Agenda packet — Orange City Council, June 14, 2022 (part 1 of 8)

Rob Houston
City Manager
Gary A. Sheatz
City Attorney
Pamela Coleman
City Clerk
MARK A. MURPHY
Mayor

KIMBERLEE NICHOLS
Mayor pro tem

CHIP MONACO
Councilmember

ARIANNA BARRIOS
Councilmember, District 1

JON DUMITRU
Councilmember, District 2

KATHY TAVOULARIS
Councilmember, District 3

ANA GUTIERREZ
Councilmember, District 5
AGENDA
City Council
June 14, 2022
5:00 PM Closed Session
6:00 PM Regular Session
City Council Chamber
300 E. Chapman Avenue
Orange, CA 92866
The City of Orange City Council welcomes you to this meeting and encourages your participation. Regular City Council meetings are held on the second Tuesday of each month at 6:00 p.m.

Agenda Information
The agenda contains a brief general description of each item to be considered. The City Council may take legislative action deemed appropriate with respect to the item and is not limited to the recommended action indicated in staff reports or the agenda. The agenda and supporting documentation is available after 4:00 p.m. on the Thursday prior to the Council meeting on the City's website at www.cityoforange.org, at the City Clerk's Office located at 300 E. Chapman Avenue, and at the Main Public Library located at 407 E. Chapman Avenue. Written materials relating to an item on the agenda that are provided to the City Council after agenda packet distribution and within 72 hours before it is to consider the item will be made available for public inspection in the City Clerk ’s Office during normal business hours; at the City Council meeting; and made available on the City's website.

Public Participation
Regular meetings are televised live on Spectrum Cable Channel 3 and AT&T U-verse Channel 99, and streamed live and on-demand on the City's website at www.cityoforange.org.

Pursuant to Government Code Section 54954.3, members of the public may address the City Council on any agenda item before or during Council’s consideration of the item, and on any other matters within the City Council’s jurisdiction by using any of the following methods:
1) In-Person
To speak on an item on the agenda, complete a speaker card indicating your name and address, and identifying the agenda item number or subject matter you wish to address. The card should be given to the City Clerk prior to the start of the meeting. General comments are received during the “Public Comments” section at the beginning of the Regular Session. No action may be taken on off-agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker unless a different time limit is announced. It is requested that you state your name for the record, then proceed to address the City Council. All speakers shall observe civility, decorum, and good behavior. (Continued on page 2)

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1 City Council Agenda June 14, 2022
2) Written Public Comments via email or eComment
Members of the public can submit their written comments electronically for City Council consideration by emailing them to [email protected] with the subject line “Public Comment Item # (insert the item number relevant to the comment)” or “Public Comment Non-agenda Item” for general public comments. The public can also submit written comments on the City’s eComment page. Please visit the City’s website at www.cityoforange.org, click Current City Council Agenda, then click the eComment link for this meeting. To ensure distribution to the City Council prior to consideration of the agenda, we encourage the public to submit comments by 3:00 p.m. the day of the meeting. All public comments will be provided to the Council, posted on the City’s website, and compiled as part of the record. 3) Public Comments via recorded voicemail message
Finally, the public can record their comments by calling (714) 744-2234 no later than 5:00 p.m. the day of the meeting. Recorded messages will not be played at the meeting, but will be provided to the Council and the caller's position will be summarized in the minutes.

In accordance with Ordinance No. 10-01, any person making personal, impertinent, slanderous or profane remarks or who becomes boisterous while addressing the Council shall be called to order by the Mayor. If such conduct continues, the Mayor may order the person barred from addressing the City Council further during that meeting, unless permission to continue is granted by a majority vote of the Council.

Please contact the City Clerk’s Office at (714) 744-5500 with any questions.

ADA Requirements: In compliance with the Americans with Disabilities Act, if you need accommodations to participate in this meeting, please contact the City Clerk's office at (714) 744-5500. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting.

REMINDER: Please silence all electronic devices while City Council is in session.

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2 City Council Agenda June 14, 2022
5:00 PM CLOSED SESSION

1. CALL TO ORDER

1.1 ROLL CALL

2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, members of the public may address the Council on Closed Session items only. Public Comments are limited to three (3) minutes per speaker.

3. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(a) & (d)(1) Name of Case: American Friends Service Committee
Orange County Superior Court Case No. 30-2022-01248878
Pursuant to Government Code Section 54956.9(a) & (d)(1) Name of case: Mary's Kitchen, et al. v. City of Orange
United States District Court Case No. 8:21-cv-01483-JVS-KES b. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6.

City Negotiator: Rob Houston, City Manager
Employee Organization: Top Management
c. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957.

Title: City Attorney

4. CLOSED SESSION REPORT

5. ADJOURNMENT
The City Council will adjourn to the 6:00 p.m. Regular Session in the Council Chamber.

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3 City Council Agenda June 14, 2022
6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER

1.1 INVOCATION
Pastor Carl Friedrich, Praise Chapel OC

1.2 PLEDGE OF ALLEGIANCE
Councilmember Arianna Barrios

1.3 ROLL CALL

1.4 PRESENTATIONS/ANNOUNCEMENTS
Proclamation Celebrating the Retirement of Adel and Zalfa Mahshi (Byblos Café)

2. PUBLIC COMMENTS
At this time, members of the public may address the Council on matters not listed on the agenda within the subject matter jurisdiction of the City Council, provided that NO action may be taken on off-agenda items unless authorized by law. Public Comments are limited to three (3) minutes per speaker.

3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar.

3.1. Waive reading in full of all ordinances on the Agenda.

Approve.

Recommended Action:

Attachments: Staff Report

3.2. Confirmation of warrant registers dated May 6, 12, 20, and 26, 2022.

Approve.

Recommended Action:

Attachments: Staff Report

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3.3. Approval of meeting minutes of the City Council of the City of Orange for the May 10, 2022, Regular Meeting.

Approve minutes as presented.

Recommended Action:

Staff Report
May 10, 2022, Regular Meeting minutes
Attachments:

3.4. Agreement with TriTech Software Systems dba Central Square for software upgrades and maintenance of the Police Department’s Computer Aided Dispatch and Records Management System.

Approve the agreement with TriTech Software Systems in an amount of $117,779.41 for software upgrades and maintenance, and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Professional Services Agreement with TriTech
Attachments:

3.5. Agreement with Sunrise Multispecialist Medical Center for pre-employment physical services.

Approve the two-year agreement with Sunrise Multispecialist Medical Center in the total amount of $60,000 for pre-employment physical services; and authorize the Mayor and City Clerk to execute the agreement on behalf of the City.

Recommended Action:

Staff Report
Professional Services Agreement
Attachments:

3.6. Agreement with The HUB OC for providing on-site services, referrals, and resources for those experiencing homelessness as part of the 517 W. Struck Transition Plan.

1. Approve Agreement with the HUB OC in the amount of $330,000 for services in support of the 517 W. Struck Transition Plan; and authorize the Mayor and City Clerk to execute on behalf of the City.

2. Authorize the appropriation of $100,000 from the General Fund unreserved fund balance to expenditure account number 100.0000.51670.30200, General Fund - 517 W. Struck Transition.

Recommended Action:

Staff Report
Subrecipient Agreement with The HUB OC
Attachments:

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3.7. Agreement with ADVANTEC Consulting Engineers, Inc. for Traffic Engineering Services for Katella Avenue Signal Network Extension project.

1. Approve the agreement with ADVANTEC Consulting Engineers, Inc. in the amount of $103,385.00 for Traffic Engineering Services for Katella Signal Network Extension; and authorize the Mayor and City Clerk to execute on behalf of the City.

2. Authorize $10,338.50 (10%) of the contract amount for contingency purposes.

Recommended Action:

Staff Report
Professional Services Agreement
Attachments:

3.8. First Amendment to the Agreement with Lyons Security Services, Inc. for additional security services at the Old Towne West Metrolink Parking Structure.

Approve the amendment with Lyons Security Services, Inc. in an annual amount of $80,000, or $160,000 total for FY 2022-23 and FY 2023-24, for Old Towne West Metrolink Parking Structure security services, and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
First Amendment to Professional Services Agreement
Attachments:

3.9. First Amendment to Consultant Services Agreement with PlaceWorks, Inc. for preparation of a Transfer of Development Rights Ordinance.

Approve the First Amendment to agreement with PlaceWorks for the preparation of a Transfer of Development Rights Ordinance; and authorize the Mayor and the City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
First Amendment to Consultant Services Agreement
General Plan Land Use Element Excerpt
General Plan Implementation Program Excerpt
Attachments:

3.10. Fourth Amendment to Agreement with West Coast Arborists, Inc. for City Street Tree Services.

Approve Fourth Amendment with West Coast Arborists, Inc. in the amount of $846,320 for City Street Tree Services, and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Fourth Amendment to Tree Maintenance Services Agreement Attachments:

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3.11. Fourth Amendment to Attorney Services Agreement with Liebert Cassidy Whitmore to provide legal services with respect to personnel matters.

1. Approve a Fourth Amendment to Attorney Services Agreement with Liebert Cassidy Whitmore in the amount of $100,000; and authorize the Mayor and City Clerk to execute on behalf of the City.

2. Authorize the appropriation of $100,000 from the General Fund unreserved fund balance to expenditure account number 100.0301.51611.00000, General Fund - Personnel Legal Services.

Recommended Action:

Staff Report
Fourth Amendment to Attorney Services Agreement
Attachments:

3.12. Authorize rental services for service facilities with Royal Restrooms of California, Inc. for the 517 W. Struck Transition Plan.

Approve purchase order of $138,382.43 with Royal Restrooms of California, Inc. for service facility rentals.

Recommended Action:

Staff Report
Royal Restrooms of California Quote
Attachments:

3.13. Authorize rental services for service facilities with Mobile Concepts, Inc. dba U.S.

Mobile Kitchens for the 517 W. Struck Transition Plan.

Approve purchase order of $83,000 with Mobile Concepts, Inc. dba U.S. Mobile Kitchens for service facility rentals.

Recommended Action:

Staff Report
US Mobile Kitchen Quote
Attachments:

3.14. Appropriation of $83,449.28 in designated Public Safety Realignment/Assembly Bill 109 funding received from the County of Orange.

1. Accept into the City’s revenue budget an $83,449.28 deposit from the County of Orange, into revenue account number 100.4031.45495.20159, Other Grant Revenue - Post Release Community Supervision.

2. Authorize the appropriation of $83,449.28 into expenditure account number 100.4031.50221.20159, Overtime - Post Release Community Supervision.

Recommended Action:

Attachments: Staff Report

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3.15. Appropriation of $8,091.37 in designated funding received for the 2022 CALNENA annual conference from the State of California Office of Emergency Services.

1. Accept into the City’s revenue budget an $8,091.37 deposit from the State of California Office of Emergency Services, into revenue account number 100.4011.48210.20131, CALNENA.

2. Authorize the appropriation of $8,091.37 into the following expenditure account numbers:
$3605.05 100.4011.51830.20131 Overnight Training, Conference - CALNENA $4486.32 100.4012.50002.20131 Regular Salaries - CALNENA Recommended Action:

Attachments: Staff Report

3.16. Appropriation of $8,317.99 in revenue from community partnership donations and user group maintenance fees.

1. Accept into the City’s revenue budget $8,317.99 in community partnership donations and user group maintenance fees into the following accounts:
$5,000.00 100.7015.48390.30197 Donations-2022 Special Events Season $3,317.99 100.7022.42480.00000 User Group Maintenance Fees

2. Authorize the following appropriations in the expenditure accounts in the General Fund:
$5,000.00 100.1015.51355.30197 Special Events-2022 Season $3,317.99 100.7022.51424.00000 User Group Maintenance
Recommended Action:

Attachments: Staff Report

3.17. Appropriation of $232,003.10 in State of California Office of Emergency Services funding received.

1. Accept into the City’s revenue budget $232,003.10 in strike team reimbursement funds from the California Office of Emergency Services (Cal-OES), into the revenue account numbers for Cal-OES reimbursements as specified in Section 6 of the staff report.

2. Authorize the appropriation of $229,079.32 into the expenditure account number for Overtime-Safety as specified in Section 6 of the staff report.

3. Authorize the appropriation of $2,923.78 into the expenditure account numbers for Strike Team Expenditures as specified in Section 6 of the staff report.

Recommended Action:

Attachments: Staff Report

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3.18. Appropriation of $10,927 in State of California Office of Emergency Services funding received.

1. Accept into the City’s revenue budget $10,927 in designated funding from the State of California Office of Emergency Services, into revenue account number 100.4031.48218.40321, CalOES - Medical Examinations.

2. Authorize the appropriation of $10,927 into expenditure account number 100.4031.51640.00000, Contractual Services - Medical.

Recommended Action:

Attachments: Staff Report

3.19. Approval of plans and specifications and authorization to advertise for bids for Tustin & La Veta Traffic Signal Upgrade Project; Bid No. 22-23.02, SP-4042.

Approve plans and specifications and authorize advertising for bids for Tustin & La Veta Traffic Signal Upgrade.

Recommended Action:

Staff Report
Location Map
Attachments:

3.20. Claims for Damages.

Deny the following claims and refer to City Attorney and Claims Adjuster:

1. Greg Gannon

2. Tom Korsvall

3. Dustin Paul Newhouse

4. Angela Miyong Lee

5. Diana Villa
Recommended Action:

Attachments: Staff Report

3.21. Final Acceptance of Bid No. 20-21.28, Annual Pavement Maintenance at Various Locations Project, Fiscal Year (FY) 2020-2021; and authorization to file Notice of Completion.

Accept Annual Pavement Maintenance at Various Locations Project (SP-4139), FY 2020-2021 as complete, and authorize staff to file Notice of Completion with the County Recorder.

Recommended Action:

Staff Report
Notice of Completion and Acceptance
Attachments:

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3.22. Final Acceptance of Bid No. 20-21.45, Steel Streetlight Replacement project; and authorization to file Notice of Completion.

Accept Steel Streetlight Replacement project as complete, and authorize staff to file Notice of Completion with the County Recorder.

Recommended Action:

Staff Report
Notice of Completion and Acceptance
Attachments:

3.23. Final Acceptance of Bid No. 20-21.51; SP-4171, Annual Pavement Maintenance at Various Locations Project, Fiscal Year (FY) 2020-2021, Phase 2; and authorization to file Notice of Completion.

Accept Annual Pavement Maintenance at Various Locations Project, FY 2020-2021, Phase 2 as complete, and authorize staff to file Notice of Completion with the County Recorder.

Recommended Action:

Staff Report
Notice of Completion and Acceptance
Attachments:

3.24. Final Acceptance of Bid No. 21-22.09; SP-4157, Bus Stop Enhancement at Various Locations Project; and authorization to file Notice of Completion.

Accept Bus Stop Enhancement at Various Locations Project as complete, and authorize staff to file Notice of Completion with the County Recorder.

Recommended Action:

Staff Report
Notice of Completion and Acceptance
Attachments:

3.25. Final Acceptance of Bid No. 21-22.11, CDBG FY 21-22 Beverly Neighborhood Street Rehabilitation; and authorization to file Notice of Completion.

Accept CDBG FY 21-22 Beverly Neighborhood Street Rehabilitation project as complete, and authorize staff to file Notice of Completion with the County Recorder.

Recommended Action:

Staff Report
Notice of Completion and Acceptance
Attachments:

3.26. Final Acceptance of Bid No. 21-22.12; Prospect and Spring Right Turn Lane Modification Project; and authorization to file Notice of Completion.

Accept Prospect and Spring Right Turn Lane Modification Project (SP-4131) as complete; and authorize staff to file Notice of Completion with the County Recorder.

Recommended Action:

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Staff Report
Notice of Completion and Acceptance
Attachments:

3.27. Final Acceptance of Bid No. 21-22.19, Annual Concrete Replacement at Various Locations project; and authorization to file Notice of Completion.

Accept Annual Concrete Replacement at Various Locations project (SP-4181) as complete; and authorize staff to file Notice of Completion with the County Recorder.

Recommended Action:

Staff Report
Notice of Completion and Acceptance
Attachments:

3.28. Award of Contract to Innovation Painting, Inc. for Fire Hydrant Painting Services; Bid No. 21-22.29.

1. Award the contract to Innovation Painting Inc. in the amount of $39,050 for Fire Hydrant Painting Services, and authorize the Mayor and City Clerk to execute on behalf of the City.

2. Authorize 10% of the contract amount for contingency purposes.

Recommended Action:

Staff Report
Contract Agreement with Innovation Painting Inc.

Bid Abstract
Attachments:

3.29. Award of Contract to Waterline Technologies, Inc. for the Purchase and Delivery of Liquid Sodium Hypochlorite on an “as-needed” basis; Bid No. 21-22.32.

1. Award the contract to Waterline Technologies, Inc. in the amount of $187,161.75 for Purchase and Delivery of Liquid Sodium Hypochlorite, and authorize the Mayor and City Clerk to execute on behalf of the City.

2. Authorize 10% of the contract amount for contingency purposes.

Recommended Action:

Staff Report
Contract Agreement with Waterline Technologies, Inc.

Bid Abstract
Attachments:

3.30. Award of Contract to American Asphalt South, Inc. for Annual Slurry Seal at Various Locations FY 22; Bid No. 21-22.35.

Award the contract to American Asphalt South, Inc. in the total amount of $566,457, representing an original amount of $514,961 plus a 10% contingency of $51,496, for Annual Slurry Seal at Various Locations, Fiscal Year 2021-2022, and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

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Staff Report
Bid Abstract
Contract with American Asphalt South, Inc.

Location Maps
Attachments:

3.31. Award of Contract to Common Area Maintenance Service, Inc., dba CAM Services, for sidewalk steam cleaning services; RFP No. 21-22.39.

Approve a three-year contract in the amount of $255,579, at $85,193 per year, to CAM Services, and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Maintenance Services Agreement
Attachments:

3.32. Award of Contract to Tunnelworks Services, Inc. for Sewer Line Cleaning, Video Inspection, and Emergency Response Services Project Fiscal Year 2023 through 2025; Bid No. 21-22.33.

Approve the contract with Tunnelworks Services, Inc. in the annual amount of $378,039 and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Bid Abstract
Contract with Tunnelworks Services, Inc.

Attachments:

3.33. Award of Contract to Palp, Inc. dba Excel Paving Company for the Katella Avenue Street Rehabilitation; Bid No. 21-22.34.

1. Authorize the appropriation of $87,000 from Measure M2 (263) unreserved fund balance to expenditure account number 263.5011.56330.30167 Katella Avenue Street Rehabilitation.

2. Approve the contract with Palp, Inc. dba Excel Paving Company in the total amount of $950,862, representing an original amount of $864,420 plus a 10% contingency of $86,442, for Katella Avenue Street Rehabilitation; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Bid Abstract
Contract with Palp, Inc. dba Excel Paving Company
Attachments:

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3.34. Award of Contract to Harbor Coating & Restoration for Fire Stations 2 & 4 Kitchen Remodel; Bid No. 21-22.37.

Approve the contract with Harbor Coating & Restoration in the amount of $102,810, representing an original bid amount of $89,400, plus a 15% contingency of $13,410 and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Bid Abstract
Contract with Harbor Coating & Restoration
Attachments:

3.35. Second Amendment to Contract with Diversified Thermal Services, Inc. for preventive maintenance for heating, ventilation and air conditioning (HVAC) equipment at various City facilities; Bid No. 189-19 (SP-4076).

Approve Second Amendment with Diversified Thermal Services, Inc. in the amount of $310,063 for preventive maintenance for HVAC at various City facilities, and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Second Amendment
Attachments:

3.36. Second Reading and adoption of an Ordinance of the City Council of the City of Orange adopting a policy for the acquisition and use of military equipment by the Orange Police Department. Ordinance No. 03-22.

Adopt Ordinance No. 03-22.

Recommended Action:

Staff Report
Ordinance No. 03-22
Lexipol Military Equipment Policy
Staff Report
Attachments:

3.37. Authorize purchase of furniture for the Orange Public Library from Yamada Enterprises.

Approve purchase order for furniture from Yamada Enterprises in the amount of $68,204.67.

Recommended Action:

Staff Report
Systems Source Quote 04.26.22
bluespace interiors Quote 05.17.22
Yamada Enterprises Quote 06.03.22
Attachments:

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3.38. Authorize purchase of licenses from Vigilant Solutions, LLC, as a single source vendor.

Approve the purchase of licenses from Vigilant Solutions, LLC, for $35,000.

Recommended Action:

Attachments: Staff Report

3.39. Authorize purchase of Police Department uniforms and duty gear from Galls, LLC.

Approve the purchase of Police Department uniforms and duty gear from Galls, LLC, for $70,000.

Recommended Action:

Staff Report
Master Agreement No. 106-495220
Attachments:

3.40. Authorize purchase of materials and supplies for water maintenance operations from various vendors.

Approve purchase orders for miscellaneous materials and supplies as described in Section 6 of the staff report for a total amount of $725,000.

Recommended Action:

Attachments: Staff Report

3.41. Authorize purchase of water meters from Neptune Technology Group, Inc. as a sole source vendor.

Approve the purchase of replacement water meters from Neptune Technology Group, Inc. in the amount of $375,000 for Fiscal Year 2022-2023.

Recommended Action:

Attachments: Staff Report

3.42. Authorize purchase of medical supplies from Life-Assist, Inc.

Approve the purchase of medical supplies and medications from Life-Assist, Inc. in an amount of $255,000 for Fiscal Year 2022-2023.

Recommended Action:

Staff Report
Intergovernmental Cooperative Purchasing Agreement
Attachments:

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3.43. Authorize purchase of Fire Department uniforms and accessories from LineGear Fire & Rescue Equipment.

Approve the purchase of Fire Department uniforms and accessories from LineGear Fire & Rescue Equipment in an amount of $220,000 for Fiscal Year 2022-2023.

Recommended Action:

Staff Report
Master Pricing List for FY 2022-23
Attachments:

3.44. Authorize purchase of turnout safety gear and associated equipment from LN Curtis & Sons for Fiscal Year 2022-2023.

Approve the purchase of firefighter turnout safety gear and equipment from LN Curtis & Sons in an amount of $110,000 for Fiscal Year 2022-2023.

Recommended Action:

Staff Report
SourceWell Contract #032620
Turnout ensemble quote for FY 2022-23
Attachments:

3.45. Authorize purchase of safety gear and associated equipment from Allstar Fire Equipment for Fiscal Year 2022-2023.

Approve the purchase of firefighter turnout safety gear and equipment from Allstar Fire Equipment in an amount of $50,000 for Fiscal Year 2022-2023.

Recommended Action:

Attachments: Staff Report

3.46. Authorize purchase of five 800-Megahertz handheld radios and associated equipment from Motorola Solutions, Inc.

1. Approve the purchase of five 800-Megahertz handheld radios from Motorola Solutions, Inc. for a total amount of $32,085, including a 10% contingency of $2,917.

2. Approve the purchase of associated new hire equipment from various vendors in the amount of $9,915.

3. Authorize the appropriation of $42,000 from the Federal Asset Forfeiture unreserved fund balance into expenditure account number 355.4021.55131.00000 Federal Asset Forfeiture - Equipment.

Recommended Action:

Staff Report
Motorola Quote 060222OPD
Orange County Price Book Agreement MA-060-21010004
Attachments:

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3.47. Quitclaim of Storm Drain easement at the Ronald McDonald House located at 383 S. Batavia Street.

Approve the quitclaim of the storm drain easement to The Ronald McDonald House Charities of Southern California and authorize the Mayor to sign the quitclaim deed.

Recommended Action:

Staff Report
Quitclaim Deed
Recorded New Easement Deed
Attachments:

3.48. 2022 City of Orange Conflict of Interest Code Biennial Review Notice.

Direct staff to review the Conflict of Interest Code and authorize execution of the Biennial Review Notice no later than October 1, 2022.

Recommended Action:

Staff Report
Resolution No. 11276
Attachments:

3.49. Consideration of Resolutions pertaining to the November 8, 2022, General Municipal Election.

1. Adopt Resolution No. 11398. A Resolution of the City Council of the City of Orange calling and giving notice of a General Municipal Election to be held on Tuesday, November 8, 2022, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities and requesting the Board of Supervisors of the County of Orange to consolidate the General Municipal Election with the Statewide General Election to be held on that date pursuant to Elections Code Section 10403.

2. Adopt Resolution No. 11399. A Resolution of the City Council of the City of Orange adopting regulations for candidates for elective office pertaining to candidates statements submitted to the voters at an election to be held on Tuesday, November 8, 2022.

Recommended Action:

Staff Report
Resolution No. 11398
Resolution No. 11399
Attachments:

3.50. Status and update of the Pavement Management Program for the Measure M2 program. Resolution No. 11402.

1. Adopt Resolution No. 11402. A Resolution of the City Council of the City of Orange concerning the status and update of the pavement management plan for the measure M (M2) program.

Recommended Action:

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2. Authorize staff to submit M2 eligibility documentation to the Orange County Transportation Authority.

Staff Report
Resolution No. 11402
Attachments:

3.51. Authorization to apply for a grant under the Orange County Transportation Authority’s Measure M2 Environmental Cleanup Tier 1 Program. Resolution No. 11403.

Adopt Resolution No. 11403. A Resolution of the City Council of the City of Orange authorizing an application for funds for the Environmental Cleanup, Tier 1 Grant Program under Orange County Local Transportation Ordinance No. 3 for the installation of a Continuous Deflection Separator, Connector Pipe Screens.

Recommended Action:

Staff Report
Resolution No. 11403
Attachments:

3.52. Approval of the Pavement Management Program budget for Fiscal Year 2022-2023 to incorporate a list of arterial streets to be rehabilitated and funded by SB 1 (The Road Repair and Accountability Act). Resolution No. 11406.

Adopt Resolution No. 11406. A Resolution of the City Council of the City of Orange approving the Fiscal Year 2022-2023 Pavement Management Program Budget to incorporate a list of nine streets to be funded by SB 1 (The Road and Repair Accountability Act) and appropriate Road Maintenance and Rehabilitation Account (RMRA) Funding.

Recommended Action:

Staff Report
Resolution No. 11406
Resolution No. 11389
Attachments:

END OF CONSENT CALENDAR
* * * * * * * *

4. REPORTS FROM MAYOR MURPHY

5. REPORTS FROM COUNCILMEMBERS
An opportunity for Councilmembers to make a brief announcement, report, or request.

No action(s) will be taken pursuant to Government Code Section 54954.2(a)(3).

5.1. Highlight Local Business (Gutierrez & Barrios)

5.2. Campaign Finance Transparency and Reporting (Nichols)

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6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS

6.1. Appointment to Park Planning and Community Events Commission.

Confirm Mayor Murphy’s recommendation to appoint Chip Ahlswede to the Park Planning and Community Events Commission.

Recommended Action:

Attachments: Staff Report

7. ADMINISTRATIVE REPORTS

7.1. Employment Agreement with City Attorney Gary A. Sheatz.

Approve Employment Agreement with City Attorney Gary A. Sheatz.

Recommended Action:

Staff Report
Employment Agreement
Attachments:

7.2. Requests for permit parking on the south side of Collins Avenue east of Hart Street, and on both sides of Citrus Street between Walnut and Sycamore Avenues. Resolution No. 11385. (Continued from May 10, 2022)

1. Approve permit parking on the south side of Collins Avenue between Hart Street and 2842 E. Collins Avenue.

2. Approve permit parking on both sides of Citrus Street between Walnut and Sycamore Avenues.

3. Adopt Resolution No. 11385. A Resolution of the City Council of the City of Orange rescinding Resolution No. 11370 and adopting a revised master resolution of permit parking areas within the City of Orange.

Recommended Action:

Staff Report
Resolution No. 11385
Area Map for Permit Area "X"
February 9, 2022 CTC Staff Report
February 9, 2022 CTC Minutes
Notification Letter Area "X"
Area Map for Permit Area "Y"
May 11, 2022 CTC Staff Report
May 11, 2022 CTC Letters of Concern
May 11, 2022 CTC Draft Minutes
Notification Letter Area "Y"
City of Orange NPPP Policy
Attachments:

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18 City Council Agenda June 14, 2022

7.3. Agreement with Axon Enterprise, Inc. for a Police Enterprise System and related equipment.

1. Authorize the appropriation of $60,000 from AB3229-COPS Supplemental Law Enforcement Services unreserved fund balance into expenditure account number 354.4011.56032.30196, AB3229/COPS Supplemental Law Enforcement Services - CIP Equipment Replacements.

2. Approve the agreement with Axon Enterprise, Inc. in the amount of $7,551,276 for the Police Enterprise System; and authorize the Mayor and City Clerk to execute on behalf of the City.

Recommended Action:

Staff Report
Professional Services Agreement with Axon
Sourcewell Contract 010720 - Amendment
Attachments:

7.4. Proposed Fiscal Year 2022-2023 City of Orange Budget and Five-Year Capital Improvement Program.

Staff recommends the following actions to approve and adopt the Fiscal Year 2022-2023 Budget and updated Master Fee Schedule, effective July 1, 2022:

1. Adopt Resolution No. 11405. A Resolution of the City Council of the City of Orange adopting said City’s Budget for the Fiscal Year 2022-23 and procedures relating to transfers of funds between and within appropriations, transfers between funds, and additional appropriations.

2. Adopt Resolution No. 11407. A Resolution of the City Council of the City of Orange adopting the appropriations limit for the Fiscal Year 2022-23.

3. A motion making a finding that the portion of the Fiscal year 2022-23 Budget subject to the Gann Appropriations limit is $112,864,871, and therefore within the limit.

4. Adopt Resolution No. 11400. A Resolution of the City Council of the City of Orange rescinding Resolution No. 11336 and amending the Master Schedule of Fees and Charges to adjust the rates for various services and the rental of rooms and equipment.

5. Adopt Resolution No. 11404. A Resolution of the City Council of the City of Orange approving and authorizing staff to submit to the Orange County Transportation Authority the Measure M2 Seven-Year Capital Improvement Program for Fiscal Years 2022-23 through 2028-29 to comply with Measure M2 eligibility criteria.

6. Adopt Resolution No. 11396. A Resolution of the City Council of the City of Orange amending Resolution No. 11376 between the City of Orange and the Orange Management Association.

7. Adopt Resolution No. 11397. A Resolution of the City Council of the City of Orange rescinding Resolution No. 11377 and amending the citywide pay schedule in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5.

8. Adopt Resolution No. 11401. A Resolution of the City Council of the City of Recommended Action:

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19 City Council Agenda June 14, 2022
Orange amending Resolution No. 11359 to add a new classification to the classification, compensation, and terms of employment for part-time and seasonal employees of the City of Orange.

Staff Report
Budget Message
Selected Budget Worksheets
Proposed Fee Changes
Resolution No. 11405
Resolution No. 11407
Resolution No. 11400
Resolution No. 11404
Resolution No. 11396
Resolution No. 11397
Resolution No. 11401
Attachments:

8. REPORTS FROM CITY MANAGER

9. LEGAL AFFAIRS

9.1. Introduction and First Reading of an Ordinance amending the Orange Municipal Code relating to Short Term Rental Business regulations. Ordinance No. 04-22.

Introduce and conduct First Reading of Ordinance No. 04-22. An Ordinance of the City Council of the City of Orange amending Chapter 5.94 of the Orange Municipal Code regarding the licensing and establishment of short term rental businesses in the City to clarify and update regulations relating to ownership, number of stays, Good Neighbor Policy dissemination, parking, bedrooms, and other administrative matters.

Recommended Action:

Staff Report
Ordinance No. 04-22 Clean
Ordinance No. 04-22 REDLINED
Attachments:

10. PUBLIC HEARINGS

10.1. Public Hearing presenting the Public Health Goals Report for Years 2019, 2020, and 2021.

1. Open and close the Public Hearing to accept and respond to public comment on the report.

2. Receive and file.

Recommended Action:

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20 City Council Agenda June 14, 2022
Staff Report
PHGs Report for 2019, 2020, and 2021
Attachments:

10.2. Public Hearing to consider approval of the Landscape Maintenance District 94-1 (Sycamore Crossing) Final Engineer’s Report for Fiscal Year 2022-2023.

Resolution No. 11395.

1. Adopt Resolution No. 11395. A Resolution of the City Council of the City of Orange approving the Engineer’s Report and providing for the annual assessment for Landscape Maintenance District 94-1 (Sycamore Crossing).

2. Establish the assessment for Fiscal Year 2022-2023 for Landscape Maintenance Assessment District 94-1 at $293.08 per single family unit per year.

Recommended Action:

Staff Report
Resolution No. 11395
Final Engineer's Report LMD 94-1
Attachments:

10.3. Public Hearing to consider approval of the Landscape Maintenance Assessment Districts 86-2 (Santiago Hills), and 15-1 (Santiago Hills Overlay) Final Engineer’s Reports for Fiscal Year 2022-2023. Resolution No. 11394.

1. Adopt Resolution No. 11394. A Resolution of the City Council of the City of Orange approving the Engineer’s Reports and providing for the annual assessment for Landscape Maintenance Districts 86-2 (Santiago Hills) and 15-1 (Santiago Hills Overlay).

2. Establish the assessment per single family detached unit per year for Fiscal Year 2022-2023 for Landscape Maintenance Districts 86-2 (Santiago Hills) and 15-1 (Santiago Hills Overlay) at $369.44 and $255.60, respectively and $221.66 and $181.48 respectively for condominiums.

Recommended Action:

Staff Report
Resolution No. 11394
Final Engineer's Report - LMD 86-2
Final Engineer's Report - LMD 15-1
Attachments:

10.4. Public Hearing to consider the Fiscal Year 2022-2023 Community Development and Block Grant and HOME Investment Partnerships Programs Annual Action Plan.

1. Approve the draft Fiscal Year 2022-2023 Annual Action Plan and authorize the City Manager or his designee to execute the Fiscal Year 2022-2023 Memorandum of Understanding with City departments, subrecipient agreements with non-profit agencies, and all related U.S. Department of Housing and Urban Development (HUD) documents.

Recommended Action:

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21 City Council Agenda June 14, 2022

2. If the Department of Housing and Community Development adjusts the entitlement amount during the Fiscal Year by less than 10% of original entitlement, authorize the following:
a. City Staff to make adjustments to funding amounts for city departments and sub-recipients based on the recommendations of the CDBG Committee. b. City Manager to execute all amended related documents required by the adjustment in the entitlement amount, including those with City departments, non-profits, and all related HUD documents;
c. Authorize the Finance Department to make adjustments to the funding amounts for each City department and sub-recipient based on the amended allocations.

3. Approve transfer of $4,453 from 317.9660.56510.11210 HOME CHDO Allocation to 317.9660.56510.11250 HOME Developer Projects.

Staff Report
2022-2023 Draft Annual Action Plan
2022-2023 Adjusted Funding Recommendations
Attachments:

11. ADJOURNMENT
The next Regular City Council meeting will be held on Tuesday, July 12, 2022, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.

I, Pamela Coleman, CMC, City Clerk for the City of Orange, do hereby declare, under penalty of perjury, that a full and correct copy of this agenda was posted pursuant to Government Code Section 54950 et. seq., at the following locations: Orange Civic Center kiosk and Orange City Clerk's Office at 300 E. Chapman Avenue, Orange Main Public Library at 407 E. Chapman Avenue, Police facility at 1107 North Batavia Street, and uploaded to the City's website www.cityoforange.org.

Date posted: June 9, 2022

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22 Agenda Item
City Council
Item #: 3.1. 6/14/2022 File #: 22-0320
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Pamela Coleman, City Clerk

1. SUBJECT
Waive reading in full of all ordinances on the Agenda.

2. SUMMARY
This item asks the City Council to waive the reading in full of all ordinances on the agenda (if any) and approve their reading by title only.

State law requires that all ordinances be read in full either at the time of the introduction or at the time of passage, unless a motion waiving further reading is adopted by a majority of the City Council (Gov.

Code § 36934).

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.1. 6/14/2022 File #: 22-0320
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Pamela Coleman, City Clerk

1. SUBJECT
Waive reading in full of all ordinances on the Agenda.

2. SUMMARY
This item asks the City Council to waive the reading in full of all ordinances on the agenda (if any) and approve their reading by title only.

Code § 36934).

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.2. 6/14/2022 File #: 22-0337
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Will Kolbow, Assistant City Manager/Administrative Services Director

1. SUBJECT
Confirmation of warrant registers dated May 6, 12, 20, and 26, 2022.

2. SUMMARY
The warrant writings for the above listed dates are on file in the Office of the City Clerk for Council reference.

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.2. 6/14/2022 File #: 22-0337
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Will Kolbow, Assistant City Manager/Administrative Services Director

1. SUBJECT
Confirmation of warrant registers dated May 6, 12, 20, and 26, 2022.

2. SUMMARY
The warrant writings for the above listed dates are on file in the Office of the City Clerk for Council reference.

3. RECOMMENDED ACTION
Approve.

4. ATTACHMENTS
· None
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Agenda Item
City Council
Item #: 3.3. 6/14/2022 File #: 22-0357
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Pamela Coleman, City Clerk

1. SUBJECT
Approval of meeting minutes of the City Council of the City of Orange for the May 10, 2022, Regular Meeting.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meeting(s).

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· May 10, 2022, Regular Meeting minutes
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Agenda Item
City Council
Item #: 3.3. 6/14/2022 File #: 22-0357
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Pamela Coleman, City Clerk

1. SUBJECT
Approval of meeting minutes of the City Council of the City of Orange for the May 10, 2022, Regular Meeting.

2. SUMMARY
Submitted for your consideration and approval are the minutes of the above meeting(s).

3. RECOMMENDED ACTION
Approve minutes as presented.

4. ATTACHMENTS
· May 10, 2022, Regular Meeting minutes
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City of Orange
City Council
May 10, 2022

MINUTES - DRAFT
The City Council of the City of Orange, California convened on May 10, 2022, at 5:00 p.m. in a Regular Meeting in the Council Chamber, 300 E. Chapman Avenue, Orange, California. 5:00 PM CLOSED SESSION

1. ROLL CALL

Present: Nichols, Barrios, Dumitru, Tavoularis, and Murphy

Absent: Monaco, and Gutierrez

2. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
None

3. RECESS TO CLOSED SESSION
The City Council recessed to Closed Session at 5:02 p.m. with all Members present, except Councilmember Monaco and Councilmember Gutierrez who were absent, to discuss the following:
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(a) & (d)(1) Name of case: Mary's Kitchen, et al. v. City of Orange
United States District Court Case No. 8:21-cv-01483-JVS-KES b. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957.

Title: City Attorney
c. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6.

City Negotiator: Rob Houston, City Manager
Employee Organization: Top Management

4. CLOSED SESSION REPORT
None

5. ADJOURNMENT
Closed Session was adjourned at 6:05 p.m.

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6:00 PM REGULAR SESSION

1. OPENING/CALL TO ORDER
Mayor Murphy called the meeting to order at 6:11 p.m.

1.1 INVOCATION
Given by Pastor Eric Turbedsky from Sovereign Grace Church.

1.2 PLEDGE OF ALLEGIANCE
Led by Mayor pro tem Kimberlee Nichols.

1.3 ROLL CALL

Present: Nichols, Barrios, Dumitru, Tavoularis, and Murphy

Absent: Monaco, and Gutierrez

1.4 PRESENTATIONS/ANNOUNCEMENTS
Mayor Murphy invited the community to the Stop Drowning Now Water Safety event taking place on May 21, 2022, at Hart Park Pool.

Mayor Murphy announced a request was received to continue Item 7.2 to the June 14, 2022, Regular City Council meeting when a full Council could be present.

7.2. Request for permit parking on a portion of Collins Avenue, and on sections of Palm Avenue and Park Lane. Resolution No. 11385.

Written Public Comment
Gabriel Farrand submitted an eComment opposing the reduced permit parking area on Palm Avenue and Park Lane.

A motion was made by Mayor pro tem Nichols, seconded by Councilmember Barrios, to continue Item 7.2 to the next regularly scheduled City Council meeting on June 14, 2022. The motion carried by the following vote:

Ayes: Nichols, Barrios, Dumitru, Tavoularis, and Murphy Noes: None

Absent: Monaco, and Gutierrez

2. PUBLIC COMMENTS
Public Speakers
The following spoke in support of a skate park at Grijalva Sports Center: Marc Conner, Brian Abbott, Erin Walstead, Nam Nguyen, and James Virgilio.

The following spoke in opposition of a proposed cemetery near Palmyra Avenue: Greg Baker, Silvia San Nicolas, Alan Kinkaid, and Caren Wolf.

Jonathan Zimmerman expressed concerns with the homeless issue in the City.

Dru Whitefeather spoke about the Sully Miller site.

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30 City Council Minutes - Draft May 10, 2022
Cindy Pace indicated she enjoyed the May Parade and requested an update on the Paseo. (She was directed to contact staff for an update on the Paseo.) Carole Walters commented on the success of the May Parade.

Kim Plehn spoke about the Sully Miller site.

Kimberly Bottomley spoke about a mural beautification project at El Camino Real Park.

Written Public Comments
Mark Moore emailed about the Sully Miller site.

Janice Brownfield emailed encouraging the City to pursue community choice energy.

3.1. Waive reading in full of all ordinances on the Agenda.

ACTION: Approved.

3.2. Confirmation of warrant registers dated April 8, 14, 22, and 28, 2022.

ACTION: Approved.

3.3. Approval of meeting minutes of the City Council of the City of Orange for the April 12, 2022, Regular Meeting; and April 26, 2022, Adjourned Regular Meeting.

ACTION: Approved minutes as presented.

3.4. Reappointment of Library Board of Trustee member Rebecca Martinez to a third three-year term ending June 30, 2025.

ACTION: Reappointed Library Board of Trustee member Rebecca Martinez to a three-year term ending June 30, 2025.

3.5. Third Amendment to Agreement with West Coast Arborists, Inc. for tree maintenance services in parks, City facilities, assessment districts, medians, and rights of ways.

ACTION: Approved the Third Amendment with West Coast Arborists, Inc. for a period of one-year in an amount not to exceed $398,589.13 for tree maintenance services for parks, City facilities, assessment districts, medians and rights of ways; and authorized the Mayor and City Clerk to execute on behalf of the City.

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3.6. Agreement with GovOS, Inc. for SeamlessDocs forms management services.

ACTION: Approved the agreement with GovOS, Inc. in the total amount of $61,154.38 for forms management services and authorized the Mayor and City Clerk to execute on behalf of the City.

3.7. First Amendment to the Agreement with Terry’s Testing, Inc. for required repair and replacement of failing backflow devices.

ACTION: Approved the First Amendment with Terry’s Testing, Inc. in an amount of $14,190 to make necessary repairs to multiple backflow devices throughout the City, and authorized the Mayor and City Clerk to execute on behalf of the City.

3.8. Agreement with California Forensic Phlebotomy, Inc. for evidence collection services through June 30, 2024.

ACTION: Approved the two-year agreement with California Forensic Phlebotomy, Inc. in the annual amount of $80,000 for evidence collection services, and authorized the Mayor and City Clerk to execute on behalf of the City.

3.9. Fourth Amendment to the Agreement with Lyons Security Services, Inc. for additional security services.

ACTION: 1) Approved the amendment with Lyons Security Services, Inc. in the amount of $253,352.06 for security services, and authorized the Mayor and City Clerk to execute on behalf of the City; and 2) Authorized the appropriation of $157,871.58 from the General Fund unreserved fund balance to expenditure account number 100.0000.51670.30200, General Fund - 517 W. Struck Transition

3.10. Agreement with Prado Family Shooting Range for range services through June 30, 2024.

ACTION: Approved the two-year agreement with Prado Family Shooting Range in the amount of $17,000 annually for range services, and authorized the Mayor and City Clerk to execute on behalf of the City.

3.11. Agreement with Bureau Veritas North America, Inc. for plan review services for Fiscal Year 2022-2023.

ACTION: Approved the agreement with Bureau Veritas North America, Inc. in an amount of $50,000 for plan review services, and authorized the Mayor and the City Clerk to execute on behalf of the City.

3.12. Agreement with Code Consulting Group, LLC for plan review services for Fiscal Year 2022-2023.

ACTION: Approved the agreement with Code Consulting Group, LLC, in an amount of $40,000 for plan review services, and authorized the Mayor and City Clerk to execute on behalf of the City.

3.13. Agreement with The Jungle Nursery, Inc. for weed abatement services for Fiscal Year 2022-2023.

ACTION: Approved agreement with The Jungle Nursery, Inc., in an amount of $96,250 for weed abatement services; and authorized the Mayor and City Clerk to execute on behalf of the City.

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3.14. Appropriation of $194,618 in SB 1383 Local Assistance Grant Program Fiscal Year 2021-22 and approval of agreement with Tripepi Smith & Associates, Inc.

Item 3.14 was removed from the Consent Calendar for separate consideration by Mayor pro tem Nichols.

Public Works Director Christopher Cash explained the impacts of SB 1383 on organic material and food waste as an effort to reduce methane gas. SB 1383 is a complex piece of legislation and the City intends to use this funding to help those affected by providing assistance with navigating solid waste changes and enhancing the existing outreach to businesses, residents, and visitors.

ACTION: A motion was made by Mayor pro tem Nichols, seconded by Mayor Murphy, to 1) Accept into the City's revenue budget $194,618 in grant funds from the California Department of Resources Recycling and Recovery, into revenue account number 100.5001.48486.30201, General Fund - SB 1383 Local Assistance Grant Program Fiscal Year 2021-22; 2) Authorize the appropriation of $194,618 to expenditure account number 100.5001.51670.30201, General Fund - SB 1383 Local Assistance Grant Program FY22; and 3) Approve agreement with Tripepi Smith & Associates, Inc. in the amount of $90,000 for professional services; and authorize the Mayor and City Clerk to execute on behalf of the City. The motion carried by the following vote:

Ayes: Nichols, Barrios, Dumitru, Tavoularis, and Murphy Noes: None

Absent: Monaco, and Gutierrez

3.15. Appropriation of $23,658 in designated continuing education funding received from the Rancho Santiago Community College District.

ACTION: 1) Accepted into the City’s revenue budget $23,658 in continuing education funds from Rancho Santiago Community College District into revenue account number 100.3023.48210.20234, General Fund - Santa Ana College Fire Training; and 2) Authorized the appropriation of $23,658 into expenditure account number 100.3023.51840.20234, General Fund - Santa Ana College Fire Training.

3.16. Appropriation of $198,310.43 in State of California Office of Emergency Services funding received.

Note: Councilmember Dumitru abstained due to a potential conflict with employment.

ACTION: 1) Accepted into the City’s revenue budget $198,310.43 in strike team reimbursement funds from the California Office of Emergency Services (Cal-OES), into the following revenue account number: 100.3024.48212.40283 - Reimbursement from Cal EMA; 2) Authorized the appropriation of $195,902.80 into the following expenditure account number: 100.3024.50221.40283 - Overtime-Safety; and 3) Authorized the appropriation of $2,407.63 into the following expenditure account number:
100.3024.53860.40283 - Strike Team Expenditures.

3.17. Appropriation of $40,460 in revenue from community partnership donations and user group maintenance fees.

ACTION: 1) Accepted into the City’s revenue budget $40,460 in community partnership donations and user group maintenance fees into the following accounts:

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a. $40,000 100.7015.48390.30197 Donations-2022 Special Events Season b. $ 460 100.7022.42480.00000 User Group Maintenance Fees 2) Authorized the appropriation of $40,000 to expenditure account number 100.1015.51355.30197, General Fund - Special Events-2022 Season. 3) Authorized the appropriation of $460 to expenditure account number 100.7022.51424.00000, General Fund - User Group Maintenance.

3.18. Approval of plans and specifications and authorization to advertise for bids for Steel Streetlight Pole Replacement, Fiscal Year 2021-2022.

ACTION: Approved plans and specifications and authorized advertising for bids; Bid No. 21-22.36, SP-4196.

3.19. Approval of plans and specifications for Replacement of the Emergency Generator and Automatic Transfer Switch at the Water Division Headquarters (W-718), and authorization to advertise for bids.

ACTION: Approved the plans and specifications, and authorized advertising for bids; Bid No. 22-23.01.

3.20. Claims for Damages.

ACTION: Denied the following claims and referred to City Attorney and Claims Adjuster:

1. Dalante Bell

2. Esther Castillo

3. Ricardo V. Lopez

4. Enrique Valadez-Ortiz

3.21. Second Reading and adoption of an Ordinance of the City Council of the City of Orange repealing Chapter 2.50 of the Orange Municipal Code to Eliminate the Investment Oversight Committee due to the creation of the Investment and Audit Committee. Ordinance No. 02-22.

ACTION: Adopted Ordinance No. 02-22.

3.22. Authorize rental services for core service facilities with United Rentals (North America), Inc. for the 517 W. Struck Transition Plan.

ACTION: Approved purchase order of $360,000 with United Rentals (North America), Inc. for core service facility rentals using the Sourcewell Cooperative Purchasing Agreement number 062320-URI.

3.23. Authorize purchase of Winchester Law Enforcement Ammunition from Dooley Enterprises, Inc. as a sole source vendor.

ACTION: Approved the sole source purchase of ammunition from Dooley Enterprises, Inc. for $88,000.

3.24. Authorize purchase of ballistic vests and helmets from U.S. Armor Corporation.

ACTION: Approved the purchase of ballistic vests and helmets from U.S. Armor Corporation for $40,000.

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3.25. Authorize the purchase of IT professional services, annual support, and products from Sidepath, Inc.

ACTION: Approved the purchase of IT professional services, annual support, and products from Sidepath, Inc. in the amount of $56,000.

3.26. Monthly Treasurer’s Reports for January, February, and March 2022.

ACTION: Received and filed.

3.27. Approval of the Fiscal Year 2022-2023 Pavement Management Program list of arterial streets to be funded by SB 1 (The Road Repair and Accountability Act) and appropriating Road Maintenance and Rehabilitation Account funding.

Resolution No. 11389.

ACTION: Approved Resolution No. 11389. A Resolution of the City Council of the City of Orange approving the Fiscal Year 2022-2023 Pavement Management Program budget to incorporate a list of nine arterial streets to be funded by SB 1 (The Road Repair and Accountability Act) and appropriate Road Maintenance and Rehabilitation Account RMRA) funding.

3.28. Approval of the Landscape Maintenance Districts 86-2 (Santiago Hills) and 15-1 (Santiago Hills Overlay) Preliminary Engineer’s Report for Fiscal Year 2022-2023.

Resolution No. 11390.

Note: Mayor pro tem Nichols abstained due to a potential conflict with employment.

ACTION: 1) Adopted Resolution No. 11390. A Resolution of the City Council of the City of Orange regarding Landscape Maintenance Assessment Districts 86-2 (Santiago Hills), and 15-1 (Santiago Hills Overlay) declaring its intention to provide for an annual levy and collection of assessments for Fiscal Year 2022-2023; setting a time and place for a public hearing to receive public testimony on the foregoing matters; and giving preliminary approval of the certified Engineer’s Report for Landscape Maintenance Assessment Districts 86-2 (Santiago Hills) and 15-1 (Santiago Hills Overlay). 2) Declared the intent to levy an annual assessment, and set June 14, 2022, at 6:00 PM at City Hall, 300 E Chapman Avenue, Orange, CA 92866, as the time and place for the Public Hearing on the assessments.

3.29. Approval of the Landscape Maintenance Assessment District 94-1 (Sycamore Crossing) Preliminary Engineer’s Report for Fiscal Year 2022-2023. Resolution No. 11391.

ACTION: 1) Adopted Resolution No. 11391. A Resolution of the City Council of the City of Orange regarding Landscape Maintenance Assessment District 94-1 (Sycamore Crossing) declaring its intention to provide for an annual levy and collection of assessments for Fiscal Year 2022-2023; setting a time and place for a public hearing to receive public testimony on the foregoing matters, and giving preliminary approval of the certified Engineer’s Report for Landscape Maintenance Assessment District 94-1 (Sycamore Crossing).
2) Declared the intent to levy an annual assessment, and set June 14, 2022, at 6:00 PM at City Hall, 300 E Chapman Avenue, Orange, CA 92866, as the time and place for the Public Hearing on the assessments.

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3.30. Declaration of a Level 2 Water Supply Shortage. Resolution No. 11392.

ACTION: Adopted Resolution No. 11392. A Resolution of the City Council of the City of Orange declaring a Level 2 Water Supply Shortage.

Approval of the Consent Calendar
Item 3.14 was removed from the Consent Calendar and heard separately.

Councilmember Dumitru abstained on Item 3.16. Mayor pro tem Nichols abstained on Item 3.28. All other items were approved as recommended.

A motion was made by Mayor pro tem Nichols, seconded by Councilmember Dumitru, to approve the Consent Calendar as recommended. The motion carried by the following vote:

Ayes: Nichols, Barrios, Dumitru, Tavoularis, and Murphy Noes: None

Absent: Monaco, and Gutierrez

END OF CONSENT CALENDAR
* * * * * * * *

4. REPORTS FROM MAYOR MURPHY
None

5. REPORTS FROM COUNCILMEMBERS

5. 1. Resolution to support a temporary suspension of state gas tax. (Tavoularis) A motion was made by Councilmember Tavoularis, seconded by Mayor pro tem Nichols, to adopt Resolution No. 11393. A Resolution of the City Council of the City of Orange Requesting that the Governor Authorize a Temporary, Six-Month Suspension of the State Gas Tax. The motion carried by the following vote:

Ayes: Nichols, Barrios, Dumitru, Tavoularis, and Murphy Noes: None

Absent: Monaco, and Gutierrez

5.2. Highlight Local Business (Barrios)
Councilmember Barrios highlighted the following local business: F&B Rentals.

Councilmember Dumitru reported that he attended the Southern California Association of Government's annual meeting.

6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
None

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7. ADMINISTRATIVE REPORTS

7.1. Consideration of a preliminary award of $780,000 of HOME Investment Partnership funds to Katella Terrace, L.P. for the Katella Terrace senior affordable housing project as part of the FY2022-2023 Action Plan.

A motion was made by Councilmember Dumitru, seconded by Councilmember Barrios, to:
1) Approve the allocation of HOME funds to the Katella Terrace senior affordable housing in the FY2022-2023 Action Plan;
2) Authorize the following transfers to 317.9660.56571.20512 Rehab/Dev Loans-Katella Terrace Senior Housing:
a. Transfer $162,014.04 from 317.9660.51771.11110, Block Grant General Administration
b. Transfer $442,968.70 from 317.9660.56510.11210, HOME CHDO Allocation ($374,400.70 in FY2021-2022 and $68,568 in FY2022-2023 ) c. Transfer $175,017.26 from 317.9660.56510.11250, HOME Developer Projects; 3) Authorize the City Manager to execute the attached preliminary award letter of $780,000 in HOME Investment Partnership funds for the Katella Terrace senior affordable housing project and all Department of Housing and Urban Development (HUD) documents related to this commitment.

The motion carried by the following vote:

Ayes: Nichols, Barrios, Dumitru, Tavoularis, and Murphy Noes: None

Absent: Monaco, and Gutierrez

7.2. Request for permit parking on a portion of Collins Avenue, and on sections of Palm Avenue and Park Lane. Resolution No. 11385.

Item 7.2 was previously continued to June 14, 2022.

7.3. FY 23 Budget Preparation Update.

City Manager Houston introduced the item, and Assistant City Manager Will Kolbow provided a staff report utilizing a PowerPoint presentation. He reviewed crime statistics, current and past staffing levels for the Orange Police Department, and cost of adding two additional police officers. During discussion, Council directed staff to prepare the budget with an additional two sworn Police Officer positions increasing the number of new positions from three to five.

City Manager Houston discussed scheduling a City Council strategic planning session later in the summer and creating a five-year forecast for all City departments. Council inquired about conducting a community needs assessment as part of the strategic planning process.

The proposed FY 23 Budget will be presented to City Council at the June 14, 2022, meeting for adoption.

8. REPORTS FROM CITY MANAGER

Page 9 of 10 ends

37 City Council Minutes - Draft May 10, 2022
None

9. LEGAL AFFAIRS

9.1. Introduction and First Reading of Ordinance No. 03-22 adopting a policy for the acquisition and use of military equipment by the Orange Police Department.

A motion was made by Mayor pro tem Nichols, seconded by Mayor Murphy, to:
1) Introduce and conduct First Reading of Ordinance No. 03-22. An Ordinance of the City Council of the City of Orange Adopting a Policy for the Acquisition and Use of Military Equipment by the Orange Police Department. 2) Set the Second Reading and adoption for June 14, 2022.

The motion carried by the following vote:

Ayes: Nichols, Barrios, Dumitru, and Murphy
Noes: Tavoularis

Absent: Monaco, and Gutierrez

10. ADJOURNMENT
There being no further business, the meeting was adjourned at 7:42 p.m.

The next Regular City Council meeting will be held on Tuesday, June 14, 2022, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
______________________ _________________________
PAMELA COLEMAN MARK A. MURPHY

CITY CLERK MAYOR

Page 10 of 10 ends

38 Agenda Item
City Council
Item #: 3.4. 6/14/2022 File #: 22-0251
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Dan Adams, Chief of Police

1. SUBJECT
Agreement with TriTech Software Systems dba Central Square for software upgrades and maintenance of the Police Department’s Computer Aided Dispatch and Records Management System.

2. SUMMARY
Annual software support for the continuation of the Orange Police Department’s Computer Aided Dispatch and Records Management System in the amount of $117,779.41, representing an annual maintenance fee of $107,779.41, plus a contingency of $10,000 for additional maintenance during Fiscal Year 2022-2023.

3. RECOMMENDED ACTION
Approve the agreement with TriTech Software Systems in an amount of $117,779.41 for software upgrades and maintenance, and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The total expenditure, including the $10,000 contingency, for this agreement is $117,779.41 and will be funded through General Fund (100).

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.

6. DISCUSSION AND BACKGROUND
TriTech Software Systems (TriTech) is the current vendor of the Police Department’s Computer Aided Dispatch and Records Management System (CAD/RMS) used for basic operations, including dispatching and 9-1-1 services, data collection, workflow, and real-time reporting.

Due to the systems performance, value of upgrades, and personnel dissatisfaction with the system, staff pursued other options to replace the CAD/RMS system including an all-inclusive enterprise solution to help manage police hardware and software. The proposed project has been identified in Capital Improvement Project No. 30196 and is included in a separate staff report being considered on tonight’s agenda.

In the interim, an agreement with TriTech is needed to continue annual maintenance services for Fiscal Year 2022-2023. The annual maintenance cost of $117,779.41, represents the annual City of Orange Page 1 of 2 Printed on 6/9/2022
powered by Legistar™ 39
Item #: 3.4. 6/14/2022 File #: 22-0251
Fiscal Year 2022-2023. The annual maintenance cost of $117,779.41, represents the annual maintenance fee of $107,779.41, plus a $10,000 contingency. The contingency is being included in anticipation of the National Incident-Based Reporting System (NIBRS) and Crossroads Crash and Citation database maintenance costs that are not included in the annual renewal and are dependent on the completion date of those respective projects.

Based on the complexity of the CAD/RMS software system, the department is requesting the continuation of annual software upgrades and maintenance services with TriTech for a total amount of $117,779.41.

7. ATTACHMENTS
· Professional Services Agreement with TriTech
City of Orange Page 2 of 2 Printed on 6/9/2022
powered by Legistar™ 40
Agenda Item
City Council
Item #: 3.4. 6/14/2022 File #: 22-0251
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Dan Adams, Chief of Police

1. SUBJECT
Agreement with TriTech Software Systems dba Central Square for software upgrades and maintenance of the Police Department’s Computer Aided Dispatch and Records Management System.

4. FISCAL IMPACT
The total expenditure, including the $10,000 contingency, for this agreement is $117,779.41 and will be funded through General Fund (100).

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.

In the interim, an agreement with TriTech is needed to continue annual maintenance services for Fiscal Year 2022-2023. The annual maintenance cost of $117,779.41, represents the annual City of Orange Page 1 of 2 Printed on 6/9/2022
powered by Legistar™ 41
Item #: 3.4. 6/14/2022 File #: 22-0251
Fiscal Year 2022-2023. The annual maintenance cost of $117,779.41, represents the annual maintenance fee of $107,779.41, plus a $10,000 contingency. The contingency is being included in anticipation of the National Incident-Based Reporting System (NIBRS) and Crossroads Crash and Citation database maintenance costs that are not included in the annual renewal and are dependent on the completion date of those respective projects.

7. ATTACHMENTS
· Professional Services Agreement with TriTech
City of Orange Page 2 of 2 Printed on 6/9/2022
powered by Legistar™ 42

PROFESSIONAL SERVICES AGREEMENT
[CAD/RMS Software Services]
THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on this _____ day of ____________, 2022 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and TRITECH SOFTWARE SYSTEMS, a California corporation (“Contractor”), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit “A,” which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. The services which are the subject of this Agreement are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the business of providing such services and is experienced in performing the work.

Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity providing such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Jason Hurd-Servin, Communications Manager (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City’s Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City’s Project Manager to the extent required by City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager and the City Manager.

2. Compensation and Fees.
a. Contractor's total compensation for all services performed under this Agreement, shall not exceed ONE HUNDRED SEVEN THOUSAND SEVEN HUNDRED SEVENTY-NINE DOLLARS and 41/100 ($107,779.41) without the prior written authorization of City.
b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.
c. In addition to the scheduled services to be performed by the Contractor, the parties recognize that additional, unforeseen work and services may be required by City’s Project Manager. In anticipation of such contingencies, the sum of TEN THOUSAND DOLLARS and 43 2
00/100 ($10,000.00) has been added to the total compensation of this Agreement. City’s Project Manager may approve the additional work and the actual costs incurred by the Contractor in performance of additional work or services in accordance with such amount as City’s Project Manager and the Contractor may agree upon in advance. Said additional work or services and the amount of compensation therefor, up to the amount of the authorized contingency, shall be memorialized in the form of an Amendment to Agreement approved by the City Manager on a form acceptable to the City Attorney. The Contractor agrees to perform only that work or those services that are specifically requested by the City’s Project Manager. Any and all additional work and services performed under this Agreement shall be completed in such sequence as to assure their completion as expeditiously as is consistent with professional skill and care in accordance with a cost estimate or proposal submitted to and approved by City’s Project Manager prior to the commencement of such services.
d. The total amount of compensation under this Agreement, including contingencies, shall not exceed ONE HUNDRED SEVENTEEN THOUSAND SEVEN HUNDRED SEVENTY-NINE DOLLARS and 41/100 ($117,779.41).

3. Payment.
a. Payment for the annual software support to be provided under this Agreement is due in accordance with Exhibit “A”.
b. City will pay Contractor the amount invoiced within thirty (30) days after the approval of the invoice.
c. Reserved.
d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. Payment schedules shall not apply to the payment of invoices which are reasonably in dispute.

4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City’s Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall be signed by the City’s Project Manager, City Manager or City Council, as applicable.

6. Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.

7. Contractor Not Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

9. Assignment or Subcontracting. No assignment or subcontracting by Contractor of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect unless the assignment has the prior written approval of City. City may terminate this Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee.

10. Time of Completion. Except as otherwise specified in Exhibit “A,” Contractor shall commence the work provided for in this Agreement immediately after the Effective Date of this Agreement and diligently prosecute completion of the work.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

14. Products of Contractor. Excluding the Contractor’s, or if applicable a third party vendor’s, intellectual property, including but not limited to the software and its associated documentation and services owned by Consultant, or if applicable a third party vendor, the documents, materials, manuals, hardware and other products written, produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction. Software and its associated documentation are licensed in accordance with the Consultant’s, or if applicable, third party vendor’s software license provisions.

15. Equal Employment Opportunity. During the performance of this Agreement, Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.

Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a consultant to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code.

17. Indemnity. As to claims arising under this Agreement, Contractor agrees to hold City, its officers, agents and employees harmless from any and all claims, liabilities or losses for personal injury, death or property damage, including workers compensation claims, arising out of 46 5
or in connection with work undertaken or equipment provided pursuant to this Agreement to the extent any such claim is caused by or results from any wrongful or negligent acts or omissions, or intentional misconduct of Contractor, its employees or its agents. Further, Contractor agrees to provide City, its officers, agents and employees, at the request of City and at Contractor’s sole expense, with the defense of any and all such actions, suits or other legal proceedings brought against City, its officers, agents and employees arising out of or in connection with the work undertaken pursuant to this Agreement. Contractor shall pay any judgement or settlement rendered against the City, its agents, officers and employees, including any award for attorneys’ fees.

Contractor shall not be liable for the indemnification and defense of City on claims or litigation to the extent that such claims or litigation arise from the sole negligence or wrongful act or omission of the City. In cases of joint liability Contractor’s indemnity obligations hereunder shall be reduced to the extent of such actions or omissions based on the principle of comparative fault.

The total liability of Contractor for any claim or damage arising under this Agreement or renewals thereof, whether in contract, tort, by way of indemnification or under statute shall be limited to (i) direct damages which shall not exceed the fees paid for the services under this Agreement by Client to Contractor for the twelve (12) month term during which the cause of action for such claim or damage arose or (ii) in the case of bodily injury or property damage for which defense and indemnity coverage is provided by Contractor’s insurance carrier(s), the coverage limits of such insurance.

IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR INDIRECT, INCIDENTAL

OR CONSEQUENTIAL DAMAGES ARISING FROM OR RELATED TO THIS

AGREEMENT, REGARDLESS OF WHETHER A PARTY HAD KNOWLEDGE OF THE POSSIBILITY OF ANY SUCH LOSS DAMAGE.

Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.
h. Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days’ prior written notice to City.
i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in California so long as such insurer possesses the aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor.
48 7
k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor or City with respect to the services of Contractor herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance.
l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.

19. Termination. City may for any reason terminate this Agreement by giving Contractor not less than five (5) days’ written notice of intent to terminate. Upon receipt of such notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.

Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

19.1 Transition Assistance.
a. In the event City notifies Contractor of its future intent to discontinue the services provided by Contractor, or if the Agreement is otherwise terminated before the end of its term, Contractor shall reasonably cooperate with other parties in connection with all services to be performed under this Agreement, including without limitation any successor service provider.

Consistent with its obligations to provide services hereunder, Contractor shall take such steps as are reasonably required in order to facilitate a smooth and efficient transition and/or migration of records and responsibilities to City or, at City’s direction, to a third party, so as to minimize any disruption of services (“Transition Assistance”). In such case, City shall cooperate with Contractor to allow Contractor to complete the Transition Assistance as early as is commercially reasonable to do so.
b. The parties agree that such Transition Assistance is governed by the terms and conditions of this Agreement, except for those terms or conditions that do not reasonably apply to such Transition Assistance.

20. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement.

City and its authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractorshall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its 49 8
offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.

21. Compliance with all Laws/Immigration Laws.
a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement. b. If the work provided for in this Agreement constitutes a “public works,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractor’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified prevailing rates of wages to all such workers. The general prevailing wage determinations for crafts can be located on the website of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.
c. Contractor represents and warrants that it:
(1) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and
(2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and
(3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I-9 for each of Contractor’s employees; and
(4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.
d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c. e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification 50 9
that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.
f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e.
g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City. h. Contractor agrees to indemnify and hold City, its officers, officials, agents and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement.

22. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California.

23. Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any work performed which is inconsistent with or in violation of the provisions of this Agreement shall not be compensated.

24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by email shall be deemed received on the date of the e-mail transmission. “CONTRACTOR” “CITY”
TriTech Software Systems City of Orange
1000 Business Center Dr. 300 E. Chapman Avenue
Lake Mary, FL 32746 Orange, CA 92866-1591
Attn.: David Zolet Attn.: Jason Hurd-Servin
Telephone: (800) 727-8088 Telephone: (714) 744-7449
E-Mail: [email protected] E-Mail: [email protected] 51 10

IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first above written.
“CONTRACTOR” “CITY”
TRITECH SOFTARE SYSTEMS, CITY OF ORANGE, a municipal corporation a California corporation
*By: By:

Printed Name: Mark A. Murphy, Mayor
Title:
*By: ATTEST:

Printed Name:

Title:

Pamela Coleman, City Clerk
APPROVED AS TO FORM:

Mary E. Binning,
Senior Assistant City Attorney
*NOTE: City requires the following signature(s) on behalf of the Contractor:
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to City.
52 EXHIBIT “A”

SCOPE OF SERVICES
[Beneath this sheet.]
53 MORE INFORMATION AT CENTRALSQUARE.COM
Renewal Order prepared by:

Michelle Turner
[email protected]
Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of our products can be found at www.centralsquare.com.

WHAT SOFTWARE IS INCLUDED?
_____

PRODUCT NAME QUANTITY TOTAL

1. CentralSquare Message Switch Annual Maintenance Fee 1 5,602.91 USD

2. Enterprise CAD Browser Annual Maintenance Fee 1 2,546.78 USD

3. Enterprise CAD Mapping Annual Maintenance Fee 8 1,018.71 USD

4. Enterprise CAD Mapping Annual Maintenance Fee 1 133.71 USD

5. Enterprise CAD Mapping Test or Training Annual Maintenance Fee
1 127.34 USD

6. Enterprise CAD Position Annual Maintenance Fee 8 20,374.20 USD

7. Enterprise CAD Position Annual Maintenance Fee 1 2,674.12 USD

8. Enterprise CAD Rotation Provider Annual Maintenance Fee 1 2,546.78 USD

9. Enterprise CAD Routing Server Annual Maintenance Fee 1 4,762.47 USD

10. Enterprise CAD Server Software Annual Maintenance Fee 1 7,640.33 USD

11. Enterprise CAD Test or Training System Annual Maintenance Fee
1 2,062.89 USD

12. Enterprise CAD the Archive Server Software Annual
Maintenance Fee
1 636.70 USD

13. Enterprise CAD The GISLink Utility Position Annual
Maintenance Fee
1 1,273.39 USD

14. Enterprise FBR Server Software Annual Maintenance Fee 1 0.00 USD

15. Enterprise FBR User Annual Maintenance Fee 1 0.00 USD

16. Enterprise Mobile Base Position with CJIS/NCIC Forms Annual Maintenance Fee
1 13,497.91 USD
Renewal Order #: Q-81398
Start Date: July 1, 2022
End Date: June 30, 2023
Billing Frequency: Yearly
Subsidiary: Tritech Software Systems
Renewal Order prepared for:

Hilda Montoya, Sr. Administrative Analyst
Orange Police Department
1107 N Batavia Street
Orange, CA 92867
(714) 744-7522
54 MORE INFORMATION AT CENTRALSQUARE.COM
Renewal Order prepared by:

Michelle Turner
[email protected]

17. Enterprise Mobile Mapping Annual Maintenance Fee 1 2,699.58 USD

18. Enterprise Mobile Server Software Annual Maintenance Fee 1 6,366.94 USD

19. Enterprise Mobile Test or Training System Annual
Maintenance Fee
1 2,419.44 USD

20. Enterprise RMS Accident Annual Maintenance Fee 1 0.00 USD

21. Enterprise RMS Concurrent User License Annual Maintenance Fee
1 0.00 USD

22. Enterprise RMS Evidence and Barcoding Annual Maintenance Fee
1 0.00 USD

23. Enterprise RMS GIS (With CAD) Annual Maintenance Fee 1 0.00 USD

24. Enterprise RMS Reporting Server License Annual
Maintenance Fee
1 0.00 USD

25. Enterprise RMS Server Software Annual Maintenance Fee 1 26,161.05 USD

26. Enterprise RMS Test or Training System Annual Maintenance Fee
1 2,050.68 USD

27. NCIC/State Query Position for Enterprise CAD Annual Maintenance Fee
7 891.38 USD

28. NCIC/State Software Enterprise RMS Concurrent User Annual Maintenance Fee
1 0.00 USD

29. Standard ANI/ALI Interface Annual Maintenance Fee 1 2,292.10 USD Renewal Order Total: 107,779.41 USD
Billing Information
Fees will be payable within 30 days of invoicing.

Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.

The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather than the Unit Price displayed above.

Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer. This is not an invoice.

For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and regulations of the taxing authority(ies) governing the “Ship To” location provided by Customer on the Renewal Order Form. 55 Agenda Item
City Council
Item #: 3.5. 6/14/2022 File #: 22-0336
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Monica Espinoza, Human Resources Director

1. SUBJECT
Agreement with Sunrise Multispecialist Medical Center for pre-employment physical services.

2. SUMMARY
A two-year agreement to provide pre-employment physical services for prospective employees with Sunrise Multispecialist Medical Center for a total of $60,000, from July 1, 2022, through June 30, 2024.

3. RECOMMENDED ACTION
Approve the two-year agreement with Sunrise Multispecialist Medical Center in the total amount of $60,000 for pre-employment physical services; and authorize the Mayor and City Clerk to execute the agreement on behalf of the City.

4. FISCAL IMPACT
The total expenditure for this agreement is $60,000 and will be funded through General Fund (100).

5. STRATEGIC PLAN GOALS
Goal 4: Provide outstanding public service
e: Attract, retain and develop quality employees dedicated to public service.

6. DISCUSSION AND BACKGROUND
Since July 2019, the City’s Human Resources Department has contracted with Sunrise Multispecialist Medical Center (Sunrise) to provide pre-employment physical services. The current agreement expires on June 30, 2022. Sunrise has agreed to continue current pricing from July 1, 2022 through June 30, 2024.

Separately, the Orange City Fire Department has a two-year Provider Services Agreement with Sunrise, in an amount of $60,000, for occupational medical evaluations for Fiscal Year 2021-2022 and Fiscal Year 2022-2023.

The City has been able to reduce costs for pre-employment physical services by utilizing Sunrise Multispecialist Medical Center and has been pleased with the services provided.

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7. ATTACHMENTS
· Professional Services Agreement
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Agenda Item
City Council
Item #: 3.5. 6/14/2022 File #: 22-0336
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Monica Espinoza, Human Resources Director

1. SUBJECT
Agreement with Sunrise Multispecialist Medical Center for pre-employment physical services.

4. FISCAL IMPACT
The total expenditure for this agreement is $60,000 and will be funded through General Fund (100).

5. STRATEGIC PLAN GOALS
Goal 4: Provide outstanding public service
e: Attract, retain and develop quality employees dedicated to public service.

The City has been able to reduce costs for pre-employment physical services by utilizing Sunrise Multispecialist Medical Center and has been pleased with the services provided.

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Item #: 3.5. 6/14/2022 File #: 22-0336

7. ATTACHMENTS
· Professional Services Agreement
City of Orange Page 2 of 2 Printed on 6/9/2022
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PROFESSIONAL SERVICES AGREEMENT
[Pre-Employment Physical Services]
THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on this _____ day of ____________, 2022 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and WILLIAM H. NUESSE, M.D. AND MARY ANN NUESSE, D.O., a MEDICAL CORPORATION, doing business as SUNRISE MULTISPECIALIST MEDICAL CENTER (“Contractor”), who agree as follows:

2. Compensation and Fees; Term.
a. Contractor's total compensation for all services performed under this Agreement, shall not exceed THIRTY THOUSAND DOLLARS and 00/100 ($30,000.00) per year without the prior written authorization of City.
b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.
c. This Agreement shall be in full force and effect from July 1, 2022, through June 30, 2024, unless otherwise terminated in accordance of Section 19 of this Agreement.

3. Payment.
a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. 60 2
c. City will pay Contractor the amount invoiced within thirty (30) days after the approval of the invoice.
d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.
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10. Time of Completion. Contractor agrees to commence the work provided for in this Agreement as required by the City and diligently prosecute completion of the work.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

13. Reserved.

14. Products of Contractor. The documents, materials, records and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction.

17. Indemnity.
a. To the fullest extent permitted by law, Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the “Indemnitees”) entirely harmless from all liability arising out of:
(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out of Contractor’s work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees’ status as an independent contractor and any and all claims under Labor Code Section 1720 related to the payment of prevailing wages for public works projects; and
(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission other than a professional act or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on or off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph. b. To the fullest extent permitted by law, and as limited by California Civil Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement.
c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement. d. The indemnities set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors. 63 5

Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.
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h. Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days’ prior written notice to City.
i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in California so long as such insurer possesses the aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor.
k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

City and its authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractorshall 65 7
maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.

21. Compliance with all Laws/Immigration Laws.
a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement. b. Reserved.
c. Contractor represents and warrants that it:
(1) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and
(2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and
(3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I-9 for each of Contractor’s employees; and
(4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.
d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c. e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.
f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e.
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g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City. h. Contractor agrees to indemnify and hold City, its officers, officials, agents and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement.

24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by email shall be deemed received on the date of the e-mail transmission. “CONTRACTOR” “CITY”
William H. Nuesse, M.D. and City of Orange
Mary Ann Nuesse, D.O., a Medical Corporation 300 E. Chapman Avenue dba Sunrise Multispecialist Medical Center Orange, CA 92866-1591 867 S. Tustin St.

Orange, CA 92866
Attn.: Ashley Duran Attn.: Sara Haedtler
Telephone: 714-771-1420 Telephone: 714-744-7253
E-Mail: [email protected] E-Mail: [email protected]

25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as original signatures.
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IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first above written.
“CONTRACTOR” “CITY”
WILLIAM H. NUESSE, M.D. AND CITY OF ORANGE, a municipal corporation MARY ANN NUESSE, D.O., A MEDICAL
CORPORATION, dba SUNRISE

MULTISPECIALIST MEDICAL CENTER
By:

Mark A. Murphy, Mayor
*By:

Printed Name: William H. Nuesse, M.D.

Title: Medical Director
*By: ATTEST:

Printed Name:

Title:

Pamela Coleman, City Clerk
APPROVED AS TO FORM:

Mary E. Binning
Senior Assistant City Attorney
*NOTE: City requires the following signature(s) on behalf of the Contractor:
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to City.
68 EXHIBIT “A”

SCOPE OF SERVICES
City of Orange Pre-Employment Physical Exams
Sunrise Multispecialist Medical Center
2022-2024
Physical Exam For:

Sworn Police Officer and Police Reserve Officer (Protocol 1 – Police) • General physical exam to include history and review of medical/social/occupational • Urine drug screen test
• Breath alcohol test
• Weight lift test
• TB skin test
• Vision test
• Lumbar x-ray (4 views)
• Pulmonary function test
• EKG
• Audiogram
• Comprehensive labs
PRICE FOR ABOVE PHYSICAL: $265.00
Physical Exam For:

Sworn Firefighter (Protocol 1 – Fire)
• General physical exam to include history and review of medical/social/occupational • Urine drug screen test
• Breath alcohol test
• Weight lift test
• TB skin test
• Vision test
• Lumbar x-ray (4 views)
• Pulmonary function test
• EKG
• Audiogram
• Comprehensive labs
• Titers: Hepatitis A, Hepatitis B, MMR, and Varicella
69 PRICE FOR ABOVE PHYSICAL: $550.00
Physical Exam for:

Top Management, Mid Management, Clerical, Professional, and Police Cadet (Protocol 2) • General physical exam to include history and review of medical/social/occupational • Urine drug screen test
• Vision test
• Weight lift test
• Audiogram
PRICE FOR ABOVE PHYSICAL: $80.00
Physical Exam for:

All Maintenance, Building Inspector, and Field Maintenance (Protocol 3) • General physical exam to include history and review of medical/social/occupational • Urine drug screen test
• Vision test
• Weight lift test
• Audiogram
• Lumbar x-ray (1 view)
PRICE FOR ABOVE PHYSICAL: $115.00
Physical Exam for:

School Crossing Guard and Library Page (Protocol 4)
• General physical exam to include history and review of medical/social/occupational • Urine drug screen test
• Vision test
• Weight lift test
• Audiogram
PRICE FOR ABOVE PHYSICAL: $75.00
70 Agenda Item
City Council
Item #: 3.6. 6/14/2022 File #: 22-0308
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Leslie Hardy, Community Services Director

1. SUBJECT
Agreement with The HUB OC for providing on-site services, referrals, and resources for those experiencing homelessness as part of the 517 W. Struck Transition Plan.

2. SUMMARY
This Agreement provides one year of partnership with The HUB OC for the 517 W. Struck Transition Plan. The HUB OC will utilize staff and volunteers to operate onsite services such as laundry, showers, mail, and food distribution, as well as provide access to phone/facsimile services, phone charging, and on-site services or referrals for medical, dental, veterinary services, haircuts, COVID19 vaccines, and clothes. Services also include partnering with the City and local non-profit groups to refer individuals to shelters and entry into the Coordinated Entry System and Homeless Management Information System. The total cost of this agreement is $330,000.

3. RECOMMENDED ACTION

1. Approve Agreement with the HUB OC in the amount of $330,000 for services in support of the 517 W. Struck Transition Plan; and authorize the Mayor and City Clerk to execute on behalf of the City.

2. Authorize the appropriation of $100,000 from the General Fund unreserved fund balance to expenditure account number 100.0000.51670.30200, General Fund - 517 W. Struck Transition.

4. FISCAL IMPACT
The total expenditure for this Agreement is $330,000 and will be funded through Community Development Block Grant (310) and General Fund (100).

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.

6. DISCUSSION AND BACKGROUND
The City has developed a plan to provide services for one year for its unhoused community, a population that has been affected by COVID-19, as Mary’s Kitchen vacates the property located at 517 W. Struck Avenue. The City is collaborating with local nonprofit organizations and contracting with several vendors to provide food services, mail services, showers and restroom facilities (including ADA facilities), and laundry services. The COVID-19 Pandemic has exacerbated the homeless crisis making the need for continued assistance and resources to those experiencing homelessness more urgent; providing showers, restroom facilities and laundry services is essential in City of Orange Page 1 of 2 Printed on 6/9/2022
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Item #: 3.6. 6/14/2022 File #: 22-0308
homelessness more urgent; providing showers, restroom facilities and laundry services is essential in promoting good hygiene to reduce rate of infection/illness caused by COVID-19.

Due to the nature of the emergency, the City partnered with The HUB OC (The HUB) to begin operating on (May 2, 2022) for continuum of care services (laundry, shower, restroom, mail, food distribution, etc), along with connecting the unhoused with access to shelter services through the Coordinated Entry System and Homeless Management Information System, providing access to phones and facsimile services, providing phone charging services, provide and/or refer individuals to medical, dental, and services, veterinary services, COVID-19 vaccinations, haircuts, and provide and/or refer individuals to clothing suppliers.

The City is committed to providing services for one year, unless otherwise directed by the court. The proposed Agreement will ensure that the HUB can continue to provide services through the one-year term. The amount of the Agreement is $330,000. At its April 12, 2022 meeting, the City Council appropriated $746,884.76 in Community Development Block Grant (CDBG) funding (310) for the 517 W. Struck Avenue Transition Plan. The agreement will be partially funded through the Community Development Block Grant (310). Exhibit B of the agreement outlines an annual budget of $809,222.

Staff will return to the City Council with an appropriation request for the remaining funds through a separate funding source in Fiscal Year 2023. Should any additional funding be required for this or any other transition plan services, staff will return to the City Council with an additional appropriation request.

7. ATTACHMENTS
· Subrecipient Agreement with The Hub OC
City of Orange Page 2 of 2 Printed on 6/9/2022
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Agenda Item
City Council
Item #: 3.6. 6/14/2022 File #: 22-0308
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Leslie Hardy, Community Services Director

1. SUBJECT
Agreement with The HUB OC for providing on-site services, referrals, and resources for those experiencing homelessness as part of the 517 W. Struck Transition Plan.

3. RECOMMENDED ACTION

1. Approve Agreement with the HUB OC in the amount of $330,000 for services in support of the 517 W. Struck Transition Plan and authorize the Mayor and City Clerk to execute on behalf of the City.

2. Authorize the appropriation of $100,000 from the General Fund unreserved fund balance to expenditure account number 100.0000.51670.30200, General Fund - 517 W. Struck Transition.

4. FISCAL IMPACT
The total expenditure for this Agreement is $330,000 and will be funded through Community Development Block Grant (310) and General Fund (100).

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.

6. DISCUSSION AND BACKGROUND
The City has developed a plan to provide services for one year for its unhoused community, a population that has been affected by COVID-19, as Mary’s Kitchen vacates the property located at 517 W. Struck Avenue. The City is collaborating with local nonprofit organizations and contracting with several vendors to provide food services, mail services, showers and restroom facilities (including ADA facilities), and laundry services. The COVID-19 Pandemic has exacerbated the homeless crisis making the need for continued assistance and resources to those experiencing City of Orange Page 1 of 2 Printed on 6/9/2022
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Item #: 3.6. 6/14/2022 File #: 22-0308
homeless crisis making the need for continued assistance and resources to those experiencing homelessness more urgent; providing showers, restroom facilities and laundry services is essential in promoting good hygiene to reduce rate of infection/illness caused by COVID-19.

7. ATTACHMENTS
· Subrecipient Agreement with The Hub OC
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COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM – CDBG-CV SUBRECIPIENT AGREEMENT

THIS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUBRECIPIENT AGREEMENT (“Agreement”) is entered into as of ___________________ , 2022 (the “Effective Date”), by and between the CITY OF ORANGE, a municipal corporation (the "CITY"), and The HUB OC, a California nonprofit corporation (the "SUBRECIPIENT"), with reference to the following:

RECITALS
WHEREAS, CITY receives Community Development Block Grant ("CDBG") funding from the United States Department of Housing and Urban Development ("HUD") under Grant Number B20-MC-06-0507; and WHEREAS, The CARES Act implemented a variety of programs to address issues related to the onset of the COVID-19 pandemic. The CARES Act makes available CDBG coronavirus response (CDBG–CV) funds to prevent, prepare for, and respond to coronavirus.

WHEREAS, in April 2022, the CITY and Mary’s Kitchen, a former licensee of CITY property who provided food and sanitation services to the homeless, entered into an agreement under court order by the United States District Court, Central District of California, Western Division, through the Honorable David O. Carter in settlement of a lawsuit filed against the City; and WHEREAS, pursuant to the agreement, effective immediately and for a minimum one year duration, the CITY has committed to a Homeless Outreach Program which includes providing food services to the homeless; and
WHEREAS, pursuant to the provisions of California Government Code Section 53703, the City Council of the CITY desires to grant a portion (“Subgrant”) of the CDBG-CV funds allocated to the CITY by HUD to the SUBRECIPIENT for emergency use of said funds for the Homeless Outreach Program continuum of care services as set forth in the CITY’s FY 2019-2020 Annual Action Plan (Third Amendment), and as more particularly described in Attachment “A” attached hereto and made a part hereof by this reference (the “Program”); and WHEREAS, the SUBRECIPIENT has provided Attachment “A” that describes in appropriate detail the Program consisting of the following components:
a. The Program’s name, description, and location;
b. The scope of work to be accomplished under this Agreement; 75

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c. The Program’s performance and expenditure schedule; and d. A budget detailing specific costs by category (i.e., Personnel Services, Miscellaneous Program Costs, and Capital Outlay/Construction Costs); and WHEREAS, the Agreement shall be used exclusively for the purpose of implementing the Program described in Attachment “A;” and
WHEREAS, a total Subgrant of Three Hundred Thirty Thousand Dollars and 00/100 ($330,000.00) was approved by the City Council on June 14, 2022 through the adoption of the CITY’s FY 2022-23 budget; and
WHEREAS, the SUBRECIPIENT agrees to expend the Subgrant within a time period not exceeding twelve (12) consecutive months following the Effective Date of this Agreement. Extension of this time period is at the discretion of the CITY and may only be granted by mutual consent of both parties in writing; and
WHEREAS, the SUBRECIPIENT is a California nonprofit corporation, duly organized and in good standing under the laws of the State of California; and WHEREAS, the SUBRECIPIENT represents that it has the organization, facilities and personnel to carry out the Program in accordance with the purpose of this Agreement.

NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:

1. USE OF FUNDS
a. The SUBRECIPIENT shall use all funds provided pursuant to this Agreement exclusively for the purpose of implementing its approved Program as described in Attachment “A.”
b. No funds provided by the CITY under this Agreement to the SUBRECIPIENT shall be used for any political activity whatsoever or for any other purpose. c. The SUBRECIPIENT shall use monies received under this Agreement in strict conformity with applicable provisions of the CDBG-CV Program regulations issued by HUD and found at 24 Code of Federal Regulations (“CFR”), Subtitle B, Chapter V, Subchapter C, Part 570 (“CDBG-CV Regulations”) and as further specified in other parts of this Agreement. All services provided hereunder shall conform to all federal, state and local laws, rules and regulations.

2. SUSPENSION AND TERMINATION
In accordance with the requirements of the CDBG-CV Regulations and other applicable provisions of this Agreement, the CITY, acting through its City Manager, may, in its sole 76

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discretion, suspend or terminate this Agreement if the SUBRECIPIENT materially fails to comply with any term or provision of this Agreement. Upon receipt of notice, the SUBRECIPIENT shall immediately cease the rendition of services and the expenditure of any funds, unless the notice provides otherwise.

3. TIME OF COMPLETION
The SUBRECIPIENT shall commence the work or services provided for in this Agreement immediately after execution hereof and to diligently execute completion of the work within 12 months of execution of the agreement.

4. REVERSION OF ASSETS
a. Upon the earlier to occur of termination of this Agreement or within five (5) CITY business days following the end of FY 2022-2023, the SUBRECIPIENT shall transfer to the CITY any undisbursed funds or accounts receivable attributable to the use of CDBG-CV funds; and
b. As provided for in 24 CFR Section 570.503 of the CDBG-CV Regulations, any real property acquired or improved in whole or in part with CDBG-CV funds in excess of $25,000 must either:
i. Continue to be used to meet one of the national objectives as set forth in 24 CFR Section 570.208 of the CDBG-CV Regulations for at least five (5) years from the expiration of the term of this Agreement; or
ii. Be disposed of so as to reimburse the CITY at the full fair market value of the property, less any portion thereof that is attributable to any non-CDBG-CV funds contributed to the acquisition or improvement. This provision shall expire and lapse upon the fifth anniversary of the expiration of the term of this Agreement.

5. PROGRAM INCOME
Any income earned by the SUBRECIPIENT as a result of the CDBG-funded Program must be returned to the CITY within thirty (30) days of its receipt.

6. GRANT ADMINISTRATION AND OTHER PROGRAM REQUIREMENTS
a. By its signature hereinbelow, the SUBRECIPIENT shall comply with all of the requirements of Subpart J of the CDBG-CV Regulations and to adhere to all applicable grant administration requirements established therein.
b. To the extent not required under the regulatory references cited above, the SUBRECIPIENT shall maintain all Program administration and financial records that 77

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the CITY is obligated to maintain by HUD by virtue of its status as a subrecipient of CDBG-CV funds under 24 CFR Section 570 of the CDBG-CV Regulations. c. The SUBRECIPIENT shall comply with the provisions of Subpart K of the CDBGCV Regulations that are applicable to the Program approved under this Agreement. d. The SUBRECIPIENT shall comply with all requirements of the Office of Management and Budget (“OMB”) guidance on Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200).
e. The SUBRECIPIENT shall comply with the provisions of 24 CFR, Subtitle B, Chapter I, Subchapter B, Part 135, Economic Opportunities for Low and Very Low Income Persons that are applicable to the Program approved under this Agreement. f. The SUBRECIPIENT shall comply with the provisions of the “Notice of Outcome Performance Measurement System for Community Planning and Development Formula Grant Programs.”

7. PAYMENT
a. Consideration:

The CITY shall pay to the SUBRECIPIENT as consideration for the services to be performed under this Agreement, an amount not to exceed the amount of the Subgrant, which shall be used in accordance with the Program performance schedule set forth in Attachment “A.” If the number of Program beneficiaries served during the billing period in question is less than the number of Program beneficiaries estimated to be served by the SUBRECIPIENT in Attachment “A,” the CITY reserves the right to disburse an amount based upon a pro rata calculation involving the number of Program beneficiaries served and the total number of Program beneficiaries estimated to be served by the SUBRECIPIENT in Attachment “A.”
b. Requests for Payment:

The SUBRECIPIENT shall submit to the CITY on forms provided by the CITY, CDBG-CV Nonprofit Agency Payment Requests under this Agreement not more frequently than monthly. Such requests shall reflect expenditures incurred after the Effective Date of this Agreement. Only expenditures incurred from said date through June 30, 2023, shall be considered by the CITY for payment. c. Documentation of Requests for Payment:

All Requests for Payment shall be accompanied by the following supporting documentation:
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i. Verification of all items for which payment is being requested (e.g., copies of receipts, invoices, payroll records and canceled checks paid for Program costs); and
ii. A budget status report showing the line item budget, previously submitted expense(s), the expense(s) for which reimbursement is sought, and the balance of each line item; and
iii. Verification of the number of Program beneficiaries served during the billing period including Orange and non-Orange residents.
d. The CITY shall review each completed Payment Request and agrees to pay all such requests as quickly as practicable, generally within 30 days after the CITY deems a Payment Request to be complete.
e. When the purpose of this Agreement includes construction activities, the SUBRECIPIENT shall receive payment upon the CITY’s receipt and verification of payroll forms and other federal compliance documentation submitted by the construction contractor retained under contract by the SUBRECIPIENT. The SUBRECIPIENT shall not pay its contractor prior to the CITY’s verification and approval of submitted documentation.
f. As required by the OMB Super Circular (previously required by OMB Circular A-110), and required by 24 CFR Section 570.502 of the CDBG-CV Regulations, the SUBRECIPIENT shall notify the CITY in writing of all personnel authorized to submit Payment Requests and receive reimbursement checks. All Payment Requests shall be signed by the SUBRECIPIENT’s corporate officer, Executive Director, or his/her designee who is authorized in writing to sign in the absence, or on behalf, of the corporate officer or Executive Director.

8. RECORD-KEEPING REQUIREMENTS
a. The SUBRECIPIENT shall maintain, on a current basis, detailed financial and Program management records as specified by the CITY pursuant to the provisions of 24 CFR Sections 570.502(b) and 570.506 of the CDBG-CV Regulations and in accordance with generally accepted accounting principles and standards. b. The Program shall meet the National Objective of benefiting Low and Moderate Income persons in the limited clientele category pursuant to 24 CFR Section 570.208(a)(2)(i)(B) of the CDBG-CV Regulations, under which the SUBRECIPIENT is obligated to require information on family size and income so that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the Low and Moderate Income Limits published by HUD.
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c. The SUBRECIPIENT shall maintain detailed records in a format prescribed by the City to demonstrate compliance with the CDBG-CV Regulations. Said records shall include a description of the benefit provided, the total number of Program beneficiaries, and demographic data for each beneficiary including, but not limited to:
household size; annual gross household income; income category (i.e., Extremely Low, Low, Moderate, or Above Moderate); household type (i.e., Elderly, Family, or Disabled); Ethnicity; Race and Female Head of Household designation, if applicable. d. All records pertaining to the Program subject to this Agreement shall be maintained by the SUBRECIPIENT for a period of six (6) years from the Effective Date of this Agreement or five (5) years from the date of earlier termination of this Agreement, unless otherwise directed by CITY.
e. All records pertaining to the Program subject to this Agreement shall be made available to CITY upon request.
f. The SUBRECIPIENT shall make available for inspection to authorized CITY and HUD personnel, the SUBRECIPIENT’s Records pertaining to the Program and allow those personnel to inspect and monitor its facilities and Program operations, including the interview of the SUBRECIPIENT’s staff and Program participants as required to enable the CITY and HUD officials to fulfill their obligations to ensure compliance with all applicable laws and regulations.

9. REPORTING REQUIREMENTS
a. The SUBRECIPIENT shall submit a Quarterly Performance Report to the CITY in a format as prescribed by the CITY on the status of the Program and evidence of compliance with HUD regulations no later than the 15th day of each October, January, April, and July during the term of this Agreement. If any of those dates fall on a Saturday, Sunday or other day on which the CITY is not generally open for business, then the submittal date for such Quarterly Performance Report shall be extended to the next following the CITY business day.
b. Said reports shall at a minimum provide sufficient information to assess performance against the specifications included in Attachment “A.” Information shall include, but not be limited to, the beneficiary statistics specified in Section 8 of this Agreement. c. SUBRECIPIENT shall submit a cumulative FY 2022-23 Annual Summary Report no later than July 15, 2023. The Annual Report shall include cumulative beneficiary statistics and accomplishments from July 1, 2022 through June 30, 2023, and the status of the Program as of June 30, 2023.

10. CONFLICT OF INTEREST
No member, officer, or employee of the SUBRECIPIENT, or its designees or agents, who exercise any functions or responsibility with respect to the SUBRECIPIENT during his or her 80

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tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the Subgrant of funds made under this Agreement. The SUBRECIPIENT shall incorporate, or cause to be incorporated, in all subcontracts a provision prohibiting such interest pursuant to the purposes of this Section 10. Exceptions to this provision may only be granted by HUD upon the written request of the SUBRECIPIENT submitted to the CITY.

11. ANTI-DISCRIMINATION PROVISIONS
a. The SUBRECIPIENT shall not employ discriminatory practices in providing services, employment of personnel, or in any other respect on the basis of race, color, religion, sex, national origin, handicap or familial status, as more specifically set forth in 24 CFR Section 570.607 of the CDBG-CV Regulations. During the performance of this Agreement, the SUBRECIPIENT agrees as follows:
i. The SUBRECIPIENT shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, handicap or familial status, or any other basis prohibited by applicable law. The SUBRECIPIENT shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, handicap or familial status, or any other basis prohibited by applicable law. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The SUBRECIPIENT shall post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provision of this nondiscrimination clause.
ii. The SUBRECIPIENT shall in all solicitations or advertisements for employees placed by or on behalf of the SUBRECIPIENT, state that all qualified applicants shall receive consideration for employment without regard to race, color, religion, sex, national origin, handicap or familial status, or any other basis prohibited by applicable law.
iii. The SUBRECIPIENT shall send to each labor union or representative of workers with which it has a collective bargaining Agreement or other contract or understanding, a notice to be provided by the Contract Compliance Officer advising said labor union or workers’ representatives of the SUBRECIPIENT’s commitment under this Section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
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iv. The SUBRECIPIENT shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations and relevant orders of the Secretary of Labor.
v. The SUBRECIPIENT shall furnish all information and reports required by Executive Order 11246, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and shall permit access to its books, records, and accounts by the Department of Labor and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
vi. In the event of the SUBRECIPIENT’s noncompliance with the nondiscrimination clauses of this Agreement or with any of such rules, regulations, or orders, this Agreement may be canceled, terminated or suspended in whole or in part and the SUBRECIPIENT may be declared ineligible for further government contracts or federally-assisted construction contracts in accordance with procedures authorized in Executive Order 11246, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
vii. The SUBRECIPIENT shall include the portion of the sentence immediately preceding Subsection (i) and the provisions of Subsections (i) through (vi) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246, so that such provisions shall be binding upon each subcontractor or vendor. The SUBRECIPIENT shall take such actions with respect to any subcontract or purchase order as the CITY may direct as a means of enforcing such provisions, including sanctions for noncompliance. b. The SUBRECIPIENT shall refrain from entering into any subcontract subject to Executive Order 11246, with a subcontractor debarred from, or who has not demonstrated eligibility for government contracts and federally-assisted construction contracts pursuant to said Executive Order and shall carry out such sanctions and penalties for violations of the equal opportunity clause as may be imposed upon contractors and subcontractors by the United States Department of Labor or Secretary of Labor pursuant to Part II, Subpart D of said Executive Order. In addition, the SUBRECIPIENT agrees that if it fails or refuses to comply with these undertakings, the CITY may take any or all of the following actions: cancel, terminate or suspend in whole or in part the Subgrant and this Agreement; refrain from extending any further assistance to the SUBRECIPIENT under the CDBG-CV Program with respect to which the failure or refusal occurred until satisfactory assurance of the future compliance has been received from the SUBRECIPIENT; and refer the case to the United States Department of Justice for appropriate legal proceedings. 82

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12. FEDERAL LABOR STANDARDS
The SUBRECIPIENT and all subcontractors engaged by the SUBRECIPIENT under contracts in excess of $2,000 for the construction, completion or repair of any building or work financed in whole or in part with assistance provided under this Agreement, shall comply with HUD requirements pertaining to such contracts and the applicable requirements of the regulations of the United States Department of Labor under 29 CFR Parts 3, 5 and 5a, governing the payment of wages and the ratio of apprentices and trainees to journeymen; provided, that if wage rates higher than those required under such regulations are imposed by state or local law, nothing hereunder is intended to relieve the SUBRECIPIENT of its obligations, if any, to require payment of the higher rates. The SUBRECIPIENT shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of the Federal Labor Standards. In order to ensure compliance with said standards, the SUBRECIPIENT shall obtain necessary specifications from an authorized representative of the Community Development Department of the CITY prior to soliciting bids for said construction.

No award of the contracts covered under this Section of the Agreement shall be made to any contractor who is at the time ineligible under the provisions of any applicable regulations of the United States Department of Labor to receive an award of such contract.

13. SECTION 3 CLAUSE
This Agreement is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968 (12 USC 1701u), as amended, the HUD regulations issued pursuant thereto at 24 CFR, Subtitle B, Chapter I, Subchapter B, Part 135, and any applicable rules and orders of HUD issued thereunder prior to the HUD authorization of the Approval. The SUBRECIPIENT shall cause or require said Section 3 Clause to be inserted in full in all subcontracts for work financed in whole or in part with assistance provided under this Agreement as follows:
a. The work performed under this Agreement is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended [12 U.S.C. 170lu (“Section 3”)]. The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted Program covered by Section 3, shall, to the greatest extent feasible, be directed to Low and Very Low Income persons, particularly persons who are recipients of HUD assistance for housing.
b. The parties to this Agreement shall comply with HUD regulations in 24 CFR, Subtitle B, Chapter I, Subchapter B, Part 135, which implement Section 3. As evidenced by their execution of this Agreement, the parties to this Agreement certify that they are under no contractual or other impediment that would prevent them from complying with the regulations set forth in 24 CFR, Subtitle B, Chapter I, Subchapter B, Part 135. 83

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c. The contractor shall send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause, and shall post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.
d. The contractor shall include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR, Subtitle B, Chapter I, Subchapter B, Part 135 and shall take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR, Subtitle B, Chapter I, Subchapter B, Part 135.

The contractor shall not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Subtitle B, Chapter I, Subchapter B, Part 135. e. The contractor shall certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR, Subtitle B, Chapter I, Subchapter B, Part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR, Subtitle B, Chapter I, Subchapter B, Part 135.
f. Noncompliance with HUD’s regulations in 24 CFR, Subtitle B, Chapter I, Subchapter B, Part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

14. FLOOD DISASTER PROTECTION
This Agreement is subject to the requirements of the Flood Disaster Protection Act of 1973 (P.L. 93-234). No portion of the assistance provided under this Agreement is approved for acquisition or construction purposes as defined under Section 3(a) of said Act, for use in an area identified by the Secretary of HUD as having special flood hazards which is located in a community not then in compliance with the requirements for participation in the National Flood Insurance Program pursuant to Section 201(d) of said Act; and the use of any assistance provided under this Agreement for such acquisition or construction in such identified areas in communities then participating in the National Flood Insurance Program shall be subject to the mandatory purchase of flood insurance requirements of Section 102(a) of said Act. 84

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15. LEAD-BASED PAINT
This Agreement is subject to requirements of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-4856), and 24 CFR Part 35.

In compliance with said regulations, the SUBRECIPIENT shall with respect to the SUBRECIPIENT’s property or any property to be acquired or improved by the SUBRECIPIENT under this Agreement:
a. Notify occupants about the existence of these hazards so that they can take proper precautions;
b. Identify lead-based paint hazards; and
c. Control lead-based paint hazards to limit lead exposure to residents.

16. COMPLIANCE WITH AIR AND WATER ACTS
This Agreement is subject to the requirements of the Clean Air Act, as amended (42 U.S.C. 1857 et seq.), the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 et seq.), and the regulations of the Environmental Protection Agency (“EPA”) with respect thereto, at 40 CFR Part 15, as amended from time to time.

In compliance with said regulations, the SUBRECIPIENT shall cause or require to be inserted in full in all contracts and subcontracts with respect to any non-exempt transaction thereunder funded with assistance provided under this Agreement, the following requirements:
a. A stipulation by the contractor or subcontractor that any facility to be utilized in the performance of any non-exempt contract or subcontract is not listed on the List of Violating Facilities issued by the EPA pursuant to 40 CFR 15.20. b. Agreement by the contractor to comply with all the requirements of Section 114 of the Clean Air Act, as amended (42 U.S.C. 1857c-8) and Section 308 of the Federal Water Pollution Control Act, as amended (33 U.S.C. 1318), relating to inspection, monitoring, entry, reports, and information, as well as all other requirements specified in said Section 114 and Section 308, and all regulations and guidelines issued thereunder.
c. A stipulation that as a condition for the award of the contract, prompt notice shall be given of any notification received from the Director, Office of Federal Activities, EPA, indicating that a facility utilized or to be utilized for the contract is under consideration to be listed on the EPA List of Violating Facilities.
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17. ARCHITECTURAL BARRIERS ACT AND THE AMERICANS WITH

DISABILITIES ACT
The Architectural Barriers Act of 1968 (42 U.S.C. 4151-4157) requires certain federal and federally funded buildings and other facilities to be designed, constructed, or altered in accordance with standards that ensure accessibility to, and use by, physically handicapped people. A building or facility designed, constructed or altered with funds allocated or reallocated under this part after December 11, 1995 and that meets the definition of “residential structure” as defined in 24 CFR

40.2 or the definition of “building” as defined in 41 CFR 101-19.602(a) is subject to the requirements of the Architectural Barriers Act of 1968 (42 U.S.C. 4151-4157) and shall comply with the Uniform Federal Accessibility Standards (Appendix A to 24 CFR Part 40 for residential structures, and Appendix A to 41 CFR Part 101-19, subpart 101-19.6, for general type buildings).

The Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155.201, 218 and 225) (“ADA”) provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. It further provides that discrimination includes a failure to design and construct facilities for first occupancy after January 26, 1993 that are readily accessible to and usable by individuals with disabilities. Further, the ADA requires the removal of architectural barriers and communication barriers that are structural in nature in existing facilities, where such removal is readily achievable—that is, easily accomplishable and able to be carried out without much difficulty or expense.

18. INDEMNIFICATION AND INSURANCE
a. The SUBRECIPIENT shall indemnify, protect, defend and hold harmless the CITY, its officers, agents and employees from and against any and all claims, losses, liabilities, damages, obligations, demands, litigation, judgments, suits, proceedings, costs, disbursements or expenses, including without limitation, attorneys’ and experts’ fees and disbursements, of any kind or of any nature whatsoever which may at any time be imposed upon, incurred by or asserted or awarded against the CITY and arising out of or resulting from this Agreement, caused in whole or in part by any negligent act or omission of the SUBRECIPIENT, its employees, representatives, subcontractors, or anyone for whom the SUBRECIPIENT is legally liable in connection with the performance of this Agreement. Without limiting the SUBRECIPIENT’s indemnification, the SUBRECIPIENT shall maintain in force at all times during the performance of this Agreement a policy or policies of insurance covering its operations.

Certificates evidencing the maintenance of the SUBRECIPIENT’s insurance coverage shall be filed with the CITY and approved by the City Attorney on or before the Effective Date of this Agreement, and the CITY shall be given notice in writing at least thirty (30) days in advance of cancellation of any policy, except in the event of nonpayment of premium, in which case ten (10) days’ notice will be acceptable. 86

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i. General Liability. Such policy shall include, but is not limited to contractual liability, public liability, and property damage coverage. The liability limit amount shall not be less than One Million Dollars ($1,000,000) per occurrence.

The CITY, its officers, agents, and employees shall be named as additional insureds and such insurance shall represent primary insurance not contributing to any insurance issued to the CITY.
ii. Automobile. If motor vehicles are used in performing services hereunder, automobile insurance coverage must be obtained with a combined single limit liability of not less than Five Hundred Thousand Dollars ($500,000). The CITY, its officers, agents, and employees shall be named as additional insureds and such insurance shall be primary and not contributing to any insurance the CITY may have.
iii. Workers' Compensation. The SUBRECIPIENT shall carry workers’ compensation insurance as required by law for the protection of its employees. The SUBRECIPIENT understands that it is not entitled to any workers’ compensation benefits under any CITY program.
iv. Property Damage Insurance. For any construction activities for which the SUBRECIPIENT receives Subgrant funding, the SUBRECIPIENT shall take out and maintain, or shall cause its contractor(s) to take out and maintain a builder’s “all risk” policy of insurance in an amount not less than the completed value of the improvements to be constructed on a replacement cost basis or an “all risk” basis, including materials in storage and while in transit and extended coverage, vandalism and malicious mischief.
v. Performance Bond for Construction Activities. Pursuant to the requirements regarding performance bonding for construction contracts financed in whole or in part with CDBG-CV funds set forth under the OMB Super Circular (previously set forth under OMB Circular A-110, Attachment B), the SUBRECIPIENT shall secure appropriate bid and performance bonds for any construction work undertaken as part of performance under this Agreement in excess of $25,000, copies of which shall be delivered to the CITY upon request. vi. Certificates evidencing the maintenance of the SUBRECIPIENT’s insurance coverage shall be filed with the CITY and approved by the City Attorney on or before the Effective Date of this Agreement, and the CITY shall be given notice in writing at least thirty (30) days in advance of cancellation of any policy, except in the event of non-payment of premium, in which case ten (10) days’ notice will be acceptable.
b. The obligations of indemnity set forth in this Agreement shall survive the expiration or earlier termination of this Agreement.
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19. ASSIGNMENT
This Agreement is not assignable by the SUBRECIPIENT without the express prior written consent of the CITY, which consent may be given or withheld in the CITY’s sole and absolute discretion. Any attempt by the SUBRECIPIENT to assign any performance of the terms of this Agreement shall be null and void and shall constitute a material breach of this Agreement upon which the CITY may, among its other remedies, and without limitation, cancel, terminate or suspend this Agreement.

20. ALTERATION; AMENDMENTS; VARIATIONS
a. No modification, amendment, supplement, alteration or variation in the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. b. The CITY or the SUBRECIPIENT may amend this Agreement at any time provided that such amendments make specific reference to this Agreement and are executed in writing, signed by a duly authorized representative of both parties. Such amendments shall not invalidate this Agreement, nor relieve or release the CITY or the SUBRECIPIENT from its obligations under this Agreement.
c. The CITY may, in its discretion, amend this Agreement to conform with federal, state or local governmental guidelines, policies, available funding amounts, budget modifications or for other reasons. If such an amendment results in a change in the funding, scope of services or schedule of the activities to be undertaken as part of this Agreement, such modifications shall be incorporated only by written amendment signed by both the CITY and the SUBRECIPIENT and approved by the City Council. d. The City Manager or the Community Development Director are authorized to modify the budget of this Agreement in the form of a written amendment hereto for the movement of funds within the budget categories identified in Attachment “A” on behalf of the CITY, when such modifications:
i. Do not exceed ten percent (10%) of the funds provided pursuant to this Agreement;
ii. Are specifically requested by the SUBRECIPIENT or the CITY in writing no later than 60 days prior to the end of the term of this Agreement; iii. Do not alter the total amount of funds provided under this Agreement; iv. Will not change the Program goals or scope of services; 88

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v. Are in the best interests of the CITY, HUD and the SUBRECIPIENT in performing the scope of services under this Agreement;
vi. If related to salaries, are in accordance with any applicable salary ordinances or laws; and
vii. Do not exceed two (2) requests for budget amendments/modifications during the Program Year.

21. WAIVER
The CITY’s waiver of any default, breach or condition precedent shall not be construed as a waiver on the part of the CITY of any other default, breach or condition precedent, or any other right hereunder.

22. PROPERTY OWNERSHIP AND PROCUREMENT
a. Upon the expiration or earlier termination of this Agreement or in the event this Agreement is not fully performed to the satisfaction of the CITY, any and all nonexpendable furnishings, equipment or other personal property having a useful life of more than one (1) year and a purchase price of three hundred dollars ($300) or more purchased with any funds provided pursuant to this Agreement and not consumed in the performance of this Agreement shall become the property of the CITY. Such property shall be delivered to the CITY upon written notification by the CITY to the SUBRECIPIENT. Nonexpendable property shall include tangible personal property, including but not limited to office equipment, and real property or any interest in such real property, including any mortgage or other encumbrance of real property as well as any funds derived from the sale or disposition of nonexpendable property. b. Real property acquired by the SUBRECIPIENT from funds made available by this Agreement shall be used solely for the purposes set forth in this Agreement. Should the SUBRECIPIENT or its successors at any time abandon the use of said property or fail at any time to use the same for the purposes hereinafter required, the CITY shall have the right to take possession of said property and all right, title and interest of the SUBRECIPIENT in and to said property shall cease and terminate. A restriction stating the above in a form acceptable to the City Attorney shall be placed on said property deed at the time of acquisition by the SUBRECIPIENT. The SUBRECIPIENT shall on demand execute and deliver to the CITY a deed to said property and such other instruments as the CITY may deem necessary and appropriate to give effect to this Subsection. No real property shall be acquired by deed or lease without the prior written approval of the CITY.
c. Property acquired in whole or in part with funds provided pursuant to this Agreement shall be managed in accordance with the applicable provisions of the OMB Super 89

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Circular (previously set forth under OMB Circular A-110, Attachment N), and any amendments that might become effective thereto during the term of this Agreement.

The SUBRECIPIENT shall obtain three (3) written and documented bids prior to purchasing or leasing any nonexpendable personal property described in Attachment “A.” The SUBRECIPIENT must purchase or lease from the lowest responsible bidder.

All nonexpendable property purchased or leased pursuant to this Agreement shall be properly identified and inventoried and shall be charged at its actual price, deducting all cash discounts, rebates and allowances received by the SUBRECIPIENT. This inventory shall be provided to the CITY upon request.
d. Real property shall be acquired in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act (42 USC4601).

23. OTHER REQUIREMENTS
The SUBRECIPIENT shall comply with all applicable City, State of California, or other governmental agency regulations and requirements, including but not limited to issuance of building permits, use permits, and variances.

24. STATUS OF SUBRECIPIENT
The SUBRECIPIENT and the agents and employees of the SUBRECIPIENT in the performance of this Agreement shall act in an independent capacity and not as officers or employees or agents of the CITY.

25. DRUG-FREE WORKPLACE
SUBRECIPIENT shall provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the SUBRECIPIENT’s workplace and specifying the actions that shall be taken against employees for violation of such prohibition;
b. Establishing an ongoing drug-free awareness program to inform employees about:
i. The dangers of drug abuse in the workplace;
ii. The SUBRECIPIENT’s policy of maintaining a drug-free workplace; iii. Any available drug counseling, rehabilitation, and employee assistance programs; and
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iv. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
c. Making it a requirement that each employee engaged in the performance of the Agreement be given a copy of the statement required by Subsection 25(a); d. Notifying the employee in the statement required by Subsection 25(a) that, as a condition of employment under the Agreement, the employee shall:
i. Abide by the terms of the statement; and
ii. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five (5) calendar days after such conviction;
e. Notifying CITY in writing, within ten (10) calendar days after receiving notice under Subsection 25(d) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every Subgrant officer or other designee on whose Subgrant activity the convicted employee was working, unless the CITY has designated a central point for the receipt of such notices;
f. Taking one of the following actions, within 30 calendar days of receiving notice under Subsection 25(d), with respect to any employee who is so convicted:
i. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate department; g. Making a good faith effort to continue to maintain a drug-free workplace through implementation of Subsections 25(a) through (f).

26. DRUG-FREE WORKPLACE CERTIFICATION
a. By signing this Agreement, the SUBRECIPIENT is providing the certification set out in Section 25.
b. The certification set out in Section 25 is a material representation of fact upon which reliance is placed when the CITY awards the Subgrant. If it is later determined that the SUBRECIPIENT knowingly rendered a false certification, or otherwise violates 91

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the requirements of the Drug-Free Workplace Act, the CITY may take action authorized under the Drug-Free Workplace Act.
c. If the workplace(s) identified to the CITY changes during the performance of this Agreement, the SUBRECIPIENT shall inform the CITY of the change(s). d. The SUBRECIPIENT has provided the site(s) in Attachment “A” for the performance of work done in connection with this Agreement.
e. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. The SUBRECIPIENT’s attention is called, in particular, to the following definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15).
"Conviction" means a finding of guilt (including a plea of nolo contendre) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the federal or state criminal drug statutes. "Criminal drug statute" means a federal or non-federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance. "Employee" means the employee of the SUBRECIPIENT directly engaged in the performance of work under this Agreement, including: (i) all "direct charge" employees; (ii) all "indirect charge" employees; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under this Agreement and who are not on the SUBRECIPIENT’s payroll.

27. ANTI-LOBBYING
By signing this Agreement, the SUBRECIPIENT is providing the certification set out in this Section that:
a. No federal appropriated funds have been paid or shall be paid, by or on behalf of the SUBRECIPIENT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative Agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative Agreement;
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b. If any funds other than federal appropriated funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative Agreement, it shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; and c. This language on anti-lobbying of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

28. SUCCESSORS
This Agreement shall be binding upon and inure to the successors in interest of CITY and SUBRECIPIENT in the same manner as if such party had been expressly named hereinafter.

29. NOTICE
All notices and communications between the parties shall be addressed as follows:

NOTICE TO
CITY:

Jessica Herrera, Administrative Analyst II
City of Orange
Community Development Department
300 East Chapman Avenue
Orange, CA 92866-1506

NOTICE TO
SUBRECIPIENT:

Holiday Zimmerman, CEO/President
The HUB OC
1439 W. Chapman Ave. #196
Orange, CA 92868
[SIGNATURES ON FOLLOWING PAGE.]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.
“SUBRECIPIENT”
THE HUB OC, CALIFORNIA, INC.
“CITY”

CITY OF ORANGE
By: By:

Holiday Zimmerman
CEO/President
Mark A. Murphy
Mayor
By:

ATTEST:

By: _________________________________
Pamela Coleman, City Clerk
APPROVED AS TO FORM:

By:

Gary Sheatz
City Attorney
NOTE: CITY requires the following signature(s) on behalf of SUBRECIPIENT:

A. (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR B. The corporate officer, Executive Director, or other person named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to CITY with the executed Agreement.
94 ATTACHMENT “A”

PROGRAM DESCRIPTION
[Beneath this sheet.]
95 EXHIBIT A

SCOPE OF SERVICES
Program Summary
The COVID Pandemic has exacerbated the homeless crisis in the City of Orange, creating an urgent need for continued and enhanced resources for those experiencing homelessness, The HUB will oversee continuum of care services on the behalf of the City of Orange and manage rental facilities to include laundry machines, portable showers, hand washing stations, and portable restrooms to help with personal hygiene for our homeless community in an effort to reduce transmission of COVID.

The HUB OC will manage the recruiting, training, and mobilizing the team of volunteers from local churches and our community to help meet the needs of our homeless residents in partnership with the City of Orange, The H.E.A.R.T. team and LOVE Orange.

Project Description
The strategy between the City and the HUB OC is to coordinate the efforts required to meet the needs of the city’s homeless community. The agreed upon strategy between The HUB and the City of Orange shall be consistent with the resources described in Exhibit B (Budget). The role of The HUB includes recruitment, training, and mobilization of volunteers to work with homeless individuals, and coordinate with the City’s Homeless Engagement and Resource Team (H.E.A.R.T.) The strategy also includes sharing data resources used to track homeless individuals and families as they enter continuum of care services, use city provided resources. The HUB services include referrals to temporary shelters and permanent housing, mental health services, medical (vision, dental, health care, and COVID vaccine) services, and transportation vouchers to services.

Summary of Services to be provided at the Facility by the HUB OC under the HUB OC Resources Program:
• Provide initial contact with homeless individuals for intake information; • Coordinate with the HEART team for entry into Coordinated Entry System (CES) and Homeless Management Information System (HMIS);.
• Coordinate efforts with local non-profits to recruit volunteers • Provide training to volunteers as listed below:
o Manage and provide homeless individuals with referrals to shelters;. o Distribute hygiene supplies to homeless individuals;
o Manage the on site hygiene resources that include laundry, showers, wash stations, and restrooms;.
o Manage and provide homeless individuals with access to phone charging stations;. o Provide homeless individuals with referrals to mental, medical, vision, dental, and health care services;.
o Provide homeless individuals with referrals to veterinary care services;. o Provide homeless individuals with referrals to COVID-19 vaccines;. o Provide homeless individuals with referrals to clothes providers including resources from Full Circle.
96 o Provide homeless individuals with voucher assistance and referrals to bus or other modes of transportation;.
o Provide the children of homeless individuals with referrals to free after school care through the Youth Centers of Orange.
97 EXHIBIT B
Homelessness and the Prevention of Homelessness
Annual BUDGET SUMMARY
Proposed Expenditure Proposed Budget Approved Budget
Program Costs
Hygiene Supplies $300,000
Bus/Transportation $3,000
Total Program Costs $303,000
Salaries and Benefits
HUB Resource Center Site
Director $86,622
HUB Resource Center Partner &
Volunteer Development Director $86,622
HUB Resource Center
Coordinator (2) $92,088
HUB Full Circle Director $3,750
HUB Accounting $10,530
HUB CEO $47,320
HUB Assistant $23,225
HUB Program Director $46,800
HUB Youth Center of Orange
Directors (2)*
$5,400
Fringe Benefits $78,365
Total Salaries and Benefits $480,722
*- Due to the emergency implementation of the HUB Resource program, HUB transitioned existing employees into HUB Resources program roles until the City of Orange approved new hire job descriptions. Once the specified new job descriptions are approved, new HUB Resource direct staff will be hired to fulfill these emergencyinitiated positions. Small salaries were budgeted in the meantime to fulfill the immediate emergency need.

Administrative Costs
Office Supplies $7,000
Office Equipment $13,500
Staff Mileage/Fuel/Transportation $5,000
Total Administrative Costs $25,500
GRAND TOTAL $809,222
98 Agenda Item
City Council
Item #: 3.7. 6/14/2022 File #: 22-0314
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Agreement with ADVANTEC Consulting Engineers, Inc. for Traffic Engineering Services for Katella Avenue Signal Network Extension project.

2. SUMMARY
The Professional Services Agreement authorizes ADVANTEC Consulting Engineers, Inc. to provide traffic engineering services needed to design the signal network extension and develop updated signal timing for the project.

3. RECOMMENDED ACTION

2. Authorize $10,338.50 (10%) of the contract amount for contingency purposes.

4. FISCAL IMPACT
The total expenditure for this agreement, including a 10% contingency, is $113,723.50 and will be funded in Katella Ave Signal Network Extension (20382) through TSIP Citywide (287).

5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public. d: Assure the development of the City occurs in a fashion that maximizes public safety.

6. DISCUSSION AND BACKGROUND
Background:

The City of Orange currently maintains and operates over one hundred fifty traffic signals, as well as a signal communications network that links many of those traffic signals to the City’s Traffic Management Center. Traffic signals that are network integrated can be monitored in real time, facilitating better congestion management and incident response. In addition, more reliable signal synchronization can be achieved at on-network signals. While the City’s existing signal communication network is fairly extensive and integrates a majority of signalized intersections, a few gaps remain, including portions of Katella Avenue and Santiago Boulevard that will be addressed City of Orange Page 1 of 3 Printed on 6/9/2022
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Item #: 3.7. 6/14/2022 File #: 22-0314
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Moreover, the signal communications network generally consists of fiber optic lines and wireless devices, the former of which is more capable, durable and reliable. Currently, on Katella Avenue, signal communications are provided via fiber optics between Main Street and Tustin Street. East of Tustin Street to the City limits at Villa Park, communications are provided via wireless radios. The project will extend from the current fiber optic termination point and carry out the fiber optic lines to the western city limits with Villa Park, and continue north along Santiago Boulevard to terminate at Meats Avenue. The existing wireless communication system from Tustin Street to Santiago Boulevard will be removed.

Along with extending the fiber network along the corridor, the project scope includes upgrades to the controller cabinets and communication appurtenances and traffic signal synchronization of Santiago Boulevard.

Santiago Boulevard is a traffic corridor that primarily services residential, nearby schools, and access to primary arterials. The 1.5-mile stretch from Robinhood Place to Katella Avenue experiences significant congestion from the four schools located along the route, as well as commuter traffic during the AM and PM peaks. The Katella Signal Network Extension project proposes traffic signal and communication equipment upgrades and development and implementation of optimized signal synchronization plans to best accommodate prevailing traffic patterns.

Procurement:

City staff issued a request for proposals (RFP) for traffic engineering services related to the project on April 7, 2022 with a submittal deadline of May 5, 2022. Three consultants from the City’s on-call traffic engineering bench submitted proposals for consideration, all demonstrating qualifying experience with similar projects.

A three-member selection committee was assembled to evaluate the consultants’ proposals based on the following criteria:
· Project Team
· Schedule
· Project Understanding and Approach
· Cost Proposal
After evaluation of all proposals, the selection committee ranked ADVANTEC Consulting Engineers, Inc. (ADVANTEC) as the top firm.

ADVANTEC consistently demonstrated their capability in executing projects similar to the Katella Signal Network Extension throughout their proposal. Additionally, ADVANTEC displayed a comprehensive knowledge of the City’s existing traffic and communication systems and provided a thorough understanding of the project scope and its specific challenges.

If approved, the awarded contract amount would be $103,385.00 plus a 10% contingency of $10,338.50, totaling $113,723.50. ADVANTEC’s cost proposal falls within the project’s estimates for traffic engineering services which include, but are not limited to, project management, administration, data collection, utility coordination, design and preparation of plans, specifications and estimates, and bid and construction support. Staff recommends approving the proposed agreement with ADVANTEC.

City of Orange Page 2 of 3 Printed on 6/9/2022
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Item #: 3.7. 6/14/2022 File #: 22-0314

7. ATTACHMENTS
· Professional Services Agreement
City of Orange Page 3 of 3 Printed on 6/9/2022
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Agenda Item
City Council
Item #: 3.7. 6/14/2022 File #: 22-0314
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Agreement with ADVANTEC Consulting Engineers, Inc. for Traffic Engineering Services for Katella Avenue Signal Network Extension project.

3. RECOMMENDED ACTION

2. Authorize $10,338.50 (10%) of the contract amount for contingency purposes.

4. FISCAL IMPACT
The total expenditure for this agreement, including a 10% contingency, is $113,723.50 and will be funded in Katella Ave Signal Network Extension (20382) through TSIP Citywide (287).

6. DISCUSSION AND BACKGROUND
Background:

The City of Orange currently maintains and operates over one hundred fifty traffic signals, as well as a signal communications network that links many of those traffic signals to the City’s Traffic Management Center. Traffic signals that are network integrated can be monitored in real time, facilitating better congestion management and incident response. In addition, more reliable signal synchronization can be achieved at on-network signals. While the City’s existing signal communication network is fairly extensive and integrates a majority of signalized intersections, a few gaps remain, including portions of Katella Avenue and Santiago Boulevard that will be addressed City of Orange Page 1 of 3 Printed on 6/9/2022
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Item #: 3.7. 6/14/2022 File #: 22-0314
through this project.

Procurement:

City of Orange Page 2 of 3 Printed on 6/9/2022
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Item #: 3.7. 6/14/2022 File #: 22-0314

7. ATTACHMENTS
· Professional Services Agreement
City of Orange Page 3 of 3 Printed on 6/9/2022
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PROFESSIONAL SERVICES AGREEMENT
[Katella Avenue Signal Network Extension - Traffic Engineering Services] THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on this _____ day of ____________, 2022 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and ADVANTEC CONSULTING ENGINEERS, INC., a California corporation (“Contractor”), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit “A,” which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. The services which are the subject of this Agreement are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the business of providing such services and is experienced in performing the work.

Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity providing such services to a municipal agency. All services provided shall conform to all applicable federal, state and local laws, rules and regulations in effect at the time Contractor’s services ae rendered. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Larry Tay, City Traffic Engineer (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City’s Project Manager (or designee), that Contractor shall coordinate its services hereunder with City’s Project Manager to the extent required by City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager and the City Manager.

2. Compensation and Fees.
a. Contractor's total compensation for all services performed under this Agreement, shall not exceed ONE HUNDRED THREE THOUSAND THREE HUNDRED EIGHTY-FIVE DOLLARS and 00/100 ($103,385.00) without the prior written authorization of City.
b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.
c. In addition to the scheduled services to be performed by the Contractor, the parties recognize that additional, unforeseen work and services may be required by City’s Project Manager. In anticipation of such contingencies, the sum of TEN THOUSAND THREE 105
2 HUNDRED THIRTY-EIGHT DOLLARS and 50/100 ($10,338.50) has been added to the total compensation of this Agreement. City’s Project Manager may approve the additional work and the actual costs incurred by the Contractor in performance of additional work or services in accordance with such amount as City’s Project Manager and the Contractor may agree upon in advance. Said additional work or services and the amount of compensation therefor, up to the amount of the authorized contingency, shall be memorialized in the form of an Amendment to Agreement approved by the City Manager on a form acceptable to the City Attorney. The Contractor agrees to perform only that work or those services that are specifically requested by the City’s Project Manager. Any and all additional work and services performed under this Agreement shall be completed in such sequence as to assure their completion as expeditiously as is consistent with professional skill and care in accordance with a cost estimate or proposal submitted to and approved by City’s Project Manager prior to the commencement of such services. d. The total amount of compensation under this Agreement, including contingencies, shall not exceed ONE HUNDRED THIRTEEN THOUSAND SEVEN HUNDRED TWENTY-THREE DOLLARS and 50/100 ($113,723.50).

3. Payment.
a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. c. City will pay Contractor the amount invoiced within thirty (30) days of receipt of all deliverables.
d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

5. Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement.
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3 6. Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

10. Time of Completion. Except as otherwise specified in Exhibit “A,” Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion of the work in accordance with the time period set forth in Exhibit “A” hereto or as otherwise agreed to by and between the representatives of the parties.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing 107
4 at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement. City agrees that Contractor shall not be responsible for delays caused by factors beyond the Contractor's reasonable control, including but not limited to delays because of strikes, lockouts, work slowdowns or stoppages, accidents, acts of God, failure of any governmental or other regulatory authority to act in a timely manner, failure of City to furnish timely information or approve or disapprove of the Contractor's services or work product promptly, or delays caused by faulty performance by City or by City’s consultants or contractors of any level. When such delays beyond the Contractor’s reasonable control occur, City agrees the Contractor is not responsible for damages, nor shall the Contractor be deemed to be in default of this Agreement.

14. Products of Contractor. The documents, studies, evaluations, assessments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction.

Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.

17. Indemnity.
a. To the fullest extent permitted by law, Contractor agrees to indemnify and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the “Indemnitees”) entirely harmless from all liability arising out of:
(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out of Contractor’s work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees’ status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects, to the extent such are not insurable; and (2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, or omission arising from Contractor’s operations other than a professional act or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the Contractor’s operations other than performance of professional work or services which are the subject of this Agreement, including injury or damage either on or off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph. b. To the fullest extent permitted by law, and as limited by California Civil Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement. Notwithstanding anything to the contrary in Section 17 of this Agreement, with respect to claims arising from Contractor’s professional services, Contractor shall not have an upfront duty to defend, but Contractor shall reimburse reasonably incurred defense costs as part of City’s total damages in proportion to Contractor’s determined percentage of fault as set forth in California Civil Code section 2782.8 as it is written as of the date of this Agreement. 109
6 c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement. d. The indemnities set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.

18. Insurance.
a. Contractor shall carry workers’ compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it is an independent contractor and not entitled to any workers’ compensation benefits under any City program.
b. Contractor shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis. c. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage for all owned, non-owned and hired vehicles and be written on an occurrence basis. d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement. e. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth herein shall be maintained for the duration of the Agreement.
f. Contractor shall maintain during the life of this Agreement professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep 110
7 such policy in force and effect for at least five (5) years from the date of completion of this Agreement.
g. The general liability and automobile liability insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy. Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above. h. Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days’ prior written notice to City.
i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in California so long as such insurer possesses the aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor.
k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with 111
8 this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

City and its authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractorshall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.

21. Compliance with all Laws/Immigration Laws.
a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement. b. If the work provided for in this Agreement constitutes a “public works,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractor’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified prevailing rates of wages to all such workers. The general prevailing wage determinations for crafts can be located on the website of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.
c. Contractor represents that it:
(1) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and
(2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and
(3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I-9 for each of Contractor’s employees; and
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9 (4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.
d. Contractor shall require all subcontractors or subconsultants to make the same representations as set forth in Subsection 21.c.
e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.
f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e.
g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City. h. Contractor agrees to indemnify and hold City, its officers, officials, agents and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement.

24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally, by e-mail, or by U.S. certified mail, return receipt requested, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same. Notices sent by e-mail shall be deemed received on the date of the e-mail transmission.
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10 “CONTRACTOR” “CITY”
Advantec Consulting Engineers, Inc. City of Orange
1200 Roosevelt 300 E. Chapman Avenue
Irvine, CA 92620 Orange, CA 92866-1591
Attn.: Carlos Ortiz Attn.: Larry Tay
Telephone: (949) 861-4999 Telephone: (714) 744-5534
E-Mail: [email protected] E-Mail: [email protected]

25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as original signatures.
[Signatures on next page]
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11 IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first above written.
“CONTRACTOR” “CITY”
ADVANTEC CONSULTING ENGINEERS, CITY OF ORANGE, a municipal corporation INC., a California corporation
*By: By:

Printed Name: Mark A. Murphy, Mayor
Title:
*By: ATTEST:

Printed Name:

Title:

Pamela Coleman, City Clerk
APPROVED AS TO FORM:

SCOPE OF SERVICES
[Beneath this sheet.]
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ORANGE CIVIC CENTER · 300 E · CHAPMAN AVENUE · ORANGE, CA 92866

REQUEST FOR PROPOSAL
for

TRAFFIC ENGINEERING SERVICES

Katella Avenue Signal Network Extension (SP-4207)
ADDENDUM 1: Issued April 28, 2022
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REQUEST FOR PROPOSAL FOR

TRAFFIC ENGINEERING SERVICES
INTRODUCTION:

The City of Orange Public Works Department, Traffic Division is requesting proposals for the preparation of plans, specifications, and estimates for the Katella Avenue Signal Network Extension project.

CIP No. 20382 – SP-4207 Katella Avenue Signal Network Extension Prospective consultants are requested to read all sections of this proposal carefully. Proposers should note critical items such as minimum requirements, scope of services, proposal submittal dates and formats, and submittal instructions.

PROJECT BACKGROUND:

The City of Orange currently maintains and operates over one hundred fifty traffic signals. In order to provide efficient traffic flow throughout its jurisdiction, the City’s Traffic Management Center (TMC) utilizes the Traffic Signal Network to communicate with traffic signals on critical arterials and allow immediate traffic incident monitoring and response to reduce congestion.

The existing fiber optic network extends along Katella Avenue from Main Street to Tustin Avenue, and continues on until the western city limits with Villa Park via 4.9 Ghz wireless (Encom). This project will extend from the current fiber optic termination point and carry out the fiber optic lines to the western city limits with Villa Park, and continue north along Santiago Boulevard to terminate at Meats Avenue. The existing wireless from Tustin Avenue to Santiago Boulevard will be removed. The fiber optic segments included in the project are the following:

1. Katella Avenue: Tustin Street to Santiago Boulevard

2. Santiago Boulevard: Katella Avenue to Meats Avenue
Existing controller cabinets and communication appurtenances will also be upgraded along the project route.

CCTV cameras, EVP system, and battery back-up systems will be installed along the fiber corridor, and fiber equipment including fiber network switches and fiber splice enclosures with drop cables and patch panels will be included at each CCTV location. Controller cabinet upgrade and extended foundation locations are as follows:

1. Santiago Boulevard and Serrano Avenue

2. Santiago Boulevard and Meats Avenue
CCTV cameras and fiber equipment will be installed at the following locations:

1. Katella Avenue and Handy Street

2. Katella Avenue and Santiago Boulevard

3. Santiago Boulevard and Taft Avenue

4. Santiago Boulevard and Serrano Avenue

5. Santiago Boulevard and Meats Avenue
EVP system will be installed at Santiago Boulevard and Serrano Avenue. 118

Page 2 of 9 ends

SCOPE OF WORK
DELIVERABLES:

Deliverables shall include:
1) Title Sheet
2) Plans and Detail Sheets
3) Bid Proposal and Specifications
4) Traffic Counts and Synchro
5) Preliminary and Final Cost Estimates
6) Utility Notification and Correspondence
7) Electronic Copies of all Project Documents on a USB Drive 8) Plan Check Submittals (3 sets minimum per review)
9) Bid Support Services (Request for Clarifications / Addenda) UTILITY COORDINATION:
1) Utility coordination shall include notification and research and shall be done per City of Orange procedures. The Consultant shall conduct thorough utility research and maintain a Utility Notification Log supplied by the City.
2) Record information obtained from the utility companies and other agencies shall be incorporated into the final construction plans. Consultant shall send out the preliminary utility notice of construction with two (2) sets of plans. The City requires all utility contact requests and notifications sent out via certified mail with return receipt.
3) The City will send out the Final Notice of Construction to the utility owners. 4) All utility lines both public and privately owned shall be shown on the construction plans including sewer, storm drain, water, gas, electric, telephone, cable, communication, fiber optics, and any other utilities within the project limits.
5) Overhead utility lines shall be noted and considered in the design for potential conflict with the proposed improvements.
6) Consultant shall coordinate with Southern California Edison (SCE) for the design and installation of electrical service for the proposed cabinet. Consultant shall verify with SCE service point locations and other SCE service requirements for each project. All fees associated with the electrical service shall be paid for by the City.

PLANS, SPECIFICATIONS, AND ESTIMATES:
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1) The Consultant shall incorporate the City’s symbols and abbreviations from City Standard Plan No. 101 when preparing the plans. The plans shall show street names, street right-of-way, property lines, centerlines, centerline stationing, street dimensions, utilities, etc. 2) The signal network extension design shall include but is not limited to conduit and fiber routing, CCTV, traffic signal controller and cabinet upgrades, extended cabinet foundations, splice vaults, Etherwan switches, Coyote splice enclosures, battery back-up, patch panels, removal of Encom radio system, general notes, construction notes, etc. The plans shall be at an appropriate scale to provide clear and detailed information.
3) All hard copy plans shall be submitted on 22” x 34” high-quality mylar to be approved by the Project Manager. Final plans and other documents shall be stamped and sealed by a Registered Civil or Traffic Engineer in California.
4) Consultant software must be compatible with City of Orange software. Compatibility to be determined by the City of Orange Project Manager. The software requirements for the project are the following:
 Specifications, Reports, and Documents: Microsoft Word 2016  Traffic Count Data, Cost Estimates: Microsoft Excel 2016  Synchro: Synchro 11
 Computer Aided Drafting: AutoCAD 2021
5) Property lines, street right-of-way, easement lines, parcel numbers, and street addresses shall be shown on the construction plans per available record data and Assessor Parcel Maps. 6) Specifications shall be prepared per City of Orange Special Provisions and Caltrans Standard Specifications, latest editions.
7) Consultant shall conduct own research at the City of Orange and County offices to complete project base mapping and verification of record information.
8) Consultant shall perform traffic counts and synchro at each intersection along the fiber corridor, including but not limited to, intersection approach counts, intersection turning movement counts, and pedestrian and bicycle volume counts, and before and after studies. Consultant shall prepare signal timing and coordination plans along Santiago Boulevard for weekday AM, midday, and PM, at the intersections outlined in the attached Anticipated Intersection Improvements table. Timing implementation shall be included as an optional scope item.
9) All data collection shall be in accordance with the most recent edition of the California Manual on Traffic Control Devices (CA MUTCD).
10) The cost estimates shall show separate labor and material cost for each applicable item.

MISCELLANEOUS:
1) Project schedule is detailed in the following section. Generally, the sequence of deliverables shall be as follows:
 60% Level Design
 90% Level Design
 100% Level Design and Issue for Bid (IFB)
 Issue for Construction (IFC)
ADD. 1
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2) Three (3) sets shall be submitted for all plan checks including electronic files as requested by the City. 3) Meetings and coordination will be ongoing for the duration of the project and will provide for the necessary communications needed to ensure the project goals are met. A minimum of one-hour meeting for each phase is scheduled to discuss project milestones and progress of the project. The scheduled meetings do not preclude Consultant or City Project Manager from calling for intermediate meetings to resolve issues at hand. All minutes of the meetings will be prepared by the Consultant and forwarded to the City’s Project Manager for review and approval.
4) Selected Consultant shall provide bidding support services, as needed, to review and respond to Requests for Clarification, develop and issue Addenda, and other related tasks. 5) Selected Consultant shall provide insurance documents per the attached checklist prior to contract award.

Consultant shall ensure insurance companies used are admitted to conduct insurance business along the lines of insurance supplied in the State of California and have a Best Guide rating of Grade A or better and Class VII or better.
6) Consultant shall submit monthly invoices in an acceptable format. Each invoice shall include a detailed progress report for the reporting month, all third-party invoices, schedule, and other backup documentation as requested by the City. Each invoice shall clearly identify the tasks worked on and percent complete. All costs accrued shall be broken down by task. All supporting documents for costs accrued shall be submitted as back-up.
7) Payment shall be based on the sequence of deliverables as follows:
 60% of total payment after satisfactory completion of Phase 1 (60% Level Design)  20% of total payment after satisfactory completion of Phase 2 (90% Level Design)  10% of total payment after satisfactory completion of Phase 3 (100% Level Design and IFB)  10% of total payment after satisfactory completion of Phase 4 (IFC) 8) The City shall provide:
 Sample Specifications
 Sample Plans
 City Drafting Symbols
 Title Block
 City of Orange Utility Notification Log
ADD. 1  Relevant As-Built Plans
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PROJECT SCHEDULE
Phase 1 (5 weeks) 60% Level Design - City Review (3 weeks, 1 meeting) A. Project Design Kick-Off and Research
B. Field Review
C. Traffic Counts and Synchro
D. Utility Coordination
E. Base Mapping
F. Concept Design
G. Interim Plans and Details (60% Level)
H. Interim Bid Proposal Book including Specifications to Include:
a. Draft Scope of Work
b. Estimated Construction Duration
c. Applicable City of Orange & Caltrans Standard Specifications d. Draft Specifications
e. Applicable Standard Drawings
I. Preliminary Cost Estimates
Phase 2 (4 weeks) 90% Level Design - City Review (3 weeks, 1 meeting) A. 90% Level Plans, Specifications, and Estimates
B. Final Bid Proposal Book
C. Final Utility Coordination Records
D. Final Cost Estimate
Phase 3 (3 weeks) 100% Level Design - Bid Package and Issue for Bid A. Final Plans, Specifications, and Estimates (100%)
B. Utility Coordination Records
C. Computer Disks and File Index
D. Project Files and Correspondence
Phase 4 (4 weeks) – Issue for Construction
A. Bidding Support Services
a. Request for Clarification Review / Addenda

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Addendum No.1
Date: April 28, 2022
To: Prospective Consultants
Subject: RFP Katella Avenue Signal Network Extension
The following clarifications to RFP are provided:

Questions:

1. Please provide additional information regarding the scope of work for collecting counts, synchro analysis, etc.:
a. What time of day during the weekday (AM, Mid-day, PM)? b. Would you like to include weekend as well?
c. Would you like the consultant to implement the timing? d. Would before and after studies be conducted?
Answer:
a. Signal timing and coordination plans shall be prepared for weekday AM, midday, and PM.
b. No, weekend day signal timing and coordination plans shall not be included. c. Timing implementation shall be included as an optional scope item on the Cost Proposal.
d. Yes, the scope of work will include before and after studies.

2. Since Katella Avenue is approximately ¼ mile away from Arden Villa Drive, should this intersection be added to the scope of signal timing/coordination? Answer: No, the intersection of Katella Avenue and Santiago Boulevard shall not be included in the scope of signal timing/coordination.

3. Would you like the Proposal and Cost Proposal to be submitted in separate PDF files or combined in one PDF file?
Answer: The Proposal and Cost Proposal shall be submitted in a single PDF file. 123

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4. Will the City be providing the existing traffic signal as-built plans? Answer: Yes, the City will provide any relevant traffic signal as-built plans.

5. Is the project grant funded? Are there any funding and schedule restrictions associated with the project?
Answer: No, the project is funded through local funding sources. There are currently no funding or schedule restrictions associated with the project.

6. Regarding the Edison service points, our experience with Edison is that it usually takes a few months turnaround time for the design efforts. Does the project schedule have the flexibility for this scenario?
Answer: The project schedule is flexible, however the consultant should strive for project completion in a timely manner.

Revisions to RFP Document:

Behind this sheet is the revised RFP document, pages 1 through 9. Prospective consultants shall review the revised document. Addendum 1 revisions have been made on the following pages:

1. Title Page

2. Page 3 of 9, Plans, Specifications, and Estimates, Item 8.

3. Page 4 of 9, Miscellaneous, Item 8.

4. Page 6 of 9, Cost Proposal Requirements.

Please note that the Attachments and Appendices referenced in the RFP document are not attached to Addendum 1. They are available for review in the original RFP document.

As a reminder, all proposers must acknowledge receipt of Addendum 1 in the Cover Letter of the proposal. Failure to acknowledge receipt of this addendum in submitted proposal will result in disqualification of the proposal.

Karl Schmidt
Assistant Engineer
Public Works – Traffic Division
124
Traffic Engineering Services
Katella Avenue
Signal Network Extension
(SP-4207)
Due: May 5, 2022

PROPOSAL FOR
City of Orange
Revised: May 25, 2022
125
1200 Roosevelt • Irvine • CA 92620 • (949) 861-4999 • www.advantec-usa.com Because We Care!
May 5, 2022
Mr. Karl Schmidt
Assistant Engineer
City of Orange
300 E. Chapman Avenue
Orange CA 92866
SUBJECT: Proposal for Traffic Engineering Services, Katella Avenue Signal Network Extension (SP-4207) Dear Mr. Schmidt,
ADVANTEC Consulting Engineers, Inc. (ADVANTEC) is pleased to submit the accompanying proposal in response to the Request for Proposals (RFP) for the above referenced project. Our proposal has been prepared in accordance with the RFP and Addendum No. 1 requirements. ADVANTEC is a multimodal planning, engineering and technology consultant firm that specializes in Traffic Signal Synchronization (TSS), Traffic Engineering, Intelligent Transportation Systems (ITS), Connected/Automated Vehicles (CAV), and Smart Cities transportation technologies. Our name espouses our focus to implement ADVANCEMENTS in TECHNOLOGY in our professional services, thus providing innovative solutions that meet the needs of our clients and the public they serve. Our senior leadership team has over 250 years combined professional experience providing professional services to public agencies throughout California. Our clients rely on this experience as we continue the company’s founding principle of providing professional services with the best value and quality, on time and within budget performance since we began our business in 1998. The services under this contract will be performed from our Orange County office. We bring outstanding professional firms with clear roles as shown on the following Table.

To ensure project success, ADVANTEC has assembled a team with the following attributes:
 Team with in-depth knowledge of the cities communications network and traffic signal system. Ourstaff has worked with the City of Orange for over 15 years beginning including implementation their 2nd and 3rd phase of their fiber optic communications infrastructure, and on other RTSSP’s with the City of Orange and Partner Agencies, such as Kraemer Boulevard-Glassell Street-Grand Avenue and Ball Road, which included the City of Orange’s TMC upgrades. We also have detailed knowledge of all signal equipment currently in use for the city and each partner agency along the project corridors. ADVANTEC has outstanding in-house ITS staff that have performed similar work for most of Orange County agencies. This in-depth knowledge of the communication infrastructure and traffic operations will enable us to deliver additional improvements for less cost within the same time frame.

ADVANTEC PROJECT TEAM

FIRM FIRM ROLE CONTACT INFORMATION
ADVANTEC Consulting
Engineers, Inc.
1200 Roosevelt
Irvine, CA 92620
Prime Consultant, Design, Bid &
Construction Support, and Signal
Synchronization
Carlos Ortiz, PE, TE, PTOE
Chief Opoerating Officer, Project Director &
Authorized Representative
Cell: 949-636-0646; Office: 949-861-4999; Fax: 949-
502-5522 | [email protected]
Counts Unlimited, Inc.

PO Box 1178
Corona, CA 92878
Subconsultant for Traffic Data
Collection
Mr. Abe Campos
Ph: 951-268-6267 | [email protected]
126
Proposal for Traffic Engineering Services, Katella Avenue Signal Network Extension (SP-4207) City of Orange May 5, 2022
1200 Roosevelt • Irvine • CA 92620 • (949) 861-4999 • www.advantec-usa.com  Proven expertise in ITS and Signal Synchronization projects. ADVANTEC has served as OCTA’s TSS consultant since 2008, and in the last 12 years, we have performed 17 TSS projects in Orange County, including the cities of Seal Beach, Costa Mesa, San Clemente, Irvine, Tustin, Huntington Beach, Newport Beach, Los Alamitos, Garden Grove, Westminster, Fountain Valley, Santa Ana, Orange, Lake Forest, Mission Viejo, Alison Viejo, Laguna Hills, Lake Forest, Rancho Santa Margarita, Fullerton, Anaheim, Stanton, and Caltrans. We have worked with most of the cities in Orange County and understand their needs. ADVANTEC has also worked extensively with other agencies on Regional Traffic Signal Synchronization Programs, including Los Angeles County (since 2003); San Bernardino County (2008-2015); Riverside County (Coachella Valley Regional ITS/TSSP currently ongoing); and Bay Area (MTC Program for Arterial Signal Synchronization, PASS 2013- 2016).
 Depth of well qualified Traffic Operations and ITS Engineers with experience in delivering similar projects and with a commanding expertise on local, state, and national ITS architectures, TSSP programs, requirements, initiatives, and technologies. Our Leadership Team has collectively over 250 years of TSSP/ITS experience!  A strong and diverse team that has proven staff availability. Mr. John Dorado, PE will be our Project Manager.

Mr. Dorado brings over twenty-years of ITS and RTSSP experience and John has completed similar RTSSP projects in Orange County. John is currently working on the Construction Phase for the Garden Grove Boulevard RTSSP. In our proposal, we have identified several key and support staff who are experienced to support John delivering a very successful project.

As COO of the company, I am an authorized representative and certify that the information contained in this proposal is truthful, accurate, and complete at the time its submission. This proposal will remain valid for a period of 90 days from the date of our submittal. We acknowledge receipt of Addendum No. 1. ADVANTEC complies with the insurance requirements as outlined on attached insurance checklist. We do not have any exceptions to the Request for Proposal (RFP) or Addendum No. 1. I can be reached at our Orange County office, at 949-861-4999 or on my cell at 949-636-0646, and at the following email address: [email protected].

We appreciate the opportunity to provide our services to the City of Orange.

Sincerely,
Carlos A. Ortiz, PE, TE, PTOE
CHIEF OPERATING OFFICE and PRINCIPAL
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Traffic Engineering Services Katella Avenue Signal Network Extension (SP-4207) City of Orange
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TABLE OF CONTENTS
SECTION 1 - PROJECT TEAM......................................................................................................................... 1

1.1 A HIGHLY QUALIFIED PROJECT TEAM ..................................................................................................... 1

1.2 OUR SUBCONSULTANT.................................................................................................................................. 5

1.3 FIRM PROFILE .......................................................................................................................................... 6

1.4 TECHNICAL EXPERTISE............................................................................................................................. 6

1.5 REPRESENTATIVE PROJECTS, REFERENCES, AND STAFF EXPERIENCE..................................................... 7 SECTION 2 - PROJECT UNDERSTANDING AND APPROACH........................................................................... 10

2.1 PROJECT UNDERSTANDING................................................................................................................... 10

2.2 UNDERSTANDING EXISTING CONDITIONS, POTENTIAL CHALLENGES AND SOLUTIONS, AND THE PROPOSED IMPROVEMENTS ................................................................................................................ 15

2.3 CORRIDOR CHARACTERISTICS ............................................................................................................... 19

2.4 SCOPE OF WORK ................................................................................................................................... 23 TASK 1: PROJECT MANAGEMENT, COORDINATION, AND MEETINGS .......................................................... 23 TASK 2: DATA COLLECTION AND FIELD REVIEW............................................................................................ 24 TASK 3 UTILITY COORDINATION.................................................................................................................... 25 TASK 4 CORRIDOR “BEFORE” STUDY............................................................................................................. 26 TASK 5 PLANS, SPECIFICATIONS AND ESTIMATES (PS&E)............................................................................. 26 TASK 6: SIGNAL TIMING OPTIMIZATION AND IMPLEMENTATION................................................................ 30 TASK 7: CORRIDOR “AFTER” STUDY .............................................................................................................. 30 TASK 8: BID SUPPORT AND CONSTRUCTION SUPPORT ................................................................................ 31

2.5 OUR PROJECT MANAGEMENT APPROACH ........................................................................................... 31

2.6 OUR QUALITY ASSURANCE (QA) / QUALITY CONTROL (QC) PLAN........................................................ 33 SECTION 3 - SCHEDULE.............................................................................................................................. 34 128
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SECTION 1 - PROJECT TEAM

1.1 A HIGHLY QUALIFIED PROJECT TEAM
The ADVANTEC team brings a highly qualified group of Traffic Engineering, Intelligent Transportation System (ITS), System Engineering, Traffic Signal Timing and Signal Synchronization experts with proven track records on similar projects. Our staff has worked with the City of Orange on the 2nd and 3rd phases of their fiber optic communications infrastructure including other Regional Traffic Signal Synchronization Projects (RTSSPs). This is a tremendous benefit to City by having a project team that has the experience and understands the work anticipated under this contract.

The following key team members are intended to serve in their respective roles throughout the duration of the agreement. They will not be replaced without written concurrence of the City of Orange. Our organization chart, shown in Figure 1.1, illustrates the organizational structure of this team, which bring together all the skills and expertise required to ensure successful conduct of all elements of this project.

Mr. Carlos Ortiz, PE, TE, PTOE will serve as Project Director. Carlos has spent over two decades successfully delivering transportation, ITS and traffic engineering projects for various agencies throughout southern California, including 7 Project P RTSSP projects. Carlos has worked with City of Orange with implementing their 2nd and 3rd phase of their fiber optic communications infrastructure, and on other RTSSP’s with the City of Orange, such as Kraemer Boulevard-Glassell Street-Grand Avenue and Ball Road. Through these projects, he has assisted the City with expanding their communications infrastructure, central traffic management system, and TMC upgrades.

Figure 1.1 –
Organizational Chart
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Mr. John Dorado, PE will serve as our Project Manager and will be the primary contact with the City for the duration of the Project. During his 23 years of experience, John has completed over 30 signal synchronization projects involving multiple corridors, city-wide and region-wide projects. Mr. Dorado has a wide range of knowledge from various types of traffic control systems, adaptive signal systems, Ethernet communication systems, and ITS elements. He also has been involved with upgrading many citywide traffic signal systems, controllers, communication systems, and TMC’s for over 30 cities in southern California. John also worked with City of Orange with implementing their 2nd phase and 3rd phase of their fiber optic communications infrastructure (Fiber Optic Interconnect and CCTV Camera Surveillance System Project along Katella Avenue, Tustin Street, Main Street and La Veta Avenue and the East Chapman Traffic Signal Coordination Project from Chapman Avenue/Canyon View to the east), and on other RTSSP’s with the City of Orange, such as State College Boulevard/City Drive RTSSP and currently on the Garden Grove Boulevard RTSSP. John is the Project Manager for the Garden Grove Boulevard RTSSP which is in the two-year Operations and Maintenance (O&M) Phase. During the design phase, we worked closely with City staff (Jimmy Rocha) for plan review and approvals, new traffic/ITS signal equipment, signal timing improvements, and throughout construction. John will use his experience with the City of Orange to successfully implement this project.

Mr. Jose Guedes, TE, will serve as Task Leader for Traffic Signal Synchronization. Mr. Guedes is the traffic signal Synchronization task leader for Garden Grove Boulevard RTSSP, and currently managing OCTA’s Los Alisos Blvd/ Laguna Hills Drive Route RTSSP, both projects are in the O&M phase. He has successfully implemented 11 Project P projects for OCTA and local jurisdictions, including Irvine Blvd TSSP, Seal Beach Blvd TSSP, Jeronimo Road TSSP, Edinger Ave TSSP, Jeffrey Road TSSP, San Clemente TSSP (5 projects), Fairview Road TSSP and Yorba Linda Blvd TSSP, and Los Alisos TSSP. He has also managed the traffic signal operations at the City of Irvine for 12 years. Jose will work with Cities of Orange and Villa Park meets their needs and improve traffic signal operations along the corridor.

Mr. John Cox will serve as Task Leader for Construction Support and serves as key support staff for the ITS Design and PS&E task. He will help lead the preparation of the fiber optic communications and fiber assignment plans; the fiber optic communications/ITS equipment, system setup and integration sections of the specifications, and estimates. John also serves as a Task Leader on the Garden Grove Boulevard RTSSP. John is primarily responsible for assisting with new traffic signal and communication equipment, TMC/Video Wall/Video Management System (VMS) upgrades, construction, system integration, system setup, network troubleshooting, and system detection support during the O&M phase. Mr. Cox is a Systems Engineer with 23 years of experience in ITS technologies, Communications, Fiber Optic technologies, Closed Circuit Television, Changeable Message Signs, Wireless Broadband Ethernet, Traffic Management Center systems integration and various Advanced Traffic Management Systems. Additionally, he has extensive background in the public sector, where he designed and maintained the Traffic Management Center for the City of Costa Mesa for over 10 years.

Mr. Ryan Miller will serve as Key Support Staff for Traffic Signal Synchronization. Ryan brings over 10 years of experience and has worked on multiple traffic signal synchronization projects in Orange County.

He is an expert in the use of Synchro, SimTraffic and Tru-Traffic software. Ryan has been our key and primary support staff member for the majority of our signal timing projects including OCTA’s Project P RTSSPs—working on traffic signal timing and synchronization from existing conditions to optimization, implementation, fine-tuning, and before/after studies including preparation of the final project report and continuing through the Operation, Maintenance and Monitoring phase. Ryan also serves as a Task Leader on the Garden Grove Boulevard RTSSP, and we are working closely with City of Orange staff 130
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(Jimmy Rocha). Ryan is primarily responsible for traffic signal timing and synchronization, coordination with City staff, implementation (if needed), fine-tuning, and before/after studies.

The following summarizes key team membersincluding their years of experience, names, position (within ADVANTEC), responsibility, availability, and project relevant experience. Our Task Leaders/Key Personnel are commitment to serve the City of Orange and the Partner Agencies for the entire duration of the project.

Name/ Years of Experience/ Responsibility/ Availability Relevant Project Experience

CARLOS ORTIZ, PE, TE, PTOE
YEARS OF EXPERIENCE: 33
POSITION: CHIEF OPERATING

OFFICER/PRINCIPAL
RESPONSIBILITY: PROJECT DIRECTOR
responsible for ensuring staff
availability and resources throughout
the life of the project. Provide QA/QC
prior to deliverables.

AVAILABILITY: 65%
 Garden Grove Boulevard (Orange County, CA)
 OCTA Ball Road Traffic Signal Synchronization
Program (TSSP)
 OCTA Kraemer-Glassell-Grand Traffic Signal
Synchronization Program (TSSP) CVAG
Regional Traffic Signal Synchronization, Phase
I and II (Coachella Valley, CA)

JOHN DORADO, PE
YEARS OF EXPERIENCE: 23
POSITION: SENIOR PROJECT MANAGER
RESPONSIBILITY: PROJECT MANAGER
will be responsible for coordination,
deliverables, and to support City staff
through all phases of the project. TASK
LEADER for the ITS DESIGN PS&E.

AVAILABILITY: 80%
 Garden Grove Blvd RTSSP (Orange County, CA)
 Fiber Optic Interconnect and CCTV Camera
Surveillance System Project (Orange, CA)
 East Chapman Traffic Signal Coordination
Project (Orange, CA)
 State College Boulevard/City Drive RTSSP
(Orange County, CA)
 Imperial Highway ITS and Signal Synchronization
(Norwalk, CA)
 CVAG Regional Traffic Signal Synchronization

JOSE GUEDES, TE
YEARS OF EXPERIENCE: 32
POSITION: SENIOR PROJECT MANAGER
RESPONSIBILITY: TASK LEADER for

TRAFFIC SIGNAL SYNCHRONIZATION
AVAILABILITY: 75%
 Los Alisos Boulevard RTSSP (Orange County, CA)
 Fairview Road TSSP (Costa Mesa, CA)
 Irvine Boulevard Regional TSSP (Irvine, CA)
 OCTA-Edinger Ave West. RTSSP (Orange County)
 Lancaster Citywide Signal Synchronization

JOHN COX
YEARS OF EXPERIENCE: 23
POSITION: SYSTEMS ENGINEER
RESPONSIBILITY: Key Support Staff for
ITS Design and PS&E, and TASK LEADER
for CONSTRUCTION SUPPORT.

AVAILABILITY: 70%
 Garden Grove Blvd RTSSP (Orange County, CA)
 Fairview Road TSSP (Costa Mesa, CA)
 CVAG Regional Traffic Signal Synchronization
 Imperial Highway ITS and Signal
Synchronization (Norwalk, CA)
 Citywide Fiber Optics Communication and
Signal System Upgrade (Lancaster, CA)
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Name/ Years of Experience/ Responsibility/ Availability Relevant Project Experience

RYAN MILLER
YEARS OF EXPERIENCE: 10
POSITION: PROJECT ENGINEER
RESPONSIBILITY: Key Support Staff for
Traffic Signal Synchronization
AVAILABILITY: 85%
 OCTA Garden Grove Blvd Traffic Signal
Synchronization
 Costa Mesa Fairview Road RTSSP Traffic Signal
Synchronization
 OCTA Los Alisos Blvd Traffic Signal Synchronization
 OCTA 2017 Corridor Operations Performance
Report
 Culver City Adaptive Traffic Control System and
Automated Traffic Signal Performance Measures
Our support staff: Besides the key staff, selection of qualified local team members is a key towards ensuring this project’s success, and we have selected a team of highly qualified and respected individuals with ITS, Traffic Engineering, and Signal Operation experience to assist, including:

Name/ Years of Experience/ Responsibility/
Availability
Expertise &
Value
Jonathan Delgado, PE
Years of Experience: 9
Position: Project Engineer
Responsibility: Support Staff for
ITS Design and PS&E, and
Construction Support
Availability: 80%
 CVAG Regional Traffic Signal Synchronization Program
 OCTA Los Alisos Blvd Traffic Signal Synchronization
 OCTA Bake Parkway Traffic Signal Synchronization
 City of Inglewood ITS Phase V Project
Madeleine Ortiz
Years of Experience: 7
Position: Project Engineer
Responsibility: Support Staff for
ITS Design and PS&E
Availability: 85%
 City of Costa Mesa Fairview Road Corridor Traffic Signal Coordination
 OCTA Garden Grove Blvd Traffic Signal Synchronization  City of San Clemente Camino Vera Cruz CorridorTraffic Signal Synchronization Project
 City of Inglewood ITS Phase V Project
Frank Gomez
Position: Project Engineer
Years of Experience: 10
Responsibility: Support Staff for
ITS Design and PS&E
Availability: 70%
 OCTA Garden Grove Blvd Traffic Signal Synchronization  Inglewood Intelligent Transportation System (ITS) Phase V Project, PS&E
 Imperial Highway Intelligent Transportation System (ITS) Project, PS&E
Joseantonio Hernandez
Years of Experience: 4
Position: Associate Engineer
Responsibility: Support Staff for
ITS Design and PS&E
Availability: 85%
 OCTA Garden Grove Blvd Traffic Signal Synchronization  CVAG Regional Traffic Signal Synchronization Program
 City of Norwalk Imperial Hwy Intelligent Transportation System
Rob Steaffens
Years of Experience: 32
Position: Senior Designer
Responsibility: Support Staff for
ITS Design and PS&E
Availability: 75%
 OCTA Garden Grove Blvd Traffic Signal Synchronization  CVAG Regional Traffic Signal Synchronization Program
 OCTA Los Alisos Blvd Traffic Signal Synchronization
 City of Norwalk Imperial Hwy Intelligent Transportation System
 City of Inglewood ITS Phase V Project
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Name/ Years of Experience/ Responsibility/
Availability
Expertise &
Value
Sanae Yasroubdoust
Years of Experience: 5
Position: Associate Engineer
Responsibility: Support Staff for
Traffic Signal Synchronization
Availability: 85%
 OCTA Garden Grove Blvd Traffic Signal Synchronization  OCTA Los Alisos Blvd Traffic Signal Synchronization
 City of Costa Mesa Fairview Road Corridor Traffic Signal Coordination
 Adaptive Traffic Control System (Culver City, CA)
Resumes for ADVANTEC’s key and support staff can be provided upon request.

1.2 OUR SUBCONSULTANT
Counts Unlimited, Inc. specializes in traffic data collection, and has been serving Southern California for the past 27 years. Headquartered in Riverside, CA, with an experienced fulltime staff of 15 employees, and a support staff of 25 employees, Counts Unlimited has teamed with ADVANTEC’s staff for the last 12 years, providing traffic counts and travel time study data. The most recent projects include: Garden Grove Boulevard Regional Traffic Signal Synchronization Program (RTSSP), Los Alisos Boulevard.

Name, Responsibilities, and Availability Relevant Project Experience

ABE CAMPOS
Years of Experience: 27
Responsibility and Tasks to Perform: Traffic Data Collection including peak hour turning movements, average daily
traffic counts, and travel time data collection for before and after studies.

Availability: 85%
 Garden Grove Boulevard RTSSP
 Los Alisos Boulevard RTSSP
 City of Norwalk Imperial Hwy Intelligent
Transportation System
 CVAG Regional Traffic Signal Synchronization
Program
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1.3 FIRM PROFILE
ADVANTEC Consulting Engineers, Inc. a
California Corporation, is a consulting firm
specializing in Traffic Engineering, Traffic
Signal Synchronization, Intelligent
Transportation Systems (ITS), Active
Transportation, Complete Streets, Public
Works, Smart Cities, Connected and
Automated Vehicle s (CAV) Technologies,
System Integration, and Construction
Management. ADVANTEC’s mission is to
provide quality engineering to the
community that would result in perceptible
improvements towards the quality of life,
safety, and efficiency of transportation.

Founded in 1998, our name espouses our
focus to capture ADVANCEMENTS in
TECHNOLOGY for the benefits of our clients,
thus providing innovative solutions that
meet the needs of our clients and the public
they serve. This year marks the 24th
Anniversary of ADVANTEC, and we have
earned a reputation for responsiveness to
the clients’ needs. We maintain our reputation by upholding our firm’s high standards of quality, client service, and professional integrity.

1.4 TECHNICAL EXPERTISE
We have prepared the following matrix outlining similar current projects and recently completed projects and their associated elements of work. The ADVANTEC Team has worked on similar ITS, RTSSP’s, and traffic engineering projects that includes upgrade or replacement of traffic signal equipment, legacy traffic signal and signal communication systems with state-of-the art traffic signal hardware, software, Ethernet communication systems with redundancy network systems; and other Intelligent Transportation Systems (ITS) including video/radar detection systems, closed circuit television (CCTV) systems, Wi-Fi/Bluetooth— Arterial Performance Systems, changeable message signs (CMS), Advanced Traffic Management Systems (ATMS), adaptive signal control systems, signal performance measures (SPMs), traffic signal timing and synchronization, and system integration and construction support.

PROVEN EXPERIENCE

FOR EVERY MAJOR

PROJECT ELEMENT
Local/ Federally Funded ProjectEnvironmental ServicesTechnology Evaluation / AssessmentSmart Traffic SignalsEthernet Fiber Optic/Wireless TechnologiesAdvanced Transportation Controllers (ATC)Advanced Traffic Management Systems (ATMS)CMS / DMS SystemsCCTV SystemsArterial Performance Measurements Systems (APEMS) - BluetoothTraffic Management Centers (TMC)CAV TechnologiesSmart Cities TechnologiesTraffic Signal Timing / Synchronization System Integration and Construction Support
OCTA Garden Grove
Blvd RTSSP
City of Costa Mesa
Fairview Road RTSSP
City of Irvine
Irvine Blvd RTSSP
ADVANTEC Firm Profile
Legal Name: ADVANTEC Consulting Engineers, Inc.

Services Offered:

Intelligent Transportation Systems
(ITS), Smart Mobility Solutions,
Connected and Automated Vehicles,
Smart Cities, Transit, Transportation
Planning and Engineering, Traffic
Engineering, Community Outreach
Year Founded: 1998
Headquarters: 1200 Roosevelt, Irvine, CA 92620
Other Offices: Coachella Valley; Diamond Bar
Los Angeles; Ontario; Palmdale
Total No. of
Employees: 42
Primary Contact/
Authorized
Representative:

Mr. Carlos Ortiz, PE, TE, PTOE
Project Director/Chief Operating
Officer and Principal
[email protected]
Mobile No.: 949-636-0646
Office No.: 949-861-4999
CA Dept of Industrial
Relations (DIR) No.: 1000011301
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PROVEN EXPERIENCE

FOR EVERY MAJOR

PROJECT ELEMENT
Local/ Federally Funded ProjectEnvironmental ServicesTechnology Evaluation / AssessmentSmart Traffic SignalsEthernet Fiber Optic/Wireless TechnologiesAdvanced Transportation Controllers (ATC)Advanced Traffic Management Systems (ATMS)CMS / DMS SystemsCCTV SystemsArterial Performance Measurements Systems (APEMS) - BluetoothTraffic Management Centers (TMC)CAV TechnologiesSmart Cities TechnologiesTraffic Signal Timing / Synchronization System Integration and Construction Support
City of Seal Beach
Seal Beach Blvd RTSSP
City of Culver City
Adaptive Control System
City of Inglewood ITS
Phase V
City of Norwalk
Imperial Hwy ITS
CVAG Phase I Traffic
Signal Synchronization
and Smart Region
CVAG Phase II Traffic
Signal Synchronization
and Smart Region

1.5 REPRESENTATIVE PROJECTS, REFERENCES, AND STAFF EXPERIENCE Detailed information of some of our representative RTSSP and ITS Projects are provided below. The project scope of work, innovative solutions, year of completion, project staff involved, client contact information, and relevance to this project are provided. 1 GARDEN GROVE BOULEVARD REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT, OCTA, GARDEN

GROVE, WESTMINSTER, ORANGE AND SANTA ANA, CA
Owner: ORANGE COUNTY

TRANSPORTATION AUTHORITY (OCTA)

CITY PROJECT MANAGER AND
REFERENCE:

Dai Vu, PE, City Traffic Engineer
714-741-5189
[email protected]
Project Type: Design-Build, ITS
Design, Signal Synchronization,
Corridor Maintenance
Funding Source: Measure M2 & SB1
(OCTA)
Dates of Service: Dec 2019 to
Present
 Concept-of-Operations
 Signal Synchronization
 PS&E / Equipment Procurement
 Traffic Management Center Upgrades
 System Integration
 Construction Management and Inspection

DESCRIPTION
ADVANTEC serves as the prime consultant and is responsible for the preparation of plans, specifications and engineer’s estimates (PS&E); procurement of new Intelligent Transportation Systems (ITS), traffic signal, fiber optic communication and networking, and Traffic Management Center (TMC) equipment; and providing signal synchronization for 34 signalized intersections crossing five jurisdictions from Valley View Street to Bristol Street for the Cities of Garden Grove (20 signals), Westminster (4 signals), Orange (1 signal), Santa Ana (1 signal), and Caltrans (8 signals) with additional intersections within ¼ mile away. The project also consists of maintaining cross-coordinated arterials, identifying the need for special plans and traffic responsive operations. This includes providing a Concept of Operations, and detailed analysis using Synchro and Tru-Traffic software for determining timing and coordination plans for AM, Midday, PM and weekend day peak hours. As part of the design-build project effort, ADVANTEC also serves as the Systems Engineer and provides construction management, inspection and oversight of our Contractor including system integration, testing and commissioning, and final approvals from the local agencies.

Project Outcome: This project is currently in the construction phase, which is scheduled for completion in August 2021. The before and after study results show improvements in all categories with travel time improvements: AM (11%), MD (19%), PM (9%), Sat (16%); delay reduction: AM (26%), MD (40%), PM (19%), Sat (34%); number of stops reduction: AM (26%), MD (45%), PM (15%), Sat (31%).
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Project Staff: Carlos Ortiz, John Dorado, Jose Guedes, John Cox, Ryan Miller, Sanae Yasroubdoust, Bryan Elenes, Rob Steaffens, Tony Hernandez, Madeleine Ortiz, Nick Park
2 FAIRVIEW ROAD TRAFFIC SIGNAL SYNCHRONIZATION, COSTA MESA, CA Owner: City of Costa Mesa

CITY PROJECT MANAGER AND
REFERENCE:

Jennifer Rosales
Transportation Service Manager
714-754-5032
[email protected]
Project Type: Design-Bid-Build,
RTSSP, ITS Design, Signal
Synchronization, Corridor
Maintenance
Funding Source: Measure M2
(OCTA)
Dates of Service: 2016 to Present
 Traffic Management Center Upgrades
 Signal Synchronization
 System Engineering
 Concept-of-Operations
 PS&E
 Construction Management and Inspection

DESCRIPTION
Scope of Services: The City of Costa Mesa, in partnership with the City of Santa Ana, was awarded a grant by OCTA RTSSP - Project P for the Fairview Road Traffic Signal Synchronization Project. The Fairview Corridor contains 34 signalized intersections between Garden Grove Boulevard and Newport Boulevard and runs 8.5 miles crossing the jurisdictions of Costa Mesa, Santa Ana and Caltrans. ADVANTEC was selected to conduct this DesignBuild project, which consists of updating timing parameters using latest CA-MUTCD, development of signal synchronization (34 signals), and includes the design and installation of:
wireless communications, Fiber-Optic cables, Video vehicle detection, GPS-based preemption, CCTV cameras, and replacement of cabinets and controllers. Project also includes a two-year operation and monitoring phase, with monthly travel time surveys and synchronization timing monitoring).

Project Outcome: The before and after study results show improvements in all categories with Travel Time improvements: AM (40%), MD (10%), PM (38%), Sat (7%); Delay reduction: AM (69%), MD (24%), PM (61%), Sat (17%); Number of Stops reduction: AM (63%), MD (26%), PM (53%), Sat (20%).

Project Staff: Leo Lee, Carlos Ortiz, John Dorado, Jose Guedes, Ryan Miller, John Cox, Madeleine Ortiz, Sanae Yasroubdoust 3 ADAPTIVE TRAFFIC CONTROL SYSTEM – SYSTEMS MANAGER AND CONSTRUCTION MANAGER, CULVER

CITY, CA
Owner: City of Culver City

CITY PROJECT MANAGER AND
REFERENCE:

Hong Wang, Senior Engineer
(310) 253-5604 | [email protected]
Mr. John E. Fisher, PE, PTOE (Consultant)
310-253-5613 | [email protected]
Project Type: Adaptive Control
System, Systems Manager and
Construction Manager
Funding Source: LA Metro
Transportation Improvement Program
(TIP)
Dates of Service: 2016 to 2021
 ITS Planning
 ITS Operations
 Adaptive Control System
 Open Architecture
 Detection Systems

DESCRIPTION
Scope of Services: Project consisted of coordinating with and monitoring the progress of implementation of Adaptive Traffic Control System (ATCS) including setup, installation, system integration, testing and commissioning, ensuring that all functional requirements for Culver City's ATCS that were defined in the "Concept of Operations" and "System Requirements" reports were properly met and implemented. ADVANTEC also assisted the City to develop an IP address scheme, reviewed updated signal timing parameters provided by contractor that are compliant with the latest version of California's Manual on Uniform Traffic Control Devices (CAMUTCD), reviewed and approved shop drawings, acceptance test plans, commissioning schedule, training agenda, and other documentations provided by contractor, and participated in the acceptance testing to verify that the system and functional requirements were met. ADVANTEC supervised and managed the fine-tuning of adaptive parameters by the ATCS vendor.

Project Outcome: Successful implementation of adaptive Transparity for City with positive compliments from city staff Project Staff: Leo Lee, Jose Guedes, John Cox, Ryan Miller 4 REGIONAL TSSP & SMART REGION PROGRAM, COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) , RIVERSIDE COUNTY, CA
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Owner: COACHELLA VALLEY

ASSOCIATION OF GOVERNMENTS (CVAG)
Owner’s Project Manager:

Mr. Eric Cowle
Project Manager
760-346-1127 [email protected]
Project Type: Smart Regional
Program; Regionwide ITS Deployment
Funding Source: Measure A,
Federal Funds, and Other
Dates of Service: 2016 to Present
 Technology Assessment / System
Engineering / ITS Technologies
 Regional Traffic Management Center
 Traffic Operations Centers
 Signal Synchronization
 Maintenance and Operations

DESCRIPTION
Scope of Services: CVAG has embarked on a major effort to advance the implementation of ITS in the Coachella Valley leading to the development of a smart region. As part of this program, ADVANTEC developed the Regionwide ITS Master Plan that will be used as a planning tool to prepare local agencies and CVAG for future emerging transportation technologies including nine Traffic Operation Centers (TOC), one Regional Traffic Management Center(TMC), connected and automated vehicles (CAV), Big Data, integrated corridor management (ICM), Mobility-as-a-Service (MaaS), Mobility on Demand (MOD), and Smart Cities initiatives.

ADVANTEC prepared final PS&E for Phase I and includes three major corridors and 138 signalized intersections. ITS elements consist of open architecture and state-of-the-art 2070 and NEMA ATC units with Application Programing Interface (API), Openly sharing Management Information Base (MIBs) at no cost to CVAG, Smart Closed-Circuit Television (CCCTV) systems with analytics, Arterial Performance Measurement Systems (APEMS), Changeable Message Signs (CMS), Video/Radar Detection Systems, secured Ethernet fiber optic communications and the Regional TMC and nine (9) local TOCs. Phase II-A consist of 22 corridors and 245 signalized intersections; and Phase II-B consist of 49 corridors and 275 signalized intersections.

Project Outcome: Project Phase I PS&E Completed October 2020 – Construction started May 2021), Phases II Completion 2024.

Project Staff: Carlos Ortiz (Project Manager), Leo Lee, John Dorado, Keith Rand, Jose Guedes, Ron Keith, John Cox, Ryan Miller, Jonathan Delgado, Madeleine Ortiz, Jose Antonio Hernandez, Bryan Elenes, Frank Gomez, Rob Steaffens 5 PHASE V INTELLIGENT TRANSPORTATION SYSTEMS (ITS) PROJECT, INGLEWOOD, CA Owner: CITY OF INGLEWOOD

CITY PROJECT MANAGER AND
REFERENCE:

Ms. Raquel Mendez, Senior Engineer
(310) 412-5333
[email protected]
Project Type: Design-Bid-Build, ITS
Design, Signal Timing Update,
Construction Support
Funding Source: LA Metro
Transportation Improvement Program
(TIP)
Dates of Service: Sept 2020 to
Present
 Utility Coordination
 Caltrans Coordination and Encroachment
Permit Approval
 PS&E
 Construction Support

DESCRIPTION
ADVANTEC serves as the prime consultant and is responsible for the preparation of plans, specifications, and engineer’s estimates (PS&E) including traffic signal timing updates and providing construction support services throughout the bidding and construction phases. The project improvements include, but not limited to, new closed-circuit television (CCTV) cameras, 2070 traffic signal controller and equipment upgrades, CCTV cameras, Bluetooth units, new communication hubs, traffic signal modifications, and fiber optic communications along five corridors. All ITS devices and traffic signals will be integrated to the City’s Traffic Management Center (TMC) where all systems can be managed and controlled by the TMC operator(s).

ADVANTEC was successful with obtaining Caltrans encroachment permit submittals and approvals. The work within Caltrans jurisdiction included fiber optic cable and conduit installation.

Project Outcome: This project is currently in the construction phase, which is scheduled for completion by Winter 2021/2022.

We have assisted the City with construction support services during the bid phase by answering questions from perspective contractors. The City will be selecting a Contractor for construction, where we will be providing construction support services until acceptance and project completion.

Project Staff: Carlos Ortiz, John Dorado, Jose Guedes, John Cox, Ryan Miller, Jonathan Delgado, Bryan Elenes, Madeleine Ortiz, Rob Steaffens, Frank Gomez
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SECTION 2 - PROJECT UNDERSTANDING AND APPROACH

2.1 PROJECT UNDERSTANDING
The City of Orange is requesting
proposals from qualified professional
engineering firms to prepare plans,
specifications, and engineer’s estimates
(PS&E) including bid and construction
support services, and to provide traffic
signal timing and coordination plans for
the Katella Avenue Signal Network
Extension project.

The purpose of this project is to enhance
safety and mobility, and to reduce
congestion and environmental impacts
of motorists traveling on the project
corridors. This will be accomplished by
expanding and upgrading the City’s fiber
optic communications network, implementing advanced ITS technologies, providing traffic signal controller upgrades, and implementing traffic signal synchronization. ADVANTEC will also identify opportunities to install new advanced ITS technologies at strategic locations to better monitor and manage the system. These improvements will expand the City's capability to monitor and immediately respond to traffic incidents, implement strategies to reduce congestion, and to effectively manage traffic from the City's Traffic Management Center (TMC) during the typical day or for other special events along major corridors throughout the City
The proposed project improvements include, but not limited to, installing fiber optic communications along two project corridors; new Econolite Cobalt Advanced Transportation Controllers (ATC); new Closed Circuit Television (CCTV) camera systems; a new emergency vehicle preemption (EVP) system; a new battery back-up system BBS; and new traffic signal cabinets.

The following summarizes the project corridors and type of improvements per location:

1. Katella Avenue between Tustin Avenue and Wanda Road
 Remove existing wireless communications along the corridor  Install fiber optic cable, conduit, pull boxes, splice vaults, and fiber optic equipment along the corridor
 Two Ethernet switches (Handy Street and Wanda Road)
 Two CCTV cameras systems (Handy Street and Wanda Road)

2. Santiago Boulevard between Arden Villas Drive/Santiago Boulevard and Robinhood Place  Install fiber optic cable and conduit from Katella Avenue to Meats Avenue  One BBS (Serrano Avenue)
 One EVP/GPS system (Serrano Avenue)
 Two traffic signal cabinets (Serrano Avenue and Meats Avenue)  Three Ethernet switches (Taft Avenue, Serrano Avenue, and Meats Avenue)  Three Cobalt ATC units (Taft Avenue, Serrano Avenue, and Meats Avenue) 138
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 Three CCTV cameras systems (Taft Avenue, Serrano Avenue, and Meats Avenue) Traffic signal timing and coordination plans will be implemented at six signalized intersections on Santiago Boulevard between Arden Villas Drive/Santiago Boulevard and Robinhood Place. These signals will be synchronized to allow better progression through the corridor and improve signal operations during the peak and non-peak hours.

Due to the proposed project improvements, it will require coordination Caltrans District 12 and the City of Villa Park. There will be new conduit and fiber optic cable installed within Caltrans jurisdiction on Katella Avenue between the SR-55 southbound and northbound ramps. This requires us to obtain a Caltrans encroachment permit in order to conduct the work. For the City of Villa Park, there will be new conduit and fiber optic cable installed within their right-of-way along some roadway segments on Wanda Road/Santiago Boulevard. In addition, the traffic signal at Arden Villas Drive/Santiago Boulevard is owned, operated, and maintained by the City of Villa Park. Although this project is not providing traffic signal equipment or communication upgrades in Villa Park, it will require their review and approval of the project plans, and adherence to the City's encroachment permit requirements for improvements within their jurisdiction. It will also require additional coordination to obtain buy-off on the new signal timing and coordination plans.

In order to achieve the project goals, the selected firm must have experience with this type of work and a complete understanding of the project elements involved; a plan for future proofing the system; an understanding of the City’s existing and proposed traffic signal, ITS, and communication systems; the proposed project elements and improvements; an understanding of local, state and federal requirements for these types of funded projects; and most importantly a methodical and innovative preliminary engineering and planning process to successfully complete the final design, preparation of bid documents, and implementation of synchronized traffic signals.

We assure that ADVANTEC is the best qualified firm to successfully deliver professional services for City’s Katella Avenue Signal Network Extension project. We will prove this by the following:
 ADVANTEC will demonstrate our understanding of the project elements involved, and how ADVANTEC’s approach benefits the City.
 ADVANTEC will provide our understanding of the preliminary project planning. This helps layout the foundation of the proposed improvements, but it does not solidify that every assumption for every improvement has been taken into consideration. ADVANTEC will make sure no stone and been unturned, and provide the City with advanced planning and provide other perspectives and innovative ideas that may have not been considered.
 ADVANTEC will illustrate how our preliminary engineering and planning process will determine the proper traffic signal equipment, ITS equipment, communication equipment, networking system configuration strategies; including other technologies to consider that will help the City monitor and control their traffic better.
 ADVANTEC will illustrate how our approach will maximize the amount of improvements that can be implemented within the funds allocated.
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 ADVANTEC will illustrate how our approach for synchronizing signals allows better progression through the corridor and improve signal operations during the peak and non-peak hours.  ADVANTEC will illustrate how our depth of resources and project team will successfully deliver the project on schedule and within budget.
 ADVANTEC’s Project Director, Project Manager, and staff has combined experience working with the City Orange on previous and current projects. This benefits the City by having a project team that designed and implemented their backbone fiber optic communications infrastructure, has a clear understanding of the City's latest technologies and equipment needs, and understanding the City's traffic signal timing and coordination preferences though our recent experience on the Garden Grove Boulevard RTSSP.
 ADVANTEC has recent experience working with Caltrans District 12, and has a proven approach to expedite Caltrans review and approval process to obtain an encroachment permit in a timely manner.

ADVANTEC has a thorough understanding and a proven process to successfully deliver the project improvements that provides the City of Orange with the tools to meet their project goals, which includes looking outside the box by identifying other potential improvement opportunities and services that goes beyond meeting the needs of this project and that can be applied to future projects.

3.2 Key Project Elements and Strategies
Based on our project understanding, we have identified some key project elements and proposed strategies leading to the successful completion of the project. It is essential to understand the following key project elements and strategies to facilitate the planning and design process. These key project elements may have an impact to the project if not properly addressed in the planning and design process.

The strategies that we propose will reduce potential project impacts including project delays; it will help expedite and facilitate the planning, design and completion of the improvements; and provide cost savings solutions to the City of Orange.

Field Review
Goal: To ensure consistency of the data collected during our field review and inventory, and evaluation of existing conditions.

Strategy: ADVANTEC’ssenior roadway and traffic signal/signal communications experts will conduct the field reviews. ADVANTEC uses standard field review forms and worksheets to ensure consistency of field review and inventory of traffic signal equipment.

ADVANTEC will perform an in-depth
field review of the traffic signal
equipment and communications (fiber
optic, wireless, etc.). Each item
inventoried will include an
identification number, description, and
an assessment of the condition while in
the field. ADVANTEC will use our
standard field review forms in order to
document this information in clear concise manner that will ensure consistency of the field review and inventory. ADVANTEC’s task leaders and team members that are assigned to conduct the field review and assessment are senior civil and traffic engineers. This benefits 140
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the City by providing results that are accurate and precise, which allows decision making about our next steps (e.g. recommended improvements) to be made concisely and made with confidence.

Utilities
Goal: Notify and coordinate with all utility companies at each project intersection and along the new fiber optic communication conduit/cable alignment.

Strategy: Coordinate with utility companies during the preliminary engineering and design phase in order to stay clear and/or identify potential utility impacts and provide alternative solutions.

This project will require close coordination with utility companies to avoid any conflicts during the construction and minimize utility relocations. Coordination with the utility companies will be required to determine the location of the existing utility lines along the corridor and project-signalized intersections, in order to provide proper vertical and horizontal clearance at locations where new improvements, including traffic signal poles, signal conduit, and new fiber optic communication conduit/cable. Field verification of other physical constraints must be addressed during the preliminary engineering and design phase in order to avoid change orders during construction. The image to the right shows a water meter box, that indicates a water line will be crossing at this location to the residential unit (home). This will be shown on our plans so the Contractor will locate and avoid the utility conflict. This is our typical approach for the entire project limits.

Fiber Optic Communication Improvements
Goal: Minimize conflicts and provide ease of installing fiber optic communications conduit, pull boxes, and splice vaults
Strategy: Provide a throughout field review, and utility coordination. Locate proposed improvement that are constructable and that minimizes impacts to existing conditions, such as ADA ramps, crossgutters, and utility or other underground conflicts ADVANTEC will recommend preferred placement of
fiber optic communications conduit, pull boxes, and
splice vaults. Our goal is to minimize additional work
that could be a result of the new fiber optic
communications location. During the preliminary
design phase, ADVANTEC will show the preferred
alignment and alternatives as necessary including
descriptions of potential impacts. We will work with the City to determine the best option along the project
limits. The image to the right shows a controller cabinet in the middle of the curb return. We will identify the
new splice vault at a location that will not impact the entire curb return or pedestrian ramp.
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Caltrans Encroachment Permit
Goal: Obtain Caltrans Encroachment Permit in a timely manner, and not impact our project schedule Strategy: Coordinate with Caltrans during the preliminary engineering and design this segment as the first order of work to accommodate their review time and approval process.

Based on our recent experience with
Caltrans District 12, they required
plan and profile of new conduit
crossing the street, Caltrans trench
requirements/details, and calling
out known elevations of utility
crossings. This was completed for
the Downtown Fiber Optic
Communications project along
Pacific Coast Highway (PCH), an
example is shown to the right. Since
we have the required notes, details
and call-outs, ADVANTEC will
expedite the encroachment review
process and it will not impact the
project schedule.

Traffic Signal Timing and Coordination Plans
Goal: 1) To enhance traffic efficiency through the corridor during peak traffic periods, non-peak periods and during construction/detoured traffic along Santiago Boulevard. 2) Ensure timing plans are conformance with the latest CAMUTCD standards. 3) Maintain cross-coordinated corridors.

Strategy: Review the existing traffic signal timing plans, observe existing conditions and prepare new timing and coordination plans. Update timing parameters to be in conformance with the latest CA MUTCD standards (as necessary). Coordinate with the project stakeholders (Orange and Villa Park) to obtain buy-off on the signal timing and coordination plans.

ADVANTEC will provide traffic signal timing and coordination plans for 6 signalized intersections along the Santiago Boulevard corridor. Five of the intersections are within the City of Orange's jurisdiction. One of the intersections is within the City of Villa Park's jurisdiction. One of the first orders of work is to coordinate with the project
stakeholders, and initiate dialog to understand their needs, and the project goals and objectives of the proposed
improvements. Our goal is to achieve trust and consensus between the stakeholders in order to obtain buy-off and successfully implement new traffic signal timing and
coordination plans. Meetings will be held prior to and during the development of the new signal timing plans at key stages in order share options and determine timing parameters and proposed cycle lengths. Traffic simulations will also be used to facilitate our findings in the office and at our meetings.

ADVANTEC will ensure the new timing plans are compliance with latest CAMUTCD requirements. Typically the updated timing parameters include: Pedestrian Clearance; Yellow Clearance; All Red; and Bicycle 142
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Minimum Green times. ADVANTEC will develop a traffic model using Synchro software along the project corridor (6 intersections) in order to provide the new traffic signal timing and coordination plans.

ADVANTEC will also provide support during implementation (and implement if needed) and provide observations and fine-tuning of the new traffic signal timing and coordination plans.

2.2 UNDERSTANDING EXISTING CONDITIONS, POTENTIAL CHALLENGES AND SOLUTIONS,

AND THE PROPOSED IMPROVEMENTS
Based on our project understanding and key project elements and strategies, ADVANTEC has a thorough understanding and a proven process to successfully deliver the project improvements, and provides the City of Orange with the tools to meet their project goals.

In preparation for this proposal, ADVANTEC conducted a thorough field review, and the following summarizes our understanding of the existing conditions, potential challenges and solutions, the proposed project improvements, and design options to consider. . ADVANTEC will work with the City to explore any design options during the preliminary engineering phase in order to determine if these improvements are within the allocated funds.

Table 2.1 shows our understanding of the existing equipment per intersection. Table 2.2 shows the recommended project improvements per the RFP.

Table 2.1 - Existing Equipment Per Intersection
Description
Intersection
Katella Santiago
TustinHandyWanda/SantiagoSantiago/Arden Villas (City of VP)TaftSerranoMeatsVillarealRobinhood Existing
Cabinet Type P Type P Type P Type P Type P Type P Type P Type P Type
P-44
Sidemounted
BBS
Cabinet
Yes Yes Yes 4 batteries
in TS cabinet Yes - Yes Yes -
Existing
Controller Cobalt Cobalt
Cobalt Multisonics
820
Econolit
e ASC/3-
2100
Econolite
ASC/3-
2100
Econolite
ASC/3-
2100
Econolite
ASC/3-
2100
Econolite
ASC/3-
2100
Home Run
Pull box 6E 6 6E (1-2"C empty) 6 6 6 6 6 6
Conduit
entering
cabinet
2-3", 1-
4", 1-2"
2-3",
1-2"
2-4", 1-
2"(pwr), 1-
2"(empty)
2-3", 1-2" 2-3", 1-1
1/2" 2-3" 2-3", 1-1" 2-3", 1-1" 2-3", 1-1"
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Description
Intersection
Katella Santiago
TustinHandyWanda/SantiagoSantiago/Arden Villas (City of VP)TaftSerranoMeatsVillarealRobinhood Existing
MMU
Econolite
MMU16E
EDI
MMU
2-
16LEi
p
Econolite
MMU-16E
EDI SSM12LWE
Econolit
e MMU16E
IDC LCD12PIDC LCD12PIDC LCD12P
Econolite
MMU2-
16LEip
Existing
VDS
Gridsmar
t (2)
Grids
mart Gridsmart (2) Iteris Next - - - - -
Existing
GPS EVP Yes Yes Yes - Yes Yes Yes - -
Existing
Wireless
Radio
Yes (EB)
Yes
(EB &
WB)
Yes (NB &

WB) - - - - - -
Existing

CCTV COHU - - - - - - - -
Ethernet
Switch
Etherwan
EX71802
Adam
-6520 Adam-6520 - - - - - -
Existing
APS Polara - - - - - - - -
Existing 8"
Vehicle
Heads
- - - - - 6 ea (All
direction)
2 ea (NE,

SW) - -
Table 2.2 - Proposed Project Improvements Per Intersection Item Description
Intersection
Katella Santiago
TustinHandy
Wanda/SantiagoSantiago/ Arden Villas (City Of
Villa Park)
TaftSerranoMeatsVilla RealRobinhood
1 Battery BackUp

2 TS2 Cabinet  
3 Cobalt
Controller
  
4 Extended
Foundation
 
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Item Description
Intersection
Katella Santiago
TustinHandy
Wanda/SantiagoSantiago/ Arden Villas (City Of
Villa Park)
TaftSerranoMeatsVilla RealRobinhood
5 EVP GPS 
6 Etherwan
Switch
    
7 Encom Radio
(Removal)
  
8 Conduit &
Fiber
      
9 Fiber Optic
Splice Vault
    
10 Coyote
Enclosure
    
11 Patch Panel     
12 CCTV     
Figure 2.1 illustrates our understanding of the existing conditions and proposed CCTV, EVP, and fiber optic communication improvements. It also shows 1) communications design options to consider on Santiago Boulevard between Meats Avenue and Robinhood Place, 2) areas that require coordination with Caltrans and City of Villa Park, 3) our tie-in point at Tustin Street and Katella Avenue, 4) potential use of existing 4" conduit that was verified in field on Katella Avenue between Tustin Street and the SR-55 southbound ramps, and 5) removal of existing wireless radios on Katella Avenue. 145
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Figure 2.1 - Proposed Project Improvements Per Intersection Based on our field review and our understanding of the proposed project improvements, Table 2.3 summarizes our concerns and solutions at some of the project intersections.

Table 2.3 - Concerns and Solutions
Location @ Concern/Note Solution
Katella Ave at
Hardy
Existing controller is located within the curb
return, and conduit fill entering the cabinet
needs to be analyzed.

Consider installing the splice vault on far side
of the street and use existing conduit to
enter cabinet.

Santiago Blvd/
Arden Villas
This intersection has an old/legacy
controller (Multisonics).

Consider upgrading the controller and
provide a GPS clock in order to synchronize
the time.
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Location @ Concern/Note Solution
(City of Villa
Park)
Santiago Blvd
at Taft Ave
Existing controller is located within the curb
return, and conduit fill entering the cabinet
needs to be analyzed.

Consider installing the splice vault on far side
of the street and use existing conduit to
enter cabinet.

Santiago Blvd
at Serrano
Ave
Existing controller is located within the curb
return, there is minimal space, and conduit
fill entering the cabinet needs to be
analyzed.

Delay project due to SCE.

Consider installing the splice vault on far side
of the street and use existing conduit to
enter cabinet.

Consider using the existing foundation
without modifications
Coordinate with SCE as one of the first orders
of work.

Meats Ave Delay project due to SCE. Coordinate with SCE as one of the first orders of work.

2.3 CORRIDOR CHARACTERISTICS
This project covers the 1.3 mile segment of Santiago Boulevard which stretches from Santiago Boulevard/ Arden Villas Drive in the City of Villa Park to Robinhood Place in the City of Orange. The corridor includes 6 signalized intersection under two jurisdictions: City of Villa Park (1 intersection) and City of Orange (5 intersections).

Santiago Boulevard is a north/south corridor provides direct access Katella Avenue to the south, provides direct access to the SR-55 freeway to the north as well as Nohl Ranch Road/Lincoln Avenue. In addition, Santiago Boulevard primarily runs parallel to and is on the east side of the SR-55 freeway.

Figure 2.2 illustrates the project corridor limits, corridor characteristics, and nearby schools. 147
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Figure 2.2 - Project Corridor Characteristics

LAND USE AND ITS EFFECTS
This corridor primarily serves a residential areas, and access to east-west roadways, primary arterials and the SR-55 freeway as shown in Figure 2.2. Traffic from the residential areas create an outflow towards the adjacent freeways and crossing arterials during the morning peak periods, and a reverse inflow during the afternoon peak periods.

The project corridor serves four schools that are located within a half mile of the corridor:
 Orange Lutheran High
School
 Villa Park High School
 Serrano Elementary
School
 Cerro Villa Middle School
These schools generate notable volumes of traffic Santiago Boulevard during the arrival and dismissal times. Santiago Boulevard provide direct access to Orange Lutheran High School, Serrano Elementary School, and Cerro Villa Middle School.

Schools usually attract high volumes of vehicular and pedestrian traffic in short periods of time (30 to 45 minutes) in the morning and early afternoon. The school morning peak typically coincides with the peak commute period (6:00 a.m. to 9:00 a.m.), whereas the school early afternoon peak (2:00 p.m. to 3:00 p.m.) happens between the midday (11:00 a.m. to 2:00 p.m.) and evening peaks (4:00 p.m. to 7:00 p.m.).

ROADWAY CHARACTERISTICS
The project corridor starts at Santiago Boulevard/ Arden Villas Drive in the City of Villa Park, as a 4-lane roadway with protected left turn pockets, except Villa Real Drive and Robinhood Place have permissive left turns, and split phase operations are provided for outbound traffic from Robinhood Place. There are dedicated bike lanes along the entire length of the corridor and parking is not allowed on both sides of the street. The posted speed limit is 35 miles/hour.
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No right turn on red signs are posted in the northbound and southbound direction at Taft Avenue.

No through movement signs (Mon-Fri from 7:30 AM to 8:30 AM) are posted in the eastbound direction at Serrano Avenue.

TRAFFIC CONDITIONS
The traffic patterns and volumes along the Santiago Boulevard corridor are heavily influenced by its proximity to schools, and access to east-west arterials and SR-55. Since it runs parallel with the SR-55, t may also be used as an alternate route if there is an incident on the freeway.

ADVANTEC has performed a preliminary analysis of existing operational traffic conditions and developed solutions to address them. The Table 2.4 lists the typical traffic conditions found at several signalized intersections along the corridor and potential solutions to improve traffic operations and safety.

Table 2.4 - Existing Traffic Conditions: Concerns and Solutions Location @ Concern/Note Solution
Santiago Blvd/
Arden Villas
(City of Villa
Park)
School Crossing. Villa Park High School to
the east (secondary access).

Primary traffic is on the east leg (Santiago
Blvd in the east/west direction). Operates
like a T-intersection.

Heavier outbound traffic in the AM.

Heavier inbound traffic in the PM.

Consider school traffic patterns during arrival
and dismissal times.

Consider "Advanced Walk/Lead Pedestrian
Interval (LPI)" or other treatment for
pedestrian safety. LPI allow peds or bicyclists
time to begin crossing (typically 3-7 sec),
while all other movements have a red.

Consider re-service of left turns if opposing
traffic allows
Taft Ave Villa Park High School to the east (primary
access). Heavier traffic in SB direction, but
each direction has moderate traffic.

No right turn on reds (all directions).

Taft Avenue provides access to Tustin
Street, west of SR-55 freeway.

Consider school traffic patterns during arrival
and dismissal times.

Consider "Advanced Walk/Lead Pedestrian
Interval (LPI)" or other treatment for
pedestrian safety.

Serrano Ave School Crossing. Serrano Elementary
School and Cerro Vila Middle School to the
east (primary access).

Heavier traffic during school arrival and
dismissal times.

Heavier traffic in the NB and WB direction.

Account for capacity reduction if Ped
volumes are high. Consider school traffic
patterns during arrival and dismissal times.

Consider "Advanced Walk/Lead Pedestrian
Interval (LPI)" or other treatment for
pedestrian safety.

Consider no turns on red during school hours.

Meats Ave 8-phase signal with protected left turns
and short left-turn pockets (100 ft) on E/W
approaches.

Heavier traffic in the NB and SB direction.

Meats Avenue provides access to Tustin
Street, west of SR-55 freeway.

Provide adequate coordination splits for E/W
left turn phases to avoid left turn spill over
into through lanes. Consider re-servicing E/W
left turn during same cycle.

Villareal Drive T-Intersection. Permissive left turns on SB and WB approaches. Short SB left-turn
pocket (60 ft).

Consider using half-cycle length during
coordinated periods to decrease delays to
Villareal approach.
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Location @ Concern/Note Solution
Heavier outbound traffic in the AM.

Heavier inbound traffic in the PM.

Consider use of “Flashing Yellow Arrow” or
Protective-Permissive for SB left-turn.

Robinhood
Place
Permissive phasing on all approaches.

Slight offset alignment on Robinhood
direction (N/S).

Provides access to residential
neighborhood.

Consider using half-cycle length during
coordinated periods to decrease delays to
Robinhood approaches.

Pedestrian Activity: Pedestrian traffic is an important factor on Santiago Boulevard, due to the residential areas and schools along the corridor. . Overall, in the development of signal coordination, we have to manage the competing interests of providing continuous flow of traffic on the main street, providing adequate time for pedestrians to cross the street, and minimizing the wait time for side street traffic.

ADVANTEC will analyze pedestrian counts at these intersections, and our timing plans will ensure that the pedestrian splits (walk + flashing don’t walk time) are completely covered within the vehicle splits time so that coordination can still be maintained along the corridor.

Bicycle Activity: Bicycle traffic is an important factor on Santiago Boulevard, due to the residential areas, and schools along the corridor. There are Class I bike lanes along the entire corridor, and bike lanes are also provide on cross-streets. Overall, in the development of signal coordination, we have to manage the competing interests of providing continuous flow of traffic on the main street, providing adequate time for bicyclists to cross the street, and minimizing the wait time for side street traffic. ADVANTEC will analyze bicycle counts at these intersections, and our timing plans will ensure that the bicycle timings are completely covered within the vehicle splits time so that coordination can still be maintained along the corridor.

Need for Special Plans and Traffic Responsive Operations: – Land uses that can cause off-peak traffic surges include schools and events. This results in inadequate amounts of green time for side streets during these periods and associated cycle failures. ADVANTEC will work with the City and evaluate the use of Traffic Responsive Operations for traffic signals adjacent to these special land uses. Traffic Responsive can better manage sudden peaks in traffic caused by incidents or special events. 150
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2.4 SCOPE OF WORK
This section provides ADVANTEC’s detailed approach and scope of work program to complete the City of Orange’s Katella Avenue Signal Network Extension Project. We have developed our scope of work by task, subtask and deliverables based on the following professional services indicated in the RFP and Addendum No. 1, the project elements and from our project understanding and approach:
 Project Management, Coordination, and Meetings
 Data Collection and Field Review
 Utility Coordination
 Corridor “Before” Study
 Engineering Design and PS&E
 Signal Timing Optimization (and Implementation as an Option)  Corridor “After” Study
 Construction Support Services
We will coordinate with City staff at the onset of the project to discuss project goals, objectives, constraints, requirements and schedule with a clear path to success. Our project understanding, project management approach, quality assurance and quality control methods ensure on-schedule on-budget project delivery with the highest quality of work for the following scope of services.

TASK 1: PROJECT MANAGEMENT, COORDINATION, AND MEETINGS
ADVANTEC will provide project management activities through all the aspects of the project including project administration, monthly progress reports, invoices, and thorough quality control. ADVANTEC will prepare a detailed work plan, project schedule and prepare progress reports. The monthly progress reports will include accomplished tasks for the month, anticipated progress for the next month, pending issues and schedule completion target dates.

ADVANTEC will schedule and conduct a kick-off meeting with the City to discuss the overall project, planning and design objectives, constraints, requirements, stakeholders’ participation, project schedule, develop action items, and understanding next steps. During the kick-off meeting, ADVANTEC will coordinate with City staff to determine if we need to assemble a Project Development Team (PDT).

ADVANTEC will schedule and conduct meetings for project status and to review comments for milestone submittals to ensure all City staff and stakeholders are aware of the project status, critical milestones and decision points including review of project schedules, planning activities, concepts, design, and specifications. ADVANTEC will prepare and distribute meeting agendas, meeting minutes, and an action item matrix to the project team for each meeting that is held. It is anticipated that meetings will be scheduled for comment and review of the preliminary design plans and estimates, and the 60%, and 90% PS&E submittals. For this task, we propose to conduct the kick-off meeting and up to three (3) meetings at City Hall. It is anticipated that City staff, and other stakeholders and/or their design team will be attending these meetings.

ADVANTEC will also coordinate with City’s Project Manager to set up bi-weekly conference calls in order to provide up-to-date project status, discuss any concerns or issues, and follow-ups on any requests or action items. This has been a successful project management strategy, it keeps everyone on same page, 151
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and it helps develop a team relationship that contributes to the success of this project with quality work, and on-schedule within budget performance.

Caltrans Encroachment Permit – ADVANTEC will coordinate with Caltrans District 12 to obtain buy-off on the proposed improvements, encroachment permits review and approvals at for the SR-55 SB On/Off Ramps at Katella Avenue and SR-55 NB On/Off Ramps at Katella Avenue. To help expedite the process, this requires early coordination with Caltrans staff including follow-ups for all submittals. This includes obtaining Caltrans permit number – to be shown on the project plans – including submittals per Caltrans requirements.

City of Villa Park Encroachment Permit and Signal Timing – ADVANTEC will coordinate, prepare and submit applications to conduct work in the City of Villa Park. There is one signalized intersection under City of Villa Park jurisdiction along the project corridor. We assume no-fee encroachment permits from the agency. ADVANTEC will also coordinate with the City on the signal timing implementation.

Task 1 Deliverables:
 Project administration, management and
coordination
 Kick-off meeting attendance
 Three (3) meetings at City Hall
 Monthly Invoices and Progress Reports
 Prepare agendas and meeting minutes
 Caltrans Encroachment Permit
TASK 2: DATA COLLECTION AND FIELD REVIEW
SUBTASK 2.1 DATA COLLECTION
ADVANTEC will collect and analyze traffic signal timing sheets, as-built plans and other data necessary to thoroughly document existing traffic conditions in the project area and be able to develop optimal time-of-day traffic signal coordination plans.

DAILY TRAFFIC COUNTS AND TURNING MOVEMENT COUNTS
ADVANTEC will collect 7-day, 24-hour Average Daily Traffic (ADT) counts at 3 locations (at half-mile spacing).

ADVANTEC will also collect 2-hour intersection turning movement count data (vehicle + pedestrian + bike) for AM, Midday, and PM, for each of the 6 project intersections. The peak period hours will be determined based on ADT and in consultation with City staff.

SUBTASK 2.2: FIELD REVIEW
ADVANTEC will coordinate with City staff, collect and review available data for use and reference associated with the project proposed improvements including ATC controllers, fiber optic communications, and associated elements.

In addition, ADVANTEC will coordinate with City staff for the communication link at Tustin Street and Katella Avenue. We will work with the City to provide redundancy communications to the City‘s network and to provide complete connectivity to the City’s TMC. 152
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ADVANTEC’s Senior Traffic Engineers/Field Technicians will conduct a thorough field review at each project signalized intersection and along the project area. Our field review will consist, but not limited to collecting the following:
 All roadway features including curb lines, property lines, edges of pavement, edges of paved sidewalks, curb returns, curb ramps, driveways and bus pads
 Striping, street lighting, and power poles
 Traffic signal equipment
 Communication type and associated equipment (e.g.

Ethernet switches, fiber distribution units, splice closures, fiber optic cable, terminal servers, fiber optic modems, wireless radio and equipment, twist-pair/copper cable, termination blocks, etc.)  Communication conduit sizes, pull boxes, conduit sweeps, and cables  Existing ITS equipment
 Nearby underground utilities, cabinets, sub-structures, basements and vaults; and nearby aboveground structures (including bus shelters), aboveground cable and permanent street furniture
 Other field conditions that might affect a design decision  Inventory of the traffic management system servers, communication equipment, and workstations located at the City Corp Yard
 ADA compliance and constraints
 Roadway geometry and lane configurations, lengths of turn pockets  Existing signal phasing and timing, speed limits, and major sources/sinks of traffic Upon completion of the above items, ADVANTEC will identify potential constraints that may be encountered in relation to the proposed improvements. This information will be used to prepare base mapping and proposed improvements at the project improvements. This information will also be used as our foundation for our inventory and assessment of existing conditions, recommended improvements and preparation of the project plans.

Task 2 Deliverables:
 Project survey, field review notes, and
photos.
 Data collection inventory matrix
 ADT counts (3 segments)
 Intersection turning movement counts
(6 intersections)
TASK 3 UTILITY COORDINATION
Utility notification and coordination will be required to ensure quality design and help eliminate utility conflicts during construction. Utility notifications will be provided to the various utility owners within the sphere of the project; the notifications will be prepared using the City’s letterhead. ADVANTEC will request locations for existing and proposed underground and overhead utilities, including high risk utilities. The utility information provided by the agencies will be delineated on the plans based on their record drawings and our field review. The location of our proposed improvements will take into consideration of the existing utilities. In the event of any utility conflicts, ADVANTEC will coordinate the relocation of all utilities affected by the project. Our goal is to relocate their facilities prior to the start of construction of the project improvements. ADVANTEC will compile all utility coordination and information in a Utility Notification Log to include dates of notification, persons/utility notified and responses from the utility company. Letters 153
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will be sent to the utility companies requesting their review and verification of their facilities during the preliminary and final plan submittals to obtain their concurrence with the information shown on the plans.

Copies of this information will be updated upon receipt and provided to the City of Orange at the scheduled project meetings and/or as the information has been received. ADVANTEC will conduct utility coordination throughout the preliminary and final design phases of the project. ADVANTEC will send out preliminary notice of construction with two (2) set of plans to all utility contacts via certified mail. It is our understanding that the City will send out Final Notice of Construction to utility owners.

Please note ADVANTEC’s fees do not include fees or costs associated with the processing and collection of as-built plans or documentation from the utility companies. Typically, fees are waived when submitting utility requests using the City’s letterhead.

Southern California Edison (SCE) Coordination –ADVANTEC will coordinate with SCE for design and installation of new or upgraded services for the proposed cabinet at up to 2 locations per the RFP.

ADVANTEC will verify with SCE service point location and other SCE service requirements. To help expedite the process, this requires early coordination with SCE staff, and will be one of our first orders of work.

ADVANTEC will pay SCE design and installation fees for reimbursement by the City.

Task 3 Deliverables:
 Utility notification and coordination
 Utility letters and utility plans
 Utility coordination matrix
 SCE coordination
TASK 4 CORRIDOR “BEFORE” STUDY
The Before Study will consist of an Arterial Travel Time Study and will be conducted prior to implementation of new
optimized synchronization timing plans. Information
regarding the Measures of Effectiveness (MOE) will be
gathered through the arterial to generate a baseline for comparison to the After Study. A Before Study will be
submitted for each of the three time periods: AM, Midday and PM. The study will include five runs in each direction of travel. Trip log files will be provided to City in Tru-Traffic format.

Task 4 Deliverables:
 Before Study directional data and results in Microsoft Excel format  Tru-Traffic Version 10 Before Study files and Trip log files TASK 5 PLANS, SPECIFICATIONS AND ESTIMATES (PS&E)
ADVANTEC will provide preliminary and final design engineering services for the preparation of PS&E of various traffic signal equipment, intelligent transportation systems (ITS), and communications upgrades, as indicated in the RFP. ADVANTEC will work directly with the City and Partner Agencies, and Caltrans at the outset of conceptual design to identify the most cost effective and efficient approach to design plans.

We will coordinate with the City and participating agencies to assess special construction requirements 154
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necessary to complete the project. The following summarizes our scope of work under this task to complete bid ready documentation (PS&E) to be advertised for award and construction.

FINAL ENGINEERING – PS&E (60%, 90% AND FINAL SUBMITTALS) ADVANTEC will advance the design to the preliminary and final PS&E stages (60%, 90% and Final Submittals). The project improvement plans will conform to City of Orange requirements and will be prepared in AutoCAD at 1”=20’ scale at selected signalized intersections with blow-up details at 1”=10’ scale, and at 1”=40’ scale for fiber optic cable/conduit improvements with blow-up details at 1”=20’ scale on 22”x34” City of Orange title block. The PS&E will also be in conformance City of Orange requirements and standards. All plans will be prepared by a registered Civil Engineer in the State of California. Based on our assessment of the proposed improvements and associated details, we have determined this project will require approximately 16 plan sheets. The following table provides a breakdown of the number of sheets, the types of plans, and work or information associated with each plan.

Description Scale No.

Sheets
Title Sheet No scale 1
Construction Notes and Legend No scale 1
Traffic Signal Improvement Plans (2 Locations) 1:20 2
Fiber Optic Communication Plans 1:40 6
Project Improvements/Communications Schematic Plan No scale 1 Detail Sheet: Fiber assignment details No scale 2
Detail Sheets: Trenching, pull box, conduit sweeps, controller cabinet, CCTV
No scale 2
Detail Sheet: For Caltrans Encroachment Permit Approval No scale 1 TOTAL 16
The following summarizes the layout for each plan type and details associated with each sheet:

Title Sheet - ADVANTEC will prepare a project title sheet. The project Title Sheet will include project title, vicinity map, general notes, benchmark with basis of coordinates, dig alert information, list of utility companies with contact name and telephone number, sheet index, and legend of symbols.

Traffic Signal Improvement Plans - ADVANTEC will prepare traffic signal improvement plans for two new cabinet locations. The traffic signal improvement plans are provided due to the type of improvements that require adequate details of the project intersection, and to ensure it clearly shows the Contractor how to install and setup traffic signal, communication, and ITS equipment.

The types of improvements typically include the combination of CCTV cameras, video detection systems, Ethernet Switches, advanced transportation controller (ATC) units, pedestrian push buttons, countdown pedestrian heads, EVPs, conduit and pull box replacement, and other as indicated in the RFP.

The plans will include all base mapping, as-built information and utilities, and all existing and proposed traffic signal, and ITS improvements including modified conductor schedules, construction notes, and any 155
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details necessary to facilitate the installation and construction of the project improvements. The traffic signal modification plans will be prepared at 1”=20’ or 1”=40’ scale.

Communication and ITS Schematic Plan - ADVANTEC will
prepare a detail sheet of the TMC equipment and
communication between existing equipment and proposed
enhancements for a fully operational and control of field equipment. This includes the project corridor that illustrates the general location of each traffic signal controller cabinet, ITS elements, field communication hub cabinets, and connection to each TMC including the communications type and link. This is important because it gives the City an “at a glance”
understanding of the communication layout.

Fiber Optic Communication Plans - ADVANTEC will prepare the fiber optic communication plans. The communications plans will include all base mapping from our field review, as-built information, and utilities including the specified border, title block, signature block, and construction notes, and any construction details necessary to facilitate the installation of the project improvements. The communication system plans will be prepared in AutoCAD at 1” =40’ scale with blow-ups at 1” =20’ scale and in accordance with standards set forth by each City. All plans will be prepared by a registered Civil Engineer in the State of California.

Detail Sheet: Fiber Optic Assignment Plans - ADVANTEC will prepare a detail sheets for fiber optic cable assignment details. This will show how each strand is spliced and linked to each traffic signal, communication hub, and City’s TMC.

This will be provided for each City per the project
improvements. It will show the fiber strands that are not used and can be reserved for future connections. This is a key project component because it allows the City to know how many fiber strands are being used and its connection to each field element. This information is critical to trouble shooting, modifying and expanding the system.

Other Detail Sheets: Trenching, pull box, conduit sweeps, controller cabinet, and CCTV - ADVANTEC will prepare other details sheets for the work related to the traffic signal improvements, ITS, and the fiber optic communications. This includes, but not limited to, trenching details, pull box placement detail, conduit sweep details, conduit entering controller cabinet foundation details, controller cabinet layout, and CCTV camera. Construction notes and other details will be provided to facilitate the project improvements.
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Detail Sheet - For Caltrans Encroachment Permit Approval - Based on our recent experience with Caltrans District 12, they required plan and profile of new conduit crossing the street, Caltrans trench requirements/details, and calling out known elevations of utility crossings. A sample plan is provide below:

Technical Specifications - ADVANTEC will prepare the project Technical Specifications and Bid Documents for the proposed project and the associated improvements based on the City's requirements. The technical specifications will include a project description, preparation of bid schedules, bid item descriptions, payment methods, special provisions, technical specifications, and any specification detail sheets or standard plans. ADVANTEC will also include specification requirements, defining the contractor testing and acceptance plan for the Ethernet communications network, and establishing performance metrics using industry-standard testing procedures. ADVANTEC will also include functional specifications for each City’s selected systems including requirements for the proposed hardware and software to fully installed, configured, integrated, tested, and commissioned to the manufacturer's specifications, and the project plans.

Construction Quantity Take-offs and Construction Cost Engineer’s Estimates - ADVANTEC will prepare construction quantity take-offs and construction cost engineer’s estimates for the proposed improvements. The unit costs will be based on current cost data and historical cost data associated with the identified bid items. Preliminary and final quantities and construction cost estimates will be provided to the City.
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Task 5 Deliverables:
 Preliminary Plans
 PS&E at 60%, 90%, and Final Mylars (16 sheets)
 Electronic files (PDF) and full-size bond
copies (up to 2) will be provided for each
submittal and AutoCAD files for final
TASK 6: SIGNAL TIMING OPTIMIZATION AND IMPLEMENTATION

PROPOSED NETWORK MODELING
ADVANTEC will evaluate existing timing conditions and develop optimized signal timing plans for AM, Midday, and PM periods using Synchro v11 software. The Synchro model will reflect existing roadway geometry. It will contain the traffic counts collected at the onset of this project and will be used to develop signal timings that reflect current traffic conditions.

BASIC TIMING PARAMETERS REVIEW
ADVANTEC understands that each agency has its own guidelines and preferences for basic timing parameters, including walk, pedestrian clearance, yellow, all red, and bicycle clearance. ADVANTEC will prepare an Excel table with data for each intersection, both existing and proposed pedestrian walk, pedestrian clearance, yellow change, and all red clearance intervals based on agency’s preference and guidance. ADVANTEC will receive written approval of final recommended basic timing parameters from l agencies prior to proceeding with optimization of the corridor.

Task 6.1 Deliverables:
 Proposed Synchro model (Version 11) with optimized timing parameters  Proposed Tru-Traffic model (Version 10) with optimized timing parameters  Implementation-ready timing sheets with optimized timing parameters and plans SUBTASK 6.2: TIMING IMPLEMENTATION (OPTIONAL)
Upon approval of the optimized signal timings, ADVANTEC will implement, or assist city staff in the implementation of new signal timings plans at the Traffic Management Center or direct implementation at the intersection. ADVANTEC will implement and fine-tune the timing plans by performing field checks and keep City staff informed in writing of the implementation progress. ADVANTEC will drive the corridor and use Tru-Traffic software (and GPS antenna) configured with the implemented Cycle/Offset/Split information, to assess in real-time if signals are operating according to desired timing plans.

Upon completion of fine-tuning phase, ADVANTEC will incorporate all changes and resubmit Synchro files, Tru-Traffic files, timing plans and tables with final implemented data.

Optional Task 6.2 Deliverables (OPTIONAL):
 Final Fine-Tuned Synchro files (Version 11)
 Final Fine-Tuned Tru-Traffic Version 10 files
TASK 7: CORRIDOR “AFTER” STUDY
Upon completion of the Implementation and Fine-Tuning Phase, an After Study will be prepared and submitted. The After Study consists of an Arterial Travel Time Study which will follow the same procedures and requirements of the Before Study. An After Study will be submitted for each of the three (3) time periods: AM, Midday and PM.
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ADVANTEC will prepare an After Study Technical Memorandum comparing the results of the After Study in relation to the Before Study baseline. This comparison will be utilized to determine the effectiveness of the final proposed timing plan. ADVANTEC will provide directional data and results from Microsoft Excel format, in both electronic and hard copy format.

Task 7 Deliverables:
 After Study directional data and results in Microsoft Excel format  After Study Technical Memorandum.

TASK 8: BID SUPPORT AND CONSTRUCTION SUPPORT
ADVANTEC will provide bidding support for the construction plans, specification interpretation and consultation during the bidding phase of the project including, but not limited to attending the pre-bid meeting; review and respond to Request for Clarifications (RFCs); and project addenda and bid analyses.

ADVANTEC will provide construction support services for the construction plans and specification interpretation and consultation during the construction phase of the project, including the following:
 Attend pre-construction meeting
 Review and respond to shop drawing submittal for conformity with the plans and specifications.  Review and respond to Request for Information (RFI) or Change Request (CR) from the City or Contractor.
 Review design change request and prepare new design plans as needed.  Maintain a documentation of all changes (either clouded or clearly described) to approved plan set (e.g. delta revisions).
 Assist the City with preparation of Addenda regarding omissions or conflicts in the design.  Assist City’s Project Manager in review and making recommendations to contract change order; and prepare cost estimates for cost analysis based on the change order work.  As-built drawings will be prepared based upon completion of the project and the Contractors red lined plans.

Task 8 Deliverables:
 Bid Support Services
 Construction Support Services
 Preparation of as-built plans (up to 16
sheets)

2.5 OUR PROJECT MANAGEMENT APPROACH
The ADVANTEC Team's management approach has been proven on past similar Regional Traffic Signal Synchronization (RTSSP)/ ITS / Traffic Engineering Projects to be effective in meeting or exceeding client goals for completing assigned projects on or ahead of schedule and within or below budget.

Comprehensive work planning and developing a proactive project team relationship will be critical to the successful management and delivery of this project. Key elements of ADVANTEC’s management approach include the following:

U N D E R S T A N D I N G C I T Y ’ S A N D P A R T N E R A G E N C I E S OB J E C T I V E S – Prior to initiating our efforts, the ADVANTEC Team will have a thorough understanding of the City of Orange and Partner Agencies objectives in order to successfully meet the project milestones. Our Project Director, Project Manager, 159
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and Task Leaders will work closely with the City of Orange and Partner Agencies involved to identify specific goals, objectives, and critical issues.

CO M M I T M E N T T O P R O V I D E RE S O U R C E S – ADVANTEC is committed to provide our Key Staff and Support Staff as indicated in our Organizational Chart. Our Team has the ability and expertise to perform the proposed work within the time limits of the project, considering their current and projected workload and assignments. Our senior management Team meets weekly to discuss projects and number of hours assigned to each of our staff and to ensure our deliverables are submitted on time and in some cases, if we need to expedite the deliverables. The proposed key team members are intended to serve in their respective roles throughout the duration of the agreement.

AB I L I T Y T O P R O V I D E QU A L I T Y DO C U M E N T S – ADVANTEC has the ability and tools to provide highquality graphics, materials, and presentations for distribution at stakeholders and public meetings. In addition, ADVANTEC has prepared high level materials and advertisements to be provided to the community in-person, mail, or in the City’s website.

C R I T I C A L P A T H ME T H O D S C H E D U L I N G – On a monthly basis, our Project Manager will submit an updated four-week horizon schedule reflecting planned work. Our Project Manager will promptly notify the City’s Project Manager of any changes in anticipated project progress and will submit an updated detailed Project Schedule to the City. Specific critical path items or key critical decisions that may affect the project will be identified on a continual basis to ensure the project schedule is met. This approach also allows the City to schedule staffing for its reviews in advance and avoid any rescheduling that would delay other projects.

C R I T I C A L I S S U E S – Every project will involve issues that require discussion and agreement between the affected parties. The ADVANTEC Team works to foster a professional team relationship between all members of the Project Team. We strive to be technically accurate, objective and creative in developing consensus on project issues. The early identification, resolution and documentation of critical issues are imperative to keep a project on track and on schedule.

P R O J E C T CO M M U N I C A T I O N A N D DO C U M E N T A T I O N – One critical element for a quality project is to carefully document project decisions and direction, and the general project development history.

Preparation of clear, concise letters, phone logs, meeting minutes and action item resolutions avoid costly re-direction during design that could also have impacts on the project schedule. In addition, ADVANTEC prepares detailed “Response to Comment” letters and matrices for all milestones submittal review comments that show both the comment itself and a complete response to each comment.

P R O J E C T P R O G R E S S A N D WO R K S H O P ME E T I N G S – On a bi-monthly or as-needed basis, ADVANTEC will attend and chair Project Team meetings with the City of Orange and Partner Agencies. Project objectives, schedule, and work progress to date will be discussed to identify and resolve critical issues promptly, address budget issues and other related items. Another effective management tool used by ADVANTEC is to conduct Design Workshops and/or focused Review Meetings with appropriate functional or management groups of the Project Team members. ADVANTEC Team will prepare detailed, timely meeting minutes in a comprehensive format that includes action item tracking embedded within the meeting minutes. This easily allows for carrying action items from one meeting to the next meeting until a final disposition on the action item is reached. This method has been very successful on our past projects for providing clear structure to the resolution of all action items throughout the development of the project and is invaluable in re-tracing project decisions if needed. 160
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BU D G E T CO N T R O L – Engineering costs will be controlled by frequent monitoring and early identification of any design change affecting project costs. This monitoring is accomplished easily through ADVANTEC's comprehensive Work Breakdown Structure, which will be based on the detailed Scope of Work developed for the project. Construction costs will be controlled with a cost trending technique, which uses as a starting baseline the original construction cost estimate prepared for the project. This cost estimate will then serve as the final baseline upon which any changes are measured. For all items that potentially may increase the baseline cost, careful analysis of lower cost options will be undertaken.

These techniques will keep the baseline construction estimate up to date and will allow members of the project team to monitor the cost impacts of their decisions.

2.6 OUR QUALITY ASSURANCE (QA) / QUALITY CONTROL (QC) PLAN The ADVANTEC Team’s QA / QC Program is a continuous process used not just at project milestones, but also on a daily basis as workflows from desk to desk, discipline to discipline and consultant to client. Our manager and task leaders will oversee their staff on a daily basis. We will identify key contacts for ease of inquiries regarding project status. Mr. Carlos Ortiz will work with Mr. John Dorado with the management and implementation of our QA/QC plan. They have served in this role for similar projects and are an expert in specification requirements such as those needed for federally funded projects. We have the ability to provide quality control of all deliverables and be responsive of any project related issues.
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SECTION 3 - SCHEDULE
Effective scheduling and cost control are critical activities throughout this Project. ADVANTEC has developed an innovative approach to accomplish the objectives of completing the City of Orange's Katella Avenue Signal Network Extension project as early as possible which will result in time and project cost savings. The ADVANTEC Team has the resources available to meet or accelerate the project deadline. The ADVANTEC Team is well versed in responding to projects that have important deadlines relative to funding constraints or public delivery commitment. The ADVANTEC Project Team will commit to delivering the project within the project schedule shown below.
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smart cities
connected vehicles
traffic engineering
traffic signal synchronization
intelligent transportation systems
transportation planning/design
landscape architecture
active transportation
civil engineering
public works
1200 Roosevelt • Irvine, CA 92620 • Tel: (949) 861-4999 21700 Copley Drive, Suite 350 • Diamond Bar, CA 91765
445 S. Figueroa St., 31st Floor, Los Angeles, CA 90071
73710 Fred Waring Dr., Suite 120, Palm Desert, CA 92260 1300 Clay Street, Suite 600 • Oakland, CA 94612
3200 E. Guasti Rd., Suite 100 • Ontario, CA 91761
111 North Market Street, Suite 300 • San Jose, CA 95113 1008 W. Ave. M14, Suite A/D115 • Palmdale, CA 93551
506 Second Ave., Suite 1400 • Seattle, WA 98104
www.advantec-usa.com 163
5/25/2022

TASKS / SUB-TASKS
Counts
Unlimited
Total
Carlos
Ortiz
John
Dorado John Cox
Jonathan
Delgado
Maddie
Ortiz
Rob
Steaffens
Frank
Gomez
Tony
Hernandez Jose Guedes Ryan Miller Sanae Y.

Rate $340 $260 $190 $150 $150 $150 $135 $125 $235 $150 $125 1 Project Management, Coordination, and Meetings

1.1 Project Management, Coordination, and
Meetings (4) 1 10 2 2 $120 15 $3,740

1.2 Caltrans Encroachment Permit and
Coordination 1 8 4 13 $1,960

1.3 Villa Park Encroachment Permit and
Coordination 1 6 7 $1,160
2 Data Collection and Field Review

2.1 Data Collection 4 1 4 8 $2,640 $2,640 17 $4,975

2.2 Field Review 1 4 24 24 1 8 8 $120 70 $9,655
3 Utility Coordination

3.1 Utility Coordination 4 8 12 $1,600

3.2 SCE Coordination 2 4 8 14 $2,120
4 Before Study

4.1 Before Study 1 4 6 $450 $450 11 $2,035
5 Plans, Specifications, and Estimates (PS&E) $1,280 $1,280

5.1.1 Title Sheet 1 8 9 $1,150

5.1.2 Construction Notes and Legend 1 8 9 $1,150

5.1.3 Traffic Signal Improvement Plans (2
Locations) 2 2 16 72 92 $12,940

5.1.4 Fiber Optic Communication Plans (6
sheets) 2 8 8 64 74 156 $21,130

5.1.5 Project Improvements/Communications
Schematic Plan 1 2 12 15 $2,140

5.1.6 Detail Sheet: Fiber assignment details 2 6 28 36 $5,440

5.1.7 Detail Sheets: Trenching, pull box, conduit
sweeps, controller cabinet, CCTV 1 8 9 $1,150
Project
Director
Project
Manager
Systems
Engineer
Task
Leader
Project
Engineer
Support
Sr.

Designer
Support
Traffic Signal
Synch Task
Leader
Traffic
Signal
Synch
Support
Other
Direct
Costs
Total
Hours Total Cost
Sub-Consultant Traffic Signal
Synch
Support
Project
Engineer
Support
Project
Engineer
Support
Assoc.

Engineer
Support
Fee Proposal
City of Orange
Traffic Engineering Services Katella Avenue Signal Network Extension (SP-4207)

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Orange City CouncilJune 14, 2022

Orange City Council
June 14, 2022