[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
IFB No. 80119
Countryside Neighborhood Street Rehabilitation Phase 2
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Countryside Neighborhood Street Rehabilitation Phase 2
9. Years of Experience Under Current Business Name*
Pass
Please state the number of years for which the Bidder has been engaged in the contracting of business under its current name. 72 10. Years of Similar Experience*
Pass
Please state the number of years of experience the Bidder has in work of a nature similar to that noted in this Bid. 111
11. Failure to Complete Work Satisfactorily*
Pass
Has the Bidder, as a Contractor, ever failed to satisfactorily complete a Contract awarded to it? No
12. Completed Contracts*
Pass
Provide information for at least three (3) contracts that have been satisfactorily completed by the Bidder in the last three (3) years.
For each contract, provide the following:
• Year
• Type of Work
• Contract Amount
• Owner/Agency for Whom Work Was Performed
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
IFB No. 80119
Countryside Neighborhood Street Rehabilitation Phase 2
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Countryside Neighborhood Street Rehabilitation Phase 2
Please see a few highlighted projects uploaded to section 20 additional information
13. Equipment List*
Pass
Provide a list of plant and equipment owned by the Bidder, which is definitely available for use on the proposed work as required.
For each item, please provide:
• Quantity
• Name, Type and Capacity
• Condition
• Location
• A document with the equipment list can also be attached under the "Additional Information" question towards the end of this submittal. Please add “See Attachment in Additional Information” to the Response below.
Please see a complete list uploaded to section 20 additional information
14. Bid Bond*
Pass
Please download the below documents, complete, and upload. • Bid_Bond_Updated.pdf
Ghilotti_Bros_Bid_Bond.pdf
15. IRAN Contracting Affidavit*
Pass
Please download the below documents, complete, and upload.
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
IFB No. 80119
Countryside Neighborhood Street Rehabilitation Phase 2
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Countryside Neighborhood Street Rehabilitation Phase 2
• Iran_Contracting_Act_of_201...
Iran_Contracting_Act_of_2010_Compliance_Affidavit_(1).pdf
16. Non-Collusion Affidavit*
Pass
NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY of RANCHO CORDOVA
DEPARTMENT OF PUBLIC WORKS
The bidder confirms that they are the party making the foregoing bid and declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Confirmed
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
IFB No. 80119
Countryside Neighborhood Street Rehabilitation Phase 2
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Countryside Neighborhood Street Rehabilitation Phase 2
17. Debarment and Suspension Certification*
Pass
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency; • has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years; • does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
No Exceptions
18. CARB Certificate of Reported Compliance*
Pass
Is the Contractor or any sub-contractors proposing to use any vehicle and/or equipment subject to California Air Resources Board (CARB) In-Use Off-Road Diesel-Fueled Fleets Regulations (§ 2449 General Requirements)? Yes
CERTIFICATE UPLOAD*
Pass
Upload CARB Certificate of Reported Compliance
GBI.pdf
19. The Contractor Elects to Opt out of Payment Adjustment for Price Index Fluctuations* Pass
To opt out of payment for price index fluctuations as specified, select "Yes." Otherwise, select "No." ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
IFB No. 80119
Countryside Neighborhood Street Rehabilitation Phase 2
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Countryside Neighborhood Street Rehabilitation Phase 2
No
Please Note: Responses to this question may be publicly displayed after the due date has passed.
20. Additional Information
Pass
For any additional information requested or required by any of your previously provided answers please upload that additional documentation here.
Project_Reference_Road_&_Street.pdf
GBI_Full_Equipment_List.pdf
21. Submittal Confirmation*
Pass
The party submitting on behalf of the Company noted on the submittal is authorized to submit on behalf of said Company and has provided any authorization showing such if required by this Bid.
In accordance with the Business and Professions Code, the party submitting does hereby, under Penalty of Perjury, certify that the following contractor’s license information is true and correct.
Confirmed
PRICE TABLES
SCHEDULE OF QUANTITIES
Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 Mobilization 1 LS $717,000.00 $717,000.00
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
IFB No. 80119
Countryside Neighborhood Street Rehabilitation Phase 2
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Countryside Neighborhood Street Rehabilitation Phase 2
Line Item Description Quantity Unit of
Measure
Unit Cost Total
2 Traffic Control Plan 1 LS $103,518.60 $103,518.60
3 Storm Water Pollution Prevention Plan (SWPPP) 1 LS $10,000.00 $10,000.00 4 Construction Staking 1 LS $40,000.00 $40,000.00
5 Remove Base & Surfacing 20,328 SF $5.00 $101,640.00
6 Roadway Excavation 1,813 SF $15.00 $27,195.00
7 Tree Root Control Barrier (Contingency) 107 LF $50.00 $5,350.00 8 DI (Type B) 29 EA $5,000.00 $145,000.00
9 Remove & Replace with DI (Type B) 2 EA $6,000.00 $12,000.00 10 Remove & Replace with DI (Type C) 5 EA $6,000.00 $30,000.00 11 SDMH (48" Pre-Cast) 17 EA $9,500.00 $161,500.00
12 12" SD Pipe 635 LF $370.00 $234,950.00
13 Remove & Replace with 12" SD Pipe 600 LF $380.00 $228,000.00 14 Connect to Existing Storm Drain Manhole 16 EA $1,100.00 $17,600.00 15 Repair Storm Drain Manhole (Contingency) 2 EA $3,900.00 $7,800.00 16 Cut & Cap SD Pipe 11 EA $900.00 $9,900.00
17 Cap DI Lead at Manhole 13 EA $800.00 $10,400.00
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
IFB No. 80119
Countryside Neighborhood Street Rehabilitation Phase 2
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Countryside Neighborhood Street Rehabilitation Phase 2
Line Item Description Quantity Unit of
Measure
Unit Cost Total
18 Abandon Drop Inlet (DI) 24 EA $775.00 $18,600.00
19 Adjust Utility to Grade 118 EA $2,100.00 $247,800.00 20 Concrete Sidewalk 9,684 SF $24.00 $232,416.00
21 PCC Driveway Conform (Contingency) 50 SF $34.00 $1,700.00 22 Gravel Driveway 199 SF $7.00 $1,393.00
23 Detectable Warning Surface 32 EA $525.00 $16,800.00
24 Concrete Curb 26 LF $53.00 $1,378.00
25 Concrete Curb & Gutter 2,148 LF $98.00 $210,504.00
26 Reinforced Concrete Curb & Gutter 133 LF $94.00 $12,502.00 27 Barrier Curb 837 LF $63.00 $52,731.00
28 Mountable Barrier Curb 289 LF $52.00 $15,028.00
29 4" HMA (Type A) Digout 319 SF $11.00 $3,509.00
30 8" HMA (Type A) Digout 43,759 SF $6.00 $262,554.00
31 9' Edge Grind & Structural Section 910 LF $99.00 $90,090.00 32 Roadway Reconstruction 4,085 SF $30.00 $122,550.00
33 Unsuitable Material Excavation & Backfill (Contingency) 501 CY $165.00 $82,665.00 ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
IFB No. 80119
Countryside Neighborhood Street Rehabilitation Phase 2
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Countryside Neighborhood Street Rehabilitation Phase 2
Line Item Description Quantity Unit of
Measure
Unit Cost Total
34 Geotextile Fabric (Contingency) 27,008 SF $0.50 $13,504.00 35 Scarify & Recompact (Contingency) 44,199 SF $0.25 $11,049.75 36 Cold Plane 373,249 SF $0.35 $130,637.15
37 Cold Plane (Conform Grind) 4,180 SF $2.50 $10,450.00 38 Full Depth Reclamation with Cement (FDR-C) 399,105 SF $1.50 $598,657.50 39 Portland Cement 1,175 TON $165.00 $193,875.00
40 HMA (Type A) Overlay 8,702 TON $138.00 $1,200,876.00 41 Rubberized Hot Mix Asphalt-Gap Graded (RHMA-G) Overlay 8,527 TON $148.00 $1,261,996.00 42 Engineered Fill 20 CY $360.00 $7,200.00
43 Remove & Replace Speed Hump 3 EA $4,000.00 $12,000.00 44 Install Speed Hump 3 EA $4,000.00 $12,000.00
45 Traffic Stripe 41,458 LF $1.50 $62,187.00
46 Pavement Marking 9,726 SF $9.00 $87,534.00
47 Green Bike Lane Pavement Marking 1,685 SF $11.00 $18,535.00 48 Curb Paint 60 LF $5.00 $300.00
49 FH Pavement Marker 45 EA $15.00 $675.00
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
IFB No. 80119
Countryside Neighborhood Street Rehabilitation Phase 2
[GHILOTTI BROS., INC.] RESPONSE DOCUMENT REPORT
Invitation For Bid - Countryside Neighborhood Street Rehabilitation Phase 2
Line Item Description Quantity Unit of
Measure
Unit Cost Total
50 Remove & Replace Sign Post 37 EA $550.00 $20,350.00
51 Install Roadside Sign 19 EA $475.00 $9,025.00
52 Relocate Roadside Sign 1 EA $375.00 $375.00
53 Remove Barricade 1 EA $550.00 $550.00
54 Remove Landscape Wall 14 LF $150.00 $2,100.00
55 Keystone Retaining Wall 748 SF $80.00 $59,840.00
56 Remove & Replace Fence 252 LF $94.00 $23,688.00
57 Landscape 168 SF $50.00 $8,400.00
58 Survey Monument Wells 41 EA $2,000.00 $82,000.00
59 Signal Modification 1 LS $126,000.00 $126,000.00
TOTAL $7,187,878.00
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
CORPORATE RESOLUTION
I, Michael M. Ghilotti, C.E.O. of Ghilotti Bros., Inc., a corporation organized under the laws of the State of California, do hereby certify that the following resolution is a full, true and correct copy of a resolution of the Board of Directors of said corporation, duly and regularly adopted by the Board of Directors in conformance with applicable law and by-laws of said corporation on the 26th day of June 2023.
RESOLVED, that David Cantor, Chief Estimator, is hereby authorized to sign all bid, subcontract, and contract documents for Ghilotti Bros., Inc.
IN WITNESS WHEREOF, we the Board of Directors set forth our names and affix the seal of said corporation, this 26th day of June 2023.
__________________________________ _____________________________ Michael M. Ghilotti, Chief Executive Officer Gino G. Ghilotti, Secretary ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
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Ghilotti Bros.,Inc.
David Cantor, Chief Estimator
06/12/2025
N/A
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
January 1, 2025
GHILOTTI BROS., INC.
2/28/2026
1390
http://www.arb.ca.gov/doors/compliance_cert1.html
2/28/25, 2:32 PM California Air Resources Board: Off-Road Diesel-Fueled Fleets Regulation https://ssl.arb.ca.gov/ssldoors/doors_reporting/perm/php/certificate.php 1/1 ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
Job Name Location Owner Owner Contact Description Total Construction Cost
Date of
Completion
Concord Pothole & Base Repair
#2
Concord, CA City of Concord Aldrich Bautista 925-
671-3028
Pothole and base repair work along Port Chicago Highway and Bates Avenue in the City of Concord. Work included traffic control, staging of the work, water pollution control program, asphalt concrete removal, hot mix asphalt placement,
pavement marking and striping removal and installation, detector loops and installation of city furnished video detection camera.
$ 1,843,572.00 11/4/2022
Magnolia Ave pavement Rehab Magnolia Avenue,
Larkspur, CA
City of Larkspur Julian Skinner 415-
927-5017
Rehabilitation of Magnolia ave consitsting of cold planning; removing and disposing of existing pavement, concrete,
aggregate base and/or native materials; pruning and
removing tree roots; placement of hot mix asphalt (HMA) and rubberized hot mix asphalt (RHMA); lowering and adjusting utility covers to finish grade; traffic striping, pavement markings and raised
pavement markers; removing and replacing delineators and roadside signs.
$ 2,633,578.00 9/13/2022
E. Sir Francis Drake Paving Sire Francis Drake
Blvd, Larkspur, CA
City of Larkspur Julian Skinner 415-
927-5017
Reconstruction of East Sir Francis Drake consisting of cold planing; removing and disposing of existing pavement,
concrete, aggregate base and/or native materials; placement of hot mix asphalt (HMA) and rubberized hot mix asphalt (RHMA) materials; lowering and adjusting to utility covers to finish grade; replacement of traffic striping, pavement markings and raised pavement markers; removing and
replacing traffic signal loop detectors.
$ 2,074,159.00 10/31/2022
2021 Pavement Rehabilitation
Project
Benicia, CA City of Benicia
Dan Sequeira
707-746-4237
Remove & Replace concrete Curb/Gutter/Curb
Ramp/Sidewalk, Cold plane, Wedge Grind, Asphalt Digouts and patch paving, RHMA, HMA, type II(Black Rock) Slurry Seal, Adjust Iron, Striping, Replacement Traffic Loops
$ 4,379,235.00 March 2022
04-4K1104 SF 19th Ave Rehab
Roadway & replace Signals
San Francisco,CA Caltrans District 4
Charles Koos
510-715-6644
Rehabilitate Roadway and replace signals on 19th Avenue from the San Mateo County Line to Holloway Avenue and
from Lincoln Way to Ruckman Avenue undercrossing.
Remove and Replace Concrete
Curb/Gutter/Sidewalk/Islands, HMA, RHMA, Tack Coat, Cold plane, Digouts, Striping, Replace Signals
$ 16,162,891.00 November 2021
Sir Francis Drake Blvd Corridor
Rehab Project
Sir Francis Drake
Blvd, Kentfield, CA
County of Marin Phillip Buckley
pbuckley@marincou
nty.org
Widening of Sir Francis Drake Blvd to Add Bike Lanes and Pedestrian Pathways, including joint trench utility
improvements,
intersection and traffic signal improvements, street lighting, pedestrian accessibility improvements, pedestrian path
widening,
fencing, metal beam guardrail, asphalt grinding, dig-out repairs, hot mix asphalt resurfacing, geosynthetic pavement interlayer,
tree removal, utility cover adjustments, drainage
improvements, traffic striping, and landscaping improvements $ 18,134,453.00 April 2022
04-4H2004 Repair Pavement &
ADA Improvement
Napa County Caltrans Disctrict 4
Scott Hislop
510-286-444
Concrete, Earthwork, Grading, Grading/Paving, Underground to repair pavement and create ADA improvements.
$ 15,688,639.00 January 2020
04-264094 Hwy 101, San Antonio
Creek - Realign Hwy & Construct
New Bridge
Marin/Sonoma
Counties
Caltrans Dist. 4 Christopher Blunk
christopher_blunk@
dot.ca.gov
Realign Highway and Construct New Bridge, Consisting of Earthwork, Bridgework, Grading, Paving, Concrete Barrier and Underground all within an environmentally sensitive area $ 47,572,824.00 December 2019
Oak Park and Monticello
Improvements Project
Pleasant Hill, CA City of Pleasant Hill
Mario Moreno
925-671-5264
Clear & Grub, Excavation, Backfill, Remove and Replace
concrete Curb/Gutter/Sidewalk/ADA Ramps, Install irrigation system, landscaping, traffic Signal Modifications, install LED Street lights, Utility adjustments, Joint Trench, Installation of Domestic water/Recycled Water/storm drain systems, Street widening, pavement reconstruction, Striping
$ 5,889,973.00 February 2022
Sonoma County 2021 Pavement
Preservation
Sonoma County County of Sonoma
Anthony Moore
707-565-2231
Construction Area Signs, Traffic Control, Adjust Manholes to Grade, Clear and Grub, Ditch Excavation, FDR, Cold Plane, Minor Concrete, Roadside Signs, Striping
$ 13,413,763.00 March 2022
Chase Center Arena Warriors
Stadium
San Francisco, CA GSW Warriors Mortenson Clark -
Christopher Bell
202-570-0362
Light-Weight Foam-Fill installation, form work for all surface perimeter concrete stairs and walkways. GBI was called upon to assist in emergency last minute design changes.
$ 18,060,000.00 January 2020
Facebook Classic Campus Menlo Park,CA Facebook GC:DPR Ian Cunningham
408-857-2600
Excavation, Grading, Paving, Underground, Fire Line, Site improvements
$ 4,624,459.00 February 2020
Google Midpoint Bldg 2
Warehouse
Mountain View,CA Google GC: XL
Construction
Matthew Seeberger
408-240-6000
Demo and Replace Concrete walkways and patios, Replace
Concrete Footing throughout service yard, Place tranch
drains, Grade and Pave parking lot
$ 3,212,424.61 February 2021
Ghilotti Bros., Inc. Recently Completed Projects
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
ID Description
B-0014 2010 CAT 140M VHP
B-0019 2008 CAT 140M
B-0020 2013 CAT 140M II
B-0295 2006 CAT 140H
B-0596 2014 CAT 14M
B-0612 2017 CAT 140M3
B-0624 2001 CAT 14H
BD-0033 2003 CAT D5N XL
BD-0034 2007 CAT D5G XL
BD-0040 2014 CAT D6N XL
BD-0042 2006 CAT D8T
BD-0043 2014 CAT D5K2
BD-0313 2003 CAT D6N XL
BD-0441 CAT D6N
BD-0486 2009 CAT D8T
BD-0546 2014 CAT D5K
BD-0557 2015 CAT D5K
BD-0567 2007 CAT D5G
BD-0569 2015 CAT D6K LGP
BD-0581 CAT D8T
BD-0590 2003 CAT D9R
BG-0012 2007 CAT AP1055D
BG-0014 2008 CAT AP1055D
BG-0016 2011 CAT AP655D
BG-0018 2010 CAT 1055D
BG-0019 2016 CAT AP255EQ
BG-0020 2018 CAT 1055F PAVER
BG-0021 2019 WEILER P385B PAVER
BH-0043 2005 DEERE 710G
BH-0044 2005 DEERE 710G
BH-0053 2007 DEERE 410J
BH-0054 2007 DEERE 410J
BH-0064 2008 CAT 314CL CR Q/C THUMB
BH-0082 2007 CAT 314CLCR
BH-0083 2008 JOHN DEERE 410J
BH-0084 2011 CAT 305D CR W/THUMB
BH-0085 2011 CAT 308CCR W/ THUMB
BH-0086 2005 CAT 308CCR
BH-0089 2013 CAT 305ECR W/ THUMB
BH-0090 2013 CAT 318EL
BH-0091 2013 CAT 308ECR
BH-0092 2013 CAT 321DLCR
BH-0096 2013 CAT 336EL
BH-0097 2008 CAT 330DL
BH-0098 2011 CAT 328DL CR
GHILOTTI BROS., INC. EQUIPMENT LISTING
All Equipment listed is in working condition
located at our Lakeville yard.
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
BH-0099 2015 CAT 305E2
BH-0100 2015 CAT 305E2
BH-0101 2013 CAT 328DLCR
BH-0102 2013 CAT 328DL CR
BH-0103 2015 CAT 305E2
BH-0104 2015 CAT 308E2
BH-0105 2013 CAT 321DLCR
BH-0106 2013 CAT 321DLCR
BH-0107 2013 CAT 336EL
BH-0108 2013 CAT 349EL
BH-0109 2017 CAT 305E2
BH-0110 2017 CAT 305E2
BH-0111 2017 CAT 305E2 CR
BH-0112 2017 CAT 308E2
BH-0113 2018 JOHN DEERE 410L
BH-0114 2018 CAT 308E2
BH-0115 2018 CAT 305E2
BH-0116 2018 CAT 305E2
BH-0117 2018 CAT 308E2
BH-0118 2019 CAT 308E2
BH-0179 2007 CAT 328DL CR
BH-0211 2007 CAT 330DL
BH-0311 2005 CAT 345BL II
BH-0351 2007 CAT 330DL
BH-0364 2007 CAT 321CL CR
BH-0410 2008 CAT 328DL CR
BH-0433 2012 CAT 328DL CR
BH-0450 2013 CAT 321DL CR
BH-0452 2013 CAT 336EL
BH-0456 2013 CAT 321DLCR
BH-0457 2013 CAT 336EL
BH-0459 2013 CAT 321DLCR
BH-0460 2013 CAT 336EL
BH-0466 2013 CAT 328DL CR
BH-0472 CAT 349EL
BH-0479 CAT 336EL
BH-0480 2013 CAT 349EL
BH-0481 CAT 328DL
BH-0482 CAT 328DL
BH-0489 2012 CAT 349EL
BH-0506 CAT 328DL
BH-0587 2017 CAT 325FLCR
BH-0588 2017 CAT 325FL CR
BH-0589 2017 CAT 325FL CR
BH-0602 2017 CAT 325FL CR
BH-0604 2013 CAT 321DL CR
BH-0642 2018 CAT 349FL
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
BM-0004 GOMACO CC1200
BT-0002 1990 PETERBILT 330
C-0001 2000 I/R P185 WTD
C-0008 1991 I.R. P175 AIR COMP ON FT8
C-0009 1991 I.R. P175 AIR COMP ON FT9
C-0010 1990 IR P175 AIR COMP ON FT21
C-0011 2000 I.R. P185 WTD AIR COMP
C-0013 2000 I.R. P185 WTD AIR COMP
C-0014 P185 I.R. AIR COMP
C-0015 P185 I.R. AIR COMP
CAR-0022 2002 CHEVY TAHOE
CAR-0023 2002 CHEVY SUBURBAN
CAR-0024 2004 GMC SIERRA DENALI
CAR-0025 2004 PONTIAC BONNEVILLE GXP
CAR-0034 2002 CHEVY TAHOE (GBI)
CAR-0035 1999 CHEVY TAHOE (GBI)
CAR-0036 2007 CADILLAC ESCALADE
CAR-0039 2007 GMC YUKON
CAR-0040 2007 GMC YUKON XL
CAR-0041 2007 CHEVY TAHOE
CAR-0042 2008 GMC YUKON
CAR-0043 2009 GMC YUKON (GBI)
CAR-0044 2009 GMC YUKON (GBI)
CAR-0045 2009 GMC YUKON (GBI)
CAR-0046 2001 FORD E350 VAN
CAR-0047 2003 FORD E350 VAN
CAR-0048 2009 CHEVY TAHOE (GBI)
CAR-0049 2008 Chevy Cobalt
CAR-0050 2010 CHEVROLET AVALANCHE
CAR-0051 2002 CHEVY TRAILBLAZER
CAR-0052 1967 CHEVY CAMARO
CAR-0053 2010 GMC YUKON
CAR-0054 2012 Lexus ES350
CAR-0055 2013 Chevrolet Volt
CAR-0056 2013 Cadillac Escalade
CAR-0057 2014 GMC SIERRA
CAR-0058 2014 GMC Sierra
CAR-0059 2014 JEEP RUBICON X
CAR-0060 2011 JEEP GRAND CHEROKEE
CAR-0061 2014 CHEVROLET SUBURBAN
CAR-0062 2015 MASERATI GHIBLI
CAR-0064 2017 Chevrolet Volt
CAR-0068 2018 Chevy Cruze
CAR-0070 2019 GMC SIERRA DENALI 1500
CM-0005 Wirtgen Slipform Machine
CRP-0002 POWERSCREEN TURBO CHIEFTAIN 14
CRP-0004 2014 POWERSCREEN XH320SR
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
CRP-0005 2017 PREMIERTRAK 400X JAW
DT-0016 1999 GMC C7500 BOBTAIL
DT-0017 1999 GMC C7500 BOBTAIL
DT-0018 1998 GMC C7500 BOBTAIL
DT-0029 GMC (5-6 YARD) DUMP TRUCK
DT-0033 2008 PETERBILT 388 10 WHEELER
DT-0034 2008 PETERBILT 388 10 WHEELER
DT-0036 2008 PETERBILT 388 10 WHEELER
DT-0037 2008 PETERBILT 388 10 WHEELER
DT-0038 2015 Chevy 3500 WT Dump
DT-0039 2018 CHEVY 3500 WT DUMP
DT-0040 2018 CHEVY 3500 WT DUMP
DT-0041 2018 CHEVY 3500 WT DUMP
DT-0042 2018 CHEVY 3500 WT DUMP
DT-0047 2019 PETERBILT 567, SUPER TAG
DT-0048 2019 PETERBILT 567, SUPER TAG
DT-0049 2019 PETERBILT 567, SUPER TAG
DT-0050 2019 PETERBILT 567, SUPER TAG
DT-0051 2019 PETERBILT 337
FL-0011 2006 CAT P6000LP FORKLIFT
FL-0012 2013 CAT TL943C
FT-0001 2000 GMC 3500 SIGN TRUCK
FT-0003 2000 GMC 3500 HD SIGN TRUCK
FT-0006 2000 GMC 3500HD 2CY FLAT DUMP
FT-0027 1998 CHEVY C3500 HD 12' DUMP
FT-0030 1998 CHEVY C3500 HD 12' DUMP
FT-0031 2000 CHEVY C3500 PAVING TRUCK
FT-0032 2000 CHEVY C3500 PAVING TRUCK
FT-0035 2001 CHEVY 12' FLAT BED
FT-0067 1999 F.LINER FL60 ARROW BOARD
FT-0068 2002 GMC C6500 16' DUMP
FT-0069 2001 CHEVY C6500 16' DUMP
FT-0070 2001 CHEVY C3500 HD 3CY DUMP
FT-0071 2001 CHEVY C3500 HD 12' DUMP
FT-0072 2001 CHEVY 3500HD 12' DUMP
FT-0073 2001 CHEVY 3500 HD 12' DUMP
FT-0074 2001 CHEVY 3500 HD 12' DUMP
FT-0075 2001 CHEVY 3500 HD 12' DUMP
FT-0076 2001 CHEVY 3500 HD 3CY DUMP
FT-0077 2001 CHEVY 3500 HD 12' DUMP
FT-0078 2001 GMC C6500
FT-0079 2006 CHEVY 3500 (GBI)
FT-0080 2006 CHEVY 3500 (GBI)
FT-0081 2006 CHEVY 3500 (GBI)
FT-0082 2006 CHEVY 3500 (GBI)
FT-0083 2007 CHEVY 3500 (GBI)
FT-0084 2007 CHEVY 3500 DUMP
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
FT-0085 2007 CHEVY 3500 DUMP
FT-0086 2007 CHEVY 3500 DUMP
FT-0087 2007 CHEVY 3500 DUMP
FT-0088 2007 CHEVY 3500 DUMP
FT-0089 2007 CHEVY 3500 DUMP
FT-0090 2007 CHEVY 3500 DUMP
FT-0091 2007 CHEVY 3500 DUMP
FT-0092 2007 GMC 4500 FLAT DUMP
FT-0093 2007 GMC 4500 STEEL DUMP
FT-0094 2007 GMC 4500 STEEL DUMP
FT-0095 2007 GMC 4500 STEEL DUMP
FT-0096 2007 CHEVY 4500 CONE TRUCK
FT-0097 2007 CHEVY 4500 CONE TRUCK
FT-0098 2008 GMC C5500 SAW TRUCK
FT-0099 2006 Chevy 3500
FT-0100 FLAT TRUCK
FT-0101 Flat Truck
FT-0103 2011 Chevy Silverado
FT-0104 2015 Chevy Silverado WT
FT-0105 2017 Chevy Silverado
FT-0106 2017 Chevy Silverado
FT-0107 2017 Chevy Silverado
FT-0108 2017 Chevy Silverado
FT-0109 2017 CHEVY SILVERADO 3500
FT-0110 2018 CHEVY SILVERADO 3500
FT-0111 2015 CHEVY 3500 12' FLATBED
FT-0112 2018 CHEVY SILVERADO 3500
GC-0001 GRADE CHECKER
GC-0002 GRADE CHECKER
GC-0003 GRADE CHECKER
GC-0004 GRADE CHECKER
GC-0005 GRADE CHECKER
GC-0006 GRADE CHECKER
GC-0007 GRADE CHECKER
GC-0008 GRADE CHECKER
GR-0006 BITELLI 40 Ft Grinder
GR-0010 2' GRINDER
GR-0011 2005 Wirtgen W1200FT Grinder
GR-0012 2011 Wirtgen W200
GT-0003 2008 PETERBILT 388
GT-0005 2013 PETERBILT 388
HY-0001 Kincaid Agigator Hydroseeder
L-0025 1973 CAT 980B WHEEL LOADER
L-0062 2004 CAT 906H
L-0085 2011 CAT 930H
L-0087 2013 CAT 259B3 (Tracks)
L-0089 2013 CAT 242B3 (Wheels)
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
L-0090 2013 CAT 259B3 (Tracks)
L-0091 2013 CAT 259B3 (Tracks)
L-0092 2013 CAT 242B3 (wheels)
L-0093 2013 CAT 259B3 (Tracks)
L-0094 2013 CAT 930K
L-0097 DEERE 210K
L-0098 DEERE 210K
L-0099 2014 JOHN DEERE 210K
L-0100 2014 JOHN DEERE 210K
L-0101 2014 JOHN DEERE 210K
L-0102 2014 JOHN DEERE 210K
L-0103 2014 JOHN DEERE 210K
L-0104 2014 JOHN DEERE 210K
L-0105 2014 JOHN DEERE 210K
L-0106 2015 CAT 930K
L-0107 2015 CAT 930M
L-0108 2010 CAT 950H
L-0109 2007 CAT 980H
L-0110 2016 CAT 299D2
L-0111 2017 CAT 259D
L-0112 2017 CAT 259D
L-0113 2017 CAT 259D
L-0114 2017 CAT 259D
L-0115 2017 CAT 259D
L-0116 2018 JOHN DEERE 210L
L-0227 CAT 966H
L-0228 2008 CAT IT38H
L-0270 CAT 966H
L-0285 2007 CAT 950H
L-0361 2007 CAT 980H
L-0382 2011 CAT 966H
L-0407 2006 CAT 950H
L-0418 2007 CAT 950H
L-0430 CAT 980G
L-0501 CAT966K
L-0502 CAT 966M
L-0541 CAT 938K
L-0606 2015 CAT 950M
MU-0001 2014 POLARIS RANGER 4X4
MU-0002 2014 POLARIS RANGER 4X4
MU-0003 2014 POLARIS RANGER 4X4
ORT-0335 2006 CAT 735
ORT-0591 2014 CAT 740
ORT-0592 2014 CAT 740B
ORT-0634 2015 CAT 740B
ORT-0636 2014 CAT 740B
P-0009 1973 REX 330 COMPACTOR
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
P-0042 1996 CAT CP323C 50"
P-0044 2007 CAT CP563E 84"
P-0045 2005 CAT CP563E 84"
P-0046 2001 CAT 815F
P-0048 2005 CAT CP323C
P-0051 2006 CAT CP433E 66"
PM-0004 2000 CEDAR RAPIDS MS-2
PM-0005 2007 TEREX MS-2
PM-0007 2009 C-RAPIDS MS-2 60"
PM-0008 PICKUP MACHINE
PM-0009 2018 SHUTTLE BUGGY SB2500E
PT-0028 2005 GMC 2500 PICKUP
PT-0029 2005 GMC 2500 PICKUP
PT-0030 2005 GMC 2500 PICKUP
PT-0031 2005 GMC 2500 PICKUP
PT-0034 2006 GMC SIERRA
PT-0035 2005 GMC SIERRA
PT-0036 2006 GMC SIERRA 2500 (GBI)
PT-0037 2006 GMC SIERRA 2500 (GBI)
PT-0038 2006 GMC SIERRA 2500 (GBI)
PT-0039 2006 CHEVY 2500 (GBI)
PT-0040 2006 CHEVY 2500 (GBI)
PT-0041 2007 GMC SIERRA 2500
PT-0042 2007 GMC SIERRA 2500
PT-0043 2007 GMC SIERRA 2500
PT-0044 2007 GMC SIERRA 2500
PT-0046 2007 GMC SIERRA 2500
PT-0048 2007 GMC SIERRA 2500
PT-0049 2008 CHEVY SILVERADO 2500 (GBI
PT-0050 2007 CHEVY 2500 (GBI)
PT-0051 2008 CHEVY 2500 (GBI)
PT-0052 2008 CHEVY 2500 (GBI)
PT-0053 2008 CHEVY SILVERADO C2500
PT-0054 2008 CHEVY SILVERADO C2500
PT-0055 GMC Colorado
PT-0056 2004 GMC SLE TRUCK (GBI)
PT-0057 2007 CHEVY SILVERADO 2500HD (G
PT-0058 2010 CHEVY SILVERADO 1500 (GBI
PT-0059 2010 GMC SIERRA (GBI)
PT-0060 2007 CHEVY SILVERADO 2500HD (G
PT-0064 Chevy 2500HD
PT-0065 PICKUP TRUCK
PT-0069 Pick Up Truck
PT-0070 Pickup
PT-0071 Pickup
PT-0072 Pickup
PT-0073 2012 GMC Sierra Z347546
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
PT-0074 '13 GMC Sierra
PT-0075 '13 GMC Sierra
PT-0076 '13 GMC Sierra
PT-0077 2015 GMC Sierra
PT-0079 2002 FORD F150
PT-0083 Pick Up Truck
PT-0084 2007 CHEVROLET 2500HD
PT-0085 Pickup Truck
PT-0086 Pickup Truck
PT-0087 Pickup Truck
PT-0088 PICKUP TRUCK
PT-0089 PICKUP TRUCK
PT-0090 PICKUP TRUCK
PT-0091 PICKUP TRUCK
PT-0092 PICKUP TRUCK
PT-0093 PICKUP TRUCK
PT-0094 PICKUP TRUCK
PT-0095 PICKUP TRUCK
PT-0096 PICKUP TRUCK
PT-0097 PICKUP TRUCK
PT-0098 PICKUP TRUCK
PT-0099 PICKUP TRUCK
PT-0100 PICKUP TRUCK
PT-0101 PICKUP TRUCK
PT-0102 PICKUP TRUCK
PT-0103 PICKUP TRUCK
PT-0104 PICKUP TRUCK
PT-0105 PICKUP TRUCK
PT-0106 PICKUP TRUCK
PT-0107 PICKUP TRUCK
PT-0108 PICKUP TRUCK
PT-0109 2018 Chevy Silverado 2500
PT-0110 2018 Chevy Silverado 2500
PT-0111 2018 CHEVY SILVERADO 1500
PT-0112 2018 CHEVY SILVERADO 1500
PT-0113 2018 CHEVY SILVERADO 1500
PT-0114 2018 CHEVY SILVERADO 2500
PT-0115 2018 CHEVY SILVERADO 2500
PT-0116 2018 CHEVY SILVERADO 2500
PT-0117 2018 CHEVY SILVERADO 2500
PT-0118 2018 CHEVY SILVERADO 3500
PT-0120 2018 CHEVY SILVERADO 1500
PT-0121 2018 CHEVY SILVERADO
PT-0122 2019 CHEVY SILVERADO 1500
PT-0123 2019 CHEVY SILVERADO 1500
PT-0124 2019 CHEVY SILVERADO 1500
PT-0125 2019 CHEVY SILVERADO 1500
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
PT-0126 2019 CHEVY SILVERADO 2500
PT-0127 2019 CHEVY SILVERADO 2500
PT-0128 2019 CHEVY SILVERADO 2500
PT-0129 2019 CHEVY SILVERADO 2500
R-0022 2000 CAT CB214D 39" (PAVING)
R-0045 2007 CAT CB214E
R-0046 2007 CAT CB214E
R-0047 2005 CAT CB534D 67"
R-0048 2006 CAT CB534D 67"
R-0049 2008 CAT CB434D 59"
R-0054 2004 CAT CB434D 59'
R-0057 2007 CAT CB-224E 47"
R-0058 2007 CAT CB-224E 47"
R-0061 2005 CAT CB534D
R-0063 2002 CAT CB224D
R-0064 2006 CAT CS563E 84"
R-0065 2013 CAT CB24 47'
R-0066 2006 CAT CS/CP423E 66"
R-0067 2013 CAT CB44 59" Paving
R-0068 2006 CAT CS563E 84"
R-0069 2015 CAT CB34B 51"
R-0070 2015 CAT CB34B 51"
R-0071 2015 CAT CB24 47"
R-0072 2017 CAT CB64
R-0324 2006 CAT CS563E 84"
R-0533 2011 CAT CS56
S-0007 2005 CAT 613C II
S-0016 2004 CAT 615C II
S-0017 2003 CAT 623G
S-0201 2006 CAT 613C
S-0343 2005 CAT 615C SERIES II
S-0369 2005 CAT 623G
S-0396 2004 CAT 623G
S-0399 2002 CAT 623G
S-0424 2003 CAT 623G
S-0446 CAT 613C
S-0475 2004 CAT 615C II
S-0620 2008 CAT 613C II
SM-0002 MIDLAND SP-8 ROAD WIDENER
ST-0001 2018 PETERBILT 337
ST-0002 2016 Ram 550 Mechanics Truck
ST-0009 2015 KENWORTH T370/IMT
ST-0021 2004 GMC SIERRA
ST-0022 2002 PETERBILT 377
ST-0023 2000 PETERBILT 330
ST-0024 2007 PETERBILT 335 SHOP TRUCK
ST-0026 2006 CHEVROLET C7500 MECHANICS
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
ST-0027 2001 PETERBILT 330 SHOP TRUCK
SW-0005 LAYMOR 8HC 3 LEG SWEEPER
SW-0006 2005 LAYMOR 3 LEG SWEEPER 8HC
SW-0007 1991 MOBIL SWEEPER
SW-0008 2000 FRHT SWEEPER
SW-0009 2001 FREIGHTLINER FL70 SWEEPER
SW-0010 2000 Athey M-9D SWEEPER
SW-0011 Laymor Sweeper 3 Wheel Ride On
SW-0012 2017 FREIGHTLINER SWEEPER M2
SW-0014 2017 FREIGHTLINER SWEEPER M2
SW-0015 2019 FREIGHTLINER SWEEPER M2
TC-0004 2003 CHEVY C6500 BOOM TRUCK
TRA-0004 '78 RELIANCE TILT DECK
TRA-0018 MESSAGEBOARD
TRA-0020 MESSAGEBOARD
TRA-0021 MESSAGEBOARD
TRA-0022 '91 TRAILER WATER TANK
TRA-0023 BIG 4 SHOP MADE 500 GAL PORTAB
TRA-0024 WATER BUFFALO
TRA-0025 WATER WAGON
TRA-0026 ARROW BOARD
TRA-0027 ARROW BOARD
TRA-0028 TILT TRAILER
TRA-0029 FLATBED TRAILER
TRA-0030 PLATFORM TRAILER
TRA-0031 TRA W/500 GAL. WTR TANK
TRA-0032 TRAILER W/500 GAL. TANK
TRA-0035 '95 RELIANCE END DUMP
TRA-0037 END DUMP
TRA-0040 EARLY WARNER (GAS) ARROW
TRA-0041 EARLY WARNER (GAS) ARROW
TRA-0047 500 GAL WATER BUFFALO
TRA-0049 END DUMP TRAILER
TRA-0050 END DUMP TRAILER
TRA-0051 LOWBED TRAILER
TRA-0054 2000 MURRAY LOWBED
TRA-0055 TRANSFER TRAILER TT-22
TRA-0056 TRANSFER TRAILER TT-21
TRA-0057 '84 ZIEMAN TILT
TRA-0058 PACIFIC TEK AIR KNIFE
TRA-0080 ADDCO MESSAGE BOARD
TRA-0081 MESSAGE BOARD
TRA-0088 KLEIN PORTO-TOWER
TRA-0090 ARROWBOARD (GAS)
TRA-0092 ARROWBOARD TRAILER
TRA-0093 ARROWBOARD TRAILER
TRA-0100 KLEIN PORTATOWER KPT105
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
TRA-0103 '83 REL END DUMP
TRA-0105 '90 MURRAY AMBASSADOR
TRA-0107 ARROWBOARD (DIESEL)
TRA-0108 ARROWBOARD (DIESEL)
TRA-0109 '68 STRICK 40' DRY VAN
TRA-0110 '68 STRICK 40' DRY VAN
TRA-0113 ARROWBOARD (GAS)
TRA-0118 ARROWBOARD
TRA-0119 ARROWBOARD
TRA-0122 GELCO-SPACE 12X60 OFFICE
TRA-0126 21' TRAILER - 17'X 7' BE
TRA-0130 TK10U TRAILER
TRA-0142 CPS 32'
TRA-0143 CPS 32'
TRA-0144 CPS 32'
TRA-0145 CPS 32'
TRA-0148 MEGA MPT10 100000GALLON WT
TRA-0149 GENERATOR 20-24 DIESEL
TRA-0151 MESSAGE BOARD
TRA-0152 PACIFIC TEK AIRKNIFE
TRA-0154 POWERSCREEN M85 CONVEYOR
TRA-0157 2004 PSCREEN 4026 CONVEYOR
TRA-0162 2000 INTERPIPE 10,000 GALLON
TRA-0163 2007 HARLEY MURRAY 5 AXLE EASY
TRA-0164 2006 INTERSTATE 14PBS
TRA-0165 SUPERIOR TRANSFER TRAILER
TRA-0166 MESSAGE BOARD
TRA-0167 MESSAGE BOARD
TRA-0168 ARROW BOARD
TRA-0169 ARROW BOARD
TRA-0170 2008 RELIANCE BOTTOM DUMP
TRA-0171 2008 RELIANCE BOTTOM DUMP
TRA-0173 TIMBER KING TOWMASTER T-40 TRA
TRA-0175 Airman Generator
TRA-0176 2005 RELIANCE TRANSFER TRAILER
TRA-0177 2001 RELIANCE TRANSFER TRAILER
TRA-0178 2009 CPS 32' SEMI BOTTOM DUMP
TRA-0179 2008 CPS 32' SEMI BOTTOM DUMP
TRA-0180 Powerscreen TC-421
TRA-0181 2013 MURRAY 16 TIRE
TRA-0182 2015 MURRAY EASY TAIL
TRA-0183 2015 MURRAY PROFESSIONAL
TRA-0184 1996 GREAT DANE 45FT
TRA-0185 1996 WILSON CF900 45FT
TRA-105A 9 AXLE JEEP LOWBED
TRA-1310 Shade Station Trailer
TRA-1311 Shade Station Trailer
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
TT-0001 2013 PETERBILT 367 TRANSPORT
TT-0002 2015 PETERBILT 367 TRANSPORT
TT-0003 2018 PETERBILT 367 TRANSPORT
TT-0033 2008 PETERBILT 388 PULLER
TT-0034 2008 PETERBILT 388 PULLER
TT-0037 2008 PETERBILT 388 PULLER
TT-0038 2007 PETERBILT 379 TRANSPORT
TT-0040 2013 PETERBILT 388 PULLER
TT-0041 2013 PETERBILT 388 PULLER
TT-0042 2013 PETERBILT 388 PULLER
TT-0043 2013 PETERBILT 388 PULLER
TT-0044 2013 PETERBILT 388 PULER
TT-0046 2018 PETERBILT 567 PULLER
TW-0001 200 GAL BITUMUL TRLR PM230T
TW-0002 200 GAL BITUMUL TRAILER PM230T
TW-0007 TACK WAGON
TW-0008 SS1 TACK WAGON
TW-0009 TACK WAGON
TW-0010 RS1 TACK WAGON
TW-0011 TACK WAGON
UT-0004 2000 CHEVY 3500 HD
UT-0005 2000 CHEVY 3500 HD
UT-0007 2006 CHEVY KODIAK C4500 (GBI)
UT-0008 2006 CHEVY KODIAK C4500 (GBI)
UT-0009 Chevy 3500 HD
UT-0010 CHEVY 3500HD
UT-0011 2007 CHEVROLET UTILITY 2500HD
UT-0012 2017 Chevy Silverado 2500
UT-0013 2017 Chevy Silverado 2500
UT-0014 2019 Chevy Silverado 2500
UT-0015 2019 Chevy Silverado 3500
UT-0016 2019 CHEVY SILVERADO 2500
UT-0017 2018 CHEVY SILVERADO 3500
VAN-0001 2017 CHEVY EXPRESS VAN
VAN-0002 2017 CHEVY EXPRESS VAN
VP-0002 TURTLE
VP-0003 VIBRA PLATE
VT-0001 2017 INTERNATIONAL VACMASTER
WP-0040 6" WATER PUMP
WS-0005 WET SAW
WT-0014 2007 Kenworth 4,000G W/T
WT-0015 2007 Kenworth 4,000G W/T
WT-0016 2007 Kenworth 4,000G W/T
WT-0018 2013 KENWORTH 4K WATER TRUCK
WT-0019 2013 KENWORTH 4K WATER TRUCK
WT-0021 2013 PETERBILT 4K WATER TRUCK
WT-0028 2005 PETERBILT 335 WT 2000G
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
WW-0002 2005 CAT 615 WW
WW-0350 2003 CAT 621G WW
ITEM 9.6.
ATTACHMENT 2
Contract No. 2025-162
Construction Contractor Base Bid
Bid Schedule
Project Contact
Contractors License
DIR Registration
Equal Employment
Public Contract Code
10285.1, 10162, 10232
Statements
Designation of
Subcontractors
Experience / Qualifications
Questions 9-13
Bidder's Bond
IRAN Contracting Affidavit
Non-Collusion Affidavit
Debarment & Suspension
CARB Certificate of Reported
Compliance
Submittal Confirmation
Addendum 1
A Ghilotti Bros, Inc. $7,187,878.00 xxxxxxxxxxxxxxx
B Teichert Construction $7,305,928.35 xxxxxxxxxxxxxxx
C Granite Construction Company $7,377,256.10 xxxxxxxxxxxxxxx D George Reed, Inc. $7,601,088.70 xxxxxxxxxxxxxxx
E Central Valley Engineering & Asphalt $8,197,292.80 xxxxxxxxxxxxxxx F Martin Brothers Construction $8,436,505.91 xxxxxxxxxxxxxxx G Dutch Contracting, Inc. $8,510,524.60 xxxxxxxxxxxx xx H McGuire and Hester $9,877,200.64 xxxxxxxxxxxxxxx
Attendees: Jesse Yabes, Associate Civil Engineer
Edgar Medina, Assistant Public Works Director
Jesse Yabes P.E., Associate Civil Engineer Date
Countryside Neighborhood Street Rehabilitation Phase 2 Project Bid Summary
June 12, 2025, 2:00 pm, OpenGov.com
6/13/2025
ITEM 9.6.
ATTACHMENT 3
ITEM 9.6.
ATTACHMENT 4
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.7.
DATE: July 7, 2025
TO: Honorable Mayor and Council Members
FROM: Michelle Mingay, Finance Manager
SUBJECT: A RESOLUTION APPROVING THE RATE AND METHOD OF
APPORTIONMENT OF SPECIAL TAXES WITHIN IMPROVEMENT
AREAS TO BE ANNEXED INTO THE CITY OF RANCHO CORDOVA
ARISTA DEL SOL COMMUNITY FACILITIES DISTRICT NO. 2022-1
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would approve the annexation of Improvement Area No. 2 into the Community Facilities District (CFD), establish a bond authorization and appropriation limit for Improvement Area No. 2 in a specified amount, approve the Rate and Method of Apportionment (RMA) for Improvement Area No. 2 and direct the City Clerk to execute and record the Boundary Map and Notice of Special Tax Lien for Improvement Area No. 2.
BACKGROUND
On January 3, 2022, the city adopted a Resolution of Intention to establish a Community Facilities District (CFD) and Future Annexation Area for the Arista Del Sol project. On May 16, 2022, the city adopted a Resolution forming CFD No. 2022-1 pursuant to the Mello-Roos Community Facilities Act of 1982 (State of California Government Code Section 5311 et seq.) (the “Act”). The action defining the Future Annexation Area for the District provided for a more efficient process for the annexation of property when the property owners have provided for their unanimous consent. Defining the Future Annexation Area provided the Resolution of intention, noticing, and public hearing for the entire Future Annexation Area so these steps do not need to be repeated for each annexation.
The Resolution of Formation provides that annexations into the CFD from land within the Future Annexation Area may be made by Request and Unanimous Approval for Annexation and Landowner-Voter Ballot (the “Unanimous Approval”) of the landowner. The owner of the territory within the Future Annexation Area (the “Owner”) desired to annex land within the Future Annexation Area to the CFD as newly created “Improvement Area No. 2” of the City of Rancho Cordova Arista Del Sol Community Facilities District No. 2022-1 (“Improvement Area No. 2”). In June 2025, the Owner executed and delivered to the city a Unanimous Approval with respect to the parcel(s) in the area desired to be annexed into Improvement Area No. 2, in which the Owner has requested (i) annexation of the parcels described in Exhibit A (Attachment
City Council Staff Report - Page 2 of 2
2) to its Unanimous Approval, into the CFD, (ii) establishing the Rate and Method of Apportionment of Special Tax (the “RMA”) for Improvement Area No. 2 substantially in the form attached as Exhibit B (Attachment 3) to the Unanimous Approval, (iii) establishment of a bond authorization and appropriation limit for Improvement Area No. 2 in a specified amount, and (iv) voted in favor of the annexation.
FISCAL IMPACT AND FUNDING SOURCE
There is no fiscal impact to the city. Any Special Tax bonds to be issued on behalf of the CFD are secured solely by the Special Tax levies within the Community Facilities District and are not debt of the city's General Fund.
ATTACHMENT(S)
1. Resolution
2. Exhibit A to the Resolution
3. Exhibit B to the Resolution
4. Exhibit C to the Resolution
5. Exhibit D to the Resolution
ITEM 9.7. ATTACHMENT 1
Resolution No. XX-2025 Page 1 of 3
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2025
A RESOLUTION APPROVING ANNEXATION OF LAND INTO THE CITY OF RANCHO CORDOVA ARISTA DEL SOL COMMUNITY FACILITIES DISTRICT NO. 2022-1 AS IMPROVEMENT AREA NO 2, APPROVING A RATE AND METHOD OF APPORTIONMENT
THEREFOR, AND APPROVING RELATED MATTERS
WHEREAS, this Council has previously established Arista Del Sol Community Facilities District No. 2022-1 (the “CFD”) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing with Section 53311, of the California Government Code (the “Act”), and formed the CFD pursuant to Resolution No. 171- 20221 adopted on May 16, 2022 (the “Resolution of Formation”) and thereby also established a Future Annexation Area for the CFD (the “Future Annexation Area”); and WHEREAS, the Resolution of Formation provides that annexations into the CFD from land within the Future Annexation Area may be made by Unanimous Approval of the landowner without Council action, however the city desires that Council action be taken for the annexation, establishment a Rate and Method for a new Improvement Area and related matters; and WHEREAS, the owner of a portion of the territory within the Future Annexation Area (the “Owner”) will execute and deliver to the city a “Unanimous Approval for Annexation” (the “Unanimous Approval”) attached hereto as Exhibit A, pursuant to which the Owner has requested annexation of land described in Exhibit A to the Unanimous Approval to be designated as Improvement Area No. 2, and which requests the establishment of a bond authorization and appropriation limit for Improvement Area No. 2 in a specified amount, and constitutes a vote in favor of establishing the Rate and Method of Apportionment of Special Tax for Improvement Area No. 2 (the “RMA”), establishing a bonded indebtedness limit and appropriation limit for Improvement Area No. 2, and sets forth other matters related thereto; and WHEREAS, this Council desires to annex certain land within the Future Annexation Area to the CFD as “Improvement Area No. 2” of the City of Rancho Cordova Arista Del Sol Community Facilities District No. 2022-1 (“Improvement Area No. 2”), and desires to establish a Rate and Method of Apportionment exclusively applicable to Improvement Area No. 2, a bond authorization and appropriation limit for Improvement Area No. 2, and approve related matters as requested in the Unanimous Approval; and
WHEREAS, pursuant to the Unanimous Approval, the Owner has certified that, based upon its knowledge and familiarity with the land within Improvement Area No. 2 there are no registered voters residing on any of the land within Improvement Area No. 2 and that it comprises the sole ownership entity which is the record Owner of all the land within Improvement Area No. 2; and
WHEREAS, on the basis of the Unanimous Approval, this Council finds that the Owner of one hundred percent (100%) of the property within Improvement Area No. 2 which would be affected by the adoption and approval of the matters stated therein, has requested, consented to and votes in favor of such adoption and approval in order to more effectively accomplish the authorized purposes of the CFD and Improvement Area No. 2; and
ITEM 9.7. ATTACHMENT 1
Resolution No. XX-2025 Page 2 of 3
WHEREAS, the Council wishes to accept the Unanimous Approval, accept the annexation of the territory within the proposed Improvement Area No. 2 into the CFD, and approve and adopt the RMA for Improvement Area No. 2, acknowledge acceptance of the bonded indebtedness and appropriation limit for Improvement Area No. 2, all in furtherance of the authorized purposes of the CFD and Improvement Area No. 2 and all as requested and approved by the Owner in the Unanimous Approval.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, as follows:
Section 1. The foregoing recitals are all true and correct.
Section 2. The territory included in the existing CFD is set forth in the map of the CFD heretofore recorded on January 28, 2022, in the Office of the County Recorder of the County of Sacramento as document number 2022-01280698 in Book 136 at Page 8 of the Maps of Assessment and Community Facilities Districts, to which map reference is hereby made. The territory now proposed to be annexed to the CFD is as shown as Improvement Area No. 2 of the CFD on the Annexation Map shown as Exhibit D to the Unanimous Approval, the boundaries of which territory are hereby approved and to which map reference is hereby made for further particulars. The City Clerk is hereby directed to cause to be recorded such Annexation Map, showing the territory to be annexed as Improvement Area No. 2, in the Office of the County Recorder of the County of Sacramento within fifteen days of the date of adoption of this Resolution.
Section 3. The RMA set forth in the Unanimous Approval is hereby approved and adopted and for all future purposes as applicable for the levy of the annual Special Tax on the land within Improvement Area No. 2 to finance the Facilities described in the Resolution of Formation, unless and until changed in accordance with the Act.
Section 4. The Council hereby finds and declares that the RMA affects only the land within Improvement Area No. 2, and the vote of the Owner comprised within the Unanimous Approval constitutes its approval and unanimous vote as described therein and as contemplated by Section 53339.3 et seq. of the Act and Article XIIIA of the California Constitution, with the Owner being the sole qualified elector applicable to Improvement Area No. 2.
Section 5. The issuance of bonded indebtedness in one or more series secured by special taxes in Improvement Area No. 2 up to a maximum limit of $14,800,000 and the establishment of an appropriations limit applicable to Improvement Area No. 2 of $14,800,000 are approved. After the issuance of the final series of bonds for Improvement Area No. 2, any authorized but unissued bonds in such Improvement Area may be reallocated to other improvement areas which are annexed into the CFD.
Section 6. The Secretary is hereby directed to cause the preparation and recordation of a separate Notice of Special Tax Lien for Improvement Area No. 2 to be recorded in the Office of the County Recorder of the County of Sacramento, as needed, to the changes ordered by this Resolution.
Section 7. It is hereby found that the actions taken by this resolution are valid and in conformity with the Act, including in accordance with the authority granted to this Council as the legislative body of the CFD pursuant to the provisions Section 53312.5 and 53315 of the Act. It
ITEM 9.7. ATTACHMENT 1
Resolution No. XX-2025 Page 3 of 3
is hereby further found that all prior proceedings and actions taken by this Council related to the CFD were valid and in conformity with the Act.
Section 8. This Resolution shall take effect upon its adoption.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 7th day of July 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Siri Pulipati, Mayor
ATTEST:
Stacy Leitner, CMC
City Clerk
UNA
NIMOUS APPROVAL
For Annexation to a Community Facilities District
and Related Matters
CITY
OF RANCHO CORDOVA
Arista Del Sol Community Facilities District No. 2022-1 Annexati
on No. 1 (2025)
To the H
onorable City Council
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Mem
bers of the City Council:
Purs
uant to the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”), the City Council of the City of Rancho Cordova adopted its Resolution No. 71-2022 (the "Resolution of Formation") on May 16, 2022, which, among other things: established the City of Rancho Cordova Arista Del Sol Community Facilities District No. 2022- 1 (the “CFD”) , designated Improvement Area No. 1 therein, designated certain real property as a future annexation area (the "Future Annexation Area") and authorized the CFD to finance certain public facilities and related costs (together, the "Facilities") as described in the Resolution of Formation and attached hereto as Exhibit B.
This
constitutes the Unanim ous Approval (the “Unanimous Approval ”) of WOODSIDE 05N, LP a California limited partnership, the record owner (the “Owner”) of the fee title to the real property identified below and in Exhibit C (the “Property”) herein requested to be annexed into the CFD from the Future Annexation Area. The Owner states as follows:
1. Owner.
This Unanimous Approval is submitted by the Owner, which hereby certifies as being the record owner(s) of fee title to the Property.
I am
familiar with and have personally inspected the land within Improvement Area No. 2, which is undeveloped land, and I have noted that there are no dwellings thereon that might serve as habitation for registered voters. Based on the foregoing, I have determined that at no time during the 90 days preceding the date hereof were there ever any persons registered to vote within the territory of the Property.
2. Approva
l of Annexation. This Unanimous Approval constitutes the unanimous approval and unanimous vote by the Owner in favor of the annexation of the Property to the CFD.
All of the Property is located within the Future Annexation Area established for the CFD established pursuant to the Resolution of Formation.
3. Approva
l of Special Tax and the Facilities.
The Counci
l is requested to establish Improvement Area No. 2 within the CFD over the Property, as shown on the Annexation Map attached to this Unanimous Approval as Exhibit D , and to establish a maximum annual special tax (the “Special Tax”) applicable to such land as
EXHIBIT A
ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
described in the Rate amd Method of Apportionment of Special Tax for the Improvement Area No. 2 of the CFD (the “IA2 Rate and Method”) attached hereto as Exhibit A..
This Unanimous Approval constitutes the unanimous approval and unanimous vote by the Owner in favor of the levy of the annual Special Tax on the Property to finance the Facilities, according to the IA2 Rate and Method.
4. Approval of the Appropriations Limit and Bonded Indebtedness Limit. This Unanimous Approval also constitutes the unanimous approval and unanimous vote by the Owner in favor of a bonded indebtedness limit for bonds secured by special taxes in Improvement Area No. 2 up to a maximum limit of $14,371,658, and the establishment of an appropriations limit applicable to Improvement Area No. 2 of $14,371,658.
5. Waivers and Vote. The Owner hereby confirms that this Unanimous Approval constitutes its approval and unanimous vote as described herein and as contemplated by Section 53339.3 et seq. of the Act and Article XIIIA of the California Constitution. The Owner hereby waives all other rights with respect to the annexation of the Property to the CFD, the levy of the Special Taxes on the Property and the other matters covered in this Unanimous Approval.
6. Recordation of Amendment to Amended Notice of Special Tax Lien. The Notice of Special Tax Lien for the CFD, incorporating the authorized list of Facilities and the original Rate and Method for the CFD was recorded in the Office of the County Recorder of the County of Placer, State of California on January 23, 2022 as Document No. 2022-0004026-00.
The Owner hereby authorizes and directs the City Clerk to execute and cause to be recorded in the office of the County Recorder of the County of Placer a Notice of Special Tax Lien for Improvement Area No. 2, as required by Section 3117.5 of the California Streets and Highways Code, which evidences a tax lien applicable to the Property.
7. Authority Warranted. The Owner warrants to the City that the presentation of this Unanimous Approval, any votes, consents or waivers contained herein, and other actions mandated by the City for the annexation of the Property to the CFD shall not constitute or be construed as events of default or delinquencies under any existing or proposed financing documents entered into or to be entered into by the Owner for the Property, including any “due- on-encumbrance” clauses under any existing security instruments secured by the Property.
8. Due Diligence and Disclosures. The Owner agrees to cooperate with the City and its attorneys and consultants and to provide all information and disclosures required by the City about the Special Taxes to purchasers of the Property or any part of it.
9. Agreements. The Owner further agrees to execute such additional or supplemental agreements as may be required by the City to provide for any of the actions and conditions described in this Unanimous Approval, including any cash deposit required to pay for the City’s costs in annexing the Property to the CFD.
10. The Property. The Property is identified by Assessor Parcel Numbers in Exhibit C hereto and made a part hereof and the Owner certifies that such listing is true and correct.
ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
By executing this Unanimous Approval, the Owner agrees to all of the above.
Date: _________, 2025
Number of Acres: ____
Owner:
WOODSIDE 05N, LP,
a California limited partnership
By: WDS GP, Inc., a California corporation,
Its General Partner
By: __________________________
Michael LaFortune
Its: Authorized Signer
ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
A Special
Tax applicable to each Assessor’s Parcel in Improvement Area No. 2 of the City of Rancho Cordova Arista del Sol Community Facilities District No. 20 22-1 shall be levied and collected according to the tax liability determined by the City Council through the application of the appropriate amount or rate for Taxable Property, as described below. All of the property in Improvement Area No. 2, unless exempted by law or by the provisions of Section G below, shall be taxed for the purposes, to the extent, and in the manner herein provided, including property subsequently annexed to Improvement Area No. 2 unless a separate Rate and Method of Apportionment is adopted for the annexation area.
A. DEFINITI
ONS
The ter
ms hereinafter set forth have the following meanings:
“Acre” or
“Acreage” means the land area of an Assessor’s Parcel as shown on an Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land area shown on the applicable Final Map or other parcel map recorded at the County Recorder’s Office. “Act” m
eans the Mello-Roos Community Facilities Act of 1982, as amended, being Chapter 2.5, (commencing with Section 53311), Part 1, Division 2 of Title 5 of the Government Code of the State of California.
“Adm
inistrative Expenses” means any or all of the following: the fees and expenses of any fiscal agent or trustee (including any fees or expenses of its counsel) employed in connection with any Bonds, and the expenses of the City in carrying out its duties with respect to Improvement Area No. 2, the CFD and the Bonds, including, but not limited to, the levy and collection of Special Taxes, the fees and expenses of its counsel, charges levied by the County in connection with the levy and collection of Special Taxes, costs related to property owner inquiries regarding the Special Tax, costs associated with appeals or requests for interpretation associated with the Special Tax and this RMA, amounts needed to pay rebate to the federal government with respect to Bonds, costs associated with complying with continuing disclosure requirements for the City and any major property owners or other obligated parties, costs associated with foreclosure and collection of delinquent Special Taxes, and all other costs and expenses of the City and County in any way related to the establishment or administration of Improvement Area No. 2 and the CFD. “Admin
istrator” shall mean the person or firm designated by the City to administer the Special Tax according to this RMA.
“Assessor’
s Parcel” or “Parcel” means a lot or parcel shown on an Assessor’s Parcel Map with an assigned Assessor’s Parcel number.
EXHIBIT A
IMPROVEMENT AREA NO. 2 OF THE
CITY OF RANCHO CORDOVA
ARISTA DEL SOL
COMMUNITY FACILITIES DISTRICT NO. 2022-1
RATE AND METHOD OF APPO RTIONMENT OF SPECIAL TAX
ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
“Assessor’s Parcel Map” means an official map of the County Assessor designating Parcels by Assessor’s Parcel Number.
“Authorized Facilities” means the public facilities authorized to be financed, in whole or in part, by the CFD.
“Base Special Tax” means, for any Land Use Category, the applicable Special Tax initially identified in Table 1 in Section C, as may be adjusted pursuant to Sections D or H herein.
“Bonds” means bonds or other debt (as defined in the Act), whether in one or more series, secured by the Special Tax and issued or assumed by or for Improvement Area No. 2 to fund Authorized Facilities.
“Building Permit” means a permit that allows for vertical construction of a building or buildings, which shall not include a separate permit issued for construction of the foundation thereof.
“Capitalized Interest” means funds in any capitalized interest account available to pay debt service on Bonds.
“CFD” means the City of Rancho Cordova Arista del Sol Community Facilities District No. 2022-
1. “City” means the City of Rancho Cordova.
“City Council” means the City Council of the City of Rancho Cordova.
“County” means the County of Sacramento.
“Developed Property” means, in any Fiscal Year, all Parcels of Taxable Property that are not Taxable Owners Association Property , Taxable Public Property , or Taxable Welfare Exemption Property for which a Bu ilding P ermit for new construction was issued prior to June 1 of the preceding Fiscal Year.
“Development Class” means, individually, Developed Property, Final Map Property, Undeveloped Property, Taxable Owners Association Property, Taxable Public Property, and Taxable Welfare Exemption Property.
“Expected Land Uses” means the number of Residential Units and the Acreage of Other Property expected within Improvement Area No. 2 as of the Lien Date, as identified in Attachments 1 and 2 of this RMA. Pursuant to Section D of this RMA, the Administrator shall update Attachment 2 each time there is a Land Use Change. Such update (s) shall be maintained internally by the Administrator and shall not require recordation of an amended RMA.
“Expected Maximum Special Tax Revenues” means the aggregate Special Tax that can be levied based on application of the Base Special Tax to the Expected Land Uses. The Expected Maximum Special Tax Revenues as of the Lien Date are shown in Attachment 2 and may be ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
revised pursuant to Sections D or H herein. Such update (s) will be maintained internally by the Administrator and will not require recordation of an amended RMA.
“Final Map” means a final map, or portion thereof, approved by the City or County pursuant to the Subdivision Map Act (California Government Code Section 66410 et seq ) that creates SFD Lots. The term “Fina l Map” shall not include any large -lot subdivision map, Assessor’s Parcel Map, or subdivision map or portion thereof, that does not create SFD Lots, including Assessor’s Parcels that are designated as remainder parcels.
“Final Map Property” means, in any Fiscal Year, all SFD Lots created within Final Map s that had recorded prior to June 30 of the preceding Fiscal Year and which have not yet become Developed Property.
“First Bond Sale” means issuance of the first series of Bonds secured, in whole or in part, by Special Taxes levied and collected from Parcels in Improvement Area No. 2.
“Fiscal Year” means the period starting July 1 and ending on the following June 30.
“Improvement Area No. 2” means Improvement Area No. 2 of the CFD.
“Improvement Fund” means the account (regardless of its name) identified in the Indenture to hold funds that are available for expenditure to acquire or construct Authorized Facilities.
“Indenture” means the bond indenture, fiscal agent agreement, trust agreement, resolution or other instrument pursuant to which Bonds are issued, as modified, amended, and/or supplemented from time to time, and any instrument replacing or supplementing the same.
“Land Use Category” means the categories of land use identified in Table 1 in Section C below.
“Land Use Change” means a proposed or approved change to the Expected Land Uses after the Lien Date including changes to the Lot Category designation for SFD Lots.
“Lien Date” means the date that the Notice of Special Tax Lien affecting the Parcels in Improvement Area No. 2 was recorded in the official records of the County.
“Lot Category” means, individually, Lot Category A, Lot Category B, or Lot Category C.
“Lot Category A” applies to SFD Lots within the portion of Improvement Area No. 2 in which an average lot size of 40’x105’ was anticipated as of the Lien Date, as identified in Attachment 1 hereto. Changes to such designation shall be considered a Land Use Change, and the Administrator shall apply Section D herein each time such a Land Use Change occurs.
“Lot Category B” applies to SFD Lots within the portion of Improvement Area No. 2 in which an average lot size of 45’x105’ was anticipated as of the Lien Date, as identified in Attachment 1.
Changes to such designation shall be considered a Land Use Change, and the Administrator shall apply Section D herein each time such a Land Use Change occurs.
ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
“Lot Category C” applies to SFD Lots within the portion of Improvement Area No. 2 in which an average lot size of 55’x105’ was anticipated as of the Lien Date, as identified in Attachment 1 hereto. Changes to such designation shall be considered a Land Use Change, and the Administrator shall apply Section D herein each time such a Land Use Change occurs.
“Maximum Special Tax” means the greatest amount of Special Tax that can be levied on a Parcel in any Fiscal Year, as determined in accordance with Sections C and D below.
“Other Property” means any Parcel of Developed Property in Improvement Area No. 2 that does not fit within the definition of Single Family Attached Property or Single Family Detached Property.
“Owners Association” means a homeowners association or property owners association that provides services to, and collects assessments, fees, dues, or charges from, property within Improvement Area No. 2.
“Owners Association Property” means any property within the boundaries of Improvement Area No. 2 that is owned in fee or by easement by an Owners Association, not including any such property that is located directly under a residential structure.
“Proportionately” means, for each Development Class, that the ratio of the actual Special Tax levied in any Fiscal Year to the Maximum Special Tax authorized to be levied in that Fiscal Year is equal for all parcels assigned to the Development Class.
“Public Property” means any property within the boundaries of Improvement Area No. 2 that is owned by the City, County, federal government, State of California or other public agency.
“Required Coverage” means the amount by which the Expected Maximum Special Tax Revenues must exceed the Bond debt service and priority Administrative Expenses (if any), as set forth in the Indenture, Certificate of Special Tax Consultant, or other formation or bond document that identifies the minimum required debt service coverage.
“Residential Unit” means an SFD Unit or an individual residential unit within a duplex, halfplex, triplex, fourplex, townhome, live/work or condominium structure. A second unit (granny flat) that shares a Parcel with an SFD Unit will not be considered a Residential Unit for purposes of levying the Special Tax.
“RMA” means this Rate and Method of Apportionment of Special Tax.
“SFA Unit” means an individual Residential Unit on a Parcel of Single Family Attached Property.
“SFD Lot” means an individual residential lot, identified and numbered on a recorded Final Map, on which a Building Permit has been or is permitted to be issued for construction of an SFD Unit without further subdivision of the lot and for which no further subdivision of the lot is anticipated pursuant to an approved Tentative Map.
“SFD Unit” means a residential unit that does not share a common wall with another residential unit.
ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
“Single Family Attached Property” means, in any Fiscal Year, all Parcels of Developed Property for which a Building Permit was issued for construction of a residential structure consisting of two or more Residential Units that share common walls, have separate Assessor’s Parcel numbers assigned to them (except for a duplex unit, which may share a Parcel with another duplex unit), and may be purchased by individual homebuyers (which shall still be the case even if the Residential Units are purchased and subsequently offered for rent by the owner), including such residential structures that meet the statutory definition of a condominium contained in Civil Code Section 4125.
“Single Family Detached Property” means, in any Fiscal Year, all Parcels of Developed Property for which a Building Permit was issued for construction of an SFD Unit.
“Special Tax” means a special tax levied in any Fiscal Year to pay the Special Tax Requirement.
“Special Tax Requirement” means the amount necessary in any Fiscal Year to: (i) pay principal and interest on Bonds that are due in the calendar year that begins in such Fiscal Year; (ii) pay periodic costs on the Bonds, including but not limited to, credit enhancement, liquidity support and rebate payments on the Bonds; (iii) replenish reserve funds created for the Bonds under the Indenture to the extent such replenishment has not been included in the computation of the Special Tax Requirement in a previous Fiscal Year; (iv) cure any delinquencies in the payment of principal or interest on Bonds which have occurred in the prior Fiscal Year or, based on prior delinquencies, are expected to occur in the current Fiscal Year ; (v) pay Administrative Expenses; and (vi) pay directly for Authorized Facilities, so long as such levy under this clause (vi) does not increase the Special Tax levied on Final Map Property or Undeveloped Property. The amounts referred to in clauses (i) and (ii) of the definition of Special Tax Requirement may be reduced in any Fiscal Year by: (a) interest earnings on or surplus balances in funds and accounts for the Bonds to the extent that such earnings or balances are available to apply against such costs pursuant to the Indenture; (b) in the sole and absolute discretion of the City, proceeds received by the CFD from the collection of penalties associated with delinquent Special Taxes; and (c) any other revenues available to pay such costs, each as determined in the sole discretion of the City.
“Taxable Owners Association Property” means, in any Fiscal Year after the First Bond Sale, any Parcel of Owners Association Property that satisfies all three of the following conditions: (i) the Parcel had not been Owners Association Property on the date of the First Bond Sale, (ii) based on reference to Attachments 1 and 2 (as may be updated pursuant to Section D below), the Parcel was not anticipated to be Owners Association Property as determined by the Administrator, and (iii) if the Parcel were to be exempt fro m the Special Tax because it is Owners Association Property, the Expected Maximum Special Tax Revenues would be reduced to a point at which Required Coverage could not be maintained.
“Taxable Property” means all of the Parcels within the boundaries of Improvement Area No. 2 that are not exempt from the Special Tax pursuant to law or Section G below.
“Taxable Public Property ” means in any Fiscal Year after the F irst Bond Sale, any Parcel of Public Property that satisfies all three of the following conditions: (i) the Parcel had not been Public Property on the date of the First Bond Sale, (ii) based on reference to Attachments 1 and 2 (as may be updated pursuant to Section D below), the Parcel was not anticipated to be Public Property as ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
determined by the Administrator, and (iii) if the Parcel were to be exempt from the Special Tax because it is Public Property, the Expected Maximum Special Tax Revenues would be reduced to a point at which Required Coverage could not be maintained.
“Taxable Welfare Exemption Property” means in any Fiscal Year after the First Bond Sale, any Parcel of Welfare Exemption Property that satisfies all three of the following conditions: (i) the Parcel had not been Welfare Exemption Property on the date of issuance of the First Bond Sale; (ii) based on reference to Attachments 1 and 2 (as may be updated pursuant to Section D herein), the Parcel was not anticipated to be Welfare Exemption Property based on the Expected Land Uses, as determined by the Administrator; and (iii) if the Parcel were to be exempt from the Special Tax because it has become Welfare Exemption Property, the Expected Maximum Special Tax Revenues would be reduced to a point at which Required Coverage could not be maintained.
“Tentative Map” means a tentative map or substantial conformance exhibit for property in Improvement Area No. 2, including any adjustments or amendments thereto.
“Undeveloped Property” means, in any Fiscal Year, all Parcels of Taxable Property that are not Final Map Property, Developed Property, Taxable Owners Association Property, Taxable Public Property, or Taxable Welfare Exemption Property.
“Welfare Exemption Property” means, in any Fiscal Year, any Parcels in the CFD that have received a welfare exemption under subdivision (g) of Section 214 of the Revenue and Taxation Code and for which such welfare exemption is still in place.
B. DATA FOR ADMINISTRATION OF THE SPECIAL TAX
Each Fiscal Year, the Administrator shall: (i) assign each Parcel of Taxable Property to the appropriate Development Class, (ii) for Developed Property, categorize each Parcel as Single Family Detached Property, Single Family Attached Property, or Other Property; (iii) for Single Family Detached Property, determine the Lot Category for each SFD Lot; (iv) for Single Family Attached Property, determine the number of SFA Units on each Parcel; (v) for Other Property, determine the Acreage of each Parcel; and (v i) determine the Special Tax Requirement for the Fiscal Year. In addition, the Administrator shall, on an ongoing basis, monitor the Tentative Map, Final Maps, and Building Permits to determine if there are any proposed Land Use Changes that would change the Expected Maximum Special Tax Revenues. If the Expected Maximum Special Tax Revenues will be revised pursuant to a proposed Land Use Change, the Administrator shall apply the steps set forth in Section D below.
In any Fiscal Year, if it is determined that: (i) a parcel map for property in Improvement Area No. 2 was recorded after January 1 of the prior Fiscal Year (or any other date after which the Assessor will not incorporate the newly- created Parcels into the then current tax roll), (ii) because of the date the parcel map was recorded, the Assessor does not yet recognize the new Parcels created by the parcel map, and (iii) one or more of the newly- created Parcels is in a different Development Class and/or Land Use Category than other Parcels created by the subdivision, the Administrator shall calculate the Special Taxes for the property affected by recordation of the parcel map by determining the Special Taxes that apply separately to the property within each Development Class ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
and/or Land Use Category , then applying the sum of the individual Special Taxes to the Parcel that was subdivided by recordation of the parcel map.
C. MAXIMUM SPECIAL TAX
1. Developed Property and Final Map Property
The Maximum Special Tax for a Parcel of Developed Property or Final Map Property is the greater of (i) the Base Special Tax set forth in Table 1 below, or, (ii) the Maximum Special Tax determined pursuant to Section D.
Table 1
Base Special Tax
Developed Property and Final Map Property
Land Use
Base Special Tax
Fiscal Year 2024-25 *
Single Family
Detached Property
Lot Category A
Lot Category B
Lot Category C
$1,859 per Residential Unit or SFD Lot
$2,683 per Residential Unit or SFD Lot
$3,464 per Residential Unit or SFD Lot
Single Family
Attached Property $1,859 per Residential Unit
Other Property $28,020 per Acre
* On July 1, 2025, and on each July 1 thereafter, all figures shown in Table 1 above shall be increased by an amount equal to 2.0% of the amount in effect for the prior Fiscal Year.
2. Undeveloped Property, Taxable Owners Association Property, Taxable Public Property , and Taxable Welfare Exemption Property
The Maximum Special Tax for Undeveloped Property, Taxable Owners Association Property, Taxable Public Property, and Taxable Welfare Exemption Property is $28,020 per Acre for Fiscal Year 2024-25, which amount shall increase on July 1, 2025 and each July 1 thereafter by an amount equal to 2.0% of the amount in effect for the prior Fiscal Year.
D. C HANGES TO THE MAXIMUM SPECIAL TAX
1. Land Use Changes
The Expected Maximum Special Tax Revenues shown in Attachment 2 were originally calculated based on the Expected Land Uses as of the Lien Date. Attachment 2 is subject to modification upon the occurrence of Land Use Changes, as described below. The Administrator shall review ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
all Land Use Changes and compare the revised land uses to the Expected Land Uses to evaluate the impact on the Expected Maximum Special Tax Revenues.
Prior to the First Bond Sale, if a Land Use Change is proposed or identified that will result in a change in the Expected Maximum Special Tax Revenues, no action will be needed pursuant to this Section D. Upon approval of the Land Use Change, the Administrator shall update Attachment 2 to show the revised Expected Maximum Special Tax Revenues.
After the First Bond Sale, if a Land Use Change is proposed or identified, Steps 1 through 3 must be applied:
Step 1: By reference to Attachment 2 (which shall be updated by the Administrator each time a Land Use Change has been processed according to this Section D or a prepayment has been made), the Administrator shall identify the Expected Maximum Special Tax Revenues prior to the Land Use Change.
Step 2: The Administrator shall calculate the Expected Maximum Special Tax Revenues that could be collected from Taxable Property in Improvement Area No. 2 after the Land Use Change based on application of the Base Special Taxes from Table
1. Step 3: If the revenues calculated in Step 2 are (i) higher than those determined in Step 1 or (ii) less than those calculated in Step 1, but the reduction in Expected Maximum Special Tax Revenues does not reduce debt service coverage on outstanding Bonds below Required Coverage, no further action is needed, and the Administrator shall update Attachment 2 to show the revised Expected Maximum Special Tax Revenues.
If the revenues calculated in Step 2 are less than those calculated in Step 1, and the Administrator determines that the reduction in Expected Maximum Special Tax Revenues would reduce debt service coverage on outstanding Bonds below Required Coverage, one of the following shall occur:
3.a. The landowner requesting the Land Use Change (the “Requesting Landowner”) may make a prepayment in an amount that will ensure that the reduced Expected Maximum Special Tax Revenues are sufficient to provide Required Coverage, as determined pursuant to Section H below. If the Requesting Landowner notifies the Administrator that he/she would like to remedy the reduction by making a prepayment, such prepayment must be made by the earlier of (i) 30 days from the date of delivery of the prepayment estimate or (ii) the date of issuance of any Building Permits for any Parcel owned by the Requesting Landowner that was Final Map Property or Undeveloped Property at the time the Administrator prepared the prepayment estimate, or
3.b. If a prepayment is not received by the due date specified above, the Base Special Tax used to determine the Maximum Special Tax for each Parcel of Taxable Property in the area affected by the Land Use Change shall be increased ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
proportionately until the Expected Maximum Special Tax Revenues are sufficient to maintain Required Coverage.
Pursuant to this Section D.3, the Administrator may from time to time update Attachment 2 to reflect revised Expected Maximum Special Tax Revenues. Such update shall be maintained internally by the Administrator and shall not require recordation of an amended RMA.
If multiple Land Use Changes are proposed simultaneously by a single landowner (which may include approval of multiple Final Maps at one time), and the landowner requests that the impact of two or more of the Land Use Changes be considered together, the Administrator shall consider the combined effect of the Land Use Changes to determine if there is a reduction in Expected Maximum Special Tax Revenues. If there is a reduction that would reduce debt service coverage below Required Coverage, and no prepayment has been received, then the Base Special Tax used to determine the Maximum Special Tax for each Parcel of Taxable Property in the areas affected by the Land Use Changes shall be increased proportionately until the aggregate amount that can be levied within such areas is equal to the amount that could have been levied prior to the proposed Land Use Changes. If Land Use Changes are proposed simultaneously by multiple landowners, or if an individual landowner proposing multiple Land Use Changes does not request that such Land Use Changes be considered together, the Administrator shall consider the proposed Land Use Changes individually.
Notwithstanding the foregoing, once a certificate of occupancy has been issued for a Residential Unit on a Parcel, the Maximum Special Tax for the Parcel cannot be increased because of subsequent Land Use Changes that may occur within the area in which the Parcel is located.
The duties imposed on the Administrator pursuant to this Section D to review Land Use Changes, and to review Final Maps and make certain calculations, are intended only to facilitate the administration of the Special Tax and to better assure the sufficiency of tax capacity to pay debt service on Bonds. Such duties are not intended to give any developer, subdivider, or owner of property the right to receive notice of the potential impact of Land Use Changes on the Special Tax applicable to a Parcel; and each developer, subdivider, or owner of property whose property is the subject of a Land Use Change shall be responsible for understanding the impact thereof on the Special Tax applicable to such property.
2. Partial Prepayments
If an owner of a Parcel makes a prepayment pursuant to Section H below, the Administrator shall recalculate the Maximum Special Tax for the Parcel pursuant to Section H.2. In addition, the Administrator shall update Attachment 2 to reflect the prepayment and the revised Expected Maximum Special Tax Revenues for Improvement Area No. 2. After the prepayment has been received, the application of Sections D and H of this RMA shall be based on the adjusted Expected Maximum Special Tax Revenues after the prepayment.
3. Conversion of a Parcel of Public Property to Private Use
If, in any Fiscal Year, a Parcel of Public Property is converted to private use, such Parcel shall be subject to the levy of the Special Tax. The Maximum Special Tax for each such Parcel shall be determined based on the applicable Base Special Tax for the Parcel, as determined by the ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
Administrator. In addition, the Administrator shall update Attachment 2 to reflect the conversion and the revised Expected Maximum Special Tax Revenues for Improvement Area No. 2.
E. METHOD OF LEVY OF THE SPECIAL TAX
Each Fiscal Year, the Administrator shall determine the Special Tax Requirement to be collected in that Fiscal Year. A Special Tax shall then be levied according to the following steps:
Step 1: T he Special Tax shall be levied Proportionately on each Parcel of Developed Property up to 100% of the Maximum Special Tax for each Parcel of Developed Property until the amount levied is equal to the Special Tax Requirement prior to applying any Capitalized Interest that is available in the CFD accounts.
Step 2: If additional revenue is needed after Step 1 in order to meet the Special Tax Requirement after Capitalized Interest has been applied to reduce the Special Tax Requirement, the Special Tax shall be levied Proportionately on each Parcel of Final Map Property up to 100% of the Maximum Special Tax for each Parcel of Final Map Property until the amount levied is equal to the Special Tax Requirement.
Step 3: If additional revenue is needed after Step 2, the Special Tax shall be levied Proportionately on each Parcel of Undeveloped Property up to 100% of the Maximum Special Tax for each Parcel of Undeveloped Property until the amount levied is equal to the Special Tax Requirement.
Step 4: If additional revenue is needed after Step 3, the Special Tax shall be levied Proportionately on each Parcel of Taxable Welfare Exemption Property, up to 100% of the Maximum Special Tax for each Parcel of Taxable Welfare Exemption Property for such Fiscal Year until the amount levied is equal to the Special Tax Requirement.
Step 5: If additional revenue is needed after Step 4, the Special Tax shall be levied Proportionately on each Parcel of Taxable Owners Association Property, up to 100% of the Maximum Special Tax for each Parcel of Taxable Owners Association Property until the amount levied is equal to the Special Tax Requirement.
Step 6: If additional revenue is needed after Step 5, the Special Tax shall be levied Proportionately on each Parcel of Taxable Public Property, up to 100% of the Maximum Special Tax for each Parcel of Taxable Public Property until the amount levied is equal to the Special Tax Requirement.
F. MANNER OF COLLECTION OF SPECIAL TAX
The Special Tax shall be collected in the same manner and at the same time as ordinary ad valorem property taxes, provided, however, that prepayments are permitted as set forth in Section H below and provided further that the City may directly bill the Special Tax, may collect Special Taxes at ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
a different time or in a different manner, and may collect delinquent Special Taxes through foreclosure or other available methods.
The Special Tax shall be levied and collected until principal and interest on Bonds have been repaid. However, in no event shall Special Taxes be levied after Fiscal Year 2064-65. Under no circumstances may the Special Tax on a Parcel of Developed Property in residential use be increased in any Fiscal Year as a consequence of delinquency or default in payment of the Special Tax levied on another Parcel or Parcels by more than ten percent (10%) above the amount that would have been levied in that Fiscal Year had there never been any such delinquencies or defaults.
G. EXEMPTIONS
Notwithstanding any other provision of this RMA, no Special Tax shall be levied in any Fiscal Year on the following:
(1) Public Property, except Taxable Public Property.
(2) Owners Association Property, except Taxable Owners Association Property.
(3) Welfare Exemption Property, except Taxable Welfare Exemption Property.
(4) Parcels that are owned by a public utility for an unmanned facility.
(5) Parcels that are subject to an easement that precludes any other use on the Parcel.
(6) Parcels that have fully prepaid the Special Tax obligation assigned to the Parcel pursuant to the formula set forth in Section H below.
H. PREPAYMENTS
The following definitions apply to this Section H:
“Outstanding Bonds” means all Previously Issued Bonds which remain outstanding, with the following exception: if a Special Tax has been levied against, or already paid by, an Assessor’s Parcel making a prepayment, and a portion of the Special Tax will be used to pay a portion of the next principal payment on the Bonds that remain outstanding (as determined by the Administrator), that next principal payment shall be subtracted from the total Bond principal that remains outstanding, and the difference shall b e used as the amount of Outstanding Bonds for purposes of this prepayment formula.
“Previously Issued Bonds” means all Bonds that have been issued prior to the date of prepayment.
“Public Facilities Requirement” means either $8.7 million in 2025 dollars, which shall increase on January 1, 2026, and on each January 1 thereafter by 2% of the amount in effect in the prior year or such other number as shall be determined by the City as sufficient to fund improvements that are authorized to be funded by Improvement Area No. 2. The ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
Public Facilities Requirement shown above may be adjusted each time property annexes into Improvement Area No. 2 or there is an adjustment to the Expected Maximum Special Tax Revenues due to a Land Use Change.
“Remaining Facilities Costs” means the Public Facilities Requirement minus public facility costs funded by Previously Issued Bonds, developer equity and any other source of funding.
1. Full Prepayment
The Special Tax obligation applicable to a Parcel in Improvement Area No. 2 may be prepaid and the obligation of the Parcel to pay the Special Tax permanently satisfied as described herein, provided that a prepayment may be made only if there are no delinquent Special Taxes with respect to such Parcel at the time of prepayment. An owner of a Parcel intending to prepay the Special Tax obligation shall provide the City with written notice of intent to prepay. Within 30 days of receipt of such written notice, the City or its designee shall notify such owner of the prepayment amount for such Parcel. Prepayment must be made not less than 75 days prior to any redemption date for Bonds to be redeemed with the proceeds of such prepaid Special Taxes. The Prepayment Amount shall be calculated as follows: (capitalized terms as defined below):
Bond Redemption Amount
plus R emaining Facilities Amount
plus Redemption Premium
plus Defeasance Requirement
plus Administrative Fees and Expenses
less Reserve Fund Credit
equals Prepayment Amount
As of the proposed date of prepayment, the Prepayment Amount shall be determined by application of the following steps:
Step 1. Identify the Maximum Special Tax for the Parcel prepaying the Special Tax in the Fiscal Year in which prepayment would be received by the City. If this Section H is being applied to calculate a prepayment pursuant to Section D above, compute the amount by which the proposed Land Use Change would reduce Expected Maximum Special Tax Revenues below the amount needed for Required Coverage, and use this amount for purposes of this Step 1.
Step 2. Divide the Maximum Special Tax computed pursuant to Step 1 for such Parcel by the total Expected Maximum Special Tax Revenues for all property in Improvement Area No. 2, as shown in Attachment 2.
Step 3. Multiply the quotient computed pursuant to Step 2 by the Outstanding Bonds to compute the amount of Outstanding Bonds to be retired and prepaid (the “Bond Redemption Amount”).
ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
Step 4. Compute the current Remaining Facilities Costs (if any).
Step 5. Multiply the quotient computed pursuant to Step 2 by the amount determined pursuant to Step 4 to compute the amount of Remaining Facilities Costs to be prepaid (the “Remaining Facilities Amount”).
Step 6. Multiply the Bond Redemption Amount computed pursuant to Step 3 by the applicable redemption premium, if any, on the Outstanding Bonds to be redeemed (the “Redemption Premium”).
Step 7. Compute the amount needed to pay interest on the Bond Redemption Amount starting with the first Bond interest payment date after which the prepayment will be received until the earliest redemption date for the Outstanding Bonds. However, if Bonds are calla ble at the first interest payment date after the prepayment has been received, Steps 7, 8 and 9 of this prepayment formula will not apply.
Step 8: Compute the amount of interest the City reasonably expects to derive from reinvestment of the Bond Redemption Amount plus the Redemption Premium from the first Bond interest payment date after which the prepayment has been received until the redemption date for the Outstanding Bonds.
Step 9: Subtract the amount computed pursuant to Step 8 from the amount computed pursuant to Step 7 (the “Defeasance Requirement”).
Step 10. The administrative fees and expenses associated with the prepayment will be determined by the Administrator and include the costs of computing the prepayment, redeeming Bonds and recording any notices to evidence the prepayment and the redemption (the “ Administrative Fees and Expenses”).
Step 11. If and to the extent so provided in the Indenture, a reserve fund credit shall be calculated as a reduction in the applicable reserve fund for the Outstanding Bonds to be redeemed pursuant to the prepayment (the “Reserve Fund Credit”).
Step 12. The Special Tax prepayment is equal to the sum of the amounts computed pursuant to Steps 3, 5, 6, 9, and 10, less the amount computed pursuant to Step 11 (the “Prepayment Amount”).
Step 13. From the Prepayment Amount, the amounts computed pursuant to Steps 3, 6, and 9 shall be deposited into the appropriate fund as established under the Indenture and be used to retire Outstanding Bonds or make debt service payments. The amount computed pursuant to Step 5 shall be deposited into the Improvement Fund. The amount computed pursuant to Step 10 shall be retained in the account or fund that is established to pay Administrative Expenses.
ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
Once a full prepayment of a Parcel’s Special Tax obligation has been received, a Notice of Cancellation of Special Tax Lien shall be recorded against the Parcel to reflect the discharge of the Parcel’s obligation to pay the Special Tax. However, a Notice of Cancellation of Special Tax Lien shall not be recorded until all Special Taxes levied on the Parcel in the current or prior Fiscal Years have been collected. The Administrator shall also update Attachment 2 to reflect the prepayment.
2. Partial Prepayment
A partial prepayment may be made in an amount equal to any percentage of full prepayment desired by the party making a partial prepayment, except that the full amount of Administrative Fees and Expenses determined in Step 10 shall be included in the partial prepayment. The Maximum Special Tax that can be levied on a Parcel after a partial prepayment is made shall be equal to the portion of the Maximum Special Tax that was not prepaid, subject to 2% annual increases each July 1. Once a partial prepayment has been received, an Amended Notice of Special Tax Lien shall be recorded against the Parcel to reflect the reduced Special Tax lien for the Parcel, and the Administrator shall update Attachment 2 to show the revised Expected Maximum Special Tax Revenues. However, an Amended Notice of Special Tax Lien shall not be recorded until all Special Taxes levied on the Parcel in the current or prior Fiscal Years have been collected.
3. Maintaining Required Coverage
Notwithstanding the foregoing, if at any point in time the Administrator determines that the Maximum Special Tax revenue that could be collected from Taxable Property that remains subject to the Special Tax after the proposed prepayment would be less than Required Coverage on Bonds that will remain outstanding after defeasance or redemption of Bonds from proceeds of the estimated prepayment, the amount of the prepayment shall be increased until the amount of Bonds defeased or redeemed is sufficien t to reduce remaining annual debt service to a point at which Required Coverage is maintained.
I. INTERPRETATION OF RMA
Interpretations may be made by Resolution of the City Council to interpret, clarify, and/or revise this RMA to correct any inconsistency, vagueness, or ambiguity as it relates to the Special Tax, method of apportionment, classification of properties, or any definition applicable to Improvement Area No. 2 of the CFD, as long as such correction does not materially affect the levy and collection of Special Taxes. The City, upon the request of an owner of land within Improvement Area No. 2 which is not Developed Property, may also amend this RMA in any manner acceptable to the City, by resolution or ordinance following a public hearing, upon the affirmative vote of such owner to such amendment and without the vote of owners of any other land within Improvement Area No. 2, provided such amendment only affects such owner's land. Under no circumstances may such revisions to the RMA decrease the Expected Maximum Special Tax Revenues to a level that will reduce debt service coverage below Required Coverage.
ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
ATTACHM
ENT 1
Improvement Area No. 2 of the
City of Rancho Cordova
Arista del Sol
Community Facilities District No. 2022-1
Expe
cted Layout and Lot Category Assignment for
Lots in Improvement Area No. 2
ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
BUILDING RELATIONSHIPS ONE PROJECT AT A TIME
3301 C St, Bldg. 100-BTel 916.341.7760
Fax 916.341.7767 Sacramento, CA 95816
ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
ATTACHMENT 2
Improvement Area No. 2 of the
City of Rancho Cordova
Arista del Sol
Community Facilities District No. 2022-1
Expected Land Uses and Expected Maximum Special Tax Revenues in Improvement Area No. 2
Land Use
Expected
Land Uses
Base Special Tax
(FY 2024-25) *
Expected
Maximum Special
Tax Revenues
(FY 2024-25) *
Single Family Detached Property
Lot Category A
Lot Category B
Lot Category C
63 Residential Units
69 Residential Units
83 Residential Units
$1,859 per Residential Unit
$2,683 per Residential Unit
$3,464 per Residential Unit
$117,117
$185,127
$287,512
Single Family Attached Property 0 Residential Units $1,859 per Residential Unit $0 Other Property 0 Acres $28,020 per Acre $0
Expected Maximum Special Tax Revenues (FY 2024-25 $) $589,756
* On July 1, 2025, and each July 1 thereafter, all dollar amounts shown above shall be increased by 2% of the amount in effect in the prior Fiscal Year.
ITEM 9.7.
ATTACHMENT 2
Exhibit A to the Resolution
EXHIBI
T B
CITY OF
RANCHO CORDOVA
Arista Del Sol Community Facilities District No. 2022-1 Descript
ion of Authorized Facilities
The Facilit
ies shown below are to be finance by the City of Rancho Cordova Arista Del Sol Community Facilities District No. 2022-1 (the, “CFD”).
Facilit
ies
The Facilities which are proposed to be financed with the proceeds of the sales of bonds of the proposed CFD, or the payment of the fees to the appropriate jurisdiction with respect to such facilities proposed to be financed with the proceeds of the sale of bonds of the proposed CFD, are generally described as follows:
- Park Improvements
- Chrysanthy Blvd Improvements
- Americanos Blvd Improvements
- In-tract Improvements for development within the CFD
Impact
, Development Agreement and Specific Plan Fees for Facilities - Transportation Impact Fee
- Sunrise Douglas Community Plan Roadway Impact Fee
- City Supplemental Transportation Fee
- Park Renovation Fee
- Sunrise Douglas Park Fee
- Sacramento County Water Agency Zone 40 Water Fee
Other
- Any other facilities serving substantially the same purpose as the above described facilities.
- Any other facilities permitted under the Mello- Roos Community Facilities Act of 1982, including the facilities described in Section 53313.5 of the California Government Code, as amended from time to time, provided that such facilities satisfy at least one of the following criteria: 1) augment, improve or expand existing District facilities that are primarily for the benefit of the District, or 2) repair or rehabilitate existing District facilities.
The for
egoing description of the type of Facilities eligible to be financed is general in nature and includes any appurtenant work and incidental expenses related to the Facilities. The final nature and location of the facilities will be determined upon the preparation of final plans and specifications for such facilities.
Incident
als
The bond related expenses authorized include the City, underwriters discount, financial advisor, appraisals, reserve fund balance, capitalized interest, bond counsel, disclosure counsel, special tax consultant, bond and official statement printing and all other incidental expenses. CFD formation costs and administrative fees include those of the City, the CFD, the bond trustee or fiscal agent, legal counsel, the special tax consultant and other costs related to the CFD or the Bonds.
ITEM 9.7.
ATTACHMENT 3
Exhibit B to the Resolution
EXHIBI
T C
CITY OF
RANCHO CORDOVA
Arista Del Sol Community Facilities District No. 2022-1 Annexation N
o. 1
PROPERT
Y ANNEXED TO THE CFD
Total
Acres: _____
Assessor’s Parcel Nos. Owner(s) of Record
067-1340-039 through 067-1340-104 WOODSIDE 05N, LP a California limited partnership
067-2740-001 through 067-2740-059 WOODSIDE 05N, LP a California limited partnership
067-1330-065 through 067-1330-092 WOODSIDE 05N, LP a California limited partnership
067-2730-001 through 067-2730-018 WOODSIDE 05N, LP a California limited partnership
067-1360-167 through 067-1360-211 WOODSIDE 05N, LP a California limited partnership
ITEM 9.7.
ATTACHMENT 4
Exhibit C to the Resolution
BUILDING RELATIONSHIPS ONE PROJECT AT A TIME
3301 C St, Bldg. 100-BTel 916.341.7760
Fax 916.341.7767 Sacramento, CA 95816
EXHIBIT D
ITEM 9.7.
ATTACHMENT 5
Exhibit D to the Resolution
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.8.
DATE: July 7, 2025
TO: Honorable Mayor and Council Members
FROM:
Albert Stricker, Public Works Director
Edgar Medina, Assistant Public Works Director
Kevin Velazquez, Assistant Civil Engineer
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2025-83 WITH BENNETT ENGINEERING SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $132,324.00 FOR
PROFESSIONAL ENGINEERING SERVICES ON THE HSIP CYCLE 12
TRAFFIC SIGNALS ENHANCEMENTS PROJECT
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would provide various benefits to our community, specifically in road safety and visibility. Upgrading traffic signal heads will significantly improve the visibility of signals at intersections, which contributes to improved safety for all road users. Improved signal visibility help in reducing accidents and contributes to safer streets overall.
BACKGROUND
The City of Rancho Cordova received a State Highway Safety Improvement Project (HSIP) Cycle 12 grant in 2025 for the amount of $975,690 for the Traffic Signal Enhancements Project.
This project includes upgrading vehicle signal lenses and adding retroreflective backplates to vehicle signal heads throughout the city to improve visibility and intersection safety.
The city selected Bennett Engineering Services, Inc., from its on-call list for professional design and engineering services through the completion of the project. Bennet Engineering has successfully supported the city in designing and constructing prior HSIP Cycle 9, 10 and 11 projects.
The project timeline is to begin design in summer 2025 and construction in fall 2025.
FISCAL IMPACT AND FUNDING SOURCE
This project is included in the Capital Improvement Plan budget for Fiscal Years 2025-26 and 2026-27. The Project budget consists of funding from HSIP Grant Program and Infrastructure Replacement Fund. There is no impact on the city's general fund.
City Council Staff Report - Page 2 of 2
ATTACHMENT(S)
1. Resolution
2. Contract No. 2025-83
3. Project Area Map
ITEM 9.8. ATTACHMENT 1
Resolution No. XX-2025 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2025-83 WITH BENNETT ENGINEERING SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $132,324 TO CONSTRUCT THE HSIP CYCLE 12 TRAFFIC SIGNALS
ENHANCEMENTS PROJECT
WHEREAS, the City of Rancho Cordova received Highway Safety Improvement Program (HSIP) funds in the amount of $975,690 to construct the Traffic Signals Enhancements Project (Project); and
WHEREAS, staff is selecting Bennett Engineering Services, Inc. from a qualified on-call list as the professional engineering consultant to develop the final designs for the project; and
WHEREAS, the City of Rancho Cordova desires to enter into Contract No. 2025-83 with Bennett Engineering Services, Inc. in an amount not to exceed $132,324 for professional services.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2025- 83 with Bennett Engineering Services, Inc., in an amount not to exceed $132,324, in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 7th day of July 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Siri Pulipati, Mayor
ATTEST:
Stacy Leitner, CMC
City Clerk
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
PROFESSIONAL SERVICES AGREEM
ENT BETWEEN
THE CITY OF RANCHO CORDOVA AND
BENNET ENGINEERING SERVICES, INC.
THIS AGREEMENT for professional services is made by and between the City of Rancho Cordova, a California municipal corporation (“City”), and Bennett Engineering Services, Inc, a (“Professional”) as of June 16, 2025.
Section 1. SERVICES . Subject to the terms and conditions set forth in this Agreement, Professional shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2027, the date of completion specified in Exhibit A. Professional shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Professional to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Professional shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Professional is engaged in the geographical area in which Professional practices its profession. Professional shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Professional's profession.
1.3 Assignment of Personnel. Professional shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Professional shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Professional shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.2 above and to satisfy Professional’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Professional a sum not to exceed $132,324, One Hundred Thirty-Two Thousand, Three Hundred Twenty-Four Dollars not withstanding any contrary indications that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Professional’s proposal, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Professional for services rendered pursuant to this Agreement at the time and in the manner set ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
forth herein. The payments specified below shall be the only paym ents from City to Professional for
services rendered pursuant to this Agreement. Professional shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Professional shall not bill City for duplicate services performed by more than one person.
Professional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Professional. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Professional shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period; A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
The total number of hours of work performed under the Agreement by Professional and each employee, agent, and subcontractor of Professional performing services hereunder, as well as a separate notice when the total number of hours of work by Professional and any individual employee, agent, or subcontractor of Professional reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
The Professional’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Professional.
2.3 Final Payment. City shall make the final payment within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
2.4 Total
Payment. City shall pay for the services to be rendered by Professional pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Professional in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Professional submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Professional on an hourly basis shall not exceed the amounts shown on the fee schedule set forth in Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses, if any, are set forth in Exhibit B.
Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Professional is solely responsib le for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Professional terminates this Agreement pursuant to Section 8, the City shall compensate the Professional for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Professional shall maintain adequate logs and timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Professional is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
Section 3. FACILITI ES AND EQUIPMENT. Except as set forth herein, Professional shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Professional only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Professional’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
Section 4.
INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Professional, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Professional and its agents, representatives, employees, and subcontractors.
Professional shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Professional shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Professional's bid. Professional shall not allow any subcontractor to commence work on any subcontract until Professional has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Professional shall maintain all required insurance listed herein for the duration of this Agreement.
4.1 Workers’ Compensation. Professional shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Professional. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Professional may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Professional, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Professional does not have any employees.
4.2 Commercial General and Au tomobile Liability Insurance.
4.2.1 General
requirements. Professional, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION ITEM 9.8.
ATTACHMENT 2
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
CONTRACT NO. 2025-83
DOLLARS ($1,000,000.00). The commercial general liability and automobile liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Professional, including the insured’s general supervision of Professional; products and completed operations of Professional; premises owned, occupied, or used by Professional; and automobiles owned, leased, or used by the Professional. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
d.
Any failure of Professional to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
e. An endorsement shall state that co verage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
4.3 Professional Liability Insurance. Professional, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) covering the licensed professionals’ errors and omissions.
4.3.1 Any deductible or self-insured retenti on shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that cove rage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not r enewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.
d. A copy of the claim reporting require ments must be submitted to the City prior to the commencement of any work under this Agreement.
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
4.4 All
Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
4.4.3 Subcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
4.4.4 Deductibles and Self-Insured Retentions. Professional shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
4.4.5 Waiver of Subrogation. Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Professional, its employees, agents, and subcontractors.
4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Professional is notified of the change in coverage.
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
4.5 Remedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or Terminate this Agreement.
Section 5. INDEMNIFICATION AND PR OFESSIONAL’S RESPONSIBILITIES.
5.1 General Requirement. Professional shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Professional or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Professional shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Professional or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Professional to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Professional from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Professional acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
5.2 PERS Indemnification. In the event that Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System ITEM 9.8.
ATTACHMENT 2
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
CONTRACT NO. 2025-83
(“PERS”) to be eligible for enrollment in PERS as an employee of City, Professional shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
5.3 Design Professionals. To the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional’s duty to indemnify under Sections 5.1 and 5.2 shall only be to the maximum extent permitted by California Civil Code Section 2782.8.
Section 6. STATUS OF PROFESSIONAL.
6.1 Independent
Contractor. At all times during the term of this Agreement, Professional shall be an independent contractor as defined in Labor Code Section 3353, and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Professional only insofar as the results of Professional's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means and methods by which Professional accomplishes services rendered pursuant to this Agreement. Professional shall have no power or authority by this Agreement to bind the City in any respect. All employees and agents hired or retained by Professional are employees and agents of Professional and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Professional by any such employees or agents, or any other person resulting from performance of this Agreement.
Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Professional shall not allow any employee, agent or subcontractor to become eligible for a claim for PERS benefits.
6.2 Professional Not an Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
Section 7.
LEGAL REQUIREMENTS.
7.1 Governing
Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Professional and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Professional’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Professional and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Professional represents and warrants to City that Professional and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Professional represents and warrants to City that Professional and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Professional and any subcontractors shall obtain and maintain valid Business Licenses from City during the term of this Agreement.
7.5 Nondiscrimination and Equal Opportunity. Professional shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Professional under this Agreement. Professional shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Professional thereby.
Professional shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
Section 8. TERMINAT ION AND MODIFICATION.
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Professional.
Professional may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Professional shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Professional delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Professional or prepared by or for Professional or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Professional understands and agrees that, if City grants such an extension, City shall have no obligation to provide Professional with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Professional for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 Assignment and Subcontracting. City and Professional recognize and agree that this Agreement contemplates personal performance by Professional and is based upon a determination of Professional’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Professional.
Professional may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Professional shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Professional shall survive the termination of this Agreement.
8.6 Options upon Breach by Professional. If Professional materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Professional pursuant to this Agreement;
8.6.3 Retain a different Professional to comp lete the work described in Exhibit A not finished by Professional; or
8.6.4 Charge Professional the difference betw een the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Professional pursuant to Section 2 if Professional had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Professional’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Professional prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Professional hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Professional agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.
9.2 Professional’s Books and Records. Professional shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Professional pursuant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Professional to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
Section 10
MISCELLANEOUS PROVISIONS.
10.1 Attorneys’
Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach . The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Professional shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Professional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Professional shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this ITEM 9.8.
ATTACHMENT 2
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
CONTRACT NO. 2025-83
Agreement. Professional understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse the City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Kevin Velazquez ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices. Any written notice to Professional shall be sent to:
Keith Rhodes, PE
Principal Engineer
1082 Sunrise Ave, Suite 100
Email Address (for Insurance Update Requests)
[email protected]
Any written notice to City shall be sent to:
Kevin Velazquez
City of Rancho Cordova Public Works
2729 Prospect Park Dr
Rancho Cordova, CA 95670
Email Address (for Insurance Update Requests)
[email protected]
10.11 Professional Seal. Where applicable in the determination of the Contract Administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. _________________________________________
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
Seal and Signature of Registered Professional with
report/design responsib
ility.
10.12 Integration. This Agreement, including t
he scope of work attached hereto and
incorporated herein as Exhibit A, and the compensation schedule attached hereto and incorporated herein as Exhibit B, represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.
10.13 IRS Form W-9. Professional shall complete and submit Internal Revenue Service Form W-9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Revised 10-31-2023
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first set forth above, which date shall be considered
by the Parties to be the effective date of this Agreement.
CITY OF RANCHO CORDOVA PROFESSIONAL
______________________________ ______________________________ Micah Runner, City Manager Leo Rubio, President
Date: ____________________ Date: ____________________
Attest:
______________________________
Stacy Leitner, CMC, City Clerk
Date: ____________________
Approved as to Form:
______________________________
Adam U. Lindgren, City Attorney
Date: ____________________
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc --Exhibit A
EXHIBIT A
SCOPE OF SERVICES
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc --Exhibit A
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc --Exhibit A
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc --Exhibit A
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc --Exhibit B
EXHIBIT B
COMPENSA
TION SCHEDULE
ITEM 9.8.
ATTACHMENT 2
CONTRACT NO. 2025-83
Professional Services Agreement between 06/16/2025
City of Rancho Cordova and Bennett Engineering Services, Inc --Exhibit B
ITEM 9.8.
ATTACHMENT 2
ITEM 9.8.
ATTACHMENT 2
ITEM 9.8.
ATTACHMENT 2
ITEM 9.8.
ATTACHMENT 2
ITEM 9.8.
ATTACHMENT 2
ITEM 9.8.
ATTACHMENT 2
5396302.2
ITEM 9.8.
ATTACHMENT 2
Rancho Cordova HSIP Cycle 12 Project Locations
Legend
Folsom Blvd HSIP Locations (S02)
Zinfandel Dr HSIP Locations (S02)
Sunrise Blvd HSIP Locations (S02)
Bradshaw Rd HSIP Locations (S02)
Old Placerville Rd HSIP Locations (S02)
Douglas Rd HSIP Locations (S02)
White Rock Rd HSIP Locations (S02)
Miscellaneous HSIP Locations (S02)
ITEM 9.8.
ATTACHMENT 3
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ITEM 9.8.
ATTACHMENT 3
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.9.
DATE: July 7, 2025
TO: Honorable Mayor and Council Members
FROM: Michelle Mingay, Finance Manager
SUBJECT: A RESOLUTION DETERMINING THE SPECIAL TAX LEVY AND
AUTHORIZING THE LEVY OF SPECIAL TAXES FOR POLICE
PROTECTION SERVICES WITHIN THE RANCHO CORDOVA
SPECIAL POLICE TAX AREA FOR FISCAL YEAR 2025-26
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
The Resolution is part of the annual process to levy and collect special taxes in the Rancho Cordova Special Police Tax Area (the “District”). Adoption of the Resolution would authorize and direct the Administrative Services Director to determine, or cause to be determined, the District’s Fiscal Year 2025-26 Maximum Special Tax Rates, to establish the Special Taxes to be levied against developed parcels within the District and to cause such charges to be applied to the annual Property Tax Roll.
BACKGROUND
In 2003, the city recognized the need for increased police protection services in new developments, and the difficulty of funding the increased level of services with existing municipal revenues. On July 1, 2003, the City Council adopted Resolution No. 30-2003, providing for a special tax to be imposed on newly developed parcels within the District for the purpose of funding police protection services and such related costs, as provided by Government Code Section 53978.
In order to implement this funding mechanism, the city negotiated provisions of development agreements by which property owners agreed to support the levy of a police services special tax on the properties within their developments. The city also included this provision as a condition of approval for developments without development agreements.
The annual levy of special taxes was approved and authorized by a vote of 2/3 of each zone’s property owners and through various ordinances. Each zone’s ordinance established a base year special tax rate and an annual special tax rate escalation formula. Each year, the Special Tax Rate for the developed parcels within the District shall increase by the annual percentage increase in the April Consumer Price Index (San Francisco-Oakland-San Jose, CA) as reported by the Bureau of Labor Statistics. The ordinances also direct the City Council to determine the
City Council Staff Report - Page 2 of 2
amount of the annual special tax levy.
The District is currently comprised of twenty-six (26) Special Police Tax Zones. The special tax, which is to be levied annually following the issuance of a building permit, shall be billed as a separate line item on the respective parcel’s property tax bill. The District’s Fiscal Year (FY) 2025-26 Special Tax Levy is projected to be $1,648,374. The District’s FY 2024-25 Special Tax Levy was $1,597,258.
In order to proceed with this year’s levy, it is recommended that the City Council approve the Resolution which approves the District’s Escalation Factors to be used to calculate the District’s Fiscal Year 2025-26 Maximum Special Tax Rates, authorizes and directs the Administrative Services Director to use the tables within Exhibit A (Attachment 2) to determine, or cause to be determined, the District’s Fiscal Year 2025-26 Maximum Special Tax Rates, to establish the Special Taxes to be levied to the District parcels for the fiscal year and to cause such charges to be applied to the County Property Tax Roll in order to provide funding for police protection services and such related costs.
FISCAL IMPACT AND FUNDING SOURCE
The Special Tax Levy is projected to provide $1,648,374 in revenue which shall be used solely for the purposes of obtaining, operating and maintaining police protection equipment and apparatus, paying salaries and benefits of police protection personnel and for such other police protection service expenses, excepting the charges imposed by the County to place the special taxes onto the County tax roll in pursuant to Government Code Section 53978.
ATTACHMENT(S)
1. Resolution
2. Exhibit A to the Resolution
ITEM 9.9. ATTACHMENT 1 Resolution No. XX-2025 Page 1 of 3
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, DETERMINING THE SPECIAL TAX RATES AND AUTHORIZING THE
LEVY OF SPECIAL TAXES FOR POLICE PROTECTION SERVICES WITHIN THE RANCHO CORDOVA SPECIAL TAX AREA FOR FISCAL YEAR 2025-26
WHEREAS, on July 1, 2003, the City Council adopted Resolution 30-2003, establishing all of the City of Rancho Cordova as the Rancho Cordova Special Police Tax Area (hereinafter referred to as the “Special Police Tax Area” or “District”); and
WHEREAS, the City Council has previously adopted Resolutions and Ordinances creating several Zones within the Special Police Tax Area and establishing proposed Special Taxes for each Zone pursuant to Government Code Section 53978; and
WHEREAS, the City Council has previously directed the City Clerk to conduct elections through a mailed ballot proposition, pursuant to Elections Code Section 4000, for each Zone and has received favorable votes from the qualified electors approving and authorizing the levy of special taxes onto the parcels within each Zone pursuant to Government Code Section 53978; and
WHEREAS, the City Council desires to authorize the Administrative Services Director to determine the special taxes and to apply the special taxes against the taxable parcels of land lying within the Zones of the Special Police Tax Area for the fiscal year commencing July 1, 2025 and ending June 30, 2026 in order to generate funding for police protection services and such related costs as provided by Government Code Section 53978; and
WHEREAS, the City Council and its legal counsel have reviewed Proposition 218 and found that these Special Taxes comply with applicable provisions of Article XIIIC and Article XIIID of the California State Constitution; and
WHEREAS, upon reasonable written notice by Sacramento County of any claim or challenge, the City of Rancho Cordova agrees to defend with counsel of its choice, indemnify and hold harmless Sacramento County, its Board of Supervisors, officers, officials, agents and employees (collectively “the County”), against the payment of any liabilities, losses, costs and expenses, including attorney fees and court costs, not due to the County’s own active negligence or willful misconduct, which the County may incur in the exercise and performance of its powers and duties in placing these Special Taxes onto the County roll and tax bills for the City of Rancho Cordova.
NOW, THEREFORE, BE IT HEREBY RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA FOR THE DISTRICT, as follows:
Section 1 The City Council hereby approves the District’s Base Maximum Special Tax Rates together with the fiscal year 2025-26 Escalation Factors, both of which are attached hereto as Exhibit A, that shall be used to determine the District’s fiscal year 2025-26 Special Tax Rates.
Furthermore, each taxable parcel shall be taxed at 100% of the Maximum Special Tax Rate.
ITEM 9.9. ATTACHMENT 1 Resolution No. XX-2025 Page 2 of 3
Section 2 The City Council hereby authorizes and directs the Administrative Services Director to use the attached Exhibit A to determine, or cause to be determined, the fiscal year 2025-26 Special Tax Rate for each District parcel, to establish the Special Taxes to be levied on the District parcels for the fiscal year 2025-26 and to cause such charges to be applied to the County Tax Roll.
Section 3 The Special Tax Rates shall not exceed the Maximum Special Tax Rates authorized and approved by the qualified electors.
Section 4 The Special Tax Rates shall not exceed the Maximum Special Tax Rates established through the Ordinances adopted by the City Council.
Section 5 The revenues from such special taxes shall be used for the services for which it was imposed, and for no other purpose, excepting the amount of collection costs imposed by the County to place the special taxes onto the County tax roll pursuant to Government Code Section 53978.
Section 6 The County Auditor of the County of Sacramento shall enter on the County Tax Roll opposite each eligible parcel of land the amount of such levy amounts submitted by Francisco & Associates, Inc, the Administrative Services Director’s designate. Such levies shall be collected at the same time and in the same manner as the County taxes are collected, pursuant to Government Code Section 53978.
Section 7 After collection by the County, the net amount of the levy shall be paid to the City Treasurer. The City Treasurer shall deposit all money representing special taxes collected by the County for the District to the credit of an account for the Rancho Cordova Special Police Tax.
Section 8 The adoption of this Resolution authorizes the District levy for the fiscal year commencing July 1, 2025, and ending June 30, 2026.
Section 9 Francisco & Associates, Inc. is hereby designated to file the levy with the County Auditor/Controller on behalf of the city. The City Clerk is directed to deliver a certified copy of this adopted Resolution to Francisco & Associates, Inc. within two weeks of adoption via either e-mail to [email protected] or US Mail to: 5927 Balfour Court, Suite 109, Carlsbad, CA. 92008 - Attn: Anthony Hernandez.
Section 10 The above recitals are all true and correct. The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the above City Council action.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 7th day of July 2025 by following vote:
AYES:
NOES:
ABSENT:
ITEM 9.9. ATTACHMENT 1 Resolution No. XX-2025 Page 3 of 3 ABSTAIN:
Siri Pulipati, Mayor
ATTEST:
Stacy Leitner, CMC
City Clerk
ITEM 9.9. ATTACHMENT 2
Exhibit A to the Resolution
Exhibit A
City of Rancho Cordova
Rancho Cordova Special Police Tax Area
Fiscal Year 2025/26 Special Tax Rates
BASE YEAR MAXIMUM SPECIAL TAX RATES
The following table lists the Rancho Cordova Special Police Tax Area’s (the “Area”) Base Maximum Special Tax Rates for each Zone. Upon the issuance of a building permit, each Area parcel shall be levied at its respective Base Maximum Special Tax Rate in the following fiscal year. Each year thereafter, the Maximum Special Tax Rate of each taxable parcel shall be increased using the annual percentage change in the area’s April Consumer Price Index.
Parcels within Zones 2A, 9, 10, 11, 12, 13, 14, 27, 28, 30, 31, 32, 33, 34, 35, 36 and 37 are no longer levied through the Special Police Tax Area as these services are being funded through other revenue sources.
Base Tax RateBase Tax RatePer Non-ResidentialPer Residential Unit /Acre / Non-ResidentialZoneResidential ParcelParcel1$250.00 / unitNot Applicable2$250.00 / unit$653.40 / acre3$250.00 / unitNot Applicable4$250.00 / parcel$250.00 / parcel5$250.00 / unit$653.40 / acre6$250.00 / unit$653.40 / acre7$250.00 / unitNot Applicable8$250.00 / unit$653.40 / acre15$250.00 / unit$653.40 / acre116$250.00 / unit$653.40 / acre17$250.00 / unit$653.40 / acre18$250.00 / unit$653.40 / acre19$250.00 / unit$653.40 / acre20$250.00 / unit$653.40 / acre21$250.00 / unit$653.40 / acre22$250.00 / unit$653.40 / acre23$250.00 / unit$653.40 / acre24$250.00 / unit$653.40 / acre25$250.00 / unit$653.40 / acre26$251.00 / unit$653.40 / acre29$450.00 / unit$1,000.00 / acre38$450.00 / unit$1,000.00 / acre39$250.00 / unitNot Applicable1 Industrial Parcels in Zone 15 are levied $1,000 per parcel and all other Non-Residential properties are to be levied the base rate of $653.40 per acre.
ITEM 9.9. ATTACHMENT 2
Exhibit A to the Resolution
FISCAL YEAR 2025/26 ESCALATION FACTORS
The Maximum Special Tax Rate of each taxable parcel shall be increased using the annual change in the San Francisco-Oakland-San Jose, CA Consumer Price Index (the “CPI”). The annual increase in the CPI from the previous year is 1.26976%.
The following table lists the Fiscal Year 2025/26 Escalation Factors to be applied to the above Base Year Maximum Special Tax Rates to determine the Fiscal Year 2025/26 Maximum Special Tax Rates. The Escalation Factors are calculated each year using the annual changes in the April CPI. The date of a parcel’s building permit establishes the base CPI. The base CPI and the most recent April CPI are used to determine the Escalation Factor to be applied to each taxable parcel. For example, the escalation factor for a parcel receiving a building permit on July 1, 2004, would be 1.756578 (355.707 divided by 202.50).
To determine the Maximum Special Tax Rates, each taxable parcel’s Base Year Maximum Special Tax Rate shall be multiplied by the applicable Escalation Factor. For example, a residential parcel in Zone 1 would have a base tax rate of $250 per unit; had this parcel received a building permit on July 1, 2004, its escalation factor would be
1.756578. Therefore, its Maximum Special Tax Rate would be $250.00 x 1.756578 or $439.14 per unit.
SPECIAL TAX RATES
Each taxable parcel shall be taxed at 100% of the Maximum Special Tax Rate.
Escalation FactorDate ofMonth and YearCPIto be AppliedBuilding Permitof CPI FactorFactor(1)to Base Rate(2)July 1, 2004 - June 30, 2005April 2005202.5001.756578July 1, 2005 - June 30, 2006April 2006208.9001.702762July 1, 2006 - June 30, 2007April 2007215.8421.647997July 1, 2007 - June 30, 2008April 2008222.0741.601750July 1, 2008 - June 30, 2009April 2009223.8541.589013July 1, 2009 - June 30, 2010April 2010227.6971.562194July 1, 2010 - June 30, 2011April 2011234.1211.519330July 1, 2011 - June 30, 2012April 2012238.9851.488407July 1, 2012 - June 30, 2013April 2013244.6751.453794July 1, 2013 - June 30, 2014April 2014251.4951.414370July 1, 2014 - June 30, 2015April 2015257.6221.380732July 1, 2015 - June 30, 2016April 2016264.5651.344498July 1, 2016 - June 30, 2017April 2017274.5891.295416July 1, 2017 - June 30, 2018April 2018283.4221.255044July 1, 2018 - June 30, 2019April 2019294.8011.206600July 1, 2019 - June 30, 2020April 2020298.0741.193351July 1, 2020 - June 30, 2021April 2021309.4191.149597July 1, 2021 - June 30, 2022April 2022324.8781.094894July 1, 2022 - June 30, 2023April 2023338.4961.050846July 1, 2023 - June 30, 2024April 2024351.2471.012698July 1, 2024 - June 30, 2025April 2025355.7071.0000001 April CPI-U (San Francisco-Oakland-San Jose, CA) Bureau of Labor Statistics.2 Escalation factors have been rounded for presentation purposes.
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.10.
DATE: July 7, 2025
TO: Honorable Mayor and Council Members
FROM: Maria Kniestedt, Communications and Public Affairs Director
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2025-62 WITH ART OF MARKETING DESIGN
STUDIOS, LLC, IN AN AMOUNT NOT TO EXCEED $150,000.00 PER YEAR BEGINNING ON JULY 1, 2025, THROUGH JUNE 30, 2028, FOR
DESIGN, PRINT, AND MAILING SERVICES
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would result in a contractual relationship with a term ending June 30, 2028.
BACKGROUND
Art of Marketing Design Studios, LLC, has over 30 years of experience providing award-winning design and printing services, and has been locally owned and operated in Rancho Cordova since 2006. They have provided the city with exemplary services since 2012, and the Communications Department recommends the continuation of that relationship.
Graphic Design, Hourly Rate $115.00: Services include, but are not limited to, brochures, postcards, flyers, advertisements, signs, and posters.
Printing Coordination: Art of Marketing will shop printing projects around and obtain a minimum of two quotes for each specific project to ensure the best value as directed by city staff on an as-needed basis. Preference is given to Rancho Cordova vendors, but Art of Marketing also has the capability to produce products from outside the local area when the project requires it. Printing coordination services include: Offset Printing (spot color and process color), Digital Printing (short run, variable data and print on demand), Large Format Printing (signs, posters, banners, tradeshow exhibits, etc.), and Ad Specialties (mugs, t-shirts, pens, etc.)
Photography Services, Hourly Rate $125.00: Art of Marketing will be directed by city staff on an as-needed basis to provide photography and post-production services for various needs, including portraits, events, scenery, community, and more.
City Council Staff Report - Page 2 of 2
Mailing/Shipping Coordination: Art of Marketing will shop mailing projects around and obtain a minimum of two quotes for each specific project to ensure the best value, as directed by city staff on an as needed basis. Art of Marketing researches and determines the best vendors for the project based off of the scope of work, timelines and overall value for the city. Preference is given to Rancho Cordova vendors, but Art of Marketing also has the capability to produce products from outside the local area when the project requires it.
FISCAL IMPACT AND FUNDING SOURCE
The Professional Services Agreement would be funded by the Communications Department budget with costs allocated to Professional Services - Consulting. The fiscal impact will be in an amount not to exceed $150,000.00 per year of the contract.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2025-62
ITEM 9.10. ATTACHMENT 1 Resolution No. XX-2025 Page 1 of 1
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA,
STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2025-62 WITH ART OF MARKETING DESIGN STUDIOS, LLC, IN AN AMOUNT NOT TO EXCEED $150,000 PER YEAR BEGINNING JULY 1, 2025, THROUGH JUNE 30, 2028, FOR
DESIGN, PRINT, AND MAILING SERVICES
WHEREAS, the City of Rancho Cordova wishes to contract with Art of Marketing Design Studio for consulting services from July 1, 2025, through June 30, 2028; and WHEREAS, the contract amount will not exceed $150,000.00 per year of the contract; and
WHEREAS, those services will exceed the maximum amount the City Manager has authorization to approve; and
WHEREAS, there are sufficient funds budgeted to cover the costs of the contract.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2025-62 with Art of Marketing Design Studios, LLC, in an amount not to exceed $150,000.00 per year beginning July 1, 2025, through June 30, 2028, in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 7th of July 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Siri Pulipati, Mayor
ATTEST:
Stacy Leitner, CMC
City Clerk
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Design Studio Page 1 of 9
SHORT FORM PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND
ART OF MARKETING DESIGN STUDIO
T
HIS AGREEMENT for consulting services is made by and between the City of Rancho Cordova, a California municipal corporation (“City”), and Art of Marketing Design Studio, a design, photography, and printing / mailing coordination firm (“Professional”) as of July 7, 2025.
S
ection 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Professional shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
S
ection 2. TERM. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2028. Professional shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 10. The time provided to Professional to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 11.
S
ection 3. STANDARD OF PERFORMANCE.
3 .1 Standard of Performance. Professional shall perform all services and prepare all work products required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Professional is engaged in the geographical area in which Professional practices its profession.
3.2 Assignment of Personnel. Professional shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Professional shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
S
ection 4. COMPENSATION. City hereby agrees to pay Professional a sum not to exceed $150,000.00 each calendar year, notwithstanding any contrary indications that may be contained in Professional’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Professional’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail.
P
rofessional and City acknowledge and agree that compensation paid by City to Professional under this Agreement is based upon Professional’s costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Professional. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Professional and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Design Studio Page 2 of 9
4.1 Invoices. Professional shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date, which describe the work performed by Professional. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Professional.
4.4 Reimbursable Expenses. Reimbursable expenses, if any, are set forth in Exhibit A, and shall not exceed zero dollars ($0). Expenses not listed in Exhibit A are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
4.5 Payment upon Termination. In the event that the City or Professional terminates this Agreement pursuant to Section 10, the City shall compensate the Professional for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Professional shall maintain adequate logs and timesheets in order to verify costs incurred to that date.
4.6 Authorization to Perform Services. The Professional is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
Section 5. FACILITIES AND EQUIPMENT. Except as set forth herein, Professional shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Professional only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Professional’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of the City.
In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
Section 6. INSURANCE REQUIREMENTS. Professional shall comply with the insurance requirements contained in Exhibit B and shall procure, at its own cost and expense all insurance coverages listed in Exhibit B before beginning any work under this Agreement.
Section 7. INDEMNIFICATION.
7.1 General Requirement. Professional shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Design Studio Page 3 of 9
extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Professional or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Professional shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Professional or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Professional to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Professional from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Professional acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
7.2 PERS Indemnification. In the event that Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
7.3 Design Professional. Notwithstanding Section 8.1 and 8.2, to the extent that the services under this Agreement include design professional services subject to California Civil Code Section 2782.8, as may be amended from time to time, Professional’s duty to indemnify shall only be to the maximum extent permitted by California Civil Code Section 2782.8.
Section 8. STATUS OF PROFESSIONAL.
8.1 Independent Contractor. At all times during the term of this Agreement, Professional shall be an independent contractor as defined in Labor Code Section 3353 and shall not be an employee of City. Nothing contained in this Agreement shall be construed to be inconsistent with the foregoing relationship or status. City shall have the right to control Professional only insofar as the results of Professional's services rendered pursuant to this Agreement; however, otherwise City shall not have the right to control the means by which Professional accomplishes services rendered pursuant to this Agreement. Professional shall have no power or authority by this Agreement to bind City in any respect. All employees and agents hired or retained by Professional are employees and agents of Professional and not of City. City shall not be obligated in any way to pay any wage claims or other claims made against Professional by any such employees or agents, or any other person resulting from performance of this Agreement.
ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Design Studio Page 4 of 9
Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Professional shall not allow any employee to become eligible for a claim for PERS benefits.
8.2 Professional Not an Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
Section 9. LEGAL REQUIREMENTS.
9.1 Governing Law. The laws of the State of California shall govern this Agreement.
9.2 Compliance with Applicable Laws. Professional and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder. Professional’s failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.
9.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Professional and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
9.4 Licenses and Permits. Professional represents and warrants to City that Professional and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Professional represents and warrants to City that Professional and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Professional and any subcontractors shall obtain and maintain a valid Business License from City during the term of this Agreement.
9.5 Nondiscrimination and Equal Opportunity. Professional shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Design Studio Page 5 of 9
in, recipient of, or applicant for any services or programs provided by Professional under this Agreement. Professional shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Professional thereby. Professional shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
Section 10. TERMINATION AND MODIFICATION.
10.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Professional. Professional may cancel this Agreement upon ninety (90) days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Professional shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Professional delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Professional or prepared by or for Professional or City in connection with this Agreement.
10.2. Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Section 2. Any such extension shall require a written amendment to this Agreement, as provided for herein. Professional understands and agrees that, if City grants such an extension, City shall have no obligation to provide Professional with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Professional for any otherwise reimbursable expenses incurred during the extension period.
10.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.
10.4 Assignment and Subcontracting. City and Professional recognize and agree that this Agreement contemplates personal performance by Professional and is based upon a determination of Professional’s unique personal competence, experience, and specialized personal knowledge. Professional may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Professional shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
10.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Professional shall survive the termination of this Agreement.
ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Design Studio Page 6 of 9
10.6 Options upon Breach by Professional. If Professional materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
10.6.1 Immediately terminate the Agreement;
10.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Professional pursuant to this Agreement;
10.6.3 Retain a different Professional to complete the work described in Exhibit A not finished by Professional; or
10.6.4 Charge Professional the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Professional pursuant to Section 4 if Professional had completed the work.
Section 11. KEEPING AND STATUS OF RECORDS.
11.1 Records Created as Part of Professional’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Professional prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Professional hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Professional agree that, until final approval by City, all data, plans, specifications, reports, and other documents are confidential and will not be released to third parties without prior written consent of both parties.
11.2 Professional’s Books and Records. Professional shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Professional pursuant to this Agreement.
11.3 Inspection and Audit of Records. Any records or documents that Section 11.2 of this Agreement requires Professional to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City.
Section 12 MISCELLANEOUS PROVISIONS.
ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Design Studio Page 7 of 9
12.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
12.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sacramento or in the United States District Court for the Eastern District of California.
12.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
12.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
12.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.
12.6 Conflict of Interest. Professional may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Professional in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Professional shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
Professional hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Professional was an employee, agent, appointee, or official of the City in the previous twelve months, Professional warrants that it did not participate in any manner in the forming of this Agreement. Professional understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Professional will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Professional will be required to reimburse City for any sums paid to the Professional. Professional understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code §1090 and, if applicable, will be disqualified from holding public office in the State of California.
ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Design Studio Page 8 of 9
12.7 Solicitation. Professional agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
12.8 Contract Administration. This Agreement shall be administered by Maria Chacon Kniestedt ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
12.9 Notices. Any written notice to Professional shall be sent to:
Doug Rietz
Art of Marketing Design Studio
4372 Birchy Way
Rancho Cordova, CA 95655
[email protected]
Any written notice to City shall be sent to:
Maria Chacon Kniestedt
City of Rancho Cordova
2729 Prospect Park Drive
Rancho Cordova, CA 95670
12.10 Professional Seal. Where applicable in the determination of the contract administrator or when required by law, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation.
12.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, and the insurance requirements attached hereto and incorporated herein as Exhibit B represents the entire and integrated agreement between City and Professional and supersedes all prior negotiations, representations, or agreements, either written or oral.
12.12 IRS Form W-9. Professional shall complete and submit Internal Revenue Service Form W9 to City before execution of this Agreement. City’s Finance Director shall have authority to waive this requirement.
ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Design Studio Page 9 of 9
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first set forth above, which date shall be considered by the Parties to be the effective date of this Agreement.
CITY OF RANCHO CORDOVA PROFESSIONAL
____________________________ ______________________________ Micah Runner, City Manager Doug Rietz, President
Date: ____________________ Date: ____________________
Attest:
____________________________
Stacy Leitner, City Clerk
Date: ____________________
Approved as to Form:
____________________________
Adam Lindgren, City Attorney
Date: ____________________
ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Studio Exhibit B Page 1 of 7
EXHIBIT A
SCOPE OF SERVICES
ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Studio Exhibit B Page 2 of 7
.
ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Studio Exhibit B Page 3 of 7
EXHIBIT B
Insurance Requirements
Before beginning any work under this Agreement, Professional, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Professional and its agents, representatives, employees, and subcontractors. Professional shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Professional shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Professional's bid.
Professional shall not allow any subcontractor to commence work on any subcontract until Professional has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City.
Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Professional shall maintain all required insurance listed herein for the duration of this Agreement.
1. Workers’ Compensation. Professional shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Professional. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Professional may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Professional, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Professional does not have any employees.
2. Commercial General and Automobile Liability Insurance.
2.1 General requirements. Professional, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00). The commercial general liability and automobile ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Studio Exhibit B Page 4 of 7
liability insurance shall be per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a commercial general liability insurance or an automobile liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles.
2.2 Minimum scope of coverage. Commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.
2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Professional, including the insured’s general supervision of Professional; products and completed operations of Professional; premises owned, occupied, or used by Professional; and automobiles owned, leased, or used by the Professional. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.
d. Any failure of Professional to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Studio Exhibit B Page 5 of 7
requested, has been given to the City. Professional shall notify City within fourteen (14) days of notification from Professional’s insurer if such coverage is suspended, voided or reduced in coverage or in limits.
3. Professional Liability Insurance. Professional, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions.
3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Professional must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Professional’s sole cost and expense, any extended reporting provisions of the policy, if the Professional cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.
4. All Policies Requirements.
4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.
4.2 Verification of coverage. Prior to beginning any work under this Agreement, Professional shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Studio Exhibit B Page 6 of 7
endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
4.3 Subcontractors. Professional shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
4.4 Deductibles and Self-Insured Retentions. Professional shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Professional may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Professional procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
4.5 Waiver of Subrogation. Professional hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to e ffect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Professional, its employees, agents, and subcontractors.
4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Professional shall provide written notice to City at Professional’s earliest possible opportunity and in no case later than five (5) days after Professional is notified of the change in coverage.
5. Remedies. In addition to any other remedies City may have if Professional fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Professional’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
ITEM 9.10.
ATTACHMENT 2
CONTRACT 2025-62
Revised 10-31-2023
Short Form Professional Services Agreement between 07/07/2025 City of Rancho Cordova and Art of Marketing Studio Exhibit B Page 7 of 7
Order Professional to stop work under this Agreement or withhold any payment that becomes due to Professional hereunder, or both stop work and withhold any payment, until Professional demonstrates compliance with the requirements hereof; and/or
Terminate this Agreement.
ITEM 9.10.
ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.11.
DATE: July 7, 2025
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Maria Lopez, Public Works Division Manager
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2023-63-1 WITH BEAR ELECTRICAL
SOLUTIONS, LLC TO EXTEND THE CONTRACT TERM FROM JUNE
30, 2026 TO JUNE 30, 2028, WHICH WOULD RESULT IN AN
INCREASE TO THE CONTRACT AMOUNT FROM $612,550 TO AN
AMOUNT NOT TO EXCEED $1,478,550 FOR CONTINUED STREET
LIGHT MAINTENANCE AND REPAIR SERVICES
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would result in an extension with Bear Electrical Solutions to ensure uninterrupted service for maintaining and repairing street lighting, helping to keep city streets safely illuminated.
BACKGROUND
In June of 2023, the city entered into a contract (Contract No. 2023-63) with Bear Electrical Solutions, LLC to provide street light maintenance and repair services. This agreement includes routine work such as fixing outages, performing night inspections, responding to emergencies, and completing other necessary street light repairs. Having an on-call contract in place allows the city to respond quickly to issues, helping to keep streets safe and well-lit.
Since the contract started, the city has seen an increase in the need for street light pole maintenance and replacement. As a result, there is a need to increase the contract amount to ensure continued services for the remainder of the current twelve-month term. Additionally, staff is seeking approval of a two-year contract extension which would result in an additional increase to the contract amount. These changes would help ensure that street lighting remains functional and that repairs can be made promptly to support public safety.
The city would conduct a competitive request for bids and execute a new contract for the term beginning July 1, 2028.
City Council Staff Report - Page 2 of 2
FISCAL IMPACT AND FUNDING SOURCE
Funding for the contract amendment includes special districts and Measure A maintenance funds. There is no impact to the general fund.
ATTACHMENT(S)
1. Resolution
2. Contract No. 2023-63-1
ITEM 9.11. ATTACHMENT 1 Resolution No. XX-2025 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE
OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2023-63-1 WITH BEAR ELECTRICAL SOLUTIONS, LLC TO EXTEND THE CONTRACT TERM FROM JUNE 30, 2026, TO JUNE 30, 2028, WHICH WOULD RESULT IN AN INCREASE TO THE CONTRACT AMOUNT FROM $612,550 TO AN AMOUNT NOT TO EXCEED $1,478,550 FOR CONTINUED STREET LIGHT MAINTENANCE
AND REPAIR SERVICES
WHEREAS, the parties entered into a three-year General Services Agreement (“GSA”) dated July 1, 2023 (Contract 2023-63) in the amount of $612,550 to provide street light maintenance and repair services; and
WHEREAS, adoption of this Resolution will authorize the City Manager to execute Amendment No. 1 with Bear Electrical Solutions for continued maintenance services; and
WHEREAS, the amendment will extend the contract term through June 30, 2028, which results in an increase to the contract amount from $612,550 to an amount not to exceed $1,478,550; and
WHEREAS, the services will exceed the maximum amount the City Manager is authorized to approve; and
WHEREAS, funding for the contract amendment will be from special districts and Measure A maintenance funds and does not impact the city’s general fund; and WHEREAS, the city will conduct a competitive request for bids and execute a new contract for the term beginning July 1, 2028.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract Amendment No. 2023-63-1 with Bear Electrical Solutions to extend the contract term to June 30, 2028, and increase the contract amount from $612,550 to an amount not to exceed $1,478,550 for streetlight maintenance and repair services in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 7th day of July 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ITEM 9.11. ATTACHMENT 1 Resolution No. XX-2025 Page 2 of 2
Siri Pulipati, Mayor
ATTEST:
Stacy Leitner, CMC
City Clerk
CONTRACT NO. 2023-63-1
Updated 5/24/2022
Amendment to General Services Agreement between July 7, 2025 City of Rancho Cordova and Bear Electrical Solutions, LLC Page 1 of 2
FIRST AMENDMENT TO THE GENERAL SERVICES AGREEMENT
BETWEEN THE CITY OF RANCHO CORDOVA AND BEAR ELECTRICAL SOLUTIONS, LLC T
his First Amendment to the General Services Agreement (“Amendment”) is made by and between the City of Rancho Cordova (“City”) and Bear Electrical Solutions (“Contractor”) as of July 7, 2025. City and Contractor are hereinafter collectively referred to as the "Parties." RE
CITALS
W
HEREAS, the Parties entered into a General Services Agreement (“GSA”) dated July 1, 2023, for the purpose of providing street light maintenance and repair services; and W
HEREAS, this Amendment will extend the contract term from June 30, 2026 to June 30, 2028; and W
HEREAS, this Amendment will increase the contract amount from $ 612,550 to a not to exceed $1,478,550; and
W
HEREAS, the Parties agree that changes to the term and services provided for in the G SA are necessary in order for the City to continue receiving services by Contractor.
NO
W, THEREFORE, the Parties hereto agree as follows:
AG
REEMENT
1. T
he Parties agree to modify the end date of the G SA from June 30, 2026, to June 30, 2028. The first sentence of Section 2 of the GSA, “Term,” is amended to read as follows:
"
The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2028, unless the term of the Agreement is otherwise terminated at provided for in Section
13.”
2. S
ection 4 of the GSA, “Compensation of Contractor,” provides for the City to pay Contractor $612,550.
The Parties agree to amend Section 4 of the GSA in order to increase the compensation amount to pay Contractor for continued services. The firs t sentence of Section 4 of the GSA is amended to read as follows:
"T
he Contractor shall be paid $ 1,478,550 for performance of the Services pursuant to this Agreement.”
3. A
ll other terms and conditions in the G SA shall remain in ful l force and effect to the extent they are not in conflict with this Amendment.
4. T
he signatures of the Parties to this Amendment may be executed and acknowledged on separate pages or in counterparts which, when attached to this Amendment, shall constitute one complete Amendment.
ITEM 9.11.
ATTACHMENT 2
CONTRACT NO. 2023-63-1
Updated 5/24/2022
Amendment to General Services Agreement between July 7, 2025 City of Rancho Cordova and Bear Electrical Solutions, LLC Page 2 of 2 IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year first above written.
CITY OF RANCHO CORDOVA CONTRACTOR
____________________________ ______________________________ Micah Runner, City Manager Robert Asuncion, Vice President
Date:__________________ Date:__________________
Attest:
____________________________
Stacy Leitner, CMC, City Clerk
Date:__________________
Approved as to Form:
____________________________
Adam U. Lindgren, City Attorney
Date:__________________
ITEM 9.11.
ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 9.12.
DATE: July 7, 2025
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT NO. 2025-85 WITH SIERRA ASPHALT, INC. IN AN
AMOUNT NOT TO EXCEED $925,701, FOR ON-CALL PAVEMENT
MAINTENANCE SERVICES
RECOMMENDATION
Adopt the Resolution.
RESULT OF RECOMMENDED ACTION
Adoption of the Resolution would authorize the City Manager to execute Contract No. 2025-85 with Sierra Asphalt, Inc. to ensure services for routine maintenance on local streets such as filling potholes, base failure repairs, other pavement repairs, and a cape seal on Sunrise Boulevard from Kiefer Boulevard to Jackson Road.
BACKGROUND
City staff advertised for a new on-call pavement maintenance contract to perform ongoing street repairs. The work scope for this contract covers routine maintenance activities such as filling potholes, base failure repairs, and other pavement repairs. On-call contracts facilitate fast response times that keep city streets safe.
Bids for the project were solicited on the city’s website and on OpenGov.com on April 15, 2025.
Bids for the project were publicly opened on May 6, 2025. A total of three (3) bids were received. The lowest responsible and responsive bid was $925,701 from Sierra Asphalt, Inc.
The contract has one (1) bid alternate of $549,326 to perform a cape seal on Sunrise Boulevard from Kiefer Boulevard to Jackson Road and is included in the contract total. The costs associated with the bid alternate will be split with the County of Sacramento through a reimbursement agreement. The bid summary sheet is provided as Attachment 2.
FISCAL IMPACT AND FUNDING SOURCE
This Contract will be funded by special districts, Measure A maintenance funds and a County of Sacramento Reimbursement Agreement. There is no impact to the General Fund.
City Council Staff Report - Page 2 of 2
ATTACHMENT(S)
1. Resolution
2. Bid Summary Sheet
3. Contract No. 2025-85
ITEM 9.12. ATTACHMENT 1
Resolution No. XX-2025 Page 1 of 2
CITY OF RANCHO CORDOVA
RESOLUTION NO. XX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO TO EXECUTE CONTRACT NO. 2025-85 WITH SIERRA ASPHALT, INC. IN AN AMOUNT NOT TO EXCEED $925,701 FOR
ON-CALL PAVEMENT MAINTENANCE SERVICES
WHEREAS, the city solicited bids for on-call pavement maintenance services under the requirements of state law on April 15, 2025; and
WHEREAS, the lowest responsible bidder was Sierra Asphalt, Inc.; and WHEREAS, the new contract will include on-call services consisting of routine maintenance activities such as filling potholes, base failure repairs, and other roadway repairs.; and
WHEREAS, a cape seal on Sunrise Boulevard from Kiefer Boulevard to Jackson Road; and
WHEREAS, adoption of this Resolution will award Contract No. 2025-85 to Sierra Asphalt, Inc. in an amount not to exceed $925,701 for on-call pavement maintenance services; and
WHEREAS, the services will exceed the maximum amount the City Manager is authorized to approve; and
WHEREAS, funding for the contract will be from a combination of special district funds and Measure A. There is no impact to the city’s General Fund.
NOW, THEREFORE, BE IT HEREBY RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA does authorize the City Manager to execute Contract No. 2025-85 with Sierra Asphalt, Inc. in an amount not to exceed $925,701 for on-call pavement maintenance services in a form approved by the City Attorney.
PASSED AND ADOPTED by the City Council of the City of Rancho Cordova on the 7th day of July 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ITEM 9.12. ATTACHMENT 1
Resolution No. XX-2025 Page 2 of 2
Siri Pulipati, Mayor
ATTEST:
Stacy Leitner, CMC
City Clerk
Construction Contractor Base Bid Bid Alternate Grand Total Bid Schedule
Project Contact
Contractors License
DIR Registration
Firm Experience and
Qualifications
Employee/Staff Experience
and Qualifications
Operations Plan
Designation of
Subcontractors
Exceptions to Agreement
Bidder's Bond
Non-Collusion Affidavit
Signature Certification
Page
Certificate of Insurance
Submittal Confirmation
A B&M Civil LLC $396,950.00 $603,015.00 $999,965.00 X X X X X X X X X X X X X X B C
entr al Valley Engineering & Asphalt, Inc. $508,520.00 $506,249.00 $1,014,769. 00 X X X X X X X X X X X X X X C Sier ra Asphalt, Inc. $376,375.00 $549,326.00 $925,701.00 X X X X X X X X X X X X X X D
E
F
G
Att
endees: Victor Ramos, Senior Operations and Maintenance Technician Kristine Courdy, Senior Civil Engineer
Krystle Judish, Operations and Maintenance Technician
Victor Ramos, Senior Operations and Maintenance Technician Date City of Rancho Cordova On-Call Pavement Maintenance Services Bid Summary
May 6, 2025, 1:30 pm, Open Gov
5/12/2025
ITEM 9.12.
ATTACHMENT 2
CONSTRUCTION SERVICES AGREEMENT BETWEEN
THE CITY OF RANCHO CORDOVA AND SIERRA ASPHALT, INC.
FOR ON-CALL PAVEMENT MAINTENANCE SERVICES
THIS A
GREEMENT made and entered into between the City of Rancho Cordova (“City”) and Sierra Asphalt, Inc. (“Contractor”) as of July 1, 2025.
W I T N E S S E T
H:
WHEREAS, t
he City Council for the City heretofore caused plans and specifications for On-Call Pavement Maintenance Services (“Project”) to be prepared, and therefore did approve and adopt said plans and specifications; and
WHEREAS, t
he City Council for the City did cause to be published for the time and in the manner required by law, a notice inviting sealed bids for the performance of said work; and WHEREAS, t
he notice was published on April 15, 2025, on the City of Rancho Cordova website and on OpenGov.com (“Notice”); and
WHEREAS, t
he Contractor, in response to such Notice, submitted to the City Council for the City within the time specified in said Notice, and in the manner provided for therein, a sealed bid for the performance of the Project specified in said plans and specifications, which said bid and proposal, and other bids and proposals submitted in response to said Notice, the City Council opened and canvassed in the manner provided by law; and
WHEREAS, t
he Contractor was the lowest responsible bidder for the performance of said Project , and said City Council for the City as a result of the canvass of said bids, did determine and declare Contractor to be the lowest responsible bidder for said Project and award to a contract therefore.
NOW THERE
FORE, in consideration of the promises herein, it is mutually agreed between the parties hereto as follows:
Secti
on 1. CONTRACT DOCUMENTS. The following documents are by this reference incorporated in and made a part of this Agreement: The County of Sacramento, Standard Construction Specifications dated January 2016; the Special Provisions; the contract drawings, all addenda; the Notice to Contractors; the Proposal; all required bonds; and all supplemental Agreements covering alterations, amendments, or extensions to the contract. The documents which describe the work to be performed are sometimes collectively referred to herein as the Plans and Specifications.
Secti
on 2. Term. The term of this Agreement shall begin on July 1, 2025, and shall end on June 30, 2028.
Secti
on 3. SCOPE OF WORK. T he Contractor will furnish all labor, materials, services, transportation, appliances, and mechanical workmanship required for Contract No. 85-2025, as provided for and set forth in said P lans and Specifications, or in either of them, which said Plans and Specifications are hereby referred and by such reference incorporated herein and made a part of this Agreement. All of ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
the said work done under this Agreement shall be under the supervision of and performed to the satisfaction of the Public Works Director of the City of Rancho Cordova who shall have the right to reject any and all materials and supplies furnished by the Contractor which do not comply with the P lans and Specifications, together with the right to require the Contractor to replace any and all work furnished by the Contractor which shall not either in workmanship or material be in strict accordance with the Plans and Specifications.
Section 4
. COMPLETION. Said work shall be completed and ready for acceptance.
Section 5
. PAYMENT. Attached hereto as Exhibit “A” and by reference made a part hereof, is the bid and proposal of Contractor. Said bid and proposal will contain, as required by the terms of said specifications, the full and complete schedule of the different items with the lump sums or unit prices as so specified. The City agrees in consideration of the work to be performed for the Project herein and subject to the terms and conditions thereof, to pay Contractor all sums of money which may become due to Contractor in accordance with the terms of the aforesaid bid and proposal, and this Agreement, to wit: Nine Hundred Twenty -Five Thousand, Seven Hundred and One Dollars and Zero Cents ($925,701.00). Said sum shall be paid in accordance with Section 8 of the Standard Specifications. With respect to that portion of the above sum as is based upon the estimated quantities specified for the general scope of the work to be performed herein, actual payment will be based upon the quantities as measured upon completion. No payment made under this Agreement shall be construed to be an acceptance of defective work or improper materials.
Section 6
. PREVAILING WAGES. To the extent required by law, Contractor and all of the Contractor’s subcontractors shall comply with California Health and Safety Code Section 33422.1, and shall comply with California Labor Code Section 1770 et seq. and all regulations adopted pursuant thereto (referred to herein as, “ Prevailing Wage Laws ”), and be responsible for carrying out the requirements of such provisions. Pursuant to the provisions of Articles 1 and 2 of Chapter 1, Part 7, Division II, of the Labor Code of the State of California, not less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the Project contemplated under this Agreement shall be paid to all workers, laborers and mechanics employed in the execution of said Project by Contractor, or by any subcontractor doing or contracting to do any part of said Project. The appropriate determination of the Director of the California Department of Industrial Relations is filed with, and available for inspection at 2729 Prospect Park Drive, Rancho Cordova, CA 95670, the office of the Clerk of the City. Contractor shall post, at each job site, a copy of such prevailing rate of per diem wages as determined by the Director for the California Department of Industrial Relations. The Contractor shall, and hereby agrees to, unconditionally indemnify, reimburse, defend, protect and hold harmless the C ity and its elective and appointive boards, commissions, officers, agents, attorneys, consultants and employees, and all of their respective successors and assigns, from and against any and all claims, demands, suits and actions at law or in equity, and losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, and costs and damages of every kind, nature and description (including but not limited to attorneys’ fees and court costs; with counsel reasonably acceptable to the City), and administrative, enforcement or judicial proceedings, whether known or unknown, and which directly or indirectly, in whole or in part, are caused by, arise from, or relate to, or are alleged to be caused by, arise from, or relate to, the payment or requirement of payment of prevailing wages or the requirement of competitive bidding in the construction of the Project, the failure to comply with any state or federal labor laws, regulations or standards in connection with this Agreement, including but not limited to California Labor Code Section 1770 et seq. and the ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
Prevailing Wage Laws, or any act or omission of the City or the Contractor related to this Agreement with respect to the payment or requirement of payment of prevailing wages or the requirement of competitive bidding, whether or not any insurance policies shall have been determined to be applicable to any such claims, demands, suits, actions, losses, liabilities, expenses, penalties, fines, orders, judgments, injunctive or other relief, costs, damages, or administrative, enforcement or judicial proceedings. It is further agreed that the City does not, and shall not, waive any rights against the Contractor which they may have by reason of this indemnity and hold harmless agreement because of the acceptance by the City, or the deposit with the City by the Contractor, of any of the insurance policies described in this Agreement.
Section 7
. INSURANCE. The Contractor shall carry and maintain for the duration of the term of this Agreement, such public liability, property damage and contractual liability, auto, worker’s compensation and builders’ risk insurance as required by the specifications.
Section 8
. WORKERS’ COMPENSATION CERTIFICATION. By execution of this Agreement , the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Section 9
. PERFORMANCE AND PAYMENT BONDS . The Contractor shall, before beginning said work for the Project, file two (2) bonds with the City, each made payable to the City. These bonds shall be issued by a surety company authorized to do business in the State of California, and shall be maintained during the entire life of the Agreement at the expense of the Contractor. One bond shall be in the amount of one hundred percent (100%) of the Agreement and shall guarantee the faithful performance of the Agreement. The second bond shall be the payment bond required by California Civil Code Section 3247 et seq., and shall be in the amount of one hundred percent (100%) of the Agreement. Any alterations made in the specifications which are a part of this Agreement or in any provision of this Agreement shall not operate to release any surety from liability on any bond required hereunder and the consent to make such alterations is hereby given, and any surety on said bonds hereby waives the provisions of California Civil Code Sections 2819 and 2845.
Section 10.
INDEMNIFICATION.
10.1 Contr
actor’s Performance. Contractor shall indemnify, defend with counsel selected by the City, and hold harmless City, its officers, agents, employees and representatives from and against any and all claims, losses, liabilities or damages, demands and actions, including payment of reasonable attorney’s fees, arising out of or resulting from Services performed pursuant to this Agreement caused in whole or in part by any negligent or willful act or omission of Contractor, its officers, agents, employees, or anyone directly or indirectly acting on behalf of Contractor. The foregoing obligation of Contractor shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Contractor or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law.
It is understood that the duty of Contractor to indemnify and hold harmless includes the ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Contractor acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
10.2 PERS I
ndemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing Services under this Agreement is determined by a court of competent jurisdiction of the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any and all employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and any attorneys’ fees and costs incurred by the City to enforce this Section.
10.3 No Limi
tation of Liability for Indemnification. The indemnities set forth in this Section shall not be limited by the insurance requirements set forth in the Contract.
Section 1
1. Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement. Contractor shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Contractor thereby. Contractor shall include the provisions of this section in any subcontract approved by the City.
Section 1
2. AMENDMENTS. No modification or amendment of this Agreement is effective unless made in writing and signed by both the City and Contractor.
Section 1
3. ASSIGNMENT AND SUBCONTRACTING. Contractor shall not assign or transfer any interest in this Agreement without the prior written consent of the City.
Section 14
. MISCELLANEOUS PROVISIONS.
14.1 Successors.
This Agreement shall bind and inure to the heirs, devisees, assignees, and successors in interest of Contractor and to the successors in interest of Contractor in the same manner as if such parties had been expressly named herein. All times state d herein or in the contract documents are of the essence hereof. As used in this instrument the singular includes the plural, and the masculine includes the feminine and the neuter. This Agreement may create a possessory interest subject to property taxation, and Contractor may be subject to the payment of property taxes levied on such interest.
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
14.2 Contract Administration. This Agreement shall be administered by Operations & Maintenance Division Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
14.3 Notices. Any written notice to Contractor shall be sent to:
Tim Carver
Sierra Asphalt, Inc.
3755 Omec Circle Unit 2
Rancho Cordova, 95742
[email protected]
Any writt
en notice to City shall be sent to:
Victor Ramos
City of Rancho Cordova
Operations & Maintenance Division
3303 Luyung Drive
Rancho Cordova, CA 95742
14.4 IRS Form W-9. Contractor shall complete and submit Internal Revenue Service Form W-9 to the City before execution of this Agreement. The City’s Finance Director shall have authority to waive this requirement.
14.5 Governing La
w and Venue. The laws of the State of California shall govern this Agreement. Venue for any action regarding this Agreement shall be in the Superior Court of the County of Sacramento or in the United States District Court for the Eastern District of California.
14.6 Attorn
eys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
14.7 Severabil
ity. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
14.8 No Impl
ied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
14.9 Surviva
l. The obligations of this Agreement, which by their nature would continue beyond the term or expiration of this Agreement, including without limitation obligations regarding indemnification shall survive the term or expiration of this Agreement.
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
14.10 Entire Agreement. This Agreement, including the terms of payment attached hereto and incorporated herein as Exhibit A, and the Contract Documents as referenced above in Section 1, of this Agreement, represents the entire and integrated Agreement between City and Contractor and supersedes all prior negotiations, representations, and Agreements regarding the subject matter of this Agreement, either written or oral.
IN WITN
ESS WHEREOF , the City Council and Contractor have caused this Agreement to be executed as of the day and year first above written.
CITY OF RA
NCHO CORDOVA: CONTRACTOR:
Micah Runner, City Manager Tim Carver, Vice President
Date Date
Attest:
Stacy Leitner, CMC, City Clerk
Date
Approved as t
o Form:
Adam U. Lindgren, City Attorney
Date
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
Secti
on 2 - Scope of Services
2.1. WORK GUIDANCE
All work to be done by any Bidder selected to perform the work outlined in this RFB shall be guided by the:
• County o
f Sacramento, Municipal Services, Standard Construction Specifications https://saccountyspecs.saccounty.gov/Pages/default.aspx • Standard Sp
ecifications, State of California, California State Transportation Agency, Department of Transportation
https://dot.ca.gov/-/media/dot-media/programs/design/documents/2023_stdspecs-a11y.pdf and this RF
B, herein referred to as Additional Special Provisions.
2.2. DESCRIPTION OF WORK EXPECTATIONS
All Bidders accept and confirm by submission of a signed bid in response to this RFB, that work to be performed by the selected Contractor is comprised of general street maintenance including pavement base repair, grind and replace pavement, AC overlays, leveling courses, crack seals, pothole and spot patching, slurry seals, and temporary installation of trench plates within areas owned by the City, as further designated in this RFB.
The Bid Alte
rnate consists of a Cape Seal on Sunrise Boulevard from Kiefer Boulevard to Jackson Road.
The City
requires the selected Bidder to meet the following minimum standards:
Workmanshi
p: All materials and workmanship shall be of a quality that is equal or superior to any similar work considered by pavement maintenance contractors to be best practice. All work completed by the selected Contractor shall be subject to inspection prior to payment being authorized. All work shall be conducted in a manner that least interferes with operation and public usage of the streets and sidewalks.
Safety:
All services, supplies and equipment must comply with the California Safety Division of Industrial Safety Orders and O.S.H.A. The Contractor shall plan and conduct the work in a manner that will safeguard all persons from injury and shall take all precau tions required by applicable regulations of the State Department of Industrial Regulations. The Contractor’s employees shall wear O.S.H.A. approved safety vests at all times during contract work, noncompliance may result in work stoppage by the Contract Manager, or their designee.
Hazards a
nd Vandalism: Any hazards or acts of vandalism shall be reported immediately to the Contract Manager, or their designee and then followed up in writing. Hazards shall be remedied by the Contractor after approval is obtained from the Contract Manager, or their designee. Hazards which create life -threatening situations or potential for bodily harm shall be remedied immediately by the Contractor.
Equipment: T
he selected Contractor must furnish all tools, and equipment needed to provide a high level of workmanship, to ensure continuous and safe operation, and complete work in accordance with the current standard specifications. The City may require demonstration of ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
equipment during selection process of this RFB, as outlined in Bidder Experience and Operations Plan.
2.3. COMMENCEMENT OF WORK
Bidders acknowledge that submittal of bids does not constitute any acceptance of work by the City. Additionally, the receipt of award of contract to any Bidder shall not constitute any authority to enter upon sites for work. Work shall commence only upon formal execution of a contract and work orders from the City.
The City s
eeks to make selection of a Contractor and execute a contract for On -Call Pavement Maintenance Services by July 1, 2025. Bidders acknowledge that they are prepared to execute a contract and begin prosecuting work within this time. Any Bidder un able to meet this timeframe shall not be considered for award.
2.4. BID ALTERNATE
The RFB does have a Bid Alternate as described in the Description of Work Expectations and quantities in the Bid Alternate Schedule. The contract will be awarded on the Base Bid and the Bid Alternate will only be awarded depending on the availability of funding.
2.5. TERM OF AGREEMENT
Any Contract resulting from a submitted Bid shall be a three (3) year contract starting from the time at which the contract is fully excuted.
If mutually
agreeable to both parties, any resultant contract may be extended for an additional two (2) years term.
Failure of t
he Contractor to diligently prosecute the work as defined herein will be considered as grounds for the termination of the contract.
Failure to p
rovide an adequate working force shall be considered as grounds for the termination of the contract.
If the Bid
Alternate is awarded the time for completion shall be fifteen days (15) WORKING DAYS for that work.
2.6. SUBCONTRACTORS
Bidders requiring the provision of additional services from subcontractors acknowledge that all proposed subcontractors shall adhere to the same standards of work as described in this RFB. Bidders further acknowledge that the selected Contractor shall be required to perform, with the Contractor’s own organization and employees, not less than fifty percent (50%) of the value of all work conducted under executed contract.
2.7. HOURLY LABOR RATES
The City will reimburse the Contractor for labor hours in the following four job categories. The number of hours shown in the Base Bid Schedule represent projected hours by job classification based upon historical level of effort and billings for similar services. Actual billings may vary.
Contract No. 2025-85
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
Superintendent: Responsible for supervision of all field and laboratory repair work. Acts as primary liaison with City staff, provides technical data and assistance, and assists the Contract Manager, or their designee with pavement maintenance. Superintendent guides an d assists Laborers and Operators in the performance of their duties with regards to all services performed under this contract.
Laborer: Primar
y duties include assistance with maintenance tasks and other non-technical duties as assigned by the Superintendent.
Equipmen
t Operator: Primary duties include operating heavy machinery as needed to complete the maintenance tasks and other duties as assigned by the Superintendent.
Truck Driv
er: Primary duties include operating machinery as needed to complete the maintenance tasks and other duties as assigned by the Superintendent.
Please provid
e hourly billing rates in the cost schedule for Regular Business Hours, Monday thru Friday, 8:00 A.M. to 5:00 P.M. and Non-Business Hours, nights and weekends.
Rates will rem
ain constant for the three (3) year term of the agreement. If both parties have agreed to extend the term of the agreement, the hourly billing rates for labor and equipment may be adjusted upon submittal of a written request by the Contractor. The written request is due to the City no later than April 1, for the term beginning July 1. The adjustments to labor and equipment rates shall be the percentage change in the Consumer Price Index (“CPI”) index for the prior preceding calendar year ending December 31st and the preceding calendar year ending December 31st. In no event shall the annual rate adjustment exceed 5%. CPI is Series ID: CUURX400SA0 (All Urban Consumers, All Items – West Size Class B/C) as published by the United States Department of Labor, Bureau of Labor Statistics.
The followin
g quantities are approximate only and are given for the purpose of comparing bids. The City does not expressly or by implication agree that the actual amount of work will correspond with quantities given herein but reserves the right to increas e and decrease the amount of any class or portion of the work as may be deemed necessary or advisable by the City. Payment will be based upon the actual quantities, unless otherwise specified.
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
RFP No. TBD
On-Call Pavement Maintenance Services
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
Request For Proposal - On-Call Pavement Maintenance Services
confirmation will be understood as certification by the Bidder that they have completely read and understand this Request For Bids in its entirety including any and all Addenda released prior to the time of submittal.
Confirmed
PRICE TABLES
BASE BID SCHEDULE
Mobilization shall be included in the prices paid for the various items of work, and no additional compensation shall be allowed, therefore.
Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 Superintendent - Projected Regular Business Hours for 3 years: Mon-Fri 8 A.M. to 5 P.M.
150 Hours $72.50 $10,875.00
2 Superintendent - Projected Non-Business Hours for 3 years: Nights and Weekends 20 Hours $72.50 $1,450.00 3 Laborer - Projected Regular Business Hours for 3 years: Mon-Fri 8 A.M. to 5 P.M. 600 Hours $140.00 $84,000.00 4 Laborer - Projected Non-Business Hours for 3 years: Nights and Weekends 60 Hours $165.00 $9,900.00 5 Equipment Operator - Projected Regular Business Hours for 3 years: Mon-Fri 8 A.M. to 5 P.M.
300 Hours $175.00 $52,500.00
6 Equipment Operator - Projected Non-Business Hours for 3 years: Nights and Weekends
20 Hours $200.00 $4,000.00
7 Truck Driver - Projected Regular Business Hours for 3 years: Mon-Fri 8 A.M. to 5 P.M.
200 Hours $75.00 $15,000.00
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
RFP No. TBD
On-Call Pavement Maintenance Services
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
Request For Proposal - On-Call Pavement Maintenance Services
Line Item Description Quantity Unit of
Measure
Unit Cost Total
8 Truck Driver - Projected Non-Business Hours for 3 years: Nights and Weekends 20 Hours $85.00 $1,700.00 9 Paving Machine 250 Hours $75.00 $18,750.00
10 Steel Drum Roller 250 Hours $65.00 $16,250.00
11 Skip Loader 150 Hours $35.00 $5,250.00
12 Cold Planning Machine 150 Hours $275.00 $41,250.00
13 Skid Steer 150 Hours $75.00 $11,250.00
14 Pick Up Truck 600 Hours $45.00 $27,000.00
15 10 Yard Dump Truck 150 Hours $125.00 $18,750.00
16 Emulsion Sprayer 200 Hours $10.00 $2,000.00
17 Arrow Board 300 Hours $10.00 $3,000.00
18 Trench Plate 5 Hours $10.00 $50.00
19 Asphalt Concrete (AC) 300 Tons $87.00 $26,100.00
20 Aggregate Base (AB) 150 Tons $22.00 $3,300.00
21 Crack Seal 24,000 LF $1.00 $24,000.00
TOTAL $376,375.00
BID ALTERNATE SCHEDULE - BID ALTERNATE
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
RFP No. TBD
On-Call Pavement Maintenance Services
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
Request For Proposal - On-Call Pavement Maintenance Services
The following bid items are included in the Bid Alternate. The contract will be awarded on the Base Bid and the Bid Alternate will only be awarded depending on the availability of funding.
Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 Mobilization - Bid Alternate 1 LS $55,000.00 $55,000.00 2 Traffic Control - Bid Alternate 1 LS $47,000.00 $47,000.00 3 Pavement Surface Preparation - Bid Alternate 3 Lane Miles $24,000.00 $72,000.00 4 Cape Seal - Bid Alternate 315,000 SQFT $1.08 $340,200.00 5 Thermoplastic Traffic Stripe - Detail 6 - Bid Alternate 5,280 LF $1.65 $8,712.00 6 Thermoplastic Traffic Stripe - Detail 12 - Bid Alternate 430 LF $5.50 $2,365.00 7 Thermoplastic Traffic Stripe - Detail 22 - Bid Alternate 2,000 LF $1.75 $3,500.00 8 Thermoplastic Traffic Stripe - Detail 38 - Bid Alternate 900 LF $2.25 $2,025.00 9 Thermoplastic Traffic Stripe - Detail 39 - Bid Alternate 14,500 LF $1.10 $15,950.00 10 Thermoplastic Pavement Markings - Bid Alternate 780 SQFT $3.30 $2,574.00 TOTAL $549,326.00
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
RFP No. TBD
On-Call Pavement Maintenance Services
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
Request For Proposal - On-Call Pavement Maintenance Services
ADDENDA CONFIRMATION
No addenda issued
QUESTIONNAIRE
1. Contractor's License Certification*
Pass
Any person or entity submitting a bid on this project to engage in the business or act in the capacity of a Contractor shall be licensed as a Contractor in accordance with the provisions of Division 3, Chapter 9 of the California Business and Professions Code. A bid submitted to the City by a Contractor who is not licensed as set forth above shall be considered non-responsive and shall be rejected by the City.
Before awarding the contract for this RFB, the City must verify that the Contractor was properly licensed when the Contractor submitted his/her bid for this RFB. In order for the City to verify the license status of a Contractor, the Contractor, at the time he/she submits his/her bid for this RFB, shall provide in writing to the City his/her Contractor's license number, name on the license, classification, and expiration date of the license.
No bids submitted to the City shall be invalidated by the failure of the Bidder to be licensed in accordance with the laws of this state. However, at the time the contract is awarded, the Contractor shall be properly licensed in accordance with the laws of this state. The first payment for work or material under any contract shall not be made unless and until the Registrar of Contractors verifies to the City that the records of the Contractors' State License Board indicate that the Contractor was properly licensed at the time the contract was awarded. Any Bidder or Contractor not so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the Contractors' State License Board. Failure of the Bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the Bidder.
CA A license 457414 exp. 5/31/26
Click to Verify Value will be copied to clipboard
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
RFP No. TBD
On-Call Pavement Maintenance Services
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
Request For Proposal - On-Call Pavement Maintenance Services
2. Department of Industrial Relations Contractors Registration* Pass
Any person or entity submitting a bid for this RFB to engage in the business or act in the capacity of a Contractor shall register as a Contractor in accordance with the provisions of the Department of Industrial Relations (DIR). A bid submitted to the City by a Contractor who is not registered as set forth above shall be considered non-responsive and shall be rejected by the City.
Before awarding the contract for this RFB, the City must verify that the Contractor was properly registered when the Contractor submitted his/her bid for this RFB. In order for the City to verify the registration status of a Contractor, the Contractor, at the time he/she submits his/her bid for this RFB, shall provide in writing to the City his/her Contractor's registration number, name on the registration, and expiration date of the registration.
No bid submitted to the City shall be invalidated by the failure of the Bidder to be registered in accordance with the laws of this state. However, at the time the contract is awarded, the Contractor shall be properly licensed in accordance with the laws of this state. Any Bidder or Contractor not so registered shall be subject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the DIR. Failure of the Bidder to obtain proper and adequate registration for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the Bidder. 1000001305 exp 6/30/25
Click to Verify Value will be copied to clipboard
3. Firm Experience and Qualifications*
Pass
Please download the below documents, complete, and upload.
Please provide a listing of similar contracts related to the On-Call Pavement Maintenance Services that are currently active or have been satisfactorily completed in the last five (5) years. Please provide a contact name for each of the contracts listed. • Firm_Experience_and_Qualifi...
Firm_Experience_and_Qualifications.pdf
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
RFP No. TBD
On-Call Pavement Maintenance Services
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
Request For Proposal - On-Call Pavement Maintenance Services
4. Employee/Staff Experience and Qualifications*
Pass
Please download the below documents, complete, and upload.
Bidder shall list the names and experience/qualifications of any employees who would be responsible for undertaking the Items detailed in the Scope of Services of this RFB, should a contract be provided. • Staff_Experience_and_Qualif...
Staff_Experience_and_Qualifications.pdf
5. Operations Plan Details*
Pass
Please download the below documents, complete, and upload.
Bidder shall detail an inventory of equipment, location of any equipment and materials storage facilities, customer service processes and call center location (if applicable).
• Operations_Plan_Details.docx
Operations_Plan_Details.pdf
6. Subcontractors?*
Pass
Will you be using subcontractors to perform any of the services within the Scope of Services noted in this RFB? Each Bidder shall set forth below the name and location of the place of business of each subcontractor who will perform work or labor or render service to the Contractor in or about the Services to be performed under these specifications in excess of one-half of one percent (0.5%) of the prime Contractor’s total bid or ten thousand dollars ($10,000.00), whichever is greater. The prime Contractor shall list the portion of the work which will be done by such Subcontractor.
If the Contractor fails to specify a subcontractor for any portion of the work to be performed under the Contract, the Contractor shall be deemed to have agreed to perform such portion itself, and the Contractor shall not be permitted to subcontract that portion of the Contract No. 2025-85
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
RFP No. TBD
On-Call Pavement Maintenance Services
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
Request For Proposal - On-Call Pavement Maintenance Services
work except under the conditions allowed by applicable law. Subcontractors shall provide all required licensing documentation to the prime Contractor.
Yes
DESIGNATION OF SUBCONTRACTORS*
Pass
Please download the below documents, complete, and upload. • Subcontractors.docx
Subcontractors.pdf
7. Exceptions to Agreement
Please download the below documents, complete, and upload.
NOTE: This portion of the Bid Submittal is not required. However, exceptions taken without providing the required information as part of your bid will not be considered.
• Exceptions_to_Agreement.docx
No response submitted
8. Bid Guarantee*
Pass
The City will require all bids to be accompanied by a Bid Guarantee in the form of a certified check, a cashier’s check, or a bidder's bond. The Bid Guarantee shall be executed by an admitted surety insurer in favor of the City of Rancho Cordova, the amount of which shall not be less than ten percent (10%) of the Bid Grand Total.
The bid bonds for the three acceptable lowest bids shall be retained until the City of Rancho Cordova has accepted the successful bid. All other bid bonds shall be returned to the Bidder ten (10) working days after the opening of the bids.
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
RFP No. TBD
On-Call Pavement Maintenance Services
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
Request For Proposal - On-Call Pavement Maintenance Services
Performance and Payment Bonds will be required for the execution of a contract with the selected Contractor.
Bid_Bond.pdf
9. Non-Collusion Declaration*
Pass
The Bidder declares:
NONCOLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY of RANCHO CORDOVA
DEPARTMENT OF PUBLIC WORKS.
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the Bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other proposer to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the Bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Note:The above Noncollusion Affidavit is part of the bid. Signing this bid on the signature portion thereof shall also constitute signature of this Noncollusion Affidavit.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
RFP No. TBD
On-Call Pavement Maintenance Services
[SIERRA ASPHALT, INC.] RESPONSE DOCUMENT REPORT
Request For Proposal - On-Call Pavement Maintenance Services
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on the date and time of submittal of this bid.
Confirmed
10. Signature Certification Page*
Pass
Please download the below documents, complete, and upload.
If Bidder or other interested person is a corporation, state legal name of corporation, also names of the president, secretary, treasurer, and manager thereof; if a co-partnership, state true name of firm, also names of all individual co-partners composing the firm; if Bidder or other interested person is an individual, state first and last names in full.
By my signature on this bid I certify, under the Penalty of Perjury, that the foregoing Non-Collusion Affidavit and Contractor’s License Certification along with all other statements in this bid are true and correct. • Signature_Certification_Pag...
Signature_Certificaton_Page.pdf
11. Certificate of Insurance*
Pass
The City will require all bids to be accompanied by a sample Certificate of Insurance meeting the City's requirements as detailed in Exhibit B of Attachment A - Construction Services Agreement.
E633750.pdf
City_of_Rancho_Cordova_Certificate.pdf
12. Bidder Confirmation*
Pass
By confirming here and submitting a bid, Bidder confirms their authority (and has uploaded necessary documentation proving such) to execute this bid in its entirety as submitted and enter into a contract on behalf of the Company Name stated in said bid. Such ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
FIRM EX
PERIENCE AND QUALIFICATIONS (Required submittal form)
The Bidder has been engaged in the contracting business, under the present business name for ____________ years. Experience in work of a nature similar to that covered in the bid extends over a period of ____________ years.
The Bidde
r, as a Contractor, has never failed to satisfactorily complete a contract awarded to it, except as follows:
Please pr
ovide written explanation on a separate sheet(s).
Please pro
vide a listing of similar contracts related to the On -Call Pavement Maintenance Services that are currently active or have been satisfactorily completed in the last five (5) years. Please provide a contact name for each of the contracts listed.
Contract
Year(s)
Type of Work
Performed
Annual Contract
Amount Client/Agency Name Contact Name /Title
Phone Number
48 48
N/A
6 Street
Maintenance
$169,850
City of
Rancho Cordova
Victor Ramos
916-851-8948
Contract No. 2025-85
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
EMPLOYEE
/STAFF EXPERIENCE AND QUALIFICATIONS (Required submittal form) Employee/Staff Name Title & Position Years w/ Firm Years Experience in Trade
Specialized
Certifications
Use additional sheets of paper as necessary for additional references or employees.
Tim Carver VP 20 20 CASp
Tom Carver VP 20 50+ Civil Eng.
Robert Razo Foreman 18 30+
David Villapando PM 4 25+
Clint Macial PM 4 15
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
OPERATI
ONS PLAN (Required submittal forms)
Equipment Inventory: Please provide a list of all equipment that will be utilized in the performance of this contract. Provide a separate sheet if necessary.
Quantity Name, Type, and Capacity Model Year and
Condition Fuel Type
Customer Service Call Center: Please list the address of the Customer Service center where calls will be received for this contract:
__________________
_____________________
Street address
__________________
_____________________
City, State, Zip Code
Will custo
mer service representatives be available during normal business hours to answer calls? Y / N (circle one)
Custom
er service call center number
Emerge
ncy Response Plan: Please describe the emergency response plan for this contract. The plan shall include who will be contacted, what number they will be contacted at, and where they will be responding from.
List the 24–h
our emergency number
2 Kenworth T880 Dump Trucks
2021 / Good
Diesel
4 Ford F550 Crew Trucks
10YD
2015 - 2023
Diesel
2 Carlson Pavers, 8TN 2018 - 2019 Diesel 4 Hamm Rollers - 3-6 TN 2014 - 2014
Good
Good
Diesel
Good
4 Case Skid Steers 2018 - 2021 Diesel Good
1 Skip Loader JD210
2018
Good
Diesel
3755 Omec Circle #2
Rancho Cordova, CA 95742
Yes
916-635-9898
Tim Carver - El Dorado Hills - 916-869-9857
Clint Macial - Rancho Cordova - 870-314-4205
Tom Carver - Rancho Murieta - 916-869-0749
916-869-9857
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
DESIGN
ATION OF SUBCONTRACTORS (Required submittal form)
In compliance with the provisions of Section 4100 -4114 of the Public Contracts Code of the State of California, and any amendments thereof, each Bidder shall set forth below the name and location of the place of business of each Subcontractor who will perform work or labor or render service to the Contractor in or about the Services to be performed under these specifications in excess of one- half of one percent (0.5%) of the prime Contractor’s total bid or ten thousand dollars ($10,000.00), whichever is greater. The prime Contractor shall list the portion of the work which will be done by such Subcontractor.
If the Co
ntractor fails to specify a S ubcontractor for any portion of the work to be performed under the contract, the Contractor shall be deemed to have agreed to perform such portion itself, and the Contractor shall not be permitted to subcontract that portion of the work except under the conditions allowed by applicable law. Subcontractors shall provide all required licensing documentation to the prime Contractor.
SUBCONTRACTOR
(Name & Location)
% OF
WORK
ESTIMATED ANNUAL DOLLAR
AMOUNT
WORK TO BE PERFORMED BY
SUBCONTRACTOR
American Pavement Systems
Modesto
$373,050
Cape Seal & Related
Traffic Control
Central Striping Service
Rancho Cordova
$42,210
Thermo Stipe & Related
Traffic Control
40%
5%
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
ABCDEFGHIJ
Dear Policyholder,
Thank you for choosing Federated Insurance to handle your insurance and risk management needs. The attached certificate document(s) have been issued or updated.
Please feel free to contact us with any additional changes, additions or deletions that may be needed by contacting the Federated Client Contact Center at:
E-mail: [email protected]
Phone: 1-888-333-4949
Fax: 507-446-4664
Thank you for your business!
Client Contact Center
Enclosed:
Certificate Document(s)
MISC-0829 (03-22)
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
5/6/2025
Leaders Choice Insurance Services Inc.
700 E Street
Sacramento CA 95814
866-211-2123
866-913-7036
[email protected]
License#: 0G80276
Rochdale Insurance Company
12491
SIERASP-01
Sierra Asphalt, Inc.
3755 Omec Circle #2
Rancho Cordova CA 95742
575302531
A
X
Y
JWC07 001402-01
5/1/2025
5/1/2026
1,000,000
1,000,000
1,000,000
Re: Various Locations
A waiver of subrogation applies on the Workers Comp per the attached form.
City of Rancho Cordova
3303 Luyung Dr
Rancho Cordova CA 95742
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
WORKERS COMPENSATION AND EMPLOYERS LI
ABILITY INSURANCE POLICY WC 04 03 06
(Ed. 04-84)
WC 04 03 06
(Ed. 04-84)
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 5/1/2025 12:01 AM Policy No. JWC07 001402-01 Endorsement No. 0 Insured Sierra Asphalt, Inc Premium $49,739
Insurance Company Rochdale Insurance Company Countersigned by
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 2.00 % of the California workers’ compensation premium otherwise due on such remuneration.
SCHEDULE
PERSON OR ORGANIZATION
Any Person or Organization for which the insured has agreed by written contract executed prior to loss to furnish this waiver.
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85
Section 5 - Special Provisions
5.1. PAYROLL RE CORDS
Attention is d irected t o Section 1 776 o f the Labor Code o f t he S tate of C alifornia. Regulations complementing said Section 1776 are located in Section 16000 and Sections 16400 through 16403 of Title 8, California Administrative Code. The C ontractor is re quired to comply with t he provisions of S ecti on 1776 of said Labor Code. The Contractor shall also be responsible for compliance by their subcontractors.
5.2. PRESERVATION O F PROPERTY
Attention i s d irected to Section 13 -1.01, " Preservation o f Property" of the S tandard C onstruction Specifications and these Special Provisions.
The Contractor shall take every precaution to protect all public and private property during the performance of this contract. Any damages caused by the Contractor’s personnel or equipment will promptly be repaired to the condition existing before the damage. If, in the opinion of the Contract Manager, or their designee, repair is not possible, the damaged facilities will be replaced in kind and size. All costs for such repairs or replacements shall be the sole responsibility of the Contractor. Damages to City facilities due to the Contractor’s lack of performance in accordance with these specifications are the Contractor’s responsibility.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various items of work and no additional compensation shall be allowed, therefore.
5.3. TRAF
FIC MAINTENANCE
Attention is directed to Section 7-1.04, "Public Safety", and Section 12, “Temporary Traffic Control,” of the Standard Specifications, the Uniform Manual of Traffic Control Devices (latest edition of the California Supplement), and these Special Provisions.
Typically, a minimum of one (1) traffic lane, (not less than 3.66 m (12 feet wide), per direction, shall be allowed for closure during construction activity, or as defined within the approved Traffic Control Plan (TCP). All other traffic lanes shall be open for public vehicular traffic at all times during non-constr uction
activity. No work that interferes with public traffic shall be performed between 3:30 P.M. and 8:30 A.M. except work required under Section 7-1.03, "Public Convenience", and Section 7-1.04, "Public Safety", of the Standard Specifications or by special approval of the Contract Manager, or their designee.
The full width o f the traveled w ay s hall be open f or use by p ublic t raffic on Saturdays, S undays and designated legal holidays and when maintenance operations are not actively in progress.
Prior to performing any work, under this contract the Contractor shall prepare and submit a TCP to the Contract
Manager, or their designee, for review. Note: To avoid delays, the Contractor is encouraged to submit in advance, several standard TCPs covering the most common maintenance situations anticipated, prior to the start of the contract period. All night work (if any) requires a MANDATORY TCP, for each occurrence.
If traffic controls are required for any operation under this contract to ensure the safety of workers and the public, a TCP must be submitted to the Contract Manager, or their designee, four (4) working days in advance of performing said operation. The Contractor must receive written approval from the Contract Manager, or their designee, prior to implementing any traffic controls and notify Police, and Fire at least Page | 14
ITEM 9.12.
ATTACHMENT 3
Contract No. 2025-85