Agenda — Lynwood City Council, December 19, 2023 (part 1 of 4)

1. CALL TO ORDER

2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK

3. ROLL CALL OF COUNCIL MEMBERS

4. PLEDGE OF ALLEGIANCE

5. INVOCATION
This Agenda contains a brief general description of each item to be considered. Copies of the Staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Any person who has a question concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200.

Procedures for Addressing the Council

IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO

ADDRESS THE COUNCIL SUBMIT YOUR COMMENTS IN ADVANCE TO
[email protected] OR FILL OUT A FORM PROVIDED AT THE PODIUM, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A

FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL.

AGENDA
City Council Regular Meeting

TO BE HELD ON
December 19, 2023
COUNCIL CHAMBERS - 11350 BULLIS ROAD. LYNWOOD, CA 90262 OR WEB CONFERENCE VIA ZOOM - TO PARTICIPATE VIA ZOOM OR BY TELEPHONE: 1-669- 900-9128 OR 1-253-215-8782 MEETING ID: 835 2029 8238
Duly posted on 12-16-2023 by MQ
6:00 PM

Jose Luis Solache, Mayor
Rita Soto, Mayor Pro Tem
Gabriela Camacho, Council Member
Oscar Flores, Council Member
Juan Munoz-Guevara, Council Member
City Council Regular Meeting 1

6. PRESENTATIONS/PROCLAMATIONS

7. CONSENT CALENDAR

7.1 APPROVAL OF THE WARRANT REGISTER

7.2 AWARD OF CONTRACTS FOR PROJECT MANAGEMENT AND CONSTRUCTION

MANAGEMENT/INSPECTION SERVICES FOR THE BURKE HAM PARK - SKATE PARK PROJECT (CIP PROJECT NO. 4011.67.854)
Update on Law Enforcement Issues
City Council Members Reporting on Meetings Attended (Gov. Code Section 53232.3 (D)).

City Video(s)

PUBLIC ORAL COMMUNICATIONS

(Regarding Agenda Items Only)

NON-AGENDA PUBLIC ORAL COMMUNICATIONS

THIS PORTION PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE

COUNCIL ON ITEMS WITHIN THE JURISDICTION OF THE COUNCIL AND NOT LISTED ON THE AGENDA. IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO

SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT COUNCIL MAY

REFER THE MATTER TO STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54954.2 (a).)

ALL MATTERS LISTED UNDER THE CONSENT CALENDAR WILL BE ACTED UPON BY ONE MOTION AFFIRMING THE ACTION RECOMMENDED ON THE AGENDA. THERE

WILL BE NO SEPARATE DISCUSSION ON THESE ITEMS PRIOR TO VOTING UNLESS

MEMBERS OF THE COUNCIL OR STAFF REQUEST SPECIFIC ITEMS TO BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION.

Comments:

City of Lynwood warrant register dated December 19, 2023 for FY2023-2024. (FIN) Recommendation:

Staff Respectfully recommends that the City Council of the City of Lynwood approve the warrant register dated December 19, 2023 for FY2023-2024

Comments:

The City Council has awarded a contract for Design-Build services for the Yvonne Burke - John D. Ham Park Skate Park project. In order to complete the project in a timely matter and within budget, staff submitted a request for proposals to provide project management and construction management/inspection services for the project. After reviewing the received proposals from the list of On-Call engineering consultants, staff is requesting City Council to approve the selected consultants for project management and construction management/inspection services. (PW)
Recommendation:

City Council Regular Meeting 2

7.3 AWARD OF CONTRACTS FOR PROJECT MANAGEMENT AND CONSTRUCTION MANAGEMENT/INSPECTION SERVICES FOR THE LYNWOOD PARK – MEGA PARK PLAYGROUND PHASE 1 PROJECT (CIP PROJECT NO. 4011.68.109)

7.4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING AN ADDITIONAL $60,000 IN PURCHASING AUTHORITY UNDER THE CITY’S CONTRACTING AND PURCHASING POLICY & PROCEDURES FOR

LEGAL/INVESTIGATIVE SERVICES PROVIDED BY FAGEN, FRIEDMAN &

FULFROST, LLP, AND APPROVING AN APPROPRIATION IN THE AMOUNT OF $75,000 FROM THE UNASSIGNED GENERAL FUND
Staff recommends that the City Council adopt the attached resolution entitled: “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING

CONTRACTS FOR PROJECT MANAGEMENT AND CONSTRUCTION
MANAGEMENT/INSPECTION SERVICES FOR THE YVONNE BURKE – JOHN D. HAM PARK SKATE PARK: AUTHORIZING THE CITY MANAGER TO APPROVE

AGREEMENT AMENDMENTS RELATED TO THE PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENTS”

Comments:

The City Council has awarded a contract for Design-Build services for the Lynwood Park - Mega Park Playground Phase 1 Project. In order to complete the project in a timely matter and within budget, staff submitted a request for proposals to provide project management and construction management/inspection services for the Lynwood Park Mega Park Playground project. After reviewing the proposals staff is requesting City Council to approve the selected consultants for project management and construction management/inspection services. (PW)
Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled: “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING

CONTRACTS FOR PROJECT MANAGEMENT AND CONSTRUCTION
MANAGEMENT/INSPECTION SERVICES FOR THE LYNWOOD PARK – MEGA PARK PLAYGROUND PHASE 1 PROJECT; AUTHORIZING THE CITY MANAGER TO

APPROVE AGREEMENT AMENDMENTS RELATED TO THE PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENTS.”

Comments:

Staff recommends the City Council adopt the resolution as presented in order to continue payment of services provided by Fagen, Friedman & Fullfront for the City’s legal obligations under the Business and Professions Code. (HR) City Council Regular Meeting 3

8. NEW/OLD BUSINESS

8.1 LYNWOOD PARK – MEGA PARK PLAYGROUND PHASE 1 PROJECT: UPDATED DESIGN (CIP PROJECT NO. 4011.68.109)

8.2 AWARD OF CONTRACT TO LAN WAN ENTERPRISE FOR THE LYNWOOD PARK WIFI PROJECT - PHASE 2

8.3 AWARD OF CONTRACTS FOR ON-CALL PROFESSIONAL ENGINEERING

SERVICES
Recommendation:

Comments:

Staff has received conceptual designs for the Lynwood Park Mega Park Playground Phase 1 Project on December 11, 2023. After the updated design review, staff is requesting that the City Council receive and file the detailed playground structures design to move forward with the Lynwood Park Mega Playground Project. (PW) Recommendation:

Staff recommends that the City Council to receive and file this agenda item. No further City Council action is necessary.

Comments:

The City of Lynwood is looking for an opportunity to effect change and bridge the gap of the digital divide by implementing free Wi-Fi at Lynwood Park.

LAN WAN is recognized
as a certified CMAS contractor by the California Department of General Services that can provide the procurement and installation of the Wi-Fi network in Lynwood Park. (PW) Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD approving an

AWARD OF CONTRACT TO LANWAN ENTERPRISE FOR THE LYNWOOD PARK WIFI PROJECT - PHASE 2.”

Comments:

City Council Regular Meeting 4

8.4 MAYORAL APPOINTMENTS

8.5 REVIEW OF BOARD, COMMISSION AND COMMITTEE MEMBERS & ANNUAL

BOARDS, COMMISSIONS AND COMMITTEES LOCAL APPOINTMENT LIST

The City of Lynwood has released a formal Request for Qualifications for On-Call Professional Engineering Services. On October 11, 2023 staff received eighteen (18) proposals from various qualified companies for providing general engineering, traffic engineering, utilities engineering and architectural services. Staff reviewed each proposal and selected a number of consultants to continue with the interview process. After reviewing each consultant’s qualifications, experience, and interview, Staff is ready to present to City Council the selected consultants for Professional On-Call Engineering Services. (PW)
Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled: “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING

CONTRACTS TO THE SELECTED CONSULTANTS FOR ON CALL PROFESSIONAL ENGINEERING SERVICES; AUTHORIZING THE CITY MANAGER TO APPROVE

AGREEMENT AMENDMENTS RELATED TO THE AGREEMENTS AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENTS.”

Comments:

Members of the City Council serve on various municipal organizations that require representation of government officers. This participation allows the City to receive beneficial information and resources. Previously, the Mayor has made appointments to the organizations, with approval and ratification of members of the City Council. As a result of the City Council's recent reorganization, the Mayor and Council will review and update the list of appointments accordingly. (CC)
Recommendation:

Staff recommends that the Mayor and Council review and appoint delegates and alternates for the various organizations and committees, and direct staff to notify said organizations on the appointments.

Comments:

Review of Board and Commission Members & Annual Boards and Commissions Local Appointment List. (CC)
Recommendation:

City Council Regular Meeting 5

9. CITY COUNCIL ORAL AND WRITTEN COMMUNICATION

10. STAFF ORAL COMMENTS
Staff recommends that the City Council review the list of Board and Commission members. In accordance with the rules outlined below, the City Council may make any adjustments to these Boards and Commissions, as it deems appropriate.

Additionally, staff recommends that the City Council direct staff to post the attached annual City of Lynwood Boards and Commission Appointment List pursuant to Government Code Section 54970 requirements.

ADJOURNMENT

THE NEXT REGULAR MEETING WILL BE HELD ON JANUARY 16, 2024 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL ANNEX, 11350 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA.

City Council Regular Meeting 6

AGENDA STAFF REPORT

DATE:

December 19, 2023
TO:

Honorable Mayor and Members of the City Council
APPROVED BY:

Ernle Hernandez, City Manager
PREPARED BY:

Harry Hong, Director of Finance & Administration,
Lilly Hampton, Senior Accounting Technician
SUBJECT:

APPROVAL OF THE WARRANT REGISTER
CC WARRANT RESOLUTION.docx
WARRANT RUN 12 19 2023.pdf
Agenda Item # 7.1.

Recommendation:

Staff Respectfully recommends that the City Council of the City of Lynwood approve the warrant register dated December 19, 2023 for FY2023-2024 Background:

N/A
Discussion and Analysis:

N/A
Fiscal Impact:

FY 2023-2024
Coordinated With:

City Manager, City Attorney
ATTACHMENTS:

Description
City Council City Council Regular Meeting 7
RESOLUTION NO. 2023.XXX
Warrant Registers Dated 12-19-2023
PASSED, APPROVED and ADOPTED this 19th day of December_, 2023.

Jose Luis Solache, Mayor
ATTEST:
__________________________
Maria Quiňonez, Ernie Hernandez,
City Clerk City Manager
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
________
Noel Tapia, Harry Wong,
City Attorney Director of Finance and Administration
8 STATE OF CALIFORNIA )
) §

COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a meeting held on the 19 th day of December 2023.

AYES: COUNCIL MEMBERS MUNOZ, FLORES, CAMACHO MAYOR PRO-TEM

SOTO AND MAYOR SOLACHE
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

________________________
Maria Quiňonez,
City Clerk

STATE OF CALIFORNIA )
) §

COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2023.XXX on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this _19 th day of December_ , 2023.
___________________________
Maria Quiňonez,
City Clerk
9 apCkHist Void Check Listing Page:1
12112/2023 11:04AM City of Lynwood
Bank code: apbank
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total 208624 09105/2023 000477 WEBSTER'S BEE REMOVALS V 12/04/2023 LOST IN MAIL-209429 08/09/2023 235.00 235.00 208976 10/10/2023 000078 ODP BUSINESS SOLUTIONS .I V 12/05/2023 LOST IN MAIL-209446 09/14/2023 1,157.56 V 12/05/2023 329976009001 09/01/2023 385.64
V 12/05/2023 330426698001 09/07/2023 314.17
V 12/05/2023 331944648001 09/12/2023 39.67 1,897.04
209242 11/21/2023 000078 ODP BUSINESS SOLUTIONS ,! V 11/28/2023 LOST IN MAIL-209414 10/16/2023 533.89 V 11/28/2023 337786803001 11/08/2023 529.29
V 11/28/2023 332320983001 11/02/2023 458.62
V 11/28/2023 336843297001 10/22/2023 165.32
V 11/28/2023 333726452001 10/25/2023 138.18
V 11/28/2023 33973569901 11/06/2023 66.14
V 11/28/2023 336667268001 10/16/2023 58.05
V 11/28/2023 334904924001 10/16/2023 9.91
V 11/28/2023 334904910001 10/16/2023 8.39 1,967.79
apbank Total: 4,099.83
3 checks in this report Total Checks: 4,099.83
Page:1
10 vchlist Prepaid-Check List Page: 2
12/06/2023 9:33:12AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 209408 11/28/2023 013710 ARMENTA, CYNTHIA 113023 COMMUNITY ACTIVITY EXPENSE 450.00 Total: 450.00
209409 11/28/2023 006399 AT&T 000020792673 TELEPHONE SERVICE 27.25 000020795950 TELEPHONE SERVICE 15.20
000020795952 TELEPHONE SERVICE 30.90
000020795953 TELEPHONE SERVICE 346.99
000020795955 TELEPHONE SERVICE 88.05
000020795959 TELEPHONE SERVICE 118.95
000020795963 TELEPHONE SERVICE 30.90
000020796069 TELEPHONE SERVICE 60.26
000020796070 TELEPHONE SERVICE 60.26
000020796140 TELEPHONE SERVICE 60.26
Total: 839.02
209410 11/28/2023 001075 BOMB ENTERTAINMENT 217 COMMUNITY ACTIVITY EXPENSE 600.00 Total: 600.00
209411 11/28/2023 013696 ITS FOAM TIME LLC BB2B700D-0001 COMMUNITY ACTIVITY EXPENSE 1,700.00 Total: 1,700.00
209412 11/28/2023 008216 NOVA STORAGE 71417 STORAGE FEE 619.00 Total: 619.00
209413 11/28/2023 000955 CENTRAL BASIN MUNICIPAL WATER LYN-OCT23 PROF & CONTRACTUAL SERVICE 3,089.23 Total: 3,089.23
209420 11/29/2023 005139 BOOST CONFERENCE 011553-050324 REGISTRATION FEE 2,725.00 Total: 2,725.00
209421 11/29/2023 013425 MATSON, PATRICK 013425-111723-1 REIMB-TRAVEL EXPENSE 403.48 Total: 403.48
209422 11/30/2023 014067 OPRINTE 120323 COMMUNITY ACTIVITY EXPENSE 386.00 Total: 386.00
209423 11/30/2023 014065 PICTURE PLEASE PHOTO BOOTH 0000-789 COMMUNITY ACTIVITY EXPENSE 450.00 Page: 2
11 vchlist Prepaid-Check List Page: 3
12/06/2023 9:33:12AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 209423 11/30/2023 014065 014065 PICTURE PLEASE PHOTO BOOTH (Continued} Total: 450.00 209424 11/30/2023 014066 SKYLISH AESTHETICS 517 COMMUNITY ACTIVITY EXPENSE 750.00 Total: 750.00
209426 11/30/2023 001991 LEGISLATIVE ADVOCACY GROUP 5876 PROF & CONTRACTUAL SERVICE 5,000.00 5877 PROF & CONTRACTUAL SERVICE 5,000.00
5879 PROF & CONTRACTUAL SERVICE 5,000.00
Total: 15,000.00
209427 11/30/2023 009647 MV CHENG & ASSOCIATES, INC. 10/31/2023 02-002675 PROF & CONTRACTUAL SERVICE 24,547.50 Total: 24,547.50
209429 12/4/2023 000477 WEBSTER'S BEE REMOVAL SERVICES 2160 06-009988 PROF & CONTRACTUAL SERVICE 235.00 Total: 235.00
209430 12/4/2023 013459 ENRIQUEZ, FRANCIS 2024 CUPS FOR CITY COUNCIL 425 .00 Total: 425.00
209431 12/4/2023 014069 IMAGINATION PARTY COMPANY, THE 003152 COMMUNITY ACTIVITY EXPENSE 1,945.00 Total: 1,945.00
209432 12/4/2023 006140 INTERGRAPHICS COMPANY INV-0000299 PRINTING SERVICES 532.51 Total: 532.51
209433 12/4/2023 013712 LA CHANCLA MEXICAN GRILL,INC 201-A COMMUNITY ACTIVITY EXPENSE 2,532.65 Total: 2,532.65
209434 12/4/2023 000154 PRINTCO DIRECT 85618 PRINTING SERVICES 154.35 Total: 154.35
209435 12/4/2023 013287 WINSTAR DONUTS 00231026 COMMUNITY ACTIVITY EXPENSE 424.50 Total: 424.50
209436 12/4/2023 006130 HI-TECH COMPUTER RENTAL 130006 COMMUNITY ACTIVITY EXPENSE 1,320.00 Total: 1,320.00
209437 12/4/2023 014068 CAUSER, DARIEN 1130 COMMUNITY ACTIVITY EXPENSE 3,000.00 Page: 3
12 vchlist Prepaid-Check List Page: 4
12/06/2023 9:33:12AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount --
209437 12/4/2023 014068 014068 CAUSER, DARIEN (Continued} Total: 3,000.00 209438 12/4/2023 014070 CLICK SOUND & STAGE LLC CSS1982 08-005232 COMMUNITY ACTIVITY EXPENSE 6,000.00 Total: 6,000.00
209439 12/4/2023 001087 FANTASY FLOWERS AND GIFTS 0227 01-001788 FLOWER SERVICES 429 .98 Total: 429.98
209440 12/4/2023 002887 HARDING , SHEILA 002887110223 REIMB -TRAVEL EXPENSE 571.85 Total: 571.85
209441 12/4/2023 014073 WILCOX BUSY BUGGY CARRIAGE 111623 COMMUNITY ACTIVITY EXPENSE 3,900 .00 Total: 3,900.00
209442 12/4/2023 002699 CONTROL BOARD, STATE WATER SW-0269560 ANNUAL PERMIT FEE 26,498.00 Total: 26,498.00
209443 12/4/2023 014074 STATE OF CALIFORNIA 11791 BOND PAYMENT DUE-PRINCIPAL 66,955 .11 Total: 66,955.11
209444 12/5/2023 013460 MAGANA, JESSE S 1825 COMMUNITY ACTIVITY EXPENSE 350 .00 Total: 350.00
209445 12/5/2023 007205 SANCHEZ AWARDS 2327 01-001815 COMMUNITY ACTIVITY EXPENSE 5,953.50 Total: 5,953.50
209446 12/5/2023 000078 ODP BUSINESS SOLUTIONS ,LLC 329976009001 08-005204 OFFICE SUPPLIES 385.64 330426698001 03-000451 OFFICE SUPPLIES 314 .17
330597854001 08-005204 OFFICE SUPPLIES 1,157.56
331944648001 03-000451 OFFICE SUPPLIES 39.67
Total: 1,897.04
209447 12/5/2023 002486 CSMFO 200021402 REGISTRATION FEE 40.00 Total: 40.00
209448 12/5/2023 000078 ODP BUSINESS SOLUTIONS,LLC 332631396001 02-002674 OFFICE SUPPLIES 24.23 343284054001 02-002677 FURNITURE PURCHASE 1,267 .85
Page: 4
13 vchlist
12/06/2023
Bank code:

Voucher
9:33:12AM
apbank
Date Vendor
Prepaid-Check List
City of Lynwood
Invoice
209448
209449
12/5/2023 000078 000078 ODP BUSINESS SOLUTIONS,LLC (Continued) 209450
209451
209452
12/5/2023 000163 SOUTHERN CALIFORNIA EDISON
12/5/2023 001302 U.S. BANK
12/5/2023 005344 AT&T MOBILITY
12/5/2023 002386 T-MOBILE USA, INC
37 Vouchers for bank code :
37 Vouchers in this report
apbank
000163-120523
001302-111523
287260367753X110823
287260367753X120823
983463843-112123
Page: 5
PO# Description/Account Amount
Total: 1,292.08
LIGHT & POWER SERVICE 54,952.29
Total: 54,952.29
BANKCARD CHARGES 14,351.45
Total: 14,351.45
TELEPHONE SERVICE 3,918.11
TELEPHONE SERVICE 3,873.17
Total: 7,791.28
CELL PHONE SERVICE 299.04
Total: 299.04
Bank total: 253,409.86
Total vouchers : 253,409.86
Page: 5
14 vchlist
12/06/2023
Bank code:

Voucher
209414
209415
209416
209417
209418
209419
209425
209428
9:34:58AM
apbank
Date Vendor
11/28/2023 000078 ODP BUSINESS SOLUTIONS ,LLC
11/29/2023 007551 AFSCME DISTRICT COUNCIL 36
11/29/2023 013747 AMERIFLEX
11/29/2023 013463 CITY EMPLOYEES ASSOCIATES, LLC
11/29/2023 013730 INSURANCE COMPANY, COLONIAL LIFE
11/29/2023 010048 LEGAL SHIELD
11/30/2023 000163 SOUTHERN CALIFORNIA EDISON
11/30/2023 013084 LE, JESSICA
Prepaid-Check List
City of Lynwood
Invoice
332320983001
333726452001
334904910001
334904917001
334904924001
336667268001
336843297001
337786803001
339735699001
Ben157207
Ben157616
Ben157211
Ben157622
Ben157209
Ben157620
Ben157203
Ben157618
Ben157213
Ben157624
000163-112923
Ben157879
Page: 6
PO# Description/Account Amount
08-005204 OFFICE SUPPLIES 458 .62
08-005204 OFFICE SUPPLIES 138.18
08-005204 OFFICE SUPPLIES 8.39
08-005204 OFFICE SUPPLIES 533.89
08-005204 OFFICE SUPPLIES 9.91
02-002674 OFFICE SUPPLIES 58.05
06-010003 OFFICE SUPPLIES 165.32
03-000451 OFFICE SUPPLIES 529 .29
02-002674 OFFICE SUPPLIES 66.14
Total: 1,967.79
ASSOCIATION DUES : PAYMENT 1,823 .04
ASSOCIATION DUES: PAYMENT 1,812 .21
Total: 3,635.25
HEAL TH FSA PRE-TAX : PAYMENT 948 .09
HEAL TH FSA PRE-TAX : PAYMENT 948 .09
Total: 1,896.18
MGMT . ASSOCIATION DUES: 200 .00
MGMT . ASSOCIATION DUES: 200 .00
Total: 400.00
ACCIDENT PRETAX: PAYMENT 2,351 .57
ACCIDENT PRETAX : PAYMENT 2,296.70
Total: 4,648.27
LEGAL SHIELD: PAYMENT 49.84
LEGAL SHIELD: PAYMENT 49.84
Total: 99.68
LIGHT & POWER SERVICE 26,693.88
Total: 26,693.88
JESSICA HERRERA : PAYMENT 293.00
Total: 293.00
Page: 6
15 vchlist
12/06/2023
Bank code:

Voucher
9:34:58AM
apbank
Date Vendor
8 Vouchers for bank code :
8 Vouchers in this report
apbank
Prepaid-Check List
City of Lynwood
Invoice PO# Description/Account
Bank total:

Total vouchers:

Page: 7
Amount
39,634.05
39,634.05
Page: 7
16 vchlist
12/07/2023
Bank code:

Voucher
209453
209454
209455
209456
209457
209458
209459
Prepaid-Check List
9:35:56AM City of Lynwood
apbank
Date Vendor Invoice
12/6/2023 002699 CONTROL BOARD, STATE WATER WD-0231821
12/6/2023 001987 DISTRICT OF SOUTHERN CALIF., WATER OCTOBER 31, 2023 12/6/2023 001357 EMPLOYMENT DEVELOPMENT DEPT.
12/6/2023 014071 MCCORMICK AMBULANCE
12/6/2023 001224 STANDARD INSURANCE COMPANY
12/7/2023 002699 CONTROL BOARD, STATE WATER
12/7/2023 001224 STANDARD INSURANCE COMPANY
7 Vouchers for bank code :
7 Vouchers in this report
apbank
L2071500368
295551
001224-093023
001224-103123
WD-0231176
Ben155951
Ben156176
Ben156215
Ben156585
Ben156856
Ben156883
Page: 8
PO# Description/ Account Amount
--
ANNUAL PERMIT FEE 868.00
Total: 868.00
06-009997 PROF & CONTRACTUAL SERVICE 177,334.29
Total: 177,334.29
UNEMPLOYMENT LIABILITY 706.00
Total: 706.00
COMMUNITY ACTIVITY EXPENSE 1,250.00
Total: 1,250.00
RETIREE LIFE INSURANCE 760.00
RETIREE LIFE INSURANCE 754.00
Total: 1,514.00
ANNUAL PERMIT FEE 20,085.00
Total: 20,085.00
AD&D STANDARD LIFE INSURANCE: 660.36
AD&D STANDARD LIFE INSURANCE: 92.82
AD&D STANDARD LIFE INSURANCE: 653.82
AD&D STANDARD LIFE INSURANCE: 627.21
AD&D STANDARD LIFE INSURANCE: 92.82
AD&D STANDARD LIFE INSURANCE: 686.97
Total: 2,814.00
Bank total: 204,571.29
Total vouchers: 204,571.29
Page: 8
17 vchlist Check List Page: 9
12/12/2023 10:21:48AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/ Account Amount 209460 12/19/2023 007308 ADVISORS, LLC, FHN FINANCIAL MAIN Lynwood #50 10-000219 PROF & CONTRACTUAL SERVICE 3,000.00 Total: 3,000.00
209461 12/19/2023 001994 ALIN'S PARTY SUPPLY CO. 558172 08-005198 COMMUNITY ACTIVITY EXPENSE 180.16 Total: 180.16
209462 12/19/2023 010067 ALL AMERICAN ASPHALT 010067-120423-1 06-010063 PROF & CONTRACTUAL SERVICE 533,673.23 Total: 533,673.23
209463 12/19/2023 013497 ALTA LANGUAGE SERVICES, INC IS687107 BILINGUAL TEST 55.00 Total: 55.00
209464 12/19/2023 010746 ALVAREZ-GLASMAN & COLVIN 2023-08-20850-CC 01-001805 LEGAL SERVICES 6,289.00 2023-08-20850-CL 01-001805 LEGAL SERVICES 3,985.00
2023-08-20850-CM 01-001805 LEGAL SERVICES 6,907.50
2023-08-20850-HR 01-001805 LEGAL SERVICES 47.00
2023-08-20850-PW 01-001805 LEGAL SERVICES 3,965.00
2023-08-20852-LIT 01-001805 LEGAL SERVICES 5,180.90
Total: 26,374.40
209465 12/19/2023 013738 AMAZON CAPITAL SERVICES INC 1 YVL-TW4W-WNPJ 08-005226 COMPUTER SUPPLIES 1,455.28 Total: 1,455.28
209466 12/19/2023 002452 AMERICAN LANGUAGE SVCS. 77974 01-001803 PROF & CONTRACTUAL SERVICE 369.20 Total: 369.20
209467 12/19/2023 013522 AMN MANAGEMENT, INC 21 06-010066 PROF & CONTRACTUAL SERVICE 25,885.00 Total: 25,885.00
209468 12/19/2023 013882 ANTHEM SPORTS 381743 08-005187 SPORTS PROGRAM SUPPLIES 193.78 Total: 193.78
209469 12/19/2023 004285 AVANT GARDE, INC. 8465 06-009860 PROF & CONTRACTUAL SERVICE 1,900.00 8465-1 06-009906 PROF & CONTRACTUAL SERVICE 285.00
8465-2 06-010087 PROF & CONTRACTUAL SERVICE 5,391.25
8465-3 06-009907 PROF & CONTRACTUAL SERVICE 4,132.50
8758 06-010087 PROF & CONTRACTUAL SERVICE 12,257.50
--
Page: 9
18 vchlist Check List Page: 10
12/12/2023 10:21:48AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 209469 12/19/2023 004285 AVANT GARDE, INC. (Continued)
8758-1 06-009860 PROF & CONTRACTUAL SERVICE 570.00
8799 06-009926 PROF & CONTRACTUAL SERVICE 561.00
8870 06-010087 PROF & CONTRACTUAL SERVICE 4,802.50
8925 06-009554 PROF & CONTRACTUAL SERVICE 250.00
8926 06-009926 PROF & CONTRACTUAL SERVICE 250.00
8927 06-009554 PROF & CONTRACTUAL SERVICE 280.50
8928 06-009557 PROF & CONTRACTUAL SERVICE 250.00
8929 06-010087 PROF & CONTRACTUAL SERVICE 4,685.00
8930 06-008790 PROF & CONTRACTUAL SERVICE 739.50
8931 06-010087 PROF & CONTRACTUAL SERVICE 1,568.00
8934 06-010087 PROF & CONTRACTUAL SERVICE 250.00
8936 06-010087 PROF & CONTRACTUAL SERVICE 500.00
8937 06-010087 PROF & CONTRACTUAL SERVICE 650.00
9028 06-009559 PROF & CONTRACTUAL SERVICE 550.00
9029 06-009557 PROF & CONTRACTUAL SERVICE 800.00
9030 06-009554 PROF & CONTRACTUAL SERVICE 300.00
9031 06-009557 PROF & CONTRACTUAL SERVICE 800.00
9032 06-010087 PROF & CONTRACTUAL SERVICE 2,302.50
9033 06-008790 PROF & CONTRACTUAL SERVICE 202.50
9034 06-007702 PROF & CONTRACTUAL SERVICE 1,960.00
9036 06-010087 PROF & CONTRACTUAL SERVICE 300.00
9037 06-010087 PROF & CONTRACTUAL SERVICE 350.00
9038 06-007702 PROF & CONTRACTUAL SERVICE 975.00
9039 06-010087 PROF & CONTRACTUAL SERVICE 750.00
9040 06-010087 PROF & CONTRACTUAL SERVICE 1,000.00
9041 06-010087 PROF & CONTRACTUAL SERVICE 255.00
9042 06-010087 PROF & CONTRACTUAL SERVICE 350.00
Total: 50,217.75
209470 12/19/2023 009434 BARRIOS, LEONEL 002541-0040 REFUND- BUILDING PERMIT 359.00 002641-0026 REFUND- BUILDING PERMIT 241.00
Total: 600.00
209471 12/19/2023 004986 BIOMETRICS4ALL, INC COLYN0114 LIVE SCAN RELAY FEE 11.25 Total: 11.25
Page: 10
19 vchlist Check List Page: 11
12/12/2023 10:21:48AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/ Account Amount --
209472 12/19/2023 014083 BLOOMFIELD, BARBARA 002655-0015 REFUND-EVENT , SECURITY GUARD 334.00 002655-0016 REFUNDABLE DEPOSIT- EVENT 200.00
Total: 534.00
209473 12/19/2023 000884 BLUE DIAMOND MATERIALS 3455305 06-009995 OPERATING SUPPLIES 4,165.91 Total: 4,165.91
209474 12/19/2023 014081 CALDERON, KARINA 002581-0020 REFUNDABLE DEPOSIT- EVENT 400.00 002594-0044 REFUND-EVENT, SECURITY GUARD 668.00
869223854 REFUND-EVENT-STAFF 30.00
Total: 1,098.00
209475 12/19/2023 000488 CANON SOLUTIONS AMERICA, INC 6005573366 COPIER MAINTENANCE 695.74 6006035739 12-000453 COPIER MAINTENANCE 594.01
Total: 1,289.75
209476 12/19/2023 001195 CDW GOVERNMENT NC34206 ADTRAN NETWORK SWITCH 1,195.01 Total: 1,195.01
209477 12/19/2023 004359 CHACON, CARLOS 537 REFUND-DISMISSED CITATION 250.00 831 REFUND-DISMISSED CITATION 203.00
Total: 453.00
209478 12/19/2023 009302 CHESSER, CHRISTINE 21632071 PROF & CONTRACTUAL SERVICE 250.00 23001741 PROF & CONTRACTUAL SERVICE 250.00
Total: 500.00
209479 12/19/2023 001168 CINTAS CORPORATION NO. 2 8406536620 08-005199 FIRST AID SUPPLIES 137.01 Total: 137.01
209480 12/19/2023 000702 CINTAS DOCUMENT MANAGEMENT 8406561040 05-001968 AUTOMATED EXTERNAL ZOLL 870.98 Total: 870.98
209481 12/19/2023 003372 CITY OF LYNWOOD 30-22900-02 UTILITY ASSISTANCE 412.30 61-10600-01 UTILITY ASSISTANCE 567.00
Total: 979.30
209482 12/19/2023 001571 CLINICAL LAB OF SAN BERNARDINO 2301686-LYN01 06-010006 PROF & CONTRACTUAL SERVICE 1,925.00 --
Page: 11
20 vchlist Check List Page: 12
12/12/2023 10:21:48AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 209482 12/19/2023 001571 001571 CLINICAL LAB OF SAN BERNARDINO (Continued) Total: 1,925.00 209483 12/19/2023 005198 COMMUNITY DEVELOPMENT, 13139548 MOBILEHOME PARK PROGRAM 525.00 Total: 525.00
209484 12/19/2023 012021 CONCENTRA MEDICAL CENTERS 81189522 05-001972 PRE-EMPLOYMENT PHYSICALS, 109.00 Total: 109.00
209485 12/19/2023 014036 CONSTRUCTION AND DESIGN, 1392 06-010097 PROF & CONTRACTUAL SERVICE 5,985 .00 Total: 5,985.00
209486 12/19/2023 001306 CORELOGIC SOLUTIONS, LLC. 50034106 PROF & CONTRACTUAL SERVICE 3,376.68 Total: 3,376.68
209487 12/19/2023 010638 COURT OF CALIFORNIA, COUNTY OF LA OCTOBER 2023 COUNTY FEES 15,965.50 Total: 15,965.50
209488 12/19/2023 011553 CPRS 107261-11723 MEMBER SHIP DUES-J.TREJO 170.00 130967-11723 MEMBER SHIP DUES-J.THORNTON 170.00
139325-11723 MEMBER SHIP DUES-O.MERCHANT 150.00
146812-112123 MEMBER SHIP DUES-J.PACHECO 145.00
Total: 635.00
209489 12/19/2023 013751 CUELLAR, LUIS GERARDO 013751-123123 ELECTRONIC/MEDIA AND AUTO EXPENSES 500.00 Total: 500.00
209490 12/19/2023 013550 EAGLE PORTABLES SANITATION LLC 9555 08-005200 COMMUNITY ACTIVITY EXPENSE 1,123.54 Total: 1,123.54
209491 12/19/2023 013455 ELITE POWER SYSTEMS 738 06-010077 PROF & CONTRACTUAL SERVICE 540.00 740 06-010077 PROF & CONTRACTUAL SERVICE 2,297.75
Total: 2,837.75
209492 12/19/2023 013881 FAGEN FRIEDMAN & FULFROST LLP 215238 05-001967 PROF & CONTRACTUAL SERVICE 23,197.00 Total: 23,197.00
209493 12/19/2023 000003 FIRST CHOICE SERVICES 820083 06-009972 COFFEE SERVICES 201.48 Page : 12
21 vchlist Check List Page: 13
12/12/2023 10:21:48AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount --
209493 12/19/2023 000003 000003 FIRST CHOICE SERVICES (Continued) Total: 201.48 209494 12/19/2023 003983 GALLS QUARTERMASTER 026216910 11-002267 UNIFORM & ACCESSORIES 72.75 026216996 11-002267 UNIFORM & ACCESSORIES 29.58
Total: 102.33
209495 12/19/2023 014062 GOMORA, OSCAR CAMPOS 014062-102323 PROF & CONTRACTUAL SERVICE 100.00 014062-111423 PROF & CONTRACTUAL SERVICE 80.00
Total: 180.00
209496 12/19/2023 001510 GRAINGER, INC. 9915651948 06-010008 OPERATING SUPPLIES 8.27 9915651955 06-010008 OPERATING SUPPLIES 251.12
9919322074 06-010008 OPERATING SUPPLIES 249.56
9919324203 06-010008 OPERATING SUPPLIES 249.56
Total: 758.51
209497 12/19/2023 000993 GRM INFORMATION MANAGEMENT 0492021-0492035 01-001801 PROF & CONTRACTUAL SERVICE 882.02 0493902 02-002672 PROF & CONTRACTUAL SERVICE 269.51
Total: 1,151.53
209498 12/19/2023 011090 HERNANDEZ, CHRISTIAN 26452688E REIMBURSEMENT-REGISTRATION 80.00 26452785E REIMB-REGISTRA TION 80.00
Total: 160.00
209499 12/19/2023 003338 HILL YARD-LOS ANGELES 605318161 06-010002 OPERATING SUPPLIES 1,538.76 Total: 1,538.76
209500 12/19/2023 014026 IBE DIGITAL 461015 12-000460 KONICA MINOLTA MUL Tl FUNCTION 1,596.47 Total: 1,596.47
209501 12/19/2023 000844 J & G GRAPHICS 05633 PRINTING SERVICES 571.32 Total: 571.32
209502 12/19/2023 010213 JAMES, ALICIA 147579122 REFUNDABLE DEPOSIT- EVENT 100.00 Total: 100.00
209503 12/19/2023 008254 JCL TRAFFIC SERVICES 122061 08-005229 PROF & CONTACTUAL SERVICE 7,142.55 Page: 13
22 vchlist Check List Page: 14
12/12/2023 10:21:48AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount 209503 12/19/2023 008254 008254 JCL TRAFFIC SERVICES (Continued) Total: 7,142.55 209504 12/19/2023 013434 KILEY & ASSOCIATES,LLC 27 01-001808 PROF & CONTRACTUAL SERVICE 5,000.00 Total: 5,000.00
209505 12/19/2023 003331 L.A. COUNTY SHERIFF DEPT. 241007EC 01-001804 LAW ENFORCEMENT SERVICES 1,049,944.77 01-001793 LAW ENFORCEMENT SERVICES 22,789.60
241138EC 01-001794 LAW ENFORCEMENT SERVICES 8,870.24
241224EC 01-001794 LAW ENFORCEMENT SERVICES 3,770.28
Total: 1,085,374.89
209506 12/19/2023 001991 LEGISLATIVE ADVOCACY GROUP 5881 01-001814 PROF & CONTACTUAL SERVICE 5,000.00 Total: 5,000.00
209507 12/19/2023 013395 M&C CONSTRUCTION GROUP INC 2164 06-010073 FENCING RENT AL 1,800.00 Total: 1,800.00
209508 12/19/2023 002761 MARCO POWER EQUIPMENT 41212232 06-010012 OPERATING SUPPLIES 69.10 Total: 69.10
209509 12/19/2023 000078 ODP BUSINESS SOLUTIONS,LLC 241064487001 08-005204 OFFICE SUPPLIES 780.57 333298040001 08-005204 OFFICE SUPPLIES 546.45
333726320001 08-005204 OFFICE SUPPLIES 1,142.56
333726337001 08-005204 OFFICE SUPPLIES 237.03
333726448001 08-005204 OFFICE SUPPLIES 12.33
333726455001 08-005204 OFFICE SUPPLIES 72.08
341064481001 08-005204 OFFICE SUPPLIES 22.13
344250866001 06-010003 OFFICE SUPPLIES 75.62
344252713001 06-010003 OFFICE SUPPLIES 17.63
Total: 2,906.40
209510 12/19/2023 013552 ODP BUSINESS SOLUTIONS,LLC 342003569001 01-001797 OFFICE SUPPLIES 40.99 342003919001 01-001797 OFFICE SUPPLIES 46.26
Total: 87.25
209511 12/19/2023 012548 PARKING COMPANY OF AMERICA INVM0018210 06-010023 PROF & CONTACTUAL SERVICE 105,254.95 Total: 105,254.95
Page: 14
23 vchlist Check List Page: 15
12/12/2023 10:21:48AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/Account Amount --
209512 12/19/2023 014084 PENA, EDGAR 289683268 REFUNDABLE DEPOSIT- EVENT 100.00 Total: 100.00
209513 12/19/2023 004854 PETTY CASH- FINANCE 004854-1252023 REPLENISH BOX 395.92 Total: 395.92
209514 12/19/2023 013970 PINS ADVANTAGE 2679 SUBSCRIPTION DUES 137.50 Total: 137.50
209515 12/19/2023 007243 PUBLIC WORKS, LOS ANGELES COUNTY 23091101239 PROF & CONTRACTUAL SERVICE 4,383.30 23091101240 PROF & CONTRACTUAL SERVICE 5,107.52
Total: 9,490.82
209516 12/19/2023 009571 RAMON'S LINEN 02792 LINEN RENTAL 140.00 02793 LINEN RENT AL 150.00
02794 LINEN RENTAL 820.00
02803 LINEN RENTAL 100.00
Total: 1,210.00
209517 12/19/2023 005067 ROADLINE 19354 06-009983 PROF & CONTACTUAL SERVICE 794.19 Total: 794.19
209518 12/19/2023 006772 SEA CLEAR POOL, INC. 23-3223 06-010049 PROF & CONTACTUAL SERVICE 2,995.00 Total: 2,995.00
209519 12/19/2023 007733 SEQUEL CONTRACTORS, INC. RETENTION-2023.115 PROF & CONTACTUAL SERVICE 30,557.20 Total: 30,557.20
209520 12/19/2023 014075 SOLITO, ROSITA 002503-0005 REFUNDABLE DEPOSIT 2,460.00 Total: 2,460.00
209521 12/19/2023 014034 SOUTH INC, PACIFIC SECURITY FENCE 1412 06-010096 PROF & CONT ACTUAL SERVICE 14,545.00 1413 06-010111 PROF & CONTACTUAL SERVICE 1,485.00
Total: 16,030.00
209522 12/19/2023 000163 SOUTHERN CALIFORNIA EDISON 7000099366541 UTILITY ASSISTANCE 406.58 Total: 406.58
Page: 15
24 vchlist Check List Page: 16
12/12/2023 10:21:48AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# Description/ Account Amount 209523 12/19/2023 000163 SOUTHERN CALIFORNIA EDISON 700558038620 UTLITY ASSISTANCE 299.15 Total: 299.15
209524 12/19/2023 002938 TAJ OFFICE SUPPLY 04378 06-009984 OFFICE SUPPLIES 1,102.28 Total: 1,102.28
209525 12/19/2023 000164 THE GAS CO. 059 601 2204 1 UTLITY ASSISTANCE 104.89 Total: 104.89
209526 12/19/2023 000164 THE GAS CO. 12420112000 UTILITY ASSISTANCE 26.09 Total: 26.09
209527 12/19/2023 013215 THE HOME DEPOT PRO SUPPLY WORK 776593030 08-005194 OPERATING SUPPLIES 297.82 776770794 06-009967 OPERATING SUPPLIES 145.96
776792723 06-010082 OPERATING SUPPLIES 2,531.97
777289273 06-009967 OPERATING SUPPLIES 436.18
777994864 08-005194 OPERATING SUPPLIES 576.17
Total: 3,988.10
209528 12/19/2023 011612 THE WALKING MAN, INC. F3461 COMMUNITY ACTIVITY EXPENSE 1,500.00 Total: 1,500.00
209529 12/19/2023 004179 TIERRA WEST ADVISORS, LLC LY-ECRG-1222C 11-002287 OPERATING SUPPLIES 943.75 Total: 943.75
209530 12/19/2023 007742 ULINE, INC. 171306832 06-009986 JANITORIAL SUPPLIES 443.23 Total: 443.23
209531 12/19/2023 000166 UNDERGROUND SERVICE ALERT/SC 1120230421 06-010028 UNDERGROUND SERVICE ALERT 176.25 23-241835 06-010028 UNDERGROUND SERVICE ALERT 104.91
Total: 281.16
209532 12/19/2023 009742 UNIFIRST CORPORATION 2190089494 06-010029 UNIFORM SERVICE AND SUPPLIES 81.76 2190089495 06-010029 UNIFORM SERVICE AND SUPPLIES 68.24 2190089496 06-010029 UNIFORM SERVICE AND SUPPLIES 119.87 2190089497 06-010029 UNIFORM SERVICE AND SUPPLIES 115.90 2190089498 06-010029 UNIFORM SERVICE AND SUPPLIES 111 .03 2190093397 06-010029 UNIFORM SERVICE AND SUPPLIES 68.24 Page: 16
25 vchlist Check List Page: 17
12/12/2023 10:21:48AM City of Lynwood
Bank code: apbank
Voucher Date Vendor Invoice PO# DescriptionlAccount Amount 209532 12/19/2023 009742 UNIFIRST CORPORATION (Continued) 2190093398 06-010029 UNIFORM SERVICE AND SUPPLIES 119.87 2190093399 06-010029 UNIFORM SERVICE AND SUPPLIES 127.59 2190093400 06-010029 UNIFORM SERVICE AND SUPPLIES 111 .03 219093396 06-010029 UNIFORM SERVICE AND SUPPLIES 81 .76 Total: 1,005.29
209533 12/19/2023 007734 USA BLUE BOOK INV00192695 06-010058 SUPPLIES AND MATERIALS 633.66 INV00192937 06-010058 SUPPLIES AND MATERIALS 822.79
Total: 1,456.45
209534 12/19/2023 008483 V V & G CONSTRUCTION 423-5-221 11-002294 PROF & CONTRACTUAL SERVICE 18,090.00 423-5-223 11-002295 PROF & CONTRACTUAL SERVICE 20,000.00 Total: 38,090.00
209535 12/19/2023 004013 WALTERS WHOLESALE ELECTRIC CO S124395979 .002 06-010030 ELECTRICAL SUPPLIES 1,576.80 Total: 1,576.80
209536 12/19/2023 008657 WASTE RESOURCES, INC. 039247 UTLITY ASSISTANCE 183.66 Total: 183.66
209537 12/19/2023 002912 WATERLINE TECHNOLOGIES.INC 5663002 06-010016 OPERATING SUPPLIES 809.68 5663531 06-010016 OPERATING SUPPLIES 1,012.10
5663535 06-010016 OPERATING SUPPLIES 438.57
5663549 06-010016 OPERATING SUPPLIES 337.37
Total: 2,597.72
209538 12/19/2023 009100 WATERWORKS TECHNOLOGY.INC . 7028 06-010065 PROF & CONTRACTUAL SERVICE 34,700.00 Total: 34,700.00
209539 12/19/2023 000040 WAXIE SANITARY SUPPLY 82135281 06-009987 JANITORIAL SUPPLIES 1,767.12 Total: 1,767.12
209540 12/19/2023 008382 WEST COAST SAND & GRAVEL, INC. 675646 PROF & CONTRACTUAL SERVICE 1,880.23 Total: 1,880.23
209541 12/19/2023 007609 WILLDAN FINANCIAL SERVICES 010-56146 PROF & CONTRACTUAL SERVICE 1,250.00 010-56147 PROF & CONTRACTUAL SERVICE 1,250.00
--
Page: 17
26 vchlist
12/12/2023 10:21:48AM
Bank code: apbank
Voucher Date Vendor
Check List
City of Lynwood
Invoice
209541
209542
12/19/2023 007609 007609 WILLDAN FINANCIAL SERVICES (Continued) 209543
12/19/2023 012137 XIO INC.
12/19/2023 008846 YANEZ , JACQUELINE
84 Vouchers for bank code :
84 Vouchers In this report
apbank
2022-12395
21017632
22912502
PO#
-------
06-010031
Description/Account
Total:

SCADA SYSTEM MONITORING AND
Total:

PROF & CONTRACTUAL SERVICE

PROF & CONTRACTUAL SERVICE
Total :

Bank total:

Total vouchers :

Page: 18
Amount
2,500.00
760.00
760.00
250.00
350.00
600.00
2,088,796.15
2,088,796.15
Page: 18
27 AGENDA STAFF REPORT

DATE:

December 19, 2023
TO:

Honorable Mayor and Members of the City Council
APPROVED BY:

Ernie Hernadez, City Manager
PREPARED BY:

Julian Lee, Director of Public Works
Mark Flores, Director of Recreation & Community Services SUBJECT:

AWARD OF CONTRACTS FOR PROJECT MANAGEMENT AND

CONSTRUCTION MANAGEMENT/INSPECTION SERVICES FOR THE
BURKE HAM PARK - SKATE PARK PROJECT (CIP PROJECT NO.
4011.67.854)
Agenda Item # 7.2.

Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled: “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING

CONTRACTS FOR PROJECT MANAGEMENT AND CONSTRUCTION
MANAGEMENT/INSPECTION SERVICES FOR THE YVONNE BURKE – JOHN D. HAM PARK SKATE PARK: AUTHORIZING THE CITY MANAGER TO APPROVE AGREEMENT

AMENDMENTS RELATED TO THE PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENTS”
Background:

The City of Lynwood Parks and Recreation staff published an advertisement for a Request for Proposal (RFP) for Design-Build Services for the Yvonne Burke - John D. Ham Park Skate Park project (“Project”) seeking proposals from qualified firms to assist in the design and construction of a new skate park within the City’s Yvonne Burke - John D. Ham Park.

Contractors were able to team up with an architect or vice-versa in response to this RFP, because this was a design-build RFP. A design-build project in the construction industry is where a single entity is responsible for both the design as well as the construction of a project.

The City was looking for a final project that has both the Skate Park and circuit of rollers, banked turns and features designed to be ridden completely by riders, in a flat, open layout (for easy supervision and viewing).

City Council City Council Regular Meeting 28
Discussion and Analysis:

On September 5, 2023, The City Council awarded a contract to Grindline Skateparks, Inc. for design-build services for the for an amount of $1,539,999.50. The contract agreement has been executed and the contractor has started with the design of the project. It is estimated that this project will take approximately 454 calendar days to complete the work set forth in the specifications and scope of services. Staff had provided a project budget of an amount of $77,000 and $154,000 for project management services (PM) and construction management/inspection (CM/I) services respectively. Staff submitted a request for proposals for PM and CM/I service in order to assist the City with completing the project in a timely matter and within budget.

Staff received a proposal from AMN Management and Transtech Engineers Inc. for project management services for the project. Both companies have shown that they have the necessary experience, responsiveness, and acceptable fee to perform this work. Both companies have previously worked together with the City in various CIP projects such as streets, water, sewer, and park projects. More specifically, both consultants have worked on the “Yvonne Burke – John D. Ham Park Playground” and “Fernwood Park” projects.

AMN Management currently has an existing agreement for on-call staff augmentation services and is providing staff augmentation for the City as the “Acting City Engineer”. The proposal from AMN Management will provide additional staff augmentation to perform the project management services for the “Project”. The proposal from AMN Management will act as an amendment to the existing agreement with the City. Staff is recommending that the City Council award the amendment to AMN Management and award the contract to Transtech Engineers Inc. for project management services for amount of $20,000 and $24,708 respectively. The total amount for project management services is less than the project budget.

For construction management services, staff submitted a request for proposals from the City’s on-call engineering consultants. After reviewing the received proposals, staff is recommending that the City Council award a contract to Infrastructure Engineers, for construction management/inspection services for the project. The consultant has been responsive and have worked with the City for prior construction management services. In the proposal, the consultant has provided a fee of $135,520 for construction management/inspection services which is under the project budget.

The three (3) selected consultants for PM and CM/I services have shown a clear understanding of the City’s goal to provide a high quality and unique experience for the community.

City Council City Council Regular Meeting 29

The tables below show the approved project budget and the revised project cost:

Current Budget
2019 Lease Revenue Funds
$1,298,444.00
General Fund
$100,000.00
New Per Capita Grant
$221,556.00
General Fund (Transfer from CIP account
4011.68.129)
$350,000.00
Total Funding Available
$1,970,000.00

Estimated Design-Build Cost
Design Build Proposal Amount
$1,539,999.50
10% Contingency
$154,000.00
Construction Inspection (Infrastructure Engineers)
$135,520.00
Project Management (AMN Management)
$20,000.00
Project Management (Transtech Engineers Inc.)
$24,708.00
Labor Compliance & Other (2%)
$30,772.50
Total Projected Cost
$1,905,000.00

Currently $1,970,000 is available to fund this project which is more than the estimated project cost of $1,905,000.

Fiscal Impact:

The approved FY 24 Budget includes $1,970,000 in 2019 Lease Revenue, General, and New Per Capita Grant funds for the Design Build Services for the Yvonne Burke - John D. Ham Park Skate Park project. No additional appropriation is needed.

Coordinated With:

City Manager’s Office
Department of Recreation & Community Services
Department of Finance and Administration Services
City Council City Council Regular Meeting 30
TRANSTECH-TASK_ORDER_SKATE_PARK_12-11-23.pdf
LY-2023-RFS026-Ham_Park_Skate_Park_Project12-05-23.pdf
Skate_Park_-AMN_Management_PM_Proposal.pdf
12-19-2023_Skate_Park_Award_Resolution.docx
ATTACHMENTS:

Description
City Council City Council Regular Meeting 31

www.transtech.org
855.595.2495 (toll-free)
13367 Benson Avenue
Chino CA 91710

December 11, 2023

City of Lynwood
11330 Bullis Road
Lynwood, CA 90262

Attn: Mir T. Fattahi, PE, Acting City Engineer, City of Lynwood ([email protected])

Subject: Task Order Proposal for Project Management Services for Yvonne Burke-John D. Ham Park Skate Park

Dear Mr. Fattahi:

Per City’s request, Transtech is pleased to submit this Task Order Proposal to provide Project Management Services to the City for the following project:

Yvonne Burke-John D. Ham Park Skate Park

Project Understanding:

The City awarded a design-build contract to Grindline Skateparks, Inc. for the proposed project: Yvonne Burke-John D. Ham Park Skate Park. As referenced in the RFP documents for design-build contract, the project scope includes the following elements:

o Skate Park
o Pump Track
o Lighting
o Electrical
o Fencing
o Parking lot
o Spectator Viewing Area
o Water station/fountain
o Closed Circuit Surveillance Cameras
o Amenities: Trash Cans, benches
o Natural shade (trees)

The project duration (design-build phases) is 116 working days.

The proposed project management services generally include the following tasks:

Page 2 ends

• Maintain a project cost accounting controls throughout the project to ensure the project is within budget and schedule.
• Prepare technical memorandums and reports to City management to provide continuous updated related to the project.
• Coordinate the review of project transmittals (including submittals, RFIs, CCOs, invoices, emails, correspondence) from the design-build contractor throughout the project. • Attend field meetings throughout the project and present findings to the City management. • Respond to public inquiries and provide responses to public, City and other stakeholders.

Project Approach, Caltrans Local Assistance Procedures (LAPM):

STRUCTURED APPROACH:

We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the City with an efficient and quality product. Transtech has established guidelines and policies, including written manuals on quality control, project management, and design procedures for its staff and for its contract cities. These guidelines ensure a consistent approach to the execution of assignments undertaken by our organization in compliance with City’s specific procedures, standards and requirements. The following paragraphs describe our general approach to deliver projects in an efficient and cost -effective manner. A project specific approach will be provided for each assigned project and will become part of the specific contract for the specific project. • Project Management: Our approach is to provide proactive management and attempt to identify potential issues and problems in advance and take corrective actions before they become problems. This requires extensive hands- on knowledge, experience and management skills of the p eople involved in managing the project. Our team members have extensive experience and proven track record in managing large and complex projects and bringing them to a completion on time and within budget.
• Approach to Cost Control and Change Orders: We evaluate project costs and develop feasible mitigation measures to minimize additional costs. We work as a team to solve problems or make modifications in the field to address unforeseen conditions or owner generated changes in a cost-effective manner. • Approach to Scheduling and Timely Completion of Project and Schedule Recovery: The baseline schedule should properly identify the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity durations. When significant activities show that they are slipping from the baseline, we work w ith the contractor to develop recovery plans.
• Management of Documents: We use an electronic file management system. All construction forms, daily dairies, weekly statement of working days, etc. are stored in our electronic file system, and are per Caltrans documentation system. We provide these documents at the end of the project to the client in organized files as well as pdf files. • Safety and Security: We hold meetings with the contractor to review and discuss safety and security requirements, OSHA conformance, emergency security and safety procedures, and enforce security and safety responsibilities. • Funding Closeout: We prepare necessary closeout documentation required by the funding agencies, submit final reimbursement documentation, follow-up on the reimbursements, and final funds balance report. • Project Closeout: We recognize that closeout is an important part of the construction process. It signifies that the new facility structure is ready to use. We methodically handle all closeout tasks to ensure a smooth transition from construction to occupancy.
• Methodology for Communication to Inform City on Work Progress : Key project team members will attend periodic project progress meetings with City staff throughout the project duration. • Electronic common project information and file sharing platform: We create and provide access to project participates a common project information and file sharing platform. 33 December 11, 2023
City of Lynwood
Subject: Task Order Proposal for Project Management Services for Yvonne Burke-John D. Ham Park Skate Park

Page 3 ends

Proposed Staff:

JORGE PAZ, EIT, Associate Engineer
Education
• B.S Civil Engineering, Cal Poly Pomona
Registrations/Certifications
• EIT - Engineering in Training
• Caltrans Resident Engineer Academy
Highlights
Mr. Paz has approximately 5 years of experience. As an Associate Engineer and Project Manager, he works at various Cities under Transtech’s Municipal Services Contracts in support of managing Capital Improvements Projects.

His experience includes CIP management support, coordination with City Departments, Utility Companies, Caltrans, other Regulatory Agencies, Developers, Consultants, Contractors, and overall management and coordination support for a variety of projects from design through plan review and approvals and construction.

Mr. Paz completed Caltrans Resident Engineer Academy, very familiar with the management and administration of federally and state funded projects in compliance with Caltrans Local Assistance Procedures Manual (LAPM).

Following are various examples of projects and assignments (under Transtech’s Municipal Engineering Contracts) representative of his experience:

• City of Lynwood, CIP & Public Works Encroachment Permits & Inspections: Mr. Paz provides capital improvement project management support, public works permit issuance and assistance to PW inspectors in performing inspections for various public works projects.
• City of West Covina, Public Works Encroachment Permits & Inspections: Mr. Paz provides public works permit issuance and assistance to PW inspectors in performing inspections for various public works projects.
• City of Upland, Public Works Encroachment Permits & Inspections: Mr. Paz provides public works permit issuance and assistance to PW inspectors in performing inspections for various public works projects.

34 December 11, 2023
City of Lynwood
Subject: Task Order Proposal for Project Management Services for Yvonne Burke-John D. Ham Park Skate Park

Page 4 ends

Fee Estimate:

Classification
Project
Manager/
Associate
Engineer
Av. Hrly Rate
$142
116
Work days
174 174
$24,708 $24,708
$24,708
Total Hours (Transtech)
Total Fee (Transtech)
Total Estimated Budget
174 $24,708
Total
Fee
Total
Hours
FEE

PROPOSAL
Project
DurationDesign and Construction Phase Services 174

Thank you for the opportunity to submit this task order proposal.

Should you have any questions, please contact me.

Okan Demirci, PE, QSD, QSP, Project Manager
E: [email protected]
C: 714-319-6137; O: 909-595-8599

Respectfully submitted.

Okan Demirci, PE, QSD, QSP, Project Manager
E: [email protected]
C: 714-319-6137; O: 909-595-8599
Ahmad Ansari, PE, Principal
E: [email protected]
C: 949-702-5612; O: 909-595-8599
35 REQUEST FOR SERVICES

N:\10_Business Development\RFSs\Lynwood\2023 RFS\LY-2023-RFS026-Ham Park Skate Park Project Construction Management and Inspection Srvices-12-05-23.docx
1 of 2
City of Lynwood

TO: Julian Lee, PE, Director of Public Works DATE: December 5, 2023 FROM: Farzad Dorrani, MS, Principal of Operations
SUBJECT: Yvonne Burke - John D. Ham Park Skate Park (CIP # 4011.67.854) – Construction Management and Inspection Services
Type of Project: ■ Municipal Services, □ Traffic, □ Transit, □ EDD, CIP, □ Park and Rec.

Account Number:

Funding Source:

Description of Request : The City has requested Infrastructure Engineers (IE) to provide public work Construction Management and Inspection services for the above-mentioned project.

Scope of services will include the following: Construction Management, Inspection, Project Management and Administration (Coordination with utility agencies, design & build team regarding RFIs and submittals during the construction phase).

Infrastructure Engineers' fee for above services will be based on the Estimated Design -Build Cost Construction Cost Estimate of $1, 693,999.50 (includes contingencies) for the project provided by the City as approved at the City Council meeting of September 5, 2023 (Agenda Item No. 8.1) , and per our agreement percentages as indicated below:

TASK DESCRIPTION COST
1 Construction Management and Inspection including PM & Admin. $135,520 TOTAL $135,520

This RFS is for the above tasks of the project only and does not include any other tasks related to the project, which is not listed herewith. A separate RFS shall be prepared for any additional tasks including, but not limited to material testing, labor compliance, extending the construction duration to more than 250 working days per document attached in Exhibit “A”.

To be completed by Infrastructure Engineers:

Project Number:

Projected Date of Completion: 250 working days per attached schedule Project Manager: Doug Benash, PE, QSD/QSP
Estimated Cost of Services: $135,520

12/5/2023
Farzad Dorrani, MS, Principal of Operations Date

36 REQUEST FOR SERVICES

N:\10_Business Development\RFSs\Lynwood\2023 RFS\LY-2023-RFS026-Ham Park Skate Park Project Construction Management and Inspection Srvices-12-05-23.docx
2 of 2

EXHIBIT “A”
Proposed Scheule for Design & Build Services for Yvonne Burke-John D. Ham Park

37 38
39 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING

CONTRACTS FOR PROJECT MANAGEMENT AND CONSTRUCTION
MANAGEMENT/INSPECTION SERVICES FOR THE YVONNE BURKE – JOHN D. HAM PARK SKATE PARK; AUTHORIZING THE CITY MANAGER TO APPROVE

AGREEMENT AMENDMENTS RELATED TO THE PROJECT AND AUTHORIZING THE

MAYOR TO EXECUTE THE AGREEMENTS
WHEREAS, the City of Lynwood Parks and Recreation staff published an advertisement seeking proposals from qualified firms for Design Build Services for the Yvonne Burke – John D. Ham Park Skate Park project to assist in the design and construction of new park project.

WHEREAS, the City was looking for a final project that has both the Skate Park and circuit of rollers, banked turns and features designed to be ridden completely by riders, in a flat, open layout (for easy supervision and viewing); and WHEREAS, On September 5 th, 2023, The City Council awarded a contract to Grindline Skateparks for design-build services; and
WHEREAS, in order to complete the project in a timely manner and within budget, staff submitted an RFP for Project Management (PM) and construction management/inspection (CM/I) services; and
WHEREAS, Staff received a proposal from AMN Management and Transtech Engineers Inc. for project management services for the Project in the amount of $20,000 and $24,708 respectively; and
WHEREAS, the proposal from AMN Management will act as an amendment to the existing agreement with the City; and
WHEREAS, staff submitted a request for proposals from the City’s On-Call consultants and selected Infrastructure Engineers for construction management/inspection services in the amount of $135,520; and WHEREAS, the selected consultants have shown that they have the necessary experience, responsiveness, and acceptable fee to perform this work; and WHEREAS, the proposed PM and CM/I cost are less than the project budget amount and no additional funding is needed.
40 2

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:

Section 1. The City Council of the City of Lynwood hereby finds and declares that the foregoing recitals are true and correct and incorporates them herein as findings and as substantive part of this Resolution.

Section 2. The City Council of the City of Lynwood authorizes the Mayor to execute the agreements between the City of Lynwood and the selected consultants for project management and construction management/inspection services.

Section 3. The City Council of the City of Lynwood authorizes the City Manager under LMC 6-3.15(d) to exceed the specific dollar amounts or percentage limitations under LMC 6-3.15(a) and authorizes the City Manager to approve consultant, vendor agreements, modifications, change orders, or agreement amendments related to the Project up to the available Project Budget.

Section 4. Authorize the Mayor to execute the Resolution for and on behalf of the City of Lynwood.

Section 5. This Resolution shall take effect immediately upon its adoption.

Section 6. The City Clerk shall certify as to the adoption of this Resolution and hereafter the same shall be in full force and effect.
(Signatures on Next Page)
41 3
PASSED, APPROVED and ADOPTED this 19th day of December 2023.

Jose Luis Solache
Mayor
ATTEST:

Maria Quinonez
City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:

Noel Tapia Ernie Hernandez
City Attorney City Manager
Julian Lee
Director of Public Works
42 4

STATE OF CALIFORNIA )
)

COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 19th day of December 2023, and passed by the following votes:

AYES:

NOES:

ABSTAIN:

ABSENT:

Maria Quinonez, City Clerk

STATE OF CALIFORNIA )
)

COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true, and correct copy of Resolution No. on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 19 th day of December 2023.

Maria Quinonez, City Clerk
43 AGENDA STAFF REPORT

DATE:

December 19, 2023
TO:

Honorable Mayor and Members of the City Council
APPROVED BY:

Ernie Hernandez, City Manager
PREPARED BY:

Julian Lee, Director of Public Works
Mark Flores, Director of Recreation & Community Services SUBJECT:

AWARD OF CONTRACTS FOR PROJECT MANAGEMENT AND

CONSTRUCTION MANAGEMENT/INSPECTION SERVICES FOR THE
LYNWOOD PARK – MEGA PARK PLAYGROUND PHASE 1 PROJECT
(CIP PROJECT NO. 4011.68.109)
Agenda Item # 7.3.

Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled: “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING

CONTRACTS FOR PROJECT MANAGEMENT AND CONSTRUCTION
MANAGEMENT/INSPECTION SERVICES FOR THE LYNWOOD PARK – MEGA PARK PLAYGROUND PHASE 1 PROJECT; AUTHORIZING THE CITY MANAGER TO APPROVE

AGREEMENT AMENDMENTS RELATED TO THE PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENTS.”
Background:

The City of Lynwood Parks and Recreation staff published an advertisement for a Request for Proposal (RFP) for Design Build Services for the “Lynwood Park – Mega Park Playground Phase 1” project (“Project”) seeking proposals from qualified firms to assist in the design and construction of a new playground within the City’s Lynwood Park.

City Council City Council Regular Meeting 44
The playground theme is “Space” as a tribute to the original playground. Important elements that the City wanted included were “Risk-taking play” – taller, more challenging playground equipment (for the older ages), separated playgrounds into age-group play areas, “Inclusive” playground elements which are imperative for children of all abilities to play together and space-themed equipment with at least one, tall “Rocket” structure play element.

Discussion and Analysis:

On September 5, 2023, The City Council awarded a contract to Brightview Landscape Development for design-build services for the Project for an amount of $6,749,987. The contract agreement has been executed and the contractor has started with the design of the project. It is estimated that this project will take approximately 310 calendar days to complete the work set forth in the specifications and scope of services. Staff had provided a project budget of $540,000 and $675,000 for project management services (PM) and construction management/inspection (CM/I) services respectively. Due to the approved budget amount for each service, staff requires proposals for PM and CM/I services in order to assist the City with completing the project in a timely manner and within budget.

Staff received a proposal from AMN Management and Transtech Engineers Inc. for project management services for the Project. Both companies have shown that they have the necessary experience, responsiveness, and acceptable fee to perform this work. Both companies have previously worked together with the City on various CIP projects such as streets, water, sewer, and park projects. More specifically, both consultants have worked on the “Yvonne Burke – John D. Ham Park Playground” and “Fernwood Park” projects.

AMN Management currently has an existing agreement for On-Call staff augmentation services and is providing staff augmentation for the City as the “Acting City Engineer”. The proposal from AMN Management will provide additional staff augmentation to perform the project management services for the “Project”. The proposal from AMN Management will act as an amendment to the existing agreement with the City. Staff is recommending that the City Council award the amendment to AMN Management and award the contract to Transtech Engineers Inc. for project management services for amount of $120,000 and $130,640 respectively. The total amount for project management services is less than the proposed project budget.

For construction management/inspection services, staff requested proposals from the City’s On-Call engineering consultants. After reviewing the proposals, staff is recommending that the City Council award a contract to Transtech Engineers for CM/I services for the project. The consultant has been responsive and has worked with the City for prior CM/I services. In the proposal, the consultant has provided a fee of $473,600 which is under the proposed budget.

City Council City Council Regular Meeting 45
The two (2) selected consultants for PM and CM/I services have shown a clear understanding of the City’s goal to provide a high quality and unique experience for the community.

The tables below show the approved project budget and the revised project cost:

Current Budget
General Fund
$3,250,000
Measure A
$1,300,000
2019 Lease Revenue
$5,000,000
Total Funding Available
$9,550,000

Estimated Design-Build Cost
Design-Build Proposal Amount
$6,749,987
10% Contingency
$675,000
Construction Management/Inspection (Transtech Engineers Inc.) $473,600
Project Management (AMN Management)
$120,000
Project Management (Transtech Engineers Inc.)
$130,640
Labor Compliance & Other (5%)
$330,773
Total Projected Cost
$8,480,000

Currently $9,550,000 is available to fund this project which is more than the estimated project cost of $8,480,000.

Fiscal Impact:

The City Council has approved FY24 Budget of $9,550,000 in General Funds, Measure A, and 2019 Lease Revenue funds for the Design Build Services for the Lynwood Park – Mega Park Playground Phase 1 project. No additional funding is needed.

Coordinated With:

City Manager’s Office
Department of Recreation & Community Services
City Council City Council Regular Meeting 46
12-19-2023_Mega_Playground_Award_Resolution_-_PWD.docx
TRANSTECH_TASK_ORDER__CMCI_SERVICES__MEGA_PARK_PLAYGROUND__12- 11-23 7.3.pdf
TRANSTECH_TASK_ORDER__PM_SERVICES__MEGA_PARK_PLAYGROUND__12- 11-23.pdf
Mega_Park_-_AMN_Management_PM_Proposal.pdf
Department of Finance and Administration Services
ATTACHMENTS:

Description
City Council City Council Regular Meeting 47
1 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING

CONTRACTS FOR PROJECT MANAGEMENT AND CONSTRUCTION MANAGEMENT/ INSPECTION SERVICES FOR THE LYNWOOD PARK – MEGA PARK PLAYGROUND PHASE 1 PROJECT; AUTHORIZING THE CITY MANAGER TO APPROVE AGREEMENT

AMENDMENTS RELATED TO THE PROJECT AND AUTHORIZING THE MAYOR TO

EXECUTE THE AGREEMENTS
WHEREAS, the City of Lynwood Parks and Recreation staff published an advertisement for a “Request for Proposal for Design Build Services for the Lynwood Park – Mega Park Playground Phase 1” project seeking proposals from qualified firms to assist in the design and construction of Phase 1 of the playground expansion within the City’s Lynwood Park; and
WHEREAS, the scope of services includes: a large playground complex, play surfacing, fencing, walkways, lighting, seating areas, water fountains, trash cans, and tree planting; and
WHEREAS, On September 5, 2023, The City Council awarded a contract to Brightview Landscape Development for design-build services; and WHEREAS, in order to complete the project in a timely manner and within budget, staff issued an RFP for project management (PM) and construction management/inspection (CM/I) services; and
WHEREAS, Staff received a proposal from AMN Management and Transtech Engineers Inc. for project management services in the amount of $120,000 and $130,640 respectively; and
WHEREAS, The proposal from AMN Management will act as an amendment to the existing agreement with the City; and
WHEREAS, staff received proposals from the City’s On-Call consultants and selected Transtech Engineers Inc. for construction management/inspection services in the amount of $473,600; and
WHEREAS, the selected consultants have shown that they have the necessary experience, responsiveness, and acceptable fee to perform this work; and WHEREAS, the proposed PM and CM/I cost are less than the project budget amount and no additional funding is needed.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
48 1
Section 1. The City Council of the City of Lynwood hereby finds and declares that the foregoing recitals are true and correct and incorporates them herein as findings and as substantive part of this Resolution.

Section 4. Authorize the Mayor to execute the Resolution for and on behalf of the City of Lynwood.

Section 5. This Resolution shall take effect immediately upon its adoption.

Section 6. The City Clerk shall certify as to the adoption of this Resolution and hereafter the same shall be in full force and effect.
(Signatures on Next Page)
49 3
PASSED, APPROVED and ADOPTED this 19th day of December 2023.

Jose Luis Solache
Mayor
ATTEST:

Maria Quinonez
City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:

Noel Tapia Ernie Hernandez
City Attorney City Manager
Julian Lee
Director of Public Works
50 4

STATE OF CALIFORNIA )
)

AYES:

NOES:

ABSTAIN:

ABSENT:

Maria Quinonez, City Clerk

STATE OF CALIFORNIA )
)

Maria Quinonez, City Clerk
51 www.transtech.org
855.595.2495 (toll-free)
13367 Benson Avenue
Chino CA 91710

December 11, 2023

City of Lynwood
11330 Bullis Road
Lynwood, CA 90262

Attn: Mir T. Fattahi, PE, Acting City Engineer, City of Lynwood ([email protected])

Subject: Task Order Proposal for Construction Management and Construction Inspection Services for Mega Park Playground Phase I Improvements

Dear Mr. Fattahi:

Per City’s request, Transtech is pleased to submit this Task Order Proposal to provide Construction Management and Construction Inspection Services to the City for the following project:

Mega Park Playground Phase I Improvements

Project Understanding:

The City awarded a design-build contract to SWA for the proposed project: Mega Park Playground Phase I Improvements. As referenced in the RFP documents for design-build contract, the project scope includes the following:

Large, destination playground complex – Playground complex should expand into most of the available space in the designated area. “Pour in place” surfacing; short fence around entire area; expanded walkways; safety lighting; viewing/seating areas for guard ians outside of the playground fence; water fountain/s; trash cans; keep as many trees as possible (with plans for replacements if some trees need to be replaced).

The project duration (design-build phases) is 230 working days.

According to the project schedule provided by the City, the project design phase is estimated to be 130 working days (between September 2023 and April 2024); and the project construction phase is estimated to be 100 working days (between April 2024 and September 2024).

Project Approach, Caltrans Local Assistance Procedures (LAPM):

STRUCTURED APPROACH:

Page 2 ends

ensure a consistent approach to the execution of assignments undertaken by our organization in compliance with City’s specific procedures, standards and requirements. The following paragraphs describe our general approach to deliver projects in an efficie nt and cost -effective manner. A project specific approach will be provided for each assigned project and will become part of the specific contract for the specific project. • Project Management: Our approach is to provide proactive management and attempt to identify potential issues and problems in advance and take corrective actions before they become problems. This requires extensive hands- on knowledge, experience and management skills of the p eople involved in managing the project. Our team members have extensive experience and proven track record in managing large and complex projects and bringing them to a completion on time and within budget.
• Approach to Cost Control and Change Orders: We evaluate project costs and develop feasible mitigation measures to minimize additional costs. We work as a team to solve problems or make modifications in the field to address unforeseen conditions or owner generated changes in a cost-effective manner. • Approach to Scheduling and Timely Completion of Project and Schedule Recovery: The baseline schedule should properly identify the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity durations. When significant activities show that they are slipping from the baseline, we work w ith the contractor to develop recovery plans.
• Management of Documents: We use an electronic file management system. All construction forms, daily dairies, weekly statement of working days, etc. are stored in our electronic file system, and are per Caltrans documentation system. We provide these documents at the end of the project to the client in organized files as well as pdf files. • Safety and Security: We hold meetings with the contractor to review and discuss safety and security requirements, OSHA conformance, emergency security and safety procedures, and enforce security and safety responsibilities. • Funding Closeout: We prepare necessary closeout documentation required by the funding agencies, submit final reimbursement documentation, follow-up on the reimbursements, and final funds balance report. • Project Closeout: We recognize that closeout is an important part of the construction process. It signifies that the new facility structure is ready to use. We methodically handle all closeout tasks to ensure a smooth transition from construction to occupancy.
• Methodology for Communication to Inform City on Work Progress : Key project team members will attend periodic project progress meetings with City staff throughout the project duration. • Electronic common project information and file sharing platform: We create and provide access to project participates a common project information and file sharing platform.

Proposed Staff:

OKAN DEMIRCI, PE, QSD, QSP, MBA, Principal Project Manager Education
• BS in Engineering
Registrations/Certifications
• Registered Civil Engineer
• Caltrans Resident Engineer Academy
Highlights
Mr. Demirci has approximately 12 years of experience. Mr. Demirci serves as Assistant Public Works Director, City Engineer, CIP Program Manager at Transtech’s Contract Cities and provides technical and management support.

Mr. Demirci completed Caltrans Resident Engineer Academy, very familiar with the 53 December 11, 2023
City of Lynwood
Subject: Task Order Proposal for Construction Management and Construction Inspection Services for Mega Park Playground Phase I Improvements

Page 3 ends

management and administration of federally and state funded projects in compliance with Caltrans Local Assistance Procedures Manual (LAPM).

Mr. Demirci works as CIP Program Manager at various Transtech’s Contract Cities and manages various capital improvement programs including state and federal funded programs. Mr. Demirci’s experience also includes working as Resident Engineer, Project Manager and Construction Manager on various projects (including federal and state funded projects).

He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

CIROS GANJI, Project Inspector
Education
• BS, Civil Engineering, California State University of Long Beach Registrations/Certifications
• Nuclear Certified
• ACI Certified
• SWPPP and NPDES Certified
• Certified Erosion, Sediment, and Storm Water Inspector (CESSWI), 5823 •
Highlights
Mr. Ganji has approximately 25 years of experience in construction, construction inspection, geotechnical testing, and designing several projects for local cities, government agencies, and private developers. Mr. Ganji successfully completed many Capital Impro vements Projects, numerous mainline underground utility projects and commercial tract developments.

He is an expert in flood control, sewers, drainage, AC and PCC paving, traffic control, roadway excavation, soils testing, concrete inspection, and major public works projects. Mr. Ganji has been responsible for inspecting and reviewing proper traffic control plans; detecting and locating faulty materials; maintaining daily inspection reports; and preparing final punch lists.

He has great communication skills, responding to citiz en complaints and providing quality customer service. In addition, he prepares and maintains project documents including labor and equipment records and labor compliance reports.

Below are a few projects representative of his experience:
• Water and Sewer improvements on twelve various streets CIP 7454,7466 and 7626 (Walnut, Juniper, Orange, Date, Sievers) - City of Brea. Mr. Ganji provided construction inspection on replacements and upgrade of existing water mains and appurtenances new C900 waterlines, fire hydrants, pressure testing, disinfection and abandonment of existing watermain and appurtenances. He provided inspection on new 8” VCP sewer main, manholes and sewer laterals reconstruction and street resurfacing throughout the Project a reas. He provided inspection on traffic control, storm water pollution prevention, sawcut, removal and disposal of existing damaged roadway sections, PCC sidewalk, curb ramps, cold milling, AC leveling course. • Pedestrian Safe Bus Stop Linkage Project on Hawthorne Boulevard - City of Rancho Palos Verdes. Mr.

Ganji provided construction inspection services on construction of pedestrians with safe access to eleven bus stops on both sides of Hawthorne Boulevard between Crest Road and Palos Verdes Drive.

The project consisted of placing approximately 13,000 li near feet of sidewalk and improvements 54 December 11, 2023
City of Lynwood
Subject: Task Order Proposal for Construction Management and Construction Inspection Services for Mega Park Playground Phase I Improvements

Page 4 ends

which required: traffic control, construction survey, removal and replacement of sidewalks, curb and gutter and cross gutters, construction of curb access ramps, asphalt concrete pavement repairs, traffic signs, and adjustments of utilities to grade. Construction began in May 2018 with a budget of $1.3 million.
• Hetzler Road Pedestrian Trail Improvements Project - Culver City. Mr. Ganji provided Inspection for construction of 13,000 SF CMU retaining walls and 15000 SF of color PCC sidewalk on Hetzler road.

Responsibilities include inspecting line grade, size, elevations/locations of improvements for 5000 LF of PCC wall drain, Verify/authorize progress payments with contractors & Culver City project manager, monitoring SWPPP and the BMPs implementations, comply with the NPDES permit and ensure contractor compliance with contract plans and specifications. • Intersection Improvement Projects at Pacific Highway (SR-1) / Walnut Street and Western Avenue (SR- 213) / Palos Verdes Drive North - City of Lomita. Mr. Ganji provided construction inspection on Walnut Street and Western Avenue (SR -213) / Palos Verdes Drive North intersection 170 working days improvement project. Areas of construction include channelization, stripping, traffic signals and lighting upgrades, construction of curb access ramps, asphalt concrete pavement repairs, traffic signs. He was responsi ble for performing daily construction inspection for trenching and installation fiber optic cable for traffic signal installations, inspecting detours to satisfaction of the City Traffic Engineer and Inspecting construction progress payments and setting pre-construction meetings. • Alpha Avenue and Camino Del Sol Street Improvement Project, Project No. 2020 -01 - City of South Pasadena. Mr. Ganji provided construction inspection of pavement rehabilitation and replacement of water services, meters, valves, fire hydrants and other appurtenances, on Alpha Avenue, from Camino Lindo to Valley View Road and Camino Del Sol from Albans Avenue to Via Del Rey. He performed inspections on repair of damaged PCC sidewalks, curb and gutter, driveways at various locations and curb ramps on Alpha Avenue, from Camino Lindo to Valley View Road and Camino Del Sol from Albans Avenue to Via Del Rey.
• Resurfacing/Slurry Sealing Project - City of Maywood. Mr. Ganji was responsible for preparation of daily reports and weekly statement of working days, managing client issues related to projects, controlling overall project budgets including consultant’s fees, keep tracking of RFI & RFI logs, preparing meeting minutes and documentation, keeping track of monthly project pay estimates with contractor.
• The Cove Project / Palm Springs, CA, Caltrans - District 8. Mr. Ganji was responsible for inspections of all construction activities ensuring contractor compliance with contract plans, specifications & recording detailed daily inspections, oversee monitor field work, work schedules and inspection phases, participat ed in numerous safety programs and strictly enforced safety and health requirements on site.

RUDOLPH RODRIGUEZ , Associate Engineer, Project Management/Inspection/Office Engineering/RE Support
Education
• B.S Civil Engineering, Cal Poly Pomona
Registrations/Certifications
• 10-Hr OSHA
Highlights
Mr. Rodriguez has approximately 5 years of experience. His experience includes CIP management support, coordination with City Departments, Utility Companies, Caltrans, other Regulatory Agencies, Developers, Consultants, Contractors, and overall management and coordination support for a variety of projects from design through plan review and approvals and construction. Following are various examples of projects and assignments (under Transtech’s Municipal Engineering Contracts) representative of his experience:
• CIP Project Management Support/Asst. Project Manager, City of West Covina, Maywood, 55 December 11, 2023
City of Lynwood
Subject: Task Order Proposal for Construction Management and Construction Inspection Services for Mega Park Playground Phase I Improvements

Page 5 ends

Commerce, South El Monte, Lynwood, Rosemead (services provided under Transtech City Engineering contract): Provided capital improvement projects management support to Transtech’s contract City Engineer. Under this role, Mr. Rodriguez provided CIP project management support as Asst. Project Manager, Office Engineer and Field Inspection support, and he has been involved in planning, design and construction phases of CIP projects. Mr. Rodriguez prepared staff reports, bid packages, RFPs, technical documents, conducted field reviews, inspection and office engineering support to Transtech construction managers and resident engineers. Highlighted projects are listed below:
o City of West Covina, FY 22/23 Pavement Rehabilitation: Citywide pavement rehabilitation (asphalt coldmill and overlay and slurry seal), concrete improvements (sidewalk, curb, curb ramp), striping. Project Cost: $4.0m. o City of West Covina, CDBG Sidewalk Improvements (Federally Funded): Citywide pedestrian accessibility improvements including concrete sidewalk, curb&gutter, driveway approach improvements. Project Cost: $1.0m.
o City of West Covina, Citywide Vehicle and Pedestrian Safety Improvements: Citywide vehicle and pedestrian safety improvements including crosswalks, traffic control devices (RRFBs, radar speed feedback system, overhead flashing beacon, etc), signage and striping, accessibility improvements including sidewalk, curb & gutter and driveway approach. Project Cost: $1.0m.
o City of Maywood, FY 22/23 Pavement Rehabilitation: Citywide pavement rehabilitation (asphalt coldmill and overlay and slurry seal), concrete improvements (sidewalk, curb, curb ramp), striping. Project Cost: $3.0m.
o City of Maywood, CDBG Sidewalk Improvements (Federally Funded): Citywide pedestrian accessibility improvements including concrete sidewalk, curb&gutter, driveway approach improvements. Project Cost: $0.75m.

EARL FRASER, Registered Constr. Inspector, QSP, Sr. Supervising Inspector Education
• BA
Registrations/Certifications
• Registered Construction Inspector by American Construction Inspectors Association • QSP (Construction General Permit Qualified SWPPP Practitioner) Highlights
Mr. Fraser has approximately 30 years of experience. He is a Registered Construction Inspector by American Construction Inspectors Association. He is also certified as QSP (Construction General Permit Qualified SWPPP Practitioner). His experience includes inspection local roads, pavement rehab, ADA, grading wet and dry utilities. As Sr. Inspector/Construction Manager, he performs a wide variety of tasks to ensure the project progresses on schedule, is in compliance with approved plans and specifications, and effective communication and information flow is maintained with project participants. He has inspected projects that are funded with State and Federal Funds and is familiar Caltrans LAPM for Contract Administration.

Examples of his project experience as Sr. Inspector/Construction Manager includes:
• La Ballona Safe Routes to School Improvements, City of Culver City • Valley-Linden Roadway Improvements, City of Rialto
• FY 19/20 Pavement Rehab, City of Commerce
• FY 19/20 Pavement Rehab Las Tunas Rd, City of Temple City • FY 19/20 Pavement Rehab, City of Cudahy
56 December 11, 2023
City of Lynwood
Subject: Task Order Proposal for Construction Management and Construction Inspection Services for Mega Park Playground Phase I Improvements

Page 6 ends

• FY 17/18, 19/20, 20/21 Pavement Rehab, City of West Covina • FY 19/20 Pavement Rehab, City of Maywood
• CDBG Various Restroom Improvements, City of Cudahy
• CDBG Sr. Center Facility Improvements, City of West Covina • Traffic Signal Improvements (HSIP Cycle 6), City of South El Monte • Brewster Ave Water and Sewer Improvements, City of Lynwood • Agnes Ave Water and Sewer Improvements, City of Lynwood • Primrose Park Improvements, City of Temple City
• Field Inspector and Design Support, City of Grand Terrace Pico Park Ball Field

JEFFREY HIRSH, Back-up Sr. Inspector (when needed)
Education
• SDSU, College Level Classes
Registrations/Certifications
• Cal OSHA 10-hour construction certified
• Construction Site Storm Water Training
Highlights
Jeffrey Hirsh has approximately 25 years of experience in general engineering/public works and building construction projects. He has worked in the capacity of foreman, site superintendent and project manager. In these capacities, he has been involved in a wide variety of private and public works construction projects in Type A (General Engineering) and Type B (Building) construction. He has knowledge of standards and procedures for public agencies, including the Green Book, Caltrans, and has extensive experience in traffic control, safety and OSHA compliance requirements. Mr. Hirsh also has experience in inspecting federally funded projects to ensure compliance with the Caltrans LAPM. Following are examples of projects where Mr. Wheeler served as the Project Inspector and provided on-site CM Support:
• Washington Boulevard Widening and Reconstruction Project (Federally Funded), City of Commerce
• Temple City Bl. HSIP Project, Traffic Signal Imp and Pavement Rehab (Federally Funded), City of Temple City
• Eastern Avenue Street Rehab Project, City of Commerce • City-Wide Annual Street Rehab Project, City of Commerce • La Ballona Safe Routes to School Improvements (Federally Funded), City of Culver City • Traffic Signal Left Turn Phasing Project (Federally Funded), City of Culver City • Uptown Parking Structure, City of Whittier
• Garvey Park Facility Improvements
• Lugo Park Artificial Turf Soccer-Field and Park Project in the City of Cudahy • Metrolink Station Improvements, City of Commerce

Jeffrey’s prior experience includes:
• 2013-214, PSBI Parking Structure Construction: Sr. Superintendent. • 1995-2013, Harwood Homes, Inc. Managed 35 Development Projects • 1992-1995, Overland Company: Site Superintendent – SFR Tract Home Development • 1985-1992, Cambridge Development: Site Superintendent/Assistant Superintendent

57 December 11, 2023
City of Lynwood
Subject: Task Order Proposal for Construction Management and Construction Inspection Services for Mega Park Playground Phase I Improvements

Page 7 ends

Fee Estimate:

PM, CM, Sr.

Supervising
Inspector
Inspector Office Eng
Av. Hrly Rate Av. Hrly Rate Av. Hrly Rate
$185 $150 $145
130
Work days
100
Work days
920 800 920 2,640
$170,200 $120,000 $133,400 $423,600
$50,000
$473,600
Materials Testing and Inspection (Services provided by subconsultant: Geo-Advantec) Budget
According to the project schedule provided by the City, the project design phase is estimated to be 130 working days (between September 2023 and April 2024); and the project construction phase is estimated to be 100 working days (between April 2024 and September 2024). After project schedule is finalized, the above tasks and budgets can be adjusted based on the finalized project schedule.

Above level of effort, durations and staff classifications and their hourly rates are average, and may be adjusted/re-allocated between staff and tasks as necessary depending on actual work progress and needs.

Total Estimated Budget
800 $252,000
Total Hours (Transtech)
Total Fee (Transtech)
Total
Fee
Total
Hours
400 1,600
FEE

PROPOSAL
Construction
Estimated
Duration
Phase II:

Construction
Classification
400
Phase I: Design
Design
Estimated
Duration
520 0 520 1,040 $171,600

Thank you for the opportunity to submit this task order proposal.

Should you have any questions, please contact me.

Okan Demirci, PE, QSD, QSP, Project Manager
E: [email protected]
C: 714-319-6137; O: 909-595-8599

Respectfully submitted.

December 11, 2023

City of Lynwood
11330 Bullis Road
Lynwood, CA 90262

Attn: Mir T. Fattahi, PE, Acting City Engineer, City of Lynwood ([email protected])

Subject: Task Order Proposal for Project Management Services for Mega Park Playground Phase I Improvements

Dear Mr. Fattahi:

Per City’s request, Transtech is pleased to submit this Task Order Proposal to provide Project Management Services to the City for the following project:

Mega Park Playground Phase I Improvements

Project Understanding:

The project duration (design-build phases) is 230 working days.

The proposed project management services generally include the following tasks:

• Provide project management services for phases of the project including design, preconstruction, construction and closeout.
• Attend meetings representing the City with the design -build contractor, and other stakeholders, as required. Prepare meeting minutes, sign in sheets.
• Maintain a project cost accounting controls throughout the project to ensure the project is within budget and schedule.
• Prepare technical memorandums and reports to City management to provide continuous updated related to the project.
• Coordinate the review of project transmittals (including submittals, RFIs, CCOs, invoices, emails, correspondence) from the design-build contractor throughout the project. 59 December 11, 2023
City of Lynwood
Subject: Task Order Proposal for Project Management Services for Mega Park Playground Phase I Improvements

Page 2 ends

• Attend field meetings throughout the project and present findings to the City management. • Respond to public inquiries and provide responses to public, City and other stakeholders.

Project Approach, Caltrans Local Assistance Procedures (LAPM):

STRUCTURED APPROACH:

60 December 11, 2023
City of Lynwood
Subject: Task Order Proposal for Project Management Services for Mega Park Playground Phase I Improvements

Page 3 ends

Proposed Staff:

Following are various examples of projects and assignments (under Transtech’s Municipal Engineering Contracts) representative of his experience:

61 December 11, 2023
City of Lynwood
Subject: Task Order Proposal for Project Management Services for Mega Park Playground Phase I Improvements

Page 4 ends

Fee Estimate:

Classification
Project
Manager/
Associate
Engineer
Av. Hrly Rate
$142
230
Work days
920 920
$130,640 $130,640
$130,640
Total
Fee
Total
Hours
FEE

PROPOSAL
Project
DurationDesign and Construction Phase Services 920
Total Hours (Transtech)
Total Fee (Transtech)
Total Estimated Budget
920 $130,640

Thank you for the opportunity to submit this task order proposal.

Should you have any questions, please contact me.

Okan Demirci, PE, QSD, QSP, Project Manager
E: [email protected]
C: 714-319-6137; O: 909-595-8599

Respectfully submitted.

DATE:

December 19, 2023
TO:

Honorable Mayor and Members of the City Council
APPROVED BY:

PREPARED BY:

Patrick Matson, Director of Human Resources
SUBJECT:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING AN ADDITIONAL $60,000 IN PURCHASING AUTHORITY UNDER THE CITY’S CONTRACTING AND PURCHASING POLICY &

PROCEDURES FOR LEGAL/INVESTIGATIVE SERVICES PROVIDED BY

FAGEN, FRIEDMAN & FULFROST, LLP, AND APPROVING AN
APPROPRIATION IN THE AMOUNT OF $75,000 FROM THE

UNASSIGNED GENERAL FUND
Agenda Item # 7.4.

Recommendation:

Background:

During the course of the current fiscal year, Human Resources received an increased number of employee complaints that have required a formal administrative inquiry be conducted by a licensed investigator and/or attorney in accordance with the State of California’s Business and Professions Code (§7520). As such, the City sought out and entered into an agreement with Fagen, Friedman & Fullfront, LLC (Exhibit A), in order to provide the City with legal/investigative services to conduct investigations on behalf of the City.

Discussion and Analysis:

Since entering into an agreement with the law firm in March of this year, Human Resources City Council City Council Regular Meeting 65
Exhibit A - Fagen, Friedman and Fulfrost LLP - Agreement for Legal Services.pdf Exhibit B - Contracting
Purchasing Policy - Lynwood REVISED 041023 (003).pdf
Resolution - Budget_Adjustment_and_Increasing_Spending_Authority for F3.docx anticipates it will exceed its allocated budget for legal services for the fiscal year by an estimated $75,000. Furthermore, Human Resources is vastly approaching the City’s Manager’s spending limit authority of $50,000, as stipulated in the City’s Contracting and Purchasing Policy & Procedures (Exhibit B, refer to Section X. – Purchasing Authorization Table), for services rendered resulting in pending and future invoices to the City.

Normally, the City’s Contracting and Purchasing Policy & Procedures requires three (3) informal bids/proposals for any amount exceeding the City Manager’s spending limit of $50,000 for any particular professional services agreement. However, legal services are exempt from this provision.

In order to continue payment of anticipated future invoices from Fagen, Friedman & Fullfront, Human Resources will need City Council approval to extend its spending limit for an additional $60,000 for the current fiscal year, in addition to a budget adjustment increasing its legal services allocation (Account No. 1011.35.330.62015), by an additional $75,000.

Fiscal Impact:

The City's budget will be increased by $75,000 if the resolution is approved by the City Council.

Coordinated With:

Department of Finance
ATTACHMENTS:

Description
City Council City Council Regular Meeting 66
Via Electronic Mail
City of Lynwood
11330 Bullis Road
Lynwood, CA. 90262
Re: Agreement for Legal Services
I
Fagen Friedman & Fulfrost Lr
70 Washington St. Suite 205
Oakland, CA. 94607
Main: 510-550-8200
Fax: 510-550-8211
www.F3 Law law.com
Namita S. Brown
Direct Dial: 510-550-8212
nbrown@F3 Law law.com
We appreciate the opportunity to act as your counsel in connection with investigative work (the "Matter").

The purpose of this letter is to set forth the scope and terms of our representation of you and to comply with our obligations under California law to memorialize the terms of our engagement in writing.

Please note that this Agreement will not take effect, and we will have no obligation to provide legal services, until you return a signed copy of this Agreement. If we provide legal services prior to receipt by us of the signed Agreement, you understand and agree that you will be obligated to pay for those services (and any related costs) on the terms and conditions, including the fee amounts, set out in this Agreement.

1. Scope of Agreement.

This Agreement governs legal services provided by Fagen Friedman & Fulfrost LLP ("F3 Law") to you in connection with investigative work.

2. General Responsibilities of Attorney and Client.

F3 Law will provide services of a strictly legal nature. We will keep you apprised of developments and will consult with you as necessary to ensure the timely, effective and efficient handling of the matter.

For F3 Law to represent you effectively, we must have your cooperation and support. It is understood and agreed that you will respond promptly to our (a) recommendations, (b) requests for factual information and materials and ( c) requests for conferences in terms of direction. It is further understood and agreed that you will comply with your financial obligations as set forth below.

FRESNO • INLAND EMPIRE • LOS ANGELES • OAKLAND • SACRAMENTO • SAN DIEGO 67 City of Lynwood

Page 2 ends

3. Fees.

Our charges for legal services are based on the guideline hourly rates of our lawyers and other personnel.

The rates at the present time for the F3 Law personnel most likely to work on this matter are as follows:

Partner
Associate
Paralegal
$295 /hr
$265 /hr
$150 /hr
Staffing decisions will be made with the objective of providing efficient and cost-effective representation.

Upon 30 days' written notice, the finn may adjust its guideline hourly rates for designated categories of legal and/or non-legal personnel. If you decline to pay the increased rates, we will have the right to withdraw as your counsel. Such changes will be reflected in writing in your monthly statement which sets forth the hourly rates for all legal or non-legal personnel who work on your case. The finn records time spent by its personnel in one tenth of an hour increments.

4. Costs and Other Charges.

Costs are unavoidable in the normal course of handling legal matters and litigation. Such costs and expenses commonly include fees fixed by law or assessed by courts, messenger and other delivery fees, postage, photocopying and other reproduction costs, travel costs including parking, mileage, transportation, meals and hotel costs, investigation expenses, experts, consultants' fees and other similar items. The following in-office costs and expenses will be charged at F3 Law's cost:

In office Photocopying
Facsimile Charges
Postage
No Charge
No Charge
No Charge
If it becomes necessary to retain experts or consultants, you will be involved in the process of selecting and approving the fee arrangements for such experts or consultants. You will also be responsible for paying the consultant's /experts' fees, with all such fee payments to be remitted by you directly to the respective consultant /expert.

We may require you to maintain with us a retainer to cover the costs of certain expenses, and you agree to pay us any such requested retainer.

5. Billing.

F3 Law will send you monthly statements for fees and costs incurred. Each statement will be due and payable within thirty (30) days of your receipt. You may request a statement at intervals of less than 30 days. If you request a bill, F3 Law will provide one within 10 days. The statements shall include the amount, description or itemization of services, rate, basis of calculation or other method of detennination of the fees and costs, which costs will be clearly identified by item and amount. 68 City of Lynwood

Page 3 ends

6. Payment.

All fees and costs can be paid by check or wire transfer. Please make all checks payable to:

Fagen Friedman & Fulfrost, LLP
P.O. Box 8445
Pasadena, CA. 91109-8445
Our wire transfer information is as follows:

Bank Name: Comerica Bank, Los Angeles, CA 90048
FBO: Fagen Friedman & Fulfrost LLP
A/C#: 1893086270
ABA#: 121137522
Please note that all fees mentioned herein are in U.S. dollars and must be paid in the same.

7. Disclaimer of Guarantee and Estimates.

F3 Law can make no promises regarding the outcome of any matter. It is understood that the opinions or recommendations we have expressed to you, or may in the future express to you, do not constitute any guarantee or warranty of a favorable result. Likewise, F3 Law cannot predict what our total fees and costs will be for handling or litigating any particular case/matter to its conclusion. It is understood that estimates we give you regarding fees or costs are not binding and may vary.

8. Termination and Withdrawal.

You are free to replace F3 Law with substitute counsel for any reason at any time. F3 Law may withdraw with your consent, for good cause or as allowed or required by law upon ten (10) days written notice. Good cause includes your breach of this Agreement, refusal to cooperate or to follow F3 Law's advice on a material matter or any fact or circumstance that would render F3 Law's continuing representation unlawful or unethical. When F3 Law's services conclude, all undisputed unpaid charges will immediately become due and payable. After services conclude, F3 Law will, upon your request, deliver your file(s) and property in F3 Law's possession, whether or not you have paid for all services. F3 Law shall transition all outstanding legal work and services to others as you shall direct.

9. Choice of Law and Venue.

The terms of this agreement are governed by California law. Should any dispute arise regarding the terms or enforcement of this agreement, or regarding our provision of services, both parties agree that any litigation arising out of such dispute must be filed in the state or federal courts in Los Angeles, California.

10. Retention of Client Files.

At the conclusion of the case, F3 Law will either return the file to you or maintain the file for a period of two (2) years. At any time during that two-year period, you may request that the original file be delivered 69 City of Lynwood
Page4
to you. If you do not request the delivery of the file during that two-year period, however, F3 Law may thereafter destroy the file without any further notice to you.

11. Conflicts oflnterest.

We cannot, and will not, without appropriate consents, represent any party ifthere is a conflict of interest with any of our other clients. In order to avoid conflicts of interest among our clients, we maintain an index of relevant names. In connection with this engagement, we have searched for all of the people and companies we have been discussing relating to your matter(s) and we have determined that there is no conflict. Please advise us, when you return the signed copy of this letter if you know of any other individuals or entities which may be involved in any matter we will be handling for you. In addition, please inform us at once if you learn in the future of other persons or entities who may be involved, so that we may make a conflict of interest search with respect to them. We will notify you of any conflict of interest or potential conflict of interest with you, of which we become aware during our representation.

12. Responding to Subpoenas and Other Requests for Information.

If we are required to respond to a subpoena of our records relating to services we have performed for you, or to testify by deposition or otherwise concerning such services, we will first consult with you as to whether you wish to supply the information demanded or assert your attorney-client privilege to the extent you may properly do so. You agree to reimburse us for our time and expense incurred in responding to any such demand, including, but not limited to, time and expense incurred in search and photocopying costs, reviewing documents, appearing at depositions or hearings, and otherwise litigating issues raised by the request.

13. Conclusion of Services.

You have the right to terminate our services at any time without limitation. Subject to our professional and ethical obligations we may withdraw with or without your consent if we determine in our sole discretion we need to do so. Upon termination or withdrawal, you agree to sign substitution-of-attorney forms or other documents that may be necessary to confirm the conclusion of our relationship and to pay to us all of the fees that are then and shall be due us for services rendered .

When the Firm's services conclude, all unpaid charges will immediately become due and payable. The Firm is authorized to use any funds held in the Firm's trust account as a deposit against costs to apply to such unpaid charges. After the Firm's services conclude , upon request, your files and property will be delivered to you.

14. Arbitration.

We appreciate the opportunity to serve as your attorneys and look forward to a harmonious relationship unmarred by disputes between us. In the event you become dissatisfied for any reason with the fees charged or the services we have performed, we encourage you to bring that to our attention immediately; we will do the same if we perceive a problem with the representation. It is our belief that most such problems can be resolved by good faith discussion between the parties . Nevertheless, it is always possible that some dispute may arise which cannot be resolved by discussion between us. We believe that such disputes can 70 City of Lynwood

Page 5 ends

be resolved more expeditiously and with less expense to all concerned by binding arbitration than by court action.

By signing this letter, you agree that, in the event of any dispute arising out of or relating to this agreement, our relationship, or the services performed (including but not limited to disputes regarding attorneys' fees or costs and those alleging negligence, breach of fiduciary duty, fraud or any claim based upon a statute), such dispute shall be resolved by submission to binding arbitration in Los Angeles County, California, before a retired judge or justice under the auspices of the Judicial Arbitration and Mediation Services ("JAMS"). If the parties are unable to agree on an arbitrator, the arbitrator will be determined pursuant to JAMS' normal procedures then in effect. Notwithstanding the foregoing, if California law then provides that you cannot agree to mandatory binding arbitration of disputes regarding fees and costs prior to the dispute, that dispute, and only that dispute, will be submitted to non-binding arbitration and trial de novo as may be required by law.

In any such arbitration, the parties shall be entitled to take discovery in accordance with the provisions of the California Code of Civil Procedure, but either party may request that the arbitrator limit the amount or scope of such discovery, and in determining whether to do so, the arbitrator shall balance the need for the discovery against the parties' mutual desire to resolve disputes expeditiously and inexpensively.

The prevailing party in any action, arbitration, or proceeding arising out of or to enforce any provision of this Agreement, with the exception of a fee arbitration or mediation under Business and Professions Code Sections 6200-6206, will be awarded reasonable attorneys' fees and costs incurred in that action, arbitration, or proceeding, or in the enforcement of any judgment or award rendered.

15. Entire Agreement.

This Agreement contains the entire agreement of the parties. No other agreement, statement or promise made on or before the effective date of this Agreement will be binding on the parties. This Agreement is governed by the substantive laws of the State of California applicable to agreements made in the State of California.

16. Severability In Event Of Partial Invalidity.

If any provision of this Agreement is held in whole or in part to be unenforceable for any reason, the remainder of that provision and of the entire Agreement will be severable and remain in effect.

17. Modification By Subsequent Agreement.

This Agreement may be modified by subsequent agreement of the parties only by an instrument in writing signed by both of them or an oral agreement only to the extent that the parties carry it out.

18. Effective Date.

This Agreement will govern all legal services performed by F3 Law on your behalf commencing with the date F3 Law first performed services. The date at the beginning of this Agreement is for reference only.

Even if this Agreement does not take effect, you will be obligated to pay F3 Law the reasonable value of any services F3 Law may have performed.
71 City of Lynwood

Page 6 ends

19. Confirmation of Agreement
Please review the foregoing and let us know if you have any questions. Otherwise, please confirm your agreement to the terms of this engagement letter by signing this letter and returning a copy to us. Thank you for looking to us for your legal services.

Sincerely,

FAGEN FRIEDMAN & FULFROST LLP
Namita S. Brown
Date: March 23, 2023
AGREED AND ACCEPTED:
72 City of Lynwood

Contracting and Purchasing Policy &
Procedures
)

Amended April 10, 2023

73 City of Lynwood
Contracting and Purchasing Policy
Page | 2

I. PURPOSE

This Administrative Policy and Procedure ("AP&P") is adopted for the purpose of implementing Lynwood Municipal Code ("LMC") Chapters 6-3 and 6 -6 which govern purchasing and execution of contracts (collectively, "Contracting and Purchasing Regulations"). Nothing in this AP&P may be interpreted as superseding the LMC; this AP&P is intended only to supplement the Contracting and Purchasing Regulations.

II. PURCHASING OFFICER

In accordance with LMC § 6-3.3, the City Manager is appointed and serves as the City’s purchasing officer. The City Manager exercises his authority to delegate and designate the Director of Finance and Administration as the City’s deputy purchasing officer, who shall have full authority for carrying out all aspects of the purchasing system.

III. APPLICABILITY

This AP&P implements the Contracting and Purchasing Regulations for securing all services and goods, including public works pro jects that are governed by LMC Chapter 6-6.

IV. DEFINITIONS

Unless the contrary is stated or clearly appears from the context, the following definitions govern the construction of the words and phrases used in this AP&P. Words and phrases not given a meaning by this AP&P have the meaning set forth in the LMC.

A. "Contract" means an agreement between the City and a third -party for purchasing services or supplies. A contract includes the term "agreement"; "purchase order"; or "memorandum of understanding," and any derivations of such terms.

B. "Contracting and Purchasing Regulations" means LMC Chapters 6-3 and 6-6 which govern purchasing and execution of contracts.

C. “Department" means a city department established pursuant to the LMC Chapter 2, Administration.
74 City of Lynwood
Contracting and Purchasing Policy
Page | 3

D. "Equipment" means furnishings, machinery, vehicles, rolling stock, and other personal property generally used in conducting the City's business.

E. "General Services" means services that are manual or routine in nature as opposed to services that are predominately intellectual and varied in character or require specialized knowledge of an advanced type generally acquired from study at an institution of higher learning. Examples of general services include janitorial services and secretarial services.

F. "Professional Services" (or “professional/special services” under LMC Chapter 6 -3) means any work performed by an attorney, architect, engineer, land surveyor, construction manager, appraiser, expert, account ing firm, consultant or those services such as computer services, security services and other services which require in addition to the use of special or specific equipment , special performance criteria, specific experience, training, personal judgment, quality of work or factors othe r than simply obtaining the service at the lowest cost to the city. Professional/special services do not include services rendered by city offi cers or employees.

G. "Purchase" includes renting, leasing, purchasing, licensing, or a trade of equipment or supplies.

H. "Request for proposal/RFP" means the competitive selection process, following a solicitation issued by the City, in which vendors are requested to submit proposals for the procurement of goods, services, work and/or materials.

I. "Request for qualifications/RFQ" means a solicitation issued by the City in which vendors are requested to submit detailed information regarding personal competence necessary for the performance of the services required, and/or the qualification of commodities for a particular use.

J. "Services" means either general services or professional services as the context demands.

K. "Supplies" means office supplies, janitorial supplies, materials, goods, tools, or other commodities used in the general conduct of the city's business, excepting supplies or materials included in a construction contract or bid specification for a public works project..

V. PROCUREMENT OF SERVICES AND SUPPLIES

This AP&P implements the Contracting Regulations as to securing supplies and services; the type of contract that must be used is determined by the type of supplies or services sought by the City.

A. General Services

General services may be procured in accordance with LMC Chapters 6-3 and 6 -6. Note that the following general services may require specialized contract templates to comply with California law (consult with the City Attorney's office):

1. Landscape maintenance (may require prevailing wage);

2. Janitorial services (may require prevailing wage); 75 City of Lynwood
Contracting and Purchasing Policy
Page | 4

3. Hazardous waste removal (requires specialized indemnification);

4. Towing (may require specialized bidding requirements);

5. Solid waste services (separate bidding and contracting requirements); and

6. Transit services (specialized bidding and contracting requirements).

B. Professional Services

Professional services equal and under $200,000 do not require bidding under the LMC. A Department Director, however, may determine that it is desirable for the City to issue a RFQ or RFP for certain professional services. The following professional services may require specialized contracts:

1. Design professionals as defined by California law (specialized indemnification provisions; consult the City Attorney's office);

2. Attorneys;

3. Environmental consultants (specialized indemnification provisions);

4. Medical professionals;

5. Appraisal services; and

6. Surveyors and some testing consultants (may require prevailing wage; consult with the City Attorney's office).

C. Supplies

Supplies may be procured in accordance with LMC §§ 6-3 through 6-6. The supplies listed below may only be procured following the approval of the Director of Technology Services:

1. Computer software;

2. Personal computers and accessories;

3. Tablets (all components) and/or mobile carrier services;

4. Mobile phones (all components) and/or mobile carrier services;

5. Digital cameras (all components);

6. Internet service;

7. Telephone service and hardware; and
76 City of Lynwood
Contracting and Purchasing Policy
Page | 5

8. Televisions (all components) and/or any audio-visual equipment.

VI. TYPES OF CONTRACTS

A. General Services Contract (includes "purchase order")

The standard four-page general services contract (Attachment No. 1) may be used for procuring services and the standard five-page general services contract (Attachment No. 2) may be used for procuring goods and supplies. These standard contracts may not be altered without approval from the City Attorney's office. A general services contract may be used for one particular transaction or multiple transactions during the term of the contract (aka a "blanket purchase order"). These contracts are designed to expedite the procurement process by simply attaching the scope of services to the contract template. No additional City Attorney approval is needed if the templates remain unaltered.

Janitorial, landscape maintenance, towing services, and other types of general maintenance services may require special bidding and contracting language (e.g., the inclusion of prevailing wage terms); consult the City Attorney's office first.

B. Professional Services Contract/Agreement ("PSA")

1. Standard PSA

The standard PSA (Attachment No. 3) may be used for procuring most professional services. See below for exceptions. Standard PSAs may be utilized for one particular task, or may be issued as an "on -call" agreement. On-call agreements allow the City to assign particular tasks to a consultant during the term of the agreement.

2. Design Professional PSA

These contracts are for engineers and architect services (consult the City Attorney's office first).

California law requires specialized indemnification language.

3. Legal Retainer PSA

Legal Retainer PSAs may only be procured by the City Council upon advice from the City Attorney.

4. Environmental PSA

Professional services secured for environmental review of certain public or private projects must use a specialized PSA. While not required, it is desirable that such services first be subject to an RFQ or RFP process to select a consultant. The Environmental PSA contains specialized language regarding the California Environmental Quality Act ("CEQA").

5. Medical PSA

Professional services that may utilize medical information of employees or third -persons require specialized contracts. Medical PSAs will include language related to the Health Insurance Portability 77 City of Lynwood
Contracting and Purchasing Policy
Page | 6

and Accountability Act ("HIPAA") along with other language required by California law. Consult the City Attorney's office first.

6. Other PSA

Appraisal services, surveying, and certain kind s of project management/testing (associated with public works projects) may require a specialized contract. The Labor Code may require such professionals to pay prevailing wage. Consult the City Attorney's office first.

VII. PROCESSING CONTRACTS

A. Purchase Orders (PO) (must include Quote Verification Page and may require General Services contract or PSA template, as determined by the Department Directors and City Manager)

POs may be used to meet unanticipated, miscellaneous, non -capital day -to-day, immediate needs of Departments that arise through the fiscal year , or multi -year construction-in-progress (CIP) projects .

These needs are those necessary to complete specific jobs and/or minimize delay in completing an overall project. To establish a PO charge acc ount, Departments must provide complete vendor information, established price lists, and clearly note any discounts that apply to each PO.

B. Requisitions.

Requisitions must be approved by a Department Director, or authorized designee. Department Directors are encouraged to contact the Department of Finance and Administration for time sensitive requests to ensure awareness. While all requests are important, it is important to use an actual date for requisitions (rather than designating the due date as "ASAP").

C. Encumbrance of Funds.

The Director of Finance & Administration cannot issue POs for supplies unless there is an encumbered appropriation in the fund account used for payment. A Department Director, or designee, may encumber appropriations by entering a purchase requisition in the City's Enterprise Resource Planning (ERP) system.

VIII. AUTHORITY TO APPROVE AND EXECUTE CONTRACTS

The Contracting and Purchasing Regulations provide the only means by which the City may be bound by contract. Any document that does not meet those requirements is - by California law - void. Generally, a contract becomes effective only when (1) it is in writing; (2) it is approved by an authorized decision - maker; (3) it is signed by an authorized person; and (4) it is approved as to form by the City Attorney.

A. Written Contracts

As noted, only written contracts bind the City. Verbal contracts do not bind the City. All such written contracts must comply with California law, the Contracting and Purchasing Regulations, and this AP&P. 78 B. Standard Contract Terms

All contracts shall contain:
a) An effective date of agreement. This is usually outlined in the first paragraph of the agreement
b) Full legal designation of the contracting parties, if appropriate c) Contract term and termination (a clear duration). This means that the contract must have either i) a fixed termination date or, ii) if the contract is of indefinite duration, it must contain a clause giving the City the right to terminate the contract d) Relevant standard City contract terms and conditions – see Attachment Nos 1 -3 for City standard contract templates
e) Any specific clauses relevant to the particular contract f) Scope of services; as provided by consultant or thereafter negotiated g) Fees, expenses (if applicable) and payment terms
h) Reference, as appropriate, to the City’s policies regarding - Insurance
- Health and Safety
- IT Acceptable Use and Security
- Confidentiality and Data Protection
- Equipment
- Ethics
- Equality and Diversity
- Any other relevant business conduct policies enforced by the City

For the City, regardless of the department initiating the contract, the main City Hall address “11330 Bullis Road, Lynwood, CA 90262” shall always be the legal designation of the City.

The work or provision of services must not commence until the relevant contract is fully executed.

C. Authorized Decision-maker

Generally, the authorized decision-maker is (a) the City Council; (b) the City Manager; or (c) (in limited circumstances) a Department Director. Per the LMC, the City Manager is responsible for all City operations. While the City Manager may delegate authority to Department Directors to make decision regarding contracts, the City Manager (and City Council) remain responsible for a final decision.

D. Authorized Signature

California law provides that the Mayor is the only person authorized to sign contracts, unless otherwise provided by ordinance. In addition to the Mayor, the following persons are authorized to sign contracts:

1. The City Manager if authorized by the City Council, by the LMC, by resolution, or by other action approved by the City Council. Generally, the City Manager has signature authority for contracts valued at up to $ 50,000. Review staff reports and City Council meeting minutes to determine if the City Council delegated other signature authority to the City Manager for a particular matter.

79 2. In general, approved contracts will be sent out to the other party(ies) for signature first, before being returned and signed by the City’s authorized signatories.

E. Approved as to form

The Contracting and Purchasing Regulations require that the City Attorney's office approve contracts as to form. What does that mean? It means that the City Attorney, or designee, reviewed the contract; made such changes that are desirable to protect the City, avoid ambiguities, or otherwise clarified the contract; and (in the rare events this happens) advised the City Council, City Manager, or Department Director regarding the risk involved with executing a contract containing legally undesirable language. As to the latter, the level of risk will depend upon which decision-maker will need to be fully informed by the City Attorney.

To help expedite the contract process, therefore, it is important that Departments either utilize the City's standard contract templates (Attachment Nos 1 -3) or consult with the City Attorney's office before procuring services or supplies (if it is apparent there may be contracting challenges from the outset).

Common services and supplies that may require City Attorney assistance on the front -end of the procurement process include computer software; public safety equipment; and specialized medical services (e.g., counselors, psychologists, or training).

IX. VALUE OF THE CONTRACT

Different rules apply depending on the total amount of the contract. Generally, the "total amount of the contract" is determined by calculating the amount that would be charged to the City for the entire term of the contract. For example, the total amount of a three-year contract, where the vendor is charging the City $9,000 per year, is $27,000. The "total amount of the contract," however, may also be related to how much risk is involved with the services or supplies.

Contracts shall not be “segmented” for the purpose of evading the procedures established in the Contracting and Purchasing Regulations or this AP&P. No officer or employee of the city or its agencies shall split or separate a purchase of supplies , equipment or a contract o r purchase order for general services or professional/special services for the purpose of evading the provisions of this section. The acquisition of supplies, equipment and routine services should normally be made as a single purchase, when the need has been identified for multiples of items, related items, or similar items, which are ordinarily available from the same vendor or manufacturer.

80 X. PURCHASING AUTHORIZATION TABLE

Authorization levels listed below are applicable to procurement of materials and services that are included in the current year adopted budget (Note: only City Manager and Mayor have authority to sign a contract/agreement on City’s behalf).

CITY OF LYNWOOD PURCHASING
Purchase
Amount
Procurement Contract Type Approval
Level
$1- $5,000 No Specific
Requirements;
Competitive
bidding to be used
whenever practical
Purchase Order (PO) not required, but may
be issued upon request
Supervisor or
Manager
$5,001- $10,000 3 Written Quotes Purchase Order (PO) & Standard General Services Contract if applicable; For
professional services, Standard Professional
Service Agreement (PSA)/ Specialized
Technical Proposal for Service is required
Department
Director
$10,001- $30,000 3 Written Quotes Purchase Order (PO) & Standard General Services Contract/Force Account/Negotiated
Contract; For professional services, Standard
Professional Service Agreement (PSA)/
Specialized Technical Proposal for Service is
required
Director of Public
Works (for
contracts of
construction
projects)
$30,001- $50,000 3 Informal
Bids/Proposals
Purchase Order (PO) & Standard General
Services Contract/Force Account/Negotiated
Contract; For professional services, Standard
Professional Service Agreement (PSA)/
Specialized Technical Proposal for Service is
required
City Manager
$50,001- 200,000 3 Informal
Bids/Proposals
Purchase Order (PO) & Standard General
Services Contract/Negotiated Contract; For
professional services, Standard Professional
Service Agreement (PSA)/ Specialized
Technical Proposal for Service is required;
PSA, PO and Bonds for Public Works
Contracts
City Council
$200,001 + 3 Formal Request
for Qualifications/
Proposals/Bids
Purchase Order (PO) & Advertised Sealed
Bids, Standard Professional Service
Agreement (PSA)/ Advertised Opened or
Sealed Technical Proposal for Service; PSA,
PO and Bonds for Public Works Contracts

and Construction Contracts
City Council

81 Exception: Despite the dollar threshold, the following payments do not require competitive bidding, a contract or purchase order, but would require approval from the initiating department’s department director, and the City Manager and/or Director of Finance and Administration:

1. Intergovernmental payments;

2. Bond/note/loan payments;

3. Utility payments;

4. Award, membership and license application/renewal;

5. Refund and reimbursement;

6. Court order or legal settlement;

7. Office supplies, repair supplies and uniform supplies and services;

8. Job advertisements and public hearing postings;

9. Credit card payments (refer to Lynwood’s Issuance & Use of City Credit Cards Policy & Procedures);

10. Travel and meetings (refer to Lynwood’s Travel Policy & Procedures);

11. Miscellaneous supplies and services to ensure efficient normal City operations (eg, Amazon, Office Depot and Home Depot supplies, local car wash service, etc);

12. Emergency/urgent need of services to ensure the continuation of the City operations

The following exceptions are exempt from competitive bidding, but still require contract and/or purchase order:

1. Recruitment, credit, medical and background check services;

2. Temporary staffing;

3. Medical equipment and services;

4. Legal services;

5. Public to public or public to private agreements under GASB 94;

6. Membership or affiliation (eg, membership with ICRMA)

7. Insurance (General Liability, Workers Compensation, Unemployment, Property, etc);

8. Actuarial Services;

9. Bond advisory, underwriting, rating and other administrative services;

10. Grant writing, cost recovery and tax/revenue analytical services;

11. Public relation/affair services;

12. Printing services;

13. Miscellaneous supplies and services pursuant to the City’s procurement list to ensure efficient normal City operations (eg, repair and maintenance service from a local service provider);

14. Contract amendment pursuant to the negotiated options/extensions embedded within the original agreement;

15. Construction related contract amendments and infrastructure/information technology (IT) infrastructure contract amendments that help ensuring the timely completion of project and avoid higher overall cost for the City can be approved by Council

XI. COMPETITIVE SOURCING

It is the policy of City of Lynwood to obtain competitive pricing, proposals or quotations on all products and services over $5,000 used by the City. All proposals and quotations received will be evaluated on the basis of quality, service, compliance to specifications and price. All awards will be made in the best interest of the City.

Any or all proposals may be rejected at the discretion of City of Lynwood’s City Council.

82 The competitive sourcing process is required where the product or service can be obtained from more than one source. Unless approved for sole source procurement (see guidelines in Section XII) or otherwise covered under existing contracts, all requisitioned products or services exceeding $5,001 or more individually, or as a system including multiple components, will be competitively sourced.

While participation in the competitive sourcing process favors obtaining quotes from as many qualified vendors as possible, purchases exceeding $5,000 must exercises reasonable prudence in seeking minimum three (3) price quotes in purchasing such items in adherence to the Authorization Table in Section X of this policy.

It is the policy of City of Lynwood to use whenever possible and practical, local, women-owned, minority-owned, disadvantaged, and small business vendors which are able to provide products and services of required quality on a timely basis at competitive prices. Please note that the use of Federal or State funds may h ave special requirements mandating the engagement of such business and any guidance associated with the use of such Federal or State Funds should be consulted prior to soliciting any quotes, proposals, or bids.

Each Department shall maintain a list of qualified small business and diversity vendors.

Formal, written Requests for Proposal (RFP) should be used for competitive sourcing projects in accordance with the Authorization Table in Section X. Sealed, hardcopy bids will be used when required by law, government contractual requirements, in accordance with the Authorization Table or at the discretion of the City Manager.

XII. QUOTING, BIDDING AND EXCEPTIONS TO BIDDING

In general, the Contracting and Purchasing Regulations requires the following analysis . Competitive sourcing may be conducted using the following methods, the choice of which is primarily determined by the estimated dollar value of the product or service:

(1) Informal Quotes
For purchases equal or less than $30,000, quotes may be obtained through an informal process (e.g. web browsing or phone calls) and documentation of the quotes is recommended but not required. Although bid documents are not required, a requisition and purchase order may be issued to document the purchase if the staff member making the purchase wishes to do so. Since the purchase may be initiated without a Purchase Order, the accounts payable process will require that the invoice be signed by an authorized signor before payment is released.

For purchases between $5,001 and $30,000 three written quotes must be obtained and a Purchase Order must be issued in accordance with the approval levels prescribed in the Authorization Table in Section X of this policy.

(2) Informal Bids
For purchases of $30,001 or more but equal or less than $200,000, a minimum of three informal bids are required in accordance with the Authorization Table in Section 3 of this policy. The bids must be documented and retained on file by the manager of the requesting department. The request for bids must be made i n a consistent manner for all vendors meaning that all vendors must receive the same information regarding specifications and requirements of the product or service. The request must also be transmitted to the vendors in a consistent manner (e.g. mail, email, or verbal quote).
83 If a successful vendor fails to execute a contract issued by the City within 10 days after being awarded the contract, the City may cancel the award. Compliance with contract requirements includes, without limitation, submission of insurance documentation. Under this scenario, the Director of Finance and Administration may award the contract to the next lowest -responsible bidder. (3) Formal Bids
For purchases of $ 200,001 or more, Bids/Proposals shall be solicited from a minimum of three vendors in accordance with the Authorization Table in Section X of this policy. A Request for Proposal (RFP) must be used to document the specifications and requirements of the produ ct or service. The bids must be received from the vendors in written form and retained on file by the manager of the requesting department, or designee. (4) Sealed Bids
For purchases of $ 200,001 or more for Maintenance and Service agreements, Professiona l services, and for Equipment, Material and Supply Purchases, a formal RFP / sealed bid process is required . C ontracts for the purchase of supplies, equipment, or general services shall be awarded to the lowest qualified/responsive and responsible bidder under LMC §6 -3.7(b)(3)(l), however, contracts for professional/special services may be awarded in the best interest of the City in accordance with LMC §6-3.(a). A Request for Proposal (RFP) or Request for Bids (RFB) must be used to document the specificati ons and requirements of the product or service. Further, for purchases of $200,001 or more for Construction and Capital Improvement Projects a formal RFP / sealed bid process is required, and contracts shall be awarded to the lowest responsible bidder per LMC §6-6.8. However, eligible design build projects under Public Contract Code §22160 et seq. may be awarded to the bidder providing the best value to the City. Sealed bids must be publicly advertised. The City shall strive to obtain the best value in awarding contracts, service agreements, and purchase agreements. The following subsections specify certain procedures based on the following four categories:
• Capital Improvement Projects
• Maintenance and Services Agreements
• Professional Services Agreements
• Equipment, Materials and Supplies Purchases

A. The City's formal bidding requirements under LMC § 6-3 and 6-6 include:

1. Develop Purchase Specifications . To initiate the formal bid process, the requesting Department must develop specifications for the services or supplies to be purchased and prepare bid solicitations. Department of Finance and Administration may assist requesting Departments if requested.

2. Notice Inviting Bids. The notice inviting bids must generally describe the purpose of the contract; identify security required for the bid (if needed); how bid specifications can be obtained; any evaluation criteria that will be used to evaluate 84

the bids; the form and amount of any required performance bond; and designate the time and place for opening bids. The notice inviting sealed bids must be posted at City Hall and distributed (either electronically or otherwise) at least 14 days before the date of the opening of bids.

3. Amending the Notice Inviting Bids. If an error has occurred or a change in the requirement is made which requires that the bid solicitation be amended, the Department Director is responsible for making that amendment. Upon making the amendment, the Department Director must immediately notify prospective bidders of the a mendment. This information may first be given orally; an amendment to a bid solicitation must always be made or confirmed in writing.

Copies must be sent to all parties who received copies of the original invitation.

Issuing an amendment may require postpo ning the opening date for prospective bidders to have reasonable time to prepare bids using the new information.

Generally, the time of the opening may be postponed by the number of days, which have passed between the date of the invitation and the date of the amendment. The notice of postponement may be combined with the basic amendment.

4. Alternate Bids. In the event that the Purchase specifications cannot be definitively expressed, the solicitation of bids may allow for the submission of alternate bids (generally, alternate bids offer a close substitute). The language in the bid solicitation must be appropriate and sufficiently allow all bidders an equal opportunity to bid on or offer an alternate; otherwise, the bids cannot be accepted.

Alternate bids s hould be considered carefully as they do pose certain disadvantages, including:

• Difficulty in determining whether the offered alternate will give the required service.

• Bidders not competing on a common basis. This is particularly true if a blanket alternate is allowed. If the City feels that it must allow an alternate, it may permit, whenever possible, alternates on a specific part of the specification and not a blanket alternate.

Alternate bids can only be accepted if they represent a comparable, or better, quality product to that specified.

Alternate bids should never be accepted for lower quality products than those specified. Acceptance of alternate bid products must always stand the test of comparability when evaluated by the competition.

Comparability must include the product itself, warranty, function, size, etc.

5. Bidder's Security. The Director of Finance and Administration may require bidders to secure bids and performance in a form approved by the City Attorney.

Unsuccessful bidders are entitled to the return of bid security within 60 days after the date of the award.

6. Bid Submittal. The Director of Finance and Administration , or designee, must solicit sealed bids from all prospective bidders whose names are on the bidder's list, or who have requested their names to be added to the bidder's list, and any other source known to the Director of Finance and Administration. If no bids are 85

received, the Department Director must notify the City Council at a City Council meeting.

7. Safeguarding Incoming Bids. All bids received before the bid opening date must be kept in a safe and secure place. Bids either received through the mail or hand delivered by a person, must be date/time stamped in; recorded (on the appropriate bid receipt form); and placed in a file in the Director of Finance and Administration's, or designee's, office to be opened at the time and place specified in the bid.

8. Withdrawal of Bids. A bid may be modified or withdrawn by written or telephonic notice from the bidder, if the notice is received before the time set for the opening.

In the event a bid withdrawal is requested, the notice should be attached to the bid and the bid held unopened until the time of award. It may then be returned to the bidder unless other disposition is requested or agreed to by the bidder. A bid may not be modified or withdrawn after the opening time and date for opening the bids.

9. Bid Opening Procedure. Bids must be submitted to the purchasing agent in a sealed envelope and be clearly marked as a bid along with the bidder's name and project number written on the outside of the envelope. The Department Director for the Department responsible for requestin g the contract must designate an individual to publicly open properly submitted bids at the time and place stated in the notice inviting bids. A written record and tabulation must be made at the time all bids are received and then opened; this information must be available to the public for inspection during regular City business hours for at least 30 days after the bid opening. No bids may be accepted after the deadline specified in the notice inviting bids. Late bids should be held unopened and returned to the bidder or otherwise disposed of as the bidder requests or agrees.

10. Bid Evaluation & Recommendation to City Council. Bids may be evaluated based upon bid amount, compliance with bid specifications, responsibility of the bidder, and any other reasonable matter identified in the notice inviting bids, the LMC, or any other rule or regulation promulgated to implement Chapter s 6-3 and 6 -6.

Based upon its evaluation, the requesting Department will make a recommendation to the City Council regarding the award of a contract (see Section XIII of this AP&P regarding vendor selection).

• Rejection for Non -conformance. Refer to the RFP template fo r instructions on rejection for non-conformance.

• Entities or individuals may be retained to assist the City in drafting and/or preparing RFPs/RFQs; these individuals/entities may neither submit an RFP/RFQ nor be selected for the bid award.

• A bidder is entitled to submit only one bid for consideration.

86 11. Bid Irregularities. There are occasions when a bid contains irregularities such as incomplete submittals; unsigned bids; qualifications made to the bid; alterations of the Bid Form; submittals on unauthorized forms; or claimed mistakes.

Generally, minor irregularities are those that substantially comply with the bid requirements and do not affect the bid price, time, or conditions. Examples include: bids where a unit price is wrong, but the total price is correct; bids where a signature was found on other documents included in the bid package; bids containing erasures; and bids with obvious mathematical errors. Material irregularities in the form or content of a bid affect the bid price or time and give the bidder making the irregularity an advantage or benefit over another bidder.

Examples of material bid irregularities include: failure to list subcontractors; failure to sign the bid; failure to timely submit the bid; and deviations from plans and specifications.

The decision-maker may waive minor irregularities. Material irregularities, however, cannot be waived. Any questions regarding bid irregularities should be referred to the City Attorney's office for advice on whether the irregularity can be waived.

12. Rejection of All Bids. The Department Director may reject, in writing, all bids that are unreasonable; determined to be collusive; or where rejection is in the best interest of the City. Examples include (1) before award, if it is determined that the Supplies are no longer needed; (2) if it appears that the specifications should be revised; or (3) if the invitation did not provide for consideration of all factors of cost to the City (e.g., where the cost of transporting City furnished material to the bidder's plant was not mentioned as a factor in the invitation).

13. City Council Review.

Bids must be submitted to the City Council. Upon submittal and review, the City Council may approve the lowest qualified/responsible bidder or reject all bids. In making its determination, the City Council may waive any minor bid irregularities. If the City Council rejects all bids, the item may be re -bid. If the City does not receive any bids, the City Council may abandon the Purchase; authorize rebidding the Purchase on an informal basis; or authorize purchasing the Supplies on a direct negotiated contract.

14. Tie Bids. If two or more qualified/responsible bids received are for the same total amount or unit price - and the quality and service offered are the same - the City Council may accept one of them or accept the lowest bid made by negotiation with the tie bidders at the time of or after the bid opening.

15. Notification to Unsuccessful Bidder(s). All unsuccessful bidders should be notified that their bids were not accepted. This notification can be accomplished either verbally or in writing. If the bidder responds with a request for additional information about the award it may be furnished with the name and address of the successful bidder together with the contract price.

87 16. Refusal to Comply With or Failure to Execute Awarded Bid.

If a successful bidder refuses to comply with, or fails to execute, a contract issued by the City within 10 days after being awarded the contract, the City may cancel the award and retain any bid security. Compliance with contract requirements includes, witho ut limitation, submission of insurance documentation. Should this occur, the City Council may award the contract to the next lowest qualified/responsible bidder.

B. Exceptions to bidding. Bidding is not required as set forth in LMC § 6-3.13.

XIII. SELECTION OF VENDORS

A. Departments are encouraged to submit vendor names to include on the Vendor List.

Requests for additions or deletions of vendors should be routed to the Director of Finance and Administration, in writing, from the Department's authorized contractin g/purchasing liaison. Departments should ensure that vendors are licensed to conduct business in Lynwood (if applicable) and verify that vendors meet other applicable license and insurance requirements before selection.

B. Vendors for Professional Services should be selected based on demonstrated competence, professional qualifications, availability, and fair and reasonable costs.

C. Except as otherwise provided, and notwithstanding the above, contracts may not be executed with a former City employee within one year of the date the former employee terminated his/ her regular employment with the City, unless authorized by the City Manager. This prohibition does not apply when: (1) a request for proposals/quotes has been submitted to at least three other qualif ied vendors capable of providing the same services/goods; and (2) the services/goods of the former employee are determined to be clearly more advantageous to the City than the services/goods of any other vendor responding to the request for proposals/quote s after considering the qualifications and costs of the former City employee and any other vendors responding to the request for proposals/quotes.

XIV. PROVIDING SELECTED VENDORS WITH INFORMATION REGARDING THE

CITY'S INSURANCE REQUIREMENTS

It is very important that each vendor be provided with information regarding the kind of liability insurance that the City will require as a condition of the contract with the City. This information should be communicated to the vendor at an early stage of the contracting process and include (1) the type and amount of insurance coverage that will be required as a condition of the contract; (2) the nature of the certificates of insurance; and (3) the nature of the insurance policy endorsement that the vendor will have to produce prior to rendering any services under the contract.

88 XV. CONFIRMATION OF FUNDS TO PAY CONTRACT FEES & COSTS

Department Directors must, whenever possible, consolidate the annual needs of the City or the Department to gain any quantity discoun t or other pricing advantage that may result from such action. The responsibility for ensuring that there are sufficient funds in the City budget to pay all of the fees and costs of a contract rests with the Department selecting and proposing the contract.

A. Purchasing Methods.

1. Check. Checks may only be processed through the Department of Finance and Administration.

2. Credit Card. Purchases made using a City -issued credit card must be in accordance with the City's Credit Card Policy (Administrative Policy Issuance and Use of City Credit Cards). For credit card Purchases, any Purchase that exceeds the transaction dollar limits, or is outside of the approved commodity or service categories, is unauthorized. Such use of the card may result in disciplinary action up to and including termination and payment for all unauthorized charges.

3. Petty Cash. Petty cash funds are to be used for expenditures that do not exceed $300.00.

Purchases made using petty cash must be in accordance with the City's Petty Cash Policy (Administrative Policy Use of Petty Cash ).

B. Payment of invoice by City. The City will pay vendors within 30-60 days after it receives an invoice. It is the Department's responsibility to ensure that vendors understand this policy.

C. Use of Federal Award Funds. Whenever Federal Award funds are used, the criteria in Section XX must be followed in addition to the other guidelines in this AP&P.

XVI. PREPARATION OF CONTRACT

A. Contracts Approved as to Form. LMC § 6-3 and 6 -6 requires that the City Attorney approve all contracts as to form; this may be achieved in one of two ways (1) through a box on the contract document which substantially states "Approved as to Form by , City Attorney"; or (2) by an actual wet or electronic signature from the City Attorney, or designee. Contracts submitted by vendors should not generally be used for obtaining Supplies. Using such forms increases the City's costs because they require review by the City Attorney's office and could ca use a delay in obtaining Supplies.

Whenever practicable, the City's standard forms should be used for purchasing Supplies.

B. Obtaining Signatures. Signature requirements for contracts vary depending on whether a vendor conducts business in the capacity of a corporation, general partnership, limited partnership, or as an individual. Where the contract is with a contractor doing business as a corporation, general partnership or limited partnership, the signature lines should always include the typed-in name and title of the person or persons executing the contract on behalf of the consultant, as well as the business name of the consultant:

89 1. Where the contract is with a consultant doing business as a corporation, California Corporations Code § 313 requires the contract to be signed by:

• One officer from the corporation's "operational group" consisting of the Chairman of the Board, the President, or any Vice President; and

• One officer from the corporation's "financial group" consisting of the Secretary, or Assistant Secretary, or the Chief Financial Officer or any Assistant Treasurer.

2. Where the contract is with a consultant conducting business as a general partnership or limited partnership, the contract should be signed by a least one general partner having apparent authority to enter into the contract on behalf of the partnership.

3. Where the contract is with a consultant doing business in their individual capacity, that individual must sign the contract. The signature lines need only include the typed-in name of the consultant, as well as the consultant's business name (when the contractor is doing business under a name other than the contractor's own name).

C. Types of Contracts. Contracts may be of fixed time duration (to cover specific need requirements for a given period of time); fixed expenditure amount (e.g., where "Not to Exceed" a given amount is written to provide a given budgetary financial limitation control on the contract); for a specific quantity (written to provide the exact know n quantity needs of an item); or "open" with expenditure limitations to meet unanticipated needs.

XVII. SUBMITTING CONTRACTS

A. To City Council. Where a contract must be approved by the City Council (with a total contract amount exceeding $50,000), the Department responsible for the contract must place the contract as an item on the agenda for review and consideration by the City Council its next available meeting.

B. To City Clerk. The original contract, together with sufficient evidence of any insurance required, vendor signature verification page, business entity search, or other requirements of the contract must be submitted to the City Clerk's Office by the responsible Department, which is administering the contract, before the time a contractor undertakes performance of the work required by the contract. Upon determining that the contract was properly signed by or on behalf of both the contractor and the City, and that the accompanying evidence of insurance meets the contract's requirement, the City Clerk's Office will attest to the execution of the contract. Thereafter, the City Clerk's Office will assign and type in a clerk's contract number the contracts where indicated, file the original contract and evidence of insurance in the City's official records, and return a non -original copy to the City officer or Department responsible for administering the contract. The responsible Department will then transmit a copy to the contract vendor.

90 C. To the Department. The City officer or Department responsible for ad ministering the contract will not direct a vendor to proceed with the work required by the contract until receiving an attested copy of the contract from the City Clerk's Office. When receiving an attested copy of the contract from the City Clerk, the Depa rtment responsible for administering the contract will submit to the Director of Finance and Administration (i) a copy of the contract, (ii) a copy of an IRS Form W -9 completed by the vendor in the manner required by the contract (if any), and (iii) a City encumbrance in an amount equal to the maximum amount of the compensation that may be paid to the vendor pursuant to the contract. In addition, the responsible Department must submit to the Department of Finance and Administration sufficient quotes or justification memos validating the vendor chosen for the contract per LMC § 6-3 and 6-6.

XVIII. CONTRACT AMENDMENTS

Contract amendments include any change, modification or addendum to a contract after it becomes effective. Contract amendments include any change to a contract that is not expressly authorized by the contract itself. Amendments include, without limitation, extensions of the term of the agreement, as well as changes to any exhibit setting forth the scope of the vendor's duties or the compensation.

Ordinarily, the City Manager may approve amendments to contracts in conformance with the requirements of this AP&P and the Contracting and Purchasing Requirements if the total amount of the agreement1 is not increased to more than $ 50,000. Department Directors may approve amendments to contracts in conformance with the requirements of this AP&P and the Contracting and Purchasing Requirements if the total amount of the agreement 2 is not increased to more than $ 10,000 (Director of Public Works may approve up to $30,000 for contracts of construction projects ). For contract amendments where the total amount of the agreement is more than $ 50,000, City Council authorization/approval is ordinarily required. For contract amendments where the total amount of the agreement is more than $200,000, formal bidding is required.

Exception: Emergency or urgent need of services to ensure the continuation of the City operations would be exempt from competitive bidding and contract requirements. In order to ensure efficiency and timely contract performance and payment, any contract amendment pur suant to the negotiated options/extensions embedded within the original contract would not trigger competitive bidding requirement. For construction related contract amendments and any infrastructure/ IT infrastructure contract amendments that help ensuring the timely completion of project and avoid higher overall cost for the City shall be reviewed and approved by Council to be exempt from the competitive bidding requirement. In addition, any contract or purchasing order overage (e.g., due to small price di fference, tax or shipping cost differences) equal or less to 5% of the original contract/purchase order amount or $200, whichever is less, shall not require a contract/purchase order amendment or change order.

Amendments to City contracts must be reviewe d by the Department of Finance and Administration to ensure that the amendment is complete and sufficient as to content; and that any required insurance coverage is maintained in full force and effect during any contract extension and/or that the insurance is sufficient to address any additional risks incurred as the result of a change in the scope of services.

1 Remember, the "total amount of the agreement" includes the costs to the City for the entire term of the contract, including any amendments. For example, the total amount of a two -year contract, where the vendor is charging the City $20,000 per year, is $40,000. However, if the proposed amendment extends this contract for another two years, then the total amount of the contract becomes $80,000.
2 Similar to footnote 1, the total contract costs, including amendments, should be consider to determine whether i t is within or exceeds the Department Directors’ authority. 91

Amendments to City’s PSAs must be approved as to form by the City Attorney.

Amendments to a City contract must also be signed by the vendor and the City Manager and filed with the City Clerk generally in conformance with the same requirement applicable to the original contract.

XIX. RECEIPT OF GOODS

The responsible Department must inspect all received Supplies to verify that quantity and quality are "as specified." The Department Director must remedy any discrepancy on a contract. All orders must be inspected within three business days of receipt. A Department's failure to inspect and accept delivery in a timely manner may affect the City's ability to remedy a situation. Departments must retain any receiving reports/packing lists to retain along with their copy of the contract to document the receipt of goods.

XX. FEDERAL PURCHASING REQUIREMENTS

This Policy Section summarizes the Federal Purchasing requirements published by the Office of Management and Budget (OMB) on December 26, 2013. The OMB issued the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Final Rule (aka Uniform Guidance) which applies to all non -federal entities receiving Federal award s, and to all new federal awards and existing awards that receive additional funding (or funding increments) after December 26, 2014.

Whenever Federal Award funds are used the following criteria must be followed in addition to the City's Purchasing Policy guidelines:

A. Requirements. The Uniform Guidance requirements for sub-award and sub-recipient is based on the pass-through agency. If the pass -thru agency is subject to the Uniform Guidance (i.e. if the source of funds are federal and the pass -through agency is subject to Uniform Guidance), then the sub-award or sub -recipient is also subject to the Uniform Guidance. The requirement for a sub-award, no matter when the sub-award was made, flows from the requirements of the original federal award from the federal awarding agency. Each Federal or State grant or agency may also have its own additional requirements and any agency guidance or regulations should be consulted prior to issuing any solicitation .

B. Micro Purchases. The maximum aggregated amount for micro purchases is $ 10,000. The maximum amount for construction projects that fall under the Service Contract Labor Standards statue (or “SCA”) is $2,500 and is subject to the Davis -Bacon Act (Prevailing Wages). M icro purchases are not exempt from the City's informal and formal bidding processes, so despite the federal provisions multiple quotations will be required for purchases between and including $5,001 and $30,000 . To the extent practical the City must distribute micro-purchases equitably among qualified suppliers.

92 C. Small Purchases. Small purchases utilize simple and informal procurement methods. The acquisition threshold is currently $ 200,000 (please note the City’s threshold is smaller and straighter than the Federal threshold of $250,000). The Uniform Guidance states quotes for small purchases must be obtained from an "adequate" number of qualified sources. Although there is no specific number of sources required by the Uniform Guidance, the requesting department should use reasonable prudence in soliciting at least three (3) quotes, proposals, or bids per the applicable sections of the LMC. . Quotes can be obtained from suppliers or from public websites (i.e., City may use internet searche s as documentation).

D. Sealed Bids. For contracts in excess of $2 00,000, sealed bids the preferred method for construction contracts. Sealed bids are also appropriate for fixed price contracts where bidders are provided complete and adequate specifications. Additionally, sealed bids must come from two or more qualified bidders must be publicly advertised and solicited from an adequate number of suppliers. The contract is awarded to the lowest responsive and responsible bidder.

E. Competitive Proposals. For contracts in excess of $200,000, Competitive proposals are the preferred method for architectural, engineering and Professional Services. Request for Proposals must be publicized and proposals solicited from an adequate number of qualified sources.

Competitive proposals are awarded to the most advantageous bid which considers both price and other factors. The solicitation must include a written method for the evaluation and selection of the proposals received. The City does not have to sel ect the lowest bid. For architectural and engineering services, the City may utilize a qualifications -only selection process without considering price, however, this is subject to a fair and reasonable negotiation of compensation and may not be used to procure other types of services through and architectural or engineering firm.

F. Exceptions to Competitive Procurement . Vendor must meet at least one of the following criteria:

1. The vendor offers a unique supply or service that can only be fulfilled by one vendor or only one known source for the supply/service exists;

2. There is a public emergency;

3. There is a market shortage of the goods or supplies;

4. After soliciting a number of sources, the competition is deemed inadequate; and

5. Written request has been made and approved by the federal agency responsible for the grant.

The City must have written pre-approval from the federal awarding agency. Additionally, the City must have proper documentation as to why a sole source vendor was required in these circumstances. The sole source must be properly documented and the City must maintain the documentation.

93 XXI. VIOLATIONS OF AP&P

The City Manager may revoke purchasing authority from Departments, or particular employees, based upon substantial evidence that such a Department or persons consistently fail to conform to this AP&P.

Allegations that the LMC or this AP&P were violated may also result in discipline up to and including termination.

APPROVED BY THE CITY MANAGER:

_______________________________________
Ernie, Hernandez, City Manager

94 RESOLUTION NO. 2023.XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING AN ADDITIONAL $60,000 IN PURCHASING AUTHORITY UNDER THE CITY’S CONTRACTING AND PURCHASING POLICY & PROCEDURES FOR

LEGAL/INVESTIGATIVE SERVICES PROVIDED BY FAGEN, FRIEDMAN &

FULFROST, LLP, AND APPROVING AN APPROPRIATION IN THE AMOUNT OF $75,000 FROM THE UNASSIGNED GENERAL FUND.

WHEREAS, the City’s Human Resources Department received an influx of employee complaints throughout the current fiscal year that required formal administrative inquiries be conducted; and
WHEREAS, the aforementioned administrative inquiries needed to be conducted by a Licensed Investigator and/or Attorney per the State of California’s Business and Professions Code (§7520); and
WHEREAS, the City’s Human Resources Department entered into a Legal Services Agreement with Fagen, Friedman & Fulfrost, LLP, under the City Manager’s Purchasing Authority ($50,000) in March of this year to provide investigative/legal services on behalf of the City in accordance with the Business and Professions Code; and
WHEREAS, the City’s Human Resources Department is approaching the City Manager’s Purchasing Authority limit of $50,000 and is seeking City Council approval for an additional $60,000 in Purchasing Authority from the City Council, per the City’s Contracting and Purchasing Policy & Procedures (Exhibit A. - refer to Section X., Purchasing Authorization Table), in order to remit payment for pending/future invoices for services rendered by Fagen, Friedman & Fulfrost, LLP; and WHEREAS, the increase in legal/investigative services also require a budget adjustment increasing the Human Resources Department’s budget for its Professional and Contractual Services in the amount of $75,000.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS:

Section 1. The City Council of the City of Lynwood hereby finds and declares that the foregoing recitals are true and correct, and incorporates them herein as findings and as a substantive part of this Resolution.

Section 2. The City Council authorizes an additional $60,000 in purchasing authority under the City’s Contracting and Purchasing Policy & Procedures with Fagen, 95 Friedman & Fulfrost, LLP, for legal/investigative services rendered and in order to remit payment for pending and future invoices for said services; and Section 3. The City Council authorizes and approves an appropriation from the unassigned general fund in the amount of $75,000 to cover the costs of pending and future invoices, approved as to form by the City Attorney.

Section 4. The City Council of the City of Lynwood authorizes the use of monies from the Unappropriated General Fund for this FY 23-24 budget adjustment as follows:

Section 5. Authorize the Mayor to execute the Resolution for and on behalf of the City of Lynwood.

Section 6. This Resolution shall take full force and effect immediately upon adoption by the City Council.

Section 7. The City Clerk shall certify as to the adoption of this City Council Resolution.

APPROPRIATION
Fund Dept Div Object Description Amount
1011 35 330 62015 Professional & Contractual Svcs. $75,000 96 PASSED, APPROVED and ADOPTED this 19th day of December, 2023 Jose Luis Solache
MAYOR

ATTEST:

Maria Quinonez

CITY CLERK
APPROVED AS TO FORM: APPROVED AS TO CONTENT:

Noel Tapia Patrick Matson
CITY ATTORNEY DIR. OF HUMAN RESOURCES
97 AGENDA STAFF REPORT

DATE:

December 19, 2023
TO:

Honorable Mayor and Members of the City Council
APPROVED BY:

Ernie Hernandez, City Manager
PREPARED BY:

Julian Lee, Director of Public Works
Mark Flores, Director of Recreation & Community Services SUBJECT:

LYNWOOD PARK – MEGA PARK PLAYGROUND PHASE 1 PROJECT:

UPDATED DESIGN (CIP PROJECT NO. 4011.68.109)
Agenda Item # 8.1.

Recommendation:

Staff recommends that the City Council to receive and file this agenda item. No further City Council action is necessary.

Background:

On September 5, 2023, the City Council awarded a contract to Brightview Landscape Development for the Design-Build services of the Lynwood Park Mega Park Playground. The playground theme is “Space” as a tribute to the original playground. Important elements the City wanted included were “Risk-taking play” – taller, more challenging playground equipment (for the older ages), separated playgrounds into age-group play areas, “Inclusive” playground elements which are imperative for children of all abilities to play together and space-themed equipment with at least one, tall “Rocket” structure play element.

Discussion and Analysis:

On December 11, 2023, the design-build contractor, Brightview Landscape Development has provided to the City an update to Mega Park Playground project. The updated design has been received for the details of the main playground structures: the spaced themed “rocket ship”, Space net Walk, Saturn Sphere play structure and Rovers on Mars play structure. Staff City Council City Council Regular Meeting 98
is requesting that the City Council receive and file the detailed playground structures in order for the contractor to order playground structure parts and move forward with the project.

Fiscal Impact:

There is no Fiscal Impact.

Coordinated With:

City Manager’s Office
Department of Recreation & Community Services
Department of Finance and Administration Services
City Council City Council Regular Meeting 99

AGENDA STAFF REPORT

DATE:

December 19, 2023
TO:

Honorable Mayor and Members of the City Council
APPROVED BY:

Ernie Hernandez, City Manager
PREPARED BY:

Julian Lee, Director of Public Works
SUBJECT:

AWARD OF CONTRACT TO LAN WAN ENTERPRISE FOR THE
LYNWOOD PARK WIFI PROJECT - PHASE 2
Agenda Item # 8.2.

Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD approving an AWARD

OF CONTRACT TO LANWAN ENTERPRISE FOR THE LYNWOOD PARK WIFI PROJECT - PHASE 2.”
Background:

The Lynwood Park Expansion Project (Project Number #68.132) was approved as part of the 5-Year Capital Improvement Project (CIP) plan. The entirety of the project consists of three (3) phases. Phase 1 is the addition of a large space themed destination playground complex which is currently in process. Phase 2 is the implementation of public Wi-Fi access and eventually Phase 3 will be the inclusion of a splash pad water feature, space exhibition, picnic seating, shade canopy, and other various amenities.

This report is addressing Phase 2 of the Lynwood Park Expansion Project. The implementation will include providing WIFI throughout the Lynwood Park. Various internet and Wi-Fi routers will be installed throughout the Park Area and will fit suitably with the “Space” theme concept.

City Council City Council Regular Meeting 100

Discussion and Analysis:

Access to affordable and reliable internet connectivity has become increasingly essential in our daily lives. It has a profound impact on education, economic opportunities, healthcare, and social engagement. However, there are still areas within our city where internet access is limited, and some not affordable, resulting in a digital divide that hinders progress and equitable opportunities. To that end, the City would like to try and bridge the gap.

Staff is proposing the implementation of free public WiFi access at Lynwood Park (Indoor and Outdoor) including the Pool Area. The availability of public WiFi in the park will serve as a valuable resource for the community, enhancing the overall experience, promoting digital inclusion for all residents and stimulating economic growth and community development.

Proposed benefits to the community include:

1 .

Digital Inclusion: Public WiFi access in the park will provide an opportunity for all community members, regardless of their socio-economic status, to access the internet and its resources.
2 .

Education and Learning: Students and lifelong learners can utilize the WiFi service to access educational materials, conduct research, and complete online assignments. 3 .

Community Engagement: Visitors to the park can connect with one another, share information, and participate in community-driven initiatives, fostering social cohesion and engagement.
4 .

Economic Development: The availability of free WiFi in the park can attract more visitors, potentially leading to increased foot traffic and business opportunities for local establishments.

The inclusion of free public WiFi access at Lynwood Park will be a valuable asset for the community. Additionally, if approved by the City Council, Lynwood Park can become a main backhaul for WiFi expansion throughout the city, establishing a comprehensive network that benefits all residents. By taking the recommended action outlined in this report, we can move towards making Lynwood Park and the entire city a more connected and inclusive space for all residents and visitors.

Public Contract Code Sections 10290 et seq. and 12105.5, include the approval for local government agencies to use California Multiple Award Schedule Contracts (CMAS) for acquisition of information technology and non-information technology products and services.

Public Contract Code 10298 and 10299 authorizes local government agencies to use CMAS without competitive bidding. Staff has submitted the proposal from LAN WAN Enterprise, Inc. (LAN WAN) and CMAS contract to the City Attorney’s office and has received approval to be awarded.

City Council City Council Regular Meeting 101

Staff recommends the authorization for the utilization of Information Technology Goods & Services for CMAS Contract# 3-23-05-1052, CMAS Contract# 3-22-10-1022 to LAN WAN for the procurement and installation of the Wi-Fi network in Lynwood Park for the proposed
amount of $492,946.57
.

LAN WAN is recognized as a certified CMAS contractor by the California Department of General Services ("DGS"). LAN WAN’s proposal includes the desired equipment, the corresponding CMAS numbers, the number of units and the unit price. In addition, copies of the relevant DGS Multiple Award Schedules and the corresponding CMAS numbers are attached.

The tables below show the approved project budget and the estimated project cost for both Phases 1 and 2 of Lynwood Park Expansion Project:

Current Budget
General Fund
$3,250,000.00
Measure A
$1,300,000.00
2019 Lease Revenue
$5,000,000.00
Total Funding Available
$9,550,000.00

Estimated Design-Build Cost
LAN WAN Proposal for Lynwood Park WiFi Project (Phase 2) $492,946.57
10% Contingency
$49,300.00
Project Management (10%)
$49,300.00
Labor Compliance & Other (5%)
$25,453.43
Lynwood Park Wifi Projected Cost (Phase 2)
$617,000.00
Mega Playground Design-Build Project (Phase 1)
$8,480,000.00
Total Estimated Cost
$9,127,000.00

Mega Playground Design-Build Project (Phase 1) has estimated cost of $8,480,000 whereas LAN WAN’s Lynwood Park WiFi Project (Phase 2) has projected cost of $617,000. Currently $9,550,000 is available to fund this project which is more than the total overall estimated project cost of $9,127,000.

City Council City Council Regular Meeting 102
12-19-2023 Lynwood Park Wifi Award (Resolution) - PWD 2.docx 12-19-2023_Lynwood_Park_Wifi_Award_LAN_WAN_Proposal.pdf CMAS 3-23-05-1052.pdf
CMAS 3-22-10-1022.pdf
Fiscal Impact:

The City Council has approved FY24 Budget of $9,550,000 in General Funds, Measure A, and 2019 Lease Revenue funds for both the Design Build Services for the Mega Park Playground Project (Phase 1) and Lynwood Park WiFi Project (Phase 2). No additional funding is needed.

Coordinated With:

City Manager’s Office
City Attorney’s Office
Department of Recreation & Community Services
Department of Finance and Administration Services
ATTACHMENTS:

Description
City Council City Council Regular Meeting 103
1 RESOLUTION NO.__________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD

APPROVING AN AWARD OF CONTRACT TO LANWAN ENTERPRISE FOR THE LYNWOOD PARK WIFI PROJECT - PHASE 2.

WHEREAS, Phase 2 of the Lynwood Park Expansion Project will include providing WIFI throughout Lynwood Park. It includes various internet and Wi-Fi routers that will be installed throughout the park area; and
WHEREAS, The City of Lynwood is looking for an opportunity to effect change and bridge the gap of the digital divide by implementing free Wi-Fi at Lynwood Park; and WHEREAS, Access to affordable and reliable internet connectivity has become increasingly essential in our daily lives. It has a profound impact on education, economic opportunities, healthcare, and social engagement; and
WHEREAS, The availability of public WiFi in the park will serve as a valuable resource for the community, enhancing the overall experience, promoting digital inclusion for all residents and stimulating economic growth and community development; and WHEREAS, Public Contract Code Sections 10290 et seq. and 12105.5, include the approval for local government agencies to use California Multiple Award Schedule Contracts (CMAS) for acquisition of information technology and non-information technology products and services. Public Contract Code 10298 and 10299 authorizes local government agencies to use CMAS without competitive bidding; and WHEREAS, LAN WAN is recognized as a certified CMAS contractor by the California Department of General Services ("DGS"). LAN WAN’s proposal includes the desired equipment, the corresponding CMAS numbers, the number of units and the unit price. In addition, copies of the relevant DGS Multiple Award Schedules and the corresponding CMAS numbers are attached; and
WHEREAS, Staff recommends the authorization for the utilization of Information Technology Goods & Services for CMAS Contract# 3-23-05-1052, CMAS Contract# 3-22- 10-1022 to LAN WAN for the procurement and installation of the Wi-Fi network in Lynwood Park for the proposed amount of $492,946.57; and
WHEREAS, the estimated total project cost of Mega Playground Design-Build Project (Phase 1) and Lynwood Park WiFi Project (Phase 2) is $9,097,000; and WHEREAS, The City Council has approved FY24 Budget of $9,550,000 in General Funds, Measure A, and 2019 Lease Revenue funds for both the Design Build Services for the Mega Park Playground Project (Phase 1) and Lynwood Park WiFi Project (Phase 2); and
WHEREAS, No additional funding is needed.
104
2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:

Section 2. The City Council of the City of Lynwood authorizes the Mayor to execute the agreement between the City of Lynwood and LANWAN Enterprise in a form approved by the City Attorney in the amount of $492,946.57.

Section 3. The City Council of the City of Lynwood authorizes the City Manager under LMC 6-3.7(d) to exceed the specific dollar amounts or percentage limitations under LMC 6-3.7(a) and authorizes the City Manager to approve consultant, vendor agreements, modifications, change orders, or agreement amendments related to the Project up to the available Project Budget.

Section 4. Authorize the Mayor to execute the Resolution for and on behalf of the City of Lynwood.

Section 5. This Resolution shall take effect immediately upon its adoption.

Section 6. The City Clerk shall certify to the adoption of this Resolution and hereafter the same shall be in full force and effect.
105
3 PASSED, APPROVED and ADOPTED this 19th day of December 2023.

Jose Luis Solache
Mayor
ATTEST:

Maria Quinonez
City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:

Noel Tapia Ernie Hernandez
City Attorney City Manager
Julian Lee
Director of Public Works
106
4 STATE OF CALIFORNIA )
)

AYES:

NOES:

ABSTAIN:

ABSENT:

Maria Quinonez, City Clerk

STATE OF CALIFORNIA )
)

Maria Quinonez, City Clerk
107
Public WiFi Indoor\Outdoor -
Lynwood Park, Pool & Youth
Center
QUOTE #001550 V1
108

PREPARED FOR
City of Lynwood
Ernie Hernandez
[email protected]

PREPARED BY
LAN WAN Enterprise IT Solutions
Rami Dababneh
[email protected]
Hardware & Licenses
Description Price Qty Ext. Price
Radio & Accessories
CAM 60G V2000 Client,Node 30W,US Cord
“NSP” NON SPECIFIC Price
$716.00 8 $5,728.00
Adjustable Pole Bracket
“NSP” NON SPECIFIC Price
$14.50 4 $58.00
CAM CRPS,AC,930W Total Oower,NoPwrCord
CMAS Contract# 3-23-05-1052
$522.00 2 $1,044.00
CAM cnMatrix Intelligent Ethernet PoE Switch
CMAS Contract# 3-23-05-1052
$2,369.00 1 $2,369.00
*CAM cnMatrix RackmountKit FullWidth Switch
“NSP” NON SPECIFIC Price
$10.00 1 $10.00
US Power Cord
CMAS Contract# 3-23-05-1052
$5.30 2 $10.60
109
Main: 949-955-2451
Email: [email protected]
Web: www.lanwane.com
Hardware & Licenses
Description Price Qty Ext. Price
8-Port POE Switch
CMAS Contract# 3-23-05-1052
$843.00 6 $5,058.00
CAM AC Cord,C13 Conn. 1.2M,US Type B
CMAS Contract# 3-23-05-1052
$5.00 6 $30.00
CAM cnWave 60GHz V5000 Distrib Node
CMAS Contract# 3-23-05-1052
$1,251.00 4 $5,004.00
Cambium Networks Mounting Bracket for Distribution Node, Wireless Access Point
CMAS Contract# 3-23-05-1052
$23.00 4 $92.00
Wifi Access Points
The XV2-23T outdoor 2×2 Wi-Fi 6 AP with long range internal antennas
“NSP” NON SPECIFIC Price
$578.00 16 $9,248.00
CAM PoE,60W,5GbE DC Inj,AcceptsC5 Conn
“NSP” NON SPECIFIC Price
$42.00 16 $672.00
CABLE, UL POWER SUPPLY CORD SET, 720mm, US
CMAS Contract# 3-23-05-1052
$7.50 16 $120.00
Indoor Dual Radio Wi-Fi 6 2x2 WLAN AP 2.5GbE US,
CMAS Contract# 3-23-05-1052
$498.75 20 $9,975.00
Cambium Networks Xe3-4x00b00-us ENT Wi-Fi 6-6e Indoor Tri-Radio Access Point with SDR 4 x 4 5GbE Integrated Antennas
CMAS Contract# 3-23-05-1052
$839.00 4 $3,356.00
Miscellaneous Items, Network cables , mounts and others “NSP” NON SPECIFIC Price
$4,850.00 1 $4,850.00
Subtotal: $47,624.60
Page: 3 of 14Quote #001550 v1 Dec 6, 2023
110
Main: 949-955-2451
Email: [email protected]
Web: www.lanwane.com
Software
Description Price Qty Ext. Price
cnMaestro X for Enterprise: Includes Enterprise APs cnMaestro X for Enterprise: Advanced management and includes CC Pro for Tier3; 5- year subscription / Tier3 device; Tier3 device includes Enterprise V3000
CMAS Contract# 3-23-05-1052
$149.50 8 $1,196.00
cnMaestro X for Enterprise: Includes Enterprise APs cnMaestro X for Enterprise: Advanced management and includes CC Pro for Tier3; 5- year subscription / Tier3 device; Tier3 device includes Enterprise MXTX1 Switch
CMAS Contract# 3-23-05-1052
$149.50 6 $897.00
cnMaestro X for Enterprise: Includes Enterprise APs cnMaestro X for Enterprise: Advanced management and includes CC Pro for Tier3; 5- year subscription / Tier3 device; Tier3 device includes Enterprise V5000
CMAS Contract# 3-23-05-1052
$149.50 4 $598.00
cnMaestro X for Enterprise: Includes Enterprise APs cnMaestro X for Enterprise: Advanced management and includes CC Pro for Tier3; 5- year subscription / Tier3 device; Tier3 device includes Enterprise Outdoor AP XV2-2T0
CMAS Contract# 3-23-05-1052
$149.50 16 $2,392.00
cnMaestro X for Enterprise: Includes Enterprise APs cnMaestro X for Enterprise: Advanced management and includes CC Pro for Tier3; 5- year subscription / Tier3 device; Tier3 device includes Enterprise Indoor AP XV2-2X00
CMAS Contract# 3-23-05-1052
$149.50 20 $2,990.00
cnMaestro X for Enterprise: Includes Enterprise APs cnMaestro X for Enterprise: Advanced management and includes CC Pro for Tier3; 5- year subscription / Tier3 device; Tier3 device includes Enterprise Indoor AP XE3-4X00
CMAS Contract# 3-23-05-1052
$149.50 4 $598.00
Cambium Networks WARRANTY/SUPPORT EXTENSION 2 year(s)
V3000
CMAS Contract# 3-23-05-1052
$105.00 8 $840.00
Cambium Networks WARRANTY/SUPPORT EXTENSION 2 year(s)
MXTX1
CMAS Contract# 3-23-05-1052
$105.00 6 $630.00
Page: 4 of 14Quote #001550 v1 Dec 6, 2023
111
Main: 949-955-2451
Email: [email protected]
Web: www.lanwane.com
Software
Description Price Qty Ext. Price
Cambium Networks WARRANTY/SUPPORT EXTENSION 2 year(s)
V5000
CMAS Contract# 3-23-05-1052
$105.00 4 $420.00
Cambium Networks WARRANTY/SUPPORT EXTENSION 2 year(s)
Outdoor AP XV2-2T0
CMAS Contract# 3-23-05-1052
$105.00 16 $1,680.00
Cambium Networks WARRANTY/SUPPORT EXTENSION 2 year(s)
Indoor AP XV2-2X00
CMAS Contract# 3-23-05-1052
$105.00 20 $2,100.00
Cambium Networks WARRANTY/SUPPORT EXTENSION 2 year(s)
Indoor AP XE3-4X00
CMAS Contract# 3-23-05-1052
$105.00 4 $420.00
Subtotal: $14,761.00
Page: 5 of 14Quote #001550 v1 Dec 6, 2023
112
Main: 949-955-2451
Email: [email protected]
Web: www.lanwane.com
Services
Description Price Qty Ext. Price
Non Public Works Scope- Information Technology Services CMAS Contract# 3-22-10-1022
Labor - Project Services CMAS Contract# 3-22-10-1022
Project Overview:

The purpose of this project is to implement a public WiFi network at Lynwood Park and the adjacent Youth Center. The project aims to provide free internet access to park visitors, residents, and youth center patrons, promoting digital inclusion, education, and community engagement. This scope of work outlines the tasks, responsibilities, and deliverables necessary for the successful implementation of the public WiFi network.

P1 Project Planning:
a. Conduct a site survey at Lynwood Park and the Youth Center to assess the existing infrastructure, coverage areas, and potential obstacles.
b. Identify the technical requirements, including network capacity, bandwidth, and equipment needed to establish a reliable WiFi network. c. Develop a project plan, outlining key milestones, timelines, and dependencies for the implementation process.
d. Establish a project team consisting of IT professionals, network engineers, and relevant stakeholders from the City Council and Parks Department.

P2 Sourcing and Procurement:
a. Procure the necessary networking equipment, including routers, access points, switches, and related hardware.

P4 Configurations and setup:
a. Configure the network infrastructure to provide seamless coverage across Lynwood Park and the Youth Center, ensuring a stable and reliable connection.
b. Implement appropriate security measures, including firewalls, encryption protocols, and user authentication, to protect the network and users' data.

P5 Internet Service Provider (ISP) Coordination:
a. Identify and collaborate with a reliable ISP to establish the internet connectivity for the public WiFi network.
b. Negotiate service agreements, bandwidth requirements, and service level agreements (SLAs) with the selected ISP.
c. Coordinate with the ISP to ensure smooth integration of their services with the WiFi network infrastructure.
$366,414.00 1 $366,414.00
Page: 6 of 14Quote #001550 v1 Dec 6, 2023
113
Main: 949-955-2451
Email: [email protected]
Web: www.lanwane.com
Services
Description Price Qty Ext. Price
P6 Network Management and Monitoring:
a. Implement a network management system to monitor the performance, availability, and usage of the WiFi network.
b. Set up network monitoring tools to identify and resolve any connectivity issues or security threats promptly.
c. Regularly assess network capacity and make adjustments as necessary to accommodate increasing usage and demand.

P7 User Experience and Access:
a. Establish a user-friendly login and authentication system to allow visitors to connect to the public WiFi network easily.
b. Implement bandwidth management techniques to ensure fair and efficient distribution of network resources among users. c. Provide clear signage and instructions at strategic locations within Lynwood Park and the Youth Center to guide users on accessing and utilizing the WiFi network.

P8 Security and Privacy:
a. Implement robust security measures to protect the network from unauthorized access, data breaches, and cyber threats.
b. Ensure compliance with relevant data protection and privacy regulations, safeguarding users' personal information and browsing activities.
c. Educate users about best practices for online security and privacy to promote responsible use of the public WiFi network.
*P9 User Support and Maintenance (for the first 30 days):
a. Establish a support system to address user inquiries, troubleshooting, and technical assistance related to the public WiFi network. b. Provide regular maintenance and firmware updates for network equipment to ensure optimal performance and security.
c. Monitor user feedback and suggestions, incorporating improvements and enhancements to enhance the overall user experience. *During the initial 30 days post-project completion, activities include establishing a user support system, providing maintenance and firmware updates, and integrating user feedback to enhance the public WiFi network.

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Main: 949-955-2451
Email: [email protected]
Web: www.lanwane.com
Services
Description Price Qty Ext. Price
Scope of work Cost Breakdown
by Phases

Hrs Rate Total
P1 Project Planning
IT Program Manager 45 $230.00 10,350
Software / Network Engineer II 25 $192.00 4,800
Subject Matter Expert III - Wireless 128 $320.00 40,960

P2 Sourcing and Procurement:

Software / Network Engineer II 18 $192.00 3,456
Subject Matter Expert III - Wireless 28 $320.00 8,960

P4 Configurations and setup:

IT Program Manager 125 $230.00 28,750
Software / Network Engineer II 144 $192.00 27,648

P5 Internet Service Provider
(ISP) Coordination:

IT Program Manager 16 $230.00 3,680

P6 Network Management and
Monitoring:

Subject Matter Expert III - Wireless 121 $320.00 38,720 Software / Network Engineer III 94 $245.00 23,030

P7 User Experience and Access:

Software / Network Engineer III 145 $245.00 35,525
Subject Matter Expert III - Wireless 185 $320.00 59,200

P8 Security and Privacy:

Subject Matter Expert III - Wireless 108 $320.00 34,560 Computer Security Specialist III 149 $235.00 35,015
Subject Matter Expert II 48 $245.00 11,760

Non Public Works Scope CMAS
Contract# 3-22-10-1022
366,414
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Main: 949-955-2451
Email: [email protected]
Web: www.lanwane.com
Services
Description Price Qty Ext. Price

Public Works - Labor in accordance with CMAS Public Contract Code (PCC)§ 1101.

We are aware of the requirements of Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. Since the work covered by this Agreement involves an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws as set forth in the foregoing statutes and in the Special Provisions of the Contract Documents.

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Main: 949-955-2451
Email: [email protected]
Web: www.lanwane.com
Services
Description Price Qty Ext. Price
Labor - Project Services CMAS Contract# 3-22-10-1022
P3 Equipment Installation:
a. Mount all the necessary networking equipment, including routers, access points, switches, and related hardware on every pole Using Bucket trucks\lifts provided by LAN WAN b. Install all the necessary networking equipment, including routers, access points, switches, and related hardware on every pole .

Hours Rate Total
Craft: Electrician Calss: Sound
Installer Journeyman
82 245 $20,090.00
Craft: Electrician Calss: Sound
Installer Apprentice
82 195 $15,990.00
Craft: Electrician Calss:

TRANSPORTATION SYSTEMS

ELECTRICIAN
48 245 $11,760.00
(CABLE SPLICING, WELDING,

AND NETA TESTING)
Journeyman

Craft: Electrician Calss:

TRANSPORTATION SYSTEMS

ELECTRICIAN
48 220 $10,560.00
(CABLE SPLICING, WELDING,

AND NETA TESTING)
Apprentice

Total Public Works - CMAS
Public Contract Code (PCC)§
1101.
$58,400.00

$58,400.00 1 $58,400.00
Subtotal: $424,814.00
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Email: [email protected]
Web: www.lanwane.com
Monthly Recurring * Contains Optional Items
Description Recurring Price Qty Ext. Recurring Ext. Price Support, Maintenance, Troubleshooting,
and Replacement of Lynwood Park's
Public WiFi Network CMAS Contract# 3-
22-10-1022
Support, Maintenance, Troubleshooting,
and Replacement of Lynwood Park's
Public WiFi Network
 Support: Provide technical
assistance and guidance regarding
WiFi connectivity and resolve any
network-related issues promptly.
 Maintenance: Conduct regular
equipment updates, firmware
upgrades, and proactive monitoring
to ensure a reliable and secure WiFi
network for park visitors.
 Troubleshooting: Establish a
dedicated support hotline and
deploy on-site technicians to
address reported incidents and
minimize service disruptions.
 Replacement: Periodically replace
network equipment to stay current
with evolving technology and
maintain optimal performance
throughout the contract period.
 Conclusion: Deliver a seamless
and enjoyable WiFi experience for
Lynwood Park visitors, allowing park
management to focus on providing
a high-quality recreational
environment.
$2,500.00 $2,500.00 1* $2,500.00 $2,500.00
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Email: [email protected]
Web: www.lanwane.com
Monthly Recurring * Contains Optional Items
Description Recurring Price Qty Ext. Recurring Ext. Price Spectrum 1000Mbps Symmetry circuit -
Fiber
Notes:

Pricing does not reflect state or federal
taxes.

Pricing is valid for 30 days and is based on
3 a year term unless noted.

All orders and pricing are subject to the
proposed service provider's final
acceptance.

Install timeframes should be verified with the
service provider at the time the order is
placed.
$1,350.00 $1,350.00 1* $1,350.00 $1,350.00
* Optional Monthly Subtotal: $3,850.00
* Optional Subtotal: $3,850.00
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Main: 949-955-2451
Email: [email protected]
Web: www.lanwane.com
Public WiFi Indoor\Outdoor - Lynwood Park, Pool & Youth Center Prepared by: Prepared for: Quote Information:

LAN WAN Enterprise IT
Solutions
City of Lynwood Quote #: 001550
Rami Dababneh
949.955.2451
[email protected]
11330 Bullis Road
Lynwood, CA 90262
Ernie Hernandez
[email protected]
Version: 1
Delivery Date: 12/06/2023
Expiration Date: 08/15/2023
Quote Summary
Description Amount
Hardware & Licenses $47,624.60
Software $14,761.00
Services $424,814.00
Subtotal: $487,199.60
Shipping: $785.00
Estimated Tax: $4,961.97
Total: $492,946.57
*Optional Expenses
Description Recurring One-Time
Monthly Recurring $3,850.00 $3,850.00
Optional Subtotals: $3,850.00 $3,850.00
- Taxes, shipping, handling and other fees may apply
- Quoted costs and services are only valid for 15 days from the date of the proposal.

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Email: [email protected]
Web: www.lanwane.com
LAN WAN Enterprise IT Solutions City of Lynwood
Signature:

Name: Rami Dababneh
Title: Executive VP
Date: 12/06/2023
Signature:

Name: Ernie Hernandez
Date:

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121

Procurement Division
707 Third Street, 2nd Floor, MS #2-202
West Sacramento, CA 95605-2811
State of California

MULTIPLE AWARD SCHEDULE

NON-MANDATORY
LAN WAN Enterprise, Inc.

Categories Information
CMAS NUMBER: 3-23-05-1052
CMAS TERM DATES: 5/23/2023 through 8/22/2024
EFFECTIVE DATE: 5/23/2023
CMAS CATEGORY: Information Technology Goods and Services

APPLICABLE CMAS
TERMS & CONDITIONS: March 1, 2023
MAXIMUM ORDER LIMIT:

State Agencies: See Purchasing Authority
Dollar Threshold provision
Local Government Agencies: Unlimited
FOR USE BY: State & Local Government Agencies
BASE SCHEDULE #: 47QTCA19D00JN
BASE SCHEDULE HOLDER: Computech International, Inc.

PROGRAM ANALYST Bryan Dugger
[email protected]
This California Multiple Award Schedule (CMAS) provides for the purchase, warranty, and installation of hardware, hardware maintenance and repair services, software, software maintenance as a product, and cloud computing services. (See page 3 for the restrictions applicable to this CMAS.) NOTICE: Products and/or services on this CMAS may be available on a Mandatory State Contract.

If this is the case, the use of this CMAS is restricted unless the State agency has an approved exemption as explained in the State Contract User Instructions. Information regarding State Contracts can be obtained at the: State Contracts Index Listing. T his requirement is not applicable
to local government agencies.

Any reference to a specific manufacturer’s or publisher’s warranty or terms and conditions as s
hown in the base schedule are not applicable to this CMAS. 122

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 2 Buyers must verify that the CMAS contractor has a letter of authorization from the manufacturer or an authorized distributor for the sale of the products covered by this CMAS. Service specific letters of authorization from the manufacturer are required if the CMAS contractor is providing installation, maintenance, and repair services.

The services provided under this CMAS are only available in support of the products covered by this CMAS.

The most current Ordering Instructions and Special Provisions, CMAS Terms and Conditions, and products and/or services are included herein. All purchase orders issued by State agencies shall incorporate these Ordering Instructions and Special Provisions and CMAS Terms and Conditions.

Agency non-compliance with the requirements may result in the loss of CMAS program delegated purchasing authority.

CMAS contractor non-compliance with the requirements may result in termination. 123

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 3

CMAS PRODUCT & SERVICE CODES
Product & Service Codes listed below are for marketing purposes only. Review the base schedule for the products and/or services available.

Brand-Panasonic
Brand-Tripplite
Data Commun-Component
Data Commun-Data Switch
Data Commun-Network Mgmt
Data Commun-Wireless
Lan/Wan-Wireless Network
Network-Component
Network-System
Security-Wireless

AVAILABLE PRODUCTS AND/OR SERVICES
This CMAS provides for the purchase, warranty, and installation of hardware, hardware maintenance and repair services, software, software maintenance as a product, and cloud computing services.

The ordering agency must verify all products and/or services are currently available on the base General Services Administration (GSA) schedule.

FIND BASE SCHEDULE PRICING
Once on the Contractor Information page for a specific GSA schedule, the pricelist can be found either in the Contractor Terms & Conditions (T&Cs)/Pricelist document or at GSA Advantage. The Contractor T&Cs/Pricelist document is provided by the contractor as a requirement of GSA and can be found under the Contractor T&Cs/Pricelist heading by clicking on the page icon.

If the contractor has products/services available for ordering on GSA Advantage, a ‘GSA Advantage’ icon will be displayed. By clicking this image link, this will execute a search against GSA Advantage. Depending on the category, whether product or service related, will return either:
1) If products, a listing of all products available for the contractor under this contract 2) I f services, the same document provided under the column Contractor T&Cs/Pricelist by clicking View Contractor Information and then View Contractor Catalog.

EXCLUDED PRODUCTS AND/OR SERVICES
Software maintenance as a service, non-Information Technology office products, and order-level materials are not available under this CMAS.
124

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 4

ISSUE PURCHASE ORDER TO
Agency purchase orders must be sent to the following:

LAN WAN Enterprise, Inc.
17500 Red Hill Avenue, Suite 120
Irvine, CA 92614
Attn: Rami Dababneh
E-mail: [email protected]
Agencies with questions regarding products and/or services may contact the CMAS contractor as follows:

Contact: Rami Dababneh
Phone: (714) 393-2264
E-mail: [email protected]
Website: https://lanwane.com/
TOP 500 DELINQUENT TAXPAYERS
In accordance with Public Contract Code (PCC) 10295.4, and prior to placing an order for IT goods and/or services, agencies must verify with the Franchise Tax Board and the California Department of Tax and Fee Administration that this CMAS contractor’s name does not appear on either list of the 500 largest tax delinquencies pursuant to Revenue and Taxation Code 7063 or 19195. The Franchise Tax Board’s list of Top 500 Delinquent Taxpayers is available at their
website. The California Department of Tax and Fee Administration’s list of Top 500 Sales & Use Tax Delinquencies in California i s available at their website.

CALIFORNIA SELLER’S PERMIT
The CMAS contractor’s California Seller’s Permit Number is 100219114. Prior to placing an order with this company, agencies must verify that this permit is still valid at the California Department of Tax and Fee Administration w ebsite.

MINIMUM ORDER LIMITATION
The minimum dollar value of an order to be issued under this CMAS is $100.

CMAS PRICES
The maximum prices allowed for the products and/or services available are those set forth in the base schedule.

The ordering agency is encouraged to seek prices lower than those in the base schedule. When responding to an agency’s Request for Offer (RFO), the CMAS contractor can offer lower prices to be competitive.
125

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 5

ACQUISITION OF IAAS AND/OR PAAS
If using this CMAS for the purpose of acquiring Infrastructure as a Service (IaaS) and/or Platform as a Service (PaaS), State agencies must first obtain approval to use this CMAS from the California Department of Technology (CDT) in accordance with TL 17-06. State agencies must document CDT’s approval and maintain in the procurement file. Contact CDT for all questions related to the acquisition of IaaS and PaaS and TL 17-06.

EXECUTIVE ORDER N-
6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

IRAN CERTIFICATION
This CMAS contractor has certified compliance with the Iran Contracting Act, per PCC 2001-2008.

It is the agency’s responsibility to verify that the contractor has an Iran Contracting Act Certification on file.

CALIFORNIA CIVIL RIGHTS LAW CERTIFICATION
Pursuant to PCC 2010 applicants must certify their compliance with the California Civil Rights laws and Employer Discriminatory Policies (Civil Code 51, GC 12960). It is the agency’s responsibility to verify that the contractor has a California Civil Rights Law Certification on file.

WARRANTY
For warranties, see the base schedule and the CMAS Warranty provision in the CMAS Terms and Conditions/General Provisions.

DELIVERY
7 days after receipt of order or as negotiated between agency and CMAS contractor and included in the purchase order.

LIQUIDATED DAMAGES FOR LATE DELIVERY
The value of the liquidated damages cannot be a penalty, must be mutually agreed upon by agency and contractor and included in the purchase order to be applicable. 126

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 6

SHIPPING INSTRUCTIONS
F.O.B. (Free On Board) Destination. Seller pays the freight charges.

CANCELLATION AND/OR RESTOCKING FEE
Restocking Fee: On a case-by-case basis, a return may be authorized for an open box and a restocking fee of up to 15% will be applied.

PURCHASING AUTHORITY DOLLAR THRESHOLD
Order limits for the purchase of goods and/or services is determined by the individual agency purchasing authority threshold.

No CMAS order may be executed by a State agency that exceeds that agency’s purchasing authority threshold, unless an exemption is granted by the Department of General Services (DGS) Purchasing Authority Unit (PAU). State agencies with approved purchasing authority, along with their dollar thresholds can be obtained at the
List of State Departments with Approved Purchasing
Authority w ebsite.

HOW TO USE CMAS
State agencies must adhere to the requirements in the State Contracting Manual (SCM) Volume 2, Chapter 1600 and CMAS Ordering Instructions and Special Provisions when using CMAS. • Develop an RFO, which includes a Scope of Work (SOW) and Bidder Declaration form. For information on the Bidder Declaration requirements see SCM, Volume 2, Sections 305 and 1202.
• Clearly defined Tasks (what needs to be done) and Deliverables (outcome of each task, i.e., reports, procedures manual, etc.) must be included in the State’s SOW. • For Consulting or Personal services, do not include any labor categories/job titles or number of hours limit in RFO Requirements or the SOW. The CMAS Contractor provides this information in their Attachment B Cost Worksheet. The State does not have the expertise to make this decision (GC 19130(b)).
• Search for potential CMAS contractors
on the CMAS website and select “Find a CMAS
Contractor.”
• Request offers from a minimum of 3 CMAS contractors including one small business (SB) and/or Disabled Veteran Business Enterprise (DVBE), if available, who are authorized to sell the products and/or able to perform the services needed. (Government Code 14846(b)). • A valid attempt must be made to secure offers from viable CMAS contractors who are able to supply the goods and/or provide the services. Neither a lack of sufficient CMAS contractors nor the use of restrictive requirements meets the intent for obtaining offers (SCM Volume 2, Section 1670.2).
• If requesting offers from a certified DVBE, include the Disabled Veteran Business Enterprise Declarations form (Standard 843) in the RFO. This declaration must be completed by the DVBE prime contractor and/or any DVBE subcontractors and submitted with the offer (SCM Volume 2, Section 1201).
127

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 7 • This is not a bid transaction, so the small business preference, DVBE incentives, protest language, intent to award, evaluation criteria, advertising, Administrative and Technical Requirements, etc. are not applicable. (SCM Volume 2, Section 1603). • If less than 3 offers are received, State agencies must document their file with the reasons why the other suppliers did not respond with an offer. The reason must come from the CMAS contractor.
• Assess the offers received using best value criteria including cost as one of the criteria (SCM Volume 2, Section 1603).
• Issue a Purchase Order to the selected CMAS contractor. • For CMAS transactions under $10,000, only one offer is required if the State agency can establish and document that the price is fair and reasonable. The fair and reasonable method can only be used for non-customizable purchases. See SCM Volume 2, Section 1510 for Fair and Reason criteria.

Local agencies must follow their own procurement regulations. For more information see the Local
Agency packet av ailable online.

AGENCY RESPONSIBILITY
Each agency is responsible for its own contracting program and purchasing decisions, including use of the CMAS program and associated outcomes. This responsibility includes, but is not limited to, ensuring the necessity of the services, securing appropriate funding, complying with laws and policies, preparing the purchase order in a manner that safeguards the State’s best interests, obtaining required approvals, and documenting compliance with GC 19130.b(3) for outsourcing services.

It is the responsibility of each agency to consult with their legal staff and contracting offices for advice depending upon the scope or complexity of the purchase order. If legal services are not available within your agency, DGS Office of Legal Services is available to provide services.

CONFLICT OF INTEREST
Agencies must evaluate the proposed purchase order to determine if there are any potential conflict of interest issues. See the CMAS Terms and Conditions, Conflict of Interest, for more information.

SPLITTING ORDERS
Splitting orders to avoid any monetary limitations is prohibited. Do not circumvent normal procurement methods by splitting purchases into a series of delegated purchase orders per PCC 10329. Splitting a project into small projects to avoid either fiscal or procedural controls is prohibited per State Administrative Manual (SAM) 4819.34.

This provision does not apply to local government agencies. 128

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 8

ORDERING PROCEDURES

1. Purchase Orders
All Ordering Agency purchase order documents executed under this CMAS must contain the applicable CMAS number as show on page 1.
a. State Departments:

Standard 65 Purchase Documents – State departments not transacting in FISCal must use the Purchasing Authority Purchase Order (Standard 65) for purchase execution. An electronic version of the
Standard 65 is available at the Department of General Services (DGS), Procurement Division (PD) website, select Standard (STD) Forms.

FISCAL Purchase Documents – S tate departments transacting in FISCal will follow the FISCal procurement and contracting procedures.
b. Local Government Agencies:

Local government agencies may use their own purchase order document for purchase execution.

The agency is required to complete and distribute the purchase order. For services, the agency shall modify the information contained on the order to include the service period (start and end date), the monthly cost (or other intermittent cost), and any other information pertinent to the services. The cost for each line item must be included in the order, not just system totals.

The contractor must immediately reject purchase orders that are not accurate. Discrepancies are to be negotiated and incorporated into the purchase order prior to product delivery and service implementation.

2. Service and Delivery after CMAS Expiration
The purchase order must be issued before the CMAS expires. However, delivery of the products or completion of the services may be after the CMAS expires (unless otherwise specifically stated in the purchase order). Amending the purchase order to add quantity, time, or money is not possible if the CMAS expired.
129

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 9

3. Multiple CMAS Agreements on a Single Purchase Order
State agencies wishing to include multiple CMAS agreements on a single FISCal purchase order must adhere to the following guidelines:
• All CMAS must be for the same CMAS contractor.
• The purchase order must go to one contractor location. • Enter the word “CMAS” in the space reserved for the Leveraged Procurement Agreement (LPA) number. The word “CMAS” signifies that the purchase order contains items from multiple CMAS agreements. The purchasing agency may only use one bill code. • For each individual CMAS, the agency must identify and group together the CMAS number with the line items and subtotal per CMAS number (do not include tax in the subtotal), and sequentially identify each individual CMAS as Sub #1, Sub #2, Sub #3, etc. This facilitates accurate billing of administrative fees by the Procurement Division. • The total of all items on the purchase order must not exceed the State agency’s purchasing authority dollar threshold granted by DGS PAU.
• Do not combine items from IT and non-IT CMAS agreements. An Information Technology CMAS begins with the number “3” and a non-IT CMAS begins with the number “4.” The purchase order limits are different for these CMAS agreements.

4. Amendments to State Agency's Purchase Orders
Agency purchase orders cannot be amended if the CMAS has expired.

SCM, Volume 2, Section 1605 provides the following directions regarding amendments to all types of LPA purchase orders:

Original orders, which include options for changes (e.g., quantity or time), that were assessed and considered in the selection for award during the RFO process, may be amended consistent with the terms of the original order, provided that the original order allowed for amendments. If the original order did not evaluate options, then amendments are not allowed unless an Non-Competitively Bid is approved for those amendments.

Amendments unique to Non-IT Services:

If the original contract permitted amendments, but did not specify the changes, (e.g., quantity or time), it may be amended. Per PCC 10335 (d)(1), a contract may only be amended once under this exemption. The time shall not exceed one year, or add not more than 30 percent of the original order value and may not exceed $250,000. If the original contract did not have language permitting amendments, the Non-Competitively Bid process must be followed.
130

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 10

CMAS CONTRACTOR OWNERSHIP INFORMATION
The CMAS contractor is a certified SB enterprise. Their Office of Small Business and DVBE Services (OSDS) certification number 2017889 expires on 2/29/2024.

If this certification has expired, the current expiration date should be verified at Cal eProcure. The OSDS contact information can be found on the OSDS website. Note that some companies have been assigned a new certification number, so use the company name and/or certification number when checking status on-line.

SMALL BUSINESS MUST BE CONSIDERED
Prior to placing orders under the CMAS program, State agencies must first consider offers from small businesses that have established CMAS agreements (GC 14846(b)). NOTE: DGS auditors will request substantiation of compliance with this requirement when agency files are reviewed.

CMAS Small Business and Disabled Veteran Partners can be found on the CMAS website by selecting “Find a CMAS Contractor”.

In response to our commitment to increase participation by small businesses, the Department of General Services waives the administrative fee (charged to customer agencies to support the CMAS program) for orders to California certified small business enterprises.

SMALL BUSINESS/DVBE - TRACKING
State agencies are able to claim subcontracting dollars towards their SB or DVBE goals whenever the CMAS contractor subcontracts a commercially useful function to a certified SB or DVBE. The CMAS contractor will provide the ordering agency with the name of the SB or DVBE used and the dollar amount the ordering agency can apply towards its SB or DVBE goal.

SMALL BUSINESS/DVBE - SUBCONTRACTING

1. The amount an ordering agency can claim towards achieving its SB or DVBE goals is the dollar amount of the subcontract award made by the CMAS contractor to each SB or DVBE.

2. The CMAS contractor will provide an ordering agency with the following information at the time the order is quoted:
a. The CMAS contractor will state that, as the prime contractor, it shall be responsible for the overall execution of the fulfillment of the order.
b. The CMAS contractor will indicate to the ordering agency how the order meets the SB or DVBE goal, as follows:
i. List the name of each company that is certified by the Office of Small Business and DVBE Services that it intends to subcontract a commercially useful function to; and ii. Include the SB or DVBE certification number of each company listed and attach a copy of each certification; and
131

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 11 iii. Indicate the dollar amount of each subcontract with a SB or DVBE that may be claimed by the ordering agency towards the SB or DVBE goal; and iv. Indicate what commercially useful function the SB or DVBE subcontractor will be providing towards fulfillment of the order.

3. The ordering agency’s purchase order must be addressed to the prime contractor, and the purchase order must reference the information provided by the prime contractor as outlined above.

CONTRACTORS ACTING AS FISCAL AGENTS ARE PROHIBITED
When a subcontractor ultimately provides all of the products or performs all of the services that a CMAS contractor has agreed to provide, and the prime contractor only handles the invoicing of expenditures, then the prime contractor's role becomes that of a fiscal agent because it is merely administrative in nature and does not provide a Commercially Useful Function. It is unacceptable to use fiscal agents in this manner because the agency is paying unnecessary administrative costs.

WITHHOLD LANGUAGE (SB588)
Upon delivery or completion of ordered goods or services for which the Contractor committed to DVBE subcontractor participation, state departments must require the Contractor to certify all the following:

1. The amount and percentage of work the Contractor committed to provide to one or more DVBEs under the requirements of the contract and the amount each DVBE received from the Contractor.

2. That all payments under the contract have been made to the DVBE. Upon request, the Contractor must provide proof of payment for the work.

In accordance with the Military and Veterans Code 999.7, state departments shall withhold $10,000 from the final payment, or the full final payment if less than $10,000, if the Contractor fails to meet the certification requirements identified above. State departments shall notify the Contractor of their failure to meet the certification requirements and give the Contractor an opportunity to comply with the certification requirements. If after 30 calendar days from the date of notice, the Contractor refuses to comply with the certification requirements, the state department shall permanently deduct $10,000 from the final payment or the full payment if less than $10,000.

PRODUCT SUBSTITUTIONS
Substitution of Deliverables may not be tendered without advance written consent of the Buyer.

The Contractor must offer an equivalent or newer model of the product from the same manufacturer at the same or lower price. Contractor cannot use any specification in lieu of those contained in the Contract without written consent from the Buyer. 132

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 12

NEW EQUIPMENT REQUIRED
The State will procure new equipment. All equipment must be new (or warranted as newly manufactured) and the latest model in current production. Used, shopworn, demonstrator, prototype, or discontinued models are not acceptable.

Where Federal Energy Management Program (FEMP) standards are available, all State agencies shall purchase only those products that meet the recommended standards. All products displaying the Energy Star label meet the FEMP standards.

SPECIAL MANUFACTURED GOODS
Any CMAS for goods to be manufactured by the CMAS contractor specifically for the State and not suitable for sale to others may require progress payments.

TRADE-IN EQUIPMENT
Trade-ins at open market price may be considered. The product description and trade-in allowance must be identified on the purchase order.

Agencies are required to adhere to SAM 3520 through 3520.6, Disposal of Personal Property and Surplus Personal Property, as applicable, when trade-ins are considered. A Property Survey Report, Standard 152, must be submitted for approval prior to disposition of any State owned personal property, including general office furniture regardless of the acquisition value, or if the property was recorded or capitalized for accounting purposes.

STATE AGENCY BUY RECYCLED CAMPAIGN
State ordering agencies are required to report purchases made within the eleven product categories in the California Department of Resources Recycling and Recovery’s State Agency Buy Recycled Campaign per PCC 12200 through 12217.

Contractor will be required to complete and return a Recycled-Content Certification form upon
request by the state ordering agency.

ACCEPTANCE TESTING CRITERIA
If the agency wants to include acceptance testing for all newly installed technology systems, individual equipment, and machines which are added or field modified (modification of a machine from one model to another) after a successful performance period, the test criteria must be included in the purchase order to be applicable.
133

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 13

ELECTRONIC WASTE RECYCLING
State agencies are required to recycle state owned surplus electronic equipment that has no useful life remaining (E-Waste) to the maximum extent possible. State agencies shall dispose of E-Waste using the services of the California Prison Industry Authority (CALPIA), unless the agency meets the pickup quantity and location exemption criteria detailed in SAM 3520.10. Electronic equipment that is usable and still retains value is not considered E-Waste and must be reutilized through DGS, Office of Fleet and Asset Management (OFAM) Surplus Personal Property Warehouse.

State agencies shall determine which equipment meets the definition of E-Waste or reusable Electronic Equipment per the definitions provided in the SAM Management Memo (MM) 17-06.

OFAM will validate that equipment meets the appropriate definition when reviewing the submitted Property Survey Report (Standard 152).

The electronic waste recycling fee must be shown as a line item on the agency purchase order before the CMAS contractor can include it on their invoice.

See SAM 3520.10 for more information on this policy.

Information for submitting a Standard 152 can be found on the DGS OFAM surplus property

website.

Information on the E-Waste - CALPIA Store and the E-Waste Exemption Request Form EWR- F400 c an be found at the CALPIA website.

PRODUCTIVE USE REQUIREMENTS
The customer in-use requirement applies to all procurements of information technology equipment and software, per Statewide Information Management Manual Section 195.

Each equipment or software component must be in current operation for a paying customer and the paying customer must be external to the contractor’s organization (not owned by the contractor and not owning the contractor).

To substantiate compliance with the Productive Use Requirements, the CMAS contractor must provide upon request the name and address of a customer installation and the name and telephone number of a contact person.

The elapsed time such equipment or software must have been in operation is based upon the importance of the equipment or software for system operation and its cost. The following designates product categories and the required period of time for equipment or software operation prior to approval of the replacement item on CMAS.
134

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 14 Category 1 - Critical Software: Critical software is software that is required to control the overall operation of a computer system or peripheral equipment. Included in this category are operating systems, data base management systems, language interpreters, assemblers and compilers, communications software, and other essential system software.

Cost Installation Final Bid Submission
More than $100,000 8 months 6 months
$10,000 up to $100,000 4 months 3 months
Less than $10,000 1 month 1 month
Category 2 - All Information Technology Equipment and Non-Critical Software: Information technology equipment is defined in SAM 4819.2.

Cost Installation Final Bid Submission
More than $100,000 6 months 4 months
$10,000 up to $100,000 4 months 3 months
Less than $10,000 1 month 1 month

PRODUCT INSTALLATION
The CMAS contractor is fully responsible for all installation services performed under the CMAS.

Product installations must be performed by manufacturer authorized personnel and meet manufacturer documented specifications.

The prime contractor, as well as any subcontractors, must hold any certifications and/or licenses required for the project.

PUBLIC WORKS (INSTALLATION SERVICES ONLY)
A public works contract is defined as an agreement for “the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind” in accordance with PCC 1101. State agencies planning these types of projects need to review SCM, Volume 1, Chapters 10 and 11 for applicable guidelines and regulations. Visit the DGS, Real Estate Services Division (RESD) website
if you have questions about public works
transactions.

Agency CMAS purchase orders may allow for public works installation only when it is in support of the products covered by this CMAS.

Agencies are to ensure that the applicable laws and codes pertaining to the contractor and subcontractor licensing, prevailing wage rates, bonding, labor code requirements, etc. are adhered to by the prime contractor as well as any subcontractor during performance under the CMAS purchase order.

The bond amount for public works is not less than 100% of the purchase order price. 135

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 15 NOTE: In accordance with Labor Code (LC) 1773.2, the ordering agency is responsible for determining the appropriate craft, classification or type of worker needed for any contract for public works. Also, the agency is to specify the applicable prevailing wage rates as determined by the Director of the Department of Industrial Relations (DIR). In lieu of specifying the prevailing wage rates, the agency may include a statement on the order that the prevailing wage rates are on file at the agency’s office and will be made available upon request. The prevailing wage rates are available from DIR at www.dir.ca.gov (select Statistics & Research).

Bonds: For guidelines, see CMAS, General Terms and Conditions, Public Works Requirements.

State Contractor’s License: Public works services can be obtained through CMAS only if incidental to the overall purchase order. If incidental public works services are included in the purchase order, prior to issuing the order agencies should visit the State Contractor’s License
Board we bsite to verify that the Contractor’s License shown below is still active and in good standing.

The CMAS contractor’s California Contractor's License number is 1051330. This is a Class C-7 Low Voltage Systems license that is valid through 3/31/2025.

Cable and Wire: Cable and wire products that are purchased under this CMAS must be for information technology projects only (computers, telecommunications, and security systems) and cannot be used for general purpose installations.

Purchase orders for cable and wire installation services only are prohibited.

Cable and wire installations under this CMAS must be installed and tested to EIA/T I A Standards.

Agency questions regarding the purchase and/or installation of cable and wire for computers and/or telecommunications may be directed to the California Department of Technology, Statewide Telecommunications and Network Division.

NOT SPECIFICALLY PRICED ITEMS
The only time that open market/incidental, non-schedule items may be included in a CMAS order is when they fall under the parameters of the Not Specifically Priced (NSP) Items provision.

CMAS contractors must be authorized providers of the hardware, software and/or services they offer under the NSP Items provision.

Agency and CMAS contractor use of the NSP provision is subject to the following requirements:

1. Purchase orders containing only NSP items are prohibited.

2. A purchase order containing NSP items may be issued only if it results in the lowest overall alternative to the State.

3. NSP items shall be clearly identified in the order. Any product or service already specifically priced and included in the base schedule may not be identified as an NSP item. 136

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 16

4. NSP Installation Services: The CMAS contractor is fully responsible for all installation services performed under the CMAS. Product installations must be performed by manufacturer authorized personnel and meet manufacturer documented specifications. The prime contractor, as well as any subcontractors, must hold any certifications and/or licenses required for the project. The total dollar value of all installation services included in the purchase order cannot exceed the dollar value of the products included in the purchase order, nor can they exceed the NSP Maximum Order Limitation.

5. Maximum Order Limitation: For orders $250,000, or less, the total dollar value of all NSP items included in a purchase order shall not exceed $5,000. For orders exceeding $250,000, and at the option of the contractor, the total dollar value of all NSP items in a purchase order shall not exceed 5% of the total cost of the order or $25,000 whichever is lower.

6. An NSP item included in an order issued against this CMAS is subject to all of the terms and conditions set forth in the CMAS.

7. Trade-ins, upgrades, involving the swapping of boards, are permissible, where the contract makes specific provisions for this action. In those instances, where it is permitted, the purchase order must include the replacement item and a notation that the purchase involves the swapping of a board.

The following NSP items are specifically excluded from any order issued under this CMAS:

1. Items not intended for use in direct support of the priced items included in the same order.

An NSP item must be subordinate to the specifically priced item that it is supporting. For example, a cable, which is not otherwise specifically priced in the base schedule, is subordinate to a specifically priced printer and is eligible to be an NSP item subject to that cable meeting the remaining NSP requirements. However, a printer that is not otherwise specifically priced in the base schedule, is not subordinate to a specifically priced cable and is not eligible to be an NSP item.

2. Supply type items, except for the minimum amount necessary to provide initial support to the priced items included in the same order.

3. Items that do not meet the Productive Use Requirements for information technology products, per Statewide Information Management Manual Section 195.

4. Any other item or class of items specifically excluded from the scope of this CMAS.

5. Public Works and other services NOT in support of the products covered by this CMAS.

6. Products or services the CMAS contractor is NOT factory authorized or otherwise certified or trained to provide.
137

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 17

7. Follow-on consultant services that were previously recommended or suggested by the same CMAS contractor.

The CMAS contractor is required to reject purchase orders containing NSP items that do not comply with the above requirements. The CMAS contractor will promptly notify the agency issuing the noncompliant order of its rejection and the reasons for its rejection.

STATE AND LOCAL GOVERNMENTS CAN USE CMAS
State and local government agency use of CMAS is optional. A local government is any city, county, city and county, district, or other local governmental body or corporation, including Universities of California, California State Universities, K-12 schools, and community colleges empowered to expend public funds. While the State makes this CMAS available, each local government agency should make its own determination whether the CMAS program is consistent with its procurement policies and regulations.

PCC 10298 allows any city, county, city and county, district, or other local governmental body or corporation empowered to expend public funds to contract with suppliers awarded CMAS without further competitive bidding. See complete PCC 10298
language at the California Legislative
Information website.

PCC 10299 allows any school district empowered to expend public funds to utilize CMAS without further competitive bidding. See complete PCC 10299 language at the California Legislative Information website.

SELF- DELETING BASE SCHEDULE TERMS AND CONDITIONS
Instructions or terms and conditions that appear in the Special Items or other provisions of the base schedule and apply to the purchase, license, or rental (as applicable) of products or services by the US Government in the United States and/or to any overseas location shall be self-deleting. (Example: "Examinations of Records" provision).

Federal regulations and standards, such as Federal Acquisition Regulation, Federal Information Resources Management Regulation, Federal Information Processing Standards, General Services Administration Regulation, or Federal Installment Payment Agreement shall be self-deleting.

Federal blanket orders and small order procedures are not applicable.

ORDER OF PRECEDENCE
The CMAS Terms and Conditions take precedence if there is a conflict between the terms and conditions of the contractor's base schedule, packaging, invoices, catalogs, brochures, technical data sheets, or other documents (see CMAS Terms and Conditions, CONFLICT OF TERMS). 138

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 18

APPLICABLE CODES, POLICIES AND GUIDELINES
All California codes, policies, and guidelines are applicable. The use of CMAS does not relieve state agencies of their responsibility to meet statewide requirements regarding contracting or the procurement of goods or services. Most procurement and contract codes, policies, and guidelines are incorporated into CMAS agreements; however, there is no guarantee that every requirement that pertains to all State processes has been included.

PAYMENTS AND INVOICES

1. Payment Terms
Payment terms for this CMAS are net 45 days.

Payment will be made in accordance with the provisions of the California Prompt Payment Act, GC 927. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (1) the date of acceptance of goods or performance of services; or (2) receipt of an undisputed invoice, whichever is later.

2. Payee Data Record (Standard 204)
State Agencies must obtain a copy of the Payee Data Record (Standard 204) in order to process payments. State Ordering Agencies must forward a copy of the Standard 204 to their accounting offices. Without the Standard 204, payment may be unnecessarily delayed. State Agencies should contact the CMAS contractor for copies of the Payee Data Record.

3. DGS Administrative and Incentive Fees
Orders from State Agencies:

DGS will bill each State agency directly an administrative fee for use of CMAS. The administrative fee should NOT be included in the order total or remitted before an invoice is received from DGS. This administrative fee is waived for CMAS purchase orders issued to California certified small businesses.

Orders from Local Government Agencies:

CMAS contractors, who are not California certified small businesses, are required to remit to DGS an incentive fee equal to a percentage of the total of all local government agency orders (excluding sales tax and shipping) placed against their CMAS.

The incentive fee is waived for CMAS purchase orders issued to California certified small businesses.

For more information on the incentive fees see the CMAS Management Guide .
139

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 19

4. Contractor Invoices
Unless otherwise stipulated, the CMAS contractor must send their invoices to the agency address set forth in the purchase order. Invoices shall be submitted in triplicate and shall include the following:
• CMAS number
• Agency purchase order number
• Agency Bill Code (State Only)
• Line item number
• Unit price
• Extended line item price
• Invoice total
State sales tax and/or use tax shall be itemized separately and added to each invoice as applicable.

The company name on the CMAS, purchase order and invoice must match, or the State Controller’s Office will not approve payment.

5. Advance Payments
Advance payment is allowed for services only under limited, narrowly defined circumstances, i.e., between specific departments and certain types of non-profit organizations, or when paying another government agency (GC 11256 through 11263 and 11019).

It is NOT acceptable to pay in advance, except software maintenance and license fees, which are considered a subscription and may be paid in advance if a provision addressing payment in advance is included in the purchase order.

Software warranty upgrades and extensions may also be paid for in advance, one time.

6. Credit Card
The CMAS contractor does not accept the State of California credit card (VISA CAL-Card).

7. Leasing/Financing
California State Agencies should use the Golden State Financial Marketplace (GS SMart)

program for all financing and leasing needs. California Local Government Agencies (counties, cities, K-12 school districts, community colleges, California State Universities, Universities of California, etc.) may utilize the GS SMart program for financing and leasing according to PCC 14937. The minimum dollar amount for Local G overnment Agency financing and leasing is $100,000.
140

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 20

8. Lease/Purchase Analysis
California State agencies must complete a Lease/Purchase Analysis (LPA) to determine best value when contemplating a lease/rental and retain a copy for future audit purposes (SAM 3710).

For short-term rental equipment, the lease/purchase analysis must be approved by DGS Office of Legal Services.

The lease/purchase analysis for all other purchases must be approved by the Department of General Services, GS SMart State Financial Marketplace. Buyers may contact the GS SMart Unit via e-mail at [email protected] for further information.

9. Leasing
The State reserves the right to select the form of payment for all procurements, whether it is an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS SMart and/or Lease SMart). If payment is via the financial marketplace, the CMAS contractor will invoice the State and the State will approve the invoice. The selected Lender/Lessor for all product listed on the State’s procurement document will pay the supplier on behalf of the State. Buyers may contact the GS SMart Unit via e-mail at [email protected] for further information.

10. Maintenance Tax
The California Department of Tax and Fee Administration has ruled that in accordance with Section 1546 of the Sales and Use Tax Regulations of the Business Taxes Law Guide, whenever optional maintenance contracts include consumable supplies, such supplies are subject to sales tax.

Generally, the State has two options:

1. For agreements that provide for only maintenance services (i.e., the furnishing of labor and parts necessary to maintain equipment), the charges for the provision of maintenance services are not taxable.

2. For agreements that provide for both maintenance services and consumable supply items (e.g., toner, developer, staples), the provision of the consumable supplies is considered a taxable sale of tangible personal property. Therefore, State agencies awarding optional maintenance contracts are responsible for paying the applicable sales tax on the consumable supplies used during the performance period of the maintenance contract.

The Contractor will be required to itemize the taxable consumables for State accounting purposes.
141

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NUMBER 3-23-05-1052
December 09, 2022 Ordering Instructions and Special Provisions 21

OBTAINING COPY OF CMAS
A copy of this CMAS can be obtained at Cal eProcure. Links to the CMAS terms and conditions and base schedule are available on the front page of this CMAS agreement.

It is important for the agency to confirm that the required products, services, and prices are included in the CMAS and are at or below base schedule rates. To streamline verification that the needed items are in the base schedule, the agencies should ask the CMAS contractor to identify the specific location in the base schedule that include the required products, services, and prices.

Once verified, agencies should save the information for their file documentation.

FEDERAL DEBARMENT
When federal funds are expended, the agency is required to obtain (retain in file) a signed “Federal Debarment” certification from the CMAS contractor before the purchase order is issued. T his certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants; responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).

CONTRACTOR TRAVEL
The Travel provision is not applicable to this CMAS.

AMERICANS WITH DISABILITY ACT
To view the DGS Accessibility Policy, please visit the DGS website. 142

Procurement Division
707 Third Street, 2nd Floor, MS #2-202
West Sacramento, CA 95605-2811
State of California

MULTIPLE AWARD SCHEDULE

NON-MANDATORY
LAN WAN Enterprise, Inc.

Categor ies Information
CMAS NUMBER: 3-22-10-1022
CMAS TERM DATES: 10/12/2022 through 03/10/2026
CMAS CATEGORY: Information Technology Goods and Services

APPLICABLE
TERMS & CONDITIONS: January 20, 2022
MAXIMUM ORDER LIMIT:

State Agencies: See Purchasing Authority
Dollar Threshold provision
Local Government Agencies: Unlimited
FOR USE BY: State & Local Government Agencies
BASE SCHEDULE #: GS-35F-0280X
BASE SCHEDULE HOLDER: Protiviti Government Services, Inc.

This California Multiple Award Schedule (CMAS) provides for the purchase and warranty of Information Technology (IT) consulting services. (See page 2 for the job titles and restrictions applicable to this CMAS.)
The most current Ordering Instructions and Special Provisions, CMAS Terms and Conditions, and products and/or services are included herein. All purchase orders issued by State agencies shall incorporate these Ordering Instructions and Special Provisions and CMAS Terms and Conditions.

Agency non-compliance with the requirements may result in the loss of CMAS program delegated purchasing authority.

CMAS contractor non-compliance with the requirements may result in termination.

Effective Date: 10/12/2022
Original Signature on File
Katelynne Leisenring, Program Analyst, California Multiple Award Schedules Unit 143

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 2

CMAS PRODUCT & SERVICE CODES
Product & Service Codes listed below are for marketing purposes only. Review the base schedule for the products and/or services available.

IT Consult-Internet Security
IT Consult-LAN/WAN
IT Consult-Process Reengineer
IT Consult-Programming
IT Consult-Project Mgmt
IT Consult-Project Planning
IT Consult-Quality Assurance
IT Consult-Require Analysis
IT Consult-Risk Mgmt
IT Consult-Security Assessment
IT Consult-System Integration

AVAILABLE PRODUCTS AND/OR SERVICES
Only the following job titles are available within the scope of this CMAS:

Computer Security Specialist I
Computer Security Specialist II
Computer Security Specialist III
Computer Specialist I
Computer Specialist II
Consultant II
IT Project Manager
Software/Network Engineer I
Software/Network Engineer II
Software/Network Engineer III
Subject Matter Expert I
Subject Matter Expert II
System Administrator I
System Administrator II
System Administrator III
You may verify the following current information about the job titles available in the base schedule at the General Services Administration (GSA) eLibrary
:
• Description of the functional requirements
• Minimum education and experience requirements
• Maximum pricing allowed (lower pricing acceptable)

EXCLUDED PRODUCTS AND/OR SERVICES
The sale of software, software maintenance as a product, homeland security presidential directive 12 product and service components, business administrative (non-IT) consulting services and order-level materials are not available under this CMAS. 144

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 3

ISSUE PURCHASE ORDER TO
Agency purchase orders must be sent to the following:

LAN WAN Enterprise, Inc.
17500 Red Hill Ave, Suite 120
Irvine, CA 92614
Attn: Rami Dababneh
E-mail: [email protected]
Agencies with questions regarding products and/or services may contact the CMAS contractor as follows:

MINIMUM ORDER LIMITATION
There is no minimum dollar value limitation on orders placed under this CMAS.

CMAS PRICES
The maximum prices allowed for the products and/or services available are those set forth in the base schedule.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 4 EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

IRAN CERTIFICATION
This CMAS contractor has certified compliance with the Iran Contracting Act, per PCC 2001-2008.

It is the agency’s responsibility to verify that the contractor has an Iran Contracting Act Certification on file.

WARRANTY
For warranties, see the base schedule, the CMAS Terms and Conditions, General Provisions, and CMAS Warranty.

CMAS contractor personnel shall have the experience, education, and expertise as defined in the base schedule.

DELIVERY
As negotiated between agency and CMAS contractor and included in the purchase order.

SHIPPING INSTRUCTIONS
F.O.B. (Free On Board) Destination. Seller pays the freight charges.

PURCHASING AUTHORITY DOLLAR THRESHOLD
Order limits for the purchase of goods and/or services is determined by the individual agency purchasing authority threshold.

No CMAS order may be executed by a State agency that exceeds that agency’s purchasing authority threshold. State agencies with approved purchasing authority, along with their dollar thresholds can be obtained at the List of State Departments with Approved Purchasing Authority

website.
146

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 5

HOW TO USE CMAS
Agencies must adhere to the requirements in the State Contracting Manual (SCM) Volume 2, Chapter 1600 and CMAS Ordering Instructions and Special Provisions when using CMAS. • Develop an RFO, which includes a Scope of Work (SOW) and Bidder Declaration form. For information on the Bidder Declaration requirements see SCM, Volume 2, Sections 305 and 1202.
• Clearly defined Tasks (what needs to be done) and Deliverables (outcome of each task, i.e., reports, procedures manual, etc.) must be included in the State’s SOW. • For Consulting or Personal services, do not include any labor categories/job titles or number of hours limit in RFO Requirements or the SOW. The CMAS Contractor provides this information in their Attachment B Cost Worksheet. The State does not have the expertise to make this decision (GC 19130(b)).
• Search for potential CMAS contractors
on the CMAS website and select “Find a CMAS
Contractor.”
• Request offers from a minimum of 3 CMAS contractors including one small business (SB) and/or Disabled Veteran Business Enterprise (DVBE), if available, who are authorized to sell the products and/or able to perform the services needed. (Government Code 14846(b)). • A valid attempt must be made to secure offers from viable CMAS contractors who are able to supply the goods and/or provide the services. Neither a lack of sufficient CMAS contractors nor the use of restrictive requirements meets the intent for obtaining offers (SCM Volume 2, Section 1670.2).
• If requesting offers from a certified DVBE, include the Disabled Veteran Business Enterprise Declarations form (Standard 843) in the RFO. This declaration must be completed by the DVBE prime contractor and/or any DVBE subcontractors and submitted with the offer (SCM Volume 2, Section 1201).
• This is not a bid transaction, so the small business preference, DVBE incentives, protest language, intent to award, evaluation criteria, advertising, Administrative and Technical Requirements, etc. are not applicable. (SCM Volume 2, Section 1603). • If less than 3 offers are received, State agencies must document their file with the reasons why the other suppliers did not respond with an offer. The reason must come from the CMAS contractor.
• Assess the offers received using best value criteria including cost as one of the criteria (SCM Volume 2, Section 1603).
• Issue a Purchase Order to the selected CMAS contractor. • For CMAS transactions under $10,000, only one offer is required if the State agency can establish and document that the price is fair and reasonable. The fair and reasonable method can only be used for non-customizable purchases. See SCM Volume 2, Section 1510 for Fair and Reason criteria.

Local agencies must follow their own procurement regulations. For more information see the Local
Agency packet av ailable online.
147

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 6

SPLITTING ORDERS
Splitting orders to avoid any monetary limitations is prohibited.

Do not circumvent normal procurement methods by splitting purchases into a series of delegated purchase orders per PCC 10329.

Splitting a project into small projects to avoid either fiscal or procedural controls is prohibited per State Administrative Manual (SAM) 4819.34.

ORDERING PROCEDURES

1. Purchase Orders
All Ordering Agency purchase order documents executed under this CMAS must contain the applicable CMAS number as show on page 1.
a. State Departments:

FISCAL Purchase Documents – S tate departments transacting in FISCal will follow the FISCal procurement and contracting procedures.
b. Local Government Agencies:

Local government agencies may use their own purchase order document for purchase execution.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 7

3. Multiple CMAS Agreements on a Single Purchase Order
Agencies wishing to include multiple CMAS agreements on a single FISCal purchase order must adhere to the following guidelines:
• All CMAS must be for the same CMAS contractor.
• The purchase order must go to one contractor location. • Enter the word “CMAS” in the space reserved for the Leveraged Procurement Agreement (LPA) number. The word “CMAS” signifies that the purchase order contains items from multiple CMAS agreements. The purchasing agency may only use one bill code. • For each individual CMAS, the agency must identify and group together the CMAS number with the line items and subtotal per CMAS number (do not include tax in the subtotal), and sequentially identify each individual CMAS as Sub #1, Sub #2, Sub #3, etc. This facilitates accurate billing of administrative fees by the Procurement Division. • The total of all items on the purchase order must not exceed the purchase order limit identified in the CMAS.
• Do not combine items from IT and non-IT CMAS agreements. An Information Technology CMAS begins with the number “3” and a non-IT CMAS begins with the number “4.” The purchase order limits are different for these CMAS agreements.

4. Amendments to State Agency's Purchase Orders
Agency purchase orders cannot be amended if the CMAS has expired.

SCM, Volume 2, Section 1605 provides the following directions regarding amendments to all types of LPA purchase orders:

Amendments unique to Non-IT Services:

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 8

CMAS CONTRACTOR OWNERSHIP INFORMATION
The CMAS contractor is a certified SB enterprise. Their Office of Small Business and DVBE Services (OSDS) certification number 2017889 expires on 02/29/2024.

CMAS Small Business and Disabled Veteran Partners can be found on the CMAS website by selecting “Find a CMAS Contractor”.

SMALL BUSINESS/DVBE - SUBCONTRACTING

1. T he amount an ordering agency can claim towards achieving its SB or DVBE goals is the dollar amount of the subcontract award made by the CMAS contractor to each SB or DVBE.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 9 iii. Indicate the dollar amount of each subcontract with a SB or DVBE that may be claimed by the ordering agency towards the SB or DVBE goal; and iv. Indicate what commercially useful function the SB or DVBE subcontractor will be providing towards fulfillment of the order.

3. The ordering agency’s purchase order must be addressed to the prime contractor, and the purchase order must reference the information provided by the prime contractor as outlined above.

1. The amount and percentage of work the Contractor committed to provide to one or more DVBEs under the requirements of the contract and the amount each DVBE received from the Contractor.

2. That all payments under the contract have been made to the DVBE. Upon request, the Contractor must provide proof of payment for the work.

INTEGRATED SERVICES
Agencies are prohibited from using CMAS for large-scale information technology system integration projects except when specifically approved by the California Department of Technology. 151

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 10

CONSULTING OR PERSONAL SERVICES
To ensure sufficient expertise for all consulting or personal services, prior to issuing an order, the agency is required to review the resumes of all personnel the CMAS contractor intends to use to fulfill the order. Each agency is responsible for verifying that contractor personnel meet any education or experience requirements listed in the base schedule.

Each order should contain, as a minimum, a description of the task, a statement of the contractor’s responsibilities, completion criteria, a list of deliverable items (if any), the estimated start date, the scheduled completion date, and a fixed cost for each task.

The aggregate of the fixed costs for all tasks constitutes the fixed price ceiling for all tasks described.

1. Progress Payments
For an IT service CMAS see the CMAS IT Terms and Conditions, Provision #75, CMAS Progress Payments & Risk Assessment.

2. Outsourcing Services
Careful analysis must be given by State agencies to using contracted personnel rather than using civil service positions within State government.

GC 19130(c) requires that all persons who provide services to the State under conditions that constitute an employment relationship shall, unless exempted by Article VII (Section 4) of the California Constitution, be retained under an appropriate civil service appointment.

Issuing a CMAS purchase order for services to an independent contractor is permissible when any of the following conditions set forth in GC 19130(b) can be met:
• Exempt under Constitution
• New State function and legislative authority
• Service not available; highly specialized or technical • Incidental to the purchase or lease
• Conflict of interest; need unbiased findings
• Emergency appointment
• Private counsel, with Attorney General approval and Governor’s Office, if applicable • Contractor will provide deliverables that are not feasible for the State to provide • Training when civil service is not available
• Urgent, temporary, or occasional services when civil service delay would frustrate the purpose (see Option 2)
152

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 11 When justified as outlined above, personal services must fall under one of the two following options:

Option 1. CMAS orders for personal services such as project management, independent verification and validation, systems analysis and design, and miscellaneous services are not limited to the number of hours or months per year that a consultant can work if the services contracted for are not available within civil service, cannot be performed satisfactorily by civil service employees, or are of such a highly specialized or technical nature that the necessary expert knowledge, experience, and ability are not available through the civil service system (GC 19130.b (3)).

Option 2. CMAS personal services orders for programmers, systems analysts, and technical specialists which are of an urgent, temporary, or occasional nature, such that hiring additional civil service positions is not feasible, are limited to 9 months (1,548 hours) per consultant within a twelve consecutive month period (GC 19130.b (10)/California State Constitution, Article VII, Section 5).

This provision is per agency and is inclusive of orders issued on your behalf by another agency.

Contractors must wait three months from CMAS order termination/expiration before submitting the candidate’s resume for work at the same agency/department.

For both options above, the contractor may conduct training courses for which appropriately qualified civil service instructors are not available provided that permanent instructor positions in academies or similar settings shall be filled through civil service appointment (GC 19130.b (9)).

For each order, the agency must prepare and retain in their file a written justification that includes specific and detailed factual information that demonstrates that the contract meets one or more of the conditions set forth in (GC 19130(b)).

3. State Personnel Board Requirements
State Personnel Board approval is required for a purchase order based on cost savings to the State as justification for not using civil service personnel.

4. Statement of Work
A Statement of Work (SOW) must be prepared as applicable for each purchase order.

Information regarding the preparation of a SOW
is available at the CMAS website, select
“Statement of Work Information”. Agencies are strongly encouraged to use this information when developing SOW requirements that will accompany the RFO and the resulting purchase order.
153

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 12

5. Follow-on Contracts Are Prohibited
No person, firm, or subsidiary thereof who has been awarded a purchase order for consulting services, or a purchase order that includes a consulting component, may be awarded a purchase order for the provision of services, delivery of goods or supplies, or any other related action which is required, suggested, or otherwise deemed appropriate as an end product of the purchase order (PCC 10365.5).

Therefore, any consultant who develops a program study or provides formal recommendations is precluded from providing any work recommended in the program study or the formal recommendation.

CONTRACTOR EVALUATIONS
Pursuant to PCC 12102.3, a post evaluation must be completed for all IT services $500,000 and over related to an IT project as defined in the SAM 4819.2. A copy of the post evaluation and subsequent comments from the contractor must be sent to [email protected]. A post evaluation and contractor response pursuant to PCC 12102.3 is exempt from the Public Records Act.

Buyers must complete a Post Evaluation for IT Services Contracts (STD 971) for each completed IT services contract totaling $500,000 or more AND related to an IT project (both delegated and non-delegated IT projects as defined by the State Administrative Manual).

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 13

UPDATES AND/OR CHANGES
A CMAS supplement is not required for updates and/or changes once the update and/or change becomes effective for the base schedule, except as follows:
• A CMAS supplement is required when the CMAS is based on specific products and/or services from another contractor’s multiple award contract and the contractor wants to add a new manufacturer’s products and/or services.
• A CMAS supplement is required for new federal contract terms and conditions that constitute a material difference from existing contract terms and conditions. A material change has a potentially significant effect on the delivery, quantity or quality of items provided, the amount paid to the contractor or on the cost to the State.

SELF-DELETING BASE SCHEDULE TERMS AND CONDITIONS
Instructions or terms and conditions that appear in the Special Items or other provisions of the base schedule and apply to the purchase, license, or rental (as applicable) of products or services by the US Government in the United States and/or to any overseas location shall be self-deleting. (Example: "Examinations of Records" provision).

Federal blanket orders and small order procedures are not applicable.

APPLICABLE CODES, POLICIES AND GUIDELINES
All California codes, policies, and guidelines are applicable. The use of CMAS does not relieve state agencies of their responsibility to meet statewide requirements regarding contracting or the procurement of goods or services. Most procurement and contract codes, policies, and guidelines are incorporated into CMAS agreements. However, there is no guarantee that every requirement that pertains to all State processes has been included.

PAYMENTS AND INVOICES

1. Payment Terms
Payment terms for this CMAS are net 45 days.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 14

3. DGS Administrative and Incentive Fees
Orders from State Agencies:

Orders from Local Government Agencies:

The incentive fee is waived for CMAS purchase orders issued to California certified small businesses.

For more information on the incentive fees see the CMAS Management and Information Guide .

The company name on the CMAS, purchase order and invoice must match or the State Controller’s Office will not approve payment.
156

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 15

Software warranty upgrades and extensions may also be paid for in advance, one time.

6. Credit Card
The CMAS contractor does not accept the State of California credit card (VISA CAL-Card).

7. Leasing/Financing
California State Agencies are required to utilize the
Golden State Financial Marketplace (GS
SMart) pr ogram for all financing and leasing needs. California Local Government Agencies (counties, cities, K-12 school districts, community colleges, California State Universities, Universities of California, etc.) may utilize the GS SMart program for financing and leasing according to PCC 14937. The minimum dollar amount for Local Government Agency financing and leasing is $100,000.

8. Leasing
The State reserves the right to select the form of payment for all procurements, whether it is an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS SMart and/or Lease SMart). If payment is via the financial marketplace, the CMAS contractor will invoice the State and the State will approve the invoice. The selected Lender/Lessor for all product listed on the State’s procurement document will pay the supplier on behalf of the State.

Buyers may contact the GS SMart Administrator, Kris Bianchini via e-mail at [email protected]
for further information.

OBTAINING COPY OF ORIGINAL CMAS AND SUPPLEMENTS
A copy of a CMAS and supplements, if any, can be obtained at Cal eProcure. A complete CMAS consists of the following:
• CMAS cover pages (which includes the signature page, ordering instructions and special provisions, and any attachments or exhibits as prepared by the CMAS Unit) • CMAS Terms and Conditions.
• Base schedule terms and conditions
• Product/service listing and prices
• Supplements, if applicable.
157

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 16 It is important for the agency to confirm that the required products, services, and prices are included in the CMAS and are at or below base schedule rates. To streamline substantiation that the needed items are in the base schedule, the agencies should ask the CMAS contractor to identify the specific pages from the base schedule that include the required products, services, and prices. Agencies should save these pages for their file documentation.

FEDERAL DEBARMENT
When federal funds are expended, the agency is required to obtain (retain in file) a signed “Federal Debarment” certification from the CMAS contractor before the purchase order is issued. This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants; responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).

CONTRACTOR TRAVEL
Travel costs are not included in the contractor’s awarded hourly rates. If an agency purchase order allows for travel costs, reimbursement for contractor’s personnel for travel, per diem, lodging, meals, and incidentals shall not exceed State rates current at the time of purchase as defined in the California Department of Human Resources Rules 599.615 to 599.635 . Travel costs allowed by
the agency shall be itemized separately on the purchase order.

CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LAN WAN ENTERPRISE, INC.

CMAS NO 3-22-10-1022
July 22, 2022 Ordering Instructions and Special Provisions 17

AMERICANS WITH DISABILITY ACT
To view the DGS Accessibility Policy, please visit the DGS website. 159

AGENDA STAFF REPORT

DATE:

December 19, 2023
TO:

Honorable Mayor and Members of the City Council
APPROVED BY:

Ernie Hernandez, City Manager
PREPARED BY:

Julian Lee, Director of Public Works
SUBJECT:

AWARD OF CONTRACTS FOR ON-CALL PROFESSIONAL

ENGINEERING SERVICES
Agenda Item # 8.3.

Recommendation:

Staff recommends that the City Council adopt the attached resolution entitled: “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING

CONTRACTS TO THE SELECTED CONSULTANTS FOR ON CALL PROFESSIONAL ENGINEERING SERVICES; AUTHORIZING THE CITY MANAGER TO APPROVE

AGREEMENT AMENDMENTS RELATED TO THE AGREEMENTS AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENTS.”
Background:

The City of Lynwood has a selected list of on-call consultants to provide on-call services for general engineering, traffic, utilities, and architectural design. These services are an essential part in maintaining the City’s workflow for day to day operations and Capital Improvement Project planning, coordination, and construction. On August 8, 2019, The City Council approved agreements with five (5) consultants for On-Call Engineering services for a term of three (3) years. On December 20, 2022, the City Council approved an extension for the on-call consultants for an additional one year expiring on December 31, 2023. The services provided include: preparation of design, plans, specifications, cost estimates, and contract documents; 2) project and construction management/inspection; 3) landscape design; 4) plan check; 6) surveying and geotechnical work for the Public Works Department.

Staff has prepared a new “Request for Qualifications (RFQ)” for the above mentioned on-call City Council City Council Regular Meeting 160
services. Staff will select a minimum of three (3) consultants for General Engineering (design, construction management/inspection services), two (2) consultants for Utility Engineering (water and sewer services), two (2) consultants for Traffic Engineering services, and two (2) consultants for Architectural services.

Discussion and Analysis:

On October 11, 2023, a Request for Qualifications (“RFQ”) was posted on the City’s website “Planetbids” for On Call Services. On November 13, 2023 staff received eighteen (18) proposals. The list below consists of the companies that submitted a proposal to the City for On-Call Professional Engineering Services:

1 .

Bowman Infrastructure Engineers Ltd.
2 .

Civiltec Engineering, Inc.
3 .

DMc Engineering
4 .
dSantana Arquitectura
5 .

EXP
6 .

General Technologies and Solutions (GTS)
7 .

Interwest Consulting Group
8 .

Ladayu Consulting Group
9 .

LAE Associates, Inc.
10 .

Minagar & Associates, Inc.
11 .

Onward Engineering
12 .

Pacific Advanced Civil Engineering, Inc.
13 .

SA Associates
14 .

TAIT & Associates, Inc.
15 .

Toole Design Group, LLC
16 .

Transtech Engineers, Inc.
17 .

W.G. Zimmerman Engineering, Inc.
18 .

Willdan Engineering

Per the RFQ, companies were allowed to select multiple services to provide to the City. Each company’s proposal was evaluated based on but limited to the following: Firm Background, Approach to the City’s on-going projects, Experience, Qualifications, fee proposal, and readiness to provide services. After an initial review of each company’s proposal, staff selected eleven (11) companies for the interview process. The interview provided a better understanding of each company’s services to the City, experience, team members, communications, and other factors that helped in the final selection process. The table below shows the consultants and selected service(s) who were interviewed:

Consultant Name
General
Engineering
Traffic
Engineering
Utility
Engineering
Architectural
City Council City Council Regular Meeting 161
Bowman Infrastructure Engineers Ltd.

Civiltec Engineering, Inc.

DMc Engineering

dSantana Arquitectura

X
EXP
X
X

Onward Engineering
X

TAIT & Associates, Inc.

X
Toole Design Group, LLC

Transtech Engineers, Inc.

W.G. Zimmerman Engineering, Inc.

Willdan Engineering
X

On November 28th and November 29th, staff interviewed the selected companies above. After an extensive review of each company’s proposal, experience and interview, staff determined to move forward with the following companies for the following on-call services.

General Engineering
Ranking
Consultants
1 Transtech Engineers, Inc.
2 Onward Engineering
3 Bowman Infrastructure Engineers Ltd.
4 EXP

Traffic Engineering
Ranking
Consultants
1 W.G. Zimmerman Engineering, Inc.
2 Transtech Engineers, Inc.

Utility Engineering
Ranking
Consultants
1 Civiltec Engineering, Inc.
2 DMc Engineering

Architectural
Ranking
Consultants
1 TAIT & Associates, Inc.
2 dSantana Arquitectura

Staff has determined that each of the selected companies have the necessary experience, as well as responsiveness, organization, communications and specific services that the City is City Council City Council Regular Meeting 162
12-19-2023 Award of On Call Engineering Services (Resolution) - PWD.doc TRANSTECH, SOQ, PROFESSIONAL CIVIL ENGINEERING ON-CALL SERVICES.pdf ONWARD-ENGINEERING_Lynwood Proposal.pdf
bowmanIE_Lynwood_OnCallEng (1).pdf
2023_City of Lynwood_On-Call_EXP US Services_SOQ.pdf
WGZE - LYNWOOD - SOQ.pdf
Civiltec's Proposal for On-Call Engineering.pdf
DMc Engineering - Lynwwod On-Call Engineering Services 111323pdf.pdf TAIT-Lynwood On-Call Proposal.pdf
dSantana_Arquitectura_RFQ_111323.pdf
requesting. Staff is recommending that the City Council approve an On-Call Professional Engineering Service Agreement with each of the final selection of companies. With the approved agreements, each On-Call consultant will commence with work on January 1, 2024 through June 30, 2026.

Fiscal Impact:

The compensation for each consultant will be paid based on the selected consultant’s fee proposal from various Fiscal Year 2024-2026 funds such as Utilities, General, Streets, and CIP Project Accounts. No additional appropriation is needed at this time.

Coordinated With:

City Manager’s Office
Department of Finance and Administration Services
ATTACHMENTS:

Description
City Council City Council Regular Meeting 163
1 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING

CONTRACTS TO THE SELECTED CONSULTANTS FOR ON CALL PROFESSIONAL ENGINEERING SERVICES; AUTHORIZING THE CITY MANAGER TO APPROVE

AGREEMENT AMENDMENTS RELATED TO THE AGREEMENTS AND AUTHORIZING

THE MAYOR TO EXECUTE THE AGREEMENTS
WHEREAS, the City of Lynwood has a selected list of on-call consultants that assist with maintaining the City’s workflow for both operations and CIP projects; and WHEREAS, the existing agreements for the list of on-call consultants will expire on December 31, 2023; and
WHEREAS, staff has created a new Request for Qualifications (RFQ) for On Call Services; and
WHEREAS, on October 11, 2023, Staff received eighteen (18) proposals; and WHEREAS, staff evalualated each proposal based on firm background, approach to the City’s on-going projects, experience, qualifications, fee proposal and readiness to provide service and selected eleven (11) companies for the interview process; and WHEREAS, on November 28th and November 29th, staff interviewed the eleven (11) selected companies to have a better understanding of each company’s services to the City, experience, team members, communications, and other factors that will help in the final selection process; and
WHEREAS, after an extensive review of each company’s proposal, experience and interview, staff determined to move forward with the following companies for the following on-call services.

General Engineering
Ranking Consultants
1 Transtech Engineers, Inc.
2 Onward Engineering
3 Bowman Infrastructure Engineers Ltd.
4 EXP
Traffic Engineering
Ranking Consultants
1 W.G. Zimmerman Engineering, Inc.
2 Transtech Engineers, Inc.

Utility Engineering
Ranking Consultants
1 Civiltec Engineering, Inc.
2 DMc Engineering
164
1 Architectural
Ranking Consultants
1 TAIT & Associates, Inc.
2 dSantana Arquitectura

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:

Section 2. The City Council of the City of Lynwood authorizes the Mayor to execute the agreements between the City of Lynwood and the following companies: 1) Transtech Engineers, Inc., 2) Onward Engineering, 3) Bowman Infrastructure Engineers Ltd., 4) EXP, 5) W.G. Zimmerman Engineering, Inc., 6) Civiltec Engineering, Inc., 7) DMc Engineering, 8) TAIT & Associates, Inc., and 9) dSantana Arquitectura.

Section 3. Authorize the Mayor to execute the Resolution for and on behalf of the City of Lynwood.

Section 4. This Resolution shall take effect immediately upon its adoption.

Section 5. The City Clerk shall certify as to the adoption of this Resolution and hereafter the same shall be in full force and effect.
165
3 PASSED, APPROVED and ADOPTED this 19th day of December 2023.

José Luis Solache
Mayor
ATTEST:

Maria Quinonez
City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:

Noel Tapia Ernie Hernandez
City Attorney City Manager
Julian Lee
Director of Public Works
166
4 STATE OF CALIFORNIA )
)

COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 19 th day of December 2023 , and passed by the following votes:

AYES:

NOES:

ABSTAIN:

ABSENT:

Maria Quinonez, City Clerk

STATE OF CALIFORNIA )
)

Maria Quinonez, City Clerk
167
SOQ

PROFESSIONAL

CIVIL ENGINEERING

ON-CALL SERVIC ES

GENERAL ENGINEERING
(Design, Construction Management/Inspection Services)

Submitted To
City of LYNWOOD

Submitted on PlanetBids
Submitted By
TRANSTECH Engineers, Inc.

Contact Person for this Proposal:

Ahmad Ansari, PE, Principal
E: [email protected]; C: 949-702-5612
www.transtech.org
855.595.2495 (toll-free)
168

SOQ, PROFESSIONAL CIVIL ENGINEERING ON-CALL SERVICES
Table of Contents
Our proposal is submitted in the format specified in RFP Section “C PROPOSAL FORMAT, CONTENT, AND EVALUATION”

Section Page

1. Cover Letter 1.1 – 1.3

2. Firm Organization, Credentials and Background 2.1 – 2.5

2.1. Company Qualifications 2.1

2.2. Qualifications Relevant to Requested Engineering Services 2.2

3. Approach to the Project 3.1 – 3.8

3.1. Project Understanding 3.1

3.2. Service Approach 2.3

4. Project Experience 4.1 – 4.10

4.1. Examples of Various Projects 4.1

4.2. References 4.9

5. Qualifications of Proposed Personnel 5.1 – 5.10

5.1. Project Organization Chart 5.1

5.2. Staff General Qualifications 5.2

5.3. Resumes 5.3

6. Readiness to Provide Services 6.1 – 6.1

7. Agreement to City Contract Terms and Ability to Obtain Insurance 7.1 – 7.1

8. Legal Issues 8.1 – 8.1

9. Disclosures 9.1 – 9.1

10. Additional Statements 10.1 – 10.1

11. Fee Proposal 11.1 – 11.1

169

SOQ, PROFESSIONAL CIVIL ENGINEERING ON-CALL SERVICES

1. Cover Letter 1.1

1. Cover Letter

November 13, 2023

City of LYNWOOD
Submitted on PlanetBids

SOQ, PROFESSIONAL CIVIL ENGINEERING ON-CALL SERVICES

Note: Our submittal is primarily for the following Service Category: GENERAL ENGINEERING (Design, Construction Management/Inspection Services).

Transtech is pleased to submit this Proposal for the subject services. This Cover Letter provides an executive summary of our proposal and qualifications.

Providing Municipal Engineering Services since 1989:

Established in 1989, Transtech (a California Corporation) is a multi- disciplinary engineering consulting firm.

Transtech has been in business for 34 years and is providing municipal services to approximately 75 public agencies.

Multi-disciplinary Service Capabilities:

Our service capabilities include:
• Building & Safety Services, Building Inspection, Plan Check, Building Evaluations, City Building Official, Code Enforcement • Civil Engineering,
• Staff Augmentation
• CIP Program Management
• Construction Management and Inspection
• Federally Funded Project Management and Grant Writing • CDBG Project Management
• City Engineer, City Traffic Engineer, Development
Review, Public Works Engineering, Plan Check,
Inspection
• Labor Compliance
• Planning Support
• Traffic and Transportation Planning and Engineering
• Water Resources Engineering
• Surveying, Mapping, ALTA, ROW Eng

Transtech has experience in various types of projects, such as:
• Parks and Playgrounds
• Parking Structures
• Community Centers
• Libraries
• City Halls
• Fire Stations
• Renovation of Historic Buildings
• Residential, Office, Commercial, Industrial
Buildings
• Street Rehabilitation and Reconstruction
• Traffic Signal and Street Lighting
• ADA Improvements
• Water, Drainage, Sewer Improvements
• Bridges

Large Pool of Experienced Staff and Resources:

Transtech has a large pool of well experienced staff and resources (approximately 200) readily available to provide requested services, and respond to requests in a timely, efficient, and cost-effective manner.

Extensive Experience in Municipal Engineering and Working with Public Agencies:

One of the unique qualifications of Transtech is that we serve public agencies as municipal contract service providers, including Contract City Engineer, City Traffic Engineer, Building Official, CIP Manager, Planner and in other capacities.

We have extensive experience working with Public Agencies/Cities in similar assignments. We are accustomed to working with public agencies, and have a good understanding of public agency procedures and policies.

About Transtech Video Highlight:

CLICK HERE
170

SOQ, PROFESSIONAL CIVIL ENGINEERING ON-CALL SERVICES

1. Cover Letter 1.2

We have extensive experience in preparing staff reports and presentations to City Council, Boards and public, and in communicating effectively with diverse audiences and stakeholders at public forums. We have managed large and complex projects, which involved multiple agencies and jurisdictions.

Several of our staff members are former City Engineers, Public Works Directors.

Experience with METRO:

We work with METRO on a number of projects. Currently, we are managing 710 Mobility Improvement Projects for the Cities of Alhambra and Rosemead, which has total funding of over $200m.

Experience with Caltrans:

Our team includes experienced staff members who have worked f or CALTRANS and are intimately familiar with the standards and procedures, project development and approval process, and requirements. One of our Sr. Staff Member is former Deputy Director of Caltrans District 7.

Experience with LA County:

We work and coordinate with LA County on a number of projects.

Experience in Federally Funded Projects:

We have extensive experience in the management and administration of grant funded projects . Our staff members have completed Caltrans RE Academy for Federally and State Funded Projects . We follow guidelines and procedures of Caltrans Local Assistance Procedures Manual (LAPM).

Successful Record of Obtaining Grant Funds:

Our team has proven track record in obtaining outside grants for its client cities. Our staff works with our client cities to find potential funding sources, and to prepare competitive applications for various programs. We have obtained extensive amount of funds for our client cities.

Specialty Sub-consultants (if needed):

Our team includes various specialty sub-consultants to supplement and support Transtech staff when needed for various task:
• Geotechnical Engineering and Materials Testing Support: Geo-Advantec, Inc. www.geoadvantec.com • Labor Compliance, Grant Administration, Federally Funded Projects Compliance Support: Avant Garde, Inc. (DBE/WBE Firm); www.agi.com.co

Readily Available Staff:

Transtech has a large pool of well experienced staff and resources readily available to provide requested services, and respond to requests in a timely, efficient, and cost-effective manner. Our staff and resources include approximately 200.

Community Involvement:

We are proud to support civic and community activities, which demonstrates our commitment to the progress, health, and well-being of the communities we serve. In services and partnership with our client cities, we have a proven record of active engagement in City and Community events, programs, causes, and initiatives. Our goal is not just to serve as an engineering consultant which is what we are best at, but activity partnering with our clients, to further enhance the City’s reputation as an ideal community to live, invest, work, and play in. The Transtech Team is very passionate about giving back, especially through youth empowerment and workshops to encourage middle school and high school students to pursue higher education and to get involved in STEM related fields, like engineering. Several of our team members have been involved in various organizations and spoke at countless events to encourage the youth and young women in particular to pursue Engineering in both their academic and career paths. We are proud to have founded an annual Transtech Engineers Scholarship Program awarded during the fall semester to Cal Poly 171

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1. Cover Letter 1.3

Pomona students. The scholarshi p awards five students each based on their GPA and grade level. We partnered with Cal Poly Pomona to start this annual scholarship with the Civil Engineering Program at the university. Following are some of the CBE programs we have are proud to be part of:
 Embracing Latina Leadership Alliances (ELLAS)
 STEM Workshop At The Annual Geranium Festival & Artwork  Cal Poly Pomona's Transtech Engineers Scholarship Program  High School Enlistee Recognition Ceremony Through “Our Community Salutes”  Girls Leadership & Mentoring (GLAM) Workshop At Magnolia Science Academy  STEM Workshop At The Annual Geranium Festival & Artwork

We believe our team is well qualified to perform the services requested:

We have extensive experience working with Public Agencies in similar assignments. We are accustomed to working with governmental agencies, and have a good understanding of public agency issues, procedures, and policies.
 Successfully providing similar services to many agencies for over 33 years.  Proven track record in on time and within budget project delivery.  Multi-disciplinary engineering consulting service capabilities to provide an array of municipal services.  Ability to work collaboratively with agencies, project applicants, and other stake holders, and communicate effectively with diverse audiences and stakeholders at public forums.  Committed to producing a high-quality work product and deliver a high level of customer care.  Commitment of principal level management and involvement throughout the contract duration.  Well experienced in -house staff readily available to commence with the services upon City’s authorization.

Transtech shares the City’s commitment and strive on delivering a top -quality customer experience to the communities we serve through innovation and responsiveness, with integrity, flexibility, and professionalism.

We strive to push the envelope beyond bureaucracy who think outside the box and who provide excellent customer service.

Thank you for the opportunity to submit this proposal. Should you have any questions, or require additional information, please contact us.

Sincerely

Transtech Engineers, Inc.

Ahmad Ansari, PE, Contract Principal Okan Demirci, PE, QSD/P, MBA, Principal Project Manager E: [email protected]; C: 949-702-5612 E: [email protected]; C: 714-319-6137

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2. Firm Organization, Credentials and Background 2.1

2. Firm Organization, Credentials and Background

1.1. Company Qualifications

Established in 1989 , Transtech Engineers, Inc. (a California Corporation) is a multi -disciplinary municipal engineering consulting firm.

Our staff and resources include approximately 200 staff, including building official, plan checkers, inspectors, permit technicians, engineers, project managers, designers, construction managers, traffic and transportation analysts, technicians, admin support personnel.

Our multi-disciplinary service capabilities include:
• Building & Safety Services, Building Inspection, Plan Check, Building Evaluations, City Building Official, Code Enforcement
• Civil Engineering,
• Staff Augmentation
• CIP Program Management
• Construction Management and Inspection
• Federally Funded Project Management
• Grant Writing
• CDBG Project Management
• City Engineer, City Traffic Engineer, Development
Review, Public Works Engineering, Plan Check,
Inspection
• Labor Compliance
• Planning Support
• Traffic and Transportation Planning and Engineering
• Water Resources Engineering
• Surveying, Mapping, ALTA, Right-of-way Engineering
• Emergency, Support Services

Currently, we are providing municipal services to approximately 75 agencies, including Building and Safety Services to several agencies:

City of Temple City City of Alhambra
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 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of Commerce
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Tech
City of Maywood
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Inspection, Permit Technician
City of Monterey Park
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan
Check, Permit Inspection, Design, CIP and Construction
Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Official, plan check and as- needed inspection
City of South Pasadena
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Tech
City of Seal Beach
 Building & Safety Services: Building Official, Plan Review, As- needed Inspection
City of Azusa
 Building & Safety Services: Building Official, Building Plan Review, As-needed Insp
City of Rancho Palos Verdes
 CIP Project Management: CIP/Fed Proj Management
 Building & Safety Services: Plan Review, Inspection.

San Manuel Casino and Indian Reservation
 Building & Safety Services: Building Official, Plan Review, Inspection
City of Manhattan Beach
 On-call Building & Safety Services: Plan Review
City of Hermosa Beach
 On-call Building & Safety Services: Plan Review
City of Norwalk
 On-call Building & Safety Services: Plan Review
City of La Habra
 On-call Building & Safety Services: Plan Review
City of Ontario
 CIP Management Services: Transtech is City’s Contract CIP Manager for major Public Works Projects
City of Chino
 CIP Management Services: Transtech is City’s Contract CIP Manager for major Public Works Projects
City of Placentia
 On-call PM/CM and Development/PW Plan Check: On-call services
City of Rialto
 On-call Services: Traffic Engineering, PW Inspection and Permit Tech
City of Culver City
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan Check, Permit Inspection, Design, CIP and Construction Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of South El Monte
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan Check, Permit Inspection, Design, CIP and Construction Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Official, Plan Review, As- needed Inspection, As-Needed Permit Technician
City of West Covina
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan Check, Permit Inspection, Design, CIP and Construction Management, PW PC, Fed Proj Management
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of Rosemead
 City Engineering Services: City Eng, Traffic Eng,
Development/Public Works Plan Check, Map and Plan Check, Permit Inspection, Design, CIP and Construction Management, PW Insp, Fed Proj Management
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Tech
City of Bell
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of Carson
 Building & Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of Cudahy
 CIP Management and Engineering Services: Traffic Eng, Design, CIP and Construction Management, PW Insp, Fed Proj
Management
 Building & Safety Services: Plan Review.

City of Hawaiian Gardens
 Building and Safety Services: Building Official, Plan Review, Inspection, Permit Technician
City of Downey
 Building & Safety Services: Plan Review, Inspection
County of Los Angeles
 Building & Safety Services: Plan Review, Inspection
County of Riverside
 Building & Safety Services: Plan Review, Inspection
San Bernardino County Housing Authority
 On-call Services: As-Needed Support
City of San Bernardino
 On-call Services: CIP Program Management, Traffic
Engineering, Constr. Management
City of El Monte
 On-call Services: Traffic Engineering, Construction
Management, Development Plan Check
City of Banning
 Public Works Plan Check: PW Plan Check and Pw Inspection Riverside County Economic Development Agency
 On-call Services: Eng, Building Evaluations, & Surveying City of Lancaster
 Traffic Engineering Services: On-call City Traffic Engineering City of Palm Desert
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 On-call Engineering Services: Eng Services
City of Anaheim
 On-call Engineering Services: Engineering Services
City of San Marino
 City Traffic Engineering Services: City Traffic Engineering City of Irwindale
 On-call Services: Construction Management and Inspection Services
City of Lynwood
 On-call Services: Engineering, CIP and Construction
Management.

Financial Condition:

Transtech is financially sound firm. There are no conditions that my impede Transtech to provide the requested services.

Community Benefit Enhancement (CBE):

Supporting civic and community activities demonstrates Transtech’s commitment to the progress, health, and well-being of the communities we serve. This is something that we take pride in as a company. In services and partnership with our client Cities, we have a proven record of active engagement in City and Community events. This includes involvement or presence at City programs or events, supporting local businesses through the chamber, youth events, hosting workshops, sports, scholarship opportunities, community service, managing homelessness challenges, public safety, crime prevention, or any other community benefit that the City wishes us to be a part of. Our goal is not just to serve as a consultant (which is what we are best at) but to also be an active partner with our clients and further enhance the City’s reputation as an ideal community.

Following are some of the CBE programs we have are proud to be part of:

• The Transtech Team is very passionate about giving back, especially through youth empowerment and workshops to encourage middle school and high school students to pursue higher education and to get involved in STEM related fields, like engineering.
• Several of our team members have been involved in various organizations and spoke at countless events to encourage the youth and young women in particular to pursue Engineering in both their academic and career paths.

Traffic Engineering Workshop &
Pedestrian School Safety Discussion
Embracing Latina Leadership
Alliances (ELLAS)
High School Enlistee Recognition
Ceremony Through “Our Community
Salutes”
Cal Poly Pomona's Transtech
Engineers Scholarship Program
Youth Committee Pedestrian Safety
Booth
Girls Leadership & Mentoring
(GLAM) Workshop At Magnolia
Science Academy
STEM Workshop At The Annual
Geranium Festival & Artwork
STEM Booth at the Concerts In
The Park
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• We are proud to have founded an annual Transtech Engineers Scholarship Program awarded during the fall semester to Cal Poly Pomona students. The scholarship awards five students $3,000 each based on their GPA and grade level. We partnered with Cal Poly Pomona to start this annual scholarship with the Civil Engineering Program at the university.

• We wanted to further our reach and mission and have begun to develop a special community project interfacing with local schools to implement a yearlong STEM extracurricular program. We have worked on developing a program where every year we will focus on one middle school or high school in the cities we serve to offer this elective to the students.

2.2. Qualifications Relevant to Requested Services

Established in 1989, Transtech (a California Corporation) is a multi- disciplinary engineering consulting firm.

Transtech has been in business for 34 years and is providing municipal services to approximately 75 public agencies.

Our multi-disciplinary service capabilities include:
• Building & Safety Services, Building Inspection, Plan Check, Building Evaluations, City Building Official, Code Enforcement • Civil Engineering,
• Staff Augmentation
• CIP Program Management
• Construction Management and Inspection
• Federally Funded Project Management and Grant Writing • CDBG Project Management
• City Engineer, City Traffic Engineer, Development
Review, Public Works Engineering, Plan Check,
Inspection
• Labor Compliance
• Planning Support
• Traffic and Transportation Planning and Engineering
• Water Resources Engineering
• Surveying, Mapping, ALTA, ROW Eng

We work with METRO on a number of projects. Currently, we are managing 710 Mobility Improvement Projects for the Cities of Alhambra and Rosemead, which has total funding of over $200m.

Our team includes experienced staff members who have worked for CALTRANS and are intimately familiar with the standards and procedures, project development and approval process, and requirements. One of 176

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2. Firm Organization, Credentials and Background 2.5

our Sr. Staff Member is former Deputy Director of Caltrans District 7.

We work and coordinate with LA County on a number of projects.

Our team has proven track record in obtaining outside grants for its client cities. Our staff works with our client cities to find potential funding sources, and to prepare competitive applications for va rious programs. We have obtained extensive amount of funds for our client cities.

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3. Approach to the Project 3.1

3. Approach to the Project

3.1. Project Understanding

The Department of Public Works for the City of Lynwood (“City”) intends to retain a pool of consultants on an as-needed or “on -call” basis. A Professional Services Agreement will be entered into with one (or more) consultants to provide professional services for a variety of public works or capital improvement projects on an on-call basis. The City of Lynwood intends to add minimum of:
• three (3) consultants for General Engineering (Design, Construction Management/Inspection services),
• two (2) consultants for Utility Engineering (Water and Sewer services), • two (2) consultants for Traffic Engineering services, and two (2) consultants for Architectural services.

Note: Transtech’s submittal is primarily for the following Service Category: GENERAL ENGINEERING (Design, Construction Management/Inspection Services.

On-call services shall commence on January 1, 2024 and shall remain and continue in effect until June 30, 2026.

SCOPE OF SERVICES

Professional Civil Engineering On-call Services.

Under the general direction of Public Works staff, the consultant shall perform consulting services on an “on call or as-needed” basis for various projects assigned by the City, all of which are included in the attached Capital Improvement Programs (CIP) Project List. The attached CIP Project List is preliminary, and subject to change prior adoption by City council. The list is being provided to illustrate the diversity of p rojects the City could need the consultant’s assistance. The scope of work for any one project may involve all phases of project development, design or construction and may include but not be limited to the following:

1. Administer assigned CIP projects through the preliminary design phase, design and final engineering, Activities may include but are not limited to the review of plans and review of specifications, design contract change order review and approval, payment approval.

2. Manage and closely monitor CI P project budgets to ensure that projects are delivered in a timely manner and within the approved budget. Prepare and review invoices for construction projects, prepare change orders and process invoices.

3. Provide Bid Administration, and Construction Management, for sewer, water, storm drain, traffic signal and street improvements.

4. Provide Inspection services if requested and as needed for capital Improvement projects such water treatment facilities, sewer, water, storm drain, traffic signals, street improvements.

5. Provide construction management services for repair and replacement of City infrastructure.

Construction management activities which include, but are not limited to, planning, preparing and communicating schedules and progress of project a ctivities and expenditures, assisting others in establishing project schedules and milestones, setting and evaluating progress on project tasks.

6. During construction, make on -site visits; review material submittals, shop drawings and test results; respond to RFIs; draft change orders; assist city staff with contract negotiations; and review pay estimates.

7. Prepare staff reports for City Council and other advisory bodies. 178

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3. Approach to the Project 3.2

8. Oversee the preparation of technical reports and designs for approval/acceptance by the City Engineer.

9. Provide civil engineering Design Services, and Prepare Plans, estimates and develop specifications (PS&E) capital improvement projects as needed. Prepare bid packages and assist staff in advertising for construction.

10. Provide in-house personnel or sub -consultants for specialties such as, electrical, structures, survey landscape, and geotechnical engineering.

11. Provide engineering services including preliminary studies, public outreach, drawings, exhibits.

12. Assist City staff in pro cessing paperwork and/or Projects thru Caltrans Local Assistance, Caltrans Permits, other Caltrans Departments, County of Los Angeles, Metro, and other agencies for federal and state funded projects..

13. Review correspondence from state and federal permitting agencies that require response or action from City Public Works staff.

Necessary Knowledge, Skill and Abilities

1. Laws and regulations governing the design and construction of various capital projects, and other related public works.

2. Ability to direct the work of others; ability to establish and maintain effective working relationships with other outside consultants, other divisions, and the public; ability to follow written and oral instructions; ability to communicate effectively verbally and in writing.

3. Contracts, agreements, plans, specifications and procedures associated with various public works projects.

4. City government and issues of concern to property owners, contractors, private engineers, and others when dealing with the City on engineering matters.

5. Plan and schedule work, set priorities, and monitor work progress.

6. Review and check complex engineering designs, computations, plans, and studies.

7. Communicate effectively, both orally and in writing.

8. Deal tactfully and courteously with internal and external customers.

9. Respond to emergency and problem situations in an effective manner.

10. Analyze unusual situations and resolve them through application of management and engineering principles and practices.

11. Represent the City and/or Department in a variety of meetings.

12. Operate a computer and utilize a variety of software programs.

13. Deal constructively with conflict and develop effective resolutions.

3.2. Service Approach

Customer Care and Responsive Service Approach:
 Our services are founded on the principals of Total Quality Management for Total Customer Care and Satisfaction.  All telephone calls or e-mails received are returned within the same working day, or the following day. We take pride in our “Same Day Response” motto.
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3. Approach to the Project 3.3

 Transtech also provides a 24-hour emergency contact number to its clients.  Customer Care means highest quality customer service. Transtech is committed to providing “Customer Care” to the City, City's patrons, including responding quickly and effectively to the walk-in, telephone, and electronic inquiries of the public related to our services. Responsiveness is an integral part of Transtech’s “Customer Care” service approach.
 Our Contract Principal will meet with the Client’s Project Manager frequently for service evaluation and address any areas for improvements.
 Responsiveness is an integral part of Transtech’s “customer friendly” service approach. While our service is always on an “as needed” basis, our responsiveness is on “full-time” basis.  Transtech understands the importance of being able to expedite certain projects, when requested, by the City.

Structured Approach:

The following paragraphs describe our general approach to deliver projects in an efficient and cost-effective manner. A project specific approach will be provided for each assigned project and will become part of the specific contract for the specific project.
• Project Management: Our approach is to provide proactive management and attempt to identify potential issues and problems in advance and take corrective actions before they become problems. This requires extensive hands- on knowledge, experience and management skills of the p eople involved in managing the project. Our team members have extensive experience and proven track record in managing large and complex projects and bringing them to a completion on time and within budget.
• Approach to Cost Control and Change Orders: We evaluate project costs and develop feasible mitigation measures to minimize additional costs. We work as a team to solve problems or make modifications in the field to address unforeseen conditions or owner generated changes in a cost-effective manner. • Approach to Scheduling and Timely Completion of Project and Schedule Recovery: The baseline schedule should properly identify the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity durations. When s ignificant activities show that they are slipping from the baseline, we work with the contractor to develop recovery plans.
• Management of Documents: We use an electronic file management system. All construction forms, daily dairies, weekly statement of working days, etc. are stored in our electronic file system, and are per Caltrans documentation system. We provide these documents at the end of the project to the client in organized files as well as pdf files. • Safety and Security: We hold meetings with the contractor to review and discuss safety and security requirements, OSHA conformance, emergency security and safety procedures, and enforce security and safety responsibilities. • Funding Closeout: We prepare necessary closeout documentation required by t he funding agencies, submit final reimbursement documentation, follow-up on the reimbursements, and final funds balance report. • Project Closeout: We recognize that closeout is an important part of the construction process. It signifies that the new facility structure is ready to use. We methodically handle all closeout tasks to ensure a smooth transition from construction to occupancy.
• Methodology for Communication to Inform City on Work Progress: Key project team members will attend periodic project progress meetings with City staff throughout the project duration. • Electronic common project information and file sharing platform: We create and provide access to project participates a common project information and file sharing platform.

Project Control Systems:

Project controls are essential to keep complex construction projects on budget and on time. They help teams and stakeholders identify emerging risks early, before they become expensive, time- consuming problems.

With advance warning, these issues can be mitigated or avoided altogether. Project controls also give leadership the data they need to set realistic expectations, m anage subcontractors, and plan with 180

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3. Approach to the Project 3.4

confidence. During the course of a project, program and project managers use controls to monitor time and cost expenditures and compare them to project lifecycle forecasts. They also rely on them to coordinate onsite ex ecution with the milestones established during the design, procurement, entitlement, and pre - construction stages. The benefits of project controls are many. When they are put in place and used appropriately, they contribute to increased efficiency, decrea se in delays and cost overruns, and fewer claims and costly litigation.

Our staff has experience will all of the major document control software systems including Procore, Autodesk ConstructWare (which has now become Construction Cloud), and Primavera P6. In our experience all major control software programs work basically the same way and adapting from one software offering to another has a fairly small learning curve. Because the specific software is generally a choice made by the prime contractor, our staff is ready to partner with any user of any program. That said, not all projects require the ‘fire power’ associated with an expensive, sophisticated control system. Sometimes an intelligently designed filing system that stores basic Word, Excel, PDF, and email documents in the cloud is all a project really needs.

Coordination with City:

Key project team members will attend periodic project progress meetings with City staff throughout the project duration. We will maintain and establish and maintain a close working relationship with City staff. We will manage assigned projects, carefully control costs and resources, and complete assigned work on schedule. We will provide progress reports to the City at regular intervals.

Expediting Projects:

Transtech understands the importance of being able to expedite tasks, when requested, by the City.

Transtech has sufficient staff and resources to expedite projects.

Contract Administration Approach (Caltrans LAPM):

For construct ion contract administration, we follow guidelines described in Caltrans Local Assistance Procedures Manual (LAPM). Maintaining complete and accurate files is a very important aspect of managing federally funded projects. Generally, whenever the local agency is unable to produce requested data or information, it is assumed by reviewing personnel that the required actions were either never performed or not properly recorded. Organized project files can minimize these negative assumptions.

Organization and content of the project file is one indicator of effective and efficient management of the project by the resident engineer. LAPM has been prepared to aid California local agencies scope, organize, design, construct and maintain their public transportation facilities when they seek Federal Highway Administration (FHWA) funded federal-aid or state funding. This manual describes the processes, procedures, documents, authorizations, approvals and certifications, which are required in order to receive federal -aid and/or state funds for many types of local transportation projects.

DB (Design-Built) Delivery:

Transtech has extensive experience in managing DB Projects in compliance with CA Public Contract Code, CHAPTER 4. Local Agency Design-Build Projects.

Schedule Approach:

Transtech has a proven track record for completing projects on time. As part of our role as Project Managers is to develop, review, update and manage the project schedules and confirm that tasks are scheduled within reasonable and appropriate timeframes. We constantly review, monitor and update the schedule to confirm it is in compliance with the original schedule and that related coordination with external/3 rd parties/regulatory
agencies/utility companies, etc. are on track. If the look ahead schedule is not in compliance with the original schedule, we take appropriate actions to avoid potential delays. Our approach to Scheduling and Timely Completion of Project and Schedule Recovery includes having the contractor prepare a baseline schedule, which identifies the project scope, critical path, project milestones, target dates, phases and 181

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3. Approach to the Project 3.5

sequences of work, and activity durations. When significant activities show that they are slipping from the baseline, we work with the contractor to develop recovery plans.

Below are samples of schedules we work with.

SAMPLE PROJECT SCHEDULES, WHICH INCLUDES PROJECT PROGRAMMING/PLANNING, DESIGN, CONSTRUCTION 182

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3. Approach to the Project 3.6

SAMPLE OF CONSTRUCTION SCHEDULE-PRIMAVERA FOR A LARGE CONSTRUCTION PROJECT (WASHINGTON BL $38M)

SAMPLE CONSTRUCTION SCHEDULE (SINGLE NTP AND SINGLE MOVE-IN 183

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3. Approach to the Project 3.7

SAMPLE CONSTRUCTION SCHEDULE (MULTI NTP AND MULTI MOVE-IN SAMPLE 3-WEEK LOOK-AHEAD SCHEDULE

SAMPLE HOUR BY HOUR SCHEDULE FOR NIGHT-

TIME AND WEEKEND WORK
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3. Approach to the Project 3.8

Land Development and Engineering Plan Check and Inspection Transtech’s Plan Check and Inspection Capacity in numbers:
• We maintain and manage electronic plan submittal portals for over 25 cities. • In 2022, we processed and reviewed approximately 13,000 projects with 96,000 documents and performed approximately 43,000 inspections.

Quick Turn Around Time and Expedited Services / Expedited/Off -Business Hours/Weekend Services:

Transtech will provide plan checks on a quick turn- around schedule. Transtech also provides expedited service when requested. If the City receives a request fr om applicants for expedited plan check services, Transtech staff will provide additional resources to accommodate such a request. If the City requests inspection services, Transtech staff will provide additional resources to accommodate inspection request s during off business hours and weekends.

Electronic Plan Check:

Transtech provides all Electronic Plan Check. Please click here for a sample of our electronic plan check portal at one of our contract Cities. We offer electronic plan check submittal portal to our client cities at no additional cost.

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4. Project Experience 4.1

4. Project Experience

4.1. Examples of Various Projects

Examples of Street Improvements/Infrastructure (Type A-Engineering) Projects:

Washington Boulevard Widening and Reconstruction Project ($40M): Transtech provided CM/CI/Resident Engineer,
Inspector, Office Engineer Services. The project included widening and reconstruction of 2.7 miles of Roadway, Traffic Signals, Street Lighting, Landscape, Improvements at I -5 and at 710 Freeways ramps. The project was federally funded and was managed in compliance with Caltrans Local
Assistance Procedures Manual. The project was also a
Caltrans Oversight Project.

AWARD: This project was recognized as one of the projects of the year as part of the 2017 America
n Public Works
Association (APWA) BEST Award, in the category of
Transportation Projects.

Rosemead Boulevard Improvements Project ($20M): Located in the City of Temple City, this was a Federally Funded project.

Funding also included METRO Measure R and Prop C Funds.

Transtech provided Project, Program, Construction
Management, Resident Engineer, Inspection, Federal
Compliance, Labor Complia nce and Office Engineer
Services. The project included protected bike lanes,
widening and reconstruction of 2 miles of roadway.

AWARD: The project has achieved numerous awards
including a 2013 Planning Excellence in Implementation
Award from the American Planning Association, the 2014
Quality of Life Merit Award from the American Society of Landscape Architects, the 2014 Merit Award for Urban Design from the California Council of the AIA and was voted one of the “best 10 new bike lanes of 2014” from the PeopleforBikes organization.
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4. Project Experience 4.2

Atlantic Boulevard Corridor Improvement Project ($20M): This was a Federally Funded project in the City of Commerce.

Transtech provided turnkey services included construction management, resident engineer, inspection, office engineer, and funds coordinator. The project was a major street
reconstruction and beautification project along Atlantic Boulevard which improved mobility for pedestrians, trucks, and vehicles as well as provided corridor beautification with landscaped medians and other elements.

AWARD: This project was recognized as one of the projects of the years as part of the 2020 American Public Works
Association (APWA) Project of the Year Award, in the
category of Transportation Projects.

Cactus Avenue and Nason Street Improvements and 135’
Span Bridge Project ($21M): This project was part of the State Local Partnership Program SLPP Grant in the City of Moreno Valley ($21M). Transtech provided construction
management, resident engineer, in spection, and office
engineer services.

AWARD: This project was recognized with a project
achievement award by the Construction Management
Association of America (CMAA) for Construction
Management Services under the Public Works Category for $11M-$50M ranged projects.

Eastern Avenue Rehab Project ($1.5M): Located in the City of Commerce, this project was funded through City’s Measure AA Funds. The project involved Full Depth Reclaimed
Pavement Rehabilitation. Transtech provided construction management and inspection services.

AWARD: This project was recognized as one of the projects of the year awards as part of the 2017 Outstanding Local Streets and Roads Project Award Program in the Category of Roads for Efficient & Sustainable Road Maintenance, Construction & Reconstruction Projects.

Rte 71/Mission Bl Grade Separation Project ($40M): This project was a Federally Funded project located the City of Pomona and included construction of a bridge/grade
separation. Transtech provided construction management, resident engineer, inspection, labor compliance and office engineer services. Caltra ns was the oversight/jurisdictional Agency.

Bogert Trail Bridge Widening Project ($5M): Located in the City of Palm Springs, this project was a Federally Funded project. Transtech provided construction management,
resident engineer, inspection, labor compliance and office engineer services. The project involved bridge widening, retrofit, and beautification elements.

26th Street Rehab and Metrolink Station ($1M): This project was Federally Funded in the City of Commerce and included
rehabilitation of 26th Street, and Metrolink Station parking lot rehab, station platform improvements, landscape and
lighting. Transtech provided construction management,
resident engineer, inspection, labor compliance and office engineer services.
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4. Project Experience 4.3

ATP Citywide Crosswalk and Pedestrian Safety Improvement Project ($1.2M): Located in the City of Cudahy, this project included safe routes to school pedestrian safety
improvements near schools and pedestrian activity centers.

Transtech provided construction management, resident
engineer, inspection, labor compliance and office engineer services.

El Monte, Temple City Blvd, and Various Citywide Locations HSIP Projects ($1.8M): Located in the City of Temple City, this project was a Federally Funded through Highway Safety
Improvement Project (HSIP) program. It included asphalt roadway resurfacing, markings & striping, traffic safety improvements such as updated traffic si gnal heads and
speed radar feedback signs, and updated street signage.

Transtech provided construction management, resident
engineer, inspection, labor compliance and office engineer services.

Middleton Street Elementary School Safe Routes to School Improvements Project ($500K): Located in the City of
Huntington Park, this project was part of the Safe Route to School program and included pedestrian safety
improvements, bulb outs, ADA compliant PCC curb ramps,
sidewalk improvements, updated signage, strip ing and
markings. Transtech provided construction management,
resident engineer, inspection, labor compliance and office engineer services.

Slauson Avenue ADA Improvements and Tree Replacement
Project ($1.5M): Located in the City of Commerce, this
project was funded through City’s Measure AA Funds. The project included removal of 149 overgrown Ficus trees that displaced the sidewalk in some areas up to 2 feet high and replaced them with new ADA compliant sidewa
lk and
planted 433 drought tolerant trees in their place. Transtech provided construction management and inspection,
services.

Parking Lot Improvements Projects ($550K): Located in the City of Temple City, this project included new parking lot signage, asphalt resurfacing, construction of trellis, new lighting, electrical vehicle charging station infrastructure, landscaping, and drainage. Transtech provided construction management, and inspection services.

Examples of Vertical (Type B-Building) Projects:

City of Whittier, Uptown Parking Structure ($12M): The project involved construction of a 4 story, 450 stall parking structure, and includes elements such as bicycle and motorcycle parking and provisions for future photovoltaic pane ls. The project was delivered as DBB.

Transtech served as Construction Manager. This project is located in Whittier.
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4. Project Experience 4.4

Renaissance Plaza ($15M): This project was located in the City of Alhambra and included a parking structure, 10 plex movie theater, retail, and plaza. Transtech served as the City’s Building Official, Plan Checker and Inspector for this project including construction manager of th e parking structure, public plaza, and other improvements.

Rosewood Community Center ($25M): Transtech was retained by the City of Commerce to take over the management of this multimillion - dollar facility which was 2 years behind schedule. Within 5 months, Transtech brought the construction to substantial completion level allowing the City to start the move-in process, and 2 months after, the facility was opened for public use.

Garfield Avenue Parking Structure ($8.5M): This project included a 5 - story level, 600 space parking structure as part of the Alhambra Redevelopment Agency and Downtown Redevelopment. Transtech provided plan check, inspection, construction management and owner representative services.

Riverside County Transportation Commission, Corona Main Street Metrolink Parking Structure and Pedestrian Bridge (25M): This project is in Corona and included 6 level, approximately 1,000 space parking structure, and a pedestrian bridge over railroad tracks. Transtech provided inspection and construction management services for the construction of this federally funded project.

City of Alhambra Civic Center Library Project ($25M): Transtech provided plan check, inspection, construction management, and owner representative services, the project included construction of a 45,000 SF Library with an underground parking garage.

City of San Bernardino Santa Fe Depot/Metrolink Parking Structure and Historic Santa Fe Depot Renovation Project ($25M): This project included The Parking Structure involved the construction of a 3- level parking structure for 350 cars. Historic Santa Fe Depot Renovation involved renovation for adoptive reuse of 60,000 sf historical Santa Fe Train Depot.

Examples of Park Projects:

Ontario Great Park DB (Design -Build
Project). ($45M): The project is being
delivered under DB delivery.

Transtech is City’s Owner’s
Representative/Program Manager.

City of Temple City, Primrose Park
($4M, Prop 68 Funding): The project
included constructing a new park with
playground, landscaping, parking lot,
concrete plaza, lighting, drainage,
ADA improvements.

City of Monterey Park, Citywide
Parks Improvement Project
($6.5M): This project included
installation of park eq uipment
(playground, picnic shelters,
benches), construction of ADA
improvements at 13 parks.
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4. Project Experience 4.5

City of Commerce/Caltrans, I -5
Freeway/Washington Bl SB on and off
Ramps Landscape Improvements
($3M, Federally Funded): The project
included, Landscape, Improvements
at I-5 and at 710 Freeways ramps.

City of Alhambra, Almansor Park
Improvements Project ($2.5M): The
project included construction of new
basketball courts, restroom facilities,
shade structure, new drainage
systems, new lightings, and updated
landscaping and irrigation, and PCC
walkways.

City of Cudahy, Soccer Field
(synthetic turf) and Park
Improvements Project ($2M,
CDBG Funded): The project
included constructing a new
soccer field with artificial turf on
existing baseball field,
landscaping, parking lot,
concrete plaza, lighting,
drainage, ADA improvements.

City of Huntington Park, Salt Lake
Park Splash Pad Project ($1M): The
project included installation of splash
park.

City of Fontana, South Fontana Park
($15M): The project included an 18-
acre park with 4 artificial turf
soccer/football fields, sports lighting,
playground/tot lot, walking path, 2
Restroom/Concession Building, shade
structures, fencing. Transtech is
providing inspection services.

City of Temple City, Pocket
Park/Parking Lot Improvements
Projects ($1M): The project
included new park/parking lot
signage, trellis, landscaping,
drainage, lighting, electrical
vehicle charging station
infrastructure for future
implementation.

Examples of Civil Engineering Projects:
• 2016, 2017, 2018, 2019, 2020, 2021, 2022 Annual City-wide Street Rehabilitation Project, City of Commerce: Prepared Design/PS&E as well as provided construction management and inspection services. Cost: $20m. • 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022 Annual City -wide Street Rehabilitation Project, City of Temple City:

Prepared Design/PS&E as well as provided construction management and inspection services. Cost: $10m. • 2019, 2020, 2021, 2022 Annual City-wide Street Rehabilitation Project, City of West Covina: Prepared Design/PS&E as well as provided construction management and inspection services. Cost: $3m. • Water Improvement Project, Location 2, Nicolet St., Cottonwood Rd., George St., 12 th St., 114th St., City of Banning:

The project involved installation of new 8” and 12” D.I. watermain, water service laterals, fire hydrant, water meters and other miscellaneous improvements. Cost: $1.5m.
• Agnes Ave Water and Sewer Improvements, City of Lynwood: The project involved installation of waterline, sewer line, and street rehabilitation, AC reconstruction, concrete improvements. Completed: 2021. Cost: $3m. • CSUSB (Cal State SB University) San Bernardino Campus Access Road: Prepared PS&E and provided construction administration for the projec t. Improvements included approximately 1- mile street, water, landscape, grading, drainage, street lighting and various other improvements. Cost $5m. • City of San Bernardino Campus Parkway Roadway Design: Prepared PS&E as well as provided construction management and inspection services for the project. Improvements included street, water, sewer, storm drain, landscape, street lighting, traffic signal, and signing and striping. Cost $6m. 190

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4. Project Experience 4.6

• Alameda Corridor Agency East (ACE) Rail Grade Crossing Jumpstart Improvement Project: Prepared PS&E for Federally Funded Jump Start Improvement Package #1 -Rail Grade Crossing Improvements for Alameda Corridor Agency East (ACE). Project involved 6 agencies and 14 locations in Los Angeles County. Work involved roadway realignment and reconstruction, signalization, traffic control, and construction phasing as well as related improvements such as storm drain, water, sewer landscaping, underground utilities, etc. Cost $8m. • Shandin Hills Specific Plan: Provided planning engine ering services for the preparation of the Specific Plan and Tentative Map. The project is a proposed 240- acre 1049 dwelling unit community in the City of San Bernardino.

Drafted the Specific Plan and prepared the master tentative map. • Arrowhead Springs Specific Plan (including annexation into the City): Approximately 4,000-acre site at the foothills of San Bernardino Mountains, and includes 1,500 to 2,000 residential units, 1,000,000 square feet of commercial and office space, 199-acre/18-hole public golf course, renovation, and reuse of the historic Arrowhead Springs Hotel with a new 115 room annex, new 300-room hotel, a conference center, 14-acre corporate office area. • Eagle Bice, Muscupiabe Land Area Infrastructure Master Plan (Devore area in San Bernardino): Drainage, Sewer and Water Master Plan: Approximately 500- acre area for future 1,100- unit master planned community. The project also included a full infrastructure (roadways, storm drain, water, sewer, parks, and utilities) needs and assessment and cost analysis for this future development.
• University of California, Riverside, West Campus Infrastructure: Prepared West Campus Infrastructure Development Design/Study, which identified utility and surface infrastructure requirements, and how these improvements could be phased to accommodate proposed campus growth, for an area of 236.8 acres to support approximately 5 million gross square feet of academic, research, support, and student housing facilities. • City of San Bernardino Water Projects: Design and construction management of 3500 feet of 20 to 36- inch ductile iron water transmission main in the City of San Bernardino for the development of University Park. Design of over 10,000 feet of 8 thru 12-inch DIP water main for water distribution. Structural arch design for road crossing over the Dept of Water Resources 109-inch Santa Ana pipeline.
• City of Riverside Water Projects: Water distribution analysis and computer modeling for University of Californ ia Riverside West Campus expansion infrastructure project.

Examples of Traffic Engineering Projects:

FULL TRAFFIC IMPACT REPORTS & PARKING ANALYSIS
Client Project Title Brief Summary
City of San Bernardino City General Plan Update Transtech Prepared The Circulation Element And EIR/Traffic Study For The City’s 2005 General Plan Update. The Proposed Land Use Plan And Its Impacts Were Analyzed. The Study
Included Approximately 100 Intersections And 80 Street
Segments. Future Traffic Condition Scenarios Were Developed.

UC Riverside West Campus Development Project Determine Potential Impacts On The Surrounding Circulation System With The Development Of An Expanding Campus, Site And Student Enrollment.

City of Lawndale City-Wide Parking Study The Study Took A Comprehensive Look At The Parking Supply And Demand Issues That Explain The Parking Deficiencies In The City. The Study Conducted A City -Wide Occupancy Survey Of Both On- Site And On- Street Parking And Described Options Developed To Address The Deficiencies.

City of Industry Grand Central Material Recovery
Facility, Restaurant Depot, Costco
Prepared Comprehensive Area Wide Traffic Impact Study To Identify The Potential Impacts Associated With These
Developments.

City of San Marcos San Elijo Ranch Development
EIR/Traffic Study
Prepared An EIR/Traffic Impact Study For A 3,200 Unit San Elijo Ranch Development Project. The Study Area Encompassed A 5 Mile Radius From The Center Of The Development.
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4. Project Experience 4.7

FULL TRAFFIC IMPACT REPORTS & PARKING ANALYSIS
Client Project Title Brief Summary
Various Cities Cudahy, Carson, Alhambra, Temple
City, San Gabriel, Huntington Park
Preparation o f Full PSRE Traffic Project Reports for Various Funding Applications. This included Analysis of Existing Condition, Future Conditions, Level of Service, Accident History and Recommendations.

City of Alhambra Garfield Avenue Lane Reduction
Review
Preparation Of Study Assessing The Potential For Reducing The Number Of Travel Lanes And Parking Near The City’s Business Center To Improve Traffic Flow And Safety.

City of Commerce Various Focused Traffic Impact Analysis with Emphasis on Safety
Preparation Of S everal Traffic Studies To Identify And Evaluate The Traffic Impacts In Particular Safety As A Result Of The New Washington Boulevard Street Configuration.

City of Alhambra Various Streets to Assess the Impacts of Cut-Through Traffic. One included a
Multi-Jurisdictional Review with the City
of South Pasadena for the Pine Street
Cut-Through Traffic Assessment
As Part Of Ongoing Efforts To Improve Safety, Reduce Accident Potential And Improve Traffic Conditions On Pine Street Between Huntington Drive An d Atlantic Boulevard, Studies Were
Conducted And Recommendations Developed For City
Council’s Consideration. Project Went Through City Council, Traffic Commission Review As Well As Included Coordination With City of South Pasadena.

City of Alhambra Traffic Calming Studies on Norwood,
Elm Street, Marguerita Avenue, Garvey
Avenue, Glendon Way, Shorb Street,
Front Street, Main Street
A Review of Existing Traffic Patterns And Volume Entering And Exiting These Streets To Assess The Magnitude Of Traffic Currently Using Residential Streets In Order To Bypass Congestion On Adjacent Major Streets. Information Was Presented To City Staff And Recommendations And Improvements Presented To The
Traffic Commission.

City of Temple City Traffic Calming Studies on Encini ta Avenue, Arden Street, Olive Street
A Review Of Existing Traffic Patterns And Volume Entering And Exiting These Streets To Assess The Magnitude Of Traffic Currently Using Residential Streets In Order To Bypass Congestion On Adjacent Major Streets. Information Was Presented To City Staff And Recommendations And Improvements Presented To The
Traffic Commission And City Council.

City of Inglewood North City Traffic Calming Traffic Calming Study For The Residential Area Bordered By Centinela Avenue To The South, La Cienega Blvd To The West, La Brea Avenue To The East And Slauson To The North. Transtech Prepared An Initial Review Of The Traffic Patterns And Volume Entering And Exiting The Above Mentioned Neighborhood.

City of Alhambra Fremont School and Various
Elementary Schools in the City (School
Site Review)
Studies Included A Site Assessment Of Current Drop Off And Pick Up Policies As Well As Review Of Existing Signage And Striping.

Recommendations For Valet Programs And Updated S ignage And Striping.

City of Temple City Longden Elementary School (School
Site Review)
Review of Traffic Volume, Parking Conditions, Existing Circulation Surrounding the School Site. Recommendations Included New Valet Lanes, Turning Prohibitions, Upgraded Signage And Striping. Presentation To Traffic Commission And City Council.

City of Rosemead Francis Elementary School, Rice
Elementary School, Monterey Vista
School, Willard Elementary School
(School Site Review)
Tasks Involved An Assessment Of Existing Drop Off Procedures And Traffic And Parking Needs Surrounding Each School, Report Preparation And Recommendations For Updated Signage,
Parking Areas Valet And Warrants For Additional School Crossing Guards. Presentation Of Report And Recommendations To City Staff And School District Personnel.

Various Cities Various Focused Reports Prepared for
Public Works or Traffic Dept.
(Preparation of Warrants for All -Way
Stop, Traffic Signals, Beacons and
Pedestrian Devices)
Prepared Traffic Review With Existing Conditions Analysis, Observations, Counts For The Preparation Of Various Warrants Using CAMUTCD and CVC. Went to PW and Traffic Commission 192

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4. Project Experience 4.8

FULL TRAFFIC IMPACT REPORTS & PARKING ANALYSIS
Client Project Title Brief Summary
Various Cities Citywide Engineering and Speed
Surveys (Preparation of City -Wide
Engineering and Speed Survey)
Prepared The City -Wide Engineering And Speed Surveys.

Transtech Staff Is Radar Certified With The Rio Hondo College Justice Center.

City of Alhambra Review of Development Projects in Surrounding Cities that May Affect Alhambra (Hotel Projects from MP) (Peer Review of Traffic Studies Prepared by Outside Consultants Submitted to Client Cities) City of Temple City The Terraces, Camelia Square, Mixed Use Project (Peer Review of Traffic Studies Prepared by Outside Consultants Submitted to Client Cities)

Examples of Land Development Plan Check and Permit Inspection Projects:

Agency: CITY OF TEMPLE CITY
Project: Blossom Walk Residential Development (Valuation $6M). This development includes 24- unit condominiums and 4 single family homes.

Transtech provided following services:
• Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
• Engineering Plan Check, Map Check, and Permit Inspection. • Building Plan Check and Inspection.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF SOUTH EL MONTE
Project: Chico Residential Development (Valuation $15M). This development includes 13 buildings with 70 residential units.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF COMMERCE
Project: Warehouse with Office Space Development (Valuation $20M). This development includes one -story of warehouse with mezzanines for office use of 114,898 square feet of total floor area in a 5.65-acre lot.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.
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4. Project Experience 4.9

Agency: CITY OF ALHAMBRA
Project: Main Street Collection (Valuation $23M). This development includes 4 -story mixed -use project with 8,200 s ft retail space, 52 condos, 9 live/work units, 19 townhomes, and 6 shopkeeper units.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF WEST COVINA
Project: Medical Center Building (Valuation $20M). This project is a new Medical Office Building of approximately 55,000 sf that will operate 24/7 providing a radiation oncology department and infusion department.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

Agency: CITY OF WEST COVINA
Project: Asteria Residential Development (Valuation $40M). This development includes 158-unit residential homes.

Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.

4.2. References

CITY OF COMMERCE (Year started and completed: 2015 – Ongoing Service) Contact: Vilko Domic, Assistant City Manager ; T: 323 -722-4805; E:
[email protected]
Services Provided: City Engineering Services; Traffic Engineering; CIP Management; Federally Funded Project Management; Engineering Design; Public Works Permit Inspections; Map Check; Building & Safety Services (Building Official, Plan Check, Inspection)

CITY OF SOUTH EL MONTE (Year started and completed: 2018 – Ongoing Service) Contact: Rene Salas, Interim City Manager, T: Phone: 626 -579-6540, E:
[email protected]
Services Provided: City Engineering Services; Traffic Engineering; CIP Management; Federally Funded Project Management; Engineering Design; Public Works Permit 194

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4. Project Experience 4.10

Inspections; Map Check; Building & Safety Plan Check

CITY OF ALHAMBRA (Year started and completed: 1993 – Ongoing Service) Contact: Andrew Ho, Community Development Director; T: 626 -570-5041; E:
[email protected]
Services Provided: City Engineering Services; Traffic Engineering; CIP Management; Federally Funded Project Management; Engineering Design; Public Works Permit Inspections; Map Check; Building & Safety Services (Building Official, Plan Check, Inspection)

CITY OF TEMPLE CITY (Year started and completed: 2013 – Ongoing Service) Contact: Bryan Cook, City Manager; T: 626-285-2171; E: [email protected] Services Provided: City Engineering Services; Traffic Engineering; CIP Management; Federally Funded Project Management; Engineering Design; Public Works Permit Inspections; Map Check; Building & Safety Services (Building Official, Plan Check, Inspection)

CITY OF MONTEREY PARK (Year started and completed: 2013 – Ongoing Service) Contact: Shawn Igoe, Director of Public Works; T: 626-307-1320; E:
[email protected]
Services Provided: City Engineering Services; Traffic Engineering; CIP Management; Federally Funded Project Management; Engineering Design; Public Works Permit Inspections; Map Check; Building & Safety Services (Building Official, Plan Check, Inspection)

CITY OF WEST COVINA (Year started and completed: 2019 – Ongoing Service) Contact: Paulina Morales , Acting City Manager; T: 626- 939-8401; E:
[email protected]
Services Provided: City Engineering Services; Traffic Engineering; CIP Management; Federally Funded Project Management; Engineering Design; Public Works Permit Inspections; Map Check; Building & Safety Services (Building Official, Plan Check, Inspection)

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5. Qualifications of Proposed Personnel 5.1

5. Qualifications of Proposed Personnel

5.1. Project Organization Chart

MICHAEL ACKERMAN, PE, QSD/P,
QISP
Sr. Engineer
(City Engineering, Dev. Review, Plan
Check, CIP Management)
 20 yrs of experience.
 Serves as City Engineer at various TT Contract
Cities.
 Prior experience includes working for public
agencies and Caltrans.

OKAN DEMIRCI, PE, QSD/P
Sr. Project Manager
(CIP, Program, Project, Construction
Management)
 12 yrs of experience.
 Oversees CIP Management Operations and
Staff.
 Extensive experience in Fed Funded Projects
and Caltrans LAPM.

MARIA FRASER, PE, QSD/P
Sr. Engineer
(City Engineering, Dev. Review, Plan
Check, CIP Management)
 33 yrs of experience.
 Serves as City Eng., PM, Plan Checker at
various TT Contract Cities.
 Prior experience includes working for public
agencies as City Eng, CIP Manager

AZITA FAKOORBAYAT, PE
Sr. Engineer
(City Engineering, Dev. Review, Plan
Check, CIP Management)
 30 yrs of experience.
 Serves as City Eng., PM, Plan Checker at
various TT Contract Cities.
 Prior experience includes working for public
agencies as Sr. Eng, PM, Assist. City Eng.

AHMAD ANSARI, PE
Sr. Engineer
Contract Principal
 30 yrs of experience.
 Serves as City Engineer at various TT Contract Cities.  Prior experience includes working for public agencies as PW Director, City Engineer.

JOSEPH DEPERALTA, PE, QSD
Sr. Engineer
(Civil Engineering, Dev. Eng., Plan
and Map Check, SWQ, SWPPP
Review, CIP Design)
 30 yrs of experience
 Diverse experience in a wide variety of
projects.

DAVID RAGLAND, PE, PLS, QSD/P, QISP
Sr. Engineer
(Civil Engineering, Dev. Eng., Plan
and Map Check, SWQ, SWPPP
Review, CIP Design)
 35 yrs of experience
 Licensed Civil engineer and Land Surveyor.
 Diverse experience in a wide variety of
projects.

CARLOS PINEDA, PE, QSD/P, LEED
Sr. Engineer
(Civil Engineering, Dev. Eng., Plan
and Map Check, SWQ, SWPPP
Review, CIP Design)
 30 yrs of experience
 Diverse experience in a wide variety of
projects.

JOHN OSKOUI, PE
Sr. Engineer
(City Engineering, Dev. Eng.,
Support)
 30 yrs of experience.
 Serves as City Eng., PM at TT Contract Cities.
 Prior experience includes working for public
agencies as PW Director, City Engineer.

ALI ZAGHARI, PE, PMP
Sr. Engineer
(Project Management Support,
Caltrans Coordination, QC/QA)
 35 yrs of experience.
 Prior experience includes working for Caltrans
Distr 7, Transp. Management & Operations at
various capacities, including serving as Dep.

Distr. Director, Traffic Operations.

CRAIG M. WHEELER
Sr. Construction Manager/Sr.

Inspector
(Construction Management and
Inspection)
 30 yrs of experience.
 Serves as Sr. CM, Sr. Insp. on CIP Projects.

JEFFREY KAO, PE, CASp, CBO
Sr. Engineer
(Dev. Eng. Plan Check, ADA -CASp
Review)

MELISSA DEMIRCI, RSP
Principal
(Municipal Services, Governmental
Affairs Support)
 12 yrs of experience.
 prior experience includes working at the City
of Los Angeles, Mayor’s Office Energy and

Specialty Sub-consultants (if needed):
• Geotechnical Engineering and Materials Testing Support: Geo-Advantec, Inc. www.geoadvantec.com
• Labor Compliance, Grant Admin, Fed Funded Projects Compliance Support: Avant Garde, Inc. (DBE/WBE Firm); www.agi.com.co

MOHAMMAD MOSTAHKAMI, PE
Sr. Engineer
(City Engineering, Dev. Eng.,
Support)
 30 yrs of experience.
 Serves as City Eng., PM at TT Contract Cities.
 Prior experience includes working for public
agencies as PW Director, City Engineer.

BAHMAN JANKA, TE
Sr. Traffic Engineer
(Traffic and Transportation
Engineering and Planning)
 30 yrs of experience.
 Serves as City Traffic Eng. at TT Contr. Cities.
 Prior experience includes working for public
agencies as City Traffic Engineer.

JANA ROBBINS, PTP, RSP
Sr. Transportation Planner
(Traffic and Transportation
Engineering and Planning)
 25 years of experience.
 Serves as Sr. Traffic and Transportation
Planner. at TT Contr. Cities.
 20 yrs of experience.
 Prior experience includes working as a
structural engineer.

ALI CAYIR, PE
Principal Engineer
(QC/QA, Management Support)
 30 yrs of experience.
 Served as Interim PW Dir, City Engineer,
Traffic Engineer at various TT Contract Cities.
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5. Qualifications of Proposed Personnel 5.2

Specialty Sub-consultants (if needed):

• Geotechnical Engineering Support: GEO-ADVANTEC, Inc. www.geoadvantec.com. Geo -Advantec offers comprehensive services in various areas from site feasibility evaluation thought project completion for a wide range of projects and services, which include: Geotechnical Eng.; Eng. Geology; Geotechnical Earthquake Eng.; Geotechnical Instrumentation; Pavement Eng.; Forensic Geotechnical Eng.; Grading Monitoring and Field Testing; Soils & Materials Laboratory Testing; Special Inspection Services. Geo-Advantec owns a certified laboratory accredited by AMRL (ASSHTO Materials Reference Laboratory), in conformity to the requirements of the AASHTO Accreditation Program (AAP), AASHTO R- 18, ASTM D3740 and ASTM E329; C CRL (Cement and Concrete Reference Laboratory); Caltrans; DSA (the Department of the State Architects); Army Corp of Engineers.

• Funding / Labor Compliance Support: AVANT GARDE, Inc. (DBE/WBE Firm); www.agi.com.co. Established 15 years ago, Avant-Garde is a progressive full -service public agency firm. The firm is working with various programs and projects throughout the entirety of Southern California, including counties of Los Angeles, Riverside, Orange, and San Bernardino. Transtech works with Avant -Garde exclusively in many Cities for the administration of Fed Funds and Labor Compliance.

5.2. Staff General Qualifications

Transtech has a large pool of well experienced staff with credentials and certifications and proven track record in providing City Engineering Services in a timely, efficient, cost -effective and customer friendly manner:
• Our staff and resources include approximately 200 staff, including project managers, civil engineers, designers, traffic and transportation analysts, technicians plan and map checkers, surveyors, inspectors, construction managers, building officials, building plans examiners, building inspectors, planners and support personnel.
• One of the unique qualifications of Transtech is that we serve public agencies as municipal contract service providers. Several of our senior staff members have previously worked for Public Agencies in various capacities, such as Public Works Director, City Engineer, City Traffic Engineer, CIP Manager, Building Official, Planner, and various other capacities. • We have extensive experience working with Public Agencies in similar assignments . We are accustomed to working with governmental agencies , and have a good understanding of public agency issues, procedures, and policies.

Licenses and Certificates of the Firm and Staff Members in Diversified Fields:

Several of our engineers are licensed as Professional Engineers by the State of California Board for Professional Engineers, Land Surveyors, and Geologists (BPELSG).

Our staff professional licenses, registrations and certifications include:
• PE (Licensed Civil Engineer
• TE (Licensed Traffic Engineer)
• PLS (Licensed Land Surveyor)
• QSD (Construction General Permit Qualified SWPPP Practitioner) • QSP (Construction General Permit Qualified SWPPP Developer) • QISP (Industrial General Permit Qualified Industrial Stormwater Practitioner) • PMP (Professional Transportation Planner)
• RSP (Registered Safety Professional)
• CASp (Certified Access Specialist)
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5. Qualifications of Proposed Personnel 5.3

• PMP (Certified Project Management Professional)
• CPSWQ (Certified Professional in Storm Water Quality
• CPESC (Certified Professional in Erosion and Sediment Control) • LEED AP (Professional with specialty credential with knowledge in green building practices • Registered Construction Inspector by American Construction Inspectors Association

Also, several of our staff members are certified by the International Code Council (ICC). We have staff who have reached the highest possible level of code administration with the Master Code Professional designation certification from the ICC . In addition, some of our staff members are certified as Fire Plan Checkers and Inspectors, as we provide these services to some agencies.

5.3. Resumes

Following are Resumes of some of our staff members who may be involved in providing various services:

AHMAD ANSARI, PE, Contract Principal
Education
• BS in Engineering, MBA
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Ansari has over 30 years of past experience in City and County Public Works and has worked at several municipalities in Southern California, including:
• City of Moreno Valley- Public Works Director/City Engineer • City of Rialto- Public Works Director/City Engineer
• City of Perris- Public Works Director
• City of Pomona- Deputy Public Works Director/Assistant City Engineer.

He has managed CIP Programs and Public Works Operations, and served as the responsible in charge of numerous multi-disciplinary teams, including:
• Capital Improvement Program project management and delivery • Real Property/Right of Way acquisition and management • Traffic and Transportation engineering
• Private Development/Entitlement process review and approval • Maintenance and Operations i ncluding roads, storm drains, sewers, parks, facilities, traffic signals, signs/striping, fleet
• Special Districts, Landscape/Lighting Assessment
• Electric Utility

Mr. Demirci completed Caltrans Resident Engineer Academy, very familiar with the management and administration of federally and state funded projects in compliance with Caltra ns Local Assistance Procedures Manual (LAPM).

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5. Qualifications of Proposed Personnel 5.4

Mr. Demirci works as CIP Program Manager at various Transtech’s Contract Cities and manages various capital improvement programs including state and federal funded programs. Mr. Demirci’s experience also includes working as Resident Engineer, Project Mana ger and Construction Manager on various projects (including federal and state funded projects).

MICHAEL ACKERMAN, PE, QSD, QSP, QISP, Sr. Engineer
Education
• BS in Engineering
Registrations/Certifications
• RE Academy, Caltrans
• Water Pollution Control Compliance on Construction Sites for RE, Caltrans • Construction Program Management Workshop, FHWA
• Field Office Procedures Course, Caltrans
• California Work Zone Inspection – High Speed, Caltrans • Asphalt Concrete Inspection and Rehabilitation Strategies, Caltrans Highlights
Mr. Ackerman has over 20 years of experience. At Transtech, he has been working as a Sr. Engineer at various Transtech City Engineering Contracts. He has served at various Cities under Transtech’s City Engineering Contracts, including Temple City, Huntington Park, and Alhambra. He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Mr. Ackerman’s experience also includes working at Caltrans and other agencies:
o Caltrans District 8: Mr. Ackerman was a civil transportation engineer for Caltrans District 8 where he was involved in the design and construction of various projects. • City of San Bernardino: Mr. Ackerman was involved in various projects, including Development Review and Plan Check, Design and Project Management.
• City of Huntington Park: Mr. Ackerman worked as contract City Engineer under Transtech’s municipal services contract and later as City Engineer and Interim Director of Public Works under the City.

MARIA FRASER, PE, QSD, QSP, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Ms. Frazer has over 33 years of experience in design, planning, project Management and construction of public works and commercial development infrastructure field. Ms. Fraser ha s spent the last four (4) years in the public sector as the Capital Improvements Program Manager for the City of Chino. Her responsibilities include planning, managing, and directing the work of a division of the Public Works Department staffed by professi onal and sub -professional engineers.. She has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, cit y council and other governmental agencies.

As the Public Works CIP Manager, Ms. Fraser has been responsible for the programming, designing and delivery of multi-disciplinary capital improvement program projects, including street, water, sewer, storm drain, transportation, paving and slurry maintenance program, and other infrastructure systems.

Ms. Fraser is competent in the management and coordination of all construction activities ensuring that the projects are delivered with regards to safety, quality, program and cost.

As the CIP Engineering Manager, Ms. Fraser assumed the role of Acting Public Works Director when the PW Director is away. During the Public Works Directors absence, she participated in the weekly Executive 199

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5. Qualifications of Proposed Personnel 5.5

Management Team (EMT) and responsible for decision making during his absence.

Ms. Fraser’s experience also includes working at various positions for public and private agencies including:
• City of Palm Desert, City Engineer
• City of Chino, Senior Project Manager:
• City of Adelanto, City Engineer:
• Consultant for the Caltrans’s District 8 NPDES unit as Storm Water Coordinator/Water Pollution Control Manager CLM Professional Services
• Fraco Engineering Consultants, Principal Engineer

AZITA FAKOORBAYAT, PE, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Ms. Fakoorbayat has over 25 years of experience. She has a broad knowledge of municipal government operations, including preparation and presentation of st aff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Recent Experience with Transtech’s contract Cities:

Contract CIP Project Manager, City of Chino: As contract CIP Project Manager, coordinate various CIP projects throughout project design phase, including concrete, asphalt, storm drain, sewer, water, grading, traffic signal, accessibility. Conduct design review, PS&E review, constructability and biddability review, and manage design phase of various CIP projects, and manage and coordinate various CIP projects with various design engineers to ensure project design phases are completed within time and budget, and proceed with construction.

Public Agency Experience:
• Principal Engineer, City of Costa Mesa, CA
• As Principal Engineer, perform a broad range of highly complex and professional • Civil Engineer I, Pierce County Public Works Utilities and Transportation • Services, Design Section, Tacoma, WA
• Assistant City Engineer, City of Sumner, Sumner, WA
Private Consulting Experience:
• Senior Project Manager, Afb Group, Laguna Niguel, Ca
• Senior Project Manager, Berryman & Henigar, Santa Ana, Ca • Project Manager, CNC Engineering, Newport Beach, Ca
• Senior Design Engineer/ Project Manager, Harding Lawson Associates Group Inc., Bellevue, Wa

CARLOS A. PINEDA, PE, QSD, QSP, LEED, Project Manager (Service Category: Design Services) Education
• BS in Civil Engineering,
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Pineda has over 30 years of experience in c ivil engineering and project management. He has extensive experience working for both private and public sectors. He has participated on numerous multi-disciplinary teams dealing with the planning and development of civil and traffic engineering, urban and rural development, and public works projects. He has served as Principal Project Manager for a variety of projects. Public works design experience covers a wide variety of projects, including the improvement of major arterials, secondary highways and collectors, flood control and drainage projects, water and waste water projects, ADA retrofit, and safe routes to school projects. He has a good understanding and knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies. Private sector design experience covers a wide range of projects including residential master planned co mmunities and “in tract” 200

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5. Qualifications of Proposed Personnel 5.6

residential improvements. In -tract residential improvements included the design and construction of domestic and reclaimed water infrastructure to serve the new developments.

DAVID RAGLAND, PE, PLS, QSD, QSP, Sr. Engineer
Education
• Humboldt State University, CA, Bachelor of Science
Registrations/Certifications
• Registered Civil Engineer
• Licensed Land Surveyor
Highlights
Mr. Ragland is a civil engineer and land surveyor has over 30 years of diverse experience in a wide variety of projects in civil engineering. He has managed numerous multi -disciplinary teams dealing with the planning, engineering, entitlement, environmen tal permitting, development and construction of urban and rural development, and public works projects. His experience also includes special emphasis on complex grading and hillside developments (has worked on the civil engineering and development of more than 40,000 acres of hillside properties), preparation of due diligence and project feasibility analysis, through conceptual planning and design to entitlement and construction.

JEFFREY KAO, PE, CBO, CASp, ICC Certified Building Official, Plans Examiner and Inspector Education
• MS, BS Civil Engineering, Cal Poly
Registrations/Certifications
• Registered Civil Engineer; CASp
• ICC Certified Building Official, California Building Plans Examiner, CalGreen Inspector, CalGreen Plans Examiner, Mechanical Plans Examiner, Plumbing Plans Examiner, Building Inspector Highlights
Mr. Kao has over 20 years of experience and has been working at Transtech as Deputy Building Official, Senior Plans Examiner, On-Site Over the Counter Plans Examiner and performed plan checks for a variety of residential and commercial projects in Cities of Alhambra, South Pasadena, and Temple City. Mr. Kao has broad knowledge of building and safety operations, including working in the capacity of Deputy Building Official and Plans Examiner. His past experience includes working as a structural engineer for 4 years at a structural design firm.

ALI F. ZAGHARI, PE, PMP, Sr. Engineer
Education
• MS, BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Zaghari has over 35 years of experience in Transportation Management & Operations at various capacities in the California Department of Transportation (Caltrans). His career path includes a number of key managerial positions in Caltrans leading to his last position as the Deputy District Director (DDD) for Traffic Operations at Caltrans District 7 in Los Angeles. As a member of District 7 Executive Team, Mr.

Zaghari was responsible for policy, development and implementation of the traffic operations assets and the safe mobility of all users of the State Highway System (SHS) consisting of approximately 1500 center miles of freeways and conventional highways in Los Angeles and Ventura counties. He managed an operating budget of approximately $70M encompas sing both operations management and capital outlay support needs. The organization under his leadership included critical functions such as Intelligent Transportation Systems (ITS), Traffic Design, District Traffic Manager (DTM), Corridor Management, System Performance, and Encroachment Permits.

JOHN OSKOUI, PE, Sr. Engineer
Education
• MS, Structural Engineering, Cal-State Fullerton
• BS Civil Engineering, University of North Carolina
Registrations/Certifications
• Registered Civil Engineer
Highlights
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5. Qualifications of Proposed Personnel 5.7

Mr. Oskoui, has over 30 years of past experience in City and County Public Works and has worked at several public agencies in Southern California:
• City of Downey – Assistant City Manager and Public Works Director • Anaheim Union HS District – Director of Planning, Design and Construction • Advanced Applied Engineering – Vice President of City Services • Long Beach Unified School District – Director of Maintenance and Work Control • City of Lynwood – Engineer/Assistant PW Dir/Director of Facilities

JOSEPH DEPERALTA, PE, QSD, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Peralta has approximately 30 years of experience. His experience includes working as contract/consultant City Engineer, Plan Checker, Design Engineer for various Cities. His experience includes dealing, coordinating and navigating thru the permitting processes with municipal, county and state level and other governmental agencies, architects and consultant, utility companies, and regional entities, including Caltrans, Water Quality Board, AQMD, US Corps of Engineers, Department of Fish and Game, Union Pacific Railroad and others.

MOHAMMAD MOSTAHKAMI, PE, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Registered Civil Engineer
Highlights
Mr. Mostahkami has o ver 35 years of experience. His experience includes working for various Public Agencies as Public Works Director, City Engineer, Project Engineer, Plan Checker, Designer, including for the Cities of:
• Downey, PW Director
• South Gate, PW Director, City Engineer,
• Arcadia, Civil Engineer.

BAHMAN JANKA, TE, Sr. Traffic Engineer
Education
• MS, BS in Civil Engineering
Registrations/Certifications
• Registered Traffic Engineer
Highlights
Mr. Janka has over 35 years of experience in Traffic Engineering and Transportation Planning.

He has served as City Traffic Engineer and Transportation Director for public agencies, including:
• City of Pasadena, California: Transportation Administrator • City of Santa Clarita, California: City Traffic Engineer • City of Fremont, California: Associate Transportation Engineer • City of Palo Alto, California: Associate Transportation Engineer • Entranco Engineers, Bellevue, Washington: Transportation Engineer.

JANA ROBBINS, PTP, RSP, Sr. Transportation Planner
Education
• BA, Cal Poly Pomona
Registrations/Certifications
• Licensed Professional Transportation Planner
Highlights
Ms. Robbins has over 25 years of experience. She serves as one of Transtech representatives at various Cities, prepares traffic safety and calming studies, stop and signal warrants/studies, traffic impact studies, traffic calming reports, parking studies, responds to requests from Public and City Officials and attends 202

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5. Qualifications of Proposed Personnel 5.8

Traffic Commission, Planning Commission, City Council Meetings as well as Design Review Board meetings. On behalf of client Cities, reviews traffic impact studies and parking analysis submit ted by developers and represents contract Cities at Commission meetings when these projects are reviewed.

She works directly with staff in the departments of public works, planning, engineering, and community development at each client city. She attends community forums and neighborhood block meetings to discuss and answer questions about current and future traffic conditions. She prepares traffic impact studies for development projects in Southern California, which involves the coordination with developers, as well as local and regional agencies.

CRAIG M. WHEELER, Sr. Construction Manager/Inspector
Education
• BA
Registrations/Certifications
• NASSCO-Certified Inspector (Pipeline, Lateral and Manhole Assessments) • Licensed A General Eng. Contractor
Highlights
Mr. Wheeler has more than 30 years of experience in engineering and construction in both the public and private sectors. He has provided project management and inspection services on a wide variety of public works projects. His experience includes pavement rehab, ADA, sidewalk, curb&gutter, grading, wet and dry utilities, roadway reconstruction and resurfacing, bridge construction and rehabilitation, water and sewer lines, RCP or RCB storm drains, pump stations, booster pump stations, street lights, traffic signals-new and upgrade/modifications, parks, parking lots, structures and other related types of projects. As a project manager and construction inspector, Mr. Wheeler’s responsibilities include site observation and construction quality assurance and control, ensuring general site safety, preparing daily reports, photo documentation, monitoring SWPPP and BMP implementation, providing daily updates to the City project manager, providing recommendations and responses for contract or RFIs, assisting with submittal and shop drawing reviews, tracking quantities, and conducting progress payment reviews. He has inspected projects that are funded with State and Federal Funds and is familiar Caltrans LAPM for Contract Administration. Following are examples of projects where Mr. Wheeler served as the Project Inspector and provided on-site CM Support:
• 2019 Residential and Arterial Pavement Improvement, I-159/I-139; City of Torrance • Public Works Inspection (Staff Augmentation); City of Newport Beach • Alicia Parkway Rehabilitation; City of Aliso Viejo
• FY 2017-18 Street Rehabilitation; City of La Habra Heights • Beltway Operational Improvements; Caltrans | Bakersfield • University Drive Widening (Campus to MacArthur); City of Irvine • The Tracks at Brea – Segment No. 4; City of Brea
• CDBG Asphalt Repairs and Asphalt Overlays FY 2017; City of Mission Viejo • Annual Pavement Preservation Program FY 2018-19 and 2015-16; City of Yorba Linda • FY 2015-2016 Annual Citywide Sidewalk Repairs; City of Santa Monica • Manhattan Beach Water Line and Street Improvements; City of Manhattan Beach • Harbor Boulevard Median and LS Improvements; City of Costa Mesa • Citywide Sewer Repairs; City of West Hollywood
• Emergency Storm Drain Repair; City of Torrance
• Concrete Repair Program, Phase VI (CDBG); City of West Hollywood • Bedford Canyon Road Realignment; City of Corona
• Ontario Avenue Median Improvements; City of Corona
• SR-60/Market Street Improvements; City of Riverside
• Rimpau Park; City of Corona
• LAX Terminal Fuel Access Transmission Line Installation and Taxiway Paving Improvements

JEFFREY HIRSH, Sr. Construction Manager/Inspector
Education
• SDSU, College Level Classes
Registrations/Certifications
• Cal OSHA 10 hour construction certified
• Construction Site Storm Water Training
Highlights
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5. Qualifications of Proposed Personnel 5.9

Jeffrey Hirsh has approximately 25 years of experience in general engineering/public works and building construction projects. He has worked in the capacity of foreman, site superintendent and project manager. In these capacities, he has been involved in a wide variety of private and public works construction projects in Type A (General Engineering) and Type B (Building) construction. He has knowledge of standards and procedures for public agencies, including the Green Book, Caltrans, and has extensive experience in traffic control, safety and OSHA compliance requirements. Mr. Hirsh also has experience in inspecting federally funded projects to ensure compliance with the Caltrans LAPM.

Following are examples of projects where Mr. Wheeler served as the Project Inspector and provided on- site CM Support:
• Washington Boulevard Widening and Reconstruction Project (Federally Funded), City of Commerce • Temple City Bl. HSIP Project, Traffic Signal Imp and Pavement Rehab (Federally Funded), City of Temple City
• Eastern Avenue Street Rehab Project, City of Commerce • City-Wide Annual Street Rehab Project, City of Commerce • La Ballona Safe Routes to School Improvements (Federally Funded), City of Culver City • Traffic Signal Left Turn Phasing Project (Federally Funded), City of Culver City • Uptown Parking Structure, City of Whittier
• Garvey Park Facility Improvements
• Lugo Park Artificial Turf Soccer-Field and Park Project in the City of Cudahy • Metrolink Station Improvements, City of Commerce

ALI CAYIR, PE, Principal Engineer
Education
• BS Engineering, MBA
Registrations/Certifications
• Registered Civil Engineer
• Licensed Contractor A, B
Highlights
Mr. Cayir has over 35 years of experience. He served as Principal Program and Project Manager for a wide variety of projects. He has participated in a wide variety of multi-disciplinary development teams responsible for projects that include:
• Public Facilities(Vertical Construction)
• Public Works and Infrastructure
• Parks
• Transportation and Parking Related Facilities
• Parking Structures
• Commercial and Retail Developments
• Industrial Development
• Residential and Mixed Use Development

Mr. Cayir has extensive experience in the management and administration of federally and state funded projects in compliance with Caltrans Local Assistance Procedures Manual (LAPM), and served as Resident Engineer on several Federally Funded Projects.

Mr. Cayir also served as contract City Engineer and Interim Public Works Director for many municipalities in Southern California. He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city counc ils, committees and interaction with public, various city departments, city council and other governmental agencies.

MELISSA DEMIRCI, RSP, Principal, Municipal Services Contract Manager Education
• BS Civil Engineering, Cal Poly Pomona
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5. Qualifications of Proposed Personnel 5.10

Registrations/Certifications
• Licensed Roadway Safety Professional
Highlights
Ms. Demirci has over 12 years of experience in Contract and Project Management. She oversees our municipal contracts and will service as the Contract Principal for this contract. She has her BS Degree in Civil Engineering from Cal Poly Pomona. She coordinates and interfaces with Transtech’s Building and Safety Division to develop special projects to ensure a successful applicant experience during the plan review, permit issuance and inspection process. Her prior experience includes working at the City of Los Angeles, Mayor’s Office Energy and Environment Team.

Melissa leads Transtech’s Community Benefit Enhancement (BCE) Program, which provides volunteer and financial support fo r civic and community activities in client cities. This program demonstrates Transtech’s commitment to the progress, health, and well -being of the communities we serve. This is something that we take pride in as a company. In services and partnership with our client Cities, we have a proven record of active engagement in City and Community events. This includes involvement or presence at City programs or events, supporting local businesses through the chamber, youth events, hosting workshops, sports, schol arship opportunities, community service, managing homelessness challenges, public safety, crime prevention, or any other community benefit that the City wishes us to be a part of. Our goal is not just to serve as a consultant (which is what we are best a t) but to also be an active partner with our clients and further enhance the City’s reputation as an ideal community to live, invest, work, and play. We are deeply committed to maintaining our partnership with our valued customers, its community, and remain open and enthusiastic to receiving input on how to best serve the City's needs today and in the future.

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6. Readiness to Provide Services 6.1

6. Readiness to Provide Services

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7. Agreement to City Contract Terms and Ability to Obtain Insurance 7.1

7. Agreement to City Contract Terms and Ability to Obtain Insurance

If selected by the City for this project, we will appreciate the opportunity of having our Attorney discuss the final contract language to ensure our insurance is in compliance with current laws and regulations and meets the City’s requirements with the City’s Attorney. Following items may be discussed:
• For insurability purposes, any duty to defend which is not expressly deleted or defined as a reimbursement to the extent of the adjudicated negligence will present insurability issues. • Insurance may not cover payment for any of the City’s’ defense related cost prior to a final determination of liability or to pay any amount that
exceeds Contractor’s finally
determined percentage of
liability based upon the
comparative fault of
Contractor. Consultant should
reimburse all reasonable
attorneys’ fees as part of City’s
total damages tied directly to
Consultant’s determined
percentage of fault.
• For insurability purposes, one of
the most important contract
terms is to ensure the word
"negligent" is evident in the
indemnity clause. Absent a
negligence trigger for claims, a
client or owner could present
claims with no allegations of
negligence, and the
professional liability may have
coverage implications.

Inserting "negligent" acts,
errors, or omissions can help
make the entire indemnity
subject to an appropriate
standard of care.
• Many contracts use phrases
such as: “arising out of or in
connection with". This can
allow the certificate holder to
assert claims that vaguely
involve our scope of services.

By replacing such phrases with
"but only to the extent actually
caused by", the claimant must
establish that the negligence
was the proximate cause of
the damage, otherwise known
as direct causation, would be
insurable.
• For insurability purposes, we
suggest limiting the obligation to
only those parties with whom we
have the contract, or who are in
direct contractual privity to the project owner.

Transtech Insurance Cert.
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8. Legal Issues 8.1

8. Legal Issues

Following is Transtech s 5-Year Claims and Litigation History:

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9. Disclosures 9.1

9. Disclosures

City requested information:

Provide detailed information on whether your firm or any principal of t e firm has been, or currently is, the subject of any investigation by the County, State and/or Federal agencies within the past five years. If so, identify the agency, contact person, the nature of the investigation, and any determination over the outcome of said investigation. Failure to provide the information may result in disqualification.

Transtech’s response:

NONE

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10. Additional Statements 10.1

10. Additional Statements

As required, we are adding the following written statements in their Proposal:
• Consultant shall adhere to all federal laws, state, and local laws and regulations. • Consultant shall allow authorized federal, state, county, and the City’s official’s access to place of work, books, documents, papers, fiscal, payroll materials, and other relevant contract records pertinent to the Project. All relevant records shall be retained for at least three years. • Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin.
• Consultant shall comply with the California Labor Code. Pursuant to said regulations entitled: Federal Labor Standards provisions; Federal Prevailing Wage Decision; and State of California Prevailing Wage Rates, respectively.

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11. Fee Proposal 11.1

11. Fee Proposal

Provide the firm’s standard hourly rates for all types of personnel required to perform the Scope of Work described in this RFQ.

Pricing shall remain firm for a minimum of two (2) years.

Field Technician $95 - $105 Labor Compliance Analyst $155 - $165 Engineering Technician $105 - $115 Funds Coordinator $160 - $170 Assistant CAD Drafter $125 - $135 Office Engineer $155 - $165 Senior CAD Drafter $135 - $150 Construction Inspector $150 - $160 Associate Designer $145 - $155 Senior Construction Inspector $150 - $160 Senior Designer $155 - $170 Construction Manager $180 - $200 Design Project Manager $200 - $220 Resident Engineer $195 - $210 Assistant Engineer $125 - $135
Associate / Staff Engineer $155 - $170 Public Works Inspector $150 - $160 Senior Civil Engineer $215 - $235 Senior Public Works Inspector $160 - $170 Traffic Analyst Technician $105 - $115 Supervising PW Inspector $170 - $180 Associate Traffic Analyst $155 - $165
Senior Traffic Analyst $170 - $180 Survey Analyst $160 - $170 Professional Transportation Planner $180 - $195 Senior Survey Analyst $170 - $180 Traffic Engineer Technician $105 - $115 2-Man Survey Crew $350 - $370 Associate/Staff Traffic Engineer $155 - $170 Survey & Mapping Specialist $195 - $205 Traffic Engineer $185 - $195 Licensed Land Surveyor $220 - $230 Senior Traffic Engineer $195 - $215
Project Manager $205 - $225 Funds Analyst $155 - $165 Senior Project Manager $215 - $235 Senior Funds Analyst $160 - $170 Deputy City Engineer $180 - $200 Grant Writer $175 - $180 City Engineer $200 - $220 Funds & Grant Project Manager $195 - $205 Principal Engineer $225 - $235
Community Development Technician $90 - $100
Permit Technician $85 - $95 Planning Technician $100 - $110 Plan Check Technician/Analyst/Supervisor $140 - $150 Assistant Planner $110 - $130 Building Inspector $130 - $140 Associate Planner $130 - $150 Senior Inspector $145 - $155 Senior Planner $160 - $170 Plans Examiner/Checker $155 - $165 Planning Manager $185 - $195 Plan Check Engineer $170 - $180
Deputy Building Official $170 - $180 Administrative/Clerical $80 - $90 Building Official $180 - $190 Project Accountant $90 - $100 TRANSTECH ENGINEERS, INC.

SCHEDULE OF HOURLY RATES
Per RFP requirement, therates will be effective for 2 years from December 2023 thru November 2025 Rates are average ranges, negotiable and can be adjusted to establish a fee for each assignment based on the specific project’s scope, when such projects are identified by the City.

The above fees are increased each year July 1st automatically by the percentage change Los Angeles-Long Beach-Anaheim California Consumer Price Index-All Urban Consumers (“CPI-U”) for the preceding twelve-month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic.

FUNDING & GRANT WRITING

PLANNING

ADMINISTRATIVE STAFF

SURVEY AND MAPPING

PUBLIC WORKS INSPECTION

BUILDING & SAFETY

ENGINEERING CONSTRUCTION MANAGEMENT
211
212
design smarter. build bet ter.
300 South Harbor Boulevard
Ste. 814, Anaheim, CA 92805
(714)533.3050
www.oe-eng.com
City of Lynwood N ovember 13th, 2023
11330 Bullis Road
Lynwood, CA 90262
Attn: Julian Lee, Director of Public Works
SUBJECT: rE qU EST f or qUa lifiCaT ionS f or prof ESSi onal C ivil En ginE Er ing on-Ca ll SE r vI CES
firm introduction
Onward Engineering (OE) is pleased to submit our qualifications to the City of Lynwood to provide Professional Engineering On-Call Services as a part of (3) Consultants for General Engineering (Design, Construction Management/Inspection services); (2) Consultants for Utility Engineering (Water and Sewer services); and (2) Consultants for Traffic Engineering services. OE has been advancing progress and leading innovation as professional service providers in the AEC industry. OE is a full-service civil engineering firm founded in 2004. OE approaches every project under the business model of honesty and innovation, resulting in an established company with in-depth knowledge, experience, and possessing industry advantages on project work. OE’s Team of knowledgable, experienced and seasoned Project and Construction Managers, Construction Inspectors, Project Engineers, and administrators are the heart of every project, thanks to their dedication and years of experience. OE views every project as unique, requiring a personalized approach, and demanding of swift and immediate resolve to complex issues. OE tackles every project with the knowledge that Stakeholders and Cities alike require specific and skilled expertise, with the explicit goal of exceeding expectations. Along with our specially tailored Project Controls, Community Outreach, our 5 C’s of QA/QC, and more, we believe our approach and adaptability are sure to meet all of the City of Lynwood’s expectations. We have had the honor of completing over two hundred projects on time and within budget for several dozen Cities and Municipalities spanning two decades. Our track record prescribes us the confidence in delivering our service strengths to the City of Lynwood. Over the years, we have fine-tuned our approach to public works projects.

Our experience includes working for Cities such as San Bernardino, Glendora, Lomita, Norwalk, Fountain Valley, El Monte, Downey, Laguna Beach, Lake Forest, Santa Fe Springs, and many more! UndErS T a nding city’s needs
Onward Engineering (OE) is pleased to submit this proposal to the City of Lynwood to provide Professional Civil Engineering On-Call Services. OE is proposing its services for CIP Public Works Engineering Services and Project Design, Project Management & Administration, Construction Management, and Construction Inspection. As part of these categories, the City seeks services in Water Main Improvements, Relocation and Replacements; Pipelines and Water Tanks; Sewer Line Improvements and Replacement; Accessibility and ADA Compliance; Bid Assistance and Cost Estimation; Construction Support; General Design involving PS&E, Surveying, Utilities, Coordination, etc; Land Surveying to include GPS, Surveys, Aerial Imagery, Monument Perpetuation, ROW Engineering and Mapping; Environmental Compliance including CEQA/NEPA, Environmental Impact and related studies; and Geotechnical Investigations and Materials Testing. Funding will partially be drawn from federal sources with LAPM compliance.

TEa m ready
OE proposes a bench of Project and Construction Managers, Project Engineers, an in-house Survey Team, and Construction Inspectors, highly qualified with many years of experience in working on serveral projects both independently and in working together. Our team are the heart of our business and are ready to handle any project to success. We train our staff in maintaining open and responsive lines of communication with our clients. We have multiple staff members that were certified by OCTA to evaluate and recommend pavement rehabilitation strategies. Justin Smeets, our Director of Engineering, is also a licensed surveyor, ready to manage our survey crew, and we have multiple licensed drone operators to capture and assess site conditions quickly and effectively, and to generate material for any workshops or outreach meetings and marketing the City needs.

OUR POINTS OF FOCUS FOR

ACHIEVING OUR GOAL OF CITY
SATISFACTION iNCLUdE:
1 Focus on cost reduction
strategies, (ie. Cost Benefit
Analysis, obtaining available
resource funding, expediting
approval, etc.).
2 Quick and swift response time
to On-Call project notices,
project dispute resolutions, &
all City requests & needs.
3 Prompt & effective
communication with City
Staff, Stakeholders & the
Public.
4 Reliability, accessibility,
responsiveness, error
mitigation & conflict
resolution.
5 Depth of resources to provide
high level services at an
equally high level of quality
6 Extensive record for finishing
projects on time & within
budget.
7 Prior experience on hundreds
of projects for over 19 years.213
proJ ECT prepared
In order to cater to any adjustments to protocols the City might have to make, our team has tools in place to fit the City’s needs. Our team uses Microsoft Teams to collaborate on projects, both internally and with our clients. This allows us to setup live video conferences for status meetings, review plans digitally with the City using screen share capability to provide clarifications and talk through any issues or concerns. We also utilize Box Enterprise for project document control, allowing the City to have access to the project files in real-time and from any device. orangE vEST©
OE will utilize orangE vEST© for construction reporting. orangE vEST© is our proprietary construction tool, which allows us to document work in real-time, and have those quantities, materials, labor, and equipment automatically update Quantity Sheets, Earned Value Charts, Cost Over Time Charts, Quantity Over Time Charts, and Percent Complete Over Time Charts. It also allows us to proactively monitor bid items that are nearing 75% complete and keep track of any overages. The orangE vEST© application also allows us to generate Field Notifications, manage Punch-Lists, automatically generate Weekly Statement of Working Day reports, and manage Potential Change Orders, Unit Price Change Orders, and Contract Change Orders. Those reports can be made available to the City’s Project Manager as PDF reports in Box. This starts with preparing detailed reports and photo diaries in real-time for the City to review, alleviating any headaches by applying these services.

I would like to thank the City of Lynwood City for the opportunity to submit this proposal. I will be the firm representative and remain as the primary contact for the duration of the contract. I have read, understand and agree to all of the terms and conditions as described in the City of Lynwood’s RFP sample agreement, with no exceptions taken. If you have any questions, or would like any additional information, please feel free to contact me at: ( 714) 533-3050, or by email at:
[email protected]. We look forward to a successful relationship with the City of Lynwood.

Thank you,
Majdi Ataya, PE
President & Founder,
Onward Engineering
214
design smarter. build bet ter.
miS S io n statement
It is the mission of Onward Engineering (OE) to provide a new standard of consulting services to our clients. In doing so, we wish to improve the quality of life in the communities that we serve.

profESSi onal
services
Con ST r UCTI on
manaGe ment
Con ST r UCT ion
inspection
dESign
enGi neerin G
proJECT
manaGe ment
STaff
auGme ntat Ion
plan
cHecK

firm
History
Incorporated in
2004
as a Class “C” Corporation
in the State of California.
19 Years in Business
32 Employees

firm
details
firm/rEpr ESEn T a T ivE lo Ca T ion
300 South Harbor Boulevard,
Suite 814, Anaheim, CA. 92805
www.oe-eng.com
(714) 533-3050
fEd Eral T a X I d
#80-0101723
dIr
#PW-LR-1000382841
prinCipalS:

AUTHORizEd REPRESENTAT i VE:

Majdi Ataya, PE, Principal
[email protected]
714-533-3050
SECONd ARY AUTHORizEd REP :

Muhammad Ataya, MPA
[email protected]
714-533-3050
PROjECT MA NAGERS :

Delfino Consunji, PE
Joe Dyer, PE
Justin Smeets, PE, PLS, QSD
Ignacio Ochoa, PE, TE, PTOE
CONSTRUCTi ON MA NAGERS :

Jonathan Wu, PE, PMP, PLS
Ayman Abdelbari, PE, PMP
Ludy Smeets, PE
Rashid Syed, MPA
SUB ConSUl T an TS:

ECORP
NoorzayGeo
Sitio
MTGL
firm profil E
Onward Engineering holds a stable financial history. Onward Engineering has the financial stability and depth of resources to ensure the successful completion of its assignments. Onward Engineering does not have any conditions – including bankruptcy, planned office closures, pending claims or litigations, or impending mergers-that would impede its ability to perform for the City of Lynwood.

SECTION 2
: Firm Organization, Credentials & Background

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 3 FIRM ORGANIZA TION, CREDENTIALS & BACK GROUND22
215
APPROACH TO THE PROJECT33
approaC h & mE T hodology
The following section involves our approach to a variety of design requirements involving street rehabilitation design, sewer and storm systems and drainage design, and our specialized tools applied in the design process including Civil3D, AutoCAD, Laser Scanner and 3D Point Cloud for surveys, and our Drone Usage to capture aerial data and imagery. This illustrates our ability to provide general civil project planning and engineering services on a wide range of project types.

Direct and support all TRAFFIC ENGINEERING and TRAFFIC OPERATIONS services for the City.

Advise City staff on REGULATIONS and ORDINANCES affecting Public Works.

Serve as Registered Engineer when required pursuant to CALTRANS/FEDERAL requirements.

COORDINATE with OUTSIDE AGENCIES to process PS&E and to gather REVIEW and APPROVAL.

Obtain any PERMITS necessary from outside agencies for public works projects (including Caltrans).

Administer/process tentative PARCEL and SUBDIVISION MAPS.

Coordinate engineering for private development with BUILDING OFFICIAL.

Review & approve PLANS FOR PUBLIC RIGHT-OF-WAY IMPROVEMENTS & recommend Issuance of NOC.

Ensure LANDSCAPE and Root Control Devices are in accordance with City Master List of Trees.

Implement/Manage City’s SEWER SYSTEM and WATER MASTER PLANS.

Manage ENCROACHMENT PERMIT program, review application, and ISSUE PERMITS.

Ensure REGULATORY COMPLIANCE public works programs.

PUBLIC COORDINATION regarding existing and future projects and field questions and complaints.

Attend City Council MEETINGS and other meetings when necessary.

Establish and maintain relationships with other Public Agencies & Stakeholders (utilities, neighboring cities, & caltrans, residents, businesses, school districts, etc.) Provide administrative direction to COMMUNITY SERVICES personnel.

Assemble and maintain all on-site RECORDS necessary for a municipal engineering office.

Assist in preparation of MAINTENANCE and WATER DIVISIONS and Capital Improvement Budgets.

Recommend PAVEMENT REHABILITATION methods (slurry seal, overlay, reconstruction, ARAM, ARHM, etc.).

Establish performance, labor, and material BOND REQUIREMENTS.

Establish FINANCIAL ASSURANCES (bonds and securities) for private development.

Provide additional engineering services as directed by the City.

STREET REHAb iL iT AT iO N
A final determination of the rehabilitation methods to be applied are made following a detailed site evaluation, review of any available pavement management study and geotechnical data, development of a preliminary cost estimate for all construction components, and discussions with the City. In addition to traditional rehabilitation methods, OE can assess the potential benefits of incorporating emerging technologies into a design at the City’s request. The cost of incorporating these technologies varies; however, they typically result in up-front cost savings in labor and material costs or long-term savings by providing a street with service life comparable to one that has been reconstructed at a reduced price.

SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 4 216
These emerging technologies include:
reclaimed asphalt pavement
OE utilizes the Reclaimed Asphalt Pavement (RAP) method because it demonstrates Environmental Stewardship by recycling nonrenewable resources, reducing waste to landfills, minimizing air emissions, and conserving energy. Options for recycling the material milled from project sites can be evaluated if there is sufficient surface area to be rehabilitated for it to be economically viable. There are several methods that utilize RAP , some of which include HOT RECYCLING, HOT IN-PLACE RECYCLING, COLD IN- PLACE RECYCLING, COLD CENTRAL PLANT RECYCLING , and FULL DEPTH RECLAMATION.

The determination of which methods may be project feasible depends on street geometry and structural section, project logistics, and available construction budgets. Studies have historically demonstrated that the inclusion of RAP in the pavement design results in a pavement of similar or better quality than pavement constructed using conventional methods. Depending on the RAP method utilized, cost savings can be realized by reducing the amount of new asphalt cement or binder used, transportation costs, and disposal costs. Cold-mix methods can also result in reduced disruptions to traffic flow due to reduced curing times. fiber re-inforced asphalt
If applicable, OE incorporates fiber additives into full depth pavement layers, overlays, and slurry seals to improve the tensile strength, crack resistance, and service life of the pavement. Fiber reinforced asphalt has been utilized on projects by numerous Cities and Counties throughout Southern California. Cost savings can be realized by extending the pavement life and by reducing the required pavement thicknesses, as compared to conventional asphalt mixes.
diamond & grind overlay
The greatest cost-savings is achieved by utilizing this method. We would first diamond grind the concrete.

This would be followed by a crack grouting joint filler. The advantage of this approach is that is minimally invasive to homeowners. After construction hours, the project site is open to the public and there is minimum clean-up. The cost of diamond grinding is the least cost option, to where OE would divert funds to other locations also in need of repair and rehabilitation.

STREET dE SIGN IN CIVIL 3 d
Street sections are evaluated by converting topographic survey data into a 3D surface in AutoCAD Civil 3D. Street crown heights and cross-slopes are assessed and adjusted as necessary to tie into any curb and gutter elevations.

Proposed street surfaces, curbs, and gutters are also created as a 3D surface. The software allows for surface elevations and slopes to be reported at any given point and it dynamically updates the values when changes are made to the design. The software also allows for the simulation of rainfall for surface run-off flows from street crowns to gutters as intended.
dR ONE MAPPING
Alligator Cracking
A site assessment is enhanced with the collection of high-resolution aerial photographs using our drone. Our team has three remote pilots licensed by the FAA to fly drones for commercial use. The aerial photographs allow us to accurately denote site surface features, areas of excessive pavement distress, utility notification markings, and street striping, as well as providing us with highly detailed reference data that cannot be achieved through traditional site evaluation methods. Additionally, the images collected are at a higher resolution than images provided by other sources and are ideal for use in the preparation of exhibits.

SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 5 217
Ashpalt Cracking
ADA Ramp Detail
The sample images, collected for a previous project, demonstrate the level of detailed information that can be collected using drone technology. The aerial photos collected are consolidated in post-processing to create complete street segments with very high levels of detail.

SEwE R & STORM SYSTEMS & dR AiN AGE
Some of the design features OE incorporates into storm sewer systems include Green Street Designs, as summarized below. Suitability of these methods are partially dependent on the infiltration rates of subsoils and anticipated surface runoff volumes of a project area. The primary intention of Green Street design is to capture surface run- off before it enters storm sewer systems and to minimize the pollutants discharged into receiving water bodies (i.e. lakes, rivers, etc.). Green Street features can also reduce the load placed on storm sewer systems, as well as reduce flooding during peak rainfall. As an added benefit, Green Street features also improve street aesthetics. landscapIn g
Careful planning of the vegetation utilized in landscaped areas can have a noticeable effect on stormwater retention rates. Drought resistant plants such as succulents can be incorporated into designs as they have a much greater water retention capacity than other plants. Additionally, the planting of trees or larger plants with broad leaves with high transpiration rates (the rate at which water is drawn into the roots and evaporated from the leaves) can also be beneficial.
bI ofI ltratI on & bI osWa les
Biofiltration utilizes several different layers of media to retain, filter, and disperse stormwater runoff into the subsoil. Components may include plants, mulch, soil, sand/gravel, and perforated pipe. Biofiltration does require some maintenance to prevent bio-clogging.
modUl ar bI ofI ltratI on Un It s
Several companies offer modular, prefabricated
b i o fi l t r a t i o n u n i t s t h a t c a n b e c o n fi g u r e d t o m e e t the specific requirements of a project. Typically,
these systems utilize proprietary filtering media
which may offer higher removal rates of pollutants
when compared to traditional biofiltering methods,
as well as options to incorporate additional
retention space in the form of prefabricated
storage modules. While more expensive than traditional biofiltration construction, these modular units provide easier maintenance and access to the filter media to prevent bio-clogging.

SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 6 218
In f Il trat Io n We lls & trenches
These typically consist of perforated pipe surrounded by clean aggregate and filter fabric with a sand filter base. Infiltration wells can capture a large volume of surface run-off which then can be slowly dispersed into the surrounding subsoil. Proper placement of infiltration wells can reduce surface flow which will also reduce soil erosion rates. Infiltration trenches consist of linear ditches that contain highly permeable soils (aggregate). Infiltration trenches can quickly contain large volumes of water but may not provide the same pollutant removal benefits provided by biofilters due to the lack of biological media and the rate at which the surface runoff disperses into the soil. Infiltration trenches are also prone to clogging. seWe r main replacement: pi pe bUr sting method
In addition to traditional trenching methods, OE evaluates the feasibility of using pipe-bursting to replace sewer mains. Pipe-bursting is an effective method for replacing pipelines with minimal surface disruptions.

This method can be particularly advantageous as it would reduce impacts to traffic along a project street and if applicable, minimize the amount of median replacement. New pipe is pushed through an existing pipe, limiting the possibility of striking another utility, along with less chance the advancement of the pipe would be impeded by cobbles or tree roots. Another benefit of this method is that existing pipe alignments are maintained.

One of the main drawbacks of pipe-bursting, however, is the limitation on the allowable size increase of the pipe. Typically, pipe being replaced using pipe-bursting methods can only be increased in diameter by 2 to 4 inches unless the surrounding soils are highly compressible.

STORM dR AiN CONSTRUCTiO N
pI pelI nes & manholes
With any existing sewer manholes in the vicinity of a proposed storm drain alignment, these will be accessed to verify any existing pipeline alignments and measure invert elevations. Measured elevations would then be used in lieu of as-built information in the event it conflicts with measured values or is not available. Underground utility alignments and appurtenance locations are then added to the base maps using available as-built and topographic survey data. A conceptual alignment and vertical profile is developed based on site constraints and alternative options can be provided if warranted. Potential conflicts with alignment and existing underground utilities are then verified via potholing.
bypassI ng reQ UI rements
OE assess’s and outlines any bypassing requirements in the Specifications. A bypassing and dewatering plan prior to disturbing the existing storm water flows requires submittal approval by the Contractor. These types of plans are meant to illustrate and explain how flows would be maintained and contained during construction.

Storm water must be contained within a closed conduit at all times during construction. Included with the aforementioned plans is a schedule identifying the order in which the system would be redirected at each junction, along with an emergency clean-up plan.

SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 7 219
hydrologIc /hyd raUlIc stUd y
Where required, a hydrologic/hydraulic study is conducted and includes calculations for 50, 25, and 10- year storm events. These such studies utilize the data parameters provided in the Master Plan of Drainage.

Additional study analysis include street capacity, storm drain capacity, and catch basin capacity calculations.

Storm drain maps showing storm drain alignment and storm water conditions before and after construction are also included in the report, if applicable.

LASER SCANNiN G
OE collects topography data and photos using a terrestrial laser scanner. The laser scanner is equipped with a high- speed 3D scanning system that measures 500,000 points per second and HDR 360-degree images. The advantage of laser scanning is it provides high density accuracy, fast data collection, and a clear representation of the existing conditions using a colorized point cloud of the site as shown in the sample image below.

The 3D point cloud produced allows linework to be quickly drafted and for a more accurate placement of objects for the existing utility appurtenances. Appurtenance geometry such as utility pole, fence and tree diameters are accurately documented as the entire circumferences of the objects are measured rather than the single point which is typically collected from a traditional survey. This allows a precise identification of ADA clearance issues to ensure an accurate design.

PLANS & SPECIFICATIONS dE VELOPMENT
All designs and construction plans are ADA compliant and adhere to the latest editions of the American Public Works Association (APWA) Standard Plans for Public Works Construction, the American Water Works Association (AWWA) Standards, or Caltrans Standard Plans, whichever takes precedence. The latest edition of the APWA Standard Specifications for Public Works Construction “Greenbook”, the AWWA Standards, Caltrans Specifications, or the Caltrans Manual on Uniform Traffic Control Devices (MUTCD) are adhered to for the specifications, whichever takes precedence. All signing and striping required are designed in accordance with the Caltrans Standard Plans and the California MUTCD. City of Lynwood City boilerplate templates would be used when available. All plans are developed using current AutoCAD Civil 3D software. OE’s design team has extensive experience with the software and can use it to its full potential. The Civil 3D environment dynamically links objects allowing us to immediately see the effects to material quantities and costs as design changes are implemented.

The software also provides us with tools to simulate drainage surface run-off, instantly calculate grades at any given point on the surface of the design, and visualize the designs in 3D as they would appear when constructed. The combination of these tools assists in efficiently and accurately developing the optimal design for each project.

EXISTINGDESIGNCOMPLETED
ADA 3D Ramp Detail
SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 8 220
proJ ECT managEmEn T
The City of Lynwood is requesting Project Management services that will include attending meetings, assessing and establishing project goals, strategies, and cost limitations, communicating with the City to keep them apprised of a project’s status, providing agendas and minutes for various meetings, preparing and submitting project scheduling progress updates, monitoring and controlling a project schedule, budget and quality, along with proactive general Project Management services. By implementing this approach, we feel that we are pro-actively ensuring quality and the successful management of any given project. Included below is a breakdown of our Quality System Components.

OE’S 3

QUALITY SYSTEM

COMPONENTS
The Quality Assurance &
Quality Control Manual
Standard Operating
Procedures
Project/Site Specific
QC Plan

DIRECT EXECUTION

MANAGE EXECUTION

PROVIDE QA

MANAGE TEAM

MANAGE STAKEHOLDERS

DISTRIBUTE INFO

EXECUTE

DEVELOP GOALS

EVALUATE JOB SITE

ESTABLISH OBJECTIVES

IDENTIFY STAKEHOLDERS
iniTiaTE

CLOSE OUT PROJECT

PREP DISCOVERIES

DOCUMENT COMPLIANCE
CloSing

MONITOR WORK

CONTROL WORK

VERIFY SCOPE

CONTROL SCOPE

CONTROL RISK

CONTROL SCHEDULE

CONTROL COST

PERFORM QA

REPORT ISSUES
C
o
n
Tro
l

DEFINE SCOPE

SELECT TEAM

CALCULATE BUDGET

CALCULATE SCHEDULE

PLAN COMMUNICATION

DOCUMENT CONTROL
SET QA/QC PLAN pla
n
1 5
2 34
These steps correlate to the
Project Management Institute Standards for Project Management.

SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 9 221
SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 10 PHASE 1 SITE EV ALUATION
kick-Off m E ET iNg
Scope of Work / Project Schedule / Technical Requirements / Design Criteria / Project Objectives

DELIVERABLES
MEETING MINUTES & AGENDA (digital copies)
PROJECT SCHEDULE (update as necessary)
RESEARcH & REViEw AVAiL ABLE DATA
documents review
Property Monument Data / Survey Maps & Centerline / Record Drawings / Utility Records & Documents (state, county, city) PLA ns review
Street / Signal / Storm Drain / Utility / Gas / Sewer / Water Main

DELIVERABLES
EXISTING RECORDS MATRIX (digital copies)
COPIES OF EXISTING RECORDS (roadway, right-of-way, utility) UTiL i Ty RESEARc H/N OT ificA T iO N
uti Lity f AciLity cont Acts
Contact / Confirm / Notify / Inform
verify underground Lines:

Size / Depth / Locations / Facilities / Substructures
cross check:

Plott with Field Review (installation, relocation, adjustments)

DELIVERABLES

UTILITY CONTACT MATRIX
1ST, 2ND & FINAL UTILITY NOTICES

UTILITY NOTIFICATION LOG

OWNER CORRESPONDENCE
(digital copies)
Si TE EVALUAT iO N
Schedule Site Inspection / Confirm Site Conditions / Refine Scope of Work / Verify Records Drawings / Identify Proposed Improvements
inventory
Photo Log / Traffic Signal Equipment / Pavement Markings / Signage / Repairs / Identify & Mark Sewer Main Limits

DELIVERABLES

SITE EVALUATION NOTES & PHOTOS

PAVEMENT MARKINGS

STREET INVENTORY
(digital copies)
STUDiES
ceq A/ne P A document Ation
Schedule of Permits & Regulatory Permits / Negative
Declaration / Environmental / Grading / SWPPP /
Floodplain / Drainage / Sewer Capacity / WQMP /
Hydraulic / Hydrologic

DELIVERABLES

ANAL YSIS & REVIEWS / INITIAL STUDIES / ENVIRONMNETAL

IMPACT REPORTS / RECOMMENDATIONS / PERMIT
APPLICATIONS (digital copies)
dE S i gn Eng inE Er ing SCopE of work
PHASE 2 PRELIMINARY dESIGN
TOPOGRAPHiC SURVEY
SiTE Con T rol
Construction Staking (boundary & topographic horizontal & vertical) CEnTErlin E & righ T-of -w a y mapping
Boundary Survey of Land Parcels
Topography & C ro SS SECT ion S
Site Topography / Planimetrics / Signs / Trees / Valve Covers / Cross Gutters / Depressions / Manholes / Catch Basins / Drains / Utility & Signal Poles / Driveway / Sidewalk / ADA Ramps / Fire Hydrants dELIVERA bLE S
SURVEY NOTES & SURVEY BASE MAPS (AutoCAD survey files) GEOTECHNICAL ENGiN EERiN G/M ATERiA LS TESTiNG
Preliminary Geotech Investigations / Materials Samples & Field Work and Testing / Drilling & Coring / Pavement Evaluation & Resurfacing Dig-Outs dELIVERA bLE S

DRAFT GEOTECHNICAL STUDIES / SIQMP REPORTS / RECOMMENDATIONS bA SE SHEETS
Aerial Photographs / Resear ch Records / Site Visit Topographic Survey / Line Records (1’ = 20” plans scale)
dELIVERA bLE S
BASE MAPS (street, right-of-way, utility)
PROJECT SCHEDULE (update as necessary)
HYdR OLOG iC/HY dR AULiC STUdY
Energy & Hydraulic Grade Lines & Profiles / Storm Drain Calculation & Alignment / Stormwater Conditions Maps Study
dELIVERA bLE S
HYDROLOGIC STUDY & HYDRAULIC STUDY (digital copies)
30% CONCEPTUAL PLANS
Cost-Benefit Analysis
aSSESS m E n TS
Design Alternatives for Street Reconstruction, Water Main Replacement, Street Light Replacement, Concrete Infrastructure Improvements, Sewer, Roadway Widening, etc. / Construction Costs / Utility Locations / Public Impact / Right-of-Way Acquisition / Encroachment Permit Acquisition dELIVERA bLE S
30% PLANS & PRE-APPROVED PRELIMINARY PLANS (digital copy-PDF) 60% PLANS/S PECiF iC AT iO NS/E ST iM ATE
prEp araT ion
Coordinate & Submit for Plan Review from Agencies & Utilities / Stakeholder Feedback / City’s Standard Title Block, Notes, Formatting, Conventional Line Styles
dELIVERA bLE S
60% PS&E PACKAGE / REVIEW COMMENTS & RESPONSES / ENGINEER’S ESTIMATE / PROJECT SPECIFICATIONS / PROJECT SCHEDULE (update as necessary) / RED- LINED PLANS (digital copies each - USB drive)
CALTRANS PERMi T
Caltrans Permit Application
PHASE 3 FiNAL dESIGN
90% PLANS/S PECiF iC AT iO NS/E ST iM ATE
pro JECT manag EmEnT
Status Updates / Project Meetings / Design Approaches & Complications plan S
City Standard Title Block / Notes / AutoCAD & Civil 3D / Title Sheets / Formatting / Street Cross Sections / Curb Ramp & Driveway Details / Storm Drain Plans & Profiles / Demo Plans (interim storm drain lines) / Signing & Striping Plans / Street Plans (sidewalk & concrete improvements) CoST EST ima TES
Unit Price Records / Estimated Costs / Track & Monitor Quantities & Costs (for plan set on quantity take-off’s) / Value Engineering Analysis SpECifi CaTion S
Bid Items / Site Control / Relocations / Payment Method / Utility Contacts approving ag EnCiES/Coordina TEd EaSEmEnTS
LA County / Metropolitan Water District & Transportation Authority / CalTrans / Southern California Edison / Cox Communications / Crown Castle / Frontier / Local City & County Fire, Sewer, & Sanitation / Phone Companies (AT&T, Verizon, etc.) / Southern California Gas Company
dELIVERA bLE S
90% PS&E PACKAGE / REVIEW COMMENTS & RESPONSES / ENGINEER’S ESTIMATE / PROJECT SPECIFICATIONS / PROJECT SCHEDULE (update as necessary) / RED-LINED PLANS (digital copies each - USB drive)
100% PLANS/S PECiF iC AT iO NS/E ST iM ATE
Plan Check Comments
oE’S 5 C’ S of qa/qC
1 Consistent ; 2 Clear; 3 Correct; 4 Constructable ; 5 Complete dELIVERA bLE S
100% PLANS (signed/stamped) / MASTER SPECIFICATIONS SET (electronic copy in Word & PDF format - USB drive) FINAL COST ESTIMATE / COMPLETE PS&E PACKAGE / EXISTING UTILITY DETAILS / AUTOCAD & PDF FILES (digital copy - USB drive) PHASE 4 CONSTRUCTiON SUPPORT
RESPOND TO CONTRACTOR’S INQUIRIES; PREPARE & ISSUE ADDENDA; REVIEW SUBMITTALS (shop drawings, data, samples, as-built, etc.) ; ATTEND PRE-CONSTRUCTION & PROGRESS MEETINGS; REVIEW & APPROVE CHANGE ORDERS; MAINTAIN REGULATORY AGENCY COMPLIANCE; CERTIFY COMPLIANCE; ASSIST IN PERMITTING; PERFORM PHASING ANALYSIS; APPLY CONFLICT RESOLUTION; GEOTECHNICAL OBSERVATIONS & TESTING DURING CONSTRUCTION; INSPECTION REPORTS; CONTRACTOR COMPLIANCE MONITORING WITH REGULATOR PERMITS & ENVIRONMENTAL & SWPPP SERVICES; GENERAL CONSTRUCTION SUPPORT SERVICES(as requested); COPIES OF CERTIFIED PAYROLLS (as requested) ; FINAL RECORD DRAWINGS (as-builts); FINAL BID DOCUMENT PACKAGE (all comments, electronic full size PDF + mylar copy of final approved plans + hard copy of final approved specifications, signed) ; MONUMENT PRESERVATION (prepare pre-construction corner records according to Land Surveyor’s Act 8771(b) ) 222
firm dE S i gn qa/qC a pproaC h

TH E ELEMENTS OF OE’S QC PL AN ARE:
proJECT
organ IZaTIon
• key personnel
• responsibilities
• authority
Comm U n IC aTI on
plan S
• chain of communication
dESI gn
ConTrol
• design plan
• design reviews
SUBCon SU lTan T
qUalIfICaTIonS
• sub pre-qualifications
• qualification of testing labs
Con T rol of
non-Conform ITy
• identifying
• recording
• reporting
proJECT
CloSE-oUT
• close-out checklist
• close-out report
• lessons learned
proJECT
informa Tion
title •
number •
location •
description •
plan scope •
plan overview •
Con T raCT
rEvIEw/SUB mIT
submittal schedule •
submittal log •
review •
approval •
proJECT
SpECIfICaTIonS
PS&E •
industry quality standards •
OE quality standards •
other specifications •
proCESS
ConTrol
QC tasks listing •
process coordination •
& communication •
addITI onal
qC rEqUIrEmEnT
client specifications •
qC
Quality Control means performing
all activities in conformance with
valid requirements, no matter how
large or small their overall contribution would be to the design process. Good CAD techniques, attention to
detail, and ensuring plans are correct and useful to the contractor are also essential to quality. Our project
engineers and project managers recognize that quality is the result of several processes. It requires a team to
perform many appropriate activities at the right time
during the plans development process. Quality Control
does not solely consist of a review after a product is
completed. It is an approach alongside an understanding that quality is a critical point of focus throughout every moment of the design process.

The design team follows OE’s established design policies, procedures, standards and guidelines in the preparation and review of all design products for compliance and
good engineering practice as directed by the Project QC Plan.
qa
Quality Assurance is a proactive
measure taken to verify that the
systems and procedures OE has
put in place are in conformance with the City’s
requirements and expectations. Achieving design quality is the foundation for keeping costs under control during construction. By focusing resources on producing quality design, QA provides a better return on investment. It
must be followed during all phases of project design. The most effective Construction Management (CM) approach
should begin during design because emphasizing design
quality and design clarity is the surest way to minimize the amount of change orders, claims and construction
costs. The most effective and productive QA approach is focusing on producing well-documented, well designed
plans and specifications at a standard of high quality.

This would mean it must be Clear and understandable,
Complete, Correct, Consistent, and Constructible (the “5 C’s”). The Contractor receiving high quality plans would know exactly what to bid, keeping areas of interpretation to a minimum.

The requirement for public bidding provides
additional incentive for the design engineering team
to achieve both quality and clarity in project plans
and specifications. The primary goal in achieving the
highest project quality is obtained by implementing
and maintaining both accuracy and consistency among
the calculations, drawings, specifications on all project documents.

PLAN REViEw
3 Levels of Review Prior to Each Submittal:
1 InITIal InITI al
pEEr pEE r
revIe Wrev IeW
2 pro JECTproJECT
managEr manag Er
revIe Wrev IeW
3 qUaliTyqUali T y
aSSUranCEaSSU ran CE
revIe Wrev IeW
ERROR Mi T iG AT iO N
3 Tiered Error Mitigation Review on 3 Levels:
1 groUndgro Und
levellevel
drafting calculations
document formatting
2 pro JECTpro JECT
managErmanag Er
levellevel
design compliance
project intent
compliance
3 qUaliTyqUali T y
aSSUranCEaSSU ran CE
levellevel
document complete
verify “biddable”
plans
Plan checks will ensure that the plans meet the 5 C’s:

Consistent, Clear, Correct, Constructible, & Complete.

SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 11 223
proJ ECT Co n T rolS
OE utilizes a set of technology-based project controls to manage the costs, schedules, and documents, thereby advancing project progress. The following sections demonstrate our ability and competence in delivering our engineering services to the City of City of Lynwood City while maintaining document, schedule, and cost control. dE S iG N k i Ck -O FF MEETiN G & PROjE CT MEETiN GS OE will set up a design kick-off meeting with City staff to discuss the scope of work, objectives, criteria, technical requirements, and project schedule. OE is ready to collaborate and deliver on any given project regardless of special circumstances or unpredictable events. OE can allocate appropriate resources and withstand external factors. Our team uses Microsoft Teams to collaborate on projects, both internally and with our clients. This allows us to setup live video conferences for status meetings, review plans digitally with the City, and provide clarifications and talk through any issues or concerns. It is important that the scope of work and schedule be reviewed and finalized by the City at the kick-off meeting to set in motion a smooth and successful project. OE will also meet with the City in the office or in the field as many times as necessary to reach an understanding of project objectives, schedule, terms of contract and other project related issues.

SCHEdU LE SLiP PAGE TRACk iN G
OE will work diligently to check that the City is immediately aware of any slippage in the project schedule. Our track record proves that we have been on target on all of our projects and we are committed to keeping it that way. If the off chance there are delays, OE will develop and implement strategies to bring the project back on track using all necessary means at no additional cost to the City. Above all else, clear communication will be the critical item in bringing any schedule slippage back on track. In many instances, tasks can be reorganized to allow for staggering of work items. earned valUe (e v) re port
OE prepares an Earned Value (EV) Report on a monthly basis which allows us to assess the “Health of Schedule” and to proactively identify ways to get on track. OE will also prepare Earned Value Charts to submit with our invoices. We have included these charts on past Projects (samples are shown below). These indicate to the City what the Planned Value (PV), Earned Value (EV) and Percent Complete is with each billing cycle so that the City can see that the amount spent matches the level of work and effort placed. planned valUe ( pv) report
PLANNED VALUE REPORT (PV) [Budgeted Cost of Work Schedule] TASK NO. TASK NAME BUDGET AUT. SEPT. OCT. NOV. DEC. JAN. FEB. MAR. APR. MAY

1.02 Project Concept Review $1,270 1270

1.03 Surveys & Survey Data & Control for Construction $15,735 15735

1.04 Preliminary Design $2,760 2760

1.06 Request for Exceptions to Design Standards $310 310

1.07 Value Engineering & Cost Report $1,350 1350

2.01 Right-of-Way Requirements Determination $200 200

2.02 Project Review with Affected Agencies $200 200

2.03 Fee & Easement Requirement Determination $200 200

2.04 Right-of-Way Requirements Maps $200 200

2.05 Railroad Involvement Determination $870 870

2.06 Utility Coordination & Preliminary Notices $2,820 2820 SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 12 224
statUs Up date re ports
OE will submit to the City weekly status reports for the duration of each project. These will include project status, action item list, ongoing items, schedule updates, upcoming critical items and will also include attachments/exhibits of critical items in need of discussion. Reports will be submitted by email in PDF format.

This includes preparing Earned Value (EV) Report and invoice per City requirements. OE has done this on projects for other Cities, giving us greater understanding of City expectations. dO CUMENT CONTROL
OE operates on a HIPAA Certified, enterprise grade, cloud filing system that will be used on all documents and folders to ensure proper documentation and transparency. We map all of the City’s standards, folder structure, templates and document formats and store it on our cloud-based
ENTERPRISE account for implementation. This cloud-based account allows for secure, remote access and review of our entire filing system by City staff, to ensure that documentation and filing is done in compliance with the project requirements. Each City staff member attached to the project will be able to select a password which provides access to view, upload, or download any of the project files (Project Schedule/Utility Logs/Field Observations/Daily Reports/Photo Diaries, etc.) without having to change the City’s existing IT framework. This document control system is also compliant with Caltrans’ LAPM filing requirements. Additionally, this flexibility allows the City staff access to the project files anywhere and on any device, as well as provide access to select files (like photos) to other collaborators.

COST CONTROL
Cost control is a very essential element for the successful delivery of a project, in which OE provides. bid & constrUc tion sUp port
OE will attend Pre-Construction Meetings, as needed, and provide technical assistance and respond to questions concerning project approach and progress. We will provide ongoing support services during the bid and construction phases. We will respond to RFI’s, review and respond to project submittals, assist with change order analysis, participate in the final walk-through, prepare project punch lists, complete project “As Built” documents, prepare and issue addenda, as required, and will be available to participate in community meetings, as needed.

SCHEdU LE CONTROL
The OE team values time, for both our clients and our team members. OE will provide all necessary coordination hours required to ensure that the project remains on schedule. We believe that management requires proactive management in order to address issues before becoming a critical item and to avoid delays and problems. To keep projects efficient, on track, and to maintain transparency, our scheduling tools include:

Microsoft
Project
and Microsoft
Primavera
along
with training programs participation by our in-house staff.

CPM scheduling is highly useful as it allows OE to digitally input, analyze, modify, and share project scheduling. When preparing the schedules, OE consider resources, tasks, relationships and durations. The CM will review schedule updates.

The CM will compare work progress with planned schedule and notify the Contractor of any slippages and pursue options to get the Contractor back on schedule. The CM will obtain weekly updates from Contractor that incorporate progress, weather delays, and CCO impacts. The CM will assist the City in negotiating time extensions and submit monthly progress reports to the City with a narrative on the progress and complete an Earned Value Analysis, and review and verify quantities of work, and will review construction progress schedules regularly, verify schedules are on track, identify deviations, and ensure corrective actions are taken to bring the project back on schedule. wO R k I TEMS
dAILY PHOTO dIARIES
will be prepared daily, and will be available
to City personnel at the start of the next
working day or sooner. The proprietary
tool will also make this faster, with City
staff having access to the photos as part
of the actual DCR at the close of every
day’s construction activities.

MATERIALS TICk ETS
will be scanned and available at
the start of the next working day.
wEEkLY STATEMENT OF w ORkING dAYS
will be prepared every Sunday utilizing the data in
the Daily Construction Reports. OE will then forward
the weekly statement of working days to the City’s
Construction Manager and/or Project Manager for review.

FIELd NOTIFICATIONS
will be prepared in real-time and made
available to the City. They will include
incident report details, date, time, and
weather, as well as any corrective action
necessary.
dAILY CONSTRUCTION REPORTS
will be prepared daily, and will be available to City
personnel at the start of the next working day. In
addition, OE uses a proprietary construction reporting
tool called Orange Vest, which makes the DCR, Photo
Diary, Quantities, and Potential Change Order items
available in real-time. As soon as the daily construction is completed, the Inspector will publish this report and the City will have access to it.

QUANTITIES
are to be updated daily, pulling
information from all published
DCRs. The City can login and
see Quantities at any point in
the project. Alerts at 75%, 100%,
and overages will go to all City
personnel and our CM team so that
we can be proactive in managing
the work of the Contractor.
.

SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 13 225
Co n S T rU CT ion inSpEC T ion/C ip proJ ECTS a pproaC h Onward Engineering is a Firm that understands the City’s desire to have on hand a diverse Staff of professionals, readily available and equip for On-Call contracts, who are well-versed in the construction of different projects with varying levels of complexity. Our Staff are capable of handling more than one project at a time while simultaneously adjusting to a varying work pace. They have worked on multiple Capital Improvement (CIP) Projects together and have formed a refined Team structure. Their experience on projects involves the rehabilitation, reconstruction and/or replacement of streets and roadways and associated curb, gutter and sidewalks; the rehabilitation, reconstruction and/or replacement of sewers, storm drains, water mains, and culverts; adjustments/ synchronization of traffic signals and traffic coordination; small buidings; parks, trails, landscaping, and recreational and sanitary facilities; street lighting; minor electrical layouts, and other CIP related task work. We can efficiently deliver the personnel who will exceed project expectations. These attributes of our Staff at Onward Engineering are all the more essential for Public Works Inspections, where the Inspector will be requested to move quickly and seamlessly from site to site.

OE is currently providing public works inspection services to multiple Cities, and our skilled and experienced Staff of construction inspectors have the knolwedge and understanding of what public agencies expect, and a thorough knowledge of all phases of a project. Additionally, our inspectors are well versed with Caltrans and Greenbook. OE’s inspectors are capable of being the City’s feet on the ground, advocating for the City’s best interest, and keeping the Contractor on task to conform to project safety and quality, as well as with the Contractor’s compliance to project documents requirements.

This is a part of the inspector’s active jobsite monitoring of the project documentation, progress, notes on labor, weather, project direction, key items, and field observations. With this, our inspector can maintain clear documentation of existing conditions, construction progress, and final field conditions.

The following outlines our typical phases approach:
oUr Co n S T rU CT ion
inSp ECT ionS follow
ENCROACHMENT PERMITS and

PUBLIC WORKS CONSTRUCTION
and keeping the contractor on task for

SAFETY COMPLIANCE
andQUALITY COMPLIANCE
by further verifying the compliance to the
CONTRACTOR’S DOCUMENT
as well as in maintaining direct and active

JOBSITE MONITORING
and DOCUMENTATION REVIEWS
along with LOGGING NOTES regarding

LABOR QUALITY

PROJECT DIRECTION

KEY ITEMS

FIELD OBSERV ATIONS

WEATHER CONDITIONS
as well as ultimately the documentation of

CONSTRUCTION PROGRESS

EXISTING CONDITIONS
and FINAL FIELD CONDITIONS
prE-
Con ST rUCT ion
Con ST rUCT ion
inSpECTion
TraffiC Con T rol
& JoB Saf ET y
poST
Con ST rUCT ion
OUR INSPECTORS:
• Review the Project PS&E;
• Familiarizes with the
Contractor’s Preliminary
Schedule;
• Makes suggestions
to the Construction
Manager;
• Regularly Reviews
Construction Progress
Schedules;
• Verifies the Schedule is
Being Met;
• Identifies Deviations;
• Issues any Necessary
Corrective Actions to
Bring the Project Back on
Schedule;
• Attends Pre-
Construction Meetings,
as necessary;
• Answers Questions
and Makes
Recommendations.

OUR INSPECTORS:
• Prepares Daily Construction
Reports and Weekly Statement
of Working Days;
• Monitors Compliance with The
City’s Construction Demolition
and Recycling Ordinance;
• Reviews Soil Compaction and
Materials Testing Certifications
for Compliance;
• Coordinates with the City
Regarding the Quality of Work
Completed;
• Captures Photos and Video
Prior to, During, and After
Construction;
• Prepares a Daily Photo Diary
along with the Daily Report and
Makes it Available in Real- Time
to the City;
• Assists in Monthly Progress
Payment Recommendations by
Making Measurements of Bid
Items.

OUR INSPECTORS:
• Check that all Staff are Wearing
White Hard Hats, OSHA
Approved Vests, & Rubber
Soled- Shoes at all Times on the
Jobsite;
• Inspects Traffic-Related Work;
• Monitors Traffic Control;
• Verifies Pedestrian and
Vehicular Safety with Minimal
Disruption and Safe Access;
• Establishes and Implements
Job Safety Procedures in
Compliance with CAL -OSHA
Requirements;
• Monitors Contractor’s
Compliance with the
Established Safety Program;
• Responds to Deficiencies and
Hazards;
• Investigates Accident Reports,
Observes Construction & Public
Safety & Convenience, and
Report Problems. to The City.

OUR INSPECTORS:
• Prepare in-Progress
Punch Lists at the
Completion of Each
Project Phase;
• Directs and Notifies
Contractors Regarding
any Actions of Non-
Compliance;
• Corrects Compliance
Problems as
Discovered;
• Confirms Final Field
Quantities To the
Construction Manager;
• Provides Complete
Measurements and
Calculations to
Administer Progress
Payments;
• Makes
Recommendations for
the Payments.
phase
1 phase
2 phase
3 phase
4 SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 14 226
Cm & In SpEC T ion SCo pE of work approaC h
phase 1 PRE-CONSTRUCTiON
proJECT fil ES
Available to the City Project Manager via
either City CMIS, or OE’s ENTERPRISE
DCRs & RFIs
Correspondence/Submittals
CCOs & Progress Reports
Lab & Field Test Reports
Materials Delivery Tickets
Compliance Certification
Progress Reports & Photos
Meeting Minutes
Guarantees & Certifications
Affidavits, Leases & Easements
JoB Con T rol do CU m E n TS
Project Schedule & Bid Schedule
Bi-Montly Status Reports
Weekly Statement of Working Days
Construction Change Orders
Monthly Construction Payments
Certified Payroll Records
Labor Compliance Documents
phase 3 POST- CONSTRUCT i ONphase 2 CONSTRUCTiON
TASkS dELiVERA bLES
CONSTRUCTA biLiTY
REV iEw
RFi COOR diNATiON
bid AwAR d SUPPORT
MEET iNGS
SUbMiTTAL REV iEw
• Review/Recommendations
• Comments in Writing
• Meeting with DE & PM
• RFI Response Log
• Bid Analysis
• Meeting Minutes
• Meeting Agenda
• Look-Ahead Schedule Review
• Submittal Log
• Stamped Submittals
• Recommendations
TASkS dELiVERA bLES
PROj ECT

SUMMARY
SCHE dULE REV iEw &
TRAC kiNG
PUbLiC

OUTREACH
CONSTRUCT iON
iNSPECT iON
TRAFF iC

CONTROL
jOb SAFETY
COMPL iANCE
CHANGE
ORdERS
LAbOR
COMPL iANCE
GEOTECHN iCAL /
MATER iALS TEST iNG
wA TER QUAL i TY
Sw PPP & b MP ’ S
CONSTRUCT iON
dOCUMENTAT iON

SURVEY MONUMNETS
• Overview of Completed Work
• Photos
• Upcoming Work
• Closures & Restrictions
• Construction Schedule Updates
• Mailer Resident Notifications
• Community Coordination Files
• Discussion Notes & Dates
• Web Page Updates/Changes
• Review & File Daily Reports
• Weekly Working Day Statement
Reports
• Daily Photo Diary
raw image files & video (digital)
• Traffic Control Notes
• Signing & Striping Inspection
• Traffic COntrol Plans Review
• Safety Infraction Reports
• Change Order Notes
• Change Order Recommendations
• Verify Accurate Records/Quantities
• Verify Records Back-Up
• Contractor Certified Payroll Records
• CM Payroll Review Notes
• Employee Interview Forms
• Employee Interview Reports
• Testing Reports & Tracking Log
review comments/recommendations
• Weekly Work Reports
see job control documents & project
records)
• Manage/Track/Report Survey
• Monument Documentation
TASkS dELiVERA bLES
FiNAL wAL k-THROUGH &
iNSPECT iON
AS-bUiL T PLANS
PUNCH LiSTS
NON -COMPL iANCE iTEMS
COMPLET iON
RECOMMEN dA T i ONS
FiNAL P A YMENT

REQUESTS
CONSTRUCT iON
dOCUMENTAT iON
STATE AU dITING
SUbMiT
PROj ECT F i LES
• Certify Completion
Recommendations
• IOR Red-Lines
• Contractor Red-Lines
• CM Coordinated Records
• Final As-Built Documentation
• Preliminary Punch List
• Final Punch List
• Non-Compliance Notes
• Completion Recommendations
• Final Report of Completion
• Final Payment Recommendations
• CM Payroll Review Notes
• Employee Interview Forms
• Employee Interview Reports
• Final Project Files (per LAPM)
• Final Project Report
• As-Built Drawings
• Digital Set of Drawings
• Construction Files
• Books/Records/Documents of
Audits/Examinations/Excerpts/
Transactions/Claims Analysis/
Litigation (3 year retainment)
SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 15227
Co mm Un iTy oU T rEaC h
Having a plan for minimizing interruption, garnering public support, and maintaining a positive public perception throughout construction is critical to the overall success of a project. As such, we place an emphasis on community outreach and the dissemination of project information to affected stakeholders. We inform the public because it translates to less complaints, safer construction sites, a smooth construction schedule, and an increasecd positive public perception of the City of Lynwood.

PUbLiC NOTiC ES
T
he purpose of this project is to rehabilitate
the distressed asphalt pavement and
concrete throughout the project limits. In
doing so, we hope to improve neighborhood
connectivity and livability; and to enhance the
comfort, safety and aesthetics of the residents and
business owners throughout the neighborhood.

The project may require a temporary closure of
certain sections of the street and limited access
during construction hours.

Zone 3............................... Summer 2023
Lower Azusa Road............Spring 2024
Arden Drive.......................Spring 2024

ROADWAY REHABILITATION
and PARKWAY IMPROVEMENTS
4,000
Square Feet

SIDEWALK
43 Count

CURB RAMPS
3,000
Linear Feet

CURB/GUTTER
and SIGNING and STRIPING UPGRADES .

PURPOSEPURPOSE

SCHEDULESCHEDULE

SITE AREASSITE AREAS
N
W Hondo Pkwy.W Hondo Pkwy.

Santa Anita Ave.Santa Anita Ave.

Whitmore St.Whitmore St.

Chico Ave.Chico Ave.

Marybeth Ave.Marybeth Ave.

Brockway Pl.Brockway Pl.

N
N
Venita St.Venita St.

Gidley St.Gidley St.

Bisby St.Bisby St.

Frankmont St.Frankmont St.

Glenfair St.Glenfair St.

Marsen St.Marsen St.

Elmcrest St.Elmcrest St.

Fieldcrest St.Fieldcrest St.

Haverly St.Haverly St.

Emery St.Emery St.

Arden Dr.Arden Dr.

Emery St.Emery St.

Halifax Rd.Halifax Rd.

Ranger Ave.Ranger Ave.

Whitney Dr.Whitney Dr.

Shasta Pl.Shasta Pl.

Esto Ave.Esto Ave.

Muhall St.Muhall St.

Ranchito St.Ranchito St.

El Monte Ave.El Monte Ave.

Doreen Ave.Doreen Ave.

Hickson St.Hickson St.

Dido St.Dido St.

N
Lowe r A z u sa Rd .Lowe r A z u sa Rd .

Peck Rd .Peck Rd .

Durfee Ave.Durfee Ave.

El Monte El Monte
Ave.Ave.

Sa nta Sa nta
Anita Anita
Ave.Ave.

N
Arden Dr.Arden Dr.

Va l l ey B lvd .Va l l ey B lvd .

Lowe r A z u sa Rd .Lowe r A z u sa Rd .

A rd e n WayA rd e n Way

MEETING

TO DISCUSS

UPCOMING
ZONE 3

CONSTRUCTION
PUBLIC
NOTICE
T
he City of El Monte would like to invite
residents and property owners in the vicinity
of the upcoming construction project in
the Zone 3 residential neighborhood to attend a
virtual public meeting. The purpose of the meeting
is to provide information and gather feedback
regarding the proposed concrete improvements
and pavement rehabilitation project in the Zone
3 residential area. The meeting will be held on
Monday, May 10
th, 2023, at 7:00 pm, via Microsoft
Teams. The City staff and project engineers will
be in attendance to present the project details,
answer questions and receive comments. The City
of El Monte values your input and feedback on this
important project, and we encourage you to attend
this meeting to learn more about the project. Your
participation is essential so that the project meets
the needs and concerns of the community. Please
review the map on the flip side of this brochure to
see if your street is included in the limits of this
project.

Thank you for your participation and support.
from The City of El Monte

INVITEINVITE

CITY ADDRESS
1 Will IWill I
Have AccessHave Access
to Myto My
Driveway?Driveway?
Vehicular access to driveways will
be maintained except when
necessary construction prohibits
such access for reasonable periods
with a minimum 48-hour notice.
3 What areWhat are
the Workingthe Working
Hours?Hours?
Construction hours are from:
7am to 4:30pm. These hours
are subject to change.

All parking restrictions will be limited
to a reasonable period with a 48-
hour advance notice. Information on
parking and driving restrictions will be
updated regularly and is available at:
oe-eng.com/elmontezone3 2
Are Are
there anythere any
ParkingParking
or Streetor Street
Limits?Limits?
4 Will myWill my
Trash beTrash be
Collected?Collected?
The Contractor will not schedule
any work on local/residential streets
that will prevent trash pickup on the
same day as trash collection.

Q & AQ & A
WHEN

DAY, MONTH,

YEAR, TIME
WHERE
Microsoft Teams
OE produces, distributes and updates City-requested public notices, which are directly designed by in-house staff for the Contractor on behalf of the City for distribution to the public.

These notices make the public aware of the project, updates, and of driving or parking restrictions. The above images are samples of the type of notifications we distribute, which include flyers, tri-folds, and other periodicals.
iN FORMAT iVE wEb PAGES
OE offers informative web pages hosted on a
separate sub-domain linked directly to the City’s
website. This allows OE to directly produce and
update project details and information, and dynamic
m a p s w i t h o u t r e q u i r i n g C i t y t i m e a n d r e s o u r c e s through the process. The website also includes our
aforementioned public notices.

ONWARD ENGINEERING, 300 S. HARBOR BLVD., SUITE 814, ANAHEIM, CA, 92805 (714) 533-3050 [email protected] Street Slurry Seal and Rehabilitation - Zone 1
City of Laguna Beach

PUBLIC WORKS
Construction is Expected to Commence for a Period of 45 Working Days.

STREET SLURRY SEAL SCHEDULE
SCHEDULED TIME - 7:30AM TO 6:00PM
To access the interactive features of the map,
Click on the [ ] symbol to the right of the map title. (note: This will link you to a separate page).

To see a text format of the schedule please scroll down past the interactive map.

This map was created by a user. Learn how to create your own.

Keyboard shortcuts
2019 Street Slurry Seal - Zone 1
This map was made with Google My Maps. Create your own.

Map data ©2023 Terms 1,000 ft
WEDNESDAY, SEPTEMBER 25TH, 2019 - FRIDAY, SEPTEMBER 27TH, 2019 Sealing of Asphalt Berms & Curbs Project-Wide

CLICK THE PDF LINKS AT THE BOTTOM OF THE PAGE FOR NOTIFICATIONS PROJECT DETAILS & CONTACT INFORMATION
The slurry seal provides a protective coating for the streets and it is designed to seal and extend the life of the pavement.

On the day the slurry seal is applied, the street will most likely be closed entirely to vehicles and pedestrians. Detours may be necessary. Several streets will be resurfaced each day, so your street may close as early as 7:30 a.m. or as late as 1:30 p.m. It takes approximately 4 hours for the slurry seal to dry for vehicle use, and about 2 hours for pedestrian use. “NO Parking” signs will be posted within the work areas prior to roadway closures. Trash collection and mail delivery services may occur at different times of the day, but will not be interrupted. Emergency access will be provided at all times.

WE APPRECIA TE YOUR PATIENCE & COOPERA TION THROUGH THIS PROCESS OF

REVIT ALIZING YOUR NEIGHBORHOOD R OADS
For general project information, please call:
(844 ) LAGUNA4 OR (844) 524 -8624
Or visit the City’s project website:

HTTP://WWW .LAGUNABEACHCITY .NET/SLURRYSEAL

DOCUM ENTS

P RE-CONS TRU CTION NOTICE (REVISED)

PREP WORK NOTICE

SLURRY SEAL POSTPONED

FINAL SLURRY SEAL NOTICE
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HOME ABOUT US SERVICES PROJECTS & CLIENTS MENA CAREERS NEWS & MEDIA SEARCH CONTACT US SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 16 228
TELEPHONE HOTLiN E
The City will be provided with a telephone hotline as the contact number for the duration of the project life cycle. Call logs with caller information, time of call, and voice-mail can easily be tracked, generated and saved. Upon setup, callers are greeted by a brief pre-recorded introduction, after which a vocalized menu will offer helpful project information (ie. street closures, parking restrictions and schedule changes) with the option to be routed to a task specific staff member. This system is customizable, and it works even if phases are handled by different consultants, where the contact person can be changed throughout the course of a project. This means less headaches for the City , and it provides peace of mind to the community, knowing the option to voice their concerns and obtain information is a phone call away. iN TERACT iVE ONLiN E wEb MAPS
OE supplies interactive and dynamic maps to keep the public informed. Stakeholders can access our maps online for updates on detours, phasing, temporary parking, street closures, and general project information. OE manages and updates the site and content in real-time in accordance with City requirements. This provides the City with easy-to-access content for oversite and to disseminate valuable information.
samples of our online web pages with interactive web maps are below:
www.oe-eng.com/lakedalwigkparkimprovements
www.oe-eng.com/hanford-downtown-improvements-project
www.oe-eng.com/dbarea5
SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 17 229
orangE vE ST a ppliCaT ion
orangE vEST © is a proprietary tool (web application and iOS application) which streamlines and organizes construction documents, built with the inspection team in mind. Orange Vest allows the CM and Inspector to document work in real-time, and to have field quantities, materials, labor, and equipment automatically update Quantity Sheets, Earned Value Charts, Cost Over Time Charts, Quantity Over Time Charts, and Percent Complete Over Time Charts. It also allows the team to proactively monitor bid items that are nearing 75% complete and keep track of any overages.

The orangE vEST © application allows users to generate Field Notifications (Incident Reports), manage Punch-Lists, automatically generate Weekly Statement of Working Day reports, manage Potential Change Orders, Unit Price Change Orders, and Contract Change Orders. On the Construction Management side, it allows users to review and approve/reject submittals and respond to RFIs. The value of this tool is unprecedented. It took our team over 8 years to develop, and it includes input from former City, City, and Public Works Professionals and Supervising Inspectors.

The following showcases further details, features and usages of this tool:
app fEaTUrES
View project dashboard, prepare comprehensive daily reports, automatically generate weekly statement of working days, view product quantities to approve progress payments, prepare change order leveraged by real team data, access project files, sign and countersign reports, file field notifications and incident reports, submit and review construction submittals, prepare and respond to requests for information, and more.

SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 18 230
daShBoard
The dashboard is a look at the project’s progress, so you know at a glance how many days are remaining, whether or not any daily reports are missing or incomplete, how much time has elapsed, the estimated earned value (automatically updated with each published daily report), the weather forecast that includes an hour-by-hour breakdown, and charting tools to dive deeper on the project’s numbers.
daShBoard in-dEpTh
The project dashboard has three charts currently available: cost over time, which can be viewed for the project as a whole, or specifically for up to 3 bid items at a time; the quantity over time chart, showing both the cumulative & the day/week/ month totals for the project as a whole or as individual bid items; the percent complete over time chart, which can be viewed for the project or for individual bid items (up to 3 at a time).

SECTION 3
: Approach to the Project

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 19 231
rEqUEST for informaTion (rfi) modUlE
The RFI module solves the issue of cross platform fragmentation by allowing you to centralize requests and to respond to them directly. A user, either as a user of the app or via a public link, can submit an RFI for each project, with the option to mark that RFI as Normal, Expedited, or Critical, and can attach a PDF to that RFI, if needed. Once it is submitted, the Construction/Project Manager will recieve an email notificaiton of the submittal. From there they can instantly respond, and the response will be sent directly to the original party that submitted the RFI. The system will also prioritize alerts to the PM/CM in order to address expedited and critical RFIs first. Anytime a change is made to an RFI, the program automatically makes a PDF that includes the RFI information, and it marks the time it was updated. A PDF log of the RFIs is also generated.

SUBmiTTal modUlE
The Submittal Module allows Contractors to submit documentation (as a PDF via the app or public link) for the materials and processes that they plan to use during construction. This can can be submitted as a new submittal, or as a follow up to a previous one (re-submittal), to which the PM/CM is then notified. By clicking the stamp icon they are able to digitally markup the PDF with a full suite of markup tools. When done, the PM/CM selects a status for that submittal (Approved-No Exceptions Taken, Approved-Make Corrections Noted, Rejected, Rejected-Revise & Resubmit, Rejected-Submit Specified Item). Then a cover page is auto-generated for that marked up document, which includes the tracking history for that submittal, as well as a digital stamp, with signature. The system also auto-generates a PDF log of submittals.

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Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 20 232
daily rEporTing
The daily report is the brains of the application. We built our app with the inspector in mind, as the inspector is the eyes and ears of the project. The daily report dashboard gives the inspector his daily information at a glance. The top bar allows the inspector to jump into work performed (to track labor, equipment, and quantities completed), PCO (potential change orders), notes, tickets, punch list, and weekly recap.

Bid iTEmiZaTion
Adding a bid item is easy, and it takes all the guess work out of it. No more typos or inaccurate bid items. These are pulled directly from the bid sheet which is uploaded to the system as a CSV file (or manually input). Once a bid item is in, you are ready to add labor and equipment hours to it, or to add quantities performed that day.

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proJECT ClaSSifiCaTionS
Once you add a bid item, assigning labor and equipment is a breeze. Just select the classification, and the system will filter only the personnel and equipment that fit that classification. You only need to type out the name and description once, and it is available throughout the project. If you prefer to put the name and description first, you can do that and the system will show you a list of classifications assigned to that person and equipment. noTE Taking
Notes are easy to input. They can be formatted & rearranged. You can use voice text to dictate your notes when you are in a rush. Then you can edit those notes later if needed. You can also assign notes specifically to a bid item, or you can type them out as general notes.

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phoToS
Photos can be easily snapped from within the app, or uploaded from the photo library. Add photos, caption them, and rearrange to tell a visual story. No more fumbling to format or organize photos. Let ORANGE VEST© do it for you. Also, the system captures as many photos as you take. You can take 30 photos and only include 8 in the daily report, and the 22 that are not included will automatically be saved as separate image files. qUanTiTy modUlE
The quantity module shows you the quantities for any period of time. You can view the quantities for the “prior period”, “to date:”, or “remaining”. Tapping the bid item provides a drop-down menu showing the breakdown of that bid item.

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Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 23 235
qUanTiTy modUlE BrEakdown
The quantity module breakdown shows you the quantities performed for any period selected, along with a breakdown of every day where a daily report recorded work for that bid item.

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During our many years of construction experience, we’ve come to understand that success comes through a solid QA/QC plan, implemented at the onset of a project. OE implements protocol from a detailed QA/QC manual that defines roles,
responsibilities, expectations, review requirements, and quality standards of all documents and procedures within the firm’s organization.

Our team brings considerable experience with keeping
projects on track - experience gained on many
public works construction projects in Southern
California.

We believe it is imperative that we have a full
understanding of the timeline of each project,
from beginning to end. We can personally
build CPM schedules and handle the monthly
updates with the responsible agencies.

Our Construction Inspectors
will attend meetings with the Contractor
to discuss the status of the schedule
and identify any potential roadblocks
or challenges. They will review each
monthly update promptly and
provide comments or acceptance
after receipt of the submittal from
the Contractor.

We make a point, at the start
of every project, to specifically
tailor the QA/QC program and work
plan to the specific project needs.

OE’s team approach to project controls
is to achieve estimating, cost control, and
scheduling objectives through conscious
planning and execution of the work, and through
the continuous monitoring of cost, schedule,
quantities, and performance.

We’ll monitor the
contractor’s
Quality Control
Program.

We’ll
provide quality
assurance and
inspections to verify
work is accurate and in
compliance with applicable
standards and regulations.

Reports will be kept in
tracking submittals, tests
performed, samples taken,
non -compliance reports,
and inspection/testing
associated with non-
compliant work.

Our Staff will review
the contractor’s weekly
and daily schedules
before work begins each day
and closely coordinate with
the Contractor to establish an
understanding of the critical
activities and work to be
inspected.

CON STRUCTION
INSPECT iON

APPROACH TO

QUALITY

ASSURANCE
& QUALITY

CONTROL
PROVI dE
construction
teams with the control
tools and documents to
accurately estimate, plan, and
monitor work to meet the
project’s cost, schedule,
quantities, and
performance.

FACiL i TATE
communications to
provide the City with
the long-term visibility
necessary to make
proactive & informed
decisions.
idENTi FY
opportunities in a
timely fashion so impacts
to cost, schedule, quantities,
and performance are realized
and minimized or avoided. The
primary focus is early identification
of opportunities or potential risks, then
finding alternative solutions to quickly
implement corrective actions.
iMPLEMENT
tools and documents for control
to support the process of Change
Management and the preparation/
review of change orders for City
approval. The Change Management
Control is used for early warning and
approval control of deviations
in engineering cost, cost of
material and equipment,
and construction
during all phases.

GOALS
wE SET TO
ACHIEVE wHILE

PRO-ACTIVEL Y

MANAGING THE

V ARIOUS ASPECTS
OF PROj ECT
CONTROLS.

Co n S T rU CT ion inSpEC T ion qa/qC a pproaC h
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Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 25 237
Tr affi C En gin EEr ing
TASkS & APPROACH
The following is a brief summary of the range of the sub-consultant’s areas of expertise:

TRANSPORTATiO N, T RAFF iC EN GiN EERiN G/ P LANNiN G & LiG HT iN G Traffic Signal & Interconnect Design
Signing & Striping Alignment & Design
Design Of Work Area Traffic Control, Staging, & Detour Plans Traffic Impact Studies/Analyses & Forecast
Bikeway Planning & Design
Parking Analysis & Studies
Street Lighting Design & Conversion
Traffic Signal Warrant/Left-Turn Warrant Analysis
Engineering & Traffic Surveys, Speed Surveys & Signage
INTE LL iG ENT T RANSPORTAT iO N SY STEMS
Intelligent Transportation System (ITS) Planning, Reports, Design, & PS&E Closed Circuit Television (CCTV)
Dynamic Message Signs (DMS), Trailblazer & Speed Feedback Signs Vehicle Detection – Video, Radar, Passive Acoustic, Loops, etc.

ITS Design Guidelines, Plan Review & Technology Evaluations Communication Planning & Design – Fiber Optics, Twisted Pair, Leased, Wireless, & Infrastructure TMC & Systems Planning & Design
Project Administration & Oversight On Multi-Agency Coordination Projects SiG NAL T i MiN G ANd CO ORd iN ATiO N
Traffic Signal Timing Plans
Corridor and Network Coordination
Time-Space –Flow Diagrams, Timing Studies/Synchronization Studies Speed & Delay Studies
Hands on Controller Operations (especially 170 & 2070 controllers) ENERGY E FFiCiEN T SOL UTiON S ANd ST Ud iE S
Led Traffic Signal Head Conversion Projects,
Maintenance & Planning Uninterruptible Power Supply (UPS) for Traffic Signals & Other Devices Advisory Roles for all Matters Involving LED Lighting & Energy Saving Components TU RN -k EY SO LUTiO NS FOR LEd SiG NAL & ST REET LiG HT PR OjE CTS Study/Inventory/Budgeting/Financing/Specifications/Bid Evaluation/Procurement/Installation/Maintenance LED Roadway Markers, Crosswalks, Barrier Lighting, Lane Control Signals & Other Signage Design of Roadway Lighting, Decorative Lighting & Parking Lots Energy Survey of Traffic & Roadway Systems
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Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 26 238
proJect WorK reQUIrements Key
highway water resourcesbridge water workstraffic hydrologic utilitymaterials environmentsurvey/mapping regulatory permit The City of

LONG BEACH

CITYWIDE ADA CURB RAMPS & PATH OF TRAVEL PEDESTRIAN

ACCESSIBILITY IMPROVEMENT PROJECT
Keith Hoey, PE, Senior Civil Engineer, (562) 570-6586, [email protected] 411 West Ocean Boulevard, 5th Floor, Long Beach, CA. 90802

OE is providing Design Engineering services to the City of Long Beach involving Citywide ADA Curb Ramps and Path of Travel Pedestrian Accessibility Improvements. The objective of the project is to design and construct at least 20,000 new ADA compliant curb ramps over the next 20 years in accordance with current State and Federal accessibility codes and standards. The project is to complete 1,000 of those ramps deemed most critical for accessibility. OE’s team utilizes AutoCAD Civil 3D on 3D surfaces for the designs in compliance with the Long Beach Standard Plan No. 122 in order to satisfy the maximum allowable slopes dictated in the most current version of Caltrans Standard Plan A88A, and has had to consider other accessibility standards due to occasional unavailability of a suitable ramp case and type. The project work entails the preparation of detailed individual curb ramp construction plans with the inclusion of horizontal geometrics, design elevations and dimensions, and utility appurtenance adjustments and relocations, along with concrete infrastructure such as curb, gutter, cross-gutters, and sidewalk. The necessary reconstruction is incorporated in order to accommodate the new curb ramps, meet accessibility requirements, and maintain drainage. Additional design elements have also required consideration, which involve constructing 32”x54” size flat landings next to each pedestrian push-button at signalized intersections and installing guardrails where retaining curbs adjoin walkable hard surfaces. Due to the large volume of ramps reconstructed each year, small batches of design details and construction of the ramps are being provided to the City at regular intervals through out a continuous process, with City submittals made on a monthly basis at a scaled frequency and quality.

The City of

EL MONTE
MERCED AVENUE LINEAR PARK PROJECT (CIP 003)
Kevin Ko, Project Manager, (626) 580-2250, [email protected] 11333 Valley Boulevard, El Monte, CA 91731

OE provided Construction Management and Inspection services to the City of El Monte on the Merced Avenue Linear Park Project, CIP 003, located on Merced Avenue between Garvey Avenue and Towneway Drive. The improvements consisted of constructing a 1.1-acre linear park within the existing roadway to provide traffic calming through lane reduction, tree planting, seating, picnic areas, play and fitness equipment, sidewalk, planting areas, protective fencing, solar lighting, trash receptacles, bike racks, stormwater retention areas, and all other work as indicated in the construction documents.

Replacement of existing 6” and 8” water mainline along the east side of Merced Avenue was also included as part of this project. Additionally, OE provided public outreach support on the project. The Project was funded through the Clean California Grant Funds and Local Funds.

The City of

MANHATTAN
BEACH
CYCLE 1 WATER MAIN INFRASTRUCTURE IMPROVEMENT PROJECT
Tim Birthisel, PE, Senior Civil Engineer, (310) 802-5368, [email protected] 3621 Bell Avenue, Manhattan Beach, CA. 90266

OE provided Construction Inspection services to the City of Manhattan Beach on the Cycle 1 Water Infrastructure Improvement Project that included the excavation and installation of over 3200 linear feet of 6-inch and 8-inch Ductile Iron Pipe, water valves, curb to curb pavement rehabilitation, ADA compliant curb ramp replacements, all appurtenant work, and 19 valves at the following 6 locations in the City, with all but Manhattan Beach Blvd. requiring street resurfacing for the entire width of the roadway: 12th Street, from Meadows Avenue to Peck Avenue; 23rd Street, from Redondo Avenue to Herrin Avenue; Manhattan Beach Boulevard, from Pacific Avenue to Sepulveda Boulevard; 17th Street, from Meadows Avenue to Rowell Avenue; 22nd Street, from Redondo Avenue to Herrin Avenue; and Herrin Avenue, from 22nd Street to 23rd Street.

PROJECT EXPERIENCE44
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The project presented unique challenges in coordinating traffic control, work hours, and minimizing the impact to Meadows Elementary School. Portions with deficient fire flow capacity were selected based on pipe size and locations containing severe operations and maintenance issues in order to resolve fire flow and residual pressure, and to minimize potential for negative impacts to public health, the environment, and the number of residents impacted by main breaks, and allowing for more isolated main shutdown during emergency repairs. This project had a 220 working day schedule.

The City of

EL MONTE
SANTA ANITA ACTIVE TRANSPORTATION PROGRAM, CYCLE 5 ATP

PROJECT,PHASE I, II, & III
John Rico, Associate Engineer, [email protected], (626) 580-2058 11333 Valley Boulevard, El Monte, CA 91731-3293

OE provided Construction Management and inspection services for the City of El Monte on the Santa Anita Active Transportation Program, Cycle 5 ATP Project. The purpose of this project was to improve safety for roadway users and to improve conditions for non-motorized modes of travel, thereby promoting pedestrian cycle and transit use. In doing so, the intent was to improve neighborhood connectivity and livability, and to enhance the comfort of non-motorized users traveling to and from the El Monte Transit Center and Downtown El Monte. The work entailed roadway rehabilitation, parkway improvements that involved 51 ADA curb ramps, 4,000 square feet of sidewalk, and 200 linear feet of curb and gutter, and upgrades to video detection and traffic signals at 7 intersections, along with wayfinding sign and bike rack installation at various intersections. The project was split into 3 phases. Phase I involved class II bike lane installation along 0.53 miles at Santa Anita Avenue, from Tyler Avenue to Lower Azusa Road; Phase II had pavement, curb and ramp upgrades at Tyler Avenue, from Ramona Boulevard to Santa Anita Boulevard for .97 miles; and Phase III entailed pavement, curb and ramp upgrades located at Ramona Boulevard, from Santa Anita Avenue to Tyler Avenue for .36 miles.

The City of

LAKE FOREST
ADA ACCESS RAMP IMPROVEMENTS, PHASES 13 THRU 17 PROJECT

OE provided engineering design services for the City of Lake Forest’s ADA Access Ramp Improvements, Phases 13 Thru 17 Project, which was funded through the Community Development Block Grant. The goal of the project was to re-design existing access ramps to meet compliance with the ADA State of California Building Code, Title 24 Standards along with County of Orange Standard Plans, which required a full cultural resources study and report of California Historical Resources, a Sacred Lands search, a Reconnaissance Report, and a pedestrian field survey of the project area. This 5 phase project required a total of 113 ramp designs, reconstruction and replacement for a period of 3.5 years. The ramps components included landing widths, side flares, and landing/running/counter and sidewalk cross slopes. Also adjacent sidewalk, curb and gutter replacements were made as necessary to accommodate the new ramps.

The City of
IRVINE

IRVINE CENTER DRIVE PAVEMENT REHABILITATION, JEFFREY ROAD

TO SAND CANYON AVENUE
Uyenly Bui, Sr. Civil Engineer, (949) 724-7365, [email protected] 6427 Oak Canyon-Building 1,Irvine, CA 92618

OE provided the City of Irvine with Design Engineering services on the Irvine Center Drive Pavement Rehabilitation, Jeffrey Road to Sand Canyon Avenue Project. The project consisted of rehabilitating the section of Irvine Center Drive between Jeffrey Road and Sand Canyon Avenue that has a total length of approximately 5,100 linear feet (0.97 miles). The project joined the easterly limit of the Jeffrey Road and Irvine Center Drive Intersection Improvements project. Associated sub- tasks for this project included constructing ADA compliant curb ramps and driveways; reconstructing damaged curb, gutter, cross-gutters, and sidewalks; adjusting or relocating utility appurtenances; and replacing signing and striping.

The City of

LAGUNA BEACH

STREET & SLURRY SEAL REHABILITATION (PHASES I, II, & III) Mark Trestik, Assistant City Engineer, [email protected], (949)497-0300 505 Forest Avenue, Laguna Beach, CA. 92651

OE provided full Construction Management and Inspection Services for the City of Laguna Beach on Phases I, II, and III of this project. The project limits for Phase I (2017) were split into three areas: Area A (Skyline) included 934,523 sf, Area B SECTION 4
: Project Experience

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 28 240
(Lower Bluebird Canyon) included 158,057 sf, and Area C (Summit Drive) included 185,961 sf. The project limits for Phase II (2018) covered three different regions: Area A: Canyon Acres Drive/Arroyo Drive/Woodland Drive/Laguna Canyon Frontage Road, Area B: Residential streets in downtown (Loma Terrace, Y Place), and Area C: streets between Thalia Street and Cress Street. The project limits for Phase III (2019) included two areas, Area A: Coast Royal, and Area B: South Laguna Village.

These areas are in South Laguna Beach, from the neighborhoods between West Street and 10th Avenue/Sunset Avenue.

The work included variable grind and overlay in some areas, and Type I Slurry Seal in other areas. There was 2,562 square feet of French Drain that was installed in Area A. A 4-inch drain line was connected to a catch basin in Area A as well. The specifications also called for new traffic signal poles at the Skyline Drive, Crestview Drive, and Fern Street Intersections.

Lastly, the project encompassed parkway and curb and gutter improvements, signage and striping. Due to the residential element involved, OE provided Web Maps and a Project Hotline for affected residents, keeping them updated and informed through out the life of the project.

The City of

ANAHEIM

NEIGHBORHOOD RESIDENTIAL STREETS IMPROVEMENT PROJECT
(PHASES I & II)
Lorenzo Rea, Assistant Engineer, (714)765-6893, [email protected] 400 E. Vermont, Anaheim, CA. 92805

OE provided full Construction Management and Inspection Services for the City of Anaheim on this project which encompassed street improvements on a number of residential neighborhoods. The goal of this project was to restore surface integrity, improve the ride quality and safety of the residential streets, and mitigate any potential trip and fall hazards. These large-scale residential neighborhood rehabilitation projects involved parkway improvements by resurfacing the pavement, removal and replacement of ADA access ramps, sidewalk, curb, cross gutters and concrete aprons, pavement markings, signage and driveway approaches. The project limits for phase I were split into thirteen neighborhood areas: (1) The Athena-Omega Neighborhood, with a population of 1,977 residents, is bordered by Ball Road to the north, Sunkist Street to the east, Winston Road to the south, and State College Boulevard to the west. The scope involved 191,416 sf of asphalt reconstruction and 63,422 sf of slurry seal; (2) The Biscanye Neighborhood, with a population of 578 residents, is bound by Crestwood Lane to the north, Brookhurst Street to the east, Katella Avenue to the south, and Gilbert Street to the west.

The scope included 109,760 sf of asphalt reconstruction and 110,483 sf of slurry seal; (3) The Devonshire Neighborhood, with a residential population of 1,551, is bound by by Buckingham Street and the Riverside I-91 Freeway to the north, Gilbert Street to the east, and the Santa Ana I-5 Freeway to the south. The scope included 245,498 sf of asphalt reconstruction; (4) The Jerillee Lane neighborhood, with a population of 1,365 residents, is bordered by the I-91 freeway to the north, Imperial Highway to the east, Santa Ana Canyon Road to the south, and Lakeview Avenue to the west. The scope of work included 312,892 sf of asphalt reconstruction and 63,422 sf of slurry seal; (5) The Key Lane/Westchester Neighborhood, with a population of 7,332 residents, is bound by Orange Avenue to the north, Western Avenue to the east, Ball Road to the south, and Knott Avenue to the west. The scope included 933,402 sf of asphalt reconstruction and 664,515 sf of slurry seal; (6) The La Reina Neighborhood has a population of 3,415 residents and is bordered by Crescent Avenue to the north, Gilbert Street to the east, Lincoln Avenue to the south, and Dale Avenue to the west. The scope included 554,186 sf of asphalt reconstruction; (7) The Rowland Neighborhood is bordered by Broadway to the north, Magnolia to the east, Rowland to the south, and Kenmore to the west. The scope of work involved 48,714 sf of asphalt-reconstruction, and pavement resurfacing; (8) The West-Westmont Drive Neighborhood, with a population of 8,426 residents, is bordered by La Palma Avenue to the north, Harbor Boulevard to the east, Lincoln Boulevard to the south, and Loara Street to the west. The scope involved 1,795,739 sf of slurry seal, and 756,645 sf of asphalt reconstruction; (9) The Tanglewood Neighborhood is bound by Imperial Highway to the north, Yosemite Drive to the west, Kellog to the east, and Orangethorpe Avenue to the south. The scope included 339,901 sf of asphalt reconstruction, 358,598 sf of slurry seal, and 18,255 sf of sidewalk improvements. In addition, 65 new trees and 30 tree removals were made for the interest of this neighborhood; (10) The Rio Bravo neighborhood is bordered by Camino Manzana, Calle Granada, and Calle Tampico to the north, Eucalyptus Drive to the east, Santa Ana Canyon Road to the south, and Via Cortez to the west. The scope included 306,997 sf of asphalt reconstruction, 294,712 sf of slurry seal, 14,029 sf of sidewalk improvements, 51 new trees and 24 removals; (11) The Academy/Bel Air Neighborhood is bound by Lincoln Avenue to the north, Dale Avenue to the east, Orange Avenue to the south, and Beach Boulevard to the west. The scope included 263,302 sf of asphalt reconstruction, 201,012 sf of slurry seal, 4,256 sf of sidewalk, 30 new trees and 6 removed; (12) The Gaymont/Elm Lawn Neighborhood is bound by Orange Avenue, Stonybrook Drive, and Ball Road to the north; Dale Avenue, Magnolia Avenue, and Gilbert Street to the east; the Anaheim City Limit to the south; and Beach Boulevard to the west. The scope included 397,521 sf of asphalt reconstruction, 201,012 sf of slurry seal; 12,842 sf of sidewalk, 3, 187 lf of curb and gutter, and 71 new trees along with 15 removals; (13) The Greenleaf-Hampton Neighborhood is bound by La Palma Avenue to the north, Gilbert Street to the east, Crescent Avenue to the south, and the Anaheim City Limit to the west. The scope included 1,073,430 sf. of reconstruction, 494 tree trimmings, 15 removals and 75 new trees.

The project limits for phase II were split into three neighborhood areas: (1) The Kings Court Neighborhood is bound by Ball Road to the north, Euclid Street to the east, Katella Avenue to the south, and Brookhurst Street to the west. The scope included 1.1 million sf of grind and cap and 1.1 million sf of slurry seal; (2) The Velare Neighborhood is bound by Orange Avenue SECTION 4
: Project Experience

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 29 241
to the north, Gilbert Street to the east, Ball Road to the south, and Magnolia Avenue to the west. The scope included 260,677 sf of grind and cap and 327,499 sf of slurry seal; (3) The Sabina Neighborhood is bound by La Palma Avenue to the north, Harbor Boulevard to the east, Sycamore to the south, and the Anaheim Boulevard to the west. The scope included 152,605 sf of grind and cap, 185,494 sf of slurry seal. Coordinating with the local residents was essential on these projects.

The City of

BELLFLOWER

RIVERVIEW PARK CONSTRUCTION PROJECT
Philip Wang, PE, Associate Engineer, (562) 804-1424 ext. 2254, [email protected] 16600 Civic Center Drive, Bellflower, CA 90706

OE provided inspection services on the APWA award winning Riverview Park Construction Project in the City of Bellflower.

The project entailed a full project site demolition, including 850,000 SF of earthwork and grading, and decorative landscaping. The landscaping work included constructing a 5-foot high by 24-foot long crescent-shaped monument sign, a pedestrian bridge, a shade structure, and a 5-foot wide decomposed granite pedestrian walkway, 225 trees, 3,275 shrubs, and 356,165 SF of hydro seed. Each phase of the project required a different focus and set of monitoring skills by the OE team. This project was primarily constructed on Southern California Edison (SCE) property with a varying-width swath of City-owned property being improved along the eastern property line. Therefore, it was necessary that the OE inspector monitor both City and SCE standards as they applied, and to obtain an SCE construction permit.

The County of
ORANGE

EDINGER AVENUE BRIDGE WIDENING PROJECT
Ignacio Ochoa, PE, Director of OC Engineering/Chief Engineer, County of Orange, RDMD (714) 904-4823, 300 N. Flower St., Santa Ana, CA 92702

OE provided construction inspection services on the Edinger Avenue Bridge Widening Project over the Santa Ana River in Fountain Valley and Santa Ana for the County of Orange. The project limits were from 3101 W. Edinger Avenue to 12086 W.

Edinger Avenue. The bridge originally provided two-lanes of traffic in each direction with no existing sidewalk and no bike lanes on either side of the bridge. The scope of work included widening the bridge from 2 lanes to 3 lanes on each side making it a major arterial highway. It also included constructing raised sidewalks along the south side of Edinger Avenue from Harbor Boulevard to the bridge, and adding bike lanes on both sides of the bridge to provide pedestrians and bicyclist access. The bridge was widened by 26 feet on both sides in order to provide smooth transitions and to accommodate the additional lane of traffic on each side. The project was a six-phase job and entailed resurfacing to the existing bridge and street, installation of curb, gutter, and sidewalk, the relocation of electrical power lines, building two retaining walls, and installing riprap. Since the project consisted of six-phases, the Onward Engineering Inspector provided both cities and the County with extensive amounts of traffic control coordination for the duration of the project. Furthermore, the project required a great deal of coordination between the Onward Engineering team, the City of Santa Ana, the City of Fountain Valley, County of Orange, Caltrans, the Metropolitan Water District, and the Fountain Valley Water Division.

The County of
ORANGE

ANTONIO PARKWAY & BRIDGE WIDENING PROJECT
Ignacio Ochoa, PE, Director of OC Engineering/Chief Engineer, County of Orange, RDMD (714) 904-4823, 300 N. Flower St., Santa Ana, CA 92702

OE provided construction inspection services to the County of Orange on the high-profile Antonio Parkway and La Pata Avenue Widening project. The $25 million project spanned 1.5 miles, from Ladera Ranch to 1,000 feet south of Ortega Highway, and included 900 LF of bridgework across San Juan Creek. Antonio Parkway was widened from four to six lanes—40 feet to accommodate the two additional lanes of traffic and a sidewalk on each side. Bridgework included parkway improvements, a raised median, channel bank revetment at the south abutment, compaction grouting, and structural testing. The widening of the bridge and roadway occurred simultaneously and included grading and cement-treated soil, 3,691 LF of RCP storm drain, riprap for environmentally friendly drainage filtering, dry utility installations, 4,993 PVC pipe, utility conduits, four fire hydrants, traffic signal improvements and loops, signing and striping, video detection, and a Class I designated bike lane with special bicycle signal loops. The construction also included 448 LF of CIDH pile retaining wall with 42,000 pounds of steel reinforcement. Furthermore, the project required the installation of domestic, reclaimed, and non-potable waterlines as well as sewer installation and mainline trunk rerouting. The scope also included a dewatering and effluent treatment system onsite that handled 1 million gallons per day, and the bridge deck was picked up on one end to adjust cross-fall.

SECTION 4
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Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 30 242
The City of

LA HABRA

HEIGHTS

SEWER SYSTEM MANAGEMENT PLAN
Amad Qattan, City Engineer , (951) 232-1790
1245 N. Hacienda Road, La Habra Heights, CA 90631
OE prepared a Sewer System Management Plan (SSMP) for the City of La Habra Heights. The City had to develop and implement a system-specific SSMP to demonstrate their intention to maintain existing systems. The City owns a sewer collection system consisting of 3 miles of gravity sewer lines, 700 feet of forced main, and 1 pump station, and it serves 110 residences plus the Hacienda Golf Club. OE assessed the City’s system, documented risks of sewage overflows, and developed a maintenance plan for the City. The plan followed State requirements, providing appropriate methods to properly finance, design, construct, maintain, and replace the city sewer system. OE also developed a schedule of completion for presenting to the City Council to approve at a public meeting, as part of the WDR compliance requirements.

The City of

SANTA FE

SPRINGS
EQUIPPING WATER WELL NO. 12
Frank Beach, Utility Services Manager, (562) 868-0511
11710 Telegraph Road, Santa Fe Springs, CA 90670

Water Well No. 12 is a high capacity source of water supply which improves system reliability and efficiency throughout the City of Santa Fe Spring’s distribution network. The well consists of an 18-inch casing, drilled to a depth of 1,390 feet below ground surface, and the maximum recommended continuous pumping rate is 2,000 gallons per minute. The project consisted of two phases, and OE was tasked with Phase II. Phase II called for equipping the constructed well and installing associated improvements required for the operation and maintenance of the facility. The major work elements included installing a pump and motor, connecting the well to the existing water main, constructing a waste water system, installing a chemical storage and feed system, installing a well pump control system, constructing a block building to house the new pump and associated equipment and infrastructure, and constructing a perimeter block wall and motorized sliding gate with a security system.

The City of

LA MIRADA
ALONDRA BLVD. TRAFFIC SIGNAL/ROADWAY IMPROVEMENT, FROM
VALLEY VIEW AVE. TO MOTTLEY DR.

Eric Villagracia, Project Manager, (562) 902-2373, [email protected] 15515 Phoebe Avenue, La Mirada, CA. 90638

OE provided inspection services to the City of La Mirada on this project which covered nearly 1.75 miles of roadway on Alondra Boulevard between Valley View Drive and Mottley Drive. This section of roadway alternates between a 4-lane and 6-lane minor arterial with dedicated left-turn lanes and a center median which alternates between hardscaped median, painted median, and dual-left turn lane. The roadway is located primarily within a residential zone east of Stage Road and a commercial zone to the west. Cerritos College was also located within the project limits. Two railroad crossings intersect the roadway and are located west of Heron Avenue and Phoebe Avenue, respectively. The railroad nearest to Heron Avenue did not appear to be operational. Alondra Boulevard is also utilized by the Orange County Transportation Authority, operating Bus Route 460, with bus stops located along both sides of the roadway. The work entailed traffic signal installations and upgrades, AC pavement reconstruction, cold milling, asphalt rubber hot mix overlay, Type 2 slurry seal, removal and replacement of damaged curb, gutter, cross gutter, sidewalk and curb ramps. Construction also included adjustment of manholes and water valves, traffic signing, striping, markings, and raised pavement markers.

The City of

COSTA MESA

NEWPORT BOULEVARD WIDENING IMPROVEMENTS PROJECT
Jennifer Rosales, Project Manager, (714) 754-5180, [email protected] 77 Fair Drive, Costa Mesa, CA 92626

OE provided the City of Costa Mesa with design engineering services on the Newport Boulevard Widening Improvements Project. The project consisted of widening a portion 77 Fair Drive of southbound Newport Boulevard to accommodate a fourth through lane and improve its Level of Service from the current “F” rating (ranging from 1.10 to 1.30). The section of roadway to be enhanced extended approximately 2,700 linear feet southwest from 19th Street to the Superior Avenue turn-off located northeast of 17th Street. The project was located within Caltrans jurisdiction and required traffic signal modifications, utility and street light relocations, and right-of way acquisitions to accommodate the additional through lane and right-turn pockets.

SECTION 4
: Project Experience

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 31 243
The City of
LOMITA

PUBLIC TRANSIT BUS BENCH REPOSITIONING PROJECT
Gregory McPherron, Community Service Director, (310) 325-7110 24300 Narbonne Avenue, PO Box 339, Lomita, CA 90717

OE provided design engineering, construction management, and inspection services to the City of Lomita on the Public Transit Bus Bench Repositioning Project. Due to special constraints, Lomita’s city wide public transit Bus Stop features did not consistently provide a safe environment for patrons in proximity to the curb face or provide appropriate ADA access.

OE performed a detailed field survey to provide recommendations, prepare a construction bid package and manage the construction of repositioning the bus benches and trash receptacles to increase public safety while striving to comply with ADA requirements. With over thirty bus stops serving Torrance Transit and LA Metro, each bus stop was field analyzed by locating the position of the curb, walkway access, bus benches, signage, power poles and street lights, utility risers and cabinets, trash receptacles, and other features to determine how to improve the safety and accessibility at each bus stop on an individual basis. Drawing from ADA requirements and the bus stop safety and design guidelines from Torrance Transit, recommendations for the repositioning of benches and trash receptacles were made and drawings and specification were prepared for construction. The project included presenting the findings to the Lomita Technical Traffic Advisory Committee and the Public Safety and Traffic Commission for concurrence prior to construction.

The City of

TORRANCE
DOWNTOWN PEDESTRIAN IMPROVEMENT PROJECT - T-115
Beth Overstreet - Engineering Manager, (310) 618-3074, [email protected] 20500 Madrona Avenue, Torrance, CA 90503

OE provided Construction Management and Inspection Services to the City of Torrance on this Downtown Pedestrian Improvement Project. The Downtown Pedestrian Improvement Project seeks to provide a more attractive pedestrian environment along Cravens Avenue from Carson Street to Torrance Boulevard. The work encompassed construction of uniform, spacious, and ADA-compliant sidewalks, new decorative LED street lights, improved landscaping, roadway pavement rehabilitation, new curb and gutter, benches, bike racks, and pedestrian signage. The water mainline located under the sidewalk was relocated under the roadway to provide improved access for future repair work. The work also included replacement of the sidewalk, curb and gutter, and curb ramps; roadway repair; and replacement of traffic signs.

The City of

GLENDORA
BENNETT AVE., WASHINGTON AVE., WESTRIDGE AVE. & BENDER
AVE. CUL-DE-SACS PROJECT (PLAN #1338 & 1339)
Maliha Ansari, Principal Civil Engineer, (626) 914-8294, [email protected] 116 E. Foothill Boulevard, Glendora, CA 91741

OE is providing engineering design services on the Bennett Avenue, Washington Avenue, Westridge Avenue and Bender Avenue Cul-De-Sacs Project for the City of Glendora. This includes the design of nearly 7,000 LF of new 8-inch ductile iron/C909 PVC water mains to improve flow, pressure and fire protection, along with 311,000 SF of streets requiring improvements. Other work includes a striping enhancement concept to incorporate marked class II bike lanes, repurposing crosswalk warning lights, reconstructing and replacing 16 ADA curb ramps for compliance, traffic signal inductive loop replacement, and water main appurtenance installation and replacement. A section of pipeline located at Bennett Avenue near Valencia Street passes beneath a storm drain, requiring directional drilling to facilitate new water main installation through the area. This was accompanied by assessments of fire hydrants, air and vacuum release valves, and water meters and services laterals.

The City of
LAGUNA
NIGUEL

NIGUEL ROAD STREET REHABILITATION
Jacki Scott, Public Works Director/Analyst, [email protected], (949)362-4337 30111 Crown Valley Pkwy. Laguna Niguel, CA 92677

OE provided the City of Laguna Niguel with Project Engineering services for the Niguel Road Street Rehabilitation and ADA Improvement Project. The project consisted of rehabilitating an approximately 1.93 mile (10,200-foot) section of Niguel Road that extends from Alta Tera to Marina Hills Drive. Niguel Road from Highland Avenue to Marina Hills Drive (8,450 linear feet) is an arterial street with two lanes of traffic in either direction, raised center medians, centerline striping, left and right-turn pockets, and bike lanes. Niguel Road from Alta Terra to Highland Avenue is a residential collector street (1,750-feet) with SECTION 4
: Project Experience

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 32 244
one lane of traffic in both directions. A major part of this project involved the full design of the 64 ramps for the nearly 2 mile stretch hilly roadway. Parking was prohibited on the street except on the north side of Niguel Road from Alta Terra to Galina Way which required traffic management. Additional tasks included repairing curb, gutter, and sidewalk and constructing ADA compliant access ramps where required.

The City of
RANCHO

CUCAMONGA

VINEYARD AVENUE AT SAN BERNARDINO ROAD TRAFFIC SIGNAL

MODIFICATION
Romeo David, PE, Associate Civil Engineer, [email protected], (909)477-2740 x4070 10500 Civic Center Drive, Rancho Cucamonga, CA 91729

OE provided inspection services on this project in the City of Rancho Cucamonga, which entailed traffic signal modifications at the intersection of Vineyard Avenue and San Bernardino Road for removing three pull boxes, abandoning existing footing, removing and salvaging existing signal cabinet and relocating traffic signal equipment into new cabinet, furnishing and installing one Type 1-A pole and 4” PVC conduit, installing three #6 pull boxes, one #6E pull box, and one N40 pull box, furnishing and installing Econolite Cobalt ATC Controller, Type R signal controller cabinet with new foundation, side mounted CBS-127 cabinet shell, and installing Tomar Emergency Vehicle Preemption Detector and cabling. The Contractor was also tasked with replacing existing incandescent lights with new LED signal indicators, pulling new wires, potholing, and traffic control.

The City of

CERRITOS

DEL AMO BOULEVARD PROJECT
Freddy A. Bonilla, PE, Civil Engineer, (now in Victorville), (760) 955-5158, [email protected], 14177 McArt Road., Victorville, CA 92392

OE provided Design Engineering services on the Del Amo Boulevard Project. Del Amo Boulevard is a major arterial oriented east/west and is used as a thoroughfare to adjacent cities. The project limits consist of a total of approximately 2,900 linear feet (approximately 0.55 miles) of Del Amo Boulevard between Pioneer Boulevard and Norwalk Boulevard. The project is limited to the north half of the street as the south half is under the City of Lakewood’s jurisdiction. The project requirements included rehabilitation of pavement, concrete removal and replacement of damaged curb, gutter and sidewalks, identifying and addressing storm water drainage concerns, retrofitting or reconstructing curb access ramps and driveways with the latest ADA standards, and updating signing, striping and traffic loops. Overgrown trees were present throughout the project limits and were significantly impacting roadway, sidewalk, and gutter conditions. Close collaboration with the selected landscape architect was necessary to ensure all issues regarding tree root infiltration were addressed to accommodate the civil and landscape designs and to ensure that the City received a cohesive package of civil, landscape, and irrigation plans. The plans included Low Impact Development (LID) Improvements to divert urban run-off from the storm drain system.

The City of

SANTA FE

SPRINGS
I-5 FREEWAY WATER MAIN RELOCATION (ALONDRA SEGMENT)
Frank Beach, Utility Services Manager, (562) 868-0511, [email protected] 11710 Telegraph Road, Santa Fe Springs, CA 90670

OE provided construction management and inspection services for the City of Santa Fe Springs on approximately 800 feet of water main replacement. The project involved a substantial amount of coordination with Caltrans, other contractors, Chevron, and the City of Santa Fe Springs, as work was both simultaneous with the I-5 widening at Alondra Boulevard and within the work limits of CC Meyers. Coordinating with Caltrans involved everything from requesting survey and requiring additional fill for our pipeline work, to requesting their contractor stop working in certain areas for the City contractor to get work done. Installing the water line was split into two parts. Part 1 involved installing the 12-inch DIP within a 20-inch casing that crossed a flood control channel, and Part 2 involved underground pipeline installation. The project needed to be done within an accelerated schedule of 30 calendar days. The project was completed within the required schedule and at the contracted amount.

The City of

SANTA FE

SPRINGS
I-5 WIDENING PROJECT AT FLORENCE AVENUE
Robert Garcia, Associate Civil Engineer, (562) 409-7651 ext. 7547, [email protected] 11710 E. Telegraph Road, Santa Fe Springs, CA 90670

OE provided construction management and inspection services to the City of Santa Fe Springs for the I-5 Widening at Florence Avenue Phase I Project. Caltrans was widening the I-5 Freeway from the Los Angeles/Orange County line to SECTION 4
: Project Experience

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 33 245
the I-605 Freeway, and the existing water mains south of Florence Avenue on both sides of the freeway conflicted with the proposed sound wall foundations and residential street reconfigurations. This project relocated the water mains by installing new 8-inch ductile iron pipes with encasements crossing sewer mains and recycled water lines. It also included installing a 16-inch casing under the freeway and over the top of a 27-inch Los Angeles County Sanitation District trunk sewer main. The project installed new valves, blow-offs, air-vacs, and water meter services. The roadway was reconstructed, and curbs, gutters, and sidewalks were replaced. This project involved coordination with Caltrans and the cities of Downey and Norwalk to ensure compliance with the plans and specifications. The project required working closely with the utility contractor in relocating Verizon conduits.

The City of
SAN

BERNARDINO
MT. VERNON STORM DRAIN PROJECT
Mirela Grigorescu, Engineering Assistant II, (909) 384-5202 , [email protected] 201 North E Street, 2nd Floor , San Bernardino, CA 92401

OE is providing design engineering services for the City of San Bernardino on the Mt. Vernon Storm Drain Project. The project consists of constructing approximately 2,700 linear feet (0.51 miles) of storm drain pipe along Mt. Vernon Avenue. This was between existing manholes at the 16th Street and Cajon Boulevard intersections that also required replacement. OE conducted a hydrology/hydraulic analysis to verify if a 48 inch diameter storm drain pipe was sufficient in handling future storm events, as per the City’s Storm Drain Plan recommendations. Additional work included the reconstruction of an existing concrete island that intersected the path of the storm drain pipe, reconstructing 15 curb returns and 45 driveways to ADA required standards, a geotechnical investigation, and a pavement analysis and rehabilitation of 140,000 SF of asphalt pavement. Legal descriptions and plats were also required for Temporary Construction Easements that were needed for private parcel improvements.

The City of

MISSION
VIEJO

OSO CREEK STORM DRAIN INSTALLATION PROJECT
Richard Schlesinger, PE, City Engineer, (949) 470-3079, [email protected] 200 Civic Center, Mission Viejo, CA 92691

OE provided inspection services on this storm drain construction project in the City of Mission Viejo. The project spanned Oso Parkway, from Country Club Drive heading downstream, just past Montanoso at Oso Creek. The scope of work included saw-cutting an 8-foot wide by 10-feet deep trench, shoring the trench with plywood and hydraulic jacks, installing two 18- inch storm drains running 190 feet and connecting to a single 30-inch storm drain downstream, and installing a connecting vault with manhole access. Furthermore, the project entailed installing 200 feet of HDPE, a water quality bypass system, installing a 12-inch storm drain upstream that diverts low flow water into the water quality bypass system. This causes the water to be purified by the bypass system before it is released through the 12-inch storm drain connected to the 30-inch storm drain downstream. As a result, pollutants are eliminated before the water enters Oso Creek. OE conducted nighttime inspections and heavy traffic control, and was responsible for coordinating with adjacent property owners.

The City of

NORWALK

VISTA VERDE PARK REHABILITATION PROJECT
Randall Hillman, Associate Engineer, (562) 929-5719
12700 Norwalk Boulevard, Norwalk, CA 90650

OE provided construction management and inspection services to the City of Norwalk for the construction of a replacement building for the Vista Verde Park restroom/office building of about 1,000 SF . The building was constructed utilizing concrete masonry block with HVAC, plumbing, electrical, and sheet metal roofing. The facility also included a staff office, storage closet, exterior restrooms, and a gated patio area. During the new facility installation, the existing park lighting, spray pool, and irrigation facilities needed to remain operational, however they were located in the building that was to be demolished. Therefore, the contractor had to install interim facilities that would perform these functions while the new building was under construction. OE managed all structural, concrete, and paving inspections, as well as numerous material submittals required for structural construction. Our team was able to ensure that the necessary geotechnical testing was completed to guarantee a stable foundation for the structure, and implement a construction waste management plan to divert materials for recycling. This project also required coordinating biweekly meetings with the Parks and Recreation Department, Public Works Department, and the Contractor.

SECTION 4
: Project Experience

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 34 246
The City of
DOWNEY
RESIDENTIAL STREETS PAVEMENT REHABILITATION-AREAS 1, 2, & 4 Desi Gutierrez, PE, Senior Civil Engineer, (562)622-3468, [email protected] 11111 Brookshire Avenue, Downey, CA 90241

OE is providing the City of Downey with Engineering Design services for the Residential Streets Pavement Rehabilitation Project for Areas 1, 2, and 4. The main objective is to improve the PCI of the area residential street segments in order to extend the street service life, improve safety, minimize costs and maintenance needs, and enhance aesthetics. In order to accurately develop a scope of work and fees for the design services, OE conducted a detailed field evaluation, a thorough review of the City’s Pavement Management Plan, and approximated the costs for the construction activities to develop a final list of residential street segments. OE was then able to determine the quantity of streets that could be incorporated into the engineering design, which rehabilitation method to use and which method could be feasibly rehabilitated while adhering to the City’s available budget, along with providing recommendations and estimates. Upon approval by the City, the team then began to prepare separate PS&E packages for areas 1, 2 and 4. The work across the three zones covered nearly 29 miles of residential streets. On a number of segments OE is using straight grade between tie-in points at adjacent segments to maximized drainage slopes. A total of 164 Curb Ramps are being reconstructed to meet ADA compliance along with 85 total driveways, in addition to street widening and single-sided street parking construction. Collaboration with Caltrans, LA County Flood Control District and Union Pacific Rail Road was also performed in order to acquire permit acquisitions on the segments. The work was completed on time within the assigned schedule and within the set budget.

The City of

MANHATTAN
BEACH

MANHATTAN BEACH BOULEVARD AND SEPULVEDA BOULEVARD

WIDENING PROJECT
Prem Kumar, City Engineer, (310) 802-5300, [email protected] 3621 Bell Avenue, Manhattan Beach, CA. 90266

OE provided design engineering services to the City of Manhattan Beach on the Manhattan Beach Boulevard and Sepulveda Boulevard Widening project. The proposed project limits include the intersection of Manhattan Beach Boulevard and Sepulveda Boulevard to accommodate dual left turn lanes in the northbound to westbound, eastbound to southbound, and westbound to northbound directions. The City of Lawndale is east of the project area, the City of Redondo Beach is south of the intersection, El Segundo sits to the north, and the Pacific Ocean to the west. Commercial businesses can be found throughout the project limits. The purpose of the project was to increase the operational capabilities of the intersection.

This was accomplished by adding dual left turn lanes to the westbound, northbound and eastbound lanes. Northbound and southbound Sepulveda will have five travel lanes; two left turn lanes, and three through lanes. Eastbound and Westbound Manhattan Beach Boulevard will have five travel lanes; two left turn lanes, two through lanes and one dedicated right turn lane.

The City of
DOWNEY

STAFF AUGMENTATION AND PROGRAM MANAGEMENT SERVICES
Desi Gutierrez, PE, Senior Civil Engineer, (562)622-3468, [email protected] 11111 Brookshire Avenue, Downey, CA 90241

OE is providing the City of Downey with Professional Engineering and Program Management services to administer and manage the environmental, preliminary engineering, right-of-way engineering, final design and construction of capital improvement projects for the City. The tasks provided specifically include 5 fields of management: (1) Planning Management-OE is providing project funding analysis for Federal, State, and Local Programs; conducting Design Scenario Analysis for roadway or drainage segments; coordinating and assessing Traffic Impact Analysis and Scenarios; conducting community coordination and public outreach activities; preparing a master project budget and schedule for active projects; preparing Requests for Proposals for design work; developing criteria for design consultant selection; evaluating design candidates and making recommendations; and preparing and reviewing contracts for selected design consultants. (2) Environmental Management-OE is identifying and developing a scope of work for Capital Improvement Projects; preparing RFP’s, coordinating the review and evaluation of proposals, and administering consultant contracts, all relating to environmental, preliminary and right-of-way engineering; defining a complete and detailed project description and delineate project study area to meet the needs for technical analyses and environmental documentation; coordinating the preparation of legal descriptions and plat maps of right-of-way acquisitions as required; and coordinating the preparation and completion of RFA package on federally funded projects for Caltrans. (3) Design Management, which involves cross- checking the design consultants’ plan checking with all pertinent agencies; reviewing plans and technical specifications SECTION 4
: Project Experience

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 35 247
for completeness and constructibility; preparing a master list for all plan check comments and responses; reviewing the engineer’s estimate for accuracy; providing value engineering reviews; providing reports for grant requirements; performing a pre-construction survey and preparing bidding documents; preparing necessary federal forms/reports for authorization to proceed with Bidding. (4) Bidding Management and (5) Construction Management include all tasks involved in the bid process in addition to prequalifying bidders, providing responses to RFIs, providing a bid analysis, conducting reference, license and insurance checks on the low bidder, making a recommendation for award, preparing contracts for the successful bidder, preparing necessary federal forms for authorization to proceed with construction, and then providing full construction management services along with project closeout.

The City of

REDONDO
BEACH

INGLEWOOD AVENUE AT MANHATTAN BEACH BOULEVARD STREET

WIDENING PROJECT
Didar Khandker, PE, MSCE, Associate Civil Engineer, (310) 318-0661 x2456, [email protected] 415 Diamond Street, Redondo Beach, CA 90277

OE provided full design engineering services for the Inglewood Avenue at Manhattan Beach Boulevard Southbound Right- Hand Turn Lane Improvements Project. In addition to design engineering services, OE had assembled a team that completed environmental analyses and right-of-way appraisal and acquisition services. The proposed project limits included the intersection of Inglewood Avenue and Manhattan Beach Boulevard. The southbound lanes of Inglewood Avenue, north of Manhattan Beach Boulevard, consisted of one left turn lane, two through lanes, and a right turn lane which operate at LOS E in the AM and LOS F in the PM. The purpose of the project was to increase the operational capabilities of the intersection.

This was accomplished by adding a dedicated right-turn lane on southbound Inglewood Avenue to increase the through traffic to three lanes.

The City of

LA PALMA

LA PALMA CITY ENGINEER SERVICES
Ellen Volmert, City Manager, (714) 690-3310
7822 Walker Street, La Palma, CA 90623

OE provided a City Engineer to the City of La Palma on a part-time basis. The City Engineer’s tasks included: reviewing design professional proposals to prepare project construction documents, coordinating and scheduling with staff, managing the Capital Improvement Program, overseeing the staff management through project completion, and providing analysis of requests for information, change orders, time/material verification, and project closeouts. The City Engineer worked on a variety of projects including but not limited to: street improvements with concrete repairs and ADA improvements on local residential streets, La Palma Avenue and Valley View street improvements, Community Center Flooring, and engineered water well casing improvements. He also coordinated with the City of Cerritos for the bridge replacement project on La Palma Avenue/Del Amo Avenue Coyote Creek crossing; this project involved coordination between Orange County and Los Angeles County funding agencies, OCTA, Caltrans, and Metro. Our City Engineer also provided development review to establish a project’s condition of approval while working with the Community Development Department on multiple development projects, including but not limited to: a McDonald’s restaurant remodel, Center pointe commercial development parking improvements, and industrial parking/stormwater improvements including filing of environmental documentation per CEQA. The City Engineer was also responsible for preparing and presenting City Council staff reports and Traffic Safety Committee reports. Furthermore, he worked with staff to prepare OCTA grant funding applications for street and storm drain improvements, and documentation preparation to maintain OCTA Measure M street improvement funding. Lastly, the City Engineer worked with staff to coordinate storm drain improvements, sewer improvements, traffic engineering services, and regulatory compliance as well as providing direct coordination with the Public Works Department field staff.

The City of

LONG BEACH

CITY OF LONG BEACH CITY TRAFFIC ENGINEERING SERVICES
Alvin Papa, City Engineer, (562) 570-6386, [email protected] 333 W. Ocean Boulevard, 9th floor, Long Beach, CA 90802

OE was tasked with providing a City T raffic Engineer to the City of Long Beach. Our City T raffic Engineer oversaw the Design and Construction section which is responsible for monitoring the timing of approximately 550 traffic signals citywide; preparing and reviewing design plans for roadway striping, traffic signal installations and upgrades and speed humps; and reviewing traffic control requirements for utility work. OE also worked with the Investigations section which is responsible for traffic safety investigations and records maintenance; conducting stop sign and traffic signal warrant studies, SECTION 4
: Project Experience

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 36 248
coordinating with Long Beach Unified School District on school traffic safety issues, periodically updating speed limit, parking and other traffic regulation issues; processing requests from constituents for parking regulations, and preparing parking regulations for oversized vehicles. Our City T raffic Engineer also worked closely with the T raffic Operations Division which is responsible for keeping the city’s 550 traffic signals operating 24 hours a day and the maintenance of nearly 3,600 parking meters. This division provides traffic signal maintenance and parking meter maintenance and collection support to the entire city (Belmont Shore and all the Marine Bureau area parking lots included) and the City of Seal Beach. Operations is also responsible for maintaining the city’s street signs, street striping and legends, red/green/white and blue curbs, and thermoplastic applications throughout the city. The Division also provides support to the Police and Fire Department; emergency response to storms and accidents, and the annual Long Beach Grand Prix. Finally, our City Traffic Engineer coordinated with the Transportation Programs Division. The Division also administers the annual Rideshare Survey required by the South Coast Air Quality Management District, to promote ridesharing and carpooling to reduce emissions in the city in particular and the Los Angeles basin in general.

SECTION 4
: Project Experience

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 37 249
SECTION 4
: Project Experience

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 38 fEdEr al f Un ding & STaT E Ca lTr anS EXpEr iEnC E OE has provided Design •• and Construction and Inspection •• support services on several Federally Funded projects, including ARRA, FHWA, and CDBG projects, and projects requiring Caltrans coordination. We know the District 7 Caltrans office and we guarantee Caltrans LAPM compliance on any project.

CALTRANS COORd iNA TiO N
bR EA : 1. Rails to Trails Project •• | 2. Berry St. & Imperial Hwy. Sewer Main Replacement •• diAMONd bAR: 1. 7yr. Annual Residential Rehabilitaiton • •• • | 2. Area 2 Residential Arterial Zone 1 Rehabilitation •• •• NORwA L k : 1. Shoemaker Ave. Rehabilitation & Drainage •• | 2. Studebaker Rd. & Firestone Blvd. Rehabilitaiton •• COSTA MESA: 1. Newport Blvd. Widening Improvement Project •• | 2. Harbor Blvd. & Gisler Ave. Intersection Improvement •• SANTA FE SPRiN GS: 1. I-5 at Florence Ave. Widening Project •• | 2. I-5 Fwy. Water Main Relocation •• LONG bE ACH : Citywide ADA Curb Ramps & Path of Travel Pedestrian Accessibility •• ORANGE COUNTY: Edinger Ave. Bridge Widening Project •• LYNwO O d : Imperial Highway Rehabilitation Project ••
LA HA bR A : La Habra Blvd. Rehabilitation Project ••
iR V iN E : Campus Drive Bikeway Construction Project •• SOUTH GATE: Atlantic Ave. & Firestone Blvd. Intersection Widening •• bE LLFLO wE R: Flower St. Rehabilitation Project ••
dOwN EY : Staff Augmentation & Program Management Services •• ATP FUNdEd
CHINO HILLS: Los Serranos Widening & Sidewalk Improvement •• Sb 1 FUNdEd
ALHAMbR A: FY 17-18 Street Rehabilitation Project ••
FULLERTON: Euclid Roadway & Sewer Reconstruction Project •• ARHP FUNdEd
LA HA bR A : La Habra Blvd. Rehabilitation Project ••
HSi P FUN d Ed
PiC O Ri VERA: Telegraph Rd. Beautification & Rehabilitation •• COSTA MESA: Placentia Ave. Median Installation & Landscaping •• also ORANGE COUNTY: Santiago Canyon Road Project ••
bE LLFLO wE R: Bellflower Blvd. Complete Streets Project •• FTA FUNdEd
NORwA L k : Bus Shelter Replacement Project •• ••
iR V iN E : Yale Avenue Rehabilitation •• also
LA HAbR A HEIGHTS: Los Palomas Dr. Reconstruction •• •• COMMERCE : Citywide Bus Shelter Replacement Project ••
CERRi TOS: Studebaker Rd. Street Improvements •• also
SAN bE RNAR d iN O : 1. “E” Street Rehabilitation •• | 2. Citywide Street Rehabilitation •• ARRA FUNdEd
SANTA MONiC A: Lincoln Blvd. Pavement Rehabilitation •• •• LA HAbR A HEiG HTS: Hacienda Rd. & East Rd. Stimulus Project •• •• also LYNwO O d : 1. Otis St. Improvements Project •• | 2. Martin Luther King Jr. Blvd. Rehabilitation •• LA MiR A dA: Adelfa, Foster, Marquadt Rehabilitation Projects •• also iR V iN E : Red Hill Ave. Pavement Rehabilitation Project •• also NORwA L k : 1. Bus Shelter Replacement Project •• •• | 2. Studebaker Rd. & Firestone Blvd. Rehabilitation Project •• also FHw A FUNdEd
LA HAbR A HEIGHTS: 1. Hacienda Rd. & Fullerton Rd. Realignment •• •• | 2. Road Improvements & Slope Stabilization •• •• STPL FUNdEd
bE LLFLO wE R: 1.Bellflower Blvd./Woodruff Ave. Rehab •• also | 2.Woodruff Ave./Palo Verdes Ave. Rehabilitation •• also diAMONd bAR: Chino Hills Pkwy. & Chino Ave. Street Rehabilitation •• PiC O Ri VERA: Rosemead Blvd. Rehabilitation Project •• also REdO N dO bE ACH: Aviation Blvd. Rehabilitation Project •• •• also dOwN EY : Gardendale St. Pavement Rehabilitation Project •• CdbG FUN d Ed
LAkE FOREST: 1. ADA Access Ramp Improvements, Phase 7 •• | 2. ADA Access Ramp Improvement Project, Phase II •• COMMERCE : 1. Rosini & Rosewood Rehabilitation Project, Phase 1 •• •• | 2. Bristow Park Neighborhood Rehabilitation •• •• TORRANCE : 1. City-Wide Bus Stop Accessibility Improvements •• | 2. Sidewalk Repair Handicap Accessibility, I-135 •• PLACENTiA: 1. Sidewalk/Pedestrian Accessibility, Phase II •• •• | 2. ADA Accessible Ramps Project, Phase III •• •• HAwA ii AN GARdE NS: Residential Rehabilitation Project •• • • REdO N dO bE ACH: Citywide Curb Ramp Improvements, Phase III •• •• COSTA MESA: Bay St. & Ford Rd. Alley Reconstruction ••
LA HA bR A : 4 Segment Alley Pavement Rehabilitation, Phases I & II •• SOUTH EL MONTE: Street Slurry and Improvements Project •• HESPER iA: FY 18-19 Residential Street Rehabilitation, CO #7150 •• oE ’ S 3
UNIQUE

APPROACHES
1 Our cost control methods that
include planning and executing
the objectives of the schedule by
continually monitoring project cost,
quantities, estimation and performance
during construction.
2 Emphasis on quality and safety
and in maintaining open lines of
communication with the City staff and
the public.
3 Developed knowledge and a
working experience through a history
of coordinating with both Caltrans &
Federal Funding departments.
oE ’ S CALTRANS

APPROACHES
1 Submit Requests for Authorization
(RFA's) for Preliminary Engineering,
Right-of-Way, and Utility &
Construction.
2 Preparation and submitting the
Award & Expenditures Report.
3 Assist in preparing Federal & State
invoices.
250
NoorzayGeoNoorzayGeo NOORzA YGEO, INC.

GEOTECHNICAL & MATERIALS TESTING
maihan noor Za y,
ms, pe, ge
Principal Engineer
(951) 264-9023 | [email protected]
16817 Rainy Vale Avenue,
Riverside, CA 92503
SITIo

LANDSCAPE & ARCHITECTURE
paBl o Co rTEZ
President
(657) 217.6169 | [email protected]
323 N. Resh Street
Anaheim, CA 92805
bS Civil Engineering, CSULB, 1981
MPA Full Coursework, CSULB, 1993
PE Professional Engineer #39392
CiT Y OF LA HAbR A former Deputy
Director of Public Works & City Engineer
maJdi aTa y a, pe
bS Civil Engineering, CSULB, 1979
MA Military Science, A&M, 1990
US ARMY Command and General Staff
College, 1989
PE Professional Engineer #37221
MEM bE R APWA, ASCE, NSPE, SAME
lUdwig SmEETS, pe
M.SC Civil Engineering, UC Berkley, 1990
b. SC Civil Engineering, Kuwait University, 1987
PE Professional Engineer #51997
PMP Project Management Professional
#1244856
a yman aBdElBari, pe, pmp
bS Civil Engineering, USC, 1985
MS Civil Engineering, USC, 1990
PE Professional Engineer #54747
SwPPP #25128
PMP Project Management Professional
JonaT han w U , pe, pmp, pls
proJ ECT En gin EErS
bS Civil Engineering, CSU Fullerton
TECH AutoDesk/AutoCAD, ArcGIS/RAM
ExPE R iE NCE Surveying, Soil Mechanics,
Reinforced Concrete Design, Structural
Steel Design.

JaS on To
bS Civil Engineering, CSULB
Ei T Engineer-In-Training #179155
TECH AutoCAD, Civil3D, InfraWorks,
BlueBeam
Jar E d S p E i C h E r, eit
bS University of Transport, Ho Chi Minh,
Vietnam
dESiG N Roadway, Drainage, Slope Stability
and Slope Utility
TECH AutoCAD & Civil3D
hEnry lU
bS University of Transport, Ho Chi Minh,
Vietnam
dESiG N Roadway, Drainage, Slope
Stability
TECH AutoCAD & Civil3D
lEonard phUng
OCTA was Certified: Pavement Assessment,
Rehabilitation & Recommendations
CLASSES Construction Management, Tech, &
Civil Engineering, Broward College
LSIT Land Surveyor In-Training #9297
TECH AutoCAD Civil 3D
da yTon l ow E
AS Computer Animation, Brooks College,
Long Beach
CERT iF iEd AutoCAD Professional
TECH Civil 3D, Revit, 3D Max, Recap, Scan
Master Point Cloud Processing software.
da vid loria
bS Civil Engineering, The Citadel, The
Military College of South Carolina
MS Geographic Information Science, CSULB
LSIT Land Surveyor In-Training #9297
TECH Survey CAD, AutoCAD Civil 3D
ErIC UrSo, lsIt
bS Civil Engineering,
Calgary University, 2005
MiNO R Environmental Engineering,
Calgary University, 2005
P.ENG. Licensed Engineer (Canada)
CAd AutoCAD & Civil 3D
ry an dEnniS, p. e n G. (canada)
bS Civil Engineering, Hyderabad
Polytechnic Institute, 1985
bA Public Administration, CSULB
MPA Public Administration, CSULB
raS hid Sy E d, m pa
CERT iF iEd Public Works Construction
Inspection, Santiago Canyon College
JoSEph Zamarrip a
30 YEARS On/Offsite Dry Utilities
Supervision, Verifying SWPPP & Safety
Compliance.

Jim priZioJ.P.

STU d i ES Public Works Interpretation
and Estimation, Citrus College
mark lUEra
dEG REE in Civil Engineering at
the Instituto Tecnologico Centro
Americano, El Salvador
JorgE roqUE
bS Political Science, CSULB, 2008
MPA Public Administration, CSULB, 2010
CERT iF iC ATE Construction Management,
UCLA, 2013
mUhammad aTa y a, m pa
proJ ECT ma nagErS
bS Civil Engineering, CSULB
PE Professional Engineer #35217
TE Licensed Traffic Engineer #1183
PTOE Traffic Operations Engineer
Former City Director & Chief Engineer
ignaC io o C hoa, pe, te, ptoe
bS Civil Engineering, Ohio State
University
MS & PHd PROGRAM Virginia Polytechnic
Institute & State University, VA
PE Professional Engineer #31616
TE Traffic Engineer #1200
CERTiF iC ATE Building/Facility
Maintenance, 2005
JoE dyEr, pe, te
bS Civil Engineering, University of the
Philippines, 1986
PE Professional Engineer #57908
CERT iF iEd Engineering Management
Construction, UCLA Extension, 1991 /
Building Construction & Management,
AOTS, Japan, 1990 / Inland Navigation &
Management, IFIT , Belgium, 1989
dElfino Con SU n J i, pe
MTGL
GEOTEcHnIc aL InV ESTIG aT IOn
SCoT T koCh, pe
Director
(714) 632-2999 | [email protected]
2992 E. La Palma Ave., Ste. A,
Anaheim, CA 92806
ECORP, INC.

EnV IRO nM EnTa L c OnS ULTa nT S
JE SUS olm oS
Environmental Scientist
(909) 307-0046
[email protected]
215 North 5th Street, Redlands, CA 92374
Co n S T rU CTIo n InSp ECTo rS
LEVEL I & II Public Works Inspector
ExP ER iENC E Federal Funding, Caltrans
Coordination, Nuclear Densometer
Work.

ChriS BorEn
3 YEARS Studies & Computer Science,
CSUF , 2004
AS Construction Management,
Santiago Canyon College
QSP Qualified Stormwater Practitioner
JEff EaTon, qsp
AA Civil Engineering Tech, LA College
4 YEARS Supervising Construction
Inspector, The County of Orange
16 YEARS Supervising Construction
Inspector, The County of Orange
CarloS lopEZ
QSP Qualified StormWater Pollution
Prevention Plan Practitioner #26670
CiS EC Certified Inspector for Sediment
& Erosion Control #2075
30 YEARS Public Works Construction
Inspector, The County of Orange
roBErT v all E , qsp, cisec
AA Industrial Technology, CalPoly,
Pomona
60 UNiT S Mechanical Engineering,
CalPoly Pomona
16 YEARS Public Works Inspector, The
County of Orange
mIChaEl ngUyEn
STU d i ES Business Admin/Management,
Mt. San Jacinot College, Menifee
CERT iF iEd Traffic Signal/ADA Ramp
Inspector
CALTRANS 125/216/231/504/518/523/524/
533/539.

ACi Field Tech. & Aggregate Test Lab
Tech Level 1 & Trenching & Excavation
Awareness
rUBE n ro C ha, aci
bS Psychology, Sociology & Business,
La Sierra University
CERT iF iEd SWPPP & Radiation Safety
TRA iNiN G 10 & 30 MSHA & Nuclear Gauge,
OSHA/ 40 Hour Training Certification,
QSD & P/Rapid Set Concrete/Trenching
& Shoring Safety/Confined Workspace/
Asbestos Awareness
kEvin grEEn
STUdiE S Inspection: Public Works/
Business Administration/Computer
Technology.

CALTRANS Certified 375: AC Pavement
In-Place Density, 201: Sample
Preparation, 539: Concrete Sampling,
533: Ball Penetrate.

TimoT hy STanl E y
SECo ndary Co nTaC T
SUB-Co n SUlTanT S
Co n S T rU CTIo n ma nagErS
prInCIp al & prIm ary Co n TaC T
bS Civil Engineering, CSUF , 2007
PE Professional Engineer #78314
PLS Professional Land Surveyor #9293
QSd Qualified SWPPP Developer #00852
OCTA was Certified Pavement
Rehabilitation Recommendations
JUSTin SmEETS, pe, pls, qsd
SECTION 5
: Qualifications of Proposed Personnel

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 39 organI Z aTIo n C harT
QUALIFICA TIONS OF PROPOSED PERSONNEL55
251
STa ff r ESUmES
maJd i a Ta ya, pe
Qa / Qc manager & principal
41 years of
ex perience
fi elds
of
ex pertise BUS STOP ROADWAY ADA RAMP RESIDENTS BIKE TRAIL PAVEMENT QUALiFiCATiONS
BS: Civil Engineering, California State University, Long Beach, 1981 ● mpa: Full Coursework Completion, California State University, Long Beach, 1993 ● pE : #39392: Registered Civil Engineer ● (former) dEpU T y dir E CTo r/C i Ty En ginE Er & (former) Tr affi C Co mmi SSi on Ch airman, for The City of La Habra ● (former) prE S i d EnT & honor E E, Engineer’s Flood Control Advisory Committee ● (former) TaC Ch airman , Orange City Transportation Authority bA C kGROUN d
Majdi is the Principal-In-Charge of Ownard Engineering. Majdi Ataya, Professional Engineer and Former Deputy Director and City Engineer for the City of La Habra’s Public Works Department, is a seasoned engineer with over 41 years of solid and diversified experience in the public works sector. He is extremely familiar with the process of project management and design. He is a highly effective communicator and manager with an outstanding assimilation ability. Majdi is able to adapt and relate to all levels of management, and retain high energy levels and enthusiasm for the project at hand. Majdi understands the importance of communication with public agencies and will be a dependable extension of your staff.

ExPERIENCE
“E” STREET REHAbI LITATION PROjE CT - FTA FUNdEd, Sa n BEr nard In o Majdi was the Principal-In-Charge and QA/QC Manager for the City of San Bernardino. This project entailed pavement rehabilitation of “E” Street, from 300 feet northerly of 10th Street to Highland Avenue. This project was a joint effort between Omnitrans and the City of San Bernardino. The project was funded with Federal Transit Administration (FTA) monies. The project consisted of removal and reconstruction of concrete improvements, including curb ramps, sidewalk, driveway approaches, curb, curb gutter, cross gutter, spandrel; repair of existing PCC culverts; roadway mill; water service lateral/ main, & meter removal/replacement; construct bus lanes by removing asphalt concrete pavement and underlining Portland cement concrete pavement; & traffic striping and paving markings.

PUbLI C TRANSIT bU S bE NCH REPOSITIONING PROjE CT, lomI T a Majdi was the Principal-in-Charge for the City of Lomita. Due to special constraints, Lomita’s city wide public transit Bus Stop features did not consistently provide a safe environment for patrons in proximity to the curb face or provide appropriate ADA access. A detailed field survey was performed to provide recommendations, prepare a construction bid package and manage the construction of repositioning the bus benches and trash receptacles to increase public safety while striving to comply with ADA requirements. With over thirty bus stops serving Torrance Transit and LA Metro, each bus stop was field analyzed by locating the position of the curb, walkway access, bus benches, signage, power poles and street lights, utility risers and cabinets, trash receptacles, and other features to determine how to improve the safety and accessibility at each bus stop on an individual basis.

Drawing from ADA requirements and the bus stop safety and design guidelines from Torrance Transit, recommendations for the repositioning of benches and trash receptacles were made and drawings and specification were prepared for construction. The project included presenting the findings to the Lomita Technical Traffic Advisory Committee and the Public Safety and Traffic Commission for concurrence prior to construction.

CITYwI d E bU S STOP ACCESSI b ILITY IMPROVEMENT PROj ECT, Tor ran CE Majdi was the Principal-in-Charge for the City of Torrance. The Torrance Transit system has nine bus lines in the City, used to travel between Los Angeles, Redondo Beach, Long Beach, Compton, LAX Airport, Lomita, Crosstown Loop, and Wilmington.

The project scope focused on upgrading concrete bus pads at 42 bus stop locations, with 15 additional stops added during construction. The bus stop improvements included signs, posts, and trash receptacle relocations to meet ADA standards, removal and replacement of additional sidewalks, and 4-inch aggregate base with 3.5-inch PCC bus pads. Document control and familiarity with CDBG procedures were essential for this project’s success.

HEIL AVENUE & wA R d STREET REHAbI LITATION, foUnTaIn vallEy Majdi is serving as the QA/QC Manager to the City of Fountain Valley on the Heil Avenue and Ward Street Rehabilitation and Resurfacing Project. The street limits extend along two roadaways-around 5,200 linear feet (1-mile) from Euclid Street to Harbor Boulevard on Heil Avenue, and 700’ from Edinger Avenue to the North City limit (150’ north of Margarita Avenue) SECTION 5
: Qualifications of Proposed Personnel

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 40 252
along Ward Street. The project is calling for OE’s specialized detailed assessment of the roadway conditions and to draft a comprehensive analysis of the best potiential rehabilitation methods which includes verifying record drawings and data, evaluating pavement and concrete infrastructure conditions, identifying proposed private property improvements and requirements, and taking inventory of roadway signage and existing pavement markings. The site features, utility appurtenance locations, and street striping was documented by use of our drone. Substantial improvement needs within the street right-of-way include manholes; valve covers; utility vaults; poles; appurtenance and covers; signs and sign posts; trees; traffic signals and poles; local depressions; catch basins; fire hydrants; parkway drains; disrepaired curb, cross gutter and sidewalk; non-ADA compliant curb, ramp, and driveway; and signing and striping.

RESIdE NTIAL STREETS PAVEMENT REHA bI LITATION, AREAS 1, 2 & 4, downEy Majdi served as QA/QC Manager the City of Downey for the Residential Streets Pavement Rehabilitation Project for Areas 1, 2, and 4. The main objective was to improve the PCI of the area residential street segments in order to extend the street service life, improve safety, minimize costs and maintenance needs, and enhance aesthetics. In order to accurately develop a scope of work and fees for the design services, OE conducted a detailed field evaluation, a thorough review of the City’s Pavement Management Plan, and approximated the costs for the construction activities to develop a final list of residential street segments. OE was then able to determine the quantity of streets that could be incorporated into the engineering design, which rehabilitation method to use and which method could be feasibly rehabilitated while adhering to the City’s available budget, along with providing recommendations and estimates. Upon approval by the City, the team then began to prepare separate PS&E packages for each of the three zones, with work covering approximately 29 miles of residential streets. On a number of adjacent segments, OE used straight grade between tie-in points to maximized drainage slopes.

A total of 164 ADA curb ramps were reconstructed to meet ADA compliance along with 85 total driveways, in addition to street widening and single-sided street parking construction. Collaboration with Caltrans, The LA County Flood Control District and Union Pacific Rail Road was also performed in order to acquire permit acquisitions on the segments. The work was completed on time and within the assigned schedule and set budget bE NNETT AVENUE, wA SHINGTON AVENUE, wE STRIdG E AVENUE ANd bE NdE R AVENUE CUL- dE -SACS PRO jE CT, glEn dora
Majdi is providing the City of Glendora with QA/QC Management services on the Bennett Avenue, Washington Avenue, Westridge Avenue and Bender Avenue Cul-De-Sacs Project. This includes the design of nearly 7,000 LF of new 8-inch ductile iron/C909 PVC water mains to improve flow, pressure and fire protection, along with 311,000 SF of streets requiring improvements. Other work includes a striping enhancement concept to incorporate marked class II bike lanes, repurposing crosswalk warning lights, reconstructing and replacing 16 ADA curb ramps for compliance, traffic signal inductive loop replacement, and water main appurtenance installation and replacement. A section of pipeline located at Bennett Avenue near Valencia Street passes beneath a storm drain, requiring directional drilling to facilitate new water main installation through the area. This was accompanied by assessments of fire hydrants, air and vacuum release valves, and water meters and services laterals.

STOd d A R d wE LLS ROAd wIdE NING PROjE CT, To wn of appl E vall Ey Majdi served as the QA/QC Manager to the Town of Apple Valley for the Stoddard Wells Road Widening Project.

The project consisted of widening the roadway and shoulders of the section of Stoddard Wells Road between Interstate 15 and Johnson Road with a total length of approximately 8,450 linear feet (1.6 miles). The existing road was approximately 22 feet wide with one lane of traffic in either direction and unimproved dirt shoulders.

The Town asked that the roadway be widened to 26 feet with 12-foot wide shoulders added to both sides of the road. The shoulders were reinforced with the addition of Class II bicycle lane base.

EUCLId ROAd wA Y & SEwE R RECONSTRUCTION PROjE CT, fUll ErTo n Majdi provided QA/QC Management services to the City of Fullerton. The project consisted of reconstructing or resurfacing approximately 3,700 linear feet of arterial streets between Fern Drive and Williamson Avenue and replacing approximately 1,700 feet of sewer mains between Malvern Avenue and Commonwealth Avenue. The sewer work included removing the existing 10-inch VCP and replacing it with new 12-inch VCP pipe between Commonwealth and Malvern and removing and replacing sewer north of Malvern to the end of the street project limits at Fern without upsizing. The worked also included removing the manholes at the center of the Euclid Street/Chapman Avenue intersection and establishing a new connection point approximately 50 feet to the east along Chapman Avenue as well as reconstructing the double barrel siphon and adjusting invert elevations to achieve a suitable slope. The design utilized a trenchless method to install the siphon beneath the OCPW Brea Creek Channel. Additional tasks included adjusting manhole elevations and reconnected service laterals, constructing new curb and gutter where gutter is absent, constructing ADA compliant curb ramps, and repairing curb, gutter, cross gutters, sidewalks and driveways where required. The City utilized SB1 funds for the road rehabilitation and local funds for the sewer improvements.

SECTION 5
: Qualifications of Proposed Personnel

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 41 253
ignaCi o o Cho a, pe, te, ptoe
proJe ct manager & traffic engineer
39 years of
ex perience
fi elds
of
ex pertise roadway ada ramp pavement signal traffic QUALiFiCATiONS
BS: Civil Engineering, California State University, Long Beach, 1980 ● pE # 35217: Registered Civil Engineer ● TE #1183: Traffic Engineer ● pToE : Professional Traffic Operations Engineer bA C kGROUN d
Ignacio Ochoa has amassed 39 years of experience in the public works sector, starting his career off in the City of Orange as a Junior Civil Engineer. In 2007, he was appointed as City Chief Engineer and Director of the Orange City Engineering Division, and in 2012 he was chosen as Interim Public Works Director and continued to serve in both roles. During his time as the Director of Orange City Engineering/Interim Public Works Director, Ignacio managed a staff of over 1,000 employees and oversaw the design, construction, and maintenance of roads and regional flood control facilities in the City of Orange. He was responsible for an annual budget of approximately $600 million dollars. Furthermore, he directed the City of Orange’s Flood Control Division, Inspection, Operations & Maintenance, Road, Survey, PM, and Watersheds.

ExPERIENCE
CITY TRAFFIC ENGINEER, long B E aCh
Ignacio was the interim City Traffic Engineer in the City of Long Beach. He oversaw the Design and Construction section which is responsible for monitoring the timing of approximately 550 traffic signals citywide; preparing and reviewing design plans for roadway striping, traffic signal installations and upgrades and speed humps; and reviewing traffic control requirements for utility work. Ignacio worked closely with the Traffic Operations Division which is responsible for keeping the city’s 550 traffic signals operating 24 hours a day and the maintenance of nearly 3,600 parking meters. This division provides traffic signal maintenance and parking meter maintenance and collection support to the entire City (Belmont Shore and all the Marine Bureau area parking lots included) and the City of Seal Beach. Finally, as the City Traffic Engineer, he coordinated with the Transportation Programs Division. The Division also administers the annual Rideshare Survey required by the South Coast Air Quality Management District, to promote ridesharing and carpooling to reduce emissions in the city in particular and the Los Angeles basin in general.
dI RECTOR OF ORANGE CITY ENGINEERING/CHIEF ENGINEER, orangE C oUnTy Ignacio was responsible for an annual budget of approximately $250 million and directing 6 divisions with a staff of over 500 personnel. The divisions directed included Orange County Flood, Orange County Inspection, Orange County Operation & Maintenance, Orange County Road, Orange County Survey, Project Management and Orange County Watershed. He was also responsible for the design, construction and maintenance of road, flood control, drainage and recreation facilities for the City (population of 3 million); the City Surveyor activities; and served as the Chief Engineer for the Orange City Flood Control District. He directed Public Works services including maintenance, construction management, and surveying to a number of cities in Orange City under contract.

ANTONIO PARkwA Y & LA PATA AVENUE wIdE NING PROjE CT, orangE C oUnTy Ignacio provided Project Management supervision to County of Orange on the Antonio Parkway and La Pata Avenue Widening Project. The $25 million project spanned 1.5 miles, from Ladera Ranch to 1,000 feet south of Ortega Highway, and included 900 LF of bridgework across San Juan Creek. Antonio Parkway was widened from four to six lanes—40 feet to accommodate the two additional lanes of traffic and a sidewalk on each side. Bridgework included parkway improvements, a raised median, channel bank revetment at the south abutment, compaction grouting, and structural testing. The widening of the bridge and roadway occurred simultaneously and included grading and cement-treated soil, 3,691 LF of RCP storm drain, riprap for environmentally friendly drainage filtering, dry utility installations, 4,993 PVC pipe, utility conduits, four fire hydrants, traffic signal improvements and loops, signing and striping, video detection, and a Class I designated bike lane with special bicycle signal loops. The construction also included 448 LF of CIDH pile retaining wall with 42,000 pounds of steel reinforcement. Furthermore, the project required the installation of domestic, reclaimed, and non-potable waterlines as well as sewer installation and mainline trunk rerouting. The scope also included a dewatering and effluent treatment system onsite that handled 1 million gallons per day, and the bridge deck was picked up on one end to adjust cross-fall.

SECTION 5
: Qualifications of Proposed Personnel

Request for Qualifications for Professional Civil Engineering On-Call Services for the City of LYNWOOD 42 254
LOCAL RESIdE NTIAL STREETS REHAbI LITATION, zO NE 19 PROjE CT, PHASE II, norwalk Ignacio provided Construction Management services on phase 2 for the City of Norwalk’s Local Residential Streets Rehabilitation, Zone 19 Project. The pavement management zone limits are bound by Stranstead Avenue to the west, Priscila Street to the north, Shoemaker Avenue to the east, and Rosecrans Avenue to the south, containing approximately 37,500 linear feet (7 .1 miles) of local road surface slated for rehabilitation. The project is split into two phases: Phase A for concrete work, and Phase B for asphalt work, with the objective of improving the PCI for residential streets, extending the useful roadway life to at least 20 years, improving drainage, upgrading to safer and easier ride quality streets with greater pedestrian access, minimizing future maintenance costs and enhancing aesthetics. The scope called for the development of PS&E to include a total of 94 ADA curb ramps and 8 slotted cross gutters, along with driveway apron construction, utility appurtenance adjustments and relocation, and signing and striping replacement. OE is also utilizing a state-of-the-art high- speed 3D point cloud laser scanner to conduct surveys of approximately 60 existing centerline monuments for preservation.

MANHATTAN bE ACH & SEPULVEdA bL Vd. wIdE NING, manhaT T an B EaCh Ignacio was the Project Manager to the City of Manhattan Beach. The proposed project limits include the intersection of Manhattan Beach Boulevard and Sepulveda Boulevard to accommodate dual left turn lanes in the northbound to westbound, eastbound to southbound, and westbound to northbound directions. The City of Lawndale is east of the project area, the City of Redondo Beach is south of the intersection, El Segundo sits to the north, and the Pacific Ocean to the west. Commercial businesses can be found throughout the project limits. The purpose of the project was to increase the operational capabilities of the intersection. This was accomplished by adding dual left turn lanes to the westbound, northbound and eastbound lanes. Northbound and southbound Sepulveda will have five travel lanes; two left turn lanes, and three through lanes. Eastbound and Westbound Manhattan Beach Boulevard will have five travel lanes; two left turn lanes, two through lanes and one dedicated right turn lane.

INGLEwO O d A VENUE AT MANHATTAN bE ACH bO ULEVARd wIdE NING, rEd ondo BE aCh Ignacio was the QA/QC Manager for the City of Redondo Beach. In addition to design engineering services, OE has assembled a team that can complete environmental analyses, environmental, and right-of-way appraisal and acquisition services. The proposed project limits included the intersection of Inglewood Avenue and Manhattan Beach Boulevard. The southbound lanes of Inglewood Avenue, north of Manhattan Beach Boulevard, consisted of one left turn lane, two through lanes, and a right turn lane which operate at LOS E in the AM and LOS F in the PM.

The purpose of the project was to increase the operational capabilities of the intersection. This was accomplished by adding a dedicated right-turn lane on southbound Inglewood Avenue to increase the through traffic to three lanes.

VARIOUS INFRASTRUCTURE PROjE CTS & PLANNING, orangE C oUnTy Ignacio coordinated, supervised and directed all work in the County’s Road Division. He was the County’s spokesperson in coordinating a broad range of Public Works issues with cities, state offices, Board of Supervisors, local officials, community and neighborhood associations, the media and the general public. Furthermore, he represented the County in various technical and professional groups such as OCTA, Caltrans, Orange County Building Industry, and the TCA. Ignacio oversaw the activities of the Orange County Traffic Committee and represented the County as an expert witness on road-related claims/litigation, and worked with other divisions and departments to implement respective goals and policies pursuant to the Business Plan.

INTERIM dI RECTOR & PUbL IC wO R kS E NGINEER, orangE C oUnTy Ignacio was the Interim Director and Chief Engineer. He was responsible for a budget of approximately $600 million in 18 budgeted funds; 1,000 employees including Administrative Services, Orange County Facilities, Planning, and Engineering.

Lynwood City CouncilDecember 19, 2023

Lynwood City Council
December 19, 2023