Redlands City Council
June 20, 2023

CITY OF REDLANDS

CITY COUNCIL

A G E N D A
JUNE 20, 2023

EDDIE TEJEDA
Mayor
PAUL T. BARICH
Mayor Pro Tempore

DENISE DAVIS
Council Member
JENNA

GUZMAN-LOWERY
Council Member

MARIO SAUCEDO
Council Member
***

JEANNE DONALDSON
City Clerk
CHARLES M. DUGGAN JR.

City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
Recycled Paper
Redlands Regular Meeting of 06-20-2023 1 of 1523

A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:

TUESDAY, JUNE 20, 2023
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us, click on Join a Meeting
Enter the Meeting ID 824 4618 0187, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 824 4618 0187
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.

After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):

Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
Recycled Paper
Redlands Regular Meeting of 06-20-2023 2 of 1523
5:00 P.M.

A. Call City Council Meeting to Order.

B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
C. Recess City Council Meeting to a Closed Session

1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Abich Garcia)
One Case:
a. Davis v. City of Redlands, et al., San Bernardino Superior Court, Case No. CIVSB2132368

2. Performance Evaluations of Public Employees – Government Code §54957(b)(1) Position: City Attorney and City Manager
a.

Conference with labor negotiator - Government Code §54957.6 (Assistant City Manager McConnell)
b.

Agency Negotiators: Mayor Tejeda and Mayor Pro Tem Barich Unrepresented
Employees
City Attorney and City Manager

3. Conference with labor negotiator - Government Code §54957.6 (Assistant City Manager McConnell)
Agency Negotiator: Laura Kalty, Liebert Cassidy Whitmore; Janice McConnell; Tommi Ng, Danielle Garcia
Employee
Organizations:

Redlands Association of Department Directors
Redlands Association of Management Employees
Redlands Association of Mid-Management Employees
Redlands Association of Safety Management Employees
Redlands Association of Fire Management Employees
Redlands Police Officers Association
Redlands Professional Firefighters Association
Redlands Civilian Safety Employees
Teamsters Local 1932 Redlands Chapter
Recycled Paper
Redlands Regular Meeting of 06-20-2023 3 of 1523
6:00
D. Reconvene City Council Meeting
E. Invocation by Mayor Pro Tem Barich- Pledge of Allegiance (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) H. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve the special meeting minutes of June 5, 2023, and the regular meeting minutes of June 6, 2023 (City Clerk Donaldson)

2. Approve recommendation for appointment to the Human Relations Commission (Mayor Tejeda and Council Member Saucedo)

3. Approve recommendation for an appointment to the Airport Advisory Board (Mayor Tejeda and Councilmember Guzman-Lowery)

4. Adopt Resolution No. 8475 approving the destruction of certain public records in the City Clerk's Office (City Clerk Donaldson)

5. Disclosure of Settlement Agreement and Release of All Claims Candace Sheri Jean Davis; San Bernardino County Superior Court Case No. CIVSB2132368 (City Attorney Garcia)

6. Authorize Mayor Tejeda to sign a letter on behalf of the City of Redlands in support of AB 1657 enacting the Affordable Housing Bond Act of 2024 (Assistant City Manager McConnell)

7. Adopt Resolution No. 8487 approving Agreement 3CA06326 with the Department of Forestry and Fire Protection (Cal Fire) for wildland protection during fiscal year 2023-2024 for an amount not to exceed $244,353.46 (Fire Chief Sessler)

8. Adopt Resolution No. 8481 authorizing the transfer of unclaimed checks and deposits from their respective funds to the General Fund pursuant to California Government Code Section 50053 (Management Services/Finance Director Garcia)

9. Approve an Agreement with San Bernardino County for the Collection of Special District Recycled Paper
Redlands Regular Meeting of 06-20-2023 4 of 1523

9. Approve an Agreement with San Bernardino County for the Collection of Special District Assessments (Management Services/Finance Director Garcia)

10. Approve the single-source purchase of DIMS Linear Systems software in the amount of $43,997.14 (Police Chief Tolber)

11. Approve an agreement between the City of Redlands and the University of Redlands for event services for the Redlands Emergency Services Academy, and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Police Chief Tolber)

12. Adopt Resolution No. 8488 for a new connection to the City of Redlands water distribution system and sewer collection system at 2160 Nice Avenue (APN: 0298-231-06-0000) in the unincorporated community of Mentone, adopt Resolution No. 8489 relating to Pre-Annexation Agreement No. 23-07 and determine that approval of the Resolutions is exempt from environmental review pursuant to Sections 15303 and 15319 of the California Environment Quality Act (CEQA) guidelines (Development Services Director Desatnik)

13. Approve the Second Amendment to the sole source Professional Services Agreement with Keyser Marston Associates, Inc., to extend the term end date from June 30, 2023, to June 30, 2024 with an option to extend one additional year, increase the total contract amount of $50,400 by an additional $50,000 for a total aggregate amount not-to-exceed $100,400, and approve an additional appropriation of $50,000, allowing for the continued performance of professional services associated with the implementation of the Inclusionary Housing Program (Development Services Director Desatnik)

14. Record Partial Notice of Non-Renewal of a Land Conservation Agreement relating to parcels owned by Canyon Ranch Development, LLC (herein “Canyon Ranch”) located on San Timoteo Canyon Road (Development Services Director Desatnik)

15. Adopt Resolution No. 8482 for new connections to the City of Redlands water distribution and sewer collection systems for four vacant 0.20 acre parcels located at 1243 Ansley Lane, 1239 Ansley Lane, 1215 Ansley Lane, and 2143 Nice Avenue and identified as county of San Bernardino Assessor’s Parcel Numbers 0298-391-10-0000, 0298-391-09-0000, 0298-391-03-0000, and 0298-391-01-0000 in the unincorporated community of Mentone within San Bernardino County, adopt Resolution No. 8483 relating to Pre-Annexation Agreement No. 23-03 and determine that approval of the Resolutions is exempt from environmental review pursuant to Sections 15303 and 15319 of the California Environment Quality Act (CEQA) guidelines (Development Services Director Desatnik)

16. Approve the First Amendment to the Professional Services Agreement with Watearth, Inc. for the Redlands Country Club Drainage Study, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

17. Approve a sole source purchase and agreement with LCPtracker, Inc. to furnish labor compliance review software and related services (Municipal and Utilities and Engineering Director Harris)

18. Approve the Non-Professional Services Agreement with Quantum Analytical Services, Inc. for air quality sampling and analysis service for an amount not-to-exceed $102,500 and determine that this action is exempt from environmental review pursuant to section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
Recycled Paper
Redlands Regular Meeting of 06-20-2023 5 of 1523

19. Approve the First Amendment to the Professional Services Agreement with Carollo Engineers, Inc. for the Recycled Water Reservoir Engineering Project to extend the term by six (6) months and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

20. Reject all bids received for the Mission Zanja Channel Improvements Project, Project No. 405003, and direct staff to solicit new bids for the Project (Municipal Utilities and Engineering Director Harris)

21. Approve a request for in-kind support in the amount of $37,686 related to the Redlands Fourth of July Celebration event on July 4, 2023 at Sylvan Park and Moore Middle School, authorize street closures as necessary for the event; authorize the sale and consumption of alcoholic beverages at each location; and determine that the event is categorically exempt from environmental review pursuant to Section 15301 of the CEQA guidelines (Facilities and Community Services Assistant Director Crocker)

22. Approve the agreement with Pet Land Inc. DBA Highland Village Pet Hospital to provide veterinary services and medical supplies to the Redlands Animal Services Division for a five-year term for an amount not to exceed $1,243,267 and approve an additional appropriation in the amount of $125,224 (Facilities and Community Services Assistant Director Crocker)

23. Adopt ORDINANCE No. 2922 (Second Reading), AN ORDINANCE OF THE CITY OF REDLANDS ADDING CHAPTER 12.45 AND AMENDING CHAPTER 12.44 TO THE REDLANDS MUNICIPAL CODE TO ESTABLISH REGULATIONS GOVERNING SIDEWALK VENDING (Facilities and Community Services Assistant Director Crocker)

24. Authorize issuance of proclamation declaring June 19, 2023, as Juneteenth (Mayor Tejeda and Councilmember Davis)
I. Communications

1. Discussion and possible action relating to the appointment to fill the City Treasurer vacancy (Mayor Tejeda)

2. Discussion and possible action relating to the cancellation of the August 1 and August 15, 2023, regular meetings of the City Council (Mayor Tejeda)
J. Public Hearings

1. ORDINANCE NO. 2959 - ORDINANCE OF THE CITY OF REDLANDS AMENDING TITLE 18 (ZONING REGULATIONS) OF THE REDLANDS MUNICIPAL CODE BY ADDING CHAPTER

18.230 FOR AN INCLUSIONARY HOUSING PROGRAM FOR THE CITY OF REDLANDS. (Mayor to declare meeting open as a public hearing)
Consideration of a determination of exemption pursuant to Sections 15061(b)(3) of the California Environmental Quality Act Guidelines.
a.

Public Hearing to consider Ordinance No. 2959 for Ordinance Text Amendment No. 367 to amend Title 18 (Zoning Regulations) of the Redlands Municipal Code by adding Chapter

18.230 for an Inclusionary Housing Program.
b.
(Development Services Director Desatnik)

2. Public Hearing to consider Resolution Nos. 8484 and 8485 Recycled Paper
Redlands Regular Meeting of 06-20-2023 6 of 1523

2. Public Hearing to consider Resolution Nos. 8484 and 8485 (Mayor to declare meeting open as a public hearing)
Resolution 8484 - Calling a special election on the question of levying special taxes within the territory to be annexed to Community Facilities District No. 2004-1; and a.

Resolution No. 8485 - Declaring results of special election of Annexation No. 25 to Community Facilities District No. 2004-1
b.
(Development Services Director Desatnik)

3. Public Hearing to consider Resolution No. 8437 and Resolution No. 8438 (Mayor to declare meeting open as a public hearing)
Resolution No. 8437- Confirming a diagram and assessment for the 2023-2024 Fiscal Year in connection with Landscape Maintenance District No. 1 a.

Resolution No. 8438 - Confirming a diagram and assessment for the 2023-2024 Fiscal Year in connection with Street Lighting District No. 1
b.
(Facilities and Community Services Assistant Director Crocker) K. New Business

1. Consideration of Memorandums of Understanding negotiated by City staff between the City of Redlands and the Redlands Association of Department Directors, the Redlands Association of Management Employees, the Redlands Association of Mid-Management Employees, and the Redlands Association of Safety Management Employees (Assistant City Manager McConnell)

2. Consideration of the Fire Department's continued membership in the CONFIRE Joint Use Authority for Fiscal Year 2023-2024 and pay associated annual fees in an amount not to exceed $864,568 (Fire Chief Sessler)

3. Consideration of a Request by the University of Redlands for the City of Redlands to serve as Fiscal Agent for University Grant Funds of $8,000,000 Appropriated by the State of California - General Fund pursuant to AB 179 (The Budget Act of 2022) for the University Village Project; Authorization to Submit Request to the California Department of Housing and Community Development (HCD) for Transfer of Grant Funds to the City of Redlands and Approve An Additional Appropriation to the Governmental Grant Funds Account; and Approval of the Fund Transfer Agreement with the University of Redlands (Management Services/Finance Director Garcia)

4. Consideration of the Public Works Contract with F.M. Thomas Air Conditioning, Inc. for an amount not-to-exceed $193,050 for the A.K. Smiley Public Library Boiler Replacement Project, and determine that the project is exempt from environmental review pursuant to Section 15302(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Assistant Director Crocker)

5. Consideration of a Public Works Construction Contract with CEM Construction Corporation for the 2022 CIP Sewer Pipeline Replacement Project  for an amount not-to-exceed $3,314,268; and determination that the Project is exempt from environmental review pursuant to Section 15302 of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

6. Consideration of Fiscal Year 23/24 Municipal Utilities and Engineering Department Annual Recycled Paper
Redlands Regular Meeting of 06-20-2023 7 of 1523

6. Consideration of Fiscal Year 23/24 Municipal Utilities and Engineering Department Annual Purchase Orders and Agreements for a total encumbered amount not-to-exceed $5,305,000 (Municipal Utilities and Engineering Director Harris)
L. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)
M. Adjournment
The next regular meeting of the City Council will be held on Wednesday, July 5, 2023.

If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.

Recycled Paper
Redlands Regular Meeting of 06-20-2023 8 of 1523
City Council Meeting H. 1.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the special meeting minutes of June 5, 2023, and the regular meeting minutes of June 6, 2023 (City Clerk Donaldson) MOTION:

I move to approve the special meeting minutes of June 5, 2023, and the regular meeting minutes of June 6, 2023.

Attachments
Special Meeting Minutes of June 5, 2023
Regular Meeting Minutes of June 6, 2023
Redlands Regular Meeting of 06-20-2023 9 of 1523

MINUTES
Special meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on June 5, 2023 at 5:30 P.M.

Present:  Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mario Saucedo, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Danielle Garcia, Management Services/Finance Director; Tommi Ng, Assistant Human Resources Director; James Garland, Assistant Finance Director

Mayor Tejeda called the special meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any subject within the jurisdiction of the City Council, including closed session.

PUBLIC COMMENT
None forthcoming
CLOSED SESSION
Conference with labor negotiator - Government Code §54957.6 (Assistant City Manager McConnell)
Agency Negotiator: Laura Kalty, Liebert Cassidy Whitmore; Janice McConnell; Tommi Ng, Danielle Garcia
Employee
Organizations:

Redlands Association of Department Directors
Redlands Association of Management Employees
Redlands Association of Mid-Management Employees
Redlands Association of Safety Management Employees
Redlands Association of Fire Management Employees
Redlands Police Officers Association
Redlands Professional Firefighters Association
Redlands Civilian Safety Employees
Teamsters Local 1932 Redlands Chapter
RECONVENE CITY COUNCIL MEETING
Special CC_June 5, 2023

Redlands Regular Meeting of 06-20-2023 10 of 1523
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 7:39 P.M.

CLOSED SESSION REPORT
City Attorney Garcia announced that no reportable action was taken during the closed session.

ADJOURNMENT
There being no further action required, the meeting adjourned at 7:40 P.M.

Special CC_June 5, 2023

Redlands Regular Meeting of 06-20-2023 11 of 1523

MINUTES
Regular meetings of the City Council and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on June 6, 2023 at 5:00 P.M.

Present:  Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mario Saucedo, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Interim Police Chief

Mayor Tejeda called the meeting to order. Council Member Davis announced that due to illness, she would attend tonight's City Council meeting via teleconference under AB 2449 "Just Cause". This is the second of the two allowable Just Cause exceptions under AB 2449.

Council Member Davis also announced that due to property ownership within 500 feet of the Grove School, she recused herself from Closed Session Item C-2 related to property negotiations with the Grove School.

The Mayor offered the public an opportunity to provide comment on any item on the agenda for the closed session and public comments could be presented in-person, via Zoom, via cell phone or landline.

PUBLIC COMMENT
Grove School - Andrew Christopherson, Head of Grove School and Trevor Norton described the partnership the school has built with the City over the last several years. Their desire was to continue to be good caretakers and develop a shared vision for the property. They asked the Council for clarity related to the maintenance and care of the property. Areas to be considered in the review included increased traffic and development, higher security needs and the lack of a defined boundary between Heritage Park and the school. It was unclear where Heritage Park began, and Grove School ended.

City Organizational Structure - Steve Rogers voiced concerns about the City's organizational structure and, particularly, the engineering functions. He referenced his communication with the State Board of Registration for Professional Engineers, Land Surveyors and Geologists.

CLOSED SESSION
Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) CC_SA_June 6, 2023

Redlands Regular Meeting of 06-20-2023 12 of 1523
Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Abich Garcia)
Three Cases:

1. Nelson v. City of Redlands, San Bernardino Superior Court, Case No. CIVSB2104053 Falconieri, et al. v. City of Redlands, San Bernardino Superior Court, Case No.

CIVSB2114106

2. City of Redlands v. Coyote Aviation, Inc., San Bernardino Superior Court, Case No.

LLTVA2200544

3. Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Boatman)
Property:  APN 0292-166-08-0000
Agency Negotiators: Charles M. Duggan, Jr.; Chris Boatman Negotiating Party: Andrew Christopherson, The Grove School Under Negotiation: Terms of payment and price of possible lease amendment or purchase of City property
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:15 P.M. with an invocation by Council Member Davis followed by the pledge of allegiance to the American flag.

CLOSED SESSION REPORT
City Attorney Garcia announced that no reportable action was taken during the closed session.

PRESENTATIONS
Redlands Pet Adoption
Animal Services Supervisor Jodi Kroeger and Kennel Attendant Megan Vines introduced "Cooper", a two-year-old male terrier mix, who is available for adoption, along with forty-five other dogs and thirteen cats at the Redlands Animal Shelter. Ms. Kroeger informed the Council there had been twenty-eight dogs and six cats adopted in May 2023.

Proclamation Friends of the Library 50th Anniversary
Mayor Pro Tem Barich presented a Proclamation recognizing the 50th Anniversary of the Friends of the Library to Rebecca McCurdy.

Proclamation Pride Month
CC_SA_June 6, 2023

Redlands Regular Meeting of 06-20-2023 13 of 1523
Proclamation Pride Month
Council Member Guzman-Lowery presented a Proclamation to Jina Imani declaring June as Pride Month in Redlands, while Council Member Davis highlighted the importance of issuing the proclamation in recognition of the LGBTQ+ community's contributions to the vitality and enrichment of the City.

PUBLIC COMMENT
Inclusionary Housing Plan - Bruce Laycook, Board Chair of Human Good Affordable Housing, voiced concerns about the Inclusionary Housing Plan scheduled to be considered by Council at the next meeting. After reading the document, he was skeptical it would have a positive effect on seniors and low-income residents. He questioned the "in lieu of fees" as a mitigation measure and reminded the Council of the need for affordable housing.

Touch-a-Truck - Dennis Bell wondered why the Touch a Truck event, hosted by the Rotarians, had not come to Council for approval of alcohol consumption and in-kind services.

City Engineering Functions - Steve Rogers stated the City was not structured properly and the engineering functions should be organized under public works. He referenced again his communication with the State Board of Registration for Professional Engineers, Land Surveyors and Geologists.

CONSENT CALENDAR
Minutes
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the regular meeting minutes of May 16, 2023.

Vote: 5 - 0 Passed
Traffic and Parking Commission Appointment
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously appointed, by roll call vote, Carl Davis to serve the remainder of a four-year term on the Traffic and Parking Commission ending December 21, 2025.

Vote: 5 - 0 Passed
Proclamation 50th Anniversary Friends of A.K. Smiley Public Library On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the issuance of a proclamation recognizing the 50th Anniversary of the Friends of A.K. Smiley Public Library.

Vote: 5 - 0 Passed
CC_SA_June 6, 2023

Redlands Regular Meeting of 06-20-2023 14 of 1523
Proclamation June 2023 Pride Month
As public comment, eighteen people recommended Council approve the proclamation as a step towards showing the community the City supports all residents and they urged the Council to do more and reconsider authorizing the pride flag to fly in June. Nine speakers were opposed to approving the proclamation and thanked the Council for maintaining the current flag policy which restricts the use of city-owned flag poles for the display of the U.S., State of California, City of Redlands and the POW/MIA flags. Council Members were in accord with the Proclamation.

On motion of Council Member Denise Davis, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously authorized, by roll call vote, the issuance of a proclamation recognizing June 2023 as Pride Month.

Vote: 5 - 0 Passed
Settlement Agreement Disclosure
City Attorney Garcia briefly reviewed the Settlement Agreement and General Release, reflecting the terms and conditions for settlement of litigation related to San Bernardino County Superior Court Case No. CIVSB 2114106. The matter was on the agenda to notify the public of the settlement negotiated by the City. As public comment, Dennis Bell wondered if the settlement of $1.7 million would be funded through the General Fund or through the City's insurance company.

On motion of Council Member Mario Saucedo, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, the public disclosure of details of an Agreement of Settlement and General Release between the City of Redlands and Laurel Falconieri and Leslie Martinez. Under the terms of the agreement, the City agrees to pay Ms.

Falconieri $1,150,000, and the City agrees to pay Ms. Martinez $500,000 to settle and dispose of disputes and controversies associated with a Complaint filed in the San Bernardino Superior Court entitled Laurel Falconieri and Leslie Martinez vs. City of Redlands, et al., Case No. CIVSB2114106.

Vote: 5 - 0 Passed
Agreement Annual Community Benchmark Survey
Assistant City Manager McConnell presented a three-year agreement with Policy Confluence, Inc. for the annual community benchmark survey. As public comment, Dennis Bell thought this expense to be a waste of taxpayer money and, because the survey had low participation, the results did not accurately reflect the residents' opinions.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, a three-year agreement with Policy Confluence, Inc. for the annual community benchmark survey for an amount not to exceed $68,566.

CC_SA_June 6, 2023

Redlands Regular Meeting of 06-20-2023 15 of 1523
Vote: 5 - 0 Passed
Professional Recruitment Services Agreement
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, a three-year agreement with Gallagher Benefit Services to provide recruitment services for executive and management position vacancies for the period of June 6, 2023, through June 30, 2026, with two optional one-year extensions for a total not to exceed amount of $100,000.

Vote: 5 - 0 Passed
Resolution Nos. 8479 and 8480 Special CFD Tax Levy
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, Resolution Nos. 8479 and 8480 establishing the special tax levy within the City of Redlands Community Facilities District No. 2003-1 (Redlands Business Center) and 2001-1 (Northwest Development Project).

Vote: 5 - 0 Passed
Payment Kiosk
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, a sole source purchase with DynaTouch Corporation for a through-the-wall, full service (credit/debit card, check and cash) payment kiosk not to exceed the amount of $61,000; and authorized staff to execute the Terms and Conditions agreement with DynaTouch Corporation.

Vote: 5 - 0 Passed
Intergovernmental Purchase Server Storage Enhancements
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, an intergovernmental purchase of Pure Storage Storage Area Network (SAN) hardware, for server storage enhancements from Presidio Networked Solutions Group, LLC, in the amount of $67,488.75.

Vote: 5 - 0 Passed
Amending San Bernardino Basin Groundwater Council Framework Agreement On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the First Amendment to the San Bernardino Basin Groundwater Council Framework Agreement and authorized the City Manager, or his designee, to execute the Amendment.

Vote: 5 - 0 Passed
CC_SA_June 6, 2023

Redlands Regular Meeting of 06-20-2023 16 of 1523
Resolution No. 8476 Road Repair Project List
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, Resolution No. 8476 to adopt the Senate Bill No. 1 Road Repair and Accountability Act (SB1) Project List, approving funding for the City's Pavement Management Program; and determined that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

Vote: 5 - 0 Passed
Rapid Flashing Beacon Signs & LED Crosswalk System Purchase On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the sole source procurement of two (2) Rectangular Rapid Flashing Beacon signs and one (1) In-Pavement LED Crosswalk System from NexTech Systems, Inc. for a total of $72,242.43.

Vote: 5 - 0 Passed
Water and Wastewater Treatment Supplies Bid Rejection
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously agreed, by roll call vote, to reject all bids received for Water and Wastewater Treatment Supplies and directed staff to solicit new bids. A comprehensive review and analysis identified incomplete bid responses and significant mathematical errors. These errors warrant the rejection of all bids.

Vote: 5 - 0 Passed
Hazardous Waste Removal Services Bid Rejection
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously agreed, by roll call vote, to reject all bids received for Hazardous Waste Removal services at water and wastewater facilities and directed staff to solicit new bids. A comprehensive review of proposals identified an administrative error in the bid solicitation.

Vote: 5 - 0 Passed
Resolution No. 8367 Traffic Regulations
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, Resolution No. 8367 establishing a midblock crosswalk on Wabash Avenue between Sylvan Boulevard and Montecito Lane adjacent to Crafton Elementary School; and determined that approval of the resolution is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act.

Vote: 5 - 0 Passed
CC_SA_June 6, 2023

Redlands Regular Meeting of 06-20-2023 17 of 1523
Vote: 5 - 0 Passed
Amending 2022 Citywide Sidewalk & ADA Ramp Replacement Agreement On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, the First Amendment to the Public Works Contract with Tryco General Engineering for the 2022 Citywide Sidewalk and ADA Ramp Replacement Project to extend the time for completion by thirty (30) calendar days.

Vote: 5 - 0 Passed
Grant Award Board of State and Community Corrections
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, to accept the grant award from the Board of State and Community Corrections; and approved an additional appropriation of $55,464.53 to the Police Department, to use to address officer wellness, mental health and provide peer support.

Vote: 5 - 0 Passed
Retail Theft Prevention Grant Program Application
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously approved, by roll call vote, Resolution No. 8478 authorizing the application to and participation in the Organized Retail Theft Prevention Grant program funded by the Board of State and Community Corrections, and if awarded, authorized the City Manager or his designee to execute any subsequent funding agreement.

Vote: 5 - 0 Passed
BMX Pump Track Design Services
Assistant City Manager Boatman discussed the Parks and Recreation Advisory Commission's unanimous recommendation to the City Council to direct staff to issue a request for proposal for the design of a BMX pump track and appropriate the necessary funding to pay for the design from the Palmetto Grove Undesignated Parks funds. As public comment, Steve Rogers supported the overall goal of adding a pump track but had concerns about the proposed location and about who would be overseeing the project.

On motion of Council Member Mario Saucedo, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously directed staff, by roll call vote, to issue a request for proposals for professional services to design a BMX pump track.

Vote: 5 - 0 Passed
In-Kind Support 2023 Summer Music Festival
CC_SA_June 6, 2023

Redlands Regular Meeting of 06-20-2023 18 of 1523
On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by roll call vote, that approval of the 2023 Summer Music Festival event is categorically exempt from environmental review pursuant to Section 15301 of the state's guidelines implementing the California Environmental Quality Act; and approved a request for in-kind support in the amount of $30,000 related to the 2023 Summer Music Festival event hosted by the Redlands Bowl Performing Arts.

Vote: 5 - 0 Passed
Solid Waste Rate Structure and Feasibility Study Review Assistant City Manager Boatman introduced a three-party agreement with R3 Consulting Group, Inc. and Colantuono, Highsmith & Whatley, PC for the review of the current solid waste rate structure and feasibility study. As public comment, Steve Rogers stated this item should not have been placed on the Consent Calendar, and he reiterated his concerns about the engineering functions within the City. He thought this should fall under the purview of licensed engineers and not under Mr. Boatman and Facilities and Community Services.

On motion of Council Member Mario Saucedo, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, a three-party agreement with R3 Consulting Group, Inc. and Colantuono, Highsmith & Whatley, PC for the review of the current solid waste rate structure and feasibility study for an amount not-to-exceed $89,375.

Vote: 5 - 0 Passed
Toyota of Redlands Lease Agreements
Mayor Pro Tem Barich recused himself from this item due to his source of income relationship with Toyota of Redlands.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously authorized, by roll call vote, the City Manager or his designee to negotiate sole source lease agreements with Toyota of Redlands for three vehicles at a cost not to exceed $85,000 and to execute the lease agreements together with any other associated documents with Toyota of Redlands.

Vote: 4 - 0 Passed
Other:  Mayor Pro Tempore Paul Barich (RECUSE)
Resolution No. 8466 Salary Schedule
Assistant City Manager McConnell provided information regarding Resolution No. 8466 establishing a Salary Schedule and Compensation Plan for City Employees and Rescinding Resolution No. 8406. As public comment, Steve Rogers expressed concerns about some of the position changes, complained the City was top heavy and questioned why Redlands needed two Assistant City Managers.

CC_SA_June 6, 2023

Redlands Regular Meeting of 06-20-2023 19 of 1523
On motion of Council Member Mario Saucedo, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, Resolution No. 8466 establishing a Salary Schedule and Compensation Plan for City Employees and Rescinding Resolution No. 8406.

Vote: 5 - 0 Passed

COMMUNICATIONS
Redlands Police Community Foundation Annual Report
Interim Police Chief Tolber introduced Redlands Police Community Foundation (RPCF) past President, Stan Weisser, current President Judy Cannon and Treasurer Kathy Johnson, who presented the 2022 Annual Report. Each member highlighted a different aspect of the Foundation's work. Since its inception, the Foundation has given back directly to the RPD and the Redlands community, totaling $495,653. Some RPD programs supported include, Citizen Volunteer Unit, K9 Unit, Police Reserves, Community Youth Programs, such as Back 2 School Jam, Cops N Kids Program, Blue Christmas, Mobile Bood Library, Community Bike Fund, Heroes & Helpers, RESA Academy, Street Smart Self-Defense Program and Community Outreach and Safety Programs. The members thanked all the Foundation donors and spoke of their deep gratitude towards the generous community support.

NEW BUSINESS
Citywide Annual Purchase Orders
Assistant City Manager McConnell presented Citywide Annual Purchase Orders for Fiscal Year 2023-2024 for the purchase of miscellaneous tools, equipment, and supplies that have been budgeted by each department. By leveraging purchasing power and economies of scale, the City is expecting to receive roughly $114,500 savings in the upcoming year.

On motion of Council Member Mario Saucedo, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, Annual Purchase Orders with Lowe’s, Fastenal, Home Depot, and Office Depot, to provide miscellaneous tools, equipment, and supplies for FY 2023-2024 on a need-by-need basis for “not-to-exceed” total annual amounts as listed: Lowe's - $200,000; Home Depot - $350,000; Office Depot - $280,000; Fastenal - $250,000.

Vote: 5 - 0 Passed
Resolution Nos. 8435 and 8436 SLD and LMD Assessments
Assistant City Manager Boatman provided a report on the procedures to implement assessments for Street Lighting District No. 1 and Landscape Maintenance District No. 1 and introduced Resolution Nos. 8435 and 8436 for the Annual Engineer's Reports Preliminary Approval, and Declaration of Intention to Levy Fiscal Year 2023/24 Assessments. As public comment, Steve Rogers expressed confusion as to why this item was under the purview of Facilities and Community Services and he thought it should be under the superintendent of CC_SA_June 6, 2023

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streets. In response, City Manager Duggan pointed out there was no longer a prohibition against Mr. Rogers from interacting with any city employee and the letter from the State Board of Registration for Professional Engineers, Land Surveyors and Geologists clarified that the City's organizational structure was not in violation of any law.

On motion of Council Member Mario Saucedo, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved, by roll call vote, Resolution No. 8435 giving preliminary approval of the Annual Engineer's Reports for Landscape Maintenance District No. 1 and Street Lighting District No. 1; approved Resolution No. 8436 declaring the City Council’s intention to levy and collect assessments for fiscal year 2023/24; and scheduled a Public Hearing for June 20, 2023 to receive comments related to levying assessments within these districts.

Vote: 5 - 0 Passed
Amending Well and Booster Pump Rehabilitation Project
Municipal Utilities and Engineering Director Harris reviewed the need for a Second Amendment to the Non-Professional Services Agreement with General Pump Company, Inc. for the Well and Booster Pump Rehabilitation Project to extend the Agreement term by eighteen months and increase the total contract value to $2,577,445.28.

On motion of Council Member Mario Saucedo, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, that approval of the Second Amendment to the Non-Professional Services Agreement with General Pump Company, Inc. is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act; and approved the Second Amendment to the Non-Professional Services Agreement with General Pump Company, Inc. to extend the Agreement term by eighteen (18) months and increase the total contract value to $2,577,445.28.

Vote: 5 - 0 Passed
Joint Utilities Laboratory Expansion Preliminary Design Municipal Utilities and Engineering Director Harris presented a Professional Services Agreement with CDM Smith, Inc. for the Joint Utilities Laboratory Expansion Preliminary Design for an amount not-to-exceed $270,990. The Redlands Joint Utilities Laboratory (JUL) is an Environmental Laboratory Accreditation Program (ELAP) accredited facility that analyzes water, wastewater, and biosolids samples collected throughout the City. The JUL facility was originally constructed in 1988 and has not been expanded or upgraded. The facility must be expanded soon to allow for the placement of additional test equipment and sample storage areas.

On motion of Council Member Mario Saucedo, seconded by Council Member Jenna CC_SA_June 6, 2023

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On motion of Council Member Mario Saucedo, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously determined, by roll call vote, that approval of a Professional Services Agreement with CDM Smith, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved a Professional Services Agreement with CDM Smith, Inc. for the Joint Utilities Laboratory Expansion Preliminary Design for the amount not-to-exceed $270,990.

Vote: 5 - 0 Passed
Resolution No. 8477 Amending Quinn Company Agreement
Assistant City Manager Boatman detailed Resolution No. 8477 amending Resolution No. 8081 and approving the First Amendment to the Agreement with Quinn Company to increase the total compensation for an amount not to exceed $739,500 for the provision of maintenance and service for heavy duty off-road equipment.

On motion of Council Member Mario Saucedo, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, Resolution No. 8477 amending Resolution No. 8081 and approving the First Amendment to the Agreement with Quinn Company to increase the total compensation for an amount not to exceed $739,500 for the provision of maintenance and service for heavy duty off-road equipment.

Vote: 5 - 0 Passed
Contract Award A.K. Smiley Public Library Boiler Replacement Project Staff requested this item be removed from tonight's agenda. The matter will be rescheduled for a future City Council meeting.

Ordinance No. 2922 Re-introduction Sidewalk Vending
Assistant City Manager Boatman provided background on Ordinance No. 2922 to establish regulations governing sidewalk vendors within City limits. He pointed out that in 2018, the California Legislature passed Senate Bill 946 which prohibits cities from banning sidewalk vending outright or from otherwise restricting sidewalk vendors in the public right-of-way and in public parks. The operation of sidewalk vendors has increased, with some vendors risking the health and safety of the public by creating traffic hazards and operating without appropriate health or food handling permits. On April 4, 2023, the City Council authorized Mayor Pro Tem Barich and Council Member Guzman-Lowery to meet as an ad hoc committee to discuss and review further modifications to Ordinance No 2922 as recommended by Maribel Nunez of the Inland Equity Community Land Trust and in partnership with ICIJ Coalition. The ad hoc committee suggested several revisions to Ordinance No. 2922, pertaining to the following sections: Section 12.45.030 Stationary Sidewalk Vending, Section

12.45.050 Roaming Sidewalk Vending and Section 12.45.060 Administrative Fines.

As public comment, Miriam Espinosa, Yeni Linares, Yeni Ruiz Mejia, Jessica Allocar, Olga Flores, David Freidman, Lyzzeth Mendoza appreciated the City's efforts to revise the ordinance and described the benefits that sidewalk vendors bring to a community, such as neighborhood vitality and economic value. They stressed the importance of education and CC_SA_June 6, 2023

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neighborhood vitality and economic value. They stressed the importance of education and requested fees be lowered. Evan Sanford, Executive Director of the Redlands Chamber of Commerce, stated that overall, the Chamber members supported the ordinance and were pleased the City would establish a baseline of rules and regulations. Andrea Ramirez thought the ordinance was fair for vendors as well as the public, and she emphasized the need for regulations to keep the community safe. Andy Hoder wondered if vendors were able to appeal citation fines. Mr. Boatman added there was no appeal process, but vendors could submit a hardship waiver form.

Each Council Member offered their thoughts and perspectives on the ordinance and agreed that education would be key to the success of the program. Topics discussed included, the fee structure, distance requirements for vendors from schools and the rail, enforcement guidelines and requirements for the display of permitting paperwork. Council Members thanked the ad hoc committee members for their cooperative efforts to refine the ordinance.

At 9:59 P.M., a brief recess was called to allow City Attorney Garcia and Assistant City Manager Boatman the time to add the Council's recommended revisions to the ordinance. The meeting reconvened at 10:12 P.M. and Ms. Garcia listed the technical revisions of the sections affected by the changes so these could be incorporated into the motion.

On motion of Council Member Jenna Guzman-Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously re-introduced, by roll call vote, Ordinance No. 2922 adding Chapter 12.45 and amending Chapter 12.44 to the Redlands Municipal Code to establish regulations governing sidewalk vendors within City limits, as amended, incorporating all revisions identified by the City Attorney; and determined that the ordinance is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Due to the late hour, there were no Council Member reports.

ADJOURNMENT

There being no further action required the meeting adjourned at 10:25 P.M. The next regular meeting of the City of Redlands City Council will be held on June 20, 2023.

SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS
Chairman Tejeda called the meeting to order and offered anyone present the opportunity to address the Board on any subject, not already on the agenda, within the jurisdiction of the Successor Agency.

PUBLIC COMMENT
None forthcoming
CC_SA_June 6, 2023

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Minutes
On motion of Vice Chair Barich, seconded by Board Member Saucedo, the minutes of the regular meeting of May 2, 2023 were unanimously approved by roll call vote.

Vote:  5 - 0 Passed

ADJOURNMENT

There being no further business, the Successor Agency to the Redevelopment Agency adjourned at 10:26 P.M.  The next regular meeting of the Agency will be held on July 5, 2023.

CC_SA_June 6, 2023

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City Council Meeting H. 2.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for appointment to the Human Relations Commission (Mayor Tejeda and Council Member Saucedo)
MOTION:

I move to appoint Neha Agarwal to serve the remainder of a four-year term ending October 18, 2026 on the Human Relations Commission.

RECOMMENDATION:

In accordance with Redlands Municipal Code Section 2.66.020, nominations to this Commission are made on a rotational basis by members of the City Council.

Council Member Saucedo was next on the rotation and he has made his recommendation to City Council to appoint the individual listed below to serve the remainder of a four-year term ending October 18, 2026 on the Human Relations Commission.

Recommendation By:

Neha Agarwal Council Member Saucedo
DISCUSSION:

Commissioner Maiberger was appointed to the Human Relations Commission on October 18, 2022, and has never attended a meeting, thereby automatically forfeiting his seat on the commission. The Human Relations Commission is requesting to fill the vacant seat with a new commissioner who will carry out the remainder of his term which will expire on October 18, 2026.

A public notice advertising that the City was accepting applications for the Human Relations Commission was issued in May of this year. In addition, the public notice was concurrently aired on Redlands TV and posted on the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice. The City Redlands Regular Meeting of 06-20-2023 25 of 1523
received twelve applications from residents interested in serving on this commission, and we had two from a previous posting.

The Human Relations Commission consists of nine members as follows:

Claudia Ruiz
Vanessa Annaguey Aranda
Roy George
Vacant
Shaheen Zakaria
Kenneth Ford
Julie Houston
Gail Howard
Kelechi Amobi (Student)
ALTERNATIVES:

The City Council may choose not to support the recommendations and direct staff to seek additional applications for consideration.

SUBMITTED BY:

Jennifer Macias, Management Analyst
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
Janice McConnell, Assistant City Manager
Attachments
Human Relations Public Notice
Human Relations Applications
Redlands Regular Meeting of 06-20-2023 26 of 1523
\boards
City of

REDLANDS
Incorporated 1888
35 Cajon Street, Redlands, CA 92373
909-798-7510
www.ci.redlands.ca.us

P U B L I C N O T I C E
NOTICE IS HEREBY GIVEN that the City Council of the City of Redlands encourages residents of the City of Redlands to apply for a position on the following commission:

HUMAN RELATIONS COMMISSION
The Human Relations Commission was established to foster peaceful relations among persons of different races and national origins. This commission serves in an advisory capacity to the City Council and to aid the City in achieving better human relations by providing assistance to all persons or groups in promoting good will and better relations among all people.

The Human Relations Commission meets on the second Monday of odd-numbered months at 6:30 p.m.

Residents interested in applying for the non-salaried position on this commission may request application forms from the City Clerk's Office, City Hall, 35 Cajon Street, Suite 4 or by phone at 798-7510 or from the City’s website at www.cityofredlands.org Deadline for filing application is May 18, 2023.
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City Council Meeting H. 3.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for an appointment to the Airport Advisory Board (Mayor Tejeda and Councilmember
Guzman-Lowery)
MOTION:

I move to appoint Robert LaChausse to serve the remainder of a four-year term on the Airport Advisory Board ending May 1, 2025.

RECOMMENDATION:

Pursuant to the Redlands Municipal Code, appointments to this board are made by the Mayor and approved by the City Council. However, Mayor Tejeda has expressed his desire to rotate recommendations for commission/board appointments among the City Council members. Councilmember Guzman-Lowery has been delegated authority by Mayor Tejeda to make the recommendation for this appointment. It is recommended by Mayor Tejeda and Councilmember Guzman-Lowery that Robert LaChausse serve the remainder of a four-year term on the Airport Advisory Board ending May 1, 2025.

DISCUSSION:

Airport Advisory Board member Nathan Freeman resigned from the board before the expiration of his term. In May, the City issued a public notice soliciting applications for the Airport Advisory Board. The public notice was concurrently aired on Redlands TV and posted on the community bulletin board at the A. K.

Smiley Public Library. The local newspapers also received distribution of the public notice. One new application was received and three applications from a previous posting were included for consideration. After reviewing all applications, Robert LaChausse is recommended to serve the remainder of the four-year term ending on May 1, 2025.

Redlands Regular Meeting of 06-20-2023 44 of 1523
The Airport Advisory Board consists of seven members as follows:

Karl Grove
Jason Golumbeski
Thomas Cook
Vacant
Robert Pearce
Dennis Nodine
Deborah Forthun
ALTERNATIVE:

The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.

SUBMITTED BY:

Janice McConnell, Assistant City Manager
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
PREPARED BY:

Jennifer Macias, Management Analyst
Attachments
Public Notice
Airport Advisory Applications
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Airport Advisory Commission
Address Verified
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City Council Meeting H. 4.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8475 approving the destruction of certain public records in the City Clerk's Office (City Clerk Donaldson) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8475.

RECOMMENDATION:

Staff recommends that Council adopt Resolution No. 8475 approving the destruction of certain public records from the City Clerks' office.

DISCUSSION:

Resolution No. 6576, a resolution of the City Council of the City of Redlands Adopting Regulations Governing the Retention and Disposition of Records, was adopted by the City Council on February 20, 2007. The resolution establishes a records retention and destruction policy to meet the City’s requirements under the law and to provide staff with a thorough and useful tool to manage, retain and dispose of public records.

In accordance with Resolution No. 6576, Exhibit A Section 6.02 approval by City Council and City Attorney is required when public records are destroyed without making a duplicate record. An application by the City Clerk's office requesting the destruction of public records was submitted to the City Attorney for review and has been approved by her for presentation to the City Council. A description of the records is included as Exhibit “A” to Resolution No. 8475.

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ALTERNATIVES:

Do not approve destruction of certain public records.

STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Jeanne Donaldson, City Clerk
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jeanne Donaldson, City Clerk
Fiscal Impact
Discussion:

The cost for shredding services to destroy the documents is included in the City Clerk's 22/23 budget.

Attachments
Resolution No. 6576 Records Retention
Resolution No. 8475 Destruction of Clerk Public Records Resolution No. 8475 Exhibit A
Redlands Regular Meeting of 06-20-2023 53 of 1523
RESOLUTION NO. 6576

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

ADOPTING REGULATIONS GOVERNING THE RETENTION AND

DISPOSITION OF RECORDS
WHEREAS, the City of Redlands (the "City") is required by law to maintain public records, as defmed by law, for certain periods of time; and
WHEREAS, the City may dispose of certain public records after the records have been maintained for the required period of time; and
WHEREAS, the City desires to update its records retention policy to ensure that the City satisfies its requirements under law and provides staff with a thorough and useful tool to manage, retain and dispose of public records;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. That the Regulations Governing the Retention and Disposition of Records, and the associated Retention Schedule, as attached in Exhibit "A,"are hereby adopted.

ADOPTED, SIGNED AND APPROVED this 20th day of February, 2007.

AfÉyor of the ity oÊRedlands
ATTEST:

City lerk, City lands
I, Lorrie Poyzer, City Clerk ofthe City ofRedlands, hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof, held on the 20th day ofFebruary 2007, by the following vote:

AYES: Councilmembers Gilbreath, Gil, Gallagher, Aguilar; Mayor Harrison NOES: None
ABSTAIN: None
ABSENT: None
Cit{Clerk
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EXHIBIT A

REGULATIONS GOVERNING THE RETENTION AND DISPOSITION OF

RECORDS FOR THE CITY OF REDLANDS
The following shall constitute the Regulations Governing the retention and disposition of records for City of Redlands (the "City").

Section 1. Purpose of Rules and Regulations.

1.01. Guidelines. Public records, and other records governed by these regulations, shall be retained for a specified period oftime as required by law. These regulations set forth the period oftime during which a public record shall be retained by the City. The City may retain such records indefinitely or the City may, after the expiration of such mandatory retention periods, destroy or otherwise dispose of the records in accordance with these regulations and applicable law. These regulations provide guidelines that should be followed ifthe City elects to destroy a public record after the record has been retained for the period oftime mandated by law. Questions regarding the application ofthese regulations should be directed to the City Attorney.

1.02 Retention of Documents for Longer Periods ofTime. A City department head may elect to maintain certain records for a period of time that is longer than that called for in the Retention Schedule (attached hereto) if the record is of value for historical, reference, legal, or administrative reasons.

Section 2. Governing Law.

2.01 Rules. The retention and disposition of public records of the City shall be made pursuant to these regulations ("Regulations") and applicable law.

Section 3. Definitions.

3.01 Department. A department of the City of Redlands.

3.02 Duplicate Record. The original record, paper, or document as photographed, micro-photographed, reproduced by electronically recorded video images recorded in an electronic data-processing system, recorded on optical disk, reproduced on film or any other medium that does not permit additions, deletions or changes to the original document, or reproduced on film or optical disk.

3.03 Public Records. Any writing containing information relating to the conduct of the public's business prepared, owned, used, or retained by any Department of the City regardless of physical form or characteristics, as defined by the Public Records Act, and any amendments to that Act. A writing means any handwriting, typewriting, printing, photostating, photographing, I:\cclerk\Resolutions\6576.wpd 2
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photocopying, transmitting by electronic mail or facsimile, and every other means ofrecording upon any tangible thing, any form ofcommunication orrepresentation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created, regardless of the manner in which the record has been stored. Computer software developed by the City is not itself a public record. Computer software includes computer mapping systems, computer programs, and computer graphics systems. "Public records" do not include materials not kept in the ordinary course of business, such as transitory documents, voicemail, e-mail, unofficial copies of documents kept only for convenience or reference, working papers, stocks of publications and blank forms, and library or museum material intended solely for reference or exhibition. Also, documents such as rough notes, calculations or drafts assembled or created and used in the preparation or analysis of other documents. NOTE: A draft that contains substantive comments from a project applicant, an applicant's attorney, consultant or agent, should be treated as a record of comments received from that source, and the draft or portions showing the substantive comments should ordinarilybe retained accordingly.

3.04 Record Appraisal. The act ofdetermining the relative activity in the use ofrecords, value of records with regard to administrative, legal, fiscal, or historical interest, adequate, and essential periods ofretention, and whether destruction ofthe record is appropriate.

3.05 Record Retention Schedule. A timetable or roster of records by classification category that lists the minimum periods of time that must elapse, as required by these Regulations and state law, before records may be destroyed. The Records Retention Schedule shall be considered a part ofthese Regulations and is incorporated herein.

Section 4. Responsibility for Retention and Disposition.

4.01 Heads ofCity Departments. The head of each City Department shall be responsible for the identification, classification, record appraisal, maintenance, protection, preservation, retention, and disposition ofpublic records and other records in accordance with these Regulations and applicable law. The head of each City Department shall:

A. Categorize the Department's records using the attached Records Retention Schedule.

B. Maintain the Department's records in accordance with the Records Retention Schedule, these Regulations, and applicable law.

C. Preserve and protect records and information collected and retained in the regular course ofthe City's business.

D. Prepare and submit the appropriate forms for the destruction ofrecords to the City Council and City Attorney, as required by these Regulations prior to the destruction ofthe record.

E. Conform to and implement the duplicate record requirements, standards, procedures, and limitations as set forth in these Regulations.

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Section 5. Classification of Records.

5.01 Categorization ofRecords. The head ofeach Department, or an authorized designee, shall identify and designate records maintained by his or her department according to one or more ofthe classifications identified in the Records Retention Schedule. Once so classified, each record shall be retained for the retention time period specified in the Records Retention Schedule. If a record does not fit clearly into a specific category, the head of the Department shall request the advice of the City Attorney.

Section 6. General Approval Procedure for the Destruction of Public Records and Other Records Governed by These Regulations.

6.01 General Rule Prohibiting Destruction of Records. Except as otherwise provided in these Rules or state law, no officer or employee ofthe City shall destroy, cause to be destroyed, or permit to be destroyed, any public record as that term is defmed in these Rules and the California Public Records Act, except in accordance with these Regulations, the Records Retention Schedule, and state law.

6.02 Approval by City Council and City Attorney is Required When Public Records Are Destroyed Without Making a Duplicate Record.

A. Standard. In accordance with Government Code section 34090, unless otherwise provided by law, with the approval ofthe City Council by resolution and the written consent ofthe City Attorney, the head of a City Department may destroy any City record, document, instrument, book, orpaper without making a copy thereof, after the same is no longer required. This section does not authorize the destruction of:
(1) Records affecting the title to real property or liens thereon; (2) Court records;
(3) Records required to be kept by statute;
(4) Records less than two (2) years old; or
(5) The minutes, ordinances, or resolutions ofthe City Council or ofa City board or commission.

B. Procedure.
(1) Request for Document Destruction. In the event a City Department head, or an authorized designee, determines a public record has been retained for the requisite time period pursuant to the Records Retention Schedule and is no longer required, the head of the City Department, or authorized designee, shall prepare a request form as provided in subsection "C" below, to obtain approval for destruction.
(2) Submission to City Attorney. The request form and certification constitute the application for destruction ofpublic records and shall be submitted to the I:\cclerk\Resolutions\6576.wpd 4
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City Attorney for approval, conditional approval, or denial. Written approval ofthe City Attorney is a mandatory condition precedent to the destruction of public records.
(3) Submission to City Council. The City Attorney shall forward his or her decision to the head ofthe Department that submitted the application. Ifthe City Attorney approves or conditionally approves destruction, the head ofthe City Department shall submit the application to the City Council. The City Council may approve, conditionally approve, or disapprove, either in whole or in part, the destruction of those records for which the City Attorney has provided his or her written consent. The City Council shall approve or conditionally approve the destruction of public records by adopting a resolution that so states. The resolution of the City Council is a mandatory condition precedent to the destruction of public records. (4) Destruction ofDocuments. Upon receipt ofthe written approval ofthe City Attorney and resolution of the City Council approving or conditionally approving the destruction ofpublic records, the head ofthe Department may arrange for such destruction in accordance with the standards set forth in these Regulations. Ifany conditions are attached to the approval by the City Attorney or the resolution ofthe City Council, those conditions must be fully satisfied prior to the destruction of any public record.

C. Request Forms. Requests for the authority to destroy public records shall be submitted on forms supplied by the City Clerk, which shall require the following information:
(1) The title or description ofthe Department requesting record destruction. (2) The title or subject matter description ofthe records. (3) The location of such records.
(4) The number or quantity of such records.
(5) Whether the records are originals or duplicates.
(6) Dates of each record or inclusive dates of each record series listed for destruction.
(7) Date, job title, and signature ofthe Department head, or authorized designee, requesting the destruction ofrecords.

D. Certification. The head ofthe City Department, or authorized designee, shall make the following certifications and attach the certification to the request form for the destruction ofthe records:
(1) The record is under the management or control ofthe Department head; (2) To the best of his or her knowledge, the descriptive titles, information, and classifications contained in the request form are true and accurate; (3) The minimum retention time periods required bythese Regulations have been satisfied for all records included in the request form; (4) Retention ofthe record is no longer required for operation ofthe Department, I:\cclerk\Resolutions\6576.wpd 5
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or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the City for administrative, historical, research, fiscal, legal, or cultural purposes;
(5) The destruction or other disposition of the record will not violate state law, these Regulations, or other applicable law; and
(6) A recommendation by the head of the applicable City Department that the record(s) be destroyed.

E. Destruction of Records After Reproduction. In accordance with Government Code section 34090.5, the City Department head having custody of any public records may, without the approval of the City Council or the approval of the City Attorney, cause the public record to be destroyed, if all ofthe following conditions are met:
(1) The public record is photographed, micro-photographed, reproduced by electronically-recorded video images, recorded in the electronic data processing system, recorded on optical disk, reproduced on film or any other medium that is a trusted system and that does not permit additions, deletions, or changes to the original document, or reproduced on film, optical disk, or any other medium in compliance with Government Code section 12168.7 for recording of permanent or nonpermanent records;
(2) The device used to reproduce the public record is one that accurately and legibly reproduces the original in all details and does not permit additions, deletions, or changes to the original document image;
(3) The reproductions are made as accessible to the public as were the original records; and
(4) A true copy of archival quality ofthe reproduction shall be kept in the same manner as the original public record.

No page of a public record, or any part thereof, shall be destroyed under this section if any page cannot be reproduced with full legibility. Every page that cannot be satisfactorily reproduced shall be permanently preserved in the same manner as a similar public record.

7.03 Declaration of Duplication.

A. The head of each Department shall cause a declaration to be prepared for the duplication of an original public record contemplated to be destroyed that states with respect to the duplicated record that:
(1) The original public record has been duplicated prior to destruction; (2) The reproduction is a true and correct copy of the original document; and (3) The reproduction was made under the direction or control ofa City employee.

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B. The declaration shall be contained within the image or array of images of the reproduction and shall be signed by the City employee responsible for supervision ofthe duplication or by the corporate officer or manager of an entity performing the reproduction service.

7.04 Term of Maintenance of Original Records. If a reproduction of the original public record is made and preserved, and ifthe necessary declaration is completed as set forth above, the original public record may be destroyed without reference to the retention periods set forth in these Regulations and the Records Retention Schedule.

7.05 Duplicate Record Deemed an Original. Compliance with these duplication procedures ensures that every reproduction is deemed an original record and a transcript, exemplification, or certified copy of any reproduction shall be deemed to be a transcript, exemplification, or certified copy, as the case may be, ofthe original.

Section 8. Retention of Email.

8.01 Generally. Email is temporary in nature and is not a permanent repository for City documents. The City's limited computer storage capacity prohibits the extended storage of email.

All emails that need to be preserved shall be done so pursuant to the City's Policy for Use of Electronic Communications. To preserve documents for pending litigation, the City Attorney may order that email or other electronic records be retained for a longer period then provided by this section or the City's Policy for Use of Electronic Communications.

8.02 Deletion of Email. Except as stated in section 8.02, email shall be deleted pursuant to the City's Policy for Use of Electronic Communications.

8.03 Email Messages to be Retained. Email messages shall be retained pursuant to the City's Policy for Use ofElectronic Communications.

Section 9. Force and Effect.

9.01 If any provision of these Regulations is held to be invalid by a court of competent jurisdiction, that provision shall be deemed stricken from these regulations and all other provisions shall remain in full force and effect.

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City of Redlands' Records Retention Schedule
The Records Retention Schedule specifies the retention period for City ofRedlands records to ensure that legal, regulatory, fiscal, historical, and administrative record retention requirements are met, that records that are essential to the City are protected, and that proper procedures are followed in the retention and/or destruction ofCity records.

The attached schedule lists the type of record and includes the legally required retention period, a staffrecommended retention period, and the appropriate legal citation, if applicable. The records listed in this Schedule have a legal, fiscal, administrative or historical value to the City. In most cases, public records not addressed in the attached schedule should be considered routine in nature and retained for two (2) years unless specific laws, decisions, or opinions would apply to the record. If a particular record is not addressed in the attached schedule and the department believes other legal requirements apply or it is an essential record for legal, historical, fiscal or administrative value, then that record can be added to the retention schedule with the assistance of the City Attorney's Office.

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LEGEND
Records Retention:

A = Active
Ad =
Adoption
AU = Audit
C = Current
CL = Closed
Co = Completion
E = Election
L = Life (ofthe equipment, structure, or item)
O = Obsolete
P = Permanent
S =
Supersede
T = Termination

CITATIONS
B&P = California Business & Professions Code
CCP = Code of Civil Procedure
CCR = California Code of Regulations
CEQA = California Environmental Quality Act
CFR = Code of Federal Regulations
EC = Elections Code
EV = Evidence Code
GC = Government Code
H&S = Health & Safety Code
HUD = Housing & Urban Development
Local Government Guidelines = California Secretary of State's February 2006 Local Government Records Management Guidelines
LC = Labor Code
OMB = Federal Office of Management and Budget
OSHA = Occupational Safety & Health Agency
PC = Penal Code
POST = Police Officers Standards Training
UFC = Uniform Fire Code
USC = United States Code
WIC = Welfare & Institutions Code
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RECORDS RETENTION SCHEDULE

CITY OF REDLANDS
City Department/ Legal Staff Authority Description
Record Series Title Retention Recommended
In Years Retention In
Years
ADMINISTRATIVE SERVICES DIcPARTMENT
Building Maintenance
Bids: Are public records under GC § 4004.

Successful: 2 2 GC § 34090 Includes repairs and maintenance of Unsuccessful: 2 2 GC § 34090 City facilities
Capital improvements, L P GC § 34090, Contains records re: planning, construction H&S § 19850 design, construction, conversion or modification of local governmentowned facilities, structures and systems. These are public records
under GC § 4004, 4005.

Facility rentals/use 2 5 GC § 34090 Permits, contracts, diagrams, insurance binders
Maintenance & 2 3 GC § 34090, Service requests, invoices, Operations CCP § 338 supporting documentation; buildings, equipment, field engineering, public
facilities work orders
Schedules, class and 2 C+5 GC § 34090 Enrollment, liability releases, event evaluations, attendance, fliers in
personnel files
Equipment
Maintenance
Accident reports 2 3 GC § 34090, Memos and working documents.

CCP § 338
Fueling 4 4 GC § 34090, Fuel consumption reports, invoices, CCP § 337 receipts and records pertaining to
refueling operations.

Hazardous waste C+10 C+10 Local Government Documentation re the handling and disposal Guidelines; 40 CFR disposal of hazardous waste. § 122.21
Inventory, equipment, 2 L+2 GC § 34090 Includes vehicles and related parts and supplies documents re repairs.

Inventory, vehicle L L+2 GC § 34090, Owner's manual, warranty ownership and title VC § 9900 et seg. documents, DMV title and registration and related documents.

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Licenses, permits 2 2 GC § 34090 Forms, related documentation re licenses and permits required by
federal and state agencies.

Maintenance/ 2 L+2 GC § 34090 Related to requests for service and operations work orders for fuel, vehicle and
equipment maintenance and repairs.

Vehicle assignment 2 2 GC § 34090 Log books, request forms, lists.

Personnel
Action Line Reports Later of 2 7 years after GC § 12946; 29 May include complaints, grievances, years or 2 personnel CFR § 1602.14; 29 sexual harassment and civil rights years after action CFR § 1627.3(b)(3) violations. *Final disposition is date personnel of expiration of statutory period
action within which action may be brought
or the date on which litigation is
terminated
Action Line Reports Later of 2 10 years after GC § 34090 log years or 2 personnel
years after action
personnel
action
Administrative Later of 2 After greater of GC § 12956; 29 Miscellaneous misconduct; often line investigation records years or 2 7 years after CFR § 1602.14; 29 department or City Manager will years after case closure or CFR § 1627.3(b)(3) forward these records to HR for personnel 3 years after storage
action subject
separates from
City
employment
Discrimination/ Later of 2 After greater of 29 CFR § 1602.14; Harassment years or 2 7 years after 29 CFR § 1602.31;
complaints and years after case closure or 29 CFR §1627.3 investigative reports personnel 3 years after (b)(3); GC § 12946 action subject
separates from
City
employment
Discrimination/ Later of 2 10 years after GC §§ 34090,
Harassment years or 2 complaint date 12946
complaints log years after
personnel
action
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EEOC/DFEH 3 After greater of 29 CFR § 1602.14;
complaints and City 7 years after 29 CFR § 1602.32
responses case closure or
3 years after
subject
separates from
City
employment
EEOC/DFEH 3 10 years after 29 CFR § 1602.14;
complaint log complaint date 29 CFR § 1602.32
Eligibility lists Later of 2 7 years from GC § 34090
years or 2 certification
years after date
personnel
action
Employee benefits 1 year after T+5 29 CFR Destroy 5 years after expiration of contracts for services termination §1627.3(b)(2) contract. for current and former of plan
vendors (medical
plans, etc.)
Hearing transcripts 2 years or 5 years after 29 CFR § 1602.14; and related records re until final final disposition 29 CFR § 1627.3 PERS appeal disposition (b)(2)
Informal complaints Later of 2 7 years after GC § 12946 (per Personnel Rules) years or 2 date of
years after complaint
personnel
action
Informal complaint Later of 2 10 GC § 12946; 29 "Grievance log" log years or 2 CFR § 1602.14; 29
years after CFR § 1627.3(b)(3)
personnel
action
Meet and confer 3 20 29 USC §§ 211(c), Notes, correspondence, contracts, agreements, notes and 203(m), 2009(g) MOAs.
minutes
Personnel files for 2 years 10 years after 29 CFR § 1627 separated regular full after date date of 3(a); GC § 12946; time and part time of separation 29 CFR § 1602.31
employees separation
Personnel files for 2 years 2 years after
separated temporary after date date of
employees of separation
separation
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Recruitment records Later of 2 5 years after GC § 12946; 29 Employment applications, resumes, years or 2 exam final CFR § 1602 et seq.; examination materials and test years after filing date 29 CFR § 1607; 29 answer sheets, correspondence, personnel CFR § 1627.3; 40 eligibility lists, ethnicity disclosures, action job bulletins, electronic database

CITY ATTORNEY
Chronological files 2 2 GC § 34090
Claims 2 CL+2 GC § 34090
Contract 4 4 GC § 34090
Damage reports 2 CL+2 GC § 34090
Department budget 2 2 GC § 34090
Department personnel 2 4 GC § 34090,
records CCP § 337, § 338
Insurance documents 2 4 GC § 34090,
CCP § 337
Litigation files 2 CL+2 GC § 34090
Real property 2 2 GC § 34090 Unless affecting title, then P. documents

CITY CLERK
Elections
Affidavit, originals C+5 C+5 EC § 17000(a)
Affidavit index C+5 C+5 EC § 17001
(County Elections
Dept. maintains)
Applications, absentee E+22 if E+ 22 EC §§ 17505; From date of election. Includes those ballots and envelopes federal 17302 spoiled, canceled and surrendered. (ROV maintains) election on
ballot, else
E+6
months
Assisted challenged E+22 if E+22 months EC §§ 17303(b), From date of election. voters list (ROV. federal 17304
maintains) election on
ballot, else
E+6
months
Ballots (ROV. E+22 if E+22 months EC §§ 17302, From date of election. maintains) federal 17303(b), 17304
election on
ballot, else
E+6
months
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Ballots - Prop 218 2 P GC § 34090; Property related fees (assessment (Assessment Districts) California ballot proceedings)
Constitution, Art.

XIII
Calendar, Election 2 2 GC § 34090
Campaign statements P P GC § 81009 (b)(g) FPPC filings
Elected
Campaign statements: E+5 E+5 GC § 81009 (b)(g) FPPC filings. Iffor state office, Not elected, local indefinitely
office
Campaign statements: E+7 E+7 GC § 81009 (c)(g) FPPC filings PACs
Candidate statements E+4 E+4 EC § 17100 Sample ballot retained permanently.

Canvass P P EC § 15300 Records used to compile final
(ROV maintains) election results, including tally
sheets, voting machine tabulation,
detailed breakdown of results;
special election results.

History 2 P GC § 34090 History of elections, sample ballots, certificates of destruction, other
resolutions re elections.

Maps, precincts/ voter E+6 E+6 GC § 34090;
information (ROV. EC § 17503
maintains)
New Resident Voters E+22 E+22 months EC § 17506
List months
Nomination papers: EC § 17100
Successful: T+4 T+4 EC § 17100
Unsuccessful: T+4 T+4
Oaths of office 2 T+6 GC § 34090, 29 Elected officials
USC § 1113
Petitions E+8 E+8 months EC §§ 17200, From date of certification of results months 17400 of election, initiative, referendum,
recall.

Precinct records E+6 E+6 months EC § 17503(b) From date of election: Precinct (ROV maintains) months official material; declaration of intention, precinct board member
applications, orders appointing
members of precinct boards and
designating polling places. Includes
notice of appointment of office and
record of service.

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Roster (of voters) E+5 E+5 EC § 17300 From date of election, initiative, (ROV maintains) referendum, recall, general municipal
election.

Statement of E+4 E+4 GC § 81009 (d) (f) FPPC filings. For state office, economic interest, indefinite. (copies, originals filled copies, elected, local. with FPPC).

Statement of 7 7 GC § 81009 (e) FPPC filings (originals). economic interest,
originals, not elected;
and City employees
General Subject
Annexation files 2 P GC § 34090 (a) Reports, agreements, public notices.

Bids, RFPs, RFQs, 2 3 GC § 34090 (d), Successful bids are filed in contract unsuccessful/ rejected CCP § 338 or public file.

Budget, official 2 P GC § 34090 City annual operating budget.

Budget information 2 2 GC § 34090 (d) Documents used to prepare department department budget.

Claims log 2 4 GC § 34090 (d), Log of claims against City, claims CCP § 337 forwarded to City Attorney.

Correspondence 2 2 GC § 34090 (d) If not attached to agreement or project file.

Deeds, easements P P GC § 34090 (a)
Goals/Objectives 2 2 GC § 34090 Departmental goals and objectives.

Oaths of office 2 T+6 GC § 34090
employee
Policies and C+2 S+5 GC § 34090 (d) Retain while current. procedures
Proclamations 2 2 GC § 34090
Reports: Special/final summary; review or
Departmental: 2 2 GC § 34090 evaluation. Non agenda related, Staff: 2 2 GC § 34090 includes supporting documentation.

Speaker slips 2 2 GC § 34090
Special projects 2 2 GC § 34090
Travel records 2 2 GC § 34090
Legal
Affidavit of 2 2 GC § 34090
publication, public
hearing notices
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Affidavit of 2 2 GC § 34090
publication,
ordinances
Agenda 2 2 GC § 34090 (d) City Council agenda
Agenda reports 2 2 GC § 34090 (d) Documentation received, created (master, subject files) and/or submitted to Council; retain agenda reports regarding
development projects, planning,
zoning matters, ordinances and other
significant projects permanently in
project file.

Agreements excluding C+2 T+5 GC § 34090, Includes leases, equipment, subdivision CCP §§ 337.2, 343 Agreements, 2 P GC § 34090 (a) Records potentially affecting title to development real property.

Agreements, 2 P GC § 34090 (a) Records potentially affecting title to subdivision real property.

Appeals, civil 3 3 CCP § 583.320 Appeals, civil.

Applications, boards,
commissions,
committees: 2 T+2 GC § 34090
Appointed: 2 2 GC § 34090
Not Appointed:

Articles of 2 P GC § 34090;
incorporation CCP § 337.2
Assessment districts 2 P GC § 34090 Original documentation Claims log 2 4 GC § 34090,
CCP § 337
Contracts, capital 2 P GC § 37090 (a);
improvement 4004; H&S § 19850
Contracts, real . P P GC § 34090, Can affect title to real property property CCP § 337
Contracts, street 4 P CCP § 337
improvement
Insurance policies T+2 P CCP § 337
Legal Advertising 2 P CCP §§ 343, 349 et Includes public notices, legal seq.; GC § 911.2; publications.

GC § 40801
Minutes P P GC § 34090 (d); GC Official minutes and hearing § 368.14; GC proceedings of governing body or
§ 40801, GC board. commission or committee.
§ 54957.2
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Notices, meetings 2 2 GC §§ 34090.7, Special meetings.
54960.1(c)(1)
Notices, public 2 2 GC § 34090
hearing
Ordinances P P GC § 40806 Municipal Code.

Petitions 2 2 GC § 50115 Submitted to legislative bodies.

Real property P P GC § 34090 Can affect title to property. contracts Resolutions P P GC §§ 34090 (d), Legislative actions.
40801
Tapes, CDs, When used for minute preparation;
recordings: otherwise-2 years. Audio: 30 days 30 days GC §§ 54953.5 Video: 90 days 90 days (b), 34090.7
Inventory, records 2 2 GC § 34090 Inventory of non-current or inactive records holdings and location,
indices. Tapes may be recycled.

Municipal Code P P GC § 34090 Supplements included.

Public records request 2 2 GC § 34090
Records management 2 2 GC § 34090 Document includes retrieval, transfers -
inactive.

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CITY COUNCIL / COVIMISSIONS
Agenda 2 P GC § 34090(d) City Commission agenda
Agenda reports 2 2 GC § 34090 Documentation received, created (master subject files) and/or submitted to City Council or City Commission, retain agenda
reports regarding development
projects, planning, zoning matters,
ordinances and other significant
projects permanently in project file.

Agreements C+2 T+4 CCP §§ 337.2, 343 Includes leases, equipment, services,, or supplies
Applications, boards,
commissions,
committees: 2 2 GC § 34090
Appointed: 2 2
Not appointed:

Contracts, capital C+2 P GC § 37090(a); Construction
improvements 4004; H&S § 19850
Correspondence 2 2 GC § 34090
General subject files 2 5 GC § 34090 (d) Internal working files including correspondence. Some files may
require retention longer than
prescribed here.

Legal advertising 2 2 CCP § 343, 349 et Includes public notices, legal seq; GC § 911.2; publications
GC § 34090
Minutes P P GC § 34090 (d); GC Official minutes and hearing § 36814; GC proceedings of governing body,
§ 40801 board or commission.

Notices, meeting 2 2 GC § 34090.7; GC Special meetings
§ 54960. 1c(1)
Petitions 2 2 GC § 34090 (d); GC Submitted to legislative bodies § 50115; GC § 6253
Policies and 2 2 GC § 34090 Includes rules, regulations, standards procedures
.Resolutions P P GC § 34090 (d); Legislative actions
§40801
Tapes, CDs, GC § 54953.5 (b); When used for minute preparation; recordings GC § 34090.7 otherwise-2 years
Audio: 30 days 30 days
Video: 30 days 90 days
Request for proposals 2 2 GC § 34090
(RFPs)
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Brochures, 2 2 GC § 34090
publications,
newsletter, bulletins

CITY MANAGER
Reports to Council 2 2 GC § 34090(d), GC
§ 50115
Speeches 2 2 GC § 34090(d)
Subject Files / 2 2 GC § 34090(d)
Projects & Issues
General administrative 2 S+3 GC §§ 34090, All City policies and procedures. 40801, CCP § 338
Policy, City Council 2 S+3 GC § 34090, CCP Policies, directives rendered by City § 338 Council not assigned a resolution or
ordinance number.

COMMUNITY DEVELOPMENT DEPARTMENT
Administration
Agendas 2 P GC § 34090 (d) City Planning Commission agendas.

Agenda reports 2 P GC § 34090 (d) Documentation received, created, and/or submitted to City
Commissions.

Bids and proposals: 2 2 GC § 34090 (d)
Unsuccessful
Code books P P GC § 34090 (e) National Electrical Code, Uniform Building Code, Fire Code,
Mechanical Code, Plumbing Code
and supplements.

Committees 2 P GC § 34090 Member lists, minutes/agendas, informational material, reports.

General subject files 2 2 GC § 34090 (d) Internal working files including correspondence. Some files may
require retention longer than
prescribed here.

Grants, community/ CL+4 P 24 CFR Project files, contracts, proposals, urban development § 570.490(d), statements, reports, sub-recipient (includes CDBG) 24 CFR dockets, environmental review, grant § 570.502(b)(3); documents, applications, inventory,
24 CFR § 85.42 & consolidated plan, etc. Includes
OMB Cir. I 10, Section 108 loan guarantee. *OMB
Attachment C;* A-102 & 128; HUD Regulations.

Legal advertising 2 P CCP §§ 343, 349 et Legal publications (public notices seq.; are part ofproject files).

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Historic preservation
2 P GC
§ 34090 (d) Historic structures and landmarks.
inventory
Logs
2 P GC
§ 34090 Logs, registers or similar records
listing permits, certificates of
occupancy issued (may include
inspection, building activity, daily
plan check, utility).

Maps and plats
2 P GC
§ 34090 (a) Engineering and field notes and
profiles; cross-section of roads,
streets, rights-of-way, bridges (may
include annexations, parks, tracts,
block, storm drains, water easements,
bench marks, trees, grading landfill,
fire hydrants, base maps, etc.).

Master plans, annual
2 P GC
§ 34090 Special or long-range program plan
for municipalities
- coordination of
services; strategic planning.

Minutes
p
P GC §§ 34090 (2), Official minutes and hearing
36814, 40801 proceedings of board, commission or
committee.

Policies and S+2
P GC
§ 34090 Includes rules, regulations, standards.
procedures
Project files
P
P GC
§ 34090 (a); Pertains to real property, new
H&S §§ 19850; construction, storefront
4003, 4004 improvements, rehabilitation
projects, and promotions. May
include blueprints, drawings, maps,
photos (including negatives), plans,
reports, evaluations, correspondence,
uses, permits, variances, studies,
appeals, compliance certificates, lot
line adjustments, or other planningrelated matters brought before the legislative body.

Project files not
2 P GC
§ 34090 (d) Building, engineering, planning.
completed or denied
.Resolutions
P
P GC
§ 34090 Board, commission or committee.

Speaker slips
2 2 GC
§ 34090
Seismic retrofit
2 .P GC
§ 34090 (a)
program
Street names and
2 P GC
§ 34090 (a) Street dedications, closings, address
house numbers assignment/changes.

Studies, special
2 P GC
§ 34090 (d) Engineering, joint powers, noise.
projects and areas
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Subdivision P P GC § 34090 Potentially affecting title to real agreements property,
Tapes, CDs, GC §§ 54953.5 (b); When used for minute preparation; recordings: 34090.7 otherwise-2 years.

Audio: 30 days 30 days
Video: 30 days 90 days
California 2 P GC § 34090 (a) and Exemptions, environmental impact Environmental Quality CEQA Guidelines report, mitigation monitoring, Act (CEQA) negative declaration, notices of
completion and determination,
comments, statements of overriding
considerations.

Environmental review 2 P GC § 34090 (d) Correspondence, consultants, issues, conservation.

Soils reports 2 P GC § 34090 (d) Final reports.

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Building and Safety
Blueprints, L L H&S § 19850 Submitted by contractor for permits specifications, for requiring plans.
building in which
permit issued
Blueprints, 2 2 GC § 34090 (d) Submitted by contractors with specifications, permit application for permit never issued. not issued
Certificates 2 P GC § 34090 (a) Compliance, elevation, occupancy that affect real property.

Flood reports 2 P GC § 34090
Inspection 2 P GC § 34090 (d) Correspondence, fees, appeal requests, reports.

Permits 2 P GC § 34090; H&S New commercial and residential § 19850 construction, tenant improvements,
room additions, spa, signs, block
wall, remodel (including security
bonds, plans, building, signs).

Signs (temporary) 2 2 GC § 34090 (d) Home occupations, off-premise signs.

Planning
Case files, Planning & P P GC § 34090 (a); Pertains to real property. May Zoning H&S §§ 19850, include blueprints, drawings, maps, 4003, 4004 plans, reports, evaluations,
correspondence, uses, permits,
variances, studies, appeals,
compliance certificates, lot line
adjustments, or other planningrelated matters brought before Zoning Administrator, commission
or legislative body.

Correspondence 2 2 GC § 34090 (d) Working documentation.

Development L, but not P GC § 34090 Mitigation measures; filed with case conditions less than 2 files.

Development P .P CCP §§ 337, Infrastructure contracts, franchises, agreements 337.l(a), 337.15; original maintained for seven years.

GC § 34090; 48
CFR § 4.703
Development 2 P GC § 34090 (a) Landscape mediums, parkway Standards landscape development, public works
construction.

Drawings, project plan 2 P GC § 34090 (d) Does not include those usually filed th case or project.

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Findings and decisions P P GC § 34090 Board, commission, committee or City staff.

General Plan and P P GC § 34090 Includes sphere of influence. elements and specific
plans
General and Specific GC §§ 34090,
Plan Amendments: 65103, 50110
Approved: .P .P
Denied: P P
Maps, Plans, .P .P GC § 34090; H&S Zoning, tentative subdivision, parcel, drawings, exhibits, § 19850; GC land use map, aerial photos, specific photos § 34090.7 plans.

Minutes P P GC § 34090 Planning and ARB.

FINANCE DEPARTMENT / TREAGURER'S OFFIC
Accounting and
Administration
Audit Report P P GC § 34090
Audited Financial 2 P GC § 34090 Independent auditor analysis Statements Bonds Account CL+10 CL+10 GC § 34090; CCP Final bond documentation, monthly Statements § 337.5 statement of transactions Bonds, coupons and CL+2 P GC §§ 34090; Paid/canceled
other securities 53921
Budget AU+2 P GC § 34090 Annual operating budget approved by Legislative Body (original budget
retained by City Clerk)
Hearing or review 2 7 GC § 34090 Documentation created and/or received in connection with audit
hearing or review
Reports 2 7 GC § 34090 Internal and/or external
Reviews, internal/ 2 7 GC § 34090 Daily, weekly, monthly, quarterly, or external periodic other summary, review, evaluation, log, list, statistics, except a report
Accounts payable AU+4 AU+4 GC § 34090 Invoices from and payments to vendors, check copies, supporting
documents
Agenda reports 2 2 GC § 34090 Council discretionary fund, City Manager discretionary fund,
Investment policy, monthly
investment reports, formal quotations
for supplies and services
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Accounts receivable AU+4 AU+4 GC § 34090 Cash receipts for payments made to the City
Assessment districts P P GC § 34090 Collection information; original documentation filed with City Clerk
Bank statements AU+5 AU+5 GC § 34090; 26 Statements, reconciliations CFR 16001-1
.Budget adjustments, 2 2 GC § 34090(d) Documents used to prepare journal entries department budget
Checks AU+5 AU+5 GC § 34090; Includes payroll, canceled and CCP § 337 . voided checks
Deposits, receipts AU+4 AU+4 GC § 34090; Checks, coins, currency CCP § 337
Invoices AU+2 AU+2 GC § 34090 Copies sent for fees owed, billing, related documents
Ledger, general P P GC § 34090;
CCP § 337
Voucher AU+4 AU+4 GC § 34090; Account postings with supporting CCP § 337 documents
Petty cash AU+2 AU+2 GC § 34090
reimbursements
Taxes, receivable AU+2 AU+2 CCP § 338
Warrant register AU+2 AU+2 GC § 34090
Licenses
Business C+2 7 GC § 34090; Paid and reports
CCP § 337
Parking Citations
Citations P P GC § 34090
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Payroll
Adjustments AU+4 AU+4 GC § 34090; 29 Audit purposes
CFR § 516.5-516.6
Deferred T+5 T+5 GC § 34090; 26 Records of employee contributions compensation CFR § 16001-1* and City payments *29 CFR § 1627.3(2)
Employee time sheets AU+6 AU+6 GC § 34090; 29 Signed by employee for audit and CFR § 516.2* FEMA reports
*CFR § 516.6(1); IRS Reg. 31.6001-
1(e)(z); R&T 19530; LC 1174(d)
Federal and State tax AU+4 AU+4 GC § 34090 Forms 1096, 1099, W-4s and W-2s forms *26 CFR § 31.6001-1(2)(2); R&T §
19530; 29 CFR § 516.5-516.6
Payroll system history; 3 P 29 CFR §1627.3(a); Time cards, payroll records roster of former City 29 CFR § 516.6
employees (regular
employees)
Payroll system history; 3 P 29 CFR § 516.5; 29
roster of former City CFR § 1627.3(a)
employees (temporary
employees)
PERS Employee T+4 T+4 GC § 34090; Record of deductions (PERS-Public deduction reports CAC § 22; 1085-2 Employee Retirement System) *26 CFR § 516.5, 516.6; LC § 1174(d)
Register P P GC § 34090; Labor costs by employee and
GC § 37207 program
Salary records T+3 T+3 GC § 34090; 29 Deduction authorization, beneficiary CFR § 516.2, 516.5 designations, unemployment claims,
garnishments
Purchasing
Purchase orders 2 7 GC § 34090; Original documents
CCP § 337
Vendor register 2 7 GC § 34090 Alpha vendor listing of purchase orders, invoices, account numbers,
and check date
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Reports
Audits P P GC § 34090
Investment P P GC § 34090; CCP Summary of transactions, inventory transactions § 337; GC § 53607 and earnings report
Labor Distribution AU+2 AU+2 GC § 34090 Costs by employee and program State Controller P P GC § 34090 Controller may destroy after five years
Stores
Inventory AU+6 AU+6 GC § 34090; Reflects purchase date, cost, account number
Auction AU+2 AU+2 GC § 34090 Listing of property
Disposal AU+2 AU+2 GC § 34090; Sealed bid sales of equipment CCP § 337
Risk Management
Accident report - City CL+7 CL+7 29 CFR § 1904 .2; Reports and related records assets 29 CFR § 1904.6
Bonds, insurance P P CCP §§ 337.2; 343 Bond and insurance policies insuring City property and other assets
Claims, damage CL+5 CL+5 GC § 34090 Paid/denied
Incident reports CL+7 CL+7 29 CFR § 1904 .2; Theft, arson, vandalism, property 29 CFR § 1904.6 damage or similar occurrence
(excluding fire/law enforcement)
Insurance, joint P P GC § 34090 Accreditation/MOUs/agreements, powers agreement agendas
Insurance, certificates P P GC § 34090 Insurance certificates filed separately from contracts, includes insurance
filed by licensees.

Insurance, liability/ P P GC § 34090 May include liability, property, property Certificates of Participation,
deferred, use of facilities
Insurance, Workers P P LC § 5405, Local Indemnity; Claims Files, Reports, Compensation Government Incidents, P.ERS - working files, Guidelines originals with Administrator
Photographs, CL+2 CL+2 GC § 34090
negatives, film
Risk Management 2 C+5 OMB § 1220-0029; Federal OSHA forms; loss analysis Reports 29 CFR § 1904.4; report; safety reports; actuarial GC 4 34090 studies
Grants
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Community CL+4 CL+4 24 CFR Project files, contracts, proposals, Development Block § 570.502(b)(3); statements, reports, Grant and urban 24 CFR 85.42 & sub-recipient dockets, Environmental development OMB Cir. A- review, grant
110, Attach. documents, applications, inventory,
C*; OMB Cir. consolidated plan,
A-102 & 128, HUD etc. Includes Section 108 loan
regulations guarantee *
Federal and State CL+5 CL+5 GC § 34090 Refer to grant application close-out procedure.

Financial records CL+5 CL+5 GC § 34090 Refer to grant application close-out procedure.

Unsuccessful CL+2 CL+2 GC § 34090 Application not entitled.

FIRE DEPARTMENT

ADMINISTRATIVE SERVICES
Books, Fire Code S+3 S+3 GC § 34090; Include OPS manuals CCP 340.5
General Orders, S+2 P GC § 34090
Policies/Procedures
Inspections, Fire CL+3 CL+3 UFC § 103.34 Alarm/sprinkler systems, prevention Prevention efforts Investigations, P P PC § 799 Support prosecution resulting in Evidence Arson homicide
Investigations, CL+6 CL+6 PC § 800 Great bodily harm, inhabited Evidence Arson structure or property
Journals, Fire Station C+2 C+2 GC § 34090 Activities, personnel, engine company
Permits, Uniform Fire CL+2 CL+2 GC § 34090
Code
Chemical Emissions C+2 C+2 GC § 34090
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EMERGENCY MANAGEMENT
OPERATIONS/EMERCENCY MEDI ~'AL SERVICES
Mutual Aid, Strategic S+2 S+2 GC § 34090
Plans
Exposure T+30 T+30 29 CFR Sampling results, collection
§ 1910.1020 methodology, background
Exposure T+1 T+1 29 CFR Laboratory reports and worksheets § 1910.1020
Medical T+30 T+30 29 CFR
§ 1910.1020
Medical T+2 T+2 29 CFR Employees less than one year
§ 1910.1020 GC § 34090
Training T+2 T+2 GC § 34090 Certifications/designations

HAZARDOUS

MATERIALS
Hazardous Waste C+10 C+10 Local Government Documentation re handling and Disposal Guidelines; disposal of hazardous waste
40 CFR § 122.21
Permits, Hazardous C+2 C+2 GC § 34090 Departments consistently recommend Materials Storage permanent retention of
environmentally sensitive materials
Programs, Household S+2 S+2 GC § 34090
Hazardous Waste
Training Materials S+2 S+2 GC § 34090;
8 CCR § 3204(d),
et seq.

Underground Storage P P GC § 34090(a) Documents re: storage Tank Location, installation, removal,
Compliance GC § 34090 remediation
Maintenance & C+2 C+2
Operation.

PROPERTY
Apparatus/Vehicle C+2 C+2 GC § 34090 Repair and Maintenance CCP § 340.5* *8 CCR 3203(b)(1)
Inventory, Equipment C+2 C+2 GC § 34090
and Supplies
Logs, Fire C+2 C+2 GC § 34090
Equipment/Gear

REPORTS
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Incident CL+3 CL+3 GC34090 Dispatch and daily logs
CCP § 338 *
*CCP 340.5
Field, Non-fire and C+2 C+2 GC § 34090
Logs
Fire, Non-arson and C+2 C+2 GC § 34090
Logs
Investigations, CL+3 CL+3 PC § 801; Structure
Evidence Arson UFC § 104.32
Weed Abatement CL+2 CL+2 GC § 34090 Reports, assessments, resolutions, documentation

LIBRARY
Borrower Registration 2 5 GC § 34090
Records
Records documenting
the registration of
authorized borrowers.

Cash Receipts 2 7 GC § 34090;
(for Daily deposit of
monies from Library)
Circulation Records 2 5 GC § 34090
Records documenting
the circulation of
library materials to
individual borrowers
Circulation Statistical 2 5 GC § 34090
Reports
Library Catalog 2 5 GC § 34090
Lost and Paid 2 7 GC § 34090
Receipts
Copies ofreceipts
issued when patron
pays for a lost book
Overdue Records 2 5 GC § 34090
Library Fines
Information
Purchase Orders 2 5 GC § 34090
Records of Missing 2 5 GC § 34090
Books in Circulation
Vouchers - 2 7 GC § 34090
Vendor Invoices,
Reference Information
and Proof of payment
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MUNICIPAL UTILITIF S DEPARTMENT

AIRPORT
Accident and CL+8 CL+8 Local Accidents, injuries, property Incident .Reports Government damages, general conditions re pilot (Aircraft) Guidelines and aircraft Agreements T+4 T+4 CCP § 337 Including concessionaire, slip rental, facility storage
Airport Certification P P 14 CFR Federal Aviation Administration § 139.207b; (FAA) required manuals
§§ 17.1.13-
171.213
Airport P P Local Annual and special reports to federal Operational Reports Government and state regulatory agencies. (Regulatory) Guidelines
Airport C+2 C+2 Local Logs, statistical summaries;
Operational Reports Government administrative records
(Administrative) Guidelines
Airport Noise C+10 C+10 Local Correspondence, studies, memos, Monitoring and Government reports, log books, documents related Complaint Guidelines to assessment of noise levels at
airports and resolution of complaints
Applications T+2 T+2 GC § 34090 Payment invoices, inventory listings, Aircraft Storage billing correspondence and other Parking related documents
Slip Rentals
Special Events C+2 C+2 GC § 34090 Permits, correspondence, related documents re use ofrights of way
Fueling 4 4 GC § 34090,
CCP § 337
Hazardous Waste C+10 C+10 Local Documentation re: the handling and Disposal Government disposal of hazardous waste
Guidelines;
40 CFR 122.21
Inspection, Runway C+10 C+10 Local Maintenance including Inspection Government reports, work orders and related
Guidelines records
Inspection, Safety Self C+2 C+2 14 CFR Safety inspection and related § 139.327 document include reviews and
analysis of all aspects of airport
operation
Inventory, Equipment L+2 L+2 GC § 34090 Includes vehicles, aircraft, vessels and Parts & Supplies related documents re repairs
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Inventory, Vehicle L+2 L+2 GC § 34090 Owners manual, warranty documents, Ownership and Title Department of Motor Vehicle title
and registration, and related
documents
Licenses, Permits C+2 C+2 GC § 34090 Forms, related documentation re:
licenses and permits required by
federal and state agencies
Maintenance, FAA P P 14 CFR Forms and reports required by FAA § 17 L 13- including Forms FAA-198, -418, -
171.213 6030-1, -6790-4
Maintenance/ L+2 L+2 . GC § 34090 Related to requests for service and Operations work orders for fuel, vehicle and
equipment maintenance and repairs
NOTAM (Notice to C+3 C+3 Local Reports re: conditions affecting Airmen) Government airport maintenance/operations Guidelines
Report, Accident C+2 C+2 GC § 34090 Memos and working documents (Copies)
Vehicle Assignment C+2 C+2 GC § 34090 Log books, request forms, lists Cemetery
Burial records P P GC § 34090
Pre-Need Lot purchase CL+2 CL+2 GC § 34090
Customer Service
Accounts Receivable 2 5 GC § 34090
Customer Records C+2 C+2 GC § 34090 Billing, correspondence, complaints Rates C+2 C+2 GC § 34090
Refunds 2 5 GC § 34090
Solid Waste
Collections / Landfill C +2 C +2 GC § 34090 Daily records, usage Facilities C +2 C +2 GC § 34090 Correspondence, maps
History, Sanitation P P . GC § 34090
Maintenance and C +2 C+2 GC § 34090
Operations
Maps P P GC § 34090 Location maps
Reports, studies CL+2 CL+2 GC § 34090
Reports, tonnage C+2 C+2 GC § 34090
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Wastewater
Facilities C+2 C+2 GC § 34090 Correspondence, maps, patron list History, Sanitation P P GC § 34090 Where City-owned
Maintenance and C +2 C+2 GC § 34090
Operations
Maintenance and C+2 C+2 GC § 34090 Includes work orders, inspection, Operations repairs, cleaning, reports, complaints
Maps P P GC § 34090 Location maps
Maps, Septic Tank P P GC § 34090 Location maps
Rates C+2 C+2 GC § 34090
Recycling Programs S+2 S+2 GC § 34090
Regulations S+2 S+2 GC § 34090 Includes legislation
Reports, Studies CL+2 CL+2 GC § 34090
Sludge C +2 C+2 40 CFR § 61.54 Sludge, sampling, charging rate to measure mercury content
Treatment Plant C+2 C+2 40 CFR § 60.153 Gas flow through wet scrubbing, oxygen content of exhaust gas, sludge
rate, temperatures, fuel flow, total
solids and volatile solids
Water
Billing/Customer C+2 C+2 GC § 34090 Billings, correspondence, complaints Records Connection Records P P GC § 34090 Maps, water line connections Inventory, Equipment C+2 C+2 GC § 34090
Locations P P GC § 34090 Mains, valves, hydrants, wells Maintenance and C+2 C+2 GC § 34090 Includes work orders, inspection, operations repairs, cleaning, reports, complaints
Service C+2 C+2 GC § 34090 Includes work orders, entry cards, manholes, service to property owners
Well & Pumping C+2 C+2 GC § 34090 Times operational, power used and quantity
Maps P P GC § 34090 Line location; easements
Master Plans C+2 C+2 GC § 34090 Copies
Meter Operations C+2 C+2 GC § 34090 Reader reports, orders, tests Maintenance Reports
Permits
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National P P GC § 34090 40 Compliance with Clean Water Act re:

Pollutant CFR § 122.28 pollutants
Discharge
Elimination
System
NPDES
Others C+2 C+2 GC § 34090 May depend on terms of state or federal agency
Policies and Procedures S+2 S+2 GC § 34090 Includes rules and regulations Rates S+2 S+2 GC § 34090
Reclamation C+5 C+5 40 CFR § 122.41 Daily operations including sewage flow, grit removal, chlorine usage, lab
analysis results, etc.

Reports
Conservation C+2 C+2 GC § 34090
Consumption C+2 C+2 GC § 34090
Corrosion Control C+12 C+12 40 CFR § 141.91 Compliance documentation Discharge C+5 C+5 40 CFR § 122.41 Average amount ofpollution Monitoring discharged into waters of
municipality.

Drinking Water C+10 C+10 40 CFR § 141.33
Corrections
Hydrograph P P GC § 34090 Daily flow of streams
Lead Service Line C+12 C+12 40 CFR § 141.91 Compliance documentation Public Education C+12 C+12 40 CFR § 141.91 Compliance documentation Quality Parameters C+12 C+12 40 CFR § 141.91 Compliance documentation Sanitary Surveys C+10 C+10 40 CFR § 141.33 Statistics, reports, correspondence Source Water C+12 C+12 40 CFR § 141.91 Compliance documentation, e.g. lead & copper
State Certification C+12 C+12 40 CFR § 141.91 Compliance documentation Variances, Water C+5 C+5 40 CFR § 141,33
System
Well Level C+2 C+2 GC § 34090
Sources C+2 C+2 GC § 34090 May include wells, rivers, lakes, districts
Surveyor Field Notes P P GC § 34090 Notes preparatory to maps of water installations
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Surveys, Water System C+10 C+10 40 CFR § 141.33 Statistics, reports, correspondence Sanitary
Tests
Bacteriological C+5 C+5 40 CFR § 141.33 Compliance records include location, Analysis date, method and results; corrections,
analysis ofbacterial content
Chemical Analysis C+10 C+10 40 CFR § 141.33 Compliance records include location, date, method used and results;
corrections, analysis of chemical
content
Quality C+12 C+12 40 CFR § 141.91 Compliance documentation including sampling data, analysis, reports,
surveys, documents, evaluation,
schedules, valves, etc.

Valve Main Records P P GC § 34090
Violations, Drinking C+3 C+3 40 CFR § 141.33 Retention applies to each violation Water
POLICE

ADMINISTRATION
Accounting/Cash C+2 C+2 GC § 34090
Reconciliation
Alarm Records C+2 C+2 GC § 34090
Chemical Emissions C+2 C+2 GC § 34090
Claim Files CL+5 CL+6 PC § 832.5; Claim copy, correspondence, Local photographs, supporting documents
Government relative to incidents involving the
Guidelines Police Department filed by citizens
Department Manual S S Local Changes to manual are recorded in Government the General Orders (permanent)
Guidelines
.Equipment T+2 T+2 GC § 34090 Retained until termination of Communication equipment use; Manuals, instructions,
procedures
Inventory S+2 S+2 GC § 34090 Listing of equipment assigned to division, to whom it is assigned
Reports - Activity C+2 C+2 GC § 34090 Weekly/monthly/quarterly/annual activity/statistical reports by division.

Retain only one form for retention
period
Survey Response Files C+2 C+2 GC § 34090 Surveys, responses, correspondence with other agencies requesting
statistical data
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INVESTIGATIONS
Administrative/ CL+5 CL+5 PC § 832.5 Initiated by citizens complaints or Internal EV § 1045 internally initiated; includes
GC § 12946 complaint, reports, findings
PC § 801.5;
PC § 803(c)
VC § 2547
Asset Forfeiture CL+2 CL+2 GC § 34090
Investigations/
Proceedings
Case File
Notifications C+2 C+2 GC § 34090 To legal property owner prior to case filing that property is subject to asset
forfeiture proceedings. If case is
filed, notification becomes part of
forfeiture case file.

Case Books, CL+2 CL+2 GC § 34090 Retained by division until a case is Investigative suspended/closed; transfer to Records
Division to be filed with associated
Daily Report (DR) file
Case Files P P PC § 799
Homicide
Investigator's
File
Narcotics (No arrest, CL+2 CL+2 GC § 34090 Retained by division until no longer Narcotics Cases) useful for investigative purposes Officer Involved CL+25 CL+25 GC § 34090;
Shootings Local
Government
Guidelines
Court C+1 C+l GC § 34090.7 Printouts of daily court scheduling Daily
Schedule
Sign-In Logs C+2 C+2 GC § 34090 Logs officers' names, time in/out for court appearances
Tracking C+2 C+2 GC § 34090 Database records subpoena number, System Records officer name, case number, defendant
name, district attorney name, court
information disposition
Evidence, Disposition Local Attach to duplicate Property Report, Forms Government file w/DR in Records Division Guidelines
Fingerprint T+2 T+2 GC § 34090 Paperwork authorizing fingerprinting Applicants Files and background checks for city
employment applicants and business
license applicants
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Inked/Palm AC+20 AC+20 GC § 34090; Persons booked into detention Cards Local facility; (Copies distributed to county,
Government state, federal agencies)
Guidelines
Records Appropriate PC 1) Retain for applicable case statute Latents Section of limitation; 2) or until evidence in
case is destroyed; Hard copy and
digitized
Suspect, CL CL Law Adults/juveniles suspected of a crime, Adult/Juvenile Enforcement taken for comparison. Destroy after .Management original purpose achieved
Guide by POST
Guns, Dealers Record of C+6 C+6 PC § 12070 Applicants, Monthly Gun Audits, Sale Applications Denied, Stolen (DOG File)
Informant Files T+10 T+10 Local Legal notifications, identification Government information, payment information,
Guidelines activities information
Jail C+6 C+6 GC § 34090 Daily report of staffing,
Daily Logs bookings/releases, transfers,
transportation
Inmate Record Local Dependent on facility's classification; Government see Laws and Guidelines for Local
Guidelines Detention Facilities by Board of
Corrections (State of California)
Inspection Files CL+6 CL+6 Local Inspections by various agencies Government
Guidelines
Surveys CL+2 CL+2 GC § 34090 Prepared quarterly, forwarded to State Board of Corrections
Licenses C+2 C+2 GC § 34090
Bicycle
.Bingo, Mace C+2 C+2 GC § 34090
Duplicate (Pink), C+2 C+2 GC § 34090
Secondhand Dealer,
Pawn Brokers
Logs S S Local
Auto Theft Government
Guidelines
Case Assignment C+l C+l Local
Government
Guidelines
Daily Activity C+2 C+2 GC § 34090
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Officer C+2 C+2 GC § 34090 Daily activity of incidents not reported by use of official report
Report Summary C+2 C+2 GC § 34090 Report numbers, type, names, dates retained for research value
Investigative (Pre- CL+10 CL+10 GC § 34090 Retained by division until cases are Arrest) suspended and closed
Juvenile Detention C+2 C+2 GC § 34090 Logs document juvenile processing per CYA
Property Control C+2 C+2 GC § 34090 Logs items coming into and going out of property room
.Rap Sheet CL+2 CL+2 GC § 34090 Requests for criminal history Subpoena C+2 C+2 GC § 34090 Subpoenas received/served daily Pawn Slips/Tickets C+3 C+3 B&P § 21628
Photographs Local Crime Scene, Registrant/Applicant,
Government Photo file, Accident. Retain according
Guidelines to practical and functional
association.

Daily Report T T GC § 34090 Assigned DR number, retained as (Negatives) form of evidence, destroyed at same
time evidence for associated case is
destroyed
Inmates C+20 C+20 Local By Prisoner number
(Negatives) Government
Guidelines
Registration Files, Life of Life of Fingerprint Card, photo, information Arson, Sex and registrant registrant within Local also forwarded to DOJ Narcotics within jurisdiction Government
jurisdiction Guidelines
Arrest/Conviction 2 (Mandatory 2 (Mandatory H&S § 11361.5 Applicable to convictions occurring H&S Section 11357 destruction destruction after January 1, 1996 or arrests not (b), (c), (d), (e) or from date of from date of followed by a conviction occurring H&S Section 11360 conviction or conviction or after January 1, 1996; Exception:
(b) violations date of arrest date of arrest .H&S 11357(e), the record shall be (Occurring after with no with no retained until a juvenile offender January 1, 1996) conviction) conviction) attains the age of 18 years, then destroyed pursuant to 11361.5
Arrest/Conviction Mandatory Mandatory H&S Applicable to convictions occurring H&S Section 11357 Destruction Destruction § 11361.5(c) prior to January 1, 1996 or arrests not (b), (c), (d), (e) or (Upon notice (Upon notice followed by a conviction occurring H&S Section I 1360 (b) from from prior to January 1, 1996 for violations violations (Occurring Department Department of of H&S Code 11357, 11364, 11365 before of Justice) Justice) and 11550
January 1, 1996)
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Crime See See descriptor PC § 800 Prosecution for an offense punishable Felony Crimes descriptor PC § 801 by imprisonment in state prison for With or Without eight years or more must commence
Arrests within 6 years after offense
commission. Commencement of
prosecution defined in PC 804.

Exception: See PC 803 -
Tolling/Extension of time periods;
Appeals process and "Three Strikes"
also considerations in assigning
retention.

Misdemeanor/ CL+2 CL+2 GC § 34090 No arrests, identifiable property or Infractions missing persons (See: Note 1)
Supplemental P P PC § 799 No statutory limitation for
Felony Capital prosecution. Includes Murder,
Crimes, Crimes kidnapping for ransom, treason,
Punishable by procuring execution by perjury, train
Death, Life wrecking, assault with a
Imprisonment
Destruction P P Local
Guns Government
Guidelines
Narcotics P P Local
Government
Guidelines
Disposition ofArrest/ Local Retention determined by action taken; Court Action Government i.e., recordable arrest or detention Guidelines (released no arrest)
False Alarm (Duplicate) C+2 C+2 GC § 34090
Non-Criminal C+2 C+2 GC § 34090 Injured or sick persons; missing Occurrences persons where person has been returned; traffic collision reports not
used as the basis for criminal charges
Property Original Until case is Until case is Local Copy retained in records case file; adjudicated/d adjudicated/dis Government Refer to Managing Property in Law isposition position Guidelines Enforcement Agencies (By POST) determined determined
.Range Inventory S+2 S+2 GC § 34090 Quarterly reports ofinventories of weapons and ammunition held by
Department .Range
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Reports C+2 C+2 GC § 34090 Arrest & Citation Register: Arson Offenses; Crimes Against Senior
Citizens: Death in Custody; Domestic
Violence; FBI Include Return
A/Supp; Hate Crime Incidents;
Homicide Reports, Supp.; Officers
Killed or Assaulted; Original to FBI -
DOJ; Uniform Crime Reports
Research Project Files CL+2 CL+2 GC § 34090 May include request forms, background materials, staÆreports,
final project reports and supporting
data
Sealed Mandatory Mandatory PC § 851.8 General provision: Upon petition, Adult Found Destruction Destruction records of agency must be sealed and Factually Innocent Upon and Upon and destroyed in accordance with the Pursuant to Pursuant to provisions set by court record; Court Order Court Order exceptions.

Juvenile Mandatory Mandatory WIC § 826 (a) & Upon petition, local laws enforcement Destruction Destruction (b) WIC § 781 records, within WIC 826(b) may be upon and upon and (a) destroyed as ordered by the court, if pursuant to pursuant to related probation and juvenile court court order court order records have been destroyed by the probation officer. Records involving
arrests, detention and/or petitioning
juvenile before juvenile court
Statistical (Crime C+2 C+2 GC § 34090 Internally generated information Analysis) using activity logs, citizen calls,
current and past crime statistic
reports, finance dept expenditure and
budget records: citations, crime
reports, accident reports, permits,
receipts. Reports created for variety
of purposes including
increases/decreases in criminal
activity; officer workload,
deployment, time usage
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Statistical (UCR), C+2 C+2 GC § 34090 Originals sent to FBI, DOJ Uniform Crime Reports
Mandatory to DOJ
(LEIC); FBI Include
Return A/Supplement;
Supplementary
Homicide Report; Law
Enforcement Officers
Killed or Assaulted;
Monthly Return of
Arson Offenses Know to
Law Enforcement;
Number of Violent
Crimes Committed
Against Senior Citizens;
Monthly Report of
Domestic violence
Related Calls for
Assistance; Monthly
Arrest and Citation
Register; Monthly Hate
Crimes Incidents' Death
In Custody Reporting.

Subpoenas (Duplicate) C+2 C+2 GC § 34090
Tapes C + 180 days C + 180 days GC § 34090.6 Exception: Recordings used as Audio, Telephone evidence in a criminal prosecution or
and Radio claim filed or litigation or potential Communications claims and litigation shall be preserved for 100 days after
conclusion of the court action
Surveillance/ C+13 mos. C+13 mos. GC § 34090.6
Security Video (Jail)
Use of Force C+2 C+2 GC § 34090 Includes review forms, arrest report Supervisory Review copies, logs
Files
Warrants Recall after Recall after 10 Local Recommended by the California Law Felony 10 years. years. Government Enforcement Warrant Officer's Exception: Exception: Guidelines Association
Murder/ Murder/
Escape Escape
.Misdemeanor Recall after 5 Recall after 5 Local Recommended by the California Law Criminal years years Government Enforcement Warrant Officer's Guidelines Association
Served C C Local Includes Warrant Service Information
Government Card, alpha index card
Guidelines
Unserved Until served, Until served, Local
(Local) recalled or recalled or Government
purged purged Guidelines
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PATROL
California Vehicle Code C+90 days C+90 days GC § 34090 Original is forwarded to court Infractions (Duplicates)
Parking/Traffic, C+2 C+2 GC § 34090 Griginals are forwarded to court after Duplicates agency processing; includes citations
electronically created
Transmittals C+2 C+2 GC § 34090 Listing of citations forwarded to court, filed for reference
Cards C+2 C+2 GC § 34090
Dispatch
Field Interview CL+2 CL+2 GC § 34090
Citations CL+2 CL+2 H&S § 11361 5
11357(e),
Juvenile
1 1357b H&S, CL+2 L+2 H&S § 11361.5 CA Admin Code, Chapter 1, Title II, 11357c H&S, Sec 708
11360b H&S
Violations
Cite and Release CL+2 CL+2 GC § 34090
Equipment C+2 C+2 GC § 34090 Documents problems, malfunctions, Radio Logs resolution to provide equipment
(Communication) performance history
General Orders P P GC § 34090;
Local
Government
Guidelines
Patrol Requests C+2 C+2 GC § 34090; From citizens for patrol presence (Correspondence)
Radar Calibration T+2 T+2 GC § 34090 Documentation ofRadar instruments Records retained during use/ownership
Reports . CL+2 CL+2 GC § 34090 Non-Jury
Accident
Traffic Collision . P P Local
Fatalities Government
Guidelines
Vehicle S S Local Record of assignments
Assignment Government
Reports Guidelines
Down Reports C+1 C+l Local Printouts reporting which vehicles are Govemment down for repair, maintenance, etc.

Guidelines
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Repossession/ C+2 C+2 GC § 34090
Private Impounds
Service Schedules S S GC § 34090
Vests, Bulletproof C+2 C+2 GC § 34090 Authorization to purchase Letters
Warrants Recall after 1 Recall after 1 Local Recommended by the California Law Parking year year Government Enforcement Warrant Officer's Guidelines Association
Traffic Recall after 5 Recall after 5 Local Recommended by the California Law years years Government Enforcement Warrant Officer's
Guidelines Association
Weapons, Database P P Local Departmentally-owned weapons, Government personal weapons, alternate weapons,
Guidelines secondary handguns; produces
inventory reports

SERVICES
Chemicals/Film S S Local
Inventories Government
Guidelines
Equipment T T Local
Inventory/Sign-out Government
Cards - Photo Lab Guidelines
Operations Files - P P Local Retain until equipment no longer Photo Lab Government owned/used by department; Manuals, Guidelines instructions, procedures for
use/operations of photographic
equipment
Grievance Files S S GC § 34090 Grievance filed by employees, supporting documentation
Investigations, C+1 C+l GC § 34090 Non hired
Background
Background C+2 C+2 Local Include original reports re: PC 832.5 Hired Government investigations
Guidelines
Parades & Special S S GC § 34090 Reports, memos, correspondence, Events File scripts, supplier information,
assignments, deployments, supporting
documentation
Permits L+2 L+2 GC § 34090 Approval Process
Alcoholic Beverage
Control
License
Concealed Weapons CL+2 CL+2 GC § 34090
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Photographs S+2 S+2 GC § 34090
Personnel
Negative Log C+2 C+2 GC § 34090
Negatives, Misc. C+2 C+2 GC § 34090 Not case-related (Public relations, promotions, events, ceremonies, staff
photos)
Press Releases C+2 C+2 GC § 34090
Press, Video Programs C+2 C+2 GC § 34090 Collection of videos of programs and (Community Relations) events; outside press coverage of department
Property Files C+2 C+2 GC § 34090 Original reports and supplemental documentation (Lost, Found,
Safekeeping)
Property, Pawn C+2 C+2 GC § 34090 Sales, slips. Dealer required to file Broker/Secondhand duplicate with agency
Reports C+6 mos. C+6 mos. GC § 34090.7 Original maintained by DOJ. Dealer Dealer of Gun Sales, required to file duplicate with agency Duplicate
Restraining Orders, C C Local Destroy after law enforcement actions Emergency Protective Government described in PC 273.5, 273.6, 646.9, Orders, Temporary Guidelines 12028.5, 13700 and Family Code Restraining Orders, Sections 6380-6383 are fulfilled and Legal Stipulations, effective date ofrestraining order has Orders After Hearing expired.

Rosters (Divisional) S+2 S+2 GC § 34090 Personnel assigned to division.

Schedules P P GC § 34090
Daily
Watch S S GC § 34090
Assignment/
Timekeeping
Records
Speaker Requests C+l C+1 GC § 34090 Community and business requests for public appearances, speakers
Tests, Densitometer C+2 C+2 GC § 34090 Daily tests of development Results (Photo Lab) chemicals/processes for quality
control.

Training GC § 34090
.Bulletins S S
Event Files Recall after 1 Recall after 1 GC § 34090 Correspondence, brochures, year year promotional materials, info on
speakers, guests, supporting
documents
Lesson Plans, Range T+2 T+2 Scope, content, time period of courses I:\cclerk\Resolutions\6576.wpd 43
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Personnel (by name) CL+2 CL+2 GC § 34090 Paperwork documenting officers' internal and external training
Schedules, Range P P GC § 34090 Daily, weekly, monthly schedules of training events at range
Volunteer Card Files S S GC § 34090 Volunteers' identification, contact information
Animal Control
Complaints CL+2 3 GC § 34090 (d)
Bite Report P 3 GC § 34090 (d)
Citations S CO + 2 GC § 34090 (d)
Daily Logs C+l 3 GC § 34090 (d)
Impound records C+2 3 GC § 34090 (d)
Spay and Neuter S 3 GC § 34090 (d)
Refunds
Code EnforCeMent
Abandoned vehicles Recall after 1 2 GC § 34090 (d)
year
Case files 2 P GC § 34090 (d) Building, housing, and mobile home code violation records (including
inspections, public nuisance, rubbish
and weed abatement, vehicle
abatement, citations, massage parlor
permits, general).

Liens and releases, P P GC § 34090 Abatement.
supporting
Logs 2 2 GC § 34090 (d) Lien recovery, citations, complaints.

Regulations 2 P GC § 34090 (d) Includes rules.

Reports, federal and 2 .P GC § 34090 (a) Code enforcement statistics (.may state contain records affecting title to real
property or liens thereon).

Violations, building, 2 P GC § 34090 (d) Supporting code enforcement activity, property, and zoning
Management Information Systems
Inventory, information 2 2 GC § 34090 Hardware/software inventory logs; systems systems manuals.

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Program files and GC §§ 34090,
directories: 34090.7
Annual backup: 2 2
Daily backup; C+2 mos. C+2 mos.

Monthly backup: C+1 C+1
Weekly backup: C+5 C+5
Tapes, information 2 2 GC § 34090 System generation.
systems
Public Information
.Publications 2 2 GC § 34090 Brochures, newsletter, bulletins, press releases.

Recreation
Inventory, records 2 2 GC § 34090 Inventory of non-current or inactive records holdings and location, indices
Public Records Requests 2 2 GC § 34090
TAXIS T+4 T+4 GC § 34090 License, permits for Taxicabs, shuttles, etc.

Note 1: The destruction of felony, misdemeanor and infraction Crime/Supplemental Reports permitted providing:

1. They do not relate to an unadjudicated arrest except for H&S 11357 or H&S violations;

2. They do not relate to unserved warrants;

3. They do not involve identifiable items which have not been recovered;

4. They do not relate to PC 290, PC 457.1, or H&S 11590 registrants;

5. They do not relate to violations listed in PC Sections 799 and 800;

6. The cases are not presently involved in either a civil or criminal litigation.

PUBLIC WORKS DEPARTMENT
Administration
Agendas C+2 P GC § 34090 (d) City Planning Commission agendas.

Agenda Reports C+2 P GC § 34090 (d) City Council and Planning Commission.

Committees 2 P GC § 34090 Member lists, minutes/agendas, informational material, reports.

Correspondence 2 P GC § 34090 (d) Working documentation.

General subject files 2 C+5 GC § 34090 (d) Internal documentation.

Minutes P P GC §§ 34090 Official minutes and hearing
(d), 36814, proceedings of board or commission.
40801
Permits 2 2 GC § 34090 Tree removal.

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Photographs ? P GC § 34090 (d) Aerial photographs.

Policies and procedures 2 2 GC § 34090 Includes, rules, regulations, standards.

Resolutions P P GC § 34090 Board, commission, or committee.

Request for proposals 2 2 GC § 34090
(RFPs)
Speaker slips 2 2 GC § 34090 Information submitted by speakers at commission and committee meetings.

Studies and special 2 2 GC § 34090 (d)
reports
Tapes, CDs, recordings: GC § 54953.5 When used for minute preparation; Audio: (b); otherwise-2 years.

Video: 30 days 30 days GC § 34090. 7
90 days 90 days
Engineering
Bridges and overpasses L L GC § 34090 Life of Structure.

Inspection 2 2 GC § 34090 Includes intersection, sidewalks, bridges, and overpasses.

Capital improvement 2 CL+10 CCP § 337.15 Supporting documents, including projects bidders' list, specifications, reports,
plans, work orders, schedules, etc.

Construction traffic 2 CL+10 CCP § 337.15 Daily tracking. control plan
Drawings, traffic control 2 P GC § 34090 Signs, signing and striping, road plan construction.

Flood control 2 2 GC § 34090 (d) Storm drains.

Drainage P P GC § 34090 Includes dams, lakes, basins, creeks Facilities
Flood Zones P P GC § 34090 Includes flood maps
Insurance Programs S+2 S+2 GC § 34090 Includes copies of policies, rules, programs
Policies/Procedures S+2 S+2 GC § 34090 Rules and Regulations Reports/Studies CL+2 CL+2 GC § 34090
Flood records 2 P GC § 34090
Permits 2 P GC § 34090 Grading, encroachment.

Photographs 2 P GC § 34090 Includes aerials.

Plans, capital 2 P GC § 34090 Streets, curbs, gutters, sidewalks, improvement, projects storm drains, water, sewer, parks. celerk Resolutions 05~6mpd 46
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Policies and procedures 2 P GC § 34090 Includes rules, regulations, standards.

Relocation files 2 CL+2 GC § 34090 Redevelopment.

Special districts 2 P GC § 34090 (a) Supporting documents re improvement, lighting, underground
utility; bonds, taxes, and construction.

Street/alley P .P GC § 34090 (a) Relinquishment ofrights and fee title. (abandonment/
vacation)
Street naming and 2 P GC § 34090
numbering
Studies 2 2 GC § 34090 Traffic volume, accident history, requests, statistics, drawings,
supporting traffic devices.

Surveys 2 P GC § 34090 (a) Recording data and maps.

Parks and Street Trees
Accident reports - T+2 T+5 GC § 34090 Employees -
kept in personnel file.
employees
Accident reports - CL+2 CL+2 GC § 34090 Accidents of patrons using park patrons facilities.

Inventory, equipment AU+2 AU+2 GC § 34090 Warranties, purchase orders.

Landscape C+2 C+2 GC § 34090 Contracts, complaints, specifications, photos, reports.

Landscape drawings C+2 P GC § 34090 Drawings.

Maintenance and 2 C+5 GC § 34090 Includes work orders, inspection, operations repairs, cleaning, reports, complaints.

Maps P P GC § 34090 Irrigation, plot plans.

Pest Control 2 2 GC § 34090 (d) Pesticide applications, inspections and sampling, documents.

Photographs 2 P GC § 34090
Plans, proposed CU+2 2 GC § 34090 Future plans, new sites, expansions or until superceded.

Policies and Procedures S+2 S+2 GC § 34090 Includes rules and regulations Schedules, class and CU+2 CU+2 GC § 34090 Enrollment, liability releases, events evaluations, attendance, fliers in
personnel file.

Studies CL+2 CL+2 GC § 34090 Future sites, expansions.

Streets and Electrical
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Abandonments/ P P GC § 34090
Vacations
Closures P P GC § 34090
Easements, dedications, P P GC § 34090
rights-of-way
Field books P P GC § 34090
Intersection records C+2 C+2 GC § 34090 Includes correspondence, volume counts, accident history.

Landscaping C+2 C+2 GC § 34090 Plants, tree maintenance, work orders.

Lighting C+2 C+2 GC § 34090 Maintenance, work orders.

Maintenance/ C+2 C+2 GC § 34090 Includes work orders, inspection, Operations repairs, cleaning, reports, complaints,
signals, striping.

Maps P P GC § 34090 Fire hydrants, lighting districts,
wheelchair ramps, storm drains,
streets, sidewalks, utilities.

Master Plans CU+2 P GC § 34090 Copies.

Parking: GC § 34090
Lots/garages 2
Regulations: S+2 P
Parking meters: 2 2
Permit, parking 2 5 GC § 34090 Residential.

Signage 2 L+2 GC § 34090 Log books, index register cards, inventory lists, records oftraffic
signs.

Speed limits S+2 L GC § 34090
Traffic count 2 2 GC § 34090 Evaluation of traffic volume.

Traffic safety 2 2 GC § 34090 Pedestrian safety, bicycle lanes.

Traffic signals 2 L GC § 34090 Logs, drawings, wiring diagrams, codes, circuit numbers, installation
records, testing and maintenance.

REDEVELOPMENT AGENCY
Bonds 2 P CCP § 337 Revenue bond documentation.

Loans P P GC § 34090 Promissory notes, deeds of trust,
detail information.

Programs CL+3 P 24 CFR § 570. Includes comprehensive Housing 502(b)(3); 24 Authority strategy, meeting credit
CFR § 85.42, certificate, housing bond advisory, inand OMB Cir. A- lien housing mitigation, low/moderate 110, No. C housing, rental housing assistance.

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Reports 2 P GC § 34090 Activity, periodic.

Reports, federal and 2 P GC § 34090 (a) Grants, community/urban state development (includes CDBG) 1:\cclerk\Resolutions\6576.wpd 49
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1 I:\cmo\Resolutions\8475_Destruction_of_Public_Records_City_Clerk_Files.docx - AE RESOLUTION NO. 8475

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING

THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 6576 on February 20, 2007, which established regulations governing the retention and disposition of records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576, the City Clerk’s office has submitted an application for the destruction of certain public records which are described in Exhibit “A” to this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows:

Section 1. That the application for the destruction of public records as described in Exhibit “A” is hereby approved.

ADOPTED, SIGNED, AND APPROVED this 20th day of June 2023. ______________________________
Eddie Tejeda, Mayor
Attest:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 103 of 1523
2 I:\cmo\Resolutions\8475_Destruction_of_Public_Records_City_Clerk_Files.docx - AE I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was adopted by the City Council at a regular meeting thereof held on the 20th day of June, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
______________________________
Jeanne Donaldson, City Clerk
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City Council Meeting H. 5.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Disclosure of Settlement Agreement and Release of All Claims Candace Sheri Jean Davis; San Bernardino County Superior Court Case No. CIVSB2132368 (City Attorney Garcia)
DISCUSSION:

Attached is a copy of the "Settlement Agreement and Release of All Claims," which reflects the terms and conditions for settlement of the above-mentioned litigation as approved by the City Council and City Attorney. In accordance with the City's Municipal Code, and following the spirit of the Brown Act, this matter is on your agenda to approve the settlement, notify the public of the settlement negotiated by the City and to authorize the Mayor to execute the Agreement.

SUBMITTED BY:

Yvette M. Abich Garcia, City Attorney
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Attachments
Settlement Agreement
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City Council Meeting H. 6.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize Mayor Tejeda to sign a letter on behalf of the City of Redlands in support of AB 1657 enacting the Affordable Housing Bond Act of 2024 (Assistant City Manager McConnell)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council authorize Mayor Tejeda to sign a letter on behalf of the City of Redlands in support of AB 1657 enacting the Affordable Housing Bond Act of 2024.

RECOMMENDATION:

Staff recommends City Council authorize Mayor Tejeda to sign a letter on behalf of the City of Redlands in support of AB 1657 enacting the Affordable Housing Bond Act of 2024.

DISCUSSION:

In May 2023, City of Redland staff received an Action Alert from the League of California Cities (Cal Cities) requesting a letter of support be submitted regarding Assembly Bill 1657 (AB 1657). AB 1657 would place a $10 billion bond measure on the March 2024 ballot to spur the production of affordable and supportive housing. The bill authorizes $10 billion in general obligation bonds to fund affordable and supportive housing programs, including the Multifamily Housing Program, the CalHOME program, the My Home down payment assistance program, and the Joe Serna, Jr. Farmworker Housing Program. As currently proposed, funding through AB 1657 would be allocated as such:
$7 billion - Multifamily Housing Program
$1.5 billion - Preservation or rehabilitation of existing subsidized or Redlands Regular Meeting of 06-20-2023 114 of 1523
unsubsidized rental housing
$1 billion - Appropriated by the Legislature to provide homeownership opportunities through the following programs:

CalHome Program
Home purchase assistance program
$500 million - Appropriated by the Legislature to:

Joe Serna, Jr. Farmworker Housing Grant Program
AB 1657 would provide targeted and significant funding to support community-based solutions that get California residents off the streets and in their homes. A recent statewide survey by Cal Cities shows that cities in California believe limited supportive housing options and lack of ongoing funding are the top two barriers to preventing and reducing homelessness. AB 1657, if approved, would provide such funding.

ALTERNATIVES:

City Council may elect not to authorize Mayor Tejeda to sign a letter in support of AB 1657.

STRATEGIC PLAN:

Supports Strategic Plan Priority A, Quality of Life,Strategic Objective 2 - Economic Vitality, Implement policies and programs to expand the City's affordable housing.

SUBMITTED BY:

Janice McConnell, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Brian Desatnik, Development Services Director
REPARED BY:

Ross Wittman, Project Manager
Redlands Regular Meeting of 06-20-2023 115 of 1523
Fiscal Impact
Discussion:

There is no fiscal impact associated with the authorization of Mayor Tejeda to sign a letter of support for AB 1657.

Attachments
AB 1756 Letter of Support
Redlands Regular Meeting of 06-20-2023 116 of 1523
1 City of

REDLANDS
35 Cajon Street, Redlands, CA 92373
909-798-7533
[email protected]
June 20, 2023
The Honorable Buffy Wicks
Chair, Assembly Committee on Housing and Community Development 1021 O Street, Room 4240
Sacramento, CA 95814
RE: AB 1657 (Wicks) The Affordable Housing Bond Act of 2024.

Notice of Support (As of 04/17/23)
Dear Assembly Member Wicks,
The City of Redlands is pleased to support your AB 1657, which would place a $10 billion bond measure on the March 2024 ballot to spur the production of affordable and supportive housing.

Housing affordability and homelessness are among the most critical issues facing Californians today. City officials intimately understand these crises firsthand. Local leaders are working to find creative solutions so homes of all income levels can be built. That is why cities are calling on the Legislature and the Governor to provide ongoing funding to help cities prevent and reduce homelessness and spur housing development.

AB 1657 would provide targeted and significant funding to support community-based solutions that get our residents off the streets and keep them in their homes. A recent statewide survey by Cal Cities underscores the need for funding. The results show that cities believe limited supportive housing options and lack of ongoing funding are the top two barriers to preventing and reducing homelessness.

With the elimination of redevelopment in California almost ten years ago, the City of Redlands, like many cities our size, was left with no ongoing revenue source to support much needed affordable housing in our community. The City is tasked, through its Housing Element, with providing over 1,500 lower income housing units over the next 8 years. Programs such as those that will be funded through this ballot measure will help the City in achieving this goal.

The investments proposed in AB 1657 would come at a critical time as the last round of funding for the state’s flagship multi-family affordable housing program, the Multifamily Housing

EDDIE TEJEDA
Mayor

PAUL BARICH
Mayor Pro Tempore

DENISE DAVIS
Council Member

JENNA GUZMAN-LOWERY
Council Member

MARIO SAUCEDO
Council Member
Redlands Regular Meeting of 06-20-2023 117 of 1523
2 Program, was oversubscribed ten to one. Affordable housing projects are ready to go if funding is available.

The City of Redlands believes that now is the time to invest in affordable housing. With the slowing economy, stubbornly high inflation, and the heightened threat of an economic recession, we know that our residents, now more than ever, are at risk of housing instability, losing their homes altogether, and falling into homelessness.

For these reasons, the City of Redlands supports AB 1657.

Sincerely,
Eddie Tejeda
Mayor
City of Redlands
cc: The Honorable Buffy Wicks
Rosalicie Ochoa-Bogh, State Senator
Eloise Gomez Reyes, Assembly Majority Leader
James Ramos, Assemblymember
Greg Wallis, Assemblymember
Laura Varela, Inland Empire/Desert Mountain Regional Public Affairs Manager, via email
League of California Cities (via email: [email protected]) Redlands Regular Meeting of 06-20-2023 118 of 1523
City Council Meeting H. 7.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8487 approving Agreement 3CA06326 with the Department of Forestry and Fire Protection (Cal Fire) for wildland protection during fiscal year 2023-2024 for an amount not to exceed $244,353.46 (Fire Chief Sessler)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve Resolution No. 8487 with the Department of Forestry and Fire Protection (Cal Fire) for wildland protection during fiscal year 2023-2024 for an amount not to exceed $244,353.46
RECOMMENDATION:

Staff recommends that City Council approve Resolution No. 8487 with the Department of Forestry and Fire Protection (Cal Fire) for supplemental fire resources such as helicopters, aircraft retardant drops, hand-crews, and unified command for wildland fire incidents for an amount not to exceed $244,353.46 during fiscal year 2023-2024.

DISCUSSION:

With the annexation of the area located south of Sunset Drive into the City of Redlands in 1990, the California Department of Forestry (CAL FIRE) and the City of Redlands entered into a Wildland Fire Protection Agreement. Since then, the agreement is reviewed, updated and approved annually. The agreement previously provided for the protection of 2,900 acres of wildland within the city.

However, the coverage increased to 5,985 acres in fiscal year 2022. This widened the protection of the wildland areas affected. Specifically, CAL FIRE provides supplemental fire resources such as helicopters, aircraft retardant drops, hand-crews, and unified command for wildland fire incidents. The Redlands Regular Meeting of 06-20-2023 119 of 1523
drops, hand-crews, and unified command for wildland fire incidents. The agreement covers the period beginning July 1, 2023, to June 30, 2024, and requires annual amendments to reflect any changes in CAL Fire's costs for providing service. The annual cost for FY 2023-2024 is $244,353.46. The agreement allows for a more predictable fire suppression cost, considering that just one moderate vegetation fire could result in significant suppression costs associated with the utilization of highly specialized equipment, materials, and the costs of command staff and personnel.

ALTERNATIVES:

City Council may choose to deny approval of the Wildland Fire Protection Agreement.

STRATEGIC PLAN:

Priority B - Public Health and Safety
SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2023-2024
Revenue Generating: N
Appropriation Required Y/N: N
Discussion:

The total cost for services under the Wildland Fire Protection Agreement from Cal Fire for fiscal year 2023-2024 is $244,353.46. This cost includes a per acre rate of $36.45 per acre plus an administrative rate of $12.01. The total cost has been budgeted in the Fire Department's FY 23/24 budget.

Redlands Regular Meeting of 06-20-2023 120 of 1523
Attachments
Resolution 8487
Exhibit A - Agreement
Redlands Regular Meeting of 06-20-2023 121 of 1523
1 I:\cmo\Resolutions\8487_for_CalFire_Wildland_Protection FY2023-24.docx - AE RESOLUTION NO. 8487

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

APPROVING THE AGREEMENT WITH THE DEPARTMENT OF FORESTRY AND FIRE

PROTECTION (CALFIRE) FOR WILDLAND PROTECTION SERVICES DURING FISCAL YEAR 2023/2024.

WHEREAS, the City wishes to approve an agreement with the Department of Forestry and Fire Protection (CALFIRE) for wildland protection services in order to protect the public health and safety from wildfires with supplemental fire resources from CALFIRE such as helicopters, aircraft retardant drops, hand-crews, and unified command for wildland fire incidents.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City of Redlands does hereby approve the agreement with the California Department of Forestry and Fire Protection (CALFIRE) dated June 20th, 2023 (Contract #3CA06326) attached hereto as Exhibit A. This agreement provides Wildland Protection during the State fiscal year 2023/2024.

Section 2. The Mayor of the City of Redlands is hereby authorized to sign and execute said agreement on behalf of the City of Redlands.

ADOPTED, SIGNED AND APPROVED this 20th day of June, 2023. ________________________
Eddie Tejeda, Mayor
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 122 of 1523
2 I:\cmo\Resolutions\8487_for_CalFire_Wildland_Protection FY2023-24.docx - AE I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 123 of 1523
3 I:\cmo\Resolutions\8487_for_CalFire_Wildland_Protection FY2023-24.docx - AE

EXHIBIT A
Redlands Regular Meeting of 06-20-2023 124 of 1523

STATE OF CALIFORNIA

COOPERATIVE FIRE PROGRAMS

LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION

REIMBURSEMENT AGREEMENT
LG-W REV 1/2023
AGREEMENT NUMBER 3CA06326
REGISTRATION NUMBER:

1. This Agreement is entered into between the State Agency and the Local Agency named below:

STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME
City of Redlands

2. The term of this Agreement is: July 1, 2023 through June 30, 2024

3. The maximum amount of this Agreement is: $ 244,353.46 Two Hundred Forty Four Thousand, Three Hundred Fifty Three Dollars, and Forty Six Cents

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C* – General Terms and Conditions; DGS GTC Version: 04/2017 0 pages Exhibit D – Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E – Additional Provisions 6 pages
*Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this Agreement as if attached hereto.

General Terms and Conditions can be viewed at: http://www.dgs.ca.gov/ols IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
City of Redlands
BY (Authorized Signature) DATE SIGNED(Do not type)


PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS
PO Box 3005 Redlands, CA 92373-1505

STATE OF CALIFORNIA

AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature) DATE SIGNED(Do not type)


PRINTED NAME AND TITLE OF PERSON SIGNING
Matthew Sully, Assistant Deputy Director, Cooperative Fire ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
Redlands Regular Meeting of 06-20-2023 125 of 1523
Contractor Name: City of Redlands
Contract No: 3CA06326
- 2 -

EXHIBIT A

COOPERATIVE FIRE PROGRAMS

AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA

1. The project representatives during the term of this Agreement will be:

CAL FIRE Unit Chief: Local Agency: City of Redlands
Name: Shane Littlefield Name: Rich Sessler
Phone: (909) 881-6900 Phone: (909) 798-7600
Fax: (909) 881-6969 Fax: (909) 798-7602
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:

CAL FIRE Unit Chief: Shane Littlefield Local Agency: City of Redlands Section/Unit: San Bernradino Unit Section/Unit:

Attention: Patrick Aguada Attention: Rich Sessler
Address: 3800 N. Sierra Way
San Bernardino, CA
92405
Address: PO Box 3005
Redlands, CA 92373-1505
Phone: (909) 881-6900 Phone: (909) 798-7600
Fax: (909) 881-6969 Fax: (909) 798-7602
Send an additional copy of all correspondence to:

CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460

2. AUTHORIZATION
This Agreement is entered into this 1st day of July, 2023, by and between the State of California, hereinafter called STATE and City of Redlands, County of San Bernardino, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the standard clauses for example in Exhibit C, use the word “Contractor” that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement.

Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection.

3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 5985 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area.

Redlands Regular Meeting of 06-20-2023 126 of 1523
Contractor Name: City of Redlands
Contract No: 3CA06326
- 3 -
STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas.

4. SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.

B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland fire protection at the same level of service it now provides on adjacent State Responsibility Area.

C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in the preplanned wildland response are assistance by hire and the financial responsibility of the LOCAL AGENCY.

5. ADMINISTRATION
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE.

B. STATE response will be subject to availability of resources.

C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command.

D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area.

6. MUTUAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY.

7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services.

Redlands Regular Meeting of 06-20-2023 127 of 1523
Contractor Name: City of Redlands
Contract No: 3CA06326
- 4 -

EXHIBIT B

BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION

1. Invoicing and Payment:

A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of $36.45 per acre, plus an 12.01% administrative charge for a total of $244,353.46 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates.

B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE’s obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination.

C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection rate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment.

2. Budget Contingency Clause
A. If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein.

B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein.

Redlands Regular Meeting of 06-20-2023 128 of 1523
Contractor Name: City of Redlands
Contract No: 3CA06326
- 5 -
D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein.

E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.

F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement.

Redlands Regular Meeting of 06-20-2023 129 of 1523
Contractor Name: City of Redlands
Contract No: 3CA06326
- 6 -

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement, including nonpayment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation.

2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement or understanding.

3. Operating Plan
Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be attached after Exhibit E. If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan.

4. Extension of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of services provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into.

5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.

6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party.

Redlands Regular Meeting of 06-20-2023 130 of 1523
Contractor Name: City of Redlands
Contract No: 3CA06326
- 7 -

EXHIBIT E

ADDITIONAL PROVISIONS
Attachments
Budget Plan
Topographic Map
Operating Plan
Annual Report
Redlands Regular Meeting of 06-20-2023 131 of 1523
City of Redlands
3CA06326
Page #: 8
39002

AND THE CITY/TOWN OF A LOCAL AGENCY
Number of Acres 5985
General Fund Reimbursement $ 16.33 $ 97,735.05
Unit Budget $ 20.12 $ 120,418.20
Sub-Total $ 218,153.25
Admin Rate 12.01% $ 26,200.21
Total Protection Cost $ 244,353.46
FOR THE 2023/2024 FISCAL YEAR

LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account (PCA #)
Contract Name:

Contract #:

Comments Section:

AGREEMENT COST CALCULATIONS:

THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA)

WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE

STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE) Redlands
Redlands Regular Meeting of 06-20-2023 132 of 1523
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Water Features
BLM Area 69

CAL FIRE MTZ
Direct Protection Area (DPA)
State DPA
Federal DPA
Local DPA

CAL FIRE WPA
Elizabeth A. Smith
CAL FIRE San Bernardino Unit
Prepared on: July 1, 2021
City of 3 Redlands
Wildland Protection
Agreement (WPA)
0 0.5 1 2
Miles

SAN BERNARDINO COUNTY

RIVERSIDE COUNTY
City of Redlands City of Redlands
BLM Area 69
BLM Area 69
WPA:
5985 Acres
CONTRACT# 3CA06326 p.9
Redlands Regular Meeting of 06-20-2023 133 of 1523
City of Redlands
Contract: 3CA06326
Page10

REDLANDS WILDLAND CONTRACT AREA OPERATIONAL PLAN
Between
CALIFORNIA DEPARTMENT OF FORESTRY and FIRE PROTECTION (CAL FIRE), San Bernardino Unit,
And

REDLANDS FIRE DEPARTMENT
Purpose
The purpose of this operating plan is to increase and/or enhance the fire ground operations within the California Department of Forestry and Fire Protection (CAL FIRE) San Bernardino Unit Redlands Wildland Contract area including mutual threat zones. This plan would allow responding agencies to pre-designate the Unified Ordering point, VHF Radio Frequencies, establishment of a Unified Command structure for wildland fires in the contract area.

Proposal

1. The proposed plan is to:
a. Suppress Wildland fires within the contract area and/or mutual threat zone.

2. Area involved;
a. See attached map, Redlands Wildland Contract area inclusive of mutual threat zones.

Procedures

1. Regardless of which agency Company Officer is on scene of the incident first, the first arriving Company Officer shall;
a. Assume command,
b. Establish jurisdiction,
c. Determine threats with potential,
d. Provide a report on conditions,
e. Formulate and effect a plan of action,
f. Prioritize control objectives,
g. Life, Property and Natural Resources,
h. Request additional resources as appropriate,
i. Establish the Unified Ordering Point.

2. The Unified Ordering Point shall be the California Department of Forestry and Fire Protection (CAL FIRE) San Bernardino Unit Emergency Command Center (BDCC).

3. Regardless of which agency Chief Officer is on scene of the incident first; Redlands Regular Meeting of 06-20-2023 134 of 1523
City of Redlands
Contract: 3CA06326
Page11
a. The first arriving Chief Officer will transition command from the initial attack incident commander.
b. Announce and assume command.
c. Establish an Incident Command Post.

4. Wildland fires will be managed via Unified Command structure affording all agencies with jurisdictional responsibility to establish a common set of objectives and strategies.

5. Common communications shall be established utilizing the FIRESCOPE Statewide channel plan with the following VHF frequencies.
a. Command
i. Common command frequency assigned by the BDCC
b. Tactical
ii. Common tactical frequencies assigned by the BDCC
c. Air to Ground
iii. Common air to ground frequencies assigned by the BDCC d. Note: California Department of Forestry and Fire Protection (CAL FIRE) San Bernardino Unit Emergency Command Center (BDCC) will make every effort to assign VHF frequencies utilizing the pre-designated frequency chart below.

VHF FREQUENCIES
BDU L1 151.4450 159.3900 BDU LOCAL 1
CDF C1 151.3550 159.3000 CDF COMMAND 1
CDF C2 151.2650 159.3300 CDF COMMAND 2
CDF C3 151.3400 159.3450 CDF COMMAND 3
CDF T5 151.2500 151.2500 CDF TAC 5
CDF T8 151.3700 151.3700 CDF TAC 8
CDF A/G 151.2200 151.2200 CDF AIR TO GND NET
VFIRE22 154.2650 154.2650 VFIRE22
VFIRE23 154.2950 154.2950 VFIRE23

6. Wildland fires in jurisdictions outside of the Redlands Wildland Contract area that are deemed an immanent threat to Redlands Wildland Contract area or mutual threat zone:
a. Immediate notification will be made to BDCC. BDCC will in turn notify Redlands Fire Department via San Bernardino County Communications Center (XBOC).

7. For Wildland fires originating in the Redlands Wildland Contract area or mutual threat zone, Cal Fire will dispatch resources based on the Low, Medium or High dispatch levels, as well as by the closest resource concept. Additional resources may be responded based upon initial reports.

RESPONSE LEVELS

STATE RESOURCES HIGH MEDIUM LOW
Engines 5 4 2
Dozers 1 1 -
Crews 2 2 -
Redlands Regular Meeting of 06-20-2023 135 of 1523
City of Redlands
Contract: 3CA06326
Page12
Helicopter 1 1 -
Air Tanker 2 - -
Air Attack 1 - -
Battalion Chief 1 1 1
Repair of Fire Suppression Damage

1. The nature of fire and other emergency activity work invites accidents, injuries, and general confusion. In addition, fire control forces may take actions that are reasonably necessary to control a fire or other emergency but which are damaging to property. Such actions will be considered reasonable and proper if good judgment is used by responsible personnel according to the conditions that exist at the time of the action. CAL FIRE is not obligated or authorized to make actual expenditures or efforts to repair or replace private property.

2. Advise those claimants who insist upon taking formal action to correspond with the Secretary, State Board of Control, P.O. Box 3035, 926 J Street, Suite 300, Sacramento, 5814. The claimant may be supplied by the Board of Control with a copy of form STD 275, entitled, Damage Claims Against the State of California.

Fire Information

1. Joint fire information dissemination as determined and approved by the Unified Incident Commanders.

General Procedures

1. Plan to be reviewed and updated as necessary prior to June 30th.

Administrative listings

1. California Department of Forestry and Fire Protection (CAL FIRE) San Bernardino Unit Head Quarters 3800 N. Sierra Way San Bernardino, CA 92406. (909) 881-6900.

2. Redlands Fire Department 35 Cajon St # 12 Redlands, CA 92373-4746 (909) 798-7600 Redlands Regular Meeting of 06-20-2023 136 of 1523
City Council Meeting H. 8.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8481 authorizing the transfer of unclaimed checks and deposits from their respective funds to the General Fund pursuant to California Government Code Section 50053 (Management Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8481 authorizing the transfer of unclaimed checks and deposits from their respective funds to the General Fund pursuant to California Government Code Section 50053.

RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 8481 authorizing the transfer of unclaimed checks and deposits from their respective funds to the General Fund pursuant to California Government Code Section 50053.

DISCUSSION:

The unclaimed funds procedure was established to provide the proper mechanism to take possession of long-standing unclaimed checks and deposits in accordance with government statutes and to ensure the propriety of the related accounting transactions. Pursuant to Government Code Section 50050-50057, funds that are not the property of the City that remain unclaimed for three years become City property after public notice is made and if not claimed or if no verified complaint is filed and served. After the three-year period, the City Treasurer may cause a notice to be published once a week for two successive weeks in a newspaper of general circulation. The notice will state the amount of money, the fund in which it is held and that it is proposed that the money will become the property of the City on a designated date not less than Redlands Regular Meeting of 06-20-2023 137 of 1523
money will become the property of the City on a designated date not less than 45 days nor more than 60 days after the first publication of the notice. Upon or prior to publication, a party of interest may file a claim with the City Treasurer which must include the claimant's name, address, amount of claim, the grounds on which the claim is founded and any other information required by the City Treasurer. The City Treasurer shall accept or reject that claim. After three years and if no authorized claims have been made, the unclaimed checks and deposits become the property of the City and the City Council may transfer them to the General Fund. The City's unclaimed funds listing ran in the Redlands Daily Facts on Wednesday, May 1, 2022, and Wednesday, May 8, 2022.

Attached is the listing of checks and deposits that remain unclaimed. The transfer will increase General Fund miscellaneous income by $187,518.71.

ALTERNATIVES:

Do not transfer the unclaimed funds and hold them in their respective funds.

STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

James Garland, Assistant Finance Director
Fiscal Impact
Fiscal Year: 2022-23
Revenue Generating: Yes
Appropriation Required Y/N: No
Amount: $187,518.71
Budgeted Y/N: No
Account No.: 101501-4814
Redlands Regular Meeting of 06-20-2023 138 of 1523
Discussion:

The transfer of unclaimed funds will increase the General Fund miscellaneous income by $187,518.71
Attachments
Resolution No. 8481
Exhibit A
Proof of Publication-Uncashed Checks
Proof of Publication-Unclaimed Deposits
Redlands Regular Meeting of 06-20-2023 139 of 1523
1 I:\cmo\Resolutions\8481 - Transfer Unclaimed funds.docx - AE RESOLUTION NO. 8481

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

APPROVING THE TRANSFER OF UNCLAIMED FUNDS FROM THEIR

RESPECTIVE CITY SPECIAL ACCOUNT FUNDS TO THE GENERAL FUND WHEREAS, California Government Code section 50053 authorizes the City Council of the City of Redlands to approve the transfer of certain unclaimed funds from their respective City special funds to the General Fund; and
WHEREAS, the checks and deposits identified in Exhibit “A” to this Resolution have been outstanding and unclaimed for more than three years; and WHEREAS, public notice has been made pursuant to Government Code section 50050, and no claims have been received regarding the checks and deposits listed in Exhibit “A” to this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows:

Section 1. In accordance with California Government Code section 50053, the unclaimed checks and deposits listed in Exhibit “A” in the total amount of one hundred eighty seven thousand five hundred eighteen dollars and seventy one cents ($187,518.71) is hereby authorized to be transferred from their respective funds to the General Fund.

ADOPTED, SIGNED AND APPROVED this 20th day of June, 2023.

Eddie Tejeda, Mayor
Attest:

Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 140 of 1523
2 I:\cmo\Resolutions\8481 - Transfer Unclaimed funds.docx - AE I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was adopted by the City Council at a regular meeting thereof held on the 20th day of June, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 141 of 1523
City Fund Check No. Payee Payee Address Deposit Information Check/Deposit Date Amount GENERAL 159611 ABAI, HELEN 13221 LAKOTA ROAD, APPLE VALLEY, CA 92308 n/a 9/24/2015 8.89 GENERAL 177786 ACEVEDO, ALEX 778 TARGA LANE, BEAUMONT, CA 92223 n/a 6/1/2017 120.00 GENERAL 179263 ADAFIN, ERIN 1405 MAGNOLIA AVENUE, REDLANDS, CA 92373 n/a 7/27/2017 6.77 GENERAL 181547 AGUILAR, JACOB 1305 TOURMALINE AVENUE, MENTONE, CA 92359 n/a 10/5/2017 59.53 GENERAL 154257 ALBREKTSON, JOSH 655 S HOPE STREET #1705, LOS ANGELES, CA 90017 n/a 3/19/2015 178.90 GENERAL 159184 ARREDONDO, MIKE 1328 KIMBERLY AVENUE, REDLANDS, CA 92374 n/a 9/3/2015 20.00 GENERAL 178191 ARROYO, TIMOTHY W OR YOLANDA 1011 TRIBUNE STREET, REDLANDS, CA 92374-3425 n/a 6/22/2017 145.00 GENERAL 175439 ASSAFOU, LATIFA 1544 CRESTVIEW ROAD, REDLANDS, CA 92374 n/a 3/23/2017 165.10 GENERAL 175325 BABCOCK, TERRA 1239 OHIO STREET, REDLANDS, CA 92374 n/a 3/16/2017 2.91 GENERAL 153649 BACA, RICHARD 1409 ORANGE STREET, REDLANDS, CA 92374 n/a 2/26/2015 120.87 GENERAL 154508 BACA, RICHARD 1409 ORANGE STREET, REDLANDS, CA 92374 n/a 3/26/2015 120.87 GENERAL 159632 BAKER, PALMYRA J 950 BERKLEY DRIVE, REDLANDS, CA 92373 n/a 9/24/2015 10.81 GENERAL 154725 BARRY JOHNSON EQUIPMENT 9172 WICKIUP WAY, APPLE VALLEY, CA 92308 n/a 4/2/2015 173.01 GENERAL 180380 BATES, ANSLEY 800 31ST STREET APT #734, TUSCALOOSA, AL 35401 n/a 8/31/2017 50.00 GENERAL 178471 BERKO, ZOLTAN 106 W PENNSYLVANIA AVENUE #1703, REDLANDS, CA 92374 n/a 6/29/2017 165.07 GENERAL 152620 BUENROSTRO, GERARDO 7232 KENSINGTON COURT, HIGHLAND, CA 92346 n/a 1/22/2015 1.08 GENERAL 167040 BURCH, KAREN L 136 CHANNING STREET, REDLANDS, CA 92373 n/a 6/2/2016 38.74 GENERAL 160654 BURKHOLDER, MARK 126 E FERN AVENUE, REDLANDS, CA 92373 n/a 10/29/2015 104.84 GENERAL 153677 CALIFORNIA ASSOCIATION OF HOST NEGOTIATORS P O BOX 7639, COTATI, CA 94931 n/a 2/26/2015 25.00 GENERAL 169236 CALIFORNIA TOOL WELDING SUPPLY 201 N MAIN STREET, RIVERSIDE, CA 92501 n/a 8/18/2016 25.60 GENERAL 167742 CAMPA, ANTOINETTE 209 CRAIG COURT #C, REDLANDS, CA 92374 n/a 6/30/2016 36.21 GENERAL 176916 CARBAJAL, JESUS 1142 TEXAS STREET, REDLANDS, CA 92374 n/a 5/4/2017 20.88 GENERAL 155427 CENTENO, RINA 417 E COLTON AVENUE, REDLANDS, CA 92374 n/a 4/30/2015 48.97 GENERAL 167753 CLARIAN HARRIGAN HOMES LLC P O BOX 7722 REDLANDS, CA 92375 n/a 6/30/2016 14.03 GENERAL 168507 CLARIAN HARRIGAN HOMES LLC P O BOX 7722, REDLANDS, CA 92375 n/a 7/28/2016 552.80 GENERAL 52925 CLARK, AUSTEN 22016 OCOTILLO WAY, APPLE VALLEY, CA 92308 n/a 7/6/2016 132.17 GENERAL 155231 CLARY, JACLYN 77470 WYOMING AVENUE, PALM DESERT, CA 92211 n/a 4/23/2015 5.86 GENERAL 169007 COMMUNITY OPTIONS 2601 N DEL ROSA AVENUE, SUITE 114, SAN BERNARDINO, CA 92404 n/a 8/11/2016 200.00 GENERAL 155438 CORONA, TERESA 1082 E BENEDICT ROAD, SAN BERNARDINO, CA 92408 n/a 4/30/2015 66.27 GENERAL 157942 COVEY, KELLY 10069 OAK GROVE DRIVE, ALTA LOMA, CA 91737 n/a 7/23/2015 266.36 GENERAL 162521 DALLIN LLC 5440 TRABUCO ROAD, SUITE H200, IRVINE, CA 92620 n/a 12/28/2015 126.11 GENERAL 167773 DEROULAHAC, CHRISTINA 126 E FERN AVENUE, REDLANDS, CA 92373 n/a 6/30/2016 37.74 GENERAL 181753 DUNSON, TAMMY 7430 DUNKIRK AVENUE, HIGHLAND, CA 92346 n/a 10/12/2017 13.47 GENERAL 179135 EARLS, WADE 950 CAMPUS AVENUE, REDLANDS, CA 92374 n/a 7/20/2017 142.07 GENERAL 181072 ELITE CAR STEREO 1647 W REDLANDS BLVD STE E, REDLANDS, CA 92373 n/a 9/21/2017 368.00 GENERAL 162530 EMERICH, STEPHEN 815 S GROVE STREET, REDLANDS, CA 92374 n/a 12/28/2015 56.22 GENERAL 152638 FARAHANI, REZA 2 ENTERPRISE #8204, ALISO VIEJO, CA 92656 n/a 1/22/2015 4.03 GENERAL 176372 FEA, STEPHEN 31781 AGUACATE ROAD, SAN JUAN CAPISTRANO, CA 92675 n/a 4/20/2017 177.77 GENERAL 180098 FIRST CALIFORNIA BANK PO BOX 5313, WESTLAKE VILLAGE, CA 91359 n/a 8/17/2017 114.47 GENERAL 172651 FRANEY, ADAM 410 SONORA CIRCLE, REDLANDS, CA 92373 n/a 12/8/2016 124.90 GENERAL 183125 GALAXY MEDICAL BUILDERS INC P O BOX 774, LA QUINTA, CA 92247 n/a 11/30/2017 795.48 GENERAL 176036 GALLAGHER, ASHELY 809 OXFORD DRIVE, REDLANDS, CA 92374 n/a 4/6/2017 121.09 GENERAL 176038 GATES, ROBERT W 1625 SHEFFIELD LANE, REDLANDS, CA 92374 n/a 4/6/2017 171.46 GENERAL 164841 GONZALES, JOSEPH 1731 TORINO STREET, REDLANDS, CA 92374 n/a 3/24/2016 36.42 GENERAL 166355 GONZALEZ, YOLAN REFUND 2045 SA 2045 SALERNO AVENUE, MENTONE, CA 92359 n/a 5/12/2016 13.23 GENERAL 179691 GOORHUIS, JONATHAN 11357 BOONE WAY, LOMA LINDA, CA 92354-3885 n/a 8/3/2017 145.00 GENERAL 158936 GRANADOS, PATRICIA 1142 TEXAS STREET, REDLANDS, CA 92374 n/a 8/27/2015 2.31 GENERAL 49047 HALL, DAKOTA L 6725 BLEWETT AVENUE, VAN NUYS, CA 91406 n/a 1/28/2015 49.52 GENERAL 155495 HALL, DONNIE 28543 CANTEBURY WAY, HIGHLAND, CA 92346 n/a 4/30/2015 53.91 GENERAL 165877 HARP, RICHARD 1550 BELLEVUE ROAD, REDLANDS, CA 92373 n/a 4/28/2016 16.87 Exhibit A
Redlands Regular Meeting of 06-20-2023 142 of 1523
City Fund Check No. Payee Payee Address Deposit Information Check/Deposit Date Amount Exhibit A
GENERAL 157428 HEIGHES, JACOB 351 NOTTINGHAM DRIVE, REDLANDS, CA 92373 n/a 7/2/2015 53.43 GENERAL 180284 HERNANDEZ, MONICA 9 GRANT STREET #C, REDLANDS, CA 92373 n/a 8/24/2017 2.08 GENERAL 154774 HERNANDEZ, SANDRA 60 ORANGEWOOD COURT, REDLANDS, CA 92373 n/a 4/2/2015 91.86 GENERAL 157791 HILLWOOD CONSTRUCTION SERVICES 901 VIA PIEMONTE, SUITE 175, ONTARIO, CA 91764 n/a 7/16/2015 757.83 GENERAL 178600 HOLIDAY AL MANAGEMENT SUB LLC 5885 MEADOWS ROAD, SUITE 500, LAKE OSWEGO, OR 97035 n/a 6/29/2017 4,395.00 GENERAL 173631 HONG HANH THI TRUONG 5020 INDIAN RIVER #426, LAS VEGAS, NV 89103 n/a 1/12/2017 282.72 GENERAL 152668 HURLBERT, ANDREA 31016 QUARRY STREET, MENTONE, CA 92359 n/a 1/22/2015 13.65 GENERAL 172118 ISLAMIC COMMUNITY CENTER OF REDLANDS 154 TAMARISK STREET, REDLANDS, CA 92373 n/a 11/17/2016 100.00 GENERAL 169878 JAGT, LOREN J 2196 MADEIRA AVENUE, MENTONE, CA 92359 n/a 9/1/2016 27.57 GENERAL 160406 JOANIS, AMY 26624 9TH STREET, APT 228, HIGHLAND, CA 92346 n/a 10/15/2015 9.38 GENERAL 178296 JUST, MARY L 137 WALNUT AVENUE, REDLANDS, CA 92373 n/a 6/22/2017 60.00 GENERAL 180298 JUST, MARY L 137 WALNUT AVENUE, REDLANDS, CA 92373 n/a 8/24/2017 60.00 GENERAL 182209 KENNY, SEAN 2722 BOX CANYON RD SE, HUNTSVILLE, AL 35803 n/a 10/26/2017 100.00 GENERAL 171160 KOHORST, LINDSEY 1111 OHIO STREET, REDLANDS, CA 92374 n/a 10/20/2016 2.37 GENERAL 174406 KOZIOL, NATASHA 39 N BUENA VISTA ST, REDLANDS, CA 92373 n/a 2/9/2017 66.22 GENERAL 163799 KRENZ, SUSAN 5001 W FLORIDA AVENUE #663, HEMET, CA 92545 n/a 2/18/2016 97.59 GENERAL 157637 KRUG, SUSAN P O BOX 338, CALIMESA, CA 92320 n/a 7/9/2015 67.78 GENERAL 53707 LAGANG, DIANA M 9600 FOREST LANE APT 141, DALLAS, TX 75243 n/a 10/3/2016 341.28 GENERAL 175365 LAGOS, PERLA 309 W LUGONIA AVENUE, REDLANDS, CA 92374 n/a 3/16/2017 20.00 GENERAL 162593 LAI, FANG 1587 ROSE STREET, REDLANDS, CA 92374 n/a 12/28/2015 269.25 GENERAL 174544 LEDESMA, KIMBERLY 417 BROOKSIDE AVENUE, APT B, REDLANDS, CA 92373 n/a 2/16/2017 10.00 GENERAL 177162 LEEHASUWAN, MAYUREE 6950 VINE STREET, HIGHLAND, CA 92346 n/a 5/11/2017 13.71 GENERAL 153538 LMNK LLC 610 NEWPORT CENTER DRIVE, SUITE 800, NEWPORT BEACH, CA 92660 n/a 2/19/2015 121.49 GENERAL 155827 MACKULIN, MARYANN 4400 MILL CREEK ROAD, MENTONE, CA 92359 n/a 5/7/2015 24.80 GENERAL 175079 MARDIS, EMERALD 295 JUNIPER AVENUE, CARLSBAD, CA 92008 n/a 3/2/2017 165.80 GENERAL 169897 MC CONNELL, C E 820 S SAN MATEO STREET, REDLANDS, CA 92373 n/a 9/1/2016 187.10 GENERAL 159824 MENDOZA, THEODORE 33600 CALIMESA BLVD, YUCAIPA, CA 92399 n/a 9/24/2015 200.76 GENERAL 174251 MOBIL REDLANDS 1325 BROOSIDE AVE, REDLANDS, CA 92373 n/a 2/2/2017 690.93 GENERAL 159829 MOLINA, CARLOS 822 POST STREET, REDLANDS, CA 92374 n/a 9/24/2015 36.24 GENERAL 159030 MORENO, CONSUELO 1950 HARDT STREET, LOMA LINDA, CA 92354 n/a 8/27/2015 7.35 GENERAL 167116 MYERS, LINDSEY 420 SONORA CIRCLE, REDLANDS, CA 92373 n/a 6/2/2016 144.33 GENERAL 162330 NATIONSTAR MORTGAGE 6504 INTERNATIONAL PARKWAY #1500, PLANO, TX 75093 n/a 12/17/2015 202.09 GENERAL 181121 O'CONNER, SARAH 909 RENEE STREET, REDLANDS, CA 92374 n/a 9/21/2017 111.60 GENERAL 155840 PAIZ, RICARDO 2085 FURLOW DRIVE, REDLANDS, CA 92374 n/a 5/7/2015 18.93 GENERAL 168902 PANIAGUA, MONICA 408 NOTTINGHAM DRIVE, REDLANDS, CA 92373 n/a 8/4/2016 72.36 GENERAL 170825 PEREZ, CASSANDRA 823 CARLOTTA COURT, REDLANDS, CA 92374 n/a 10/6/2016 1.23 GENERAL 170550 PERPULY, FRANCISCO 236 W ORANGE SHOW ROAD #108, SAN BERNARDINO, CA 92408 n/a 9/29/2016 232.20 GENERAL 162060 PHOENIX HOPE INTERNATIONAL 1540 MARION ROAD, REDLANDS, CA 92374 n/a 12/10/2015 300.00 GENERAL 172911 PHOENIX HOPE INTERNATIONAL 1540 MARION ROAD, REDLANDS, CA 92374 n/a 12/15/2016 300.00 GENERAL 158017 POTTER, RYAN 1637 COUNTRY CLUB DRIVE, REDLANDS, CA 92373 n/a 7/23/2015 5.74 GENERAL 154358 PRICE, KELLY 1344 PLUMWOOD LANE, MENTONE, CA 92359 n/a 3/19/2015 85.84 GENERAL 175387 RAMOS, OLIVER 4629 MAYFLOWER LANE, LAS VEGAS, NV 89107 n/a 3/16/2017 163.00 GENERAL 172539 RAPID DATA 434 CAJON STREET SUITE 101, REDLANDS, CA 92373 n/a 12/1/2016 33.42 GENERAL 156846 REDLANDS APOSTOLIC CHURCH P O BOX 12032, SAN BERNARDINO, CA 92423 n/a 6/11/2015 200.00 GENERAL 177023 REDLANDS FIDOS & FRIENDS (R.U.F.F) PO BOX 1440, REDLANDS, CA 92373 n/a 5/4/2017 200.00 GENERAL 154989 REDLANDS SHELL #68593 1195 WEST REDLANDS BLVD, REDLANDS, CA 92373 n/a 4/8/2015 139.47 GENERAL 170133 RENTZ, JAY 731 LA SOLANA DRIVE, REDLANDS, CA 92373 n/a 9/8/2016 49.00 GENERAL 168248 ROBERTS, RICHARD 636 CYPRESS CIRCLE, REDLANDS, CA 92373 n/a 7/14/2016 200.00 GENERAL 55651 ROBINSON, ANDREA R 28647 NEWCASTLE ROAD, HIGHLAND, CA 92346 n/a 3/22/2017 94.46 GENERAL 160456 ROMWOD 31961 TEAL COURT, YUCAIPA, CA 92399 n/a 10/15/2015 179.00 Redlands Regular Meeting of 06-20-2023 143 of 1523
City Fund Check No. Payee Payee Address Deposit Information Check/Deposit Date Amount Exhibit A
GENERAL 156218 ROTONDO, JOHN 609 S CENTER STREET, REDLANDS, CA 92373 n/a 5/21/2015 142.19 GENERAL 155338 RUBALCA, ELEAZAR 7276 CATALPA AVENUE, HIGHLAND, CA 92346 n/a 4/23/2015 14.83 GENERAL 167962 RUIZ, GIOVANNI 1431 WORLAND STREET, BEAUMONT, CA 92223 n/a 6/30/2016 192.43 GENERAL 172717 SADLER, JAMES 7717 CHURCH AVENUE #89, HIGHLAND, CA 92346 n/a 12/8/2016 27.92 GENERAL 163374 SAMUEL, GOLAN 2032 RIDGE VIEW COURT, REDLANDS, CA 92373 n/a 1/28/2016 78.55 GENERAL 158036 SCHOENDIENST, PETER 449 S CENTER STREET, REDLANDS, CA 92373 n/a 7/23/2015 167.00 GENERAL 163377 SCHUERMANN, HERMANN 1575 RIDGE STREET, REDLANDS, CA 92373 n/a 1/28/2016 419.08 GENERAL 180164 SCOTT, AMANDA 1713 SHIRLEY LANE, REDLANDS, CA 92374 n/a 8/17/2017 124.13 GENERAL 156852 SEIBERT, TRACY 960 CREEK VIEW LANE, REDLANDS, CA 92373 n/a 6/11/2015 176.67 GENERAL 177198 SHADOAN, CAYETANA 25550 E PUMELO STREET #2, SAN BERNARDINO, CA 92405 n/a 5/11/2017 77.57 GENERAL 157676 SHUMWAY, BETH L C/O RODNEY L SHUMWAY 1025 WALNUT AVENUE, REDLANDS, CA 92373 n/a 7/9/2015 132.48 GENERAL 169341 SMAC III CTB LLC 225 E BROADWAY #311, GLENDALE, CA 91205 n/a 8/18/2016 210.48 GENERAL 153225 SMITH, COBY 455 AKINDALE WAY, BEAUMONT, CA 92223 n/a 2/5/2015 87.63 GENERAL 172731 SOMMER, KENT 1434 LAWFORD STREET, GLENDORA, CA 91741 n/a 12/8/2016 43.45 GENERAL 179230 TARGET COMMUNITY SCHOOLS INC. 710 CHURCH STREET, REDLANDS, CA 92374 n/a 7/20/2017 290.70 GENERAL 165228 TARGET CORPORATION 27320 W LUGONIA AVENUE, REDLANDS, CA 92374 n/a 3/31/2016 104.00 GENERAL 171772 TAUBER, JACOB E 9033 WILSHIRE BLVD, SUITE 401, BEVERLY HILLS, CA 90211 n/a 11/3/2016 350.00 GENERAL 163869 THOMPSON, CHERYL 6892 PHOENIX COURT, HESPERIA, CA 92345 n/a 2/18/2016 2.27 GENERAL 160481 THOMPSON, CYNTHIA 1245 N GROVE UNIT L, REDLANDS, CA 92374 n/a 10/15/2015 29.50 GENERAL 155359 TREELINE PROPERTIES LLC 4166 NAGLE AVENUE, SHERMAN OAKS, CA 91423 n/a 4/23/2015 87.70 GENERAL 153255 WEI, HUA 211 GEORGIA STREET, REDLANDS, CA 92374 n/a 2/5/2015 20.23 GENERAL 180851 WELLS FARGO BANK #99034 220 E STATE STREET, REDLANDS, CA 92373 n/a 9/7/2017 5.75 GENERAL 162699 WHITAKER, DON 604 1/2 ACACIA AVENUE, CORONA DEL MAR, CA 92625 n/a 12/28/2015 91.62 GENERAL 160497 ZAKRZEWSKI, BRITTANY 1390 TOURMALINE AVENUE, MENTONE, CA 92359 n/a 10/15/2015 118.41 GENERAL n/a 12382 RDLDS, LLC 434 N. 2ND ST, UPLAND, CA 91786 1651 CALLE SOLEJAR, 1631, 1621, 1622, 1652, GP13-0046 9/11/2014 3,000.00 GENERAL n/a 1-STEP UP ELECTRIC 1205 N DEARBORN ST 1205 N DEARBORN ST, B15-13568 8/27/2015 500.00 GENERAL n/a ARTURI, ANDREW 13090 SILVERLEAF COURT, REDLANDS 13090 SILVERLEAF COURT, B16-15373 8/24/2016 500.00 GENERAL n/a AYALA, GILBERT 1200 W BASTANCHURY PL, FULLERTON, CA 92833 DUPLEX: 1410 1ST FL, 1490 2ND FL, 840 GARAGE, 1228 ALTA ST, B14-12202 1/7/2015 500.00 GENERAL n/a BECKEL, KIMBERLY 1153 ALTA ST B17-00036, 1153 ALTA ST 6/12/2017 500.00 GENERAL n/a BOWER, CHRIS 240 NORDINA 240 NORDINA, B15-13900 2/17/2016 500.00 GENERAL n/a BROUNSTEIN, SIDNEY 1403 BLOSSOM AVE 1403 BLOSSOM AVE, B13-09473 10/8/2013 500.00 GENERAL n/a BURKE, JOHN 3655 EL CAMINO DR, SAN BERNARDINO 92404 13150 SILVERLEAF, GP15-0098 5/21/2015 500.00 GENERAL n/a BURROLA CONSTRUCTION PO BOX 7219, REDLANDS, CA B15-13189, 1571 ELIZABETH STREET 5/10/2016 500.00 GENERAL n/a BUTLER, DUANE 31683 PEPPER TREE ST. 301 CAJON ST, B14-12275 8/6/2015 500.00 GENERAL n/a C & D BUILDERS 2307 OAK CREST DRIVE, RIVERSIDE CA 92506 924 COLUMBIA, B17-00689 11/9/2017 500.00 GENERAL n/a C+L CONSTRUCTION INC 6850 VAN NUYS BLVD, STE 316 91405 816 SHERWOOD ST, B17-00370 4/18/2017 500.00 GENERAL n/a CASEY CO PO BOX 7162, REDLANDS 92375 133 GRANT STREET, B16-17207 2/6/2017 500.00 GENERAL n/a CASTRO, ENRIQUE 1415 GARDEN STREET 1415 GARDEN ST, B16-15634 7/14/2016 500.00 GENERAL n/a CHATIGNY, ANDREW 1308 CLOCK AVENUE, REDLANDS CA. 92374 1304 COLLEGE AVE 11/3/2008 500.00 GENERAL n/a CHAUHAUN, DR. H. 3869 VALENCIA AVE., SAN BERNARDINO, CA. 1748 E. LUGONIA AVE, CUP 954 R1 B15-14558 1/7/2016 1,000.00 GENERAL n/a CHENG, CHUJAN 1048 CEDAR 1015 CEDAR, B15-14965 2/3/2016 500.00 GENERAL n/a CHENG, CHUJAN 1036 CHESTNUT AVE, REDLANDS 117 NORWOOD ST, B16-15086 9/29/2016 500.00 GENERAL n/a CHRISMEN, CASSANDRA 30300 LIVE OAK CYN RD B15-14913, 30300 LIVE OAK CYN RD 4/25/2016 500.00 GENERAL n/a CIK POWER 240 W GROVE, ORANGE 92608 9545 N WABASH, B15-14071 CUP 1041 - SMALL CELL 2/9/2016 1,000.00 GENERAL n/a CLIFTON, NEIL AND KIM 1445 PACIFIC ST. 1445 PACIFIC, GP14-0061 5/12/2014 500.00 GENERAL n/a COBB, VALARIE A. 1310 ELIZABETH ST, REDLANDS 1310 ELIZABETH ST, B17-00597 6/8/2017 500.00 GENERAL n/a COBRAE DEVELOPMENT 1617 HALSEY STREET 1617 HALSEY ST, GP13-0023 / B13-08934 4/9/2013 500.00 GENERAL n/a COOPER, JAMES 33909 ENOCH AVE, YUCAIPA CA 92399 1165 W PARK AVE, B17-01935 12/6/2017 1,000.00 GENERAL n/a CORE STATES CONSTRUCTION SERVICES 4191 PLEASANT HILL ROAD, DULUTH, GA 30096 1330 INDUSTRIAL PARK AVE, B14-12302 2/4/2015 500.00 GENERAL n/a COTA, RICARDO 16397 MISTY HILL DR, CHINO HILLS 91709 1125 PINE ST, B17-01380 10/12/2017 500.00 Redlands Regular Meeting of 06-20-2023 144 of 1523
City Fund Check No. Payee Payee Address Deposit Information Check/Deposit Date Amount Exhibit A
GENERAL n/a CRUZ, CHIYOKO 1152 ALTA STREET, REDLANDS, CA 92374 1158 ALTA ST, REDLANDS. B13-08572 3/5/2013 500.00 GENERAL n/a DARBY, JIM 1554 BARTON ROAD SUITE 195 B16-16151, 1610 MARGARITA 10/14/2016 500.00 GENERAL n/a DEREK CHU DDS INC 95 TENNESSEE ST APT D 85 TERRACINA BLVD, B17-00636 11/21/2017 500.00 GENERAL n/a DIVERSIFIED COMMUNICATIONS SERVICE, INC 1260 PIONEER STREET, BREA CA 92871 B16-16089, 33280 VAIALLA LANE CUP 1040 - SMALL CELL 10/5/2016 1,000.00 GENERAL n/a DOLINSKY REVOCABLE LIVING TRUST 1550 FOOTHILL WAY 1550 FOOTHILL WAY, B17-00745 5/18/2017 500.00 GENERAL n/a DUNN, BROKLEY 5242 CORNELL AVE WESTMINISTER 207 BEAUMONT CT, B17-00401 12/4/2017 500.00 GENERAL n/a EAST VALLEY PARTNERS 25201 PASEO DEL ALICIA, LAGUNA HILLS, CA. 92653 TRACT NO. 13151 12/5/1986 20,415.00 GENERAL n/a ELLOWAY-SONG, TAMARAH 363 SUMMIT AVE, REDLANDS, CA 92373 363 SUMMIT AVE, B13-09915 10/21/2013 500.00 GENERAL n/a FDC FINANCIAL CORP 1947 N E ST, SAN BERNARDINO, CA 92405 108 E CRESCENT AVE, B13-09741 11/1/2013 500.00 GENERAL n/a FOSTER, RYAN 514 SAN JACINTO, REDLANDS, CA 92373 1417 S CENTER ST, B15-13724 7/9/2015 500.00 GENERAL n/a FOX, CURTIS A. PO BOX 1751, LOMA LINDA, CA 1608 VALLE DEL SOL AVE, B15-13235 8/5/2015 500.00 GENERAL n/a GH REDLANDS, LLC. 12891 CARTWRIGHT ROAD, IRVINE CA. 92614 TRACT 16586 / WABASH AVE. & RESERVOIR RD. 7/26/2007 3,000.00 GENERAL n/a GRANT, MIKE 1348 PROSPECT 1348 PROSPECT, B15-15050 1/26/2016 500.00 GENERAL n/a GRIFFIN, BRIAN AND SHARALYN 933 FULBRIGHT AVE 933 FULBRIGHT AVE, B16-16535 3/31/2017 500.00 GENERAL n/a GUTIERREZ, JORGE 3313 EDLOFT AVE, LOS ANGELES, CA 90032-2015 B13-10294, 208 W. SUN AVE. 3/7/2014 500.00 GENERAL n/a HAN, DAVID & JEN 34273 FOREST OAK DR, YUCAIPA, CA 92399 1230 MAGNOLIA, B14-12293 1/6/2015 500.00 GENERAL n/a HANGAR 24 CRAFT BREWERY, LLC 1710 SESSUMS DR, REDLANDS, CA 92374 1710 SESSUMS DRIVE, B1207235, CUP 908 R1 5/2/2012 1,000.00 GENERAL n/a HANGAR 24 CRAFT BREWERY, LLC 1710 SESSUMS DRIVE 1710 SESSUMS DRIVE, B1207711 8/22/2012 1,000.00 GENERAL n/a HANSEN, CHRIS NO ADDRESS ON CARD 1601 BARTON RD, UNIT 38, B15-14492 11/17/2015 1,000.00 GENERAL n/a HAWS, KARL & JULIA 12931 CLUB DR 327 GRANT, B16-15082 2/24/2016 500.00 GENERAL n/a HENRY C MINKLER JR CONTRUCTION 3761 BRISCOE STREET, RIVERSIDE, CA 92506 B15-13436, 1018 CIMARRON COURT 6/1/2015 500.00 GENERAL n/a HICKS, PATRICIA 535 W STATE STREET 1516 CAMEO DRIVE, B15-13236 5/11/2015 500.00 GENERAL n/a HORIZON 2010 ENTERPRISE 27195 NONA AVE, HIGHLAND, CA 92346 1140 TEXAS ST, B15-13098 10/2/2015 1,000.00 GENERAL n/a HUNT, RICK AND MARGIE 1539 CLAY ST, REDLANDS, CA 92374 1539 CLAY ST, B14-11228 1/12/2015 500.00 GENERAL n/a IRONLIFE INC. 1375 W. RIALTO AVE, SB, CA 92410 B17-01497, 819 E HIGH AVENUE 9/28/2017 500.00 GENERAL n/a JLS ENTERPRISES PO BOX 1290 AGOURA HILLS CA 91376 2065 ORANGE TREET LANE,B17-01643 CUP 1067 12/11/2017 1,000.00 GENERAL n/a JONES III, WALTER 33423 YUCAIPA BLVD, STE D, YUCAIPA CA 92399 2000 VINTON WAY, G15-0088 8/19/2015 500.00 GENERAL n/a KELDGORD, THOMAS E 38385 DIVOT DR, BEAUMONT CA 92223 B16-16343, 902 W STATE 11/29/2016 500.00 GENERAL n/a KHOURY, ELIE 1400 BLOSSOM AVE, REDLANDS, CA B16-15129, 1400 BLOSSOM AVENUE 4/18/2016 500.00 GENERAL n/a KIVIKOSKI, K. 919 RILEY WAY, REDLANDS, 92374 919 RILEY WAY, B15-13265 5/29/2015 500.00 GENERAL n/a KNUDSEN, BOB 827 CLIFTON AVENUE, REDLANDS, CA. 92373 1751 CAMELOT DRIVE, B13-10222 1/9/2014 500.00 GENERAL n/a KVH ENTERPRISES/ KURT VON HATTEN 165 E 24TH ST, UPLAND CA 917661 219 CAJON ST, B16-16923 3/28/2017 500.00 GENERAL n/a LEUNGSIKUL, SOMSAKDI (SAM) 1107 WASHINGTON 1107 WASHINGTON, B15-13662 1/21/2016 500.00 GENERAL n/a LINARDOS ENTERPRISES, INC. 4194 CROWN RANCH ROAD B16-17104, 1205 W. COLTON AVE 7/12/2017 1,000.00 GENERAL n/a LUV 2 DEZIN, LLC PO BOX 2006, REDLANDS, CA 92373 429 W SUNSET DR, B15-13087 4/22/2015 500.00 GENERAL n/a MARQUEZ, MANUEL 9190 SIERRA AVE STE 206, FONTANA CA 1128 TEXAS ST, B17-01884 11/8/2017 500.00 GENERAL n/a MATT'S EXPRESS CAR WASH 546 E. MARIPOSA DR, REDLANDS, CA 92373 APN 016901132, GP14-0075 2/18/2015 1,000.00 GENERAL n/a MATT'S EXPRESS CAR WASH 546 E. MARIPOSA DR, REDLANDS, CA 92373 B16-17252, 546 E. MARIPOSA DR. 7/18/2017 500.00 GENERAL n/a MCBRIDE, BRYAN 1564 ELYZABETH CT, REDLANDS CA 92373 B16-16272, 318 BRIGETTE COURT 9/6/2016 500.00 GENERAL n/a MENTONE BEACH RV & BOAT STORAGE PO BOX 293 MENTONE, CA 92359 1155 JASPER AVE, B17-00367 11/6/2017 260.65 GENERAL n/a MORAN, SOLORRO 890 CARLOTTA CT, REDLANDS 890 CARLOTTA CT, B16-17136 2/16/2017 500.00 GENERAL n/a MORENO, MICHAEL (DBA MJ MORENO CONSTRUCTION) 245 E CLEVELAND AVE, MONTABELLO, CA 90640-4821 12929 SOUTH LN, B14-12036 1/8/2015 500.00 GENERAL n/a MORENO, RODNEY 14340 ELSWORTH STREET B16-16358, 419 MARILYN LANE 9/12/2016 500.00 GENERAL n/a MOUNTAIN VIEW ACRES INC. 275 NORTHGATE ST. REDLANDS CA. 92371 TM 18699/ CUP 683 STE NEC OF 5TH AVE & WABASH 4/7/2009 3,500.00 GENERAL n/a MUDGE, MARK 1043 MENDOCINO WAY 1043 MENDOCINO WAY, B16-16087 7/18/2016 500.00 GENERAL n/a OLIVE & CITRUS INC. 30845 PALO ALTO DR. 255 E OLIVE AVE, B14-11582, CRA 882 8/18/2015 1,000.00 GENERAL n/a OLMOS, RANDALL L. 612 FAIRWAY 612 FAIRWAY 12/31/2007 500.00 GENERAL n/a ORTEGA, HERMAN G. 618 GREENWOOD CT 618 GREENWOOD CT, B15-13844 8/17/2015 500.00 GENERAL n/a OSBORNE, PAUL JR 800 LAKE HILL DR, BOULDER CITY NV 89005 600 IOWA STREET, B17-01346 8/24/2017 1,000.00 GENERAL n/a PEWROD, NANCY AND GARY 501 ELDER WAY GP16-0014, 501 ELDER WAY 9/29/2016 500.00 Redlands Regular Meeting of 06-20-2023 145 of 1523
City Fund Check No. Payee Payee Address Deposit Information Check/Deposit Date Amount Exhibit A
GENERAL n/a PHILIP WAGNER CONSTRUCTION 2170 WHISTLER WAY, RIVERSIDE, CA 92506 127 JENNIFER ST, B15-13490 8/3/2015 500.00 GENERAL n/a PHILLIPS, BOBBY 344 S EUREKA B16-16323, 344 S EUREKA 10/18/2016 500.00 GENERAL n/a PINYO, JAN & ANNA HSIEH 1550 LYNNE CT, REDLANDS, CA 92373 1437 STERLING RD, B14-12347 2/11/2015 500.00 GENERAL n/a PROGRESSIVE FUELING CONSTRUCTION 936 NOCTA ST, ONTARIO, CA 91764 1075 PARKFORD DRIVE, B13-10358 9/10/2014 1,000.00 GENERAL n/a QUANTUM STRUCTURES P.O. BOX 2792, LAKE ARROWHEAD, CA. 92352 TRACT 17693 NEC ORANGE AVE / ALABAMA STREET 5/27/2008 68,583.00 GENERAL n/a QUANTUM STRUCTURES P.O. BOX 2792, LAKE ARROWHEAD, CA. 92352 TRACT 17693 NEC ORANGE AVE. 5/27/2008 4,800.00 GENERAL n/a R SUPER GENERAL CONTTRACTOR PO BOX 7236 857 W CRESCENE AVE, B16-15769 2/1/2017 500.00 GENERAL n/a REALICORE CREATING ACCT 34838 YUCAIPA BLVD B16-16806, 640 HARDING DR 11/29/2016 500.00 GENERAL n/a REALICORE OPERATING ACCT 34838 YUCAIPA BLVD 640 HARDING DR, B17-01829 10/12/2017 500.00 GENERAL n/a REDLANDS EQUITX INVESTORS LLC 3415 S. SEPULVEDA BLVD, STE 400 LOS ANGELES 90034 811 TRI CITY CENTER, B16-15837 7/6/2016 1,000.00 GENERAL n/a REDLANDS PIONEER LLC 10621 CIVIC CENTER DR GP15-0100 10/4/2016 3,000.00 GENERAL n/a RK CONSTRUCTION 827 CLIFTON AVENUE, REDLANDS, CA. 92373 640 FAIRWAY DRIVE, B12-01270 10/12/2017 500.00 GENERAL n/a RM DALTON 1400 BRISTOL STREET N, SUITE 17, NEWPORT BEACH GP15-0104, 1202 W. PARK AVE CRA 879 8/11/2016 1,000.00 GENERAL n/a RODRIGUEZ, LUIS 315 W. IDAHO STREET, KALISPELL, MT 59901 B15-13017, 710 NEW YORK CUP 1030 6/2/2016 1,000.00 GENERAL n/a SCORRIELL DEVELOPMENT PO BOX 1803, LAKE ARROWHEAD 92352 B16-17038, 1685 HALSEY 1/11/2017 500.00 GENERAL n/a SEEFRIED INDUSTRIAL PROPERTIES, INC. 3333 RIVERWOOD PARKWAY SE, STE 200, ATLANTA GA 30339 ALABAMA & NEVADA ST, E15-7690 9/22/2015 1,000.00 GENERAL n/a SIMMONS, ERIK 13046 BURNS LANE 13046 BURNS LANE, B15-13033 5/1/2015 500.00 GENERAL n/a STC NETCOM, INC. 11611 INDUSTRY AVE., FONTANA, CA 92337 1150 BROOKSIDE AVE, B14-10838, CUP 1014 6/30/2014 1,000.00 GENERAL n/a SUH CONSTRUCTION 5922 TAMARIND ST. 1910 MESA VIEW, B13-09544 7/2/2014 500.00 GENERAL n/a TA CONSTRUCTION 1505 FORD ST 1505 FORD ST, B16-17243, CUP 114 R3 6/8/2017 1,000.00 GENERAL n/a TAMPLEN, JASMIN 370 W 6TH ST, STE 210, SAN BERNARDINO B15-14942, 1036 CHESTNUT 1/25/2016 500.00 GENERAL n/a TARIQ, JAMIL 910 CREEKSIDE DR, REDLANDS CA 910 CREEKSIDE DR, B17-00454 5/11/2017 500.00 GENERAL n/a TEJADA, MARIO 1332 JASPER, MENTONE 1465 CHARLESTON LANE, B16-17037 12/7/2016 500.00 GENERAL n/a THORNBERG, VALERIE 954 NOTTINGHAM DR, REDLANDS, CA 92373 954 NOTTINGHAM DR, B14-11873 11/26/2014 500.00 GENERAL n/a TRINITY CHURCH 419 S 4TH STREET 419 S 4TH ST, B15-13775 11/29/2016 1,000.00 GENERAL n/a TUFF SHED 1777 S. HARRISON ST, DENVER, CO 80210 B17-01129, 917 E. DELAWARE 7/3/2017 500.00 GENERAL n/a VALENZUELA, ALEJANDRO 370 FRANKLIN AVE 370 FRANKLIN, B15-13849 8/25/2015 500.00 GENERAL n/a WATKINS, CHRIS 176 ROSA COURT, COLTON CA 92324 622 ORCHARD DRIVE, B17-00812 8/31/2017 500.00 GENERAL n/a WAUCHOPE, JOHN 1321 DRAKE RIDGE CREST 1321 DRAKE RIDGE CREST, B15-14030 11/12/2015 500.00 GENERAL n/a WILHITE LANGLEY INC 21800 BARTON RD #102, GRANDTERRACE, 92313 338 GRANT ST, B17-00494 6/12/2017 500.00 GENERAL n/a WOOD, DAVID 900 E WASHINGTON ST, COLTON, CA 92324 345 SUMMIT AVE, B14-11521 4/6/2015 500.00 GENERAL n/a YARNALL, DAVID (PD CONTRACTING) 3921 ALAMO ST, RIVERSIDE, CA 92501 1005 LA FLORA DR, B15-14640 12/15/2015 500.00 GENERAL n/a YENOMON INVESTMENT CORP 33836 OLDTRAIL DRIVE, YUCAIPA 92399 1463 ROSEHILL CREST, B17-01853 10/11/2017 500.00 GENERAL n/a YOUNGREN CONSTRUCTION INC 443 EAST ALVARADO STREET, FALLBROOK, CA 92028 31420 HIGHVIEW, GP16-0003 3/31/2016 500.00 Total Unclaimed Funds 187,518.71
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Redlands Regular Meeting of 06-20-2023 147 of 1523
Inland Empire Newspaper Group
The Sun • Daily Bulletin • Daily Facts Advertising Order Confirmation 04/25/22 11:56:21AM

Ad Order Number Customer
0011532140 CITY OF REDLANDS
Payor Customer PO Number
CITY OF REDLANDS Unclaimed Funds 5/1
Sales Representative Customer Account Payor Account Ordered By Pamela Harris 5007807 5007807 Jeanie
Order Taker Customer Address Payor Address Customer Fax Pamela Harris PO BOX 3005 PO BOX 3005
REDLANDS, CA 92373 REDLANDS, CA 923730000
Select Source 909-798-7531 909-798-7531 [email protected] Order Source Customer Phone Payor Phone Customer EMail
Current Queue Invoice Text
Ready
Tear Sheets Affidavits Blind Box Materials Promo Type Special Pricing 0 0
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Inland Empire Newspaper Group
The Sun • Daily Bulletin • Daily Facts Advertising Order Confirmation 04/25/22 11:56:21AM

Ad Number Ad Size Color Production Color Ad Attributes Production Method Production Notes 0011532140-01 9 X 186 Li AdBooker
External Ad Number Pick Up Ad Type Released for Publication Legal Liner
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Inland Empire Newspaper Group
The Sun • Daily Bulletin • Daily Facts Advertising Order Confirmation 04/25/22 11:56:21AM

Redlands Regular Meeting of 06-20-2023 150 of 1523
Inland Empire Newspaper Group
The Sun • Daily Bulletin • Daily Facts Advertising Order Confirmation 04/25/22 11:56:21AM

Product Requested Placement Requested Position Run Dates # Inserts Redlands Daily Facts Legals CLS City Notices - 1076~ 05/01/22, 05/08/22 2 Order Charges: Net Amount Tax Amount Total Amount Payment Amount Amount Due 5,042.00 0.00 5,042.00 0.00 $5,042.00
Redlands Regular Meeting of 06-20-2023 151 of 1523
Redlands Regular Meeting of 06-20-2023 152 of 1523
Inland Empire Newspaper Group
The Sun • Daily Bulletin • Daily Facts Advertising Order Confirmation 04/25/22 11:47:58AM

Ad Order Number Customer
0011532083 CITY OF REDLANDS
Payor Customer PO Number
CITY OF REDLANDS Unclaimed Funds 5/1
Sales Representative Customer Account Payor Account Ordered By Pamela Harris 5007807 5007807 Jeanie
Order Taker Customer Address Payor Address Customer Fax Pamela Harris PO BOX 3005 PO BOX 3005
REDLANDS, CA 92373 REDLANDS, CA 923730000
Select Source 909-798-7531 909-798-7531 [email protected] Order Source Customer Phone Payor Phone Customer EMail
Current Queue Invoice Text
Ready
Tear Sheets Affidavits Blind Box Materials Promo Type Special Pricing 0 0
Redlands Regular Meeting of 06-20-2023 153 of 1523
Inland Empire Newspaper Group
The Sun • Daily Bulletin • Daily Facts Advertising Order Confirmation 04/25/22 11:47:58AM

Ad Number Ad Size Color Production Color Ad Attributes Production Method Production Notes 0011532083-01 10 X 209 Li AdBooker
External Ad Number Pick Up Ad Type Released for Publication Legal Liner
Redlands Regular Meeting of 06-20-2023 154 of 1523
Inland Empire Newspaper Group
The Sun • Daily Bulletin • Daily Facts Advertising Order Confirmation 04/25/22 11:47:58AM

Redlands Regular Meeting of 06-20-2023 155 of 1523
Inland Empire Newspaper Group
The Sun • Daily Bulletin • Daily Facts Advertising Order Confirmation 04/25/22 11:47:58AM

Redlands Regular Meeting of 06-20-2023 156 of 1523
Inland Empire Newspaper Group
The Sun • Daily Bulletin • Daily Facts Advertising Order Confirmation 04/25/22 11:47:58AM

Product Requested Placement Requested Position Run Dates # Inserts Redlands Daily Facts Legals CLS City Notices - 1076~ 05/01/22, 05/08/22 2 Order Charges: Net Amount Tax Amount Total Amount Payment Amount Amount Due 6,290.00 0.00 6,290.00 0.00 $6,290.00
If this confirmation includes an advertising proof, please check your proof carefully for errors, spelling, and/or typos. Errors not marked on the returned proof are not subject to credit or refunds.

Please note: To meet our printer’s deadline, we must have your proof returned by the published deadline, and as indicated by your sales rep.

Please note: If you pay by bank card, your card statement will show the merchant as "SoCal Newspaper Group".

C:\Program Files\NEWSCYCLE Solutions\AdBase Services\AdbaseWebServices\5163825a-ff8d-4cd7-8b61-b16cfdb9e8db_SCNG Order Confirmation.rpt 649412:923 r.LP22-03/14/17 Database: SCNG_PROD Redlands Regular Meeting of 06-20-2023 157 of 1523
City Council Meeting H. 9.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve an Agreement with San Bernardino County for the Collection of Special District Assessments (Management
Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff's recommendation is appropriate the following motion is provided:

I move to approve an agreement with the County of San Bernardino for the collections of special taxes, fees, and assessments on behalf of the City.

RECOMMENDATION:

Staff recommends that the City Council approve an agreement with the County of San Bernardino under which the County will collect special taxes, fees, and assessments on behalf of the City.

DISCUSSION:

The City has for many years maintained a number of special districts for the operation and maintenance of certain City-owned public spaces. These districts are funded through annual property tax assessments on implicated parcels.

Under a 1997 agreement, these assessments have been collected by the County of San Bernardino Auditor-Controller/Treasurer/Tax Collector (County) on behalf of the City in conjunction with County-wide property tax collection.

Beginning in fiscal year 2016, the County began requiring the City to enter into an annual agreement authorizing continued County collection of special district assessments on behalf of the City. The County requests a nominal fee to cover the cost of collection and disbursement of the tax assessments to the City.

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Staff is seeking Council approval of the attached agreement to collect the taxes related to City Community Facilities Districts (CFDs), Landscape Maintenance Districts (LMDs), and Street Lighting Districts (SLDs) and the Paramedics Assessment.

ALTERNATIVES:

Council may decide not to implement an agreement with the County and instead manage special district tax collection in another manner; however, this will require City staff to perform this collection process.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Fiscal Impact
Fiscal Year: 2021-2022
Appropriation Required Y/N: No
Discussion:

There is no impact as a result of approving the agreement with San Bernardino County. Nominal fees will be collected in exchange for the County using its process to collect the City's assessments, which are considerably lower than would be if the City took on the collection process itself.

Attachments
Agreement with San Bernardino County Collection of Special Assessments Redlands Regular Meeting of 06-20-2023 159 of 1523
1 of 3
AGCY____

AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR

AGREEMENT FOR COLLECTION OF SPECIAL

TAXES, FEES, AND ASSESSMENTS
FISCAL YEAR 2023-24
THIS AGREEMENT is made and entered into this _____ day of _________________, 2023, by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as “County” and the_______________________________, hereinafter referred to as “City”.

WITNESSETH:

WHEREAS, Government Code Sections 29304 and 51800 authorize the County to recoup its collection costs when the County collects taxes, fees, or assessments for any city, school district, special district, zone or improvement district thereof; and WHEREAS, the City and County have determined that it is in the public interest that the County, when requested by City, collect on the County tax rolls the special taxes, fees, and assessments for City.

NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:

1. County agrees, when requested by City as hereinafter provided to collect on the County tax rolls the special taxes, fees, and assessments of City, and of each zone or improvement district thereof.

2. When County is to collect City’s special taxes, fees, and assessments, City agrees to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4 TH floor, San
Bernardino, CA 92415) of the County on or before the 10th day of August of each fiscal year of the Assessor’s parcel numbers and the amount of each special tax, fee, or assessment to be so collected. Any such notice, in order to be effective, must be received by the AuditorController by said date.

3. County may charge City an amount per parcel for each special tax, fee, or assessment that is to be collected on the County tax rolls by the County for the City, not to exceed County’s actual cost of collection.

4. City warrants that the taxes, fees, or assessments imposed by City and collected pursuant to this Agreement comply with all requirements of state law, including but not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218).

5. City hereby releases and forever discharges County and its officers, agents, and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of City’s responsibility under this 20th June
City of Redlands
Redlands Regular Meeting of 06-20-2023 160 of 1523
2 of 3
AGCY____
agreement, or other action taken by City in establishing a special tax, fee, or assessment and implementing collection of special taxes, fees or assessments as contemplated in this agreement.

6. The County Auditor-Controller has not determined the validity of the taxes or assessments to be collected pursuant to this contract, and the undersigned City hereby assumes any and all responsibility for making such a determination. The undersigned City agrees to indemnify, defend, and hold harmless the County and its authorized officers, employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract or the imposition of the taxes or assessments collected pursuant to this contract, and for any costs or expenses incurred by the County on account of any claim therefore, except where such indemnification is prohibited by law. If any judgment is entered against County or any other indemnified party as a result of action taken to implement this Agreement, City agrees that County may offset the amount of any judgment paid by County or by any indemnified party from any monies collected by County on City’s behalf, including property taxes, special taxes, fees, or assessments. County may, but is not required to, notify City of its intent to implement any offset authorized by this paragraph.

7. City agrees that its officers, agents and employees will cooperate with County by answering inquiries made to City by any person concerning City’s special tax, fee, or assessment, and City agrees that is officers, agents, and employees will not refer such individuals making inquiries to County officers or employees for response.

8. City shall not assign or transfer this agreement or any interest herein and any such assignment or transfer or attempted assignment or transfer of this agreement or any interest herein by City shall be void and shall immediately and automatically terminate this agreement

9. This agreement shall be effective for the 2023-24 fiscal year.

10. Either party may terminate this agreement for any reason upon 30 days written notice to the other party. The County Auditor-Controller shall have the right to exercise County’s right and authority under this contract including the right to terminate the contract.

11. County’s waiver of breach of any one term, covenant, or other provision of this agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or provision waived.

12. Each person signing this agreement represents and warrants that he or she has been fully authorized to do so.

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3 of 3
AGCY____
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written.

City: _______________________________
By: _______________________________
Printed Name: _______________________________
Title: _______________________________
Date: _______________________________

ENSEN MASON CPA, CFA,

AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR

SAN BERNARDINO COUNTY
By Authorized Deputy: _______________________________
Printed Name: Franciliza Zyss__________________
Title: Interim Chief Deputy, Property Tax_________
Date: _______________________________
City of Redlands
Eddie Tejeda
Mayor
6/20/23
Redlands Regular Meeting of 06-20-2023 162 of 1523
City Council Meeting H. 10.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the single-source purchase of DIMS Linear Systems software in the amount of $43,997.14 (Police Chief Tolber) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided.
move to approve the single-source purchase of DIMS Linear Systems software in the amount of $43,997.14.

RECOMMENDATION:

Staff recommends that Council approve the single-source purchase of DIMS Linear Systems software in the amount of $43,997.14.

DISCUSSION:

The ability to collect and store digital evidence is crucial for any modern law enforcement agency. DIMS Linear Systems provides solutions for complex chain of custody, digital evidence management and evidence management in a 24/7/365 environment. Any loss of digital evidence would be catastrophic to Redlands Police Department's reputation and to the respective case. DIMS Linear Systems is critical to the everyday operations of the police department in regards to the investigation, arrest, and the prosecution of criminals. DIMS Linear Systems provides the highest quality evidence collection and retention products dealing with digital evidence. The DIMS System supports the acquisition, processing, and distribution of thousands of different manufacturer’s devices and file formats while maintaining original evidence (digital cameras, digital pocket recorders, 911 audio, BWC, in-car video, helicopter video with metadata, CCTV crime scene forensic video, spherical VR datasets with photogrammetry, interrogation room evidence, documents, spreadsheets, crime scene diagrams, PDFs, and others). DIMS manages and transports a very high Redlands Regular Meeting of 06-20-2023 163 of 1523
scene diagrams, PDFs, and others). DIMS manages and transports a very high volume of excessively large files without impacting Redlands PD’s existing operations and network data workflow.

Redlands PD currently uses DIMS Linear Systems but it is outdated and in need of an overhaul. The current system has slowed and almost crashed multiple times with the server being at capacity. New software may not be fully compatible with existing technology. The acquisition of the following equipment is needed to ensure that no digital evidence is lost.

Fixed Assets:
3 Quantity #LS-125 DIMS Enhanced Performance Digital Acquisition Station Kiosk $9,558.00
1 Quantity #LS-6200XR DIMS Database Case Management Decoding ImageServer Rackmount 64.0TB $13,500.00
1 Quantity #LS-660XR-FS DIMS FailSafe ImageServer Redundant Network Storage Solution 64.0TB $18,500.00
1 Quantity #LS-600XN-FS DIMS FailSafe ImageServer Network Attached Storage 64.0 TB $5,722.00
IT staff has attended meetings and has been consulted during the DIMS upgrade process. Currently, our system is at 97% capacity which is a great concern for both IT staff as well as police administration. The IT staff also believes the product and hardware upgrade is a necessity, and it will work with our current hardware for the police department.

Originally, DIMS Linear Systems quoted a price of $51,265 for all of the aforementioned equipment and software. Staff negotiated back and forth with the company and settled on a price of $43,997.14 for an overall savings of $11,747.00. The price reduction was due to a “preferred customer discount.” ALTERNATIVES:

Do not approve the purchase of DIMS Linear Systems software in the amount of $43,997.14.

STRATEGIC PLAN:

Not applicable.

Redlands Regular Meeting of 06-20-2023 164 of 1523
SUBMITTED BY:

Rachel Tolber, Police Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Shayna Walker, Operations Manager
Fiscal Impact
Fiscal Year: 22-23
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $43,997.14
Budgeted Y/N: Y
Account No.: 249200 6703
Discussion:

Funding for this purchase is included in the adopted budget for FY 2023 within the Supplemental Law Enforcement Services Fund (249).

Attachments
Sole Source Letter
DIMS Quote
Signed Single Sole Source_DIMS
Redlands Regular Meeting of 06-20-2023 165 of 1523

Rancho Cucamonga, CA Pahrump, NV Tampa, FL
909-899-4345 www.linear-systems.com
April 14, 2023
Sgt. Patrick Leivas
Redlands Police Department
1270 W Park Ave
Redlands, CA 92373
RE: Sole Source Justification Letter
Sgt. Leivas,
Linear Systems certifies that we are the sole source provider for the DIMS (Digital Information Management) hardware/ software solution. Linear systems is also the only company that can produce, service, update and support the systems manufactured by Linear Systems, Inc. This includes but is not limited to:
 #LS-6200XR DIMS Database Case Management Decoding ImageServer  #LS-660XR-FS DIMS FailSafe ImageServer Redundant Network Storage Solution  #LS-125 DIMS Enhanced Performance Digital Acquisition Station Kiosk If there are any questions or if additional information is needed, please contact Alejandra (Alex) Whittle at 813-513-7788.

Very Respectfully,

Alejandra Whittle
Strategic Account Executive, Florida Branch
Linear Systems, Inc.
(813) 513-7788 office
[email protected]
www.linear-systems.com
Redlands Regular Meeting of 06-20-2023 166 of 1523
Redlands Police Department DIMS Refresh 4/18/2023 11:04:59 AM Phase Quantity Unit $ Extended $ Total $
Digital Information Management System Acquisition Solution $9,558.00 #LS-125 DIMS Enhanced Performance Digital Acquisition Station Kiosk Phase II $9,258.00 DIMS Systems Enhanced Performance Digital Asset Acquisition Station w/o DIMS 3 $2,300.00 $6,900.00

16.0GB RAM w/ enhanced graphics processor unit 3 $0.00
32 mode high performance multi-function reader USB 3 3 $0.00 22" LCD high-def high-res Acquisition Station display w/ speakers 3 $0.00 MS Windows 10.0 Pro 64-bit 3 $0.00
DIMS 1TB Internal SSD Subsystem 3 $200.00 $600.00
UPS system 3 $186.00 $558.00
Installation @ Linear 3 $400.00 $1,200.00
#LS-125 DIMS Acquisition Kiosk & Workstation Options Phase II $300.00 Blu-ray /R /RE 50GB 4x writer w/ DIMS Writer Module (replace DVD) 0 $500.00 $0.00 Double layer DVD writer w/ DIMS Writer Module 3 $100.00 $300.00

2.0TB upgrade Acquisition Station & External Subsystem 0 $400.00 $0.00 24" LCD high-def high-res Acquisition Station display upgrade w/ speakers 0 $140.00 $0.00 DIMS Enhanced foot pedal for audio transcription module 0 $250.00 $0.00 Digital voice recorder for law enforcement (includes manufacturer's audio codec license) 0 $60.00 $0.00 Digital Information Management System Software $3,985.00 Linear DIMS 2 Core software multi-user single-station license Phase II $3,985.00 DIMS 2 Core software w/ Linear 64-Bit image encryption authentication/validation module 0 $995.00 $0.00 DIMS Live Lab Command Console Module 0 $995.00 $0.00
DIMS Proprietary File Format Acquisition Module 3 $995.00 $2,985.00 DIMS Audio Transcription Module for digital pocket recorders (requires Audio Module) 0 $550.00 $0.00 DIMS Transcription Enhanced Foot Pedal (requires DIMS Transcription & Audio Module) 0 $250.00 $0.00 DIMS iPhone/Android/Smartphone Acquisition Module * 0 $995.00 $0.00 DIMS In-car Digital Video Acquisition Module (import from existing system export) * 0 $995.00 $0.00 DIMS Body Worn Camera Acquisition Module (manufacturer specific) * 0 $995.00 $0.00 DIMS BOLO Management Module 0 $995.00 $0.00
DIMS Kiosk Manager Module blind download menu multipurpose system configuration 0 $995.00 $0.00 DIMS Disaster Recovery Offsite Storage Module DVD/Blu-ray (requires DIMS Writer) 0 $500.00 $0.00 DIMS Leica ScanStation or Faro Scene Data Management Module 1 $250.00 $250.00 DIMS Taser-Cam Video Acquisition Module 0 $250.00 $0.00 DIMS AFIS Export Module w/ 1:1 calibration (requires DIMS) 0 $250.00 $0.00 DIMS Photoshop Export w/ Advanced Audit Tracking (requires Photoshop & DIMS) 3 $250.00 $750.00 DIMS Software Strategic Customer Upgrade Program 3 $0.00 $0.00 *** DIMS license includes unlimited users per station
* Requires preliminary testing for acceptance. May require API or SDK with cooperation from vendor.

Digital Information Management System $32,000.00
#LS-6200XR DIMS Database Case Management Decoding ImageServer Rackmount 64.0TB Phase II $13,500.00 DIMS ImageServer 2U chassis redundant 500W power supplies w/ 8 SATA II bays 1 $12,500.00 $12,500.00

64.0TB RAID 6 array 1 $0.00 $0.00

16.0TB auto hot spare auto rebuild (64.0TB total drive capacity 48.0TB usable) 1 $0.00 $0.00

8.0TB RAID certified server class high speed hard drives 1 $0.00 $0.00 Installation @ Linear 1 $1,000.00 $1,000.00
*** This unit does not include UPS
#LS-660XR-FS DIMS FailSafe ImageServer Redundant Network Storage Solution 64.0TB Phase II $18,500.00 DIMS ImageServer 2U chassis redundant 500W power supplies w/ 8 SATA II bays 1 $12,500.00 $12,500.00

64.0TB RAID 6 array 1 $0.00 $0.00

16.0TB auto hot spare auto rebuild (64.0TB total drive capacity 48.0TB usable) 1 $0.00 $0.00

8.0TB RAID certified server class high speed hard drives 1 $0.00 $0.00 DIMS FailSafe multi-user case management database (redundant/mirrored) 1 $5,000.00 $5,000.00 Installation @ Linear 1 $1,000.00 $1,000.00
*** This unit does not include UPS
DIMS ImageServer FailSafe NAS option 3rd Repository $5,722.00 #LS-600XN-FS DIMS FailSafe ImageServer Network Attached Storage Phase II $5,722.00

64.0 TB (64.0TB total drive capacity ~48.0TB usable) 64bit 6 bay NAS RAID 6 1 $5,722.00 $5,722.00 *** This unit does not include UPS
Digital Information Management System Acquisition Maintenance & Support $0.00 Advanced replacement maintenance & support contract Phase II $0.00 1 year advanced replacement service for Acquisition station 3 $0.00 $0.00 DIMS telephone technical support software only (normal business hours) 1 $0.00 $0.00 Maintenance & support contract Phase II $0.00
1 year #LS-660XR DIMS ImageServer with Case Management & Storage 1 $0.00 $0.00 1 year #LS-660XR DIMS FailSafe ImageServer Redundant Network Storage Solution 1 $0.00 $0.00 1 year #LS-600XN-FS DIMS ImageServer Network Attached Storage System (3rd) 1 $0.00 $0.00 Digital Information Management System ImageServer Maintenance & Support (Year 2-5) $0.00 Maintenance & support contract Option $0.00
Additional year DIMS Database Case Management Decoding ImageServer 0 $2,700.00 $0.00 Additional year DIMS FailSafe ImageServer RNSS 0 $1,850.00 $0.00 Additional year DIMS FailSafe ImageServer RNSS as a 3rd repository 0 $570.00 $0.00 1 year advanced replacement service for Acquisition station 0 $383.00 $0.00 Equipment
Redlands Regular Meeting of 06-20-2023 167 of 1523
$51,265.00
Linear Systems Preferred Customer Discount Program Upgrade ($11,747.00) Errors & Omissions Professional Liability Insurance (Option) Yes $1,000.00 Subtotal $40,518.00
Sales Tax 8.75% $2,829.14
Shipping $650.00
TOTAL $43,997.14
*** This pricing includes "Sole Source Discount". If this purchase requires a RFP, pricing will be higher. *** ($11,747.00) *** All listed capacities assume 1.0TB = 1,000,000,000,000 bytes. *** *** Discount only applies if agency purchases ALL components at listed price on this quote. *** *** ACH or check is acceptable payment methods unless arranged & agreed to in advance. *** Upgrades *** For upgrades, new equipment will be shipped in advance for data transfer with no downtime *** Options *** Linear will charge additional fees if City/County/State levies fees for Business License or Sales Tax. *** *** Linear Tier 1 Discount & manufacturers subsidy included in price. *** *** Linear will charge additional fees if City/County/State requires non-standard insurance requirements that are not preapproved. *** *** Issuance of a Purchase Order or verbal approval of this proposal acknowledges that the City/County/State agrees to the terms above. *** *** Extra discount included will provide Linear with flexible install timeframe*** Linear Systems, Inc. Contact: Alex Whittle Valid until: 6/17/2023 Rancho Cucamonga, CA [email protected] Terms: N-30 909-899-4345 Ship Via: Truck
909-899-4346 fax
www.linear-systems.com
Approximate Discount
Redlands Regular Meeting of 06-20-2023 168 of 1523
Redlands Regular Meeting of 06-20-2023 169 of 1523
Redlands Regular Meeting of 06-20-2023 170 of 1523
Redlands Regular Meeting of 06-20-2023 171 of 1523
City Council Meeting H. 11.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve an agreement between the City of Redlands and the University of Redlands for event services for the Redlands Emergency Services Academy, and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Police Chief Tolber) MOTION(S):

If City Council determines that staff's recommendation is appropriate, the following motions are provided:

I move to determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move to approve the agreement between the City of Redlands and the University of Redlands for event services for the Redlands Emergency Services Academy.

2. RECOMMENDATION:

Staff recommends that the City Council approve the agreement between the City of Redlands and the University of Redlands for event services for the Redlands Emergency Services Academy beginning Wednesday, July 12, 2023, through Wednesday, July 19, 2023, and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

Redlands Regular Meeting of 06-20-2023 172 of 1523
DISCUSSION:

The Redlands Emergency Services Academy (RESA) is a partnership with the Redlands Police Department, Redlands Fire Department, Crafton Hills College, and the University of Redlands to provide graduating high school students with a rigorous, hands-on introduction to public safety careers. The week-long academy gives local students interested in careers in emergency services an opportunity to learn from Redlands police officers and firefighters. Many participants have gone on to careers in both fields. For over twenty years, the University of Redlands has provided RESA with the use of their facilities to include housing, meeting rooms, and meals. The agreement incorporates costs associated with RESA program activities that take place on the campus. A portion of these costs are underwritten by the University of Redlands. The remaining costs will be funded through donations from the community and local organizations. Currently, RESA has applied for several donations, including a $30,000 grant from San Manual Band of Mission Indians, a $10,000 grant from Stater Brothers, a $12,000 grant from Tom Bell, a $500 donation from Redlands Police Officers' Association, and a $500.00 donation from Redlands Professional Firefighters' Association. The total cost for the University of Redlands, including sleeping rooms, facility rentals, and meals, and graduation banquet is $50,167.00. The University of Redlands and Harvest Table have agreed to underwrite (donate) $39,825.99 for sleeping rooms, meals, and facility rentals. This leaves RESA responsible for $10,341.01 to cover fees, meals and graduation banquet meals and service. This amount is covered by the grants/donations, leaving no fiscal impact to the General Fund.

ALTERNATIVES:

Do not authorize the agreement between the City of Redlands and the University of Redlands.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Rachel Tolber, Police Chief
RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
Redlands Regular Meeting of 06-20-2023 173 of 1523
REVIEWED BY:

Yvette Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Sergeant Dominick Povero, Police Department
Fiscal Impact
Fiscal Year: 2023-24
Appropriation Required Y/N: No
Discussion:

There is no fiscal impact to the General Fund. The costs of the program will be fully covered by grants and/or donations.

Attachments
RESA Agreement
Redlands Regular Meeting of 06-20-2023 174 of 1523
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(909) 748-8116
[email protected]
www.redlands.edu/event-services
Redlands, CA 92373
PO Box 3080
1200 East Colton Avenue
Organization: City of Redlands University of Redlands Event Services Client Contact: Povero, Dominick
1270 W. Park Avenue
Redlands CA 92373
Address:

Phone: (909) 557-6928
Email: [email protected]
Subject of this Agreement: Redlands Emergency Services Academy (RESA) - 2023-ABLXXG that the University may release, and not hold, the dates and space. not returned the completed/executed Agreement, together with any required deposits and documents, the User understands spaces that are the subject of this Agreement until the Agreement Expiration Date as a courtesy to the User. If the User has To give the User time to review, consider, and finalize this Agreement, the University will reserve the event dates and event Agreement Expiration Date: June 28, 2023
Agreement Issue Date: June 07, 2023
“Agreement”).
space from, and utilize the services of, the University on the terms and conditions specified in this agreement (the campuses in California (the “University”) and City of Redlands , herein (the “User”). Essentially, the User is agreeing to rent This is an agreement by and between the University of Redlands, a California nonprofit educational corporation with multiple

EVENT SERVICES AGREEMENT

RESERVATIONS
Wednesday, July 12, 2023
12:01 AM - 11:59 PM Expected Attendance:30
Grossmont Hall (120)
07:00 AM - 08:30 AM
Breakfast at The Table
07:00 AM - 07:00 PM Expected Attendance:30
Larsen Hall Rm 127
05:00 PM - 06:30 PM
Dinner at The Table
Thursday, July 13, 2023
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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG Thursday, July 13, 2023
12:01 AM - 11:59 PM Expected Attendance:30
Grossmont Hall (120)
07:00 AM - 08:30 AM
Breakfast at The Table
07:00 AM - 07:00 PM Expected Attendance:30
Larsen Hall Rm 127
05:00 PM - 06:30 PM
Dinner at The Table
Friday, July 14, 2023
12:01 AM - 11:59 PM Expected Attendance:30
Grossmont Hall (120)
07:00 AM - 08:30 AM
Breakfast at The Table
07:00 AM - 07:00 PM Expected Attendance:30
Larsen Hall Rm 127
05:00 PM - 06:30 PM
Dinner at The Table
Saturday, July 15, 2023
12:01 AM - 11:59 PM Expected Attendance:30
Grossmont Hall (120)
07:00 AM - 08:30 AM
Breakfast at The Table
07:00 AM - 07:00 PM Expected Attendance:30
Larsen Hall Rm 127
05:00 PM - 06:30 PM
Dinner at The Table
Sunday, July 16, 2023
12:01 AM - 11:59 PM Expected Attendance:30
Grossmont Hall (120)
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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG Sunday, July 16, 2023
07:00 AM - 08:30 AM
Breakfast at The Table
07:00 AM - 07:00 PM Expected Attendance:30
Larsen Hall Rm 127
05:00 PM - 06:30 PM
Dinner at The Table
Monday, July 17, 2023
12:01 AM - 11:59 PM Expected Attendance:30
Grossmont Hall (120)
07:00 AM - 08:30 AM
Breakfast at The Table
07:00 AM - 07:00 PM Expected Attendance:30
Larsen Hall Rm 127
05:00 PM - 06:30 PM
Dinner at The Table
Tuesday, July 18, 2023
12:01 AM - 11:59 PM Expected Attendance:30
Grossmont Hall (120)
07:00 AM - 08:30 AM
Breakfast at The Table
07:00 AM - 07:00 PM Expected Attendance:30
Larsen Hall Rm 127
05:00 PM - 06:30 PM
Dinner at The Table
Wednesday, July 19, 2023
12:01 AM - 11:59 PM Expected Attendance:30
Grossmont Hall (120)
07:00 AM - 08:30 AM
Breakfast at The Table
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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG Wednesday, July 19, 2023
07:00 AM - 07:00 PM Expected Attendance:30
Larsen Hall Rm 127
05:00 PM - 08:00 PM Reserved from 02:00 PM to 08:30 PM Expected Attendance:125 Orton Center
This space intentionally left blank.

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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG

FINANCIALS
List Price Adjustment Sub Total for Jul 12 2023
Grossmont Hall (120) $33,600.00 (100%) University Sponsorship $.00 Conference - Service Fee $1,200.00 8 days at $150/day $1,200.00 $1,200.00
List Price Adjustment Sub Total for Jul 12 2023
Larsen Hall Rm 127 $6,000.00 (100%) University Sponsorship $.00 AV – Classroom AV Base Package $320.00 (100%) University Sponsorship $.00 $.00
List Price Adjustment Sub Total for Jul 12 2023
Standard Breakfast ($10.85, plus tax) $2,604.00 $2,831.85 Standard Dinner ($13.30, plus tax) $2,793.00 $3,037.39
$5,869.24
List Price Adjustment Sub Total for Jul 19 2023
AV – Conference AV Base Package $100.00 (100%) University Sponsorship $.00 * ESTIMATE USING 2022 $3,271.77
TOTAL
HT - Catering Requested $3,271.77
$3,271.77
Additional services and/or equipment may result in fees not outlined in the financials above, such as audio visual or rentals .

Minimum Revenue Requirement : (80%) $8,272.81
Non-Refundable Reservation Deposit (25%): $2,585.25
TOTAL MINIMUM INITIAL PROJECTED AMOUNT: $10,341.01
This space intentionally left blank.

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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG A FINAL rooming list of all guests must be submitted to Event Services no less than fourteen (14) days C. Rooming List
twenty-one (21) days prior to the first day of guest arrival.

Check-in and check-out times and locations must be arranged and approved by Event Services no less than B. Check-In and Check-Out
communicate any such changes to the User in a timely manner. becomes necessary, the University will provide comparable residence hall/apartment space and will change specific residence hall/apartment assignments as necessary for University business. If a change Although it is rare, and the University seeks to avoid any changes, the University reserves the right to A. Specific Residence Hall/Apartments
.apply
When residence halls and/or apartments are included in a reservation, the following terms and conditions will III. HOUSING
group with the venues that are available.
(including housing). Strong pre-planning will allow us to create a program that meets the needs of your entire User communicates as early as possible in the planning process with regard to attendees with special needs fully accessible because of the age of the building/venue. To provide for all individuals, it is imperative that the varying degrees on our campus. Despite our efforts to be inclusive, some buildings and other venues are not The University of Redlands strives to be inclusive of all individuals with disabilities and/or limited mobility of the alternate location.
circumstances. In the event a function is moved, the University agrees to provide directions and assistance on due to inclement weather (including excessive heat and/or poor air quality), construction, or other unforeseen make the final decision concerning the suitability of holding a function outdoors or relocating to an indoor space Although collaboration between the University and the User is expected, the University reserves the right to communicate any such changes to the User in a timely manner. will move the event/function to a comparable and adequate venue on the University campus and will specific venue assignments as necessary for University business. If a change becomes necessary, the University Although it is rare, and the University seeks to avoid any changes, the University reserves the right to change first day of guest arrival will be accommodated if possible, but are not guaranteed. the first day of guest arrival. Any set-up specifications submitted less than twenty-one (21) days prior to the request specifying the room set-up specifications and/or diagrams no less than twenty-one (21) days prior to If the User wants the venue(s) set up in a particular way, the User must submit to Event Services a written additional costs, including audio visual equipment and/or services. from the University’s inventory and located in the venue. Other equipment and services may be arranged with only (a) use of the reserved venue during the reserved days/times and (b) existing tables and chairs available The University has venues that may be available for rental throughout the year. Fees for venue rentals include II. VENUE(S)
initial projected amount specified in the Agreement.
the University has received a non-refundable reservation deposit in the amount of 25% of the total minimum A reservation becomes effective after (a) the Agreement is signed by both the University and the User and (b) issued.

If the University is able to accommodate the additional reservations an addendum to this Agreement will be adjustment. Requests for additional reservations are not guaranteed, but will be accommodated when possible. plans, equipment, or services be requested, the User must submit to the University a written request for the cleanup, including any time needed by User’s external vendors. Should additional venues, housing, food service Agreement. User’s reservation must include the time needed for pre-event preparations and post-event The University will reserve the venue(s), housing, food service plans, equipment, and services as outlined in this I. RESERVATION
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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG be outlined when linens are ordered, not when Agreement is signed. days prior to the first day of guest arrival and cannot be added after this date. Final pricing per pillow will Pillows are available to rent, per seven (7) day period. Pillows must be ordered no less than fourteen (14) J. Pillows
outlined when linens are ordered, not when Agreement is signed. prior to the first day of guest arrival and cannot be added after this date. Final pricing per packet will be pillowcase, blanket, bath towel, and wash cloth. Linens must be ordered no less than fourteen (14) days Linens are available to rent, per seven (7) day period. Each linen packet includes a pillow, two sheets, I. Linens
All calls for assistance should be made to Public Safety at 909-748-8888.

Any questions or services required after hours will be handled by the University’s Public Safety Department.

H. After Hours
living environment.
operated so as not to disturb. This is to be observed by all guests to ensure a peaceful and comfortable Quiet hours are 11:00 PM-07:00 AM. Radios, televisions, stereos, and other such equipment must be G. Quiet Hours
includes vendors contracted by the University.
repair, emergency, or compliance with University policies without prior notification to the User. This circumstances shall the University enter housing for any reason other than health, safety, maintenance and inspection, for repair, or in any situation deemed by the University to be an emergency. Under no inspect the premises for the purposes of maintaining health and safety, for reasonable maintenance The University reserves the right to enter any housing provided to the User pursuant to this Agreement to F. Right of Entry
Onsite staff members are trained mandated reporters and have undergone a background check.

Be advised the User may be placed in housing that has a student affairs professionals living in residence.

E. Notice of Onsite Staff
residence hall or apartment.
plans provided by the University. Under no circumstances may attendees sleep on the floor of any more than the number of persons per established sleeping room, unless otherwise designated on floor To meet fire codes and ensure personal safety, room capacities in the residence halls shall be limited to no D. Safety Requirements
it is due to guest behavior.
comparable room. The User will not be charged for any room assignment initiated by the University unless The University may, in its sole discretion, reassign any guest within the residence halls/apartments to a All rooming lists must be legible and include participants’ first and last names. reported to Event Services.
changes are handled by the User’s conference registrar, event planner, or representative and must be The University will provide hall charts and diagrams for the User to make room assignments. Room and room assignment.
prior to the first day of guest arrival. The FINAL rooming list must include: each guest’s first and last names Redlands Regular Meeting of 06-20-2023 181 of 1523
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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG The possession or consumption of alcoholic beverages by anyone under the age of twenty-one (21) is G. Alcoholic Beverages
guaranteed numbers given for either meal cards or catered events.

The Table and which meals will be a Harvest Table catered event. User accepts all responsibility for It is the responsibility of the User to notify the University as to which standard meals will be provided at involved in catering arrangements and does not accept responsibility for catering.

Harvest Table no less then twenty-one (21) days prior to the first day of guest arrival. The University is not Catering arrangements, including any financial obligations, must be made directly between the User and F. Catering
guest arrival.
directly between the User and Harvest Table no less than twenty-one (21) days prior to the first day of If additional water stations are needed, arrangements, including any financial obligations, must be made A complementary water station, including to-go cups, will be available daily outside of the Irvine Commons. . E Water Stations
guest arrival.
guaranteed. Changes to guest counts cannot be made less than three (3) days prior to the first day of Harvest Table up to seven (7) days prior to the first day of guest arrival, but adjustments are not Should the User’s numbers increase after the FINAL GUARANTEE has been given, requests can be made to meal plan or additional meal events that change the number of guests using their standard meal plan. received for any reason including, but not limited to, guests who do not show up and use their standard plan configurations. Numbers for standard meal plans may not be reduced once the FINAL GUARANTEE is days prior to the first day of guest arrival. User can have no more than three (3) different standard meal User must submit a FINAL GUARANTEE for standard meal plans to Harvest Table no less than fourteen (14) D. Final Guarantee for Standard Meal Plans
notified immediately a and replacement fee will be incurred for each new pass.

Meal passes will be supplied by the University to the User. If a meal pass is lost, Event Services must be along with other potential users or diners eating during User’s stay. there will be a surcharge on each meal. A surcharge will be determined based on User guest numbers, Harvest Table needs a guarantee of fifty (50) guests to open The Table. If User is below fifty (50) guests to the first day of guest arrival.
to-go options are needed, arrangements must be made with Harvest Table no less than ten (10) days prior (“The Table”). Meals at The Table are All-You-Care-To-Eat and must be consumed on the premises. If Prices specified in the Agreement reflect the standard meal plans at The Table in The Irvine Commons C. Standard Meal Plans
(21) days prior to the first day of guest arrival.

User must submit FINAL MEAL TIMES for standard meal plans to Harvest Table no less then twenty-one Breakfast 07:00 AM- 08:30 AM, Lunch 11:30 AM- 01:00 PM, and Dinner 05:00 PM- 06:30 PM B. Regular Summer Dining Hours at The Table
on the Redlands campus without prior written approval from Harvest Table and Event Services. and beverage services on the University’s Redlands campus. No external food or beverages may be brought The University has an exclusive contract with Harvest Table Culinary Group (“Harvest Table”) for all food A. Exclusive Provider
When food service plans are included in a reservation, the following terms and conditions will apply.

IV. FOOD SERVICE PLANS
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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG Payment may be made by check, credit card or wire.

C. Payment
billable amount for all events.

The User understands and agrees that the University adds a service fee of five percent (5%) to the final B. Service Fee
plus Additional Charges as outlined below.

3. The actual number of guests, venues, housing, and food service plans if higher than final guarantees, than actual numbers, plus Additional Charges as outlined below. standard meal plans (submitted twenty-one (21) days prior to the first day of guest arrival) if greater (submitted fourteen (14) days prior to the first day of guest arrival), and the final guarantee for twenty-one (21) days prior to the first day of guest arrival), the final rooming list of all guests

2. The final requested room set-up specifications and/or diagrams of all needed venues (submitted circumstances with the User be charged less the Minimum Revenue Requirement.

1. The Minimum Revenue Requirement, plus Additional Charges as outlined below. Under no criteria detailed below, and will be whichever is greatest of the following:
actual number of guests or spaces and equipment used. Final invoices will be calculated based on the User understands and fully accepts the Minimum Revenue Requirement due to the University no matter the Projected Amount, and multiplying this figure by 80%.
of the Venues, Housing, Food Service, and other billable expenses which equal the Total Minimum Initial User will be billed a Minimum Revenue Requirement which is determined by adding the total dollar values A. Minimum Revenue Requirement
The following financial terms and conditions apply to this Agreement.

VI. FINANCIAL TERMS AND CONDITIONS
must be specifically arranged and agreed upon.
printing services, or use of the University’s Outdoor Programs equipment. Additional services and equipment venue rental rates. Common services or equipment include audio-visual services or equipment, IT services, Sometimes Users arrange for additional services or equipment from the University that are not included in the V. ADDITIONAL SERVICES AND/OR EQUIPMENT
removal of the guests from the residence hall at the University’s sole discretion.

Alcohol is not permitted in the residence halls. Violation of this Agreement may result in the immediate assessments, and liability of any nature as a result of the above. and well-being of all guests. In addition, the User will be responsible for all fines, loss of business, function entirely at the User’s expense. User shall be responsible for providing transportation for the safety the university or Harvest Table reserves the right to close the bar immediately and/or terminate the onto the premises without prior written approval, or allows any minor to consume any alcoholic beverage, Should the University or Harvest Table determine any User or User’s guest has brought any type of alcohol made.
minimum of thirty (30) days prior to the event date. Once the diagram is approved, changes cannot be The perimeter fence must be diagramed by Event Services and submitted to Harvest Table for approval a In order to serve alcohol at an outdoor venue, perimeter fencing must be provided at the User’s expense. minimum of thirty (30) days advanced notice of a bar/alcohol request. requires state regulated training for bartenders and wait staff that handle alcohol. Harvest Table requires a alcohol available for an event at the University. Harvest Table carries the appropriate liquor licenses and Harvest Table Culinary Group (Harvest Table) is the only organization that is permitted to bring to or have prohibited by California law.

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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG decisions regarding the necessity of cleaning are unilaterally made by the University which is under an goes beyond light cleaning will be billed to the User at the hourly cleaning rate then in effect. All will be charged for this basic cleaning as it is included in the rental fee. Cleaning that is required that vacuuming venue and sanitizing of bathrooms), both before and after the event. No additional fees The standard rental of any venue on campus includes a basic “light-cleaning” (which includes any property, items, or material goods left in the venue or on University property. venue or University location. The University is not responsible for the delivery, storage, or protection of charge of $300.00 will be assessed to the User for rental items left by User or service providers in any removed upon departure. No rental items are to be left on University property overnight. A minimum plates, bottles, or linens on lawns are to be picked-up. Rental items from service providers must be contracted venue(s). Any glass breakage is to be swept up and removed from the premises. Any be removed prior to departure. All trash must be placed in the trash receptacles in or near the Each User (and User’s service providers) will be responsible for general cleanup. All decorations must

2. Cleaning
judgments about damages.
that discretion in a reasonable manner. The User agrees to respect the University’s unilateral regarding damages are unilaterally made by the University which is under an obligation to exercise possible, the date and time they occurred (or were discovered) along with a photograph. All decisions University will provide as much detailed information concerning the location of damages and, if providers. Reasonable wear and tear is not considered to be “damages.” Should damages occur, the The User is responsible for all damages caused by User, User’s guests/attendees, and/or User’s service

1. Damages
F. Additional Charges
including but not limited to late fees.

The User specifically agrees to be responsible for any and all charges levied consistent with this Agreement, charged at a rate of 5% every fourteen (14) days.
balance due as stated on the invoice within thirty (30) days of the invoice date will result in late fees being The User agrees to pay any invoice within thirty (30) days after receipt of the invoice. Failure to pay the unpaid balances/amounts and any charges incurred during the event as provided for in this Agreement.

Following the conclusion of the event, the University will mail to the User a final invoice that captures any E. Payment Schedule
The deposit will be applied to the User’s full invoice or to any cancellation fee that may apply. executed and when the University receives payment a deposit (see above). Deposits are non-refundable.

The reservation that is the subject of this Agreement becomes effective when both the Agreement is fully D. Deposit Payment
General questions regarding billing should be addressed with Event Services.

Events Services.

For Payments more than $25,000, the University prefers wire payment, which can be coordinated with For payments less than $25,000, the University accepts payment by credit card.

A $25.00 fee will be assessed for returned checks.

Redlands, CA 92373
1200 East Colton Avenue
Event Services Department
University of Redlands
Checks should be made payable to “University of Redlands” and sent to the following address:

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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG usage. Fitness Center usage is restricted to persons eighteen (18) years or older during the User’s event and Fitness Center passes must be used during the posted hours for general day period. The availability of Fitness Center passes is contingent upon the Fitness Center being open Fitness Center passes are available at a cost per guest. Fitness Center passes are valid for a seven (7)

10. Fitness Center Passes
the age of eighteen (18) years must be accompanied by a responsible adult who also has a pool pass. passes must be used during the posted hours for general usage. Any guest using the pool who is under availability of pool passes is contingent upon the pool being open during the User’s event and pool Pool passes are available at a cost per guest. Pool passes are valid for a seven (7) day period. The

9. Pool Passes
of $750.00 each. There are NO exceptions to the return timeline. event or not returned during check-out or within eight (8) hours after check-out will be assessed a fee will be assessed a fee of $75.00 each for residence hall/apartment keys. Master keys lost during the Keys lost during the event or not returned during check-out or within eight (8) hours after check-out

8. Lost Keys
outlined in HOUSING, Rooming List.
beyond the FINAL rooming list due date until the User’s rooming list is received by the University – The University reserves the right to charge the User a late fee of up to $200.00 per day for each day . 7 Late Housing Lists
average hourly cost of the rental).
established in the Agreement (the rate for extra-contractual time will be a minimum of 150% of the agrees that the User will be billed for the additional rental time, rounded up to the next hour, at a rate tear-down. If the User exceeds the time limits established in the Agreement, the User understands and User’s reservation must include the time needed (including time for User’s venders) for set-up and

6. Time Charges
specifications and/or diagrams due date.
to charge the User a late fee of up to $200.00 per day for each day beyond requested room set-up the final venue setup is submitted (or if the setup is submitted late), the University reserves the right University inventory limits for the reserved venues. If the User changes the setup or arrangement after Rental fees include University setup and take down service for the existing tables and chairs based on

5. Room Setup Changes or Late Submissions
complies with all requirements stated in the INSURANCE section of this Agreement.

User shall ensure that all such entitles or vendors that it retains directly maintain insurance that User’s direction).
services or equipment are arranged by the University on behalf of the User as a courtesy (and at the the University whether the User arranges for these services or equipment directly or whether the financial responsibility for any and all services or equipment rentals obtained from providers outside Sometimes Users need services or equipment that are not available from the University. User accepts

4. Services or Equipment from Outside the University
additional charges.

Services or Equipment, IT Services, Printing Services, and Outdoor Programs equipment will incur Services or Equipment ordered through the University including, but not limited to, Audio-Visual

3. Services or Equipment from the University
University’s unilateral judgments about cleaning.
obligation to exercise that discretion in a reasonable manner. The User agrees to respect the Redlands Regular Meeting of 06-20-2023 185 of 1523
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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG Non-cancelable costs are defined as third party costs for services already rendered or items already consumed. by the University of Redlands before the event that occasioned the delay, interruption, or prevention. therefore, except, however that the User shall remain liable for all non-cancelable costs paid and/or contracted power failures or interruptions, or any other cause beyond its control, such party shall not be liable to the other enactment, regulation or order, civil tumult, pandemic, epidemic, telecommunications failures, network or of an act of nature, fire, flood, war, public disaster, acts of terror, strikes or labor difficulties, governmental If either party is delayed, interrupted or prevented from the performance of its contractual obligations by reason VIX. FORCE MAJEURE
VII. TERMINATION/CANCELLATION
A. Termination of Agreement by the University
The University does not have the right unilaterally to cancel this Agreement or terminate its obligations under the Agreement absent a force majeure event.

B. Termination of Agreement by the User
User must give written notice of any event cancellation or termination of the Agreement. A cancellation that is received by the University more than ninety (90) days prior to the event date will result in a forfeiture of the deposit User made, together with any costs already incurred to outside vendors. A cancellation that is received by the University ninety (90) days or less before the event date will result in a forfeiture of the entire cost of the event as specified in the Agreement, together with any costs already incurred and agreed to by User. Rescheduling an event is considered the same as cancellation and is subject to the above policy.

VIII. INSURANCE
The University requires all non-university events to carry comprehensive general liability insurance. A certificate of insurance can be purchased through Campus Connexions, the University of Redlands' special event insurance partner: https://redlands.campusconnexions.com/student-insurance/tenant-user-liability-insurance.html. A certificate of insurance can also be obtained through an existing business or homeowner's insurance company.

Most insurance companies will provide a rider policy for the day of the event for a nominal fee. This service works for events that are personal in nature - i.e. weddings, parties, anniversaries, graduation parties, etc.

Comprehensive General Liability insurance must list the University of Redlands, its trustees, officers, employees, representatives, and assigns as an additional insured on a primary and non-contributory basis, and must include a waiver of subrogation. A certificate of insurance should be issued by the carrier in the amount of $1,000,000 for each occurrence and $2,000,000 for general aggregate. The certificate of liability insurance must be received by the University thirty (30) days from the Agreement date.

If in connection with this Agreement, User or guests of User will include persons under the age of eighteen (18), then the General Liability insurance policy must provide coverage for sexual misconduct (including by definition sexual molestation, abuse, and harassment) with limits of no less than $1,000,000 per occurrence/$2,000,000 aggregate. Note: If the General Liability coverage has any sub-limits or exclusions inconsistent with the above that apply to coverage for sexual misconduct the Certificate of Insurance must define those limits or exclusions.

If the event includes the use of an automobile for the purposes of the activity, automobile insurance is required by the carrier in the amount of $1,000,000 for each occurrence and $2,000,000 for general aggregate.

If the client is bringing workers on campus for the event, workers comp is required at the state-mandated limits.

Each insurance policy shall be issued by an insurance company authorized to do business in the State of California or eligible surplus lines insurer acceptable to the State and having agents in California to whom service of process may be made, and currently rated by A.M. Best as “(A-) IX” or better.

For subcontractor insurance requirements, see the Services or Equipment from Outside the University section of this Agreement.

User may self-insure or maintain the insurance coverage set forth in this provision.

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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG All University venues are equipped with fire safety systems. All attendees must evacuate the building H. Fire Safety
etc.) must be supplied by User, not the University. This may include the volleyball nets.

Equipment needed for gaming tables (billiards, table tennis, etc.) and outdoor courts (volleyball, basketball, G. Equipment
misuse. Notify the University immediately if an elevator failure occurs.

Misuse may result in temporary loss of service and/or a service charge for repairs resulting from that Elevators exist in some University venues for the convenience of guests. Elevators must be used properly.

F. Elevators
local law enforcement for possible prosecution.
under a no tolerance policy and will also report any instances of substance abuse, possession, or sale to residence hall, and dismissal from participation in activities on University property. The University operates not. Non-compliance by anyone associated with the User will result in immediate removal from the is strictly prohibited, including the use of medical marijuana whether a medical marijuana card is issued or User and User’s guests’ involvement in the use, possession, distribution, or sale of illegal drugs or narcotics E. Drugs
and/or decorating policies may result in additional fees for damage or excessive cleaning. conclusion of the event. Failure of the User, their guests, or service providers to abide by the building Any decorations, flower arrangements, or additional items brought in by the User must be removed at the allowed in indoor venues. Users must place protective drip plates under candles.

No open flames of any kind may be used at outdoor events. Only votive candles and hurricane lamps are machine is strictly prohibited.

Services office. Use of confetti, straw, bird seed, rice, silly string, powder, sparklers, glitter, or smoke any area of the University. If directional signs are posted outdoors, they must be placed by the Event block vision of emergency exit signs. No items, including pictures, may be removed from walls or shelves in attach decorations to antique furniture, ceiling fixtures, windows, or doors. No items can be attached to or Decorations may be attached by using reusable all surface poster tack (painter’s tape). User may not clay, tacks, screws, nails, or any other adhering devise to any indoor or outdoor property at the University.

Users may only decorate the venue(s) reserved within this Agreement. Users may not attach tape, florist D. Decorations
residence halls.
makers with an automatic shut-off. Appliances which have an open coil or use hot oil are not allowed in Guests may not bring their own refrigerator or microwave. Guests may bring and use in their rooms, coffee C. Cooking Appliances
permitted inside any building.
each residence hall. The University is not responsible for the security of bicycles. Motorbikes are not Bicycles may not be brought into or kept in residence halls. Ample parking for bicycles is available near B. Bicycles
on campus during events. Prior notification of the need of service animals is requested. not permitted. Service animals that accomplish tasks for a disabled person are the only animals permitted University of Redlands campus, the University campus does not become a “residence” and thus ESAs are qualifying individual’s permanent residence. Because guests are staying in temporary housing on the (ESAs) are also not permitted. Under Fair Housing Act/HUD guidelines, ESAs must be permitted in a No animals of any kind may be brought into or kept in a University venue. Emotional Support Animals A. Animals
X. MISCELLANEOUS
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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG physical child abuse. By way of clarity and not by way of limitation, User’s indemnification of university but not limited to training for adult advisors, background checks, and reporting obligations for sexual or applicable laws and regulations for the User’s operations pertaining to the protection of minors, including section INSURANCE regarding insurance for events with minors present or as participants, and with all User hereby agrees and acknowledges that it has complied and will comply with applicable provisions of For groups whose participants are under the age of eighteen (18) O. Minors (under the age of eighteen (18))
In the event of a medical emergency or injury, call Public Safety at 909-748-8888 or 911 N. Medical Emergency / Injury
and others is expected at all times.
diverse backgrounds. Courtesy towards others, both within the User’s group and between the User’s group The use of foul language and profanities is discouraged at all times. The University hosts many groups with M. Language
content downloaded by the User or User’s attendees.

User. All downloads are done at User’s own risk. User accepts full responsibility for the legality of all responsibility for the safety of information downloaded by the User or any individual associated with the over-the-air nature, wireless communications are vulnerable to intrusive attacks. The University accepts no The campus wireless network is a common means for people to access internet services. Due to its computer lab without supervision.
hours when available to the public. Children under the age of eighteen (18) may not be left in any Internet access is also available on campus computers, including in Computer Labs and the Library during in inability to provide access to campus internet.
arranged in advance at an additional cost. Failure to submit a request in advance may, on occasion, result guaranteed. If internet access is essential for the event, such access must be specifically requested and to the University. Typically, internet access can be arranged without additional cost; internet access is not Requests for internet access for User and User’s attendees while on campus must be submitted, in writing, L. Internet
also is, of course, prohibited and grounds for immediate removal. immediate removal from the campus. Additionally, illegal harassment based on protected characteristics aggressive tactics to engage students, staff, or faculty. Failure to abide by this policy will result in University campus. External clients including conferences, meetings, or special events may not use The University prohibits aggressive recruitment through proselytizing, selling, etc. to any persons on the K. Harassment
Gambling of any nature is strictly prohibited on University property.

J. Gambling
an enjoyable one.
routinely for these pests. Your support and diligence in observing this regulation will help make your visit is not unusual for ants to be found on the 3rd floor of dormitories and classrooms. The University sprays immediately drawn to open food and soda containers. Crumbs also draw these insects from other areas. It old campus is located on the site of former citrus groves. There is a massive ant population which is venues that do not have kitchens. Food and sugar-filled sodas attract ants and cockroaches. The 100+ year The University strongly discourages food and soft drinks in the dormitories, classrooms, and meeting I. Food Outside of the Irvine Commons
forbidden and will result in damage charges to the User and to prosecution. (sprinkler systems, smoke detectors, fire alarms, pull stations, fire extinguishers, and fire hoses) is strictly User should familiarize all attendees with these routes. Misuse or damage to fire safety equipment immediately when the fire alarm sounds. Maps describing evacuation routes are posted within each venue.

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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG Before the User or User’s service providers attempt to sell any merchandise on University property, the the University. These may not be used without prior consent from the University.

The name “University of Redlands” as well as all University logos and trademarks are the sole property of venues are properly represented.
proposed publication to the University for written approval in order to ensure that University services and services are mentioned, or in which any University venues are pictured, User must send a draft of such Before the User prints or distributes any publication or other material in which the University venues and/or U. Publications and Sales
can be reached at 909-748-8888.

For emergency situations, Public Safety is available 24 hours a day, 7 days a week, 365 days a year, and T. Public Safety
pool privileges with no refund of the pool pass fees.
must be followed at all times. Failure to follow established safety procedures will result in a cancellation of all users are respectful and courteous at all times. Safety rules are clearly posted at the entrance. All rules The University pool is used by all faculty, staff, students and guests of the University. It is expected that S. Pool Etiquette/Safety Rules
original owner/location.
responsibility of the individual. The University will not assume the cost of shipping any item back to its All shipping charges associated with the return of property to the User or a User attendee will be the days after the last day of conference residency.
effects from the University as soon as possible. The University cannot hold items longer than fourteen (14) responsibility for any item found at a venue. To prevent loss, participants should reclaim their personal While the University attempts to return personal effects to their proper owners, it cannot assume Public Safety or Event Services
User or to any of the User’s guests. Guests who believe they have left personal effects behind may contact The University assumes no responsibility for loss, theft, or damage to personal property belonging to the R. Personal Property
items shipped, or left for pick-up to/at the University. departure date. The University is not responsible for mislabeled packages, lost packages, or damages to reserves the right to discard any materials not removed within seven (7) days after your scheduled expense, arrangements must be made for the return shipping of any surplus materials. The University seven (7) days in advance of your event may be returned at the User’s expense. Also, at the User’s own storage space. Charges will be assessed for storing or moving these materials. Items received more than Do not send materials more than seven (7) days prior to the arrival date, as the University has limited being used.

Please check with the university before shipping packages to confirm that the correct shipping address is Event Services.
addition to the designated mailing address for proper handling: User group and person’s name, Attention:

AM-04:30 PM and Friday 08:00 AM-11:00 AM. All shipping labels must have the following information, in coordinate receipt of all packages. Fees may apply. Packages can be received Monday-Thursday 08:00 User will inform the University of Redlands of any materials being shipped to the campus in order to Q. Packages
University standards.

The University reserves the right to evict any person or persons whose conduct is unacceptable by P. Misconduct
under section INDEMNIFICATION expressly applies to any breach of User’s obligations under this provision.

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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG or damages arising out of the performance of this Agreement but only in proportion to and to the extent such from and against any and all liability, loss, expense (including reasonable attorneys’ fees), or claims for injury User shall defend, indemnify and hold harmless the University, its trustees, officers, agents, and employees of any kind are permitted on the University of Redlands campus.

User hereby assumes all responsibility for the safety and welfare of guests during the event. No illegal activities XII. INDEMNIFICATIONS
provide a certificate of liability insurance as outlined in INSURANCE.

University will be managed by the University. All service providers, regardless of how they are engaged, must that are contracted directly with User are the sole responsibility of the User. Service providers arranged by the must be available to accept deliveries. All external service providers (rental companies, florists, musicians, etc.) User, or a representative of User, must be on the premises when external service providers are on campus and XI. EXTERNAL SERVICE PROVIDERS
window screen removed or damaged.

Window screens, where provided, are not to be removed for any reason. User will be charged for each BB. Windows
dangerous chemicals such as mace, pepper spray, or tear gas, or any object prohibited by law. limited to firearms, BB/pellet/air soft guns, paint guns, knives with blades 2.5 or more inches in length, “Weapon” means any object designed to inflict a wound, cause injury, or incapacitate, including, but not The University and California Penal Code prohibit carrying or possession of weapons on University property.

AA. Weapons
this Agreement are violated.
participants to leave the residence hall(s) and/or University property if regulations/procedures specified in that residence hall. University staff may require the User to request any participants or group of All non-resident visitors within a residence hall are required to be escorted at ALL times by a resident of Z. Visitation
all state, local, and campus parking laws/policies must be followed. subject to guidelines established by the Department of Public Safety. Parking permits are not required, but the University responsible for damage to any vehicle while located on University property. All parking is User’s attendees assume all responsibility for vehicles on University property. Under no circumstances is Vehicles on University property are governed by the University’s Department of Public Safety. User and Y. Vehicles and Parking
etc.), and other concerned parties aware of and abide by University policies and regulations. service providers (event planners, wedding coordinators, musicians, photographers, DJs, rental deliveries, applicable University rules, policies, and regulations. The User shall be responsible to make guests, their Any individual or organization renting venues at the University must abide by and conform with all X. University Rules and Policies
smoking in any venue.
of and in compliance with the no smoking policy. Cleaning charges will be assessed if there is evidence of The University is entirely non-smoking. User is responsible for making guests and service providers aware W. Smoking
environment.
other guests. This is to be observed by all guests to ensure a peaceful and comfortable living and learning 07:00 AM. Radios, televisions, stereos, and other such equipment must be operated so as not to disturb Quiet hours in all shared-use venues are 09:00 PM-09:00 AM daily. Quiet hours in housing are 11:00 PMV. Quiet Hours User must first obtain written approval from the University.

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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG arbitration, including fees of its counsel.

The costs of the arbitrators shall be split equally between the parties. Each party shall bear its own cost of amend, modify or delete any provision of this Agreement. entered as a judgment in a court of competent jurisdiction. The arbitrators shall not have the authority to conclusion of the hearing. The decision of the arbitrators shall be final and binding upon the parties and may be The arbitrators, by majority decision, shall issue a written decision within five (5) calendar days after the be represented by legal counsel.
be no pre-hearing discovery, except for the foregoing. Testimony shall be taken under oath and the parties may the production of documents as provided in Section 1282.6 of the California Code of Civil Procedure. There shall necessary, may issue subpoenas upon the request of the parties to compel the testimony of third parties and hearing at which the parties to the dispute may submit evidence and examine witnesses. The arbitrators, if Within seven (7) calendar days after the submission of the two proposed decisions, the arbitrators will hold a proposed decision. A copy of the proposed decision shall be given to the other party and to all arbitrators. proposed decision to the arbitrators with appropriate findings of fact and conclusions of law to support the Within five (5) calendar days after the selection or appointment of the third arbitrator, each party shall submit a Superior Court, for the appointment of a third arbitrator. agree upon a third arbitrator, either party may petition the presiding judge of the San Bernardino County arbitrator within five (5) calendar days after the selection of the second. In the event that the two are unable to and unaffiliated in any way with either of the parties. The two arbitrators so selected will together choose a third arbitrator and give notice of its choice to the first party. The two arbitrators so selected shall be unrelated to Within five (5) calendar days of receipt of the written demand to arbitrate, the second party shall select one of selection of one arbitrator.

Arbitration must be initiated by a party providing the other party with a written demand to arbitrate and notice below.
under it, or the breach thereof, shall be determined by arbitration in accordance with the procedures established against individuals or other entities) arising out of or relating to this Agreement, the services to be performed All controversies, disputes or claims (including those based upon statute, tort or public policy and those brought Arbitration
the laws of the State of California, as applied to contracts made and to be performed in California. the parties agree to submit the matter to binding arbitration as follows below. This Agreement is governed by out their differences with each other in good faith. If the matter cannot be resolved through good faith efforts, In the event that a dispute arises under this Agreement, the University and User agree first to attempt to work XIV. DISPUTE RESOLUTION
found to exist, User hereby assumes all responsibility for correcting or removing such violation. and ordinances apply to the activity of the User and to ensure compliance with same. Should any violation be the User and made available to the University. It is also the responsibility of the User to determine which laws If requested by the University, any permit, license or tax required for any activity shall be purchased/paid by fire departments shall be observed.
local – including all ordinances of the City of Redlands. All rules, regulations, and requirements of the police and Individuals and/or organizations renting venues at the University shall comply with all laws – federal, state and XIII. COMPLIANCE WITH STATE AND LOCAL LAWS AND REGULATIONS right to plead defensively such immunity or exemption against the University. exemption (statutory or otherwise) from liability for damage or injury to property or person, hereby waives its User, if a charitable organization, association, corporation, entity or individual, having or claiming immunity or any provision of this Agreement.
negligent or intentional acts or omissions of User, User’s guests, or User’s service providers, or Users breach of liability, loss, expense, attorney’s fees, or claims for injury or damages are caused by or result from the Redlands Regular Meeting of 06-20-2023 191 of 1523
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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG and its terms are incorporated by reference into this Agreement contract and binding on the User. other published media, the FILMING GUIDELINES, ADDENDUM TO AGREEMENT must be completed by the User, If the User videotapes, films, take digital images, still photography, or anything intended for motion pictures or XIX. FILM SHOOT
the express written consent of the other party
Agreement. Neither User nor the University may assign their rights or obligations under this Agreement without have been made to each other by their respective agents, representatives, or employees with respect to this and User guarantee that, except as set forth in this Agreement, no representatives, warranties, or promises made prior to this Agreement are hereby extinguished and considered null and void by both parties. University Any and all other proposals, negotiations, promises, arrangements, or understandings, whether oral or written, User with respect to its subject matter and may be amended only by written notification between both parties.

This Agreement, and its accompanying Addendums, constitute the entire agreement between the University and XVIII. ENTIRE AGREEMENT
this Agreement, the language in this Agreement shall prevail.

In the event that the language in this Agreement conflicts with any language in any other documents related to XVII. PREVAILING LANGUAGE
practice shall act to modify any provision of this Agreement. be construed as a waiver of any provision or right. Neither the course of conduct between the parties nor trade The University’s failure to insist upon or enforce strict performance of any provision of this Agreement shall not XVI. ENFORCEMENT
and Non-Discrimination.

The parties agree to be bound by applicable state and federal rules governing Equal Employment Opportunity XV. NON-DISCRIMINATION
This space intentionally left blank.

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Redlands Emergency Services Academy (RESA) - 2023-ABLXXG XX. Mutual and Binding Agreement
effective to bind such parties to this Agreement.
digital or encrypted, of a party to this Agreement shall be as valid as an original signature of such party and shall be organizations and agree to the terms and conditions herein. The parties agree that the electronic signature, whether cancellation provisions. The person(s) signing this Agreement shall have the authority to bind their respective be considered in force and legally binding on both parties. The User acknowledges reviewing and accepting the This Agreement, when signed and dated below by the respective authorized representatives of University and User will City of Redlands
Signature Date
Date
Printed Name
Eddie Tejeda, Major
University of Redlands
Signature
Printed Name
Revised January 2023
(909) 748-8116
[email protected]
www.redlands.edu/event-services
Redlands, CA 92373
PO Box 3080
1200 E. Colton Ave
University of Redlands Event Services
ATTEST:
_________________________________________________
City Clerk
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City Council Meeting H. 12.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8488 for a new connection to the City of Redlands water distribution system and sewer collection system at 2160 Nice Avenue (APN: 0298-231-06-0000) in the unincorporated community of Mentone, adopt Resolution No. 8489 relating to Pre-Annexation Agreement No. 23-07 and determine that approval of the Resolutions is exempt from environmental review pursuant to Sections 15303 and 15319 of the California Environment Quality Act (CEQA) guidelines (Development Services Director Desatnik) MOTION(S):

If the City Council determines that staff’s recommendations are appropriate, the following motions are provided:

I move to adopt Resolution No. 8488.

I move to adopt Resolution No. 8489.

RECOMMENDATION:

Staff recommends City Council adoption of Resolution No. 8488 for a new connection to the City of Redlands water distribution system and sewer collection system at 2160 Nice Avenue in the unincorporated community of Mentone, Outside Service Case (OSC) No. 23-07, and determine that the Resolution is exempt from environmental review pursuant to Sections 15303(a) and 15319(b) of the California Environment Quality Act (CEQA) guidelines.

Upon City Council adoption of Resolution No. 8488 Staff recommends City Council adoption of Resolution No. 8489 to approve Pre-Annexation No. 23-07 for the provision of water and sewer service to a 12,380 square-foot parcel located at 2160 Nice Avenue in the unincorporated community of Mentone, and determine that approval of Resolution No. 8489 is exempt from environmental review pursuant to Sections 15319 and 15303 of the California Environmental Redlands Regular Meeting of 06-20-2023 194 of 1523
Quality Act guidelines.

DISCUSSION:

Staff recently received a water connection and sewer connection application, from Michael Guilliam and Tanna Guillian, Husband and Wife as Joint Tenants, for the property located at 2160 Nice Avenue (APN 0298-231-06-0000), in the unincorporated community of Mentone, which is a vacant parcel located approximately 1.20 miles east and 0.37 miles south of the Redlands city limits in the Mentone area. The applicant is proposing to connect to City water service and sewer service to enable the development of the parcel with a single-family residence.

The Redlands Municipal Code (RMC) requires the Municipal Utilities and Engineering Department (MUED) Director and Development Services Department (DSD) Director to present completed applications for utility connections outside the city limits to the City Council for a determination if the public health, safety and welfare, and the best interests of the citizens of Redlands is served by the application, and to provide direction to staff regarding the preparation of a pre-annexation agreement.

The following items were reviewed and deemed complete by the MUED and DSD Directors:

Application for availability for an OSC water connection and sewer connection;

1. 2. Application for environmental review and a pre-annexation agreement; OSC 23-07 is a small project including one (1) lot proposed for the future construction of a single-family residential development (see Attachment A-1).

The number of service connections for small projects outside of the City is limited to 25 per year per Measure U.

Pursuant to the RMC, the City Council may consider the following factors in making its determination that the public health, safety and welfare, and the best interests of the citizens of Redlands are served by the application:

The relationship of the property and its proposed use to the City’s General Plan and zoning ordinances;

1. The relationship of the property and its proposed use to the City’s Water Master Plan, the City’s Water Capital Improvement Programs, the City’s Sewer Master Plan, and the City’s Sewer Capital Infrastructure program;

2. The proximity of the property to the City’s boundaries and existing utility infrastructure;

3. The proposed potential for new revenue sources for the City to pay for City services provided to the project as a result of annexation and development of the property; and,

4. 5. The standards proposed for development of the property.

Redlands Regular Meeting of 06-20-2023 195 of 1523
Approval of OSC 23-07 allows the applicant to physically connect to the water and sewer systems, which serves the public health, safety and welfare, and the best interests of the citizens of Redlands.

Consistency with the General Plan:

The subject property is located in the Low/Medium Density land use designation of the General Plan, which supports residential uses such as single-family homes. The property is approximately 0.29 acres and is currently undeveloped.

The eventual use of this parcel is consistent with the City of Redlands General Plan.

Water and Sewer facilities are already site adjacent to an 8” water main and 8” sewer main on Nice Avenue.

The site is located in the County of San Bernardino and the County would be the approval authority for any future construction on this parcel due to the site's location outside of the City limits. The County does not provide domestic water or sewer services to the site. The City of Redlands has the ability to provide both water and sewer services to unincorporated areas surrounding the City. By adoption of Resolution 8488, the City Council authorizes staff to proceed with the preparation of a Pre-Annexation Agreement for the subject property. In the interests of expediency, a Pre-Annexation Agreement has already been prepared and is attached to Resolution No. 8489 (Attachment D).

This request for a Pre-Annexation Agreement is necessary for the property owner to obtain City water service and sewer service.

Regarding General Plan Consistency, the subject property has a lot area of approximately 12,380 square feet, and a General Plan land use designation of Low Density Residential, which allows up to six units per acre. The applicant is working with the County of San Bernardino for the construction of a single-family residence. Development of the site with a single-family residence will be consistent with the General Plan’s land use designation as Low Density Residential. In the event that the property is annexed into the City, the property would most appropriately be zoned Single-Family Residential (R-1) under the City’s zoning code. The proposed development of the site with a single-family residential use is permitted in the R-1 District. By adopting Resolution No. 8488 the City Council finds that Outside City Case No. 23-07 for water distribution system and sewer collection system connection to 2160 Nice Avenue, Mentone is consistent with the Redlands General Plan and the public health, safety and welfare of the citizens of Redlands.

The “project” before the City for purposes of the California Environmental Quality Act (CEQA) is the decision by the City Council to enter into a Pre-Annexation Agreement with the property owner for a parcel located outside the City. This will enable the provision of City domestic water service and sewer service, making it possible for the property owner to develop the site with a single-family Redlands Regular Meeting of 06-20-2023 196 of 1523
making it possible for the property owner to develop the site with a single-family residence. This type of application is exempt from environmental review pursuant to CEQA Guidelines Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities) and Section 15303 (New Construction of Small Structures), which exempts construction of a single-family residence and extensions of water mains of a reasonable length to support the construction of a single-family residence. There is no possibility of any significant environmental effects as a result of the Pre-Annexation Agreement.

ALTERNATIVES:

City Council may deny the staff recommendation if Council determines OSC 23-07 does not serve the public health, safety, and welfare, and the best interests of the citizens of Redlands, or is inconsistent with the General Plan.

Additionally, the City Council can continue the item and request more information on any specific concerns.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
John Harris, Municipal Utilities and Engineering Director PREPARED BY:

Donald Young, One Stop Permit Center Manager
Fiscal Impact
Fiscal Year: 22/23
Revenue Generating: Yes
Appropriation Required Y/N: No
Discussion:

The applicant will be required to pay the Water Capital Improvement Charge, Redlands Regular Meeting of 06-20-2023 197 of 1523
The applicant will be required to pay the Water Capital Improvement Charge, Water Source Charge, Sewer Capacity Infrastructure Charge, and associated encroachment permit fees. Additional fees will be paid by the applicant as required by Measure “U“.

Attachments
Attachment A - Location Map
Attachment B - Aerial Photgraph
Attachment C - Resolution No. 8488
Attachment D - Resolution No. 8489
Attachment E - Pre-annexation Agreement
Site Plan
Grant deed
Redlands Regular Meeting of 06-20-2023 198 of 1523

CRAFTON AVE N WABASH AVE OPAL AVE MENTONE BLVD B ST

SAND CT MOSS ST LINDA AVE SLATE ST ANSLEY LN SALIC ST KING ST

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NICE AVE TOURMALINE AVE TURQUOISE AVE SAPPHRI E ST NICE AVE CHRYSOLITE AVE JASPER AVE

E COLTON AVE
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Title
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The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

May 16, 2023 .

OSC 23-07
Attachment A
Location Map
Redlands Regular Meeting of 06-20-2023 199 of 1523
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2160 Nice Ave
029/-231-06-0000
Existing 8" Sewer DAFFOD Existing 8" Water L AVE I ANSLEY LN

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NICE AVE
Copyright nearmap 2015
Title
OneStop.mxd
0 50 100
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

May 16, 2023
.

OSC 23-07
Attachment B
Aerial Photo
Redlands Regular Meeting of 06-20-2023 200 of 1523
1 I:\cmo\Resolutions\8488 Mentone Water Connection (Guilliam).docx - AE RESOLUTION NO. 8488

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS DETERMINING OUTSIDE CITY CASE NO. 23-07 IS CONSISTENT WITH THE

REDLANDS GENERAL PLAN AND THE PUBLIC HEALTH, SAFETY, WELFARE

AND BEST INTERESTS OF THE CITIZENS OF REDLANDS ARE SERVED BY THE CONTINUED PROCESSING OF OUTSIDE CITY CASE NO. 23-07 WHEREAS, Michael Guilliam and Tanna Guillian, Husband and Wife as Joint Tenants have filed an application for an Outside City Case No. 23-07 with the City of Redlands for a water connection and sewer connection for a proposed single family residence on a vacant parcel located at 2160 Nice Avenue in the unincorporated community of Mentone in San Bernardno County (APN: 0298-231- 06-0000); and
WHEREAS, Michael Guilliam and Tanna Guillian, Husband and Wife as Joint Tenants have concurrently applied for a pre-annexation agreement with the Development Services Department;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City Council hereby determines that approval of this Resolution is exempt from review under California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15303(a) and 15319(b) as CEQA exempts the conversion of small structures and the annexation of lots for exempt facilities.

Section 2. The City Council hereby determines that Outside City Case No. 23-07 is consistent with the City of Redlands General Plan and the public health, safety, welfare and best interests of the citizens of Redlands are served by the City’s continued processing of the application; and
Section 3. The City Council hereby directs staff to prepare a pre-annexation agreement for 2160 Nice Avenue in the unincorporated community of Mentone (APN:
0298-231-06-0000).

PASSED AND ADOPTED at a meeting of the City Council of the City of Redlands held on June 20, 2023.
_____________________
Eddie Tejeda, Mayor
ATTEST:
_____________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 201 of 1523
2 I:\cmo\Resolutions\8488 Mentone Water Connection (Guilliam).docx - AE I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a special meeting thereof held on the 20th day of June, 2023.

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 202 of 1523
1 I:\cmo\Resolutions\8489 Mentone Water Connection Pre-Annexation (Guilliam).doc - AE RESOLUTION NO. 8489

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING PRE-ANNEXATION AGREEMENT NO. 23-07, RELATED TO

OUTSIDE CITY UTILITY CONNECTIONS FOR WATER SERVICE AND
SEWER SERVICE FOR A VACANT LOT LOCATED AT 2160 NICE
AVENUE (APN: 0298-231-06-0000), WITHIN THE UNINCORPORATED COMMUNITY OF MENTONE WITHIN SAN BERNARDINO COUNTY.

WHEREAS, on June 20th, 2023, Michael Guilliam and Tanna Guillian, Husband and Wife as Joint Tenants filed an application for Outside City Case No. 23-07 and Pre-Annexation No. 23-07 with the City for outside City utility connections for a vacant parcel located at 2160 Nice Avenue (APN: 0298-231-06-0000) in the unincorporated community of Mentone within San Bernardino County; and
WHEREAS, on June 20th, 2023, the City Council found that Outside City Case No. 23- 07 was consistent with the City’s General Plan and determined the public health, safety, welfare of the residents of Redlands would be served by the City’s continued processing of the Outside City Case application, determined that the City of Redlands was acting as a Responsible Agency under the California Environmental Quality Act, and directed staff to prepare a Pre-Annexation Agreement; and
WHEREAS, the subject property’s land use designation in the 2035 General Plan is Low Density Residential and the proposed project is consistent with the 2035 General Plan land use designation;
WHEREAS, the proposal is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301(a) for existing facilities and Section 15319 pertaining to annexations of existing facilities and lots for exempt facilities.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. The City Council of the City of Redlands hereby determines that the proposed Pre-Annexation Agreement is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities) and Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities).

SECTION 2. The City Council hereby approves Pre-Annexation No. 23-07 (Exhibit A) for the provision of water service and sewer service to enable development of a vacant lot located at 2160 Nice Avenue (APN: 0298-231-06-0000) in the unincorporated community of Mentone in San Bernardino County.

Redlands Regular Meeting of 06-20-2023 203 of 1523
2 I:\cmo\Resolutions\8489 Mentone Water Connection Pre-Annexation (Guilliam).doc - AE ADOPTED, SIGNED AND APPROVED this 20th day of June, 2023. ______________________________
Eddie Tejeda, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 204 of 1523
3 I:\cmo\Resolutions\8489 Mentone Water Connection Pre-Annexation (Guilliam).doc - AE I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 205 of 1523
4 I:\cmo\Resolutions\8489 Mentone Water Connection Pre-Annexation (Guilliam).doc - AE

EXHIBIT A
Pre-Annexation Agreement
Redlands Regular Meeting of 06-20-2023 206 of 1523
1 I:\cmo\Agreements\Guilliam Pre-Annexation Agreement No. 23-07 FY22-0180.docx - AE

RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:

CITY CLERK'S OFFICE

CITY OF REDLANDS
P.O. BOX 3005
REDLANDS, CA 92373

(THIS SPACE FOR RECORDER'S USE ONLY)
EXEMPT FROM FEES PER GOVERNMENT CODE SECTION 27388.1

AGREEMENT FOR ANNEXATION AND PROVISION

FOR CITY UTILITY SERVICES
This Agreement for Annexation and Provision of City Utility Services (“Agreement”) is made and entered into this 20th day of June 2023 by and between the City of Redlands, a municipal corporation organized and existing under the laws of the State of California (“City”) and Michael Guilliam and Tanna Guillian, Husband and Wife as Joint Tenants (“Property Owner”). City and Property Owner are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”

RECITALS
WHEREAS, to provide for orderly planning, City (1) has the authority pursuant to Government Code sections 65300 and 65301 to include within its General Plan property outside its boundaries which is in City's sphere of influence or, which in City's judgment, bears a relation to its strategic planning, and (2) also has the authority pursuant to Government Code section 65859 to pre-zone property within its sphere of influence for the purpose of determining the zoning designation that will apply to such property in the event of a subsequent annexation of the property to City; and
WHEREAS, California case law, including but not limited to, Dateline Builders, Inc. v. City of Santa Rosa (1983) 146 Cal. App. 3d, 520 and County of Del Norte v. City of Crescent City (1999) which state in relevant part that it is not against the law or public policy for a city or county to use utilities as a tool to manage growth, provides that a city has no obligation, and may use its sole discretion, to extend utility services outside its corporate boundaries; and WHEREAS, Property Owner owns a vacant parcel of land generally located at 2160 Nice Avenue, Mentone, CA 92359 and identified as county of San Bernardino Assessor’s Parcel Number 0298-231-06-0000 (“Property”) in the unincorporated area of the county of San Bernardino within the City’s sphere of influence, has made a request and application to City to receive water service and sewer service for property located in the unincorporated area of the county of San Bernardino, Redlands Regular Meeting of 06-20-2023 207 of 1523
2 I:\cmo\Agreements\Guilliam Pre-Annexation Agreement No. 23-07 FY22-0180.docx - AE and has provided evidence satisfactory to City that Property Owner is the fee owner of the Property; and
WHEREAS, Government Code section 56133 authorizes the City to provide new or extended utility services by contract outside its jurisdictional boundaries if it first receives written approval from the Local Agency Formation Commission for San Bernardino County (“LAFCO”), and provides that LAFCO may authorize City to provide such services within City's sphere of influence in anticipation of a later change of organization; and WHEREAS, City's General Plan and Chapter 13.60 of the Redlands Municipal Code establish policies and procedures for the approval of City utility services to properties located within the City's sphere of influence and require, among other things, the owner of the property to be served to enter into an agreement, and record the same in the official records of the county of San Bernardino, requiring the property owner to annex the property to City upon certain conditions; and WHEREAS, City has prepared a General Plan for the unincorporated area in which the Property is located to provide for the orderly planning of such area, and has determined that the proposed development of the Property is consistent with the goals and policies of City's General Plan; and
WHEREAS, it is the policy and goal of City to discourage and not facilitate development in City's sphere of influence which is unwilling and/or fails to comply with City's General Plan and City’s development standards by refusing to extend utility services in such instances; and WHEREAS, pursuant to the requirements of Chapter 13.60 of the Redlands Municipal Code and in consideration for City's agreement to extend utility services outside its jurisdictional boundaries to the Property, Property Owner has entered into this Agreement to provide assurances to City that connection to City’s domestic water system and sewer system will occur in accordance with the Redlands General Plan and the development standards of the Redlands Municipal Code, and that the Property shall be annexed to City in accordance with this Agreement's terms, provisions and conditions;
NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt of which is hereby acknowledged, the City of Redlands and Property Owner agree as follows:

AGREEMENT

1. Recitals. The foregoing recitals are true and correct.

2. Provision of Utility Services. City agrees to provide domestic water service and sewer service to the Property consistent with the terms and conditions of this Agreement, provided that the connection complies with all rules and regulations of City governing the extension and provision of utility services to properties located outside City’s boundaries at the time a request by Property Owner for application for a water and sewer connection is approved by City's Municipal Utilities and Engineering Department. Nothing herein represents a commitment by City to provide such service unless and until Property Owner complies with all such rules and regulations. As a condition of approval of an application for water and sewer connection, and prior to receiving any Redlands Regular Meeting of 06-20-2023 208 of 1523
3 I:\cmo\Agreements\Guilliam Pre-Annexation Agreement No. 23-07 FY22-0180.docx - AE service, Property Owner agrees to pay the full cost of such service as established by City for the extension of utility services to the Property.

3. Agreement to Develop by City Standards. In consideration of City’s agreement to provide City water and sewer service to the Property, Property Owner shall develop the Property in accordance with the Redlands General Plan and any applicable development standards of the Redlands Municipal Code.

4. Agreement to Annex. In consideration of City's agreement to provide City water service to the Property, Property Owner hereby irrevocably consents to annexation of the Property to City and agrees it shall take any and all reasonable and necessary actions, and fully and in good faith cooperate with City, to cause the annexation of the Property to City. Property Owner and City agree that in the event City initiates an annexation of the Property, City shall be responsible for the costs of such annexation. In all other instances where the annexation of the Property is proposed to City, Property Owner shall be responsible for such costs.

5. Payment of Fees. As a condition of receiving domestic water service from City, Property Owner shall pay to City all then-established applicable development impact fees, water acquisition fees, and user fees specifically for such domestic water and sewer service.

6. Taxes and Assessments. Property Owner hereby consents to the imposition of, and agrees that Property Owner shall pay, all taxes and assessments imposed and/or levied by City which may be applicable to the Property at the time the Property is annexed to City.

7. Recordation. By entering into this Agreement, Property Owner and City acknowledge and agree that, among other things, it is the express intention of the Parties that any and all successors in interest, assigns, heirs and executors of Property Owner shall have actual and constructive notice of Property Owner's obligations under, and the benefits and burdens of, this Agreement. Therefore, this Agreement and any amendments hereof, shall be recorded in the official records of the county of San Bernardino. Property Owner further agrees that City shall, at the sole cost of Property Owner, have the right to cause the recordation of this Agreement.

8. Breach/Failure to Annex In the event Property Owner fails to comply with its obligations under this Agreement or takes any action to protest, challenge, contravene or otherwise breach any of its obligations or representations under this Agreement, City shall have the right to, without any liability whatsoever, cease the provision of City utility services to the Property. This right shall be in addition to any other legal or equitable relief available to City.

9. Not a Partnership. The Parties specifically acknowledge that Property Owner’s development of the Property is a private project, that neither Party is acting as the agent of the other in any respect hereunder, and that each Party is an independent contracting entity with respect to the terms, covenants and conditions contained in this Agreement. No partnership, joint-venture or other association of any kind is formed by this Agreement. The only relationship between City and Property Owner is that of a governmental entity regulating the development of private property and the owner of such property.

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10. Indemnity and Cost of Litigation.

A. Property Owner agrees to and shall hold City, and its elected and appointed officials, officers, agents, and employees free and harmless from any and all liability for damage or claims for damage for personal injury, including death, and claims for property damage which may arise from the operations, errors, or omissions of Property Owner or those of its contractors, subcontractors, agents, employees or any other persons acting on Property Owner's behalf which relate to development of the Property. Property Owner agrees to and shall defend, indemnify and hold harmless City, its elected officials, officers, agents, employees and representatives from all actions for damages caused or alleged to have been caused by reason of Property Owner’s acts, errors or omissions in connection with the development of the Property. This hold harmless agreement applies to all damages and claims for damages suffered or alleged to have been suffered by reason of Property Owner’s or its representatives’ acts, errors or omissions regardless of whether or not City supplied, prepared or approved plans or specifications relating to the development of the Property and regardless of whether or not any insurance policies of Property Owner relating to such development are applicable.

B. Property Owner shall defend, at its expense, including attorneys' fees, indemnify and hold harmless City, and its elected and appointed officials, officers, agents and employees from any claim, action or proceeding against any of them to attack, set aside, void or annual the approval of this Agreement or the approval of any permit or entitlement granted in furtherance of this Agreement. City may, in its sole discretion, participate in the defense of any such claim, action or proceeding.

11. Liquidated Damages. In the event that the property is not annexed to City in accordance with the terms of the Agreement, the then existing owner of the Property shall pay each year to City, as liquidated damages, a sum equal to the property taxes and any sales taxes the City would have received had the Property been annexed. Failure to make such liquidated damages payments shall be good cause for City to cease service to the Property.

12. Section Headings. All section headings and sub-headings are inserted for convenience only and shall not affect any construction or interpretation of this Agreement.

13. Governing Law. This Agreement and any dispute arising hereunder shall be governed by and construed in accordance with the laws of the State of California.

14. Attorneys' Fees. In the event any action is commenced to enforce or interpret the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for a Party’s use of in-house counsel.

15. Binding Effect. The burdens of this Agreement bind and the benefits of this Agreement inure to the assigns and successors in interest of the Parties.

16. Authority to Execute. The person or persons executing this Agreement warrant and represent that they have the authority to execute this Agreement on behalf of the legal, fee title owner of the Property.

Redlands Regular Meeting of 06-20-2023 210 of 1523
5 I:\cmo\Agreements\Guilliam Pre-Annexation Agreement No. 23-07 FY22-0180.docx - AE

17. Waiver and Release. Property Owner hereby waives and releases any and all claims it may have against City, and its elected and appointed officials, officers, employees and agents with respect to any City actions or omissions relating to the development of the Property, and the Parties’ entry into, and execution of, this Agreement. Property Owner makes such waiver and release with full knowledge of Civil Code Section 1542, and hereby waives any and all rights thereunder to the extent of this waiver and release, of such Section 1542 is applicable. Civil Code Section 1542 provides as follows:
"A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor."

18. Construction. The Parties agree that each Party and its counsel have reviewed this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not apply in the interpretation of this Agreement. The Parties further agree that this Agreement represents a voluntary "arms-length" transaction agreed to by and between the Parties and that each Party has had the opportunity to consult with legal counsel regarding the terms, conditions and effect of this Agreement.

19. Entire Agreement. This Agreement sets forth and contains the entire understanding and agreement of the Parties as to the matters contained herein, and there are no oral or written representations, understandings or ancillary covenants or agreements which are not contained or expressly referenced herein, and no testimony or evidence of any such representations, understandings or covenants shall be admissible in any preceding of any kind or nature to interpret or determine the terms or conditions of this Agreement.

CITY OF REDLANDS PROPERTY OWNERS
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Michael Guilliam, Husband

By: _________________________
Tanna Guilliam, Wife
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 211 of 1523
6 I:\cmo\Agreements\Guilliam Pre-Annexation Agreement No. 23-07 FY22-0180.docx - AE EXHIBIT “A”

SITE PLAN
Redlands Regular Meeting of 06-20-2023 212 of 1523
7 I:\cmo\Agreements\Guilliam Pre-Annexation Agreement No. 23-07 FY22-0180.docx - AE EXHIBIT “B”

GRANT DEED
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City Council Meeting H. 13.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Second Amendment to the sole source Professional Services Agreement with Keyser Marston Associates, Inc., to extend the term end date from June 30, 2023, to June 30, 2024 with an option to extend one additional year, increase the total contract amount of $50,400 by an additional $50,000 for a total aggregate amount not-to-exceed $100,400, and approve an additional appropriation of $50,000, allowing for the continued performance of professional services associated with the implementation of the Inclusionary Housing Program (Development Services Director Desatnik)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that City Council approve the sole source Second Amendment to the Agreement with Keyser Marston Associates, Inc., to increase the total agreement amount not-to-exceed $100,400; and to extend the end term of the agreement to June 30, 2024, with an option to extend one additional year; and

1. I further move to approve an additional appropriation of $50,000 from the General Fund unassigned fund balance to the Development Services FY 2022-23 Planning Budget.

2. RECOMMENDATION:

Staff recommends that the City Council approve the Second Amendment to the sole source agreement with Keyser Marston Associates, Inc. (KMA), extending the end term of the agreement from June 30, 2023, to June 3, 2024, with an option to extend one additional year, increase the amount of the agreement from $50,400 by $50,000 to a total aggregate amount of $100,400, and authorize an increase in appropriations of $50,000 allow for the completion of an Inclusionary Redlands Regular Meeting of 06-20-2023 220 of 1523
Housing Program (Program) which includes the development of the ordinances associated with the implementation of this Program.

DISCUSSION:

On October 4, 2022 (Agenda Item No. J.1.), the City Council approved a sole source agreement with KMA to complete a financial evaluation and creation of the Program and on January 17, 2023 (Agenda Item No. I.7.) the City Council approved the First Amendment to the sole source agreement with KMA extending the end term of the agreement to June 30, 2023.

The proposed second amendment will be for services related to the implementation of the Inclusionary Housing program, including, but not limited to, the following:

Preparing Administrative Procedures Manuals to be provided to the developers of apartment and ownership housing projects
Creating draft agreements between the City and developers of projects that are subject to the Ordinance requirements
Preparing household income qualification and affordable sales price / rents tables
Preparing in-lieu fee calculations and annual updates
Providing technical assistance to developers of projects that are subject to the Ordinance requirements
Assist in evaluating development projects that propose to use the Government Code Section 65915 et seq. (Section 65915) for a density bonus
KMA is a full-service real estate, affordable housing, and economic consulting firm that specializes in advisory and evaluation services. KMA was incorporated in 1973 and has one of the largest public sector advisory practices on the West Coast. KMA has prepared Inclusionary Housing programs for 17 California cities and is considered a leading expert in this area. KMA was selected as the sole source vendor due to their intimate working knowledge in this area for the completion of a financial evaluation and creation of an Inclusionary Housing program. Time is of the essence and the process of completing a formal request for proposal would significantly delay the process of creating an Inclusionary Housing program by several months.

ALTERNATIVES:

City Council may elect not to approve this action and provide alternative direction to staff. However, not approving this action would delay the implementation of the Inclusionary Housing Program.

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STRATEGIC PLAN:

Supports Strategic Plan Priority A, Quality of Life,Strategic Objective 2 - Economic Vitality, Implement policies and programs to expand the City's affordable housing.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Tricia Munoz, Development Services/Management Analyst
Fiscal Impact
Fiscal Year: 2022-2023
Revenue Generating: N
Appropriation Required Y/N: Y
Amount: $50,000
Budgeted Y/N: N
Account No.: 101164-6106
Discussion:

Approval of this item will impact the General Fund in the amount of $50,000.

However, it may be reimbursed or offset from revenues received from the implementation of the Inclusionary Housing Program.

Attachments
Second Amendment Keyser Marston Assoc. Inc
First Amendment Keyser Marston Associates Inc
Original Agreement Keyser Marston Associates Inc
Keyser Marston Quote
Additional Appropriation Form
Redlands Regular Meeting of 06-20-2023 222 of 1523
1 I:\cmo\Agreements\2nd Amendment Keyser Marston FY22-0191.docx.jm

SECOND AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This second amendment (“Second Amendment”) to the agreement for the provision of professional services associated with the development and implementation of an Inclusionary Housing Program (“Agreement”), dated October 4, 2022, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Keyser Marston Associates, Inc. a California Corporation (“Consultant”), is made and entered into this 20th day of June 2023.

RECITALS
WHEREAS, the Parties entered into a Professional Services Agreement (“Agreement”) on October 4, 2022, for the development of an Inclusionary Housing Program; and WHEREAS, the Parties entered into a Second Amendment to the Agreement (“Second Amendment”) on June 20, 2023; and
WHEREAS, it is the desire of the Parties to amend their existing Agreement, specifically to make a change extending the deadline for the performance of the services by the Consultant.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT
Section 1. Article 2 of the Agreement, entitled “Services of Consultant,” is hereby amended to read as follows:
“2.1 The Services that the Consultant shall perform are more particularly described and amended in Exhibit “A”, titled "Scope of Services and Fee Schedule,” which is attached hereto and incorporated herein by this reference.

Section 2. Article 4 of the Agreement, entitled “Performance of Services,” is hereby amended to read as follows:
“4.2 Consultant shall complete the Services by June 30, 2024; the City shall have the option to extend the term of the Agreement by one (1) additional year, on the same terms and conditions, by providing written notice to the Contractor at least thirty (30) days prior to the expiration of the Agreement unless the services are terminated earlier as provided for herein.” Section 3. Article 5 of the Agreement, entitled “Payments to Consultant,” is hereby amended to read as follows:

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2 I:\cmo\Agreements\2nd Amendment Keyser Marston FY22-0191.docx.jm “5.1 Total compensation for Consultant’s performance of the Services shall not exceed the amount of one hundred thousand four hundred dollars ($100,400). City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit “A,” titled (“Scope of Services and Fee Schedule”) which is attached hereto and incorporated herein by reference.” Section 4. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this Second Amendment, to be effective as of June 20, 2023.

CITY OF REDLANDS KEYSER MARSTON ASSOCIATES, INC.

By:

Eddie Tejeda, Mayor Kathleen Head, President
ATTEST:

Jeanne Donaldson, City Clerk
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3 I:\cmo\Agreements\2nd Amendment Keyser Marston FY22-0191.docx.jm EXHIBIT "A"

SCOPE OF SERVICES
AND

FEE SCHEDULE
The components of the proposed additional scope of services can be summarized as follows:

1. Assist in implementing the proposed Inclusionary Housing Ordinance (Ordinance)including:
a. Preparing Administrative Procedures Manuals to be provided to the developers of apartment and ownership housing projects; and
b. Creating draft agreements between the City and developers of projects that are subject to the Ordinance requirements.
c. Preparing household income qualification and affordable sales price / rentstables. d. Preparing in-lieu fee calculations and annual updates. e. Providing technical assistance to developers of projects that are subject to the Ordinance requirements.

2. Assist in evaluating development projects that propose to use the Government Code Section 65915 et seq. (Section 65915) density bonus.

3. Provide other on-call consulting services requested by the City.

FEE FOR SERVICES
Recognizing the general nature of the City’s request for services, KMA proposes that the City amend the existing contract to extend the term and to the general services contract to a cap of $100,400.

Then, as specific projects are identified by the city, KMA proposes to undertake the following implementation process:

1. The City staff will contact KMA with a description of the assignment.

2. KMA will provide a budget estimate for the City’s approval.

3. Once KMA has received approval to commence work on the assignment, we will undertake the work product in accordance with the agreed upon scope of work.

The KMA billing rate schedule that will be applied to the services provided under the contract is presented in the following table:

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4 I:\cmo\Agreements\2nd Amendment Keyser Marston FY22-0191.docx.jm *Rates for individuals in these categories will be increased by 50% for time spent in court testimony.

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777 SOUTH FIGUEROA STREET, SUITE 2555  LOS ANGELES, CALIFORNIA 90017  PHONE 213.622.8095 99900.900.002
WWW.KEYSERMARSTON.COM 2305005.KMA:KHH
ADVISORS IN:

Real Estate
Affordable Housing
Economic Development

BERKELEY
A. Jerry Keyser
Timothy C. Kelly
Debbie M. Kern
David Doezema

LOS ANGELES
Kathleen H. Head
James A. Rabe
Gregory D. Soo-Hoo
Kevin E. Engstrom
Julie L. Romey
Tim R. Bretz

SAN DIEGO
Paul C. Marra
Linnie A. Gavino
May 24, 2023
Brian Desatnik
Director of Development Services
City of Redlands
35 Cajon Street, Suite 20
Redlands, California 92373
Dear Mr. Desatnik:

Keyser Marston Associates, Inc. (KMA) is pleased to submit the following proposal to expand the scope of the affordable housing consulting services being provided to the City of Redlands (City). The components of the proposed additional scope of services can be summarized as follows:

1. Assist in implementing the proposed Inclusionary Housing Ordinance (Ordinance) including:
a. Preparing Administrative Procedures Manuals to be provided to the developers of apartment and ownership housing projects; and b. Creating draft agreements between the City and developers of projects that are subject to the Ordinance requirements.
c. Preparing household income qualification and affordable sales price / rents tables.
d. Preparing in-lieu fee calculations and annual updates. e. Providing technical assistance to developers of projects that are subject to the Ordinance requirements.

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Brian Desatnik, Director of Development Services May 24, 2023 City of Redlands Page 2
2305005.KMA:KHH
99900.900.002

2. Assist in evaluating development projects that propose to use the Government Code Section 65915 et seq. (Section 65915) density bonus.

3. Provide other on-call consulting services requested by the City.

CONTACT INFORMATION
The Principal-in-Charge of this engagement, and KMA’s primary contact will be:

Kathleen Head, President
777 South Figueroa Street, Suite 2555
Los Angeles, California 90017
Telephone: 213.622.8095 Email: [email protected]

PROPOSED CONTRACT AMENDMENTS
Recognizing the general nature of the City’s request for services, KMA proposes that the City amend the existing contract to extend the term and to the general services contract to a cap of $100,400 cap. Then, as specific projects are identified by the city, KMA proposes to undertake the following implementation process:

1. The City staff will contact KMA with a description of the assignment.

2. KMA will provide a budget estimate for the City’s approval.

3. Once KMA has received approval to commence work on the assignment, we will undertake the work product in accordance with the agreed upon scope of work.

The KMA billing rate schedule that will be applied to the services provided under the contract is presented in the following table:

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Brian Desatnik, Director of Development Services May 24, 2023 City of Redlands Page 3
2305005.KMA:KHH
99900.900.002
KMA Billing Rate Schedule (2022 – 2023)
Chairman, President, Managing Principals* $305.00
Senior Principals* $295.00
Principals* $275.00
Managers* $245.00
Senior Associates $205.00
Associates $185.00
Senior Analysts $170.00
Analysts $145.00
Technical Staff $105.00
Administrative Staff $90.00
* Rates for individuals in these categories will be increased by 50% for time spent in court testimony.

KMA appreciates the opportunity to submit this proposal. Please do not hesitate to contact me if this proposal can be modified in any way to better meet your needs.

Sincerely,
Keyser Marston Associates, Inc.

Kathleen Head
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City Council Meeting H. 14.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Record Partial Notice of Non-Renewal of a Land Conservation Agreement relating to parcels owned by Canyon Ranch
Development, LLC (herein “Canyon Ranch”) located on San Timoteo Canyon Road (Development Services Director Desatnik) MOTION(S):

If the City Council determines that the staff recommendation is appropriate, the following motion is provided:

I move that the City Council approve the execution and recordation of a Notice of Partial Non-Renewal of a Land Conservation Agreement (herein “Contract 77-530”) relating to two parcels of land (APN 0293-132-01-0000 (portion) and 0293-141-37-0000) located on San Timoteo Canyon Road in the City of Redlands, conditioned upon Canyon Ranch executing an Indemnification Agreement in favor of the City of Redlands in form approved by the City Attorney.

1. I move that the City Council approve the Indemnification Agreement pursuant to which Canyon Ranch will indemnify the City.

2. RECOMMENDATION:

Staff recommends that City Council approve recordation of the Notice of Partial Non-Renewal of a Land Conservation Agreement based on actions taken by the County of San Bernardino with respect to Contract 77-530 and additional information about Contract 77-530 obtained from the State of California, LAFCO and from the County Assessor’s office; and approve Indemnification Agreement by Canyon Ranch for any claims that could be made against City.

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DISCUSSION:

Contract 77-530 [Attached as Exhibit “B”] was originally entered into on February 15, 1977 and recorded in the records of the San Bernardino County Recorder on February 22, 1977.

The parcels originally subject to Contract 77-530 were within the jurisdiction of the County. In 1989/1990 two parcels east of San Timoteo Canyon Road (“Redlands Parcels”) were annexed into the City of Redlands. The Redlands Parcels are currently subject to a development application (TTM 20402 and Zone Change No. 468) by Highpointe Canyon Ranch, LLC (which currently has an option to purchase the Redlands Parcels) to develop 27 single family lots on

21.6 acres of land. Contract 77-530 needs to be removed from record title for the development application to proceed forward.

The County of San Bernardino determined that Contract 77-530 was terminated effective as of about December 31, 1991. However, as a result of a clerical error, no document releasing Contract 77-530 was recorded [Source: Letter (“LUS Letter”) dated April 8, 2022 from Jess Bruckhart, County Land Use Services, page 1 end of 3rd paragraph--attached as Exhibit “C”].

The County approved the recordation of a Notice of Partial Non-Renewal of a Land Conservation Agreement (“County Non-Renewal Notice”) , which was recorded on October 7, 2022 as Document # 2022-0336423 [Source: Recorded County Non-Renewal Notice attached as Exhibit “D”.]
The County has confirmed (and represented in the County Notice of Non-Renewal) that all of the parcels subject to Contract 77-530 (including the Redlands Parcels) were removed from the Agricultural Preserve map maintained by the County on or about January of 1982 [Source: LUS Letter, page 1 paragraph 2; August 26, 2020 email from Suzanne Peterson (County LUS) (herein “Peterson Email”—attached as Exhibit “E”]. Under the Williamson Act, §51236, the effect of removal of land under contract from an agricultural preserve by the County is the equivalent of notice of nonrenewal by the county.

In addition, section 12 of Contract 77-530 provides that “removal of land under this contract from an agricultural preserve shall be the equivalent of notice of non-renewal by COUNTY…”
Prior to release of Contract 77-530, the County of San Bernardino confirmed the following: (i) The County itself has no record of Contract 77-530 as an active land conservation contract, (ii) the County contacted the California Department of Conservation (DOC) and confirmed that the DOC has no record of Contract 77-530; (iii) the San Bernardino County Assessor confirmed that the none of the parcels subject to Contract 77-530 have been assessed as agricultural properties under the contract since 1992, with the result that the properties have been taxed at full fair market value since 1992, and (iv) San Bernardino LAFCO Redlands Regular Meeting of 06-20-2023 247 of 1523
been taxed at full fair market value since 1992, and (iv) San Bernardino LAFCO has no record of Contract 77-530 [Source: LUS Letter, page 1, paragraphs 2 and 3].

Based on the County research and records regarding Contract 77-530, and the recordation by the County of the Notice of Partial Non-Renewal for the parcels located within the County, staff has concluded that all available documents and data show that Contract 77-530 terminated as of about December 31, 1991, and through a clerical error no document was recorded which reflected such termination.

The risk of any liability to the City for recording a Notice of Partial Non-Renewal of the Redlands Parcels appears to be very small. However, to ensure that the City incurs no liability, staff recommends that the City obtain from Canyon Ranch an indemnification agreement pursuant to which Canyon Ranch will defend and indemnify the City against any claim that could arise from recordation of the City Notice of Partial Non-Renewal. A form of Indemnification Agreement is attached as Exhibit “F”.

ALTERNATIVES:

City Council may deny the staff recommendations and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:

Sean Reilly, Principal Planner
Redlands Regular Meeting of 06-20-2023 248 of 1523
Fiscal Impact
Fiscal Year: 2022-2023
Appropriation Required Y/N: No
Budgeted Y/N: N/A
Account No.: N/A
Discussion:

This item is consideration of recording a Partial Notice of Non-Renewal of a Land Conservation Agreement, which is being processed to correct a clerical error from December 1991. No fiscal impact is anticipated.

Attachments
Attachment A-1: Notice of Partial Non-Renewal of a Land Conservation Agreement for Redlands Parcels
Attachment A-2: Legal Description of Redlands Parcels
Attachment B: Land Conservation Agreement #77-530
Attachment C: County Land Use Services Letter dated April 8, 2022 from Jess Bruckhart
Attachment D: Recorded County Notice of Partial Non-Renewal of a Land Conservation Agreement
Attachment E: August 26, 2020 email from Suzanne Peterson (County Land Use Services)
Attachment F: Indemnification Agreement by Canyon Ranch Development, LLC (land owner)
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1 I:\cmo\Agreements\Notice_of_Non-Renewal_Redlands_Parcels FY22-0190.docx-jm Recording Requested by:

CITY OF REDLANDS

DEVELOPMENT SERVICES DEPARTMENT
when recorded MAIL TO ABOVE, AND:

John K. Mirau, Esq.

Mirau, Edwards, Cannon, Lewin & Tooke
P.O. Box 9058
Redlands, CA 92375-2258
NOTE: Exempt for fees per CA Govt. Code Sect. 27383
Space Above for Recorder’s Use Only
APN’s: 0293-132-01 and ,0293-141-37
This NOTICE OF PARTIAL NON-RENEWAL OF A LAND CONSERVATION AGREEMENT is executed this 20th day of June, 2023 by the City of Redlands.

WITNESSETH
WHEREAS, Ernest R. Larsen and Dorothy A. Larsen, husband and wife, Phillip S. Sirianni and Janice L. Sirianni, husband and wife and Sanford C. Gunter and Velma C. Gunter, husband and wife (beneficiaries) executed and acknowledged a LAND CONSERVATION AGREEMENT (herein “Contract 77-530”) on the 15th day of February, 1977 which was recorded with the San Bernardino County Recorder on the 22nd day of February, 1977 in Book 9119, Page 1377 of the public records; and WHEREAS, a portion of the land subject to Contract 77-530 (as described on Exhibit “A” hereof) has previously been annexed into the City of Redlands; and
WHEREAS, the County of San Bernardino (“County”) modified its agricultural preserve effective on or about January, 1982 removing portions of the properties subject to Contract 77-530 from the agricultural preserves of the County of San Bernardino; and
WHEREAS, under Section 51236 of the Williamson Act, the effect of removal of land under contract from an agricultural preserve is the equivalent of notice of nonrenewal by the County. In addition, Section 12 of Contract 77-530 provides that “[r]emoval of land under this contract from an agricultural preserve shall be the equivalent of notice of non-renewal by COUNTY…”; and WHEREAS, de facto notice of non-renewal (removal from agricultural preserve) by County became effective on or about January, 1982;

NOTICE OF PARTIAL NON-RENEWAL OF A LAND CONSERVATION AGREEMENT Redlands Regular Meeting of 06-20-2023 250 of 1523
2 I:\cmo\Agreements\Notice_of_Non-Renewal_Redlands_Parcels FY22-0190.docx-jm NOW THEREFORE, the de facto notice of partial non-renewal (removal from agricultural preserve) by County of that portion of Contract 77-530 described in Exhibit “A” is deemed effective on or about the 1st day of January 1982 and the partial termination date of the LAND CONSERVATION AGREEMENT, above identified, was on or about the 31st day of December 1991.

IN WITNESS WHEREOF, I, Eddie Tejeda on behalf of the City of Redlands have executed this NOTICE OF PARTIAL NON-RENEWAL OF A LAND CONSERVATION AGREEMENT.

Dated: June 20, 2023
Eddie Tejeda, Mayor

NOTARY ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document STATE OF ____________________)
) SS
COUNTY OF __________________)

STATE OF CALIFORNIA )
)

COUNTY OF SAN BERNARDINO )
On _______________, before me, _____________________________, a Notary Public, personally appeared __________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity, and that by his/her/their signature on the instrument, the person, or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
_________________________________
Notary Public (SEAL)
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LEGAL DESCRIPTION

Real property in the City of Redlands, County of San Bernardino, State of California, described as follows:

PARCEL 1: (APN: A PORTION OF 0293-132-01-0-000)
THAT PORTION OF LOT 11, BLOCK 2 OF RE-SUBDIVISION OF BLOCKS 2 AND 3, ADDITION TO TERRACINA NO. 1 IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 9, PAGE 39 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS:

BEGINNING IN THE NORTHWESTERLY CORNER OF LOT 12, BLOCK 2 OF RE-SUBDIVISION OF BLOCKS 2 AND 3, ADDITION TO TERRACINA NO. 1, SAID CORNER LYING ON THE CENTER LINE OF A 40 FOOT ROAD KNOWN AS SAN TIMETEO ROAD; THENCE SOUTH 1° 21' EAST 160 FEET ALONG THE WESTERLY LINE OF LOT 12 AND THE CENTER LINE OF SAID ROAD; THENCE SOUTH 88° 31' EAST 255.99 FEET ALONG A LINE PARALLEL WITH THE SOUTHERLY LINE OF SAID LOT 12 TO A POINT IN THE NORTHEASTERLY LINE OF SAID LOT 12 FOR THE TRUE POINT OF BEGINNING; THENCE CONTINUING SOUTH 88° 31' EAST 208.61 FEET TO A POINT IN THE EAST LINE OF SAID LOT 11; THENCE SOUTH 1° 21' EAST 90 FEET ALONG THE EAST LINE OF SAID LOT 11 TO THE SOUTHEAST CORNER THEREOF; THENCE NORTH 88° 31' WEST 64.6 FEET ALONG THE SOUTH LINE OF SAID LOT 11 TO THE MOST EASTERLY CORNER OF SAID LOT 12; THENCE NORTH 56° 28' 30" WEST 169.64 FEET ALONG THE SOUTHWESTERLY BOUNDARY LINE OF SAID LOT 11 TO THE POINT OF BEGINNING.

PARCEL 2: (APN: 0293-141-37-0-000)
THE NORTH 25 ACRES OF THE SOUTHWEST ONE-QUARTER OF THE NORTHEAST ONE-QUARTER OF SECTION 32, TOWNSHIP 1 SOUTH, RANGE 3 WEST, SAN BERNARDINO MERIDIAN IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ACCORDING TO GOVERNMENT SURVEY.

EXCEPTING THEREFROM THAT PORTION OF LOTS 23, 24 AND 25, BLOCK 2, INCLUDED WITHIN THE BOUNDARIES OF SAID LAND AS PER MAP OF ADDITION TO TERRACINA NO. 1, BEING A PORTION OF THE EAST ONE-HALF OF SECTION 32, TOWNSHIP 1 SOUTH, RANGE 3 WEST, SAN BERNARDINO MERIDIAN, AS PER MAP RECORDED IN BOOK 6, PAGE 7 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.

ALSO EXCEPTING THEREFROM THAT PORTION DEEDED TO W.C. MILES AND IMOGENE MILES, HUSBAND AND WIFE AS JOINT TENANTS BY DEED RECORDED MARCH 20, 1952 IN BOOK 2917, PAGE 405 OF OFFICIAL RECORDS.

ALSO EXCEPT THAT PORTION DEEDED TO JOHN R. BRUCKART JR. AND WIFE BY DEED RECORDED JANUARY 23, 1979 IN BOOK 9606, PAGE 581 OF OFFICIAL RECORDS.

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April 8, 2022
Mr. John K. Mirau, Esq.

Law Offices of Mirau, Edwards, Cannon, Lewin & Tooke.

PO Box 9058
Redlands, CA 92375
RE: PARTIAL NON-RENEWAL OF LAND CONSERVATION AGREEMENT NO. 77-530; APNs:
0293-071-12, 0293-081-09, -11, -12, AND -19, 0293-091-04, AND 0293-101-03; 3RD SUPERVISORIAL DISTRICT; PROJECT NO.: PAPLC-2021-00001
Dear Mr. Mirau:

This letter is to inform you that County staff has prepared and processed a “Notice of Partial NonRenewal” for Land Conservation Agreement 77-530 (“Contract 77-530”) covering the following properties (collectively “subject properties”):

APNs: 0293-071-12
0293-081-09
0293-081-11
0293-081-12
0293-081-19
0293-091-04
0293-101-03
According to the Land Use Services Department’s records, the subject properties are no longer located within an agricultural preserve which is a prerequisite for holding an active land conservation contract. Notwithstanding the removal and/or disestablishment of the agricultural preserve, staff has been unable to locate an official notice of non-renewal for Contract 77-530. A record search was also conducted with the Clerk of the Board and the County Recorder’s Office and similarly, a notice of non-renewal was not found for the subject properties. In addition, we contacted the California Department of Conservation and the San Bernardino County LAFCO and neither entity has record of Contract 77-553 or found documentation of non-renewal or cancellation for this contract.

The County Assessor’s Office verified the subject properties are not being assessed as agricultural properties under contract since 1992. Therefore, based on available records we have concluded the subject properties were removed from the agricultural preserve and a de facto notice of non-renewal was effective on or about 1982, however due to a clerical error a notice of non-renewal was never recorded.

Land Use Services Department
Planning
David Doublet
Director
385 N. Arrowhead Avenue, First Floor, San Bernardino, CA 92415 | Phone: 909.387.8311 Fax: 909.387.3223 Redlands Regular Meeting of 06-20-2023 264 of 1523
Mirau/Non-Renewal of Contract No. 77-530
April 8, 2022
PAGE 2 of 2
In summary, in order to remedy this clerical error, staff has prepared a Notice of Partial NonRenewal for Contract 77-530 and has submitted the document to the County Recorder’s Office for further processing and recordation.

Please take note, the Notice of Partial Non-Renewal includes only those properties which were both part of the original contract and still within the jurisdiction of San Bernardino County. If you have any questions regarding this matter, please do not hesitate to contact me at (3724)549-2119 or email at [email protected].

Sincerely,
Jess Bruckhart, Planner
Attachment: Notice of Partial Non-Renewal
Map of Subject Properties
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City Council Meeting H. 15.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8482 for new connections to the City of Redlands water distribution and sewer collection systems for four vacant 0.20 acre parcels located at 1243 Ansley Lane, 1239 Ansley Lane, 1215 Ansley Lane, and 2143 Nice Avenue and identified as county of San Bernardino Assessor’s Parcel Numbers 0298-391-10-0000, 0298-391-09-0000, 0298-391-03-0000, and 0298-391-01-0000 in the unincorporated community of Mentone within San Bernardino County, adopt Resolution No. 8483 relating to Pre-Annexation Agreement No. 23-03 and determine that approval of the Resolutions is exempt from environmental review pursuant to Sections 15303 and 15319 of the California
Environment Quality Act (CEQA) guidelines (Development Services Director Desatnik)
MOTION(S):

If the City Council determines that staff’s recommendations are appropriate, the following motions are provided:

I move to adopt Resolution No. 8482.

I move to adopt Resolution No. 8483.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8482 for new connections to the City of Redlands water distribution and sewer collection systems at 1243 Ansley Lane, 1239 Ansley Lane, 1215 Ansley Lane, and 2143 Nice Avenue in the unincorporated community of Mentone within San Bernardino County, Outside Service Case (OSC) No. 23-03, and determine that the Resolution is exempt from environmental review pursuant to Sections 15303(a) and 15319(b) of the California Environment Quality Act (CEQA) guidelines.

Redlands Regular Meeting of 06-20-2023 278 of 1523
Upon City Council adoption of Resolution No. 8482 Staff recommends that the City Council adopt Resolution No. 8483 to approve Pre-Annexation No. 23-03 for the provision of water and sewer service to four vacant parcels located at 1243 Ansley Lane, 1239 Ansley Lane, 1215 Ansley Lane, and 2143 Nice Avenue in the unincorporated community of Mentone within San Bernardino County, and determine that approval of Resolution No. 8483 is exempt from environmental review pursuant to Sections 15319 and 15303 of the California Environmental Quality Act guidelines.

DISCUSSION:

Staff recently received a water connection and sewer connection application, from Elias and Debra Alfata, for the properties located at located at 1243 Ansley Lane, 1239 Ansley Lane, 1215 Ansley Lane, and 2143 Nice Avenue and identified as county of San Bernardino Assessor’s Parcel Numbers 0298-391-10-0000, 0298-391-09-0000, 0298-391-03-0000, and 0298-391-01-0000 in the unincorporated community of Mentone within San Bernardino County. The four vacant parcels are located approximately 1.16 miles east and 0.36 miles south of the Redlands city limits in the Mentone area.

The applicant is proposing to connect each parcel to City water service and sewer service to enable the development of each parcel with a single-family residence.

The Redlands Municipal Code (RMC) requires the Municipal Utilities and Engineering Department (MUED) Director and Development Services Department (DSD) Director to present completed applications for utility connections outside the city limits to the City Council for a determination if the public health, safety and welfare, and the best interests of the citizens of Redlands is served by the application, and to provide direction to staff regarding the preparation of a pre-annexation agreement.

The following items were reviewed and deemed complete by the MUED and DSD Directors:

1. Application for availability for OSC water and sewer connections;

2. Application for environmental review and a pre-annexation agreement; OSC 23-03 is a small project including four (4) lots proposed for the future construction of single-family residences (see Attachment A and B). Currently, twenty-one (21) residential unit water connections and twenty-two (22) residential sewer connections are available for small projects. The number of service connections for small projects outside of the City is limited to 25 per year per Measure U.

Pursuant to the RMC, the City Council may consider the following factors in making its determination that the public health, safety and welfare, and the best Redlands Regular Meeting of 06-20-2023 279 of 1523
interests of the citizens of Redlands is served by the application:

The relationship of the property and its proposed use to the City’s General Plan and zoning ordinances;

1. The relationship of the property and its proposed use to the City’s Water Master Plan, the City’s Water Capital Improvement Programs, the City’s Sewer Master Plan, and the City’s Sewer Capital Infrastructure program;

2. The proximity of the property to the City’s boundaries and existing utility infrastructure;

3. The proposed potential for new revenue sources for the City to pay for City services provided to the project as a result of annexation and development of the property; and,

4. 5. The standards proposed for development of the property.

Approval of OSC 23-03 allows the applicant to physically connect to the water and sewer systems, which serve the public health, safety and welfare, and the best interests of the citizens of Redlands.

Consistency with the General Plan:

The subject properties are located in the Low/Medium Density land use designation of the General Plan, which supports residential uses such as single-family homes. Each property is approximately 0.21 acres and is currently undeveloped. The eventual use of each parcel is consistent with the City of Redlands General Plan.

Water and sewer facilities are already site adjacent with an 8” water main and an 8” sewer main in Ansley Lane.

The site is located in the County of San Bernardino and the County would be the approval authority for any future construction on this parcel due to the site's location outside of the City limits. The County does not provide domestic water or sewer services to the site. The City of Redlands has the ability to provide both water and sewer services to unincorporated areas surrounding the City.

By adoption of Resolution No. 8482, the City Council authorizes staff to proceed with the preparation of a Pre-Annexation Agreement for the subject property. In the interests of expediency, a Pre-Annexation Agreement has already been prepared and is attached to Resolution No. 8483 (Attachment D). This request for a Pre-Annexation Agreement is necessary for the property owner to obtain City water service and sewer service.

Regarding General Plan Consistency, the subject properties each have a lot area of approximately 9,000 square feet, and a General Plan land use designation of Low Density Residential, which allows up to six units per acre.

The applicant is working with the County of San Bernardino for the construction of a single-family residence on each parcel. Development of the sites with Redlands Regular Meeting of 06-20-2023 280 of 1523
single-family residences will be consistent with the General Plan’s land use designation as Low Density Residential. In the event that the area is annexed into the City, the properties would most appropriately be zoned Single-Family Residential (R-1) under the City’s zoning code. The proposed development of each site with a single-family residential use is permitted in the R-1 District. With the adoption of Resolution No. 8482, the City Council will make a finding that Outside City Case No. 23-03 for water distribution system and sewer collection system connections for 1243 Ansley Lane, 1239 Ansley Lane, 1215 Ansley Lane, and 2143 Nice Avenue in the unincorporated community of Mentone within San Bernardino County is consistent with the Redlands General Plan and the public health, safety and welfare of the citizens of Redlands.

The “project” before the City for purposes of the California Environmental Quality Act (CEQA) is the decision by the City Council to enter into a Pre-Annexation Agreement with the property owner for a parcel located outside the City. This will enable the provision of City domestic water service and sewer service, making it possible for the property owner to develop the sites with single-family residences. This type of application is exempt from environmental review pursuant to CEQA Guidelines Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities) and Section 15303 (New Construction of Small Structures), which exempts construction of a single-family residence and extensions of water and sewer mains of a reasonable length to support the construction of a single-family residence. There is no possibility of any significant environmental effects as a result of the Pre-Annexation Agreement.

ALTERNATIVES:

City Council may deny the staff recommendations if Council determines OSC 23-03 does not serve the public health, safety, and welfare, and the best interests of the citizens of Redlands, or is inconsistent with the General Plan.

Additionally, the City Council can continue the item and request more information on any specific concerns.

STRATEGIC PLAN:

Not applicable.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Redlands Regular Meeting of 06-20-2023 281 of 1523
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
John Harris, Municipal Utilities and Engineering Director PREPARED BY:

Donald Young, One Stop Permit Center Manager
Fiscal Impact
Fiscal Year: 22/23
Revenue Generating: Yes
Appropriation Required Y/N: No
Discussion:

The applicant has paid appropriate fees for the processing of the Outside City Case water utility service application. The applicant will be required to pay the Water Capital Improvement Charge, Water Source Charge, and associated encroachment permit fees. Additional fees will be paid by the applicant as required by Measure “U“.

Attachments
Attachment A - Location Map
Attachment B - Aerial Photograph
Attachment C - Resolution No. 8482
Attachment D - Resolution No. 8483
Attachment E - Draft Preannexation Agreement
Preannexation Agreement Site Plan
Preannexation Agreement Grant deeds
Redlands Regular Meeting of 06-20-2023 282 of 1523
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OSC 23-03
Attachment A
Location Map
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Redlands Regular Meeting of 06-20-2023 283 of 1523
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0298-391-10-0000
1243 Ansley Lane
Existing Sewer
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1215 Ansley Lane
0298-391-01-0000
2143 Nice Avenue
Existing Water
0298-391-09-0000
1239 Ansley Lane

AMARYLLIS AVE DAFFOD LI AVE NICE AVE ANSLEY LN
Copyright nearmap 2015
Title
OneStop.mxd
0 50 100
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

May 15, 2023 .

OSC 23-03
Attachment B
Aerial Photgraph
Redlands Regular Meeting of 06-20-2023 284 of 1523
1 I:\cmo\Resolutions\8482 - Mentone Water Connection.docx - AE RESOLUTION NO. 8482

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS DETERMINING OUTSIDE CITY CASE NO. 23-03 IS CONSISTENT WITH THE

REDLANDS GENERAL PLAN AND THE PUBLIC HEALTH, SAFETY, WELFARE

AND BEST INTERESTS OF THE CITIZENS OF REDLANDS ARE SERVED BY THE CONTINUED PROCESSING OF OUTSIDE CITY CASE NO. 23-03 WHEREAS, Elias and Debra Alfata has filed an application for Outside City Case No. 23-03 with the City of Redlands for water and sewer connections for proposed single family residences on four vacant parcels located at 1243 Ansley Lane, 1239 Ansley Lane, 1215 Ansley Lane, and 2143 Nice Avenue Mentone, CA 92359 and identified as county of San Bernardino Assessor’s Parcel Numbers 0298-391-10-0000, 0298-391-09-0000, 0298-391-03-0000, and 0298-391-01- 0000; and
WHEREAS, Elias and Debra Alfata has concurrently applied for a pre-annexation agreement with the Development Services Department;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City Council hereby determines that approval of this Resolution is exempt from review under California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15303(a) and 15319(b) as CEQA exempts the conversion of small structures and the annexation of lots for exempt facilities.

Section 2. The City Council hereby determines that Outside City Case No. 23-03 is consistent with the City of Redlands General Plan and the public health, safety, welfare and best interests of the citizens of Redlands are served by the City’s continued processing of the application; and
Section 3. The City Council hereby directs staff to prepare a pre-annexation agreement for 1243 Ansley Lane, 1239 Ansley Lane, 1215 Ansley Lane, and 2143 Nice Avenue Mentone, CA 92359 and identified as county of San Bernardino Assessor’s Parcel Numbers 0298-391-10-0000, 0298-391-09-0000, 0298-391-03- 0000, and 0298-391-01-0000.

PASSED AND ADOPTED at a meeting of the City Council of the City of Redlands held on 20th day of June, 2023.
______________________________
Eddie Tejeda, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 285 of 1523
2 I:\cmo\Resolutions\8482 - Mentone Water Connection.docx - AE I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 286 of 1523
1 I:\cmo\Resolutions\8483 Mentone Water Connection Pre Annexation.doc - AE RESOLUTION NO. 8483

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING PRE-ANNEXATION AGREEMENT NO. 23-03, RELATED TO

OUTSIDE CITY UTILITY CONNECTIONS FOR WATER SERVICE AND
SEWER SERVICE FOR VACANT LOTS LOCATED AT 1243 ANSLEY
LANE, 1239 ANSLEY LANE, 1215 ANSLEY LANE, and 2143 NICE

AVENUE AND IDENTIFIED AS COUNTY OF SAN BERNARDINO
ASSESSOR’S PARCEL NUMBERS 0298-391-10-0000, 0298-391-09-0000, 0298-391-03-0000, and 0298-391-01-0000, WITHIN THE

UNINCORPORATED COMMUNITY OF MENTONE WITHIN SAN
BERNARDINO COUNTY.

WHEREAS, , Elias and Debra Alfata have filed an application for Outside City Case No. 23-03 and Pre-Annexation No. 23-03 with the City for outside City utility connections for four vacant 0.20 acre parcels located at 1243 Ansley Lane, 1239 Ansley Lane, 1215 Ansley Lane, and 2143 Nice Avenue and identified as county of San Bernardino Assessor’s Parcel Numbers 0298-391-10-0000, 0298-391-09-0000, 0298-391-03-0000, and 0298-391-01- 0000 in the unincorporated community of Mentone within San Bernardino County; and WHEREAS, on June 20, 2023, the City Council found that Outside City Case No. 23-03 was consistent with the City’s General Plan and determined the public health, safety, welfare of the residents of Redlands would be served by the City’s continued processing of the Outside City Case application, determined that the City of Redlands was acting as a Responsible Agency under the California Environmental Quality Act, and directed staff to prepare a Pre-Annexation Agreement; and
WHEREAS, the subject properties have land use designation in the 2035 General Plan as Low Density Residential and the proposed projects are consistent with the 2035 General Plan land use designation;
WHEREAS, the proposal is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301(a) for existing facilities and Section 15319 pertaining to annexations of existing facilities and lots for exempt facilities.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

SECTION 1. The City Council of the City of Redlands hereby determines that the proposed Pre-Annexation Agreement is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities) and Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities).

SECTION 2. The City Council hereby approves Pre-Annexation No. 23-03 (Exhibit A) for the provision of water service and sewer service to enable development of four vacant lots located at 1243 Ansley Lane, 1239 Ansley Lane, 1215 Ansley Lane, and 2143 Nice Avenue Redlands Regular Meeting of 06-20-2023 287 of 1523
2 I:\cmo\Resolutions\8483 Mentone Water Connection Pre Annexation.doc - AE and identified as county of San Bernardino Assessor’s Parcel Numbers 0298-391-10-0000, 0298-391-09-0000, 0298-391-03-0000, and 0298-391-01-0000 in the unincorporated community of Mentone within San Bernardino County.

ADOPTED, SIGNED AND APPROVED at a meeting of the City Council of the City of Redlands held on 20th day of June, 2023.
______________________________
Eddie Tejeda, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 288 of 1523
3 I:\cmo\Resolutions\8483 Mentone Water Connection Pre Annexation.doc - AE I, Jeanne Donaldson, City Clerk of the City of Redlands, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 289 of 1523
4 I:\cmo\Resolutions\8483 Mentone Water Connection Pre Annexation.doc - AE

EXHIBIT A
Pre-Annexation Agreement
Redlands Regular Meeting of 06-20-2023 290 of 1523
1 I:\cmo\Agreements\Alfata Pre-Annexation Agreement No. 23-03 FY22-0179.docx - AE

RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:

CITY CLERK'S OFFICE

CITY OF REDLANDS
P.O. BOX 3005
REDLANDS, CA 92373

(THIS SPACE FOR RECORDER'S USE ONLY)
EXEMPT FROM FEES PER GOVERNMENT CODE SECTION 27388.1

AGREEMENT FOR ANNEXATION AND PROVISION

FOR CITY UTILITY SERVICES
This Agreement for Annexation and Provision of City Utility Services (“Agreement”) is made and entered into this 20th day of June, 2023 by and between the City of Redlands, a municipal corporation organized and existing under the laws of the State of California (“City”) and Elias Alfata and Debra Alfata, (“Property Owners”). City and Property Owners are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”

RECITALS
WHEREAS, to provide for orderly planning, City (1) has the authority pursuant to Government Code sections 65300 and 65301 to include within its General Plan property outside its boundaries which is in City's sphere of influence or, which in City's judgment, bears a relation to its strategic planning, and (2) also has the authority pursuant to Government Code section 65859 to pre-zone property within its sphere of influence for the purpose of determining the zoning designation that will apply to such property in the event of a subsequent annexation of the property to City; and
WHEREAS, California case law, including but not limited to, Dateline Builders, Inc. v. City of Santa Rosa (1983) 146 Cal. App. 3d, 520 and County of Del Norte v. City of Crescent City (1999) which state in relevant part that it is not against the law or public policy for a city or county to use utilities as a tool to manage growth, provides that a city has no obligation, and may use its sole discretion, to extend utility services outside its corporate boundaries; and WHEREAS, Property Owner owns four vacant parcels of land generally located at 1243 Ansley Lane, 1239 Ansley Lane, 1215 Ansley Lane, and 2143 Nice Avenue and identified as county of San Bernardino Assessor’s Parcel Numbers 0298-391-10-0000, 0298-391-09-0000, 0298-391- 03-0000, and 0298-391-01-0000 (“Properties”) in the unincorporated Mentone area of the county of San Bernardino within the City’s sphere of influence, as described in Exhibit “A” titled “Site Plan” and Exhibit “B” titled “Grant Deed” has made a request and application to City to receive water and sewer service for properties located in the unincorporated area of the county of San Bernardino, and has provided evidence satisfactory to City that the Property Owners are the fee owners of the Properties; and
Redlands Regular Meeting of 06-20-2023 291 of 1523
2 I:\cmo\Agreements\Alfata Pre-Annexation Agreement No. 23-03 FY22-0179.docx - AE WHEREAS, Government Code section 56133 authorizes the City to provide new or extended utility services by contract outside its jurisdictional boundaries if it first receives written approval from the Local Agency Formation Commission for San Bernardino County (“LAFCO”), and provides that LAFCO may authorize City to provide such services within City's sphere of influence in anticipation of a later change of organization; and WHEREAS, City's General Plan and Chapter 13.60 of the Redlands Municipal Code establish policies and procedures for the approval of City utility services to properties located within the City's sphere of influence and require, among other things, the owners of the property to be served to enter into an agreement, and record the same in the official records of the county of San Bernardino, requiring the property owners to annex the properties to City upon certain conditions; and
WHEREAS, City has prepared a General Plan for the unincorporated area in which the Properties are located to provide for the orderly planning of such area, and has determined that the proposed development of the Properties is consistent with the goals and policies of City's General Plan; and
WHEREAS, it is the policy and goal of City to discourage and not facilitate development in City's sphere of influence which is unwilling and/or fails to comply with City's General Plan and City’s development standards by refusing to extend utility services in such instances; and WHEREAS, pursuant to the requirements of Chapter 13.60 of the Redlands Municipal Code and in consideration for City's agreement to extend utility services outside its jurisdictional boundaries to the Properties, Property Owner has entered into this Agreement to provide assurances to City that connection to City’s domestic water system will occur in accordance with the Redlands General Plan and the development standards of the Redlands Municipal Code, and that the Properties shall be annexed to City in accordance with this Agreement's terms, provisions and conditions;
NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt of which is hereby acknowledged, the City of Redlands and Property Owners agree as follows:

AGREEMENT

1. Recitals. The foregoing recitals are true and correct.

2. Provision of Utility Services. City agrees to provide domestic water service to the Properties consistent with the terms and conditions of this Agreement, provided that the connection complies with all rules and regulations of City governing the extension and provision of utility services to properties located outside City’s boundaries at the time a request by Property Owners for application for a water and sewer service connection is approved by City's Municipal Utilities and Engineering Department. Nothing herein represents a commitment by City to provide such service unless and until Property Owners comply with all such rules and regulations. As a condition of approval of an application for water and sewer connections, and prior to receiving any service, Property Owners agree to pay the full cost of such service as established by City for the extension of utility services to the Properties.

Redlands Regular Meeting of 06-20-2023 292 of 1523
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3. Agreement to Develop by City Standards. In consideration of City’s agreement to provide City water and sewer service to the Properties, Property Owners shall develop the Properties in accordance with the Redlands General Plan and any applicable development standards of the Redlands Municipal Code.

4. Agreement to Annex. In consideration of City's agreement to provide City water and sewer service to the Properties, Property Owners hereby irrevocably consent to annexation of the Properties to City and agree to they shall take any and all reasonable and necessary actions, and fully and in good faith cooperate with City, to cause the annexation of the Properties to City.

Property Owners and City agree that in the event City initiates an annexation of the Properties, City shall be responsible for the costs of such annexation. In all other instances where the annexation of the Properties is proposed to City, Property Owners shall be responsible for such costs.

5. Payment of Fees. As a condition of receiving domestic water and sewer service from City, Property Owners shall pay to City all then-established applicable development impact fees, water acquisition fees, and user fees specifically for such domestic water and sewer service.

6. Taxes and Assessments. Property Owners hereby consent to the imposition of, and agree that Property Owners shall pay, all taxes and assessments imposed and/or levied by City which may be applicable to the Properties at the time the Property is annexed to City.

7. Recordation. By entering into this Agreement, Property Owners and City acknowledge and agree that, among other things, it is the express intention of the Parties that any and all successors in interest, assigns, heirs and executors of Property Owners shall have actual and constructive notice of Property Owner’s obligations under, and the benefits and burdens of, this Agreement. Therefore, this Agreement and any amendments hereof, shall be recorded in the official records of the county of San Bernardino. Property Owners further agree that City shall, at the sole cost of Property Owners, have the right to cause the recordation of this Agreement.

8. Breach/Failure to Annex In the event Property Owners fail to comply with its obligations under this Agreement or takes any action to protest, challenge, contravene or otherwise breach any of its obligations or representations under this Agreement, City shall have the right to, without any liability whatsoever, cease the provision of City utility services to the Properties. This right shall be in addition to any other legal or equitable relief available to City.

9. Not a Partnership. The Parties specifically acknowledge that Property Owners’ development of the Properties are private projects, that neither Party is acting as the agent of the other in any respect hereunder, and that each Party is an independent contracting entity with respect to the terms, covenants and conditions contained in this Agreement. No partnership, joint-venture or other association of any kind is formed by this Agreement. The only relationship between City and Property Owners is that of a governmental entity regulating the development of private property and the owner of such property.

10. Indemnity and Cost of Litigation.

A. Property Owners agree to and shall hold City, and its elected and appointed officials, officers, agents, and employees free and harmless from any and all liability for damage or claims for damage for personal injury, including death, and claims for property damage which may arise from the operations, errors, or omissions of Property Owners or those of its contractors, Redlands Regular Meeting of 06-20-2023 293 of 1523
4 I:\cmo\Agreements\Alfata Pre-Annexation Agreement No. 23-03 FY22-0179.docx - AE subcontractors, agents, employees or any other persons acting on Property Owner's behalf which relate to development of the Properties. Property Owners agree to and shall defend, indemnify and hold harmless City, its elected officials, officers, agents, employees and representatives from all actions for damages caused or alleged to have been caused by reason of Property Owner’s acts, errors or omissions in connection with the development of the Properties. This hold harmless agreement applies to all damages and claims for damages suffered or alleged to have been suffered by reason of Property Owner’s or its representatives’ acts, errors or omissions regardless of whether or not City supplied, prepared or approved plans or specifications relating to the development of the Properties and regardless of whether or not any insurance policies of Property Owners relating to such development are applicable.

B. Property Owners shall defend, at its expense, including attorneys' fees, indemnify and hold harmless City, and its elected and appointed officials, officers, agents and employees from any claim, action or proceeding against any of them to attack, set aside, void or annual the approval of this Agreement or the approval of any permit or entitlement granted in furtherance of this Agreement. City may, in its sole discretion, participate in the defense of any such claim, action or proceeding.

11. Liquidated Damages. In the event that a property is not annexed to City in accordance with the terms of the Agreement, the then existing owner of the Property shall pay each year to City, as liquidated damages, a sum equal to the property taxes and any sales taxes the City would have received had the Property been annexed. Failure to make such liquidated damages payments shall be good cause for City to cease service to the Property.

12. Section Headings. All section headings and sub-headings are inserted for convenience only and shall not affect any construction or interpretation of this Agreement.

13. Governing Law. This Agreement and any dispute arising hereunder shall be governed by and construed in accordance with the laws of the State of California.

14. Attorneys' Fees. In the event any action is commenced to enforce or interpret the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for a Party’s use of in-house counsel.

15. Binding Effect. The burdens of this Agreement bind and the benefits of this Agreement inure to the assigns and successors in interest of the Parties.

16. Authority to Execute. The person or persons executing this Agreement warrant and represent that they have the authority to execute this Agreement on behalf of the legal, fee title owner of the Property.

17. Waiver and Release. Property Owners hereby waive and release any and all claims it may have against City, and its elected and appointed officials, officers, employees and agents with respect to any City actions or omissions relating to the development of the Properties, and the Parties’ entry into, and execution of, this Agreement. Property Owners make such waiver and release with full knowledge of Civil Code Section 1542, and hereby waive any and all rights thereunder to the extent of this waiver and release, of such Section 1542 is applicable. Civil Code Section 1542 provides as follows:

Redlands Regular Meeting of 06-20-2023 294 of 1523
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18. Construction. The Parties agree that each Party and its counsel have reviewed this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not apply in the interpretation of this Agreement. The Parties further agree that this Agreement represents a voluntary "arms-length" transaction agreed to by and between the Parties and that each Party has had the opportunity to consult with legal counsel regarding the terms, conditions and effect of this Agreement.

19. Entire Agreement. This Agreement sets forth and contains the entire understanding and agreement of the Parties as to the matters contained herein, and there are no oral or written representations, understandings or ancillary covenants or agreements which are not contained or expressly referenced herein, and no testimony or evidence of any such representations, understandings or covenants shall be admissible in any preceding of any kind or nature to interpret or determine the terms or conditions of this Agreement.

CITY OF REDLANDS PROPERTY OWNER
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Elias Alfata and Debra Alfata, Owner

ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 295 of 1523
6 I:\cmo\Agreements\Alfata Pre-Annexation Agreement No. 23-03 FY22-0179.docx - AE EXHIBIT “A”

SITE PLAN
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GRANT DEED
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Site Plan
Nice Avenue and Ansley Lane
Mentone, CA
Annexation Agreement
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City Council Meeting H. 16.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the First Amendment to the Professional Services Agreement with Watearth, Inc. for the Redlands Country Club Drainage Study, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris) MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that City Council determine approval of the First Amendment to the Professional Services Agreement with Watearth, Inc. for the Redlands Country Club Drainage Study is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move City Council approve the First Amendment to the Professional Services Agreement with Watearth, Inc.

2. RECOMMENDATION:

Staff recommends that City Council determine approval of the First Amendment to the Professional Services Agreement with Watearth, Inc. for the Redlands Country Club Drainage Study is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends City Council approve the First Amendment to the Professional Services Agreement with Watearth, Inc. for the Redlands Country Club Drainage Study.

Redlands Regular Meeting of 06-20-2023 312 of 1523
DISCUSSION:

Portions of the Redlands Country Club (RCC) golf course convey stormwater runoff to a discharge point near the East Mariposa Drive/Westwood Lane intersection. Some of this runoff is discharged onto the southeast side of the course from residential neighborhoods adjacent to the course, and some are generated by rain events that fall directly onto the course. The individual obligations of RCC and the City to control and/or convey this runoff is unclear since the residential neighborhoods were developed over many decades. This project will analyze pre-development and post-development localized stormwater runoff generated on the RCC property and residential neighborhoods adjacent to the golf course. The goal of this project is to accurately assess RCC and City runoff control and conveyance obligations. The project will also provide planning-level runoff mitigation strategies for potential construction projects.

On February 21, 2023, City Council approved a Professional Services Agreement with Watearth, Inc. (Watearth) for the RCC Drainage Study for an amount not to exceed $67,974.50. While performing the study, Watearth identified four (4) additional discharge points, in addition to the three (3) discharge points identified in the original scope of work, that discharge to the RCC golf course. The additional discharge points increase the project area from approximately 225 acres to approximately 315 acres. In order to comprehensively study the entire drainage area, additional effort is needed to model stormwater runoff and propose mitigation concepts as part of the drainage study. An amendment to the original agreement is necessary to incorporate the additional scope of work, to increase the budget by $21,528.50, and to extend the project completion time to August 31, 2023. If this amendment is approved, the revised agreement value will be $89,503.

Approval of the First Amendment to the Agreement is exempt from environmental review pursuant to section 15061(b)(3) of the state’s guidelines implementing the California Environmental Quality Act because the activities will not result in a direct or reasonably foreseeable indirect physical change in the environment.

ALTERNATIVES:

The City Council may deny the staff recommendation and provide alternate directions.

Redlands Regular Meeting of 06-20-2023 313 of 1523
STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Goutam K. Dobey, City Engineer
Fiscal Impact
Fiscal Year: FY 22/23
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Account No.: 405400
Discussion:

There is no fiscal impact associated with this action. Sufficient funds are available in the MUED approved budget.

Attachments
First_Amendment_to_Watearth_Agreement
Watearth Agreement (Reference only)
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1 I:\cmo\Agreements\First_Amendment_to_Watearth_Agreement FY22-0183.docx - AE

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This first amendment (“First Amendment”) to the agreement for the provision of Redlands Country Club Drainage Study dated February 21, 2023 (“Agreement”), by and between the City of Redlands, a municipal corporation (“City”), and Watearth, Inc., a Texas Corporation (“Consultant”), is made and entered into this 20th day of June, 2023.

RECITALS
WHEREAS, it is the desire of the City and Consultant to amend Article 2.1 of their existing Agreement, specifically described in Exhibit “A,” “Scope of Services” to include an amended “Scope of Services,” which is attached hereto by reference, and WHEREAS, it is the desire of the City and Consultant to amend Article 4.1 of their existing Agreement, specifically described in Exhibit “B,” “Project Schedule” to include an amended “Project Schedule,” which is attached hereto by reference, and WHEREAS, it is the desire of the City and Consultant to amend Article 5.1 of their existing Agreement, specifically described in Exhibit “C,” “Fee Schedule” to include an amended “Fee Schedule,” which is attached hereto by reference, and
WHEREAS, it is the desire of the City and Consultant to amend Article 4.2 of their existing Agreement to extend contract until August 31, 2023, and WHEREAS, it is the desire of the City and Consultant to amend Article 5.1 of their existing Agreement to increase Consultant’s present total compensation of sixty-seven thousand nine hundred seventy-four dollars and fifty cents ($67,974.50) to the amount of eighty-nine thousand five hundred three dollars ($89,503).

NOW, THEREFORE, City and Consultant agree as follows:

AGREEMENT
Section 1. The scope of work performed by Consultant pursuant to Exhibit “A” of the Agreement, entitled “Scope of Services,” is hereby amended and replaced by an amended Exhibit “A”, which is attached hereto and incorporated herein by this reference as Attachment 1.

Section 2. The project schedule set forth in Exhibit “B” of the Agreement, entitled “Project Schedule,” is hereby amended and replaced by an amended Exhibit “B”, which is attached hereto and incorporated herein by this reference as Attachment 2.

Section 3. The fee schedule set forth in Exhibit “C” of the Agreement, entitled “Fee Schedule,” is hereby amended and replaced by an amended Exhibit “C”, which is attached hereto and incorporated herein by this reference as Attachment 3.

Section 4. Subsection 4.2 of Article 4 of the Agreement, titled “Performance of Services” is hereby amended to read as follows:

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2 I:\cmo\Agreements\First_Amendment_to_Watearth_Agreement FY22-0183.docx - AE “4.2 Consultant shall complete the Services by August 31, 2023, unless the Services are terminated earlier as provided for herein.”
Section 5. Subsection 5.1 of Article 5 of the Agreement, titled “Payments to Consultant," is hereby amended to read as follows:
“5.1 Total compensation for Consultant’s performance of the Services shall not exceed the amount of eighty-nine thousand five hundred three dollars ($89,503). City shall pay Consultant in accordance with Exhibit "C," titled "Fee Proposal,” which is attached hereto and incorporated herein by this reference.”
Section 6. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of June 20, 2023.

CITY OF REDLANDS WATEARTH, INC.

By: ___________________________ By: ________________________________ Eddie Tejeda, Mayor Jennifer J. Walker, President
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 316 of 1523
3 I:\cmo\Agreements\First_Amendment_to_Watearth_Agreement FY22-0183.docx - AE ATTACHMENT 1
EXHIBIT “A”

SCOPE OF SERVICES
Task 1 – Research and Summary of Findings
a) Research and develop a timeline summary of urbanization and hardscape improvements that direct surface runoff onto the golf course.

Watearth will assess available information for the Redlands Country Club and Golf Course (RCC). Watearth will supplement this information with aerial imagery depicting urbanization over the history of the RCC. Will review the United States Geological Survey (USGS) maps showing development history of the surrounding and hydrologically contributing area.

Watearth team has reviewed the Scope of Services document and will evaluate readily and publicly available information that the City stores in their library room and other relevant institutions. Additional desktop evaluation will be included for the following resources:
a. NRCS Soils Data
b. Topographic Data
c. Geotechnical Data
d. Flood Insurance Rate Map (FIRM)
e. Watershed boundaries and/or LIDAR
f. City of Redlands’s as-builts of storm drainage, developments plans, and existing H&H models
g. Other relevant studies, reports, and databases
The team has reviewed the Location Map with Discharge Locations and suggests performing a site reconnaissance to identify additional site discharges into the Redlands Country Club (RCC). Preliminary review of the site maps indicates that there are three main drainage areas contributing to the golf course, measuring 36 acres, 43 acres, and 59 acres, with approximately 14.2 acres located within the golf course. This subdivision is relevant for modeling and to determine flood control responsibilities, and mitigation options locations.

Watearth will attend one virtual meeting with representatives of the City to gather historical knowledge of stormwater management practices associated with developments identified in the data review. Information will be compiled and will be used to approximate the drainage areas that will be part of the modeling process.

b) Develop separate pre-development and post-development drainage maps at various urbanization milestone dates showing basins and sub-basins that direct surface runoff onto the golf course. Each map should quantify the Q and tc for the minor and major storm events, indicate discharge points, and highlight projects that redirected historic flows.

Watearth will perform site reconnaissance focusing on contributing drainage areas to locate any additional discharge points into the golf course and will complement it with an aerial review to determine if any stormwater management feature such as detention ponds, Redlands Regular Meeting of 06-20-2023 317 of 1523
4 I:\cmo\Agreements\First_Amendment_to_Watearth_Agreement FY22-0183.docx - AE retention areas, or low impact development (LID) features are creating a major restriction in the stream(s) flowing through the golf course that may need to be included in the hydrology model. These features will be shown in a pre- and post-development drainage map. Site reconnaissance will be documented with photographs and field notes to be included in the final report. Watearth plans to field assess and determine the drainage area from the golf course draining into the three discharge points. This field data will be used to prepare a drainage area map based on subdivision plans, records drawing or observation from the site reconnaissance. Watearth assumes that survey data will be provided before the field inspection is performed.

Watearth will employ the Hydrologic Modeling System (HEC-HMS) from the Hydrologic Engineering Center (HEC) to accomplish the modeling portion of this project unless one of the two “Optional Services” noted at the end of this scope is selected. This hydrology analysis will include 3 to 5 sub-basins per discharge point and hydrologic routing between basins. GIS will be used to delineate drainage areas.

Watearth will run the model for the following design storm events: 1-year, 2-year, 10-year, 25-year, 50-year, and 100-year for up to three milestone dates for each discharge point. The hydrologic analysis will follow the County of San Bernardino Hydrology Manual and will calculate the flow at the discharge points and the time of concentration (Tc), also called “critical duration”, as defined by the manual. The model will be used to develop map exhibits that illustrate a history of projects that have redirected flows into the golf course.

c) Review public and private development projects at the various urbanization milestone dates to determine if they met flood control standards in effect at that time.

Watearth team will contact San Bernardino County Public Works, Flood Control Engineering Division to obtain plans and specifications of flood control improvements to set the milestone dates necessary to determine if local urbanization met historical flood control standards. Will also request access to record drawings (as-builts) and topographic maps. If not available, Watearth will estimate whether historical standards were likely to have been met.
d) Summarize the findings in simple terms that identify any existing stormwater-related CEQA violations, quantify the City’s current flood control responsibility in terms of Q for each discharge point (i.e., what reduction in Q would be necessary at each location), whether or not urbanization complied with adopted standards at each milestone date, and the cumulative impacts of urbanization runoff if standards were not met.

Watearth will assess the modeling results to identify existing stormwater-related CEQA violations by comparing the peak flow and/or runoff volume at each milestone date.

Furthermore, comparing the baseline and milestone hydrographs to assess changes in timing in addition to the above. After setting the milestone dates in Task 1.c, Watearth will determine the City’s current flood control responsibility in terms of excess urban flow volume for each discharge point. Our team will discuss the excess urban runoff volume (EURV), which is the difference between the developed and pre-developed runoff volume for the range of storms that produce runoff from pervious land surfaces. Additionally, Watearth will calculate the runoff volume contributed by the golf course and compare this result with the offsite runoff production; the latter will be used to confirm the City’s current Redlands Regular Meeting of 06-20-2023 318 of 1523
5 I:\cmo\Agreements\First_Amendment_to_Watearth_Agreement FY22-0183.docx - AE flood control responsibilities in term of flow. As part of the cumulative impacts of urbanization runoff, the team will discuss the impacts in terms of hydromodification by reviewing the hydrographs and determining if either peak flows or runoff volumes (which could be contributing to the erosion) were increased at various milestones. An inundation map in the RCC is an additional service.

Task 2: Development of a Technical Memorandum
a) A technical memorandum with up to three (3) mitigation concepts for each discharge point that will reduce the Q to pre-development rates.

Watearth will propose up to three mitigation concepts to 10% level for each discharge point based on the results obtained in Task 1. There are a several possibilities for on-site mitigation at the golf course, if allowed, or off-site within the unnamed adjacent creek, or elsewhere in the watershed on City or public land that Watearth has successfully employed in past similar projects. Watearth will attend up to one meeting with the City to discuss preferred alternatives at a high level before proceeding with mitigation concept development. Solutions may include stream mitigation, erosion control at the outfall, detention storage within the watershed, or low impact development (LID) with hydromodification controls within the watershed. If additional future resiliency is desired, the concept designs will include a multibenefit project concept, provided space for implementation is identified. This task will include coordination directly with RCC operations and facilities managers to best understand their goals.
b) A conceptual cost estimate for each of these mitigation concepts.

Watearth will prepare a conceptual cost estimate for the mitigation concepts (Task 2a).

Assumptions

1. Watearth will attend up to 3 in person or virtual meetings during the project.

2. Watearth will address up to 1 round of deconflicted and consolidated comments by the City on each deliverable.

3. Task 1a and 1c will be performed up to the hours budgeted.

Optional Services

1. 1D modeling using XP-SWMM for hydraulic analysis. This hydraulic model would provide hydraulic results such as velocity, flow and HGL for each link, and potential volume of water spilled out at the node.

2. 2D modeling using XP-SWMM for hydraulic analysis. This hydraulic model would provide a broader result in terms of overland flood limit results in the urban area and country club area. This model utilizes a 2D mesh that will connect the 1D storm drainage system and the surrounding surface area.

3. Inundation maps. As part of the cumulative impact assessment due to urbanization, Watearth advises identifying impacts in inundation maps at various stages of urbanization, which will require modeling of a portion of the golf course as storage routing following the HEC-HMS methodology.

4. Survey Data. As part field verification and modeling purpose, survey data is relevant and important part of the study. Watearth will include a survey data appropriate to comply with the study’s goals.

Redlands Regular Meeting of 06-20-2023 319 of 1523
6 I:\cmo\Agreements\First_Amendment_to_Watearth_Agreement FY22-0183.docx - AE Task 3: Research and Summary of Findings for Additional 4 Discharge Points Task 3a - Site visit and summary of additional 4 discharge points to be included in the Task 2 Technical Memorandum.

Task 3b - Perform HEC-HMS modeling of stormwater runoff for the 4 additional discharge points to quantify Q and tc values to be incorporated into Task 1b. Pre- and post-development drainage area maps.

Tack 3c - Analysis of additional 4 discharge points and their relation to flood control standards and potential CEQA violations from the milestone years chosen for the project. This analysis will be included in tasks 1c and 1d and a brief memorandum.

Task 4: Development of a Technical Memorandum Incorporating the 4 Additional Discharge Points
Task 4a - Develop up to 3 mitigation concepts per additional discharge point to be included in the Drainage Study Technical Memorandum.

Task 4b - Provide a conceptual cost estimate for each mitigation concept related to the additional 4 discharge points to be included in the Drainage Study Technical Memorandum.

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7 I:\cmo\Agreements\First_Amendment_to_Watearth_Agreement FY22-0183.docx - AE ATTACHMENT 2
EXHIBIT “B”

PROJECT SCHEDULE
Legend:

Contract NTP: 2/23/2023
Scrolling Increment: 0
Milestone description Category Start Days
Task 1: Research and Summary of Findings
Timeline Summary On Track 3/1/2023 31
City of Redlands Review: Timeline Summary On Track 4/1/2023 7 Develop Separate Pre-Development and Post-Development Drainage Maps On Track 4/1/2023 65 City of Redlands Review: Develop Separate Pre-Development and PostDevelopment Drainage Maps On Track 6/5/2023 7 Review Public and Private Development Projects On Track 5/1/2023 40 Identify CEQA Violations and City’s Flood Control Responsibility On Track 5/1/2023 40 Task 2: Development of Technical Memorandum
Draft Tech Memo (3 Concepts) On Track 6/12/2023 54
Cost Estimates On Track 6/30/2023 36
Task 3: Research and Summary of Findings for Additional 4 Discharge Points Site visit and summary of additional 4 discharge points to be included in the Task 2 Technical Memorandum. On Track 5/1/2023 15
Perform HEC-HMS modeling of stormwater runoff for the 4 additional discharge points to quantify Q and tc values to be incorporated into Task 1b. Pre- and postdevelopment drainage area maps.

On Track 5/16/2023 18
Analysis of additional 4 discharge points and their relation to flood control standards and potential CEQA violations from the milestone years chosen for the project. This analysis will be included in tasks 1c and 1d and a brief memorandum.

On Track 5/16/2023 25
Task 4: Development of Technical Memorandum Incorporating the 4 Additional Discharge Points
Develop up to 3 mitigation concepts per additional discharge point to be included in the Drainage Study Technical Memorandum. On Track 6/12/2023 54 Provide a conceptual cost estimate for each mitigation concept related to the additional 4 discharge points to be included in the Drainage Study Technical Memorandum.

On Track 6/30/2023 36
City of Redlands Review: Draft Tech Memo (3 Concepts) On Track 8/5/2023 7 Final Tech Memo (3 Concepts) On Track 8/12/2023 21
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8 I:\cmo\Agreements\First_Amendment_to_Watearth_Agreement FY22-0183.docx - AE ATTACHMENT 3
EXHIBIT “C”
FEE SCHEDULE Principal Engineer Sr. Civil Engineer (Manager) Sr. Civil Engineer (QA/QC) Sr. Drainage EngineerProject ManagerDeputy Project ManagerDrainage EngineerGIS Specialist 299.0 245.0 235.0 160.0 200.0 140.0 135.0 135.0
Task 1: Research and Summary of Findings
a Research and develop a timeline summary of urbanization and hardscape improvements that direct surface runoff onto the golf course 1.0 0.0 0.0 8.0 2.0 6.0 20.0 12.0 49.0 7,139.00 $ 14.3% b
Develop separate pre-development and post-development drainage maps at various urbanization milestone dates showing basins and subbasins that direct surface runoff onto the golf course. Each map should quantify the Q and tc for the minor and major storm events, indicate discharge points, and highlight projects that redirected historic flows 2.0 1.0 0.0 32.0 2.0 4.0 70.0 36.0 147.0 21,233.00 $ 42.5% c
Review public and private development projects at the various urbanization milestone dates to determine if they met flood control standards in effect at that time 1.0 0.0 0.0 12.0 2.0 6.0 38.0 12.0 71.0 10,209.00 $ 20.4% d
Summarize the findings in simple terms that identify any existing stormwater-related CEQA violations, quantify the City’s current flood control responsibility in terms of Q for each discharge point (i.e., what reduction in Q would be necessary at each location), whether or not urbanization complied with adopted standards at each milestone date, and the cumulative impacts of urbanization runoff if standards were not met 1.0 2.0 6.0 4.0 2.0 4.0 44.0 12.0 75.0 11,359.00 $ 22.7% Subtotal Task 1 5.0 3.0 6.0 56.0 8.0 20.0 172.0 72.0 342.0 49,940.00 $ 73.5% Task 2: Development of a Technical Memorandum
a A technical memorandum with up to three (3) mitigation concepts for each discharge point that will reduce the Q to pre-development rates 2.0 2.0 6.0 6.0 2.0 4.0 28.0 16.0 66.0 10,358.00 $ 58.3% b A conceptual cost estimate for each of these mitigation concepts 1.0 3.0 12.0 2.0 4.0 2.0 16.0 0.0 40.0 7,414.00 $ 41.7% Subtotal Task 2 3.0 5.0 18.0 8.0 6.0 6.0 44.0 16.0 106.0 17,772.00 $ 26.1% Subtotal All Tasks 8.0 8.0 24.0 64.0 14.0 26.0 216.0 88.0 448.0 67,712.00 $ Expenses
Mileage (3 trips @ 140 mi RT @ $0.62.5/mi) $ 262.50
Subtotal Expenses $ 262.50
Overall Total $ 67,974.50
Task 3: Research and Summary of Findings for Additional 4 Discharge Points a Site visit and summary of additional 4 discharge points to be included in the Task 2 Technical Memorandum. 0.0 0.0 0.0 0.0 0.0 1.0 8.0 1.0 10.0 1,355.00 $ 12.8% b
Perform HEC-HMS modeling of stormwater runoff for the 4 additional discharge points to quantify Q and tc values to be incorporated into Task 1b. Pre- and post-development drainage area maps. 1.0 1.0 0.0 10.0 1.0 2.0 20.0 15.0 50.0 7,349.00 $ 69.2% c Analysis of additional 4 discharge points and their relation to any potential CEQA violations from the milestone years chosen for the project. This analysis will be included in tasks 1c and 1d and a brief memorandum. 1.0 0.0 0.0 2.0 1.0 2.0 5.0 1.0 12.0 1,909.00 $ 18.0% Subtotal of Task 3 2.0 1.0 0.0 12.0 2.0 5.0 33.0 17.0 72.0 10,613.00 $ 49.3% Task 4: Development of a Technical Memorandum Incorporating the 4 Additional Discharge Points a Develop up to 3 mitigation concepts per additional discharge point to be included in the Drainage Study Technical Memorandum. 1.0 0.0 2.0 8.0 1.0 2.0 20.0 1.0 35.0 5,364.00 $ 25.0% b
Provide a conceptual cost estimate for each mitigation concept related to the additional 4 discharge points to be included into the Drainage Study Technical Memorandum. 1.0 0.0 3.0 8.0 1.0 2.0 20.0 0.0 35.0 5,464.00 $ 25.5% Subtotal Task 4 2.0 0.0 5.0 16.0 2.0 4.0 40.0 1.0 70.0 10,828.00 $ 50.3% Subtotal All Tasks 4.0 1.0 5.0 28.0 4.0 9.0 73.0 18.0 142.0 21,441.00 $ Expenses
Mileage (1 trips @ 140 mi RT @ $0.62.5/mi) $ 87.50
Subtotal Expenses $ 87.50
Overall Total $ 21,528.50
GRAND TOTAL (NOT-TO-EXCEED) $ 89,503.00
Task
Total Hours
Totals %
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City Council Meeting H. 17.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a sole source purchase and agreement with LCPtracker, Inc. to furnish labor compliance review software and related services (Municipal and Utilities and Engineering Director Harris) MOTION(S):

I move that City Council approve the sole source purchase and agreement with LCPtracker, Inc. to furnish labor compliance review software and related services for an amount not to exceed $36,412.

RECOMMENDATION:

Staff recommends City Council approve the sole source purchase and agreement with LCPtracker, Inc. to furnish labor compliance review software and related services for an amount not to exceed $36,412.

DISCUSSION:

The Municipal Utilities and Engineering Department (MUED) uses software and services provided by LCPtracker, Inc. (LCP) to ensure labor compliance for the projects and the current agreement with LCP expires in early-August 2023. The LCP software is a paperless, web-based system that allows contractors and their subcontractors to submit certified payroll and related labor compliance documentation online to ensure proper prevailing wages and fringe benefits are paid, appropriate deductions are made, apprentices are approved and monitored, and related labor compliance data is submitted. The software is comprehensive, easy to deploy, configurable, user-friendly, and scalable.

Utilizing LCP reduces audit risk and improves administrative efficiency. The staff is already well trained to utilize this software, and it has the advantage of maintaining continuous software usage. It will require additional time and effort to migrate to new software if a sole source is not procured. Therefore, in accordance with the City’s purchasing policy, staff recommends City Council approve the sole source purchase and agreement with LCP to furnish labor Redlands Regular Meeting of 06-20-2023 336 of 1523
approve the sole source purchase and agreement with LCP to furnish labor compliance review software and related services for $36,412. The term of the agreement is three (3) years.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Goutam K. Dobey, City Engineer
Fiscal Impact
Fiscal Year: FY 23/24
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Account No.: 211400; 501900; 521900
Discussion:

There is no fiscal impact associated with this action. The FY 23/24 MUED budget includes funding for the first year of this agreement and future fiscal year budgets will include funding for the second and third years of this agreement.

Redlands Regular Meeting of 06-20-2023 337 of 1523
Attachments
Agreement with LCPtracker Inc.

Sole Source request Form
Redlands Regular Meeting of 06-20-2023 338 of 1523
1 I:\cmo\Agreements\Agreement with LCPtracker Inc. FY22-0184.doc - AE

AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of labor compliance software and related hosting services (“Agreement”) is made and entered in this 20th day of June, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and LCPtracker, Inc. a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide labor compliance software and related hosting services services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services and Fees,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates John R. Harris, Municipal Utilities and Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner.

4.2 The term of this Agreement shall be for a period of one (1) year effective from August 4, 2023 (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Consultant at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.

Redlands Regular Meeting of 06-20-2023 339 of 1523
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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 The compensation for Consultant’s performance of the Services shall not exceed the amount of eleven thousand five hundred fifty dollars ($11,550) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Consultant’s performance for the Services shall not exceed the amount of twelve thousand one hundred twenty-eight dollars ($12,128) for the first Extended Term; and twelve thousand seven hundred thirty-four dollars ($12,734) for the second Extended Term, bringing the total possible amount of compensation to a not-to-exceed amount of thirty-six thousand four hundred twelve dollars ($36,412). For the Initial Term and each Extended Term, City shall pay Consultant on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “A” titled “Scope of Services and Fees,” which is attached hereto and incorporated herein by this reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Kris Vincil, Director of Sales
City of Redlands LCPtracker, Inc.
35 Cajon Street 117 E Chapman Ave
P.O. Box 3005 (mailing) Orange CA 92866
Redlands, CA 92373 Email: [email protected]
[email protected] Phone: (714) 669-0052
Phone: (909) 798-7531
Redlands Regular Meeting of 06-20-2023 340 of 1523
3 I:\cmo\Agreements\Agreement with LCPtracker Inc. FY22-0184.doc - AE ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “B”,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, Redlands Regular Meeting of 06-20-2023 341 of 1523
4 I:\cmo\Agreements\Agreement with LCPtracker Inc. FY22-0184.doc - AE including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.

Redlands Regular Meeting of 06-20-2023 342 of 1523
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8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried Redlands Regular Meeting of 06-20-2023 343 of 1523
6 I:\cmo\Agreements\Agreement with LCPtracker Inc. FY22-0184.doc - AE and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS LCPTRACKER, INC.

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Kris Vincil, Director of Sales
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 344 of 1523
7 I:\cmo\Agreements\Agreement with LCPtracker Inc. FY22-0184.doc - AE EXHIBIT "A"
Scope of Services and Fees
Redlands Regular Meeting of 06-20-2023 345 of 1523
8 I:\cmo\Agreements\Agreement with LCPtracker Inc. FY22-0184.doc - AE EXHIBIT "B"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

LCPTRACKER, INC.

By: Date: ___________________
Kris Vincil, Director of Sales
Redlands Regular Meeting of 06-20-2023 346 of 1523
Redlands Regular Meeting of 06-20-2023 347 of 1523
Redlands Regular Meeting of 06-20-2023 348 of 1523
Redlands Regular Meeting of 06-20-2023 349 of 1523
City Council Meeting H. 18.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Non-Professional Services Agreement with Quantum Analytical Services, Inc. for air quality sampling and analysis service for an amount not-to-exceed $102,500 and determine that this action is exempt from environmental review pursuant to section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that City Council determine approval of a Non-Professional Services Agreement with Quantum Analytical, Inc. is exempt from environmental review pursuant to section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move to approve a Non-Professional Services Agreement with Quantum Analytical, Inc. for air quality sampling and analysis for an amount not-to-exceed $102,500 for an initial term of one (1) year with the option to extend the agreement for one (1) additional year at $102,500.

2. RECOMMENDATION:

Staff recommends that City Council determine approval of a Non-Professional Services Agreement with Quantum Analytical, Inc. is exempt from environmental review pursuant to section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act and approve a Non-Professional Services Agreement with Quantum Analytical, Inc. for an annual amount not-to-exceed $102,500.

Redlands Regular Meeting of 06-20-2023 350 of 1523
DISCUSSION:

The City's Wastewater Treatment Plant (WWTP) and Municipal Landfill are permitted by the South Coast Air Quality Management District (SCAQMD) as one facility due to their close proximity and shared equipment. The permit limits the amount of pollutants these facilities can emit into the atmosphere and the City is required to monitor and report these emissions to SCAQMD, which requires support from a qualified consultant.

On March 23, 2023, staff issued a Request for Bids (RFB) for typical Air Quality Sampling and Analysis Services. The following two (2) bids were received on April 12th, 2023:

Vendor Location Bid
Quantum Analytical Services, Inc. Carson, CA $127,590
A-Tech Consulting Orange, CA $264,620
Following a comprehensive review and analysis, our staff identified mathematical errors in A-Tech Consulting's total bid number. However, despite these errors, the outcome of the bid remained unchanged. Our staff has determined that Quantum Analytical, Inc. (Quantum) is the lowest responsive bidder. Staff recommends City Council approval of a Non-Professional Services Agreement with Quantum with an initial term of one (1) year for a not-to-exceed amount of $102,500. If approved, the Agreement may be extended for an additional one (1) year term with a not-to-exceed amount of $102,500 for a total potential Agreement value of $205,000. These annual Agreement values are lower than the Quantum total bid price since staff does not anticipate calling for all services listed in the RFB.

Approval of the Non-Professional Services Agreement with Quantum is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act since the proposed action does not have the potential to cause any significant environmental impact.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
Redlands Regular Meeting of 06-20-2023 351 of 1523
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Jungjoon Park, Laboratory Manager
Fiscal Impact
Fiscal Year: FY 23/24
Appropriation Required Y/N: No
Amount: $77,000
Budgeted Y/N: Yes
Account No.: 521900
Discussion:

There is no fiscal impact associated with this action. Sufficient funding for these services is included in the Fiscal Year 23/24 Wastewater Service (521900-6106) Budget.

Fiscal Year: FY 23/24
Appropriation Required Y/N: No
Amount: $2,500
Budgeted Y/N: Yes
Account No.: 501900
Discussion:

There is no fiscal impact associated with this action. Sufficient funding for these services is included in the Fiscal Year 23/24 Water Service (501900-6106) Budget.

Redlands Regular Meeting of 06-20-2023 352 of 1523
Fiscal Year: FY 23/24
Appropriation Required Y/N: No
Amount: $23,000
Budgeted Y/N: Yes
Account No.: 511900
Discussion:

There is no fiscal impact associated with this action. Sufficient funding for these services is included in the Fiscal Year 23/24 Landfill (511900-6106) Budget.

Attachments
Quantum Analytical Agreement
Bid Report
Bid Analysis
Redlands Regular Meeting of 06-20-2023 353 of 1523
NPS-2.1 (8.22)
I:\cmo\Agreements\Quantum Analytical Agreement FY22-0173.doc - AE 1 AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES
This agreement for the provision of Air Quality Sampling & Analysis (“Agreement”) is made and entered in this 20th day of June, 2023(“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Quantum Analytical Services, Inc, a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to perform Air Quality Sampling & Analysis services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Consultant information in its possession that may reasonably assist Consultant in performing the Services.

3.2 City designates John R. Harris, City's Municipal Utilities and Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner. The Services shall commence immediately after the Effective Date of this Agreement.

4.2 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by one (1) additional one-year term (an “Extended Term”), on the same terms and conditions, by providing written notice to Consultant at Redlands Regular Meeting of 06-20-2023 354 of 1523
NPS-2.1 (8.22)
I:\cmo\Agreements\Quantum Analytical Agreement FY22-0173.doc - AE 2 least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.

The Initial Term and the Extended Term are hereby collectively, referred to herein as the “Term” of this Agreement.

4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 The compensation for Consultant’s performance of the Services shall not exceed the amount of one hundred two thousand, five hundred dollars ($102,500) for the Services provided during the Initial Term. Should this Agreement be renewed, the compensation for Consultant’s performance for the Services shall not exceed the amount of one hundred two thousand, five hundred dollars ($102,500) for the first Extended Term; bringing the total possible amount of compensation to a not-to-exceed amount of[two hundred five thousand dollars ($205,000). For the Initial Term and Extended Term, City shall pay Consultant on a time and materials basis up to the not-to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Price and Fee Bid,” which is attached hereto and incorporated herein by reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultants’ invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY CONSULTANT
City Clerk Dr. Andrew Kitto, President
City of Redlands Quantum Analytical Services, Inc
35 Cajon Street 1210 E. 223rd Street, Suite 314
P.O. Box 3005 (mailing) Carson, CA 90745
Redlands, CA 92373 [email protected] l
[email protected] (310) 830-2226
(909) 798-7531 (310) 830-2227
Redlands Regular Meeting of 06-20-2023 355 of 1523
NPS-2.1 (8.22)
I:\cmo\Agreements\Quantum Analytical Agreement FY22-0173.doc - AE 3 ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “C” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

6.2 Consultant shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

Redlands Regular Meeting of 06-20-2023 356 of 1523
NPS-2.1 (8.22)
I:\cmo\Agreements\Quantum Analytical Agreement FY22-0173.doc - AE 4 7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent Consultant and shall perform the Services as an independent Consultant. Neither City nor any of its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instruments required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

Redlands Regular Meeting of 06-20-2023 357 of 1523
NPS-2.1 (8.22)
I:\cmo\Agreements\Quantum Analytical Agreement FY22-0173.doc - AE 5 8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

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NPS-2.1 (8.22)
I:\cmo\Agreements\Quantum Analytical Agreement FY22-0173.doc - AE 6 IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS Quantum Analytical Services, Inc
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Dr. Andrew Kitto, President
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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NPS-2.1 (8.22)
I:\cmo\Agreements\Quantum Analytical Agreement FY22-0173.doc - AE 7 EXHIBIT "A"

SCOPE OF SERVICES
The following is the expected Scope of Services for Air Quality Sampling and Analysis needs at the City's facilities. All costs associated with completion of the following tasks shall be in accordance with Exhibit “B”, “Price and Fee Bid”:

1. Air Quality Sample Collection
a. Provide weekly air quality sample collection at designated locations within the wastewater treatment plant for Sulfur Compounds (TRS) analysis and HHV, F factor (ATSM 1945/3588) analysis;
b. Provide as needed sample collection for Siloxanes (GC-MS TO 15) analysis; c. Provide as needed rush sample collection to be performed within 1-2 business days; d. Sample collection to be performed within 5 working days from the date of order unless otherwise specified;
e. All sample collection is to be performed in a safe manner, using the appropriate personal protective equipment, and in accordance with the City’s safety practices; and f. Sample collection is expected to be performed in locations with positive gas pressure.

2. Air Quality Sample Analysis
a. Provide weekly air quality sample analysis of four samples for Sulfur Compounds (TRS) (SCAQMD 307-91) and HHV, F factor (ATSM 1945/3588); b. Provide as needed sample analysis for Siloxanes (GC-MS TO 15); c. Provide as needed rush sample analysis with results submitted within 1-2 business days;
d. Provide a written report of results via email within 5 working days from analysis unless otherwise specified; and
e. Consultant shall immediately contact the City if a sample fails QA/QC standards, if there is equipment or other failure, or the sample is deemed insufficient to process in any way.

3. Sample collection and analysis shall be performed using approved South Coast Air Quality Management District (SCAQMD) methods and procedures and any other applicable standards and regulations. SCAQMD methods and procedures can be found in the following location: https://www.aqmd.gov/home/research/methods-procedures;

4. Laboratory performing analysis shall be properly certified to perform analysis specified in the Scope of Services for the duration of the Contract. Use of third-party laboratory is acceptable but shall be at no additional cost to the City or cause any delay of sample collection or laboratory results beyond the agreed upon response time. Prior approval is required, and proper certification must be provided in advance of any work.

5. Payments are based on actual services called for and performed, and no minimum contract value is guaranteed.

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NPS-2.1 (8.22)
I:\cmo\Agreements\Quantum Analytical Agreement FY22-0173.doc - AE 8 EXHIBIT "B"

PRICE AND FEE BID
The following Price and Fee Bid indicates the cost to perform services outlined in Exhibit “A”, “Scope of Services”.

The unit price for each item number includes all costs associated with the item and corresponds with the task number in the Scope of Services. Quantities stated below are estimates only and are not guaranteed as the City may order more or less than the quantity listed.

ITEM # DESCRIPTION SUB ITEM # QTY UNIT OF

MEASURE

UNIT PRICE EXTENDED
AMOUNT*
(a) (b) (a x b)
1 Sample
Collection: a.

Sulfur Compounds
(TRS) (SCAQMD
307-91)
52 weeks
per weekly
sampling event See item 1 in $600.00 $31,200.00
Scope of Services b. HHV, F factor (ATSM
1945/3588)
c. Siloxanes (GC-MS TO
15)
d. Surcharge for Rush (1-
2 days) 12 per request $850.00 $10,200.00
2 Sample
Collection
Consumables:
a.

Sulfur Compounds
(TRS) (SCAQMD
307-91)
156 each individual
sample $15.00 $2,340.00
See item 2 in
Scope of Services b. HHV, F factor (ATSM
1945/3588) 156 each individual
sample $15.00 $2,340.00
c. Siloxanes (GC-MS TO
15) 12 each individual sample $15.00 $180.00
3 Sample Analysis: a.

Sulfur Compounds
(TRS) (SCAQMD
307-91)
156 each individual
sample $220.00 $34,320.00
See item 3 in
Scope of Services b. HHV, F factor (ATSM 1945/3588) 156 each individual sample $200.00 $31,200.00 c. Siloxanes (GC-MS TO
15) 12 each individualsample $275.00 $3,300.00
d. Surcharge for Rush (1-
2 days) 12 per request $1,042.50 $12,510.00
4 Additional costs
not listed in item
1, 2, & 3. (list
items separately)

TOTAL SUM BID (1 THRU 4) $127,590.00
For any item(s) that do not have price listed in the item list you are bidding on, vendor shall offer the best available government pricing, the City will pay up to 20% above manufacturers cost.

Please indicate the not-to exceed percent (%) mark-up you offer: 5% CONTRACT TERM:

The City may exercise its option to renew this agreement as stipulated under the same price, Terms and Conditions for the period of one additional year.

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NPS-2.1 (8.22)
I:\cmo\Agreements\Quantum Analytical Agreement FY22-0173.doc - AE 9 EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Quantum Analytical Services, Inc

By: Date: ___________________
Dr. Andrew Kitto, President
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Line Totals (Unit Price * Quantity)
Item
Number
Description Unit of Measure Quantity
A-Tech ConssultingOrange, CA
Unit Price
A-Tech ConssultingOrange, CA
Line Total
Quantum Analytical,
Carson, CA
Unit Price
Quantum Analytical,
Carson, CA
Line Total
1a Sample Collection - Sulfer Compounds TRS Per Weekly Event 52 $1,215.00 $63,180.00 $600.00 $31,200.00 1b Sample Collection - HHV F Factor Per Weekly Event 52 included $0.00 included $0.00 1c Sample Collection - Siloxane Per Weekly Event 52 included $0.00 included $0.00 1d Sample Collection - Surcharge for rush Per Request 12 $500.00 $6,000.00 $850.00 $10,200.00 2a Sample Collection Consumables - Sulfer Compounds TRS Each per Location Sampled 156 $70.00 $10,920.00 $15.00 $2,340.00 2b Sample Collection Consumables - HHV F Factor Each per Location Sampled 156 $70.00 $10,920.00 $15.00 $2,340.00 2c Sample Collection Consumables -Siloxane Each per Location Sampled 12 $70.00 $840.00 $15.00 $180.00 3a Sample Analysis - Sulfer Compounds TRS Each Individual Sample 156 $220.00 $34,320.00 $220.00 $34,320.00 3b Sample Analysis - HHV F Factor Each Individual Sample 156 $440.00 $68,640.00 $200.00 $31,200.00 3c Sample Analysis -Siloxane Each Individual Sample 12 $250.00 $3,000.00 $275.00 $3,300.00 3d Sample Analysis - Surcharge for rush Per Request 12 $470.00 $5,640.00 $1,042.50 $12,510.00 4 Additional Cost Not Listed (Shipping canisters) per sampling event 52 $200.00 $10,400.00 Total $213,860.00 $127,590.00
Air Quality Sampling and Analysis RFB 20230323-1SYS
Issued on 03/23/2023
Bid Due on 04/12/2023 1:00 PM (PST)
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City Council Meeting H. 19.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the First Amendment to the Professional Services Agreement with Carollo Engineers, Inc. for the Recycled Water Reservoir Engineering Project to extend the term by six (6) months and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

I move that City Council determine approval of the First Amendment to the Professional Services Agreement with Carollo Engineers, Inc. for the Recycled Water Reservoir Engineering Project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move that City Council approve the First Amendment to the Professional Services Agreement with Carollo Engineers, Inc. for the Recycled Water Reservoir Engineering Project.

2. RECOMMENDATION:

Staff recommends City Council determine approval of the First Amendment to the Professional Services Agreement with Carollo Engineers, Inc. for the Recycled Water Reservoir Engineering Project is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act and approve the First Amendment to the Agreement.

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DISCUSSION:

On January 18, 2022, City Council approved an Agreement with Carollo Engineers, Inc. (Carollo) for an amount not to exceed $734,839 to design and prepare plans and specifications for recycled water reservoirs to be constructed in the future at the City's Wastewater Treatment Plant. The term of this Agreement was for a period of eighteen (18) months and will terminate on July 18, 2023. The project is slightly behind schedule and the Carollo Agreement must be extended by six (6) months to ensure the full scope of work is delivered successfully. If approved, the Amendment will extend the Agreement's term date to January 18, 2024.

Approval of the First Amendment to this Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act as there is no possibility this action will result in any significant impact to the environment.

ALTERNATIVES:

City Council may deny the staff recommendations and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:

Fernando Mata, Wastewater Utility Manager
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Fiscal Impact
Discussion:

There is no fiscal impact associated with this action.

Attachments
First_Amendment_Carollo_Engineers,_Inc
Executed Agreement Carollo Engineers, Inc. (Reference Only) Redlands Regular Meeting of 06-20-2023 367 of 1523
I:\cmo\Agreements\First_Amendment_Carollo_Engineers,_Inc FY22-0181.docx - AE

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This first amendment (“First Amendment”) to the agreement for the provision of professional engineering services (“Agreement”), dated January 18, 2022, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Carollo Engineers, Inc.

A Delaware Corporation (“Consultant”), is made and entered into this 20th day of June, 2023.

RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically Article 4.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT
Section 1. Section 4.2 of the Agreement, titled “Article 4 - Performance of Services,” is hereby amended to read as follows:
“4.2 The term of this Agreement shall be for a period of twenty-four (24) months from the Effective Date of this Agreement, unless terminated earlier as provided herein.” Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of June 20, 2023.

CITY OF REDLANDS Carollo Engineers, Inc.
________________________________ By: ________________________________ Eddie Tejeda, Mayor Graham J.G. Juby, Senior Project Manager ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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City Council Meeting H. 20.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Reject all bids received for the Mission Zanja Channel Improvements Project, Project No. 405003, and direct staff to solicit new bids for the Project (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motion is provided:

I move that City Council reject all bids received for the Mission Zanja Channel Improvements Project, Project No. 405003, and direct staff to solicit new bids for the Project.

RECOMMENDATION:

Staff recommends City Council reject all bids received for the Mission Zanja Channel Improvements Project, Project No. 405003, and direct staff to solicit new bids for the Project.

DISCUSSION:

In March 2021, City Council approved a Professional Service Agreement with Carollo Engineers, Inc. (Carollo) to assess portions of the Mission Zanja Channel (MZC) between Texas Street and Eureka Street. Carollo determined that the MZC is structurally sound and recommended only minor maintenance to extend the service life of the channel. One such recommendation is to repair interior surface cracks and voids prior to completely coating the interior of the channel with an epoxy or resin sealant.

Staff prepared plans and specifications for this maintenance project, which includes cleaning and preparing the interior channel surface, removing material and debris as necessary to complete the work, spot repairing concrete, and Redlands Regular Meeting of 06-20-2023 379 of 1523
and debris as necessary to complete the work, spot repairing concrete, and applying the sealant to the channel walls and ceiling. A bid notice was issued for the Project and the City Clerk's office received and opened the following bids on May 22, 2023:

BID OPENING REPORT SUMMARY

BIDDER BID AMOUNT
Harbor Coating and Vest (Orange, CA) $347,257.90
Sol Construction Inc. (Riverside, CA) $1,263,901.00
The Harbor Coating and Vest bid includes significant errors and was not certified. The bidder's checklist and the correct bid bond form are missing from their bid package submittal. The bid received from Sol Construction Inc. exceeds the available budget and the engineer's estimate for the Project.

Therefore, staff recommends that City Council reject both bids received for the Project and direct staff to solicit new bids.

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Goutam K. Dobey, City Engineer
PREPARED BY:

Gerard Nepomuceno, Civil Engineer
Redlands Regular Meeting of 06-20-2023 380 of 1523
Fiscal Impact
Discussion:

There is no fiscal impact associated with this action.

Attachments
Bid Opening Report
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City Council Meeting H. 21.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a request for in-kind support in the amount of $37,686 related to the Redlands Fourth of July Celebration event on July 4, 2023 at Sylvan Park and Moore Middle School, authorize street closures as necessary for the event; authorize the sale and consumption of alcoholic beverages at each location; and determine that the event is categorically exempt from environmental review pursuant to Section 15301 of the CEQA guidelines (Facilities and Community Services Assistant Director Crocker)
MOTION(S):

If the City Council determines that the request and staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council determine that approval of the Redlands 4th of July event is categorically exempt from environmental review pursuant to Section 15301 of the state’s guidelines implementing the California Environmental Quality Act;

1. I move to authorize the temporary closure of portions of E. Colton Ave., Chapel St., Stillman Ave., E. High Ave., Division St., Park Ave., and University St. for the event at Sylvan Park;

2. I move to authorize the temporary closure of portions of Highland Avenue, Dearborn Street, 5th Avenue and Marion Rd, for the event at Moore Middle School;

3. I move to authorize the expenditure of city resources and in-kind support in the amount of $37,686 related to this event; and

4. I move to authorize the sale and consumption of alcoholic beverages at the event held at Sylvan Park and along 5th Avenue during the event held at Moore Middle School.

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RECOMMENDATION:

Staff recommends that City Council determine that the event is categorically exempt from environmental review pursuant to Section 15301 of the State’s guidelines implementing the California Environmental Quality Act (CEQA) and further recommends that the City Council direct staff accordingly concerning expenditure for personnel and equipment resources and a waiver of fees in the amount of $37,686 for the 2023 4th of July Celebration. Staff also recommends that the City Council authorize the request to temporarily close streets as indicated in the motions and authorize the sale and consumption of alcoholic beverages during the event, held at Sylvan Park and Moore Middle School.

DISCUSSION:

In anticipation of planning the 2023 Fourth of July Celebration, the Redlands 4th of July Committee, Inc. (Committee) has submitted a request for in-kind services in the amount of $37,686. The Facilities and Community Services Department administers applications and the issuance of permits for special events to be held in public areas of the City. Upon issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to provide support for programs that provide a community benefit, the City Council will, from time to time, consider the authorization of the in kind support of City resources related to a specific special event without reimbursement from Redlands-based non-profit agencies and organizations.

As the Council may recall, on January 17, 2023, the City Council approved a contribution of $30,000 for the 2023 Fourth of July Celebration to be paid to the Committee with the determination that the financial support served as a public benefit. This $30,000 was a contribution needed to reserve the fireworks display. The cost represented only a portion of the total cost for fireworks, as the Committee reported that the overall show costs in excess of $100,000. As previously indicated in that report, the Committee has submitted a separate request for in-kind services for personnel, equipment resources and waiver of fees to support the event.

The Committee has held the Redlands 4th of July Celebration Event for the past 52 years. Although historically the firework show display has been held at the University of Redlands, it was relocated to Moore Middle School in 2020. The in-kind service request application includes services and staff resources for both of the locations, Sylvan Park and Moore Middle School. The request includes the reservation of Sylvan Park for Thursday, July 4, 2023 from 8:00 a.m. to 4:00 p.m., the temporary closure of surrounding streets including portions of E.

Colton Ave., Chapel St., Stillman Ave., E. High Ave., Division St., Park Ave., and Redlands Regular Meeting of 06-20-2023 384 of 1523
University St. as well as the temporary closure of streets for the fireworks display show to be held at Moore Middle School, for Highland Avenue, Dearborn Street, 5th Avenue and Marion Rd.

In partnership with the Committee, the Redlands Sunrise Rotary is requesting permission to serve alcohol at the event for both locations. The Sylvan Park beer garden will be held between 10:00 a.m. to 4:00 p.m. and the beer garden located at the Moore Middle School within 5th Avenue right of way will be held between 4:00 p.m. to 11:00 p.m. The Redlands Sunrise Rotary will be responsible for operating and obtaining the Daily License to Serve Alcohol from the Office of Alcohol Beverage Control. City Council approval is necessary to authorize the consumption of alcohol for both locations. Staff's approval authority is limited to only enclosed public areas in public parks as defined by Resolution No. 7559 and therefore the approval of this request is outside of staff's purview.

The Redlands 4th of July Committee is requesting in kind support in the amount of $37,686. These costs are outlined in the Fiscal Impact section of this report.

The Redlands 4th of July Committee is a registered non-profit organization operating out of Redlands and has held their 4th of July celebration in the City of Redlands annually since 1968. The City Council waived fees in the amount of $29,966 for their 2022 event. According to the submitted application, all funds generated pay for the expenses associated with putting on the 4th of July fireworks, park and parade activities within the City of Redlands. The event also provides an economic benefit by drawing visitors into the City who spend money on various food and services.

Furthermore, the event is categorically exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Sections 15301(c) and 15323. This section includes the permitting of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The request is consistent with this exemption as it includes the permitting of a temporary event within an existing public park.

ALTERNATIVES:

The City Council has the option of denying the request or providing staff with alternative direction.

STRATEGIC PLAN:

Supports Strategic Plan Priority A: Quality of Life - Strategic Objective 1:

Beautification, Arts and Culture
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SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Assistant Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Rachel Tolber, Police Chief
PREPARED BY:

Michelle Groenke, Adminstrative Assistant
Fiscal Impact
Fiscal Year: 2023-24
Revenue Generating: No
Appropriation Required Y/N: No
Amount: 37,686
Budgeted Y/N: Y
Discussion:

In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event; totaling $37,686.00. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2023 Amount Type 2022
Amount
Police Personnel1 $25,750.00 Hard
Cost
$20,000.00
FCS Personnel1 $7,560.00 Hard
Cost
$6,040.00
Fire Personnel1 $2,497.00 Hard
Cost
$2,497.00
Personnel & Equipment Subtotal $35,807.00 $28,537.00
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Fees Established by City Council
Resolution
Sylvan Park Reservation Permit $211.00 Soft
Cost
$211.00
Fireworks Show Permit Application $1,218.00 Soft
Cost
$1,218.00
FCS equipment $450.00 Soft
Cost
N/A
Fees Subtotal $1,879.00 $1,429.00
Total Departmental Charges and
Fees
$35,807.00 (hard)
$1,879.00 (soft)
$37,686.00(Total)
$29,966.00
Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and in-kind support approved for events scheduled during Fiscal Year 2023-22 to date:

TABLE 2: FY 2023-24 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
In-kind support
Amount
Net
Amount
$3,920.00 $4,018.00 $0 $7,938.00 $7,938.00
Attachments
In-Kind Request
Verification of Non-Profit
Authorization to Serve Alcohol - Moore Middle School
Authorization to Serve Alcohol - Sylvan Park
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Redlands 4th of July
Committee Inc.

EIN: 33-0437034 | Redlands, California, United States
Other Names
REDLANDS 4TH OF JULY COMMITTEE INC A NONPROFIT CORPORATION REDLANDS 4TH OF JULY COMMITTEE INC
Publication 78 Data
Organizations eligible to receive tax-deductible charitable contributions. Users may rely on this list in determining deductibility of their contributions.

On Publication 78 Data List: Yes
Deductibility Code: PC
Auto-Revocation List
Organizations whose federal tax exempt status was automatically revoked for not filing a Form 990-series return or notice for three consecutive years.

Important note: Just because an organization appears on this list, it does not mean the organization is currently revoked, as they may have been reinstated.

Exemption Type: 501(c)(4)
Exemption Reinstatement Date:

Revocation Date: 03-15-2021
Revocation Posting Date: 06-14-2021
Determination Letter
A favorable determination letter is issued by the IRS if an organization meets the requirements for tax-exempt status under the Code section the organization Redlands Regular Meeting of 06-20-2023 390 of 1523

CITY OF REDLANDS

APPLICATION REQUESTING AUTHORIZATION TO SERVE ALCOHOL
TYPE/NAME OF EVENT: ___________________________________________________________________________ DATE OF EVENT: ______________________________ HOURS: ____________________________ LOCATION: ___________________________________________________________________________ APPLICANT’S INFORMATION:

INDIVIDUAL/ORGANIZATION NAME:__________________________________________________________________ CONTACT PERSON: ________________________________________ PHONE: ______________________________ EMAIL: ______________________________________ ADDRESS:________________________________________ EVENT INFORMATION:

ARE FEES BEING CHARGED FOR EVENT? YES NO PRICE: __________________ ARE FEES BEING CHARGED FOR ALCOHOL? YES NO PRICE:_______________ TYPE OF ALCOHOL BEING SERVED: BEER WINE DISTILLED SPIRITS

RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE
I, the undersigned, representing _______________________________________ and in consideration of being permitted to conduct the Event, agree that the members/participants of ___________________________________________ shall defend, indemnify and hold harmless the City of Redlands, its elected officials, officers, boards, commissions, agents and employees from and against any and all claims, demands, actions, suits, damages, liabilities and judgments of every kind and nature and regardless of the merit of the same, arising out of the use of City of Redlands’ facilities.

The members/participants of __________________________________________ hereby release, discharge and agree not to sue the City of Redlands for any injury, death or damages to or loss of property arising out of or in connection with this event from whatever cause.

I HAVE CAREFULLY READ THIS RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO USE AND FULLY UNDERSTAND ITS CONTENTS. I

REPRESENT I HAVE THE FULL AUTHORITY TO EXECUTE THIS FULL RELEASE OF LIABILITY ON BEHALF OF THE MEMBERS/PARTICIPANTS OF _______________________________________________________________AND THAT I HAVE SIGNED THIS AGREEMENT ON:

Date: ______________ Signature: _______________________________________________

AUTHORIZATION
Pursuant to the use of alcohol within the City property noted above, the City of Redlands grants you permission to do so with the following conditions set forth by the City Council:

ALCOHOL RELATED TO PARKS:

Redlands Municipal; Code, Section 12.44.270 does allow, pursuant to a written permit from the Quality of Life Director, a person or persons to drink or consume alcoholic beverages in public parks, only in enclosed public areas as defined by resolution of the City Council. Any other locations within the City’s property requires the City Council approval and designation of the place for the sale and consumption thereof.

Tape or fencing of some kind shall be used for setting off the area for which the alcoholic beverages are served and consumed. Alcohol sales and distribution shall cease one hour prior to end of the event unless otherwise directed by RPD or ABC office.

ALCOHOL RELATED TO AIRPORT:

12.56.090: USE OF INTOXICATING LIQUOR OR DRUGS: No person shall operate or assist in the operation of any aircraft while under the influence of, or using, any intoxicating liquor or habit forming or hallucinatory or narcotic drug. No alcoholic beverage may be consumed or sold on the airport unless the city council shall have approved and designated the place for the sale and consumption thereof.

APPROVED: __________________________ DATE: _______ DENIED: _______________________ DATE: ______ CITY COUNCIL DATE (if applicable):_______________
Redlands Regular Meeting of 06-20-2023 391 of 1523

CITY OF REDLANDS

APPLICATION REQUESTING AUTHORIZATION TO SERVE ALCOHOL
TYPE/NAME OF EVENT: ___________________________________________________________________________ DATE OF EVENT: ______________________________ HOURS: ____________________________ LOCATION: ___________________________________________________________________________ APPLICANT’S INFORMATION:

INDIVIDUAL/ORGANIZATION NAME:__________________________________________________________________ CONTACT PERSON: ________________________________________ PHONE: ______________________________ EMAIL: ______________________________________ ADDRESS:________________________________________ EVENT INFORMATION:

ARE FEES BEING CHARGED FOR EVENT? YES NO PRICE: __________________ ARE FEES BEING CHARGED FOR ALCOHOL? YES NO PRICE:_______________ TYPE OF ALCOHOL BEING SERVED: BEER WINE DISTILLED SPIRITS

RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE
I, the undersigned, representing _______________________________________ and in consideration of being permitted to conduct the Event, agree that the members/participants of ___________________________________________ shall defend, indemnify and hold harmless the City of Redlands, its elected officials, officers, boards, commissions, agents and employees from and against any and all claims, demands, actions, suits, damages, liabilities and judgments of every kind and nature and regardless of the merit of the same, arising out of the use of City of Redlands’ facilities.

The members/participants of __________________________________________ hereby release, discharge and agree not to sue the City of Redlands for any injury, death or damages to or loss of property arising out of or in connection with this event from whatever cause.

I HAVE CAREFULLY READ THIS RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO USE AND FULLY UNDERSTAND ITS CONTENTS. I

REPRESENT I HAVE THE FULL AUTHORITY TO EXECUTE THIS FULL RELEASE OF LIABILITY ON BEHALF OF THE MEMBERS/PARTICIPANTS OF _______________________________________________________________AND THAT I HAVE SIGNED THIS AGREEMENT ON:

Date: ______________ Signature: _______________________________________________

AUTHORIZATION
Pursuant to the use of alcohol within the City property noted above, the City of Redlands grants you permission to do so with the following conditions set forth by the City Council:

ALCOHOL RELATED TO PARKS:

Redlands Municipal; Code, Section 12.44.270 does allow, pursuant to a written permit from the Quality of Life Director, a person or persons to drink or consume alcoholic beverages in public parks, only in enclosed public areas as defined by resolution of the City Council. Any other locations within the City’s property requires the City Council approval and designation of the place for the sale and consumption thereof.

Tape or fencing of some kind shall be used for setting off the area for which the alcoholic beverages are served and consumed. Alcohol sales and distribution shall cease one hour prior to end of the event unless otherwise directed by RPD or ABC office.

ALCOHOL RELATED TO AIRPORT:

12.56.090: USE OF INTOXICATING LIQUOR OR DRUGS: No person shall operate or assist in the operation of any aircraft while under the influence of, or using, any intoxicating liquor or habit forming or hallucinatory or narcotic drug. No alcoholic beverage may be consumed or sold on the airport unless the city council shall have approved and designated the place for the sale and consumption thereof.

APPROVED: __________________________ DATE: _______ DENIED: _______________________ DATE: ______ CITY COUNCIL DATE (if applicable):_______________
Redlands Regular Meeting of 06-20-2023 392 of 1523
City Council Meeting H. 22.

DATE: 06/20/2023
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the agreement with Pet Land Inc. DBA Highland Village Pet Hospital to provide veterinary services and medical supplies to the Redlands Animal Services Division for a five-year term for an amount not to exceed $1,243,267 and approve an additional appropriation in the amount of $125,224 (Facilities and Community Services Assistant Director Crocker)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move to approve the agreement with Pet Land Inc. DBA Highland Village Pet Hospital to provide veterinary services and medical supplies to the Redlands Animal Services Division for an amount not to exceed $1,243,267 and appropriate an additional $125,224 for fiscal year 2023-24.

1. RECOMMENDATION:

Staff recommends that City Council approve the agreement with Pet Land Inc.

DBA Highland Village Pet Hospital to provide veterinary services and medical supplies to the Redlands Animal Services Division for a five-year term for an amount not to exceed $1,243,267 and approve an additional appropriation in the amount of $125,224 from the undesignated general fund to cover the costs of veterinary services for fiscal year 2023-24.

Redlands Regular Meeting of 06-20-2023 393 of 1523
DISCUSSION:

The Facilities and Community Services Department's Animal Services Division operates a shelter facility to temporarily house lost, stray or unwanted animals.

As part of the care for these animals, the city currently contracts out veterinary services. These services are necessary for the daily care, well-being and overall health of the animals. The current contract will expire June 2023 and to ensure that these health care services continue, staff issued a Request for Proposal on April 17, 2023. The city received a single proposal for veterinary services from Pet Land Inc. DBA Highland Village Pet Hospital (HVPH). Staff solicited proposals in person, via phone and email from veterinarians located in Redlands; however, no additional proposals were received.

HVPH has been the contracted provider of veterinary services for the Animal Services Division for the past 5 years. The proposal submitted by HVPH addressed changes to scope in the RFP compared to the previous agreement and demonstrated the ability to provide the required services. Based on prior performance and the proposal submitted, staff recommends City Council approve an agreement with Pet Land Inc. DBA Highland Village Pet Hospital to perform veterinarian services to the Redlands Animal Services Division for FY 2023-24 through FY 2025-26 with an option for up to two, one-year extensions with the same terms and conditions.

The agreement to perform veterinary services includes an annual not to exceed amount of $225,000 for the first fiscal year with annual increases of five percent (5%) for subsequent years of the agreement. The total not to exceed for all five years of the contract is $1,243,267.

ALTERNATIVES:

The City Council may decide not to approve the contract; however, this would impact the city's ability to provide necessary veterinary care and services to sheltered animals.

STRATEGIC PLAN:

Not applicable.

Redlands Regular Meeting of 06-20-2023 394 of 1523
SUBMITTED BY:

Tabitha Crocker, Facilities and Community Services Assistant Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Don Craw, Senior Manager
Fiscal Impact
Fiscal Year: 2023/24
Appropriation Required Y/N: Y
Amount: 225000
Budgeted Y/N: Y
Account No.: 101311-6103
Discussion:

The prior agreement was established in 2018 with no cost increases during the term of the agreement. Staff is requesting an additional appropriation of $125,224 for FY 23/24 to meet the estimated service needs of the Animal Services Division based on the rates included in the proposal in response to RFP issued in April of 2023.

The cost for service and the volume of services required have both increased in recent years and were not adequately accounted for in FY23/24 budget.

Additionally, staff revised and made adjustments to the scope of service compared to the prior contract to ensure all service needs are met with this new agreement, resulting in an increase in cost of the services. Future year allocations will be included in the budget to meet service needs.

Attachments
Agreement with Pet Land
Additional Appropriation
Redlands Regular Meeting of 06-20-2023 395 of 1523
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I:\cmo\Agreements\Agreement with Pet Land FY22-0182.doc - AE

AGREEMENT TO PERFORM VETERINARIAN SERVICES
This agreement for the provision veterinary services and medical supplies (“Agreement”) is made and entered in this 20th day of June, 2023, with an effective date of July 1, 2023 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Pet Land Inc., a California corporation DBA Highland Village Pet Hospital, (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to provide veterinary services and medical supplies for City’s Animal Services (the “Services”).

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONTRACTOR

2.1 The specific Services that Contractor shall perform are to provide veterinary services, medical supplies, and spay/neutering, on an as needed and requested basis by City and as more particularly described in Exhibit “A,” which is attached hereto and incorporated herein by reference.

2.2 Contractor shall comply with applicable federal, state, and local laws and regulations in the performance of this Agreement.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates Facilities and Community Services Sr. Manager, Don Craw, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The term of this Agreement shall be for three (3) years, commencing upon the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) one-year additional terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.

The Initial Term and the Extended Terms are hereby collectively, referred to herein as the “Term” of this Agreement.

Redlands Regular Meeting of 06-20-2023 396 of 1523
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I:\cmo\Agreements\Agreement with Pet Land FY22-0182.doc - AE ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 The annual compensation for Contractor’s performance of the Services shall not exceed the amount of Two Hundred Twenty-Five Thousand ($225,000) for the initial twelve month period after the Effective Date of this Agreement. Not to exceed annual compensation shall increase by Five percent (5%) for each subsequent year of service.

Total compensation shall not exceed the amount of One Million Two Hundred FortyThree Thousand Two Hundred Sixty-Seven Dollars ($1,243,267) for the Term of this Agreement. City shall pay Contractor on a time and materials basis up to the not to exceed amount, based upon the rates shown in Exhibit “A.”

5.2 Contractor shall submit monthly invoices by the 10th day of the following month to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed and the dates the Services were performed. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile, if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

City Contractor
City of Redlands Pet Land Inc.

Animal Services Division DBA Highland Village Pet Hospital 35 Cajon Street, Suite 222 7257 Boulder Ave
P.O. Box 3005 (mailing) Highland, CA 926346
Redlands, CA 92373
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor. Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets Redlands Regular Meeting of 06-20-2023 397 of 1523
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I:\cmo\Agreements\Agreement with Pet Land FY22-0182.doc - AE statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “B,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Contractor shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

E. Contractor is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Contractor shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Contractor shall defend, indemnify and hold harmless City, and its elected officials, employees and agents, from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by and negligent act, omission or failure to act by Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and Redlands Regular Meeting of 06-20-2023 398 of 1523
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I:\cmo\Agreements\Agreement with Pet Land FY22-0182.doc - AE represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make or participate in:

(i) the making or any City governmental decisions regarding approval of a rate, rule or regulation, or the adoption or enforcement of laws; (ii) the issuance, denial, suspension or revocation of City permits, licenses, applications, certifications, approvals, orders or similar authorization or entitlements;
(iii) authorizing City to enter into, modify or renew a contract; (iv) granting City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) granting City approval to a plan, design, report, study or similar item; (vi) adopting, or granting City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes under this Agreement an independent Contractor and shall perform the Services as an independent Contractor. Neither City nor of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply necessary tools and instrumentalities required to Redlands Regular Meeting of 06-20-2023 399 of 1523
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I:\cmo\Agreements\Agreement with Pet Land FY22-0182.doc - AE perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant o this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, an amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California.

Redlands Regular Meeting of 06-20-2023 400 of 1523
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I:\cmo\Agreements\Agreement with Pet Land FY22-0182.doc - AE IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS PET LAND INC.

HIGHLAND VILLAGE PET HOSPITAL

By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Dr. Han T. Yuhan, D.V.M.

ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-20-2023 401 of 1523
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I:\cmo\Agreements\Agreement with Pet Land FY22-0182.doc - AE EXHIBIT “A”

SCOPE OF SERVICES

1. Provide board certified veterinarians, licensed to practice veterinary medicine in the state of California. Veterinarians shall be available to the Redlands Animal Shelter from 8:00 am to 5:00 pm, Monday- Friday and 8:00 am to 12:00 pm on Saturdays.

2. Provide veterinary technicians to support animal examinations, medical treatments. surgical preparation, and post-surgery care.

3. Provide full-service health examinations, medical treatments, and surgical procedures for animals identified by Animal Services staff.

4. Provide spay/neuter surgical services for canines and felines (includes appropriate anesthesia and pain medications).

5. Provide all necessary and required medications, equipment, supplies and materials to accomplish full-service delivery of health assessment examinations, medical treatments, and surgical services. Provide sedation and euthanasia supplies for use by trained Animal Services staff.

6. Provide injury and illness examinations, medical treatments, and/or surgical services to restore animals to good health and body conditions so animals can be made available for adoption as soon as practical. Services shall include urine analysis, fecal analysis, blood analysis, X-rays, and/or other diagnostic tests necessary to assess the health and condition of animals, as requested and pre-approved by the Redlands Animal Services Supervisor or designee.

7. Provide full wellness check evaluation of any animal prior to adoption, including rabies vaccination, as requested by Animal Services staff.

8. Submit monthly invoices for veterinary services. All requests for payment shall be accompanied by medical records and other relevant supporting data.

9. Participate with Animal Services staff to develop policies, procedures, and practices to reduce the spread of infectious disease in the animal population.

10. Provide guidance to Animal Services staff on follow up treatment and Euthanasia.

11. Professional assistance for cruelty/neglect investigations. The service provider may be asked to provide professional evaluation and advice to Animal Services staff concerning the medical and health conditions of animals suspected to be the object of cruelty or neglect and perform autopsy examinations when required.

Redlands Regular Meeting of 06-20-2023 402 of 1523
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I:\cmo\Agreements\Agreement with Pet Land FY22-0182.doc - AE

12. Provide professional testimony in court for criminal or civil litigation and administrative hearings, when necessary and at the request of Animal Services staff.

13. Provide training to Animal Control staff in the areas of euthanasia, animal first aid, evaluations, vaccinations, microchips, and infectious disease control when necessary and at the request of Animal Services.

14. Provide after-hours phone consulting services twenty-four hours per day and seven days per week for medical emergencies or disasters.

15. Provide part-time Veterinary Technician and/or Park Time Kennel Attendant to support the Redlands Animal Services Department.
o Veterinary Technician - Estimated 4 hours daily Tuesday – Saturday  Typical duties to include:
• Evaluations, Follow Ups, Medications, Vaccines,
Wound Care, Disease Control/Monitoring, Vet
Coordination, Other services as required/qualified for.

o Kennel Attendant - Estimated 4 hours daily Tuesday – Saturday  Typical duties to include:
• Cleaning and Sanitation of kennels and other shelter
facilities, animal feeding, animal socialization and
enrichment, other activities as required/qualified for.

16. Provide staff (Veterinary Technician) for annual low-cost rabies vaccination clinic event for the purpose of dog licensing for the City of Redlands. o Annual event date will be determined and coordinated between Animal Services staff and Veterinarian.

Redlands Regular Meeting of 06-20-2023 403 of 1523
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I:\cmo\Agreements\Agreement with Pet Land FY22-0182.doc - AE

FEE SCHEDULE
Service
Cost Year
One
Cost Year
Two
Cost Year
Three
Cost Year
Four
Cost Year
Five
Monthly Doctor Fixed Cost $85 $89 $94 $98 $103
Wellness Exam $25 $27 $29 $30 $32
Injury / Illness Exam $25 $27 $29 $30 $32
After Hours Emergency Service Call $130 $137 $143 $150 $158 X-Rays (Per View) $50 $53 $56 $59 $62
Lab Test (Per Panel) $50 $53 $56 $59 $62
Additional Procedures and Treatment
(Discount From Current Hospital Rate) 20% 20% 20% 20% 20% Vaccinations
Distemper, Parvovirus $20 $21 $22 $23 $24
DHPP $10 $11 $12 $13 $14
Rabies $10 $11 $12 $13 $14
Vet Technician (Hourly Rate) $27 $28 $30 $31 $33
Kennel Attendant (Hourly Rate) $18 $19 $20 $21 $22
Medical Supplies and Medications
(Markup from Cost)
5% 5% 5% 5% 5%
SPAY and NEUTER SERVICES
Spay Feline $59 $62 $65 $68 $72
Tattoo Marking $5.0 $5.5 $6.0 $6.5 $7.0
In Heat Charge $55 $58 $61 $64 $67
Pregnancy (Stage 1) $100 $105 $110 $116 $122
Pregnancy (Stage 2) $200 $210 $221 $232 $243
Pregnancy (Stage 3) $300 $315 $331 $347 $365
Pregnancy (Stage 4) $400 $420 $441 $463 $486
Neuter Feline $44 $47 $50 $53 $55
Retained Testicle
(Inguinal Approach) $50 $53 $55 $58 $61
Retained Testicle
(Midline l Approach) $200 $210 $221 $232 $243
Spay Canine
0-30 lbs. $69 $73 $77 $81 $85
In Heat Charge $55 $58 $61 $64 $67
31-50 lbs. $89 $94 $99 $104 $109
In Heat Charge $65 $68 $72 $75 $79
Redlands Regular Meeting of 06-20-2023 404 of 1523
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I:\cmo\Agreements\Agreement with Pet Land FY22-0182.doc - AE 51-75 lbs. $104 $110 $116 $122 $128
In Heat Charge $75 $79 $83 $87 $91
76-100 lbs. $124 $131 $138 $145 $152
In Heat Charge $85 $89 $94 $98 $103
100 lbs. and above $144 $152 $160 $168 $176
In Heat Charge $95 $100 $105 $110 $115
Additional Spay Charge (All Weights)
Pregnancy (Stage 1) $150 $158 $165 $174 $182
Pregnancy (Stage 2) $250 $263 $276 $289 $304
Pregnancy (Stage 3) $350 $368 $386 $405 $425
Pregnancy (Stage 4) $450 $473 $496 $521 $547
Tattoo Marking $5.0 $5.5 $6.0 $6.5 $7.0
Neuter Canine
0-30 lbs. $59 $62 $65 $68 $72
31-50 lbs. $79 $83 $88 $92 $97
51-75 lbs. $94 $99 $104 $109 $115
76-100 lbs. $114 $120 $126 $132 $139
100 lbs. and above $134 $140 $147 $154 $162
Retained Testicle (All Weights)
(Inguinal Approach) $100 $105 $110 $116 $122
Retained Testicle (All Weights)
(Midline l Approach) $250 $263 $276 $289 $304
Redlands Regular Meeting of 06-20-2023 405 of 1523
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I:\cmo\Agreements\Agreement with Pet Land FY22-0182.doc - AE EXHIBIT "B"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

PET LAND INC. Date: ___________________

DBA HIGHLAND VILLAGE PET HOSPITAL
By:

Dr. Han T. Yuhan, D.V.M.

Redlands Regular Meeting of 06-20-2023 406 of 1523
DATE OF REQUEST:

An additional appropriation is hereby requested as follows:

Department:

JUSTIFICATION:

Requested By:

Recommended By Finance Director: Recommended:

Yes No Signed
Comments: Approved by City Council:

Date:

Signed:

City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$ -
$ -
TRANSACTION NO:

ACCOUNTING PERIOD:

Account Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) Account Description Orgkey Object Code Amount Department Head
City Manager

CITY OF REDLANDS

REQUEST FOR ADDITIONAL APPROPRIATION

FINANCE USE ONLY