CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Monday, April 3, 2023
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
Join the Meeting Via Zoom Link:
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Instructions to Make Public Comment
Submitting Public Comment via Email
Members of the public who wish to provide public comment via email will need to submit written comments to [email protected] no later than 2:00 p.m. on Monday, April 3, 2023.
Written comments received no later than 2:00 p.m. will be distributed to the Council, filed in the record, and will not be read aloud. All comments submitted later than 2:00 p.m. will be distributed to the Council.
Listening to a Zoom Meeting by Zoom Video Conference
To make a public comment using the Zoom platform, please use the “raise hand” feature at the bottom center of the screen. Please make sure to enable audio controls once access has been given by the City Clerk’s office to speak. Please wait to be called upon by the City Clerk.
Listening to a Zoom Meeting by Phone Only
You can join a Zoom meeting via teleconferencing/audio conferencing using a cell phone or
Rancho Cordova City Council - AMENDED AGENDA
Regular Meeting of Monday, April 3, 2023
traditional landline phone. To request to make a public comment by phone press *9 to raise your hand. Please wait to be called upon by the City Clerk.
All public comments will be limited to three minutes.
If you have questions related to the City Council Meeting or the use of Zoom, please contact the City Clerk’s Office at (916) 851-8720 before Monday, April 3, 2023, at 2:00 p.m.
AMENDED AGENDA
1. REGULAR MEETING - CALL TO ORDER/ROLL CALL
Council Members Garrett Gatewood, Siri Pulipati, David Sander, Donald Terry, and Mayor Linda Budge
2. METRO CABLE TV TELEVISION ANNOUNCEMENT
The Clerk will announce the meetings video recording and playback schedules.
3. PLEDGE OF ALLEGIANCE
The Mayor will call on someone in attendance to lead the Pledge.
4. INVOCATION
There will be a moment of silence in lieu of the invocation.
5. PRESENTATIONS
5.1. Presentation by the Rancho Cordova Food Locker
5.2. Mayor Linda Budge's Birthday on April 10, 2023
6. PUBLIC COMMENT
Citizens wishing to address the Council for any matter not on the agenda may do so at this time via teleconference or by completing and submitting a Speaker Card to the City Clerk.
If you want to make a public comment via teleconference, please use the “raise hand” feature at the bottom center of the screen. If you are participating by telephone and you want to make a public comment, please press *9 to raise your hand. For those participating by Zoom or telephone, please wait to be called upon by the City Clerk.
For items on the agenda, speakers will be called by the Mayor at the point on the agenda when the item will be heard. Speakers are encouraged to keep comments to three minutes or less and to state name and community of residence.
Under the provisions of the California Government Code, the City Council is prohibited from discussing or taking immediate action on any item not on the agenda unless it can be demonstrated to be of an emergency nature or the need to take immediate action arose after the posting of the agenda.
7. COUNCIL REPORTS
Rancho Cordova City Council - AMENDED AGENDA
Regular Meeting of Monday, April 3, 2023
8. CITY MANAGER'S REPORT
9. CONSENT CALENDAR ITEMS - ROLL CALL VOTE
9.1. Subject: Meeting Minutes from the Regular City Council Meeting of March 20, 2023.
Recommendation: Adopt the Minutes.
9.2. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 2023-47 with Anvil Builders Inc. in an Amount not to Exceed $3,647,999 for the Stormwater Pump Stations Improvement Project and Finding the Project Exempt from Further California Environmental Quality Act (CEQA) Analysis as it is Consistent with the Initial Study with Mitigated Negative Declaration Prepared for Routine Maintenance of the City's Stream Channels and Drainage Facilities.
Recommendation: Adopt the Resolution.
9.3. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 61- 2017-3 with Davey Resource Group Inc. to Extend the Contract Term from June 30, 2023, to June 30, 2025, which would Result in an Increase to the Contract Amount from $460,000 to $732,500 for On-Call Arborist Consulting Services.
Recommendation: Adopt the Resolution.
9.4. Subject: A Resolution Authorizing the City Manager to Execute Contract Amendment No. 179-2018-03 to Increase the Contract Amount by $13,856.00 to an Amount not to Exceed $213,856.00 with Psomas, Inc. for On-Call Construction Management Services for the White Rock Road - Sunrise Boulevard to Fitzgerald Road Project and Finding the Project Exempt from Further California Environmental Quality Act Analysis as an Initial Study with Mitigated Negative Declaration/Environmental Assessment with Finding of No Significant Impact and Section 4(f) Evaluation Has Previously Been Prepared.
Recommendation: Adopt the Resolution.
9.5. Subject: A Resolution to Approve the Execution of a Memorandum of Understanding with the Sacramento Area Council of Governments to Receive Green Means Go Grant Funds in the Amount of $486,000.00 for the Mills Crossing Civic Center Project.
Recommendation: Adopt the Resolution.
10. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE
10.1. Subject: Amendment to the Community Development Block Grant Program 2020 Annual Action Plan and 2020-2024 Consolidated Plan.
Recommendation: Adopt the Resolution.
10.2. Subject: Second Reading of an Ordinance Amending Title 4 Business Regulation, Chapter
4.07 Tobacco Retailer License and Chapter 4.50 Other Businesses; Title 8 Animals, Chapter
8.03 General Provisions and Chapter 8.09 Procedures; Title 16 Buildings and Construction, Chapter 16.05 Historical Building Code, Chapter 16.10 Existing Building Code, Chapter 16.20 Housing Code and Chapter 16.26 Energy Code; Title 22 Land Development, Chapter 22.40 Park and Recreation Dedication and Fees and Chapter 22.170 Local Parks and Recreational Facilities; Title 23 Zoning Code, Chapter 23.310 Residential Zoning Districts and the Folsom Boulevard Specific Plan Table 2-2 Use Table for Mixed Use Classifications and Finding the Adoption of this Ordinance as Exempt Under California Environmental Quality Act (CEQA) Section 15061(b)(3), 15301 and 15324.
Recommendation: Waive the second reading and adopt the Ordinances.
Rancho Cordova City Council - AMENDED AGENDA
Regular Meeting of Monday, April 3, 2023
11. PUBLIC HEARING ITEMS
None.
12. REGULAR CALENDAR ITEMS
12.1. Subject: Update on Fiscal Year 2023/24 Community Enhancement & Investment Fund Applications Received for Council Consideration.
Recommendation: Staff to introduce and provide an update on the Fiscal Year 2023/24 Community Enhancement & Investment Fund grant applications received for Council consideration.
13. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
14. ADJOURN TO CLOSED SESSION
Mayor Budge will adjourn the meeting to closed session.
15. CLOSED SESSION - CALL TO ORDER/ROLL CALL
Council Members Garrett Gatewood, Siri Pulipati, David Sander, Donald Terry, and Mayor Linda Budge
16. CLOSED SESSION
Council will meet in closed session to discuss the following items:
16.1. Subject: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) (Four cases, one relating to “Notice and Alleged Default Under Development Agreement and 60-Day Period to Cure; Logisticenter Project” at Corner of N. Mather Blvd. and Bear Hollow Drive from Arthur Coon, January 25, 2023; a second relating to a Notice of City of Rancho Cordova’s Breach of and Default Under Development Agreement and 60-Day Period to Cure; Stone Creek Industrial Center” at Corner of Zinfandel Blvd. and Baroque Drive from Arthur Coon, March 13, 2023; a third relating to an oral threat of litigation from representatives of Elliott Homes that the potential City action on the Logisticenter Project will result in litigation by Elliott Homes against the City relating to its Stone Creek properties APN 072-2360-028, APN 072-2360-029, APN 072-2360-030, APN 072-2860-024, APN 072-2860-015, APN 072-2860-016, APN 072- 2860-017, APN 072-2860-018; and a fourth relating to the written threat by Gloria Smith on behalf of Stone Creek Residents for Smart Growth, March 30, 2023.
17. OPEN SESSION - REPORT FROM CLOSED SESSION
The City Attorney will report on action taken in closed session.
18. ADJOURNMENT
ADDITIONAL INFORMATION
Special Meetings listed below are subject to change/cancellation without further notice.
Unless the Council adopts a motion to extend the meeting, any item that is not initiated before 11:00 p.m. will be continued to the next day at 5:30 p.m. or scheduled on the next regular meeting agenda of the Council.
Rancho Cordova City Council - AMENDED AGENDA
Regular Meeting of Monday, April 3, 2023
Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Rancho Cordova City Hall.
The agenda items are accessible on the City’s website at www.cityofranchocordova.org on Thursdays or Fridays prior to the Regular City Council Meeting.
UPCOMING MEETINGS
April 11, 2023 5:30 PM Special Meeting/Work Session
April 17, 2023 5:30 PM Regular Meeting
May 1, 2023 4:00 PM Special Meeting/Regular Meeting
May 15, 2023 5:30 PM Regular Meeting
May 23, 2023 5:30 PM Special Meeting/Work Session
June 5, 2023 4:00 PM Special Meeting/Regular Meeting
June 19, 2023 5:30 PM Regular Meeting
June 27, 2023 5:30 PM Special Meeting/Work Session
If you have any technical questions related to the agenda items, please contact City Hall at (916) 851- 8700.
The Rancho Cordova City Council meeting will be videotaped in its entirety and will be cablecast without interruption on Metro Cable 14, the Government Affairs Channel on the Comcast, Consolidated Communications and AT&T U-Verse Systems. Closed Captioning will be available on the playback cablecast. A DVD copy is available from the City Clerk’s Department and a webcast of this meeting will be available for viewing via video streaming from the City’s website within 48 hours of adjournment of this meeting.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (916) 851-8720 at least 48 hours prior to the meeting.
CERTIFICATION OF POSTING OF AGENDA
I, Stacy Leitner, City Clerk for the City of Rancho Cordova, declare that the foregoing agenda for the April 3, 2023 Regular Meeting of the Rancho Cordova City Council was posted and available for review on March 31, 2023 at City Hall of the City of Rancho Cordova, 2729 Prospect Park Drive, Rancho Cordova, California, 95670. The agenda is also available on the city website at www.cityofranchocordova.org.
Signed March 31, 2023 at Rancho Cordova, California.
Rancho Cordova City Council - AMENDED AGENDA
Regular Meeting of Monday, April 3, 2023
Stacy Leitner, CMC
City Clerk
ITEM 9.1.
CITY OF RANCHO CORDOVA
CITY COUNCIL MEETING
Monday, March 20, 2023
5:30 PM – Regular Meeting
David B. Roberts Council Chambers
City Hall
2729 Prospect Park Drive, Rancho Cordova
DRAFT MINUTES
1. REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Budge called the Regular meeting to order in the David B. Roberts Council Chambers at 5:43 p.m.
Council Members Present: Garrett Gatewood, Siri Pulipati, David Sander, Donald Terry, and Mayor Linda Budge
Council Members Absent: None
Staff Members Present: Haley Arata, Stacy Leitner, Adam Lindgren, Persephonie Riley, and Micah Runner
2. METRO CABLE TV TELEVISION ANNOUNCEMENT
The City Clerk read the meetings recordings and playback schedule.
3. PLEDGE OF ALLEGIANCE
Derald Langwell led the pledge.
4. INVOCATION
Jeff Koons with River City Christian gave the invocation.
5. PRESENTATIONS
None.
6. PUBLIC COMMENT
Mayor Budge opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
ITEM 9.1.
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, March 20, 2023
1. James Garcia
2. Marilyn Metzger
3. Troy Fennel
4. Eric Winegar
5. Valerie Knippschild
6. Sara Malone
7. MJ Tornay
8. Lisa Burns
9. David Williams
10. Angel Ball
11. Mark Berry
12. Eric Winegar
13. Marilyn Metzger
14. James Garcia
Mayor Budge closed the public comment period.
7. COUNCIL REPORTS
Council reported on events since the last meeting.
8. CITY MANAGER'S REPORT
City Manager Micah Runner gave his report.
9. CONSENT CALENDAR ITEMS - ROLL CALL VOTE
Mayor Budge opened the public comment period. Seeing no speakers. Mayor Budge closed the public comment period.
ACTION: Motion to approve items 9.1 through 9.9 by Terry second by Gatewood; Motion passed with a 5:0 vote.
9.1. Subject: Meeting Minutes from the Regular City Council Meeting of March 6, 2023.
Recommendation: Adopt the Minutes.
9.2. Subject: Treasurer's Report - December 31, 2022.
Recommendation: This report is informational only. It is recommended that the City Council receive and file the December 31, 2022 Treasurer’s Report.
9.3. Subject: 2022 General Plan Annual Report to Include the Housing Element and Multi- Jurisdictional Hazard Mitigation Plan Annual Report.
Recommendation: No formal action will be taken. Staff is providing the 2022 General Plan and Housing Element Annual Report to include the Multi-Jurisdictional Hazard Mitigation Plan as required by State law.
9.4. Subject: A Resolution Authorizing the City Manager to Execute Construction Contract No. 2023-23 in an Amount not to Exceed $3,703,509.36 with Granite Construction Company for the Mather Field Road Rehabilitation Project.
Recommendation: Adopt the Resolution.
9.5. Subject: A Resolution Authorizing the City Manager to Execute Construction Contract No. 2023-37 in an Amount not to Exceed $1,807,580.00 with Tim Paxin’s Pacific Excavation, Inc. for the Sunrise/Folsom Boulevard Safety Improvements Project.
Recommendation: Adopt the Resolution.
ITEM 9.1.
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, March 20, 2023
9.6. Subject: A Resolution Declaring the Results of a Mail Ballot Election Relating to the Imposition of the Annual Stormwater Utility Fee for the Rancho Cordova Storage Project in the City of Rancho Cordova.
Recommendation: Adopt the Resolution declaring the results of the mail ballot election relating to the imposition of the Annual Stormwater Utility Fee for the Rancho Cordova Storage project.
9.7. Subject: A Resolution Authorizing the City Manager to Execute General Services Contract No. 2020-175-3 in an Amount not to Exceed $164,000 with Ethan Fleener Construction, for funding the Residential Beautification Program.
Recommendation: Adopt the Resolution.
9.8. Subject: A Resolution Authorizing the City Manager to Approve the Third Amendment to a Contract with BPR Consulting Group, LLC. to Increase the On-Call Contract Amount from $750,000 to $2,250,000.
Recommendation: Adopt the Resolution.
9.9. Subject: A Resolution Authorizing the City Manager to Execute Contract No. 44-2018-3 to an Amount not to Exceed $3,115,534 with Tyler Technologies EnerGov through March 31, 2026.
Recommendation: Adopt the Resolution.
10. CONSENT PUBLIC HEARING ITEMS - ROLL CALL VOTE
Mayor Budge opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. James Garcia
Mayor Budge closed the public comment period.
ACTION: Motion to approve item 10.1 and 10.2 by Terry second by Gatewood; Motion passed with a 5:0 vote.
10.1. Subject: A Resolution Approving the 2022 Community Development Block Grant Consolidated Annual Performance Evaluation Report for Submittal to the U.S.
Department of Housing and Urban Development.
Recommendation: Adopt the Resolution.
10.2. Subject: Sunridge Lot J Village 4 Design Review Amendment (CEQA Exempt Pursuant to Section 15182, C Residential Projects Implementing Specific Plans)- Project No.
PLND-0223-0062.
Recommendation: Adopt the Resolution approving Sunridge Lot J Village 4 Design Review Amendment.
11. PUBLIC HEARING ITEMS
11.1. Subject: An Ordinance Amending Title 4 Business Regulation, Chapter 4.07 Tobacco Retailer License and Chapter 4.50 Other Businesses; Title 8 Animals, Chapter 8.03 General Provisions and Chapter 8.09 Procedures; Title 16 Buildings and Construction, Chapter 16.05 Historical Building Code, Chapter 16.10 Existing Building Code, Chapter
16.20 Housing Code and Chapter 16.26 Energy Code; Title 22 Land Development, Chapter 22.40 Park and Recreation Dedication and Fees and Chapter 22.170 Local Parks and Recreational Facilities; Title 23 Zoning Code, Chapter 23.310 Residential Zoning Districts and the Folsom Boulevard Specific Plan table 2-2 Use Table for Mixed
ITEM 9.1.
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, March 20, 2023
Use Classifications (CEQA Exempt Section 15061(b)(3), 15301 and 15324).
Recommendation: Waive the first reading and introduce the Ordinances.
Mayor Budge opened the public comment period. Seeing no speakers. Mayor Budge closed the public comment period.
ACTION: Motion to approve item 11.1 by Sander second by Gatewood; Motion passed with a 5:0 vote.
12. REGULAR CALENDAR ITEMS
12.1. Subject: Mobile Home Park Draft Space Rent Stabilization Memorandum of Understanding Discussion.
Recommendation: Receive presentation, provide feedback and direction to return to the City Council for approval of the draft memorandum of understanding.
Mayor Budge opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. Jill Fellows
2. Saulo Londono
3. Mike Patterson
4. Jan Krueger
5. Cheryl Cass
Mayor Budge closed the public comment period.
ACTION: Motion to move forward with option one, finalize and approve the draft MOU and bring it back for City Council Adoption, by Terry second by Gatewood; Motion passed with a 5:0 vote.
12.2. Subject: Naming of a Room Located at the Rancho Cordova Youth Center.
Recommendation: The Naming Committee recommends that the City Council approve the re-naming of the Recreation/Game Room at the Rancho Cordova Youth Center to honor both retired City Manager Cyrus Abhar and Bishop Lovelace, Jr.
Mayor Budge opened the public comment period. Seeing no speakers. Mayor Budge closed the public comment period.
ACTION: Motion to approve item 12.2 by Terry second by Sander; Motion passed with a 5:0 vote.
12.3. Subject: Mine Shaft Digital Freeway Signs Discussion Recommendation: No formal action will be taken. Staff is seeking input on proposed digital freeway signs on the Mine Shaft property.
Mayor Budge opened the public comment period. The following individuals addressed the Council or submitted public comment via email:
1. James Garcia
2. Helen Whelan-Bashaw
Mayor Budge closed the public comment period.
ACTION: Input was received regarding Mine Shaft Digital Freeway Signs.
ITEM 9.1.
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, March 20, 2023
12.4. Subject: Discussion Regarding Expanding the 2023 Council Member Appointments to Regional Boards, Commissions, and Committees to Include Two Appointments to the Cordova Recreation and Park District Ad-hoc Committee.
Recommendation: Discuss and confirm two Council Member appointments to the Cordova Recreation and Park District Ad-hoc Committee.
Mayor Budge opened the public comment period. Seeing no speakers. Mayor Budge closed the public comment period.
ACTION: Motion to appoint Garrett Gatewood and Siri Pulipati to the Cordova and Recreation and Park District Ad-hoc Committee by Terry second by Gatewood;
Motion passed with a 4:1 vote.
AYES: Gatewood, Pulipati, Terry, and Sander
NOES: Budge
ABSENT: None
ABSTAIN: None
13. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
None.
14. ADJOURN TO CLOSED SESSION
Mayor Budge adjourned the meeting to closed session at 8:20 p.m.
15. CLOSED SESSION - CALL TO ORDER/ROLL CALL
Mayor Budge called closed session to order at 8:20 p.m.
Council Members Present: Garrett Gatewood, Siri Pulipati, David Sander, Donald Terry, and Mayor Linda Budge
Council Members Absent: None
Staff Members Present: Adam Lindgren and Micah Runner
16. CLOSED SESSION
Council met in closed session to discuss the following item:
16.1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) (Two cases, one relating to Notice and Alleged Default Under Development Agreement and 60-Day Period to Cure; Logisticenter Project at Corner of N. Mather Blvd. and Bear Hollow Drive from Arthur Coon, January 25, 2023, and a second relating to an oral threat of litigation from representatives of Elliott Homes that the potential City action on the Logisticenter Project will result in litigation by Elliott Homes against the City relating to certain of its Stone Creek properties).
17. OPEN SESSION - REPORT FROM CLOSED SESSION
Adam Lindgren, City Attorney:
“This evening, the City Council met in closed session with legal counsel and litigation counsel and directed the City Attorney to report out of closed session the following:
‘The City Council has received highly credible threats of litigation from Dermody
ITEM 9.1.
Rancho Cordova City Council - DRAFT MINUTES
Meeting of Monday, March 20, 2023
and Elliott Homes relating to the City Council’s direction on March 6th to have staff draft findings of denial for the Logisticenter warehouse project in Stone Creek for consideration at a future City Council meeting. If it goes to trial, the combined litigation could expose the City to in excess of 100 million dollars of total liability.
The City is continuing to prepare findings of denial on the Logisticenter project, but it must take very seriously these threats of litigation and the potentially significant impacts that the litigation could have on programs and services throughout the City. The City Council expects the hearing on Logisticenter to resume in April for possible final action. At that time, the City will also be exploring options for potential voluntary acquisition of one or more of the properties owned by these developers.’
That concludes my report out.”
18. ADJOURNMENT
Mayor Budge adjourned the meeting in memory of Marjorie Boulton and Ronnie Rom at 10:21 p.m.
______________________
Stacy Leitner, CMC
City Clerk
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.2.
DATE: April 3, 2023
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Dalia Fadl, Principal Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2023-47 WITH ANVIL BUILDERS INC. IN AN
AMOUNT NOT TO EXCEED $3,647,999 FOR THE STORMWATER
PUMP STATIONS IMPROVEMENT PROJECT AND FINDING THE
PROJECT EXEMPT FROM FURTHER CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) ANALYSIS AS IT IS
CONSISTENT WITH THE INITIAL STUDY WITH MITIGATED
NEGATIVE DECLARATION PREPARED FOR ROUTINE
MAINTENANCE OF THE CITY'S STREAM CHANNELS AND
DRAINAGE FACILITIES
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Construction Contract No. 2023-47 in an amount not to exceed $3,647,999 with Anvil Builders Inc. to construct the stormwater Pump Stations Improvement Project.
BACKGROUND
The City of Rancho Cordova operates and maintains six stormwater drainage pump stations throughout the City (see Attachment 2 for City Pump Stations Map). Five of the six pump stations were constructed by Sacramento County and various developers between 1960 and 1985. Bear Hollow Drainage Pump Station was constructed in 2004. Decades of inclement weather, wear and tear have caused damage to the original equipment. The components of the original pumps are no longer manufactured and replacement parts are only available through the second-hand refurbished market at premium prices. The Pump Stations Improvement Project will consist of major electrical improvements as well as various general civil, mechanical, and structural improvements at the six drainage pump stations. These improvements will include installation of electrical conduits, pavement and fencing adjustments, and concrete slabs at four pump stations. This project also prepares the sites for standby generators to be purchased through a separate upcoming project.
Bids for this work were solicited on the City's website and CIPList.com on February 9, 2023.
City Council Staff Report - Page 2 of 2
Bids for the project were publicly opened on March 9, 2023. Three bids were received and the lowest responsible and responsive bid was $3,647,999 from Anvil Buidlers Inc. (see Attachment 3 & Attachment 4). The contract award is based on the lowest base bid, and there are no project bid alternates.
Due to anticipated long lead times for the electrical components, this project is expected to be under construction starting in Spring 2024 and completed by Fall 2024.
FISCAL IMPACT AND FUNDING SOURCE
The Pump Stations Improvement Project is funded from the Stormwater Enterprise Fund. There is no impact to the City's General Fund.
This project is included in the City's current approved FY 2022-23 Capital Improvement Plan.
ATTACHMENT(S)
1. Resolution
2. Rancho Cordova Pump Stations
3. Bid Package
4. Bid Summary
5. Construction Services Agreement
ITEM 9.2. ATTACHMENT 1 Resolution No. XX-2023 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2023-47 WITH ANVIL BUILDERS INC. IN AN AMOUNT NOT TO EXCEED $3,647,999 FOR THE STORMWATER PUMP STATIONS IMPROVEMENT PROJECT
WHEREAS, the City solicited bids for the Pump Stations Improvement Project under the requirements of state and local laws and publicly opened the bids on March 9, 2023; and
WHEREAS, the lowest responsible bidder was Anvil Builders Inc.; and
WHEREAS, the Project will install major electrical improvements and various general civil, mechanical, and structural improvements at the six drainage pump stations in Rancho Cordova; and
WHEREAS, adoption of this resolution will award construction Contract No. 2023-47 to Anvil Builders Inc. in an amount not to exceed $3,647,999 for the Pump Stations Improvement Project; and
WHEREAS, funding for this Project will consist of the Stormwater Enterprise Fund; and
WHEREAS, this Project is consistent with the Removal or Replacement of Facilities described in the Initial Study with Mitigated Negative Declaration (IS/MND) prepared for the routine maintenance of the City’s stream channels and drainage facilities in 2014 (SCH# 2014092016) and is covered under the California Environmental Quality Act (CEQA) analysis included in that document.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute construction Contract No. 2023-47 in an amount not to exceed $3,647,999 with Anvil Builders Inc, in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 3rd day of April 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Linda Budge, Mayor
ITEM 9.2. ATTACHMENT 1 Resolution No. XX-2023 Page 2 of 2
Stacy Leitner, CMC
City Clerk
Am er ican River
Folsom
SouthCanal
FOLSOM BLVD
DOUGLAS RD
KILGORE
RD
ROUTIER RD
RANCHO CORDOVA PKWY
BRADSHAW RD
COLOMA RD
WHITE ROCK RD
KIEFER BLVD
OLD PLACERVILLE RD
INT E R NATIONALDR
ZINFANDEL DR
ZINFANDELDR
SUNRISE BLVD
SUNRISE
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MATHERFIELDRD
GRANT LINE ROADJACKSON HWY
HAZEL AVE
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ANCIL
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D-13 Mills
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D-11 West Coloma
D-44 Bear
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WaterbodiesWaterbodies
Parks and Rec. AreasParks and Rec. Areas
City BoundaryCity Boundary
Path: X:\GIS_Staff\PROJECTS\PUBLIC_WORKS\WATER_RESOURCES\DRAINAGE\RC_Pump_Stations.mxd | Date: 8/3/2015 Pump StationsPump Stations
City of Rancho CordovaCity of Rancho Cordova
0 0.5 1 Mile
Pump Station Name Location
D07 Sunriver 10020 Yukon River Way
D08 Citrus Road Citrus Road & Point East Dr
D11 West Coloma Rod Beaudry Drive, just south of the River Bend Park entrance booth D13 Mills Tower 10419 Mills Tower Dr
D44 Bear Hollow 10842 N Mather Blvd
D46 Mather Industrial Routier Rd. & Old Placerville Rd
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Pump Stations Improvement Project
Bid Summary - CP15-2151
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ITEM 9.2.
ATTACHMENT 4
ITEM 9.2. ATTACHMENT 5 CONTRACT NO. 2023-47
1898853.2
Construction Services Agreement between April 3, 2023
City of Rancho Cordova and Anvil Builders Inc. Page 1 of 5
CONSTRUCTION SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND ANVIL BUILDERS INC.
FOR THE PUMP STATIONS IMRPOVEMENT PROJECT
THIS AGREEMENT made and entered into between the City of Rancho Cordova (“City”) and Anvil Builders Inc. (“Contractor”) as of April 3, 2023.
W I T N E S S E T H:
WHEREAS, the City Council for the City heretofore caused plans and specifications for Pump Station Improvements Project (“Project”) to be prepared, and therefore did approve and adopt said plans and specifications; and
WHEREAS, the City Council for the City did cause to be published for the time and in the manner required by law, a notice inviting sealed bids for the performance of said work; and WHEREAS, the notice was published on February 9, 2023 on CIPList.com and the City of Rancho Cordova’s website (“Notice”); and
WHEREAS, the Contractor, in response to such Notice, submitted to the City Council for the City within the time specified in said Notice, and in the manner provided for therein, a sealed bid for the performance of the Project specified in said plans and specifications, which said bid and proposal, and other bids and proposals submitted in response to said Notice, the City Council opened and canvassed in the manner provided by law; and WHEREAS, the Contractor was the lowest responsible bidder for the performance of said Project, and said City Council for the City as a result of the canvass of said bids, did determine and declare Contractor to be the lowest responsible bidder for said Project and award to a contract therefore.
NOW THEREFORE, in consideration of the promises herein, it is mutually agreed between the parties hereto as follows:
Section 1. CONTRACT DOCUMENTS. The following documents are by this reference incorporated in and made a part of this Agreement: The County of Sacramento, Standard Construction Specifications dated January 2016; the Special Provisions; the contract drawings, all addenda; the Notice to Contractors; the Proposal; all required bonds; and all supplemental Agreements covering alterations, amendments, or extensions to the contract. The documents which describe the work to be performed are sometimes collectively referred to herein as the Plans and Specifications.
Section 2. TERM. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2025.
Section 3. SCOPE OF WORK. The Contractor will furnish all labor, materials, services, transportation, appliances, and mechanical workmanship required for Contract No. 2023-47 as provided for and set forth in said Plans and Specifications, or in either of them, which said Plans and Specifications are hereby referred and by such reference incorporated herein and made a part of this Agreement. All of the said work done under this Agreement shall be under the supervision of and performed to the satisfaction of the Public Works Director of the City of Rancho Cordova who shall have the right to reject any and all materials and supplies furnished
ITEM 9.2. ATTACHMENT 5 CONTRACT NO. 2023-47
1898853.2
Construction Services Agreement between April 3, 2023
City of Rancho Cordova and Anvil Builders Inc. Page 2 of 5 by the Contractor which do not comply with the Plans and Specifications, together with the right to require the Contractor to replace any and all work furnished by the Contractor which shall not either in workmanship or material be in strict accordance with the Plans and Specifications.
Section 4 COMPLETION. Said work shall be completed and ready for acceptance.
Section 5. PAYMENT. Attached hereto as Exhibit “A” and by reference made a part hereof, is the bid and proposal of Contractor. Said bid and proposal will contain, as required by the terms of said specifications, the full and complete schedule of the different items with the lump sums or unit prices as so specified. The City agrees in consideration of the work to be performed for the Project herein and subject to the terms and conditions thereof, to pay Contractor all sums of money which may become due to Contractor in accordance with the terms of the aforesaid bid and proposal, and this Agreement, to wit: Three Million Six Hundred Forty-Seven Thousand Nine Hundred Ninety-Nine Dollars and Zero Cents ($3,647,999.00).
Said sum shall be paid in accordance with Section 8 of the Standard Specifications. With respect to that portion of the above sum as is based upon the estimated quantities specified for the general scope of the work to be performed herein, actual payment will be based upon the quantities as measured upon completion. No payment made under this Agreement shall be construed to be an acceptance of defective work or improper materials.
Section 6. PREVAILING WAGES. Pursuant to the provisions of Articles 1 and 2 of Chapter 1, Part 7, Division II, of the Labor Code of the State of California, not less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the Project contemplated under this Agreement shall be paid to all workers, laborers and mechanics employed in the execution of said Project by Contractor, or by any subcontractor doing or contracting to do any part of said Project. The appropriate determination of the Director of the California Department of Industrial Relations is filed with, and available for inspection at 2729 Prospect Park Drive, Rancho Cordova, CA 95670, the office of the Clerk of the City. Contractor shall post, at each job site, a copy of such prevailing rate of per diem wages as determined by the Director for the California Department of Industrial Relations.
Section 7. INSURANCE. The Contractor shall carry and maintain during the life of this Agreement, such public liability, property damage and contractual liability, auto, worker’s compensation and builders’ risk insurance as required by the specifications.
Section 8. WORKERS’ COMPENSATION CERTIFICATION. By execution of this Agreement, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” Section 9. PERFORMANCE AND PAYMENT BONDS. The Contractor shall, before beginning said work for the Project, file two bonds with the City, each made payable to the City.
These bonds shall be issued by a surety company authorized to do business in the State of California, and shall be maintained during the entire life of the Agreement at the expense of the Contractor. One bond shall be in the amount of one hundred percent (100%) of the Agreement and shall guarantee the faithful performance of the Agreement. The second bond shall be the payment bond required by California Civil Code Section 3247 et seq., and shall be in the
ITEM 9.2. ATTACHMENT 5 CONTRACT NO. 2023-47
1898853.2
Construction Services Agreement between April 3, 2023
City of Rancho Cordova and Anvil Builders Inc. Page 3 of 5 amount of one hundred percent (100%) of the Agreement. Any alterations made in the specifications which are a part of this Agreement or in any provision of this Agreement shall not operate to release any surety from liability on any bond required hereunder and the consent to make such alterations is hereby given, and any surety on said bonds hereby waives the provisions of California Civil Code Sections 2819 and 2845.
Section 10. INDEMNIFICATION.
10.1 Contractor’s Performance. To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City, its governing Board, officers, directors, agents, employees and volunteers from and against any and all claims, demands, actions, losses, liabilities, damages, and all costs incidental thereto, including cost of defense, settlement, arbitration, and reasonable attorneys’ fees arising out of, pertaining to, or resulting from the acts or omissions of anyone else directly or indirectly acting on behalf of the Contractor, or for which the Contractor is legally liable under law, regardless of whether caused in part by a party indemnified hereunder.
10.2 No Limitation of Liability for Indemnification. The indemnities set forth in this Section shall not be limited by the insurance requirements set forth in the Contract.
Section 11. MISCELLANEOUS PROVISIONS.
11.1This Agreement shall bind and inure to the heirs, devisees, assignees, and successors in interest of Contractor and to the successors in interest of Contractor in the same manner as if such parties had been expressly named herein. All times stated herein or in the contract documents are of the essence hereof. As used in this instrument the singular includes the plural, and the masculine includes the feminine and the neuter. This Agreement may create a possessory interest subject to property taxation, and Contractor may be subject to the payment of property taxes levied on such interest.
11.2 Contract Administration.
This Agreement shall be administered by Kristine Courdy ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
ITEM 9.2. ATTACHMENT 5 CONTRACT NO. 2023-47
1898853.2
Construction Services Agreement between April 3, 2023
City of Rancho Cordova and Anvil Builders Inc. Page 4 of 5
11.3 Notices. Any written notice to consultant shall be sent to:
Alan Guy
Anvil Builders Inc.
1550 Park Ave.
Emeryville, CA 94608
415-285-5000
Any written notice to City shall be sent to:
Dalia Fadl
City of Rancho Cordova
Department of Public Works
2729 Prospect Park Drive
Rancho Cordova, CA 95670
[email protected]
11.4 IRS Form W-9. Contractor shall complete and submit Internal Revenue Service Form W-9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
ITEM 9.2. ATTACHMENT 5 CONTRACT NO. 2023-47
1898853.2
Construction Services Agreement between April 3, 2023
City of Rancho Cordova and Anvil Builders Inc. Page 5 of 5 IN WITNESS WHEREOF, the City Council and Contractor have caused this Agreement to be executed as of the day and year first above written.
CITY OF RANCHO CORDOVA: CONTRACTOR:
Micah Runner, City ManagerAlan Guy, President
______
Date Date
Attest:
Stacy Leitner, CMC, City Clerk
Date
Approved as to Form:
Adam U. Lindgren, City Attorney
Date
ITEM 16.2. ATTACHMENT 5 CONTRACT NO. 2023-47
1898853.2
Construction Services Agreement between April 3, 2023
City of Rancho Cordova and Anvil Builders Inc. – Exhibit APage 1 of 1
EXHIBIT A
CONTRACTOR BID
Refer to Attached Contractor Bid
.
MEMORANDUM
City Council Staff Report - Page 1 of 1
ITEM 9.3.
DATE: April 3, 2023
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Steve Harriman, Public Works Division Manager
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 61-2017-3 WITH DAVEY RESOURCE
GROUP INC. TO EXTEND THE CONTRACT TERM FROM JUNE 30,
2023, TO JUNE 30, 2025, WHICH WOULD RESULT IN AN INCREASE TO THE CONTRACT AMOUNT FROM $460,000 TO $732,500 FOR
ON-CALL ARBORIST CONSULTING SERVICES
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract No. 61-2017- 3 with Davey Resource Group Inc. for On-Call Arborist Consulting Services. This would extend the contract term from June 30, 2023, to June 30, 2025, which would result in an increase to the contract amount from $460,000 to $732,500.
BACKGROUND
The on-call certified arborist will continue to assist with a variety of tasks to protect and enhance the tree canopy in Rancho Cordova, including: 1) management and maintenance of public trees, 2) inspection of private, protected trees prior to issuance of a permit for pruning or removal, 3) development and implementation of tree planting projects for residential and commercial parcels, open spaces, churches, etc., 4) review of development plans and tree planting standards, and 5) grant administration for tree canopy projects.
FISCAL IMPACT AND FUNDING SOURCE
Funding is from the Public Works Operating Budget. There is no impact to the City’s General Fund.
ATTACHMENT(S)
1. Resolution
2. Contract No. 61-2017-3
ITEM 9.3. ATTACHMENT 1 Resolution No. XX-2023 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2023
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 61-2017-3 WITH DAVEY RESOURCE GROUP INC. TO EXTEND THE CONTRACT TERM FROM JUNE 30, 2023, TO JUNE 30, 2025, WHICH RESULTS IN AN INCREASE TO THE CONTRACT AMOUNT FROM $460,000 TO $732,500 FOR ON-CALL
ARBORIST CONSULTING SERVICES
WHEREAS, the Parties entered into a two-year Professional Services Agreement (No. 61-2017) on July 1, 2017, in the amount of $140,000 for the purpose of providing On-Call Arborist Consulting Services through June 30, 2019; and WHEREAS, Amendment No. 1 increased the contract amount by $160,000, from $140,000 to $300,000, and extended the contract term to June 30, 2021; and WHEREAS, Amendment No. 2 increased the contract amount by $160,000, from $300,000 to $460,000, and extended the contract term to June 30, 2023; and
WHEREAS, Amendment No. 3 will increase the contract amount by $272,500, from $460,000 to $732,500, and extend the contract term to June 30, 2025; and
WHEREAS, Amendment No. 3 will allow Davey Resource Group Inc. to continue to provide technical assistance for the maintenance, preservation, and enhancement of the City’s urban forest; and
WHEREAS, those services will exceed the maximum amount the City Manager is authorized to approve; and
WHEREAS, funding for the contract amendment will be from the Public Works Operating Budget. There is no impact to the City’s general fund.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract Amendment No. 61-2017-3 with Davey Resource Group Inc. to extend the contract term from June 30, 2023, to June 30, 2025, and increase the contract amount from $460,000 to an amount not to exceed $732,500 in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 3rd day of April 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ITEM 9.3. ATTACHMENT 1 Resolution No. XX-2023 Page 2 of 2 ATTEST:
Linda Budge, Mayor
Stacy Leitner, CMC
City Clerk
THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF RANCHO CORDOVA AND DAVEY
RESOURCE GROUP, INC.
This Thi
rd Amendment to the Agreement for Professional Services (“Amendment”) is made by and between the City of Rancho Cordova (“City”) and Davey Resource Group, Inc. (“Professional”) as of July 1, 2023. City and Professional are hereinafter collectively referred to as the "Parties."
RECITALS
WHEREA
S, the Parties entered into a two-year Professional Services Agreement (No. 61-2017) on July 1, 2017 in the amount of $140,000 for the purpose of providing On- Call Consulting Arborist Services through June 30, 2019; and WHEREA
S, Amendment No. 1 increased the contract amount by $160,000, from $140,000 to $300,000, and extended to contract term to June 30, 2021; and WHEREA
S, Amendment No. 2 increased the contract amount by $160,000, from $300,000 to $460,000, and extended the contract term to June 30, 2023; and WHEREA
S, Amendment No. 3 will increase the contract amount by $272,500, from $460,000 to $732,500, and extend the contract term to June 30, 2025; and WHEREA
S, Amendment No. 3 will allow Davey Resource Group to continue to provide technical assistance for the maintenance, preservation and enhancement of the City’s urban forest; and
WHEREA
S, those services will exceed the maximum amount the City Manager is authorized to approve; and
WHEREA
S, Amendment No. 3 establishes a billing rate for a Junior Arborist of $90 per hour in Fiscal Year 2023/24 and $95 per hour in Fiscal Year 2024/25, and increases the billing rate for a Senior Arborist from the current rate of $77.00 per hour to $105 in Fiscal Year 2023/24 and $112.00 in Fiscal Year 2024/25; and WHEREA
S, funding for the contract amendment will be from the Public Works Operating Budget. There is no impact to the general fund.
NOW
THEREFORE, the parties hereto agree as follows:
AGREEMENT
1. The Parti
es agree to modify the end date of the PSA from June 30, 2023 to June 30, 2025. The first sentence of Section 1.1 of the PSA, “Term of Service,” is amended to read as follows:
"The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2025, and Professional shall complete the work described in Exhibit A prior to that date; unless the term of the Agreement is otherwise terminated or extended, as provided in Section 8." ITEM 9.3.
ATTACHMENT 2
Contract No. 61-2017-3
2. Sec
tion 2 of the PSA, “Compensation,” provides for the City to pay Professional a sum not to exceed $140,000. The Parties agree to amend Section 2 of the PSA in order to increase the compensation amount to pay Professional for additional services. The first sentence of Section 2 of the PSA is amended to read as follows:
"C
ity hereby agrees to pay Professional a sum not to exceed Seven Hundred and Thirty-Two Thousand and Five Hundred Dollars ($732,500), notwithstanding any contrary indication that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement.”
3. T
he document entitled “Scope of Work”, attached hereto as Exhibit A, shall replace and superseded the PSA’s Exhibit A.
4. Al
l other terms and conditions in the PSA shall remain in full force and effect to the extent they are not in conflict with this Amendment.
5. The si
gnatures of the Parties to this Amendment may be executed and acknowledged on separate pages or in counterparts which, when attached to this Amendment, shall constitute one complete Amendment.
6. Contract Administration. This Agreement shall be administered by Steve Harriman ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
Not
ices. Any written notice to Professional shall be sent to:
Em
ily Spillett, Senior Area Manager
6005 Capistrano Avenue, Suite A
Atascadero, CA 93422
[email protected]
Any
written notice to City shall be sent to:
St
eve Harriman, Operation and Maintenance Division Manager 2729 Prospect Park Drive
Rancho Cordova, CA 95670
[email protected]
ITEM 9.3.
ATTACHMENT 2
Contract No. 61-2017-3
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year first above written.
CITY OF RANCHO CORDOVA PROFESSIONAL
____________________________ ______________________________ Micah Runner, City Manager Emily Spillett, Senior Area Manager
Date:__________________ Date:__________________
Attest:
____________________________
Stacy Leitner, CMC, City Clerk
Date:__________________
Approved as to Form:
____________________________
Adam Lindgren, City Attorney
Date:__________________
ITEM 9.3.
ATTACHMENT 2
Contract No. 61-2017-3
Corporate Headquarters
295 South Water Street, Suite 300
Kent, OH 44240
800-828-8312
Local Office
PO BOX 5321
Larkspur, CA 94977
February 27, 2022
Steve Harriman
Operations and Maintenance Manager
Rancho Cordova City Hall
2729 Prospect Park Drive
Rancho Cordova, CA 95670
RE: Ranch Cordova Contract Urban Forester Manager and Arborist Services 7/2023-6/2025: Scope and Pricing
Dear Steve Harriman,
Thank you for the opportunity to continue to provide urban forestry services to the City of Rancho Cordova, California. The Davey Resource Group (DRG) team is devoted to providing exceptional service through our technical expertise and our passion for innovative solutions. W e recognize that our success depends on meeting your needs and we are excited about the opportunity to continue collaborating with Rancho Cordova to enhance your level of service to the community and contribute to an e ectively managed environmental asset
that is aligned with Rancho Cordova's urban forestry values.
Furthermore, we recognize that the rates in this proposal are signi cantly higher than our current rates. Based on Lori Murphy’s ever-growing credentials and skills it was necessary to adjust the pricing for her position. In order to o set those costs we have provided a junior consulting arborist rate that can support Lori in the simpler duties and responsibilities at a lower rate.
W e welcome further discussion of this proposal and our rates to meet your needs and expectations. Please feel free to contact me if you have any questions.
Sincerely,
Emily Spillett, Senior Area Manager
Davey Resource Group, Inc.
Certi
ed Arborist WE6702-A
415-725-6297
[email protected]
Ranch Cordova Contract Arborist Services 2023-2025: Scope and Pricing DRG Proposal February 2023
EXHIBIT A
ITEM 9.3.
ATTACHMENT 2
Contract No. 61-2017-3
Scope of Services
Y our community will be well served by the experience that DRG brings to your program. Rancho Cordova will continue to see value from DRG’s urban forestry expertise that comes from a passionate and lengthy involvement in urban forestry across North America and in California. DRG suggests sta ng both a Senior
Contract Arborist (BCMA, ASCA quali ed, ISA certi ed arborist with T ree Risk Assessment Quali cation (TRAQ)) to complete the following work in Rancho Cordova as well as provide a supplemental Junior Contract Arborist (ISA/TRAQ) to support the nonmanagerial tasks identi ed below:
Urban Forest Manager Responsibilities
● Complete a review of guidelines and policies to
ensure ISA and TCIA Best Management practices.
● Perform a review of STF and T ree Maintenance
contract scope of work
● Ensure program quality assurance
● Meet with residents to discuss tree issues on private and commercial property by working with code
enforcement, permitting, community engagement
departments, and also through resident outreach to
prepare arborist reports and o er solutions.
● Review and update the City hardscape (planting
specs) with the planning department to ensure
adequate rooting space (Goal: grow large trees).
● Review and update sidewalk repair guidelines to
meet ISA BMP’s
● Review and authorize contract arborist reports
prior to concrete construction
● Assign tree maintenance to contractor
● Direct and track non-compliance issues to code
enforcement
● Maintain T ree City USA status (yearly submission)
● Discuss, clarify, and adopt annual UFMP matrix
● Monitor Grant Opportunities
● Facilitate Storm Basin Plantings
Sacramento Tree Foundation (STF)
coordination
● W eekly review of residential tree planting
activities.
● Approve quarterly public tree planting
activities. Min 2.
● Monitor STF stake removal and mulch
campaign
● Review stump removal lead coordination
New Development
● Review all development plans for
maximizing shade.
● Include tree installation speci cations as a
component of the inspectors' review.
● W ork with developers to add green belts to
grow shade belts.
Community Engagement
● Responding to community concerns and complaints.
● Report to the Public W orks Division Manager weekly.
● Davey will assist in identifying and organizing future planting projects, including residential neighborhoods, commercial/multifamily properties, parks, schools, churches, etc. and assist with Rancho’s goal to be creative and aggressive in identifying and implementing a variety of planting projects across the City.
Contract Arborist Responsibilities
● Maintain tree inventory in the database.
● Inspect tree installations at new developments prior to city signing o to ensure correct species are
installed, properly planted, and locations are correct. ● Review planning documents for appropriate tree species and planting locations. ● Root inspections for sidewalk repair
● T ree health and pruning quality monitoring
Ranch Cordova Contract Arborist Services 2023-2025: Scope and Pricing DRG Proposal February 2023
2 of 6
ITEM 9.3.
ATTACHMENT 2
Contract No. 61-2017-3
Proposed Staff
Our sta are aligned and operate as a cohesive team. All are International Society of Arboriculture (ISA) Certi ed Arborists, some with advanced certi cations that include risk assessment and municipal specialties.
For this contract, we propose Lori Murphy will serve as the Senior Contract Arborist. Meagan Beaver would serve as the supplementary Junior Arborist. Emily Spillett will be responsible for contract oversight including personnel management, logistical planning, and project delivery.
Lori Murphy | Urban Forest Manager
Lori Murphy is an associate consultant with Davey
Resource Group (DRG). With over 19 years of industry
experience, Lori is an expert in all facets of tree assessment and identi
cation and has inventoried more than 300,000
trees during her time with DRG. She performs urban tree risk assessments; tree inventories; arborist reports; tree protection plans; site plan reviews; construction
monitoring; and tree and plant appraisals.
In 2017, Lori became the contract city arborist for the City of Rancho Cordova, CA, managing city-maintained trees
by developing a
ve-year proactive maintenance plan for all
trees, and reviewing site plans and tree permits. She has also been the contract city arborist for the City of Citrus
Heights, CA since 2018. Within both of these roles, Lori provides excellent tree care solutions and responds to resident inquiries.
Lori is a former Sacramento County Master Gardener, serving for over ten years, where she diagnosed pest and landscape problems at plant clinics and conducted workshops on pruning and integrated pest management (IPM) techniques.
Prior to joining DRG, Lori was a community forester with the Sacramento T ree Foundation where she worked with homeowners, businesses, and municipalities, sited trees in appropriate locations, taught proper planting, pruning, and cultural care, organized tree planting events with volunteers, and led tree tours.
Credentials
● Registered Consulting Arborist (#780)
● Board Certi
ed Master Arborist and Municipal Specialist (WE-7844BM), International Society of Arboriculture (ISA)
● T ree Risk Assessment Quali cation (TRAQ), ISA
● T ree and Plant Appraisal Quali cation, American Society of Consulting Arborists (ASCA) ● Adult First Aid/CPR/ AED, American Red Cross
Ranch Cordova Contract Arborist Services 2023-2025: Scope and Pricing DRG Proposal February 2023
3 of 6
ITEM 9.3.
ATTACHMENT 2
Contract No. 61-2017-3
Meagan Beaver| Contract Arborist
Meagan Beaver is an associate consultant with over seven years of industry experience in tree protection plans; tree inventory; budget oversight; quality control;
re mitigation; sensitive species
protection; riparian habitat protection; erosion control and mitigation; data collection; and project management. Meagan is responsible for the development, production, and
implementation of Mind the Divide, where we collaborate with USDA FS and CAUFC on increasing the urban forest across California, as well as outreach and education on
re mitigation
methods.
Prior to joining DRG, Meagan worked for the Firesafe Council and collaborated with CalFire, Caltrans, Santa Clara County, and local arborists and contractors on a 6.5-mile shaded fuel-break installation along Highway 17 in California. This nine-million-dollar project was part of Governor Newsom’s 2019 wild
re protection plan, providing critical rebreak and ensuring an emergency-escape route from spreading wild res for thousands of residents.
Meagan was the division lead on this project, performing work zone mapping in Avenza software; managing project plans and budgets; coordinating public outreach; providing site monitoring and reporting; and overseeing erosion control installations. In addition to these services, she also performed and delegated Level 1 Risk Assessment tasks on forest inventory, hazard trees, and sensitive areas.
Credentials
● Certi
ed Arborist (#WE-13490A), International Society of Arboriculture (ISA) ● T ree Risk Assessment Quali cation (TRAQ), ISA
● ENTS 391 Colorado Ecosystem Field Studies, Montana University—Forestry Dynamics, Fire Preparation and Mitigation
● Adult First Aid/CPR/ AED, American Red
Ranch Cordova Contract Arborist Services 2023-2025: Scope and Pricing DRG Proposal February 2023
4 of 6
ITEM 9.3.
ATTACHMENT 2
Contract No. 61-2017-3
Experience and Expertise
Davey Resource Group, Inc is the arboricultural and horticultural consulting subsidiary to The Davey T ree Expert Company. With extensive experience assisting private and commercial properties and other entities including municipalities and utilities, we work with asset managers around the country and provide customized solutions to managing and tracking vital environmental assets. Our urban forestry services have provided clients nationwide with the ability to accurately and sustainably manage their critical ‘green’ infrastructure.
The DRG team is devoted to providing excellent customer service through our technical expertise and our passion for innovative solutions. W e recognize that our success depends on meeting your needs and we are excited about the opportunity to collaborate with you on your project. Please feel free to contact me with any questions.
Proposed Annual Rates
The below rates are proposed for an additional 3-year contract. Our local management team looks forward to discussing these rates with you at your earliest convenience.
Contract Year
Role 2023/2024 2024/2025
Senior Contract Arborist $105.00 $112.00
Junior Contract Arborist $90.00 $95.00
TERMS AND CONDITIONS
● All pricing is valid for 60 days from the date of this proposal. ● Time and materials (T&M) estimates may uctuate and will be billed accordingly. Fixed fee contract prices will be billed as shown.
● Invoicing will be submitted monthly for work performed unless otherwise agreed upon. ● Payment terms are net 30 days.
● If prevailing wage requirements are discovered after the date of this proposal, we reserve the right to negotiate our fees.
● The client is responsible for any permit fees, taxes, and other related expenses, unless noted as being included in our proposal.
● The client shall provide 48 hours notice of any meetings where the consultant’s attendance is required.
● Unless otherwise stated, one round of revisions to deliverables is included in our base fee.
Additional edits or revisions will be billed on a time and material (T&M) basis. ● All reports are provided only to the client unless otherwise directed.
LIMITED WARRANTY
Davey Resource Group, Inc. ( “DRG”) provides this limited warranty ( “Limited W arranty”) in connection with the provision of services by DRG (collectively the “Services”) under the agreement between the parties, including any bids, orders, contracts, or understandings between the parties (collectively the “ Agreement”).
Notwithstanding anything to the contrary in the Agreement, this Limited W arranty will apply to all Services rendered by DRG and supersedes all other warranties in the Agreement and all other terms and conditions Ranch Cordova Contract Arborist Services 2023-2025: Scope and Pricing DRG Proposal February 2023
5 of 6
ITEM 9.3.
ATTACHMENT 2
Contract No. 61-2017-3
in the Agreement that con ict with the provisions of this Limited W arranty. Any terms or conditions contained in any other agreement, instrument, or document between the parties, or any document or communication from you, that in any way modi es the provisions in this Limited W arranty, will not modify this Limited W arranty nor be binding on the parties unless such terms and conditions are approved in a writing signed by both parties that speci
cally references this Limited W arranty.
Subject to the terms and conditions set forth in this Limited W arranty, for a period of ninety (90) days from the date Services are performed (the “W arranty Period”), DRG warrants to Customer that the Services will be performed in a timely, professional and workmanlike manner by quali ed personnel.
T o the extent the Services involve the evaluation or documentation (“Observational Data”) of trees, tree inventories, natural areas, wetlands and other water features, animal or plant species, or other subjects (collectively, “Subjects”), the Observational Data will pertain only to the speci c point in time it is collected
(the “Time of Collection”). DRG will not be responsible nor in any way liable for (a) any conditions not discoverable using the agreed upon means and methods used to perform the Services, (b) updating any Observational Data, (c) any changes in the Subjects after the Time of Collection (including, but not limited to, decay or damage by the elements, persons or implements; insect infestation; deterioration; or acts of God or nature [collectively, “Changes”]), (d) performing services that are in addition to or di erent from the
originally agreed upon Services in response to Changes, or (e) any actions or inactions of you or any third party in connection with or in response to the Observational Data. If a visual inspection is utilized, visual inspection does not include aerial or subterranean inspection, testing, or analysis unless stated in the scope of work. When performing tree inventories or assessments, DRG will not be liable for the discovery or identi
cation of non-visually observable, latent, dormant, or hidden conditions or hazards, and does not guarantee that Subjects will be healthy or safe under all circumstances or for a speci ed period of time, or that remedial treatments will remedy a defect or condition.
T o the extent you request DRG’s guidance on your permitting and license requirements, DRG’s guidance represents its recommendations based on its understanding of and experience in the industry and does not guarantee your compliance with any particular federal, state or local law, code or regulation.
DRG may review information provided by or on behalf of you, including, without limitation, paper and digital GIS databases, maps, and other information publicly available or other third-party records or conducted interviews (collectively, “Source Information”). DRG assumes the genuineness of all Source Information. DRG disclaims any liability for errors, omissions, or inaccuracies resulting from or contained in any Source Information.
If it is determined that DRG has breached this Limited W arranty, DRG will, in its reasonable discretion, either: (i) re-perform the defective part of the Services or (ii) credit or refund the fees paid for the defective part of the Services.This remedy will be your sole and exclusive remedy and DRG’s entire liability for any breach of this Limited Warranty.Y ou will be deemed to have accepted all of the Services if written notice of an alleged breach of this Limited W arranty is not delivered to DRG prior to the expiration of the W arranty Period.
T o the greatest extent permitted by law, except for this Limited W arranty, DRG makes no warranty whatsoever, including, without limitation, any warranty of merchantability or tness for a particular
purpose, whether express or implied, by law, course of dealing, course of performance, usage of trade or otherwise.
Ranch Cordova Contract Arborist Services 2023-2025: Scope and Pricing DRG Proposal February 2023
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ITEM 9.3.
ATTACHMENT 2
Contract No. 61-2017-3
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.4.
DATE: April 3, 2023
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Edgar Medina, Principal Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 179-2018-03 TO INCREASE THE
CONTRACT AMOUNT BY $13,856.00 TO AN AMOUNT NOT TO
EXCEED $213,856.00 WITH PSOMAS, INC. FOR ON-CALL
CONSTRUCTION MANAGEMENT SERVICES FOR THE WHITE ROCK
ROAD - SUNRISE BOULEVARD TO FITZGERALD ROAD PROJECT
AND FINDING THE PROJECT EXEMPT FROM FURTHER
CALIFORNIA ENVIRONMENTAL QUALITY ACT ANALYSIS AS AN
INITIAL STUDY WITH MITIGATED NEGATIVE
DECLARATION/ENVIRONMENTAL ASSESSMENT WITH FINDING OF
NO SIGNIFICANT IMPACT AND SECTION 4(F) EVALUATION HAS
PREVIOUSLY BEEN PREPARED
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract Amendment No. 179-2018-03 increasing the contract amount by $13,856.00 to an amount not to exceed $213,856.00 with Psomas, Inc. for the White Rock Road - Sunrise Boulevard to Fitzgerald Road Project.
BACKGROUND
In order to provide flexibility to adapt to a variable development and construction market, the Public Works Department employs the assistance of qualified consultants for construction management, inspection, and plan review services. The on-call contracts allow the City to draw upon greater resources, thus increasing the ability to handle workload peaks and maintain efficient response times. Psomas was selected for these services based on a competitive proposal in 2018 and has been tasked to provide construction management services for the White Rock Road - Sunrise Boulevard to Fitzgerald Road Project.
Since 2018, the City has approved and processed two contract amendments to update the compensation rate schedule and the term of the contract, with the last amendment occurring in January, 2022. This amendment will update the contract with the consultant's current
City Council Staff Report - Page 2 of 2
compensation rate schedule for construction management services, increase the contract amount, and amend the contract term to be in line with the project's schedule.
In February 2023, City Council approved a construction contract with Central Valley Engineering & Asphalt, Inc. that will be improving approximately 0.25 mile of 4-lane White Rock Road by rehabilitating the deteriorating roadway segment, installing a new traffic signal at Gold Valley, median, bike lanes, sidewalk curb ramps, storm drain lines, and driveway improvements. This project will connect to the recent improvements on White Rock Road completed in late 2022, that, collectively, serve to support immediate growth, traffic volumes, parallel capacity and drive our economy.
The tentative project schedule is to begin construction in Spring 2023 and end construction in Fall 2023.
FISCAL IMPACT AND FUNDING SOURCE
Funding for this project consists of Traffic Impact Mitigation Fees, Gas Tax, New Measure A Maintenance, Supplemental Transportation Fee and Capital Infrastructure Fund. There is no impact on the City’s General Fund.
This project is included in the City's current approved FY 2022-23 Capital Improvement Plan.
ATTACHMENT(S)
1. Resolution
2. Contract No. 179-2018-03
ITEM 9.4. ATTACHMENT 1 Resolution No. XX-2023 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA,
STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 179-2018-03 TO INCREASE THE CONTRACT AMOUNT BY $13,856.00 TO AN AMOUNT NOT TO EXCEED $213,856.00 WITH PSOMAS INC., FOR ON-CALL
CONSTRUCTION MANAGEMENT SERVICES FOR THE
WHITE ROCK ROAD - SUNRISE TO FITZGERALD ROAD PROJECT
WHEREAS, on December 3, 2018, Council approved Contract No. 179-2018 with Psomas, Inc. in an amount not to exceed $200,000.00 for on-call construction management services; and
WHEREAS, the Public Works Department employs the assistance of qualified consultants for construction management, inspection and plan review services in order to provide flexibility to adapt to variable development and construction demands; and
WHEREAS, the contract will be paid through various funding sources earmarked for the projects; and
WHEREAS, on-call construction management contracts allow the City to draw upon greater resources, thus increasing the ability to handle workload peaks and maintain efficient response times; and
WHEREAS, in January 2020, Contract Amendment No. 179-2018-01 was administratively processed to update the Compensation Schedule per the terms of the contract; and
WHEREAS, in January 2021, Contract Amendment No. 179-2018-02 was administratively processed to revise the contract term period from December 31, 2021, to June 30, 2023; and
WHEREAS, Contract Amendment No. 179-2018-03 will increase the contract amount by $13,856.00 to an amount not to exceed $213,856.00, update the Compensation Rates and extend the contract term to end on June 30, 2025; and
WHEREAS, this project was reviewed under the requirements of the California Environmental Quality Act and National Environmental Policy Act and Initial Study with Mitigated Negative Declaration/Environmental Assessment with Finding of No Significant Impact and Section 4(f) Evaluation was approved in January 2016 and revalidated in September 2020.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract Amendment 179-2018-03 to increase the contract to an amount not to exceed $213,856.00, update the Compensation Rates and extend the contract term to June 30, 2025, in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on 3rd day
ITEM 9.4. ATTACHMENT 1 Resolution No. XX-2023 Page 2 of 2 of April 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Linda Budge, Mayor
Stacy Leitner, CMC
City Clerk
CONTRACT NO. 179-2018-03
Third Amendment to Professional Services Agreement between Page 1 of 2 City of Rancho Cordova and PSOMAS
THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF RANCHO CORDOVA AND PSOMAS
This
Third Amendment to the Agreement for Professional Services (“Amendment”) is made by and between the City of Rancho Cordova (“City”) and PSOMAS (“Professional”) as of April 03, 2023. City and Professional are hereinafter collectively referred to as the "Parties." RECIT
ALS
WHERE
AS, the Parties entered into a Professional Services Agreement (“P SA”) dated December 03, 2018 for the purpose of providing construction management services; and WHERE
AS, the First Amendment, 179-2018-01, to the PSA was executed on December 16, 2019, to update the names and classifications of the primary consultant (key staff) team members and their specific rate of compensation; and
WHERE
AS, the Second Amendment, 179-2018-02, to the PSA was executed on December 03, 2021, to amend the term of the agreement; and
WHERE
AS, the Third Amendment, 179-2018-03, to the PSA will amend the existing contract, increasing the total compensation to a not to exceed amount of $213,856.00 of On-Call Construction Management Services, amend Section 1.1 Term of Service extending the term of this agreement from June 30, 2023 to June 30, 2025, and update the Compensation Rates in the Scope of Services; and WHERE
AS, the Parties agree that changes to the term and services provided for in the P SA are necessary in order for the City to continue receiving services by Professional.
NOW,
THEREFORE, the Parties hereto agree as follows:
AGREE
MENT
1. The Par
ties agree to modify the end date of the PSA from June 30, 2023, to June 30, 2025. The first sentence of Section 1.1 of the PSA, “Term of Service,” is amended to read as follows:
"The t
erm of this Agreement shall begin on the date first noted above and shall end on June 30, 2025,”
2. The Parties agree to amend the Compensation Rates, attached and hereinafter identified as Exhibit
B of Scope of Services.
3. All other terms and conditions in the PSA shall remain in full force and effect to the extent they are
not in conflict with this Amendment.
ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 179-2018-03
Third Amendment to Professional Services Agreement between Page 2 of 2 City of Rancho Cordova and PSOMAS
4. The signatures of the Parties to this Amendment may be executed and acknowledged on separate pages or in counterparts which, when attached to this Amendment, shall constitute one complete Amendment.
5. Contract Administration. This Agreement shall be administered by Edgar Medina, P.E. ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
Notices. Any written notice to Professional shall be sent to:
Mr. Frank Martin, P.E.
PSOMAS
1075 Creekside Ridge Drive
Roseville, Ca. 95678
[email protected]
Any written notice to City shall be sent to:
Mr. Edgar Medina, P.E.
Public Works Department
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, Ca. 95670
[email protected]
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year first above written.
CITY OF RANCHO CORDOVA PROFESSIONAL
____________________________ ______________________________ Micah Runner, City Manager Frank Martin, P.E., Vice President
Date:__________________ Date:__________________
Attest:
____________________________
Stacy Leitner, CMC, City Clerk
Date:__________________
Approved as to Form:
____________________________
Adam U. Lindgren, City Attorney
Date:__________________
ITEM 9.4.
ATTACHMENT 2
CONTRACT NO. 179-2018-03
Third Amendment to Professional Services Agreement between Page 1 of 1 City of Rancho Cordova and PSOMAS
EXHIBIT B
ITEM 9.4.
ATTACHMENT 2
City of Rancho Cordova
White Rock Road/Gold Valley Intersection Traffic Signal Improvement Project
COST PROPOSAL
Consultant Name PSOMAS
DIRECT LABOR Staged Construction
Initial
Hourly
Classification Name Hours Rate Total
Psomas Labor
PM Brian Fragiao, PE 24 $ 250.74 $ 6,018
RE Tim Grossman 260 $ 209.11 $ 54,369
CI Dan Fravel 590 $ 193.65 $ 114,254
CI (OT) Dan Fravel 30 $ 257.56 $ 7,727
CI, Electrical Hamid Zolfaghari 60 $ 227.98 $ 13,679
Admin Christin Ayres 36 $ 97.51 $ 3,510
Subtotal Direct Psomas Labor Costs $ 199,556
$ 199,556
OTHER COSTS
Vehicles (Included in Overhead) $ -
Field Equipment and Supplies
Office Supplies
Travel
Miscellaneous Expenses $ -
$ -
SUBCONSULTANT COST
Argonaut (SWPPP Support) $ 3,000
Twining (Material Testing and Source Inspection) $ 10,000 Subconsultant Markup (10%) $ 1,300
$ 14,300
TOTAL COST $ 213,856
ITEM 9.4.
ATTACHMENT 2
City of Rancho Cordova
White Rock Road/Gold Valley Intersection Traffic Signal Improvement Project
EXEMPT & NON-EXEMPT EMPLOYEES - STRAIGHT TIME
Fringe Benefit % 51.9% + Overhead% 103.7% + General Administration % (Included in OH) = ICR 153.27% Fee% = 10.00%
PREVAILING WAGE EMPLOYEES (INSPECTION) - STRAIGHT TIME
Fringe Benefit % 51.9% + Overhead% 103.7% + General Administration % (Included in OH) = ICR 153.27% Fee% = 10.00%
BILLING INFORMATION
Name/Classification Hourly Billing Rates Effective date of Actual # of hourly rate hourly rate Hours
Straight OT (1.5x) OT (2x) From To
Project Manager $ 250.74 08/01/19 02/01/20 $ 90.00 24 $6,018 Resident Engineer $ 209.11 08/01/19 02/01/20 $ 75.06 260 $54,369 Construction Inspector $ 193.65 08/01/19 09/30/19 $ 69.51 590 $114,254 Construction Inspector(OT) $ 257.56 08/01/19 09/30/19 $ 69.51 30 $7,727 CI, Electrical $ 227.98 08/01/19 09/30/19 $ 81.83 60 $13,679 Administrative Support $ 97.51 08/01/19 02/01/20 $ 35.00 36 $3,510 Total 1000 $199,556
NOTES:
1) Construction (field) inspection staff will conform to prevailing wage requirements as posted by State of California - Department of Industrial Relations. 2) Overhead audited by independent certified public accountancy firm, Stoughton Davidson. Cognizant agency review & approval was completed by Caltrans w/o exception. 3) Exempt staff classifications applies to Project Manager and Resident Engineer. Overtime for Exempt Employees is charged at the Regular Hourly Rate. 4) For Non-Exempt staff, standard OT (1.5x) is charged at approximately 133% of the straight time hourly rate since health & welfare is covered in the first 40 hours. 5) For Non-Exempt staff preminum OT (2.0x) is charged at approximately 171% of the straight time hourly rate. 6) All billing rates include vehicles, gasoline, maintenance, personal equipment, laptop computers, cameras, etc. (See ODC Breakdown).
ITEM 9.4.
ATTACHMENT 2
City of Rancho Cordova
White Rock Road/Gold Valley Intersection Traffic Signal Improvement Project Manpower Utilization
PRE- Construction POST- TOTAL
NAME FIRM RESPONSIBILITY Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 HOURS Brian Fragiao, PM Psomas Project Manager 4 4 4 4 4 4 24 Cliff Adams, RE Psomas Resident Engineer 40 60 40 40 40 40 260 Psomas Construction Inspector 24 160 156 110 100 40 590 Psomas Construction Inspector (OT) 15 15 30
CI, Electrical 20 20 20 60
Psomas Contract Administration 6 6 6 6 6 6 36
20 22 18 22
ITEM 9.4.
ATTACHMENT 2
City of Rancho Cordova
White Rock Road/Gold Valley Intersection Traffic Signal Improvement Project
Direct Expenses
UNIT
UNIT QTY COST SUBTOTAL TOTAL
A) VEHICLES (Includes insurance, gas and O&M)1
Psomas
PM/Resident Engineer Month Included in Hourly Rate
Construction Inspector Month Included in Hourly Rate
B) FIELD EQUIPMENT & SUPPLIES2
Field Survey Equipment3 Month Included in Hourly Rate
Video Camera & Supplies2 LS Included in Hourly Rate
Turbidity Meter and pH Kit3 Months Included in Hourly Rate Tools & Miscellaneous3 LS
C) OFFICE
Office Space with Security Month Psomas Office
Janitorial Service Month Psomas Office
Utilities Month Psomas Office
Telephone Month Psomas Office
Office Equipment (Desk, Chairs, Tables, etc) Month Psomas Office Copy/Fax Machine (Including Paper) Month Psomas Office
Office First Aid Supplies Month Psomas Office
Water Services & Refrigerator Month Psomas Office
Wireless Internet Set-up & Removal LS Psomas Office
Internet DSL Access Month Psomas Office
Initial Office Supplies LS
Office Supplies Month
Postage/Courier/Reproduction5 Month If Requested by City6 Photos & Prints5 Month If Requested by City6
D) COMPUTERS
Laptop Computers (with Software)2 Month Each Included in Hourly Rate Misc. Hardware/Software (Speciality Applications)4/6 LS If Requested by City IT Staff (Computer Network Set-up/Take-down) LS $3,000 $3,000 E) TRAVEL6
Source Inspection Each
F) MISCELLANEOUS EXPENSES LS
G) TOTAL DIRECT EXPENSES TOTALS:
NOTES:
1) Vehicle costs are included in hourly rates for all staff. 2) Standard Equipment (e.g. cell phones, hand levels, digital cameras, etc.) are included in the hourly rates. 3) Represents specialized tools and/or equipment that may be requested by the City. 4) Represents specialized computer hardware and software that maybe requested by the City. 5) Items designated are normally provided by the Contractor as specified within the Contract Special Provisions. 6) Purchases of office supplies, miscellaneous computer hardware or software and any travel costs shall be included ITEM 9.4.
ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.5.
DATE: April 3, 2023
TO: Honorable Mayor and Council Members
FROM: Stefan Heisler, Housing Manager
SUBJECT: A RESOLUTION TO APPROVE THE EXECUTION OF A
MEMORANDUM OF UNDERSTANDING WITH THE SACRAMENTO
AREA COUNCIL OF GOVERNMENTS TO RECEIVE GREEN MEANS
GO GRANT FUNDS IN THE AMOUNT OF $486,000.00 FOR THE
MILLS CROSSING CIVIC CENTER PROJECT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the resolution would allow the City Manager to execute a Memorandum of Understanding (Contract No. 2023-50) with the Sacramento Area Council of Governments to receive $486,000 in Green Means Go grant funds for the Mills Crossing Civic Center Project.
BACKGROUND
In 2022, the California Department of Housing and Community Development (HCD) released a Notice of Funding Availability (NOFA) for approximately $510,000,000.00 for the Regional Early Action Planning Grant Program of 2021 (REAP 2.0). The principal goal of REAP 2.0 is to make funding available to Metropolitan Planning Organizations (MPOs) and other regional entities for Transformative Planning and Implementation Activities that meet housing and equity goals, reduce Vehicle Miles Traveled (VMT) Per Capita, and advance implementation of the region’s Sustainable Communities Strategy (SCS).
The Sacramento Area Council of Governments (SACOG) is eligible for approximately $33,727,893.48 of REAP 2.0 funding. $3,000,000.00 of this was made available as an Early Activation Category (Category A) with an accelerated deadline to spend this funding by October 1, 2024. The City of Rancho Cordova applied for $486,000.00 of this Early Activation funding for Mills Crossing Civic Center predevelopment expenses and was awarded this amount in November 2022. A resolution is now required in order to execute the grant program Memorandum of Understanding to receive this funding.
FISCAL IMPACT AND FUNDING SOURCE
There is minimal fiscal impact, limited to a small amount of staff time to administer the grant funding.
ATTACHMENT(S)
City Council Staff Report - Page 2 of 2
1. Resolution
2. Contract No. 2023-50
ITEM 9.5. ATTACHMENT 1 Resolution No. XX-2023 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA,
STATE OF CALIFORNIA, AUTHORIZING EXECUTION OF A MEMORANDUM OF
UNDERSTANDING WITH THE SACRAMENTO AREA COUNCIL OF GOVERNMENTS TO
RECEIVE REGIONAL EARLY ACTION PLANNING GRANT PROGRAM FUNDS IN THE AMOUNT OF $486,000.00 FOR THE MILLS CROSSING CIVIC CENTER PROJECT
WHEREAS, in 2022, the California Department of Housing and Community Development (HCD) released a Notice of Funding Availability (NOFA) for approximately $510,000,000.00 for the Regional Early Action Planning Grant Program of 2021 (REAP 2.0); and
WHEREAS, the principal goal of REAP 2.0 is to make funding available to Metropolitan Planning Organizations (MPOs) and other regional entities for Transformative Planning and Implementation Activities that meet housing and equity goals, reduce Vehicle Miles Traveled (VMT) Per Capita, and advance implementation of the region’s Sustainable Communities Strategy; and
WHEREAS, the Sacramento Area Council of Governments (SACOG), as the regional MPO, is eligible for $33,727,893.48 to address the Sacramento region’s unique housing priorities and VMT reduction needs; and
WHEREAS, SACOG made available approximately $3,000,000.00 of its eligible amount for Early Activation projects with an accelerated spending deadline of October 1, 2024; and
WHEREAS, the City of Rancho Cordova applied for an Early Activation grant to support the predevelopment activities of the Mills Crossing Civic Center in September, 2022; and WHEREAS, SACOG awarded the City of Rancho Cordova the full $486,000.00 requested in November 2022; and
WHEREAS, the City Council of the City of Rancho Cordova desires to enter into a Memorandum of Understanding with SACOG for $486,000.00 to receive REAP 2.0 Early Activation funding.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager, or his/her designee, to enter into, execute, and deliver a SACOG Memorandum of Understanding for the amount of $486,000.00 and any and all other documents required or deemed necessary or appropriate to evidence and secure the Green Means Go Grant Program, the City of Rancho Cordova obligations related thereto and all amendments SACOG deems necessary and in accordance with the Green Means Go Grant Program.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 3rd day of April 2023 by the following vote:
ITEM 9.5. ATTACHMENT 1 Resolution No. XX-2023 Page 2 of 2 AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Linda Budge, Mayor
Stacy Leitner, CMC
City Clerk
M
EMORANDUM OF UNDERSTANDING
BETWEEN
SACRAMENTO AREA COUNCIL OF GOVERNMENTS
And the
CITY OF RANCHO CORDOVA
For
the
MILLS CROSSING-URBAN HOUSING DESIGN AND ENGINEERING PROJECT
GREEN MEANS GO GRANT PROGRAM
Th
is Memorandum of Understanding (“MOU” or “Agreement”) is made effective _________________ (th
e “Effective Date”), by and between the Sacramento Area Council of Governments (“SACOG”) and the CITY OF RANCHO CORDOVA (“Local Agency”).
RECITAL
S:
WHEREAS, SACOG, as a council of governments and Metropolitan Planning Organization, provides and/or facilitates member services on behalf of the six counties and 22 cities in the greater Sacramento region; and
WH
EREAS, SACOG is the recipient of funds from the State of California Office of Planning and Research in connection with the Green Means Go funding program; and WH
EREAS, Local Agency is a member of SACOG and is the recipient of FOUR HUNDRED EIGHTY- SIX THOUSAND Dollars ($ 486,000.00) of SACOG Green Means Go funds (the “Funds”) that will be used to pay for the Mills Crossing - Urban Housing Project as more particularly described in Exhibit “A” attached hereto and incorporated herein (the “Project”); and
NOW
, THEREFORE, SACOG and Local Agency agree as follows:
1. Recitals: the recitals above are hereby incorporated in this Agreement.
2. Compliance with Laws: Local Agency will comply with all applicable Federal, State, and local laws, codes, ordinances, regulations, orders, circulars, and directives, including, without limitation, all Federal regulatory requirements associated with the funding provided to Local Agency hereunder. Further, Local Agency will require the appropriate debarment certification form from all Local Agency contractors and Local Agency certifies that it will not knowingly enter into any transaction with a contractor, subcontractor, material supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions by any Federal or State agency.
3. Funding Amount: The amount to be paid to Local Agency under this Agreement will not exceed FOUR HUNDRED EIGHTY- SIX THOUSAND DOLLARS ($486,000.00) unless agreed to in advance by the parties pursuant to a written amendment signed by ITEM 9.5.
ATTACHMENT 2
S
ACOG’s Executive Director or Deputy Executive Director. In no instance will SACOG be liable for any payments or costs for work in excess of this amount, nor for any unauthorized or ineligible costs.
4. Term:
The term of this Agreement shall be from the Effective Date until October 1, 2024, unless agreed to in advance by written amendment signed by SACOG’s Executive Director or Deputy Executive Director.
5. Independent Contractor: The Local Agency, and the agents and employees of the Local Agency, in the performance of this Agreement, will act as and be independent contractors and not officers or employees or agents of SACOG. Local Agency, its officers, employees, agents, and subcontractors, if any, will have no power to bind or commit SACOG to any decision or course of action, and will not represent to any person or business that they have such power. Local Agency has and will retain the right to exercise full control of the supervision of the work and over the employment, direction, compensation and discharge of all persons assisting Local Agency in the performance of work funded by this Agreement. Local Agency will be solely responsible for all matters relating to the payment of its employees and contractors including, but not limited to, compliance with all laws , statutes, and regulations governing such matters.
6. Accounting Records:
a. Local Agency, its staff, contractors and subcontractors shall establish and maintain an accounting system and reports that properly accumulate incurred project costs by line. The accounting system shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment voucher or invoices.
b. Local Agency shall establish a separate ledger account for receipts and expenditure of the Funds and maintain expenditure details in accordance with the scope of work, project timeline and budget.
c. Local Agency shall maintain documentation of its normal procurement policy and competitive bid process (including the use of sole source purchasing), and financial records of expenditures incurred during the course of the project in accordance with GAAP.
d. Local Agency agrees that SACOG and the State of Californ ia or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.
7. Reporting and Payment:
a. On a quarterly basis, Local Agency will provide SACOG with both a written report on the progress made on the Scope of Work (Exhibit “A”) and an invoice for reimbursement. Invoices for contractual work completed through June 30 of a fiscal year must be submitted by July 30. Local Agency shall submit written ITEM 9.5.
ATTACHMENT 2
i
nvoices by e-mail in to SACOG. Local Agency’s written progress report shall be completed as required by SACOG, and shall be for the periods ending March, June, September and December. Local Agency shall also provide a copy of Local Agency’s annual progre ss report that is submitted to the Office of Planning and Research and Strategic Growth Council annually in April. b. Paym
ents to Local Agency hereunder will be made in arrears. Local Agency will submit a detailed and properly documented invoice on its l etterhead for reimbursement which invoice will include the following: (i) a description of the work performed, (ii) a detailed accounting of costs incurred, and (iii) evidence that Local Agency has already incurred costs for the Project. Attached as Exhibi t B is SACOG’s matrix of required supporting documentation for Local Agency invoices.
Invoices for expenditures incurred prior to November 10 , 2022 will not be reimbursed.
c. The L
ocal Agency shall not be entitled to reimbursement of indirect costs unless a copy of an applicable, approved indirect cost plan has been received by SACOG prior to submittal of the first invoice from the Local Agency. Indirect cost rates shall be submitted annually in accordance with SACOG requirements. d. Loca
l Agency will be notified within ten (10) business days following receipt of its invoice by SACOG of any circumstances or data identified by SACOG in Local Agency’s invoice that would cause withholding of approval and subsequent payment. Local Agency’s invoice will include documentation of reimbursable expenses and billed items sufficient for SACOG, in its opinion, to substantiate billings. SACOG reserves the right to withhold payment of disputed amounts.
Local Agency’s failure to comply with any of the reporting requir ements in this Agreement may impact Local Agency’s ability to receive future Green Means Go funds.
8. Audit, Retention and Inspection of Records:
a. SACOG or its designee, including but not limited to any State or Federal agency, will have the right to review, obtain, copy, and audit all books, records, computer records, accounts, documentation and any other materials (collectively “Records”) pertaining to performance of this Agreement, including any Records in the possession of any contractors or subcontractors. Such Records shall include all records of employment, employment advertisements, employment application forms, and other pertinent employment data, as well as any records pertaining to compliance with Public Contract Code Sections 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500, et seq. (when applicable) and other matters connected with the performance of t he contract pursuant to Government Code Section 8546.7.
b. Local
Agency agrees to provide SACOG or its designee, the State, the California State Auditor or any duly authorized representative of the State or Federal ITEM 9.5.
ATTACHMENT 2
gove
rnment, with any relevant information requested and will permit SACOG or its designees access to its premises, upon reasonable notice, during normal business hours, for the purpose of interviewing employees and inspecting and copying such Records for the purpose of determining compliance with any applicable Federal and State laws and regulations. Local Agency further agrees to maintain such Records for a period of three (3) years after final payment under the Agreement or three (3) years from the conclusion or resolution of any and all audits or litigation relevant to this Agreement and any amendments, whichever is later. If any litigation, claim, negotiation, audit, monitoring, inspection or other action has been started before the expiration of the three (3) years after final payment under this Agreement, all records must be retained by Local Agency, its contractors and subcontractors until completion of the action and resolution of all issues which arise from it. Records related to any and all audits or litigation relevant to this Agreement shall be retained for five (5) years after the conclusion or resolution of the matter.
SACOG shall have the right to audit Local Agency records and interview employees.
c. If so directed by SACOG upon expiration of this Agreement, the Local Agency will cause all Records relevant to the Scope of Work to be delivered to SACOG as depository.
d. In addition to any other remedies available to SACOG in law or equity for breach of this Agreement, SACOG, may at its discretion, exercise a variety of remedies, including, but not limited to, requiring repayment of the Funds disbursed and expended under this Agreement.
9. Third Party Contracts:
a. All procurements related to the expenditure of the Funds must be conducted using a fair and competitive procurement process. L ocal Agency may use its own procurement procedures as long as the procedures comply with all City/County laws, rules and ordinances governing procurement, and all applicable provisions of California law.
b. Any contract entered into as a result of this Agre ement shall contain all the provisions stipulated in this Agreement and shall be applicable to Local Agency’s contractors and subcontractors. Copies of all agreements with contractors and subcontractors shall be submitted to SACOG’s project manager.
c. Local Agency shall be responsible for monitoring and enforcement of all agreements with contractors and subcontractors to ensure compliance with the terms of this Agreement.
ITEM 9.5.
ATTACHMENT 2
10. Termination:
a. Either party may terminate this Agreement for any reason, with or without cause, at any time, by giving the other party fifteen (15) days written notice. The notice will be deemed served and effective for all purposes on the date it is deposited in the U.S. mail, certified, return receipt requested, addressed to the other party at the address indicated in Section 17 below.
b. If either party issues a notice of termination, SACOG will reimburse Local Agency for work actually performed up to the effective date of the notice of termination, subject to the limitations in Section 6 and less any compensation to SACOG for damages suffered as a result of Local Agency’s failure to comply with the terms of this Agreement.
c. Local Agency will have the right to terminate this Agreement in the event SACOG is unable to make required payments, including, without limitation, a failure of the State to appropriate funds. In such event, Local Agency will provide SACOG with seven (7) days written notice of termination. The notice will be deemed served and effective on the date it is deposited in the U.S. mail, certified, return receipt requested, addressed to SACOG at the address indicated in Section 17. SACOG will make payment to Local Agency through the date of termination, subject to the provisions of Section 6 above.
11. Indemn
ity : Local Agency specifically agrees to indemnify, defend, and hold harmless SACOG, its directors, officers, members, agents, and employees (collectively the “Indemnitees”) from and against any and all actions, claims, demands, losses, costs, expenses, i ncluding reasonable attorneys’ fees and costs, damages, and liabilities (collectively “Losses”) arising out of or in any way connected with the performance of this Agreement. Local Agency shall pay all costs and expenses that may be incurred by SACOG in enforcing this indemnity, including reasonable attorneys’ fees. The provisions of this Section shall survive the expiration, termination, or assignment of this Agreement.
12. Assignment:
The parties understand that SACOG entered into this Agreement based on the Project proposed by Local Agency. Therefore, without the prior express written consent of SACOG, this Agreement is not assignable by the Local Agency either in whole or in part.
13. Binding Agreement:
This Agreement will be binding on the parties here to, their assigns, successors, administrators, executors, and other representatives.
14. Time: T
ime is of the essence in this Agreement and will follow the timeline set forth in the scope of work (Exhibit “A”), unless modified pursuant to Section 12.
15. Amendm
ents: No alteration or variation of the terms of this Agreement will be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein, will be binding on any of the parties hereto.
ITEM 9.5.
ATTACHMENT 2
16. Contracto rs and Subcontractors : Local Agency will be fully responsible for all work performed by its contractors and subcontractors.
a. SACOG reserves the right to review and approve, which approval shall not be unr
easonably withheld, any contract or agreement to be funded in whole or in part using funds provided under this Agreement.
b. Any contract or subcontract to be funded in whole or in part using funds provided under this Agreement will require the contractor and its subcontractors, if any, to:
(1) Comply with applicable State and Federal law requirements that pertain to, among other things, labor standards, Non- Discrimination, the Americans with Disabilities Act, Equal Employment Opportunity, the Drug- Free Workplace Act.
(2) Maintain at least the m inimum State -required Workers’ Compensation Insurance for those employees who will perform the work or any part of it.
(3) Maintain unemployment insurance and disability insurance as required by law, along with liability insurance in an amount that is rea sonable to compensate any person, firm, or corporation who may be injured or damaged by the Local Agency or any subcontractor in performing work associated with this Agreement or any part of it.
(4) Retain all books, records, accounts, documentation, and all other materials relevant to this Agreement for a period of three (3) years from the date of termination of this Agreement, or three (3) years from the conclusion or resolution of any and all audits or litigation relevant to this Agreement and any amendments, whichever is later.
(5) Permit SACOG and/or its representatives, upon reasonable notice, unrestricted access to any or all books, records, accounts, documentation, and all other materials relevant to this Agreement for the purpose of monitoring, auditing, or otherwise examining said materials.
17. Project Managers: SACOG’s Project Manager for this Agreement is G reg Chew, unless
SACOG otherwise informs Local Agency. With the exception of notice of termination sent by certified mail pursuant to Section 8 above, any notice, report, or other communication required by this Agreement will be mailed by first- class mail to the SACOG Project Manager at the following address:
Greg Chew, Senior Planner
Sacramento Area Council of Governments
1415 L Street, Suite 300
Sacramento, CA 95814
ITEM 9.5.
ATTACHMENT 2
Telephone: 916-340-6227
Email: [email protected]
Local Agency’s Project Manager for this Agreement is Stefan Heisler. No substitution of Local Agency’s Project Manager is permitted without prior written agreement by SACOG, which agreement will not be unreasonably withheld. With the exception of notice of termination sent by certified mail pursuant to Section 8 above, any notice, report, or other communication to Local Agency required by this Agreement wi ll be mailed by first-class mail to:
Stefan Heisler, Project Manager
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova CA 95670
Telephone: 916-851-8757
Email: [email protected]
18. Successors:
This Agreement will be binding on the parties hereto, their assigns, successors, administrators, executors, and other representatives.
19. Waivers: No waiver of any breach of this Agreement will be held to be a waiver of any prior or subsequent breach. The failure of SACOG to enforce at any time the provisions of this Agreement or to require at any time performance by the Local Agency of these provisions, will in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of SACOG to enforce these provisions.
20. Litigation: L
ocal Agency will notify SACOG immediately of any claim or action undertaken by it or against it that affects or may affect this Agreement or SACOG, and will take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of SACOG.
21. Non-L
iability of SACOG: SACOG shall not be liable to Local Agency or any third party for any claim for loss of profits or consequential damages. Further, SACOG shall not be liable to Local Agency or any third party for any loss, cost, claim or damage, either direct or consequential, allegedly arising from a delay in performance or failure to perform under this Agreement.
22. Amendments Required by State Agencies: I
f any State agency having jurisdiction, requires
a change to the terms of this Agreement, the parties will amend this Agreement as necessary, or will terminate it immediately.
23. Counterparts and Electronic Signatures: This MOU may be signed in one or more counterparts, each of which will constitute an original and all of which taken together shall constitute one and the same instrument. Documents executed, scanned, and transmitted electronically and electronic signatures shall be deemed original signatures for purposes of ITEM 9.5.
ATTACHMENT 2
t
his MOU and all matters related thereto, with such scanned and electronic signatures having the same legal effect as original signatures.
24. Authority: The persons signing on behalf of the parties to this MOU each warrant they have the legal authority to execute this MOU.
25. Entire Agreement: This MOU embodies the entire agreement of the parties in relation to the matters contained herein, and no other understanding, whether verbal, written, or otherwise, exists among the parties.
26. American s with Disabilities Act (ADA) of 1990; Accessibility : By signing this Agreement, Local Agency assures SACOG that it complies with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. § 12101, et seq. ), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA including, but not limited to, those found within the Code of Federal Regulations, Title 49, parts 27, 37, and 38. Local Agency also agrees that it will award no construction contract unless its plans and specifications for such facilities conform to the provisions of California Government Code Sections 4450 and 4454, if applicable.
27. Compliance with Non- di
scrimination and Equal Employment Opportunity Laws : It is SACOG’s policy to comply with State and Federal laws and regulations including Title VI of the Civil Rights Act of 1964, Americans with Disabilities Act of 1990 (ADA) and other Federal discrimination laws and regulations, (including 49 CFR Part 21 through Appendix C, 23 CFR part 200, 23 CFR part 230, 49 U.S.C. 5332, 42 U.S.C. 12101, et seq. , and the Title VI Assurance executed by California under 23 U.S.C. 324 and 29 U.S.C. 794), as well as the Unruh Civil Rights Act of 1959, the California Fair Employment and Housing Act (Government Code Section 12990, et seq. ), and other California State discrimination laws and regulations. SACOG does not discriminate against any employee or applicant for employment because of race, religion (including religious dress and grooming practices) color, national origin, (includes use and possession of a driver’s license issued to persons unable to prove their presence in the United States is authorized under federal law), ancestry, disability, (including physical and mental, including HIV and AIDS) medical condition, (including genetic characteristics, cancer or a record or history of cancer), military or veteran status, marital status, sex/gender (includes pregnancy, childbirth, breastfeeding, and/or related medical conditions), age (40 and above), gender identity, gender expression, or sexual orientation pursuant to Sections 12940 et seq. of the Government Code. SACOG prohibits discrimination by its employees, Local Agencys, contractors and consultants.
Lo
cal Agency hereby certifies, under penalty of perjury under the laws of California, that it complies with, and that Local Agency will require that its contractors and subcontractors comply with, the following non-discrimination and equal opportunity laws. Any failure by Local Agency to comply with these provisions shall constitute a material breach of this ITEM 9.5.
ATTACHMENT 2
A
greement, which may result in the termination of this Agreement or such other remedy as SACOG may deem appropriate.
a. Local Agency and its contractors and subcontractors shall comply with all provisions prohibiting discrimination on the basis of race, color, or national origin of Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. §§ 2000d, et seq., with U.S. D.O.T. regulations, “Nondiscrimination in Federally- Assisted Programs of the Department of Transportation – Effectuation of Title VI of the Civil Rights Act”, 49 C.F.R. Part 21, and with any applicable implementing Federal directives that may be is sued. Title VI provides that the recipients of federal assistance will implement and maintain a policy of nondiscrimination in which no person shall, on the basis of race, color, ancestry, national origin, religion, religious creed, sex, age, or disability, be excluded from participation in, denied the benefits of, or subject to discrimination under any program or activity by the recipients of federal assistance or their assignees and successors in interest. b. Local Agency and its contractors and subcontr actors shall comply with all applicable equal employment opportunity (EEO) provisions of 42 U.S.C. § 2000e, implementing Federal regulations, and any applicable implementing Federal directives that may be issued. Local Agency and its contractors and subcontractors shall ensure that applicants and employees are treated fairly without regard to their race, color, creed, sex, disability, age, or national origin.
c. Local Agency and its contractors and subcontractors will act in accordance with Title VI and will not unlawfully discriminate, harass, or allow harassment, against any employee or applicant for employment because of sex, sexual orientation, race, color, ancestry, religion, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age or marital status. Local Agency and its contractors and subcontractors will further ensure that the evaluation and treatment of their employees and applicants for employment are free from such discriminatio n and harassment, including the improper denial of family and medical care leave and pregnancy disability leave. Local Agency and its contractors and subcontractors will comply with all applicable Federal and State employment laws and regulations including, without limitation, the provisions of the California Fair Employment and Housing Act (Government Code § 12900, et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, § 7285.0, et seq. ), as well as Title 2 , California Code of Regulations, Section 8103. The applicable regulations of the Fair Employment and Housing Commission implementing Government Code §§ 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, ar e incorporated into this Agreement by reference and made a part hereof as if set forth in full. Local Agency and its contractors and subcontractors will give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
ITEM 9.5.
ATTACHMENT 2
d. Local Agency and its subcontractors shall also comply with the Older Americans Act, as amended (42 U.S.C. 6101), prohibiting discrimination on the basis of age, Section 324 of Title 23 U.S.C., prohibiting discrimination based on gender, and Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 49 CFR part 27 regarding discrimination against individuals with disabilities. e. Local Agency, with regard to the work performed by it during the Agreement, shall act in accordance with Title VI. Specifically, Local Agency shall not discriminate on the basis of race, color, ancestry, national origin, religion, religious creed, sex, age, or disability in the selection and retention of subcontractors, including procurement of materials and leases of equipment.
f. Local Agency and its contractors will include the provisions of this Section 27 in all contracts to perform work funded under this Agreement. Local Agency shall take such action with respect to any such contract as SACOG may direct as a means of enforcing such provisions, including sanctions for noncompliance. g. Sanctions for Noncompliance: In the event of the Local Agency's noncompliance with the nondiscrimination provisions of this Agreement, SACOG shall impose such contract sanctions as it or the State may determine to be appropriate, including, but not limited to:
i. Withholding of payments to the Local Agency under this Agreement until the Local Agency complies, and/or
ii. Cancellation, termination or suspension of the Agreement, in whole or in part.
28. Drug-F
ree Certification : By signing this Agreement, Local Agency hereby certifies under penalty of perjury under the laws of the State of California that Local Agency will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code § 8350, et seq.) and will provide a drug-free workplace by taking the following actions:
a. Publ
ish a statement notifying employees that unla wful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited, and specifying actions to be taken against employees for violations. b. Establish a Drug-Free Awareness Program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The person’s or the organization’s policy of maintaining a drug- free workplace;
(3) Any available counseling, rehabilitation, and employee assistance programs; and
(4) Penalties that may be imposed upon employees for drug abuse violations.
ITEM 9.5.
ATTACHMENT 2
c.
Every employee of Local Agency who works under this Agreement will:
(1) Receive a copy of Local Agency’s Drug-Free Workplace Policy Statement; and
(2) Agree to abide by the terms of Local Agency’s Statement as a condition of employment on this Agreement.
30. Union Organizing: By signing this Agreement, Local Agency hereby acknowledges the applicability of Government Code § 16645 through § 16649 to this Agreement, excluding § 16645.2 and § 16645.7.
a. Local Agency will not assist, promote, or deter union organizing by employees p
erforming work on this Agreement if such assistance, promotion, or deterrence contains a threat of reprisal or force, or a promise of benefit. b. Local Agency will not meet w ith employees or supervisors on SACOG or State property if the purpose of the meeting is to assist, promote, or deter union organizing, unless the property is equally available to the general public for meetings.
31. Prohibition of Expending State or Federal Funds for Lobbying:
a. Local Agency certifies, to the best of his or her knowledge or belief, that:
(1) No State or Federal appropriated funds have been paid or will be paid, by or on behalf of the Local Agency, to any person for influencing or attempting to influence an officer or employee of any State or Federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding of any State or Federal contract, the making of any State or Federal grant, the making of any State or Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State or Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative Agreement, the Local Agency will complete and submit Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
b. This certification is a material re presentation of fact upon which reliance was placed when this Agreement was entered into. Submission of this certification is a ITEM 9.5.
ATTACHMENT 2
pr
erequisite for making or entering into this Agreement imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification will be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
c. Local Agency also agrees by signing this Agreement that he or she will require that the language of this certification be included in all lower tier contracts and subcontracts.
32. Prevailing Wage and Labor Requirements.
a. Should Local Agency award any construction contracts utilizing Federal funds under this Agreement, Local Agency agrees to comply with all pertinent statutes, rules and regulations promulgated by the Federal government including, but not limited to, (i) prevailing wage requirements of the Davis Bacon Act (40 U.S.C. §276a, et seq. ) and related regulations (29 CFR Part 5); (ii) anti- kick back and payroll records requirements of the Copeland “Anti- Kickback” Act (40 U.S.C. §276c and 18 U.S.C. §874) and related regulations (29 CFR Part 3); a nd (iii) workweek computation and overtime requirements of the Contract Work Hours and Safety Standards Act (40 U.S.C. §327- 333) and related regulations (29 CFR Part 5).
b. Should Local Agency award any “public work” contract, as defined by California Labor Code Section 1720, utilizing State funds under this Agreement, Local Agency agrees to comply with all pertinent California statutes, rules, and regulations including, but not limited to, prevailing wage provisions of Labor Code Section 1771.
c. Any contract or subcontract entered into as a result of this Agreement will contain all of the provisions of this section.
33. Economic Sanctions: Pursuant to California State Executive Order N -6-22 (Order) imposing economic sanctions against Russia and declaring support of Ukraine, SACOG shall terminate any contract with any individual or entity that is in violation of the Order or that is subject to economic sanctions therein, and shall not enter a contract with any such individual or entity while the Order is in effect.
[Signatures on Next Page]
ITEM 9.5.
ATTACHMENT 2
IN WITNESS WHEREOF, THE PARTIES HAVE ENTERED INTO THIS MEMORANDUM OF UNDERSTANDING AS OF THE DATE FIRST ABOVE WRITTEN:
SACRAM
ENTO AREA COUNCIL
OF GOVERNMENTS
JAMES CORLESS
Executive Director
APPR
OVED AS TO FORM:
By: ______________________________
SLOAN SAKAI YEUNG & WONG LLP
Legal Counsel to SACOG
RECOMM
ENDED BY:
By:_______________________________
GREG CHEW
S
enior Analyst
CITY OF
RANCHO CORDOVA
By:
ADAM LINDGREN
City Attorney
By:______________________________
MI
CAH RUNNER
City Manager
ITEM 9.5.
ATTACHMENT 2
EXH
IBIT “A”
Project Description
Jurisdiction: __C ity of Rancho Cordova______________________________________________
Project Title: ___M
ills Crossing – Urban Housing Project__________________________________
Project Location: ____10153-10179 Folsom Blvd, Rancho Cordova, CA 95670_________________
Project Housing Nexus:
Check all that apply.
_____Reduce Time _X___ Impact on housing supply and/or affordability _____Reduce Development Costs _____Increase approval certainty and/or streamlines entitlements
_X___Infrastructure Capacity _____Ot her: ____________
Project Location Type:
Check all that apply.
__X__Green Zone _____Community wide
__X__Civic Lab Corridor _____Other: _______________
Project Goal Statement:
Describe the impacts of your project on the acceleration of housing production.
This project will support the urban-style housing as part of the Mills Crossing project, which will demonstrate to the market that infill housing and mixed-use development within the Folsom Blvd Green Zone is feasible and attractive. History shows that one successful demonstration project in combination with adjacent underutilized sites near a transit center will catalyze corridor investment in the near, intermediate, and long-term.
Project Description:
Include a high-level summary of your project.
The project scope includes housing-related predevelopment activities such as civil and utility engineering, geotechnical investigations, master planning, and CEQA technical studies (e.g. water quality) for the urban infill housing component of the larger mixed-use Mills Crossing development.
The Mills Crossing transit-oriented development (TOD) project is a $140+ million mixed-use, mixed- income community hub including over 100 multifamily and townhouse units, 2+ acres of public parks ITEM 9.5.
ATTACHMENT 2
and plazas, and approximately 100,000 square feet of community arts, culture, and wellness facilities.
Implementation:
Summarize plans for adoption or implementation or next steps. If the project is one component of a larger effort, such as a study that will support fee reductions, please specify how this project fits into the larger housing effort.
The City of Rancho Cordova has executed a Predevelopment Agreement with Griffin | Swinerton to execute the GMG Early Activation funded activities. Funds will be utilized immediately and integrated into an existing implementation team without any procurement delay. The predevelopment agreement includes a specified timeline to complete individual predevelopment activities in order to stay within the GMG deadline of October 2024. The predevelopment phase is anticipated to continue until Q2 2024, with construction beginning in Q4 2024. CEQA analysis will be initiated as a Subsequent Environmental Impact Report (SEIR). The SEIR is scheduled to be complete and adopted by the City Council by the end of Q1 2024. This provides approximately 2 years to fully spend and implement the GMG Early Activation Project Scope through project construction.
ITEM 9.5.
ATTACHMENT 2
SCOPE OF WORK
Project Tasks, Deliverables, Timeline and Budget
Tasks:
Task
# Detailed Description of Tasks / Milestones
Task Timeline
(in months and
year)
Deliverable(s) including
delivery date
Total
Budget
Green
Means Go
Funds
Other Funds
(include
source)
1 Regular reporting to SACOG (this is a required task for all projects)
Quarterly until
October 2024
1. Progress report and
invoicing (quarterly)
2. Summary of potential
housing units impacted
by project (final
deliverable upon
project completion)
$0 $0 $0
2 Civil Engineering – consisting of development of schematic design solutions for site components. Conceptual design solutions will be developed for the following: on-site utilities, fire department access, drainage systems concept, schematic grading, and storm water management requirements.
Complete
September 2024
1. Civil Engineering plans
and specifications
$323,338 $323,338 $0
3 Survey and site Mapping – consisting of the survey and mapping required to complete the parcel boundary
adjustments or subdivision map for the final site plan layout of the buildings and uses.
Complete
September 2024
1. Survey maps
2. Subdivision parcel maps
$56,000 $56,000 $0
4 Geotechnical Investigations – consisting of surface and subsurface exploration, soil sampling, and laboratory analysis to determine soil suitability for the planned building
construction.
Complete
September 2024
1. Geotechnical
Investigation Report
$50,000 $50,000 $0
5 CEQA Technical Studies – consisting of the technical studies included in the subsequent environmental impact report
Complete
February 2024
1. Adopted CEQA
Subsequent Environmental
$168,344 $56,662 $111,682
City
ITEM 9.5.
ATTACHMENT 2
(SEIR) that is being conducted for the Mills Crossing project.
Impact Report (SEIR) General
Fund
Totals 597,682 486,000 111,682
ITEM 9.5.
ATTACHMENT 2
EXH
IBIT B
ITEM 9.5.
ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 10.1.
DATE: April 3, 2023
TO: Honorable Mayor and Council Members
FROM: Ka Vang, Management Technician
Stefan Heisler, Housing Manager
SUBJECT: AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM 2020 ANNUAL ACTION PLAN AND 2020-2024
CONSOLIDATED PLAN
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would amend the 2020 Annual Action Plan (AAP) and the 2020- 2024 Consolidated Plan for the Community Development Block Grant (CDBG) program, authorize the City Manager to submit the amendment and all required certifications and forms to the Department of Housing and Urban Development (HUD); and would allow staff to make modifications to the 2020 AAP by re-allocating the remaining CDBG-CARES Act funds (CDBG- CV) to increase funding to the 2023 CDBG AAP subrecipients She Builds – Empowered Life and Meals on Wheels - Senior Nutrition programs, and allocating rollover CV funds for subrecipients Folsom Cordova Community Partnership – Youth Health and Wellness.
BACKGROUND
The Rancho Cordova City Council adopted the 2023 CDBG (Community Development Block Grant) Annual Action Plan on November 7, 2022. The City will receive $616,496.00 from HUD for 2023 to fund multiple programs. The Folsom Cordova Community Partnership and She Builds youth mentoring programs, and the Meals on Wheels program were among those selected for funding in 2023.
The City received seven public service applications and five capital program and project applications. Staff recommended funding six of the 2023 entitlement projects and four capital projects. The Folsom Cordova Community Partnership application requested $55,716.00 in funding, She Builds requested $30,000.00, and Meals on Wheels requested $64,000.00. As a result of the regulatory spending cap limit of 15 percent for public services. The city had a limited amount of funding to distribute between the seven recommended applicants. The city awarded three of the 2023 subrecipients less than what was requested; however, staff recognizes the work each program provides to the residents.
The City estimates about $6,672.46 in unallocated rollover funds in CDBG-CV and $31,631.97
City Council Staff Report - Page 2 of 2
in reallocated CDBG-CV program planning and administrative costs are available to put towards 2023 AAP public service projects that relate to responding to the COVID-19 pandemic.
From this amount, staff recommends increasing She Builds funding by $20,000.00 to a total of $30,000.00, Folsom Cordova Community Partnership (FCCP) funding by $14,061.00 to a total of $36,100.00, and the Meals on Wheels program by $4,243.43. The total proposed funding for these programs is $38,304.43.
Public Comment
As per HUD regulations of the CARES Act waiver, the 2020 AAP and 2022-2024 Consolidated Plan Amendment will be available for public review and comment for a minimum of 5 days. The draft amendment was publicly noticed in the Grapevine Independent and made available to the public on March 24, 2023. The public comment period for the 2020 AAP and 2022-2024 Consolidated Plan Amendment will begin March 24, 2023, and continue until March 28, 2023.
FISCAL IMPACT AND FUNDING SOURCE
There is no fiscal impact
ATTACHMENT(S)
1. Resolution
2. 2020 Annual Action Plan and 2020-2024 Consolidated Plan 4th Amendment
ITEM 10.1. ATTACHMENT 1 Resolution No. XX-2023 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA,
STATE OF CALIFORNIA, APPROVING THE ADOPTION OF THE FOURTH AMENDMENT TO THE 2020 ANNUAL ACTION PLAN AND 2020-2024 CONSOLIDATED PLAN FOR THE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
WHEREAS, the Community Development Block Grant Program, authorized pursuant to Title 1 of the Housing and Community Development Act of 1974 (Act), as amended, requires that entitlement jurisdictions provide decent housing and a suitable living environment and expand economic opportunities, principally for persons of low- and moderate-income; and
WHEREAS, the Department of Housing and Urban Development (HUD) is the federal agency that promulgates and oversees the administration of the Community Development Block Grant (CDBG) program; and
WHEREAS, HUD requires that entitlement jurisdictions complete a plan for expending the funds on eligible activities, referred to as the Annual Action Plan (AAP), and amend it as necessary to accommodate significant changes in the usage of funds; and
WHEREAS, the City has $6,672.46 in unallocated rollover funds in CDBG-CV (CARES Act) and $31,631.97 in CDBG-CV program planning and administrative costs available for reallocation; and
WHEREAS, the Fourth Amendment to the 2020 Annual Action Plan and the 2020-2024 Consolidated Plan, and a notice of the 5-day public comment period have been published for citizen comment prior to forwarding the documents to City Council for approval; and
WHEREAS, the City Council held a public hearing on April 3, 2023, to provide an opportunity for the public to comment and to approve the Fourth Amendment to the 2020 Annual Action Plan and 2020-2024 Consolidated Plan.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY
OF RANCHO CORDOVA
1. Approves the Fourth Amendment to the 2020 Annual Action Plan and 2020-2024 Consolidated Plan, which includes additional public service projects responding to the COVID-19 crisis, which will serve as the CDBG-CV budget from January 1, 2023, through December 31, 2023.
2. Authorizes the City Manager, or his designee, to take all actions and to execute and/or file all documents reasonably necessary to implement the above-referenced amendment including, without limitation, taking such actions and executing and/or filing such documents as are reasonably necessary to receive HUD CDBG funding for and on behalf of the City of Rancho Cordova, and to make any reasonably necessary revisions or changes to those documents.
ITEM 10.1. ATTACHMENT 1 Resolution No. XX-2023 Page 2 of 2 PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 3rd day of April, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Linda Budge, Mayor
Stacy Leitner, CMC
City Clerk
Consolidated Plan RANCHO CORDOVA 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
City of Rancho Cordova
2020-2024
Consolidated Plan &
2020 Annual Action
Plan
Community Development Block Grant
Plan Adopted – April 6, 2020
Amendment No. 1 – June 1, 2020
Amendment No. 2 – February 1, 2021
Amendment No. 3 – November 1, 2021
Amendment No.4 – April 3, 2023
Please note:
Amendment No. 2 are highlighted in blue , changes related to Amendment No. 3 are highlighted in Green, and changes related to Amendment No. 4 are highlighted in Purple.
Changes related to Amendment No. 1 are highlighted in yellow, changes related to ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
The 2020-2024 Consolidated Plan and 2020 Annual Action Plan guides the use of CDBG-CV funding to respond to COVID-19.On June 1, 2020, City Council adopted Amendment No. 1 to the 2020-24 Consolidated Plan and 2020 Annual Action Plan. Amendment No. 1 describes the distribution and use of the first round allocation of CDBG-CV funds to the City in the amount of $373,379.On February 1, 2021, Rancho Cordova's City Council adopted Amendment No. 2 to the 2020-24 Consolidated Plan and 2020 Annual Action Plan. Amendment No. 2 describes the distribution and use of the second round allocation of CDBG-CV funds to the City in the amount of $487,938.
Executive Summary
ES-05 Executive Summary – 24 CFR 91.200(c), 91.220(b)
1. Introduction
The City of Rancho Cordova (City) is located in Sacramento County (County), California, and lies approximately 13 miles east of the State’s capital city, Sacramento. Rancho Cordova was incorporated in 2003 and has a population of approximately 74,585 people (2018 ACS Population Estimates). The City became a US Department of Housing and Urban Development (HUD) entitlement jurisdiction in 2006 and currently only receives one HUD-funded grant through entitlement, the Community Development Block Grant (CDBG). In 2017, the City became part of the Sacramento County HOME Consortium whereby Sacramento County, as lead agency, became administrator of the City’s annual HOME grant allocation.
Every five years, entitlement jurisdictions must create a five-year plan, known as the Consolidated Plan, which outlines the use of CDBG, HOME Investment Partnerships (HOME), Emergency Solutions Grant (ESG), and other housing and community focused funding provided by HUD. This Consolidated Plan primarily serves as a five-year planning document which helps guide the City in its implementation of its CDBG program, while the County’s Consolidated Plan lays out a plan for implementation of its HOME grant.
2020 will be the first year of a five-year cycle, in which the City aligns its Consolidated Plan with the County’s five-year Consolidated Plan—meaning that the City will share its CDBG program cycle with the County from January 1, 2020, to December 31, 2024. In aligning the CDBG program cycle with the County’s, the City has changed the start and end dates of its CDBG program year; this means that as of January 1, 2020, the City will begin its CDBG program year on January 1 and end on December 31 of each program year. Prior to 2020, the City’s program year spanned from July 1 to June 30 of each CDBG program year. These changes were required by HUD in an effort to create an opportunity for jurisdictions to take a more regional and collaborative approach to meeting their affordable housing and community development needs. Also, by syncing its Consolidated Plan with the County’s, the City’s previous five-year plan was shortened one program year, from five years to four program years.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
The CDBG program is a federal grant program that is administered by HUD, which provides communities with funds for infrastructure, neighborhood improvements, and other community planning and development programs. The grant also helps the City fund needed services in the community, including programs for seniors, disabled populations, low-income households, and disadvantaged youth. The Consolidated Plan offers Rancho Cordova an opportunity to shape housing and community development needs into a coordinated community effort, and to strategically plan programs to meet those needs.
This plan works to uphold the City’s six citywide goals:
1. Promote a positive image of Rancho Cordova.
2. Ensure a safe, inviting, and livable community.
3. Empower responsible citizenship.
4. Establish logical City boundaries that provide regional leadership and address financial challenges.
5. Ensure the availability of the best public services in the region while practicing sound financial management.
6. Drive diverse economic opportunities.
With the use of CDBG funds and the implementation of this plan, the City will continue to propagate efforts to better the quality of life of its residents, especially low-income and disadvantaged populations.
2. Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview
The Needs Assessment collects and analyzes data on the housing and community development needs for residents of the City of Rancho Cordova, as well as the County as a whole. The assessment focuses especially on affordable housing, special needs housing, community development, and homelessness on a regional scale, and then presents information specific to Rancho Cordova’s Non-Housing Community Development Needs (see County’s HOME Consortium Consolidated Plan for detailed analysis).
The County’s HOME Consortium Consolidated Plan discussed the following regional objectives and outcomes of housing needs. This information is based on an analysis of “disproportionate needs” based on HUD’s housing problems tables and informed by resident input and stakeholder consultation (see County’s HOME Consortium Consolidated Plan for detailed analysis):
• Affordability: The changes in regional home values and rents have exceeded changes in median incomes for all households, meaning that households have lost their housing “purchasing power.”
• Cost burden and severe cost burden: This is the most common housing problem for both renter and owner households in Sacramento County.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
• Quality housing: During outreach that was conducted in preparation of the County’s Consolidated Plan, participants shared stories of poor housing condition, ranging from units in need of basic repairs, to problems with mold, to pest infestations • Overcrowding: According to the experience of focus group participants, it is common for low- income households to live with extended family, roommates, or other friends in order to afford housing. In extreme cases, two or more households share a unit. Overcrowding is more likely to be experienced by African American residents, Hispanic residents, large family households, and residents with Limited English Proficiency (LEP) than regional survey respondents overall. • Equity in ownership: The homeownership rate for Black/African American households in the Sacramento region is 35 percent; for Hispanic households, 45 percent; and 67 percent for Non- Hispanic White households.
• Public housing and housing choice voucher holders: Finding a quality unit that is within the voucher amount is very challenging, particularly in a tight rental market where landlords can easily find residents without vouchers. Challenges navigating the system for obtaining affordable housing, including waitlist processes, was raised frequently by participants. • Homelessness: The 2019 Point in Time (PIT) Count indicates that homelessness is expanding substantially and requires a new and intensified response. In interviews, stakeholders expressed the ongoing need for emergency shelters and services, but also getting people back into housing after experiencing homelessness.
• Non-homeless special needs: Households that include a member with a disability may experience housing challenges related to needed modifications to the home or accommodations from their housing provider. According to the resident survey, one in three (35 percent) households that include a member with a disability live in a home that does not meet the needs of the resident with a disability.
2. Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview The Non-Housing Community Development Needs gathered and presented in this Needs Assessment, specific to Rancho Cordova, were collected through a community survey, consultations with local agencies, various outreach events, and a conglomeration of online data sources. Through this data collection and outreach, the City estimates its housing needs for the next five-year plan period. As population size, characteristics, and needs change, public services shift to address these changes as well.
The City conducted extensive outreach to residents, community leaders, community advocates, city organizations, and entities and public agencies from surrounding areas. From the feedback received from this outreach and data collection, the City shaped its priority needs for low-income and community development initiatives within Rancho Cordova. The City pulled additional data and information from various sources, such as US Census, Community Planning and Development (CPD) maps, and the Employment Development Department, in order to more thoroughly shape its needs for public services.
It should be noted that as the five-year Consolidated Plan cycle continues, City staff will continue to conduct community outreach to assess and manage the community’s ever-growing needs.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
The following is a summary of community needs, as identified through the community engagement process that took place in preparation of this Plan:
3. Evaluation of past performance
The City has recently undergone a program year change and the Consolidated Annual Performance and Evaluation Report (CAPER) for the period of July-December 2019 is still in progress. It should be noted that this CAPER will cover a six-month period, as opposed to a full twelve-month period due to the abrupt program year change that was authorized in November 2019. The CAPER for the shortened program year will be available for review in March 2020. The program year has changed from July 1– June 30 to begin on January 1 and end on December 31 of each program year; therefore, the 2020 program year will occur from January 1, 2020, to December 31, 2020.
The CAPER for the 2018–19 program year was accepted by HUD as adequate and is available on the City’s website for viewing. The 2018-19 CAPER demonstrates that the service providers met their projected outcomes and, as a result, the City continued to fund these organizations in second year of the two-year funding cycle. The City recently conducted an on-site audit of its Public Works Department.
The City also conducted an on-site audit of Sacramento Self-Help Housing in 2019 in collaboration with other local grantors. The City plans to conduct ongoing desk monitoring on all programs in all program years to come. The CDBG program has successfully met expenditure deadlines in years past and is on target to meet its deadlines for the shortened program year from July 1, 2019, to December 31, 2019.
The City is also current on quarterly and semi-annual reports due to HUD.
4. Summary of citizen participation process and consultation process The City of Rancho Cordova initiated several efforts aimed at conducting community outreach and facilitating citizen participation during the 2020-2024 Consolidated Plan’s development.
Outreach included local newspaper announcements for meetings and hearings, which all met proper noticing requirements; publications on the City’s website for upcoming CDBG activities; an online survey which was made available in English, Spanish, and Russian and focused on collecting the public’s feedback on priority needs in the community; information sharing on Twitter and Facebook to keep the public informed through social media; one meeting with resident leaders of a lower-income neighborhood; specific outreach to local nonprofit agencies with ESL beneficiaries; one pop-up event in a low-income area at the Mather Field light rail station; and a public workshop to attain feedback from local service providers and residents.
Additionally, the City conducted multiple stakeholder consultations with local service providers to solicit professional feedback in the areas of housing, homelessness, social services, senior populations, disabled populations, youth populations, and persons living with HIV/AIDS. Please refer to the Process section (PR-10) of this plan for more information on the consultations that were completed.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
All public outreach was used to help shape the Strategic Plan portion of the Consolidated Plan with the guidance of the City Council.
4. Summary of citizen participation process and consultation process The following is a timeline of the citizen participation that was conducted in preparation of the 2020- 2024 Consolidated Plan:
• On November 15, 2019, the City posted a notice at City Hall, online, and in the local newspaper for a community engagement meeting to be held on December 4, 2019. • On December 4, 2019, the City facilitated a community engagement meeting with approximately 14 residents to gather feedback on needs in their neighborhood. Please refer to Attachment B for a copy of the worksheets and information that were provided at this meeting.
• On December 6, 2019, the City posted a notice at City Hall, online, and in the local newspaper of a Notice of Funding Availability (NOFA) release for 2020 CDBG funds, a community needs meeting, and a mandatory NOFA workshop.
• On December 16, 2019, City staff conducted a pop-up event at the Mather Field light rail station, which is in a low-income neighborhood, to collect feedback on community needs and provide information about the CDBG program. Please refer to Attachment C to view CDBG materials that were used at this pop-up event.
• On January 6, 2020, City staff released a community needs survey online and to various local nonprofit and public agency contacts to gather resident and community feedback on community needs. Please refer to Attachment D for a copy of the survey in English, Spanish, and Russian. • On January 13, 2020, City staff facilitated a NOFA workshop to review scoring criteria for public and to conduct a community needs workshop and a stakeholder consultation meeting. Please refer to Attachment E for a copy of the Community Needs worksheet that was completed by stakeholders at this meeting.
• Between January 13, 2020, and February 14, 2020, the City conducted stakeholder consultations with various local service providers, public agencies, and nonprofits. • On February 7, 2020, City staff visited the Folsom Cordova Community Partnership Family Resource Center and provided surveys for Russian and Spanish speaking participants to gather feedback on community needs for English as a Second Language (ESL) residents. • On February 28, 2020, the City released the draft Consolidated Plan and Annual Action Plan for 30 days for public review and comment.
• On February 28, 2020, the City posted a notice at City Hall, online, and in the local newspaper for a public meeting on March 16, 2020 to review the draft 2020-2024 Consolidated Plan and 2020 Annual Action Plan and for a public hearing to approve the final 2020-2024 Consolidated Plan and 2020 Annual Action Plan on April 6, 2020.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
• On March 16, 2020, the City held a public meeting to review and invite public comment for the 2020-2024 Consolidated Plan and 2020 Annual Action Plan. • On April 6, 2020, the City held a public hearing to approve the final 2020-2024 Consolidated Plan and 2020 Annual Action Plan and invited the public to comment on the Plan prior to Council approval.
• On May 22, 2020, the City released the draft Amendment No. 1 to the Consolidated Plan and Annual Action Plan for 10 days for public review and comment. • On June 1, 2020, th e City held a public hearing to approve Amendment No. 1 to the 2020 -2024 Consolidated Plan and 2020 Annual Action Plan and invited the public to comment on the proposed changes.
• On January 27 2021, the City released the draft Amendment No. 2 to the Conso lidated Plan and Annual Action Plan for 5 days for public review and comment. • On February 1, 2021, the City held a public hearing to approve Amendment No. 2 to the 20202024 Consolidated Plan and 2020 Annual Action Plan and invited the public to comment on the proposed changes.
• On June 29, 2021, CDBG staff invited residents to complete a community needs survey. • On July 9, 2021, the City posted a notice at City Hall, online, and in the local newspaper of a Notice of Funding Availability (NOFA) release for 2022 CDBG funds and a NOFA workshop. • Between July 8 and August 4, 2021, CDBG staff conducted stakeholder consultations with various local service providers and nonprofits.
• On August 6, 2021, City staff facilitated a NOFA workshop to review sco ring criteria for applicants and posted a notice at City Hall, online, and in the local newspaper for a public meeting to solicit community feedback.
• On August 23, 2021, the City held a public meeting to solicit feedback regarding community needs for the 2022 Annual Action Plan and Amendment No. 3 to the 2020 -2024 Consolidated Plan and Annual Action Plan.
• On September 17, 2021, the City posted a notice at City Hall, online, and in the local newspaper of a 30-day public review and comment period for 2022 Annual Action Plan and Amendment No. 3 to the 2020-2024 Consolidated Plan and Annual Action Plan. • On October 1, 2021, the City released the draft 2022 Annual Action Plan and Amendment No. 3 to the 2020 -2024 Consolidated Plan and Annual Action Plan for t he 30 -day public review and comment period.
• On October 14, 2021, the City posted a notice at City Hall, online, and in the local newspaper of a November 1, 2021, public hearing to consider adopting the draft 2022 Annual Action Plan and Amendment No. 3 to the 2020-2024 Consolidated Plan and Annual Action Plan. • On November 1, 2021, the City held a public hearing and adopted the draft 2022 Annual Action Plan and Amendment No. 3 to the 2020-2024 Consolidated Plan and Annual Action Plan.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
• On March 24, 2023, the City posted a notice at City Hall, online, and in the local newspaper of a April 3, 2023 , public hearing to consider adopting the Amendment No. 4 to the 2020 -2024 Consolidated Plan.
• On April 3, 2023, the City held a public hearing and adopted the Ame ndment No. 4 to the 2020 - 2024 Consolidated Plan.
5. Summary of public comments
All public comments were accepted throughout the public participation process. Please see below for a summary of public comments received; please also see Attachment A for a summary of all comments received through the survey and outreach that was conducted:
• No public comment was received from the March 16, 2020 City Council public hearing. • No public comment was received from the April 6, 2020 City Council public hearing. • No public comment was received from the June 1, 2020 City Council public hearing • No public comment was received from the February 1, 2021 City Council public hearing; however, one comment was received during the public review period for the second amendment to the Consolidated Plan and Annual Action Plan. The commenter expressed disappointment that more funding was not awarded to Sacramento Self-Help Housing and Folsom Cordova Community Partnership.
• No public comment was received from the November 1, 2021 City Council public hearing. • [No public comment was received from the April 3, 2023 City Council public hearing]
6. Summary of comments or views not accepted and the reasons for not accepting them All public comments were accepted.
7. Summary
This 2020-2024 Consolidated Plan will work as a guide in implementing the CDBG priorities, activities, and goals for a five-year period. These priorities, activities, and goals were shaped by a conglomeration of community participatory feedback, area-focused demographical data collection and analysis, community stakeholder involvement, consideration of countywide goals and policies, and feedback solicited from Rancho Cordova’s City Council.
The 2020-2024 Consolidated Plan and 2020 Annual Action Plan also guides the use of CDBG-CV funding to respond to COVID-19. Feedback to guide the use of these funds was solicited from City Departments and City Council.
On June 1, 2020, Rancho Cordova’s City Council adopted Amendment No. 1 to the 2020-24 Consolidated Plan and 2020 Annual Action Plan. For more details on Amendment No. 1, as well as the signed resolution from City Council, please refer to the appendix at the end of this document.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
On February 1, 2021, Rancho Cordova’s City Council adopted Amendment No. 2 to the 2020-24 Consolidated Plan and 2020 Annual Action Plan. For more details on Amendment No. 2, as well as the signed resolution from City Council, please refer to the appendix at the end of this document.
On November 1, 2021, Rancho Cordova’s City Council adopted Amendment No. 3 to the 2020-24 Consolidated Plan and 2020 Annual Action Plan. For more details on Amendment No. 3, please refer to the appendix at the end of this document.
On April 3, 2023, Rancho Cordova’s City Council adopted Amendment No. 4 to the 2020-24 Consolidated Plan. For more details on Amendment No. 4, please refer to the appendix at the end of this document.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
The Process
PR-05 Lead & Responsible Agencies - 91.200(b)
1. Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
CDBG Administrator RANCHO CORDOVA Community Development Department- Housing Division
Table 1– Responsible Agencies
Narrative
The City of Rancho Cordova’s Community Development Department currently serves as the lead agency for overseeing and implementing the Consolidated Plan process as well as administering CDBG funds.
The Community Development Department was initiated in 2015, and includes the Planning Department, Building Department, and the Neighborhood Plans and Projects Division, which manages the City’s CDBG funds. The CDBG program was managed by the Housing Services Division under the Economic Development Department prior to 2015.
Consolidated Plan Public Contact Information
City of Rancho Cordova
Community Development Department
2729 Prospect Park Drive
Rancho Cordova, CA 95670
916-851-8700
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-10 Consultation - 91.100, 91.110, 91.200(b), 91.300(b), 91.215(l) and
91.315(l)
1. Introduction
The City of Rancho Cordova consulted with several local service providers and public agencies to help identify local needs and evaluate opportunities for partnership and improved coordination for the 2020- 2024 Consolidated Plan. The City also invited public comment through a 30-day public comment period and two public hearings of the draft and final Consolidated Plan, to assess community needs and perceptions. The following sections will discuss the consultation process, the public comment process, and the planned coordination efforts for the next five-year Consolidated Plan cycle.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)).
The City’s Housing Division is striving to improve the City's affordable housing stock and continues to improve coordination for initiatives aimed at increasing the supply of affordable housing in the region.
Recently the City has focused its efforts on renovating existing structures and building new affordable units for families, senior citizens, and disabled individuals through its various programs.
The City has been working with Mercy Housing, the Veterans Resource Center of America, and Mogavero Notestine Associates to plan and design Mather Veterans Village, a three-phase transitional and permanent supportive housing development that serves disabled homeless veterans. Located in close proximity to the Sacramento Veterans Affairs (VA) Medical Center, Mather Veterans Village helps fulfill the large need for service-supported housing for low-income disabled veterans in the Northern California region. The project is co-sponsored by the City of Rancho Cordova, Sacramento County, and the Sacramento VA Medical Center.
Mather Veterans Village is intended to provide a service-rich living environment and will be designed to promote a community-oriented feel for veterans. Features include a group dining area, courtyards, and classrooms. The project’s first and third phases are now complete and include a total of 100 permanent supportive housing units, as well as a community space. Phase 2 consists of up to 60 transitional housing beds and is scheduled for completion in spring 2020.
The City’s Homeless Outreach Team (HOT) is one of the ways in which the City helps to connect homeless individuals and at-risk homeless individuals with needed services. HOT is comprised of two officers, code enforcement and the City’s Homeless Navigator. The team builds relationships with homeless individuals and families to assist them in finding services, education, and resources to help them become self-sufficient.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City also cooperates with the SHRA in ensuring that public and voucher-supported housing in the City is safe, habitable, and fully occupied whenever possible. Other collaborative partners include Sacramento Self-Help Housing, which works with the City, mental and general health providers, and other service agencies to help households in need find suitable housing. The City regularly looks for opportunities to improve communication and connect service providers and housing providers to help leverage services, reduce service burden due to repeat clientele, and ensure that persons with housing and service needs are directed to the correct providers.
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness Sacramento Steps Forward is the nonprofit group that manages the regional Continuum of Care. The City cooperates with Sacramento Steps Forward whenever possible, including providing support at County Board of Supervisors meetings, promptly responding to requests for data, and through ongoing participation in the public Continuum of Care discussions. The location of the Mather Veterans Hospital, the Veterans Village housing project, and other services for veterans, such as Stand Down (which provides critical life services to homeless veterans) and the Veterans Resource Centers of America, all make the City of Rancho Cordova an ideal partner in addressing the problems facing homeless veterans.
Additionally, the City’s lead CDBG program staff is a member of the Continuum of Care and coordinates the City’s CDBG housing and community development efforts to be aligned with the Continuum’s most recent updates and goals. The City also partners with the Child Protective Services Division and the Senior and Adult Services Division of the Sacramento County Department of Child, Family and Adult Services, including providing on-site workspace for a child welfare worker in the City Police Department offices. The Folsom Cordova Unified School District and the Child Protective Services Division assist in identifying homeless families. Sacramento Self-Help Housing, along with other services provided through the Continuum of Care, helps identify housing resources. The City has engaged in several cross- agency and cross-skill set team-building and problem-solving efforts to improve communication and identify opportunities to connect people with the available services as efficiently as possible. Finally, the Rancho Cordova Homeless Assistance Resource Team (HART) continues to work with Sacramento Self- Help Housing to specifically address the problem of homelessness in Rancho Cordova. Most homeless resources and assistance groups are either located in the City of Sacramento or clustered in distant parts of Sacramento County. Homeless people in Rancho Cordova must first find transportation in order to have access to these resources. HART is working to bring more resources into the Rancho Cordova community to address homelessness where it is happening.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sacramento Steps Forward administers both the Continuum of Care and the Homeless Management Information System (HMIS); Sacramento County manages the available Emergency Shelter Grant (ESG) funds for the Sacramento region. The City is currently working with the County on the future of the Mather Community Campus, located immediately adjacent to the new Mather Veterans Village project (which provides permanent supportive housing and transitional beds), and there are plans to continue leveraging both programs to help meet the full range of needs in the community.
The City is also working with the Continuum of Care to provide funding for the Mather Veterans Village project to help maximize affordability to homeless veterans. The City has provided letters of support, as well as funding, and is available for technical assistance in maintaining and improving the policies and procedures for managing the HMIS.
2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
Table 2– Agencies, groups, organizations who participated 1 Agency/Group/Organization UNITED CHRISTIAN CENTER INC. VOLUNTEERS OF
AMERICA
Agency/Group/Organization Type Housing
Services - Housing
Services-Elderly Persons
Services-Persons with Disabilities
Services-homeless
Services-Employment
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
HOPWA Strategy
Market Analysis
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
The organization was called and emailed. They
completed a written response. The City has worked
with the VOA for several years in support of the
Mather Community Campus facility, and VOA
participates in the City's homeless response efforts.
2 Agency/Group/Organization SACRAMENTO STEPS FORWARD
Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
HOPWA Strategy
Market Analysis
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
This organization was contacted by email and they
provided a written response. They provided
information on homelessness in the County and in the
City. Sacramento Steps Forward is the Continuum of
Care for Sacramento County and is the lead agency in
responding to homelessness issues. The City plans to
continue supporting Sacramento Steps Forward in its
role as the Continuum of Care lead.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
3 Agency/Group/Organization Sacramento Self-Help Housing Agency/Group/Organization Type Services - Housing
Service-Fair Housing
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Organization staff attended the community needs
workshop with stakeholders and provided input on the
needs of lower-income families and individuals. The
organization also completed a written interview. The
City has worked with Sacramento Self-Help Housing for
several years to assist with homelessness prevention,
tenant landlord mediation, and fair housing
evaluations. The City will continue working with
Sacramento Self-Help Housing to address these issues.
4 Agency/Group/Organization FOLSOM CORDOVA COMMUNITY PARTNERSHIP Agency/Group/Organization Type Services-Children
Services-Health
Services-Education
Services-Employment
What section of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
Anti-poverty Strategy
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Organization staff attended the community needs
workshop, where they provided input on the needs of
children and youth in the City. This agency also
completed a phone interview. This information helps
shape the data and priorities in the Annual Action Plan regarding youth populations and social services in
Rancho Cordova. The City has had a long relationship
with Folsom Cordova Community Partnership, which
provides services to low-income families, youth, and
students.
5 Agency/Group/Organization Folsom Cordova Unified School District Agency/Group/Organization Type Other government - Local What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Unaccompanied youth
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
This organization was emailed. The school district
provided a written response. This input helps shape
the priorities of this Annual Action Plan regarding
housing the youth population in Rancho Cordova. The
City has continued to foster a close working
relationship with the school district to improve
education outcomes for youth and to improve access
to youth services, such as after-school programming.
6 Agency/Group/Organization Meals on Wheels by ACC
Agency/Group/Organization Type Services-Elderly Persons Services-homeless
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Anti-poverty Strategy
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Meals on Wheels staff attended the community needs
workshop with stakeholders and provided input on the
needs of seniors and disabled residents. The City also
called and emailed additional questions to the
organization; the organization provided a written
response to the City's questions. The City will continue to coordinate with Meals on Wheels to provide
services to seniors in the community and find
opportunities for additional cooperation.
7 Agency/Group/Organization RESOURCES FOR INDEPENDENT LIVING Agency/Group/Organization Type Services - Housing
Services-Elderly Persons
Services-homeless
What section of the Plan was addressed
by Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
Anti-poverty Strategy
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
This organization was contacted and completed a
phone interview. This interview provided information
that helps shape the data in this Annual Action Plan
regarding seniors and disabled persons in Rancho
Cordova. The City will continue to consider Resources
for Independent Living as a resource in addressing the
needs of persons with disabilities in Sacramento
County.
8 Agency/Group/Organization One Community Health
Agency/Group/Organization Type Services-Persons with HIV/AIDS Services-Health
What section of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
HOPWA Strategy
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
This organization was called and provided a phone
interview, offering information regarding individuals
living with HIV/AIDS in Sacramento County. The City
will continue to consider One Community Health as a
resource for health care and AIDS/HIV prevention and
care in Sacramento County.
Identify any Agency Types not consulted and provide rationale for not consulting All agencies were included in the consultation process and many opportunities were provided for them to participate, including the community survey, community needs workshop, and one-on-one interview or emailed questions. No agencies were excluded from this public consultation process; however, the City focused its one-on-one interviews efforts on agencies that served HUD priority populations whose services represented the highest priority needs within the City.
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care Sacramento Steps
Forward
Both plans work to address issues leading to
homelessness and to assist persons and families
experiencing homelessness in the region.
Housing Element City of Rancho Cordova The Housing Element is intended to help identify and plan for housing needs in the City, including
very low- and low-income housing.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Sacramento Valley
Regional Analysis of
Impediments
Sacramento Housing and
Redevelopment Agency
The plan helped to inform the needs and goals
around housing and provided resident
perspectives through extensive community
engagement.
Table 3– Other local / regional / federal planning efforts
Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l))
The lead agency for the HOME Consortium Consolidated Plan is SHRA. SHRA also serves as the housing authority for the county. SHRA consulted with staff from Sacramento Area Council of Governments, Sacramento Steps Forward, the County of Sacramento, the cities of Sacramento, Rancho Cordova, Folsom, Isleton and Galt, various nonprofits, and private organizations in the development and implementation of the HOME Consortium Consolidated Plan. Organizations were consulted on an individual and group basis.
The City of Rancho Cordova’s Community Development Department currently serves as the lead agency for overseeing and implementing the City’s CDBG Consolidated Plan process as well as administering CDBG funds. The Community Development Department was initiated in 2015, and includes the Planning Department, Building Department, and the Neighborhood Plans and Projects Division, which manages the City’s CDBG funds. The CDBG program was managed by the Housing Services Division under the Economic Development Department prior to 2015.
Rancho Cordova City staff specifically coordinated with SHRA to bring the City into compliance with the County’s HOME and CDBG program year start and end dates, as well as to align themselves to share the same Consolidated Plan cycle. The City hopes to improve coordination and implementation of affordable housing programs by the Consolidated Plan cycle alignment and continued prioritization of its strategic plan goals around increasing and improving affordable housing units.
The goals of the Regional Analysis of Impediments (AI) are aligned with the City’s Consolidated Plan goals. The City will continue cooperating and actively engaging the County of Sacramento in its attention to homelessness issues, including chronic homelessness and near homelessness, by participating in Continuum of Care initiatives and schedules. The City will also continue to contract with SSHH to provide housing counseling and homelessness prevention to Rancho Cordova residents. Additionally, the City participated in the Regional Analysis that was completed in the fall of 2019 and the results are utilized by each participating agency for their respective Consolidated and Annual Action Plans, and for SHRA’s Public Housing Authority and Capital Fund Plans.
Narrative
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City will continue to coordinate with service providers, stakeholders, public agencies, and organizations that specialize in public and assisted housing sectors, as well as various other special needs services on a local and regional scale. The City aims to continuously grow its relationships and communication with local professional organizations and entities to help best address the priority needs of the jurisdiction and surrounding areas.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-15 Citizen Participation - 91.105, 91.115, 91.200(c) and 91.300(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting
The City completed public meetings, outreach, and noticing as required by the City’s Citizen Participation Plan.
Public comment received during the outreach for the Consolidated and Annual Action Plans can be found in the Executive Summary section (ES- 05) of this plan. Several stakeholder consultations were held and are summarized in the consultation section.
Citizen Participation Outreach
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
1 Public Meeting Minorities
Persons with
disabilities
Non-
targeted/broad
community
Stakeholders,
service providers
Representatives of
a local CDBG target
area neighborhood
attended the
workshop.
Emphasis on
application
scoring,
beneficiary
questions, and
selection process.
All comments were
accepted.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
2 Newspaper Ad Minorities
Non-English
Speaking -
Specify other
language:
Spanish
Persons with
disabilities
Non-
targeted/broad
community
Seniors, minority
groups, disabled
groups
Public noticing of
the draft
Consolidated Plan
and Annual Action
Plan available for
public comment.
No comments
received.
No comments
received.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 22
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
3 Public Meeting Minorities
Persons with
disabilities
Non-
targeted/broad
community
Stakeholders,
service
providers,
seniors, minority
groups, disabled
persons
On March 16,
2020, City Council
reviewed and
allowed for public
comment to the
2020-2024
Consolidated Plan
and 2020 Annual
Action Plan at a
regularly scheduled
City Council
meeting.
No comments
received.
No comments
received.
www.cityofranchocordova.
org
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 23
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
4 Public Hearing Minorities
Persons with
disabilities
Non-
targeted/broad
community
Stakeholders,
service
providers,
seniors, minority
groups, disabled
persons
On April 6, 2020,
City Council
reviewed and
approved the
2020-2024
consolidated Plan
and 2020 Annual
Action Plan at a
regularly scheduled
City Council
meeting.
No comments
received.
No comments
received.
www.cityofranchocordova.
org
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 24
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
5 Internet
Outreach
Minorities
Non-English
Speaking -
Specify other
language:
Spanish
Persons with
disabilities
Non-
targeted/broad
community
Seniors, minority
groups, disabled
persons
All public meetings,
hearings, and
noticing, as well as
the draft 2020-
2024 Consolidated
Plan and 2020
Annual Action Plan,
were made
available for public
comment on the
City's website and
promoted through
social media.
No comments
received.
No comments
received.
www.cityofranchocordova.
org
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 25
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
6 Consultation
with Local
Organizations
and Governing
Bodies
Stakeholders,
Service providers
Consultations were
conducted with
eight service
providers in the
service areas of
housing, homeless
services, youth
services, persons
with disabilities,
AIDs services, and
senior services.
See Table 2
consultations for
responses.
All comments were
accepted.
7 Consultation
with Local
Organizations
and Governing
Bodies
Minorities
Persons with
disabilities
Non-
targeted/broad
community
On December 19,
2019, 30-40
individuals were
provided with
information on
CDBG activities and
participated in
community
outreach at a Pop-
up Event in a low-
income area of the
City.
Please refer to
Attachment A for
a summary of the
outreach results.
All comments were
accepted.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 26
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
8 Consultation
with Local
Organizations
and Governing
Bodies
Minorities
Non-English
Speaking -
Specify other
language:
Spanish; Russian
Persons with
disabilities
Non-
targeted/broad
community
Residents
77 surveys were
completed by
residents and
members of local
service provider
organizations
Please refer to
Attachment A for
a summary of the
outreach results.
All comments were
accepted.
9 Public Meeting Stakeholder,
Service providers
On January 13,
2020, 12
representatives
from 7
organizations
attended a
meeting with staff
to provide
feedback on
community needs.
Please refer to
Attachment A for
a summary of the
outreach results.
All comments were
accepted.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 27
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
10 Newspaper Ad Non-
targeted/broad
community
Public noticing of
Amendment No. 1
to the
Consolidated Plan
and Annual Action
Plan available for
public comment
No comments
received.
No comments
received.
11 Consultation
with Local
Organizations
and Governing
Bodies
Non-
targeted/broad
community
Public review
period from May
22, 2020 to May
31, 2020
No comments
received.
No comments
received.
12 Public Hearing Non-
targeted/broad
community
On June 1, 2020,
City Council
reviewed and
approved
Amendment No. 1
to the 2020-2024
Consolidated Plan
and 2020 Annual
Action Plan at a
regularly scheduled
City Council
meeting.
No comments
received.
No comments
received.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 28
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
13 Newspaper Ad Non-
targeted/broad
community
Public noticing of
Amendment No. 2
to the
Consolidated Plan
and Annual Action
Plan available for
public comment
No comments
received.
No comments
received.
14 Consultation
with Local
Organizations
and Governing
Bodies
Non-
targeted/broad
community
Public review
period from
January 27, 2021 to
February 1, 2021
One comment
was received.
The commenter
expressed
disappointment
that more
funding was not
awarded to
Sacramento Self-
Help Housing and
Folsom Cordova
Community
Partnership.
No comments were
not accepted.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 29
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
15 Public Hearing Non-
targeted/broad
community
On February 1,
2021, City Council
reviewed and
approved
Amendment No. 2
to the 2020-2024
Consolidated Plan
and 2020 Annual
Action Plan at a
regularly scheduled
City Council
meeting.
No comments
recieved.
No comments
received.
16 Consultation
with Local
Organizations
and Governing
Bodies
Non-
targeted/broad
community
Between July 1 and
July 30, 2021, six
survey responses
were received from
community
members
Emphasized need
for homeless
services,
resources to
recover from
pandemic,
affordable
housing, and
mental health
services.
All comments were
accepted
17 Newspaper Ad Stakeholders,
service providers
Public noticing for
the NOFA
workshop
No comments
received.
N/A
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 30
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
18 Consultation
with Local
Organizations
and Governing
Bodies
Stakeholders,
service providers
Between July 8 and
August 4, 2021,
seven stakeholder
organizations and
10 stakeholders
were interviewed
Emphasized
needs for
services and
better outreach.
All comments were
accepted.
19 Consultation
with Local
Organizations
and Governing
Bodies
Stakeholders,
service providers
On August 6, 2021,
three community
stake holders
attended the NOFA
workshop
No comments
received.
All comments were
accepted.
20 Newspaper Ad Non-
targeted/broad
community
Public noticing for
the public meeting
No comments
received.
N/A
21 Public Meeting Non-
targeted/broad
community
On August 23,
2021, four
community
members attended
the public meeting
Emphasized need
for
reliable/affordabl
e internet access,
vocational
training, and
better outreach.
All comments were
accepted.
22 Newspaper Ad Non-
targeted/broad
community
Public noticing for
the 30-day review
period
No comments
received.
N/A
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 31
OMB Control No: 2506-0117 (exp. 09/30/2021)
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
Summary of
response/attenda
nce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
23 Consultation
with Local
Organizations
and Governing
Bodies
Non-
targeted/broad
community
30-day public
review period
No comments
received.
N/A
24 Newspaper Ad Non-
targeted/broad
community
Public noticing for
the public hearing
No comments
received.
N/A
25 Public Hearing Non-
targeted/broad
community
On November 1,
2021, City Council
approved
Amendment No. 3
to the 2020 Annual
Action Plan
No comments
received.
N/A
26 Newspaper Ad Non-
targeted/broad
community
Public noticing for
the public hearing
No comments
received.
N/A
27 Public Hearing Non-
targeted/broad
community
On April 3, 2023,
City Council
approved
Amendment No. 4
to the 2020-2024
Consolidated Plan
No comments
received.
N/A
Table 4– Citizen Participation Outreach
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 32
OMB Control No: 2506-0117 (exp. 09/30/2021)
Needs Assessment
NA-05 Overview
Needs Assessment Overview
The Needs Assessment section of this plan collects and analyzes data to demonstrate the extent of housing problems and housing needs for City residents. This assessment focuses on affordable housing, special needs housing, community development, and homelessness.
The City of Rancho Cordova is a growing City, with many different walks of life living within its boundaries. Since 2009, the total population has increased by an estimated 13 percent with a population of 64,776 growing to a population of 74,585 in 2018 (ACS 2018 Population Estimates). With this growth, special needs populations such as low-income households, homeless, seniors, youth, persons with disabilities, persons living with HIV/AIDS, and single parent families have also increased.
Due to these populations’ special needs, as well as their circumstances and access to opportunity, the need for services to assist these populations has also grown. These special need and priority populations are typically low-income. Obstacles often faced by these populations, as the results of community engagement portrayed, are largely seen in the areas of a lack in access to affordable housing, reliable transportation, and affordable services that are crucial to these individuals improving quality of life.
With this in mind, the City will continue to prioritize its CDBG program to focus on bettering the quality of life for all special need and priority populations within its boundaries.
The information in the Needs Assessment section comes primarily from the 2011-2015 American Community Survey (ACS), HUD’s Comprehensive Housing Affordability Strategy (CHAS) data from the 2011-2015 period, and the City of Rancho Cordova Housing Element. Additional information comes from resident feedback, community needs feedback collected from local nonprofits and service providers, a community survey completed by 77 residents, and consultations conducted with eight local agencies.
Through this data collection and analysis, the City will estimate its community development and housing needs for the next five years.
Please see Attachment 1 for the Needs Assessment Overview's additional text.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 33
OMB Control No: 2506-0117 (exp. 09/30/2021)
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 34
OMB Control No: 2506-0117 (exp. 09/30/2021)
NA-50 Non-Housing Community Development Needs - 91.415, 91.215 (f) Describe the jurisdiction’s need for Public Facilities:
According to outreach conducted in preparation of the Consolidated Plan, the top public facility needs in the City are park improvements, community facilities, and childcare and youth facilities improvements.
Currently, a number of facility improvement projects are underway that address these identified needs.
On January 20, 2020, the City of Rancho Cordova and Center of Praise Ministries dedicated a site in Rancho Cordova as a future youth center, which will primarily serve the City’s low-income youth population. The Center of Praise Ministries in Sacramento agreed to lease a 1.75-acre property, which included a 9,000-square-foot building, for this purpose. This lease will be at no cost to the City for 25 years, with the option to extend for another 25 years. The City, in partnership with the Rancho Cordova Police Activities League, will operate the future youth center in collaboration with other community and other nonprofit organizations. Based on the feedback received during the Consolidated Plan’s outreach efforts, the City is lacking in opportunities for low-income youth to participate in after-school programs and activities. Please refer to Attachment A to review feedback received regarding public facilities in the City.
The City is also in the process of constructing a new community civic center, known as the Mills Station District project. The City Council has held four public work sessions with residents, businesses, and interested parties to refine the vision for the project, select a location, and review various site layouts.
The site selected for the project is the Mills Station Property, which is a City-owned 10-acre parcel located on Folsom Boulevard adjacent to Folsom Lake College/Rancho Cordova Center and across the street from the Mills Station Arts & Culture Center (the MACC). The City Council, after much public input and discussion, prioritized the potential uses for this project to include a space for performing/visual arts, a recreational and housing space, a space to accommodate meetings, and an outdoor area for community gatherings.
The City recently completed putting together a five-year Capital Improvement Plan for 2021 through 2025. This plan outlines multiple facility projects that the City is planning, or in the process of completing, in the next five years. The Capital Improvement Plan may be accessed at:
https://www.cityofranchocordova.org/home/showdocument?id=14941 How were these needs determined?
These needs were determined through a Community Needs Survey, by feedback received from residents, business owners, community leaders, and representative of social service agencies, as well as consultation and community engagement held with City departments and local service providers that primarily work with low-income and disadvantage populations.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 35
OMB Control No: 2506-0117 (exp. 09/30/2021)
Describe the jurisdiction’s need for Public Improvements:
Feedback from the community needs survey showed that a majority of individuals saw public transportation infrastructure improvements, as well as street and sidewalk repairs, to be some of the highest priority public improvement needs. Another notable public infrastructure need was the need for streetlights in neighborhoods without them.
The City is currently undertaking various projects to meet the need for public improvements, including alternative transportation projects, roadway transportation projects, and stormwater projects.
Alternative Transportation Projects
The City will continue to fund the rehabilitation of sidewalks and install/replace Americans with Disabilities Act (ADA) compliant sidewalk ramps at several locations around the City. The projects are selected from a list, which is maintained by the City’s Public Works Department, based on the degree of need for repair. The City will also install inductive loop sensors to detect bicycles with metal rims at seven intersections in the jurisdiction, and the City will make improvements to the existing roadway system to create a safer and more bike-friendly network of roads.
Roadway/Transportation Projects
The City will implement various construction projects, including a new four-lane road from Douglas Road to Chrysanthy Boulevard and a new two-lane road with a widened median off of International Drive. The City will also fund street rehabilitation programs, which will evaluate roads, sidewalks, and storm drains that are in greatest need of preservation or upgrades. Additionally, the City will produce a Systemic Safety Analysis Report, which would analyze road signage in bicycle/pedestrian areas and the effectiveness of existing safety measures.
Stormwater Projects
The City will repair its drainage systems to the American River, upgrade existing stormwater pipes in the Mills Ranch Neighborhood, and identify flooding problems within the City through hydrologic and hydraulic analysis of the City drainage system. The City will also replace chain link fences around City- owned creeks, which would improve security, aesthetics, and visibility at stormwater assets.
How were these needs determined?
These needs were determined through community outreach with local residents and stakeholders, field surveys and observations, and an assessment of the condition and lifespan of various public facilities.
The Public Works Department keeps a detailed record of repairs that are needed in the public infrastructure throughout the City and reports on these records regularly.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 36
OMB Control No: 2506-0117 (exp. 09/30/2021)
Describe the jurisdiction’s need for Public Services:
During the 2020-2024 program years, the City will continue to push for the expansion of public services within the community, focusing specifically on creating improvements to accessibility and availability of services that benefit the most vulnerable populations. In drafting this Consolidated Plan, City staff reached out to residents, stakeholders, public agencies, and other organizations to determine the need for public services. Outreach was aimed at determining the current availability of public services in the community, while also receiving feedback on services that are needed and services that could complement resources that are already available. The results of this outreach helped to shape the Strategic Plan section, while also helping to identify the City’s priority populations.
From various community engagement methods, including a community survey, which was completed by 77 individuals, consultations, community events, and stakeholder input, City staff was able to identify specific trends in the most needed public services within the community. The following summaries describe feedback received on each priority population’s most needed services:
For children, the survey found that the top three most needed services were affordable childcare, after- school programs, and parenting support. This was supported by feedback received from stakeholders and community members that participated in the Mather Field light rail station pop-up event.
Stakeholders stressed that affordable childcare is extremely hard to find in the City, while also stating the lack in availability of support for low-income parents.
For youth populations, the survey identified that after-school programs, teen employment services, and teen recreation programs were the highest priority. This strongly coincided with a consultation completed with the Executive Director of the Folsom Cordova Community Partnership, in which they explained that after-school programs are in high need in the community, especially programs focused on financial empowerment and career development.
For persons with disabilities, the survey identified affordable housing programs and affordable transportation services as some of the highest priorities. Similarly, senior populations showed that affordable housing programs and affordable transportation services were of high priority. This was supported by a consultation conducted with Resources for Independent Living, a local disability resource agency, which stated that affordable housing is extremely necessary for senior and disabled populations, not only in the City, but in the County as well. They also went on to say that barriers to employment are a challenge for these populations, which transportation methods often contribute to. Overall, financial assistance and efforts based on affordability are highly prioritized among these populations.
For low-income and at-risk homeless individuals, survey outreach gathered feedback that supported the need for rental housing assistance and homeownership assistance for low-income populations. This was supported across the board by consultations conducted with service providers, which stressed the ITEM 10.1.
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need for affordable housing assistance programs. It should also be noted that mental health services for homeless and low-income individuals were also stressed as a priority in the community.
How were these needs determined?
These needs were determined through various outreach methods that were facilitated by City staff.
Methods of outreach included a community pop-up event at the Mather Field light rail station, stakeholder consultations, a stakeholder meeting, a community survey, and a community engagement neighborhood meeting. Each of these events prioritized receiving feedback on the City’s highest priority needs, including public service needs.
Based on the needs analysis above, describe the State's needs in Colonias
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Housing Market Analysis
MA-05 Overview
Housing Market Analysis Overview:
Rancho Cordova became an incorporated City on July 1, 2003. It is the seventh community in Sacramento County to incorporate and is California’s 478th City. The City is a suburban community that is part of the greater Sacramento urban region and lies on the Highway 50 corridor between two larger cities, Sacramento and Folsom. The City is situated between Mather Air Force Base and the American River and is considered to have one of the largest employment sectors in the area, which attracts tens of thousands of commuters each day.
A large portion of the housing stock in Rancho Cordova consists of single-family homes, with roughly 58 percent being single-family dwelling units. The housing stock contains a large number of older homes, and housing and rental prices are generally more affordable compared to most cities in the region. The City has made efforts to construct new quality units and strives to ensure that new development will complement existing communities and that the mix of housing in the future will more closely match the community’s housing needs.
The City works with nonprofit developers to continue to develop future subsidized housing projects. The City partners with the SHRA, the housing authority for Sacramento County, to manage public housing and the housing choice voucher system.
Other ways that the City directly addresses affordable housing needs are through emergency health and safety repairs for income-qualified households, which preserves the existing stock of affordable housing.
The City also preserves affordable housing through code enforcement and rental inspection efforts, which ensure that all rental housing is safe and habitable.
Please see below for a brief summary of Housing Market characteristics specific to Rancho Cordova.
Number of Housing Units:
The number of housing units in the City increased by 85 units between 2015 and 2017 (2011-2015 and 2013-2017 ACS five-year estimates, respectively). This is a minor increase compared to the increase in population in the community, which changed from 71,017 to 74,585 between 2015 and 2018 (ACS 2018 Population Estimates). This suggests that housing production did not keep up with housing demand.
In general, the available housing inventory does not meet the needs of the existing population. The rising housing costs in the nation, which are very pronounced in California, have made housing affordability a major problem for many working households. The most common housing problem is the ITEM 10.1.
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cost of housing, as discussed below. This problem impacts the majority of low-income households across the racial and ethnic spectrum in the City.
Cost of Housing:
Housing prices have been increasing since 2014. In 2014, the median home value in Rancho Cordova was $195,600, which increased to $251,500 in 2017; the median contract rent in the City has also increased, from $848 in 2014 to $936 in 2017 (ACS 2014 and 2017 Housing Cost Estimates). With this increase in median home values and median rent costs, lower-income households continue to be cost burdened.
According to 2016 data, approximately 38 percent of the City’s homeowners and renters reported having a housing cost burden of 30 percent or higher of their monthly income (2012-2016 CHAS Data).
MA-05 Housing Market Analysis Overview continued
Condition of Housing:
The City contains a significant amount of older housing, with approximately 14,035 owner- and renter- occupied housing units being constructed before 1980 (2017 ACS 1-Year Estimate). Both owned and rented housing units can be in need of repair and maintenance, although renter-occupied properties are typically older and in more disrepair. For owner-occupied homes, 30 percent have one substandard condition, and 47 percent of renter-occupied homes have one substandard condition. Six percent of renter-occupied units have two substandard conditions while 1 percent of owner-occupied units have two substandard conditions. Overall, renter-occupied homes have higher instances of substandard conditions (2015 ACS Condition of Units).
Public and Assisted Housing:
There are ten public housing apartment complexes that include some of the 747 affordable housing units in Rancho Cordova. Most of these units are administered by the SHRA, which serves as the public housing authority for Sacramento County. The City of Rancho Cordova does not have its own local housing authority. Resident initiatives are handled directly by the SHRA. The remainder of the affordable housing units are operated by various nonprofits. The most prominent of these is VOA, which operates the Mather Community Campus transitional housing program, and Mercy Housing, which operates the 100 units of permanent supportive housing at the Mather Veterans Village.
Barriers to Affordable Housing:
According to the 2020-2024 Sacramento Valley Analysis of Impediments, some of the most significant barriers to affordable housing across all jurisdictions are:
• Segregation, which is manifested in disproportionate housing needs and differences in economic opportunity
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• An increasingly limited supply of affordable rental housing units in the area • Disparities in the ability to access homeownership
• An increase in stricter rental policies
The City has undertaken a number of actions to reduce potential barriers and constraints to affordable housing and housing for special needs populations. These actions include identifying funds in support of affordable housing development and offering fee reductions, regulatory incentives, density incentives, and the operation of a home rehabilitation and repair program, as well as several other options. These can be found with additional detail in the City’s 2013–2021 Housing Element. The Housing Element includes a thorough analysis of governmental and regulatory barriers to affordable housing. The City has been aggressive in pursuing affordable housing development opportunities and has mitigated regulatory barriers as effectively as possible.
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MA-45 Non-Housing Community Development Assets - 91.410, 91.210(f) Introduction
This section covers Rancho Cordova’s economic development asset needs and describes the current and future projects and plans that are underway in the City to help support the identified needs.
Economic Development Market Analysis
Business Activity
Business by Sector Number of
Workers
Number of Jobs Share of Workers
%
Share of Jobs
%
Jobs less workers
%
Agriculture, Mining, Oil & Gas Extraction 321 47 1 0 -1 Arts, Entertainment, Accommodations 3,059 3,169 13 7 -6 Construction 1,675 3,917 7 9 2
Education and Health Care Services 4,676 5,258 21 12 -9 Finance, Insurance, and Real Estate 2,195 9,845 10 22 12 Information 472 443 2 1 -1
Manufacturing 1,580 4,315 7 10 3
Other Services 923 876 4 2 -2
Professional, Scientific, Management Services 2,864 9,747 13 22 9 Public Administration 0 0 0 0 0
Retail Trade 3,273 3,750 14 9 -5
Transportation and Warehousing 640 647 3 1 -2
Wholesale Trade 1,007 1,961 4 4 0
Total 22,685 43,975 -- -- --
Table 5 - Business Activity
Data Source: 2011-2015 ACS (Workers), 2015 Longitudinal Employer-Household Dynamics (Jobs) ITEM 10.1.
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Labor Force
Total Population in the Civilian Labor Force 35,380
Civilian Employed Population 16 years and over 30,835
Unemployment Rate 12.88
Unemployment Rate for Ages 16-24 36.96
Unemployment Rate for Ages 25-65 9.00
Table 6 - Labor Force
Data Source: 2011-2015 ACS
Occupations by Sector Number of People
Management, business and financial 7,600
Farming, fisheries and forestry occupations 1,865
Service 3,415
Sales and office 8,660
Construction, extraction, maintenance and
repair 2,445
Production, transportation and material moving 1,550
Table 7 – Occupations by Sector
Data Source: 2011-2015 ACS
Travel Time
Travel Time Number Percentage
< 30 Minutes 18,910 66%
30-59 Minutes 8,270 29%
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Travel Time Number Percentage
60 or More Minutes 1,570 5%
Total 28,750 100%
Table 8 - Travel Time
Data Source: 2011-2015 ACS
Education:
Educational Attainment by Employment Status (Population 16 and Older) Educational Attainment In Labor Force
Civilian Employed Unemployed Not in Labor Force
Less than high school graduate 1,875 245 1,370
High school graduate (includes equivalency) 5,615 895 2,270 Some college or Associate's degree 10,060 1,685 2,815
Bachelor's degree or higher 8,080 495 1,350
Table 9 - Educational Attainment by Employment Status
Data Source: 2011-2015 ACS
Educational Attainment by Age
Age
18–24 yrs 25–34 yrs 35–44 yrs 45–65 yrs 65+ yrs
Less than 9th grade 105 300 460 690 775
9th to 12th grade, no diploma 655 645 405 995 500
High school graduate, GED, or alternative 1,955 2,545 2,035 4,220 2,310 Some college, no degree 2,795 3,570 2,545 4,600 1,885
Associate's degree 415 1,245 860 1,765 750
Bachelor's degree 390 2,180 2,380 2,585 1,050
Graduate or professional degree 15 825 915 1,120 505
Table 10 - Educational Attainment by Age
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Data Source: 2011-2015 ACS
Educational Attainment – Median Earnings in the Past 12 Months Educational Attainment Median Earnings in the Past 12 Months Less than high school graduate 22,055
High school graduate (includes equivalency) 26,961
Some college or Associate's degree 32,057
Bachelor's degree 53,412
Graduate or professional degree 65,363
Table 11 – Median Earnings in the Past 12 Months
Data Source: 2011-2015 ACS
Based on the Business Activity table above, what are the major employment sectors within your jurisdiction? The major employment sectors in the City are as follows:
• Education and Health Care Services: 4,676 workers
• Retail Trade: 3,273 workers
• Arts, Entertainment, Accommodations: 3,059 workers
In addition to the tables above, according to the Rancho Cordova Economic Development division, the most recent data available shows that the City is the largest business sub-center in the region, with over 3,000 entities conducting the corporate aspects of their businesses in the City. It was also noted that Rancho Cordova is the region’s largest clustered hub for the home improvement industry. The City also notably offers the largest hub for the vehicle aftermarket industry in Northern California, accounting for 25 percent of all firms in the greater Sacramento area. The Rancho Cordova Economic Development division also states that technology is one of the region’s top ten industry clusters.
Describe the workforce and infrastructure needs of the business community:
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According to 2013-2017 ACS 5-Year Estimates, 88.7 percent of Rancho Cordova’s adult population was educated at a high school level or higher compared to 87 percent in the County. The percentage holding a bachelor’s degree or higher was approximately 26 percent compared to the County’s 29.9 percent. The poverty rate in that same period was 14.9 percent in Rancho Cordova and 14.1 percent for the entire County. Median household income was $57,965, whereas the median income for the County was $60,239. The mean travel time to work was 25.6 minutes compared to the County’s 26.9 minutes. Additionally, 93 percent of households had a computer and 83.1 percent had broadband subscription in the City of Rancho Cordova, compared to the County, in which 91.7 percent of households had a computer and 82.8 percent had a broadband subscription.
Though the City is generally in good standing in terms of workforce development and business, the City’s Economic Development Element of 2015 identified some challenges. One challenge that the business community faces is the aging of infrastructure. Specifically, much of the building stock in the City was identified as needing refurbishment or rehabilitation due to age and deterioration. Additionally, it was noted that many office buildings contain large floor plans with outdated interiors that are in need of beautification and renovation.
The following factors were also identified as challenges to the business community’s functionality:
• Traffic congestion on major roadways and Highway 50
• A lack of shuttles to transport workers from light rail stations • Lack of national major retailers and shopping opportunities • A lack of diverse downtown area where government offices, businesses, retail, services, entertainment, residential uses, and public spaces are clustered
Describe any major changes that may have an economic impact, such as planned local or regional public or private sector investments or initiatives that have affected or may affect job and business growth opportunities during the planning period.
Describe any needs for workforce development, business support or infrastructure these changes may create.
The City of Rancho Cordova is constantly undergoing projects and activities that focus on improving the quality of life for its residents, while generating a positive economic impact. The following projects have recently been completed or are anticipated to be completed within the Consolidated Plan period:
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Folsom Boulevard Beautification and Enhancement Project Phases IV
The final phases of the Folsom Boulevard Beautification and Enhancement Project are being completed in 2020. This project is regarded as a major triumph within the City, given the historical importance that has been placed on the Folsom Boulevard corridor. The completed project features a new concrete multi-use bicycle and pedestrian path, construction of a new sidewalk, extensive landscaping and irrigation improvements, intersection and signal improvements, the installation of decorative street lighting, construction of new curbs and gutters, installation of new raised medians, and the construction of new storm drain and drainage inlets. This project has served the local economy and community by removing barriers to transportation along Folsom Boulevard, creating a safer path of travel for children and other pedestrians, preserving a historical area of town, and implementing beautification in order to attract economic growth and development in the project’s surrounding areas.
ADA Sidewalk Improvements:
The City’s Public Works Department will continue to undertake the ADA Sidewalk Improvements projects on an annual basis throughout the Consolidated Plan cycle. This project focuses on removing and replacing curbs, gutters, sidewalks, ramps, and drainage improvements at various locations in the City, primarily focusing on areas with a high concentration of senior, disabled, and low-income households. The progression of these improvements will help promote safer and more pedestrian-friendly streets, which will in turn promote a less congested and more efficient path of travel.
Highway 50 and Zinfandel Drive Interchange Improvements:
Given the City’s continued representation as the largest workforce hub in the Sacramento area, it has been a high priority to create infrastructure that can support the increase in traffic and congestion as a result of a higher workforce population. As an effort to address this increase, construction on the Highway 50 and Zinfandel Drive interchange is currently underway. The improvements project will add an additional lane on Zinfandel Drive over Highway 50, modify the highway entrance and exit ramps, add bicycle lanes, and modify traffic signals.
This project is designed to improve operations, alleviate congestion and provide safer routes for drivers, bikers, and pedestrians on Zinfandel Drive from White Rock Road to Olson Drive, referred to as the Zinfandel Complex. The project is anticipated to be completed in the spring of 2020.
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Sunrise Boulevard Rehabilitation Project:
The City will be undergoing the Sunrise Boulevard Rehabilitation Project. The proposed project includes road paving and traffic signal modifications on Sunrise Boulevard from Folsom Boulevard to White Rock Road. It will also construct a widened sidewalk on the east side of Sunrise Boulevard between Citrus Road and the Folsom South Canal, and striped bicycle lanes on Citrus Road. The project is designed to improve transportation, accessibility, and safety for drivers, bicyclists, and pedestrians in the area.
How do the skills and education of the current workforce correspond to employment opportunities in the jurisdiction? The workforce in the City of Rancho Cordova generally has higher high school graduation rates among its population, with an increasing number of residents receiving a college education in recent years. While the current workforce is aligned with retail and service industry employment opportunities, there is a significant need for job training and additional education to better align the workforce with the higher-paying employment opportunities currently available in the City.
Describe any current workforce training initiatives, including those supported by Workforce Investment Boards, community colleges and other organizations. Describe how these efforts will support the jurisdiction's Consolidated Plan.
The City uses non-federal funds to support many programs and projects, such as job training, through the Community Enhancement Fund.
Additionally, the City uses CDBG funds to support the Folsom Cordova Community Partnership, which offers mentoring programs and financial management classes to youth and low-income families. These programs teach participants how to use social and monetary capital as a tool to further their possibilities for employment and higher education. Folsom Cordova Community Partnership also offers parenting classes and works with participants to develop their workforce skills to be more readily available for the job market. In a consultation with the partnership’s Executive Director in preparation of this plan, it was explained that new program initiatives will focus on “adulting” programs and training that will help youth prepare for the daily tasks of being an adult and finding an appropriate work/life balance.
Does your jurisdiction participate in a Comprehensive Economic Development Strategy (CEDS)? No
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If so, what economic development initiatives are you undertaking that may be coordinated with the Consolidated Plan? If not, describe other local/regional plans or initiatives that impact economic growth.
The City is not currently participating in a CEDS.
Discussion
The City of Rancho Cordova continues to take a proactive and involved approach to economic development, which has helped to noticeably improve the City’s economic standing in the region. While the City has a significant amount of undeveloped land with multiple development opportunities, the City has also focused on the potential for economic improvements in existing neighborhoods and businesses. The City’s focus on infill programs, small and local business assistance programs, cooperation with higher education providers, and incentives that help both businesses and the community has helped to improve job opportunities and reduce unemployment citywide. Almost as importantly, it has improved Rancho Cordova’s reputation in the region, from a high-crime, lower-income area, to a thriving employment center with a community focused on making the City more inviting and having better quality of life for its residents.
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MA-50 Needs and Market Analysis Discussion
Are there areas where households with multiple housing problems are concentrated? (include a definition of "concentration")
For the purpose of identifying housing problems, HUD’s definition of “concentration” is the following: A block group area where the percentage of households with multiple housing problems exceeds the countywide total percentage of households with multiple housing problems.
Referencing the 2011-2015 CHAS data regarding severe housing problems in Rancho Cordova, lower- income households are more likely to have severe housing problems than those with moderate or higher incomes, regardless of race or ethnicity.
According to this same data, 77 percent of households (2,610) in the extremely low-income bracket (0– 30 percent AMI) are reported to experience severe housing problems. The Pacific Islander category exceeds the jurisdiction-wide rate for severe housing problems by 23 percentage points, with 20 households experiencing severe housing problems. Extremely low-income Black /African American and White households had equal rates (81 percent), which are slightly above the jurisdiction-wide rate, with 1,435 White households and 480 Black households experiencing at least one severe housing problem.
According to the same data, of the households in the very low-income bracket (30–50 percent AMI), 36 percent (1,265) are reported to experience at least one of the four severe housing problems. For this income bracket, the group that faces the highest disproportionate need is the Pacific Islander population, at 86 percent or 60 households. It is important to note, however, that the data presented can make interpretation difficult due to the small sample size. Both Black and Hispanic populations experienced severe housing burdens at similar rates, at 43 percent for Hispanics (285 households) and 40 percent (145 households) for Black/African American.
Looking at housing burdens geographically, the areas with the highest concentration of housing burdens are generally in the northwest half of the City, as well as a small section toward the center of the City.
Referring to the maps in Attachment 2, the areas shaded in dark grey represent areas where higher percentages of the population have housing burdens. Data also showed that three census tracts have over 50 percent of their population experiencing any of the four HUD-defined housing problems: census tracts 89.07, 90.08, and 90.11.
Are there any areas in the jurisdiction where racial or ethnic minorities or low-income families are concentrated? (include a definition of "concentration") Minority populations are defined as the total population except those who responded “White alone” to the US Census. Block group areas where the percentage of total minority population exceeds the group’s countywide total percentage are considered to be areas of “minority concentration.” ITEM 10.1.
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Per the data in the R/ECAP map presented in Attachment 2, only one portion of the City of Rancho Cordova qualifies as a racially or ethnically concentrated area of poverty (R/ECAP). An R/ECAP is any census tract in the City that has a concentration of 50 percent or more of minority residents, as well as a poverty rate above 40 percent. The R/ECAP map located in Attachment 2 illustrates the various R/ECAPS throughout the County; however, the R/ECAP located in Rancho Cordova is used for the purposes of this analysis.
The one census tract classified as an R/ECAP is census tract 89.11. This census tract was further analyzed to review the available Limited English Proficiency (LEP) information from HUD. LEP information was analyzed using the HUD AFFH tool for the City. In this census tract, the total LEP population was 2,295, with 8.5 percent speaking Spanish, 2.18 percent speaking Cantonese or Mandarin, 1 percent speaking Russian, and 39 percent speaking Vietnamese.
Additionally, please refer to Attachment 2 to view a map of racial and ethnic concentration on a regional perspective, as presented in the Sacramento County Regional Analysis of Impediments.
Lastly, the map that is presented in Attachment G illustrates the latest CDBG target area within the City.
As illustrated, the CDBG target area is dispersed throughout the City. Census tracts that qualify as CDBG target areas are based on the percentage of residents within a given census tract that are more than 50 percent low-income individuals. The green-shaded areas in the map are those that qualify as such CDBG target areas. The census tract outlined in red represented the census tract that is identified as the City’s only R/ECAP.
What are the characteristics of the market in these areas/neighborhoods? These neighborhoods generally tend to have older homes, and as a result often have more identified housing problems than census tracts with higher-income individuals. Subsequently, housing costs are also lower in these neighborhoods due to a lack in repairs, higher crime rates, and decreased value of infrastructure and local resources.
Are there any community assets in these areas/neighborhoods? As the bulk of the fully developed portion of Rancho Cordova is in the northern half of the City, the bulk of community assets are also in the northern half. These assets include the Senior Center, most of the neighborhood and community parks, grocery stores and shopping centers, the Family Resource Center, houses of worship, and public schools, which are evenly distributed across the older section of Rancho Cordova between the lower-income neighborhoods and moderate-income neighborhoods. With this in mind, many of the City’s community assets are in locations that allow for reasonable access for low- income populations.
The more significant disparity between community assets has to do with the older northern half of the City versus the newer and still predominantly undeveloped southern half. While the bulk of the newer ITEM 10.1.
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housing is made up of owner-occupied, yet moderate- and above moderate-income households, there is still a lack of community assets. A grocery store and some commercial buildings have opened in the southern half; additionally, the southern half has a clubhouse for those who live along the Anatolia HOA boundary. The park and school districts have built the appropriate neighborhood facilities, as per the phasing of the various development agreements that regulate the southern half of the city.
Are there other strategic opportunities in any of these areas? There are several strategic opportunities in the lower-income portion of the City. These opportunities include but are not limited to:
• Acquisition and rehabilitation, or demolition and reconstruction, of aging multi-family housing. • Community Benefit Development Organizations with a focus in neighborhood revitalization, particularly along the Folsom Boulevard and Coloma Road commercial areas. • Single-family housing acquisition, rehabilitation, and sale as affordable units in the more distressed older neighborhoods.
Multi-agency partnership to leverage resources and build service capacity, including nonprofits, faith- based, and public agency organizations.
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MA-60 Broadband Needs of Housing occupied by Low- and Moderate-Income Households - 91.210(a)(4), 91.310(a)(2)
Describe the need for broadband wiring and connections for households, including low- and moderate-income households and neighborhoods.
According to the Federal Communications Commission, as of 2018, there are seven DSL providers, one cable internet provider, three fiber internet (FTTH) providers, and five fixed wireless (WISP) providers in Rancho Cordova. There are also five mobile broadband (cellular) providers with service available in the City. Most census tracts in the City have broadband subscription rates of 60-100 percent, illustrating a fairly substantial rate of access to internet among most residents.
Countywide, 82 percent of households have a desktop or laptop computer and 87 percent have a smartphone—higher than the US overall. Seventy-six percent of households have broadband access by cable, fiber, or DSL and 89 percent have some type of broadband access—10 percent only have internet through their cellular data plan. However, ACS data indicate that access is much lower for low- and moderate-income households. In Sacramento County, just 3 percent of households earning $75,000 or more per year are without any internet subscription compared to 29 percent of households earning less than $20,000 per year and 12 percent of households earning between $20,000 and $75,000 per year. As part of the community engagement process conducted for the Consolidated Plan, a focus group was held with stakeholders about broadband needs and digital inclusion. Additional interviews were held with stakeholders who work in social services and improving broadband access. Stakeholders represented the following organizations: Sacramento County Department of Technology, City of Sacramento, Valley Vision, Communication Workers of America, Sacramento County Office of Education, Sacramento’s Social Venture Partners (SVP), and Sacramento Public Library.
Describe the need for increased competition by having more than one broadband Internet service provider serve the jurisdiction.
As the number of broadband services subscribers and users rises, there will subsequently be an increase in the number of service providers in the jurisdiction. With an increase in service providers, increased competition will more than likely be a direct result. The City will continue to support the community’s access to broadband services and will do its best to facilitate a smooth integration of broadband service providers, while supporting a healthy level of competition among providers.
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MA-65 Hazard Mitigation - 91.210(a)(5), 91.310(a)(3)
Describe the jurisdiction’s increased natural hazard risks associated with climate change.
The City of Rancho Cordova recognizes its role in reducing the risk of increased natural hazards, especially those associated with climate change. The City acknowledges that with an increase in population and the number of individuals coming to Rancho Cordova for work and leisure, there will be an increase in the City’s contribution to greenhouse gas emissions. The City will prioritize collaborative efforts with neighboring jurisdictions that work to address the increase in greenhouse gas emissions in the region.
Describe the vulnerability to these risks of housing occupied by low- and moderate-income households based on an analysis of data, findings, and methods.
In drafting the 2020-2024 Consolidated Plan, Sacramento County and other participating jurisdictions evaluated the natural hazard risks to low- and moderate-income residents. The evaluation was conducted through consulting with stakeholders that represent Sacramento County, Sacramento County Office of Emergency Services, and Sacramento County Department of Transportation during a focus group. When these stakeholders were asked about recent natural disasters, property damage, and the impact of the damage, they provided information around the biggest threat to the County—flooding:
• In 2017, there were three Presidential Declarations for flooding and wind. Over the last 15 years, there have been multiple declarations for flooding (1996, 1997, 2002, 2006, and 2017) and one for wind (wind events can cause power outages and fires). • Exposure to flooding does not necessary vary greatly by neighborhood. If a levy fails, all neighborhoods would flood.
• Localized floods are caused by stream overflow, as well as irrigation.
Natural hazard preparedness:
• During a flood event, the County Sheriff leads the evacuations. Alert systems include both Placer and Yolo Counties and there are procedures in place for when power is out (three large school sirens). Everbridge (emergency alert communications system) has translation built in. Accessing American Sign Language (ASL) interpreters is the goal, but not always possible. • The Department of Transportation maintains the road system during a disaster and monitors areas that are identified as vulnerable so that equipment and crews can be deployed to respond to flooding and maintaining the operation of the system. The department also provides a support role to emergency response.
• Sacramento County’s plan has a language access component, which assists with LEP residents.
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• In an event, a Local Assistance Center(s) is activated—this is a place designated for residents and businesses to get help. It typically has a registration setup, childcare, language access, and other resources to help people.
• Most of the available preparedness information is on the County’s website and shared by social media. None of the County’s communications about preparedness is targeted; rather it’s all mass media, for all people in the County.
When stakeholders participating in the natural hazard focus group were asked about relief funding, they provided insight into the process:
• When FEMA is involved, there needs to be a federal disaster assessment. The County and other agencies have their own disaster assessments.
Natural hazards risks and problems:
• Reaching people who are homeless before or during a disaster is a big concern, especially those who are camping out in the County or who may not have a phone that receives emergency alerts.
• A number of areas in the County have only one way in and one way out, which can be a real issue.
• For homes in the floodplain, insurance can be a large problem and many residents don’t have this type of insurance because of unaffordable premiums. Another issue is that some residents bought homes without knowing they were in a floodplain, and therefore didn’t know they needed to carry flood insurance. In rural areas of the County, there is a large agricultural industry, so a flood can result in agriculture losses as well.
Businesses will sometimes have to close because they’re not prepared to recover from a natural disaster or have a continuity plan in place.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 56
OMB Control No: 2506-0117 (exp. 09/30/2021)
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 57
OMB Control No: 2506-0117 (exp. 09/30/2021)
Strategic Plan
SP-05 Overview
Strategic Plan Overview
This section of the Consolidated Plan serves as the City of Rancho Cordova’s framework for implementing its CDBG program from January 2020 to December 2024. The Strategic Plan includes a myriad of data collected from various regional and local sources, as well as data from various instances of local community outreach that were initiated in preparation of the Consolidated Plan. The primary purpose of the Strategic Plan is to clearly state the priority needs that were identified during its preparation, and subsequently identify the goals that the City will work toward to address these priority needs. The City will use its annual CDBG allocation to fund projects and programs that uphold the goals identified in this section, which are as follows:
• Homelessness Prevention
• Senior and Disability Services
• Child and Youth Services
• Public Facilities
• Public Infrastructure
• Homeless Housing
• Housing Preservation Program
• Covid-19 Response
The City will continue to identify needs, assets, and priorities on an annual basis as part of its application process for CDBG funds. This is done each CDBG program year through the Annual Action Plan document. CDBG staff will gather information through the collection of data (quantitative and qualitative); consultation with the public, especially members of target populations, various service providers, and community experts; and ongoing outreach to residents to determine the level of need or condition of assets for proposed activities.
COVID-19 Preparation, Prevention, and Response Amendment:
On March 27, 2020, the Coronavirus Aid, Relief, and Economic Security Act (CARES), Public Law 116-136 was signed by the President of the United States. This made available $5 billion in Community Development Block Grant Coronavirus (CDBG-CV) funds, to respond to the growing effects of the historic COVID-19 public health crisis. The Department of Housing and Urban Development (HUD) informed the City of Rancho Cordova that CARES Act funding would be allocated to the City based on the existing entitlement formulas for the CDBG program.
HUD has allocated the first and third phases of CARES Act funds , or CDBG-CV, to the City in the amount of $373,379 and $487,938, respectively.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 58
OMB Control No: 2506-0117 (exp. 09/30/2021)
The CARES Act also authorized the HUD Secretary to grant waivers and alternative requirements related to the use of CDBG-CV funds, including the suspension of the 15 percent cap on funding for public services; reducing the public comment period for Consolidated Plan and Action Plan amendments to five days; and allowing the option of virtual public hearings. All activities funded must still meet the eligibility and national objective requirements of the CDBG program. The City has applied for waivers for the CDBG-CV supplemental funds and has amended its Citizen Participation Plan to include expedited citizen engagement during times of local, state, or national emergencies, such as with COVID-19.
City Council approved of a substantial amendment to the 2020 Annual Action Plan, as well as the 2020- 2024 Consolidated Plan and Citizen Participation Plan on June 1, 2020. The Annual Action Plan and Consolidated Plan amendment identifies proposed activities for the expenditure of the first round of CDBG-CV funds to address the COVID-19 crisis and includes other informational updates in relation to the City's five-year goals.
On September 11, 2020, HUD allocated the third round of CDBG-CV funds to the City in the amount of $487,938. City Council approved the second substantial amendment to the 2020 Annual Action Plan, as well as the 2020-2024 Consolidated Plan on February 1, 2021 after a 5-day review period starting on January 27, 2021. The Annual Action Plan and Consolidated Plan amendment identifies additional activities to address the COVID-19 crisis.
The City has $130,948 in funds remaining from the first and third rounds of CDBG-CV and $43,577.77 in unspent 2020 CDBG funds. On November 1, 2021, City Council adopted the third substantial amendment to the 2020-2024 Consolidated Plan and 2020 Annual Action Plan, after a 30-day review period starting on October 1, 2021. The Annual Action Plan and Consolidated Plan amendment identifies additional activities to address the COVID-19 crisis.
The City has $$6,672.46 in unallocated CV funds and $31,631.97 in reallocated CV funds. On April 3, 2023, City Council adopted the fourth substantial amendment to the 2020-2024 Consolidated Plan.
Please refer to AP-35 and AP-38 for a detailed description of proposed activities and funding for each CDBG-CV activity that is to be funded through CDBG-CV allocations.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 59
OMB Control No: 2506-0117 (exp. 09/30/2021)
415, 91.215(a)(1)
Geographic Area
Table 12 - Geographic Priority Areas
1 Area Name: CDBG Target Area
Area Type: Local Target area
Other Target Area Description:
HUD Approval Date:
% of Low/ Mod:
Revital Type: Comprehensive
Other Revital Description:
Identify the neighborhood
boundaries for this target area.
Please refer to Attachment 2 for a map of the CDBG Target Area boundaries.
Include specific housing and
commercial characteristics of this
target area.
As the bulk of the fully developed portion of Rancho
Cordova is in the northern half of the City, the bulk of community assets are also in the northern half. These
assets include the Senior Center, most of the neighborhood and community parks, grocery stores and shopping
centers, the Family Resource Center, houses of worship, and public schools, which are evenly distributed across the older section of Rancho Cordova between the lower-
income neighborhoods and moderate-income
neighborhoods. With this in mind, many of the City’s
community assets are in locations that allow for reasonable access for low-income populations.
How did your consultation and citizen
participation process help you to
identify this neighborhood as a target
area?
Please refer to the Process section of this plan for details on citizen participation and consultation processes.
Citizen participation was targeted both city-wide and to the Northern side of town which is where the majority of low- mod census tracts exist. Additionally, the survey was
provided in Spanish and Russian; other languages were
offered if requested.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 60
OMB Control No: 2506-0117 (exp. 09/30/2021)
Identify the needs in this target area. Affordable Housing Development; Acquisition & Rehabilitation; Homeless Shelter/Housing; Homelessness
Prevention; Child and Youth Services and
Programming; Senior and Disability Services; Public
Facilities; Public Infrastructure Improvements
What are the opportunities for
improvement in this target area?
Homelessness Prevention; Senior Services; Youth Services; Public Facilities; Public Infrastructure; Homeless Housing; Housing Preservation
Are there barriers to improvement in
this target area?
Lack of sufficient resources or community resident
investment.
2 Area Name: R/ECAP Census Tract 89.11
Area Type: Local Target area
Other Target Area Description:
HUD Approval Date:
% of Low/ Mod:
Revital Type: Comprehensive
Other Revital Description:
Identify the neighborhood
boundaries for this target area.
Census tract 89.11.
Include specific housing and
commercial characteristics of this
target area.
As the bulk of the fully developed portion of Rancho
Cordova is in the northern half of the City, the bulk of community assets are also in the northern half. These
assets include the Senior Center, most of the neighborhood and community parks, grocery stores and shopping
centers, the Family Resource Center, houses of worship, and public schools, which are evenly distributed across the older section of Rancho Cordova between the lower-
income neighborhoods and moderate-income
neighborhoods. With this in mind, many of the City’s
community assets are in locations that allow for reasonable access for low-income populations.
How did your consultation and citizen
participation process help you to
identify this neighborhood as a target
area?
This area represents minority low-income concentrations in the City. Citizen participation was targeted both city-wide and specifically to lower-income neighborhoods and
minority populations.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 61
OMB Control No: 2506-0117 (exp. 09/30/2021)
Identify the needs in this target area. Affordable Housing Development; Acquisition & Rehabilitation; Homeless Shelter/Housing; Homelessness
Prevention; Child and Youth Services and Programming;
Senior and Disability Services; Public Facilities; Public Infrastructure Improvements
What are the opportunities for
improvement in this target area?
Homelessness Prevention; Senior Services; Youth Services; Public Facilities; Public Infrastructure; Homeless Housing; Housing Preservation
Are there barriers to improvement in
this target area?
Lack of sufficient resources or community resident
investment.
3 Area Name: Citywide
Area Type: Local Target area
Other Target Area Description:
HUD Approval Date:
% of Low/ Mod:
Revital Type: Other
Other Revital Description: COVID-19 Relief
Identify the neighborhood
boundaries for this target area.
Include specific housing and
commercial characteristics of this
target area.
How did your consultation and citizen
participation process help you to
identify this neighborhood as a target
area?
Identify the needs in this target area.
What are the opportunities for
improvement in this target area?
Are there barriers to improvement in
this target area?
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 62
OMB Control No: 2506-0117 (exp. 09/30/2021)
General Allocation Priorities
Describe the basis for allocating investments geographically within the state The primary geographic area identified for use in CDBG-funded activities is the CDBG target area, which is made up of census tracts in which more than 50 percent of households earn 80 percent of area median income (AMI) or less. The entire CDBG target area is located in the northern section of the City, which is also the area with the oldest infrastructure and the most development. Activities determined to have an area benefit must benefit areas where more than 50 percent of households are low income. The City does fund services on a limited clientele basis in neighborhoods that are not more than 50 percent low income. In those areas, each client is provided with an intake sheet that includes household income and can be used to determine eligibility. All other activities are either targeted at presumed benefit groups, such as frail elderly or persons with disabilities, or benefit immediately adjacent low-income neighborhoods.
For code enforcement and rental housing inspection programs, the City uses the CDBG target area to track cases and costs specifically attributed to the target area and differentiate from the costs attributed to the remainder of the City. ADA accessibility and infrastructure improvement projects generally must be in the CDBG target area to receive CDBG funding.
The attached map below identifies the CDBG target area as of 2020; this map will be updated throughout the Consolidated Plan cycle to reflect any changes to low-moderate income block groups.
This map can also be viewed by referring to Attachment G.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 63
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-10_City of RC-CDBG Target Area Map
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 64
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-25 Priority Needs - 91.415, 91.215(a)(2)
Priority Needs
Table 13 – Priority Needs Summary
1 Priority Need
Name
Affordable Housing Development
Priority Level High
Population Extremely Low
Low
Large Families
Families with Children
Elderly
Chronic Homelessness
Individuals
Families with Children
Mentally Ill
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Victims of Domestic Violence
Geographic
Areas
Affected
CDBG Target Area
R/ECAP Census Tract 89.11
Associated
Goals
Program Administration
COVID-19 Preparation, Prevention, and Response
Description New affordable housing units suitable for families, seniors, veterans, and low- income households.
Basis for
Relative
Priority
Outreach identified a significant need for safe and decent affordable housing, particularly among extremely low-income families, seniors, and individuals at risk or experiencing homelessness.
2 Priority Need
Name
Acquisition & Rehabilitation
Priority Level High
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 65
OMB Control No: 2506-0117 (exp. 09/30/2021)
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Public Housing Residents
Chronic Homelessness
Individuals
Families with Children
veterans
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Geographic
Areas
Affected
CDBG Target Area
R/ECAP Census Tract 89.11
Associated
Goals
Program Administration
COVID-19 Preparation, Prevention, and Response
Description Acquire and rehabilitate existing low-cost units, affordable units at risk of losing affordability, and public housing units at risk of conversion to market rate.
Basis for
Relative
Priority
Outreach and data collection identified that there is a significant need for safe and suitable affordable housing appropriate for persons at all phases of the life cycle.
Many of the existing lower-cost units are substandard and may pose a health risk to sensitive population groups.
3 Priority Need
Name
Homeless Shelter/Housing
Priority Level High
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 66
OMB Control No: 2506-0117 (exp. 09/30/2021)
Population Extremely Low
Low
Large Families
Families with Children
Elderly
Chronic Homelessness
Individuals
Families with Children
Mentally Ill
Chronic Substance Abuse
veterans
Victims of Domestic Violence
Unaccompanied Youth
Geographic
Areas
Affected
CDBG Target Area
R/ECAP Census Tract 89.11
Associated
Goals
Homeless Housing
Program Administration
Description Transitional or emergency housing for homeless persons, families, and veterans.
Basis for
Relative
Priority
There is a significant need throughout the Sacramento area for homeless housing, from emergency shelters to transitional housing to permanent supportive housing with programming to help reintegrate homeless persons and families. The increasing numbers of homeless persons and families in Rancho Cordova has elevated the problem to a highly visible priority.
4 Priority Need
Name
Homelessness Prevention
Priority Level High
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 67
OMB Control No: 2506-0117 (exp. 09/30/2021)
Population Extremely Low
Low
Large Families
Families with Children
Elderly
Individuals
Families with Children
Mentally Ill
veterans
Victims of Domestic Violence
Elderly
Frail Elderly
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Geographic
Areas
Affected
CDBG Target Area
R/ECAP Census Tract 89.11
Associated
Goals
Homelessness Prevention
Housing Preservation Program
Program Administration
COVID-19 Preparation, Prevention, and Response
Description Housing placement, counseling, and landlord-tenant mediation intended to help households currently housed stay in their housing whenever possible, and to identify and place households at risk of imminent homelessness into suitable housing units when necessary.
Basis for
Relative
Priority
Ensuring that households who are currently housed remain housed whenever possible helps to keep families stable and can prevent a chain reaction of employment and educational disruption. Helping households at risk of imminent homelessness to find new housing before they are on the street can ensure that they do not end up with housing gaps that make finding new housing more difficult, and that can severely disrupt families as well as employment and education stability.
5 Priority Need
Name
Child and Youth Services and Programming
Priority Level High
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 68
OMB Control No: 2506-0117 (exp. 09/30/2021)
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Individuals
Families with Children
Unaccompanied Youth
Non-housing Community Development
Geographic
Areas
Affected
CDBG Target Area
R/ECAP Census Tract 89.11
Associated
Goals
Child and Youth Services
Program Administration
COVID-19 Preparation, Prevention, and Response
Description After-school programming for youth, mentoring for at-risk youth, and job training for adolescents.
Basis for
Relative
Priority
Throughout the public participation meetings and community surveys, the need for after-school programs, youth services, and programs to help at-risk youth to avoid gangs, crime, and drugs was identified as a top priority, both with the City Council and the general public. For children, in particular, residents stated that affordable childcare, after-school programs, and parenting support are also needed. 6 Priority Need
Name
Senior and Disability Services
Priority Level High
Population Extremely Low
Low
Elderly
Individuals
veterans
Elderly
Frail Elderly
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Geographic
Areas
Affected
CDBG Target Area
R/ECAP Census Tract 89.11
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 69
OMB Control No: 2506-0117 (exp. 09/30/2021)
Associated
Goals
Senior and Disability Services
Program Administration
COVID-19 Preparation, Prevention, and Response
Description Meal and nutrition services, in-home care services, caregiver respite services, and transportation assistance.
Basis for
Relative
Priority
Senior and disability services were identified as a key priority in both the Community Needs survey and the public participation meetings. Seniors and disabled populations are generally on fixed incomes and have little disposable funds to deal with emergencies or unforeseen problems, particularly involving housing and transportation. Resources that can help these populations stretch incomes and improve their quality of life are priorities for the Rancho Cordova community.
7 Priority Need
Name
Public Facilities
Priority Level High
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Public Housing Residents
Non-housing Community Development
Geographic
Areas
Affected
CDBG Target Area
R/ECAP Census Tract 89.11
Associated
Goals
Public Facilities
Program Administration
COVID-19 Preparation, Prevention, and Response
Description Youth Center, Senior Center, library, neighborhood centers, all located near the neighborhoods where needs are highest.
Basis for
Relative
Priority
The City of Rancho Cordova has identified a youth center as a priority need for several years. The Rancho Cordova Senior Center is located at the southwestern edge of the City and is difficult for the bulk of Rancho Cordova seniors, who live in the northern section of the City, to access. The Rancho Cordova Library is located in adjacent unincorporated Sacramento County and is not geographically accessible to households with transportation challenges.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 70
OMB Control No: 2506-0117 (exp. 09/30/2021)
8 Priority Need
Name
Public Infrastructure Improvements
Priority Level High
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Public Housing Residents
Non-housing Community Development
Geographic
Areas
Affected
CDBG Target Area
R/ECAP Census Tract 89.11
Associated
Goals
Public Infrastructure
Program Administration
Description Streetlight installations and ADA improvements to public right-of way.
Basis for
Relative
Priority
Many of the older residential neighborhoods do not have streetlights and can be hazardous at night. Residents feel the lack of lights allows for vandalism and petty crime that could otherwise be deterred. Many of the sidewalks and public rights-of- way in the City are aged and do not meet current ADA standards. The City has a significant need for general infrastructure improvements. Better signage for public service facilities was identified multiple times throughout this Consolidated Plan’s outreach efforts.
9 Priority Need
Name
COVID-19 Preparation, Prevention, and Response
Priority Level High
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 71
OMB Control No: 2506-0117 (exp. 09/30/2021)
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Public Housing Residents
Chronic Homelessness
Individuals
Families with Children
veterans
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Geographic
Areas
Affected
CDBG Target Area
R/ECAP Census Tract 89.11
Associated
Goals
Child and Youth Services
Housing Preservation Program
Program Administration
COVID-19 Preparation, Prevention, and Response
Description CDBG-CV funds will be used for CDBG eligible activities that prevent, prepare for, or respond to community impacts due to the COVID-19.
Basis for
Relative
Priority
The COVID-19 pandemic has adversely affected businesses and residents in the City of Rancho Cordova. The City of Rancho Cordova will identify programs and activities to address the current crisis.
Narrative (Optional)
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 72
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-35 Anticipated Resources - 91.420(b), 91.215(a)(4), 91.220(c)(1,2) Introduction
The City of Rancho Cordova has been successful at finding and applying for alternative funding sources to help meet affordable housing development needs. These sources have included tax credits, infrastructure infill grants, sustainable communities grants, veterans housing grants, and, for the single-family owner-occupied housing rehabilitation program, CalHome funding. The City has also pursued other state of California housing funds whenever they seemed appropriate.
The City receives approximately $300,000 in HOME funds through lead agency County of Sacramento. The City does not currently receive ESG or other HUD funds directly from the federal government or from the State of California.
The City received $634,613 in CDBG funding for the 2020 plan year. These allocation amounts were calculated based on competitive application scoring process; contingency provisions for the SSHH Renters Helpline and Fair Housing Services activities are outlined in this Annual Action Plan; for a detailed description of explanations behind allocations, refer to section AP-35.
In 2020, HUD allocated the City $373,379 in CDBG-CV funding in the first round of allocations and $487,938 in the third round to prevent, prepare for, and respond to coronavirus pandemic.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 73
OMB Control No: 2506-0117 (exp. 09/30/2021)
Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 634,613 0 354,318 988,931 2,400,000
For the 2020 program year, the City received
$634,613 in CDBG funds and had
approximately $354,318 in prior year
resources. The City receives approximately
$600,000 in CDBG funds each year, meaning
that an estimated $2,400,000 will be received
for the remainder of the Consolidated Plan
cycle. The City does not currently receive any
program income. Prior year resources from
planning and administration activities and
public service projects are left over from the
shortened 2019 program year and will be
reallocated in the 2021 program year. All
capital improvement prior year resources are
committed to existing capital projects and
programs and are anticipated to be expended
in 2020.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 74
OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
Other public -
federal
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 861,317 0 0 861,317 0
In order to prevent, prepare for, and respond
to coronavirus, the City received $373,379 in
the first round of CDBG-CV funding and
$487,938 in the third round.Should other
CDBG-CV funding be allocated to the City, it
will be reflected in this Plan.
Table 14 - Anticipated Resources
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
Federal funds require additional regulation, labor compliance standards, and administration that can add a significant cost burden to a new affordable housing project or a rehabilitation project. Unless the available funding can sufficiently offset the additional cost and labor burden inherent in federal funds, it can actually be costly to a project’s budget to include CDBG or HOME as funding sources. For new construction and large-scale rehabilitation of affordable housing, the City prefers to pursue funding that does not significantly increase the building cost, unless there are sufficient federal funds to benefit the project’s bottom line. The CDBG allocation to the City does not add sufficient value to offset the increased costs for most of the City's affordable housing development efforts. Therefore, the City focuses CDBG funding either on projects that are already burdened with the federal reporting requirements or on projects where there is no other viable funding source and the project can be completed with only CDBG funding. The City’s CDBG program does not have any matching requirements.
With respect to public service projects funded with CDBG funds, to best leverage the City’s available resources, the City will continue to look for opportunities to layer private and non-federal resources with federal resources and to require that CDBG subrecipients demonstrate sufficient committed non-CDBG funding, so that projects and services will have the best results for the community and the low- and very low-income ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 75
OMB Control No: 2506-0117 (exp. 09/30/2021)
residents they are intended to serve. These sources include tax credits, infrastructure infill grants, sustainable community grants, veterans housing grants, and, for the single-family owner-occupied housing rehabilitation program, CalHome funding. The City has also pursued other state of California housing funds whenever appropriate.
If appropriate, describe publically owned land or property located within the state that may be used to address the needs identified in the plan
The City uses publicly owned land and property to support CDBG-funded administrative, planning, and project activities. The City also uses City cars, which are used for the CDBG-funded code enforcement and rental housing inspection activities to transport the code enforcement officers to the different sites that are being inspected. Additionally, City Hall equipment is used to administer the day-to-day activities of planning and administration for the CDBG program.
The Folsom Cordova Community Partnership uses public school district property to hold mentor initiative classes for their youth programs, while the Meals on Wheels Senior Nutrition program uses the City’s Senior Center, which is owned by the Cordova Recreation and Park District, to provide hot meals to seniors. In the future, the City plans to use City-owned property to build affordable housing developments.
Discussion
The City intends to use CDBG funds to support programs and projects that can best benefit from the additional funding. Because the City's CDBG allocation is very limited, the City plans to complete the costlier housing improvements and production through partnerships and the use of alternative funds.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 76
OMB Control No: 2506-0117 (exp. 09/30/2021)
SP-40 Institutional Delivery Structure - 91.415, 91.215(k) Explain the institutional structure through which the jurisdiction will carry out its consolidated plan including private industry, non-profit organizations, and public institutions.
Responsible Entity Responsible Entity
Type
Role Geographic Area Served
City of Rancho Cordova Government Non-homeless special
needs
Planning
neighborhood
improvements
public facilities
Jurisdiction
Table 15 - Institutional Delivery Structure
Assess of Strengths and Gaps in the Institutional Delivery System There are several strengths and gaps in the institutional delivery system. One primary strength is the good relationship that City staff has built with service providers in the community. Frequent communication allows staff to identify opportunities for leveraging or partnership that can improve and expand services. The City has also been flexible in assisting service providers with small amounts of discretionary funding from non-CDBG sources to help well-performing nonprofits meet CDBG program needs that are not CDBG eligible.
A serious gap in the institutional delivery system is the fact that there are multiple other governmental agencies that complete projects and provide services, and there is frequently a lack of communication between these agencies, the City, and the nonprofit service providers in the community. Sacramento County provides many health and human service/human assistance services in the region. The County also funds some nonprofits to provide additional services. However, it can be difficult to find out what resources are available in the county, and, due to a lack of funding and staff capacity, many County resources are stretched so thin that there is little assistance available. Similarly, all of the parks in the City are part of the Cordova Recreation and Park District. In the past, the City has assisted the Cordova Recreation and Park District in securing a $75,000 grant to improve irrigation at a specific site in the City.
The City plans to continue to work with the Recreation and Park District plan to coordinate their efforts to complement each other’s projects and activities.
During the consultations performed in preparation of this plan, a lack of communication was identified between service providers in the area, as well as a lack of communication between the City and those service providers. One of the best tools that the City could hope for is to have a variety of service providers that complement each other’s services and can refer their recipients to other services that are offered. As the City enters into this new Consolidated Plan cycle, it will continue to prioritize strengthening its relationships with local entities and service providers and will work to build stronger lines of communication between these organizations in order to offer the most beneficial resources to priority populations in the community.
ITEM 10.1.
ATTACHMENT 2
Consolidated Plan RANCHO CORDOVA 77
OMB Control No: 2506-0117 (exp. 09/30/2021)
Availability of services targeted to homeless persons and persons with HIV and mainstream services
Homelessness Prevention
Services
Available in the
Community
Targeted to
Homeless
Targeted to People
with HIV
Homelessness Prevention Services
Counseling/Advocacy X X
Legal Assistance X X
Mortgage Assistance X
Rental Assistance X X
Utilities Assistance X X
Street Outreach Services
Law Enforcement X X
Mobile Clinics X X
Other Street Outreach Services X
Supportive Services
Alcohol & Drug Abuse X X
Child Care X
Education X
Employment and Employment
Training X X
Healthcare X X
HIV/AIDS
Life Skills X X
Mental Health Counseling X X
Transportation X X
Other
Table 16 - Homeless Prevention Services Summary
Describe how the service delivery system including, but not limited to, the services listed above meet the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) Two primary groups provide services targeted to homeless persons in the Rancho Cordova community.
The first is oriented toward veterans. The Mather Veterans Hospital provides healthcare, mental health services, some transportation, and other support services to veterans, including homeless veterans, in the region. The Mather Veterans Village is designed and intended to increase the service capacity for homeless veterans, particularly those suffering from drug and alcohol addictions, chronic homelessness, and mental illnesses.
The VOA operates the Adolpho Transitional Housing Program for former foster youth who have exited the foster system; the Adolpho facility is adjacent to the Mather Community Campus. All of the VOA ITEM 10.1.
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programs are accessed through the County's Department of Human Assistance and are not directly or immediately available to homeless persons in the City of Rancho Cordova.
Rancho Cordova Homeless Assistance Resource Team (HART) is another group working to assist homeless persons and families in the City. HART is a group of primarily faith-based community organizers that works to provide winter shelter, donation collections, and food to homeless persons in Rancho Cordova.
The City’s Homeless Outreach Team (HOT) has a unique strategy to engage and assist individuals and families experiencing homelessness. The Homeless Outreach Team (HOT) builds relationships with homeless individuals and families and provides services, education and resources in partnership with local organizations to help them become self-sufficient. HOT is comprised of two officers, including the Homeless Outreach Navigator, and a code enforcement officer, and two members who retrieve shopping carts and conduct encampment clean ups.
Describe the strengths and gaps of the service delivery system for special needs population and persons experiencing homelessness, including, but not limited to, the services listed above
Rancho Cordova HART has been increasing its presence and has improved its capacity to provide services to homeless persons in the City. Team members regularly communicate and coordinate with the City and have support both from staff and the community. HART’s goals include addressing homelessness in the immediate community, and its presence is a growing strength in the efforts to address the needs of the homeless.
However, there are still significant gaps in homeless assistance in the community. Most of the homeless services funded by ESG, the Continuum of Care, and other funding sources that target homelessness are focused in either the City of Sacramento or in clusters in the unincorporated County of Sacramento.
There are currently no homeless services funded by ESG or the Continuum of Care immediately available to homeless persons in the City of Rancho Cordova. Homeless persons seeking services must be able to travel to where the services are available in order to receive help. This is a significant barrier for many homeless persons.
Provide a summary of the strategy for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs The City is working with HART, the County of Sacramento, the Continuum of Care, and Sacramento Self- Help Housing to evaluate the opportunities to bring more homeless services to Rancho Cordova. These may include a transitional housing facility, emergency shelter sites, emergency shelter vouchers, and other services and programs to help the homeless. The City is considering the viability of funding the capital component of a homelessness response project in partnership with a proven service provider ITEM 10.1.
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that can address the ongoing operations. Additionally, the City plans to work with the Cordova Recreation and Parks District on identifying grants and collaboratively selecting projects as applicable.
The HOT team also plays a major role in connecting homeless individuals with needed services in the City, as well as in the County. HOT has a close working relationship with much of the homeless population currently residing in the City; they continue to work as a great resource for homeless individuals to gain employment education, mental health services, and other necessary services that help to get people off the streets.
ITEM 10.1.
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SP-45 Goals - 91.415, 91.215(a)(4)
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Homelessness
Prevention
2020 2024 Affordable
Housing
Homeless
Non-Homeless
Special Needs
CDBG
Target Area
R/ECAP
Census
Tract 89.11
Citywide
Homelessness
Prevention
CDBG:
$150,000
Homelessness Prevention:
2100 Persons Assisted
2 Senior and
Disability Services
2020 2024 Non-Homeless
Special Needs
CDBG
Target Area
R/ECAP
Census
Tract 89.11
Citywide
Senior and
Disability Services
CDBG:
$200,000
Public service activities other than
Low/Moderate Income Housing
Benefit:
500 Persons Assisted
3 Child and Youth
Services
2020 2024 Non-Homeless
Special Needs
CDBG
Target Area
R/ECAP
Census
Tract 89.11
Citywide
Child and Youth
Services and
Programming
COVID-19
Preparation,
Prevention, and
Response
CDBG:
$200,000
Public service activities other than
Low/Moderate Income Housing
Benefit:
1000 Persons Assisted
4 Public Facilities 2020 2024 Non-Housing
Community
Development
CDBG
Target Area
R/ECAP
Census
Tract 89.11
Public Facilities CDBG:
$300,000
Public Facility or Infrastructure
Activities other than Low/Moderate
Income Housing Benefit:
10000 Persons Assisted
ITEM 10.1.
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