 R-1888 THE RITZ COMPANIES 06/14/2024
3805 S-2250 SPARKLETTS 06/14/2024
3806 S-2299 SPECIALTY MOWING SERVICES, INC. 06/14/2024
3803 S-1904 SOUTHERN CALIFORNIA EDISON 06/14/2024
3804 O-1575 SOUTHERN CALIFORNIA NEWS GROUP 06/14/2024
3801 S-1944 SOUTHERN CALIF MUN ATHLETIC FEDERATION 06/14/2024 3802 S-1904 SOUTHERN CALIFORNIA EDISON 06/14/2024
3799 S-1949 SMART AND FINAL 06/14/2024
3800 S-2323 SOUTH COAST FAMILY MEDICAL CENTER, INC. 06/14/2024 3797 S-2334 SEAN TRACY SIMON 06/14/2024
3798 Z-CD-0175 SIMCIK, JASON 06/14/2024
3795 S-1902 SAN DIEGO GAS AND ELECTRIC 06/14/2024
3796 S-2319 SCA OF CA, LLC 06/14/2024
3793 R-1977 RJ ELECTRIC 06/14/2024
3794 R-1806 RJM DESIGN GROUP, INC. 06/14/2024
3791 Z-CD-0461 PIVOTAL ROOFING, INC. 06/14/2024
3792 R-1985 REGIONAL FIRST AID, INC 06/14/2024
3789 O-1610 ORACLE AMERICA, INC. 06/14/2024
3790 C-1003 ORANGE COUNTY TREASURER-TAX COLLECTOR 06/14/2024 3787 O-1546 OFFICE SOLUTIONS 06/14/2024
3788 S-2333 OMARI C SMITH 06/14/2024
3785 Z-CD-0382 NEIGHBORHOOD ROOFING 06/14/2024
3786 N-1474 NIEVES LANDSCAPE, INC. 06/14/2024
3783 M-1495 MUSCO SPORTS LIGHTING, LLC 06/14/2024
3784 Z-CS-0484 NANCY PIROZZI 06/14/2024
3781 M-1302 MOULTON NIGUEL WATER DISTRICT 06/14/2024
3782 M-1606 MTM YEE CORP 06/14/2024
3779 M-1609 MITSUBISHI ELECTRIC US, INC. 06/14/2024
3780 M-1388 MOBILE MINI, INC. 06/14/2024
3777 M-1600 MERCY HOUSE LIVING CENTERS, INC. 06/14/2024 3778 Z-CS-0483 MINEZ POWELL 06/14/2024
3775 Z-CS-0422 LIANG, HONG 06/14/2024
3776 K-1126 LORNA ANGELA GAIL KNIGHT 06/14/2024
3773 K-1204 KRANBOX 06/14/2024
3774 K-1202 KUSTOM IMPRINTS 06/14/2024
3771 J-1071 JCTEES.COM CORPORATION 06/14/2024
3772 Z-CS-0485 JOSE CELSO ROMAN 06/14/2024
3769 I-0960 IRV SEAVER MOTORCYCLES 06/14/2024
3770 J-1057 JAMEY CLARK, INC. 06/14/2024
3767 H-0959 HABASH, JOHN 06/14/2024
3768 H-0968 HIGH TIDE DERBY 06/14/2024
3765 G-0868 GLASER WEIL FINK HOWARD AVCHEN & SHAPIRO LLP 06/14/2024 3766 G-0847 GMU GEOTECHNICAL, INC. 06/14/2024
Warrant Register - June 25, 2024 Date Range: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 Check Number Vendor Number Vendor Name Payment Date
Payment Amount
1,059.03
660.00
91.56 7,500.00
100.23
1,233.44
396.54
7,660.66
1,178.31
29.85 2,846.12
4,532.33
2,266.61
9,794.25
398.03
B-0276 BANK OF AMERICA VISA CARD 05/22/2024
DFT0002834 B-0276 BANK OF AMERICA VISA CARD 05/20/2024
DFT0002835 B-0276 BANK OF AMERICA VISA CARD 05/22/2024
6/18/2024 4:51:33 PM Page 3 of 4
EFT's 0 0 0.00 0.00
161 121 0.00 785,594.16
Voided Checks 0 0 0.00 0.00
Bank Drafts 15 15 0.00 39,746.96
Regular Checks 146 106 0.00 745,847.20
Manual Checks 0 0 0.00 0.00
Total Bank Draft: 39,746.96
Bank Code 1 - General Summary
Payable
Count
Payment
Payment Type Count Discount Payment
DFT0002853 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 06/14/2024 DFT0002854 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 06/14/2024 DFT0002851 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 06/14/2024 DFT0002852 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 06/14/2024 DFT0002849 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 06/14/2024 DFT0002850 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 06/14/2024 DFT0002847 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 06/14/2024 DFT0002848 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 06/14/2024 DFT0002845 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 06/14/2024 DFT0002846 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 06/14/2024 Payment Type: Bank Draft
DFT0002843 H-0966 HIGH LEVEL SECURITY SOLUTIONS, INC. 06/06/2024 DFT0002844 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 06/14/2024 DFT0002836
Warrant Register - June 25, 2024 Date Range: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 Check Number Vendor Number Vendor Name Payment Date
998 Pooled Cash & Investments 5/2024 1,810.59
6/18/2024 4:51:33 PM Page 4 of 4
998 Pooled Cash & Investments 6/2024 783,783.57
785,594.16
161 121 0.00 785,594.16
Fund Summary
Fund Name Period Amount
Bank Drafts 15 15 0.00 39,746.96
EFT's 0 0 0.00 0.00
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Payable
Count
Payment
Payment Type Count Discount Payment
Regular Checks 146 106 0.00 745,847.20
Warrant Register - June 25, 2024 Date Range: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 All Bank Codes Check Summary
Amount
Payment Dates 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 05/22/2024 BANK OF AMERICA VISA CARD POLSVCS 05.20.24 Amazon Marketplace 100-420-622000 75.41 05/22/2024 BANK OF AMERICA VISA CARD POLSVCS 05.20.24 Amazon Prime 100-420-622000 16.15 05/22/2024 BANK OF AMERICA VISA CARD COMSVCS 3336 05.22.24 GoToCom GoToAssist, 5/19/24 - 6/30/24
100-195-720050 76.15
05/22/2024 BANK OF AMERICA VISA CARD COMSVCS 3336 05.22.24 GoToCom GoToAssist, 7/1/24 - 5/18/25
100-000-140000 583.85
COMSVCS 0066 05.20.24 CDW Govt 100-195-940000 (128.97)
05/20/2024 BANK OF AMERICA VISA CARD COMSVCS 0066 05.20.24 Hootsuite Inc, 5/16/24 - 6/30/24 100-310-626000 137.08 05/20/2024 BANK OF AMERICA VISA CARD COMSVCS 0066 05.20.24 Hootsuite Inc, 7/1/24 - 5/15/25 100-000-140000 6/18/2024 4:53:04 PM Page 1 of 10
06/05/2024 PACIFIC TRAFFIC CONTROL, INC. INV32401 Program Expense, 1/2 Marathon, May '24
100-310-695507 18,932.00
06/05/2024 ONTARIO REFRIGERATION SERVICE,
INC.
CM43802M HVAC Maintenance, 3/1/24 - 5/31/24 100-310-645500 2,002.00 06/05/2024 ONTARIO REFRIGERATION SERVICE,
INC.
CM40867 HVAC Repairs, Mar '24 100-310-645500 1,118.56
06/05/2024 QUALITY ROOFING SPECIALISTS BLDR-0189-2024 BLDR-0189-2024, C&D Refund, REC012735-2024100-000-227001 720.00 06/05/2024 JIM MURRAY ROOFING INC. BLDR-0156-2024 BLDR-0156-2024, C&D Refund, REC012529-2024100-000-227001 1,260.00 06/05/2024 BIG TOP RENTALS 93814 Program Expense, 1/2 Marathon, May '24
100-310-695507 11,001.39
06/05/2024 ALL CITY MANAGEMENT, INC. 93779 Crossing Guard Services, 5/12/24 - 5/25/24
100-420-720822 8,934.92
06/05/2024 MOBILE MINI, INC. 9020886217 Storage Rental, Community Center, 5/8 - 6/4/24
100-310-641000 225.71
06/05/2024 JAMEY CLARK, INC. 75109 Contract Services - Janitorial, Apr '24 100-310-721505 3,450.00 06/05/2024 DUONG, DAN 69956122 Refund, Facility Deposit, R #1035734.002
100-000-222000 250.00
06/05/2024 RAPICAULT, JUANA 69904579 Refund, Facility Deposit, R 100-000-222000 500.00 06/05/2024 ALCANTARA, GERARDO 69904500 Refund, Facility Deposit, R 100-000-222000 500.00 06/05/2024 MARTINEZ, CECILIO 69900221 Refund, Facility Depsoit, R 100-000-222000 500.00 06/05/2024 BRENER PIANO STUDIO 69900069 Refund, Facility Deposit, R #1035625.002
100-000-222000 250.00
06/05/2024 MARTINEZ, GABINO 69899896 Refund, Facility Deposit, R #1035479.002
100-000-222000 500.00
06/05/2024 TOTAL SOURCE OFFICEWORKS 35854 Computer Supplies, May '24 100-195-621000 911.05 06/05/2024 SOCAL VOCAL EXPERIENCE 2431 Program Expense, 1/2 Marathon, May '24
100-310-695507 600.00
06/05/2024 THE RITZ COMPANIES 224477 Janitorial Services, May '24 100-310-721505 11,144.78 06/05/2024 SPECTRUM SPORTS MANAGEMENT,
INC.
2024-74 Event Management Services, 1/2
Marathon
100-310-695507 6,000.00
06/05/2024 SANTA MARGARITA PLUMBING AND
AIR
16609-38599 Plumbing Repairs, Apr '24 100-310-646500 385.17 06/05/2024 GOVERNMENT CONSULTING
PARTNERS
105 User Fee Analysis & Calculation, Jun
'24
100-155-700050 13,960.00
06/05/2024 RUN KIDS RUN 053024 Program Expense, 1/2 Marathon, May '24
100-310-695507 1,173.00
06/05/2024 COX COMMUNICATION 051824 T-1 Line, May '24 100-195-630000 584.68 06/05/2024 DOCU-TRUST 0053250 Offsite Data Storage, Jun '24 100-155-700030 115.00 06/05/2024 BEAST PACING 000880 Program Expense, 1/2 Marathon, May '24
100-310-695507 600.00
06/05/2024 DIAMOND ENVIRONMENTAL
SERVICES, LP
0005413062 Program Expense, 1/2 Marathon,
May '24
100-310-695507 2,923.00
06/05/2024 DIAMOND ENVIRONMENTAL
SERVICES, LP
0005413061 Program Expense, 1/2 Marathon,
May '24
100-310-695507 5,540.25
Fund: 100 - General Fund
06/05/2024 DIAMOND ENVIRONMENTAL
SERVICES, LP
0005413057 Program Expense, 1/2 Marathon,
May '24
100-310-695507 4,632.15
1,050.92
05/20/2024 BANK OF AMERICA VISA CARD
Payables Detail Report
City of Laguna Hills, CA By Fund
Payment Date Vendor Name Payable Number Description (Item) Account Number
Amount
6/18/2024 4:53:04 PM Page 2 of 10
06/14/2024 SPARKLETTS 12194330 052224 Operating Supplies, Comm Ctr, May '24
100-310-622005 174.86
06/14/2024 REGIONAL FIRST AID, INC 105969 Operating Supplies, Comm Ctr, Apr 100-310-622005 161.52 06/14/2024 REGIONAL FIRST AID, INC 105968 Operating Supplies, Apr '24 100-195-622000 161.52 06/14/2024 ORACLE AMERICA, INC. 101381585 Offsite Backup, May '24 100-195-720050 104.19 06/14/2024 SOUTHERN CALIF MUN ATHLETIC
FEDERATION
061224/LAGUNAHILL Program Class Insurance, Community
Services
100-310-690500 1,221.50
06/14/2024 DALE BRUCE EISENBERG 061224 Contract Instructor Services, Aikido 100-310-721500 310.80 06/14/2024 HIGH TIDE DERBY 061224 Contract Instructor Services, Roller Skating
100-310-721500 630.00
06/14/2024 WOJCIECHOWSKI, CAROLYN 061224 Contract Instructor, Dance 100-310-721500 1,981.00 06/14/2024 HABASH, JOHN 061224 Contract Instructor Services, Dance 100-310-721500 49.00 06/14/2024 LORNA ANGELA GAIL KNIGHT 061224 Contract Instructor Services, Yoga 100-310-721500 910.00 06/14/2024 BASICS OF SKATEBOARDING 061224 Contract Instructor Services, Skateboarding
100-310-721500 1,092.00
06/14/2024 CHRISTINA ELKINS 061224 Contract Instructor Services, Dance 100-310-721500 1,785.00 06/14/2024 GANNON, HOLLAND 061224 1/2 Marathon Supplies, Krispy Kreme 100-310-695507 34.93 06/14/2024 OMARI C SMITH 060724 Adult Basketball League Referee, May '24
100-310-622502 180.00
06/14/2024 SEAN TRACY SIMON 060724 Adult Basketball League Referee, May '24
100-310-622502 180.00
06/14/2024 SOUTHERN CALIFORNIA EDISON 060624 - Acct #700234509668 Utilities - 4/2/24 - 5/31/24 100-356-631400 13,373.59 06/14/2024 SOUTHERN CALIFORNIA EDISON 060624 - Acct #700234509668 Utilities - 4/2/24 - 5/31/24 100-355-631000 718.52 06/14/2024 SOUTHERN CALIFORNIA EDISON 060524 - Acct #700162476559 Utilities - 4/2/24 - 5/31/24 100-356-631900 4,215.07 06/14/2024 SOUTHERN CALIFORNIA EDISON 060524 - Acct #700162476559 Utilities - 4/2/24 - 5/31/24 100-356-631400 1,287.76 06/14/2024 SOUTHERN CALIFORNIA EDISON 060524 - Acct #700162476559 Utilities - 4/2/24 - 5/31/24 100-355-631000 103.94 06/14/2024 SAN DIEGO GAS AND ELECTRIC 060424 Utilities - Electric, 5/1/24 - 5/31/24 100-356-631400 11,989.64 06/14/2024 MOULTON NIGUEL WATER DISTRICT 053024 Utilities - Water, 4/22/24 - 5/27/24 100-355-635000 10,338.24 06/14/2024 COX COMMUNICATION 052824 WiFi, Community Center, Jun '24 100-195-630000 718.78 06/14/2024 ALOHANA CATERING LLC 05272024 Food Truck - Marathon, May '24 100-310-695507 375.00 06/14/2024 MOULTON NIGUEL WATER DISTRICT 052324 Utilities - Water, 4/16/24 - 5/20/24 100-355-635000 88.16 06/14/2024 COX COMMUNICATION 051924 WiFi, City Hall, May '24 100-195-630000 182.62 06/14/2024 COX COMMUNICATION 051824a Cable, City Hall, Jun '24 100-195-630000 21.60 06/14/2024 SOUTHERN CALIFORNIA EDISON 050324 - Acct #700162476559 Utilities - 3/1/24 - 4/30/24 100-356-631900 4,215.07 06/14/2024 SOUTHERN CALIFORNIA EDISON 050324 - Acct #700162476559 Utilities - 3/1/24 - 4/30/24 100-356-631400 1,302.11 06/14/2024 SOUTHERN CALIFORNIA EDISON 050324 - Acct #700162476559 Utilities - 3/1/24 - 4/30/24 100-355-631000 21.60 06/14/2024 CALIFORNIA PARK & RECREATION
SOCIETY, INC.
032224 Annual Membership, FY 24/25 100-000-140000 150.00 06/14/2024 TYLER TECHNOLOGIES, INC. 025-461659 EPL Implementation Services, Mar 100-195-720050 800.00 06/14/2024 TYLER TECHNOLOGIES, INC. 025-458427 EPL Implementation & Project Mgmt Service, Feb '24
100-195-720050 1,600.00
06/14/2024 SOUTHERN CALIFORNIA NEWS 0011669412 Legal Advertising, May '24 100-155-624001 775.02 06/14/2024 SOUTHERN CALIFORNIA NEWS 0011665993 Legal Advertising, May '24 100-155-624001 1,754.67 06/14/2024 SOUTHERN CALIFORNIA NEWS 0011664513 Legal Advertising, May '24 100-155-624001 361.16 06/14/2024 AT AND T - CALNET 3 000021817151 Alarm, Com Ctr & City Hall Lines, Jun '24
100-310-630100 141.98
06/14/2024 AT AND T - CALNET 3 000021817151 Alarm, Com Ctr & City Hall Lines, Jun '24
100-195-630000 194.52
06/06/2024 HIGH LEVEL SECURITY SOLUTIONS,
INC.
5773 Private Security Patrol, 5/21/24 -
6/3/24
100-420-720850 7,500.00
06/05/2024 ABTECH TECHNOLOGIES, INC. W205007-IN Computer Consulting Services, May '24
100-195-700090 8,400.00
06/05/2024 ABTECH TECHNOLOGIES, INC. SS19792-IN Computer Consulting Services, Apr 100-195-700090 740.00 06/05/2024 COUNTY OF ORANGE SH 68567 Fingerprint ID System Charges, May '24
100-420-720835 1,116.00
Payables Detail Report Payment Dates: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/05/2024 RESEARCH CASTING INTERNATIONAL RCI-23-03072 Professional Services, Mastodon Forelimb
100-310-695504 10,000.00
06/05/2024 QUESTYS SOLUTIONS QSIMN0000535 Software Maintenance & Upgrade, FY 24/25
100-000-140000 6,264.37
06/05/2024 FLOCK SAFETY INV-41249 Cameras & Data Retention, 5/14/24 - 6/30/24
100-420-720000 36,905.82
06/05/2024 FLOCK SAFETY INV-41249 Cameras & Data Retention, 7/14/24 - 5/13/25
100-000-140000 103,075.00
Amount
6/18/2024 4:53:04 PM Page 3 of 10
06/14/2024 RJ ELECTRIC 62978 ADA Doors Project, May '24 100-310-645500 975.00 06/14/2024 RJ ELECTRIC 62967 ADA Doors Project, May '24 100-310-645500 975.00 06/14/2024 RJ ELECTRIC 62949 Spider Boxes for Memorial Day Marathon, May '24
100-310-695507 2,000.00
06/14/2024 RJ ELECTRIC 62943 Electric Repairs, May '24 100-355-720701 1,150.00 06/14/2024 MERCY HOUSE LIVING CENTERS, INC. 5003-24-04 Contract Services - Homelessness, Apr '24
100-310-720302 4,814.06
06/14/2024 MITSUBISHI ELECTRIC US, INC. 491388 Elevator Maintenance, Jun '24 100-310-645500 474.41 06/14/2024 KUSTOM IMPRINTS 46142 City Apparel, May '24 100-195-622000 74.06 06/14/2024 KUSTOM IMPRINTS 46106 City Apparel, May '24 100-195-622000 904.33 06/14/2024 BILL'S SOUND AND SECURITY 44071 Fire Alarm Inspection/Testing, May 100-310-630100 595.00 06/14/2024 EMERGENCY-1 RESPONSE, INC. 4354 1/2 Marathon Expense, May '24 100-310-695507 1,075.00 06/14/2024 CROSSTOWN ELECTRICAL AND DATA,
INC.
4296-24-005 Traffic Signal Maintenance, May '24 100-356-720420 3,644.70 06/14/2024 MUSCO SPORTS LIGHTING, LLC 425408 Lighting - Control Link Service Fees, FY 24/25
100-000-140000 1,425.00
06/14/2024 WSP USA ENVIRONMENT AND
INFRASTRUCTURE INC
40037618 Professional Services, NPDES
Support, Feb-Apr '24
100-355-700000 51,283.58
06/14/2024 SMART AND FINAL 3831400014301 Operating Supplies, Apr '24 100-155-622000 402.24 06/14/2024 RJM DESIGN GROUP, INC. 36442 Preliminary Design of Reader Board, Apr '24
100-355-700250 11,943.05
06/14/2024 TOTAL SOURCE OFFICEWORKS 35920 Computer Supplies, Jun '24 100-195-621000 82.96 06/14/2024 TOTAL SOURCE OFFICEWORKS 35920 Computer Supplies, Jun '24 100-155-620000 375.57 06/14/2024 TOTAL SOURCE OFFICEWORKS 35903 Operating Supplies, Jun '24 100-195-622000 214.69 06/14/2024 TOTAL SOURCE OFFICEWORKS 35903 Office Supplies, Jun '24 100-195-620000 85.73 06/14/2024 TOTAL SOURCE OFFICEWORKS 35826 Operating Supplies, May '24 100-195-622000 79.96 06/14/2024 TOTAL SOURCE OFFICEWORKS 35826 Office Supplies, May '24 100-195-620000 135.44 06/14/2024 TOTAL SOURCE OFFICEWORKS 35483 Operating Supplies, Apr '24 100-195-622000 27.34 06/14/2024 TOTAL SOURCE OFFICEWORKS 35483 Computer Supplies, Apr '24 100-195-621000 590.45 06/14/2024 TOTAL SOURCE OFFICEWORKS 35483 Office Supplies, Apr '24 100-195-620000 551.34 06/14/2024 TOTAL SOURCE OFFICEWORKS 35482 Operating Supplies, Apr '24 100-195-622000 32.80 06/14/2024 TOTAL SOURCE OFFICEWORKS 35482 Office Supplies, Apr '24 100-195-620000 425.56 06/14/2024 TOTAL SOURCE OFFICEWORKS 35389 Office Supplies, Apr '24 100-195-620000 228.40 06/14/2024 GLASER WEIL FINK HOWARD
AVCHEN & SHAPIRO LLP
289502 Professional Services Legal, May '24 100-155-700011 10,530.00 06/14/2024 MTM YEE CORP 2624 Advertising-Program Services, Jun '24 100-310-624500 400.00 06/14/2024 CREATIVE VISION GROUP, LLC 24-601 Advertising - Brochure, Summer 2024 100-310-624500 2,400.00 06/14/2024 THE RITZ COMPANIES 224575 Janitorial Services, Jun '24 100-310-721505 11,186.33 06/14/2024 SOUTH COAST FAMILY MEDICAL
CENTER, INC.
2233 Recruitment, May '24 100-195-617000 715.00
06/14/2024 FIREWORKS & STAGE FX AMERICA,
INC.
22245 Firework Show Deposit, Jul '24 100-000-140000 20,750.00 06/14/2024 WEST COAST ARBORISTS, INC. 214819 Tree Trimming Services, May '24 100-355-720702 4,666.50 06/14/2024 SPECTRUM SPORTS MANAGEMENT,
INC.
2024-84 Marathon Permits, Signage &
Supplies, May '24
100-310-695507 9,165.76
06/14/2024 IRV SEAVER MOTORCYCLES 20241222 Motorcycle Maintenance, Police Svcs, Jun '24
100-420-646100 6.99
06/14/2024 REGIONAL FIRST AID, INC 200927 Operating Supplies, Comm Ctr, May '24
100-310-622005 161.52
06/14/2024 REGIONAL FIRST AID, INC 200924 Operating Supplies, May '24 100-195-622000 161.52 06/14/2024 TPX COMMUNICATIONS 179475436-0 Communications Expense, May '24 100-195-630000 705.69 06/14/2024 SPECIALTY MOWING SERVICES, INC. 1698 Forced Weed Abatement Work, Jun '24
100-355-720730 950.00
06/14/2024 SPECIALTY MOWING SERVICES, INC. 1697 Annual Weed Abatement, Jun '24 100-355-720730 50,464.97 06/14/2024 DATA TICKET, INC. 166085 Process Fee, Parking Citations, May 100-420-720823 569.44 06/14/2024 KRANBOX 1537 Memorial Day Race Videography,
May '24
100-310-695507 1,375.00
Payables Detail Report Payment Dates: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/14/2024 BEE MAN, THE 129290 Bee Removal, Public Works, May '24 100-355-720701 279.00 06/14/2024 BEE MAN, THE 129287 Bee Removal, Public Works, May '24 100-355-720701 180.00 06/14/2024 BEE MAN, THE 129286 Bee Removal, Public Works, May '24 100-355-720701 180.00 06/14/2024 BEE MAN, THE 129200 Bee Removal, Public Works, May '24 100-355-720701 155.00 06/14/2024 ARC DOCUMENT SOLUTIONS, LLC 12483012 Printing Services, Public Works, May '24
100-355-623000 122.30
Amount
6/18/2024 4:53:04 PM Page 4 of 10
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 Jersey Mikes 100-310-695507 1,192.50 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 Chick-fil-A 100-310-695507 430.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 Orange County Fire Authority 100-310-695507 665.35 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 Contemporary Services Co 100-310-695500 380.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 Canva, 5/31/24 - 6/30/24 100-310-626000 10.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 Heidelberg Pastry Shop 100-310-622005 16.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 Ralphs 100-310-622005 23.66
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 OC Fun Events 100-000-140000 500.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 Canva, 7/1/24 - 5/30/25 100-000-140000 109.99 06/14/2024 NEIGHBORHOOD ROOFING BLDR-0404-2023 BLDR-0404-2023, C&D Refund, REC011717-2023100-000-227001 720.00 06/14/2024 PIVOTAL ROOFING, INC. BLDR-0158-2024 BLDR-0158-2024, C&D Refund, REC012544-2024100-000-227001 1,500.00 06/14/2024 NEIGHBORHOOD ROOFING BLDR-0149-2024 BLDR-0149-2024, C&D Refund, REC012494-2024100-000-227001 690.00 06/14/2024 SIMCIK, JASON BLDC-0011-2024 BLDC-0011-2024, C&D Refund, REC0012197-2024100-000-227001 100.00 06/14/2024 VERIZON WIRELESS 9965086516 Communication Expense, May '24 100-195-630000 937.78 06/14/2024 WEX BANK 97272316 PUBWKS Vehicle Maintenance, May '24 100-355-646100 8.00 06/14/2024 WEX BANK 97272316 PUBWKS Vehicle Fuel, May '24 100-355-613100 420.36 06/14/2024 WEX BANK 97272170 COMSVCS Vehicle Fuel, May '24 100-310-613100 313.53 06/14/2024 JCTEES.COM CORPORATION 9630 Basketball Showcase, May '24 100-310-622502 1,191.47 06/14/2024 JCTEES.COM CORPORATION 9588 Program Expense, Build A Fort, May '24
100-310-695503 1,849.40
06/14/2024 JCTEES.COM CORPORATION 9462 1/2 Marathon Expense, May '24 100-310-695507 18,924.67 06/14/2024 MOBILE MINI, INC. 9021012617 Storage Rental, Community Center, 5/23 - 6/19/24
100-310-641000 341.83
06/14/2024 MOBILE MINI, INC. 9020939379 Storage Rental, Community Center, 5/15 - 6/11/24
100-310-641000 217.80
06/14/2024 MOBILE MINI, INC. 9020928626 Storage Rental, Community Center, 5/14 - 6/10/24
100-310-641000 82.97
06/14/2024 FEDERAL EXPRESS CORPORATION 8-509-69030 Delivery Services, May '24 100-155-625000 22.70 06/14/2024 NIEVES LANDSCAPE, INC. 77821 Rooted Campaign, Apr '24 100-310-695511 2,110.00 06/14/2024 NIEVES LANDSCAPE, INC. 77815 Rooted Campaign, Apr '24 100-310-695511 1,150.00 06/14/2024 NIEVES LANDSCAPE, INC. 77605 Misc Landscape, May '24 100-355-720700 88,334.69 06/14/2024 JAMEY CLARK, INC. 75192 Graffiti Removal, Public Works, May '24
100-355-720500 585.00
06/14/2024 JAMEY CLARK, INC. 75191 Janitorial Services, May '24 100-310-721505 3,450.00 06/14/2024 JAMEY CLARK, INC. 75183 3rd Quarter Inspection, May '24 100-355-720701 5,750.00 06/14/2024 JAMEY CLARK, INC. 75181 Graffiti Removal, Public Works, May '24
100-355-720500 225.00
06/14/2024 JAMEY CLARK, INC. 75168 Restroom Repairs, May '24 100-310-646500 90.00 06/14/2024 JOSE CELSO ROMAN 71103151 Refund, Facility Deposit, R 100-000-222000 500.00 06/14/2024 MINEZ POWELL 71032545 Refund, Facility Deposit, R #1035670.002
100-000-451100 (345.00)
06/14/2024 MINEZ POWELL 71032545 Refund, Facility Deposit, R #1035670.002
100-000-222000 500.00
06/14/2024 NANCY PIROZZI 71032063 Refund, Facility Deposit, R #1035252.002
100-000-222000 250.00
Payables Detail Report Payment Dates: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/14/2024 LIANG, HONG 70580040 Refund, Facility Deposit, R #1035668.002
100-000-222000 250.00
06/14/2024 ESTHER PARK 70372013 Refund, Facility Deposit, R #1035658.002
100-000-222000 250.00
06/14/2024 CHARLES ABBOTT ASSOCIATES, INC 67400 Professional Services, May '24 100-225-700000 33,222.55
Amount
6/18/2024 4:53:04 PM Page 5 of 10
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6171) 06.06.24 TAB 100-155-620000 (760.46)
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6171) 06.06.24 YouTube Premium, 5/28/24 - 100-155-620000 11.67 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6171) 06.06.24 TAB 100-155-620000 760.46
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6171) 06.06.24 YouTube Premium, 7/1/24 - 5/28/25 100-000-140000 128.32 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6171) 06.06.24 Loom Inc., 7/1/24 - 6/3/25 100-000-140000 137.50 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5958) 06.06.24 Carnitas Don Alberto 100-310-695507 2,685.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5958) 06.06.24 Costco 100-310-695500 90.71
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5958) 06.06.24 Smart & Final 100-310-695500 70.41 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.06.24 Home Depot 100-355-910000 706.84 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.06.24 Door Hardware Inc 100-355-720401 (79.80) 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.06.24 Ansafone Communications 100-355-630000 322.38 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.06.24 CEAOC - June 3, 2024 100-355-611000 118.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.06.24 Baja Fish Tacos 100-155-622000 100.71 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 06.06.24 Baja Fish Tacos 100-155-622000 10.18 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.06.24 NeoGov 100-195-617000 199.00
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.06.24 Secure Live Scan, LLC 100-195-617000 35.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.06.24 Greek Bistro 100-155-622000 310.41 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.06.24 BJ's Restaurants 100-155-622000 153.76 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.06.24 Second Reef Deli 100-155-622000 42.68 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.06.24 Flowerful 100-155-620000 397.59 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.06.24 Orange County Division Meeting 100-155-612001 30.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 06.06.24 City of Brea, OCCMA 100-155-612000 65.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3405) 06.06.24 Greek Bistro 100-155-622000 62.43 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3405) 06.06.24 Wahoo's Fish Taco 100-155-622000 37.80 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.06.24 Home Depot 100-355-720702 3.20
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.06.24 Home Depot 100-355-720701 3.36
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.06.24 Smartlink 100-355-720700 620.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 06.06.24 Mission Viejo Auto Collision 100-355-646100 7,034.10 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 Tacos Manuel 100-310-695507 327.75 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 Little Caesars 100-310-695507 10.23 Payables Detail Report Payment Dates: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 Little Caesars 100-310-695507 17.93 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 First Student 100-310-695507 5,085.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 06.06.24 Contemporary Services Co 100-310-695507 1,025.84
Amount
6/18/2024 4:53:04 PM Page 6 of 10
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Auto Park 16 Disney Hall 100-310-695505 10.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Farmers Market Parking 100-310-695505 4.50 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 LADOT Meter Parking 100-310-695505 2.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 LADOT Meter Parking 100-310-695505 1.50 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 The Getty Parking 100-310-695505 25.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Amazon Marketplace 100-310-695502 137.93 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Circle K 100-310-646100 18.00
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Epic Sports 100-310-622502 1,743.67 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Amazon 100-310-622500 48.40
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Ralphs 100-310-622005 177.71
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Ralphs 100-310-622005 29.79
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Amazon Marketplace 100-310-620500 31.29 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Amazon Marketplace 100-310-620500 23.11 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Amazon Marketplace 100-310-620500 140.91 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Exxon Circle K 100-310-613100 50.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Best Buy 100-195-940000 22.72
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 CDW Govt 100-195-940000 708.67
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Jotform, 5/23/24 - 6/30/24 100-195-940000 24.50 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Vizual Symphony 100-195-720050 980.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 The UPS Store 100-195-625000 16.45 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Jotform, 7/1/24 - 5/22/25 100-000-140000 269.50 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.06.24 Home Depot 100-355-720401 58.06 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.06.24 Signarama 100-355-720401 271.53 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.06.24 Home Depot 100-355-720401 46.85 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.06.24 Home Depot 100-355-720401 25.29 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.06.24 Harbor Freight Tools 100-355-720401 16.14 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.06.24 Home Depot 100-355-720401 (46.85) 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.06.24 Chevron 100-355-646100 9.00
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 06.06.24 Home Depot 100-310-695500 16.52 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6171) 06.06.24 MCA Direct 100-155-700030 70.04 Payables Detail Report Payment Dates: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6171) 06.06.24 OC Clerk Recorder 100-155-700030 38.00 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6171) 06.06.24 Loom Inc., 6/3/24 - 6/30/24 100-155-626000 12.50
Amount
6/18/2024 4:53:04 PM Page 7 of 10
Fund 306 - CR&R Recycling Fee Fund Total: 27,008.98
Fund 221 - Senior Mobility Program Fund Total: 1,449.00 Fund: 306 - CR&R Recycling Fee Fund
06/14/2024 CITY OF LAKE FOREST 1372 MOU LH/LF Franchise Procurement, Mar '24 - Apr '24
306-355-700000 27,008.98
Fund 212 - Measure M2 Fund Total: 17,176.68
Fund: 221 - Senior Mobility Program Fund
06/14/2024 CALIFORNIA YELLOW CAB 5406024 Senior Mobility Program, May '24 221-310-720000 1,449.00 06/14/2024 UNDERGROUND SERVICE ALERT OF
SO CALIFORNIA
520240380 Street Maintenance, May '24 212-355-720400 122.00 06/14/2024 UNDERGROUND SERVICE ALERT OF
SO CALIFORNIA
23-2425831 Street Maintenance, May '24 212-355-720400 36.62 Fund 210 - Gas Tax (HUTA) Fund Total: 2,741.00
Fund: 212 - Measure M2 Fund
06/14/2024 SCA OF CA, LLC 135331SP Street Sweeping Services, May '24 212-355-720410 17,018.06 Fund 100 - General Fund Total: 734,777.91
Fund: 210 - Gas Tax (HUTA) Fund
06/14/2024 GMU GEOTECHNICAL, INC. 65944 City Sidewalk Repairs, CIP #106 210-000-790600 2,741.00 06/14/2024 CDW GOVERNMENT, INC. RH46946 Matrox Lecture Capture System, May '24
100-195-940000 2,426.10
06/14/2024 ORANGE COUNTY TREASURER-TAX
COLLECTOR
MAY 24 Parking Fee Surcharge, May '24 100-420-720823 1,895.50 06/14/2024 OFFICE SOLUTIONS I-02224473 Operating Supplies, May '24 100-155-622000 266.28 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (9031) 06.06.24 Intelius 100-225-626000 24.86
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (9031) 06.06.24 Intelius 100-225-626000 4.99
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 Amazon 100-420-695000 66.78
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 Amazon 100-420-695000 116.31
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 Chick-fil-A 100-420-695000 30.96 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 Costco 100-420-622000 211.39
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 Amazon 100-420-622000 97.01
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 Terra Mia Pizzeria Inc 100-420-622000 79.20 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 Amazon 100-420-622000 64.10
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 Costco 100-420-622000 217.30
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 J M Trophies and Awards 100-420-622000 60.93 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 Adolfo's Mexican Food 100-420-622000 376.78 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 Amazon 100-420-622000 39.50
06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 Minuteman Press 100-420-622000 879.95 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 06.06.24 Terra Mia Pizzeria Inc 100-420-622000 26.40 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 La Brea Tar Pits and Museum 100-310-695505 18.00 Payables Detail Report Payment Dates: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 Smart & Final 100-310-695505 28.68 06/14/2024 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 06.06.24 California Strawberry Ventura 100-310-695505 20.00
Amount
Fund 600 - Capital Improvement Projects Fund Total: -
Grand Total: 785,594.16
6/18/2024 4:53:04 PM Page 8 of 10
06/14/2024 GMU GEOTECHNICAL, INC. 65944 City Sidewalk Repairs, CIP #106 600-251-950106 2,741.00 Payables Detail Report Payment Dates: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 Payment Date Vendor Name Payable Number Description (Item) Account Number Fund 307 - Construction & Demolition Forfeited Deposits Fund Total: 630.00 Fund: 600 - Capital Improvement Projects Fund
06/14/2024 GMU GEOTECHNICAL, INC. 65944 City Sidewalk Repairs, CIP #106 600-000-490210 (2,741.00) Fund: 307 - Construction & Demolition Forfeited Deposits Fund 06/14/2024 NEIGHBORHOOD ROOFING BLDR-0403-2023 BLDR-0403-2023, C&D Refund, REC011715-2023307-000-436000 630.00
6/18/2024 4:53:04 PM Page 9 of 10
100-310-695511 Rooted Volunteer Campaign 3,260.00
100-310-720302 Contract Services - Homelessness 4,814.06 100-310-695505 Cultural Excursions 109.68
100-310-695507 Marathon 5k 95,791.75
100-310-695503 Build A Fort Camps 1,849.40
100-310-695504 Displays/Exhibits & Educational 10,000.00 100-310-695500 Special Events - Program Services 557.64 100-310-695502 Special Needs Program 137.93
100-310-646500 Equipment Maintenance & 475.17
100-310-690500 Insurance - Recreational Classes 1,221.50 100-310-645500 Facility Maintenance & Repairs 5,544.97
100-310-646100 Vehicle Maintenance & Repairs 18.00
100-310-630100 Telephone & Communications - 736.98
100-310-641000 Equipment Rentals & Leases 868.31
100-310-624500 Advertising - Program Services 2,800.00
100-310-626000 Subscriptions & Books 147.08
100-310-622500 Supplies - Program Services 48.40
100-310-622502 Supplies - Adult Leagues 3,295.14
100-310-620500 Office Supplies - Community 195.31
100-310-622005 Operating Supplies - Community 745.06
100-225-700000 Professional Services - Building & 33,222.55 100-310-613100 Vehicle Fuel 363.53
100-195-940000 Computer Hardware & Software 3,053.02
100-225-626000 Subscriptions & Books 29.85
100-195-700090 Computer Consulting Services 9,140.00
100-195-720050 Contract Services - Software 3,560.34
100-195-625000 Postage & Delivery 16.45
100-195-630000 Telephone & Communications 3,345.67
100-195-621000 Computer Supplies 1,584.46
100-195-622000 Operating Supplies 1,656.22
100-195-617000 Recruitment 949.00
100-195-620000 Office Supplies 1,426.47
100-155-700030 Professional Services - City Clerk 223.04 100-155-700050 Professional Services - Financial 13,960.00 100-155-626000 Subscriptions & Books 12.50
100-155-700011 Legal Services - Litigation 10,530.00
100-155-624001 Advertising - Legal 2,890.85
100-155-625000 Postage & Delivery 22.70
100-155-620000 Office Supplies 784.83
100-155-622000 Operating Supplies 1,386.49
100-155-612000 Travel, Conferences & Meetings 65.00
100-155-612001 Travel - League of CA Cities 30.00
100-000-227001 Security Deposit - Waste 4,990.00
100-000-451100 Recreation Fees - Reservations (345.00)
100-000-140000 Prepaid Items 134,444.45
100-000-222000 Refundable Deposits 4,250.00
600 - Capital Improvement Projects Fund -
Grand Total: 785,594.16
Account Summary
Account Number Account Name Payment Amount
221 - Senior Mobility Program Fund 1,449.00
306 - CR&R Recycling Fee Fund 27,008.98
307 - Construction & Demolition Forfeited Deposits Fund 630.00 100 - General Fund 736,588.50
210 - Gas Tax (HUTA) Fund 2,741.00
212 - Measure M2 Fund 17,176.68
Payables Detail Report Payment Dates: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 Report Summary
Fund Summary
Fund Payment Amount
Grand Total: 785,594.16
6/18/2024 4:53:04 PM Page 10 of 10
Grand Total: 785,594.16
Project Account Summary
Project Account Key Payment Amount
**None** 785,594.16
600-000-490210 Transfers In from Gas Tax (HUTA) (2,741.00) 600-251-950106 Sidewalk Repairs 2,741.00
306-355-700000 Professional Services 27,008.98
307-000-436000 Forfeited C&D Deposits 630.00
212-355-720410 Street Sweeping 17,018.06
221-310-720000 Contract Services 1,449.00
210-000-790600 Transfers Out to Capital 2,741.00
212-355-720400 Street Maintenance 158.62
100-420-720835 Fingerprint Identification Services 1,116.00 100-420-720850 Private Security Patrol 7,500.00
100-420-720822 Crossing Guard Services 8,934.92
100-420-720823 Parking Citation Processing 2,464.94
100-420-695000 Community Assistance & Public 214.05
100-420-720000 Contract Services 36,905.82
100-420-622000 Operating Supplies 2,144.12
100-420-646100 Vehicle Maintenance & Repairs 6.99
100-356-631900 MOE - Electric (On-Bill Financing) 8,430.14 100-356-720420 MOE - Traffic Signal Maintenance 3,644.70 100-355-910000 Furniture & Equipment 706.84
100-356-631400 MOE - Electric (Streetlights & 27,953.10 100-355-720702 Tree Maintenance 4,669.70
100-355-720730 Annual Weed Abatement 51,414.97
100-355-720700 Landscape Maintenance 88,954.69
100-355-720701 Parks Contract Repair 7,697.36
100-355-720401 Other Public Works Maintenance 291.22
100-355-720500 Graffiti Removal 810.00
100-355-700000 Professional Services 51,283.58
100-355-700250 On-Call Engineer Services 11,943.05
100-355-635000 Utilities - Water 10,426.40
100-355-646100 Vehicle Maintenance & Repairs 7,051.10
100-355-630000 Telephone & Communications 322.38
100-355-631000 Utilities - Electric 844.06
100-355-613100 Vehicle Fuel 420.36
100-355-623000 Printing 122.30
100-310-721505 Contract Services - Janitorial & 29,231.11 100-355-611000 Training & Education 118.00
Account Number Account Name Payment Amount
100-310-721500 Contract Services - Programs 6,757.80
Payables Detail Report Payment Dates: 05/20/2024 - 05/22/2024, 05/31/2024 - 06/14/2024 Account Summary
Item No. 4.4
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 25, 2024
To: Mayor and Council Members
From: Eric Hendrickson, Finance Director
Issue: Treasurer's Investment Report for May 2024
Recommendation: That the City Council receive and file the Treasurer's Investment Report for the month of May 2024.
Background:
The Treasurer’s Investment Report for the month of May 2024 is submitted herewith.
The City’s total portfolio as of May 31, 2024, was $35,248,129. The pooled cash portfolio managed by the City Treasurer consisted of cash on hand, demand deposits, State Local Agency Investment Fund (LAIF) and Investment Trust of California (CalTRUST) investments and totaled $33,919,866. Restricted cash and investments totaled $1,328,262, and is mainly comprised of reserve funds for the 2010 bond issuance.
Interest income for the month of May was $146,321. FY2023/2024 year-to-date pooled cash interest earnings of $1,325,374 are 283% of the annual budget of $467,910.
The average yield on the City’s total portfolio for the month of May was 5.28%, compared to the prior month of 5.24%. The steady portfolio yield in May compared to April was the result of the stable interest rate environment, as dictated by the Federal Reserve, along with City staff maximizing available cash into the higher yielding CalTRUST and Money Market options. In FY2023/2024, the City opened a sweep account linked to the BMO checking accounts. This allows idle cash in the checking accounts to be invested in money market funds, which are subsequently placed in short-term Treasuries.
Item No. 4.4
Fiscal Impact:
There is no fiscal impact to receive and file this report.
Attachments:
1. Treasurer's Report May 2024
Pooled Cash & Investments
Current Month
Market Value
Current Month
Book Value
Prior Month
Book Value
Current
Month %
of
Portfolio
Maximum
Policy Limit
Yield to
Maturity for
Month
(Annualized)
BMO Checking & Money Market Accounts 13,680,615 $ $ 13,680,615 $ 11,621,681 40% 50% 5.19% Petty Cash (City Hall) 1,000 1,000 1,000 0% n/a 0.00% Petty Cash (Community Services) 250 250 250 0% n/a 0.00% Fiscal Agent Cash ‐ Employee FSA 17,634 17,634 17,634 0% n/a 0.00% State Local Agency Investment Fund (LAIF) 92,991 93,534 93,534 0% 100% 4.33% Investment Trust of California (CalTRUST) 20,126,832 20,126,832 20,035,083 59% 100% 5.41% 33,919,323 33,919,866 31,769,183 100% 5.32% Restricted & Designated Cash & Investments
BNY Mellon (2010 Bond ‐ Lease Payment Fund) 722,071 722,071 719,165 n/a n/a 4.94% BNY Mellon (2010 Bond ‐ Reserve Fund) 421,870 421,870 420,173 n/a n/a 4.94% Fiscal Agent Cash ‐ Essex Civic Center Mgmt 184,321 184,321 179,112 n/a n/a 0.00% 1,328,262 1,328,262 1,318,450 4.25%
Totals $ 35,247,585 $ 35,248,129 $ 33,087,632 5.28% For the month of May 2024 $ 146,321
FY 2023‐24 to Date 1,325,374
FY 2023‐24 Budget 467,910
Certification:
Eric Hendrickson
Finance Director/Deputy City Treasurer
City of Laguna Hills
Treasurer's Investment Report
May 2024
Pooled Cash & Investment ‐ Interest Earnings
I hereby certify that the above investment report includes all cash and investments of the City and is in conformance with all State laws and the City's investment policy approved by the City Council on November 14, 2023. At the time of the report, there is sufficient liquidity and anticipated revenues available to meet the City's budgeted expenditure requirements for the next six months.
Reconciling items (outstanding checks and deposits in transit):
Pooled Cash & Investments Book Value:
Fund Balance Type
Nonspendable
Assigned
Unassigned
Total 21,665,647
545,665.90
GENERAL FUND RESERVES (as of most recent audited year end 6/30/2023) 105,889
847,881
20,711,877
33,919,866.00
TOTAL CLAIM ON CASH 31,713,079.47 1,661,120.63 33,374,200.10 455‐000‐101455 Claim on Cash ‐ Community Center Equipment Ma 120,000.00 (10,660.00) 109,340.00 456‐000‐101456 Claim on Cash ‐ Storm Drain / Slope Repair Reserv ‐ 31,770.82 31,770.82 452‐000‐101452 Claim on Cash ‐ Parks Equipment Maintenance ‐ 309,213.00 309,213.00 454‐000‐101454 Claim on Cash ‐ Sports Complex Equipment Maint 103,572.23 (16,427.77) 87,144.46 421‐000‐101421 Claim on Cash ‐ SLESF 76,997.21 488.20 77,485.41 451‐000‐101451 Claim on Cash ‐ Liability Self‐Insurance ‐ 161,300.18 161,300.18 401‐000‐101401 Claim on Cash ‐ Public Art 204,894.90 ‐ 204,894.90 411‐000‐101401 Claim on Cash ‐ Public Art (VALH) 357,547.77 ‐ 357,547.77 312‐000‐101312 Claim on Cash ‐ CASp Fee 32,044.64 ‐ 32,044.64 322‐000‐101322 Claim on Cash ‐ Water Conservation 366,269.26 ‐ 366,269.26 309‐000‐101305 Claim on Cash ‐ SB1383 Grant ‐ 87,140.00 87,140.00 311‐000‐101310 Claim on Cash ‐ Quimby Act Park In‐Lieu Fee (VALH ‐ 2,132,327.49 2,132,327.49 306‐000‐101306 Claim on Cash ‐ CR&R Recycling Fee 100,578.30 (19,246.23) 81,332.07 307‐000‐101307 Claim on Cash ‐ C&D Forfeited Deposits ‐ 90,940.69 90,940.69 301‐000‐101301 Claim on Cash ‐ CARITS Road Fee Program 1,359,463.93 ‐ 1,359,463.93 305‐000‐101305 Claim on Cash ‐ Beverage Recycling 5,730.89 ‐ 5,730.89 214‐000‐101214 Claim on Cash ‐ AB 2766 164,159.48 ‐ 164,159.48 221‐000‐101221 Claim on Cash ‐ Senior Mobility Program 245,444.14 7,205.10 252,649.24 211‐000‐101211 Claim on Cash ‐ Gas Tax (RMRA) 1,267,990.75 70,571.22 1,338,561.97 212‐000‐101212 Claim on Cash ‐ Measure M2 (127,483.67) 81,497.94 (45,985.73)
CLAIM ON CASH
100‐000‐101100 Claim on Cash ‐ General Fund 23,148,638.83 1,698,490.76 24,847,129.59 210‐000‐101210 Claim on Cash ‐ Gas Tax (HUTA) 1,561,678.63 (237,938.59) 1,323,740.04 Pooled Cash Report
City of Laguna Hills, CA
For the Period Ending 5/31/2024
BEGINNING
BALANCE
CURRENT
ACTIVITY
CURRENT
BALANCE ACCOUNT # ACCOUNT NAME
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
June 10, 2024
LAIF Home
PMIA Average Monthly
Yields
CITY OF LAGUNA HILLS
CITY MANAGER
24035 EL TORO ROAD
LAGUNA HILLS, CA 92653
Account Number:
May 2024 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 93,534.41
Total Withdrawal: 0.00 Ending Balance: 93,534.41
Current Period Year-to-Date
Go Paperless.Securely access your accounts online to view your statements. Ask your BNY Mellon contact how we can help you accessyour account balances and activity in real time, receive your reports, enter your own transactions or submit an auditconfirmation online. Also be sure to ask how NEXEN(SM) Gateway, our new cloud-based ecosystem, can help you.Visit us at www.bnymellon.com CLIENT SERVICE MANAGER: JOHN KIM
Percent of all
Investments Asset Classification Market Value
100% TOTAL OF ALL INVESTMENTS 722,070.61
Estimated Market
Asset Classification Market Value Cost Accrued Income Annual Income YieldACCOUNT TOTALS 722,070.61 722,070.61 0.00 35,672.62 4.94 % Realized
Transaction Category Income Principal Gains/Losses Income Principal OPENING BALANCE 0.00 0.00 0.00 0.00
Account Statement
Account Overview
Summary of Assets Held by Asset ClassificationSummary of Cash Transactions by Transaction Category Statement Period 05/01/2024 Through 05/31/2024Account Base Currency = USD LAGUNA HILLS 2010 LEASE PYMT FDBNYM COPORATE TRUST, N.A333 S. HOPE ST. STE 2525LOS ANGELES, CA [email protected] 100% CASH AND SHORT TERM 722,070.61
CASH AND SHORT TERM 722,070.61 722,070.61 0.00 35,672.62 4.94 % DIVIDENDS 2,905.35 0.00 0.00 17,758.33 0.00SALES AND REDEMPTIONS 0.00 0.00 0.00 0.00 370,290.63 OTHER CASH ADDITIONS 0.00 2,905.35 0.00 0.00 17,758.33
OTHER CASH DISBURSEMENTS 2,905.35 - 0.00 0.00 17,758.33 - 370,290.63 -
e 091445 n 077769 a 02 t DOM i WI s 291,387
Current Period Year-to-Date
Go Paperless.Securely access your accounts online to view your statements. Ask your BNY Mellon contact how we can help you accessyour account balances and activity in real time, receive your reports, enter your own transactions or submit an auditconfirmation online. Also be sure to ask how NEXEN(SM) Gateway, our new cloud-based ecosystem, can help you.Visit us at www.bnymellon.com CLIENT SERVICE MANAGER: JOHN KIM
Percent of all
Investments Asset Classification Market Value
100% TOTAL OF ALL INVESTMENTS 421,870.47
Estimated Market
Asset Classification Market Value Cost Accrued Income Annual Income YieldACCOUNT TOTALS 421,870.47 421,870.47 0.00 20,841.76 4.94 % Realized
Transaction Category Income Principal Gains/Losses Income Principal OPENING BALANCE 0.00 0.00 0.00 0.00
Account Statement
Account Overview
Summary of Assets Held by Asset ClassificationSummary of Cash Transactions by Transaction Category Statement Period 05/01/2024 Through 05/31/2024Account Base Currency = USD LAGUNA HILLS 2010 RESERVE FDBNYM COPORATE TRUST, N.A333 S. HOPE ST. STE 2525LOS ANGELES, CA [email protected] 100% CASH AND SHORT TERM 421,870.47
CASH AND SHORT TERM 421,870.47 421,870.47 0.00 20,841.76 4.94 % DIVIDENDS 1,697.45 0.00 0.00 8,564.87 0.00
OTHER CASH ADDITIONS 0.00 1,697.45 0.00 0.00 8,564.87
OTHER CASH DISBURSEMENTS 1,697.45 - 0.00 0.00 8,564.87 - 0.00PURCHASES 0.00 1,697.45 - 0.00 0.00 8,564.87 -
e 091446 n 077770 a 02 t DOM i WI s 291,391
Corporate Class
Invesco Treasury Portfolio
Short-Term Investments Trust
Data as of May 31, 2024
NOT A DEPOSIT | NOT FDIC-INSURED | NOT GUARANTEED BY THE BANK | MAY LOSE VALUE | NOT INSURED BY ANY FEDERAL GOVERNMENT AGENCY invesco.com CM-FFTSY-2-E 06/24 Invesco Distributors, Inc.
This report must be accompanied or preceded by a currently effective fund prospectus, which contains more complete information, including fees and expenses. Read it carefully before investing.
The fund pursues its objective by investing primarily in short-term, high-credit-quality money market instruments. These instruments are direct obligations of the US Treasury and repurchase agreements backed by Treasury obligations.
Investment Objective
Provide current income consistent with preservation of capital and liquidity.
Permissible Investments
Fund Highlights
n The portfolio management team follows a conservative investment process with respect to minimal credit risk, interest rate risk and liquidity.
n The fund is designed for short- to medium-term cash investments, operating cash, cash sweeps and the liquidity components of investment portfolios.
n The fund aims to preserve capital, maintain liquidity and produce a competitive yield.
Yields (%)
The performance data quoted represents past performance. Past performance does not guarantee future results and current performance may be lower or higher than the performance data quoted above. The investment return and principal value of your investment will fluctuate so that your shares, when redeemed, may be worth more or less than their original cost. You may obtain performance data current to the most recent month-end by visiting invesco.com. The SEC yield listed reflects fee waivers and/or expense reimbursements in effect for the period. Had the Adviser not waived fees and/or reimbursed expenses, your 7-day SEC yield would have been 5.15%. Average annual total returns reflect reinvested distributions, net of expenses for the periods. The 7-day SEC yield more closely reflects the current earnings of the fund than the total returns shown. 30-day simple and simple monthly yield are the sum of
the distribution rates for the number of days in the yield period annualized by 365 and divided by net asset value (NAV).
This does not constitute a recommendation of any
investment strategy or product for a particular investor. Investors should consult a financial professional before making any investment decisions.
Maturity Schedule (%)
5.19 5.03 5.19 5.02
7-Day SEC 30-Day Simple
as of May 31, 2024 Average Annual Total Returns (%)
Period (%)
as of May 31, 2024
Inception 1.42
10 Years 1.37
5 Years 2.02
3 Years 2.91
1 Year 5.31
Invesco Treasury Portfolio
iMoneyNet U.S. Treasury & Repo Institutional Category1
Portfolio Composition (%) 4
SEC Investment Category (%)
U.S. Treasury Repurchase Agreement 75.1
U.S. Treasury Debt 24.9
Simple Monthly Yields
Period (%)
as of May 31, 2024
May 2024 5.19
April 5.18
March 5.18
February 5.18
January 5.20
December 5.23
November 5.25
October 5.23
September 5.21
August 5.21
July 5.03
June 2023 4.99
g 1-7
g 31-60
g 61-90
g 91-180
g 181+
Maturity schedule is based on weighted average maturity and is subject to change.
g 72.4
g 2.1
g 3.6
g 2.5
g 19.3
Days to
maturity (%)
NAIC Requirements
National Association of Insurance Commissioners (NAIC)
Meets NAIC requirement of a 0% capital reserve for a
purchase by insurance companies.
Management Team
Laurie Brignac, Joe Madrid, Brandon Maitre, Justin Mandeville, Marques Mercier, Wesley Rager, Jennifer Brown, Ripal Tilara, and Bryn Zinser
All data provided by Invesco unless otherwise stated. 1 iMoneyNet, Inc. is an independent mutual fund performance monitor. The U.S. Treasury & Repo Institutional Category is an unmanaged group of money market funds with similar invest- ment objectives and pricing structures as the Corporate Class of the Invesco Treasury Portfolio. iMoneyNet performance figures represent the category average. An investment cannot be made into the category. 2 A credit rating is an assessment provided by Nationally Recognized Statistical Ratings Organization (NRSRO) of the cred- itworthiness of an issuer with respect to debt obligations, includ- ing specific securities, money market instruments or other debts. Fund ratings are subject to change and are based on sev- eral factors, including an analysis of a portfolio's overall credit quality, market price exposure and management. Fund ratings are provided to indicate the creditworthiness of the underlying holdings in the portfolio and offer a forward-looking opinion about fixed income funds' capacity to maintain stable principal (net asset value). The ratings will generally range from AAA (highest) to D (lowest). For more information on rating method- ologies, please visit the following NRSRO websites: www.standar- dandpoors.com and select "Understanding Ratings" under Rating Resources on the homepage; www.moodys.com and select "Rating Methodologies" under Research and Ratings on the homepage; www.fitchratings.com and select "Ratings Definitions" on the homepage. 4 Portfolio composition is subject to change. An investment cate- gory listed with "other" in the name indicates that the underly- ing holdings did not fall into the SEC's more narrowly defined investment categories.
You could lose money by investing in the Fund.
Although the Fund seeks to preserve your
investment at $1.00 per share, it cannot
guarantee it will do so. An investment in the
Fund is not a bank account and is not insured or
guaranteed by the Federal Deposit Insurance
Corporation or any other government agency.
The Fund’s sponsor is not required to reimburse
the Fund for losses, and you should not expect
that the sponsor will provide financial support to
the Fund at any time, including during periods of
market stress.
Fund Information
Inception August 01, 2005
CUSIP 825252570
NASDAQ TYCXX
Total Net Assets $35.77 billion
Reflects all classes of the portfolio.
Weighted Average Maturity (WAM) 12 days
Weighted Average Life (WAL) 104 days
SEC Portfolio Liquidity Requirements (%)
1-day 54.69
7-day 96.00
Ratings²
Standard & Poor's AAAm
Moody's Aaa-mf
Fitch Ratings AAAmmf
May 4.332
April 4.272
March 4.232
February 4.122
January 4.012
December 3.929
LAIF Apportionment Rate(2): 4.30
LAIF Earnings Ratio(2): 0.00011755619077389
LAIF Administrative Cost(1)*: 0.27
PMIA Average Life(1): 226
LAIF Fair Value Factor(1): 0.994191267
PMIA Daily(1): 4.22
PMIA Quarter to Date(1): 4.12
Treasuries
58.43%
Agencies
22.59%
Certificates of
Deposit/Bank Notes
8.84%
Time
Deposits
2.99%
Commercial
Paper
6.54%
Corporate
Bonds
0.41%
Loans
0.20%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year.
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 6/05/24
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 03/31/24
Chart does not include $1,969,000.00 in mortgages, which equates to 0.001%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
4/30/24
$171.5 billion
Item No. 4.5
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 25, 2024
To: Mayor and Council Members
From: David Reynolds, Deputy City Manager
Issue: Community Outreach and Engagement Services Agreement with the City of Mission Viejo
Recommendation: That the City Council approve the proposed Community Outreach and Engagement Services Agreement with the City of Mission Viejo for homelessness outreach services and authorize the Mayor to sign the agreement.
Background:
Mercy House Living Centers currently provides the City with homeless outreach services. The City Council first approved an agreement with Mercy House Living Centers (Mercy House) on September 10, 2019, and has continued with Mercy House services since then. The current two-year agreement with Mercy House was approved by Council on July 11, 2023, with a termination date of June 30, 2025. However, in February 2024, City staff was informed by Mercy House that due to contract reductions in their South Orange County programs they are not able to cover administrative and management costs needed to operate their outreach programs; and consequently, they will be discontinuing outreach services in South Orange County at the end of this fiscal year. Mercy House’s final day of outreach services in Laguna Hills will be June 30, 2024.
Mercy House also provides outreach services to the cities of Mission Viejo and Rancho Santa Margarita and their respective agreements with them will also end on June 30, 2024. In an interest to continue with homeless outreach services after June 30, 2024, City of Mission Viejo staff reached out to the cities of Laguna Hills and Rancho Santa Margarita, to inquire about establishing a shared Community Outreach and Engagement Program (Program) for homeless outreach services. Mission Viejo staff proposed hiring outreach workers and partnering with both Laguna Hills and Rancho
Item No. 4.5
Santa Margarita to share costs for these workers under separate contracts. All three of these agencies see the value in having a “team approach” to outreach services, as many homeless individuals frequently cross city boundaries.
On April 23, 2024, the City of Mission Viejo Council approved establishing the Community Outreach and Engagement Program in partnership with Laguna Hills and Rancho Santa Margarita. In addition, the Mission Viejo Council approved adding two full-time positions to perform the outreach work required for this Program. Under this Program, the City of Mission Viejo will be the primary agency and receive a full-time caseworker. Both Laguna Hills and Rancho Santa Margarita will share a full-time caseworker. Based on this division of personnel, Mission Viejo would be responsible for funding 50% of the Program, where Laguna Hills and Rancho Santa Margarita would each split the remaining costs and reimburse the City of Mission Viejo, each at 25% of the cost. This arrangement equates to twenty (20) hours per week of outreach work in Laguna Hills which is currently what we receive from Mercy House.
Staff from all three cities worked on drafting the proposed Agreement for Community Outreach and Engagement Services (Agreement) to support the Program. Mission Viejo will contract separately with Laguna Hills and separately with Rancho Santa Margarita for outreach services. The term of the Agreement is for one-year, commencing on July 1, 2024, and ending on June 30, 2025.
The City Council of Mission Viejo approved the Agreement(s) with the cities of Laguna Hills and Rancho Santa Margarita on May 28, 2024. The City of Laguna Hills’ Agreement with Mission Viejo will provide the same services that the City currently receives from Mercy House at 20 hours per week. The scope of work under the agreement with Mission Viejo is provided below.
Scope of Work
Community outreach services will primarily be targeted to persons experiencing homelessness to complete housing assessments, connect individuals to the system of care including physical and mental health services, drug and alcohol rehabilitation, provide emergency vouchers to be used as bridge housing, diversion resources to reconnect individuals and families to support systems in other areas, housing and other social services such as General Relief, CALFresh, Medical, and address other conditions that may exist. Services will be provided at 20 hours per week starting July 1, 2024.
Outreach Worker, duties include:
• Outreach and engagement in partnership with law enforcement, City staff, adjacent cities, local faith leaders, the County of Orange, and other stakeholders;
Item No. 4.5
• Coordination and execution of VI-SPDAT assessments;
• On-going engagement of "By Name List";
• Housing placement strategies;
• Pro-active connections to resources to address client's needs (medical, mental health, documentation, general relief, etc.)
• Coordination, in partnership with City staff and OCSD, to address concerns, situations and issues as needed;
• Coordination with City staff and OCSD on community outreach, communication, and education;
• Attendance at weekly case management meetings;
• Monthly activity report to include: total number of clients, number of clients served, new engagements, number of referrals made, number of assessments, number of clients who are document ready, number of clients connected with housing or shelter, number of clients provided with diversion services. Reports may be modified to include additional information requested by the City; • Invoices for services to be submitted on a monthly basis.
Fiscal Impact:
The not-to-exceed cost under this Agreement for the City of Laguna Hills is $68,600.
This amount is covered under the City’s budget as funds were already allocated for Mercy House’s services in the City’s two-year budget.
Attachments:
1. Proposed Agreement for Community Outreach and Engagement Services
1 AGREEMENT FOR COMMUNITY OUTREACH AND ENGAGEMENT SERVICES (Shared Community Outreach Program Management Services) THIS AGREEMENT FOR COMMUNITY OUTREACH SERVICES ("Agreement") is entered into this ____ day of ________ 2024, by and between the City of Mission Viejo, California (“Mission Viejo”), a general law city, and the City of Laguna Hills, California ("Laguna Hills"), a general law city, and is effective on the commencement date set forth in Section 1 of this Agreement. Mission Viejo and Laguna Hills are sometimes hereinafter individually referred to as "Party" and are hereinafter collectively referred to as the "Parties." WITNESSETH:
I. Laguna Hills desires to contract with Mission Viejo for the performance of the hereinafterdescribed community outreach services.
II. Mission Viejo is willing and able to render community outreach services on the terms and conditions hereinafter set forth.
III. Laguna Hills and Mission Viejo desire to enter into an agreement wherein Mission Viejo will permit a designated staff person to perform professional services for Laguna Hills for up to 12 months.
V. The purpose of this Agreement is to set forth the terms and conditions governing the understanding between the Parties.
NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. TERM
This Agreement shall become effective on July 1, 2024, shall continue in full force and effect until June 30, 2025 ("Initial Term").
2. TERMINATION
Notwithstanding any other provision of this Agreement, either Party may terminate this Agreement for its convenience at any time, without cause, upon giving the other Party thirty (30) days’ advanced written notice. Such notice shall state the termination date.
3. SERVICES
A. Mission Viejo proposes to provide a staff person to perform community outreach services to Laguna Hills as set forth in the Scope of Work, attached hereto as Exhibit A (the "Services"). The staff person (hereinafter, the "Consultant") shall use their independent judgment and discretion in carrying out the Services and will receive only high level direction from the Laguna Hills City Manager or their designee with respect to hours and assignments but not with respect to how to perform the assigned Services.
2 B. It is intended that the Consultant will work in the City of Laguna Hills twenty (20) hours per week. The standard number of hours per week may be adjusted subject to approval by both Mission Viejo and Laguna Hills. To provide flexibility, in a given week, the number of hours worked may vary depending on the demands and workloads of the respective cities; and when necessary, work may be performed for Laguna Hills when the Consultant is not physically present at Laguna Hills, subject to the prior approval of the Laguna Hills City Manager or their designee. The total annual hours worked by Consultant in Laguna Hills will be based on 20 hours per week.
C. Mission Viejo has represented that the Services will be provided by TBD. If TBD becomes unavailable to act as the Consultant, Mission Viejo shall provide a replacement, within a mutually agreed upon time frame, of at least equal competence and at the same rate, subject to written approval by Laguna Hills.
D. Laguna Hills may terminate this Agreement pursuant to Paragraph 2 of this Agreement if Laguna Hills determines the Consultant is not completing the Services in a satisfactory or timely manner. Laguna Hills and Mission Viejo may enter into a new Agreement if a replacement Consultant is found.
E. Mission Viejo shall be responsible for counseling and disciplining designated staff person of Mission Viejo. Laguna Hills may provide input on the status of the Services being performed by Consultant. Mission Viejo shall maintain designated staff person's records, including but not limited to, personnel file, medical file, and discipline file.
F. Both Parties agree not to subcontract, assign, or otherwise transfer the Agreement or any part of the Services to be performed under this Agreement without prior written consent and approval from the other Party.
4. STATUS OF CONTRACTOR
A. Although the Services are municipal functions, the Consultant shall be a Mission Viejo employee; the Consultant shall have no right to any Laguna Hills pension or civil service status. No employment relationship between the Consultant and Laguna Hills is expressed or implied by this Agreement.
B. When performing Services under this Agreement and for the purpose of giving official status to the performance therefor where necessary, but not for the purpose of liability or indemnification, the Consultant shall be deemed to be an officer or agent of Laguna Hills.
C. Mission Viejo shall assume sole and exclusive responsibility for the determination of and payment of the Consultant's salary, wages, and benefits during the term of this Agreement.
3 D. Mission Viejo shall be solely responsible for the payment of any payroll taxes, withholdings, and any other insurance premiums and benefits of any kind owed to Consultant.
E. Mission Viejo agrees to defend, indemnify, and hold Laguna Hills harmless against any claims for wages, salary, benefits, or withholdings made by or on behalf of Consultant or any government entity for work performed under this Agreement.
F. Mission Viejo shall, at its sole cost and expense, provide Consultant with Workers' Compensation coverage during the term of this Agreement. Mission Viejo agrees to defend, indemnify, and reimburse Laguna Hills for any and all costs associated with Workers' Compensation coverage to Consultant during the period Consultant provides Services under this Agreement.
5. COMPENSATION
A. Compensation Rates: Laguna Hills shall compensate Mission Viejo for Services provided by the Consultant. This shall be defined as staff and benefits costs, plus admin and client services, listed in Exhibit B.
B. Maximum Compensation: For services rendered pursuant to this agreement, Mission Viejo shall be compensated by Laguna Hills for the services performed, including authorized reimbursements, on a time and materials basis in accordance with the costs set forth in Exhibit B. attached hereto and incorporated herein by this reference as though set forth in full, but not to exceed a total contract amount of Sixty-Eight Thousand, Six Hundred Dollars and No Cents ($68,600.00) during the initial term of the agreement.
C. Method of Payment: In any month in which Mission Viejo wishes to receive payment, no later than the tenth (10th) working day of such month, Mission Viejo shall submit to Laguna Hills, in a format approved by the Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of services performed by Mission Viejo and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice. Laguna Hills shall make payments to Mission Viejo within forty-five (45) days after receipt of an invoice for services provided.
6. BINDING ARBITRATION
Any dispute that cannot be settled by good-faith negotiation shall be settled by binding arbitration in accordance with the Rules of the American Arbitration Association.
Arbitrators shall be selected from the list of retired judges of the Orange County Superior Court or any California appellate court. The arbitration shall be held in Orange County, California. Any decision or award rendered by the Arbitrator shall be in writing stating a factually detailed, reasoned opinion of the Arbitrator's findings of fact and conclusions of law, and shall be signed by the Arbitrator. The Arbitrator, in deciding any dispute, shall
4 base their decision or award on the record; shall have no power or authority to award special, consequential, punitive, or exemplary damages; and shall look to the substantive laws, and not the laws of conflicts, of the State of California for the resolution of the Dispute. Both Parties reserve the right to conduct full discovery pertinent to California Code of Civil Procedure, Section 1283.05. Any costs for said Arbitration shall be borne equally by both Parties.
7. RECORDS
All records created in accordance with this Agreement by Mission Viejo, including Consultant, for purposes exclusively internal to Mission Viejo shall be Mission Viejo records. All other records created or received in accordance with this Agreement by either Party shall be Laguna Hills records.
8. ALTERATION OF TERMS
This Agreement fully expresses all understandings of Mission Viejo and Laguna Hills with respect to the subject matter of this Agreement, and shall constitute the total Agreement between the Parties for these purposes. No addition, or alteration, of the terms of this Agreement shall be valid unless made in writing, formally approved and executed by duly authorized agents of both Parties.
9. INDEMNIFICATION
A. That neither Mission Viejo nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by Laguna Hills under or in connection with any work, authority or jurisdiction delegated to Laguna Hills under this Agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, Laguna Hills shall fully defend, indemnify and hold Mission Viejo harmless from any liability imposed for injury (as defined by Government Code Section 810.8), including attorneys’ fees and costs, occurring by reason of anything done or omitted to be done by Laguna Hills under or in connection with any work, authority or jurisdiction delegated to Laguna Hills under this Agreement.
B. That neither Laguna Hills nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by Mission Viejo under or in connection with any work, authority or jurisdiction delegated to Mission Viejo under this Agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, Mission Viejo, shall fully defend, indemnify and hold Laguna Hills harmless from any liability imposed for injury (as defined by Government Code Section 810.8), including attorneys’ fees and costs, occurring by reason of anything done or omitted to be done by Mission Viejo under or in connection with any work, authority or jurisdiction delegated to Mission Viejo under this Agreement.
5 10. BREACH OFAGREEMENT
Except as provided in Section 2 of this Agreement, if either Mission Viejo or Laguna Hills defaults in the performance of the terms or conditions of the Agreement, it shall have thirty (30) days after service upon it of a written notice of default in which to cure the default by rendering satisfactory performance. In the event that a Party fails to cure its default within such period of time, the other Party shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity, or under this Agreement. The failure of either Party to object to any default in the performance of the terms and conditions of this Agreement shall not constitute a waiver of either the term or condition, or of any other term or condition of this Agreement.
11. ATTORNEYS’ FEES
If any legal proceeding or arbitration, including an action for declaratory relief, is brought to enforce or interpret provisions of this Agreement, the prevailing Party will be entitled to reasonable attorneys’ fees, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which the Party may be entitled.
12. NOTICES
Unless the persons or addresses are otherwise identified by notice given in the manner specified by this paragraph, all notices authorized or required by this Agreement shall be deemed effective when reduced to writing and deposited in the United States mail, certified, and addressed as follows:
To Mission Viejo: Mark Nix
Director of Recreation & Community Services
City of Mission Viejo
200 Civic Center
Mission Viejo, California 92691
To Laguna Hills: Jarad Hildenbrand
City Manager
City of Laguna Hills
24035 El Toro Rd.
Laguna Hills, California 92653
6 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF MISSION VIEJO CITY OF LAGUNA HILLS
Trish Kelley Dave Wheeler
Mayor Mayor
ATTEST: ATTEST:
Kimberly Schmitt Jennifer Lee
City Clerk City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
William P. Curley III Gregory E. Simonian
City Attorney City Attorney
7 EXHIBIT A
SCOPE OF WORK
The staff person provided by Mission Viejo (referred to as "Consultant" herein) to Laguna Hills shall perform the following community outreach services:
Community outreach services will primarily be targeted to persons experiencing homelessness to complete housing assessments, connect individuals to the system of care including physical and mental health services, drug and alcohol rehabilitation, provide emergency vouchers to be used as bridge housing, diversion resources to reconnect individuals and families to support systems in other areas, housing and other social services such as General Relief, CALFresh, Medical, and address other conditions that may exist.
20 hours per week starting July 1, 2024 Outreach Worker, duties include:
• Outreach and engagement in partnership with law enforcement, City staff, adjacent cities, local faith leaders, the County of Orange, and other stakeholders;
• Coordination and execution of VI-SPDAT assessments;
• On-going engagement of "By Name List";
• Housing placement strategies;
• Pro-active connections to resources to address client's needs (medical, mental health, documentation, general relief, etc.)
• Coordination, in partnership with City staff and OCSD, to address concerns, situations and issues as needed;
• Coordination with City staff and OCSD on community outreach, communication, and education;
• Attendance at weekly case management meetings;
• Monthly activity report to include: total number of clients, number of clients served, new engagements, number of referrals made, number of assessments, number of clients who are document ready, number of clients connected with housing or shelter, number of clients provided with diversion services. Reports may be modified to include additional information requested by the City; • Invoices for services to be submitted on a monthly basis
8 EXHIBIT B
PAYMENT SCHEDULE
Monthly invoices for services rendered prior to the date of the invoice may include Homeless Outreach Staff Time and Reimbursable Client Services subject to the not-to-exceed totals below.
Not-to-Exceed Totals
Homeless Outreach Staff ($61.56 per hour) $61,500
HMIS Membership $800
Reimbursable Client Services (detail below) $6,300
$68,600
Authorized Reimbursable Client Services (annual total)
Outreach Staff Mileage $200
Outreach Staff Phone Allowance $1,100
Client Services Supplies $5,000
$6,300
Item No. 4.6
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 25, 2024
To: Mayor and Council Members
From: Matt Durham, Management Analyst
Issue: Agreement for Animal Control and Shelter Services with the City of Mission Viejo
Recommendation: That the City Council approve the Agreement for Animal Control and Shelter Services with City of Mission Viejo and authorize the Mayor to sign the agreement.
Background:
The City of Laguna Hills has contracted with the City of Mission Viejo since January 1, 2017. The City’s current agreement with the City of Mission Viejo for animal control and shelter services is set to expire on June 30, 2024. To continue to provide animal control shelter services to the Laguna Hills community, Staff recommends entering into a new Agreement for Animal Control and Shelter Services between the City of Laguna Hills and Mission Viejo (“Agreement”). This Agreement, commencing on July 1, 2024, is for a term of seven years with an option to renew for an additional five-year term.
The City of Mission Viejo provides animal control and shelter services to the cities of Aliso Viejo, Laguna Hills, Laguna Niguel, Mission Viejo, and Rancho Santa Margarita. All of these cities share the net cost of operations on a population basis as further detailed in the fiscal impact section of this report.
Under the terms of the Agreement, the City of Mission Viejo is responsible for the following services:
• Animal control field services including patrol; impounding of stray animals; field release to owner of restrained animals; transportation of all injured impounded
Item No. 4.6
animals to a veterinarian for emergency care; impounding and disposal of stray and owner controlled deceased animals; pick-up of injured or deceased wildlife; cruelty investigations; bite investigations; quarantine reports; vicious dog investigations; nuisance animal investigations; animal facility inspections/permits; special animal event inspections/permits; enforcement of state and local laws and regulations, and issuance of citations; and public information and education services regarding domestic animals, wildlife, and general animal related regulations.
• Special services including pet licensing and license renewals; gaining compliance of delinquent pet license; animal facility licensing and inspection; and, low cost vaccination clinics.
• Animal shelter services including owner redemption and animal adoption. • Providing all labor, equipment and supplies.
• Maintaining conformity of ordinances, resolutions, regulations, and fees concerning animal control.
• Maintaining compliance in accordance with the laws of the State of California.
Fiscal Impact:
The distribution of fees among the five cities (Mission Viejo, Aliso Viejo, Laguna Hills, Laguna Niguel, and Rancho Santa Margarita) is proportionate to their populations, as shown on the chart on the next page. The City of Laguna Hills’ cost for animal control and shelter services is $319,056 for FY24/25. This amount is accounted for in the City’s FY24/25 budget.
Item No. 4.6
Attachments:
1. Agreement for Animal Control and Shelter Services
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CONTRACT #
AGREEMENT FOR ANIMAL CONTROL AND SHELTER SERVICES
THIS AGREEMENT for animal control and animal shelter services ("Agreement") is entered into by and between the City of Mission Viejo, a general law city, and the City of LAGUNA HILLS, California ("LAGUNA HILLS"), a California general law city, and is effective on the commencement date set forth in Section I.
WITNESSETH:
1. LAGUNA HILLS desires to contract with MISSION VIEJO for the performance of the hereinafter-described animal control and animal shelter services.
2. MISSION VIEJO is willing and able to render animal control and shelter services on the terms and conditions hereinafter set forth.
NOW THEREFORE, IT IS MUTUALLY AGREED as follows:
1. TERM
This Agreement shall become effective on July l, 2024, and shall continue in full force and effect until June 30, 2031 (7 years), unless terminated as provided for in Sections 2, 5, and 14. This Agreement shall also have an extension term allowing this Agreement to be extended for one additional, consecutive five (5) year term.
Notwithstanding the foregoing, and except as provided otherwise in Sections 5 and 14, either party agrees that it shall not terminate this Agreement at any time during the first three (3) years of the term of this Agreement.
2. TERMINATION
A. Either party may terminate this Agreement by providing prior written notice of said termination to the other party as provided hereafter. The written notice of termination must be given not less than one (l) calendar year in advance of the date the termination is to be effective, as defined in Section 2B below.
B. Upon provision of the written notice of termination provided for in subparagraph 2A, this Agreement shall terminate on the next June 30 that occurs not less than one (l) calendar year after the date of said notice of termination.
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3. SERVICES
A. MISSION VIEJO agrees to provide, in its reasonable discretion, animal control services within the corporate limits of LAGUNA HILLS. The level of animal control and animal shelter services to be provided under this Agreement shall be substantially the same as that customarily provided to residents of MISSION VIEJO for similar services. Services provided by MISSION VIEJO shall include the enforcement of State of California statutes deemed applicable to LAGUNA HILLS by MISSION VIEJO in its sole discretion. MISSION VIEJO will not be obligated to enforce any ordinances adopted by LAGUNA HILLS except those adopted in compliance with Section 5 of this Agreement or as otherwise agreed upon.
Services shall be provided in the following three categories:
(1) FIELD SERVICES: MISSION VIEJO shall be responsible for and provide all animal control field services in LAGUNA HILLS.
Field services shall be reasonably provided seven days a week, 24 hours per day, 365 days a year. Field services shall include, but not limited to: patrol of assigned area; impounding of stray animals; field release to owner of restrained animals; transportation of all injured impounded animals to a veterinarian for emergency care; impounding and disposal of stray and owner controlled deceased animals; pick-up of injured or deceased wildlife; cruelty investigations; bite investigations; quarantine reports; vicious dog investigations; nuisance animal investigations; animal facility inspections and permits; special animal event inspections and permits; enforcement of state and local laws and regulations, and issuance of citations; and public information and education services regarding domestic animals, wildlife, and general animal related regulations. Routine field services shall generally be provided between the hours of 8:00am and 9:00pm. Telephone service request lines shall be answered between 8:00am and 8:00pm Monday through Sunday, except Holidays. For
emergency and non-emergency field services between 8:00pm and 8:00am, staff will respond to emergency field services through an automated answering system, all nonemergency messages will be returned the following business day.
(2) SPECIAL SERVICES: MISSION VIEJO shall be responsible for and provide all pet licensing and license renewals, gaining compliance of delinquent pet license, and animal facility licensing and inspection in LAGUNA HILLS. New pet licenses shall be available at the Mission Viejo Animal Services Center, and in the field through Animal Control Officers. Pet license renewals shall be processed by mail or through an online
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renewal system. MISSION VIEJO will process renewals and answer questions regarding pet licensing requirements in person or by telephone. MISSION VIEJO Animal Control Officers shall issue an administrative citation for a pet license, but only after prior notifications have not been successful.
All animal-related businesses in LAGUNA HILLS will be
inspected annually and in response to any complaints to assure that facilities meet required laws and standards. MISSION VIEJO shall provide advance notification of such inspections to LAGUNA HILLS animal related business owners.
Low-cost vaccination clinics will be held four times a year at the Mission Viejo Animal Services Center for pet owners in LAGUNA HILLS. Mission Viejo Animal Services may attend low-cost vaccination clinics within LAGUNA HILLS when requested to issue pet licensing to LAGUNA HILLS residents.
Mission Viejo will provide coordination and support for emergencies involving animal evacuation, sheltering and care for LAGUNA HILLS.
When requested, MISSION VIEJO shall respond to emergency situations including evacuating animals as well as providing shelter and care for evacuated animals for the duration of the emergency. (a) MISSION VIEJO will respond with adequate staffing,
equipment, and supplies to house and care for animals in an emergency.
(b) MISSION VIEJO will provide LAGUNA HILLS with
updated 24- hour emergency contact information, and the process LAGUNA HILLS shall use to make a request for
emergency services.
(3) SHELTER SERVICES: MISSION VIEJO shall be responsible for and provide animal shelter services to LAGUNA HILLS. Services shall be provided at the Mission Viejo Animal Services Center, 28095 Hillcrest, Mission Viejo ("Center”). The Center will be open to the public to locate lost pets or for pet adoption seven days per week, Monday through Sunday, except holidays. Public hours may vary from day to day, but shall generally be between 12pm and 4pm, and by appointment.
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The Center shall retain dogs and cats that have owner identification for ten (10) calendar days for the purpose of owner redemption. The shelter shall retain dogs and cats without owner identification for five (5) calendar days for owner redemption. Animals will be kept on public display to allow owner identification and redemption. When animals are wearing identification and/or are microchipped, owners will be contacted by telephone, email, mail and/or field notice at the election of Mission Viejo. After the owner redemption holding period, the Center shall retain all healthy, non-aggressive dogs and cats indefinitely for public adoption.
MISSION VIEJO agrees to maintain the Center in a humane manner and keep said premises in a clean condition at all times in accordance with the policies and the budget approved by MISSION VIEJO for the shelter, and that all services furnished by it hereunder shall be in accordance with the laws of the State of California, and that it will give required notices and use humane methods of care and euthanasia of any animal coming under its jurisdiction pursuant to its policies.
The decision to euthanize any animal will be based on a complete evaluation of an animal's overall health, temperament, age, and adoptability with due consideration of the welfare of the animal. The decision to euthanize will be made by the Animal Services Director or designee, which will include input from one or more of the following: a) a licensed Veterinarian; b) a certified Dog Trainer; c) Mission Viejo Animal Services staff. The Mission Viejo Animal Services Center will prepare documentation for each animal that is euthanized explaining how and why the decision for euthanasia was reached. Each member that was included in the decision process will sign this documentation.
B. MISSION VIEJO shall furnish and supply all necessary labor, supervision, equipment, and supplies to provide the services described in this Agreement in Section 3. In all instances wherein special supplies, stationery, notices, forms, and the like are desired to set forth the name, logo, or other mark of LAGUNA HILLS, the same shall be supplied from time to time by LAGUNA HILLS at its own expense.
C. The method by which services are provided, the standard of performance, any other matters incidental to the performance of such services, and the control of personnel so employed, shall be determined by MISSION VIEJO. In the event of a dispute between the parties as to the extent of the duties and functions to be provided hereunder, or the level and manner of such services, the parties shall meet in good faith to resolve their differences. In the event of an impasse, the decision of the City Manager of MISSION VIEJO shall be final.
D. To facilitate the performance of services hereunder; MISSION VIEJO shall be provided the unrestricted cooperation and assistance of and from LAGUNA HILLS, its officers, agents, and employees.
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E. Upon the mutual written agreement of the parties, additional services may be rendered by MISSION VIEJO and paid for by LAGUNA HILLS.
4. STATUS OF CONTRACTOR
Although the services herein described are municipal functions, all persons employed by MISSION VIEJO to provide said services shall be MISSION VIEJO employees; no person employed hereunder shall have the right to any LAGUNA HILLS pension or civil service status. When performing services under this Agreement and for the purpose of giving official status to the performance therefore where necessary, but not for the purpose of liability or indemnification, every MISSION VIEJO officer or employee shall be deemed to be an officer or agent of LAGUNA HILLS.
5. CONFORMITY OF LAGUNA HILLS ORDINANCES WITH MISSION VIEJO
ORDINANCES
A. LAGUNA HILLS has adopted ordinances concerning animal control.
MISSION VIEJO shall review the LAGUNA HILLS ordinances relative to the MISSION VIEJO ordinances and regulations and the City Manager of MISSION VIEJO shall advise LAGUNA HILLS as to whether LAGUNA HILLS needs to amend or repeal any of its ordinances and/or whether LAGUNA HILLS needs to adopt any new ordinances or regulations, including related fees. If LAGUNA HILLS fails to take the requested action within one hundred eighty (180) days of receiving written notice from the City Manager of MISSION VIEJO, MISSION VIEJO may, in its discretion, automatically terminate this Agreement, notwithstanding Section 2 of this Agreement.
MISSION VIEJO may adopt new animal control ordinances and/or regulations in the future or amend or repeal its existing ordinances and/or regulations. If MISSION VIEJO takes any such action, the City Manager of MISSION VIEJO may request that LAGUNA HILLS take all or some of the same actions. If LAGUNA HILLS fails to take such requested action within one hundred eighty (180) days of receiving written notice from the City Manager of MISSION VIEJO, MISSION VIEJO may, in its discretion, automatically terminate this Agreement, notwithstanding Section 2 of this Agreement.
B. LAGUNA HILLS shall maintain all ordinances, resolutions, or other regulations necessary to enable MISSION VIEJO personnel to enforce the ordinances and laws within the corporate jurisdiction of LAGUNA HILLS.
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6. PREPARATION OF ANNUAL BUDGET
MISSION VIEJO agrees that the City Manager of LAGUNA HILLS shall have the right to review the preparation of Mission Viejo's Animal Service Program budgets for fiscal years in which this Agreement remains in effect.
7. PAYMENTS
A. BASIS FOR PAYMENT FOR MISSION VIEJO PERFORMANCE AS
DEFINED IN SECTION 7B.
LAGUNA HILLS shall pay MISSION VIEJO for the actual costs of providing animal control and animal shelter services to the areas within the corporate limits of LAGUNA HILLS in accordance with Subsections B. through F.
B. PAYMENT METHOD
(1) LAGUNA HILLS shall make quarterly provisional payments to MISSION VIEJO in an amount equal to twenty-five percent (25%) of the estimated Provisional Payment, defined below, for the then applicable fiscal year. The estimated Provisional Payment for each fiscal year shall be determined by mutual agreement during MISSION VIEJO's annual budget preparation process for that fiscal year provided for in Section 6. In the event the parties do not reach agreement upon the amount of the Provisional Payment for a fiscal year by July 1 for that fiscal year, then the Provisional Payment for the immediately preceding fiscal year shall be used, each party recognizing that the Actual Costs of the services provided for that fiscal year shall be determined pursuant to Section 7C. Each quarterly payment shall be due thirty (30) days after the end of the quarter in which services were provided ("due date"). (2) If a payment is not received by MISSION VIEJO within thirty (30) days after the due date, MISSION VIEJO may cease providing any further service under this Agreement to LAGUNA HILLS and may satisfy the indebtedness in any manner prescribed by law and Section 2 of this Agreement.
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(3) Exceptions to payment to MISSION VIEJO: LAGUNA HILLS shall not be called upon to assume any economic responsibility for:
(a) direct payment of any salaries, wages or other compensation to any MISSION VIEJO personnel performing services pursuant to this Agreement;
(b) any expenditure of costs other than specifically provided for in Section 7 of this Agreement except as the same may arise under Section 12; and
compensation or indemnity to any MISSION VIEJO employee for injury or sickness arising out of his or her employment while performing services pursuant to this Agreement; provided, however, the costs of such expenses described in this
subparagraph shall be considered expenditures for the Animal Services program and shall be allocated pursuant to the terms of Section 7C of this Agreement.
C. DETERMINATION OF ACTUAL COST OF SERVICES
(1) MISSION VIEJO shall collect and maintain expenditure and workload data to be used to determine the Actual Cost of the animal control and shelter services provided to LAGUNA HILLS for each fiscal year during the term of this Agreement.
(2) LAGUNA HILLS’s Actual Cost of Services shall be determined for each fiscal year. This shall be done by applying LAGUNA HILLS’s percentage of the total population of the total pool of all participating cities of ALISO VIEJO, LAGUNA NIGUEL, LAGUNA HILLS,
LAGUNA HILLS, and
MISSION VIEJO to the Net Cost for the services program. Net Cost shall be calculated by subtracting the total fiscal year revenues from the expenditures for animal services. Population shall be based on the State Controller's population estimate for each City for the January 1 immediately preceding the applicable fiscal year.
(3) Any monetary donations received by MISSION VIEJO or LAGUNA HILLS shall be placed in dedicated Animal Services budgets. Funds shall be used, as determined by MISSION VIEJO to fund extraordinary care of the animals and or one-time capital expenses to aid in improving the care of the animals sheltered at the Center.
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D. FEE REVENUE
(1) MISSION VIEJO shall have all powers of LAGUNA HILLS and shall receive all cooperation possible from LAGUNA HILLS to enable efficient enforcement of fee collection. MISSION VIEJO shall retain all fees and revenue derived from the enforcement of the LAGUNA HILLS ordinances pertaining to the animal control services provided by MISSION VIEJO, provided that such fees and revenues will be included in the calculation of Net Cost, as described in Section 7C (2). (2) MISSION VIEJO agrees to keep a record of all license revenue collected from residents of LAGUNA HILLS, and all fee revenue generated from animals received from LAGUNA HILLS residents or impounded within the corporate limits of LAGUNA HILLS.
E. ADJUSTMENTS TO PROVISIONAL PAYMENT
(1) MISSION VIEJO agrees to complete the calculation of the Actual Cost of Service for animal shelter services for a fiscal year, on or before December 31 immediately following the end of the fiscal year. (2) If the Actual Cost of Service for any fiscal year is greater than the Provisional Payments for a fiscal year, then MISSION VIEJO shall invoice LAGUNA HILLS for the difference. If payment of the difference is not received by MISSION VIEJO within sixty (60) days after the invoice is submitted, MISSION VIEJO may satisfy the indebtedness in any manner prescribed by law and, in its sole election, may discontinue services to LAGUNA HILLS under this Agreement. If the Actual Cost of Service for any fiscal year is less than the provisional payments for a fiscal year, MISSION VIEJO will credit or refund the difference within sixty (60) days of the determination of the Actual Cost of Service.
F. PROHIBITION ON RECOUPMENT OF INITIAL SHELTER COSTS
MISSION VIEJO agrees that LAGUNA HILLS shall not be expected or required to make any payment or provide any reimbursement to MISSION VIEJO for MISSION VIEJO'S animal services and shelter program start-up costs and capital investment, including but not limited to, costs for land acquisition, shelter design and construction, and the purchase of vehicles, furniture, fixtures, and equipment.
Depreciation is an allowable expense under Section 7C (2) for the purpose of replacement and rehabilitation of capital assets. Depreciation is not considered recouping the original cost of a capital asset but rather funding the replacement and rehabilitation cost of that capital asset.
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G. ANIMAL SERVICES CAPITAL ASSETS
OWNERSHIP: Capital assets, including but not limited to, costs for land, animal shelter facilities, vehicles, furniture, fixtures, and equipment shall be owned by MISSION VIEJO.
FINANCING ACQUISITION OF CAPITAL ASSETS: RANCHO SANTA
MARGARITA 's share of the cost of capital assets shall be determined in the same manner that LAGUNA HILLS 's Actual Cost of Service is determined as set forth in Section 7C (2).
FINANCING THE REPLACEMENT OR REHABILITATION OF
CAPITAL ASSETS: The cost of capital assets will be depreciated on a straightline basis over their useful lives. This depreciation calculation will increase expenditures in Section 7C (2). Accumulated depreciation will be used to help finance the replacement and rehabilitation of capital assets.
MISSION VIEJO and LAGUNA HILLS will enter into separate agreements for new capital improvement projects relating to nonoperating capital expenses.
In the event that this Agreement shall be terminated by either party, both parties agree to meet in good faith to equitably split the unspent revenues after all costs have been covered by the CITY OF MISSION VIEJO for current year operating expenses and capital expenses in the process of construction.
In the event that this Agreement shall be terminated by either party, both parties agree to meet in good faith to equitably split the balance of the depreciated capital for those items LAGUNA HILLS has been paying for through the depreciation calculation.
8. BINDING ARBITRATION
Any dispute arising with respect to Section 7(H) and (I) that cannot be settled by good faith negotiation shall be settled by binding arbitration in accordance with the Rules of the American Arbitration Association. Arbitrators shall be selected from the list of retired judges of the Orange County Superior Court or any California appellate court. The arbitration shall be held in Orange County, California. Any decision or award rendered by the arbitrator shall be in writing stating a factually detailed, reasoned opinion of the arbitrator's findings of fact and conclusions of law and shall be signed by the Arbitrator. The Arbitrator, in deciding any dispute under Section 7(H) and (I), shall base his or her decision or award on the record, shall have no power or authority to award special, consequential, punitive, or exemplary damages, and shall look to the substantive laws, and not the laws of conflicts, of the State of California for the resolution of the Dispute. Both parties reserve the right to conduct full discovery pertinent to California Code of Civil Procedure, Section 1283.05. Any costs for said Arbitration shall be borne equally by both parties.
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9. CONSULTATION
MISSION VIEJO agrees to consult with LAGUNA HILLS during the consideration of, and prior to any final decision and/or implementation of the following:
A. The Animal Services annual operating budget and capital improvement program for each fiscal year this Agreement is in effect.
B. Any proposed change in the level of service, staffing, days or hours of operation of field services, special services or shelter services.
C. Any proposal to offer or contract for the provision of animal control and shelter services to another public agency.
D. Any change in the method by which MISSION VIEJO determines general administrative costs, general overhead costs, indirect costs, depreciation of capital assets or insurance costs with respect to the allocation to the Animal Services program budget.
E. Any proposed changes to MISSION VIEJO ordinances, regulations, and fees concerning animal control services that MISSION VIEJO would propose be adopted by LAGUNA HILLS.
F. Any proposed changes in insurance coverage for the animal control operations and/or any potential change in costs for such coverage.
G. MISSION VIEJO on or about March 1 of the year in which MISSION VIEJO begins preparation of the two-year budget cycle shall submit a draft budget to the City Manager of LAGUNA HILLS for review and comment prior to processing the final document and presenting it to the City Council of MISSION VIEJO for adoption.
10. RECORDS
All records created or received by MISSION VIEJO in accordance with this Agreement shall be MISSION VIEJO records. MISSION VIEJO agrees to keep such books and records in such form and manner as the Director of Administrative Services of MISSION VIEJO shall specify.
Said books shall be open for examination by LAGUNA HILLS at all reasonable times.
11. CAPITAL ASSETS AND DEPRECIATED ITEMS
MISSION VIEJO shall provide LAGUNA HILLS, upon request, with a list of capital assets and depreciated items with respect to the provision of services under this Agreement at the time it provides a budget for approval by the City Council of MISSION VIEJO.
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12. ALTERATION OF TERMS
This Agreement fully expresses all understandings of MISSION VIEJO and LAGUNA HILLS with respect to the subject matter of this Agreement, and shall constitute the total Agreement between the parties for these purposes. No addition or alteration of the terms of this Agreement shall be valid unless made in writing, formally approved, and executed by duly authorized agents of both parties.
13. INDEMNIFICATION
A. That neither LAGUNA HILLS nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by MISSION VIEJO under or in connection with any work, authority, or jurisdiction delegated to MISSION VIEJO under this Agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, MISSION VIEJO, shall fully defend, indemnify and hold LAGUNA HILLS harmless from any liability imposed for injury (as defined by Government Code Section 810.8), including attorney's fees and costs, occurring by reason of anything done or omitted to be done by MISSION VIEJO under or in connection with any work, authority or jurisdiction delegated to MISSION VIEJO under this Agreement.
14. INSURANCE
MISSION VIEJO agrees to maintain the following insurance coverage during the term of this Agreement:
A. Workers’ Compensation and Employer’s Liability:
MISSION VIEJO shall maintain workers’ compensation insurance with statutory limits and employer’s liability insurance in an amount not less than one million dollars ($1,000,000.00) per accident for bodily injury or disease for MISSION VIEJO’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. The policy shall be endorsed to provide the following:
(1) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all right of subrogation against the indemnified parties. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduces until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for nonpayment of premium.
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B. General Liability:
MISSION VIEJO shall maintain General Liability Insurance coverage for claims which may arise from or out of MISSION VIEJO’S performance of its obligations hereunder.
This coverage shall have a limit of liability not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury, and property damage.
C. Automobile Liability:
If vehicles or mobile equipment are used in the performance of the obligations under this Agreement, then MISSION VIEJO agrees to maintain automobile liability insurance for vehicles provided by MISSION VIEJO for use under this Agreement.
This coverage shall cover bodily injury and property damage for all activities of the MISSION VIEJO arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles in an amount of not less than $1,000,000 combined single limit for each accident.
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D. Endorsements:
The policies of insurance required by Section 14(B) General Liability, and 14(C) Automobile Liability shall be endorsed to provide the following:
(1) Additional Insured: The City of LAGUNA HILLS, its officials, officers, employees, agents, and volunteers shall be additional insured with regard to liability and defense of suits or claims arising out of the performance of the Agreement.
Additional Insured Endorsements shall not (1) be restricted to “ongoing operations”; (2) exclude “contractual liability”; (3) restrict coverage to “sole” liability of MISSION VIEJO; or (4) contain any other exclusions contrary to the Agreement.
(2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
E. Primary and Non-Contributing Insurance:
All insurance coverages shall be primary and any other insurance, deductible, or selfinsurance maintained by the indemnified parties shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
15. BREACH OF AGREEMENT
Except as provided in Section 2, if either MISSION VIEJO or LAGUNA HILLS defaults in the performance of the terms or conditions of the Agreement, it shall have thirty (30) days after service upon it of a written notice of default in which to cure the default by rendering satisfactory performance. In the event that a party fails to cure its default within such period of time, the other party shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity, or under this Agreement. The failure of either party to object to any default in the performance of the terms and conditions of this Agreement shall not constitute a waiver of either the term or condition, or of any other term or condition of this Agreement.
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16. ATTORNEY'S FEES
If any legal proceeding, including an action for declaratory relief, is brought to enforce or interpret provisions of this Agreement, the prevailing party will be entitled to reasonable attorney’s fees, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which the party may be entitled.
17. NOTICES
Unless the persons or addresses are otherwise identified by notice given in the manner specified by this paragraph, all notices authorized or required by this Agreement shall be deemed effective when reduced to writing and deposited in the United States mail, certified, and addressed as follows:
To MISSION VIEJO: City Manager
City of Mission Viejo
200 Civic Center
Mission Viejo, CA 92691
To LAGUNA HILLS: City Manager
City of Laguna
Hills
24035 El Toro Rd
Laguna Hills, CA
92653
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
City of Mission Viejo City of LAGUNA HILLS
Trish Kelly, Mayor Dave Wheeler, Mayor
ATTEST:
Kimberly Schmitt, City Clerk
ATTEST:
Jennifer Lee, City Clerk
APPROVED AS TO FORM:
William P. Curley III, City Attorney
APPROVED AS TO FORM:
Gregory E. Simonian, City Attorney
Item No. 4.7
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 25, 2024
To: Mayor and Council Members
From: Joe Ames, Public Works Director/City Engineer
Issue: Proposed First Amendment to Civic Center Office Lease with Carno Law Group, a Professional Law Corporation, for 24031 El Toro Road, Suite 260, Laguna Hills, California
Recommendation: That the City Council: 1) Approve the first amendment to the lease agreement with Carno Law Group, a professional law corporation, for 24031 El Toro Road, Suite 260, Laguna Hills, California; and 2) Authorize the City Manager to make minor modifications, as necessary, to the first amendment to the lease agreement and to execute the first amendment to the lease agreement.
Background:
City staff and the Civic Center property management company have negotiated a threeyear lease renewal with Carno Law Group, a professional law corporation, for 24031 El Toro Road, Suite 260. Ms. Anna Carno currently operates a law practice, and has been leasing space in the Civic Center since 2004, and was one of the City’s first tenants in the building after its acquisition of what is now known as the Laguna Hills Civic Center. The first amendment to the lease has been included as an attachment to this staff report. City staff is recommending approval of the lease.
CEQA Findings:
CEQA Guidelines Section 15378 specifically excludes organizational or administrative activities of government that will not result in direct or indirect physical changes in the environment.
Item No. 4.7
Fiscal Impact:
The following is a summary of the key lease terms and financial analysis:
Commencement Date: June 1, 2024
Term: Thirty-six (36) months
Rentable Square Feet: 3,028
Upfront Capital: $5,955 (Estimated)
Base Rent: Months 1-12: $6,358.80/month (~$2.10/SF/mo)
Months 13-24: $6,613.15/month (~$2.18/SF/mo)
Months 25-36: $6,877.68/month (~$2.27/SF/mo)
Total Rent Payments: $238,196
The Base Rent includes the lessee’s share of eligible operating expenses (also known as common area maintenance charges) for the first year. In the second and subsequent years, any increases in eligible operating expenses will be borne, proportionally, by the lessee up to 4% annually.
The Base Rent schedule reflects a 4% annual increase.
Upfront Capital includes leasing commissions and tenant improvements (or allowances for tenant improvements). The negotiated first amendment to the lease does not include any tenant improvement allowances. Essex Realty, per the terms of the existing property management agreement, will receive approximately $5,955 for its lease commission (2.5% of total rent consideration). This is substantially lower than what would have been paid in commissions to the procuring broker if the space had been leased to someone not currently a tenant.
Attachments:
1. Proposed First Amendment to Lease, Suite 260
Item No. 4.8
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 25, 2024
To: Mayor and Council Members
From: Joe Ames, Public Works Director/City Engineer
Issue: Adoption of Fiscal Year 2024/2025 Civic Center Budget Recommendation: That the City Council approve and adopt the FY2024/2025 Civic Center Budget.
Background:
The Laguna Hills Civic Center is a standalone enterprise fund operation of the City.
Altogether, there are 51,970 square feet of leasable office space in the Civic Center. The City currently occupies 20,843 square feet and leases 31,127 square feet to outside parties.
For the 2024/2025 fiscal year, Essex Realty Management, Inc., the property management company the City uses to manage the day-to-day operations of the Civic Center, is recommending a proposed Civic Center Budget that will generate a net income of $33,001. However, after anticipated indirect expenses totaling $45,864, proposed one-time capital improvements totaling approximately $235,600, anticipated leasing commissions in the amount $10,686, and tenant improvement construction costs for Suite 205 in the amount of $250,000, the budget estimates a short-term net loss of $509,150.
Proposed one-time capital improvements for the 2024/2025 fiscal year include replacement of the replacement of the roof underlayment above Suite 160, replacement of five water heat source pumps, termite fumigation (tenting of the building), and repair and painting of the garden wall along El Toro Road. Most of these proposed capital improvements will actually be funded by CIP No. 505. On March 14, 2023, the City Council approved the transfer of $850,000 from general fund reserves to
Item No. 4.8
CIP No. 505, Civic Center Improvements. On February 13, 2024, the City Council approved the transfer of $192,125 from CIP No. 505 to the Civic Center Enterprise Fund for the reimbursement of capital improvement projects managed by Essex for contracting efficiency. The remaining balance in CIP No. 505 is $550,982 as of June 18, 2024, which is sufficient for the work contemplated in the proposed budget.
The proposed FY2024-2025 Civic Center Budget is based on the following significant assumptions:
• Suite 205 remains vacant this fiscal year. (The budget lists the location as Suites 205 and 207.) These assumptions make the budget more conservative. • Suite 320, for which the lease expires July 2024, remains vacant through the remainder of the fiscal year.
Included as an attachment to this report is the proposed FY 2024/2025 Civic Center Budget.
CEQA Findings:
CEQA Guidelines Section 15378 specifically excludes organizational or administrative activities of government that will not result in direct or indirect physical changes in the environment.
Fiscal Impact:
The proposed FY 2024/2025 Civic Center Budget includes the following highlights:
Budget Highlights Totals
Estimated Net Income $33,001.00
Tenant Improvements ($250,000.00)
Leasing Commissions ($10,686.00)
Capital Improvements ($235,600.00)
Indirect Operating Expenses ($45,865.00)
Indirect Operating Expenses ($509,150.00)
The separate enterprise fund managed by Essex Reality Management, Inc. has a fund balance of $148,567.25 as of May 31, 2023.
Item No. 4.8
While the proposed FY 2024/2025 Civic Center Budget projects a net loss of $509,150 after proposed capital improvement expenses and tenant improvements. This net loss is mostly due to the proposed capital improvement expenses and tenant improvements, which can be funded by CIP No. 505, Civic Center Improvements. At this time, City staff is not recommending any additional funds be transferred from General Fund reserves to CIP No. 505 or the Civic Center enterprise fund.
Attachments:
1. Proposed FY 2024-2025 Civic Center Budget
Reviewed an Approved: _________________________________________ Dated: _________________________________________
PREPARED BY:
Property Manager: Chris Johar
Accountant: Vasuki Sathialingum
2024-2025 BUDGET
THE CITY OF LAGUNA HILLS CIVIC CENTER
24031-24035 El Toro Road, Laguna Hills, CA
PREPARED FOR:
The City of Laguna Hills
6/13/2024
TITLE PG (2), NEW DRAFT LHC 2024-2025 Fiscal YR Budget.xlsx
A. HISTORIC SUMMARY
B. DETAIL PROFORMA (MRI)
C. MONTHLY SUITE FORECAST (MRI)
D. REVENUE ASSUMPTION WORKSHEET
E. EXPENSE ASSUMPTION WORKSHEET
F. MONTHLY OCCUPANCY SUMMARY
TABLE OF CONTENTS
NEW DRAFT LHC 2024-2025 Fiscal YR Budget.xlsx
ESSEX REALTY MANAGEMENT, INC.
6/13/2024
THE CITY OF LAGUNA HILLS CIVIC CENTER
2024-2025 BUDGET
HISTORIC SUMMARY
Project Size 51,946
2021/2022 2022/2023 2023/2024 2024/2025
Actuals Actuals Annualized Fiscal Budget COMMENTS
REVENUES:
Rental Income 1,189,964 1,224,370 1,285,600 1,266,550
Deferred Revenue 4,743 0 0 0
Contra Revenue (549,965) (549,965) (549,965) (549,965)
CAM Income 111,534 143,049 152,593 168,513
Contra CAM (101,398) (124,180) (117,079) (117,079)
CAM Rec. Rev. 16,507 22,835 0 0
Late Fee Revenue 1,628 1,142 1,879 0
NSF Revenue 0 0 0 0
Other Revenue 2,843 6,369 10,532 0
TOTAL REVENUES: 675,856 723,620 783,560 768,020
AVERAGE OCCUPANCY: 87% 88% 90% 88%
DIRECT OPERATING EXPENSES: psf/yr
Security 5,323 7,554 5,409 3,855 $0.07
Cleaning 112,173 127,273 128,030 140,878 $2.71
Management Fee 50,319 52,705 53,976 54,456 $1.05
HVAC 26,326 78,056 39,824 46,581 $0.90
Elevator 6,927 11,669 10,728 10,634 $0.20
Repairs & Maintenance 69,931 138,299 105,040 95,153 $1.83 Utilities 138,790 178,780 190,450 198,183 $3.82
Parking Lot 6,320 9,154 6,469 8,492 $0.16
Landscaping 39,328 35,322 36,120 40,275 $0.78
Insurance 142,293 155,537 125,000 128,050 $2.47
Real Estate Taxes 9,793 9,325 8,059 8,462 $0.16
Non-Reimb Expense 0 650 766 0 $0.00
DIRECT OPERATING EXPENSES: 607,523 804,324 709,871 735,019 $14.15 Direct Expenses psf/year $11.70 $15.48 $13.67 $14.15
Direct Expenses psf/month $0.975 $1.290 $1.139 $1.179 3.5% NET OPERATING INCOME: $68,333 ($80,704) $73,689 $33,001 INDIRECT OPERATING EXPENSES:
Decrease due to suite 320 - Dayle McIntosh planning to
vacate in July. Plus, there's a decrease in base rent for suite 260-Carno Law.
Increase in budget year due to increase of OPEX and
CAPEX. As per the current yearly 2023 CAM charges.
Cost of palm tree décor lighting installaton and parking sweep has increased.
Variance due to troubleshooting the analog fire panel,
$1,240. Plus, the annual fire sprinkler test, $525; both was coded incorrectly; expenses were not budgeted.
Increase in expense for the budget year due to a minimum wage increase.
Increase due to HVAC maintenance quarterly services,
$3,833 per quarter. Plus, repair contingency, $2,500 per month.
Variance due to troubleshooting the elevator and fire panel elevator inspection as per State compliance, $4,000; expense not budgeted, will reflect in June.
2024 based on 2023 expenses plus an estimated 5%
increase.
Liability, Property, and Earthquake with Admin fee
included; City will join Joint Powers Insurance Authority effective July 1, 2023, resulting in savings.
2024/2025 based on 2023/2024 expenses plus an estimated increase.
Increase in service; landscape maintenance, $2,600 per
month; interior plants service, $4,675. Plus, a bi-annual acid wash for the fountain has not been performed on 23/24,
$500; service has been budgeted for 24/25.
NEW DRAFT LHC 2024-2025 Fiscal YR Budget.xlsx
ESSEX REALTY MANAGEMENT, INC.
6/13/2024
Advertising & Promotions 2,721 3,347 4,044 4,100
Legal Fees 1,330 167 0 600
Admin & Professional Expense 4,182 725 9,415 600
Environmental Expense 224 224 2,484 1,399
Vacant/Tenant Space Refurbishment 5,221 8,327 1,710 2,000 Repairs & Maint. Indirect 13,973 14,740 42,840 37,165
Interest Income (46) (129) (71) 0
Total Indirect Oper. Costs: 27,605 27,401 60,422 45,864 NET INCOME AFTER INTEREST: 40,728 (108,105) 13,267 (12,863) Capital Expenses:
Capital Improvements
52,369 0 120,973 235,600
Tenant Improvements 0 13,100 39,781 250,000
Lease Commissions 25,038 5,094 33,163 10,686
Total Capital Expenses: 77,407 18,194 193,917 496,286
NET CASHFLOW AFTER CAPITAL: (36,679) (126,299) (180,650) (509,150) Other Adjustments 0 0 12,111 0
OWNER (CONTRIB.) 0 0 (129,125) 0
OWNER DISTRIB. 0 0 0 0
NET CASHFLOW: (36,679) (126,299) (63,636) (509,150)
Variance due to window casement installation for the City's office, $7,938; building the cabinetry for council room, $8,905; City carpet seam, $1,120; electrical work for council chambers, $3,500; expenses not budgeted. We placed a
general contracting contingency service in the amount,
$5,000 per quarter for the City's office.
Contingency has not been fully utilized; management
anticipating minor repairs for suite 320 once vacant.
Variance due to utility compliance report performed year 2022 and 2023, $2,250; expense not budgeted.
Variance due to contingency has not been fully utilized; most of the capex has been deferred to 24/25. Budget Yr for west section roof repair, $39,600; (5) WHSP unit replacement, $70,000; Termite fumigation, $110,000; exterior half-wall repair and paint, $16,000.
See revenue assumptions
See revenue assumptions
Variance due to reserve analysis report performed, $9,225; expense not budgeted.
NEW DRAFT LHC 2024-2025 Fiscal YR Budget.xlsx
ESSEX REALTY MANAGEMENT, INC.
6/13/2024
For FY 2024-2025, the budget also includes a non-cash expenditure, Depreciation Expense, of $600,000, which is not reflected in the total listed above.
Database: Budgeting and Forecasting Detail Proforma Page: 1 Date:
Time:
Total
Report:
Base Currency:
ESSEXREALTY
6/13/2024
Essex Realty SaaS DB 2:37 PM
Accrual
1492
2024 - 742 - Fiscal
B&F Budget:
Budget amounts from 07/24 to 06/25
07/24 08/24 09/24 10/24 11/24 12/24 01/25 02/25 03/25 04/25 05/25 06/25 BF_PROFORMD Detailed & Summarized
Entity: CITY OF LAGUNA HILLS
INCOME
4100-0000 Rent 105,251 107,997 104,862 104,862 105,197 105,242 105,242 105,324 105,324 105,324 105,546 106,376 1,266,550 - AGATHA GLOBAL TECH (RNT) 742-304 1,492 1,492 1,492 1,492 1,492 1,537 1,537 1,537 1,537 1,537 1,537 1,537 18,218 - ALAN & DOMARINA PACE (RNT) 742-250C 619 619 619 619 619 619 619 637 637 637 637 637 7,517 - ALAN PACE (RNT) 742-250E 823 823 823 823 823 823 823 847 847 847 847 847 9,996 - BANC OF CALIFORNIA (RNT) 742-130 5,755 5,755 5,755 5,755 5,928 5,928 5,928 5,928 5,928 5,928 5,928 5,928 70,443 - BERGER HARRISON APC (RNT) 742-200 3,743 3,743 3,743 3,743 3,743 3,743 3,743 3,743 3,743 3,743 3,743 3,855 45,027 - BERGER HARRISON APC (RNT) 742-310 0 2,046 2,046 2,046 2,046 2,046 2,046 2,046 2,046 2,046 2,046 2,046 22,510 - CARNO LAW GROUP (RNT) 742-260 6,359 6,359 6,359 6,359 6,359 6,359 6,359 6,359 6,359 6,359 6,359 6,613 76,560 - CAROLYN BEHRENS (RNT) 742-330 1,947 1,947 1,947 1,947 1,947 1,947 1,947 1,947 1,947 1,947 1,947 2,025 23,440 - CITY OF LAGUNA HILLS (RNT) 742-100 45,830 45,830 45,830 45,830 45,830 45,830 45,830 45,830 45,830 45,830 45,830 45,830 549,965 - DAYLE MCINTOSH CENTER (RNT) 742-320 3,135 3,135 0 0 0 0 0 0 0 0 0 0 6,270 - DR. KOOROSH HOSN DDS (RNT) 742-230 3,611 3,611 3,611 3,611 3,611 3,611 3,611 3,611 3,611 3,611 3,611 3,719 43,441 - ELINA KAMRANY (RNT) 742-250D 0 700 700 700 700 700 700 700 700 700 700 700 7,700 - FAY BLIX (RNT) 742-301 5,410 5,410 5,410 5,410 5,572 5,572 5,572 5,572 5,572 5,572 5,572 5,572 66,219 - JAMES R. FERRARA (RNT) 742-250B 618 618 618 618 618 618 618 637 637 637 637 637 7,516 - JOHN A ROSENBAUM (RNT) 742-250A 720 720 720 720 720 720 720 741 741 741 741 741 8,742 - LEWELLEN ACCOUNTANCY CORP. (RNT) 742-220 4,471 4,471 4,471 4,471 4,471 4,471 4,471 4,471 4,471 4,471 4,471 4,471 53,651 - NYA LLC (RNT) 742-210 5,107 5,107 5,107 5,107 5,107 5,107 5,107 5,107 5,107 5,107 5,107 5,107 61,279 - PREMIER GROUP INTERNATIONAL (RNT) 742-203 3,291 3,291 3,291 3,291 3,291 3,291 3,291 3,291 3,291 3,291 3,390 3,390 39,690 - SENATE RULES COMMITTEE (RNT) 742-201 3,081 3,081 3,081 3,081 3,081 3,081 3,081 3,081 3,081 3,081 3,204 3,204 37,220 - THE COUNTY OF ORANGE (RNT) 742-150 9,239 9,239 9,239 9,239 9,239 9,239 9,239 9,239 9,239 9,239 9,239 9,516 111,146 4125-0000 Contra Revenue -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -549,965 - CITY OF LAGUNA HILLS (CON) 742-100 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -45,830 -549,965 4200-0000 CAM Revenue 14,331 14,331 13,985 13,985 13,985 13,985 13,985 13,985 13,985 13,985 13,985 13,985 168,513 - AGATHA GLOBAL TECH (CAM) 742-304 160 160 160 160 160 160 160 160 160 160 160 160 1,918 - BANC OF CALIFORNIA (CAM) 742-130 619 619 619 619 619 619 619 619 619 619 619 619 7,426 - BERGER HARRISON APC (CAM) 742-200 95 95 95 95 95 95 95 95 95 95 95 95 1,136 - CAROLYN BEHRENS (CAM) 742-330 208 208 208 208 208 208 208 208 208 208 208 208 2,499 - CITY OF LAGUNA HILLS (CAM) 742-100 11,047 11,047 11,047 11,047 11,047 11,047 11,047 11,047 11,047 11,047 11,047 11,047 132,558 - DAYLE MCINTOSH CENTER (CAM) 742-320 346 346 0 0 0 0 0 0 0 0 0 0 693 - DR. KOOROSH HOSN DDS (CAM) 742-230 294 294 294 294 294 294 294 294 294 294 294 294 3,533 - FAY BLIX (CAM) 742-301 140 140 140 140 140 140 140 140 140 140 140 140 1,675 - LEWELLEN ACCOUNTANCY CORP. (CAM) 742-220 545 545 545 545 545 545 545 545 545 545 545 545 6,540 - NYA LLC (CAM) 742-210 519 519 519 519 519 519 519 519 519 519 519 519 6,222 - PREMIER GROUP INTERNATIONAL (CAM) 742-203 359 359 359 359 359 359 359 359 359 359 359 359 4,312 4205-0000 Contra CAM -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -117,079
Database: Budgeting and Forecasting Detail Proforma Page: 2 Date:
Time:
Total
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Base Currency:
ESSEXREALTY
6/13/2024
Essex Realty SaaS DB 2:37 PM
Accrual
1492
2024 - 742 - Fiscal
B&F Budget:
Budget amounts from 07/24 to 06/25
07/24 08/24 09/24 10/24 11/24 12/24 01/25 02/25 03/25 04/25 05/25 06/25 BF_PROFORMD Detailed & Summarized
Entity: CITY OF LAGUNA HILLS
- CITY OF LAGUNA HILLS (CCA) 742-100 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -9,757 -117,079 TOTAL INCOME 63,995 66,741 63,260 63,260 63,595 63,640 63,640 63,722 63,722 63,722 63,944 64,774 768,018
DIRECT EXPENSES
BLDG OPERATING EXPENSE
TOTAL BLDG OPERATING EXPENSE 0 0 0 0 0 0 0 0 0 0 0 0 0
SECURITY
5121-0000 Security-Fire Alarms 385 130 130 385 130 130 385 130 130 385 1,405 130 3,855 742 - Annual Fire Alarm Testing 0 0 0 0 0 0 0 0 0 0 1,275 0 1,275 742 - Fire Alarm Monitoring 255 0 0 255 0 0 255 0 0 255 0 0 1,020 742 - SSD Security System Monitoring 130 130 130 130 130 130 130 130 130 130 130 130 1,560 TOTAL SECURITY 385 130 130 385 130 130 385 130 130 385 1,405 130 3,855
CLEANING
5130-0000 Cleaning Contract-Janitor 5,848 5,848 5,848 5,849 5,849 5,849 6,036 6,036 6,036 6,036 6,036 6,036 71,307 5150-0000 Add'l Cleaning-DayPorter 4,399 4,399 4,399 4,399 4,399 4,499 4,399 4,399 4,399 4,399 4,399 4,399 52,883 5160-0000 Cleaning Supplies 850 850 850 850 850 850 850 850 850 850 850 850 10,200 5180-0000 Window Cleaning 0 0 0 0 2,573 0 0 0 0 0 3,915 0 6,488 742 - Exterior Window Cleaning 0 0 0 0 2,573 0 0 0 0 0 2,573 0 5,146 742 - Interior Window Cleaning 0 0 0 0 0 0 0 0 0 0 1,342 0 1,342 TOTAL CLEANING 11,097 11,097 11,097 11,098 13,671 11,198 11,285 11,285 11,285 11,285 15,200 11,285 140,878
MANAGEMENT FEES
5305-0000 Mgmt Fee-Agent 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 54,456 - BF Management Fees 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 54,456 TOTAL MANAGEMENT FEES 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 4,538 54,456 HVAC
5410-0000 HVAC Contract Services 125 3,707 125 125 3,958 125 125 3,958 125 125 125 3,958 16,581 742 - DSL for EMS 125 125 125 125 125 125 125 125 125 125 125 125 1,500 742 - HVAC Preventative Maintenance 0 3,582 0 0 3,833 0 0 3,833 0 0 0 3,833 15,081 5415-0000 HVAC Repair/Maint 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 30,000
Database: Budgeting and Forecasting Detail Proforma Page: 3 Date:
Time:
Total
Report:
Base Currency:
ESSEXREALTY
6/13/2024
Essex Realty SaaS DB 2:37 PM
Accrual
1492
2024 - 742 - Fiscal
B&F Budget:
Budget amounts from 07/24 to 06/25
07/24 08/24 09/24 10/24 11/24 12/24 01/25 02/25 03/25 04/25 05/25 06/25 BF_PROFORMD Detailed & Summarized
Entity: CITY OF LAGUNA HILLS
TOTAL HVAC 2,625 6,207 2,625 2,625 6,458 2,625 2,625 6,458 2,625 2,625 2,625 6,458 46,581
ELEVATOR
5435-0000 Elevator Contract Service 0 1,850 0 0 1,850 0 0 1,942 0 0 2,192 0 7,834 742 - Annual Permit 0 0 0 0 0 0 0 0 0 0 250 0 250
742 - Quarterly Maintenance 0 1,850 0 0 1,850 0 0 1,942 0 0 1,942 0 7,584 5440-0000 Elevator Repair/Maint 0 0 550 0 0 0 0 0 550 0 1,700 0 2,800 742 - Annual Testing 0 0 0 0 0 0 0 0 0 0 1,700 0 1,700
742 - Contingency Repairs 0 0 550 0 0 0 0 0 550 0 0 0 1,100 TOTAL ELEVATOR 0 1,850 550 0 1,850 0 0 1,942 550 0 3,892 0 10,634
REPAIRS AND MAINTENANCE
5445-0000 Waterproofing & Roofing 0 0 0 0 2,200 3,000 3,000 3,000 0 0 0 0 11,200 742 - Annual Roof Gutter | Maintenance 0 0 0 0 2,200 0 0 0 0 0 0 0 2,200 742 - Contingency Roof Repair 0 0 0 0 0 3,000 3,000 3,000 0 0 0 0 9,000 5448-0000 Fire, Life, Safety 300 0 650 750 0 0 300 0 0 750 3,500 0 6,250 742 - Annual Fire Extinguishers Inspection 0 0 650 0 0 0 0 0 0 0 0 0 650 742 - Annual Fire Sprinklers Test 0 0 0 0 0 0 0 0 0 750 0 0 750 742 - Contingency Deficiency Sprinkler Repair 0 0 0 0 0 0 0 0 0 0 3,500 0 3,500 742 - Contingency Fire Extinguisher Replacement 0 0 0 450 0 0 0 0 0 0 0 0 450 742 - Quarterly Fire Sprinkler Inspection 300 0 0 300 0 0 300 0 0 0 0 0 900 5450-0000 Painting 150 0 0 150 0 0 150 0 0 150 0 0 600
5460-0000 Plumbing Repairs/Supplies 2,125 1,000 1,000 1,000 1,000 2,125 1,000 1,000 1,000 1,000 1,000 1,000 14,250 742 - Bi-Annual Hydro Jetting Mainline 1,125 0 0 0 0 1,125 0 0 0 0 0 0 2,250 742 - Contingency Repair 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 12,000 5465-0000 Electrical Repair/Maint 1,500 0 0 1,500 0 0 1,500 0 0 1,500 0 0 6,000 742 - Bulbs and Ballast Replacement 1,500 0 0 1,500 0 0 1,500 0 0 1,500 0 0 6,000 5475-0000 Doors & Locks 700 100 100 100 100 700 100 100 100 100 100 100 2,400 742 - Bi-annual ADA Compliance Maintenance 600 0 0 0 0 600 0 0 0 0 0 0 1,200 742 - Contingency Repair 100 100 100 100 100 100 100 100 100 100 100 100 1,200 5480-0000 Sign Repair/Maint 50 0 0 50 0 0 50 0 0 50 0 0 200 5485-0000 Floor & Carpet Rpr/Maint 1,195 6,200 0 1,195 0 0 1,195 0 0 1,195 0 0 10,980 742 - Annual Stone Cleaning 0 6,200 0 0 0 0 0 0 0 0 0 0 6,200 742 - Common Area Carpet Cleaning 1,195 0 0 1,195 0 0 1,195 0 0 1,195 0 0 4,780 5490-0000 Pest Control 94 94 94 94 94 94 94 94 94 94 94 94 1,128 5491-0000 Misc Repair/Maint 1,605 350 350 1,605 350 350 1,605 350 350 1,605 350 350 9,220
Database: Budgeting and Forecasting Detail Proforma Page: 4 Date:
Time:
Total
Report:
Base Currency:
ESSEXREALTY
6/13/2024
Essex Realty SaaS DB 2:37 PM
Accrual
1492
2024 - 742 - Fiscal
B&F Budget:
Budget amounts from 07/24 to 06/25
07/24 08/24 09/24 10/24 11/24 12/24 01/25 02/25 03/25 04/25 05/25 06/25 BF_PROFORMD Detailed & Summarized
Entity: CITY OF LAGUNA HILLS
742 - Common Area Wood Restoration 1,255 0 0 1,255 0 0 1,255 0 0 1,255 0 0 5,020 742 - Contingency Repair 350 350 350 350 350 350 350 350 350 350 350 350 4,200 5495-0000 Onsite Maint Personnel 2,545 2,545 2,545 2,810 2,810 2,810 2,810 2,810 2,810 2,810 2,810 2,810 32,925 TOTAL REPAIRS & MAINTENANCE 10,264 10,289 4,739 9,254 6,554 9,079 11,804 7,354 4,354 9,254 7,854 4,354 95,153
UTILITIES
5499-0000 Electricity-General 19,893 29,262 26,277 21,628 8,350 9,157 10,416 11,053 10,038 14,235 11,402 7,797 179,508 5500-0000 Gas 61 33 15 17 15 16 70 361 137 36 47 167 975 5502-0000 Water & Sewer 1,558 1,886 1,909 1,785 2,245 1,112 845 518 807 946 965 1,324 15,900 5504-0000 Property Telephone 150 150 150 150 150 150 150 150 150 150 150 150 1,800 TOTAL UTILITIES 21,662 31,331 28,351 23,580 10,760 10,435 11,481 12,082 11,132 15,367 12,564 9,438 198,183
PARKING LOT
5510-0000 Pkg Lot-Lighting 50 50 50 50 2,250 50 50 2,250 50 50 50 50 5,000 742 - Contingency Repair 50 50 50 50 50 50 50 50 50 50 50 50 600 742 - Palm Tree Holiday Decor Installation 0 0 0 0 2,200 0 0 2,200 0 0 0 0 4,400 5525-0000 Pkg Lot-Sweeping 291 291 291 291 291 291 291 291 291 291 291 291 3,492 TOTAL PARKING LOT 341 341 341 341 2,541 341 341 2,541 341 341 341 341 8,492
LANDSCAPING
5560-0000 Landscaping Contract 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 31,200 5562-0000 Landscaping-Interior 380 380 380 380 380 495 380 380 380 380 380 380 4,675 742 - Interior Services 380 380 380 380 380 495 380 380 380 380 380 380 4,675 5565-0000 Fountain Maintenance 575 325 325 325 325 325 575 325 325 325 325 325 4,400 TOTAL LANDSCAPE 3,555 3,305 3,305 3,305 3,305 3,420 3,555 3,305 3,305 3,305 3,305 3,305 40,275
INSURANCE
5805-0000 Insurance 10,671 10,671 10,671 10,671 10,671 10,671 10,671 10,671 10,671 10,671 10,671 10,671 128,050 TOTAL INSURANCE 10,671 10,671 10,671 10,671 10,671 10,671 10,671 10,671 10,671 10,671 10,671 10,671 128,050
REAL ESTATE TAXES
6205-0000 Real Estate Taxes 0 0 0 0 4,231 0 0 0 4,231 0 0 0 8,462
Database: Budgeting and Forecasting Detail Proforma Page: 5 Date:
Time:
Total
Report:
Base Currency:
ESSEXREALTY
6/13/2024
Essex Realty SaaS DB 3:10 PM
Accrual
1492
2024 - 742 - Fiscal
B&F Budget:
Budget amounts from 07/24 to 06/25
07/24 08/24 09/24 10/24 11/24 12/24 01/25 02/25 03/25 04/25 05/25 06/25 BF_PROFORMD Detailed & Summarized
Entity: CITY OF LAGUNA HILLS
TOTAL REAL ESTATE TAXES 0 0 0 0 4,231 0 0 0 4,231 0 0 0 8,462 TOTAL DIRECT EXPENSE 65,137 79,758 66,346 65,796 64,708 52,436 56,684 60,305 53,161 57,770 62,394 50,519 735,019 NET OPERATING INCOME -1,142 -13,017 -3,086 -2,536 -1,113 11,204 6,956 3,417 10,561 5,952 1,550 14,255 33,000
INDIRECT EXPENSES / INCOME
7305-0000 Advertising & Promotion 0 0 0 0 2,600 1,500 0 0 0 0 0 0 4,100 742 - Interior Holiday Decor 0 0 0 0 2,600 0 0 0 0 0 0 0 2,600 742 - Tenant Appreciation 0 0 0 0 0 1,500 0 0 0 0 0 0 1,500 7310-0000 Legal Fees 150 0 0 150 0 0 150 0 0 150 0 0 600 7320-0000 Admin & Professional Exp. 50 50 50 50 50 50 50 50 50 50 50 50 600 742 - Contingency Administrative Expense 50 50 50 50 50 50 50 50 50 50 50 50 600 7326-0000 Environmental Expense 0 224 0 0 0 0 0 1,175 0 0 0 0 1,399 742 - Annual Inspection 0 224 0 0 0 0 0 0 0 0 0 0 224
742 - Annual Utility Compliance 0 0 0 0 0 0 0 1,175 0 0 0 0 1,175 7330-0000 Tenant Space Refurb 500 0 0 500 0 0 500 0 0 500 0 0 2,000 7333-0000 Repairs & Maint- Indirect 8,030 390 390 6,645 1,390 390 6,645 390 390 11,725 390 390 37,165 742 - Annual Camera Maintenance 0 0 0 0 0 0 0 0 0 3,600 0 0 3,600 742 - Annual Generator Inspection | Maintenance 0 0 0 0 0 0 0 0 0 1,480 0 0 1,480 742 - City's Office Wood Restoration 1,255 0 0 1,255 0 0 1,255 0 0 1,255 0 0 5,020 742 - Contingency Repairs/Maint City's Office 5,000 0 0 5,000 0 0 5,000 0 0 5,000 0 0 20,000 742 - Generator Battery Replacement Contingency 1,385 0 0 0 0 0 0 0 0 0 0 0 1,385 742 - Generator Load Bank Test 0 0 0 0 1,000 0 0 0 0 0 0 0 1,000 742 - SSD Access Control 390 390 390 390 390 390 390 390 390 390 390 390 4,680 TOTAL INDIRECT EXPENSES / INCOME 8,730 664 440 7,345 4,040 1,940 7,345 1,615 440 12,425 440 440 45,864 NET INCOME -9,872 -13,681 -3,526 -9,881 -5,153 9,264 -389 1,802 10,121 -6,473 1,110 13,815 -12,864
OTHER SOURCES AND USE OF CASH
1230-0000 Capital Improvements 14,000 0 53,600 0 110,000 14,000 0 0 14,000 0 30,000 0 235,600 742 - (5) WHSP Unit Replacement 14,000 0 14,000 0 0 14,000 0 0 14,000 0 14,000 0 70,000 742 - Ext. Half Wall Repair | Paint 0 0 0 0 0 0 0 0 0 0 16,000 0 16,000
Database: Budgeting and Forecasting Detail Proforma Page: 6 Date:
Time:
Total
Report:
Base Currency:
ESSEXREALTY
6/13/2024
Essex Realty SaaS DB 2:37 PM
Accrual
1492
2024 - 742 - Fiscal
B&F Budget:
Budget amounts from 07/24 to 06/25
07/24 08/24 09/24 10/24 11/24 12/24 01/25 02/25 03/25 04/25 05/25 06/25 BF_PROFORMD Detailed & Summarized
Entity: CITY OF LAGUNA HILLS
742 - Roof Repair Underlayment - Section A 0 0 39,600 0 0 0 0 0 0 0 0 0 39,600 742 - Termite Treatment Fumigation 0 0 0 0 110,000 0 0 0 0 0 0 0 110,000 1240-0000 Tenant Improvements 0 0 0 0 0 0 0 250,000 0 0 0 0 250,000 742 - Build Out Suite 250 0 0 0 0 0 0 0 250,000 0 0 0 0 250,000 1260-0000 Lease Commissions 1,761 0 0 0 5,015 0 858 0 0 0 3,051 0 10,685 742 - Alan Pace - Renewal - 250E 0 0 0 0 0 0 254 0 0 0 0 0 254 742 - Domarina Pace - Renewal - 250C 0 0 0 0 0 0 191 0 0 0 0 0 191 742 - Elina Kamrany - New Lease - 250D 420 0 0 0 0 0 0 0 0 0 0 0 420 742 - Fay Blix - Renewal - 301 0 0 0 0 5,015 0 0 0 0 0 0 0 5,015 742 - James Ferrara - Renewal - 250B 0 0 0 0 0 0 191 0 0 0 0 0 191 742 - John A. Rosenbaum - Renewal - 250A 0 0 0 0 0 0 222 0 0 0 0 0 222 742 - Lewellen Accountant - Renewal - 220 1,341 0 0 0 0 0 0 0 0 0 0 0 1,341 742 - Premier Group Int'l - Renewal - 203 0 0 0 0 0 0 0 0 0 0 3,051 0 3,051 TOTAL OTHER SOURCES AND USE OF CASH 15,761 0 53,600 0 115,015 14,000 858 250,000 14,000 0 33,051 0 496,285 NET CASHFLOW -25,633 -13,681 -57,126 -9,881 -120,168 -4,736 -1,247 -248,198 -3,879 -6,473 -31,941 13,815 -509,149
Monthly Suite Forecast Page: 1
Date:
Time:
Rentable Sq. Ft. Projected
Total PSF
Avg.
Database:
Budget ID:
Basis:
Base Currency:
Bldg Suite Area Effective Rent Start Lease Expires
Calculation Type:
Area Type:
Entity:
ESSEXREALTY
6/13/2024
2:37 PM
07/24 08/24 09/24 10/24 11/24 12/24 01/25 02/25 03/25 04/25 05/25 06/25 2024 - 742 - Fiscal
Accrual
USD
742 - STD_Rev - 742
For Year 2024
Unit of Measure:
None
GLA
CITY OF LAGUNA HILLS
Square Feet
742 000 Available 552
742 100 CITY OF LAGUNA HILLS 7/1/2004 12/31/2099
Effective -7/1/2024 21,033
CAM Common Area Maintenance 11,046.51 11,046.51 11,046.51 11,046.51 11,046.51 11,046.51 11,046.51 11,046.51 11,046.51 11,046.51 11,046.51 11,046.51 132,558.12 6.302 CCA Contra CAM -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -117,079.44 -5.566 CON Contra Revenue -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -549,964.80 -26.148 RNT Base Rent 45,830.40 45,830.40 45,830.40 45,830.40 45,830.40 45,830.40 45,830.40 45,830.40 45,830.40 45,830.40 45,830.40 45,830.40 549,964.80 26.148 Total Rent For Lease 1,289.89 1,289.89 1,289.89 1,289.89 1,289.89 1,289.89 1,289.89 1,289.89 1,289.89 1,289.89 1,289.89 1,289.89 15,478.68 0.736 742 100A Available 0
742 100B Available 0
742 110 Available 0
742 130 BANC OF CALIFORNIA 11/1/2015 10/31/2025
Effective -7/1/2024 2,394
CAM Common Area Maintenance 618.85 618.85 618.85 618.85 618.85 618.85 618.85 618.85 618.85 618.85 618.85 618.85 7,426.20 3.102 RNT Base Rent 5,755.17 5,755.17 5,755.17 5,755.17 5,927.83 5,927.83 5,927.83 5,927.83 5,927.83 5,927.83 5,927.83 5,927.83 70,443.32 29.425 Total Rent For Lease 6,374.02 6,374.02 6,374.02 6,374.02 6,546.68 6,546.68 6,546.68 6,546.68 6,546.68 6,546.68 6,546.68 6,546.68 77,869.52 32.527 742 150 THE COUNTY OF ORANGE 2/1/2006 5/31/2032
Effective -7/1/2024 1,769
RNT Base Rent 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,516.23 111,145.89 62.830 Total Rent For Lease 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,239.06 9,516.23 111,145.89 62.830 742 200 BERGER HARRISON APC 6/1/2022 8/31/2027
Effective -7/1/2024 1,568
CAM Common Area Maintenance 94.68 94.68 94.68 94.68 94.68 94.68 94.68 94.68 94.68 94.68 94.68 94.68 1,136.16 0.725 RNT Base Rent 3,742.86 3,742.86 3,742.86 3,742.86 3,742.86 3,742.86 3,742.86 3,742.86 3,742.86 3,742.86 3,742.86 3,855.15 45,026.61 28.716 Total Rent For Lease 3,837.54 3,837.54 3,837.54 3,837.54 3,837.54 3,837.54 3,837.54 3,837.54 3,837.54 3,837.54 3,837.54 3,949.83 46,162.77 29.441 742 201 SENATE RULES COMMITTEE 5/16/2015 2/28/2027
Effective -7/1/2024 1,274
RNT Base Rent 3,081.15 3,081.15 3,081.15 3,081.15 3,081.15 3,081.15 3,081.15 3,081.15 3,081.15 3,081.15 3,204.39 3,204.39 37,220.28 29.215 Total Rent For Lease 3,081.15 3,081.15 3,081.15 3,081.15 3,081.15 3,081.15 3,081.15 3,081.15 3,081.15 3,081.15 3,204.39 3,204.39 37,220.28 29.215 742 203 PREMIER GROUP INTERNATIONAL 2/1/2019 4/30/2025
Effective -7/1/2024 1,377
CAM Common Area Maintenance 359.32 359.32 359.32 359.32 359.32 359.32 359.32 359.32 359.32 359.32 359.32 359.32 4,311.84 3.131 RNT Base Rent 3,291.03 3,291.03 3,291.03 3,291.03 3,291.03 3,291.03 3,291.03 3,291.03 3,291.03 3,291.03 3,389.76 3,389.76 39,689.82 28.823 Total Rent For Lease 3,650.35 3,650.35 3,650.35 3,650.35 3,650.35 3,650.35 3,650.35 3,650.35 3,650.35 3,650.35 3,749.08 3,749.08 44,001.66 31.955 742 205 Available 709
742 207 Available 1,634
742 210 NYA LLC 7/1/2019 6/30/2029
Effective -7/1/2024 1,987
CAM Common Area Maintenance 518.50 518.50 518.50 518.50 518.50 518.50 518.50 518.50 518.50 518.50 518.50 518.50 6,222.00 3.131
Monthly Suite Forecast Page: 2
Date:
Time:
Rentable Sq. Ft. Projected
Total PSF
Avg.
Database:
Budget ID:
Basis:
Base Currency:
Bldg Suite Area Effective Rent Start Lease Expires
Calculation Type:
Area Type:
Entity:
ESSEXREALTY
6/13/2024
2:37 PM
07/24 08/24 09/24 10/24 11/24 12/24 01/25 02/25 03/25 04/25 05/25 06/25 2024 - 742 - Fiscal
Accrual
USD
742 - STD_Rev - 742
For Year 2024
Unit of Measure:
None
GLA
CITY OF LAGUNA HILLS
Square Feet
RNT Base Rent 5,106.59 5,106.59 5,106.59 5,106.59 5,106.59 5,106.59 5,106.59 5,106.59 5,106.59 5,106.59 5,106.59 5,106.59 61,279.08 30.840 Total Rent For Lease 5,625.09 5,625.09 5,625.09 5,625.09 5,625.09 5,625.09 5,625.09 5,625.09 5,625.09 5,625.09 5,625.09 5,625.09 67,501.08 33.971 742 210A Available 0
742 220 LEWELLEN ACCOUNTANCY CORP. 10/1/2013 1/31/2024
Effective -7/1/2024 1,855
CAM Common Area Maintenance 545.04 545.04 545.04 545.04 545.04 545.04 545.04 545.04 545.04 545.04 545.04 545.04 6,540.48 3.526 RNT Base Rent 4,470.92 4,470.92 4,470.92 4,470.92 4,470.92 4,470.92 4,470.92 4,470.92 4,470.92 4,470.92 4,470.92 4,470.92 53,651.04 28.922 Total Rent For Lease 5,015.96 5,015.96 5,015.96 5,015.96 5,015.96 5,015.96 5,015.96 5,015.96 5,015.96 5,015.96 5,015.96 5,015.96 60,191.52 32.448 742 230 DR. KOOROSH HOSN DDS 3/1/2000 7/31/2028
Effective -7/1/2024 1,098
CAM Common Area Maintenance 294.41 294.41 294.41 294.41 294.41 294.41 294.41 294.41 294.41 294.41 294.41 294.41 3,532.92 3.218 RNT Base Rent 3,611.09 3,611.09 3,611.09 3,611.09 3,611.09 3,611.09 3,611.09 3,611.09 3,611.09 3,611.09 3,611.09 3,719.42 43,441.41 39.564 Total Rent For Lease 3,905.50 3,905.50 3,905.50 3,905.50 3,905.50 3,905.50 3,905.50 3,905.50 3,905.50 3,905.50 3,905.50 4,013.83 46,974.33 42.782 742 24035 Available 0
742 250 Available 0
742 250A JOHN A ROSENBAUM 9/1/2022 1/31/2025
Effective -7/1/2024 205
RNT Base Rent 719.55 719.55 719.55 719.55 719.55 719.55 719.55 741.00 741.00 741.00 741.00 741.00 8,741.85 42.643 Total Rent For Lease 719.55 719.55 719.55 719.55 719.55 719.55 719.55 741.00 741.00 741.00 741.00 741.00 8,741.85 42.643 742 250B JAMES R. FERRARA 9/1/2022 1/31/2025
Effective -7/1/2024 155
RNT Base Rent 618.45 618.45 618.45 618.45 618.45 618.45 618.45 637.36 637.36 637.36 637.36 637.36 7,515.95 48.490 Total Rent For Lease 618.45 618.45 618.45 618.45 618.45 618.45 618.45 637.36 637.36 637.36 637.36 637.36 7,515.95 48.490 742 250C ALAN & DOMARINA PACE 9/1/2022 1/31/2025
Effective -7/1/2024 140
RNT Base Rent 618.80 618.80 618.80 618.80 618.80 618.80 618.80 637.00 637.00 637.00 637.00 637.00 7,516.60 53.690 Total Rent For Lease 618.80 618.80 618.80 618.80 618.80 618.80 618.80 637.00 637.00 637.00 637.00 637.00 7,516.60 53.690 742 250D ELINA KAMRANY 7/1/2024 7/31/2025
Effective -7/1/2024 205
RNT Base Rent 0.00 700.00 700.00 700.00 700.00 700.00 700.00 700.00 700.00 700.00 700.00 700.00 7,700.00 37.561 Total Rent For Lease 0.00 700.00 700.00 700.00 700.00 700.00 700.00 700.00 700.00 700.00 700.00 700.00 7,700.00 37.561 742 250E ALAN PACE 9/1/2022 1/31/2025
Effective -7/1/2024 295
RNT Base Rent 823.05 823.05 823.05 823.05 823.05 823.05 823.05 847.00 847.00 847.00 847.00 847.00 9,996.35 33.886 Total Rent For Lease 823.05 823.05 823.05 823.05 823.05 823.05 823.05 847.00 847.00 847.00 847.00 847.00 9,996.35 33.886 742 255 Available 566
742 260 CARNO LAW GROUP 3/1/2019 5/31/2024
Effective -7/1/2024 3,028
RNT Base Rent 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,613.15 76,559.95 25.284
Monthly Suite Forecast Page: 3
Date:
Time:
Rentable Sq. Ft. Projected
Total PSF
Avg.
Database:
Budget ID:
Basis:
Base Currency:
Bldg Suite Area Effective Rent Start Lease Expires
Calculation Type:
Area Type:
Entity:
ESSEXREALTY
6/13/2024
2:37 PM
07/24 08/24 09/24 10/24 11/24 12/24 01/25 02/25 03/25 04/25 05/25 06/25 2024 - 742 - Fiscal
Accrual
USD
742 - STD_Rev - 742
For Year 2024
Unit of Measure:
None
GLA
CITY OF LAGUNA HILLS
Square Feet
Total Rent For Lease 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,358.80 6,613.15 76,559.95 25.284 742 300 Available 672
742 301 FAY BLIX 9/1/2012 10/31/2024
Effective -7/1/2024 2,312
CAM Common Area Maintenance 139.60 139.60 139.60 139.60 139.60 139.60 139.60 139.60 139.60 139.60 139.60 139.60 1,675.20 0.725 RNT Base Rent 5,410.08 5,410.08 5,410.08 5,410.08 5,572.38 5,572.38 5,572.38 5,572.38 5,572.38 5,572.38 5,572.38 5,572.38 66,219.36 28.642 Total Rent For Lease 5,549.68 5,549.68 5,549.68 5,549.68 5,711.98 5,711.98 5,711.98 5,711.98 5,711.98 5,711.98 5,711.98 5,711.98 67,894.56 29.366 742 304 AGATHA GLOBAL TECH 12/1/2017 11/30/2026
Effective -7/1/2024 614
CAM Common Area Maintenance 159.84 159.84 159.84 159.84 159.84 159.84 159.84 159.84 159.84 159.84 159.84 159.84 1,918.08 3.124 RNT Base Rent 1,492.02 1,492.02 1,492.02 1,492.02 1,492.02 1,536.78 1,536.78 1,536.78 1,536.78 1,536.78 1,536.78 1,536.78 18,217.56 29.670 Total Rent For Lease 1,651.86 1,651.86 1,651.86 1,651.86 1,651.86 1,696.62 1,696.62 1,696.62 1,696.62 1,696.62 1,696.62 1,696.62 20,135.64 32.794 742 310 BERGER HARRISON APC 8/1/2023 8/31/2027
Effective -7/1/2024 883
RNT Base Rent 0.00 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 22,509.85 25.492 Total Rent For Lease 0.00 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 2,046.35 22,509.85 25.492 742 320 DAYLE MCINTOSH CENTER 12/21/2014 8/31/2024
Effective -7/1/2024 1,218
CAM Common Area Maintenance 346.43 346.43 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 692.86 0.569 RNT Base Rent 3,134.75 3,134.75 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,269.50 5.147 Total Rent For Lease 3,481.18 3,481.18 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,962.36 5.716 742 320A Available 0
742 320B Available 0
742 320C Available 0
742 320D Available 0
742 330 CAROLYN BEHRENS 6/1/2017 5/31/2027
Effective -7/1/2024 800
CAM Common Area Maintenance 208.26 208.26 208.26 208.26 208.26 208.26 208.26 208.26 208.26 208.26 208.26 208.26 2,499.12 3.124 RNT Base Rent 1,946.88 1,946.88 1,946.88 1,946.88 1,946.88 1,946.88 1,946.88 1,946.88 1,946.88 1,946.88 1,946.88 2,024.76 23,440.44 29.301 Total Rent For Lease 2,155.14 2,155.14 2,155.14 2,155.14 2,155.14 2,155.14 2,155.14 2,155.14 2,155.14 2,155.14 2,155.14 2,233.02 25,939.56 32.424 742 ECA Available 905
Yearly Rent Recap
CAM Common Area Maintenance 14,331.44 14,331.44 13,985.01 13,985.01 13,985.01 13,985.01 13,985.01 13,985.01 13,985.01 13,985.01 13,985.01 13,985.01 168,512.98 CCA Contra CAM -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -9,756.62 -117,079.44 CON Contra Revenue -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -45,830.40 -549,964.80 RNT Base Rent 105,250.65 107,997.00 104,862.25 104,862.25 105,197.21 105,241.97 105,241.97 105,324.48 105,324.48 105,324.48 105,546.45 106,376.47 1,266,549.66 Total Rent For Year 63,995.07 66,741.42 63,260.24 63,260.24 63,595.20 63,639.96 63,639.96 63,722.47 63,722.47 63,722.47 63,944.44 64,774.46 768,018.40
THE CITY OF LAGUNA HILLS CIVIC CENTER
2024-2025 BUDGET
REVENUE ASSUMPTIONS
TENANT NAME SUITE SQ FT
PREV.
MONTHLY
RENT
LEASE
TERM
LEASE
START DATE
LEASE
END
DATE
BASE
RENT
MONTHLY
FIXED
CAM
MONTHLY
NEW RATE
PSF
EFF.
RATE PSF INC RATE PSF
MTHLY
INCREASE
AMOUNT T.I.'S PSF T.I. $$ COMM % COMM $$
RENEWALS/EXPIRATIONS - CURRENT YEAR COST CARRY OVERS
1 $0.00 0.00 0.00 0.00 $0.00 $0.00 $0 2.5% $0
TOTALS 0 $0 $0
TENANT NAME SUITE SQ FT LEASE TERM
LEASE
START
DATE
LEASE
END
DATE
FREE
RENT
BASE
RENT
MONTHLY
FIXED
CAM
MONTHLY
NEW RATE
PSF
EFF.
RATE PSF
T.I.'S
PSF T.I. $$ COMM % COMM $$
VACANT LEASE-UP ASSUMPTIONS - BUDGET YEAR
1 Elina Kamrany - New Lease 250D 205 13 7/1/2024 7/31/2025 1 mos $700.00 $0.00 $3.41 $0.00 $0 5.0% $420 2 Tenant 2 - Remains vacant 2024/ 2025 320 1,218 $0.00 $0 6.0% $0 3 Tenant 3 - Remains vacant 2024/ 2025 205/207 2,343 $250,000 6.0% $0 TOTALS 3,766 $250,000 $420
TENANT NAME SUITE SQ FT
PREV.
MONTHLY
RENT
LEASE
TERM
LEASE
START DATE
LEASE
END
DATE
BASE
RENT
MONTHLY
FIXED
CAM
MONTHLY
NEW RATE
PSF
EFF.
RATE PSF
T.I.'S
PSF T.I. $$ COMM % COMM $$
TWO OR MORE YEAR RENEWALS/EXPIRATIONS - BUDGET YEAR
1 FAY BLIX 301 2,312 $2.34 36 11/1/2024 10/31/2027 $5,572.38 $122.18 $2.41 $2.41 $0.00 $0 2.5% $5,015 No Increases? $5,572.38 2 Lewellen Accountant 220 1,855 $2.34 12 7/1/2024 1/30/2026 $4,470.92 $431.28 $2.41 $2.41 $0.00 $0 2.5% $1,341 $4,470.92 3 Premier Group International 203 1,377 $2.39 36 5/1/2025 4/30/2028 $3,389.76 $431.28 $2.46 $2.46 $0.00 $0 2.5% $3,051 $3,389.76 $3,491.45 TOTALS 5,544 $0 $9,407
TENANT NAME 847 SQ FT
PREV.
MONTHLY
RENT
LEASE
TERM
LEASE
START DATE
LEASE
END
DATE
BASE
RENT
MONTHLY
FIXED
CAM
MONTHLY
NEW RATE
PSF
EFF.
RATE PSF
T.I.'S
PSF T.I. $$ COMM % COMM $$
ONE YEAR RENEWALS/EXPIRATIONS - BUDGET YEAR
1 James R. Ferrara 250B 155 $3.99 12 2/1/2025 1/31/2026 $637.36 $0.00 $4.11 $4.11 $0.00 $0 2.5% $191 $637.00 2 Alan & Domarina 250C 140 $4.42 12 2/1/2025 1/31/2026 $637.00 $0.00 $4.55 $4.55 $0.00 $0 2.5% $191 $637.36 3 John A. Rosenbaum 250A 205 $3.51 12 2/1/2025 1/31/2026 $741.00 $0.00 $3.62 $3.62 $0.00 $0 2.5% $222 $741.14 4 Alan Pace 250E 295 $2.79 12 2/1/2025 1/31/2026 $847.00 $0.00 $2.87 $2.87 $0.00 $0 2.5% $254 $847.74 TOTALS 795 $0 $859
ONE YEAR TI & LC TOTALS $0 $859
TWO OR MORE YEAR TI & LC TOTAL $250,000 $10,686 $11,545 NEW DRAFT LHC 2024-2025 Fiscal YR Budget.xlsx
ESSEX REALTY MANAGEMENT, INC.
6/13/2024
THE CITY OF LAGUNA HILLS CIVIC CENTER
2024-2025 BUDGET
EXPENSE ASSUMPTIONS
* Blue indicates areas where data is entered.
CURRENT
CATEGORY VENDOR COMMENTS RECURRING ANNUAL
SECURITY
5121 Security - Fire Alarms SSD/Fire Safety First 1) Fire Alarm Monitoring $255/billed quarterly (Jul/Oct/Jan/Apr).
2) Annual Fire Alarm testing $1,275/May.
3) Portion of the SSD Security system monitoring
and Maintenance Contract $130/Mo
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3,855 Yr. $3,855 Total Security $3,855
CLEANING
$ /psf/mo Avg Occ
5130 Cleaning Contract Able July - December rate will be $0.1095 per occupied sf. New amount per minimum wage
increase in January - June will be $0.1117
$0.128 92.0% $71,307 Yr. $71,307
Hrly Rate Hrs/day Days/wk (52 weeks/12)
5150 Additional Cleaning Merchants 1) Contract amount for dayporter. Contract amount $4,398.56 per month from July 2024-June
2025. Additional payment of $100 in December.
$24.49 8.0 5.0 $52,883 Yr. $52,883
$ /psf/mo Avg Occ
5160 Cleaning Supply Able Contract to be billed based on usage. Estimate of $868/mo based on .0135 psf for budget purposes.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $0.018 92.0% $10,199 Yr. $10,199 5180 Window Cleaning HSG 1) Annual Interior Window Cleaning $1,344/May 25'
2) Semi-Annual Exterior Window Cleaning w/
Boom Lift $2,573/November 24' and May 25'.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $6,490 Yr. $6,490 Total Cleaning $140,878
MANAGEMENT
Fee % Minimum
5305 Management Fee Essex Realty Mgmt 3.75% of gross rev. w/min. of $2,300/mo. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.75% 4,278 Yr. . . . . . . . . . . . . . . . . $54,456 Note: Fee calculated in Foresight ** $54,456
NEW DRAFT LHC 2024-2025 Fiscal YR Budget.xlsx
ESSEX REALTY MANAGEMENT, INC.
6/13/2024
THE CITY OF LAGUNA HILLS CIVIC CENTER
2024-2025 BUDGET
EXPENSE ASSUMPTIONS
* Blue indicates areas where data is entered.
CURRENT
CATEGORY VENDOR COMMENTS RECURRING ANNUAL
HVAC
5410 HVAC Contract Services Ontario Refrigeration/ Cox
Communications
1) Contract amount of $3,582 in August); $3,833
(Nov/Feb/June); including chemical treatments
and annual condenser coil cleaning.
2) DSL line for EMS systems $125/per mo
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $16,581 Yr $16,581 5415 HVAC Repairs & Maint. Ontario Refrigeration 1) 2,500 budgeted monthly as a contingency for repairs and addl. Maintenance.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $30,000 Yr $30,000 Total HVAC . $46,581
ELEVATOR
5435 Elevator Contract Svcs. Amtech/AT&T 1) Contract amount of $1,850/qtr. for August, and November, $1,942/qtr. for Feb, May
2) Permits $250 annually, May.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $7,834 Yr. $7,834 5440 Elevator Repair/Maint. Amtech Contingency for repairs $550/bi-annual. for any incidental overtime calls. Annual testing on
elevator state#134183, $1,700, May.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,800 Yr. $2,800 Total Elevator $10,634
REPAIR & MAINTENANCE
5445 Waterproofing & Roofing Ramon Total Roofing 1) Contract amount of $2,200/Ann'l (November) for gutter & roof cleaning.
2) Contingency for roofing repairs. $9,000 (Dec.
Jan, and February).
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $11,200 Yr. $11,200 5448 Fire, Life, Safety - Fire
Extinguisher Service
Fire Safety First 1) Annual Fire extinguishers service $650 including 6-year maintenance service and hydros
in September. 2) Contingency for the fire
extinguisher replacement, $450. 3) quarterly Fire
Sprinkler Inspection ($300 July/October/Jan).
Plus, one annual fire sprinkler test, $750. 4)
Contingency for Sprinkler Deficiency Repairs
$3,500 in May after the annual test (title 19 5-
year due date in 2028).
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $6,250 Yr. $6,250 5450 Painting - Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . .Contingency for touch-up painting $150/Quarterly.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $600 Yr. $600 5460 Plumbing Repairs/Supplies . . . . . . . . . . . . . . . . . . . . . . . . . .Contingency for repairs $1,000/Mo. Due to sewer pipe leaks/blockages. Bi-Annual Hydro-Jetting
Mainlines, $1,125 each, July and Dec.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $14,250 Yr. $14,250 5465 Electrical Repairs & Maint . . . . . . . . . . . . . . . . . . . . . . . . . .Contingency for electrical repairs $1,500/Qtr (bulbs and ballast replacement).
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,500 Qtr $6,000 5475 Doors & Locks Vortex Doors 1) Bi-Ann'l ADA Compliance Maint $600/Bi Annlly
2)Contingency for repair $100/Mo.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,400 Yr. $2,400 NEW DRAFT LHC 2024-2025 Fiscal YR Budget.xlsx
ESSEX REALTY MANAGEMENT, INC.
6/13/2024
THE CITY OF LAGUNA HILLS CIVIC CENTER
2024-2025 BUDGET
EXPENSE ASSUMPTIONS
* Blue indicates areas where data is entered.
CURRENT
CATEGORY VENDOR COMMENTS RECURRING ANNUAL
5480 Signs Repair & Maint. . . . . . . . . . . . . . . . . . . . . . . . . . .Contingency for building/parking signage $50/Qtrly
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $200 Yr. $200 5485 Flooring Repairs & Maint. MasterCare 1) $6,200 Annual cleaning/sealing of stone flooring throughout the lobby, 1st-2nd FL, and
City Planning Dept. (6) restrooms including stair
polishing.
3) $1,195/4x's per year (Jul, Oct, Jan, Apr) for
corridor carpet cleaning.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $10,980 Yr. $10,980 5490 Pest Control Skyline Pest Monthly contract amount of $94/mo. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,128 Yr. $1,128 5491 Misc. Repairs & Maint. Stoddard's Restoration |
Paragon Building Services
1) $1,255/qtr (Aug, Nov, Feb, May), for common
area wood restoration maintenance service.
2) $350/month budgeted as contingency.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $9,220 Yr. $9,220 5495 Onsite Maint. Paragon Building Services Monthly contract amount of $51.21/hr; 5% increase in October 2024, $53.77; Plus, $145 per
month mileage, uniform, and cellular expense.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $32,925 Yr. $32,925 Total R & M $95,153
UTILITIES
5499 Electricity - General Southern California Edison Based on prior year averages. July - Oct $24,265, and Nov-June $10,306.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $179,508 Yr. $179,508 5500 Gas Southern Cal. Gas Co. $28/mo. July-Nov, and $120/mo Dec-Jun . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $975 Yr. $975 5502 Water & Sewer El Toro Water Dist. Budgeted decrease due to El Toro Water district adjusting our usage square footage.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $15,900 Yr. $15,900 5503 Refuse Removal N/A Building does not pay due to public entity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $0 Mo $0 5504 Telephone AT&T 1) $150/mo for phone lines
(458-7292, 458-7929).
(583-7765).
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $150 Mo. $1,800 Total Utilities $198,183
PARKING LOT
5510 Pkg Lot - Lighting Shine Illumination 1) Palm tree holiday décor lighting the remaining half in Nov. $2,200 and the other half deposit in
Feb. $2,200.
2) Contingency for repairs $50/Mo. (All LED)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,000 Yr. $5,000 5525 Pkg Lot - Sweeping TSCM Monthly contract amount of $291/mo. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3,492 Mo. $3,492 Total Parking Lot $8,492
NEW DRAFT LHC 2024-2025 Fiscal YR Budget.xlsx
ESSEX REALTY MANAGEMENT, INC.
6/13/2024
THE CITY OF LAGUNA HILLS CIVIC CENTER
2024-2025 BUDGET
EXPENSE ASSUMPTIONS
* Blue indicates areas where data is entered.
CURRENT
CATEGORY VENDOR COMMENTS RECURRING ANNUAL
LANDSCAPING
5560 Landscaping - Exterior LandCare Logic Monthly contract amount of $2,600/Mo. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,600 Mo. $31,200 5561 Landscaping - Other LandCare Logic Included in Monthly contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $0 Yr. $0 5562 Landscaping - Interior Living Interior 1) Monthly contract amount of $360 2) Poinsettias for bldg. Dec. $115
3) Contingency for replacements $20/Mo.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $4,675 Mo. $4,675 5565 Fountain Maintenance Aquatico 1) Monthly contract amount of $225/Mo. 2) Contingency for repairs $100/Mo.
3) Bi-Ann'l acid wash in July & January $250/BiAnn'l
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $4,400 Yr. $4,400 Total Landscaping $40,275
INSURANCE
5805 Insurance - Property ERMAC & Alliant Liability, Property, and Earthquake with Admin fee included; City will join Joint Powers
Insurance Authority effective July 1, 2023,
resulting in savings. Payment will be made by
November.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $128,050 Yr. $128,050 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $0 Yr. $0 Total Insurance $128,050
TAXES
Parcel number Address of Parcel
Assessed
Value Tax Rate
Numerous Parcel #s Broken down by each suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 0.00% $0 Bi -Ann. $0 Based on prior year. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 0.00% $0 Bi -Ann. $0 Based on 23/24 Actuals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 0.00% $8,462 Ann. $8,462 Began billing secured tax bills for each suite 2012 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 0.00% $0 Bi -Ann. $0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 0.00% $0 Bi -Ann. $0 6205 Real Estate Taxes 0 0.00% $8,462 Ann. $8,462
Total Taxes $8,462
TOTAL OPERATING EXPENSES $735,019
Estimate only
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
NEW DRAFT LHC 2024-2025 Fiscal YR Budget.xlsx
ESSEX REALTY MANAGEMENT, INC.
6/13/2024
THE CITY OF LAGUNA HILLS CIVIC CENTER
2024-2025 BUDGET
EXPENSE ASSUMPTIONS
* Blue indicates areas where data is entered.
CURRENT
CATEGORY VENDOR COMMENTS RECURRING ANNUAL
INDIRECT OPERATING EXPENSES
7305 Advertising & Promotion . . . . . . . . . . . . . . . . . . . . . . . . . .1) Holiday interior décor install in Nov. $2,600 with refresh and replacing lost ornaments.
2) Tenant appreciation in Dec. $1,500
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $4,100 Yr. $4,100 7310 Legal Fees . . . . . . . . . . . . . . . . . . . . . . . . . .Contingency for legal council review $150/Quarterly.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50 Mo. $600 7320 Admin & Professional Exp . . . . . . . . . . . . . . . . . . . . . . . . . .1) Contingency amount $50/Mo. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $600 Yr. $600 7326 Environmental Expense County of Orange Annual Env. Inspection, paid in August, $224; annual utility compliance in February, $1,175.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,399 Yr. $1,399 7330 Tenant Space Refurb . . . . . . . . . . . . . . . . . . . . . . . . . .Contingency for minor vacant suite repairs prior to new tenant leasing $500/Quarterly.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500 Qtr. $2,000 7333 Repairs & Maint. Indirect Dixie Diesel
SSD Alarm
Millenium Alarm Systems
Stoddards Restoration General
Contractor for the City
Contract for generator maintenance. The
generator only serves the City space.
1) Generator load bank test in Nov. $1,000.
2) Generator bi-annual service & inspection billed
annually in April, $1,480.
3) Generator battery replacement contingency,
$1,385.
4) SSD Access Control Oct $4,673.
5) Annual Camera Maintenance Service, $3,600.
6) Wood restoration, city offices wood restoration
maintenance service (Sept/Nov/Feb/May)
$1,255/Qtr. 7) General R/M
Service for the City's office, $5,000 per quarter.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $37,165 Yr. $37,165 TOTAL INDIRECT EXPENSES $45,864
CAPITAL
1230 Capital Improvements Item Comments Month
1 Roof Repair Underlayment - Section A
Installing a 2-ply reinforced coating system and
underlayment to Section A (above Banc of
California).
September $39,600
Yr.
$39,600
2 (5) WHSP Unit Replacement 3-ton water heat source pump July | Sept. | Dec. | March | May $70,000
Yr.
$70,000
3 Termite Treatment Termite Treatment fumigation November $110,000 Yr. $110,000 5 Exterior Half Wall Paint and Repair Estimated Cost for Exterior half wall repair and Paint. May $16,000 Yr. $16,000
Total Capital Improvements $235,600
1240 Tenant Improvements * Amounts from Revenue Assumption Worksheet * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1260 Leasing Commissions * Amounts from Revenue Assumption Worksheet * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $250,000.00
$10,686.18
NEW DRAFT LHC 2024-2025 Fiscal YR Budget.xlsx
ESSEX REALTY MANAGEMENT, INC.
6/13/2024
THE CITY OF LAGUNA HILLS CIVIC CENTER
2024-2025 BUDGET
July August September October November December January February March April May June Total Annual 5130
Contract Cleaning
0.1209 $5,848 $5,848 $5,848 $5,848 $5,848 $5,848 $6,036 $6,036 $6,036 $6,036 $6,036 $6,036 $71,307
0.127871
5160
Cleaning Supply
$0.018 $850 $850 $850 $850 $850 $850 $850 $850 $850 $850 $850 $850 $10,199
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6/13/2024
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ESSEXREALTY
CITY OF LAGUNA HILLS
From 07/24 to 06/25
07/24 08/24 09/24 10/24 11/24 12/24 01/25 02/25 03/25 04/25 05/25 06/25 BF_OCCVAC
Rent Start End Date
Occupancy Vacancy Report
2988
742 - STD_Rev - 742
GROSS LEASEABLE AREA
Physical
CITY OF LAGUNA HILLS
000 Vacant 552 552 552 552 552 552 552 552 552 552 552 552 552 100 CITY OF LAGUNA HILLS 21,033 7/1/2004 12/31/2099 21,033 21,033 21,033 21,033 21,033 21,033 21,033 21,033 21,033 21,033 21,033 21,033 130 BANC OF CALIFORNIA 2,394 11/1/2015 10/31/2025 2,394 2,394 2,394 2,394 2,394 2,394 2,394 2,394 2,394 2,394 2,394 2,394 150 THE COUNTY OF ORANGE 1,769 2/1/2006 5/31/2032 1,769 1,769 1,769 1,769 1,769 1,769 1,769 1,769 1,769 1,769 1,769 1,769 160 THE COUNTY OF ORANGE 2,697 6/1/2022 5/31/2032 2,697 2,697 2,697 2,697 2,697 2,697 2,697 2,697 2,697 2,697 2,697 2,697 200 BERGER HARRISON APC 1,568 6/1/2022 8/31/2027 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 201 SENATE RULES COMMITTEE 1,274 5/16/2015 2/28/2027 1,274 1,274 1,274 1,274 1,274 1,274 1,274 1,274 1,274 1,274 1,274 1,274 203 PREMIER GROUP INTERNATIONAL1,377 2/1/2019 4/30/2028 1,377 1,377 1,377 1,377 1,377 1,377 1,377 1,377 1,377 1,377 1,377 1,377 205 Vacant 709 709 709 709 709 709 709 709 709 709 709 709 709 207 Vacant 1,634 1,634 1,634 1,634 1,634 1,634 1,634 1,634 1,634 1,634 1,634 1,634 1,634 210 NYA LLC 1,987 7/1/2019 6/30/2029 1,987 1,987 1,987 1,987 1,987 1,987 1,987 1,987 1,987 1,987 1,987 1,987 220 LEWELLEN ACCOUNTANCY CORP.1,855 10/1/2013 6/30/2025 1,855 1,855 1,855 1,855 1,855 1,855 1,855 1,855 1,855 1,855 1,855 1,855 230 DR. KOOROSH HOSN DDS 1,098 3/1/2000 7/31/2028 1,098 1,098 1,098 1,098 1,098 1,098 1,098 1,098 1,098 1,098 1,098 1,098 250A JOHN A ROSENBAUM 205 9/1/2022 1/31/2026 205 205 205 205 205 205 205 205 205 205 205 205 250B JAMES R. FERRARA 155 9/1/2022 1/31/2026 155 155 155 155 155 155 155 155 155 155 155 155 250C ALAN & DOMARINA PACE 140 9/1/2022 1/31/2026 140 140 140 140 140 140 140 140 140 140 140 140 250D ELINA KAMRANY 205 7/1/2024 7/31/2025 205 205 205 205 205 205 205 205 205 205 205 205 250E ALAN PACE 295 9/1/2022 1/31/2026 295 295 295 295 295 295 295 295 295 295 295 295 255 Vacant 566 566 566 566 566 566 566 566 566 566 566 566 566 260 CARNO LAW GROUP 3,028 3/1/2019 5/31/2026 3,028 3,028 3,028 3,028 3,028 3,028 3,028 3,028 3,028 3,028 3,028 3,028 300 Vacant 672 672 672 672 672 672 672 672 672 672 672 672 672 301 FAY BLIX 2,312 9/1/2012 10/31/2027 2,312 2,312 2,312 2,312 2,312 2,312 2,312 2,312 2,312 2,312 2,312 2,312 304 AGATHA GLOBAL TECH 614 12/1/2017 11/30/2026 614 614 614 614 614 614 614 614 614 614 614 614 310 BERGER HARRISON APC 883 8/1/2023 8/31/2027 883 883 883 883 883 883 883 883 883 883 883 883 320 Vacant 1,218 0 0 1,218 1,218 1,218 1,218 1,218 1,218 1,218 1,218 1,218 1,218 320 DAYLE MCINTOSH CENTER 1,218 12/21/2014 8/31/2024 1,218 1,218 0 0 0 0 0 0 0 0 0 0 330 CAROLYN BEHRENS 800 6/1/2017 5/31/2027 800 800 800 800 800 800 800 800 800 800 800 800 ECA Vacant 905 905 905 905 905 905 905 905 905 905 905 905 905 46,907 46,907 45,689 45,689 45,689 45,689 45,689 45,689 45,689 45,689 45,689 45,689
90.30% 90.30% 87.96% 87.96% 87.96% 87.96% 87.96% 87.96% 87.96% 87.96% 87.96% 87.96% Occupied SF
Occupancy %
Vacant 5,038 5,038 6,256 6,256 6,256 6,256 6,256 6,256 6,256 6,256 6,256 6,256 Total SF 51,945 51,945 51,945 51,945 51,945 51,945 51,945 51,945 51,945 51,945 51,945 51,945
THE CITY OF LAGUNA HILLS CIVIC CENTER
2024-2025 BUDGET
MONTHLY OCCUPANCY WORKSHEET
TENANT ADDR/SUITE SQ FT JULY AUG SEPT OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE 1 Vacant - Measurement Issue 000 905 905 905 905 905 905 905 905 905 905 905 905 905 2 City of Laguna Hills 100 21,033 21,033 21,033 21,033 21,033 21,033 21,033 21,033 21,033 21,033 21,033 21,033 21,033 3 Banc of California 130 2,394 2,394 2,394 2,394 2,394 2,394 2,394 2,394 2,394 2,394 2,394 2,394 2,394 4 County Recorder 150 1,769 1,769 1,769 1,769 1,769 1,769 1,769 1,769 1,769 1,769 1,769 1,769 1,769 5 County Recorder Passport 160 2,697 2,697 2,697 2,697 2,697 2,697 2,697 2,697 2,697 2,697 2,697 2,697 2,697 6 Berger Harrison APC 200 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 1,568 7 Senator Katherin Blakespear 201 1,274 1,274 1,274 1,274 1,274 1,274 1,274 1,274 1,274 1,274 1,274 1,274 1,274 8 Premier Group International 203 1,377 1,377 1,377 1,377 1,377 1,377 1,377 1,377 1,377 1,377 1,377 1,377 1,377 9 Vacant 205 709 0 0 0 0 0 0 0 0 0 0 0 0
10 Vacant 207 1,634 0 0 0 0 0 0 0 0 0 0 0 0
11 NYA LLC 210 1,987 1,987 1,987 1,987 1,987 1,987 1,987 1,987 1,987 1,987 1,987 1,987 1,987 12 Lewellen Accountancy 220 1,855 1,855 1,855 1,855 1,855 1,855 1,855 1,855 1,855 1,855 1,855 1,855 1,855 13 Dr. Koorosh Hosn 230 1,098 1,098 1,098 1,098 1,098 1,098 1,098 1,098 1,098 1,098 1,098 1,098 1,098 14 John A. Rosenbaum 250A 205 250 250 250 250 250 250 250 250 250 250 250 250 15 James R. Ferrara 250B 155 155 155 155 155 155 155 155 155 155 155 155 155 16 Alan & Domarina 250C 140 140 140 140 140 140 140 140 140 140 140 140 140 17 Elina Kamrany 250D 205 205 205 205 205 205 205 205 205 205 205 205 205 18 Alan Pace 250E 295 295 295 295 295 295 295 295 295 295 295 295 295 19 Chamber of Commerce 255 566 566 566 566 566 566 566 566 566 566 566 566 566 20 Carno Law Group 260 3,028 3,028 3,028 3,028 3,028 3,028 3,028 3,028 3,028 3,028 3,028 3,028 3,028 21 Vacant 300 672 0 0 0 0 0 0 0 0 0 0 0 0
22 Fay Blix 301 2,312 2,312 2,312 2,312 2,312 2,312 2,312 2,312 2,312 2,312 2,312 2,312 2,312 23 First American Advisors 304 614 614 614 614 614 614 614 614 614 614 614 614 614 24 Berger Harrison APC 310 883 833 883 883 883 883 883 883 883 883 883 883 883 25 Dayle McIntosh 320 1,218 1,218 0 0 0 0 0 0 0 0 0 0 0 26 Carolyn Behrens 330 800 800 800 800 800 800 800 800 800 800 800 800 800 OCCUPIED SF 51,393 48,373 47,205 47,205 47,205 47,205 47,205 47,205 47,205 47,205 47,205 47,205 47,205 OCCUPANCY % 100.00% 94.12% 91.85% 91.85% 91.85% 91.85% 91.85% 91.85% 91.85% 91.85% 91.85% 91.85% 91.85% 2024 2025
NEW DRAFT LHC 2024-2025 Fiscal YR Budget.xlsx
ESSEX REALTY MANAGEMENT, INC.
6/13/2024
Item No. 4.9
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 25, 2024
To: Mayor and Council Members
From: Joe Ames, Public Works Director/City Engineer
Issue: Award of Janitorial Services Agreement for the Laguna Hills Community Center to Savoy Ritz Group, Inc. dba The Ritz Companies Recommendation: That the City Council: 1) Award the Janitorial Services Agreement for the Laguna Hills Community Center to Savoy Ritz Group, Inc., dba The Ritz Companies, for an initial five (5) year contract term in the total maximum not-to-exceed contract amount of $955,000; and 2) Authorize the City Manager to execute the Janitorial Services Agreement with Savoy Ritz Group, Inc.
Background:
Effective March 1, 2024, the City terminated its agreement with Essex Realty Management, Inc. to provide property management services for the Laguna Hills Community Center & Sports Complex in an effort to eliminate property management fee expenditures, to allow City staff to directly manage to the procurement of contractors for services and maintenance, and to allow City staff the ability to properly manage the procurement of contractors for repair work in accordance with Department of Industrial Relations requirements and the City’s recently adopted Informal Bidding Ordinance for Public Works Projects.
Subsequent to the termination of the property management agreement with Essex, the City Manager entered into a short-term, four-month long janitorial services agreement with Savoy Ritz Group, Inc. dba The Ritz Companies (“The Ritz Companies”) to continue to provide janitorial services to the Laguna Hills Community Center. The existing shortterm agreement, which expires June 30, 2024, falls within the City Manager’s signing authority because the cost of the short-term agreement was under $50,000.
Item No. 4.9
In the intervening period, City staff prepared and posted bid documents for the public bidding of a new janitorial maintenance services contract for the Community Center.
Pursuant to Laguna Hills Municipal Code (LHMC) Section 3-08.090, the procurement of nonprofessional services (i.e., janitorial maintenance services) that have an estimated value greater than $50,000 are required to be let by established formal competitive bidding procedures. Such contracts are required to be awarded by the City Council to the lowest responsible bidder consistent with the best qualified vendor selection criteria set forth in Section 3-08.100. Under the established best qualified vendor selection criteria, price is one factor but is not solely determinative as to which vendor is the most qualified to satisfy and meet the City’s needs.
On May 30, 2024, in accordance with Laguna Hills Municipal Code (LHMC) Section 3-
08.090, Bid Proposals were publicly opened and read aloud for Janitorial Services for the Laguna Hills Community Center with the following results:
Contractor Annual Base Bid
Base Hill, Inc. $116,940.00
Moore United Construction $132,121.96
The Ritz Companies $134,989.92
Coastal Building Services, Inc. $143,700.00
Ecobrite Services $156,557.57
Santa Fe Janitorial Maintenance Services, Inc. $160,884.12 Premier Property Preservation $182,664.00
The Notice Inviting Bids and Specifications for Janitorial Maintenance Services for the Laguna Hills Community Center established that the determination of lowest bid price would be based solely upon the comparison of the Base Bid. In addition, the selection of the recommended Contractor for these services is to be awarded based upon the Best Qualified Vendor selection criteria as defined in the LHMC Section 3-08.100.
LHMC Section 3-08.100 reads as follows:
"In determining the best qualified vendor, consideration is to be given to price, quality, and performance of the goods and supplies, equipment, or materials to be purchased or nonprofessional services to be provided by the vendor. Criteria for determining the best qualified vendor shall include but not be limited to the following:
A. The cost and quality of the goods and supplies, equipment, materials, or nonprofessional services;
Item No. 4.9
B. The ability, capacity, and skill of the vendor to perform the contract and to provide the goods and supplies, equipment, materials, or nonprofessional services requested; C. The ability of the vendor to provide the goods and supplies, equipment, materials, or nonprofessional services requested promptly or within the time specified, without delay, interference, or service interruption;
D. The ability of the vendor to demonstrate the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform; E. The character, integrity, reputation, judgment, references, experience, and efficiency of the vendor;
F. The quality of vendor’s performance history and record on previous purchases or contracts with the city;
G. The ability of the vendor to provide future maintenance, repair parts, and services for the use of the goods and supplies, equipment, or materials purchased; and H. The ability of the vendor to demonstrate its prior, current, and continued compliance during the contract term with all applicable federal, state, and local laws, statutes, ordinances and all lawful orders, rules, and regulations promulgated thereunder.”
Consequently, City staff reviewed the proposals provided by the three lowest bidders, (1) Base Hill, Inc., (2) Moore United Construction, and (3) The Ritz Companies for conformance with the Best Qualified Vendor selection criteria. City staff also conducted interviews with the lowest three bidders on Monday, June 10, 2024.
Based upon the proposals provided and the interviews conducted, City staff determined The Ritz Companies is the Best Qualified Vendor based on the selection criteria.
This selection was based upon, in part, the following findings resulting from the review of proposals provided by The Ritz Companies versus the proposals provided by Base Hill, Inc. and Moore United Construction:
1. The Ritz Companies provided the most complete proposal with consideration placed on exhibiting “Company experience with similar services provide to public agencies” as stated in the bid documents under Proposal Submission Requirements, page P-1.
a. The Ritz Companies provided three references with contact information, as required by the bid documents, including public agencies such as Orange County Social Services Agency. The other bidders did not provide any specific references with contact information within their bid
Item No. 4.9
documents. Base Hill, Inc. provided some Federal contracts under the “experience section” on its resume, but didn’t list these as references.
They are listed as current contracts. Moore United Construction provided some government contracts under “Key Experiences” in bid, with no contact information. There were no current public agency agreements listed, which is required by the bid documents.
b. While all three firms included letters of recommendation in the bid even though Addendum #1 stated that these letters were no longer required, The Ritz Companies’ letters of recommendation were current and relevant to janitorial services, whereas Base Hill, Inc.’s letters of recommendations were dated 2018 and Moore United Construction included letters that were current but relevant to construction management services and not janitorial services.
2. Best Qualified Vendor criteria includes, “A. The cost and quality of the goods and supplies, equipment, materials, or nonprofessional services.” (LHMC 3-08.100).
Although The Ritz Companies provided the third lowest base bid, when factoring in the cost for janitorial supplies and materials, based upon The Ritz Companies’ bid for supplies and materials, as listed in pages P-8 and P-9 of the bid documents, and City staff’s estimated quantities of supplies and materials needed annually, the total anticipated cost of service results in The Ritz Companies providing service at the second lowest total cost. (Reference Attachment No. 2 to the Staff report.)
3. Base Hill, Inc.’s annual total Base Bid amount of $116,940 is less than the annual total “base fee” the City is currently paying The Ritz Companies now, which is $119,940. Because the bid documents modestly expanded the scope of work for janitorial services, City staff believes it will be difficult for Base Hill, Inc. to meet the Best Qualified Vendor criteria listed below:
“The ability of the vendor to provide the goods and supplies, equipment, materials, or nonprofessional services requested promptly or within the time specified, without delay, interference, or service interruption” (LHMC 3-08.100.C).
4. LHMC Section 3-08.100 indicates that some criteria for evaluating proposals shall include:
“D. The ability of the vendor to demonstrate the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform;
Item No. 4.9
E. The character, integrity, reputation, judgment, references, experience, and efficiency of the vendor;
F. The quality of vendor’s performance history and record on previous purchases or contracts with the city….”
City staff reports that The Ritz Companies currently provides good janitorial service to the Community Center and, consequently, finds that the vendor meets the ability to satisfactorily perform the required service based on the history and record of previous work for the City.
City staff reports that The Ritz Companies currently provides good janitorial service to the Community Center and, consequently, finds that the vendor meets the ability to satisfactorily perform the required service based on the history and record of previous work for the City.
Fiscal Impact:
The approved FY2024-2025 budget within the Community Services Department includes $195,000 for janitorial services. This budget is sufficient for the first year of the Agreement.
Attachments:
1. Proposed Janitorial Services Agreement with Savoy Ritz Group, Inc. dba The Ritz Companies
2. Analysis of Three Lowest Bids
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JANITORIAL SERVICES AGREEMENT
Savoy Ritz Group, Inc., dba The Ritz Companies
Janitorial Maintenance Services for the Laguna Hills Community Center THIS JANITORIAL SERVICES AGREEMENT (hereinafter “Agreement”) is made and entered into, to be effective this 1st day of July 2024, by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California (hereinafter referred to as “City”), and SAVOY RITZ GROUP, INC., a Nevada corporation, dba THE RITZ COMPANIES (hereinafter referred to as “Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has determined that there is a need to retain the services of a qualified contractor capable of performing routine janitorial, maintenance, and cleaning services for the Laguna Hill Community Center, located at 25555 Alicia Pkwy, Laguna Hills, as well as to provide and perform other similar janitorial, maintenance, and cleaning services for public facilities on an as-needed, oncall and routine basis (the “Project”).
B. In response to City's Notice Inviting Bids and Specifications for Janitorial Maintenance Services, dated April 29, 2024, Contractor has submitted to City a proposal, dated May 29, 2024, to provide certain janitorial, maintenance, and cleaning services for the Laguna Hills Community Center, as well as to perform other similar janitorial, maintenance, and cleaning services for public facilities on an as-needed, on-call and routine basis, to City for the Project pursuant to the terms of this Agreement.
C. Contractor represents and maintains that it is uniquely qualified by virtue of its experience, training, education, experience, reputation, labor and equipment, and expertise to provide the requested janitorial, maintenance, and cleaning services and has agreed to provide such services to City for the Project as provided herein. City does not have the personnel, specialized equipment, or technical expertise able to provide or perform the work and services contracted for herein.
D. City desires to retain Contractor to provide such janitorial, maintenance, and cleaning services for the Project.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
AGREEMENT
1. MAINTENANCE SERVICES
1.1 Scope of Services and Standard of Performance. In compliance with all terms and conditions of this Agreement, Contractor promises and agrees to provide, furnish, and perform
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janitorial, maintenance, and cleaning services for the Laguna Hills Community Center, as well as to provide and perform other similar janitorial, maintenance, and cleaning services for public facilities on an as-needed, on-call and routine basis, to City for the Project as set forth in Contractor’s Proposal/Scope of Services, dated May 29, 2024, and as set forth in City’s Notice Inviting Bids and Specifications for Janitorial Maintenance Services for the Laguna Hills Community Center, dated April 29, 2024, (as revised by Addendum No. 1 dated May 23, 2024) which are attached hereto as Exhibit “A” and Exhibit “B”, respectively, and are incorporated herein by reference (hereinafter referred to as the “Services” or “Work”). As a material inducement to the City entering into this Agreement, Contractor acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills, equipment, labor, and abilities and that, consistent with this understanding, Contractor’s Services and Work shall be performed in a skillful and competent manner and shall be held to a standard of quality and workmanship prevalent in the industry for such service and work and with the standards recognized as being employed by contractors in the same discipline in the State of California. Contractor represents and warrants that it is skilled in the discipline necessary to perform the Services and Work and that it holds the necessary skills and abilities to satisfy the standard of work as set forth in this Agreement.
Contractor represents and warrants that it and all of its employees and subcontractors providing services under this Agreement shall have sufficient skill and experience to perform the Services and Work assigned to them. All Services and Work shall be completed to the reasonable satisfaction of the City.
1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; (2) the City’s Notice Inviting Bids and Specifications for Janitorial Maintenance Services for the Laguna Hills Community Center, dated April 29, 2024 (as revised by Addendum No. 1 dated May 23, 2024) (“City’s Notice Inviting Bids and Specifications”); and, (3) the Contractor’s signed, original Proposal/Scope of Services, dated May 29, 2024 (“Contractor’s Proposal”), including the Contractor’s Schedule of Performance and Schedule of Compensation/Fees/Rates and Unit Prices, submitted to City in response to City's Notice Inviting Bids and Specifications for the Project, which shall all be referred to collectively hereinafter as the “Contract Documents.” The Contractor’s Proposal and the City’s Notice Inviting Bids and Specifications, which are attached hereto as Exhibit “A” and Exhibit “B”, respectively, are hereby incorporated by reference and are made a part of this Agreement. All provisions of this Agreement, the Contractor’s Proposal (Exhibit "A"), and the City’s Notice Inviting Bids and Specifications (Exhibit "B"), shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1st) the terms and conditions of this Agreement; (2nd) the terms, conditions, requirements, and provisions of the City’s Notice Inviting Bids and Specifications (Exhibit “B”); and (3rd) the provisions of the Contractor’s Proposal (Exhibit “A”).
1.3 Compliance with Law. Contractor shall comply at all times during the term of this Agreement with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder, including without limitation all applicable fair labor standards and Cal/OSHA regulations and requirements. Contractor shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of the Work and Services, including all Cal/OSHA regulations and requirements, and shall give all notices required by law. Contractor shall be liable for all
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violations of such laws and regulations in connection with performing the Work and Services. If Contractor performs any Work or Services in violation of such laws, rules, and regulations, Contractor shall be solely responsible for all penalties and costs arising therefrom. Contractor shall defend, indemnify, and hold City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.
1.4 Licenses, Permits, Fees, and Assessments. Prior to performing any Services or Work hereunder, Contractor shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its trade and perform the Work and Services required by this Agreement. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Contractor to perform the Work and Services under this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the Work and Services required by this Agreement, and Contractor shall defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to obtain such licenses, permits, and approvals of whatever nature that are legally required to perform the Work or Services.
1.5 Familiarity with Work. By executing this Agreement, Contractor represents and warrants that it (a) has thoroughly investigated and considered the Scope of Work or Services to be performed, (b) has carefully considered how the Services should be performed and has carefully examined the location or locations at or with respect to where such Services or Work is to be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Contractor represents and maintains that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Contractor discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City.
1.6 Care of Work. Contractor shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement.
1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in
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Contractor’s Proposal/Scope of Work (Exhibit “A”) or to make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken unless a written order is first given by the City to the Contractor, incorporating therein any adjustment in (i) the Maximum Contract Amount, as defined below, and/or (ii) the time to perform this Agreement, which adjustments are subject to the written approval of the Contractor. It is expressly understood by Contractor that the provisions of this section shall not apply to the Work and Services specifically set forth in the Contractor’s Proposal/Scope of Work or reasonably contemplated therein, regardless of whether the time or materials required to complete any Work or Services identified in the Contractor’s Proposal/Scope of Work exceeds any time or material amounts or estimates provided therein.
1.9 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects.
Contractor agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the Parties that, in connection with the Work or Services provided pursuant to this Agreement, Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement.
1.10 Water Quality Management and Compliance.
1.10.1 Storm Water Management. Storm, surface, nuisance, or other waters may be encountered at various times during performance of the Services or Work. Contractor hereby acknowledges that it has investigated the risk arising from such waters, has prepared its bid or proposal accordingly, and assumes any and all risks and liabilities associated with and arising therefrom.
1.10.2 Compliance with Water Quality Laws, Ordinances, and Regulations.
Contractor shall keep itself and any subcontractors, staff, agents, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by, the performance of the Services or Work, including, without limitation, all applicable provisions of: the City’s ordinances regulating discharges of storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251 et seq.); the California Porter-Cologne Water Quality Control Act (Cal. Water Code § 1300 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Contractor shall additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local or state agency having jurisdiction over the location where the Services or Work are to be performed, conducted, or provided, regarding discharges of storm water to separate storm drain systems or other watercourses, including applicable requirements in municipal storm water management programs.
1.10.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances, and regulations listed in subsection 1.10.2, Contractor shall comply with all applicable
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requirements of the Orange County Drainage Area Management Plan (“DAMP”), the City of Laguna Hills Local Implementation Plan (“LIP”), and the applicable Water Quality Management Plan (“WQMP”). Such documents contain the Model Maintenance Procedures with Best Management Practices (“BMPs”). These Model Maintenance Procedures contain pollution prevention and source control techniques to minimize the impact of those activities upon dryweather urban runoff, storm water runoff, and receiving water quality. Contractor hereby acknowledges and agrees to be familiar with the DAMP, the LIP, and the WQMP, and agrees to comply with the requirements specified therein.
1.10.4 Standard of Care. Contractor represents and warrants that all employees and subcontractors performing any Services or Work hereunder shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations, and policies described in Sections 1.10.2 and 1.10.3 of this Agreement. Contractor further represents and warrants that it, its employees and subcontractors will receive appropriate training regarding the requirements of the laws, regulations, and policies described in subsections
1.10.2 and 1.10.3 of this Agreement as they may relate to the Services.
1.10.5 Liability for Water Quality Non-Compliance.
(A) Indemnity: Failure to comply with laws, regulations, and ordinances listed in subsections 1.10.2 and 1.10.3 of this Agreement is a violation of federal and state law.
Notwithstanding any other indemnity contained in this Agreement, Contractor agrees to indemnify and hold harmless the City, its elected and appointed officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its elected and appointed officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed in subsections 1.10.2 and 1.10.3 of this Agreement arising out of or in connection with the Services, except for liability resulting from the sole negligence, willful misconduct or active negligence of the City, its elected and appointed officials, officers, agents, employees or authorized volunteers.
(B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Contractor’s failure to comply with any applicable water quality law, regulation, or policy. Contractor hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity.
(C) Damages: City may seek damages from Contractor for delay in completing the Services caused by Contractor’s failure to comply with the laws, regulations, and policies described in subsections 1.10.2 and 1.10.3 of this Agreement, or any other relevant water quality law, regulation, or policy.
1.11 Intentionally omitted.
1.12 Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other contractors, consultants, or vendors for services similar to the services that
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are the subject of this Agreement. Contractor further acknowledges that City may have its own employees perform services similar to the services that are the subject of this Agreement.
1.13 Contractor Work Rules. Contractor shall be familiar with, observe, and comply at all times during the term of this Agreement with any work rules for consultants as may be established and promulgated by the City Manager, which work rules shall be additional terms and conditions for providing the Work and Services to the City pursuant to this Agreement, as may be updated and/or amended at the sole discretion of the City Manager from time to time.
1.14 Unauthorized Aliens. Contractor hereby represents and warrants that it will comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of any Work and/or Services under this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to reimburse City for any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, or penalties which arise out of or are related to such employment, together with any and all costs, including attorneys' fees, incurred by City.
2. COMPENSATION
2.1 Maximum Contract Amount. For the Services and Work rendered pursuant to this Agreement, Contractor shall be compensated by City in accordance with the Schedule of Compensation/Fees/Rates/Unit Prices set forth in Contractor’s Proposal/Scope of Work, but not exceeding the total maximum contract amount of Nine Hundred Fifty-Five Thousand Dollars ($955,000) (hereinafter referred to as the "Maximum Contract Amount"), except as may be provided pursuant to Section 1.8 above and Section 2.4 below. Compensation shall be payable according to the fees and at the rates, charges and unit prices set forth in Exhibit “A” attached hereto. The maximum amount of City’s payment obligation under this Agreement is the amount specified in this section.
2.2. Method of Payment. Unless some other method of payment is specified in the Contractor’s Proposal/Scope of Work (Exhibit “A”), in any month in which Contractor wishes to receive payment, no later than the 10th working day of such month, Contractor shall submit to the City, in a form approved by the City’s Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the Work or Services performed by Contractor and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Contractor within forty-five (45) days after receipt of the invoice or a soon thereafter as is reasonably practical.
2.3 Optional CPI Adjustment. The fees, rates and/or unit prices set forth in Contractor’s Proposal (Exhibit "A") shall remain fixed and unchanged for the first two (2) years of the term of this Agreement (i.e., from July 1, 2024, through June 30, 2026). Thereafter, Contractor may submit a request to adjust its fees, rates and/or unit prices once per year during the remainder of the term of the Agreement as provided for herein. However, approval of any request to adjust fees, rates and/or unit prices as set forth herein shall be made at the sole discretion of the City
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Manager, in writing, and is subject to the City's approved budget. Such fee, rate, and/or unit price adjustment(s), if any, shall not exceed the value of the change of the Consumer Price Index for the Los Angeles/Orange County area for the preceding one year as published for the month of April of any given year. In no event shall any adjustment of any fee, rate or unit price exceed five percent (5%) per year regardless of CPI or any other cost factors.
2.4 Changes in Scope. In the event any change or changes in the Scope of Work or Services is requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional fees for services. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional work or services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.
2.5 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Laguna Hills City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the services to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance set forth in Contractor's Proposal (Exhibit “A”) and in City's Project Specifications (Exhibit "B").
3.2 Schedule of Performance. Contractor shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all Services or Work within the time period(s) established in the Schedule of Performance set forth in Contractor's Proposal (Exhibit “A”) and in City's Project Specifications (Exhibit "B"). When requested by Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant such an extension.
3.3 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and shall continue in full force and effect for an initial period of five (5) years, commencing on July 1, 2024, and ending on June 30, 2029 (“Initial Term”). The City shall have the unilateral option, at its sole discretion, to renew and extend the term of this Agreement for no more than one additional 3-year renewal term (“Renewal Option”) under the same terms and conditions.
3.4 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor (financial inability excepted), including, but not limited to, acts of God or of the public
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enemy, unusually severe weather, fires, earthquakes, floods, pandemics, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Contractor, within ten (10) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor's sole remedy being extension of the Agreement pursuant to this section.
3.5 Intentionally omitted.
4. COORDINATION OF WORK
4.1 Representative of Contractor. The following principal of Contractor is hereby designated as being the principal and representative of Contractor authorized to act in its behalf with respect to the Services to be performed under this Agreement and to make all decisions in connection therewith: Maria Angela Bonk, Director. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Work or Services performed hereunder. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer.
4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Contractor’s responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Contractor, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City. Contractor shall not contract with any other entity to perform the Services required without prior written consent of City. If Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Contractor. City will deal directly with and will make all payments to Contractor. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors
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or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Contractor or any surety of Contractor from any liability hereunder without the express written consent of City.
4.4 Independent Contractor.
4.4.1. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Contractor a City employee. During the performance of this Agreement, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City nor any of its officials, officers, employees, agents and volunteers shall have control over the conduct of Contractor or any of its officers, employees, or agents, except as set forth in this Agreement.
Contractor, its officers, employees, or agents shall not maintain a permanent office or fixed business location at City’s offices. City shall have no voice in the selection, discharge, supervision, or control of Contractor’s officers, employees, representatives or agents, or in fixing their number, compensation, or hours of service. Contractor shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Services under this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers’ compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Contractor in its business or otherwise a joint venturer or a member of any joint enterprise with Contractor.
4.4.2. Contractor shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.
4.4.3. No City benefits shall be available to Contractor, its officers, employees, or agents in connection with the performance of any Work or Services under this Agreement. Except for fees paid to Contractor as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Contractor for the performance of any Work or Services under this Agreement. City shall not be liable for compensation or indemnification to Contractor, its officers, employees, or agents, for injury or sickness arising out of performing any services hereunder. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Contractor’s officers, employees, representatives, subcontractors, or agents, Contractor shall defend, indemnify, and hold harmless City from and against all such financial obligations.
4.5 PERS Eligibility Indemnification.
4.5.1 In the event that Contractor or any employee, agent, or subcontractor of Contractor providing any Work or Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and
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hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
4.5.2 Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing any Work or Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
5. INSURANCE
5.1 Compliance with Insurance Requirements. Contractor shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section. Contractor shall not commence any Work or Services under this Agreement unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Contractor’s existing insurance policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so.
5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Contractor shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:
5.2.1 Commercial General Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance written on an occurrence basis with limits of at least one million dollars ($1,000,000.00) per occurrence, two million dollars ($2,000,000.00) in the general aggregate, and one million dollars ($1,000,000.00) for products and completed operations. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.
5.2.2 Automobile Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) combined limit for each occurrence covering bodily injury and property damage. The policy shall specifically include coverage for owned, non-owned, leased, and hired automobiles.
5.2.3 Workers’ Compensation Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers’ Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Contractor agrees to waive and obtain
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endorsements from its workers’ compensation insurer waiving all subrogation rights under its workers’ compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers’ compensation insurance policies. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer’s Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) per accident for bodily injury or disease.
5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI), by the latest edition of A.M. Best’s Key Rating Guide, except that the City will accept workers’ compensation insurance from the State Compensation Fund. In the event the City determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Contractor shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.
5.4 Insurance Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
5.4.1 The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to provide the following:
(A) Additional Insured: The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and
(B) Additional Insured Endorsements: Additional insured endorsements shall not (1) be restricted to “ongoing operations”, (2) exclude “contractual liability”, (3) restrict coverage to “sole” liability of Contractor, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.
(C) Notice: The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) days prior written notice by First Class U.S. Mail, postage-prepaid, has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Consultant’s failure to pay the insurance premium, the notice provided to City shall be by ten (10) days prior written notice.
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5.4.2 For all policies of Commercial General Liability Insurance, Contractor shall provide endorsements for ongoing operations and completed operations to effectuate this requirement.
5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance and shall protect the City, its officials, officers, employees, agents and volunteers, in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
5.6 Primary and Non-Contributing Insurance. All policies of Commercial General Liability Insurance and Automobile Liability Insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
5.7 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability Insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Contractor or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Contractor hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Contractor hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.
5.8 Evidence of Coverage. Concurrently with the execution of the Agreement, Contractor shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. Contractor shall promptly furnish, at City’s request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City requires to verify coverage.
5.9 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property.
5.10 Enforcement of Agreement (Non-Estoppel). Contractor acknowledges and agrees that actual or alleged failure on the part of the City to inform Contractor of any non-compliance with
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any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.
5.11 Insurance for Subconsultants. Contractor shall include all subconsultants or subcontractors engaged in any Work or Services for Contractor relating to this Agreement as additional named insureds under the Contractor’s insurance policies, or Contractor shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. All policies of Commercial General Liability Insurance provided by Contractor’s subconsultants or subcontractors performing any Work or Services related to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers, as additional insureds. Contractor shall not allow any subconsultant or subcontractor to commence any Work or Services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.
5.12 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Contractor pursuant to this Agreement:
5.12.1 Contractor shall provide immediate written notice to City if (1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.
5.12.2 All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.
5.12.3 None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City and approved in writing.
5.12.4 Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Contractor’s obligation to ensure timely compliance with all insurance submittal requirements as provided herein.
5.12.5 Contractor agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that
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upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review.
5.12.6 Contractor agrees to provide immediate written notice to City of any claim, demand or loss against Contractor arising out of the Work or Services performed under this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement.
6. INDEMNIFICATION
To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense with legal counsel reasonably acceptable to City), indemnify, protect, and hold harmless City, its officials, officers, employees, agents and volunteers (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively “Claims”), including but not limited to Claims arising from injuries to or death of persons (Contractor’s employees included), for damage to property, including property owned by City, or from any violation of any federal, state, or local law or ordinance, which Claims arise out of, pertain to, or are related to Contractor’s performance under this Agreement. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability hereunder.
7. REPORTS AND RECORDS
7.1 Accounting Records. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.
Contractor shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.
7.2 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.
7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Contractor, its employees, subconsultants, subcontractors, and agents in the performance of this Agreement
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shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. Contractor shall ensure that all of its subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom.
7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Contractor in the performance of this Agreement shall be considered confidential and shall not be released by Contractor without City’s prior written authorization.
7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Contractor shall provide City, or other agents of City, such access to Contractor’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Contractor’s performance under this Agreement. Contractor shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.
8.3 Termination. City may terminate this Agreement for any reason, with or without cause, upon giving Contractor thirty (30) days written notice. Upon such notice, City shall pay Contractor for Services performed through the date of termination. Upon receipt of such notice, Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. Thereafter, Contractor shall have no further claims against the City under this
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Agreement. Upon termination of the Agreement pursuant to this section, Contractor shall submit to the City an invoice for work and services performed prior to the date of termination.
8.4 Default of Contractor.
8.4.1. Contractor’s failure to comply with any provision of this Agreement shall constitute a default.
8.4.2. If the City Manager, or the City Manager’s designee, determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Contractor in writing of such default. Contractor shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance.
In the event Contractor fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Contractor shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to Section 8.3.
8.4.3. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.4.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Contractor shall not limit Contractor’s liability for completion of the Services as provided herein.
8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof.
8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
8.7 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default,
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to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
8.8 Attorneys’ Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorneys’ fees, expert witness fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding.
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his or her financial interest or the financial interest of any corporation, partnership, or association in which they are, directly or indirectly, interested in violation of any state statute or regulation. Contractor represents and warrants that it has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin.
Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
10. MISCELLANEOUS PROVISIONS
10.1 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Notices or other communications shall be addressed as follows:
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To City: City of Laguna Hills
Attention: City Manager
24035 El Toro Road
Laguna Hills, California 92653
Telephone: (949) 707-2600
To Contractor : Savory Ritz Group, Inc., dba The Ritz Companies Attention: Robert R. Sadeghi, President/CEO
8905 Research Drive
Irvine, California 92618
Telephone: (949) 753-1919
Fax: (949) 753-1955
10.2 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof. No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.
10.3 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.
10.4 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.
10.5 Third Party Beneficiary. Nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party hereto.
10.6 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.
10.7. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he/she is signing, (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he/she is signing is bound.
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10.8 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
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IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.
“CITY”
CITY OF LAGUNA HILLS,
a California municipal corporation
JARAD HILDENBRAND,
City Manager
ATTEST:
JENNIFER LEE,
City Clerk
APPROVED AS TO FORM:
GREGORY E. SIMONIAN,
City Attorney
“CONTRACTOR”
SAVOY RITZ GROUP, INC., a Nevada
corporation, dba THE RITZ COMPANIES
By:
Name: ROBERT R. SADEGHI
Its: President/CEO
By:
Name: TONY HOOSHMAND
Its: Vice President
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EXHIBIT “A”
CONTRACTOR’S PROPOSAL TO PROVIDE
JANITORIAL, MAINTENANCE, AND CLEANING SERVICES
FOR THE LAGUNA HILLS COMMUNITY CENTER
DATED: MAY 29, 2024
PROPOSAL/SCOPE OF SERVICES SUBMITTED TO CITY BY
SAVOY GROUP, INC., DBA THE RITZ COMPANIES
INCLUDING,
SCHEDULE OF PERFORMANCE
AND
SCHEDULE OF COMPENSATION/ FEES/ RATES/ UNIT PRICES
Janitorial and Day Porter Service Proposal
FOR
Laguna Hills Community Center
'The CR.j tz Companies
TABLE OF CONTENTS FOR
JANITORIAL MAINTENANCE SERVICES FOR THE
LAGUNA HILLS COMMUNITY CENTER
RITZ COMPANIES PROPOSAL INTRODUCTION
Letter of Transmittal 2
Company Qualifications 3
Response Time 4
Staffing and Back-up Staff Requirements 5
Achievements 6
Qualification of Management Staff/ Biographies 7-8
REFERENCES 9
Letters of Recommendation - Two Letters following
pg 9.
Financial Statement: Profit and Loss (eight pages)
CITY'S PROPOSAL DOCUMENTS
To the City of Laguna Hills
Contractor's Acknowledgement
Contractor's Information
REFERENCES
Non-Collusion Affidavit
Proposal Bid Sheets
Unit Price Bid Sheet
Extra Work Bid Sheet
Bid Proposal Signature
P-2
P-3
P-4
P-5
P-6
P-7
P-8
P-9
P-10
P-11
SPECIAL PROVISIONS
Scope of Work General SP-1/SP-13
JANITORIAL MAINTENANCE AREAS/ FACILITY MAP APPENDIX I
DRAFT JANITORIAL MAINTENANCE SERVICES
AGREEMENT - REVISED PAGES (05/23/24) APPENDIX II
JANITORIAL MAINTENANCE SERVICES
PERFORMANCE WARNING/DEFICIENCY DEDUCTION APPENDIX Ill
BEST MANAGEMENT PRACTICES APPENDIX IV
CITY POLICY - CITY ADMINISTRATIVE ORDER NO. 28:
USE AND PROCUREMENT OF ORGANIC WASTE
RECYCLED PRODUCTS APPENDIX V
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8905 Research Dr - Irvine, CA 92618
949-753-1919 (ph)-949-753-1955 (fax)
%e <Rjtz Companies
May 29, 2024
City of Laguna Hills
Attn.: City Clerk's Office
24035 El Toro Road
Laguna Hills, CA 92637
Re: LH Community Center -Janitorial and Day Porter Service
LETTER OF TRANSMITTAL
Dear City Clerk,
I am writing this letter to inform you of our interest and commitment to providing janitorial and day porter services at the LH Community Center.
We confirm and attest that all services listed in Scope of Work provided by The City of LH will be followed and provided.
We will also sign and comply with the Service Agreement provided by the City of LH and its DRAFT included herein.
The Ritz Companies
Robe ert Ritz Sadeghi
CEO/President
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8905 Research Dr- Irvine, CA 92618
949-753-1919 (ph)-949-753-1955 (fax)
<Tfi e <Rjtz Companies
COMPANY QUALIFICATIONS
We have been in the service industry since 1986 and have built our reputation from the many years of high quality service attested by a list of satisfied customers. We know the selection of a janitorial company is an important decision to you and your company, and we would like to be a part of that decision. However, there are intangibles within our pricing structure that are not always recognized, such as quality of labor, management, supervision, materials, bonding, insurance, training programs, uniforms, labor screening practices, daily management, etc. All these are important in avoiding problems such as theft, breakage, labor shortages, vandalism, labor disputes, workman's compensation claims, etc., to mention a few.
These intangibles are often overlooked by many managers in their search for a price for janitorial services. These are important and an integral part of the RITZ program. SAVOY RITZ GROUP, INC. will have professional crews that are responsible, dependable, and concerned about a job well done. We will have someone that would care as much about your building as you do.
90% of our employees has been employed by us ten years minimum and over. a. We have serviced the LH Community Center since the day it opened its doors, roughly 24 years. These years of experience on site allowed us to know the property and the various activities on site thoroughly. b. Our current night crew has been there for over 15 years, with exception for the day porters the have changed few times. Nevertheless, we have managed to place day porters that fit right in with the Center's employees and took on the workload with no hesitation.
c. Crews are experienced as they are long term employees who understand well the standards of cleaning, are trained on new up to date practices and have been adapting to the new cleaning demands due to COVID 19 by undergoing training on new disinfecting products, tools and how to properly perform the standard and the disinfecting cleaning recommended by CDC and other state/county offices. d. We follow APPA Custodian Service Levels standards.
e. We customize Inspection Forms tailored to each individual client. f. Night Supervision is a determining factor for quality of service delivered and will be applied to this property at a minimum of two nights per week.
g. Assigned account Manager will visit property at a minimum of one time per week, with City's approval.
Our corporate office and our fully stocked warehouse are few blocks away from City Hall which gives us the following advantages to perform at our best:
a. All cleaning supplies, disinfectants, tools, equipment and restrooms supplies are fully stocked in our warehouse at all times. We will provide all equipment necessary in accordance with specifications herein. All equipment will be kept in a clean and neat condition along with assigned janitorial storage areas.
3IPage
8905 Research Dr - Irvine, CA 92618
949-753-1919 (ph)-949-753-1955 (fax)
%e <Rjtz Companies
b. All supervisors meet daily at our office and are dispatched from our location to the various properties.
The City, being so close, will benefit from more regular supervision, from immediate assistance in case of after-hours emergencies, from supplies being readily available any time. c. Account Manager available 24/7. All supervisory personnel are full-time employees of SAVOY RITZ GROUP, INC.
d. Securing all suite entrances and building entrances in conjunction with the project's security procedures.
Upon completion of work, lock all suite and entrance doors during cleaning operations. e. Immediate transmittal of all accident and/or damage reports/plumbing problems to manager. f. The supervisory staff will become familiar with the emergency fire and disaster plans developed by the manager of the project, and in addition to the normal supervisory work of the janitorial crew, the supervisory staff will assume the duties assigned to them by the manager as relates to these plans, if any.
RESPONSE TIME
We are very proud of the consistent level of our service, but another area that is of concern to every client is response time. From time to time, our clients will have a special request: an important visitor, a late cocktail party to clean up, a complaint, or something missing or broken. Our ability to respond so promptly is consistent with the concept of having all of our buildings in a close area. You might like to ask some of our accounts about this aspect of our service.
TENANT RELATIONSHIP PROGRAM
SAVOY RITZ GROUP, INC. will provide a customer service representative during the day whose main responsibility is to inspect your facility during the daytime hours and to check with any department heads that you may request and/or tenants to ensure that they are satisfied with the services we are providing.
SECURITY PROCEDURES AND INSURANCE
a. While cleaning the building, contractor's personnel will not admit anyone into an area except those authorized by contractor or owner personnel or employees having keys to the area and proper identification. On completion of nightly chores, all lights will be turned off, doors locked, draperies closed, and offices left in a neat and orderly condition. Contractor and contractor's personnel shall abide by all security regulations of the owner transmitted by the owner to the contractor, either orally of in writing. The building manager will be promptly notified of any irregularities.
b. A card file is set up and maintained on all RITZ personnel. c. Savoy Ritz Group, Inc. representatives will work closely with management in regard to the use of acceptable personnel.
d. The Ritz will provide all necessary insurance and bonds on all its personnel. 41Page
8905 Research Dr - Irvine, CA 926 I 8
949-753-1919 (ph)-949-753-1955 (fax)
<Tfte CJ?.jtz Companies
STAFFING AND BACK-UP STAFF REQUIREMENTS
Normal Working Staff
a. Staffing shall be as required to perform the necessary work to maintain the optimum level of cleanliness as set forth above.
b. Staffing shall be increased as required to accomplish any periodic maintenance herein specified without decreasing the level of the nightly janitorial services. All costs for such increased staffing are considered to be included in the initial bid submittal attached. No allowances will be granted to compensate for extra personnel required to adequately perform any portion of work included in this specification. c. The contractor may be called upon periodically to perform work not herein specified. Such work, when specifically authorized, will be classified as contract extras with prices to be detailed in the bid. In no instance, however, is the contractor to use the normal nightly janitorial staff for such extra work during the time period normally assigned for nightly maintenance.
d. The contractor will make available to such person as shall be designated by the owner the time sheets and time cards of all personnel assigned to the building for nightly, daily, or extra work. Such time sheets and time cards shall be available at contractor's local office for review at that location upon reasonable notice.
Back Up Staff
a. The contractor shall maintain and show evidence of an adequate back-up labor force and supervisory staff to be able to assist immediately in case offload, fire, natural or man-made disasters, or any other emergencies (pumps, lights, wet-vacs, etc.) shall be provided by contractor for use by its personnel. b. Contractor must submit a list of at least three emergency telephone numbers of management-level supervisory personnel, other than the local branch office number of answering service, who are authorized to dispatch backup working crews in the event of a request of the owner for 'such services. The contractor will update these emergency telephone numbers as required throughout the term of the contract.
UNIFORM AND EQUIPMENT
Contractor shall furnish proper cleaning materials, implements, machinery, supplies, and uniforms for the satisfactory performance of all services. All contractor personnel shall be properly uniformed at all times. Day porter will be provided with cell phone (calling and data plan) to allow timely communication with client.
SI Page
8905 Research Dr- Irvine, CA 92618
949-753-1919 (ph) - 949-753-1955 (fax)