CITYGATE ASSOCIATES, LLC, a
California limited liability company
Byc a::1=~
Name: "Errrcf1¥i7~1tson
Title: President
Dated: 5/6/2025
MAY 2 0 2025
3. 2-2-
Item Title: 12.1
Fire Services Review
Item Page Number: 26
Menifee Mayor and City Council
December 3, 2025
Page
956 of 966
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC
1.0GENERAL:
EXIDBITA
SCOPE OF SERVICES
Contract ID #FPARC-91875-001-08/26
1.1 The CONTRACTOR shall deliver to the Riverside County Fire Department (COUNTY) a complete comprehensive "Standards of Cover and Community Risk Assessment" (SOC/CRA) report and fulfilling the requirements of the Center for Public Safety Excellence (CPSE) accreditation process. The document shall be fully compliant with industry standards and regulations as follows:
a. National Fire Protection Association (NFPA) standards b. National Institute of Standards and Technology (NIST) c. International Organization for Standardization (ISO) standards d. Center for Public Safety Excellence (CPSE) accreditation standards e. All federal, state and local mandates relative to the COUNTY's all-risk fire suppression and emergency medical services delivery system
f. Local/State Fire Codes and Regulations
g. Local/ State EMS codes and Regulations
1.2 The final SOC/CRA document/report shall assess the COUNTY's operations in comparison to industry standards and best practices and provide the COUNTY with a tool for:
a. Assessing community fire, emergency medical service (EMS), and non-fire risk and how it affects insurance rates
b. Defining baseline emergency response performance standards c. Planning future station locations
d. Determining apparatus and staffing patterns
e. Evaluating workload and ideal unit utilization/deployment f. Measuring service delivery performance; including self-assessments g. Cost allocation methodologies for the entire COUNTY
h. Assisting in the strategic planning and policy development process relative to resource procurement and allocation
1.3 The SOC/CRA report shall determine the COUNTY's fixed and mobile response forces for fire, emergency medical services, hazardous materials and other technical responses in the most efficient and cost-effective manner. Some other key objectives to be identified are as follows:
a. Define service levels-provide recommendation of the appropriate level of fire suppression, emergency medical services (EMS), and other emergency response services required for communities served by the COUNTY
b. Conduct risk assessment-identify and analyze the common and unique fire and non-fire risks faced by the community and the COUNTY including a threat assessment of risks to insurance rates
RFP #FPARC-392 Page 19 of28
Form #116-310 -Dated: 3/21/2019
Item Title: 12.1
Fire Services Review
Item Page Number: 27
Menifee Mayor and City Council
December 3, 2025
Page
957 of 966
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
c. Provide recommendations of response standards; establish response time and on scene performance benchmarks for personnel and equipment
d. Develop SOC/CRA document, create a comprehensive SOC/CRA recommendation document outlining fire resource allocation and deployment strategies to maximize response effectiveness
1.4 The final SOC/CRA report shall identify cost allocation methodologies and define the current and future needs of the COUNTY; recommended goals, objectives, and the methodology for implementation to meet those needs. The report shall provide a 10-year fiscal projection for the departmental growth,at 2-year intervals.
2. 0 BACKGROUND AND STAKEHOLDERS INPUT
2.1 Background:
a. CONTRACTOR shall request from the COUNTY data and information the CONTRACTOR feels is relevant to this portion of the analysis. CONTRACTOR is to include a list of documents they shall request from the COUNTY and provide a brief explanation of how these documents will aid in their comprehensive analysis and development of the "Standards of Cover and Community Risk Assessment" report.
2.2 Project Work Plan/Timeline:
CONTRACTOR shall provide a detailed narrative on their approach to the project Implementation Plan. Areas to be evaluated include:
a. Tasks to be performed
b. Personnel responsible for each task (COUNTY, CONTRACTOR) c. Timeline to complete each task
d. Method of evaluating results
e. Resources to be used
f. Identification of potential issues with accomplishing each task g. Community Risk Assessment Completion
h. Standards of Coverage Document Completion
i. Planning Tools Implementation
j. Fiscal Projections Report Completion
k. CPSE Accreditation Application Submission
I. Project Completion
2.3 Stakeholder Inpnt:
1. CONTRACTOR shall provide their approach and detailed narrative/list on:
RFP #FPARC-392
a. Key stakeholders whom the CONTRACTOR deems necessary to interview b. Methods used to obtain and report their perspective on the operational, economic and policy issues facing the COUNTY; and
Form #116-310 -Dated: 3/21/2019
Item Title: 12.1
Fire Services Review
Item Page Number: 28
Menifee Mayor and City Council
December 3, 2025
Page
958 of 966
Docusign Envelope ID: F15A8329-DDDB-405E-879D-9BE11DBB6EBC Contract ID #FPARC-91875-001-08/26
c. Any other information the CONTRACTOR deems necessary to aid in the analysis of the COUNTY'S existing service level platform f!l1d the desired service level
3.0 SERVICE DELIVERY ANALYSIS
3.1 Riverside County Population and Development Growth Projections:
1. CONTRACTOR shall provide population and development growth projections 10 years from the date of the final SOC report. Areas to be evaluated include:
a. Predicted demographic changes.
b. Census data.
c. Development activities and projections.
2. CONTRACTOR shall identify how future growth will impact emergency services performance and what measures should be taken to ensure effective performance in the future.
3.2 Description of Community Served:
1. CONTRACTOR shall provide an overview of the organization and community served. At a minimum, the CONTRACTOR shall provide the following service in completion on the assessment:
a. Service area general population and demographics
b. History, formation and general description of the Department c. Governance and lines of authority
d. Organizational design
e. Operating budget, funding, fees, taxation and financial resources f. Description of the current service delivery infrastructure g. Conduct internal and external stakeholder meetings with COUNTY, city partners along with citizen groups
3.3 Review of Services Provided:
1. CONTRACTOR shall evaluate the services provided by the COUNTY. Areas to be evaluated include:
a. Firefighter/EMS staff distribution and assignment
b. Administration and support staffing levels
c. Operational staffing levels
d. • Staff allocation to various functions and divisions e. Staff scheduling methodology
f. Assignment of duties and responsibilities
g. Current/draft perfonnance goals, objectives and measures RFP #FPARC-392 Page 21 of28
Form #116-310 - Dated: 3/21/2019
Item Title: 12.1
Fire Services Review
Item Page Number: 29
Menifee Mayor and City Council
December 3, 2025
Page
959 of 966
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
2. CONTRACTOR shall analyze and determine if activities present impediments to response performance or if time is available to increase the amount of work done in these areas by response personnel.
3.4 Capital Assets:
I. CONTRACTOR shall review current capital assets and shall report on the current condition of the asset and its remaining useful life or continued use in future service delivery. Areas to be evaluated include, but not limited to:
a. Facilities - current station locations and future station consideration:
i) Analysis of existing station location
ii) Staff facilities
iii) Design and code compliance
iv) Safety and efficiency
v) Environmental issues and future location viability
b. ApparatusNehicles - CONTRACTOR shall review and make recommendations regarding inventory of apparatus and equipment. Areas to be evaluated include:
i) Age, condition and serviceability
ii) Distribution and deployment
iii) Replacement plans
3.5 Commuuity Expectations aud Performance Goals:
I. CONTRACTOR shall examine and document the levels of service historically provided to the communities served by the COUNTY. Within this analysis, the service area shall be evaluated based on population density and fire management zones that shall be used in the development of future performance objectives.
3.6 Community Risk Assessmeut:
I. CONTRACTOR shall conduct an analysis of community fire protection risks, growth projections and land use and then interpret their impact on emergency service planning and delivery. The CONTRACTOR shall evaluate the current risk within each of the communities served by the COUNTY and develop a SOC model that best addresses those risks and identifies one or more acceptable response actions.
3.7 Review of Historical System Performance:
I. CONTRACTOR shall conduct observations in areas specifically involved, or affecting service levels and performance. Areas to be evaluated include:
a. Distributiou
i. Overview of the current facility and apparatus deployments strategy RFP #FPARC-392 Page 22 of28
Fonn #116-310 -Dated: 3/21/2019
Item Title: 12.1
Fire Services Review
Item Page Number: 30
Menifee Mayor and City Council
December 3, 2025
Page
960 of 966
Docusign Envelope ID: F15A8329-DDDB-405E-879D-9BE11 D886EBC Contract ID #FPARC-91875-001-08/26
b. Concentration
i. Analysis of response time capability to achieve full effective response force ii. Analysis of staff distribution as related to effective response force c. Reliability
i. Analysis of current workload, including unit hour utilization ii. Review of actual or estimated failure rates
iii. Analysis of call concurrency and impact on effective response force assembly iv. Analysis of call concurrency and impact on resource exhaustion d. Historical Performance Summary
i. Analysis of actual system reflex time performance, analyzed by individual components
e. Mutual and automatic aid systems
3.8 Management and Administrative Assessment:
I. CONTRACTOR shall complete a Management/ Administrative Assessment for all functions, bureaus and operational areas of the COUNTY to include the following:
a. Current and projected workloads 10 years out from date of final SOC report. b. Assess current organizational structure and determine best and most efficient model c. Review current staffing configuration, numbers, and capabilities d. Provide recommended benchmarks for adding additional support staff e. Assess current methodology of assigning responsibilities for contract partner administration. Recommend best and most efficient model
4.0 PERFORMANCE OBJECTIVES AND MEASURES
4.1 Recommendations and Methodologies:
I. CONTRACTOR shall provide recommendations on methodologies to allocate all direct and indirect costs to the COUNTY and all contract partners. The following parameters shall be considered:
a. Recommendations shall be feasible given the COUNTY's current delivery model b. Recommendations shall consider current staffing levels and infrastructure c. Recommendations shall consider the COUNTY's current budgetary constraints
2. Where recommendation and best practices exist outside of 4.l.la-4.1.lc, CONTRACTOR shall include these as alternate recommendations and address staffing, systems and cost analysis necessary to initiate those practices and procedures.
4.2 Compliance Methodology:
RFP #FPARC-392 Page 23 of28
Form #116-310 -Dated: 3/21/2019
Item Title: 12.1
Fire Services Review
Item Page Number: 31
Menifee Mayor and City Council
December 3, 2025
Page
961 of 966
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
1. CONTRACTOR shall develop a methodology that will allow the COUNTY to Continually measure future performance which include, but not limited to:
a. Records Management System usage policies
b. Assignment of Oversight responsibilities
c. Schedule of assessments
d. Review requirements
4.3 Final Findings and Recommendations:
1. CONTRACTOR shall provide a final report which is compliant to the requirements of this Agreement. The final report shall include the following key elements:
RFP #FPARC-392
a. A determination of the levels of service to be provided throughout the COUNTY's jurisdiction
b. A community risk assessment that identifies fire, EMS and non-fire risks common and/or unique to the COUNTY
c. An analysis of the COUNTY's current response capability in terms of time, equipment, and on-scene performance
d. An analysis which describes how COUNTY resources are allocated and deployed and recommendations to maximize emergency response effectiveness throughout the COUNTY's service delivery area
e. An analysis which defines the best and most appropriate allocation method by which current costs should be shared amongst all cooperating partners f. Final projections: provide 10-year fiscal projections for COUNTY growth at 2-year intervals.
Form #116-310-Dated: 3/21/2019
Item Title: 12.1
Fire Services Review
Item Page Number: 32
Menifee Mayor and City Council
December 3, 2025
Page
962 of 966
Docusign Envelope ID: F15A8329-DDDB-405E -B79D-9B E11 DBB6EBC 2 CRA-SOC
Management
3 and
Administrative
Assessment
4 Fiscal Review
5 Mid.Project
Review
Prepare and
6 Deliver the
Draft Report
Prepare and
7 Deliver the
Final Report
8 Application to
Accreditation
I
Issue Document
Request
Mid-Project Briefing
Planning Tools
Implementation
RFP #FPARC-392
Form #116-310 - Dated: 3/2 1/2019
Contract ID #FPARC-91875-001-08 /26
EXHIBIT B
PROJECT TIMELINE
Project Start-Up
Meeting
Draft Reports
Fiscal Projections
Report Completion
On-Site Stakeho lder
Listening Meetings
Deliver Final SOC
CRA
On-Site Hazard, Risk,
Geography Review
Meetings
Final Report
Presentation
CPSE Accreditation Application Subm ission
Item Title: 12.1
Fire Services Review
Item Page Number: 33
Menifee Mayor and City Council
December 3, 2025
Page
963 of 966
Docusign Envelope ID: F15A8329-DDDB-405E-B79O-9BE11 DBB6EBC Contract ID #FPARC-9 1875-001-08/26
Line#
1 2
3 4
5 6
7 8
9 10
11 RFP #FPARC-392
EXHIBITC
PAYMENT PROVISIONS
Total # of Hours to
Position/ Activitt Hourlv Rate Comolete Proiect
Stewart Gary/ Public
Safety Principal, Project $302.09 192
Director
Samuel Mazza/ Senior Fire $290.47 164 & EMS Specialist
Mike Dyer/ Senior Fire & $261.43 56 EMS Specialist
Chris Heiser/ Senior Fire $261.43 40 & EMS Specialist
Landon Stallings/ Senior $238.19 158 Fire & EMS Specialist Lisa Shaffer/ Local
Government Specialist; $226.57 122
Pro ject Manager
Andy Green/ Local
Government Fiscal $26 1.43 147
Specialist
Andy Okoro/ Local
Government & Fiscal $238.1 9 91
Specialist
Stacey Bristow/Local
Government and $238. 19 44
Engagement Specialist
Homer Robertson/ Senior $226.57 30 Fire & EMS Specialist '
Thomas Breyer/ Senior $226.57 30 Fire & EMS Specialist
Form # 116-310 - Dated: 3/21/2019
Total Cost
$58,000.65
$47,636.75
$14,639.89
$10,457.06
$37,633.89
$27,64 1.60
$38,429.71
$21,675.22
$10,480.32
$6,797.11
$6,797.11
Item Title: 12.1
Fire Services Review
Item Page Number: 34
Menifee Mayor and City Council
December 3, 2025
Page
964 of 966
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
12 Janav Wilk/EMS Soecialist $226.57 34 $7,703.40
13 John Vance/Fire & EMS $226.57 49 $11,101.97 Soecialist 14 Mathew Rush/ Senior Fire $226.57 94 $21,297.62 & EMS S oecialist Lorna Vogt/ Public Works
15 Specialist; Fleet & $226.57 58 $13,141.09
Facilities Soecialist
16 Michael Fay/ Statistical $226.57 16 $3,625.13 Specialist 17 Ben Silver/ Geo-Mapping $261.43 85 $22,221.26 Specialist 18 Chad Jackson/President $302.09 28 $8,458.43
19 Various - Risk Assessment $203.33 58 $11,793.31 Data Analvsis 20 Various/Report Project $162.66 85 $13,826.28 Administration 21 Various/ Administrative $116.19 56 $6,506.48 Sunnort Total Cost*: $399.864.28
1. The awarded contractor shall provide Standards of Cover and Community Risk Assessments at the fixed rates offered.
2. CONTRACTOR shall submit the first monthly invoice for project advance upon execution of the contract.
3. CONTRACTOR shall submit a time-and-materials monthly billing schedule up to the not-to-exceed cost, including a 10 percent (10%) project advance.
4. CONTRACTOR'S invoices are payable within thirty (30) days. CONTRACTOR'S billing terms are net thirty (30) days plus two percent (2%) for day thirty-one (31) and two percent (2%) per month thereafter.
RFP #FPARC-392 Page27 of28
Form #116-310-Dated: 3/21/2019
Item Title: 12.1
Fire Services Review
Item Page Number: 35
Menifee Mayor and City Council
December 3, 2025
Page
965 of 966
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08 /26
5. CONTRAC TOR shall send both the monthly written status report and invoice electronica lly to [email protected] . gov.
Hourly Rates*
* All-inclusive hourly rates consist of the following: Travel Expenses of $27,397 for on-site visits and meeting s needed to gather information for the project and to explain/present the project 's findings and recommendation s.
* The all-inclusive hourl y rates also incorporate a $2,500 geographic mapping fee.
RFP #FPARC-392 Page 28 of28
Form #116-310 - Dated: 3/21/20 19
Item Title: 12.1
Fire Services Review
Item Page Number: 36
Menifee Mayor and City Council
December 3, 2025
Page
966 of 966