Agenda packet — Redlands City Council, June 20, 2023 (part 3 of 5)

OFFICIAL BALLOT

SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS

COUNTY OF SAN BERNARDINO

STATE OF CALIFORNIA
June 20, 2023
To vote, mark a cross (+ or X) in the voting square after the word “YES” or after the word “NO”. All marks otherwise made are forbidden. All distinguishing marks are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Redlands and obtain another.

PROPOSITION A: Shall Proposition A
authorizing the annual levy of special taxes on
taxable property in the territory proposed to be
annexed (the “Property”) to Community
Facilities District No. 2004-1 of the City of
Redlands, County of San Bernardino, State of
California (the “Community Facilities
District”), to pay the costs of the maintenance of
infiltration trenches, infiltration basins, storm
drain facilities, landscaping, and street trees
within letter lot “A” and street right-of-way
adjacent to Tract Map No. 20065, and any other
public services authorized by the Mello-Roos
Community Facilities Act, in the area of the
Property and the Community Facilities District,
and to pay costs associated with the
determination of the amount of and the levy and
collection of the special taxes at the special tax
rates provided for Special Tax Rate Category
“G”, as set forth in Exhibit “B” to Resolution
No. 8468 and for Fiscal Year 2023-24, and each
Fiscal Year thereafter, assessed at the rate set
forth in Table 2 in Exhibit “B” to Resolution
No. 8468, subject to annual increases beginning
in Fiscal Year 2024-25 by the greater of 2% or
the percentage increase in the Consumer Price
Index as determined pursuant to the method of
apportioning such special taxes set forth in said
Exhibit “B” be approved?
YES
NO
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CERTIFICATION
I certify that I am the authorized representative of GS Redlands LLC, a California limited liability company, the owner of property to be annexed and included within the boundaries of Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California, (the “Owner”) and that I am authorized to vote the Official Ballot to which this certification is attached. I further certify that in voting said ballot it was my intent, as well as the intent of the Owner, to vote all votes to which the Owner is entitled on Proposition A set forth in said ballot as marked in the voting square opposite such proposition. I further certify that the Owner is the owner of approximately 7.77 acres of land proposed to be included within said community facilities district, and that in voting said ballot I intended to vote each vote to which such acreage would entitle the Owner in the manner marked on said ballot.

I certify that this certification was executed on ________________, 2023, at __________________________, California.

GS Redlands LLC, a California limited liability
company
______________________________________
By: Youngtae Choi
Its: President
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RESOLUTION NO. 8484

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

CALLING SPECIAL ELECTION AND SUBMITTING TO THE QUALIFIED

ELECTORS OF TERRITORY PROPOSED TO BE ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 2004-1 OF THE CITY OF REDLANDS THE QUESTION

OF LEVYING SPECIAL TAXES WITHIN THAT TERRITORY (ANNEXATION NO.25)
WHEREAS, the City Council (the "City Council") of the City of Redlands (the "City") has heretofore conducted proceedings for the establishment of and has established Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the "Community Facilities District"), and the Community Facilities District has been authorized to annually levy special taxes to pay the costs of certain services which are necessary to meet increased demands placed upon the City as a result of development; and WHEREAS, the City Council is authorized by Article 3.5 (commencing with Section 53339) of Chapter 2.5 of Part 1 of Division 2 of Title 5 of the California Government Code, commonly known as the "Mello-Roos Community Facilities Act of 1982," to annex territory to the Community Facilities District; and
WHEREAS, on May 16, 2023, the City Council adopted Resolution No. 8468, a resolution of intention to annex territory to the Community Facilities District pursuant to Section 53339.2 of the California Government Code, determining that the public convenience and necessity require that certain property, consisting of approximately 7.77 acres, be annexed to the Community Facilities District and containing all of the matters prescribed by Section 53339.3 of said Code, and fixing 6:00 p.m., or as soon thereafter as the matter may be heard, on June 20, 2023, in the meeting room of the City Council, or via teleconference as directed by the City due to COVID-19 social distancing guidelines as the time and place for a hearing upon said resolution; and
WHEREAS, pursuant to said resolution, the City Clerk has published and mailed notice of the time and place of said hearing as required by Section 53339.4 of said Code; and WHEREAS, on June 20, 2023, at the time and place of said hearing, the City Council afforded all interested persons for or against the annexation of said property to the Community Facilities District an opportunity to present testimony and to protest against the proposed annexation of said property to the Community Facilities District, and no protests, either oral or in writing, were received; and
WHEREAS, pursuant to Section 53339.7 of said Code, the City Council may now submit the question of levying a special tax within the territory proposed to be annexed to the Community Facilities District to the qualified electors within that territory; Redlands Regular Meeting of 06-20-2023 676 of 1523
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NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND
ORDERED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Findings. The City Council finds that: (i) the foregoing recitals are correct; (ii) less than 12 persons have been registered to vote within the territory proposed to be annexed to the Community Facilities District during the 90 days preceding the close of the public hearing held on June 20, 2023, and no persons are registered to vote therein; (iii) pursuant to Section 53326 of the California Government Code, as a result of the findings set forth in clause (ii) above, the vote in the special election called by this resolution shall be by the landowners of the territory proposed to be annexed to the Community Facilities District whose property would be subject to the special taxes if they were levied at the time of the election, and each landowner shall have one vote for each acre, or portion thereof, which he or she owns within said territory which would be subject to the proposed special taxes if they were levied at the time of the election; and (iv) pursuant to said Section 53326, the special election must be held at least 90 days, but not more than 180 days following the date of the adoption of this resolution, unless such time periods are waived with the unanimous waiver of the qualified electors. All of the qualified electors in the territory to be annexed waived the time limits and election formalities of the special election.

Section 2. Special Election. A special election is called for and shall be held on Tuesday, June 20, 2023, for the purpose of submitting to the qualified electors of the territory proposed to be annexed to the Community Facilities District the question of whether special taxes shall annually be levied within said territory to pay the costs of the maintenance of infiltration trenches, infiltration basins, storm drain facilities, landscaping, and street tees within letter lot “A” and street right-of-way adjacent to Tract Map No 20065 and any other public services authorized by the Act, in the area of the Property and the Community Facilities District, the costs associated with the determination of the amount of and levy and collection of special taxes which will be levied to provide the services, and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District pursuant to the Rates and Method of Apportionment of the Special Taxes, attached as Exhibit "B" to Resolution No. 8468.

Section 3. Ballot Proposition. The proposition to be submitted on June 20, 2023, to the qualified electors of the territory proposed to be annexed to the Community Facilities District shall be as follows:

PROPOSITION A: Shall Proposition A authorizing the annual levy of special taxes on taxable property in the territory proposed to be annexed to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California, to pay the costs of the maintenance of infiltration trenches, infiltration basins, storm drain facilities, landscaping, and street trees within letter lot “A” and street rightof-way adjacent to Tract Map No. 20065, and any other public services authorized by the Act, in the area of the Property and the Community Facilities District, and to pay costs associated with the determination of the amount of and the levy and collection of the special taxes at the special tax rates provided for Special Tax Rate Category “G”, as set forth in Exhibit “B” to Resolution No. 8468 for Fiscal Year 2023-24, and each Fiscal Redlands Regular Meeting of 06-20-2023 677 of 1523
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Year thereafter, assessed at the rate set forth in Table 2 in Exhibit “B” to Resolution No. 8468, subject to annual increases beginning in Fiscal Year 2024-25 by the greater of 2% or the percentage increase in the Consumer Price Index as determined pursuant to the method of apportioning such special taxes set forth in said Exhibit “B” be approved? Section 4. Conduct of Election. Except as otherwise provided in Section 5 hereof, said election shall be conducted by the City Clerk (the "City Clerk") pursuant to the provisions of the California Elections Code governing elections of cities, and the provisions of Division 4 (commencing with Section 4000) of said Code, insofar as they may be applicable.

Section 5. Election Procedures. The procedures to be followed in conducting said election shall be as follows:
(a) Pursuant to Section 53326 of the California Government Code, ballots for the election shall be distributed to the qualified electors by the City Clerk by mail with return postage prepaid.
(b) Pursuant to applicable sections of the aforementioned provisions of the California Elections Code governing the conduct of mail ballot elections, including in particular Division 4 (commencing with Section 4000) of said Code, the City Clerk shall mail or deliver to each qualified elector an official ballot in the form attached hereto as Exhibit "A," and shall also mail or deliver to all such qualified electors a ballot pamphlet and instructions to voter, including a sample ballot identical in form to the official ballot but identified as a sample ballot, a return identification envelope with prepaid postage thereon addressed to the City Clerk for the return of voted official ballots, and a copy of Resolution No. 8468. (c) The official ballot to be mailed by the City Clerk to each landowner-voter shall have printed or typed thereon the name of the landowner-voter and the number of votes to be voted by the landowner-voter and shall have appended to it a certification to be signed by the person voting the official ballot which shall certify that the person signing the certification is the person who voted the official ballot, and if the landowner-voter is other than a natural person, that he or she is an officer of or other person affiliated with the landowner-voter entitled to vote such official ballot, that he or she has been authorized to vote such official ballot on behalf of the landowner-voter, that in voting such official ballot it was his or her intent, as well as the intent of the landowner-voter, to vote all votes to which the landowner-voter is entitled based on its land ownership on the proposition set forth in the official ballot as marked thereon in the voting square opposite such proposition, and further certifying as to the acreage of the landownervoter's land ownership within the Community Facilities District. (d) The return identification envelope delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: the name of the landowner, the address of the landowner, a declaration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote the enclosed ballot and is the person whose name appears on the identification envelope, the printed name and signature of the voter, the address of the voter, the date of signing and place of execution of said Redlands Regular Meeting of 06-20-2023 678 of 1523
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declaration, and a notice that the envelope contains an official ballot and is to be opened only by the City Clerk.
(e) The information-to-voter form to be mailed by the City Clerk to the landowner-voters shall inform them that the official ballots shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted by five (5) o'clock p.m. on the date of the election.
(f) Upon receipt of the return identification envelopes which are returned prior to the voting deadline on the date of the election, the City Clerk shall canvass the votes cast in the election and shall file a statement with the City Council as to the results of such canvass and the election on the proposition set forth in the official ballot.

ADOPTED this 20th day of June, 2023.
________________________________________
Eddie Tejeda, Mayor
ATTEST:
_____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 679 of 1523
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EXHIBIT "A"

OFFICIAL BALLOT

SPECIAL ELECTION FOR
COMMUNITY FACILITIES DISTRICT NO. 2004-1

OF THE CITY OF REDLANDS

COUNTY OF SAN BERNARDINO

STATE OF CALIFORNIA
June 20, 2023
To vote, mark a cross (+ or X) in the voting square after the word "YES" or after the word "NO". All marks otherwise made are forbidden. All distinguishing marks are forbidden and make the ballot void.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Redlands and obtain another.

PROPOSITION A: Shall Proposition A
authorizing the annual levy of special taxes
on taxable property in the territory proposed
to be annexed to Community Facilities
District No. 2004-1 of the City of Redlands,
County of San Bernardino, State of
California, to pay the costs of the
maintenance of infiltration trenches,
infiltration basins, storm drain facilities,
landscaping, and street trees within letter lot
“A” and street right-of-way adjacent to
Tract Map No. 20065, and any other public
services authorized by the Act, in the area of
the Property and the Community Facilities
District, and to pay costs associated with the
determination of the amount of and the levy
and collection of the special taxes at the
special tax rates provided for Special Tax
Rate Category “G”, as set forth in Exhibit
“B” to Resolution No. 8468 for Fiscal Year
2023-24, and each Fiscal Year thereafter,
assessed at the rate set forth in Table 2 in
Exhibit “B” to Resolution No. 8468, subject
to annual increases beginning in Fiscal Year
2024-25 by the greater of 2% or the
percentage increase in the Consumer Price
Index as determined pursuant to the method
of apportioning such special taxes set forth
in said Exhibit “B” be approved?
YES
NO
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CERTIFICATION
I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing resolution was regularly adopted by the City Council of said City at a regular meeting of said Council duly held on the 20th day of June, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand this 20th day of June, 2023.
_______________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 681 of 1523
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

DECLARING THE RESULTS OF THE SPECIAL ELECTION FOR COMMUNITY FACILITIES DISTRICT NO. 2004-1 OF THE CITY OF REDLANDS ON THE

PROPOSITION OF THE ANNUAL LEVY OF SPECIAL TAXES WITHIN THE

TERRITORY PROPOSED TO BE ANNEXED TO SAID COMMUNITY FACILITIES

DISTRICT TO PAY THE COSTS OF THE CERTAIN SERVICES TO BE PROVIDED BY

THE COMMUNITY FACILITIES DISTRICT, DETERMINING THAT THE

TERRITORY PROPOSED TO BE ANNEXED IS ADDED TO AND PART OF SAID

COMMUNITY FACILITIES DISTRICT WITH FULL LEGAL EFFECT, AND

ORDERING THE RECORDING OF A MAP OF THE BOUNDARIES OF SAID

COMMUNITY FACILITIES DISTRICT INCLUDING THE TERRITORY ANNEXED THERETO (ANNEXATION NO.25)
WHEREAS, the City Council (the "City Council") of the City of Redlands (the "City") has heretofore conducted proceedings for the annexation of approximately 7.77 acres of land (the “Territory”) to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the "Community Facilities District"), including conducting a public hearing pursuant to Section 53339.5 of the Government Code; and WHEREAS, at the conclusion of said public hearing, the City Council adopted a resolution calling a special election for June 20, 2023 and submitting to the qualified electors of the territory to be annexed to the Community Facilities District the question of levying special taxes within that territory to pay the costs of the maintenance of infiltration trenches, infiltration basins, storm drain facilities, landscaping, and street trees within letter lot “A” and street right-of-way adjacent to Tract Map No. 20065, and any other public services authorized by the Act, in the area of the Territory and the Community Facilities District and the costs associated with the determination of the amount of and levy and collection of special taxes which will be levied to provide the services and costs otherwise incurred in order to carry out the authorized purposes of the Community Facilities District (the "Election Resolution"); and
WHEREAS, the City Council has received a statement from the City Clerk (the "City Clerk"), who pursuant to the Election Resolution was authorized to conduct such special election and act as the election official therefor, with respect to the canvass of the ballot returned in and the results of said special election, certifying that at least two-thirds of the votes cast upon the proposition submitted to the qualified electors in said special election were in favor of such proposition.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED
BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Findings. The City Council finds that: (i) there are no registered voters residing within the Territory at the time of the close of the public hearing on June 20, 2023, and pursuant to Section 53326 of the Government Code, the vote in said special election was, therefore, to be by the landowners owning land within the Territory, with each landowner having one vote for each acre or portion thereof of land that he or she owned within the Territory; (ii) pursuant to said Redlands Regular Meeting of 06-20-2023 682 of 1523
2 I:\cmo\Resolutions\8485_DECLARING_RESULTS_OF_ELECTION.doc Section 53326 and the Election Resolution, the City Clerk caused to be delivered an official ballot for the special election to the owner of the land within the Territory, with return postage prepaid; (iii) said special election has been properly conducted in accordance with all statutory requirements and the provisions of the Election Resolution; (iv) pursuant to said Section 53326, GS Redlands LLC, the owner of all the land within the Territory, was entitled to eight (8) votes; (v) said landowner returned its ballot to the City Clerk prior to the time set by the City Clerk for the close of the election on June 20, 2023; (vi) the ballot returned to the City Clerk by said landowner voted all votes of said landowner in favor of the proposition set forth therein; (vii) at least two-thirds of the votes cast in such special election on said proposition were in favor thereof, and pursuant to Sections 53328 and 53329 of the Government Code, said proposition carried; (viii) pursuant to Section 53339.8 of the Government Code, the City Council is authorized to determine that the Territory to be annexed has been added to and become a part of the Community Facilities District with full legal effect; and (ix) the City Council is also authorized, pursuant to said Section 53339.8, to annually levy special taxes within the Territory to pay the costs of the services to be provided by the Community Facilities District.

Section 2. Declaration of Results. At least two-thirds of the votes voted in the special election on the proposition of the annual levy of special taxes within the Territory to pay the costs of the services to be provided by the Community Facilities District were voted in favor thereof, and such proposition carried.

Section 3. Annexation. The Territory is annexed and added to and is a part of the Community Facilities District with full legal effect, and the City Council shall annually levy special taxes within the Territory at the rates specified in Resolution No. 8468 adopted by the City Council on May 16, 2023, to pay costs of certain services to be provided by the Community Facilities District. The boundaries of the Territory are shown on the map entitled, “Annexation Map No. 25, Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California,” which was recorded on ____________, 2023, in the office of the County Recorder of the County of San Bernardino as Document No. 2023-____________.

Section 4. Pursuant to Section 53339.8 of the Government Code and Section 3117.5 of the Streets and Highways Code, the City Clerk shall cause to be filed with the County Recorder of the County of San Bernardino an amendment of the notice of special tax lien and a map of the amended boundaries of the Community Facilities District including the Territory.

ADOPTED this 20th day of June, 2023.
________________________________________
Eddie Tejeda, Mayor
ATTEST:
_____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 683 of 1523
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AYES:

NOES:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand this 20th day of June, 2023. _______________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 684 of 1523
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NOTICE OF HEARING ON RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF REDLANDS DECLARING INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 2004-1 OF THE CITY OF REDLANDS (ANNEXATION NO. 25)
NOTICE IS HEREBY GIVEN that on May 16, 2023, the City Council of the City of Redlands adopted Resolution No. 8468, declaring the intention of the City Council to annex territory to Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California (the “Community Facilities District”), and fixing the time and place of a public hearing thereon for 6:00 p.m., or as soon thereafter as the matter may be heard, on June 20, 2023 in the Council Chambers at the City of Redlands Civic Center, 35 Cajon Street, Redlands, California, or via teleconference as directed by the City due to COVID-19 social distancing guidelines, at which time the City Council will hear the testimony of all interested persons for or against the annexation of said territory to the Community Facilities District or the levying of special taxes within such territory to pay the costs of providing certain services which are necessary to meet increased demands placed upon the City as a result of the development of said real property.

Resolution No. 8468 provides in summary as follows:

1. The City Council declared its intention to conduct proceedings for the annexation to the Community Facilities District of the territory described in Exhibit “A” to Resolution No. 8468. The City Council determined that the public convenience and necessity require that such territory be annexed to the Community Facilities District.

2. The territory which is included in the Community Facilities District is described on the map of the Community Facilities District recorded on May 18, 2004 in Book 76 of Maps of Assessment and Community Facilities Districts, page 94, and as Instrument No 2004- 0347327 in the official records of the County of San Bernardino. The territory proposed to be annexed to the Community Facilities District is described on the map thereof entitled “Annexation Map No. 25, Community Facilities District No. 2004-1 of the City of Redlands, County of San Bernardino, State of California,” which is on file with the City Clerk of the City of Redlands.

3. The types of public services to be provided within the Community Facilities District are as follows:

The services to be provided and financed by the Community Facilities District are the maintenance of infiltration trenches, infiltration basins, storm drain facilities, landscaping, and street trees within letter lot “A” and street right-of-way adjacent to Tract Map No. 20065, and any other public services authorized by the Act, in the area of the Property and the Community Facilities District. The Community Facilities District shall also finance costs associated with the determination of the amount of and the levy and collection of special taxes which are levied to provide such services and costs otherwise incurred in order to carry out its authorized purposes. The services described above shall be provided, as needed, throughout the Community Facilities District and the territory proposed to be annexed thereto for the benefit of all owners of property and residents of the Community Facilities District and the territory proposed to be annexed thereto. All owners of taxable parcels of property within the Community Facilities District and the territory proposed to be annexed thereto shall pay special taxes to Redlands Regular Meeting of 06-20-2023 685 of 1523
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finance the annual cost of providing such services. The services to be provided and financed by the Community Facilities District, are necessary to meet increased demands placed upon the City as a result of development occurring within the Community Facilities District and the territory to be annexed thereto.

4. Special taxes sufficient to pay the costs of the services described in Section 3 above and the annual administrative expenses of the City and the Community Facilities District in determining, apportioning, levying and collecting such special taxes, shall be annually levied within the territory proposed to be annexed to the Community Facilities District. The special taxes shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale, and lien priority in case of delinquency as is provided for ad valorem taxes. The rates and method of apportionment of said special taxes shall be as set forth in Exhibit “B” to Resolution No. 8468.

The property within the territory proposed to be annexed shall be assigned at the rate set forth for Special Tax Rate Category G as set forth in said Exhibit “B”, and for Fiscal Year 2023-24, and each Fiscal Year thereafter, assessed at the rate set forth in Table 2 in said Exhibit “B”, subject to annual increases beginning in Fiscal Year 2024-25 by the greater of 2% or the percentage increase in the Consumer Price Index as determined pursuant to the method of apportioning such special taxes set forth in said Exhibit “B”.

The maximum amounts of special taxes which may be annually levied are as follows:

ASSIGNMENT TO LAND USE CATEGORY
Parcels of Taxable Property in a Development shall be assigned to the appropriate Land Use Category contained in Table 1. Such Parcels shall also be assigned to the appropriate Special Tax Rate Category contained in Table 2, based on the estimated cost for providing the Additional Maintenance, if any, to the Development. The Special Tax shall be levied upon and collected from each such Parcel for each Fiscal Year based on the Benefit Units which are assigned to the Parcel as a result of its assignment to the appropriate Land Use Category and Special Tax Rate Category, as provided in Sections C and D.

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TABLE 1
Land Use Category
Land Use Category Description Benefit Unit(s)
1 Single-family
Residential
One (1) / Residence
2 Commercial Five (5) / Acre
3 Industrial Two (2) / Acre
4 Multi-family
Residential
Six tenths (0.6) / Residential Unit
5 Religious Property Two (2) / Acre

MAXIMUM SPECIAL TAX RATES
The Maximum Special Tax Rate per Benefit Unit for each Parcel for each Fiscal Year shall be the total of the Base Rate Per Benefit Unit plus the Additional Maintenance Rate Per Benefit Unit for the Special Tax Rate Category to which the Parcel is assigned. For Fiscal Year 2004-05 the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit for each Special Tax Category shall be the amounts set forth in Table 2 for such Special Tax Rate Category. The Base Rates Per Benefit Unit and the Additional Maintenance Rates Per Benefit Unit for all Parcels in all Special Tax Rate Categories shall be increased by the percentage increase in the Consumer Price Index (All Items) for Los Angeles – Riverside – Orange County (1982-84 = 100) since the beginning of the preceding Fiscal Year, or by two percent (2%), whichever is greater, on July 1, 2005 for Fiscal Year 2005-06 and on each subsequent July 1 for the Fiscal Year then commencing.

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TABLE 2
Maximum Special Tax Rates
Maximum Rates Per Benefit Unit
Special Tax Additional
Rate Category Base Rate Maintenance Rate
A $250 $0
B $250 $100
C $250 $200
D $250 $300
E $250 $400
F $250 $500
G $250 $600
H $250 $700
I $250 $800
J $250 $900
K $250 $1,000
L $250 $1,100
M $250 $1,200
N $250 $1,300
O $250 $1,400
P $250 $1,500
Q $250 $1,600
R $250 $1,700
S $250 $1,800
T $250 $1,900
U $250 $2,000
V $250 $2,100
W $250 $2,200
X $250 $2,300
Y $250 $2,400
Z $250 $2,500
The Parcels which are to be included in the District at the time of its formation and which are identified in Table 3 shall be assigned to the Land Use Category and the Special Tax Rate Category specified in Table 3.

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TABLE 3
Assignment to Land Use Category
and Special Tax Rate Category
Land Use Special Tax Rate
Tract No. Category Category
16408 One (1) K

METHOD OF APPORTIONMENT AND LEVY OF ANNUAL SPECIAL TAX
For each Fiscal Year, commencing with Fiscal Year 2004-05, the Council shall (a) determine the cost of providing the Basic Maintenance in the District and the amount of the Base Rate Per Benefit Unit to be levied on Parcels of Taxable Property in the District to pay the cost of the Basic Maintenance; (b) determine the cost of providing the Additional Maintenance, if any, for each Special Tax Rate Category, as then applicable, and the amount of the Additional Maintenance Rate Per Benefit Unit, if any, to be levied on Parcels of Taxable Property in each Special Tax Rate Category to pay the cost the Additional Maintenance therefor; and (c) levy the Special Tax on all Parcels of Taxable Property in each Special Tax Rate Category, as then applicable. The amount of the Special Tax to be levied on any Parcel of Taxable Property in any Fiscal Year shall be determined by multiplying the Benefit Units for the Parcel, depending on the Land Use Category to which it is assigned, by the Base Rate Per Benefit Unit and the Additional Maintenance Rate Per Benefit Unit, if any, determined pursuant to clauses (a) and (b) above, for the Special Tax Rate Category to which the Parcel is assigned.

No Special Tax shall be levied on property which, at the time of adoption of the Resolution of Formation for the District, is Exempt Property.

5. A public hearing on the annexation of said territory to the Community Facilities District shall be held at 6:00 p.m., or as soon thereafter as the matter may be heard, on June 20, 2023, in the Council Chambers at the City of Redlands Civic Center, 35 Cajon Street, Redlands, California, or via teleconference as directed by the City due to COVID-19 social distancing guidelines.

6. The City Clerk shall publish a notice of the time and place of said hearing and shall also give notice of the time and place of said hearing by first-class mail to each registered voter and landowner within the territory proposed to be annexed to the Community Facilities District. Said notice shall be published at least seven (7) days and mailed at least 15 days before the date of the hearing.

7. The voting procedures to be followed in conducting the election on the proposition with respect to the levy of special taxes within the territory proposed to be annexed Redlands Regular Meeting of 06-20-2023 689 of 1523
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to the Community Facilities District to pay the costs of services to be financed by the community facilities district shall be as follows:
(a) If at the time of the close of the public or protest hearing at least 12 persons are registered to vote within the territory proposed to be annexed to the Community Facilities District, the election shall be conducted by the City Clerk, and shall be held on a date selected by the City Council, and the ballots for the election shall be distributed to the qualified electors of the territory proposed to be annexed to the Community Facilities District by mail with return postage prepaid and the election shall be conducted as a mail ballot election.
(b) If at the time of the close of the protest hearing, and for at least the preceding 90 days, less than 12 persons have been registered to vote within the territory proposed to be annexed to the Community Facilities District, and the vote is therefore to be by the landowners of that territory, with each landowner of record at the close of the protest hearing having one vote for each acre or portion of an acre of land that he or she owns, the election shall be conducted by the City Clerk as follows:
(1) The election shall be held on the earliest date following the conclusion of the protest hearing upon which it can be held which may be selected by the City Council, or such earlier date as the owners of land within the territory proposed to be annexed to the Community Facilities District and the City Clerk agree and concur is acceptable.
(2) The election may be held earlier than 90 days following the close of the protest hearing if the qualified electors of the territory proposed to be annexed to the Community Facilities District waive the time limits for conducting the election by unanimous written consent and the City Clerk concurs in such earlier election date as shall be consented to by the qualified electors. (3) Ballots for the election shall be distributed to the qualified electors by the City Clerk by mail with return postage prepaid.
(4) The City Clerk shall mail to each qualified elector an official ballot, and shall also mail to all such qualified electors other required election documents, including a return identification envelope with prepaid postage thereon addressed to the City Clerk for the return of voted official ballots. (5) The information-to-voter form to be mailed by the City Clerk to the landowner-voters shall inform them that the official ballots shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted by 5:00 o’clock p.m. on the date of the election.
(6) Upon receipt of the return identification envelopes which are returned prior to the voting deadline on the date of the election, the City Clerk Redlands Regular Meeting of 06-20-2023 690 of 1523
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shall canvass the votes cast in the election, and shall file a statement with the City Council at its next regular meeting regarding the results of such canvass and the election.

Resolution No. 8468 contains other provisions which are not summarized above.

A copy of Resolution No. 8468 may be reviewed or obtained at the office of the City Clerk of the City of Redlands located at 35 Cajon Street, Redlands, California.

NOTICE IS FURTHER GIVEN that at the time and place of said hearing, all persons interested for or against the annexation of said territory to the Community Facilities District or the levying of special taxes within such territory to pay the costs of providing certain services within the territory proposed to be annexed to the Community Facilities District will be heard. At the hearing, protests against the proposals described in Resolution No. 8468 may be made by any interested person. Any protests pertaining to the regularity or sufficiency of the proceedings shall be in writing and shall clearly set forth the irregularities or defects to which objection is made. All written protests shall be filed with the City Clerk prior to the time fixed for the hearing. The City Council may waive any irregularities in the form or content of any written protests and at the hearing may correct minor defects in the proceedings. Written protests may be withdrawn in writing at any time before the conclusion of the hearing.

If the owners of one-half or more of the area of land in the territory included in the existing district, or if the owners of one-half or more of the area of land in the territory proposed to be annexed to the Community Facilities District file written protests against the proposed annexation of such territory to the Community Facilities District, and protests are not withdrawn so as to reduce the protest to less than a majority, no further proceedings shall be undertaken for a period of one year from the date of decision of the City Council on the issues discussed at the hearing.

The hearing may be continued from time to time, but shall be completed within 30 days. At the conclusion of the hearing, the City Council may abandon the proceedings or may, after passing upon all protests, submit the question of levying the special tax within the area proposed to be annexed to the Community Facilities District to the qualified electors of the area proposed to be annexed.

DATED: May 16, 2023
/s/
Jeanne Donaldson, City Clerk
City of Redlands, County of San Bernardino
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CFD 2004-1 Annexations List
In August 2004 Council approved the establishment of community facilities district (CFD) No. 2004-1, for Tract No. 16408, the Centex tract located at the southwest corner of Fifth Avenue and Wabash Avenue in the City of Redlands. The CFD was developed to cover the ongoing cost of maintenance of street trees, citrus groves landscaping and other appurtenances located along Fifth Avenue and Wabash Avenue.

In May 2006 Council approved Annexation No. 1 (Tract No. 16287) to the CFD, located at Occidental Drive and Crystal Court for the maintenance of landscaping and water quality treatment devices in the open space lots. During this last year, Annexation No. 1 subdivided the properties on site from two lots to twelve lots.

Annexation No. 2 (Tentative Tract No. 16586), located north of I-10 and both sides of the proposed Wabash Street alignment has been on hold since October 2006.

In July 2006 Council approved Annexation No. 3 (Tentative Tract No. 17253) to the CFD, located at the southwest corner of Lugonia Avenue and Church Street for the maintenance of the landscape and the associated irrigation equipment on Lugonia Avenue parkway frontages. This project has not yet begun construction.

In October 2008 Council approved Annexation No. 4 (Parcel Map No. 17353) to the CFD, located at Ford Street and Interstate 10 for the maintenance of the landscape in the median island and the associated irrigation equipment.

In October 2008 Council approved Annexation No. 5 (Commission Review and Approval No. 826) to the CFD, located at California Street and Orange Tree Lane for the maintenance of the landscape in the median island and the associated irrigation equipment on California Street and the parkway frontages along both streets.

Annexation No. 6 (Tract No 14790-1), located adjacent to Sunset Hills Lane, west of Alessandro Road did not receive sufficient votes needed to annex into the CFD in June 2009.

Annexation No. 7 (Parcel 2 of Parcel Map No. 15573), located at the northeast corner of San Bernardino Avenue and Mountain View Avenue, has been on hold since February 2011.

In February 2011 Council approved Annexation No. 8 (Tract No. 16806) to the CFD, located at southeast corner of Pennsylvania Avenue and Texas Street for the maintenance of the landscape and the associated irrigation equipment on Pennsylvania Avenue and Texas Street parkway frontages. This project has not yet begun construction.

In November 2012 Council approved Annexation No. 9 (Parcel Map No, 18208) to the CFD located at the southeast corner of Redlands Boulevard and Nevada Street for the maintenance of landscaping and the associated irrigation equipment on Redlands Redlands Regular Meeting of 06-20-2023 708 of 1523
Boulevard and Nevada Street parkway frontages and the Redlands Boulevard raised center median.

Annexation No. 10 (Tract No. 18762-1), located at the northeast corner of Orange Street and Lugonia Avenue, has been completed since July 2016. Annexation No. 10 is dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexations are not being assessed.

In June 2014 Council approved Annexation No. 11 (Parcel Map No. 19371) to the CFD located at the northwest corner of Lugonia Avenue and Wabash Avenue for the maintenance of landscaping and the associated irrigation equipment on Lugonia Avenue and Wabash Avenue Street parkway frontages. Annexation No. 11 is dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexations are not being assessed.

In June 2014 Council approved Annexation No. 12 (Tract Map Nos. 16465 and 16627) to the CFD located at the southwest and southeast corners of Pioneer Avenue and Judson Street, respectively, for the maintenance of landscaping and the associated irrigation equipment on Pioneer Avenue and Judson Street parkway frontages, maintenance of landscaping and water quality treatment devices in the open space lots, and for the maintenance of landscaping and the associated irrigation equipment on the common area lots. Annexation No. 12a (Tract No. 16465) is nearly complete. A 50% assessment is being proposed to establish a reserve fund. Annexation No. 12b was completed in July 2016 and is being assessed. Annexation No. 12c (Tract Map Nos. 18979 and 19975) located east of Tract Map No. 16627 and between Pioneer Avenue and Pennsylvania Avenue was approved by City Council in June 2016. A 50% assessment is being proposed to establish a reserve fund. Annexation No. 12d (Tract Map No. 20079) was approved by Council in May 2018. A 50% assessment is being proposed to establish a reserve fund.

In June 2014 Council approved Annexation No. 13 (Tract Map No. 18882) to the CFD located at the southwest corner of San Bernardino Avenue and Dearborn Street, respectively, for the maintenance of landscaping and the associated irrigation equipment on San Bernardino Avenue and Dearborn Street parkway frontages and for the maintenance of landscaping and the associated irrigation equipment on the common area lots with the exception of Lot B. Annexation No. 13 is dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexation is not being assessed.

In September 2015 Council approved Annexation No. 14 (Parcel Map No. 19496) to the CFD located at the northeast corner of California Street and Lugonia Avenue for the maintenance of landscaping and associated irrigation equipment on the California Street center median. The maintenance of landscaping and associated irrigation equipment on California Street and Lugonia Avenue parkway frontages will be maintained by the property owner and will not be assessed.

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In December 2017 Council approved Annexation No. 15 (Parcel Map No. 18535-1) to the CFD located at the northwest corner of Eureka Street and Stuart Avenue for the maintenance of street trees, landscaping and irrigation in the rights-of-way and landscape maintenance along the property frontage. Annexation No. 15 will be dormant because the property owners have agreed to be responsible for all landscaping and irrigation efforts themselves; therefore the annexation is not being assessed.

In April 2017 Council approved Annexation No, 16 (Tract Map No. 18988) to the CFD located on the north side of Pioneer Avenue, east of Texas Street for the maintenance of parks, slopes, parkways, median, open space, shade and seating structures, and monuments within and adjacent to said tract.

In July 2017 Council approved Annexation No. 17 (Tract Map No. 17022) to the CFD located at the northeast corner of Pioneer Avenue and Texas Street for the maintenance of slopes, parkways, open space and citrus trees within and adjacent to the tract. This project has not yet begun construction.

In May 2018 Council approved Annexation No. 18 (Parcel Map No. 19465) to the CFD located at the southeast corner of Alabama Street and Park Avenue for the maintenance of street trees, landscaping and irrigation in the rights-of-way and landscape maintenance easement along the property frontage within and in the parcel map. The maintenance of landscaping and associated irrigation equipment on Alabama Street and Park Avenue parkway frontages and landscape maintenance easement will be maintained by the property owner and will not be assessed.

In January 2020 Council approved Annexation No. 19 (Tract Map No.19942) to the CFD located at the northeast corner of Wabash Avenue and Sylvan Boulevard for the maintenance of parks, slopes, parkways, and open space within and adjacent to the tract.

In May 2019 Council approved Annexation No. 20 (Tract Map No. 19956) to the CFD located at the southeast corner of Wabash Avenue and Citrus Avenue for the maintenance of slopes, parkways, and open space within and adjacent to the tract.

In September 2019 City Council approved Annexation No. 21 (Tract Map No. 20126) to the CFD located on the north side of Lugonia Avenue, south of Pennsylvania Avenue, east of Judson Street for the maintenance of parks, slopes, parkways, open space, and citrus groves within and adjacent to the tract.

In September 2020 City Council approved Annexation No. 22 (Parcel Map No. 19981) to the CFD located at the northwest corner of Alabama Street and Park Avenue for the maintenance of parkways.

In April 2021 City Council approved Annexation No. 23 (Parcel Map No. 18536) to the CFD located at the southwest Corner of Stuart Avenue and Eureka Street for maintenance of parkways.

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In January 2021 City Council approved Annexation No. 24 (CUP No. 1129) to the CFD located at the southeast corner of Eureka Street and Stuart Avenue for the maintenance of parkways.

Annexation No. 25 (Tract Map No. 20065) located on the south side of East Highland Avenue and west of Redlands Street is anticipated to request Council action in early 2023.

In March 2022 City Council approved Annexation No. 26 (Tract Map No. 20257) to the CFD located at the northwest corner of San Bernardino Avenue and Texas Street for the maintenance of perimeter lettered lots, retention basins, and street trees.

In October 2022 City Council approved Annexation No. 27 (Planned Development No. 4) to the CFD located at the northeast corner of Mountain View Avenue and I-10 for maintenance of public trails and trail fences.

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City Council Meeting J. 3.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Public Hearing to consider Resolution No. 8437 and Resolution No. 8438
(Mayor to declare meeting open as a public hearing)
Resolution No. 8437- Confirming a diagram and assessment for the 2023-2024 Fiscal Year in connection with Landscape Maintenance District No. 1
a.

Resolution No. 8438 - Confirming a diagram and assessment for the 2023-2024 Fiscal Year in connection with Street Lighting District No. 1
b.
(Facilities and Community Services Assistant Director Crocker) PROCEDURE FOR PUBLIC HEARING:

1. Mayor declares the meeting open as a public hearing.

2. Mayor calls upon Department Director for report.

3. Mayor calls for questions/comments from members of the City Council.

Mayor calls for comments/questions/testimony from members of the public (3 minutes per speaker).

4. 5. Mayor calls upon City Clerk to note any written comments received.

6. Mayor closes the public hearing.

7. City Council considers the motion and votes.

MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8437 and Resolution No. 8438.

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RECOMMENDATION:

Staff recommends City Council adopt Resolution No. 8437 and Resolution No. 8438 approving the Engineer's Reports for Landscape Maintenance District No. 1 and Street Lighting District No. 1, and implementing the assessments for Fiscal Year 23/24.

DISCUSSION:

On July 7, 1987, City Council ordered the formation of Landscape Maintenance District No. 1 (LM District), which was established to ensure satisfactory levels of maintenance are provided. LM District assessments provide funding for labor, material, and equipment associated with landscape services provided by the City within the LM District. These services include turf and ground cover maintenance, irrigation, tree and bush trimming, and LM District management.

On September 19, 1989, City Council ordered the formation of Street Lighting District No. 1 (SL District), which was established to generate funding for electricity to power street lights, labor, material, and equipment to replace burned out or damaged street light bulbs, damaged street light poles, and provide SL District management.

On May 2, 2023, City Council approved Donald Young, One Stop Permit Center Manager, as the Assessment Engineer for both districts. As the Assessment Engineer, Mr. Young is responsible for the preparation of the Engineer’s Reports required to levy the annual assessment in accordance with the California Streets and Highways Code.

On June 6, 2023, City Council adopted Resolution No. 8435, preliminarily approving the Engineer's Reports for the LM District and SL District, and adopted Resolution No. 8436, setting June 20, 2023 as the Public Hearing date for consideration of levying FY 23/24 assessments in accordance with the Lighting and Landscaping Act of 1972.

The intent of tonight's Public Hearing is to receive testimony from the public on the proposed assessments for FY 23/24. Adoption of Resolution Nos. 8437 and 8438 approves the Engineer's Reports and the FY 23/24 assessments for both districts.

ALTERNATIVES:

City Council may deny the staff recommendation. However, the San Bernardino County Assessor will not levy the assessments on the property tax bills without adoption of these Resolutions.

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STRATEGIC PLAN:

N/A
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Assistant Director REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Donald Young, One Stop Permit Center Manager
Fiscal Impact
Fiscal Year: 23/24
Revenue Generating: Yes
Appropriation Required Y/N: No
Discussion:

The proposed FY 23/24 SL District and LM District assessments are anticipated to generate revenues of $25,465.25 and $28,784.34 respectively, which will supplement Facilities and Community Services Department costs to provide services within the districts.

Attachments
A. Resolution No 8437 - LMD Confirming Diagram 2023
B. Resolution No 8438- SLD Confirming Diagram 2023
C. LMD Engineer's Report
D. SLD Engineer's Report
Redlands Regular Meeting of 06-20-2023 714 of 1523
1 I:\cmo\Resolutions\8437_LMD_Confirming_Diagram_2023-24.docx - AE RESOLUTION NO. 8437

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS CONFIRMING A DIAGRAM AND ASSESSMENT FOR THE 2023-2024

FISCAL YEAR IN CONNECTION WITH LANDSCAPE MAINTENANCE
DISTRICT NO. 1 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND

HIGHWAYS CODE

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Pursuant to its adoption of a prior resolution, the City Council of the City of Redlands initiated proceedings and declared its intention to levy an assessment against the assessable lots and parcels of property within an existing assessment district designated “Landscape Maintenance District No 1” (the District) pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500) (the “Act”) for the fiscal year commencing July 1, 2023, and ending June 30, 2024, and ordered Donald Young, One Stop Permit Center Manager, to prepare and file a written report in accordance with Article 4 of Chapter 1 of the Act.

The City Council, by prior resolution, approved such Engineer’s Report.

Section 2. Following notice duly given in accordance with law, this City Council has held a full and fair public hearing regarding the Engineer’s Report and the levy and collection of the proposed assessment within the District for fiscal year 2023-2024 to pay for the costs and expenses of the improvements described in the Engineer’s Report pursuant to the terms and provisions of the Act. All interested persons were afforded the opportunity to hear, and be heard regarding, protests and objections to the levy and collection of the proposed assessment against lots or parcels of property within the District. The City Council considered all oral and written statements, protests and communications made or filed by interested persons.

Section 3. Based upon its review of the Engineer’s Report and other reports and information, this City Council hereby finds and determines that (i) the land within the District will be benefited by the improvements described in the Engineer’s Report (ii) the District includes all of the lands so benefited, and (iii) the net amount to be assessed upon the lands with the District for the 2023-2024 fiscal year in accordance with the Engineer’s Report is apportioned by a formula and method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. Any and all oral and written protests and objections are hereby overruled by the City Council.

Section 4. The City Council declares that the diagram and assessment in the Engineer’s Report are hereby confirmed as filed.

Section 5. The City Council hereby orders the improvements described in the Engineer’s Report to be made.

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2 I:\cmo\Resolutions\8437_LMD_Confirming_Diagram_2023-24.docx - AE Section 6. The assessment is in compliance with the provisions of the Act and the City Council has complied with all law pertaining to the levy of an annual assessment pursuant to the Act.

Section 7. The assessments to be levied and collected against the assessable lots and parcels of property within the District for fiscal year 2023-2024 are not proposed to increase from the assessment levied and collected for fiscal year 1997-1998.

Section 8. The assessment is levied without regard to property valuation.

Section 9. Public property owned by any public agency and in use in the performance of a public function which is included within the boundaries of the District shall not be subject to assessment to be made under these proceedings to pay for any of the costs and expenses of the improvements.

Section 10. The assessment is levied for the purpose of paying the costs and expenses of the improvements described in the Engineer’s Report for fiscal year 2023-2024.

Section 11. The improvements described in the Engineer’s Report shall be performed pursuant to law.

Section 12. The County Auditor of San Bernardino County shall enter on the County Assessment Roll opposite each lot or parcel of land the amount of the assessment and such assessments shall then be collected at the same time and in the same manner as the County taxes collected. After collection by the County, the net amount of the assessments shall be paid to the City Treasurer.

Section 13. The City Treasurer shall deposit all moneys representing assessments collected by the County to the credit of a special fund for Landscape Maintenance District No. 1.

Section 14. The adoption of this Resolution constitutes the levy of an assessment against the lots and parcels of land in the District for the fiscal year commencing July 1, 2023, and ending June 30, 2024.

Section 15. The City Clerk is hereby authorized and directed to file the diagram and assessment, or a certified copy of the diagram and assessment, with the County Auditor, together with a certified copy of this Resolution upon its adoption.

Section 16. A certified copy of the assessment and diagram shall be filed in the City’s Facilities and Community Services Department, with a duplicate copy on file in the office of the City Clerk and open for public inspection.

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3 I:\cmo\Resolutions\8437_LMD_Confirming_Diagram_2023-24.docx - AE ADOPTED, SIGNED AND APPROVED this 20th day of June, 2023.

________________________________
Eddie Tejeda, Mayor
ATTEST:
_______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 717 of 1523
4 I:\cmo\Resolutions\8437_LMD_Confirming_Diagram_2023-24.docx - AE I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certifies that the foregoing resolution was adopted by the City Council, at a regular meeting thereof, held on the 20th day of June, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 718 of 1523
1 I:\cmo\Resolutions\8438_SLD_Confirming_Diagram_2023-24.docx - AE RESOLUTION NO. 8438

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS CONFIRMING A DIAGRAM AND ASSESSMENT FOR THE 2023-2024 FISCAL

YEAR IN CONNECTION WITH STREET LIGHTING MAINTENANCE DISTRCT NO. 1 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Pursuant to its adoption of a prior resolution, the City Council of the City of Redlands initiated proceedings and declared its intention to levy an assessment against the assessable lots and parcels of property within an existing assessment district designated “Street Lighting Maintenance District No. 1” (the “District”) pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500) (the “Act”) for the fiscal year commencing July 1, 2023, and ending June 30, 2024, and ordered Donald Young, One Stop Permit Center Manager, to prepare and file a written report in accordance with Article 4 of Chapter 1 of the Act.

This City Council, also by adoption of a prior resolution, approved such Engineer’s Report.

Section 2. Following notice duly given in accordance with law, the City Council has held a full and fair public hearing regarding the Engineer’s Report and the levy and collection of the proposed assessment within the District for fiscal year 2023-2024 to pay for the costs and expenses of the improvements described in the Engineer’s Report pursuant to the terms and provisions of the Act. All interested persons were afforded the opportunity to hear, and be heard regarding, protests and objections to the levy and collection of the proposed assessment against lots or parcels of property within the District. The City Council considered all oral and written statements, protests and communications made or filed by interested persons.

Section 3. Based upon its review of the Engineer’s Report and other reports and information, this City Council hereby finds and determines that (i) land within the District will be benefited by the improvements described in the Engineers Report (ii) the District includes all of the lands so benefited, and (iii) the net amount to be assessed upon the lands within the District for the 2023-2024 fiscal year in accordance with the Engineer’s Report is apportioned by a formula and method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. Any and all oral and written protests and objections are hereby overruled by the City Council.

Section 4. The City Council declares that the diagram and assessment in the Engineer’s Report are hereby confirmed as filed.

Section 5. The City Council hereby orders the improvements described in the Engineer’s Report to be made.

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2 I:\cmo\Resolutions\8438_SLD_Confirming_Diagram_2023-24.docx - AE Section 6. The assessment is in compliance with the provisions of the Act and the City Council has complied with all law pertaining to the levy of an annual assessment pursuant to the Act.

Section 8. The assessment is levied without regard to property valuation.

Section 10. The assessment is levied for the purpose of paying the costs and expenses of the improvements described in the Engineer’s Report for fiscal year 2023-2024.

Section 11. The improvements described in the Engineer’s Report shall be performed pursuant to law.

Section 12. The County Auditor of San Bernardino County shall enter on the County Assessment Roll opposite each lot or parcel of land the amount of the assessment and such assessments shall then be collected at the same time and in the same manner as the County taxes are collected. After collection by the County, the net amount of the assessments shall be paid to the City Treasurer.

Section 13. The City Treasurer shall deposit all monies representing assessments collected by the County to the credit of a special fund for Street Lighting Maintenance District No.

1. Section 14. The adoption of this Resolution constitutes the levy of an assessment against the lots and parcels of land in the District for the fiscal year commencing July 1, 2023, and ending June 30, 2024.

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3 I:\cmo\Resolutions\8438_SLD_Confirming_Diagram_2023-24.docx - AE ADOPTED, SIGNED AND APPROVED this 20th day of June, 2023.

________________________________
Eddie Tejeda, Mayor
ATTEST:
_______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 721 of 1523
4 I:\cmo\Resolutions\8438_SLD_Confirming_Diagram_2023-24.docx - AE I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certifies that the foregoing resolution was adopted by the City Council, at a regular meeting thereof, held on the 20th day of June, 2023 by the following vote:

AYES:

NOES:

ABSENT
ABSTAIN:
____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 722 of 1523

CITY OF REDLANDS
LANDSCAPE MAINTENANCE DISTRICT NO. 1
ENGINEER’S REPORT
FOR FISCAL YEAR 2023-2024

CITY OF REDLANDS

FACILITIES AND COMMUNITY SERVICES DEPARTMENT
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ENGINEER’S REPORT AFFIDAVIT
Landscape Maintenance District No. 1
City of Redlands
San Bernardino County, State of California
This Report describes the Landscape Maintenance District No. 1 (“District”) and services therein including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2023-2024 as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the San Bernardino County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated this 6th day of June, 2023

By:

Donald Young
One Stop Permit Center Manager
R.C.E # 49918
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City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024

TABLE OF CONTENTS

I. AUTHORITY FOR REPORT
II. GENERAL DESCRIPTION
III. PLANS AND SPECIFICATIONS
IV. IMPROVEMENTS
V. ASSESSMENT DIAGRAM
VI. ESTIMATED COSTS AND MAINTENANCE
VII. ASSESSMENT ROLL
VIII. PROPOSED BASIS FOR ASSESSMENTS
IX. CALCULATION OF MAINTENANCE AND INCIDENTAL COSTS
X. ESTIMATED ASSESSMENTS FOR FY 2023-2024
APPENDIX A: CALCULATION OF MAINTENANCE AND INCIDENTAL

COST TABLE
APPENDIX B: DISTRICT ASSESSMENT DIAGRAM
APPENDIX C: RESOLUTIONS
APPENDIX D: ASSESSMENT ROLL
Redlands Regular Meeting of 06-20-2023 727 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024

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Redlands Regular Meeting of 06-20-2023 728 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
1 I. AUTHORITY FOR REPORT
This report is prepared by order of the City Council of the City of Redlands, California (City). This report is in compliance with the requirements of Chapter 1, Article 4, and Chapter 3 of Division 15 of the Streets and Highway Code of the State of California (Landscape and Lighting Act of 1972) and Article XIIID of the California Constitution.

II. GENERAL DESCRIPTION
The City Council of the City of Redlands, California has heretofore elected to form Landscape Maintenance District No. 1 (District) and annexed territories to said District.

The boundaries of said District and annexations thereto are entitled “Assessment Diagram of Landscape Maintenance District No. 1,” and are on file in the office of the City Clerk of the City of Redlands.

III. PLANS AND SPECIFICATIONS
The plans and specifications for the landscaping either have been or are being prepared by the developers. The plans and specifications for the landscaping will be in conformance with the requirements of the City’s Development Services Department, Planning Division and Land Use Engineering Division (DSD) and the Facilities and Community Services Department (FCS).

Reference is hereby made to the subject tract or parcel maps and assessment diagrams for the exact location of the landscaped areas. The plans and specifications by reference are hereby made a part of this report to the same extent as if said plans and specifications were attached hereto.

IV. IMPROVEMENTS
All areas within the Landscape Maintenance District No. 1, identified in this report as the Original District and Annexation No. L1 through L12, are to be maintained by the District.

For FY 2023/24 the Original District (A, B and C), and Annexations L1-A, L1-B, L2-A, L4-C, L4-W, L5-C and L6-E are the only Annexations currently maintained. The remaining Annexations are either not yet developed or the landscaping has not been accepted for maintenance by the Facilities and Community Services Department.

The City, through the Facilities and Community Services Department, has developed procedures for inspections, acceptance and maintenance of the landscaping improvements.

It is anticipated that the Facilities and Community Services Department will be assigned the overall maintenance responsibilities once landscape improvements for individual Annexations have been accepted for maintenance.

Redlands Regular Meeting of 06-20-2023 729 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
2 V. ASSESSMENT DIAGRAM
The assessment District locations for the Original District and subsequent Annexations are shown in Appendix B. The assessment diagrams by reference are hereby made a part of this report. The original diagram document used in prior Engineer’s Reports was updated in 2021 for purposes of clarity.

VI. ESTIMATED COSTS AND MAINTENANCE
It is anticipated that the City, through its Facilities and Community Services Department, will provide maintenance services for the District. The City’s record keeping will be required to be sufficiently accurate to detail the expenses so that actual cost of maintaining the District and Annexations are documented.

The District and Annexations which are maintained and those Annexations which are not maintained at this time, have been in existence for a number of years. Over the years the existing assessments have not kept pace with the true annual cost of maintenance and administration. As a result, the surplus balances established at the formation of the District and Annexations have depleted to cover expenses.

Approximately fifty-one (51) percent of the general administration and engineering costs are charged to the District and Annexations having landscaping maintained by the City.

Forty-nine (49) percent is spread to properties on an equal assessment per lot with on-site development, but with either no landscaping installed or landscaping which is not yet accepted for maintenance by the City. The latter assessment has not changed as compared to the last fiscal year and remains at $6.00 per lot.

The assessment per lot for general administration and engineering areas with landscaping maintained by the City is approximately $4.39 per lot for the Original District B and C, and Annexations L1-A, L1-B, L2-A, L4-W and L6-E. For Original District A, this amount is $36.16 per lot and for Annexation L5C it is $8.50 per lot. Annexation L4-C is maintained by the District but the assessment remains at $6.00 per lot.

Since there were numerous locations as part of Annexation Nos. 1, 2, 3, 4, etc. they were identified on the diagram as Original A, 1-1A, 1-1B, etc. Prefix L is added to the identification on the later annexations to identify that it is within the District. The description of the annexations will be within Sections IX and X of this report.

VII. ASSESSMENT ROLL
Following the public hearing for FY 2023-2024 (FY 23/24) assessments and the City Council’s approval of the assessments, an assessment roll will be prepared. The assessment roll will include the assessment parcel number, the San Bernardino County Assessor’s parcel number and the confirmed assessment for each parcel. The assessment roll will be Redlands Regular Meeting of 06-20-2023 730 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
3 filed with the City Clerk and will subsequently be transmitted to the San Bernardino County Auditor/Tax Collector.

VIII. PROPOSED BASIS FOR ASSESSMENTS
The City Council has heretofore determined that it will be necessary to utilize the provisions of the Landscaping and Lighting Act of 1972, a benefit assessment act, for the Original District and the subsequent Annexations to the District and to assess benefitting properties in proportion to the benefits that the various properties will receive.

IX. CALCULATION OF MAINTENANCE AND INCIDENTAL COST
For a breakdown of the Maintenance and Incidental Costs see Appendix A – Calculation of Maintenance and Incidental Cost Table
X. ESTIMATED ASSESSMENTS FOR FY 2023-2024
The City Council, in forming the District and in annexing territories to the District, has maintained the philosophy that the subdivider or developer is responsible for the plantings, irrigation system and the maintenance of the improvements until they become well established. The assessments for maintenance thus only include anticipated costs incurred subsequent to the acceptance of the established improvements by FCS.

The maintenance of the landscaping is vital for the protection of both economic and humanistic values of the development. The City Council has heretofore determined that for the preservation of values incorporated within developments adjacent to landscaped areas, the parcels within the developments should be included in a maintenance district to ensure satisfactory levels of maintenance. The establishment of the assessment for each development must be on a unit-by-unit basis, which will preserve the integrity of each project.

The determination of benefit for the lots within the District and Annexations takes into consideration the following facts for the Original Districts and Annexations thereto:

Redlands Regular Meeting of 06-20-2023 731 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
4 Original District - Tracts 13282, 13434 and 13496

1. The purpose of landscaping is to provide an aesthetic impression on the area.

2. The maintained landscaping benefits all properties in the development.

3. The benefits to the lots that are not adjacent to the landscaped areas benefit by the uniform maintenance and appearance. All lots that are not abutting the landscaped areas benefit equally.

4. The landscaping on the Wabash Avenue and San Bernardino Avenue, boundaries of Tracts 13282 and 13434 respectively, is oriented away from the units adjacent to the landscaped areas; however, these properties were given a 10 percent surcharge to recognize proximity and support benefit.

5. The landscaping in the common area along the Alessandro Road frontage of Tract 13496 is oriented towards all units. Two of the lots abut the landscaped areas and were given a 20 percent surcharge to recognize proximity and support benefit.

6. The lots to receive a surcharge shall be considered to be within Assessment Zone “A”.

Formula for Assessment
A = Assessment per interior lot
L = Number of lots that are not adjacent to landscaping areas on the Wabash Avenue frontage of Tract 13282, the San Bernardino Avenue frontage of 13434 and the Alessandro Road frontage of Tract 13496
P = Number of lots with a 10 percent or 20 percent surcharge LA + P [(1.10) or (1.20)] A = Amount to be assessed
The FY 22/23 assessment will be spread based upon the preceding formula.

Redlands Regular Meeting of 06-20-2023 732 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
5 Original 1-A
Tract 13282
The total lot count in Tract 13282 is 38 lots, with 8 of those lots being adjacent to Wabash Avenue.

FY 2023/24 Assessment
(20A) + 8 (1.10A) = $2,409
A = $62.09
APN 0168-681-01 thru 16, 25 thru 38
The amount of assessment for lots that are not adjacent to the landscaping areas on Wabash Avenue = $62.09
APN 0168-681-17 thru 24
The amount of assessment for lots adjacent to Wabash Avenue with a 10 percent surcharge = $68.30
Redlands Regular Meeting of 06-20-2023 733 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
6 Original 1-B
Tract 13434
The total lot count in Tract 13434 is 78 lots, with 4 of these lots being adjacent to San Bernardino Avenue.

FY 22/23 Assessment
(74A) + 4 (1.10A) = $2,826
A = $36.05
APN 0167-802-2 thru 7
APN 0167-803-2 thru 8
APN 0167-804-1 thru 19
APN 0167-823-1 thru 10
APN 0167-284-1 thru 32
The amount of assessment for lots that are not adjacent to the landscaping areas on San Bernardino Avenue = $36.05
APN 0167-802-01, 08
APN 0167-803-01, 09
The amount of assessments for lots adjacent to San Bernardino Avenue with a 10 percent surcharge = $39.65
Redlands Regular Meeting of 06-20-2023 734 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
7 Original 1-C
Tract 13496
The total lot count in Tract 13496 is 9 lots, with 2 of these lots being adjacent to Alessandro Road.

FY 2023/24 Assessment
(7A) + 2 (1.2A) = $12,320
A = $1,310.64
APN 0175-491-02 thru 08
The amount of assessment for lots that are not adjacent to the landscaping areas on Alessandro Road = $1,310.64
APN 0175-491-01, 09
The amount of assessment for lots adjacent to Alessandro Road with a 20 percent surcharge = $1,572.77
Redlands Regular Meeting of 06-20-2023 735 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
8 Annexation No. L1-A – Tract 13745

1. The purpose of landscaping is to provide an aesthetic impression on the area.

2. The maintained landscaping benefits all properties in the development.

3. The benefit to the lots that are not adjacent to the landscaped areas benefit by the uniform maintenance and appearance. All lots that are not abutting the landscaped areas benefit equally.

4. The landscaping on San Bernardino Avenue is oriented away from the lots adjacent to the landscaped areas; however, these properties were given a 10 percent surcharge to recognize proximity and support benefit. These lots within Assessment Zone “A” are shown on the Assessment Diagram.

Formula for Assessment
A = Assessment per interior lot
L = Number of lots that are not adjacent to landscaping areas on San Bernardino Avenue
P = Number of lots with a 10 percent within Assessment Zone “A” LA + P (1.10) A = Amount to be assessed
The FY 22/23 Assessment will be spread based upon the preceding formula. The total lot count in the tract is 38 lots, with 9 of these lots being adjacent to San Bernardino Avenue.

FY 22/23 Assessment
(29A) + 9 (1.10A) = $3,601
A = $92.57
APN 1212-141-01 thru 15, 25 thru 38
The amount of assessment for lots that are not adjacent to the landscaping areas on San Bernardino Avenue = $92.57
APN 1212-141-16 thru 24
The amount of assessments for lots within Assessment Zone “A” adjacent to the San Bernardino Avenue landscaping areas with a 10 percent surcharge = $101.83 Redlands Regular Meeting of 06-20-2023 736 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
9 Annexation No. L1-B – Tract 13765

1. The purpose of landscaping is to provide an aesthetic impression on the area.

2. The maintained landscaping benefits all properties in the development.

3. The benefit to the lots that are not adjacent to the landscaped areas benefit by the uniform maintenance and appearance. All lots that are not abutting the landscaped areas benefit equally.

Formula for Assessment
A = Assessment per interior lot
L = Number of lots that are not adjacent to landscaping areas on San Bernardino Avenue
P = Number of lots with a 10 percent within Assessment Zone “A” LA + P (1.10) A = Amount to be assessed
The FY 22/23 Assessment will be spread based upon the preceding formula. The total lot count in the tract is 25 lots, with 2 of these lots being adjacent to San Bernardino Avenue.

FY 22/23 Assessment
(23A) + 2 (1.10A) = $2,554
A = $101.35
APN 1212-081-54 thru -62
The amount of assessment for lots that are not adjacent to the landscaping areas on San Bernardino Avenue = $101.35
APN 1212-141-39 and -54
The amount of assessments for lots within Assessment Zone “A” adjacent to the San Bernardino Avenue landscaping areas with a 10 percent surcharge = $111.48 Redlands Regular Meeting of 06-20-2023 737 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
10 Annexation No. L2-A – Tract 13947

1. The purpose of landscaping is to provide an aesthetic impression on the area.

2. The maintained landscaping benefits all properties in the development.

3. The benefit to the lots that are not adjacent to the landscaped areas benefit by the uniform maintenance and appearance. All lots that are not abutting the landscaped areas benefit equally.

4. The landscaping on Reservoir Road is oriented away from the lots adjacent to the landscaped areas; however, these properties were given a 20 percent surcharge to recognize proximity and support benefit. These lots are within Assessment Zone “A” as shown on the Assessment Diagram
Formula for Assessment
A = Assessment per interior lot
L = Number of lots that are not adjacent to landscaping areas on Reservoir Road P = Number of lots with a 20 percent within Assessment Zone “A” LA + P (1.20) A = Amount to be assessed
FY 22/23 Assessment will be spread based upon the preceding formula. The total lot count in the tract is 35 lots, with 4 of these lots being adjacent to Reservoir Road.

FY 22/23 Assessment
(31A) + 4 (1.20A) = $1,595
A = $44.55
APN 0174-621-1 thru 7, 9 thru 25, 28 thru 34
The amount of assessment for lots that are not adjacent to the landscaping areas on Reservoir Road = $44.55
APN 0174-621-08, 26, 27, 35
The amount of assessments for lots within Assessment Zone “A” adjacent to the Reservoir Road landscaping areas with a 20 percent surcharge = $53.46.

Redlands Regular Meeting of 06-20-2023 738 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
11 Annexation No. L3-A – Parcel Map 11917
Formula for Assessment
T = Total length of perimeter landscaping = 3,099 feet
L = Individual lot length of perimeter landscaping
A = Amount to be assessed = $600
The FY 22/23 Assessment will be spread based upon the preceding formula. The total lot count in the tract is 4 lots.

FY 22/23 Assessment
Assessment per lot:

APN 0292-032-39 = 1010 ft/3099 ft x $600 = $195.55
APN 0292-032-40 = 206 ft/3099 ft x $600 = $39.88
APN 0292-032-41 = 324 ft/3099 ft x $600 = $62.73
APN 0292-032-42 = 1559 ft/3099 ft x $600 = $301.84
Redlands Regular Meeting of 06-20-2023 739 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
12 Annexation No. L5-C – Tract 14556

1. The purpose of landscaping is to provide an aesthetic impression on the area.

2. The maintained landscaping benefits all properties in the development.

3. The benefit to the lots that are not adjacent to the landscaped areas benefit by the uniform maintenance and appearance. All lots that are not abutting the landscaped areas benefit equally.

4. The landscaping on the median at the intersection of Franklin Avenue and Garden Street is oriented away from lots adjacent to the landscaped areas; however, these properties were given a 10 percent surcharge to recognize proximity and support benefit. These lots within Assessment Zone “A” as shown on the Assessment Diagram.

Formula for Assessment
A = Assessment per interior lot
L = Number of lots that are not adjacent to landscaping areas on Franklin Avenue and Garden Street
P = Number of lots with a 10 percent within Assessment Zone “A” LA + P (1.10) A = Amount to be assessed
The FY 22/23 Assessment will be spread based upon the preceding formula. The total lot count in the tract is 10 lots, with 4 of these lots being in close proximity to the landscaped median at the intersection of Franklin Avenue and Garden Street.

FY 22/23 Assessment
(6A) + 4 (1.10A) = $815
A = $78.37
APN 0176-441-18, 23 thru 27
The amount of assessment for lots that are not adjacent to the landscaping areas = $78.37 APN 0174-441-19 thru 22
The amount of assessments for lots within Assessment Zone “A” adjacent to the landscaping areas with a 10 percent surcharge = $86.20
Redlands Regular Meeting of 06-20-2023 740 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
13 Annexation No. L4, L5 (except L5-C), L6, L7, L8, L9, L10, L11 and L12 No assessments are proposed to be levied on the parcels in these annexations in association with the landscape maintenance costs. However, these parcels will receive special benefit and be assessed for the per lot general City overhead charges and the prorated share of the Annual Engineer’s Report to ensure that the required landscaping be maintained to the standards established by the City and anticipated when the improvements were initially required. The assessment will be $6.00 per lot in each of these annexations. * * * * * * * * * * * *
The City Council will hold a public meeting on June 20, 2023 to determine the assessments based upon the costs for FY 2023-2024 which are anticipated to be incurred by the City and which are to be recovered through assessments as required by the Landscaping and Lighting District Act of 1972.

Redlands Regular Meeting of 06-20-2023 741 of 1523
City of Redlands
Landscape Maintenance District No. 1
Engineer’s Report
Fiscal Year 2023-2024
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Redlands Regular Meeting of 06-20-2023 742 of 1523

CITY OF REDLANDS
STREET LIGHTING DISTRICT NO. 1
ENGINEER’S REPORT
FOR FISCAL YEAR 2023-2024

CITY OF REDLANDS

FACILITIES AND COMMUNITY SERVICES DEPARTMENT
Redlands Regular Meeting of 06-20-2023 743 of 1523

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Redlands Regular Meeting of 06-20-2023 744 of 1523
ENGINEER’S REPORT AFFIDAVIT
Street Lighting District No. 1
City of Redlands
San Bernardino County, State of California
This Report describes the Street Lighting District No. 1 (“District”) and services therein including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2023-2024 as they existed at the time of the passage of the Resolution of Intention.

Reference is hereby made to the San Bernardino County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated this 6th day of June, 2023
By:

Donald Young
One Stop Permit Center Manager
R.C.E # 49918
Redlands Regular Meeting of 06-20-2023 745 of 1523

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Redlands Regular Meeting of 06-20-2023 746 of 1523

TABLE OF CONTENTS

I. AUTHORITY FOR REPORT
II. GENERAL DESCRIPTION
III. PLANS AND SPECIFICATIONS
IV. IMPROVEMENTS
V. ASSESSMENT DIAGRAM
VI. ESTIMATED COSTS AND ASSESSMENTS
VII. ASSESSMENT ROLL
VIII. PROPOSED BASIS FOR ASSESSMENTS
IX. CALCULATION OF UOB AND INCIDENTAL COSTS FOR FY2023-2024 X. ESTIMATED ASSESSMENTS FOR FY2023-2024
APPENDIX A: CALCULATION OF UOB AND INCIDENTAL COST TABLE APPENDIX B: DISTRICT ASSESSMENT DIAGRAM
APPENDIX C: RESOLUTIONS
APPENDIX D: ASSESSMENT ROLL
Redlands Regular Meeting of 06-20-2023 747 of 1523

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Redlands Regular Meeting of 06-20-2023 748 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
1 AUTHORITY FOR REPORT
This report is prepared by order of the City Council of the City of Redlands, California (City). This report is in compliance with the requirements of Chapter 1, Article 4, and Chapter 3 of Division 15 of the Streets and Highway Code of the State of California (Landscape and Lighting Act of 1972) and Article XIIID of the California Constitution.

I. GENERAL DESCRIPTION
The City Council of the City of Redlands, California has heretofore elected to form Street Lighting District No. 1 (District) and annexed territories to said District. The boundaries of said District and annexations thereto are entitled “Assessment Diagram of Street Lighting District No. 1,” and are on file in the office of the City Clerk of the City of Redlands.

II. PLANS AND SPECIFICATIONS
All street lights are or will be owned by the City and are provided electrical services by Southern California Edison Company (SCE).

Reference is hereby made to the subject tract or parcel maps and assessment diagrams for the exact location of the parcels covered by the District. The plans and specifications by reference are hereby made a part of this report to the same extent as if said plans and specifications were attached hereto.

III. IMPROVEMENTS
The Landscaping and Lighting Act of 1972 allows the confirmation of benefit assessments for the construction of improvements in addition to maintenance and operation of existing facilities. Assessments will not be levied under the District to fund the installation of street lights during FY2023-2024. Therefore, this report does not include any proposed benefit assessments for the installation of improvements for FY2023-2024.

IV.ASSESSMENT DIAGRAM
The assessment District locations for the Original District and subsequent Annexations shown as Appendix B. The assessment diagrams by reference are hereby made a part of this report. The original diagram document used in prior Engineer’s Reports was updated in 2021 for purposes of clarity.

Since there were numerous locations as part of Annexation Nos. 1, 2, 3, 4, 5, etc. they were identified on the diagram as S1-A, S1-B, S1-C or S2-A, S2-B, S2-C, etc. Prefix S is added to the identification on the later Annexations to identify that they are within the District.

The same Annexation description will be used for identification with Sections IX and X of this report
Redlands Regular Meeting of 06-20-2023 749 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
2 V. ESTIMATED COSTS AND MAINTENANCE
Since the City owns the street lighting system, all maintenance efforts by the City should be allocated to the District as a direct cost. The Municipal Utilities and Engineering Department has taken the information used in the previous annual report and updated the values based upon the formulas for Unit of Benefit. Southern California Edison (SCE) monthly rates were calculated based upon LS-2 schedule of rates for 100W and 150W high pressure sodium vapor street lights. Because the District costs have historically exceeded the revenue generated by District assessment, it is anticipated that minimal administration and no maintenance will be provided during the 2023-2024 year. As such, the labor amount has been significantly reduced to an estimated value of $6,855 to be spread equally over the number of street lights.

Given these parameters the following is the estimated monthly costs per lamp:

POLES SCE
CHARGE

DEPARTMENT

ADMINISTRATION

MONTHLY

LAMP COST
419 $ 2.82 $ 1.36 $ 1,751
The following information is from the City’s FY2017-2018 Budget:

Power Expenses
City Street Lighting S 15,000
Subtotal S 15,000
Administration
Salaries and Benefits $ 10,893
Maintenance $ 1,101
Subtotal S 11,994
Incidental
Other Professional Services $ 0
Subtotal $ 0
Total Costs S 26,994
2017-2018 Levy $ 25,465
Deficit $ 1,529
Total Parcels Levied 990
The District and Annexations, which are maintained by the City, have been in existence for a number of years. Over the years, the existing assessments have not kept pace with the true annual cost of maintenance and administration.

No new areas are being proposed to be annexed to the District for FY2023-2024.

Redlands Regular Meeting of 06-20-2023 750 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
3 VI. ASSESSMENT ROLL
Following the public hearing for FY2023-2024 assessments and the City Council’s approval of the assessments, an assessment roll will be prepared. The assessment roll will include the assessment parcel number, the San Bernardino County Assessor’s parcel number and the confirmed assessment for each parcel. The assessment roll will be filed with the City Clerk and will subsequently be transmitted to the San Bernardino County Auditor/Tax Collector.

VII. PROPOSED BASIS FOR ASSESSMENTS
The City Council has heretofore determined that it will be necessary to utilize the provisions of the Landscaping and Lighting Act of 1972, a benefit assessment act, for the Original District and the subsequent Annexations to the District and to assess benefitting properties in proportion to the benefits that the various properties will receive.

The benefits the properties will receive will be assessed as increments of units of benefit (UOB). The District and the subsequent Annexations consist of various types of development having varying parcel sizes. Since the street lights either have been or will be installed in accordance with customary spacing established by the City, there will be four Assessment Zones based upon a street’s curb-to-curb width.

Assessments proposed for individual parcels within the District and Annexations will be for the benefit received and will be determined based upon the four following Assessment Zones.

Zone 1: This will include all parcels having frontage on streets with curb separation of less than 40’ or greater with 100watt HPSVL at 250’ spacing.

Zone 2: This will include all parcels having frontage on streets with curb separations of less than 40’ with 100 watt HPSVL at 600’ spacing.

Zone 3: This will include all parcels having frontage on streets with curb separations of 40’ or greater and less than 64’ with 150 watt HPSVL at 250’ spacing.

Zone 4: This will include all parcels having frontage on streets with curb separations of 64’ or more with 150 watt HPSVL at 230’ spacing.

Each of these four Assessment Zones will have assessments levied in UOB which is defined as increments of 100’ frontage on public streets, right-of-way or easements. The frontage length and the corresponding UOB are as follows:

FRONTAGE LENGTH UOB
Less than 199’ 1
200’ – 299’ 2
300’ – 399’ 3
And so forth
Redlands Regular Meeting of 06-20-2023 751 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
4 The UOB assessments for the four Zones are calculated as follows:

Zone 1: Includes 100 watt high pressure, sodium vapor luminaries with a monthly billing rate from SCE, a minimal amount of labor (excluding City General Government Overhead and Facilities and Community Services Department maintenance) for a lamp cost of $8.49. Since the spacing will be 240’ ± 15’, a spacing of 250’ will be used in the calculation.
$8.49 x 12 x 100’ = $20.38 per UOB
500 UOB
Zone 2: Includes 100 watt high pressure, sodium vapor luminaries with a monthly billing rate from SCE, a minimal amount of labor (excluding City General Government Overhead and Facilities and Community Services Department maintenance) for a lamp cost of $8.49. Since the spacing will be 600’, a spacing of 600’ will be used in the calculation.
$8.49 x 12 x 100’ = $8.49 per UOB
1200 UOB
Zone 3: Includes 150 watt high pressure, sodium vapor luminaries with a monthly billing rate from SCE, a minimal amount of labor (excluding City General Government Overhead and Facilities and Community Services Department maintenance) for a lamp cost of $11.51. Since the spacing will be 265’ ± 15’, a spacing of 250’ will be used in the calculation.
$11.51 x 12 x 100’ = $27.63 per UOB
500 UOB
Zone 4: Includes 150 watt high pressure, sodium vapor luminaries with a monthly billing rate from SCE, a minimal amount of labor (excluding City General Government Overhead and Facilities and Community Services Department maintenance) for a lamp cost of $11.51. Since the spacing will be 215’ ± 15’, a spacing of 230’ will be used in the calculation.
$11.51 x 12 x 100’ = $30.03 per UOB
460 UOB
The incidental expenses are most equitably spread on a UOB basis, which is the same method for spreading the benefit from the direct lighting costs.

Redlands Regular Meeting of 06-20-2023 752 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
5 VIII. CALCULATION OF UOB AND INCIDENTAL COSTS FOR FY2023-2024 For a breakdown of the UOB Incidental Costs see Appendix A – Calculation of UOB and Incidental Cost Table
IX.ESTIMATED ASSESSMENTS FOR FY2023-2024
The following calculations presume the on-site development has been completed and include the estimated energy, administration and engineering costs:

Original District (Zone 3) – Parcel Map 11917 APN 0292-032-39, 40, 41, 42 The four parcels will receive one UOB per 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of operation and maintenance to be assessed
N = Number of UOB in Parcel Map 11917
NA = C
A = $621.55/31
A = $20.05 per UOB
Assessment for each parcel:

Parcel 2 - 10 UOB = $200.50
Parcel 3 - 2 UOB = $40.10
Parcel 4 - 3 UOB = $60.15
Parcel 5 - 16 UOB = $320.80
Annexation S1-A – Parcel Map 12450, APN 0167-201-62 thru -65 These parcels are not assessed.

Redlands Regular Meeting of 06-20-2023 753 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
6 Annexation S1-B (Zone 4) – Parcel Map 11755 APN 0293-172-16, 17, 18 The seven parcels in Annexation S1-B having street frontage will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S1-B with street frontage NA = C
A = $273.39/13
A = $21.03 per UOB
Assessment for each parcel:

Parcel 1 - 1 UOB = $21.03
Parcel 3 - 1 UOB = $21.03
Parcel 5 - 1 UOB = $21.03
Parcel 6 - 2 UOB = $42.06
Parcel 7 - 2 UOB = $42.06
Parcel 8 - 4 UOB = $84.12
Parcel 9 - 2 UOB = $42.06
The original parcels have been reconfigured into three Assessor’s Parcels.

Annexation S1-C (Zone 4) – CUP 617 APN 0292-033-11
The one parcel in Annexation S1-C will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S1-C
NA = C
A = $231.33/1
A = $231.33 per Parcel
Redlands Regular Meeting of 06-20-2023 754 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
7 Annexation S1-D (Zone 3) – MS 184, Parcel Map 12300, APN 0167-231-19, 20, 21 The three parcels in Annexation S1-D will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S1-D
NA = C
A = $60.15/3
A = $20.05 per Parcel
Annexation S1-E (Zone 3) – CUP 382 APN 0171-383-19, 20
The two parcels in Annexation S1-E will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-E
NA = C
A = $40.10/2
A = $20.05 per Parcel
Annexation S1-F (Zone 1) – CRA 606 APN 0169-131-33
The one parcel in Annexation S1-F will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-F
NA = C
A = $19.45/1
A = $19.45 per Parcel
Redlands Regular Meeting of 06-20-2023 755 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
8 Annexation S1-G (Zone 4) – CRA 486 APN 0292-321-10
The one parcel in Annexation S1-G will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-G
NA = C
A = $105.15/1
A = $105.15 per Parcel
Annexation S1-G (Zone 4) – CRA 486 APN 0292-321-10
The one parcel in Annexation S1-G will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-G
NA = C
A = $105.15/1
A = $105.15 per Parcel
Annexation S1-H (Zone 4) – CUP 253 APN 0169-411-07
The one parcel in Annexation S1-H will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-H
NA = C
A = $105.15/1
A = $105.15 per Parcel
Redlands Regular Meeting of 06-20-2023 756 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
9 Annexation S1-I (Zone 3) – CRA 608 APN 0169-142-11
The one parcel in Annexation S1-I will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-I
NA = C
A = $20.05/1
A = $20.05 per Parcel
Annexation S1-J (Zone 3) – CUP 519 APN 0171-331-04
The one parcel in Annexation S1-J will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-J
NA = C
A = $20.05/1
A = $20.05 per Parcel
Annexation S1-K (Zone 4) – CUP 516 APN 0292-166-11
The one parcel in Annexation S1-K will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-K
NA = C
A = $273.39/1
A = $273.39 per Parcel
Redlands Regular Meeting of 06-20-2023 757 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
10 Annexation S1-L (Zone 3) – CUP 518 APN 0169-053-12
The one parcel in Annexation S1-L will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-L
NA = C
A = $20.05/1
A = $20.05 per Parcel
Annexation S1-M (Zone 3) – CUP 522 APN 0172-031-49
The one parcel in Annexation S1-M will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-M
NA = C
A = $20.05/1
A = $20.05 per Parcel
Annexation S1-N (Zone 1) – Tract 13947 APN 0174-621-01 thru -35 The thirty-five parcels in Annexation S1-N will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-N
NA = C
A = $680.75/35
A = $19.45 per Parcel
Redlands Regular Meeting of 06-20-2023 758 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
11 Annexation S1-O (Zone 3) – CUP 521 APN 0292-034-16
The one parcel in Annexation S1-O will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-L
NA = C
A = $20.05/1
A = $20.05 per Parcel
Annexation S1-P (Zone 1) – CUP 605 APN 0169-182-02, 03, 04 The three parcels in Annexation S1-P will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-L
NA = C
A = $38.90/3
A = $12.97 per Parcel
Annexation S1-Q – City Hall, APN 0171-301-03
The one parcel in Annexation S1-Q is not assessed.

Annexation S1-R – Parcel Map 11904, APN 0176-044-14, 15 The two parcels in Annexation S1-R are not assessed.

Redlands Regular Meeting of 06-20-2023 759 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
12 Annexation S1-S (Zone 3) – CUP 278 APN 0171-171-18, 22, 23 The three parcels in Annexation S1-S will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-L
NA = C
A = $80.20/3
A = $26.73 per Parcel
Annexation S7-A was originally APN 0171-161-13 and was then changed to APN 0171- 161-14 and -15. Annexation S1-S was originally APN 0171-171-18, -22, and -23.

Assessments for Annexation S7-A and S1-S were combined and then adjusted proportionately. New APNs for both annexations are 0171-161-17 and 0171-171-34.

Assessment spread proportionately.

Annexation S1-T (Zone 3) – CUP 405 APN 0169-343-07
The one parcel in Annexation S1-T will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-T
NA = C
A = $20.05/1
A = $20.05 per Parcel
Redlands Regular Meeting of 06-20-2023 760 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
13 Annexation S1-U (Zone 4) – CRA 354, Parcel Map 3131 APN 0292-182-30, 31 The two parcels in Annexation S1-U will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-L
NA = C
A = $42.06/2
A = $21.03 per Parcel
Annexation S1-V (Zone 1) – CRA 346 APN 0292-061-25
The one parcel in Annexation S1-V will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-V
NA = C
A = $19.45/1
A = $19.45 per Parcel
This property is owned by the County of San Bernardino and is not assessed.

Annexation S1-W (Zone 3) – CRA 607 APN 0292-156-21
The one parcel in Annexation S1-L will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-W
NA = C
A = $120.30/1
A = $120.30 per Parcel
Redlands Regular Meeting of 06-20-2023 761 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
14 Annexation S1-X (Zone 1) – Tract 12461 APN 1212-191-60 thru -79 The twenty parcels in Annexation S1-X will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of parcels in Annexation S1-X
NA = C
A = $389.00/20
A = $19.45 per Parcel
Annexation S1-Y (Zone 3) – Parcel Map 12022 APN 0169-212-17 thru -27 The eleven parcels in Annexation S1-Y having street frontage will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S1-Y
NA = C
A = $380.95/19
A = $20.05 per UOB
Assessment for each parcel:

Parcel 1 - 3 UOB = $60.15
Parcel 2 - 1 UOB = $20.05
Parcel 3 - 1 UOB = $20.05
Parcel 4 - 2 UOB = $40.10
Parcel 5 - 4 UOB = $80.20
Parcel 6 - 3 UOB = $60.15
Parcel 7 - 1 UOB = $20.05
Parcel 8 - 1 UOB = $20.05
Parcel 9 - 1 UOB = $20.05
Parcel 10 - 1 UOB = $20.05
Parcel 11 - 1 UOB = $20.05
Redlands Regular Meeting of 06-20-2023 762 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
15 Annexation S2-A (Zone 3) – Parcel Map 12330 APN 0292-153-24, 25, 26, 27 The four parcels in Annexation S2-A will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S2-A
NA = C
A = $240.60/12
A = $20.05 per UOB
Assessment for each parcel:

Parcel 1 - 4 UOB = $80.20
Parcel 3 - 4 UOB = $80.20
Parcel 5 - 2 UOB = $40.10
Parcel 4 - 2 UOB = $40.10

Annexation S2-B (Zone 3) – Parcel Map 12940 APN 0292-441-11 thru 15 The five parcels in Annexation S2-B will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S2-B
NA = C
A = $60.15/5
A = $12.03 per Parcel
Annexation S2-C (Zone 3) – MS 184, Parcel Map 12300, APN 0167-231-19, 20, 21 This annexation is a duplication of Annexation S1-D and has been removed.

Redlands Regular Meeting of 06-20-2023 763 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
16 Annexation S2-D (Zone 1) – Tract 14556 APN 0176-441-18 thru 27 The ten parcels in Annexation S2-D will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S2-D
NA = C
A = $330.65/10
A = $33.07 per Parcel
Annexation S2-E – CRA 611 APN 0174-241-31
This annexation is not assessed.

Annexation S2-F (Zone 3) – MS 196 APN 0292-331-15, 16
The two parcels in Annexation S2-F will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S2-F
NA = C
A = $160.40/2
A = $80.20 per Parcel
Annexation S2-G Parcel Map 11189 APN 0294-091-48, 48
The two parcels in Annexation S2-G are not assessed.

Redlands Regular Meeting of 06-20-2023 764 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
17 Annexation S2-H (Zone 4) – CRA 615 APN 0292-157-31
The one parcel in Annexation S2-H will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S2-H
NA = C
A = $21.03/1
A = $21.03 per Parcel
Annexation S3-A (Zone 3) – CRA 517 APN 0169-321-01, 02
The two parcels in Annexation S3-A will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S3-A
NA = C
A = $80.20/2
A = $40.10 per Parcel
Annexation S3-B (Zone 1) – CRA 628 APN 0292-310-07
The one parcel in Annexation S3-B will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S3-B
NA = C
A = $19.45/1
A = $19.45 per Parcel
Redlands Regular Meeting of 06-20-2023 765 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
18 Annexation S3-C (Zone 3) – CRA 624 APN 0169-281-39
The one parcel in Annexation S3-C will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S3-C
NA = C
A = $20.05/1
A = $20.05 per Parcel
Annexation S3-D (Zone 3) – CRA 305 APN 0167-271-61
The one parcels in Annexation S3-D will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S3-D
NA = C
A = $100.25/1
A = $100.25 per Parcel
Annexation S3-E (Zone 1) – Tract 13575 APN 1212-201-01 thru -27 The twenty-seven parcels in Annexation S3-E will receive an equal benefit assessment:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S3-E
NA = C
A = $700.20/27
A = $25.93 per Parcel
Redlands Regular Meeting of 06-20-2023 766 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
19 Annexation S3-F (Zone 3 & 4) – CUP 550 APN 0292-165-15 The one parcel in Annexation S3-F will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S3-F
NA = C
A = $222.51/1
A = $222.51 per Parcel
Annexation S3-G (Zone 1) – CRA 623 APN 0292-381-08
The one parcel in Annexation S3-G will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S3-G
NA = C
A = $19.45/1
A = $19.45 per UOB
Redlands Regular Meeting of 06-20-2023 767 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
20 Annexation S3-H (Zone 4) – CUP 542 APN 0292-064-13, 17, 21 thru 27 The nine parcels in Annexation S3-H will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S3-A
NA = C
A = $567.81/27
A = $21.03 per UOB
Assessment for each parcel:

Parcel 1 - 4 UOB = $84.12
Parcel 2 - 2 UOB = $42.06
Parcel 3 - 2 UOB = $42.06
Parcel 4 - 7 UOB = $147.21
Parcel 5 - 4 UOB = $84.12
Parcel 6 - 2 UOB = $42.06
Parcel 7 - 1 UOB = $21.03
Parcel 8 - 1 UOB = $21.03
Parcel 9 - 4 UOB = $84.12

Annexation S3-I – there is no Annexation S3-I
Annexation S3-J (Zone 3) – MS 201 APN 0171-341-33
The one parcel in Annexation S3-J will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S3-J
NA = C
A = $80.20/1
A = $80.20 per Parcel
Redlands Regular Meeting of 06-20-2023 768 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
21 Annexation S4-A (Zone 4) – MS 213, Parcel Map 13978 APN 0172-301-14, 15, 16, 17 The four parcels in Annexation S4-A will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S4-A
NA = C
A = $63.09/3
A = $21.03 per UOB
Assessment for each parcel:

Parcel 1 - 2 UOB = $25.24
Parcel 2 - 1 UOB = $12.62
Parcel 3 - 1 UOB = $12.62
Parcel 4 - 1 UOB = $12.62
Annexation S4-B (Zone 3) – MS 211 APN 0292-201-36, 39
The two parcels in Annexation S4-B will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S4-B
NA = C
A = $100.25/5
A = $20.05 per UOB
Assessment for each parcel:

Parcel 1 - 2 UOB = $40.10
Parcel 2 - 3 UOB = $60.15
Parcel 2 lot line was adjusted with the property to the north. The assessment was spread proportionately - $47.57 to APN 0292-201-39 and $12.58 to APN 0292-201-40.

Redlands Regular Meeting of 06-20-2023 769 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
22 Annexation S4-C (Zone 4) – CUP 559 APN 0171-202-30
The one parcel in Annexation S4-C will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S4-C
NA = C
A = $40.10/1
A = $40.10 per Parcel
Annexation S4-D (Zone 1) – CRA 636 APN 0169-043-14
The one parcel in Annexation S4-D will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S4-D
NA = C
A = $58.35/1
A = $58.35 per Parcel
Annexation S4-E (Zone 4) – CUP 546 APN 0292-192-11
The one parcel in Annexation S4-E will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S4-E
NA = C
A = $231.33
A = $231.33 per UOB
Redlands Regular Meeting of 06-20-2023 770 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
23 Annexation S4-F (Zone 1) – CUP 641 APN 0292-310-36
The two parcels in Annexation S4-F will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S4-G
NA = C
A = $38.90/2
A = $19.45 per UOB
The two parcels were subsequently combined into a single parcel and the full assessment is on the one parcel.

Annexation S4-G (Zone 4) – CRA 640 APN 0169-301-08, 10, 11 The three parcels in Annexation S4-G will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessment are as follows:

A = Assessment per UOB
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB in Annexation S4-C
NA = C
A = $21.03/3
A = $7.01 per Parcel
Annexation S4-H (Zone 4) - CUP 562 APN 0292-064-17
The one parcel in Annexation S4-H will receive four UOB assessments for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S4-H
NA = C
A = $84.12/1
A = $84.12 per Parcel
Note that Annexation S4-H is already assessed in Annexation S3-H. Therefore, the assessment in Annexation S4-H is $0
Redlands Regular Meeting of 06-20-2023 771 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
24 Annexation S4-I (Zone 1) - CUP 548 APN 0169-313-16
The one parcel in Annexation S4-I will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S4-1
NA = C
A = $77.80 /1
A = $77.80 per Parcel
Annexation S5-A – CRA 637 APN 0169-281-23
This property became a City owned parcel and was removed from the assessment roll.

Annexation S5-B (Zone 1) - Tract 10179 APN 0167-851-39 thru 56, 0167-861-37 thru 54 The thirty-six parcels in Annexation S5-B will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S5-B
NA = C
A = $505.70/36
A = $14.05 per Parcel
Redlands Regular Meeting of 06-20-2023 772 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
25 Annexation S5-C (Zone 1) - CUP 574 APN 0171-202-33
The one parcel in Annexation S5-C will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S5-C
NA = C
A = $19.45/1
A = $19.45 per Parcel
Annexation S5-D (Zone 3) - CRA 642 APN 0292-154-12
The one parcel in Annexation S5-D will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation 85·0
NA = C
A = $100.25/1
A = $100.25 per Parcel
Annexation S5-E (Zone 1) - MS 216-B Parcel Map 14090 APN 0174-021-41, 42 The two parcels in Annexation S5-E will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S5-E
NA = C
A = $38.90/2
A = $19.45 per Parcel
Redlands Regular Meeting of 06-20-2023 773 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
26 Annexation S6-A (Zone 4) - CRA 648 APN 0292-157-16
The one parcel in Annexation S6-A will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S6-A
NA = C
A = $189.27/1
A = $189.27 per Parcel
Annexation S6-B (Zone 1) - CUP 581 APN 0171-203-13
The one parcel in Annexation S6-B will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S6-B
NA = C
A = $38.90/1
A = $38.90 per Parcel
Redlands Regular Meeting of 06-20-2023 774 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
27 Annexation S7-A (Zone 3): MS 228 APN 0171-161-17
The two parcels in Annexation S7-A will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S7-A
NA = C
A = $200.50/2
A = $100.25 per Parcel
Annexation S7-A was originally APN 0171-161-13 and was then changed to APN 0171- 161-14 and -15. Annexation S1-S was originally APN 0171-171-18, -22, and -23.

Assessments for Annexation S7-A and S1-S were combined and then adjusted proportionately. New APNs for both annexations are 0171-161-17 and 0171-171-34.

Assessment spread proportionately.

Annexation S7-B (Zone 3): CRA 639 APN 0292-152-39
The one parcel in Annexation S7-B will receive the entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S7-B
NA = C
A = $100.25/1
A = $100.25 per Parcel
Annexation S7-C (Zone 4) - CUP 602 APN 0292-063-48
The one parcel in Annexation S7-C will receive the entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S7-C
NA = C
A = $42.06/1
A = $42.06 per Parcel
Redlands Regular Meeting of 06-20-2023 775 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
28 Annexation S7-D (Zone 1) - CUP 590 APN 0171-332-30
The one parcel in Annexation S7-D will receive the entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S7-D
NA = C
A = $38.90/1
A = $38.90 per Parcel
Annexation S7-E (Zones 1 & 3) - CUP 607 APN 0167-101-13 The one parcel in Annexation S7-E will receive the entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S7-E
NA = C
A = $198.10/1
A = $198.10 per Parcel
Annexation S7-F (Zone 1) - CUP 577 APN 1212-041-01
The one parcel in Annexation S7-F will receive the entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S7-F
NA = C
A = $77.80/1
A = $77.80 per Parcel
Redlands Regular Meeting of 06-20-2023 776 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
29 Annexation S7-G (Zone 1) - CUP 541 APN 0174-261-15
The one parcel in Annexation S7-G will receive the entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S7-G
NA = C
A = $155.60/1
A = $155.60 per Parcel
Annexation S7-H (Zone 2) - Tract 14790-1 APN 0176-521-01 thru -13, -18 thru -23, -27 thru -32, APN 0176-531-01, 02, 03, 07, 08, 09, 12, 13, 18, 20, 21, 22, 24, 25, 26 The forty parcels in Annexation S7-H will receive an equal benefit assessment.

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S7-H
NA = C
A = $1,660.00/40
A = $41.50 per Parcel
Annexation S8-A (Zone 3) - CUP 584 APN 0172-121-03
The one parcel in Annexation S8-A will receive the entire benefit assessment. The calculations for the assessment are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S8-A
NA = C
A = $20.05/1
A = $20.05 per Parcel
Redlands Regular Meeting of 06-20-2023 777 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
30 Annexation S8-B (Zone 3) - CRA 666 APN 0292-158-17
The one parcel in Annexation S8-B will receive the entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S8-B
NA = C
A = $40.10/1
A = $40.10 per Parcel
Annexation S8-C (Zone 3) - CRA 616
The portion of this property that was Annexation S8-C is no longer assessed.

Annexation S9-A (Zones 1 & 4) - Tract 15589 APN 0293-421-01 thru -45 The forty-five parcels in Annexation S9-A will receive an equal benefit assessment.

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S9-A
NA = C
A = $202.40/45
A = $4.50 per Parcel
Annexation S9-B (Zone 1) - MS 221, Parcel Map 14285 APN 0174-281-33, 34, 35, 37 The four parcels in Annexation S9-B will receive an equal benefit assessment. The calculation for the assessment follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S9-B
NA = C
A = $58.35/4
A = $14.59 per Parcel
Redlands Regular Meeting of 06-20-2023 778 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
31 Annexation S9-C – there is no Annexation S9-C
Annexation S9-D (Zone 3) - CUP 617 APN 0292-033-13
The one parcel in Annexation S9-D will receive the entire benefit assessment. The calculation for the assessment follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S9-D
NA= C
A = $80.20/1
A = $80.20 per Parcel
Annexation S9-E (Zone 1) - CRA 670 APN 0292-157-20
The one parcel in Annexation S9-E will receive the entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S9-E
NA = C
A= $19.45/1
A = $19.45 per Parcel
Annexation S9-F (Zone 3) - CUP 629
The one parcel in Annexation S9-F will receive the entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S9-F
NA = C
A = $100.25/1
A = $100.25 per Parcel
Redlands Regular Meeting of 06-20-2023 779 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
32 Annexation S10-A (Zones 1 & 3) - Tract 15040 APN 0174-631-01 thru -09, -11 thru - 35, -37 thru -58, -63, -64
The fifty-eight parcels in Annexation S10-A will each receive an equal benefit assessment.

The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N =Number of Parcels in Annexation S10-A
NA = C
A = $1,461.15/58
A = $25.19 per Parcel
Annexation S10-B (Zones 1 & 4) - Tract 15832 APN 0172-301-18 thru 22, 26 The six parcels in Annexation S10-B will each receive an equal benefit assessment. The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S10-B
NA = C
A = $140.89/6
A = $23.48 per Parcel
Annexation S10-C (Zones 1, 3 & 4) - TR 15937 APN 0168-731-01 thru -25, APN 0168- 741-01 thru -78, APN 0168-751-01 thru -56
The one hundred fifty-nine parcels in Annexation S10-C will each receive an equal benefit assessment. The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S10-C
NA = C
A = $2,722.64 /159
A = $17.12 per Parcel
Redlands Regular Meeting of 06-20-2023 780 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
33 Annexation S10-D (Zone 1) - Tract 16015 APN 1212-021-01 thru -62 The sixty-two parcels in Annexation S10-D will each receive an equal benefit assessment.

The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S10-D
NA = C
A = $1,050.30/62
A = $16.94 per Parcel
Annexation S10-E (Zones 1 & 3) - Tract 16029 APN 0167-081-13 thru -45 The thirty-three parcels in Annexation S10-E will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels
NA = C
A = $453.95/33
A = $13.76 per Parcel
Annexation S10-F (Zones 1 & 4) - Tract 16032 APN 0170-481-20 thru -34 The fifteen parcels in Annexation S10-F will each receive an equal benefit assessment. The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S10-F
NA = C
A = $259.17 /15
A = $17.28 per Parcel
Redlands Regular Meeting of 06-20-2023 781 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
34 Annexation S10-G (Zone 1) - Tract 16082 APN 0172-091-24 thru 36 The thirteen parcels in Annexation S1O-G will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S10-G
NA = C
A= $350.10/13
A = $26.93 per Parcel
Annexation S10-H (Zones 1 & 4) - Tract 16101 APN 0168-771-01 thru -50, APN 0168- 781-01 thru -34, APN 0168-791-01 thru -28, APN 0168-801-01 thru -38 The one hundred fifty parcels in Annexation S10-H will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S10-H
NA = C
A = $2,289.87/150
A = $15.27 per Parcel
Redlands Regular Meeting of 06-20-2023 782 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
35 Annexation S10-I (Zones 1 & 4) - MS 253 (PM 15530) and MS 255 (PM 15617) APN 0292-153-28, -30 thru -43
The fifteen parcels in Annexation S10-I will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment/Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S10-I
NA=C
A = $435.80/22
A = $19.81 per UOB
Assessment for each Parcel in PM 15530 (except Parcel 2):

APN 0292-153-28, 30 thru 41
Parcel 1 - 3 UOB = $59.43
Parcel 3 - 1 UOB = $19.81
Parcel 4 - 3 UOB = $59.43
Parcel 5 - 1 UOB = $19.81
Parcel 6 - 1 UOB = $19.81
Parcel 7 - 1 UOB = $19.81
Parcel 8 - 1 UOB = $19.81
Parcel 9 - 1 UOB = $19.81
Parcel 10 - 1 UOB = $19.81
Parcel 11 - 1 UOB = $19.81
Parcel 12 - 4 UOB = $79.24
Parcel 13 - 1 UOB = $19.81
Parcel 14 - 1 UOB = $19.81
Assessment for each Parcel in PM 15530:

APN 0292-153-42, 43
Parcel 1 - 1 UOB = $19.81
Parcel 3 - 1 UOB = $19.81
Redlands Regular Meeting of 06-20-2023 783 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
36 Annexation S10-J (Zone 4) - MS 252 (PM 15492) APN 0169-011-32 thru -35, -38, -39 The original five parcels in Annexation S10-J will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels in Annexation S10-J
NA = C
A = $147.21/5
A = $29.44 per Parcel for APN -32 thru -35
APN 0169-011-36 was split into APN 0169-011-38 and -39.

Therefore, A = $14.72 per Parcel for APN -38 and -39
Annexation S10-K (Zones 1 & 4) - CRA 720, PM 17658, APN 0292-154-22 thru -25 The four parcels in Annexation S7-K will receive one UOB assessment for 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment
C = Cost of SCE UOB and Incidental Expenses
N = Number of UOB
NA = C
A = $139.31/7
A = $19.45 per UOB (Zone 1)
A = $21.03 per UOB (Zone 4)
Assessment for each parcel:

Parcel 1 - Zone 1 - 2 UOB / Zone 4 - 2 UOB = $80.96
Parcel 2 - Zone 1 - 1 UOB = $19.45
Parcel 3 - Zone 1 - 1 UOB = $19.45
Parcel 4 - Zone 1 - 1 UOB = $19.45
Annexation S10-L – there is no Annexation S10-L
Redlands Regular Meeting of 06-20-2023 784 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
37 Annexation S10-M (Zone 1) - CRA 679 - APN 0292-310-42 The one parcel will receive entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and incidental Expenses
N = Number of Parcels
NA = C
A = $19.45/1
A = $19.45 per Parcel
Annexation S10-N (Zone 3) - CUP 35R2 - APN 0173-251-21
The one parcel will receive entire benefit assessment. The calculations for the assessments are as follows:

A =Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels
NA = C
A = $60.15/1
A = $60.15 per Parcel
Annexation S10-O (Zone 3) - CUP 355 Rev. 8 - APN 0172-121-10, 11, 14 The three parcels will receive an equal benefit assessment. The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels
NA = C
A = $80.20/3
A = $26.73 per Parcel
Redlands Regular Meeting of 06-20-2023 785 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
38 Annexation S10-P (Zone 3) - CUP 543 - APN 0171-431-05 The one parcel will receive entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels
NA = C
A = $120.30/1
A = $120.30 per Parcel
Annexation S10-Q (Zones 1 & 2) - MS 234 (PM 14891) - APN 0169·272-29, APN 0169- 281-45, 46
The three parcels will receive one UOB per 100 feet of parcel frontage in accordance with this report. The calculations for the assessments are as follows:

A = Assessment per UOB
C = Cost of operation and maintenance to be assessed
N = Number of UOB
NA = C
A = $196.38/12
A = $16.37 per UOB
Assessment for Each Parcel
Parcel 29 - 4 UOB = $65.48
Parcel 45 - 6 UOB = $98.22
Parcel 46 - 2 UOB = $32.74
Redlands Regular Meeting of 06-20-2023 786 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
39 Annexation S10-R (Zone 3) - MS 251 (PM 15414) APN 0176-014-16, 17 The two parcels will receive an equal benefit assessment. The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels
NA = C
A = $60.15/2
A = $30.08 per Parcel
Annexation S10-S (Zones 1 & 3) - Tract 14790-2 APN 0294-181-02 thru -15, APN 0294-191-01 thru -04, -06 thru -12, -16 thru -20,
APN 0294-201-09, -11, -13, -15, -19, -21, -27, -28,
APN 0294-211-02 thru -04, -06 thru -10, -12, -13
The forty-eight parcels in Annexation S10-S will each receive an equal benefit assessment.

The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels
NA = C
A = $2,378.05/48
A = $49.54 per Parcel
Annexation S10-T (Zones 1 & 3) - Tract 14790-3 APN 0294-222-01 thru -12, APN 0294-232-01 thru -07, APN 0294-242-01 thru -06, APN 0294-252-01 thru -13, APN 0294-262-01 thru -13
The fifty-one parcels in Annexation S10-T will each receive an equal benefit assessment.

The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels
NA = C
A = $1,842.70/51
A = $36.13 per Parcel
Redlands Regular Meeting of 06-20-2023 787 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
40 Annexation S10-U (Zones 1, 3 & 4) - Tract 15532 APN 0168-271-13 thru -48 The thirty-six parcels in Annexation S10-U will each receive an equal benefit assessment.

The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels
NA = C
A = $515.40/36
A = $14.32 per Parcel
Annexation S10-V (Zone 1) - CUP 652 - APN 0171-011-67
The one parcel will receive entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of SCE UOB and Incidental Expenses
N = Number of Parcels
NA = C
A = $19.45/1
A = $19.45 per Parcel
APN 0171-011-54 was the original Annexation 10-V. That parcel was merged with the parcel immediately to the east (APN 0171-011-45). The new parcel was assigned APN 0171-011-67.

Annexation S10-W (Zone 1) - MS 240 (PM 14912) - APN 0292-201-22 The one parcel will receive the entire benefit assessment. The calculations for the assessments are as follows:

A = Assessment per Parcel
C = Cost of Incidental Expenses
N = Number of Parcels
NA = C
A = $19.45/1
A = $19.45 per Parcel
This parcel has been subdivided and is not assessed.

Redlands Regular Meeting of 06-20-2023 788 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024
41 * * * * * * * * * * * *
The City Council will hold a public meeting on June 20, 2023 to determine the assessments based upon the costs for FY2023-2024 which are anticipated to be incurred by the City and which are to be recovered through assessments as required by the Landscaping and Lighting District Act of 1972.

Redlands Regular Meeting of 06-20-2023 789 of 1523
City of Redlands
Street Lighting District No. 1
Engineer’s Report
Fiscal Year 2023-2024

THIS PAGE INTENTIONALLY LEFT BLANK
Redlands Regular Meeting of 06-20-2023 790 of 1523
City Council Meeting K. 1.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Memorandums of Understanding negotiated by City staff between the City of Redlands and the Redlands Association of Department Directors, the Redlands Association of Management Employees, the Redlands Association of
Mid-Management Employees, and the Redlands Association of Safety Management Employees (Assistant City Manager
McConnell)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve the Memorandums of Understanding between the City of Redlands and the Redlands Association of Department Directors, the Redlands Association of Management Employees, the Redlands Association of Mid-Management Employees, and the Redlands Association of Safety Management Employees.

RECOMMENDATION:

Staff recommends that the City Council approve the Memorandums of Understanding between the City and the Redlands Association of Department Directors, the Redlands Association of Management Employees, the Redlands Association of Mid-Management Employees, and the Redlands Association of Safety Management Employees.

Redlands Regular Meeting of 06-20-2023 791 of 1523
DISCUSSION:

The City's negotiating team and members of the Redlands Association of Department Directors, the Redlands Association of Management Employees, the Redlands Association of Mid-Management Employees, and the Redlands Association of Safety Management Employees have met to negotiate their Memorandums of Understanding (MOUs) for the period of July 1, 2023 through June 30, 2026.

All represented units received a seven percent salary increase for the first year of the contract and two percent salary increases in both years two and three.

Other changes include elimination of the two-tier benefit contributions, increases in deferred compensation, increases to uniform and car allowances, vacation accruals, longevity, and the addition of educational incentives.

The parties have reached agreement and the MOUs have been prepared and are attached for the City Council’s consideration.

ALTERNATIVES:

N/A
STRATEGIC PLAN:

N/A
SUBMITTED BY:

Janice McConnell, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Christopher Boatman, RADD President
Brian Foote, RAME President
Stephen Crane, RASME President
Michael Foster, RAMME President
James Garland, Assistant Director, Finance
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Tommi Ng, Assistant Director, HR/Risk Management
Redlands Regular Meeting of 06-20-2023 792 of 1523
Fiscal Impact
Fiscal Year: FY2024-26
Revenue Generating: No
Appropriation Required Y/N: No
Account No.: Various
Discussion:

Summary of Financial Impact:

FY2024 FY2025 FY2026 3-Year Total
General Fund $1,520,044 $1,779,036 $2,008,580 $5,307,660 Other Funds $957,999 $1,124,595 $1,265,551 $3,348,145
Total $2,478,043 $2,903,631 $3,274,131 $8,655,805
Notes:

The Fiscal Impact above relates specifically to the RADD, RAME, RAMME, and RASME MOU's.

1. These amounts include base salary increases, elimination of the two-tier benefit contributions, and other MOU incentives.

2. Calculations include fully burdened staffing costs such as base salaries, pension costs, and other employer-paid benefits.

3. Staff will incorporate the financial impact above in the 2023-2024 mid-biennium review process. During this review, staff will be updating revenue and expenditure projections accordingly. Additional appropriations will also be made, if warranted, and taken to the City Council for consideration.

Attachments
RAME Redline MOU 23-26
RAME Final MOU
RASME Redline MOU 23-26
RASME Final MOU
RADD Redline MOU 23-26
RADD Final MOU
RAMME Redline MOU 23-26
RAMME Final MOU
Salary Range Tables 23-24
Redlands Regular Meeting of 06-20-2023 793 of 1523
RE035\042\10329096.v2

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF REDLANDS

AND THE

REDLANDS ASSOCIATION OF

MANAGEMENT EMPLOYEES
JULY 1, 2018 20231 - JUNE 30, 20263
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2 MEMORANDUM OF UNDERSTANDING
Between
The City of Redlands
And
Redlands Association of Management Employees
July 1, 2018 2023 1– June 30, 20263

TABLE OF CONTENTS
Article 1. Term of Memorandum of Understanding ........................................................... 54 Article 2. Preamble........................................................................................................... 54 Article 3. Recognition ....................................................................................................... 54 Article 4. Salaries.............................................................................................................. 54 Article 5. Retirement ........................................................................................................ 54 Article 6. Education Incentive Pay..................................................................................... 75 Article 7. Longevity Pay .................................................................................................... 75 Article 8. Uniform Allowance ............................................................................................ 76 Article 9. Tuition Reimbursement ..................................................................................... 76 Article 10. Bilingual Pay ...................................................................................................... 86 Article 11. Death of Employee ............................................................................................ 86 Article 12. Health Insurance................................................................................................ 87 Article 13. Dental Insurance...............................................................................................108 Article 14. Vision Care .......................................................................................................108 Article 15. Life Insurance ...................................................................................................118 Article 16. State Disability Insurance (SDI) .........................................................................118 Article 17. Vacation ...........................................................................................................118 Article 18. Sick Leave .........................................................................................................119 Article 19. Deferred Compensation....................................................................................129 Article 20. 401 A Plan ........................................................................................................129 Redlands Regular Meeting of 06-20-2023 795 of 1523
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3 Article 21. Vehicle Allowance...........................................................................................1210 Article 22. Bereavement Leave ........................................................................................1310 Article 23. Leave of Absence Without Pay........................................................................1310 Article 24. Personal Leave................................................................................................1310 Article 25. Executive Leave ..............................................................................................1310 Article 26. Holidays .........................................................................................................1311 Article 27. Probation .......................................................................................................1411 Article 28. Review/Evaluation Date .................................................................................1411 Article 29. Performance Evaluations................................................................................1412 Article 30. Disciplinary Procedure ....................................................................................1412 Article 31. Grievance Procedure.......................................................................................1917 Article 32. Demotion/Non-Disciplinary ............................................................................2320 Article 33. Layoff Procedure ............................................................................................2321 Article 34. Management Rights........................................................................................2522 Article 35. Savings Clause ................................................................................................2522 Article 36. Zipper Clause..................................................................................................2523 Article 37. Signatures.......................................................................................................2523 Article 1. Term of Memorandum of Understanding ........................................................... 44 Article 2. Preamble........................................................................................................... 44 Article 3. Recognition ....................................................................................................... 44 Article 4. Salaries.............................................................................................................. 44 Article 5. Retirement ........................................................................................................ 44 Article 6. Longevity Pay .................................................................................................... 55 Article 7. Tuition Reimbursement ..................................................................................... 55 Article 8. Bilingual Pay ...................................................................................................... 66 Article 9. Death of Employee ............................................................................................ 66 Article 10. Health Insurance................................................................................................ 76 Article 11. Dental Insurance................................................................................................ 88 Article 12. Vision Care ........................................................................................................ 88 Article 13. Life Insurance .................................................................................................... 88 Formatted: Default Paragraph Font, Font: Calibri
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4 Article 14. State Disability Insurance (SDI) .......................................................................... 88 Article 15. Vacation ............................................................................................................ 88 Article 16. Sick Leave .......................................................................................................... 88 Article 17. Deferred Compensation..................................................................................... 99 Article 18. 401 A Plan ......................................................................................................... 99 Article 19. Vehicle Allowance.............................................................................................109 Article 20. Bereavement Leave ........................................................................................1010 Article 21. Leave of Absence Without Pay........................................................................1010 Article 22. Personal Leave................................................................................................1010 Article 23. Executive Leave ..............................................................................................1010 Article 24. Holidays .........................................................................................................1010 Article 25. Probation .......................................................................................................1111 Article 26. Review/Evaluation Date .................................................................................1111 Article 27. Performance Evaluations................................................................................1111 Article 28. Disciplinary Procedure ....................................................................................1111 Article 29. Grievance Procedure.......................................................................................1616 Article 30. Demotion/Non-Disciplinary ............................................................................2020 Article 31. Layoff Procedure ............................................................................................2020 Article 32. Management Rights........................................................................................2222 Article 33. Savings Clause ................................................................................................2222 Article 34. Zipper Clause..................................................................................................2222 Article 35. Signatures.......................................................................................................2222 Formatted: Default Paragraph Font, Font: Calibri
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5 Article 1. TERM OF MEMORANDUM OF UNDERSTANDING
Except where expressly stated otherwise herein, the City of Redlands (““City””) and the Redlands Association of Management Employees (““Unit””) agree that the provisions of this Memorandum of Understanding (MOU) shall become effective on July 1, 2018 2023 and shall expire on June 30, 20263.

Article 2. PREAMBLE
It is the intent and purpose of this MOU to set forth the understanding of the parties reached as a result of meeting and conferring in good faith regarding, but not limited to, matters relating to the wages, hours, and terms and conditions of employment between the City and the Unit.

Article 3. RECOGNITION
A Unit employee shall be defined as an employee of the City and assigned to the Unit by the City Manager in accordance with City policies and procedures.

Article 4. SALARIES
A. All Unit employees shall receive the following salary increases:

1. Effective the first full pay period after July 1, 202318, all Unit employees will receive a fiveseventhree percent (753%) increase to base salary.

2. Effective the first full pay period after July 1, 202419, all Unit employees will receive a three two percent (23%) increase to base salary over the prior year.

3. Effective the first full pay period after July 1, 20250, all Unit employees will receive a three two percent (23%) increase to base salary over the prior year.

B. Compaction: A minimum salary differential of twenty percent (20%) shall be maintained between Management Unit classifications and Mid-Management Unit classifications. In the event there are increases to salaries in mid-management classifications that result in a differential less than twenty percent (20%) between mid-management unit classifications and the management Unit they report to, all management classifications shall be adjusted upward until the differential is maintained.

C.B. The existing salary differentials within the management unit shall be maintained.

D.C. All Management Unit employees are responsible for the employee contribution to Social Security and Medicare.

Article 5. RETIREMENT
A. Classic Members

1. AEffective the first payroll period commencing on or after City Council adoption of the 2012-2015 MOU and adoption by the Council and implementation of necessary CalPERS resolution(s) addressing the amount of employer funding of “classic” normal member employee CalPERS contributions, all “classic” Unit members employed prior to March 11, 2010 shall individually fund 3.0% of compensation earnable (42.87% of the 7% of compensation earnable, which is presently the maximum “classic” normal member employee CALPERS contribution) as and for the Unit employee’s normal employee PERS. “Classic” Unit employees hired on or after March 11, 2010 shall continue to individually fund 5% of compensation earnable as and for the individual employee’s normal employee PERS contribution. (The term “classic” employee is defined in the Public Employee’s Pension Reform Act of 2013-“PEPRA.”)
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6 Effective the first payroll period commencing on or after July 1, 2014, all “classic” Unit employees employed prior to March 11, 2010 shall fund 5% of compensation earnable (71.4% of the 7% of compensation earnable) as and for the individual employee’s normal employee PERS contribution.

1. Effective the first payroll commencing on or after January 1, 2015, all “classic” Unit employees including those first employed on and after March 11, 2010 shall personally fund 100% of the 7% of compensation earnable as and for the individual employee’s normal employee PERS contribution. (The term “classic” member is defined in the Public Employee’s Pension Reform Act of 2013 “PEPRA.”)
All “classic” employee normal contributions required to be paid by the employee, whether paid by the employer or the employee, shall be credited to the member’s CalPERS account.

Whether as authorized by Government Code § 20692, 20636(c)(4) or any other statutory or legal basis, the City shall not report to CalPERS as any type of compensation, any portion of the normal employee PERS contributions required by PERS which are funded by the employee.

2. The City shall continue to include in this contract with CalPERS, the following provisions:.

HIGHEST SINGLE YEAR

SURVIVOR CONTINUANCE
2% @ 55 RETIREMENT FORMULA
B. New MembersAB 340

1. TAB 340, the Public Employee’s Pension Reform Act of 2013 – “PEPRA” (signed by the Governor on 09/07/12,) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of this MOU, as described below. Any provision in this MOU which contradicts any provision of AB 340 shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of this MOU or any MOU, Agreement, Rule or Regulation predating this MOU.

2. Unit employees who are “new members” as defined in the above AB 340PEPRA, shall individually pay an initial member CALPERS contribution rate of 50% of the normal cost rate (as defined and calculated by CalPERS) for the Defined Benefit Plan in which said newly hired member is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30)

3. Unit employees who are “new members,” as defined in the above AB 340PEPRA, on and after January 1, 2013, shall be enrolled in the AB 340 retirement plan of 2%@62 (Government Code section 7522.20(a), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).)

HIGHEST SINGLE YEAR

SURVIVOR CONTINUANCE
2% @ 55 RETIREMENT FORMULA
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7 Article 6. EDUCATION INCENTIVE PAY
Unit eEmployees will qualify for a three percent (3%) increase in base salary upon submitting satisfactory proof of a Master or Doctoral degree (i.e., official transcripts) where such degree is not required as part of the employee’s minimum job qualifications. If a Master’s degree is required as part of the employee’s minimum job qualifications, the employee will only be eligible for education incentive pay upon submitting satisfactory proof of a Doctoral degree.

Article 6.Article 7. LONGEVITY PAY
A. Employees with ten (10) years continuous service with the City, shall advance to Step “5” on the salary schedule which shall be a minimum of three percent (3%) higher than Step “4,” effective with the beginning of the pay period closest to completion of their tenth (10th) year of service.

A.B. Employees wUnit employees hired prior to March 11, 2010, with fifteen (15) years continuousumulative service with the City, shall advance to the Step “6F” on the salary schedule which shall be a minimum of two percent (2%) higher than Step “5,”resolution effective with the beginning of the pay period beginning closest to completion of their fifteenth (15th) the first day of their 16th year of service.

B. Unit employees hired on or after March 11, 2010 shall not be eligible for "F" step longevity pay.

C. In the event that an employee is not at Sthe E step 4 when he/she is eligible for the SF step 5, at the completion of tenfifteen (105) years of service, the employee will advance to the next step in the salary range, and continue to advance based on merit until the employee reaches Sthe F step 5.

C.D. In the event that an employee is not at Step 5 when he/she is eligible for the Step 6, at the completion of fifteen (15) years of service, the employee will advance to the next step in the salary range, and continue to advance based on merit until the employee reaches Step 6.

Article 8. UNIFORM ALLOWANCE
The Fire Marshall shall receive a uniform allowance of eleven hundred dollars ($1,100) per year, with $550 paid in January, and $550 paid in June.

Article 7.Article 9. TUITION REIMBURSEMENT
A. Unit employees shall be reimbursed up to the dollar amount charged for the same number of units per term by the University of California, Riverside. An employee shall not receive reimbursement in excess of five thousand dollars ($5,000) in any one fiscal year. The difference between the City’s maximum obligation during any fiscal year and the amount of any actual reimbursement received by the employee during that fiscal year shall not be carried over or be available to use by the employee in any subsequent fiscal year.

B. Unit employees hired after March 11, 2010 shall be reimbursed up to the dollar amount charged for the same number of units per term by the University of California, Riverside. An employee shall not receive reimbursement in excess of two thousand five hundred dollars ($2,500) in any one fiscal year.

The difference between the City’s maximum obligation during any fiscal year and the amount of any actual reimbursement received by the employee during that fiscal year shall not be carried over or be available to use by the employee in any subsequent fiscal year.

C.B. The course must be satisfactorily completed with a minimum grade of “C” or equivalent to qualify for reimbursement.

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8 Article 8.Article 10. BILINGUAL PAY
A. Eligible Unit employees will be compensated $10065.00 per month for the performance of bi-lingual skills beginning the first pay period following certification by successful completion of a competency exam administered through the Human Resources Department or third party selected by the City.

B. Recommendation by the Department Head.

C. The determination of the number of employees designated to receive bi-lingual pay is at the sole discretion of the City.

D. Bilingual pay shall apply regardless of the frequency or total time required to perform translation duties.

E. In the event that a department head’s bilingual employees are not available and a bilingual need occurs, that department head may request that another department head loan a bilingual employee to that department to handle the bilingual need for the duration of the assignment.

F. In the event that an employee which is approved for bilingual pay receives a change in assignment, classification, job duties or is transferred or promoted, a determination may be made by the employee’s department head that bilingual skills are no longer required for use on the job and this benefit will be removed from the employee without right of appeal.

G. In the event that there are more bilingual employees in a department or location than are required by the City to provide this service, the City will determine a method whereby qualified employees can receive this compensation on a rotational basis.

H. The City reserves the right to determine the languages for which testing will be conducted.

I. The City reserves the right to determine where the use of employee bilingual skills would be best served.

J. The City may require employees to keep a log demonstrating that bilingual skills are being utilized.

K. An employee’s continuation in the bilingual program is subject to periodic evaluation and retesting.

L. Only employees granted bilingual pay shall be required to speak the designated language.

Article 9.Article 11. DEATH OF EMPLOYEE
A. The eligible dependents of deceased Unit employees shall be entitled to benefits as follows:

1. Sick leave accruals, lifetime medical insurance and other applicable benefits shall be calculated and/or compensated according to the eligibility requirements stated in the current MOU.

2. In the event the deceased employee qualified for a service retirement (i.e. age 50 and with a minimum of five (5) years of service with the City), the City shall calculate and/or compensate benefits in the same manner as an employee service retirement.

Article 10.Article 12. HEALTH INSURANCE
A. Subject to B below, and only for Unit employees hired prior to March 11, 2010 the City shall continue to pay the monthly premium for such employees and their eligible dependents under the PERS health insuranceThe City shall contribute directly to CalPERS on behalf of each employee three hundred and ninety-seven dollars ($397.00) per month pursuant to Resolution No. 4572, adopted by the City Council on September 5, 1989. In addition, the City shall contribute an amount through the City’s cafeteria plan that is equal of the difference between the City’s minimum PEMHCA contribution and the following amounts:

COVERAGE LEVEL

PREMIUM TOTAL CITY

CONTRIBUTION

EFFECTIVE
JANUARY 1, 2024

EFFECTIVE
JANUARY 1, 2025
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9 B. City contributions to the cafeteria plan may be used toward available cafeteria benefits, including City medical plan premiums, flexible spending account, and post- employment health plan.Additionally only for members hired by the City prior to March 11, 2010, the maximum City funding of employee and eligible dependent health insurance shall be increased in an amount equal to 50% of the dollar amount of the increase in PERS Choice health insurance rates.

C. Unit employees hired prior to March 11, 2010 who are currently in a recognized bargaining unit other than the Unit, and are promoted at a later date to a position in the Unit, are not eligible for this benefit in paragraph A. Such employees shall "carry over" their then existing health benefit(s) to their new position represented by the Unit.

D. For Unit employees hired on or after March 11, 2010, the City will contribute a maximum monthly health insurance contribution of three hundred and ninety-seven dollars ($397.00) per month pursuant to Resolution No. 4572, adopted by the City Council on September 5, 1989. Additionally, the City will contribute on a monthly basis five hundred and three dollars ($503.00) as a flexible benefit allotment to be utilized by the employee to purchase/contribute toward medical insurance premiums.

E.C. The City agrees to provide a stipend of $350, on a monthly basis, for those Unit employees with alternative medical coverage who opt for the stipend in lieu of the medical insurance benefit.

D. Insurance Adjustment: In July of each year, the City shall pay each Unit employee a cash payment in the amount of one hundred and fifty dollars ($150) to offset the co-payments and deductibles for medical insurance plans.

G.E. Lifetime Retiree Medical:

1. For all unit members who qualify as an “annuitant” under PEMHCA, the City will contribute directly to CalPERS on behalf of each annuitant three hundred and ninety-seven dollars ($397.00) per month pursuant to Resolution No. 4572, adopted by the Ccity Ccouncil on September 5, 1989.

2. Upon service retirement and completion of fifteen (15) or more cumulative years of service with the City, a Unit employee hired prior to March 11, 2010, who qualifies as an annuitant under PEMHCA, may elect to receive as City contribution to a retiree health savings account the difference between the PEMHCA minimum and the cost of fully paid lifetime medical and dental insurance (excludes vision coverage) for the employee and eligible dependents, under the City’s medical and dDental insurance programs, and may elect to convert accumulated sick leave to cash using the following formula, or have the option of converting 100% of accrued sick leave hours to service credit, or may use the following formula to convert accrued sick leave to cash and convert the remaining sick leave to service credit.

EFFECTIVE JULY 1, 2023:

PERS CHOICE LOS ANGELES
AREA
Employee Only: $505.637500 $775 $800
Employee Plus One Dependent: $1,011.26350500 $1,400550 $1,450600 Employee plus Two or more
Dependents:
$1,314.64750950 $2,0251,825 $1,9002,100
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10 COMPLETED

YEARS OF SERVICE

CONVERSION

PERCENTAGE
10 - 15 25%
16 - 19 35%
20+ 50%
Unit employees hired on or after March 11, 2010 are not eligible for this benefit in G.1the lifetime medical benefit.

3.Unit members with ten (10) years of continuous employment with the City who concurrently retire from the City and the CalPERS system and who qualify as an annuitant under PEMHCA may elect to receive the “Medical Bridge.” health insurance from the City.Under the Medical Bridge, the City will contribute the difference between the PEMCHA minimum and the cost of health insurance is defined as single party coverage for the retired unit member only for . Members who elect medical bridge health insurance will be entitled to coverage under the lowest cost medical and dental insurance plans as provided by the City to its then existing unit members until the member reaches the age of medicare eligibility at which time the benefit will cease and unit members will only receive the PEMHCA minimum contribution. Unit members who receive the medical bridge health insurance can select higher cost plans offered by the City to its then existing members and/or coverage for dependents, however, the additional cost for the plan or additional dependents shall be paid for by the unit member and not by the City. Unit employees whom do not qualify for life-time medical and retire with ten (10) years of service shall be entitled to a “medical bridge” program for themselves upon retirement from the City until they become Medicare-eligible. “Medical Bridge” is defined as employee-only coverage and Unit employees who are eligible for bridge insurance will be entitled to the least expensive equivalent health and dental insurance plan as provided by the City to its existing Unit employees through the CalPERS medical plan until the employee reaches the age of Medicare eligibility at which time the benefit will cease. Unit employees who receive the medical bridge program can select coverage for dependents, however, the additional cost must be paid for by the respective Unit employee and will not be paid for by the City.

1.3. H. DURING THE TERM OF THE MOU THE PARTIES AGREE TO "REOPEN" THE MOU TO DISCUSS ALTERNATIVES TO THE CURRENT CALPERS HEALTH INSURANCE PLANS.

Article 11.Article 13. DENTAL INSURANCE
The City agrees to pay the full monthly premium for dental insurance under the City’s dental plan or its equivalent for each Unit employee and all eligible dependents.

Article 12.Article 14. VISION CARE
The City agrees to reimburse each Unit employee up to threetwo hundred twenty five dollars ($300225) every fiscal year for the purchase of frames and lenses or contact lenses and the cost of eye examinations for the employee and/or his/her dependent.

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11 Article 13.Article 15. LIFE INSURANCE
The City shall contribute the monthly premium for term life insurance in the amount of twenty-five thousand dollars ($25,000) for all Unit employees. Employees may also purchase additional increments of life insurance at the City’s group rate at their own expense.

Article 14.Article 16. STATE DISABILITY INSURANCE (SDI) Unit employees shall be required to participate in State Disability Insurance at employees’ expense.

Article 15.Article 17. VACATION
A. The vacation accrual for Unit employees shall be as follows:

YEARS/MONTHS OF SERVICE ANNUAL
ACCRUAL RATE – HOURS
0 – 45 (0-59 months) 80
56 – 67 (60-83 months) 120
78 – 910 (84-119
months)9
14028
1010 – 144 (120-17967
months)1
16036
155+ (16880 months+)2
– 13
200144
TEffective July 1, 2017, the maximum vacation accrual leave balance shall be 1000 hours. Unit employees may shall convert all hours over 800 each year to a qualified 401(a) compensationretirement plan to the maximum allowed by law. The conversion shall occur in January each year.up to 300 hours of vacation per calendar year to deposit to the 401(a) deferred compensation plan. This conversion can be made with a two week notice to payroll.

Article 16.Article 18. SICK LEAVE
A. ACCRUAL: Unit employees shall receive eight (8) hours of sick leave per month.

B. USE: Employees may use up to half of their annual sick leave accrual, forty-eight (48) hours, to care for ill family members.

C. BUY BACK: In November of each calendar year, each Unit employee may elect to be paid at his/her current hourly rate for each sick leave day accumulated during the preceding following calendar year in excess of six (6) sick leave days in November of the following year. A total of one (1) year’s accumulation, ninety-six (96) hours, must be on the books prior to any compensation being paid. This election is irrevocable and may not be changed once the election is made. Employees in the uniUnit employees may also choose to accumulate all sick leave days, from calendar year to calendar year, to an unlimited amount.

D. CONVERSION TO CASH: Upon voluntary separation of service or layoff with the City, Unit employees with ten (10) years or more of continuous service shall be eligible to cash in unused sick leave at the following formula:

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12 YEARS OF SERVICE PERCENT
10 – 15 25 %
16 – 20 35 %
21+ 50 %
E. UPON RETIREMENTAT SEPARATION OF SERVICE: In lieu of the benefit D and upon retirement under the PERS retirement plan, Unit employees will have the option of: (1) converting one hundred percent (100%) of individual sick leave accruals to service credit; or, (2).

F.E.UPON SERVICE RETIREMENT: In lieu of the benefit D and upon service retirement under the PERS retirement plan, Unit employees may elect to have all remaining sick leave accrued at the time of retirement converted to cash value at their final rate of pay, and deposited in the Post Employment Health Plan (PEHP) where it can be used apply such cash value tofor applicable premiums payable under the City’s medical insurance program for the employee and the employee’s eligible dependents. until the cash value is exhausted. The cash value of sick leave is subject to all applicable taxes. In the event that the employee dies prior to exhaustion of the cash value of said benefits, the remaining cash value may be applied toward the premiums of covered dependents until exhausted, subject to the conditions and limitations of the applicable insurance policyPEHP.

Article 17.Article 19. DEFERRED COMPENSATION
The City shall provide a 457 (b) deferred compensation plan to Unit employees. Unit employees may make voluntary contributions to the 457 (b) plan up to the maximum allowed by law. Participation by Unit employees is optional and all other costs shall be borne by plan participants.

Article 18.Article 20. 401 A PLAN
The City shall pay the costs to administer a 401(a) Retirement Plan. In January of each year, the City of Redlands makes an annual contribution to deferred compensation on behalf of each Unit employee in the amount of $1,125 per year + 32% of salary. For new Unit employees and employees transferring into the Unit, the amount shall be prorated on a monthly basis for period of service within Unit.

Upon retirement, Unit employees shall deposit the cash value of vacation leave, incentive payouts, floating holidays, and executive leave to the program in the maximum amount allowable.

Article 19.Article 21. VEHICLE ALLOWANCE
A. The City agrees to provide vehicles and/or allowances as follows:

Deputy Municipal
Utilities and Engineering
Director
City vehicle provided
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13 responsible for ensuring the City’s vehicle is appropriately secured when parked at the employee’s residence.

Article 20.Article 22. BEREAVEMENT LEAVE
In the event of a death in the immediate family, an eligible Unit employees will be compensated with four (4) days paid leave. In addition, eligible employees may be allowed to use accrued sick leave with full pay not to exceed three (3) days. Immediate family shall be defined as the following relatives to either the employee or spouse or registered domestic partner: spouse, registered domestic partner, child (including foster child or ward of the court), parent, grandparent, brother, sister, niece, nephew, step-children, and grandchildren. The definition of immediate family will also include the aunt and uncle of the employee only. Bereavement leave may also be used for the significant other of the employee provided the employee shows proof of cohabitation.

Article 21.Article 23. LEAVE OF ABSENCE WITHOUT PAY
If a Unit employee takes more than five (5) accumulated days of leave without pay in a calendar year, commencing at the beginning of the sixth (6th) day of leave without pay and any day of leave without pay thereafter during the calendar year; sick leave and vacation accruals will be adjusted proportionately to eliminate benefit accruals for any day an employee is on leave without pay status.

Article 22.Article 24. PERSONAL LEAVE
Unit employees may use up to a maximum of eight (8) hours of accrued sick leave per year for personal leave, subject to advanced approval by his/her supervisor.

Article 23.Article 25. EXECUTIVE LEAVE
Unit employees shall receive one hundred twenty (120) hours of Executive Leave annually. Executive leave shall be used within the calendar year or it will be removed from the books as of December 31st of each year.

Article 24.Article 26. HOLIDAYS
A. The holidays which will be honored for Unit employees will include the following, along with any additional day as designated by action of the City Council:

HOLIDAY DAY OBSERVED
New Year’s Day January 1
Martin Luther King Day Third Monday in January
President’s Day Third Monday in February
Cesar Chavez March 31
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14 Memorial Day Last Monday in May
Juneteenth June 19
Independence Day July 4
Labor Day First Monday in September
Columbus Day Second Monday in October
Veteran’s Day November 11
Thanksgiving Day Fourth Thursday in November
Friday after Thanksgiving Day Friday after Thanksgiving Day Christmas Eve December 24
Christmas Day December 25
B. If the holiday falls on Saturday, Friday shall be designated as the holiday and if the holiday falls on Sunday, Monday shall be designated as the holiday. If a scheduled holiday falls on an employee’s regular day off, the employee shall bank the holiday at their regularly scheduled hours to be used at a later datebe compensated for one day of holiday compensation at straight time. Employees should not be scheduled to work both the designated holiday and the actual holiday.

C. Holiday pay shall be compensated in accordance with the employee’s standard work schedule.

D. Unit employees hired prior to March 11, 2010 are entitled to receive: two (2) twenty hours of floating holidays annually. Floating holidays accrued but not taken are paid off during January of the year following the year in which the holidays were accrued. Employees hired on or after March 11, 2010 will not be entitled to this benefit.

E. The A.K. Smiley Public Library will be closed on the Saturday following Thanksgiving Day.

Article 25.Article 27. PROBATION
A. Unit employees hired on or after March 11, 2010 shall serve a probationary period of twelve (12) months.

B. Unit employees who are promoted shall serve a probationary period of six (6) months.

C. Probationary periods may be extended as set forth in the City's Personnel Rules and Regulations.

Article 26.Article 28. REVIEW/EVALUATION DATE
For all Unit employees the “review/evaluation date” shall be the day of the month in which the employee completes twelve (12) months of employment. When an employee receives a promotion, the new review/evaluation date shall be the day of the month in which the employee completes six (6) months of employment in the new classification. When a salary increase is granted, it shall be effective on the beginning of the pay period falling closest to the day of the month the employee was hired or promoted.

Article 27.Article 29. PERFORMANCE EVALUATIONS
In cases where a performance evaluation has not been received by a Unit employee within 30 days of the eligibility date, the employee should contact the supervisor, who must complete and file the evaluation within ten (10) working days.

Article 28.Article 30. DISCIPLINARY PROCEDURE
A. The Investigatory Interview Process
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15 Prior to any investigatory interview or consultation between an employee and the Department Head or City Manager, that could reasonably be construed to result in disciplinary action against the employee, the employee shall be given notice of the interview or consultation as soon as reasonably practical, and shall be advised of his or her right to representation under this section; and upon request shall be afforded an opportunity to contact and consult privately with a representative of the Unit. If requested, the employee may have Unit representative present during any such investigatory interview or consultation, and, to the extent practicable, such interviews or consultations shall be conducted during an employee’s working hours. Only those persons reasonably necessary to the conduct of the interview shall be present.

The employee or the City may elect to record any such investigatory interview or consultation, unless the parties mutually agree not to record such interview or consultation; however, in the event the City elects to record such an interview or consultation, it shall upon request provide the employee with a copy of said recording. The cost of providing a copy of the recording to the employee shall be borne by the employee.

B. Disciplinary Procedures
No employee who has successfully completed probation, shall be disciplined without cause.

Disciplinary action shall be defined to include: oral warnings, written reprimands, suspensions, demotions (non-probationary), reduction in pay and discharge. Oral and written reprimands may be initiated at the supervisor/Division Manager level. Disciplinary action more serious than a written reprimand must be initiated at the Department Head level.

1. Notice of Proposed Action
Whenever an employee is to be discharged, suspended (for more than five (5) working days) demoted (non-probationary), or reduced in step, for disciplinary purposes, written notice of at least five (5)1 days of the proposed disciplinary action shall be given before such action is to be taken and must include:
a. Notice of proposed action;
b. Reasons for proposed action;
c. A copy of charges stating specific incidents or specific courses of conduct, e.g. as evidenced by work performance evaluations, and a copy of the written materials upon which the decision to take proposed disciplinary action is based; and
d. A notice to the employee of the right to respond in writing or orally within the five (5) day period.

In the case of a suspension of five (5) working days or less, the foregoing procedures shall be afforded the employee either before or during the suspension, or within a reasonable time thereafter.

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16 c. Employees may be suspended without prior written notice in extraordinary circumstances when it is essential to avert harm to the public, other employees, or to avert serious disruption of governmental business. The appointing authority may schedule an employee for vacation or holiday leave as the circumstances may warrant. Extraordinary circumstances include but are not limited to situations involving misappropriation of public funds or property; working while under the influence of alcohol or intoxicating drugs; open insubordination; commission of a crime involving moral turpitude punishable by imprisonment for six (6) months or more; and disruption of City business through willful misconduct (altercations, etc.). d. Oral notice is insufficient as full notice for proposed disciplinary action. In extraordinary circumstances when immediate suspension, demotion, removal, or reduction in step is warranted, initial notice may be given orally. The employee should be told when the initial action is taken what the reasons for the actions are and, in addition, the employee will have an opportunity to respond in writing and/or orally to those charges. The written charges in the case of an immediate disciplinary action must be prepared as soon as possible and normally within a day or two (2) of the initial oral notice.

3. Employee's Response to Proposed Discipline
a. An employee receiving a Notice of Proposed action shall have the right to respond to the Department Head. An employee’s opportunity to respond to the Department Head is not intended to be an adversary hearing. An employee has the right to have a representative of his/her own choosing at the meeting. The employee shall not be accorded the opportunity to cross-examine a department’s witnesses, nor to present a formal case in opposition to the proposed discipline. However, the limited nature of this response does not obviate the Department Head’s responsibility to initiate further investigation if the employee’s version of the facts raises doubts as to the accuracy of the Department Head’s information leading to the discipline proposal. An employee may elect not to respond, thereby waiving any further pre-disciplinary response.
b. The Department Head will evaluate the proposed discipline in light of the employee’s response, if any. Within ten (10) days of the employee’s response, or deadline for response, a decision will be transmitted in writing to the employee. Service of the decision will be in person or by mail.

4. City Manager Level Appeal
a. Any permanent employee shall have the right to appeal any termination, suspension, reduction in salary, or non-probationary demotion. The appeal process shall not be applicable to those positions which may be deemed exempt or to probationary employees. The appeal process shall not be applicable to verbal and written reprimands, probationary demotions, performance evaluations and denial of performance increases. An employee desiring to appeal the Department Head’s decision shall have ten (10) days after receipt of the response to file an appeal. The employee’s request for appeal must be addressed to the City Manager and received in the City Manager’s office so that same is date stamped by the City Manager’s office within the ten (10) day period.
b. If, within the 10-day appeal period, the employee involved does not file said appeal, unless good cause for the failure is shown, the action of the Department Head shall be considered conclusive and shall take effect as prescribed. If within the ten (10) day appeal period, the Formatted: Line spacing: Exactly 9 pt
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17 employee involved files such notice of appeal by giving written notice of appeal to the City Manager, an appeal meeting shall be scheduled.
c. The meeting with the City Manager shall be conducted in the same manner as the Response to Proposed Discipline set forth in paragraph 2(C) above. d. The City Manager will evaluate the discipline in light of the employee’s response, if any. Within ten (10) days of the employee’s response a decision will be transmitted in writing to the employee. Service of the decision will be in person or by mail.

5. Advisory Arbitration
a. An employee desiring to appeal the City Manager's decision shall have ten (10) days after receipt of the response to file an appeal. The employee's request for appeal must be addressed to the City Manager and received in the City Manager's office so that same is date stamped by the City Manager’s office within the ten (10) day period. b. If, within the 10-day appeal period, the employee involved does not file said appeal, unless good cause for the failure is shown, the action of the City Manager shall be considered conclusive and shall take effect as prescribed. If within the ten (10) day appeal period, the employee involved files such notice of appeal by giving written notice of appeal to the City Manager, an appeal hearing shall be established as follows:
i. The California State Mediation and Conciliation Service shall be requested to submit a list of seven (7) persons qualified to act as hearing officers to the City and the employee.

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18 vi. Each party shall have these rights: To be represented by legal counsel or other person of his/her choice; to call and examine witnesses; to introduce evidence; to cross-examine opposing witnesses on any matter relevant to the issues even though that matter was not covered in the direct examination; to impeach any witness regardless of which party first called him/her to testify; and to rebut the evidence against him/her. If the employee does not testify in his/her own behalf, he/she may be called and examined as if under crossexamination. Oral evidence shall be taken only on oath or affirmation. A court reporter will be engaged to record the hearing, unless the parties (City, hearing officer, employee/employee representative) mutually agree that same is not necessary. vii. The hearing shall proceed in the following order, unless the hearing officer, for special reason, otherwise directs:

1. The party imposing discipline shall be permitted to make an opening statement;

2. The appealing party shall then be permitted to make an opening statement;

3. The party imposing disciplinary action shall produce the evidence on his/her part; the City bears the burden of proof and burden of producing evidence;

4. The party appealing from such disciplinary action may then open his/her defense and offer his/her evidence in support thereof; the employee bears the burden of proof and the burden of producing evidence for any affirmative defenses asserted;

5. The parties may then, in order, respectively offer rebutting evidence only, unless the hearing officer for good reason, permits them to offer evidence upon their original case;

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19 iv. Within sixty (60) days of the receipt of the hearing officer’s findings, recommendation, and transcript, the City Council shall adopt, amend, modify or reject the recommended findings, conclusions, and/or opinions of the hearing officer. Prior to making a decision which modifies or rejects the recommendation of the hearing officer, the City Council shall order and read the transcript of the hearing. Prior to making a decision which supports the hearing officer, the City Council may order and read the transcript, at its option. The City Council shall not conduct a de novo hearing. The City Council may, at its option, allow limited oral arguments and/or may request and review written statements from either side. The decision of the City Council shall be final and conclusive. Copies of the City Council’s decision, including the hearing officer’s recommendation(s), shall be filed where appropriate, including the employee’s personnel file, unless no discipline is upheld by the City Council.
v. Each party shall equally bear the cost and fees of the hearing officer, the cost of facilities, the court reporter and transcripts. Each party shall bear its own witness and attorney fees.

If either party unilaterally cancels or postpones a scheduled hearing, thereby resulting in a fee charged by the hearing officer or court reporter, then the party responsible for the cancellation or postponement shall be solely responsible for payment of that fee. This process shall not apply to mutual settlements by the parties which result in a hearing officer fee.
vi. In the case of suspension, demotion, reduction in salary, or dismissal prescribed by the City Council, the time of such suspension, demotion or dismissal shall be effective from the first day after such delivery of said decision or shall relate back to and be effective as of the date the employee was disciplined pending hearing before and decision by the City Council, whichever is applicable. If discipline imposed resulted in loss of pay, and the decision results in reduction or elimination of loss of pay, the pay loss shall be restored to the employee based on the number of standard work hours lost computed at his/her then base hourly rate.
vii. The provisions of Section 1094.6 of the Code of Civil Procedure shall be applicable to proceedings under this Section.

Article 29.Article 31. GRIEVANCE PROCEDURE
A. Definition
A “grievance” is a formal, written allegation by a grievant that he/she has been adversely affected by an existing violation, misinterpretation or misapplication of the specific provisions of the Memorandum of Understanding, provisions of the Personnel Rules and Regulations, and/or written City Policy. Other matters for which a special method of review is provided by law, ordinance, resolution, or by administrative regulations and procedures of the City, are not within the scope of this procedure. This procedure is not to be used in lieu of the Disciplinary Appeal Procedure set forth in Article 27.

B. Procedure

1. Every effort shall be made to resolve a grievance through discussion between the employee and his/her immediate supervisor. It is the spirit and intent of this procedure that all grievances are settled quickly and fairly without subsequent discrimination against employees who may seek to adjust a grievance. Every effort should be made to find an acceptable solution at the lowest level Formatted: Line spacing: Exactly 10 pt
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20 of supervision. Within fifteen (15) days2 after a grievant knew, or by reasonable diligence should have known, of the condition upon which a grievance may be based, the grievant shall attempt to resolve it by an informal conference with the grievant’ s immediate supervisor. A supervisor shall render a verbal decision within seven (7) days of the conclusion of the informal conference.

2. If the problem cannot be resolved between the employee and the supervisor, the employee may, within seven (7) days from the date of receiving the answer from his/her supervisor, file a written grievance and request a meeting with the Division Manager, if one exists, in order to discuss the grievance. The written grievance shall contain the following information:
a. Name of grievant and job title;
b. Department/Section;
c. Clear and concise statement of the nature of the grievance including the circumstances and dates involved;
d. The specific provision(s) of the M.O.U., City Policy or Personnel rules alleged to have been violated;
e. Requested remedy;
f. Name of the grievant’s Labor Representative, if any; and g. Date and signature of the grievant or Labor Representative.

3. The Division Manager shall render a decision and comments in writing and return them to the grievant within ten (10) days after receiving the written grievance.

4. If the Division Manager and employee cannot reach a solution to the grievance (or if a Division Manager does not exist), the employee may, within seven (7) days from the date of receiving the answer from the Division Manager, request, in writing, a meeting with the Department Head.

5. The Department Head shall render his/her decision in writing within fifteen (15) days of receiving the appeal. If the Department Head and employee are unable to arrive at a satisfactory solution, the employee may, within ten (10) days from the date of the decision by the Department Head, submit a written appeal to the Human Resources Director.

6. The City Manager shall review the grievance and respond to the employee within twenty (20) days of receiving the appeal. The response shall be in writing.

7. An employee desiring to appeal the City Manager's decision shall have ten (10) days after receipt of the response to file an appeal. The employee’s request for appeal must be addressed to the Human Resources Director and received in the Human Resources office so that same is date stamped by the Human Resources office within the ten (10) day period.

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21 officers (the right to strike the first name to be determined by lot) until one (1) name remains, and that person shall be the hearing officer.
b. Where practicable, the date for a hearing shall not be less than twenty (20) days, nor more than sixty (60) days, from the date of the filing of the appeal with the Human Resources Director. The parties may stipulate to a longer or shorter period of time in which to hear the appeal. All interested parties shall be notified in writing of the date, time, and place of hearing. c. All hearings shall be private provided, however, that the hearing officer shall, at the request of the grievant, open the hearing to the public.
d. Subpoenas and subpoenas duces tecum pertaining to a hearing shall be issued at the request of either party, not less than seven (7) days, prior to the commencement of such hearing.

After the commencement of such hearing, subpoenas shall be issued only at the discretion of the hearing officer.
e. The hearing need not be conducted in accordance with technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which reasonable persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rules which might make improper admission of such evidence over objection in civil actions. Hearsay evidence may be used for the purpose of supplementing or explaining any direct evidence but shall not be sufficient in itself to support a finding unless it would be admissible over objection in civil actions. The rules of privilege shall be effective to the same extent that they are now or hereafter may be recognized in civil actions, and irrelevant and unduly repetitious evidence shall be excluded. The hearing officer shall not be bound by technical rules of evidence. The hearing officer shall rule on the admission or exclusion of evidence.
f. Each party shall have these rights: To be represented by legal counsel or other person of his/her choice; to call and examine witnesses; to introduce evidence; to cross-examine opposing witnesses on any matter relevant to the issues even though that matter was not covered in the direct examination; to impeach any witness regardless of which party first called him/her to testify; and to rebut the evidence against him/her. If the grievant does not testify in his/her own behalf, he/she may be called and examined as if under crossexamination. Oral evidence shall be taken only on oath or affirmation. A court reporter will be engaged to record the hearing, unless the parties (City, hearing officer, employee/employee representative) mutually agree that same is not necessary. g. The hearing shall proceed in the following order, unless the hearing officer, for special reason, otherwise directs:
i. The grievant shall be permitted to make an opening statement; ii. The City shall then be permitted to make an opening statement; iii. The grievant shall produce the evidence on his/her part; the grievant bears the burden of proof and burden of producing evidence;
iv. The City may then open its defense and offer its evidence in support thereof; the City bears the burden of proof and the burden of producing evidence for any affirmative defenses asserted;
v. The parties may then, in order, respectively offer rebutting evidence only, unless the hearing officer for good reason, permits them to offer evidence upon their original case; vi. Closing arguments shall be permitted and written briefs may be permitted at the discretion of the hearing officer.

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22 h. The hearing officer shall determine relevancy, weight, and credibility of testimony and evidence. He/she shall base his/her findings on the preponderance of evidence. During the examination of a witness, all other witnesses, except the parties, shall be excluded from the hearing unless the hearing officer, in his/her discretion, for good cause, otherwise directs. No still photographs, moving pictures, or television pictures shall be taken in the hearing chamber during a hearing. The hearing officer, prior to or during a hearing, may grant a continuance for any reason he/she believes to be important to reaching a fair and proper decision. The hearing officer shall render his/her judgment as soon after the conclusion of the hearing as possible and in no event later than thirty (30) days after conducting the hearing. The opinion shall set forth findings of fact and conclusions.
i. The hearing officer may recommend sustaining or rejecting any or all of the grievance. j. The hearing officer’s opinion and recommendation shall be filed with the Human Resources Director, with a copy sent to the grievant, and shall set forth his/her findings and recommendations.
k. Within sixty (60) days of the receipt of the hearing officer’s findings recommendation, and transcript, the City Council shall adopt, amend, modify or reject the recommended findings, conclusions, and/or opinions of the hearing officer. Prior to making a decision which modifies or rejects the recommendation of the hearing officer, the City Council shall order and read the transcript of the hearing. Prior to making a decision which supports the hearing officer, the City Council may order and read the transcript, at its option. The City Council shall not conduct a de novo hearing. The City Council may, at its option, allow limited oral arguments and/or may request and review written statements from either side. The decision of the City Council shall be final and conclusive. Copies of the City Council’s decision, including the hearing officer’s recommendation(s) shall be filed where appropriate, including the grievant's personnel file.
l. Each party shall bear equally the cost of facilities, fees and expenses of the hearing officer, including the court reporter and transcripts. Each party shall bear its own witness and attorney fees. If either party unilaterally cancels or postpones a scheduled hearing, thereby resulting in a fee charged by the hearing officer or court reporter, then the party responsible for the cancellation or postponement shall be solely responsible for payment of that fee. This process shall not apply to mutual settlements by the parties which result in an arbitration fee. m. The provisions of Section 1094.6 of the Code of Civil Procedure shall be applicable to proceedings under this Section.

9. If the time limits for employees’ appeals at any step should elapse, the grievance shall be considered withdrawn. Time limits may be extended by mutual consent. If the City fails to respond within the prescribed time limits, the grievance will be deemed to have been denied and the employee may go to the next step. If the City Manager fails to respond within the prescribed time limit, the grievance will be deemed to have been denied and the employee will be deemed to have exhausted his/her administrative remedy.

10. The employee may request the assistance of another person of his/her own choosing in preparing and presenting his/her grievance at any level of review. In the event the employee desires the presence of a representative who is an employee of the City, he/she shall make such request through the supervisor and the supervisor shall make the necessary arrangements for the employee representative to be present.

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23 11. The employee and/or his/her representative may use a reasonable amount of work time as determined by the appropriate supervisor or Department Head in presenting the grievance.

However, no employee shall absent himself/herself without first being excused by his/her supervisor.

12. No employee shall be required to be represented by an employee organization in processing a grievance.

13. Employees shall be assured freedom from reprisal for using the grievance procedures by both the City and the employee organization.

14. The settlement terms of a grievance which is processed by an employee individually or by a recognized employee organization shall not conflict with the express provisions of a Memorandum of Understanding between the City and the formally recognized employee organization for such unit.

15. A group grievance may be filed when one (1) set of circumstances or occurrences affects more than one (1) employee in the same manner or to the same extent. The group may file one (1) document which all members of the group have read and signed. Members of the group shall be limited to those who have signed the grievance. The resolution of a group grievance may not be consistent among all employees in the group grievance due to differences in the circumstances or occurrences that brought about the grievance.

16. A group grievance affecting all members of an employee organization may be brought by the employee organization itself. In such case the procedure shall be commenced directly at the City Manager level within fifteen (15) days after authorized representatives of the employee organization knew, or by reasonable diligence should have known, of the condition giving rise to the grievance and shall be subject to all applicable time limitations and the provisions set forth above.

Article 30.Article 32. DEMOTION/NON-DISCIPLINARY
Unit employees who are demoted due to layoff or other non-disciplinary reasons will be required to serve a new probationary period in the lower classification, provided they have not held regular status in the lower classification previously. While serving this new probationary period, the employee will retain due process rights and cannot be disciplined or terminated from City service without due process.

Article 31.Article 33. LAYOFF PROCEDURE
A. Should the City Manager determine reductions in force to be necessary due to lack of work or for financial reasons, he/she may initiate Layoffs. Classifications to be affected and the number of employees included will be determined by the City.

B. In determining the order of Layoffs, a combination of factors shall be considered, including but not limited to: qualifications, productivity, general performance, seniority with the City of Redlands, seniority in job classification, and needs of the City. Variations from the order of Layoffs and recall from Layoff may occur when the City deems such variations appropriate under the circumstances.

C. The factors the City, in its discretion, may use to determine include but are not limited to the following:

1. An employee's last four performance evaluations, if any;

2. Any history of employee commendations, awards, etc.;

3. Any history of employee disciplinary action;

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24 5. Safety record, including personal injury and damage to city property;

6. Probationary and temporary employees shall be laid off before a regular employee in the same classification;

7. Between two regular appointees in the same classification with the same skills, abilities, qualifications, merit and/or record, the employee with lesser seniority in the classification may be laid off first;

8. Between two regular appointees in the same classification the employee with lesser skills, abilities, qualifications, merit and\or record than may be laid off first, without regard to seniority;

9. Memoranda of Understanding ("MOU") between the City and aeffected bargaining units.

D. BUMPING

1. “Bumping” means the displacement of an employee from his/her position by an employee in a higher classification who formerly held the same position, or a position in the same job family, within that employee's department.

2. Where two or more employees are laid off from the same position, the employee with the greatest seniority in that classification shall have the first opportunity to bump as set forth below.

3. A laid-off employee shall be entitled to bump an employee in the same position previously held by the laid off employee, or a position in the same job family (set forth in the applicable MOU), in accordance with the criteria specified in paragraph C of this Rule, in that employee's department.

Alternatively, an employee may "bump" into a position in a different department which he/she held within the prior five (5) years. The laid off employee must be able to perform the essential job functions of the former position and possess the minimum qualifications of the position as specified by the job classification specification. A laid-off employee shall not bump an employee with greater skills, abilities, qualifications, merit and/or record. Laid off employees may also be placed in a vacant lower classification for which they meet the minimum qualifications. Employees must utilize the option that places them in the highest available position.

3.4. A laid-off employee shall be entitled to bump an employee in a lower position directly managed by the laid-off employee. The laid-off employee must be able to perform the essential job functions of the lower position and possess the minimum qualifications of the position as specified by the job classification. Employees must utilize the option that places them in the highest position.

4.5. The City will notify laid-off employees of any positions available for bumping. Bumping shall only be available in the laid-off employee's Department. Following such notification, the employee must notify the Human Resources Director in writing of his/her intent to exercise the bumping rights within seven (7) calendar days, and the position and classification in to which he/she intends to bump. Failure to provide such notification will be deemed a waiver of bumping rights by the employee.

5.6. Where there is more than one employee in a position available for bumping, the factors in paragraph C of this Rule, or the conditions set forth in an approved Memorandum of Understanding, Section will be used to determine which employee, if any, will be bumped.

6.7. The process will be repeated at the next classification level where an employee bumps in and creates an overage in that classification.

7.8. Any displaced employee shall be considered as laid-off for the same reason as the person who displaced them and shall in the same manner be eligible to displace another employee based on the criteria specified in paragraph C of this RuleSection.

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25 E. REINSTATEMENT FROM LAYOFF

1. The names of probationary and regular employees who have been laid off shall be placed on appropriate reemployment lists. Such names shall remain thereon for a period of one year unless such persons are sooner reemployed.

2. When a reemployment list is to be used to fill vacancies, the Human Resources Director shall certify from such lists the number of names equal to the number of vacancies. An employee who is reemployed shall receive credit for former service for purposes of seniority, benefit compensation, and salary advancement.

3. Employees who, following layoff from a position or layoff from City employment may be reinstated upon the recommendation of the Department Head and with the approval of the Human Resources Director, to the position from which they were laid off based on their qualifications, availability, and the needs of the organization pursuant to this paragraph.

Article 32.Article 34. MANAGEMENT RIGHTS
Management rights shall consist of the exclusive right to determine the mission of its constituent departments, commissions, boards; set standards of service; determine the procedures and standards of selection for employment and promotion; direct its employees; take disciplinary action; relieve its employees from duty because of lack of work or for other legitimate reasons; maintain the efficient of work; maintain the efficient of governmental operations; determine the methods, means and personnel by which government operations are to be conducted; determine the content of job classifications; take all necessary actions to carry out its mission in emergencies; exercise complete control and discretion over its organization and the technology of performing its work.

Article 33.Article 35. SAVINGS CLAUSE
If any provision of this MOU, or the application of any provision, should be rendered invalid by court or legislative action, the remaining portions of this Agreement shall remain in full force and effect.

Article 34.Article 36. ZIPPER CLAUSE
The parties agree that all negotiable items have been discussed during negotiations leading to this MOU, including salaries and benefits, and conditions of employment and therefore further agree that negotiations will not be reopened on any item during the life of this MOU except my mutual agreement or as provided elsewhere in this MOU.

Article 35.Article 37. SIGNATURES

CITY OF REDLANDS

REDLANDS ASSOCIATION OF

MANAGEMENT EMPLOYEES - RAME
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RE035\042\10329096.v2
26 EDDIE TEJEDAPAUL W. FOSTERT. BARICH, MAYOR BRIAN FOOTE, PRESIDENT DATE

DONALD YOUNG, VICE PRESIDENT DATE
ADOPTED, SIGNED AND APPROVED THIS _6
TH
____DAY OF _________, JUNE. 202317
ATTEST:
_______________________________________
Jeanne Donaldson, City Clerk
Formatted: Superscript
Redlands Regular Meeting of 06-20-2023 819 of 1523

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF REDLANDS

AND THE

REDLANDS ASSOCIATION OF

MANAGEMENT EMPLOYEES
JULY 1, 2023 - JUNE 30, 2026
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2 MEMORANDUM OF UNDERSTANDING
Between
The City of Redlands
And
Redlands Association of Management Employees
July 1, 2023 – June 30, 2026

TABLE OF CONTENTS
Article 1. Term of Memorandum of Understanding............................................................. 4 Article 2. Preamble............................................................................................................. 4 Article 3. Recognition ......................................................................................................... 4 Article 4. Salaries................................................................................................................ 4 Article 5. Retirement .......................................................................................................... 4 Article 6. Education Incentive Pay....................................................................................... 5 Article 7. Longevity Pay ...................................................................................................... 5 Article 8. Uniform Allowance.............................................................................................. 6 Article 9. Tuition Reimbursement ....................................................................................... 6 Article 10. Bilingual Pay ........................................................................................................ 6 Article 11. Death of Employee .............................................................................................. 6 Article 12. Health Insurance.................................................................................................. 7 Article 13. Dental Insurance.................................................................................................. 8 Article 14. Vision Care .......................................................................................................... 8 Article 15. Life Insurance ...................................................................................................... 8 Article 16. State Disability Insurance (SDI) ............................................................................ 8 Article 17. Vacation .............................................................................................................. 8 Article 18. Sick Leave ............................................................................................................ 8 Article 19. Deferred Compensation....................................................................................... 9 Article 20. 401 A Plan ........................................................................................................... 9 Redlands Regular Meeting of 06-20-2023 821 of 1523
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3 Article 21. Vehicle Allowance................................................................................................ 9 Article 22. Bereavement Leave ........................................................................................... 10 Article 23. Leave of Absence Without Pay........................................................................... 10 Article 24. Personal Leave................................................................................................... 10 Article 25. Executive Leave ................................................................................................. 10 Article 26. Holidays ............................................................................................................ 10 Article 27. Probation .......................................................................................................... 11 Article 28. Review/Evaluation Date .................................................................................... 11 Article 29. Performance Evaluations................................................................................... 11 Article 30. Disciplinary Procedure ....................................................................................... 11 Article 31. Grievance Procedure.......................................................................................... 16 Article 32. Demotion/Non-Disciplinary ............................................................................... 20 Article 33. Layoff Procedure ............................................................................................... 20 Article 34. Management Rights........................................................................................... 22 Article 35. Savings Clause ................................................................................................... 22 Article 36. Zipper Clause..................................................................................................... 22 Article 37. Signatures.......................................................................................................... 22 Redlands Regular Meeting of 06-20-2023 822 of 1523
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4 Article 1. TERM OF MEMORANDUM OF UNDERSTANDING
Except where expressly stated otherwise herein, the City of Redlands (“City”) and the Redlands Association of Management Employees (“Unit”) agree that the provisions of this Memorandum of Understanding (MOU) shall become effective on July 1, 2023 and shall expire on June 30, 2026.

Article 3. RECOGNITION
A Unit employee shall be defined as an employee of the City and assigned to the Unit by the City Manager in accordance with City policies and procedures.

Article 4. SALARIES
A. All Unit employees shall receive the following salary increases:

1. Effective the first full pay period after July 1, 2023, all Unit employees will receive a seven percent (7%) increase to base salary.

2. Effective the first full pay period after July 1, 2024, all Unit employees will receive a two percent (2%) increase to base salary over the prior year.

3. Effective the first full pay period after July 1, 2025, all Unit employees will receive a two percent (2%) increase to base salary over the prior year.

C. All Management Unit employees are responsible for the employee contribution to Social Security and Medicare.

Article 5. RETIREMENT
A. Classic Members

1. All “classic” Unit employees shall personally fund 100% of the 7% of compensation earnable as and for the individual employee’s normal employee PERS contribution. (The term “classic” member is defined in the Public Employee’s Pension Reform Act of 2013 “PEPRA.”)
All “classic” employee normal contributions required to be paid by the employee, whether paid by the employer or the employee, shall be credited to the member’s CalPERS account.

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5 2. The City shall continue to include in this contract with CalPERS, the following provisions:

HIGHEST SINGLE YEAR

SURVIVOR CONTINUANCE
2% @ 55 RETIREMENT FORMULA
B. New Members

1. The Public Employee’s Pension Reform Act of 2013 – “PEPRA” (signed by the Governor on 09/07/12,) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of this MOU, as described below.

2. Unit employees who are “new members” as defined in the PEPRA, shall individually pay an initial member CALPERS contribution rate of 50% of the normal cost rate (as defined and calculated by CalPERS) for the Defined Benefit Plan in which said newly hired member is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (Government Code section 7522.30)

3. Unit employees who are “new members,” as defined in the PEPRA, on and after January 1, 2013, shall be enrolled in the retirement plan of 2%@62 (Government Code section 7522.20(a), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) Article 6. EDUCATION INCENTIVE PAY
Unit employees will qualify for a three percent (3%) increase in base salary upon submitting satisfactory proof of a Master or Doctoral degree (i.e., official transcripts) where such degree is not required as part of the employee’s minimum job qualifications. If a Master’s degree is required as part of the employee’s minimum job qualifications, the employee will only be eligible for education incentive pay upon submitting satisfactory proof of a Doctoral degree.

Article 7. LONGEVITY PAY
A. Employees with ten (10) years continuous service with the City, shall advance to Step “5” on the salary schedule which shall be a minimum of three percent (3%) higher than Step “4,” effective with the beginning of the pay period closest to completion of their tenth (10th) year of service.

B. Employees with fifteen (15) years continuous service with the City, shall advance to Step “6” on the salary schedule which shall be a minimum of two percent (2%) higher than Step “5,” effective with the beginning of the pay period closest to completion of their fifteenth (15th) year of service.

C. In the event that an employee is not at Step 4 when he/she is eligible for the Step 5, at the completion of ten (10) years of service, the employee will advance to the next step in the salary range, and continue to advance based on merit until the employee reaches Step 5.

D. In the event that an employee is not at Step 5 when he/she is eligible for the Step 6, at the completion of fifteen (15) years of service, the employee will advance to the next step in the salary range, and continue to advance based on merit until the employee reaches Step 6.

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6 Article 8. UNIFORM ALLOWANCE
The Fire Marshal shall receive a uniform allowance of eleven hundred dollars ($1,100) per year, with $550 paid in January, and $550 paid in June.

Article 9. TUITION REIMBURSEMENT
A. Unit employees shall be reimbursed up to the dollar amount charged for the same number of units per term by the University of California, Riverside. An employee shall not receive reimbursement in excess of five thousand dollars ($5,000) in any one fiscal year. The difference between the City’s maximum obligation during any fiscal year and the amount of any actual reimbursement received by the employee during that fiscal year shall not be carried over or be available to use by the employee in any subsequent fiscal year.

B. The course must be satisfactorily completed with a minimum grade of “C” or equivalent to qualify for reimbursement.

Article 10. BILINGUAL PAY
A. Eligible Unit employees will be compensated $100.00 per month for the performance of bilingual skills beginning the first pay period following certification by successful completion of a competency exam administered through the Human Resources Department or third party selected by the City.

B. Recommendation by the Department Head.

C. The determination of the number of employees designated to receive bi-lingual pay is at the sole discretion of the City.

D. Bilingual pay shall apply regardless of the frequency or total time required to perform translation duties.

H. The City reserves the right to determine the languages for which testing will be conducted.

I. The City reserves the right to determine where the use of employee bilingual skills would be best served.

J. The City may require employees to keep a log demonstrating that bilingual skills are being utilized.

K. An employee’s continuation in the bilingual program is subject to periodic evaluation and retesting.

L. Only employees granted bilingual pay shall be required to speak the designated language.

Article 11. DEATH OF EMPLOYEE
A. The eligible dependents of deceased Unit employees shall be entitled to benefits as follows:

1. Sick leave accruals, lifetime medical insurance and other applicable benefits shall be calculated and/or compensated according to the eligibility requirements stated in the current MOU.

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7 2. In the event the deceased employee qualified for a service retirement (i.e. age 50 and with a minimum of five (5) years of service with the City), the City shall calculate and/or compensate benefits in the same manner as an employee service retirement.

Article 12. HEALTH INSURANCE
A. The City shall contribute directly to CalPERS on behalf of each employee three hundred and ninetyseven dollars ($397.00) per month pursuant to Resolution No. 4572, adopted by the City Council on September 5, 1989. In addition, the City shall contribute an amount through the City’s cafeteria plan that is equal of the difference between the City’s minimum PEMHCA contribution and the following amounts:

B. City contributions to the cafeteria plan may be used toward available cafeteria benefits, including City medical plan premiums, flexible spending account, and post-employment health plan.

C. The City agrees to provide a stipend of $350, on a monthly basis, for those Unit employees with alternative medical coverage who opt for the stipend in lieu of the medical insurance benefit.

E. Retiree Medical:

2. Upon service retirement and completion of fifteen (15) or more cumulative years of service with the City, a Unit employee hired prior to March 11, 2010, who qualifies as an annuitant under PEMHCA, may elect to receive as City contribution to a retiree health savings account the difference between the PEMHCA minimum and the cost of fully paid lifetime medical and dental insurance (excludes vision coverage) for the employee and eligible dependents, under the City’s medical and dental insurance programs, and may elect to convert accumulated sick leave to cash using the following formula, or have the option of converting 100% of accrued sick leave hours to service credit, or may use the following formula to convert accrued sick leave to cash and convert the remaining sick leave to service credit.

COMPLETED

YEARS OF SERVICE

CONVERSION

PERCENTAGE
10 - 15 25%
16 - 19 35%
20+ 50%
Unit employees hired on or after March 11, 2010 are not eligible for the lifetime medical benefit.

COVERAGE LEVEL

TOTAL CITY CONTRIBUTION
EFFECTIVE JULY 1, 2023

EFFECTIVE
JANUARY 1, 2024

EFFECTIVE
JANUARY 1, 2025
Employee Only: $750 $775 $800
Employee Plus One Dependent: $1,500 $1,550 $1,600
Employee plus Two or more
Dependents:
$1,950 $2,025 $2,100
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8 3. Unit members with ten (10) years of continuous employment with the City who concurrently retire from the City and the CalPERS system and who qualify as an annuitant under PEMHCA may elect to receive the “Medical Bridge.” Under the Medical Bridge, the City will contribute the difference between the PEMCHA minimum and the cost of single party coverage for the retired unit member only for the lowest cost medical and dental insurance plans as provided by the City to its then existing unit members until the member reaches the age of medicare eligibility at which time the benefit will cease and unit members will only receive the PEMHCA minimum contribution. Unit members who receive the medical bridge can select higher cost plans offered by the City to its then existing members and/or coverage for dependents, however, the additional cost for the plan or additional dependents shall be paid for by the unit member and not by the City.

Article 13. DENTAL INSURANCE
The City agrees to pay the full monthly premium for dental insurance under the City’s dental plan or its equivalent for each Unit employee and all eligible dependents.

Article 14. VISION CARE
The City agrees to reimburse each Unit employee up to three hundred dollars ($300) every fiscal year for the purchase of frames and lenses or contact lenses and the cost of eye examinations for the employee and/or his/her dependent.

Article 15. LIFE INSURANCE
The City shall contribute the monthly premium for term life insurance in the amount of twenty-five thousand dollars ($25,000) for all Unit employees. Employees may also purchase additional increments of life insurance at the City’s group rate at their own expense.

Article 16. STATE DISABILITY INSURANCE (SDI)
Unit employees shall be required to participate in State Disability Insurance at employees’ expense.

Article 17. VACATION
A. The vacation accrual for Unit employees shall be as follows:

YEARS/MONTHS OF SERVICE ANNUAL
ACCRUAL RATE – HOURS
0 – 4 (0-59 months) 80
5 – 6 (60-83 months) 120
7 – 9 (84-119 months) 140
10–14 (120-179 months) 160
15+ (180 months+) 200
The maximum vacation accrual leave balance shall be 1000 hours. Unit employees shall convert all hours over 800 each year to a qualified 401(a) retirement plan to the maximum allowed by law. The conversion shall occur in January each year.

Article 18. SICK LEAVE
A. ACCRUAL: Unit employees shall receive eight (8) hours of sick leave per month.

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9 B. USE: Employees may use up to half of their annual sick leave accrual, forty-eight (48) hours, to care for ill family members.

C. BUY BACK: In November of each calendar year, each Unit employee may elect to be paid at his/her current hourly rate for each sick leave day accumulated during the following calendar year in excess of six (6) sick leave days in November of the following year. A total of one (1) year’s accumulation, ninety-six (96) hours, must be on the books prior to any compensation being paid. This election is irrevocable and may not be changed once the election is made. Employees in the unit may also choose to accumulate all sick leave days, from calendar year to calendar year, to an unlimited amount.

YEARS OF SERVICE PERCENT
10 – 15 25 %
16 – 20 35 %
21+ 50 %
E. UPON RETIREMENT: In lieu of the benefit D and upon retirement under the PERS retirement plan, Unit employees will have the option of: (1) converting one hundred percent (100%) of individual sick leave accruals to service credit; or, (2) Unit employees may elect to have all remaining sick leave accrued at the time of retirement converted to cash value at their final rate of pay, and deposited in the Post Employment Health Plan (PEHP) where it can be used for applicable premiums payable under the City’s medical insurance program for the employee and the employee’s eligible dependents. In the event that the employee dies prior to exhaustion of the cash value of said benefits, the remaining cash value may be applied toward the premiums of covered dependents until exhausted, subject to the conditions and limitations of the PEHP.

Article 19. DEFERRED COMPENSATION
The City shall provide a 457 (b) deferred compensation plan to Unit employees. Unit employees may make voluntary contributions to the 457 (b) plan up to the maximum allowed by law. Participation by Unit employees is optional and all other costs shall be borne by plan participants.

Article 20. 401 A PLAN
The City shall pay the costs to administer a 401(a) Retirement Plan. In January of each year, the City of Redlands makes an annual contribution to deferred compensation on behalf of each Unit employee in the amount of $1,125 per year + 3% of salary. For new Unit employees and employees transferring into the Unit, the amount shall be prorated on a monthly basis for period of service within Unit.

Upon retirement, Unit employees shall deposit the cash value of vacation leave, incentive payouts, floating holidays, and executive leave to the program in the maximum amount allowable.

Article 21. VEHICLE ALLOWANCE
The City may assign a City-owned vehicle to a Unit employee for use on City business. If assigned, a Cityowned vehicle may be used by employee for City business and for commuting to and from the employee’s Redlands Regular Meeting of 06-20-2023 828 of 1523
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10 residence within a forty (40) mile radius of the City of Redlands. The City shall incur all costs related to the provision of the vehicle, including maintenance and insurance. The employee shall be responsible for ensuring the City’s vehicle is appropriately secured when parked at the employee’s residence.

Article 22. BEREAVEMENT LEAVE
In the event of a death in the immediate family, an eligible Unit employees will be compensated with four (4) days paid leave. In addition, eligible employees may be allowed to use accrued sick leave with full pay not to exceed three (3) days. Immediate family shall be defined as the following relatives to either the employee or spouse or registered domestic partner: spouse, registered domestic partner, child (including foster child or ward of the court), parent, grandparent, brother, sister, niece, nephew, step-children, and grandchildren. The definition of immediate family will also include the aunt and uncle of the employee only. Bereavement leave may also be used for the significant other of the employee provided the employee shows proof of cohabitation.

Article 23. LEAVE OF ABSENCE WITHOUT PAY
If a Unit employee takes more than five (5) accumulated days of leave without pay in a calendar year, commencing at the beginning of the sixth (6th) day of leave without pay and any day of leave without pay thereafter during the calendar year; sick leave and vacation accruals will be adjusted proportionately to eliminate benefit accruals for any day an employee is on leave without pay status.

Article 24. PERSONAL LEAVE
Unit employees may use up to a maximum of eight (8) hours of accrued sick leave per year for personal leave, subject to advanced approval by his/her supervisor.

Article 25. EXECUTIVE LEAVE
Unit employees shall receive one hundred twenty (120) hours of Executive Leave annually. Executive leave shall be used within the calendar year or it will be removed from the books as of December 31st of each year.

Article 26. HOLIDAYS
A. The holidays which will be honored for Unit employees will include the following, along with any additional day as designated by action of the City Council:

HOLIDAY DAY OBSERVED
New Year’s Day January 1
Martin Luther King Day Third Monday in January
President’s Day Third Monday in February
Cesar Chavez March 31
Memorial Day Last Monday in May
Juneteenth June 19
Independence Day July 4
Labor Day First Monday in September
Columbus Day Second Monday in October
Veteran’s Day November 11
Thanksgiving Day Fourth Thursday in November
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11 Friday after Thanksgiving Day Friday after Thanksgiving Day Christmas Eve December 24
Christmas Day December 25
B. If the holiday falls on Saturday, Friday shall be designated as the holiday and if the holiday falls on Sunday, Monday shall be designated as the holiday. If a scheduled holiday falls on an employee’s regular day off, the employee shall bank the holiday at their regularly scheduled hours to be used at a later date. Employees should not be scheduled to work both the designated holiday and the actual holiday.

C. Holiday pay shall be compensated in accordance with the employee’s standard work schedule.

D. Unit employees are entitled to receive twenty hours of floating holidays annually. Floating holidays accrued but not taken are paid off during January of the year following the year in which the holidays were accrued.

E. The A.K. Smiley Public Library will be closed on the Saturday following Thanksgiving Day.

Article 27. PROBATION
A. Unit employees hired on or after March 11, 2010 shall serve a probationary period of twelve (12) months.

B. Unit employees who are promoted shall serve a probationary period of six (6) months.

C. Probationary periods may be extended as set forth in the City's Personnel Rules and Regulations.

Article 28. REVIEW/EVALUATION DATE
For all Unit employees the “review/evaluation date” shall be the day of the month in which the employee completes twelve (12) months of employment. When an employee receives a promotion, the new review/evaluation date shall be the day of the month in which the employee completes six (6) months of employment in the new classification. When a salary increase is granted, it shall be effective on the beginning of the pay period falling closest to the day of the month the employee was hired or promoted.

Article 29. PERFORMANCE EVALUATIONS
In cases where a performance evaluation has not been received by a Unit employee within 30 days of the eligibility date, the employee should contact the supervisor, who must complete and file the evaluation within ten (10) working days.

Article 30. DISCIPLINARY PROCEDURE
A. The Investigatory Interview Process
Prior to any investigatory interview or consultation between an employee and the Department Head or City Manager, that could reasonably be construed to result in disciplinary action against the employee, the employee shall be given notice of the interview or consultation as soon as reasonably practical, and shall be advised of his or her right to representation under this section; and upon request shall be afforded an opportunity to contact and consult privately with a representative of the Unit. If requested, the employee may have Unit representative present during any such investigatory interview or consultation, and, to the extent practicable, such interviews or consultations shall be conducted during an employee’s working hours. Only those persons reasonably necessary to the conduct of the interview shall be present.

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12 The employee or the City may elect to record any such investigatory interview or consultation, unless the parties mutually agree not to record such interview or consultation; however, in the event the City elects to record such an interview or consultation, it shall upon request provide the employee with a copy of said recording. The cost of providing a copy of the recording to the employee shall be borne by the employee.

B. Disciplinary Procedures
No employee who has successfully completed probation, shall be disciplined without cause.

In the case of a suspension of five (5) working days or less, the foregoing procedures shall be afforded the employee either before or during the suspension, or within a reasonable time thereafter.

2. Limitations and Exceptions
a. Oral notice is insufficient as full notice to an employee and may be given only as the initial notice in extraordinary circumstances which call for immediate action. b. Prior written notice is required in each case, unless provided otherwise herein, regardless of seriousness unless extraordinary circumstances are involved. c. Employees may be suspended without prior written notice in extraordinary circumstances when it is essential to avert harm to the public, other employees, or to avert serious disruption of governmental business. The appointing authority may schedule an employee for vacation or holiday leave as the circumstances may warrant. Extraordinary circumstances include but are not limited to situations involving misappropriation of public funds or property; working while under the influence of alcohol or intoxicating drugs; open insubordination; commission of a crime involving moral turpitude punishable by imprisonment for six (6) months or more; and disruption of City business through willful misconduct (altercations, etc.). 1 Unless specifically noted to be "working days," any reference to days is calendar days.

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13 d. Oral notice is insufficient as full notice for proposed disciplinary action. In extraordinary circumstances when immediate suspension, demotion, removal, or reduction in step is warranted, initial notice may be given orally. The employee should be told when the initial action is taken what the reasons for the actions are and, in addition, the employee will have an opportunity to respond in writing and/or orally to those charges. The written charges in the case of an immediate disciplinary action must be prepared as soon as possible and normally within a day or two (2) of the initial oral notice.

4. City Manager Level Appeal
a. Any permanent employee shall have the right to appeal any termination, suspension, reduction in salary, or non-probationary demotion. The appeal process shall not be applicable to those positions which may be deemed exempt or to probationary employees. The appeal process shall not be applicable to verbal and written reprimands, probationary demotions, performance evaluations and denial of performance increases. An employee desiring to appeal the Department Head’s decision shall have ten (10) days after receipt of the response to file an appeal. The employee’s request for appeal must be addressed to the City Manager and received in the City Manager’s office so that same is date stamped by the City Manager’s office within the ten (10) day period.
b. If, within the 10-day appeal period, the employee involved does not file said appeal, unless good cause for the failure is shown, the action of the Department Head shall be considered conclusive and shall take effect as prescribed. If within the ten (10) day appeal period, the employee involved files such notice of appeal by giving written notice of appeal to the City Manager, an appeal meeting shall be scheduled.
c. The meeting with the City Manager shall be conducted in the same manner as the Response to Proposed Discipline set forth in paragraph 2(C) above. d. The City Manager will evaluate the discipline in light of the employee’s response, if any. Within ten (10) days of the employee’s response a decision will be transmitted in writing to the employee. Service of the decision will be in person or by mail.

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14 5. Advisory Arbitration
a. An employee desiring to appeal the City Manager's decision shall have ten (10) days after receipt of the response to file an appeal. The employee's request for appeal must be addressed to the City Manager and received in the City Manager's office so that same is date stamped by the City Manager’s office within the ten (10) day period. b. If, within the 10-day appeal period, the employee involved does not file said appeal, unless good cause for the failure is shown, the action of the City Manager shall be considered conclusive and shall take effect as prescribed. If within the ten (10) day appeal period, the employee involved files such notice of appeal by giving written notice of appeal to the City Manager, an appeal hearing shall be established as follows:
i. The California State Mediation and Conciliation Service shall be requested to submit a list of seven (7) persons qualified to act as hearing officers to the City and the employee.

Within ten (10) days following receipt of the list of hearing officers, the parties shall confer to select the hearing officer. The parties shall alternately strike one (1) name from the list of hearing officers (the right to strike the first name to be determined by lot) until one (1) name remains, and that person shall be the hearing officer. ii. Where practicable, the date for a hearing shall not be less than twenty (20) days, nor more than sixty (60) days, from the date of the filing of the appeal with the City Manager. The parties may stipulate to a longer or shorter period of time in which to hear the appeal. All interested parties shall be notified in writing of the date, time, and place of hearing. iii. All hearings shall be private provided, however, that the hearing officer shall, at the request of the employee, open the hearing to the public. iv. Subpoenas and subpoenas duces tecum pertaining to a hearing shall be issued at the request of either party, not less than seven (7) days, prior to the commencement of such hearing. After the commencement of such hearing, subpoenas shall be issued only at the discretion of the hearing officer.
v. The hearing need not be conducted in accordance with technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which reasonable persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rules which might make improper admission of such evidence over objection in civil actions. Hearsay evidence may be used for the purpose of supplementing or explaining any direct evidence but shall not be sufficient in itself to support a finding unless it would be admissible over objection in civil actions. The rules of privilege shall be effective to the same extent that they are now or hereafter may be recognized in civil actions, and irrelevant and unduly repetitious evidence shall be excluded. The hearing officer shall not be bound by technical rules of evidence. The hearing officer shall rule on the admission or exclusion of evidence. vi. Each party shall have these rights: To be represented by legal counsel or other person of his/her choice; to call and examine witnesses; to introduce evidence; to cross-examine opposing witnesses on any matter relevant to the issues even though that matter was not covered in the direct examination; to impeach any witness regardless of which party first called him/her to testify; and to rebut the evidence against him/her. If the employee does not testify in his/her own behalf, he/she may be called and examined as if under crossexamination. Oral evidence shall be taken only on oath or affirmation. A court reporter Redlands Regular Meeting of 06-20-2023 833 of 1523
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15 will be engaged to record the hearing, unless the parties (City, hearing officer, employee/employee representative) mutually agree that same is not necessary. vii. The hearing shall proceed in the following order, unless the hearing officer, for special reason, otherwise directs:

1. The party imposing discipline shall be permitted to make an opening statement;

2. The appealing party shall then be permitted to make an opening statement;

3. The party imposing disciplinary action shall produce the evidence on his/her part; the City bears the burden of proof and burden of producing evidence;

5. The parties may then, in order, respectively offer rebutting evidence only, unless the hearing officer for good reason, permits them to offer evidence upon their original case;

6. Closing arguments shall be permitted and written briefs may be permitted at the discretion of the hearing officer.
i. The hearing officer shall determine relevancy, weight, and credibility of testimony and evidence. He/she shall base his/her findings on the preponderance of evidence. During the examination of a witness, all other witnesses, except the parties, shall be excluded from the hearing unless the hearing officer, in his/her discretion, for good cause, otherwise directs. No still photographs, moving pictures, or television pictures shall be taken in the hearing chamber during a hearing. The hearing officer, prior to or during a hearing, may grant a continuance for any reason he/she believes to be important to reaching a fair and proper decision. The hearing officer shall render his/her judgment as soon after the conclusion of the hearing as possible and in no event later than thirty (30) days after conducting the hearing. His/her decision shall set forth which charges, if any, are sustained and the reasons therefore. The opinion shall set forth findings of fact and conclusions. ii. The hearing officer may recommend sustaining or rejecting any or all of the charges filed against the employee. He/she may recommend sustaining, rejecting, or modifying the disciplinary action invoked against the employee. He/she may not recommend discipline more stringent than that issued by the City Manager.
iii. The hearing officer’s opinion and recommendation shall be filed with the City Council, with a copy sent to the charged employee, and shall set forth his/her findings and recommendations. If it is a dismissal hearing and a dismissal is not the hearing officer’s recommendation, the opinion shall set forth the date the employee is recommended to be reinstated and/or other recommended action. The reinstatement date, if appropriate, may be any time on or after the date of disciplinary action. iv. Within sixty (60) days of the receipt of the hearing officer’s findings, recommendation, and transcript, the City Council shall adopt, amend, modify or reject the recommended findings, conclusions, and/or opinions of the hearing officer. Prior to making a decision which modifies or rejects the recommendation of the hearing officer, the City Council shall order and read the transcript of the hearing. Prior to making a decision which supports the hearing officer, the City Council may order and read the transcript, at its option. The City Council shall not conduct a de novo hearing. The City Council may, at its option, allow limited oral arguments and/or may request and review written statements from either Redlands Regular Meeting of 06-20-2023 834 of 1523
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16 side. The decision of the City Council shall be final and conclusive. Copies of the City Council’s decision, including the hearing officer’s recommendation(s), shall be filed where appropriate, including the employee’s personnel file, unless no discipline is upheld by the City Council.
v. Each party shall equally bear the cost and fees of the hearing officer, the cost of facilities, the court reporter and transcripts. Each party shall bear its own witness and attorney fees.

Article 31. GRIEVANCE PROCEDURE
A. Definition
A “grievance” is a formal, written allegation by a grievant that he/she has been adversely affected by an existing violation, misinterpretation or misapplication of the specific provisions of the Memorandum of Understanding, provisions of the Personnel Rules and Regulations, and/or written City Policy. Other matters for which a special method of review is provided by law, ordinance, resolution, or by administrative regulations and procedures of the City, are not within the scope of this procedure. This procedure is not to be used in lieu of the Disciplinary Appeal Procedure set forth in Article 27.

B. Procedure

1. Every effort shall be made to resolve a grievance through discussion between the employee and his/her immediate supervisor. It is the spirit and intent of this procedure that all grievances are settled quickly and fairly without subsequent discrimination against employees who may seek to adjust a grievance. Every effort should be made to find an acceptable solution at the lowest level of supervision. Within fifteen (15) days2 after a grievant knew, or by reasonable diligence should have known, of the condition upon which a grievance may be based, the grievant shall attempt to resolve it by an informal conference with the grievant’ s immediate supervisor. A supervisor shall render a verbal decision within seven (7) days of the conclusion of the informal conference.

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17 grievance and request a meeting with the Division Manager, if one exists, in order to discuss the grievance. The written grievance shall contain the following information:
a. Name of grievant and job title;
b. Department/Section;
c. Clear and concise statement of the nature of the grievance including the circumstances and dates involved;
d. The specific provision(s) of the M.O.U., City Policy or Personnel rules alleged to have been violated;
e. Requested remedy;
f. Name of the grievant’s Labor Representative, if any; and g. Date and signature of the grievant or Labor Representative.

3. The Division Manager shall render a decision and comments in writing and return them to the grievant within ten (10) days after receiving the written grievance.

6. The City Manager shall review the grievance and respond to the employee within twenty (20) days of receiving the appeal. The response shall be in writing.

8. If, within the 10-day appeal period, the employee involved does not file said appeal, unless good cause for the failure is shown, the grievance shall be considered conclusive as set forth in the City Manager's decision and shall take effect as prescribed. If within the ten (10) day appeal period, the employee involved files such notice of appeal by giving written notice of appeal to the Human Resources Director, an appeal hearing shall be established as follows:
a. The California State Mediation and Conciliation Service shall be requested to submit a list of seven (7) persons qualified to act as hearing officers to the City and the employee. Within ten (10) days following receipt of the list of hearing officers, the parties shall confer to select the hearing officer. The parties shall alternately strike one (1) name from the list of hearing officers (the right to strike the first name to be determined by lot) until one (1) name remains, and that person shall be the hearing officer.
b. Where practicable, the date for a hearing shall not be less than twenty (20) days, nor more than sixty (60) days, from the date of the filing of the appeal with the Human Resources Director. The parties may stipulate to a longer or shorter period of time in which to hear the appeal. All interested parties shall be notified in writing of the date, time, and place of hearing. c. All hearings shall be private provided, however, that the hearing officer shall, at the request of the grievant, open the hearing to the public.
d. Subpoenas and subpoenas duces tecum pertaining to a hearing shall be issued at the request of either party, not less than seven (7) days, prior to the commencement of such hearing.

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18 After the commencement of such hearing, subpoenas shall be issued only at the discretion of the hearing officer.
e. The hearing need not be conducted in accordance with technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which reasonable persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rules which might make improper admission of such evidence over objection in civil actions. Hearsay evidence may be used for the purpose of supplementing or explaining any direct evidence but shall not be sufficient in itself to support a finding unless it would be admissible over objection in civil actions. The rules of privilege shall be effective to the same extent that they are now or hereafter may be recognized in civil actions, and irrelevant and unduly repetitious evidence shall be excluded. The hearing officer shall not be bound by technical rules of evidence. The hearing officer shall rule on the admission or exclusion of evidence.
f. Each party shall have these rights: To be represented by legal counsel or other person of his/her choice; to call and examine witnesses; to introduce evidence; to cross-examine opposing witnesses on any matter relevant to the issues even though that matter was not covered in the direct examination; to impeach any witness regardless of which party first called him/her to testify; and to rebut the evidence against him/her. If the grievant does not testify in his/her own behalf, he/she may be called and examined as if under crossexamination. Oral evidence shall be taken only on oath or affirmation. A court reporter will be engaged to record the hearing, unless the parties (City, hearing officer, employee/employee representative) mutually agree that same is not necessary. g. The hearing shall proceed in the following order, unless the hearing officer, for special reason, otherwise directs:
i. The grievant shall be permitted to make an opening statement; ii. The City shall then be permitted to make an opening statement; iii. The grievant shall produce the evidence on his/her part; the grievant bears the burden of proof and burden of producing evidence;
iv. The City may then open its defense and offer its evidence in support thereof; the City bears the burden of proof and the burden of producing evidence for any affirmative defenses asserted;
v. The parties may then, in order, respectively offer rebutting evidence only, unless the hearing officer for good reason, permits them to offer evidence upon their original case; vi. Closing arguments shall be permitted and written briefs may be permitted at the discretion of the hearing officer.
h. The hearing officer shall determine relevancy, weight, and credibility of testimony and evidence. He/she shall base his/her findings on the preponderance of evidence. During the examination of a witness, all other witnesses, except the parties, shall be excluded from the hearing unless the hearing officer, in his/her discretion, for good cause, otherwise directs. No still photographs, moving pictures, or television pictures shall be taken in the hearing chamber during a hearing. The hearing officer, prior to or during a hearing, may grant a continuance for any reason he/she believes to be important to reaching a fair and proper decision. The hearing officer shall render his/her judgment as soon after the conclusion of the hearing as possible and in no event later than thirty (30) days after conducting the hearing. The opinion shall set forth findings of fact and conclusions.

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19 i. The hearing officer may recommend sustaining or rejecting any or all of the grievance. j. The hearing officer’s opinion and recommendation shall be filed with the Human Resources Director, with a copy sent to the grievant, and shall set forth his/her findings and recommendations.
k. Within sixty (60) days of the receipt of the hearing officer’s findings recommendation, and transcript, the City Council shall adopt, amend, modify or reject the recommended findings, conclusions, and/or opinions of the hearing officer. Prior to making a decision which modifies or rejects the recommendation of the hearing officer, the City Council shall order and read the transcript of the hearing. Prior to making a decision which supports the hearing officer, the City Council may order and read the transcript, at its option. The City Council shall not conduct a de novo hearing. The City Council may, at its option, allow limited oral arguments and/or may request and review written statements from either side. The decision of the City Council shall be final and conclusive. Copies of the City Council’s decision, including the hearing officer’s recommendation(s) shall be filed where appropriate, including the grievant's personnel file.
l. Each party shall bear equally the cost of facilities, fees and expenses of the hearing officer, including the court reporter and transcripts. Each party shall bear its own witness and attorney fees. If either party unilaterally cancels or postpones a scheduled hearing, thereby resulting in a fee charged by the hearing officer or court reporter, then the party responsible for the cancellation or postponement shall be solely responsible for payment of that fee. This process shall not apply to mutual settlements by the parties which result in an arbitration fee. m. The provisions of Section 1094.6 of the Code of Civil Procedure shall be applicable to proceedings under this Section.

11. The employee and/or his/her representative may use a reasonable amount of work time as determined by the appropriate supervisor or Department Head in presenting the grievance.

However, no employee shall absent himself/herself without first being excused by his/her supervisor.

12. No employee shall be required to be represented by an employee organization in processing a grievance.

13. Employees shall be assured freedom from reprisal for using the grievance procedures by both the City and the employee organization.

14. The settlement terms of a grievance which is processed by an employee individually or by a recognized employee organization shall not conflict with the express provisions of a Redlands Regular Meeting of 06-20-2023 838 of 1523
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20 Memorandum of Understanding between the City and the formally recognized employee organization for such unit.

Article 32. DEMOTION/NON-DISCIPLINARY
Unit employees who are demoted due to layoff or other non-disciplinary reasons will be required to serve a new probationary period in the lower classification, provided they have not held regular status in the lower classification previously. While serving this new probationary period, the employee will retain due process rights and cannot be disciplined or terminated from City service without due process.

Article 33. LAYOFF PROCEDURE
A. Should the City Manager determine reductions in force to be necessary due to lack of work or for financial reasons, he/she may initiate Layoffs. Classifications to be affected and the number of employees included will be determined by the City.

C. The factors the City, in its discretion, may use to determine include but are not limited to the following:

1. An employee's last four performance evaluations, if any;

2. Any history of employee commendations, awards, etc.;

3. Any history of employee disciplinary action;

4. Attendance record, including tardiness and unexcused absences;

5. Safety record, including personal injury and damage to city property;

6. Probationary and temporary employees shall be laid off before a regular employee in the same classification;

8. Between two regular appointees in the same classification the employee with lesser skills, abilities, qualifications, merit and\or record may be laid off first, without regard to seniority;

9. Memoranda of Understanding ("MOU") between the City and affected bargaining units.

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21 D. BUMPING

1. “Bumping” means the displacement of an employee from his/her position by an employee in a higher classification who formerly held the same position.

2. Where two or more employees are laid off from the same position, the employee with the greatest seniority in that classification shall have the first opportunity to bump as set forth below.

3. A laid-off employee shall be entitled to bump an employee in the same position previously held by the laid off employee. Alternatively, an employee may "bump" into a position in a different department which he/she held within the prior five (5) years. The laid off employee must be able to perform the essential job functions of the former position and possess the minimum qualifications of the position as specified by the job classification specification. A laid-off employee shall not bump an employee with greater skills, abilities, qualifications, merit and/or record. Laid off employees may also be placed in a vacant lower classification for which they meet the minimum qualifications. Employees must utilize the option that places them in the highest available position.

4. A laid-off employee shall be entitled to bump an employee in a lower position directly managed by the laid-off employee. The laid-off employee must be able to perform the essential job functions of the lower position and possess the minimum qualifications of the position as specified by the job classification. Employees must utilize the option that places them in the highest position.

5. The City will notify laid-off employees of any positions available for bumping. Following such notification, the employee must notify the Human Resources Director in writing of his/her intent to exercise the bumping rights within seven (7) calendar days, and the position and classification in to which he/she intends to bump. Failure to provide such notification will be deemed a waiver of bumping rights by the employee.

6. Where there is more than one employee in a position available for bumping, the factors in paragraph C of this Section will be used to determine which employee, if any, will be bumped.

7. The process will be repeated at the next classification level where an employee bumps in and creates an overage in that classification.

8. Any displaced employee shall be considered as laid-off for the same reason as the person who displaced them and shall in the same manner be eligible to displace another employee based on the criteria specified in paragraph C of this Section.

E. REINSTATEMENT FROM LAYOFF

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22 Article 34. MANAGEMENT RIGHTS
Management rights shall consist of the exclusive right to determine the mission of its constituent departments, commissions, boards; set standards of service; determine the procedures and standards of selection for employment and promotion; direct its employees; take disciplinary action; relieve its employees from duty because of lack of work or for other legitimate reasons; maintain the efficient of work; maintain the efficient of governmental operations; determine the methods, means and personnel by which government operations are to be conducted; determine the content of job classifications; take all necessary actions to carry out its mission in emergencies; exercise complete control and discretion over its organization and the technology of performing its work.

Article 35. SAVINGS CLAUSE
If any provision of this MOU, or the application of any provision, should be rendered invalid by court or legislative action, the remaining portions of this Agreement shall remain in full force and effect.

Article 36. ZIPPER CLAUSE
The parties agree that all negotiable items have been discussed during negotiations leading to this MOU, including salaries and benefits, and conditions of employment and therefore further agree that negotiations will not be reopened on any item during the life of this MOU except my mutual agreement or as provided elsewhere in this MOU.

Article 37. SIGNATURES

CITY OF REDLANDS

REDLANDS ASSOCIATION OF

MANAGEMENT EMPLOYEES - RAME

EDDIE TEJEDA , MAYOR BRIAN FOOTE, PRESIDENT DATE

DONALD YOUNG, VICE PRESIDENT DATE
ADOPTED, SIGNED AND APPROVED THIS 6TH DAY OF
JUNE. 2023
ATTEST:
_______________________________________
Jeanne Donaldson, City Clerk
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MEMORANDUM OF UNDERSTANDING

BETWEEN

CITY OF REDLANDS
AND
Redlands Association
of
Safety Management Employees
JULY 1, 2018 2023 – JUNE 30, 2026?3
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MEMORANDUM OF UNDERSTANDING

B ET WE EN
City of Redlands
AN D
Redlands Association of Safety Management Employees
July 1, 2018 2023 – June 30, 2026?3
Table of Contents
Article 1: Term Of Agreement ..............................................................................................................................433 Article 2: Preamble...............................................................................................................................................433 Article 3: Recognition ...........................................................................................................................................433 Article 4: Salaries..................................................................................................................................................433 Article 5: Retirement ............................................................................................................................................433 Article 6: Medical Insurance.................................................................................................................................544 Article 7: Retiree Insurance Benefits....................................................................................................................644 Article 8: State Disability Insurance......................................................................................................................755 Article 9: Vision Care756Article 9:

Vision Care ................................................................................................................................................5 Article 10: Dental Insurance756Article 10:

Dental Insurance.......................................................................................................................................5 Article 11: Life Insurance756Article 11:

Life Insurance..........................................................................................................................................65 Article 12: Deferred Compensation756Article 12:

Deferred Compensation..........................................................................................................................65 Article 13: Post Certification Pay856Article 13:

Post Certification Pay..............................................................................................................................65 Article 14: Reimbursement of Educational Expenses.............................................................................................866 Article 15: Uniform Allowance867Article 15:

Uniform Allowance ...................................................................................................................................6 Article 16: Longevity Pay867Article 16:

Longevity Pay............................................................................................................................................6 Article 17: Mobile Device Pay867Article 17:

Mobile Device Pay.....................................................................................................................................6 Article 18: Legal Defense Insurance867Article 18:

Legal Defense Insurance ...........................................................................................................................6 Article 19: Holidays867Article 19:

Holidays.....................................................................................................................................................6 Article 20: Sick Leave978Article 20:

Sick Leave..................................................................................................................................................7 Article 21: Vacation1078Article 21:

Vacation....................................................................................................................................................7 Article 22: Accrued Vacation Time Sell Back ........................................................................................................1088 Article 23: Bereavement Leave.............................................................................................................................1088 Article 24: Personal Leave1089Article 24:

Personal Leave ..........................................................................................................................................8 Formatted: Default Paragraph Font, Check spelling and
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Article 25: Executive Leave1089Article 25:

Executive Leave.........................................................................................................................................8 Article 26: Compensatory Time Off And Overtime1089Article 26:

Compensatory Time Off And Overtime.....................................................................................................8 Article 27: Workweek1189Article 27:

Workweek .................................................................................................................................................8 Article 28: Police Vehicle Usage1189Article 28:

Police Vehicle Usage ...............................................................................................................................98 Article 29: No Strike Provisions1189Article 29:

No Strike Provisions ................................................................................................................................98 Article 30: Prevailing Benefits1189Article 30:

Prevailing Benefits ..................................................................................................................................98 Article 31: Savings Clause.....................................................................................................................................1199 Article 32: Death Of Employee11910Article 32:

Death Of Employee ...................................................................................................................................9 Article 33: Zipper
Clause……………………………………………………………………………………………………………………………………..12910Article 33:..Zipper Clause……………………………………………………………………………………………………………………………………….9 Article 34: Signatures13910Article 34:

Signatures.................................................................................................................................................9 Formatted: Default Paragraph Font, Check spelling and
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Article 1:TERM OF AGREEMENT
Except where expressly stated otherwise herein, the City of Redlands (“City”) and the Redlands Association of Safety Management Employees (“Association”) agree that the provisions of this Memorandum of Understanding (MOU) shall become effective on July 1, 2018 2023 and shall expire on June 30, 2026?3.

Article 2:PREAMBLE
It is the intent and purpose of this MOU to set forth the understanding of the City and the Association reached as a result of meeting and conferring in good faith regarding, but not limited to, matters relating to the wages, hours, and terms and conditions of employment between the City and the Association.

Article 3:RECOGNITION
The Association is the recognized employee organization for the personnel employed in the Police Department and occupying the classifications of Deputy Police Chief and Police Commander Police Lieutenant and Police Commander.

Article 4:SALARIES
All Association employees shall receive the following salary increases:

A. Effective the first pay period following July 1, 202318, all Association employees will receive a three seven percent (73%) increase to base salary.

B. Effective the first pay period following July 1, 202419, all Association employees will receive a three two percent (23%) increase to base salary over the prior year.

C. Effective the first pay period following July 1, 20250, all Association employees will receive a three two percent (23%) increase to base salary over the prior year.

Association employees shall not receive any increase to base salary or other compensation during the term of this MOU, other than those increases and compensation expressly set forth in this MOU. All Association employees are responsible for the employee contribution to Social Security and Medicare.

The City shall maintain the following salary differentials at all times during the term of this MOU:

Between bottom step Sergeant and bottom step
LieutenantCommander 30%
Between bottom step Lieutenant Commander and bottom step Deputy ChiefCommander 10%
Article 5:RETIREMENT

1. Only as to unit members hired by the City in any role prior to January 1, 2013, the City shall individually provide the following provisions in its contract with the PERS retirement system:
3% @ 50 Retirement Formula
Survivor Continuance
Highest Single Year

2. The Public Employees’ Pension Reform Act (PEPRA) and application to PEPRA defined “New Members”.

Unit members who are “new members” as defined by the PEPRA and/or California Government Code section 7522.04(f), shall be required to pay a PERS member contribution in an amount equal to 50% of the normal cost rate for the Defined Benefit Plan provided for by PEPRA, in which the new member is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater, pursuant to Government Code section 7522.30.

Those new members shall be enrolled in the 2.7% at 57 benefit plan, as provided for in Government Code Formatted: Line spacing: Exactly 9 pt
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section 7522.25(f), with a final compensation measurement period of 36 consecutive months as set forth in Government Code Section 7522.32(a), and their retirement benefits shall be calculated based on “pensionable compensation” (Section 7522.10) rather than compensation earnable (Section 20636).

2.3. To the extent permitted by law, retirement contributions herein made by the employees shall be made on a pre-tax basis. The City shall report to CalPERS as compensation only the percent, if any, of the member contribution funded by the City.

Article 6:MEDICAL INSURANCE
Health Insurance:

1. Only for unit members hired by the City prior to the adoption of this MOU, the monthly health insurance rates described below in effect on January 1, 2013 are the “flat dollar” City contribution amount that shall be made regardless of unit members being enrolled in Health Net or other plans. The City shall fund employee and eligible dependent medical insurance in an amount not less than the January 1, 2013 PERS Choice health insurance rates (the highest of either the Los Angeles are or Other Southern California areas as those terms are defined by CalPERS.)
2013 PERS Choice Rates

COVERAGE LEVEL

PERS CHOICE

LOS ANGELES

PERS CHOICE
OTHER

SOUTHERN
EE Only $587.46 $611.30
EE + 1 Dependent $1174.92 $1222.60
EE + Family $1527.40 $1589.38

2. Only for Unit members hired by the City prior to the adoption of this MOU, effective July 1, 2018, and each January 1 thereafter, the City’s funding of employee and eligible dependent health insurance, regardless of unit members being enrolled in Health Net or other plans, shall be increased in an amount equal to 50% of the dollar amount of the increase, if any, in PERS Choice health insurance rates (up to the higher of the Los Angeles or Other Southern California areas). The initial January 1, 2015 increase, if any, shall represent the differential between the 2014 and 2015 rates.

3. Only as to unit members hired on and after the adoption of this MOU, the City shall contribute $900 towards the health premium for the employee and eligible dependents.

4. The City agrees to provide a stipend of $350.00 on a monthly basis for those employees with alternative medical coverage who opt for the stipend in lieu of the medical insurance benefit.

A. The City shall contribute directly to CalPERS on behalf of each employee three hundred and ninety seven dollars ($397.00) per month pursuant to Resolution No. 4572, adopted by the City Council on September 5, 1989. In addition, the City shall contribute an amount through the City’s cafeteria plan that is equal to the difference between the City’s minimum PEMHCA contribution and the following amounts:

COVERAGE LEVEL

TOTAL CITY CONTRIBUTION
EFFECTIVE JULY 1, 2023

EFFECTIVE
JANUARY 1, 2024

EFFECTIVE
JANUARY 1, 2025
Employee Only: $750 $775 $800
Employee Plus One Dependent: $1,3500 $1,55400 $1,60,450 Employee plus Two or more
Dependents:
$1,9750 $2,01,825 $2,11,900
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B. City contributions to the cafeteria plan may be used toward available cafeteria benefits, including City medical plan premiums, flexible spending account, and post employment health plan.

C. The City agrees to provide a stipend of $350.00 on a monthly basis for those Unit employees with alternative medical coverage who opt for the stipend in lieu of the medical insurance benefit.

Article 7:RETIREE INSURANCE BENEFITS
A. A. For all unit members who qualify as an “annuitant” under PEMHCA, the City will contribute directly to CalPERS on behalf of each annuitant three hundred and ninety-seven dollars ($397) per month pursuant to Resolution No. 4572, adopted by the city council on September 5, 1989.

B. B. For existing RASME members hired by the City prior to June 2, 2015, as of the adoption of the 2018-2023 MOU who have served a minimum of 15 years of service with the City of Redlands and who qualify as annuitants under PEMHCA, upon separation other than for service or disability retirement under the PERS retirement plan, or in the event of the death of an employee prior to retirement, the City shall contribute to a retiree health savings account the difference between the PEMHCA minimum and the cost of “shall be entitled to Lifetime medical” for the employee, spouse and eligible dependents. Lifetime medical means equivalent health, dental, and vision insurance as provided by the City to its existing members through the CalPERS or similar group medical plan up to the cost of similar CalPERS plans. Employees who promote into the RASME unit shall maintain any lifetime medical benefit such employee has previously accrued with the City and/or eligibility to earn lifetime medical if they had that right under their previous memorandum of understanding.

For existing RASME members, hired by the City prior to June 2, 2015, as of the adoption of the 2018-2023 MOU who have served a minimum of 15 years of service with the City of Redlands and who qualify as annuitants under PEMHCA, upon service or disability retirement under the PERS retirement plan, or in the event of the death of an employee prior to retirement, the City shall contribute to a retiree health savings account the difference between the PEMHCA minimum and the cost of shall be provided lifetime medical, dental and vision insurance for the employee, spouse, and eligible dependents under the association’s current medical insurance program existing at the time of retirement. This health insurance shall be at no cost to the retired employee and shall cover the employee, spouse, and eligible dependents. Employees who promote into the RASME unit shall maintain any lifetime medical benefit such employee has previously accrued with the City and/or eligibility to earn lifetime medical if they had that right under their previous memorandum of understanding.

In addition, for existing Association employees as of the adoption of the 2018-2023 MOU (December 5, 2017), or employees who promote into the RASME unit with eligibility for lifetime medical, who have served a minimum of 15 years of service with the City of Redlands, upon service or disability retirement under the PERS retirement plan, or in the event of the death of an employee prior to retirement may elect to:
a. Convert all remaining sick leave accrued at the time of retirement to cash value at the current rate of pay and apply said cash value to applicable premiums payable under the City’s medical insurance program for the employee, spouses, and eligible dependents until the cash value is exhausted. This cash value is subject to all applicable taxes;
b. Calculate the value of all accrued sick leave at the current hourly rate of pay and convert it into a cash payment;
c. Convert all remaining sick leave accrued at the time of retirement to PERS service credit; or d. A combination of options b and c.

For non-RASME members as of the adoption of the 2018-2023 MOU who have served a minimum of 15 years of service with the City of Redlands and subsequently promote into RASME, upon service or disability retirement under the PERS retirement plan, or in the event of the death of an employee prior to retirement shall be provided lifetime medical, dental and vision insurance for the employee, spouse, and eligible dependents under the association’s current medical insurance program existing at the time of retirement. This health insurance shall be at no cost to the retired employee and shall cover the employee, spouse, and eligible dependents.

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In the alternative to receiving the above retiree insurance benefits, at the sole discretion of the employee, for nonRASME members as of the adoption of the 2018-2023 MOU who have served a minimum of 15 years of service with the City of Redlands, upon service or disability retirement under the PERS retirement plan, or in the event of the death of an employee prior to retirement may elect to:
a. Convert all remaining sick leave accrued at the time of retirement to cash value at the current rate of pay and apply said cash value to applicable premiums payable under the City’s medical insurance program for the employee, spouses, and eligible dependents until the cash value is exhausted. This cash value is subject to all applicable taxes;
b. Calculate the value of all accrued sick leave at the current hourly rate of pay and convert it into a cash payment;
c. Convert all remaining sick leave accrued at the time of retirement to PERS service credit.

C.C. Employees hired on or after adoption of the 2018-2023 MOU (December 5, 2017) shall not be eligible for lifetime retiree insurance benefits or conversion of accrued sick leave to cash value.

A. Unit members whom do not qualify for life-time medical and retire with fifteen (15) years of service and who qualify
as an annuitant under PEMHCA shall be entitled to a “medical bridge” program for themselves upon retirement from the City until they become Medicare-eligible. Under the “Medical Bridge” the City will contribute the difference between the PEMHCA minimum and the cost of is defined as employee-only coverage and unit members who are eligible for bridge insurance will be entitled tofor the least expensive equivalent health and dental insurance plan as provided by the City to its existing unit members through the CalPERS medical plan until the employee reaches the age of Medicare eligibility at which time the benefit will cease and employees will only receive the PEMHCA minimum contribution. Unit members who receive the medical bridge program can select coverage for dependents, however, the additional cost must be paid for by the respective unit member and will not be paid for by the City.

Article 8:STATE DISABILITY INSURANCE
Participation in the State Disability Insurance (SDI) program shall be optional and all costs, funding, and premiums associated with participation in SDI shall be paid entirely by the participating Association employees.

Article 9: VISION CARE
The City agrees to contribute the entire monthly premium for Association employees and their eligible dependents for a vision insurance plan with Medical Eye ServicesVSP Vision Plan, or its equivalent.

Article 10: DENTAL INSURANCE
The City shall pay the full monthly premium for dental insurance under the Principal Financial dental plan, or its equivalent, for Association employees and all eligible dependents. Association employees may select from dental plans that are offered to members of the RPOA.

Article 11: LIFE INSURANCE
The City provides Association employees with $25,000 of life insurance. Employees may also purchase additional increments of life insurance at the City’s group rate.

Article 12: DEFERRED COMPENSATION
The City shall make available to Association employees a qualified 457(b) plan and 401(a) plan. All plans will be structured in accordance with the latest IRS rulings. Each April, the City shall make an annual contribution to the 401(a) deferred compensation on behalf of each Association employee in the amount of $1125 per year + 32% of gross annual salary.

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Article 13: POST CERTIFICATION PAY
Association employeesshall receive POST certificate pay in the amount of 127.5% of base salary for an Advanced POST certificate. Additionally, Association employees shall also receive POST Supervisory or Management certificate pay in the amount of 10% of base salary. The maximum amount any Association employee shall receive in certificate pay shall be 2127.5% of base salary.

Article 14: REIMBURSEMENT OF EDUCATIONAL EXPENSES
Each Association employee enrolled in a degree program on or before the City Council’s adoption of this MOU, shall be entitled to tuition reimbursement for courses, books, and other learning aid while attending an accredited school of higher learning. The course(s) must be career related, must be necessary for obtaining a degree, must be preapproved by the unit employee’s department head and the unit employee must earn a passing grade to receive reimbursement.

Those Association employees enrolled in a degree program on or before the City Council’s adoption of this MOU shall receive 100% reimbursement for the actual cost of degree program-related fees, including tuition and books, in an amount charged by the University of California, Riverside, for the same or similar courses.

Association employees not enrolled in a degree program on or before the City Council’s adoption of this MOU, shall be reimbursed up to the dollar amount charged for the same number of units per term by the University of California, Riverside. However, any such employee shall not receive reimbursement in excess of Two Five Thousand dollars ($52,000) in any one fiscal year. The difference between the City’s maximum obligation during any fiscal year and the amount of any actual reimbursement received by the employee during that fiscal year shall not be carried over or be available to use by the employee in any subsequent fiscal year.

Upon the approval of the department head, an Association employee may use up to two hundred fifty dollars ($250.00) per year of their available $52,000 per fiscal year tuition reimbursement for attendance at a seminar or conference for the purpose of professional development.

Association employees hired on or after adoption of the 2014-2017 MOU shall not be eligible to receive the benefits described herein this Article 14.

Article 15: UNIFORM ALLOWANCE
Association employees shall receive a uniform allowance in the amount of $1700 3,200 per year. The uniforms allowance shall be paid as follows: fifty percent (50%) paid the first week in January of each year and fifty percent (50%) paid the first week in July of each year.

Article 16: LONGEVITY PAY
Association employees with twenty (20) years of continuous service with the City of Redlands shall advance to Step “5F” on the current salary schedule.

In the event that an Association employee is not at Step “4E” step when he/she is eligible for the F stepStep 5, at the completion of twenty (20) years of service, the employee shall advance to the next step in their salary range, and continue to advance based on merit until the employee reaches Step 5 “F” step.

Article 17: MOBILE DEVICE PAY
Association employees shall receive Mobile Device Pay in the amount of $100 per month in addition to their regular base pay. All employees receiving this incentive are required to carry a mobile device at all times.

Article 18: LEGAL DEFENSE INSURANCE
The City shall pay the premium for CPOA legal defense insurance for Association employees.

Article 19: HOLIDAYS
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A. The City of Redlands currently observes the following holidays, established by Resolution:

New Year’s Day January 1
Martin Luther King, Jr. Day Third Monday in January
President’s Day Third Monday in February
Cesar Chavez March 31st
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day First Monday in September
Columbus Day Second Monday in October
Veteran’s Day November 11th
Thanksgiving Day Fourth Thursday in November
Friday after Thanksgiving Day Fourth Friday in November Christmas Eve December 24th
Christmas Day December 25th
B. Association employees may opt toshall “bank” these holiday hourss at the rate of ten (10) hours for each holiday and be paid for them in January of the following year.

C. Association employeesthat work on a recognized holiday shall receive half time premium for all hours worked.

D. In addition to the recognized holidays listed above, Association employees shall receive two (2) floating holidays per year. Floating holidays accrued but not taken shall be paid in January of the following year in which they were accrued.

E. Holidays shall be paid at a rate of pay applicable to the shift to which the Association employee is regularly assigned and shall be include supplemental pay (POST Certification pay) which may apply to the specific Association employee. The City will report to CalPERS the Holiday Cash Out amounts. This amount is derived from an employee’s left over Holiday Cash Out amount and paid at regular rate, which includes base pay rate and POST Certification pay. The City will report the Holiday Cash Out on an annual basis to CalPERS in January of each year.

Article 20: SICK LEAVE

ACCRUAL
Association members shall receive eight (8) hours of sick leave per month.

SICK LEAVE BUY-BACK PROGRAM
Association employees may accumulate sick leave from calendar year to calendar year to an unlimited amount, or participate in the City’s Sick Leave Buy Back program. In order to participate in the buy-back, the employee must have a minimum of 96 hours of sick leave on the books. In November of each year, Association employees may elect to be paid cash at their current hourly rate for any hours earned in the following year in accordance with the schedule below, less in accordance with the schedule below, less any sick leave hours used during that period. The payment will occur in November of the following year. The election is irrevocable and may not be changed once the election is made.

YEARS OF

SERVICE

MAXIMUM BUY-BACK

HOURS PER YEAR
2-6 48
7 56
8 64
9 72
10 80
11 88
12 96
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Article 21: VACATION
A. Vacation shall accrue for Association employees based on the following schedule:

YEARS/MONTHS

OF SERVICE
HOURS
1 - 5 (0-71 months) 80
6 - 7 (72–95
months)
120
8 - 9 (96-119
months)
128
10 -– 11 (120-143
mos)
136
12 -– 13 (144-167
mos)
144
14 -– 15 (168-191
mos)
152
16 -– 20 (192-251
mos)
160
21 (252-263 months) 168
22 (264-275 months) 176
23 (276-287 months) 184
24 (288-299 months) 192
25 (300 months+) 200
Article 22: ACCRUED VACATION TIME SELL BACK
Association employees with a minimum of three hundred (300) hours of accumulated vacation time shall sell back vacation time in excess of the 300 hours accumulation and deposit into a qualified 401(a) plan. The conversion and deposit of available vacation time shall occur during the third week of September each year. Employees shall contribute up to 100% of accrued vacation time in excess of the 300 hours accumulation up to the IRS maximum allowed.

Article 23: BEREAVEMENT LEAVE
In the event of the death in the immediate family, Association employees shall be compensated with four (4) days paid leave. In addition, eligible employees may be allowed to use accrued sick leave with full pay not to exceed three (3) days. Immediate family shall be defined as the following relatives to either the employee or spouse/registered domestic partner: spouse, child, parent, grandparent, grandchild, brother and sister.

Article 24: PERSONAL LEAVE
Association employees may use up to a maximum of eight (8) hours of accrued sick leave per year for personal leave, subject to advance approval by his/her supervisor.

Article 25: EXECUTIVE LEAVE
Association employees shall receive one hundred twenty (120) hours of executive leave annually. Employees will be paid for up to twenty (20) hours of unused executive leave that is on themay sell back up to 20 hours of unused executive leave that is on the books as of December 31st of each year. Any leave above 20 hours remaining on the books will be removed and not carried over to the next year.

Article 26: COMPENSATORY TIME OFF AND OVERTIME
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City of Redlands & Redlands Association of Safety Management Employees MOU – 202318~20263 Page 11 12028394.1 RE035-039
A. Association members are exempt from the requirements of the FLSA and therefore ineligible to accrue compensatory time off or earn overtime pay at 1 ½ times their hourly rate.

B. Members are ineligible to receive overtime compensation and may therefore receive the equivalent of overtime pay at time and one half of salary ONLY if the hours are reimbursed by a third party, such as reimbursement mutual aid calls or billable contracts.

Article 27: WORKWEEK
Association employeesshall have a standard workweek consisting of four ten-hour days followed by three consecutive days off unless an alternate schedule is agreed upon by the employee(s) and department head.

Article 28: POLICE VEHICLE USAGE
Upon authorization by the Police Chief, Association employees may utilize department vehicles for personal use.

Article 29: NO STRIKE PROVISIONS
The Association agrees that it shall not authorize, instigate, aid, condone, or engage in any strike which will interrupt or interfere with the operation of the City. The City places the Association on notice of its intention and right to terminate any employee who instigates or engages in any strike or work stoppage which interrupts or interferes with the operation of the City.

Article 30: PREVAILING BENEFITS
All terms and conditions of employment set forth in this MOU and all past practices recognized under prevailing law will remain in full force and effect for the term of this MOU unless modified by mutual agreement of the parties. All other matters affecting terms and conditions of employment shall be subject to change during the tem of this MOU either by mutual agreement or by virtue of the meet and confer processes and any applicable impasse resolution procedures being completed.

Article 31: SAVINGS CLAUSE
Should any provision of this MOU or the application of such provision be rendered or declared invalid by any court action or by reason of any existing or subsequently enacted legislation, the City and Association shall meet and confer immediately upon what constitutes an equivalent benefit to that which was determined to be unlawful. Such equivalent benefit will be implemented retroactive to the date the old benefit ceased. The remaining parts or portions of this MOU shall remain in full force and effect.

Article 32: DEATH OF EMPLOYEE
In the event an Association employee dies while on duty, the City shall calculate compensation for the entire shift.

The eligible dependents of the deceased employee shall be entitled to benefits as follows: sick leave accruals, vacation accruals, medical benefits, and any other applicable benefits. All benefits shall be calculated and compensated in accordance with the requirements of this MOU and PERS contracts.

In the event the deceased employee qualified for a service retirement (i.e. age 50 with a minimum of five years of service in CalPERS), the City shall calculate and compensate benefits in the same manner as an employee service retirement. If the death of the employee is job related, benefits may be calculated and compensated in the same manner as a disability retirement.

The City will inter at Hillside Cemetery, at no cost to the public safety officer or his/her family, any active public safety officer who dies in the line of duty, or dies from any disease that is recognized by the State of California as being associated with the job of being a public safety officer.

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Article 33: ZIPPER CLAUSE
The City and the Association agree that all negotiable items have been discussed during the negotiations leading to this MOU, including salaries and benefits, and conditions of employment, and therefore the City and the Association further agree that negotiations will not be reopened on any item during the term of this MOU, except by mutual agreement of the City and the Association, or as expressly provided otherwise in this MOU.

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Article 34: SIGNATURES

CITY OF REDLANDS

REDLANDS ASSOCIATION OF SAFETY MANAGEMENT

EMPLOYEES
Travis MartinezStephen Crane,
President
Date
Paul W. FosterEddie Tejeda, Mayor Date
Attest:

Jeanne Donaldson, City Clerk Date
Redlands Regular Meeting of 06-20-2023 854 of 1523

MEMORANDUM OF UNDERSTANDING

BETWEEN

CITY OF REDLANDS
AND
Redlands Association
of
Safety Management Employees
JULY 1, 2023 – JUNE 30, 2026
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City of Redlands & Redlands Association of Safety Management Employees MOU – 2023~2026 Page 2

MEMORANDUM OF UNDERSTANDING

BETWEEN
City of Redlands
AND
Redlands Association of Safety Management Employees
July 1, 2023 – June 30, 2026
Table of Contents
Article 1: Term Of Agreement .................................................................................................................................. 3 Article 2: Preamble................................................................................................................................................... 3 Article 3: Recognition ............................................................................................................................................... 3 Article 4: Salaries...................................................................................................................................................... 3 Article 5: Retirement ................................................................................................................................................ 3 Article 6: Medical Insurance..................................................................................................................................... 4 Article 7: Retiree Insurance Benefits........................................................................................................................ 4 Article 8: State Disability Insurance.......................................................................................................................... 5 Article 9: Vision Care ................................................................................................................................................ 5 Article 10: Dental Insurance ....................................................................................................................................... 5 Article 11: Life Insurance............................................................................................................................................ 6 Article 12: Deferred Compensation............................................................................................................................ 6 Article 13: Post Certification Pay................................................................................................................................ 6 Article 14: Reimbursement of Educational Expenses................................................................................................. 6 Article 15: Uniform Allowance ................................................................................................................................... 6 Article 16: Longevity Pay............................................................................................................................................ 6 Article 17: Mobile Device Pay..................................................................................................................................... 6 Article 18: Legal Defense Insurance ........................................................................................................................... 6 Article 19: Holidays..................................................................................................................................................... 6 Article 20: Sick Leave.................................................................................................................................................. 7 Article 21: Vacation.................................................................................................................................................... 7 Article 22: Accrued Vacation Time Sell Back .............................................................................................................. 8 Article 23: Bereavement Leave................................................................................................................................... 8 Article 24: Personal Leave .......................................................................................................................................... 8 Article 25: Executive Leave......................................................................................................................................... 8 Article 26: Compensatory Time Off And Overtime..................................................................................................... 8 Article 27: Workweek ................................................................................................................................................. 8 Article 28: Police Vehicle Usage ................................................................................................................................. 9 Article 29: No Strike Provisions .................................................................................................................................. 9 Article 30: Prevailing Benefits .................................................................................................................................... 9 Article 31: Savings Clause........................................................................................................................................... 9 Article 32: Death Of Employee ................................................................................................................................... 9 Article 33: Zipper Clause……………………………………………………………………………………………………………………………………….9 Article 34: Signatures................................................................................................................................................. 9 Redlands Regular Meeting of 06-20-2023 856 of 1523
City of Redlands & Redlands Association of Safety Management Employees MOU – 2023~2026 Page 3 Article 1:TERM OF AGREEMENT
Except where expressly stated otherwise herein, the City of Redlands (“City”) and the Redlands Association of Safety Management Employees (“Association”) agree that the provisions of this Memorandum of Understanding (MOU) shall become effective on July 1, 2023 and shall expire on June 30, 2026.

Article 4:SALARIES
All Association employees shall receive the following salary increases:

A. Effective the first pay period following July 1, 2023, all Association employees will receive a seven percent (7%) increase to base salary.

B. Effective the first pay period following July 1, 2024, all Association employees will receive a two percent (2%) increase to base salary over the prior year.

C. Effective the first pay period following July 1, 2025, all Association employees will receive a two percent (2%) increase to base salary over the prior year.

The City shall maintain the following salary differentials at all times during the term of this MOU:

Between bottom step Sergeant and bottom step Commander 30% Between bottom step Commander and bottom step Deputy Chief 10% Article 5:RETIREMENT

2. The Public Employees’ Pension Reform Act (PEPRA) and application to PEPRA defined “New Members”.

Those new members shall be enrolled in the 2.7% at 57 benefit plan, as provided for in Government Code section 7522.25(f), with a final compensation measurement period of 36 consecutive months as set forth in Government Code Section 7522.32(a), and their retirement benefits shall be calculated based on “pensionable compensation” (Section 7522.10) rather than compensation earnable (Section 20636).

3. To the extent permitted by law, retirement contributions herein made by the employees shall be made on a Redlands Regular Meeting of 06-20-2023 857 of 1523
City of Redlands & Redlands Association of Safety Management Employees MOU – 2023~2026 Page 4 pre-tax basis. The City shall report to CalPERS as compensation only the percent, if any, of the member contribution funded by the City.

Article 6:MEDICAL INSURANCE
A. The City shall contribute directly to CalPERS on behalf of each employee three hundred and ninety-seven dollars ($397.00) per month pursuant to Resolution No. 4572, adopted by the City Council on September 5, 1989. In addition, the City shall contribute an amount through the City’s cafeteria plan that is equal to the difference between the City’s minimum PEMHCA contribution and the following amounts:

B. City contributions to the cafeteria plan may be used toward available cafeteria benefits, including City medical plan premiums, flexible spending account, and post-employment health plan.

C. The City agrees to provide a stipend of $350.00 on a monthly basis for those Unit employees with alternative medical coverage who opt for the stipend in lieu of the medical insurance benefit.

Article 7:RETIREE INSURANCE BENEFITS
A. For all unit members who qualify as an “annuitant” under PEMHCA, the City will contribute directly to CalPERS on behalf of each annuitant three hundred and ninety-seven dollars ($397) per month pursuant to Resolution No. 4572, adopted by the city council on September 5, 1989.

B. For existing RASME members hired by the City prior to June 2, 2015, who have served a minimum of 15 years of service with the City of Redlands and who qualify as annuitants under PEMHCA, upon separation other than for service or disability retirement under the PERS retirement plan, or in the event of the death of an employee prior to retirement, the City shall contribute to a retiree health savings account the difference between the PEMHCA minimum and the cost of “Lifetime medical” for the employee, spouse and eligible dependents. Lifetime medical means equivalent health, dental, and vision insurance as provided by the City to its existing members through the CalPERS or similar group medical plan up to the cost of similar CalPERS plans. Employees who promote into the RASME unit shall maintain any lifetime medical benefit such employee has previously accrued with the City and/or eligibility to earn lifetime medical if they had that right under their previous memorandum of understanding.

For existing RASME members, hired by the City prior to June 2, 2015, who have served a minimum of 15 years of service with the City of Redlands and who qualify as annuitants under PEMHCA, upon service or disability retirement under the PERS retirement plan, or in the event of the death of an employee prior to retirement, the City shall contribute to a retiree health savings account the difference between the PEMHCA minimum and the cost of lifetime medical, dental and vision insurance for the employee, spouse, and eligible dependents under the association’s current medical insurance program existing at the time of retirement. This health insurance shall be at no cost to the retired employee and shall cover the employee, spouse, and eligible dependents. Employees who promote into the RASME unit shall maintain any lifetime medical benefit such employee has previously accrued with the City and/or eligibility to earn lifetime medical if they had that right under their previous memorandum of understanding.

COVERAGE LEVEL

TOTAL CITY CONTRIBUTION
EFFECTIVE JULY 1, 2023

EFFECTIVE
JANUARY 1, 2024

EFFECTIVE
JANUARY 1, 2025
Employee Only: $750 $775 $800
Employee Plus One Dependent: $1,500 $1,550 $1,600
Employee plus Two or more
Dependents:
$1,950 $2,025 $2,100
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City of Redlands & Redlands Association of Safety Management Employees MOU – 2023~2026 Page 5 15 years of service with the City of Redlands, upon service or disability retirement under the PERS retirement plan, or in the event of the death of an employee prior to retirement may elect to:
a. Convert all remaining sick leave accrued at the time of retirement to cash value at the current rate of pay and apply said cash value to applicable premiums payable under the City’s medical insurance program for the employee, spouses, and eligible dependents until the cash value is exhausted. This cash value is subject to all applicable taxes;
b. Calculate the value of all accrued sick leave at the current hourly rate of pay and convert it into a cash payment;
c. Convert all remaining sick leave accrued at the time of retirement to PERS service credit; or d. A combination of options b and c.

C. Employees hired on or after adoption of the 2018-2023 MOU (December 5, 2017) shall not be eligible for conversion of accrued sick leave to cash value.

D. Unit members who do not qualify for life-time medical and retire with fifteen (15) years of service and who qualify as an annuitant under PEMHCA shall be entitled to a “medical bridge” program for themselves upon retirement from the City until they become Medicare-eligible. Under the “Medical Bridge” the City will contribute the difference between the PEMHCA minimum and the cost of employee-only coverage for the least expensive equivalent health and dental insurance plan as provided by the City to its existing unit members through the CalPERS medical plan until the employee reaches the age of Medicare eligibility at which time the benefit will cease, and employees will only receive the PEMHCA minimum contribution. Unit members who receive the medical bridge program can select coverage for dependents, however, the additional cost must be paid for by the respective unit member and will not be paid for by the City.

Article 8:STATE DISABILITY INSURANCE
Participation in the State Disability Insurance (SDI) program shall be optional, and all costs, funding, and premiums associated with participation in SDI shall be paid entirely by the participating Association employees.

Article 9: VISION CARE
The City agrees to contribute the entire monthly premium for Association employees and their eligible dependents for a vision insurance plan with VSP Vision Plan, or its equivalent.

Article 11: LIFE INSURANCE
The City provides Association employees with $25,000 of life insurance. Employees may also purchase additional increments of life insurance at the City’s group rate.

Article 13: POST CERTIFICATION PAY
Association employees shall receive POST certificate pay in the amount of 12.5% of base salary for an Advanced POST certificate. Additionally, Association employees shall also receive POST Supervisory or Management certificate pay in the amount of 10% of base salary. The maximum amount any Association employee shall receive in certificate pay Redlands Regular Meeting of 06-20-2023 859 of 1523
City of Redlands & Redlands Association of Safety Management Employees MOU – 2023~2026 Page 6 shall be 22.5% of base salary.

Article 14: REIMBURSEMENT OF EDUCATIONAL EXPENSES
Association employees enrolled in a degree program shall be reimbursed up to the dollar amount charged for the same number of units per term by the University of California, Riverside. However, any such employee shall not receive reimbursement in excess of Five Thousand dollars ($5,000) in any one fiscal year. The difference between the City’s maximum obligation during any fiscal year and the amount of any actual reimbursement received by the employee during that fiscal year shall not be carried over or be available to use by the employee in any subsequent fiscal year.

Upon the approval of the department head, an Association employee may use up to two hundred fifty dollars ($250.00) per year of their available $5,000 per fiscal year tuition reimbursement for attendance at a seminar or conference for the purpose of professional development.

Article 15: UNIFORM ALLOWANCE
Association employees shall receive a uniform allowance in the amount of $3,200 per year. The uniforms allowance shall be paid as follows: fifty percent (50%) paid the first week in January of each year and fifty percent (50%) paid the first week in July of each year.

Article 16: LONGEVITY PAY
Association employees with twenty (20) years of continuous service with the City of Redlands shall advance to Step “5” on the current salary schedule.

In the event that an Association employee is not at Step “4” when he/she is eligible for Step 5, at the completion of twenty (20) years of service, the employee shall advance to the next step in their salary range and continue to advance based on merit until the employee reaches Step 5.

Article 18: LEGAL DEFENSE INSURANCE
The City shall pay the premium for CPOA legal defense insurance for Association employees.

Article 19: HOLIDAYS
A. The City of Redlands currently observes the following holidays, established by Resolution:

New Year’s Day January 1
Martin Luther King, Jr. Day Third Monday in January
President’s Day Third Monday in February
Cesar Chavez March 31st
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day First Monday in September
Columbus Day Second Monday in October
Veteran’s Day November 11th
Thanksgiving Day Fourth Thursday in November
Friday after Thanksgiving Day Fourth Friday in November Christmas Eve December 24th
Christmas Day December 25th
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City of Redlands & Redlands Association of Safety Management Employees MOU – 2023~2026 Page 7 B. Association employees shall “bank” holiday hours at the rate of ten (10) hours for each holiday and be paid for them in January of the following year.

C. Association employeesthat work on a recognized holiday shall receive half time premium for all hours worked.

Article 20: SICK LEAVE

ACCRUAL
Association members shall receive eight (8) hours of sick leave per month.

SICK LEAVE BUY-BACK PROGRAM
Association employees may accumulate sick leave from calendar year to calendar year to an unlimited amount, or participate in the City’s Sick Leave Buy Back program. In order to participate in the buy-back, the employee must have a minimum of 96 hours of sick leave on the books. In November of each year, Association employees may elect to be paid cash at their current hourly rate for any hours earned in the following year in accordance with the schedule below, less any sick leave hours used during that period. The payment will occur in November of the following year. The election is irrevocable and may not be changed once the election is made.

YEARS OF

SERVICE

MAXIMUM BUY-BACK

HOURS PER YEAR
2-6 48
7 56
8 64
9 72
10 80
11 88
12 96
Article 21: VACATION
A. Vacation shall accrue for Association employees based on the following schedule:

YEARS/MONTHS

OF SERVICE
HOURS
1 - 5 (0-71 months) 80
6 - 7 (72–95 months) 120
8 -9 (96-119 months) 128
10–11 (120-143 mos) 136
12–13 (144-167 mos) 144
14–15 (168-191 mos) 152
16–20 (192-251 mos) 160
21 (252-263 months) 168
22 (264-275 months) 176
23 (276-287 months) 184
24 (288-299 months) 192
25 (300 months+) 200
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City of Redlands & Redlands Association of Safety Management Employees MOU – 2023~2026 Page 8 Article 22: ACCRUED VACATION TIME SELL BACK
Association employees with a minimum of three hundred (300) hours of accumulated vacation time shall sell back vacation time in excess of the 300 hours accumulation and deposit into a qualified 401(a) plan. The conversion and deposit of available vacation time shall occur during the third week of September each year. Employees shall contribute up to 100% of accrued vacation time in excess of the 300 hours accumulation up to the IRS maximum allowed.

Article 24: PERSONAL LEAVE
Association employees may use up to a maximum of eight (8) hours of accrued sick leave per year for personal leave, subject to advance approval by his/her supervisor.

Article 25: EXECUTIVE LEAVE
Association employees shall receive one hundred twenty (120) hours of executive leave annually. Employees will be paid for up to twenty (20) hours of unused executive leave that is on the books as of December 31st of each year. Any leave above 20 hours remaining on the books will be removed and not carried over to the next year.

Article 26: COMPENSATORY TIME OFF AND OVERTIME
A. Association members are exempt from the requirements of the FLSA and therefore ineligible to accrue compensatory time off or earn overtime pay at 1 ½ times their hourly rate.

Article 28: POLICE VEHICLE USAGE
Upon authorization by the Police Chief, Association employees may utilize department vehicles for personal use.

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City of Redlands & Redlands Association of Safety Management Employees MOU – 2023~2026 Page 9 Article 31: SAVINGS CLAUSE
Should any provision of this MOU or the application of such provision be rendered or declared invalid by any court action or by reason of any existing or subsequently enacted legislation, the City and Association shall meet and confer immediately upon what constitutes an equivalent benefit to that which was determined to be unlawful. Such equivalent benefit will be implemented retroactive to the date the old benefit ceased. The remaining parts or portions of this MOU shall remain in full force and effect.

Article 32: DEATH OF EMPLOYEE
In the event an Association employee dies while on duty, the City shall calculate compensation for the entire shift.

Article 33: ZIPPER CLAUSE
The City and the Association agree that all negotiable items have been discussed during the negotiations leading to this MOU, including salaries and benefits, and conditions of employment, and therefore the City and the Association further agree that negotiations will not be reopened on any item during the term of this MOU, except by mutual agreement of the City and the Association, or as expressly provided otherwise in this MOU.

Article 34: SIGNATURES

CITY OF REDLANDS

REDLANDS ASSOCIATION OF SAFETY MANAGEMENT

EMPLOYEES
Stephen Crane, President Date
Eddie Tejeda, Mayor Date
Attest:

Jeanne Donaldson, City Clerk Date
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774818.8 RE035-018
f

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF REDLANDS

AND THE

REDLANDS ASSOCIATION OF

DEPARTMENT DIRECTORS
JULY 1, 2018 2023 - JUNE 30, 202320276
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774818.8 RE035-018

MEMORANDUM OF UNDERSTANDING
Between
The City of Redlands
And
Redlands Association of Department Directors
July 1, 2018 2023 – June 30, 202320276

TABLE OF CONTENTS
Article 1. Term of Memorandum of Understanding..............................................................1 Article 2. Preamble..............................................................................................................1 Article 3. Terms and Conditions of Employment ..................................................................1 Article 4. Salaries and Additional Compensation Adjustments .............................................1 Article 5. Retirement...........................................................................................................2 Article 6. Tuition Reimbursement......................................................................................53 Article 7. Cell Phone Allowance .........................................................................................53 Article 8. Auto Allowance..................................................................................................53 Article 9. Uniform Allowance.............................................................................................64 Article 10. Benefits..............................................................................................................64 Article 11. Lifetime medical.................................................................................................75 Article 12. Holidays..............................................................................................................85 Article 13. Annual Leave......................................................................................................96 Article 14. Accrual Payment on Retirement .......................................................................106 Article 15. Employee Severance Compensation .................................................................107 Article 16. Family Medical Care Leaves..............................................................................118 Article 17. Deferred Compensation ...................................................................................118 Article 18. Flexible Savings Plan.........................................................................................128 Article 19. Employee Assistance Program ..........................................................................129 Article 20. Bereavement Leave..........................................................................................129 Article 21. Management Rights .........................................................................................129 Article 22. Savings Clause ..................................................................................................139 Article 23. Zipper Clause....................................................................................................139 Article 24. Signatures........................................................................................................139 Article 1. Term of Memorandum of Understanding..............................................................1 Article 2. Preamble..............................................................................................................1 Article 3. Recognition..........................................................................................................1 Article 4. Terms and Conditions of Employment ..................................................................1 Article 5. Salaries and Additional Compensation Adjustments .............................................1 Article 6. Retirement...........................................................................................................3 Article 7. Tuition Reimbursement........................................................................................4 Article 8. Educational Incentive ...........................................................................................4 Article 9. Auto Allowance....................................................................................................4 Redlands Regular Meeting of 06-20-2023 865 of 1523
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Article 10. Uniform Allowance...............................................................................................5 Article 11. Insurance .............................................................................................................5 Article 12. lifetime medical....................................................................................................5 Article 13. HOLIDAYS.............................................................................................................6 Article 14. Annual Leave........................................................................................................6 Article 15. Accrual Payment on Retirement ...........................................................................7 Article 16. Employee Severance Compensation .....................................................................7 Article 17. Family Medical Care Leaves..................................................................................7 Article 18. Deferred Compensation .......................................................................................7 Article 19. Flexible Savings Plan.............................................................................................8 Article 20. Employee Assistance Program ..............................................................................8 Article 21. Bereavement Leave..............................................................................................8 Article 22. Management Rights .............................................................................................8 Article 23. Savings Clause ......................................................................................................8 Article 24. Zipper Clause........................................................................................................8 Article 25. Signatures............................................................................................................9 Redlands Regular Meeting of 06-20-2023 866 of 1523
774818.8 RE035-018
Article 1. TERM OF MEMORANDUM OF UNDERSTANDING
Except where expressly stated otherwise herein, the City of Redlands (“City”) and the Redlands Association of Department Directors (“Unit”) agree that the provisions of this Memorandum of Understanding (MOU) shall become effective on July 1, 2018 2023 and shall expire on June 30, 202763.

Article 3. RECOGNITION
A Unit employee shall be defined as an employee of the City and assigned to the Unit by the City Manager in accordance with City policies and procedures. The Unit consists of:

DEPARTMENT DIRECTOR CLASSIFICATION TITLES
Development Services Director
Management Services Director
Director of Municipal Utilities and Public Works Engineering/City Engineer
Fire Chief
Human Resources/ Risk Management Director
Police Chief
Quality of Life Director
[NT1]
Article 4.Article 3. TERMS AND CONDITIONS OF EMPLOYMENT A. Unit employees serve at the will and pleasure of the City Manager. The appointment of a person to a Department Director position will be made by the City Manager.

B. The various forms of compensation and benefits described in this MOU are the result of the City’s recognition that Unit employees should be compensated appropriately for exhibiting accountability, cost effectiveness, the ability to apply new technologies and maximize the utilization of human, physical and fiscal resources to enhance the mission of the City; and for stimulating the development of people and establishing methods which facilitate the meeting of City goals and objectives.

Article 5.Article 4. SALARIES AND ADDITIONAL COMPENSATION ADJUSTMENTS A. All Unit Employees shall receive the following salary increases. The Salary Range Table is established to provide the minimum and maximum salary levels for each Unit employee position. Further, all Unit employees are responsible for the employee contribution to Social Security and Medicare.

1. Effective the first payroll period following July 1, 20182023, all Unit employees will receive a three seven percent (73%) increase to base salary.

2. Effective the first payroll period following July 1, 20192024, all Unit employees will receive a three two percent (23%) increase to base salary over the prior year.

3. Effective the first payroll period following July 1, 20250, all Unit employees will receive a three two percent (23%) increase to base salary over the prior year.

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2 Unit employees shall not receive any increase to base salary or other compensation during the term of this MOU, other than those increases and compensation expressly set forth in this MOU. Further, all Unit employees are responsible for the employee contribution to Social Security and Medicare.

B. The City recognizes that to recruit and retain well-qualified Department Directors and enhance their management capabilities in areas such as leadership and accountability, Unit employees should be compensated appropriately for exhibiting accountability, cost effectiveness, the ability to apply new technologies and maximize the utilization of human, physical and fiscal resources; for exerting leadership to enhance the mission of the City; and for stimulating the development of people and methods which will facilitate the meeting of City goals and objectives.

C. To facilitate and enhance effectiveness and productive efforts of Unit employees, salary and benefit levels will be reviewed on a periodic basis and may be adjusted from time to time, within the budget appropriation levels established by the City Council. This review will consist of the following two components.

1. Performance Evaluations:

Progression in the salary range for all Unit Employees shall be based on the employee’s performance. The City Manager shall be responsible for evaluating such performance.

2. Compensation (Salary and Fringe Benefits) Survey:

The compensation philosophy of the City is to establish a compensation package that will attract the highest caliber individuals. Therefore, the second component will contain comparisons with other similar agencies within the appropriate job market. These factors will be utilized to consider salary and benefit levels that will facilitate continuation of this philosophy.

D. Eligibility for one-time per year performance-based distributions. The City shall make available for the purpose described herein, the cash equivalent of the value of a 2% base salary increase for all filled positions within the Unit. Prior to the conclusion of the applicable fiscal year, the City Manager shall in his or her sole discretion have the authority to utilize any or all of the allocated funds to provide a one-time cash distribution to any one or more Unit members. Subject to the limitation that the cumulative value of the City Manager-distributed one-time payments shall not exceed the total value of allocated funds for that fiscal year, there is no minimum or maximum amount that the City Manager may award to any individual Unit employee. Additionally, the City Manager also has discretion to issue one-time awards.

In exercising his discretion in this regard, only employees in the Unit that have exhibited what the City Manager in his or her sole discretion determines to be “exceptional” performance during the applicable fiscal year, shall be eligible for receipt of a one-time distribution. The distribution shall not impact the Unit employee’s salary range or step.

Available one-time payment funds not distributed in the designated fiscal year, shall not accumulate and carry over into any future fiscal year and instead, shall be returned to the City for other Councildetermined uses.

Article 5. RETIREMENT
Article 6.

A. Classic Members
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3 All “classic” Unit employees shall personally fund 100% of the 7% of compensation earnable as and for the individual employee’s normal employee PERS contribution. (The term “classic” member is defined in the Public Employee’s Pension Reform Act of 2013 “PEPRA.”) All “classic” employee normal contributions required to be paid by the employee, whether paid by the employer or the employee, shall be credited to the member’s CalPERS account.

The City shall continue to include in this contract with CalPERS, the following provisions.

HIGHEST SINGLE YEAR

SURVIVOR CONTINUANCE
2% @ 55 RETIREMENT FORMULA
(MISCELLANEOUS)
3% at 50 RETIREMENT FORMULA
(SAFETY)
B. New Members
The Public Employee’s Pension Reform Act of 2013 – “PEPRA” (signed by the Governor on 09/07/12,) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of this MOU, as described below.

Unit employees who are “new members” as defined in the PEPRA, shall individually pay an initial member CALPERS contribution rate of 50% of the normal cost rate (as defined and calculated by CalPERS) for the Defined Benefit Plan in which said newly hired member is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (Government Code section 7522.30)
Unit employees who are “new members,” as defined in the PEPRA, on and after January 1, 2013, shall be enrolled in the retirement plan of 2%@62 (Government Code section 7522.20(a), for “miscellaneous” new members, or the 2.7% at 57 retirement plans for “safety” new members (Section 7522.25) with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).) A.

1. All “classic” unit members shall individually fund 3.0% of compensation earnable as and for the unit member’s normal employee PERS contribution. (The term “classic” member is defined in the Public Employee’s Pension Reform Act of 2013-“PEPRA.”)

2. All “classic” Unit employees shall fund 5% of compensation earnable as and for the individual employee’s normal employee PERS contribution.

3. All “classic” Unit employees shall personally fund 100% of the 7% of compensation earnable as and for the individual employee’s normal employee PERS contribution for “miscellaneous” Unit Redlands Regular Meeting of 06-20-2023 869 of 1523
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4 employees and 100% of the 9% compensation earnable as and for the individual employee’s normal employee PERS contribution for “safety” unit members).

All “classic” Unit employees’ normal contributions required to be paid by the employee, whether paid by the employer or the employee, shall be credited to the employee’s CalPERS account.

Whether as authorized by Government Code sections 20692, 20636(c)(4) or any other statutory or legal basis, the City shall not report to CalPERS as any type of compensation, any portion of the normal employee PERS contributions required by PERS which are funded by the employee.

To the extent that this MOU mandates payment by the City of a part of the above “classic” unit member’s normal employee PERS contribution, the City shall make said payments on a pre-tax basis to the extent authorized to do so by the IRS and the Franchise Tax Board.

B. AB 340

1. AB 340, the Public Employee’s Pension Reform Act of 2013 – “PEPRA” (signed by the Governor on 09/07/12,) shall in its entirety be given full force and effect as it may from time to time exist.

2. Unit employees who are “new members” as defined in the above AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate (as defined and calculated by CalPERS) for the Defined Benefit Plan in which said newly hired member is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30)

3. Unit employees who are “new members,” as defined in the above AB 340, on and after January 1, 2013, shall be enrolled in either the AB 340 retirement plan of 2%@62 (Government Code section 7522.20(a), for “miscellaneous” new members, or the 2.7% at 57 retirement plan for “safety” new members (Section 7522.25), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).)
C. Consistent with the proposal provisions above, that “classic” employees individually fund part, and eventually 100% of the statutorily mandated employee PERS contributions, said member-funded payments shall not be made pursuant to Government Code section 20692 and shall not be reported to PERS as special compensation as was authorized by Government Code section 20636(c)(4).

D. As regards “classic” members, the City shall continue to include in its contract with CalPERS, the following provisions.

HIGHEST SINGLE YEAR

SURVIVOR CONTINUANCE
2% @ 55 RETIREMENT FORMULA
(“MISCELLANEOUS”)
3% at 50 RETIREMENT FORMULA
(“SAFETY”)
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5 Article 7.Article 6. TUITION REIMBURSEMENT
A. The City will reimburse each Unit employee for actual costs of fees, tuition and books, for such employee’s attendance at an accredited institution of higher learning, at the rate up to the cost at University of California, Riverside (UCR) for the same or similar course.

B. Unit employees must submit a request form with documents describing the course and program and cost to the Human Resources Director for approval prior to beginning class.

C. To be eligible for reimbursement, a Unit employee must submit evidence of actual payment of expenses incurred and satisfactory completion of course work with a grade of “C” or better or equivalent.

D. Unit employees may use up to one thousand dollars ($1000) of tuition assistance per fiscal year to attend training, conferences, and/or seminar of their choosing.

Article 8. EDUCATIONAL INCENTIVE
Educational Incentives for the Fire Chief and Police Chief positions shall apply to the persons serving in such positions as of the calendar year 2008. Upon the separation of service from the City by either the person serving as Fire Chief or Police Chief, the respective educational incentive for such positions shall be eliminated.

Article 7. CELL PHONE ALLOWANCE
Unit employees shall be provided a city-issued cell phone. In lieu of a city issued cell phone, unit members may opt for a cell phone allowance in the amount of $100 per month.

Article 9.Article 8. AUTO ALLOWANCE
Unit employees shall receive a $500 per month vehicle allowance, except the following positions shall be provided vehicles:

Police Chief
Fire Chief
Director, Municipal Utilities and Engineering
A. The City shall provide vehicles and/or allowances as follows:
➢ Management Services Director
➢ Development Services Director
$100 per
month
➢ Director of Municipal Utilities and Public Works Engineering/City Engineer
Vehicle
➢ Police Chief Vehicle
➢ Fire Chief Vehicle
➢ Quality of Life Director $150
Unit employees must participate in the City DMV Pull Notice Program. Unit members receiving an Auto Allowance or utilitizing their personal vehicle for business reasons assigned a City vehicle must provide the following:

1. Proof of valid insurance with acceptable levels as set by the City.

2. Proof of valid, class C California driver license.

Unit employees must participate in the City DMV Pull Notice Program.

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6 B. Unit employees receiving an Auto Allowance or assigned a City vehicle must provide the following:

1.a.Proof of valid insurance with acceptable levels as set by the City.

2.a.Proof of valid, class C California driver license.

C.1. Unit employees must participate in the City DMV Pull Notice Program.

3. If assigned, a City‐owned vehicle may be used by a Unit employee for City business and for commuting to and from the employee’s residence, including de minimis personal use during the employee’s commute. De minimus personal use shall be defined as occasional or infrequent use during the course of the employee’s regular commute so small as to be unreasonable or administratively impracticable to account for. The City will incur all costs related to the provision of the vehicle, including maintenance and insurance. The Unit employee shall be responsible for ensuring the City’s vehicle is appropriately secured when parked at the employee’s residence.

Article 10.Article 9. UNIFORM ALLOWANCE
The Police Chief and Fire Chief who wear their uniforms for public ceremonies or for operational necessity are entitled to a stipend equal to that received by the respective safety management employees.

Article 11.Article 10. INSURANCEBENEFITS
A. MEDICAL INSURANCE
The City shall pay the entire premium for each Unit employee and all eligible dependents under the PERS health insurance program.

B. ALTERNATIVE COVERAGE
The City shall provide a stipend of $350, on a monthly basis, for those employees with alternative medical coverage who opt for the stipend in lieu of the medical insurance benefit.

C. INSURANCE ADJUSTMENT
In July of each year, the City shall pay each Unit employee a cash payment in the amount of one hundred and fifty dollars ($150) to offset the co‐payments and deductibles for medical insurance plans.

D. DENTAL INSURANCE
The City shall pay the full monthly premium for dental insurance under the Principal Financial dental plan or its equivalent for each Unit employee and all eligible dependents.

E. VISION REIMBURSEMENT
The City shall contribute the entire monthly premium for Unit employees and their eligible dependents for a vision insurance plan with Medical Eye Services or an equivalent insurance plan as approved by the City.

F. DISABILITY
All Unit employees shall pay the premium for the City's Disability Insurance Program.

G. LIFE AND ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE
All Unit employees shall be covered by the City’s group term life insurance and accidental death and dismemberment (AD&D) insurance plan. The City will pay the premiums for life insurance coverage amounts of $25,000 for basic life and $25,000 for accidental death and dismemberment policies.

A. H. In an effort to support a healthy life-style for all Unit employees, the City will provide a paid membership for Unit employees and their families to the Redlands YMCA. MEDICAL INSURANCE Redlands Regular Meeting of 06-20-2023 872 of 1523
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7 The City shall contribute directly to CalPERS on behalf of each employee three hundred and ninetyseven dollars ($397.00) per month pursuant to Resolution No. 4572, adopted by the City Council on September 5, 1989. In addition, the City shall contribute an amount through the City’s cafeteria plan that is equal to the difference between $397.00 per month and the cost of the medical premium selected by the unit employee.

The City agrees to provide a stipend of $350, on a monthly basis, for those Unit employees with alternative medical coverage who opt for the stipend in lieu of the medical insurance benefit.

Insurance Adjustment: In July of each year, the City shall pay each Unit employee a cash payment in the amount of one hundred and fifty dollars ($150) to offset the co-payments and deductibles for medical insurance plans.

B. DENTAL INSURANCE
The City shall pay the full monthly premium for dental insurance under the Principal Financial dental plan or its equivalent for each Unit employee and all eligible dependents.

C. VISION
The City shall contribute the entire monthly premium for Unit employees and their eligible dependents for a vision insurance plan with VSP or an equivalent insurance plan as approved by the City.

D. DISABILITY
All unit employees shall pay the premium for the State Disability Insurance Program.

E. LIFE AND ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE
All unit employees shall be covered by the City’s group term life insurance and accidental death and dismemberment (AD&D) insurance plan. The City will pay the premiums for life insurance coverage amounts of $25,000 for basic life and $25,000 for accidental death and dismemberment policies.

F. YMCA MEMBERSHIP
In an effort to support a healthy life-style for all Unit employees, the City will provide a paid annual membership for Unit employees and their families to the Redlands YMCA.

Article 12.Article 11. LLIFETIME MEDICAL
Unit employees who achieve fifteen (15) years of service with the City shall be entitled to Lifetime Medical coverage for themselves and their dependents upon separation of service from the City. “Lifetime Medical” means health insurance and dental insurance as provided equivalent health insurance and dental insurance as provided by the City to its then existing Unit employeesthrough the CalPERS or similar group medical plan as determined by the City which does not exceed up to the cost to the City of the of similar CalPERS plans. After completion of fifteen (15) years of continuous service with the City a Unit employee hired prior to January 1, 2009 who qualifies as an annuitant under PEMHCA may elect to receive as a City contribution to a retiree health savings account the difference between the PEMHCA minimum and the cost of fully paid medical insurance under the City’s medical insurance program for the Unit employee and their eligible dependents
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8 Employees hired after January 1, 2009 shall not be entitled to this benefit. Any employee who is promoted inotinto the Unit shall maintain any Lifetime medical benefit such employee has previously accrued with the City an d/or eligibility to earn the Lifetime Medical benefit if they had that right under their previous Memorandum of Understanding Employees who promote into a director-level role after January 1, 2009 shall maintain their lifetime medical benefit if they previously held that benefit in their previous City of Redlands positions.

Unit members hired after January 1, 2009 with ten (10) years of continuous employment with the City who concurrently retire from the City and the CalPERS system who qualify as an annuitant under PEMHCA may elect to receive the “Medical Bridge.” Under the “Medical Bridge,” the City will contribute the difference between the PEMHCA minimum and the cost of single party coverage for the retired unit member only for the lowest cost medical and dental insurance plans as provided by the City to its then existing Unit members until the member reaches the age of Medicare eligibility at which time the benefit will cease and unit members will only receive the PEMHCA minimum contribution. Unit members who receive the medical bridge can select higher cost plans offered by the City to its then existing members and/or coverage for dependents, however, the additional cost for the plan or additional dependents shall be paid for by the Unit member and not by the City.

Unit employees hired after January 1, 2009 whom achieve three (3) ten (10) years of continuous service with the City may elect to receive shall be entitled to a “medical bridge” health insurance from the City upon concurrent retirement from the City and the CalPERS system. program for themselves upon separation from the City until they become Medicare-eligible. “Medical Bridge” health insurance is defined as single party coverage for the retired unit member only. Members who elect bridge medical health insurance will be entitled to coverage under the lowest cost medical, dental, and vision insurance plans as provided the City employee-only coverage, and Unit employees who are eligible for bridge insurance will be entitled to the least expensive equivalent health, vision and dental insurance plan as provided by the City to it’s then existing unit members until the member reaches the age of medicare eligibility at which time the benefit will cease. Unit members who receive the medical bridge health insurance can select higher cost plans offered by the City to its then existing unit members and/or coverage for dependents, however, the additional cost for the plan or additional dependents shall be paid for by the unit member and not by the City.

UFurther unit members hired prior to January 1, 2009 who have achieved ten (10) years of service with the City, shall be entitled to the medical bridge insurance upon retirement from the City if the employee failed to achieve the fifteen (15) years of service required for the Lifetime medical benefit.Directors through the CalPERS medical plan until the employee reaches the age of Medicare eligibility at which time the benefit will cease. Unit employees who receive the medical bridge program can select coverage for dependents, however, the additional cost must be paid for by the respective Unit employee and will not be paid for by the City. Further, Unit employees hired prior to January 1, 2009, who have achieved three (3) years of service with the City, shall be entitled to the medical bridge insurance upon separation from the City if the employee has failed to achieve the fifteen (15) years of service requirement for the Lifetime medical benefit.

HOLIDAY
Article 13.Article 12. HOLIDAYS[NT2]S
A. The following paid holidays will be observed on the day specified.

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9 New Year'’s Day January 1
st
Martin Luther King'’s Birthday 3
rd
Monday in January
Presidents’Day 3
rd
Monday in February
Cesar Chavez Day March 31st
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4
th
Labor Day 1
st Monday in September
Columbus Day 2
nd Monday in October
Veteran's Day November 11th
Thanksgiving Day 4
thThursday in November
Day After Thanksgiving Day Day After 4
th
Thursday in November
Christmas Eve December 24
th
Christmas Day December 25
th
B. Any holiday listed in this Section which falls on Sunday will be observed on the following Monday.

C. Any holiday listed in this Section which falls on Saturday will be observed on Friday.

D. In any instance where a Unit employee is required during a designated holiday to render services during any or all of what would have been regularly scheduled hours, the paid holiday shall be banked and the employee shall have the option of utilizing the holiday during the thirty (30) calendar day period immediately following the holiday. Failure to timely take the banked holiday off, shall result in loss of the holiday, with no cash or other compensation for the holiday.

Article 14.Article 13. ANNUAL LEAVE
A. Unit employees shall combine existing Sick Leave and vacation balances as well as Floating Holidays and Executive Leave to Annual Leave.

B. The purpose of Annual Leave is to provide Unit employees the ability to accrue time for Vacation, Sick Leave and personal leave situations.

C. Individual Unit employees shall accrue Annual Leave hours at a rate of 392hours 430 hours per year (15.0716.54 hours per payroll period), regardless of years of service, whether at the City or elsewhere.

D. T he maximum aAnnual lLeave balance shall be 900 hours.

D. No Unit employee shall accrue aAnnual lLeave above 900 hours.

E. As a matter of City policy, Unit employees are encouraged to use annual leave.

For the calendar year 2019, uUnit employees may elect to convert up to 392430 hours of annual leave earned in the following calendar year to cash to be paid during the first week of May, the first week of September, and the last week of December of each year. For every subsequent year, such election by a unit employee shall be made in November of such year. This election is irrevocable and may not be changed after the election is made. Only amounts earned in the current year prior to the cash out date Redlands Regular Meeting of 06-20-2023 875 of 1523
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10 may be elected to convert to cash. A total of 50 hours of annual leave must be on the books at the time of the “cashout” date in order for payment to be made. If a unit employee does not have the elected amount of hours available at the time of payout, they will be paid the hours that are available above the 50 hours required to remain on the books.

F. Each Unit employee may convert up to 392 hours of accrued Annual Leave per calendar year to salary compensation or apply to a deferred compensation account. This conversion can be made with a two week notice to payroll.

Article 15.Article 14. ACCRUAL PAYMENT ON RETIREMENT
Upon service or medical retirement under the PERS retirement plan, or in the event of the death of a Unit employee prior to retirement, PERS members with less than fifteen (15) years ofservice with the City may elect one of the following options for payment of unused annual leave:

A. Convert all remaining annual leave accrued at the time of retirement to cash value at the final rate of pay and apply said cash value to applicable premiums payable under the City’s medical insurance program for the Unit employee and eligible dependents until the cash value is exhausted. This amount is subject to all applicable taxes. In the event that the Unit employee dies prior to exhaustion of the cash value of said benefits, the remaining cash value may be applied towards the premiums of covered dependents until exhausted, subject to the conditions and limitations of the applicable insurance policy.

B. At the time of service retirement, disability retirement, or at the death of an active Unit employee, one hundred percent (100%) of accrued annual leave may be converted to cash or applicable deferred compensation plan at the prevailing hourly rate.

Article 16.Article 15. EMPLOYEE SEVERANCE COMPENSATION
Unit employees may terminate from employment at any time, provided the unit employee provides the City with at least thirty (30) days prior written notice, unless such notice is waived in whole or in part by the City Manager.In recognition that Unit employees serve at the will and pleasure of the City Manager, the City Manager may offer severance pay to any Unit employee who is terminated involuntarily or pursuant to a negotiated separation of service in an amount equal to three to six month’s salary. The amount of such severance pay shall be determined by the City Manager and may be included in the terms of a contractual agreement between the Unit employee and the City made at the time the Unit employee is hired or promoted.

Unit employees may be terminated from employment at any time with or without cause, by providing written notice to unit employee of the same. The City’s right to terminate unit employee shall not be subject to, or in any way limited by, the City’s Personnel Rules and Regulations, or any subsequent related resolutions, or past City practices related to the employment, discipline or termination of the City’s unit employees. Unit employee expressly waives any rights provided for under the City’s Personnel Rules and Regulations, Municipal Code, or under other local, state or federal law related to any form of pre- or post-termination hearing, appeal, or other administrative process pertaining to termination. Nothing in this article shall be construed to create a property interest, where one does not exist by rule of law.

Unit employees may be terminated at any time by providing unit employee with prior written notice of the termination for cause and the facts and grounds constituting such cause. The term “cause” shall be defined to include any sustained finding of misconduct materially related to performance of official Redlands Regular Meeting of 06-20-2023 876 of 1523
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11 duties, including, but not be limited to, any of the following: (1) willful or persistent material breach of duties or inattention to duties, (2) résumé fraud or other acts of material dishonesty, (3) unauthorized or excessive absence or leave, (4) conviction of a misdemeanor involving moral turpitude (i.e., offenses contrary to justice, honesty, or morality) or abuse of position, (5) conviction of a felony under California law, (6) violation by Unit employee of the City’s anti-harassment and anti-discrimination policies, as may be amended, (7) violation of state law or the RMC or any City ordinance, rule or regulation, (8) use or possession of illegal drugs in violation of state law and/or City policy, (9) continued abuse of nonprescription drugs or alcohol that materially affects the performance of required duties, (10) engaging in conduct unbecoming for a public official or which brings disrepute to the City, (11) any illegal or unethical act involving personal gain, including conviction of theft or attempted theft, (12) Unit employee’s significant mismanagement of City finances, (13) any pattern of repeated, willful and intentional insubordination of the City Manager’s lawful directives, (14) gross misfeasance or gross malfeasance, (15) failure to comply with the ICMA Code of Ethics, as may be amended; or (16) any similar lawful cause. For any of the foregoing, the City may, in its discretion, place unit employee on paid or unpaid administrative leave until resolution. If a unit employee is terminated for cause, then the City shall have no obligation to pay unit employee any severance.

The City may terminate unit employee without cause, but rather based upon any lawful management reason such as implementing the City’s goals or policies, including, but not limited to: (i) change of administration, or (ii) incompatibility of management styles, or for any other lawful reason, or no publicly stated reason.

In the event Unit employee is terminated without cause and Unit employee does not challenge such termination, including, but not limited to, by means of appeal or civil or administrative claim or “libertyinterest” hearing, then the City shall pay to unit employee severance in an amount determined by the City Manager that shall not be less than three months of the unit employee’s monthly base salary and shall not exceed six months of the unit employee’s monthly base salary. The severance payment shall not include the monetary value of benefits during said time, but salary only. In exchange for receiving severance, unit employee will execute a waiver and release of any and all claims against the City.

If unit employee is terminated for cause or if the unit employee initiates termination of employment, then the City shall have no obligation to pay severance.

Article 17.Article 16. FAMILY MEDICAL CARE LEAVES
A. Family Leave shall be granted in accordance with the California Rights Act of 1991 (CFRA) and the Family and Medical Leave Act of 1993 (FMLA), and any amendments thereto and implementing regulations for those respective statutes. The City’s Human Resources Department shall be responsible for administration of all leave taken pursuant to this Article 167.

B. Unit employees may utilize up to twelve weeks of Annual Leave for leaves of absence that fall under the provisions of the FMLA and CFRA. This Annual Leave is in addition to any other paid or unpaid leave, which may be granted under the provisions of FMLA and CFRA. Annual Leave shall be used prior to the unpaid leave provisions of FMLA and CFRA.

Article 18.Article 17. DEFERRED COMPENSATION
All Unit employees are eligible to participate in the City’s Deferred Compensation Plans, 457 (B) and 401 (A), as provided for in State and Federal Tax Codes. The City will contribute $1,125 per year plus 42% of Redlands Regular Meeting of 06-20-2023 877 of 1523
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12 salary to a 401 (A) plan for each Unit employee. Each Unit employee may contribute additional deferred compensation to the 457 (B) Plan in accordance with Plan provisions.

Unit employees hired before December 31, 2005 shall convert all annual leave in excess of 600450 hours into the 401(a) program on the first pay period of August each year. Any amount in excess of the maximum amount allowable will remain in the unit members annual leave bank.

Upon retirement from the City, Unit employees shall deposit the cash value of vacation leave, incentive payouts, floating holidays, and executive leaveannual leave to the 401(a) program in the maximum amount allowable. Any leave over the maximum allowable amount will be paid out in cash.

UNIT EMPLOYEES BORN BEFORE JANUARY 1, 1970, WILL DEPOSIT TWENTY FIVE (25%) PERCENT OF THEIR ANNUAL LEAVE SALE TO THE 401 (A) PROGRAM. UNIT EMPLOYEES BORN ON, OR AFTER, JANUARY 1, 1970 AND ON, OR PRIOR TO DECEMBER 31ST, 1976, WILL DEPOSIT 15% OF THEIR ANNUAL LEAVE SALES TO THE 401 (A) PROGRAM. THOSE UNIT EMPLOYEES BORN AFTER DECEMBER 31, 1976, WILL NOT DEPOSIT ANY OF THEIR ANNUAL LEAVE SALE TO THE 401 (A) PROGRAM.

Article 19.Article 18. FLEXIBLE SAVINGS PLAN
The City offers Flexible Spending Accounts (FSA) to all Unit employees. An FSA allows an employee to make pre-tax deductions for qualifying medical, dental and vision expenses, and dependent care expenses. The plan is established and administered in accordance with Section 125 of the Internal Revenue Service code.

Article 20.Article 19. EMPLOYEE ASSISTANCE PROGRAM
The City offers all Unit employees an employee assistance program. Confidentiality regarding a Unit employee’s use of this program will be maintained in full compliance with State and Federal Regulations.

Article 21.Article 20. BEREAVEMENT LEAVE
All Unit employees receive two working days of paid Bereavement Leave for the death of a member of an employee’s immediate family (defined as spouse, state-registered domestic partners, children, parents, brother, sister, grandfather, grandmother, mother-in-law, father-in-law, step-father, stepmother, and step-children).

Article 22.Article 21. MANAGEMENT RIGHTS
Management rights shall consist of the exclusive right to determine the mission of its constituent departments, commissions, boards; set standards of service; determine the procedures and standards of selection for employment and promotion; direct its employees; take disciplinary action; relieve its employees from duty because of lack of work or for other legitimate reasons; maintain the efficient of work; maintain the efficient of governmental operations; determine the methods, means and personnel by which government operations are to be conducted; determine the content of job classifications; take all necessary actions to carry out its mission in emergencies; exercise complete control and discretion over its organization and the technology of performing its work.

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13 Article 23.Article 22. SAVINGS CLAUSE
If any provision of this MOU, or the application of any provision, should be rendered invalid by court or legislative action, the remaining portions of this Agreement shall remain in full force and effect.

Article 24.Article 23. ZIPPER CLAUSE
The City and the Unit agree that all negotiable items have been discussed during the negotiations leading to this MOU, including salaries and benefits, and conditions of employment, and therefore the City and the Unit further agree that negotiations will not be reopened on any item during the term of this MOU, except by mutual agreement of the City and the Unit, or as expressly provided otherwise in this MOU.

Article 25.Article 24. SIGNATURES

CITY OF REDLANDS

REDLANDS ASSOCIATION OF

DEPARTMENT DIRECTORS - RADD

EDDIE TEJEDA , MAYOR CHRISTOPHER BOATMAN,

PRESIDENT
DATE
ADOPTED, SIGNED AND APPROVED THIS 20TH DAY
OF JUNE, 2023

REDLANDS ASSOCIATION OF

DEPARTMENT DIRECTORS - RADD
________________________,

PRESIDENT
DATE
Redlands Regular Meeting of 06-20-2023 879 of 1523
City of Redlands | DEPARTMENT DIRECTORS MOU 202318-20263 RADD Approval _____
14 ATTEST:
_______________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 880 of 1523
f

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF REDLANDS

AND THE

REDLANDS ASSOCIATION OF

DEPARTMENT DIRECTORS
JULY 1, 2023 - JUNE 30, 2026
Redlands Regular Meeting of 06-20-2023 881 of 1523

MEMORANDUM OF UNDERSTANDING
Between
The City of Redlands
And
Redlands Association of Department Directors
July 1, 2023 – June 30, 2026

Article 2. PREAMBLE
It is the intent and purpose of this MOU to set forth the understanding of the parties reached as a result of meeting and conferring in good faith regarding, but not limited to, mattersrelating to the wages, hours, and terms and conditions of employment between the City and the Unit.

Article 3. TERMS AND CONDITIONS OF EMPLOYMENT
A. Unit employees serve at the will and pleasure of the City Manager. The appointment of a person to a Department Director position will be made by the City Manager.

Article 4. SALARIES AND ADDITIONAL COMPENSATION ADJUSTMENTS A. All Unit Employees shall receive the following salary increases. The Salary Range Table is established to provide the minimum and maximum salary levels for each Unit employee position. Further, all Unit employees are responsible for the employee contribution to Social Security and Medicare.

1. Effective the first payroll period following July 1, 2023, all Unit employees will receive a seven percent (7%) increase to base salary.

2. Effective the first payroll period following July 1, 2024, all Unit employees will receive a two percent (2%) increase to base salary over the prior year.

3. Effective the first payroll period following July 1, 2025, all Unit employees will receive a two percent (2%) increase to base salary over the prior year.

1. Performance Evaluations:

Progression in the salary range for all Unit Employees shall be based on the employee’s performance. The City Manager shall be responsible for evaluating such performance.

2. Compensation (Salary and Fringe Benefits) Survey:

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2 The compensation philosophy of the City is to establish a compensation package that will attract the highest caliber individuals. Therefore, the second component will contain comparisons with other similar agencies within the appropriate job market. These factors will be utilized to consider salary and benefit levels that will facilitate continuation of this philosophy.

Article 5. RETIREMENT
A. Classic Members
All “classic” Unit employees shall personally fund 100% of the 7% of compensation earnable as and for the individual employee’s normal employee PERS contribution. (The term “classic” member is defined in the Public Employee’s Pension Reform Act of 2013 “PEPRA.”) All “classic” employee normal contributions required to be paid by the employee, whether paid by the employer or the employee, shall be credited to the member’s CalPERS account.

The City shall continue to include in this contract with CalPERS, the following provisions.

HIGHEST SINGLE YEAR

SURVIVOR CONTINUANCE
2% @ 55 RETIREMENT FORMULA
(MISCELLANEOUS)
3% at 50 RETIREMENT FORMULA
(SAFETY)
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3 B. New Members
The Public Employee’s Pension Reform Act of 2013 – “PEPRA” (signed by the Governor on 09/07/12,) shall in its entirety be given full force and effect as it may from time to time exist, during and after the term of this MOU, as described below.

B. Unit employees must submit a request form with documents describing the course and program and cost to the Human Resources Director for approval prior to beginning class.

D. Unit employees may use up to one thousand dollars ($1000) of tuition assistance per fiscal year to attend training, conferences, and/or seminar of their choosing.

Article 8. AUTO ALLOWANCE
Unit employees shall receive a $500 per month vehicle allowance, except the following positions shall be provided vehicles:

Police Chief
Fire Chief
Director, Municipal Utilities and Engineering
Unit employees must participate in the City DMV Pull Notice Program. Unit members receiving an Auto Allowance or utilizing their personal vehicle for business reasons must provide the following:

1. Proof of valid insurance with acceptable levels as set by the City.

2. Proof of valid, class C California driver license.

3. If assigned, a City‐owned vehicle may be used by a Unit employee for City business and for commuting to and from the employee’s residence, including de minimis personal use during Redlands Regular Meeting of 06-20-2023 885 of 1523
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4 the employee’s commute. De minimis personal use shall be defined as occasional or infrequent use during the course of the employee’s regular commute so small as to be unreasonable or administratively impracticable to account for. The City will incur all costs related to the provision of the vehicle, including maintenance and insurance. The Unit employee shall be responsible for ensuring the City’s vehicle is appropriately secured when parked at the employee’s residence.

Article 9. UNIFORM ALLOWANCE
The Police Chief and Fire Chief who wear their uniforms for public ceremonies or for operational necessity are entitled to a stipend equal to that received by the respective safety management employees.

Article 10. BENEFITS
A. MEDICAL INSURANCE
The City shall contribute directly to CalPERS on behalf of each employee three hundred and ninetyseven dollars ($397.00) per month pursuant to Resolution No. 4572, adopted by the City Council on September 5, 1989. In addition, the City shall contribute an amount through the City’s cafeteria plan that is equal to the difference between $397.00 per month and the cost of the medical premium selected by the unit employee.

The City agrees to provide a stipend of $350, on a monthly basis, for those Unit employees with alternative medical coverage who opt for the stipend in lieu of the medical insurance benefit.

B. DENTAL INSURANCE
The City shall pay the full monthly premium for dental insurance under the Principal Financial dental plan or its equivalent for each Unit employee and all eligible dependents.

D. DISABILITY
All unit employees shall pay the premium for the State Disability Insurance Program.

F. YMCA MEMBERSHIP
In an effort to support a healthy life-style for all Unit employees, the City will provide a paid annual membership for Unit employees and their families to the Redlands YMCA.

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5 Article 11. LIFETIME MEDICAL
Unit employees who achieve fifteen (15) years of service with the City shall be entitled to Lifetime Medical coverage for themselves and their dependents upon separation of service from the City. “Lifetime Medical” means health insurance and dental insurance as provided by the City to its then existing Unit employees through the CalPERS or similar group medical plan as determined by the City which does not exceed the cost to the City of the CalPERS plan. After completion of fifteen (15) years of continuous service with the City a Unit employee hired prior to January 1, 2009 who qualifies as an annuitant under PEMHCA may elect to receive as a City contribution to a retiree health savings account the difference between the PEMHCA minimum and the cost of fully paid medical insurance under the City’s medical insurance program for the Unit employee and their eligible dependents Employees hired after January 1, 2009 shall not be entitled to this benefit. Any employee who is promoted into the Unit shall maintain any Lifetime medical benefit such employee has previously accrued with the City and/or eligibility to earn the Lifetime Medical benefit if they had that right under their previous Memorandum of Understanding
Unit members hired after January 1, 2009 with ten (10) years of continuous employment with the City who concurrently retire from the City and the CalPERS system who qualify as an annuitant under PEMHCA may elect to receive the “Medical Bridge.” Under the “Medical Bridge,” the City will contribute the difference between the PEMHCA minimum and the cost of single party coverage for the retired unit member only for the lowest cost medical and dental insurance plans as provided by the City to its then existing Unit members until the member reaches the age of Medicare eligibility at which time the benefit will cease and unit members will only receive the PEMHCA minimum contribution. Unit members who receive the medical bridge can select higher cost plans offered by the City to its then existing members and/or coverage for dependents, however, the additional cost for the plan or additional dependents shall be paid for by the Unit member and not by the City.

Unit members hired prior to January 1, 2009 who have achieved ten (10) years of service with the City, shall be entitled to the medical bridge insurance upon retirement from the City if the employee failed to achieve the fifteen (15) years of service required for the Lifetime medical benefit.

Article 12. HOLIDAYS
A. The following paid holidays will be observed on the day specified.

New Year’s Day January 1
st
Martin Luther King’s Birthday 3
rd
Monday in January
Presidents’Day 3
rd
Monday in February
Cesar Chavez Day March 31st
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day 1st Monday in September
Columbus Day 2nd Monday in October
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6 Veteran's Day November 11th
Thanksgiving Day 4thThursday in November
Day After Thanksgiving Day Day After 4th Thursday in November Christmas Eve December 24th
Christmas Day December 25th
B. Any holiday listed in this Section which falls on Sunday will be observed on the following Monday.

C. Any holiday listed in this Section which falls on Saturday will be observed on Friday.

Article 13. ANNUAL LEAVE
A. Unit employees shall combine existing Sick Leave and vacation balances as well as Floating Holidays and Executive Leave to Annual Leave.

B. The purpose of Annual Leave is to provide Unit employees the ability to accrue time for Vacation, Sick Leave and personal leave situations.

C. Unit employees shall accrue Annual Leave hours at a rate of 430 hours per year (16.54 hours per payroll period), regardless of years of service, whether at the City or elsewhere.

D. T he maximum annual leave balance shall be 900 hours. No Unit employee shall accrue annual leave above 900 hours.

E. As a matter of City policy, Unit employees are encouraged to use annual leave.

Unit employees may elect to convert up to 430 hours of annual leave earned in the following calendar year to cash to be paid during the first week of May, the first week of September, and the last week of December of each year. For every subsequent year, such election by a unit employee shall be made in November of such year. This election is irrevocable and may not be changed after the election is made.

Only amounts earned in the current year prior to the cash out date may be elected to convert to cash.

A total of 50 hours of annual leave must be on the books at the time of the “cashout” date in order for payment to be made. If a unit employee does not have the elected amount of hours available at the time of payout, they will be paid the hours that are available above the 50 hours required to remain on the books.

Article 14. ACCRUAL PAYMENT ON RETIREMENT
Upon service or medical retirement under the PERS retirement plan, or in the event of the death of a Unit employee prior to retirement, PERS members with less than fifteen (15) years ofservice with the City may elect one of the following options for payment of unused annual leave:

A. Convert all remaining annual leave accrued at the time of retirement to cash value at the final rate of pay and apply said cash value to applicable premiums payable under the City’s medical insurance program for the Unit employee and eligible dependents until the cash value is exhausted. This amount is subject to all applicable taxes. In the event that the Unit employee dies prior to exhaustion of the cash value of said benefits, the remaining cash value may be applied towards the premiums of Redlands Regular Meeting of 06-20-2023 888 of 1523
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7 covered dependents until exhausted, subject to the conditions and limitations of the applicable insurance policy.

Article 15. EMPLOYEE SEVERANCE COMPENSATION
Unit employees may terminate from employment at any time, provided the unit employee provides the City with at least thirty (30) days prior written notice, unless such notice is waived in whole or in part by the City Manager.

Unit employees may be terminated at any time by providing unit employee with prior written notice of the termination for cause and the facts and grounds constituting such cause. The term “cause” shall be defined to include any sustained finding of misconduct materially related to performance of official duties, including, but not be limited to, any of the following: (1) willful or persistent material breach of duties or inattention to duties, (2) résumé fraud or other acts of material dishonesty, (3) unauthorized or excessive absence or leave, (4) conviction of a misdemeanor involving moral turpitude (i.e., offenses contrary to justice, honesty, or morality) or abuse of position, (5) conviction of a felony under California law, (6) violation by Unit employee of the City’s anti-harassment and anti-discrimination policies, as may be amended, (7) violation of state law or the RMC or any City ordinance, rule or regulation, (8) use or possession of illegal drugs in violation of state law and/or City policy, (9) continued abuse of nonprescription drugs or alcohol that materially affects the performance of required duties, (10) engaging in conduct unbecoming for a public official or which brings disrepute to the City, (11) any illegal or unethical act involving personal gain, including conviction of theft or attempted theft, (12) Unit employee’s significant mismanagement of City finances, (13) any pattern of repeated, willful and intentional insubordination of the City Manager’s lawful directives, (14) gross misfeasance or gross malfeasance, (15) failure to comply with the ICMA Code of Ethics, as may be amended; or (16) any similar lawful cause. For any of the foregoing, the City may, in its discretion, place unit employee on paid or unpaid administrative leave until resolution. If a unit employee is terminated for cause, then the City shall have no obligation to pay unit employee any severance.

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8 In the event Unit employee is terminated without cause and Unit employee does not challenge such termination, including, but not limited to, by means of appeal or civil or administrative claim or “libertyinterest” hearing, then the City shall pay to unit employee severance in an amount determined by the City Manager that shall not be less than three months of the unit employee’s monthly base salary and shall not exceed six months of the unit employee’s monthly base salary. The severance payment shall not include the monetary value of benefits during said time, but salary only. In exchange for receiving severance, unit employee will execute a waiver and release of any and all claims against the City.

If unit employee is terminated for cause or if the unit employee initiates termination of employment, then the City shall have no obligation to pay severance.

Article 16. FAMILY MEDICAL CARE LEAVES
A. Family Leave shall be granted in accordance with the California Rights Act of 1991 (CFRA) and the Family and Medical Leave Act of 1993 (FMLA), and any amendments thereto and implementing regulations for those respective statutes. The City’s Human Resources Department shall be responsible for administration of all leave taken pursuant to this Article 16.

Article 17. DEFERRED COMPENSATION
All Unit employees are eligible to participate in the City’s Deferred Compensation Plans, 457 (B) and 401 (A), as provided for in State and Federal Tax Codes. The City will contribute $1,125 per year plus 4% of salary to a 401 (A) plan for each Unit employee. Each Unit employee may contribute additional deferred compensation to the 457 (B) Plan in accordance with Plan provisions.

Unit employees hired before December 31, 2005 shall convert all annual leave in excess of 450 hours into the 401(a) program on the first pay period of August each year. Any amount in excess of the maximum amount allowable will remain in the unit members annual leave bank.

Upon retirement from the City, Unit employees shall deposit the cash value of annual leave to the 401(a) program in the maximum amount allowable. Any leave over the maximum allowable amount will be paid out in cash.

Article 18. FLEXIBLE SAVINGS PLAN
The City offers Flexible Spending Accounts (FSA) to all Unit employees. An FSA allows an employee to make pre-tax deductions for qualifying medical, dental and vision expenses, and dependent care expenses. The plan is established and administered in accordance with Section 125 of the Internal Revenue Service code.

Article 19. EMPLOYEE ASSISTANCE PROGRAM
The City offers all Unit employees an employee assistance program. Confidentiality regarding a Unit employee’s use of this program will be maintained in full compliance with State and Federal Regulations.

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9 Article 20. BEREAVEMENT LEAVE
All Unit employees receive two working days of paid Bereavement Leave for the death of a member of an employee’s immediate family (defined as spouse, state-registered domestic partners, children, parents, brother, sister, grandfather, grandmother, mother-in-law, father-in-law, step-father, stepmother, and step-children).

Article 21. MANAGEMENT RIGHTS
Management rights shall consist of the exclusive right to determine the mission of its constituent departments, commissions, boards; set standards of service; determine the procedures and standards of selection for employment and promotion; direct its employees; take disciplinary action; relieve its employees from duty because of lack of work or for other legitimate reasons; maintain the efficient of work; maintain the efficient of governmental operations; determine the methods, means and personnel by which government operations are to be conducted; determine the content of job classifications; take all necessary actions to carry out its mission in emergencies; exercise complete control and discretion over its organization and the technology of performing its work.

Article 22. SAVINGS CLAUSE
If any provision of this MOU, or the application of any provision, should be rendered invalid by court or legislative action, the remaining portions of this Agreement shall remain in full force and effect.

Article 23. ZIPPER CLAUSE
The City and the Unit agree that all negotiable items have been discussed during the negotiations leading to this MOU, including salaries and benefits, and conditions of employment, and therefore the City and the Unit further agree that negotiations will not be reopened on any item during the term of this MOU, except by mutual agreement of the City and the Unit, or as expressly provided otherwise in this MOU.

Article 24. SIGNATURES

CITY OF REDLANDS

REDLANDS ASSOCIATION OF

DEPARTMENT DIRECTORS - RADD

EDDIE TEJEDA , MAYOR CHRISTOPHER BOATMAN,

PRESIDENT
DATE
ADOPTED, SIGNED AND APPROVED THIS 20TH DAY
OF JUNE, 2023
ATTEST:
_______________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 891 of 1523
10299817.2 RE035-043

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF REDLANDS

AND THE

REDLANDS ASSOCIATION OF

MID-MANAGEMENT EMPLOYEES
July 1, 2012 - June 30, 2015

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF REDLANDS

AND THE

REDLANDS ASSOCIATION OF

MID-MANAGEMENT EMPLOYEES
JULY 1, 2018 2023 - JUNE 30, 20263
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10299817.2 RE035-043
2 MEMORANDUM OF UNDERSTANDING
Between
The City of Redlands
And
Redlands Association of Mid-Management Employees
July 1, 2018 2023 – June 30, 20263

TABLE OF CONTENTS
Article 1. Term of Memorandum of Understanding............................................................54 Article 2. Preamble............................................................................................................54 Article 3. Recognition ........................................................................................................54 Article 4. Management rights ............................................................................................65 Article 5. Probationary Period ...........................................................................................65 Article 6. Salaries...............................................................................................................76 Article 7. Retirement.........................................................................................................76 Article 8. Deferred Compensation......................................................................................87 Article 9. 401 A PLAN.........................................................................................................97 Article 10. Uniform Allowance.............................................................................................97 Article 11. Education Incentive Pay......................................................................................97 Article 12. Longevity Pay .....................................................................................................98 Article 13. Insurance Adjustment.......................................................................................108 Article 14. Working Out Of Classification Pay.....................................................................108 Article 15. Special Assignment Pay ....................................................................................109 Article 16. Health Insurance ..............................................................................................119 Article 17. Dental Insurance ............................................................................................1210 Article 18. Vision Care .....................................................................................................1210 Article 19. Life Insurance .................................................................................................1310 Article 20. Vacation.........................................................................................................1310 Article 21. Sick Leave.......................................................................................................1310 Article 22. Bereavement Leave ........................................................................................1412 Article 23. Executive Leave ..............................................................................................1412 Article 24. Leave Of Absence Without Pay .......................................................................1512 Article 25. Military Leave.................................................................................................1512 Article 26. Holidays .........................................................................................................1512 Article 27. Tuition Reimbursement..................................................................................1613 Article 28. State Disability Insurance (S.D.I.) ....................................................................1613 Article 29. Personnel File.................................................................................................1613 Article 30. Employees Organization Rights.......................................................................1614 Redlands Regular Meeting of 06-20-2023 893 of 1523
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3 Article 31. Direct Deposit.................................................................................................1915 Article 32. Fair Labor Standards Act.................................................................................1915 Article 33. Prevailing Benefits..........................................................................................1915 Article 34. Savings Clause ................................................................................................1915 Article 35. Bilingual Pay...................................................................................................1916 Article 36. Disciplinary Procedure....................................................................................1916 Article 37. Grievance Procedure ......................................................................................2420 Article 38. Layoff Procedure ............................................................................................2825 Article 39. Zipper Clause..................................................................................................3026 Article 1. Term of Memorandum of Understanding............................................................44 Article 2. Preamble............................................................................................................44 Article 3. Recognition ........................................................................................................44 Article 4. Management rights ............................................................................................44 Article 5. Probationary Period ...........................................................................................44 Article 6. Salaries...............................................................................................................55 Article 7. Retirement.........................................................................................................55 Article 8. Deferred Compensation......................................................................................66 Article 9. 401 A PLAN.........................................................................................................66 Article 10. Longevity Pay .....................................................................................................67 Article 11. Insurance Adjustment.........................................................................................67 Article 12. Working Out Of Classification Pay.......................................................................67 Article 13. Special Assignment Pay ......................................................................................77 Article 14. Health Insurance ................................................................................................78 Article 15. Dental Insurance ................................................................................................89 Article 16. Vision Care .........................................................................................................89 Article 17. Life Insurance .....................................................................................................89 Article 18. Vacation.............................................................................................................89 Article 19. Sick Leave...........................................................................................................99 Article 20. Bereavement Leave ........................................................................................1010 Article 21. Executive Leave ..............................................................................................1011 Article 22. Leave Of Absence Without Pay .......................................................................1011 Article 23. Military Leave.................................................................................................1011 Article 24. Holidays .........................................................................................................1011 Article 25. Tuition Reimbursement..................................................................................1112 Article 26. State Disability Insurance (S.D.I.) ....................................................................1212 Article 27. Personnel File.................................................................................................1212 Article 28. Dues Deduction ..............................................................................................1213 Article 29. Direct Deposit.................................................................................................1213 Article 30. Fair Labor Standards Act.................................................................................1213 Article 31. Prevailing Benefits..........................................................................................1213 Article 32. Savings Clause ................................................................................................1213 Article 33. Bilingual Pay...................................................................................................1313 Article 34. Agency Shop...................................................................................................1313 Article 35. Disciplinary Procedure....................................................................................1314 Article 36. Grievance Procedure ......................................................................................1818 Article 37. Layoff Procedure ............................................................................................2223 Redlands Regular Meeting of 06-20-2023 894 of 1523
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4 Article 38. Zipper Clause..................................................................................................2324 Redlands Regular Meeting of 06-20-2023 895 of 1523
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10299817.2 RE035-043
5 Article 1.

TERM OF MEMORANDUM OF UNDERSTANDING
The City of Redlands (City) and the Redlands Association of Mid-Management Employees (RAMME) agree that the provisions of this Memorandum of Understanding (MOU) shall become effective on July 1, 2018 2023 and shall expire on June 30, 20263.

Article 2.

PREAMBLE
It is the intent and purpose of this MOU to set forth the understanding of the parties reached as a result of meeting and conferring in good faith regarding, but not limited to, matters relating to the wages, hours, and terms and conditions of employment between employees represented by The Redlands Association of Mid-Management Employees (RAMME) and the City of Redlands.

Article 3.

RECOGNITION
A unit employee shall be defined as an employee of the City and assigned to the RAMME unit by the City Manager in accordance with City policies and procedures. The following classifications are assigned to the Association’s Unit:

Accountant
Administrative Analyst
Adult Literacy Coordinator
Airport Supervisor
Assistant Engineer
Associate Engineer
Cemetery Manager
Civil Engineer
Construction Manager
Deputy Fire Marshal
Emergency Operations Specialist
EMS Coordinator
FCS Manager
Field Services Coordinator
Field Services Project Supervisor
Field Services Superintendent
Fleet Services Coordinator
GIS Supervisor
Grants Coordinator
Homeless Solutions Coordinator
Human Resources Analyst
Human Resources Specialist
IT Systems Supervisor
Laboratory Quality Manager
Laboratory Manager
Management Analyst
Network Engineer
Payroll Coordinator
Police Operations Coordinator
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6 Principal Librarian
Principal Planner
Project Manager
Recreation Supervisor
Revenue Supervisor
Risk Management Specialist
Senior Planner
Solid Waste Manager
Solid Waste Supervisor
Special Collections Manager
Sr. Accountant
Sr. Civil Engineer
Sr. Librarian
Sr. Plans Examiner
Technical Services Coordinator
Utilities Customer Service Supervisor
Water Distribution Superintendent
Water Production/Maintenance Superintendent
Article 4.

MANAGEMENT RIGHTS The authority of the City includes the exclusive right to:

A. determine the mission of its constituent departments, commissions and boards, with the exception of boards or commissions granted authority under State Law, per City of Redlands Resolution 6757;
B. set standards of service;
C. determine the procedures and standards of selection for employment and promotion; D. direct its employees;
E. take disciplinary action;
F. relieve its employees from duty because of lack of work or for other legitimate reasons; G. maintain the efficiency of work;
H. maintain the efficiency of governmental operations;
I. determine the methods, means and personnel by which government operations are to be conducted;
J. determine the content of job classifications; and
K. Take all necessary actions to carry out its mission in emergencies; exercise complete control and discretion over its organization and the technology of performing its work, provided, however, that the exercise and retention of such rights does not preclude employees or their representatives from meeting and conferring over the effects that decisions on these matters may have on wages, hours and other terms and conditions of employment.

Article 5.

PROBATIONARY PERIOD
Unit employees s hired by the City on or after City Council adoption of the 2012-2015 MOU, shall serve a probationary period of twelve (12) months. Unit employees who are promoted shall serve a probationary period of six (6) months. Probationary periods may be extended as set forth in the City's Personnel Rules and Regulations.

Redlands Regular Meeting of 06-20-2023 897 of 1523
City of Redlands | RAMME MOU 20182023-20232026
RAMME Approval _____
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7 Article 6.

SALARIES
All Unit employees will receive the following salary increases:

A. Effective the first full payroll period following July 1, 2023[LDK1]18, all Unit employees will receive a sixsevenfivethree percent (7653%) increase to base salary.

B. Effective the first full payroll period following July 1, 202419, all Unit employees will receive a fourtwothree percent (243%) increase to base salary over the prior year.

C. Effective the first full payroll period following July 1, 20250, all Unit employees will receive a twothree percent (23%) increase to base salary over the prior year.

Unit employees shall not receive any increase to base salary or other compensation during the term of this MOU, other than those increases and compensation expressly set forth in this MOU.

D.C.

Article 7.

RETIREMENT A. Classic Members

3.0% of compensation earnable (42.87% of the 7% of compensation earnable, which is presently the maximum “classic” normal member employee CALPERS contribution) as and for the unit member’s normal employee PERS. “Classic” unit members hired on or after March 11, 2010 shall continue to individually fund 5% of compensation earnable as and for the individual member’s normal employee PERS contribution. (The term “classic” member is defined in the Public Employee’s Pension Reform Act of 2013-“PEPRA.”)

2. Effective the first payroll period commencing on or after July 1, 2014, all “classic” unit members including those employed prior to March 11, 2010 shall fund 5% of compensation earnable (71.4% of the 7% of compensation earnable) as and for the individual member’s normal employee PERS contribution.

3.1. Effective the first payroll commencing on or after January 1, 2015, all “classic” unit members including those first employed on and after March 11, 2010, shall personally fund 100% of the 7% of compensation earnable as and for the individual member’s normal employee PERS contribution. (The term “classic” member is defined in the Publice Employee’s Pension Reform Act of 2013 (“PEPRA.”)
All “classic” member normal contributions required to be paid by the member, whether paid by the employer or the member, shall be credited to the member’s CalPERS account.

Redlands Regular Meeting of 06-20-2023 898 of 1523
City of Redlands | RAMME MOU 20182023-20232026
RAMME Approval _____
10299817.2 RE035-043
8 Whether as authorized by Government Code § 20692, 20636(c)(4) or any other statutory or legal basis, the City shall not report to CalPERS as any type of compensation, any portion of the normal employee PERS contributions required by PERS which are funded by the employee.

2. The City shall continue to include in this contract with CalPERS, the following provisions:

B. New Members

Any provision in the 2012-15 MOU which contradicts any provision of AB 340 shall be deemed null and void, with the contrary AB 340 provision(s) being given full force and effect. Therefore, no provision of AB 340 shall be deemed to impair any provision of the 2012-15 MOU or any MOU, Agreement, Rule or Regulation predating the 2012-15 MOU.

2. Unit employees who are “new members” as defined in the PEPRAabove AB 340, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate (as defined and calculated by CalPERS) for the Defined Benefit Plan in which said newly hired member is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (AB 340 – Government Code section 7522.30)

3. Unit employees who are “new members,” as defined in the PEPRAabove AB 340, on and after January 1, 2013, shall be enrolled in the AB 340 retirement plan of 2%@62 (Government Code section 7522.20(a), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).)
C. The City shall continue to include in this contract with CalPERS, the following provisions:

Article 8.

DEFERRED COMPENSATION
The City will provide a 457 (b) deferred compensation
plan to Unit employees. Unit employees may make
voluntary contributions to the 457 (b) plan up to the

HIGHEST SINGLE YEAR

SURVIVOR CONTINUANCE
2% @ 55 RETIREMENT FORMULA

HIGHEST SINGLE YEAR

SURVIVOR CONTINUANCE
2% @ 55 RETIREMENT FORMULA
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RAMME Approval _____
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9 maximum allowed by law. Participation by Unit employees is optional and all costs shall be borne by the participating employee.

Article 9.
401 A PLAN
City shall pay the cost to administer a 401 A Retirement Plan. The City agrees to make a contribution in January of each year, on behalf of each Unit employee in the amount of eight hundred and sixtyone thousand two hundred dollars ($1,20860) per year to the City’s 401(a) deferred compensation plan. For new Unit employees, and employees transferring into the Unit, the amount shall be prorated on a monthly basis for period of service within Unit.

Upon retirement from the City, Unit employees shall deposit the cash value of vacation leave, floating holidays, and eligible sick leave into the 401(a) deferred compensation account in the maximum amount allowable by the IRS.

Article 10.

UNIFORM ALLOWANCE
A. The Deputy Fire Marshall and Emergency Services Coordinator shall receive a uniform allowance of one thousand one hundred dollars ($1,100) per year. Two checks of five hundred fifty dollars ($550) each shall be issued each year, one in July and one in January.

B. The City will provide a required footwear allowance in the amount of one hundred and fifty dollars ($150) to be paid in July of each year to the following classifications: Construction Manager, Deputy Fire Marshal, EMS CoordinatorLaboratory Quality Manager, Field Services Coordinator, Field Services Project Supervisor, Laboratory Manager, Water Production Maintenance Superintendent, Water Distribution Superintendent, and Fleet Services Coordinator.

Article 11.

EDUCATION INCENTIVE PAY
Employees will qualify for a three percent (3%) increase in base salary upon submitting satisfactory proof of a Master or Doctoral degree (i.e., official transcripts) where such degree is not required as part of the employee’s minimum job qualifications. If a Master’s degree is required as part of the employee’s minimum job qualifications, the employee will only be eligible for education incentive pay upon submitting satisfactory proof of a Doctoral degree.

Article 10.Article 12.

LONGEVITY PAY
A. Employees with fifteen (15) years continuous service with the City, shall advance to Step “5” on the salary schedule which shall be a minimum of three percent (3%) higher than Step “4,” effective at the beginning of the pay period closest to completion of their fifteenth (15th) year of service.

B. EUnit employees hired prior to March 11, 2010 with twenty (20) years continuous service with the City, shall advance to Step “65F” on the salary schedule which shall be a minimum of two percent (2%) higher than Step “5,” resolution effective at the beginning of the pay period beginning closest to completion the first day of their twentieth (20
th)1st year of service.

C. In the event that an Unit employee is not at the E Sstep 4 when he/she is eligible for the SF step 5, at the completion of twenty fifteen (1520) years of service, the Unit employee will advance to the next step in their salary range, and continue to advance within the range based on merit until the Unit employee reaches the SF step 5.

Redlands Regular Meeting of 06-20-2023 900 of 1523
City of Redlands | RAMME MOU 20182023-20232026
RAMME Approval _____
10299817.2 RE035-043
10 A.D. In the event that an employee is not at Step 5 when he/she is eligible for Step 6, at the completion of twenty (20) years of service, the Unit employee will advance to the next step in their salary range, and continue to advance within the range based on merit until the employee reaches Step 6.

Unit employees hired on or after March 11, 2010 shall not be eligible for S“F” step 5 longevity pay.

Article 11.Article 13.

INSURANCE ADJUSTMENT
The City agrees to pay each Unit employee a cash payment in the amount of one hundred fifty dollars ($150) to offset the co-payments and deductibles payable under their medical insurance plan. This insurance adjustment shall be pro-rated at twelve dollars and fifty cents ($12.50) per month.

Article 12.Article 14.

WORKING OUT OF CLASSIFICATION PAY
Whenever the needs of the City require a Unit employee to temporarily perform the duties of a higher classification than that in which the employee is currently employed, said employee shall be entitled to receive out of classification pay for the period of time that the employee works out of classification.

Employees approved to work out of class shall be placed at Step 0 of the classification in which they are working. If Step 0 does not provide a Out of classification pay shall be at a flat rate of five-percent (5%) increase, the employee will be placed at the step on the range that provides a 5% increase. Placement will not exceed Step 4 of the rangeof base salary.

In order to receive out of classification pay the following provisions must occur:

A. A vacancy or absence must exist for out of classification pay to be paid.

B. The employee receiving out of classification pay must perform essentially all of the functions of the higher classification in order to receive compensation.

C. The employee shall meet the minimum qualifications for the higher classification in order to be eligible for out of classification pay.

D. The employee shall have completed five (5) consecutive full work days in the higher classification and shall then be eligible for out of classification pay commencing with the sixth (6th) consecutive day working out of classification and continuing for all consecutive days worked thereafter.

Working out of class pay will only be authorized upon recommendation to the City Manager or his or her designee Human Resources/Risk Management Director by the Department Director, and will require a Personnel Action Form with supporting documentation justifying the assignment.

Article 13.Article 15.

SPECIAL ASSIGNMENT PAY
Special assignment pay will only be authorized upon recommendation to the City Manager by the Department Head and will require a Personnel Action Form with supporting documentation justifying the special assignment. Unit employees performing in a capacity beyond the normal scope of their duties, and with increased and direct responsibility and personal liability for City operations shall be eligible for Special Assignment Pay. Special Assignment Pay shall be at a flat rate not to exceed ten percent (10%) of base salary. Special Assignment Pay will only be authorized upon Department Head recommendation, Human Resources Director concurrence and City Manager approval.

Redlands Regular Meeting of 06-20-2023 901 of 1523
City of Redlands | RAMME MOU 20182023-20232026
RAMME Approval _____
10299817.2 RE035-043
11 Article 14.Article 16.

HEALTH INSURANCE
A. The City shall contribute directly to Only for Unit employees hired by the City prior to March 11, 2010, the health insurance rates in effect on January 1, 2012 are the “flat dollar” City contribution amount.

The City shall fund employee and eligible dependent medical insurance in an amount not to exceed the January 1, 2012 PERS Choice health insurance rates (the highest of either the Los Angeles area or other Southern California area as those terms are defined by CalPERS on behalf of each employee three hundred and ninety-seven dollars ($397.00) per month pursuant to Resolution No. 4572, adopted by the City Council on September 5, 1989. In addition, the City shall contribute an amount through the City’s cafeteria plan that is equal to the difference between the City’s minimum PEMHCA contribution and the following amounts:.)
B. City contributions
to the cafeteria plan
may be used toward
available cafeteria
benefits, including City
medical plan premiums,
flexible spending
account, and post
employment health plan.

C. The City agrees to provide a stipend of $350.00 on a monthly basis for those Unit employees with alternative medical coverage who opt for the stipend in lieu of the medical insurance benefit.

D. RETIREE INSURANCE BENEFITS

1. For all unit members who qualify as an “annuitant” under PEMHCA, the City will contribute directly to CalPERS on behalf of each annuitant three hundred and ninety-seven dollars ($397) per month pursuant to Resolution No. 4572, adopted by the City Council on September 5, 1989.

B. 2. Only for Unit employees hired by the City prior to March 11, 2010, effective January 1, 2014, and each January 1 thereafter, the maximum City funding of employee and eligible dependent health insurance shall be increased in an amount equal to 50% of the dollar amount of the increase in PERS Choice health insurance rates. The initial January 1, 2014 increase, if any, shall represent the differential between the 2013 and 2014 rates.

C. For Unit employees hired on or after March 11, 2010, the City will contribute a maximum monthly health insurance contribution of three hundred and ninety seven dollars ($397.00) per month pursuant to Resolution No. 4572, adopted by the City Council on September 5, 1989. Additionally,

COVERAGE LEVEL

PREMIUM TOTAL CITY
CONTRIBUTION: PERS

CHOICE LOS ANGELES
AREA
Employee Only: $700505.63
Employee Plus One Dependent: $1,350011.26
Employee plus Two or more Dependents: $1,750314.64

COVERAGE LEVEL

TOTAL CITY CONTRIBUTION
EFFECTIVE JULY 1, 2023

EFFECTIVE
JANUARY 1, 2024

EFFECTIVE
JANUARY 1, 20
Employee Only: $750 $775 $800
Employee Plus One Dependent: $1,3500 $1,55400 $1,60450
Employee plus Two or more
Dependents:
$1,9750 $2,01,825 $2,1,900
Redlands Regular Meeting of 06-20-2023 902 of 1523
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RAMME Approval _____
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12 the City will contribute on a monthly basis $503 to be utilized by the employee to purchase/contribute toward health insurance premiums.

After completion of twenty (20) years of continuous service with the City, and upon service D. retirement under the CalPERS retirement plan, a Unit employee hired prior to March 11, 2010 who qualifies as an annuitant under PEMHCA may elect to receive as a City contribution to a retiree health savings account the difference between the PEMHCA minimum and the cost of fully paid medical insurance under the City’s medical insurance program for the Unit employee and their eligible dependents.

Unit employees hired on or after March 11, 2010 are not eligible for this benefit.

3. Unit members with ten (10) years of continuous employment with the City who concurrently retire from the City and the CalPERS system who qualify as an annuitant under PEMHCA may elect to receive the “Medical Bridge.” Under the health insurance from the city. “Medical Bridge,” the City will contribute the difference between the PEMHCA minimum and the cost of health insurance is defined as single party coverage for the retired unit member only for . Members who elect medical bridge health insurance will be entitled to coverage under the lowest cost medical and dental insurance plans as provided by the City to its then existing Unit members until the member reaches the age of Medicare eligibility at which time the benefit will cease and unit members will only receive the PEMHCA minimum contribution. Unit members who receive the medical bridge health insurance can select higher cost plans offered by the City to its then existing members and/or coverage for dependents, however, the additional cost for the plan or additional dependents shall be paid for by the Unit member and not by the City.

E. Unit employees who do not qualify for life-time medical and retire with fifteen (15) years of service shall be entitled to a “medical bridge” program for themselves upon retirement from the City until they become Medicare-eligible. “Medical Bridge” is defined as employee-only coverage and Unit employees who are eligible for bridge insurance will be entitled to the least expensive equivalent health and dental insurance plan as provided by the City to its existing Unit employees through the CalPERS medical plan until the employee reaches the age of Medicare eligibility at which time the benefit will cease. Unit employees who receive the medical bridge program can select coverage for dependents, however, the additional cost must be paid for by the respective Unit employee and will not be paid for by the City.

F. The City agrees to provide a stipend of $350.00 on a monthly basis for those Unit employees with alternative medical coverage who opt for the stipend in lieu of the medical insurance benefit.

Article 15.Article 17.

DENTAL INSURANCE
The City agrees to pay the full monthly premium for dental insurance under the City’s dental plan or its equivalent for each Unit employee and all eligible dependents.

Article 16.Article 18.

VISION CARE
The City shall reimburse Unit employees an amount up to threetwo hundred twenty five dollars ($300225) per year for the purchase of frames and lenses or contact lenses for the Unit employee or their eligible dependents.

Redlands Regular Meeting of 06-20-2023 903 of 1523
City of Redlands | RAMME MOU 20182023-20232026
RAMME Approval _____
10299817.2 RE035-043
13 Article 17.Article 19.

LIFE INSURANCE
The City shall contribute the monthly premium for a life insurance policy in the amount of twenty five thousand dollars ($25,000) for all Unit employees.

Article 18.Article 20.

VACATION
A. The vacation accrual for employees in the unit shall be as follows:

YEARS/MONTHS OF SERVICE ANNUAL
ACCRUAL RATE – HOURS
0 – 5 (0-59 months) 80
6 – 7 (60-83 months) 120
8 – 10 (84-119 months)9 14028
110 – 14 (120-167
months)1
16036
12 – 1315+ (168
months+)
200144
B. Effective December 1, 2023, tThe maximum vacation accrual leave balance shall be 1000 hours. In November of each calendar year, all vacation Unit employees shall convert all hours over 800 will be paid off at the Unit employee’s current hourly rate. each year to a qualified 401(a) compensation plan to the maximum allowed by law. The conversion shall occur in January each year[LDK2].

Article 19.Article 21. SICK LEAVE
A. ACCRUAL
Sick leave shall accrue on an hourly basis at the rate of eight (8) hours per calendar month of service.

B. BUY BACK
In December of each calendar year, each affected unit employee may elect to be paid cash at his/her current hourly rate for each sick leave day accumulated during the following calendar year in excess of six (6) sick leave days to be paid in November of the following year. A total of one (1) year’s accumulation of ninety-sick (96) hours must be on the books prior to any compensation being paid. This election is irrevocable and may not be changed once the election is made. In lieu of this buy back, Unit employees may choose to accumulate all sick leave days, from calendar year to calendar year, to an unlimited amount.

In November of each calendar year, each affected Unit employee may elect to be paid cash at his/her current hourly rate for each sick leave day accumulated during the preceding calendar year in excess of six (6) sick leave days. A total of one (1) year’s accumulation of ninety-six (96) hours must be on the books prior to any compensation being paid. In lieu of this buy back, Unit employees may choose to accumulate all sick leave days, from calendar year to calendar year, to an unlimited amount.

C. SICK LEAVE USE UPON RETIREMENT

1. Unit employees taking service retirement under the PERS retirement plan may elect to have all sick leave accrued at the time of retirement converted to cash value at their final rate of pay and Redlands Regular Meeting of 06-20-2023 904 of 1523
City of Redlands | RAMME MOU 20182023-20232026
RAMME Approval _____
10299817.2 RE035-043
14 deposited in the Post Employment Health Plan (PEHP) where it can be used for applied to applicable medical insurance premiums for the Unit employee and their eligible dependents until said cash value is exhausted. The cash value is subject to all applicable taxes. In the event that the employee dies prior to the exhaustion of the cash value of said benefits, the remaining cash value may be applied toward the premiums of covered dependents until exhausted, subject to the conditions and limitations of the applicable insurance policyPEHP.

2. After completion of twenty (20) years of continuous service with the City, and upon service retirement under the PERS retirement plan, a Unit employee hired prior to March 11, 2010 may elect fully paid medical insurance under the City’s medical insurance program for the Unit employee and their eligible dependents. Unit employees hired after March 11, 2010 shall not be eligible for this benefit
D. SICK LEAVE CASH OUT
Upon voluntary separation of service or layoff with the City, Unit employees with ten (10) or more years of continuous service will be eligible to cash in unused sick leave at the following formula:

YEARS OF SERVICE PERCENT
10 – 15 25 %
16 – 20 35 %
21+ 50 %
Unit employees electing this option shall be responsible for any and all future health premiums, i.e.

Unit employees shall exercise this option in lieu of the Sick Leave Use Upon Retirement option as described in Article 19.C.1.

E. SICK LEAVE CONVERSION
Unit employees shall have the option of converting one hundred percent (100%) of individual sick leave accruals to service credit. This option shall be exercised in lieu of conversion to cash value.

Article 20.Article 22.

BEREAVEMENT LEAVE
In the event of a death in the immediate family, a Unit employee shall be compensated with four (4) days paid leave. In addition, Unit employees may be allowed to use accrued sick leave with full pay not to exceed three (3) days. Immediate family shall be defined as the following relatives to either the Unit employee or spouse or registered domestic partner: spouse, registered domestic partner, significant other of the employee (provided the employee shows proof of cohabitation), child (including foster child or ward of the court), parent, grandparent, brother, sister, niece, nephew, step-parent, step-children, and grandchildren. The definition of immediate family shall also include the aunt and uncle of the Unit employee only.

Article 21.Article 23.

EXECUTIVE LEAVE
Unit employees shall receive Executive Leave in the amount of one hundred twenty hours (120) per year.

On January 1 of each calendar year, each full-time Unit employee shall be credited with one hundred twenty (120) hours of executive leave. Unit employees hired between July 1 and October 31 of any Redlands Regular Meeting of 06-20-2023 905 of 1523
City of Redlands | RAMME MOU 20182023-20232026
RAMME Approval _____
10299817.2 RE035-043
15 calendar year shall be credited with sixty (60) hours of executive leave for that year, and Unit employees hired between November 1 and December 31 will not be credited with executive leave for that year. All accumulated executive leave hours not taken by December 31st of each calendar year will be forfeited.

Article 22.Article 24.

LEAVE OF ABSENCE WITHOUT PAY
If a Unit employee takes more than five (5) accumulated days of leave without pay in a calendar year, commencing at the beginning of the sixth day of leave without pay and any day of leave without pay thereafter during the calendar year; sick leave and vacation accruals shall be adjusted proportionately to eliminate benefit accruals for any day a Unit employee is on leave without pay status.

Article 23.Article 25.

MILITARY LEAVE
Military leave shall be granted in accordance with applicable State and Federal law. All Unit employees entitled to military leave shall give their department head an opportunity, within the limits of military regulations, to determine when such leave shall be taken. Copies of the Unit employee’s official military orders may be requested.

Article 24.Article 26.

HOLIDAYS
Those holidays which shall be honored for Unit employees include:

New Year’s Day January 1
Martin Luther King Day Third Monday in January
President’s Day Third Monday in February
Cesar Chavez March 31
Memorial Day Last Monday in May
Juneteenth June 19
Independence Day July 4
Labor Day First Monday in September
Columbus Day Second Monday in October
Veteran’s Day November 11
Thanksgiving Day Third Thursday in November
Friday after Thanksgiving Day Third Friday in November
Christmas Eve December 24
Christmas Day December 25
When a holiday falls on a Saturday, Friday shall be designated as the holiday. When the holiday falls on a Sunday, Monday shall be designated as the holiday.

Banked holidays may be carried over from year to year. If a holiday falls on a Unit employee’s regular day off, the employee shall bank the holiday at their regularly scheduled hours to be used at a later date Redlands Regular Meeting of 06-20-2023 906 of 1523
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RAMME Approval _____
10299817.2 RE035-043
16 or will be entitled to take another day off during the pay period with mutual consent of the Unit employee and department head.

Unit employees are entitled to receive twenty hours of floating holidays annually. Floating holidays shall not be allowed to carry floating holidays over from one calendar year to the next. Floating holidays accrued but not taken by December 31 of each calendar year shall be paid off in January of the year following the year in which the holidays were accrued. Banked holidays may be carried over from year to year. If a holiday falls on a Unit employee’s regular day off, the employee shall bank the holiday at their regularly scheduled hours to be used at a later date they will receive holiday compensation at the rate of their standard work schedule or will be entitled to take another day off during the pay period with mutual consent of the Unit employee and department head.

Article 25.Article 27.

TUITION REIMBURSEMENT
Each Unit employee shall be entitled to tuition reimbursement for courses, books and other learning aids while attending an accredited school of higher learning. The course must be career related, pre-approved by the Unit employee’s department head and the Unit employee must earn a passing grade to receive reimbursement.

Employees shall be reimbursed up to the dollar amount charged for the same number of units per term by the University of California, Riverside. An employee shall not receive reimbursement in excess of Two Five Thousand dollars ($52,000) in any one fiscal year. The difference between the City’s maximum obligation during any fiscal year and the amount of any actual reimbursement received by the employee during that fiscal year shall not be carried over or be available to use by the employee in any subsequent fiscal year.

Upon the approval of the department head, a Unit employee may use up to twofive hundred-fifty dollars ($500250) per year of their Tuition Reimbursement for attendance at a seminar or conference for the purpose of professional development.

Article 26.Article 28.

STATE DISABILITY INSURANCE (S.D.I.)
The City agrees to allow members of Unit to participate in State Disability Insurance (S.D.I.) if they choose to do so at the Unit employee’s expense.

Article 27.Article 29.

PERSONNEL FILE
No material, which can reasonably be construed, interpreted, or acknowledged to be derogatory, shall be placed in a Unit employee’s personnel file unless the Unit employee has been allowed to read such material and respond to it, in writing. The written response will also be placed in the personnel file.

Upon request, any Unit employee shall have access to their personnel file, and shall have the right of reproduction, at cost, of their personnel file, in full or in part. No portion of a Unit employee’s personnel file shall be transmitted to anyone other than the City Manager, the Human Resources Director, or Department Head.

Article 28.Article 30.

EMPLOYEES ORGANIZATION RIGHTSDUES DEDUCTION
Time Off for Association Reps: The Association may designate up to seven (7) representatives to attend Association meetings on City time, including new employee orientations, provided that no designated Redlands Regular Meeting of 06-20-2023 907 of 1523
City of Redlands | RAMME MOU 20182023-20232026
RAMME Approval _____
10299817.2 RE035-043
17 Unit employee shall be released for more than four (4) hours per month. The time must be scheduled in advance and the supervisor must be notified.

New Employees: The City agrees to furnish each new employee in the bargaining unit with a copy of the MOU at the commencement of his/her employment.

Orientations: In accordance with Government Code §3555 3559, the City shall provide written notice to Association Representatives when a new employee is hired or promoted into the bargaining unit and provide reasonable release time for an Association Representative to meet with the new employee for the purpose of discussing membership in the Association. This new employee orientation should take place as promptly as possible on or after the first day of employment. New employees shall be advised of the potential release of personal information, identified in Demographic Reports, below, and shall have the option to request in writing to Human Resources that the City refrain from disclosing such personal information.

Demographic Reports: In accordance with Government Code §3555 3559, the City shall provide to Association Representatives the name, hire date, job title, department, work location, work, home, and personal cellular telephone numbers, personal email addresses on file with the City, and home address of any newly hired employee within 30 days of the date of hire or by the first pay period of the month following hire, and the City shall also provide to Association Representatives with a list of that information for all employees in the bargaining unit at least every 120 days. The City shall provide the information identified herein regardless of whether the newly hired employee was previously employed by the City.

Visits by Association Representatives: Accredited representatives of the Association will be granted reasonable access to City facilities and employees for purposes of investigation of grievances and official Association business, provided Association representatives shall provide twenty-four (24) hours advance notice to the supervisor in charge of the work area that is being visited. Such visits shall not interfere with normal operation of the department. In case of an emergency, the twenty-four (24) hour advance notice will not be required, provided the Association representative provides advance notice to the supervisor in charge as soon as reasonably possible.

Contract Negotiations: The negotiating team for the Association, to be comprised of no more than five (5) employees, shall be permitted to attend negotiating sessions during work hours with pay. There shall be no compensation for meetings held outside scheduled work hours of members of the bargaining team.

Dues Deduction: The City shall deduct dues on a regular payroll basis from the pay of all Association members. Such deductions shall be authorized in writing on a form approved and provided by the Association for this purpose. The membership forms shall be retained by the Association. The City shall rely on a certification from the Association for the authorization, modification, or cancellation of any/all dues deductions. The City shall remit such funds to the Association within thirty (30) days following their deduction.

In accordance with SB 866, Gov’t Code §1157.12, the City shall rely on a certification from the Association Redlands Regular Meeting of 06-20-2023 908 of 1523
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18 Representatives requesting a deduction or reduction that they have and will maintain an authorization, signed by the individual from whose salary or wages the deduction or reduction is to be made. An Association that certifies that it has and will maintain individual employee authorizations shall not be required to provide a copy of an individual authorization to the City unless a dispute arises about the existence or terms of the authorization. The employee organization shall indemnify the City for any claims made by the employee for deductions made in reliance on that certification.

The City shall direct employee requests to cancel or change deductions to the Association. The City shall rely on information provided by the Association regarding whether deductions for Association membership were properly canceled or changed, and the Association shall indemnify the City for any claims made by the employee for deductions made in reliance on that information. Deductions may be revoked only pursuant to the terms of the employee’s written authorization, Association Bylaws, and this MOU.

In accordance with SB 866, Gov’t Code §3550-3553, the City shall not deter or discourage employees or applicants from becoming or remaining members of the Association, or from authorizing representation by the Association, or from authorizing dues or fee deductions to the Association.

Pursuant to Gov. Code 6254.3(c), an employee may request that the City refrain from disclosing the employee’s home address, home telephone number, personal cellular telephone number, personal email address, or birth date to the Association upon written request to Human Resources.The City shall deduct one (1) month’s current and periodic RAMME dues from the wages of each Unit employee who voluntarily executes and delivers to the City the payroll deduction authorization form.

The Unit employee’s earnings must be regularly sufficient after other legal and required deductions are made to cover the amount of the dues check off authorized. When a Unit employee is in a non-pay status for an entire pay period, no withholding will be made to cover that pay period from future earnings.

Redlands Regular Meeting of 06-20-2023 909 of 1523
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19 In the case of a Unit employee who is in a non-pay status during only part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall be made. In this regard, all other legal and required deductions have priority over dues.

Article 29.Article 31.

DIRECT DEPOSIT
Direct deposit of employee paychecks shall be available to Unit employees.

Article 30.Article 32.

FAIR LABOR STANDARDS ACT
Unit employees shall be classified as “exempt” from the overtime provisions of the Fair Labor Standards Act (FLSA).

Article 31.Article 33.

PREVAILING BENEFITS
All benefits, privileges and working conditions enjoyed by Unit employees at the present time shall remain in full force, unchanged and unaffected in any manner, during the term of this MOU unless changed by mutual consent.

Article 32.Article 34.

SAVINGS CLAUSE If any provision of this MOU, or the application of such provision, should be rendered or declared invalid by any court action or by reason of any existing or subsequently enacted legislation, the remaining parts or portions of this MOU shall remain in full force and effect.

Article 33.Article 35. BILINGUAL PAY
Unit employees shall be eligible for bilingual pay in accordance with the City’s Bilingual Pay Program and upon approval by the Department Head and Human Resources/Risk Management Director. Authorized employees shall receive additional compensation in the amount of one hundred dollars ($100) per month.

Article 34.

AGENCY SHOP
The association has an Agency Shop agreement with the City by which all members of the bargaining unit are required either to 1) pay association dues, 2) pay a service fee for association services or 3) allow their fee to be contributed to a charity of the association’s choice if they are members of a religious organization which has opposition to membership in a labor organization.

Article 35.Article 36.

DISCIPLINARY PROCEDURE
A. The Investigatory Interview Process
Prior to any investigatory interview or consultation between a Unit employee and the Department Head or City Manager, that could reasonably be construed to result in disciplinary action against the employee, the employee shall be given notice of the interview or consultation as soon as reasonably practical, and shall be advised of his or her right to representation under this section; and upon request shall be afforded an opportunity to contact and consult privately with a representative of the Association. If requested, the employee may have an Association representative present during any such investigatory interview or consultation, and, to the extent practicable, such interviews or Redlands Regular Meeting of 06-20-2023 910 of 1523
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20 consultations shall be conducted during an employee’s working hours. Only those persons reasonably necessary to the conduct of the interview shall be present.

B. Disciplinary Procedures
No non-probationary Unit employee shall be disciplined without cause. Disciplinary action shall be defined to include: oral warnings, written reprimands, suspensions, demotions (non-probationary), reduction in pay and discharge. Oral and written reprimands may be initiated at the supervisor/Division Manager level. Disciplinary action more serious than a written reprimand must be initiated at the Department Head level.

1. Notice of Proposed Action
Whenever an employee is to be discharged, suspended (for more than five (5) working days) demoted (non-probationary), or reduced in step, for disciplinary purposes, written notice of at least five(5)1 days of the proposed disciplinary action shall be given before such action is to be taken and must include:
a. Notice of proposed action;
b. Reasons for proposed action;
c. A copy of charges stating specific incidents or specific courses of conduct, e.g. as evidenced by work performance evaluations, and a copy of the written materials upon which the decision to take proposed disciplinary action is based; and
d. A notice to the employee of the right to respond in writing or orally within the five (5) day period.

In the case of a suspension of five (5) working days or less, the foregoing procedures shall be afforded the employee either before or during the suspension, or within a reasonable time thereafter.

2. Limitations and Exceptions
a. Oral notice is insufficient as full notice to an employee and may be given only as the initial notice in extraordinary circumstances which call for immediate action. b. Prior written notice is required in each case, unless provided otherwise herein, regardless of seriousness unless extraordinary circumstances are involved. c. Employees may be suspended without prior written notice in extraordinary circumstances when it is essential to avert harm to the public, other employees, or to avert serious disruption of governmental business. The appointing authority may schedule an employee for vacation or holiday leave as the circumstances may warrant. Extraordinary circumstances include but are not limited to situations involving misappropriation of public funds or property; working while under the influence of alcohol or intoxicating drugs; open insubordination; commission 1 Unless specifically noted to be "working days," any reference to days is calendar days.

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21 of a crime involving moral turpitude punishable by imprisonment for six (6) months or more; and disruption of City business through willful misconduct (altercations, etc.) d. Oral notice is insufficient as full notice for proposed disciplinary action. In extraordinary circumstances when immediate suspension, demotion, removal, or reduction in step is warranted, initial notice may be given orally. The employee should be told when the initial action is taken what the reasons for the actions are and, in addition, the employee will have an opportunity to respond in writing and/or orally to those charges. The written charges in the case of an immediate disciplinary action must be prepared as soon as possible and normally within a day or two (2) of the initial oral notice.

4. City Manager Level Appeal
a. Any permanent employee shall have the right to appeal any termination, suspension, reduction in salary, or non-probationary demotion. The appeal process shall not be applicable to those positions which may be deemed exempt or to probationary employees. The appeal process shall not be applicable to verbal and written reprimands, probationary demotions, performance evaluations and denial of performance increases. An employee desiring to appeal the Department Head’s decision shall have ten (10) days after receipt of the response to file an appeal. The employee’s request for appeal must be addressed to the City Manager and received in the City Manager’s office so that same is date stamped by the City Manager’s office within the ten (10) day period.
b. If, within the 10-day appeal period, the employee involved does not file said appeal, unless good cause for the failure is shown, the action of the Department Head shall be considered conclusive and shall take effect as prescribed. If within the ten (10) day appeal period, the employee involved files such notice of appeal by giving written notice of appeal to the City Manager, an appeal meeting shall be scheduled.
c. The meeting with the City Manager shall be conducted in the same manner as the Response to Proposed Discipline set forth in paragraph 2(C) above.

Redlands Regular Meeting of 06-20-2023 912 of 1523
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22 d. The City Manager will evaluate the discipline in light of the employee’s response, if any. Within ten (10) days of the employee’s response a decision will be transmitted in writing to the employee. Service of the decision will be in person or by mail.

Within ten (10) days following receipt of the list of hearing officers, the parties shall confer to select the hearing officer. The parties shall alternately strike one (1) name from the list of hearing officers (the right to strike the first name to be determined by lot) until one (1) name remains, and that person shall be the hearing officer. ii. Where practicable, the date for a hearing shall not be less than twenty (20) days, nor more than sixty (60) days, from the date of the filing of the appeal with the City Manager. The parties may stipulate to a longer or shorter period of time in which to hear the appeal. All interested parties shall be notified in writing of the date, time, and place of hearing. iii. All hearings shall be private provided, however, that the hearing officer shall, at the request of the employee, open the hearing to the public. iv. Subpoenas and subpoenas duces tecum pertaining to a hearing shall be issued at the request of either party, not less than seven (7) days, prior to the commencement of such hearing. After the commencement of such hearing, subpoenas shall be issued only at the discretion of the hearing officer.
v. The hearing need not be conducted in accordance with technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which reasonable persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rules which might make improper admission of such evidence over objection in civil actions. Hearsay evidence may be used for the purpose of supplementing or explaining any direct evidence but shall not be sufficient in itself to support a finding unless it would be admissible over objection in civil actions. The rules of privilege shall be effective to the same extent that they are now or hereafter may be recognized in civil actions, and irrelevant and unduly repetitious evidence shall be excluded. The hearing officer shall not be bound by technical rules of evidence. The hearing officer shall rule on the admission or exclusion of evidence. vi. Each party shall have these rights: To be represented by legal counsel or other person of his/her choice; to call and examine witnesses; to introduce evidence; to cross-examine opposing witnesses on any matter relevant to the issues even though that matter was not covered in the direct examination; to impeach any witness regardless of which party first Redlands Regular Meeting of 06-20-2023 913 of 1523
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23 called him/her to testify; and to rebut the evidence against him/her. If the employee does not testify in his/her own behalf, he/she may be called and examined as if under crossexamination. Oral evidence shall be taken only on oath or affirmation. A court reporter will be engaged to record the hearing, unless the parties (City, hearing officer, employee/employee representative) mutually agree that same is not necessary. vii. The hearing shall proceed in the following order, unless the hearing officer, for special reason, otherwise directs:

1. The party imposing discipline shall be permitted to make an opening statement;

2. The appealing party shall then be permitted to make an opening statement;

3. The party imposing disciplinary action shall produce the evidence on his/her part; the City bears the burden of proof and burden of producing evidence;

5. The parties may then, in order, respectively offer rebutting evidence only, unless the hearing officer for good reason, permits them to offer evidence upon their original case;

6. Closing arguments shall be permitted and written briefs may be permitted at the discretion of the hearing officer.
c. The hearing officer shall determine relevancy, weight, and credibility of testimony and evidence. He/she shall base his/her findings on the preponderance of evidence. During the examination of a witness, all other witnesses, except the parties, shall be excluded from the hearing unless the hearing officer, in his/her discretion, for good cause, otherwise directs. No still photographs, moving pictures, or television pictures shall be taken in the hearing chamber during a hearing. The hearing officer, prior to or during a hearing, may grant a continuance for any reason he/she believes to be important to reaching a fair and proper decision. The hearing officer shall render his/her judgment as soon after the conclusion of the hearing as possible and in no event later than thirty (30) days after conducting the hearing. His/her decision shall set forth which charges, if any, are sustained and the reasons therefore. The opinion shall set forth findings of fact and conclusions. d. The hearing officer may recommend sustaining or rejecting any or all of the charges filed against the employee. He/she may recommend sustaining, rejecting, or modifying the disciplinary action invoked against the employee. He/she may not recommend discipline more stringent than that issued by the City Manager.
e. The hearing officer’s opinion and recommendation shall be filed with the City Council, with a copy sent to the charged employee, and shall set forth his/her findings and recommendations.

If it is a dismissal hearing and a dismissal is not the hearing officer’s recommendation, the opinion shall set forth the date the employee is recommended to be reinstated and/or other recommended action. The reinstatement date, if appropriate, may be any time on or after the date of disciplinary action.
f. Within sixty (60) days of the receipt of the hearing officer’s findings, recommendation, and transcript, the City Council shall adopt, amend, modify or reject the recommended findings, conclusions, and/or opinions of the hearing officer. Prior to making a decision which modifies or rejects the recommendation of the hearing officer, the City Council shall order and read the Redlands Regular Meeting of 06-20-2023 914 of 1523
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24 transcript of the hearing. Prior to making a decision which supports the hearing officer, the City Council may order and read the transcript, at its option. The City Council shall not conduct a de novo hearing. The City Council may, at its option, allow limited oral arguments and/or may request and review written statements from either side. The decision of the City Council shall be final and conclusive. Copies of the City Council’s decision, including the hearing officer’s recommendation(s), shall be filed where appropriate, including the employee’s personnel file, unless no discipline is upheld by the City Council. g. Each party shall equally bear the cost and fees of the hearing officer, the cost of facilities, the court reporter and transcripts. Each party shall bear its own witness and attorney fees. If either party unilaterally cancels or postpones a scheduled hearing, thereby resulting in a fee charged by the hearing officer or court reporter, then the party responsible for the cancellation or postponement shall be solely responsible for payment of that fee. This process shall not apply to mutual settlements by the parties which result in a hearing officer fee. h. In the case of suspension, demotion, reduction in salary, or dismissal prescribed by the City Council, the time of such suspension, demotion or dismissal shall be effective from the first day after such delivery of said decision or shall relate back to and be effective as of the date the employee was disciplined pending hearing before and decision by the City Council, whichever is applicable. If discipline imposed resulted in loss of pay, and the decision results in reduction or elimination of loss of pay, the pay loss shall be restored to the employee based on the number of standard work hours lost computed at his/her then base hourly rate. i. The provisions of Section 1094.6 of the Code of Civil Procedure shall be applicable to proceedings under this Section.

Article 36.Article 37. GRIEVANCE PROCEDURE
A. Definition
A “grievance” is a formal, written allegation by a grievant that he/she has been adversely affected by an existing violation, misinterpretation or misapplication of the specific provisions of the Memorandum of Understanding, provisions of the Personnel Rules and Regulations, and/or written City Policy. Other matters for which a special method of review is provided by law, ordinance, resolution, or by administrative regulations and procedures of the City, are not within the scope of this procedure. This procedure is not to be used in lieu of the Disciplinary Appeal Procedure set forth.

B. Procedure

1. Every effort shall be made to resolve a grievance through discussion between the employee and his/her immediate supervisor. It is the spirit and intent of this procedure that all grievances are settled quickly and fairly without subsequent discrimination against employees who may seek to adjust a grievance. Every effort should be made to find an acceptable solution at the lowest level of supervision. Within fifteen (15) days2 after a grievant knew, or by reasonable diligence should have known, of the condition upon which a grievance may be based, the grievant shall attempt to resolve it by an informal conference with the grievant’s immediate supervisor. A supervisor shall render a verbal decision within seven (7) days of the conclusion of the informal conference. 2 Days refer to calendar days.

Redlands Regular Meeting of 06-20-2023 915 of 1523
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25 2. If the problem cannot be resolved between the employee and the supervisor, the employee may, within seven (7) days from the date of receiving the answer from his/her supervisor, file a written grievance and request a meeting with the Division Manager, if one exists, in order to discuss the grievance. The written grievance shall contain the following information:
a. Name of grievant and job title;
b. Department/Section;
c. Clear and concise statement of the nature of the grievance including the circumstances and dates involved;
d. The specific provision(s) of the MOU, City Policy or Personnel rules alleged to have been violated;
e. Requested remedy;
f. Name of the grievant’s Labor Representative, if any; and g. Date and signature of the grievant or Labor Representative.

3. The Division Manager shall render a decision and comments in writing and return them to the grievant within ten (10) days after receiving the written grievance.

6. The City Manager shall review the grievance and respond to the employee within twenty (20) days of receiving the appeal. The response shall be in writing.

8. If, within the 10-day appeal period, the employee involved does not file said appeal, unless good cause for the failure is shown, the grievance shall be considered conclusive as set forth in the City Manager's decision and shall take effect as prescribed. If within the ten (10) day appeal period, the employee involved files such notice of appeal by giving written notice of appeal to the Human Resources Director, an appeal hearing shall be established as follows:
a. The California State Mediation and Conciliation Service shall be requested to submit a list of seven (7) persons qualified to act as hearing officers to the City and the employee. Within ten (10) days following receipt of the list of hearing officers, the parties shall confer to select the hearing officer. The parties shall alternately strike one (1) name from the list of hearing Redlands Regular Meeting of 06-20-2023 916 of 1523
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26 officers (the right to strike the first name to be determined by lot) until one (1) name remains, and that person shall be the hearing officer.
b. Where practicable, the date for a hearing shall not be less than twenty (20) days, nor more than sixty (60) days, from the date of the filing of the appeal with the Human Resources Director. The parties may stipulate to a longer or shorter period of time in which to hear the appeal. All interested parties shall be notified in writing of the date, time, and place of hearing. c. All hearings shall be private provided, however, that the hearing officer shall, at the request of the grievant, open the hearing to the public.
d. Subpoenas and subpoenas duces tecum pertaining to a hearing shall be issued at the request of either party, not less than seven (7) days, prior to the commencement of such hearing.

Redlands Regular Meeting of 06-20-2023 917 of 1523
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27 h. The hearing officer shall determine relevancy, weight, and credibility of testimony and evidence. He/she shall base his/her findings on the preponderance of evidence. During the examination of a witness, all other witnesses, except the parties, shall be excluded from the hearing unless the hearing officer, in his/her discretion, for good cause, otherwise directs. No still photographs, moving pictures, or television pictures shall be taken in the hearing chamber during a hearing. The hearing officer, prior to or during a hearing, may grant a continuance for any reason he/she believes to be important to reaching a fair and proper decision. The hearing officer shall render his/her judgment as soon after the conclusion of the hearing as possible and in no event later than thirty (30) days after conducting the hearing. The opinion shall set forth findings of fact and conclusions.
i. The hearing officer may recommend sustaining or rejecting any or all of the grievance. j. The hearing officer’s opinion and recommendation shall be filed with the Human Resources Director, with a copy sent to the grievant, and shall set forth his/her findings and recommendations.
k. Within sixty (60) days of the receipt of the hearing officer’s findings recommendation, and transcript, the City Council shall adopt, amend, modify or reject the recommended findings, conclusions, and/or opinions of the hearing officer. Prior to making a decision which modifies or rejects the recommendation of the hearing officer, the City Council shall order and read the transcript of the hearing. Prior to making a decision which supports the hearing officer, the City Council may order and read the transcript, at its option. The City Council shall not conduct a de novo hearing. The City Council may, at its option, allow limited oral arguments and/or may request and review written statements from either side. The decision of the City Council shall be final and conclusive. Copies of the City Council’s decision, including the hearing officer’s recommendation(s) shall be filed where appropriate, including the grievant's personnel file.
l. Each party shall bear equally the cost of facilities, fees and expenses of the hearing officer, including the court reporter and transcripts. Each party shall bear its own witness and attorney fees. If either party unilaterally cancels or postpones a scheduled hearing, thereby resulting in a fee charged by the hearing officer or court reporter, then the party responsible for the cancellation or postponement shall be solely responsible for payment of that fee. This process shall not apply to mutual settlements by the parties which result in an arbitration fee. m. The provisions of Section 1094.6 of the Code of Civil Procedure shall be applicable to proceedings under this Section.

Redlands Regular Meeting of 06-20-2023 918 of 1523
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28 11. The employee and/or his/her representative may use a reasonable amount of work time as determined by the appropriate supervisor or Department Head in presenting the grievance.

However, no employee shall absent himself/herself without first being excused by his/her supervisor.

12. No employee shall be required to be represented by an employee organization in processing a grievance.

13. Employees shall be assured freedom from reprisal for using the grievance procedures by both the City and the employee organization.

Article 37.Article 38.

LAYOFF PROCEDURE
A. Should the City Manager determine reductions in force to be necessary due to lack of work or for financial reasons, he/she may initiate Layoffs. Classifications to be affected and the number of Unit employees included will be determined by the City.

C. The factors the City, in its discretion, may use to determine include but are not limited to the following:

1. An employee's last four performance evaluations, if any;

2. Any history of employee commendations, awards, etc.; Redlands Regular Meeting of 06-20-2023 919 of 1523
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29 3. Any history of employee disciplinary action;

4. Attendance record, including tardiness and unexcused absences;

5. Safety record, including personal injury and damage to city property;

6. Probationary and temporary employees shall be laid off before a regular employee in the same classification;

8. Between two regular appointees in the same classification the employee with lesser skills, abilities, qualifications, merit and\or record than may be laid off first, without regard to seniority;

9. Memoranda of Understanding ("MOU") between the City and effected bargaining units.

D. BUMPING

2. Where two or more employees are laid off from the same position, the employee with the greatest seniority in that classification shall have the first opportunity to bump as set forth below.

4. The City will notify laid-off employees of any positions available for bumping. Bumping shall only be available in the laid-off employee's Department. Following such notification, the employee must notify the Human Resources Director in writing of his/her intent to exercise the bumping rights within seven (7) calendar days, and the position and classification in to which he/she intends to bump. Failure to provide such notification will be deemed a waiver of bumping rights by the employee.

5. Where there is more than one employee in a position available for bumping, the factors in paragraph C of this Rule, or the conditions set forth in an approved Memorandum of UnderstandingSection, will be used to determine which employee, if any, will be bumped.

6. The process will be repeated at the next classification level where an employee bumps in and creates an overage in that classification.

7. Any displaced employee shall be considered as laid-off for the same reason as the person who displaced them and shall in the same manner be eligible to displace another employee based on the criteria specified in paragraph C of this RuleSection.

Redlands Regular Meeting of 06-20-2023 920 of 1523
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30 E. REINSTATEMENT FROM LAYOFF

Employees who are laid off from City employment, may be reinstated within one year of the date of layoff upon the recommendation of the Department Head and with the approval of the Human Resources Director, to the position from which they were laid off based on their qualifications, availability, and the needs of the organization pursuant to this paragraph.

Article 38.Article 39.

The City and the Unit agree that all negotiable items have been discussed during the negotiations leading ZIPPER CLAUSE to this MOU, including salaries and benefits, and conditions of employment, and therefore the City and the Unit further agree that negotiations will not be reopened on any item during the term of this MOU, except by mutual agreement of the City and the Unit, or as expressly provided otherwise in this MOU.

CITY OF REDLANDS

REDLANDS ASSOCIATION OF

MID-MANAGEMENT EMPLOYEES - RAMME
EDDIE TEJEDAPAUL T. BARICHW. FOSTER, MAYOR PRESIDENT, BASSAM

ALZAMMARMICHAEL FOSTER
DATE

ADOPTED, SIGNED AND APPROVED
THIS 20 5
TH DAY OF DECEMBER, 202317

VICE PRESIDENT, ROSS WITTMANKEVIN

JOHNSTON
DATE
ATTEST:
_______________________________________

JEANNE DONALDSON, CITY CLERK
Redlands Regular Meeting of 06-20-2023 921 of 1523
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MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF REDLANDS

AND THE

REDLANDS ASSOCIATION OF

MID-MANAGEMENT EMPLOYEES
July 1, 2012 - June 30, 2015

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF REDLANDS

AND THE

REDLANDS ASSOCIATION OF

MID-MANAGEMENT EMPLOYEES
JULY 1, 2023 - JUNE 30, 2026
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2 MEMORANDUM OF UNDERSTANDING
Between
The City of Redlands
And
Redlands Association of Mid-Management Employees
July 1, 2023 – June 30, 2026

TABLE OF CONTENTS
Article 1. Term of Memorandum of Understanding..............................................................4 Article 2. Preamble..............................................................................................................4 Article 3. Recognition ..........................................................................................................4 Article 4. Management rights..............................................................................................5 Article 5. Probationary Period .............................................................................................5 Article 6. Salaries.................................................................................................................6 Article 7. Retirement...........................................................................................................6 Article 8. Deferred Compensation........................................................................................7 Article 9. 401 A PLAN...........................................................................................................7 Article 10. Uniform Allowance...............................................................................................7 Article 11. Education Incentive Pay........................................................................................7 Article 12. Longevity Pay .......................................................................................................8 Article 13. Insurance Adjustment...........................................................................................8 Article 14. Working Out Of Classification Pay.........................................................................8 Article 15. Special Assignment Pay ........................................................................................9 Article 16. Health Insurance ..................................................................................................9 Article 17. Dental Insurance ................................................................................................10 Article 18. Vision Care .........................................................................................................10 Article 19. Life Insurance .....................................................................................................10 Article 20. Vacation.............................................................................................................10 Article 21. Sick Leave...........................................................................................................10 Article 22. Bereavement Leave ............................................................................................11 Article 23. Executive Leave ..................................................................................................12 Article 24. Leave Of Absence Without Pay ...........................................................................12 Article 25. Military Leave.....................................................................................................12 Article 26. Holidays .............................................................................................................12 Article 27. Tuition Reimbursement......................................................................................13 Article 28. State Disability Insurance (S.D.I.) ........................................................................13 Article 29. Personnel File.....................................................................................................13 Article 30. Employees Organization Rights...........................................................................13 Redlands Regular Meeting of 06-20-2023 923 of 1523
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3 Article 31. Direct Deposit.....................................................................................................15 Article 32. Fair Labor Standards Act.....................................................................................15 Article 33. Prevailing Benefits..............................................................................................15 Article 34. Savings Clause ....................................................................................................15 Article 35. Bilingual Pay.......................................................................................................15 Article 36. Disciplinary Procedure........................................................................................16 Article 37. Grievance Procedure ..........................................................................................20 Article 38. Layoff Procedure ................................................................................................25 Article 39. Zipper Clause......................................................................................................26 Redlands Regular Meeting of 06-20-2023 924 of 1523
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4 Article 1. TERM OF MEMORANDUM OF UNDERSTANDING
The City of Redlands (City) and the Redlands Association of Mid-Management Employees (RAMME) agree that the provisions of this Memorandum of Understanding (MOU) shall become effective on July 1, 2023 and shall expire on June 30, 2026.

Article 3. RECOGNITION
A unit employee shall be defined as an employee of the City and assigned to the RAMME unit by the City Manager in accordance with City policies and procedures. The following classifications are assigned to the Association’s Unit:

Accountant
Administrative Analyst
Adult Literacy Coordinator
Airport Supervisor
Assistant Engineer
Associate Engineer
Cemetery Manager
Civil Engineer
Construction Manager
Deputy Fire Marshal
Emergency Operations Specialist
EMS Coordinator
FCS Manager
Field Services Coordinator
Field Services Project Supervisor
Field Services Superintendent
Fleet Services Coordinator
GIS Supervisor
Grants Coordinator
Homeless Solutions Coordinator
Human Resources Analyst
Human Resources Specialist
IT Systems Supervisor
Laboratory Quality Manager
Laboratory Manager
Management Analyst
Network Engineer
Payroll Coordinator
Police Operations Coordinator
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5 Principal Librarian
Principal Planner
Project Manager
Recreation Supervisor
Revenue Supervisor
Risk Management Specialist
Senior Planner
Solid Waste Manager
Solid Waste Supervisor
Special Collections Manager
Sr. Accountant
Sr. Civil Engineer
Sr. Librarian
Sr. Plans Examiner
Technical Services Coordinator
Utilities Customer Service Supervisor
Water Distribution Superintendent
Water Production/Maintenance Superintendent
Article 4. MANAGEMENT RIGHTS
The authority of the City includes the exclusive right to:

Article 5. PROBATIONARY PERIOD
Unit employees hired by the City, shall serve a probationary period of twelve (12) months. Unit employees who are promoted shall serve a probationary period of six (6) months. Probationary periods may be extended as set forth in the City's Personnel Rules and Regulations.

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6 Article 6. SALARIES
All Unit employees will receive the following salary increases:

A. Effective the first full payroll period following July 1, 2023, all Unit employees will receive a seven percent (7%) increase to base salary.

B. Effective the first full payroll period following July 1, 2024, all Unit employees will receive a two percent (2%) increase to base salary over the prior year.

C. Effective the first full payroll period following July 1, 2025, all Unit employees will receive a two percent (2%) increase to base salary over the prior year.

Article 7. RETIREMENT
A. Classic Members

1. All “classic” unit members including those first employed on and after March 11, 2010, shall personally fund 100% of the 7% of compensation earnable as and for the individual member’s normal employee PERS contribution. (The term “classic” member is defined in the Public Employee’s Pension Reform Act of 2013 (“PEPRA.”)
All “classic” member normal contributions required to be paid by the member, whether paid by the employer or the member, shall be credited to the member’s CalPERS account.

2. The City shall continue to include in this contract with CalPERS, the following provisions:

B. New Members

2. Unit employees who are “new members” as defined in the PEPRA, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate (as defined and calculated by CalPERS) for the Defined Benefit Plan in which said newly hired member is

HIGHEST SINGLE YEAR

SURVIVOR CONTINUANCE
2% @ 55 RETIREMENT FORMULA
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7 enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (Government Code section 7522.30)

3. Unit employees who are “new members,” as defined in the PEPRA, on and after January 1, 2013, shall be enrolled in the retirement plan of 2%@62 (Government Code section 7522.20(a), with final pensionable compensation (as defined for new members in Government Code § 7522.34) being determined by reference to the highest average annual pensionable compensation earned during a period of 36 consecutive months. (Government Code § 7522.32(a).)
Article 8. DEFERRED COMPENSATION
The City will provide a 457 (b) deferred compensation plan to Unit employees. Unit employees may make voluntary contributions to the 457 (b) plan up to the maximum allowed by law. Participation by Unit employees is optional and all costs shall be borne by the participating employee.

Article 9. 401 A PLAN
City shall pay the cost to administer a 401 A Retirement Plan. The City agrees to make a contribution in January of each year, on behalf of each Unit employee in the amount of one thousand two hundred dollars ($1,200) per year to the City’s 401(a) deferred compensation plan. For new Unit employees, and employees transferring into the Unit, the amount shall be prorated on a monthly basis for period of service within Unit.

Article 10. UNIFORM ALLOWANCE
A. The Deputy Fire Marshall and Emergency Services Coordinator shall receive a uniform allowance of one thousand one hundred dollars ($1,100) per year. Two checks of five hundred fifty dollars ($550) each shall be issued each year, one in July and one in January.

B. The City will provide a required footwear allowance in the amount of one hundred and fifty dollars ($150) to be paid in July of each year to the following classifications: Construction Manager, Deputy Fire Marshal, Laboratory Quality Manager, Field Services Coordinator, Field Services Project Supervisor, Laboratory Manager, Water Production Maintenance Superintendent, Water Distribution Superintendent, and Fleet Services Coordinator.

Article 11. EDUCATION INCENTIVE PAY
Employees will qualify for a three percent (3%) increase in base salary upon submitting satisfactory proof of a Master or Doctoral degree (i.e., official transcripts) where such degree is not required as part of the employee’s minimum job qualifications. If a Master’s degree is required as part of the employee’s minimum job qualifications, the employee will only be eligible for education incentive pay upon submitting satisfactory proof of a Doctoral degree.

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8 Article 12. LONGEVITY PAY
A. Employees with fifteen (15) years continuous service with the City, shall advance to Step “5” on the salary schedule which shall be a minimum of three percent (3%) higher than Step “4,” effective at the beginning of the pay period closest to completion of their fifteenth (15th) year of service.

B. Employees with twenty (20) years continuous service with the City, shall advance to Step “6” on the salary schedule which shall be a minimum of two percent (2%) higher than Step “5,” effective at the beginning of the pay period closest to completion of their twentieth (20th) year of service.

C. In the event that an employee is not at Step 4 when he/she is eligible for Step 5, at the completion of fifteen (15) years of service, the Unit employee will advance to the next step in their salary range, and continue to advance within the range based on merit until the employee reaches Step 5.

D. In the event that an employee is not at Step 5 when he/she is eligible for Step 6, at the completion of twenty (20) years of service, the Unit employee will advance to the next step in their salary range, and continue to advance within the range based on merit until the employee reaches Step 6.

Article 13. INSURANCE ADJUSTMENT
The City agrees to pay each Unit employee a cash payment in the amount of one hundred fifty dollars ($150) to offset the co-payments and deductibles payable under their medical insurance plan. This insurance adjustment shall be pro-rated at twelve dollars and fifty cents ($12.50) per month.

Article 14. WORKING OUT OF CLASSIFICATION PAY
Whenever the needs of the City require a Unit employee to temporarily perform the duties of a higher classification than that in which the employee is currently employed, said employee shall be entitled to receive out of classification pay for the period of time that the employee works out of classification.

Employees approved to work out of class shall be placed at Step 0 of the classification in which they are working. If Step 0 does not provide a five-percent (5%) increase, the employee will be placed at the step on the range that provides a 5% increase. Placement will not exceed Step 4 of the range.

In order to receive out of classification pay the following provisions must occur:

A. A vacancy or absence must exist for out of classification pay to be paid.

B. The employee receiving out of classification pay must perform essentially all of the functions of the higher classification in order to receive compensation.

C. The employee shall meet the minimum qualifications for the higher classification in order to be eligible for out of classification pay.

Working out of class pay will only be authorized upon recommendation to the Human Resources/Risk Management Director by the Department Director, and will require a Personnel Action Form with supporting documentation justifying the assignment.

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9 Article 15. SPECIAL ASSIGNMENT PAY
Special assignment pay will only be authorized upon recommendation to the City Manager by the Department Head and will require a Personnel Action Form with supporting documentation justifying the special assignment. Unit employees performing in a capacity beyond the normal scope of their duties, and with increased and direct responsibility and personal liability for City operations shall be eligible for Special Assignment Pay. Special Assignment Pay shall be at a flat rate not to exceed ten percent (10%) of base salary. Special Assignment Pay will only be authorized upon Department Head recommendation, Human Resources Director concurrence and City Manager approval.

Article 16. HEALTH INSURANCE
A. The City shall contribute directly to CalPERS on behalf of each employee three hundred and ninetyseven dollars ($397.00) per month pursuant to Resolution No. 4572, adopted by the City Council on September 5, 1989. In addition, the City shall contribute an amount through the City’s cafeteria plan that is equal to the difference between the City’s minimum PEMHCA contribution and the following amounts:

B. City contributions to the cafeteria plan may be used toward available cafeteria benefits, including City medical plan premiums, flexible spending account, and post employment health plan.

C. The City agrees to provide a stipend of $350.00 on a monthly basis for those Unit employees with alternative medical coverage who opt for the stipend in lieu of the medical insurance benefit.

D. RETIREE INSURANCE BENEFITS

1. For all unit members who qualify as an “annuitant” under PEMHCA, the City will contribute directly to CalPERS on behalf of each annuitant three hundred and ninety-seven dollars ($397) per month pursuant to Resolution No. 4572, adopted by the City Council on September 5, 1989.

2. After completion of twenty (20) years of continuous service with the City, and upon service retirement under the CalPERS retirement plan, a Unit employee hired prior to March 11, 2010 who qualifies as an annuitant under PEMHCA may elect to receive as a City contribution to a retiree health savings account the difference between the PEMHCA minimum and the cost of fully paid medical insurance under the City’s medical insurance program for the Unit employee and their eligible dependents. Unit employees hired on or after March 11, 2010 are not eligible for this benefit.

3. Unit members with ten (10) years of continuous employment with the City who concurrently retire from the City and the CalPERS system who qualify as an annuitant under PEMHCA may elect

COVERAGE LEVEL

TOTAL CITY CONTRIBUTION
EFFECTIVE JULY 1, 2023

EFFECTIVE
JANUARY 1, 2024

EFFECTIVE
JANUARY 1, 2025
Employee Only: $750 $775 $800
Employee Plus One Dependent: $1,500 $1,550 $1,600
Employee plus Two or more
Dependents:
$1,950 $2,025 $2,100
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10 to receive the “Medical Bridge.” Under the “Medical Bridge,” the City will contribute the difference between the PEMHCA minimum and the cost of single party coverage for the retired unit member only for the lowest cost medical and dental insurance plans as provided by the City to its then existing Unit members untilthe member reaches the age of Medicare eligibility at which time the benefit will cease and unit members will only receive the PEMHCA minimum contribution. Unit members who receive the medical bridge can select higher cost plans offered by the City to itsthen existing members and/or coverage for dependents, however, the additional cost for the plan or additional dependents shall be paid for by the Unit member and not by the City.

Article 17. DENTAL INSURANCE
The City agrees to pay the full monthly premium for dental insurance under the City’s dental plan or its equivalent for each Unit employee and all eligible dependents.

Article 18. VISION CARE
The City shall reimburse Unit employees an amount up to three hundred dollars ($300) per year for the purchase of frames and lenses or contact lenses for the Unit employee or their eligible dependents.

Article 19. LIFE INSURANCE
The City shall contribute the monthly premium for a life insurance policy in the amount of twenty five thousand dollars ($25,000) for all Unit employees.

Article 20. VACATION
A. The vacation accrual for employees in the unit shall be as follows:

YEARS/MONTHS OF SERVICE ANNUAL
ACCRUAL RATE – HOURS
0 – 5 (0-59 months) 80
6 – 7 (60-83 months) 120
8 – 10 (84-119 months) 140
11–14 (120-167 months) 160
15+ (168 months+) 200
B. Effective December 1, 2023, the maximum vacation accrual leave balance shall be 1000 hours. In November of each calendar year, all vacation hours over 800 will be paid off at the Unit employee’s current hourly rate.

Article 21. SICK LEAVE
A. ACCRUAL
Sick leave shall accrue on an hourly basis at the rate of eight (8) hours per calendar month of service.

B. BUY BACK
In December of each calendar year, each affected unit employee may elect to be paid cash at his/her current hourly rate for each sick leave day accumulated during the following calendar year in excess Redlands Regular Meeting of 06-20-2023 931 of 1523
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11 of six (6) sick leave days to be paid in November of the following year. A total of one (1) year’s accumulation of ninety-sick (96) hours must be on the books prior to any compensation being paid.

This election is irrevocable and may not be changed once the election is made. In lieu of this buy back, Unit employees may choose to accumulate all sick leave days, from calendar year to calendar year, to an unlimited amount.

C. SICK LEAVE USE UPON RETIREMENT

1. Unit employees taking service retirement under the PERS retirement plan may elect to have all sick leave accrued at the time of retirement converted to cash value at their final rate of pay and deposited in the Post Employment Health Plan (PEHP) where it can be used for applicable medical insurance premiums for the Unit employee and their eligible dependents. In the event that the employee dies prior to the exhaustion of the cash value of said benefits, the remaining cash value may be applied toward the premiums of covered dependents until exhausted, subject to the conditions and limitations of the PEHP.

YEARS OF SERVICE PERCENT
10 – 15 25 %
16 – 20 35 %
21+ 50 %
Unit employees electing this option shall be responsible for any and all future health premiums, i.e.

Unit employees shall exercise this option in lieu of the Sick Leave Use Upon Retirement option as described in Article 19.C.1.

Article 22. BEREAVEMENT LEAVE
In the event of a death in the immediate family, a Unit employee shall be compensated with four (4) days paid leave. In addition, Unit employees may be allowed to use accrued sick leave with full pay not to exceed three (3) days. Immediate family shall be defined as the following relatives to either the Unit employee or spouse or registered domestic partner: spouse, registered domestic partner, significant other of the employee (provided the employee shows proof of cohabitation), child (including foster child Redlands Regular Meeting of 06-20-2023 932 of 1523
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12 or ward of the court), parent, grandparent, brother, sister, niece, nephew, step-parent, step-children, and grandchildren. The definition of immediate family shall also include the aunt and uncle of the Unit employee only.

Article 23. EXECUTIVE LEAVE
Unit employees shall receive Executive Leave in the amount of one hundred twenty hours (120) per year.

On January 1 of each calendar year, each full-time Unit employee shall be credited with one hundred twenty (120) hours of executive leave. Unit employees hired between July 1 and October 31 of any calendar year shall be credited with sixty (60) hours of executive leave for that year, and Unit employees hired between November 1 and December 31 will not be credited with executive leave for that year. All accumulated executive leave hours not taken by December 31st of each calendar year will be forfeited.

Article 24. LEAVE OF ABSENCE WITHOUT PAY
If a Unit employee takes more than five (5) accumulated days of leave without pay in a calendar year, commencing at the beginning of the sixth day of leave without pay and any day of leave without pay thereafter during the calendar year; sick leave and vacation accruals shall be adjusted proportionately to eliminate benefit accruals for any day a Unit employee is on leave without pay status.

Article 25. MILITARY LEAVE
Military leave shall be granted in accordance with applicable State and Federal law. All Unit employees entitled to military leave shall give their department head an opportunity, within the limits of military regulations, to determine when such leave shall be taken. Copies of the Unit employee’s official military orders may be requested.

Article 26. HOLIDAYS
Those holidays which shall be honored for Unit employees include:

New Year’s Day January 1
Martin Luther King Day Third Monday in January
President’s Day Third Monday in February
Cesar Chavez March 31
Memorial Day Last Monday in May
Juneteenth June 19
Independence Day July 4
Labor Day First Monday in September
Columbus Day Second Monday in October
Veteran’s Day November 11
Thanksgiving Day Third Thursday in November
Friday after Thanksgiving Day Third Friday in November
Christmas Eve December 24
Christmas Day December 25
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13 When a holiday falls on a Saturday, Friday shall be designated as the holiday. When the holiday falls on a Sunday, Monday shall be designated as the holiday.

Banked holidays may be carried over from year to year. If a holiday falls on a Unit employee’s regular day off, the employee shall bank the holiday at their regularly scheduled hours to be used at a later date or will be entitled to take another day off during the pay period with mutual consent of the Unit employee and department head.

Unit employees are entitled to receive twenty hours of floating holidays annually. Floating holidays shall not carry over from one calendar year to the next. Floating holidays accrued but not taken by December 31 of each calendar year shall be paid off in January of the year following the year in which the holidays were accrued.

Article 27. TUITION REIMBURSEMENT
Each Unit employee shall be entitled to tuition reimbursement for courses, books and other learning aids while attending an accredited school of higher learning. The course must be career related, pre-approved by the Unit employee’s department head and the Unit employee must earn a passing grade to receive reimbursement.

Employees shall be reimbursed up to the dollar amount charged for the same number of units per term by the University of California, Riverside. An employee shall not receive reimbursement in excess of Five Thousand dollars ($5,000) in any one fiscal year. The difference between the City’s maximum obligation during any fiscal year and the amount of any actual reimbursement received by the employee during that fiscal year shall not be carried over or be available to use by the employee in any subsequent fiscal year.

Upon the approval of the department head, a Unit employee may use up to five hundred dollars ($500) per year of their Tuition Reimbursement for attendance at a seminar or conference for the purpose of professional development.

Article 28. STATE DISABILITY INSURANCE (S.D.I.)
The City agrees to allow members of Unit to participate in State Disability Insurance (S.D.I.) if they choose to do so at the Unit employee’s expense.

Article 29. PERSONNEL FILE
No material, which can reasonably be construed, interpreted, or acknowledged to be derogatory, shall be placed in a Unit employee’s personnel file unless the Unit employee has been allowed to read such material and respond to it, in writing. The written response will also be placed in the personnel file.

Article 30. EMPLOYEES ORGANIZATION RIGHTS
Time Off for Association Reps: The Association may designate up to seven (7) representatives to attend Redlands Regular Meeting of 06-20-2023 934 of 1523
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14 Association meetings on City time, including new employee orientations, provided that no designated Unit employee shall be released for more than four (4) hours per month. The time must be scheduled in advance and the supervisor must be notified.

New Employees: The City agrees to furnish each new employee in the bargaining unit with a copy of the MOU at the commencement of his/her employment.

Contract Negotiations: The negotiating team for the Association, to be comprised of no more than five(5) employees, shall be permitted to attend negotiating sessions during work hours with pay. There shall be no compensation for meetings held outside scheduled work hours of members of the bargaining team.

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15 In accordance with SB 866, Gov’t Code §1157.12, the City shall rely on a certification from the Association Representatives requesting a deduction or reduction that they have and will maintain an authorization, signed by the individual from whose salary or wages the deduction or reduction is to be made. An Association that certifies that it has and will maintain individual employee authorizations shall not be required to provide a copy of an individual authorization to the City unless a dispute arises about the existence or terms of the authorization. The employee organization shall indemnify the City for any claims made by the employee for deductions made in reliance on that certification.

Article 31. DIRECT DEPOSIT
Direct deposit of employee paychecks shall be available to Unit employees.

Article 32. FAIR LABOR STANDARDS ACT
Unit employees shall be classified as “exempt” from the overtime provisions of the Fair Labor Standards Act (FLSA).

Article 33. PREVAILING BENEFITS
All benefits, privileges and working conditions enjoyed by Unit employees at the present time shall remain in full force, unchanged and unaffected in any manner, during the term of this MOU unless changed by mutual consent.

Article 34. SAVINGS CLAUSE
If any provision of this MOU, or the application of such provision, should be rendered or declared invalid by any court action or by reason of any existing or subsequently enacted legislation, the remaining parts or portions of this MOU shall remain in full force and effect.

Article 35. BILINGUAL PAY
Unit employees shall be eligible for bilingual pay in accordance with the City’s Bilingual Pay Program and upon approval by the Department Head and Human Resources/Risk Management Director. Authorized employees shall receive additional compensation in the amount of one hundred dollars ($100) per month.

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16 Article 36. DISCIPLINARY PROCEDURE
A. The Investigatory Interview Process
Prior to any investigatory interview or consultation between a Unit employee and the Department Head or City Manager, that could reasonably be construed to result in disciplinary action against the employee, the employee shall be given notice of the interview or consultation as soon as reasonably practical, and shall be advised of his or her right to representation under this section; and upon request shall be afforded an opportunity to contact and consult privately with a representative of the Association. If requested, the employee may have an Association representative present during any such investigatory interview or consultation, and, to the extent practicable, such interviews or consultations shall be conducted during an employee’s working hours. Only those persons reasonably necessary to the conduct of the interview shall be present.

1. Notice of Proposed Action
Whenever an employee is to be discharged, suspended (for more than five (5) working days) demoted (non-probationary), or reduced in step, for disciplinary purposes, written notice of at least five(5)1 days of the proposed disciplinary action shall be given before such action is to be taken and must include:
a. Notice of proposed action;
b. Reasons for proposed action;
c. A copy of charges stating specific incidents or specific courses of conduct, e.g. as evidenced by work performance evaluations, and a copy of the written materials upon which the decision to take proposed disciplinary action is based; and
d. A notice to the employee of the right to respond in writing or orally within the five (5) day period.

In the case of a suspension of five (5) working days or less, the foregoing procedures shall be afforded the employee either before or during the suspension, or within a reasonable time thereafter. 1 Unless specifically noted to be "working days," any reference to days is calendar days.

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17 2. Limitations and Exceptions
a. Oral notice is insufficient as full notice to an employee and may be given only as the initial notice in extraordinary circumstances which call for immediate action. b. Prior written notice is required in each case, unless provided otherwise herein, regardless of seriousness unless extraordinary circumstances are involved. c. Employees may be suspended without prior written notice in extraordinary circumstances when it is essential to avert harm to the public, other employees, or to avert serious disruption of governmental business. The appointing authority may schedule an employee for vacation or holiday leave as the circumstances may warrant. Extraordinary circumstances include but are not limited to situations involving misappropriation of public funds or property; working while under the influence of alcohol or intoxicating drugs; open insubordination; commission of a crime involving moral turpitude punishable by imprisonment for six (6) months or more; and disruption of City business through willful misconduct (altercations, etc.) d. Oral notice is insufficient as full notice for proposed disciplinary action. In extraordinary circumstances when immediate suspension, demotion, removal, or reduction in step is warranted, initial notice may be given orally. The employee should be told when the initial action is taken what the reasons for the actions are and, in addition, the employee will have an opportunity to respond in writing and/or orally to those charges. The written charges in the case of an immediate disciplinary action must be prepared as soon as possible and normally within a day or two (2) of the initial oral notice.

4. City Manager Level Appeal
a. Any permanent employee shall have the right to appeal any termination, suspension, reduction in salary, or non-probationary demotion. The appeal process shall not be applicable to those positions which may be deemed exempt or to probationary employees. The appeal process shall not be applicable to verbal and written reprimands, probationary demotions, performance evaluations and denial of performance increases. An employee desiring to appeal the Department Head’s decision shall have ten (10) days after receipt of the response Redlands Regular Meeting of 06-20-2023 938 of 1523
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18 to file an appeal. The employee’s request for appeal must be addressed to the City Manager and received in the City Manager’s office so that same is date stamped by the City Manager’s office within the ten (10) day period.
b. If, within the 10-day appeal period, the employee involved does not file said appeal, unless good cause for the failure is shown, the action of the Department Head shall be considered conclusive and shall take effect as prescribed. If within the ten (10) day appeal period, the employee involved files such notice of appeal by giving written notice of appeal to the City Manager, an appeal meeting shall be scheduled.
c. The meeting with the City Manager shall be conducted in the same manner as the Response to Proposed Discipline set forth in paragraph 2(C) above. d. The City Manager will evaluate the discipline in light of the employee’s response, if any. Within ten (10) days of the employee’s response a decision will be transmitted in writing to the employee. Service of the decision will be in person or by mail.

i. The California State Mediation and Conciliation Service shall be requested to submit a list of seven (7) persons qualified to act as hearing officers to the City and the employee.

Within ten (10) days following receipt of the list of hearing officers, the parties shall confer to select the hearing officer. The parties shall alternately strike one (1) name from the list of hearing officers (the right to strike the first name to be determined by lot) until one (1) name remains, and that person shall be the hearing officer. ii. Where practicable, the date for a hearing shall not be less than twenty (20) days, nor more than sixty (60) days, from the date of the filing of the appeal with the City Manager. The parties may stipulate to a longer or shorter period of time in which to hear the appeal. All interested parties shall be notified in writing of the date, time, and place of hearing. iii. All hearings shall be private provided, however, that the hearing officer shall, at the request of the employee, open the hearing to the public. iv. Subpoenas and subpoenas duces tecum pertaining to a hearing shall be issued at the request of either party, not less than seven (7) days, prior to the commencement of such hearing. After the commencement of such hearing, subpoenas shall be issued only at the discretion of the hearing officer.
v. The hearing need not be conducted in accordance with technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which reasonable persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rules which might make improper admission of such evidence over objection in civil actions. Hearsay evidence may Redlands Regular Meeting of 06-20-2023 939 of 1523
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19 be used for the purpose of supplementing or explaining any direct evidence but shall not be sufficient in itself to support a finding unless it would be admissible over objection in civil actions. The rules of privilege shall be effective to the same extent that they are now or hereafter may be recognized in civil actions, and irrelevant and unduly repetitious evidence shall be excluded. The hearing officer shall not be bound by technical rules of evidence. The hearing officer shall rule on the admission or exclusion of evidence. vi. Each party shall have these rights: To be represented by legal counsel or other person of his/her choice; to call and examine witnesses; to introduce evidence; to cross-examine opposing witnesses on any matter relevant to the issues even though that matter was not covered in the direct examination; to impeach any witness regardless of which party first called him/her to testify; and to rebut the evidence against him/her. If the employee does not testify in his/her own behalf, he/she may be called and examined as if under crossexamination. Oral evidence shall be taken only on oath or affirmation. A court reporter will be engaged to record the hearing, unless the parties (City, hearing officer, employee/employee representative) mutually agree that same is not necessary. vii. The hearing shall proceed in the following order, unless the hearing officer, for special reason, otherwise directs:

1. The party imposing discipline shall be permitted to make an opening statement;

2. The appealing party shall then be permitted to make an opening statement;

3. The party imposing disciplinary action shall produce the evidence on his/her part; the City bears the burden of proof and burden of producing evidence;

Redlands City CouncilJune 20, 2023

Redlands City Council
June 20, 2023