B. "This insurance is primary and non-contributory over any insurance or selfinsurance the City may have..." ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).
C. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, “endeavor to” mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out.
D. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies. All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Consultant’s obligation to provide them.
6. INDEMNIFICATION
6.1 Indemnification and Reimbursement. To the fullest extent permitted by law, Consultant shall defend (at Consultant’s sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively “Claims”), including but not limited to, Claims arising from injuries to or death of persons (Consultant’s employees included), for damage to property, including property owned by City, for any violation of any federal, state, or local law or ordinance or in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct committed by Consultant, its officers, employees, representatives, and agents, that arise out of or relate to Consultant’s performance of Services or this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant’s indemnification obligation or other liability under this Agreement. Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final.
6.2 Design Professional Services Indemnification and Reimbursement. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant in the performance of the Services or this Agreement, and, upon Consultant obtaining a final
Q – Page 689 of 1386
adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
7. REPORTS AND RECORDS
7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.
Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.
7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement, or as the Contract Officer shall require. Consultant acknowledges that the City is greatly concerned about the cost of the Work to be performed under this Agreement. For this reason, Consultant agrees that Consultant shall promptly notify the Contract Officer the estimated increased or decreased cost if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services. If Consultant is providing design services, Consultant shall promptly notify the Contract Officer the estimated increased or decreased cost for the project being designed if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the design services.
7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subconsultants, and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement. Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials. Any use of such completed documents for other projects and/or use of incomplete documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and the City shall indemnify the Consultant for all resulting damages. Consultant may retain copies of such documents for their own use.
Consultant shall have an unrestricted right to use the concepts embodied tin this Agreement.
Consultant shall ensure that all its subconsultants shall provide for assignment to City of any documents or materials prepared by them. In the event Consultant fails to secure such assignment, Consultant shall indemnify City for all resulting damages.
7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of Services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer.
All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization.
7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, or other agents of City, such access to Consultant’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant’s performance under this Agreement. Consultant shall
Q – Page 690 of 1386
maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such County, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.
8.3 Default of Consultant. Consultant’s failure to comply with any provision of this Agreement shall constitute a default.
A. If the City Manager, or his designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing shall limit City’s right to terminate this Agreement without cause under Section 3.2.
B. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.3(A), take over the work and prosecute the same to completion by contract or otherwise. The Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages). The City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultant’s liability for completion of the Services as provided in this Agreement.
8.4 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition,
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or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions.
8.5 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
8.6 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, remedy or recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
8.7 Attorney Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses. These include but are not limited to reasonable attorney fees, expert consultant fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding.
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. Consultant acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement nor shall Consultant enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one (1) year thereafter. Consultant warrants that Consultant has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Consultant certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Consultant activity,
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including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Consultant is in full compliance with the provisions of Palm Springs Municipal Code Section 7.05.02, including without limitation the provision of benefits, relating to non-discrimination in city contracting.
10. MISCELLANEOUS PROVISIONS
10.1 Patent and Copyright Infringement. To the fullest extent permissible under law, and in lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or otherwise:
A. It is agreed that Consultant shall defend at its expense any claim or suit against City on account of any allegation that any item furnished under this Agreement, or the normal use or sale arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant’s expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is related to the negligence, recklessness or willful misconduct of Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that City’s alteration of such deliverable created the infringement upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infringes upon an existing U.S. letters patent or copyright.
B. Consultant shall have sole control of the defense of any such claim or suit and all negotiations for settlement in the event City fails to cooperate in the defense of any suit or claim, provided, however, that such defense shall be at Consultant’s expense. Consultant shall not be obligated to indemnify City under any settlement that is made without Consultant’s consent, which shall not be unreasonably withheld. If the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity thereto.
10.2 Notice. Any notice, demand, request, consent, approval, or communication that either party desires, or is required to give to the other party or any other person shall be in writing.
All notices shall be personally delivered, sent by pre-paid First Class U.S. Mail, registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission. All notices shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Any notice, request, demand, direction, or other communication sent by facsimile must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of electronic transmission such as e-mails, text messages, and instant messages are not acceptable manners of notice required hereunder. Notices or other communications shall be addressed as follows:
To City: City of Palm Springs
Attention: City Manager & City Clerk
3200 E. Tahquitz Canyon Way
Q – Page 693 of 1386
Palm springs, California 92262
Telephone: (760) 323-8204
Facsimile: (760) 323-8332
To Consultant: [***INSERT CONSULTANT’S CONTACT INFORMATION***]
10.3 Integrated Agreement. This Agreement constitutes the entire understanding between the Parties and supersedes and cancels all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter in this Agreement.
10.4 Amendment. No amendments or other modifications of this Agreement shall be binding unless through written agreement signed by all Parties.
10.5 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law. If any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.
10.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.
10.6 Third Party Beneficiary. Except as may be expressly provided for in this Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party to this Agreement.
10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.
10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he or she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he or she is signing, (iii) by so executing this Agreement, the Party for which he or she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he or she is signing is bound.
10.9 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
10.10 Compliance with Economic Sanctions in Response to Russia's Actions in Ukraine. When funding for the services is provided, in whole or in part, by an agency controlled of the State of California, Consultant shall fully and adequately comply with California Executive Order N-6-22 (“Russian Sanctions Program”). As part of this compliance process, Consultant shall also certify compliance with the Russian Sanctions Program by completing the form located in Exhibit “C” (Russian Sanctions Certification), attached hereto and incorporated herein by
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reference. Consultant shall also require any subconsultants to comply with the Russian Sanctions Program and certify compliance pursuant to this Section. [SIGNATURES ON NEXT PAGE]
Q – Page 695 of 1386
SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS AND [***INSERT CONSULTANT’S NAME***] IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.
CONSULTANT:
By: ______________________________ By: _______________________________ Signature Signature
Date: __ Date:
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: _______________ Item No.
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By: _______________________________ City Attorney City Clerk
APPROVED:
By: _______________________________ Date:
City Manager –up to $150,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Q – Page 696 of 1386
EXHIBIT “A”
SCOPE OF SERVICES
Q – Page 697 of 1386
EXHIBIT “B”
SCHEDULE OF COMPENSATION
Q – Page 698 of 1386
EXHIBIT “C”
EXECUTIVE ORDER N-6-22 CERTIFICATION
Executive Order N-6-22 issued by Governor Gavin Newsom on March 4, 2022, directs all agencies and departments that are subject to the Governor’s authority to (a) terminate any contracts with any individuals or entities that are determined to be a target of economic sanctions against Russia and Russian entities and individuals; and (b) refrain from entering into any new contracts with such individuals or entities while the aforementioned sanctions are in effect.
Executive Order N-6-22 also requires that any Consultant that: (1) currently has a contract with the City of Palm Springs funded through grant funds provided by the State of California; and/or (2) submits a bid or proposal or otherwise proposes to or enter into or renew a contract with the City of Palm Springs with State of California grant funds, certify that the person is not the target of any economic sanctions against Russia and Russian entities and individuals.
The Consultant hereby certifies, SUBJECT TO PENALTY FOR PERJURY, that a) the Consultant is not a target of any economic sanctions against Russian and Russian entities and individuals as discussed in Executive Order N-6-22 and b) the person signing below is duly authorized to legally bind the Consultant. This certification is made under the laws of the State of California.
Signature:
Printed Name:
Title:
Firm Name:
Date:
Q – Page 699 of 1386
i
OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
May 4, 2026
REQUEST FOR PROPOSALS 05-26
OWNER’S REPRESENTATIVE FOR
PALM SPRINGS CONVENTION
CENTER RENOVATION AND
EXPANSION PROJECT
Technical Proposal
Q – Page 700 of 1386
OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
TABLE OF
CONTENTS
A.1 COMPANY OVERVIEW ........................................2 A.2 SUBCONSULTANTS ..........................................3 A.3 REFERENCES ..............................................4 B.1 TEAM OVERVIEW AND APPROACH ...............................8 B.2 KEY STAFF/TEAM ...........................................10 B.3 PARTNERS .................................................15 C.1 UNDERSTANDING AND APPROACH ...............................17 C.2 ADDITIONAL CONSIDERATIONS AND INSIGHTS FOR THE CITY .....32 C.3 KEY/CRITICAL ISSUES AND MITIGATION STRATEGIES ...........36 D.1 LOCAL EXPERTISE AND PRESENCE .............................40
Q – Page 701 of 1386
1 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
City of Palm Springs Procurement and Contracting Department Attn: Ms. Tabitha Richards, Procurement Officer
3200 E. Tahquitz Canyon Way Palm Springs, CA 92262
Re: RFP No. 05-26 – Owner’s Representative for the Palm Springs Convention Center Renovation and Expansion Project
Dear Ms. Richards and Members of the Evaluation Committee:
Accenture Infrastructure and Capital Projects, LLC (Accenture I&CP or Accenture) is pleased to submit this proposal to provide Owner’s Representative services for the Palm Springs Convention Center Renovation and Expansion Program. We appreciate the opportunity to partner with the City on this important investment and support delivery of a multi-stage program that will enhance the Convention Center’s performance, connectivity, and long-term value to the community.
We understand that this initiative is not a single project, but a coordinated program spanning renovation, urban connectivity, and future expansion. Successful delivery will require careful phasing within an active facility, alignment across multiple design disciplines, and a forward-looking approach that supports the City’s long-term vision.
Accenture has assembled a team specifically structured to meet this challenge, combining program-level leadership, stage-specific expertise, and strong local experience. A key differentiator is the inclusion of Deborah Palmer as Project Manager, bringing over 30 years of experience delivering complex capital programs, including convention center projects. Deborah has led complex, multi-phase, operational convention center programs that directly mirror—and anticipate—the challenges of this initiative, providing the City with a single point of accountability and integrated leadership across all stages.
Our experience delivering complex, public-facing programs such as Long Beach Airport, the City of Palm Springs Library Renovations, and Coachella Valley Association of Governments (CVAG’s) CV Link directly aligns with the needs of the Convention Center project. These efforts required multi-phase construction in active environments, close coordination with City departments and stakeholders, and disciplined program controls to maintain schedule, safety, and operational continuity.
Our approach emphasizes active design integration, disciplined program controls, and clear, consistent communication with City leadership, stakeholders, and the community. By aligning our team structure and delivery approach with the City’s defined stages, we provide clarity, continuity, and confidence in execution.
We are enthusiastic about the opportunity to support the City of Palm Springs in delivering this transformative program and are confident that our experience, collaborative approach, and commitment to accountability will provide immediate and lasting value.
Thank you for your consideration.
Sincerely,
Tyson Atwood, Senior Vice President
Accenture Infrastructure & Capital Projects
300 Spectrum Center Dr, Suite 1400, Irvine, CA 92618
805.459.7697 | [email protected]
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T A B A
Firm Qualifications, Experience,
and References
Q – Page 703 of 1386
2 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
A.1 COMPANY OVERVIEW
Accenture Infrastructure and Capital Projects, LLC (Accenture I&CP) is a division of Accenture LLP with nearly 30 years of experience delivering construction management and owner’s representation services for public-sector clients. We have partnered with municipalities, counties, state agencies, and educational institutions to manage complex capital programs with a focus on quality, transparency, and fiscal responsibility. Our portfolio includes infrastructure upgrades, civic facility renovations, and grant-funded improvement projects across California and the broader western U.S., giving us a deep understanding of agency expectations, regulatory requirements, and community dynamics.
We have extensive experience serving municipalities across Southern California, with a strong focus in Riverside and San Bernardino Counties. Currently, we are supporting the City of Palm Springs Palm Springs Public Library Renovation.
Our portfolio also includes a wide range of projects for the following cities:
The relevance of our experience to the Palm Springs Convention Center project is demonstrated through our delivery of complex, public-facing programs such as Long Beach Airport, the City of Palm Springs Library Renovations, and CVAG’s CV Link. Each of these efforts required careful coordination of multi-phase construction within active, occupied environments, while maintaining continuous operations and prioritizing stakeholder communication, safety, and schedule adherence. Across these projects, we successfully integrated modern systems within existing infrastructure, collaborated closely with City departments and design teams, and managed program-level controls to support complex, multi-year delivery. Our experience with the City of Palm Springs, combined with our ability to lead phased implementation and coordinate across multiple contractors and stakeholders, directly aligns with the needs of the Convention Center renovation and expansion.
Our experience delivering state and locally funded public projects is directly applicable to the Palm Springs Convention Center Renovation and Expansion. We are well‑versed in grant compliance requirements, including labor compliance, document retention, reimbursement tracking, and public transparency protocols, all of which are integrated into our project management systems from day one.
Our approach is strengthened by direct experience working with the City on both prior and current assignments, providing a clear understanding of City systems, processes, standards, and expectations. This familiarity eliminates the learning curve and allows staff to integrate seamlessly from the outset. Combined with a strong local presence and regional expertise in the Coachella Valley—including permitting requirements, contractor practices, labor dynamics, and desert‑specific construction conditions—Accenture is well positioned to anticipate challenges early and deliver practical, timely solutions aligned with the City’s operational and project delivery objectives. > City of Palm Springs
> City of Palm Desert
> City of Indio
> City of Coachella
> City of La Quinta
> City of
Cathedral City
> City of Corona
> City of Ontario
> City of Pasadena
> City of Huntington Beach
> City of Seal Beach
> City of Laguna Beach
> City of Long Beach
> City of Oceanside
> City of Anaheim
> City of Gardena
> City of Irvine
> City of Lake Forest
> City of Menifee
> City of Temecula
ORGANIZATION
EMPLOYEES
FOUNDED
Limited Liability Company
1500+
(USA: 1100+; Canada: 350+) Palm Desert (local), Irvine (main), San Diego, and Los Angeles Incorporated as Simplus Management Company (1996),
Reorganized as Anser Advisory (2018), Acquired by Accenture LLP (2023) and Reorganized as Accenture I&CP (2024)
LOCATION OF CA OFFICES
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3 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
A.2 SUBCONSULTANTS
Our subconsultants were selected based on qualifications, technical fit, and alignment with the City’s goals. We have worked with these partners on other successful municipal assignments and are confident in their ability to integrate with our team and support high-quality project delivery.
Twining– Special Inspections and Testing
With over 125 years of industry leadership, Twining specializes in geotechnical engineering, materials testing, and construction inspection. Recognized by Caltrans, AASHTO, IAS, and USACE, Twining operates advanced laboratories delivering reliable asphalt, concrete, and soil testing. Their team follows Greenbook, ASTM, and California Building Code standards, conducting environmental testing, asphalt compaction tests, and concrete mix design approvals.
3QC–Commissioning
Established in 2003, 3QC is a team of building commissioning and sustainability experts. We specialize in vertical construction of large and complex projects that require a high level of management and technical expertise. 3QC has commissioned over 70 million square feet of facilities worth over $30 billion in construction. Our processes are based on the industry standards from ASHRAE, NIBS, ACG, and BCA, and have been successfully applied on over 300 LEED and 30 ZNE certified projects involving new construction, tenant improvements, renovations, remodels, modernizations, and multiple project delivery programs. Our active participation in the development and update of LEED, CalGreen, and Title 24 is consistent with our proactive approach to commissioning.
Ultra Systems–Hazardous Materials &
Environmental
UltraSystems Environmental, Inc. (UltraSystems) is a
woman‑owned, full‑service environmental planning and
consulting firm providing expertise in environmental planning, engineering, and regulatory compliance. Founded in 1994 and headquartered in Irvine, California, UltraSystems has supported numerous cities, counties, and special districts across California.
The firm’s multidisciplinary team of more than 50 professionals— including planners, scientists, biologists, archaeologists, engineers, geologists, hydrologists, GIS specialists, and technical staff—delivers comprehensive services such as CEQA/NEPA document preparation, environmental analysis
and monitoring, permitting coordination, technical studies, and construction‑phase environmental oversight. Over more than three decades, UltraSystems has prepared over 7,000 environmental reports and technical studies, supporting public agencies in meeting local, State, and federal environmental requirements from project planning through construction.
Q – Page 705 of 1386
4 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
A.3 REFERENCES
City of Long Beach, Long Beach Airport – Phase II Terminal Area Improvements | Long Beach, CA / April 2019 - September 2024 Accenture provided comprehensive Agency Construction Management services for the Long Beach Airport (LGB) Phase II Terminal Area Improvements Program—an ambitious, multi-year effort to elevate passenger experience, improve operational efficiency, and preserve the historic integrity of the terminal complex.
Our team oversaw all aspects of construction
delivery, from pre-construction through
closeout, coordinating daily with the City
of Long Beach and its Progressive DesignBuild (PDB) partners, Swinerton Builders and Corgan. Our services encompassed project
controls, scheduling, cost management,
quality assurance, change management,
constructability reviews, and safety oversight,
ensuring seamless integration between
the design and construction teams while
protecting ongoing airport operations.
The $122 million program included
construction and renovation of the 16,700
square-foot (SF) Ticketing Lobby, Checked
Baggage Inspection System (CBIS) facility,
Baggage Claim Building, and the Meeters
& Greeters Plaza, as well as mechanical,
structural, and architectural modernization of
the historic 1941 terminal.
These improvements enhanced curb-to-gate
passenger flow and optimized operational
logistics while retaining the facility’s iconic
character. Operating within an active airport
environment required strategic sequencing,
proactive stakeholder engagement, and realtime issue resolution. Accenture developed phasing and safety plans to minimize passenger disruptions, facilitated coordination with TSA, airlines, and concessionaires, and maintained continuous communication between City staff, regulatory agencies, and project partners. Our team’s adaptability was crucial in addressing pandemic-era supply chain disruptions and evolving safety protocols without compromising progress or quality.
RELEVANCE TO THE PALM SPRINGS CONVENTION CENTER PROJECT > Multi-phase renovation of a high-traffic, public-facing facility requiring continuous operation > Integration of modern systems within aging infrastructure while preserving historic design features > Collaboration across City departments, design teams, and public stakeholders > Active coordination of construction in sensitive, occupied environments > Program-level project controls and change management supporting complex, multi-year delivery
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5 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
City of Palm Springs, Public Library Renovation |
Palm Springs, CA / September 2025 - Ongoing
This $52-million project will renovate and modernize the historically significant ~35,470-square-foot Main Library building as well as the ~3,057-square-foot J.C. Frey Building. The work includes core infrastructure upgrades, exterior and interior repairs, system replacements, new glazing for both buildings, a new fire sprinkler system, and a seismic retrofit for the Main Library. This portion of the Project is funded by the State of California’s Building Forward Library Infrastructure Grant Program, with matching funds provided through the City’s Measure J program. In addition, City Council has approved expanded scope items including revised interior layouts, upgraded finishes, fixtures and equipment, expanded parking south of the library, and comprehensive landscape and site improvements.
The project also includes the extension of the center median along S. Sunrise Way between Ramon Road and E.
Baristo Road. Improvements will include a new northbound left-turn pocket serving adjacent residential access, landscaped medians with new irrigation tied to the existing system, and lighting for newly planted street trees.
As construction manager and owner’s representative, Accenture is responsible for managing and coordinating all aspects of project delivery, maintaining continuous oversight of construction activities and field operations. Accenture leads and directs the construction management team—including inspection, office engineering, scheduling, document control, environmental compliance, estimating, and safety—establishing clear roles, accountability, and appropriate staffing throughout the project lifecycle. The team actively monitors contractor performance against the CPM schedule, identifies and mitigates cost and schedule risks, and administers change management processes, including Independent Cost Estimates and payment verification.
Accenture maintains structured coordination with the Owner’s Project Manager and City stakeholders to facilitate timely resolution of RFIs, submittals, and nonconformance issues, supporting consistent progress and informed decision-making. The team applies disciplined controls to safeguard the project’s historic elements while delivering a predictable and well-managed outcome aligned with established cost, schedule, safety, and quality objectives.
In addition, Accenture manages and integrates the work of specialty subconsultants, including materials testing and commissioning providers, to support quality assurance and system performance requirements across the project.
Construction is anticipated to end in February 2027 with a reopening in Summer of 2027.
RELEVANCE TO THE PALM SPRINGS CONVENTION CENTER PROJECT > Coordination and partnership with the City of Palm Springs > Oversight of public-facing, operational facilities during construction > Coordination among multiple City departments and design teams > Emphasis on stakeholder communication, safety, and schedule adherence > Management of tenant improvement, hardscape, and building-system upgrade
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6 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
Coachella Valley Association of Governments (CVAG), CV Link MultiModal Transporation Corridor Project | Coachella Valley, CA / January 2020 - December 2025
The $130 million-dollar CV Link is a transformative, 40+ mile multi-modal transportation corridor connecting Palm Springs to Coachella, providing a continuous pathway for bicyclists, pedestrians, and low-speed electric vehicles (LSEVs). Largely aligned along the Whitewater River and connecting to Tahquitz Creek and urban street networks, the corridor links residents and visitors to employment centers, schools, retail destinations, and recreational amenities. The project advances regional goals related to mobility, public health, emissions reduction, and economic development, while positioning the Coachella Valley as a leader in sustainable transportation.
The corridor integrates a range of infrastructure elements, including a 14-foot-wide concrete pathway, decomposed granite pedestrian trails, protected Class IV cycle tracks in urban areas, a new pedestrian bridge, retaining walls, and flood control channel improvements. Park-like features such as shade structures, benches, water fountains, lighting, and landscaping enhance user experience and activate the corridor as both a transportation and community asset. The alignment traverses diverse environments—including river corridors, city streets, and tribal lands—introducing complex design, environmental, and permitting considerations across multiple jurisdictions.
Due to funding constraints and right-of-way availability, the program was delivered through seven segments packaged into three construction groups, allowing phased implementation and early delivery of usable sections. Each package required distinct plans, specifications, and bid structures tied to specific funding sources. This phased approach accelerated construction while maintaining coordination across the full corridor. The program spans six cities—Palm Springs, Cathedral City, Palm Desert, La Quinta, Indio, and Coachella—along with multiple regional agencies, utilities, and three sovereign tribal nations, each with unique requirements and review processes.
Accenture served as the program and construction management partner for the CV Link initiative, leading planning, procurement, and delivery from bidding through completion. The team developed construction packages aligned with funding requirements, supported repackaging of bid items, updated design documents, prepared plans and specifications, and performed independent quantity take-offs and cost estimates. Accenture also developed package-level schedules and a comprehensive master schedule to maintain program-wide alignment and visibility.
In addition to technical management, Accenture coordinated a wide range of stakeholders, including municipalities, regulatory agencies, utilities, and tribal governments, facilitating consistent communication and resolution of interagency requirements. The program required management of multiple task orders, each tied to specific funding sources and tracked through individual work breakdown structures. Accenture also supported critical regulatory efforts, including securing California Public Utilities Commission approval for segments within Union Pacific Railroad right-of-way, advancing construction despite initial access constraints.
Through disciplined program management and coordinated stakeholder engagement, CV Link has progressed from a regional vision to a constructed, operational corridor, delivering multimodal connectivity across the Coachella Valley and establishing a framework for future extensions.
RELEVANCE TO THE PALM SPRINGS CONVENTION CENTER PROJECT > Management of large, open, public-facing facilities with continuous operations > Phased implentation of a seven segment program packaged into three construction groups > Coordination across multiple contractors, disciplines, and City departments > Emphasis on phasing, stakeholder communication, and operational continuity during construction > Urban expansion and connectivity that met regional goals related to economic development
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7 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
Deborah Palmer, Project Manager, Selected Experience
Deborah Palmer brings unparalleled experience delivering convention center programs directly comparable to the Palm Springs Convention Center in scale, complexity, and operational demands. Throughout her career, she has led large, multi‑phase convention center projects within active facilities, managing the unique challenges of event scheduling, phased construction, stakeholder coordination, and system integration. Her dual perspective as both an Owner’s Representative and General Contractor strengthens her ability to translate program‑level decisions into effective execution while maintaining schedule and cost discipline. The select projects listed below demonstrate the depth of Deborah’s convention center experience and her proven capability to lead the PSCC renovation and expansion program successfully.
Las Vegas Convention Center – South Hall Expansion
($150M)
As Owner’s Representative for the Las Vegas Convention and Visitors Authority (LVCVA), Deborah oversaw the design and construction of the $150 million South Hall Expansion, a 1+ million square-foot addition to the existing Las Vegas Convention Center.
Acting as the interface between LVCVA and the general contractor, she managed construction progress, schedule adherence,
and risk mitigation efforts throughout the project lifecycle. Her responsibilities included monitoring quality control, resolving design and construction challenges, and facilitating communication among stakeholders to facilitate successful delivery of this major expansion to one of the world’s most active convention venues.
Massachusetts Convention Center Authority (MCCA)
As Program Director for Capital Projects, Deborah led
the strategic planning and delivery of the Massachusetts Convention Center Authority’s statewide capital program, overseeing more than 40 active projects annually across four major facilities, including the Boston Convention & Exhibition Center and Hynes Convention Center. Relocated to Massachusetts to serve as the primary client interface, she directed design and construction teams, managed budgets and schedules, and facilitated executive-level decision-making in coordination with MCCA leadership. Her oversight facilitated continuity of capital investment and facility upgrades.
Hawaii Convention Center ($200M)
Deborah served as Project Manager overseeing the mechanical, electrical, plumbing, and fire protection (MEPF) scopes of work for the award-winning $200 million Hawaii Convention Center, a 1.1 million square-foot design-build facility in Honolulu.
As a subcontractor to the prime builder, she was responsible for directing design coordination, construction execution, and labor oversight for all MEPF systems. Trades and subcontractors reported directly to her throughout the project. Deborah led a highly successful team through complex systems integration on a fasttracked schedule, confirming high-quality delivery of this landmark civic facility, which has since received acclaim for its functionality, sustainability, and architectural excellence.
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T A B
Staff, Teams
Qualifications and Experience
B
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8 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
B.1 TEAM OVERVIEW AND APPROACH
Accenture’s staffing approach is right‑sized, scalable, and program‑driven, ensuring that the City of Palm Springs receives the appropriate level of expertise and support at each phase of the Palm Springs Convention Center Renovation and Expansion Program without unnecessary overhead. The model is built around continuity of leadership, anchored by a dedicated Project Manager, Deborah Palmer who serves as the City’s primary point of contact and maintains continuous responsibility throughout planning, design, construction, and closeout. This continuity preserves institutional knowledge, supports informed decision‑making, and ensures consistent alignment with City objectives, policies, and operational priorities.
Supporting the Deborah is Accenture’s deep and flexible technical bench, including project controls specialists, construction managers, inspectors, environmental coordinators, and administrative support staff. These resources are deployed on an as‑needed basis to scale staffing appropriately—expanding during periods of intensive design coordination or construction activity and contracting during less resource‑intensive phases—while maintaining accountability, responsiveness, and quality. This structure allows Accenture to address evolving program needs efficiently without disrupting leadership continuity.
Accenture has assembled a team specifically structured to align with the three interdependent stages of the PSCC program—renovation, urban connectivity, and future expansion. The team is organized as an integrated program management structure, providing focused leadership for each stage while maintaining centralized oversight and accountability across the full lifecycle of the program. This approach reflects Accenture’s understanding that successful delivery requires not only strong individual contributors, but also deliberate coordination across design, construction, and stakeholder interfaces within an active convention center environment.
Intentionally structured to function as an extension of City staff, Accenture’s team integrates seamlessly with City departments, consultants, contractors, and facility operations staff. This collaborative model provides day‑to‑day support, technical expertise, and decision support while allowing the City to retain control over key policy and program decisions. The result is a flexible, disciplined staffing approach that combines experienced leadership, technical depth, and adaptability—positioning the City for effective execution across all stages of the PSCC program.
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9 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
ORGANIZATION CHART
Our organizational structure reflects an integrated team approach, combining project leadership, technical specialists, and field staff who work collaboratively under a unified management framework. This model ensures efficient information flow, proactive issue resolution, and alignment with City objectives at every stage of the project.
VIDYA DIXIT
Project Controls
Manager
DEBORAH PALMER
Project Manager
LMN / O2 JV
Stage 1 & 3 STAGE 1
CONTRACTOR
Q3 2026 - Q4 2027
STAGE 2
CONTRACTOR
Q1 2028
STAGE 3
CONTRACTOR
(Option) Q3 2027
Assistant Project
Controls Manager
MULTI STUDIO
Urban Design
Stage 2 Connector
GLOBALMELK
Branding /
Way-Finding Stage
2 Connector
TYSON ATWOOD
Principal-in-Charge
FRED PARKER
Construction Manager
KENNY CASSADOS
Field Engineer
RACHEL HIGHLEY
Document Control
MARIO ESPINOZA
Assistant Construction
Manager
As-Needed Resources
LABOR COMPLIANCE | Adriana Sanchez
SPECIAL INSPECTION COMMISSIONING / TESTING
HAZARDOUS MATERIALS
COST ESTIMATION | Andy Kleimola
YAGNIK PATEL
Assistant Project
Manager
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10 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
B.2 KEY STAFF/TEAM
Program Leadership
Deborah Palmer will serve as the Project Manager for the Palm Springs Convention Center (PSCC) Program. She will be the primary point of contact for the City of Palm Springs, providing executive-level leadership, coordination, and oversight across all stages of the program.
PROFESSIONAL EXPERIENCE SUMMARY
Deborah Palmer brings over 30 years of experience delivering complex public-sector capital programs, with a focus on owner’s representation, program management, and construction leadership. Her experience spans multi-phase, operational environments requiring coordination across design, construction, and stakeholder groups.
Her experience includes:
> Owner’s Representation: 30+ years leading major capital programs and acting as trusted advisor to public agencies > Program / Construction Management: 30+ years managing multi-billion-dollar programs and complex delivery environments
> Public-Sector Capital Projects: Extensive experience delivering civic, institutional, and convention-related facilities exceeding $10 billion in total value
> General Contracting Background: 10+ years of hands-on experience in the field as part of a general contracting organization, providing practical, first-hand knowledge of construction means and methods, contractor coordination, and field execution.
She has successfully led:
> Renovations and expansions of major civic and convention facilities > Active public facilities, maintaining operations during construction > Multi-year, multi-phase capital programs involving multiple stakeholders and funding sources, and delivery methods.
RELEVANT PROJECT EXPERIENCE
1. Massachusetts Convention Center Authority – Statewide Capital Program (Boston, MA)
Role: Program Director – Capital Projects
Deborah directed a statewide capital program overseeing 40+ projects annually across three major convention center facilities: the Boston Convention & Exhibition Center (BCEC), the Hynes Convention Center, and the MassMutual
DEBORAH PALMER, CPM,
ASSOCIATE AIA
Project Manager/ Owner’s
Representative Lead
CERTIFICATIONS / EDUCATION
> Certified Project Manager
(CPM)
> Associate AIA (No.
30498505)
> Academic studies in:
> Industrial Sociology – University
of Pittsburgh
> Architectural and Art History
> Graduate Studies – UC Berkeley
> Construction Contract Law
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11 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
Center She served as the primary client interface, leading design and construction teams, managing budgets and schedules, and providing executive-level decision support across a complex, multi-site program. The project had a total asset value of $700+M.
Relevance to PSCC Program:
> Direct oversight of multi-phase capital improvements within active convention center facilities > Program-level coordination across multiple projects, stakeholders, and funding streams > Maintenance of continuous operations while delivering concurrent capital improvements.
2. Las Vegas Convention Center – South Hall Expansion (Las Vegas, NV) Role: Owner’s Representative
Deborah led the Owner’s Representative effort for the 1.3 million SF expansion of the South Hall, overseeing both design and construction delivery within an active convention center environment.
The project included construction of four pedestrian bridges/connectors spanning Desert Inn Parkway, a major multi-lane arterial roadway, requiring complex coordination between design, construction, and public interface considerations.
Relevance to PSCC Program:
> Delivery of a large-scale expansion within an active convention center > Integration of connectivity infrastructure with facility operations > Coordination of complex phasing, stakeholder interfaces, and construction sequencing.
3. Hawaii Convention Center (Honolulu, HI)
Role: Project Manager (General Contractor Team)
Deborah served in a leadership role on the design-build delivery of the Hawaii Convention Center, the largest capital project undertaken by the State of Hawaii at the time. The project was delivered on schedule and under budget and received industry recognition for design and execution.
This project also established Deborah’s long-standing professional relationship with LMN Architects, the design lead for the Palm Springs Convention Center program.
Relevance to PSCC Program:
> Experience with design-build delivery and integrated design coordination > Proven ability to deliver complex civic facilities on time and under budget > Established working relationship with LMN Architects, supporting effective collaboration and coordination.
RESPONSIBILITIES ON THE PSCC PROGRAM
As Project Director, Deborah will be responsible for:
> Overall program oversight across all phases (renovation, connectivity, and expansion) > Consultant and contractor coordination, ensuring alignment across design, construction, and City stakeholders > Cost, schedule, and risk management, including implementation of robust project controls > Executive reporting and decision support, providing clear, actionable insights to City leadership > Stakeholder coordination, working closely with City departments, leadership, and community stakeholders.
LEADERSHIP AND COMMUNICATION STRENGTHS
Deborah has extensive experience working directly with City leadership, agencies, and executive stakeholders on high-profile public projects.
Her strengths include:
> Proven ability to manage competing priorities across complex, multi-stakeholder environments > Strong track record of proactive issue identification and resolution > Experience maintaining operational continuity in active public facilities > Ability to provide consistent leadership and institutional knowledge across multi-year programs.
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12 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
TYSON ATWOOD – PRINCIPAL-IN-CHARGE
Tyson Atwood will serve as Principal-in-Charge, providing executive oversight and ensuring alignment with Accenture’s delivery standards. Tyson brings extensive experience in capital program leadership and will support the team in maintaining quality, consistency, and responsiveness throughout the program.
In this role, Tyson will:
> Provide executive
guidance and
strategic oversight
> Support issue resolution and escalation as needed
> Ensure adherence to Accenture’s quality
and delivery standards
Construction Management and Field Oversight
FRED PARKER, CCM – CONSTRUCTION MANAGER
Fred Parker will serve as Construction Manager for the Palm Springs Convention Center Renovation and Expansion Program, providing hands‑on leadership for all construction activities in support of the City’s objectives. With more than 30 years of construction and program management experience, Fred brings proven expertise delivering complex, phased renovations within active, publicly occupied facilities.
He has led large‑scale projects requiring precise sequencing, intensive stakeholder coordination, and public engagement—capabilities that are critical to maintaining operations and events at the Convention Center throughout construction. Fred has overseen multi‑billion‑dollar portfolios and is highly experienced with multiple delivery methods, including Design‑Build, CMAR, and Progressive Design‑Build, as well as contractor procurement and field execution. His deep knowledge of regulatory compliance—including DSA, CEQA, and federal standards— combined with a strong focus on risk mitigation, quality assurance, safety, and sustainability, positions him to manage construction effectively while ensuring that near‑term renovation work supports long‑term expansion readiness.
In this role, Fred will:
> Lead all construction management and on‑site field
operations on behalf of the City
> Oversee contractor performance to verify
compliance with Contract Documents, City
standards, and safety requirements
> Manage phased construction sequencing to maintain
continuous Convention Center operations and
accommodate scheduled events
> Lead preconstruction and progress meetings;
document decisions, action items, and follow‑up
> Review and manage submittals, RFIs, shop drawings,
and coordination with design consultants
> Monitor schedules, identify risks or delays, and
implement corrective actions as needed
> Oversee QA/QC activities, inspections, and testing to verify work quality
> Manage change orders and extra‑work
documentation, including cost and schedule impacts
> Maintain complete and accurate construction
records, reports, and photo documentation
> Direct closeout activities, including punch lists, final inspections, as‑builts, and turnover.
Fred’s continuity on the team creates familiarity and consistency, while his construction-focused leadership complements the program-level oversight provided by the Project Director.
MARIO ESPINOZAASSISTANT CONSTRUCTION MANAGER
Mario will support Fred in day‑to‑day construction management and field operations, working closely with resident engineers to generate coordination, quality control, and timely resolution of field issues. He brings more than 35 years of construction management experience across complex public‑sector and institutional projects, including aviation, healthcare, education, and emergency operations facilities.
Notably, Mario served in a senior construction management role on Long Beach Airport Phase 2, directing construction teams under a design‑build contract that included a $26 million ticketing lobby, a $25.5 million CBIS facility, baggage and concessions buildings, public plaza improvements, and seismic retrofit of a historic terminal. His experience overseeing schedules, QA/QC, budgets, change orders, and complex technology systems—including security, fiber backbone, and airline operational infrastructure—
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13 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
enables him to contribute immediately and provide consistent, reliable support to City staff and the project team throughout construction.
In his role as Assistant Construction Manager, Mario will:
> Support the Construction Manager with day‑to‑day
construction oversight and coordination
> Monitor contractor progress for compliance with
Contract Documents, approved plans, specifications,
and City standards
> Assist with preconstruction and progress meetings,
including agenda preparation, documentation, and
action‑item tracking
> Review, track, and help coordinate submittals and
RFIs with design consultants and City staff
> Perform regular field observations and prepare
concise daily and weekly reports on progress, safety,
and coordination issues
> Support schedule monitoring and identify potential
impacts related to phasing, access constraints, and
active event operations
> Assist with quality control activities, including
coordination of inspections, materials testing, and
special inspections.
> Support change order and extra‑work documentation,
including field verification and impact tracking
> Help minimize disruption to ongoing convention
center operations through coordination with
contractors and operations staff
> Maintain organized project records, correspondence
logs, and photo documentation
> Assist with closeout activities, including punch lists, final inspections, as‑builts, warranties,
and turnover documents.
KENNY CASADOS – FIELD ENGINEER
Kenny will serve as the Field Engineer for the Palm Springs Convention Center project, supporting day‑to‑day field operations and working closely with the Construction Manager and Assistant Construction Manager to create effective coordination, quality control, and timely resolution of field issues. He brings over 10 years of experience supporting public‑sector construction projects, with a strong background in field coordination, contractor oversight, inspection support, and documentation control.
Kenny is currently serving as the Field Engineer on the City of Palm Springs Public Library Renovation, where he supports construction activities within an active, community‑facing facility—experience that directly parallels the operational and coordination demands of the Convention Center. His familiarity with City processes, consultants, and construction standards enables him to contribute immediately and provide consistent, reliable field support.
RACHAEL HIGHLEY – DOCUMENT CONTROLLER
Rachael brings more than 12 years of experience providing document control and administrative support on public‑sector capital projects. In her role on the Palm Springs Convention Center project, she will manage project documentation, correspondence, and records to verify accuracy, traceability, and compliance with City requirements. Her responsibilities include tracking and distributing project correspondence, maintaining organized electronic files, recording meeting minutes, and supporting review and processing of project documents. Rachael also brings strong experience supporting labor compliance and funding requirements across locally, state‑, and federally funded projects, ensuring documentation is thoroughly reviewed and aligned with applicable project and regulatory requirements.
ANDY KLEIMOLA – COST ESTIMATOR
Andy Kleimola brings nearly 40 years of construction experience, with a primary focus in cost estimating, preconstruction services, scheduling, and construction management. Andy has extensive experience with a wide range of construction contract delivery methods developed through work in general contracting.
These methods include Construction Manager at Risk (CMAR), CM Agency, Design-Build, CM Multi-Prime, and Public-Private Partnership (P3). Much of this experience was gained in sectors such as government/public works, aviation, light industrial and manufacturing, and education.
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14 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
Project Controls and Program Support
VIDYASAGAR DIXIT – PROJECT CONTROLS LEAD
As the dedicated Project Controls Manager, Vidyasagar will provide centralized oversight of schedule, cost, risk, and reporting functions for the program. He brings strong expertise in coordinating plans, personnel, and resources to maintain control on complex projects with aggressive timelines. Vidyasagar is particularly effective in high‑risk project controls environments, with deep capability in change order analysis, claims support, risk assessment, forensic scheduling, and impact analysis. His proactive, detail‑driven approach helps early identification of cost and schedule risks, clear executive‑level reporting, and well‑supported recommendations that protect the City’s interests.
Vidyasagar’s responsibilities include:
> Development and monitoring of project schedules
> Cost tracking, forecasting, and change management
> Risk identification and mitigation tracking
> Preparation of program-level reporting for the City
Project Management Support
YAGNIK PATEL – ASSISTANT PROJECT MANAGER
Yagnik Patel is a highly capable Assistant Project Manager with more than ten years of experience in the construction industry. His background includes field supervision, construction safety management, project planning, and program coordination, giving him a well‑rounded understanding of both field operations and project controls. Yagnik is currently supporting the Palm Springs Public Library Renovation, where he works closely with City staff, contractors, and the project team, and is familiar with the City of Palm Springs’ standards, procedures, and expectations. His hands‑on experience and local familiarity make him a strong and dependable member of the PSCC project team.
Yagnik’s responsibilities include:
> Coordinate daily activities among contractors,
consultants, and City staff; track action items and
support the Project Manager.
> Manage RFIs, submittals, logs, and meeting minutes
to keep project information current and organized.
> Assist with field observations, monitor progress, and help resolve issues impacting schedule, quality, or
safety.
> Contribute to schedule updates, cost tracking, and
preparation of clear project status reports.
TEAM STRENGTHS
A recent example of Accenture’s ability to scale staffing responsively occurred on the Palm Springs Public Library Renovation, where elevated volumes of RFIs and change orders placed increased demands on the construction management team. In coordination with the City, Accenture supplemented the team with targeted support to manage contractor workload while remaining within the approved budget framework. This same scalable staffing strategy underpins Accenture’s approach to the PSCC program, with the team structured around the program’s three stages and supported by a deep, multidisciplinary bench. As project conditions, schedule drivers, and risks evolve, Accenture deploys additional inspectors, schedulers, cost estimators, environmental coordinators, or technical specialists as needed—maintaining responsiveness and efficiency without disrupting leadership continuity or accountability.
Specialized staff are drawn from Accenture’s regional and national pool of qualified professionals who are experienced in municipal standards, California public works requirements, and active facility environments. This flexible deployment strategy allows Accenture to provide targeted expertise when needed—whether for short-term surge support or longer duration assignments—while maintaining a consistent Project Director and core team as the City’s primary points of contact. As a result, the City receives the right expertise at the right time, enhanced responsiveness to changing conditions, and strong cost control by aligning staffing levels with actual program needs rather than fixed assumptions.
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15 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
B.3 PARTNERS
Accenture Infrastructure & Capital Projects will serve as the City of Palm Springs’ primary Owner’s Representative and single point of accountability for the Palm Springs Convention Center Renovation and Expansion Program. Where specialized expertise or additional capacity is required to support specific elements of the scope, Accenture may partner with FIRMS who bring targeted technical capabilities, local familiarity, or surge capacity. All partners will operate under Accenture’s direction and quality standards, with Accenture retaining full responsibility for performance, coordination, and deliverables.
Proposed Partner Roles
Construction Inspection Support
TWINING, INC.
Firm Name / Location: Twining, Inc. / Palm Desert, CA
Role: Materials Testing, Inspection, and Geotechnical Support Expertise Relevance to Project: With more than 125 years of combined experience providing materials testing and inspection services throughout California, Twining brings deep expertise supporting civic, educational, and airport facilities, including occupied, high‑traffic environments comparable to the Palm Springs Convention Center. Under Accenture’s Construction Management and Quality Assurance framework, Twining will perform construction materials testing and special inspection services related to concrete, soils, asphalt, steel, and other regulated elements, supporting code compliance and verification of work against approved plans and specifications. Their proximity to Palm Springs allows rapid response, on‑demand field support, and familiarity with local soil conditions, material suppliers, and construction practices—an important advantage for a complex renovation and expansion program with phased construction and limited tolerance for disruption. Together, Accenture and Twining provide an integrated approach that supports timely testing, clear documentation, and effective coordination with designers, contractors, and City representatives throughout construction.
Past Collaboration: City of Palm Springs, Public Library Renovations; City of Costa Mesa Fire Station No. 2; San Gabriel Valley Council of Governments, As-Needed Construction Management Commissioning
3QC, INC.
Firm Name/Location: 3QC, Inc/Pasadena, CA
Role: Commissioning and Testing
Expertise Relevance to Project: With more than 20 years of commissioning and facilities expertise, 3QC brings directly relevant capabilities to the Palm Springs Convention Center Renovation and Expansion Program, where success depends on reliable performance, system integration, and long‑term operability within an active, public‑facing facility. Having commissioned more than 70 million square feet of facilities representing over $30 billion in construction, 3QC supports Accenture by overseeing equipment testing, functional performance testing, and integration of inter‑related building systems across all phases of delivery—from design through construction and turnover. Their experience in commissioning, energy and building audits, sustainability navigation, and systems testing complements Accenture’s program‑level management by reducing start‑up risk, supporting lifecycle performance, and facilitating coordination between new and existing infrastructure. This focused commissioning approach supports operational readiness, minimizes post‑construction disruptions, and contributes to the long‑term reliability and efficiency of the Convention Center.
Past Collaboration: City of Palm Springs, Public Library Renovations; City of Fresno, 9-1-1 Call Center; Orange County Transportation Authority, Transit Security Operations Center
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16 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
Environmental and Hazardous Materials
ULTRA SYSTEMS ENVIRONMENTAL, INC.
Firm Name/Location: UltraSystems Environmental, Inc. / Irvine, CA Role: Hazardous Materials Services
Expertise Relevance to Project: As an enhancement to its team, Accenture is bringing on UltraSystems Environmental, Inc.to provide specialized environmental and hazardous materials expertise, strengthening the Palm Springs Convention Center project by supporting regulatory compliance, defensible documentation, and proactive management of environmental conditions across phased design and construction. UltraSystems Environmental, Inc. brings directly applicable expertise to the Palm Springs Convention Center Renovation and Expansion Program, where environmental compliance, hazardous materials coordination, and documentation defensibility are critical to maintaining schedule control and avoiding regulatory delays. With extensive experience preparing CEQA‑ and NEPA‑compliant documents for complex civic, infrastructure, and transportation projects throughout California, UltraSystems supports Accenture by coordinating environmental clearances, technical studies, and phased analyses aligned with program delivery. Their multidisciplinary team— covering environmental planning, biological and cultural resources, geology, hydrology, and hazardous materials— supports identification and management of existing hazardous materials, construction‑phase monitoring, permitting coordination, and regulatory compliance. This integrated capability is particularly valuable for a high‑visibility, occupied public facility like the PSCC, where early identification and active management of environmental and hazardous materials conditions reduces schedule disruption, limits rework, and supports transparent, defensible decision‑making throughout renovation, connectivity improvements, and future expansion phases.
Past Collaboration: City of Costa Mesa, Fire Station No. 2; San Gabriel Valley Council of Governments, As-Needed Construction Management; Riverside County Transportation Commission, I-15 SMART Freeway
COORDINATION WITH CITY CONTRACTED CONSULTANTS
Accenture recognizes that the City has already engaged architectural, engineering, urban design, and branding consultants for the PSCC program. Accenture’s role is to coordinate and manage these firms on the City’s behalf, ensuring aligning scope, schedule, budget, and deliverables, while protecting the City’s interests and maintaining clear communication across all workstreams. Accenture does not replace these consultants, but instead integrates their efforts into a cohesive, well managed program delivery framework.
PARTNER MANAGEMENT AND ACCOUNTABILITY
All partner firms will:
> Operate under Accenture’s established QA/QC, reporting, and documentation standards > Coordinate through Accenture’s Project Manager, Deborah Palmer and Construction Manager, Fred Parker > Comply with City requirements, public works standards, and applicable regulations.
This approach allows the City to benefit from specialized expertise and added capacity without added complexity, ensuring that Accenture remains fully accountable for successful implementation of the scope of work.
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T A B
Demonstrated Understanding of
the Overall Project and Requested
Scope of Work
C
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C.1 UNDERSTANDING AND APPROACH
Project Understanding
Accenture understands that the PSCC Renovation and Expansion is not simply a capital improvement program, but a complex, multi-phase operational undertaking that must be executed within an active, revenue-generating environment.
The success of this program will be defined by the ability to seamlessly integrate construction activities with ongoing operations while maintaining revenue continuity, public access, and user experience.
The City’s phased delivery strategy—advancing near-term renovations in parallel with broader planning, connectivity, and future expansion—introduces inherent complexity in governance, coordination, and decision-making. This approach requires disciplined program-level controls, real-time alignment across multiple design and stakeholder groups, and a proactive strategy for managing interdependencies between concurrent workstreams. Accenture recognizes that early alignment of scope, schedule, and operational constraints—combined with continuous coordination across City leadership, consultants, and facility operations—will be critical to mitigating risk and maintaining program momentum.
The program is structured across three interrelated stages, each with distinct drivers, risks, and coordination requirements:
Stage 1 – Renovation and Capital Improvements
(Q3 2026 – Q4 2027)
Stage 1 focuses on interior and exterior renovations and capital improvements delivered within an active, revenue generating facility. Construction will begin in Q3 2026 and extend through Q4 2027, requiring careful phasing and operational coordination.
Deborah and her team have developed a preliminary work plan that prioritizes early development of detailed phasing and logistics plans, aligned with event schedules, operational constraints, and revenue considerations. Construction activities will be strategically sequenced to preserve access, maintain functionality, and minimize disruption, with continuous coordination between the contractor, PSCC operations staff, and City stakeholders.Deborah Palmer’s experience leading the Massachusetts Convention Center Authority (MCCA) Statewide Capital Program, which had more than 40 concurrent projects across active convention center facilities informs the disciplined, operations-first approach Accenture will apply to the Palm Springs program.
Additionally, During the Long Beach Airport Terminal Area Improvements, Accenture maintained operational continuity by sequencing work in tightly coordinated phases, aligning construction activities with airport operations, and integrating continuous stakeholder communication within an active, high‑security environment. This approach allowed critical passenger functions, circulation, and services to remain available while major renovations and system upgrades were executed concurrently.
Stage 2 – Urban Connectivity and District
Integration (Q2 2026 – Q3 2027)
Stage 2 progresses in parallel with Stage 1 and extends beyond traditional building renovations into urban planning, public realm design, branding, and user experience. This stage is led by specialized teams, including Globalmelk (urban design) and Multistudio (branding and wayfinding). While led by distinct design teams, Stage 2 must remain fully integrated with the broader program, including the renovation and future expansion efforts led by LMNo2. This requires proactive coordination across all design disciplines to verify consistency in functionality, user experience, and long-term vision.
Key milestones include:
> Q2 2026: Stakeholder workshops and initial engagement > Q3 2026: Public engagement and concept development
> Q4 2026 – Q2 2027: Design advancement and presentations to City leadership > Q3 2027: Design completion and transition toward implementation It is essential to have coordination between urban design, branding, and City stakeholders to verify connectivity improvements are fully integrated with facility operations, community goals, and future expansion planning. While managed as a distinct workstream, Stage 2 remains fully integrated with the broader program to provide consistency in functionality, identity, and long term vision.
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Stage 3 – Future East Expansion
(Q3 2026 – Q4 2028)
Stage 3 will be advanced as funding is finalized but must be anticipated early to avoid future constraints.
Conceptual planning begins in Q3 2026, with design continuing through 2027 and construction extending from late 2027 through Q4 2028.
Accenture recognizes that the overlapping nature of these stages is intentional, enabling construction of high‑priority renovations to proceed while planning, public engagement, and design for later phases advance in parallel. This approach places a premium on proactive scheduling, clear phasing strategies, and early decision‑making to maintain momentum while minimizing impacts to ongoing conventions and major events. Coordination with facility operations—particularly around event blackout periods and seasonal constraints—is essential to preserve revenue and operational continuity.
The program relies heavily on third‑party design consultants operating under not‑to‑exceed contract structures, heightening the importance of scope clarity, milestone‑based oversight, and disciplined coordination. Accenture understands that design decisions made in early stages directly influence constructability, cost, and schedule outcomes across subsequent phases. Managing consultant performance, avoiding deferred coordination, and maintaining alignment with program objectives are critical to minimizing downstream risk.
Equally important, the Owner’s Representative serves as the central integrator among City departments, executive leadership, finance, facility operations, and external stakeholders. Accenture views this role as an extension of City staff—protecting the City’s interests, maintaining continuity of institutional knowledge, and guiding technical and sequencing decisions to remain aligned with operational needs and public expectations.
In summary, Accenture approaches the PSCC effort as a single, coordinated program rather than a collection of independent projects. Early renovations, urban connectivity planning, and future expansion are interdependent and must be actively managed to control risk, minimize disruption, and maximize long‑term value. This program‑level understanding informs the scheduling strategies, phasing plans, coordination framework, and project controls discussed in the sections that follow.
Program Management Approach
4.2.C DESIGN REVIEW AND CONTRACT ADMINISTRATION
Upon selection as Owners’ Representative, Deborah Palmer will meet with City leadership and Convention Center staff to develop a comprehensive Communication Procedures Manual and Workplan that establishes clear protocols, roles, and expectations for the duration of the Palm Springs Convention Center program. This workplan will define how information flows between the City, design teams, contractors, facility operations, and external stakeholders, creating a consistent framework for coordination across planning, design, construction, and closeout.
At a minimum, the plan will outline meeting structures and cadence, reporting formats and frequency, document control and information‑sharing processes, decision‑making pathways, escalation procedures, and public‑facing communication strategies, including coordination on City and Owner co‑representation. Particular emphasis will be placed on aligning communication with operational needs, event schedules, and stakeholder sensitivities inherent to an active convention center environment. By establishing these protocols early and maintaining them consistently, the Communication Workplan supports transparency, accountability, and timely decision‑making throughout the program. A summary of this approach is illustrated in the Communication Workplan graphic above, which depicts key stakeholder interfaces and information flows across the PSCC program lifecycle. (a,e) Management of Design Firms
Design and construction meetings are treated as deliberate program‑level control functions that maintain alignment with approved schedules, budgets, and overall PSCC program objectives. Participation focuses not only on monitoring progress, but on actively managing coordination between LMN o2 Architecture, Globalmelk, Multistudio, and the construction teams to limit inefficiencies, rework, and scope creep that could lead to cost escalation. Design meetings are used to track consultant deliverables against authorized scope and fee, support timely decision‑making, and evaluate proposed refinements for cost, schedule, and constructability impacts before they advance into construction. Construction meetings provide a parallel forum to assess field progress, validate sequencing and phasing, and confirm that design clarifications or revisions are implemented in a manner consistent with operational and construction constraints.
Across all forums, Accenture manages LMN o2 Architecture, Globalmelk, and Multistudio as an integrated delivery team, holding each firm accountable to program priorities, contract requirements, and fee constraints. Potential
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fee impacts, change exposure, and constructability risks tied to design decisions are identified early, discussed collaboratively, and tracked through established project controls. This approach reinforces alignment between design intent and execution while supporting proactive issue resolution and coordinated decision‑making across architecture, urban design, branding, and construction disciplines.
Leadership for managing these firms is provided by Deborah Palmer, whose experience delivering major convention center programs brings direct value to the PSCC effort. Deborah previously served in a leadership role on the design‑build delivery of the Hawaii Convention Center, the largest capital project undertaken by the State of Hawaii at the time, which was delivered on schedule and under budget and received national recognition for design and execution. That project also established her long‑standing professional working relationship with LMN Architects, creating a strong foundation of mutual understanding, collaboration, and accountability that directly benefits the PSCC program. Drawing on this experience, Accenture coordinates the work of LMN o2 Architecture, Globalmelk, and Multistudio so architectural design, urban connectivity, branding, and operational considerations remain aligned, implementable, and fully integrated into a cohesive, well‑managed program that advances the City’s long‑term vision for the Palm Springs Convention Center.
(b) Co-Represent City
Accenture will co‑represent the City of Palm Springs at project meetings as a fully embedded member of the Owner Project Team, functioning as a true extension of City staff to assure that the City’s interests are consistently protected and advanced. This role will be led by Deborah Palmer, whose experience as Program Director for the Massachusetts Convention Center Authority’s (MCCA) statewide capital program provides a highly relevant model for PSCC. In that role, Deborah directed 40+ concurrent capital projects annually across multiple active convention center facilities, serving as the primary client interface and working closely with executive leadership, engineers, finance staff, and multiple stakeholder groups. She successfully maintained continuous operations while overseeing multi‑phase improvements, managing budgets and schedules, and supporting executive‑level decision‑making.
For the PSCC program, Deborah will bring this same hands‑on, integrated approach—partnering closely with the Chief Economic Development Officer representing the City Manager’s Office, the City Engineer, the Finance Director, and other City departments as engaged—to present a unified City position, coordinate cross‑departmental input, and translate City priorities into clear direction for designers and contractors. This approach creates continuity of leadership, informed decision‑making, and delivery of the program in alignment with the City’s operational, financial, and economic development objectives.
(c-d) Stakeholder Coordination
Accenture brings a proven approach to coordinating with City department heads and communicating project progress to external stakeholders, grounded in Deborah Palmer’s leadership on some of the nation’s most complex convention center programs. As Program Director for the Massachusetts Convention Center Authority, Deborah routinely engaged executive leadership, operations, finance, engineering, and external stakeholders, providing clear reporting and facilitating informed decision‑making across multiple funding streams. This same disciplined model was applied on the CV Link Multi‑Modal Transportation Corridor Project, where Accenture coordinated six cities, multiple regional agencies, utilities, and sovereign tribal nations with distinct requirements and review processes.
Deborah’s experience as Owner’s Representative for the Las Vegas Convention Center South Hall Expansion further reinforces this capability, having led executive‑level coordination, public interface management, and transparent reporting within an active convention center and highly visible urban environment. Drawing on this background, Accenture supports coordinated outreach and reporting for the PSCC program—providing clear, concise updates that align City departments and external stakeholders while maintaining focus on overall program objectives and operational continuity.
4.2.D PROJECT COORDINATION AND COMMUNICATION
Accenture will provide integrated project coordination, communication, and quality assurance services to support effective delivery of the Palm Springs Convention Center (PSCC) program across all phases. At project initiation, we will develop a program-wide Communication Workplan that clearly defines stakeholders, roles, decision pathways, and communication protocols for each design and construction workstream. This plan will identify City departments, project team members, facility operations, consultants, contractors, and external stakeholders, and establish how information is shared, escalated, and resolved to support timely decision-making and minimize disruption to Convention Center operations.
To implement this approach, Accenture will establish and manage a centralized SharePoint site for the PSCC program to serve as the system of record for project correspondence, reports, schedules, design documents, meeting materials, and approvals. This will streamline communication, improve transparency, and provide appropriate access to current project information for City staff, consultants, and partners while maintaining document control and version integrity.
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Accenture will coordinate all project team members—including the Owner, design teams, facility management and staff, general contractor, financial consultants, and City departments—serving as the primary liaison to verify alignment across scope, schedule, cost, and operational needs. Regular Owner Architect Contractor (OAC) meetings will be conducted and facilitated, with participation by City staff such as the City Engineer and Chief Economic Development Officer, to confirm progress, address issues, and coordinate construction activities around ongoing events and operational requirements. Accenture will prepare agendas, facilitate meetings, document outcomes, and track action items to closure.
Project level and executive summary reporting will be prepared to keep City leadership informed of progress, key risks, schedule status, cost trends, and upcoming decisions. Accenture will also coordinate preparation and review of project documentation—including schedules, preliminary and final design documents, construction drawings, specifications, bid packages, and cost estimates—ensuring consistency with program objectives and approved scopes. Changes affecting scope, cost, or schedule will be clearly communicated to City stakeholders in a timely manner. See the graphic above for our communication workplan.
4.2.E PROGRAM COMPLIANCE AND QUALITY ASSURANCE
As part of Program Compliance and Quality Assurance, Accenture will review design submissions, perform constructability reviews, participate in interdisciplinary coordination, and monitor design and construction activities to support delivery within the approved schedule. Value-enhancing recommendations, including cost saving or value engineering options, will be provided while maintaining the City’s overall vision and goals. Accenture will oversee risk assessment and mitigation, initiate corrective actions when required, support final inspections and project closeout, and coordinate collection of warranties and owner’s manuals.
This structured, transparent approach—supported by a formal Communication Workplan, centralized SharePoint platform, and disciplined coordination—creates clear accountability, proactive issue resolution, and consistent alignment among all participants throughout the PSCC program.
The Palm Springs Convention Center program will benefit significantly from the combined experience of Deborah
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Palmer and Fred Parker, both of whom bring deep, complementary expertise in managing largescale, multiyear capital programs within active, highly visible public facilities. Deborah’s background delivering complex convention center programs—most notably leading the design-build delivery of the Hawaii Convention Center and major expansion efforts at the Las Vegas Convention Center—brings proven capability in integrated design coordination, operational continuity, and executive-level stakeholder management. Fred Parker’s experience overseeing multi-billion-dollar public sector capital programs, including higher education bond programs and large urban modernization initiatives, adds strength in program governance, phased delivery, regulatory compliance, and disciplined program controls.
Together, Deborah and Fred provide the PSCC program with seasoned leadership that understands how to align multiple projects, consultants, and contractors under a cohesive program strategy—maintaining schedule discipline, cost control, and quality while operating within complex stakeholder and operational environments. This depth of program-level experience means the City receives leadership capable of managing PSCC not as a collection of individual projects, but as an integrated program delivering long-term value and operational success.
4.2.F PROJECT CONTROLS
(a) Scheduling
We understand that the PSCC program will consist of multiple concurrent and sequential projects with varying levels of complexity, where on-schedule delivery is critical to maintaining operations, funding alignment, and stakeholder confidence. Our team brings extensive experience providing schedule management and controls services as an extension of Owner’s Project Management teams, utilizing industry-standard tools including Microsoft Project and Oracle Primavera P6 to manage complex, multiphase capital programs.
Schedule development begins through close collaboration with City staff, designers, contractors, and other stakeholders to establish a realistic, executable baseline schedule that reflects the full scope of work. This baseline accounts for all critical project elements, including early at-risk activities, design development, construction sequencing, testing and commissioning, interim turnovers, utility relocations, stakeholder coordination, and operational constraints associated with an active convention center. This collaborative approach builds shared ownership of the schedule and reinforces accountability across the project team.
Our on-time delivery methodology is built around the following key components:
> Clear definition of project baselines reflecting approved scope, phasing, milestones, critical path activities, inter project dependencies, and known constraints—establishing measurable performance benchmarks from initiation through closeout
> Use of lessons learned and actual performance data from current and completed projects to inform realistic durations and sequencing for future work
> Development of transparent schedules that identify risks and opportunities early, including coordination with third-party agencies and their approval processes
> Ongoing validation and updating of schedules based on field progress, milestone achievement, and emerging issues, with coordination among stakeholders prior to incorporation into the City’s overall program or master schedule
> Timely reporting to the City that includes schedule status, key variances, and forward-looking analysis in formats that support informed, proactive decision-making
> Review of contractor baseline, progress, and look ahead schedules for contractual compliance, logic integrity, and alignment with phasing and operational requirements > Performance of time-impact analyses to evaluate potential delays or claims, assess “what if” scenarios, and support recovery strategies when schedule slippage risks are identified.
In addition to schedule control, we bring strong capability in cost-loading project schedules to support the City’s financial planning and long-term cashflow forecasting. Schedules can be cost-loaded using approved budgets, schedules of values, and anticipated procurement and construction sequencing, allowing expenditures to be tied directly to schedule activities. This integration provides the City with a clear, time-phased view of projected spending needs across the program—supporting funding alignment, cashflow planning, and coordination with the City’s capital budgeting process. As schedules are updated, cost-loaded forecasts are refined to reflect actual progress, approved changes, and revised projections, ensuring the City maintains an accurate understanding of near-term and multiyear financial requirements for the PSCC program.
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(b) Program Budget Controls
In order for the City to succeed in responsible management of funds, our approach to cost management mainly focuses in providing transparency on budget status and the use of contingency funds. To achieve this, we take the following considerations:
> Financial management for the projects will center on specific contractual commitments and budgets, allocation of budget requirements, monitoring and identification of variations to the plans, assessment of the actual performance versus the plan, and the development of timely work-around corrections to guarantee program and project delivery success.
> The approved budget will form the baseline budget for the project, used as a performance metric during > project implementation.
> To maintain the most accurate project Estimate at Completion (EAC) at all times, our staff closely monitors the change management processes. As change items (potential change orders and change orders) migrate their way through the vetting/approval process and result in changes to the EAC, the budget/cost control staff validate reason coding, allocate funding to changes (per the previously established funding plan and/or updated cashflow forecast) and draws down (or add to) project contingency to balance the changes being processed. > Our controls team will perform budget analysis with reference to commitments, actual costs, and accruals. In coordination with the project managers, we will perform cost forecasting and provide reports on any variances. (c) Cost Estimating
Our Estimating team is committed to providing accurate, detailed, and timely cost estimates that align with the needs of the Palm Springs Convention Center (PSCC) program. We adhere to AACE International Cost Estimating Standards, ensuring consistency, transparency, and quality across all estimating deliverables. The team includes highly skilled professionals, including staff with Certified Estimating Professional (CEP) credentials, reflecting our dedication to industry best practices. Additionally, Accenture is
currently providing cost estimating and related project controls services for the City of Palm Springs at Palm
Springs International Airport and for the City of Palm
Desert, leveraging the same disciplined methodologies,
benchmarking, and validation approaches. This ongoing
work within the Coachella Valley further strengthens our understanding of local market conditions, cost drivers, and public sector expectations, providing direct benefit to the City’s PSCC program.
Our estimating methodology combines rigorous detail, market insight, and a collaborative approach, ensuring the project receives comprehensive, accurate cost information at every design stage. Our step-by-step approach includes:
1. Scope Definition & Document Review: Each estimate begins with a comprehensive review of all available design documents, specifications, and scope narratives. Our team works closely with the Owners and other stakeholders to clarify project objectives, identify deliverables, and create a full understanding of the project’s design and technical requirements.
2. Detailed Quantity Takeoff: We conduct precise, line-by-line quantity takeoffs for each scope item, using industrystandard software and methodologies. For early-stage estimates, we leverage conceptual estimating techniques based on historical data and current industry benchmarks, refining these quantities as the design advances. This step verifies that each component is captured accurately, forming a foundation for cost projections.
3. Market Analysis & Unit Cost Development: To reflect current market conditions accurately, our team conducts an in-depth analysis of labor rates, material costs, and equipment availability, both locally and nationally. We utilize our extensive project database to benchmark costs, adjusting for location-specific factors to make sure estimates are grounded in real-world, market-appropriate pricing.
4. Risk Assessment & Contingency Allocation: Recognizing the complexities of airport projects, we evaluate project risks in collaboration with the Owners and apply suitable contingencies based on the project’s stage and identified risk profile. This includes allowances for potential unknowns in early stages and refined risk allocations for final estimates, ensuring a comprehensive and resilient estimate.
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5. Quality Control & Peer Review: Every estimate undergoes a meticulous quality control process, where it is reviewed by senior estimators and other project experts. This peer review step means that calculations are precise, assumptions are validated, and potential errors are identified early. Our Project Controller for Estimating, Andy Kleimola, will oversee this critical step, bringing industry expertise and a high level of accountability to the process.
6. Estimate Presentation & Documentation: We prepare a clear and comprehensive estimate package that includes a Basis of Estimate (BOE) document, detailing assumptions, exclusions, and methodologies used. This documentation provides stakeholders with transparency and a full understanding of the estimate’s components, allowing informed decision-making.
7. Estimate Reconciliation & Collaboration: Our approach emphasizes collaboration with all stakeholders during the estimate reconciliation phase, ensuring our numbers align with those from the builder, design team, and other independent estimators. Through this process, we facilitate discussions that address any discrepancies and clarify scope, unit pricing, and assumptions, resulting in a fully aligned, comprehensive cost baseline. (d) Request for Clarification Review
Accenture brings a proven, methodical approach to Request for Clarification (RFC) review, drawing on Deborah Palmer’s extensive experience administering complex convention center programs delivered under active operations. In her role as Program Director and as Owner’s Representative for major convention center expansions, Deborah routinely led RFC and RFI review processes involving multiple designers, contractors, and City stakeholders. She made sure that requests were clearly understood, properly vetted against contract requirements, budget and schedule impacts, and aligned with owner intent before recommendations were advanced for decision. This disciplined review process protected the owner from unintended scope expansion, cost escalation, and precedent‑setting decisions, while still enabling timely responses required to maintain project momentum.
For the Palm Springs Convention Center program, Deborah and the Accenture team will apply this same structured, owner‑focused RFC review approach—coordinating internally with City leadership and departments as necessary, confirming alignment with program objectives, and providing clear, well‑supported recommendations that allow the City to respond efficiently while safeguarding its interests. (e) Project Files & Records
Accenture will maintain a complete, well‑organized set of permanent Project files and records for the Palm Springs Convention Center program to create transparency, continuity, and long‑term accessibility for the City. Acting as an extension of City staff, Accenture will establish and administer a secure, City‑accessible SharePoint site at project initiation to serve as the central system of record for all project documentation. The SharePoint environment will be structured with standardized folders, naming conventions, version control, and access permissions to support efficient collaboration among City departments, designers, contractors, and consultants.
All key records—including contracts, correspondence, meeting agendas and minutes, schedules, cost reports, design submissions, approvals, RFIs/RFCs, change documentation, and closeout materials—will be logged, archived, and maintained in accordance with City requirements and public‑sector best practices. This disciplined document management approach preserves institutional knowledge across phases, supports audit and public records needs, and allows the City to retain a complete, reliable project history through completion and beyond.
4.2.G ENVIRONMENTAL
Accenture understands that environmental due diligence is a critical component of large, multi‑phase public facilities projects, particularly those involving aging infrastructure, phased construction, and subsurface work. For projects such as the Palm Springs Convention Center Renovation and Expansion, early identification and coordinated management of environmental conditions plays a key role in protecting schedule, controlling cost, and reducing regulatory and construction risk. Phase I Environmental Site Assessments (ESAs) are typically the starting point for establishing baseline site conditions, and Accenture has extensive experience coordinating Phase I ESAs on behalf of municipal owners. Our role focuses on appropriate scoping, clear communication of findings to City stakeholders, and translating potential Recognized Environmental Conditions into actionable project risks that inform design and construction planning.
When Phase I findings indicate potential subsurface concerns, Accenture routinely supports and coordinates Phase II ESAs, including subsurface investigations, soil and groundwater sampling, and laboratory testing. Phase II efforts are aligned with project phasing, utility investigations, and planned excavation activities to minimize disruption and avoid delays. Accenture coordinates investigation locations, testing protocols, and reporting schedules with designers and contractors so results can be incorporated directly into permitting strategies, design refinements, and construction means and methods. Where contamination is confirmed, Accenture has experience managing remediation and clean‑up efforts within active capital programs—coordinating remediation design, waste management and soil
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handling plans, contractor oversight, and regulatory compliance—while emphasizing proportionate responses that address actual risk without unnecessary cost or schedule impacts.
To support this scope on the PSCC program, Accenture has partnered with UltraSystems Environmental, Inc., bringing specialized expertise in environmental investigations, remediation oversight, and regulatory coordination for California public‑sector projects. Accenture and UltraSystems previously worked together on the City of Palm Springs Public Library Renovation, where both firms supported environmental due diligence and issue resolution within an active public facility. That experience established an effective working relationship that supports efficient coordination and timely response to unforeseen conditions. Under Accenture’s owner‑representation framework, UltraSystems functions as a technical extension of the project team—supporting early due diligence and remaining available during construction to address unexpected discoveries. Together, Accenture and UltraSystems provide the City with a balanced, integrated approach to environmental management that supports regulatory compliance, public health, and predictable delivery of the Palm Springs Convention Center program.
Construction Management Approach
4.2.H CONSTRUCTION ADMINISTRATION AND INSPECTION
(a,b) Pre-construction and Construction Meetings
Accenture will arrange and conduct comprehensive pre‑construction meetings for each PSCC project phase, bringing together the general contractor, architect of record, and key project and City stakeholders to establish a clear, shared understanding of scope, schedule, phasing, operational constraints, safety requirements, and communication protocols. Accenture will lead these meetings on the City’s behalf to align expectations from the outset and will prepare detailed meeting minutes documenting decisions, responsibilities, key action items, and follow‑up requirements for distribution to all participants. During construction, Accenture will attend on‑site construction meetings regularly and serve as the City’s on‑the‑ground representative—monitoring progress, facilitating issue resolution, and ensuring construction activities remain aligned with approved plans, schedules, and operational requirements of the active Convention Center. Accenture will also maintain complete and current on‑site project documentation, including meeting records, correspondence, logs, and field reports, ensuring accurate, timely information is available to support informed decision‑making and protect the City’s interests throughout construction. c. Provide and maintain sufficient field personnel to
administer the Project.
Effective staffing for the PSCC program begins in the
design phase, where early leadership, coordination, and continuity are essential to downstream success. Under
the leadership of Deborah Palmer, Accenture establishes project controls, staffing strategies, and operational
awareness from the outset so design decisions are
informed by constructability, phasing, and the realities of working within an active convention center. This early alignment of scope, schedule, and risk management
lays a strong foundation for construction and allows field teams to mobilize with a clear understanding of program objectives, site conditions, and operational constraints.
As the program transitions into construction, Accenture provides and maintains experienced field personnel
scaled to match the complexity, phasing, and activity
levels of each stage. On‑site staff operate as an extension of City staff, providing daily oversight, monitoring progress, observing work for general compliance with contract documents, coordinating closely with facility operations, and facilitating clear communication between the City, designers, and contractors. Continuous on‑site presence is critical in an active convention center environment where construction activities must remain aligned with event schedules, operational limitations, and life‑safety requirements.
This sustained field oversight enables proactive risk management, rapid issue resolution, and protection of both ongoing operations and long‑term capital investments.
Accenture also recognizes that complex projects can present unforeseen challenges, including difficult contractor performance, differing site conditions, or elevated volumes of RFIs and change requests that place additional demands on the construction management team. As demonstrated recently on the Palm Springs Public Library Renovation, Accenture has the depth of staff and project professionals to rapidly supplement the core team when
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conditions warrant. This ability to scale staffing on short notice allows challenges to be addressed directly and efficiently, without disrupting leadership continuity or accountability, and keeps the PSCC program moving forward even under demanding circumstances.
d. Daily Observation of Construction Activities
Accenture will conduct daily observation of construction activities at the Palm Springs Convention Center to monitor progress, workmanship, and general compliance with the approved contract documents and applicable codes and regulations. Through a sustained on‑site presence, our field personnel will observe work in place, verify that construction sequencing aligns with approved phasing and operational constraints, and confirm that workmanship meets the intent of the design and established quality standards. Particular attention will be given to coordination in active public areas, life‑safety conditions, and interfaces with ongoing convention center operations. When potential issues, non‑conforming work, or emerging risks are identified, Accenture will promptly document observations, communicate findings to the contractor and design team, and recommend corrective actions or adjustments as appropriate. This proactive, daily oversight approach allows the City to identify and address issues early—reducing the likelihood of rework, minimizing disruption, and ensuring the PSCC project is delivered in accordance with City expectations for quality, safety, and operational continuity. e. Comprehensive Schedule and Procurement Review
Accenture will perform ongoing, detailed review of construction schedules to verify that activity sequencing, durations, submittal schedules, and delivery of long‑lead materials and equipment remain realistic, coordinated, and aligned with the PSCC program objectives. Acting as an extension of City staff, Accenture will review baseline schedules and subsequent updates to confirm consistency with approved phasing plans, event blackout periods, operational constraints, and contract requirements. Particular attention will be given to critical path activities, interdependencies between building systems, and procurement timelines for long‑lead items that could affect facility operations or overall program milestones. As construction progresses, Accenture will evaluate contractor schedule updates and revisions against actual field progress, identifying variances, emerging risks, or logic issues early. When necessary, Accenture will work with the contractor and design team to recommend corrective actions, recovery strategies, or schedule adjustments that protect the City’s interests, maintain operational continuity, and support predictable delivery of the Palm Springs Convention Center program. f. Daily Field Observation and Contract Compliance Documentation Daily observation reports will be issued documenting construction activities at the Palm Springs Convention Center, providing the City with a clear and consistent record of site and building conditions. Field personnel will conduct daily walkthroughs of active work areas and record observations related to progress, coordination, safety, and general compliance with approved contract documents. When conditions of noncompliance or potential deviation from contract requirements are observed, the applicable plans, specifications, codes, or contract provisions will be explicitly referenced to create clarity and traceability.
Daily reports will be prepared promptly and distributed to the City and relevant project team members, serving as an objective record of field conditions and a tool for early issue identification. Observations will focus not only on construction quality and sequencing, but also on interfaces with ongoing convention center operations, temporary protections, life‑safety conditions, and adherence to approved phasing. Where corrective action is warranted, Accenture will document the issue, communicate it to the contractor and design team, and track follow‑up resolution.
This disciplined daily reporting process supports transparency, protects the City’s interests, and reduces the risk of unaddressed deficiencies becoming larger cost or schedule impacts. For an active, high‑visibility facility like the PSCC, Accenture’s daily observation reports provide the City with confidence that construction activities are being closely monitored and proactively managed throughout the duration of the program. g. Weekly Project Coordination and Progress Reporting
A structured weekly progress meeting process will serve as a core project control function, ensuring consistent communication, accountability, and forward momentum throughout construction of the PSCC program.
These meetings will be structured to review contract issues and procedures, construction progress, upcoming activities, RFIs, submittals, deficiencies, change orders, and schedule status, with particular attention to coordination challenges inherent in delivering work within an active convention center. Accenture will lead discussions to surface issues early, confirm responsibilities, and drive timely resolution in alignment with City priorities and operational constraints. Following each meeting, Accenture will prepare and distribute clear, comprehensive meeting minutes documenting discussions, decisions, action items, responsible parties, and required follow‑up. This disciplined weekly meeting and reporting process provides the City with a reliable forum for issue management, supports transparency across the project team, and means that schedule, cost, and quality risks are actively managed and communicated as the PSCC program advances.
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h. Coordination of Convention Center Operations
Accenture will proactively assist with the coordination of Convention Center operations when construction activities require utility outages, noise control, traffic control, or enhanced security measures. Recognizing that the Palm Springs Convention Center must remain operational throughout the program, Accenture will work closely with City departments, PSCC operations staff, designers, contractors, and affected stakeholders to plan these activities well in advance. This includes identifying operational impacts early, aligning work with approved phasing plans and event schedules, and coordinating necessary permits or approvals. Accenture will help define outage windows, noise limits, traffic routing, and security protocols, ensuring these measures are clearly communicated and implemented in a controlled manner. By facilitating advance planning, cross departmental coordination, and clear communication, Accenture helps minimize disruption to facility operations, protect public safety, and maintain a positive experience for staff, visitors, and event users while construction progresses. i. Contractor Submittal Process
Acting as the central point of coordination, Accenture
will track submittals against the approved submittal
schedule, confirm completeness prior to formal review,
and route submittals to the appropriate project architect, design consultants, and City reviewers. Accenture will
consolidate and reconcile review comments to identify
and resolve conflicts, discrepancies, or ambiguities
before responses are issued to the contractor. Where
differing interpretations arise, Accenture will facilitate focused discussions among reviewers to achieve
alignment with design intent, operational requirements, and City priorities. This disciplined, coordinated review process helps avoid rework, prevents downstream
construction conflicts, and means submittals are
approved efficiently while protecting the City’s
interests and maintaining progress on the Palm Springs
Convention Center program.
j. RFC, Submittals, and Tracking
A structured, centralized tracking process will be used to monitor and manage all Requests for Clarification (RFCs), submittals, shop drawings, proposed change orders, and subsequent revisions throughout the PSCC program.
Acting on behalf of the City, a comprehensive tracking log will be maintained to record each item’s status, review responsibility, required response dates, and resolution history, providing the City with full visibility into review progress and outstanding actions at all times.
RFCs and RFIs will be logged, reviewed for clarity and contractual relevance, and routed to the appropriate design consultant and City reviewers. Accenture will track response timelines, identify potential scope, cost, or schedule implications early, and that final responses are coordinated and clearly documented before being issued to the contractor. Submittals and shop drawings will be tracked against the approved submittal schedule, with Accenture confirming completeness prior to review, coordinating consolidated comments, and monitoring resubmittals to closure.
Proposed change orders and revisions will be tracked from initial identification through evaluation, negotiation, and final disposition. Accenture will maintain clear linkages between RFCs, submittals, field conditions, and change requests to create transparency and prevent redundant or unauthorized changes. This disciplined tracking approach— supported by Share Point based document control and regular reporting—allows Accenture to proactively manage workflow, reduce review bottlenecks, and protect the City from unintended scope growth.
Through consistent tracking, clear documentation, and active follow up, Accenture certifies that all project communications and change related items are processed efficiently, resolved accurately, and aligned with the City’s objectives for cost control, schedule certainty, and operational continuity at the Palm Springs Convention Center. k. Change Order Management
The change management approach for the PSCC program is designed to be disciplined, transparent, and fully aligned with City interests. Proposed change orders and revisions are tracked from initial identification through evaluation, negotiation, and final disposition, with clear linkages maintained between RFCs, submittals, field conditions, and change requests. This structure creates full traceability, supports timely decision-making, and prevents redundant or unauthorized scope changes.
When a proposed change order is submitted, Accenture will perform a thorough evaluation of the contractor’s
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cost and time impacts, reviewing backup documentation, quantities, unit pricing, labor assumptions, and schedule effects for reasonableness and cost effectiveness. This review will be informed by field observations, contract requirements, and coordination with the project architect and design consultants to confirm whether the change reflects a legitimate scope modification, clarification, or corrective issue. Where pricing or scope appears excessive or unsupported, Accenture will work with the contractor to reconcile discrepancies and explore alternatives before recommendations are advanced.
All change activity will be documented and tracked using a CMIS based document control system, supported by regular reporting that provides the City with clear visibility into pending, approved, and rejected changes. Accenture will prepare concise, well supported recommendations for the City that summarize the basis for each proposed change, its cost and schedule implications, and its alignment with program objectives. This structured approach allows Accenture to proactively manage workflow, reduce review bottlenecks, and verify that change decisions are deliberate, justified, and aligned with the City’s financial and operational priorities for the Palm Springs Convention Center.
l. Testing and Commissioning
Acting as the City’s representative, Accenture will
integrate testing activities into the overall construction schedule, confirm testing protocols are established early, and verfiy testing is performed at the appropriate stages to support timely issue identification and resolution.
Accenture will work closely with specialty subcontractors to provide focused technical oversight where required.
3QC will support systems testing and commissioning,
including HVAC air testing and balancing and other
integrated building systems testing. Accenture will
coordinate 3QC’s activities with the contractor, design team, and facility operations staff to confirm systems are tested in accordance with design intent, performance
criteria, and operational requirements of an active
convention center. Accenture will track testing results, verify deficiencies are documented and corrected, and
means successful completion is confirmed prior to acceptance.
All testing activities, results, and corrective actions will be documented and maintained through Accenture’s centralized reporting and document control processes, providing the City with clear visibility and traceability.
Through this coordinated approach with 3QC, Accenture verifies that quality, system performance, and long-term operability are fully validated while protecting schedule, budget, and ongoing PSCC operations. m. Contract Cost Accounting and Financial Tracking
Accenture will apply a disciplined and transparent cost accounting and financial tracking process tailored to the Palm Springs Convention Center’s preferred delivery approach. Acting as an extension of City staff, all financial activity is documented, authorized, and aligned with the contract, approved budget, and City policies. At project initiation, Accenture will review and validate the contractor’s Schedule of Values to confirm appropriate cost allocation and suitability for progress measurement, followed by detailed monthly review of payment applications against verified field progress and approved materials on hand.
Change management receives focused attention throughout delivery, with all potential change events tracked from identification through resolution. Accenture will review entitlement, scope, and cost justification prior to City consideration, supported by independent cost evaluations and benchmarking as appropriate. A comprehensive cost management system will provide real‑time visibility into the construction budget, including original contract value, approved and pending changes, contingency usage, and forecasted final cost. Through ongoing cost monitoring, trend analysis, and early identification of variances, Accenture will advise the City on financial risks and opportunities— supporting informed decision‑making and effective cost control throughout the PSCC program. n. Cost Control, Monitoring, and Variance Reporting
A comprehensive cost control system will be developed and maintained to provide the City with continuous visibility into project financial performance. This system will include regular monitoring of actual costs for work in progress, forecasting of costs for remaining and uncompleted activities, and evaluation of proposed changes before they are incorporated into the program. Cost data from contractors, consultants, and field activities will be reviewed routinely to confirm alignment with approved budgets, schedules, and authorized scopes of work.
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Actual costs will be compared against estimates and budget baselines to identify variances early, allowing corrective actions to be implemented before cost impacts escalate. Variance analysis will consider unit price work, time and materials activities, change orders, and projected impacts to contingency and overall program budgets. Findings will be clearly documented and communicated to the City through regular cost reports that summarize current expenditures, forecasted final costs, identified trends, and potential risk items.
This disciplined cost monitoring and reporting process enables informed decision making, supports proactive financial management, and protects the City from unplanned cost growth. By maintaining up-to-date cost information and transparent variance reporting, the City is provided with the tools necessary to manage funding, evaluate alternatives, and that the Palm Springs Convention Center program remains financially controlled throughout delivery. o. Coordination of Specialty and Third-Party Consultant Services Accenture will serve as the central point of coordination—ensuring each consultant’s scope, schedule, and deliverables are aligned with overall project phasing, construction activities, and operational constraints of the active Convention Center. We will facilitate integration between these specialty services, the design team, contractor, and City departments to avoid duplication of effort, gaps in coverage, or conflicting requirements. Accenture will track consultant activities and reports, confirm timely completion of testing and inspections, and make sure results are communicated clearly to the project team and incorporated into construction decision-making. This coordinated approach allows the City to leverage specialized expertise efficiently while maintaining consistent oversight, protecting compliance, and supporting smooth execution of the PSCC program. p. Design Intent Clarification and Technical Coordination Contractor requests for interpretation or clarification of the meaning and intent of the project plans and specifications will be coordinated through a structured review process to create timely, consistent, and accurate responses. Acting on the City’s behalf, requests will be reviewed for completeness and contractual relevance before being forwarded to the project architect or design consultant for technical interpretation. Coordination between the design team, contractor, and City will be facilitated to resolve questions efficiently and make sure responses align with design intent, program objectives, and operational requirements of the Palm Springs Convention Center. All clarifications will be documented, tracked, and communicated through established project controls to maintain traceability, minimize misinterpretation in the field, and support continued construction progress. q,r. Progress Payment Review, Certification, and Verification Quantities of work completed will be actively tracked and verified to support accurate and defensible progress payments throughout construction. Accenture will compare reported quantities and percent complete against field observations, daily reports, approved schedules of values, and inspector input to confirm work has been properly installed and meets contract requirements. Clear procedures will be established for the submission, review, and processing of contractor progress payment applications, ensuring consistency, transparency, and adherence to contract terms.
Each progress payment application will be reviewed for accuracy by trade, including validation of quantities, unit price work, approved change orders, and retainage calculations. Discrepancies or unsupported quantities will be identified and coordinated with the contractor for correction prior to City review. Accenture will document review findings and provide a clear recommendation to the City supporting payment certification, ensuring payments are aligned with actual work performed. This disciplined approach protects the City’s financial interests while supporting timely contractor compensation and maintaining confidence in the progress payment process for the Palm Springs Convention Center program.
Monthly contractor payment applications will be carefully reviewed to confirm that billed amounts accurately reflect actual construction progress and percent complete by trade. Accenture will compare each payment application against field observations, approved schedules of values, progress reports, and daily and weekly construction documentation. Percent complete will be evaluated by trade to verify work has been properly completed, installed, and verified before payment is recommended. Accenture will also confirm that quantities, unit price work, and approved change orders are correctly incorporated and that retainage is applied in accordance with contract requirements.
Any discrepancies, unsupported progress claims, or inconsistencies will be identified and coordinated with the contractor for clarification or correction prior to City review. This disciplined payment review process verifies that progress payments are accurate, defensible, and aligned with actual work performed, protecting the City’s financial interests while supporting timely contractor compensation. s. Prevailing Wage Compliance and Reporting
Clear procedures will be established to verify contractor compliance with all federal and State of California prevailing wage regulations throughout the PSCC program. Acting on the City’s behalf, Accenture will confirm that prevailing wage requirements are clearly communicated to contractors at project initiation and incorporated into contract documents, construction meetings, and administrative workflows. Accenture will monitor compliance by reviewing
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certified payroll reports, spotchecking labor classifications and rates, and coordinating with City staff and inspectors to verify that work performed in the field aligns with reported payroll information. Any discrepancies or potential compliance issues will be promptly identified, documented, and elevated for corrective action in coordination with the contractor and the City. Additionally, Accenture will monitor the City’s Project Labor Agreements (PLA).
This proactive monitoring approach helps protect the City from compliance risk, supports fair labor practices, and certifies that the project delivery meets all applicable regulatory requirements. t. Commissioning Oversight and Building Systems Integration The project commissioning process will be actively monitored to verify that building systems are installed, tested, and integrated in accordance with the approved design and performance requirements. Acting on the City’s behalf, Accenture will coordinate commissioning activities with the contractor, design team, and facility operations staff to verify equipment testing, functional performance testing, and system integration occur at the appropriate milestones and in alignment with the construction schedule. Accenture will track commissioning tasks, review results for completeness and consistency with contract documents, and make certain deficiencies are documented, corrected, and successfully retested prior to acceptance.
3QC will manage the commissioning effort by providing specialized expertise in systems testing and commissioning, including HVAC equipment testing, functional performance testing, and verification of integrated building systems. 3QC will prepare and execute commissioning protocols, witness testing, document results, and identify performance gaps or deficiencies. These findings will be coordinated through Accenture, who will verify commissioning issues are properly communicated, tracked to resolution, and incorporated into the overall project record. Through this coordinated approach, Accenture and 3QC help make sure building systems perform as intended, support reliable long-term operations, and provide the City with confidence that the Palm Springs Convention Center is fully commissioned and ready for occupancy and use.
u. Special Inspections and Material Testing Coordination All required special inspections and material testing for the PSCC program will be centrally coordinated and actively tracked to verify compliance with project requirements, codes, and regulatory standards. Acting as the City’s representative, Accenture will integrate inspection and testing activities into the construction schedule, confirm that qualified consultants are engaged, and verify that testing occurs at the appropriate stages of work. Testing results and inspection reports will be reviewed for completeness and consistency with the contract documents, with deficiencies or nonconforming results promptly communicated to the contractor and design team for corrective action and documented follow up.
For hazardous materials-related inspections or testing, UltraSystems will provide specialized expertise, supporting identification, monitoring, and documentation of hazardous materials conditions encountered during construction.
UltraSystems’ involvement means that environmental testing and mitigation measures are performed in accordance with applicable regulations while minimizing risk to workers, the public, and ongoing operations. Accenture will coordinate UltraSystems’ activities with other testing and inspection consultants, maintain clear documentation of findings, and track resolution to closure. This coordinated, transparent approach verifiesall special inspections and material testing are completed efficiently and accurately, while protecting the City’s interests and supporting safe, compliant delivery of the PSCC program.
Twining will support the PSCC program by providing materials testing, inspection, and geotechnical services, working in close coordination with Accenture and the broader project team. Twining’s role will include construction materials testing and special inspections associated with concrete, asphalt, soils, and other structural elements, as required by the project. Accenture will coordinate Twining’s testing and inspection activities with construction sequencing and schedule requirements, track test results and reports, and make sure findings are promptly communicated to the contractor and design team. Where deficiencies or nonconforming results are identified, Accenture will facilitate resolution and confirm corrective actions are implemented and documented. Twining’s independent testing and geotechnical expertise, integrated through Accenture’s centralized coordination and reporting framework, provides the City with added assurance that materials and building systems are constructed in accordance with design intent, code requirements, and long-term performance expectations. v. Special Inspection and Material Testing Reports Reviews Special inspection and material testing reports will be systematically reviewed to verify conformance with the approved Project drawings, specifications, and applicable codes. Accenture will receive, log, and review all inspection and testing reports, confirming results are complete, properly documented, and consistent with contract requirements. Where discrepancies, deficiencies, or nonconforming results are identified, Accenture will coordinate directly with the contractor, design team, and appropriate testing consultant to clarify findings, confirm corrective
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actions, and track resolution to closure. Twining will provide materials testing, geotechnical support, and related inspection reports, which will be transmitted to Accenture for centralized review, coordination, and documentation.
For hazardous materials-related testing or inspections, UltraSystems will submit environmental reports directly to Accenture, supporting evaluation of compliance, risk mitigation measures, and regulatory requirements. Accenture will integrate reports from Twining, UltraSystems, and other specialty consultants into a consolidated project record, ensuring findings are clearly communicated, conflicts are resolved, and the City maintains full visibility into construction quality, compliance, and issue resolution throughout the PSCC program. w,x,y. Closeout, Punch List Management and Final Inspection Accenture actively manages the punch list process from Substantial Completion through Final Completion to confirm that all deficiencies are clearly identified, tracked, and resolved in a timely manner. Participation in Substantial and Final Completion inspections with the City, design team, and contractor allows punch list items to be documented, prioritized, and assigned with clear responsibility. Items are maintained in a centralized tracking log, with completion validated through follow‑up field observations and coordination with the appropriate consultants. Re‑inspections are coordinated as needed, and corrective work is reviewed for consistency with contract requirements, including resolution of documentation, testing, and closeout deliverables prior to advancing toward Final Completion.
As part of closeout, preliminary and final punch lists are developed through a structured process that aligns outstanding work with a defined completion schedule and operational needs of the facility. Final inspections and walkthroughs are coordinated with City staff, maintenance and service personnel, and the project architect/design consultant to confirm the facility is complete, functional, and ready for turnover. These walkthroughs emphasize system performance, maintenance access, operational interfaces, and long‑term usability in addition to construction completion. Accenture facilitates follow‑up activities, verifies closure of all outstanding issues, and provides the City with a clear, well‑supported recommendation regarding readiness for final inspection—supporting an orderly transition to Final Completion and full operation of the Palm Springs Convention Center. z. Securing and Transmitting Required Documentation
All required guarantees, certifications, affidavits, leases, easement deeds, operating and maintenance manuals, warranties, and other closeout documents stipulated in the contract documents will be systematically collected, verified, and transmitted through a structured process. Acting on the City’s behalf, required documents will be tracked against contract requirements to confirm completeness, accuracy, and proper execution prior to acceptance.
Coordination will occur directly with the contractor, design team, and City departments to resolve outstanding items, clarify documentation requirements, and certified records are suitable for long-term operational and legal use. Final documents will be organized, indexed, and delivered in the agreed upon format, with copies incorporated into the City’s permanent project records. This disciplined documentation and coordination approach supports a smooth project closeout, preserves institutional knowledge, and makes certain the City receives a complete and reliable record set for future operations and maintenance.
aa. Final Payment Review and Retention Closeout
Final payment and release of retention will be reviewed and processed through a structured closeout verification process to verify all contractual, technical, and administrative requirements have been fully satisfied. Acting on the City’s behalf, final payment requests are evaluated to confirm completion of all punch list items, achievement of Final Completion, and receipt and acceptance of all required closeout documentation, including warranties, as-built drawings, operation and maintenance manuals, testing reports, and regulatory approvals. Payment applications are reviewed for accuracy and consistency with the contract, approved change orders, unit quantities, and prior payments, and retention release is validated through confirmed completion of work and resolution of deficiencies. Coordination with the project architect, inspectors, and City departments supports final acceptance and enables a clear recommendation regarding final payment, protecting the City’s financial interests and supporting a smooth project closeout. bb. Palm Springs International Film Festival (PSIFF)
The Palm Springs International Film Festival (PSIFF) is an annual showcase for the best in world cinema and represents a critical operational and economic priority for the City. In recognition of this, site availability will be proactively coordinated each year from December 15 through January 15 to fully support PSIFF operations. Festival requirements will be incorporated into project phasing and construction schedules well in advance through close coordination with City leadership, PSCC operations staff, event organizers, designers, and contractors. This planning includes establishing blackout periods, sequencing work so that all construction activities impacting festival operations are completed or paused as required, and ensuring affected areas are restored, cleaned, and fully operational prior to the start of the event. Contractor compliance with these requirements will be actively monitored through schedule reviews,
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field oversight, and coordination meetings, allowing conflicts to be identified and resolved early. By treating PSIFF as a fixed, non negotiable milestone within the program schedule, the City’s event operations, visitor experience, and the Convention Center’s reputation are protected while construction advances in a controlled and predictable manner.
OTHER SYSTEMS TESTING.4.2.I ASSET ASSESSMENT
Accenture has reviewed the City’s Asset Assessment (Attachment H) for the Palm Springs Convention Center and understands how the findings inform both near-term priorities and longer-term program risks. The assessment provides an important baseline of existing conditions, deferred maintenance issues, and system vulnerabilities that directly influence project phasing, constructability, operational continuity, and cost certainty. Insights from the Asset Assessment are incorporated into our program understanding (Section C.2) and directly inform our risk identification and mitigation strategies (Section C.3)—including risks related to aging infrastructure, system reliability, sequencing within an active facility, and coordination with ongoing operations and events. As the Owner’s Representative, Accenture will use the Asset Assessment as a living reference to help validate scopes, anticipate constraints, support informed tradeoff decisions, and prioritize improvements in a manner consistent with the City’s goals, funding approach, and long-term asset stewardship strategy.
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C.2 ADDITIONAL CONSIDERATIONS AND
INSIGHTS FOR THE CITY
Critical Construction Implementation Considerations
Beyond the core program delivery approach, Accenture has identified several critical considerations that are essential to successfully implementing the PSCC program within an active, high profile convention environment. The following considerations highlight the strategic elements essential to maintaining operational continuity, schedule control, and quality throughout construction.
PROGRAM-LEVEL THINKING
Accenture recommends managing the PSCC improvements as a single, coordinated program rather than a series of isolated projects. Given the multi‑phase nature of the work, program‑level oversight allows decisions made during planning, design, and early construction to be evaluated in the context of the full facility lifecycle. This integrated approach enables the City to balance cost, schedule, constructability, and operational impacts holistically resulting in reduced redundancy, optimized sequencing, and aligned near‑term actions with long‑term program objectives.
By aligning decisions across phases, Accenture helps the City avoid the rework and cost escalation that often occur when projects advance independently. Program‑level management allows lessons learned, risk responses, utility strategies, and stakeholder commitments from early phases to inform subsequent work. Design assumptions, construction constraints, and operational requirements are tracked and validated across phases, minimizing downstream change orders caused by misalignment or loss of institutional context. This coordination is especially important within an active convention center environment, where phasing, event scheduling, and temporary operations require careful integration.
Equally important, Accenture maintains continuity of leadership and institutional knowledge throughout the program. A stable core team preserves decision history, stakeholder relationships, and an in‑depth understanding of City priorities, site constraints, and prior approvals. This continuity supports faster issue resolution, more informed recommendations, and consistent representation of the City’s interests, resulting in smoother delivery and more predictable outcomes for the PSCC program as a whole.
STAKEHOLDER AND PUBLIC INTERFACE
Accenture recognizes that the PSCC is not only a construction site, but a highly visible public asset that must remain operational, accessible, and protected throughout delivery. Our stakeholder and public interface approach is built on proactive, structured coordination with facility operators, event organizers, downtown stakeholders, and adjacent property owners, acknowledging that each group experiences construction impacts differently. Effective delivery depends on anticipating these impacts and integrating mitigation strategies into project planning rather than reacting after disruptions occur.
Early and continuous coordination with facility operators and event organizers is central to this approach. Accenture works closely with operations staff to align construction activities with event schedules, load‑in and load‑out periods, visitor circulation, and life‑safety requirements. This collaboration supports the development of phasing plans, temporary access routes, and work windows that protect event revenue, preserve the guest experience, and reduce last‑minute conflicts. By engaging operational stakeholders early, potential issues are identified and addressed well in advance of construction activities.
Beyond the Convention Center, Accenture emphasizes clear, consistent outreach to downtown stakeholders and adjacent property owners to manage broader community impacts such as noise, traffic, access changes, and visual disruption. Transparent communication regarding upcoming activities, anticipated impacts, and mitigation measures builds trust, supports coordination, and helps maintain positive relationships throughout construction. This disciplined public interface strategy reduces disruption, mitigates reputational risk, and supports smooth delivery while preserving the Convention Center’s role as a premier regional destination.
OPERATIONAL CONTINUITY PLANNING
Recognizing the importance of uninterrupted operations at your convention center, Accenture has already begun developing a draft operational continuity plan to maintain uninterrupted operations throughout the program lifecycle.
We approach the PSCC program with the understanding that maintaining operations is as critical as delivering the capital improvements themselves. Operational continuity planning begins early, well before construction, so that project execution supports ongoing events, public access, and facility use. By treating operations as a primary
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project constraint rather than a secondary consideration, Accenture helps the City protect revenue, user experience, and the PSCC’s reputation throughout program delivery.
Early development of comprehensive phasing plans is central to this approach. Working collaboratively with design and construction teams, Accenture sequences work into logical, manageable phases aligned with facility operations.
Phasing plans account for functional adjacencies, building system dependencies, and life‑safety requirements so construction zones are clearly defined and operational areas remain functional wherever possible. Potential conflicts are identified early and addressed through informed adjustments to scope, sequencing, or means and methods rather than reactive field changes.
In parallel, Accenture coordinates closely with PSCC operations staff to define event blackout periods and operational constraints driven by scheduled conventions and community events. Establishing these windows early allows construction activities to be planned around peak operational periods, limiting last‑minute disruptions and enabling contractors to plan labor, deliveries, and disruptive work accordingly. Accenture also plans temporary access, circulation, and wayfinding strategies to maintain safe, intuitive movement for attendees, staff, vendors, and emergency services. Ongoing coordination with PSCC operations keeps these strategies current as conditions evolve, supporting smooth transitions between phases while advancing the City’s long‑term improvement goals.
LONG-TERM VALUE AND FLEXIBILITY
Accenture’s approach to the PSCC program is grounded in long‑term value creation, recognizing that decisions made during design and construction will shape the City’s ability to adapt, expand, and remain competitive for decades. All recommendations are evaluated through a lifecycle lens so current investments support future needs without driving premature or costly reinvestment.
From a planning and design perspective, Accenture emphasizes strategies that promote future expansion and adaptability, including careful consideration of building systems, structural capacity, utility infrastructure, and site layout. Anticipating growth and change early preserves flexibility, avoids constraints created by narrowly phased decisions, and allows future enhancements to be implemented efficiently with minimal operational disruption.
Equally important, Accenture prioritizes total lifecycle cost over initial construction cost alone. In collaboration with City staff and design consultants, materials, systems, and construction methods are evaluated for durability, maintenance requirements, energy efficiency, and long‑term performance. This value‑driven approach reduces total cost of ownership, supports sustainable operations, and aligns capital investments with evolving technology, event formats, and attendee expectations. This positions the PSCC to remain a premier destination while maximizing the City’s long‑term return on investment.
PRE-CONSTRUCTION INVESTIGATION AND PLANNING.
We recommend that the City undertake a deconstructive investigation of existing conditions to better inform the design and significantly reduce unknowns. Accenture would partner with the Design Team and the City to procure a qualified contractor and oversee this effort. Based on our experience on similar projects, this approach has proven highly effective in obtaining more competitive bids on bid day and reducing the potential for change orders during construction.
RECOMMENDED CONSULTANT ENGAGEMENT STRATEGY.
To support the City in advancing design readiness and risk mitigation, Accenture recommends engaging specialized consultants with the technical expertise needed to assess existing facility conditions and inform renovation planning. > Environmental Consulting Firms: Hire certified environmental consultants to conduct Phase I and Phase II Environmental Site Assessments, including comprehensive hazardous material surveys for asbestos, lead paint, PCBs, and other materials common in 1960s construction
> Structural Engineering Consultants: Engage independent structural engineers to perform detailed assessments of existing building systems, foundation conditions, and seismic compliance requirements > MEP Engineering Consultants: Retain mechanical, electrical, and plumbing specialists to evaluate existing utility systems, capacity limitations, and infrastructure adequacy for modern convention center operations > Building Envelope Specialists: Employ consultants to assess roof, exterior wall, and weatherization systems for performance and code compliance. This is usually part of A/E scope.
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IMPLEMENTATION THROUGH QUALIFIED CONTRACTORS.
Accenture can coordinate with the City to engage properly licensed and certified contractors to implement the recommended remediation and improvement work. This two-phase approach means that:
> Independent expert evaluation informs all design and construction decisions > The City receives unbiased recommendations not influenced by contractor self-interest > Proper documentation exists for insurance, warranty, and regulatory compliance purposes > Competitive bidding can occur based on clearly defined scope and specifications.
CONSTRUCTION DELIVERY METHOD SELECTION.
Accenture has extensive experience managing both CMAR and Design‑Build procurements for complex, occupied public facilities, including airports and large civic programs delivered in active environments. Through this experience, we understand how each delivery method performs under varying operational, schedule, and risk conditions.
For the PSCC program, Accenture will help the City evaluate the relative advantages and trade‑offs of CMAR and Design‑Build, including risk allocation, pricing certainty, design flexibility, schedule acceleration, and operational coordination. Drawing on lessons learned from comparable programs, we will facilitate informed discussion with City leadership, align delivery method selection with operational and funding priorities, and support procurement strategies that best accommodate phased construction, early contractor involvement, and continuity of convention center operations—allowing the City to make a confident, well‑reasoned delivery‑method decision.
TEMPORARY FACILITY AND OPERATIONAL CONTINUITY PLANNING
Develop comprehensive strategies during construction in order to avoid interruption during. This might include:
> Temporary outdoor event structures for displaced functions > Modular meeting room facilities that can be relocated as construction progresses > Alternative venue partnerships with nearby hotels or facilities > Enhanced audio-visual and technology infrastructure in remaining operational spaces > Dedicated temporary loading, parking, and access routes.
SPECIALIZED CONSTRUCTION SEQUENCING.
Convention center renovations require specialized phasing strategies that differ from typical building projects.
Options can include:
> Schedule disruptive work (demolition, major mechanical installations) during traditionally slow booking periods > Create “construction buffer zones” between active work areas and operational spaces > Utilize specialized convention equipment (retractable seating, movable walls, stage rigging) > Coordinate utility shutdowns with advance notice to event organizers and existing bookings.
TECHNICAL IMPLEMENTATION INSIGHTS
Accenture will assist the City in overseeing and coordinating the convention center’s technology infrastructure strategy. We will work with the selected A/E team to verify that oversized conduit systems and empty pathways are included to accommodate future upgrades. Recognizing that technology evolves rapidly and systems considered cutting-edge today may be obsolete within five to seven years, we will help enable the A/E design to incorporate electrical and data infrastructure with 50–100% excess capacity and accessible routing, protecting the City from costly disruptions during future renovations.
Our team will also monitor and advise on acoustic and vibration control measures, verifying that the A/E team incorporates solutions beyond standard building requirements. Convention centers host diverse events with varying noise levels, and if not properly addressed, renovation construction can create long-term acoustic challenges. We will coordinate with the design team on vibration isolation for mechanical equipment, acoustic separation between multi-use spaces, sound masking systems for open areas, and specialized acoustic treatments tailored to event types. Similarly, we will oversee the A/E team’s work to confirm that HVAC, electrical, and life safety systems are designed with redundancy appropriate for mission-critical facilities. By validating that backup systems, redundant pathways, and bypass capabilities are included, we will help the City safeguard against operational disruptions. In addition, Accenture will review material selections with the City to verify they meet the durability needs of a hightraffic convention environment, including heavy equipment use, high-volume foot traffic, frequent cleaning, and
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extensive food service operations.
PROCUREMENT AND SUPPLY CHAIN CONSIDERATIONS
We will assist the City in identifying and procuring specialized convention equipment early in the process, such as retractable seating systems, movable partitions, stage rigging, and large-scale AV systems, which often have long lead times. Our team will also assess local market capacity for specialized trades and advise whether pre-qualification or sourcing from larger metropolitan areas is needed for areas like commercial kitchen installation, specialized AV, or high-end finishes.
To further protect the City, we will help implement contract mechanisms to address material escalation risks, particularly for steel, concrete, specialized equipment, and custom architectural elements.
REGULATORY AND COMPLIANCE IMPLEMENTATION
Accenture will support the City in developing a phased permitting strategy to align approvals with construction milestones. We will assist the City and the design team in managing building code upgrades in a way that avoids unnecessary delays. We will also oversee the integration of new and existing life safety systems, such as fire alarms, sprinklers, egress, and mass notification, verifying that the A/E team’s plans protect City operations during construction. Finally, we will support the City in shaping an ADA compliance strategy that not only meets minimum code but exceeds it, positioning the convention center as an industry leader in accessibility and inclusivity.
QUALITY CONTROL AND TESTING PROTOCOLS
Our team will implement an oversight framework to verify that the A/E and construction teams carry out a staged commissioning process for all building systems. This will include HVAC balancing, AV performance testing, food service equipment certification, and security integration. We will also require full-scale mock-ups of critical architectural and technological elements to confirm performance prior to final installation, enabling the City to validate results before full deployment.
RISK MANAGEMENT FRAMEWORK.
Accenture recognizes that risks such as noise, dust, vibration, site access limitations, utility disruptions, and life safety challenges must be carefully managed to protect ongoing operations. We will establish a comprehensive risk matrix (see table in Section C.3), assign ownership, and develop mitigation strategies with the City and the project team.
Critical risks such as cost escalation will be elevated to executive oversight and addressed with weekly budget reviews and procurement specialists. High risks such as safety, fire marshal coordination, and night work will be managed by dedicated leads with detailed protocols, while medium-level risks such as wayfinding and community sensitivity will be handled through standard project controls and proactive communication.
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36 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
C.3 KEY/CRITICAL ISSUES AND MITIGATION
STRATEGIES
Accenture has identified several critical program risks specific to the PSCC delivery structure and has developed targeted mitigation strategies aligned with the City’s contracting framework.
Critical Issue: Managing Third-Party Design Consultant Performance Under a Not-to-Exceed Contract Structure
The successful delivery of the Palm Springs Convention Center program depends in part on effectively managing third‑party design consultant performance within a not‑to‑exceed (NTE) contract structure, where scope control, decision timing, and level of effort require careful oversight. While NTE contracts provide cost certainty, they can also introduce risks related to incomplete coordination, deferred analysis, or misalignment between design progress and program needs if not actively managed. Accenture recognizes this as a critical issue and approaches consultant oversight with a disciplined focus on scope clarity, accountability, and alignment with program‑level objectives—ensuring design services are fully optimized to support cost, schedule, constructability, and long‑term value for the City.
ISSUE DESCRIPTION
The Palm Springs Convention Center Renovation and Expansion program involves a multi-disciplinary design team — LMN/o2 Architecture, Globalmelk, and Multistudio — each contracted directly with the City under separate professional services agreements totaling $2,250,000 in combined design fees. Accenture as Owner’s Representative , will manage the day-to-day performance of these consultants, coordinate their work products, and protect the City’s interests across design, community engagement, and construction phases. However, Accenture holds no contractual authority over any of the three design consultants. Having reviewed all three PSAs, we can state with precision what this means in practice: all formal direction to the design consultants — written default notices, scope change authorizations, purchase order approvals, and termination decisions — flows through the City Manager or their designee as Contract Officer, not through Accenture. This is a defining structural condition of the engagement and the primary driver of program management risk.
Under a not-to-exceed compensation structure, this condition creates a specific exposure: Accenture’s labor cost accumulates continuously regardless of whether the design consultants are performing to schedule and scope.
Design delays, quality deficiencies, scope expansions, and public engagement iterations all generate additional coordination effort — effort that is not offset by a corresponding reduction in what the design consultants owe the City. Left unmanaged, this condition can result in Accenture absorbing cost consequences for performance failures that originate entirely outside its control.
Having reviewed the actual contract terms — rather than working from general assumptions — we can now identify specific structural conditions that compound this risk and require proactive management.
STRUCTURAL RISK CONDITION 1: SCHEDULE MISALIGNMENT ACROSS THE THREE PSAS LMN/o2’s contract (25Q414) was executed November 13, 2025. The Globalmelk and Multistudio contracts (25Q441 and 25Q442) did not become effective until January 1, 2026. The Globalmelk and Multistudio scopes both specify a work completion date of December 31, 2027, even though the overall program runs through December 31, 2028.
This means Accenture will be managing three contracts on different completion timelines, with a meaningful risk that the urban design and branding work wraps up while construction activities — and Accenture’s coordination obligations — continue for an additional year. If Globalmelk’s District Improvements scope delivers its final work product in December 2027 as scheduled and district construction complications arise in 2028, the City may have exhausted that contract’s fee capacity precisely when construction administration and change order resolution are most intensive.
STRUCTURAL RISK CONDITION 2: UNDETERMINED SCOPE IN LMN/O2’S THREE-STAGE STRUCTURE LMN/o2’s contract covers three stages — Stage 1 (Interior Renovations and Miscellaneous Capital Projects), Stage 2 (East Expansion), and Stage 3 (Master Plan Update) — under a single $1,000,000 NTE. However, the contract specifies that work proceeds on an hourly, task-order basis, and Stage 3 work commences only upon issuance of a Notice to Proceed, with no fixed start date. This means that a significant portion of LMN/o2’s authorized fee is not yet committed to a defined scope of work. Accenture must understand how much of the $1,000,000 has been expended or encumbered against Stage 1 work since the November 2025 contract effective date, and what the remaining available fee is across all three stages. If Stage 1 interior renovation work burns through a disproportionate
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37 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
share of the NTE before Stage 2 design begins, the City faces a choice between a contract amendment (adding fee) or scope reduction — a decision Accenture should be positioned to inform with data well in advance of the crisis.
STRUCTURAL RISK CONDITION 3: DEPENDENT DELIVERABLES BETWEEN GLOBALMELK AND MULTISTUDIO Globalmelk’s scope requires development of the District Kit of Parts “in concert with Brand Identity,” and Multistudio’s scope explicitly identifies deliverables produced “in collaboration with the Urban Design deliverables.” Both contracts are compensated independently via hourly purchase orders, but neither contract contains a mechanism for resolving disputes about which firm is responsible for the joint deliverable if one party falls behind. Accenture must establish a clear coordination protocol between these two firms at mobilization — including a shared milestone schedule for joint deliverables — and must monitor that protocol monthly. If one firm’s progress stalls and the other is blocked, Accenture’s coordination workload increases significantly. Identifying this condition early and escalating to the City’s Contract Officer allows the City to exercise its contractual authority (including cure notice provisions requiring 10- day response) before a joint deliverable bottleneck becomes a schedule crisis.
ELEMENT 1: PRE-MOBILIZATION CONTRACT REVIEW AND SCHEDULE BASELINE Within the first 30 days of contract award, Accenture will conduct a thorough review of PSAs 25Q414, 25Q441, and 25Q442 to document each consultant’s contracted deliverable schedule, milestone structure, fee allocation, purchase order issuance history, and current progress. Our preliminary review has already identified several baseline conditions requiring immediate attention, as described above. The formal written baseline assessment — delivered to the City within 45 days of contract award — will establish the current status of each design contract and document any existing variances between contracted commitments and actual progress. Given that LMN/o2 has been operating since November 2025, this assessment will specifically address how much of the $1,000,000 NTE has been authorized or expended, what deliverables have been produced or are in progress, and whether the Q2 2026 Stage 0 stakeholder engagement and the June 2026 construction commencement remain achievable as currently paced.
ELEMENT 2: DEFINED NTE ASSUMPTIONS AND AMENDMENT TRIGGERS The LMN/o2 Stage 1 interior renovation design is finalized and construction commences no later than Q3 2026 as planned, with Stage 1 construction complete by February 2027. The Globalmelk urban design process proceeds through stakeholder engagement, public engagement, and design development without more than one significant City-directed restart or scope redirection, with construction documents complete or contracted to a follow-on firm by Q1 2027 as reflected in the milestone schedule. Multistudio’s branding and marketing work proceeds in parallel with Globalmelk’s urban design deliverables and does not experience scope disconnects between the two independent contracts that require Accenture-mediated resolution beyond normal coordination. The number of Owner-Architect-Contractor meetings does not exceed an average of two per month during design phases and four per month during active construction phases. Design consultant purchase order submissions and supporting progress reports are provided to Accenture within five business days of the City’s request. All three consultants’ key personnel, including specifically Jerry van Eyck as Globalmelk’s designated principal, remain actively engaged throughout the engagement without unauthorized substitution.
When any of these assumptions is materially exceeded due to causes outside Accenture’s control, we will present the City with a documented variance analysis within 30 days of the triggering condition and may request a contract amendment for additional Accenture services. We will not submit an amendment request without first providing the City with a written explanation of the cause, Accenture’s labor impact, and options for managing the condition — including ways to reduce Accenture’s scope in other areas to offset the additional cost if the City prefers to maintain the overall NTE.
ELEMENT 3: MONTHLY PERFORMANCE TRACKING AGAINST BASELINE Accenture will maintain a live design consultant performance dashboard, updated monthly and included in our standard project reporting to the City. This dashboard will track each consultant’s purchase order utilization and remaining NTE balance, deliverable completion against contracted milestones, joint Globalmelk/Multistudio deliverable status or schedule extension requests, and key personnel engagement on all three contracts. Flag conditions will include any purchase order approaching 80% utilization without a clear path to the next task authorization, any consultant falling more than 30 days behind a contracted milestone without a documented recovery plan, and any indication that the Globalmelk December 2027 completion date may not align with actual construction administration needs. This reporting is not punitive — its purpose is transparency and early intervention, not blame assignment. But having the documentation current and accurate protects the City, protects Accenture, and gives both parties the information they need to make good decisions quickly.
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38 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
ELEMENT 4: STRUCTURED ESCALATION PROTOCOL
When a design consultant performance issue cannot be resolved at the working level — meaning at the OAC meeting or through direct PM-to-PM communication — Accenture will escalate the issue in writing to the City’s designated Contract Officer within five business days. The written escalation will include a description of the issue, a summary of resolution attempts to date, a recommendation for City action, and a projected Accenture labor impact if the issue is not resolved within a defined timeframe.
The City’s contractual tools for managing consultant performance are clear: all three PSAs authorize the City to issue a written notice of default, require a 10-day cure period, and permit termination for cause if the default is not remedied. The City may also withhold payment pending satisfactory performance and, in a termination-for-cause scenario, take over the work and hold the consultant liable for completion costs exceeding the NTE. Accenture’s role is to make the City’s exercise of these existing contractual rights as informed, timely, and effective as possible. The approach keeps the City from being in a position where a design performance problem has been accumulating for weeks without their knowledge.
ELEMENT 5: EXPLICIT SCOPE BOUNDARY MAINTENANCE
Accenture will maintain a clear distinction between managing design consultant performance and substituting for it.
The risk of scope substitution is elevated in this program because of the dependent deliverables between Globalmelk and Multistudio, and because LMN/o2’s three-stage structure means that the boundaries of authorized work are regularly renegotiated through the purchase order process. There will be circumstances — particularly during the public engagement phases of the Globalmelk urban connectivity work, and during the joint Kit of Parts/Brand Identity development — where filling a gap created by a design consultant’s delay would be faster or more convenient than managing the consultant’s performance. We will resist this substitution in all but emergency circumstances, and when substitution is necessary to protect the City’s interests, we will document it as an out-of-scope service and present it to the City for authorization and compensation.
SUMMARY
The pre-contracted design consultant structure is not an obstacle to successful program delivery — it is a condition to be managed with clarity, discipline, and a well-defined working agreement between the City and Accenture from the first day of the engagement. Having reviewed the actual contract terms across all three PSAs, Accenture enters this engagement with a clear picture of the specific structural risks involved: a $2,250,000 design program operating across three independent contracts with different effective dates, different completion timelines, interdependent scope responsibilities, purchase order-based task authorizations, and no existing mechanism connecting Accenture’s oversight to consultant performance accountability. These are knowable, manageable conditions — but only for a team that has done the homework before mobilization. We have. Accenture brings both the methodology and the experience to navigate this condition effectively, and we are committed to establishing the contractual and operational framework that protects the City’s investment throughout the life of this program.
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39 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
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Risk Register
Risk Risk Description Impact Likelihood Severity Mitigation Measures Owner Maintaining
Operations
During
Construction
Construction activities may
disrupt scheduled events and
ongoing PSCC operations.
Loss of event
revenue,
operational
conflicts, reduced
stakeholder
confidence.
Medium High
> Detailed phasing and sequencing plans aligned
with operations
> Event based scheduling constraints and
blackout periods
> Continuous coordination with PSCC operations
and City staff
> Owner’s
Representative
> Contractor
Cost Escalation &
Scope Creep
Market volatility or late scope
changes could result in
budget overruns.
Budget
exceedance,
funding
reallocation,
project delays.
Medium High
> Early cost validation and value engineering
> Clear change management and approval
protocols
> Continuous cost tracking, forecasting, and
reporting
> Owner’s
Representative
> City of Palm
Springs
Schedule
Compression
& Funding
Alignment
Delays could impact funding
availability or key milestone
commitments.
Loss of funding,
phased delivery
impacts, extended
program duration.
Medium High
> Realistic baseline schedules tied to approved
scope
> Early identification of long lead items
> Phased procurement strategies where
appropriate
> Owner’s
Representative
Stakeholder
& Interagency
Coordination
Multiple stakeholders
and agencies may have
competing priorities or
delayed decisions.
Approval delays,
coordination
conflicts,
schedule impacts.
Medium Medium
> Defined governance and decision making
framework
> Regular coordination meetings
> Clear roles, responsibilities, and communication
pathways
> Owner’s
Representative
> City of Palm
Springs
Safety
Construction accidents in
active facility; guest/worker
interactions; equipment
hazards; materials storage in
occupied areas; emergency
response complications
Safety violations
or incidents
leading to work
stoppages,
regulatory actions,
or negative public
perception.
Medium High
> Implement phased and zoned construction with
physical separation between construction areas
and public/event spaces.
> Enforce site‑specific safety plans, regular safety
walks, toolbox talks, and strict compliance with
OSHA, Cal/OSHA, and City safety requirements.
> Coordinate construction schedules with event
calendars and maintain clear temporary access,
wayfinding, and emergency egress at all times.
> Contractor
Future Expansion
Near-term decisions may
limit flexibility for future
eastward expansion.
Reduced
expansion
options, increased
future costs,
rework.
Low Medium
> Program level review of all design decisions
> Safeguards incorporated for future expansion
> Owner’s
Representative
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T A B
Local Preference
D
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40 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
D.1 LOCAL EXPERTISE AND PRESENCE
Accenture is proud to maintain a strong operational presence within the Coachella Valley through our Palm Desert office, located less than 30 miles from the Palm Springs Convention Center. Our team is actively engaged in municipal and infrastructure programs throughout the region, allowing us to provide immediate, on-the-ground support and responsive coordination with City staff, consultants, and contractors.
Our team is actively engaged in municipal and infrastructure initiatives across the region, including work on the Palm Springs Public Library Renovation, Palm Springs International Airport capital programs, the Ramon Road Bridge Replacement , and the CVAG, CV Link Multimodal Transportation Corridor. Through these efforts, we have worked with the City of Palm Springs both directly and indirectly, developing familiarity with City leadership, Council engagement practices, internal procedures, and decision‑making processes. This experience enables Accenture to integrate seamlessly with City staff and advance work efficiently from the outset. Our proximity also provides firsthand understanding of regional construction conditions, including climate‑driven scheduling considerations, supply‑chain dynamics, and community priorities unique to the desert environment.
To further strengthen our regional capabilities, Accenture has partnered with Twining, Inc., a Long Beachheadquartered firm with a staffed branch office in Palm Desert that has supported public-sector clients across the Coachella Valley for decades. Twining will provide materials testing and inspection services, offering immediate field responsiveness and familiarity with local soil conditions, material suppliers, and testing protocols.
Our collective approach prioritizes local participation and community benefit. Where additional support roles arise, Accenture will seek to hire qualified local professionals and engage regional small businesses to reinforce the City’s goals for economic inclusion and workforce development.
By combining national program-management depth with a regional delivery footprint, Accenture and Twining offer the City of Palm Springs a team that is both deeply rooted in the local community and fully equipped to deliver a project of this significance—ensuring that its economic and civic benefits remain within the Coachella Valley long after construction is complete.
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T A B
Forms
E
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41 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
ATTACHMENT “A”
SIGNATURE AUTHORIZATION
REQUESTS FOR PROPOSALS (RFP 05-26)
OWNER’S REPRESENTATIVE FOR PALM SPRINGS CONVENTION CENTER
RENOVATION AND EXPANSION PROJECT
*THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICAL/WORK PROPOSAL (Electronic File #1)*
NAME OF COMPANY(PROPOSER):
________________________________________________________________________ BUSINESS ADDRESS:_____________________________________________________ ________________________________________________________________________ TELEPHONE: ______________CELL PHONE___________ ___FAX______________ CONTACT PERSON____________________EMAIL ADDRESS____________________ ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City for this RFP is required by including the acknowledgment with your proposal. Failure to acknowledge the Addenda issued may result in your proposal being deemed non-responsive.
In the space provided below, please acknowledge receipt of each Addenda:
Addendum(s) # _______________ is/are hereby acknowledged.
A. I hereby certify that I have the authority to submit this Proposal to the City of Palm Springs for the above listed individual or company. I certify that I have the authority to bind myself/this company in a contract should I be successful in my proposal. ____________________________________________________
PRINTED NAME AND TITLE
____________________________________________________
SIGNATURE AND DATE
B. The following information relates to the legal contractor listed above, whether an individual or a company. Place check marks as appropriate:
1. If successful, the contract language should refer to me/my company as:
____ An individual;
____ A partnership, Partners’ names:
____ A company;
____ A corporation If a corporation, organized in the state of: __________
2. My tax identification number is: ___________________________________ Please check below IF your firm qualifies as a Local Business as defined in the RFP:
____ A Local Business (licensed within the jurisdiction of the Coachella Valley).
Copy of current business license is required to be attached to this document.
Accenture Infrastructure and Capital Projects, LLC
73-585 Fred Waring Drive, Suite 205, Palm Desert, CA 92260 805.459.7697 805.459.7697
Tyson Atwood [email protected]
X
90-0855728
X
May 4, 2026
Tyson Atwood, Senior Vice President
1 and 2
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42 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
Business Type
THIS BUSINESS LICENSE DOES NOT PERMIT A
BUSINESS THAT IS OTHERWISE PROHIBITED.
Business Name
Business Location
Business Owner(s)
License #
Effective Date
Description
Expiration Date
CITY OF PALM DESERT
BUSINESS LICENSE CERTIFICATE
300 SPECTRUM CENTER DR #1400
IRVINE, CA 92618-4985
CONSULTANT
ACCENTURE INFRASTRUCTURE AND CAPITAL PROJECTS,
500 W MADISON ST FL 21
CHICAGO, IL 60661-4517
For all inquiries regarding this license, contact HdL
Business Tax Support Center at 442-325-3954.
"For Services Provided in the City of Palm Desert, California Only
ANSER ADVISORY LLC
ACCENTURE INFRASTRUCTURE AND CAPITAL PROJECTS,
CONSULTANT
November 01, 2025
October 31, 2026
13706445
ACCENTURE INFRASTRUCTURE AND CAPITAL PROJECTS, :
Thank you for your payment on your City of Palm Desert Business License. ALL LICENSES MUST BE AVAILABLE FOR INSPECTION UPON REQUEST. If you have questions concerning your business license, contact the Business Licensing Center via email at: [email protected] or by telephone at: 442-325-3954.
Keep this portion for your license separate in case you need a replacement for any lost, stolen, or destroyed license. A fee may be charged for a replacement or duplicate license.
This certificate does not entitle the holder to conduct business before complying with all requirements of the Palm Desert Municipal code and other applicable laws, nor to conduct business in a zone where conducting such business violates law.
If you have a fixed place of business within the City of Palm Desert please display the Business License above in a conspicuous place at the premises. Otherwise, every BL certificate holder not having a fixed place of business in the City shall keep the Business License Certificate upon his or her person, or affixed in plain view any cart, vehicle, van or other movable structure or device at all times if required by the Collector.
Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender-based discrimination of business establishments. A full notice is available in English or other languages by going to: https://www.dca.ca.gov/publications/ City of Palm Desert
BUSINESS LICENSE CERTIFICATE
BUSINESS LICENSING
8839 N CEDAR AVE #212
FRESNO, CA 93720-1832
Date of Issue: 11/01/2025
ACCENTURE INFRASTRUCTURE AND CAPITAL License Number: 13706445
PROJECTS,
500 W MADISON ST FL 21
CHICAGO, IL 60661-4517
TO BE POSTED IN A CONSPICUOUS PLACE
AND
NOT TRANSFERABLE OR ASSIGNABLE.
2025 - 2026
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43 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
ATTACHMENT “B”
NON-COLLUSION AFFIDAVIT
REQUESTS FOR PROPOSALS (RFP 05-26)
OWNER’S REPRESENTATIVE FOR PALM SPRINGS CONVENTION CENTER
RENOVATION AND EXPANSION PROJECT
*THIS FORM MUST BE COMPLETED EXECUTED BY PROPOSER AND SUBMITTED WITH YOUR TECHNICAL/WORK PROPOSAL (Electronic File #1)*
The undersigned, deposes and says that he or she is
of
, the party making the foregoing Proposal. That the Proposal is not made in the interests of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the Proposal is genuine and not collusive or sham; that the Proposer has not directly or indirectly induced or solicited any other Proposer to put in a false or sham Proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any Proposer or anyone else to put in a sham Proposal, or that anyone shall refrain from Proposing; that the Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Proposal price of the Proposer or any other Proposer, or to fix any overhead, profit, or cost element of the Proposal price, or of that of any other Proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the Proposal are true; and, further, that the Proposer has not, directly or indirectly, submitted his or her Proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereof, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, Proposal depository, or any other member or agent thereof to effectuate a collusive or sham Proposal.
Signature: ______________________________________________ Title: _____________________________________________
Senior Vice President Accenture Infrastructure and
Capital Projects, LLC
Senior Vice President
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44 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
ATTACHMENT “C”
CITY OF PALM SPRINGS, CA
CONFLICT OF INTEREST AND NON-DISCRIMINATION CERTIFICATION REQUESTS FOR PROPOSALS (RFP 05-26)
OWNER’S REPRESENTATIVE FOR PALM SPRINGS CONVENTION CENTER
RENOVATION AND EXPANSION PROJECT
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICAL/WORK PROPOSAL (Electronic File #1)
Conflict of Interest. Consultant acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement, nor shall Consultant enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one year thereafter. Consultant warrants that Consultant has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement.
Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Consultant certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Consultant activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Consultant is in full compliance with the provisions of Palm Springs Municipal Code Section 7.05.02, including without limitation the provision of benefits, relating to non-discrimination in city contracting.
NAME OF CONSULTANT/VENDOR: ________________________________________ NAME and TITLE of Authorized Representative:
(Print) ______________________________________________________________ Signature and Date of Authorized Representative:
(Sign) ____________________________________________ (Date) ________________ Accenture Infrastructure and Capital Projects, LLC
Tyson Atwood, Senior Vice President
May 4, 2026
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45 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
ATTACHMENT “D”
CITY OF PALM SPRINGS
PUBLIC INTEGRITY DISCLOSURE
(INSTRUCTIONS FOR APPLICANTS)
REQUESTS FOR PROPOSALS (RFP 05-26)
OWNER’S REPRESENTATIVE FOR PALM SPRINGS CONVENTION CENTER
RENOVATION AND EXPANSION PROJECT
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR STATEMENT OF
QUALIFCATIONS
Why Must I File? Applicants that are NOT a natural person or group of natural people that will be identified on the application, and seek a City approval determined by a vote of City officials.
Examples include corporations, limited liability companies, trusts, etc. that seek a City Council approval, or an approval by one of the City’s board or commissions.
Why Must I File? The City of Palm Springs Public Integrity Ordinance advances transparency in municipal government and assists public officials in avoiding conflicts of interest. The City’s Public Integrity Ordinance, codified in Chapter 2.60 of the municipal code, reflects the City’s interest in ensuring that companies (and other legal entities that are not natural people) doing business in the community are transparent and make disclosure as to their ownership and management, and further that those companies disclose the identity of any person, with a beneficial ownership interest of five percent (5%) or more.
When Must I File? You must file this form with the Office of the City Clerk, or designee, at the same time when you file your application for a City approval determined by a vote of City officials, whether elected or appointed.
What Must I Disclose?
A. The names of all natural persons who are officers, directors, members, managers, trustees, and other fiduciaries serving trusts or other types of organizations (attorneys, accountants, etc.).
Note: (1) you must make these disclosures in relation to the applicant entity, and also in relation to any related entity that owns a part of, or makes a profit based upon the business of the applicant entity. Disclosures may include parent, subsidiary or affiliated entities of the applicant entity; (2) if any entity that is not a natural person serves as the applicant entity (e.g. as a member of the applicant LLC), then all officers, directors, members, managers, trustees, etc., of the second entity must be disclosed.
B. The names of persons owning a beneficial interest of five percent (5%) or more in your entity, Owners/investors who have such an interest hold either investment power or voting power, i.e., they can (i) sell or transfer their interest, or (ii) vote their interest in management decisions.
NOTE: USE ADDITIONAL PAGES AS NECESSARY
What if I Have Questions?
If you have any questions about how to complete this form, please contact the Office of the City Clerk, (760) 323 -8206, [email protected].
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46 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
CITY OF PALM SPRINGS – PUBLIC INTEGRITY
DISCLOSURE
APPLICANT DISCLOSURE FORM
(Revised 05/16/19)
PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
1. Name of Entity
2. Address of Entity (Principle Place of Business)
3. Local or California Address (if different than #2)
4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California? Yes No
5. Type of Entity
Corporation Limited Liability Company Partnership Trust Other (please specify)
6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note:
If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity Officer Director Member Manager
[name]
General Partner Limited Partner
Other
Officer Director Member Manager
[name]
General Partner Limited Partner
Other
Officer Director Member Manager
[name]
General Partner Limited Partner
Other
Accenture Infrastructure and Capital Projects, LLC
300 Spectrum Center Drive, 14th Floor, Irvine, CA 92618 73-585 Fred Waring Drive, Suite 205, Palm Desert, CA 92260 California
Tyson Atwood
Craig Halvorson
Jon Porterfield
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47 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity
EXAMPLE
JANE DOE
[name of owner/investor]
50%, ABC COMPANY, Inc.
[percentage of beneficial interest in entity
and name of entity]
A.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
B.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
D.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
Signature of Disclosing Party, Printed Name, Title Date
PENALTIES
Falsification of information or failure to report information required to be reported may subject you to administrative action by the City.
Accenture LLP 100%
May 4, 2026
Tyson Atwood, Senior Vice President
Q – Page 753 of 1386
48 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
City of Palm Springs, CA.
Business Disclosure Supplementary Instructions
In an effort to ensure we capture the required business entity information in accordance with the attached instructions, we provide you these supplementary instructions to clearly identify the required information, and the format the information should be provided.
If you, as the applicant, are a business entity (i.e. a corporation or limited liability company), and it is also comprised of other business entities as its members or having a financial interest, all other such business entities must also be disclosed, including those entities other business entities, if any.
Ultimately, the City’s disclosure document (attached) requires a listing identifying all natural persons having any financial interest over 5% of the business entities (and any other business entities comprising your business entity).
As an example, Applicant is: Acme Brothers, Inc., a California corporation, whose officers are:
John Doe, Jill Doe, and Jay Doe, which is owned 50% by Acme Brothers, LLC, a California limited liability company, and John Doe (25% interest) and Jill Doe (25% interest). Acme Brothers, LLC, is managed by Acme Brothers 2, Inc., a California corporation, whose officers are: George Doe, Bill Doe, and Jane Doe, which is owned 100% by Acme Brothers 2, LLC, a California limited liability company, which is managed by George Doe, with George Doe and Jane Doe having 50% interest each.
The full business entity disclosure in this example would resemble the following:
1. Acme Brothers, Inc., a California corporation
a. Officers: John Doe, Jill Doe, and Jay Doe
b. Ownership:
i. 50% Acme Brothers, LLC, a California limited liability company ii. 25% John Doe
iii. 25% Jill Doe
2. Acme Brothers, LLC, a California limited liability company a. Managers: Acme Brothers 2, Inc., a California corporation b. Ownership: 100% Acme Brothers 2, Inc., a California corporation
3. Acme Brothers 2, Inc., a California corporation
a. Officers: George Doe, Bill Doe, and Jane Doe
b. Ownership: 100% Acme Brothers 2, LLC, a California limited liability company
4. Acme Brothers 2, LLC, a California limited liability company a. Managers: George Doe
b. Ownership:
i. 50%
Q – Page 754 of 1386
49 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
ATTACHMENT “E”
REFERENCES
REQUESTS FOR PROPOSALS (RFP 05-26)
OWNER’S REPRESENTATIVE FOR PALM SPRINGS CONVENTION CENTER
RENOVATION AND EXPANSION PROJECT
Reference 1
Organization name:
Address: Phone number:
Email Address:
Effective date of contract: Value of Contract:
Description of products/services provided:
Reference 2
Organization name: Contact and title:
Address: Phone number:
Email Address:
Effective date of contract: Value of Contract:
Description of products/services provided:
Reference 3
Organization name: Contact and title:
Address: Phone number:
Email Address:
Effective date of contract: Value of Contract:
Description of products/services provided:
Coachella Valley Association of Governments Johnathan Hoy, Director of Transportation City of Long Beach
Contact and title:
Stephan Lum, Engineering Officer
4100 E. Donald Douglas Dr, 2nd Floor
Long Beach, CA 90808
562.570.2682
[email protected]
April 1, 2019 $12M
Construction Management for the Long Beach Airport Terminal Area Improvement Airport Modernization Phase II
74-199 El Paseo, Suite 100
Palm Desert, CA 92260
760.346.1124
[email protected]
Program Management and Construction Management
$130M
City of Palm Springs
Owners Representation and Construction Management
$52M
3200 East Tahquitz Canyon Way,
Palm Springs, CA 92262
Allen Janisch, Project Manager
760.219.0551
[email protected]
March 15, 2021
July 9, 2025
Q – Page 755 of 1386
50 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
ATTACHMENT “F”
EXECUTIVE ORDER N-6-22 CERTIFICATION
REQUESTS FOR PROPOSALS (RFP 05-26)
OWNER’S REPRESENTATIVE FOR PALM SPRINGS CONVENTION CENTER
RENOVATION AND EXPANSION PROJECT
Executive Order N-6-22 issued by Governor Gavin Newsom on March 4, 2022, directs all agencies and departments that are subject to the Governor’s authority to (a) terminate any contracts with any individuals or entities that are determined to be a target of economic sanctions against Russia and Russian entities and individuals; and (b) refrain from entering into any new contracts with such individuals or entities while the aforementioned sanctions are in effect.
Executive Order N-6-22 also requires that any Consultant that: (1) currently has a contract with the City of Palm Springs funded through grant funds provided by the State of California; and/or (2) submits a bid or proposal or otherwise proposes to or enter into or renew a contract with the City of Palm Springs with State of California grant funds, certify that the person is not the target of any economic sanctions against Russia and Russian entities and individuals.
The Consultant hereby certifies, SUBJECT TO PENALTY FOR PERJURY, that a) the Consultant is not a target of any economic sanctions against Russian and Russian entities and individuals as discussed in Executive Order N-6-22 and b) the person signing below is duly authorized to legally bind the Consultant. This certification is made under the laws of the State of California.
Signature:
Printed Name:
Title:
Firm Name:
Date:
Tyson Atwood
Senior Vice President
Accenture Infrastructure and Capital Projects, LLC
May 4, 2026
Q – Page 756 of 1386
55575.18100\42907009.1
BB&K (2024) Page 25 of 26
EXHIBIT “B”
SCHEDULE OF COMPENSATION
Q – Page 757 of 1386
i
OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
May 4, 2026
REQUEST FOR PROPOSALS 05-26
OWNER’S REPRESENTATIVE FOR
PALM SPRINGS CONVENTION
CENTER RENOVATION AND
EXPANSION PROJECT
Cost Proposal
June 2, 2026
Q – Page 758 of 1386
1 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
ATTACHMENT “G”
COST PROPOSAL
REQUESTS FOR PROPOSALS (RFP 05-26)
OWNER’S REPRESENTATIVE FOR PALM SPRINGS CONVENTION CENTER
RENOVATION AND EXPANSION PROJECT
THIS FORM MUST BE COMPLETED AND SUBMITTED IN SEPARATE ELECTRONIC FILE #2 “Cost Proposal”, NOT with Electronic File #1, Technical/Work Proposal*) Proposer shall submit a not-to-exceed hourly rate schedule(s) for all services outlined in Section 4 of the RFP. Hourly rates schedule(s) shall be submitted with Attachment “G” Cost Proposal, Electronic File #2.
ITEM DESCRIPTION Unit of Measure TOTAL
1 Stage 1: Renovation Not-to-Exceed
2 Stage 2: Connectivity Not-to-Exceed
Total Not-to-Exceed (line 1 and 2)
A. Schedule of Values (SOV). Within 10 days of notice of the intent to award of this contract, Consultant shall submit for the City’s review and approval an SO for the not-to-exceed cost proposal items of the Project. The Schedule of Values will:
a. Subdivide the Project into its respective parts,
b. Include values for all items comprising the Project, and c. Serve as the basis for monthly progress payments made to the Consultant throughout the Project.
B. The City is the sole judge of acceptable numbers, details, and description of values established. If, in the opinion of the City, a greater number of SOV items than is proposed by the Consultant are necessary, add the additional items identified by the City. When requested by the City, provide substantiating data in support of the SOV.
C. Incorporate the SOV into the cost loading function of the Schedule. Monthly progress payment amounts for Not-to-Exceed items shall be determined from the monthly updates of the Schedule activities.
D. Following acceptance of the SOV, incorporate the changes (if any) into the cost loading portion of the Schedule. Where coordination of the Schedule and the SOV requires changes made to one or both documents, propose changes to the SOV and to the Schedule activities to satisfy the Schedule cost loading requirements.
E. Update and submit these listings in conjunction with the Schedule monthly submittals.
F. Incorporate approved Amendments in the Schedule into the SOV as single units identified by the Amendment number.
$2,469,630
$1,782,870
$4,
4,147,220
252,500
1,894,680 2,252,540
Q – Page 759 of 1386
2 OWNER’S REPRESENTATIVE FOR PALM SPRINGS
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT
G. Changes to the Schedule which add activities not included in the original Schedule but included in the original Project shall have values assigned as accepted by the City. Other activity values shall be reduced to provide equal value adjustment increases for added activities as accepted by the City.
H. In the event that Consultant and City agree to make adjustments to the original SOV because of inequities discovered in the original accepted SOV, increases and equal decreases to values for activities may be made.
I. The payment for the preparation of the SOV shall be included in the total Not-to-Exceed amount, (“Maximum Contract Amount”).
Firm Name:
Signature of Authorized Person:
Printed Name:
Title:
Date:
Accenture Infrastructure and Capital Projects, LLC
Tyson Atwood
Senior Vice President
June 2, 2026
May 4, 2026
Q – Page 760 of 1386
Labor
Position Key Staff Billing Rate
Principal Tyson Atwood $325.00
Project Manager Deborah Palmer $315.00
Assistant PM Yagnik Patel $185.00
Construction Manager, Lead Fred Parker $275.00
Assistant CM Mario Espinoza $235.00
Field Engineer Kenny Cassados $185.00
Project Controls Lead Vidya Dixit $245.00
Lead Estimator Andy Kleimola $295.00
Estimator Dustin Reinhart $180.00
Scheduler Nader Moghtader $235.00
Document Control Rachael Highley $135.00
Inspector (Prevailing Wage) $200.00
ODC's (Reimbursable Expenses)
Description Unit Rate
Vehicles* Month $1,500.00
POV Mileage Exp. per IRS rate
CM Software (As-Requested) Per Project / Per Year $8,000 Subconsultant Mark-Up 0%
* Max Rate. Billed as a percentage of actual hours billed Rate Sheet
NOTE: Vehicle rates are billed as required by project needs. Any project which requires CM or Inspection work within the public ROW will require a vehicle. ** Annual escalations are a maximum of 4%, or per the BLS - Emplyment Cost Index, whichever is less.
Q – Page 761 of 1386
2026 Q2
Stage 1 - Convention Center Remodel
Stage 2 - Urban Connectivity
Stage 3 - Convention Center Expansion (Not included in fees) Segment Company Position Role/Title Jun '26 Jul '26 Aug '26 Sep '26 Oct '26 Nov '26 Dec '26 Jan '27 Feb '27 Mar '27 Apr '27 May '27 Jun '27 Jul '27 Aug '27 Sep '27 Oct '27 Nov '27 Dec '27 Jan '28 Feb '28 Mar '28 Apr '28 May '28 Jun '28 Jul '28 Aug '28 Sep '28 Oct '28 Nov '28 Dec '28 Total Cost Stage 1 Accenture Construction Management $115,770.00 $77,910.00 $65,310.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,994,990.00 Stage 1 Twining Materials Testing $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $120,000.00 Stage 1 3QC Commisioning $2,500.00 $2,500.00 $2,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $10,000.00 $100,000.00 Stage 1 UltraSystems Environmental $0.00
Stage 1 Accenture ODC Vehicle Costs $0.00
Stage 1 Accenture ODC CM Software $8,000.00 $8,000.00 $16,000.00 Stage 1 Escalations $21,550.00
Stage 1 Contingency (5%)
Stage 2 Accenture Construction Management $79,350.00 $35,450.00 $20,650.00 $26,610.00 $30,210.00 $26,610.00 $23,010.00 $23,010.00 $26,610.00 $23,010.00 $23,010.00 $36,010.00 $49,010.00 $39,610.00 $26,610.00 $23,010.00 $20,650.00 $20,650.00 $20,650.00 $101,140.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $1,735,710.00 Stage 2 Twining Materials Testing $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $5,000.00 $80,000.00 Stage 2 3QC Commisioning $2,500.00 $2,500.00 $2,500.00 $2,500.00 $10,000.00 Stage 2 UltraSystems Environmental $0.00
Stage 2 Accenture ODC Vehicle Costs $0.00
Stage 2 Accenture ODC CM Software $8,000.00 $8,000.00
Stage 2 Escalations $60,970.00
Stage 2 Contingency (5%)
- Removed UltaSystem from budget for enviromental purposes. To be used only if needed. - Assumed Phase 1 will be CMAR/CMCG delivery and not a lot of estimating support will be required - Assumed Stage 1 will be structed in a way that just 1 FTE will be required for field review during the duration of the projects - Have assumed 3% Escalations in budget, but based on BLS rates with a maximum of 4% - The full scope of Stage 2 is unknown. Accenture has done their best with materials testing and Commisiong scope, but he project has not yet been fully defined - Budgets have been created for both Stage 1 and Stage 2 for material testing, but because they have not been defined it is challenging to know the full need. Have assumed that contractor will be responsible for a level of QC materials testing and we are only providing QA.
Design Phase Contractor Procurement Construction (Not included in fee proposal ) Design/Finalize Scope Interior Renovation Construction Projects Stakeholder/Public Engagement Public/Council Presentations RFP for Design Services Design Phase Contractor Procurement Construction 2026 -Q3 2026 -Q4 2027 - Q1 2027 - Q2 2027 - Q3 2027 - Q4 2028 - Q1 2028 - Q2 2028 - Q3 2028 - Q4
Q – Page 762 of 1386
2026 Q2
Stage 1 - Convention Center Remodel
Stage 2 - Urban Connectivity
Stage 3 - Convention Center Expansion (Not included in fees ) Stage Position Role Name Loaded Rate Jun '26 Jul '26 Aug '26 Sep '26 Oct '26 Nov '26 Dec '26 Jan '27 Feb '27 Mar '27 Apr '27 May '27 Jun '27 Jul '27 Aug '27 Sep '27 Oct '27 Nov '27 Dec '27 Jan '28 Feb '28 Mar '28 Apr '28 May '28 Jun '28 Jul '28 Aug '28 Sep '28 Oct '28 Nov '28 Dec '28 TOTAL
Hours
Total Cost
Stage 1 Principal Tyson Atwood $325.00 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 38 $12,350.00 Stage 1 Project Manager Deborah Palmer $315.00 80 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 800 $252,000.00 Stage 1 Assistant PM Yagnik Patel $185.00 80 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 1,160 $214,600.00 Stage 1 Construction Manager Fred Parker $275.00 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 1,520 $418,000.00 Stage 1 Assistant CM Mario Espinoza $235.00 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 160 2,560 $601,600.00 Stage 1 Field Engineer Kenny Cassados $185.00 0 $0.00
Stage 1 Project Controls Lead Vidya Dixit $245.00 40 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 168 $41,160.00 Stage 1 Scheduler Nader Moghtader $235.00 80 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 800 $188,000.00 Stage 1 Lead Estimator Andy Kleimola $295.00 16 8 8 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 64 $18,880.00 Stage 1 Estimator Dustin Reinhart $180.00 80 80 40 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 360 $64,800.00 Stage 1 Document Control Rachael Highley $135.00 40 40 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 80 1,360 $183,600.00 Stage 2 Principal Tyson Atwood $325.00 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 62 $20,150.00 Stage 2 Project Manager Deborah Palmer $315.00 80 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 1,280 $403,200.00 Stage 2 Assistant PM Yagnik Patel $185.00 80 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 1,280 $236,800.00 Stage 2 Construction Manager Fred Parker $275.00 80 80 80 80 80 80 80 80 80 80 80 80 960 $264,000.00 Stage 2 Field Engineer Kenny Cassados $185.00 160 160 160 160 160 160 160 160 160 160 160 160 1,920 $355,200.00 Stage 2 Project Controls Lead Vidya Dixit $245.00 40 8 8 8 8 8 8 8 8 8 8 8 8 136 $33,320.00 Stage 2 Scheduler Nader Moghtader $235.00 20 40 80 40 40 20 20 20 20 20 20 20 20 20 20 20 440 $103,400.00 Stage 2 Lead Estimator Andy Kleimola $295.00 8 8 8 8 8 8 8 8 8 8 8 8 8 2 2 2 2 2 2 2 2 2 2 2 2 128 $37,760.00 Stage 2 Estimator Dustin Reinhart $180.00 20 40 20 20 20 40 40 20 8 8 8 8 8 8 8 8 8 8 8 8 316 $56,880.00 Stage 2 Scheduler Nader Moghtader $235.00 80 40 20 20 20 20 20 20 20 20 20 20 20 20 360 $84,600.00 Stage 2 Document Control Rachael Highley $135.00 40 40 80 80 80 80 80 80 80 80 80 80 80 80 1,040 $140,400.00 Stage 1 Costs: $115,770.00 $77,910.00 $65,310.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $108,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,994,990.00 Stage 1 Hours: 498 350 270 482 482 482 482 482 482 482 482 482 482 482 482 482 482 482 482 0 0 0 0 0 0 0 0 0 0 0 0 8,830 Stage 2 Costs: $79,350.00 $35,450.00 $20,650.00 $26,610.00 $30,210.00 $26,610.00 $23,010.00 $23,010.00 $26,610.00 $23,010.00 $23,010.00 $36,010.00 $49,010.00 $39,610.00 $26,610.00 $23,010.00 $20,650.00 $20,650.00 $20,650.00 $101,140.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $96,440.00 $1,735,710.00 Stage 2 Hours: 342 162 82 110 130 110 90 90 110 90 90 150 210 170 110 90 82 82 82 480 460 460 460 460 460 460 460 460 460 460 460 7,922 Contractor Procurement Construction
Design Phase Contractor Procurement Construction (Not included in fee proposal ) 2028 - Q1 2028 - Q2 2028 - Q3 2028 - Q4
Stakeholder/Public Engagement
Design/Finalize Scope Interior Renovation Construction Projects Public/Council Presentations RFP for Design Services Design Phase 2026 -Q3 2026 -Q4 2027 - Q1 2027 - Q2 2027 - Q3 2027 - Q4
Q – Page 763 of 1386
ESCALATION CALCULATION WORKSHEET
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor
Subtotal per Cost
Proposal
Total Hours per Cost
Proposal Avg Hourly Rate 5 Year Contract Duration
$ 1,994,990.00 8,830 = $225.93 Year 1 Avg Hourly Rate
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate Proposed Escalation
Year 1 $225.93 + 3.0% = $232.71 Year 2 Avg Hourly Rate
Year 2 $232.71 + 3.0% = $239.69 Year 3 Avg Hourly Rate
Year 3 $239.69 + 3.0% = $246.88 Year 4 Avg Hourly Rate
Year 4 $246.88 + 3.0% = $254.29 Year 5 Avg Hourly Rate
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated %
Completed Each
Year
Total Hours per Cost
Proposal
Total Hours per
Year
Year 1 64% * 8830 = 5651 Estimated Hours Year 1
Year 2 36% * 8830 = 3179 Estimated Hours Year 2
Year 3 0% * 8830 = 0 Estimated Hours Year 3
Year 4 0% * 8830 = 0 Estimated Hours Year 4
Year 5 0% * 8830 = 0 Estimated Hours Year 5
Total 100% Total = 8830
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate
(calculated
above)
Estimated hours
(calculated above) Cost per Year
Year 1 $225.93 * 5651 = $1,276,748.41 Estimated Hours Year 1 Year 2 $232.71 * 3179 = $739,788.83 Estimated Hours Year 2 Year 3 $239.69 * 0 = $0.00 Estimated Hours Year 3
Year 4 $246.88 * 0 = $0.00 Estimated Hours Year 4
Year 5 $0.00 * 0 = $0.00 Estimated Hours Year 5
= $2,016,537.25
= $ 1,994,990.00
= $21,547.25 Transfer to Page 1
Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
Q – Page 764 of 1386
ESCALATION CALCULATION WORKSHEET
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor
Subtotal per Cost
Proposal
Total Hours per Cost
Proposal Avg Hourly Rate 5 Year Contract Duration
$ 1,735,710.00 7,922 = $219.10 Year 1 Avg Hourly Rate
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate Proposed Escalation
Year 1 $219.10 + 3.0% = $225.67 Year 2 Avg Hourly Rate
Year 2 $225.67 + 3.0% = $232.44 Year 3 Avg Hourly Rate
Year 3 $232.44 + 3.0% = $239.42 Year 4 Avg Hourly Rate
Year 4 $239.42 + 3.0% = $246.60 Year 5 Avg Hourly Rate
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated %
Completed Each
Year
Total Hours per Cost
Proposal
Total Hours per
Year
Year 1 20% * 7922 = 1584 Estimated Hours Year 1
Year 2 44% * 7922 = 3486 Estimated Hours Year 2
Year 3 36% * 7922 = 2852 Estimated Hours Year 3
Year 4 0% * 7922 = 0 Estimated Hours Year 4
Year 5 0.00% * 7922 = 0 Estimated Hours Year 5
Total 100% Total = 7922
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate
(calculated
above)
Estimated hours
(calculated above) Cost per Year
Year 1 $219.10 * 1584 = $347,054.36 Estimated Hours Year 1 Year 2 $225.67 * 3486 = $786,695.99 Estimated Hours Year 2 Year 3 $232.44 * 2852 = $662,927.90 Estimated Hours Year 3 Year 4 $239.42 * 0 = $0.00 Estimated Hours Year 4
Year 5 $0.00 * 0 = $0.00 Estimated Hours Year 5
= $1,796,678.25
= $ 1,735,710.00
= $60,968.25 Transfer to Page 1
Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
Q – Page 765 of 1386
HOURLY
$210
$210
$205
$200
$200
$194
$189
$184
$179
$173
$168
$179
$173
$168
$163
$158
$175
$175
$168
$137
$137
$175
$168
$137
$105
FIELD EQUIPMENT Daily Weekly
Excavation Screen $5 $21
Field Supplies (shovels, health and safety, flagging, binoculars, etc.) $15 $63 Garmin GPS (non-Trimble) $5 $21
iPad Data Tablet $25 $105
Kestrel Anemometer (or equivalent) $5 $21
Photoionization detector (PID) or equivalent $100 $420
Quest SoundPro SP-DL-1–1/3 Sound Level Meter (or equivalent) $110 $462 RKI GX-2003 Multi-Gas Meter (or equivalent) $65 $273
Trimble Geo7x GPS Unit with Rangefinder (or equivalent) $120 $588 XRF Analyzer $95 $399
Principal
Director
Senior Project Manager
PROFESSIONAL STAFF Hourly
STANDARD RATE SCHEDULE
Effective January 2026
Project Manager
Senior Principal Engineer
Senior Scientist/Engineer
Scientist/Engineer
Staff Scientist/Engineer
Senior Planner
Associate Planner
Planner/Environmental Analyst
Senior Biologist II
Senior Biologist I
Staff Biologist II
Staff Biologist I
Associate Biologist
Cultural Specialist
Archaeologist
Historical Architect
Archaeologist and Paleontologist Monitor
Consultant support (printing, reproduction and other direct expenses) will be billed at a rate of cost plus ten (10) percent. Automobile mileage will be charged at IRS standard rates. Travel time will be billed as indicated in the hourly rate schedule above. Invoices will be submitted monthly for work in progress and at completion of contract obligations, and are payable upon receipt. Fees not paid within thirty (30) days of invoice date may be assessed an interest charge of one and one-half (1.5) percent per month, from the date due (net 30). Attorney fees and court costs incurred for collection of delinquent accounts will be borne by the client.
Cultural Monitor
Senior GIS Analyst
GIS Technician
Word Processor
Intern
Q – Page 766 of 1386
Schedule Of Fees 2025-2026
Prevailing Wage
NOTE: Rates will be adjusted annually each July 1st to reflect increased costs.
Personnel Rates: Per Hour Unless Otherwise Noted
Equipment Usage (Daily Unless Otherwise Noted),
Engineering And Consulting Personnel Rate Continued Rate Senior Principal Advisor/Consultant $ 410.00 Torque Multiplier $ 50.00 Principal Engineer/Geologist $ 295.00 Air Meter $ 38.00 Metallurgical Engineer $ 410.00 Unit Weight Bucket $ 29.00 Registered Geotechnical Engineer $ 295.00 Field Concrete Scale $ 38.00 Technical Advisor $ 275.00 2" x 2" x 2" Mold $ 40.00
Material Scientist, Welding/NDT Consultant $ 290.00 Nuclear Gauge (Per Hour) $ 15.00 Registered Geologist/Certified Engineering Geologist $ 290.00 Sand Cone Density Test Equipment $ 62.00 Senior Engineer/Geologist $ 265.00 Pull Test Equipment $ 80.00 Registered Civil Engineer $ 250.00 Concrete/Asphalt Coring Equipment $ 749.00 Roofing/Waterproofing Consultant $ 280.00 Floor Flatness (Dipstick) $ 75.00 Project Engineer/Manager $ 245.00 Schmidt Hammer $ 50.00 Quality Control Manager $ 245.00 Vapor Emission Test Kits $ 60.00 Senior Staff Engineer/Geologist $ 230.00 Relative Humidity Probe $ 94.00 Staff Engineer/Geologist $ 215.00 UPV (Ultrasonic Pulse Velocity) Meter $ 437.00 Quality Control Administrator $ 215.00 Fireproofing Adhesion/Cohesion (Per Test) $ 44.00 Metallurgical Technician $ 185.00 A Scan Ultrasonic Equipment And Consumables $ 104.00 CADD Operator/Draftsperson $ 170.00 Magnetic Particle Equipment And Consumables $ 55.00 Administrative Support $ 110.00 Liquid Penetrant Consumables $ 50.00 Field Supervisor $ 205.00 Phased Array Ultrasonic Equipment (Per Hour) $ 109.00 Safety Supervisor $ 205.00 Ground Penetrating Radar $ 415.00 Laboratory Manager $ 190.00 Impact Echo $ 421.00
Laboratory Technician $ 165.00 Ultrasonic Tomography $ 546.00 Expert Witness Testimony $ 660.00 Inertial Profiler (Per Hour) Quotation Qualified SWPPP Developer $ 230.00 Borescope $ 328.00
Qualified SWPPP Practitioner $ 215.00 Infrared Camera $ 109.00 Vibration Engineer $ 250.00 Project Dedicated Vehicle $ 197.00 Roller Compacted Concrete Vibrating Hammer/Tamping Plate $ 87.00 Half-Cell Potential Equipment Set $ 421.00
Field Inspection Personnel Rate Concrete Electrical Resistivity Meter $ 197.00 Concrete/Reinforced Steel Inspector $ 135.00 Field Hardness (Steel) $ 121.00 Prestressed/Post Tensioned Inspector $ 135.00 Coating Thickness Gauge $ 173.00 Concrete ICC Inspector $ 135.00 Curing Box (Not Temperature Controlled, One-Time Fee/ $ 850.00 Drilled-In-Anchor Inspector $ 135.00 Per Box)
Gunite/Shotcrete Inspector $ 135.00 Temperature Control Curing Box (Per Month) $ 600.00 Masonry Inspector $ 135.00 Temperature Matching Curing Box (Per Month) $ 700.00 Structural Steel/Welding Inspector $ 135.00
AWS Certified Welding Inspector $ 135.00
Fireproofing Inspector $ 135.00 Specimen Pick-Up Rate
Lead Inspector $ 145.00 Soil/Aggregate Sample (Each) $ 57.00 Firestop Special Inspector - IFC Premier $ 150.00 Standard Sample: Concrete Cylinders (Each) $ 37.00 Firestop Special Inspector - IQP $ 160.00 Standard Sample: Mortar/Grout Cubes And Cores, $ 37.00 L.A. Deputy Grading Inspector $ 150.00 Fireproofing, Rebar, And Epoxy Prisms (Each) Asphalt Field and Plant Inspector/Technician $ 135.00 Oversize Sample: Masonry Prisms And Shotcrete Panels (Each) $ 98.00 Pile Driving Inspector $ 135.00 Oversize Sample: Flexural Beams (Each) $ 98.00 Soils Technician $ 135.00 Technician For Specimen Pick-Up Not Listed Above $ 166.00 Concrete Quality Control (ACI/Caltrans Technician) $ 135.00 (Per Hour, 2-Hour Minimum) Wood Framing Inspector $ 135.00 Technician For Specimen Pick-Up Before 5:00 a.m. $ 229.00 Roofing/Waterproofing Inspector $ 185.00 Or After 5:00 p.m. Monday Thru Friday, Or All Day Saturday Public Works Inspector $ 185.00 (Per Hour, 2-Hour Minimum Plus Mileage) Mechanical Inspector $ 185.00
Electrical Inspector $ 185.00
Plumbing Inspector $ 185.00 Jobsite Trailer, Mobile Or On-site Laboratory Rate Building Inspector $ 185.00 Portable Or Mobile Laboratory Unit Quotation Vibration Monitoring Technician $ 185.00 Jobsite Trailer, Conex, Or Equipment Storage Box Quotation Field Engineering Technician $ 135.00
Concrete Tests (Field Made Specimens) Rate
Shop Inspection Personnel Rate 6" x 12" Cylinder Compression Strength (ASTM C39) $ 51.00 Structural Steel Fabrication Inspector $ 135.00 4" x 8" Cylinder Compression Strength (ASTM C39) $ 51.00 Batch Plant Quality Control Technician/Inspector $ 135.00 Density Of Structural Lightweight Concrete Equilibrium $ 115.00 Glue-Laminated Fabrication Inspector Quotation Oven Dry Method (ASTM C567) Pre-Cast Concrete/Pipe Fabrication Inspector $ 135.00 Core Compression Including Trimming (ASTM C42) $ 105.00 6" x 6" x 18" Flexural Beams Not Exceeding Referenced $ 139.00 Size (ASTM C78, C293 or CTM 523)
Nondestructive Testing Personnel Rate Splitting Tensile Strength (ASTM C496) $ 139.00 NDE Ultrasonic Testing Technician $ 155.00 Modulus Of Elasticity Test (ASTM C469) $ 375.00 NDE Magnetic Particle Testing Technician $ 155.00 Rapid Chloride Permeability Test: Cylinders Or Cores $ 634.00 NDE Dye Penetrant Testing Technician $ 155.00 (ASTM C1202) Combination NDE Technician/Welding Inspector $ 155.00 Density, Absorption, And Voids In Hardened Concrete $ 634.00 Phased Array Ultrasonic Technician $ 160.00
Radiographic Testing (Crew Of 2) Quotation (ASTM C642)
NDE Engineer $ 265.00 Flexural Toughness (ASTM C1609, Formerly ASTM C1018) $ 1,002.00 Double Punch Strength Of Fiber Reinforced Concrete $ 668.00 Coefficient Of Thermal Expansion Of Concrete $ 724.00
Equipment Usage (Daily Unless Otherwise Noted) Rate (CRD 39, AASHTO T336) Skidmore $ 53.00 Bulk Electrical Resistivity (One Age Of Testing, ASTM C1876) $ 179.00 Torque Wrench, Small $ 22.00 Flexural Tensile Strength Of Metallic Fiber Reinforced Concrete $ 1,113.00 Torque Wrench, Large $ 33.00 Beam (EN 14651)
95318
95309 80013
10325
10328 20205
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Task
Task
40012
95312
10301 20202
10309 20203
10401
Code
Code
10409
10020 40005
20211
10405
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20209
80006
10306
10403 80003
70101
10107
20109
60001
10500
10122
70103
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50003
10519
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Task
Task
Task
Code
20201
95360
95372
10201
10203
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10501
10207
20101
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20102
10117
Task
Code
10003
10009
95351
95330
95307
60003
95324
10013
Task
Code
Task
Code
70107
70000
10010
10011
95342
10026
95321
95322
95323
95343
30000
95362
95300
95303
91010
10111
95339
95341
91000
10103
10105
98000
95352
10019
95357
Task
95364
Code
95367
10101
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95370
95371
95373
95319
95315
10305
10001
10017
95333
95348
95336
10113
10109
95347
95345
Code
20100
10007
10015
95103 95306
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10005
70003
91030
95356
20000
95368
30001
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90001
20107
70109
1 Q – Page 767 of 1386
Concrete Specimen Preparation Rate Qualification Of Cements Rate Heat of Hydration of Cementitious Materials by $ 750.00 Isothermal Calorimetry (C1702)
Sawing Of Specimens (Each) $ 56.00 Chemical Analysis Of Portland Cement Per Standard $ 835.00 Coring Of Specimens In Lab (Each) $ 56.00 Requirements (ASTM C150) Grinding Of Concrete Below 6000 psi Strength (Each) $ 101.00 Physical Testing Of Portland Cement Per Standard $ 835.00 Grinding Of Concrete 6000 psi Strength And Above (Each) $ 123.00 Requirements (ASTM C150) Physical Testing Of Type K Cement, Mortar Expansion $ 835.00 Laboratory Trial Batch: Concrete, Cement (ASTM C806)
And Mortar Rate Physical Testing And Chemical Analysis Of Portland Cement $ 1,558.00 Setting time by Vicat Needle (C1856/C191) $ 250.00
Compression Test 4" x 8" Cylinders Made And Tested In $ 66.00 Per Standard Requirements (ASTM C150) Laboratory (ASTM C192, C35) Partial Analysis Or Specific Physical Tests Quotation Compression Test 6" x 12" Cylinders Made And Tested In $ 76.00 Sulfates Resistance Of Hydraulic Cement (ASTM C1012), $ 3,338.00 Laboratory (ASTM C192, C35) 6 Months
6" x 6" x 18" Flexural Beams Made And Tested in Laboratory $ 156.00 Sulfates Resistance Of Hydraulic Cement (ASTM C1012), $ 3,672.00 (ASTM C192, C78) 12 months
Splitting Tensile Strength Cylinders Made And Tested In $ 160.00 Type 1L Cement (ASTM C595; Excludes Special Properties) $ 1,558.00 Laboratory (ASTM C192, C496) Clinker Microscopy, Per Sample $ 1,000.00 Modulus of Elasticity Test Cylinders Made And Tested In $ 379.00 Laboratory (ASTM C192, C469)
Density Of Structural Lightweight Concrete Made In $ 135.00 Physical Testing Of Chemical Admixtures For Laboratory, Equilibrium or Oven Dry Method (ASTM C567) Concrete Rate Does not include surfce prepartion Qualification Of Admixture (ASTM C494) Quotation Bulk Electrical Resistivity (ASTM C1876) $ 196.00
Laboratory Trial Batch (ASTM C192/Lab Procedure Performance) $ 613.00 Concrete Mixture Design For Preconstruction Evaluation And $ 360.00 Backup Data Development Does not include surfce prepartion Evaluation Of Pozzolans And Slag Cement Rate Method A Reactivity of SCM by Isothermal Calorimetry $ 900.00 (ASTM C 1897)
Drying Shrinkage Up To 28 Days, Three 3" x 3" Or 4" x 4" Bars, $ 579.00 Chemical Analysis Of Fly Ash Per Standard Requirements $ 835.00 Five Readings Up To 28 Dry Days (ASTM C157) (ASTM C618) Additional Reading, Per Set Of Three Bars $ 68.00 Physical Testing Of Fly Ash Per Standard Requirements $ 835.00 Storage Over Ninety (90) Days, Per Set Of $ 56.00 (ASTM C618) Three Bars, Per Month Partial Analysis Or Specific Physical Tests Quotation Setting Time Up To 7 Hours (ASTM C403) $ 223.00 Chemical Analysis And Physical Testing Of Fly Ash Per $ 1,558.00 Bleeding (ASTM C232) $ 201.00 Standard Requirements (ASTM C1618) Concrete Restrained Expansion (ASTM C878) $ 779.00 Qualification Of Silica Fume Per Standard Requirements $ 1,558.00 Mix, Make and Test Mortar or Grout Specimens for Compressive $ 668.00 (ASTM C1240) Strength: Set of 6 (ASTM C878) Qualification Of Slag Cement Per Standard Requirements $ 1,558.00 Non-Shrink Grout: Height Change After Final Set (ASTM C1090) $ 668.00 (ASTM C989) Non-Shrink Grout: Height Change At Early Age (ASTM C827) $ 946.00 Effectiveness Of Pozzolans & Slag Cement In Mitigating $ 1,558.00 Cracking Resistance, Set Of Three Rings, Laboratory Trial $ 6,899.00 Expansion Due To ASR (ASTM C441) Batching, Test Until Cracking Or Up To 28 Days (ASTM 1581) Evaluation Of Pre-Packaged Masonry Mortars (ASTM C270) $ 1,447.00 Creep (ASTM C512) (One Age Of Loading, 12 Months $ 9,459.00 Mass Concrete - Engineering And Testing Services Rate Duration Of Testing) Thermal Control Plan (Without Cooling Pipes) Per A Unique $ 9,360.00 Laboratory Development of Strength-Maturity Curve Without $ 3,561.00 Type Of Placement Of Similar Group Of Placements, Each Plan Establishing Datum Temperature (Up To 5 Testing Ages, Thermal Control Plan (With Cooling Pipes), Per A Unique $ 10,920.00 ASTM C1074) Type Of Placement Of Similar Group Of Placements, Each Plan Laboratory Development Of Strength-Maturity Curve With $ 5,891.00 Performance Based Maximum Temperature Difference $ 6,240.00 Establishing Datum Temperature (Up to 5 Testing Ages, Laboratory & Analytical Studies, One Concrete Mixture Design ASTM C1074)
Rock And Concrete Aggregates - Petrographic
Examination & Special USACE & CRD Tests Rate
Evaluation of Mixing Water for Concrete Rate Rock Type Description, Per Sample (Rock Core Or Rock $ 1,000.00 Evaluation of Mixing Water For Concrete Per The Requirements $ 1,113.00 Chunk) Of ASTM C1602, Table 1 (Physical Properties Of Mortar), Per Rock Type Description + XRD Including Clay Analysis, $ 1,500.00 Sample Per Sample
Evaluation Of Mixing Water For Concrete Per The Requirements $ 1,335.00 Natural Aggregates - Petrographic Examination (Gravel And $ 2,750.00 Of Caltrans, Section 90, Per Sample Natural Sand Consisting Of Single Rock Type ASTM C295) Each, One Sample
Concrete - Chemical Analysis, Transport Properties, Crushed Aggregates - Petrographic Examination (Crushed $ 2,750.00 Service Life Modeling, Petrographic Examination Rate Rock And Manufactured Sand Consisting Of Single Rock Type Water Absorption Rate per Set (C1585) $ 2,100.00
Acid-Soluble Chloride Analysis (ASTM C1152) $ 175.00 ASTM C295), Each, One Sample Includes Sample Prep) Coarse Aggregate Certification For Deleterious Materials Per $ 6,500.00 Water-Soluble Chloride Analysis (ASTM C1218) $ 175.00 Specifications Of USACE, Materials Coarser Than 0.75-Inch (Includes Sample Prep) Each, One Sample, 200 lb.
Chloride Diffusion Coefficient Of Cementitious Mixtures By $ 3,116.00 Coarse Aggregate Certification For Deleterious Materials Per $ 5,500.00 Bulk Diffusion (ASTM C1556) Specifications Of USACE, 0.75-Inch And Finer Material, Each, Bulk Resistivity (ASTM C1876) And Formation Factor $ 725.00 One Sample, 25 lb.
Chloride Binding Isotherm $ 946.00 Fine Aggregate Certification For Deleterious Materials Per $ 2,750.00 Analytical And Experimental (ASTM C1556) Modeling Of Service $ 9,000.00 Specifications Of USACE, Each, One Sample Life Of Concrete Per Life-365 Model, Per Mixture Design Aggregate, Scratch Hardness (CRD-C 130), Each, One Sample, $ 525.00 Analytical And Experimental (NordTest) Modeling Of Service $ 8,902.00 25 lb.
Life Of Concrete Per FIB Model Code 34, Per Mixture Design Non-Steady State Chloride Migration Coefficient, NordTest 492 $ 696.00 Petrographic Examination Of Hardened Concrete, Level I $ 1,750.00 Soils And Aggregate Tests Rate Relative Mortar Strength of Concrete Sand (CTM 515) $ 1,300.00 (ASTM C856) (Excludes Thin Section), Per Sample Abrasion: LA Rattler (ASTM C131) $ 275.00 Petrographic Examination Of Hardened Concrete, Level II $ 2,250.00 Abrasion: LA Rattler (ASTM C535) $ 280.00 (ASTM C856) Includes Thin Section, Per Sample Atterberg Limits/Plasticity Index (ASTM D4318, CTM 204) $ 225.00 Petrographic Examination Of Hardened Concrete, Level III $ 3,500.00 California Bearing Ratio Excluding Maximum Density $ 785.00 (ASTM C856/C1723) (Thin Section And SEM/EDX), Per Sample (ASTM D1883) Soil W/CM Determination (NordTest Build 361) $ 1,500.00 California Bearing Ratio Excluding Maximum Density $ 800.00 Examination Of Volumetric Proportions Of Hardened Concrete $ 550.00 (ASTM D1883) Cement-Treated Soil (ASTM C457), Per Sample Cement-Treated Soil/Base Mix Design: Includes Three Trial $ 4,225.00 Air Void Analysis Of Hardened Concrete (ASTM C457), $ 800.00 Cement Contents With Three Unconfined Compressive Per Sample Strength Specimens Per Cement Content
80204
80206
80208
80159
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Code
80256
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80262
80263
80274
80268
80270
80272
80266
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80228
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70304
70301
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80250
30211
30231
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30233
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80198
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80248
80121
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30227
30229
20263
30225
30207
30209
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80140
80143
30205
30237
30201
30203
80196
20160
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80193
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80210
80212
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80149
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80246
80222
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80123
80195
80106
80110
80100
80103
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Code
70344
80144
2 Q – Page 768 of 1386
Electron Microscopy (ASTM C1723) $ 1,000.00 Chloride And Sulfate Content (CTM 417, CTM 422) $ 210.00 Paste Carbonation Analysis, Per Sample $ 250.00 Clay Lumps And Friable Particles (ASTM C142) $ 265.00 Insoluble Residue Analysis (ASTM C1324) $ 3,500.00 Cleanness Value 1" x #4 (CTM 227) $ 245.00 80240 Alkali-Silica - Damage Rating Index (DRI), Per Sample $ 1,500.00 Cleanness Value 1.5" x .75" (CTM 227) $ 385.00 30403
30322
80238
80234
30321
80232 70305
3 Q – Page 769 of 1386
Soils And Aggregate Tests, Continued Rate Asphalt Concrete Tests, Continued Rate Collapse Potential/Index (ASTM D5333) $ 241.00 Emulsion Residue, Evaporation (ASTM D244) $ 225.00 Compressive Strength Of Molded Soil-Cement Cylinders $ 145.00 Extraction % Bitumen (ASTM D6307, CTM 382) $ 225.00 (ASTM D1633) Extraction % Bitumen And Gradation (ASTM D5444, D6307, $ 315.00 Consolidation Test Full Cycle (ASTM 2435, CTM 219) $ 250.00 CTM 202, 382) Consolidation Test Time Rate Per Load Increment $ 65.00 Extraction % Bitumen, Correction Factor (ASTM D6307, $ 500.00 (ASTM D2435, CTM 219) CTM 382)
Corrosivity Series Sulfate, CI, pH, Resistivity (CTM 643, $ 350.00 Chemical Extraction % Bitumen And Sieve Analysis $ 530.00 417, and 422) (ASTM D2172 Method A or B, ASTM D5444)
Crushed/Fractured Particles (ASTM D5821, CTM 205) $ 235.00 Lab Tested Maximum Density Hveem, 3 Briquettes $ 305.00 Direct Shear Test Remolded And/Or Residual (ASTM D3080) $ 295.00 (ASTM D1561, D1188, CTM 304, 308) Direct Shear Test Undisturbed - Slow [CD] (ASTM D3080) $ 295.00 Hveem Stabilometer Test, Premixed, 3 Briquettes $ 305.00 Direct Shear Test Undisturbed - Fast [CU] (ASTM D3080) $ 265.00 (ASTM D1560, D1561, CTM 304, 366) Durability Index Per Method - A,B,C, or D (ASTM D3744, $ 285.00 Lab Tested Maximum Density Marshall, 3 Briquettes $ 305.00 CTM 229) (ASTM D6926, D2726)
Expansion Index (ASTM D4829, UBC 18-2) $ 225.00 Lab Tested Maximum Density Marshall 6'' Specimen, $ 305.00 Fine Aggregate Angularity (ASTM C1252, CTM 234, $ 250.00 3 Briquettes (ASTM D5581, D2726) AASHTO T304) Lab Tested Maximum Density Superpave Gyratory Compacted $ 125.00 Flat And Elongated Particle (ASTM D4791) $ 260.00 Briquette, SSD, 1 Briquette (ASTM D6925, D2726) Flat Or Elongated Particle (ASTM D4791) $ 229.00 Lab Tested Maximum Density Superpave Gyratory Compacted $ 125.00 Maximum Density Methods A/B/C (ASTM D1557, $ 225.00 Briquette, Paraffin, 1 Briquette (ASTM D1188, D6925) D698, CTM 216) Maximum Theoretical Specific Gravity [RICE] (ASTM D2041, $ 205.00 Maximum Density Check Point (ASTM D1557, D698) $ 85.00 CTM 309) Maximum Density AASHTO C [Modified] (AASHTO T-180) $ 260.00 Marshall Stability And Flow, Cored Sample, Each $ 115.00 Maximum Index Density Vibratory Table (ASTM D4253) $ 369.00 ASTM D6927) Moisture Content (ASTM D2216, CTM 226) $ 60.00 Marshall Stability And Flow, Premixed, 3 Briquettes $ 335.00 Moisture and Density Ring Sample (ASTM D2937) $ 60.00 (ASTM D6926, D6927) Moisture and Density Shelby Tube Sample (ASTM D2937) $ 60.00 Marshall Stability And Flow, Gyratory Compacted Specimen $ 335.00 Moisture-Density Relations Of Soil-Cement Mixtures $ 350.00 Pre-Mixed, 3 Briquettes (ASTM D5581, D6925) Premixed In The Field (ASTM D558) Marshall Stability And Flow 6'' Specimen, Premixed, $ 355.00 Moisture-Density Relations Of Soil-Cement Mixtures $ 425.00 3 Briquettes (ASTM D5581) Mixed In The Lab (ASTM D558) Moisture Content (CTM 370) $ 116.00 pH Of Soils (ASTM D4972) $ 68.00 Wet Track Abrasion Test (ASTM D3910) $ 240.00 Organic Content Of Soils (ASTM D2974, Method A Only) $ 105.00 Hveem Mix Design (Excluding Aggregate Quality Tests) $ 7,800.00 Organic Impurities (ASTM C40, CTM 213) $ 110.00 Hveem Mix Design, With RAP (Excluding Aggregate Quality $ 8,450.00 Permeability (ASTM D5084) Quotation Tests, RAP Qualification) Potential Reactivity Chemical Method (ASTM C289 - $ 832.00 Hveem Mix Design, With Lime (Excluding Aggregate Quality $ 13,000.00 Discontinued Method) Tests)
Potential Reactivity Mortar Bar Expansion Method, $ 1,030.00 Hveem Mix Design Caltrans Untreated Mix (Including $ 9,100.00 14-Day Exposure (ASTM C1260) Aggregate Quality Tests)
Potential Reactivity Mortar Bar Expansion Method, $ 1,144.00 Hveem Mix Design Caltrans Lime Treated Mix (Including $ 10,400.00 28-Day Exposure (ASTM C1260) Aggregate Quality Tests)
Potential Reactivity Concrete Bar Expansion Method $ 3,115.00 Marshall Mix Design (Excluding Aggregate Quality Tests) $ 7,800.00 (ASTM C1293), 12 month Marshall Mix Design With RAP (Excluding Aggregate Quality $ 8,320.00 Potential Reactivity Concrete Bar Expansion Method $ 3,453.00 Tests) (ASTM C1293), 24 month Marshall Mix Design With Lime (Excluding Aggregate Quality $ 9,100.00 Potential Reactivity of Aggregate Combination, Non-Standard $ 1,222.00 Tests) Method; 14-Day Exposure, Mortar (After ASTM C1567) Open Grade Asphalt Concrete Mix Design (ASTM D7064, $ 4,550.00 Potential Reactivity Of Aggregate Combination, Non-Standard $ 1,279.00 CTM 368) Method; 28-Day Exposure, Mortar (After ASTM C1567) Superpave Mix Design (Excluding Aggregate Quality Tests) $ 14,976.00 R-Value Soil (ASTM 2844, CTM 301) $ 505.00 Superpave Mix Design, With RAP (Excluding Aggregate $ 15,600.00 R-Value Aggregate Base (ASTM D2844, CTM 301) $ 545.00 Quality Tests) Sand Equivalent (ASTM D2419, CTM 217) $ 175.00 Superpave Mix Design With Rubber (Excluding Aggregate $ 15,600.00 Sieve #200 Wash Only (ASTM D1140, CTM 202) $ 125.00 Quality Tests) Sieve With Hydrometer 3/4" Gravel To Clay (ASTM D422, $ 295.00 Superpave Mix Design With Additives (Excluding Aggregate $ 13,500.00 D7928, CTM 203) Quality Tests)
Sieve With Hydrometer Sand To Clay (ASTM D422, $ 300.00 Effect Of Moisture On Asphalt Paving Mixtures, Pre-Mixed $ 1,490.00 D7928, CTM 203) (ASTM D4867, AASHTO T283)
Sieve Analysis Including Wash (ASTM C136, CTM 202) $ 195.00 Hamburg Wheel Track Test, 20,000 Passes, 4 Briquettes $ 1,620.00 Sieve Analysis Without Wash (ASTM C136, CTM 202) $ 160.00 (AASHTO T324) Sieve Analysis Split Sieve (ASTM C136, CTM 202) $ 299.00 Raveling Test Of Cold Mixed Emulsified Asphalt (ASTM D7196) $ 295.00 Sieve Analysis Without Wash With Cobbles (ASTM C136, $ 299.00 Marshall Stability, Wet Set, 3 Replicates (AASHTO T245) $ 505.00 CTM 202) Marshall Stability, Dry Set, 3 Replicates (AASHTO T245) $ 425.00 Soundness Sodium Or Magnesium Sulfate, 5 Cycles $ 483.00 Cold Recycled Asphalt Mix Design 2 Gradings Each, $ 14,400.00 (ASTM C88) 3 Emulsion Content (Caltrans LP-8)
Specific Gravity And Absorption Coarse (ASTM C127, $ 109.00 CTM 206)
Specific Gravity and Absorption Fine (ASTM C128, $ 177.00 Mortar And Stucco - Petrographic Examination Rate CTM 207) Stucco, One-Coat (ASTM C856), Includes Thin Section), $ 2,810.00 Swell/Settlement Potential One Dimensional (ASTM D4546) $ 161.00 Per Sample Triaxial Quotation Stucco, Two-Coat (ASTM C856), Includes Thin Section), $ 3,435.00 Unconfined Compression (ASTM D2166, CTM 221) $ 205.00 Per Sample Unit Weight Per Cubic Foot (ASTM C29, CTM 212) $ 134.00 Stucco, Three-Coat (ASTM C856), Includes Thin Section), $ 4,375.00 Voids In Aggregate With Known Specific Gravity (ASTM C29, $ 134.00 Per Sample CTM 212)
Lightweight Particles Coarse, with Two Solutions (ASTM C123) $ 268.00 Lightweight Particles Fine, with One Solution (ASTM C123) $ 268.00 Method of Test for Relative Mortar Strength of Portland $ 1,456.00 Cement Concrete Sand (CT 515) Brick Masonry Tests, ASTM C67 Rate Modulus Of Rupture Flexural $ 150.00
Compression Strength $ 115.00
Asphalt Concrete Tests Rate Absorption 5 Hour or 24 Hour $ 111.00 HMA Mixing And Preparation $ 140.00 Absorption (Boil) 1, 2 Or 5 Hours $ 145.00 HMA Mixing And Preparation With Aggregate Treatment $ 196.00 Initial Rate Of Absorption $ 95.00 Bulk Specific Gravity Of Compacted Sample Or Core SSD $ 62.00 Efflorescence $ 115.00 (ASTM D2726, CTM 308C) Cores Compression $ 125.00
Bulk Specific Gravity Of Compacted Sample Or Core Paraffin $ 88.00 Shear Test On Brick Cores 2 Faces $ 150.00 Coated (ASTM D1188 and CTM 308A)
70398
70335
70337
30508
70340
70391
70342
Code
70393
70396
70309
70317
70339
70336
70319
70311
70313
30319
70360
Task
70315
Task
70369
70367
70397
70355
70341
75070
75066
Task
75030
30411
Task
Code
20301
20303
20305
70325
75004
30507
70331
75052
75093
70351
70353
75049
75051
70392
70345
70328
70330
75114
70343
70349
80001
75083
75099
75090
75005
75094
Code
75033
75096
75084
75095
75031
75024
75027
75040
70333
75087
75075
75068
75067
70321
70378
75069
30412
30412
75036
75111
75107
75063
75106
30401
70394
70359
75113
75115
75039
Code
75032
70347
70399
70371
70373
70361
70363
70365
30317
20307
20309
20311
20313
75028
20315
75109
75042
75050
75048
75057
70357
Task
Code
80282
80286
80290
4 Q – Page 770 of 1386
Concrete Block, ASTM C140 Rate Metal and Steel Testing, Continued Rate Compression $ 116.00 Hardness Test (ASTM E18) $ 99.00
Absorption/Moisture Content/Oven Dry Density $ 116.00 Bolt Axial Tensile Test (Up To 7/8" Diameter) $ 89.00 Linear Shrinkage (ASTM C426) $ 335.00 Bolt Wedge Tensile Test (Up To 7/8" Diameter) $ 99.00 Web And Face Shell Measurements $ 70.00 Bolt Axial Tensile Test (Greater Than 7/8" Up To 1" diameter) $ 105.00 Tension Test $ 215.00 Bolt Wedge Tensile Test (Greater Than 7/8" Up To 1" Diameter) $ 135.00 Core Compression $ 110.00 Bolt Axial Tensile Test (Greater Than 1" Diameter) $ 146.00 Shear Test Of Masonry Cores 2 Faces $ 135.00 Bolt Wedge Tensile Test (Greater Than 1" Diameter) $ 160.00 Efflorescence Tests $ 104.00 Bolt Proof Load Test (Up To 7/8") $ 112.00 Bolt Proof Load Test (Greater Than 7/8" Up To 1" Diameter) $ 140.00 Bolt Proof Load Test (Greater Than 1") $ 155.00
Masonry Prisms, ASTM C1314 Rate Nut Proof Load Test (Up To 7/8") $ 95.00 Compression Test, Composite Masonry Prisms Up To 8" x 16" $ 245.00 Nut Proof Load Test (Greater Than 7/8" Up To 1" Diameter) $ 110.00 Compression Test, Composite Masonry Prisms > 8" x 16" $ 275.00 Nut Proof Load Test (Greater Than 1") $ 120.00 Prism Cord Modulus of Elasticity $ 785.00
Prism Cord Modulus Of Elasticity With Transverse Strain $ 935.00 (For Double-Wythe Specimen) Chemical Testing Of Metal And Steel Rate Steel Chemical Analysis Quotation
Weight Of Galvanized Coating (ASTM A90) $ 125.00
Mortar And Grout Rate Epoxy Coating Thickness $ 135.00
Compression 2" x 4" Mortar Cylinders (ASTM C780) $ 68.00 Coating Thickness $ 135.00 Compression 3" x 3" x 6" Grout Prisms, Includes Trimming $ 68.00 (ASTM C1019) Machining And Preparation Of Tensile And Bend Compression 2" Cubes (ASTM C109) $ 68.00 Sample: Carbon Steel Rate Compression Cores Includes Trimming (ASTM C42) $ 101.00 Machinist Initial Preparation From Mock-Up, Etc. (Per Hour) $ 200.00 Sawcut To Overall Width (Per 0.5" Thickness Or Fraction $ 91.00 Thereof)
Masonry Specimen Preparation Rate Machine To Test Configuration Milled Specimens $ 132.00 Cutting Of Cubes Or Prisms $ 84.00 Machine To Test Configuration Turned Specimens (Per 0.5" $ 235.00 Thickness Or Fraction Thereof)
Prepare Subsize Specimens (Per 0.5" Thickness Or Fraction $ 160.00 Fireproofing Tests Rate Thereof)
Oven Dry Density (ASTM E605) $ 101.00
Charpy Impact Rate
Gunite And Shotcrete Tests Rate Charpy Impact Ambient Temperature $ 118.00 Core Compression Including Trimming (ASTM C42) $ 118.00 Charpy Impact Reduced Temperature $ 156.00 Compression Cubes (Includes Saw Cutting) $ 84.00
Concrete Roof Fill: Gypsum, Vermiculite, Perlite, Machining Of Charpy Samples: Carbon Steel Rate Lightweight Insulating Concrete, Etc. Rate Cutting And Milling (Per 0.5" Or Fraction Thereof) $ 106.00 Compression Test (ASTM C495 and C472) $ 84.00 Final Machining To Sample Configuration $ 129.00 Air Dry Density (ASTM C472) $ 73.00
Oven Dry Density (ASTM C495) $ 101.00
Prestressing Wires And Tendons, (ASTM A416) Rate
Stress-Strain Analysis Wire Or Strands (Including Chart And $ 284.00 Reinforcing Steel, ASTM A615, A706 Rate Percent Offset) Tensile Test #11 Or Smaller $ 85.00 Tensile Test Only $ 212.00 Bend Test #11 Or Smaller $ 85.00 Tendons Quotation
Bend Test #14 Or #18 $ 475.00
Tensile Test #14 $ 350.00
Tensile Test #18 $ 475.00 Polymer Matrix Composite Materials (Fiberwrap) Rate Tensile Strength – Set of 5 Specimens/Batch/Direction $ 1,560.00 (ASTM D3039)
Reinforcing Steel - Welded Or Coupled Specimens Rate Tensile Strength – Additional Specimens (ASTM D3039) $ 350.00 Tensile Test Welded/Coupled #11 And Smaller $ 95.00 (ASTM D3039) Tensile Test Welded/Coupled #14 $ 323.00 Heating Chamber Time – Per 24 Hr. Period $ 140.00 Tensile Test Welded/Coupled #18 $ 457.00
Weld Macroetch $ 106.00
Slippage Test - Caltrans (CTM 670) $ 350.00 Calibration Services And Universal Machine Usage Rate Tensile Test Welded Hoops #11 And Smaller $ 475.00 Calibration/Verification Services Quotation Universal Test Machine Usage (Per Hour) $ 529.00
Metal and Steel Testing Rate Specialty Testing
Tensile Strength Up To 100K Pounds (Each) $ 95.00 - Cylic And Fatigue Testing Programs On Special Products/Parts Tensile Strength Up To 200K Pounds (Each) $ 106.00 - Engineering And Technical Supports/Design Of Prototypes And Special Test Set-Up Tensile Strength Up To 300K Pounds (Each) $ 134.00 - Fastener/Coupling Full Testing Program Per New Regulations: Tension, Tension/Bend, Tensile Strength Up To 400K Pounds (Each) $ 196.00 Shear, Double Shear, 8 Compressions Tensile Strength 400K To 600K Pounds (Each) $ 445.00 - Fiberglass/Composite Materials Field Testing Program (ASTM D1143 D1242, Tensile Strength Stress-Strain Percent Offset $ 279.00 D2584, D4065, D4476, D4923, D7901, D7921, and D732) Weld Macroetch $ 106.00 - Field Testing Of Structures And Structural Elements Weld Fracture $ 56.00 - In-Place Shear Testing
Bend Test $ 89.00 - Materials And/Or Product Evaluation Per Specifications Flattening Test $ 89.00 - Structural Dynamic Testing And Durability Analysis General Conditions
NOTE: A minimum of 24 hours notice is required for testing and inspection services.
NOTE: Rates will be adjusted annually each July 1st to reflect increased costs.
Administrative Fees
All administrative fees, except as noted below, including report distribution and Twining Construction Hive system are billed at the following percentage of the monthly invoice total:
20504
20505
Task
20365
20379
Task
20617
20708
20603
20605
20532
Task
20634
20547
20609
Code
20601
80176
80173
Code
Task
20523
20641
20615
20621
20357
20623
Task
20703
20640
Code
80170
Task
20753
20347
20607
20361
Task
20371
Code
20780
20783
Code
20373
20705
Code
Task
20801
20707
20701
Code
20507 Code
20531
20545
20611
20525
20803
20529
20501
20503
Code
20351
20353
80177
20335
20331
Code
20343
20339
Task
20751
Task
20630
20619
20631
20637
20638
20639
20636
20341
Code
20355
20346
20635
20632
20323
20321
20327
20633
Code
Task
20333
20706
20759
Code
20755
Task
Code
Task
Task
20757
Code
5%
Task
Code
Task
Code
20155
Task
20521
Task
Code
20401
20329
5 Q – Page 771 of 1386
General Conditions, Continued
Note that hard copies of reports will be sent only to governing jurisdictions that mandate them. All other parties will receive reports electronically. The administrative fee above will receive reports electronically. The administrative fee above will be increased by 1% if additional hard copies of reports are requested. Submittal of project specific forms or resumes will be billed hourly at the Administrative Support Rate.
Minimum Charges (Inspection and Technician Personnel Only - Other Personnel Charged on Portal to Portal Basis) 2-Hour Minimum: Inspector arrives at jobsite, no work to perform 4-Hour Minimum: 1 to 4 hours of inspection
8-Hour Minimum: Over 4 to 8 hours of inspection
Regular Time (All Types of Inspection and also All Non-Exempt Employees) The first 8 hours worked Monday through Friday between 5:00 a.m. and 5:00 p.m. except as noted otherwise below.
Time and One-Half (All Types of Inspection and also All Non-Exempt Employees) All shifts will be billed based on the time and date of their start. Any increment past 8 hours through 12 hours worked Monday through Friday and the first 12 hours on Saturday. Time and one-half will also be charged for the first four hours before 5:00 a.m. and after 5:00 p.m.
Double Time (All Types of Inspection and also All Non-Exempt Employees) After the first four hours worked before 5:00 a.m. and after 5:00 p.m. Holidays are New Year's Day, President's Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, the day after Thanksgiving, Christmas Day, and Local 12 general meeting days (First Saturday in June, First Saturday in December). If any of the holidays should fall on Sunday, the Monday following shall be considered the holiday. If Christmas or New Year's Day should fall on a Saturday, the Friday preceding shall be considered a holiday.
Meal Period
When personnel are required by their duties to work more than five consecutive hours without a one-half hour uninterrupted meal period, one half hour at double time rate will be charged in addition to any applicable overtime for actual hours worked.
Shift Differential (Applies to Regularly Scheduled Shifts Only) A $1.00 per hour shift differential premium will be charged for all inspection hours that fall outside of the 5:00 a.m. to 5:00 p.m. time period.
Twining will require 48-hour notice along with the General Contractors approved shift letter prior to beginning a shift that will include hours falling outside this time period.
Should this notice not be provided, all work performed on that shift will be billed at the applicable overtime or double time rate.
If three shifts per day are required, the first shift will be billed at the standard rate. The second shift shall be billed in accordance with the previous paragraph.
The third shift shall be billed at 8 hours for the first 6 1/2 hours worked and appropriate overtime or double time for all hours thereafter.
Travel Time and Mileage
For projects outside a 50-mile radius from the nearest Twining facility, per excess mile to and from the project will be charged for inspectors and technicians. Other than small tools, whenever project related equipment is required to be transported to and from the project site, time and mileage for inspectors and field technicians will be billed on a portal to portal basis.
For all projects, current IRS mileage rate per mile and applicable travel time will be charged portal to portal for engineers, consultants, supervisors, and laboratory technicians from the laboratory to the project site and return.
For work locations located 100 miles or more from Twining, travel time will be charged at the relevant rate for inspectors and technicians in addition to a subsistence allowance as detailed below.
Weekend Sample Pick-Ups
In order to be in conformance with testing standards, it may be required that weekend pick-ups be performed (e.g. concrete specimens cast on Friday must be picked up on weekend in order to be in conformance with ASTM C31 requiring specimens to be moved to their final curing location within 48 hours of casting.) Applicable charges for weekend work will apply when this is required. Should these charges not be authorized, Twining will not be liable for any negative consequences.
Reimbursable Expenses
Parking, air fare, car rental, food, lodging and project specific software/applications (e.g. PlanGrid, Procore, etc.) will be charged at cost plus 20% per processed invoice, unless provided by client.
Project Specific Documents
Costs presented assume that client will provide project specific documents (plans, specifications, submittals, RFIs, etc.) for all inspection personnel. Should project specific documents be provided electronically through a "for fee" service, the client will be responsible for providing access and paying any fees for the service.
Project Site Facilities
Prices quoted assume that initial curing facilities for test samples that comply with relevant test standards and project requirements are provided by others. In addition, prices quoted assume that work/desk space for inspection staff are provided by others. Additional costs, provided by quotation, will apply should Twining be required to provide such facilities.
Subsistence
Subsistence on remote jobs will be charged per quotation.
Laboratory Testing Hours and Expedited Testing
Please note that laboratory testing will be billed on an hourly basis for non-standard tests. If testing is required to be performed on Saturdays, Sundays, holidays, or before 5:30 a.m. or after 4:00 p.m. on weekdays, an additional hourly charge, at the applicable regular, overtime or double time rate, with a minimum of one hour will be applied for the laboratory technician. For rush testing a 50% surcharge in addition to the regular test rate will apply.
Charges for Subcontracted Services
Material sent to outside laboratory for testing:
Material sent to outside fabricator or machine shop:
Glu-Lam beam inspection:
Other subcontractors:
Project exclusive equipment purchase:
Limit of Liability
Client agrees to limit Twining's aggregate liability to all entities for alleged or actual errors and omissions in the performance of its professional services under this agreement to $50,000.00 or the fees actually paid to Twining, whichever amount is greater. Higher limits may be available by quotation.
Additional Insurance Coverage
Any requirements for additional insurance policies or coverage beyond our normal policies/limits (e.g. SML coverage) may be provided at an additional fee and will be quoted on a per project requirements basis.
Certified Payroll
Certified payroll will be provided, upon request, at an additional charge of $150.00/month. Fee applies to every month that certified payroll must be submitted regardless of whether or not services were provided for any given month. Prevailing wages will be increased annually as a function of the determination of the California Department of Industrial Relations.
Cost plus 20%
Cost plus 20%
Cost plus 20%
Cost plus 20%
Cost plus 20%
6 Q – Page 772 of 1386
General Conditions, Continued
Final Reports Required by Jurisdiction
If a final report or affidavit is required, we must first review all inspection and testing reports and clear up any unresolved issues on these reports. These issues will typically require approval by the engineer or architect of record. This process can take several weeks or just a day, depending on the number and complexity of the issues. Cost for final reports will be billed hourly.
Terms of Payment
Fees charged are for professional and technical services and are due upon presentation. If not paid within 30 days from date of invoice, they are considered past due and the maximum legal finance charge will be added to the unpaid balance.
In addition, should the client require that invoices be submitted through a web based or electronic system, the client will be responsible for all costs associated with the use of the system.
A 3% fee will be applied for payments processed by credit card.
All invoice errors or necessary corrections shall be brought to the attention of Twining within 15 days of receipt of invoice. Thereafter, customer acknowledges invoices are correct and valid. Twining reserves the right to terminate its services to a customer without notice if all invoices are not current. Upon such termination of services, the entire amount accrued for all services performed shall immediately become due and payable. Customer waives any and all claims against Twining, its subsidiaries, affiliates, servants, and agents for termination of work on account of these terms.
In the event of any litigation arising from or related to any agreement to provide services whether verbal or written, the prevailing party shall be entitled to recover from the non-prevailing party all reasonable costs incurred, including staff time, court costs, attorney's fees and all other related expenses in such litigation. Additionally, in the event of a non-adjudicative settlement of litigation between the parties or a resolution of dispute by arbitration, that same process shall determine the prevailing party.
Hold Specimens
All "hold" specimens are charged at the applicable test rate whether tested or not.
Specimen Sampling and Disposal
Twining samples materials used in construction in accordance with standard practices, methods, codes, and relevant project requirements. Representativeness of sampling and accuracy of testing are subject to the same probabilistic and precision limitations as governing standards, codes and project technical provisions.
Should samples be provided by others Twining cannot warrant or guarantee that material is representative of material that is or will be used in actual construction of the project.
Specimens will be discarded after testing unless Twining has been notified prior to testing that the customer wishes to retrieve the specimens or storage arrangements are made. Costs for storage will be by quotation.
Oversize Specimens
An extra charge will be made when test specimens require more than one person to handle because of size or weight.
Elevated Work Platforms
In the event an elevated work platform is required to safely complete our work, the client must provide safe access for Twining personnel for all required inspection, testing, sampling, etc. including a trained and certified operator or qualified inspector as applicable. Twining will not be responsible for signing waivers associated with providing such access. Should Twining be required to supply an elevated work platform, we will contract with a qualified vendor and the markups shown above will apply. 7 Q – Page 773 of 1386
2026 Hourly Rates
3QC is a commissioning-focused firm and understands the flexibility needed to support a program with moving priorities and schedule challenges. We have a large team of resources to support any changing priorities. 3QC provides quality services at highly competitive rates. Hourly rates are provided for additional services and include overhead expenses related to each position.
POSITION RATE
Commissioning Authority 264.00
Commissioning Agent 259.00
Sr. Commissioning Provider 248.00
Sr. Project Manager 240.00
Project Manager 227.00
Commissioning Provider 223.00
Staff Engineer 208.00
Commissioning Tech II 181.00
Commissioning Tech I 167.00
Low Voltage Cx Provider 234.00
Fire Protection Cx Provider 262.00
LEED Consultant 203.00
LEED Administrator 165.00
Sr. Administrator 115.00
Administrator 98.00
*Note: These hourly rates are valid for 2026. There will be a yearly increase in hourly rates of 3% each year.
Q – Page 774 of 1386
55575.18100\42907009.1
BB&K (2024) Page 26 of 26
EXHIBIT “C”
EXECUTIVE ORDER N-6-22 CERTIFICATION
Executive Order N-6-22 issued by Governor Gavin Newsom on March 4, 2022, directs all agencies and departments that are subject to the Governor’s authority to (a) terminate any contracts with any individuals or entities that are determined to be a target of economic sanctions against Russia and Russian entities and individuals; and (b) refrain from entering into any new contracts with such individuals or entities while the aforementioned sanctions are in effect.
Executive Order N-6-22 also requires that any contractor that: (1) currently has a contract with the City of Palm Springs funded through grant funds provided by the State of California; and/or (2) submits a bid or proposal or otherwise proposes to or enter into or renew a contract with the City of Palm Springs with State of California grant funds, certify that the person is not the target of any economic sanctions against Russia and Russian entities and individuals.
The Consultant hereby certifies, SUBJECT TO PENALTY FOR PERJURY, that a) the Consultant is not a target of any economic sanctions against Russian and Russian entities and individuals as discussed in Executive Order N-6-22 and b) the person signing below is duly authorized to legally bind the Consultant. This certification is made under the laws of the State of California.
Signature:
Printed Name:
Title:
Firm Name:
Date:
Q – Page 775 of 1386
ATTACHMENT B
PUBLIC INTEGRITY BUSINESS DISCLOSURE
Q – Page 776 of 1386
CITY OF PALM SPRINGS – PUBLIC INTEGRITY
DISCLOSURE
APPLICANT DISCLOSURE FORM
(Revised 05/16/19)
PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
1. Name of Entity
2. Address of Entity (Principle Place of Business)
3. Local or California Address (if different than #2)
4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California? Yes No
5. Type of Entity
Corporation Limited Liability Company Partnership Trust Other (please specify)
6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note:
If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity Officer Director Member Manager
[name]
General Partner Limited Partner
Other
Officer Director Member Manager
[name]
General Partner Limited Partner
Other
Officer Director Member Manager
[name]
General Partner Limited Partner
Other
Accenture Infrastructure and Capital Projects, LLC
73710 Fred Waring Drive, Suite 132, Palm Desert, CA 92260 Same as #2
California
X
Adam Shaw X
Jason Leong X
Gary Cooley X
Q – Page 777 of 1386
7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity
EXAMPLE
JANE DOE
[name of owner/investor]
50%, ABC COMPANY, Inc.
[percentage of beneficial interest in entity
and name of entity]
A.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
B.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
D.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
Signature of Disclosing Party, Printed Name, Title Date
PENALTIES
Falsification of information or failure to report information required to be reported may subject you to administrative action by the City.
Accenture, LLP 100% ownership in Accenture Infrastructure and Capital Projects, LLC
11.03.25 Accenture LLP operates as a subsidiary of Accenture plc, a publicly traded company.
Q – Page 778 of 1386
CITY COUNCIL STAFF REPORT
DATE: JUNE 24, 2026 CONSENT CALENDAR
SUBJECT: EARLY ANNUAL LUMP SUM PREPAYMENT TOWARDS CALPERS
RETIREE UNFUNDED ACCRUED LIABILITY (UAL)
FROM: Scott C. Stiles, City Manager
BY: Department of Finance and Treasury
SUMMARY:
The City of Palm Springs participates in two CalPERS Retirement Pension Plans and is required to make minimum required contributions towards the unfunded accrued liability (UAL) each fiscal year. CalPERS provides a cost-saving payment option to all contracting agencies if a lump sum prepayment is made no later than July 31 each year. The Director of Finance and Treasurer estimate the lump sum prepayment savings to be approximately $570,466 for FY2026-27.
RECOMMENDATION:
Receive and File.
STAFF ANALYSIS:
The City of Palm Springs participates in two CalPERS Retirement Pension Plans, one for Public Safety employees and one for Miscellaneous employees. Annually, CalPERS performs an actuarial valuation for each plan that sets the minimum required contributions toward UAL. CalPERS provides two options for payment of the minimum required contributions, twelve (12) monthly payments or one (1) annual lump sum prepayment.
For the Public Safety Plan, the FY2026-27 UAL contribution amount is $9,766,959. If twelve (12) monthly payments are selected, payments would be $813,913 per month. If one (1) annual lump sum prepayment is selected, the payment would be $9,450,912, resulting in savings of $316,047.
For the Miscellaneous Plan, the FY2026-27 UAL contribution amount is $7,862,451. If twelve (12) monthly payments are selected, the payments would be $655,204 per month.
If one (1) annual lump sum prepayment is selected, the payment would be $7,608,032, resulting in savings of $254,419.
R – Page 779 of 1386
City Council Staff Report
June 24, 2026 -- Page 2
Early Annual Lump Sum Prepayment CalPERS UAL
The Director of Finance and Treasurer is recommending making the annual lump sum prepayment for both plans totaling $17,058,944 before July 31, 2026, which will result in total savings to the City of $570,466.
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with the City Council identified Broad Goal Foundation of Financial and Organizational Well-Being.
FISCAL IMPACT:
The annual lump sum prepayment of $17,058,944 is budgeted throughout the appropriate City Funds.
REVIEWED BY:
Department Director: Kristopher J. Mooney
City Manager: Scott Stiles
ATTACHMENTS:
None.
R – Page 780 of 1386
CITY COUNCIL STAFF REPORT
DATE: JUNE 24, 2026 CONSENT CALENDAR
SUBJECT: MEMORANDUM OF UNDERSTANDING WITH TEAMSTERS LOCAL 1932
FROM: Scott C. Stiles, City Manager
BY: Human Resources
SUMMARY:
The City has reached a tentative Memorandum of Understanding (MOU) agreement with TEAMSTERS LOCAL 1932 (“TEAMSTERS”). The City Council will consider adopting a Resolution approving the Memorandum of Understanding between the City and the union.
RECOMMENDATION:
1) Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, APPROVING A MEMORANDUM OF
UNDERSTANDING RELATIVE TO WAGES, HOURS, AND OTHER TERMS AND
CONDITIONS OF EMPLOYMENT FOR EMPLOYEES IN TEAMSTERS LOCAL 1932 FOR THE PERIOD OF JULY 1, 2026 THROUGH JUNE 30, 2027, SUBJECT
TO THE ASSOCIATION EXECUTING THE MEMORANDUM OF
UNDERSTANDING.”
2) Authorize the City Manager to execute the Memorandum of Understanding and all documents necessary to effectuate the above action, including the allocation and compensation plans, salary schedules, agreements and contracts, and any nonsubstantial MOU language or reorganization.
BACKGROUND:
The City of Palm Springs negotiates labor agreements with recognized employee organizations in accordance with the Meyers-Milias-Brown Act (MMBA), which requires public agencies to meet and confer in good faith with employee representatives regarding wages, hours, and other terms and conditions of employment.
Following the meet-and-confer process, tentative agreements are reached between the City’s negotiation team and the bargaining unit representatives. These agreements are
S – Page 781 of 1386
City Council Staff Report
June 24, 2026 -- Page 2
Memorandum of Understanding with Teamsters Local 1932
subject to ratification by the membership of the bargaining unit. Once ratified, the agreement is presented to the City Council for consideration and formal approval.
An MOU does not become effective until it has been ratified by the bargaining unit, approved by the City Council, and executed by both parties. Upon approval, the terms of the MOU are implemented through updates to salary schedules, compensation plans, and related administrative documents.
STAFF ANALYSIS:
TEAMSTERS began representing the City’s General Unit earlier this year. A one-year extension on the current MOU was determined to be in the best interest of the City and the union while more substantive negotiations are on-going.
The City negotiation team and representatives of TEAMSTERS have met and conferred in good faith and have reached an agreement on a one-year extension of the terms and conditions of the MOU governing employees of the City represented by TEAMSTERS for the period July 1, 2026, through June 30, 2027.
The one-year agreement includes the following key provisions:
Base salary increase of 3.5% effective the pay period that includes July 1, 2026; A one-time pay period adjustment
This agreement was reached through negotiations between TEAMSTERS and the City’s negotiation team, both of which jointly recommend City Council approval of the MOU.
ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve agreements for the above-mentioned bargaining units, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
FISCAL IMPACT:
During the one-year term of the agreement, the anticipated additional annual cost is $845,000.
S – Page 782 of 1386
City Council Staff Report
June 24, 2026 -- Page 3
Memorandum of Understanding with Teamsters Local 1932
REVIEWED BY:
Department Director: Stephanie George
City Manager: Scott Stiles
ATTACHMENTS:
A. Resolution
B. TEAMSTERS MOU
C. General Unit Salary Schedule
S – Page 783 of 1386
ATTACHMENT A
Resolution
S – Page 784 of 1386
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, APPROVING A
MEMORANDUM OF UNDERSTANDING RELATIVE TO
WAGES, HOURS, AND OTHER TERMS AND
CONDITIONS OF EMPLOYMENT FOR EMPLOYEES IN
TEAMSTERS LOCAL 1932 FOR THE PERIOD JULY 1,
2026 THROUGH JUNE 30, 2027, SUBJECT TO
ASSOCIATIONS EXECUTING THE MEMORANDUM OF
UNDERSTANDING.
WHEREAS, Resolution 16438 designates the City Manager (acting personally or through a delegee) with authority to meet and confer in good faith on matters within the scope of representation including wages, hours, and other terms and conditions of employment; and
WHEREAS, the City Negotiation Team has met and conferred in good faith on wages, hours, terms and other conditions of employment with TEAMSTERS LOCAL 1932 “TEAMSTERS”; and
WHEREAS, as a result of such good faith negotiations, the City Negotiation Team have reached agreement with TEAMSTERS on the terms and conditions of a Memorandum of Understanding (“MOU”) governing employees of the City of Palm Springs within such union; and
WHEREAS, TEAMSTERS and the City Negotiation Team jointly recommend adoption of such MOU by the City Council;
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the Memorandum of Understandings between TEAMSTERS and the City, for the period July 1, 2026 through June 30, 2027, on file with the City Clerk and incorporated herein by this reference, is hereby approved upon execution of said Memorandum of Understanding.
SECTION 2. The City Manager is authorized and directed to fulfill any meet and confer process(es) in accordance with these changes and execute documents necessary to effectuate the above actions, including the allocation and compensation plans, salary schedules, agreements and contracts, and any non-substantial MOU language or reorganization in a form acceptable to the City Attorney.
S – Page 785 of 1386
Resolution No. _____
ADOPTED THIS 24TH DAY OF JUNE 2026.
SCOTT C. STILES
CITY MANAGER
ATTEST:
BRENDA PREE
CITY CLERK
S – Page 786 of 1386
Resolution No. _____
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, BRENDA PREE, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on June 24, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this 24th day of June, 2026.
Brenda Pree
City of Palm Springs, California
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ATTACHMENT B
TEAMSTERS MOU
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TEAMSTERS, LOCAL 1932
MEMORANDUM OF
UNDERSTANDING
JULY 1, 2026 – JUNE 30, 2027
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Teamsters, Local 1932
Memorandum of Understanding
July 1, 2026 – June 30, 2027
GENERAL PROVISIONS....................................................................................................................2 ARTICLE 1, TERM.......................................................................................................................2 ARTICLE 2, RECOGNITION........................................................................................................2 ARTICLE 3, FEDERAL AND STATE LAWS.................................................................................2 ARTICLE 4, MAINTENANCE OF BENEFITS ...............................................................................2 COMPENSATION/OTHER PAY .........................................................................................................3 ARTICLE 5, SALARIES................................................................................................................3 ARTICLE 6, SALARY ADVANCEMENT ELIGIBILITY...................................................................3 ARTICLE 7, OVERTIME AND COMPENSATORY TIME .............................................................3 ARTICLE 8, ACTING OUT OF CLASSIFICATION........................................................................4 ARTICLE 9, STANDBY, CALL BACK AND TRAINING PAY.........................................................5 ARTICLE 10, ADDITIONAL PAYS ...............................................................................................6 ARTICLE 11, SUPPLEMENTAL INDUSTRIAL DISABILITY COMPENSATION............................8 ARTICLE 12, UNIFORM ALLOWANCE .......................................................................................8 ARTICLE 13, TOOL REIMBURSEMENT......................................................................................9 ARTICLE 14, MILEAGE REIMBURSEMENT................................................................................9 BENEFITS ........................................................................................................................................10 ARTICLE 15, HEALTH AND WELFARE.....................................................................................10 ARTICLE 16, HEALTH INSURANCE FOR RETIREES ..............................................................12 ARTICLE 17, RETIREMENT ......................................................................................................13 ARTICLE 18, EDUCATIONAL REIMBURSEMENT ....................................................................15 ARTICLE 19, SAFETY SHOES..................................................................................................15 WORK HOURS/LEAVE....................................................................................................................16 ARTICLE 20, HOURS OF WORK, NORMAL WORK WEEK, AND SHIFT DIFFERENTIAL........16 ARTICLE 21, ATTENDANCE AND LEAVE ................................................................................17 ARTICLE 22, HOLIDAYS...........................................................................................................18 ARTICLE 23, BEREAVEMENT LEAVE......................................................................................20 EMPLOYER/EMPLOYEE RELATIONS ............................................................................................21 ARTICLE 24, REASONABLE DRESS POLICIES.......................................................................21 ARTICLE 25, CELLULAR PHONE POLICY ...............................................................................21 ARTICLE 26, COMMERCIAL LICENSE REQUIREMENT ..........................................................21 ARTICLE 27, PROBATIONARY PERIODS................................................................................21 ARTICLE 28, TEAMSTERS RIGHTS AND RESPONSIBILITIES................................................21 ARTICLE 29, QUARTERLY MEETINGS....................................................................................23 ARTICLE 30, GRIEVANCE PROCEDURE.................................................................................23 ARTICLE 31, DISCIPLINE .........................................................................................................25 ARTICLE 32, NO STRIKES, WORK STOPPAGES OR LOCKOUTS .........................................28 ARTICLE 33, CONTINUANCE OF MEMBERSHIP.....................................................................28 APPENDIX A – DRUG AND ALCOHOL POLICY.............................................................................29 APPENDIX B – Represented Classifications..................................................................................31
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MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF PALM SPRINGS
AND THE TEAMSTERS, LOCAL 1932JULY 1, 2026 - JUNE 30, 2027
GENERAL PROVISIONS
ARTICLE 1, TERM
TEAMSTERS and the CITY agree as follows:
This MOU shall be for the period commencing July 1, 2026 and terminating at 11:59 p.m. on, June 30, 2027; provided, however, that specific sections of this MOU may have later effective dates as specified herein.
The Parties agree on a reopener during the term of this MOU to discuss the subject of City Hall and the Police Department being open five days per week. The parties agree that if the City requests to reopen negotiations, it will not propose to eliminate the 4/10 work schedule.
ARTICLE 2, RECOGNITION
This Memorandum of Understanding (“MOU”) is entered into with reference to the following facts:
A. The Teamsters, Local 1932 (Teamsters) is the recognized employee organization for employees it represents employed by the City within the General Unit (herein called "Employees") set forth In Exhibit B.
B. The Teamsters, Local 1932 (Teamsters) and the City have met and conferred in good faith on wages, hours, and other terms and conditions of employment for the employees in the bargaining unit represented by Teamsters and have reached agreements which are set forth in this MOU.
ARTICLE 3, FEDERAL AND STATE LAWS
It is understood and agreed that this MOU is subject to all present and future applicable Federal and State laws and regulations and the provisions hereof shall be effective and implemented only to the extent permitted by such laws and regulations. If any part of this MOU is in conflict or inconsistent with such applicable provisions of Federal or State laws or regulations, or otherwise held to be invalid or unenforceable by any tribunal of competent jurisdiction, such part or provisions shall be suspended and superseded by such applicable laws and regulations, and the remainder of this MOU shall not be affected thereby and shall remain in full force and effect.
ARTICLE 4, MAINTENANCE OF BENEFITS
The status of all existing benefits and conditions of employment now enjoyed by the employees in the Unit represented by Teamsters shall not be deemed to be affected by this MOU, except as specifically modified by provisions hereof or by actions taken in the implementation hereof. All matters within the scope of bargaining have been negotiated and agreed upon. The terms and conditions set forth in this MOU represent the full and complete understanding and commitment between the City and the Teamsters.
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COMPENSATION/OTHER PAY
ARTICLE 5, SALARIES
Effective the pay period which includes July 1, 2026, unit members shall receive a three and one half percent (3.5%) salary increase.
ARTICLE 6, SALARY ADVANCEMENT ELIGIBILITY
Employees shall be advanced one-step on the salary schedule effective on each employee’s anniversary date, provided the employee’s service has been continuous and they have at least a “meets expectations” or higher service rating on their most recent performance evaluation. Such consideration for a salary advancement shall only be given effective on each anniversary date until the employee reaches the top step of the range. Any unpaid leave of absence in excess of twenty (20) consecutive days will extend an employee’s anniversary date by the length of such leave.
ARTICLE 7, OVERTIME AND COMPENSATORY TIME
7.1 Overtime
Employees shall not work overtime unless authorized in advance to do so by the department head, or appropriate authorized supervisor.
Employees are eligible to receive overtime pay or bank compensatory time at the discretion of the Department Head or appropriate designee. Employees who work overtime may advise their Department Head whether their preference is to receive pay or compensatory time, but the Department Head has the ultimate discretion to make that decision. However, Department Heads must exercise that discretion in a manner that does not preclude the accrual of compensatory time off.
A supervisor qualified to perform the work may also sign up for overtime if a Teamsters employee is not available.
Employees will be permitted to trade overtime shifts with their colleagues.
Employees shall be compensated for overtime worked at a rate of 50% above the employee’s rate of pay for the work performed in excess of forty (40) hours per workweek. Paid leave counts as hours worked for purposes of calculating eligibility for overtime.
7.2 Compensatory Time
No employee shall accumulate compensatory time in excess of one hundred and ten (110) hours.
An employee who has accumulated the maximum amount of compensatory time shall not be eligible to bank compensatory time until the accumulation has been reduced to less than the maximum accumulation of one hundred and ten (110) hours and shall be paid out in the current pay period for overtime hours worked.
Employees wishing to use their accrued compensatory time off shall provide the City with reasonable notice. A request to use compensatory time off without reasonable notice may still be granted within the discretion of the supervisor or manager responsible for considering the request.
If reasonable notice is provided, the request will not be denied, unless it would be unduly disruptive to grant the request. Approval of compensatory time off shall not be unreasonably withheld.
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7.3 Overtime for Operations Specialists at the Palm Springs Airport This Article applies only to the classification of Operations Specialists working at the Palm Springs Airport. Should assigning overtime become necessary (as determined by a supervisor or manager) as a result of an employee in the classification requesting to use leave (e.g., vacation) or because the employee calls in as unable to work the shift (e.g., because they are sick) the following applies:
If an employee requests to use leave in advance (with notification of seven (7) days or greater) and the manager or supervisor determines that the shift would need to be backfilled, other Operations Specialists will have the opportunity to sign up for the shift on an overtime basis and the most senior of those who sign up for the shift (assuming that based on the determination of the manager or supervisor based on all of the facts and circumstances would not cause the employee to be too fatigued). If no Operations Specialist signs up for the shift, a supervisor, at the Operations Manager’s discretion, may sign up for the shift. If no Operations Specialist or supervisor signs up for the shift, the request for leave will be denied.
Attempts to fill a shift when an Operations Specialist calls off will be conducted in the following order by the supervisor:
A. If an employee in the classification of Operations Specialist calls off (e.g., with less than seven (7) days advance notification, calls in sick or is called for jury duty) and the manager or supervisor determines that the shift would need to be backfilled as time permits, an attempt will be made to fill the shift by placing phone calls to the off-duty Operations Specialists in the order of the greatest seniority to determine if they are able to work.
B. Additionally, supervisors may work this shift to ensure that adequate coverage for the shift is provided.
C. If the phone calls do not cause the shift to be covered and the supervisor cannot cover the shift, the shift will be offered to the Operations Specialists who were working the shift that preceded the shift for which the employee is calling off. If such an offer does not cover the shift, the City retains the right to direct the employee on the current or off-going shift to stay and cover the shift.
In addition, depending on when the City is notified that the employee who is supposed to work the shift will not be coming to work, the City may contact employees on the oncoming shift to come to work early to reduce fatigue on others and potentially split the shift.
ARTICLE 8, ACTING OUT OF CLASSIFICATION
On the second consecutive day that an employee is assigned to a higher classification ("acting out of class") the employee shall be entitled to additional compensation equal to the lowest step on the range of the higher classification which will provide an increase in pay of 5%, but not to exceed the top step of the classification for which the employee is performing out of class duties ("acting pay"). Such acting pay shall be prospective only, commencing on the third consecutive day the employee is assigned to the higher classification and continuing thereafter until the employee ceases being assigned to the higher classification..
Acting pay is reportable to CalPERS as special compensation for those who qualify as classic members as described by the Public Employees’ Pension Reform Act of 2013 – PEPRA as pursuant to Title 2 CCR, Section 571(a)(3) Temporary Upgrade Pay. However, CalPERS ultimately determines whether any form of compensation qualifies as special compensation. This
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pay is not reportable as special compensation for employees defined as “new members” under PEPRA.
ARTICLE 9, STANDBY, CALL BACK AND TRAINING PAY
9.1 Standby Pay
Whenever an employee is scheduled by the department for standby duty the employee shall be paid for two (2) hours per day for standby at the employee's regular hourly rate, not subject to overtime premium. If called back to work while on standby, there is no compensation for travel.
Dispatchers and Crime Scene Technicians who are under subpoena during non-working hours shall be paid for actual court time with a minimum of four (4) hours pay for each day’s appearance at the rate of time and one-half.
Employees on standby shall receive a cell phone from the City and will be required to respond to the call or text as quickly as possible. Upon responding, the employee will be instructed as to whether they are required to return to work and will be informed of the location to which they must respond.
Response time will generally be the employee’s normal commute time and any additional minimal time necessary to get ready to return to work. Standby lists shall be created monthly, when feasible, at least two weeks in advance of any standby shift. A supervisor qualified to perform the work regularly assigned to Teamsters may also be assigned to a standby shift and added to the standby list for the month. Employees will be permitted to trade stand-by shifts with their colleagues.
9.2 Call Back Pay
An employee called back to work while not on standby shall be paid both travel time (actual travel time up to a maximum of one hour) and a minimum of two (2) hours per incident, (from when the employee arrives at the work location) at one and one-half (1 1/2) times such employee's regular hourly rate.
Crime Scene Technician(s) called back to work while not on standby shall be paid both travel time (actual travel time up to a maximum of one hour) and a minimum of four (4) hours pay per incident, (from when the employee arrives at the work location) at one and one-half (1 1/2) times such employee's regular hourly rate.
9.3 Training Pay
City shall provide five percent (5%) training pay to employees required to train new employees or an employee in a new assignment. These employees are routinely and consistently assigned to train employees. An employee shall not receive training pay unless they are specifically asked by their supervisor to train another employee. Teamsters acknowledges and agrees that employees may ask their colleagues questions about performing their job and that does not entitle the employee to training pay and employees will not hold back from helping their colleagues with questions. Such training pay is for actual time spent training other employees. Training pay can only be provided in full-shift increments (minus any leave taken if applicable) where the employee has been assigned to train during their full day of work. Assistance provided to employees does not entitle the employee to training pay.
Training pay will be noted on the employee’s time card under “special pay” and may require a “Personnel Action Form” to be submitted, at the discretion of the City. The Supervisor/Manager of
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the department is responsible for approving the training pay for the employee. The employee shall not be paid training pay unless authorized in advance to do so by the department head, or appropriate authorized manager/supervisor.
The parties agree that to the extent permitted by law, Training pay is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(4) and 571.1(b)(3) Training Premium. However, CalPERS ultimately determines whether any form of compensation qualifies as special compensation.
ARTICLE 10, ADDITIONAL PAYS
10.1 Educational Incentive Pay
Employees will be eligible to receive an additional five percent (5%) Educational Incentive Pay for a Master's Degree from a college or university recognized as accredited by either the Council for Higher Education Accreditation (“CHEA”) or the U.S. Department of Education (“USDE”). The parties agree that completing a Master’s Degree enhances employees’ ability to do their job.
The parties agree that to the extent permitted by law, Educational Incentive Pay is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(2) and 571.1(b)(2) Educational Incentive Pay. However, CalPERS ultimately determines whether any form of compensation qualifies as special compensation.
10.2 Certification Pay
The City agrees to provide two and one half percent (2.5%) certification pay for the following:
Certification Pay
Building Inspectors Intl Code Council (ICC) Building Inspector Code Compliance Officers CACEO
Code Compliance Officers Intl Code Council (ICC) Property Maintenance & Housing Fleet Maintenance Technician III
& IV California Fire Mechanic
Fire Prevention Specialist Intl Code Council (ICC) Fire Inspector II Permit Center Technicians Intl Code Council (ICC) related to position Plans Examiners Intl Code Council (ICC) related to position Public Work Inspectors American Construction Inspection Association (ACIA) related to position
A program or system is in place to evaluate and approve acceptable courses. The parties agree that completing these certifications enhances employees’ ability to do their job.
The parties agree that to the extent permitted by law, Certification Pay is special compensation
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and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(2) and 571.1(b)(2) Educational Incentive Pay. However, CalPERS ultimately determines whether any form of compensation qualifies as special compensation.
10.3 Notary Pay
Employees in the classifications of Administrative Assistant and Permit Center Technician shall receive an additional five percent (5%) Notary Pay . Employees in the classifications of Administrative Assistant Specialist and Permit Center Technician hired on or after February 6, 2019 shall receive one hundred dollars ($100) per month for Notary Pay.
10.4 Bilingual Pay
Employees who are routinely and consistently assigned to positions requiring communication skills in languages other than English shall be provided with bilingual pay as set forth below. Employees whose assignment is modified to a position that does not routinely and consistently require communication skills in languages other than English shall not be eligible for bilingual pay In order to be eligible for Bilingual Pay, an employee must pass an examination (and as set forth below, must recertify) demonstrating fluency in listening, writing and speaking the desired second language.
Employees hired before February 6, 2019 are eligible to receive five percent (5%) of base salary in compensation for Bilingual Pay if their position is selected to receive Bilingual Pay and they pass the required examinations. Employees will be required to take both a speaking and listening and a writing bilingual proficiency examination. These employees shall receive two and one half percent (2.5%) for passing the speaking and listening portion of the bilingual proficiency exam and an additional two and one half percent (2.5%) for passing the writing portion of the bilingual proficiency exam for up to a maximum of five percent (5%) of base salary.
Employees hired on or after February 6, 2019 who become eligible for bilingual pay shall receive two hundred and fifty dollars ($250) per month for Bilingual Pay. Employees will be required to take both a speaking and listening and a writing bilingual proficiency examination. Employees shall receive one hundred and twenty-five dollars ($125) per month for passing the speaking and listening portion of the bilingual proficiency exam and an additional one hundred and twenty- five dollars ($125) per month for passing the writing portion of the bilingual proficiency exam for up to a maximum of two hundred and fifty dollars ($250) per month.
The examinations shall be developed and administered by the City to demonstrate fluency in writing, and speaking and listening the desired second language. All employees receiving bilingual pay must pass the prescribed examinations for each skill (one for speaking and listening and the other for writing) every three years to continue to receive bilingual pay for each skill. The City will notify employees when they are required to re-test. An employee who passes one of the tests but not the other, will still be eligible to receive their respective bilingual pay (2.5% or $125 per month for the skill passed. In addition, the employee may take a recertification examination after waiting at least three (3) months after taking the recertification examination to which the employee did not pass. If the employee does not pass that recertification examination, the employee shall not be permitted to take the recertification examination for that skill until their three-year cycle to recertify has passed. The City will notify employees when they are required to re-test.
If the employee passes one of the two examinations they shall receive the respective incentive pay (2.5% or $125 per month) for Bilingual Pay. If the employee does not pass either or both of
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those subsequent recertification examinations, the employee shall not be permitted to take the recertification examination(s) for that skill until their three-year cycle to recertify has passed. The Human Resources Department will coordinate the recertification examination for each employee receiving bilingual pay.
For any employees who receive Bilingual Pay, they must sign up to be present at and prepared to use their bilingual skills at one City Council meeting per year. On the day of the Council meeting for which the employee signs up, they shall adjust their work schedule that day by starting four hours later than their regular start time so that they can be present at the Council meeting to utilize their bilingual skills.
Sign language is included in the list of recognized languages.
The parties agree that to the extent permitted by law, Bilingual pay is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(4) and 571.1(b)(3) Bilingual Premium. However, CalPERS ultimately determines whether any form of compensation qualifies as special compensation.
ARTICLE 11, SUPPLEMENTAL INDUSTRIAL DISABILITY COMPENSATION Teamsters agrees that the City will pay the difference between benefits received from the Workers’ Compensation Act and full pay (base pay) not to exceed 90 working days. When Supplemental City Industrial Disability Compensation (SCIDC) ends, the employee may make a request in writing to the Payroll Office for leave time to be used to supplement the difference between the benefits received under the Workers’ Compensation Act and their regular pay.
Whenever an employee is disabled temporarily and is entitled to receive temporary disability indemnity benefit payments provided under the Workers’ Compensation Act, the employee shall receive SCIDC sufficient to pay to the employee a combined total amount equal to regular base pay for the period of temporary disability, but not to exceed a total period of ninety (90) working days for any one injury or all combined injuries within one calendar year. If an employee in this situation goes on a vacation while receiving SCIDC, the employee must use vacation leave and SCIDC will stop during the vacation. The SCIDC will continue upon the employee’s return from vacation.
ARTICLE 12, UNIFORM ALLOWANCE
City agrees to pay a monthly uniform allowance to each employee in the job classifications listed below, in the amounts indicated. For classifications who receive $85 per month, the uniform allowance is to compensate for both the acquisition and maintenance of uniforms. For classifications who receive $30 per month, the uniform allowance is to compensate for maintenance of uniforms.
Uniform Allowance
Animal Services Officer $85.00 Plans Examiner II $30.00 Building Inspector $30.00 Police Records Technician $85.00 Code Compliance Officer $30.00 Police Services Officer $85.00 Community Services Officer $85.00 Airport Operations Specialist $30.00
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Crime Scene Technician $30.00 Property Technician $30.00 Fire Prevention Specialists $85.00 Public Works Inspectors $30.00 Jail Transport Officers $85.00 Rangemaster $30.00
For employees who receive a uniform from the City, each department will determine the appropriate number of uniforms necessary for each classification.
This pay is only reportable to CalPERS as special compensation for those who qualify as classic members as described by the Public Employees’ Pension Reform Act of 2013 – PEPRA. This pay is not reportable as special compensation for employees defined as “new members” under PEPRA.
However, CalPERS ultimately determines whether any form of compensation qualifies as special compensation.
ARTICLE 13, TOOL REIMBURSEMENT
City agrees to reimburse employees for tools purchased to perform their job for employees in the Fleet Operations Division, the Facilities Maintenance Division, Maintenance Mechanics assigned to the Parks,
Industrial Technicians, Industrial Technician Lead and Airport Maintenance Technicians.
Employees must provide receipts for the purchased tools that must be related to the performance of their job. Employees in the Fleet Operations Division, the Facilities Maintenance Division, and Maintenance Mechanics assigned to the Parks may receive reimbursement up to fifteen hundred ($1,500) per calendar year. Receipts for tool reimbursement must be submitted within the calendar year in which the tools are purchased. The reimbursement will be made through each employee’s department accounts payable.
ARTICLE 14, MILEAGE REIMBURSEMENT
Teamsters and City agree that employees shall receive mileage reimbursement in accordance with existing City policy, at the prevailing IRS rate. Where extensive vehicle travel is required, a City vehicle may be provided instead.
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BENEFITS
ARTICLE 15, HEALTH AND WELFARE
15.1 Health Care Benefit – Medical, Dental and Vision
The City contracts with the California Public Employees’ Retirement System (CalPERS) for the provision of medical insurance in accordance with the provisions of the Public Employees’ Medical and Hospital Care Act (PEHMCA) per California Government Code section 22750 et seq. The medical care benefit that will be provided through a cafeteria plan in accordance with IRS Code section 125 and will include dental insurance and vision insurance as has been provided in the past.
15.2 City Health Care Benefit Contribution
The parties have agreed to a maximum City contribution for Single Party, Two-Party, and Family coverage for the combined benefits of health, dental, and vision insurance as follows:
For 2026 the Health Care Benefit Amount will be as shown in the table below:
Category Maximum Contribution
Employee Only $994/month
Employee + 1 $1,919/month
Family $2,602/month
The City will modify the employer contribution by a percentage (up to a maximum of five percent (5%)) for each benefit (medical, dental and vision) at each tier – single, two-party and family. Under no circumstances, can the City contribution received increase for each benefit by more than five percent (5%). For medical insurance the modification will be determined by evaluating the average of the modifications (increases or decreases) for all employee enrolled plans provided by CalPERS in the prior calendar year. Thus, if CalPERS adds a new Plan (or deletes a Plan so that it is not offered in the following year, or no one is enrolled) it will not be considered in the modification for medical insurance in the calendar year it is added or deleted. The amount provided by the City for medical insurance provided through CalPERS includes the CalPERS statutory minimum, which, for 2026, is $162 and for subsequent years is still undetermined.
For dental and vision insurance, the modification will be determined in the same manner as the medical plans by the modification (increase or decrease) to the currently provided dental and vision insurance. The amounts for dental and vision insurance cannot increase by more than five percent (5%) for each regardless of whether these benefits increase in cost by more than five percent (5%).
For dental and vision Insurance, the plans may change during the term of the MOU, but the benefits will be equivalent if they do.
The Teamsters acknowledges that the City’s agreement to pay up to five percent (5%) of the increases for health, dental and vision insurance is a valuable benefit. The Teamsters agrees that each year, once the increase in the costs of health, dental and vision is known (CalPERS generally publishes the increases for health insurance for the following calendar year in July), the amount that will be paid for by the City will be calculated based on the then current number of employees in the
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bargaining unit. The City will then inform the Teamsters as to what those increased costs will be so that the Teamsters is aware of how much more the City will be spending on these benefits in the following calendar year. The City will consider these increased costs in evaluating its positions in collective bargaining.
15.2.1 Employees Who Opt Out of the Health Care Benefit Contribution Or Who Choose a Plan Which Does Not Require The City To Make the Maximum Contribution Employees who choose to opt out of receiving the Heath Care Benefit Contribution (i.e., receiving any portion of the total City contribution for any of the three benefits – Medical, Dental and Vision) and who satisfy the Eligible Opt-Out Arrangement rules below shall receive one hundred and fifty dollars ($150) (as taxable wages) per pay period (24 pay periods per year).
Pursuant to the Affordable Care Act (ACA) Employer Mandate “affordability” determination, an Eligible Opt-Out Arrangement requires the following for employees who opt-out of employerprovided health coverage and receive cash in lieu:
1. Employee must provide reasonable evidence that the employee and each member of the employee’s expected tax family (individuals the employee expects to claim personal exemption deduction) have or will have minimum essential coverage (other than coverage in the individual market, whether or not obtained through Covered California) during the period of coverage to which the opt-out arrangement applies;
2. The opt-out payment may not be made if the employer knows or has reason to know that the employee or any other member of the employee’s expected tax family does not have or will not have the alternative coverage;
i. The evidence of alternative coverage must be provided every plan year to which the eligible opt-out arrangement applies; and
ii. The reasonable evidence will be an attestation signed by the employee, attesting to the above, and must be provided no earlier than a reasonable period of time before each plan year begins.
In the event an employee selects a health, dental and/or vision plan which in total does not require the City to make a maximum total contribution, the employee shall receive the remainder of the City total contribution (up to the maximum of $100 (as taxable wages) per pay period). In no event shall a positive balance exceed $100 per pay period or two hundred dollars per month (24 pay periods per year).
15.2.2 Domestic Partner Coverage
The City will follow the CalPERS domestic partner requirements. Domestic partners will only be eligible for coverage as a dependent on the employee’s health insurance if the employee and their domestic partner officially registered their domestic partnership with the State of California in accordance with California Family Code section 297 et seq.
15.3 Life Insurance and Accidental Death and Dismemberment Insurance The City agrees to provide term life insurance coverage of Fifty Thousand Dollars ($50,000) for each employee. The City also agrees to provide Fifty Thousand Dollars $50,000 accidental death and dismemberment (AD&D) coverage for each employee.
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15.4 Short Term Disability
Employees are required to enroll in the short-term disability insurance plan and pay for the benefit by making premium payments through a payroll deduction. There is a fourteen (14) day waiting period for the benefit.
15.5 Long Term Disability
The City agrees to provide long-term disability insurance coverage through any carrier of its choice as long as coverage remains the same or greater. If the City changes carriers it will let the Teamsters know and Teamsters has the right to negotiate over any identified effects of the decision.
ARTICLE 16, HEALTH INSURANCE FOR RETIREES
16.1 Retiree Health Insurance Benefits
Retiree medical insurance is provided through CalPERS pursuant to PEMHCA.
The City has two tiers (including three qualifying levels within Tier I) for the provision of retiree medical insurance., The provision of retiree medical insurance is provided by providing all retired annuitants (i.e., retirees under PEMHCA) a benefit equal to that received by covered employees (the CalPERS statutory minimum).
For employees, (as addressed above in Article 15) the provision of additional money for medical insurance (i.e., in addition to the statutory minimum) is provided through a cafeteria plan, which the parties have called the “Health Care Benefit Plan.” For Tier I retirees with at least twenty (20) years of continuous service with the City, in addition to the CalPERS statutory minimum, additional money for retiree medical insurance will be provided pursuant to a Health Reimbursement Account (HRA) which has been established by the City through a third party vendor who administers the Account.
The employees pay for their chosen retiree medical insurance through a deduction from their retirement payment from CalPERS. The third party vendor then disburses the below described HRA benefit to each retiree as the retiree directs. The benefits provided by the HRA are as follows:
A. Tier I – Level 1 – Retirees Who Were First Employed Before December 7, 2005 And Who Have At Least 25 Years of Continuous Service With the City:
These individuals will receive a dollar amount through the HRA which will equal the City’s contribution for medical insurance up to two-party coverage (i.e., a single party will only be provided single party coverage) as described above under the provision of retiree medical insurance (i.e., the employee’s maximum benefit is tied to the plan chosen by the employee at the time the employee leaves active service unless the employee chooses a less costly plan in retirement and then it is tied to that plan because the employee cannot be reimbursed for more than 100% of the cost of the plan) for employees minus the particular calendar year’s CalPERS statutory minimum amount. If an employee chooses a more costly plan as a retiree, they will have additional out-of-pocket medical expenses.
If an employee chooses a more costly health plan prior to retirement, they must have chosen the plan at least one year prior to retirement or the health plan used for determining the maximum benefit under the HRA will be the plan previously chosen.
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B. Tier I – Level 2 – Retirees Who Were First Employed Before December 7, 2005 And Who Have At Least 20 Years Of Continuous Service With the City:
These individuals will receive a dollar amount through the HRA which will equal seventyfive percent (75%) of the City’s contribution for medical insurance up to two-party coverage (i.e., a single party will only be provided single party coverage) as described above under the provision of retiree medical insurance (i.e., the employee’s maximum benefit is tied to the plan at the time the employee leaves active service unless the employee chooses a less costly plan in retirement and then it is tied to that plan because the employee cannot be reimbursed for more than 100% of the cost of the plan) for employees minus the particular calendar year’s CalPERS statutory minimum amount. If an employee chooses a more costly plan as a retiree, they will have additional out-ofpocket medical expenses.
If an employee chooses a more costly health plan prior to retirement, they must have chosen the plan at least one year prior to retirement or the health plan used for determining the maximum benefit under the HRA will be the plan previously chosen.
1. Service Credit for Health Insurance For Retirees in Tier 1 Employees in Tier 1 shall be eligible for two years of service credit for the purpose of being eligible for retiree health insurance (e.g., an employee with 18 years of continuous service will be eligible for the benefits available to those with 20 years of continuous service) if in the month of June the employee makes an irrevocable offer to retire (which will be immediately accepted by the City) by no earlier than ninety (90) days from the date of notice or later than December 31 of that same calendar year. The additional two (2) years of service credit will sunset on December 31, 2028.
C. Tier II – Employees First Hired on December 7, 2005 Or Later:
In addition to being provided the CalPERS statutory minimum for retiree medical insurance once retiring, these individuals, while employed, will receive one-hundred dollars ($100.00) per month (placed into a retiree health savings (RHS) account by the City. The City will pay the administrative costs of this account.
All Retirees will be required to comply with any of the requirements of CalPERS as provided by PEMHCA. This may include, but not be limited to, enrolling in Medicare when age appropriate and becoming eligible to receive Medicare. The City will not pay for the cost of Medicare enrollment, as it will continue to pay the CalPERS statutory minimum for all retired annuitants.
ARTICLE 17, RETIREMENT
17.1 Retirement Plan Retirement Formula
Employees (and not “new members as defined by the Public Employees’ Pension Reform Act of 2013 - PEPRA) hired prior to December 24, 2012 are covered by the 2.7% @ 55 formula provided for by the Public Employees’ Retirement Law at Government Code section 21354.5. These
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employees’ retirement will be calculated pursuant to the optional benefit (in the City’s contract with CalPERS) of single highest twelve month period.
Employees (and not “new members as defined by the Public Employees’ Pension Reform Act of 2013 - PEPRA) hired after December 24, 2012 are covered by the 2% @ 60 formula provided for by the Public Employees’ Retirement Law at Government Code section 21353.3. These employees’ retirement will be calculated per the three year average final compensation per Government Code 20037.
Employees who are defined as “new members” under the PEPRA, are covered by the 2% @ 62 formula provided for by the PEPRA at Government Code section 7522.20(a). These employees’ retirement will be calculated per the three year average final compensation as provided for by the PEPRA per Government Code section 7522.32(a).
17.2 Employee Contributions to the Retirement System
A. Employees subject to the 2.7% @ 55 Formula:
These employees shall pay their eight percent (8%) member contribution.
B. Employees subject to the 2% @ 60 Formula:
Employees subject to this formula pay the entire seven percent (7%) of compensation earnable towards the required CalPERS member contribution.
C. Employees subject to the 2% @ 62 Formula – “New Members” as defined by PEPRA:
These employees shall pay the statutorily mandated employee contribution rate of one-half of the total normal cost as determined by CalPERS in their annual valuation.
17.3 Adoption of IRS Code Section 414(h) (2) Resolution The City has adopted the CalPERS resolution in accordance with and as permitted by IRS Code section 414(h)(2) to ensure that the employees’ payment (i.e., “pick up” as that term is used in section 414(h)(2)) of their employee contribution is made on a pre-tax basis.
17.4 Optional Benefits
The City contracts with CalPERS for the following optional benefits:
A. Pre-retirement death benefits to continue after remarriage of survivor – Government Code section 21551
B. Death Benefit – Government Code section 21620
C. Post Retirement Survivor Allowance – Government Code sections 21624/26/28 and 21635 D. 1959 Survivor Benefit Level 4– Government Code section 21574. Employees pay the employee premium for this benefit.
E. Military Reallocation Credit - Government Code section 21024 F. Final Compensation Period One Year - Government Code section 20042 for classic members
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G. 2% Cost of Living Allowance - Government Code section 21329 H. Prior Service - Government Code section 20055
ARTICLE 18, EDUCATIONAL REIMBURSEMENT
Employees in good standing who hold regular appointments in the City Service shall be eligible for educational reimbursement. Courses must be from a college or university accredited by either the Council for Higher Education Accreditation (“CHEA”) or the U.S. Department of Education (“USDE”).
No employee shall receive, more than $1,500/fiscal year through the Educational Reimbursement Program.
ARTICLE 19, SAFETY SHOES
The City shall pay employees $175.00 per year (which will be paid $14.58 per month) for safety shoes to those positions that meet the general industry standard – (the current ATSM Standard) to those positions necessitating safety footwear protection. Employees are to wear these safety shoes at all times while performing usual and customary duties and failure to do so shall subject employees to potential disciplinary action. Additional requests for safety shoes must be approved by the department head or designee.
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WORK HOURS/LEAVE
ARTICLE 20, HOURS OF WORK, NORMAL WORK WEEK, AND SHIFT DIFFERENTIAL All employees shall be assigned to work a 4/10 work schedule; four consecutive workdays followed by three consecutive days off, with the following exception: employees in the classification of Dispatcher who work either a 3/12 or 4/10 work schedule. City Hall will remain closed on Fridays.
If an employee in Recreation or the Library is working a 4/10 schedule and the City desires to change the work schedule to a 5/8 work schedule, the City will request to meet and confer with the Teamsters who agrees will promptly meet and confer with the City.
Employees are required to take a meal period of at least thirty (30) minutes. The meal period cannot be taken to shorten an employee’s work day at the beginning or end of their shift.
Pursuant to the Fair Labor Standards Act (FLSA), employees shall have a fixed workweek that consists of a regular recurring period of 168 consecutive hours (seven 24 hour periods) which can begin and end on any day of the week and at any time of the day. The designated workweek for an employee may be changed only if the change is intended to be permanent and not designed to evade overtime requirements of the FLSA.
If an employee requests to flex their schedule within a workweek (e.g., if the employee works two (2) additional hours on a Monday, requests to work two (2) hours less on a Wednesday of that same week) the employee’s supervisor can approve such a request as long as the request is made in advance of the time the employee will flex.
20.1 Work Week
The normal work week for full-time employees is forty (40) hours during the seven (7) day FLSA workweek starting 12:01 a.m. Sunday and ending 12:00 midnight of the following Saturday.
20.2 Shift Differential Pay
All employees routinely and consistently scheduled to work a shift that begins on or after 8:00 p.m. or prior to 5:00 a.m. (i.e., other than a standard “daytime” shift) will receive an additional 5% as shift differential pay. Shift differential applies when an employee covers for an employee on a scheduled shift which begins on or after 8:00 p.m. or prior to 5:00 a.m.
The parties agree that to the extent permitted by law, Shift Differential Pay is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(4) and 571.1(b)(3) Shift Differential. However, CalPERS ultimately determines whether any form of compensation qualifies as special compensation.
20.3 Airport Minimum Staffing
For all shifts at the airport there must be two Operations Specialists on duty at all times. The approval of advanced requests for leave will take into consideration this minimum staffing agreement. While requests to use accrued leaves will be accommodated to grant them when the employee wants to use leave, this minimum staffing agreement must be satisfied to ensure the safety of the airport.
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If the Executive Director of the Palm Springs International Airport desires to change an employee’s schedule due to changes in flight schedules, the Teamsters agrees that it will meet with the City as soon as possible to address the issue.
ARTICLE 21, ATTENDANCE AND LEAVE
21.1 General Leave Definition
General leave is any approved absence with pay from regularly scheduled work for any purpose.
General leave shall substitute for either vacation or sick leave. Unless an employee is on a statutorily protected leave (such as FMLA/CFRA or PDL) an employee shall not be permitted to go on a leave without pay until they exhaust all accrued General Leave.
21.2 General Leave for Employees Who Are Re-employed Within Two Years Employees who are reemployed within two years due to a separation or layoff shall receive service credit (i.e., their prior service shall be counted in determining their accrual rate as set forth in Article
21.5) for the most recent leave commencing with the effective date of reemployment at the accrual rate they were receiving at the time of separation or layoff.
21.3 General Leave General Provisions
General leave must be approved by the department head. General leave shall be paid at the member's straight time hourly rate of pay and the employee shall still receive the additional pays they receive while in paid status. Employees may use General leave once it is earned.
21.4 Maximum Accrual and Minimum Use
Employees shall be able to accrue up to a maximum of five hundred forty (540) hours. The City will expedite leave requests submitted by employees who are at their maximum accrual.
Department heads are responsible for planning work schedules to allow each employee to take at least forty (40) consecutive hours of General Leave each calendar year if they request. Approval of General Leave shall not be unreasonably withheld.
21.5 Accrual Rates
General leave shall accrue and vest on the basis of the following schedule:
Years Of Service Hours Accrued & Vested For Each Full Month Worked 0 through 3 12
4 through 7 14
8 through 10 16
11 through 14 18
15 through 17 20
18 and over 20.67
Notification of Supervisor
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Employees are responsible for notifying their supervisor as early as possible prior to the start of a shift of any unplanned or non pre-approved absence or tardiness. Such notification must be provided directly to the supervisor or department designee. A text message or email will be sufficient notification if the department approves that method of communication for use of unplanned or non pre-approved absence or tardiness. In order to receive compensation while absent on general leave, the employee must comply with the notification requirements of that department and complete a leave request form upon return to work.
General Leave Cash-Out
By December 15 of each year, employees may make an irrevocable election to cash out up to the maximum number of hours of General Leave which they can accrue per year which will be earned in the following calendar year at the employee’s base rate of pay. In the following year, the employee can receive the cash for the annual leave they irrevocably elected to cash out in either two (2) separate increments of up to half their annual accrual cap (i.e., for those who accrue 20.67 hours per month - 248 hours per year, 124 hours each) or one (1) increment of up the maximum they can accrue in a year.
The employee would be paid one half of what they irrevocably elect to cash out hours on both the second pay day in July and the second pay day in November or the employee can elect to be paid their full amount they elected to cash out on the second pay day in November. However, if the employee’s General Leave balance is less than the amount the employee elected to cash out (in the prior calendar year) the employee will receive cash for the amount of leave the employee has accrued at the time of the cash out.
If an employee makes an irrevocable election to cash out General Leave in the following calendar year and uses General Leave in that subsequent year, the General Leave used will come from General Leave the employee had earned prior to January 1 of the year the employee has elected to cash out General Leave. This is to ensure that assuming an employee had a General Leave balance prior to January 1, the General Leave used will not result in a reduction in the amount of General Leave the employee will be eligible to cash out.
Disposition of Accrued and Vested General Leave Bank upon Termination Upon termination, all unpaid accrued and vested General Leave will be paid at the employee's current salary rate. All unpaid accrued and vested General Leave of deceased employees shall be paid to the estate of said deceased except as otherwise provided by law.
ARTICLE 22, HOLIDAYS
22.1 City Holidays
Employees shall be entitled to the following paid holidays if they were in paid status for the entire day the day before and the day after the holiday, (i.e., either the employee worked or was absent using paid leave for the entire day on such workdays):
New Year's Day January 1
Martin Luther King Day 3rd Monday in January
Presidents’ Day 3rd Monday in February
Memorial Day Last Monday in May
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Juneteenth June 19
Independence Day July 4
Labor Day 1st Monday in September
Indigenous Peoples’ Day Second Monday in October
Veterans’ Day November 11
Thanksgiving Day Fourth Thursday in November
Day after Thanksgiving Day after Fourth Thursday in November Christmas Eve December 24
Christmas Day December 25
One Additional Holiday earned into the Holiday Bank on January 1.
22.2 Hours Earned For Each Holiday
All full-time employees accrue ten (10) hours to their holiday leave bank for each observed holiday.
An employee who is regularly scheduled to work less than 40 hours per week shall receive a prorated number of hours of holiday leave. Part-time employees will accrue a holiday based on the following: 1.0 allocated FTE = 10 hours, .75 allocated FTE = 7.5 hours, .5 allocated FTE = 5.0 hours and any other allocated FTE percentage shall accrue a pro-rata number of hours based on a factor of one hour for each .1 allocated FTE.
22.3 How City Holidays Are Observed By Employees
For holidays occurring on a Friday or Saturday (i.e., years when July 4, Veterans’ Day, Christmas Eve, Christmas Day or New Year’s Day fall on a Friday or Saturday and every year for the day after Thanksgiving) they will not move to the prior open business day (e.g., the Thursday before or the Wednesday before Thanksgiving). These holiday hours will be placed in each employee’s holiday bank.
If Juneteenth, July 4, Veterans’ Day, Christmas Eve, Christmas Day or New Year’s Day fall on a Sunday, the holiday will be observed as a day off on the following Monday. If Christmas Eve falls on a Sunday, the hours will be placed in each employee’s holiday bank.
22.4 Working on Observed Holidays
If an employee is required by their supervisor to work on an observed holiday, 10 hours (pro-rated for part-time employees) will be credited to the employee’s holiday leave bank.
If an observed holiday occurs on a regularly scheduled workday and the employee is not required to work, the employee will be paid 10 hours (pro-rated for part-time employees) of holiday pay to create a full workweek.
For employees who are required to work on the actual day of a holiday, they shall receive time and one half for each hour worked on that day.
22.5 Holiday Bank
All holiday hours (i.e., whenever an employee does not take the day off on a holiday and earns time rather than the day off) shall be placed in a holiday bank for use by employees during the calendar year. Any hours in an employee’s holiday bank on the last pay day of the calendar year
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shall be paid to the employee. If an employee leaves City employment, any hours in the holiday bank at the time of termination will be paid to the employee.
Employees must request to use holiday leave just like they would request to use general leave.
Approval of holiday leave shall not be unreasonably withheld.
22.6 Holidays While on General Leave
If a holiday falls within an approved General Leave, the employee shall be paid for that day as a holiday and the employee’s General Leave shall not be reduced for that day.
ARTICLE 23, BEREAVEMENT LEAVE
Employees shall be granted three (3) scheduled workdays in the event of a death in the "immediate family" of an employee, regardless of travel requirements.
Employees who have been with the City for at least thirty (30) days before the leave commences shall receive additional leave up to two (2) days without pay, in any one (1) instance (which must be used within three (3) months from the date of death and which days do not need to be taken consecutively), for bereavement leave related to the death of an immediate family member.
Employees may use any accrued General Leave or compensatory time that is otherwise available to the employee for this purpose.
23.1 Immediate Family
“Immediate family” shall be defined as any relative by blood or marriage who is a member of the employee’s household, domestic partner or any parent, grandparent, step-parent, spouse, child, step-child, grandchild, sibling, of the employee, or any parent, grandparent, step-parent of the employee’s spouse regardless of residence.
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EMPLOYER/EMPLOYEE RELATIONS
ARTICLE 24, REASONABLE DRESS POLICIES
Teamsters agrees that is in both the City’s and employees’ best interest that employees are dressed professionally for the particular work they perform. Teamsters agrees that Department Heads can develop reasonable professional dress standards that may include a uniform for each of their departments. However, before any dress policies may be implemented, the City agrees that it will provide the proposed policy to Teamsters for its review and input.
24.1 Police Department Uniform Policies
Teamsters agrees that the Uniform Regulations, Specification Section, of the Police Department Manual shall apply to employees to extent that provisions do not conflict with this MOU or the City's personnel rules.
ARTICLE 25, CELLULAR PHONE POLICY
If the City Manager determines that an employee is eligible to receive a City cell phone, the employee shall be issued a City cell phone at the City’s expense.
ARTICLE 26, COMMERCIAL LICENSE REQUIREMENT
Certain positions as identified in the job descriptions shall require possession of a commercial driver's license with a “P” endorsement. For current employees promoted into positions requiring the endorsement, they shall have six (6) months to obtain the required endorsement. Failure to obtain the required endorsement shall subject the employee to disciplinary action.
ARTICLE 27, PROBATIONARY PERIODS
With the exception of the classification of Dispatcher, the probationary period for employees in the Teamsters bargaining unit is six (6) months. This applies to both new probation as well as promotional probation. For Dispatchers, the probationary period for both new and promotional probation is eighteen (18) months.
ARTICLE 28, TEAMSTERS RIGHTS AND RESPONSIBILITIES
A. Board Meetings
Teamsters may conduct Board Meetings once a month during the weekday, not to exceed two (2) hours (meeting to include lunch break).
B. Teamsters Stewards
The City will provide a bank of one hundred twenty (120) hours per year to be allocated by Teamsters among the stewards on the Teamsters Board of Stewards to carry out stewards' functions under this MOU. A steward who intends to use any part of the hours bank shall obtain the prior permission of the supervisor as well as the Teamsters Board and such permission shall not be unreasonably withheld. The Teamsters President shall be personally responsible for notifying the City's Human Resources Department of the use of such hours. The use of the banked time must be approved by
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the employee’s immediate supervisor and the City agrees that the use of the time will not be unreasonably denied. Teamsters agrees that it will provide a statement at the City’s request at least twice a year regarding the use of such time. The statement will be provided within one calendar week of the request.
C. Voluntary PAC Contributions
Teamsters members may voluntarily authorize recurrent contributions to the PEAPS Political Action Committee (PAC) by completing and submitting the deduction information on a form furnished by the Teamsters. The City will have the contribution deducted from the employee’s paycheck and forward the contribution to the Teamsters.
D. Teamsters Leave Bank
In addition to the bank of Stewards hours set forth in Article 29(A) above, in the first pay period of April the City will deduct two (2) hours from the vacation bank of each unit member with at least ten (10) hours of accrued vacation. No hours will be taken from employees with less than 3 years on with the City.
These hours will be placed in a separate bank to be used as directed by the Teamsters ’s Board for use by Teamsters Officers or members. The Teamsters President will be responsible for notifying the City’s Director of Human Resources of the use of such hours when those hours are used. The use of the banked time must be approved by the employee’s immediate supervisor after receiving written approval from the Teamsters Board. The written approval must be attached to the employee’s time card. The City agrees that the use of the time will not be unreasonably denied.
If any of the hours in the bank have not been used by the time the two-hour deduction will occur in April, no hours will be deducted until the remaining hours have been used. Once all hours have been used, the two vacation hours (per unit member) will be deducted and placed into the bank in the next pay period.
E. Teamsters Informational Bulletin Boards
1. Space shall be provided on City bulletin boards at their present locations for Teamsters posting of notices and bulletins of the following types:
a. Notices of Teamsters recreational, social affairs, and related Teamsters business news;
b. Notices of Teamsters elections and such pertinent campaign material as is appropriate under Teamsters policy;
c. Notices of Teamsters appointments and results of Teamsters elections; d. Notices of Teamsters meetings;
e. Teamsters constitution, by-laws, and proposed amendments thereto; and f. Such other notices as may be mutually agreed upon by the Teamsters and the Director of Human Resources.
2. The City will provide either space on existing bulletin boards or will provide space to put
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up a bulletin in the following facilities: the Airport, City Hall, Demuth Community Center, James O. Jessie Desert Highland Unity Center; Leisure Center, Library, Police Department, and City Yard which will be clearly marked as space available for Teamsters, Local 1932 or up to a 4 foot by 4 foot board in the area of the existing boards.
The location and size will be mutually agreed upon by the department head and Teamsters.
3. The material posted on a bulletin board is neither official City business nor endorsed by the City and must not contain anything that would identify it as such. Teamsters shall not knowingly post any false or misleading statement. In addition, no obscene or personal attacks on City management or other persons shall be placed on any bulletin board. In the event such material is posted, the City representative will so inform the Teamsters representative, stating the basis for the objection, and such material shall be removed from the bulletin board immediately.
ARTICLE 29, QUARTERLY MEETINGS
Employees may attend up to four Teamsters meetings per fiscal year (once a quarter) from 11:30 a.m. - 1:30 p.m. which shall include their lunch period. Employees are required to inform their supervisors of such meetings in advance. Supervisors have discretion to deny attendance to ensure that work locations are adequately covered if necessary. However, that discretion will be exercised reasonably.
ARTICLE 30, GRIEVANCE PROCEDURE
30.1 Definition of Grievance
A. A “Grievance” is a dispute of one or more employees or a dispute between one or more employees involving the interpretation, application or enforcement of the provisions of the MOU, or of the Personnel Rules and Regulations that are within the statutory scope of representation, and for which there is no specific method of review provided by federal, State or local law. A grievance may also be filed by the Teamsters.
B. A grievance is also a claim by an employee that a letter of reprimand was issued to them without legitimate cause.
C. Reviews of allocations or reallocations of positions as described Personnel Rule 4.3.3 or reviews of examination ratings as described Personnel Rule 7.7 are excluded from the grievance procedure. Allegations of harassment, discrimination or retaliation are also excluded from the grievance procedure as they are addressed by a separate procedure.
D. Release or lay-off of employees during an initial probationary period after hire, reinstatement, or reemployment is not subject to the grievance procedure.
30.2 Time Limits and Waivers
A. Working Days - For purposes of the Grievance Procedure, “days" are defined as the period from 8 a.m. to 6 p.m. City Hall working days, currently Monday-Thursday, excluding holidays.
B. Initiation - An employee must initiate the grievance within fifteen (15) working days of the occurrence of the event giving rise to the grievance or within fifteen (15) working days after the grievant should, with reasonable diligence, have had knowledge of such occurrence, whichever is later.
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C. Management Reply - Failure by management to reply to the employee's grievance within the time limits specified under the grievance procedure shall automatically grant the employee the right to process the grievance to the next level of review.
D. Failure to Submit to Next Level - If an employee fails to submit from one level to the next level within the time limits and in the manner provided under the grievance procedure, the grievance shall not be subject to further consideration and will be deemed resolved.
E. Waiver by Mutual Agreement - Any level of review or any time limits established in the procedure may be waived or extended by mutual agreement between the employee and management, which must be confirmed in writing.
30.3 Informal Resolution
A. The responsibility of an employee with a grievance is to promptly inform and discuss the grievance with the department supervisor or designee in order to, in good faith, endeavor to resolve the matter expeditiously and informally. If the grievance is filed by the Teamsters, it does not need to follow the informal resolution process. It can file a written grievance per Article 31.4 with a supervisor who works in the department to which the grievance relates.
B. If such informal discussion does not resolve the grievance to the employee’s satisfaction, such employee may file a formal grievance in accordance with the procedure set forth in this section.
30.4 Procedure
A. The employee shall submit the grievance in writing, with signature and date, and submit it to their immediate supervisor within fifteen (15) working days of the initial commencement of the occurrence being grieved. The supervisor shall further consider and discuss the grievance with the employee and such employee’s designated representative as deemed appropriate, and shall, within fifteen (15) working days of having received the written grievance, submit a response thereto in writing to the employee and the employee’s representative, if applicable.
B. If the written response of the immediate supervisor does not result in a resolution of the grievance, the employee may further submit the grievance, by presenting a written request, with date and signature, to the employee’s department head within seven (7) working days of the employee’s receipt of the supervisor’s response. The department head may investigate the grievance and may set a meeting with the employee, employee’s designated representative, and other persons as deemed appropriate to consider the grievance. Within thirty (30) working days of receipt of the grievance by the department head, the department head shall submit a response to the grievance to the employee and employee’s representative, if applicable.
C. If the response by the department director, does not result in a resolution of the grievance, the employee may further submit the grievance, by presenting a written request, with date and signature to the Human Resources Director, for submission to the City Manager, within seven (7) working days of the employee’s receipt of the department head’s response. The City Manager or designated representative, may set a meeting with the employee, employee’s designated representative, and other persons as deemed appropriate, to consider the grievance. Within thirty (30) working days of receipt of the grievance the City Manager or designated representative shall submit a response to the employee and
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employee’s representative, if applicable. The decision of the City Manager is final and binding.
D. Other than remedies provided by law, this grievance procedure is the sole and exclusive method for alleging a violation, misinterpretation or misapplication of any provision of this MOU or Personnel Rules.
ARTICLE 31, DISCIPLINE
The disciplinary appeals process is as follows:
Although probationary employees may be rejected from probation for any lawful reason, once an employee passes their probationary period, they shall only be subjected to discipline resulting in the loss of pay (defined as termination, demotion, suspension, or reduction in pay) if the City can support its position by a preponderance of the evidence. Such disciplinary action will be subject to the pre-action process described in paragraph A below and the disciplinary appeal procedure in paragraph B below.
Written reprimands and counseling memos are not subject to the pre-action process and may not be appealed. However, an employee may submit a written response within 30 calendar days of receipt of any such documents. The employee’s response shall be attached to the document in the employee’s personnel file.
A. Pre-Action Due Process for Discipline Resulting in Loss of Pay (Termination, Demotion, Suspension, Reduction in Pay)
1. Prior to being subject to any discipline that results in the loss of pay, an employee will first be served with a notice of intent to discipline by their supervisor, manager or department head. This document will set forth the grounds for discipline, the facts supporting the grounds and all evidence to which the employee is entitled by law. The notice of intent to discipline will also advise the employee of any prior discipline which the City representative issuing the notice believes is relevant to the current discipline. In addition, the notice of intent will advise the employee of their right to respond to the proposed discipline either in writing or orally at a meeting. If the employee does not respond within the time limits, the discipline will be imposed.
2. If the employee chooses to respond in writing, they must insure their response is received by the representative who issued the notice of intent to discipline within seven (7) calendar days of receiving the notice of intent to discipline. If the employee wishes to respond orally, they must call or write the City representative who issued the notice of intent to discipline within seven (7) calendar days of receiving the notice of intent to discipline informing the representative that they wish to have an oral response. The City representative will advise the employee when the meeting (known as a “Skelly process”) will take place.
3. During the Skelly process (assuming the employee wants to respond orally) the employee has the right to be represented by a representative of their choice. Participating in a Skelly process is an option to the employee who is the subject of discipline. The employee may waive the Skelly process and proceed with their appeal. It is an opportunity
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for the employee and/or their representative to respond to the notice of intent to discipline.
4. The City representative who will hear the response may not be the person who issued the notice of intent to discipline. The decision will either be to impose the proposed discipline, impose no discipline or to impose a lesser discipline. The City representative hearing the response shall not have authority to impose discipline that is greater than that which was originally proposed.
5. If the discipline is imposed or if it is recommended to be reduced but there is still some discipline imposed, the City shall issue a notice of said discipline. Like the notice of intent, the notice of discipline shall set forth the grounds, and facts supporting the discipline as well as any prior discipline relied on by the City representative in imposing the discipline.
The notice of discipline will also set forth the employee’s appeal rights advising the employee that if they wish to appeal the discipline, they must do so in writing by serving a notice of appeal to the Human Resources Director within ten (10) calendar days.
6. The Notice of Discipline will set forth the effective date of the discipline.
B. Appeals Procedure
1. If an appeal of a dismissal, suspension, demotion or reduction in salary is filed with the Director of Human Resources within ten (10) days of receipt of a written notice of discipline, a hearing officer shall hear the appeal.
2. The City and the employee or their representative may agree on the hearing officer. If they cannot agree, the hearing officer shall be chosen from a panel of seven (7) hearing officers from a list provided State Mediation and Conciliation Service. The parties shall alternately strike names until one hearing officer remains. The parties shall flip a coin with the winner of the coin flip getting to choose whether to strike the first name or the second name. Names will be struck until the hearing officer is selected.
3. The hearing officer shall submit an advisory decision setting forth their findings, conclusions, and recommendations to the City Council.
C. Hearings
1. The hearing shall commence no more than ninety (90) days from the date of the filing of the appeal provided that the parties may agree to a longer period to commence the hearing.
2. All disciplinary hearings shall be closed to the public unless the affected employee requests that the hearing be open to the public.
3. The hearing need not be conducted in accordance with technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which reasonable persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rule, which might make improper admission of such evidence over objection in civil actions. Hearsay evidence may be used for the purpose of supplementing or explaining any direct evidence but shall not be sufficient in itself to support a finding unless it would be admissible over objection in civil actions. The rules of privilege shall be effective to the same extent that they are now or hereafter may be recognized in civil and criminal actions, and irrelevant and unduly repetitious evidence shall be excluded. The hearing
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officer shall not be bound by technical rules of evidence. The hearing officer shall rule on the admission and exclusion of evidence.
4. Each party shall have these rights: to be represented by legal counsel or other person of their choice; to call and examine witnesses; to introduce evidence; to cross-examine opposing witnesses; to impeach any witness regardless of which party first called him/her to testify; and to rebut the evidence against him/her. If the employee appealing the discipline does not testify on her/his own behalf, they may be called and examined as if under cross-examination. Oral evidence shall be taken only on oath or affirmation. A court reporter will be engaged to record the hearing. The cost of the reporter will be paid for by the City. However, if the employee wants to order a transcript it will be at their cost.
The cost of the hearing officer will be paid for by the City.
5. The hearing shall proceed in the following order, unless the hearing otherwise directs:
a. Opening statements shall be permitted with the City proceeding first. b. The City shall proceed first in the hearing. If witnesses are called, the opposing party shall have the right to cross-examine the witnesses on any matter relevant to the issues, even though that matter was not covered on direct examination. c. The parties may then, in order, respectively offer rebutting evidence only, unless the hearing officer for good reason permits them to offer evidence upon their original case.
d. Closing arguments and written briefs shall be permitted. e. The hearing officer shall determine the relevancy, weight, and credibility of testimony and evidence. They shall base their findings on the preponderance of evidence.
During the examination of a witness, all other witnesses, except the parties, shall be excluded from the hearing unless the hearing officer, for good cause, otherwise directs. The hearing officer, prior to or during a hearing, may grant a continuance for any reason they believe to be important to reaching a fair and proper decision. f. The hearing officer may recommend sustaining, rejecting or modifying the disciplinary action.
6. The hearing officer's findings, conclusion and recommendations shall be filed with the Director of Human Resources, who will forward them to the City Council. The City Council, in its sole discretion, may hear limited oral arguments and/or request written statements from either party on the hearing officer’s advisory decision. The City Council shall inform the employee appealing their discipline of its decision regarding the appeal within thirty (30) days of the receipt of the hearing officer's report. However, the City Council may extend the time to issue its decision beyond the thirty (30) day period if it believes it is necessary. The decision of the City Council regarding the appeal shall be the final step in the administrative appeal process. However, any disciplinary action is deemed final as of the effective date. Copies of the City Council's decision, including the hearing officer's report shall be filed where appropriate, including the employee's personnel file. The City Council’s decision is subject to review by a superior court pursuant to Code of Civil Procedure Section 1094.6.
7. Subpoenas and subpoenas duces tecum pertaining to the hearing shall be issued at the request of either party, not less than ten (10) days prior to the commencement of the
S – Page 816 of 1386
hearing; after commencement, subpoenas shall be issued only at the discretion of the hearing officer.
8. The time limits specified at any step in this procedure may be extended or reduced by written agreement of the employee or their representative and the representative for the City.
ARTICLE 32, NO STRIKES, WORK STOPPAGES OR LOCKOUTS
In consideration of the mutual desire of the parties to promote and ensure harmonious relations, the City agrees that there shall be no lockout or the equivalent of employees, and Teamsters and the employees agree that there shall be no strike or other concerted action resulting in the withholding of service by the employees during the term of this MOU. In the event of a work action by the employees, Teamsters shall direct the employees to return to work. It is mutually understood and agreed that the City has the absolute right to impose discipline and, in that regard, shall have the right to take disciplinary action, including discharge, against any employee who participates in any manner in any strike or slowdown, withholding of services, picketing in support of a strike or other concerted action while scheduled to work.
The curtailing of operations by the City in whole or part for operational or economic reasons shall not be construed as a lockout. If the City does not have work for an employee due to the nature of the job (e.g., Cogen employees and those who work at the pool when the pool is closed) such employees will be assigned to perform other tasks within their abilities and they must perform the assigned work to be paid. The provisions of this subsection shall not detract in any way from any restrictions imposed by law on strikes and other types of work stoppages by public employees.
ARTICLE 33, CONTINUANCE OF MEMBERSHIP
All employees who are members of Teamsters shall continue and maintain their membership in Teamsters for the duration of this MOU, except that any employee who is or becomes a member of Teamsters may, during the period of June 16 through June 30, 2027, withdraw their membership in Teamsters by notifying the City and Teamsters in writing of such withdrawal and that after such withdrawal said employee will no longer be required to remain a member of Teamsters.
Teamsters agrees to enforce this provision and to indemnify, defend, and hold the City of Palm Springs, and its employees harmless from any claims, demands, expenses, losses, liabilities, and/or damages arising from the operation of this Article. Provided further, however, that the City reserves the right to file suit in the Superior Court of the State of California for Riverside County for the purpose of seeking declaratory relief as to whether or not this Section is legal and valid under the laws of the State of California, and if said Section is declared invalid or unlawful, it shall be of no force nor effect.
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APPENDIX A – DRUG AND ALCOHOL POLICY
The parties have a vital mutual interest in maintaining safe, healthful and efficient working conditions. Being under the influence of a drug or alcohol on the job may pose serious safety and health risks not only to the user but also to co-workers and the citizens of Palm Springs. The possession, use or sale of an illegal drug, marijuana or of alcohol on the job also poses unacceptable risks for safe, healthful and efficient operations. "On the job" means while on City premises, at work locations, or while on duty or being compensated on "standby".
Teamsters, City, and employees recognize that their future is dependent on the physical and psychological well-being of all employees. Teamsters, City, and employees mutually acknowledge that a drug and alcohol-free work environment benefits employees and citizens and agree to comply with this policy at such time as a mutually agreed upon employee assistance program is in place.
The purpose of this article is to define the City's drug and alcohol policy as well as the possible consequences of policy violation.
Section 1
Possession, sale, use or being under the influence of drugs or alcohol while on the job is strictly prohibited.
Section 2
When reasonable suspicion exists, the City may require an employee to submit to a substance screening. The employee will be given the option to select a blood test or urinalysis.
Reasonable suspicion is cause based upon objective facts sufficient to lead a reasonably prudent supervisor to suspect that an employee is under the influence of drugs or alcohol so that the employee's ability to perform the functions of the job is impaired or so that the employee's ability to perform their job safely is reduced.
Section 3
Any manager or supervisor requesting that an employee submit to a substance screening shall document in writing the facts constituting reasonable suspicion and shall give the employee a copy.
This report must advise the employee of their right to representation. Such member shall be given an opportunity to provide additional facts. An employee who is then ordered to submit to a substance abuse screening may request to be represented. Because time is of the essence in drug screening, a representative must be available within thirty (30) minutes or the employee will then be ordered to submit to a substance screening.
Any employee who refuses to submit to a substance screening may be considered insubordinate and shall be subject to disciplinary action up to and including termination.
Section 4
The supervisor, or designee, shall transport the suspected employee to the testing facility. Testing shall occur on City time and be paid for by the City. The facility used for testing shall be certified by the National Institute of Drug Abuse and comply with established guidelines for “chain of
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custody” to insure that identity and integrity of the sample is preserved throughout the collecting, shipping, testing and storage process.
Section 5
Any positive test for alcohol or drugs will be confirmed by a scientifically sound method. Any employee who tests positive on a confirmatory test will be given the opportunity to discuss the results with a physician. The employee should be prepared at that time to show proof of any valid medical prescription for any detected substance or to otherwise explain, if they so choose, a positive test result.
Section 6
While use of medically prescribed medications and drugs is not per se a violation of this policy, this policy shall establish that no employee shall operate a City vehicle or dangerous machinery or equipment while taking any kind of medication or drugs which are clearly marked that they may cause significant drowsiness or impair an employee’s performance. Such member shall notify their supervisor, before beginning work, when taking such medications or drugs. In the event there is a question regarding such member's ability to safely and effectively perform assigned duties while using such medications or drugs, clearance from a physician designated by the City may be required. The City reserves the right to send such employee home on sick leave under these circumstances.
Section 7
Employees with substance abuse problems are encouraged to participate voluntarily in the Citysponsored Employee Assistance Program (EAP). Assistance through the EAP may be sought by an employee with complete confidentiality and without adverse consequences to their employment.
Employees should be aware, however, that a request for assistance through the EAP will not insulate such employee from disciplinary action already contemplated.
Depending upon the facts surrounding the reasonable suspicion determination, positive test result, and/or other violation of this policy or other City/department rules and regulations, City will refer such employee to the EAP. Such referral shall be made available to the employee as an alternative to disciplinary action. Referral would be subject to agreement by the employee to enroll, participate in and successfully complete rehabilitation and/or counseling program and other terms and conditions in a "Last Chance Agreement".
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APPENDIX B – Represented Classifications
Account Clerk I
Account Specialist I
Account Specialist II
Administrative Assistant
Airport Operations Aide
Airport Operations Specialist I
Airport Operations Specialist II
Animal Services Officer
Building Inspector
Building Inspector II
Code Compliance Officer
Cogeneration Technician, Senior
Community Service Officer
Crime Analyst
Crime Scene Technician
Dispatcher
Executive Services Assistant
Fire Prevention Specialist
GIS Technician
Housing Program Assistant
Human Resources Technician
Industrial Technician
Industrial Technician, Lead
Information Technology Technician
Library Assistant
Library Assistant, Senior
Library Page
Lifeguard
Lifeguard Trainee
Lifeguard, Lead
Maintenance Electrician
Maintenance Mechanic I
Maintenance Mechanic, Lead
Maintenance Mechanic, Senior
Maintenance Technician I
Maintenance Technician II
Maintenance Technician, Senior
Maintenance Technician (HVAC)
Maintenance Worker I
Maintenance Worker, Lead
Park Ranger
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Permit Center Technician
Planning Technician
Plans Examiner
Plans Examiner II
Plans Examiner Trainee
Police Records Technician
Police Services Officer
Police Trainee
Professional Standards Coordinator
Program Coordinator
Property Technician
Public Works Inspector
Recreation Program Aide
Recreation Program Assistant
Street/Traffic Maintenance Worker
Street/Traffic Maintenance Worker, Lead
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TEAMSTERS, LOCAL 1932
Date:
By: _
Teamsters Representative (Print) Signature
CITY OF PALM SPRINGS
Date:
By: By:
City Manager Labor Attorney
Attest:
By: By:
City Clerk Director of Human Resources
Approved to form:
By:
City Attorney
Council Approval:
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ATTACHMENT C
General Unit
Salary and Classification Schedule
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SALARY AND CLASSIFICATION
FY 2026-27
GENERAL UNIT
SCHEDULE
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GENERAL UNIT
Classifications
FY 2026-27
Position Title Table Range
Account Clerk I G 28
Account Clerk II G 31
Account Specialist I G 35
Account Specialist II G 39
Administrative Assistant G 33
Airport Operations Aide G 34
Airport Operations Specialist I G 44
Airport Operations Specialist II G 46
Animal Services Officer G 36
Building Inspector I G 45
Building Inspector II G 47
Code Compliance Officer G 41
Cogeneration Technician, Senior G 51
Commercial Vehicle Operator G 32
Community Service Officer G 36
Crime Analyst G 41
Crime Scene Technician G 44
Custodian G 25
Dispatcher G 40
Executive Services Assistant G 28
Fire Prevention Specialist G 42
Housing Program Assistant G 39
Human Resources Technician G 37
Industrial Technician G 45
Industrial Technician, Lead G 48
Information Technology Technician G 46
Library Assistant G 25
Library Assistant, Senior G 29
Lifeguard G 20
Lifeguard Trainee G 19
Lifeguard, Lead G 23
Revised June 24, 2026
Effective June 21, 2026
S – Page 825 of 1386
GENERAL UNIT
Classifications
FY 2026-27
Position Title Table Range
Maintenance Electrician G 45
Maintenance Coordinator G 41
Maintenance Mechanic I G 35
Maintenance Mechanic, Lead G 38
Maintenance Mechanic, Senior G 45
Maintenance Technician I G 35
Maintenance Technician II G 39
Maintenance Technician (HVAC) G 45
Maintenance Technician, Senior G 45
Maintenance Worker I G 28
Maintenance Worker, Lead G 38
Park Ranger G 24
Permit Center Technician G 43
Planning Technician G 41
Plans Examiner G 47
Plans Examiner Trainee G 45
Plans Examiner II G 54
Police Records Technician G 36
Police Services Officer G 30
Police Trainee G 40
Professional Standards Coordinator G 38
Program Coordinator G 35
Property Technician G 37
Public Works Inspector G 46
Recreation Program Assistant G 21
Street/Traffic Maintenance Worker G 31
Street/Traffic Maintenance Worker, Lead G 38
TOTAL CLASSIFICATIONS FOR GENERAL UNIT 58
Revised June 24, 2026
Effective June 21, 2026
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GENERAL UNIT
Certification Key
FY 2026-27
Tier I Tier 2
Bilingual 5.0% $250
Certification (per MOU )
Master's Degree
Notary 5.0% $100
Revised June 24, 2026
Effective June 21, 2026
2.5%
The premium pays above of additional compensation are pays which are reportable as special compensation to the extent allowed by Title 2, Section 571 of the California Code of Regulations.
Education or certifications required to meet job requirements are not applicable to receive additional premium pay, unless otherwise specified by MOU.
Wages on the following tables are paid on a bi-weekly basis; other amounts, such as hourly and annual, are provided for comparison. Values are calculated and converted from monthly rate.
All appointments will be made in compliance with California minimum wage laws.
5.0%
Type
Premium
S – Page 827 of 1386
Scale Code Step
Code
Hourly
Rate
Monthly
Rate
Annual Rate Scale
Code
Step
Code
Hourly
Rate
Monthly
Rate
Annual
Rate
GU016 1 $ 18.94 $ 3,283 39,396 $ GU017 1 $ 19.40 $ 3,363 40,356 $ GU016 2 $ 19.86 $ 3,443 41,316 $ GU017 2 $ 20.38 $ 3,533 42,396 $ GU016 3 $ 20.88 $ 3,620 43,440 $ GU017 3 $ 21.40 $ 3,710 44,520 $ GU016 4 $ 21.96 $ 3,806 45,672 $ GU017 4 $ 22.52 $ 3,904 46,848 $ GU016 5 $ 23.05 $ 3,996 47,952 $ GU017 5 $ 23.64 $ 4,098 49,176 $ GU016 6 $ 24.22 $ 4,198 50,376 $ GU017 6 $ 24.86 $ 4,309 51,708 $ GU016 7 $ 25.45 $ 4,412 52,944 $ GU017 7 $ 26.11 $ 4,525 54,300 $ GU018 1 $ 19.86 $ 3,443 41,316 $ GU019 1 $ 20.38 $ 3,533 42,396 $ GU018 2 $ 20.88 $ 3,620 43,440 $ GU019 2 $ 21.40 $ 3,710 44,520 $ GU018 3 $ 21.96 $ 3,806 45,672 $ GU019 3 $ 22.52 $ 3,904 46,848 $ GU018 4 $ 23.05 $ 3,996 47,952 $ GU019 4 $ 23.64 $ 4,098 49,176 $ GU018 5 $ 24.22 $ 4,198 50,376 $ GU019 5 $ 24.86 $ 4,309 51,708 $ GU018 6 $ 25.45 $ 4,412 52,944 $ GU019 6 $ 26.11 $ 4,525 54,300 $ GU018 7 $ 26.76 $ 4,639 55,668 $ GU019 7 $ 27.43 $ 4,754 57,048 $ GU020 1 $ 20.88 $ 3,620 43,440 $ GU021 1 $ 21.40 $ 3,710 44,520 $ GU020 2 $ 21.96 $ 3,806 45,672 $ GU021 2 $ 22.52 $ 3,904 46,848 $ GU020 3 $ 23.05 $ 3,996 47,952 $ GU021 3 $ 23.64 $ 4,098 49,176 $ GU020 4 $ 24.22 $ 4,198 50,376 $ GU021 4 $ 24.86 $ 4,309 51,708 $ GU020 5 $ 25.45 $ 4,412 52,944 $ GU021 5 $ 26.11 $ 4,525 54,300 $ GU020 6 $ 26.76 $ 4,639 55,668 $ GU021 6 $ 27.43 $ 4,754 57,048 $ GU020 7 $ 28.12 $ 4,874 58,488 $ GU021 7 $ 28.82 $ 4,995 59,940 $ GU022 1 $ 21.96 $ 3,806 45,672 $ GU023 1 $ 22.52 $ 3,904 46,848 $ GU022 2 $ 23.05 $ 3,996 47,952 $ GU023 2 $ 23.64 $ 4,098 49,176 $ GU022 3 $ 24.22 $ 4,198 50,376 $ GU023 3 $ 24.86 $ 4,309 51,708 $ GU022 4 $ 25.45 $ 4,412 52,944 $ GU023 4 $ 26.11 $ 4,525 54,300 $ GU022 5 $ 26.76 $ 4,639 55,668 $ GU023 5 $ 27.43 $ 4,754 57,048 $ GU022 6 $ 28.12 $ 4,874 58,488 $ GU023 6 $ 28.82 $ 4,995 59,940 $ GU022 7 $ 29.52 $ 5,116 61,392 $ GU023 7 $ 30.29 $ 5,250 63,000 $ GU024 1 $ 23.05 $ 3,996 47,952 $ GU025 1 $ 23.64 $ 4,098 49,176 $ GU024 2 $ 24.22 $ 4,198 50,376 $ GU025 2 $ 24.86 $ 4,309 51,708 $ GU024 3 $ 25.45 $ 4,412 52,944 $ GU025 3 $ 26.11 $ 4,525 54,300 $ GU024 4 $ 26.76 $ 4,639 55,668 $ GU025 4 $ 27.43 $ 4,754 57,048 $ GU024 5 $ 28.12 $ 4,874 58,488 $ GU025 5 $ 28.82 $ 4,995 59,940 $ GU024 6 $ 29.52 $ 5,116 61,392 $ GU025 6 $ 30.29 $ 5,250 63,000 $ GU024 7 $ 31.06 $ 5,383 64,596 $ GU025 7 $ 31.81 $ 5,513 66,156 $ GU026 1 $ 24.22 $ 4,198 50,376 $ GU027 1 $ 24.86 $ 4,309 51,708 $ GU026 2 $ 25.45 $ 4,412 52,944 $ GU027 2 $ 26.11 $ 4,525 54,300 $ GU026 3 $ 26.76 $ 4,639 55,668 $ GU027 3 $ 27.43 $ 4,754 57,048 $ GU026 4 $ 28.12 $ 4,874 58,488 $ GU027 4 $ 28.82 $ 4,995 59,940 $ GU026 5 $ 29.52 $ 5,116 61,392 $ GU027 5 $ 30.29 $ 5,250 63,000 $ GU026 6 $ 31.06 $ 5,383 64,596 $ GU027 6 $ 31.81 $ 5,513 66,156 $ GU026 7 $ 32.63 $ 5,655 67,860 $ GU027 7 $ 33.41 $ 5,791 69,492 $ GU028 1 $ 25.45 $ 4,412 52,944 $ GU029 1 $ 26.11 $ 4,525 54,300 $ GU028 2 $ 26.76 $ 4,639 55,668 $ GU029 2 $ 27.43 $ 4,754 57,048 $ GU028 3 $ 28.12 $ 4,874 58,488 $ GU029 3 $ 28.82 $ 4,995 59,940 $ GU028 4 $ 29.52 $ 5,116 61,392 $ GU029 4 $ 30.29 $ 5,250 63,000 $ GU028 5 $ 31.06 $ 5,383 64,596 $ GU029 5 $ 31.81 $ 5,513 66,156 $ GU028 6 $ 32.63 $ 5,655 67,860 $ GU029 6 $ 33.41 $ 5,791 69,492 $ GU028 7 $ 34.26 $ 5,938 71,256 $ GU029 7 $ 35.12 $ 6,087 73,044 $ Revised June 24, 2026
Effective June 21, 2026
S – Page 828 of 1386
Scale Code Step
Code
Hourly
Rate
Monthly
Rate
Annual Rate Scale
Code
Step
Code
Hourly
Rate
Monthly
Rate
Annual
Rate
GU030 1 $ 26.76 $ 4,639 55,668 $ GU031 1 $ 27.43 $ 4,754 57,048 $ GU030 2 $ 28.12 $ 4,874 58,488 $ GU031 2 $ 28.82 $ 4,995 59,940 $ GU030 3 $ 29.52 $ 5,116 61,392 $ GU031 3 $ 30.29 $ 5,250 63,000 $ GU030 4 $ 31.06 $ 5,383 64,596 $ GU031 4 $ 31.81 $ 5,513 66,156 $ GU030 5 $ 32.63 $ 5,655 67,860 $ GU031 5 $ 33.41 $ 5,791 69,492 $ GU030 6 $ 34.26 $ 5,938 71,256 $ GU031 6 $ 35.12 $ 6,087 73,044 $ GU030 7 $ 35.97 $ 6,235 74,820 $ GU031 7 $ 36.91 $ 6,397 76,764 $ GU032 1 $ 28.12 $ 4,874 58,488 $ GU033 1 $ 28.82 $ 4,995 59,940 $ GU032 2 $ 29.52 $ 5,116 61,392 $ GU033 2 $ 30.29 $ 5,250 63,000 $ GU032 3 $ 31.06 $ 5,383 64,596 $ GU033 3 $ 31.81 $ 5,513 66,156 $ GU032 4 $ 32.63 $ 5,655 67,860 $ GU033 4 $ 33.41 $ 5,791 69,492 $ GU032 5 $ 34.26 $ 5,938 71,256 $ GU033 5 $ 35.12 $ 6,087 73,044 $ GU032 6 $ 35.97 $ 6,235 74,820 $ GU033 6 $ 36.91 $ 6,397 76,764 $ GU032 7 $ 37.80 $ 6,552 78,624 $ GU033 7 $ 38.76 $ 6,719 80,628 $ GU034 1 $ 29.52 $ 5,116 61,392 $ GU035 1 $ 30.29 $ 5,250 63,000 $ GU034 2 $ 31.06 $ 5,383 64,596 $ GU035 2 $ 31.81 $ 5,513 66,156 $ GU034 3 $ 32.63 $ 5,655 67,860 $ GU035 3 $ 33.41 $ 5,791 69,492 $ GU034 4 $ 34.26 $ 5,938 71,256 $ GU035 4 $ 35.12 $ 6,087 73,044 $ GU034 5 $ 35.97 $ 6,235 74,820 $ GU035 5 $ 36.91 $ 6,397 76,764 $ GU034 6 $ 37.80 $ 6,552 78,624 $ GU035 6 $ 38.76 $ 6,719 80,628 $ GU034 7 $ 39.73 $ 6,887 82,644 $ GU035 7 $ 40.75 $ 7,064 84,768 $ GU036 1 $ 31.06 $ 5,383 64,596 $ GU037 1 $ 31.81 $ 5,513 66,156 $ GU036 2 $ 32.63 $ 5,655 67,860 $ GU037 2 $ 33.41 $ 5,791 69,492 $ GU036 3 $ 34.26 $ 5,938 71,256 $ GU037 3 $ 35.12 $ 6,087 73,044 $ GU036 4 $ 35.97 $ 6,235 74,820 $ GU037 4 $ 36.91 $ 6,397 76,764 $ GU036 5 $ 37.80 $ 6,552 78,624 $ GU037 5 $ 38.76 $ 6,719 80,628 $ GU036 6 $ 39.73 $ 6,887 82,644 $ GU037 6 $ 40.75 $ 7,064 84,768 $ GU036 7 $ 41.73 $ 7,234 86,808 $ GU037 7 $ 42.79 $ 7,417 89,004 $ GU038 1 $ 32.63 $ 5,655 67,860 $ GU039 1 $ 33.41 $ 5,791 69,492 $ GU038 2 $ 34.26 $ 5,938 71,256 $ GU039 2 $ 35.12 $ 6,087 73,044 $ GU038 3 $ 35.97 $ 6,235 74,820 $ GU039 3 $ 36.91 $ 6,397 76,764 $ GU038 4 $ 37.80 $ 6,552 78,624 $ GU039 4 $ 38.76 $ 6,719 80,628 $ GU038 5 $ 39.73 $ 6,887 82,644 $ GU039 5 $ 40.75 $ 7,064 84,768 $ GU038 6 $ 41.73 $ 7,234 86,808 $ GU039 6 $ 42.79 $ 7,417 89,004 $ GU038 7 $ 43.85 $ 7,600 91,200 $ GU039 7 $ 44.97 $ 7,795 93,540 $ GU040 1 $ 34.26 $ 5,938 71,256 $ GU041 1 $ 35.12 $ 6,087 73,044 $ GU040 2 $ 35.97 $ 6,235 74,820 $ GU041 2 $ 36.91 $ 6,397 76,764 $ GU040 3 $ 37.80 $ 6,552 78,624 $ GU041 3 $ 38.76 $ 6,719 80,628 $ GU040 4 $ 39.73 $ 6,887 82,644 $ GU041 4 $ 40.75 $ 7,064 84,768 $ GU040 5 $ 41.73 $ 7,234 86,808 $ GU041 5 $ 42.79 $ 7,417 89,004 $ GU040 6 $ 43.85 $ 7,600 91,200 $ GU041 6 $ 44.97 $ 7,795 93,540 $ GU040 7 $ 46.06 $ 7,984 95,808 $ GU041 7 $ 47.22 $ 8,185 98,220 $ GU042 1 $ 35.97 $ 6,235 74,820 $ GU043 1 $ 36.91 $ 6,397 76,764 $ GU042 2 $ 37.80 $ 6,552 78,624 $ GU043 2 $ 38.76 $ 6,719 80,628 $ GU042 3 $ 39.73 $ 6,887 82,644 $ GU043 3 $ 40.75 $ 7,064 84,768 $ GU042 4 $ 41.73 $ 7,234 86,808 $ GU043 4 $ 42.80 $ 7,418 89,016 $ GU042 5 $ 43.85 $ 7,600 91,200 $ GU043 5 $ 44.97 $ 7,795 93,540 $ GU042 6 $ 46.06 $ 7,984 95,808 $ GU043 6 $ 47.23 $ 8,187 98,244 $ GU042 7 $ 48.40 $ 8,390 100,680 $ GU043 7 $ 49.63 $ 8,602 103,224 $ Revised June 24, 2026
Effective June 21, 2026
S – Page 829 of 1386
Scale Code Step
Code
Hourly
Rate
Monthly
Rate
Annual Rate Scale
Code
Step
Code
Hourly
Rate
Monthly
Rate
Annual
Rate
GU044 1 $ 37.80 $ 6,552 78,624 $ GU045 1 $ 38.76 $ 6,719 80,628 $ GU044 2 $ 39.73 $ 6,887 82,644 $ GU045 2 $ 40.75 $ 7,064 84,768 $ GU044 3 $ 41.73 $ 7,234 86,808 $ GU045 3 $ 42.80 $ 7,418 89,016 $ GU044 4 $ 43.85 $ 7,600 91,200 $ GU045 4 $ 44.97 $ 7,795 93,540 $ GU044 5 $ 46.07 $ 7,986 95,832 $ GU045 5 $ 47.23 $ 8,187 98,244 $ GU044 6 $ 48.40 $ 8,390 100,680 $ GU045 6 $ 49.63 $ 8,602 103,224 $ GU044 7 $ 50.85 $ 8,814 105,768 $ GU045 7 $ 52.14 $ 9,038 108,456 $ GU046 1 $ 39.73 $ 6,887 82,644 $ GU047 1 $ 40.75 $ 7,064 84,768 $ GU046 2 $ 41.73 $ 7,234 86,808 $ GU047 2 $ 42.80 $ 7,418 89,016 $ GU046 3 $ 43.85 $ 7,600 91,200 $ GU047 3 $ 44.98 $ 7,797 93,564 $ GU046 4 $ 46.07 $ 7,986 95,832 $ GU047 4 $ 47.23 $ 8,187 98,244 $ GU046 5 $ 48.42 $ 8,392 100,704 $ GU047 5 $ 49.63 $ 8,603 103,236 $ GU046 6 $ 50.85 $ 8,814 105,768 $ GU047 6 $ 52.14 $ 9,038 108,456 $ GU046 7 $ 53.44 $ 9,263 111,156 $ GU047 7 $ 54.77 $ 9,494 113,928 $ GU048 1 $ 41.73 $ 7,234 86,808 $ GU049 1 $ 42.80 $ 7,418 89,016 $ GU048 2 $ 43.85 $ 7,600 91,200 $ GU049 2 $ 44.98 $ 7,797 93,564 $ GU048 3 $ 46.07 $ 7,986 95,832 $ GU049 3 $ 47.23 $ 8,187 98,244 $ GU048 4 $ 48.42 $ 8,392 100,704 $ GU049 4 $ 49.63 $ 8,603 103,236 $ GU048 5 $ 50.85 $ 8,814 105,768 $ GU049 5 $ 52.14 $ 9,038 108,456 $ GU048 6 $ 53.44 $ 9,263 111,156 $ GU049 6 $ 54.77 $ 9,494 113,928 $ GU048 7 $ 56.16 $ 9,734 116,808 $ GU049 7 $ 57.55 $ 9,976 119,712 $ GU050 1 $ 43.85 $ 7,600 91,200 $ GU051 1 $ 44.98 $ 7,797 93,564 $ GU050 2 $ 46.07 $ 7,986 95,832 $ GU051 2 $ 47.23 $ 8,187 98,244 $ GU050 3 $ 48.42 $ 8,392 100,704 $ GU051 3 $ 49.63 $ 8,603 103,236 $ GU050 4 $ 50.85 $ 8,814 105,768 $ GU051 4 $ 52.14 $ 9,038 108,456 $ GU050 5 $ 53.44 $ 9,263 111,156 $ GU051 5 $ 54.77 $ 9,494 113,928 $ GU050 6 $ 56.16 $ 9,734 116,808 $ GU051 6 $ 57.55 $ 9,976 119,712 $ GU050 7 $ 59.00 $ 10,227 122,724 $ GU051 7 $ 60.43 $ 10,474 125,688 $ GU052 1 $ 46.07 $ 7,986 95,832 $ GU053 1 $ 47.23 $ 8,187 98,244 $ GU052 2 $ 48.42 $ 8,392 100,704 $ GU053 2 $ 49.63 $ 8,603 103,236 $ GU052 3 $ 50.85 $ 8,814 105,768 $ GU053 3 $ 52.14 $ 9,038 108,456 $ GU052 4 $ 53.44 $ 9,263 111,156 $ GU053 4 $ 54.77 $ 9,494 113,928 $ GU052 5 $ 56.16 $ 9,734 116,808 $ GU053 5 $ 57.55 $ 9,976 119,712 $ GU052 6 $ 59.00 $ 10,227 122,724 $ GU053 6 $ 60.43 $ 10,474 125,688 $ GU052 7 $ 61.94 $ 10,736 128,832 $ GU053 7 $ 63.44 $ 10,997 131,964 $ GU054 1 $ 48.42 $ 8,392 100,704 $ GU055 1 $ 49.63 $ 8,603 103,236 $ GU054 2 $ 50.85 $ 8,814 105,768 $ GU055 2 $ 52.14 $ 9,038 108,456 $ GU054 3 $ 53.44 $ 9,263 111,156 $ GU055 3 $ 54.77 $ 9,494 113,928 $ GU054 4 $ 56.16 $ 9,734 116,808 $ GU055 4 $ 57.55 $ 9,976 119,712 $ GU054 5 $ 59.00 $ 10,227 122,724 $ GU055 5 $ 60.43 $ 10,474 125,688 $ GU054 6 $ 61.94 $ 10,736 128,832 $ GU055 6 $ 63.44 $ 10,997 131,964 $ GU054 7 $ 65.03 $ 11,272 135,264 $ GU055 7 $ 66.61 $ 11,545 138,540 $ GU056 1 $ 50.85 $ 8,814 105,768 $ GU057 1 $ 52.14 $ 9,038 108,456 $ GU056 2 $ 53.44 $ 9,263 111,156 $ GU057 2 $ 54.77 $ 9,494 113,928 $ GU056 3 $ 56.16 $ 9,734 116,808 $ GU057 3 $ 57.55 $ 9,976 119,712 $ GU056 4 $ 59.00 $ 10,227 122,724 $ GU057 4 $ 60.43 $ 10,474 125,688 $ GU056 5 $ 61.94 $ 10,736 128,832 $ GU057 5 $ 63.44 $ 10,997 131,964 $ GU056 6 $ 65.03 $ 11,272 135,264 $ GU057 6 $ 66.61 $ 11,545 138,540 $ GU056 7 $ 68.30 $ 11,838 142,056 $ GU057 7 $ 69.91 $ 12,118 145,416 $ Revised June 24, 2026
Effective June 21, 2026
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CITY COUNCIL STAFF REPORT
DATE: JUNE 24, 2026 CONSENT CALENDAR
SUBJECT: APPROVE COOPERATIVE PURCHASE AGREEMENT NO. 26C101 WITH ECOLAB INC., DBA ECOLAB PEST ELIMINATION FOR PEST
ELIMINATION, CLEANING, SANITIZATION, AND EXCLUSION
SERVICES FOR THE PALM SPRINGS INTERNATIONAL AIRPORT
FROM: Scott C. Stiles, City Manager
BY: Department of Aviation
SUMMARY:
This action will approve a three-year Cooperative Purchase Agreement (Agreement) with Ecolab Inc., dba Ecolab Pest Elimination (Ecolab) in an amount not to exceed $231,594.01 for pest elimination, cleaning, sanitization, and exclusion services for the Palm Springs International Airport (Airport).
RECOMMENDATION:
1) Approve Cooperative Purchase Agreement No. 26C101 (Attachment A) with Ecolab Inc., dba Ecolab Pest Elimination for pest elimination, cleaning, sanitization, and exclusion services for the Palm Springs International Airport for a three-year term beginning June 25, 2026, through June 24, 2029, in an amount not to exceed $231,594.01.
2) Authorize the City Manager or designee to execute all necessary documents subject to such changes/revisions agreeable to the City Manager and City Attorney.
BUSINESS PRINCIPAL DISCLOSURE:
According to the Public Integrity Disclosure Form (Attachment B) submitted on April 7, 2026, Ecolab Inc. dba Ecolab Pest Elimination is a Delaware corporation registered to do business in California.
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City Council Staff Report
June 24, 2026 -- Page 2
Cooperative Purchase Agreement No. 26C101 – Ecolab Pest Elimination BACKGROUND:
The Airport operates a high-traffic public facility that requires consistent and proactive pest elimination services to ensure a sanitary and welcoming environment for passengers, airport tenants, and staff. Due to the Airport’s desert climate and the continuous movement of people, food products, and waste, the Airport is exposed to pest intrusions, including insects, rodents, and wildlife.
Historically, the City has contracted citywide pest control services through the Public Works Department, most recently through The Lloyd Pest Control Services Company (Lloyd), who has provided pest control services for the seven (7) Airport facilities listed below, including the identified offsite locations, in accordance with Lloyd’s services schedule.
1. Wexler Terminal – 3400 E. Tahquitz Canyon Way
2. Agua Caliente Concourse – 3400 E. Tahquitz Canyon Way
3. Sonny Bono Concourse – 3400 E. Tahquitz Canyon Way
4. Ground Transportation Center (GTC) – 3400 E. Tahquitz Canyon Way (Offsite)
5. Loop Road/Parking Lots – 3400 E. Tahquitz Canyon Way (Offsite)
6. Customs Facility – 210 N. El Cielo Road, Suite A (Offsite)
7. Vehicle Inspection Plaza (VIP) - 3400 E. Tahquitz Canyon Way (Offsite) Table 1
Pest Control Vendor Service Type Frequency
Schedule
The Lloyd Pest Control Services Pest Elimination Treatments 2 x Month Pest Trap Services (120 Days) As Needed
The City currently maintains a contract services agreement (A9001) with The Lloyd Pest Control Services Company (Attachment C) for citywide pest control services. Agreement A9001 was originally approved by the City Manager for an amount not to exceed $54,248 for an initial three-year term commencing on December 1, 2021, through November 30, 2024, with two one-year options to extend at the City’s sole discretion.
Through amendments, the City has exercised both renewal terms and modifications to the facilities and services being performed, resulting in Amendment Nos. 1-6 (Attachment D) for a revised total contract amount not to exceed $109,128.08, and a term set to expire on November 30, 2026.
During a routine inspection on March 27, 2025, the Riverside County Health Department identified housekeeping and sanitation items requiring corrective action at an airport tenant’s location. The tenant completed deep cleaning and sanitization measures, and a follow-up inspection conducted on April 8, 2025, confirmed that no pest activity was observed. During a subsequent inspection on August 5, 2025, the Health Department noted limited pest activity and provided recommendations for continued monitoring and
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City Council Staff Report
June 24, 2026 -- Page 3
Cooperative Purchase Agreement No. 26C101 – Ecolab Pest Elimination preventative measures. While concessionaires are responsible for maintaining their leased spaces, those spaces operate within the larger airport terminal environment.
STAFF ANALYSIS:
As the owner and operator of the Airport, the City is responsible for maintaining common areas and implementing preventative measures throughout the terminal and other Airport facilities to help reduce the potential for pest activity.
Airport staff do not perform pest control services in-house for two primary reasons: (1) Airport staff does not possess the specialized training and expertise required to identify, monitor, and treat pest-related issues, and (2) many pest control activities, including the application of pesticides, must be performed by a licensed pest control professional in accordance with state regulatory requirements.
The existing contract covers seven facilities and does not provide service frequently enough. The proposed program expands coverage to fourteen facilities and increases inspection and treatment frequencies. The detailed list of the Airport’s facilities that will receive pest control services are listed in the Agreement’s scope of work and are depicted in the aerial map of the Airport (Attachment E).
In accordance with City of Palm Springs Municipal Code Section 7.03.09 (5) “Cooperative Purchasing Programs”, the City may authorize the acquisition of supplies or services through a joint powers or other cooperative purchasing program provided that the vendor selected was selected through a competitive process similar to that contained in Title 7 or adequate to protect the public interest. Staff have determined that The Interlocal Purchasing System (TIPS) Contract No. RFP 260103 with Ecolab meets the requirements of City of Palm Springs Municipal Code Section 7.03.09 (5).
Ecolab Inc. dba Ecolab Pest Elimination shall provide services to fourteen (14) Airport facilities listed below, including the identified offsite locations, in accordance with Ecolab’s Service Schedule (Table 2).
1. Wexler Terminal - 3400 E. Tahquitz Canyon Way
2. Agua Caliente Concourse - 3400 E. Tahquitz Canyon Way
3. Sonny Bono Concourse - 3400 E. Tahquitz Canyon Way
4. Ground Transportation Center (GTC) - 3400 E. Tahquitz Canyon Way (Offsite)
5. Loop Road/ Parking Lots - 3400 E. Tahquitz Canyon Way (Offsite)
6. Vehicle Inspection Plaza (VIP) - 3400 E. Tahquitz Canyon Way (Offsite)
7. Customs Facility - 210 N. El Cielo Road, Suite A (Offsite)
8. United Service Organization (USO) - 210 N. El Cielo Road, Suite 102 (Offsite)
9. Hangar 1 - 210 N. El Cielo Road (Offsite)
10.SSC (Airport Storage) - 3400 E. Tahquitz Canyon Way (Offsite)
11.Paint Shop - 3400 E. Tahquitz Canyon Way (Offsite)
12.Administration Building - 550 Paseo Dorotea (Offsite)
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City Council Staff Report
June 24, 2026 -- Page 4
Cooperative Purchase Agreement No. 26C101 – Ecolab Pest Elimination
13.Annex Building - 3400 E. Tahquitz Canyon Way (Offsite)
14.Toll Plaza Parking Booths (Two Booths) - 3400 E. Tahquitz Canyon Way (Offsite) Ecolab Service Schedule - Table 2
(June 25, 2026 - June 24, 2029)
Facility Service
Type Service Description Frequency
14 – Airport
Facilities Assessment
Identification of access points,
vulnerabilities, and structural
concerns
One Time
3 – Airport
Facilities Main
Terminal and
Agua Caliente &
Sonny Bono
Concourses
Routine
Service
Perform routine pest control
services for high-traffic
passenger areas, conduct
structural and sanitation
inspections, and provide
recommendations for corrective
actions
Twice per
Month
11 – Off-Site
Airport Facilities
Routine
Service
Perform routine pest control
services, conduct structural and
sanitation inspections, and
provide recommendations for
corrective actions
Monthly
14 – Airport
Facilities Monitoring
Inspection of outside perimeters
to identify rodent
activity, possible entry points and
conditions for interior and exterior
areas of the facilities
Monthly
14 – Airport
Facilities
Preventative
Maintenance
Proactive services and additional
work order requests
Weekly &
Work Order
Requests AsNeeded
14 – Airport
Facilities
Supplemental
/ Emergency
Services
Includes beehives greater than
ten feet, and emergencies for
non-covered pests As-Needed
This pest control program helps keep Airport facilities, clean and well maintained. It provides consistent oversight across all Airport facilities, while also contributing to reduced long-term operational costs.
The Agreement includes a $20,000 annual contingency ($60,000 over the full term) to cover unforeseen pest-related needs and supplemental services, such as increased pest activity, emergency response, and specialized equipment required to access elevated areas (Table 3). The annual contingency is intended primarily to address unforeseen pest
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City Council Staff Report
June 24, 2026 -- Page 5
Cooperative Purchase Agreement No. 26C101 – Ecolab Pest Elimination mitigation, wildlife-related incidents, specialized treatments, and emergency response needs that cannot be accurately forecasted in advance.
Supplemental / Emergency Services – Table 3 Estimated
Costs
Beehives - Two services for three hours per day, including required lift equipment at $250 per hour
$1,500
Emergency pest control services outside of regularly scheduled service visits based on scope as needed – Six services at $250 per hour $1,500
Unforeseen or emergency pest management needs $17,000
Estimated Annual Contingency Funds $20,000
Estimated 3-Year Contingency Funds Total $60,000
Staff recommend approval of Agreement No. 26C101 with Ecolab for a three-year term beginning June 25, 2026, through June 24, 2029, in an amount not to exceed $231,594.01, for pest elimination, cleaning, sanitization, and exclusion services (measures taken to prevent pests from entering the facilities by identifying and sealing access points) at the Airport.
ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. In addition, the action would be categorically exempt from CEQA pursuant to Section 15301, because the services involve routine maintenance and operation of existing public facilities with negligible or no expansion of existing use.
ALIGNMENT WITH STRATEGIC PLANNING:
Approval of this action supports the City of Palm Springs’ Strategic Plan Broad Goals of Infrastructure and Facilities, and it also supports the Airport’s 2025-2029 Strategic Plan’s Strategic Priorities for Infrastructure and Facilities.
FISCAL IMPACT:
Sufficient funds are budgeted and available in Fiscal Year 2026-27 and funds will be budgeted for Fiscal Year 2027-28 in the Department of Aviation, Terminal Building Operations Contractional Services Account 4157050-40105.
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City Council Staff Report
June 24, 2026 -- Page 6
Cooperative Purchase Agreement No. 26C101 – Ecolab Pest Elimination REVIEWED BY:
Interim Executive Director of Aviation: Victoria Carpenter Procurement and Contracting Manager: Tabitha Richards
City Attorney: Geremy Holm
City Manager: Scott Stiles
ATTACHMENTS:
A. Cooperative Purchase Agreement No. 26C101
B. Public Integrity Disclosure Form
C. Contract Services Agreement No. A9001
D. Contract Services Agreement No. A9001 -Amendments No. 1 - 6 E. Aerial Map of Airport
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COOPERATIVE PURCHASE OF JANITORIAL AND SANITATION SUPPLIES
AND SERVICES FOR THE PALM SPRINGS INTERNATIONAL AIRPORT AGREEMENT NO. 26C101
This Cooperative Purchase of Janitorial and Sanitation Supplies and Services Agreement (“Agreement”) is entered into by and between the City of Palm Springs, a California charter city and municipal corporation (“City”) and Ecolab Inc. dba Ecolab Pest Elimination, a Delaware corporation (“Contractor”). City and Contractor are sometimes individually referred to as a “Party” or collectively as the “Parties” in this Agreement.
1. Background.
a. This Agreement is made and entered into in reference to the competitively solicited The Interlocal Purchasing System (TIPS) Contract No. RFP 260103 (“Cooperative Agreement”).
b. The City desires to obtain pest elimination, cleaning, sanitization, and exclusion services, attached hereto as Attachment “A”, the content of which is incorporated by reference to this Agreement as if fully set out here in its entirety. c. Contractor desires to perform said services on the terms and conditions set forth in this Agreement.
2. Term. The term of this Agreement is for three-years, beginning on June 25, 2026, and continuing through June 24, 2029, unless extended by mutual written agreement of parties.
3. Compensation and Payment. This Agreement shall be for an amount not to exceed two hundred thirty-one thousand five hundred ninety-four dollars and one cent ($231,594.01), subject to approved amendments and changes. All pricing must be in accordance with the attached Quote, as shown as Attachment “B,” which is incorporated by reference into this Agreement, as if fully set out here in its entirety.
4. Appropriations. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council for each fiscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.
5. Insurance. Contractor shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Attachment "C", incorporated herein by reference. If no insurance is required, Attachment “C” will reflect that there are no insurance requirements set forth for this Agreement.
6. Indemnification. To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses, including legal costs and attorney fees (collectively “Claims”), including but not limited to, Claims arising from injuries to or death of persons (Contractor’s employees included), for damage to property, including property owned by City, for any violation of any federal, state, or local law or ordinance or in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct committed by Contractor, its
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officers, employees, representatives, and agents, that arise out of or relate to Contractor’s performance of Services or this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement (if required and incorporated as part of this Agreement) be construed to limit Contractor’s indemnification obligation or other liability under this Agreement. Contractor’s indemnification obligation shall survive the expiration or earlier termination of this Agreement, until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final.
7. Notice. Any notices required under this Agreement must be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed, or hand delivered or on the third day after postmark if sent by certified mail. Notice shall be sent as follows:
IF TO THE CITY: IF TO THE CONTRACTOR:
City of Palm Springs Ecolab Inc. dba Ecolab Pest Elimination Attn: City Manager/ City Clerk Attn: Theresa Foss
Address: 3200 E. Tahquitz Canyon Way Address: 1 Ecolab Place Palm Springs, CA 92262 St. Paul, MN 55102
Phone: (760) 323-8299 Phone: (800) 325-1671
8. Compliance with Law. Contractor shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations when performing the Services. Contractor shall be liable for all violations of such laws and regulations in connection with this Agreement.
9. Changes. In the event any change or changes in the work is requested by City, the Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, any additional fees. An amendment may be entered into:
A. To provide for revisions or modifications to documents, work product, or Work, when required by the enactment or revision of any subsequent law; or B. To provide for additional work not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.
10. Termination Prior to Expiration of Term. The City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. Where termination is due to the fault of Contractor and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City, in its sole and absolute discretion. Upon receipt of the notice of termination, Contractor shall immediately cease all Services except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer after such notice. The City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Services and shall not be entitled to damages or compensation for termination of Work. If the termination is for cause, the City shall have the right to take whatever steps it deems necessary to correct Contractor's deficiencies and charge the cost thereof to Contractor, who shall be liable for the full cost of the City's corrective action. Contractor may not terminate this Agreement except for cause, upon thirty (30) days written notice to the City.
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11. Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin (i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to the City’s lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.05.02, including without limitation the provision of benefits, relating to nondiscrimination in City contracting.
12. Compliance with Economic Sanctions in Response to Russia's Actions in Ukraine.
When funding for the services is provided, in whole or in part, by an agency controlled of the State of California, Consultant shall fully and adequately comply with California Executive Order N-6-22 (“Russian Sanctions Program”). As part of this compliance process, Consultant shall also certify compliance with the Russian Sanctions Program by completing the form located in Attachment “D” (Russian Sanctions Certification), attached hereto and incorporated herein by reference. Consultant shall also require any subconsultants to comply with the Russian Sanctions Program and certify compliance pursuant to this section.
13. Federal Provisions. Since funding for the Services is provided, in whole or in part, by the Federal Aviation Administration, Supplier shall also fully and adequately comply with the provisions included in Attachment “E” attached hereto and incorporated herein by reference (“Federal Provisions”). With respect to any conflict between such Federal Provisions and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control.
14. Entire Agreement. This Agreement, along with the Cooperative Agreement constitutes the entire agreement between the Parties concerning the subject matter of this Agreement and supersedes all prior negotiations, arrangements, agreements and understandings, either oral or written between the Parties. In the event of conflict or inconsistency between this Agreement and the Cooperative Agreement, this terms and conditions in this Agreement shall prevail.
[Signature Page on Following Page]
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SIGNATURE PAGE TO COOPERATIVE PURCHASE OF JANITORIAL AND
SANITATION SUPPLIES AND SERVICES FOR PALM SPRINGS INTERNATIONAL AIRPORT AGREEMENT BETWEEN THE CITY OF PALM SPRINGS AND ECOLAB INC.
DBA ECOLAB PEST ELIMINATION
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.
CONTRACTOR:
By: _____________________________ By: _____________________________ Signature Signature
Date: ___________________________ Date: ___________________________ CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: 6/24/2026 Item No. ________
APPROVED AS TO FORM: ATTEST:
By: _____________________________ By: _____________________________ City Attorney City Clerk
APPROVED:
By: _____________________________ Date: ____________________________ City Manager – up to $150,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
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ATTACHMENT “A”
SCOPE OF WORK
Contractor shall provide comprehensive pest elimination services for Airport facilities on an as requested and/or scheduled basis. Services will include inspection, monitoring, prevention, treatment, and control of pests to maintain a pest-free environment. Work will include identification of pest activity, implementation of integrated pest management practices, application of approved treatment methods, and ongoing monitoring to ensure effective pest elimination and compliance with applicable health and safety standards. Services will be conducted at the Palm Springs International Airport (Airport).
Contractor shall provide pest management services to prevent, monitor, and eliminate pest activity at the designated facilities. Services will include routine inspections, pest identification, treatment and control measures, monitoring, and implementation of preventative strategies designed to minimize pest presence while reducing pesticide use.
Contractor shall provide training on pest prevention and control to Airport staff with no limit on the number of training sessions or participants related to pest prevention practices, maintain regular communication regarding pest activity and service findings, and respond to pest-related service requests as needed. Services will include ongoing monitoring, reporting, and corrective actions necessary to maintain a pest-free environment.
Contractor shall provide a designated point of contact and maintain continuous service support to address pest-related issues and ensure timely response and resolution.
Contractor shall ensure all personnel assigned to perform services under this Agreement are properly trained, qualified, and supervised. The City reserves the right to request removal and replacement of any Contractor personnel for performance, safety, or conduct-related concerns, and Contractor shall promptly provide suitable replacement personnel to ensure continuity of services.
Contractor shall only perform services within Airport authorized areas as identified in this Scope of Work. Any expansion, modification, or addition of service locations shall require prior written approval.
Contractor shall comply with all Airport security, safety, and access control requirements at all times while performing services. Contractor shall coordinate all work activities with the designated Airport personnel to ensure proper access to facilities and to avoid disruption to Airport operations, tenants, employees, and the public.
Included with these services are:
1. General Services
The Contractor shall:
• Perform routine pest control services in accordance with pest management principles emphasizing prevention, monitoring, and minimal pesticide use. • Conduct structural and sanitation inspections during each service visit to identify conditions contributing to pest activity.
• Provide recommendations for corrective actions related to sanitation or structural deficiencies. Minor sealing or caulking repairs may be performed; additional repairs beyond minor corrective measures will be documented and coordinated with Airport staff.
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• Implement proactive pest prevention and treatment methods, including inspection, monitoring, mechanical trapping, biological controls, and targeted product applications as necessary.
2. Service Areas
Regular inspections and services will include, but are not limited to:
• Building exterior perimeters
• Parking structures and decks
• Dumpster and waste collection areas
• Public areas, including lobbies and restrooms
• Back-of-house areas, including employee break rooms, locker rooms, offices, storage areas, and mechanical/HVAC rooms
Food service and retail tenant spaces are excluded from this Scope of Work unless otherwise authorized.
3. Service Frequency
• Wexler Main Terminal and Agua Caliente Concourse/Bono Concourses: serviced twice per month.
• Airport-wide proactive services and work order requests: minimum weekly service visits on a schedule coordinated with Airport Operations.
• Off-site airport buildings: serviced monthly.
• A facility assessment identifying access points and structural concerns will be provided at contract initiation.
• Airport-wide: Inspect the outside perimeter monthly to identify signs of Rodent activity, possible entry points and conditions conducive to Rodent activity (both interior and exterior areas of the facilities).
4. Pest Control Programs
a. Cockroach Control Program
The Contractor shall:
• Inspect facilities to identify cockroach activity, harborage areas, and contributing conditions.
• Provide treatment using approved products and methods as required. • Coordinate preparation requirements with Airport staff and provide advance notification prior to treatment.
• Provide staff guidance regarding preparation and post-treatment occupancy requirements.
b. Rodent Control Program (Rodent refers to: house mice, Norway Rats, and roof rats only)
The Contractor shall:
• Inspect interior and exterior areas for rodent activity and potential entry points. • Install, maintain, and monitor exterior bait stations and interior trapping devices. • Exterior perimeter will be inspected and treatments may include: First Strike Soft Bait and as needed, glue boards. Inspect, clean, and document all rodent control equipment during regular service visits.
• Maintain tamper-resistant, labeled equipment and provide location mapping of all devices. Devices specifically include laminated service card, staking, tamper-proof locks; maps available per building.
c. Exterior Perimeter Pest Treatments
Contractor shall provide treatment at exterior perimeters and entry points for the following pests during regular visits:
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• Ants
• Cockroaches
• Beetles
• Springtails
• Silverfish
• Crickets
• Centipedes
• Millipedes
• Sowbugs
• Pillbugs
• Earwigs
5. Documentation and Reporting
The Contractor shall:
• Provide detailed service reports after each visit documenting pest activity, treatments performed, equipment installed, and recommended corrective actions. • Maintain an on-site or electronic service log containing service history, safety documentation, product labels, and required regulatory information. • Provide electronic reporting access and maintain documentation in compliance with applicable regulations.
• Provide an online Connect Portal with dashboards, photos, and Corrective Actions Management (two-way tracking & notifications).
6. Communication and Response
The Contractor shall:
• Provide a designated point of contact for pest-related issues. • Maintain 24-hour customer service support.
• Respond to service requests within one hour and provide on-site follow-up within twentyfour hours when required.
7. Additional
The Contractor shall provide the following additional work on an as needed basis that will include:
• Beehives greater than 10 feet will be billed at an additional cost. • Emergency pest control services outside of regularly scheduled service visits based on scope as needed
a. Stinging Insects (Wasps, Bees, Hornets, Yellow Jackets) • Contractor shall provide removal and control of stinging insects, including:
o Honeybees: Relocation by a licensed beekeeper.
o Wasps/Hornets: Treatment using approved products to eliminate pests on contact, prevent pheromone release, and provide long-lasting residual control. o Contractor shall remove all Nests up to 12 feet at no additional cost. Nests up to 12 feet in height or accessible via lift that will be obtained by the Contractor and the cost for the lift will be invoiced to the Airport.
• Services will include interior (attics, crawl spaces) and exterior treatments as needed.
8. Service Locations
Services will be provided at the following locations:
• Wexler Main Terminal – 3400 E. Tahquitz Canyon Way
• Annex Building - 3400 E. Tahquitz Way
• Toll Plaza Parking Booths (Two Exit Booths) - 3400 E. Tahquitz Way • Bono Concourse – 3400 E. Tahquitz Canyon Way
• Agua Caliente Concourse – 3400 E. Tahquitz Canyon Way
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• Ground Transportation Center – 3400 E. Tahquitz Canyon Way • Loop Road/Parking Lots – 3400 E. Tahquitz Canyon Way
• Customs Facility – 210 N. El Cielo Road, Suite 102
• Vehicle Inspection Plaza – 3400 E. Tahquitz Canyon Way • USO – 210 N. El Cielo Road, Suite 102
• Hangar 1 – 210 N. El Cielo Road
• SSC – 3400 E. Tahquitz Canyon Way
• Paint Shop – 3400 E. Tahquitz Canyon Way
• Administration Building – 550 Paseo Dorotea
Offsite Airport Facilities are identified as follows:
• Annex Building
• Toll Plaza Parking Booths (Two Exit Booths)
• Ground Transportation Center
• Loop Road/Parking Lots
• Customs Facility
• Vehicle Inspection Plaza
• USO
• Hangar 1
• SSC
• Paint Shop
• Administration Building
9. AIRPORT SECURITY REQUIREMENTS
Criminal history Records Check (CHRC) and TSA Security Threat Assessment (STA) – The Contractor shall be required to submit to the Airport, prior to the commencement of services, an Authorized Signatory Authority Letter authorizing specific Contractor representatives to approve the issuance of Airport issued identification badges and the processing of a fingerprint CHRC and STAs. Electronic links to this letter and the Fingerprint/Badge application can be found on the Airport’s website PSP Authorized Signer Letter.
Restricted Area Access – All Contractor personnel who require unescorted access to the restricted areas of the Airport, prior to the issuance of an Airport Identification Badge, must successfully complete a fingerprint based CHRC and STA. In accordance with CFR 49 1542.209, the CHRC must disclose that the applicant has not been convicted, or found not guilty by reason of insanity, of any of the disqualifying crimes listed below or as stated in 49 CFR 1542.209, during the 10 years before the date of the individual’s application for unescorted access authority, or while the individual has unescorted access authority. The disqualifying criminal offenses are as follows:
1) Forgery of certificates, false making of aircraft, and other registration violations; 49 U.S.C. 46306.
2) Interference with air navigation; 49 U.S.C. 46308.
3) Improper transportation of a hazardous material; 49 U.S.C. 46312. 4) Aircraft piracy; 49 U.S.C. 46502.
5) Interference with flight crew members or flight attendants; 49 U.S.C. 46504. 6) Commission of certain crimes aboard aircraft in flight; 46506. 7) Carrying a weapon or explosive aboard aircraft; 49 U.S.C. 46506. 8) Conveying false information and threats; 49 U.S.C. 46507. 9) Aircraft piracy outside the special aircraft jurisdiction of the United States; 49 U.S.C. 46502(b).
10) Lighting violations involving transporting controlled substances; 49 U.S.C. 46315.
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11) Unlawful entry into an aircraft or airport area that serves air carriers or foreign air carriers contrary to established security requirements; 49 U.S.C. 46314. 12) Destruction of an aircraft or aircraft facility; 18 U.S.C. 32. 13) Murder.
14) Assault with intent to murder.
15) Espionage.
16) Sedition.
17) Kidnapping or hostage taking.
18) Treason.
19) Rape or aggravated sexual abuse.
20) Unlawful possession, use, sale, distribution, or manufacture of an explosive or weapon. 21) Extortion.
22) Armed or felony unarmed robbery.
23) Distribution of, or intent to distribute, a controlled substance; 24) Felony arson.
25) Felony involving a threat.
26) Felony involving:
i) Willful destruction of property;
ii) Importation or manufacture of a controlled substance; iii) Burglary;
iv) Theft;
v) Dishonesty, fraud, or misrepresentation;
vi) Possession or distribution of stolen property;
vii) Aggravated assault;
viii) Bribery; or
ix) Illegal possession of a controlled substance punishable by a maximum term of imprisonment of more than 1 year.
27) Violence at international airports; 18 U.S.C. 37.
28) Conspiracy or attempt to commit any of the criminal acts listed.
Employee Security Badges – All Employees, Agents, Vendors and Invitees of the Contractor or Subcontractors requiring access to the work site shall, in accordance with the PSP Airport Security Plan (ASP), be required to properly display Airport issued identification or be under direct escort by Airport badged personnel. As part of the badge application process, each applicant will be fingerprinted for use in an FBI Criminal Records search. Any person whose criminal record reveals offenses listed by the TSA as disqualifying offenses will be denied a badge and will be prohibited from unescorted access to the project site. All required paperwork and badge applications shall be submitted a minimum of two (2) weeks before issuance of any badge. There will be a $83.00 charge (subject to change) for the FBI background check and fingerprinting process, and a $65.00 charge (subject to change) for the badge for a total of $148.00 per applicant.
NOTE: At the completion of the contract, all badges will be returned to airport, or a charge of $125.00 per badge (subject to change) will be assessed for all badges not returned.
Under certain circumstances, and out of the control of the City, security measures may change on short notice. No deviations from any security measure shall be allowed at any time. All violations of Airport security are also violations of the City of Palm Springs Municipal Title 16, the California Vehicle code and/or the Code of Federal Regulations. Any such violation may result in arrest, the issuance of a citation or the immediate revocation of access privileges.
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ATTACHMENT “B”
QUOTE / PRICING
Click on link to view contract documentation:
https://www.tipsusa.com/assets/Vendorspdf/260103_CONTRACT_JANITORIAL_ECOLAB.pdf Compensation:
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1. Monthly Service Fees
1.1 First Month Service Fee
Contractor shall provide all services described in the Scope of Work during the first month at the following rate:
• Total First Month Fee = $9,152.01
1.2 Months 2 through the Term of the Agreement (35 Months) • $4,641.20 per month
• 35 Months x $4,641.20 = $162,442.00
1.3 Contingency Funds
To accommodate unanticipated pest-related needs, the Airport has added a buffer of $20,000.00 Annually to the Agreement, totaling $60,000.00 for the term of the Agreement. • $171,594.01 Total Quoted Amount
• $60,000.00 Total Contingency Funds
• Total Amount Contracted = $231,594.01
1.4 Annual Breakout Schedule:
Service Years First Year Second Year Third Year Total
Amount
Contracted
Term Per Year June 25, 2026 to
June 24, 2027
June 25, 2027 to
June 24, 2028
June 25, 2028 to
June 24, 2029
-
Quoted Amount $60,205.21 $55,694.40 $55,694.40 $171,594.01 Contingency
Funds
$20,000.00 $20,000.00 $20,000.00 $60,000.00
Total Amount
Contracted
$80,205.21 $75,694.40 $75,694.40 $231,594.01
2. Contingency Funds may be used for:
• Emergency pest control services outside of regularly scheduled service visits based on scope as needed
• Services billed by survey (e.g., bird exclusion, termite treatments) • Situational or supplemental programs not included in the monthly base rate • Any additional work arising from unforeseen pest-related conditions • Nests greater than 12 feet will require a lift and cost for lift will be invoiced to the Airport (Contractor shall remove all Nests up to 12 feet at no additional cost that pertain to Wasps, Bees, Hornets, Yellow Jackets or any other stinging insects)
3. Additional Services Beyond Standard Scope
The following services are outside the base monthly fees and may be paid from the Contingency Funds which include:
3.1 Bee Hives Greater Than 10 Feet
• $250 per hour plus cost of lift if needed
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• 3.2 Emergency Service Visit – Emergency pest control services outside of regularly scheduled service visits based on scope as needed (excluding CRS/Rodents).
• $250 per hour plus cost of lift if needed
4. Staff Training and Facility Assessment
4.1 Contractor shall provide unlimited training on pest prevention and control to Airport staff, with no restrictions on the number of sessions or participants at no charge
4.2 An initial facility assessment will be conducted at no charge
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ATTACHMENT “C”
INSURANCE
1. Procurement and Maintenance of Insurance. Contractor shall procure and maintain public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor’s performance under this Agreement.
Contractor shall procure and maintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement.
Contractor shall also carry workers’ compensation insurance in accordance with California workers’ compensation laws. Such insurance shall be kept in full force and effect during the term of this Agreement, including any extensions. Such insurance shall not be cancelable without thirty (30) days advance written notice to City of any proposed cancellation. Certificates of insurance evidencing the foregoing and designating the City, its elected officials, officers, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Contractor’s obligation to indemnify City, its elected officials, officers, agents, employees, and volunteers.
2. Minimum Scope of Insurance. The minimum amount of insurance required under this Agreement shall be as follows:
1. Comprehensive general liability and personal injury with limits of at least one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two million dollars ($2,000,000) general aggregate;
2. Automobile liability insurance with limits of at least one million dollars ($1,000,000.00) per occurrence;
3. Professional liability (errors and omissions) insurance with limits of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate is:
_________ required
____X____ is not required;
4. Workers’ Compensation insurance in the statutory amount as required by the State of California and Employer’s Liability Insurance with limits of at least one million dollars $1 million per occurrence. If Contractor has no employees, Contractor shall complete the City’s Request for Waiver of Workers’ Compensation Insurance Requirement form.
3. Primary Insurance. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary with respect to the City and its respective elected officials, officers, employees, agents, and volunteers. Any insurance or self-insurance maintained by City and its respective elected officials, officers, employees, agents, and volunteers shall be in excess of Contractor’s insurance and shall not contribute with it. For Workers’ Compensation and Employer’s Liability Insurance only, the insurer shall waive all rights of subrogation and
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contribution it may have against City, its elected officials, officers, employees, agents, and volunteers.
4. Errors and Omissions Coverage. If Errors & Omissions Insurance is required, and if Contractor provides claims made professional liability insurance, Contractor shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement to cover claims made within three years of the completion of Contractor’s services under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least three years after completion of Contractor’s services under this Agreement. Contractor shall also be required to provide evidence to City of the purchase of the required tail insurance or continuation of the professional liability policy.
5. Sufficiency of Insurers. Insurance required in this Agreement shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best’s Key Rating of B++, Class VII, or better, unless otherwise acceptable to the City.
6. Verification of Coverage. Contractor shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, affecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. Additional insured endorsements are not required for Errors and Omissions and Workers’ Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate:
A. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured…” ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).
B. "This insurance is primary and non-contributory over any insurance or selfinsurance the City may have..." ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).
C. "Should any of the above-described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, “endeavor to” mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out.
D. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies.
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All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Contractor’s obligation to provide them.
7. Severability of Interests (Separation of Insureds). This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer’s liability.
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ATTACHMENT “D”
EXECUTIVE ORDER N-6-22 CERTIFICATION
Executive Order N-6-22 issued by Governor Gavin Newsom on March 4, 2022, directs all agencies and departments that are subject to the Governor’s authority to (a) terminate any contracts with any individuals or entities that are determined to be a target of economic sanctions against Russia and Russian entities and individuals; and (b) refrain from entering into any new contracts with such individuals or entities while the aforementioned sanctions are in effect.
Executive Order N-6-22 also requires that any contractor that: (1) currently has a contract with the City of Palm Springs funded through grant funds provided by the State of California; and/or (2) submits a bid or proposal or otherwise proposes to or enter into or renew a contract with the City of Palm Springs with State of California grant funds, certify that the person is not the target of any economic sanctions against Russia and Russian entities and individuals.
The contractor hereby certifies, SUBJECT TO PENALTY FOR PERJURY, that a) the contractor is not a target of any economic sanctions against Russian and Russian entities and individuals as discussed in Executive Order N-6-22 and b) the person signing below is duly authorized to legally bind the Contractor. This certification is made under the laws of the State of California.
Signature:
Printed Name:
Title:
Firm Name:
Date:
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ATTACHMENT “E”
FEDERAL AVIATION ADMINISTRATION – FEDERAL PROVISIONS
Provision
Reference Provision Description
Page
No.
FAA - 01 Access to Records and Reports 2
FAA – 02 Breach of Contract Terms 3
FAA – 03 Buy American Preference * 4
FAA – 04 Civil Rights General 5
FAA – 05 Civil Rights – Title VI Assurances * 6
FAA – 06 Clean Air and Water Pollution Control 9
FAA – 07 Contract Work Hours and Safety Standards Act
Requirements
10 FAA – 08 Copeland Anti-Kickback Act 12
FAA – 09 Davis Bacon Requirements 13
FAA – 10 Debarment and Suspension * 20
FAA – 11 Disadvantaged Business Enterprise * 21
FAA – 12 Distracted Driving 22
FAA – 13 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment
23 FAA – 14 Drug Free Workplace Requirements (not applicable to Contractors)
24 FAA – 15 Federal Fair Labor Standards Act * 25
FAA – 16 Lobbying and Influencing Federal Employees 26
FAA – 17 Occupational Safety and Health Act of 1970 27
FAA – 18 Procurement of Recovered Materials * 28
FAA – 19 Right to Inventions 29
FAA – 20 Seismic Safety 30
FAA – 21 Tax Delinquency and Felony Convictions* 31
FAA – 22 Termination of Contract 32
FAA – 23 Trade Restriction Certification (Foreign) * 33 FAA – 24 Veteran’s Preference 35
FAA – 25 Domestic Preferences for Procurements * 36
FAA – 26 Prohibition of Covered Unmanned Aircraft Systems (UAS)
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FAA - 01 Access to Records and Reports
APPLICABILITY – pertains to all contracts.
The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the City, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed.
Reference: 2 CFR § 200.334, 2 CFR § 200.337, FAA Order 5100.38
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FAA – 02 Breach of Contract
APPLICABILITY – required for all contracts that exceed the simplified acquisition threshold as stated in 2 CFR Part 200, Appendix II (A). This threshold is occasionally adjusted for inflation and is $350,000.
REQUIREMENT -
See Section 8.3 of the Agreement.
Reference: 2 CFR § 200 Appendix II(A)
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FAA – 03 Buy American Preferences
APPLICABILITY – required for contracts defined as follows:
• Construction Projects involving the replacement, rehabilitation, reconstruction of airfield surfaces such as on runways, taxiways, taxilanes, aprons, roadways, parking lots, etc. – Insert the Certificate of compliance to FAA Buy American Preference based on Construction Projects.
• Equipment and Buildings Projects involving and including the acquisition of equipment such as snow removal equipment, navigational aids, wind cones, and the construction of buildings such as hangars, terminal development, lighting vaults, aircraft rescue & firefighting buildings, etc. - Insert the Certificate of Compliance with FAA Buy American Preference Based on Equipment/Building Projects.
REQUIREMENT –
The Contractor certifies that its bid/offer is in compliance with 49 U.S.C. § 50101, BABA and other related Made in America Laws,2 U.S. statutes, guidance, and FAA policies, which provide that Federal funds may not be obligated unless all iron, steel and manufactured goods used in AIP funded projects are produced in the United States, unless the Federal Aviation Administration has issued a waiver for the product; the product is listed as an Excepted Article, Material Or Supply in Federal Acquisition Regulation subpart 25.108; or is included in the FAA Nationwide Buy American Waivers Issued list.
The bidder or offeror must complete and submit the certification of compliance with FAA’s Buy American Preference, BABA and Made in America laws included herein with their bid or offer. The Airport Sponsor/Owner will reject as nonresponsive any bid or offer that does not include a completed certification of compliance with FAA’s Buy American Preference and BABA.
The bidder or offeror certifies that all constructions materials, defined to mean an article, material, or supply other than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives that are or consist primarily of: non-ferrous metals; plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); glass (including optic glass); lumber; or drywall used in the project are manufactured in the U.S.
The bidder/offeror must complete the certification statement found in Section _7__ of the IFB/RFP/RFQ to be considered responsive.
Reference: Title 49 USC § 50101, Executive Order 14005
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FAA – 04 Civil Rights General
APPLICABILITY – required for all contracts regardless of funding source.
REQUIREMENT -
In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin, creed, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.
This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.
In addition to the above, the following clauses apply to specific contract types:
APPLICABILITY – required for all General Contract Agreements:
REQUIREMENT -
The above provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract.
APPLICABILITY – Lease Agreements
If the Contractor transfers its obligation to another, the transferee is obligated in the same manner as the Contractor.
The above provision obligates the Contractor for the period during which the property is owned, used or possessed by the Contractor and the airport remains obligated to the Federal Aviation Administration.
Reference: 49 USC § 47123
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FAA – 05 Civil Rights – Title VI Assurances
APPLICABILITY – required for all contracts.
REQUIREMENT -
Title VI List of Pertinent Nondiscrimination Acts and Authorities During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities; including but not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); • 49 CFR Part 21 (Non-discrimination in Federally-Assisted programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964) including amendments thereto;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.§ 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance); • The Age Discrimination Act of 1975, as amended (42 .U.S.C. § 6101 et seq.) (prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987 (P.L. 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of Transportation regulations at 49 CFR Parts 37 and 38;
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681, et seq).
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Compliance with Nondiscrimination Requirements:
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”), agrees as follows:
1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.
2. Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor shall not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21 including amendments thereto.
3. Solicitations for Subcontracts, including Procurements of Materials and Equipment:
In all solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the Contractor’s obligations under this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.
4. Information and Reports: The Contractor shall provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor shall so certify to the City or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the nondiscrimination provisions of this contract, the City will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:
a. Withholding payments to the Contractor under the contract until the Contractor complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The Contractor shall include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The Contractor shall take action with respect to any subcontract or procurement as the City or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the City to enter into any litigation to protect the
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interests of the City. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.
Reference: 49 USC § 47123, FAA Order 1400.11
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FAA – 06 Clean Air/Water Pollution Control
APPLICABILITY – This provision is required for all contracts and lower tier contracts that exceed $150,000.
REQUIREMENT -
If the Agreement exceeds $150,000, Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air Act (42 USC § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 USC § 1251-1387).
The Contractor agrees to report any violation to the City immediately upon discovery. The City assumes responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration.
Contractor must include this requirement in all subcontracts that exceeds $150,000.
Reference: 2 CFR § 200, Appendix II(G); 42 USC § 7401; 33 USC § 1251
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FAA – 07 Contract Work Hours and Safety Standards
APPLICABILITY – This provision is required for contracts as follows:
Contract Work Hours and Safety Standards Act Requirements (CWHSSA) (40 USC §§ 3702 & 3704) requires contractors and subcontractors on covered contracts to pay laborers and mechanics employed in the performance of the contracts not less than one and one-half times their basic rate of pay for all hours worked over 40 in a workweek. CWHSSA prohibits unsanitary, hazardous, or dangerous working conditions on federally-assisted projects. The Wage and Hour Division (WHD) within the U.S. Department of Labor (DOL) enforces the compensation requirements of this Act, while DOL’s Occupational Safety and Health Administration (OSHA) enforces the safety and health requirements.
Contract Types –
Construction – This provision applies to all contracts and lower tier contracts that exceed $100,000, and employ laborers, mechanics, watchmen, and guards.
Equipment – This provision applies to any equipment project exceeding $100,000 that involves installation of equipment onsite (e.g., electrical vault equipment). This provision does not apply to equipment acquisition projects where the manufacture of the equipment takes place offsite at the vendor plant (e.g., ARFF and SRE vehicles).
Professional Services – This provision applies to professional service agreements that exceed $100,000 and employs laborers, mechanics, watchmen, and guards. This includes members of survey crews and exploratory drilling operations.
Property – While most land transactions do not involve employment of laborers, mechanics, watchmen, and guards, under certain circumstances, a property acquisition project could require such employment. Examples include the installation of property fencing or testing for environmental contamination
CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS
1. Overtime Requirements.
No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
2. Violation; Liability for Unpaid Wages; Liquidated Damages.
In the event of any violation of the clause set forth in paragraph (1) of this clause, the Contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this clause, in the sum of $29 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this clause.
3. Withholding for Unpaid Wages and Liquidated Damages.
The Federal Aviation Administration (FAA) or the City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or
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cause to be withheld, from any moneys payable on account of work performed by the Contractor or subcontractor under any such contract or any other Federal contract with the same prime Contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime Contractor, such sums as may be determined to be necessary to satisfy any liabilities of such Contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this clause.
4. Subcontractors.
The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through (4) and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this clause.
Reference: 2 CFR Part 200, Appendix II(E); 29 CFR § 5.5(b); 40 USC § 3702; 40 USC § 3704
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FAA – 08 Copeland Anti-Kickback
APPLICABILITY -
The Copeland (Anti-Kickback) Act (18 USC § 874 and 40 USC § 3145) makes it unlawful to induce by force, intimidation, threat of dismissal from employment, or by any other manner, any person employed in the construction or repair of public buildings or public works, financed in whole or in part by the United States, to give up any part of the compensation to which that person is entitled under a contract of employment. The Copeland Act also requires each contractor and subcontractor to furnish weekly a statement of compliance with respect to the wages paid each employee during the preceding week.
Contract Types –
Construction – This provision applies to all construction contracts and subcontracts financed under the AIP that exceed $2,000.
Equipment – This provision applies to all equipment installation projects (e.g., electrical vault improvements) financed under the AIP that exceed $2,000. This provision does not apply to equipment acquisitions where the equipment is manufactured at the vendor’s plant (e.g., SRE and ARFF vehicles).
Professional Services –The emergence of different project delivery methods has created situations where Professional Service Agreements (PSAs) include tasks that meet the definition of construction, alteration, or repair as defined in 29 CFR Part 5. If such tasks result in work that qualifies as construction, alteration, or repair and it exceeds $2,000, the PSA must incorporate the Copeland Anti-kickback provision.
Property –Ordinarily, land acquisition projects would not involve employment of laborers or mechanics and thus the Copeland Anti-Kickback provision would not apply. However, land projects that involve installation of boundary fencing and demolition of structures would involve laborers and mechanics. The City must include this provision if the land acquisition project involves employment of laborers or mechanics for a contract exceeding $2,000.
REQUIREMENT -
Contractor must comply with the requirements of the Copeland “Anti-Kickback” Act (18 USC 874 and 40 USC 3145), as supplemented by Department of Labor regulation 29 CFR part
3. Contractor and subcontractors are prohibited from inducing, by any means, any person employed on the project to give up any part of the compensation to which the employee is entitled. The Contractor and each Subcontractor must submit to the City, a weekly statement on the wages paid to each employee performing on covered work during the prior week. City must report any violations of the Act to the Federal Aviation Administration.
Reference: 2 CFR Part 200, Appendix II(D); 29 CFR Parts 3 and 5
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FAA – 09 Davis Bacon Requirements
APPLICABILITY -
The Davis-Bacon Act (40 USC §§ 3141-3144, 3146, and 3147) ensures that laborers and mechanics employed under the contract receive pay no less than the locally prevailing wages and fringe benefits as determined by the Department of Labor.
Contract Types –
Construction –all construction contracts and subcontracts that exceed $2,000 and include funding from the AIP.
Equipment – This provision applies to all equipment installation projects (e.g., electrical vault improvements) financed under the AIP that exceed $ 2,000. This provision does not apply to equipment acquisitions where the equipment is manufactured at the vendor’s plant (e.g., SRE and ARFF vehicles)
Professional Services – The emergence of different project delivery methods has created situations where Professional Service Agreements (PSAs) includes tasks that meet the definition of construction, alteration, or repair as defined in 29 CFR Part 5. If such tasks result in work that qualifies as construction, alteration, or repair and it exceeds $2,000, the PSA must incorporate this clause.
Property – Ordinarily, land acquisition projects would not involve employment of laborers or mechanics and thus the provision would not apply. However, land projects that involve installation of boundary fencing and demolition of structures would involve laborers and mechanics. The City must include this provision if the land acquisition project involves employment of laborers or mechanics for a contract exceeding $2,000.
Fencing Projects – Fencing projects that exceed $2,000 must include this provision.
DAVIS-BACON REQUIREMENTS
1. Minimum Wages.
(i) All laborers and mechanics employed or working upon the site of the work will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by the Secretary of Labor under the Copeland Act (29 CFR Part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalent thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the Contractor and such laborers and mechanics.
Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph (1)(iv) of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period.
Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR § 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, that the employer’s payroll
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records accurately set forth the time spent in each classification in which work is performed.
The wage determination (including any additional classification and wage rates conformed under (1)(ii) of this section) and the Davis-Bacon poster (WH-1321) shall be posted at all times by the Contractor and its subcontractors at the site of the work in a prominent and accessible place where it can easily be seen by the workers. (ii)(A) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met:
(1) The work to be performed by the classification requested is not performed by a classification in the wage determination;
(2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (B) If the Contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, U.S. Department of Labor, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (C) In the event the Contractor, the laborers, or mechanics to be employed in the classification, or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (D) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(ii) (B) or (C) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification.
(iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. (iv) If the Contractor does not make payments to a trustee or other third person, the Contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, that the Secretary of Labor has found, upon the written request of the Contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the Contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.
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2. Withholding. The Federal Aviation Administration or the City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the Contractor under this contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to DavisBacon prevailing wage requirements, which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the Contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of the work, all or part of the wages required by the contract, the Federal Aviation Administration may, after written notice to the Contractor, City, Applicant, or Owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased.
3. Payrolls and Basic Records.
(i) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker; his or her correct classification; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in 1(b)(2)(B) of the DavisBacon Act); daily and weekly number of hours worked; deductions made; and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the DavisBacon Act, the Contractor shall maintain records that show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual costs incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.
(ii)(A) The Contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor shall submit the payrolls to the applicant, the City, or Owner, as the case may be, for transmission to the Federal Aviation Administration. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR § 5.5(a)(3)(i), except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee (e.g., the last four digits of the employee’s social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH–347 is available for this purpose from the Wage and Hour Division Web site at https://www.dol.gov/agencies/whd/government-contracts/construction/payroll-certification or its successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and current address of each covered worker and shall provide them upon request to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor shall submit them to the applicant, the City, or Owner, as the case may be, for transmission to the Federal Aviation Administration, the
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Contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to the sponsoring government agency (or the applicant, City, or Owner). (B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the Contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following:
(1) That the payroll for the payroll period contains the information required to be provided under 29 CFR § 5.5(a)(3)(ii), the appropriate information is being maintained under 29 CFR § 5.5 (a)(3)(i), and that such information is correct and complete; (2) That each laborer and mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations, 29 CFR Part 3;
(3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. (C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-347 shall satisfy the requirement for submission of the “Statement of Compliance” required by paragraph (3)(ii)(B) of this section. (D) The falsification of any of the above certifications may subject the Contractor or subcontractor to civil or criminal prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code.
(iii) The Contractor or subcontractor shall make the records required under paragraph (3)(i) of this section available for inspection, copying, or transcription by authorized representatives of the City, the Federal Aviation Administration, or the Department of Labor and shall permit such representatives to interview employees during working hours on the job. If the Contractor or subcontractor fails to submit the required records or to make them available, the Federal agency may, after written notice to the Contractor, the City, applicant, or Owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR § 5.12.
4. Apprentices and Trainees.
(i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training, Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to
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journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman’s hourly rate) specified in the Contractor’s or subcontractor’s registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice’s level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination.
Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the Contractor shall no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved.
(ii) Trainees. Except as provided in 29 CFR § 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee’s level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination that provides for less than full fringe benefits for apprentices.
Any employee listed on the payroll at a trainee rate that is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the Contractor shall no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved.
5. Compliance with Copeland Act Requirements.
The Contractor shall comply with the requirements of 29 CFR Part 3, which are incorporated by reference in this contract.
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6. Subcontracts.
The Contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR §§ 5.5(a)(1) through (10) and such other clauses as the Federal Aviation Administration may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in 29 CFR § 5.5.
7. Contract Termination: Debarment.
A breach of the contract clauses in paragraph 1 through 10 of this section may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR § 5.12.
8. Compliance with Davis-Bacon and Related Act Requirements.
All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein incorporated by reference in this contract.
9. Disputes Concerning Labor Standards.
Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR Parts 5, 6, and 7.
Disputes within the meaning of this clause include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees or their representatives.
10. Certification of Eligibility.
(i) By entering into this contract, the Contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the Contractor’s firm is a person or firm ineligible to be awarded Government contracts by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR § 5.12(a)(1).
(ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR §
5.12(a)(1).
(iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 USC § 1001.
Reference: 2 CFR Part 200, Appendix II(D); 29 CFR Part 5; 49 USC § 47112(b); 40 USC §§ 3141-3144, 3146, and 3147
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FAA – 10 Debarment and Suspension
APPLICABILITY - This requirement applies to covered transactions, which are defined in 2 CFR part 180 (Subpart B). AIP funded contracts are non-procurement transactions, as defined by 2 CFR § 180.970. Covered transactions include any AIP-funded contract, regardless of tier, that is awarded by a contractor, subcontractor, supplier, consultant, or its agent or representative in any transaction, if the amount of the contract is expected to equal or exceed $25,000. This includes contracts associated with land acquisition projects.
REQUIREMENT -
A11.3.1 Bidder or Offeror Certification
By submitting a bid/proposal under the solicitation for this contract, the Contractor must have certified that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction.
A11.3.2 Lower Tier Contract Certification
CERTIFICATION OF LOWER TIER CONTRACTORS REGARDING DEBARMENT The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a “covered transaction”, must confirm each lower tier participant of a “covered transaction” under the project is not presently debarred or otherwise disqualified from participation in this federally assisted project. The successful bidder will accomplish this by:
1. 1. Checking the System for Award Management at website: http://www.sam.gov.
2. 2. Collecting a certification statement similar to the Certification of Offerer /Bidder Regarding Debarment, above.
3. 3. Inserting a clause or condition in the covered transaction with the lower tier contract.
If the Federal Aviation Administration later determines that a lower tier participant failed to disclose to a higher tier participant that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue any available remedies, including suspension and debarment of the non-compliant participant.
Reference: 2 CFR part 180 (Subpart B), 2 CFR part 200 Appendix II(H), 2 CFR Part 1200, DOT Order 4200.5; Executive Orders 12549 and 12689
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FAA – 11 Disadvantaged Business Enterprise
APPLICABILITY – all contracts with Airports that have a DBE program on file with the FAA.
Contract Assurance (§ 26.13) –
The Contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of Department of Transportation-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the City deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the Contractor from future bidding as non-responsible.
Prompt Payment (§26.29) – The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than [10] days from the receipt of each payment the prime contractor receives from [the City]. The prime contractor agrees further to return retainage payments to each subcontractor within [30 days] days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the [City]. This clause applies to both DBE and non-DBE subcontractors.
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FAA – 12 Distracted Driving
APPLICABILITY - contracts that exceed the micro-purchase threshold of 2 CFR § 200.320 (currently set at $10,000).
REQUIREMENT -
TEXTING WHEN DRIVING
In accordance with Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving”, (10/1/2009) and DOT Order 3902.10, “Text Messaging While Driving”, (12/30/2009), the Federal Aviation Administration encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant or subgrant.
In support of this initiative, the City encourages the Contractor to promote policies and initiatives for its employees and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while driving motor vehicles while performing work activities associated with the project. The Contractor must include the substance of this clause in all sub-tier contracts exceeding $15,000 that involve driving a motor vehicle in performance of work activities associated with the project.
Reference: Executive Order 13513, DOT Order 3902.10
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FAA – 13 Prohibition on Certain Telecommunications and Video Surveillance Services and Equipment
APPLICABILITY - all AIP funded contracts and lower-tier contracts.
REQUIREMENT -
Contractor and Subcontractor agree to comply with mandatory standards and policies relating to use and procurement of certain telecommunications and video surveillance services or equipment in compliance with the National Defense Authorization Act [Public Law 115-232 § 889(f)(1)].
Reference: 2 CFR § 200, Appendix II(K); 2 CFR § 200.216
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FAA – 14 Drug Free Workplace Requirements
APPLICABILITY - This provision applies to all AIP funded projects, but not to the contracts between the City and a contractor, subcontractors, suppliers, or subgrantees.
The Drug-Free Workplace Act of 1988 requires some Federal contractors and all Federal grantees to agree that they will provide drug-free workplaces as a condition of receiving a contract or grant from a Federal agency. The Act does not apply to contractors, subcontractors, or subgrantees, although the Federal grantees workplace may be where the contractors, subcontractors, or subgrantees are working.
Reference: 49 CFR part 32, Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq., as amended)
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FAA – 15 Federal Fair Labor Standards Act
APPLICABILITY – Contract Types – Per the Department of Labor, all employees of certain enterprises having workers engaged in interstate commerce; producing goods for interstate commerce; or handling, selling, or otherwise working on goods or materials that have been moved in or produced for such commerce by any person are covered by the FLSA.
All consultants, sub-consultants, contractors, and subcontractors employed under this federally assisted project must comply with the FLSA.
Professional Services – 29 CFR § 213 exempts employees in a bona fide executive, administrative or professional capacity. Because professional firms employ individuals that are not covered by this exemption, the agreement with a professional services firm must include the FLSA provision.
REQUIREMENT -
The provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), are incorporated by reference with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.
The Contractor has full responsibility to monitor compliance to the referenced statute or regulation. The Contractor must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.
Reference: 29 USC § 201, et seq; 2 CFR § 200.430
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FAA – 16 Lobbying and Influencing Federal Employees
APPLICABILITY- all contracts exceeding $100,000.
REQUIREMENT -
Consultants and contractors that apply or bid for an award of $100,000 or more must have certified that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or another award covered by 31 USC §1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.
For an award over $100,00, the bidder or offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the bidder or offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Reference: 31 USC § 1352 – Byrd Anti-Lobbying Amendment, 2 CFR part 200, Appendix II(I), 49 CFR part 20, Appendix A
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FAA – 17 Occupational Safety and Health Act
APPLICABILITY – Contract Types – All contracts and subcontracts must comply with the Occupational Safety and Health Act of 1970 (OSH). The U.S. Department of Labor Occupational Safety and Health Administration (OSHA) oversees the workplace health and safety standards wage provisions from OSH.
REQUIREMENT -
All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. The employer must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The employer retains full responsibility to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (29 CFR Part 1910). The employer must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor – Occupational Safety and Health Administration.
Reference: 29 CFR part 1910
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FAA – 18 Procurement of Recovered Materials
APPLICABILITY – Contract Types – This provision applies to any contracts that include procurement of products designated in subpart B of 40 CFR part 247 where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000.
Construction and Equipment – all construction and equipment projects.
Professional Services and Property – if the agreement includes procurement of a product that exceeds $10,000.
REQUIREMENT -
Contractor and subcontractor agree to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, and the regulatory provisions of 40 CFR Part 247. In the performance of this contract and to the extent practicable, the Contractor and subcontractors are to use products containing the highest percentage of recovered materials for items designated by the Environmental Protection Agency (EPA) under 40 CFR Part 247 whenever:
1) The contract requires procurement of $10,000 or more of a designated item during the fiscal year; or
2) The contractor has procured $10,000 or more of a designated item using Federal funding during the previous fiscal year.
The list of EPA-designated items is available at www.epa.gov/smm/comprehensiveprocurement-guidelines-construction-products.
Section 6002(c) establishes exceptions to the preference for recovery of EPA-designated products if the contractor can demonstrate the item is:
a) Not reasonably available within a timeframe providing for compliance with the contract performance schedule;
b) Fails to meet reasonable contract performance requirements; or c) Is only available at an unreasonable price.
Reference: 2 CFR § 200.323, 2 CFR Part 200, Appendix II (J); 40 CFR part 247, 42 USC § 6901, et seq (Resource Conservation and Recovery Act)
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FAA – 19 Right to Inventions
APPLICABILITY – Contract Types – This provision applies to all contracts and subcontracts with small business firms or nonprofit organizations that include performance of experimental, developmental, or research work. This clause is not applicable to construction, equipment, or professional service contracts unless the contract includes experimental, developmental, or research work.
REQUIREMENT -
Contracts or agreements that include the performance of experimental, developmental, or research work must provide for the rights of the Federal Government and the City in any resulting invention as established by 37 CFR part 401, Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Grants, Contracts, and Cooperative Agreements. This contract incorporates by reference the patent and inventions rights as specified within 37 CFR §401.14. Contractor must include this requirement in all sub-tier contracts involving experimental, developmental, or research work.
Reference: 2 CFR § 200, Appendix II(F), 37 CFR 401
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FAA - 20 Seismic Safety
APPLICABILITY – Contract Types – This provision applies to construction of new buildings and additions to existing buildings financed in whole or in part through the Airport Improvement Program.
Professional Services– any contract involved in the construction of new buildings or structural addition to existing buildings.
Construction – any contract involved in the construction of new buildings or structural addition to existing buildings.
Equipment – if the project involves construction or structural addition to a building such as an electrical vault project to accommodate or install equipment.
Land – This provision will not typically apply to a property/land project.
REQUIREMENT -
A20.3.1 Professional Service Agreements for Design
SEISMIC SAFETY
In the performance of design services, the Consultant agrees to furnish a building design and associated construction specification that conform to a building code standard that provides a level of seismic safety substantially equivalent to standards as established by the National Earthquake Hazards Reduction Program (NEHRP). Local building codes that model their building code after the current version of the International Building Code (IBC) meet the NEHRP equivalency level for seismic safety. At the conclusion of the design services, the Consultant agrees to furnish the Owner a “certification of compliance” that attests conformance of the building design and the construction specifications with the seismic standards of NEHRP or an equivalent building code.
A20.3.2 Construction Contracts
SEISMIC SAFETY
The Contractor agrees to ensure that all work performed under this contract, including work performed by subcontractors, conforms to a building code standard that provides a level of seismic safety substantially equivalent to standards established by the National Earthquake Hazards Reduction Program (NEHRP). Local building codes that model their code after the current version of the International Building Code (IBC) meet the NEHRP equivalency level for seismic safety.
Reference: 49 CFR Part 41
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FAA – 21 Tax Delinquency and Felony Conviction
APPLICABILITY – This provision applies to all contracts funded in whole or part with AIP.
REQUIREMENT -
The applicant must complete the following two certification statements. The applicant must indicate its current status as it relates to tax delinquency and felony conviction by inserting a checkmark in the space following the applicable response. The applicant agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification in all lower tier subcontracts.
Certifications
1. The applicant represents that it is ( ) is not ( ) a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.
2. The applicant represents that it is ( ) is not ( ) a corporation that was convicted of a criminal violation under any Federal law within the preceding 24 months.
Note
If an applicant responds in the affirmative to either of the above representations, the applicant is ineligible to receive an award unless the Sponsor has received notification from the agency suspension and debarment official (SDO) that the SDO has considered suspension or debarment and determined that further action is not required to protect the Government’s interests. The applicant therefore must provide information to the owner about its tax liability or conviction to the Owner, who will then notify the FAA Airports District Office, which will then notify the agency’s SDO to facilitate completion of the required considerations before award decisions are made.
Term Definitions
Felony conviction: Felony conviction means a conviction within the preceding twenty four (24) months of a felony criminal violation under any Federal law and includes conviction of an offense defined in a section of the U.S. Code that specifically classifies the offense as a felony and conviction of an offense that is classified as a felony under 18 USC § 3559.
Tax Delinquency: A tax delinquency is any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.
Reference: Sections 8113 of the Consolidated Appropriations Act, 2022 (Public Law 117- 103), and similar provisions in subsequent appropriations acts.
DOT Order 4200.6 – Appropriations Act Requirements for Procurement and NonProcurement Regarding Tax Delinquency and Felony Convictions
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FAA – 22 Termination of Contract
APPLICABILITY – All contracts and subcontracts in excess of $10,000.
REQUIREMENT -
See Section 3.2 of the Agreement.
Reference: 2 CFR § 200 Appendix II(B), FAA Advisory Circular 150/5370-10, Section 80-09
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FAA – 23 Trade Restriction Certification
APPLICABILITY – all AIP funded projects.
REQUIREMENT -
TRADE RESTRICTION CERTIFICATION
By accepting this contract the Contractor certifies the following statements are true – 1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the USTR; and
3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.
This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC Section 1001.
The Contractor must provide immediate written notice to the City if the Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to an Offeror or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR or 2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list or
3) who incorporates in the public works project any product of a foreign country on such USTR list.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
The Contractor agrees it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Contractor has knowledge that the certification is erroneous.
This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an
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erroneous certification, the Federal Aviation Administration (FAA) may direct through the City cancellation of the contract or subcontract for default at no cost to the City or the FAA.
Reference: 49 USC § 50104, 49 CFR part 30
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FAA – 24 Veteran’s Preference
APPLICABILITY – This provision applies to all AIP funded projects that involve labor to carry out the project. This preference, which excludes executive, administrative, and supervisory positions, applies to covered veterans [as defined under § 47112(c)] only when they are readily available and qualified to accomplish the work required by the project.
REQUIREMENT -
In the employment of labor (excluding executive, administrative, and supervisory positions), the Contractor and all sub-tier contractors must give preference to covered veterans as defined within Title 49 United States Code Section 47112. Covered veterans include Vietnam-era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns (as defined by 15 USC 632) owned and controlled by disabled veterans. This preference only applies when there are covered veterans readily available and qualified to perform the work to which the employment relates.
Reference: 49 USC § 47112(c)
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FAA – 25 Domestic Preferences for Procurements
APPLICABILITY – all contracts and Purchase orders for work or products under the grant.
REQUIREMENT -
The Contractor certifies by signing and submitting its bid or proposal that, to the greatest extent practicable, the Contractor has provided a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including, but not limited to, iron, aluminum, steel, cement, and other manufactured products) in compliance with 2 CFR § 200.322.
Reference: 2 CFR § 200.322; 2 CFR Part 200, Appendix II(L)
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FAA – 26 Prohibition of Covered Unmanned Aircraft Systems (UAS) APPLICABILITY – all AIP-funded contracts and lower tier contracts.
REQUIREMENT -
The Contractor certifies that they are aware of and comply with relevant Federal statutes and regulations, including those from the Federal Aviation Administration (FAA), for operating unmanned aircraft systems (UAS) in accordance, and in compliance with all related requirements in the FAA Reauthorization Act of 2024 (Public Law 118-63), section 936 (49 U.S.C. § 44801 note).
Contractor warrants that all UAS operations will be conducted in full compliance with all applicable Federal Aviation Administration (FAA) regulations, including but not limited to 14 CFR Part 107, and any other applicable local, state, or Federal laws and regulations.
Sponsors and subgrant recipients cannot use AIP grant funds to enter into, extend, or renew a contract related to covered unmanned aircraft systems (UAS). This includes both procurement and operational contracts, as well as contracts with entities that operate such systems.
The term “Covered UAS” means a small unmanned aircraft, an unmanned aircraft, and unmanned aircraft system, or the associated elements of such aircraft and aircraft systems related to the collection and transmission of sensitive information (consisting of communication links and the components that control the unmanned aircraft) that enable the operator to operate the aircraft in the National Airspace System which is manufactured or assembled by a covered foreign entity; and an unmanned aircraft detection system or counter- UAS system that is manufactured or assembled by a covered foreign entity. These covered foreign entities include:
(a) The People’s Republic of China.
(b) The Russian Federation.
(c) The Islamic Republic of Iran.
(d) The Democratic People’s Republic of Korea.
(e) The Bolivarian Republic of Venezuela.
(f) The Republic of Cuba.
(g) Any other country the Secretary determines necessary.
Reference: FAA Reauthorization Act of 2024 (Public Law 118-63), Section 936 49 U.S.C. § 44801 note
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ATTACHMENT B
PUBLIC INTEGRITY BUSINESS DISCLOSURE
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ATTACHMENT C
CONTRACT SERVICES AGREEMENT NO. A9001
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(name),
(title).
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i.e
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ATTACHMENT D
CONTRACT SERVICES AGREEMENT NO. A9001
AMENDMENTS NO. 1 - 6
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DocuSign Envelope ID: 0A0AEFD3-ACD8-4D5D-A1B2-42A8A9311C11 8th December
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12/8/2022
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CONTRACT ABSTRACT
Contract/Amendment
Name of Contract:
Company Name:
Company Contact:
Email:
Summary of Services:
Contract Price:
Contract Term:
Public Integrity/ Business
Disclosure Forms:
Contract Administration
Lead Department:
Contract Administrator/ Ext:
Contract Approvals
Council/City Manager Approval Date:
Agreement Number:
Amendment Number:
Contract Compliance
Exhibits:
Insurance:
Routed By:
Bonds:
Business License:
Sole Source Co-Op
Sole Source CoOp Agmt #:
Documents: CoOp Name:
CoOp Pricing:
Submitted on: By:
Contract Abstract Form Rev 8.16.23
Authorized Signers:
Name, Email
(Corporations require 2 signatures)
Citywide Pest Control Services The Lloyds Pest Control Co. Curtis Smith [email protected] Citywide pest control services
$60,836 (including this A#2 for $6,588) 3 Years N/A Mike Magnuson, Regional Manager [email protected] Public Works/Facilities Maintenance David McAbee/Daniel Martinez A9001 2 Yes Yes Yes Department N/A No 06/4/2024 Tabitha Richards DocuSign Envelope ID: F7BDD213-9E93-4B7D-A434-9BA3C427A87B 6/5/2024
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AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT NO. A9001
CITYWIDE PEST CONTROL SERVICES
This Amendment No. 2 to the Contract Services Agreement (A9001), (“Amendment No. 2”), is made and entered into this 3rd day of June, 2024, by and between the City of Palm Springs, a California charter city and municipal corporation, hereinafter designated as the City, and The Lloyd Pest Control Co., a California corporation, hereinafter designated as the Contractor. City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.
RECITALS
A. City determined its need of a Pest Extermination and Control Company, for Citywide Pest Control Services.
B. City issued an Invitation for Bid (“IFB”) No. 22-03, seeking sealed bids to provide citywide pest control services, and setting for the terms, conditions, and covenants governing the provision of such services.
C. On December 1, 2021, City Manager approved a Contract Services Agreement (A9001) with Contractor to provide citywide pest control services in an amount not to exceed $54,248.00.
D. On December 8, 2022, Parties entered into Amendment No. 1 to modify the locations identified in Exhibit “A” Scope of Services/Work IFB 22-03 Bid Worksheet to 1) reduce twice monthly services at City Hall Dog Park, and Leisure Center to once a month services; 2) remove duplicate locations; 3) add Palm Springs USO, PSUSD Head Start, Police Department Bait Stations, Welwood Bait Stations; and 4) remove Agua Caliente Museum, and Palm Springs Animal Shelter, for a contact amount not to exceed $54,248.00.
E. City desires to modify the locations identified in Exhibit “A” Scope of Services/Work IFB 22-03 Bid Worksheet to add 2901 E Alejo Road and a cost for installation o exterior rodent stations for an additional amount of $6,588.00, and a revised contract amount not to exceed $60,836.
F. Contractor desires to perform said services on the terms and conditions set forth in this Amendment.
In consideration of these promises and mutual obligations, covenants, and conditions, the Parties agree as follows:
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AGREEMENT
SECTION1. The true and correct recitals above are incorporated by this reference herein as the basis for this Amendment No. 2.
SECTION 2. 3.1 Compensation of Contractor. is hereby replaced in its entirety as follows:
“3.1. Compensation of Contractor. Contractor shall be compensated and reimbursed for the services rendered under this Agreement in accordance with the schedule of fees set forth in Exhibit “A”. The total Compensation shall not exceed Sixty Thousand Five Hundred Eighty Eight Dollars ($60,588), for the original three-year term of the contract.
SECTION 3. Exhibit “A” Contractor’s Scope of Services/Work including, Schedule of Fees and Schedule of Performance IFB 22-03 Bid Worksheet Locations is hereby amended as follows:
IFB 22-03 BID WORKSHEET - CITYWIDE PEST CONTROL SERVICES
THE FOLLOWING LOCATIONS ARE SERVICED ONCE PER MONTH
LOCATION ADDRESS SQUARE FEET Cost
Fire Training Center 3000 E. Alejo Road 1,410 20
Palm Springs Stadium 1901 E. Baristo Road 16,506 24
Baristo Practice Field 1901 E. Baristo Road 480 15
City Hall Dog Park 222 N. civic Drive 56,000 16
Leisure Center 401 S. Pavilion Way 15,155 19
Palm Springs USO 210 N. El Cielo Road, Suite 102 43
Belardo Parking Structure 230 Museum Drive 1,515 20
Fire Station #1 277 N. Indian 5,364 15
Fire Station #2 300 N. El Cielo Road 19,309 20
Fire Station #3 590 E. Racquet Club Road 6,266 15
Fire Station #4 1300 La Verne Way 5,380 15
Fire Station #5 5800 Bolero Road 3,764 15
PSUSD Head Start 480 Tramview Road 36
J.C. Frey Building 1711 E. Baristo Road 3,617 15
Police Station Bait Stations 200 S. Civic Drive 50
Downtown Park 230 Museum Drive 64,033 20
J.O.J. D.H. Unity Center 480 Tramview Road 13,373 20
Swim Center 405 Pavilion Way 8,048 15
Visitor's Center/Entry Sign 2901 N. Palm Canyon 2,761 20 Palm Springs Public Library 300 S. Sunrise Way 34,254 20 City Corporate Yard 425 N. Civic Drive 44,782 37
Cogen Municipal Plant 205 N. El Cielo Road 2,116 20
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Cogen Sunrise Plant 403 S. Pavilion Way 1,702 20
Palm Springs Skate Park 403 S. Pavilion Way 30,000 20
Baristo Parking Structure 275 S. Indian Canyon 124,251 20 Police Sub Station/Restrooms 230 Museum Drive 1,475 20
Welwood Murray Library 100 S. Palm Canyon Drive 5,953 20 Welwood Murray Bait Stations 100 S. Palm Canyon Drive 40 Palm Springs Train Station N. Indian Canyon Drive 2,160 20 Plaza Theatre 128 S. Palm Canyon Drive 15,100 20
Palm Canyon Theatre 538 N. Palm Canyon Drive 13,199 20
Desert Art Center 550 N. Palm Canyon Drive 5,073 20
Demuth Community Park 3601 E. Mesquite Ave. 21,000 20
Demuth Concessions Building 4365 E. Mesquite Ave. 1,767 15 Accelerator Campus 2901 E Alejo Road 143
MCMANUS VILLAGE BUILDINGS (5 Buildings)
Cornelia White House 223 S. Palm Canyon Drive 940 16
Cultural Museum Gallery 221 S. Palm Canyon Drive 3,310 16 Fudge & Candy Shop 211 S. Palm Canyon Drive 2,685 16
Jim Ruddy's General Store 219 S. Palm Canyon Drive 916 16
CITY PARK RESTROOMS
Demuth Restrooms (3 Buildings) Mesquite Ave. 1,670 20
Ruth Hardy Park Restroom 700 Tamarisk Road 684 15
Sunrise Park 1401 E. Baristo Road 200 15
Victoria Park 2650 Via Miraleste 684 17
GRANT TOTAL MONTHLY SERVICE (ONCE PER
MONTH)
1,019
ANNUAL SERVICE (MONTH X12)
12,228
THE FOLLOWING LOCATIONS ARE SERVICED TWICE PER MONTH
LOCATION ADDRESS SQUARE FEET
Police Department 200 S. Civic Drive 53,680 76
Palm Springs Access Center 225 El Cielo Road 2,095 38
City Hall 3200 E. Tahquitz Canyon Way 48,183 38
Pavilion 403 S. Pavilion Way 20,200 38
PALM SPRINGS INTERNATIONAL AIRPORT
Main Terminal Building 3400 E. Tahquitz Canyon Way 113,785 48 Bono Concourse 3400 E. Tahquitz Canyon Way 78,722 48
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RJ Concourse South 3400 E. Tahquitz Canyon Way 15,000 48 Ground Transportation Center Facility (GTC -
Taxi Building & CNG Fueling Station) 3400 E. Tahquitz Canyon Way 1,990 48 Loop Road/Parking Lots 3400 E. Tahquitz Canyon Way 641,501 48 Customs Facility 3400 E. Tahquitz Canyon Way 3,638 31
Vehicle Inspection Plaza 3400 E. Tahquitz Canyon Way 2,000 31 GRANT TOTAL MONTHLY SERVICE (TWICE PER MONTH) 492
ANNUAL SERVICE (MONTH X12)
5,904
ADDITIONAL SERVICES
Provide Hourly Rate for additional services (as needed) 100 50 Initial set-up of exterior rodent stations 96 15
TOTAL FOR ADDITIONAL SERVICES
6,440
CUMULATIVE MONTHLY AND TWICE PER MONTH GRANT TOTAL FOR ALL CITY FACILITIES:
1,511
CUMULATIVE ANNUAL GRANT TOTAL FOR ALL CITY FACILITIES:
18,132
TOTAL FOR ADDITIONAL SERVICES (AS NEEDED)
6,440
BASIS OF AWARD CUMULATIVE 3 YEAR GRANT TOTAL FOR ALL CITY FACILITIES + ADDITIONAL SERIVCES:
60,836
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SECTION 3. Full Force and Effect. All terms, conditions, and provisions of the Contract Services Agreement A9001, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment No. 2 and any provisions of the Contract Services Agreement A9001, the provisions of this Amendment No. 2 shall in all respects govern and control.
SECTION 4. The persons executing this Amendment No. 2 on behalf of the Parties hereto warrant that (I) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said Party is bound.
Except as specifically amended by this Amendment No. 2, all terms, and provisions of Agreement No. A9001 remain in full force and effect.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE TO AMENDMENT NO. 2 (A9001) BY AND BETWEEN THE CITY OF PALM SPRINGS AND THE LLOYD PEST CONTROL CO.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.
CONTRACTOR:
By:___________________________ By:____________________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: __N/A___ Item No. N/A
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By:
City Attorney City Clerk
APPROVED:
By: _______________________________ Date:
City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Curtis Smith
6/4/2024 6/4/2024
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:
PRODUCER
(A/C, No, Ext): PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR WVDADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
12/19/2023
Alliant Insurance Services, Inc.
16000 N. Dallas Pkwy
Suite 850
Dallas TX 75248
PESTSURE CERTIFICATES 888-984-3813 214-273-3193 [email protected] License#: 0C36861 Old Republic Insurance Company 24147 LLOYPES-02 The Lloyd Pest Control Co., Inc.
1331 Morena Blvd., Suite 300
San Diego, CA 92110
136843359
A X 2,000,000 X 100,000 10,000 2,000,000 4,000,000 X
Y Y MWZY311376-24 1/1/2024 1/1/2025
4,000,000
A 2,000,000 XY Y MWTB311377-24 1/1/2024 1/1/2025
A Y MWC311375-24 1/1/2024 1/1/2025
X
1,000,000 1,000,000 1,000,000
All locations and operations. Add’l Insured coverage is provided by form by CG 20 10 12 19, See Attached.
Palm Springs City Yard, its elected officials, officers, employees, agents, and volunteers are named as additional inured. Insurance is Primary and Non-Contributory. Waiver of Subrogation applies in favor of the Additional Insured. 30 Days Notice of Cancellation (10 Days for Non-Payment of premium).
Errors and Omissions is included on the General Liability Policy. Palm Springs City Yard 425 N. Civic Drive
Palm Springs, CA 92262-6959
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COMMERCIAL AUTO
CA 04 43 11 20
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CA 04 43 11 20 © Insurance Services Office, Inc., 2019 Page 1 of 1
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US (WAIVER OF SUBROGATION) –
AUTOMATIC WHEN REQUIRED BY WRITTEN
CONTRACT OR AGREEMENT
This endorsement modifies insurance provided under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.
The Transfer Of Rights Of Recovery Against Others
To Us Condition does not apply to any person(s) or
organization(s) for whom you are required to waive
subrogation with respect to the coverage provided
under this Coverage Form, but only to the extent that
subrogation is waived:
A. Under a written contact or agreement with such
person(s) or organization(s); and
B. Prior to the "accident" or the "loss."
MWTB311377-24
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POLICY NUMBER: COMMERCIAL GENERAL LIABILITY
CG 25 03 05 09
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG 25 03 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 2
DESIGNATED CONSTRUCTION PROJECT(S)
GENERAL AGGREGATE LIMIT
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART/FORM
SCHEDULE
Designated Construction Project(s):
All persons or organizations when required by contract or agreement.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. For all sums which the insured becomes legally
obligated to pay as damages caused by "occurrences" under Section I – Coverage A, and for all medical expenses caused by accidents under
Section I – Coverage C, which can be attributed
only to ongoing operations at a single designated
construction project shown in the Schedule above:
1. A separate Designated Construction Project
General Aggregate Limit applies to each designated construction project, and that limit is equal to the amount of the General Aggregate
Limit shown in the Declarations.
2. The Designated Construction Project General
Aggregate Limit is the most we will pay for the
sum of all damages under Coverage A, except
damages because of "bodily injury" or "property damage" included in the "products-completed operations hazard", and for medical expenses under Coverage C regardless of the number of:
a. Insureds;
b. Claims made or "suits" brought; or
c. Persons or organizations making claims or
bringing "suits".
3. Any payments made under Coverage A for
damages or under Coverage C for medical expenses shall reduce the Designated Construction Project General Aggregate Limit for that designated construction project. Such payments shall not reduce the General Aggregate Limit shown in the Declarations nor shall they
reduce any other Designated Construction
Project General Aggregate Limit for any other
designated construction project shown in the
Schedule above.
4. The limits shown in the Declarations for Each
Occurrence, Damage To Premises Rented To
You and Medical Expense continue to apply.
However, instead of being subject to the General Aggregate Limit shown in the Declarations, such limits will be subject to the applicable Designated Construction Project General Aggregate Limit.
MWZY311376-24
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