Agenda packet — Mountain View City Council, June 23, 2026 (part 2 of 7)

Council Policy A-10 (currently $253,000 per vendor per CIP project), necessitating City Council approval for the proposed amendment.

ANALYSIS
The proposed amendment would establish a baseline of two fellows per fiscal year for the extended term for an annual cost of up to $187,442. Fellows serve 10-month terms from September through June and support implementation of special projects focused on decarbonization and community engagement. The three-year extension would maintain continuity of fellowship support while reducing the need for repeated Council actions for future contract extensions.

Continuation of the program remains subject to annual budget availability and City discretion.

The City may elect not to fund or proceed with fellows in any given fiscal year. In such cases, the associated annual expenditures would not be incurred.

Past Climate Fellow Work and Accomplishments
Climate Fellows have played an important role in advancing the City’s sustainability goals by expanding program capacity, supporting broader community outreach, and helping accelerate implementation of key initiatives. The Climate Fellows program provides dedicated support that enables City staff to focus on high-priority sustainability initiatives that require technical expertise and significant staff time. In addition to supplementing staff capacity, Climate Fellows help address emerging program needs and implementation gaps through research, technical assistance, and community engagement.

Climate Fellows have contributed to a number of significant sustainability accomplishments and initiatives, including:
• Supporting greenhouse gas emissions inventory development and completion of the City’s CDP (an environmental disclosure organization formerly called the Carbon Disclosure Project) questionnaire and reporting;
• Supporting training on electric landscaping equipment and smart electric vehicle charging technologies;
• Assisting with the development and implementation of the grant-funded Extreme Heat Community Preparedness Program, including delivery of heat resiliency toolkits and community outreach to residents most vulnerable to extreme heat; • Supporting implementation and outreach for the City’s “Year of the Water Heater” campaign; 191
Amendment to Strategic Energy Innovations Agreement for Climate Fellow Services June 23, 2026

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• Assisting with Green Business certification for City facilities; • Supporting research and design of a grant-funded electric vehicle charging rebate adder program for multi-family housing;
• Assisting with launch activities and outreach for the City’s e-bike rebate program pilot; • Developing plant-based eating outreach campaigns, educational materials, and community events;
• Conducting targeted research and analysis on priority topics, including outreach strategies, cool pavement approaches, and trends in building electrification permit activity across the City over time; and
• Supporting planning, outreach, and delivery of sustainability programming and activities for the City’s Earth Day Festival.

FISCAL IMPACT
There is sufficient funding in the Sustainability Project Capital Improvement Program (CIP), Project 20-99, to support the proposed amendment to the professional services agreement with Strategic Energy Innovations for Climate Corps Fellow services. The amendment would increase the agreement by $503,385.45, resulting in a revised not-to-exceed amount of $735,824.45. The increased contract amount can be accommodated within existing project appropriations, and no additional appropriation is required.

LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-toplay-limits-and-prohibitions.html 192
Amendment to Strategic Energy Innovations Agreement for Climate Fellow Services June 23, 2026

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Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

SUBJECT TO THE LEVINE ACT
☒ Material contract modification or amendment

ALTERNATIVES

1. Approve a shorter extension of one or two fiscal years; however, this would require additional Council actions and increase administrative workload over time;

2. Direct staff to reduce the number of Climate Corps Fellows to one per fiscal year, which would decrease program capacity and scope of services;

3. Do not amend the agreement with Strategic Energy Innovationsresulting in discontinuation of the Climate Corps Fellow Program upon expiration of the current term; or

4. Provide other direction.

PUBLIC NOTICING— Agenda posting.

Prepared by:

Lauren Anderson
Sustainability Analyst II
Reviewed by:

Danielle Lee
Chief Sustainability and Resiliency Officer
Approved by:

Audrey D. Seymour
Assistant City Manager
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City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 205980, Version: 1
Public Safety Building, Project 20-49-Various Actions

1. Adopt a Resolution of the City Council of the City of Mountain View Authorizing Temporary Closure from Public Access to Parking Lot No. 11 for a Minimum of 66 Consecutive Months Beginning October 2026, to be read in title only, further reading waived (Attachment 1 to the Council Report).

2. Approve the removal and mitigation of 40 Heritage trees at a 2:1 tree replacement ratio with 24” box trees for Public Safety Building, Project 20-49.

3. Approve plans and specifications for Public Safety Building Package 1 - Selective Demolition, Site Preparation, and Utilities Coordination, Project 20-49, and authorize staff to advertise the project for bidding.

4. Authorize the City Manager or designee to award a construction contract to the lowest responsive, responsible bidder if the bid is within the estimated project costs for Package 1 of Public Safety Building, Project 20-49, of $5,500,000. Approximately 12.4% of the total costs from preliminary design through construction for the Public Safety Building, Project 20-49, will be funded by the Shoreline Regional Park Community Fund.

City of Mountain View Page 1 of 1 Printed on 6/18/2026
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DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Public Works Department
TITLE: Public Safety Building, Project 20-49–
Various Actions

RECOMMENDATION

1. Adopt a Resolution of the City Council of the City of Mountain View Authorizing Temporary Closure from Public Access to Parking Lot No. 11 for a minimum of 66 Consecutive Months beginning October 2026, to be read in title only, further reading waived (Attachment 1 to the Council Report).

2. Approve the removal and mitigation of 40 Heritage trees at a 2:1 tree replacement ratio with 24” box trees for Public Safety Building, Project 20-49.

3. Approve plans and specifications for Public Safety Building Package 1 – Selective Demolition, Site Preparation, and Utilities Coordination, Project 20-49, and authorize staff to advertise the project for bidding.

BACKGROUND
The existing Police and Fire Administration facility opened in 1980, and houses fixed Police Department operations, Emergency Dispatch, the Fire Chief and Deputy Fire Chief, support staff, and the Emergency Operations Center. The building has reached the end of its useful life. For many years, the building has been undersized as the Public Safety operations have grown and changed over the past four and a half decades. The construction type and layout, concrete block walls, and complex roof and skylights in the existing building have made interior layout adjustments challenging and costly during changes in operations and staffing arrangements.

Additionally, it was designed prior to the Essential Service Seismic Safety Act of 1986 and does not meet current seismic standards for such critical facilities. 195
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The project would replace the existing facility with a completely new building on the same site.

The new facility would be located at 1000 Villa Street at the corner of Villa and Franklin Streets in the Public Facility zoning district (see Figure 1). The 4.3-acre site is occupied by the City’s current approximately 44,000-square-foot Police/Fire Administration Building and associated site improvements.

There have been multiple Council actions and other milestones related to the project, as shown in Table 1.

Figure 1: Location Map and Current Building Configuration “CITY LOT 11”

1.3 Acres
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Table 1: Council Actions and Other Milestones
Date Action/Milestone
December 5, 2023 Council took the following actions:

1. Approved the revised project scope and site plan.

2. Selected “Civic Americana” as the architectural conceptual design for the building.

3. Approved a Public Art budget increase from $400,000 to $1 million.

May 14, 2024 Council authorized the City Manager or designee to execute the Community Workforce Agreement with the Santa Clara and San Benito Counties Building and Construction Trades Council. On July 5, 2024, the City executed the Community Workforce Agreement. Public Safety Building, Project 20-49, is listed as one of the five projects subject to this agreement.

June 25, 2024 Council voted to place a revenue measure (Measure G) on the November 2024 ballot to secure additional funding for the Public Safety Building project as well as other projects to meet priority community needs.

November 5, 2024 The voters passed revenue Measure G with over 72% voting in favor of the measure.

December 17, 2024 Council took the following actions.

1. Approved the revised project scope, which reduces the size of the parking garage and shooting range and incorporates a phased approach for the shooting range.

2. Approved a Public Art Budget decrease from $1 million to $400,000.

3. Directed staff to return to the Council with a funding plan for the project.
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Date Action/Milestone

4. Directed staff to conduct value engineering for staging and/or construction logistics for potential additional project cost savings.

November 4, 2025 Council adopted a resolution that certified the Environmental Impact Report for the Public Safety Building and adopted findings related to Environmental Impacts, Mitigation Measures, and Alternatives, and adopted a Statement of Overriding Considerations and a Mitigation Monitoring and Reporting Program.

January 27, 2026 Council authorized the City Manager or designee to execute a professional services agreement with Kitchell/CEM, Inc. a California Corporation (Entity No. C0973818), to provide pre-construction services, construction management, Leadership in Energy and Environmental Design (LEED) commissioning, and special inspection services for the Public Safety Building, Project 20-49, in a not-to-exceed amount of $6,886,000.

April 14, 2026 Council took the following actions.

1. Approved the Public Safety Building development financing plan.

2. In its capacity as the Board of Directors of the Shoreline Regional Park Community, adopted a resolution amending the Fiscal Year 2025-26 Adopted Budget to transfer and appropriate $25,500,000 from the Shoreline Regional Park Community Fund to CIP 20-49, Public Safety Building, Design.

3. Adopted a resolution amending the Fiscal Year 2025-26 Adopted Budget to appropriate $2,000,000 in the General Operating Fund for a transfer to the Public Safety Building Reserve.

April 28, 2026 Council took the following actions.

1. Adopted a Resolution finding that the Issuance of the Lease Revenue Bonds Will Result in Significant Public Benefits; Declaring the Intention to Reimburse Expenditures on the Public Safety Building Project made prior to issuance of the Lease Revenue Bonds; Approving the Issuance and Sale of the Lease Revenue Bonds in an Aggregate Principal Amount Not to Exceed
$140,000,000; Approving Related Documents, Including a Site Lease, Lease Agreement, Bond Purchase Agreement and
Continuing Disclosure Certificate; Approving a Preliminary Official 198
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Date Action/Milestone
Statement and Authorizing Distribution of the Preliminary Official Statement and a Final Official Statement; Appointing Bond Counsel, Disclosure Counsel and Municipal Advisor in Connection with the Lease Revenue Bonds; and Authorizing Official Actions.

2. Resolution of the City of Mountain View Capital Improvements Financing Authority Board of Directors Authorizing the Issuance and Sale of Lease Revenue Bonds to Provide Financing for a Public Safety Building Project to be Owned and Operated by the City of Mountain View, Approving Related Documents and Directing Related Actions.
.

Revenue Bond Issuance
On April 28, 2026, the City Council authorized the issuance of the City of Mountain View Capital Improvements Financing Authority Lease Revenue Bonds, Series 2026, in a not-to-exceed amount of $140.0 million to finance construction of the new Public Safety Building. The bonds were successfully priced on May 6, 2026, and received strong investor demand, with orders totaling more than four times the amount offered. As a result, yields were reduced in several maturities, resulting in a true interest cost of approximately 4.31%. The financing generated approximately $135.0 million in project funding for construction and related project costs. With bond proceeds now available, staff recommends authorizing the issuance of Bid Package 1 to advance construction of the Public Safety Building project.

Project Packages and Phasing Approach
Due to the significant complexity of the project, the project will be delivered using three bid packages, constructed in phases:

Package 1 - Selective Demolition, Site Preparation, and Utility Coordination:

The new building will be constructed along the site’s Villa Avenue frontage. This requires the selective demolition of a portion of the front of the existing facility and public parking lot, site clearing, grading, and building pad preparations for the next phase. Temporary public parking will be constructed on a portion of the Lot 11 parking lot. The remainder of the existing police and fire administration facility will maintain full operations during construction. This phase is expected to begin in fall 2026 and be completed in spring 2027.
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Package 2 - Public Safety Building and Site Work:

Phase 1 - The main building that will house Police and administrative Fire personnel, and the Emergency Operations Center, will be constructed. The existing facility will maintain full operations during construction, and once the new building is completed, operations will move to the new building. This phase is expected to begin in fall 2027 and be completed in fall 2029.

Phase 2 - With the existing building fully vacated, construction of a secure parking lot for staff and marked vehicles will be constructed on Lot 11, after which the existing building and secure parking areas will be demolished. Work on this phase is anticipated to begin in fall 2029 and be completed in spring 2030.

Phase 3 - Construction of the new public parking area and site improvements within the existing secured parking area will be implemented. This phase is expected to begin in spring 2030 and be completed in fall 2030.

Package 3 - Parking Garage Construction:

While the Package 2 – Phase 3 site work is being constructed, a separate contract will be awarded for the new structured parking garage and cold shell of the future firing range on the upper level. Portions of this work involve off-site pre-cast and structural system fabrication, followed by on-site installation and construction once the site is cleared and ready. This phase is expected to begin in spring 2030 and be completed in summer 2031.
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The final design site plan is shown in Figure 2, depicting the site’s configuration after completion of all three construction packages.

Figure 2: Final Design Site Plan

1. 75,000 square foot building

2. Corner public entry plaza

3. Public event plaza

4. Public parking

5. K9 training area

6. Secure staff surface parking

7. Secure staff parking structure

8. Shooting range cold shell (top level)

9. Second Public Safety vehicle access

10. Future City use (0.6 acre)
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ANALYSIS
Package 1 is the first bid package for the project which initiates the required advance work needed to prepare for the construction of main building (Package 2). Package 1 will construct the elements shown in Figure 3.

Figure 3: Package 1 – Scope of Work

1. Lot 11 - Temporary Public Parking

2. Lot 11 – Temporary Contractor Staging

3. Temporary Accessible Parking Stall

4. Site Clearing, Tree Removal & Building Pad
Preparation

5. Selective Demolition of Auditorium

6. Limit of Work Line

7. Existing Administration Building and Staff/
Marked Car Parking to remain operational
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Temporary Closure of Parking Lot 11
The utilization of the City’s Parking Lot 11 (Lot 11) for construction activities is a critical component of the Public Safety Building project, resulting in substantial cost savings for the project. The temporary reconfiguration and closure of Lot 11 is necessary to efficiently construct all phases of the project. For an estimated duration of approximately 66 months, beginning in October 2026, a majority of Lot 11 will be closed to public use to accommodate construction activities and staff parking operations needed for the project. Closure of Lot 11 will begin with Package 1.

As part of the implementation of the new Public Safety Building project, Lot 11 will be reconfigured in phases to support construction activities while maintaining essential parking for staff and visitors to the existing Police and Fire Administration Building. A portion of Lot 11 (as shown in Figure 3) will be designated for temporary visitor parking to serve the existing Police and Fire Administration Building. The remaining area will be used for construction trailers, staging, and laydown to support early site work.

During the final phase of bid Package 2, Lot 11 will transition to staff parking to support ongoing operations. The temporary visitor parking area may continue to be available for limited public use, depending on construction sequencing and site conditions, including completion of the new Public Safety Building public parking area.

Lot 11 will be returned to public use at the conclusion of the entire project.

Staff recommends Council adopt a resolution authorizing the temporary closure of Lot 11 for the duration of construction, starting in October 2026, to facilitate the construction of the Public Safety Building project.

Urban Forestry Board
In order to construct the project on the same site as the current active building, it is necessary to remove 40 Heritage trees. The project team has made every effort to preserve existing Heritage trees where feasible. However, due to the constraints of constructing a new Public Safety Building on the same site as the existing facility, while maintaining ongoing operations, the design balances tree preservation with essential site and building requirements. Design flexibility was further limited by the need to accommodate construction phasing, contractor access, elevation and grading changes, and the City’s utility easement along the Evelyn Drive frontage, which restricts the planting of new trees.

The City’s Arborist conducted a site visit to evaluate the feasibility of transplanting existing trees.

No trees within the project area were found to be optimal candidates for transplanting.

Therefore, planting new trees as a mitigation measure is recommended over transplanting trees. 203
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On March 17, 2026, and May 13, 2026, the project was presented to the Urban Forestry Board (UFB), and the UFB reviewed the landscaping plan identifying tree removals, native species replacement trees, and their respective planting locations (see Attachment 2). At the May 13, 2026, meeting, the UFB recommended Council approve the staff recommendation to mitigate the removal of 40 Heritage trees at a 2:1 ratio with 24” box trees and to substitute four Regal Prince Oaks on Villa Street with appropriate native trees. In addition, the UFB also recommended that staff explore other substitutions, with a preference for native trees, to be determined by the City Arborist prior to City Council approval. While some tree removals will be needed for Package 1, the balance of the tree removals and replacement tree plantings will take place with Packages 2 and 3. Therefore, final recommendation on the replacement tree species will be forwarded to Council in spring 2027 as part of the recommendation for plans and specifications approval for Package 2, which will include the final building and site improvement designs.

The project will also remove and replace 35 non-Heritage trees at a 1:1 ratio with 24” box trees and add three additional native trees to replace a 2022 deceased Heritage tree and to increase the tree count for the project. In total, 118 new trees will be planted on-site at the completion of the project.

Public Art
Commencing in fall 2026, staff will begin coordination with the Visual Arts Committee (VAC) to identify project opportunities for integration of Public Art and the issuance of a Call for Artists.

Staff anticipates artist selection will be considered by the VAC in early 2027 and forwarded to Council for approval in late spring 2027. This schedule provides time for the selected art to be designed and fabricated in time for the main building's anticipated completion in the fall of 2029.

The public art component of this project has a budget of $400,000.

Next Steps
The plans and specifications for the Package 1 portion of the project are complete. Should Council approve the recommended actions, staff will advertise the project for construction. If a responsive bid within the project budget is received, construction of Package 1 is anticipated to begin in fall 2026 and be completed in spring 2027. Staff will return to Council in fall 2026 to update Council on the main building architectural design and request approval of the parking garage concept design. In spring 2027, staff will seek Council approval of the plans and specifications for Package 2.
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Environmental Clearance
On November 4, 2025, Council adopted a resolution that certified the Environmental Impact Report for the Public Safety Building and adopted findings related to Environmental Impacts, Mitigation Measures, and Alternatives, and adopted a Statement of Overriding Considerations and a Mitigation Monitoring and Reporting Program.

FISCAL IMPACT
On April 14, 2026, Council approved a funding strategy for the project from the following sources:

Table 2: Total Project Funding Sources
Funding Source Amount
Bond Financing (supported by Measure G and Ameswell Revenue) $135,000,000 Public Safety Building Reserve $34,000,000
Shoreline Regional Park Community $25,500,000
CIP Reserve $6,800,000
Construction Tax Fund $2,000,000
GOF Fiscal Year 2025-26 Recommended Budget Action $2,000,000 TOTAL PROJECT FUNDING SOURCES $205,300,000
While the City Council has approved a total project funding plan of $205.3 million, the project is currently funded in the amount of $41.8 million. As project packages and agreements are approved, staff will return to the City Council to appropriate and add funding from the approved funding sources to the project budget as necessary.

Due to the phased nature of the project and use of multiple bid packages, the project includes unique fiscal control opportunities not typically available on projects that are not phased. As responsive bids are received for Packages 1 and 2 and construction costs are confirmed, the City will have the opportunity to evaluate whether sufficient funding remains to construct the garage component of the project (Package 3). If bids for the main building (Package 2) are substantially higher than anticipated, the garage component (Package 3) could be removed from the scope, if necessary, to maintain the project within the approved budget. Staff will return to Council as each bid package is prepared for advertisement for monetary bids, including updated financial impacts and corresponding recommendations.
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The estimated cost for Package 1 is as follows:

Table 3: Estimated Project Costs (Package 1 only)
Construction (including contingency) $4,020,000
Project Management 361,000
Consultant Services 400,000
Construction Inspection and Testing 312,000
Permits and Miscellaneous 20,000
Package 1 Contingency 51,000
Subtotal $5,164,000
City Administration $336,000
TOTAL ESTIMATED COST $5,500,000
There is sufficient funding available within the existing project budget for the recommended actions and no additional appropriation is requested at this time.

Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

EXEMPT FROM THE LEVINE ACT
☒ Competitively bid contract

CONCLUSION
Council approval of the Public Safety Building, Package 1 (selective demolition, site preparation, and utility coordination), enables this first element of the project to advance into the bidding phase, initiating the work needed to prepare for the construction of the main building (Package 2). Temporary closure of Parking Lot 11 provides substantial project cost savings and efficient use of this parking lot to construct the project. Forty Heritage trees require removal at 206
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the site to accommodate the planned buildings and will be mitigated at a 2:1 replacement ratio with 24” box trees. Package 1 construction activities are estimated to begin in fall 2026 and be completed in spring 2026.

ALTERNATIVES

1. Do not adopt a resolution authorizing the temporary closure of Lot 11 for and direct staff to and direct staff to identify an alternative staging and parking area necessary to support the construction of the Public Safety Building project, resulting in increased project costs.

2. Do not approve the removal and mitigation of 40 Heritage trees at a 2:1 tree replacement ratio with 24” box trees and direct staff to provide a revised tree replacement ratio.

3. Do not approve the plans and specifications and direct staff to defer the project.

4. Provide other directions.

PUBLIC NOTICING— Agenda posting
Prepared by:

Naveen Govind
Senior Project Manager
Reviewed by:

David Printy
Principal Project Manager
Edward Arango
Assistant Public Works Director/City
Engineer
Approved by:

Jennifer Ng
Public Works Director
Audrey D. Seymour
Assistant City Manager
cc: APWD—Arango, PPM-Printy, SPM—Govind, SMA—Goedicke, SMA—Nuñez, PA—Li, [email protected], File (20-49)
Attachments: 1. Resolution for the Temporary Closure of Parking Lot 11

2. Tree Planting Plan
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Attachment 1

CITY OF MOUNTAIN VIEW
RESOLUTION NO. ______
SERIES 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW AUTHORIZING TEMPORARY CLOSURE FROM PUBLIC ACCESS TO PARKING LOT NO. 11 FOR A MINIMUM OF 66 CONSECUTIVE MONTHS BEGINNING OCTOBER 2026 WHEREAS, the City Council approved the CIP 20-49, Public Safety Building Project, design and construction of a 75,000 square foot New Public Safety Building and a three-story Parking Garage at 1000 Villa Street; and
WHEREAS, the City Council approved the PS&E of the CIP 20-49, Public Safety Building Project, Package 1 – Selective demolition, site preparation, and utility coordination on June 9, 2026; and
WHEREAS, project-specific conditions stated on CIP 20-49, Public Safety Building, June 9, 2026, City Council Memo, use of Parking Lot No. 11 is proposed for temporary visitor parking, construction staging, and Police and Fire staff temporary parking, and council approval is required for use of the parking lot; and
WHEREAS, twenty-five parking spaces are needed to provide temporary visitor parking for the existing Police and Fire Admin building; and
WHEREAS, fifty-three parking spaces are needed to support long-term construction material staging for materials for CIP 20-49 Public Safety Building Project, construction; and WHEREAS, Mountain View City Code Section 19.67 prohibits the obstruction of streets or parking lots from free use; and
WHEREAS, Parking Lot No. 11, in the block bounded by Franklin Street and Villa Street is a suitable temporary location for visitor parking, to temporarily stage and transport construction materials, and provide temporary Police and Fire staff parking; now, therefore, be it RESOLVED: by the City Council of the City of Mountain View that, pursuant to Mountain View City Code Section 19.92, seventy-eight spaces within Parking Lot No. 11 are hereby temporarily closed for 66 months commencing October, 2026, as set forth in the recitals above and as may be amended and/or scheduled, to enable the use of Parking Lot No. 11 for visitor parking, to temporarily stage and transport construction materials, and provide temporary Police and Fire staff parking; and be it
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FURTHER RESOLVED: that posting and closure of the 78 parking spaces shall not occur prior to the execution of the construction contract agreement with the City of Mountain View and issuance of Notice to Proceed (“NTP”) to the contractor; and be it FURTHER RESOLVED: that staff is hereby directed to post appropriate signage to notice the temporary closure of 78 parking spaces within Parking Lot No. 11 and provide notification closure prior to October, 2026.
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PUBLIC SAFETY BUILDING - TREE PLANTING PLAN
Attachment 2
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City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206139, Version: 1
Amendment to the Agreement with Optony Inc. for Technical Support on Solar Energy and Battery Storage Projects
Adopt a Resolution of the City Council of the City of Mountain View Authorizing the City Manager or Designee to Amend the Professional Services Agreement with Optony Inc. to Increase Compensation by $32,950 for Technical and Financial Advisory Support Services for Municipal Solar and Battery Storage Projects, for a total Not-to-Exceed Amount of $285,950, to be read in title only, further reading waived (Attachment 1 to the Council report).

City of Mountain View Page 1 of 1 Printed on 6/18/2026
powered by Legistar™211
DATE: June 23, 2026
CATEGORY: Consent
DEPT.: City Manager’s Office
TITLE: Amendment to the Agreement with
Optony Inc. for Technical Support on Solar
Energy and Battery Storage Projects

RECOMMENDATION
Adopt a Resolution of the City Council of the City of Mountain View Authorizing the City Manager or Designee to Amend the Professional Services Agreement with Optony Inc. to Increase Compensation by $32,950 for Technical and Financial Advisory Support Services for Municipal Solar and Battery Storage Projects, for a Total Not-to-Exceed Amount of $285,950, to be read in title only, further reading waived (Attachment 1 to the Council report).

BACKGROUND
Solar Energy and Battery Storage System Projects
The City is evaluating the potential installation of solar energy and battery storage systems at Mountain View City Hall, the Mountain View Public Library, and the Rengstorff Park Aquatics Center. These projects are intended to reduce long-term utility costs, lower greenhouse gas emissions, and leverage federal clean energy incentives available through the Inflation Reduction Act (IRA) of 2022 (P.L. 117-169), including the Direct Pay provisions available to public agencies.

The Direct Pay provisions offer clean energy tax credits that amount to 30% of eligible costs related to qualifying solar and battery storage projects.

Recent federal actions, including the “One Big Beautiful Bill Act” signed into law on July 4, 2025 (P.L. 119-21), have accelerated the phaseout or elimination of certain clean energy tax incentives earlier than previously anticipated, creating uncertainty regarding the future availability of these funding opportunities. Under current federal requirements, eligible projects must be completed and placed into service by December 31, 2027, to qualify for applicable incentives. Prior to these federal actions, the Direct Pay incentives were anticipated to remain available through 2032.

The City recently completed solar energy installations at the Mountain View Senior Center, Mountain View Sports Pavilion, and Whisman Sports Center in April 2026. These projects had an estimated total project cost of approximately $6 million and are projected to generate nearly $10 212
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million in utility cost savings over the next 20 years. The City expects to receive approximately $1.5 million to $1.8 million in Direct Pay funding associated with these projects, depending on final project costs.

Following recent announcements regarding the accelerated phaseout of Direct Pay incentives, staff promptly began evaluating additional solar energy and battery storage opportunities at other City facilities.

Procurement Process and Consultant Support
The City issued a competitive Request for Proposals (RFP) on February 13, 2026, for the design and installation of solar energy systems, with an option for battery storage, at Mountain View City Hall, the Mountain View Public Library, and the Rengstorff Park Aquatics Center. The procurement process is currently in the final stages of evaluation to identify a recommended design-build vendor to begin contract negotiations.

Optony Inc. (Optony) specializes in distributed energy resources, including solar energy, battery storage, fleet electrification, and clean energy incentive programs for public agencies. Optony has been supporting the City under an existing agreement originally executed on December 15, 2022, to provide technical assistance for municipal decarbonization initiatives, including fleet electrification planning, grant applications, and participation in PG&E fleet electrification programs. Most recently, Optony has supported the City’s solar energy and battery storage procurement effort through development of the design-build RFP, assistance with solicitation activities, and evaluation of proposals.

As the City advances toward contract negotiations with the recommended vendor for the solar energy and battery storage projects at City Hall, the Library, and the Rengstorff Park Aquatics Center, additional consultant support is needed to assist with technical negotiations and provide information to assist staff on key contract terms. Optony is uniquely positioned to provide continuity and technical expertise during the contract negotiation phase.

City Council Approval Required
Staff recommends increasing the Optony agreement amount by $32,950 to provide technical assistance during contract negotiations with the solar energy and battery storage vendor selected through the current procurement process. The contract with the chosen vendor is expected to be presented to the City Council for approval in September 2026.

City Council approval is required to amend the agreement with Optony because the total agreement amount resulting from the proposed amendment would exceed the City Manager’s 213
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signing authority under Council Policy A-10. Continuing services with Optony will provide continuity and technical expertise during a time-sensitive phase of the project and support the City’s efforts to maintain eligibility for available federal Direct Pay incentives, which require project completion by the end of 2027.

ANALYSIS
Optony Scope of Work
The proposed amendment would provide continued technical and financial advisory support during the contract negotiation phase of the City’s proposed solar energy and battery storage projects at City Hall, the Library, and the Rengstorff Park Aquatics Center. This support would assist staff in securing the most advantageous vendor agreement for the City through evaluation of contract terms, financial assumptions, financing structures, and implementation strategies that align with the City’s operational and financial objectives. The scope of work also includes evaluating financing approaches that could allow the City to pursue these projects with no upfront capital cost while maximizing available federal and state incentives and long-term utility savings.

Optony has supported the project through the solicitation and proposal evaluation process and is well-positioned to assist the City during contract negotiations, given their familiarity with the project scope, financial assumptions, and procurement history. Continuing these services will support timely project implementation and coordination as the City advances the proposed solar and battery storage projects toward Council consideration.

The proposed amendment would increase the agreement amount by $32,950, resulting in a total not-to-exceed contract amount of $285,950.

Project Schedule
If approved, the amended agreement with Optony will be executed and contract negotiations with the selected solar contractor will continue through the summer of 2026. Staff anticipates returning to the City Council in September 2026 with the proposed solar energy and battery storage projects for consideration. If the project is approved, construction is expected to begin in late 2026 or early 2027, with completion anticipated by the end of 2027. 214
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FISCAL IMPACT
The proposed amendment to the agreement with Optony Inc. would increase the existing contract by $32,950, resulting in a revised total not-to-exceed amount of $285,950. Sufficient funding for this amendment is available in the Sustainability Project Capital Improvement Program (CIP), Project 20-99. No additional appropriation is required at this time.

Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

SUBJECT TO THE LEVINE ACT
☒ Material contract modification or amendment

ALTERNATIVES

1. Do not authorize the City Manager or designee to execute an amendment to the existing professional services agreement with Optony Inc. for contract negotiation and financial advisory support services for the City’s municipal solar projects, and direct staff to proceed with a competitive procurement process for these services. It should be noted that this approach may result in project delays and could jeopardize eligibility for Direct Pay funding.

2. Provide other direction.
215
Amendment to the Agreement with Optony Inc. for
Technical Support on Solar Energy and Battery Storage Projects June 23, 2026

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PUBLIC NOTICING—Agenda Posting.

Prepared by:

Lauren Anderson
Sustainability Analyst II
Rebecca Lucky
Sustainability Manager
Reviewed by:

Danielle Lee
Chief Sustainability and Resiliency Officer
Approved by:

Audrey D. Seymour
Assistant City Manager
Attachment: 1. Resolution
216
Attachment 1
-1-

CITY OF MOUNTAIN VIEW
RESOLUTION NO.

SERIES 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW AUTHORIZING THE

CITY MANAGER OR DESIGNEE TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH OPTONY INC. TO INCREASE COMPENSATION BY $32,950 FOR TECHNICAL AND FINANCIAL

ADVISORY SUPPORT SERVICES FOR MUNICIPAL SOLAR AND BATTERY STORAGE PROJECTS, FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $285,950
WHEREAS, the City of Mountain View (“City”) is evaluating options for the installation of solar array systems at select municipal facilities to reduce long-term utility costs, reduce greenhouse gas emissions, and advance the City’s sustainability goals; and WHEREAS, under the Inflation Reduction Act (“IRA”) (P.L. 117-169), the City may qualify for certain clean energy tax credits if eligible projects are completed and placed into service by December 31, 2027; and
WHEREAS, the City issued a competitive Request for Proposals (“RFP”) on February 13, 2026, for a design-build solar contract for the installation of solar energy systems and optional battery storage at certain City facilities; and WHEREAS, Optony Inc. (“Optony”) is a qualified clean energy consulting firm that currently supportsthe City’s solar array design-build RFP process, including RFP development, solicitation support, and proposal evaluation; and
WHEREAS, the City is in need of additional specialized advisory services for its designbuild solar contract, including review of project financial assumptions, contract terms, implementation requirements, and related negotiation support services; and WHEREAS, Optony’s prior and ongoing involvement in the project uniquely positions Optony to provide continuity, technical expertise, and timely support without disruption to project schedules or delays associated with transitioning services to another consultant; and WHEREAS, continued technical and financial advisory support services are critical to ensuring the solar projects remain eligible for clean energy tax credits under the IRA and to meeting the City’s implementation schedule; now, therefore, be it RESOLVED: that the City Council of the City of Mountain View hereby authorizes the City Manager or designee to amend the professional services agreement with Optony Inc. to increase compensation by $32,950 for technical and financial advisory support services for municipal solar and battery storage projects, for a total not-to-exceed amount of $285,950. – – – – – – – – – – –
217
City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206145, Version: 1
Resilient Facilities Coalition and Proposition 4 Climate Bond Grants Adopt a Resolution of the City Council of the City of Mountain View Finding That the Action Taken and Activities Approved Herein are Not Projects Subject to California Environmental Quality Act Procedures, and Authorizing the City Manager or Their Designee to: (1) Enter Into a Memorandum of Agreement With the Resilient Facilities Coalition (RFC), a Multi-Organization Coalition for Climate and Community Resilience Projects; and (2) Apply for Grant Funds Available Under California Proposition 4 and Related Programs in an Amount Estimated to be a Maximum of $35.0 Million, Including as a Lead or Partner Agency, to be read in title only, further reading waived (Attachment 1 to the Council report).

City of Mountain View Page 1 of 1 Printed on 6/18/2026
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COUNCIL
REPORT
DATE: June 23, 2026
CATEGORY: Consent
DEPT.: City Manager’s Office
TITLE: Resilient Facilities Coalition and Proposition 4 Climate Bond Grants

RECOMMENDATION
Adopt a Resolution of the City Council of the City of Mountain View Finding That the Action Taken and Activities Approved Herein are Not Projects Subject to California Environmental Quality Act Procedures, and Authorizing the City Manager or Their Designee to: (1) Enter Into a Memorandum of Agreement With the Resilient Facilities Coalition (RFC), a MultiOrganization Coalition for Climate and Community Resilience Projects; and (2) Apply for Grant Funds Available Under California Proposition 4 and Related Programs in an Amount Estimated to be a Maximum of $35.0 Million, Including as a Lead or Partner Agency, to be read in title only, further reading waived (Attachment 1 to the Council report).

BACKGROUND
In July 2024, the California Legislature authorized a $10.0 billion bond measure, the “Safe Drinking Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act of 2024.” The bond measure, Proposition 4, was approved by voters on the statewide ballot in November 2024. The state is authorized to spend $3.5 billion of the funds in fiscal year 2025- 26, and the Governor has proposed appropriating $2.1 billion for fiscal year 2026-27. The bond authorizes spending in several categories, including clean energy and extreme heat mitigation.

Staff seeks City Council approval to join the Resilient Facilities Coalition (RFC), a local multiorganization coalition, and to apply for Proposition 4 Grants and related climate programs with the coalition. City Council approval is required to join the coalition and apply for grants.

ANALYSIS
Proposition 4 Climate Bond and RFC
Proposition 4, the “Safe Drinking Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act of 2024,” or “Climate Bond,” is a significant opportunity to fund highimpact climate mitigation and climate adaptation projects. The bond funds will be 219
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administered by 30 state agencies, departments, and other bodies, primarily through competitive grant opportunities.

Mountain View can increase its competitiveness for Proposition 4 grants by applying for the grants collaboratively with other agencies. Multi-jurisdictional applications demonstrate proactive coordination and a larger, more impactful project scale, which can result in higher application scores.

Mountain View collaborates regularly with other Bay Area agencies and has previously completed joint grant applications to support climate mitigation and adaptation efforts. For example, on March 26, 2024, the City Council adopted Resolution No. 18878, which authorized the City’s participation in the Public Facility Resiliency Implementation Project (PFRIP) group to apply for a competitive United States Environmental Protection Agency (EPA) Climate Pollution Reduction Grant. The coalition was comprised of local jurisdictions including the cities of Cupertino and San Jose, as well as local nonprofit partners. The EPA grant was not awarded and the Memorandum of Agreement committing Mountain View’s participation in the PFRIP group has since expired.

The multi-organizational group has continued to meet to share information on grant opportunities. The group is now seeking formalization as the RFC to allow participating organizations to jointly advance climate resilience, environmental protection, and community-focused infrastructure projects. The City may choose to join the coalition and jointly apply for Proposition 4 Climate Bond grants, as well as other relevant grants related to clean energy, climate adaptation, and climate mitigation. By joining the coalition, the City does not give up its right to apply for grants individually as a City.

RFC Memorandum of Agreement
The proposed Memorandum of Agreement (MOA) establishes the RFC, a collaborative partnership currently being considered among the cities of Mountain View, Cupertino, Morgan Hill, San José, and Sunnyvale, in conjunction with Prospect Silicon Valley1. The purpose of the RFC is to establish a formal framework for regional collaboration on projects to improve the sustainability, resilience, and energy independence of publicly owned facilities. Through this coalition, participating agencies can coordinate planning efforts, share technical expertise and best practices, and jointly pursue external funding opportunities that support climate action and emergency preparedness objectives. 1 Prospect Silicon Valley is a nonprofit focused on advancing clean energy, decarbonization, transportation electrification, and resilient infrastructure solutions through collaboration with local governments, industry partners, and research institutions. They support grant applications, pilot programs, and climate-action initiatives. 220
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The activities of the RFC may include:
• Building decarbonization projects, such as the electrification of heating, cooling, and water-heating systems.
• Installation of renewable energy and battery storage systems. • Development of electric vehicle charging infrastructure for public fleets. • Workforce development and training programs.
• Creation of shared policies, design standards, and guidance documents.

The coalition will also document and share lessons learned from member projects to help accelerate the implementation of greenhouse gas reduction and resilience measures across participating jurisdictions. Initial efforts will prioritize support for disadvantaged and vulnerable communities, as well as facilities critical to emergency response and disaster recovery.

The MOA establishes a mechanism for coalition members to collectively seek grants, rebates, incentives, and other external funding sources. Participation in any specific funding opportunity remains voluntary, and each agency is responsible for securing any required matching funds or cost-share contributions that may be required related to projects they choose to participate in. The MOA clearly states that it does not create a partnership, joint venture, or legally binding obligation to commit funding or resources beyond those separately approved by each participating agency. Any project-specific responsibilities, financial commitments, or grant administration requirements will be addressed through separate agreements as necessary.

Under the governance structure established by the MOA, each participating organization is represented by a designated representative and receives one vote in coalition decisions.

Most actions are determined by a majority vote of the members present and are advisory in nature. The MOA also includes provisions related to indemnification, confidentiality, the admission of new members, and withdrawal from the coalition. Participation in the RFC allows Mountain View to continue collaborating with regional partners on resiliency and decarbonization initiatives while maintaining local control over project selection, funding decisions, and resource commitments.

Potential Grant Opportunities
The set of grants the RFC will pursue is not yet finalized; the coalition is assessing Proposition 4 grant opportunities as more information becomes available. 221
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One promising grant opportunity identified by the coalition is the Transformative Climate Communities (TCC) Program, administered by the California Strategic Growth Council (SGC).

The TCC Program funds community-driven climate projects that are expected to significantly reduce greenhouse gas emissions. The TCC Program's objectives, as stated in the Round 6 Program Guidelines posted in April 2026, are to reduce emissions, improve public health and environmental benefits, and expand economic opportunity and shared prosperity. The Notice of Funding Availability for the TCC program was released in May 2026, and the program will be open for applications in summer 2026.

In 2023, the City of Mountain View applied for a different SGC grant program, the Community Resilience Centers Program. The proposed project included installing solar arrays and battery storage at the Mountain View Senior Center, launching workforce development programs, and distributing heat-resilience kits. During the grant evaluation process, the City’s application scored highly on project scope and readiness. However, the project scored lower on metrics related to Mountain View’s demographics, as many parts of the City were not formally considered disadvantaged communities under SGC’s evaluation framework.

Applying for grants as a part of a larger coalition representing greater geographic and demographic diversity could make a Mountain View grant application more competitive for opportunities such as those administered by SGC.

Potential Projects and Programs Under Consideration
The RFC is evaluating a range of potential projects and programs that may be competitive for Proposition 4 grant opportunities. These projects are intended to accelerate building and transportation electrification, expand clean energy infrastructure, improve community resilience, and reduce greenhouse gas emissions. While the coalition has historically focused on upgrading public facilities, it is exploring expanding its scope to implement community projects. Pursuing external funding opportunities would help the City leverage limited resources, accelerate high-priority initiatives, and expand the scale and reach of decarbonization efforts citywide and regionally.

Examples of qualifying projects that may be submitted for the upcoming TCC Program may include:
• Solar photovoltaic (PV) installation
• Energy efficiency upgrades
• HVAC system replacements
• Appliance electrification
• Battery energy storage
• Electric bicycle programs
• Community microgrids
• Community-based programs, such as home retrofit programs or incentives 222
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These potential projects align with the City’s goal of achieving community-wide decarbonization by 2045. They also align with the draft actions that the City Council supported for the upcoming Five-Year Decarbonization Plan on May 26, 2026. These actions include building and transportation electrification. Additionally, the City can choose not to participate in grant opportunities that do not align with its adopted goals and policies.

Use of Grant Funds to Support the City’s Five-Year Decarbonization Plan Grant funding is particularly important for both community and municipal projects that require significant upfront investment to transition away from fossil fuels.

For municipal operations decarbonization, grants could support projects such as expanding EV charging infrastructure to advance the City’s fleet electrification efforts over the next five years in compliance with the Greenhouse-Gas-Free Fleet and Landscaping Equipment Policy, which was adopted by Resolution No. 18993 of the City Council on June 10, 2025. Grant funding could offset some or all of these initial capital costs, helping the City accelerate implementation while reducing reliance on limited local funding sources. In addition to longterm fuel and maintenance savings, grant-supported projects could enable the City to pilot innovative technologies and operational strategies, modernize municipal facilities and infrastructure, and accelerate sustainability initiatives at a larger scale.

Grant funding could also significantly expand the City’s ability to advance community decarbonization initiatives by supporting innovative pilot programs, increasing participation in sustainability programs, and accelerating the deployment of clean energy technologies.

These funds would enable the City to reach a broader range of residents and property owners, including low- and moderate-income households and multifamily residentsthat may otherwise face financial or technical barriers to electrification. Grant resources could also support demonstration projects and partnerships that test scalable approaches to reducing greenhouse gas emissions.

Anticipated Grant Funding Amounts
Staff expects to apply for grants up to $35.0 million, either individually as the City or in partnership with the RFC. Grants submitted collaboratively as part of the Coalition would likely be for a larger total dollar amount, because a single application would comprise several projects from multiple organizations. Grants applied for solely by the City are likely to be smaller in scope and cost.

Grants are expected to be reimbursement-based and may include reporting, compliance, and cost-share requirements. Grants may require the City to make a financial commitment in the 223
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form of matching funds. Staff will bring any awarded grants to the City Council for review and authorization to accept and administer them.

Next Steps
If the attached Resolution is adopted by City Council, the City Manager or their Designee will sign a Memorandum of Agreement, joining the Resilient Facilities Coalition and working with the coalition to submit grant applications.

Staff may begin applying for grants in late summer or fall 2026. If grants are awarded, staff will return to City Council to seek permission to accept and administer the grants, providing the Council with an opportunity to review grant terms before committing to them.

CONCLUSION
Joining the RFC will position the City of Mountain View to pursue significant state and other external funding opportunities that support the City's climate, sustainability, and resilience objectives. Through collaboration with neighboring jurisdictions and regional partners, the City may improve its competitiveness for grant programs, including Proposition 4-funded opportunities, while maintaining local control over project selection, funding commitments, and policy decisions. The proposed MOA provides a framework for cooperation without creating any obligation to participate in specific projects or commit City resources beyond those separately approved by the City Council.

Participation in the RFC aligns with the City's adopted sustainability goals and ongoing efforts to develop a Five-Year Decarbonization Plan. Grant funding secured through the Coalition could help accelerate implementation of municipal and community decarbonization initiatives, including building electrification, renewable energy deployment, transportation electrification, and resilience infrastructure, while leveraging limited local resources.

For these reasons, staff recommends that the City Council authorize the City Manager or their designee to execute the Memorandum of Agreement establishing the Resilient Facilities Coalition and to apply for Proposition 4 and related grant opportunities, with any future grant awards returning to the City Council for consideration and authorization prior to acceptance and implementation.

FISCAL IMPACT
The recommended actions authorize the City to participate in the Resilient Facilities Coalition and apply for grant funding under California Proposition 4 and related programs in an estimated amount of up to $35.0 million. There is no direct fiscal impact associated with entering into the Memorandum of Agreement, as participation in the coalition does not 224
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require membership fees or commit the City to any specific financial obligation. Some grant opportunities may require a local match or other financial commitment.

Approval of the recommended actions does not authorize acceptance or expenditure of any grant funds. Staff will return to the City Council for authorization to accept, appropriate, and administer any grant awards, including any required local matching funds or ongoing fiscal commitments.

LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information, see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

EXEMPT FROM THE LEVINE ACT
☒ Contract between two or more state or local government agencies ☒ Contract where no party receives financial compensation

ALTERNATIVES

1. Do not authorize the City Manager or their designee to join the RFC and apply for California Proposition 4 grants and related programs.

2. Request staff to seek permission to apply for grants on a case-by-case basis.

3. Provide other direction.
225
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PUBLIC NOTICING—Agenda posting.

Prepared by:

Denise Lin
Sustainability Analyst II
Rebecca Lucky
Sustainability Program Manager
Reviewed by:

Danielle Lee
Chief Sustainability and Resiliency Officer
Approved by:

Audrey D. Seymour
Assistant City Manager
Attachment: 1. Resolution
226
Attachment 1
-1-

CITY OF MOUNTAIN VIEW
RESOLUTION NO.

SERIES 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW FINDING THAT THE

ACTION TAKEN AND ACTIVITIES APPROVED HEREIN ARE NOT PROJECTS SUBJECT TO

CALIFORNIA ENVIRONMENTAL QUALITY ACT PROCEDURES, AND AUTHORIZING THE CITY MANAGER OR THEIR DESIGNEE TO: (1) ENTER INTO A MEMORANDUM OF AGREEMENT WITH

THE RESILIENT FACILITIES COALITION (RFC), A MULTI-ORGANIZATION COALITION FOR CLIMATE AND COMMUNITY RESILIENCE PROJECTS AND (2) APPLY FOR GRANT FUNDS AVAILABLE UNDER CALIFORNIA PROPOSITION 4 AND RELATED PROGRAMS IN AN AMOUNT ESTIMATED TO BE A MAXIMUM OF $35.0 MILLION, INCLUDING AS A LEAD OR PARTNER AGENCY WHEREAS, the State of California has established and will administer multiple competitive grant programs pursuant to Proposition 4, approved by California voters on November 5, 2024, to support climate resilience, environmental protection, water, wildfire prevention, naturebased solutions, and related community benefits; and WHEREAS, Proposition 4 funding programs are anticipated to be implemented through state agencies and may include planning, implementation, and capital grant opportunities awarded on a competitive basis to local agencies individually or in collaboration with partner agencies and organizations; and
WHEREAS, collaborative, multi-jurisdictional coalitions improve competitiveness for state grant funding and support coordinated regional strategies that advance greenhouse gas reduction, climate adaptation, and equitable community outcomes; and WHEREAS, the Resilient Facilities Coalition (RFC) is a multi-agency coalition formed to advance climate resilience, environmental protection, and community-focused infrastructure projects through coordinated planning and implementation efforts consistent with City policies and adopted plans; and
WHEREAS, on March 26, 2024, the City of Mountain View City Council adopted Resolution No. 18878, which authorized participation in a coalition for climate-related grant opportunities pursuant to a Memorandum of Agreement, called the Public Facility Resiliency Implementation Project, which has since expired; and
WHEREAS, the City now desires to participate in the RFC to pursue new and upcoming funding opportunities, including grants made available under Proposition 4 and related opportunities; and
WHEREAS, participation in such coalition-based grant opportunities may require the City to apply for grant funding as a lead agency, partner agency, or fiscal agent; and 227
-2-
WHEREAS, many state grant programs, including those anticipated under Proposition 4, are expected to be reimbursement-based and may include reporting, compliance, and cost-share requirements consistent with program guidelines; and
WHEREAS, if the City is awarded any grant funding, City staff will return to City Council to request authorization to accept and administer such grants; now, therefore, be it:

RESOLVED: that pursuant to Section 15378(b)(4) of the California Environmental Quality Act (CEQA), the action taken and activities approved herein are not projects subject to CEQA procedures; and be it
FURTHER RESOLVED: that the City Council of the City of Mountain View authorizes the City Manager or their designee to enter into memorandum of agreements or similar coalition agreements with the Resilient Facilities Coalition (RFC) for the purposes of applying for Proposition 4 and related grant funds through the RFC; and be it FURTHER RESOLVED: that the City Manager or their designee is hereby authorized to apply for grant funds available under California Proposition 4 and related programs in an amount not to exceed $35.0 million in the aggregate, as particularly described and listed in Exhibit A, attached hereto and incorporated herein by reference, with individual grant applications not to exceed the maximum award amount permitted under the applicable program guidelines or Notice of Funding Availability, either independently or in collaboration with RFC coalition partners, including as a lead agency or partner agency; and be it FURTHER RESOLVED: that the Resolution shall be effective upon the date of its adoption. – – – – – – – – – – –
DL/1/RESO/621-06-10-25r
Exhibit: A. Proposition 4 Climate Bond & Related Grant Programs 228
Exhibit A
Proposition 4 Climate Bond & Related Grant Programs
Program /
Grant
Administering
Agency
Estimated
Funding
Amount
(Program
Total)
Estimated
Maximum
Award per
Individual
Applicant
Prop 4
Connection
Community
Resilience
Centers (CRC)
Program
Strategic
Growth
Council
~$60 million
total allocation
Up to ~$10–25
million per site
(varies by
scope)
Yes (Prop 4
funded)
Coastal
Conservancy
Prop 4 Grants
California
Coastal
Conservancy
Within ~$1.2
billion coastal
resilience
allocation
Varies by
program; often
up to ~$10–20
million
Yes (Prop 4
funded)
Extreme Heat
and
Community
Resilience
Program
Office of Land
Use and
Climate
Innovation
~$50 million
total allocation
Typically up to
~$5–10 million
Yes (Prop 4
funded)
Storm Water
Grant Program
(SWGP)
State Water
Resources
Control Board
~$110 million
available
Up to ~$10–20
million per
project
Yes (Prop 4
funded)
Transformative
Climate
Communities
(TCC) Program
Strategic
Growth
Council
~$100 million
total allocation
Historically up
to $35 million
per
implementation
award
Yes (Prop 4
supported)
Tribal NatureBased
Solutions
Climate Bond
Grants
California
Natural
Resources
Agency /
Grants CA
Not yet
specified
(within ~$1.2
billion
biodiversity
allocation)
Anticipated up
to ~$5–15
million
Yes (Prop 4
funded)
Urban
Greening
Program
California
Natural
Resources
Agency
~$100 million
total allocation
Typically up to
~$10–15 million
Yes (Prop 4
funded)
229
City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206157, Version: 1
Affordable Housing and Sustainable Communities Program Resolution-Various Actions

1. Adopt a Resolution of the City Council of the City of Mountain View Declaring that the City is Authorized to Accept and Incur an Obligation of the Affordable Housing and Sustainable Communities Grant Funds and Enter into and Execute Standard Agreement(s) 213 with the California Department of Housing and Community Development, to be read in title only, further reading waived (Attachment 1).

2. Appropriate $5,170,000 in Affordable Housing and Sustainable Communities Grant Funding to Middlefield Complete Streets, Project 22-01. (Five votes required)

3. Approve a mid-year Capital Improvement Program project, Bus Shelter Improvements.

4. Appropriate $330,000 of Affordable Housing and Sustainable Communities Grant Funding and $45,000 of Conveyance Tax funds to Bus Shelter Improvements. (Five votes required)

5. Authorize the City Manager, or designee, to execute all documents and agreements and take all necessary actions related to the grant funding.

City of Mountain View Page 1 of 1 Printed on 6/18/2026
powered by Legistar™230
DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Public Works, Housing
TITLE: Affordable Housing and Sustainable
Communities Program Resolution–
Various Actions

RECOMMENDATION

2. Appropriate $5,170,000 in Affordable Housing and Sustainable Communities Grant Funding to Middlefield Complete Streets, Project 22-01. (Five votes required)

3. Approve a mid-year Capital Improvement Program project, Bus Shelter Improvements.

4. Appropriate $330,000 of Affordable Housing and Sustainable Communities Grant Funding and $45,000 of Conveyance Tax funds to Bus Shelter Improvements. (Five votes required)

5. Authorize the City Manager, or designee, to execute all documents and agreements and take all necessary actions related to the grant funding.

BACKGROUND
Affordable Housing and Sustainable Communities Grant Funding The California Affordable Housing and Sustainable Communities Grant Funding (AHSC) Program Round 9 allocated approximately $775 million for projects ranging from $10 million to $50 million that align with program goals. The program received 47 applications, of which 46 met threshold requirements after review. Of those eligible projects, in late 2025, AHSC staff recommended awarding 21 projects, totaling $835,318,208 in funding.

On March 25, 2025, the California Department of Housing and Community Development (HCD) and the Strategic Growth Council (SGC) issued a call for projects for the AHSC Round 9. The AHSC 231
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program provides state Cap and Trade funds for projects that integrate multiple agencies to provide a combination of affordable housing, transit operations, bus stops, and pedestrian and bicycle improvements within a mile of the affordable housing development. The AHSC must be submitted as a collaboration between three entities:
• An affordable housing developer or sponsor;
• A transit agency/operator; and
• A local agency, such as a city.

An application cannot move forward to receive affordable housing funding without all three elements, and therefore, few projects meet the eligibility requirements to apply for this competitive grant.

To position the project to be competitive under the AHSC Program and advance the City’s affordable housing goals for the site, the City partnered with Affirmed Housing as the affordable housing developer and lead applicant for the residential component of the application.

Affirmed Housing Affordable Housing Development at 87 East Evelyn Avenue On May 7, 2019, Council authorized negotiations with the Santa Clara Valley Transportation Authority (VTA) for a long-term lease and options to purchase and extend the lease for the former VTA property at 87 East Evelyn Avenue. The ground lease was executed on September 19, 2021 and the City exercised its purchase option on June 16, 2023 to acquire the property with the intent to develop affordable housing on the site.

On September 26, 2023, Council selected Affirmed Housing as the preferred development team for the 87 East Evelyn Avenue affordable housing residential development and authorized staff to enter into an Exclusive Negotiating Agreement (ENA) with Affirmed. The ENA was executed on March 1, 2024, with an initial term of 210 days and was amended on September 27, 2024 to extend the agreement by 180 days, with an expiration date of March 26, 2025. A second amendment to the ENA was subsequently approved by the City Council on March 25, 2025.

The first phase of the overall 268-unit project includes a 7-story development with 161 apartments affordable to households earning between 30% and 60% of the Area Median Income (AMI). Half of the units consist of two- and three-bedroom layouts, addressing the need for family housing in Mountain View. Community-focused amenities include a childcare center, shared green spaces, community rooms, a teen study room, a tot lot, and ample bike storage—creating a welcoming, inclusive environment.
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AHSC Grant Application
Affirmed Housing assembled a project team consisting of the three required entities and submitted an AHSC application in May 2025 for the 87 E Evelyn Phase I project (Project). The application team included:
• Affirmed Housing as the affordable housing developer and sponsor; • Peninsula Corridor Joint Powers Board as the transit agency/operator of Caltrain, and • The City of Mountain View as the local agency responsible for pedestrian, bicycle, and bus stop improvements.

Pedestrian, bicycle, and bus stop improvements (Sustainable Transportation Infrastructure) are required to be within 1 mile of the project site. Staff worked with VTA and Affirmed Housing to identify qualified and competitive city projects and bus stops within 1 mile of the project site for the grant application. The application included the following elements:

Table 1: AHSC Application Project Elements
Project Element Element Details
Affordable Housing
Development (AHD)
Development of affordable housing at 87 E Evelyn Avenue.

Sustainable
Transportation
Infrastructure (STI)
• STI # 1: Improve safety for active transportation modes along Middlefield Road including VTA bus route #21 as well as the Mountain View Community Shuttle. The component will fund the design and construction of Class IV protected bikeways on Middlefield Road between Moffett Boulevard and Bernardo Avenue, a multi-use facility over the State Route 85 overpass, and pedestrian and bicycle improvements at four intersections (Moffett Boulevard, Easy Street, Tyrella Avenue, and North Whisman Road).
• STI # 2: Install 10 new bus shelters.
• STI # 3: Improve the Caltrain rail service between San Francisco and San Jose with the purchase of two train cars.

Program Costs (PGM) • PGM # 1: Provide VTA SmartPass for every resident of the Project over the age of five for three years.
233
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• PGM # 2: Provide all residents of the Project with free highspeed internet for three years. • PGM # 3: Provide rental assistance by Community Services Agency (CSA). Clients will need to bring proof of residence in Mountain View or Los Altos and demonstrate a need. CSA will pay the owed rent directly to their landlord to prevent eviction and displacement. 1
• PGM # 4: Provide workforce development by Center for
Employment Training (CET). The program will provide training and hire low-income community members participating in
CET's workforce training program. CET will connect members to the Project's general contractor, which will provide them with the training needed to enter the workforce as a skilled tradesperson.

In March 2025, the Project received a point score of 82.5 out of 100, placing the Project 10th out of 47 applications. The Project received one additional point in the application, due to the City’s Prohousing Designation status.

AHSC Award
In December 2025, the Project received a Conditional Award of $49,736,790, 70% of which supports the 87 E Evelyn Affordable Housing Development, 29% of which is for transportation infrastructure, 1% of which is for program costs as shown below in Table 2. 1 In order to garner points for the AHSC application, the project must provide subsidies to anti-displacement activities and job training. These activities do not have to exclusively serve the project and may be of benefit to the wider Mountain View community.
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Table 2 below provides the breakdown of AHSC grant amounts for the Project elements.

Table 2: AHSC Award Amounts by Element
Project Element Eligible Projects/Programs Amount
Affordable Housing
Development (AHD)
• AHD - 87 E Evelyn Phase I (161 New
Affordable Housing Units)
Total - $ 35,000,000
Sustainable
Transportation
Infrastructure (STI)
• STI # 1 – Middlefield Road bikeways $5,170,000
• STI # 2 – 10 new bus shelters $330,000
• STI # 3 – New Caltrain Cars $8,878,790
Total - $14,378,790
Program Costs (PGM) • PGM # 1 – VTA SmartPass for residents $153,000 • PGM # 2 – free high-speed internet for
three years for residents
$30,000
• PGM # 3 – rental assistance by
Community Services Agency (CSA)
$150,000
• PGM # 4 – workforce development by
CET
$25,000
Total - $358,000
The Conditional Award comprises a Loan Award and a Grant Award (see Table 3).

Table 3: AHSC Program Award Components
AHSC Program Award Component Award Amount
Loan Award $35,000,000
Grant Award $14,736,790
Total $49,736,790
AHSC Loan Award
The Affordable Housing Development is funded as a loan rather than a grant through the AHSC program. The project was awarded $35,000,000 which will be issued directly to Affirmed Housing by HCD.
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AHSC Transportation Infrastructure Grant Award
Of the $14,736,790 of grant funding awarded, the City is accepting $5,500,000 and is obligated to deliver the transportation elements within STI #1 (Middlefield Road bikeways) and STI #2 (bus shelters) by December 10, 2030. STI #1 will be delivered via the City’s Middlefield Road Complete Streets, Project 22-01, and a future separate active transportation project for the multi-use facility over the State Route 85 overpass. This future project will come to Council in Fiscal Year 2026-27 and staff will identify the recommended funding sources at that time. STI #2 will be delivered via the new City project: Bus Shelter Improvements. The grant award has no local match requirements.

Delivery and implementation of STI #3 will be the responsibility of the Peninsula Corridor Joint Powers Board.

ANALYSIS
To receive the AHSC grant funding, the City Council, as the Public Entity, must adopt a resolution to accept and incur the City’s obligations under the AHSC program using HCD’s resolution wording (Attachment 1). The resolution includes many recitals, the most of which include:
• The City authorizes accepting and incurring an obligation to deliver STI #1 and STI #2 for the Program Award.
• The City will enter into one or more STD 213 Standard Agreements for a sum not to exceed the full amount of the AHSC Program Award, and any and all other documents and amendments required or deemed necessary or appropriate to secure the AHSC Program Award.
• Acknowledgment and agreement that Program Award funds are to be expended only on the eligible uses and activities identified in the relevant STD 213, Standard Agreement.

The AHSC grant will provide $5,170,000 to the Middlefield Road Complete Streets, Project 22-01, for bikeways on Middlefield Road, and $330,000 to the new City project, Bus Shelter Improvements, for ten new bus shelters in the City within a one-mile radius of 87 E Evelyn Avenue. Additional City funding in the amount of $45,000 for Bus Shelter Improvements is needed to provide for administrative costs and contingency.

To secure the AHSC grant, the Affirmed Housing Partners must secure all permanent financing, including tax credits and bond allocations, within 24 months of the date of the first HCD funding award to the Project, consistent with the HCD’s Disencumbrance Policy. Affirmed Housing secured their tax credit and bond allocation reservation on May 12, 2026, and will commence construction on the housing component of the project by mid-December 2026. 236
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FISCAL IMPACT
An appropriation of $5,545,000 is requested to fund the projects as outlined in the AHSC grant award. Staff recommends appropriating grant and City funding for Middlefield Complete Streets, Project 22-01, and Bus Shelter Improvements as follows:

Table 4: Recommended Appropriations
Funding Source Project 22-01
Bus Shelter
Improvements
AHSC Grant $5,170,000 $330,000
Conveyance Tax Fund ________ 45,000
TOTAL: $5,170,000 $375,000
There are sufficient funds in the Conveyance Tax Fund for the recommended actions.

LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-toplay-limits-and-prohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

EXEMPT FROM THE LEVINE ACT
☒ Contract between two or more state or local government agencies

CONCLUSION
In support of the 87 East Evelyn Avenue affordable housing development, Affirmed Housing, Peninsula Corridor Joint Powers Board, and the City were conditionally approved for a State AHSC Program Award in the amount of $49,736,790. The grant includes $35,000,000 in the form of an AHSC Program Loan for the housing development, and $14,736,790 in the form of an AHSC Program Grant for transportation infrastructure. The grant will help fund the Middlefield Complete Streets, Project 22-01, for the installation of pedestrian and bicycle improvements 237
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along the Middlefield Corridor between Moffett Boulevard and Bernardo Avenue, and the installation of bus shelters in the vicinity of the affordable housing site. Council adoption of the resolution will allow the City to accept and incur obligations under the AHSC Program and authorize staff to execute agreements with the State.

ALTERNATIVES

1. Do not adopt the resolution required for the grant funding and direct staff to decline the grant funding.

2. Do not appropriate $45,000 of Conveyance Tax funds to Bus Shelter Improvements and direct staff to utilize a different funding source.

3. Provide other direction.

PUBLIC NOTICING— Agenda Posting
Prepared by:

Julie Barnard
Affordable Housing Manager
Hoa Nguyen
Associate Civil Engineer
Reviewed by:

Robert Gonzales
Principal Civil Engineer
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:

Wayne Chen
Housing Director
Jennifer Ng
Public Works Director
Audrey D. Seymour
Assistant City Manager
cc: APWD—Arango, APWD—Boyer, PCE—Gonzales, SCE—Cervantes, ACE—Nguyen, SMA— Goedicke, Nuñez, File (22-01)
Attachment: 1. Resolution
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Attachment 1
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CITY OF MOUNTAIN VIEW
RESOLUTION NO.

SERIES 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW DECLARING THAT THE

CITY IS AUTHORIZED TO ACCEPT AND INCUR AN OBLIGATION OF THE AFFORDABLE HOUSING

AND SUSTAINABLE COMMUNITIES GRANT FUNDS AND ENTER INTO AND EXECUTE STANDARD AGREEMENT(S) 213 WITH THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY

DEVELOPMENT
WHEREAS, the California Department of Housing and Community Development ("Department") and the Strategic Growth Council (“SGC”) have issued an Affordable Housing & Sustainable Communities Program (“AHSC” or “AHSC Program”) Notice of Funding Availability, dated March 25, 2025 (“AHSC Program NOFA”); and
WHEREAS, the City of Mountain View (“Public Entity”) partnered with Affirmed Housing Group, Inc. (“Affirmed Housing”) who applied to the Department in response to the NOFA (the “Application”) and was determined to be an eligible Applicant; and based on the Application, the Department made an award of Program funds (the “Program Award”) pursuant to the conditional award letter (“Award Letter”), dated October 22, 2025; and WHEREAS, on December 10, 2025, Department and SGC offered a conditional award to Public Entity and Affirmed Housing in the amount of $49,736,790, comprising of $35,000,000 for an AHSC Program Loan Award and $14,737,790 for an AHSC Program Grant Award; and WHEREAS, Department and SGC have made a conditional commitment of AHSC Program funds to assist the Public Entity and Affirmed Housing with 87 E Evelyn Phase I to implement bicycle and pedestrian improvements along Middlefield Road, install ten new bus shelters within Mountain View, purchase two Caltrain cars for use along the service line between San Francisco and San Jose; and
WHEREAS, the AHSC Program Grant Award expressly identified above will hereinafter jointly be referred to as the “AHSC Program Award.”
NOW, THEREFORE, IT IS RESOLVED: that the Public Entity is hereby authorized and directed to act in connection with the AHSC Program Award; and be it FURTHER RESOLVED: that Public Entity is hereby authorized and directed to accept and incur an obligation for the AHSC Program Award. That in connection with the AHSC Program Award, the Public Entity is authorized and directed to enter into, execute, and deliver a State of California Standard Agreement (STD 213), for a sum not to exceed the full amount of the AHSC Program Award, and any and all other documents required or deemed necessary or appropriate to secure the AHSC Program Award from the Department and to anticipate in the AHSC Program, and all amendmendts thereto (collectively, the “Program Award Documents”); and be it 239
-2-
FURTHER RESOLVED: that Public Entity acknowledges and agrees that it shall be subject to the terms and conditions specified in the STD 213, Standard Agreement, and that the Affordable Housing Sustainable Communities Program of 2025 NOFA and the Application will be incorporated by reference therein and made a part thereof. Public Entity also acknowledges and agrees that any and all activities, expenditures, information, and timelines represented and described in the Application are enforceable through the relevant STD 213, Standard Agreement.

Public Entity also acknowledges and agrees that Program Award funds are to be expended only on the eligible uses and activities identified in the relevant STD 213, Standard Agreement.

FURTHER RESOLVED: that the City Manager, or their designee, is hereby authorized to execute the Program Award Documents and all amendments on behalf of the Public Entity.

FURTHER RESOLVED: that this resolution shall take effect immediately upon its passage, and that any actions taken thus far in furtherance of the activities authorized by this resolution are hereby ratified.
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City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206158, Version: 1
Notice of Intention to Vacate Public Street and Easement for Gamel Way Adopt a Resolution of Intention of the City Council of the City of Mountain View to Vacate the Public Street and Street Easement Known as Gamel Way in its Entirety, to be read in title only, further reading waived (Attachment 1 to the Council report), and set a date for a public hearing to consider the vacation for September 8, 2026.

City of Mountain View Page 1 of 1 Printed on 6/18/2026
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RECOMMENDATION
Adopt aResolution ofIntention oftheCityCounciloftheCityofMountain ViewtoVacate thePublic Street and Street Easement Known as Gamel Way in its Entirety, to be read in title only, further reading waived (Attachment 1 to the Council report), and set a date for a public hearing to consider the vacation for September 8, 2026.

BACKGROUND
City staff is currently reviewing a Development Review Permit, Heritage Tree Removal Permit, and a Tentative Map to construct a seven-story, 216 condominium unit residential development with two levels of podium parking. The project will replace 29 apartment units in seven existing multi-family buildings. The project is a housing development project that is being processed under the Builder’s Remedy provisions of the Housing Accountability Act, which limits the City’s ability to deny or condition approval of a housing development project for very low-, low-, or moderate-income households in a manner that renders the project infeasible for affordable housing development (Gov. Code, § 65589.5(d)). The project also qualifies for the statutory CEQA exemption under Public Resources Code Section 21080.66 and is eligible for administrative review under the recently adopted Streamlined Administrative Approval for Housing Development Projects Utilizing AB 130.

The applicant has requested that the City vacate the existing public street right-of-way, known as Gamel Way, in its entirety (see Figure 1). This public street was dedicated via two separate instruments. The majority of the street was established in 1949 via a grant deed to the City of Mountain View, recorded in Book 1813, Page 46. The cul-de-sac at the end of Gamel Way was established in 1964 via an easement for public use, recorded in Book 6345, Page 432. With the proposed development, the roadway and all public utilities are to be removed or relocated, and the street would no longer be needed.

DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Public Works
TITLE: Notice of Intention to Vacate Public
Street and Easement for Gamel Way
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Figure 1. Existing Public Street and Easement

ANALYSIS
General vacation of a public street is a discretionary action by the Council, authorized pursuant to Streets and Highways Code Section 8300, et seq. Pursuant to Section 8320(b)(2) of the Streets and Highways Code, to allow for the possibility of Council approving the public street and easement vacations on September 8, 2026, Council must adopt a Resolution of Intention to vacate the public street and easement and set a date for the public hearing to consider the vacation. The recommended actions accomplish thisrequirement but do not obligate the Council to approve the vacation. Council will continue to have full discretion to consider the vacation at its September 8, 2026 meeting.

More details about the terms and conditions for the sale of Gamel Way will be provided at the September 8, 2026 Council meeting, at which time Council will consider the request to authorize the City Manager or designee to execute a Purchase and Sale Agreement for Gamel Way. 243
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FISCAL IMPACT
There is no fiscal impact associated with setting the hearing date. The applicant has paid the required fees to the City to process this request.

LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to-play-limits-andprohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

SUBJECT TO THE LEVINE ACT
☒ Land development entitlements
☒ Other permit, license, or entitlement for use

ALTERNATIVES

1. Determine not to move forward with the street and easement vacation proceedings.

2. Designate an alternate date for the public hearing to consider adoption of a Resolution of Intention to vacate, with that date being not less than 15 days from the date of this Council meeting in accordance with the Streets and Highways Code. 244
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PUBLIC NOTICING
Agenda posting. In accordance with Sections 8322 and 8323 of the Streets and Highways Code, notices of the Resolution of Intention, if adopted, will be posted along the public right of way and easements to be vacated and published in the newspaper.

Prepared by:

Renee Gunn
Senior Civil Engineer
Reviewed by:

Quynh Byrer
Principal Civil Engineer
Edward Arango
Assistant Public Works Director/City
Engineer
Approved by:

Jennifer Ng
Public Works Director
Audrey D. Seymour
Assistant City Manager
Attachment: 1. Resolution
cc: DeNardi Wang Homes
4962 El Camino Real, Los
Altos, CA 94022
APWD—Arango, PCE—Byrer, SCE–Gunn, File (1919 Gamel Way), SC/T, [email protected]
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Attachment 1
CITY OF MOUNTAIN VIEW RESOLUTION NO.

SERIES 2026

A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW TO VACATE

THE EXISTING PUBLIC STREET AND STREET EASEMENT KNOWN AS

GAMEL WAY IN ITS ENTIRETY
BE IT RESOLVED by the City Council of the City of Mountain View as follows:

1. That, pursuantto the provisions of Part 3 of Division 9 (Section 8300, et seq.) ofthe Streets and Highways Code of the State of California (the Public Streets, Highways, and Service Easements Vacation Law), the City Council does hereby declare its intention to vacate a public street and street easement known as Gamel Way in its entirety. The legal description and plat of the street and the easement to be vacated, describing the particulars of the proposed vacation, a copy of which is on file in the Office of the City Clerk of the City of Mountain View, is also attached hereto as Exhibit A and incorporated herein by reference.

2. That notice is hereby given that at the hour of 6:30 p.m., or as soon thereafter as the matter can be heard, on Tuesday, September 8, 2026, a public hearing will be held by the City Council, in accordance with California Government Code Section 54953(e) as authorized by City Council resolution (available upon request to [email protected]), by video conference and/or in-person at the City Council Chambers (500 Castro Street, Second Floor, Mountain View, 94041), at which time and place all persons interested in or objecting to the proposed vacation may appear and be heard. Participation by video conference will be through the Zoom Webinar by visiting mountainview.gov/meeting and entering Webinar ID: 843 51267142, or as otherwise provided on the posted City Council Agenda.

3. That the City Clerk be, and hereby is, directed to publish this Resolution at least 14 days prior to said hearing, pursuant to Sections 8322 of the Streets and Highways Code of the State of California.

4. That copies of this Resolution shall be conspicuously posted by the said City Clerk along the line of the aforesaid public easements proposed to be vacated at least 14 days before the date set for hearing; said notice to be posted not more than 300’ apart, but at least three of said notices to be posted along the line of said public easements proposed to be vacated, pursuant to Section 8323 of the Streets and Highways Code of the State of California.
– – – – – – – – – –
Exhibit: A. Plat and Legal Description
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247
248
249
250
City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206165, Version: 1
Mountain View Transit Center Mobility Hub Pilot, Project 23-27-Program Supplement Agreement Resolution Adopt a Resolution of the City Council of the City of Mountain View Authorizing the Public Works Director to Execute Program Supplement No. F027 to Administering Agency - State Agreement for Federal-Aid Projects No. 04-5124F15 with the California Department of Transportation for City of Mountain View Transit Center Mobility Hub Pilot, Project 23-27, to be read in title only, further reading waived (Attachment 1 to the Council Report).

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DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Public Works
TITLE: Mountain View Transit Center
Mobility Hub Pilot, Project 23-27–
Program Supplement Agreement
Resolution

RECOMMENDATION
Adopt a Resolution of the City Council of the City of Mountain View Authorizing the Public Works Director to Execute Program Supplement No. F027 to Administering Agency – State Agreement for Federal-Aid Projects No. 04-5124F15 with the California Department of Transportation for Mountain View Transit Center Mobility Hub Pilot, Project 23-27, to be read in title only, further reading waived (Attachment 1 to the Council Report).

BACKGROUND
On October 23, 2018, the City Council adopted a resolution authorizing the Public Works Director to execute the Master Agreement Administering Agency – State Agreement for Federal-Aid Projects (Master Agreement). The Master Agreement specifies the process for the City to receive Federal-funded transportation grants and the City’s responsibilities and obligations.

The City has been awarded a federal grant through the One Bay Area Grant (OBAG) program of $200,000 for the Mountain View Transit Center Mobility Hub Pilot (Project). The Project will be located at the Transit Center and supports the Transit Center Master Plan goals of improving the Transit Center’s facilities to better serve residents and commuters (see Figure 1). 252
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Project 23-27–Program Supplement Agreement Resolution
June 23, 2026

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Figure 1: Project Site

ANALYSIS
Under the terms of the State Master Agreement, project-specific Program Supplement Agreements that establish the terms and funding limits for approved projects must be executed.

To receive the grant for the Project, a City Council resolution authorizing the Public Works Director to execute the Program Supplement Agreement is required.

The Project will include installation of multi-modal enhancements including upgrading the existing bicycle storage room at the Transit Center with new bicycle racks and electrical upgrades, micro-mobility park and charge system, charging ports for bicycle and scooters, a bicycle fix-it station, mobility information kiosks, mobility hub branding, and wayfinding.

The project design is complete. Advertisement for construction will commence after execution of the Program Supplement Agreement, expected in summer 2026, with construction anticipated to start in early 2027.

FISCAL IMPACT
There is no fiscal impact associated with this action. Approval of the Program Supplement No.

F027 enables the California Department of Transportation to release Federal funds to the City for Project 23-27. No additional appropriation is requested at this time. 253
Mountain View Transit Center Mobility Hub Pilot,
Project 23-27–Program Supplement Agreement Resolution
June 23, 2026

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LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-toplay-limits-and-prohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

EXEMPT FROM THE LEVINE ACT
☒ Contract between two or more state or local government agencies

ALTERNATIVES

1. Do not adopt a Resolution for the Program Supplement Agreement, and direct staff to decline the grant funding.

2. Provide other direction.

PUBLIC NOTICING – Agenda posting
Prepared by:

Robert Gonzales
Principal Civil Engineer
Reviewed by:

Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:

Jennifer Ng
Public Works Director
Audrey D. Seymour
Assistant City Manager
Attachment: 1. Resolution
cc: APWD—Arango, PCE—Gonzales, PPM—Printy, SPM—Saiidnia, SMA—Nuñez, Goedicke, File (23-27)
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Attachment 1

CITY OF MOUNTAIN VIEW
RESOLUTION NO.

SERIES 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE PROGRAM SUPPLEMENT NO. F027 TO

ADMINISTERING AGENCY- STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 04-5124F15 WITH THE CALIFORNIA DEPARTMENT OF TRANSPORATION FOR CITY OF MOUNTAIN VIEW TRANSIT CENTER MOBILITY HUB PILOT, PROJECT 23-27 WHEREAS, the City of Mountain View is eligible to receive Federal funding for certain transportation projects through the California Department of Transportation; and WHEREAS, to receive such funds, a Master Agreement and Program Supplemental Agreement, which govern the terms and conditions and the City’s use of funds in connection with approved projects, need to be executed between the City and the California Department of Transportation; and
WHEREAS, the City has an executed Master Agreement with the California Department of Transportation adopted by Resolution No. 18609; and
WHEREAS, Program Supplement Agreement No. 04-5124F15 to the Master Agreement is required to be executed for Mountain View Transit Center Mobility Hub Pilot, Project 23-27; and WHEREAS, the terms and the Program Supplement Agreement No. 04-5124F15 require a resolution to be adopted by the City Council designating the official authorized to execute the Program Supplement Agreement; and
WHEREAS, the City Council wished to designate authority to the Public Works Director; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mountain View that the City of Mountain View, a public entity under the laws of the State of California, hereby authorizes the Public Works Director to execute Program Supplement No. F027 to Administering Agency-State Agreement for Federal-Aid Projects No. 04-5124F15, and any amendments there to with the California Department of Transportation.
– – – – – – – – – –
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City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206185, Version: 1
Council Policy A-13b Community Engagement in Public Meetings Adopt a Resolution of the City Council of the City of Mountain View Adopting Council Policy A-13b Governing Community Engagement in Public Meetings, to be read in title only, further reading waived (Attachment 1 to the Council report).

City of Mountain View Page 1 of 1 Printed on 6/18/2026
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DATE: June 23, 2026
CATEGORY: Consent
DEPT.: City Manager’s Office
TITLE: Council Policy A-13b Community
Engagement in Public Meetings

RECOMMENDATION
Adopt a Resolution of the City Council of the City of Mountain View Adopting Council Policy A13b Governing Community Engagement in Public Meetings, to be read in title only, further reading waived (Attachment 1 to the Council report).

BACKGROUND
Senate Bill 707, signed into law in October 2025, amended the Ralph M. Brown Act to, among other things, add California Government Code § 54953.4. This section requires cities to, among other things, “make reasonable efforts, as determined by the legislative body, to invite groups that do not traditionally participate in public meetings to attend those meetings.” The proposed Council Policy A-13b - Community Engagement in Public Meetings will ensure the City of Mountain View meets the new public access and engagement requirements set forth in Section 54953.4.

ANALYSIS
The recommended policy builds on the City’s extensive communications and engagement strategies, which have been in place for many years and meet most of the requirements in California Government Code § 54953.4. The remaining requirement is to document and adopt the City’s communications and engagement strategies into a policy that establishes clear procedures for the City’s community outreach efforts to (1) make reasonable efforts to engage the community in the governmental process through a variety of communication channels, and (2) promote broad and inclusive participation in public meetings, with particular attention to underrepresented and non-English-speaking communities.

The recommended policy details the City’s efforts to engage the community through a variety of communication channels, including: providing public notice and encouraging public participation through the City website; Customer Relationship Management system (online service requests and Frequently Asked Questions (FAQ) platform) and mobile app; City print publications and e257 Council Policy A-13b Community Engagement in Public Meetings Resolution June 23, 2026

Page 2 of 3 ends

newsletters; social media; email notifications and subscriptions; government access cable channel; and media outreach.

In addition, the recommended policy outlines the City’s efforts to increase participation in public meetings by individuals and groups that have been historically underrepresented. Such efforts include, but are not limited to, outreach at City-sponsored events, participation in community and neighborhood association meetings and events, the programs and services of the City’s Multicultural Engagement Program, including translation and interpretation and Spanish and Chinese Language Civic Leadership Programs, adoption of the City’s Language Access and Multicultural Community Engagement Administration Instruction, and posting public meeting agendas, including City Council agendas, on the bulletin board outside City Hall, as well as incorporating the direction by the Council Policy and Procedures Committee (CPPC), summarized below.

CPPC Recommendation
Staff presented the recommended policy to the CPPC on May 6, 2026. The CPPC recommended the following modifications:
• Additions to Section 1 – include additional flexible language for each communication tool, platform, and product to provide for different channels and technology, as applicable; the addition of storyboards and passive/physical signage; and the option, if necessary, to stay current, removing the reference to different communication tools and products, and reference to an administrative “Exhibit.”
• Enhancements to Section 2 – incorporate other outreach that is conducted to nonprofits, community-based organizations, and others, as consistent with City practices.

The final recommended Council Policy includes the CPPC’s direction above, except for the use of an administrative “Exhibit,” which was determined to not be necessary.

Staff recommends adoption of a resolution to adopt Council Policy A-13b, Community Engagement in Public Meetings. Adoption of this policy is necessary to meet the statutory requirements for encouraging community engagement and participation in public meetings. City Council approval of the policy will ensure the City remains in compliance with the Brown Act while continuing to encourage broad and inclusive participation in public meetings, with particular attention to underrepresented and non-English-speaking communities.

FISCAL IMPACT
The new mandates required by SB 707 are not reimbursable by the state. Most actions required by the legislation reflect current City practices and can be implemented with existing resources.

No appropriation is needed at this time.
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LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information, see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-toplay-limits-and-prohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

EXEMPT FROM THE LEVINE ACT
☒ General policy and legislative actions

ALTERNATIVES

1. Modify the recommended policy and adopt a resolution to ensure compliance with the new Senate Bill 707 provisions of the Brown Act.

2. Do not approve the recommended policy and resolution.

3. Provide other direction.

PUBLIC NOTICING
Agenda posting.

Prepared by: Approved by:

Lenka Wright Audrey D. Seymour
Chief Communications Officer Assistant City Manager
Kimberly S. Thomas
Deputy City Manager
Attachments: 1. Resolution –Authorizing the Adoption of Council Policy, A-13b

2. Council Policy, A-13b Community Engagement in Public Meetings 259
Attachment 1
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CITY OF MOUNTAIN VIEW
RESOLUTION NO.

SERIES 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW ADOPTING COUNCIL POLICY A-13b GOVERNING COMMUNITY ENGAGEMENT IN PUBLIC MEETINGS WHEREAS, California Senate Bill 707, enacted on October 3, 2025, amended the California Government Code to, among other things, add Section 54953.4 governing public access to meetings of local legislative bodies; and
WHEREAS, pursuant to Section 54953.4, the City of Mountain is required to make a reasonable effort, as determined by the legislative body, to invite groups that do not traditionally participate in public meetings to attend those meetings; and WHEREAS, staff recommends that the Council adopt Council Policy A-13b - Community Engagement in Public Meetings attached hereto and incorporated herein as Exhibit A, to ensure the City makes reasonable efforts as required by Section 54953.4 to engage the community in the governmental process through a variety of communication channels; now, therefore, be it RESOLVED: that the City Council of the City of Mountain View hereby adopts Council Policy A-13b - Community Engagement in Public Meetings attached hereto and incorporated herein as Exhibit A.
– – – – – – – – – – –
Exhibit: A. Council Policy A-13b
260

CITY COUNCIL POLICY
SUBJECT: Community Engagement in Public Meetings NO.: 13b

Page 1 of 3 ends

PURPOSE:

This Policy establishes procedures to encourage residents to participate in public meetings, including City Council meetings, in accordance with California Government Code § 54953.4. It also describes the City’s community outreach efforts designed to promote broad and inclusive participation in these meetings, with particular attention to underrepresented and non-Englishspeaking communities.

POLICY:

1. Public Notice and Participation
The City shall make reasonable efforts to engage the community in the governmental process through a variety of communication channels. Such efforts may include, but are not limited to, the following methods for providing notice of public meetings and encouraging public participation, but are subject to modification as determined by the City:
a. City Website.
(1) Public meeting agendas shall be accessible from the City’s homepage; (2) Information regarding procedures for providing in-person or remote oral public comment and, for submitting written public comment, shall be available online and included in meeting agendas; and
(3) Website content shall be available in English, Spanish, and Chinese, and nonEnglish content shall be reviewed by bilingual staff for accuracy and cultural relevance. The languages are determined by the Language Access and Multicultural Community Engagement Administration Instruction. b. Customer Relations Management System.

The City shall maintain an online platform, commonly known as Ask MV, through which community members may access public meeting information, frequently asked questions, and information about City services.

Exhibit A
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CITY COUNCIL POLICY
SUBJECT: Community Engagement in Public Meetings NO.: 13b

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c. City Publications.
(1) The City Hall Connection e-newsletter, published biweekly, shall be made available online on the City website and distributed through email notification subscriptions; and
(2) The View print newsletter, published semiannually, shall be mailed to all residential and business addresses in the City and made available on the City website.
d. Social Media.

City social media platforms should be used, when feasible and appropriate, as a supplemental method for providing public notice of upcoming meetings. (1) The City’s YouTube channel shall provide livestreams of City Council and other public meetings.
e. Email Notification Subscriptions.

The City shall offer email notification subscriptions to provide notice of upcoming public meetings and City events.
f. Government Access Television.

Mountain View City Television (Comcast Channel 28 and AT&T U-verse Channel 99) shall broadcast live and recorded meetings of the City Council, Environmental Planning Commission, Rental Housing Committee, and Human Relations Commission meetings, and shall display upcoming meeting information on its electronic bulletin board.
g. Media Outreach.

To the extent feasible, City staff shall coordinate with local media organizations to promote awareness and coverage of public meetings and City events. 262

CITY COUNCIL POLICY
SUBJECT: Community Engagement in Public Meetings NO.: 13b

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2. Community Engagement Efforts
The City shall make reasonable efforts to increase participation in public meetings by individuals and groups that have been historically underrepresented. Such efforts shall include, but are not limited to, the following:
a. Outreach at City-sponsored events;
b. Participation in community and neighborhood association meetings and events; c. Implementation of the City’s Multicultural Engagement Program, including the provision of translation and interpretation services (e.g., Spanish and Mandarin), outreach through community events, schools, and nonprofit organizations, and programs that promote civic leadership and ongoing community engagement; and d. Posting of public meeting agendas, including City Council agendas, on the bulletin board located outside City Hall.

3. Policy Review and Updates
Amendments to this Policy shall be adopted by the City Council at a duly noticed public meeting.

Effective Date: June 23, 2026, Resolution No. _____
263

CITY COUNCIL POLICY
SUBJECT: Community Engagement in Public Meetings NO.: 13b

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PURPOSE:

POLICY:

Attachment 2
264

CITY COUNCIL POLICY
SUBJECT: Community Engagement in Public Meetings NO.: 13b

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The City shall offer email notification subscriptions to provide notice of upcoming public meetings and City events.
f. Government Access Television.

To the extent feasible, City staff shall coordinate with local media organizations to promote awareness and coverage of public meetings and City events. 265

CITY COUNCIL POLICY
SUBJECT: Community Engagement in Public Meetings NO.: 13b

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3. Policy Review and Updates
Amendments to this Policy shall be adopted by the City Council at a duly noticed public meeting.

Effective Date: June 23, 2026, Resolution No. _____
266
City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206196, Version: 2
Prohibition on the Use of City Property for Federal Civil Immigration Enforcement Activities Adopt a Resolution of the City Council of the City of Mountain View Adopting Council Policy A-24 Prohibiting the Use of City Property for Civil Immigration Enforcement Activities, to be read in title only, further reading waived (Attachment 1 to the Council Report).

City of Mountain View Page 1 of 1 Printed on 6/18/2026
powered by Legistar™267
DATE: June 23, 2026
CATEGORY: Consent
DEPT.: City Manager’s Office
TITLE: Prohibition on the Use of City Property
for Federal Civil Immigration
Enforcement Activities

RECOMMENDATION
Adopt a Resolution of the City Council of the City of Mountain View Adopting Council Policy A24, Prohibiting the Use of City Property for Civil Immigration Enforcement Activities, to be read in title only, further reading waived (Attachment 1 to the Council Report).

BACKGROUND
On May 26, 2026, in response to a nationwide increase in federal civil immigration enforcement actions, continued increases in community fear related to these actions, and concern over the loss of life connected to these actions, the City Council directed staff to return to the Council with a policy prohibiting the use of City of Mountain View property for federal immigration enforcement activities.

Mountain View has long benefited from the contributions of immigrants and people from diverse backgrounds who have helped shape the City’s cultural, economic, and civic life as residents, workers, students, and community leaders. In 2017, the City Council adopted the ‘Community for All’ Council Strategic Priority, confirming Mountain View’s commitment to promote strategies to protect vulnerable populations and preserve the community's socio-economic and cultural diversity.

Recent federal immigration enforcement activities in the United States, carried out by U.S.

Immigration and Customs Enforcement (ICE), have raised questions for local governments regarding community trust, use of local resources, and the role of cities in relation to federal civil immigration enforcement.

In the last several months, the County of Santa Clara, the Valley Transportation Authority (VTA), and the cities of Campbell, Santa Clara, San Jose, and Sunnyvale have each adopted policies prohibiting the use of city-owned property for federal immigration enforcement. 268
Prohibition on the Use of City Property for
Federal Civil Immigration Enforcement Activities
June 23, 2026

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ANALYSIS
As directed by the City Council on May 26, staff have drafted the proposed City Council Policy A24 (Exhibit A to Attachment 1), which will establish a City policy to restrict the use of any Cityowned or City-controlled land, vacant lot, parking lot, parking garages, park, open space or other facility, building, or structure as a staging area, processing location, or operations base for civil immigration enforcement purposes.

The policy does not apply to:
• Property that is being used for the lawful execution of a judicial warrant; • Property that is being used for criminal enforcement activities; and • Property that is the subject of an existing lease, license, or other agreement with the City unless otherwise agreed to by the parties to that existing agreement.

In October 2025, staff developed a protocol for employee interactions with Federal agents (Attachment 2). This protocol provides clear steps for employees to follow in the event they are approached by Federal law enforcement agents or if agents arrive at City facilities, parks, programs, or events. These steps are intended to provide employees with guidance on what to say and do in such a situation to engage support and additional guidance from the Mountain View Police Department, City Manager’s Office, and City Attorney’s Office. Key staff in these departments will determine and facilitate the appropriate response. Federal law enforcement agents cannot be impeded from being in spaces open to the public.

The protocol also provides information about resources provided by the City of Mountain View, Santa Clara County, and the community-led Rapid Response Network. Additionally, the City’s Immigrant Resources webpage includes an immigrant resources navigator, along with an informational flyer from the Mountain View Police Department in English, Spanish, and Chinese.

FISCAL IMPACT
There is no fiscal impact to the Council adopting the attached resolution.

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financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-toplay-limits-and-prohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

EXEMPT FROM THE LEVINE ACT
☒ General policy and legislative actions

ALTERNATIVES

1. Adopt the resolution with amendments to the draft policy.

2. Do not adopt the attached resolution, including the draft policy.

PUBLIC NOTICING—Agenda posting.

Prepared by:

Christina Gilmore
Intergovernmental Relations Manager
Arn Andrews
Assistant City Manager
Approved by:

Audrey D. Seymour
Assistant City Manager
Attachments: 1. Resolution and Exhibit A (Council Policy A-24)

2. Employee Protocol for Interactions with Federal Agents 270
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Attachment 1

CITY OF MOUNTAIN VIEW
RESOLUTION NO.

SERIES 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW ADOPTING COUNCIL POLICY A-24, PROHIBITING THE USE OF CITY PROPERTY FOR CIVIL

IMMIGRATION ENFORCEMENT ACTIVITIES
WHEREAS, the City of Mountain View (“City”) is home to people of diverse backgrounds, including a large immigrant population; and
WHEREAS, immigrants are valuable and essential members of the community who play a central role in the cultural, social, and economic fabric of the City; and WHEREAS, the City has repeatedly stated its core values related to its diverse community, including on June 24, 2025, when the City Council unanimously adopted the Council Strategic Priorities and FYs 25-27 Work Plan, which included a strategic priority of “Community for All” to support socioeconomic and cultural diversity; and
WHEREAS, a strong and trusting relationship between the City and its residents contributes to the public safety and well-being of all residents; and WHEREAS, actions by local, state, or federal government agencies that cause immigrant community members to fear reporting crimes, seeking health services, accessing City facilities, or engaging in civic life, detract from the safety and welfare of the entire community; and WHEREAS, the City has observed events in other parts of the country and state where facilities owned or controlled by local agencies have been commandeered for immigration enforcement, which is solely the responsibility of the federal government; and WHEREAS, the use of City property to further immigration enforcement is inconsistent with the City’s role and function, and would interfere with the City’s authority over and use of its own property for City purposes, including fostering an environment of inclusiveness and trust between City government and its residents;
WHEREAS, current City policies do not explicitly restrict federal civil immigration enforcement agencies from using City-owned land or facilities for operations, staging, or processing; and
WHEREAS, regulating the use of City-owned or City-controlled property, without regulating the conduct of federal agencies, is a lawful exercise of municipal authority and an appropriate and necessary means of promoting public safety, community trust, and the responsible use of 271
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public resources that will help ensure community members feel safe accessing City services and facilities; now, therefore, be it
RESOLVED: that the City Council of the City of Mountain View adopts the following City Council Policy A-24, entitled “Prohibiting the Use of City Property for Civil Immigration Enforcement Activities”, attached hereto and incorporated herein as Exhibit A; and be it FURTHER RESOLVED: that this Resolution shall be effective upon the date of its adoption. – – – – – – – – – – –
RESO/!Resolution 2022 (Rev. 10-31-22)
Exhibits: A. City Council Policy No. A-24
272

CITY COUNCIL POLICY
SUBJECT:

PROHIBITING THE USE OF CITY PROPERTY FOR CIVIL
IMMIGRATION ENFORCEMENT ACTIVITIES NO.: A-24

Page 1 of 2 ends

Exhibit A
PURPOSE:

This policy establishes limitations on the use of City-owned or City-controlled property for civil immigration enforcement activities.

POLICY:

1. Definitions
a. “Operation Base” shall mean an area that is used to plan, coordinate, and execute civil immigration enforcement activities.
b. “Processing Location” shall mean an area that is used for the identification, intake, processing of documentation, detention, arrest, or temporary holding of individuals in connection with civil immigration enforcement operations. c. “Property” shall include but not be limited to any City-owned or City-controlled land, vacant lot, parking lot, parking garage, park, open space, or other facility, building, or structure.
d. “Staging Area” shall mean an area that is used to assemble, mobilize, and deploy vehicles, equipment, or materials, and related personnel, for the purpose of carrying out civil immigration enforcement operations.

2. Prohibitions on Use of City Property for Civil Immigration Enforcement Activities No City-owned or City-controlled Property shall be used as a Staging Area, Processing Location, or Operations Base for civil immigration enforcement purposes.

3. Limitations on Scope
a. Existing Agreements. This Policy does not apply to Property that is subject to an existing lease, license, operator agreement, or other contractual restriction entered into with the City, unless otherwise agreed to by the parties to that existing agreement.
273

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SUBJECT:

PROHIBITING THE USE OF CITY PROPERTY FOR CIVIL
IMMIGRATION ENFORCEMENT ACTIVITIES NO.: A-24

Page 2 of 2 ends

Exhibit A
b. Criminal Law Enforcement. Nothing in this Policy shall be construed as restricting or interfering with the execution of lawful judicial warrants or the enforcement of criminal law by any federal, state, or local law enforcement agency. c. Other Rights Under State or Federal Law. Nothing in this Policy shall be construed as limiting the rights of any person or entity under state or federal law. d. Other Lawful Uses. This Policy does not prohibit the lawful use of City Property for purposes other than the civil immigration enforcement activities expressly prohibited hereunder, nor does it restrict any person or entity, including, without limitation, federal law enforcement agencies, from carrying out functions unrelated to those purposes on such Property.

4. Future Agreements
Wherever possible, and allowed by law, the City Manager or designee shall direct that the use limitations set forth in this Policy be included in all future leases, licenses, operator agreements, or other contracts involving the use of City Property.

5. Severability
If any portion of this Policy or its application is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, the same will either be reformed to comply with applicable law or stricken if not so conformable, so as to not affect the validity or enforceability of the remaining portions of this Policy. To this end, the provisions of the Policy, and each of them, are severable.

Effective Date: ______________, Resolution No. _____
CNLPOL
A24-608CP
274
Immigration Enforcement is a Federal Government responsibility. The City's role is very limited and is subject to both State and Federal requirements. We value our diverse community and are committed to providing a Community for All.

The guidance below will help staff comply with Federal, State, and Local Laws. It provides steps for how to respond if Federal law Enforcement Agents on City property approach you.

The back page of this guide includes a summary of immigration resources.

If Federal Law Enforcement Agents contact staff or arrive at a City facility or park, event, program, we ask staff to remain calm and professional, and follow the steps outlined below:

DO NOT impede, obstruct or interfere with a Federal Law Enforcement agents’ operation. Doing so may be charged as a federal crime.

Remember that Federal Law Enforcement Officers are allowed to be present in spaces open to the public.

Employee Protocol for Interactions with Federal Agents
10-23-25
*If the agent provides legal documents, such as a warrant, the Manager on-site will inform them that we are to send a copy of that document to our City Manager’s Office and the City Attorney's Office for further instructions. The City Attorney's Office can be contacted at [email protected] or 650-903- 6303, with a request for Senior Assistant City Attorney Dave Wilgus or another immediately available attorney to provide assistance. If agents demand access to non-public areas before the City can verify their authority, staff should ask them to wait but not block access or impede them.

Ask the agents what law enforcement agency they are with and seek their contact information.

Confirm if they have a request directed towards the City, (this could include allowing access to nonpublic areas, providing information, or checking security camera footage, etc.) and whether there is any documentation they can provide.*
Inform them that the City will coordinate a response and actively work to address their request, but state "l must contact a Manager before proceeding."
Front-line staff will notify the Manager on-site in their Department of the situation.

Manager will call Mountain View Police Department Dispatch ext. 6395 (for internal), provide details about the situation, and remain on standby for guidance and instructions.

Mountain View Police Department Dispatch will message Command staff, who will triage the situation and inform the following as appropriate: Police Chief Mike Canfield, Assistant City Managers Audrey D.

Seymour or Arn Andrews, or Deputy City Manager Kimberly Thomas. The City Manager will be informed in all cases.

The Police Department and/or the City Manager’s Office will provide guidance on a response.

1. 2.

3. 4.

5. 6.

7. Attachment 2
275
City of Mountain View
The County of Santa Clara’s Office of Immigrant Relations focuses on immigrant integration and belonging, addressing issues and needs. The County shares information and resources prepared by the Immigrant Legal Resource Center (ILRC), which includes handouts explaining community members’ legal rights when encountering immigration authorities. Additional information and resources are available at https://www.santaclaracounty.gov/one-county-one-future.

County of Santa Clara
The City has a website for Immigrant Resources to provide a list of programs, resources, and services to assist immigrant residents of Mountain View. A list of organizations is provided that specialize in different areas, including housing assistance, adult learning, employment, health and wellness, and legal services relating to immigration. View the website at MountainView.gov/CommunityForAll.

For Mountain View Police Department, please refer to the Mountain View Police Department’s Policy 427 on Immigration Violations for guidance.

Immigration Resources
The Rapid Response Network (RRN) in Santa Clara County is a community-led project developed to make residents aware of their rights in interactions with ICE and to provide accompaniment support during and after a community member’s arrest or detention. Anyone can call the 24/7 HOTLINE at 408-290-1144 and receive real-time help. Additional information is available at
https://www.amigoscenter.com/rapid-respon.

Rapid Response Network
10-23-25
276
City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206216, Version: 1
Modifications to Council Policy D-13, Mountain View Employee HomeBuyer and Relocation Assistance Program
Adopt a Resolution of the City Council of the City of Mountain View Amending City Council Policy D-13, Mountain View Employee HomeBuyer and Relocation Assistance Program, to be read in title only, further reading waived (Attachment 1 to the Council report).

City of Mountain View Page 1 of 1 Printed on 6/18/2026
powered by Legistar™277
DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Finance and Administrative Services
TITLE: Modifications to Council Policy D-13,
Mountain View Employee Homebuyer
and Relocation Assistance Program

RECOMMENDATION
Adopt a Resolution of the City Council of the City of Mountain View Amending City Council Policy D-13, Mountain View Employee Homebuyer and Relocation Assistance Program, to be read in title only, further reading waived (Attachment 1 to the Council report).

BACKGROUND
City Council Policy D-13 (Policy D-13) was originally adopted on December 2, 2008, and was last modified on December 6, 2022. Policy D-13 establishes an employee homebuyer and relocation assistance program as a benefit for City employees.

Public and private-sector employers throughout the Bay Area continue to face challenges attracting and retaining employees due, in large part, to the high cost of housing. The City of Mountain View has maintained employee housing assistance programs since 1995, beginning with a housing assistance program for Council Appointees and department heads, followed by a homebuyer assistance program established in 2008 to provide employees with down payment and/or closing cost assistance. The intent of these programs has been to support employee recruitment and retention by helping employees secure housing closer to their workplaces.

On May 14, 2019, the City Council approved the consolidation and enhancement of these programs through adoption of the current version of Council Policy D-13.

Since then, two Council Appointees and several department heads have utilized the homebuyer assistance program. While the Policy has provided meaningful support for recruitment and retention, program administration has identified operational challenges and unintended barriers that limit the broader use of the homebuyer assistance component.

Recent administration of the Program, including the issuance of a homebuyer assistance loan under the current Policy, provided staff with an opportunity to evaluate the effectiveness of existing provisions and identify areas where additional clarification, flexibility, and modernization 278
Modifications to Council Policy D-13, Mountain View Employee Homebuyer and Relocation Assistance Program
June 23, 2026

Page 2 of 7 ends

would improve implementation. Staff also reviewed current housing market conditions and recruitment challenges and determined that updates to the Program would better align the Policy with its intended recruitment and retention objectives.

The proposed updates to Council Policy D-13 are intended to improve program administration, address implementation challenges identified through recent program use, and increase the amounts available as housing assistance benefits for eligible City employees. The proposed revisions are intended to strengthen the City’s ability to recruit and retain employees in a highly competitive and high-cost housing market.

On May 20, 2026, staff presented the recommended modifications to the Council Finance Committee (CFC). The CFC supported the recommended modifications, along with two additional modifications added during the CFC meeting.

ANALYSIS
In administering both the employee homebuyer assistance program and the relocation assistance program, staff identified several opportunities to clarify, modernize, and expand the Policy to better support employee recruitment and retention in a highly competitive housing market. The proposed revisions are intended to improve usability of the Policy, address operational challenges identified through recent implementation of the program, and expand access and flexibility for eligible employees.

Major proposed updates include the following:

1. Clarify and Reorganize Available Assistance Programs The current structure of Policy D-13 can make it difficult to clearly identify the various assistance programs, eligibility requirements, and loan provisions available to employees.

Staff is proposing revisions to reorganize and clarify Policy D-13 by establishing three clearly defined program categories:
a. General Employee Loan Program
b. First Responder Loan Program
c. Department Heads and Council Appointees Loan Program The proposed revisions also reorganize loan terms, repayment provisions, relocation assistance, and program administration requirements into clearer sections for improved readability and administration.
279
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2. Addition of a Definitions Section
Staff is proposing the addition of a Definitions section to provide greater clarity and consistency in administration of the Policy. Definitions are proposed for key terms, including:
• Eligible Participant
• First Responder
• Median Home Price
• Primary Residence
• Radius
• Separation from the City
The definition of “Median Home Price” has been further revised to specify that it is based on the median sales price of a detached single-family residence in Mountain View. This clarification provides a consistent and objective basis for calculating loan assistance limits under the Program. The Current Median Home Price is $2,968,000.

The proposed definitions are intended to improve the interpretation and consistent application of Policy provisions.

3. Establish a Participation Window Following Hire Date To better align the Program with its intended recruitment and retention purpose, staff is proposing the addition of a requirement that eligible employees notify the City of their intent to participate in the Program within three years of their hire date and complete the loan issuance process within ninety (90) days following such notification.

Current employees employed as of the effective date of the updated Policy would similarly have three years from the effective date of the revised Policy to notify the City of their intent to participate.

Staff believes that establishing a participation window better aligns the Program with its primary purpose as a recruitment and retention tool. Without such a requirement, employees may delay participation until many years after hire, reducing the Program's effectiveness in supporting recruitment decisions and early employee retention. 280
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4. Expand and Modernize Loan Program Provisions
Staff is proposing several revisions intended to improve program flexibility and usability, including:
• Transitioning loan maximums to percentages of the Mountain View median home price for certain employee categories;
• Establishing different loan assistance levels based on employee classification and geographic proximity to Mountain View;
• Clarifying eligible property types and occupancy requirements; • Allowing additional flexibility for subordinate lien positions, subject to City Manager approval and appropriate protections for the City’s financial interests; • Increasing allowable interest-only payment periods; and • Establishing a formal process for transferring an existing Program loan to a replacement eligible property.

These changes recognize that housing costs have increased significantly since the Policy was last comprehensively updated and are intended to improve the Program's usefulness while continuing to protect the City's financial interests through underwriting requirements, repayment provisions, and collateral protections.

5. Clarify Relocation Assistance Provisions
The proposed revisions clarify eligibility requirements, allowable reimbursement types, temporary housing provisions, and administrative requirements associated with the relocation assistance component of the Policy.

The proposed revisions also increase certain relocation assistance benefit amounts to better reflect current housing and moving costs in the Bay Area. In addition, the revisions establish a new relocation assistance provision for employees relocating from within 10 miles of Mountain View, expanding eligibility for partial moving expense reimbursement. 281
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Page 5 of 7 ends

The revisions further clarify that relocation assistance is limited to an employee’s initial qualifying relocation associated with accepting employment with the City, must be utilized within one year of the employee’s appointment date, and may only be utilized one time during the employee’s tenure with the City.

6. Administrative and Operational Updates
Additional revisions are proposed to improve administration of the Program, including:
• Clarification regarding funding availability and Council appropriations; • Incorporation of GIS-based program boundary maps as the controlling reference for geographic eligibility;
• Clarification of repayment requirements following separation from the City; and • Consolidation of administrative authority and implementation guidelines under City Manager-approved procedures.

Additional modifications proposed during the CFC meeting include the following:

1. Adding “Rowhouse” back into Section 3.e, “Eligible Property Types” The CFC proposed adding back “rowhouse” as a specific property type to provide additional clarity that this type of property is eligible.

2. Keep designations for authorizing officials of housing and/or relocation assistance The CFC proposed to keep the designations of authorized officials for housing and/or relocation assistance to specify that the City Council will authorize housing and/or relocation assistance for Council Appointees, and the City Manager will authorize housing and/or relocation assistance for all other employees.

The proposed revisions are intended to improve the administration and usability of Policy D-13 while expanding housing assistance opportunities and maintaining appropriate financial safeguards for the City. The revisions are also intended to strengthen the City’s ability to recruit and retain employees in a highly competitive and high-cost housing market.

All proposed revisions are identified by underline and strikeout in the attached redline version of Council Policy D-13 (Attachment 2).
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FISCAL IMPACT
The recommended modifications to Council Policy D-13 do not require an appropriation and have no immediate fiscal impact. Homebuyer assistance loans and relocation assistance benefits are subject to available funding and future City Council appropriations.

The proposed revisions may increase participation in the Program and the amount of assistance available to eligible employees. Any future loans issued under the Program would continue to be secured by real property and are expected to be repaid in accordance with the terms of the Policy. Staff will continue to administer the Program within available appropriations and return to the City Council for additional funding authority as necessary.

LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-toplay-limits-and-prohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

EXEMPT FROM THE LEVINE ACT
☒ General policy and legislative actions

ALTERNATIVES

1. Do not adopt the resolution modifying Council Policy D-13.

2. Provide other direction.
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Modifications to Council Policy D-13, Mountain View Employee Homebuyer and Relocation Assistance Program
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Page 7 of 7 ends

PUBLIC NOTICING—Agenda posting.

Prepared by:

Derek Rampone
Finance and Administrative
Services Director
Approved by:

Arn Andrews
Assistant City Manager
Attachments: 1. Resolution

2. Council Policy D-13, Mountain View Employee Homebuyer and Relocation Assistance Program (redline)

3. CFC Memo, May 20, 2026
284
Attachment 1

CITY OF MOUNTAIN VIEW
RESOLUTION NO.

SERIES 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW AMENDING CITY COUNCIL POLICY D-13, MOUNTAIN VIEW EMPLOYEE HOMEBUYER AND

RELOCATION ASSISTANCE PROGRAM
WHEREAS, Council Policy D-13, Mountain View Employee Homebuyer and Relocation Assistance Program, was originally adopted on December 2, 2008 (Resolution No. 18741) and was last revised on December 6, 2022 (Resolution No. 17348); and WHEREAS, Council Policy D-13 establishes the City’s Employee Homebuyer and Relocation Assistance Program, which is intended to support employee recruitment and retention by assisting eligible employees in securing housing closer to their place of employment; and WHEREAS, the City of Mountain View continues to operate in a highly competitive employment market and high-cost housing environment, making employee recruitment and retention increasingly challenging; and
WHEREAS, through administration of the Program, staff identified opportunities to clarify policy provisions, improve program administration, modernize loan and relocation assistance provisions, and enhance the Program’s effectiveness as a recruitment and retention tool; and WHEREAS, the proposed amendments to Council Policy D-13 are intended to improve program administration, address implementation challenges, provide greater flexibility for eligible employees, and strengthen the City’s ability to recruit and retain qualified employees; and WHEREAS, on May 20, 2026, the Council Finance Committee (CFC) considered and discussed the proposed amendments to Council Policy D-13 and recommended that the City Council adopt the proposed amendments, including additional modifications recommended by the CFC; now therefore, be it
RESOLVED: that the City Council of the City of Mountain View hereby adopts the amended City Council Policy D-13, Mountain View Employee Homebuyer and Relocation Assistance Program, attached hereto as Exhibit A; and be it
FURTHER RESOLVED: that the amended policy shall become effective immediately. – – – – – – – – – – –
285
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Exhibit: A. Council Policy D-13, Mountain View Employee Homebuyer and Relocation Assistance Program
286

CITY COUNCIL POLICY
SUBJECT: MOUNTAIN VIEW EMPLOYEE HOMEBUYER AND RELOCATION

ASSISTANCE PROGRAM
NO.: D-13

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PURPOSE:

To establish the City’s policy for a homebuyer program for City employees and relocation assistance for Council appointees, department heads, assistant directors, division managers, and other positions designated by the City Manager(or designee) as hard-to-fill.

DEFINITIONS:

Eligible Participant: An employee who meets the eligibility requirements outlined in this policy.

First Responder: Employees designated as emergency responders, including Police, Fire, Dispatch, and designated Public Works/Public Services staff participating in the City’s after-hours Duty Program.

Median Home Price: The median sales price of a detached single-family residence in Mountain View as determined quarterly by the City using a consistent, publicly available data source.

Primary Residence: The employee’s principal place of residence, occupied by the employee.

Radius: The geographic eligibility area for the program, as identified in the attached GIS map.

Refer to the GIS map attachment for the applicable program boundaries and eligible properties.

Separation from the City: Includes resignation, retirement, or termination of employment.

POLICY:

1. Eligibility
a. General Employees - Regular City employees who have successfully completed their initial probationary period are eligible, provided they notify the Human Resources and Finance & Administrative Services departments of their intent to participate in the program within three (3) years of their hire date and complete the loan issuance process within ninety (90) days following such notification. Current employees as of the effective date of this update (June 2026) shall have three (3) years from the effective date of the update (June 2026) to notify the City of their intent to participate in the program and must complete the loan issuance process within ninety (90) days following such notification.
b. Department Heads and Council Appointees – Department heads and Council appointees are eligible at the time of hire, provided they notify the Human Resources and Finance & Administrative Services departments of their intent to participate in the program within three (3) years of their hire date and complete the loan issuance Exhibit A
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process within ninety (90) days following such notification. Current Department Heads and Council appointees employed as of the effective date of this update (June 2026) shall have three (3) years from the effective date of the update (June 2026) to notify the City of their intent to participate in the program and must complete the loan issuance process within ninety (90) days following such notification.

2. Home Loan Programs
a. General Employee Loan Program
• Maximum Loan: Up to 15% of the Median Home Price
• Location Requirement: Within a 7.5-mile radius of Mountain View b. First Responder Loan Program
• Option 1: Same as General Employee Loan Program
• Option 2: Up to 20% of the Median Home Price, for homes within a 5-mile radius of Mountain View
c. Department Heads and Council Appointees
• Option 1: Up to the median home price or 75% of the purchase price for homes within the city limits of Mountain View
• Option 2: Up to 25% of the purchase price, capped at the median home price, for homes within a 5-mile radius of Mountain View
Distances for purposes of this Program (including the 5-mile and 7.5-mile radii) shall be determined based on the attached GIS map (Attachment 1. The map shall be the controlling reference for determining eligibility, regardless of variations that may result from different mapping tools or measurement methods.
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3. General Loan Terms
a. Loan Term
Not to exceed 30 years
b. Interest Rate
Fixed rate based on the Applicable Federal Rate (AFR) at time of issuance c. Interest-Only Payments
• Up to 7 years permitted at loan inception
• Up to 5 additional years may be approved per administrative guidelines • Maximum total: 12 years
d. Repayment Trigger
The loan must be repaid in full upon sale or transfer of the property, in accordance with Section 7.
e. Property Requirements
• Must be the employee’s primary residence
• Eligible property types: single-family, townhouse, rowhouse or condominium
• Property may not be used as a rental or investment property, including renting to short-term tenants or used for vacation rental purposes

4. Equity Requirements
• Standard Requirement: Minimum 10% borrower equity
• Exception: May be reduced to 5% at City Manager discretion

5. Secondary Financing
The City prefers to maintain a first lien position for all Program loans. If a first lien position is not feasible after documented good-faith efforts by the employee to obtain secondary financing with other lending/banking institutions, the City Manager may approve a subordinate lien position, subject to terms and conditions deemed necessary to protect the City’s financial interest. Such conditions may include, but are not limited to, execution of an intercreditor or subordination agreement and limitations on financing.

Administrative guidelines shall define required documentation and approval criteria. 289

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6. Transfer of Loan
Subject to Finance and Administrative Services Director approval (or City Manager if the loan is for the Finance and Administrative Services Director), an employee may transfer the outstanding loan balance to a subsequent eligible property upon sale of the original property. The replacement property must meet all Program requirements in effect at the time of transfer approval. The transferred loan amount shall not exceed the outstanding principal balance of the original loan at the time of transfer approval.

The transferred loan shall retain the original interest rate; however, the repayment term shall recommence upon transfer, including eligibility for up to seven (7) years of interest-only payments, or up to twelve (12) years may be approved per administrative guidelines. The City may require updated underwriting, appraisal, title, insurance, and loan documentation as part of the transfer approval process.

The employee shall be responsible for all costs and expenses associated with the transfer process, including, but not limited to, appraisal, escrow, title, recording, legal, underwriting, and other related transaction costs.

7. Repayment Upon Separation
• Loan must be repaid within 12 months of separation
• If repaid within 6 months: no interest rate change
• If repaid after 6 months: interest rate increases by 1% • Extensions may be granted in hardship cases, subject to City Manager approval

8. Funding Source
Funding for all loan programs shall be determined based on funds available at the time of the loan request, and as appropriated by the City Council.

9. Relocation Assistance
Eligibility
Available to department heads, Council appointees, assistant directors, division managers, and other positions designated by the City Manager (or designee) as hard-to-fill. Eligibility is limited to an employee’s initial relocation associated with accepting a qualifying position with the City 290

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and may only be utilized one time during the employee’s tenure with the City, regardless of any subsequent promotions or appointments to other eligible positions.

Reimbursement
Distance of Move Maximum Reimbursement
Up to 10 miles $4,000

10.1 - 25.0 miles $6,000
Over 25 miles $8,000, plus temporary housing
• Temporary housing: Up to $192/day for up to 60 days within 5 miles of Mountain View • Move must occur within one year of appointment
Administration of Relocation Assistance
• Subject to Finance and Administrative Services Department procedures and IRS regulations
• May be taxable and subject to withholding

10. Overall Administration
The City Council will authorize housing and/or relocation assistance for Council appointees under this Policy. The City Manager will authorize housing and/or relocation assistance for all other employees under this Policy.

Administrative procedures and guidelines shall be developed and maintained by staff and approved by the City Manager.

Attachment: GIS Map
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Revised: XXXXX, 2026, Resolution No. XXXX
Revised: December 6, 2022, Resolution No. 18741
Revised: May 14, 2019, Resolution No. 18324
Revised: January 19, 2010
Revised: June 9, 2009
Effective Date: December 2, 2008, Resolution No. 17348
CNLPOL
D13-CP
292
Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community, Esri, NASA, NGA, USGS, FEMA City Hall
5 miles

7.5 miles
Mountain View Boundary
¹
0 1 2 0.5
Miles
Attachment: GIS Map
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PURPOSE:

To establish the City’s policy for a homebuyer program for City employees and relocation assistance for Council appointees, department heads, assistant directors, and division managers, and other or a positions designated by the City Manager, (or designee), as hard-to-fill positions.

DEFINITIONS:

Eligible Participant: An employee who meets the eligibility requirements outlined in this policy.

Median Home Price: The median sales price of a detached single-family residence in Mountain View as determined quarterly by the City using a consistent, publicly available data source.

Primary Residence: The employee’s principal place of residence, occupied by the employee.

Radius: The geographic eligibility area for the program, as identified in the attached GIS map.

Refer to the GIS map attachment for the applicable program boundaries and eligible properties.

Separation from the City: Includes resignation, retirement, or termination of employment.

POLICY:

1. Eligibility for Employee Homebuyer Program
a. General Employees - Regular City employees who have successfully completed their passed the initial probationary period are eligible, provided they notify the Human Resources and Finance & Administrative Services departments of their intent to participate in the program within three (3) years of their hire date and complete the loan issuance process within ninety (90) days following such notification for the Employee Homebuyer Program. Current employees as of the effective date of this update (June 2026) shall have three (3) years from the effective date of the update (June 2026) to notify the City of their intent to participate in the program and must complete the loan issuance process within ninety (90) days following such notification.
b. Department hHeads and Council aAppointees – Department heads and Council appointees who are not subject to a probationary period are eligible for this program at the time of hire, provided they notify the Human Resources and Finance & Attachment 2
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Administrative Services departments of their intent to participate in the program within three (3) years of their hire date and complete the loan issuance process within ninety (90) days following such notification. Current Department Heads and Council appointees employed as of the effective date of this update (June 2026) shall have three (3) years from the effective date of the update (June 2026) to notify the City of their intent to participate in the program and must complete the loan issuance process within ninety (90) days following such notification. .

2. Home Loanbuyer Programs
The Employee Homebuyer Program shall consist of the following elements:a. General Employee Loan Program
 Maximum Loan: Up to 15% of the Median Home Price
 Location Requirement: Within a 7.5-mile radius of Mountain View b. First Responder Loan Program
 Option 1: Same as General Employee Loan Program
 Option 2: Up to 20% of the Median Home Price, for homes within a 5-mile radius of Mountain View
c. Department Heads and Council Appointees
 Option 1: Up to the median home price or 75% of the purchase price for homes within the city limits of Mountain View
 Option 2: Up to 25% of the purchase price, capped at the median home price, for homes within a 5-mile radius of Mountain View
Distances for purposes of this Program (including the 5-mile and 7.5-mile radii) shall be determined based on the attached GIS map (Attachment 1. The map shall be the controlling reference for determining eligibility, regardless of variations that may result from different mapping tools or measurement methods.
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a3. General. Loan TermsAmount:
a. Loan Term
Not to exceed 30 years
b. Interest Rate
Fixed rate based on the Applicable Federal Rate (AFR) at time of issuance c. Interest-Only Payments
 Up to 7 years permitted at loan inception
 Up to 5 additional years may be approved per administrative guidelines  Maximum total: 12 yearsAll Employees:
d. Repayment Trigger
The loan must be repaid in full upon sale or transfer of the property, in accordance with Section 7.
e. Property Requirements
 Must be the employee’s primary residence
 Eligible property types: single-family, townhouse, rowhouse or condominium
 Property may not be used as a rental or investment property, including renting to short-term tenants or used for vacation rental purposes

4. Equity Requirements
 Standard Requirement: Minimum 10% borrower equity
 Exception: May be reduced to 5% at City Manager discretion

Administrative guidelines shall define required documentation and approval criteria.

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7. Repayment Upon Separation
 Loan must be repaid within 12 months of separation
 If repaid within 6 months: no interest rate change
 If repaid after 6 months: interest rate increases by 1%  Extensions may be granted in hardship cases, subject to City Manager approval

8. Funding Source
Funding for all loan programs shall be determined based on funds available at the time of the loan request, and as appropriated by the City Council.

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and may only be utilized one time during the employee’s tenure with the City, regardless of any subsequent promotions or appointments to other eligible positions.

Reimbursement
Distance of Move Maximum Reimbursement
Up to 10 miles $4,000

10.1 - 25.0 miles $6,000
Over 25 miles $8,000, plus temporary housing
Loan of up to $250,000 to assist with purchasing a home in, or within a 10-mile radius of, Mountain View.
 Temporary housing: Up to $192/day for up to 60 days within 5 miles of Mountain View  Move must occur within one year of appointment
Administration of Relocation Assistance
 Subject to Finance and Administrative Services Department procedures and IRS regulations
 May be taxable and subject to withholding

Administrative procedures and guidelines shall be developed and maintained by staff and approved by the City Manager.

Attachment: GIS Map
First Responders:
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First responders are eligible for either the All Employees loan above, or a loan of up to $500,000 to assist with purchasing a home in, or within a five-mile radius of, Mountain View.

First responders include Police and Fire emergency responders (Firefighter/Paramedic, Fire Engineer, Fire Captain, Battalion Chief, Deputy Fire Chief, Police Officer, Police Sergeant, Police Lieutenant, Police Captain, Public Safety Dispatcher I, II, III, Lead Public Safety Dispatcher, Public Safety Dispatch Coordinator, and Emergency Communications Manager) and Public Works/Public Services employees designated to respond to calls for service as defined in the City’s after-hours Duty Program set forth in the Memorandum of Understanding between the Service Employees International Union (SEIU) and the City of Mountain View. New or reclassified positions may be designated by the City Manager as first responders.

For All Employee and First Responder loans, the maximum loan amount will be adjusted annually, beginning in December 2019, based on the annual change (December to December) in the Consumer Price Index for All Urban Consumers (CPI-U) in the San Francisco-Oakland-Hayward urban area.

Department Heads and Council Appointees:

Loan of up to the median home price in Mountain View or 75% of the sales price, whichever is lower, to assist with purchasing a home in Mountain View; or a loan of up to 25% of the sales price, to a maximum of median home price in Mountain View, for a home within a five-mile radius of Mountain View.

The employee must establish a minimum equity in the property equal to at least 10% of the total purchase price of the residence. At the City Manager’s discretion, equity in the property may be reduced to 5% for unusual circumstances. In the case that the City’s loan does not exceed $500,000, a minimum equity in the property is not required.

For department heads, if the participant requires a second loan on the property, it is the City’s preference for any additional loan to be subordinated to the City’s loan; however, after good-faith attempts to do so are unsuccessful, the City Manager may approve a secondary lien position for the City’s loan.
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b. Source of Loan Funds:

For All Eligible Participants:

The funding source for the loan programs will be determined based on availability of funding and approved by City Council.
c. Loan Terms and Repayment:
• Loan term is not to exceed 30 years.
• Fixed interest rate will be determined based on the Applicable Federal Rate (AFR) at the time the loan is issued, for all loans.
• The eligible participant may make interest-only payments for up to three years at the start of the loan. Participants may request up to four additional years of interest-only payments, to a maximum of seven years, which will be evaluated and considered as set forth in the procedural guidelines. • For interest-only payment option, when principal payments commence, the principal will be amortized over the remaining life of the loan. • The City will be repaid in full upon the sale or transfer of the property. • The purchased property must be the primary residence of the employee and may be a single-family home, townhouse, rowhouse, or condominium. • The home cannot be rented.
d. Loan Repayment Upon Separating from the City:
• Upon a participant’s separation from the City, the full loan must be paid within 12 months. If the loan is repaid within six months, the interest rate will not change. For repayment after six months, the interest rate will increase by 1%. • Additional time for repayment may be allowed in hardship situations, as approved by the City Manager or designee.
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e. Relocation Assistance
• The following positions may request relocation assistance: department heads, Council appointees, assistant directors, and division managers or a position designated by the City Manager, or designee, as a hard-to-fill position. • Relocation assistance may be requested for a move occurring within one year of date of appointment.
• For a move more than 10 miles but less than 25 miles, up to $4,500 in reimbursement will be provided upon receipt and approval of documentation of reasonable and necessary moving expenses.
• For a move greater than 25 miles, up to $6,500 reimbursement will be provided upon receipt and approval of documentation of reasonable and necessary moving expenses. In addition, reimbursement for temporary housing, within five miles of Mountain View, at a rate of up to $100 per day for no more than 60 days, upon receipt and approval of documentation of such temporary housing.
• Reimbursements will be administered in accordance with procedures set forth by the Finance and Administrative Services Department and IRS regulations.

Reimbursements may be a taxable benefit and subject to tax withholdings. • The maximum reimbursement amount will be adjusted annually, beginning in December 2019, based on the annual change (December to December) in the Consumer Price Index for All Urban Consumers (CPI-U) in the San FranciscoOakland-Hayward urban area.

PROCEDURE:

The guidelines for this program shall be developed by staff and approved by the City Manager. 301

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The City Council will authorize housing and/or relocation assistance for Council appointees under this Policy. The City Manager will authorize housing and/or relocation assistance for all other employees under this Policy.

CITY HALL
500 CASTRO STREET
File #: 206217, Version: 1
Appointment to the Youth Advisory Committee for the 2026-27 School Year Term Adopt a Resolution of the City Council of the City of Mountain View Appointing 15 Members and Nine Members-at-Large/Alternates to the Youth Advisory Committee for the 2026-27 School Year Term, to be read in title only, further reading waived (Attachment 1 to the Council Report).

City of Mountain View Page 1 of 1 Printed on 6/18/2026
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DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Community Services
TITLE: Appointment to the Youth Advisory
Committee for the 2026-27 School Year
Term

RECOMMENDATION
Adopt a Resolution of the City Council of the City of Mountain View Appointing 15 Members and Nine Members-at-Large/Alternatesto the Youth Advisory Committee for the 2026-27 School Year Term, to be read in title only, further reading waived (Attachment 1 to the Council Report).

BACKGROUND
On September 11, 2007, the City Council approved Resolution No. 17235 establishing the Youth Advisory Committee (YAC) to initiate increased civic involvement by youth in Mountain View.

The resolution states that the YAC may consist of a maximum of 15 middle school and high school students and that members are to be selected through an application and interview process facilitated through the Community Services Department’s Recreation Division, reviewed by the Council Youth Services Committee (CYSC), and appointed by the City Council.

On September 23, 2025, the City Council approved Resolution No. 19024, which updates the roles and responsibilities of the YAC including the addition of “members-at-large” positions to provide expanded civic engagement opportunities for youth in Mountain View. The resolution also requires the YAC to develop and approve an annual work plan for the upcoming fiscal year, which will be submitted to the CYSC for review and approval. The work plan will outline key projects, priorities, milestones, and ongoing initiatives the Committee plans to focus on throughout the year
In spring 2026, Recreation Division staff began YAC recruitment efforts for the 2026-27 school year, as described in Attachment 2. A total of 35 applications from current YAC members and prospective applicants were received by the deadline. Applicants were interviewed by Recreation staff in April, and the appointment recommendations were forwarded to the CYSC on May 20, 2026 for consideration.
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ANALYSIS
On May 20, 2026, the CYSC received a presentation from staff on the recruitment and selection process for the recommended candidates for the 2026-27 YAC term. The CYSC recommended the following 15 candidates to the City Council for appointment to the YAC:
• Dylan Andrzejek, sophomore at Mountain View High School • Shreyas Nayak, seventh grader at Graham Middle School • Jayan Nair, sophomore at Mountain View High School
• Kaelyn Tan, junior at Mountain View High School
• Kaitlyn Byon, junior at Los Altos High School
• Harshini Nagappan, junior at Los Altos High School
• Leilani Montano, sophomore at Los Altos High School
• Meital Zayats, sophomore at Mountain View High School • Ryan Jhin, junior at Mountain View High School
• Alyson Lu, sophomore at Mountain View High School (current member-at-large) • Alexa Swanson, sophomore at Menlo School (current member-at-large) • Maya Hsu, sophomore at Waldorf School of the Peninsula (current member-at-large) • Amanda Ni Lewis, freshman at Mountain View High School (current member-at-large) • Katherine Li, freshman at Mountain View High School (current member-at-large) • Andrea Wong, sophomore at Mountain View High School
In addition, the CYSC recommended the following nine candidates as YAC members-atlarge/alternates to the City Council for the 2026-27 YAC term:
• Sarp Akalin, sophomore at Los Altos High School
• Katherine Xu, sophomore at Mountain View High School
• Oliver Pollock, freshman at Mountain View High School • Rohan Vijendran, freshman at Bellarmine College Prep
• Elise Gruenstein, junior at Mountain View High School • Kye Haglund, freshman at Mountain View High School
• Sophia Buzzi, sophomore at Los Altos High School
• Luca Tsugukuni, sophomore at Mountain View High School • Kyla Lee, sophomore at Los Altos High School
FISCAL IMPACT—There is no fiscal impact associated with this action. 305
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LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-toplay-limits-and-prohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

EXEMPT FROM THE LEVINE ACT
☒ General policy and legislative actions

ALTERNATIVES

1. Do not adopt the resolution.

2. Provide other direction.

PUBLIC NOTICING—Agenda posting.

Prepared by:

Greg Milano
Recreation Supervisor
Reviewed by:

Colin James
Recreation Manager
Kristine Crosby
Assistant Community Services Director
John R. Marchant
Community Services Director
Approved by:

Audrey D. Seymour
Assistant City Manager
Attachment: 1. Resolution

2. Council Youth Services Memorandum—May 20, 2026
306
Attachment 1
-1-

CITY OF MOUNTAIN VIEW
RESOLUTION NO.

SERIES 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW APPOINTING 15 MEMBERS AND NINE MEMBERS-AT-LARGE/ALTERNATES TO THE YOUTH ADVISORY COMMITTEE FOR THE 2026-27 SCHOOL YEAR TERM
WHEREAS, Recreation Division staff recruited and interviewed 35 applicants for the Youth Advisory Committee 2026-27 term, and presented its recommendation to the Council Youth Services Committee on May 20, 2026; and
WHEREAS, the Council Youth Services Committee reviewed and approved staff recommendations for the Youth Advisory Committee appointments on May 20, 2026, and forwarded its recommendations to the City Council for appointment; now, therefore, be it RESOLVED: that the City Council of the City of Mountain View hereby:

1. Appoints Alyson Lu, Alexa Swanson, Maya Hsu, Amanda Ni Lewis, Katherine Li, and Andrea Wong to the Youth Advisory Committee for the 2026-27 school year term.

2. Reappoints Dylan Andrzejek, Shreyas Nayak, Jayan Nair, Kaelyn Tan, Kaitlyn Byon, Leilani Montano, Harshini Nagappan, Meital Zayats, Ryan Jhin, to the Youth Advisory Committee for the 2026-27 school year term.

3. Appoints members-at-large/alternates Oliver Pollock, Katherine Xu, Sarp Akalin, Rohan Vijendran, Elise Gruenstein, Kye Haglund, Sophia Buzzi, Luca Tsugukuni, and Kyla Lee to the Youth Advisory Committee for the 2026-27 school year term. – – – – – – – – – – –
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City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206223, Version: 1
Acceptance and Appropriation of up to $498,397.20 California Highway Patrol Cannabis Tax Fund Grant Adopt a Resolution of the City Council of the City of Mountain View Authorizing the Acceptance and Appropriation of a Cannabis Tax Fund Grant from the State of California in an Amount up to Four Hundred Ninety-Eight Thousand Three Hundred Ninety-Seven Dollars and Twenty Cents ($498,397.20) Contingent Upon Award and Receipt of the Grant Funds, to Help Reduce, and Mitigate the Impacts of, Impaired Driving in Mountain View and Authorizing the City Manager or Designee to Take All Steps Necessary to Receive the Grant Funds, to be read in title only, further reading waived (Attachment 1 to the Council report).

City of Mountain View Page 1 of 1 Printed on 6/18/2026
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DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Police
TITLE: Acceptance and Appropriation of up to
$498,397.20 California Highway Patrol
Cannabis Tax Fund Grant

RECOMMENDATION
Adopt a Resolution of the City Council of the City of Mountain View Authorizing the Acceptance and Appropriation of a Cannabis Tax Fund Grant from the State of California in an Amount up to Four Hundred Ninety-Eight Thousand Three Hundred Ninety-Seven Dollars and Twenty Cents ($498,397.20), Contingent Upon Award and Receipt of the Grant Funds, to Help Reduce, and Mitigate the Impacts of, Impaired Driving in Mountain View and Authorizing the City Manager or Designee to Take All Steps Necessary to Receive the Grant Funds, to be read in title only, further reading waived (Attachment 1 to the Council report).

BACKGROUND
The City is committed to continually increasing traffic safety for all roadway users. In an effort to reduce the number of alcohol- and/or drug-impaired vehicle collisions in Mountain View, the Mountain View Police Department (MVPD) actively pursues and utilizes grant funds to increase focused enforcement of impaired drivers.

Established following the passage of Proposition 64 in 2016, the California Highway Patrol Cannabis Tax Fund Grant Program provides competitive grant funding to local law enforcement agencies to address impaired driving. The City is eligible to receive up to $498,397.20 in grant funding for Fiscal Year 2026-27 to support these efforts.

ANALYSIS
Based on MVPD collision data, there were 363 reported vehicle traffic collisions on Mountain View roadways in 2025. Of those collisions, 70, or approximately 19%, involved a driver impaired by alcohol, drugs, or a combination of both. During the same period, MVPD made 331 arrests for driving under the influence (DUI) or driving under the influence of drugs (DUID), including offenses involving alcohol, drugs, a combination of both, or possession of open containers of alcohol or cannabis. In January 2025, MVPD responded to a fatal traffic collision in which an 309
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June 23, 2026

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impaired driver with a blood alcohol concentration more than twice the legal limit struck and killed a pedestrian.

Reducing impaired driving and improving traffic safety remain priorities for MVPD. The Department conducts targeted enforcement of primary collision factor violations, provides public education and outreach to motorists, and deploys DUI/DUID saturation patrols. If awarded, the grant funds will support these efforts by funding personnel overtime for DUI/DUID enforcement operations and the purchase of three vehicles dedicated to traffic safety and directed enforcement activities.

FISCAL IMPACT
Approval of the recommended action will appropriate up to $498,397.20 in California Highway Patrol Cannabis Tax Fund Grant Program funds, contingent upon receipt of the grant award. The grant funds will support MVPD efforts to reduce and mitigate the impacts of impaired driving through enhanced enforcement, training, equipment, and related traffic safety activities.

The grant is fully funded by the State and does not require a local match. Acceptance of the grant does not obligate the City to provide ongoing funding or continue the program beyond the grant term.

LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-toplay-limits-and-prohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

EXEMPT FROM THE LEVINE ACT
☒ Contract between two or more state or local government agencies

ALTERNATIVES
The City Council could direct that the California Highway Patrol Cannabis Tax Fund Grant Program funds not be accepted.
310
Acceptance and Appropriation of $498,397.20 California Highway Patrol Cannabis Tax Fund Grant
June 23, 2026

Page 3 of 3 ends

PUBLIC NOTICING—Agenda posting.

Prepared by:

Chandra Kooner
Senior Management Analyst
Approved by:

Michael Canfield
Police Chief
Audrey D. Seymour
Assistant City Manager
Attachment: 1. Resolution
311
Attachment 1
-1-

CITY OF MOUNTAIN VIEW
RESOLUTION NO.

SERIES 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW

AUTHORIZING THE ACCEPTANCE AND APPROPRIATION OF A CANNABIS TAX FUND GRANT

FROM THE STATE OF CALIFORNIA IN AN AMOUNT UP TO

FOUR HUNDRED NINETY-EIGHT THOUSAND THREE HUNDRED NINETY-SEVEN DOLLARS AND TWENTY CENTS ($498,397.20) CONTINGENT UPON AWARD AND RECEIPT OF THE GRANT

FUNDS, TO HELP REDUCE AND MITIGATE THE IMPACTS OF IMPAIRED DRIVING IN

MOUNTAIN VIEW AND AUTHORIZING THE CITY MANAGER OR DESIGNEE

TO TAKE ALL STEPS NECESSARY TO RECEIVE THE GRANT FUNDS
WHEREAS, the Mountain View Police Department has applied for a Cannabis Tax Fund Grant (“CTFG”) administered by the California Highway Patrol and is eligible to receive grant funding in an amount up to Four Hundred Ninety-Eight Thousand Three Hundred Ninety-Seven Dollars and Twenty Cents ($498,397.20); and
WHEREAS, the purpose of the grant funding is to help reduce and mitigate the impacts of impaired driving in Mountain View; now, therefore, be it RESOLVED: that the City Council of the City of Mountain View hereby authorizes the acceptance of a CTFG grant in an amount up to Four Hundred Ninety-Eight Thousand Three Hundred Ninety-Seven Dollars and Twenty Cents ($498,397.20), contingent upon award and receipt of the grant funds; and be it
FURTHER RESOLVED: that the City Council of the City of Mountain View hereby authorizes the City Manager or designee to take all steps necessary to receive the grant funding, including, but not limited to, executing a grant agreement and any other related documents with the State of California or other State agency or department that is administering the grant; and be it FURTHER RESOLVED: that the City Council of the City of Mountain View hereby appropriates the CTFG grant, in amount up to Four Hundred Ninety-Eight Thousand Three Hundred Ninety-Seven Dollars and Twenty Cents ($498,397.20), contingent upon award and receipt of the grant funds, to the Mountain View Police Department General Operating Fund for eligible grant-related expenditures to help reduce and mitigate the impacts of impaired driving in Mountain View; and be it
FURTHER RESOLVED: that the City Manager or designee is authorized to take all steps necessary to effectuate this appropriation; and be it
312
-2-
FURTHER RESOLVED: that this Resolution shall be effective upon the date of its adoption. – – – – – – – – – – –
313
City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206002, Version: 1
Shoreline Golf Links Parking Lot Repaving-Various Actions

1. Approve a midyear Capital Improvement Program project, Shoreline Golf Links Parking Lot Repaving.

2. Acting in its capacity as Board of Directors of the Shoreline Regional Park Community, transfer and appropriate $638,500 of Shoreline Series A Bond Proceeds and $1,161,864 of Shoreline Series B Bond Proceeds from Charleston Road Improvements, Design and Construction, Project 19-34, to the Shoreline Golf Links Parking Lot Repaving Project.

3. Acting in its capacity as Board of Directors of the Shoreline Regional Park Community, transfer and appropriate $2,199,636 of Shoreline Series A Bond Proceeds from Plymouth/Space Park Realignment, Project 20-40, to the Shoreline Golf Links Parking Lot Repaving Project, where the total project budget is 100% from the Shoreline Regional Park Community.

4. Acting in its capacity as Board of Directors of the Shoreline Regional Park Community, appropriate $2,199,636 from the Shoreline Regional Park Community Fund to Plymouth/Space Park Realignment, Project 20-40, where the total project budget is $31,865,952, of which 27% is from the Shoreline Regional Park Community.

5. Authorize the Community Manager or designee to execute a professional services agreement with Sandis Engineers Surveyors and Planners, a California corporation (Entity No. 606309), to provide design and construction support services for Shoreline Golf Links Parking Lot Repaving, in a not-to-exceed amount of $407,000.

City of Mountain View Page 1 of 1 Printed on 6/18/2026
powered by Legistar™314
DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Public Works
TITLE: Shoreline Golf Links Parking Lot
Repaving—Various Actions

RECOMMENDATION

1. Approve a midyear Capital Improvement Program project, Shoreline Golf Links Parking Lot Repaving.

BACKGROUND
The Shoreline Golf Links parking lot is located within Shoreline at Mountain View Regional Park (Shoreline at Mountain View) and serves the Shoreline Golf Links and general parking for Shoreline at Mountain View (see Figure 1). Shoreline at Mountain View is a 750-acre wildlife 315
Shoreline Golf Links Parking Lot Repaving–Various Actions June 23, 2026

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refuge and recreation area, with some areas located over a closed landfill. Shoreline is governed by the Shoreline Wildlife Management Plan and is home to the western burrowing owl, which is listed as a candidate for threatened or endangered species status by the California Fish and Game Commission. The parking lot is within the closed landfill area.

Figure 1: Project Location Map

ANALYSIS
The Shoreline Golf Links parking lot is approximately 150,000 square feet and the pavement has deteriorated and is in need of rehabilitation. Due to the high use of the parking lot serving Shoreline at Mountain View users, staff is recommending a new capital improvement program project to remedy the conditions. The project site is located within Shoreline at Mountain View, home to over 20 different species of protected birds, and the closed landfill boundary. Repaving the project site will require special design and environmental monitoring. 316
Shoreline Golf Links Parking Lot Repaving–Various Actions June 23, 2026

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In March 2026, staff issued a Request for Proposals for professional design and construction support services by posting on the City website, email distribution, and posting on Bidnet Direct.

Four firms submitted proposals, and a staff selection committee evaluated the proposals and reviewed firm qualifications. The committee selected Sandis Engineers Surveyors and Planners (Sandis) as the most qualified firm based on their approach to the project, experience in completing similar projects, and understanding of project goals. Sandis has provided similar design services for many local agencies.

The main elements of the scope of services include:
• Conduct site surveys and investigation, data collection, and design analysis; • Prepare construction bid documents; and
• Provide bidding and construction support.

The recommended fee of $407,000 for basic services and contingency is consistent for such services, and staff considers the fee to be fair and reasonable for the scope of work required. If the recommended action is approved by Council, Sandis will begin design in summer 2026. The project is estimated to complete design in summer 2027 and start construction in fall 2027.

FISCAL IMPACT
An appropriation of $4,000,000 is requested to fund the new project. Staff recommends transferring and appropriating $4,000,000 of the Shoreline Series A and B Bond Proceeds from two existing projects, as summarized below:

Table 1: New Project Funding
Funding Source Amount
Shoreline Series A Bond Proceeds from Plymouth/Space
Park Realignment, Project 20-40
$2,199,636
Shoreline Series B Bond Proceeds from Charleston Road
Improvements, Design and Construction, Project 19-34
1,161,864
Shoreline Series A Bond Proceeds from Charleston Road
Improvements, Design and Construction, Project 19-34 638,500 TOTAL: $4,000,000
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The recommended transfer of the bond proceeds will provide for more timely use of these funds.

Staff also recommends transferring and appropriating $2,199,636 from the Shoreline Regional Park Community Fund to Plymouth/Space Park Realignment, Project 20-40, to replenish the reallocated bond proceeds. There is sufficient funding available in the Shoreline Regional Park Community Fund for the recommended action. The Charleston Road Improvements, Design and Construction (CIP 19-34) is scheduled to be closed by the end of FY 2025-26. No additional funding is needed for this project.

The recommended professional services agreement includes $339,143 for basic services and reimbursable expenses, and a contingency of $67,857 for additional services, for a total not-toexceed amount of $407,000.

Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

SUBJECT TO THE LEVINE ACT
☒ Contract or franchise agreement

ALTERNATIVES

1. Do not approve a midyear CIP project and direct staff to defer this project.

2. Do not approve the appropriations of Shoreline Series A and B Bond Proceeds and the Shoreline Regional Park Community Fund and direct staff to use another funding source.

3. Provide other direction.
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PUBLIC NOTICING—Agenda posting.

Prepared by:

Nancy Chen
Assistant Engineer
Reviewed by:

Robert Gonzales
Principal Civil Engineer
Edward Arango
Assistant Public Works Director/City
Engineer
Approved by:

Jennifer Ng
Public Works Director
Audrey D. Seymour
Assistant City Manager
cc: APWD—Arango, PCE—Gonzales, SCE—Houghton, AE—Chen, SMA—Goedicke, SMA— Nuñez, File (20-40)
319
City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206028, Version: 1
South Bay Salt Pond Restoration, Project 18-53-Various Actions Acting in its capacity as Board of Directors of the Shoreline Regional Park Community:

1. Authorize the Community Manager or designee to execute a Memorandum of Agreement and a Habitat Easement Deed and Habitat Maintenance Agreement with the U.S. Fish and Wildlife Service (USFWS) to design, construct, and maintain the portions of the project components on City property for the South Bay Salt Pond Restoration Project Phase II Alviso Pond complex at Pond A1.

2. Authorize the Community Manager or designee to execute a Memorandum of Agreement with the California State Coastal Conservancy (CSCC) to design and construct the erosion protection, and Coast Casey North Levee at Shoreline at Mountain View Regional Park to support the South Bay Salt Pond Restoration Project Phase II Alviso Pond complex at Pond A1.

3. Authorize the Community Manager or designee to amend the professional services agreement with Marina Construction Management, Inc., a California corporation (Entity No. 6081240) for South Bay Salt Pond Restoration, Project 18-53, increasing compensation by $150,000 for additional professional services, for a total agreement not-to-exceed amount of $830,000.

4. Find that in accordance with California Environmental Quality Act requirements, the erosion protection improvements at Pond A1 is categorically exempt as Class 1, Existing Facilities, under California Public Resources Code Section 15301.

City of Mountain View Page 1 of 1 Printed on 6/18/2026
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DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Public Works
TITLE: South Bay Salt Pond Restoration, Project
18-53—Various Actions

RECOMMENDATION
Acting in its capacity as Board of Directors of the Shoreline Regional Park Community:

BACKGROUND
The City, United States Fish and Wildlife Service (USFWS), California State Coastal Conservancy (CSCC), Ducks Unlimited (DU), and other partnering agencies are working on Phase II of the South Bay Salt Pond Restoration Project (SBSP Project) to restore former salt ponds to tidal wetlands and wildlife habitats. The Phase II SBSP Project includes salt ponds A1 and A2W, located north of Shoreline at Mountain View Regional Park (see Figure 1). These ponds are on properties owned by the USFWS. 321
South Bay Salt Pond Restoration, Project 18-53—Various Actions June 23, 2026

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Pond A2W Project
The major construction work for all project components at Pond A2W, including the new 1.2-mile Song Sparrow Spur Trail on USFWS property located immediately north of Mountain View, has been completed.

The SBSP Project team and partners hosted a public project completion celebration on February 20, 2026.

Additional planting activities are planned for the habitat transition zone in the coming months.

Pond A1 Project
Staff have been working with USFWS, CSCC, and DU to plan the restoration work at Pond A1 over the last decade. This includes drafting collaboration agreements and easements, conducting engineering design, and securing CEQA and environmental regulatory permitting. The SBSP Project at Pond A1 consists of USFWS-led project components and City-led project components.

USFWS-led Project Components
The USFWS-led project components are as follows:
• Habitat Transition Zone — The habitat transition zone is a gradual slope of soil fill to be placed along the southern edge of the ponds that will accelerate the establishment of vegetated tidal marsh, provide a range of habitats at the fringe of the ponds, and reduce coastal flood risk by dampening the waves against the City’s shoreline.
• Levee Breach — Several locations along Pond A1 levees will be breached to provide connections to the external sloughs and create tidal conditions within the pond to support habitat restoration. • Nesting Island Habitat — A temporary nesting island habitat will be constructed to provide nesting grounds for the western snowy plover, California least tern, and other bird species of interest to support habitat restoration. The islands are designed with relatively steep side slopes and are expected to erode or slump over time to become high spots in the restored marsh. • Recreational Improvements — Improvements to public access areas that provide visitors with opportunities to view habitats, wildlife, and the restoration project.

City-led Project Components
Concurrently, the City has coordinated and partnered with the USFWS and CSCC to incorporate sea level rise improvements that are recommended in the City’ Sea Level Rise Capital Improvement Program (SLR CIP) and complement the SBSP Project. These City-led project components include the following, which are described below and shown in Figure 1.
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Figure 1: Location of SBSP Project and City-Led Project Components at Pond A1 • Erosion Protection Improvements – The City landfill levee contains the contents of the closed landfill that underlies Shoreline Regional Park. To address the impacts to the City from the SBSP Project and future sea level rise, buried rock slope protection will be installed along the existing landfill levee to reduce the risk of potential erosion from coastal waves. • Coast Casey North Levee Improvements – The City owns the land under the Bay Trail alignment and the Coast Casey North Levee at the northern end of the Coast Casey Forebay along the northern limit of Shoreline at Mountain View Regional Park. Because the SBSP Project will raise the tidal water level in Pond A1, the existing Coast Casey North Levee needs to be raised and the Bay Trail along City property needs to be reconstructed at a higher elevation. These measures are necessary to maintain the freeboard (the additional levee height to provide a margin of safety) and to prevent waters from Pond A1 from overtopping the Coast Casey North Levee. This work will support long-term sea level rise protection and coastal flood risk management.

Pond A1 Pond A2W
Palo Alto
Flood Basin
Coast Casey North Levee
Erosion Protection
South Bay Salt Pond
Restoration Project at Pond A1
City-Led Project Components
Charleston
Slough
Coast Casey
North Levee
Shoreline Park
Habitat Transition
Zone by USFWS
Erosion
Protection
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Agreement Schedules and Funding
Table 1 provides a summary status of schedules and funding for various agreements and phases of the projects at Pond A1.

Table 1. Project Status Summary— South Bay Salt Pond Restoration Project Phase II at Pond A1 Pond A1
USFWS-Led
Project Components
City-Led
Project Components

FUNDING
Funded by SBSP Project Habitat Transition Zone
Levee Breach
Nesting Island Habitat
Recreational
Improvements
Erosion Protection
Improvements
Construction
Funded by City of Mountain View NA Erosion Protection
Improvements Design
Coast Casey North
Levee Improvements
Design and
Construction

SCHEDULE
Agreement Execution
MOA and Habitat Easement Deed
and Habitat Maintenance Agreement
with USFWS
Q3 2026, Pending City
Council Authorization
NA
MOA with CA State Coastal
Conservancy
NA Q3 2026, Pending City
Council Authorization
Planning, Environmental, and Design
Planning and Permitting Completed Q1 2027
Design Q1 2027 Q1 2027
Construction
Soil Import Started in Q4 2024
Bid for Construction Q2 2027
Construction (scheduled) Start Q3 2027
The engineering design for the erosion protection and the Coast Casey North Levee Improvements are currently in progress. In addition, the City issued an excavation permit and license agreement in November 2024 to DU for soil import to Pond A1 for their habitat transition zone construction and pond perimeter berms improvements. DU has started the soil import to Pond A1. More soil is required for the Pond A1 project, and DU is actively searching for additional soil material. 324
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On April 12, 2024, the City issued a Request for Qualifications for professional construction management and inspection services for the City’s capital projects. Several consulting firms submitted Statements of Qualification (SOQ). A review panel of Public Works staff reviewed the SOQs and prepared an eligibility list of qualified firms who could perform construction and inspection services on behalf of the City. Staff selected Marina Construction Management, Inc. (MCM) to perform the construction management and inspection services for the SBSP Project, based on their experience working at Shoreline at Mountain View Regional Park and on sea level rise adaptation projects. On December 6, 2024, the City executed an agreement with MCM for $247,320 to provide constructability review and construction planning coordination for Pond A2W projects and construction management for the soil import to Pond A1. On July 15, 2025, the City amended the agreement with MCM to add $432,680 to Project 18-53 to provide construction management for construction works at Pond A2W, bringing the total contract value to $680,000.

ANALYSIS
Project Agreements
Staff has been working with the SBSP Project team to establish a Memorandum of Agreement (MOA) and Habitat Easement Deed and Habitat Maintenance Agreement with USFWS. The purpose of this MOA is to coordinate the construction of the SBSP Project Phase II Alviso Pond complex at Pond A1 and a portion of the habitat transition zone on City property. In addition, to support the design and construction of the City-led projects adjacent to Pond A1, staff has been working with the CSCC to establish an MOA between the City and the CSCC. A summary of each agreement is presented below:

Memorandum of Agreement with USFWS
The parties to this MOA include the City and the USFWS, with USFWS representing all USFWS partners involved with this project, including USFWS contractors or agents acting on behalf of USFWS, such as CSCC and DU. The MOA elaborates on the roles and responsibilities between the two parties. The key MOA terms are presented below.

USFWS will:
• Submit the bid design package to the City for review. USFWS will request City approval for any substantial changes that may be needed during construction on City property or that may have impacts to the City.
• Solicit construction bids from qualified bidders, execute construction contractor contracts, and provide construction management. The construction schedule will consider the bird nesting seasons and activities, Shoreline at Mountain View Regional Park and Shoreline Amphitheatre usage, and efficient construction and soil hauling sequence.
• Comply with all permit conditions for the Pond A1 construction, including habitat protection within and around the vicinity of Shoreline at Mountain View Regional Park. 325
South Bay Salt Pond Restoration, Project 18-53—Various Actions June 23, 2026

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• Provide a construction schedule and import material testing results to the City. • Be responsible for the construction of any Pond A1 public access and recreational facilities on City property and maintain them until the construction is completed. • Work collaboratively with the City to address erosion protection and flood risk management needs adjacent to Pond A1.
• Not intentionally breach Pond A1’s outboard levees to restore full tidal flows into Pond A1 until the erosion protection and levee improvements or an alternative improvement are constructed, with the intent to enable the Pond A1 outboard levees breach to proceed, by December 31, 2027 to meet the anticipated grant requirements, or by June 30, 2028, as needed, to meet the anticipated environmental regulatory requirements.
• Restore any damages to City property, including roadways, trails, and infrastructure due to Pond A1 construction activities.

The City will:
• Review, approve, and execute an excavation permit and license agreement for the Pond A1 construction.
• Provide engineering design and construction of the Coast Casey North Levee Improvements, and design of the erosion protection along the City Landfill Levee for the portions of work on City property to support the SBSP Project.
• Retain ownership and management responsibilities of any public access and recreational facilities that are constructed on City property by USFWS.
• Provide field habitat maintenance activities in Shoreline at Mountain View Regional Park to minimize burrowing owl activities and habitat nesting at the vicinity of the construction and access areas.

Habitat Easement Deed and Habitat Maintenance Agreement with USFWS Under the terms of the Habitat Easement Deed and Habitat Maintenance Agreement, the City will grant the United States a permanent easement on 1.73 acres of land along the southern edge of the new Habitat Transition Zone. USFWS will manage the easement area on behalf of the federal government. The purposes of the Habitat Easement Deed and Habitat Maintenance Agreement are to preserve, protect, identify, monitor, enhance, and restore in perpetuity the habitat values and to allow USFWS to access and manage the habitat transition zone. USFWS will own the habitat transition zone constructed on City property as a part of the project. The terms of the Habitat Agreement are as follows:
• USFWS will manage and maintain, inspect, and monitor the habitat transition zone. USFWS will provide services for repair of damages to City infrastructure caused by the habitat transition zone 326
South Bay Salt Pond Restoration, Project 18-53—Various Actions June 23, 2026

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and USFWS actions when maintaining the habitat transition zone. Any modification or maintenance activities (except minor earthwork, weed removal, or planting) in the habitat easement will require written approval from the City.
• The City will cooperate in the maintenance and protection of the Habitat Easement for the protection and management of fish and wildlife resources. The City will not engage in any activity or use of the Easement Lands that is inconsistent with the habitat purposes. • The City retains the right to enter onto and perform minor earthwork or related actions on the easement lands to maintain and protect City infrastructure.

Memorandum of Agreement with CSCC
CSCC will contribute funding to cover one hundred percent (100%) of the current cost estimates, plus a twenty percent (20%) contingency, for the construction and construction management costs of the Cityled erosion protection project. The current cost estimate is $5,600,000. The CSCC cost contribution shall be provided using DU as a passthrough for both the private funding and CSCC grant funding DU has received for construction management and construction implementation. DU will obtain a City Excavation Permit and License Agreement for construction of the erosion protection project. The City will accept and maintain the erosion protection project upon completion of construction work and satisfaction of the conditions of the excavation permit and license agreement issued by the City.

City Project Funding
The City will contribute one hundred percent (100%) of the current estimates, plus a twenty percent (20%) contingency for the costs of the City-led Projects components listed below. The current cost estimate is $10,700,000.
• Design costs for the erosion protection improvements. • Design and construction costs for Coast Casey North Levee Improvements.

Construction Management Support
Due to the large volume of construction activities in the City, contract construction managementservices are needed. Staff recommends contracting with MCM to support this project due to their experience on the SBSP Project and other projects in Shoreline at Mountain View Regional Park. Staff recommends amending the MCM Agreement with an additional $150,000 to continue providing construction management and inspection support for the Pond A1 material import, and construction engineering support for Pond A1 design. This would bring the total not-to-exceed contract amount to $830,000 under the existing contract.
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Next Steps
With authorization to execute the agreements with USFWS and CSCC based on the terms described above, staff will proceed to finalize and execute the agreements. Project construction at Pond A1 is anticipated to start in 2027.

Environmental Clearance for City-led Project Components at Pond A1 In accordance with CEQA, staff has reviewed the scope of the erosion protection improvements at Pond A1, and determined that it is categorically exempt as Class 1, Existing Facilities, under California Public Resources Code Section 15301. The environmental review did not identify any significant effects that would occur from the projects, and the exceptionslisted in Section 15300.2 of the CEQA Guidelines were found not to apply to the projects. Staff recommends that Council make findings that in accordance with the CEQA requirements, that the erosion protection improvements at Pond A1 is categorically exempt as a Class 1, Existing Facilities, under CEQA Guidelines (Title 14, Division 6, Chapter 3 of the California Code of Regulations) Section 15301.

The CEQA clearance of the Coast Casey North Levee Improvements at Pond A1 is covered under the SBSP Project’s Phase 2 Environmental Impact Statement/Report.

FISCAL IMPACT
Perthe terms ofthe agreements, the City will assumeresponsibility forthe design and construction of the Coast Casey North Levee Improvements and the design of erosion protection improvements along the City’s landfill levee. The City’s estimated share of these costs is approximately $10.7 million, including the recommended construction management contract costs. Funding for the City’s share is available in the South Bay Salt Pond Restoration Project, Project 18-53, which has a $19,045,000 funded by the Shoreline Regional Park Community Fund. No additional appropriation is requested at this time.

LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

EXEMPT FROM THE LEVINE ACT
☒ Competitively bid contract
328
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CONCLUSION
The South Bay Salt Pond Restoration Project is a major tidal marsh restoration project along the City’s shoreline at San Francisco Bay. To support the project at Pond A1, staff seeks Council’s approval to authorize the Community Manager or designee to execute an MOA and Habitat Easement Deed and Habitat Maintenance Agreement with the USFWS to design, construct, and maintain portions of the project components on City property for the SBSP Project at Pond A1. A MOA with the CSCC is needed to design and construct the City’s erosion protection improvements along Pond A1, and for the Coast Casey North Levee Improvements. The work will provide significant ecological benefits to the region and coastal flood risk protection for the City.

ALTERNATIVES

1. Modify agreements terms.

3. Provide other direction.

PUBLIC NOTICING—Agenda posting.

Prepared by:

Raymond Wong
Senior Civil Engineer
Reviewed by:

Lisa Au
Assistant Public Works Director
Approved by:

Jennifer Ng
Public Works Director
Audrey D. Seymour
Assistant City Manager
cc: SMA-Goedicke, F (18-53)
329
City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206174, Version: 1
Shoreline Sea Level Rise Study Update, Project 21-54-Professional Services Amendment Acting in its capacity as Board of Directors of the Shoreline Regional Park Community, authorize the Community Manager or designee to amend the professional services agreement with GHD, Inc., a California corporation (Entity No. 2889127) for Shoreline Sea Level Rise Study Update, Project 21-54, increasing compensation by $400,000 for additional engineering services, for a total amount not to exceed $799,080.

City of Mountain View Page 1 of 1 Printed on 6/18/2026
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DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Public Works
TITLE: Shoreline Sea Level Rise Study Update,
Project 21-54—Professional Services
Amendment

RECOMMENDATION
Acting in its capacity as Board of Directors of the Shoreline Regional Park Community, authorize the Community Manager or designee to amend the professional services agreement with GHD, Inc., a California corporation (Entity No. 2889127) for Shoreline Sea Level Rise Study Update, Project 21-54, increasing compensation by $400,000 for additional engineering services, for a total amount not to exceed $799,080.

BACKGROUND
The City of Mountain View lies on the alluvial plain of Santa Clara Valley with the ground surface descending from the hills south of the City to San Francisco Bay. The area north of U.S. 101, including the North Bayshore Area, is a low-lying area and is subject to flooding due to stormwater runoff and high tides and is, therefore, sensitive to sea level rise impacts (Figure 1).

Even without sea level rise, some properties in the area are within the Federal Emergency Management Agency (FEMA) 100-year special flood hazard zone. 331
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Figure 1: North Bayshore Area Map
332
Shoreline Sea Level Rise Study Update, Project 21-54—Professional Services Amendment June 23, 2026

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2012 Shoreline Regional Park Community Sea Level Rise Study In 2012, in response to the existing flood risk for the North Bayshore Area and the anticipated sea level rise risk, the City developed the Shoreline Regional Park Community Sea Level Rise Study Feasibility report and Capital Improvement Program report (2012 Study). The 2012 Study proposed a sea level rise planning horizon of Year 2067, projected the future water surface elevations at the Bay with both high and low sea level rise projections under a 100-year event, estimated the coastal flood vulnerabilities in the North Bayshore Area, and developed a Sea Level Rise Capital Improvement Program (SLR CIP) to address the existing and the projected coastal flood risk.
2021 Updated Sea Level Rise Study
Since 2012, sea level rise projections and regional planning efforts have continued to evolve. In 2018, the California Ocean Protection Council updated the State of California Sea Level Rise Guidance, with new projections and planning resources for coastal communities to develop strategies to address sea level rise adaptation. Using this new guidance, data from the City’s 2019 Storm Drain Master Plan, and ongoing local and regional efforts, City staff updated the 2012 sea level rise study in 2021. The update reassessed impacts to the City, revised the SLR CIP, and incorporated the South Bay Salt Pond Restoration Project at Pond A1 and Pond A2W located immediately north of the City’s shoreline. Staff presented the 2021 study to the City Council on June 22, 2021 and recommended an updated SLR CIP with 14 projects to prepare the City for adaptation to sea level rise. Figure 2 summarizes the current project status in the SLR CIP. 333
Shoreline Sea Level Rise Study Update, Project 21-54—Professional Services Amendment June 23, 2026

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Figure 2: Sea Level Rise Capital Improvement Program Status Summary Regional Shoreline Adaptation Plan
In 2023, the California State Legislature passed Senate Bill 272 (SB 272), Sea level rise: planning and adaptation. SB 272 addressed the need for coordinated standardized sea level rise adaptation by requiring local governments along the San Francisco Bay shoreline to develop Subregional Shoreline Adaptation Plans. SB 272 also required the Bay Conservation and Development Commission (BCDC) to create a Regional Shoreline Adaptation Plan (RSAP) for local governments to follow when planning for the impacts of sea level rise along the San Francisco Bay shoreline. The RSAP was adopted by the BCDC Commission in December 2024.

The RSAP requires local governments along San Francisco Bay to develop Sub-regional Shoreline Adaptation Plans. In partnership with Santa Clara County, the City and other Santa Clara County cities along the south San Francisco Bay are collaborating to develop a Sub-regional Shoreline Adaptation Plan to address long-term sub-regional sea level rise adaptation. To support this collaborative effort, in 2025, Santa Clara County applied for a Senate Bill 1 Sea Level Rise 334
Shoreline Sea Level Rise Study Update, Project 21-54—Professional Services Amendment June 23, 2026

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Adaptation Planning Grant. On September 30, 2025, the California Ocean Protection Council authorized the disbursement of up to $2,631,383 to Santa Clara County, and the County is currently working on a grant award and acceptance agreement. City staff are part of the countywide team, and the regional planning work is anticipated to begin in fall 2026.

ANALYSIS
To support the regional planning effort and to advance the City’s ongoing sea level rise adaptation efforts, the City needs to update the SLR CIP to align with BCDC’s RSAP guidelines.

This update will build upon the City’s 2021 study, review and update the planned project list, revise the concept design, and provide a new planning level cost estimate for each project in the SLR CIP for budget planning. The updated SLR CIP will also be incorporated into the Sub-regional Shoreline Adaptation Plan development effort, to represent the specific adaptation needs for Mountain View.

The City has an on-call professional services agreement with GHD, Inc. (GHD), for Shoreline Sea Level Rise Study Update, Project 21-54. GHD’s services include various technical disciplines, including environmental and regulatory permitting, civil engineering, geotechnical engineering, structural engineering, hydraulic engineering, tidal restoration design, ecology, and fluvial geomorphology. The City executed an agreement with GHD on November 6, 2020 for $99,080 to start preparing the 2021 Shoreline Sea Level Rise Study Update. In order to provide additional support services, on March 11, 2022, the City executed an amendment with GHD to add $300,000, bringing the total contract value to $399,080.

To prepare the 2026 Sea Level Rise Study Update, staff recommends amending the GHD agreement by an additional $400,000, bringing the total not-to-exceed contract amount to $799,080. With the amendment, GHD will update the SLR CIP based on the RSAP guidelines, provide technical support to the City for the Sub-regional Shoreline Adaptation Plan development, and continue to provide as-needed support services to the City’s watershed management and sea level rise adaptation efforts.

FISCAL IMPACT
Shoreline Sea Level Rise Study Update, Project 21-54, is funded with $1,110,000 from the Shoreline Regional Park Community Fund. There are sufficient funds available in Project 21-54 to fund the recommended contract amendment; therefore, no additional appropriation is required.

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the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-toplay-limits-and-prohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

SUBJECT TO THE LEVINE ACT
☒ Contract or franchise agreement

CONCLUSION
To meet BCDC’s RSAP requirements, the City must update its plans for sea level rise adaptation and concurrently update the SLR CIP. Staff recommends amending the agreement with GHD to provide professional services for the Shoreline Sea Level Rise Study Update, Project 21-54, and provide technical support to the City for the Sub-regional Shoreline Adaptation Plan development, increasing compensation by $400,000 for additional engineering services, for a total amount not to exceed $799,080.

ALTERNATIVES

1. Do not authorize the amendment.

3. Provide other direction.
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Shoreline Sea Level Rise Study Update, Project 21-54—Professional Services Amendment June 23, 2026

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PUBLIC NOTICING—Agenda posting.

Prepared by:

Raymond Wong
Senior Civil Engineer
Reviewed by:

Lisa Au
Assistant Public Works Director
Approved by:

Jennifer Ng
Public Works Director
Audrey D. Seymour
Assistant City Manager
cc: SMA-Goedicke, F (21-54)
337
City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206045, Version: 1
Special Event Permit, Sound Amplification Permit, and Street Closure for the 11th Annual Oktoberfest Adopt a Resolution of the City Council of the City of Mountain View: (1) Approving a Special Event Permit and Sound Amplification Permit for the Oktoberfest Special Event, Subject to Conditions; (2) Approving the Closure of Certain Public Streets in the Downtown Area on Saturday, October 10, 2026, at 2:30 a.m., through Sunday, October 11, 2026, at 10:00 p.m., for the Oktoberfest Special Event Pursuant to California Vehicle Code Section 21101(e); and (3) Delegating Authority to the Community Services Director for Future Oktoberfest Events, to be read in title only, further reading waived (Attachment 1 to the Council report).

City of Mountain View Page 1 of 1 Printed on 6/18/2026
powered by Legistar™338
DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Community Services
TITLE: Special Event Permit, Sound
Amplification Permit, and Street Closure
for 11th Annual Oktoberfest

RECOMMENDATION
Adopt a Resolution of the City Council of the City of Mountain View: (1) Approving a Special Event Permit and Sound Amplification Permit for the Oktoberfest Special Event, Subject to Conditions; (2) Approving the Closure of Certain Public Streets in the Downtown Area on Saturday, October 10, 2026, at 2:30 a.m., through Sunday, October 11, 2026, at 10:00 p.m., for the Oktoberfest Special Event Pursuant to California Vehicle Code Section 21101(e); and (3) Delegating Authority to the Community Services Director for Future Oktoberfest Events, to be read in title only, further reading waived (Attachment 1 to the Council report).

BACKGROUND AND ANALYSIS
In July 2013, the Mountain View Chamber of Commerce (“Chamber”), in partnership with Steins Beer Garden, was approved to hold the first Oktoberfest in the City in Parking Lot No. 2 through a Special Event application and in accordance with Council Policy K-14, Special Event Policy. In May 2016, the event was again brought to City Council for approval and held at Parking Lot No. 2, with the addition of Bryant Street between Villa Street and Dana Street, and Dana Street between Wild Cherry Lane and Bryant Street. Since 2016, the event has been held at the same location, with pauses in 2020, 2021, and 2022 due to the COVID-19 pandemic. In 2025, the Chamber submitted an application for a new event footprint on the 500 block of Castro Street, which required it to return to the City Council, which granted approval on June 24, 2025.

A Special Event application for the 11th Annual Oktoberfest was submitted by the Chamber on February 19, 2026 (see Attachment 2—Special Event Application). This year, the Chamber is requesting that Oktoberfest include Castro Street, between Mercy Street and Yosemite Avenue, and Church Street, from 40 yards before Franklin Street to 20 yards before Hope Street, to accommodate more vendor booths (see Attachment 3—Traffic Control Plan). The Chamber is also requesting to host the event in portions of Pioneer Park (see Attachment 4—Event Layout). 339
Special Event Permit, Sound Amplification Permit,
and Street Closure for 11th Annual Oktoberfest
June 23, 2026

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Per Council Policy K-14, new and/or first-time special event requests shall be approved by City Council, but recurring similar events can be approved administratively. Due to the changes in location and street closures, the 11th annual Oktoberfest event requires City Council approval of the special event permit, which staff recommends with conditions (Exhibit A to Attachment 1 of this report). If approved, future Oktoberfest events of similar size and scope would not return to Council but would be reviewed and processed administratively by the Community Services Department.

California Vehicle Code Section 21101(e) provides that a City may temporarily close all or a portion of any street in its jurisdiction for “celebrations, parades, local special events, and other purposes when, in the opinion of local authorities having jurisdiction or a public officer or employee that the local authority designates by resolution, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.” The attached Resolution to this report would authorize the closure of Castro Street between Mercy Street and Yosemite Avenue, and Church Street, from 40 yards before Franklin Street to 20 yards before Hope Street as requested by the Chamber, pursuant to the Vehicle Code, and also authorize the Community Services Director to make this finding if future Oktoberfest events have the same proposed street closures and remain similar in size and scope, in accordance with Council Policy K-14.

In addition to approval of the event under Council Policy K-14, the application also states that there will be live entertainment at various times, necessitating a permit pursuant to City Code, Section 3.17(2), subject to conditions (which are included in Exhibit A to Attachment 1 of this report). These conditions align with Council Policy K-14 and are consistent with previous years’ conditions, with only minor additions for clarification made since the event was last brought before Council for approval in 2025.

FISCAL IMPACT
The estimated cost of City services for Police, Fire, Streets, and Community Services support for the 2026 Oktoberfest event, including a five percent (5%) administrative fee, is $35,700. These costs will be fully reimbursed by the applicant. Approval of the recommended actions will have no net fiscal impact on City funds.

LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if 340
Special Event Permit, Sound Amplification Permit,
and Street Closure for 11th Annual Oktoberfest
June 23, 2026

Page 3 of 3 ends

SUBJECT TO THE LEVINE ACT
☒ Other permit, license, or entitlement for use

ALTERNATIVES

1. Do not approve the special event permit, sound amplification permit, and closure of Castro Street between Mercy Street and Yosemite Avenue, and Church Street, from 40 yards before Franklin Street to 20 yards before Hope Street for the Oktoberfest special event on October 10, 2026 – October 11, 2026.

2. Approve the special event footprint from 2025.

3. Provide other direction.

PUBLIC NOTICING
Agenda posting and notice will be delivered by hand or mail to all affected businesses and residents (Attachment 5).

Prepared by:

Michele Petersen
Recreation Supervisor
Colin James
Recreation Manager
Approved by:

Audrey D. Seymour
Assistant City Manager
Attachments: 1. Resolution

2. Special Event Application

3. Traffic Control Plan

4. Event Layout

5. Public Noticing Letter
341
Attachment 1

CITY OF MOUNTAIN VIEW
RESOLUTION NO.

SERIES 2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOUNTAIN VIEW:
(1) APPROVING A SPECIAL EVENT PERMIT AND SOUND AMPLIFICATION PERMIT FOR THE OKTOBERFEST SPECIAL EVENT, SUBJECT TO CONDITIONS; (2) APPROVING THE CLOSURE OF CERTAIN PUBLIC STREETS IN THE DOWNTOWN AREA ON SATURDAY, OCTOBER 10, 2026, AT 2:30 A.M., THROUGH
SUNDAY, OCTOBER 11, 2026, AT 10:00 P.M., FOR THE OKTOBERFEST SPECIAL EVENT PURSUANT TO CALIFORNIA VEHICLE CODE SECTION 21101(e); AND (3) DELEGATING AUTHORITY TO THE COMMUNITY SERVICES DIRECTOR

FOR FUTURE OKTOBERFEST EVENTS
WHEREAS, the City of Mountain View received a special event application from the Mountain View Chamber of Commerce (“Chamber”) for Oktoberfest pursuant to City Council Policy K-14, Special Event Policy, which requires the issuance of a special event permit; and WHEREAS, the Oktoberfest special event also requests the use and operation of sound amplifying equipment, requiring a sound amplification permit under Mountain View City Code Section 3.17(b); and
WHEREAS, the proposed special event requiresthe closure of Castro Street between Mercy Street and Yosemite Avenue, and Church Street, from 40 yards before Franklin Street to 20 yards before Hope Street; and
WHEREAS, California Vehicle Code Section 21101(e) authorizes cities to close portions of streets for celebrations and local special events when, in the opinion of the City Council, the closing is necessary for the safety and protection of persons who are to use that portion of the street(s) during the temporary closing; now, therefore, be it RESOLVED: that the City Council of the City of Mountain View hereby approvesthe issuance of a special event permit for the Oktoberfest special event taking place on Saturday, October 10, 2026, and Sunday, October 11, 2026, subject to conditions as set forth in Exhibit A of this Resolution, attached hereto and incorporated herein by this reference; and be it FURTHER RESOLVED: that the City Council of the City of Mountain View hereby approves a sound amplification permit pursuant to Mountain View City Code Section 3.17(2), with conditions as set forth in Exhibit A of this Resolution, attached hereto and incorporated herein by this reference, and that such approval of the use or operation of sound devices will not be a nuisance and will not be detrimental to the public peace, comfort, safety, or general welfare; and be it -1- 342
FURTHER RESOLVED: that the City Council of the City of Mountain View hereby approves the closure of Castro Street between Mercy Street and Yosemite Avenue, and Church Street, from 40 yards before Franklin Street to 20 yards before Hope Street pursuant to California Vehicle Code Section 21101(e) for the Mountain View Oktoberfest special event from Saturday, October 10, 2026, 2:30 a.m., to Sunday, October 11, 2026, 10:00 p.m., as the closing is necessary for the safety and protection of persons who are to use that portion of the street during the special event; and be it
FURTHER RESOLVED: that the City Council of the City of Mountain View hereby designates the Community Services Director to approve the temporary closure of Castro Street between Mercy Street and Yosemite Avenue, and Church Street, from 40 yards before Franklin Street to 20 yards before Hope Street pursuant to California Vehicle Code Section 21101(e) for future Oktoberfest events that are similar in size and scope in accordance with City Council Policy K-14, Special Event Policy.
– – – – – – – – – – –
CJ/4/RESO
218-06-24-25r
Exhibit: A. Conditions of Permit Issuance
-2-
343
Exhibit A
Conditions of Permit Issuance
Violation of any condition(s) listed herein will result in the revocation of permit authority by any Police Officer or authorized City representative and cessation of the event:

1. The event sponsor will be charged fees and services based on actual costs incurred by all City departments.

2. Applicant will provide monitors at access points throughout the event to ensure alcohol is not leaving the event area.

3. Applicant will publicize “No Pets” on all promotional material and post “No Pets” signs at the event.

4. Insurance requirements are as follows:

COVERAGE TYPE REQUIREMENT

MINIMUM LIMITS

EACH OCCURRENCE

AGGREGATE
Occurrence Aggregate
CERTIFICATE OF INSURANCE:
• Occurrence-Based
Coverage
Bodily Injury and Property
Damage
$2,000,000 $4,000,000
• Personal Injury
• Broad Form Property
Damage
• Blanket Contractual $1,000,000
LIQUOR LIABILITY Cover Banner Hanging
dates, if permit is issued.
$2,000,000

BANNER HANGING
It is understood and agreed that the applicant, its agents, employees, or officers assume all risks and agrees to defend, indemnify, and hold the City of Mountain View, its officers, agents, and employees harmless from liability for damage or claims of same, including, but not limited to, personal injury, property damage, and death, and cost or expense which may arise from alleged 344
willful or negligent acts or omissions of the applicant, its officers, agents, or employees in connection with the permitted activities.

Other Insurance Provisions. The insurance policy is to include an endorsement and contain the following provisions, and be received and approved by the City fourteen (14) days prior to the event date:
a. Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insured.

5. The location of any sound amplification device(s) shall be stationary and confined to a predesignated location within the festival area. This location shall be approved by the City in advance of the event.

6. Sound amplification shall be restricted to the hours of 11:00 a.m. to 7:00 p.m. on Saturday, October 10, 2026 and Sunday, October 11, 2026.

7. Decibel level of the amplification shall be subject to reduction upon the request of any Police Officer.

8. Persons within the festival area are exempt from City Ordinance (21.70), prohibiting alcohol consumption in public spaces.

9. Ticketsfor alcoholic beverages will be sold until one-half hour prior to the close of the event each day; alcohol service will cease fifteen (15) minutes prior to the close of the event each day.

10. Alcohol consumption within the festival area will require a wristband for verification that event attendees are 21 years of age or older. A hand stamp is no longer an acceptable manner of age verification.

11. Applicant shall pay for rental of public toilets, barricades, and traffic control devices as deemed necessary by the City.

12. Applicant shall utilize social media to communicate information regarding parking restrictions in Downtown Mountain View.

13. The applicant and its vendors shall comply with the City’s Food Service Ware Ordinance, regardless of whether food and beverages are provided for a charge. This includes complimentary samplings and tastings. The law requires all single-use containers (e.g., cups, plates, bowls, wrappers, etc.) to be compostable fiber or recyclable aluminum. In addition, straws, stirrers, toothpicks, and food picks must be wood, paper, or other 345
natural fiber-based material. For more information, visit MountainView.gov/FoodFacilities.

14. The applicant and its vendors shall comply with the City’s Reusable Bag Ordinance. No vendor shall provide thin plastic carryout bags (less than 2.25 mil thick) for customer purchases. Vendors must charge a minimum of ten cents ($.10) for each recycled paper, cloth, or plastic carryout bag (2.25 mil or thicker) for customer purchases. For more information, visit MountainView.gov/ReusableBags.

15. Applicant shall order sufficient trash, recycling and compost services, as determined by the City’s Solid Waste and Recycling Section, to manage waste generated. Recology is the City’s exclusive hauler, and the applicant shall use Recology for all waste collection services.
a. No later than three (3) weeks before the first day of the event, the applicant shall submit a plan to the City to manage all waste produced by the event and a site map, with proposed locations of Recology bins and public waste stations. b. Applicant shall arrange a meeting with the Recology Waste Zero Team and City’s Solid Waste and Recycling Section to review the submitted plan and receive training.
c. Applicant must pay for debris box and trash/compost bin services. The City will approve the provision of Recology recycling bins at no charge, provided the containers are not contaminated. Recology containers shall be removed by 9:00 a.m. on the Monday following the event.

16. Applicant shall follow these procedures to set up and manage waste generated:
a. Before the event, fully cover public litter cans in the event area to prevent use. b. During setup, distribute containers for trash, recycling, and composting within the festival area according to the approved site plan.
(1) Keep three (3) types of containers together as a set, especially in food vendor areas.
(2) Place appropriate containers next to hand-wash stations near public toilets per approved site plan to collect paper towels.
c. Unlock the centralized metal trash/recycling/compost dumpsters and debris boxes by 8:00 a.m. and re-lock the containers at the end of each day. d. Starting at 10:30 a.m. and throughout each day of the event, check the public attendee recycling containers for contamination (e.g., plastic bags/wrap and plastic utensils are trash) and remove contaminants to reinforce proper sorting. 346
e. Do not leave trash bags at street corners. Place all waste in Recology’s collection containers. If a container is full, take your waste to other bins.

17. Applicant shall provide and review the following procedures with vendors, volunteers, and employees:
a. The applicant will receive a detailed list of items accepted for recycling and compost, and distribute it to its vendors. The applicant shall train employees and vendor staff to ensure trash, recycling, compost, charcoal, and wastewater are properly handled for public health and safety, and to prevent contamination of recycling and compost. Monitor vendors throughout the event for compliance. (1) Advise vendors to dispose of plastic packaging in the trash (e.g., plastic wrap and bags from ice, table skirts, beverage cases, and products). Note: Only plastic bottles, tubs, or jugs are accepted for recycling. Plastic bags or wraps are not accepted even if marked with a recycling symbol and number. b. Vendors dispensing complimentary samples and tastings of food and drink shall maintain their own trash containers within three feet (3’) of their space. Fiber/paper foodware is required, including small sample cups and containers. No “compostable” plastic containers allowed. For utensils, there are no material restrictions, but vendors are encouraged to use compostable bamboo or other fiber foodware to reduce non-recyclable waste at the event.
c. Vendors must take all waste produced by their operation, including product packaging, to the centralized waste areas and place it in the appropriate trash, recycling, cardboard, or compost box or bin from Recology. Vendors shall:
(1) Bag all trash and shall not leave trash bags or recycling at street corners. Put all waste inside Recology collection containers and not on the ground. Do not use attendee trash, recycling, and compost containers.
(2) Flatten cardboard to place in recycling bin and remove plastic wrap, plastic strips, or foam packaging to put in trash bin.
(3) Contaminated recycling, compost and cardboard containers will be charged as trash to the applicant.
d. The applicant or its vendors shall not give permission to any person or employee to take recyclables or allow scavenging from trash or recycling containers. The City relies on revenues from the cardboard, glass, and metal containers to help offset the cost of providing recycling at no charge to the applicant.
347
e. Vendors shall not place any burned charcoal/mesquite, hot, cold, or wet, in debris boxes or bins. Vendors shall consult with the City of Mountain View Fire Department for Best Management Practices (e.g., vendors shall provide their own metal ash containers with lids for disposal of used charcoal/mesquite coals).

Vendors are responsible for removing used coal from the event and properly disposing of it off-site.
f. Place wastewater in wastewater tanks located near the vendor location. No wastewater disposal is allowed in Recology collection containers, street gutters, storm drains, or landscaping.

18. Applicantshall provide proctors and monitorsto facilitate order at the event. Such proctors will be responsible for providing services deemed necessary by the City, including, by way of example, but not limited to, a central command center, lost-and-found stations, lostchildren stations, City parking lots, etc.

19. Applicant shall provide a first-aid station within the festival area that is staffed with trained personnel and is easily accessible by emergency services. For all events on City streets with an estimated attendance of 2,500 or more people, the City of Mountain Fire Department strongly recommends that an advanced life support medical team consisting of Santa Clara County-accredited personnel (one paramedic and one emergency medical technician) be retained and available onsite throughout the duration of the event. Per National Fire Prevention Association (NFPA) standards, it is recommended that a twoperson advanced life support medical team be available for every 2,500 people in attendance. City of Mountain View Fire Department may be secured to provide this service. In addition, the event organizer shall provide a 10’x10’ canopy, an 8’ table, and four chairs, and may supply sunblock and bandages for distribution to event attendees, as these are commonly requested by attendees. Notification of the selected vendor must be submitted to the Fire Marshal or their designee thirty (30) days prior to the event for approval.

20. Applicant shall ensure all tents with sidewalls over 400 square feet must be fire-rated.

This includes 10x10 pop-ups within 12 feet of others.

21. All tents without sidewalls over 700 square feet must be fire-rated. (This includes 10x10 pop-ups that are closer than 12 feet from others.

22. Applicant shall ensure all large banks of vendor and sponsor tents will either need to be separated in groups of four (4) or seven (7), depending on sidewalls, or all of them must be made of fire-retardant material and have the state fire-retardant seal on them.

23. Applicant shall provide the occupant load and location of exits for the Banquet tent prior to event approval. Also note, tables and chairs cannot block egress, and egress pathways must be maintained throughout the banquet tent.
348

24. Decorative materials in permittable tents (i.e., banners, hanging decorations, flags, etc.) must be made of fire-retardant materials or treated with a fire retardant prior to the event and tagged with the date of treatment and material used to treat. Plastic decorations cannot be treated and therefore cannot be used. Generators must be at least 20 feet from tents, properly grounded, secured from public access, and have a 3A:40BC fire extinguisher located within 30 feet.

25. Cooking tents over 400 square feet cannot have open flame devices (Stovetops, Pot burners, deep fat fryers, etc.) within 10 feet of the tents. If they are under 400 square feet, they must be made of fire-retardant materials, but can have cooking inside.

26. All propane cylinders must be properly secured and leak tested prior to use.

27. All cooking operations must have a 2A:10BC extinguisher, and if cooking with any oils or animal fats, must have a class K extinguisher.

28. CO2 cylinders must be properly secured in the upright position.

29. Applicant shall provide space within the festival area for any group that may wish to exercise First Amendment-protected rights.

30. Applicant shall follow all legal directions requested by any Police Officer, including the temporary or complete cessation of any or all components of the event if, in the Police Officer’s judgment, the cessation is necessary to ensure the public safety.

31. Applicant shall post detour signs directing motorists around the street closures.

32. Applicant will arrange and pay for the waterfall barriers and a water tanker to fill barriers to barricade the festival event area.

33. Applicant will ensure booth placement will be restricted to the center of Castro Street between Mercy Street and Church Street, where street medians are located.

34. Applicant shall notify all vendors of County standards for fire prevention for festival events and cooking booths. Documents can be found online at www.unidocs.org.

35. Applicant shall provide the Police and Fire Departments with a copy of the conditions and policies given to all vendors.

36. Applicant shall require that all food vendors protect the street from spills with a nonslip surface. Cardboard and tarps will not be permitted.

37. Applicant shall provide an updated map and matrix to the City identifying each food booth, generator, and tent location three (3) weeks prior to the event. 349

38. Applicant will notify vendors of approved locations to access water, if needed.

39. Applicant must make a final follow-up with the primary Mountain View Police Officer on duty prior to leaving the event.
350

CITY OF MO UNTAIN VIEW SPECIAL EVENT APPLICAT ION
ORGANIZAT ION:

NONPROFIT TAX ID NO.: DATE:

ADD RESS:

PHO NE NO.: (Bu si n ess) (H om e)
E-M AIL ADD RESS:

W ill y o u r ev en t ben efit a ch aritabl e cau se th at p ro v i d es serv i ce to M o u n tai n Vi ew resi d en ts? Yes N o If y es, n am e th e ch aritabl e cau ses:

A pp li can t N am e (prin t) A pp li can t Si g n atu re

EVENT INFORM AT ION
NAM E OF EVENT:

TYPE OF EVENT (i .e., w al k ath o n , stree t fai r, festi v al , etc.):

DAY/DATE 1: STA RT TIM E: EN D TIM E:

STREET C LO SU RE: STA RT TIM E: EN D TIM E:

A M PLIFIED M U SIC : STA RT TIM E: EN D TIM E:

DAY/DATE 2: STA RT TIM E: EN D TIM E:

STREET C LO SU RE: STA RT TIM E: EN D TIM E:

A M PLIFIED M U SIC : STA RT TIM E: EN D TIM E:

STA RT LOCAT ION: END LOCAT ION:

EXPECTED NUM BER OF PARTICIPANTS: SPECTAT ORS:
*If t h e even t i s a wal k at h on , run , et c., att ach a map of rou te and /or street cl osu res. If t h e even t i s a f esti val or street f air, att ach a map to i nd i cate l ocati on of street b l ock ages requ ested , b oot h ali gn men t and t yp e of merch and i se vend ed f rom each b oot h .

EVENT COM PONENTS
C ity stree ts bl o ck ed C an o p i es u p to 10' x 10' A l co h o l so l d o n -site C ity si d ew al k s bl o ck ed Ten ts o v er 10' x 10' Bee r an d /o r w i n e g ard en C ity p ark i n g l o ts p arti all y o r
co m p l etel y cl o sed
Tem p o rary stru ctu res A m p li fi ed so u n d o r m u si c C ity p ark u se Ri d es o r am u sem en ts Fi rew o rk s C ity stree t sw ee p i n g Ven d i n g o f foo d A n i m al ban C ity li tter p i ck u p Foo d coo k ed o n -site C ity co n es C ity el ectri city u se Ven d i n g o f g oo d s C ity barri cad es G en erato r u se A l co h o l serv ed O th er ___________________ RETURN TO: Cit y of M oun tai n Vi ew, Recreati on Di vi si on , 266 Escu el a Avenu e, M oun tai n Vi ew, Cali f orn i a, 94040, wit h th e app li cati on f eeof $135.00.

M P/9/C SD /207-06-22-12SEA ^

OFFICE USE ONLY
A PP. FEE:

IN SU RA N C E:

STREET C LO SU RE.:

SO U N D A M PL.:

C O U N C IL A PPRO VA L:

Attachment 2
351

HOPE ST BARRIER
ROAD

CLOSED ROAD CLOSED AHEAD HOPE ST HOPE ST

YOSEMITE AVE HISH SCHOOL WAY

N VIEW ST BARRIER

BARRIER ROAD CLOSED DETOUR

DETOUR DETOUR

DETOUR BARRIER DETOUR ROAD CLOSED TO THROUGH TRAFFIC THROUGH TRAFFIC TO ROAD CLOSED ROAD CLOSED AHEAD AHEAD
CLOSED

ROAD AHEAD CLOSED ROAD
DETOUR

DETOUR FRANKLIN ST

BARRIER
ROAD

CLOSED BARRIER ROAD CLOSED
AHEAD
CLOSED

ROAD CASTRO ST

MERCY ST AHEAD CLOSED ROAD DETOUR

CHURCH ST

MERCY ST

EL CAMINO REAL

CASTRO ST BARRIER BARRIER
DETOUR
DETOUR
DETOUR

FRANKLIN ST

CHURCH ST

CALIFORNIA ST

EL CAMINO REAL VIEW ST VIEW ST
AHEAD
CLOSED
ROAD
AHEAD
CLOSED

ROAD ROAD CLOSED AHEAD
AHEAD
CLOSED
ROAD
AHEAD
CLOSED
ROAD

CITY OF MOUNTAIN VIEW, CALIFORNIA

PUBLIC WORKS DEPARTMENT
500 CASTRO STREET, MOUNTAIN VIEW, CA 94041
DESIGNED BY: SCALE: NTS DATE: 4/16/2026 SHEET: 01 of 01 City of OKTOBERFEST 2026
Mountain View Traffic Control Plan
October 2026
M.AMIRI
Attachment 3
352
CHURCH ST.

CHURCH ST.

YOSEMITE AVE.

MERCY ST.

CASTRO ST.

HOPE ST.

FRANKLIN ST.

TOWARDS EL CAMINO

MV CHAMBER
WELLS

FARGO WAREHOUSE

KAISER PERMENANTE

KAISER PERMENANTE
BMO

MOUNTAIN VIEW CENTER

FOR THE PERFORMING ARTS

MOUNTAIN VIEW CITY HALL

MOUNTAIN VIEW

PUBLIC LIBRARY

SUNDAY ASSEMBLY

SILICON VALLEY
2 x 6 Yard Trash
2 x 6 Yard Mixed
2 x 6 Yard Compost
2 x 6 Yard Cardboard
STAGE

FREE SPEECH

BANQUET TENT
ICE

TOILETS
STAGE

KINDERPLATZ
‘KIDS ZONE’
3 12
78 9 10
456
OCTOBER 10 & 11
11AM - 7PM
2026
Oktoberfest

MOUNTAIN VIEW

CHAMBER OF COMMERCE
580 CASTRO ST, MOUNTAIN VIEW, CA 94041
N

REFRIDGERATOR

TRAILER
INFO

TICKETS/GLASS

FIRST AID

FOOD TENT

COOKING SPACE

FESTZELT, BEER TENT

VENDOR TENT

VENDOR CHECK-IN

SPONSOR TENT

WATER TENT

BEER TENT

WINE TENT

ICE TRAILER
TOILET

TRASH BIN

MIXED RECYCLING BIN

COMPOST BIN

CARDBOARD BIN

WASTE WATER TANK

GENERATOR

WATER BARRICADE

TYPE III BARRICADE
1 Attachment 4
353
June 5, 2026
Street Closure for Oktoberfest Festival
Dear Friends and Neighbors:

The Mountain View Chamber of Commerce is proud to promote our local community by hosting the 11th Annual Mountain View OktoberFest. This family friendly event will take place on Saturday, October 10th and Sunday, October 11th, 2026. Due to the size and nature of the event, and to better serve attendees and local businesses, the Chamber is recommending Council approve closure of Castro Street between Mercy and Yosemite Street from 2:30 am Saturday, October 10th until l 0:00pm Sunday, October 11th. The proposed event times are from 11 am until 7pm.

The Council will be considering the staff recommendation as part of the Consent Calendar on June 23, 2026 in City Hall Council Chambers, 500 Castro Street. Meeting times are subject to change, please confirm the scheduled start time on the City's website at www.mountainview.gov prior to the meeting date. You are welcome to share your thoughts with the Council on this issue should you desire.

If you have any questions, please call (650) 968-8378 or email [email protected].

Thank you!
Sincerely,
Peter Katz
President and CEO
Mountain View Chamber of Commerce
Attachment 5
354
City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206055, Version: 1
North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, and South Bay Salt Pond Restoration (Bay Trail Improvements at Pond A2W), Project 18-53-Construction Acceptance

1. Accept North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, and authorize the final contract payment.

2. Accept South Bay Salt Pond Restoration, Project 18-53 (Bay Trail Improvements at Pond A2W), and authorize the final contract payment.

City of Mountain View Page 1 of 1 Printed on 6/18/2026
powered by Legistar™355
DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Public Works
TITLE: North Shoreline Boulevard and
Crittenden Lane Reconstruction, Project
21-41, and South Bay Salt Pond
Restoration (Bay Trail Improvements at
Pond A2W), Project 18-53–Construction
Acceptance

RECOMMENDATION

1. Accept North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, and authorize the final contract payment.

2. Accept South Bay Salt Pond Restoration, Project 18-53 (Bay Trail Improvements at Pond A2W), and authorize the final contract payment.

BACKGROUND AND ANALYSIS
“Acceptance” of a construction contract is a legal event recognized by state law when the City verifies that the contractor has satisfactorily completed a public project. Once accepted, the work on the public project is complete and other actions occur, such as final payment to the contractor and the release of bonds obtained by the contractor that ensure completion of the project.

Following acceptance, the City becomes responsible for maintenance of the public project.

North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41 On April 8, 2025, Council took the following actions on the project:

1. Found that, in accordance with the California Environmental Quality Act (CEQA) requirements, North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, is categorically exempt as Class 1, Existing Facilities, under CEQA Guidelines Section 15301.

2. Acted in its capacity as Board of Directors of the Shoreline Regional Park Community, transferred and appropriated $850,000 from the Shoreline Regional Park Community 2018 Series A Bond Funds to North Shoreline Boulevard and Crittenden Lane Reconstruction, 356
North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, and South Bay Salt Pond Restoration, Project 18-53–
Construction Acceptance
June 23, 2026

Page 2 of 5 ends

Project 21-41, increasing the total project budget to $3,116,000, of which approximately 98% is from the Shoreline Regional Park Community Fund.

3. Approved plans and specifications for North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, and authorized staff to advertise the project for bidding.

4. Authorized the City Manager or designee to award a construction contract to the lowest responsible bidder if the bid was within the available project budget of $3,116,000.

The project was awarded to O’Grady Paving, Inc. of Mountain View at the low bid price of $2,222,222. The project included pavement rehabilitation on North Shoreline Boulevard, between the gatehouse and the kite flying lot, and on Crittenden Lane, as well as refreshing the buffered green bike lanes and installation of high-visibility crosswalks within the project limits.

The final construction cost of $1,908,706 is within the construction contract amount of $2,222,222 and included three contract change orders for the total amount of $214,500 and a final quantity adjustment change order, resulting in contract savings of $33,716. All construction work has been completed in accordance with the approved plans and specifications.

South Bay Salt Pond Restoration (Bay Trail Improvements at Pond A2W), Project 18-53 The Bay Trail Improvements at Pond A2W is a subproject of the overall South Bay Salt Pond Restoration, Project 18-52. On March 13, 2025, Council took the following actions on the project:

1. Appropriated and transferred $3,625,000 from the Sea Level Rise Reserve in the Shoreline Regional Park Community Fund to the South Bay Salt Pond Restoration, Project 18-53, increasing the project budget from $4,975,000 to $8,600,000.

2. Approved plans and specifications for the Bay Trail Improvements at Pond A2W (a subproject of South Bay Salt Pond Restoration, Project 18-53) and authorized staff to advertise the project for bids.

3. Authorized the Community Manager or designee to award a construction contract to the lowest responsible responsive bidder if the low bid was within the project budget of $8,600,000.

4. Authorized the Community Manager or designee to execute an Agreement for Sale of Mitigation Credits with San Francisco Bay Wetland Mitigation Bank for 0.1 acre of wetland mitigation credit and 0.05 acre of other waters mitigation credit to meet the San Francisco Bay Regional Water Quality Control Board mitigation requirements for the Bay Trail 357
North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, and South Bay Salt Pond Restoration, Project 18-53–
Construction Acceptance
June 23, 2026

Page 3 of 5 ends

Improvements at Pond A2W, under South Bay Salt Pond Restoration, Project 18-53, in a notto-exceed amount of $345,000.

5. Authorized the Community Manager or designee to amend the professional services agreement with GHD, Inc., a California corporation (Entity No. 2889127), for South Bay Salt Pond Restoration, Project 18-53, increasing compensation by $1,200,000 for additional design services, for a total amount not to exceed $1,800,000.

6. Authorized the Community Manager or designee to amend the professional services agreement with Marina Construction Management, Inc., a California corporation (Entity No. 6081240), for South Bay Salt Pond Restoration, Project 18-53, increasing compensation by $432,680 for additional construction engineering services, for a total not-to-exceed amount of $680,000.

The project was awarded to Gordon N. Ball, Inc. of Walnut Creek at the low bid price of $3,434,250. The project raised a low point in the Bay Trail adjacent to Pond A2W, and installed one-way culverts beneath the Bay Trail to prevent tidal backflow from Pond A2W to the mitigation channel.

The final construction cost of $3,083,616 is within the construction contract amount of $3,434,250 and included four contract change orders for the total amount of $115,955 and a final quantity adjustment change order, resulting in contract savings of $350,634. All construction work has been completed in accordance with the approved plans and specifications.

FISCAL IMPACT
North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41 North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, is funded with $2,196,000 from the Shoreline Regional Park Community Fund, $850,000 from the Shoreline Regional Park Community 2018 Series A Bond Fund, and $70,000 from the 2016 VTA Measure B Sales Tax—Local Streets and Roads Program Fund, for a total project budget of $3,116,000.

Total project expenditures, including design, construction, inspection, project administration, and other costs, are estimated to be $2,816,656 and are within the project budget. Any remaining funds will be returned to the Shoreline Regional Park Community Fund upon completion and closeout of the project.
358
North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, and South Bay Salt Pond Restoration, Project 18-53–
Construction Acceptance
June 23, 2026

Page 4 of 5 ends

South Bay Salt Pond Restoration (Bay Trail Improvements at Pond A2W), Project 18-53 South Bay Salt Pond Restoration, Project 18-53 is funded with $19,045,000 from the Shoreline Regional Park Community Fund.

Total subproject expenditures, including design, construction, inspection, project administration, and other costs, are estimated to be $4,500,000 and are within the project budget. The remaining funds will be used for additional subprojects of the South Bay Salt Pond Restoration Project.

LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-toplay-limits-and-prohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

EXEMPT FROM THE LEVINE ACT
☒ Competitively bid contract

ALTERNATIVES

1. Determine that North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21- 41, has not been completed in conformance with City standards and decline to accept the improvements until they are completed to the satisfaction of the City Council.

2. Determine that Bay Trail Improvements at Pond A2W (a subproject of South Bay Salt Pond Restoration, Project 18-53) has not been completed in conformance with City standards and decline to accept the improvements until they are completed to the satisfaction of the City Council.

3. Provide other direction.
359
North Shoreline Boulevard and Crittenden Lane Reconstruction, Project 21-41, and South Bay Salt Pond Restoration, Project 18-53–
Construction Acceptance
June 23, 2026

Page 5 of 5 ends

PUBLIC NOTICING – Agenda Posting.

Prepared by:

Ashraf Shah
Principal Civil Engineer
Reviewed by:

Lisa Au
Assistant Public Works Director
Edward Arango
Assistant Public Works Director/City
Engineer
Approved by:

Jennifer Ng
Public Works Director
Audrey D. Seymour
Assistant City Manager
cc: APWD—Au, Arango, PCE—Shah, Gonzales, SCE—Wong, ACE—Giang, [email protected], F (21-41, 21-40, 18-53)
360
City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206094, Version: 1
Acquisition of Real Property at 909 and 917 San Rafael Avenue, Project 23-47-Various Actions

1. Amend title of Acquisition of Real Property at 909 and 917 San Rafael Avenue, Project 23-47, to Acquisition and Related Site Preparation at 909, 917, and 939 San Rafael Avenue, Project 23-47, and add to the scope site preparation activities at 939 San Rafael Avenue.

2. Find that, in accordance with the California Environmental Quality Act (CEQA) requirements, Acquisition and Related Site Preparation at 909, 917, and 939 San Rafael Avenue (939 San Rafael Avenue Demolition), Project 23-47, is categorically exempt as Class 1, Existing Facilities, under CEQA Guidelines Sections 15301.

3. Approve plans and specifications for Acquisition and Related Site Preparation at 909, 917, and 939 San Rafael Avenue (939 San Rafael Avenue Demolition), Project 23-47, and authorize staff to advertise the project for bids.

4. Authorize the City Manager or designee to award a construction contract for 939 San Rafael Avenue demolition to the lowest responsive responsible bidder if the bid is within the estimated project costs for the demolition phase of Project 23-47, of $735,000.

City of Mountain View Page 1 of 1 Printed on 6/18/2026
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DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Public Works
TITLE: Acquisition of Real Property at 909 and
917 San Rafael Avenue, Project 23-47—
Various Actions

RECOMMENDATION

1. Amend title of Acquisition of Real Property at 909 and 917 San Rafael Avenue, Project 23- 47, to Acquisition and Related Site Preparation at 909, 917, and 939 San Rafael Avenue, Project 23-47, and add to the scope site preparation activities at 939 San Rafael Avenue.

BACKGROUND
On October 8, 2024, Council approved the acquisition of the property located at 939 San Rafael Avenue for park use, and the site was acquired on November 15, 2024. The property is located in the Terra Bella neighborhood, which is in the Stierlin Park Planning Area. This site is a 0.79-acre parcel adjacent to 909 and 917 San Rafael Avenue, where these two properties were acquired by the City in 2022, as approved by the City Council on September 13, 2022 (see Figure 1). 362
Acquisition of Real Property at 909 and 917 San Rafael Avenue, Project 23-47—Various Actions June 23, 2026

Page 2 of 5 ends

Figure 1: Project Location
The three properties will be developed into a future 2.4-acre park site. The 909 San Rafael Avenue site is currently under lease. The structures at the 917 San Rafael Avenue site were demolished in late 2025 due to their dilapidated condition and possibility of trespassers accessing the buildings.

The existing site improvements at 939 San Rafael Avenue include an office building with restrooms, an existing water well for irrigation, an abandoned residential unit, and a detached garage that has been converted for commercial use. The site also includes a warehouse building, which contains office spaces and covered storage areas, PG&E electric and gas service connections, an asphalt concrete parking lot, and other miscellaneous structures. 363
Acquisition of Real Property at 909 and 917 San Rafael Avenue, Project 23-47—Various Actions June 23, 2026

Page 3 of 5 ends

ANALYSIS
Following the acquisition process of the 939 San Rafael Avenue property, similar to the 917 San Rafael Avenue site, staff identified the risk of trespassers accessing the buildings. Following the completion of the acquisition, and to safeguard the site, staff developed plans and specifications for the demolition of the buildings. This next phase will clear the 939 San Rafael Avenue property before the new park project begins and will discourage unauthorized occupancy prior to park project construction. The project scope is focused on the 939 San Rafael Avenue site and includes demolition of all buildings and structures to the existing slabs, removal of all site furnishings, removal of gas and electrical services, abandonment of other existing utilities, demolition of the on-site well, and hazardous materials abatement.

The original project title and scope for Project 23-47 identified the acquisition of the two properties of 909 and 917 San Rafael Avenue. As a subsequent component of the acquisition, site preparation activities, such as demolition of existing structures, are commonly included to deter the risk of unauthorized occupancy. This was the case with the 917 San Rafael Avenue property, and the site structures were demolished via Project 23-47. Staff recommends this same approach for the demolition of the structures at the 939 San Rafael Avenue site, and this demolition be part of Project 23-47. As the original scope of Project 23-47 did not include the 939 San Rafael Avenue property, Council authorization is needed to revise the title and scope of Project 23-47 to include the 939 San Rafael Avenue site and related site preparation, including demolition activities.

The plans and specifications for the 939 San Rafael Avenue demolition phase are expected to be completed in summer 2026. If Council approves the recommended actions, and a responsive bid is received, demolition construction is expected to begin in late 2026 and be completed by spring 2027. The park development process for the entire park site will be initiated in fall 2026 with consultant selection anticipated to be completed by December 2026.

Environmental Clearance
In accordance with CEQA, staff has reviewed the scope of this project and determined that it meets the classification for categorically exempt as Class 1, Existing Facilities, pursuant to Article 19, Section 15301(i) as is consists of demolition of existing small structures and buildings, capping and disconnecting utilities, and abandonment of an existing well. Staff recommends that Council make findings that, in accordance with CEQA requirements, the project is categorically exempt as Class 1, Existing Facilities, under CEQA Guidelines (Title 14, Division 6, Chapter 3, Article 19 of the California Code of Regulations) Section 15301(i).
364
Acquisition of Real Property at 909 and 917 San Rafael Avenue, Project 23-47—Various Actions June 23, 2026

Page 4 of 5 ends

FISCAL IMPACT
Acquisition and Related Site Preparation at 909, 917, and 939 San Rafael Avenue, Project 23-47, is funded with $20,400,000 from the Park Land Dedication Fund. In 2022, Council approved the purchase of 909 and 917 San Rafael for $10.25 million and $8.5 million, respectively. In 2025, contracts to demolish buildings and close a well on 917 San Rafael were executed for approximately $114,000. These expenditures, along with other related real estate, security, and property management expenses, left approximately $800,000 in funds available for the demolition phase of this project for 939 San Rafael Avenue.

The estimated project costs for the demolition phase of 939 San Rafael Avenue are as follows:

Table 1: Estimated Project Costs (Demolition)
Construction (w/ contingency) $370,000
Project Management $50,000
Consultant Services $155,500
Construction Inspection & Testing $50,000
Permits and Miscellaneous $10,000
Project Contingency 99,500
TOTAL ESTIMATED COST $735,000
There is sufficient funding in the project budget for the recommended actions; no additional appropriation is requested at this time.

LEVINE ACT
California Government Code Section 84308 (also known as the Levine Act) prohibits city officials from participating in any proceeding involving a “license, permit, or other entitlement for use” if the official has received a campaign contribution exceeding $500 from a party, participant, or agent of a party or participant within the last 12 months. The Levine Act is intended to prevent financial influence on decisions that affect specific, identifiable persons or participants. For more 365
Acquisition of Real Property at 909 and 917 San Rafael Avenue, Project 23-47—Various Actions June 23, 2026

Page 5 of 5 ends

information see the Fair Political Practices Commission website: www.fppc.ca.gov/learn/pay-toplay-limits-and-prohibitions.html Please see below for information about whether the recommended action for this agenda item is subject to or exempt from the Levine Act.

EXEMPT FROM THE LEVINE ACT
☒ Competitively bid contract

ALTERNATIVES

1. Do not make environmental findings, do not approve plans and specifications, and direct staff to defer the project.

2. Provide other direction.

PUBLIC NOTICING - Agenda posting.

Prepared by:

Tsan Liu
Senior Project Manager
Reviewed by:

David O. Printy
Principal Project Manager
Edward Arango
Assistant Public Works Director/
City Engineer
Approved by:

Jennifer Ng
Public Works Director
Audrey D. Seymour
Assistant City Manager
cc: APWD—Arango, PPM—Printy, SPM—Liu, SMA—Goedicke, Nuñez, File (24-36) 366
City of Mountain View
Legislation Text

CITY HALL
500 CASTRO STREET
File #: 206104, Version: 1
Newspaper Advertising Bid Award
Award the contract for legal advertising for Fiscal Year 2026-27 to the Daily Journal Corporation, doing business as San Jose Post Record, as the lowest responsive, responsible bidder in an amount of $11,500 and authorize the CIty Manager or designee to execute subsequent change orders in an amount not to exceed $13,500, for a total contract amount not to exceed $25,000.

City of Mountain View Page 1 of 1 Printed on 6/18/2026
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RECOMMENDATION
Award the contract for legal advertising for Fiscal Year 2026-27 to the Daily Journal Corporation, doing business as San Jose Post Record, as the lowest responsive, responsible bidder in an amount of $11,500 and authorize the City Manager or designee to execute subsequent change orders in an amount not to exceed $13,500, for a total contract amount not to exceed $25,000.

BACKGROUND
The Mountain View City Charter (Charter) requires the City to conduct a bidding process each year to select a newspaper to publish official City notices. Section 1109 of the Charter states:
“The council shall let annually contracts for the official advertising for the ensuing fiscal year. In the event there is more than one newspaper of general circulation published and circulated in the city, the council shall advertise for one day, setting forth distinctly and specifically the work contemplated to be done, and asking for sealed proposals therefor. The proposals shall specify the type and spacing to be used at the rate or rates named in the bids. The council shall let the contracts for such official advertising to the lowest responsible bidder publishing a newspaper in the city which is a newspaper of general circulation and has been in existence at the time of the awarding of the contract at least one year; provided, that the council may reject any or all bids and advertise for new bids.”
Since there is currently no newspaper of general circulation published in the City of Mountain View, the City has historically solicited bids from newspapers that serve the region in order to satisfy the intent of the Charter and provide broad public notice of City business.

State Law also requires the City to provide notice of upcoming land-use decisions either by publishing the notice in a newspaper published in the City or by posting the notice at designated locations. The City meets its legal noticing obligations by posting the notices of hearings as required by State Law because there is no newspaper of general circulation in the City of Mountain View as defined by state law. In addition to satisfying the legal notice requirements, the City provides additional notice of agenda items by publishing them in the newspaper.

DATE: June 23, 2026
CATEGORY: Consent
DEPT.: Finance and Administrative Services
TITLE: Newspaper Advertising Bid Award
368
Newspaper Advertising Bid Award
June 23, 2026

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Mountain View City CouncilJune 23, 2026

Mountain View City Council
June 23, 2026