Agenda packet — Palm Springs City Council, April 27, 2023 (part 2 of 8)

Item 1H - Page 49
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "A" Agreement # : 6236
PM Level 1 Multi Point Inspection <-----COVERED PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

PM Level 4 Minor Inspection * Lubricate all components for proper operation as needed. * Perform general walk around inspection of unit. * Check plug connections, if equipped. * Fluid levels are spot checked for correct operating range. * Check door closure, locking bars and handle mechanism for proper operation. * Inspect air filter element. * Check exercise timer if equipped. * Fuel tank/engine fuel line fittings are inspected for leaks and tighten as required. * Perform transfer test of ATS under load when authorized by site personnel. * Coolant hoses inspected for brittleness, leaks, cracks, and weakness. * Check all components/timers for proper operation and sequencing. * Engine cranking batteries will be tested under start up load for voltage drop. * Check main power connections for heat build-up with infra-red gun or provide * Jacket water heater element & thermostats are checked for proper operation. optional PM Infra-Red scan. * Engine drive belts inspected for proper tension and condition. * Timers reset to customer specifications and placed in automatic mode. * Control panel instruments checked for proper operation. * Return unit back to original mode of operation. * Unit is run for 10 minutes, under no load. * Submit report to customer. * Return unit back to original mode of operation. PM Level 17 - Infra-Red Thermography Inspection * Submit report to customer. * Problems can develop when electrical components generate excessive heat PM Level 5 - Loadbank Test due to deterioration, loose connections, or overloads. An Infra-Red inspection * Connect resistive load bank as applicable to generator. is recommended to be performed on all of the following areas: generator output * Run Test with requested load for 2 hours test duration connections, cables, bus, and generator breakers, while system is energized. * Record reading every 15 minutes at 100% of name plate rating for above duration Inspection consist of:
0 * Set-up of Thermo graphic Imaging Infra-Red camera.
0 * Conduct infre-red scanning inspection.
* Disconnect load bank from unit. * High resolution photographs will accompany recommendations for corrective * Return unit back to original mode of operation. action or repair, and will assist overall as a critical part of any complete * Provide recommendation based on test results. predictive or conditional based maintenance program. * Submit report to customer. * Submit report to customer after technical review has been completed.

PM Level 22 - UPS Service
* Draw fuel sample from fuel tank & submit to lab for analysis during PM Sevices * Services include manufacturer recommended equipment service & inspection * Provide report to customer. for ir and rotary type systems * Performance will be based upon the specific manufacturer scopes of work * Restores fuel to optimum condition by eliminating entrained & suspended contaminants and whether or not the equipment is energized or de-energized. * All particulates filtered down to 10 microns * All services are performed only as unit is equipped and as our technician is * Removal & disposal of all bottom water, kills bacteria & fungus, apply diesel treatment authorized. * Provide report to customer. * Submit report to customer.

PM Level 10 - Megohmmeter Alternator Winding
* This test should be performed as part of periodic maintenance in order to detect the deterioration of the winding insulation.
* Perform megohmmeter test on generator winding and measure winding insulation resistance.
* Submit report to customer.
<-----COVERED
CSA & SUPPORT SERVICES (800) 789-9774
PM Level 9 - Fuel Polishing
PM Level 8 - Fuel Sampling <----- COVERED

CSA PM LEVEL DESCRIPTIONS

Page 3 ends

Item 1H - Page 50
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "B" Agreement # : 6236
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

Sales Representative…………………………………………………Valerie Jimenez
Service Manager………………………………………………………Rick Torres
CSA Coordinator..…………….…………………………………. Alyssa Rodriguez
After hours, Saturdays, Sundays and holidays, call ….….…………………………….

Standard rate: (7:00AM to 03:30PM per hour – Shop
Monday through Friday excluding Holidays) per hour – Field Overtime rate : (after 03:30PM and per hour – Shop
Saturdays/Holidays) per hour – Field
Premium time : (over 12 hours per per hour – Shop
day or Sunday) per hour – Field
Travel (truck charges) Travel Time @ Hourly Rate
$276.00 $414.00
$276.00 $414.00
$207.00
$138.00 $207.00
$207.00 $310.50
$207.00 $310.50
(951) 712-7259
(562) 463-6004
All call outs requested OFF normal business hours; Monday through Friday, Saturdays, Sundays, and Holidays will be required to pay an hourly minimum of four (4) hours according to the prevailing billable rates within Exhibit "B". The above discounted labor rates will remain in effect until annual addendum review or upon termination of this agreement as covered in paragraph 2 under the general agreement terms. 656 E. La Cadena Drive, Riverside, CA 92507

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day,

EMERGENCY NUMBERS
CSA & SUPPORT SERVICES (800) 789-9774
(951) 774-3239 x2309
(951) 686-2131
EFFECTIVE JANUARY 01, 2020
7 days a week with a response time of 4 hours or less.
(800) 789-9774
CONTRACT CUSTOMER LABOR RATE ARE AS FOLLOWS:

CONTRACT RATE STANDARD RATE
$138.00
Customer Support Agreement Contact Info

Page 4 ends

Item 1H - Page 51
Customer # : 0053266
EXHIBIT "C" Agreement # : 6236
Customer: City of Palm Springs Date:

Address: 459 N Civic Dr Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Daniel Martinez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level1
MultiPoint
Inspection
PM Level 2
Annual
Service
PM Level 5
Loadbank Test
ANNUAL
COST
City Yard Gen #1
Fire Station #2
City Hall Dog Park Gen #3
City Hall Volvo Gen #4
Fire Station #5 Gen #5
Fire Station #4 Gen #6
Fire Station #1 Gen #7
Leisure Center Gen #8
Cummins 6BT-5.9, SN 44209748 LABOR: $1,242.00 $759.00 $0.00 $0.00 $1,350.00 $0.00 $0.00 $0.00 $0.00 #8: 405 S Pavillion Way, Palm Springs CA EST. PARTS: $75.00 $467.00 $0.00 Fire Station #3 Gen #9
Edmund Hill Site #F
Convention Center
Police Department
Note: Parts are estimated at time of quote and price may be subject to change at time of service. $3,893.00
$1,317.00 $1,226.00 $0.00 $0.00 $1,350.00 $0.00 $0.00 $0.00 $0.00 $3,893.00 760-322-8348
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,893.00
$0.00
$0.00
$0.00
$0.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
3/28/2023
$0.00

Page 5 ends

Item 1H - Page 52
Customer # : 0053266
Agreement # : 6236
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs
hereinafter referred to as "OWNER".

RECITALS:
1 . Quinn is a factory authorized Caterpillar dealer.
2 . Owner owns certain equipment and Owner desires to retain Quinn to perform periodic preventive maintenance on such equipment, and Quinn is willing to perform such periodic preventive maintenance, on the terms and subject to the conditions set forth in this Agreement.

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

NRT0-6-B1-G,60kW, SN 687470
All of the above-described item(s) are hereinafter collectively referred to as "the Equipment" and covered under this agreement.
2 . Term. Starting from: to
above and shall continue until the end of the coverage term as stated above or terminated by either party giving the other party thirty (30) days written notice of termination. The provisions of this Agreement relating to indemnification and limitation of Quinn’s liability shall survive any termination of this Agreement. 3 . The Services. Owner hereby engages Quinn to render certain maintenance services to the Equipment during the term of this Agreement as indicated below and described on Exhibit "A" attached hereto ("CSA PM LEVEL DESCRIPTIONS"-Page 3). Additional PM coverage may be added anytime at customer's request.

PM
PM
PM Level 5 - Load Bank 2 hours test duration One (1) visit per year.

PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

Engine Oil, Oil Filter(s), Fuel Filter(s). Air Filters are not included (additional cost if needed) This agreement is continuous until cancelled or non-renewed and shall commence on the date first written

GUARANTEED PERFORMANCE
One (1) visit per year.
5/1/2023
3/28/2023
Level 1 - Multi Point Inspection Three (3) visits per year.

Level 2 - Annual Service
4/30/2026
included in PM 2
$850.00

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$1,317.00
$819.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.

Page 1 ends

Item 1H - Page 53
Customer # : 0053266
CONT. Agreement # : 6236
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

Total fee excluding optional LOADBANK TEST: I Accept [ ] initial Total fee including optional LOADBANK TEST: I Accept [ ] initial Quinn will invoice Owner in accordance with provisions of this Agreement, including all taxes, after each visit and Owner will pay each invoice within thirty (30) days of receipt. A service charge of one and one half percent (1.5%) per month (18% per annum) will accrue on any invoice that remains unpaid for more than thirty (30) days.

Charges for labor performed after the first year of this Agreement shall be adjusted to reflect changes in Quinn’s standard labor charges as in effect from time to time. At each twelve (12) month interval after the date on this document a 3% to 5% increase may be effective. If Quinn personnel arrive at the job site to perform the Maintenance Services, and are prevented from doing so through no fault of Quinn, Owner will be charged for the serviceman’s time and mileage in each such instance.

This Maintenance Agreement includes travel and mileage charges to and from the job site during normal business hours Weekend and Off-Hours requests will incur additional Labor Charges according to Exhibit "B" Parts are estimated at time of quote and price may be subject to change at time of service. 5 .

Standards of Performance. Quinn shall perform the Maintenance Services in accordance with the standard of care customarily employed in the heavy equipment maintenance industry. Quinn will cooperate with Owner in scheduling performance of the Maintenance Services and Quinn will perform the Maintenance Services in a manner to minimize interference with the Owner’s normal business operations to the extent reasonably possible. 6 .

Limited Duty and Liability. It is expressly agreed that the responsibility and liability of Quinn is strictly limited to performance of the Maintenance Services on the Equipment. Quinn has no responsibility or liability for failure to discover actual or potential problems in the condition or operation of the Equipment. Quinn makes no representations, warranties, or guaranties concerning the Equipment or the operation of the Equipment.

Quinn shall have no liability for any consequential damages or lost profits suffered or incurred by Owner. It is expressly agreed that the total liability of Quinn to Owner whether such liability is based upon breach of contract, tort, or any other theory, shall be limited to an amount equal to the total fee payable by Owner to Quinn during the twelve (12) month period prior to such claim. It is further understood by Owner that Quinn would not enter into this Agreement or perform the Maintenance Services without obtaining the benefit of the above-described limitation on Quinn’s liability to Owner.
7 .

General Provisions. This Agreement sets forth the entire agreement of the parties hereto concerning the subject matter of this Agreement. This Agreement may only be modified or amended by an agreement in writing executed by each of the parties hereto.

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Owner: City of Palm Springs
City of Palm Springs
BY: _________________________________
TITLE: _________________________________
PO #: _________________________________
Date: _________________________________
$2,986.00
3/28/2023
$2,136.00

Page 2 ends

Item 1H - Page 54
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "A" Agreement # : 6236
PM Level 1 Multi Point Inspection <-----COVERED PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

CSA PM LEVEL DESCRIPTIONS

Page 3 ends

Item 1H - Page 55
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "B" Agreement # : 6236
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day,

CONTRACT RATE STANDARD RATE
$138.00
Customer Support Agreement Contact Info

Page 4 ends

Item 1H - Page 56
Customer # : 0053266
EXHIBIT "C" Agreement # : 6236
Customer: City of Palm Springs Date:

Address: 459 N Civic Dr Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Daniel Martinez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level1
MultiPoint
Inspection
PM Level 2
Annual
Service
PM Level 5
Loadbank Test
ANNUAL
COST
City Yard Gen #1
Fire Station #2
City Hall Dog Park Gen #3
City Hall Volvo Gen #4
Fire Station #5 Gen #5
Fire Station #4 Gen #6
Fire Station #1 Gen #7
Leisure Center Gen #8
Fire Station #3 Gen #9
Cummins 15JC, SN G930514637 LABOR: $1,242.00 $690.00 $0.00 $0.00 $850.00 $0.00 $0.00 $0.00 $0.00 #9: 590 E Racquet Club Rd, Palm Springs CA EST. PARTS: $75.00 $129.00 $0.00 Edmund Hill Site #F
Convention Center
Police Department
Note: Parts are estimated at time of quote and price may be subject to change at time of service. $2,986.00
$1,317.00 $819.00 $0.00 $0.00 $850.00 $0.00 $0.00 $0.00 $0.00 $2,986.00 760-322-8348
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,986.00
$0.00
$0.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
3/28/2023
$0.00

Page 5 ends

Item 1H - Page 57
Customer # : 0053266
Agreement # : 6236
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs
hereinafter referred to as "OWNER".

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

PM
PM
PM Level 5 - Load Bank 2 hours test duration One (1) visit per year.

PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

GUARANTEED PERFORMANCE
One (1) visit per year.
5/1/2023
3/28/2023
Level 1 - Multi Point Inspection Three (3) visits per year.

Level 2 - Annual Service
4/30/2026
included in PM 2
$1,050.00

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$1,317.00
$1,205.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.

Page 1 ends

Item 1H - Page 58
Customer # : 0053266
CONT. Agreement # : 6236
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Page 2 ends

Item 1H - Page 59
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "A" Agreement # : 6236
PM Level 1 Multi Point Inspection <-----COVERED PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

CSA PM LEVEL DESCRIPTIONS

Page 3 ends

Item 1H - Page 60
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "B" Agreement # : 6236
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day,

CONTRACT RATE STANDARD RATE
$138.00
Customer Support Agreement Contact Info

Page 4 ends

Item 1H - Page 61
Customer # : 0053266
EXHIBIT "C" Agreement # : 6236
Customer: City of Palm Springs Date:

Address: 459 N Civic Dr Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Daniel Martinez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level1
MultiPoint
Inspection
PM Level 2
Annual
Service
PM Level 5
Loadbank Test
ANNUAL
COST
City Yard Gen #1
Fire Station #2
City Hall Dog Park Gen #3
City Hall Volvo Gen #4
Fire Station #5 Gen #5
Fire Station #4 Gen #6
Fire Station #1 Gen #7
Leisure Center Gen #8
Fire Station #3 Gen #9
Edmund Hill Site #F
John Deere 4024HF285, SN PE4024L032466 LABOR: $1,242.00 $759.00 $0.00 $0.00 $1,050.00 $0.00 $0.00 $0.00 $0.00 #10: 459 N Civic Dr, Palm Springs CA EST. PARTS: $75.00 $446.00 $0.00 Convention Center
Police Department
Note: Parts are estimated at time of quote and price may be subject to change at time of service. $3,572.00
$1,317.00 $1,205.00 $0.00 $0.00 $1,050.00 $0.00 $0.00 $0.00 $0.00 $3,572.00 760-322-8348
$0.00
$0.00
$0.00
$0.00
$0.00
$3,572.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
3/28/2023
$0.00

Page 5 ends

Item 1H - Page 62
Customer # : 0053266
Agreement # : 6236
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs
hereinafter referred to as "OWNER".

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

PM
PM
PM Level 5 - Load Bank 2 hours test duration One (1) visit per year.

PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

GUARANTEED PERFORMANCE
One (1) visit per year.
5/1/2023
3/28/2023
Level 1 - Multi Point Inspection Three (3) visits per year.

Level 2 - Annual Service
4/30/2026
included in PM 2
$1,350.00

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$1,317.00
$1,344.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.

Page 1 ends

Item 1H - Page 63
Customer # : 0053266
CONT. Agreement # : 6236
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Page 2 ends

Item 1H - Page 64
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "A" Agreement # : 6236
PM Level 1 Multi Point Inspection <-----COVERED PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

CSA PM LEVEL DESCRIPTIONS

Page 3 ends

Item 1H - Page 65
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "B" Agreement # : 6236
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day,

CONTRACT RATE STANDARD RATE
$138.00
Customer Support Agreement Contact Info

Page 4 ends

Item 1H - Page 66
Customer # : 0053266
EXHIBIT "C" Agreement # : 6236
Customer: City of Palm Springs Date:

Address: 459 N Civic Dr Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Daniel Martinez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level1
MultiPoint
Inspection
PM Level 2
Annual
Service
PM Level 5
Loadbank Test
ANNUAL
COST
City Yard Gen #1
Fire Station #2
City Hall Dog Park Gen #3
City Hall Volvo Gen #4
Fire Station #5 Gen #5
Fire Station #4 Gen #6
Fire Station #1 Gen #7
Leisure Center Gen #8
Fire Station #3 Gen #9
Edmund Hill Site #F
Convention Center
John Deere 6068HF275, SN PE6068H391593 LABOR: $1,242.00 $759.00 $0.00 $0.00 $1,350.00 $0.00 $0.00 $0.00 $0.00 #11: 277 N Avenida Caballeros, Palm Springs CEST. PARTS: $75.00 $585.00 $0.00 Police Department
Note: Parts are estimated at time of quote and price may be subject to change at time of service. $4,011.00
$1,317.00 $1,344.00 $0.00 $0.00 $1,350.00 $0.00 $0.00 $0.00 $0.00 $4,011.00 760-322-8348
$4,011.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
3/28/2023
$0.00

Page 5 ends

Item 1H - Page 67
Customer # : 0053266
Agreement # : 6236
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs
hereinafter referred to as "OWNER".

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

PM
PM
PM Level 5 - Load Bank 2 hours test duration One (1) visit per year.

PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

GUARANTEED PERFORMANCE
One (1) visit per year.
5/1/2023
3/28/2023
Level 1 - Multi Point Inspection Three (3) visits per year.

Level 2 - Annual Service
4/30/2026
included in PM 2
$1,750.00

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$1,317.00
$1,760.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.

Page 1 ends

Item 1H - Page 68
Customer # : 0053266
CONT. Agreement # : 6236
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Page 2 ends

Item 1H - Page 69
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "A" Agreement # : 6236
PM Level 1 Multi Point Inspection <-----COVERED PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

CSA PM LEVEL DESCRIPTIONS

Page 3 ends

Item 1H - Page 70
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "B" Agreement # : 6236
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day,

CONTRACT RATE STANDARD RATE
$138.00
Customer Support Agreement Contact Info

Page 4 ends

Item 1H - Page 71
Customer # : 0053266
EXHIBIT "C" Agreement # : 6236
Customer: City of Palm Springs Date:

Address: 459 N Civic Dr Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Daniel Martinez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level1
MultiPoint
Inspection
PM Level 2
Annual
Service
PM Level 5
Loadbank Test
ANNUAL
COST
City Yard Gen #1
Fire Station #2
City Hall Dog Park Gen #3
City Hall Volvo Gen #4
Fire Station #5 Gen #5
Fire Station #4 Gen #6
Fire Station #1 Gen #7
Leisure Center Gen #8
Fire Station #3 Gen #9
Edmund Hill Site #F
Convention Center
Police Department
John Deere 6135HFG75, SN RG6135G012981 LABOR: $1,242.00 $828.00 $0.00 $0.00 $1,750.00 $0.00 $0.00 $0.00 $0.00 #12: 200 S Civic Dr, Palm Springs CA EST. PARTS: $75.00 $932.00 $0.00 Note: Parts are estimated at time of quote and price may be subject to change at time of service. $4,827.00
$1,317.00 $1,760.00 $0.00 $0.00 $1,750.00 $0.00 $0.00 $0.00 $0.00 $4,827.00 760-322-8348
$0.00
$4,827.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
3/28/2023
$0.00

Page 5 ends

Item 1H - Page 72
Customer # : 0050923
Agreement # : 6076
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs International Airport hereinafter referred to as "OWNER".

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

Please see complete list of EQUIPMENT on Exhibit C ('PREVENTIVE MAINTENANCE SCHEDULE' - Page 5) All of the above-described item(s) are hereinafter collectively referred to as "the Equipment" and covered under this agreement.
2 . Term. Starting from: to
above and shall continue until the end of the coverage term as stated above or terminated by either party giving the other party thirty (30) days written notice of termination. The provisions of this Agreement relating to indemnification and limitation of Quinn’s liability shall survive any termination of this Agreement. 3 . The Services. Owner hereby engages Quinn to render certain maintenance services to the Equipment during the term of this Agreement as indicated below and described on Exhibit "A" attached hereto ("CSA PM LEVEL DESCRIPTIONS"-Page 3). Additional PM coverage may be added anytime at customer's request.

PM
PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

Engine Oil, Oil Filter(s), Fuel Filter(s). Air Filters are not included (additional cost if needed)

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$6,921.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.
5/1/2023
4/13/2023
Level 2 - Annual Service
4/30/2026
included in PM 2
This agreement is continuous until cancelled or non-renewed and shall commence on the date first written

GUARANTEED PERFORMANCE
One (1) visit per year.

Page 1 ends

Item 1H - Page 73
Customer # : 0050923
CONT. Agreement # : 6076
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

Total Fee: I Accept [ ] initial
Quinn will invoice Owner in accordance with provisions of this Agreement, including all taxes, after each visit and Owner will pay each invoice within thirty (30) days of receipt. A service charge of one and one half percent (1.5%) per month (18% per annum) will accrue on any invoice that remains unpaid for more than thirty (30) days.

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Owner: City of Palm Springs International Airport
City of Palm Springs International Airport
BY: _________________________________
TITLE: _________________________________
PO #: _________________________________
Date: _________________________________
$0.00
4/13/2023
$6,921.00

Page 2 ends

Item 1H - Page 74
(562) 463-7150 Fax Customer # : 0050923
EXHIBIT "A" Agreement # : 6076
PM Level 1 Multi Point Inspection PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

PM Level 4 Minor Inspection * Lubricate all components for proper operation as needed. * Perform general walk around inspection of unit. * Check plug connections, if equipped. * Fluid levels are spot checked for correct operating range. * Check door closure, locking bars and handle mechanism for proper operation. * Inspect air filter element. * Check exercise timer if equipped. * Fuel tank/engine fuel line fittings are inspected for leaks and tighten as required. * Perform transfer test of ATS under load when authorized by site personnel. * Coolant hoses inspected for brittleness, leaks, cracks, and weakness. * Check all components/timers for proper operation and sequencing. * Engine cranking batteries will be tested under start up load for voltage drop. * Check main power connections for heat build-up with infra-red gun or provide * Jacket water heater element & thermostats are checked for proper operation. optional PM Infra-Red scan. * Engine drive belts inspected for proper tension and condition. * Timers reset to customer specifications and placed in automatic mode. * Control panel instruments checked for proper operation. * Return unit back to original mode of operation. * Unit is run for 10 minutes, under no load. * Submit report to customer. * Return unit back to original mode of operation. PM Level 17 - Infra-Red Thermography Inspection * Submit report to customer. * Problems can develop when electrical components generate excessive heat PM Level 5 - Loadbank Test due to deterioration, loose connections, or overloads. An Infra-Red inspection * Connect resistive load bank as applicable to generator. is recommended to be performed on all of the following areas: generator output * Run Test with requested load for connections, cables, bus, and generator breakers, while system is energized. * Record reading every 15 minutes at 100% of name plate rating for above duration Inspection consist of:
0 * Set-up of Thermo graphic Imaging Infra-Red camera.
0 * Conduct infre-red scanning inspection.
* Disconnect load bank from unit. * High resolution photographs will accompany recommendations for corrective * Return unit back to original mode of operation. action or repair, and will assist overall as a critical part of any complete * Provide recommendation based on test results. predictive or conditional based maintenance program. * Submit report to customer. * Submit report to customer after technical review has been completed.

PM Level 8 - Fuel Sampling <----- COVERED

CSA PM LEVEL DESCRIPTIONS
PM Level 9 - Fuel Polishing
CSA & SUPPORT SERVICES (800) 789-9774

Page 3 ends

Item 1H - Page 75
(562) 463-7150 Fax Customer # : 0050923
EXHIBIT "B" Agreement # : 6076
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

EMERGENCY NUMBERS
CSA & SUPPORT SERVICES (800) 789-9774
(951) 774-3239 x2309
(951) 686-2131 x2321
EFFECTIVE JANUARY 01, 2020
7 days a week with a response time of 4 hours or less.
(800) 789-9774
CONTRACT CUSTOMER LABOR RATE ARE AS FOLLOWS:

CONTRACT RATE STANDARD RATE
$160.00
(951) 712-7259
(562) 205-4121
All call outs requested OFF normal business hours; Monday through Friday, Saturdays, Sundays, and Holidays will be required to pay an hourly minimum of four (4) hours according to the prevailing billable rates within Exhibit "B". The above discounted labor rates will remain in effect until annual addendum review or upon termination of this agreement as covered in paragraph 2 under the general agreement terms. 656 E. La Cadena Drive, Riverside, CA 92507

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day, $320.00 $410.00
$320.00 $410.00
$205.00
$160.00 $205.00
$240.00 $307.50
$240.00 $307.50

Page 4 ends

Item 1H - Page 76
Customer # : 0050923
EXHIBIT "C" Agreement # : 6076
Customer: City of Palm Springs International Airport Date:

Address: 3400 E. Tahquitz Canyon Way Suite OFC Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Sal Misquez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level 2
Annual
Service
ANNUAL
COST
Caterpillar 3512B, SN 0CMC00290 LABOR: $0.00 $1,472.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 #1: 3400 E. Tahquitz Canyon Way Suite OFC, PEST. PARTS: $0.00 $2,733.00 $0.00 Generac 91A03311-S, SN 2000584 LABOR: $0.00 $800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 #2: 3400 E. Tahquitz Canyon Way Suite OFC, PEST. PARTS: $0.00 $593.00 $0.00 Caterpillar 3306B, SN 09NR04459 LABOR: $0.00 $800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 #3: 3400 E. Tahquitz Canyon Way Suite OFC, PEST. PARTS: $0.00 $523.00 $0.00 Note: Parts are estimated at time of quote and price may be subject to change at time of service. $6,921.00
$0.00 $6,921.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,921.00 $1,393.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
4/13/2023
$4,205.00
760-668-0069
$0.00
$0.00
$0.00
$1,323.00

Page 5 ends

Item 1H - Page 77
Revised 2.9.22 Page 8 of 12
ATTACHMENT “B”

INSURANCE REQUIREMENTS
Item 1H - Page 78
Revised 2.9.22 Page 9 of 12

INSURANCE

1. Procurement and Maintenance of Insurance. Contractor shall procure and maintain public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor’s performance under this Agreement.

Contractor shall procure and maintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement.

Contractor shall also carry workers’ compensation insurance in accordance with California workers’ compensation laws. Such insurance shall be kept in full force and effect during the term of this Agreement, including any extensions. Such insurance shall not be cancelable without thirty (30) days advance written notice to City of any proposed cancellation. Certificates of insurance evidencing the foregoing and designating the City, its elected officials, officers, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Contractor’s obligation to indemnify City, its elected officials, officers, agents, employees, and volunteers.

2. Minimum Scope of Insurance. The minimum amount of insurance required under this Agreement shall be as follows:

1. Comprehensive general liability and personal injury with limits of at least one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two million dollars ($2,000,000) general aggregate;

2. Automobile liability insurance with limits of at least one million dollars ($1,000,000.00) per occurrence;

3. Professional liability (errors and omissions) insurance with limits of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate is:
_________ required
___X____ is not required;

4. Workers’ Compensation insurance in the statutory amount as required by the State of California and Employer’s Liability Insurance with limits of at least one million dollars $1 million per occurrence. If Contractor has no employees, Contractor shall complete the City’s Request for Waiver of Workers’ Compensation Insurance Requirement form.

3. Primary Insurance. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary with respect to the City and its respective elected officials, officers, employees, agents, and volunteers. Any insurance or self-insurance maintained by City and its respective elected officials, officers, employees, agents, and volunteers shall be in excess of Contractor’s insurance. For Workers’ Compensation and Employer’s Liability Insurance only, the insurer shall waive all rights of subrogation and contribution it may have against City, Item 1H - Page 79
Revised 2.9.22 Page 10 of 12
its elected officials, officers, employees, agents, and volunteers only as respects the Contractor’s negligence.

5. Sufficiency of Insurers. Insurance required in this Agreement shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best’s Key Rating of B++, Class VII, or better, unless otherwise acceptable to the City.

6. Verification of Coverage. Contractor shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, affecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. Additional insured endorsements are not required for Errors and Omissions and Workers’ Compensation policies.

Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved blanket Additional Insured Endorsement with the following endorsements stated on the certificate or equivalent policy approved wording:

A. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured…” ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

B. "This insurance is primary over any insurance or self-insurance the City may have..." ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

C. "Should any of the above-described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, “endeavor to” mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out.

D. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers as respects the negligence of the Contractor.

In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the certificates of insurance.

Failure to obtain the required documents prior to the commencement of work shall not waive the Contractor’s obligation to provide them.

Item 1H - Page 80
Revised 2.9.22 Page 11 of 12

7. Deductibles and Self-Insured Retentions. Contractor guarantees payment of all deductibles and self-insured retentions.

8. Severability of Interests (Separation of Insureds). This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer’s liability.

Item 1H - Page 81
Revised 2.9.22 Page 12 of 12

ATTACHMENT C
EXECUTIVE ORDER N-6-22 CERTIFICATION
Executive Order N-6-22 issued by Governor Gavin Newsom on March 4, 2022, directs all agencies and departments that are subject to the Governor’s authority to (a) terminate any contracts with any individuals or entities that are determined to be a target of economic sanctions against Russia and Russian entities and individuals; and (b) refrain from entering into any new contracts with such individuals or entities while the aforementioned sanctions are in effect.

Executive Order N-6-22 also requires that any contractor that: (1) currently has a contract with the City of Palm Springs funded through grant funds provided by the State of California; and/or (2) submits a bid or proposal or otherwise proposes to or enter into or renew a contract with the City of Palm Springs with State of California grant funds, certify that the person is not the target of any economic sanctions against Russia and Russian entities and individuals.

The contractor hereby certifies, SUBJECT TO PENALTY FOR PERJURY, that a) the contractor is not a target of any economic sanctions against Russian and Russian entities and individuals as discussed in Executive Order N-6-22 and b) the person signing below is duly authorized to legally bind the Contractor. This certification is made under the laws of the State of California.

Signature:

Printed Name:

Title:

Firm Name:

Date:

Item 1H - Page 82

ATTACHMENT B
Item 1H - Page 5
Item 1H - Page 83
Item 1H - Page 84

CITY COUNCIL STAFF REPORT
04/27/2023
SUBJECT:

APPROVE AGREEMENT NO 23C089 WITH MIRACLE RECREATION EQUIPMENT

COMPANY FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND

EQUIPMENT AND SHADE STRUCTURES AT DEMUTH AND VICTORIA PARKS RECOMMENDATION:

Approve Cooperative Purchase Agreement 23C089 with Miracle Recreation Equipment Company, to purchase and install playground equipment and shade structures at Demuth and Victoria Parks, in an amount not to exceed $1,325,848.45.

1. Delegate authority to the City Manager or designee to approve and execute change orders up to a total amount of $132,584.85 (10%) with all change orders reported to the City Council at the project completion.

2. 3. Authorize the City Manager or designee to execute all necessary documents.

Attachments
Item 1I

CITY COUNCIL STAFF REPORT
DATE: APRIL 27, 2023 CONSENT CALENDAR
SUBJECT: APPROVE AGREEMENT NO. 23C089 WITH MIRACLE RECREATION

EQUIPMENT COMPANY FOR THE PURCHASE AND INSTALLATION OF

PLAYGROUND EQUIPMENT AND SHADE STRUCTURES AT DEMUTH

AND VICTORIA PARKS
FROM: Scott C. Stiles, City Manager
BY: David McAbee, Director of Public Works
SUMMARY:

This action will approve Cooperative Purchase Agreement 23C089 with Miracle Recreation Equipment Company, in the amount of $1,325,848.45, and authorize the issuance inclusive of 10% contingency for the purchase and installation of playground equipment and shade structures at Demuth and Victoria Parks.

RECOMMENDATION:

1. Approve Cooperative Purchase Agreement 23C089 with Miracle Recreation Equipment Company, to purchase and install playground equipment and shade structures at Demuth and Victoria Parks, in an amount not to exceed $1,325,848.45;

2. Delegate authority to the City Manager or designee to approve and execute change orders up to a total amount of $132,584.85 (10%) with all change orders reported to the City Council at the project completion.

3. Authorize the City Manager or designee to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

According to the Public Integrity Disclosure form (Attachment B), Miracle Recreation Equipment Company is a corporation registered in the State of Iowa.

Item 1I - Page 1
City Council Staff Report
April 27, 2023 -- Page 2
Approve Cooperative Purchase Agreement with Miracle Recreation Company BACKGROUND:

The installation of the existing playground equipment at Demuth Park was completed on November 3, 2003, and Victoria Park on December 10, 2001. The typical life expectancy for playground equipment is estimated at 15 years. Staff has identified the playgrounds at Victoria and Demuth parks as having reached the end of their useful life, requiring replacement. Public Works staff has worked with Parks & Recreation staff on the layout and playground features. Those plans were then reviewed by the Park Enhancement AdHoc Subcommittee of the Parks & Recreation Commission for additional input and feedback.

On February 27, 2023, the Parks & Recreation Commission received a presentation from representatives of Miracle Recreation Equipment Company and discussed the elements of the playground features for Demuth and Victoria parks to ensure that there would be a variety of colors, types of play elements, and enough shade coverings. At the conclusion, the Commission voted to recommend approval of the project to move forward to City Council for consideration with the request to include an additional shade structure at Victoria Park which was not depicted in a rendering at that time.

STAFF ANALYSIS:

In accordance with City of Palm Springs Municipal Code Section 7.09.010, “Cooperative Purchasing Programs,” the Department of Maintenance and Facilities is proposing to enter into a Cooperative Purchase Agreement for the purchase and installation of playground equipment and shade structures at Demuth and Victoria Parks, under Sourcewell Cooperative Contract 010521-LTS.

The new playgrounds will enhance park aesthetics and safety. The new playground equipment is compliant with ADA (Americans with Disabilities Act), ASTM/CPSC (American Society for Testing and Materials/Consumer Product Safety Commission), as well as IPEMA (International Play Equipment Manufacturers Association) Certified to ASTM F1487 Standard Consumer Safety Performance Specification for Playground Equipment for Public Use.

Demuth Park Playground Equipment and Shade Structures
The playground equipment installation includes custom play areas with playground structures designed for youth 2-5 years old and youth 5-12 years old; one (1) 43’x69’ rectangular mega span shade structure consisting of six (6) columns and two (2) fabrics; one (1) 26’x33 rectangular mega span shade structure consisting of four (4) columns and one (1) fabric; and one (1) 30’x40’ rectangular mega span shade structure consisting of four (4) columns and one (1) fabric, as shown in the images on the following pages.

Item 1I - Page 2
City Council Staff Report
April 27, 2023 -- Page 3
Approve Cooperative Purchase Agreement with Miracle Recreation Company Demuth Park: Playground Equipment for youth age group 5-12 years Demuth Park: Playground Equipment with Shade Structures for youth age group 5-12 years
Item 1I - Page 3
www.shadesystemsinc.com
This rendering i, prelrni11aryand loi conceptual ~isu.il presentdt1on only and s~ ou ld not be relied on fo1 construct on. Actual appearance of pro,focts presented mayd 1fferat time offinal engineered design. Please refer to engineering olans and specifoc ationsfor actual l ied measurements City Council Staff Report
April 27, 2023 -- Page 4
Approve Cooperative Purchase Agreement with Miracle Recreation Company Demuth Park: Playground Equipment for youth age group 2-5 years Demuth Park: Playground Equipment for youth age group 2-5 years Item 1I - Page 4
City Council Staff Report
April 27, 2023 -- Page 5
Approve Cooperative Purchase Agreement with Miracle Recreation Company Victoria Park Playground Equipment and Shade Structures The playground equipment includes custom structures for youth play for 2-5 years old and 5-years old; and one custom sails shade structure consisting of eight (8) columns and seven (7) fabrics canopies.

Victoria Park: Playground Equipment for youth age group 5-12 years Victoria Park: Playground Equipment for youth age group 2-5 years Item 1I - Page 5
City Council Staff Report
April 27, 2023 -- Page 6
Approve Cooperative Purchase Agreement with Miracle Recreation Company Victoria Park Playground Equipment with Shade Structures Shade structures will be installed at both parks over the playground equipment for each age group, providing relief from the sun. New playground rubber surfacing will also be installed at both parks, allowing for a safe play experience.

Cooperative purchases are allowed by Title 7 of the City’s Municipal Code Section

7.09.010. Staff has reviewed the cooperative contract pricing and finds that Miracle Recreation Equipment Company is offering the City of Palm Springs competitive prices and recommend the approval of the Cooperative Purchase Agreement No. 23C089, in the amount of $1,325,848.45.

ENVIRONMENTAL ASSESSMENT:

Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act (“CEQA”). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 “Existing Facilities”, Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment or topographical features involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination. Therefore, in accordance with Section 15301 (b), Staff has determined that Replacement Playground Equipment and Shade Structure installations are considered categorically exempt from CEQA and a Notice of Exemption will be prepared and filed with the Riverside County Clerk.

Item 1I - Page 6
www.shadesystemsi nc.com
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April 27, 2023 -- Page 7
Approve Cooperative Purchase Agreement with Miracle Recreation Company ALIGNMENT WITH STRATEGIC PLANNING:

This item aligns with City Council Priority 3A – Improve City Facilities – and will assist in implementing the following tasks:
- Focus of Parks and Community Facilities
- Prioritize Deferred Maintenance
FISCAL IMPACT:

Sufficient funds are budgeted and available in Fiscal Year 2022-23 in Capital Projects account 2613225-80000, Measure J account 2603080-80000, and CDBG account 1372320-80000.

REVIEWED BY:

Public Works Director: David McAbee
Parks & Recreation Director: Yvonne Wise
Procurement and Contracting Manager: Kim Baker
Assistant City Manager: Teresa Gallavan
City Manager: Scott Stiles
ATTACHMENTS:

A. Cooperative Purchase Agreement No. 23C089
B. Public Integrity Disclosure Form
Item 1I - Page 7

ATTACHMENT A

Item 1I - Page 8

COOPERATIVE PURCHASE OF PLAYGROUND STRUCTURES AND

INSTALLATION FOR DEMUTH AND VICTORIA PARKS
AGREEMENT NO. 23C089
This Cooperative Purchase of Playground Structures and Installation for Demuth and Victoria Parks Agreement (“Agreement”) is entered into by and between the City of Palm Springs, a California charter city and municipal corporation (“City”) and Miracle Recreation Equipment Company, an Iowa corporation (“Contractor”) a Corporation. City and Contractor are sometimes individually referred to as “Party” or collectively as “Parties” in this Agreement.

1. Background.
a. This Agreement is made and entered into in reference to the competitively solicited Sourcewell contract #010521-LTS attached hereto as Attachment A (“Cooperative Agreement”).
b. The City desires to purchase and have installed playground structures as defined in Contractor’s proposal attached hereto as Attachment “B”, the content of which is incorporated by reference to this Agreement as if fully set out her in its entirety.
c. Contractor desires to perform said services on the terms and conditions set forth in this Agreement.

2. Term. The term of this Agreement is eighteen (18) months beginning on May 1, 2023, continuing through October 31, 2024, unless extended by mutual written consent of the parties.

3. Compensation and Payment. This Agreement is for an amount not to exceed 1,325,848.45, subject to approved amendments and changes. All pricing must be in accordance with the attached Quote, as shown as Attachment “B”, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety.

4. Appropriations. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council of City for each fiscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City.

5. Insurance. Contractor shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Attachment "C", incorporated herein by reference. If no insurance is required Attachment “C” will reflect that there are no requirements.

Item 1I - Page 9

6. Indemnification. To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively “Claims”), including but not limited to Claims arising from injuries to or death of persons (Contractor’s employees included), for damage to property, including property owned by City, for any violation of any federal, state, or local law or ordinance or in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct committed by Contractor, its officers, employees, representatives, and agents, that arise out of or relate to Contractor’s performance of Services or this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability under this Agreement. Contractor’s indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final.

7. Notice. Any notice required under this Agreement must be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed, or hand delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows:

IF TO THE CITY: IF TO THE CONTRACTOR:

City of Palm Springs Miracle Recreation Equipment
Company
Attn: Brenda Pree Attn: Robert Fryhoff
Title: City Clerk Title: Regional Representative
Address: 3200 E Tahquitz Canyon Way Address: PO Box 734154 Palm Springs, CA 92262 Dallas, TX 75373-4154
Phone: (760) 323-8204 Phone: (800) 264-7225 ext. 307
Fax: (760) 322-8332 Phone: (800) 264-7225 ext. 107

8. Compliance with Law. Contractor shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations when performing the Services. Contractor shall be liable for all violations of such laws and regulations in connection with this Agreement.

9. Changes. In the event any change or changes in the work is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed Item 1I - Page 10
amendments, including, but not limited to, any additional fees. An amendment may be entered into:

A. To provide for revisions or modifications to documents, work product, or Work, when required by the enactment or revision of any subsequent law; or B. To provide for additional work not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.

10.Termination Prior to Expiration of Term. City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. Where termination is due to the fault of Contractor and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City. Upon receipt of the notice of termination, Contractor shall immediately cease all Services except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer after such notice. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Services and shall not be entitled to damages or compensation for termination of Work. If the termination is for cause, the City shall have the right to take whatever steps it deems necessary to correct Contractor's deficiencies and charge the cost thereof to Contractor, who shall be liable for the full cost of the City's corrective action. Contractor may not terminate this Agreement except for cause, upon 30 days written notice to City.

11.Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin (i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city contracting

12.Entire Agreement. This Agreement, along with the Cooperative Agreement constitutes the entire agreement between the parties concerning the subject matter of Item 1I - Page 11
this Agreement and supersedes all prior negotiations, arrangements, agreements and understandings, either oral or written between the parties. In the event of conflict or inconsistency between this Agreement and the Cooperative Agreement, this terms and conditions in this Agreement shall prevail.
[Signature Page Follows]
Item 1I - Page 12

SIGNATURE PAGE TO COOPERATIVE PURCHASE OF PLAYGROUND

STRUCTURES AND INSTALLATION FOR DEMUTH AND VICTORIA PARKS

AGREEMENT

BETWEEN THE CITY OF PALM SPRINGS

MIRACLE RECREATION EQUIPMENT COMPANY
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By: _____________________________ By: _____________________________ Signature Signature
(2nd signature required for Corporation)
Date: ___________________________ Date: ___________________________ CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: _______ Item No. ________
APPROVED AS TO FORM: ATTEST:

By: _____________________________ By: _____________________________ Jeffrey S. Ballinger, Brenda Pree
City Attorney City Clerk
APPROVED:

By: _____________________________ Date: ____________________________ City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Item 1I - Page 13

ATTACHMENT A

SCOPE OF WORK
Item 1I - Page 14
010521-LTS
Rev. 10/2020 1
Solicitation Number: RFP #010521

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and PlayPower, Inc., 11515 Vanstory Drive #100, Huntersville, NC 28078 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Playground and Water Play Equipment with Related Accessories and Services from which Vendor was awarded a contract.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires February 17, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

Item 1I - Page 15
010521-LTS
Rev. 10/2020 2
All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable

Item 1I - Page 16
010521-LTS
Rev. 10/2020 3
time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing

Item 1I - Page 17
010521-LTS
Rev. 10/2020 4
restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at governmentowned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.

Item 1I - Page 18
010521-LTS
Rev. 10/2020 5
Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

Item 1I - Page 19
010521-LTS
Rev. 10/2020 6
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Item 1I - Page 20
010521-LTS
Rev. 10/2020 7
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their

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respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.

Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.

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a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.

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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance

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maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

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The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40

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hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any

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agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

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22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell PlayPower, Inc.

By: __________________________ By: __________________________ Jeremy Schwartz W. Todd Brinker
Title: Director of Operations &
Procurement/CPO
Title: Senior Vice President Global Sales &
Marketing Outdoor Play
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________

Item 1I - Page 31
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Bid Number: RFP 010521 Vendor Name: PlayPower

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Bid Number: RFP 010521 Vendor Name: PlayPower

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Item 1I - Page 51

ATTACHMENT B

QUOTE / PRICING
Item 1I - Page 52
Demuth Park - City of
Palm Springs -
Miracle Refresh
Item 1I - Page 53
Item 1I - Page 54
Item 1I - Page 55
Item 1I - Page 56
Item 1I - Page 57
Item 1I - Page 58
8' MIN
8' MIN
8' MIN
8' MIN
GROUND SPACE:

PROTECTIVE AREA:

DRAWN BY: DATE:

PHONE NO:

FAX NO:

COMPLIES TO ADA

COMPLIES TO ASTM/CPSC
To promote safe and proper equipment use
by children. Miracle recommends the
installation of either a Miracle safety sign or
other appropriate safety signage near each
playsystem's main entry point(s) to inform
parents and supervisors of the age
appropriateness of the playsystem and
general rules for safe play.

THE PLAY COMPONENTS IDENTIFIED IN THIS
PLAN ARE IPEMA CERTIFIED. THE USE AND

LAYOUT OF THESE COMPONENTS CONFORM
TO THE REQUIREMENTS OF ASTM F1487.

AN ENERGY ABSORBING PROTECTIVE

SURFACE IS REQUIRED UNDER & AROUND ALL

PLAY SYSTEMS
(877) 215-3869
Palm Springs, CA
Demuth Park 5-12
R0036_44956631447 (800) 264-7225 x102
Corona,CA
9106 Pulsar Ct
Bryce Lawrence 1/30/2023
111'-0" x 68'-0"
98'-6" x 58'-6"
MIRACLE PLAYGROUND SALES, INC.

ELEVATED PLAY ACTIVITIES - TOTAL:

ELEVATED PLAY ACTIVITIES ACCESIBLE BY TRANSFER:

ELEVATED PLAY ACTIVITIES ACCESIBLE BY RAMP:

GROUND LEVEL ACTIVITY TYPE:

GROUND LEVEL QUANTITY:

REQ'D
REQ'D
REQ'D
REQ'D
AGE GROUP: 5-12
5 3
8 0
16 6
3 0
15 Item 1I - Page 59
Item 1I - Page 60
Item 1I - Page 61
3' DECK

FOR ROOF
71453839

TRANSFER
POINT
71485139 HEX CLIMBER TO 3' DK
7146933

CURVED CABLE/ROPE

CLIMBER
7149173
270 TYPHOON

SLIDE DOMED WAVE
71467539U

BUNNY HILL
SLIDE
714736
45 DEG SLOPED

CLIMBING WALL
71475734

JUMP PANEL,
3' DECK
7147153

MOTOR SKILLS
7149832

WAVY WEDGE WALL
WALKER 2-WAY 1 SEC
457215

MM DYNAMICS LAB
4533
GROUND SPACE:

PROTECTIVE AREA:

DRAWN BY: DATE:

PHONE NO:

FAX NO:

COMPLIES TO ADA

THE PLAY COMPONENTS IDENTIFIED IN THIS
PLAN ARE IPEMA CERTIFIED. THE USE AND

LAYOUT OF THESE COMPONENTS CONFORM
TO THE REQUIREMENTS OF ASTM F1487.

AN ENERGY ABSORBING PROTECTIVE

SURFACE IS REQUIRED UNDER & AROUND ALL

PLAY SYSTEMS
(877) 215-3869
Palm Springs, CA
Demuth Park 2-5
R0036_44956643768 (800) 264-7225 x102
Corona,CA
9106 Pulsar Ct
Bryce Lawrence 1/30/2023
43'-0" x 34'-6"
41'-6" x 31'-0"
MIRACLE PLAYGROUND SALES, INC.

ELEVATED PLAY ACTIVITIES - TOTAL:

ELEVATED PLAY ACTIVITIES ACCESIBLE BY TRANSFER:

ELEVATED PLAY ACTIVITIES ACCESIBLE BY RAMP:

GROUND LEVEL ACTIVITY TYPE:

GROUND LEVEL QUANTITY:

REQ'D
REQ'D
REQ'D
REQ'D
AGE GROUP: 2-5
2 2
3 0
6 6
4 0
6 Item 1I - Page 62
Payment Address
PO Box 734154
Dallas TX 75373-4154
Phone # (800) 264-7225
Fax # (877) 215-3869
[email protected]
www.miracle-recreation.com
Estimate Number MREC 3612
Estimate Date Feb 16, 2023
Expiration Date May 13, 2023
Customer City of Palm Springs
Name David McAbee
Phone (760) 323-8170
Email [email protected]
Sales Rep Charlotte Smith
Email [email protected]
Payment Terms Net 30
Project Name
Demuth Park - City of Palm Springs - Miracle Refresh
Description Quantity Price Discount Total
MREC 5-12
Custom 5-12 Year Old
Playground from Miracle
recreation Equipment Company.

Drawing Number
R0036_44956631447
1 $169,264.00 -$42,316.00 $126,948.00
MREC 2-5
Custom 2-5 Year Old Playground
from Miracle Recreation
1 $50,009.00 -$12,502.25 $37,506.75
Item 1I - Page 63
Shade Systems
43' x 69' Rectangle Mega Span
Consisting of (6) Columns and
(2) Fabric
Canopies - 15' Eave - Pier
Mounted Columns
1 $67,345.00 -$10,775.20 $56,569.80
Shade Systems
26' x 33' Rectangle Mega Span
Consisting of (4) Columns and
(1) Fabric
Canopy - 15' Eave - Pier Mounted
Columns
1 $24,237.00 -$3,877.98 $20,359.02
Shade Systems
30' x 40' Rectangle Mega Span
Consisting of (4) Columns and
(1) Fabric
Canopy - 10' Eave - Pier Mounted
Columns
1 $22,715.00 -$4,138.40 $18,576.60
Shade Systems Engineering
Shade Systems Engineering
3 $1,250.00 $0.00 $3,750.00
$263,710.17

9.25% Sales Tax $24,393.19
Product Total $288,103.36
Description Quantity Rate
Freight Miracle
Shipping and Handling Charges for Miracle Recreation
Equipment. All prices are FOB Monett MO.
1 $12,422.00
$12,422.00
5-12 Area
Item 1I - Page 64
Installation
• Provide & maintain temporary fencing.
• Remove & dispose of play components
• Remove & dispose of rubber tiles & sub base.
• Excavate, remove & dispose of EWF surfacing.
• Remove Swing Hardware, prep & paint arch swing w/
two part epoxy
paint, re-install swing supports.
• Sand, prep and paint (E) support post w/ two part
epoxy paint.
• Install new Miracle components on (E) play structure. • Construct concrete perimeter anchor.
• Construct aggregate sub base for resilient surfacing. • Provide & install 50/50 blk/ standard color resilient surfacing, 8’ CFH
• Auger/ excavate (6) 36” dia x 8’ deep caisson style
footings w/ (6) # 5
vert & # 4 ties @ 12”. Install 43’ x 69’ fabric shade.* Install 26x33 Fabric Shade Over Swings
1 $370,790.70
$370,790.70
2-5 Area
Item 1I - Page 65
Installation
• Provide & maintain temporary fencing.
• Remove & dispose of play components
• Remove & dispose of rubber tiles & sub base.
• Excavate, remove & dispose of EWF surfacing.
• Sand, prep and paint (E) support post w/ two part
epoxy paint.
• Install new Miracle components on (E) play structure. • Construct concrete perimeter anchor.
• Construct aggregate sub base for resilient surfacing. • Provide & install 50/50 blk/ standard color resilient surfacing, 8’ CFH
• Auger/ excavate (4) 30” dia x 6’ deep caisson style
footings w/ (5) # 5
vert & # 4 ties @ 12”. Install 30’ x 40’ fabric shade.* 1 $126,683.55
$126,683.55
Tax $0.00
Shipping, Handling and Non Taxable Services Total $509,896.25 Pricing based on Miracle Recreation's Sourcewell contract #01521-LTS-3 (formerly known as NJPA) Grand Total $797,999.61
NOTES AND EXCLUSIONS:
• This estimate shall not become binding until signed and returned for approval. • A signature indicates acceptance of all terms, conditions, and prices listed. • A signed quote will not substitute for a Purchase Order if one is required by the Customer. Make purchase orders out to Miracle Recreation.
• Exclusions: All Unloading, Storage, Installation, Site Work, Fees & Permits, outside of the quoted above. • Footing calculations for playground equipment can be added for an additional fee if required • All signed quotes and/or purchase orders should be emailed to [email protected] or faxed to 877-215- 3869. Hard copies can be mailed to Miracle Playground Sales 9106 Pulsar Ct Suite C Corona, CA 92883 Item 1I - Page 66
THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. Miracle objects to any other terms proposed by the customer in writing or otherwise, as material alterations, and all such terms shall be void. The customer authorizes Miracle to ship the equipment and pay Miracle the total amount specified. Shipping terms are FOB the place of shipment via a common carrier designated by Miracle. The customer agrees to pay all additional service charges for past due invoices per the terms listed above. The customer must provide proper tax exemption certificates to Miracle and promptly pay and discharge all applicable taxes, license fees, levies, and dismiss other impositions on the equipment at its sole expense.

Item 1I - Page 67
WHY MIRACLE®
Item 1I - Page 68
Miracle brings you the thrills of a lifetime.

Miracle is one of the nation’s fi rst and most innovative playground equipment manufacturers. We fi rst began shaping the future of play in 1927 when our founder Johnnie Ahrens created the Whirl — a tilting, kid-powered merry-go-round — based on the timeless insight that, “Kids want action.” That same inspiration has driven more than 90 years of innovation, including the introductions of the fi rst fi berglass slide (1963), the 25-foot Mega Tower® (2000s), and the Avalanche Inclusive Slide (2015). Our latest advance, the Extreme Generation adventure playground, delivers challenging physical events for kids seeking extreme play. Its design brings play to new heights, with innovative, fully-enclosed skyways that provide elaborate rope-course-inspired activities far above ground, safely adding an element of perceived risk to any play space.

This never-ending dedication to innovation is the reason why, even after more than 90 years, the Miracle legacy remains focused on building yours.

VERSALOK®
Our clamp design
eliminates the need for
stacking multiple clamps
and features a stainless
steel tamper resistant
fastener.

GATOR GRIP®
The 3D textured pattern
makes it easy for kids to
make their next moves.

MIRA-THERM™
This textured vinyl
coating for deck surfaces
helps prevent rapid
heat transfer, while the
hole pattern keeps little
fi ngers safe.

COMPOUNDED RESIN
Provides superior strength
and durability, advanced
color fastness and UV
resistance.

The Miracle Advantage
We believe the experience of building a playground should be as intuitive as playing on it. From design, specifi cation, funding, purchasing and installation, we’ll be with you every step of the way. Our customized design process is free because there should never be a charge to dream.

Let’s get you started by envisioning a playground that is meant for your community and right for your budget. It’s why our legacy has always been about building yours.

SAFETY
We’re committed to providing equipment that meets and/or exceeds the performance safety specifi cations established by organizations such as ASTM, CPSC, CSA, CPSIA, IPEMA and EN.

To verify product certifi cation, visit www.ipema.org.
miracle-recreation.com 193
Item 1I - Page 69
Red Yellow Tropical Yellow Orange Lime Chartreuse Green Forest Green Teal Sky Cyan Blue Cobalt Lavender Plum Burgundy
Beige Brownstone Brown Dark Brown White Graystone Light Gray Gray Black (Roofs Only)
Rock-ite® Plastic Colors
Roofs, Slides, Big Timber® Components, Crawl Tubes, Bongos™, Bumpers and Panels.

Mira-Lene™ Panel Colors
Red-Sand
Plum-Sand
Beige-Forest
Green
Beige-Red Beige-Gray Dark Gray-Black Black-White White-Black Brown-Sand
Red-Yellow Yellow-Sand Yellow-Blue Yellow-Black Orange-Sand Lime-Sand Forest
Green-Sand
Blue-Sand Blue-Yellow Blue-White Cobalt-Sand
Yellow Red Royal Blue Forest Green Sand Black
Miracle Swing Seat Colors
Color Choices
196 Color Choices Miracle-Recreation.com Item 1I - Page 70 Red Yellow Tropical Yellow Orange Lime Chartreuse Green Forest Green Burgundy Brown White Light Gray
Sand
Dark Brown Silver Metallic Gray Black
(Posts & Clamps Only)
Teal Azure Blue Cobalt Lavender Plum Beige
Mira-Cote™ Powder-Coated Painted Metal Colors
Posts, Arches, Swings and Accents (Railings & Climbers).

Mira-Cote™ Antimicrobial Painted Metal Colors
This proprietary treatment helps minimize bacterial mold, algae growth and stains.

Yellow Orange Habanero Mediterranean Safari Rainforest Desert Dunes Mahogany Gray White Red Brown Royal Blue Sand Hunter Green Dark Gray
Mira-Therm™ Textured Colors
Mira-Therm coatings for Decks, Steps, Ramps, Bridges and Cargo Climbers are available in either orthophtalate-free Mira-Therm 2 (vinyl) or Mira-Therm PE (polyethylene)–based coatings with Antimicrobial enhancements.

Miracle® uses high quality materials and state of the art manufacturing processes. Commercial playgrounds and products are subjected to years of environmental and solar exposure. Such extreme exposure takes its toll on paints and pigments, and all colors will fade over time. So Miracle® does not warrant against color fading or discoloration. It is important to properly maintain your playground to ensure its longevity. Depending on environmental conditions at your location, the installation of fabric shade structures may help to delay fading and discoloration.

Actual colors in catalog may vary due to four color printing process.

Item 1I
Color
- Page
olor Cho
71 ices 197
Navy Blue Chocolate
Blue
Royal Blue
Red
Cinnamon
Green
Laguna Blue Arizona
Yellow
Turquoise
Desert Sand
Terracotta Rain Forest
Terracotta
White
Sunflower Yellow Olive
Desert Sand
Silver
Electric Purple Zesty Lime
Silver
Black
Perforated Diamond
Powder Coat and Plastisol Powder Coat Only
Red Green Blue Sand Brown Charcoal Black White
Shade Fabric Colors
SHADESURE™ Fabrics Passes: NFPA 701 / ASTM-E84
COLOURSHADE® Fire Retardant Fabrics Passes: NFPA 701 / ASTM-E84 / OSFM TITLE 19 Site Furnishing Colors
Amenities receive a durable color coating that will not rust, crack, peel, or warp. Choose a powder coat color for framework and plastisol coating for table tops, seats, and backs.

Site Furnishing Patterns
Color Choices
Milwaukee
Brown
Recycled Plastic Colors
Cedar
Slat and Rib patterns (not shown)
available in select site furnishing
products.
198 Color Choices Miracle-Recreation.com Item 1I - Page 72 Warranty
Miracle Recreation Equipment Company warrants its products against structural failure due to defects in materials and workmanship for the warranty periods and material categories prescribed below.

Buyer agrees that products sold by Miracle Recreation Equipment Company carry only the following warranties:

1. LIMITED WARRANTY FOR AS LONG AS YOU OWN THE PRODUCT: Aluminum deck posts, steel deck posts, VersaLok® fastening system, cast aluminum parts, and stainless steel hardware.

2. LIMITED FIFTEEN (15) YEAR WARRANTY: All rigid steel playground components, decks, steps, and weldments, rotationally molded and sheet plastic components, plastic lumber, roof panels, and stainless steel slides, except as otherwise specified below.

3. LIMITED TEN (10) YEAR WARRANTY: Fabric shade steel frames, and Shadesure™ and Colourshade FR fabrics (Note Exception:

Limited Five (5) Year Warranty on Shadesure™ fabrics in colors Red, Yellow, Electric Purple, Zesty Lime, Cinnamon, and Olive.)

4. LIMITED EIGHT (8) YEAR WARRANTY:
• Fiberglass signage, accessible swing seats, precast PolyFiberCrete or precast concrete products. •Play Terrain Synthetic Turf safety surfacing against deterioration of specified attenuation performance and appearance. • Integrated shade fabric and components against rot, UV deterioration and defects in materials and workmanship (Note Exception: Limited Three (3) Year Warranty for fabric in shades of red).

5. LIMITED FIVE (5) YEAR WARRANTY:
• Heavy duty diamond barrier mesh and Kidrox™ Climbing Rocks. • Mira-Therm™ PVC coating and PE coating against cracking or peeling. •Park and Site Amenities (i.e. benches, tables, trash receptacles, etc.). • GFRP (Glass Fiber Reinforced Polymer) Products.
• Steel core cable nets and rope fittings and connections (Note Exception: Warranty does not cover normal wear and tear such as fraying or facing of cable coating).

6. LIMITED THREE (3) YEAR WARRANTY: Flexible belting, plastic border timbers and accessories, and electronic panel speakers, sound chips, and circuit boards.

7. LIMITED ONE (1) YEAR WARRANTY:
• Slashproof Swing Seats, 360° Bucket Tot Swing Seats, and Tuff Net no climbing mesh. •Pool slide support structures, stairways, landings and railings. • All other products, components and custom pieces that are not specifically listed above, including, without limitation, all moving parts, such as swing hangers and bearings, swivels, chains, whirls, springs and flexible components, and all high wear items, such as trolleys, cables, wheels, and bumper stops related to rail and cable ride products.

BUYER’S REMEDY: If any products prove defective or non-conforming under normal use and within the above-prescribed warranty periods and material categories, Buyer must promptly notify Miracle in writing at 878 E. Hwy 60, Monett, MO 65708 USA. Miracle does not warranty that any particular color will be available for any period of time, and reserves the right to discontinue any color for any reason, without recourse by the Purchaser or Owner of the discontinued color. Miracle may elect to inspect the alleged defect at Buyer’s site or at Miracle’s facility. Buyer shall not return products to Miracle unless authorized by Miracle to do so. Authorized returns must be properly packaged and shipped prepaid and insured, at Buyer’s expense. Upon verification of warranty coverage, Miracle may elect, in its sole discretion, to repair defective or non-conforming products, or replace them by delivering products or part(s) of similar functionality free of charge to the site. Miracle’s limited warranties do not cover the cost of labor to remove defective or non -conforming part(s) or to install repaired or replacement part(s). By use of these limited warranties, Buyer accepts their terms and limitations, and waives any rights it would otherwise have to claim or assert that such warranties fail of their essential purpose. Buyer agrees that venue for any court action to enforce these limited warranties shall be in Barry or Greene Counties in the State of Missouri.

LIMITATIONS: All warranty periods begin on the date of Miracle’s invoice. Repaired and/or replacement part(s) are warranted only for the balance of the original limited warranty period. Warranties extend only to the original Buyer/end user for products purchased from Miracle or a Miracle authorized reseller, and are not transferrable.

Warranties apply only to Miracle products that are erected and installed in conformance with Miracle’s installation instructions, and that are maintained and inspected in conformance with Miracle maintenance and operational instructions.

Warranties specifically do not cover Miracle products:
• for cosmetic damage or flaws occurring under normal use, such as surface scratches, minor chips, hairline cracks, dents, marring, efflorescence, color fade (except for shade fabric as noted above), discoloration, corrosion/rust, fraying, or warping of recycled plastic lumber;
• that have been modified, altered, or repaired by unauthorized third parties; • that have not been used as designed or intended, or misused; • to which non-Miracle parts have been added or substituted; • that have been removed from their original location and re-installed elsewhere, without pre-approval by Miracle; • or that have been damaged due to excessive wear and tear, vandalism, abnormal use, abuse, negligence, environmental factors (such as wind-blown sand, salt spray, or airborne emissions from industrial sources), extreme weather (such as hail, flooding, lightning, tornados, sandstorms, earthquakes, or wind storms), and acts of God.

THE FOREGOING LIMITED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY FOR SELLER’S PRODUCTS, AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, IN LAW OR IN FACT. SELLER SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES,

EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR

A PARTICULAR USE OR PURPOSE, AND ANY IMPLIED WARRANTIES ARISING OUT OF COURSE OF DEALING OR PERFORMANCE OR TRADE USAGE. SELLER SHALL NOT BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, SPECIAL, OR PUNITIVE

DAMAGES, OR ANY LOSS OF REVENUE, PROFIT OR USE, ARISING OUT OF A BREACH OF THIS WARRANTY OR IN CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, USE, OPERATION OR REPAIR OF ANY PRODUCT. IN NO EVENT WILL SELLER BE LIABLE FOR ANY AMOUNT GREATER THAN THE PURCHASE PRICE OF A DEFECTIVE PRODUCT.

Prices are subject to change without notice and are exclusive of installation, surfacing, transportation, insurance, taxes, license fees, customs fees, duties, premiums, fees, and other changes.

Item 1I - Page
Warranty
73 195
• ISO 9001 Certification: The
International Standards Organization
is a network of national standard
institutes from 146 countries that
work in partnership with international
organizations, governments, industry,
business, and consumer
representatives to develop universal
standards for quality, environmental,
and management processes.
• The Miracle Recreation Equipment
company has been certified to
14001:2015 for its environmental
management system.
• Canadian Welding Bureau Certified
• The space requirements in this catalog are shown
to ASTM standards. Requirements for other
standards may be different.
• European Norm EN-1176. Miracle® offers
playgrounds that have been certified by TüV
Product Service, the recognized testing house
designated by the European Union. This
certification demonstrates compliance with the
European Harmonized Standard for Commercial
Play Equipment, EN 1176.
• IPEMA Member: Miracle® is a member in good
standing of the International Play Equipment
Manufacturer’s Association (IPEMA), a member-driven international trade organization which represents and promotes an open market for
manufacturers of play equipment.
• In the interest of playground safety, the International Play Equipment Manufacturers Association (IPEMA) provides a Third Party Certification
Service whereby a designated independent
laboratory, TÜV SÜD America Inc., (TÜV),
validates an equipment manufacturer’s certification of conformance to the ASTM F1487 Standard Consumer Safety Performance Specification for
Playground Equipment for Public Use, except
sections 7.1.1, 10, 13.1.1, 13.1.2, 13.2, and 13.3; to
CAN/CSA Z614 Children’s Playspaces and
Equipment, except clauses 10 and 11; or both. A
list of current validated products may be viewed
at www.ipema.org.
• In the Interest of playground safety, the
International Play Equipment Manufacturers
Association (IPEMA) provides a Third Party
Certification program whereby a designated
independent laboratory, TÜV SÜD America Inc.,
(TÜV), validates a surfacing manufacturer’s
certification of conformance to ASTM F1292,
Standard Specification for Impact Attenuation
Under and Around Playground Equipment Performance Criterion, Section 4.2; ASTM F1292, Standard Specification for Impact Attenuation
Under and Around Playground Equipment Performance Criterion (in its entirety); ASTM F3351, Standard Test Method for Impact Testing In Laboratory at Specified Test Height; and for an engineered wood fiber manufacturer its
certification of conformance, also to ASTM
F2075, Standard Specification for Engineered
Wood Fiber for Use as a Playground Safety
Surface Under and Around Playground Equipment; and for a Loose Fill Rubber manufacturer its certification of conformance, also to ASTM
F3012, Standard Specification for Loose Fill
Rubber for Use as a Playground Safety Surface
under and around Playground Equipment. A list
of current validated products, their thickness and
critical height may be viewed at www.ipema.org.

Certifications
194 Certifications Miracle-Recreation.com Item 1I - Page 74 Victoria Park -City of
Palm Springs -
Miracle Structures
Item 1I - Page 75
Item 1I - Page 76
Item 1I - Page 77
Item 1I - Page 78
Item 1I - Page 79
Item 1I - Page 80
Item 1I - Page 81
Item 1I - Page 82
6'-6"
DECK
7145029
HYPERBOLIX (6'6" DECK)
7146946
WIDE 4'

BURMA BRIDGE
7147234W9
6'-6"
DECK
7145029

CLIMBING
POLE
714808
405 TYPHOON

SLIDE DOMED WAVE
71474969U

ADA STAIRS
2'6" RISE
7149609
4'
DECK
7145029
1' ADA STAIR
7148109
3'
DECK
7145029
HYPERBOLIX (BETWEEN 3' DECKS)
71469433
3'
DECK
7145029

TRANSFER
POINT
714851359

SHUTTLE CLIMBER
71469214

CHAMELEON II

VORTEX SLIDE
714670U 714670EZ
7146706

CHAMELEON II SLIDE
714670PZ
TREE-O

CLIMBER
7146056

VERTICAL
LADDER
7148153
BUMPER
LADDER
7149763 HORIZONTAL LOW HYPERBOLIX
4644

HORIZONTAL HIGH HYPERBOLIX
4643

HORIZONTAL LOW HYPERBOLIX
4644

CABLE ROPE

OVERHEAD CLIMBER
7147645

DECK ENCL
7148135

END LADDER
7148155

VERTICAL

HYPERBOLIX
4641

CROSSWAY

CLIMBER LARGE
4541

VERTICAL

HYPERBOLIX
4641

VERTICAL

HYPERBOLIX
4641

POST CLIMBER
714616

BONGO PERCH
7147721

CHAOS CLIMBER
4543

3.5" ARCH SWING- (2 SEAT REQ'D)
MR0930
8' BELT SEAT

W/CHAIN
2840
8' BELT SEAT

W/CHAIN
2840

3.5" ARCH SWING- ADD-A-BAY (2 SEAT REQ'D)
MR0932

SWG PART GENERATION SWING
W/CHAIN FOR 8' TR
2760

SWG PART GENERATION SWING
W/CHAIN FOR 8' TR
2760
360 DEG TOT SEAT 8'
2990
360 DEG TOT SEAT 8'
2990

DUPLI-GATOR
SLIDE
7147716S
3'
7185019

TRANSFER
POINT
71885139
1' ADA STAIR
7188109
4'
7185019
4'
7185019

L-SLIDE
7189071

SHUTTLE CLIMBER
71869214

GROOVE II
SLIDE
7186384
VIEW
GROOVE
718716

PLAYSOLEIL LIGHT
MRUN1254

PLAYSOLEIL LIGHT
MRUN1254
BELL
718796P1

HOW TALL

RU PANEL
718633

TEN SPIN
304

MINI CITY CHATTERY
MR0887

BONGO PERCH
7147721

DECK ENCL
7148135
6'-6" MIN

AN ENERGY ABSORBING PROTECTIVE SURFACE

IS REQUIRED UNDER & AROUND ALL PLAY

SYSTEMS
GROUND SPACE:

PROTECTIVE AREA:

DRAWN BY: DATE:

PHONE NO:

FAX NO:

To promote safe and proper equipment use
by children. Miracle recommends the
installation of either a Miracle safety sign or
other appropriate safety signage near each
playsystem's main entry point(s) to inform
parents and supervisors of the age
appropriateness of the playsystem and COMPLIES TO ADA general rules for safe play.

COMPLIES TO ASTM/CPSC

THE PLAY COMPONENTS IDENTIFIED IN THIS
PLAN ARE IPEMA CERTIFIED. THE USE AND

LAYOUT OF THESE COMPONENTS CONFORM
TO THE REQUIREMENTS OF ASTM F1487.

R0036_44949340668
Palm Springs, CA
Victoria Park
(877) 215-3869
(800) 264-7225 x102
Corona,CA
9106 Pulsar Ct
Bryce Lawrence 2/2/2023
151'-6" x 78'-6"
140'-0" x 66'-0"
MIRACLE PLAYGROUND SALES, INC.

ELEVATED PLAY ACTIVITIES - TOTAL:

ELEVATED PLAY ACTIVITIES ACCESIBLE BY TRANSFER:

ELEVATED PLAY ACTIVITIES ACCESIBLE BY RAMP:

GROUND LEVEL ACTIVITY TYPE:

GROUND LEVEL QUANTITY:

REQ'D
REQ'D
REQ'D
REQ'D
AGE GROUP: 2-5
1 1
2 0
3 4
2 0
0 ELEVATED PLAY ACTIVITIES - TOTAL:

ELEVATED PLAY ACTIVITIES ACCESIBLE BY TRANSFER:

ELEVATED PLAY ACTIVITIES ACCESIBLE BY RAMP:

GROUND LEVEL ACTIVITY TYPE:

GROUND LEVEL QUANTITY:

REQ'D
REQ'D
REQ'D
REQ'D
AGE GROUP: 5-12
4 3
7 0
13 10
2 0
0 Item 1I - Page 83
Item 1I - Page 84
Payment Address
PO Box 734154
Dallas TX 75373-4154
Phone # (800) 264-7225
Fax # (877) 215-3869
[email protected]
www.miracle-recreation.com
Estimate Number MREC 3848
Estimate Date Mar 24, 2023
Expiration Date May 13, 2023
Customer City of Palm Springs
Name David McAbee
Phone (760) 323-8170
Email [email protected]
Sales Rep Charlotte Smith
Email [email protected]
Payment Terms Net 30
Project Name
Victoria Park -City of Palm Springs - Miracle Structures Description Quantity Price Discount Total
Miracle Recreation
Custom 5-12 Year Old and 2-5
Year Old Playgrounds from
Miracle Recreation Equipment
Company. Drawing Number
R0036_44949340668
1 $136,968.00 24.00% $104,095.68
Shade Systems
Custom Sails consisting of (8)
columns and (7) fabric canopies
per attached
drawing dated 1/31/2023 - Pier
Mounted Columns
1 $104,260.00 25.00% $78,195.00
Shade Systems Engineering
Shade Systems Engineering
1 $1,250.00 0.00% $1,250.00
Item 1I - Page 85
$183,540.68

9.25% Sales Tax $16,977.51
Product Total $200,518.19
Description Quantity Rate
Freight Miracle
Shipping and Handling Charges for Miracle Recreation
Equipment. All prices are FOB Monett MO.
1 $7,052.00
Freight Shade Systems 1 $11,880.00
Installation
• Provide & maintain temporary fencing.
• Remove & dispose of play equipment.
• Remove & dispose of rubber tiles & sub base.
• Excavate, remove & dispose of rubber mulch surfacing. • Install new Miracle modular play structure.
• Install Shade Structures 7 panel custom shade structure. • Install Shade structure over swing area.
• Construct concrete perimeter anchor.
• Construct aggregate sub base for resilient surfacing. • Provide & install 50/50 blk/ standard color resilient surfacing, 6’ CFH
1 $308,398.65
$327,330.65
Tax $0.00
Shipping, Handling and Non Taxable Services Total $327,330.65 Pricing based on Miracle Recreation's Sourcewell contract #01521-LTS-3 (formerly known as NJPA) Grand Total $527,848.84
Item 1I - Page 86
NOTES AND EXCLUSIONS:
• This estimate shall not become binding until signed and returned for approval. • A signature indicates acceptance of all terms, conditions, and prices listed. • A signed quote will not substitute for a Purchase Order if one is required by the Customer. Make purchase orders out to Miracle Recreation.
• Exclusions: All Unloading, Storage, Installation, Site Work, Fees & Permits, outside of the quoted above. • Footing calculations for playground equipment can be added for an additional fee if required • All signed quotes and/or purchase orders should be emailed to [email protected] or faxed to 877-215- 3869. Hard copies can be mailed to Miracle Playground Sales 9106 Pulsar Ct Suite C Corona, CA 92883 THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. Miracle objects to any other terms proposed by the customer in writing or otherwise, as material alterations, and all such terms shall be void. The customer authorizes Miracle to ship the equipment and pay Miracle the total amount specified. Shipping terms are FOB the place of shipment via a common carrier designated by Miracle. The customer agrees to pay all additional service charges for past due invoices per the terms listed above. The customer must provide proper tax exemption certificates to Miracle and promptly pay and discharge all applicable taxes, license fees, levies, and dismiss other impositions on the equipment at its sole expense.

Item 1I - Page 87
WHY MIRACLE®
Item 1I - Page 88
Miracle brings you the thrills of a lifetime.

This never-ending dedication to innovation is the reason why, even after more than 90 years, the Miracle legacy remains focused on building yours.

VERSALOK®
Our clamp design
eliminates the need for
stacking multiple clamps
and features a stainless
steel tamper resistant
fastener.

GATOR GRIP®
The 3D textured pattern
makes it easy for kids to
make their next moves.

MIRA-THERM™
This textured vinyl
coating for deck surfaces
helps prevent rapid
heat transfer, while the
hole pattern keeps little
fi ngers safe.

COMPOUNDED RESIN
Provides superior strength
and durability, advanced
color fastness and UV
resistance.

Let’s get you started by envisioning a playground that is meant for your community and right for your budget. It’s why our legacy has always been about building yours.

SAFETY
We’re committed to providing equipment that meets and/or exceeds the performance safety specifi cations established by organizations such as ASTM, CPSC, CSA, CPSIA, IPEMA and EN.

To verify product certifi cation, visit www.ipema.org.
miracle-recreation.com 193
Item 1I - Page 89
Red Yellow Tropical Yellow Orange Lime Chartreuse Green Forest Green Teal Sky Cyan Blue Cobalt Lavender Plum Burgundy
Beige Brownstone Brown Dark Brown White Graystone Light Gray Gray Black (Roofs Only)
Rock-ite® Plastic Colors
Roofs, Slides, Big Timber® Components, Crawl Tubes, Bongos™, Bumpers and Panels.

Mira-Lene™ Panel Colors
Red-Sand
Plum-Sand
Beige-Forest
Green
Beige-Red Beige-Gray Dark Gray-Black Black-White White-Black Brown-Sand
Red-Yellow Yellow-Sand Yellow-Blue Yellow-Black Orange-Sand Lime-Sand Forest
Green-Sand
Blue-Sand Blue-Yellow Blue-White Cobalt-Sand
Yellow Red Royal Blue Forest Green Sand Black
Miracle Swing Seat Colors
Color Choices
196 Color Choices Miracle-Recreation.com Item 1I - Page 90 Red Yellow Tropical Yellow Orange Lime Chartreuse Green Forest Green Burgundy Brown White Light Gray
Sand
Dark Brown Silver Metallic Gray Black
(Posts & Clamps Only)
Teal Azure Blue Cobalt Lavender Plum Beige
Mira-Cote™ Powder-Coated Painted Metal Colors
Posts, Arches, Swings and Accents (Railings & Climbers).

Mira-Cote™ Antimicrobial Painted Metal Colors
This proprietary treatment helps minimize bacterial mold, algae growth and stains.

Actual colors in catalog may vary due to four color printing process.

Item 1I
Color
- Page
olor Cho
91 ices 197
Navy Blue Chocolate
Blue
Royal Blue
Red
Cinnamon
Green
Laguna Blue Arizona
Yellow
Turquoise
Desert Sand
Terracotta Rain Forest
Terracotta
White
Sunflower Yellow Olive
Desert Sand
Silver
Electric Purple Zesty Lime
Silver
Black
Perforated Diamond
Powder Coat and Plastisol Powder Coat Only
Red Green Blue Sand Brown Charcoal Black White
Shade Fabric Colors
SHADESURE™ Fabrics Passes: NFPA 701 / ASTM-E84
COLOURSHADE® Fire Retardant Fabrics Passes: NFPA 701 / ASTM-E84 / OSFM TITLE 19 Site Furnishing Colors
Amenities receive a durable color coating that will not rust, crack, peel, or warp. Choose a powder coat color for framework and plastisol coating for table tops, seats, and backs.

Site Furnishing Patterns
Color Choices
Milwaukee
Brown
Recycled Plastic Colors
Cedar
Slat and Rib patterns (not shown)
available in select site furnishing
products.
198 Color Choices Miracle-Recreation.com Item 1I - Page 92 Warranty
Miracle Recreation Equipment Company warrants its products against structural failure due to defects in materials and workmanship for the warranty periods and material categories prescribed below.

Buyer agrees that products sold by Miracle Recreation Equipment Company carry only the following warranties:

1. LIMITED WARRANTY FOR AS LONG AS YOU OWN THE PRODUCT: Aluminum deck posts, steel deck posts, VersaLok® fastening system, cast aluminum parts, and stainless steel hardware.

3. LIMITED TEN (10) YEAR WARRANTY: Fabric shade steel frames, and Shadesure™ and Colourshade FR fabrics (Note Exception:

Limited Five (5) Year Warranty on Shadesure™ fabrics in colors Red, Yellow, Electric Purple, Zesty Lime, Cinnamon, and Olive.)

6. LIMITED THREE (3) YEAR WARRANTY: Flexible belting, plastic border timbers and accessories, and electronic panel speakers, sound chips, and circuit boards.

EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR

Prices are subject to change without notice and are exclusive of installation, surfacing, transportation, insurance, taxes, license fees, customs fees, duties, premiums, fees, and other changes.

Item 1I - Page
Warranty
93 195
• ISO 9001 Certification: The
International Standards Organization
is a network of national standard
institutes from 146 countries that
work in partnership with international
organizations, governments, industry,
business, and consumer
representatives to develop universal
standards for quality, environmental,
and management processes.
• The Miracle Recreation Equipment
company has been certified to
14001:2015 for its environmental
management system.
• Canadian Welding Bureau Certified
• The space requirements in this catalog are shown
to ASTM standards. Requirements for other
standards may be different.
• European Norm EN-1176. Miracle® offers
playgrounds that have been certified by TüV
Product Service, the recognized testing house
designated by the European Union. This
certification demonstrates compliance with the
European Harmonized Standard for Commercial
Play Equipment, EN 1176.
• IPEMA Member: Miracle® is a member in good
standing of the International Play Equipment
Manufacturer’s Association (IPEMA), a member-driven international trade organization which represents and promotes an open market for
manufacturers of play equipment.
• In the interest of playground safety, the International Play Equipment Manufacturers Association (IPEMA) provides a Third Party Certification
Service whereby a designated independent
laboratory, TÜV SÜD America Inc., (TÜV),
validates an equipment manufacturer’s certification of conformance to the ASTM F1487 Standard Consumer Safety Performance Specification for
Playground Equipment for Public Use, except
sections 7.1.1, 10, 13.1.1, 13.1.2, 13.2, and 13.3; to
CAN/CSA Z614 Children’s Playspaces and
Equipment, except clauses 10 and 11; or both. A
list of current validated products may be viewed
at www.ipema.org.
• In the Interest of playground safety, the
International Play Equipment Manufacturers
Association (IPEMA) provides a Third Party
Certification program whereby a designated
independent laboratory, TÜV SÜD America Inc.,
(TÜV), validates a surfacing manufacturer’s
certification of conformance to ASTM F1292,
Standard Specification for Impact Attenuation
Under and Around Playground Equipment Performance Criterion, Section 4.2; ASTM F1292, Standard Specification for Impact Attenuation
Under and Around Playground Equipment Performance Criterion (in its entirety); ASTM F3351, Standard Test Method for Impact Testing In Laboratory at Specified Test Height; and for an engineered wood fiber manufacturer its
certification of conformance, also to ASTM
F2075, Standard Specification for Engineered
Wood Fiber for Use as a Playground Safety
Surface Under and Around Playground Equipment; and for a Loose Fill Rubber manufacturer its certification of conformance, also to ASTM
F3012, Standard Specification for Loose Fill
Rubber for Use as a Playground Safety Surface
under and around Playground Equipment. A list
of current validated products, their thickness and
critical height may be viewed at www.ipema.org.

Certifications
194 Certifications Miracle-Recreation.com Item 1I - Page 94

ATTACHMENT C

INSURANCE REQUIREMENTS
Item 1I - Page 95

INSURANCE

1. Procurement and Maintenance of Insurance. Consultant shall procure and maintain public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant’s performance under this Agreement. Consultant shall procure and maintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement. Consultant shall also carry workers’ compensation insurance in accordance with California workers’ compensation laws. Such insurance shall be kept in full force and effect during the term of this Agreement, including any extensions. Such insurance shall not be cancelable without thirty (30) days advance written notice to City of any proposed cancellation. Certificates of insurance evidencing the foregoing and designating the City, its elected officials, officers, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of Services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Consultant’s obligation to indemnify City, its elected officials, officers, agents, employees, and volunteers.

2. Minimum Scope of Insurance. The minimum amount of insurance required under this Agreement shall be as follows:

A. Comprehensive general liability and personal injury with limits of at least one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two million dollars ($2,000,000) general aggregate; B. Automobile liability insurance with limits of at least one million dollars ($1,000,000.00) per occurrence;
C. Professional liability (errors and omissions) insurance with limits of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate is:
_________ required
____x_____ is not required;
D. Workers’ Compensation insurance in the statutory amount as required by the State of California and Employer’s Liability Insurance with limits of at least one million dollars $1 million per occurrence. If Consultant has no employees, Consultant shall complete the City’s Request for Waiver of Workers’ Compensation Insurance Requirement form.

3. Primary Insurance. For any claims related to this Agreement, Consultant’s insurance coverage shall be primary with respect to the City and its respective elected officials, officers, employees, agents, and volunteers. Any insurance or self-insurance maintained by City and its respective elected officials, officers, Item 1I - Page 96
employees, agents, and volunteers shall be in excess of Consultant’s insurance and shall not contribute with it. For Workers’ Compensation and Employer’s Liability Insurance only, the insurer shall waive all rights of subrogation and contribution it may have against City, its elected officials, officers, employees, agents, and volunteers.

4. Errors and Omissions Coverage. If Errors & Omissions Insurance is required, and if Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement to cover claims made within three years of the completion of Consultant’s Services under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least three years after completion of Consultant’s Services under this Agreement.

Consultant shall also be required to provide evidence to City of the purchase of the required tail insurance or continuation of the professional liability policy.

6. Verification of Coverage. Consultant shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, effecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Consultant’s insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers’ Compensation policies.

Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate:

B. "This insurance is primary and non-contributory over any insurance or selfinsurance the City may have..." ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

Item 1I - Page 97
C. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, “endeavor to” mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out.

In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies.

All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Consultant’s obligation to provide them.

7. Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions must be declared to and approved by the City prior to commencing any work or Services under this Agreement. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its elected officials, officers, employees, agents, and volunteers; or (2) Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Certificates of Insurance must include evidence of the amount of any deductible or self-insured retention under the policy. Consultant guarantees payment of all deductibles and self-insured retentions.

Item 1I - Page 98

ATTACHMENT B
Item 1I - Page 99
Item 1I - Page 100
Item 1I - Page 101

CITY COUNCIL STAFF REPORT
04/27/2023
SUBJECT:

APPROVE CONTRACT SERVICE AGREEMENT NO. 23B067 WITH BIRDAIR, INC.

FOR FABRIC ROOF SYSTEM INSPECTION, MAINTENANCE, AND REPAIR

SERVICES
RECOMMENDATION:

Approve Contract Services Agreement 23B067 with Birdair, Inc. to provide fabric roof system inspection, maintenance, and repair services in an amount not to exceed $150,000 for the initial three-year term beginning May 1, 2023, through April 30, 2026, with two one-year extension options at the City’s sole discretion.

1. 2. Authorize the City Manager or his designee to execute all necessary documents.

Attachments
Item 1J

CITY COUNCIL STAFF REPORT
DATE: APRIL 27, 2023 CONSENT CALENDAR
SUBJECT: APPROVE CONTRACT SERVICE AGREEMENT NO. 23B067 WITH BIRDAIR, INC. FOR FABRIC ROOF SYSTEM INSPECTION,

MAINTENANCE, AND REPAIR SERVICES
FROM: Scott C. Stiles, City Manager
BY: Department of Aviation
SUMMARY:

This action will approve a three-year agreement with two one-year options with Birdair, Inc. in an amount not to exceed $150,000 for fabric roof system inspection, maintenance, and repair services for the Palm Springs International Airport.

RECOMMENDATION:

1. Approve Contract Services Agreement 23B067 (Attachment A) with Birdair, Inc. to provide fabric roof system inspection, maintenance, and repair services in an amount not to exceed $150,000 for the initial three-year term beginning May 1, 2023 through April 30, 2026, with two one-year extension options at the City’s sole discretion; and

2. Authorize the City Manager or his designee to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

According to the Public Integrity Disclosure form (Attachment B) submitted on March 30, 2023, Birdair, Inc. is registered in the State of Delaware and California.

STAFF ANALYSIS:

The contract with Birdair, Inc. is an on-call, as-needed type contract. The bids were used to determine the lowest, responsive, responsible bidder and to set the unit rates for the contract; however, the actual amount of the contract is based on the budgeted amount set by the Department and will therefore not match the bid amounts.

Item 1J - Page 1
City Council Staff Report
April 27, 2023 -- Page 2
Award of Fabric Roof System Inspection, Maintenance, & Repair Services Contract An Invitation for Bids (IFB 23-21) was initiated by the City’s Procurement & Contracting Department on March 7, 2023, based on the Department of Aviation specifications. Bids were solicited directly via the City’s procurement vendor portal, PlanetBids. In addition, the IFB was advertised in The Desert Sun. One bid was received by the March 30, 2023, deadline as follows:

Vendor Bid
Birdair, Inc. $105,458.50
Since only one bid was received, the pricing was analyzed by the Airport Maintenance Superintendent and compared to prices paid in the past for like work and was found to be fair and reasonable for the City. The Department of Aviation has used Birdair, Inc. in the past and has been satisfied with the services rendered. Additionally, Birdair, Inc. is well suited to maintain our fabric roof, as they were the original installers.

The contract is for three years with two one-year renewal options. The unit pricing is fixed for the first year and subject to a CPI increase in the following years. Staff recommends approval of a Contract Services Agreement 23B067 with Birdair, Inc. for the initial threeyear term in the amount not to exceed $150,000 effective May 1, 2023 through April 30, 2026, subject to two one-year optional renewals at the sole discretion of the City.

ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

ALIGNMENT WITH STRATEGIC PLANNING:

The requested action aligns with the City Council Priority 3A, Community Infrastructure.

FISCAL IMPACT:

Funds for the Birdair Inc. Contract Services Agreement have been budgeted and are available in Airport account 4157050.40105.

Item 1J - Page 2
City Council Staff Report
April 27, 2023 -- Page 3
Award of Fabric Roof System Inspection, Maintenance, & Repair Services Contract REVIEWED BY:

Department Director: Harry Barrett, Jr.

Procurement and Contracting Manager: Kim Baker
City Attorney: Geremy Holm
City Manager: Scott Stiles
ATTACHMENTS:

A. Contract Services Agreement No. 23B067
B. Public Integrity Business Disclosure
Item 1J - Page 3

ATTACHMENT A
Item 1J - Page 4
Revised 2.8.23 Page 1 of 71
CONTRACT SERVICES AGREEMENT 23B067

FABRIC ROOF SYSTEM INSPECTION, MAINTENANCE,

AND REPAIR SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (“Agreement”) is made and entered into on May 1, 2023, by and between the City of Palm Springs, a California charter city and municipal corporation (“City”), and BIRDAIR, INC., a Delaware corporation, (“Contractor”).

City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.

RECITALS
A. City requires the services of a licensed and qualified contractor to provide the City with fabric roof system inspection, maintenance, and repair services at the Palm Springs International Airport (PSP), (“Project”).

B. Contractor has submitted to City a proposal to provide fabric roof system inspection, maintenance, and repair services at the Palm Springs International Airport (PSP), to City under the terms of this Agreement.

C. Based on its experience, education, training, and reputation, Contractor is qualified and desires to provide the necessary services to City for the Project.

D. City desires to retain the services of Contractor for the Project.

NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. CONTRACTOR SERVICES

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide services to City as described in the Scope of Services/Work attached to this Agreement as Exhibit “A” and incorporated herein by reference (the “Services” or “Work”). Exhibit "A" includes the agreed upon schedule of performance and the schedule of fees. Contractor warrants that the Services shall be performed in a competent, professional, and satisfactory manner consistent with the level of care and skill ordinarily exercised by high quality, experienced, and well qualified members of the profession currently practicing under similar conditions. In the event of any inconsistency between the terms contained in the Scope of Services/Work and the terms set forth in this Agreement, the terms set forth in this Agreement shall govern.

1.2 Compliance with Law. Contractor shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations when Item 1J - Page 5
Revised 2.8.23 Page 2 of 71
performing the Services. Contractor shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement.

1.3 Licenses and Permits. Contractor shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement.

1.4 Familiarity with Work. By executing this Agreement, Contractor warrants that it has carefully considered how the Work should be performed and fully understands the facilities, difficulties, and restrictions attending performance of the Work under this Agreement.

2. TIME FOR COMPLETION
The time for completion of the Services to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the work of this Agreement according to the agreed upon schedule of performance set forth in Exhibit “A.” Neither Party shall be accountable for delays in performance caused by any condition beyond the reasonable control and without the fault or negligence of the non-performing Party. Delays shall not entitle Contractor to any additional compensation regardless of the Party responsible for the delay.

3. COMPENSATION OF CONTRACTOR

3.1 Compensation of Contractor. Contractor shall be compensated and reimbursed for the services rendered under this Agreement in accordance with the schedule of fees set forth in Exhibit “A”. The total amount of Compensation shall not exceed $150,000.00.

3.2 Method of Payment. In any month in which Contractor wishes to receive payment, Contractor shall submit to City an invoice for Services rendered prior to the date of the invoice, no later than the first working day of such month, in the form approved by City’s finance director. Payments shall be based on the hourly rates set forth in Exhibit “A” for authorized services performed. City shall pay Contractor for all expenses stated in the invoice that are approved by City and consistent with this Agreement, within thirty (30) days of receipt of Contractor’s invoice.

3.3 Changes. In the event any change or changes in the Services is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, any additional fees. An amendment may be entered into:

A. To provide for revisions or modifications to documents, work product, or Work, when required by the enactment or revision of any subsequent law; or B. To provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.

Item 1J - Page 6
Revised 2.8.23 Page 3 of 71

3.4 Appropriations. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council of City for each fiscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City.

4. PERFORMANCE SCHEDULE

4.1 Time of Essence. Time is of the essence in the performance of this Agreement.

4.2 Schedule of Performance. All Services rendered under this Agreement shall be performed under the agreed upon schedule of performance set forth in Exhibit “A.” Any time period extension must be approved in writing by the Contract Officer.

4.3 Force Majeure. The time for performance of Services to be rendered under this Agreement may be extended because of any delays due to a Force Majeure Event, if Contractor notifies the Contract Officer within ten (10) days of the commencement of the Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Contractor’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the Work); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority. After Contractor notification, the Contract Officer shall investigate the facts and the extent of any necessary delay and extend the time for performing the Services for the period of the enforced delay when and if, in the Contract Officer’s judgment, such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. The Contractor will not receive an adjustment to the contract price or any other compensation. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

4.4 Term. Unless earlier terminated in accordance with Section 4.5 of this Agreement, this Agreement shall continue in full force and effect for a period of three years, commencing on issuance of Notice to Proceed, unless extended by mutual written agreement of the Parties. In addition, the term may be extended at the sole discretion of the City upon written notice to the Contractor, for two (2) additional one (1) year terms.

4.5 Termination Prior to Expiration of Term. City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. Where termination is due to the fault of Contractor and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City. Upon receipt of the notice of termination, Contractor shall immediately cease all Services except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer after such notice. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Services and shall not be entitled to damages or Item 1J - Page 7
Revised 2.8.23 Page 4 of 71
compensation for termination of Work. If the termination is for cause, the City shall have the right to take whatever steps it deems necessary to correct Contractor's deficiencies and charge the cost thereof to Contractor, who shall be liable for the full cost of the City's corrective action.

Contractor may not terminate this Agreement except for cause, upon thirty (30) days written notice to City.

5. COORDINATION OF WORK

5.1 Representative of Contractor. The following principal of Contractor is designated as being the principal and representative of Contractor authorized to act and make all decisions in its behalf with respect to the specified Services: Thomas M. Connell (name), Project Executive (title). It is expressly understood that the experience, knowledge, education, capability, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Services under this Agreement. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer.

5.2 Contract Officer. The Contract Officer shall be the City Manager or his/her designee ("Contract Officer"). Contractor shall be responsible for keeping the Contract Officer fully informed of the progress of the performance of the Services. Contractor shall refer any decisions that must be made by City to the Contract Officer. Unless otherwise specified, any approval of City shall mean the approval of the Contract Officer.

5.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, education, capability, and reputation of Contractor, its principals and employees, were a substantial inducement for City to enter into this Agreement. Contractor shall not contract with any other individual or entity to perform any Services required under this Agreement without the City's express written approval. In addition, neither this Agreement nor any interest may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement including without limitation the insurance and indemnification requirements. If Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City.

5.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contractor, its agents or employees, perform the Services required, except as otherwise specified. Contractor shall perform all required Services as an independent contractor of City and shall not be an employee of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role; however, City shall have the right to review Contractor’s work product, result, and advice. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Contractor shall pay all wages, salaries, and other amounts due personnel in connection with their performance under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting Item 1J - Page 8
Revised 2.8.23 Page 5 of 71
such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance. Contractor shall not have any authority to bind City in any manner.

5.5 Personnel. Contractor agrees to assign the following individuals to perform the services in this Agreement. Contractor shall not alter the assignment of the following personnel without the prior written approval of the Contract Officer. Acting through the City Manager, the City shall have the unrestricted right to order the removal of any personnel assigned by Contractor by providing written notice to Contractor.

Name: Title:

Thomas M. Connell Project Executive

5.6 California Labor Code Requirements.

A. Contractor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1).

B. If the Services are being performed as part of an applicable “public works” or “maintenance” project and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements.

6. INSURANCE
Contractor shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Exhibit "B", incorporated herein by reference.

7. INDEMNIFICATION.

Item 1J - Page 9
Revised 2.8.23 Page 6 of 71

7.1 Indemnification. To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively “Claims”), including but not limited to Claims arising from injuries to or death of persons (Contractor’s employees included), for damage to property, including property owned by City, for any violation of any federal, state, or local law or ordinance or in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct committed by Contractor, its officers, employees, representatives, and agents, that arise out of or relate to Contractor’s performance of Services or this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability under this Agreement. Contractor’s indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final.

7.2 Design Professional Services Indemnification and Reimbursement. If Contractor’s obligation to defend, indemnify, and/or hold harmless arises out of Contractor’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Contractor’s indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor in the performance of the Services or this Agreement, and, upon Contractor obtaining a final adjudication by a court of competent jurisdiction, Contractor’s liability for such claim, including the cost to defend, shall not exceed the Contractor’s proportionate percentage of fault.

8. RECORDS AND REPORTS

8.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer reports concerning the performance of the Services required by this Agreement, or as the Contract Officer shall require.

8.2 Records. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Contractor shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.

8.3 Ownership of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of this Agreement shall be the property of City. Contractor shall deliver all above-referenced documents to City upon request of the Contract Officer or upon the termination of this Agreement. Contractor shall Item 1J - Page 10
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have no claim for further employment or additional compensation as a result of the exercise by City of its full rights or ownership of the documents and materials. Contractor may retain copies of such documents for Contractor's own use. Contractor shall have an unrestricted right to use the concepts embodied in such documents.

8.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of Services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer.

8.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Contractor shall provide City, or other agents of City, such access to Contractor’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Contractor’s performance under this Agreement. Contractor shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.

9. ENFORCEMENT OF AGREEMENT

9.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California.

Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

9.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties.

Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.

9.3 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting Party on any default shall impair such right or remedy or be construed as a waiver.

No consent or approval of City shall be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contractor. Any waiver by either Party of any default must be in writing. No such waiver shall be a waiver of any other default concerning the same or any other provision of this Agreement.

9.4 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Item 1J - Page 11
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parties are cumulative. The exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

9.5 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, a declaratory judgment, or any other remedy consistent with the purposes of this Agreement.

9.6 Attorney Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses. These include but are not limited to reasonable attorney fees, expert contractor fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding.

10. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

10.1 Non-Liability of City Officers and Employees. No officer or employee of City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any default or breach by City or for any amount which may become due to the Contractor or its successor, or for breach of any obligation of the terms of this Agreement.

10.2 Conflict of Interest. Contractor acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement, nor shall Contractor enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one (1) year thereafter. Contractor warrants that Contractor has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement.

10.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin (i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to nondiscrimination in city contracting.

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11. MISCELLANEOUS PROVISIONS

11.1 Notice. Any notice, demand, request, consent, approval, or communication that either Party desires, or is required to give to the other Party or any other person shall be in writing and either served personally or sent by pre-paid, first-class mail to the address set forth below. Notice shall be deemed communicated seventy-two (72) hours from the time of mailing if mailed as provided in this Section. Either Party may change its address by notifying the other Party of the change of address in writing.

To City: City of Palm Springs
Attention: City Manager/ City Clerk
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262
To Contractor: Birdair, Inc.

Attention: Thomas M. Connell
6461 Main St.

Amherst, NY 14221

11.2 Integrated Agreement. This Agreement constitutes the entire understanding between the Parties and supersedes and cancels all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter in this Agreement.

11.3 Amendment. No amendments or other modifications of this Agreement shall be binding unless through written agreement signed by all Parties.

11.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement, which shall be interpreted to carry out the intent of the Parties.

11.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.

11.6 Third Party Beneficiary. Except as may be expressly provided for in this Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party to this Agreement.

11.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.

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11.8 Authority. The persons executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement on behalf of Parties and that by so executing this Agreement the Parties are formally bound to the provisions of this Agreement.

11.9 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

12. COMPLIANCE WITH ECONOMIC SANCTIONS IN RESPONSE TO RUSSIA’S ACTIONS IN UKRAINE.

When funding for the services is provided, in whole or in part, by an agency controlled of the State of California, Consultant shall fully and adequately comply with California Executive Order N-6-22 (“Russian Sanctions Program”). As part of this compliance process, Consultant shall also certify compliance with the Russian Sanctions Program by completing the form located in Attachment “C” (Russian Sanctions Certification), attached hereto and incorporated herein by reference. Consultant shall also require any subconsultants to comply with the Russian Sanctions Program and certify compliance pursuant to this Section.

13. FEDERAL PROVISIONS.

Since funding for the Services is provided, in whole or in part, by the Federal Aviation Administration, Supplier shall also fully and adequately comply with the provisions included in Exhibit “D” attached hereto and incorporated herein by reference (“Federal Provisions”). With respect to any conflict between such Federal Provisions and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control. [SIGNATURES ON NEXT PAGE]
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SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS AND BIRDAIR, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By: _______________________________________ By: _________________________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:

CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: _____________ Item No. ______
APPROVED AS TO FORM: ATTEST:

By: ___________________________ By: _______________________________ City Attorney City Clerk
APPROVED:

By: _______________________________ Date:

City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
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EXHIBIT “A”

SCOPE OF SERVICES/WORK
Including,
Schedule of Fees
And
Schedule of Performance
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1.1 Background:

The Palm Springs International Airport has large commercial fabric roof systems incorporated into our facility. Areas to include Bono Terminal concourse walkway and Vehicle Inspection Plaza fabric roof systems. These systems need periodic inspections and occasional remediation and/or repair.

1.2 Scope:

A. The Contractor will provide annual inspections, and on-going maintenance of the fabric roofs and related items on dates mutually agreeable to the parties. The inspection will cover the entire fabric envelopes and related items and will be followed by a written report on roof condition, identifying any defects, and their cause(s) if known.

B. During the inspection, the Contractor will perform any minor fabric repairs, which can be accomplished during the site visit. Contractor will also perform services detailed under Item (C) below.

The Contractor shall bring a repair kit, suitable materials and equipment to the site.

C. At the time of each inspection, the Contractor will provide a written and oral description of the findings and describe any minor repairs made and actions required to make repairs.

D. During the annual on-site inspection visit, the Contractor will instruct Airport personnel in the use of the repair kit (if available) and in roof maintenance and inspection techniques.

E. Areas of service to include Bono terminal concourse walkway and Vehicle Inspection Plaza fabric roof systems
F. Minor repairs (included in the annual inspection rate) include, but are not limited to the following:
a. Patching of punctures and / or small tears;
b. Cold galv remediation of cables and cable end fittings; c. Minor cleaning of areas of dirt collection;
d. Replacing cable or clamping hardware that may have come loose, or has detached;
e. Reinstalling cord edge that comes dislodged;
f. Touch up painting of minor steel corrosion;
G. Any major repairs not detailed above, will require written approval from the Contract manager. Contractor will also provide an estimate of the amount of labor, materials, or equipment necessary to accomplish the recommended corrective action. Pricing will be based on the labor rates and % mark-up listed on the bid form.

1.3 Response Time:

The Contractor shall respond to emergency calls for service or repair within twenty-four (24) hours. Emergency responses to include weekends, after-hours and holidays.

1.4 General Safety Requirements:

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The Contractor shall be responsible for all safety precautions required in connection with their work, including regulations of the Occupational Safety and Health Administration (OSHA) and other governing agencies. The City reserves the right to oversee all service work from a safety standpoint and require the Contractor to take appropriate action to ensure safety and code compliance.

1.5 Damages:

Necessary precautions shall be taken at all times to protect persons, property and equipment from injury or damage. Any damage shall be reported, reviewed, and discussed with the facility manager.

1.6 Adjustment of Services:

The City reserves the right to reduce or increase, or otherwise adjust the scope of services.

1.7 Pricing:

1. The pricing included in this Contract shall be firm for the first year.

2. The unit prices may be adjusted (decreased or increased) once a year to correspond with the most recent annual change to the Consumer Price Index for All Urban Consumers as published by the U.S. Bureaus of Labor Statistics for the RiversideSan Bernardino-Ontario Areas.

3. The City will only pay for the items listed on the bid form. Contractor must incorporate all of its costs in its unit bid prices, including but not limited to labor, supervision, project management, overhead, profit, travel, mileage, truck charges, fuel charges, service call charges, parking delivery, portal-to portal charges, environmental fees, shop supplies and consumable incidental materials. The City will not pay for subcontractors, rental of equipment/tools, and purchase of materials/supplies unless the City authorized payment of the applicable items.

1.8 Payment:

The resulting contract for these services is an on-call as needed contract. No specific amount of work is guaranteed. The contract value is an estimated value only. All work authorized under the contract will be compensated on a time and material basis as outlined in the Invoicing Section.

1.9 Invoicing:

Contractor will submit an itemized invoice monthly. Billings must reference a purchase order number and shall indicate the unit (contract) price. Contractor will be paid for the actual hours worked at the rates shown in the contract. Parts, materials, equipment, and subcontractor costs will be compensated at actual cost with receipts required with allowable markup as outline in the contract. Contractor shall break out the line items on the invoice in accordance with the line items on the bid form. Contractor must provide back-up documentation for materials, subcontractor, rented equipment, permits, disposal and recycling fees. Invoices that are submitted with incorrect prices may be returned for correction before any payments to the contractor are authorized. It shall be the contractor’s responsibility to submit a correct invoice. The City shall not be responsible for payment until a correct invoice is received. The invoice shall be accompanied by receipts, dated, and signed by a City Employee, verifying the work was done. Invoices and receipts will be submitted to the Contract Officer for approval.

1.10 Special Security Requirements – Palm Springs International Airport:

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1. AIRPORT SECURED ACCESS TO WORK AREAS:
a. Criminal history Records Check (CHRC) and TSA Security Threat Assessment (STA) – The Contractor will be required to submit the City, prior to the commencement of services, an Authorized Signatory Authority Letter authorizing specific Contractor representatives to approve the issuance of Airport Identification badges and the processing of a fingerprint CHRC and STAs. Electronic links to this letter and the Fingerprint/Badge application can be found on the Airport’s website at http://www.palm-springs.ca.gov b. Under certain circumstances, and out of the control of the City, security measures may change on short notice. No deviations from any security measure shall be allowed at any time.
c. Restricted Area Access – All Contractor personnel who require unescorted access to the restricted areas of the Airport, prior to the issuance of an Airport Identification Badge, must successfully complete a fingerprint based CHRC and Security Threat Assessment (STA). In accordance with CFR 49 1542.209, the CHRC must disclose that the applicant has not been convicted, or found not guilty by reason of insanity, of any of the disqualifying crimes listed below or as stated in 49 CFR 1542.209, during the 10 years before the date of the individual’s application for unescorted access authority, or while the individual has unescorted access authority. The disqualifying criminal offenses are as follows:
1) Forgery of certificates, false making of aircraft, and other registration violations; 49 U.S.C. 46306.
2) Interference with air navigation; 49 U.S.C. 46308.
3) Improper transportation of a hazardous material; 49 U.S.C. 46312. 4) Aircraft piracy; 49 U.S.C. 46502.
5) Interference with flight crew members or flight attendants; 49 U.S.C. 46504.
6) Commission of certain crimes aboard aircraft in flight; 46506. 7) Carrying a weapon or explosive aboard aircraft; 49 U.S.C. 46506. 8) Conveying false information and threats; 49 U.S.C. 46507. 9) Aircraft piracy outside the special aircraft jurisdiction of the United States; 49 U.S.C. 46502(b).
10) Lighting violations involving transporting controlled substances; 49 U.S.C. 46315.
11) Unlawful entry into an aircraft or airport area that serves air carriers or foreign air carriers contrary to established security requirements; 49 U.S.C. 46314.
12) Destruction of an aircraft or aircraft facility; 18 U.S.C. 32. 13) Murder.
14) Assault with intent to murder.
15) Espionage.

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16) Sedition.
17) Kidnapping or hostage taking.
18) Treason.
19) Rape or aggravated sexual abuse.
20) Unlawful possession, use, sale, distribution, or manufacture of an explosive or weapon.
21) Extortion.
22) Armed or felony unarmed robbery.
23) Distribution of, or intent to distribute, a controlled substance. 24) Felony arson.
25) Felony involving a threat.
26) Felony involving:
i) Willful destruction of property;
ii) Importation or manufacture of a controlled substance; iii) Burglary;
iv) Theft;
v) Dishonesty, fraud, or misrepresentation;
vi) Possession or distribution of stolen property;
vii) Aggravated assault;
viii) Bribery; or
ix) Illegal possession of a controlled substance punishable by a maximum term of imprisonment of more than 1 year.
27) Violence at international airports; 18 U.S.C. 37.
28) Conspiracy or attempt to commit any of the criminal acts listed.

2. Employee Security Badges – All Employees, Agents, Vendors, Invitees, Etc. of the Contractor, or Subcontractors requiring access to the work site shall, in accordance with the PSP Airport Security Plan, be required to display airport issued identification or be under the escort by properly badged personnel.

Supervisors shall be badged with a Palm Springs International Airport Photo Badge. These badges will be identified numerically and issued to individual employees with a permanent record maintained on each individual to whom a badge is issued. At the completion of the contract, all badges will be returned to airport, or a charge of $60 per badge (subject to change) will be assessed for all badges not returned. As part of the badge application process, each applicant will be fingerprinted for use in an FBI Criminal Records search. Any person whose criminal record reveals offenses listed by the FAA as disqualifying offenses will be denied a badge and will be prohibited from unescorted access to the project site.

All required paperwork and ID badge applications shall be submitted a minimum of two weeks before issuance of any badge. The Contractor and its staff are responsible for attending SIDA training and completing security badge application.

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Attendance of the video-based class and issuance of the badge may take in excess of 3 hours. There will be a $50 charge (subject to change) for the FBI background check and fingerprinting process, and a $50 charge (subject to change) for the badge for a total of $100.00.

3. Violations – All violations of Airport security are also violations of the City of Palm Springs Municipal Title 16, California Vehicle code and/or the Code of Federal Regulations. Any such violation may result in arrest, the issuance of a citation and/or the immediate revocation of access privileges.

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Item 1J - Page 22

ATTACHMENT F

BID FORM
INVITATION FOR BIDS IFB 23-21

FABRIC ROOF SYSTEM INSPECTION, MAINTENANCE, AND REPAIR SERVICES Responding to this IFB for fabric on-call roof system inspection, maintenance, and repair services, the undersigned bidder proposes and agrees to provide the services and work in accordance with the specifications. Bidder proposes and agrees to furnish all labor, equipment, materials, supeNision, and service necessary to complete said Work in accordance with the Specifications of the City of Palm Springs and will accept as full payment therefore, the following unit cost amounts. The City of Palm Springs will not accept any additional charges, fees, etc. that are not already included or incorporated in the below unit costs.

ESTIMATED UNIT PRICE SUBTOTAL

ITEM DESCRIPTIOH UNIT QUAIHITY
1 Annual Inspection YR
Services Bono and Vehicle Inspection 3 $12,460.00 $37,380.00 plaza fabric roof systems & Minor
rerueiirs as defined in section 4.2.
2 Labor - Regular Billing Rate HR
(7AM - SPM) 300 $138.38 $41,514.00
Corrective repairs: outside annual
inspection/minor repairs
3 Labor - Overtime Billing Rate HR
(SPM-7AM) 100 $176.33 $17,633.00
Corrective repairs: outside annual
insoection/minor reoairs
4 Labor - Holiday Sining Rate HR
(Salurday, Sunday, Holiday) so $176.33 $8,816.50
Corrective repairs: outside annual
insoection/minor reoairs
s Parts and Materials% mark-up (Enter %
the percent in the unit price column as 100 1.15 S1 t5.00 a decimal figure: Example, for a 5%
markuo enter 1.0St
TOTAL $ 105.458.50
*Note: This bid form is to detem1ine the lowest bidder and will be used to establish the contract unit prices. The contract value will be set at the City budget amount.

Certified by: Thomas M. Connell, PE
Firn1 Name: Birdair, Inc.

Signature of Authorized Person:

Printed Name: Thomas M. Connell, PE
Revised 2.8.23 Page 19 of 71
Item 1J - Page 23
Trtle: Project Executive
Date: March 3()Ul, 2023
Revised 2.8.23 Page 20 of 71
EXHIBIT “B”

INSURANCE PROVISIONS
Including
Verification of Coverage,
Sufficiency of Insurers,
Errors and Omissions Coverage,
Minimum Scope of Insurance,
Deductibles and Self-Insured Retentions, and
Severability of Interests (Separation of Insureds)
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INSURANCE

Contractor shall procure and maintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement.

2. Minimum Scope of Insurance. The minimum amount of insurance required under this Agreement shall be as follows:

2. Automobile liability insurance with limits of at least one million dollars ($1,000,000.00) per occurrence;

3. Primary Insurance. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary with respect to the City and its respective elected officials, officers, employees, agents, and volunteers. Any insurance or self-insurance maintained by City and its respective elected officials, officers, employees, agents, and volunteers shall be in excess of Contractor’s insurance and shall not contribute with it. For Workers’ Compensation and Employer’s Liability Insurance only, the insurer shall waive all rights of subrogation and Item 1J - Page 25
Revised 2.8.23 Page 22 of 71
contribution it may have against City, its elected officials, officers, employees, agents, and volunteers.

4. Errors and Omissions Coverage. If Errors & Omissions Insurance is required, and if Contractor provides claims made professional liability insurance, Contractor shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement to cover claims made within three years of the completion of Contractor’s services under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least three years after completion of Contractor’s services under this Agreement. Contractor shall also be required to provide evidence to City of the purchase of the required tail insurance or continuation of the professional liability policy.

6. Verification of Coverage. Contractor shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, affecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Contractor’s insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers’ Compensation policies.

Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate:

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D. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers.

In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies.

Failure to obtain the required documents prior to the commencement of work shall not waive the Contractor’s obligation to provide them.

7. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City prior to commencing any work or services under this Agreement. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its elected officials, officers, employees, agents, and volunteers; or (2) Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Certificates of Insurance must include evidence of the amount of any deductible or self-insured retention under the policy. Contractor guarantees payment of all deductibles and self-insured retentions.

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EXHIBIT “C”
EXECUTIVE ORDER N-6-22 CERTIFICATION
Executive Order N-6-22 issued by Governor Gavin Newsom on March 4, 2022, directs all agencies and departments that are subject to the Governor’s authority to (a) terminate any contracts with any individuals or entities that are determined to be a target of economic sanctions against Russia and Russian entities and individuals; and (b) refrain from entering into any new contracts with such individuals or entities while the aforementioned sanctions are in effect.

This certification is made under the laws of the State of California.

Signature:

Printed Name:

Title:

Firm Name:

Date:

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Exhibit D

FEDERAL AVIATION ADMINISTRATION

FEDERAL PROVISIONS
Provision
Reference Provision Description
Page
No.

FAA - 01 Access to Records and Reports 2
FAA - 02 Affirmative Action Requirement * 3
FAA – 03 Breach of Contract Terms 5
FAA – 04 Buy American Preference * 6
FAA – 05 Civil Rights General 7
FAA – 06 Civil Rights – Title VI Assurances * 8
FAA – 07 Clean Air and Water Pollution Control 11
FAA – 08 Contract Work Hours and Safety Standards Act Requirements 12 FAA – 09 Copeland Anti-Kickback Act 14
FAA – 10 Davis Bacon Requirements 15
FAA – 11 Debarment and Suspension * 22
FAA – 12 Disadvantaged Business Enterprise * 23
FAA – 13 Distracted Driving 25
FAA – 14 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment
26 FAA – 15 Drug Free Workplace Requirements (not applicable to Contractors)
27 FAA – 16 Equal Employment Opportunity 28
FAA – 17 Federal Fair Labor Standards Act * 36
FAA – 18 Lobbying and Influencing Federal Employees 37
FAA – 19 Prohibition of Segregated Facilities 38
FAA – 20 Occupational Safety and Health Act of 1970 39
FAA – 21 Procurement of Recovered Materials * 40
FAA – 22 Right to Inventions 41
FAA – 23 Seismic Safety 42
FAA – 24 Tax Delinquency and Felony Convictions* 43
FAA – 25 Termination of Contract 44
FAA – 26 Trade Restriction Certification (Foreign) * 45 FAA – 27 Veteran’s Preference 47
FAA – 28 Domestic Preferences for Procurements * 48
*Solicitation Clause also
Updated 2.8.2023
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FAA - 01 Access to Records and Reports
APPLICABILITY – pertains to all contracts.

The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the City, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed.

Reference: 2 CFR § 200.334, 2 CFR § 200.337, FAA Order 5100.38 Item 1J - Page 30
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FAA - 02 Affirmative Action Requirement

NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY
APPLICABILITY – pertains to all contracts over $10,000 as follows:

Construction – AIP funded construction work contracts and subcontracts that exceed $10,000.

Construction work means construction, rehabilitation, alteration, conversion, extension, demolition or repair of buildings, highways or other changes or improvements to real property, including facilities providing utility services. The term also includes the supervision, inspection and other onsite functions incidental to the actual construction.

Equipment – any equipment project exceeding $10,000 that involves installation of equipment onsite (e.g., electrical vault equipment). This provision does not apply to equipment acquisition projects where the manufacture of the equipment takes place offsite at a manufacturer’s plant (e.g., firefighting and snow removal vehicles).

Professional Services – any professional service agreement if the professional services agreement includes tasks that meet the definition of construction work [as defined by the U.S.

Department of Labor (DOL)] and exceeds $10,000. Examples include installation of monitoring systems (e.g., noise, environmental, etc.).

Property/Land – any agreement associated with land acquisition if the agreement includes construction work (defined above) that exceeds $10,000. Examples include demolition of structures or installation of boundary fencing.

REQUIREMENTS -

1. The Contractor’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal Employment Opportunity Construction Contract Specifications” set forth herein.

2. The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor’s aggregate workforce in each trade on all construction work in the covered area, are as follows:

Timetables
Goals for minority participation for each trade: [the City must insert established goal] Goals for female participation in each trade: 6.9%
These goals are applicable to all of the Contractor’s construction work (whether or not it is Federal or federally assisted) performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is actually performed. With regard to this second area, the Contractor also is subject to the goals for both its federally involved and nonfederally involved construction.

The Contractor’s compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60-4.3(a) and its efforts to meet the goals. The hours of minority and female employment and training must be Item 1J - Page 31
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substantially uniform throughout the length of the contract, and in each trade, and the Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of meeting the Contractor’s goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR Part 60-

4. Compliance with the goals will be measured against the total work hours performed.

3. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs (OFCCP) within 10 working days of award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the name, address, and telephone number of the subcontractor; employer identification number of the subcontractor; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the subcontract is to be performed.

4. As used in this notice and in the contract resulting from this solicitation, the “covered area” is California, Riverside County, Palm Springs.

Reference: 41 CFR Part 60-4
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FAA – 03 Breach of Contract
APPLICABILITY – required for all contracts that exceed the simplified acquisition threshold as stated in 2 CFR Part 200, Appendix II (A). This threshold is occasionally adjusted for inflation and is $250,000.

REQUIREMENT -
See Section 4.5 of the Agreement.

Reference: 2 CFR § 200 Appendix II(A)
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FAA – 04 Buy American Preferences
APPLICABILITY – required for contracts defined as follows:
• Construction Projects involving the replacement, rehabilitation, reconstruction of airfield surfaces such as on runways, taxiways, taxilanes, aprons, roadways, parking lots, etc. – Insert the Certificate of compliance to FAA Buy American Preference based on Construction Projects.
• Equipment and Buildings Projects involving and including the acquisition of equipment such as snow removal equipment, navigational aids, wind cones, and the construction of buildings such as hangars, terminal development, lighting vaults, aircraft rescue & firefighting buildings, etc. - Insert the Certificate of Compliance with FAA Buy American Preference Based on Equipment/Building Projects.

REQUIREMENT -
The Contractor certifies that all constructions materials, defined to mean an article, material, or supply other than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives that are or consist primarily of: non-ferrous metals; plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); glass (including optic glass); lumber; or drywall used in the project are manufactured in the U.S.

Reference: Title 49 USC § 50101
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FAA – 05 Civil Rights General
APPLICABILITY – required for all contracts regardless of funding source.

REQUIREMENT -
In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance. The above provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract.

This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

Reference: 49 USC § 47123
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FAA – 06 Civil Rights – Title VI Assurances
APPLICABILITY – required for all contracts.

REQUIREMENT -
Title VI List of Pertinent Nondiscrimination Acts and Authorities During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:
• Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); • 49 CFR part 21 (Non-discrimination in Federally-Assisted programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance); • The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq) (prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38; • The Federal Aviation Administration’s Nondiscrimination statute (49 USC § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); Item 1J - Page 36
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• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs [70 Fed. Reg. 74087 (2005)];
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC § 1681, et seq).

Compliance with Nondiscrimination Requirements:

During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”), agrees as follows:

1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21.

3. Solicitations for Subcontracts, including Procurements of Materials and Equipment:

In all solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the Contractor’s obligations under this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.

4. Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the City or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the non-discrimination provisions of this contract, the City will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:

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a. Withholding payments to the Contractor under the contract until the Contractor complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.

6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the City or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the City to enter into any litigation to protect the interests of the City. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.

Reference: 49 USC § 47123, FAA Order 1400.11
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FAA – 07 Clean Air/Water Pollution Control
APPLICABILITY – This provision is required for all contracts and lower tier contracts that exceed $150,000.

REQUIREMENT -
If the Agreement exceeds $150,000, Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air Act (42 USC § 7401-7671q) and the Federal Water Pollution Control Act as amended (33 USC § 1251-1387). The Contractor agrees to report any violation to the City immediately upon discovery. The City assumes responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration.

Contractor must include this requirement in all subcontracts that exceeds $150,000.

Reference: 2 CFR § 200, Appendix II(G); 42 USC § 7401; 33 USC § 1251 Item 1J - Page 39
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FAA – 08 Contract Work Hours and Safety Standards
APPLICABILITY – This provision is required for contracts as follows:

Contract Work Hours and Safety Standards Act Requirements (CWHSSA) (40 USC §§ 3702 & 3704) requires contractors and subcontractors on covered contracts to pay laborers and mechanics employed in the performance of the contracts not less than one and one-half times their basic rate of pay for all hours worked over 40 in a workweek.

CWHSSA prohibits unsanitary, hazardous, or dangerous working conditions on federallyassisted projects. The Wage and Hour Division (WHD) within the U.S. Department of Labor (DOL) enforces the compensation requirements of this Act, while DOL’s Occupational Safety and Health Administration (OSHA) enforces the safety and health requirements.

Contract Types –
Construction – This provision applies to all contracts and lower tier contracts that exceed $100,000, and employ laborers, mechanics, watchmen, and guards.

Equipment – This provision applies to any equipment project exceeding $100,000 that involves installation of equipment onsite (e.g., electrical vault equipment). This provision does not apply to equipment acquisition projects where the manufacture of the equipment takes place offsite at the vendor plant (e.g., ARFF and SRE vehicles).

Professional Services – This provision applies to professional service agreements that exceed $100,000 and employs laborers, mechanics, watchmen, and guards. This includes members of survey crews and exploratory drilling operations.

Property – While most land transactions do not involve employment of laborers, mechanics, watchmen, and guards, under certain circumstances, a property acquisition project could require such employment. Examples include the installation of property fencing or testing for environmental contamination

CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS

1. Overtime Requirements.

No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

2. Violation; Liability for Unpaid Wages; Liquidated Damages.

In the event of any violation of the clause set forth in paragraph (1) of this clause, the Contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this clause, in the sum of $29 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this clause.

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3. Withholding for Unpaid Wages and Liquidated Damages.

The Federal Aviation Administration (FAA) or the City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Contractor or subcontractor under any such contract or any other Federal contract with the same prime Contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime Contractor, such sums as may be determined to be necessary to satisfy any liabilities of such Contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this clause.

4. Subcontractors.

The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through (4) and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this clause.

Reference: 2 CFR Part 200, Appendix II(E); 2 CFR § 5.5(b); 40 USC § 3702; 40 USC § 3704
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FAA – 09 Copeland Anti-Kickback

APPLICABILITY -
The Copeland (Anti-Kickback) Act (18 USC § 874 and 40 USC § 3145) makes it unlawful to induce by force, intimidation, threat of dismissal from employment, or by any other manner, any person employed in the construction or repair of public buildings or public works, financed in whole or in part by the United States, to give up any part of the compensation to which that person is entitled under a contract of employment. The Copeland Act also requires each contractor and subcontractor to furnish weekly a statement of compliance with respect to the wages paid each employee during the preceding week.

Contract Types –
Construction – This provision applies to all construction contracts and subcontracts financed under the AIP that exceed $2,000.

Professional Services –The emergence of different project delivery methods has created situations where Professional Service Agreements (PSAs) include tasks that meet the definition of construction, alteration, or repair as defined in 29 CFR Part 5. If such tasks result in work that qualifies as construction, alteration, or repair and it exceeds $2,000, the PSA must incorporate the Copeland Anti-kickback provision.

Property –Ordinarily, land acquisition projects would not involve employment of laborers or mechanics and thus the Copeland Anti-Kickback provision would not apply. However, land projects that involve installation of boundary fencing and demolition of structures would involve laborers and mechanics. The City must include this provision if the land acquisition project involves employment of laborers or mechanics for a contract exceeding $2,000.

REQUIREMENT -
Contractor must comply with the requirements of the Copeland “Anti-Kickback” Act (18 USC 874 and 40 USC 3145), as supplemented by Department of Labor regulation 29 CFR part 3. Contractor and subcontractors are prohibited from inducing, by any means, any person employed on the project to give up any part of the compensation to which the employee is entitled. The Contractor and each Subcontractor must submit to the City, a weekly statement on the wages paid to each employee performing on covered work during the prior week. City must report any violations of the Act to the Federal Aviation Administration.

Reference: 2 CFR Part 200, Appendix II(D); 29 CFR Parts 3 and 5 Item 1J - Page 42
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FAA – 10 Davis Bacon Requirements

APPLICABILITY -
The Davis-Bacon Act (40 USC §§ 3141-3144, 3146, and 3147) ensures that laborers and mechanics employed under the contract receive pay no less than the locally prevailing wages and fringe benefits as determined by the Department of Labor.

Contract Types –
Construction –all construction contracts and subcontracts that exceed $2,000 and include funding from the AIP.

Equipment – This provision applies to all equipment installation projects (e.g., electrical vault improvements) financed under the AIP that exceed $ 2,000. This provision does not apply to equipment acquisitions where the equipment is manufactured at the vendor’s plant (e.g., SRE and ARFF vehicles)
Professional Services – The emergence of different project delivery methods has created situations where Professional Service Agreements (PSAs) includes tasks that meet the definition of construction, alteration, or repair as defined in 29 CFR Part 5. If such tasks result in work that qualifies as construction, alteration, or repair and it exceeds $2,000, the PSA must incorporate this clause.

Property – Ordinarily, land acquisition projects would not involve employment of laborers or mechanics and thus the provision would not apply. However, land projects that involve installation of boundary fencing and demolition of structures would involve laborers and mechanics. The City must include this provision if the land acquisition project involves employment of laborers or mechanics for a contract exceeding $2,000.

Fencing Projects – Fencing projects that exceed $2,000 must include this provision.

DAVIS-BACON REQUIREMENTS

1. Minimum Wages.
(i) All laborers and mechanics employed or working upon the site of the work will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by the Secretary of Labor under the Copeland Act (29 CFR Part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalent thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the Contractor and such laborers and mechanics.

Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph (1)(iv) of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage Item 1J - Page 43
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determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR § 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, that the employer’s payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under (1)(ii) of this section) and the Davis-Bacon poster (WH-1321) shall be posted at all times by the Contractor and its subcontractors at the site of the work in a prominent and accessible place where it can easily be seen by the workers.
(ii)(A) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met:
(1) The work to be performed by the classification requested is not performed by a classification in the wage determination;
(2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (B) If the Contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, U.S. Department of Labor, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (C) In the event the Contractor, the laborers, or mechanics to be employed in the classification, or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary.
(D) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(ii) (B) or (C) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification.
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shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof.
(iv) If the Contractor does not make payments to a trustee or other third person, the Contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, that the Secretary of Labor has found, upon the written request of the Contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the Contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.

2. Withholding. The Federal Aviation Administration or the CIty shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the Contractor under this contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the Contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of the work, all or part of the wages required by the contract, the Federal Aviation Administration may, after written notice to the Contractor, City, Applicant, or Owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased.

3. Payrolls and Basic Records.
(i) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker; his or her correct classification; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in 1(b)(2)(B) of the Davis-Bacon Act); daily and weekly number of hours worked; deductions made; and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the Contractor shall maintain records that show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual costs incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. (ii)(A) The Contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor will submit the payrolls to the applicant, the City, or Owner, as the case may be, for transmission to the Federal Aviation Item 1J - Page 45
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Administration. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR § 5.5(a)(3)(i), except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee (e.g., the last four digits of the employee’s social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH–347 is available for this purpose from the Wage and Hour Division Web site at http://www.dol.gov/esa/whd/forms/wh347instr.htm or its successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and current address of each covered worker and shall provide them upon request to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor will submit them to the applicant, the City, or Owner, as the case may be, for transmission to the Federal Aviation Administration, the Contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to the sponsoring government agency (or the applicant, City, or Owner).
(B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the Contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following:
(1) That the payroll for the payroll period contains the information required to be provided under 29 CFR § 5.5(a)(3)(ii), the appropriate information is being maintained under 29 CFR § 5.5 (a)(3)(i), and that such information is correct and complete; (2) That each laborer and mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations, 29 CFR Part 3;
(3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. (C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-347 shall satisfy the requirement for submission of the “Statement of Compliance” required by paragraph (3)(ii)(B) of this section. (D) The falsification of any of the above certifications may subject the Contractor or subcontractor to civil or criminal prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code.
(iii) The Contractor or subcontractor shall make the records required under paragraph (3)(i) of this section available for inspection, copying, or transcription by authorized representatives of the City, the Federal Aviation Administration, or the Department of Labor and shall permit such representatives to interview employees during working hours on the job. If the Contractor or subcontractor fails to submit the required records or to make them available, the Federal agency Item 1J - Page 46
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may, after written notice to the Contractor, the City, applicant, or Owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR § 5.12.

4. Apprentices and Trainees.
(i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training, Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman’s hourly rate) specified in the Contractor’s or subcontractor’s registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice’s level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination.

Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the Contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (ii) Trainees. Except as provided in 29 CFR § 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee’s level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the Item 1J - Page 47
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trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination that provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate that is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the Contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (iii) Equal Employment Opportunity. The utilization of apprentices, trainees, and journeymen under this part shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR Part 30.

5. Compliance with Copeland Act Requirements.

The Contractor shall comply with the requirements of 29 CFR Part 3, which are incorporated by reference in this contract.

6. Subcontracts.

The Contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR §§ 5.5(a)(1) through (10) and such other clauses as the Federal Aviation Administration may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in 29 CFR § 5.5.

7. Contract Termination: Debarment.

A breach of the contract clauses in paragraph 1 through 10 of this section may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR § 5.12.

8. Compliance with Davis-Bacon and Related Act Requirements.

All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein incorporated by reference in this contract.

9. Disputes Concerning Labor Standards.

Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees or their representatives.

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10. Certification of Eligibility.
(i) By entering into this contract, the Contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the Contractor’s firm is a person or firm ineligible to be awarded Government contracts by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR §

5.12(a)(1).
(ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR § 5.12(a)(1). (iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 USC § 1001.

Reference: 2 CFR Part 200, Appendix II(D); 29 CFR Part 5; 49 USC § 47112(b); 40 USC §§ 3141-3144, 3146, and 3147
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FAA – 11 Debarment and Suspension
APPLICABILITY - This requirement applies to covered transactions, which are defined in 2 CFR part 180 (Subpart B). AIP funded contracts are non-procurement transactions, as defined by 2 CFR § 180.970. Covered transactions include any AIP-funded contract, regardless of tier, that is awarded by a contractor, subcontractor, supplier, consultant, or its agent or representative in any transaction, if the amount of the contract is expected to equal or exceed $25,000. This includes contracts associated with land acquisition projects.

REQUIREMENT -
A11.3.1 Bidder or Offeror Certification
By submitting a bid/proposal under the solicitation for this contract, the Contractor must have certified that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction.

A11.3.2 Lower Tier Contract Certification

CERTIFICATION OF LOWER TIER CONTRACTORS REGARDING DEBARMENT The Contractor, by administering each lower tier subcontract that exceeds $25,000 as a “covered transaction”, must verify each lower tier participant of a “covered transaction” under the project is not presently debarred or otherwise disqualified from participation in this federally assisted project. The Contractor will accomplish this by:

1. Checking the System for Award Management at website: http://www.sam.gov.

2. Collecting a certification statement similar to the Certification of Offerer /Bidder Regarding Debarment, above.

3. Inserting a clause or condition in the covered transaction with the lower tier contract.

If the Federal Aviation Administration later determines that a lower tier participant failed to disclose to a higher tier participant that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue any available remedies, including suspension and debarment of the non-compliant participant.

Reference: 2 CFR part 180 (Subpart B), 2 CFR part 200 Appendix II(H), 2 CFR Part 1200, DOT Order 4200.5; Executive Orders 12549 and 12689
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FAA – 12 Disadvantaged Business Enterprise
APPLICABILITY – all contracts with Airports that have a DBE program on file with the FAA.

Contract Assurance (§ 26.13) –
The Contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of Department of Transportation-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the City deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the Contractor from future bidding as non-responsible.

Prompt Payment (§26.29) – The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than [10 days] days from the receipt of each payment the prime contractor receives from [the City]. The prime contractor agrees further to return retainage payments to each subcontractor within [30 days] days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the [City]. This clause applies to both DBE and non-DBE subcontractors.

Termination of DBE Subcontracts (49 CFR § 26.53(f)) –
The prime Contractor must not terminate a DBE subcontractor listed in response to the solicitation (or an approved substitute DBE firm) without prior written consent of the City. This includes, but is not limited to, instances in which the prime contractor seeks to perform work originally designated for a DBE subcontractor with its own forces or those of an affiliate, a nonDBE firm, or with another DBE firm.

The prime Contractor shall utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless the Contractor obtains written consent of the City.

Unless City consent is provided, the prime Contractor shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE.

The City may provide such written consent only if the City agrees, for reasons stated in the concurrence document, that the prime Contractor has good cause to terminate the DBE firm.

For purposes of this paragraph, good cause includes the circumstances listed in 49 CFR §26.53.

Before transmitting to the City its request to terminate and/or substitute a DBE subcontractor, the prime Contractor must give notice in writing to the DBE subcontractor, with a copy to the City, of its intent to request to terminate and/or substitute, and the reason for the request.

The prime contractor must give the DBE five days to respond to the prime contractor's notice and advise the City and the Contractor of the reasons, if any, why it objects to the proposed Item 1J - Page 51
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termination of its subcontract and why the City should not approve the prime Contractor's action. If required in a particular case as a matter of public necessity (e.g., safety), the City may provide a response period shorter than five days.

In addition to post-award terminations, the provisions of this section apply to preaward deletions of or substitutions for DBE firms put forward by offerors in negotiated procurements.

Reference: 49 CFR part 26
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FAA – 13 Distracted Driving
APPLICABILITY - contracts that exceed the micro-purchase threshold of 2 CFR § 200.320 (currently set at $10,000).

REQUIREMENT -

TEXTING WHEN DRIVING
In accordance with Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving”, (10/1/2009) and DOT Order 3902.10, “Text Messaging While Driving”, (12/30/2009), the Federal Aviation Administration encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant or subgrant.

In support of this initiative, the City encourages the Contractor to promote policies and initiatives for its employees and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while driving motor vehicles while performing work activities associated with the project. The Contractor must include the substance of this clause in all sub-tier contracts exceeding $10,000 that involve driving a motor vehicle in performance of work activities associated with the project.

Reference: Executive Order 13513, DOT Order 3902.10
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FAA – 14 Prohibition on Certain Telecommunications and Video Surveillance Services and Equipment
APPLICABILITY - all AIP funded contracts and lower-tier contracts.

REQUIREMENT -
Contractor and Subcontractor agree to comply with mandatory standards and policies relating to use and procurement of certain telecommunications and video surveillance services or equipment in compliance with the National Defense Authorization Act [Public Law 115-232 § 889(f)(1)].

Reference: 2 CFR § 200, Appendix II(K); 2 CFR § 200.216 Item 1J - Page 54
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FAA – 15 Drug Free Workplace Requirements
APPLICABILITY - This provision applies to all AIP funded projects, but not to the contracts between the City and a contractor, subcontractors, suppliers, or subgrantees.

The Drug-Free Workplace Act of 1988 requires some Federal contractors and all Federal grantees to agree that they will provide drug-free workplaces as a condition of receiving a contract or grant from a Federal agency. The Act does not apply to contractors, subcontractors, or subgrantees, although the Federal grantees workplace may be where the contractors, subcontractors, or subgrantees are working.

Reference: 49 CFR part 32, Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq., as amended)
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FAA – 16 Equal Employment Opportunity
APPLICABILITY – The purpose of this provision is to provide equal opportunity for all persons, without regard to race, color, religion, sex, or national origin who are employed or seeking employment with contractors performing under a federally-assisted construction contract. There are two provisions ― a construction clause and a specification clause.

The equal opportunity contract clause applies to any contract or subcontract when the amount exceeds $10,000. Once the equal opportunity clause is determined to be applicable, the contract or subcontract must include the clause for the remainder of the year, regardless of the amount or the contract.

Contract Types –
Construction – all construction contracts and subcontracts as required above.

Equipment – all equipment contracts as required above that involves installation of equipment onsite (e.g., electrical vault equipment). This provision does not apply to equipment acquisition projects where the manufacture of the equipment takes place offsite at the vendor plant (e.g., ARFF and SRE vehicles).

Professional Services – all professional service agreements as required above.

Property – all land acquisition projects that include work that qualifies as construction work as defined by 41 CFR part 60 as required above. An example is installation of boundary fencing.

REQUIREMENT -
A16.3.1 EEO Contract Clause
During the performance of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin.

The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identify, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has Item 1J - Page 56
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access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The Contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers’ representative of the Contractor’s commitments under this section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
(5) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the Contractor’s noncompliance with the nondiscrimination clauses of this contract or with any such rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The Contractor will include the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the Contractor may request the United States to enter into such litigation to protect the interests of the United States.

A16.3.2 EEO Specification

STANDARD FEDERAL EQUAL EMPLOYMENT OPPORTUNITY

CONSTRUCTION CONTRACT SPECIFICATIONS
a. “Covered area” means the geographical area described in the solicitation from which this contract resulted;
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b. “Director” means Director, Office of Federal Contract Compliance Programs (OFCCP), U.S.

Department of Labor, or any person to whom the Director delegates authority; c. “Employer identification number” means the Federal social security number used on the Employer’s Quarterly Federal Tax Return, U.S. Treasury Department Form 941; d. “Minority” includes:
(1) Black (all persons having origins in any of the Black African racial groups not of Hispanic origin);
(2) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race);
(3) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands); and (4) American Indian or Alaskan native (all persons having origins in any of the original peoples of North America and maintaining identifiable tribal affiliations through membership and participation or community identification).

2. Whenever the Contractor, or any subcontractor at any tier, subcontracts a portion of the work involving any construction trade, it shall physically include in each subcontract in excess of $10,000 the provisions of these specifications and the Notice which contains the applicable goals for minority and female participation and which is set forth in the solicitations from which this contract resulted.

3. If the Contractor is participating (pursuant to 41 CFR part 60-4.5) in a Hometown Plan approved by the U.S. Department of Labor in the covered area either individually or through an association, its affirmative action obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that Plan for those trades which have unions participating in the Plan. Contractors must be able to demonstrate their participation in and compliance with the provisions of any such Hometown Plan. Each contractor or subcontractor participating in an approved plan is individually required to comply with its obligations under the EEO clause and to make a good faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith performance by other contractors or subcontractors toward a goal in an approved Plan does not excuse any covered contractor’s or subcontractor’s failure to take good faith efforts to achieve the Plan goals and timetables.

4. The Contractor shall implement the specific affirmative action standards provided in paragraphs 7a through 7p of these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as percentages of the total hours of employment and training of minority and female utilization the Contractor should reasonably be able to achieve in each construction trade in which it has employees in the covered area. Covered construction contractors performing construction work in a geographical areas where they do not have a Federal or federally assisted construction contract shall apply the minority and female goals established for the geographical area where the work is being performed. Goals are published periodically in the Federal Register in notice form, and such notices may be obtained from any Office of Federal Contract Compliance Programs office or from Federal procurement contracting officers.

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The Contractor is expected to make substantially uniform progress in meeting its goals in each craft during the period specified.

5. Neither the provisions of any collective bargaining agreement, nor the failure by a union with whom the Contractor has a collective bargaining agreement, to refer either minorities or women shall excuse the Contractor’s obligations under these specifications, Executive Order 11246, or the regulations promulgated pursuant thereto.

6. In order for the nonworking training hours of apprentices and trainees to be counted in meeting the goals, such apprentices and trainees must be employed by the Contractor during the training period, and the Contractor must have made a commitment to employ the apprentices and trainees at the completion of their training, subject to the availability of employment opportunities. Trainees must be trained pursuant to training programs approved by the U.S. Department of Labor.

7. The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of the Contractor’s compliance with these specifications shall be based upon its effort to achieve maximum results from its actions. The Contractor shall document these efforts fully, and shall implement affirmative action steps at least as extensive as the following:
a. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in all facilities at which the Contractor’s employees are assigned to work. The Contractor, where possible, will assign two or more women to each construction project. The Contractor shall specifically ensure that all foremen, superintendents, and other onsite supervisory personnel are aware of and carry out the Contractor’s obligation to maintain such a working environment, with specific attention to minority or female individuals working at such sites or in such facilities. b. Establish and maintain a current list of minority and female recruitment sources, provide written notification to minority and female recruitment sources and to community organizations when the Contractor or its unions have employment opportunities available, and maintain a record of the organizations’ responses. c. Maintain a current file of the names, addresses, and telephone numbers of each minority and female off-the-street applicant and minority or female referral from a union, a recruitment source, or community organization and of what action was taken with respect to each such individual. If such individual was sent to the union hiring hall for referral and was not referred back to the Contractor by the union or, if referred, not employed by the Contractor, this shall be documented in the file with the reason therefor, along with whatever additional actions the Contractor may have taken. d. Provide immediate written notification to the Director when the union or unions with which the Contractor has a collective bargaining agreement has not referred to the Contractor a minority person or woman sent by the Contractor, or when the Contractor has other information that the union referral process has impeded the Contractor’s efforts to meet its obligations.
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and apprenticeship and trainee programs relevant to the Contractor’s employment needs, especially those programs funded or approved by the Department of Labor.

The Contractor shall provide notice of these programs to the sources compiled under 7b above.
f. Disseminate the Contractor’s EEO policy by providing notice of the policy to unions and training programs and requesting their cooperation in assisting the Contractor in meeting its EEO obligations; by including it in any policy manual and collective bargaining agreement; by publicizing it in the company newspaper, annual report, etc.; by specific review of the policy with all management personnel and with all minority and female employees at least once a year; and by posting the company EEO policy on bulletin boards accessible to all employees at each location where construction work is performed.
g. Review, at least annually, the company’s EEO policy and affirmative action obligations under these specifications with all employees having any responsibility for hiring, assignment, layoff, termination, or other employment decisions including specific review of these items with onsite supervisory personnel such superintendents, general foremen, etc., prior to the initiation of construction work at any job site. A written record shall be made and maintained identifying the time and place of these meetings, persons attending, subject matter discussed, and disposition of the subject matter. h. Disseminate the Contractor’s EEO policy externally by including it in any advertising in the news media, specifically including minority and female news media, and providing written notification to and discussing the Contractor’s EEO policy with other contractors and subcontractors with whom the Contractor does or anticipates doing business. i. Direct its recruitment efforts, both oral and written, to minority, female, and community organizations, to schools with minority and female students and to minority and female recruitment and training organizations serving the Contractor’s recruitment area and employment needs. Not later than one month prior to the date for the acceptance of applications for apprenticeship or other training by any recruitment source, the Contractor shall send written notification to organizations such as the above, describing the openings, screening procedures, and tests to be used in the selection process.
j. Encourage present minority and female employees to recruit other minority persons and women and, where reasonable, provide after school, summer, and vacation employment to minority and female youth both on the site and in other areas of a contractor’s work force.
k. Validate all tests and other selection requirements where there is an obligation to do so under 41 CFR part 60-3.
l. Conduct, at least annually, an inventory and evaluation at least of all minority and female personnel, for promotional opportunities and encourage these employees to seek or to prepare for, through appropriate training, etc., such opportunities. m. Ensure that seniority practices, job classifications, work assignments, and other personnel practices do not have a discriminatory effect by continually monitoring all Item 1J - Page 60
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personnel and employment related activities to ensure that the EEO policy and the Contractor’s obligations under these specifications are being carried out. n. Ensure that all facilities and company activities are nonsegregated except that separate or single-user toilet and necessary changing facilities shall be provided to assure privacy between the sexes.
o. Document and maintain a record of all solicitations of offers for subcontracts from minority and female construction contractors and suppliers, including circulation of solicitations to minority and female contractor associations and other business associations.
p. Conduct a review, at least annually, of all supervisor’s adherence to and performance under the Contractor’s EEO policies and affirmative action obligations.

8. Contractors are encouraged to participate in voluntary associations, which assist in fulfilling one or more of their affirmative action obligations (7a through 7p). The efforts of a contractor association, joint contractor-union, contractor-community, or other similar group of which the Contractor is a member and participant may be asserted as fulfilling any one or more of its obligations under 7a through 7p of these specifications provided that the Contractor actively participates in the group, makes every effort to assure that the group has a positive impact on the employment of minorities and women in the industry, ensures that the concrete benefits of the program are reflected in the Contractor’s minority and female workforce participation, makes a good faith effort to meet its individual goals and timetables, and can provide access to documentation which demonstrates the effectiveness of actions taken on behalf of the Contractor. The obligation to comply, however, is the Contractor’s and failure of such a group to fulfill an obligation shall not be a defense for the Contractor’s noncompliance.

9. A single goal for minorities and a separate single goal for women have been established.

The Contractor, however, is required to provide equal employment opportunity and to take affirmative action for all minority groups, both male and female, and all women, both minority and non-minority. Consequently, the Contractor may be in violation of the Executive Order if a particular group is employed in a substantially disparate manner (for example, even though the Contractor has achieved its goals for women generally, the Contractor may be in violation of the Executive Order if a specific minority group of women is underutilized).

10. The Contractor shall not use the goals and timetables or affirmative action standards to discriminate against any person because of race, color, religion, sex, sexual orientation, gender identity, or national origin.

11. The Contractor shall not enter into any subcontract with any person or firm debarred from Government contracts pursuant to Executive Order 11246.

12. The Contractor shall carry out such sanctions and penalties for violation of these specifications and of the Equal Opportunity Clause, including suspension, termination, and cancellation of existing subcontracts as may be imposed or ordered pursuant to Executive Order 11246, as amended, and its implementing regulations, by the Office of Federal Contract Compliance Programs. Any contractor who fails to carry out such sanctions and Item 1J - Page 61
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penalties shall be in violation of these specifications and Executive Order 11246, as amended.

13. The Contractor, in fulfilling its obligations under these specifications, shall implement specific affirmative action steps, at least as extensive as those standards prescribed in paragraph 7 of these specifications, so as to achieve maximum results from its efforts to ensure equal employment opportunity. If the Contractor fails to comply with the requirements of the Executive Order, the implementing regulations, or these specifications, the Director shall proceed in accordance with 41 CFR part 60-4.8.

14. The Contractor shall designate a responsible official to monitor all employment related activity to ensure that the company EEO policy is being carried out, to submit reports relating to the provisions hereof as may be required by the Government, and to keep records. Records shall at least include for each employee, the name, address, telephone numbers, construction trade, union affiliation if any, employee identification number when assigned, social security number, race, sex, status (e.g., mechanic, apprentice, trainee, helper, or laborer), dates of changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed. Records shall be maintained in an easily understandable and retrievable form; however, to the degree that existing records satisfy this requirement, contractors shall not be required to maintain separate records.

15. Nothing herein provided shall be construed as a limitation upon the application of other laws which establish different standards of compliance or upon the application of requirements for the hiring of local or other area residents (e.g. those under the Public Works Employment Act of 1977 and the Community Development Block Grant Program).

Reference: 2 CFR 200, Appendix II(C), 41 CFR § 60-1.4, 41 CFR § 60-4.3, Executive Order 11246
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FAA – 17 Federal Fair Labor Standards Act
APPLICABILITY – Contract Types – Per the Department of Labor, all employees of certain enterprises having workers engaged in interstate commerce; producing goods for interstate commerce; or handling, selling, or otherwise working on goods or materials that have been moved in or produced for such commerce by any person are covered by the FLSA.

All consultants, sub-consultants, contractors, and subcontractors employed under this federally assisted project must comply with the FLSA.

Professional Services – 29 CFR § 213 exempts employees in a bona fide executive, administrative or professional capacity. Because professional firms employ individuals that are not covered by this exemption, the agreement with a professional services firm must include the FLSA provision.

REQUIREMENT -
The provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), are incorporated by reference with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.

The Contractor has full responsibility to monitor compliance to the referenced statute or regulation. The Contractor must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

Reference: 29 USC § 201, et seq; 2 CFR § 200.430
Item 1J - Page 63
Revised 2.8.23 Page 60 of 71
FAA – 18 Lobbying and Influencing Federal Employees
APPLICABILITY- all contracts exceeding $100,000.

REQUIREMENT -
Consultants and contractors that apply or bid for an award of $100,000 or more must have certified that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or another award covered by 31 USC §1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.

For an award over $100,00, the bidder or offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
• No Federal appropriated funds have been paid or will be paid, by or on behalf of the bidder or offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. • If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
• The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Reference: 31 USC § 1352 – Byrd Anti-Lobbying Amendment, 2 CFR part 200, Appendix II(I), 49 CFR part 20, Appendix A
Item 1J - Page 64
Revised 2.8.23 Page 61 of 71
FAA – 19 Prohibition of Segregated Facilities
APPLICABILITY - The Contractor must comply with the requirements of the EEO clause by ensuring that facilities they provide for employees are free of segregation on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin. This clause must be included in all contracts that include the equal opportunity clause, regardless of the amount of the contract.

Contract Types – any contract containing the Equal Employment Opportunity clause of 41 CFR § 60-1.4. This obligation flows down to subcontract and sub-tier purchase orders containing the Equal Employment Opportunity clause.

Construction – Construction work means construction, rehabilitation, alteration, conversion, extension, demolition or repair of buildings, highways, or other changes or improvements to real property, including facilities providing utility services. The term also includes the supervision, inspection, and other onsite functions incidental to the actual construction.

Equipment – On site installation of equipment such as airfield lighting control equipment meets the definition of construction and thus this provision would apply. This provision does not apply to equipment projects involving manufacture of the item at a vendor’s manufacturing plant. An example would be the manufacture of a SRE or ARFF vehicle.

Professional Services – Professional services that include tasks that qualify as construction work as defined by 41 CFR part 60-1. Examples include the installation of noise monitoring equipment.

Property/Land – Land acquisition contracts that include tasks that qualify as construction work as defined by 41 CFR part 60-1. Examples include demolition of structures or installation of boundary fencing.

REQUIREMENT -
(a) The Contractor agrees that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location under its control where segregated facilities are maintained. The Contractor agrees that a breach of this clause is a violation of the Equal Employment Opportunity clause in this contract. (b) “Segregated facilities,” as used in this clause, means any waiting rooms, work areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees that are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin because of written or oral policies or employee custom. The term does not include separate or single-user rest rooms or necessary dressing or sleeping areas provided to assure privacy between the sexes. (c) The Contractor shall include this clause in every subcontract and purchase order that is subject to the Equal Employment Opportunity clause of this contract.

Reference: 2 CFR Part 200, Appendix II (C); 41 CFR Part 60-1 Item 1J - Page 65
Revised 2.8.23 Page 62 of 71
FAA – 20 Occupational Safety and Health Act
APPLICABILITY – Contract Types – All contracts and subcontracts must comply with the Occupational Safety and Health Act of 1970 (OSH). The U.S. Department of Labor Occupational Safety and Health Administration (OSHA) oversees the workplace health and safety standards wage provisions from OSH.

REQUIREMENT -
All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. The employer must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The employer retains full responsibility to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (29 CFR Part 1910). The employer must address any claims or disputes that pertain to a referenced requirement directly with the U.S.

Department of Labor – Occupational Safety and Health Administration.

Reference: 29 CFR part 1910
Item 1J - Page 66
Revised 2.8.23 Page 63 of 71
FAA – 21 Procurement of Recovered Materials
APPLICABILITY – Contract Types – This provision applies to any contracts that include procurement of products designated in subpart B of 40 CFR part 247 where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000.

Construction and Equipment – all construction and equipment projects.

Professional Services and Property – if the agreement includes procurement of a product that exceeds $10,000.

REQUIREMENT -
Contractor and subcontractor agree to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, and the regulatory provisions of 40 CFR Part 247. In the performance of this contract and to the extent practicable, the Contractor and subcontractors are to use products containing the highest percentage of recovered materials for items designated by the Environmental Protection Agency (EPA) under 40 CFR Part 247 whenever:
1) The contract requires procurement of $10,000 or more of a designated item during the fiscal year; or
2) The contractor has procured $10,000 or more of a designated item using Federal funding during the previous fiscal year.

The list of EPA-designated items is available at www.epa.gov/smm/comprehensiveprocurement-guidelines-construction-products.

Section 6002(c) establishes exceptions to the preference for recovery of EPA-designated products if the contractor can demonstrate the item is:
a) Not reasonably available within a timeframe providing for compliance with the contract performance schedule;
b) Fails to meet reasonable contract performance requirements; or c) Is only available at an unreasonable price.

Reference: 2 CFR § 200.323, 2 CFR Part 200, Appendix II (J); 40 CFR part 247, 42 USC § 6901, et seq (Resource Conservation and Recovery Act)
Item 1J - Page 67
Revised 2.8.23 Page 64 of 71
FAA – 22 Rights to Inventions
APPLICABILITY – Contract Types – This provision applies to all contracts and subcontracts with small business firms or nonprofit organizations that include performance of experimental, developmental, or research work. This clause is not applicable to construction, equipment, or professional service contracts unless the contract includes experimental, developmental, or research work.

REQUIREMENT -
Contracts or agreements that include the performance of experimental, developmental, or research work must provide for the rights of the Federal Government and the City in any resulting invention as established by 37 CFR part 401, Rights to Inventions Made by Non-profit Organizations and Small Business Firms under Government Grants, Contracts, and Cooperative Agreements. This contract incorporates by reference the patent and inventions rights as specified within 37 CFR §401.14. Contractor must include this requirement in all subtier contracts involving experimental, developmental, or research work.

Reference: 2 CFR § 200, Appendix II(F), 37 CFR 401
Item 1J - Page 68
Revised 2.8.23 Page 65 of 71
FAA - 23 Seismic Safety
APPLICABILITY – Contract Types – This provision applies to construction of new buildings and additions to existing buildings financed in whole or in part through the Airport Improvement Program.

Professional Services– any contract involved in the construction of new buildings or structural addition to existing buildings.

Construction – any contract involved in the construction of new buildings or structural addition to existing buildings.

Equipment – if the project involves construction or structural addition to a building such as an electrical vault project to accommodate or install equipment.

Land – This provision will not typically apply to a property/land project.

REQUIREMENT -
A23.3.1 Professional Service Agreements for Design

SEISMIC SAFETY
In the performance of design services, the Consultant agrees to furnish a building design and associated construction specification that conform to a building code standard that provides a level of seismic safety substantially equivalent to standards as established by the National Earthquake Hazards Reduction Program (NEHRP). Local building codes that model their building code after the current version of the International Building Code (IBC) meet the NEHRP equivalency level for seismic safety. At the conclusion of the design services, the Consultant agrees to furnish the Owner a “certification of compliance” that attests conformance of the building design and the construction specifications with the seismic standards of NEHRP or an equivalent building code.

A23.3.2 Construction Contracts

SEISMIC SAFETY
The Contractor agrees to ensure that all work performed under this contract, including work performed by subcontractors, conforms to a building code standard that provides a level of seismic safety substantially equivalent to standards established by the National Earthquake Hazards Reduction Program (NEHRP). Local building codes that model their code after the current version of the International Building Code (IBC) meet the NEHRP equivalency level for seismic safety.

Reference: 49 CFR Part 41
Item 1J - Page 69
Revised 2.8.23 Page 66 of 71
FAA – 24 Tax Delinquency and Felony Conviction
APPLICABILITY – This provision applies to all contracts funded in whole or part with AIP.

REQUIREMENT -
The Contractor must have certified under the procurement process that resulted in the award of this contract that:
• Contractor has not been convicted of a Federal felony within the last 24 months; or • Contractor does not have any outstanding tax liability for which all judicial and administrative remedies have lapsed or been exhausted.

Reference: Sections 8113 of the Consolidated Appropriations Act, 2022 (Public Law 117-103), and similar provisions in subsequent appropriations acts.

DOT Order 4200.6 – Appropriations Act Requirements for Procurement and Non-Procurement Regarding Tax Delinquency and Felony Convictions

Item 1J - Page 70
Revised 2.8.23 Page 67 of 71
FAA – 25 Termination of Contract
APPLICABILITY – All contracts and subcontracts in excess of $10,000.

REQUIREMENT -
See Section 4.5 of the Agreement.

Reference: 2 CFR § 200 Appendix II(B), FAA Advisory Circular 150/5370-10, Section 80-09 Item 1J - Page 71
Revised 2.8.23 Page 68 of 71
FAA – 26 Foreign Trade Restriction
APPLICABILITY – all AIP funded projects.

REQUIREMENT -

TRADE RESTRICTION CERTIFICATION
By accepting this contract the Contractor certifies the following statements are true – 1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the USTR; and 3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.

This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC Section 1001.

The Contractor must provide immediate written notice to the City if the Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances.

Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to an Offeror or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list or
3) who incorporates in the public works project any product of a foreign country on such USTR list.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

The Contractor agrees it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that Item 1J - Page 72
Revised 2.8.23 Page 69 of 71
discriminate against U.S. firms as published by USTR, unless the Contractor has knowledge that the certification is erroneous.

This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the City cancellation of the contract or subcontract for default at no cost to the City or the FAA.

Reference: 49 USC § 50104, 49 CFR part 30

Item 1J - Page 73
Revised 2.8.23 Page 70 of 71
FAA – 27 Veteran’s Preference
APPLICABILITY – This provision applies to all AIP funded projects that involve labor to carry out the project. This preference, which excludes executive, administrative, and supervisory positions, applies to covered veterans [as defined under § 47112(c)] only when they are readily available and qualified to accomplish the work required by the project.

REQUIREMENT -
In the employment of labor (excluding executive, administrative, and supervisory positions), the Contractor and all sub-tier contractors must give preference to covered veterans as defined within Title 49 United States Code Section 47112. Covered veterans include Vietnam-era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns (as defined by 15 USC 632) owned and controlled by disabled veterans.

This preference only applies when there are covered veterans readily available and qualified to perform the work to which the employment relates.

Reference: 49 USC § 47112(c)
Item 1J - Page 74
Revised 2.8.23 Page 71 of 71
FAA – 28 Domestic Preferences for Procurements
APPLICABILITY – all contracts and Purchase orders for work or products under the grant.

REQUIREMENT -
The Contractor certifies by signing and submitting its bid or proposal that, to the greatest extent practicable, the Contractor has provided a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including, but not limited to, iron, aluminum, steel, cement, and other manufactured products) in compliance with 2 CFR § 200.322.

Reference: 2 CFR § 200.322; 2 CFR Part 200, Appendix II(L) Item 1J - Page 75

ATTACHMENT B

PUBLIC INTEGRITY BUSINESS DISCLOSURE
Item 1J - Page 76
Item 1J - Page 77

PUBLIC INTEGRITY DISCLOSURE
\J~ .;.,~ APPLICANT D SCLOSURE FORM
.,,::::~,·
1 Name of Entity
Birdair Inc

2. Address of Entity (Principal Place of Bu $iness)
6461 Main Street
3, Local or California Address {if different r an #2)
Amherst, NY 14221

4. State where Enltty 1s Registered with Secretaiy of State Delaware
If other than Cahforn1a, 1s the Entity also registered 1n California? x Yes D No

5. Type or Entity
X CorporallOn D Um1ted L1ab1hty Company D ~artnership D Trust D Other (please specify)

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is nc t a natural person, please identify all officers, directors, members, managers and o ther fiduciaries for the member, manager, trust, or other entity .

Hikaru Konno X Officer X Director O Member O Manager
[name) D General Partner O L1m1ted Partner
O)ther
0 Officer D Director O Member D Manager
[name) 0 General Partner O Limited Partner
• Other
0 Officer O Director O Member O Manager
[name) 0 General Partner D Limited Partner
• Other
Item 1J - Page 78
7 Owners/lnvestors with a 5% beneficial i~terest in the Applicant Entity or a related entity

EXAMPLE
JANE DOE 50%, ABC COMPANY, Inc.

NONE
A.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
B.
(name of owner/investor] I [percentage of beneficial interest in entity and name of entity]
C.

I
[name of owner/investor] (percentage of beneficial interest in entity and name of entity]
D. I
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
E. I
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]

I DECLARE UNDER PENAL TY OF PE JURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING ll TRUE AND CORRECT.

Signature of DISClosmg Party, Printed Name. nue Date
Bru v~ ~ ~nager
3/17/2023
.

CITY COUNCIL STAFF REPORT
04/27/2023
SUBJECT:

APPROVE AMENDMENT NO. 6 TO CONTRACT SERVICES AGREEMENT NO. 7139 WITH CONSERVE LANDCARE, LLC FOR LANDSCAPE AND GROUNDS

MAINTENANCE SERVICES
RECOMMENDATION:

Approve turf conversion projects for Baristo, Desert Highland, Frances Stevens, Ruth Hardy and Victoria Parks as unanimously approved and recommended by the Parks & Recreation Commission.

1. Approve Amendment No. 6 (Attachment B) to Contract Services Agreement No. 7139 with Conserve LandCare, LLC for a not-to-exceed amount of $4,253,472.01 for the turf conversion, extended term, CPI increase and a revised total contract amount of $9,791,036.14.

2. 3. Authorize the City Manager to execute all necessary documents.

Attachments
Item 1K

CITY COUNCIL STAFF REPORT
DATE: APRIL 27, 2023 CONSENT CALENDAR
SUBJECT: APPROVE AMENDMENT NO. 6 TO CONTRACT SERVICES
AGREEMENT NO. 7139 WITH CONSERVE LANDCARE, LLC FOR

LANDSCAPE AND GROUNDS MAINTENANCE SERVICES
FROM: Scott C. Stiles, City Manager
BY: David McAbee, Director of Public Works
SUMMARY:

This action will approve Amendment No. 6 to Contract Services Agreement No. 7139 with Conserve LandCare, LLC to retrofit turf within five (5) city parks and extend the agreement through June 30, 2024, and include a CPI increase, for an amount not to exceed $4,253,472.01.

RECOMMENDATION:

1. Approve turf conversion projects for Baristo, Desert Highland, Frances Stevens, Ruth Hardy and Victoria Parks as unanimously approved and recommended by the Parks & Recreation Commission (Attachment A);

2. Approve Amendment No. 6 (Attachment B) to Contract Services Agreement No. 7139 with Conserve LandCare, LLC for a not-to-exceed amount of $4,253,472.01 for the turf conversion, extended term, CPI increase and a revised total contract amount of $9,791,036.14; and

3. Authorize the City Manager to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

According to the Public Integrity Disclosure form (Attachment C), Conserve LandCare, LLC is a corporation registered in the State of California.

BACKGROUND:

The City has contracted for landscape and grounds maintenance services since 1995, privatizing these services in an effort to reduce General Fund operating and maintenance Item 1K - Page 1
City Council Staff Report
April 27, 2023 -- Page 2
Amendment No. 6 City Parks Turf Retrofit
costs. On May 16, 2018, Council awarded three Contract Services Agreements for Landscape and Grounds Maintenance Services of City Parks, Facilities, Assessment Districts, Medians, and Parkways, with an initial three-year term, terminating June 30, 2021, and two one-year optional renewals at the City’s discretion.

On January 1, 2021, the City terminated Contract Service Agreement No. 7141 with Urban Habitat Inc., for landscape maintenance for Assessment Districts, Medians and Parkways and added these services as Amendment No. 2 to the Contract Services Agreement No. 7139 with Conserve LandCare, LLC.

One of the budget savings measures implemented for FY 20-21 was a 50% reduction in landscape maintenance services, due to COVID-19 impacts. The City operates with two different contractors (Conserve LandCare and PWLC) to provide landscape maintenance services at all City Parks and Facilities including certain areas of the Palm Springs International Airport, and various landscaped Medians, Parkways, and Assessment Districts throughout the City. Each contract was amended, reducing services by 50%.

On July 1, 2021, the City and Conserve LandCare exercised the first of two one-year optional renewal terms for City Parks, Assessment Districts, Medians, and Parkways landscape and grounds maintenance services through June 30, 2022. Amendment No. 3, approved on September 9, 2021, restored 100% landscape and grounds maintenance services for City Parks.

Amendment No. 4, approved on June 16, 2022, (i) exercised the second one-year optional renewal term; (ii) added $50,000 for increased frequency of landscape maintenance services provided from July 1, 2021, through December 31, 2021, and (iii) included a reduction of $27,076.90 for services not performed at the Downtown Project location for medians and parkways, reflected in Bid Schedule D; (iv) added $38,880 for the Downtown Park landscape and grounds maintenance services to Bid Schedule A; and (v) as described below, retrofit turf within four (4) areas of the city to drought tolerant desert landscape in the amount of $383,050, for a total contract amount of $1,783,070.02, and an ongoing annual cost of $1,400,020.02:
• East Palm Canyon – four (4) median islands between Farrell Drive and Cerritos Drive (approximately 40,655 square feet).
• Sunrise Parkway – one (1) median island; Ramon Road from Sunrise Way to Cerritos Road – two (2) median islands (approximately 16,640 square feet).
• East Palm Canyon between Canyon Sands Drive and Linden Way – one (1) median island (approximately 10,900 square feet).
• Ramon Road between Farrell Drive and Premier Care Center – three (3) median islands (approximately 9,730 square feet).

Item 1K - Page 2
City Council Staff Report
April 27, 2023 -- Page 3
Amendment No. 6 City Parks Turf Retrofit
The City has historically initiated turf overseeding with ryegrass in late September each year when the underlying Bermuda grass goes dormant for the winter; however, overseeding requires constant irrigation for germination of the rye seed – inconsistent with the Desert Water Agency (DWA) Level 2 Conservation Plan which prohibits spray irrigation during daylight hours, except for leak checks or a DWA approved Conservation Alternative Plan.

Staff presented a Conservation Alternative Plan, to DWA’s Conservation and Public Affairs Committee on August 17, 2022, and was granted approval to overseed approximately 23.84 Acres, or 48% of turf within 8 City Parks, excluding Demuth Park which is irrigated with reclaimed water, therefore exempt of the regulation. The remaining

25.73 acres went dormant, of which 11.28 acres is being converted to desert landscape.

In accordance with the Conservation Alternative Plan for overseeding of rye-seed provided to City Council on September 1, 2022 (Attachment D), the City entered into Amendment No. 5, to reduce the annual overseeding performed within City Parks by fifty percent (50%) for fall 2022; and the addition of the following services for a total contract decrease of $3,845, and a total contract amount of $1,779,225, and ongoing annual cost of $1,396,175:
• Installation of decomposed granite at the Demuth Large Dog Park • Installation of 18 trees within Mountain Gate 2
• Installation of Irrigation along El Cielo Parkway
• Cody Place Median Island plant replacement and repair • Gene Autry Median Island plant replacement and repair • Vista Chino Median Island plant replacement and repair • Ramon Road Median Island plant replacement and repair STAFF ANALYSIS:

On October 24, 2022, staff presented the first draft of the conversion/planting plans for Baristo, Desert Highland, Frances Stevens, Ruth Hardy, and Victoria Park’s retrofit landscape conversions to the Parks & Recreation Commission. Following the Commission’s initial review, they established a Landscape Conversion Ad-Hoc Subcommittee to review revisions and make recommendations. Staff presented the final updated conversion/planting plans to the Parks & Recreation Commission on February 27, 2023, receiving a unanimous vote to bring this item forward to City Council for consideration.

Item 1K - Page 3
City Council Staff Report
April 27, 2023 -- Page 4
Amendment No. 6 City Parks Turf Retrofit
Baristo Park:

Baristo Park, shown in figure 1, located at Calle El Segundo, is approximately 2 acres with .6 acres of turf. The turf retrofit will include the conversion of .19 acres of turf as detailed in the attached planting plans (Attachment A).

Areas marked for turf conversion -
Figure 1 – Baristo Park
Item 1K - Page 4
City Council Staff Report
April 27, 2023 -- Page 5
Amendment No. 6 City Parks Turf Retrofit
Desert Highland Park
Desert Highland Park, shown in Figure 2, located on Tramview Road, is approximately 10 acres with 7.6 acres of turf. The turf retrofit will include the conversion of 3.25 acres of turf, inclusive of a walking path around the perimeter of the park as detailed in the attached planting plans.

Areas marked for turf conversion -
Figure 2 – Desert Highland Park
Item 1K - Page 5
1111
City Council Staff Report
April 27, 2023 -- Page 6
Amendment No. 6 City Parks Turf Retrofit
Frances Stevens Park
Frances Stevens Park, shown in Figure 3, located on Alejo Road between Palm Canyon Drive and Indian Canyon Drive, is approximately 4 acres with 1.41 acres of turf. The turf retrofit will include the conversion of .43 acres of turf, as detailed in the attached planting plans.

Areas marked for turf conversion -
Figure 3 – Frances Stevens Park
Item 1K - Page 6
1111
City Council Staff Report
April 27, 2023 -- Page 7
Amendment No. 6 City Parks Turf Retrofit
Ruth Hardy Park:

Ruth Hardy Park, shown in Figure 4, located on Tamarisk Road, is approximately 22 acres with 13.95 acres of turf. The turf retrofit will include the conversion of 5 acres of turf, including an intermittent walking path as detailed in the attached planting plans.

Areas marked for turf conversion -
Figure 4 – Ruth Hardy Park
Item 1K - Page 7
City Council Staff Report
April 27, 2023 -- Page 8
Amendment No. 6 City Parks Turf Retrofit
Victoria Park:

Victoria Park, shown in Figure 5, located on Via Miraleste, is approximately 8 acres with

6.92 acres of turf. The turf retrofit will include the conversion of 2.41 acres of turf, inclusive of a walking path around the perimeter of the park as detailed in the attached planting plans.

Areas marked for turf conversion -
Figure 5 – Victoria Park
Item 1K - Page 8
City Council Staff Report
April 27, 2023 -- Page 9
Amendment No. 6 City Parks Turf Retrofit
Following approval from the Parks & Recreation Commission, staff entered into negotiations with Conserve initially receiving proposals for a total amount of $3,587,640 with an average cost of $8.69 a square foot and negotiated down for a total amount of $2,759,930 on an average cost of $5.67 a square foot, inclusive of the hardscape and walking paths detailed in the attached plans (Attachment A).

City Park Turf Retrofit
City Park Acres Square Feet Cost Cost/Sq Ft
Baristo Park .19 8,470 $50,400 $5.95
Desert Highland Park 3.25 141,455 $778,000 $5.50
Frances Stevens Park .43 18,700 $111,265 $5.95
Ruth Hardy Park 5 217,729 $1,295,490 $5.95
Victoria Park 2.41 104,955 $524,775 $5.00
Total 11.28 491,309 $2,759,930 $5.67
In addition to the funds budgeted in Fiscal Year 2022-23 and 2023-24, staff has been working with Desert Water Agency and they have included in their Fiscal Year 2023-24 budget request a Municipal Agency allocation of $600,000 for turf retrofit conversions.

The City has applied for these funds and when approved would receive as reimbursement once the project is complete.

The Landscape Maintenance contract with Conserve is subject to annual adjustments effective July 1, subject to the percentage change in the United States Bureau of Labor Statistics Employment Cost Index – Total Compensation, Table 6, Census Region and Division, West (Pacific), December to December, and a corresponding blended percentage increase to the applicable state prevailing wage rates for “Landscape Maintenance Laborer”. The adjustment applicable for Fiscal Year 2023-24 of 6.79% is detailed below.

Bid Schedule FY2022-23 FY2023-24
Bid Schedule A - City Parks $792,525.72 $846,338.28
Bid Schedule B - City Parks Turf Re-Seeding $216,688.30 $231,401.13 Bid Schedule C - Assessment Districts $118,465.68 $124,973.66 Bid Schedule D - Medians and Parkways 261,445.44 $279,194.28 Bid Schedule E - AD, Medians & Parkways Re-Seeding 10,894.88 $11,634.66 Total $1,400,020.02 $1,493,542.01
Item 1K - Page 9
City Council Staff Report
April 27, 2023 -- Page 10
Amendment No. 6 City Parks Turf Retrofit
Staff recommends approval of Amendment No. 6 with Conserve LandCare, LLC to retrofit

11.28 acres of turf within five (5) city parks, and extend their agreement through June 30, 2024, including a CPI Increase for a total amount not to exceed $4,253,472.01.

ENVIRONMENTAL ASSESSMENT:

Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act (“CEQA”). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 “Existing Facilities”, Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment or topographical features involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination. Therefore, in accordance with Section 15301 (b), Staff has determined that City Park Turf Retrofit are considered categorically exempt from CEQA and a Notice of Exemption will be prepared and filed with the Riverside County Clerk.

ALIGNMENT WITH STRATEGIC PLANNING:

Approval of this action supports City Council priority 3A, Community Infrastructure – Improve City Facilities.

FISCAL IMPACT:

Sufficient funds are budgeted and available in Fiscal Years 2022-23 and 2023-24 in the Facilities and Maintenance account 5206570-50119.

REVIEWED BY:

A. Planting Plans
B. Amendment No. 6
C. Public Integrity Disclosure Form
D. September 1, 2022 Staff Report
Item 1K - Page 10

ATTACHMENT A

Item 1K - Page 11
Wash LCSC LCSC LCSC LCSC Existing Lawn to Remain East Saturnino Road South Calle Encilia EX EX EX EX Aa CmCm Cm Lfs Lfs Lfs LCY LCY LCSC LCSC Cm Cm Mr Mr Mr Mr Mr Mr Mr Mr LCY LCY Mr Cm Cm CmMr Cm Cm Cm Cm Cm Cm Cm Cm Cm LCY LCY Js Js Js Js Js LCY Js Js Js Js Js Aa LCY Mr HF HF HF Mr Mr SHRUBS / VINE SYM. SYM. PLANT LEGEND NAME Gray Cresta Boulders 24"-36" GROUND COVERS NAME QTY. SIZE QTY. 10 Notes: · Metal edging to be installed where the DG meets the grass · (3) Existing trees to have drip rings · (3) New trees to have 0.5g/minute bubblers · Trees that experience a change in watering habits such as spray irrigation to drip ring irrigation can cause a tree to stress. While we do everything possible to preserve the trees health, Conserve Landcare is not responsible for tree replacements of existing trees within work zones should they show signs of deterioration after the turf conversion. · Provide and install (7) 24"X24" precast concrete pads cool gray with broom finish Leucophyllum candidum 'Silver Cloud' 5g 9 Carissa Macrocarpa (green carpet) 2416 Lantana Spp. (yellow) 17 Leucophyllum Frutescens 6 Russelia equisetiformis 30 Acacia aneura (Standard) 24"box 3 Desert Gold Stabilized DG 7495 SF Copper Canyon Cobble 4" minus 975 SF Aa 5g5g5g5g Mr 5g LCSC Cm LCY Lfs Justicia Spicigera Js Hesperaloe funifera 5g 5 HF Coverage Rate Total SF Coverage 50501375013 491 20 450 1,200 208 119 300 390 1,473 100 4,240 8,470 Total Coverage Total SF in Work Zones 0' 16' 32' 56' GRAPHIC SCALE 1/16"=1'-0" SITE: NORTH REV DATE
Baristo Park
296 S. Calle Encilia
Palm Springs, CA 92262 0 09-15-22 1 11-13-22 Designer SGDN 2 11-15-22 DNPAGE 1 Planting Plan Leucophyllum candidum 'Silver Cloud' Carissa Macrocarpa 'Green carpet' Justicia spicigera Lantana Spp. Yellow Leucophyllum Frutescens Russelia equisetiformis Acacia aneura Gray Cresta Boulders Desert Gold Stabilized DG Copper Canyon Cobble Hesperaloe funifera 24"X24" precast concrete pads cool gray with broom finish Item 1K - Page 12
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Baristo Park
296 S. Calle Encilia
Palm Springs, CA 92262 0 09-15-22 1 11-13-22 Designer SGDN 2 11-15-22 DNPAGE 2 Planting Plan Leucophyllum candidum 'Silver Cloud' Carissa Macrocarpa Justicia Spicigera Lantana Spp. Yellow Leucophyllum Frutescens Muhlenbergia Rigens Gray Cresta Boulders Desert Gold Stabilized DG Copper Canyon Cobble Acacia aneura Hesperaloe funifera 24"X24" precast concrete pads cool gray with broom finish Item 1K - Page 13
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SITE: NORTH REV DATE
Desert Highland Park
Turf Conversion
480 Tramview Road
Palm Springs, CA 92262 0 10.12.22 Designer SG 1 11.03.22 DN 2 11.16.22 DN 3 11.18.22 DN 4 11.23.22 DN 5 01.30.23 CAM PAGE 0 Planting Plan Acacia Aneura Hesperaloe funifera Albizia Julibrissin 'silk tree' Senna nemophila 'Green cassia' Cascabela thevetia (Single Trunk) Hamelia patens Russelia Equisetiformis Salvia Clevelandii Cassia Artemisioides 'Feathery Cassia' Vitex Trifolia Hesperaloe Parviflora Nerium Oleander Rosmarinus Officinalis Calliandra Californica Dasylirion wheeleri Cereus peruvianus Desert Gold 3/4" Desert Gold Stabilized DG Southwest Brown 4" minus 2' x 2' Stepping Stones 7 8
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SHRUBS / VINE SYM. SYM. PLANT LEGEND NAME Relocate existing Boulders GROUND COVERS NAME QTY. SIZE QTY 34 Notes: Metal edging to be placed where grass meets new desertscape areas Existing trees to have drip rings installed New trees to have (2) 0.5g/minute emitters Pathway is 5' wide Acacia Aneura 11 Hesperaloe funifera 5g 15 Albizia Julibrissin 'silk tree' 24"box 3 Cassia artemisioides 'Feathery cassia' 73 Cascabela thevetia (Single Trunk) 12 Calliandra Californica 42 Dasylirion wheeleri 21 Cereus peruvianus (3 Cane Min) 15g 7 Hamelia patens 36 Hesperaloe parviflora 'Red' 160 Desert Gold 3/4" Crush 117,265 SF Southwest Brown 4" minus Recommended size 8,220 SF Nerium Oleander 'Red' 15g 65 Rosmarinus Officinalis 'prostratus' 113 Russelia Equisetiformis 103 Salvia Clevelandii 42 Senna Nemophila 'Green cassia' 56 15g 24"box 5g5g5g5g5g5g5g5g5g A HF AJ Ca CT Cc DwCp HpH NOR
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Section 4 Turf to Remain Metal Edging Pathway is 5' Wide Cobble is 2'-3' Distance from Work Limit 55' CT 0' 16' 32' 56' GRAPHIC SCALE 1/16"=1'-0" SITE: NORTH REV DATE
Desert Highland Park
Turf Conversion
480 Tramview Road
Palm Springs, CA 92262 0 10.12.22 Designer SG 1 11.03.22 DN 2 11.16.22 DN 3 11.18.22 DN 4 11.23.22 DN 5 01.30.23 CAM PAGE 3 Planting Plan 3 Item 1K - Page 17
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Desert Highland Park
Turf Conversion
480 Tramview Road
Palm Springs, CA 92262 0 10.12.22 Designer SG 1 11.03.22 DN 2 11.16.22 DN 3 11.18.22 DN 4 11.23.22 DN 5 01.30.23 CAM PAGE 4 Planting Plan 5 4
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Section 6 Turf to Remain Metal Edging W. Tramview Road Distance from Road approx 40' 0' 16' 32' 56' GRAPHIC SCALE 1/16"=1'-0" SITE: NORTH REV DATE
Desert Highland Park
Turf Conversion
480 Tramview Road
Palm Springs, CA 92262 0 10.12.22 Designer SG 1 11.03.22 DN 2 11.16.22 DN 3 11.18.22 DN 4 11.23.22 DN 5 01.30.23 CAM PAGE 5 Planting Plan 6 Item 1K - Page 19
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Desert Highland Park
Turf Conversion
480 Tramview Road
Palm Springs, CA 92262 0 10.12.22 Designer SG 1 11.03.22 DN 2 11.16.22 DN 3 11.18.22 DN 4 11.23.22 DN 5 01.30.23 CAM PAGE 6 Planting Plan 7 8 Section 8
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Desert Highland Park
Turf Conversion
480 Tramview Road
Palm Springs, CA 92262 0 10.12.22 Designer SG 1 11.03.22 DN 2 11.16.22 DN 3 11.18.22 DN 4 11.23.22 DN 5 01.30.23 CAM PAGE 6 Planting Plan Section 9 9 Item 1K - Page 21
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Frances Stevens Park
500 N Palm Canyon Dr.

Palm Springs, CA 92262 0 09-16-22 SJ 1 11.02.22 DN 2 11.15.22 DN PAGE 0 Planting Plan Agave Parryi Acacia salicina Duranta erecta Carissa macrocarpa 'Green Carpet' Cassia Artemisioides Chamaerops Humilis Euphorbia milii (yellow) Crown of Thorns Jasminum Sambac Justicia Spicigera Leucophyllum Langmaniae Antique Brown Boulders Southwest Brown 3/4" Mojave Gold 3/4" 1 2 34 5 6 Ruellia brittoniana Russelia equisetiformis Hesperaloe funifera G:\Shared drives\Conserve-MaintenanceOperations\Construction Bids & Projects\Enhancements\Bids and Projects\City Palm Springs\Francis Stevens Park\Francis Stevens Park.dwg, 11/15/2022 2:27:13 PM, AutoCAD PDF (General Documentation).pc3 Item 1K - Page 22
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Frances Stevens Park
500 N Palm Canyon Dr.

Palm Springs, CA 92262 0 09-16-22 SJ 1 11.02.22 DN 2 11.15.22 DN PAGE 1 Planting Plan 1 G:\Shared drives\Conserve-MaintenanceOperations\Construction Bids & Projects\Enhancements\Bids and Projects\City Palm Springs\Francis Stevens Park\Francis Stevens Park.dwg, 11/15/2022 2:27:14 PM, AutoCAD PDF (General Documentation).pc3 Item 1K - Page 23
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Frances Stevens Park
500 N Palm Canyon Dr.

Palm Springs, CA 92262 0 09-16-22 SJ 1 11.02.22 DN 2 11.15.22 DN PAGE 2 Planting Plan 2 G:\Shared drives\Conserve-MaintenanceOperations\Construction Bids & Projects\Enhancements\Bids and Projects\City Palm Springs\Francis Stevens Park\Francis Stevens Park.dwg, 11/15/2022 2:27:15 PM, AutoCAD PDF (General Documentation).pc3 Item 1K - Page 24
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Parking SHRUBS / VINE SYM. SYM. PLANT LEGEND NAME Antique Brown Boulders 24" - 36" GROUND COVERS NAME QTY. SIZE QTY. 20 Notes: 6,770 SF of turf to be removed and disposed Concrete edging to be removed where indicated (8) Trees to have drip rings installed New trees to have (2) 0.5g/minute bubblers each Metal Edging to be installed where the grass meets desertscape areas Agave Parryi 5g 7 Bougainvillea La Jolla 24"box 6 Carissa Macrocarpa 5g 47 Cassia Artemisioides 5g 25 Euphorbia Rigida 5g 16 Jasminum Sambac (bush) 24"box 5 Leucophyllum Langmaniae 'Rio Bravo' 5g 17 Muhlenbergia Rigens 5g 20 Salvia Clevelandii 5g 25 Dasylirion Wheeleri 5g 36 Southwest Brown Crushed Stone 3/4" 8,000 SF Mojave Gold Crushed Stone 3/4" 10,700 SF De Cm JsRe Emy Ja AP RB C LcSC Brachychiton Populneus Chamaerops Humilis 5g 15g 1319 BP Justicia Spicigera 5g 20 HF 0' 8' 16' 24' GRAPHIC SCALE 1/8"=1'-0" SITE: NORTH SCALE: 1"=20'-0" REV DATE Designer
Frances Stevens Park
500 N Palm Canyon Dr.

Palm Springs, CA 92262 0 09-16-22 SJ 1 11.02.22 DN 2 11.15.22 DN PAGE 3 Planting Plan 3 G:\Shared drives\Conserve-MaintenanceOperations\Construction Bids & Projects\Enhancements\Bids and Projects\City Palm Springs\Francis Stevens Park\Francis Stevens Park.dwg, 11/15/2022 2:27:15 PM, AutoCAD PDF (General Documentation).pc3 Item 1K - Page 25
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Frances Stevens Park
500 N Palm Canyon Dr.

Palm Springs, CA 92262 0 09-16-22 SJ 1 11.02.22 DN 2 11.15.22 DN PAGE 4 Planting Plan 4 G:\Shared drives\Conserve-MaintenanceOperations\Construction Bids & Projects\Enhancements\Bids and Projects\City Palm Springs\Francis Stevens Park\Francis Stevens Park.dwg, 11/15/2022 2:27:16 PM, AutoCAD PDF (General Documentation).pc3 Item 1K - Page 26
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Emy AP AP De Remove Concrete Edging Remove Shrubs Along Wall RB RB Emy Cm EX LcSC Cm Cm Cm Cm Cm Cm Cm LcSC EX LcSC Js LcSC LcSC LcSC LcSC EX De Ja Ja Js De Js LcSC LcSC LcSC LcSC EX EX Emy JaJa Re Re Re De Re Re Re Ja Ja Ja HF HF EX Metal Edging EXEXEX SHRUBS / VINE SYM. SYM. PLANT LEGEND NAME Antique Brown Boulders 24" - 36" GROUND COVERS NAME QTY. SIZE QTY. 20 Notes: 6,770 SF of turf to be removed and disposed Concrete edging to be removed where indicated (8) Trees to have drip rings installed New trees to have (2) 0.5g/minute bubblers each Metal Edging to be installed where the grass meets desertscape areas Agave Parryi 5g 7 Bougainvillea La Jolla 24"box 6 Carissa Macrocarpa 5g 47 Cassia Artemisioides 5g 25 Euphorbia Rigida 5g 16 Jasminum Sambac (bush) 24"box 5 Leucophyllum Langmaniae 'Rio Bravo' 5g 17 Muhlenbergia Rigens 5g 20 Salvia Clevelandii 5g 25 Dasylirion Wheeleri 5g 36 Southwest Brown Crushed Stone 3/4" 8,000 SF Mojave Gold Crushed Stone 3/4" 10,700 SF De Cm JsRe Emy Ja AP RB C LcSC Brachychiton Populneus Chamaerops Humilis 5g 15g 1913 BP Justicia Spicigera 5g 20 HF 0' 8' 16' 24' GRAPHIC SCALE 1/8"=1'-0" SITE: NORTH SCALE: 1"=20'-0" REV DATE Designer
Frances Stevens Park
500 N Palm Canyon Dr.

Palm Springs, CA 92262 0 09-16-22 SJ 1 11.02.22 DN 2 11.15.22 DN PAGE 5 5 Planting Plan G:\Shared drives\Conserve-MaintenanceOperations\Construction Bids & Projects\Enhancements\Bids and Projects\City Palm Springs\Francis Stevens Park\Francis Stevens Park.dwg, 11/15/2022 2:27:17 PM, AutoCAD PDF (General Documentation).pc3 Item 1K - Page 27
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Grass to Remain EX EX EX EX EX Cm Cm Cm De De DeDeDe De DeDe De De RB RB RBRB RB Ja Ja JaJaJa Ja Ja Ja Ja Ja EX RB Ja Ja Ja Cm Cm Ja Ja Remove Concrete Edging Cm Cm Cm Metal Edging Metal Edging Protect Existing Landscape SHRUBS / VINE SYM. SYM. PLANT LEGEND NAME Antique Brown Boulders 24" - 36" GROUND COVERS NAME QTY. SIZE QTY. 20 Notes: 6,770 SF of turf to be removed and disposed Concrete edging to be removed where indicated (8) Trees to have drip rings installed New trees to have (2) 0.5g/minute bubblers each Metal Edging to be installed where the grass meets desertscape areas Agave Parryi 5g 7 Bougainvillea La Jolla 24"box 6 Carissa Macrocarpa 5g 47 Cassia Artemisioides 5g 25 Euphorbia Rigida 5g 16 Jasminum Sambac (bush) 24"box 5 Leucophyllum Langmaniae 'Rio Bravo' 5g 17 Muhlenbergia Rigens 5g 20 Salvia Clevelandii 5g 25 Dasylirion Wheeleri 5g 36 Southwest Brown Crushed Stone 3/4" 8,000 SF Mojave Gold Crushed Stone 3/4" 10,700 SF De Cm JsRe Emy Ja AP RB C LcSC Brachychiton Populneus Chamaerops Humilis 5g 15g 1319 BP Justicia Spicigera 5g 20 HF 0' 8' 16' 24' GRAPHIC SCALE 1/8"=1'-0" SITE: NORTH SCALE: 1"=20'-0" REV DATE Designer
Frances Stevens Park
500 N Palm Canyon Dr.

Palm Springs, CA 92262 0 09-16-22 SJ 1 11.02.22 DN 2 11.15.22 DN PAGE 6 Planting Plan 6 G:\Shared drives\Conserve-MaintenanceOperations\Construction Bids & Projects\Enhancements\Bids and Projects\City Palm Springs\Francis Stevens Park\Francis Stevens Park.dwg, 11/15/2022 2:27:17 PM, AutoCAD PDF (General Documentation).pc3 Item 1K - Page 28
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SHRUBS / VINE SYM. SYM. PLANT LEGEND NAME Gray Cresta Boulders 24"-36" GROUND COVERS NAME QTY. SIZE QTY. - Notes: · Metal edging to be installed where the DG meets the grass. · Existing trees to have drip rings. · New trees to have 0.5g/minute bubblers. · Provide and install (30) Precast concrete pads Cool gray color with broom finish. Trees that experience a change in watering habits such as spray irrigation to drip ring irrigation can cause a tree to stress. While we do everything possible to preserve the trees health, Conserve Landcare is not responsible for tree replacements of existing trees within work zones should they show signs of deterioration after the turf conversion. Agave americana 15g 52 Caesalpinia pulcherrima 5g 9 Calliandra californica 19 Callistemon little john 34 Dasylirion wheeleri 15g 104 Euphorbia milii (Crown of thorns red) 20 Evolvulus glomeratus 44 Fouquieria splendens (multi Cane) 17 Hamelia patens 98 Hesperaloe Parviflora (red) 190 Desert Gold Stabilized Decomposed Granite 189,774 SF. Copper Canyon 6" minus 13,893 SF. Coverage Rate Total SF Coverage 113 282872037177 1020 5,876 252 238 2,080 60 308 3,009 980 3,800 2,500 5g5g5g5g 15g 5g5g Leucophyllum frutescens 'Green Cloud' 50 50 1,975 5g Nerium Petite Pink 5g 25 79 Olea europaea 'Montra' 5g 126 28 Rosmarinus officinalis 'Prostratus' 5g 104 73 Russelia equisetiformis 5g 73 12 876 Senna artemisioides 5g 114 28 3,192 Vitex trifolia 'Purpurea' 5g 54 50 2,700 Total Coverage 39,498 SF 203,667 SF EG HpRe Vt 7,592 3,528 532 Total SF in Work Zones SaR Oe NOR LF HE FS Dw C Cc Cp AA SITE: NORTH SCALE: 1"=20'-0" REV DATE
Ruth Hardy Park Turf Conversion
700 Tamarisk Road,
Palm Springs, CA 92262 0 11.09.22 Designer DN Project Manager DN 1 12.02.22 DN 2 12.12.22 CAM Plant Pallet Gray Cresta Boulders Desert Gold Stabilized DG Copper Canyon Cobble Agave americana Caesalpinia pulcherrima Calliandra californica Calistemon little john Dasylirion wheeleri Euphorbia milii splendens (Crown of Thorns Red) Evolvulus glomeratus Fouquieria splendens Hamelia patens Hesperaloe parviflora 'Red' Leucophyllum frutescens 'Green Cloud' Nerium Petite Pink Olea europaea 'Montra' Rosmarinus officinalis 'Prostratus' Rosmarinus officinalis 'Prostratus' Senna artemisioides Vitex trifolia 'Purpurea' 24"X24" precast concrete pads cool gray with broom finish Item 1K - Page 29
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Section E Work Limit Tamarisk Road Tamarisk Road Tamarisk Road Tamarisk Road Tamarisk Road N Avenida Caballeros N Avenida Caballeros N Avenida Caballeros N Avenida Caballeros N Avenida Caballeros precast concrete pads Cool gray color with broom finish 2' 2' Precast concrete pads Cool gray color with broom finish Precast concrete pads Cool gray color with broom finish precast concrete pads Cool gray color with broom finish Precast concrete pads Cool gray color with broom finish Precast concrete pads Cool gray color with broom finish Precast concrete pads Cool gray color with broom finish Precast concrete pads Cool gray color with broom finish precast concrete pads Cool gray color with broom finish precast concrete pads Cool gray color with broom finish SITE: NORTH SCALE: 1"=20'-0" REV DATE
Ruth Hardy Park Turf Conversion
700 Tamarisk Road,
Palm Springs, CA 92262 0 11.09.22 Designer DN Project Manager DN 1 12.02.22 DN 2 12.12.22 CAM PAGE 0 Over View Notes: Please note CVWD will determine the Rebate. Our estimates are usually with 5 % accuracy plus or Minus. We estimate we will remove 20,860 Square Feet of turf at 2 dollars a square foot with an estimated rebate of 41,720 dollars. CVWD will determine the final Rebate once the project is installed. Section A SectionB Section D Section C Section F Section E
Item 1K - Page 30
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Section - precast concrete pads Cool gray color with broom finish 0' 20' 40' GRAPHIC SCALE 1"=20'-0" SITE: NORTH SCALE: 1"=20'-0" REV DATE
Ruth Hardy Park Turf Conversion
700 Tamarisk Road,
Palm Springs, CA 92262 0 11.09.22 Designer DN Project Manager DN 1 12.02.22 DN 2 12.12.22 CAM PAGE 1 Planting Plan Item 1K - Page 31
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Palm Springs City CouncilApril 27, 2023

Palm Springs City Council
April 27, 2023