Palm Springs City Council
April 27, 2023

CITY COUNCIL

AND AS SUCCESSOR AGENCY TO THE

COMMUNITY REDEVELOPMENT AGENCY OF THE

CITY OF PALM SPRINGS, CALIFORNIA
Council Chamber, City Hall
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
www.palmspringsca.gov

REGULAR MEETING AGENDA
Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference. There will be in-person public access to the meeting location.

APRIL 27, 2023

3:30 PM CLOSED SESSION
5:30 PM REGULAR MEETING
Grace Elena Garner, Mayor
Jeffrey Bernstein, Mayor Pro Tem
Ron deHarte, Councilmember
Christy Gilbert Holstege, Councilmember
Lisa Middleton, Councilmember
City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.

Please note any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting.

At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items and determine which agenda items will be considered before the 11:00 p.m.

Adjournment time.

AGENDA EN ESPAÑOL DISPONIBLE EL LUNES - HAGA CLIC AQUÍ
3:30 P.M. CLOSED SESSION
CALL TO ORDER:

PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY (Council Chamber): The City Council welcomes public input. Members of the public may address the City Council on Closed Session items by contacting the City Clerk's Office at 760-323-8204. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist.

Please see the City Clerk for additional information.

RECESS TO CLOSED SESSION (Small Conference Room): See Closed Session Agenda. 5:30 P.M. REGULAR MEETING
CALL TO ORDER:

PLEDGE OF ALLEGIANCE:

ROLL CALL:

PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES:

A. World Wish Day Proclaimation
B. Traffic Signal Synchronization Project Update
ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or "no" votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion. The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.

REPORT OF CLOSED SESSION:

April 27, 2023 City Council Regular Meeting Agenda 2
PUBLIC TESTIMONY: (Non-Public Hearing Agenda Items ONLY) This time has been set aside for members of the public to address the City Council only on agenda items. Two (2) minutes will be assigned to each speaker. Testimony for Public Hearings will only be taken at the time of the hearing, and General Public Comments, non-agenda items, will be taken later in the meeting.

1. CONSENT CALENDAR:

The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Acceptance of the Agenda. The ordinance title is deemed to be read in its entirety and further reading waived on any ordinance listed on the Consent Calendar.

A. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361
RECOMMENDATION:

By motion, find that:

The City Council has reconsidered the circumstances of the state of emergency. Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety and welfare; and

1. State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and

2. The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings

3. B. APPROVAL OF MINUTES
RECOMMENDATION:

Approve the City Council Meeting Minutes of April 10, 2023.

C. APPROVAL OF WARRANTS, CLAIMS AND DEMANDS
RECOMMENDATION:

Adopt a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS / DISBURSEMENTS FOR THE PERIOD ENDING 03-04-23 AND 03-18-23 TOTALING $4,357,371.54 AND ACCOUNTS PAYABLE WARRANTS DATED 03-02-23 AND 03-16-23 TOTALING $13,381,021.60, IN THE AGGREGATE AMOUNT OF $17,738,393.14, DRAWN ON BANK OF AMERICA." D. APPROVE AN AMENDMENT TO AGREEMENT NO. 8922 WITH MARTHA’S April 27, 2023 City Council Regular Meeting Agenda 3
D. APPROVE AN AMENDMENT TO AGREEMENT NO. 8922 WITH MARTHA’S

VILLAGE AND KITCHEN
RECOMMENDATION:

Approve Amendment No. 4 to Agreement No. A8922 with Martha’s Village and Kitchen to:

Make corrections to Amendment No. 3 to reflect an annual amount of $212,050, an increased overnight sheltering amount of $105,464 and a revised total not-to-exceed contract amount for this third amendment of $529,564.

Exercise option to extend Agreement until June 30, 2024, for an additional amount not to exceed $212,050 and revised total not-to-exceed contract amount of $741,614.

Allow temporary overnight shelter services from June 1, 2023, to September 30, 2023, from December 1, 2023, to February 29, 2024, at no additional cost to the City.

1. Authorize the City Manager or designee to make minor technical changes and execute all necessary documents.

2. E. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF MARCH 1 THROUGH MARCH 31, 2023
RECOMMENDATION:

Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of March 1 through March 31, 2023.

F. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,

CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE

VACANCY POSITION OF BUILDING OFFICIAL FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H) EFFECTIVE JANUARY 17, 2023.

RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING AN INTERIM

RETIRED ANNUITANT TO THE VACANCY POSITION OF BUILDING

OFFICIAL FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT
CODE SECTION 21221(H) EFFECTIVE JANUARY 17, 2023.”

1. Authorize the City Manager to execute any documents necessary to effectuate the above actions.

2. April 27, 2023 City Council Regular Meeting Agenda 4 G. APPROVE COOPERATIVE PURCHASE AGREEMENT 23C085 WITH TT FASTER

LLC, DBA FASTER ASSET SOLUTIONS FOR FLEET MANAGEMENT SOFTWARE IN AN AMOUNT NOT TO EXCEED $43,178.85
RECOMMENDATION:

In accordance with Palm Springs Municipal Code Section 7.09.010, “Cooperative Purchasing Programs,” approve Cooperative Purchase Agreement 23C085 (with TT FASTER LLC, dba FASTER Asset Solutions, in an amount not to exceed $43,178.85 beginning April 1, 2023, and continuing through March 31, 2026.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

H. APPROVE AGREEMENT NO. 23C078 WITH QUINN COMPANY DBA QUINN

POWER SYSTEMS FOR EMERGENCY GENERATOR MAINTENANCE SERVICES RECOMMENDATION:

Approve Cooperative Purchase Agreement 23C078 with Quinn Company dba Quinn Power Systems, to provide emergency generator maintenance services in an amount not to exceed $175,000 for the initial three-year term beginning May 1, 2023, and continuing through April 30, 2026, with two one-year extension options at the City’s sole discretion.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

I. APPROVE AGREEMENT NO 23C089 WITH MIRACLE RECREATION EQUIPMENT

COMPANY FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND

EQUIPMENT AND SHADE STRUCTURES AT DEMUTH AND VICTORIA PARKS RECOMMENDATION:

Approve Cooperative Purchase Agreement 23C089 with Miracle Recreation Equipment Company, to purchase and install playground equipment and shade structures at Demuth and Victoria Parks, in an amount not to exceed $1,325,848.45.

1. Delegate authority to the City Manager or designee to approve and execute change orders up to a total amount of $132,584.85 (10%) with all change orders reported to the City Council at the project completion.

2. 3. Authorize the City Manager or designee to execute all necessary documents.

April 27, 2023 City Council Regular Meeting Agenda 5
J. APPROVE CONTRACT SERVICE AGREEMENT NO. 23B067 WITH BIRDAIR, INC. FOR FABRIC ROOF SYSTEM INSPECTION, MAINTENANCE, AND

REPAIR SERVICES
RECOMMENDATION:

Approve Contract Services Agreement 23B067 with Birdair, Inc. to provide fabric roof system inspection, maintenance, and repair services in an amount not to exceed $150,000 for the initial three-year term beginning May 1, 2023, through April 30, 2026, with two one-year extension options at the City’s sole discretion.

1. Authorize the City Manager or his designee to execute all necessary documents.

2. K. APPROVE AMENDMENT NO. 6 TO CONTRACT SERVICES AGREEMENT NO. 7139 WITH CONSERVE LANDCARE, LLC FOR LANDSCAPE AND GROUNDS

MAINTENANCE SERVICES
RECOMMENDATION:

Approve turf conversion projects for Baristo, Desert Highland, Frances Stevens, Ruth Hardy and Victoria Parks as unanimously approved and recommended by the Parks & Recreation Commission.

1. Approve Amendment No. 6 (Attachment B) to Contract Services Agreement No. 7139 with Conserve LandCare, LLC for a not-to-exceed amount of $4,253,472.01 for the turf conversion, extended term, CPI increase and a revised total contract amount of $9,791,036.14.

2. 3. Authorize the City Manager to execute all necessary documents.

L. APPROVE AMENDMENT NO. 2 TO AGREEMENT A7202 WITH WEST COAST ARBORISTS, INC. FOR CITYWIDE TREE TRIMMING SERVICES
RECOMMENDATION:

Approve Amendment No. 2 to Agreement No. A7202 with West Coast Arborists, Inc. to provide citywide tree trimming services in an additional amount of $250,000 for a total revised contract amount not to exceed $2,758,100 through September 30, 2023.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

M. APPROVE CONTRACT SERVICES AGREEMENT NO. 23S081 WITH

AIRBADGE, LLC TO PROVIDE SOFTWARE SERVICES FOR AIRPORT

BADGING FOR THE PALM SPRINGS INTERNATIONAL AIRPORT
RECOMMENDATION:

Approve Contract Services Agreement No. 23S081 with AirBadge, LLC, to provide annual software services integrating with AAAE in an amount not to exceed $270,000 commencing on July 1, 2023 and ending on June 30, 2026.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

April 27, 2023 City Council Regular Meeting Agenda 6
N. APPROVE A NEW AIRPORT USE AND LEASE AGREEMENT AND

NON-SIGNATORY AIRLINE OPERATING PERMIT FOR THE PALM SPRINGS

INTERNATIONAL AIRPORT
RECOMMENDATION:

Approve the new AULA for seven Signatory Airlines: Air Canada, Alaska Airlines, American Airlines, Delta Air Lines, Southwest Airlines, United Airlines, and WestJet along with other future eligible airlines desiring to enter into an AULA for an initial five-year term beginning July 1, 2023, through June 30, 2028, with two, two-year extension option periods.

1. Approve the new Permit for five Non-Signatory Airlines: Allegiant, JetBlue, Avelo, Flair, and Sun Country along with other future airlines desiring to obtain a Permit to operate at the Airport on a month-to-month basis beginning July 1, 2023.

2. Authorize the City Manager or his designee to execute all necessary documents.

3. O. APPROVE SERVICE AGREEMENT NO. 23S080 WITH THE AMERICAN

ASSOCIATION OF AIRPORT EXECUTIVES TO PROVIDE MANDATED

VETTING AND COMPUTER-BASED TRAINING FOR THE PALM SPRINGS

INTERNATIONAL AIRPORT
RECOMMENDATION:

1. Approve a three-year agreement with American Association of Airport Executives to provide mandated background vetting services and computer-based training in the amount of $126,675 commencing on July 1, 2023, and ending on June 30, 2026, included as Attachment A.

2. Authorize the City Manager or designee to execute all necessary documents.

P. AWARD AN AIRPORT ADVERTISING CONCESSIONS AGREEMENT
RECOMMENDATION:

Award an advertising concessions agreement with Fuse Connect, LLC. for a term of three years with two one-year options to renew for a concessions fee of 57 percent of gross revenue.

1. 2. Authorize the City Manager or designee to execute the agreement.

Q. AWARD A SERVICE AGREEMENT FOR AGENDA MANAGEMENT SOFTWARE RECOMMENDATION:

Award a five-year service agreement with eScribe Software Ltd to provide agenda management software for an amount of $98,251 for a five-year term.

1. 2. Authorize the City Manager or designee to execute the agreement.

R. APPROVE COMMUNICATIONS SYSTEM AND SERVICES AGREEMENT WITH April 27, 2023 City Council Regular Meeting Agenda 7
R. APPROVE COMMUNICATIONS SYSTEM AND SERVICES AGREEMENT WITH MOTOROLA SOLUTIONS, INC. FOR DISPATCH AND OPERATIONS CENTER

CONSOLE EQUIPMENT, SYSTEM INTEGRATION SERVICES, AND

WARRANTY SERVICES
RECOMMENDATION:

Approve Contract Service Agreement No. 23S077 with Motorola Solutions, Inc. for Police Dispatch and Airport Operations center equipment, system integration services, and warranty services for a five-year term in an amount not to exceed $520,007, beginning on the issuance of a notice to proceed.

1. Authorize the City Manager or his designee to execute all necessary documents.

2. S. APPROVE AND AUTHORIZE THE SUBMITTAL OF CALIFORNIA OFFICE OF EMERGENCY MANAGEMENT FORM CALOES 130 DESIGNATING

PERSONNEL TO ACT AS THE AGENT FOR THE CITY WHEN SEEKING

FINANCIAL ASSISTANCE AFTER A DISASTER
RECOMMENDATION:

Approve the CalOES Form 130 Disaster Designees as the City Manager, Fire Chief, and Director of Finance and Treasury.

1. 2. Direct the City Clerk to certify the CalOES Form 130.

Direct the Emergency Management Coordinator to transmit CalOES Form 130 to the California Office of Emergency Services.

3. T. ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, AUTHORIZING THE CITY OF PALM SPRINGS,

SERVING AS LEAD PUBLIC AGENCY, WITH THE BOYS AND GIRLS CLUB OF

PALM SPRINGS TO ACCEPT GRANT FUNDING FROM THE CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS PROPOSITION 64

PUBLIC HEALTH AND SAFETY GRANT
RECOMMENDATION:

Adopt a Resolution authorizing the City Manager or City Manager’s designee to 1) accept the grant for the Proposition 64 Public Health and Safety Grant Program Cohort 3 in the amount of $3,000,000 and execute the grant agreement with the Board of State and Community Corrections (BSCC); 2) establish the Proposition 64 Public Health and Safety Grant Project; 3) establish the revenue and expenditure budgets for the amount up to $3,000,000 in the Operating Grants Fund.

U. APPROVE EXPENDITURE IN THE AMOUNT OF $10,000 FOR THE “PALM SPRINGS WELCOMES YOU” MURAL PROJECT AT THE PALM SPRINGS INTERNATIONAL AIRPORT in the regional terminal BREEZEWAY RECOMMENDATION:

Approve the expenditure of Public Art Funds in the amount of $10,000 for the “Palm Springs Welcomes You” mural at the Palm Springs International Airport.

April 27, 2023 City Council Regular Meeting Agenda 8
V. AWARD OF A CONSTRUCTION CONTRACT TO PACIFIC WEST
UNDERGROUND, INC. IN THE AMOUNT OF $648,135 FOR THE ARNICO PHASE 4 SEWER IMPROVEMENTS, CITY PROJECT 21-17
RECOMMENDATION:

Award the construction contract to Pacific West Underground, Inc., a California corporation, in the amount of $648,135 for the Arnico Phase 4 Sewer Improvements, City Project No. 21-17.

1. Delegate authority to the City Manager or designee to approve and execute construction contract change orders up to a total amount of $64,813 (10%) with all change orders reported to the City Council at project completion.

2. Authorize the City Manager or his designee to execute all necessary documents.

3. EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.

2. PUBLIC HEARINGS:

A. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2023–2024 ANNUAL

ACTION PLAN (AAP) AND BUDGET ADOPTION HEARING AND

AUTHORIZATION FOR SUBMISSION TO THE UNITED STATES DEPARTMENT OF HOUSING & URBAN DEVELOPMENT FOR THE FISCAL YEAR 2023–2024 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, 49TH PROGRAM YEAR; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL

NECESSARY AGREEMENTS
RECOMMENDATION:

1. Open the Public Hearing for public testimony.

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING THE 2023-2024

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION
PLAN; APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT
BUDGET FOR FISCAL YEAR 2023-2024 IN THE AMOUNT OF $413,506;

AUTHORIZING THE SUBMITTAL OF THE PLAN AND BUDGET TO THE

UNITED STATES DEPARTMENT OF HOUSING & URBAN DEVELOPMENT (HUD); AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
APPROVAL/AGREEMENT WITH HUD – GRANT # B-23-MC-06-0561 IN THE ESTIMATED AMOUNT OF $413,506 AND TO EXECUTE THE
SUBRECIPIENT AGREEMENTS”.

2. April 27, 2023 City Council Regular Meeting Agenda 9

3. BUSINESS & LEGISLATIVE:

A. AWARD A SERVICE AGREEMENT FOR REPARATIONS PROGRAM SERVICES RECOMMENDATION:

Award a one-year service agreement with The Trustees of Columbia University in the City of New York to provide reparations program services for an estimated amount not to exceed $502,304.

1. Approve the appropriation of $502,304 for Fiscal Year 2022-2023 budget from the general fund budget to fund this service.

2. 3. Authorize the City Manager or designee to execute the agreement.

B. APPROVE ADDITIONAL FUNDING IN THE AMOUNT OF $3,000,000 FOR

DEVELOPMENT AND CONSTRUCTION OF THE ALOE PALM CANYON
PROJECT LOCATED AT 1479 NORTH PALM CANYON DRIVE, A 71-UNIT

SENIOR HOUSING PROJECT IN THE CITY OF PALM SPRINGS
RECOMMENDATION:

Appropriate funds in the amount of $3,000,000 from Housing Set-Aside resources in the Fiscal Year 2023 Budget.

1. Approve a Funding Commitment in the amount of $3,000,000 for the West Hollywood Community Housing Corporation for the Aloe Palm Canyon Project, subject to terms and conditions of the Disposition and Development Agreement.

2. Authorize the City Manager to execute any necessary documents in order to carry out the foregoing, including a Funding Commitment Letter for the Aloe Palm Canyon Project, including making minor, non-substantive changes, and to sign all documents necessary.

3. C. ORDINANCE AMENDING CITY MUNICIPAL CODE TO ESTABLISH

PERMANENT LIMITATIONS ON THIRD-PARTY FOOD DELIVERY FEES RECOMMENDATION:

Read by title and introduced an Ordinance entitled, “AN ORDINANCE OF THE

CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADDING CHAPTER 5.89 TO THE PALM SPRING MUNICIPAL CODE, REGARDING LIMITATIONS ON THIRD-PARTY FOOD DELIVERY FEES.”
PUBLIC COMMENT: (Non-Agenda Items) This time has been set aside for members of the public to address the City Council on items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Two (2) minutes will be assigned to each speaker.

CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA April 27, 2023 City Council Regular Meeting Agenda 10

CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT: This time is set aside for the City Council and City Manager to provide additional general comments and reports. Additionally, the City Council and City Manager may briefly discuss items of concern and prioritize agenda items for future meeting dates.

ADJOURNMENT:

AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.

City of Palm Springs )

I, Brent Rasi, Deputy City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on April 21, 2023, and posted on the City’s website as required by established policies and procedures.

____________________________
Brent Rasi,
Deputy City Clerk

P U B L I C N O T I C E S

Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at
(760) 323-8204.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.

April 27, 2023 City Council Regular Meeting Agenda 11

CITY COUNCIL STAFF REPORT
04/27/2023
SUBJECT:
3:30 P.M. CLOSED SESSION
Attachments
2023-04-27 Closed Session Agenda

CITY COUNCIL

AND AS SUCCESSOR AGENCY TO THE

COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF THE PALM SPRINGS

CLOSED SESSION AGENDA
Thursday, April 27, 2023 – 3:30 p.m.

Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference. There will be inperson public access to the meeting location.

PUBLIC COMMENT PERIOD FOR CLOSED SESSION ITEMS ONLY
(Time limit is two minutes per person) The City Council welcomes public input. Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). Please contact the City Clerk at 760-323-8204 to be added to the queue.

CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matter(s) will prejudice the position of the City in existing and anticipated litigation.

CONFERENCE WITH LEGAL COUNSEL—SIGNIFICANT EXPOSURE TO LITIGATION G.C § 54956.9(d)(2)
One (1) matter.

CONFERENCE WITH LEGAL COUNSEL—INITIATION OF LITIGATION G.C § 54956.9(d)(4) Two (2) matters.

CONFERENCE WITH LABOR NEGOTIATORS____ __________G.C. § 54957.6 City Negotiators:

Employee organization:

Scott Stiles, City Manager
Jeremy Hammond, Deputy City Manager
Stephanie George, Human Resources Director
Peter Brown, Legal Counsel
Palm Springs Police Officers Association (PSPOA)
Palm Springs Police Management Association (PSPMA)
Public Employees Association of Palm Springs (PEAPS)
Management Association of Palm Springs (MAPS)
Palm Springs Firefighters Association (PSFA)
Palm Springs Fire Management (PSFMA)
Unrepresented Employees

CITY COUNCIL STAFF REPORT
04/27/2023
SUBJECT:

FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361
RECOMMENDATION:

By motion, find that:

The City Council has reconsidered the circumstances of the state of emergency.

Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety and welfare; and

1. State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and

2. The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings

3. Attachments
Item 1A

CITY COUNCIL STAFF REPORT
DATE: April 27, 2023 CONSENT CALENDAR
SUBJECT: FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361 FROM:

BY:

Scott C. Stiles, City Manager
Brenda Pree, City Clerk
RECOMMENDATION:

By motion, find that:

1. The City Council has reconsidered the circumstances of the state of emergency.

Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety and welfare; and

2. State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and

3. The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings.

BACKGROUND:

Governor Newsom’s Executive Orders N-29-20 and N-35-20, which relaxed some of the Brown Act’s teleconferencing provisions during the COVID-19 pandemic, expired on September 30, 2021. On September 16, 2021, Governor Newsom signed AB 361, which amends sections of the Brown Act to allow legislative bodies to more easily hold teleconference meetings during a state of emergency.

AB 361 added section 54953(e) to the Brown Act, authorizing legislative bodies (City Council, Boards, and Commissions) to conduct remote meetings provided the legislative body makes specified findings on a regular basis. Section 54953(e)(3) authorizes the City Council and its subordinate bodies to continue to conduct remote and/or hybrid public meetings, provided the procedural requirements of AB 361 are met.

In order to continue meeting by remote teleconferencing, a required condition is that the City Council find that state or local officials have imposed or recommended measures to promote social (physical) distancing, and that the legislative body continues to make certain findings by majority vote at least every 30 days.

Among other measures to promote physical distancing, the California Division of Occupational Safety and Health (“Cal/OSHA”) regulations at Title 8 Section 3205 recommend physical distancing in the workplace as precautions against the spread of COVID-19 and imposes certain restrictions and requirements due to a “close contact” which occurs when individuals are within six feet of another in certain circumstances.

And, the Centers for Disease Control and Prevention continue to recommend avoiding contact and keeping a safe distance from a person who has a suspected or confirmed case of COVID-19.

Under AB 361, teleconferenced meetings must meet the following requirements:
• All votes taken during a teleconferenced meeting must be by rollcall. • Whenever notice of the time of the meeting is given or the agenda for the meeting is posted, the legislative body must also provide notice of the means by which members of the public can access the meeting and offer public comment. The agenda must identify and include an opportunity for all persons to attend via a callin option or an internet-based service option. • In the event of a disruption that prevents the legislative body from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the City’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, the legislative body cannot take any further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. • The legislative body cannot require public comments to be submitted in advance of the meeting and must provide an opportunity for the public to address the legislative body and offer comment in real time.
• An individual desiring to provide public comment through the use of an internet website, or other online platform, not under the control of the local legislative body, that requires registration to log in to a teleconference may be required to register as required by the third-party internet website or online platform to participate. • With regard to public comments:
• A legislative body that provides a timed public comment period for each agenda item cannot close the public comment period for the agenda item, or the opportunity to register, to provide public comment until that timed public comment period has elapsed.
• A legislative body that does not provide a timed public comment period, but takes public comment separately on each agenda item, must allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to register/log on, or otherwise be recognized for the purpose of providing public comment. • A legislative body that provides a timed general public comment period that does not correspond to a specific agenda item cannot close the public comment period or the opportunity to register/log on, until the timed general public comment period has elapsed.

City Council Staff Report
April 27, 2023 -- Page 2
Virtual Meetings Under AB 361
As such, City Staff and the City Attorney recommend that the City Council make these findings, including at every Council meeting, in order to meet the “every 30 days” requirement of AB 361. These findings would apply to all City Boards, Commissions and Committees, so they are able to hold virtual meetings under AB 361.

FISCAL IMPACT:

There is no fiscal impact associated with this action.

REVIEWED BY:

Department Director: Brenda Pree
City Attorney: Jeffrey S. Ballinger
City Manager: Scott Stiles

CITY COUNCIL STAFF REPORT
04/27/2023
SUBJECT:

APPROVAL OF MINUTES
RECOMMENDATION:

Approve the City Council Meeting Minutes of April 10, 2023.

Attachments
Item 1B
Monday, April 10, 2023
Minutes of the Regular Meeting of the City Council
of the City of Palm Springs
Pursuant to Assembly Bill 361 this meeting was conducted in part by teleconference.

CALL TO ORDER:

A Regular Meeting of the Palm Springs City Council was called to order by Mayor Garner on Monday, April 10, 2023, at 5:31 p.m.

PLEDGE OF ALLEGIANCE:

Valentina Dolores, 5-year-old in TK at Vista Del Monte School. She is a social butterfly, unofficial Palm Springs Princess. She enjoys golf, swim, cooking, dancing and her 3 dogs. She loves spending time with her family, especially at Disneyland.

ROLL CALL:

Present: Councilmembers Christy Holstege, Ron deHarte, Lisa Middleton; Mayor Pro Tem Jeffrey Bernstein; and Mayor Grace Elena Garner.

Absent: None.

City Staff

Present: Scott Stiles, City Manager, Jeremy Hammond, Deputy City Manager; Flinn Fagg, Deputy City Manager, Jeff Ballinger, City Attorney; and Brenda Pree, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES:
85th Birthday Celebration of the City of Palm Springs; City Manager, Scott Stiles, Sam Hollenbeck CEO for Martha’s Village, Chief Mills, Greg Rodriguez from the County of Riverside all gave updates on Homelessness in Palm Springs. Rosa Verduzco, Executive Vice President for Martha’s Village; Jonathan Espy, Co-Chairman of the Board for Martha’s Village; and Sam Hollenbeck CEO for Martha’s Village, answered questions from Councilmembers regarding the Navigation Center.

ACCEPTANCE OF THE AGENDA:

MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to accept the agenda with item 1M and 1N being pulled for further discussion.

Item 1B - Page 1
City Council Minutes April 10, 2023
City of Palm Springs Page 2

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES REPORT OF CLOSED SESSION:

The Regular Closed Session of the City Council of April 10, 2023, was called to order by Mayor Garner at 3:30 p.m.

The meeting convened into Closed Session to discuss the following items as listed on the Regular Closed Session Meeting Agenda. City Councilmembers voted 5-0 to join the settlement in the Opiate Litigation Case which it is in the second phase – The City will be receiving funds once the settlement is finalized by the other parties – no other reportable action.

EXISITING LITIGATION – Pursuant to Government Code section 54956.9(d)(1):

In re: National Prescription Opiate Litigation, Case No.: U.S.D.C. Case No. 1:17-CV-2804 (U.S.

Dist. Ct., Northern District of Ohio)
Christopher Jaeger, Workers’ Comp. Case Nos. ADJ16353291; ADJ2982858; ADJ16402690; ADJ16353290
Amanda Enriquez, Workers’ Comp. Case Nos. ADJ14625602; ADJ14625577; ADJ15594006; ADJ15986443
CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION, Pursuant to Government Code Section 54956.9(d)(2):

Under existing facts and circumstances, there is one (1), Claim by Southern California Edison, Dated July 5, 2022 (Kennan Claim No. 609334)
CONFERENCE WITH LEGAL COUNSEL – DISCUSSION TO CONSIDER INITIATION OF LITIGATION, Pursuant to Government Code Section 54956.9(d)(4):

Under existing facts and circumstances, there is one (1) matter the City Council has decided or may decide to initiate litigation.

CONFERENCE WITH REAL PROPERTY NEGOTIATOR, Pursuant to Government Code Section 54956.8
Property: Serena Park, approx. 155 acres located at N. Whitewater Club Dr., Palm Springs
City Negotiators: Scott Stiles, City Manager
Negotiating Parties: PS Country Club, LLC
Under Negotiation: Price and terms of payment
Property: Palm Springs Airport Property
City Negotiator: Scott Stiles, City Manager; Harry Barrett Jr., A.A.E.

Executive Director of Aviation
Negotiating Parties: Air Canada, American, Alaska, Delta, Southwest, United, WestJet
Under Negotiation: Price and terms of payment
Item 1B - Page 2
City Council Minutes April 10, 2023
City of Palm Springs Page 3

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES PUBLIC COMMENT:

Michael Joseph Pitkin

1.CONSENT CALENDAR:

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to approve the consent calendar with 1M and 1N pulled for further discussion.

A. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 By motion, find that: The City Council has reconsidered the circumstances of the state of emergency. Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety and welfare; and State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings.

B. APPROVAL OF MINUTES

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to approve the City Council Meeting Minutes of March 23, 2023.

C. APPROVE CONTRACT SERVICE AGREEMENT NO. 23S057 WITH SOUTH

COAST, LLC DBA SOUTH COAST EMERGENCY VEHICLE SERVICE FOR FIRE

APPARATUS AND HEAVY EQUIPMENT MAINTENANCE AND REPAIR

SERVICES

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to approve Contract Service Agreement 23S057 (Attachment A) with South Coast Emergency Vehicle Service, to provide fire apparatus and heavy equipment maintenance and repair services in an amount not to exceed $705,000, for the initial three-year term beginning April 15, 2023, through April 14, 2026, with two one-year extension options at the City’s sole discretion; Authorize the City Manager or designee to execute all necessary documents
Item 1B - Page 3
City Council Minutes April 10, 2023
City of Palm Springs Page 4

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES D. ACCEPT A STATE HOMELAND SECURITY PROGRAM GRANT AWARD IN THE AMOUNT OF $210,063 FROM THE CALIFORNIA OFFICE OF

EMERGENCY SERVICES, THROUGH THE COUNTY OF RIVERSIDE

EMERGENCY MANAGEMENT DEPARTMENT, FOR THE PURCHASE OF

INTEROPERABLE COMMUNICATIONS EQUIPMENT FOR LAW

ENFORCEMENT, AND CERT TRAINING, EQUIPMENT, AND PERSONNEL COSTS

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to approve the acceptance of a Fiscal Year 2022 State Homeland Security Program Grant Award from the California Office of Emergency Services (CalOES), through the County of Riverside Emergency Management Department, in the amount of $210,063. Adopt Resolution No. 25100 entitled, “A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA,

DESIGNATING AND AUTHORIZING CERTAIN CITY OFFICIALS TO EXECUTE

APPLICATIONS AND DOCUMENTS FOR THE PURPOSES OF OBTAINING

FEDERAL FINANCIAL ASSISTANCE PROVIDED BY THE FEDERAL

DEPARTMENT OF HOMELAND SECURITY AND SUB-GRANTED THROUGH THE STATE OF CALIFORNIA AND THE COUNTY OF RIVERSIDE.” Authorize the City Manager to execute all necessary documents.

E. APPROVE CONTRACT SERVICES AGREEMENT NO. 23I051 WITH TELOS

IDENTITY MANAGEMENT SOLUTIONS, LLC TO PROVIDE FEDERALLY

MANDATED SECURITY BACKGROUND CLEARANCES

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to approve Contract Services Agreement No. 23I051 (Attachment A) with Telos Identity Management Solutions, LLC to provide federally mandated security background clearances such as Criminal Records History Checks (CRHC), federal Record of Arrest and Prosecution (RAP) Back Subscription and Investigation Records Maintenance Fee not to exceed $9,610 beginning January 1, 2023 through June 30, 2023; and, Appropriate $9,610 from Airport Fund 415 to Airport Account 4157055.40105 budget; and, authorize the City Manager or designee to execute all necessary documents..

F. APPROVE SERVICE AGREEMENT NO. 23S060 WITH JORDAN FREEMAN DBA

MOTOWORX GARAGE FOR BMW POLICE MOTORCYCLE PARTS AND

REPAIR SERVICES

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to approve Contract Service Agreement 23S060 (Attachment A) with Jordan Freeman dba Motoworx Garage to provide BMW Police Motorcycle parts and repair services in an amount not to exceed $375,000 for the five-year Item 1B - Page 4
City Council Minutes April 10, 2023
City of Palm Springs Page 5

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES term beginning April 10, 2023, through April 9, 2028; Authorize the City Manager or designee to execute all necessary documents.

G. AMEND RESOLUTION NO. 25088, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING A

NONDISCRIMINATION POLICY FOR ANY PROGRAM OR ACTIVITY FUNDED

IN WHOLE OR IN PART WITH HOMEKEY FUNDS PROVIDED BY THE

CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT,” ADDING REFERENCES TO SPECIFIC GOVERNMENT ACTS

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to approve Amendment to Resolution No. 25088 on Amending Resolution No. 25102 entitled “A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING A

NONDISCRIMINATION POLICY FOR ANY PROGRAM OR ACTIVITY FUNDED IN

WHOLE OR IN PART WITH HOMEKEY FUNDS PROVIDED BY THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT.”
H. RATIFY THE NOMINATION OF THE CITY OF DESERT HOT SPRINGS TO THE

PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to approve to Re-Appoint Jan Pye, representing the City of Desert Hot Springs, to the Palm Springs International Airport Commission effective immediately to a term expiring January 17, 2025. Accept the resignation of Matthew Lesniak from the Public Arts Commission effective immediately.

I. A REQUEST BY CHRISTOPHER WHITE OF PS BOTTLE SHOP, LLC FOR A

RESOLUTION OF PUBLIC CONVENIENCE OR NECESSITY (PCN) TO SELL SPIRITS, WINE, AND BEER (TYPE 21 – OFF-SALE GENERAL) AT A SPECIALTY FOOD STORE, PS BOTTLE SHOP, LOCATED AT 1555 SOUTH PALM CANYON DRIVE SUITE F (APN: 513-300-038), ZONE PDD 131/C-1, SECTION 22 (CASE 5.1671 PCN)

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to adopt Resolution No. 25101 entitled, “A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA,

DETERMINING THAT PUBLIC CONVENIENCE OR NECESSITY WOULD BE SERVED BY THE ISSUANCE OF A TYPE 21 (OFF-SALE GENERAL) ALCOHOLIC BEVERAGE CONTROL LICENSE FOR PS BOTTLE SHOP LOCATED AT 1555 SOUTH PALM CANYON DRIVE SUITE F WITHIN CENSUS TRACT NO. 9405.” J. APPROVE AN AMENDMENT TO AGREEMENT NO. A5359 WITH CYRUN FOR

CAD/RMS SUPPORT AND MAINTENANCE
Item 1B - Page 5
City Council Minutes April 10, 2023
City of Palm Springs Page 6

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to approve an amendment to Agreement No. A5359 with Cyrun (Attachment A) for CAD/RMS support and maintenance for $72,890 and authorize two one-year options for support and maintenance at the City’s sole discretion. Authorize the City Manager or designee to execute the amendment and exercise the options.

K. EXTEND THE SERVICES AGREEMENT WITH NEOGOV FOR ONE YEAR TO

PROVIDE TALENT MANAGEMENT AND PAYROLL SOFTWARE SERVICES

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to allow the Service Agreement (Attachment A) with NEOGOV to auto-renew for one additional year in the amount of $99,490 to provide talent management and payroll software services.

L. APPROVAL OF A WATER METER EASEMENT TO THE DESERT WATER

AGENCY FOR IRRIGATION OF LANDSCAPING RELATED TO THE CV LINK BIKE PATH PROJECT WITHIN CITY PROPERTY (ENGINEERING FILE R 22-13- 1600)

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to approve a Grant of Easement to Desert Water Agency, a California Public Agency, for a 10-foot wide by 15-foot-long easement for a water meter within City property identified by APN 680-180-048; and Authorize the City Manager to execute all necessary documents associated with the grant of easement.

M. APPROPRIATE FUNDING AND APPROVE EXPENDITURE IN THE AMOUNT OF $300,000 FOR THE PILLARS OF PALM SPRINGS PUBLIC ART PROJECT

AT SIX LOCATIONS IN THE EAST TAHQUITZ CANYON WAY MEDIANS

BETWEEN SUNRISE WAY AND EL CIELO ROAD

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to appropriate Public Art Funds (Fund 150) in the amount of $300,000 to account 1502550-60030. Approve expenditure of Public Art Funds in the amount of $300,000 for the Pillars of Palm Springs Public Art Project.

N. A WARD OF A CONSTRUCTION CONTRACT TO SOUTHERN CONTRACTING COMPANY IN THE AMOUNT OF $4,974,788.05 FOR THE RECREATION FIELDS LED LIGHTING UPGRADES, CITY PROJECT NO. 19-28

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER MIDDLETON, CARRIED 5-0 to award the construction contract to Southern Contracting Company, a California corporation, in the amount of $4,974,788.05 for the Recreational Fields Lighting Upgrades, City Project No. 19-28 (the “Project”). Delegate authority to the Item 1B - Page 6
City Council Minutes April 10, 2023
City of Palm Springs Page 7

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES City Manager or designee to approve and execute construction contract change orders up to a total amount of $497,478 (10%) with all change orders reported to the City Council at project completion. Authorize the City Manager or his designee to execute all necessary documents.

O. SECOND READING AND ADOPTION OF ORDINANCE NO. 2083 APPROVING CASE 5.1541 CZ, CHANGE OF ZONE, TO AMEND THE CURRENT SPLIT ZONE DESIGNATIONS OF ‘CENTRAL BUSINESS DISTRICT’ (CBD) AND ‘LIMITED MULTIPLE-FAMILY RESIDENTIAL’ (R-2) TO ‘RETAIL BUSINESS’ (C-1) ENTIRELY FOR A PROPOSED MIXED-USE PROJECT WHICH INCLUDES 24 RESIDENTIAL CONDOMINIUM UNITS AND A 5.411-SQUARE-FOOT
COMMERCIAL SPACE ON 2.4-ACRE UNDEVELOPED PARCELS LOCATED AT 575 NORTH PALM CANYON DRIVE, ZONE CBD/R-2, SECTION 10

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to waive a second reading (adoption) of the ordinance entitled, and read by title only; Ordinance No. 2083 entitled, “AN ORDINANCE OF THE

CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING CASE 5.1541 CZ, CHANGE OF ZONE, TO AMEND THE CURRENT SPLIT ZONE DESIGNATIONS OF ‘CENTRAL BUSINESS DISTRICT’ (CBD) AND ‘LIMITED MULTIPLE-FAMILY RESIDENTIAL’ (R-2) TO ‘RETAIL BUSINESS’ (C-1) ENTIRELY FOR A PROPOSED MIXED-USE PROJECT WHICH INCLUDES 24 RESIDENTIAL CONDOMINIUM UNITS AND A 5.411-SQUARE-FOOT
COMMERCIAL SPACE ON 2.4-ACRE UNDEVELOPED PARCELS LOCATED AT 575 NORTH PALM CANYON DRIVE, ZONE CBD/R-2, SECTION 10.

2. PUBLIC HEARINGS: NONE

3. BUSINESS & LEGISLATIVE:

A. FISCAL YEAR 2021-22 FINANCIAL AUDIT REPORTS OF THE CITY OF PALM

SPRINGS
Receive and file the following Financial Audit Reports for fiscal year June 30, 2022:
• Annual Comprehensive Financial Report (ACFR) Audit Communication Letter to the City Council Single Audit Report
• Passenger Facility Charge (PFC) Report
• Housing Successor Audit Communication Letter to the City Council Public Financing Authority Financial Statements
• Measure J Fund Report Annual Financial Report
• Measure D Independent Accountant’s Agreed Upon Procedures • Measure A Independent Accountant’s Agreed Upon Procedures (Conrad CPA Firm) Item 1B - Page 7
City Council Minutes April 10, 2023
City of Palm Springs Page 8

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES B. APPROVE RECOMMENDED LOGO FOR PALM SPRINGS INTERNATIONAL

AIRPORT

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, PASSED 5-0, to approve review and approve the proposed logo for the Palm Springs International Airport.

PUBLIC COMMENT:

Michael Joseph Pitkin
Dorian Whitney (registered for zoom was not present)

CITY COUNCIL AND CITY MANAGER REQUESTS AND UPCOMING AGENDA

DEVELOPMENT
City Manager Stiles and the City Council discussed the tentative upcoming meeting schedule and agenda items.

ADJOURNMENT:

The City Council adjourned on Monday, April 10, 2023, at 7:31 PM.

Respectfully submitted,
Brenda Pree, MMC, CERA
City Clerk
APPROVED BY CITY COUNCIL: __/__/2023
Item 1B - Page 8

CITY COUNCIL STAFF REPORT
04/27/2023
SUBJECT:

APPROVAL OF WARRANTS, CLAIMS AND DEMANDS
RECOMMENDATION:

Adopt a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS / DISBURSEMENTS FOR THE PERIOD ENDING 03-04-23 AND 03-18-23 TOTALING $4,357,371.54 AND ACCOUNTS PAYABLE WARRANTS DATED 03-02-23 AND 03-16-23 TOTALING $13,381,021.60, IN THE AGGREGATE AMOUNT OF $17,738,393.14, DRAWN ON BANK OF AMERICA."
Attachments
Item 1C
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF

PAYROLL WARRANTS / DISBURSEMENTS FOR THE
PERIOD ENDING 03-04-23 AND 03-18-23 TOTALING
$4,357,371.54 AND ACCOUNTS PAYABLE WARRANTS
DATED 03-02-23 AND 03-16-23 TOTALING $13,381,021.60,
IN THE AGGREGATE AMOUNT OF $17,738,393.14,
DRAWN ON BANK OF AMERICA.

WHEREAS the Director of Finance has, in accordance with Chapter 3.16 of the Palm Springs Municipal Code, audited the payroll records covering the subject warrants and audited the claims and demands shown on the attached list; and WHEREAS the Director of Finance hereby certifies to the accuracy of said records and to the availability of funds for payment.

Kristopher J. Mooney
Acting Director of Finance and Treasury
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, California, that payroll warrants, claims, demands and liability checks have been audited as required by law and that said warrants are hereby approved for payment.

ADOPTED THIS 27TH DAY OF APRIL, 2023.

SCOTT STILES

CITY MANAGER
ATTEST:

BRENDA PREE

CITY CLERK
Item 1C - Page 1
Resolution No. _____

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )
I, BRENDA PREE, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on _______________________, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.

BRENDA PREE

CITY CLERK
Item 1C - Page 2

INTEROFFICE MEMORANDUM
TO: City Council
FROM: Kristopher J. Mooney, Acting Director of Finance and Treasurer DATE:

RE: Payroll Wires and Warrants

FLEX SAVINGS ACCOUNT
TOTAL 2,214,069.81
DEFERRED COMP: NATIONWIDE 26,819.32
ICMA RHS CONTRIBUTION 21,112.50
CA DCCS 2,881.54
STATE TAXES 106,425.67
12,096.12
VENDOR WIRE PYMTS 5,031.33
DEFERRED COMP: ICMA 457 40,556.51
LIABILITY CHECK REGISTER 2009045-2009058 26,541.89
PAYROLL DIRECT DEPOSITS 1,638,743.91
FEDERAL TAXES 318,583.32
Transaction Type Check Numbers Amount
PAYROLL CHECK REGISTER 422275-422284 15,277.70
April 27, 2023
PAYROLL PERIOD ENDING 3/4/2023
PAY DATE 3/10/2023
Payroll Wires and Warrants Memo for Council 2023.xlsx | 04272023 |4/10/2023 | 7:41 AM (AM) Item 1C - Page 3
1 | 1

INTEROFFICE MEMORANDUM
TO: City Council
FROM: Kristopher J. Mooney, Acting Director of Finance and Treasurer DATE:

RE: Payroll Wires and Warrants

FLEX SAVINGS ACCOUNT
TOTAL 2,143,301.73
DEFERRED COMP: NATIONWIDE 26,304.32
ICMA RHS CONTRIBUTION 21,112.50
CA DCCS 2,881.54
STATE TAXES 103,692.62
11,698.21
VENDOR WIRE PYMTS 4,965.22
DEFERRED COMP: ICMA 457 41,899.27
LIABILITY CHECK REGISTER 2009313-2009326 26,016.19
PAYROLL DIRECT DEPOSITS 1,564,586.98
FEDERAL TAXES 313,924.52
Transaction Type Check Numbers Amount
PAYROLL CHECK REGISTER 422285-422294 26,220.36
April 27, 2023
PAYROLL PERIOD ENDING 3/18/2023
PAY DATE 3/24/2023
Payroll Wires and Warrants Memo for Council 2023.xlsx | 04272023 (2) |4/10/2023 | 7:43 AM (AM) Item 1C - Page 4
1 | 1
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/02/2023 12:31
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2008855 03/02/2023 PRINTED 100824 15000 INC 367.50
2008856 03/02/2023 PRINTED 100109 ACCO BRANDS USA LLC 66.07 2008857 03/02/2023 PRINTED 100024 ACE PRINTING 347.42
2008858 03/02/2023 PRINTED 101028 AEG BUREAU OF TOURISM 200.00 2008859 03/02/2023 PRINTED 100218 AGUA CALIENTE BAND OF CAH 5,000.00 2008860 03/02/2023 PRINTED 101254 AIR EXCHANGE INC 322.50 2008861 03/02/2023 PRINTED 104232 AL DENTE TRATTORIA LLC 500.00 2008862 03/02/2023 PRINTED 104229 ALADDIN SUPPLY AND CONSTR 300.00 2008863 03/02/2023 PRINTED 015931 GILBERTO PEDRO ALCARAZ 79.35 2008864 03/02/2023 PRINTED 100375 ALL STAR GLASS 425.87 2008865 03/02/2023 PRINTED 100572 AMAZON COM 404.20
2008866 03/02/2023 PRINTED 103781 AMAZON.COM SALES INC 7,508.94 2008867 03/02/2023 PRINTED 100383 AMERICAN FORENSIC NURSES 224.07 2008868 03/02/2023 PRINTED 100036 AMERICAN LIBRARY ASSOCIAT 180.00 2008869 03/02/2023 PRINTED 103528 ARCHITECTURAL RESOURCES G 109,794.45 2008870 03/02/2023 PRINTED 104241 ARIANA MOTORS 41.00
2008871 03/02/2023 PRINTED 103384 AVIATRIX COMMUNICATIONS 856.10 2008872 03/02/2023 PRINTED 100413 B & H PHOTO 22,524.03 2008873 03/02/2023 PRINTED 104242 IGNAZIO BATTAGLIA 35.00 2008874 03/02/2023 PRINTED 100020 BEST BEST & KRIEGER 171,488.85 2008875 03/02/2023 PRINTED 101386 BEYONDTRUST SOFTWARE 7,587.21 2008876 03/02/2023 PRINTED 100207 BLUE SHIELD OF CALIFORNIA 550,799.39 2008877 03/02/2023 PRINTED 103721 BLUEBEAM INC 2,340.00 2008878 03/02/2023 PRINTED 104122 BOOZEHOUNDS LLC 6,791.97 2008879 03/02/2023 PRINTED 100568 BOYS AND GIRLS CLUB OF PA 84,391.00 2008880 03/02/2023 PRINTED 016061 SHAWN CARLIN 189.08
2008881 03/02/2023 PRINTED 104236 MANUEL CEBREROS 750.00 2008882 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 585.81 2008883 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 1,769.00 2008884 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 585.81 2008885 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 99.99 2008886 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 585.81 2008887 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 585.81 2008888 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 585.81 2008889 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 219.98 2008890 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 156.69 2008891 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 319.98 2008892 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 223.94 2008893 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 1,319.81 2008894 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 154.99 2008895 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 229.98 2008896 03/02/2023 PRINTED 100353 CHARTER COMMUNICATIONS 195.18 2008897 03/02/2023 PRINTED 100516 CI TECHNOLOGIES 2,599.96 2008898 03/02/2023 PRINTED 101755 CNS ENGINEERS INC 7,634.54 2008899 03/02/2023 PRINTED 100029 COACHELLA VALLEY ASSOCIAT 2,358.00 2008900 03/02/2023 PRINTED 100928 COLANTUONO HIGHSMITH AND 1,413.00 2008901 03/02/2023 PRINTED 103879 COMMERCIAL TRANSPORTATION 18,226.00 2008902 03/02/2023 PRINTED 100258 COPWARE INC 3,200.00
2008903 03/02/2023 PRINTED 103771 CORE COMPLIANCE LLC 4,660.00 2008904 03/02/2023 PRINTED 100205 NANCY K BOHL INC 275.00 2008905 03/02/2023 PRINTED 100253 COUNTS UNLIMITED INC 2,415.00 2008906 03/02/2023 PRINTED 100088 COUNTY OF RIVERSIDE AUDIT 5,292.50 Item 1C - Page 5
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City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/02/2023 12:31
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2008907 03/02/2023 PRINTED 100490 CVCC 1,499.85
2008908 03/02/2023 PRINTED 016083 KIRSTEN D'AMATO 1,099.00 2008909 03/02/2023 PRINTED 100318 DATA TICKET INC 3,470.05 2008910 03/02/2023 PRINTED 015590 ARASELI DE LA ROSA 15.00 2008911 03/02/2023 PRINTED 100265 DELL MARKETING LP 314,841.18 2008912 03/02/2023 PRINTED 100067 DEMCO 87.91
2008913 03/02/2023 PRINTED 100195 DEPARTMENT OF JUSTICE-ACC 70.00 2008914 03/02/2023 PRINTED 104169 CALIFORNIA ALLIANCE FOR C 26,000.00 2008915 03/02/2023 PRINTED 100580 DESERT PROMOTIONAL EMBROI 3,449.55 2008916 03/02/2023 PRINTED 015897 ALEXANDER DOHERTY 498.97 2008917 03/02/2023 PRINTED 100254 DOKKEN ENGINEERING 5,212.01 2008918 03/02/2023 PRINTED 100471 MARYANNE DORNIAK 239.43 2008919 03/02/2023 PRINTED 100054 DESERT WATER AGENCY 2,756.91 2008920 03/02/2023 PRINTED 100054 DESERT WATER AGENCY 31,605.94 2008921 03/02/2023 PRINTED 104166 ECONOMIC AND PLANNING SER 30,025.00 2008922 03/02/2023 PRINTED 101536 ELECNOR BELCO ELECTRIC IN 114,184.99 2008923 03/02/2023 PRINTED 104087 FENAGH LLC 21,600.00
2008924 03/02/2023 PRINTED 100480 FRIENDS OF THE PS ANIMAL 593.21 2008925 03/02/2023 PRINTED 100480 FRIENDS OF THE PS ANIMAL 562.74 2008926 03/02/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 61.03 2008927 03/02/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 14,082.06 2008928 03/02/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,135.35 2008929 03/02/2023 PRINTED 100158 GALLS LLC 867.74
2008930 03/02/2023 PRINTED 100313 GRANICUS INC 8,089.55 2008931 03/02/2023 PRINTED 100072 GRANITE CONSTRUCTION COMP 377,888.15 2008932 03/02/2023 PRINTED 015160 STEPHANIE GREEN 163.87 2008933 03/02/2023 PRINTED 100521 GRUBER POWER 824.20
2008934 03/02/2023 PRINTED 100564 HARRELL COMPANY ADVISORS 8,250.00 2008935 03/02/2023 PRINTED 101343 HARRIS AND ASSOCIATES INC 41,241.00 2008936 03/02/2023 PRINTED 101535 HINGEWERKS COMMERCIAL DOO 8,203.00 2008937 03/02/2023 PRINTED 100433 IGOE AND COMPANY INC 167.61 2008938 03/02/2023 PRINTED 100257 INSIGHT PUBLIC SECTOR INC 12,011.22 2008939 03/02/2023 PRINTED 101274 INTELESYSONE 4,931.00 2008940 03/02/2023 PRINTED 101727 IRON MOUNTAIN 4,996.27 2008941 03/02/2023 PRINTED 101364 IT1 SOURCE LLC 14,443.67 2008942 03/02/2023 PRINTED 101001 JOHN M STALBERG MD JD 9,525.00 2008943 03/02/2023 PRINTED 100496 MAJA KALABIC 260.00
2008944 03/02/2023 PRINTED 100442 KAMINSKY PRODUCTIONS INC 400.00 2008945 03/02/2023 PRINTED 103792 KAPTIVE CONSTRUCTION AND 4,110.00 2008946 03/02/2023 PRINTED 101510 KC'S LAWNMOWER SHOP LLC 4,173.26 2008947 03/02/2023 PRINTED 101606 KINCAID INDUSTRIES INC 5,634.96 2008948 03/02/2023 PRINTED 101200 KOA CORPORATION 8,544.85 2008949 03/02/2023 PRINTED 103985 KOSMONT TRANSACTIONS SERV 10,000.00 2008950 03/02/2023 PRINTED 101785 KRONOS 448.76
2008951 03/02/2023 PRINTED 100012 LEAGUE OF CALIFORNIA CITI 16,971.00 2008952 03/02/2023 PRINTED 101713 LESAR DEVELOPMENT CONSULT 13,420.00 2008953 03/02/2023 PRINTED 101260 THE LLOYD PEST CONTROL 4,279.00 2008954 03/02/2023 PRINTED 101309 LNRS DATA SERVICES INC. 1,763.08 2008955 03/02/2023 PRINTED 016408 FRANCES LOPEZ 147.30
2008956 03/02/2023 PRINTED 104150 LSA ASSOCIATES INC 1,265.00 2008957 03/02/2023 PRINTED 103726 LY ENVIRONMENTAL INC 1,595.00 2008958 03/02/2023 PRINTED 104243 DANIEL MARTIN 41.00
Item 1C - Page 6
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/02/2023 12:31
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2008959 03/02/2023 PRINTED 104245 JAMES ELLINGTON MCDONALD 35.00 2008960 03/02/2023 PRINTED 104244 MARK JOSEPH MCGOWAN 31.00 2008961 03/02/2023 PRINTED 016358 ALLEN MCNABB 375.70
2008962 03/02/2023 PRINTED 101798 MIDWEST TAPE INC 3,582.22 2008963 03/02/2023 PRINTED 016175 CHERIE MILLER 15.00
2008964 03/02/2023 PRINTED 100079 MOHICA TOWING 230.00
2008965 03/02/2023 PRINTED 015596 VICTOR MOROLES 442.29 2008966 03/02/2023 PRINTED 101855 MOTOWORX GARAGE 5,857.60 2008967 03/02/2023 PRINTED 100765 MUNISERVICES / AVENU INSI 11,645.94 2008968 03/02/2023 PRINTED 101304 MWH CONSTRUCTORS INC 75,592.89 2008969 03/02/2023 PRINTED 101211 NAI CONSULTING 5,886.00 2008970 03/02/2023 PRINTED 104235 CHRISTOPHER NEIL 1,160.00 2008971 03/02/2023 PRINTED 016091 JESUS NIETO 433.91
2008972 03/02/2023 PRINTED 103572 NV5 INC 299.42
2008973 03/02/2023 PRINTED 103900 ODP BUSINESS SOLUTIONS 1,225.60 2008974 03/02/2023 PRINTED 103900 ODP BUSINESS SOLUTIONS 4,207.30 2008975 03/02/2023 PRINTED 103900 ODP BUSINESS SOLUTIONS 490.66 2008976 03/02/2023 PRINTED 103889 OLLIN DOCK & DOOR INC 31,272.95 2008977 03/02/2023 PRINTED 101742 OVERDRIVE INC 10,000.00 2008978 03/02/2023 PRINTED 100599 PALM SPRINGS ART MUSEUM 50,000.00 2008979 03/02/2023 PRINTED 100569 PALM SPRINGS CHAMBER OF C 8,000.00 2008980 03/02/2023 PRINTED 100133 PALM SPRINGS MOTORS 2,046.51 2008981 03/02/2023 PRINTED 103236 PARK CONSULTING GROUP INC 60,748.75 2008982 03/02/2023 PRINTED 104238 GERARD PENACOLI 857.00 2008983 03/02/2023 PRINTED 104234 MILO PINKERTON 800.00 2008984 03/02/2023 PRINTED 101434 PLACEWORKS 14,898.07
2008985 03/02/2023 PRINTED 101374 PRECISION TECHNOLOGIES 3,228.18 2008986 03/02/2023 PRINTED 101292 PROFESSIONAL MEDICAL WARE 2,516.42 2008987 03/02/2023 PRINTED 101767 PROFORMA SOCAL 724.75 2008988 03/02/2023 PRINTED 100596 PROPER SOLUTIONS INC 28,489.36 2008989 03/02/2023 PRINTED 100231 PRUDENTIAL OVERALL SUPPLY 3,225.49 2008990 03/02/2023 PRINTED 103895 PUB CONSTRUCTION INC 103,926.98 2008991 03/02/2023 PRINTED 103563 PYRO-COMM SYSTEMS INC 1,160.00 2008992 03/02/2023 PRINTED 101692 THE QUOTIENT GROUP LLC 2,450.00 2008993 03/02/2023 PRINTED 101230 R S AND H CALIFORNIA INC 129,029.43 2008994 03/02/2023 PRINTED 101527 RATTLE TECH LLC 500.00 2008995 03/02/2023 PRINTED 104230 TERRANCE RICHARDSON 55.00 2008996 03/02/2023 PRINTED 103678 ROADRUNNER PRINTING AND S 321.61 2008997 03/02/2023 PRINTED 100400 ROBERT HALF 10,592.13 2008998 03/02/2023 PRINTED 104132 RUBBER STAMPS UNLIMITED 365.32 2008999 03/02/2023 PRINTED 104059 SAME DAY EXPRESS LLC 24,000.00 2009000 03/02/2023 PRINTED 015690 STEVEN SANDERS 75.00
2009001 03/02/2023 PRINTED 101542 SC COMMERCIAL 8,971.32 2009002 03/02/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 27,626.84 2009003 03/02/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 474.95 2009004 03/02/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 7,466.70 2009005 03/02/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,351.12 2009006 03/02/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 4,849.42 2009007 03/02/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 645.92 2009008 03/02/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,007.98 2009009 03/02/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 21,478.77 2009010 03/02/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 22,845.93 Item 1C - Page 7
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/02/2023 12:31
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2009011 03/02/2023 PRINTED 104239 LIZBETH DOROTHY SCORDO 41.00 2009012 03/02/2023 PRINTED 100435 THE SHREDDERS 288.00
2009013 03/02/2023 PRINTED 100327 SOUTH COAST EMERGENCY VEH 20,051.62 2009014 03/02/2023 PRINTED 103878 SOLOMON N NIMAKO 3,850.00 2009015 03/02/2023 PRINTED 101441 STALKER RADAR 10,225.80 2009016 03/02/2023 PRINTED 100284 STANTEC CONSULTING SVCS I 12,256.12 2009017 03/02/2023 PRINTED 100084 STERICYCLE INC LLC SHRED 415.98 2009018 03/02/2023 PRINTED 104240 CHRISTOPHER GLENN SUSTAIR 10.00 2009019 03/02/2023 PRINTED 100165 SWARCO MCCAIN INC 8,504.00 2009020 03/02/2023 PRINTED 101219 THE WORKS FLOOR AND WALL 14,193.22 2009021 03/02/2023 PRINTED 104246 TIPTON JENNIFER 41.00 2009022 03/02/2023 PRINTED 100031 TOPS N BARRICADES INC 4,175.00 2009023 03/02/2023 PRINTED 101384 TYLER TECHNOLOGIES INC 1,260.00 2009024 03/02/2023 PRINTED 100386 U S CUSTOMS SERVICE 3,819.53 2009025 03/02/2023 PRINTED 100063 UNDERGROUND SERVICE ALERT 702.93 2009026 03/02/2023 PRINTED 103765 UNIVERSAL CONSTRUCTION AN 9,062.00 2009027 03/02/2023 PRINTED 100295 US BANK CORPORATE PAYMENT 188,265.33 2009028 03/02/2023 PRINTED 101327 US SECURITY ASSOCIATES IN 102,747.56 2009029 03/02/2023 PRINTED 104237 ERICK VALENCIA 55.00
2009030 03/02/2023 PRINTED 100200 VALLEY LOCK AND SAFE 211.79 2009031 03/02/2023 PRINTED 015945 JUAN VASQUEZ 387.94
2009032 03/02/2023 PRINTED 100129 VCA ANIMAL HOSPITALS INC 2,574.72 2009033 03/02/2023 PRINTED 100267 VEOLIA WATER NORTH AMERIC 787,857.40 2009034 03/02/2023 PRINTED 104034 VERDE FACILITIES SERVICES 61,163.00 2009035 03/02/2023 PRINTED 104117 VERITONE INC 9,900.00 2009036 03/02/2023 PRINTED 100621 VERIZON BUSINESS 589.74 2009037 03/02/2023 PRINTED 100144 VERIZON WIRELESS 9,661.53 2009038 03/02/2023 PRINTED 100144 VERIZON WIRELESS 7,444.77 2009039 03/02/2023 PRINTED 100144 VERIZON WIRELESS 6,634.43 2009040 03/02/2023 PRINTED 101484 VITAC 1,188.00
2009041 03/02/2023 PRINTED 101220 WATERLINE TECHNOLOGIES 1,794.76 2009042 03/02/2023 PRINTED 100156 WAXIE SANITARY SUPPLY 9,577.15 2009043 03/02/2023 PRINTED 016448 SARAH YOON 4.59
2009044 03/02/2023 PRINTED 100268 ZOLL MEDICAL CORPORATION 421.62 190 CHECKS CASH ACCOUNT TOTAL 4,143,840.22 .00
Item 1C - Page 8
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/02/2023 12:31
User: PatrickW
Program ID: apchkrcn

UNCLEARED CLEARED
190 CHECKS FINAL TOTAL 4,143,840.22 .00
** END OF REPORT - Generated by Patrick Wynhoff **
Item 1C - Page 9
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/16/2023 12:05
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2009059 03/16/2023 PRINTED 100180 AMERICAN ASSOCIATION OF A 275.00 2009060 03/16/2023 PRINTED 101208 ABM AVIATION INC 76,049.97 2009061 03/16/2023 PRINTED 100743 ACE AMERICAN INS CO / CHU 1,000.00 2009062 03/16/2023 PRINTED 100315 ACE PARKING MANAGEMENT IN 13,705.92 2009063 03/16/2023 PRINTED 100024 ACE PRINTING 1,300.08 2009064 03/16/2023 PRINTED 101754 GLOBAL PAYMENTS INC 3,000.00 2009065 03/16/2023 PRINTED 100292 ADMINSURE INC 40,374.00 2009066 03/16/2023 PRINTED 101028 AEG BUREAU OF TOURISM 59,740.42 2009067 03/16/2023 PRINTED 100403 AETNA 19,110.45
2009068 03/16/2023 PRINTED 101254 AIR EXCHANGE INC 182.50 2009069 03/16/2023 PRINTED 100249 ALBERT A. WEBB ASSOCIATES 5,689.86 2009070 03/16/2023 PRINTED 100925 ALCAZAR PALM SPRINGS LLC 57,101.33 2009071 03/16/2023 PRINTED 103273 ALFARO COMMUNICATIONS CON 673,962.80 2009072 03/16/2023 PRINTED 100912 ALPHA MEDIA LLC 608.00 2009073 03/16/2023 PRINTED 101337 ALPHA PETROLEUM TRANSPORT 10,975.77 2009074 03/16/2023 PRINTED 100755 ALTA LANGUAGE SERVICES IN 200.00 2009075 03/16/2023 PRINTED 103781 AMAZON.COM SALES INC 1,446.43 2009076 03/16/2023 PRINTED 100383 AMERICAN FORENSIC NURSES 2,680.99 2009077 03/16/2023 PRINTED 100036 AMERICAN LIBRARY ASSOCIAT 205.00 2009078 03/16/2023 PRINTED 100235 AMTECH ELEVATOR SERVICES 1,969.62 2009079 03/16/2023 PRINTED 016325 JANELLA ANDREWS 1,181.46 2009080 03/16/2023 PRINTED 015919 JOSE ARELLANO 2,150.00 2009081 03/16/2023 PRINTED 100370 AT&T 300.83
2009082 03/16/2023 PRINTED 100413 B & H PHOTO 1,753.46
2009083 03/16/2023 PRINTED 016223 JOSE BARRAGAN 2,150.00 2009084 03/16/2023 PRINTED 101049 MARY BARSALEAU 1,781.50 2009085 03/16/2023 PRINTED 101488 BIO SOCAL 6,060.00
2009086 03/16/2023 PRINTED 101157 MICHAEL DANIEL BIRNBERG 1,400.00 2009087 03/16/2023 PRINTED 103036 BOTACH INC 9,817.00
2009088 03/16/2023 PRINTED 100128 BRODART CO 6,360.30
2009089 03/16/2023 PRINTED 101331 BRUCE BOWER INVESTIGATION 3,076.98 2009090 03/16/2023 PRINTED 100351 BRUDVIK INC 602.00
2009091 03/16/2023 PRINTED 104258 DONAVON BRUTUS 500.00 2009092 03/16/2023 PRINTED 100234 BURRTEC ENVIRONMENTAL 6,513.34 2009093 03/16/2023 PRINTED 015918 JEFFREY BURTON 840.00 2009094 03/16/2023 PRINTED 100023 CA PUBLIC EMPLOYEES RETIR 39,055.52 2009095 03/16/2023 PRINTED 010975 RACHELLE CAMPBELL 1,565.76 2009096 03/16/2023 PRINTED 101477 CASL INTERPRETING 220.00 2009097 03/16/2023 PRINTED 103543 R E CHAFFEE CONSTRUCTION 24,862.10 2009098 03/16/2023 PRINTED 104024 FEDERICO C GONZALEZ 4,875.00 2009099 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS HO 1,646.92 2009100 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS HO 1,439.76 2009101 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 129.99 2009102 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 107.98 2009103 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 585.81 2009104 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 234.99 2009105 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 585.81 2009106 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 19.99 2009107 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 1,215.74 2009108 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 199.99 2009109 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 209.97 2009110 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 585.81 Item 1C - Page 10
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/16/2023 12:05
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2009111 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 1,300.00 2009112 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 3,519.96 2009113 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 119.98 2009114 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 249.48 2009115 03/16/2023 PRINTED 100353 CHARTER COMMUNICATIONS 299.99 2009116 03/16/2023 PRINTED 100558 CINTAS CORPORATION 682.72 2009117 03/16/2023 PRINTED 010247 MICHELE CIRONE-COLLIER 1,140.48 2009118 03/16/2023 PRINTED 104106 CITADEL ENVIRONMENTAL SER 250.00 2009119 03/16/2023 PRINTED 100418 CITY OF INDIO 3,546.45 2009120 03/16/2023 PRINTED 015204 NATHAN CLARDY 160.56
2009121 03/16/2023 PRINTED 100573 CLEAN ENERGY FUELS 4,703.96 2009122 03/16/2023 PRINTED 100029 COACHELLA VALLEY ASSOCIAT 10,305.07 2009123 03/16/2023 PRINTED 103833 CONSCIOUS BUILDERS 10,000.00 2009124 03/16/2023 PRINTED 101238 CONSERVE LANDCARE LLC 97,703.07 2009125 03/16/2023 PRINTED 104051 CONVERGINT TECHNOLOGIES L 7,078.00 2009126 03/16/2023 PRINTED 101598 CORODATA RECORDS MANAGEME 59.72 2009127 03/16/2023 PRINTED 015942 ANDREW COTTER 4,458.72 2009128 03/16/2023 PRINTED 100253 COUNTS UNLIMITED INC 600.00 2009129 03/16/2023 PRINTED 100088 COUNTY OF RIVERSIDE AUDIT 5,246.50 2009130 03/16/2023 PRINTED 015542 JOSHUA CROCKER 95.20
2009131 03/16/2023 PRINTED 104226 CV PLASTICS INC 4,366.53 2009132 03/16/2023 PRINTED 100115 DANIELS TIRE SERVICE INC 4,113.31 2009133 03/16/2023 PRINTED 101281 DELTA DENTAL HMO 1,622.61 2009134 03/16/2023 PRINTED 101282 DELTA DENTAL PPO 22,390.96 2009135 03/16/2023 PRINTED 100580 DESERT PROMOTIONAL EMBROI 491.00 2009136 03/16/2023 PRINTED 100008 DESERT SUN PUBLISHING COM 6,140.20 2009137 03/16/2023 PRINTED 101751 DIAMOND ENVIRONMENTAL SER 430.41 2009138 03/16/2023 PRINTED 100393 GERGIS YOUSEF 1,776.54 2009139 03/16/2023 PRINTED 100984 DTPS C-15 LLC 3,278.19 2009140 03/16/2023 PRINTED 104265 DUNAMIS DEVELOPMENT 8,563.20 2009141 03/16/2023 PRINTED 101179 MARIANA DUSPIVA 2,424.00 2009142 03/16/2023 PRINTED 015293 CHRIS DUTHALER 15.00
2009143 03/16/2023 PRINTED 100054 DESERT WATER AGENCY 7,789.69 2009144 03/16/2023 PRINTED 100054 DESERT WATER AGENCY 20,812.43 2009145 03/16/2023 PRINTED 101648 ECITY TRANSACTIONS LLC 600.00 2009146 03/16/2023 PRINTED 100305 EISENHOWER MEDICAL CENTER 6,777.00 2009147 03/16/2023 PRINTED 101536 ELECNOR BELCO ELECTRIC IN 453,985.71 2009148 03/16/2023 PRINTED 101021 ELITE OTTERS SWIM TEAM 1,566.00 2009149 03/16/2023 PRINTED 103829 EMERGENCY RESILIENCE LLC 513.45 2009150 03/16/2023 PRINTED 015302 ARTHUR ENDERLE 15.00
2009151 03/16/2023 PRINTED 100274 ENGINEERING RESOURCES OF 36,271.25 2009152 03/16/2023 PRINTED 100226 ENTERPRISE RENT A CAR 3,733.89 2009153 03/16/2023 PRINTED 101375 EPACT NETWORK LTD 4,368.00 2009154 03/16/2023 PRINTED 101496 ESCOBEDO ENTERPRISES 10,899.25 2009155 03/16/2023 PRINTED 101478 ESO SOLUTIONS 3,708.14 2009156 03/16/2023 PRINTED 100081 FEDERAL EXPRESS CORPORATI 45.04 2009157 03/16/2023 PRINTED 016020 ERIK FERNANDEZ 1,066.18 2009158 03/16/2023 PRINTED 104108 FIELDTECH INTEGRATED PEST 2,720.00 2009159 03/16/2023 PRINTED 101412 FIRE ETC INC 31,320.88 2009160 03/16/2023 PRINTED 016202 BARBARA FISCHER 27.31 2009161 03/16/2023 PRINTED 101194 FLEX ADVANTAGE 661.50 2009162 03/16/2023 PRINTED 015995 BRENT FRANCIS 293.14
Item 1C - Page 11
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/16/2023 12:05
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2009163 03/16/2023 PRINTED 100395 FRIENDS OF THE PALM SPRIN 2,924.95 2009164 03/16/2023 PRINTED 100480 FRIENDS OF THE PS ANIMAL 92,950.17 2009165 03/16/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,695.26 2009166 03/16/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 80.29 2009167 03/16/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,360.00 2009168 03/16/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,499.99 2009169 03/16/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 65.55 2009170 03/16/2023 PRINTED 101683 FS.COM INC 3,919.89
2009171 03/16/2023 PRINTED 103574 FULL COMPASS SYSTEMS LTD 1,508.22 2009172 03/16/2023 PRINTED 104046 GALLAGHER BENEFIT SERVICE 6,250.00 2009173 03/16/2023 PRINTED 100169 GENSLER & ASSOCIATES ARCH 28,738.28 2009174 03/16/2023 PRINTED 103948 PUSH MEDIA INC 47,526.47 2009175 03/16/2023 PRINTED 100536 GLS US A/R 46.05
2009176 03/16/2023 PRINTED 104177 ELLEN GOODMAN 950.00
2009177 03/16/2023 PRINTED 015501 CORY GOROSPE 850.00
2009178 03/16/2023 PRINTED 103824 GOVOS INC 15,000.00
2009179 03/16/2023 PRINTED 101514 GRAFFITI PROTECTIVE COATI 3,488.17 2009180 03/16/2023 PRINTED 100072 GRANITE CONSTRUCTION COMP 2,690,049.61 2009181 03/16/2023 PRINTED 100521 GRUBER POWER 8,046.73 2009182 03/16/2023 PRINTED 103998 JANE M GUY 840.00
2009183 03/16/2023 PRINTED 103454 HAAKER EQUIPMENT CO 9,785.01 2009184 03/16/2023 PRINTED 101343 HARRIS AND ASSOCIATES INC 21,941.50 2009185 03/16/2023 PRINTED 101988 ROBERT HEINBAUGH 240.32 2009186 03/16/2023 PRINTED 100729 HIRE RIGHT LLC 2,808.72 2009187 03/16/2023 PRINTED 104231 HOTEL ADVISORY SERVICES 1,500.00 2009188 03/16/2023 PRINTED 100483 INFOSAT 245.94
2009189 03/16/2023 PRINTED 101547 INTELLIGENT VIDEO SOLUTIO 700.00 2009190 03/16/2023 PRINTED 101727 IRON MOUNTAIN 628.89
2009191 03/16/2023 PRINTED 104038 J & L AUTO BODY INC 27,924.04 2009192 03/16/2023 PRINTED 015689 CHRISTOPHER JAEGER 4,460.67 2009193 03/16/2023 PRINTED 103963 JOHN FRIEDMAN ALICE KIMM 80,844.25 2009194 03/16/2023 PRINTED 100177 KIMLEY HORN AND ASSOCIATE 12,920.40 2009195 03/16/2023 PRINTED 101606 KINCAID INDUSTRIES INC 2,509.42 2009196 03/16/2023 PRINTED 016436 MAX KIRK 351.68
2009197 03/16/2023 PRINTED 101785 KRONOS 348.45
2009198 03/16/2023 PRINTED 101475 LA PRENSA HISPANA INC 2,340.00 2009199 03/16/2023 PRINTED 016065 MARK LAMBERMONT 1,101.78 2009200 03/16/2023 PRINTED 100012 LEAGUE OF CALIFORNIA CITI 100.00 2009201 03/16/2023 PRINTED 101260 THE LLOYD PEST CONTROL 1,543.00 2009202 03/16/2023 PRINTED 103805 M BREY ELECTRIC INC 1,260.00 2009203 03/16/2023 PRINTED 100208 MANAGED HEALTH NETWORK IN 1,209.60 2009204 03/16/2023 PRINTED 015732 ALEJANDRO MARTINEZ 163.13 2009205 03/16/2023 PRINTED 016433 CHLOE MASON 351.68
2009206 03/16/2023 PRINTED 101666 MCCI 41.78
2009207 03/16/2023 PRINTED 015156 CHARLES MENLEY 303.14 2009208 03/16/2023 PRINTED 101798 MIDWEST TAPE INC 1,211.22 2009209 03/16/2023 PRINTED 101359 MISSION MANAGER INC. 2,000.00 2009210 03/16/2023 PRINTED 101794 MK SOLUTIONS INC 3,939.84 2009211 03/16/2023 PRINTED 103896 MOHAWK COMMERCIAL INC 27,066.45 2009212 03/16/2023 PRINTED 101748 MOTOROLA SOLUTIONS INC 112,412.00 2009213 03/16/2023 PRINTED 101855 MOTOWORX GARAGE 2,720.90 2009214 03/16/2023 PRINTED 101211 NAI CONSULTING 5,179.50 Item 1C - Page 12
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/16/2023 12:05
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2009215 03/16/2023 PRINTED 100772 NASF FUND 140.00
2009216 03/16/2023 PRINTED 015431 DAN NAVA 272.03
2009217 03/16/2023 PRINTED 101453 NETFILE INC 4,750.00
2009218 03/16/2023 PRINTED 104057 DONNA S NEWTON 581.00 2009219 03/16/2023 PRINTED 103900 ODP BUSINESS SOLUTIONS 5,880.46 2009220 03/16/2023 PRINTED 103900 ODP BUSINESS SOLUTIONS 5,695.85 2009221 03/16/2023 PRINTED 015912 JULIE OSBURN 98.77
2009222 03/16/2023 PRINTED 100489 PALM SPRINGS BLACK HISTOR 20,000.00 2009223 03/16/2023 PRINTED 100569 PALM SPRINGS CHAMBER OF C 8,840.70 2009224 03/16/2023 PRINTED 100082 PALM SPRINGS MIRROR AND G 907.00 2009225 03/16/2023 PRINTED 100133 PALM SPRINGS MOTORS 816.26 2009226 03/16/2023 PRINTED 103236 PARK CONSULTING GROUP INC 20,696.25 2009227 03/16/2023 PRINTED 104263 DEREK PHELAN 1,034.00 2009228 03/16/2023 PRINTED 102690 PINNACLE VIEW LLC 50,000.00 2009229 03/16/2023 PRINTED 100596 PROPER SOLUTIONS INC 13,183.58 2009230 03/16/2023 PRINTED 100231 PRUDENTIAL OVERALL SUPPLY 517.95 2009231 03/16/2023 PRINTED 100654 PS RESORTS 69,075.00
2009232 03/16/2023 PRINTED 103895 PUB CONSTRUCTION INC 17,056.68 2009233 03/16/2023 PRINTED 101250 PWLC II INC 37,777.48 2009234 03/16/2023 PRINTED 103563 PYRO-COMM SYSTEMS INC 140.00 2009235 03/16/2023 PRINTED 100762 QUADIENT INC. 902.06
2009236 03/16/2023 PRINTED 100306 QUALITY CODE PUBLISHING 1,385.35 2009237 03/16/2023 PRINTED 101642 QUENCH USA INC 4,293.95 2009238 03/16/2023 PRINTED 101230 R S AND H CALIFORNIA INC 8,459.61 2009239 03/16/2023 PRINTED 101629 THE RAMSAY GROUP 6,750.00 2009240 03/16/2023 PRINTED 101527 RATTLE TECH LLC 500.00 2009241 03/16/2023 PRINTED 101739 REFRIGERATION SUPPLIES DI 2,931.45 2009242 03/16/2023 PRINTED 100018 RIVERSIDE COUNTY FLOOD CO 3,000.00 2009243 03/16/2023 PRINTED 100400 ROBERT HALF 24,911.54 2009244 03/16/2023 PRINTED 016434 ALEJANDRA RODRIGUEZ 351.68 2009245 03/16/2023 PRINTED 101726 SAM'S FENCE 3,361.00
2009246 03/16/2023 PRINTED 015690 STEVEN SANDERS 840.00 2009247 03/16/2023 PRINTED 100219 SOUTHERN CALIFORNIA EDISO 1,035.87 2009248 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 912.68 2009249 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 63.65 2009250 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 78,838.07 2009251 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 129.77 2009252 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 119.30 2009253 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 21,998.85 2009254 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 48.17 2009255 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 14,289.68 2009256 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 4,896.89 2009257 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 25.38 2009258 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 18.24 2009259 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 642.68 2009260 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 757.44 2009261 03/16/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 6,692.88 2009262 03/16/2023 PRINTED 103541 SHELLBACK TACTICAL LLC 3,170.49 2009263 03/16/2023 PRINTED 100435 THE SHREDDERS 107.00
2009264 03/16/2023 PRINTED 103804 WEST AVIATION SERVICES-SA 41,318.76 2009265 03/16/2023 PRINTED 100010 SMOKE TREE STABLES 840.00 2009266 03/16/2023 PRINTED 101822 SO CAL LAND MAINTENANCE I 16,794.00 Item 1C - Page 13
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/16/2023 12:05
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2009267 03/16/2023 PRINTED 101677 SOCAL PPE LLC 546.25
2009268 03/16/2023 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 15,724.68 2009269 03/16/2023 PRINTED 100577 SPARKLETTS - DS SERVICES 425.17 2009270 03/16/2023 PRINTED 100120 SPOK INC 94.04
2009271 03/16/2023 PRINTED 101356 ST FRANCIS ELECTRIC LLC 37,783.54 2009272 03/16/2023 PRINTED 100284 STANTEC CONSULTING SVCS I 11,435.00 2009273 03/16/2023 PRINTED 101620 STREET SMART LLC 10,000.00 2009274 03/16/2023 PRINTED 100591 MOVIE LICENSING USA 395.00 2009275 03/16/2023 PRINTED 101651 TIMOTHY F HENDERSHOTT 1,950.31 2009276 03/16/2023 PRINTED 011020 TIMOTHY THOMAS 1,565.76 2009277 03/16/2023 PRINTED 016047 ANDREW TIEDEMAN 38.98 2009278 03/16/2023 PRINTED 104096 TILDEN COIL CONSTRUCTORS 2,832,677.31 2009279 03/16/2023 PRINTED 103902 TOWNSEND PUBLIC AFFAIRS I 5,750.00 2009280 03/16/2023 PRINTED 101391 TRANSUNION RISK AND ALTER 381.00 2009281 03/16/2023 PRINTED 100646 TRUTH BE TOLD POLYGRAPH L 1,750.00 2009282 03/16/2023 PRINTED 101384 TYLER TECHNOLOGIES INC 1,400.00 2009283 03/16/2023 PRINTED 100386 U S CUSTOMS SERVICE 4,309.21 2009284 03/16/2023 PRINTED 100114 UNITED RENTALS NA INC 3,521.37 2009285 03/16/2023 PRINTED 101327 US SECURITY ASSOCIATES IN 96,894.68 2009286 03/16/2023 PRINTED 101784 V AND V MANUFACTURING 2,058.97 2009287 03/16/2023 PRINTED 100066 VALLEY MAIL DELIVERY 2,903.99 2009288 03/16/2023 PRINTED 103893 VALLEY VOICE MEDIA 215.00 2009289 03/16/2023 PRINTED 104034 VERDE FACILITIES SERVICES 65,965.00 2009290 03/16/2023 PRINTED 100144 VERIZON WIRELESS 806.21 2009291 03/16/2023 PRINTED 100144 VERIZON WIRELESS 38.38 2009292 03/16/2023 PRINTED 100144 VERIZON WIRELESS 3,171.50 2009293 03/16/2023 PRINTED 103696 ETERNAL LOVE LLC 21,291.36 2009294 03/16/2023 PRINTED 104144 VETERINARY SURGICAL SPECI 56.63 2009295 03/16/2023 PRINTED 104264 VIA ESCUELA LLC 1,009.00 2009296 03/16/2023 PRINTED 100050 VISION SERVICE PLAN 6,213.46 2009297 03/16/2023 PRINTED 100121 VISIT GREATER PALM SPRING 101,197.27 2009298 03/16/2023 PRINTED 103739 VISTA SUNRISE II LP 624.62 2009299 03/16/2023 PRINTED 101537 VISUAL EDGE INC DBA IMAGE 1,465.53 2009300 03/16/2023 PRINTED 101484 VITAC 1,408.00
2009301 03/16/2023 PRINTED 101277 VOHNE LICHE KENNELS INC 550.00 2009302 03/16/2023 PRINTED 104249 WABI SABI JAPAN LIVING 500.00 2009303 03/16/2023 PRINTED 101220 WATERLINE TECHNOLOGIES 3,788.79 2009304 03/16/2023 PRINTED 100156 WAXIE SANITARY SUPPLY 21,081.70 2009305 03/16/2023 PRINTED 104101 WE ARE ONE UNITED INC 200,430.00 2009306 03/16/2023 PRINTED 100222 WEST COAST ARBORISTS INC 136,429.01 2009307 03/16/2023 PRINTED 100233 WESTERN PUMP INC. 1,486.76 2009308 03/16/2023 PRINTED 015012 CRAIG WOOD 122.86
2009309 03/16/2023 PRINTED 101311 XEROX FINANCIAL SERVICES 3,725.12 2009310 03/16/2023 PRINTED 100908 YAMADA SPA MANAGEMENT INC 493.50 2009311 03/16/2023 PRINTED 100268 ZOLL MEDICAL CORPORATION 1,732.77 2009312 03/16/2023 PRINTED 103825 ZOOM VIDEO COMMUNICATIONS 69.44 254 CHECKS CASH ACCOUNT TOTAL 9,237,181.38 .00
Item 1C - Page 14
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/16/2023 12:05
User: PatrickW
Program ID: apchkrcn

UNCLEARED CLEARED
254 CHECKS FINAL TOTAL 9,237,181.38 .00
** END OF REPORT - Generated by Patrick Wynhoff **
Item 1C - Page 15
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution

CITY COUNCIL STAFF REPORT
04/27/2023
SUBJECT:

APPROVE AN AMENDMENT TO AGREEMENT NO. 8922 WITH MARTHA’S

VILLAGE AND KITCHEN
RECOMMENDATION:

Approve Amendment No. 4 to Agreement No. A8922 with Martha’s Village and Kitchen to:

Make corrections to Amendment No. 3 to reflect an annual amount of $212,050, an increased overnight sheltering amount of $105,464 and a revised total not-to-exceed contract amount for this third amendment of $529,564.

Exercise option to extend Agreement until June 30, 2024, for an additional amount not to exceed $212,050 and revised total not-to-exceed contract amount of $741,614.

Allow temporary overnight shelter services from June 1, 2023, to September 30, 2023, from December 1, 2023, to February 29, 2024, at no additional cost to the City.

1. Authorize the City Manager or designee to make minor technical changes and execute all necessary documents.

2. Attachments
Item 1D

CITY COUNCIL STAFF REPORT
DATE: APRIL 27, 2023 CONSENT CALENDAR
SUBJECT: APPROVE AN AMENDMENT TO AGREEMENT NO. 8922 WITH MARTHA’S VILLAGE AND KITCHEN
FROM: Scott C. Stiles, City Manager
BY: Community & Economic Development Department
SUMMARY:

Approve Amendment No. 4 to Agreement No. 8922 (Amendment, Attachment A) to the Contract Services Agreement with Martha’s Village and Kitchen for a homeless daytime drop-in center (Center) and wrap-around services, to correct the contract amounts that were reflected in Amendment No. 3; exercise the option to extend the term of the Agreement one year; and allow for temporary overnight shelter services from June 1, 2023 to September 30, 2023, and December 1, 2023, to February 29, 2024.

RECOMMENDATION:

1. Approve Amendment No. 4 to Agreement No. A8922 with Martha’s Village and Kitchen to:
a. Make corrections to Amendment No. 3 to reflect an annual amount of $212,050, an increased overnight sheltering amount of $105,464 and a revised total not-to-exceed contract amount for this third amendment of $529,564.
b. Exercise option to extend Agreement until June 30, 2024 for an additional amount not to exceed $212,050 and revised total not-to-exceed contract amount of $741,614.
c. Allow temporary overnight shelter services from June 1, 2023, to September 30, 2023, from December 1, 2023, to February 29, 2024 at no additional cost to the City.

2. Authorize the City Manager or designee to make minor technical changes and execute all necessary documents.

Item 1D - Page 1
City Council Staff Report
April 27, 2023 -- Page 2
Martha’s Village Agreement Amendment
BUSINESS PRINCIPAL DISCLOSURE:

See Attachment B.

BACKGROUND:

On August 25, 2021, the City and Contractor entered into the Agreement for homeless daytime drop-in and wrap-around services at 225 El Cielo Drive in Palm Springs (Access Center).

On October 26, 2021, City and Contractor executed the First Amendment (First Amendment) to increase the Compensation for added services.

On December 29, 2021, City and Contractor executed the Second Amendment (Second Amendment) to allow for 3 Full Time Equivalent Security (FTE) rather than 2.5 FTE as stated in the Agreement.

On December 29, 2022, City and Contractor executed the Third Amendment (Third Amendment) to allow to allow overnight shelter services at the Access Center from January 2, 2023, to February 28, 2023.

STAFF ANALYSIS:

Correction to Third Amendment
Amendment No. 3 to the Agreement increased the compensation to fund overnight shelter operations at the Access Center during the months of January 2023 and February 2023.

The purpose of Amendment No. 3 was to increase the annual compensation for Fiscal Year 2023 by $105,464, from $212,050 to a total of $317,514. However, Amendment No. 3 erroneously indicated the revised compensation would be $317,514 “per year.” The compensation for future year operations of the Access Center should only be $212,050.

In addition, the total value of the contract was understated as it left out the second year of the contract. The proposed Fourth Amendment corrects the compensation in Fiscal Years 2024 and 2025 to be $212,050 and the total contract value to read $529,564.

Exercise of One Year Option to Extend Term of Agreement The Agreement is set to expire on June 30, 2023. Approval of the Fourth Amendment will exercise the first of two one-year options to extend the term of the Agreement until June 30, 2024 for an amount not to exceed $212,050 and a revised total contract amount not to exceed $741,614.

Item 1D - Page 2
City Council Staff Report
April 27, 2023 -- Page 3
Martha’s Village Agreement Amendment
Extreme Weather Overnight Shelter
Conditions faced by unsheltered homeless individuals in desert regions like Coachella Valley can be uniquely harsh, including periodic episodes of extreme weather conditions that create the potential for a public health crisis among those homeless individuals that are either resistant to traditional shelter or in need of low barrier access to overnight relief.

Overnight shelter beds in Coachella Valley tend to be concentrated in eastern Coachella Valley while the number of unsheltered homeless individuals in Palm Springs continues to grow.

Under the Agreement with Martha’s Village and Kitchen, Palm Springs offers Wrap Around services for homeless individuals at the Access Center. Examples of wrap around services include assisting individuals to obtain permanent housing and supportive housing, assisting individuals with securing health, disability, social security and other benefits, training for computer skills, internet searches for employment, completing online employment applications and interview techniques, employment assessment of an individual’s employment strengths and weaknesses, and basic first aid training and assistance with securing food handlers certificates.

However, the Agreement with Martha’s Village and Kitchen does not currently allow for overnight shelter. With the Summer months approaching, a stable solution is needed to provide overnight shelter for homeless individuals. The Access Center had previously been used for overnight shelter in 2019. Coachella Valley Association of Governments and Coachella Valley Rescue Mission operated the overnight shelter until COVID-19 regulations necessitated the overnight shelter be relocated to the Palm Springs High School gymnasium. Only recently (January – February 2023) has the Access Center been able to resume functioning as an overnight shelter, albeit on a temporary basis.

To address the sporadic utilization of the Access Center as an overnight shelter, the proposed Amendment would allow it to be used as an overnight shelter from June 1, 2023, to September 30, 2023, and December 1, 2023, to February 29, 2024. At this time there is no cost to the City to add this service as it will be funded by other sources.

ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to amend a lease of a City-owned property and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

Item 1D - Page 3
City Council Staff Report
April 27, 2023 -- Page 4
Martha’s Village Agreement Amendment
FISCAL IMPACT:

The Agreement in the amount of $529,564 is already funded for the current Fiscal Year 2023. Funding for the Agreement in the amount of $212,050 for Amendment No. 4 has been requested as part of the Fiscal Year 2024 Budget.

REVIEWED BY:

Department Director: Jay Virata
Procurement and Contracting Manager: Kim Baker
Deputy City Manager: Flinn Fagg
City Manager: Scott Stiles
ATTACHMENTS:

A. Amendment 4 to Contract Services Agreement for Homeless Daytime Drop-in Center and Wrap Around Services
B. Business Disclosure Form
Item 1D - Page 4

ATTACHMENT A
Item 1D - Page 5

ATTACHMENT A
AMENDMENT NO. 4 TO CONTRACT SERVICES AGREEMENT
MARTHA’S VILLAGE AND KITCHEN
This Amendment No. 4 ("Fourth Amendment") to Contract Services Agreement with Martha’s Village and Kitchen is hereby entered into this ___ day of ________________, 2023, by and between the City of Palm Springs, a California charter city and municipal corporation, ("City"), and Martha’s Village and Kitchen, a 501 (c) 3 non-profit corporation, (“Contractor”). City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.

Recitals

1. On June 24, 2021, the Palm Springs City Council authorized the City Manager to execute an Agreement with Martha’s Village and Kitchen to provide a homeless daytime drop-in center operator, and wrap-around services.

2. On August 25, 2021 the City and Contractor entered into a Contract Services Agreement (Agreement) by which the Contractor is to provide a homeless daytime drop-in center operator, and wrap-around services, for individuals who are homeless or at risk of becoming homeless at the City facility located at 225 El Cielo Drive in Palm Springs for a term of two years, with two (2) one-year (1-year) options to extend with the initial term commencing on August 1, 2021 and ending on June 30, 2023 for a not to exceed amount of $75,000 per year totaling $150,000 for the initial term .

3. On October 26, 2021, City and Contractor entered into the First Amendment (First Amendment) to increase the Compensation by a not exceed $137,050 per year for increased services for a revised annual total of $212,050 per year and totaling $424,100 for the initial term ending June 30, 2023, with all other terms and conditions to remain the same.

4. On December 29, 2021, City and Contractor entered into the Second Amendment (Second Amendment) to allow for 3 Full Time Equivalent Security (FTE) rather than 2.5 FTE as stated in the Agreement for no additional cost to the City.

5. On December 29, 2022, City and Contractor entered into the Third Amendment (Third Amendment) to allow overnight shelter services from January 2, 2023, to February 28, 2023, for an amount not to exceed $105,464 for a revised contract amount not to exceed $529,564 for the initial term ending June 30, 2023.

6. City and Contractor now desire to amend the Agreement to exercise the first one year option and to allow overnight shelter services from June 1, 2023, to September 30, 2023, and December 1, 2023, to February 29, 2024.

NOW, THEREFORE, the City and Contractor hereby agree as follows:

Agreement

1. The recitals are true and correct and are incorporated by this reference.

Item 1D - Page 6
Section 1.1 Scope of Services, is amended to include the addition of overnight emergency shelter services from June 1, 2023, to September 30, 2023, and December 1, 2023, to February 29, 2024.

2. Section 3.1 Compensation of Contractor of the Agreement be revised to read as follows:

Contractor shall be compensated and reimbursed $212,050 for exercising the first one year option for the third year of basic services and no additional cost to the City at this time for the increased overnight services from June 1, 2023 to September 30, 2023, and December 1, 2023, to February 29, 2024, for a revised overall contract amount not to exceed $741,614.

3. Section 4.4 Term of the Agreement is revised to exercise the first one year option and extend the term of the Agreement to June 30, 2024.

4. All other terms and conditions of the Agreement shall remain in full force and effect.

Item 1D - Page 7
IN WITNESS WHEREOF, the parties have duly executed this Amendment on the date first set forth above.

MARTHAS VILLAGE AND THE CITY OF PALM SPRINGS
KITCHEN ("Contractor") ("City")
By: _______________________ By: ________________________ Sam Hollenbeck Scott C. Stiles
President & Chief Executive Officer City Manager
Approved as to Form:
__________________________
Jeff Ballinger
City Attorney
Attest:
__________________________
Brenda Pree
City Clerk
Item 1D - Page 8
ATTACHMENT 1
2023-2024 Scope of Services Addendum
In addition to the terms and conditions of the Agreement by and between the City of Palm Springs, a California charter city and municipal corporation, and Martha’s Village and Kitchen, a 501 (c) 3 non-profit corporation, dated August 25, 2021, and amended on October 26, 2021, December 29, 2021, and December 29, 2022, Contractor shall provide Additional Services at the Palm Springs Access Center, located at 225 El Cielo Drive, as described below:

1. Contractor will provide low barrier overnight relief for unsheltered homeless individuals. Food Service may be provided to clients receiving Additional Services.

2. The Additional Services will be provided from June 1, 2023, to September 30, 2023, and December 1, 2023, to February 29, 2024.

3. The hours for the Additional Services will be 4:30 PM to 7:30 AM nightly.

4. A maximum of 40 individuals per night can be provided the Additional Services.

5. All other terms and conditions of the Agreement shall remain in full force and effect.

Item 1D - Page 9

ATTACHMENT B
Item 1D - Page 10
Item 1D - Page 11

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principle Place of Business)
C-A

3. Local or California Address (if di

4. State where Entity is Registered with Secretary of State )..J.. 0 (
If other than California, is the Entit also re istered in California?

5. Type of Entity
~ orporation D Limited Liability Company D Partnership D Trust D Other (please specify) No

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity -~S_C!._rl-i_/{~o~f~{_.ew~b~.12. _d(~------- ~ fficer D Director D Member D Manager [name]
D General Partner D Limited Partner
D Other ____________ _
~~~~~~~'v-__,__£,v_ d_v_'l:_CLJ _________ ~ fficer D Director D Member D Manager [name]
D General Partner D Limited Partner
D Other _____________ _
-~J~o_v1_ei~T~h ..... a~11.~ .... e.-.....~ .......... e---,t1,__ ______ • Officer ~ rector • Member • Manager [name] ./
(Revised 09 13 18)
D General Partner D Limited Partner
D Other _____________ _

CITY OF PALM SPRINGS - PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

Item 1D - Page 12

7. Owners/Investors with a 5% beneficial interest in the Aoolicant Entity or a related entity

EXAMPLE
JANE DOE 50%, ABC COMPANY, Inc.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
A.

N/lk
[name of owner/investor] [percentage of beneficial interest in entity
and name of entityl
B.
fJ I A
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
C. JJ/ A
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
D. N/A
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
E.
tJ/Jr
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
(Revised 09 13 18)

CITY OF PALM SPRINGS - PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

Item 1D - Page 13
MARTHA'S VILLAGE AND KITCHEN, INC.

BOARD OF DIRECTORS AND KEY EMPLOYEE LIST
AS OF APRIL 12, 2023
NAME
Henry Burdick
Jon at ha n Espy
Brian Amidei
Mike Bell
Howard Lincoln
Duane Jacobs
Scott Sweeney
Jonas Udcoff
Blaine Amidei
Thomas Park
Kate Fauntleroy
NAME
Sam Hollenbeck
Rosa Verduzco
Debra Pollock
Vanessa Walker

BOARD/ORGANIZATION TITLE
Co-Chairman
Co-Chairman
Vice-Chairman
Treasurer
Secretary
Director
Director
Director
Director
Director
Director

KEY EMPLOYEES
President/ CEO
Executive Vice President
Vice President of Development and Communications
Vice President of Finance

CITY COUNCIL STAFF REPORT
04/27/2023
SUBJECT:

STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF MARCH 1 THROUGH MARCH 31, 2023
RECOMMENDATION:

Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of March 1 through March 31, 2023.

Attachments
Item 1E

CITY COUNCIL STAFF REPORT
DATE: APRIL 27, 2023 CONSENT CALENDAR
SUBJECT: STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF MARCH 1 THROUGH MARCH 31, 2023
FROM: Scott C. Stiles, City Manager
BY: Procurement and Contracting Department
RECOMMENDATION:

Receive and file the report of Staff Authorized Agreements (Attachment A) and Purchase Orders (Attachment B) for the period of March 1 through March 31, 2023.

STAFF ANALYSIS:

The City’s policies and procedures provide the City Manager and designated staff authority to enter into agreements and purchase orders which are $75,000 or less, and certain other amendments and change orders as previously approved by the City Council.

Palm Springs Municipal Code §7.02.030(l) requires a monthly report be submitted to the City Manager.

The original contract documents are on file in the Office of the City Clerk and purchase orders are on file in the Procurement and Contracting Department.

REVIEWED BY:

Procurement and Contracting Manager: Kim Baker
City Manager: Scott Stiles
ATTACHMENTS:

A. City Manager or designee authorized agreements for March 2023 B. Purchase orders for March 2023
Item 1E - Page 1
==========J___ ==+======--- __

ATTACHMENT A

Item 1E - Page 2
Staff Authorized Agreements
March 1, 2023 - March 31, 2023
Dept Contract # Contract Description Contract
Total
23I052 AIRPORT MOLD ASSESSMENT TBD AMBER C STANFORD DBA AIR QUALITY

TESTING SERVICES
1,750.00
23I055 ENVIRONMENTAL/ABATEMENT TESTING SERVICES-PSP 100388 INFOTOX, INC. 10,000.00 23I045 CP 18-04, CONSTRUCTION DOCUMENTS REVIEW AND PREP 104106 CITADEL ENVIRONMENTAL SERVICES INC 8,806.00 23I062 PLAZA THEATER - FIRE ALARM TESTING 104271 ALL PURPOSE FIRE EXTINGUISHER CORP 2,800.00 FIRE DEPARTMENT 23S048 CONSULTING SERVIVCES FOR CALCULATING REIMBURSEMENT RATES UNDER THE CAL OES' CALIF. FIRE ASSIST. AGRMT
100717 ABBE MEYER 3,500.00
INFO TECHNOLOGY 23I053 FIBER OPTIC INFRASTRUCTURE 100739 CONVERGEONE INC 9,300.00 POLICE DEPARTMENT 23I054 VEHICLE CAR WASHES AND DETAILING 100393 GERGIS YOUSEF DBA PALM SPRINGS CAR WASH
10,000.00
Vendor

AVIATION DEPARTMENT

ENGINEERING - PUBLIC
WORKS

Item 1E - Page 3

ATTACHMENT B

Item 1E - Page 4
Purchase Orders
March 1, 2023 - March 31, 2023
Dept PO # Contract # PO Description PO Total
A/CITY MANAGER ADMIN 23001088 A9382 Block "G" Improvements 101238 51,313.00 23000760 A9335 Annual Renewal - AMF-GST Software (Police Dept) 100600 12,264.00 23001001 LibSoft Plus Software 101794 3,939.84
23001005 Incident Management Software 101359 2,000.00
23001006 25Gb SFP’s for new Clusters 101683 3,919.89
23001010 New MDCs for Fire 101634 17,538.76
23001025 A8410 Description: Street Smart Base Solution – Year 4 101620 10,000.00 23001036 Ipads for AAB Meetings 100112 6,534.91
23001037 Replacement batteries for PSPD UPS 100521 8,046.73 23001040 Intelligent Video Solutions SSA Renewal 101547 700.00 23001041 A9273 Annual Maintenance and Support 100326 3,900.00 23001042 Whiteboard and supplies 100112 843.37
23001046 AI Closed Captioning Services 100556 6,300.00
23001048 A9194 (2) Servers for Airport PA Upgrade 100265 17,965.97 23001050 KACE Deployment Appliance 101364 2,234.35
23001051 Mobile WiFi access point/service renewal - Library 104253 8,916.65 23001057 Enterprise agreement renewal 100300 38,500.00
23001059 A9194 3 Brother MFC-L3770CDW - Multifunction printer 100265 1,709.54 23001062 Zoom licensing 100257 9,959.13
23001078 FUJITSU SCANSNAP iX1600 SCANNER - BLACK/REG 100413 1,369.63 23001079 Assorted AV Production Materials and Equipment 100413 2,360.20 23001080 Expansion Mic for PSP's Owl Conference (INC-3643) 100413 220.35 23001083 2 New Copiers 101537 17,383.86
23001085 Network Equipment for Library 104248 66,171.18 23001097 23I042 Server Room Electrical 100519 5,711.53
23001102 1 Fujitsu Scansnap iX1600 Scanner 100413 456.54 23001104 Mitel/Shortel 480G phones 101771 1,472.20
23001105 32 SFPs for 8 new Dell servers/VMware host 101683 1,363.44 23001111 Carahsoft/Rubrik 3yr for M365- Premium Support 103633 44,432.15 23001112 KnowBe4 3 Year Renewal 100257 29,829.40
23001129 A9194 Dell Upgrades 100265 29,871.59
23001131 Granicus/Vision Website Renewal 100313 9,751.21 23001142 70in Tv and 1 Owl conference room cam/speaker 100413 1,770.34 23001144 Blank ID Badges 104292 1,014.00
23000953 Administrative Citations for Vacation Rental 101767 642.80 23001039 A9338 Parking Citation Administration Services 100318 21,000.00 23001004 FURNITURE: OFFICE 101353 4,872.99
23001024 A9324 OFFICE SUPPLIES, for the HR Department 103900 250.00 23001082 A9324 OFFICE SUPPLIES, GENERAL 103900 600.00
SUSTAINABILITY 23001133 23B003 New fence at Community Garden 104134 32,712.87 Vendor

CONSERVE LANDCARE LLC

INFO TECHNOLOGY GEOSPATIAL TECHNOLOGIES INC

MK SOLUTIONS INC
MISSION MANAGER INC.

FS COM INC
CODE 3 TECHNOLOGY LLC

STREET SMART LLC

CDW GOVERNMENT INC

GRUBER POWER SERVICES

INTELLIGENT VIDEO SOLUTION

CROSSROADS SOFTWARE

CDW GOVERNMENT INC

AUDIO ASSOCIATES OF SAN DIEGO INC

INSIGHT PUBLIC SECTOR INC

B & H PHOTO

B & H PHOTO

B & H PHOTO

VISUAL EDGE INC DBA IMAGE SOURCE

DELL MARKETING LP
IT1 SOURCE LLC

MOBILE CITIZEN LLC
ESRI

DELL MARKETING LP

CARAHSOFT TECHNOLOGY CORPORATION

INSIGHT PUBLIC SECTOR INC

DELL MARKETING LP

GRANICUS INC

B & H PHOTO
AMS.NET INC

HORIZON LIGHTING INC

B & H PHOTO

CMS COMMUNICATIONS INC

FS COM INC

MOORE FENCE COMPANY INC

EASYBADGES LLC

SPECIAL PROGRAMS

COMPLIANCE

PROFORMA SOCAL

DATA TICKET INC

HUMAN RESOURCES VARIDESK LLC

ODP BUSINESS SOLUTIONS

ODP BUSINESS SOLUTIONS

Item 1E - Page 5
Purchase Orders
March 1, 2023 - March 31, 2023
Dept PO # Contract # PO Description Vendor PO Total

PROCUREMENT &

CONTRACTING
23001002 Various good and supplies for the Procurement Dept 103781 5,000.00 23001003 23I025 Capital Advisory Services 104231 3,300.00 23001110 A8907 Agreement for Loan of Artwork, De-installation Cos 104268 8,600.00 23001106 A9071 Snake out drain at Swim Center 101606 2,500.00 23001107 A9071 Camera and jet drain at swim center 101606 4,000.00 23001000 Pickleball Ambassador Shirts 101421 631.07
23001007 Pins for 85th Anniversary 100071 2,000.00
23001013 Supply used to maintain softball fields at Demuth 101463 3,413.63 23001115 Park Ranger Uniform Shirts and Hats 101421 842.96 23001119 new swim center seating furniture for patrons to e 104262 3,705.00 23000243 PURCHASE OF GENERAL OFFFICE SUPPLIES/LIB.

MATERIAL
100572 4,000.00
23000628 ILLINOIS LIBRARY ASSOCIATION - 2023 SUMMER

READING
101300 2,880.71
23001103 RADIO ADVERTISING 100912 1,200.00
23001109 MAGAZINE AD FOR SUMMER READING 100911 600.00
23001038 TASER BATTERIES 103897 1,365.08
23001061 HOLE-PUNCHED TABS FOR BACKGROUND FILES 103900 928.57 23001113 UNIFORM JACKETS FOR DISPATCHERS 100158 1,353.19 23001116 23I054 VEHICLE CAR WASHES AND DETAILING 100393 2,000.00 23001120 A9065 KEYS FOR TRAINING DIVISION 100200 6.42
23001148 DUI ENFORCEMENT TRAILER 103852 45,548.26
23000914 23I009 Repair services for PPE/Turnouts 101677 10,000.00 23001012 Personnel Lockers for Station 4 103900 9,416.56 23001047 Consulting Services for CAL OES' CFAA 100717 3,500.00 23001049 A9063 Annual Renewal for G2 Fire Station Alerting System 101405 17,597.74 23001064 Swiftwater Rescue PPE 104260 2,639.11
23001098 A9339 Annual Aerial & Ground Ladder Testing & Repair Svc 100181 7,074.30 23001137 23I037 Health & Wellness Services for FD Personnel 104159 58,911.00 PLANNING 23001065 Program design for Preservation Symposium 104259 2,500.00 23001033 23I045 CP 18-04, Construction Documents Review and Prep 104106 8,806.00 23001091 A8876 CP 22-20D, Swim Center Improvements Project 100119 63,250.00 23001145 A6443 FY 23/24 SB 821 Grant Application 100249 12,088.00 23001147 A8355 CP 22-08, Survey and Design Services 100274 8,044.00 23000999 A9294 PSP DOOR MAINTENANCE / PM REPAIR SRVS 101535 7,642.64 23001016 AIRFIELD RUNWAY SIGNAGE 101215 18,367.06
23001043 A9071 PSP PLUMBING SERVICES 101606 2,000.00
23001044 A9077 PSP ROOFING REPAIRS 100154 48,100.00
AMAZON.COM SALES INC

COMMUNITY & ECONOMIC
DEV.

HOTEL ADVISORY SERVICES

SIMCOR LLC

PARKS MAINTENANCE

MECHANICS

KINCAID INDUSTRIES INC

KINCAID INDUSTRIES INC

RECREATION DEPARTMENT SCARLIGHT LLC

PALM SPRINGS CONVENTION CENTER

VARSITY BRANDS HOLDING CO INC

SCARLIGHT LLC

PATIOS PLUS INC

POLICE DEPARTMENT AXON ENTERPRISE INC

ODP BUSINESS SOLUTIONS

GALLS LLC

GERGIS YOUSEF

VALLEY LOCK AND SAFE

CARSON TRAILER INC

LIBRARY AMAZON COM

ILLINOIS LIBRARY ASSOCIATION

ALPHA MEDIA LLC

OLIVIER PARSY

DEBRA HOVEL

ENGINEERING - PUBLIC
WORKS

CITADEL ENVIRONMENTAL SERVICES INC

INTERACTIVE DESIGN CORP

ALBERT A WEBB ASSOCIATES

ENGINEERING RESOURCES OF SOUTHERN

FIRE DEPARTMENT SOCAL PPE LLC

ODP BUSINESS SOLUTIONS

ABBE MEYER

US DIGITAL DESIGNS INC

CALWEN INC

UNDERWRITERS LABORATORIES

ON DUTY HEALTH PC
AVIATION DEPARTMENT HINGEWERKS COMMERCIAL DOORS INC.

ADB SAFEGATE AMERICAS

KINCAID INDUSTRIES INC

AL MILLER AND SONS ROOFING INC

Item 1E - Page 6
Purchase Orders
March 1, 2023 - March 31, 2023
Dept PO # Contract # PO Description Vendor PO Total
23001045 A9082 PSP BOOM LIFT RENTAL 100114 5,503.00
23001084 A9071 PSP PLUMBING SERVICES 101606 5,000.00
23001090 23E031. PSP H TAXIWAY REPAIRS 100072 65,512.00 23001117 A9071 PSP PLUMBING SERVICES/ ABM 101606 3,000.00 23001118 A9071 PSP PLUMBING SERVICES 101606 1,397.89
23001134 A9077 PSP ROOFING REPAIRS - EXIT LANE 100154 13,100.00 23001135 A9071 PSP PLUMBING SERVICES/EJECTOR TANK 101606 6,000.00 23001141 23I027 PSP APPRAISAL SERVICES 101539 9,000.00
23001143 PSP VEHICLE DETECTOR POLE 101240 3,659.88
23001146 PSP RAMP FOD COMMANDER SWEEPER 104286 5,664.00 23000496 Semi Annual Inspection on Facilities Building 100048 543.90 23000990 A9071 Repair Co-gen HW leak in front of court 101606 25,000.00 23001011 3 Stainless steel strainers for the condenser pump 101739 3,286.52 23001015 A9077 Repair leak at JC Frey building 100154 5,000.00 23001019 A9071 Jet co-gen plant main line drain 101606 5,000.00 23001020 A9071 Repair roof drains on east of city hall 101606 7,000.00 23001021 A9071 Repair women's toilet in ex hallway 101606 1,408.86 23001022 A9186 Muni Cogen Plant Pail 100148 744.81
23001023 A9071 Cut and remove concrete excavate / repa 101606 35,000.00 23001034 A9279 Underground Storage Tank Operator Inspections 100233 3,450.00 23001054 A9108 Mold abatement Assistant City Managers office 103848 5,500.00 23001058 BTU Meter for Airport Chiller Room 101739 2,701.63 23001063 23S040 VFA Facility Capital Planning Software 104052 6,259.94 23001066 A9145 Carpet ACM office and Executive Program Administra 103896 4,208.67 23001067 A9041 Air quality test for Fire station 1 103726 1,500.00 23001068 A9071 Removed unused fire line and cabinet 101606 800.00 23001077 A9041 ACM Office air quality test 103726 1,500.00 23001081 Siemans Valve for the Muni Cogen Plant 101739 1,521.20 23001096 A8470 Trouble shoot VFD located Swim Center Pool 101293 2,388.00 23001100 A9041 Duct cleaning Fire station 1 103726 4,350.00 23001108 Automatic valve for Sunrise Plant 101739 1,976.43 23001121 A9135 Repair North APP bay door FS4 103889 2,500.00 23001136 A9324 Office supplies 103900 2,750.00
23000695 PD Motorcycle Repair 101855 787.52
23000879 A9082 Loader Rental for Street Dept. 100114 5,945.78 23000967 Boom Truck Repair 104181 4,439.70
23001008 Repairs in Unit 2M7619 101855 3,731.94
23001009 PD Motorcycle Repair Unit 2M7619 101855 3,731.94 23001014 Traffic Control Training 100114 3,166.25
23001018 A9157 Unit 505218 cooling system repair 100133 273.13 23001026 A9040 6 tires for police vehicles 100115 1,015.84

UNITED RENTALS

KINCAID INDUSTRIES INC

GRANITE CONSTRUCTION COMPANY

KINCAID INDUSTRIES INC

KINCAID INDUSTRIES INC

AL MILLER AND SONS ROOFING INC

KINCAID INDUSTRIES INC

CURTIS ROSENTHAL INC

TRIGG INDUSTRIES LLC

EAGLE SAFE SURFACES COLORADO INC

KINCAID INDUSTRIES INC

LY ENVIRONMENTAL INC

REFRIGERATION SUPPLIES DISTRIBUTOR
ENGIE SERVICES U.S. INC.

LY ENVIRONMENTAL INC

FACILITIES MAINTENENCE DESERT FIRE EXTINGUISHER CO INC

KINCAID INDUSTRIES INC

REFRIGERATION SUPPLIES DISTRIBUTOR

AL MILLER AND SONS ROOFING INC

KINCAID INDUSTRIES INC

KINCAID INDUSTRIES INC

KINCAID INDUSTRIES INC

NALCO COMPANY

KINCAID INDUSTRIES INC

WESTERN PUMP INC

PROFESSIONAL ASBESTOS REMOVAL

REFRIGERATION SUPPLIES DISTRIBUTOR

VFA INC

MOHAWK COMMERCIAL INC

LY ENVIRONMENTAL INC

REFRIGERATION SUPPLIES DISTRIBUTOR

OLLIN DOCK & DOOR INC

ODP BUSINESS SOLUTIONS

FLEET OPERATIONS JORDAN FREEMAN

UNITED RENTALS

ALTEC INC

JORDAN FREEMAN

JORDAN FREEMAN

UNITED RENTALS

PALM SPRINGS MOTORS

DANIELS TIRE SERVICE INC

Item 1E - Page 7
Purchase Orders
March 1, 2023 - March 31, 2023
Dept PO # Contract # PO Description Vendor PO Total
23001027 A9040 1 245/70R17 tire for stock 100115 139.41 23001028 A9153 9500 FS 5W20 Oil for Fleet Dept. 101542 1,490.04 23001029 A9157 Drive belt replacement on unit 201318 100133 4,397.26 23001035 Install radio to 2022 F- 250 X2 101486 765.12
23001052 A9040 Dismount/Mount 2 tires 100115 2,316.56
23001053 A9157 Exhaust nuts, exhaust gaskets, pipe & muffler assy 100133 1,151.36 23001056 A9040 4 tires for unit 998502 100115 957.91
23001069 A9040 Dismount/Mount 2 tires 100115 2,178.59
23001070 A9040 2 tires for unit 070908 100115 429.64
23001071 A9040 Four (4) tires for unit 800721 100115 575.01 23001072 A9040 Six (6) tires for unit 504212 100115 1,123.67 23001073 A9040 One (1) tire for stock 100115 139.41
23001074 A9040 Tires for stock 100115 200.85
23001075 A9296 Tow of unit 300215 103521 450.00
23001076 A9230 Alignment on unit 203514 100393 89.99
23001093 A9040 Four (4) tires for unit 2D4917 100115 672.86 23001099 A9190 emergency towing service for the Fire Dept. 100079 1,000.00 23001101 A9153 Bulk oil 101542 2,226.37
23001114 Air Conditioning Recover Machine 104000 9,340.88 23001122 A9040 Tires for unit 801216 100115 265.68
23001123 A9040 Dismount/Mount tires for unit 1E4318 100115 2,852.31 23001124 A9040 Stock tire 100115 162.93
23001125 A9040 Four (4) tires for stock 100115 875.54
23001126 A9157 Exhaust manifold for unit 203615 100133 2,449.56 23001127 A9190 Tow of unit 307505 100079 800.00
23001132 A9241 Autobody repair of PD unit 209721 104038 5,106.38 23001138 A9040 Four (4) wheel alignment unit 207017 100115 149.00 23001139 A9157 flat tire repair unit 1P5921 100133 24.95 23001140 A9230 Replacement of 4 windows 100393 952.00
23001030 A9192 No Trespassing Signs 100282 686.67
23001031 A9192 Citywide curb paint 100282 3,987.63
23001032 A9192 Citywide Stop Signs 100282 1,211.20
23001055 A9192 No Parking Signs 100282 192.19
23001128 A9192 SIGNS, SIGN MATERIALS, SIGN MAKING EQUIPMENT, AND
100282 3,067.90
DOWNTOWN MAINTENANCE 23001060 Trashcan Lids (Custom) 101401 9,808.49 *Please note Purchase Orders (POs) issued with contract numbers shown indicate an approved contract is being utilized. Therefore, the PO issued is an order against the contract.

INNOVATIVE EMERGENCY EQUIPMENT

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

PLAZA TOWING INC

DANIELS TIRE SERVICE INC

PALM SPRINGS MOTORS

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

PALM SPRINGS MOTORS

GERGIS YOUSEF

DANIELS TIRE SERVICE INC

MOHICA TOWING

SC COMMERCIAL LLC

ECH TOOLS LLC

DANIELS TIRE SERVICE INC

FORMS AND SURFACES INC

STREETS MAINTENANCE PACIFIC PRODUCTS AND SERVICES LLC

PACIFIC PRODUCTS AND SERVICES LLC

PACIFIC PRODUCTS AND SERVICES LLC

PACIFIC PRODUCTS AND SERVICES LLC

PACIFIC PRODUCTS AND SERVICES LLC

MOHICA TOWING

J & L AUTO BODY INC

DANIELS TIRE SERVICE INC

PALM SPRINGS MOTORS

GERGIS YOUSEF

DANIELS TIRE SERVICE INC

SC COMMERCIAL LLC

PALM SPRINGS MOTORS

Item 1E - Page 8

CITY COUNCIL STAFF REPORT
04/27/2023
SUBJECT:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,

CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE

VACANCY POSITION OF BUILDING OFFICIAL FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H) EFFECTIVE JANUARY 17, 2023.

RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED

ANNUITANT TO THE VACANCY POSITION OF BUILDING OFFICIAL FOR

THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION
21221(H) EFFECTIVE JANUARY 17, 2023.”

1. Authorize the City Manager to execute any documents necessary to effectuate the above actions.

2. Attachments
Item 1F

CITY COUNCIL STAFF REPORT
DATE: APRIL 27, 2023 CONSENT CALENDAR
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM

SPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED

ANNUITANT TO THE VACANCY POSITION OF BUILDING OFFICIAL

FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE
SECTION 21221(H) EFFECTIVE JANUARY 17, 2023
FROM: Scott C. Stiles, City Manager
BY: Stephanie George, Director of Human Resources
SUMMARY:

The City’s Building Official position became vacant as of January 10, 2023. In order to maintain services and to provide the critical function of Building Official, it is imperative to have management and day-to-day oversight of the department during the recruitment process to fill this position. After careful consideration of viable options within the City, it was determined that special qualifications were needed to specifically address those of building codes and as required of a Building Official. Terry Tatum, a former Building Official at the City of Palm Springs for the Building and Safety Department, has the necessary special qualifications to provide the day-to-day management and oversight of the Department during the recruitment process and until the position is filled. Terry was appointed by the City Manager and has worked as the Interim Building Official since January 17, 2023.

All current Retired Annuitants, with the exception of Terry, are considered “extra help” appointments and may be appointed by the City Manager under Government Code section 21224 for a limited duration. After further review and Human Resources audit of retired annuitants, this appointment, due to the current vacancy, is not applicable under Government Code section 21224 and instead falls under California Government Code section 21221(h). Under that provision, the appointment of a retired CalPERS annuitant to a vacant position requires approval of the City Council. Staff is seeking retroactive appointment by Council of Terry Tatum to Interim Building Official.

RECOMMENDATION:

1. Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED Item 1F - Page 1
City Council Staff Report
April 27, 2023 -- Page 2
Interim Building Official

ANNUITANT TO THE VACANCY POSITION OF BUILDING OFFICIAL FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H) EFFECTIVE JANUARY 17, 2023.”

2. Authorize the City Manager to execute any documents necessary to effectuate the above actions.

STAFF ANALYSIS:

With the vacancy of the City’s Building Official as of January 10, 2023, it is imperative to maintain department services and those of the Building Official during the recruitment process to fill this position. Government Code section 21221(h) states in part that an interim assignment of a retired annuitant with specialized skill may be made to fill the position while the City actively recruits the fill.
“Government Code section 21221, subdivision (h) provides that a governing body may appoint a retiree to a vacant position in an interim capacity while the agency is actively recruiting to fill the vacancy. The retired annuitant must have specialized skills necessary for the position or be employed in an emergency to prevent the stoppage of business. The appointment shall not exceed a combined total of 960 hours each fiscal year for all CalPERS employers for whom the retiree performs work. The compensation for the interim appointment shall not exceed the maximum monthly base salary paid to other employees performing comparable duties as listed on a publicly available pay schedule for the vacant position divided by 173.333 to equal an hourly rate. The retired annuitant may not receive any benefits, incentives, compensation in lieu of benefits, or any other forms of compensation in addition to the hourly rate. The retired annuitant must not have received unemployment insurance benefits arising out of post-retirement work for a CalPERS employer within the twelve months preceding the appointment.” Terry Tatum, a former Building Official for the City, has the necessary special qualifications related to the City’s Building and Safety Department as well as extensive knowledge of overall City building codes, processes, and regulatory programs. Terry Tatum will provide day-to-day management and oversight of the Department and act as the City Building Official during the recruitment process and until the position is filled.

Staff recommends appointment of Terry Tatum as Interim Building Official effective January 17, 2023 by City Council to comply with Government Code section 21221(h) until the position is filled.

ENVIRONMENTAL IMPACT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in Item 1F - Page 2
City Council Staff Report
April 27, 2023 -- Page 3
Interim Building Official
the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is exempt from CEQA pursuant to Section 15378(b)(5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT
There is no additional fiscal impact due to salary and benefit savings.

REVIEWED BY:

Department Director: Stephanie George
Deputy City Manager: Jeremy Hammond
City Manager: Scott Stiles
ATTACHMENTS:

A. Resolution
Item 1F - Page 3
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, APPOINTING A RETIRED

ANNUITANT AS AN INTERIM TO THE VACANT POSITION

OF BUILDING OFFICIAL FOR THE CITY OF PALM

SPRINGS UNDER GOVERNMENT CODE SECTION
21221(H) EFFECTIVE JANUARY 17, 2023
WHEREAS, Government Code section 21221(h) of the Public Employees’ Retirement Law permits the governing body to appoint a CalPERS retiree to a vacant position requiring specialized skills during recruitment for a permanent appointment, and provides that such appointment will not subject the retired person to reinstatement from retirement or loss of benefits so long as it is a single appointment that does not exceed 960 hours in a fiscal year; and
WHEREAS, the City Council desires to appoint Terry Tatum, a retired annuitant, as an interim appointment to the vacant position of Building Official under Government Code sections 21221(h) and 7522.56, effective January 17, 2023; and WHEREAS, an appointment under Gov. Code section 21221(h) requires the retiree is appointed into the interim appointment during recruitment for a permanent appointment; and
WHEREAS, the recruitment for a permanent replacement for this position is active and publicly posted; and
WHEREAS, Terry Tatum possesses the required specialized skills to perform the duties of interim Building Official; and
WHEREAS, the appointment shall end on June 30, 2023, or when a permanent Building Official is hired, whichever comes first; and
WHEREAS, this section 21221(h) appointment shall only be made once; and WHERAS, the appointment letter between Terry Tatum and the City has been reviewed by this body and is attached; and
WHEREAS, the employment shall be limited to 960 hours per fiscal year; and WHEREAS, the compensation paid to a retired annuitant cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and Item 1F - Page 4
WHEREAS, the fiscal year 2022-2023 minimum monthly base salary for this position is $9,378.00 and the hourly equivalent is $54.10, and the maximum monthly base salary for this position is $12,606.00 and the hourly equivalent is $72.73; and

WHEREAS, the hourly rate paid to Terry Tatum will be $72.73; and WHEREAS, Terry Tatum has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate.

THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:

RESOLVED, that the governing body of the City of Palm Springs hereby certifies the nature of the appointment of Terry Tatum as described herein and in the attached appointment letter, and that this appointment is necessary to fill the critically needed position of Building Official for the City of Palm Springs effective January 17, 2023 in order to provide leadership and continuity of the services and programs of the Department while the City is engaged in active recruitment to permanently fill the position.

ADOPTED THIS 27 DAY OF APRIL 2023

Scott C. Stiles, City Manager
ATTEST:

Brenda Pree, City Clerk

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )
Item 1F - Page 5
I, BRENDA PREE, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on this 6th day of April 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Brenda Pree, City Clerk
City of Palm Springs, California
Item 1F - Page 6

CITY COUNCIL STAFF REPORT
04/27/2023
SUBJECT:

APPROVE COOPERATIVE PURCHASE AGREEMENT 23C085 WITH TT FASTER

LLC, DBA FASTER ASSET SOLUTIONS FOR FLEET MANAGEMENT SOFTWARE IN AN AMOUNT NOT TO EXCEED $43,178.85
RECOMMENDATION:

In accordance with Palm Springs Municipal Code Section 7.09.010, “Cooperative Purchasing Programs,” approve Cooperative Purchase Agreement 23C085 (with TT FASTER LLC, dba FASTER Asset Solutions, in an amount not to exceed $43,178.85 beginning April 1, 2023, and continuing through March 31, 2026.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

Attachments
Item 1G

CITY COUNCIL STAFF REPORT
DATE: APRIL 27, 2023 CONSENT CALENDAR
SUBJECT: APPROVE COOPERATIVE PURCHASE AGREEMENT 23C085 WITH TT

FASTER LLC, DBA FASTER ASSET SOLUTIONS FOR FLEET

MANAGEMENT SOFTWARE IN AN AMOUNT NOT TO EXCEED
$43,178.85
FROM: Scott C. Stiles, City Manager
BY: David McAbee, Director of Public Works
SUMMARY:

This action will approve a three-year cooperative purchase agreement with TT FASTER LLC, dba FASTER Asset Solutions, in an amount not to exceed $43,178.85 for fleet management software.

RECOMMENDATION:

1. In accordance with Palm Springs Municipal Code Section 7.09.010, “Cooperative Purchasing Programs,” approve Cooperative Purchase Agreement 23C085 (Attachment A) with TT FASTER LLC, dba FASTER Asset Solutions, in an amount not to exceed $43,178.85 beginning April 1, 2023 and continuing through March 31, 2026.

2. Authorize the City Manager or designee to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

A copy of TT FASTER LLC, dba FASTER Asset Solutions, (FASTER) Public Integrity Disclosure form is included as Attachment B.

BACKGROUND:

Historically, staff has entered into annual contract service agreements with FASTER to provide Fleet Management Software services under the City Manager’s approval, since 2001. In accordance with Municipal Code Title modifications adopted by Ordinance in July of 2021, which predicates approval levels based upon the cumulative value of contracts and continuous purchases of the same goods or services, FASTER’s prior Item 1G - Page 1
City Council Staff Report
April 27, 2023 -- Page 2
Approve Cooperative Purchase Agreements with TT FASTER LLC, dba FASTER Asset Solutions expenditures combined with the proposed contractual expenditures identifies a cumulative expenditure in excess of the City Manager’s authority and requires City Council approval.

STAFF ANALYSIS:

Through Win National Purchasing Partners, FASTER was awarded contract #PS22100 for software licenses, software maintenance services, information technology training and professional services, and order level materials. This cooperative contract includes provisions that allow the awarded vendor to extend the same contract pricing to other public agencies. As such, pursuant to the provisions of the Procurement Ordinance,

7.09.010, the City Council may authorize fleet management software services under this cooperative pricing afforded through this cooperative contract.

This software will provide Fleet Operations with the following capabilities:
• Fleet specific maintenance program
• Preventative maintenance system and tracking
• Department of Transportation Inspection compliance tracking • AQMD & CARB emission tracking for permitted equipment • Mileage and hours tracking
• Parts, labor, & maintenance and repair tracking
• Depreciation tracking
• Work order entry and processing
• Fuel usage tracking
• Historical cost, parts, and utilized equipment tracking This contract is for an initial three-year term with fixed pricing for the first year and subject to an adjustment in years two and three. Staff recommends approval of Cooperative Purchase Agreement 23C085 with FASTER for a three-year term in the amount of $43,178.85 effective April 1, 2023 through March 31, 2026.

ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contract for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

Item 1G - Page 2
City Council Staff Report
April 27, 2023 -- Page 3
Approve Cooperative Purchase Agreements with TT FASTER LLC, dba FASTER Asset Solutions ALIGNMENT WITH STRATEGIC PLANNING:

Approval of this action supports City Council priority 3A, Community Infrastructure – Improve City Facilities.

FISCAL IMPACT:

Sufficient funds are budgeted and available in Fiscal Year 2022-23 in Fleet Operations Account 5106560-40105.

REVIEWED BY:

Department Director: David McAbee
Procurement and Contracting Manager: Kim Baker
Assistant City Manager: Teresa Gallavan
City Manager: Scott Stiles
ATTACHMENTS:

A. Agreement No. 23C085
B. Public Integrity Disclosure
Item 1G - Page 3

ATTACHMENT A

Item 1G - Page 4

COOPERATIVE PURCHASE OF FLEET MANAGEMENT SOFTWARE
AGREEMENT NO. 23C085
This Cooperative Purchase of Fleet Management Software Agreement (“Agreement”) is entered into by and between the City of Palm Springs, a California charter city and municipal corporation (“City”) and TT FASTER LLC, dba FASTER Asset Solutions, a Virginia corporation (“Contractor”). City and Contractor are sometimes individually referred to as “Party” or collectively as “Parties” in this Agreement.

1. Background.
a. This Agreement is made and entered into in reference to the competitively solicited Win National Purchasing Partners Contract # PS22100 (“Cooperative Agreement”).
b. The City desires to purchase a fleet management software system attached hereto as Attachment “A”, the content of which is incorporated by reference to this Agreement as if fully set out her in its entirety. c. Contractor desires to perform said services on the terms and conditions set forth in this Agreement.

2. Term. The term of this Agreement is three years beginning on April 1, 2023, continuing through March 31, 2026, unless extended by mutual written consent of the Parties.

3. Compensation and Payment. This Agreement is for an amount not to exceed $43,178.85, or $14,392.95 annually, subject to annual adjustments and approved amendments and changes. All pricing must be in accordance with the attached Quote, as shown as Attachment “B”, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety.

4. Appropriations. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council of City for each fiscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City.

5. Insurance. Contractor shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Attachment "C", incorporated herein by reference. If no insurance is required Attachment “C” will reflect that there are no requirements.

6. Indemnification. To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, Item 1G - Page 5
demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively “Claims”), including but not limited to Claims arising from injuries to or death of persons (Contractor’s employees included), for damage to property, including property owned by City, for any violation of any federal, state, or local law or ordinance or in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct committed by Contractor, its officers, employees, representatives, and agents, that arise out of or relate to Contractor’s performance of Services or this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability under this Agreement. Contractor’s indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final.

7. Notice. Any notice required under this Agreement must be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed, or hand delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows:

IF TO THE CITY: IF TO THE CONTRACTOR:

City of Palm Springs
Attn: Brenda Pree
Title: City Clerk
Address: 3200 E Tahquitz Canyon
Way, Palm Springs, CA 92262
Phone: (760) 323-8204
Fax: (760) 322-8332
TT FASTER LLC, dba FASTER
Asset Solution
Attn: Sue Smith
Title: Business Development
Manager
Address: 760 Lynnhaven Parkway,
Suite 203, Virginia Beach, CA 23452
Phone: (402) 305-5850

8. Compliance with Law. Contractor shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations when performing the Services. Contractor shall be liable for all violations of such laws and regulations in connection with this Agreement.

9. Changes. In the event any change or changes in the work is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, any additional fees. An amendment may be entered into:

Item 1G - Page 6
A. To provide for revisions or modifications to documents, work product, or Work, when required by the enactment or revision of any subsequent law; or B. To provide for additional work not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.

10.Termination Prior to Expiration of Term. City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. Where termination is due to the fault of Contractor and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City. Upon receipt of the notice of termination, Contractor shall immediately cease all Services except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer after such notice. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Services and shall not be entitled to damages or compensation for termination of Work. If the termination is for cause, the City shall have the right to take whatever steps it deems necessary to correct Contractor's deficiencies and charge the cost thereof to Contractor, who shall be liable for the full cost of the City's corrective action. Contractor may not terminate this Agreement except for cause, upon 30 days written notice to City.

11.Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin (i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city contracting

12.Entire Agreement. This Agreement, along with the Cooperative Agreement constitutes the entire agreement between the parties concerning the subject matter of this Agreement and supersedes all prior negotiations, arrangements, agreements and understandings, either oral or written between the parties. In the event of conflict or Item 1G - Page 7
inconsistency between this Agreement and the Cooperative Agreement, this terms and conditions in this Agreement shall prevail.
[Signature Page Follows]
Item 1G - Page 8

SIGNATURE PAGE TO COOPERATIVE PURCHASE OF FLEET MANAGEMENT

SOFTWARE AGREEMENT

BETWEEN THE CITY OF PALM SPRINGS

AND TT FASTER LLC, DBA FASTER ASSET SOLUTIONS
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By: _____________________________ By: _____________________________ Signature Signature
(2nd signature required for Corporation)
Date: ___________________________ Date: ___________________________ CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: _______ Item No. ________
APPROVED AS TO FORM: ATTEST:

By: _____________________________ By: _____________________________ City Attorney City Clerk
APPROVED:

By: _____________________________ Date: ____________________________ City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Item 1G - Page 9

ATTACHMENT A

SCOPE OF WORK
Item 1G - Page 10
OocuSign Einvelope : 832'0Q2FE-AF18410C-BE36-lC02BOCB6DB3 Contract umber: PS22 1 OD

ATT ACIHMENT A
to Master Price Agreement by and between VEINOOR and PURCHASER.

PIRODUCTS, SERVICES, SPECIIIPICATIONS ANO PRIICES
INFORMATION TEOHNOLOGY CITI SERVICES RELATED EQUIPMENT. & SUPPORT Plroduct Category IPercenlage (%) off ILisl Pirie&'
( OR fixed iprice ·r % ,off prici llQ
available)
ltffORMIATl:ON TECHNOLOGY MANIAGED SBRVICES
INIFORMIATl:ON TECHNOLOGY STAFFING & SERVICES
INIFORMIA TlON TECHNOLOGY RELATED SERVICES
OTH ER 12'.5%
Priaing1 contained! in tlliiiS Attaohment A shall be extended to all NPPGov members upon exeoution m tlil,e lntergovemmenta I Agreement

ATTACHMENT B

QUOTE / PRICING
Item 1G - Page 11

SOLUT'ION

PROPOSAL

FLEET MANAGEMENT SOFTWARE
pa nl!!I Martinez
City of Pa lm Springs
Quote ·I : 1A!tilv4
Quote Date: Mar 7, 20.23
Qu.ote Expires: Mar 16, 2023
Item 1G - Page 12
Quote
FASTER. Asset Soluti01ns ,Quote and Proposal
FAS1ER
Dan lel Ma rtl nez
~ eet •al nter\arKe a ager/ Ac
11:y of Palm Sprln~
FM"l'E'R' Asset Solut ions is please di to siubm lt our proposa I, lty of Palm Springs. CA, Win Na ior\al Purchaslng1 Partners Co , , art PS22100. FASTER has been In business. since 1'982 and provldes FiMlS systems to ol ,-es. cou ·,-es. states. unlve.rslt les, al rports.,. transit, public iutl lltles, and private oom,panies. FAS'TFJI: Is t he largest provider of fleet m anagem ent Information systems (Fi IS,), to munlcl pa governments In N'.o h America,. We also oelieve FAS'TFJI: Is a,superlor c:holce because of m e f olio ·ng key strateg ic dlffereoces In our com pany.

The M'ost Exp er,lenced Staff in th e• Industry.

Seventy percent o :.tSTER"s technical staff have been w ith us for more t han 1•0• years. Reference ch e()ks will also reveal ·t hat no other vendlor offers , e le,.,.el of professlor\al techni ca I su,pp ort staff a , d reSiponsiveness as FASff.R. This results in a better lm plementa • n experienoe along1 · , s,uperior ongol ng s,upport. w hich u ltJmately res,u Its in oetter system utlllza ,-on and R.01 FASTER Invests In tihe l ongi-Ter.m:

No otl-ler systems provider offers better syst ems longe,..lt?( or a more adva oed and stable system. or nearly ,4Q, years now w:e have oontl nuouS:ly im,pr oved our system rough three g;eneraliions. of tech nology. FASTER· Web is our latest release and lndludes ti-le a , I lit?,' to deploy as a cloud-based or on-premises system and Integrat e easily with otl-ler software t hrough API technology.

We a re ~roduct and Serv.lce• i:ocusedt:

I e,ly the most lm,porta nt di ·nroon o our com pany Is t hat FASJER Is product a d servloefuoused. Our strategy t o-continual reinvest In our procfucts. solutions. and staff, al lows us to buUdl a rei:,utat lon with our customers and partners to have lncfustry leadlng1 soltwa re a di the most resp onsive and kno ed:geable support team in t he as.set mar\ag,ement Sipace.

Thank you for , e opportunity to earn your business. Ih here Is any additional Information we can pro'o'lde. or questions w.e can a swer, p ease d:on"t i-.es· · e to let us know.

Sincerely.

FAS1EJI Asset Solution•
FASIDasset com I .l..lneclin I f acet>P<lk
tZJfii#:1
Sales®,fasteras;set.com
75 7 .. 6-23 .. 1700
Adam Toloert
ad'[email protected]
Item 1G - Page 13
F-AS.TERM'Set Solut'lons
760 Ly-nnhaven kwy. Suite 203
Virg inia Beach. VA 23452
United Sta1.-es
T: 402305585 0
Prepared f,ot City of Palm Springs
Dan i~I ManinN
425 _ Civic Dt'ive
Palm Spri rtgs. CA 92262
United Sta1.-es
T: (760) 32.3-8168
E: dani el.m ani nez@J)illmS1prin9,sca,.gov
Quote#
Date
Expires
contact
Quote
1,198 V4
Mar7.2023
Ma.-26.2023
Adam Tolbert

ACCEPT QUOTE
City of Pal1m Spri1n,gs, CA, Win National Purchasing Partn,e1rs Co,ntract PS22100
FASTER.Wirn
Annual Fees
Hem
SUIPPORT and FASTER wtn ANNUAL SIJI P·PORT & MAJINIENANCE MAINT1ENANICIE
IFASTIER Win annual support and main1.-enante fee
.,......lfa FAS.TEIR Web migratiOn contract is signed within 3 montlils of exea.itiOn of this contract. the full $14,392.95 wi II l>e credited towards the m igrat,ion.
fASTiER (Cooe: 001A)
Plea~ contact us lfy-ou ha,,,-e any questions.

Cos:t B,rea'kdown
category
SUPP:QR.T and MAJ Ef'/IANCE
rot:al
FAS1ER
FASTER.MSiH ~ - Quotl! • 1-4!1! "1"4
Tota l Annual Suppmrit
Andi Ma intenanc;e $14,39.2;95 USO

ACCEPT QUOTE
Annual Fees
$14.192:.~5
$14.39!2.95 USD
3/~

ATTACHMENT C
Item 1G - Page 14
Quote
• Na ·onal Pur'diasing! Parttiers Contract# PS2211l0
• PA YIM N I Eti:MS:
• Payment in full due at purchase.

FASTER.As.Yt SioaiJtiau, .. Quote• 1-49! 'il4 4/4

INSURANCE REQUIREMENTS

INSURANCE

1. Procurement and Maintenance of Insurance. Contractor shall procure and maintain public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor’s performance under this Agreement. Contractor shall procure and maintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement. Contractor shall also carry workers’ compensation insurance in accordance with California workers’ compensation laws. Such insurance shall be kept in full force and effect during the term of this Agreement, including any extensions. Such insurance shall not be cancelable without thirty (30) days advance written notice to City of any proposed cancellation. Certificates of insurance evidencing the foregoing and designating the City, its elected officials, officers, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Contractor’s obligation to indemnify City, its elected officials, officers, agents, employees, and volunteers.

2. Minimum Scope of Insurance. The minimum amount of insurance required under this Agreement shall be as follows:

1. Comprehensive general liability and personal injury with limits of at least one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two million dollars ($2,000,000) general aggregate;

2. Automobile liability insurance with limits of at least one million dollars ($1,000,000.00) per occurrence;

3. Professional liability (errors and omissions) insurance with limits of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate is:
_________ required
___X____ is not required;

4. Workers’ Compensation insurance in the statutory amount as required by the State of California and Employer’s Liability Insurance with limits of at least one million dollars $1 million per occurrence. If Contractor has no employees, Contractor shall complete the City’s Request for Waiver of Workers’ Compensation Insurance Requirement form.

Item 1G - Page 15

3. Primary Insurance. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary with respect to the City and its respective elected officials, officers, employees, agents, and volunteers. Any insurance or self-insurance maintained by City and its respective elected officials, officers, employees, agents, and volunteers shall be in excess of Contractor’s insurance. For Workers’ Compensation and Employer’s Liability Insurance only, the insurer shall waive all rights of subrogation and contribution it may have against City, its elected officials, officers, employees, agents, and volunteers only as respects the Contractor’s negligence.

5. Sufficiency of Insurers. Insurance required in this Agreement shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best’s Key Rating of B++, Class VII, or better, unless otherwise acceptable to the City.

6. Verification of Coverage. Contractor shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, affecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. Additional insured endorsements are not required for Errors and Omissions and Workers’ Compensation policies.

Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved blanket Additional Insured Endorsement with the following endorsements stated on the certificate or equivalent policy approved wording:

A. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured…” ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

B. "This insurance is primary over any insurance or self-insurance the City may have..." ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

C. "Should any of the above-described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, “endeavor to” mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out.

Item 1G - Page 16
D. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers as respects the negligence of the Contractor.

In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the certificates of insurance.

All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Contractor’s obligation to provide them.

7. Deductibles and Self-Insured Retentions. Contractor guarantees payment of all deductibles and self-insured retentions.

8. Severability of Interests (Separation of Insureds). This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer’s liability.

Item 1G - Page 17

ATTACHMENT B
Item 1G - Page 18
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

(Revised 09 13 18)

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principle Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity _________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
_________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
_________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
TT FASTER LLC dba FASTER Asset Solutions
760 Lynnhaven Pkwy, Suite #203, Virginia Beach, VA 23452 none
Delaware
President
Mitch Skyer
Item 1G - Page 19
I
✓
✓
-
✓
J
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE FORM APPLICANT DISCLOSURE FORM

(Revised 09 13.18)

7.  Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity

EXAMPLE
JANE DOE
[name of owner/investor]
50%, ABC COMPANY, Inc.
[percentage of beneficial interest in entity
and name of entity]
A.
[name of owner/investor]             [percentage of beneficial interest in entity and name of entity]
B.
[name of owner/investor]              [percentage of beneficial interest in entity and name of entity]
C.
[name of owner/investor]              [percentage of beneficial interest in entity and name of entity]
D.
[name of owner/investor]              [percentage of beneficial interest in entity and name of entity]
E.
[name of owner/investor]        [percentage of beneficial interest in entity and name of entity]
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name, Title Date Mitch Skyer, President 2/10/2023
Transit Technologies LLC 100%
Item 1G - Page 20

CITY COUNCIL STAFF REPORT
04/27/2023
SUBJECT:

APPROVE AGREEMENT NO. 23C078 WITH QUINN COMPANY DBA QUINN

POWER SYSTEMS FOR EMERGENCY GENERATOR MAINTENANCE SERVICES RECOMMENDATION:

Approve Cooperative Purchase Agreement 23C078 with Quinn Company dba Quinn Power Systems, to provide emergency generator maintenance services in an amount not to exceed $175,000 for the initial three-year term beginning May 1, 2023, and continuing through April 30, 2026, with two one-year extension options at the City’s sole discretion.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

Attachments
Item 1H

CITY COUNCIL STAFF REPORT
DATE: APRIL 27, 2023 CONSENT CALENDAR
SUBJECT: APPROVE AGREEMENT NO. 23C078 WITH QUINN COMPANY DBA

QUINN POWER SYSTEMS FOR EMERGENCY GENERATOR

MAINTENANCE SERVICES
FROM: Scott C. Stiles, City Manager
BY: David McAbee, Director of Public Works
SUMMARY:

This action will approve Cooperative Purchase Agreement 23C078 with Quinn Company dba Quinn Power Systems, in the amount of $175,000 for emergency generator maintenance services.

RECOMMENDATION:

1. Approve Cooperative Purchase Agreement 23C078 with Quinn Company dba Quinn Power Systems, to provide emergency generator maintenance services in an amount not to exceed $175,000 for the initial three-year term beginning May 1, 2023 and continuing through April 30, 2026, with two one-year extension options at the City’s sole discretion; and,

2. Authorize the City Manager or designee to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

According to the Public Integrity Disclosure form (Attachment B), Quinn Company dba Quinn Power Systems is a corporation and registered in the State of Delaware.

BACKGROUND:

The City currently owns and maintains 13 emergency back-up generators supporting various locations citywide such as the Airport, Fire Stations, and the Police Department.

These generators require routine maintenance, testing and repair to ensure they are operable during a power outage. This contract will allow a routine preventative maintenance program to be initiated to include repairs as needed.

Item 1H - Page 1
City Council Staff Report
April 27, 2023 -- Page 2
Approve Cooperative Purchase Agreement with Quinn Company STAFF ANALYSIS:

In accordance with City of Palm Springs Municipal Code Section 7.09.010, “Cooperative Purchasing Programs,” the Department of Maintenance and Facilities is proposing to enter into a three-year Cooperative Purchase Agreement with two one-year extension options for generator repair services through Quinn Company, under Sourcewell Cooperative Contract 092222-CAT.

The contract with Quinn Company is an on-call, as-needed type contract. The amount of the contract is based on the budgeted amount and anticipated needs determined by the department. This contract is for three years with the option to renew for two additional one-year periods. The unit pricing is fixed for the initial three-year term.

Staff recommends approval of Cooperative Purchase Agreement No. 23C078 with Quinn Company, in the amount of $175,000 effective May 1, 2023, continuing through April 30, 2026.

ENVIRONMENTAL ASSESSMENT:

Type The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contract for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

ALIGNMENT WITH STRATEGIC PLANNING:

Approval of this action supports City Council priority 3A, Community Infrastructure – Improve City Facilities.

FISCAL IMPACT:

Sufficient funds are budgeted and available in Fiscal Year 2022-23 in Fleet Operations Account 5106560-50105.

Item 1H - Page 2
City Council Staff Report
April 27, 2023 -- Page 3
Approve Cooperative Purchase Agreement with Quinn Company REVIEWED BY:

Public Works Director: David McAbee
Procurement and Contracting Manager: Kim Baker
Assistant City Manager: Teresa Gallavan
City Manager: Scott Stiles
ATTACHMENTS:

A. Agreement No. 23C078
B. Public Integrity Disclosure
Item 1H - Page 3

ATTACHMENT A

Item 1H - Page 4
Revised 2.9.22 Page 1 of 12
COOPERATIVE PURCHASE AGREEMENT 23C078

EMERGENCY GENERATOR MAINTENANCE SERVICES
SOURCEWELL CONTRACT 092222-CAT
This Cooperative Purchase of Emergency Generator Maintenance Services Agreement (“Agreement”) is entered into by and between the City of Palm Springs, a California charter city and municipal corporation (“City”) and QUINN COMPANY DBA QUINN POWER SYSTEMS, a California corporation with its principal place of business at 656 E. La Cadena Drive, Riverside, CA 92507 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” or collectively as “Parties” in this Agreement.

1. BACKGROUND.
a. This Agreement is made and entered into in reference to the competitively solicited Sourcewell Contract No. 092222-CAT with Contractor (“Cooperative Agreement”).
b. The City desires to obtain emergency generator maintenance services attached hereto as Attachment “A”, the content of which is incorporated by reference to this Agreement as if fully set out her in its entirety. c. Contractor desires to perform said services on the terms and conditions set forth in this Agreement.

2. TERM. The term of this Agreement is three years, commencing on May 1, 2023, and ending on April 30, 2026. The parties may mutually extend the term of this Agreement for up to two additional one-year periods (“Option Period(s)”), provided, the parties do so in writing prior to the expiration of the original term of the then-current Option Period.

3. COMPENSATION AND PAYMENT. This Agreement is for an amount not to exceed $175,000.00, subject to approved amendments and changes. All pricing must be in accordance with the attached Quote, as shown as Attachment “A”, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety.

4. APPROPRIATIONS. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council of City for each fiscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City.

5. INSURANCE. Contractor shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Attachment "B", incorporated herein by reference. If no insurance is required Attachment “B” will reflect that there are no requirements.

6. INDEMNIFICATION. To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, Item 1H - Page 6
Revised 2.9.22 Page 2 of 12
demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively “Claims”), including but not limited to Claims arising from injuries to or death of persons (Contractor’s employees included), for damage to property, including property owned by City, for any violation of any federal, state, or local law or ordinance or in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct committed by Contractor, its officers, employees, representatives, and agents, that arise out of or relate to Contractor’s performance of Services or this Agreement.

This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability under this Agreement. Contractor’s indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final.

7. NOTICE. Any notice required under this Agreement must be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed, or hand delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows:

To City: City of Palm Springs
Attention: City Manager/ City Clerk
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262
To Contractor: Quinn Company dba Quinn Power Systems
Attention: Oscar Rodriquez
656 E. La Cadena Drive
Riverside, CA 92507

8. Compliance with Law. Contractor shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations when performing the Services. Contractor shall be liable for all violations of such laws and regulations in connection with this Agreement.

9. Changes. In the event any change or changes in the work is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, any additional fees. An amendment may be entered into.
a. To provide for revisions or modifications to documents, work product, or Work, when required by the enactment or revision of any subsequent law; or Item 1H - Page 7
Revised 2.9.22 Page 3 of 12
b. To provide for additional work not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.

10. Termination Prior to Expiration of Term. City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. Where termination is due to the fault of Contractor and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City. Upon receipt of the notice of termination, Contractor shall immediately cease all Services except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer after such notice. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Services and shall not be entitled to damages or compensation for termination of Work. If the termination is for cause, the City shall have the right to take whatever steps it deems necessary to correct Contractor's deficiencies and charge the cost thereof to Contractor, who shall be liable for the full cost of the City's corrective action. Contractor may not terminate this Agreement except for cause, upon 30 days written notice to City.

11. Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin (i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to nondiscrimination in city contracting.

12. Compliance with Economic Sanctions in Response to Russia’s Actions in Ukraine.

When funding for the services is provided, in whole or in part, by an agency controlled of the State of California, Consultant shall fully and adequately comply with California Executive Order N-6-22 (“Russian Sanctions Program”). As part of this compliance process, Consultant shall also certify compliance with the Russian Sanctions Program by completing the form located in Attachment “C” (Russian Sanctions Certification), attached hereto and incorporated herein by reference. Consultant shall also require any Item 1H - Page 8
Revised 2.9.22 Page 4 of 12
subconsultants to comply with the Russian Sanctions Program and certify compliance pursuant to this Section.

13. Entire Agreement. This Agreement, along with the Cooperative Agreement constitutes the entire agreement between the parties concerning the subject matter of this Agreement and supersedes all prior negotiations, arrangements, agreements and understandings, either oral or written between the parties. In the event of conflict or inconsistency between this Agreement and the Cooperative Agreement, this terms and conditions in this Agreement shall prevail.
[SIGNATURES ON NEXT PAGE]
Item 1H - Page 9
Revised 2.9.22 Page 5 of 12

SIGNATURE PAGE TO COOPERATIVE PURCHASE OF EMERGENCY GENERATOR

MAINTENANCE SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PALM

SPRINGS AND QUINN COMPANY DBA QUINN POWER SYSTEMS
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By: _______________________________________ By: _________________________________________ Signature Signature (2nd signature required for Corporations) Date: Date:

CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: ___________________ Item No. ___________
APPROVED AS TO FORM: ATTEST:

By: ___________________________ By: _______________________________ City Attorney City Clerk
APPROVED:

By: _______________________________ Date:

City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Item 1H - Page 10
Revised 2.9.22 Page 6 of 12
ATTACHMENT “A”

SCOPE OF WORK
AND

QUOTE / PRICING
Item 1H - Page 11
Revised 2.9.22 Page 7 of 12
The scope of the services will be as outlined in the Sourcewell Contract 092222-CAT and on the attached (12) maintenance agreements.

Contractor will provide maintenance services to the equipment as specified on the attached maintenance agreements.

The following prices will remain firm for the initial three year term.

No. Location Annual Amount Quantity Subtotal
1 City Yard Gen #1 $3,564.00 3 $10,692.00
2 Fire Station #2 $3,996.00 3 $11,988.00
3 City Hall Dog Parg Gen #3 $3,827.00 3 $11,481.00
4 City Hall Volvo Gen #4 $4,749.00 3 $14,247.00
5 Fire Station #5 $2,986.00 3 $8,958.00
6 Fire Station #4 Gen #6 $3,989.00 3 $11,967.00
7 Fire Station #1 Gen #7 $3,624.00 3 $10,872.00
8 Leisure Center Gen #8 $3,893.00 3 $11,679.00
9 Fire Station #3 Gen #9 $2,986.00 3 $8,958.00
10 Edmun Hill Site #F $3,572.00 3 $10,716.00
11 Convention Center $4,011.00 3 $12,033.00
12 Police Department $4,827.00 3 $14,481.00
13 Palm Springs International
Airport $6,921.00 3 $20,763.00
TOTAL $158,836.00
Item 1H - Page 12
Customer # : 0053266
Agreement # : 6236
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs
hereinafter referred to as "OWNER".

RECITALS:
1 . Quinn is a factory authorized Caterpillar dealer.
2 . Owner owns certain equipment and Owner desires to retain Quinn to perform periodic preventive maintenance on such equipment, and Quinn is willing to perform such periodic preventive maintenance, on the terms and subject to the conditions set forth in this Agreement.

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

Cummins NRT0-6-B1-G,60kW, SN 687470
All of the above-described item(s) are hereinafter collectively referred to as "the Equipment" and covered under this agreement.
2 . Term. Starting from: to
above and shall continue until the end of the coverage term as stated above or terminated by either party giving the other party thirty (30) days written notice of termination. The provisions of this Agreement relating to indemnification and limitation of Quinn’s liability shall survive any termination of this Agreement. 3 . The Services. Owner hereby engages Quinn to render certain maintenance services to the Equipment during the term of this Agreement as indicated below and described on Exhibit "A" attached hereto ("CSA PM LEVEL DESCRIPTIONS"-Page 3). Additional PM coverage may be added anytime at customer's request.

PM
PM
PM Level 5 - Load Bank 2 hours test duration One (1) visit per year.

PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

Engine Oil, Oil Filter(s), Fuel Filter(s). Air Filters are not included (additional cost if needed) This agreement is continuous until cancelled or non-renewed and shall commence on the date first written

GUARANTEED PERFORMANCE
One (1) visit per year.
5/1/2023
3/28/2023
Level 1 - Multi Point Inspection Three (3) visits per year.

Level 2 - Annual Service
4/30/2026
included in PM 2
$950.00

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$1,317.00
$1,297.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.

Item 1H - Page 13
Customer # : 0053266
CONT. Agreement # : 6236
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

Total fee excluding optional LOADBANK TEST: I Accept [ ] initial Total fee including optional LOADBANK TEST: I Accept [ ] initial Quinn will invoice Owner in accordance with provisions of this Agreement, including all taxes, after each visit and Owner will pay each invoice within thirty (30) days of receipt. A service charge of one and one half percent (1.5%) per month (18% per annum) will accrue on any invoice that remains unpaid for more than thirty (30) days.

Charges for labor performed after the first year of this Agreement shall be adjusted to reflect changes in Quinn’s standard labor charges as in effect from time to time. At each twelve (12) month interval after the date on this document a 3% to 5% increase may be effective. If Quinn personnel arrive at the job site to perform the Maintenance Services, and are prevented from doing so through no fault of Quinn, Owner will be charged for the serviceman’s time and mileage in each such instance.

This Maintenance Agreement includes travel and mileage charges to and from the job site during normal business hours Weekend and Off-Hours requests will incur additional Labor Charges according to Exhibit "B" Parts are estimated at time of quote and price may be subject to change at time of service. 5 .

Standards of Performance. Quinn shall perform the Maintenance Services in accordance with the standard of care customarily employed in the heavy equipment maintenance industry. Quinn will cooperate with Owner in scheduling performance of the Maintenance Services and Quinn will perform the Maintenance Services in a manner to minimize interference with the Owner’s normal business operations to the extent reasonably possible. 6 .

Limited Duty and Liability. It is expressly agreed that the responsibility and liability of Quinn is strictly limited to performance of the Maintenance Services on the Equipment. Quinn has no responsibility or liability for failure to discover actual or potential problems in the condition or operation of the Equipment. Quinn makes no representations, warranties, or guaranties concerning the Equipment or the operation of the Equipment.

Quinn shall have no liability for any consequential damages or lost profits suffered or incurred by Owner. It is expressly agreed that the total liability of Quinn to Owner whether such liability is based upon breach of contract, tort, or any other theory, shall be limited to an amount equal to the total fee payable by Owner to Quinn during the twelve (12) month period prior to such claim. It is further understood by Owner that Quinn would not enter into this Agreement or perform the Maintenance Services without obtaining the benefit of the above-described limitation on Quinn’s liability to Owner.
7 .

General Provisions. This Agreement sets forth the entire agreement of the parties hereto concerning the subject matter of this Agreement. This Agreement may only be modified or amended by an agreement in writing executed by each of the parties hereto.

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Owner: City of Palm Springs
City of Palm Springs
BY: _________________________________
TITLE: _________________________________
PO #: _________________________________
Date: _________________________________
$3,564.00
3/28/2023
$2,614.00

Item 1H - Page 14
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "A" Agreement # : 6236
PM Level 1 Multi Point Inspection <-----COVERED PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

PM Level 4 Minor Inspection * Lubricate all components for proper operation as needed. * Perform general walk around inspection of unit. * Check plug connections, if equipped. * Fluid levels are spot checked for correct operating range. * Check door closure, locking bars and handle mechanism for proper operation. * Inspect air filter element. * Check exercise timer if equipped. * Fuel tank/engine fuel line fittings are inspected for leaks and tighten as required. * Perform transfer test of ATS under load when authorized by site personnel. * Coolant hoses inspected for brittleness, leaks, cracks, and weakness. * Check all components/timers for proper operation and sequencing. * Engine cranking batteries will be tested under start up load for voltage drop. * Check main power connections for heat build-up with infra-red gun or provide * Jacket water heater element & thermostats are checked for proper operation. optional PM Infra-Red scan. * Engine drive belts inspected for proper tension and condition. * Timers reset to customer specifications and placed in automatic mode. * Control panel instruments checked for proper operation. * Return unit back to original mode of operation. * Unit is run for 10 minutes, under no load. * Submit report to customer. * Return unit back to original mode of operation. PM Level 17 - Infra-Red Thermography Inspection * Submit report to customer. * Problems can develop when electrical components generate excessive heat PM Level 5 - Loadbank Test due to deterioration, loose connections, or overloads. An Infra-Red inspection * Connect resistive load bank as applicable to generator. is recommended to be performed on all of the following areas: generator output * Run Test with requested load for 2 hours test duration connections, cables, bus, and generator breakers, while system is energized. * Record reading every 15 minutes at 100% of name plate rating for above duration Inspection consist of:
0 * Set-up of Thermo graphic Imaging Infra-Red camera.
0 * Conduct infre-red scanning inspection.
* Disconnect load bank from unit. * High resolution photographs will accompany recommendations for corrective * Return unit back to original mode of operation. action or repair, and will assist overall as a critical part of any complete * Provide recommendation based on test results. predictive or conditional based maintenance program. * Submit report to customer. * Submit report to customer after technical review has been completed.

PM Level 22 - UPS Service
* Draw fuel sample from fuel tank & submit to lab for analysis during PM Sevices * Services include manufacturer recommended equipment service & inspection * Provide report to customer. for ir and rotary type systems * Performance will be based upon the specific manufacturer scopes of work * Restores fuel to optimum condition by eliminating entrained & suspended contaminants and whether or not the equipment is energized or de-energized. * All particulates filtered down to 10 microns * All services are performed only as unit is equipped and as our technician is * Removal & disposal of all bottom water, kills bacteria & fungus, apply diesel treatment authorized. * Provide report to customer. * Submit report to customer.

PM Level 10 - Megohmmeter Alternator Winding
* This test should be performed as part of periodic maintenance in order to detect the deterioration of the winding insulation.
* Perform megohmmeter test on generator winding and measure winding insulation resistance.
* Submit report to customer.
<-----COVERED
CSA & SUPPORT SERVICES (800) 789-9774
PM Level 9 - Fuel Polishing
PM Level 8 - Fuel Sampling <----- COVERED

CSA PM LEVEL DESCRIPTIONS

Item 1H - Page 15
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "B" Agreement # : 6236
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

Sales Representative…………………………………………………Valerie Jimenez
Service Manager………………………………………………………Rick Torres
CSA Coordinator..…………….…………………………………. Alyssa Rodriguez
After hours, Saturdays, Sundays and holidays, call ….….…………………………….

Standard rate: (7:00AM to 03:30PM per hour – Shop
Monday through Friday excluding Holidays) per hour – Field Overtime rate : (after 03:30PM and per hour – Shop
Saturdays/Holidays) per hour – Field
Premium time : (over 12 hours per per hour – Shop
day or Sunday) per hour – Field
Travel (truck charges) Travel Time @ Hourly Rate
$276.00 $414.00
$276.00 $414.00
$207.00
$138.00 $207.00
$207.00 $310.50
$207.00 $310.50
(951) 712-7259
(562) 463-6004
All call outs requested OFF normal business hours; Monday through Friday, Saturdays, Sundays, and Holidays will be required to pay an hourly minimum of four (4) hours according to the prevailing billable rates within Exhibit "B". The above discounted labor rates will remain in effect until annual addendum review or upon termination of this agreement as covered in paragraph 2 under the general agreement terms. 656 E. La Cadena Drive, Riverside, CA 92507

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day,

EMERGENCY NUMBERS
CSA & SUPPORT SERVICES (800) 789-9774
(951) 774-3239 x2309
(951) 686-2131
EFFECTIVE JANUARY 01, 2020
7 days a week with a response time of 4 hours or less.
(800) 789-9774
CONTRACT CUSTOMER LABOR RATE ARE AS FOLLOWS:

CONTRACT RATE STANDARD RATE
$138.00
Customer Support Agreement Contact Info

Item 1H - Page 16
Customer # : 0053266
EXHIBIT "C" Agreement # : 6236
Customer: City of Palm Springs Date:

Address: 459 N Civic Dr Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Daniel Martinez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level1
MultiPoint
Inspection
PM Level 2
Annual
Service
PM Level 5
Loadbank Test
ANNUAL
COST
City Yard Gen #1
Cummins NRT0-6-B1-G, SN 687470 LABOR: $1,242.00 $759.00 $0.00 $0.00 $950.00 $0.00 $0.00 $0.00 $0.00 #1: 459 N Civic Dr, Palm Springs CA EST. PARTS: $75.00 $538.00 $0.00 Fire Station #2
City Hall Dog Park Gen #3
City Hall Volvo Gen #4
Fire Station #5 Gen #5
Fire Station #4 Gen #6
Fire Station #1 Gen #7
Leisure Center Gen #8
Fire Station #3 Gen #9
Edmund Hill Site #F
Convention Center
Police Department
Note: Parts are estimated at time of quote and price may be subject to change at time of service. $3,564.00
$1,317.00 $1,297.00 $0.00 $0.00 $950.00 $0.00 $0.00 $0.00 $0.00 $3,564.00 760-322-8348
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
3/28/2023
$3,564.00

Item 1H - Page 17
Customer # : 0053266
Agreement # : 6236
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs
hereinafter referred to as "OWNER".

RECITALS:
1 . Quinn is a factory authorized Caterpillar dealer.
2 . Owner owns certain equipment and Owner desires to retain Quinn to perform periodic preventive maintenance on such equipment, and Quinn is willing to perform such periodic preventive maintenance, on the terms and subject to the conditions set forth in this Agreement.

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

Please see complete list of EQUIPMENT on Exhibit C ('PREVENTIVE MAINTENANCE SCHEDULE' - Page 5) All of the above-described item(s) are hereinafter collectively referred to as "the Equipment" and covered under this agreement.
2 . Term. Starting from: to
above and shall continue until the end of the coverage term as stated above or terminated by either party giving the other party thirty (30) days written notice of termination. The provisions of this Agreement relating to indemnification and limitation of Quinn’s liability shall survive any termination of this Agreement. 3 . The Services. Owner hereby engages Quinn to render certain maintenance services to the Equipment during the term of this Agreement as indicated below and described on Exhibit "A" attached hereto ("CSA PM LEVEL DESCRIPTIONS"-Page 3). Additional PM coverage may be added anytime at customer's request.

PM
PM
PM Level 5 - Load Bank 2 hours test duration One (1) visit per year.

PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

Engine Oil, Oil Filter(s), Fuel Filter(s). Air Filters are not included (additional cost if needed) This agreement is continuous until cancelled or non-renewed and shall commence on the date first written

GUARANTEED PERFORMANCE
One (1) visit per year.
5/1/2023
3/28/2023
Level 1 - Multi Point Inspection Three (3) visits per year.

Level 2 - Annual Service
4/30/2026
included in PM 2
$1,300.00

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$1,317.00
$1,379.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.

Item 1H - Page 18
Customer # : 0053266
CONT. Agreement # : 6236
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

Total fee excluding optional LOADBANK TEST: I Accept [ ] initial Total fee including optional LOADBANK TEST: I Accept [ ] initial Quinn will invoice Owner in accordance with provisions of this Agreement, including all taxes, after each visit and Owner will pay each invoice within thirty (30) days of receipt. A service charge of one and one half percent (1.5%) per month (18% per annum) will accrue on any invoice that remains unpaid for more than thirty (30) days.

Charges for labor performed after the first year of this Agreement shall be adjusted to reflect changes in Quinn’s standard labor charges as in effect from time to time. At each twelve (12) month interval after the date on this document a 3% to 5% increase may be effective. If Quinn personnel arrive at the job site to perform the Maintenance Services, and are prevented from doing so through no fault of Quinn, Owner will be charged for the serviceman’s time and mileage in each such instance.

This Maintenance Agreement includes travel and mileage charges to and from the job site during normal business hours Weekend and Off-Hours requests will incur additional Labor Charges according to Exhibit "B" Parts are estimated at time of quote and price may be subject to change at time of service. 5 .

Standards of Performance. Quinn shall perform the Maintenance Services in accordance with the standard of care customarily employed in the heavy equipment maintenance industry. Quinn will cooperate with Owner in scheduling performance of the Maintenance Services and Quinn will perform the Maintenance Services in a manner to minimize interference with the Owner’s normal business operations to the extent reasonably possible. 6 .

Limited Duty and Liability. It is expressly agreed that the responsibility and liability of Quinn is strictly limited to performance of the Maintenance Services on the Equipment. Quinn has no responsibility or liability for failure to discover actual or potential problems in the condition or operation of the Equipment. Quinn makes no representations, warranties, or guaranties concerning the Equipment or the operation of the Equipment.

Quinn shall have no liability for any consequential damages or lost profits suffered or incurred by Owner. It is expressly agreed that the total liability of Quinn to Owner whether such liability is based upon breach of contract, tort, or any other theory, shall be limited to an amount equal to the total fee payable by Owner to Quinn during the twelve (12) month period prior to such claim. It is further understood by Owner that Quinn would not enter into this Agreement or perform the Maintenance Services without obtaining the benefit of the above-described limitation on Quinn’s liability to Owner.
7 .

General Provisions. This Agreement sets forth the entire agreement of the parties hereto concerning the subject matter of this Agreement. This Agreement may only be modified or amended by an agreement in writing executed by each of the parties hereto.

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Owner: City of Palm Springs
City of Palm Springs
BY: _________________________________
TITLE: _________________________________
PO #: _________________________________
Date: _________________________________
$3,996.00
3/28/2023
$2,696.00

Item 1H - Page 19
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "A" Agreement # : 6236
PM Level 1 Multi Point Inspection <-----COVERED PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

PM Level 4 Minor Inspection * Lubricate all components for proper operation as needed. * Perform general walk around inspection of unit. * Check plug connections, if equipped. * Fluid levels are spot checked for correct operating range. * Check door closure, locking bars and handle mechanism for proper operation. * Inspect air filter element. * Check exercise timer if equipped. * Fuel tank/engine fuel line fittings are inspected for leaks and tighten as required. * Perform transfer test of ATS under load when authorized by site personnel. * Coolant hoses inspected for brittleness, leaks, cracks, and weakness. * Check all components/timers for proper operation and sequencing. * Engine cranking batteries will be tested under start up load for voltage drop. * Check main power connections for heat build-up with infra-red gun or provide * Jacket water heater element & thermostats are checked for proper operation. optional PM Infra-Red scan. * Engine drive belts inspected for proper tension and condition. * Timers reset to customer specifications and placed in automatic mode. * Control panel instruments checked for proper operation. * Return unit back to original mode of operation. * Unit is run for 10 minutes, under no load. * Submit report to customer. * Return unit back to original mode of operation. PM Level 17 - Infra-Red Thermography Inspection * Submit report to customer. * Problems can develop when electrical components generate excessive heat PM Level 5 - Loadbank Test due to deterioration, loose connections, or overloads. An Infra-Red inspection * Connect resistive load bank as applicable to generator. is recommended to be performed on all of the following areas: generator output * Run Test with requested load for 2 hours test duration connections, cables, bus, and generator breakers, while system is energized. * Record reading every 15 minutes at 100% of name plate rating for above duration Inspection consist of:
0 * Set-up of Thermo graphic Imaging Infra-Red camera.
0 * Conduct infre-red scanning inspection.
* Disconnect load bank from unit. * High resolution photographs will accompany recommendations for corrective * Return unit back to original mode of operation. action or repair, and will assist overall as a critical part of any complete * Provide recommendation based on test results. predictive or conditional based maintenance program. * Submit report to customer. * Submit report to customer after technical review has been completed.

PM Level 22 - UPS Service
* Draw fuel sample from fuel tank & submit to lab for analysis during PM Sevices * Services include manufacturer recommended equipment service & inspection * Provide report to customer. for ir and rotary type systems * Performance will be based upon the specific manufacturer scopes of work * Restores fuel to optimum condition by eliminating entrained & suspended contaminants and whether or not the equipment is energized or de-energized. * All particulates filtered down to 10 microns * All services are performed only as unit is equipped and as our technician is * Removal & disposal of all bottom water, kills bacteria & fungus, apply diesel treatment authorized. * Provide report to customer. * Submit report to customer.

PM Level 10 - Megohmmeter Alternator Winding
* This test should be performed as part of periodic maintenance in order to detect the deterioration of the winding insulation.
* Perform megohmmeter test on generator winding and measure winding insulation resistance.
* Submit report to customer.
<-----COVERED
CSA & SUPPORT SERVICES (800) 789-9774
PM Level 9 - Fuel Polishing
PM Level 8 - Fuel Sampling <----- COVERED

CSA PM LEVEL DESCRIPTIONS

Item 1H - Page 20
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "B" Agreement # : 6236
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

Sales Representative…………………………………………………Valerie Jimenez
Service Manager………………………………………………………Rick Torres
CSA Coordinator..…………….…………………………………. Alyssa Rodriguez
After hours, Saturdays, Sundays and holidays, call ….….…………………………….

Standard rate: (7:00AM to 03:30PM per hour – Shop
Monday through Friday excluding Holidays) per hour – Field Overtime rate : (after 03:30PM and per hour – Shop
Saturdays/Holidays) per hour – Field
Premium time : (over 12 hours per per hour – Shop
day or Sunday) per hour – Field
Travel (truck charges) Travel Time @ Hourly Rate
$276.00 $414.00
$276.00 $414.00
$207.00
$138.00 $207.00
$207.00 $310.50
$207.00 $310.50
(951) 712-7259
(562) 463-6004
All call outs requested OFF normal business hours; Monday through Friday, Saturdays, Sundays, and Holidays will be required to pay an hourly minimum of four (4) hours according to the prevailing billable rates within Exhibit "B". The above discounted labor rates will remain in effect until annual addendum review or upon termination of this agreement as covered in paragraph 2 under the general agreement terms. 656 E. La Cadena Drive, Riverside, CA 92507

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day,

EMERGENCY NUMBERS
CSA & SUPPORT SERVICES (800) 789-9774
(951) 774-3239 x2309
(951) 686-2131
EFFECTIVE JANUARY 01, 2020
7 days a week with a response time of 4 hours or less.
(800) 789-9774
CONTRACT CUSTOMER LABOR RATE ARE AS FOLLOWS:

CONTRACT RATE STANDARD RATE
$138.00
Customer Support Agreement Contact Info

Item 1H - Page 21
Customer # : 0053266
EXHIBIT "C" Agreement # : 6236
Customer: City of Palm Springs Date:

Address: 459 N Civic Dr Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Daniel Martinez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level1
MultiPoint
Inspection
PM Level 2
Annual
Service
PM Level 5
Loadbank Test
ANNUAL
COST
City Yard Gen #1
Fire Station #2
John Deere 6068HFG85, SN PE6068L955218 LABOR: $1,242.00 $759.00 $0.00 $0.00 $1,300.00 $0.00 $0.00 $0.00 $0.00 #2: 300 El Cielo Rd, Palm Springs CA EST. PARTS: $75.00 $620.00 $0.00 City Hall Dog Park Gen #3
City Hall Volvo Gen #4
Fire Station #5 Gen #5
Fire Station #4 Gen #6
Fire Station #1 Gen #7
Leisure Center Gen #8
Fire Station #3 Gen #9
Edmund Hill Site #F
Convention Center
Police Department
Note: Parts are estimated at time of quote and price may be subject to change at time of service. $3,996.00
$1,317.00 $1,379.00 $0.00 $0.00 $1,300.00 $0.00 $0.00 $0.00 $0.00 $3,996.00 760-322-8348
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,996.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
3/28/2023
$0.00

Item 1H - Page 22
Customer # : 0053266
Agreement # : 6236
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs
hereinafter referred to as "OWNER".

RECITALS:
1 . Quinn is a factory authorized Caterpillar dealer.
2 . Owner owns certain equipment and Owner desires to retain Quinn to perform periodic preventive maintenance on such equipment, and Quinn is willing to perform such periodic preventive maintenance, on the terms and subject to the conditions set forth in this Agreement.

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

NRT0-6-B1-G,60kW, SN 687470
All of the above-described item(s) are hereinafter collectively referred to as "the Equipment" and covered under this agreement.
2 . Term. Starting from: to
above and shall continue until the end of the coverage term as stated above or terminated by either party giving the other party thirty (30) days written notice of termination. The provisions of this Agreement relating to indemnification and limitation of Quinn’s liability shall survive any termination of this Agreement. 3 . The Services. Owner hereby engages Quinn to render certain maintenance services to the Equipment during the term of this Agreement as indicated below and described on Exhibit "A" attached hereto ("CSA PM LEVEL DESCRIPTIONS"-Page 3). Additional PM coverage may be added anytime at customer's request.

PM
PM
PM Level 5 - Load Bank 2 hours test duration One (1) visit per year.

PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

Engine Oil, Oil Filter(s), Fuel Filter(s). Air Filters are not included (additional cost if needed) This agreement is continuous until cancelled or non-renewed and shall commence on the date first written

GUARANTEED PERFORMANCE
One (1) visit per year.
5/1/2023
3/28/2023
Level 1 - Multi Point Inspection Three (3) visits per year.

Level 2 - Annual Service
4/30/2026
included in PM 2
$1,150.00

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$1,317.00
$1,360.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.

Item 1H - Page 23
Customer # : 0053266
CONT. Agreement # : 6236
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

Total fee excluding optional LOADBANK TEST: I Accept [ ] initial Total fee including optional LOADBANK TEST: I Accept [ ] initial Quinn will invoice Owner in accordance with provisions of this Agreement, including all taxes, after each visit and Owner will pay each invoice within thirty (30) days of receipt. A service charge of one and one half percent (1.5%) per month (18% per annum) will accrue on any invoice that remains unpaid for more than thirty (30) days.

Charges for labor performed after the first year of this Agreement shall be adjusted to reflect changes in Quinn’s standard labor charges as in effect from time to time. At each twelve (12) month interval after the date on this document a 3% to 5% increase may be effective. If Quinn personnel arrive at the job site to perform the Maintenance Services, and are prevented from doing so through no fault of Quinn, Owner will be charged for the serviceman’s time and mileage in each such instance.

This Maintenance Agreement includes travel and mileage charges to and from the job site during normal business hours Weekend and Off-Hours requests will incur additional Labor Charges according to Exhibit "B" Parts are estimated at time of quote and price may be subject to change at time of service. 5 .

Standards of Performance. Quinn shall perform the Maintenance Services in accordance with the standard of care customarily employed in the heavy equipment maintenance industry. Quinn will cooperate with Owner in scheduling performance of the Maintenance Services and Quinn will perform the Maintenance Services in a manner to minimize interference with the Owner’s normal business operations to the extent reasonably possible. 6 .

Limited Duty and Liability. It is expressly agreed that the responsibility and liability of Quinn is strictly limited to performance of the Maintenance Services on the Equipment. Quinn has no responsibility or liability for failure to discover actual or potential problems in the condition or operation of the Equipment. Quinn makes no representations, warranties, or guaranties concerning the Equipment or the operation of the Equipment.

Quinn shall have no liability for any consequential damages or lost profits suffered or incurred by Owner. It is expressly agreed that the total liability of Quinn to Owner whether such liability is based upon breach of contract, tort, or any other theory, shall be limited to an amount equal to the total fee payable by Owner to Quinn during the twelve (12) month period prior to such claim. It is further understood by Owner that Quinn would not enter into this Agreement or perform the Maintenance Services without obtaining the benefit of the above-described limitation on Quinn’s liability to Owner.
7 .

General Provisions. This Agreement sets forth the entire agreement of the parties hereto concerning the subject matter of this Agreement. This Agreement may only be modified or amended by an agreement in writing executed by each of the parties hereto.

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Owner: City of Palm Springs
City of Palm Springs
BY: _________________________________
TITLE: _________________________________
PO #: _________________________________
Date: _________________________________
$3,827.00
3/28/2023
$2,677.00

Item 1H - Page 24
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "A" Agreement # : 6236
PM Level 1 Multi Point Inspection <-----COVERED PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

PM Level 4 Minor Inspection * Lubricate all components for proper operation as needed. * Perform general walk around inspection of unit. * Check plug connections, if equipped. * Fluid levels are spot checked for correct operating range. * Check door closure, locking bars and handle mechanism for proper operation. * Inspect air filter element. * Check exercise timer if equipped. * Fuel tank/engine fuel line fittings are inspected for leaks and tighten as required. * Perform transfer test of ATS under load when authorized by site personnel. * Coolant hoses inspected for brittleness, leaks, cracks, and weakness. * Check all components/timers for proper operation and sequencing. * Engine cranking batteries will be tested under start up load for voltage drop. * Check main power connections for heat build-up with infra-red gun or provide * Jacket water heater element & thermostats are checked for proper operation. optional PM Infra-Red scan. * Engine drive belts inspected for proper tension and condition. * Timers reset to customer specifications and placed in automatic mode. * Control panel instruments checked for proper operation. * Return unit back to original mode of operation. * Unit is run for 10 minutes, under no load. * Submit report to customer. * Return unit back to original mode of operation. PM Level 17 - Infra-Red Thermography Inspection * Submit report to customer. * Problems can develop when electrical components generate excessive heat PM Level 5 - Loadbank Test due to deterioration, loose connections, or overloads. An Infra-Red inspection * Connect resistive load bank as applicable to generator. is recommended to be performed on all of the following areas: generator output * Run Test with requested load for 2 hours test duration connections, cables, bus, and generator breakers, while system is energized. * Record reading every 15 minutes at 100% of name plate rating for above duration Inspection consist of:
0 * Set-up of Thermo graphic Imaging Infra-Red camera.
0 * Conduct infre-red scanning inspection.
* Disconnect load bank from unit. * High resolution photographs will accompany recommendations for corrective * Return unit back to original mode of operation. action or repair, and will assist overall as a critical part of any complete * Provide recommendation based on test results. predictive or conditional based maintenance program. * Submit report to customer. * Submit report to customer after technical review has been completed.

PM Level 22 - UPS Service
* Draw fuel sample from fuel tank & submit to lab for analysis during PM Sevices * Services include manufacturer recommended equipment service & inspection * Provide report to customer. for ir and rotary type systems * Performance will be based upon the specific manufacturer scopes of work * Restores fuel to optimum condition by eliminating entrained & suspended contaminants and whether or not the equipment is energized or de-energized. * All particulates filtered down to 10 microns * All services are performed only as unit is equipped and as our technician is * Removal & disposal of all bottom water, kills bacteria & fungus, apply diesel treatment authorized. * Provide report to customer. * Submit report to customer.

PM Level 10 - Megohmmeter Alternator Winding
* This test should be performed as part of periodic maintenance in order to detect the deterioration of the winding insulation.
* Perform megohmmeter test on generator winding and measure winding insulation resistance.
* Submit report to customer.
<-----COVERED
CSA & SUPPORT SERVICES (800) 789-9774
PM Level 9 - Fuel Polishing
PM Level 8 - Fuel Sampling <----- COVERED

CSA PM LEVEL DESCRIPTIONS

Item 1H - Page 25
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "B" Agreement # : 6236
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

Sales Representative…………………………………………………Valerie Jimenez
Service Manager………………………………………………………Rick Torres
CSA Coordinator..…………….…………………………………. Alyssa Rodriguez
After hours, Saturdays, Sundays and holidays, call ….….…………………………….

Standard rate: (7:00AM to 03:30PM per hour – Shop
Monday through Friday excluding Holidays) per hour – Field Overtime rate : (after 03:30PM and per hour – Shop
Saturdays/Holidays) per hour – Field
Premium time : (over 12 hours per per hour – Shop
day or Sunday) per hour – Field
Travel (truck charges) Travel Time @ Hourly Rate
$276.00 $414.00
$276.00 $414.00
$207.00
$138.00 $207.00
$207.00 $310.50
$207.00 $310.50
(951) 712-7259
(562) 463-6004
All call outs requested OFF normal business hours; Monday through Friday, Saturdays, Sundays, and Holidays will be required to pay an hourly minimum of four (4) hours according to the prevailing billable rates within Exhibit "B". The above discounted labor rates will remain in effect until annual addendum review or upon termination of this agreement as covered in paragraph 2 under the general agreement terms. 656 E. La Cadena Drive, Riverside, CA 92507

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day,

EMERGENCY NUMBERS
CSA & SUPPORT SERVICES (800) 789-9774
(951) 774-3239 x2309
(951) 686-2131
EFFECTIVE JANUARY 01, 2020
7 days a week with a response time of 4 hours or less.
(800) 789-9774
CONTRACT CUSTOMER LABOR RATE ARE AS FOLLOWS:

CONTRACT RATE STANDARD RATE
$138.00
Customer Support Agreement Contact Info

Item 1H - Page 26
Customer # : 0053266
EXHIBIT "C" Agreement # : 6236
Customer: City of Palm Springs Date:

Address: 459 N Civic Dr Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Daniel Martinez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level1
MultiPoint
Inspection
PM Level 2
Annual
Service
PM Level 5
Loadbank Test
ANNUAL
COST
City Yard Gen #1
Fire Station #2
City Hall Dog Park Gen #3
Cummins QSB5-G3 NR3, SN 464701600 LABOR: $1,242.00 $759.00 $0.00 $0.00 $1,150.00 $0.00 $0.00 $0.00 $0.00 #3: 3200 E Tahquitz Canyon Way, Palm SpringsEST. PARTS: $75.00 $601.00 $0.00 City Hall Volvo Gen #4
Fire Station #5 Gen #5
Fire Station #4 Gen #6
Fire Station #1 Gen #7
Leisure Center Gen #8
Fire Station #3 Gen #9
Edmund Hill Site #F
Convention Center
Police Department
Note: Parts are estimated at time of quote and price may be subject to change at time of service. $3,827.00
$1,317.00 $1,360.00 $0.00 $0.00 $1,150.00 $0.00 $0.00 $0.00 $0.00 $3,827.00 760-322-8348
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,827.00
$0.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
3/28/2023
$0.00

Item 1H - Page 27
Customer # : 0053266
Agreement # : 6236
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs
hereinafter referred to as "OWNER".

RECITALS:
1 . Quinn is a factory authorized Caterpillar dealer.
2 . Owner owns certain equipment and Owner desires to retain Quinn to perform periodic preventive maintenance on such equipment, and Quinn is willing to perform such periodic preventive maintenance, on the terms and subject to the conditions set forth in this Agreement.

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

NRT0-6-B1-G,60kW, SN 687470
All of the above-described item(s) are hereinafter collectively referred to as "the Equipment" and covered under this agreement.
2 . Term. Starting from: to
above and shall continue until the end of the coverage term as stated above or terminated by either party giving the other party thirty (30) days written notice of termination. The provisions of this Agreement relating to indemnification and limitation of Quinn’s liability shall survive any termination of this Agreement. 3 . The Services. Owner hereby engages Quinn to render certain maintenance services to the Equipment during the term of this Agreement as indicated below and described on Exhibit "A" attached hereto ("CSA PM LEVEL DESCRIPTIONS"-Page 3). Additional PM coverage may be added anytime at customer's request.

PM
PM
PM Level 5 - Load Bank 2 hours test duration One (1) visit per year.

PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

Engine Oil, Oil Filter(s), Fuel Filter(s). Air Filters are not included (additional cost if needed) This agreement is continuous until cancelled or non-renewed and shall commence on the date first written

GUARANTEED PERFORMANCE
One (1) visit per year.
5/1/2023
3/28/2023
Level 1 - Multi Point Inspection Three (3) visits per year.

Level 2 - Annual Service
4/30/2026
included in PM 2
$1,700.00

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$1,317.00
$1,732.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.

Item 1H - Page 28
Customer # : 0053266
CONT. Agreement # : 6236
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

Total fee excluding optional LOADBANK TEST: I Accept [ ] initial Total fee including optional LOADBANK TEST: I Accept [ ] initial Quinn will invoice Owner in accordance with provisions of this Agreement, including all taxes, after each visit and Owner will pay each invoice within thirty (30) days of receipt. A service charge of one and one half percent (1.5%) per month (18% per annum) will accrue on any invoice that remains unpaid for more than thirty (30) days.

Charges for labor performed after the first year of this Agreement shall be adjusted to reflect changes in Quinn’s standard labor charges as in effect from time to time. At each twelve (12) month interval after the date on this document a 3% to 5% increase may be effective. If Quinn personnel arrive at the job site to perform the Maintenance Services, and are prevented from doing so through no fault of Quinn, Owner will be charged for the serviceman’s time and mileage in each such instance.

This Maintenance Agreement includes travel and mileage charges to and from the job site during normal business hours Weekend and Off-Hours requests will incur additional Labor Charges according to Exhibit "B" Parts are estimated at time of quote and price may be subject to change at time of service. 5 .

Standards of Performance. Quinn shall perform the Maintenance Services in accordance with the standard of care customarily employed in the heavy equipment maintenance industry. Quinn will cooperate with Owner in scheduling performance of the Maintenance Services and Quinn will perform the Maintenance Services in a manner to minimize interference with the Owner’s normal business operations to the extent reasonably possible. 6 .

Limited Duty and Liability. It is expressly agreed that the responsibility and liability of Quinn is strictly limited to performance of the Maintenance Services on the Equipment. Quinn has no responsibility or liability for failure to discover actual or potential problems in the condition or operation of the Equipment. Quinn makes no representations, warranties, or guaranties concerning the Equipment or the operation of the Equipment.

Quinn shall have no liability for any consequential damages or lost profits suffered or incurred by Owner. It is expressly agreed that the total liability of Quinn to Owner whether such liability is based upon breach of contract, tort, or any other theory, shall be limited to an amount equal to the total fee payable by Owner to Quinn during the twelve (12) month period prior to such claim. It is further understood by Owner that Quinn would not enter into this Agreement or perform the Maintenance Services without obtaining the benefit of the above-described limitation on Quinn’s liability to Owner.
7 .

General Provisions. This Agreement sets forth the entire agreement of the parties hereto concerning the subject matter of this Agreement. This Agreement may only be modified or amended by an agreement in writing executed by each of the parties hereto.

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Owner: City of Palm Springs
City of Palm Springs
BY: _________________________________
TITLE: _________________________________
PO #: _________________________________
Date: _________________________________
$4,749.00
3/28/2023
$3,049.00

Item 1H - Page 29
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "A" Agreement # : 6236
PM Level 1 Multi Point Inspection <-----COVERED PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

PM Level 4 Minor Inspection * Lubricate all components for proper operation as needed. * Perform general walk around inspection of unit. * Check plug connections, if equipped. * Fluid levels are spot checked for correct operating range. * Check door closure, locking bars and handle mechanism for proper operation. * Inspect air filter element. * Check exercise timer if equipped. * Fuel tank/engine fuel line fittings are inspected for leaks and tighten as required. * Perform transfer test of ATS under load when authorized by site personnel. * Coolant hoses inspected for brittleness, leaks, cracks, and weakness. * Check all components/timers for proper operation and sequencing. * Engine cranking batteries will be tested under start up load for voltage drop. * Check main power connections for heat build-up with infra-red gun or provide * Jacket water heater element & thermostats are checked for proper operation. optional PM Infra-Red scan. * Engine drive belts inspected for proper tension and condition. * Timers reset to customer specifications and placed in automatic mode. * Control panel instruments checked for proper operation. * Return unit back to original mode of operation. * Unit is run for 10 minutes, under no load. * Submit report to customer. * Return unit back to original mode of operation. PM Level 17 - Infra-Red Thermography Inspection * Submit report to customer. * Problems can develop when electrical components generate excessive heat PM Level 5 - Loadbank Test due to deterioration, loose connections, or overloads. An Infra-Red inspection * Connect resistive load bank as applicable to generator. is recommended to be performed on all of the following areas: generator output * Run Test with requested load for 2 hours test duration connections, cables, bus, and generator breakers, while system is energized. * Record reading every 15 minutes at 100% of name plate rating for above duration Inspection consist of:
0 * Set-up of Thermo graphic Imaging Infra-Red camera.
0 * Conduct infre-red scanning inspection.
* Disconnect load bank from unit. * High resolution photographs will accompany recommendations for corrective * Return unit back to original mode of operation. action or repair, and will assist overall as a critical part of any complete * Provide recommendation based on test results. predictive or conditional based maintenance program. * Submit report to customer. * Submit report to customer after technical review has been completed.

PM Level 22 - UPS Service
* Draw fuel sample from fuel tank & submit to lab for analysis during PM Sevices * Services include manufacturer recommended equipment service & inspection * Provide report to customer. for ir and rotary type systems * Performance will be based upon the specific manufacturer scopes of work * Restores fuel to optimum condition by eliminating entrained & suspended contaminants and whether or not the equipment is energized or de-energized. * All particulates filtered down to 10 microns * All services are performed only as unit is equipped and as our technician is * Removal & disposal of all bottom water, kills bacteria & fungus, apply diesel treatment authorized. * Provide report to customer. * Submit report to customer.

PM Level 10 - Megohmmeter Alternator Winding
* This test should be performed as part of periodic maintenance in order to detect the deterioration of the winding insulation.
* Perform megohmmeter test on generator winding and measure winding insulation resistance.
* Submit report to customer.
<-----COVERED
CSA & SUPPORT SERVICES (800) 789-9774
PM Level 9 - Fuel Polishing
PM Level 8 - Fuel Sampling <----- COVERED

CSA PM LEVEL DESCRIPTIONS

Item 1H - Page 30
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "B" Agreement # : 6236
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

Sales Representative…………………………………………………Valerie Jimenez
Service Manager………………………………………………………Rick Torres
CSA Coordinator..…………….…………………………………. Alyssa Rodriguez
After hours, Saturdays, Sundays and holidays, call ….….…………………………….

Standard rate: (7:00AM to 03:30PM per hour – Shop
Monday through Friday excluding Holidays) per hour – Field Overtime rate : (after 03:30PM and per hour – Shop
Saturdays/Holidays) per hour – Field
Premium time : (over 12 hours per per hour – Shop
day or Sunday) per hour – Field
Travel (truck charges) Travel Time @ Hourly Rate
$276.00 $414.00
$276.00 $414.00
$207.00
$138.00 $207.00
$207.00 $310.50
$207.00 $310.50
(951) 712-7259
(562) 463-6004
All call outs requested OFF normal business hours; Monday through Friday, Saturdays, Sundays, and Holidays will be required to pay an hourly minimum of four (4) hours according to the prevailing billable rates within Exhibit "B". The above discounted labor rates will remain in effect until annual addendum review or upon termination of this agreement as covered in paragraph 2 under the general agreement terms. 656 E. La Cadena Drive, Riverside, CA 92507

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day,

EMERGENCY NUMBERS
CSA & SUPPORT SERVICES (800) 789-9774
(951) 774-3239 x2309
(951) 686-2131
EFFECTIVE JANUARY 01, 2020
7 days a week with a response time of 4 hours or less.
(800) 789-9774
CONTRACT CUSTOMER LABOR RATE ARE AS FOLLOWS:

CONTRACT RATE STANDARD RATE
$138.00
Customer Support Agreement Contact Info

Item 1H - Page 31
Customer # : 0053266
EXHIBIT "C" Agreement # : 6236
Customer: City of Palm Springs Date:

Address: 459 N Civic Dr Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Daniel Martinez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level1
MultiPoint
Inspection
PM Level 2
Annual
Service
PM Level 5
Loadbank Test
ANNUAL
COST
City Yard Gen #1
Fire Station #2
City Hall Dog Park Gen #3
City Hall Volvo Gen #4
Cummins 16L, SN TAD1641GE LABOR: $1,242.00 $759.00 $0.00 $0.00 $1,700.00 $0.00 $0.00 $0.00 $0.00 #4: 3200 E Tahquitz Canyon Way, Palm SpringsEST. PARTS: $75.00 $973.00 $0.00 Fire Station #5 Gen #5
Fire Station #4 Gen #6
Fire Station #1 Gen #7
Leisure Center Gen #8
Fire Station #3 Gen #9
Edmund Hill Site #F
Convention Center
Police Department
Note: Parts are estimated at time of quote and price may be subject to change at time of service. $4,749.00
$1,317.00 $1,732.00 $0.00 $0.00 $1,700.00 $0.00 $0.00 $0.00 $0.00 $4,749.00 760-322-8348
$0.00
$0.00
$0.00
$4,749.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
3/28/2023
$0.00

Item 1H - Page 32
Customer # : 0053266
Agreement # : 6236
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs
hereinafter referred to as "OWNER".

RECITALS:
1 . Quinn is a factory authorized Caterpillar dealer.
2 . Owner owns certain equipment and Owner desires to retain Quinn to perform periodic preventive maintenance on such equipment, and Quinn is willing to perform such periodic preventive maintenance, on the terms and subject to the conditions set forth in this Agreement.

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

NRT0-6-B1-G,60kW, SN 687470
All of the above-described item(s) are hereinafter collectively referred to as "the Equipment" and covered under this agreement.
2 . Term. Starting from: to
above and shall continue until the end of the coverage term as stated above or terminated by either party giving the other party thirty (30) days written notice of termination. The provisions of this Agreement relating to indemnification and limitation of Quinn’s liability shall survive any termination of this Agreement. 3 . The Services. Owner hereby engages Quinn to render certain maintenance services to the Equipment during the term of this Agreement as indicated below and described on Exhibit "A" attached hereto ("CSA PM LEVEL DESCRIPTIONS"-Page 3). Additional PM coverage may be added anytime at customer's request.

PM
PM
PM Level 5 - Load Bank 2 hours test duration One (1) visit per year.

PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

Engine Oil, Oil Filter(s), Fuel Filter(s). Air Filters are not included (additional cost if needed) This agreement is continuous until cancelled or non-renewed and shall commence on the date first written

GUARANTEED PERFORMANCE
One (1) visit per year.
5/1/2023
3/28/2023
Level 1 - Multi Point Inspection Three (3) visits per year.

Level 2 - Annual Service
4/30/2026
included in PM 2
$850.00

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$1,317.00
$819.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.

Item 1H - Page 33
Customer # : 0053266
CONT. Agreement # : 6236
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

Total fee excluding optional LOADBANK TEST: I Accept [ ] initial Total fee including optional LOADBANK TEST: I Accept [ ] initial Quinn will invoice Owner in accordance with provisions of this Agreement, including all taxes, after each visit and Owner will pay each invoice within thirty (30) days of receipt. A service charge of one and one half percent (1.5%) per month (18% per annum) will accrue on any invoice that remains unpaid for more than thirty (30) days.

Charges for labor performed after the first year of this Agreement shall be adjusted to reflect changes in Quinn’s standard labor charges as in effect from time to time. At each twelve (12) month interval after the date on this document a 3% to 5% increase may be effective. If Quinn personnel arrive at the job site to perform the Maintenance Services, and are prevented from doing so through no fault of Quinn, Owner will be charged for the serviceman’s time and mileage in each such instance.

This Maintenance Agreement includes travel and mileage charges to and from the job site during normal business hours Weekend and Off-Hours requests will incur additional Labor Charges according to Exhibit "B" Parts are estimated at time of quote and price may be subject to change at time of service. 5 .

Standards of Performance. Quinn shall perform the Maintenance Services in accordance with the standard of care customarily employed in the heavy equipment maintenance industry. Quinn will cooperate with Owner in scheduling performance of the Maintenance Services and Quinn will perform the Maintenance Services in a manner to minimize interference with the Owner’s normal business operations to the extent reasonably possible. 6 .

Limited Duty and Liability. It is expressly agreed that the responsibility and liability of Quinn is strictly limited to performance of the Maintenance Services on the Equipment. Quinn has no responsibility or liability for failure to discover actual or potential problems in the condition or operation of the Equipment. Quinn makes no representations, warranties, or guaranties concerning the Equipment or the operation of the Equipment.

Quinn shall have no liability for any consequential damages or lost profits suffered or incurred by Owner. It is expressly agreed that the total liability of Quinn to Owner whether such liability is based upon breach of contract, tort, or any other theory, shall be limited to an amount equal to the total fee payable by Owner to Quinn during the twelve (12) month period prior to such claim. It is further understood by Owner that Quinn would not enter into this Agreement or perform the Maintenance Services without obtaining the benefit of the above-described limitation on Quinn’s liability to Owner.
7 .

General Provisions. This Agreement sets forth the entire agreement of the parties hereto concerning the subject matter of this Agreement. This Agreement may only be modified or amended by an agreement in writing executed by each of the parties hereto.

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Owner: City of Palm Springs
City of Palm Springs
BY: _________________________________
TITLE: _________________________________
PO #: _________________________________
Date: _________________________________
$2,986.00
3/28/2023
$2,136.00

Item 1H - Page 34
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "A" Agreement # : 6236
PM Level 1 Multi Point Inspection <-----COVERED PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

PM Level 4 Minor Inspection * Lubricate all components for proper operation as needed. * Perform general walk around inspection of unit. * Check plug connections, if equipped. * Fluid levels are spot checked for correct operating range. * Check door closure, locking bars and handle mechanism for proper operation. * Inspect air filter element. * Check exercise timer if equipped. * Fuel tank/engine fuel line fittings are inspected for leaks and tighten as required. * Perform transfer test of ATS under load when authorized by site personnel. * Coolant hoses inspected for brittleness, leaks, cracks, and weakness. * Check all components/timers for proper operation and sequencing. * Engine cranking batteries will be tested under start up load for voltage drop. * Check main power connections for heat build-up with infra-red gun or provide * Jacket water heater element & thermostats are checked for proper operation. optional PM Infra-Red scan. * Engine drive belts inspected for proper tension and condition. * Timers reset to customer specifications and placed in automatic mode. * Control panel instruments checked for proper operation. * Return unit back to original mode of operation. * Unit is run for 10 minutes, under no load. * Submit report to customer. * Return unit back to original mode of operation. PM Level 17 - Infra-Red Thermography Inspection * Submit report to customer. * Problems can develop when electrical components generate excessive heat PM Level 5 - Loadbank Test due to deterioration, loose connections, or overloads. An Infra-Red inspection * Connect resistive load bank as applicable to generator. is recommended to be performed on all of the following areas: generator output * Run Test with requested load for 2 hours test duration connections, cables, bus, and generator breakers, while system is energized. * Record reading every 15 minutes at 100% of name plate rating for above duration Inspection consist of:
0 * Set-up of Thermo graphic Imaging Infra-Red camera.
0 * Conduct infre-red scanning inspection.
* Disconnect load bank from unit. * High resolution photographs will accompany recommendations for corrective * Return unit back to original mode of operation. action or repair, and will assist overall as a critical part of any complete * Provide recommendation based on test results. predictive or conditional based maintenance program. * Submit report to customer. * Submit report to customer after technical review has been completed.

PM Level 22 - UPS Service
* Draw fuel sample from fuel tank & submit to lab for analysis during PM Sevices * Services include manufacturer recommended equipment service & inspection * Provide report to customer. for ir and rotary type systems * Performance will be based upon the specific manufacturer scopes of work * Restores fuel to optimum condition by eliminating entrained & suspended contaminants and whether or not the equipment is energized or de-energized. * All particulates filtered down to 10 microns * All services are performed only as unit is equipped and as our technician is * Removal & disposal of all bottom water, kills bacteria & fungus, apply diesel treatment authorized. * Provide report to customer. * Submit report to customer.

PM Level 10 - Megohmmeter Alternator Winding
* This test should be performed as part of periodic maintenance in order to detect the deterioration of the winding insulation.
* Perform megohmmeter test on generator winding and measure winding insulation resistance.
* Submit report to customer.
<-----COVERED
CSA & SUPPORT SERVICES (800) 789-9774
PM Level 9 - Fuel Polishing
PM Level 8 - Fuel Sampling <----- COVERED

CSA PM LEVEL DESCRIPTIONS

Item 1H - Page 35
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "B" Agreement # : 6236
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

Sales Representative…………………………………………………Valerie Jimenez
Service Manager………………………………………………………Rick Torres
CSA Coordinator..…………….…………………………………. Alyssa Rodriguez
After hours, Saturdays, Sundays and holidays, call ….….…………………………….

Standard rate: (7:00AM to 03:30PM per hour – Shop
Monday through Friday excluding Holidays) per hour – Field Overtime rate : (after 03:30PM and per hour – Shop
Saturdays/Holidays) per hour – Field
Premium time : (over 12 hours per per hour – Shop
day or Sunday) per hour – Field
Travel (truck charges) Travel Time @ Hourly Rate
$276.00 $414.00
$276.00 $414.00
$207.00
$138.00 $207.00
$207.00 $310.50
$207.00 $310.50
(951) 712-7259
(562) 463-6004
All call outs requested OFF normal business hours; Monday through Friday, Saturdays, Sundays, and Holidays will be required to pay an hourly minimum of four (4) hours according to the prevailing billable rates within Exhibit "B". The above discounted labor rates will remain in effect until annual addendum review or upon termination of this agreement as covered in paragraph 2 under the general agreement terms. 656 E. La Cadena Drive, Riverside, CA 92507

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day,

EMERGENCY NUMBERS
CSA & SUPPORT SERVICES (800) 789-9774
(951) 774-3239 x2309
(951) 686-2131
EFFECTIVE JANUARY 01, 2020
7 days a week with a response time of 4 hours or less.
(800) 789-9774
CONTRACT CUSTOMER LABOR RATE ARE AS FOLLOWS:

CONTRACT RATE STANDARD RATE
$138.00
Customer Support Agreement Contact Info

Item 1H - Page 36
Customer # : 0053266
EXHIBIT "C" Agreement # : 6236
Customer: City of Palm Springs Date:

Address: 459 N Civic Dr Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Daniel Martinez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level1
MultiPoint
Inspection
PM Level 2
Annual
Service
PM Level 5
Loadbank Test
ANNUAL
COST
City Yard Gen #1
Fire Station #2
City Hall Dog Park Gen #3
City Hall Volvo Gen #4
Fire Station #5 Gen #5
Cummins , SN LR-3927 LABOR: $1,242.00 $690.00 $0.00 $0.00 $850.00 $0.00 $0.00 $0.00 $0.00 #5: 5800 Bolero Rd, Palm Springs CA EST. PARTS: $75.00 $129.00 $0.00 Fire Station #4 Gen #6
Fire Station #1 Gen #7
Leisure Center Gen #8
Fire Station #3 Gen #9
Edmund Hill Site #F
Convention Center
Police Department
Note: Parts are estimated at time of quote and price may be subject to change at time of service. $2,986.00
$1,317.00 $819.00 $0.00 $0.00 $850.00 $0.00 $0.00 $0.00 $0.00 $2,986.00 760-322-8348
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,986.00
$0.00
$0.00
$0.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
3/28/2023
$0.00

Item 1H - Page 37
Customer # : 0053266
Agreement # : 6236
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs
hereinafter referred to as "OWNER".

RECITALS:
1 . Quinn is a factory authorized Caterpillar dealer.
2 . Owner owns certain equipment and Owner desires to retain Quinn to perform periodic preventive maintenance on such equipment, and Quinn is willing to perform such periodic preventive maintenance, on the terms and subject to the conditions set forth in this Agreement.

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

NRT0-6-B1-G,60kW, SN 687470
All of the above-described item(s) are hereinafter collectively referred to as "the Equipment" and covered under this agreement.
2 . Term. Starting from: to
above and shall continue until the end of the coverage term as stated above or terminated by either party giving the other party thirty (30) days written notice of termination. The provisions of this Agreement relating to indemnification and limitation of Quinn’s liability shall survive any termination of this Agreement. 3 . The Services. Owner hereby engages Quinn to render certain maintenance services to the Equipment during the term of this Agreement as indicated below and described on Exhibit "A" attached hereto ("CSA PM LEVEL DESCRIPTIONS"-Page 3). Additional PM coverage may be added anytime at customer's request.

PM
PM
PM Level 5 - Load Bank 2 hours test duration One (1) visit per year.

PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

Engine Oil, Oil Filter(s), Fuel Filter(s). Air Filters are not included (additional cost if needed) This agreement is continuous until cancelled or non-renewed and shall commence on the date first written

GUARANTEED PERFORMANCE
One (1) visit per year.
5/1/2023
3/28/2023
Level 1 - Multi Point Inspection Three (3) visits per year.

Level 2 - Annual Service
4/30/2026
included in PM 2
$1,400.00

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$1,317.00
$1,272.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.

Item 1H - Page 38
Customer # : 0053266
CONT. Agreement # : 6236
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

Total fee excluding optional LOADBANK TEST: I Accept [ ] initial Total fee including optional LOADBANK TEST: I Accept [ ] initial Quinn will invoice Owner in accordance with provisions of this Agreement, including all taxes, after each visit and Owner will pay each invoice within thirty (30) days of receipt. A service charge of one and one half percent (1.5%) per month (18% per annum) will accrue on any invoice that remains unpaid for more than thirty (30) days.

Charges for labor performed after the first year of this Agreement shall be adjusted to reflect changes in Quinn’s standard labor charges as in effect from time to time. At each twelve (12) month interval after the date on this document a 3% to 5% increase may be effective. If Quinn personnel arrive at the job site to perform the Maintenance Services, and are prevented from doing so through no fault of Quinn, Owner will be charged for the serviceman’s time and mileage in each such instance.

This Maintenance Agreement includes travel and mileage charges to and from the job site during normal business hours Weekend and Off-Hours requests will incur additional Labor Charges according to Exhibit "B" Parts are estimated at time of quote and price may be subject to change at time of service. 5 .

Standards of Performance. Quinn shall perform the Maintenance Services in accordance with the standard of care customarily employed in the heavy equipment maintenance industry. Quinn will cooperate with Owner in scheduling performance of the Maintenance Services and Quinn will perform the Maintenance Services in a manner to minimize interference with the Owner’s normal business operations to the extent reasonably possible. 6 .

Limited Duty and Liability. It is expressly agreed that the responsibility and liability of Quinn is strictly limited to performance of the Maintenance Services on the Equipment. Quinn has no responsibility or liability for failure to discover actual or potential problems in the condition or operation of the Equipment. Quinn makes no representations, warranties, or guaranties concerning the Equipment or the operation of the Equipment.

Quinn shall have no liability for any consequential damages or lost profits suffered or incurred by Owner. It is expressly agreed that the total liability of Quinn to Owner whether such liability is based upon breach of contract, tort, or any other theory, shall be limited to an amount equal to the total fee payable by Owner to Quinn during the twelve (12) month period prior to such claim. It is further understood by Owner that Quinn would not enter into this Agreement or perform the Maintenance Services without obtaining the benefit of the above-described limitation on Quinn’s liability to Owner.
7 .

General Provisions. This Agreement sets forth the entire agreement of the parties hereto concerning the subject matter of this Agreement. This Agreement may only be modified or amended by an agreement in writing executed by each of the parties hereto.

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Owner: City of Palm Springs
City of Palm Springs
BY: _________________________________
TITLE: _________________________________
PO #: _________________________________
Date: _________________________________
$3,989.00
3/28/2023
$2,589.00

Item 1H - Page 39
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "A" Agreement # : 6236
PM Level 1 Multi Point Inspection <-----COVERED PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

PM Level 4 Minor Inspection * Lubricate all components for proper operation as needed. * Perform general walk around inspection of unit. * Check plug connections, if equipped. * Fluid levels are spot checked for correct operating range. * Check door closure, locking bars and handle mechanism for proper operation. * Inspect air filter element. * Check exercise timer if equipped. * Fuel tank/engine fuel line fittings are inspected for leaks and tighten as required. * Perform transfer test of ATS under load when authorized by site personnel. * Coolant hoses inspected for brittleness, leaks, cracks, and weakness. * Check all components/timers for proper operation and sequencing. * Engine cranking batteries will be tested under start up load for voltage drop. * Check main power connections for heat build-up with infra-red gun or provide * Jacket water heater element & thermostats are checked for proper operation. optional PM Infra-Red scan. * Engine drive belts inspected for proper tension and condition. * Timers reset to customer specifications and placed in automatic mode. * Control panel instruments checked for proper operation. * Return unit back to original mode of operation. * Unit is run for 10 minutes, under no load. * Submit report to customer. * Return unit back to original mode of operation. PM Level 17 - Infra-Red Thermography Inspection * Submit report to customer. * Problems can develop when electrical components generate excessive heat PM Level 5 - Loadbank Test due to deterioration, loose connections, or overloads. An Infra-Red inspection * Connect resistive load bank as applicable to generator. is recommended to be performed on all of the following areas: generator output * Run Test with requested load for 2 hours test duration connections, cables, bus, and generator breakers, while system is energized. * Record reading every 15 minutes at 100% of name plate rating for above duration Inspection consist of:
0 * Set-up of Thermo graphic Imaging Infra-Red camera.
0 * Conduct infre-red scanning inspection.
* Disconnect load bank from unit. * High resolution photographs will accompany recommendations for corrective * Return unit back to original mode of operation. action or repair, and will assist overall as a critical part of any complete * Provide recommendation based on test results. predictive or conditional based maintenance program. * Submit report to customer. * Submit report to customer after technical review has been completed.

PM Level 22 - UPS Service
* Draw fuel sample from fuel tank & submit to lab for analysis during PM Sevices * Services include manufacturer recommended equipment service & inspection * Provide report to customer. for ir and rotary type systems * Performance will be based upon the specific manufacturer scopes of work * Restores fuel to optimum condition by eliminating entrained & suspended contaminants and whether or not the equipment is energized or de-energized. * All particulates filtered down to 10 microns * All services are performed only as unit is equipped and as our technician is * Removal & disposal of all bottom water, kills bacteria & fungus, apply diesel treatment authorized. * Provide report to customer. * Submit report to customer.

PM Level 10 - Megohmmeter Alternator Winding
* This test should be performed as part of periodic maintenance in order to detect the deterioration of the winding insulation.
* Perform megohmmeter test on generator winding and measure winding insulation resistance.
* Submit report to customer.
<-----COVERED
CSA & SUPPORT SERVICES (800) 789-9774
PM Level 9 - Fuel Polishing
PM Level 8 - Fuel Sampling <----- COVERED

CSA PM LEVEL DESCRIPTIONS

Item 1H - Page 40
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "B" Agreement # : 6236
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

Sales Representative…………………………………………………Valerie Jimenez
Service Manager………………………………………………………Rick Torres
CSA Coordinator..…………….…………………………………. Alyssa Rodriguez
After hours, Saturdays, Sundays and holidays, call ….….…………………………….

Standard rate: (7:00AM to 03:30PM per hour – Shop
Monday through Friday excluding Holidays) per hour – Field Overtime rate : (after 03:30PM and per hour – Shop
Saturdays/Holidays) per hour – Field
Premium time : (over 12 hours per per hour – Shop
day or Sunday) per hour – Field
Travel (truck charges) Travel Time @ Hourly Rate
$276.00 $414.00
$276.00 $414.00
$207.00
$138.00 $207.00
$207.00 $310.50
$207.00 $310.50
(951) 712-7259
(562) 463-6004
All call outs requested OFF normal business hours; Monday through Friday, Saturdays, Sundays, and Holidays will be required to pay an hourly minimum of four (4) hours according to the prevailing billable rates within Exhibit "B". The above discounted labor rates will remain in effect until annual addendum review or upon termination of this agreement as covered in paragraph 2 under the general agreement terms. 656 E. La Cadena Drive, Riverside, CA 92507

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day,

EMERGENCY NUMBERS
CSA & SUPPORT SERVICES (800) 789-9774
(951) 774-3239 x2309
(951) 686-2131
EFFECTIVE JANUARY 01, 2020
7 days a week with a response time of 4 hours or less.
(800) 789-9774
CONTRACT CUSTOMER LABOR RATE ARE AS FOLLOWS:

CONTRACT RATE STANDARD RATE
$138.00
Customer Support Agreement Contact Info

Item 1H - Page 41
Customer # : 0053266
EXHIBIT "C" Agreement # : 6236
Customer: City of Palm Springs Date:

Address: 459 N Civic Dr Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Daniel Martinez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level1
MultiPoint
Inspection
PM Level 2
Annual
Service
PM Level 5
Loadbank Test
ANNUAL
COST
City Yard Gen #1
Fire Station #2
City Hall Dog Park Gen #3
City Hall Volvo Gen #4
Fire Station #5 Gen #5
Fire Station #4 Gen #6
Caterpillar C7.1, SN 0WG300463 LABOR: $1,242.00 $759.00 $0.00 $0.00 $1,400.00 $0.00 $0.00 $0.00 $0.00 #6: 1300 S La Verne Way, Palm Springs CA EST. PARTS: $75.00 $513.00 $0.00 Fire Station #1 Gen #7
Leisure Center Gen #8
Fire Station #3 Gen #9
Edmund Hill Site #F
Convention Center
Police Department
Note: Parts are estimated at time of quote and price may be subject to change at time of service. $3,989.00
$1,317.00 $1,272.00 $0.00 $0.00 $1,400.00 $0.00 $0.00 $0.00 $0.00 $3,989.00 760-322-8348
$0.00
$0.00
$0.00
$0.00
$3,989.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
3/28/2023
$0.00

Item 1H - Page 42
Customer # : 0053266
Agreement # : 6236
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs
hereinafter referred to as "OWNER".

RECITALS:
1 . Quinn is a factory authorized Caterpillar dealer.
2 . Owner owns certain equipment and Owner desires to retain Quinn to perform periodic preventive maintenance on such equipment, and Quinn is willing to perform such periodic preventive maintenance, on the terms and subject to the conditions set forth in this Agreement.

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

NRT0-6-B1-G,60kW, SN 687470
All of the above-described item(s) are hereinafter collectively referred to as "the Equipment" and covered under this agreement.
2 . Term. Starting from: to
above and shall continue until the end of the coverage term as stated above or terminated by either party giving the other party thirty (30) days written notice of termination. The provisions of this Agreement relating to indemnification and limitation of Quinn’s liability shall survive any termination of this Agreement. 3 . The Services. Owner hereby engages Quinn to render certain maintenance services to the Equipment during the term of this Agreement as indicated below and described on Exhibit "A" attached hereto ("CSA PM LEVEL DESCRIPTIONS"-Page 3). Additional PM coverage may be added anytime at customer's request.

PM
PM
PM Level 5 - Load Bank 2 hours test duration One (1) visit per year.

PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

Engine Oil, Oil Filter(s), Fuel Filter(s). Air Filters are not included (additional cost if needed) This agreement is continuous until cancelled or non-renewed and shall commence on the date first written

GUARANTEED PERFORMANCE
One (1) visit per year.
5/1/2023
3/28/2023
Level 1 - Multi Point Inspection Three (3) visits per year.

Level 2 - Annual Service
4/30/2026
included in PM 2
$1,050.00

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$1,317.00
$1,257.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.

Item 1H - Page 43
Customer # : 0053266
CONT. Agreement # : 6236
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

Total fee excluding optional LOADBANK TEST: I Accept [ ] initial Total fee including optional LOADBANK TEST: I Accept [ ] initial Quinn will invoice Owner in accordance with provisions of this Agreement, including all taxes, after each visit and Owner will pay each invoice within thirty (30) days of receipt. A service charge of one and one half percent (1.5%) per month (18% per annum) will accrue on any invoice that remains unpaid for more than thirty (30) days.

Charges for labor performed after the first year of this Agreement shall be adjusted to reflect changes in Quinn’s standard labor charges as in effect from time to time. At each twelve (12) month interval after the date on this document a 3% to 5% increase may be effective. If Quinn personnel arrive at the job site to perform the Maintenance Services, and are prevented from doing so through no fault of Quinn, Owner will be charged for the serviceman’s time and mileage in each such instance.

This Maintenance Agreement includes travel and mileage charges to and from the job site during normal business hours Weekend and Off-Hours requests will incur additional Labor Charges according to Exhibit "B" Parts are estimated at time of quote and price may be subject to change at time of service. 5 .

Standards of Performance. Quinn shall perform the Maintenance Services in accordance with the standard of care customarily employed in the heavy equipment maintenance industry. Quinn will cooperate with Owner in scheduling performance of the Maintenance Services and Quinn will perform the Maintenance Services in a manner to minimize interference with the Owner’s normal business operations to the extent reasonably possible. 6 .

Limited Duty and Liability. It is expressly agreed that the responsibility and liability of Quinn is strictly limited to performance of the Maintenance Services on the Equipment. Quinn has no responsibility or liability for failure to discover actual or potential problems in the condition or operation of the Equipment. Quinn makes no representations, warranties, or guaranties concerning the Equipment or the operation of the Equipment.

Quinn shall have no liability for any consequential damages or lost profits suffered or incurred by Owner. It is expressly agreed that the total liability of Quinn to Owner whether such liability is based upon breach of contract, tort, or any other theory, shall be limited to an amount equal to the total fee payable by Owner to Quinn during the twelve (12) month period prior to such claim. It is further understood by Owner that Quinn would not enter into this Agreement or perform the Maintenance Services without obtaining the benefit of the above-described limitation on Quinn’s liability to Owner.
7 .

General Provisions. This Agreement sets forth the entire agreement of the parties hereto concerning the subject matter of this Agreement. This Agreement may only be modified or amended by an agreement in writing executed by each of the parties hereto.

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Owner: City of Palm Springs
City of Palm Springs
BY: _________________________________
TITLE: _________________________________
PO #: _________________________________
Date: _________________________________
$3,624.00
3/28/2023
$2,574.00

Item 1H - Page 44
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "A" Agreement # : 6236
PM Level 1 Multi Point Inspection <-----COVERED PM Level 3 - Cooling System Service * Comprehensive detailed inspection of units is performed. * Drain, contain and dispose of waste coolant. * Check/Adjust all fluid levels and pressures for correct operation. * Replace all coolant hoses and clamps. * Check and inspect air cleaner restriction gauge and air filter element. * Replaced the radiator pressure cap(s) * Check primary source fuel tank for water with water finding paste. * Replaced the engine thermostat(s) and associated gasket(s). * Check Day tank, Fuel tank, Fuel line fittings for leaks. * Replaced the engine fan belt(s) and alternator drive belt(s). * Check Cooling System hoses, caps, clamps for brittleness, leaks, cracks, * Refill system with proper amount of glycol antifreeze and conditioners. and weakness. * Test run unit to operating temperature, under load when authorized by * Check battery voltages, charging rates, fluids, and specific gravities / ICV's. site personnel. * Engine cranking Batteries will be tested under start up load for voltage drop. * Return unit back to original mode of operation. * Block Heater elements and inlet/outlet t-stats are checked for proper * Submit report to customer. output and operation. PM Level 7 - Starting Battery Replacement * Engine Fan Drive and Belts are inspected and adjusted for proper tension * Engine cranking batteries are removed and replaced. and condition. * Engine cranking batteries will be tested under start up load for voltage drop. * Check Turbo Charger rotation / end play if so equipped. * Old Battery disposal is provided. * Check generator brushes for proper tension/setting as equipped. * Test run unit without load. * Check and document Control Panel instruments for proper operation * Return unit back to original mode of operation. and values. * Submit report to customer.
* Grease bearings, fan shafts, linkages, and equipment fittings as required. PM Level 11 - Automatic Transfer Switch Inspection * Hot oil sample taken and submitted for analysis. * De-energize the transfer switch, when possible. * Test safety alarms and contacts. * Clean unit of dust and dirt accumulations. * Run unit under load for up to 15 minutes when authorized by site authority. * Clean open-type relays of dust/grease or oil. * Submit report to customer. * Visually inspect unit for signs of arching, burning, hot spots, charring, PM Level 2 Annual Service-Major w/ Multi Point Inspection <-----COVERED or other damages. * All items from PM Level 1 are performed, PLUS * Inspect for loose, broken or badly worn parts. * Change crankcase oil, oil filter(s), fuel filter(s), water separator(s) * Check terminal lugs and trip units for tightness / signs of overheating. as equipped. Air Filters are not included (additional cost if needed) * Check main current carrying contacts for arching, pitting, and discoloration. * Clean main contacts if needed, check and re-tighten if needed. * Draw fuel system sample for analysis. * Draw engine coolant sample for analysis. * Check manual switches for free movement and contact continuity. * Submit report to customer. * Check and adjust relay finger contacts if needed.

PM Level 4 Minor Inspection * Lubricate all components for proper operation as needed. * Perform general walk around inspection of unit. * Check plug connections, if equipped. * Fluid levels are spot checked for correct operating range. * Check door closure, locking bars and handle mechanism for proper operation. * Inspect air filter element. * Check exercise timer if equipped. * Fuel tank/engine fuel line fittings are inspected for leaks and tighten as required. * Perform transfer test of ATS under load when authorized by site personnel. * Coolant hoses inspected for brittleness, leaks, cracks, and weakness. * Check all components/timers for proper operation and sequencing. * Engine cranking batteries will be tested under start up load for voltage drop. * Check main power connections for heat build-up with infra-red gun or provide * Jacket water heater element & thermostats are checked for proper operation. optional PM Infra-Red scan. * Engine drive belts inspected for proper tension and condition. * Timers reset to customer specifications and placed in automatic mode. * Control panel instruments checked for proper operation. * Return unit back to original mode of operation. * Unit is run for 10 minutes, under no load. * Submit report to customer. * Return unit back to original mode of operation. PM Level 17 - Infra-Red Thermography Inspection * Submit report to customer. * Problems can develop when electrical components generate excessive heat PM Level 5 - Loadbank Test due to deterioration, loose connections, or overloads. An Infra-Red inspection * Connect resistive load bank as applicable to generator. is recommended to be performed on all of the following areas: generator output * Run Test with requested load for 2 hours test duration connections, cables, bus, and generator breakers, while system is energized. * Record reading every 15 minutes at 100% of name plate rating for above duration Inspection consist of:
0 * Set-up of Thermo graphic Imaging Infra-Red camera.
0 * Conduct infre-red scanning inspection.
* Disconnect load bank from unit. * High resolution photographs will accompany recommendations for corrective * Return unit back to original mode of operation. action or repair, and will assist overall as a critical part of any complete * Provide recommendation based on test results. predictive or conditional based maintenance program. * Submit report to customer. * Submit report to customer after technical review has been completed.

PM Level 22 - UPS Service
* Draw fuel sample from fuel tank & submit to lab for analysis during PM Sevices * Services include manufacturer recommended equipment service & inspection * Provide report to customer. for ir and rotary type systems * Performance will be based upon the specific manufacturer scopes of work * Restores fuel to optimum condition by eliminating entrained & suspended contaminants and whether or not the equipment is energized or de-energized. * All particulates filtered down to 10 microns * All services are performed only as unit is equipped and as our technician is * Removal & disposal of all bottom water, kills bacteria & fungus, apply diesel treatment authorized. * Provide report to customer. * Submit report to customer.

PM Level 10 - Megohmmeter Alternator Winding
* This test should be performed as part of periodic maintenance in order to detect the deterioration of the winding insulation.
* Perform megohmmeter test on generator winding and measure winding insulation resistance.
* Submit report to customer.
<-----COVERED
CSA & SUPPORT SERVICES (800) 789-9774
PM Level 9 - Fuel Polishing
PM Level 8 - Fuel Sampling <----- COVERED

CSA PM LEVEL DESCRIPTIONS

Item 1H - Page 45
(562) 463-7150 Fax Customer # : 0053266
EXHIBIT "B" Agreement # : 6236
For regular or emergency service, please call the following numbers:

During normal working hours (7:00AM to 05:00PM Monday – Friday) call:

Customer Service…………………………......…….….......…………………………….

Sales Representative…………………………………………………Valerie Jimenez
Service Manager………………………………………………………Rick Torres
CSA Coordinator..…………….…………………………………. Alyssa Rodriguez
After hours, Saturdays, Sundays and holidays, call ….….…………………………….

Standard rate: (7:00AM to 03:30PM per hour – Shop
Monday through Friday excluding Holidays) per hour – Field Overtime rate : (after 03:30PM and per hour – Shop
Saturdays/Holidays) per hour – Field
Premium time : (over 12 hours per per hour – Shop
day or Sunday) per hour – Field
Travel (truck charges) Travel Time @ Hourly Rate
$276.00 $414.00
$276.00 $414.00
$207.00
$138.00 $207.00
$207.00 $310.50
$207.00 $310.50
(951) 712-7259
(562) 463-6004
All call outs requested OFF normal business hours; Monday through Friday, Saturdays, Sundays, and Holidays will be required to pay an hourly minimum of four (4) hours according to the prevailing billable rates within Exhibit "B". The above discounted labor rates will remain in effect until annual addendum review or upon termination of this agreement as covered in paragraph 2 under the general agreement terms. 656 E. La Cadena Drive, Riverside, CA 92507

RIVERSIDE BRANCH
Quinn Power Systems will provide “On Call” emergency service 24 hours per day,

EMERGENCY NUMBERS
CSA & SUPPORT SERVICES (800) 789-9774
(951) 774-3239 x2309
(951) 686-2131
EFFECTIVE JANUARY 01, 2020
7 days a week with a response time of 4 hours or less.
(800) 789-9774
CONTRACT CUSTOMER LABOR RATE ARE AS FOLLOWS:

CONTRACT RATE STANDARD RATE
$138.00
Customer Support Agreement Contact Info

Item 1H - Page 46
Customer # : 0053266
EXHIBIT "C" Agreement # : 6236
Customer: City of Palm Springs Date:

Address: 459 N Civic Dr Phone No.

Palm Springs CA 92262 Fax No.

Prepared by:

Attention: Daniel Martinez
Perform Preventive Maintenance Service and Inspections on the Following.

Engine Description
PM Level1
MultiPoint
Inspection
PM Level 2
Annual
Service
PM Level 5
Loadbank Test
ANNUAL
COST
City Yard Gen #1
Fire Station #2
City Hall Dog Park Gen #3
City Hall Volvo Gen #4
Fire Station #5 Gen #5
Fire Station #4 Gen #6
Fire Station #1 Gen #7
Generac D3400T, SN TP9W00035 LABOR: $1,242.00 $759.00 $0.00 $0.00 $1,050.00 $0.00 $0.00 $0.00 $0.00 #7: 277 N Indian Canyon Dr, Palm Springs CA EST. PARTS: $75.00 $498.00 $0.00 Leisure Center Gen #8
Fire Station #3 Gen #9
Edmund Hill Site #F
Convention Center
Police Department
Note: Parts are estimated at time of quote and price may be subject to change at time of service. $3,624.00
$1,317.00 $1,257.00 $0.00 $0.00 $1,050.00 $0.00 $0.00 $0.00 $0.00 $3,624.00 760-322-8348
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,624.00
$0.00
$0.00
$0.00
$0.00
$0.00
0 Oscar Rodriguez
(562) 463-6086

PREVENTIVE MAINTENANCE SCHEDULE
CSA & SUPPORT SERVICES (800) 789-9774
3/28/2023
$0.00

Item 1H - Page 47
Customer # : 0053266
Agreement # : 6236
DATE:

PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Palm Springs
hereinafter referred to as "OWNER".

RECITALS:
1 . Quinn is a factory authorized Caterpillar dealer.
2 . Owner owns certain equipment and Owner desires to retain Quinn to perform periodic preventive maintenance on such equipment, and Quinn is willing to perform such periodic preventive maintenance, on the terms and subject to the conditions set forth in this Agreement.

AGREEMENT:

The parties hereto do hereby agree as follows:
1 . The Equipment. Owner now owns the following described engines and related equipment:

NRT0-6-B1-G,60kW, SN 687470
All of the above-described item(s) are hereinafter collectively referred to as "the Equipment" and covered under this agreement.
2 . Term. Starting from: to
above and shall continue until the end of the coverage term as stated above or terminated by either party giving the other party thirty (30) days written notice of termination. The provisions of this Agreement relating to indemnification and limitation of Quinn’s liability shall survive any termination of this Agreement. 3 . The Services. Owner hereby engages Quinn to render certain maintenance services to the Equipment during the term of this Agreement as indicated below and described on Exhibit "A" attached hereto ("CSA PM LEVEL DESCRIPTIONS"-Page 3). Additional PM coverage may be added anytime at customer's request.

PM
PM
PM Level 5 - Load Bank 2 hours test duration One (1) visit per year.

PM Level 8 - Fuel Sample Analysis
The following part(s) shall be replace for the above scope of work.

Engine Oil, Oil Filter(s), Fuel Filter(s). Air Filters are not included (additional cost if needed) This agreement is continuous until cancelled or non-renewed and shall commence on the date first written

GUARANTEED PERFORMANCE
One (1) visit per year.
5/1/2023
3/28/2023
Level 1 - Multi Point Inspection Three (3) visits per year.

Level 2 - Annual Service
4/30/2026
included in PM 2
$1,350.00

MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774

ANNUAL FEE
$1,317.00
$1,226.00
(562) 463-7150 Fax

FREQUENCY
One (1) sample per year.

Item 1H - Page 48
Customer # : 0053266
CONT. Agreement # : 6236
4 .

Fee. During the term of this Agreement, owner shall pay Quinn:

Total fee excluding optional LOADBANK TEST: I Accept [ ] initial Total fee including optional LOADBANK TEST: I Accept [ ] initial Quinn will invoice Owner in accordance with provisions of this Agreement, including all taxes, after each visit and Owner will pay each invoice within thirty (30) days of receipt. A service charge of one and one half percent (1.5%) per month (18% per annum) will accrue on any invoice that remains unpaid for more than thirty (30) days.

Charges for labor performed after the first year of this Agreement shall be adjusted to reflect changes in Quinn’s standard labor charges as in effect from time to time. At each twelve (12) month interval after the date on this document a 3% to 5% increase may be effective. If Quinn personnel arrive at the job site to perform the Maintenance Services, and are prevented from doing so through no fault of Quinn, Owner will be charged for the serviceman’s time and mileage in each such instance.

This Maintenance Agreement includes travel and mileage charges to and from the job site during normal business hours Weekend and Off-Hours requests will incur additional Labor Charges according to Exhibit "B" Parts are estimated at time of quote and price may be subject to change at time of service. 5 .

Standards of Performance. Quinn shall perform the Maintenance Services in accordance with the standard of care customarily employed in the heavy equipment maintenance industry. Quinn will cooperate with Owner in scheduling performance of the Maintenance Services and Quinn will perform the Maintenance Services in a manner to minimize interference with the Owner’s normal business operations to the extent reasonably possible. 6 .

Limited Duty and Liability. It is expressly agreed that the responsibility and liability of Quinn is strictly limited to performance of the Maintenance Services on the Equipment. Quinn has no responsibility or liability for failure to discover actual or potential problems in the condition or operation of the Equipment. Quinn makes no representations, warranties, or guaranties concerning the Equipment or the operation of the Equipment.

Quinn shall have no liability for any consequential damages or lost profits suffered or incurred by Owner. It is expressly agreed that the total liability of Quinn to Owner whether such liability is based upon breach of contract, tort, or any other theory, shall be limited to an amount equal to the total fee payable by Owner to Quinn during the twelve (12) month period prior to such claim. It is further understood by Owner that Quinn would not enter into this Agreement or perform the Maintenance Services without obtaining the benefit of the above-described limitation on Quinn’s liability to Owner.
7 .

General Provisions. This Agreement sets forth the entire agreement of the parties hereto concerning the subject matter of this Agreement. This Agreement may only be modified or amended by an agreement in writing executed by each of the parties hereto.

IN WITNESS WHEREOF, the undersigned have executed this Agreement on the date first written above.

QUINN COMPANY, a California corporation
dba QUINN POWER SYSTEMS
BY: Oscar Rodriguez
TITLE: CSA Technical Quoter
Date:

Owner: City of Palm Springs
City of Palm Springs
BY: _________________________________
TITLE: _________________________________
PO #: _________________________________
Date: _________________________________
$3,893.00
3/28/2023
$2,543.00