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XIII. APPENDIX C – GIS DIGITAL DATA
Introduction
The OCTA GIS Section maintains a spatial inventory of transportation infrastructure which mostly consists of major arterial streets, roads, and highways. A key component of road information is pavement condition. Maintaining an inventory of pavement condition will enhance OCTA’s GIS visualization and analysis capabilities and assist in understanding the transportation investment needs throughout the region. Therefore, a GIS dataset in digital format should be included in this report.
Structure of GIS Data
The GIS dataset must consist of linear geographic features that represent road/street segments. All segments that are part of the report should be included in the GIS dataset. The attribute information of each segment should generally follow the format of the Complete Listing of Current Street Conditions in Appendix B above.
The GIS data requirements are discussed below. Most commercial and open-source GIS software provide industrystandard tools to manage GIS data to meet these requirements.
GIS Digital Data Format
The GIS data must be submitted in either one of the following formats:
• Esri Shapefile, or
• Esri File Geodatabase
Metadata
The GIS data are required to have associated metadata. The minimum metadata items required are:
• Title of Dataset
• Tags (A set of words that can be used by GIS to search for the resource. For example: “pavement”, “transportation”, “roads”)
• Summary (A brief purpose statement of the dataset)
• Description (A brief narrative of the dataset’s content) • Credits (A recognition of those who created or contributed to the resource) Spatial Geometry Type
The spatial geometry of the segment features must be lines that represent the roadway centerline as accurately as possible.
Projection
The GIS data must have spatial reference information and have its coordinate system identified and embedded in or associated with the data file(s). All GIS data submitted to OCTA should be in the following projected coordinate system:
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2024 Citywide Pavement Management Plan – OCTA Submittal Final Report – June 30, 2024
• NAD 1983 State Plane California VI FIPS 0406 (US Feet) - More information about this system can be found at: https://spatialreference.org/ref/epsg/nad83-california-zone-6-ftus/ GIS Feature Attributes
The required segment attributes are:
• Street name
• Unique segment identifier (Segment ID from original source if available) • Name of intersecting road at the beginning of a segment • Name of intersecting road at the end of the segment
• Current pavement condition index (PCI)
• Current PCI inspection date
• Length of road segment in feet
• Width of road segment in feet
• Paved area of road segment in square feet or square yards • Projected PCI at end of Seven-Year Road Maintenance and Rehabilitation Plan Additional attributes such as number of through travel lanes, direction of travel and pavement surface type may be provided.
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XIV. APPENDIX D – QUALITY ASSURANCE / QUALITY CONTROL PLAN Introduction
When performing data collection in any field, the need for quality control is paramount as it is essential for accurate planning, analysis and design. This is particularly true for collecting pavement distress data for a pavement management program.
The Quality Assurance / Quality Control (QA/QC) Plan establishes minimum quality standards for performance and procedures for update of the pavement management program.
Objectives
This document constitutes a formal QA/QC Plan for the City of Laguna Hills. It was prepared in March, 2018 and last revised in March, 2018.
Specifically, it is intended for the 2024 Pavement Management Plan Update. The focus is on the collection of network-level pavement distress data (defined by National Cooperative Highway Research Program (NCHRP) Synthesis 401 Quality Management of Pavement Data Collection, as “Network-level data collection involves collection of large quantities of pavement condition data, which is often converted to individual condition indices or aggregated into composite condition indices”.
This document also addresses the QA/QC plan requirements of the Orange County Transportation Authority (OCTA)’s “Countywide Pavement Management Plan Guidelines” (Section 2.4), adopted in May 2010.
Structure of QA/QC Plan
The following components are addressed in this QA/QC Plan:
• Condition survey procedures used;
• Accuracy required for data collection;
• Inspector qualifications and experience; and
• Safety.
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Condition Survey Procedures
The governing document in performing condition surveys for the City of Laguna Hills is ASTM D6433 “Standard Practice for Roads and Parking Lots Pavement Condition Index (PCI) Surveys.” Both asphalt concrete (AC) and Portland cement concrete (PCC) pavements are included in this protocol. The following distresses are collected for each pavement type:
As required by the Orange County Transportation Authority (OCTA), the City of Laguna Hills must prepare and implement a quality assurance / quality control (QA/QC) plan regarding pavement management inspection as they pertain to MicroPAVER. For the purposes of this report, Bucknam has demonstrated below how our project team implemented QA/QC procedures during the project.
Our QA/QC plan focuses on the how each pavement inspection is performed, what distresses are collected and ensures that it complies with the OCTA guidelines defined within the “Countywide Pavement Management Plan Guidelines (CPMPG)”.
As shown within the OCTA (CPMPG), our staff followed and delivered on the requirements stated within Chapter 2, page 2-5 which require specific QA/QC data (Items A through G). Additionally, Chapter 3 requires numerous data/deliverables from local agencies for OC Go eligibility. All general PCI budgetary report submittals will follow the Chapter 3 guidelines.
In conjunction with the outlined items within the CPMPG Section 2 we have summarized our QA/QC procedures below:
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a. Descriptions of condition survey - Our staff follows the required Condition Survey Protocols (CPMPG, Chapter 2); our staff assesses each pavement section for the minimum distresses outlined within Chapter 2, page 2-1. Additionally, based on the pavement conditions found, we collect all MicroPAVER/StreetSaver Army Corps of Engineers(ACOE) distresses, if found within the sample sections; for example, if slippage cracking, potholes, etc. are found our survey technicians record the proper information.
b. How data was collected - Our surveys follow the OCTA accepted walking requirements. All sections that our staff surveys are performed through the walking method, approximately 10% of all sections surveyed were complemented with windshield surveys based on unique conditions found. Our staff physically measures the width of every section as well as measure for any square footage adjustment that need to be added or taken away from a sections “true area” (i.e. cul-desac, bus pads, street width variances, etc.). Samples taken always include a minimum of 2,500 SF coverage unless specific section limits prohibit this. Arterial section samples utilize a 3,500 SF sample size due to the larger section area (this is within the ASTM D6433 sample size calculation.
Field crews typically include one individual for residential pavement sections while Arterial (MPAH) routes utilize a two-person crew for safety, traffic control and increases quality control. c. Accuracy required for data collection - We use a statistical sampling approach for measuring the quality of our field technician’s work. In this manner, 10 percent of the original surveys are resurveyed by a different survey crew than the original, supervised by a field supervisor, and the results are compared to the original surveys. Our QC process involves checking the field crews’ work in a “blind study” fashion. Quality control checks are performed at the end of each survey week. This ensures that all field personnel are properly collecting section samples, distress types and distress severities for all street segments.
When QA/QC issues are found, our staff documents the issues within MicroPAVER’s user interface. If distress types found are not within the 97% accuracy our QA/QC is expanded beyond our minimum 10% resurvey to 20% of the original survey d. Random and Systematic Re-Inspections – As described above our staff re-inspects, as a minimum, 10% of the original survey (OCTA only requires 5%). Per the agency’s requests, our staff will submit PCI reports to the agency as project status reports for their review. Agencies will typically review specific pavement sections for PCI accuracy based on recent overlay or slurry seal maintenance; this serves as an initial accuracy check on our surveys (outside Bucknam QC efforts).
Additionally, our staff performs “ride-a-long” surveys with local agency staff to build consensus on how our MicroPAVER/StreetSaver ACOE surveys are performed, recorded and reported on.
Random re-inspections will include a representative selection across the following categories:
• Functional classed (i.e. MPAH, locals);
• Surface types (e.g. AC or PCC);
• Pavement conditions (e.g. good, fair, poor);
• Inspectors;
• Geographical areas, if applicable.
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For systematic re-inspections, this could be due to noticed trends such as specific treatment types (e.g. open-graded mixed), a specific inspector or geographical area. In these cases Bucknam continues to utilize a 10% re-inspection policy.
e. PCI Comparison with Past Surveys - if previous inspection data is available, new PCI’s calculated through the most recent inspections will be compared to previous PCI’s. If the variance in PCI is greater than +/- 10 PCI points, these sections will be flagged for further investigation and/or reinspection (In the cases that a PCI increases or decreases by 10 points follows the established CPMPG guidelines; Appendix A, page A-18).
f. Schedule of data submittal – Pending on the City’s last major PMP submittal, Bucknam will assist the agency in submitting the following:
Master Plan of Arterial Highways (MPAH) routes will be surveyed and reported on at least once every two years
Local streets will be surveyed and reported on every six years Corresponding MPAH and local PCI reporting and budgetary reporting will be submitted every two years
g. Experience of Inspectors – Bucknam staff have been trained on the use of MicroPAVER and the ACOE MicroPAVER segment calibration and inspection practices. Mr. Peter Bucknam (Project Manager) and Mr. Shaun Russo (Lead Field Technician) have completed the MicroPAVER Certification of Professional Development courses. All Bucknam field technicians are trained using the ACOE survey methodologies and have passed OCTA’s prequalification testing.
Bucknam Infrastructure Group inspectors have attended formal training on pavement condition distress surveys. This training was conducted prior to performing any work using the ASTM D6433-18 protocols, consistent with OCTA’s requirements. h. Field data collection safety procedures – Bucknam field survey techniques utilize the following procedures:
a. All vehicles are properly marked or flagged with appropriate sign markings indicating that a “PAVEMENT SURVEY IS IN PROGRESS”
b. All vehicles have the proper flashing amber light beacons placed on the top of the vehicle to allow for proper visibility and line-of-site warning c. Large MPAH routes are surveyed using two field technicians to increase traffic control warning and safety
d. While parking or stopping along the survey route, vehicles legally park within the rightof-way or use a parking lot e. All field technicians wear ANSI – 105 Class II safety vests
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2024 Citywide Pavement Management Plan – OCTA Submittal Final Report – June 30, 2024
XV. APPENDIX E – PAVEMENT MANAGEMENT DATA FILES
The City of Laguna Hills MicroPAVER database (.e70 file) has been enclosed for City and OCTA use. This data and the associated reporting data includes:
• Street names and limits for the City’s public streets • Street identifiers (Branch ID, Section ID)
• Direction
• Begin and end of section
• Length, width and true areas
• Functional Classification (MPAH, Local)
• Number of travel lanes
• Pavement Condition Index (PCI) and date of inspection • Type of recommended treatment
• Cost of recommended treatment
The Pavement Management data files are submitted here as an electronic copy sent via email as an attachment, via a link to an online storage device site, such as DropBox and/or OneDrive, or USB drive , and/or included as Appendix E.
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XVI. APPENDIX F – GIS MAPS / CURRENT CONDITIONS
Item No. 7.1.2
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: October 14, 2025
To: Mayor and Council Members
From: Joe Ames, Interim City Manager
Issue: Removal of Juniper Shrubs along Paseo de Valencia between La Paz Road and Alicia Parkway
Recommendation: That the City Council provide direction to City staff.
Background:
At the August 26, 2025, City Council meeting, Council Members Pezold and Wheeler requested that City staff return to City Council with a report concerning options and costs for removal of existing juniper shrubs on the slope on the southside of Paseo de Valencia between La Paz Road and Alicia Parkway. Council Member Pezold raised concerns that the presence of junipers near residential properties is undesirable as it relates to fire risk. Junipers are on the list of undesirable plant species to be located near residences as written in the Orange County Fire Authority's Vegetation Management Maintenance Guidelines for Property Owners, which serves as guidelines for management of vegetation in wildland fire-risk areas.
Unlike the recently approved vegetation thinning proposals approved by City Council for corridors along Cabot Road, Oso Parkway, and La Paz Road, this corridor is a highvisibility area, and any removal of existing vegetation must coincide with replanting to avoid leaving the slope bare for too long. An unplanted slope would create both aesthetic concerns for surrounding neighborhoods and erosion risks.
Therefore, City staff obtained the following proposals for removal and replanting:
• Specialty Mowing Services (removal): $37,024.45
• DMS Facility Services, LLC (removal): $47,250.00
Item No. 7.1.2
• DMS Facility Services, LLC (replanting): $64,100.00, consisting of 5,710 onegallon plants ($57,100) and irrigation repairs ($7,000) Based on these proposals, if City Council were to approve the removal of juniper shrubs and the replanting of the slope, City staff would recommend using Specialty Mowing Services for removal and DMS Facility Services for replanting. The total of these proposals is $101,124.45. Both companies are currently under contract with the City of Laguna Hills for these services.
Fiscal Impact:
The FY 2024-2025 budget reconciliation was recently completed by the Finance Department, and pursuant to the budget adoption resolution, the City Manager is authorized to roll over unused funding from the FY 2024-2025 budget to the FY 2025- 2026 budget. $130,000 from the FY 2024–25 Landscape Maintenance budget has been requested to roll over into FY 2025–26 for this potential project. This amount is sufficient to cover the cost for removal and replanting; therefore, no new appropriation is required.
Attachments:
1. Photographs of Existing Slope Conditions
2. OCFA Vegetation Management Guidelines
3. SMS Removal Quote
4. DMS Removal Quote
5. DMS Replanting Proposal
July 12, 2024
City of Laguna Hills
24035 El Toro Road
Laguna Hills, CA 92653
Regarding: Juniper removal @ Paseo De Valencia.
Dear Ryan,
DMS Landscape Services [DMS] is pleased to submit our proposal to remove junipers at the above referenced project. All labor, materials, equipment, and supervision are included in the bid price. • Remove all juniper along PDV
• Cleanup
Total cost: $ 47,250.00
Should you have any question please do not hesitate to call our office.
Respectfully Submitted,
Ashley Subingsubing
General Manager
DMS LANDSCAPE SERVICES
AGREED AND ACCEPTED TO THIS ____________
DAY OF ________,2024
BY:
TITLE:
DATE:
P.O. #:
September 29, 2025
City of Laguna Hills
24035 El Toro Road
Laguna Hills, CA 92653
Dear Ryan,
DMS Landscape Services [DMS] is pleased to submit our proposal to install the below-mentioned project. All labor, materials, equipment, and supervision are included in the bid price.
Regarding: Installation of 1-gallon plants at Paseo De Valencia Description Quantity Unit Unit Price Total
1–gallon plant 5710 Ea. $10 57,100
Irrigation
repairs
$7,000
Total cost: $ 64,100
Should you have any questions please do not hesitate to call our office.
Respectfully Submitted,
Roberto Europa
Account Manager
DMS LANDSCAPE SERVICES
AGREED AND ACCEPTED TO THIS ____________
DAY OF ________,2025
BY:
TITLE:
DATE:
P.O. #:
Item No. 7.2.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: October 14, 2025
To: Mayor and Council Members
From: Greg Simonian, City Attorney
Issue: City Manager Employment Agreement
Recommendation: That the City Council adopt a Resolution entitled, “A Resolution of the City Council of the City of Laguna Hills, California, Approving and Authorizing the Mayor to Execute a New City Manager Employment Agreement.” Background:
After more than three years of service, former City Manager Jarad L. Hildenbrand submitted a letter of resignation on June 24, 2025, and resigned from his employment with the City in order to pursue another city management opportunity, effective August 8, 2025.
On June 24, 2025, the City entered into a Consulting Services Agreement with Jacob Green & Associates, Inc. (JGA) for the purpose of conducting a formal competitive executive recruitment process for the city manager position and to advise the City Council with regard to selection and appointment of a new city manager. Over the past three months JGA has engaged in a formal competitive executive recruitment process for selecting a qualified candidate to fill the city manager position.
Jacob Green & Associates opened the recruitment in July 2025 and subsequently referred a select number of qualified candidates to meet with the City Council on September 19, 2025. The City Council identified a preferred candidate. An offer was subsequently prepared for that individual in accordance with the salary, compensation, and benefits package established for the position as advertised in the JGA recruitment flyer, and mutual agreement was reached, thereby closing the competitive recruitment process. The City Council may appoint the finalist in closed session on October 14, 2025.
Item No. 7.2.1
If an appointment is made during closed session, the Council will consider approval of the proposed City Manager Employment Agreement in open session.
SB 1436, which took effect on January 1, 2017, requires the governing bodies of local agencies to “orally report a summary of a recommendation” for changes in the salaries, salary schedules, or compensation paid in the form of fringe benefits of local agency executives before taking a final vote on the proposed changes. SB 1436 specifies that the summary of the recommendation must be made “during the open meeting in which the final action is to be taken.” In accordance with this state law requirement, prior to the City Council taking final action to approve the proposed employment contract, the City Attorney will make the required oral report in accordance with Government Code Section 54953(c)(3).
Pursuant to Government Code Section 36506, the City Council is required to establish the compensation of the City Manager by Resolution, which appointed public official holds office at the direction and pleasure of the City Council.
If an appointment is made in closed session, the staff recommendation will be that the City Council consider approving and authorizing the Mayor to execute the proposed City Manager Employment Agreement, dated October 14, 2025, attached hereto, with an agreement effective date of October 14, 2025, and employment beginning on December 1, 2025.
Fiscal Impact:
In accordance with the terms of the proposed City Manager Employment Agreement, the appointed City Manager will be paid an annual base salary of $290,000.00 and will receive the same benefits provided to other Executive Management employees pursuant to Resolution No. 2025-06-24-02, as may be amended. These benefits include, but are not limited to, health insurance (medical, dental, and vision), paid fixed and floating holidays, supplemental retirement contribution, retiree health savings plan, group life and disability insurance, short and long term disability insurance, sick leave, and bereavement leave. City Manager is a Tier 2 (“PEPRA”) employee as defined in Resolution No. 2025-06-24-02 and shall be enrolled in the 2% at 62 program. City Manager will pay the full cost of the employee’s contribution, currently set at 8.25% of salary.
The City Manager will accrue vacation at the rate of twenty paid days each fiscal year (in addition to recognized regular and floating City holidays). Effective December 1, 2025, the City Manager will receive a one-time starting vacation balance of ten days.
Item No. 7.2.1
The City Manager is entitled to participate in the International City Managers Association ("ICMA") 457 deferred compensation plan. As part of the City Manager’s annual compensation, the City will provide the City Manager with a Section 457 deferred compensation program, which will be administered by ICMA, and will pay Ten Thousand Dollars ($10,000) per year into such deferred compensation program.
Beginning January 1, 2026, this amount will be paid in a lump sum and in January of each calendar year thereafter during the term of the employment agreement. The attached City Manager Employment Agreement details all elements of the proposed salary, compensation and benefits plan for the City Manager position. According to the Finance Director, total proposed annual compensation for the City Manager pursuant to the terms of the proposed employment agreement is estimated to be $382,217.00.
Attachments:
1. Proposed Resolution
2. City Manager Employment Agreement, Exhibit “1” to Resolution
4933-9135-4989, v. 1
RESOLUTION NO. 2025-10-14-X
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAGUNA HILLS, CALIFORNIA, APPROVING AND
AUTHORIZING THE MAYOR TO EXECUTE A NEW CITY
MANAGER EMPLOYMENT AGREEMENT
WHEREAS, after more than three years of service, former City Manager Jarad L. Hildenbrand submitted a letter of resignation on June 24, 2025, and resigned from his employment with the City in order to pursue another city management opportunity, effective August 8, 2025; and
WHEREAS, on June 25, 2025, the City Council appointed the Assistant City Manager/Public Services Director Joseph Ames, P.E., to serve as the Acting City Manager, effective August 8, 2025, pending the negotiation and preparation of a proposed interim city manager employment contract; and
WHEREAS, on July 8, 2025, the City Council appointed Assistant City Manager/Public Services Director Joseph Ames, P.E., to serve as the Interim City Manager and approved an Interim City Manager Employment Agreement with Mr. Ames, effective August 8, 2025; and
WHEREAS, on June 24, 2025, the City entered into a Consulting Services Agreement with Jacob Green & Associates, Inc. (JGA) for the purpose of conducting a formal competitive executive recruitment process for the city manager position and to advise the City Council with regard to selection and appointment of a new city manager; and
WHEREAS, over the past three months JGA has engaged in a formal competitive executive recruitment process for selecting a qualified candidate to fill the city manager position; Jacob Green & Associates opened the recruitment in July 2025 and subsequently referred a select number of qualified candidates to meet with the City Council on September 19, 2025; and
WHEREAS, the City Council identified a preferred candidate and an offer was subsequently prepared by JGA for that individual in accordance with the salary, compensation, and benefits package established for the position as advertised in the JGA recruitment flyer; and
WHEREAS, the competitive recruitment process has been completed, which resulted in the City Council selecting the most qualified candidate for the position and appointing ________________ as City Manager the during closed session on October 14, 2025; and
WHEREAS, pursuant to Laguna Hills Municipal Code Chapter 2-08, the City Council now desires to retain ________________ as City Manager and establish the terms and conditions for such employment by approving the attached new City Manager Employment Agreement (Exhibit “1”); and
Resolution 2025-10-14-X
4933-9135-4989, v. 1
WHEREAS, pursuant to Government Code Section 36506, the City Council is required to establish the compensation of the City Manager by Resolution, which appointed public official shall hold office at the direction and pleasure of the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA
HILLS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct and are incorporated herein by reference.
SECTION 2. ______________ was selected and appointed City Manager of the City of Laguna Hills during closed session on October 14, 2025, and shall serve at the direction and pleasure of the City Council, effective December 1, 2025, pursuant to Laguna Hills Municipal Code Chapter 2-08.
SECTION 3. The City Council hereby approves and authorizes the Mayor to execute the City Manager Employment Agreement, dated October 14, 2025, which employment agreement is attached hereto as Exhibit “1” with an agreement effective date of October 14, 2025, and employment beginning on December 1, 2025.
SECTION 4. The City Clerk is hereby directed to administer the Oath of Office.
PASSED, APPROVED, AND ADOPTED this 14th day of October 2025. ____________________________________
JOSHUA SWEENEY, MAYOR
ATTEST:
______________________________________
JENNIFER LEE, CITY CLERK
Resolution 2025-10-14-X
4933-9135-4989, v. 1
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LAGUNA HILLS )
I, Jennifer Lee, City Clerk of the City of Laguna Hills, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2025-10-14-X adopted by the City Council of the City of Laguna Hills, California, at a Regular Meeting thereof held on the 14th day of October 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
(SEAL)
_____________________________________
JENNIFER LEE, CITY CLERK
Resolution 2025-10-14-X
4933-9135-4989, v. 1
EXHIBIT “1”
CITY MANAGER EMPLOYMENT AGREEMENT
DATED: OCTOBER 14, 2025
Item No. 9.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: October 14, 2025
To: Mayor and Council Members
From: Kayle McDonald, Deputy City Clerk
Issue: Committee Assignment Report
Recommendation: That the City Council receive reports from City Council Members on the City Council Committee Assignments listed in the staff report.
Background:
The following are recent meetings and events attended by the City Council for their City Council Committee Assignments.
Orange County Fire Authority (OCFA)
Board of Directors
Mayor Sweeney
September 25, Regular Meeting
Association of California Cities—Orange County (ACC-OC) Legislative & Regulatory Committee
Council Member Wheeler
September 25, Regular Meeting
Orange County Older Adults Advisory Commission (OAAC)
Council Member Wheeler
October 10, Regular Meeting
Fiscal Impact:
The City does not provide any additional compensation to City Council Members for
Item No. 9.1
serving on outside agency board or committees.
Attachments:
None