City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code Section 54956.9(d)(1): Young v. City of Menifee, United States District Court, Central District of California, Eastern Division Case No. 5:17cv01630JGB (SPx)
2. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Police Officers Association (MPOA)
3. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Miscellaneous Police Employee Association (MMPEA)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case (Personnel Investigation)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Kelly Southwell Church of Jesus Christ of Latter Day Saints Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Parks, Recreation, and Trails Commission (PRTC) Appointment – Maurico Sanchez
5.2. Outstanding Citizen of the Month – Master Sergeant Frank Puebla (PVHS NJROTC)
5.3. Business Spotlight – Diana’s Dance Company
5.4. Recognition of Resident Donation to the John V. Denver Park
5.5. Fall 2023 Teen Awards
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 18, 2023 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
10.3 Annual Report on Receipt and Use of AB1600 Development Fees RECOMMENDED ACTION
1. Receive and file the Fiscal Year 2022/23 annual report on receipt and use of AB1600 Development Fees, and
2. Adopt fiveyear findings pursuant to Government Code 66001(d)(1) for the nexus, need and planned use of Development Impact Fees (DIF) collected in excess of five years.
10.4 Participation in the California Asset Management Program Investment Program RECOMMENDED ACTION
1. Adopt a resolution authorizing the City of Menifee to participate in the California Asset Management Program (CAMP) and authorize City Manager or designee to execute any related agreements and documents.
10.5 Proposed First Amendment to the CFD 20201 (McCall Mesa) Acquisition and Construction Funding Agreement
RECOMMENDED ACTION
1. Review and approve the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201 (McCall Mesa), which adds Remington park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds.
10.6 Acceptance of County Service Area 145 Quimby Fees
RECOMMENDED ACTION
1. Adopt budget amendment resolutions to accept, approve and authorize the Finance Department to transfer $1,585,460 of County of Riverside County Service Area 145 (“CSA 145”) Quimby Fees to a General Fund Assigned Fund Balance, DIF Citywide Park Improvements (Fund 522) and CSA 145 Assigned Fund Balance; and
2. Adopt budget adoption resolutions transferring $557,000 from CSA 145 Assigned Fund Balance to Unassigned Fund Balance and appropriating $557,000 in expenditures from Fund 480 (CSA 145) to CIP 2412: La Ladera Park Improvements Project and reducing Fiscal Year (FY) 2023/24 and FY24/25 budget appropriations from DIF Fund by a combined $557,000.
10.7 Menifee Police Officers Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Officers Association.
10.8 Menifee Miscellaneous Police Employee Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Miscellaneous Police Employee Association.
10.9 Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a MidYear Budget appropriation of $107,500 in expenditures in Community Services General Fund (1004662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a MidCycle Budget appropriation of $231,850 expenditures in Community Services General Fund (1004662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
10.10 Agreements with Security Signal Devices, Inc. for City Facility Fire Alarm, Burglar Alarm, and ClosedCircuit Television Maintenance and Monitoring Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a fiveyear agreement with Security Signal Devices, Inc. (SSD ) for fire alarm, burglar alarm and closedcircuit television (CCTV) maintenance and monitoring services for Fiscal Years (FY) 2023/2024 through 2027/2028 in an amount nottoexceed $250,150.80.
10.11 Subscription Services with Arctic Wolf, Inc. for Cybersecurity Event Log Aggregation, Threat Detection and Response, and Security Operations Center Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of Artic Wolf, Inc., in the amount of $124,401.24 for Fiscal Year 2023/24 for the purchase of cloudbased cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and
2. Authorize the City Manager to administratively approve up to three optional one year renewals of the purchase order on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2024/25 through 2026/27; and
3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102.
10.12 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.13 Memorandum of Understanding with the County of Riverside, PostRelease Accountability and Compliance Team, for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Approve and authorize the City Manager, or designee, to execute a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.14 Fiscal Year 2023/2024 Police Department Fleet Vehicle Purchases RECOMMENDED ACTION
1. Approve the purchase of five vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $416,904.10, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
2. Approve the increase to Purchase Order No. 04759from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $18,716.13, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
3. Approve the purchase of eight L3/Harris XL200 Mobile Radios from Cazcom, Inc. in a nottoexceed amount of $57,680.68, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with NASPO and HGAC Contracts; and
4. Approve the purchase of eight Getac V110 G7 from GHA Technologies, Inc. in a nottoexceed amount of $38,214.20, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section
3.12.070 (6) with NCPA Contract No. 0196; and
5. Approve the purchase of eight vehicle wraps from SignPro Graphixin a notto exceed amount of $10,890.70, including tax and installation, from account numbers 100491152800; and
6. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles.
10.15 Agreement Amendment with Axon Enterprise, Inc. for Police Department Fleet InCar Dash Cameras
RECOMMENDED ACTION
1. Approve and Authorize the City Manager or the City Manager’s designee to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprises, Inc. in an amount nottoexceed $63,371 for a new contract total nottoexceed $167,315 including tax and installation for the purchase of four Fleet 3 Advanced 2 Camera Kits (in car dash cameras); and
2. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with the National Cooperative Procurement Organization Partners (NPPGov Contract# PS20270); and
3. Authorize the City Manager or the City Manager’s designee to execute the required documents and the Finance Department to issue a corresponding Purchase Order for the purchase, and contract amendment.
10.16 Agreement Amendment with DeGuire Weed Abatement for OnCall Weed Abatement Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide oncall weed abatement services, increasing the contract amount by $52,500 for a revised total contract amount nottoexceed $105,000, and extending the term of the contract through June 30, 2025.
10.17 Amendments to Capital Improvement Program Professional Services Agreements RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute five amendments extending the terms of service to various Professional Services Agreements supporting the Capital Improvement Program.
10.18 Master Agreement with Harris and Associate, for Professional OnCall Services for Civil Engineering and Plan Check Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for civil engineering and plan check services with Harris & Associates, Inc. effective through June 30, 2026, for a total nottoexceed amount of $150,000 for the term of the agreement; and
2. Authorize the Finance Department to issue purchase orders on an as needed basis in the aggregate of the nottoexceed amount approved for the Master Agreement.
10.19 Purchase of Prefabricated Pedestrian Bridge for the Paloma Wash Pedestrian Bridge Project
RECOMMENDED ACTION
1. Approve the purchase of a prefabricated pedestrian bridge from Bridge Brothers, Inc. for the Paloma Wash Pedestrian Bridge, Capital Improvement Program project no. CIP 2013, in the nottoexceed amount of $812,746.43, including taxes and delivery; and
2. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase order for the purchase.
10.20 Lien Agreement for Replacement of Subdivision Improvement Securities for Tract Map 31456, The Enclave, RCFC Investments, Inc.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Lien Agreement to replace existing securities to guarantee the completion of required public improvements associated with Tract Map 31456, The Enclave, located west of Valley Boulevard, west of “Atria” Menifee Valley Senior Living; and
2. Authorize the City Clerk to record the Lien Agreement with the Riverside County Clerk Recorder’s Office; and
3. Authorize the Public Works Director to fully release improvement securities previously provided for Tract Map 31456 upon recordation of the Lien Agreement.
10.21 Covenant for the Deferral of Conditions of Approval Associated with Tentative Parcel Map 33739, and filing of Parcel Map 33739 for Financing Purposes, Cantalena, by EPC Holdings, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Declaration of Covenants to defer conditions of approval as established for Tentative Parcel Map No. 33739, Cantalena, by EPC Holdings 781, LLC, located south of Garbani Road and west of Haleblian Road; and
2. Authorize the City Clerk to record the Declaration of Covenants with the Riverside County Clerk Recorder’s Office; and
3. Approve and authorize the filing of Parcel Map No. 33739 for financing purposes.
10.22 Agreement and Bond for Parcel Map No. 35625 / IP22009, Popeye’s Louisiana Kitchen Restaurant, by DMSD Cajun Properties, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Parcel Map No. 35625, Popeye’s Louisiana Kitchen by DMSD Cajun Properties LLC, located on the south side of Newport Road, between Winter Hawk Road and Evans Road.
10.23 Tract Map, Security Improvement Agreements, and Bonds for Tract Map No. 37391, Legado, by BLC Fleming, LLC.
RECOMMENDED ACTION
1. Approve and authorize the filing of Tract Map No. 37391, Legado, by BLC Fleming, LLC, located east of Encanto Drive, south of Rouse Road, west of Antelope Road, and north of Chambers Avenue; and
2. Approve and authorize the City Manager to execute the subdivision improvement agreements to guarantee completion of required backbone infrastructure improvements associated with Tract Map No. 37391.
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 2111;and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.25 Acceptance of Public Improvements and 90% Release of Security, Tract Map 28794, Lot 66, Quartz Ranch Park, by Lennar Homes of California, LLC RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Quartz Ranch Park, Tract Map 28794, Lot 66, located south of La Piedra Road and east of Evans Road; and
2. Adopt a resolution approving the Certificate of Acceptance for Quartz Ranch Park; and
3. Authorize the Public Works Director to release 90% of the posted securities per the City’s Standard Policies.
10.26 Public Service Easement Vacation No. 22003, Vacating Public Utility Easements within Tract Map No. 32628, Adler Ranch
RECOMMENDED ACTION
1. Adopt a resolution rescinding Resolution No. 231363 and reordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorize the City Clerk to record the approved resolution and Notice of Vacation No. 22003 with the Riverside County Recorder’s Office.
10.27 Agreement with Rick Engineering Company for the Southern Gateway Specific Plan and Environmental Impact Report
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Rick Engineering Company to prepare the Southern Gateway Specific Plan and an Environmental Impact Report in an amount nottoexceed $637,096.
10.28 Agreement Amendment with Placeworks, Inc. for the Inclusionary Housing Feasibility and Housing Market Studies
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Placeworks Inc. to extend the term of the agreement through June 30, 2024 for the Inclusionary Housing Feasibility Study and Housing Market Study.
10.29 Master Agreements for the CDBG Minor Home Rehabilitation Grant Program and the SingleFamily Home Improvement Grant
RECOMMENDED ACTION
1. Approve the two separate Master Service Agreements for the Minor Home Rehabilitation Grant Program (MHRGP) and the SingleFamily Home Improvement Grant (SFHI) preapproved contractors; and
2. Authorize the City Manager to execute individual Master Service Agreements with preapproved contractors through June 30, 2025; and
3. Authorize the Finance Department to issue individual Purchase Orders (PO) against Master Agreements for approved individual home repair projects.
11. PUBLIC HEARING ITEMS
11.1 Golden Meadows Major Modification and Zoning Code Amendment RECOMMENDED ACTION
1. Adopt a Resolution approving an Addendum to the certified Final Environmental Impact Report (“FEIR”) (State Clearinghouse No. 2003061122) for Golden Meadows Tentative Tract Map (“TTM”) No. 31194; and
2. Introduce an Ordinance approving Zoning Code Amendment (“ZCA”) No.
PLN210201to TTM No. 31194; and
3. Adopt a Resolution approving Major Modification ("MJMOD") No. PLN210199 to TTM No. 31194, generally located north of Wickerd Road and west of Sherman Road.
12. DISCUSSION ITEMS
12.1 Agreement and Bid Award to Optima RPM, Inc. for the Central Park Amphitheater Project Construction
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a construction contract with Optima RPM, Inc. for the construction of the Central Park Amphitheater in the amount nottoexceed $5,133,427; and
2. Adopt four budget amendment resolutions for revenue and/or expenditure appropriation in the amount of $1,841,667 from available ARP fund balance to Account 301455558079 and 3013742, $905,535 from available fund balance in Fund 620 Local Parks (Account 620455558079), $219,088 to DIF Citywide Park (Account 522455558079), and $789,683 to General Fund (Account 100 455558079).
12.2 Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed oncall design support services of the Central Park Amphitheater in the amount nottoexceed $125,000.
12.3 Agreement with SouthStar Engineering & Consulting, Inc. for the Central Park Amphitheater Project Construction Management
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Southstar Engineering & Consulting, Inc. for construction management services in an amount nottoexceed $855,091.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee.(Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
December 6, 2023
Page
1 of 1682
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code Section 54956.9(d)(1): Young v. City of Menifee, United States District Court, Central District of California, Eastern Division Case No. 5:17cv01630JGB (SPx)
2. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Police Officers Association (MPOA)
3. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Miscellaneous Police Employee Association (MMPEA)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case (Personnel Investigation)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Kelly Southwell Church of Jesus Christ of Latter Day Saints Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Parks, Recreation, and Trails Commission (PRTC) Appointment – Maurico Sanchez
5.2. Outstanding Citizen of the Month – Master Sergeant Frank Puebla (PVHS NJROTC)
5.3. Business Spotlight – Diana’s Dance Company
5.4. Recognition of Resident Donation to the John V. Denver Park
5.5. Fall 2023 Teen Awards
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 18, 2023 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
10.3 Annual Report on Receipt and Use of AB1600 Development Fees RECOMMENDED ACTION
1. Receive and file the Fiscal Year 2022/23 annual report on receipt and use of AB1600 Development Fees, and
2. Adopt fiveyear findings pursuant to Government Code 66001(d)(1) for the nexus, need and planned use of Development Impact Fees (DIF) collected in excess of five years.
10.4 Participation in the California Asset Management Program Investment Program RECOMMENDED ACTION
1. Adopt a resolution authorizing the City of Menifee to participate in the California Asset Management Program (CAMP) and authorize City Manager or designee to execute any related agreements and documents.
10.5 Proposed First Amendment to the CFD 20201 (McCall Mesa) Acquisition and Construction Funding Agreement
RECOMMENDED ACTION
1. Review and approve the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201 (McCall Mesa), which adds Remington park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds.
10.6 Acceptance of County Service Area 145 Quimby Fees
RECOMMENDED ACTION
1. Adopt budget amendment resolutions to accept, approve and authorize the Finance Department to transfer $1,585,460 of County of Riverside County Service Area 145 (“CSA 145”) Quimby Fees to a General Fund Assigned Fund Balance, DIF Citywide Park Improvements (Fund 522) and CSA 145 Assigned Fund Balance; and
2. Adopt budget adoption resolutions transferring $557,000 from CSA 145 Assigned Fund Balance to Unassigned Fund Balance and appropriating $557,000 in expenditures from Fund 480 (CSA 145) to CIP 2412: La Ladera Park Improvements Project and reducing Fiscal Year (FY) 2023/24 and FY24/25 budget appropriations from DIF Fund by a combined $557,000.
10.7 Menifee Police Officers Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Officers Association.
10.8 Menifee Miscellaneous Police Employee Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Miscellaneous Police Employee Association.
10.9 Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a MidYear Budget appropriation of $107,500 in expenditures in Community Services General Fund (1004662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a MidCycle Budget appropriation of $231,850 expenditures in Community Services General Fund (1004662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
10.10 Agreements with Security Signal Devices, Inc. for City Facility Fire Alarm, Burglar Alarm, and ClosedCircuit Television Maintenance and Monitoring Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a fiveyear agreement with Security Signal Devices, Inc. (SSD ) for fire alarm, burglar alarm and closedcircuit television (CCTV) maintenance and monitoring services for Fiscal Years (FY) 2023/2024 through 2027/2028 in an amount nottoexceed $250,150.80.
10.11 Subscription Services with Arctic Wolf, Inc. for Cybersecurity Event Log Aggregation, Threat Detection and Response, and Security Operations Center Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of Artic Wolf, Inc., in the amount of $124,401.24 for Fiscal Year 2023/24 for the purchase of cloudbased cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and
2. Authorize the City Manager to administratively approve up to three optional one year renewals of the purchase order on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2024/25 through 2026/27; and
3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102.
10.12 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.13 Memorandum of Understanding with the County of Riverside, PostRelease Accountability and Compliance Team, for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Approve and authorize the City Manager, or designee, to execute a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.14 Fiscal Year 2023/2024 Police Department Fleet Vehicle Purchases RECOMMENDED ACTION
1. Approve the purchase of five vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $416,904.10, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
2. Approve the increase to Purchase Order No. 04759from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $18,716.13, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
3. Approve the purchase of eight L3/Harris XL200 Mobile Radios from Cazcom, Inc. in a nottoexceed amount of $57,680.68, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with NASPO and HGAC Contracts; and
4. Approve the purchase of eight Getac V110 G7 from GHA Technologies, Inc. in a nottoexceed amount of $38,214.20, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section
3.12.070 (6) with NCPA Contract No. 0196; and
5. Approve the purchase of eight vehicle wraps from SignPro Graphixin a notto exceed amount of $10,890.70, including tax and installation, from account numbers 100491152800; and
6. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles.
10.15 Agreement Amendment with Axon Enterprise, Inc. for Police Department Fleet InCar Dash Cameras
RECOMMENDED ACTION
1. Approve and Authorize the City Manager or the City Manager’s designee to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprises, Inc. in an amount nottoexceed $63,371 for a new contract total nottoexceed $167,315 including tax and installation for the purchase of four Fleet 3 Advanced 2 Camera Kits (in car dash cameras); and
2. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with the National Cooperative Procurement Organization Partners (NPPGov Contract# PS20270); and
3. Authorize the City Manager or the City Manager’s designee to execute the required documents and the Finance Department to issue a corresponding Purchase Order for the purchase, and contract amendment.
10.16 Agreement Amendment with DeGuire Weed Abatement for OnCall Weed Abatement Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide oncall weed abatement services, increasing the contract amount by $52,500 for a revised total contract amount nottoexceed $105,000, and extending the term of the contract through June 30, 2025.
10.17 Amendments to Capital Improvement Program Professional Services Agreements RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute five amendments extending the terms of service to various Professional Services Agreements supporting the Capital Improvement Program.
10.18 Master Agreement with Harris and Associate, for Professional OnCall Services for Civil Engineering and Plan Check Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for civil engineering and plan check services with Harris & Associates, Inc. effective through June 30, 2026, for a total nottoexceed amount of $150,000 for the term of the agreement; and
2. Authorize the Finance Department to issue purchase orders on an as needed basis in the aggregate of the nottoexceed amount approved for the Master Agreement.
10.19 Purchase of Prefabricated Pedestrian Bridge for the Paloma Wash Pedestrian Bridge Project
RECOMMENDED ACTION
1. Approve the purchase of a prefabricated pedestrian bridge from Bridge Brothers, Inc. for the Paloma Wash Pedestrian Bridge, Capital Improvement Program project no. CIP 2013, in the nottoexceed amount of $812,746.43, including taxes and delivery; and
2. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase order for the purchase.
10.20 Lien Agreement for Replacement of Subdivision Improvement Securities for Tract Map 31456, The Enclave, RCFC Investments, Inc.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Lien Agreement to replace existing securities to guarantee the completion of required public improvements associated with Tract Map 31456, The Enclave, located west of Valley Boulevard, west of “Atria” Menifee Valley Senior Living; and
2. Authorize the City Clerk to record the Lien Agreement with the Riverside County Clerk Recorder’s Office; and
3. Authorize the Public Works Director to fully release improvement securities previously provided for Tract Map 31456 upon recordation of the Lien Agreement.
10.21 Covenant for the Deferral of Conditions of Approval Associated with Tentative Parcel Map 33739, and filing of Parcel Map 33739 for Financing Purposes, Cantalena, by EPC Holdings, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Declaration of Covenants to defer conditions of approval as established for Tentative Parcel Map No. 33739, Cantalena, by EPC Holdings 781, LLC, located south of Garbani Road and west of Haleblian Road; and
2. Authorize the City Clerk to record the Declaration of Covenants with the Riverside County Clerk Recorder’s Office; and
3. Approve and authorize the filing of Parcel Map No. 33739 for financing purposes.
10.22 Agreement and Bond for Parcel Map No. 35625 / IP22009, Popeye’s Louisiana Kitchen Restaurant, by DMSD Cajun Properties, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Parcel Map No. 35625, Popeye’s Louisiana Kitchen by DMSD Cajun Properties LLC, located on the south side of Newport Road, between Winter Hawk Road and Evans Road.
10.23 Tract Map, Security Improvement Agreements, and Bonds for Tract Map No. 37391, Legado, by BLC Fleming, LLC.
RECOMMENDED ACTION
1. Approve and authorize the filing of Tract Map No. 37391, Legado, by BLC Fleming, LLC, located east of Encanto Drive, south of Rouse Road, west of Antelope Road, and north of Chambers Avenue; and
2. Approve and authorize the City Manager to execute the subdivision improvement agreements to guarantee completion of required backbone infrastructure improvements associated with Tract Map No. 37391.
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 2111;and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.25 Acceptance of Public Improvements and 90% Release of Security, Tract Map 28794, Lot 66, Quartz Ranch Park, by Lennar Homes of California, LLC RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Quartz Ranch Park, Tract Map 28794, Lot 66, located south of La Piedra Road and east of Evans Road; and
2. Adopt a resolution approving the Certificate of Acceptance for Quartz Ranch Park; and
3. Authorize the Public Works Director to release 90% of the posted securities per the City’s Standard Policies.
10.26 Public Service Easement Vacation No. 22003, Vacating Public Utility Easements within Tract Map No. 32628, Adler Ranch
RECOMMENDED ACTION
1. Adopt a resolution rescinding Resolution No. 231363 and reordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorize the City Clerk to record the approved resolution and Notice of Vacation No. 22003 with the Riverside County Recorder’s Office.
10.27 Agreement with Rick Engineering Company for the Southern Gateway Specific Plan and Environmental Impact Report
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Rick Engineering Company to prepare the Southern Gateway Specific Plan and an Environmental Impact Report in an amount nottoexceed $637,096.
10.28 Agreement Amendment with Placeworks, Inc. for the Inclusionary Housing Feasibility and Housing Market Studies
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Placeworks Inc. to extend the term of the agreement through June 30, 2024 for the Inclusionary Housing Feasibility Study and Housing Market Study.
10.29 Master Agreements for the CDBG Minor Home Rehabilitation Grant Program and the SingleFamily Home Improvement Grant
RECOMMENDED ACTION
1. Approve the two separate Master Service Agreements for the Minor Home Rehabilitation Grant Program (MHRGP) and the SingleFamily Home Improvement Grant (SFHI) preapproved contractors; and
2. Authorize the City Manager to execute individual Master Service Agreements with preapproved contractors through June 30, 2025; and
3. Authorize the Finance Department to issue individual Purchase Orders (PO) against Master Agreements for approved individual home repair projects.
11. PUBLIC HEARING ITEMS
11.1 Golden Meadows Major Modification and Zoning Code Amendment RECOMMENDED ACTION
1. Adopt a Resolution approving an Addendum to the certified Final Environmental Impact Report (“FEIR”) (State Clearinghouse No. 2003061122) for Golden Meadows Tentative Tract Map (“TTM”) No. 31194; and
2. Introduce an Ordinance approving Zoning Code Amendment (“ZCA”) No.
PLN210201to TTM No. 31194; and
3. Adopt a Resolution approving Major Modification ("MJMOD") No. PLN210199 to TTM No. 31194, generally located north of Wickerd Road and west of Sherman Road.
12. DISCUSSION ITEMS
12.1 Agreement and Bid Award to Optima RPM, Inc. for the Central Park Amphitheater Project Construction
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a construction contract with Optima RPM, Inc. for the construction of the Central Park Amphitheater in the amount nottoexceed $5,133,427; and
2. Adopt four budget amendment resolutions for revenue and/or expenditure appropriation in the amount of $1,841,667 from available ARP fund balance to Account 301455558079 and 3013742, $905,535 from available fund balance in Fund 620 Local Parks (Account 620455558079), $219,088 to DIF Citywide Park (Account 522455558079), and $789,683 to General Fund (Account 100 455558079).
12.2 Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed oncall design support services of the Central Park Amphitheater in the amount nottoexceed $125,000.
12.3 Agreement with SouthStar Engineering & Consulting, Inc. for the Central Park Amphitheater Project Construction Management
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Southstar Engineering & Consulting, Inc. for construction management services in an amount nottoexceed $855,091.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee.(Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
December 6, 2023
Page
2 of 1682
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code Section 54956.9(d)(1): Young v. City of Menifee, United States District Court, Central District of California, Eastern Division Case No. 5:17cv01630JGB (SPx)
2. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Police Officers Association (MPOA)
3. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Miscellaneous Police Employee Association (MMPEA)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case (Personnel Investigation)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Kelly Southwell Church of Jesus Christ of Latter Day Saints Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Parks, Recreation, and Trails Commission (PRTC) Appointment – Maurico Sanchez
5.2. Outstanding Citizen of the Month – Master Sergeant Frank Puebla (PVHS NJROTC)
5.3. Business Spotlight – Diana’s Dance Company
5.4. Recognition of Resident Donation to the John V. Denver Park
5.5. Fall 2023 Teen Awards
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 18, 2023 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
10.3 Annual Report on Receipt and Use of AB1600 Development Fees RECOMMENDED ACTION
1. Receive and file the Fiscal Year 2022/23 annual report on receipt and use of AB1600 Development Fees, and
2. Adopt fiveyear findings pursuant to Government Code 66001(d)(1) for the nexus, need and planned use of Development Impact Fees (DIF) collected in excess of five years.
10.4 Participation in the California Asset Management Program Investment Program RECOMMENDED ACTION
1. Adopt a resolution authorizing the City of Menifee to participate in the California Asset Management Program (CAMP) and authorize City Manager or designee to execute any related agreements and documents.
10.5 Proposed First Amendment to the CFD 20201 (McCall Mesa) Acquisition and Construction Funding Agreement
RECOMMENDED ACTION
1. Review and approve the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201 (McCall Mesa), which adds Remington park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds.
10.6 Acceptance of County Service Area 145 Quimby Fees
RECOMMENDED ACTION
1. Adopt budget amendment resolutions to accept, approve and authorize the Finance Department to transfer $1,585,460 of County of Riverside County Service Area 145 (“CSA 145”) Quimby Fees to a General Fund Assigned Fund Balance, DIF Citywide Park Improvements (Fund 522) and CSA 145 Assigned Fund Balance; and
2. Adopt budget adoption resolutions transferring $557,000 from CSA 145 Assigned Fund Balance to Unassigned Fund Balance and appropriating $557,000 in expenditures from Fund 480 (CSA 145) to CIP 2412: La Ladera Park Improvements Project and reducing Fiscal Year (FY) 2023/24 and FY24/25 budget appropriations from DIF Fund by a combined $557,000.
10.7 Menifee Police Officers Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Officers Association.
10.8 Menifee Miscellaneous Police Employee Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Miscellaneous Police Employee Association.
10.9 Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a MidYear Budget appropriation of $107,500 in expenditures in Community Services General Fund (1004662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a MidCycle Budget appropriation of $231,850 expenditures in Community Services General Fund (1004662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
10.10 Agreements with Security Signal Devices, Inc. for City Facility Fire Alarm, Burglar Alarm, and ClosedCircuit Television Maintenance and Monitoring Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a fiveyear agreement with Security Signal Devices, Inc. (SSD ) for fire alarm, burglar alarm and closedcircuit television (CCTV) maintenance and monitoring services for Fiscal Years (FY) 2023/2024 through 2027/2028 in an amount nottoexceed $250,150.80.
10.11 Subscription Services with Arctic Wolf, Inc. for Cybersecurity Event Log Aggregation, Threat Detection and Response, and Security Operations Center Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of Artic Wolf, Inc., in the amount of $124,401.24 for Fiscal Year 2023/24 for the purchase of cloudbased cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and
2. Authorize the City Manager to administratively approve up to three optional one year renewals of the purchase order on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2024/25 through 2026/27; and
3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102.
10.12 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.13 Memorandum of Understanding with the County of Riverside, PostRelease Accountability and Compliance Team, for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Approve and authorize the City Manager, or designee, to execute a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.14 Fiscal Year 2023/2024 Police Department Fleet Vehicle Purchases RECOMMENDED ACTION
1. Approve the purchase of five vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $416,904.10, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
2. Approve the increase to Purchase Order No. 04759from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $18,716.13, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
3. Approve the purchase of eight L3/Harris XL200 Mobile Radios from Cazcom, Inc. in a nottoexceed amount of $57,680.68, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with NASPO and HGAC Contracts; and
4. Approve the purchase of eight Getac V110 G7 from GHA Technologies, Inc. in a nottoexceed amount of $38,214.20, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section
3.12.070 (6) with NCPA Contract No. 0196; and
5. Approve the purchase of eight vehicle wraps from SignPro Graphixin a notto exceed amount of $10,890.70, including tax and installation, from account numbers 100491152800; and
6. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles.
10.15 Agreement Amendment with Axon Enterprise, Inc. for Police Department Fleet InCar Dash Cameras
RECOMMENDED ACTION
1. Approve and Authorize the City Manager or the City Manager’s designee to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprises, Inc. in an amount nottoexceed $63,371 for a new contract total nottoexceed $167,315 including tax and installation for the purchase of four Fleet 3 Advanced 2 Camera Kits (in car dash cameras); and
2. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with the National Cooperative Procurement Organization Partners (NPPGov Contract# PS20270); and
3. Authorize the City Manager or the City Manager’s designee to execute the required documents and the Finance Department to issue a corresponding Purchase Order for the purchase, and contract amendment.
10.16 Agreement Amendment with DeGuire Weed Abatement for OnCall Weed Abatement Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide oncall weed abatement services, increasing the contract amount by $52,500 for a revised total contract amount nottoexceed $105,000, and extending the term of the contract through June 30, 2025.
10.17 Amendments to Capital Improvement Program Professional Services Agreements RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute five amendments extending the terms of service to various Professional Services Agreements supporting the Capital Improvement Program.
10.18 Master Agreement with Harris and Associate, for Professional OnCall Services for Civil Engineering and Plan Check Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for civil engineering and plan check services with Harris & Associates, Inc. effective through June 30, 2026, for a total nottoexceed amount of $150,000 for the term of the agreement; and
2. Authorize the Finance Department to issue purchase orders on an as needed basis in the aggregate of the nottoexceed amount approved for the Master Agreement.
10.19 Purchase of Prefabricated Pedestrian Bridge for the Paloma Wash Pedestrian Bridge Project
RECOMMENDED ACTION
1. Approve the purchase of a prefabricated pedestrian bridge from Bridge Brothers, Inc. for the Paloma Wash Pedestrian Bridge, Capital Improvement Program project no. CIP 2013, in the nottoexceed amount of $812,746.43, including taxes and delivery; and
2. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase order for the purchase.
10.20 Lien Agreement for Replacement of Subdivision Improvement Securities for Tract Map 31456, The Enclave, RCFC Investments, Inc.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Lien Agreement to replace existing securities to guarantee the completion of required public improvements associated with Tract Map 31456, The Enclave, located west of Valley Boulevard, west of “Atria” Menifee Valley Senior Living; and
2. Authorize the City Clerk to record the Lien Agreement with the Riverside County Clerk Recorder’s Office; and
3. Authorize the Public Works Director to fully release improvement securities previously provided for Tract Map 31456 upon recordation of the Lien Agreement.
10.21 Covenant for the Deferral of Conditions of Approval Associated with Tentative Parcel Map 33739, and filing of Parcel Map 33739 for Financing Purposes, Cantalena, by EPC Holdings, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Declaration of Covenants to defer conditions of approval as established for Tentative Parcel Map No. 33739, Cantalena, by EPC Holdings 781, LLC, located south of Garbani Road and west of Haleblian Road; and
2. Authorize the City Clerk to record the Declaration of Covenants with the Riverside County Clerk Recorder’s Office; and
3. Approve and authorize the filing of Parcel Map No. 33739 for financing purposes.
10.22 Agreement and Bond for Parcel Map No. 35625 / IP22009, Popeye’s Louisiana Kitchen Restaurant, by DMSD Cajun Properties, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Parcel Map No. 35625, Popeye’s Louisiana Kitchen by DMSD Cajun Properties LLC, located on the south side of Newport Road, between Winter Hawk Road and Evans Road.
10.23 Tract Map, Security Improvement Agreements, and Bonds for Tract Map No. 37391, Legado, by BLC Fleming, LLC.
RECOMMENDED ACTION
1. Approve and authorize the filing of Tract Map No. 37391, Legado, by BLC Fleming, LLC, located east of Encanto Drive, south of Rouse Road, west of Antelope Road, and north of Chambers Avenue; and
2. Approve and authorize the City Manager to execute the subdivision improvement agreements to guarantee completion of required backbone infrastructure improvements associated with Tract Map No. 37391.
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 2111;and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.25 Acceptance of Public Improvements and 90% Release of Security, Tract Map 28794, Lot 66, Quartz Ranch Park, by Lennar Homes of California, LLC RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Quartz Ranch Park, Tract Map 28794, Lot 66, located south of La Piedra Road and east of Evans Road; and
2. Adopt a resolution approving the Certificate of Acceptance for Quartz Ranch Park; and
3. Authorize the Public Works Director to release 90% of the posted securities per the City’s Standard Policies.
10.26 Public Service Easement Vacation No. 22003, Vacating Public Utility Easements within Tract Map No. 32628, Adler Ranch
RECOMMENDED ACTION
1. Adopt a resolution rescinding Resolution No. 231363 and reordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorize the City Clerk to record the approved resolution and Notice of Vacation No. 22003 with the Riverside County Recorder’s Office.
10.27 Agreement with Rick Engineering Company for the Southern Gateway Specific Plan and Environmental Impact Report
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Rick Engineering Company to prepare the Southern Gateway Specific Plan and an Environmental Impact Report in an amount nottoexceed $637,096.
10.28 Agreement Amendment with Placeworks, Inc. for the Inclusionary Housing Feasibility and Housing Market Studies
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Placeworks Inc. to extend the term of the agreement through June 30, 2024 for the Inclusionary Housing Feasibility Study and Housing Market Study.
10.29 Master Agreements for the CDBG Minor Home Rehabilitation Grant Program and the SingleFamily Home Improvement Grant
RECOMMENDED ACTION
1. Approve the two separate Master Service Agreements for the Minor Home Rehabilitation Grant Program (MHRGP) and the SingleFamily Home Improvement Grant (SFHI) preapproved contractors; and
2. Authorize the City Manager to execute individual Master Service Agreements with preapproved contractors through June 30, 2025; and
3. Authorize the Finance Department to issue individual Purchase Orders (PO) against Master Agreements for approved individual home repair projects.
11. PUBLIC HEARING ITEMS
11.1 Golden Meadows Major Modification and Zoning Code Amendment RECOMMENDED ACTION
1. Adopt a Resolution approving an Addendum to the certified Final Environmental Impact Report (“FEIR”) (State Clearinghouse No. 2003061122) for Golden Meadows Tentative Tract Map (“TTM”) No. 31194; and
2. Introduce an Ordinance approving Zoning Code Amendment (“ZCA”) No.
PLN210201to TTM No. 31194; and
3. Adopt a Resolution approving Major Modification ("MJMOD") No. PLN210199 to TTM No. 31194, generally located north of Wickerd Road and west of Sherman Road.
12. DISCUSSION ITEMS
12.1 Agreement and Bid Award to Optima RPM, Inc. for the Central Park Amphitheater Project Construction
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a construction contract with Optima RPM, Inc. for the construction of the Central Park Amphitheater in the amount nottoexceed $5,133,427; and
2. Adopt four budget amendment resolutions for revenue and/or expenditure appropriation in the amount of $1,841,667 from available ARP fund balance to Account 301455558079 and 3013742, $905,535 from available fund balance in Fund 620 Local Parks (Account 620455558079), $219,088 to DIF Citywide Park (Account 522455558079), and $789,683 to General Fund (Account 100 455558079).
12.2 Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed oncall design support services of the Central Park Amphitheater in the amount nottoexceed $125,000.
12.3 Agreement with SouthStar Engineering & Consulting, Inc. for the Central Park Amphitheater Project Construction Management
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Southstar Engineering & Consulting, Inc. for construction management services in an amount nottoexceed $855,091.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee.(Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
December 6, 2023
Page
3 of 1682
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code Section 54956.9(d)(1): Young v. City of Menifee, United States District Court, Central District of California, Eastern Division Case No. 5:17cv01630JGB (SPx)
2. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Police Officers Association (MPOA)
3. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Miscellaneous Police Employee Association (MMPEA)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case (Personnel Investigation)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Kelly Southwell Church of Jesus Christ of Latter Day Saints Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Parks, Recreation, and Trails Commission (PRTC) Appointment – Maurico Sanchez
5.2. Outstanding Citizen of the Month – Master Sergeant Frank Puebla (PVHS NJROTC)
5.3. Business Spotlight – Diana’s Dance Company
5.4. Recognition of Resident Donation to the John V. Denver Park
5.5. Fall 2023 Teen Awards
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 18, 2023 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
10.3 Annual Report on Receipt and Use of AB1600 Development Fees RECOMMENDED ACTION
1. Receive and file the Fiscal Year 2022/23 annual report on receipt and use of AB1600 Development Fees, and
2. Adopt fiveyear findings pursuant to Government Code 66001(d)(1) for the nexus, need and planned use of Development Impact Fees (DIF) collected in excess of five years.
10.4 Participation in the California Asset Management Program Investment Program RECOMMENDED ACTION
1. Adopt a resolution authorizing the City of Menifee to participate in the California Asset Management Program (CAMP) and authorize City Manager or designee to execute any related agreements and documents.
10.5 Proposed First Amendment to the CFD 20201 (McCall Mesa) Acquisition and Construction Funding Agreement
RECOMMENDED ACTION
1. Review and approve the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201 (McCall Mesa), which adds Remington park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds.
10.6 Acceptance of County Service Area 145 Quimby Fees
RECOMMENDED ACTION
1. Adopt budget amendment resolutions to accept, approve and authorize the Finance Department to transfer $1,585,460 of County of Riverside County Service Area 145 (“CSA 145”) Quimby Fees to a General Fund Assigned Fund Balance, DIF Citywide Park Improvements (Fund 522) and CSA 145 Assigned Fund Balance; and
2. Adopt budget adoption resolutions transferring $557,000 from CSA 145 Assigned Fund Balance to Unassigned Fund Balance and appropriating $557,000 in expenditures from Fund 480 (CSA 145) to CIP 2412: La Ladera Park Improvements Project and reducing Fiscal Year (FY) 2023/24 and FY24/25 budget appropriations from DIF Fund by a combined $557,000.
10.7 Menifee Police Officers Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Officers Association.
10.8 Menifee Miscellaneous Police Employee Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Miscellaneous Police Employee Association.
10.9 Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a MidYear Budget appropriation of $107,500 in expenditures in Community Services General Fund (1004662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a MidCycle Budget appropriation of $231,850 expenditures in Community Services General Fund (1004662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
10.10 Agreements with Security Signal Devices, Inc. for City Facility Fire Alarm, Burglar Alarm, and ClosedCircuit Television Maintenance and Monitoring Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a fiveyear agreement with Security Signal Devices, Inc. (SSD ) for fire alarm, burglar alarm and closedcircuit television (CCTV) maintenance and monitoring services for Fiscal Years (FY) 2023/2024 through 2027/2028 in an amount nottoexceed $250,150.80.
10.11 Subscription Services with Arctic Wolf, Inc. for Cybersecurity Event Log Aggregation, Threat Detection and Response, and Security Operations Center Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of Artic Wolf, Inc., in the amount of $124,401.24 for Fiscal Year 2023/24 for the purchase of cloudbased cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and
2. Authorize the City Manager to administratively approve up to three optional one year renewals of the purchase order on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2024/25 through 2026/27; and
3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102.
10.12 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.13 Memorandum of Understanding with the County of Riverside, PostRelease Accountability and Compliance Team, for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Approve and authorize the City Manager, or designee, to execute a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.14 Fiscal Year 2023/2024 Police Department Fleet Vehicle Purchases RECOMMENDED ACTION
1. Approve the purchase of five vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $416,904.10, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
2. Approve the increase to Purchase Order No. 04759from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $18,716.13, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
3. Approve the purchase of eight L3/Harris XL200 Mobile Radios from Cazcom, Inc. in a nottoexceed amount of $57,680.68, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with NASPO and HGAC Contracts; and
4. Approve the purchase of eight Getac V110 G7 from GHA Technologies, Inc. in a nottoexceed amount of $38,214.20, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section
3.12.070 (6) with NCPA Contract No. 0196; and
5. Approve the purchase of eight vehicle wraps from SignPro Graphixin a notto exceed amount of $10,890.70, including tax and installation, from account numbers 100491152800; and
6. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles.
10.15 Agreement Amendment with Axon Enterprise, Inc. for Police Department Fleet InCar Dash Cameras
RECOMMENDED ACTION
1. Approve and Authorize the City Manager or the City Manager’s designee to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprises, Inc. in an amount nottoexceed $63,371 for a new contract total nottoexceed $167,315 including tax and installation for the purchase of four Fleet 3 Advanced 2 Camera Kits (in car dash cameras); and
2. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with the National Cooperative Procurement Organization Partners (NPPGov Contract# PS20270); and
3. Authorize the City Manager or the City Manager’s designee to execute the required documents and the Finance Department to issue a corresponding Purchase Order for the purchase, and contract amendment.
10.16 Agreement Amendment with DeGuire Weed Abatement for OnCall Weed Abatement Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide oncall weed abatement services, increasing the contract amount by $52,500 for a revised total contract amount nottoexceed $105,000, and extending the term of the contract through June 30, 2025.
10.17 Amendments to Capital Improvement Program Professional Services Agreements RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute five amendments extending the terms of service to various Professional Services Agreements supporting the Capital Improvement Program.
10.18 Master Agreement with Harris and Associate, for Professional OnCall Services for Civil Engineering and Plan Check Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for civil engineering and plan check services with Harris & Associates, Inc. effective through June 30, 2026, for a total nottoexceed amount of $150,000 for the term of the agreement; and
2. Authorize the Finance Department to issue purchase orders on an as needed basis in the aggregate of the nottoexceed amount approved for the Master Agreement.
10.19 Purchase of Prefabricated Pedestrian Bridge for the Paloma Wash Pedestrian Bridge Project
RECOMMENDED ACTION
1. Approve the purchase of a prefabricated pedestrian bridge from Bridge Brothers, Inc. for the Paloma Wash Pedestrian Bridge, Capital Improvement Program project no. CIP 2013, in the nottoexceed amount of $812,746.43, including taxes and delivery; and
2. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase order for the purchase.
10.20 Lien Agreement for Replacement of Subdivision Improvement Securities for Tract Map 31456, The Enclave, RCFC Investments, Inc.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Lien Agreement to replace existing securities to guarantee the completion of required public improvements associated with Tract Map 31456, The Enclave, located west of Valley Boulevard, west of “Atria” Menifee Valley Senior Living; and
2. Authorize the City Clerk to record the Lien Agreement with the Riverside County Clerk Recorder’s Office; and
3. Authorize the Public Works Director to fully release improvement securities previously provided for Tract Map 31456 upon recordation of the Lien Agreement.
10.21 Covenant for the Deferral of Conditions of Approval Associated with Tentative Parcel Map 33739, and filing of Parcel Map 33739 for Financing Purposes, Cantalena, by EPC Holdings, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Declaration of Covenants to defer conditions of approval as established for Tentative Parcel Map No. 33739, Cantalena, by EPC Holdings 781, LLC, located south of Garbani Road and west of Haleblian Road; and
2. Authorize the City Clerk to record the Declaration of Covenants with the Riverside County Clerk Recorder’s Office; and
3. Approve and authorize the filing of Parcel Map No. 33739 for financing purposes.
10.22 Agreement and Bond for Parcel Map No. 35625 / IP22009, Popeye’s Louisiana Kitchen Restaurant, by DMSD Cajun Properties, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Parcel Map No. 35625, Popeye’s Louisiana Kitchen by DMSD Cajun Properties LLC, located on the south side of Newport Road, between Winter Hawk Road and Evans Road.
10.23 Tract Map, Security Improvement Agreements, and Bonds for Tract Map No. 37391, Legado, by BLC Fleming, LLC.
RECOMMENDED ACTION
1. Approve and authorize the filing of Tract Map No. 37391, Legado, by BLC Fleming, LLC, located east of Encanto Drive, south of Rouse Road, west of Antelope Road, and north of Chambers Avenue; and
2. Approve and authorize the City Manager to execute the subdivision improvement agreements to guarantee completion of required backbone infrastructure improvements associated with Tract Map No. 37391.
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 2111;and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.25 Acceptance of Public Improvements and 90% Release of Security, Tract Map 28794, Lot 66, Quartz Ranch Park, by Lennar Homes of California, LLC RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Quartz Ranch Park, Tract Map 28794, Lot 66, located south of La Piedra Road and east of Evans Road; and
2. Adopt a resolution approving the Certificate of Acceptance for Quartz Ranch Park; and
3. Authorize the Public Works Director to release 90% of the posted securities per the City’s Standard Policies.
10.26 Public Service Easement Vacation No. 22003, Vacating Public Utility Easements within Tract Map No. 32628, Adler Ranch
RECOMMENDED ACTION
1. Adopt a resolution rescinding Resolution No. 231363 and reordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorize the City Clerk to record the approved resolution and Notice of Vacation No. 22003 with the Riverside County Recorder’s Office.
10.27 Agreement with Rick Engineering Company for the Southern Gateway Specific Plan and Environmental Impact Report
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Rick Engineering Company to prepare the Southern Gateway Specific Plan and an Environmental Impact Report in an amount nottoexceed $637,096.
10.28 Agreement Amendment with Placeworks, Inc. for the Inclusionary Housing Feasibility and Housing Market Studies
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Placeworks Inc. to extend the term of the agreement through June 30, 2024 for the Inclusionary Housing Feasibility Study and Housing Market Study.
10.29 Master Agreements for the CDBG Minor Home Rehabilitation Grant Program and the SingleFamily Home Improvement Grant
RECOMMENDED ACTION
1. Approve the two separate Master Service Agreements for the Minor Home Rehabilitation Grant Program (MHRGP) and the SingleFamily Home Improvement Grant (SFHI) preapproved contractors; and
2. Authorize the City Manager to execute individual Master Service Agreements with preapproved contractors through June 30, 2025; and
3. Authorize the Finance Department to issue individual Purchase Orders (PO) against Master Agreements for approved individual home repair projects.
11. PUBLIC HEARING ITEMS
11.1 Golden Meadows Major Modification and Zoning Code Amendment RECOMMENDED ACTION
1. Adopt a Resolution approving an Addendum to the certified Final Environmental Impact Report (“FEIR”) (State Clearinghouse No. 2003061122) for Golden Meadows Tentative Tract Map (“TTM”) No. 31194; and
2. Introduce an Ordinance approving Zoning Code Amendment (“ZCA”) No.
PLN210201to TTM No. 31194; and
3. Adopt a Resolution approving Major Modification ("MJMOD") No. PLN210199 to TTM No. 31194, generally located north of Wickerd Road and west of Sherman Road.
12. DISCUSSION ITEMS
12.1 Agreement and Bid Award to Optima RPM, Inc. for the Central Park Amphitheater Project Construction
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a construction contract with Optima RPM, Inc. for the construction of the Central Park Amphitheater in the amount nottoexceed $5,133,427; and
2. Adopt four budget amendment resolutions for revenue and/or expenditure appropriation in the amount of $1,841,667 from available ARP fund balance to Account 301455558079 and 3013742, $905,535 from available fund balance in Fund 620 Local Parks (Account 620455558079), $219,088 to DIF Citywide Park (Account 522455558079), and $789,683 to General Fund (Account 100 455558079).
12.2 Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed oncall design support services of the Central Park Amphitheater in the amount nottoexceed $125,000.
12.3 Agreement with SouthStar Engineering & Consulting, Inc. for the Central Park Amphitheater Project Construction Management
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Southstar Engineering & Consulting, Inc. for construction management services in an amount nottoexceed $855,091.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee.(Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
December 6, 2023
Page
4 of 1682
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code Section 54956.9(d)(1): Young v. City of Menifee, United States District Court, Central District of California, Eastern Division Case No. 5:17cv01630JGB (SPx)
2. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Police Officers Association (MPOA)
3. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Miscellaneous Police Employee Association (MMPEA)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case (Personnel Investigation)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Kelly Southwell Church of Jesus Christ of Latter Day Saints Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Parks, Recreation, and Trails Commission (PRTC) Appointment – Maurico Sanchez
5.2. Outstanding Citizen of the Month – Master Sergeant Frank Puebla (PVHS NJROTC)
5.3. Business Spotlight – Diana’s Dance Company
5.4. Recognition of Resident Donation to the John V. Denver Park
5.5. Fall 2023 Teen Awards
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 18, 2023 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
10.3 Annual Report on Receipt and Use of AB1600 Development Fees RECOMMENDED ACTION
1. Receive and file the Fiscal Year 2022/23 annual report on receipt and use of AB1600 Development Fees, and
2. Adopt fiveyear findings pursuant to Government Code 66001(d)(1) for the nexus, need and planned use of Development Impact Fees (DIF) collected in excess of five years.
10.4 Participation in the California Asset Management Program Investment Program RECOMMENDED ACTION
1. Adopt a resolution authorizing the City of Menifee to participate in the California Asset Management Program (CAMP) and authorize City Manager or designee to execute any related agreements and documents.
10.5 Proposed First Amendment to the CFD 20201 (McCall Mesa) Acquisition and Construction Funding Agreement
RECOMMENDED ACTION
1. Review and approve the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201 (McCall Mesa), which adds Remington park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds.
10.6 Acceptance of County Service Area 145 Quimby Fees
RECOMMENDED ACTION
1. Adopt budget amendment resolutions to accept, approve and authorize the Finance Department to transfer $1,585,460 of County of Riverside County Service Area 145 (“CSA 145”) Quimby Fees to a General Fund Assigned Fund Balance, DIF Citywide Park Improvements (Fund 522) and CSA 145 Assigned Fund Balance; and
2. Adopt budget adoption resolutions transferring $557,000 from CSA 145 Assigned Fund Balance to Unassigned Fund Balance and appropriating $557,000 in expenditures from Fund 480 (CSA 145) to CIP 2412: La Ladera Park Improvements Project and reducing Fiscal Year (FY) 2023/24 and FY24/25 budget appropriations from DIF Fund by a combined $557,000.
10.7 Menifee Police Officers Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Officers Association.
10.8 Menifee Miscellaneous Police Employee Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Miscellaneous Police Employee Association.
10.9 Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a MidYear Budget appropriation of $107,500 in expenditures in Community Services General Fund (1004662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a MidCycle Budget appropriation of $231,850 expenditures in Community Services General Fund (1004662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
10.10 Agreements with Security Signal Devices, Inc. for City Facility Fire Alarm, Burglar Alarm, and ClosedCircuit Television Maintenance and Monitoring Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a fiveyear agreement with Security Signal Devices, Inc. (SSD ) for fire alarm, burglar alarm and closedcircuit television (CCTV) maintenance and monitoring services for Fiscal Years (FY) 2023/2024 through 2027/2028 in an amount nottoexceed $250,150.80.
10.11 Subscription Services with Arctic Wolf, Inc. for Cybersecurity Event Log Aggregation, Threat Detection and Response, and Security Operations Center Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of Artic Wolf, Inc., in the amount of $124,401.24 for Fiscal Year 2023/24 for the purchase of cloudbased cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and
2. Authorize the City Manager to administratively approve up to three optional one year renewals of the purchase order on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2024/25 through 2026/27; and
3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102.
10.12 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.13 Memorandum of Understanding with the County of Riverside, PostRelease Accountability and Compliance Team, for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Approve and authorize the City Manager, or designee, to execute a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.14 Fiscal Year 2023/2024 Police Department Fleet Vehicle Purchases RECOMMENDED ACTION
1. Approve the purchase of five vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $416,904.10, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
2. Approve the increase to Purchase Order No. 04759from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $18,716.13, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
3. Approve the purchase of eight L3/Harris XL200 Mobile Radios from Cazcom, Inc. in a nottoexceed amount of $57,680.68, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with NASPO and HGAC Contracts; and
4. Approve the purchase of eight Getac V110 G7 from GHA Technologies, Inc. in a nottoexceed amount of $38,214.20, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section
3.12.070 (6) with NCPA Contract No. 0196; and
5. Approve the purchase of eight vehicle wraps from SignPro Graphixin a notto exceed amount of $10,890.70, including tax and installation, from account numbers 100491152800; and
6. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles.
10.15 Agreement Amendment with Axon Enterprise, Inc. for Police Department Fleet InCar Dash Cameras
RECOMMENDED ACTION
1. Approve and Authorize the City Manager or the City Manager’s designee to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprises, Inc. in an amount nottoexceed $63,371 for a new contract total nottoexceed $167,315 including tax and installation for the purchase of four Fleet 3 Advanced 2 Camera Kits (in car dash cameras); and
2. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with the National Cooperative Procurement Organization Partners (NPPGov Contract# PS20270); and
3. Authorize the City Manager or the City Manager’s designee to execute the required documents and the Finance Department to issue a corresponding Purchase Order for the purchase, and contract amendment.
10.16 Agreement Amendment with DeGuire Weed Abatement for OnCall Weed Abatement Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide oncall weed abatement services, increasing the contract amount by $52,500 for a revised total contract amount nottoexceed $105,000, and extending the term of the contract through June 30, 2025.
10.17 Amendments to Capital Improvement Program Professional Services Agreements RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute five amendments extending the terms of service to various Professional Services Agreements supporting the Capital Improvement Program.
10.18 Master Agreement with Harris and Associate, for Professional OnCall Services for Civil Engineering and Plan Check Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for civil engineering and plan check services with Harris & Associates, Inc. effective through June 30, 2026, for a total nottoexceed amount of $150,000 for the term of the agreement; and
2. Authorize the Finance Department to issue purchase orders on an as needed basis in the aggregate of the nottoexceed amount approved for the Master Agreement.
10.19 Purchase of Prefabricated Pedestrian Bridge for the Paloma Wash Pedestrian Bridge Project
RECOMMENDED ACTION
1. Approve the purchase of a prefabricated pedestrian bridge from Bridge Brothers, Inc. for the Paloma Wash Pedestrian Bridge, Capital Improvement Program project no. CIP 2013, in the nottoexceed amount of $812,746.43, including taxes and delivery; and
2. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase order for the purchase.
10.20 Lien Agreement for Replacement of Subdivision Improvement Securities for Tract Map 31456, The Enclave, RCFC Investments, Inc.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Lien Agreement to replace existing securities to guarantee the completion of required public improvements associated with Tract Map 31456, The Enclave, located west of Valley Boulevard, west of “Atria” Menifee Valley Senior Living; and
2. Authorize the City Clerk to record the Lien Agreement with the Riverside County Clerk Recorder’s Office; and
3. Authorize the Public Works Director to fully release improvement securities previously provided for Tract Map 31456 upon recordation of the Lien Agreement.
10.21 Covenant for the Deferral of Conditions of Approval Associated with Tentative Parcel Map 33739, and filing of Parcel Map 33739 for Financing Purposes, Cantalena, by EPC Holdings, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Declaration of Covenants to defer conditions of approval as established for Tentative Parcel Map No. 33739, Cantalena, by EPC Holdings 781, LLC, located south of Garbani Road and west of Haleblian Road; and
2. Authorize the City Clerk to record the Declaration of Covenants with the Riverside County Clerk Recorder’s Office; and
3. Approve and authorize the filing of Parcel Map No. 33739 for financing purposes.
10.22 Agreement and Bond for Parcel Map No. 35625 / IP22009, Popeye’s Louisiana Kitchen Restaurant, by DMSD Cajun Properties, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Parcel Map No. 35625, Popeye’s Louisiana Kitchen by DMSD Cajun Properties LLC, located on the south side of Newport Road, between Winter Hawk Road and Evans Road.
10.23 Tract Map, Security Improvement Agreements, and Bonds for Tract Map No. 37391, Legado, by BLC Fleming, LLC.
RECOMMENDED ACTION
1. Approve and authorize the filing of Tract Map No. 37391, Legado, by BLC Fleming, LLC, located east of Encanto Drive, south of Rouse Road, west of Antelope Road, and north of Chambers Avenue; and
2. Approve and authorize the City Manager to execute the subdivision improvement agreements to guarantee completion of required backbone infrastructure improvements associated with Tract Map No. 37391.
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 2111;and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.25 Acceptance of Public Improvements and 90% Release of Security, Tract Map 28794, Lot 66, Quartz Ranch Park, by Lennar Homes of California, LLC RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Quartz Ranch Park, Tract Map 28794, Lot 66, located south of La Piedra Road and east of Evans Road; and
2. Adopt a resolution approving the Certificate of Acceptance for Quartz Ranch Park; and
3. Authorize the Public Works Director to release 90% of the posted securities per the City’s Standard Policies.
10.26 Public Service Easement Vacation No. 22003, Vacating Public Utility Easements within Tract Map No. 32628, Adler Ranch
RECOMMENDED ACTION
1. Adopt a resolution rescinding Resolution No. 231363 and reordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorize the City Clerk to record the approved resolution and Notice of Vacation No. 22003 with the Riverside County Recorder’s Office.
10.27 Agreement with Rick Engineering Company for the Southern Gateway Specific Plan and Environmental Impact Report
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Rick Engineering Company to prepare the Southern Gateway Specific Plan and an Environmental Impact Report in an amount nottoexceed $637,096.
10.28 Agreement Amendment with Placeworks, Inc. for the Inclusionary Housing Feasibility and Housing Market Studies
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Placeworks Inc. to extend the term of the agreement through June 30, 2024 for the Inclusionary Housing Feasibility Study and Housing Market Study.
10.29 Master Agreements for the CDBG Minor Home Rehabilitation Grant Program and the SingleFamily Home Improvement Grant
RECOMMENDED ACTION
1. Approve the two separate Master Service Agreements for the Minor Home Rehabilitation Grant Program (MHRGP) and the SingleFamily Home Improvement Grant (SFHI) preapproved contractors; and
2. Authorize the City Manager to execute individual Master Service Agreements with preapproved contractors through June 30, 2025; and
3. Authorize the Finance Department to issue individual Purchase Orders (PO) against Master Agreements for approved individual home repair projects.
11. PUBLIC HEARING ITEMS
11.1 Golden Meadows Major Modification and Zoning Code Amendment RECOMMENDED ACTION
1. Adopt a Resolution approving an Addendum to the certified Final Environmental Impact Report (“FEIR”) (State Clearinghouse No. 2003061122) for Golden Meadows Tentative Tract Map (“TTM”) No. 31194; and
2. Introduce an Ordinance approving Zoning Code Amendment (“ZCA”) No.
PLN210201to TTM No. 31194; and
3. Adopt a Resolution approving Major Modification ("MJMOD") No. PLN210199 to TTM No. 31194, generally located north of Wickerd Road and west of Sherman Road.
12. DISCUSSION ITEMS
12.1 Agreement and Bid Award to Optima RPM, Inc. for the Central Park Amphitheater Project Construction
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a construction contract with Optima RPM, Inc. for the construction of the Central Park Amphitheater in the amount nottoexceed $5,133,427; and
2. Adopt four budget amendment resolutions for revenue and/or expenditure appropriation in the amount of $1,841,667 from available ARP fund balance to Account 301455558079 and 3013742, $905,535 from available fund balance in Fund 620 Local Parks (Account 620455558079), $219,088 to DIF Citywide Park (Account 522455558079), and $789,683 to General Fund (Account 100 455558079).
12.2 Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed oncall design support services of the Central Park Amphitheater in the amount nottoexceed $125,000.
12.3 Agreement with SouthStar Engineering & Consulting, Inc. for the Central Park Amphitheater Project Construction Management
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Southstar Engineering & Consulting, Inc. for construction management services in an amount nottoexceed $855,091.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee.(Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
December 6, 2023
Page
5 of 1682
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code Section 54956.9(d)(1): Young v. City of Menifee, United States District Court, Central District of California, Eastern Division Case No. 5:17cv01630JGB (SPx)
2. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Police Officers Association (MPOA)
3. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Miscellaneous Police Employee Association (MMPEA)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case (Personnel Investigation)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Kelly Southwell Church of Jesus Christ of Latter Day Saints Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Parks, Recreation, and Trails Commission (PRTC) Appointment – Maurico Sanchez
5.2. Outstanding Citizen of the Month – Master Sergeant Frank Puebla (PVHS NJROTC)
5.3. Business Spotlight – Diana’s Dance Company
5.4. Recognition of Resident Donation to the John V. Denver Park
5.5. Fall 2023 Teen Awards
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 18, 2023 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
10.3 Annual Report on Receipt and Use of AB1600 Development Fees RECOMMENDED ACTION
1. Receive and file the Fiscal Year 2022/23 annual report on receipt and use of AB1600 Development Fees, and
2. Adopt fiveyear findings pursuant to Government Code 66001(d)(1) for the nexus, need and planned use of Development Impact Fees (DIF) collected in excess of five years.
10.4 Participation in the California Asset Management Program Investment Program RECOMMENDED ACTION
1. Adopt a resolution authorizing the City of Menifee to participate in the California Asset Management Program (CAMP) and authorize City Manager or designee to execute any related agreements and documents.
10.5 Proposed First Amendment to the CFD 20201 (McCall Mesa) Acquisition and Construction Funding Agreement
RECOMMENDED ACTION
1. Review and approve the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201 (McCall Mesa), which adds Remington park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds.
10.6 Acceptance of County Service Area 145 Quimby Fees
RECOMMENDED ACTION
1. Adopt budget amendment resolutions to accept, approve and authorize the Finance Department to transfer $1,585,460 of County of Riverside County Service Area 145 (“CSA 145”) Quimby Fees to a General Fund Assigned Fund Balance, DIF Citywide Park Improvements (Fund 522) and CSA 145 Assigned Fund Balance; and
2. Adopt budget adoption resolutions transferring $557,000 from CSA 145 Assigned Fund Balance to Unassigned Fund Balance and appropriating $557,000 in expenditures from Fund 480 (CSA 145) to CIP 2412: La Ladera Park Improvements Project and reducing Fiscal Year (FY) 2023/24 and FY24/25 budget appropriations from DIF Fund by a combined $557,000.
10.7 Menifee Police Officers Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Officers Association.
10.8 Menifee Miscellaneous Police Employee Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Miscellaneous Police Employee Association.
10.9 Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a MidYear Budget appropriation of $107,500 in expenditures in Community Services General Fund (1004662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a MidCycle Budget appropriation of $231,850 expenditures in Community Services General Fund (1004662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
10.10 Agreements with Security Signal Devices, Inc. for City Facility Fire Alarm, Burglar Alarm, and ClosedCircuit Television Maintenance and Monitoring Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a fiveyear agreement with Security Signal Devices, Inc. (SSD ) for fire alarm, burglar alarm and closedcircuit television (CCTV) maintenance and monitoring services for Fiscal Years (FY) 2023/2024 through 2027/2028 in an amount nottoexceed $250,150.80.
10.11 Subscription Services with Arctic Wolf, Inc. for Cybersecurity Event Log Aggregation, Threat Detection and Response, and Security Operations Center Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of Artic Wolf, Inc., in the amount of $124,401.24 for Fiscal Year 2023/24 for the purchase of cloudbased cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and
2. Authorize the City Manager to administratively approve up to three optional one year renewals of the purchase order on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2024/25 through 2026/27; and
3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102.
10.12 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.13 Memorandum of Understanding with the County of Riverside, PostRelease Accountability and Compliance Team, for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Approve and authorize the City Manager, or designee, to execute a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.14 Fiscal Year 2023/2024 Police Department Fleet Vehicle Purchases RECOMMENDED ACTION
1. Approve the purchase of five vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $416,904.10, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
2. Approve the increase to Purchase Order No. 04759from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $18,716.13, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
3. Approve the purchase of eight L3/Harris XL200 Mobile Radios from Cazcom, Inc. in a nottoexceed amount of $57,680.68, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with NASPO and HGAC Contracts; and
4. Approve the purchase of eight Getac V110 G7 from GHA Technologies, Inc. in a nottoexceed amount of $38,214.20, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section
3.12.070 (6) with NCPA Contract No. 0196; and
5. Approve the purchase of eight vehicle wraps from SignPro Graphixin a notto exceed amount of $10,890.70, including tax and installation, from account numbers 100491152800; and
6. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles.
10.15 Agreement Amendment with Axon Enterprise, Inc. for Police Department Fleet InCar Dash Cameras
RECOMMENDED ACTION
1. Approve and Authorize the City Manager or the City Manager’s designee to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprises, Inc. in an amount nottoexceed $63,371 for a new contract total nottoexceed $167,315 including tax and installation for the purchase of four Fleet 3 Advanced 2 Camera Kits (in car dash cameras); and
2. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with the National Cooperative Procurement Organization Partners (NPPGov Contract# PS20270); and
3. Authorize the City Manager or the City Manager’s designee to execute the required documents and the Finance Department to issue a corresponding Purchase Order for the purchase, and contract amendment.
10.16 Agreement Amendment with DeGuire Weed Abatement for OnCall Weed Abatement Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide oncall weed abatement services, increasing the contract amount by $52,500 for a revised total contract amount nottoexceed $105,000, and extending the term of the contract through June 30, 2025.
10.17 Amendments to Capital Improvement Program Professional Services Agreements RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute five amendments extending the terms of service to various Professional Services Agreements supporting the Capital Improvement Program.
10.18 Master Agreement with Harris and Associate, for Professional OnCall Services for Civil Engineering and Plan Check Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for civil engineering and plan check services with Harris & Associates, Inc. effective through June 30, 2026, for a total nottoexceed amount of $150,000 for the term of the agreement; and
2. Authorize the Finance Department to issue purchase orders on an as needed basis in the aggregate of the nottoexceed amount approved for the Master Agreement.
10.19 Purchase of Prefabricated Pedestrian Bridge for the Paloma Wash Pedestrian Bridge Project
RECOMMENDED ACTION
1. Approve the purchase of a prefabricated pedestrian bridge from Bridge Brothers, Inc. for the Paloma Wash Pedestrian Bridge, Capital Improvement Program project no. CIP 2013, in the nottoexceed amount of $812,746.43, including taxes and delivery; and
2. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase order for the purchase.
10.20 Lien Agreement for Replacement of Subdivision Improvement Securities for Tract Map 31456, The Enclave, RCFC Investments, Inc.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Lien Agreement to replace existing securities to guarantee the completion of required public improvements associated with Tract Map 31456, The Enclave, located west of Valley Boulevard, west of “Atria” Menifee Valley Senior Living; and
2. Authorize the City Clerk to record the Lien Agreement with the Riverside County Clerk Recorder’s Office; and
3. Authorize the Public Works Director to fully release improvement securities previously provided for Tract Map 31456 upon recordation of the Lien Agreement.
10.21 Covenant for the Deferral of Conditions of Approval Associated with Tentative Parcel Map 33739, and filing of Parcel Map 33739 for Financing Purposes, Cantalena, by EPC Holdings, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Declaration of Covenants to defer conditions of approval as established for Tentative Parcel Map No. 33739, Cantalena, by EPC Holdings 781, LLC, located south of Garbani Road and west of Haleblian Road; and
2. Authorize the City Clerk to record the Declaration of Covenants with the Riverside County Clerk Recorder’s Office; and
3. Approve and authorize the filing of Parcel Map No. 33739 for financing purposes.
10.22 Agreement and Bond for Parcel Map No. 35625 / IP22009, Popeye’s Louisiana Kitchen Restaurant, by DMSD Cajun Properties, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Parcel Map No. 35625, Popeye’s Louisiana Kitchen by DMSD Cajun Properties LLC, located on the south side of Newport Road, between Winter Hawk Road and Evans Road.
10.23 Tract Map, Security Improvement Agreements, and Bonds for Tract Map No. 37391, Legado, by BLC Fleming, LLC.
RECOMMENDED ACTION
1. Approve and authorize the filing of Tract Map No. 37391, Legado, by BLC Fleming, LLC, located east of Encanto Drive, south of Rouse Road, west of Antelope Road, and north of Chambers Avenue; and
2. Approve and authorize the City Manager to execute the subdivision improvement agreements to guarantee completion of required backbone infrastructure improvements associated with Tract Map No. 37391.
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 2111;and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.25 Acceptance of Public Improvements and 90% Release of Security, Tract Map 28794, Lot 66, Quartz Ranch Park, by Lennar Homes of California, LLC RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Quartz Ranch Park, Tract Map 28794, Lot 66, located south of La Piedra Road and east of Evans Road; and
2. Adopt a resolution approving the Certificate of Acceptance for Quartz Ranch Park; and
3. Authorize the Public Works Director to release 90% of the posted securities per the City’s Standard Policies.
10.26 Public Service Easement Vacation No. 22003, Vacating Public Utility Easements within Tract Map No. 32628, Adler Ranch
RECOMMENDED ACTION
1. Adopt a resolution rescinding Resolution No. 231363 and reordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorize the City Clerk to record the approved resolution and Notice of Vacation No. 22003 with the Riverside County Recorder’s Office.
10.27 Agreement with Rick Engineering Company for the Southern Gateway Specific Plan and Environmental Impact Report
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Rick Engineering Company to prepare the Southern Gateway Specific Plan and an Environmental Impact Report in an amount nottoexceed $637,096.
10.28 Agreement Amendment with Placeworks, Inc. for the Inclusionary Housing Feasibility and Housing Market Studies
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Placeworks Inc. to extend the term of the agreement through June 30, 2024 for the Inclusionary Housing Feasibility Study and Housing Market Study.
10.29 Master Agreements for the CDBG Minor Home Rehabilitation Grant Program and the SingleFamily Home Improvement Grant
RECOMMENDED ACTION
1. Approve the two separate Master Service Agreements for the Minor Home Rehabilitation Grant Program (MHRGP) and the SingleFamily Home Improvement Grant (SFHI) preapproved contractors; and
2. Authorize the City Manager to execute individual Master Service Agreements with preapproved contractors through June 30, 2025; and
3. Authorize the Finance Department to issue individual Purchase Orders (PO) against Master Agreements for approved individual home repair projects.
11. PUBLIC HEARING ITEMS
11.1 Golden Meadows Major Modification and Zoning Code Amendment RECOMMENDED ACTION
1. Adopt a Resolution approving an Addendum to the certified Final Environmental Impact Report (“FEIR”) (State Clearinghouse No. 2003061122) for Golden Meadows Tentative Tract Map (“TTM”) No. 31194; and
2. Introduce an Ordinance approving Zoning Code Amendment (“ZCA”) No.
PLN210201to TTM No. 31194; and
3. Adopt a Resolution approving Major Modification ("MJMOD") No. PLN210199 to TTM No. 31194, generally located north of Wickerd Road and west of Sherman Road.
12. DISCUSSION ITEMS
12.1 Agreement and Bid Award to Optima RPM, Inc. for the Central Park Amphitheater Project Construction
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a construction contract with Optima RPM, Inc. for the construction of the Central Park Amphitheater in the amount nottoexceed $5,133,427; and
2. Adopt four budget amendment resolutions for revenue and/or expenditure appropriation in the amount of $1,841,667 from available ARP fund balance to Account 301455558079 and 3013742, $905,535 from available fund balance in Fund 620 Local Parks (Account 620455558079), $219,088 to DIF Citywide Park (Account 522455558079), and $789,683 to General Fund (Account 100 455558079).
12.2 Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed oncall design support services of the Central Park Amphitheater in the amount nottoexceed $125,000.
12.3 Agreement with SouthStar Engineering & Consulting, Inc. for the Central Park Amphitheater Project Construction Management
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Southstar Engineering & Consulting, Inc. for construction management services in an amount nottoexceed $855,091.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee.(Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
December 6, 2023
Page
6 of 1682
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code Section 54956.9(d)(1): Young v. City of Menifee, United States District Court, Central District of California, Eastern Division Case No. 5:17cv01630JGB (SPx)
2. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Police Officers Association (MPOA)
3. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Miscellaneous Police Employee Association (MMPEA)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case (Personnel Investigation)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Kelly Southwell Church of Jesus Christ of Latter Day Saints Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Parks, Recreation, and Trails Commission (PRTC) Appointment – Maurico Sanchez
5.2. Outstanding Citizen of the Month – Master Sergeant Frank Puebla (PVHS NJROTC)
5.3. Business Spotlight – Diana’s Dance Company
5.4. Recognition of Resident Donation to the John V. Denver Park
5.5. Fall 2023 Teen Awards
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 18, 2023 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
10.3 Annual Report on Receipt and Use of AB1600 Development Fees RECOMMENDED ACTION
1. Receive and file the Fiscal Year 2022/23 annual report on receipt and use of AB1600 Development Fees, and
2. Adopt fiveyear findings pursuant to Government Code 66001(d)(1) for the nexus, need and planned use of Development Impact Fees (DIF) collected in excess of five years.
10.4 Participation in the California Asset Management Program Investment Program RECOMMENDED ACTION
1. Adopt a resolution authorizing the City of Menifee to participate in the California Asset Management Program (CAMP) and authorize City Manager or designee to execute any related agreements and documents.
10.5 Proposed First Amendment to the CFD 20201 (McCall Mesa) Acquisition and Construction Funding Agreement
RECOMMENDED ACTION
1. Review and approve the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201 (McCall Mesa), which adds Remington park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds.
10.6 Acceptance of County Service Area 145 Quimby Fees
RECOMMENDED ACTION
1. Adopt budget amendment resolutions to accept, approve and authorize the Finance Department to transfer $1,585,460 of County of Riverside County Service Area 145 (“CSA 145”) Quimby Fees to a General Fund Assigned Fund Balance, DIF Citywide Park Improvements (Fund 522) and CSA 145 Assigned Fund Balance; and
2. Adopt budget adoption resolutions transferring $557,000 from CSA 145 Assigned Fund Balance to Unassigned Fund Balance and appropriating $557,000 in expenditures from Fund 480 (CSA 145) to CIP 2412: La Ladera Park Improvements Project and reducing Fiscal Year (FY) 2023/24 and FY24/25 budget appropriations from DIF Fund by a combined $557,000.
10.7 Menifee Police Officers Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Officers Association.
10.8 Menifee Miscellaneous Police Employee Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Miscellaneous Police Employee Association.
10.9 Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a MidYear Budget appropriation of $107,500 in expenditures in Community Services General Fund (1004662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a MidCycle Budget appropriation of $231,850 expenditures in Community Services General Fund (1004662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
10.10 Agreements with Security Signal Devices, Inc. for City Facility Fire Alarm, Burglar Alarm, and ClosedCircuit Television Maintenance and Monitoring Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a fiveyear agreement with Security Signal Devices, Inc. (SSD ) for fire alarm, burglar alarm and closedcircuit television (CCTV) maintenance and monitoring services for Fiscal Years (FY) 2023/2024 through 2027/2028 in an amount nottoexceed $250,150.80.
10.11 Subscription Services with Arctic Wolf, Inc. for Cybersecurity Event Log Aggregation, Threat Detection and Response, and Security Operations Center Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of Artic Wolf, Inc., in the amount of $124,401.24 for Fiscal Year 2023/24 for the purchase of cloudbased cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and
2. Authorize the City Manager to administratively approve up to three optional one year renewals of the purchase order on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2024/25 through 2026/27; and
3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102.
10.12 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.13 Memorandum of Understanding with the County of Riverside, PostRelease Accountability and Compliance Team, for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Approve and authorize the City Manager, or designee, to execute a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.14 Fiscal Year 2023/2024 Police Department Fleet Vehicle Purchases RECOMMENDED ACTION
1. Approve the purchase of five vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $416,904.10, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
2. Approve the increase to Purchase Order No. 04759from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $18,716.13, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
3. Approve the purchase of eight L3/Harris XL200 Mobile Radios from Cazcom, Inc. in a nottoexceed amount of $57,680.68, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with NASPO and HGAC Contracts; and
4. Approve the purchase of eight Getac V110 G7 from GHA Technologies, Inc. in a nottoexceed amount of $38,214.20, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section
3.12.070 (6) with NCPA Contract No. 0196; and
5. Approve the purchase of eight vehicle wraps from SignPro Graphixin a notto exceed amount of $10,890.70, including tax and installation, from account numbers 100491152800; and
6. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles.
10.15 Agreement Amendment with Axon Enterprise, Inc. for Police Department Fleet InCar Dash Cameras
RECOMMENDED ACTION
1. Approve and Authorize the City Manager or the City Manager’s designee to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprises, Inc. in an amount nottoexceed $63,371 for a new contract total nottoexceed $167,315 including tax and installation for the purchase of four Fleet 3 Advanced 2 Camera Kits (in car dash cameras); and
2. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with the National Cooperative Procurement Organization Partners (NPPGov Contract# PS20270); and
3. Authorize the City Manager or the City Manager’s designee to execute the required documents and the Finance Department to issue a corresponding Purchase Order for the purchase, and contract amendment.
10.16 Agreement Amendment with DeGuire Weed Abatement for OnCall Weed Abatement Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide oncall weed abatement services, increasing the contract amount by $52,500 for a revised total contract amount nottoexceed $105,000, and extending the term of the contract through June 30, 2025.
10.17 Amendments to Capital Improvement Program Professional Services Agreements RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute five amendments extending the terms of service to various Professional Services Agreements supporting the Capital Improvement Program.
10.18 Master Agreement with Harris and Associate, for Professional OnCall Services for Civil Engineering and Plan Check Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for civil engineering and plan check services with Harris & Associates, Inc. effective through June 30, 2026, for a total nottoexceed amount of $150,000 for the term of the agreement; and
2. Authorize the Finance Department to issue purchase orders on an as needed basis in the aggregate of the nottoexceed amount approved for the Master Agreement.
10.19 Purchase of Prefabricated Pedestrian Bridge for the Paloma Wash Pedestrian Bridge Project
RECOMMENDED ACTION
1. Approve the purchase of a prefabricated pedestrian bridge from Bridge Brothers, Inc. for the Paloma Wash Pedestrian Bridge, Capital Improvement Program project no. CIP 2013, in the nottoexceed amount of $812,746.43, including taxes and delivery; and
2. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase order for the purchase.
10.20 Lien Agreement for Replacement of Subdivision Improvement Securities for Tract Map 31456, The Enclave, RCFC Investments, Inc.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Lien Agreement to replace existing securities to guarantee the completion of required public improvements associated with Tract Map 31456, The Enclave, located west of Valley Boulevard, west of “Atria” Menifee Valley Senior Living; and
2. Authorize the City Clerk to record the Lien Agreement with the Riverside County Clerk Recorder’s Office; and
3. Authorize the Public Works Director to fully release improvement securities previously provided for Tract Map 31456 upon recordation of the Lien Agreement.
10.21 Covenant for the Deferral of Conditions of Approval Associated with Tentative Parcel Map 33739, and filing of Parcel Map 33739 for Financing Purposes, Cantalena, by EPC Holdings, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Declaration of Covenants to defer conditions of approval as established for Tentative Parcel Map No. 33739, Cantalena, by EPC Holdings 781, LLC, located south of Garbani Road and west of Haleblian Road; and
2. Authorize the City Clerk to record the Declaration of Covenants with the Riverside County Clerk Recorder’s Office; and
3. Approve and authorize the filing of Parcel Map No. 33739 for financing purposes.
10.22 Agreement and Bond for Parcel Map No. 35625 / IP22009, Popeye’s Louisiana Kitchen Restaurant, by DMSD Cajun Properties, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Parcel Map No. 35625, Popeye’s Louisiana Kitchen by DMSD Cajun Properties LLC, located on the south side of Newport Road, between Winter Hawk Road and Evans Road.
10.23 Tract Map, Security Improvement Agreements, and Bonds for Tract Map No. 37391, Legado, by BLC Fleming, LLC.
RECOMMENDED ACTION
1. Approve and authorize the filing of Tract Map No. 37391, Legado, by BLC Fleming, LLC, located east of Encanto Drive, south of Rouse Road, west of Antelope Road, and north of Chambers Avenue; and
2. Approve and authorize the City Manager to execute the subdivision improvement agreements to guarantee completion of required backbone infrastructure improvements associated with Tract Map No. 37391.
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 2111;and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.25 Acceptance of Public Improvements and 90% Release of Security, Tract Map 28794, Lot 66, Quartz Ranch Park, by Lennar Homes of California, LLC RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Quartz Ranch Park, Tract Map 28794, Lot 66, located south of La Piedra Road and east of Evans Road; and
2. Adopt a resolution approving the Certificate of Acceptance for Quartz Ranch Park; and
3. Authorize the Public Works Director to release 90% of the posted securities per the City’s Standard Policies.
10.26 Public Service Easement Vacation No. 22003, Vacating Public Utility Easements within Tract Map No. 32628, Adler Ranch
RECOMMENDED ACTION
1. Adopt a resolution rescinding Resolution No. 231363 and reordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorize the City Clerk to record the approved resolution and Notice of Vacation No. 22003 with the Riverside County Recorder’s Office.
10.27 Agreement with Rick Engineering Company for the Southern Gateway Specific Plan and Environmental Impact Report
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Rick Engineering Company to prepare the Southern Gateway Specific Plan and an Environmental Impact Report in an amount nottoexceed $637,096.
10.28 Agreement Amendment with Placeworks, Inc. for the Inclusionary Housing Feasibility and Housing Market Studies
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Placeworks Inc. to extend the term of the agreement through June 30, 2024 for the Inclusionary Housing Feasibility Study and Housing Market Study.
10.29 Master Agreements for the CDBG Minor Home Rehabilitation Grant Program and the SingleFamily Home Improvement Grant
RECOMMENDED ACTION
1. Approve the two separate Master Service Agreements for the Minor Home Rehabilitation Grant Program (MHRGP) and the SingleFamily Home Improvement Grant (SFHI) preapproved contractors; and
2. Authorize the City Manager to execute individual Master Service Agreements with preapproved contractors through June 30, 2025; and
3. Authorize the Finance Department to issue individual Purchase Orders (PO) against Master Agreements for approved individual home repair projects.
11. PUBLIC HEARING ITEMS
11.1 Golden Meadows Major Modification and Zoning Code Amendment RECOMMENDED ACTION
1. Adopt a Resolution approving an Addendum to the certified Final Environmental Impact Report (“FEIR”) (State Clearinghouse No. 2003061122) for Golden Meadows Tentative Tract Map (“TTM”) No. 31194; and
2. Introduce an Ordinance approving Zoning Code Amendment (“ZCA”) No.
PLN210201to TTM No. 31194; and
3. Adopt a Resolution approving Major Modification ("MJMOD") No. PLN210199 to TTM No. 31194, generally located north of Wickerd Road and west of Sherman Road.
12. DISCUSSION ITEMS
12.1 Agreement and Bid Award to Optima RPM, Inc. for the Central Park Amphitheater Project Construction
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a construction contract with Optima RPM, Inc. for the construction of the Central Park Amphitheater in the amount nottoexceed $5,133,427; and
2. Adopt four budget amendment resolutions for revenue and/or expenditure appropriation in the amount of $1,841,667 from available ARP fund balance to Account 301455558079 and 3013742, $905,535 from available fund balance in Fund 620 Local Parks (Account 620455558079), $219,088 to DIF Citywide Park (Account 522455558079), and $789,683 to General Fund (Account 100 455558079).
12.2 Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed oncall design support services of the Central Park Amphitheater in the amount nottoexceed $125,000.
12.3 Agreement with SouthStar Engineering & Consulting, Inc. for the Central Park Amphitheater Project Construction Management
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Southstar Engineering & Consulting, Inc. for construction management services in an amount nottoexceed $855,091.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee.(Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
December 6, 2023
Page
7 of 1682
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code Section 54956.9(d)(1): Young v. City of Menifee, United States District Court, Central District of California, Eastern Division Case No. 5:17cv01630JGB (SPx)
2. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Police Officers Association (MPOA)
3. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Miscellaneous Police Employee Association (MMPEA)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case (Personnel Investigation)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Kelly Southwell Church of Jesus Christ of Latter Day Saints Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Parks, Recreation, and Trails Commission (PRTC) Appointment – Maurico Sanchez
5.2. Outstanding Citizen of the Month – Master Sergeant Frank Puebla (PVHS NJROTC)
5.3. Business Spotlight – Diana’s Dance Company
5.4. Recognition of Resident Donation to the John V. Denver Park
5.5. Fall 2023 Teen Awards
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 18, 2023 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
10.3 Annual Report on Receipt and Use of AB1600 Development Fees RECOMMENDED ACTION
1. Receive and file the Fiscal Year 2022/23 annual report on receipt and use of AB1600 Development Fees, and
2. Adopt fiveyear findings pursuant to Government Code 66001(d)(1) for the nexus, need and planned use of Development Impact Fees (DIF) collected in excess of five years.
10.4 Participation in the California Asset Management Program Investment Program RECOMMENDED ACTION
1. Adopt a resolution authorizing the City of Menifee to participate in the California Asset Management Program (CAMP) and authorize City Manager or designee to execute any related agreements and documents.
10.5 Proposed First Amendment to the CFD 20201 (McCall Mesa) Acquisition and Construction Funding Agreement
RECOMMENDED ACTION
1. Review and approve the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201 (McCall Mesa), which adds Remington park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds.
10.6 Acceptance of County Service Area 145 Quimby Fees
RECOMMENDED ACTION
1. Adopt budget amendment resolutions to accept, approve and authorize the Finance Department to transfer $1,585,460 of County of Riverside County Service Area 145 (“CSA 145”) Quimby Fees to a General Fund Assigned Fund Balance, DIF Citywide Park Improvements (Fund 522) and CSA 145 Assigned Fund Balance; and
2. Adopt budget adoption resolutions transferring $557,000 from CSA 145 Assigned Fund Balance to Unassigned Fund Balance and appropriating $557,000 in expenditures from Fund 480 (CSA 145) to CIP 2412: La Ladera Park Improvements Project and reducing Fiscal Year (FY) 2023/24 and FY24/25 budget appropriations from DIF Fund by a combined $557,000.
10.7 Menifee Police Officers Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Officers Association.
10.8 Menifee Miscellaneous Police Employee Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Miscellaneous Police Employee Association.
10.9 Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a MidYear Budget appropriation of $107,500 in expenditures in Community Services General Fund (1004662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a MidCycle Budget appropriation of $231,850 expenditures in Community Services General Fund (1004662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
10.10 Agreements with Security Signal Devices, Inc. for City Facility Fire Alarm, Burglar Alarm, and ClosedCircuit Television Maintenance and Monitoring Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a fiveyear agreement with Security Signal Devices, Inc. (SSD ) for fire alarm, burglar alarm and closedcircuit television (CCTV) maintenance and monitoring services for Fiscal Years (FY) 2023/2024 through 2027/2028 in an amount nottoexceed $250,150.80.
10.11 Subscription Services with Arctic Wolf, Inc. for Cybersecurity Event Log Aggregation, Threat Detection and Response, and Security Operations Center Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of Artic Wolf, Inc., in the amount of $124,401.24 for Fiscal Year 2023/24 for the purchase of cloudbased cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and
2. Authorize the City Manager to administratively approve up to three optional one year renewals of the purchase order on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2024/25 through 2026/27; and
3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102.
10.12 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.13 Memorandum of Understanding with the County of Riverside, PostRelease Accountability and Compliance Team, for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Approve and authorize the City Manager, or designee, to execute a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.14 Fiscal Year 2023/2024 Police Department Fleet Vehicle Purchases RECOMMENDED ACTION
1. Approve the purchase of five vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $416,904.10, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
2. Approve the increase to Purchase Order No. 04759from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $18,716.13, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
3. Approve the purchase of eight L3/Harris XL200 Mobile Radios from Cazcom, Inc. in a nottoexceed amount of $57,680.68, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with NASPO and HGAC Contracts; and
4. Approve the purchase of eight Getac V110 G7 from GHA Technologies, Inc. in a nottoexceed amount of $38,214.20, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section
3.12.070 (6) with NCPA Contract No. 0196; and
5. Approve the purchase of eight vehicle wraps from SignPro Graphixin a notto exceed amount of $10,890.70, including tax and installation, from account numbers 100491152800; and
6. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles.
10.15 Agreement Amendment with Axon Enterprise, Inc. for Police Department Fleet InCar Dash Cameras
RECOMMENDED ACTION
1. Approve and Authorize the City Manager or the City Manager’s designee to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprises, Inc. in an amount nottoexceed $63,371 for a new contract total nottoexceed $167,315 including tax and installation for the purchase of four Fleet 3 Advanced 2 Camera Kits (in car dash cameras); and
2. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with the National Cooperative Procurement Organization Partners (NPPGov Contract# PS20270); and
3. Authorize the City Manager or the City Manager’s designee to execute the required documents and the Finance Department to issue a corresponding Purchase Order for the purchase, and contract amendment.
10.16 Agreement Amendment with DeGuire Weed Abatement for OnCall Weed Abatement Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide oncall weed abatement services, increasing the contract amount by $52,500 for a revised total contract amount nottoexceed $105,000, and extending the term of the contract through June 30, 2025.
10.17 Amendments to Capital Improvement Program Professional Services Agreements RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute five amendments extending the terms of service to various Professional Services Agreements supporting the Capital Improvement Program.
10.18 Master Agreement with Harris and Associate, for Professional OnCall Services for Civil Engineering and Plan Check Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for civil engineering and plan check services with Harris & Associates, Inc. effective through June 30, 2026, for a total nottoexceed amount of $150,000 for the term of the agreement; and
2. Authorize the Finance Department to issue purchase orders on an as needed basis in the aggregate of the nottoexceed amount approved for the Master Agreement.
10.19 Purchase of Prefabricated Pedestrian Bridge for the Paloma Wash Pedestrian Bridge Project
RECOMMENDED ACTION
1. Approve the purchase of a prefabricated pedestrian bridge from Bridge Brothers, Inc. for the Paloma Wash Pedestrian Bridge, Capital Improvement Program project no. CIP 2013, in the nottoexceed amount of $812,746.43, including taxes and delivery; and
2. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase order for the purchase.
10.20 Lien Agreement for Replacement of Subdivision Improvement Securities for Tract Map 31456, The Enclave, RCFC Investments, Inc.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Lien Agreement to replace existing securities to guarantee the completion of required public improvements associated with Tract Map 31456, The Enclave, located west of Valley Boulevard, west of “Atria” Menifee Valley Senior Living; and
2. Authorize the City Clerk to record the Lien Agreement with the Riverside County Clerk Recorder’s Office; and
3. Authorize the Public Works Director to fully release improvement securities previously provided for Tract Map 31456 upon recordation of the Lien Agreement.
10.21 Covenant for the Deferral of Conditions of Approval Associated with Tentative Parcel Map 33739, and filing of Parcel Map 33739 for Financing Purposes, Cantalena, by EPC Holdings, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Declaration of Covenants to defer conditions of approval as established for Tentative Parcel Map No. 33739, Cantalena, by EPC Holdings 781, LLC, located south of Garbani Road and west of Haleblian Road; and
2. Authorize the City Clerk to record the Declaration of Covenants with the Riverside County Clerk Recorder’s Office; and
3. Approve and authorize the filing of Parcel Map No. 33739 for financing purposes.
10.22 Agreement and Bond for Parcel Map No. 35625 / IP22009, Popeye’s Louisiana Kitchen Restaurant, by DMSD Cajun Properties, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Parcel Map No. 35625, Popeye’s Louisiana Kitchen by DMSD Cajun Properties LLC, located on the south side of Newport Road, between Winter Hawk Road and Evans Road.
10.23 Tract Map, Security Improvement Agreements, and Bonds for Tract Map No. 37391, Legado, by BLC Fleming, LLC.
RECOMMENDED ACTION
1. Approve and authorize the filing of Tract Map No. 37391, Legado, by BLC Fleming, LLC, located east of Encanto Drive, south of Rouse Road, west of Antelope Road, and north of Chambers Avenue; and
2. Approve and authorize the City Manager to execute the subdivision improvement agreements to guarantee completion of required backbone infrastructure improvements associated with Tract Map No. 37391.
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 2111;and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.25 Acceptance of Public Improvements and 90% Release of Security, Tract Map 28794, Lot 66, Quartz Ranch Park, by Lennar Homes of California, LLC RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Quartz Ranch Park, Tract Map 28794, Lot 66, located south of La Piedra Road and east of Evans Road; and
2. Adopt a resolution approving the Certificate of Acceptance for Quartz Ranch Park; and
3. Authorize the Public Works Director to release 90% of the posted securities per the City’s Standard Policies.
10.26 Public Service Easement Vacation No. 22003, Vacating Public Utility Easements within Tract Map No. 32628, Adler Ranch
RECOMMENDED ACTION
1. Adopt a resolution rescinding Resolution No. 231363 and reordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorize the City Clerk to record the approved resolution and Notice of Vacation No. 22003 with the Riverside County Recorder’s Office.
10.27 Agreement with Rick Engineering Company for the Southern Gateway Specific Plan and Environmental Impact Report
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Rick Engineering Company to prepare the Southern Gateway Specific Plan and an Environmental Impact Report in an amount nottoexceed $637,096.
10.28 Agreement Amendment with Placeworks, Inc. for the Inclusionary Housing Feasibility and Housing Market Studies
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Placeworks Inc. to extend the term of the agreement through June 30, 2024 for the Inclusionary Housing Feasibility Study and Housing Market Study.
10.29 Master Agreements for the CDBG Minor Home Rehabilitation Grant Program and the SingleFamily Home Improvement Grant
RECOMMENDED ACTION
1. Approve the two separate Master Service Agreements for the Minor Home Rehabilitation Grant Program (MHRGP) and the SingleFamily Home Improvement Grant (SFHI) preapproved contractors; and
2. Authorize the City Manager to execute individual Master Service Agreements with preapproved contractors through June 30, 2025; and
3. Authorize the Finance Department to issue individual Purchase Orders (PO) against Master Agreements for approved individual home repair projects.
11. PUBLIC HEARING ITEMS
11.1 Golden Meadows Major Modification and Zoning Code Amendment RECOMMENDED ACTION
1. Adopt a Resolution approving an Addendum to the certified Final Environmental Impact Report (“FEIR”) (State Clearinghouse No. 2003061122) for Golden Meadows Tentative Tract Map (“TTM”) No. 31194; and
2. Introduce an Ordinance approving Zoning Code Amendment (“ZCA”) No.
PLN210201to TTM No. 31194; and
3. Adopt a Resolution approving Major Modification ("MJMOD") No. PLN210199 to TTM No. 31194, generally located north of Wickerd Road and west of Sherman Road.
12. DISCUSSION ITEMS
12.1 Agreement and Bid Award to Optima RPM, Inc. for the Central Park Amphitheater Project Construction
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a construction contract with Optima RPM, Inc. for the construction of the Central Park Amphitheater in the amount nottoexceed $5,133,427; and
2. Adopt four budget amendment resolutions for revenue and/or expenditure appropriation in the amount of $1,841,667 from available ARP fund balance to Account 301455558079 and 3013742, $905,535 from available fund balance in Fund 620 Local Parks (Account 620455558079), $219,088 to DIF Citywide Park (Account 522455558079), and $789,683 to General Fund (Account 100 455558079).
12.2 Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed oncall design support services of the Central Park Amphitheater in the amount nottoexceed $125,000.
12.3 Agreement with SouthStar Engineering & Consulting, Inc. for the Central Park Amphitheater Project Construction Management
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Southstar Engineering & Consulting, Inc. for construction management services in an amount nottoexceed $855,091.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee.(Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
December 6, 2023
Page
8 of 1682
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code Section 54956.9(d)(1): Young v. City of Menifee, United States District Court, Central District of California, Eastern Division Case No. 5:17cv01630JGB (SPx)
2. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Police Officers Association (MPOA)
3. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Miscellaneous Police Employee Association (MMPEA)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case (Personnel Investigation)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Kelly Southwell Church of Jesus Christ of Latter Day Saints Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Parks, Recreation, and Trails Commission (PRTC) Appointment – Maurico Sanchez
5.2. Outstanding Citizen of the Month – Master Sergeant Frank Puebla (PVHS NJROTC)
5.3. Business Spotlight – Diana’s Dance Company
5.4. Recognition of Resident Donation to the John V. Denver Park
5.5. Fall 2023 Teen Awards
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 18, 2023 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
10.3 Annual Report on Receipt and Use of AB1600 Development Fees RECOMMENDED ACTION
1. Receive and file the Fiscal Year 2022/23 annual report on receipt and use of AB1600 Development Fees, and
2. Adopt fiveyear findings pursuant to Government Code 66001(d)(1) for the nexus, need and planned use of Development Impact Fees (DIF) collected in excess of five years.
10.4 Participation in the California Asset Management Program Investment Program RECOMMENDED ACTION
1. Adopt a resolution authorizing the City of Menifee to participate in the California Asset Management Program (CAMP) and authorize City Manager or designee to execute any related agreements and documents.
10.5 Proposed First Amendment to the CFD 20201 (McCall Mesa) Acquisition and Construction Funding Agreement
RECOMMENDED ACTION
1. Review and approve the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201 (McCall Mesa), which adds Remington park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds.
10.6 Acceptance of County Service Area 145 Quimby Fees
RECOMMENDED ACTION
1. Adopt budget amendment resolutions to accept, approve and authorize the Finance Department to transfer $1,585,460 of County of Riverside County Service Area 145 (“CSA 145”) Quimby Fees to a General Fund Assigned Fund Balance, DIF Citywide Park Improvements (Fund 522) and CSA 145 Assigned Fund Balance; and
2. Adopt budget adoption resolutions transferring $557,000 from CSA 145 Assigned Fund Balance to Unassigned Fund Balance and appropriating $557,000 in expenditures from Fund 480 (CSA 145) to CIP 2412: La Ladera Park Improvements Project and reducing Fiscal Year (FY) 2023/24 and FY24/25 budget appropriations from DIF Fund by a combined $557,000.
10.7 Menifee Police Officers Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Officers Association.
10.8 Menifee Miscellaneous Police Employee Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Miscellaneous Police Employee Association.
10.9 Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a MidYear Budget appropriation of $107,500 in expenditures in Community Services General Fund (1004662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a MidCycle Budget appropriation of $231,850 expenditures in Community Services General Fund (1004662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
10.10 Agreements with Security Signal Devices, Inc. for City Facility Fire Alarm, Burglar Alarm, and ClosedCircuit Television Maintenance and Monitoring Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a fiveyear agreement with Security Signal Devices, Inc. (SSD ) for fire alarm, burglar alarm and closedcircuit television (CCTV) maintenance and monitoring services for Fiscal Years (FY) 2023/2024 through 2027/2028 in an amount nottoexceed $250,150.80.
10.11 Subscription Services with Arctic Wolf, Inc. for Cybersecurity Event Log Aggregation, Threat Detection and Response, and Security Operations Center Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of Artic Wolf, Inc., in the amount of $124,401.24 for Fiscal Year 2023/24 for the purchase of cloudbased cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and
2. Authorize the City Manager to administratively approve up to three optional one year renewals of the purchase order on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2024/25 through 2026/27; and
3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102.
10.12 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.13 Memorandum of Understanding with the County of Riverside, PostRelease Accountability and Compliance Team, for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Approve and authorize the City Manager, or designee, to execute a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.14 Fiscal Year 2023/2024 Police Department Fleet Vehicle Purchases RECOMMENDED ACTION
1. Approve the purchase of five vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $416,904.10, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
2. Approve the increase to Purchase Order No. 04759from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $18,716.13, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
3. Approve the purchase of eight L3/Harris XL200 Mobile Radios from Cazcom, Inc. in a nottoexceed amount of $57,680.68, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with NASPO and HGAC Contracts; and
4. Approve the purchase of eight Getac V110 G7 from GHA Technologies, Inc. in a nottoexceed amount of $38,214.20, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section
3.12.070 (6) with NCPA Contract No. 0196; and
5. Approve the purchase of eight vehicle wraps from SignPro Graphixin a notto exceed amount of $10,890.70, including tax and installation, from account numbers 100491152800; and
6. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles.
10.15 Agreement Amendment with Axon Enterprise, Inc. for Police Department Fleet InCar Dash Cameras
RECOMMENDED ACTION
1. Approve and Authorize the City Manager or the City Manager’s designee to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprises, Inc. in an amount nottoexceed $63,371 for a new contract total nottoexceed $167,315 including tax and installation for the purchase of four Fleet 3 Advanced 2 Camera Kits (in car dash cameras); and
2. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with the National Cooperative Procurement Organization Partners (NPPGov Contract# PS20270); and
3. Authorize the City Manager or the City Manager’s designee to execute the required documents and the Finance Department to issue a corresponding Purchase Order for the purchase, and contract amendment.
10.16 Agreement Amendment with DeGuire Weed Abatement for OnCall Weed Abatement Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide oncall weed abatement services, increasing the contract amount by $52,500 for a revised total contract amount nottoexceed $105,000, and extending the term of the contract through June 30, 2025.
10.17 Amendments to Capital Improvement Program Professional Services Agreements RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute five amendments extending the terms of service to various Professional Services Agreements supporting the Capital Improvement Program.
10.18 Master Agreement with Harris and Associate, for Professional OnCall Services for Civil Engineering and Plan Check Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for civil engineering and plan check services with Harris & Associates, Inc. effective through June 30, 2026, for a total nottoexceed amount of $150,000 for the term of the agreement; and
2. Authorize the Finance Department to issue purchase orders on an as needed basis in the aggregate of the nottoexceed amount approved for the Master Agreement.
10.19 Purchase of Prefabricated Pedestrian Bridge for the Paloma Wash Pedestrian Bridge Project
RECOMMENDED ACTION
1. Approve the purchase of a prefabricated pedestrian bridge from Bridge Brothers, Inc. for the Paloma Wash Pedestrian Bridge, Capital Improvement Program project no. CIP 2013, in the nottoexceed amount of $812,746.43, including taxes and delivery; and
2. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase order for the purchase.
10.20 Lien Agreement for Replacement of Subdivision Improvement Securities for Tract Map 31456, The Enclave, RCFC Investments, Inc.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Lien Agreement to replace existing securities to guarantee the completion of required public improvements associated with Tract Map 31456, The Enclave, located west of Valley Boulevard, west of “Atria” Menifee Valley Senior Living; and
2. Authorize the City Clerk to record the Lien Agreement with the Riverside County Clerk Recorder’s Office; and
3. Authorize the Public Works Director to fully release improvement securities previously provided for Tract Map 31456 upon recordation of the Lien Agreement.
10.21 Covenant for the Deferral of Conditions of Approval Associated with Tentative Parcel Map 33739, and filing of Parcel Map 33739 for Financing Purposes, Cantalena, by EPC Holdings, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Declaration of Covenants to defer conditions of approval as established for Tentative Parcel Map No. 33739, Cantalena, by EPC Holdings 781, LLC, located south of Garbani Road and west of Haleblian Road; and
2. Authorize the City Clerk to record the Declaration of Covenants with the Riverside County Clerk Recorder’s Office; and
3. Approve and authorize the filing of Parcel Map No. 33739 for financing purposes.
10.22 Agreement and Bond for Parcel Map No. 35625 / IP22009, Popeye’s Louisiana Kitchen Restaurant, by DMSD Cajun Properties, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Parcel Map No. 35625, Popeye’s Louisiana Kitchen by DMSD Cajun Properties LLC, located on the south side of Newport Road, between Winter Hawk Road and Evans Road.
10.23 Tract Map, Security Improvement Agreements, and Bonds for Tract Map No. 37391, Legado, by BLC Fleming, LLC.
RECOMMENDED ACTION
1. Approve and authorize the filing of Tract Map No. 37391, Legado, by BLC Fleming, LLC, located east of Encanto Drive, south of Rouse Road, west of Antelope Road, and north of Chambers Avenue; and
2. Approve and authorize the City Manager to execute the subdivision improvement agreements to guarantee completion of required backbone infrastructure improvements associated with Tract Map No. 37391.
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 2111;and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.25 Acceptance of Public Improvements and 90% Release of Security, Tract Map 28794, Lot 66, Quartz Ranch Park, by Lennar Homes of California, LLC RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Quartz Ranch Park, Tract Map 28794, Lot 66, located south of La Piedra Road and east of Evans Road; and
2. Adopt a resolution approving the Certificate of Acceptance for Quartz Ranch Park; and
3. Authorize the Public Works Director to release 90% of the posted securities per the City’s Standard Policies.
10.26 Public Service Easement Vacation No. 22003, Vacating Public Utility Easements within Tract Map No. 32628, Adler Ranch
RECOMMENDED ACTION
1. Adopt a resolution rescinding Resolution No. 231363 and reordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorize the City Clerk to record the approved resolution and Notice of Vacation No. 22003 with the Riverside County Recorder’s Office.
10.27 Agreement with Rick Engineering Company for the Southern Gateway Specific Plan and Environmental Impact Report
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Rick Engineering Company to prepare the Southern Gateway Specific Plan and an Environmental Impact Report in an amount nottoexceed $637,096.
10.28 Agreement Amendment with Placeworks, Inc. for the Inclusionary Housing Feasibility and Housing Market Studies
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Placeworks Inc. to extend the term of the agreement through June 30, 2024 for the Inclusionary Housing Feasibility Study and Housing Market Study.
10.29 Master Agreements for the CDBG Minor Home Rehabilitation Grant Program and the SingleFamily Home Improvement Grant
RECOMMENDED ACTION
1. Approve the two separate Master Service Agreements for the Minor Home Rehabilitation Grant Program (MHRGP) and the SingleFamily Home Improvement Grant (SFHI) preapproved contractors; and
2. Authorize the City Manager to execute individual Master Service Agreements with preapproved contractors through June 30, 2025; and
3. Authorize the Finance Department to issue individual Purchase Orders (PO) against Master Agreements for approved individual home repair projects.
11. PUBLIC HEARING ITEMS
11.1 Golden Meadows Major Modification and Zoning Code Amendment RECOMMENDED ACTION
1. Adopt a Resolution approving an Addendum to the certified Final Environmental Impact Report (“FEIR”) (State Clearinghouse No. 2003061122) for Golden Meadows Tentative Tract Map (“TTM”) No. 31194; and
2. Introduce an Ordinance approving Zoning Code Amendment (“ZCA”) No.
PLN210201to TTM No. 31194; and
3. Adopt a Resolution approving Major Modification ("MJMOD") No. PLN210199 to TTM No. 31194, generally located north of Wickerd Road and west of Sherman Road.
12. DISCUSSION ITEMS
12.1 Agreement and Bid Award to Optima RPM, Inc. for the Central Park Amphitheater Project Construction
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a construction contract with Optima RPM, Inc. for the construction of the Central Park Amphitheater in the amount nottoexceed $5,133,427; and
2. Adopt four budget amendment resolutions for revenue and/or expenditure appropriation in the amount of $1,841,667 from available ARP fund balance to Account 301455558079 and 3013742, $905,535 from available fund balance in Fund 620 Local Parks (Account 620455558079), $219,088 to DIF Citywide Park (Account 522455558079), and $789,683 to General Fund (Account 100 455558079).
12.2 Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed oncall design support services of the Central Park Amphitheater in the amount nottoexceed $125,000.
12.3 Agreement with SouthStar Engineering & Consulting, Inc. for the Central Park Amphitheater Project Construction Management
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Southstar Engineering & Consulting, Inc. for construction management services in an amount nottoexceed $855,091.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee.(Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
December 6, 2023
Page
9 of 1682
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code Section 54956.9(d)(1): Young v. City of Menifee, United States District Court, Central District of California, Eastern Division Case No. 5:17cv01630JGB (SPx)
2. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Police Officers Association (MPOA)
3. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Miscellaneous Police Employee Association (MMPEA)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case (Personnel Investigation)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Kelly Southwell Church of Jesus Christ of Latter Day Saints Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Parks, Recreation, and Trails Commission (PRTC) Appointment – Maurico Sanchez
5.2. Outstanding Citizen of the Month – Master Sergeant Frank Puebla (PVHS NJROTC)
5.3. Business Spotlight – Diana’s Dance Company
5.4. Recognition of Resident Donation to the John V. Denver Park
5.5. Fall 2023 Teen Awards
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 18, 2023 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
10.3 Annual Report on Receipt and Use of AB1600 Development Fees RECOMMENDED ACTION
1. Receive and file the Fiscal Year 2022/23 annual report on receipt and use of AB1600 Development Fees, and
2. Adopt fiveyear findings pursuant to Government Code 66001(d)(1) for the nexus, need and planned use of Development Impact Fees (DIF) collected in excess of five years.
10.4 Participation in the California Asset Management Program Investment Program RECOMMENDED ACTION
1. Adopt a resolution authorizing the City of Menifee to participate in the California Asset Management Program (CAMP) and authorize City Manager or designee to execute any related agreements and documents.
10.5 Proposed First Amendment to the CFD 20201 (McCall Mesa) Acquisition and Construction Funding Agreement
RECOMMENDED ACTION
1. Review and approve the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201 (McCall Mesa), which adds Remington park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds.
10.6 Acceptance of County Service Area 145 Quimby Fees
RECOMMENDED ACTION
1. Adopt budget amendment resolutions to accept, approve and authorize the Finance Department to transfer $1,585,460 of County of Riverside County Service Area 145 (“CSA 145”) Quimby Fees to a General Fund Assigned Fund Balance, DIF Citywide Park Improvements (Fund 522) and CSA 145 Assigned Fund Balance; and
2. Adopt budget adoption resolutions transferring $557,000 from CSA 145 Assigned Fund Balance to Unassigned Fund Balance and appropriating $557,000 in expenditures from Fund 480 (CSA 145) to CIP 2412: La Ladera Park Improvements Project and reducing Fiscal Year (FY) 2023/24 and FY24/25 budget appropriations from DIF Fund by a combined $557,000.
10.7 Menifee Police Officers Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Officers Association.
10.8 Menifee Miscellaneous Police Employee Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Miscellaneous Police Employee Association.
10.9 Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a MidYear Budget appropriation of $107,500 in expenditures in Community Services General Fund (1004662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a MidCycle Budget appropriation of $231,850 expenditures in Community Services General Fund (1004662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
10.10 Agreements with Security Signal Devices, Inc. for City Facility Fire Alarm, Burglar Alarm, and ClosedCircuit Television Maintenance and Monitoring Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a fiveyear agreement with Security Signal Devices, Inc. (SSD ) for fire alarm, burglar alarm and closedcircuit television (CCTV) maintenance and monitoring services for Fiscal Years (FY) 2023/2024 through 2027/2028 in an amount nottoexceed $250,150.80.
10.11 Subscription Services with Arctic Wolf, Inc. for Cybersecurity Event Log Aggregation, Threat Detection and Response, and Security Operations Center Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of Artic Wolf, Inc., in the amount of $124,401.24 for Fiscal Year 2023/24 for the purchase of cloudbased cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and
2. Authorize the City Manager to administratively approve up to three optional one year renewals of the purchase order on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2024/25 through 2026/27; and
3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102.
10.12 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.13 Memorandum of Understanding with the County of Riverside, PostRelease Accountability and Compliance Team, for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Approve and authorize the City Manager, or designee, to execute a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.14 Fiscal Year 2023/2024 Police Department Fleet Vehicle Purchases RECOMMENDED ACTION
1. Approve the purchase of five vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $416,904.10, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
2. Approve the increase to Purchase Order No. 04759from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $18,716.13, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
3. Approve the purchase of eight L3/Harris XL200 Mobile Radios from Cazcom, Inc. in a nottoexceed amount of $57,680.68, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with NASPO and HGAC Contracts; and
4. Approve the purchase of eight Getac V110 G7 from GHA Technologies, Inc. in a nottoexceed amount of $38,214.20, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section
3.12.070 (6) with NCPA Contract No. 0196; and
5. Approve the purchase of eight vehicle wraps from SignPro Graphixin a notto exceed amount of $10,890.70, including tax and installation, from account numbers 100491152800; and
6. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles.
10.15 Agreement Amendment with Axon Enterprise, Inc. for Police Department Fleet InCar Dash Cameras
RECOMMENDED ACTION
1. Approve and Authorize the City Manager or the City Manager’s designee to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprises, Inc. in an amount nottoexceed $63,371 for a new contract total nottoexceed $167,315 including tax and installation for the purchase of four Fleet 3 Advanced 2 Camera Kits (in car dash cameras); and
2. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with the National Cooperative Procurement Organization Partners (NPPGov Contract# PS20270); and
3. Authorize the City Manager or the City Manager’s designee to execute the required documents and the Finance Department to issue a corresponding Purchase Order for the purchase, and contract amendment.
10.16 Agreement Amendment with DeGuire Weed Abatement for OnCall Weed Abatement Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide oncall weed abatement services, increasing the contract amount by $52,500 for a revised total contract amount nottoexceed $105,000, and extending the term of the contract through June 30, 2025.
10.17 Amendments to Capital Improvement Program Professional Services Agreements RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute five amendments extending the terms of service to various Professional Services Agreements supporting the Capital Improvement Program.
10.18 Master Agreement with Harris and Associate, for Professional OnCall Services for Civil Engineering and Plan Check Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for civil engineering and plan check services with Harris & Associates, Inc. effective through June 30, 2026, for a total nottoexceed amount of $150,000 for the term of the agreement; and
2. Authorize the Finance Department to issue purchase orders on an as needed basis in the aggregate of the nottoexceed amount approved for the Master Agreement.
10.19 Purchase of Prefabricated Pedestrian Bridge for the Paloma Wash Pedestrian Bridge Project
RECOMMENDED ACTION
1. Approve the purchase of a prefabricated pedestrian bridge from Bridge Brothers, Inc. for the Paloma Wash Pedestrian Bridge, Capital Improvement Program project no. CIP 2013, in the nottoexceed amount of $812,746.43, including taxes and delivery; and
2. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase order for the purchase.
10.20 Lien Agreement for Replacement of Subdivision Improvement Securities for Tract Map 31456, The Enclave, RCFC Investments, Inc.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Lien Agreement to replace existing securities to guarantee the completion of required public improvements associated with Tract Map 31456, The Enclave, located west of Valley Boulevard, west of “Atria” Menifee Valley Senior Living; and
2. Authorize the City Clerk to record the Lien Agreement with the Riverside County Clerk Recorder’s Office; and
3. Authorize the Public Works Director to fully release improvement securities previously provided for Tract Map 31456 upon recordation of the Lien Agreement.
10.21 Covenant for the Deferral of Conditions of Approval Associated with Tentative Parcel Map 33739, and filing of Parcel Map 33739 for Financing Purposes, Cantalena, by EPC Holdings, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Declaration of Covenants to defer conditions of approval as established for Tentative Parcel Map No. 33739, Cantalena, by EPC Holdings 781, LLC, located south of Garbani Road and west of Haleblian Road; and
2. Authorize the City Clerk to record the Declaration of Covenants with the Riverside County Clerk Recorder’s Office; and
3. Approve and authorize the filing of Parcel Map No. 33739 for financing purposes.
10.22 Agreement and Bond for Parcel Map No. 35625 / IP22009, Popeye’s Louisiana Kitchen Restaurant, by DMSD Cajun Properties, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Parcel Map No. 35625, Popeye’s Louisiana Kitchen by DMSD Cajun Properties LLC, located on the south side of Newport Road, between Winter Hawk Road and Evans Road.
10.23 Tract Map, Security Improvement Agreements, and Bonds for Tract Map No. 37391, Legado, by BLC Fleming, LLC.
RECOMMENDED ACTION
1. Approve and authorize the filing of Tract Map No. 37391, Legado, by BLC Fleming, LLC, located east of Encanto Drive, south of Rouse Road, west of Antelope Road, and north of Chambers Avenue; and
2. Approve and authorize the City Manager to execute the subdivision improvement agreements to guarantee completion of required backbone infrastructure improvements associated with Tract Map No. 37391.
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 2111;and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.25 Acceptance of Public Improvements and 90% Release of Security, Tract Map 28794, Lot 66, Quartz Ranch Park, by Lennar Homes of California, LLC RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Quartz Ranch Park, Tract Map 28794, Lot 66, located south of La Piedra Road and east of Evans Road; and
2. Adopt a resolution approving the Certificate of Acceptance for Quartz Ranch Park; and
3. Authorize the Public Works Director to release 90% of the posted securities per the City’s Standard Policies.
10.26 Public Service Easement Vacation No. 22003, Vacating Public Utility Easements within Tract Map No. 32628, Adler Ranch
RECOMMENDED ACTION
1. Adopt a resolution rescinding Resolution No. 231363 and reordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorize the City Clerk to record the approved resolution and Notice of Vacation No. 22003 with the Riverside County Recorder’s Office.
10.27 Agreement with Rick Engineering Company for the Southern Gateway Specific Plan and Environmental Impact Report
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Rick Engineering Company to prepare the Southern Gateway Specific Plan and an Environmental Impact Report in an amount nottoexceed $637,096.
10.28 Agreement Amendment with Placeworks, Inc. for the Inclusionary Housing Feasibility and Housing Market Studies
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Placeworks Inc. to extend the term of the agreement through June 30, 2024 for the Inclusionary Housing Feasibility Study and Housing Market Study.
10.29 Master Agreements for the CDBG Minor Home Rehabilitation Grant Program and the SingleFamily Home Improvement Grant
RECOMMENDED ACTION
1. Approve the two separate Master Service Agreements for the Minor Home Rehabilitation Grant Program (MHRGP) and the SingleFamily Home Improvement Grant (SFHI) preapproved contractors; and
2. Authorize the City Manager to execute individual Master Service Agreements with preapproved contractors through June 30, 2025; and
3. Authorize the Finance Department to issue individual Purchase Orders (PO) against Master Agreements for approved individual home repair projects.
11. PUBLIC HEARING ITEMS
11.1 Golden Meadows Major Modification and Zoning Code Amendment RECOMMENDED ACTION
1. Adopt a Resolution approving an Addendum to the certified Final Environmental Impact Report (“FEIR”) (State Clearinghouse No. 2003061122) for Golden Meadows Tentative Tract Map (“TTM”) No. 31194; and
2. Introduce an Ordinance approving Zoning Code Amendment (“ZCA”) No.
PLN210201to TTM No. 31194; and
3. Adopt a Resolution approving Major Modification ("MJMOD") No. PLN210199 to TTM No. 31194, generally located north of Wickerd Road and west of Sherman Road.
12. DISCUSSION ITEMS
12.1 Agreement and Bid Award to Optima RPM, Inc. for the Central Park Amphitheater Project Construction
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a construction contract with Optima RPM, Inc. for the construction of the Central Park Amphitheater in the amount nottoexceed $5,133,427; and
2. Adopt four budget amendment resolutions for revenue and/or expenditure appropriation in the amount of $1,841,667 from available ARP fund balance to Account 301455558079 and 3013742, $905,535 from available fund balance in Fund 620 Local Parks (Account 620455558079), $219,088 to DIF Citywide Park (Account 522455558079), and $789,683 to General Fund (Account 100 455558079).
12.2 Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed oncall design support services of the Central Park Amphitheater in the amount nottoexceed $125,000.
12.3 Agreement with SouthStar Engineering & Consulting, Inc. for the Central Park Amphitheater Project Construction Management
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Southstar Engineering & Consulting, Inc. for construction management services in an amount nottoexceed $855,091.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee.(Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
December 6, 2023
Page
10 of 1682
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code Section 54956.9(d)(1): Young v. City of Menifee, United States District Court, Central District of California, Eastern Division Case No. 5:17cv01630JGB (SPx)
2. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Police Officers Association (MPOA)
3. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Miscellaneous Police Employee Association (MMPEA)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case (Personnel Investigation)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Kelly Southwell Church of Jesus Christ of Latter Day Saints Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Parks, Recreation, and Trails Commission (PRTC) Appointment – Maurico Sanchez
5.2. Outstanding Citizen of the Month – Master Sergeant Frank Puebla (PVHS NJROTC)
5.3. Business Spotlight – Diana’s Dance Company
5.4. Recognition of Resident Donation to the John V. Denver Park
5.5. Fall 2023 Teen Awards
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 18, 2023 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
10.3 Annual Report on Receipt and Use of AB1600 Development Fees RECOMMENDED ACTION
1. Receive and file the Fiscal Year 2022/23 annual report on receipt and use of AB1600 Development Fees, and
2. Adopt fiveyear findings pursuant to Government Code 66001(d)(1) for the nexus, need and planned use of Development Impact Fees (DIF) collected in excess of five years.
10.4 Participation in the California Asset Management Program Investment Program RECOMMENDED ACTION
1. Adopt a resolution authorizing the City of Menifee to participate in the California Asset Management Program (CAMP) and authorize City Manager or designee to execute any related agreements and documents.
10.5 Proposed First Amendment to the CFD 20201 (McCall Mesa) Acquisition and Construction Funding Agreement
RECOMMENDED ACTION
1. Review and approve the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201 (McCall Mesa), which adds Remington park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds.
10.6 Acceptance of County Service Area 145 Quimby Fees
RECOMMENDED ACTION
1. Adopt budget amendment resolutions to accept, approve and authorize the Finance Department to transfer $1,585,460 of County of Riverside County Service Area 145 (“CSA 145”) Quimby Fees to a General Fund Assigned Fund Balance, DIF Citywide Park Improvements (Fund 522) and CSA 145 Assigned Fund Balance; and
2. Adopt budget adoption resolutions transferring $557,000 from CSA 145 Assigned Fund Balance to Unassigned Fund Balance and appropriating $557,000 in expenditures from Fund 480 (CSA 145) to CIP 2412: La Ladera Park Improvements Project and reducing Fiscal Year (FY) 2023/24 and FY24/25 budget appropriations from DIF Fund by a combined $557,000.
10.7 Menifee Police Officers Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Officers Association.
10.8 Menifee Miscellaneous Police Employee Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Miscellaneous Police Employee Association.
10.9 Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a MidYear Budget appropriation of $107,500 in expenditures in Community Services General Fund (1004662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a MidCycle Budget appropriation of $231,850 expenditures in Community Services General Fund (1004662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
10.10 Agreements with Security Signal Devices, Inc. for City Facility Fire Alarm, Burglar Alarm, and ClosedCircuit Television Maintenance and Monitoring Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a fiveyear agreement with Security Signal Devices, Inc. (SSD ) for fire alarm, burglar alarm and closedcircuit television (CCTV) maintenance and monitoring services for Fiscal Years (FY) 2023/2024 through 2027/2028 in an amount nottoexceed $250,150.80.
10.11 Subscription Services with Arctic Wolf, Inc. for Cybersecurity Event Log Aggregation, Threat Detection and Response, and Security Operations Center Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of Artic Wolf, Inc., in the amount of $124,401.24 for Fiscal Year 2023/24 for the purchase of cloudbased cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and
2. Authorize the City Manager to administratively approve up to three optional one year renewals of the purchase order on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2024/25 through 2026/27; and
3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102.
10.12 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.13 Memorandum of Understanding with the County of Riverside, PostRelease Accountability and Compliance Team, for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Approve and authorize the City Manager, or designee, to execute a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.14 Fiscal Year 2023/2024 Police Department Fleet Vehicle Purchases RECOMMENDED ACTION
1. Approve the purchase of five vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $416,904.10, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
2. Approve the increase to Purchase Order No. 04759from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $18,716.13, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
3. Approve the purchase of eight L3/Harris XL200 Mobile Radios from Cazcom, Inc. in a nottoexceed amount of $57,680.68, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with NASPO and HGAC Contracts; and
4. Approve the purchase of eight Getac V110 G7 from GHA Technologies, Inc. in a nottoexceed amount of $38,214.20, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section
3.12.070 (6) with NCPA Contract No. 0196; and
5. Approve the purchase of eight vehicle wraps from SignPro Graphixin a notto exceed amount of $10,890.70, including tax and installation, from account numbers 100491152800; and
6. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles.
10.15 Agreement Amendment with Axon Enterprise, Inc. for Police Department Fleet InCar Dash Cameras
RECOMMENDED ACTION
1. Approve and Authorize the City Manager or the City Manager’s designee to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprises, Inc. in an amount nottoexceed $63,371 for a new contract total nottoexceed $167,315 including tax and installation for the purchase of four Fleet 3 Advanced 2 Camera Kits (in car dash cameras); and
2. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with the National Cooperative Procurement Organization Partners (NPPGov Contract# PS20270); and
3. Authorize the City Manager or the City Manager’s designee to execute the required documents and the Finance Department to issue a corresponding Purchase Order for the purchase, and contract amendment.
10.16 Agreement Amendment with DeGuire Weed Abatement for OnCall Weed Abatement Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide oncall weed abatement services, increasing the contract amount by $52,500 for a revised total contract amount nottoexceed $105,000, and extending the term of the contract through June 30, 2025.
10.17 Amendments to Capital Improvement Program Professional Services Agreements RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute five amendments extending the terms of service to various Professional Services Agreements supporting the Capital Improvement Program.
10.18 Master Agreement with Harris and Associate, for Professional OnCall Services for Civil Engineering and Plan Check Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for civil engineering and plan check services with Harris & Associates, Inc. effective through June 30, 2026, for a total nottoexceed amount of $150,000 for the term of the agreement; and
2. Authorize the Finance Department to issue purchase orders on an as needed basis in the aggregate of the nottoexceed amount approved for the Master Agreement.
10.19 Purchase of Prefabricated Pedestrian Bridge for the Paloma Wash Pedestrian Bridge Project
RECOMMENDED ACTION
1. Approve the purchase of a prefabricated pedestrian bridge from Bridge Brothers, Inc. for the Paloma Wash Pedestrian Bridge, Capital Improvement Program project no. CIP 2013, in the nottoexceed amount of $812,746.43, including taxes and delivery; and
2. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase order for the purchase.
10.20 Lien Agreement for Replacement of Subdivision Improvement Securities for Tract Map 31456, The Enclave, RCFC Investments, Inc.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Lien Agreement to replace existing securities to guarantee the completion of required public improvements associated with Tract Map 31456, The Enclave, located west of Valley Boulevard, west of “Atria” Menifee Valley Senior Living; and
2. Authorize the City Clerk to record the Lien Agreement with the Riverside County Clerk Recorder’s Office; and
3. Authorize the Public Works Director to fully release improvement securities previously provided for Tract Map 31456 upon recordation of the Lien Agreement.
10.21 Covenant for the Deferral of Conditions of Approval Associated with Tentative Parcel Map 33739, and filing of Parcel Map 33739 for Financing Purposes, Cantalena, by EPC Holdings, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Declaration of Covenants to defer conditions of approval as established for Tentative Parcel Map No. 33739, Cantalena, by EPC Holdings 781, LLC, located south of Garbani Road and west of Haleblian Road; and
2. Authorize the City Clerk to record the Declaration of Covenants with the Riverside County Clerk Recorder’s Office; and
3. Approve and authorize the filing of Parcel Map No. 33739 for financing purposes.
10.22 Agreement and Bond for Parcel Map No. 35625 / IP22009, Popeye’s Louisiana Kitchen Restaurant, by DMSD Cajun Properties, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Parcel Map No. 35625, Popeye’s Louisiana Kitchen by DMSD Cajun Properties LLC, located on the south side of Newport Road, between Winter Hawk Road and Evans Road.
10.23 Tract Map, Security Improvement Agreements, and Bonds for Tract Map No. 37391, Legado, by BLC Fleming, LLC.
RECOMMENDED ACTION
1. Approve and authorize the filing of Tract Map No. 37391, Legado, by BLC Fleming, LLC, located east of Encanto Drive, south of Rouse Road, west of Antelope Road, and north of Chambers Avenue; and
2. Approve and authorize the City Manager to execute the subdivision improvement agreements to guarantee completion of required backbone infrastructure improvements associated with Tract Map No. 37391.
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 2111;and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.25 Acceptance of Public Improvements and 90% Release of Security, Tract Map 28794, Lot 66, Quartz Ranch Park, by Lennar Homes of California, LLC RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Quartz Ranch Park, Tract Map 28794, Lot 66, located south of La Piedra Road and east of Evans Road; and
2. Adopt a resolution approving the Certificate of Acceptance for Quartz Ranch Park; and
3. Authorize the Public Works Director to release 90% of the posted securities per the City’s Standard Policies.
10.26 Public Service Easement Vacation No. 22003, Vacating Public Utility Easements within Tract Map No. 32628, Adler Ranch
RECOMMENDED ACTION
1. Adopt a resolution rescinding Resolution No. 231363 and reordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorize the City Clerk to record the approved resolution and Notice of Vacation No. 22003 with the Riverside County Recorder’s Office.
10.27 Agreement with Rick Engineering Company for the Southern Gateway Specific Plan and Environmental Impact Report
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Rick Engineering Company to prepare the Southern Gateway Specific Plan and an Environmental Impact Report in an amount nottoexceed $637,096.
10.28 Agreement Amendment with Placeworks, Inc. for the Inclusionary Housing Feasibility and Housing Market Studies
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Placeworks Inc. to extend the term of the agreement through June 30, 2024 for the Inclusionary Housing Feasibility Study and Housing Market Study.
10.29 Master Agreements for the CDBG Minor Home Rehabilitation Grant Program and the SingleFamily Home Improvement Grant
RECOMMENDED ACTION
1. Approve the two separate Master Service Agreements for the Minor Home Rehabilitation Grant Program (MHRGP) and the SingleFamily Home Improvement Grant (SFHI) preapproved contractors; and
2. Authorize the City Manager to execute individual Master Service Agreements with preapproved contractors through June 30, 2025; and
3. Authorize the Finance Department to issue individual Purchase Orders (PO) against Master Agreements for approved individual home repair projects.
11. PUBLIC HEARING ITEMS
11.1 Golden Meadows Major Modification and Zoning Code Amendment RECOMMENDED ACTION
1. Adopt a Resolution approving an Addendum to the certified Final Environmental Impact Report (“FEIR”) (State Clearinghouse No. 2003061122) for Golden Meadows Tentative Tract Map (“TTM”) No. 31194; and
2. Introduce an Ordinance approving Zoning Code Amendment (“ZCA”) No.
PLN210201to TTM No. 31194; and
3. Adopt a Resolution approving Major Modification ("MJMOD") No. PLN210199 to TTM No. 31194, generally located north of Wickerd Road and west of Sherman Road.
12. DISCUSSION ITEMS
12.1 Agreement and Bid Award to Optima RPM, Inc. for the Central Park Amphitheater Project Construction
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a construction contract with Optima RPM, Inc. for the construction of the Central Park Amphitheater in the amount nottoexceed $5,133,427; and
2. Adopt four budget amendment resolutions for revenue and/or expenditure appropriation in the amount of $1,841,667 from available ARP fund balance to Account 301455558079 and 3013742, $905,535 from available fund balance in Fund 620 Local Parks (Account 620455558079), $219,088 to DIF Citywide Park (Account 522455558079), and $789,683 to General Fund (Account 100 455558079).
12.2 Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed oncall design support services of the Central Park Amphitheater in the amount nottoexceed $125,000.
12.3 Agreement with SouthStar Engineering & Consulting, Inc. for the Central Park Amphitheater Project Construction Management
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Southstar Engineering & Consulting, Inc. for construction management services in an amount nottoexceed $855,091.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee.(Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
December 6, 2023
Page
11 of 1682
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada,District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, December 6, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City
Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code Section 54956.9(d)(1): Young v. City of Menifee, United States District Court, Central District of California, Eastern Division Case No. 5:17cv01630JGB (SPx)
2. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Police Officers Association (MPOA)
3. CONFERENCE WITH LABOR NEGOTIATIONS (Government Code 54957.6):
Agency Negotiations: Rebekah Kramer, Acting City Manager; Jonathan Nicks, Deputy City Manager – Employee Organization: Miscellaneous Police Employee Association (MMPEA)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case (Personnel Investigation)
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Kelly Southwell Church of Jesus Christ of Latter Day Saints Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Parks, Recreation, and Trails Commission (PRTC) Appointment – Maurico Sanchez
5.2. Outstanding Citizen of the Month – Master Sergeant Frank Puebla (PVHS NJROTC)
5.3. Business Spotlight – Diana’s Dance Company
5.4. Recognition of Resident Donation to the John V. Denver Park
5.5. Fall 2023 Teen Awards
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 18, 2023 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
10.3 Annual Report on Receipt and Use of AB1600 Development Fees RECOMMENDED ACTION
1. Receive and file the Fiscal Year 2022/23 annual report on receipt and use of AB1600 Development Fees, and
2. Adopt fiveyear findings pursuant to Government Code 66001(d)(1) for the nexus, need and planned use of Development Impact Fees (DIF) collected in excess of five years.
10.4 Participation in the California Asset Management Program Investment Program RECOMMENDED ACTION
1. Adopt a resolution authorizing the City of Menifee to participate in the California Asset Management Program (CAMP) and authorize City Manager or designee to execute any related agreements and documents.
10.5 Proposed First Amendment to the CFD 20201 (McCall Mesa) Acquisition and Construction Funding Agreement
RECOMMENDED ACTION
1. Review and approve the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201 (McCall Mesa), which adds Remington park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds.
10.6 Acceptance of County Service Area 145 Quimby Fees
RECOMMENDED ACTION
1. Adopt budget amendment resolutions to accept, approve and authorize the Finance Department to transfer $1,585,460 of County of Riverside County Service Area 145 (“CSA 145”) Quimby Fees to a General Fund Assigned Fund Balance, DIF Citywide Park Improvements (Fund 522) and CSA 145 Assigned Fund Balance; and
2. Adopt budget adoption resolutions transferring $557,000 from CSA 145 Assigned Fund Balance to Unassigned Fund Balance and appropriating $557,000 in expenditures from Fund 480 (CSA 145) to CIP 2412: La Ladera Park Improvements Project and reducing Fiscal Year (FY) 2023/24 and FY24/25 budget appropriations from DIF Fund by a combined $557,000.
10.7 Menifee Police Officers Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Officers Association.
10.8 Menifee Miscellaneous Police Employee Association Side Letter Agreement RECOMMENDED ACTION
1. Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Miscellaneous Police Employee Association.
10.9 Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a MidYear Budget appropriation of $107,500 in expenditures in Community Services General Fund (1004662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a MidCycle Budget appropriation of $231,850 expenditures in Community Services General Fund (1004662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
10.10 Agreements with Security Signal Devices, Inc. for City Facility Fire Alarm, Burglar Alarm, and ClosedCircuit Television Maintenance and Monitoring Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a fiveyear agreement with Security Signal Devices, Inc. (SSD ) for fire alarm, burglar alarm and closedcircuit television (CCTV) maintenance and monitoring services for Fiscal Years (FY) 2023/2024 through 2027/2028 in an amount nottoexceed $250,150.80.
10.11 Subscription Services with Arctic Wolf, Inc. for Cybersecurity Event Log Aggregation, Threat Detection and Response, and Security Operations Center Services RECOMMENDED ACTION
1. Approve and authorize the City Manager to issue a purchase order to SHI International Corp., authorized reseller of Artic Wolf, Inc., in the amount of $124,401.24 for Fiscal Year 2023/24 for the purchase of cloudbased cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and
2. Authorize the City Manager to administratively approve up to three optional one year renewals of the purchase order on the same terms with an annual increase nottoexceed 10% per year for Fiscal Years 2024/25 through 2026/27; and
3. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) through the OMNIA Master Intergovernmental Cooperative Purchasing Agreement and SHI Master Agreement No. 201801102.
10.12 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.13 Memorandum of Understanding with the County of Riverside, PostRelease Accountability and Compliance Team, for Fiscal Year 2023/2024 RECOMMENDED ACTION
1. Approve and authorize the City Manager, or designee, to execute a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.14 Fiscal Year 2023/2024 Police Department Fleet Vehicle Purchases RECOMMENDED ACTION
1. Approve the purchase of five vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $416,904.10, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
2. Approve the increase to Purchase Order No. 04759from the State of California Contract Vendor Wondries/National Auto Fleet Group in a nottoexceed amount of $18,716.13, including tax and delivery, from account numbers 1004911 53155, purchase to be made under a cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF; and
3. Approve the purchase of eight L3/Harris XL200 Mobile Radios from Cazcom, Inc. in a nottoexceed amount of $57,680.68, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with NASPO and HGAC Contracts; and
4. Approve the purchase of eight Getac V110 G7 from GHA Technologies, Inc. in a nottoexceed amount of $38,214.20, including tax and delivery, from account numbers 100491153155; purchase to be made under cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section
3.12.070 (6) with NCPA Contract No. 0196; and
5. Approve the purchase of eight vehicle wraps from SignPro Graphixin a notto exceed amount of $10,890.70, including tax and installation, from account numbers 100491152800; and
6. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles.
10.15 Agreement Amendment with Axon Enterprise, Inc. for Police Department Fleet InCar Dash Cameras
RECOMMENDED ACTION
1. Approve and Authorize the City Manager or the City Manager’s designee to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprises, Inc. in an amount nottoexceed $63,371 for a new contract total nottoexceed $167,315 including tax and installation for the purchase of four Fleet 3 Advanced 2 Camera Kits (in car dash cameras); and
2. Exempt the purchase above from the competitive bidding as the purchase will be made under the Cooperative Purchasing Agreement (“Piggyback”) with the National Cooperative Procurement Organization Partners (NPPGov Contract# PS20270); and
3. Authorize the City Manager or the City Manager’s designee to execute the required documents and the Finance Department to issue a corresponding Purchase Order for the purchase, and contract amendment.
10.16 Agreement Amendment with DeGuire Weed Abatement for OnCall Weed Abatement Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide oncall weed abatement services, increasing the contract amount by $52,500 for a revised total contract amount nottoexceed $105,000, and extending the term of the contract through June 30, 2025.
10.17 Amendments to Capital Improvement Program Professional Services Agreements RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute five amendments extending the terms of service to various Professional Services Agreements supporting the Capital Improvement Program.
10.18 Master Agreement with Harris and Associate, for Professional OnCall Services for Civil Engineering and Plan Check Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for civil engineering and plan check services with Harris & Associates, Inc. effective through June 30, 2026, for a total nottoexceed amount of $150,000 for the term of the agreement; and
2. Authorize the Finance Department to issue purchase orders on an as needed basis in the aggregate of the nottoexceed amount approved for the Master Agreement.
10.19 Purchase of Prefabricated Pedestrian Bridge for the Paloma Wash Pedestrian Bridge Project
RECOMMENDED ACTION
1. Approve the purchase of a prefabricated pedestrian bridge from Bridge Brothers, Inc. for the Paloma Wash Pedestrian Bridge, Capital Improvement Program project no. CIP 2013, in the nottoexceed amount of $812,746.43, including taxes and delivery; and
2. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase order for the purchase.
10.20 Lien Agreement for Replacement of Subdivision Improvement Securities for Tract Map 31456, The Enclave, RCFC Investments, Inc.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Lien Agreement to replace existing securities to guarantee the completion of required public improvements associated with Tract Map 31456, The Enclave, located west of Valley Boulevard, west of “Atria” Menifee Valley Senior Living; and
2. Authorize the City Clerk to record the Lien Agreement with the Riverside County Clerk Recorder’s Office; and
3. Authorize the Public Works Director to fully release improvement securities previously provided for Tract Map 31456 upon recordation of the Lien Agreement.
10.21 Covenant for the Deferral of Conditions of Approval Associated with Tentative Parcel Map 33739, and filing of Parcel Map 33739 for Financing Purposes, Cantalena, by EPC Holdings, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Declaration of Covenants to defer conditions of approval as established for Tentative Parcel Map No. 33739, Cantalena, by EPC Holdings 781, LLC, located south of Garbani Road and west of Haleblian Road; and
2. Authorize the City Clerk to record the Declaration of Covenants with the Riverside County Clerk Recorder’s Office; and
3. Approve and authorize the filing of Parcel Map No. 33739 for financing purposes.
10.22 Agreement and Bond for Parcel Map No. 35625 / IP22009, Popeye’s Louisiana Kitchen Restaurant, by DMSD Cajun Properties, LLC
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Parcel Map No. 35625, Popeye’s Louisiana Kitchen by DMSD Cajun Properties LLC, located on the south side of Newport Road, between Winter Hawk Road and Evans Road.
10.23 Tract Map, Security Improvement Agreements, and Bonds for Tract Map No. 37391, Legado, by BLC Fleming, LLC.
RECOMMENDED ACTION
1. Approve and authorize the filing of Tract Map No. 37391, Legado, by BLC Fleming, LLC, located east of Encanto Drive, south of Rouse Road, west of Antelope Road, and north of Chambers Avenue; and
2. Approve and authorize the City Manager to execute the subdivision improvement agreements to guarantee completion of required backbone infrastructure improvements associated with Tract Map No. 37391.
10.24 Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 2111;and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
10.25 Acceptance of Public Improvements and 90% Release of Security, Tract Map 28794, Lot 66, Quartz Ranch Park, by Lennar Homes of California, LLC RECOMMENDED ACTION
1. Authorize the Public Works Director to accept the public improvements for Quartz Ranch Park, Tract Map 28794, Lot 66, located south of La Piedra Road and east of Evans Road; and
2. Adopt a resolution approving the Certificate of Acceptance for Quartz Ranch Park; and
3. Authorize the Public Works Director to release 90% of the posted securities per the City’s Standard Policies.
10.26 Public Service Easement Vacation No. 22003, Vacating Public Utility Easements within Tract Map No. 32628, Adler Ranch
RECOMMENDED ACTION
1. Adopt a resolution rescinding Resolution No. 231363 and reordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorize the City Clerk to record the approved resolution and Notice of Vacation No. 22003 with the Riverside County Recorder’s Office.
10.27 Agreement with Rick Engineering Company for the Southern Gateway Specific Plan and Environmental Impact Report
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Rick Engineering Company to prepare the Southern Gateway Specific Plan and an Environmental Impact Report in an amount nottoexceed $637,096.
10.28 Agreement Amendment with Placeworks, Inc. for the Inclusionary Housing Feasibility and Housing Market Studies
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Placeworks Inc. to extend the term of the agreement through June 30, 2024 for the Inclusionary Housing Feasibility Study and Housing Market Study.
10.29 Master Agreements for the CDBG Minor Home Rehabilitation Grant Program and the SingleFamily Home Improvement Grant
RECOMMENDED ACTION
1. Approve the two separate Master Service Agreements for the Minor Home Rehabilitation Grant Program (MHRGP) and the SingleFamily Home Improvement Grant (SFHI) preapproved contractors; and
2. Authorize the City Manager to execute individual Master Service Agreements with preapproved contractors through June 30, 2025; and
3. Authorize the Finance Department to issue individual Purchase Orders (PO) against Master Agreements for approved individual home repair projects.
11. PUBLIC HEARING ITEMS
11.1 Golden Meadows Major Modification and Zoning Code Amendment RECOMMENDED ACTION
1. Adopt a Resolution approving an Addendum to the certified Final Environmental Impact Report (“FEIR”) (State Clearinghouse No. 2003061122) for Golden Meadows Tentative Tract Map (“TTM”) No. 31194; and
2. Introduce an Ordinance approving Zoning Code Amendment (“ZCA”) No.
PLN210201to TTM No. 31194; and
3. Adopt a Resolution approving Major Modification ("MJMOD") No. PLN210199 to TTM No. 31194, generally located north of Wickerd Road and west of Sherman Road.
12. DISCUSSION ITEMS
12.1 Agreement and Bid Award to Optima RPM, Inc. for the Central Park Amphitheater Project Construction
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a construction contract with Optima RPM, Inc. for the construction of the Central Park Amphitheater in the amount nottoexceed $5,133,427; and
2. Adopt four budget amendment resolutions for revenue and/or expenditure appropriation in the amount of $1,841,667 from available ARP fund balance to Account 301455558079 and 3013742, $905,535 from available fund balance in Fund 620 Local Parks (Account 620455558079), $219,088 to DIF Citywide Park (Account 522455558079), and $789,683 to General Fund (Account 100 455558079).
12.2 Agreement with T.Y. Lin International for the Central Park Amphitheater Project Design Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with T.Y. Lin International for as needed oncall design support services of the Central Park Amphitheater in the amount nottoexceed $125,000.
12.3 Agreement with SouthStar Engineering & Consulting, Inc. for the Central Park Amphitheater Project Construction Management
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Southstar Engineering & Consulting, Inc. for construction management services in an amount nottoexceed $855,091.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee.(Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: February 7, 2023
CalTrans Representative With Schedule Update .(Sobek, October 4, 2023) Target Date: February 7, 2023
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
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Menifee Mayor and City Council October 18, 2023
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4 MINUTES
Menifee City Council
Regular Meeting Minutes
Wednesday, October 18, 2023
4:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, Clerk
CLOSED SESSION (4:00 PM)
Mayor Zimmerman called the meeting to order at 4:00 PM.
Present were Councilmembers Deines, Estrada and Sobek, Mayor Pro Tem Karwin, and Mayor Zimmerman. There were no public comments or correspondence received. At 4:00 PM, the City Council recessed to Closed Session for the purposes below.
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
3. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL RELEASE
Government Code Section 54957
4. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section
54957 Title: Acting City Manager
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
Mayor Zimmerman called the Regular Meeting to order at 6:11 PM.
Deputy City Attorney Ajit Thind stated there was no reportable action from Closed Session on items 1 and 2. On item 3, the City Council voted 3-2 (Zimmerman, Sobek voting no) to place City Manager Armando Villa on Administrative Leave with pay pending completion of a comprehensive internal personnel investigation, this action was not punitive or disciplinary it was simply to allow the personnel investigation to be completed. On item 4, the City Council voted unanimously (5-0) to appoint Rebekah Krammer as Acting City Manager.
Item Title: 9.1
October 18, 2023 Minutes
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Menifee Mayor and City Council October 18, 2023
2. ROLL CALL
Present: Bill Zimmerman, Bob Karwin, Ricky Estrada, Lesa Sobek, Dean Deines
Absent: None
3. WORDS OF INSPIRATION
3.1 Bishop Mark Lovell – Menifee Church of Jesus Christ of Latter-Day Saints – Menifee Lakes Ward
4. PLEDGE OF ALLEGIANCE
School Board Member Bob O’Donnell led the flag salute.
5. PRESENTATIONS
5.1 Domestic Violence Awareness Month Proclamation
The City Council presented a proclamation to Marshall Hamilton from SAFE Family Justice Centers.
5.2 Citizen of the Month – Jackie Johansen
The City Council recognized Jackie Johansen as October’s Citizen of the Month.
5.3 Business Spotlight – Tacos and Tequilla
The City Council recognized Tacos and Tequila Grill and Cantina represented by Gus Valenzuela, General Manager and shared a short video.
5.4 Fire Quarterly Update
Fire Chief Lonny Olson provided a presentation.
5.5 Police Department Quarterly Report
Menifee Police Chief Chris Karrer provided a presentation.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5-0) with no modifications.
Item Title: 9.1
October 18, 2023 Minutes
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7. PUBLIC COMMENTS (NONAGENDA ITEMS)
The following speakers addressed the City Council on non-agenda items:
Greg Gladson
Mark Cooper
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Deines reported on the meetings and events he attended:
Riverside Transit Authority (RTA) Southwest T-NOW subcommittee meeting Mayor’s Idea Exchange
City Employee Appreciation Luncheon
State of the District - Riverside County’s Third Supervisorial District Councilmember Estrada reported on the meetings and events he attended:
Lake Elsinore State of The City
Gale Web Action Sports Park Cleanup
Councilmember Sobek reported on the meetings and events she attended:
Animal Friends of the Valley Board of Directors, as alternate Parks Council Ad Hoc Committee
Fall 2023 Citizens Academy Graduation
State of the District- Riverside County’s Third Supervisorial District Mayor Pro Tem Karwin reported on the meetings and events he attended:
City Employee Appreciation Luncheon
Mayor Zimmerman reported on the meetings and events he
attended:
Murrieta Temecula Group meeting
Faith In Blue Event – Spirit Park
Clean Air Day – Electric Vehicle Expo
Dog Days at Aldergate Park
Perris Union Highschool District, Students of the Month Community Partners Meeting – Menifee Library
Assemblyman Essayli visit to City Hall
Parks Council Ad Hoc meeting
Fall 2023 Citizens Academy Graduation
Quail Valley Community Meeting
Riverside County Transportation Commission (RCTC) Meeting Mayor’s Idea Exchange
City Employee Appreciation Luncheon
Neighbors Regional Business Expo in Temecula
Riverside County Transportation Commission (RCTC) Ad Hoc Committee Meeting (79 Corridor)
Chamber of Commerce Wake Up Meeting
State of the District - Riverside County’s Third Supervisorial District Item Title: 9.1
October 18, 2023 Minutes
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9. APPROVAL OF MINUTES
There were no minutes for approval.
10. CONSENT CALENDAR
The Consent Calendar was approved by the following vote:
MOVER: Lesa Sobek
SECONDER: Dean Deines
10.1 Waiver of Reading
ACTION
1. Waived the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
ACTION
1. Ratified and approved the Voucher Lists dated 9/15/2023 and 9/22/2023, the Payroll Register/Other EFTs dated 9/15/2023, 9/18/2023, 9/19/2023, and 9/20/2023 which have a total budgetary impact of $5,463,732.39.
10.3 Treasurer's Report – August 2023
ACTION
1. Received and filed the Treasurer’s Report as of August 31, 2023.
10.4 Monthly Public Safety Reports
ACTION
1. Received and filed.
10.5 Developer Funded California Environmental Quality Act Consultant Update for the First Quarter of Fiscal Year 2023/2024
ACTION
1. Received and filed the Quarterly Update (Q1) on executed California Environmental Quality Act (CEQA) consultant contracts for Fiscal Year 2023/2024.
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
Item Title: 9.1
October 18, 2023 Minutes
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10.6 Annual Investment Policy Update for Fiscal Year 2023/2024 ACTION
1. Adopted Resolution No. 23-1362, approving the annual update to the City of Menifee’s Investment Policy for fiscal year 2023/2024.
10.7 Memorandum of Understanding with the California Department of Transportation for the McCall Boulevard / I-215 Interchange Project
ACTION
1. Approved and authorized the City Manager to execute a Memorandum of Understanding with the State of California Department of Transportation (Caltrans) for the McCall Boulevard/Interstate 215 Interchange, Capital Improvement Program (CIP) Project No. 14-01.
10.8 Agreement with Tri-Pointe Homes IE-SD, Inc. for Assignment of Quimby Credit ACTION
1. Approved and authorized the City Manager to execute an Operating Agreement with Tri-Pointe Homes IE-SD, Inc. for partial assignment and assumption of Quimby credit in the amount of 2.82 acres to CRP/CWR River Walk Project, LLC for Tract Map No. 38219 “Riverwalk,” located north of Lazy Creek Road and west of Bradley Road.
10.9 Agreements and Bonds for Parcel Map No. 38324, Chick-fil-A Restaurant, by Chick-fil- A, Inc.
ACTION
1. Approved and authorized the City Manager to execute Public Improvement Agreements to guarantee the completion of required public improvements associated with Parcel Map No. 38324, Chick-fil-A restaurant, located west of Haun Road and south of New Hub Drive.
10.10 Agreements and Bonds for Plot Plan No. 2015-164, Del Oro North Apartments, by Jefferson Menifee, LLC.
ACTION
1. Approved and authorized the City Manager to execute Public Improvement Agreements to guarantee the completion of required public improvements associated with Del Oro North Apartments, by Jefferson Menifee, LLC, located north of Holland Road and east of Hanover Lane.
10.11 Public Service Easement Vacation No. 22-003, Vacating Public Utility Easements within Tract No. 32628, Adler Ranch
ACTION
1. Approved Resolution No. 23-1363, ordering the summary vacation of public utility easements, together with the right of ingress and egress, as previously dedicated on recorded Tract Map No. 32628, Adler Ranch, located south of Craig Avenue and east of Antelope Road; and
2. Authorized the City Clerk to file the approved resolution and Notice of Vacation No. 22-003 (VAC22-003) with the Riverside County Recorder’s Office.
Item Title: 9.1
October 18, 2023 Minutes
Item Page Number: 5
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10.12 Notice of Completion and Acceptance for the Menifee Road Maintenance Services and E.L. Pete Peterson Park Parking Lot Projects
ACTION
1. Accepted the improvements for the road maintenance services along Menifee Road between Highway 74 and just south of Biscayne and parking lot resurfacing services for Capital Improvement Project (CIP) No. 23-18: E.L.
Pete Peterson Park Parking Lot Project; and
2. Authorized the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
11. PUBLIC HEARING ITEMS
None.
12. DISCUSSION ITEMS
None.
13. CITY ATTORNEY REPORTS
None.
14. CITY MANAGER REPORTS
Mayor Zimmerman introduced the new Chief Financial Officer, Travis Hickey.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
Mayor Pro Tem Karwin requested discussion for a street name change from Comet View Court to Comey View Court, Councilmember Estrada seconded the request.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 7:09 PM
Sarah A. Manwaring, MMC
City Clerk
Item Title: 9.1
October 18, 2023 Minutes
Item Page Number: 6
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CITY OF MENIFEE
SUBJECT: Warrant Register
MEETING DATE: December 6, 2023
TO: Mayor and City Council
PREPARED BY: Ann-Marie Etienne, Finance Manager
REVIEWED BY: Travis Hickey, Chief Financial Officer
APPROVED BY: Rebekah Kramer, Acting City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023, and the Void Check Listing PE 10/31/2023 which have a total budgetary impact of $6,400,953.34.
DISCUSSION
The City of Menifee Municipal Code Chapter 3.16.050 requires that the City Council audit payments of demands and direct the City Manager to issue checks. The attached Voucher Lists and all corresponding invoices have been reviewed and approved for accuracy by the Finance Manager and by the Chief Financial Officer. Voucher Lists dated 10/27/2023, 11/03/2023, and 11/09/2023, the Payroll Register/Other EFTs dated 10/26/2023, 10/27/2023, 11/2/2023, 11/3/2023, and 11/9/2023 and the Void Check Listing PE 10/31/2023 have a total budgetary impact of $6,400,953.34.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
As indicated previously, the payments of demand above have a total budgetary impact of $6,400,953.34, which is included in the fiscal year 2023/24 budget.
Item Title: 10.2
Warrant Register
Item Page Number: 1
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City of Menifee Staff Report
Warrant Register
December 6, 2023