12. DHS Seal, Logo, and Flags.
a. All non-Federal entities must place in their contracts a provision that a contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval. See DHS Standard Terms and Conditions, v 3.0, ¶ XXV (2013). b. The following provides a contract clause regarding DHS Seal, Logo, and Flags: “The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre- approval.”
13. Compliance with Federal Law, Regulations, and Executive Orders. a. All non-Federal entities must place into their contracts an acknowledgement that FEMA financial assistance will be used to fund the contract along with the requirement that the contractor will comply with all applicable federal law, regulations, executive orders, and FEMA policies, procedures, and directives. b. The following provides a contract clause regarding Compliance with Federal Law, Regulations, and Executive Orders: “This is an acknowledgement that FEMA financial assistance will be used to fund the contract only. The contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives.”
14. No Obligation by FederalGovernment.
a. The non-Federal entity must include a provision in its contract that states that the Federal Government is not a party to the contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from thecontract.
b. The following provides a contract clause regarding no obligation by the Federal Government: “The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract.”
15. Program Fraud and False or Fraudulent Statements or Related Acts. a. The non-Federal entity must include a provision in its contract that the contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to its actions pertaining to the contract.
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TAB 6 APPENDIX C
FURNITURE INSTALLATION AND RELATED SERVICES SOLICITATION NUMBER 19-18 Appendix C, DOC # 6
QUESTIONNAIRE
Please provide responses to the following questions that address your company’s operations, organization, structure and processes for providing products and services.
1. Diversity Programs
x Do you currently have a diversity program or any diversity partners that you do business with? XYes No
(If the answer is yes, attach a statement detailing the structure of your program, along with a list of your diversity alliances and a copy of their certifications.) Please refer to Attachment 1 herein.
2. Diverse Vendor Certification Participation
Region 4 ESC encourages the use of under-utilized businesses (HUB), minority and women business enterprises (MWBE), and small and/or disadvantages business enterprises (SBE) both as prime and subcontractors. Offerors shall indicate below whether or not they and/or any of their subcontractors (and if so which) hold certification in any of the classified areas and include proof of such certification with their response. a. Minority Women Business Enterprise
Respondent certifies that this firm is an MWBE Yes X*
No List
certifying agency: *Office Depot-Not Applicable.
b. Small Business Enterprise (SBE) or Disadvantaged Business Enterprise (DBE) Respondent certifies that this firm is a SBE or DBE Yes X* No List certifying agency: *Office Depot -Not Applicable.
c. Historically Underutilized Businesses (HUB)
Respondent certifies that this firm is a HUB Yes X* No
List certifying agency: *Office Depot-Not Applicable.
d. Historically Underutilized Business Zone Enterprise (HUBZone) Respondent certifies that this firm is a HUBZone Yes X* No List certifying agency: *Office Depot-Not Applicable.
e. Other
Respondent certifies that this firm is a recognized diversity Yes X* No certificate holder
List certifying agency: *Office Depot-Not Applicable.
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TAB 6 APPENDIX C
FURNITURE INSTALLATION AND RELATED SERVICES SOLICITATION NUMBER 19-18
3. Has Offeror made and is Offeror committed to continuing to take all affirmative steps set forth in 2 CFR 200.321 as it relates to the scope of work outlined in X Yes No this solicitation?
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TAB 6 APPENDIX C, DOC # 6, ATTACHMENT 1
FURNITURE INSTALLATION AND RELATED SERVICES SOLICITATION NUMBER 19-18 Diversity Programs
Office Depot is committed to supporting our diverse
suppliers and is prepared to offer an exceptional choice of innovative products and services to our customers through our supplier diversity program. Our robust program
provides opportunities for small and diverse-owned
businesses to grow and succeed and help our customers in their supplier diversity purchasing initiatives.
Program Overview
Customer Focus, Commitment and Caring are core components of the Office Depot and CompuCom corporate culture and diversity strategy. We are committed to developing, establishing and accomplishing our diversity goals and helping our customers do the same. 2XUSURJUDPKHOSVRXUFXVWRPHUVE\SURYLGLQJGLYHUVHVROXWLRQVWKDWHQDEOHWKHPWRPDNHDGLIIHUHQFH with their diversity initiatives.
:KHQ ZH SDUWQHU ZLWK GLYHUVH VXSSOLHUV ZH SURPRWH JRRd citizenship and gain competitive differentiation in how we are serving our customers’ needs. 6XSSOLHU'LYHUVLW\FUHDWHVDQHWZRUNRIEXVLQHVVSDUWQHUVWKDWGULYHQHZPDUNHWSHQHWUDWLRQJURZWKLQ revenue, innovations, and cost savings
Partnering Opportunities
2IILFH 'HSRW DQG &RPSX&RP DUH SURXG WR RIIHU RQH RI WKH PRVW FRPSUHKHQVLYH 6XSSOLHU 'LYHUVLW\ SURJUDPV RI LWV NLQG LQ RUGHU WR JLYH'LYHUVH 6XSSOLHUVPRUH RSSRUWXQLWLHV WR JURZ DQG SURVSHU:H DFWLYHO\ VHHN RXW SURPLVLQJ'LYHUVH 6XSSOLHUV ZKLFK LQFlude: Certified-, Minority-, Women-, Disabled-, Veteran-RZQHGDQG6PDOO>6%$
D
6'%DQG+8%=RQH@HQWHUSULVHVWRHQVXUHHTXDORSSRUWXQLW\LQRXU supplier selection process.
Our program is made up of three dimensions: Tier I, Procurement, and Tier II. We collaborate with our FXVWRPHUVDQGKHOSWKHPPHHWWKHLUVXSSOLHUGLYHUVLW\JRDOVWKURXJKRXULPSUHVVLYHQHWZRUNRIGLYHUVH supplier partners and vendors:
7LHU,
UHVHOOHU
- Customers buys directly from a diverse supplier partner, allowing maximum diversity credit. Office Depot becomes the wholesale partner. 2IILFH'HSRWZRUNVZLWKDQXPEHURI7LHUI resellers, DQGZHDUHKDSS\WRSURYLGHFHUWLILFDWLRQVXSRQUHTXHVW Procurement - Our 3URFXUHPHQW7HDPFRPPLWVWRLQFOXGH'LYHUVH6XSSOLHUVLQRXUVRXUFLQJRSSRUWXQLWLHV *HQHUDO JRRGV VHUYLFHV IRU 2IILFH 'HSRW DQG &RPSX&RP LQFOXGH +5 %HQHILWV ,QVXUDQFH /HJDO
&RQVWUXFWLRQV (FRPPHUFH 0DUNHWLQJ (FRPPHUFH 7HFKQRORJ\ )DFLOLWLHV ,7 &RQVXOWLQJ /DERU ,7 Redlands Regular Meeting of 09-03-24
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TAB 6 APPENDIX C, DOC # 6, ATTACHMENT 1
FURNITURE INSTALLATION AND RELATED SERVICES SOLICITATION NUMBER 19-18 +DUGZDUH 6RIWZDUH 0DUNHWLQJ $GYHUWLVLQJ 3URIHVVLRQDO 6HUYLFHV 6WRUH 6XSSOLHV 7UDQVSRUWDWLRQ Travel, and Warehouse & Distribution.
Tier II - Customer buys directly from Office Depot and CompuCom but ensures a percentage of their diversity spend comes from diverse vendor products.
7KH WKUHH GLPHQVLRQV RI RXU 6XSSOLHU 'LYHUVLW\ SURJUDP KHOS XV
x (QKDQFHFDSDELOLWLHVRI'LYHUVH6XSSOLHUV
x ([SDQGWKHFDSDFLW\RI'LYHUVH6XSSOLHUVWRFRPSHWHPRUHHIIHFWLYHO\ x Increase turnover of producWVIURP'LYHUVH6XSSOLHUV
x /HYHUDJHHIIRUWVZLWKRWKHUFRUSRUDWLRQVWRFUHDWHODUJH-VFDOH'LYHUVH6XSSOLHURSSRUWXQLWLHV x ,QFUHDVHPDUNHWUHDFKDQGGHQVLW\
x ,QFUHDVHSXUFKDVHVIURP'LYHUVH6XSSOLHUV
x 5HGXFHEX\LQJFRVWVRIGRLQJEXVLQHVVIRUDOOVXSSOLHUVDQGvendors
For more information, please view our on-line Diversity catalog featuring the Tier II products and FRPSDQLHVWKDWZHDUHSURXGWRSDUWQHUZLWKDQGPDNHWKHLULQQRYDWLYHSURGXFWVDQGVHUYLFHVDYDLODEOH to the Office Depot national customer base.
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TAB 6 APPENDIX C, DOC # 6, ATTACHMENT 1
FURNITURE INSTALLATION AND RELATED SERVICES SOLICITATION NUMBER 19-18
This page intentionally left blank.
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TAB 6 APPENDIX C
FURNITURE INSTALLATION AND RELATED SERVICES SOLICITATION NUMBER 19-18 Appendix C, DOC # 6
QUESTIONNAIRE
Attachment 2:
Office Depot will use best efforts to achieve MWVBE/HUB participation through the utilization of our diversity manufacturers or Tier I vendors. Please refer to Tabs 3 Performance Capability and Appendix D herein, Supplier Diversity, for additional information on our MWVBE/HUB programs and good faith efforts along with recommendations on how the Agencies/Participants can increase diversity usage. We work with a wide variety of Tier I/Tier II resellers and installation partners, and we will provide appropriate certification documentation based on customer requests.
Office Depot’s current Diverse Supplier catalog includes products from the following vendors. x Addendia
x Alliance Rubber Co.
x Baumgartens
x Bonitas International
x Corporate Distribution Services, Inc.
x D & B Safety Supply, Inc.
x DevMar Products, LLC.
x DME – Derrah Morrison Enterprises, LLC
x Display America
x DiverseID
x Ergo Desktop
x Flagship Carpets
x Hoffman Technologies, Inc.
x Image Projection West - IPW
x Imprint Plus
x Kelly Computer Supplies, Inc. - KellyRest
x Kenson Kids
x KleenSlate Concepts
x LePage’s
x M&A Global Cartridges, LLC
x Mammoth Office Products
x Master Manufacturing Co
x McKlein USA
x Neutral Posture
x Officemate International Corporation (OIC)
x Omar, Inc.
x OutSmart
x Pointe International
x RPT Toner
x Smead
x South Coast Solutions
x Stout Envision
x Stride
x Timeless Frames
x ViewSonic Corporation
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FURNITURE, INSTALLATION AND RELATED SERVICES
Executive Summary
Lead Agency: Region 4 ESC Solicitation: 19-18
RFP Issued: November 7, 2019 Pre-Proposal Date: November 21, 2019 Response Due Date: December 11, 2020 Proposals Received: #44 Awarded to: Office Depot, Inc. – R191812
The Board of Directors of Region 4 Education Service Center (ESC) issued RFP 19-18 on November 7, 2019, to establish a national cooperative contract for Furniture, Installation and Related Services.
The solicitation included cooperative purchasing language in Sections I. Scope of Work:
NATIONAL CONTRACT
Region 4 Education Service Center, as the Principal Procurement Agency, defined in Appendix D, has partnered with OMNIA Partners to make the resultant contract (also known as the “Master Agreement” in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, nonprofit entities, and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. Region 4 ESC is acting as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a “Participating Public Agency”). Appendix D contains additional information about OMNIA Partners and the cooperative purchasing agreement.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
x Region 4 ESC website
x OMNIA Partners, Public Sector website
x USA Today, nationwide
x Arizona Business Gazette, AZ
x San Bernardino Sun, CA
x Honolulu Star-Advertiser, HI
x The Advocate – New Orleans, LA
x New Jersey Herald, NJ
x Times Union, NY
x Daily Journal of Commerce, OR
x The State, SC
x Houston Community Newspapers, Cy Creek
Mirror, TX
x Deseret News, UT
x Richmond Times, VA
x Seattle Daily Journal of Commerce, WA
x Helena Independent Record, MT
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On January 8, 2020 proposals were received from the following offerors:
x 9to5 Seating LLC
x Affordable Interior Systems, Inc. (AIS)
x Allsteel Inc.
x Alumni Classroom Furniture Inc.
x AmTab Manufacturing Corporation
x Artcobell Corporation
x Bush Industries, Inc.
x ELB US Inc.
x ASSA Group, Inc. dba Enwork
x EPIC Business Essentials
x Exemplis LLC
x GMi Companies
x Haskell Office, LLC
x The HON Company LLC
x Indiana Furniture Industries, Inc.
x Irwin Seating Company
x Jasper Group (Jasper Seating Company, Inc.)
x Kaplan Early Learning Company
x Krueger International, Inc.
x Kwalu LLC
x LIAT, LLC
x Maxon Furniture Inc.
x Metalworks, Inc. – Great Openings
x MeTEOR Education, LLC.
x National Business Furniture, LLC
x National Office Furniture, Inc.
x NPS Public Furniture Corp
x NorvaNivel USA LP
x Office Depot, Inc.
x OFS Brands Inc.
x Origin US LLC
x Paragon Furniture, Inc.
x PS Furniture Inc.
x Rapp Productions, Inc dba FurnitureLab
x RT London
x Safco Products Co.
x School Specialty, Inc.
x SICO America, Inc.
x Spec Furniture Inc
x Special-T, LLC
x Teknion LLC
x Trendway Corporation
x VS America, Inc.
x WB Manufacturing
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP, the committee determined that eighteen (18) companies ‐ Affordable Interior Systems, Inc. (AIS) Allsteel Inc., AM Tab Manufacturing Corporation, Exemplis LLC, The HON Company LLC, Irwin Seating Company, Jasper Group (Jasper Seating Company, Inc.), Kaplan Early Learning Company, Krueger International, Inc., Maxon Furniture Inc., Metalworks, Inc. – Great Openings, MeTEOR Education, LLC, National Office Furniture, Inc., NorvaNivel USA LP, Office Depot, Inc., OFS Brands Inc., Safco Products Co., School Specialty, Inc. Teknion LLC Trendway Corporation, VS America, Inc. ‐ all demonstrated the ability to provide the services outlined in the solicitation while offering competitive pricing to members.
Region 4 ESC executed agreements with a contract effective date of May 1, 2020.
Contract includes:
x Complete catalog furniture product lines
x Related Products, Support Services and Solutions include design, project management and architectural Term:
Initial three-year agreement from May 1, 2020 through April 30, 2023 with the option to renew for two (2) additional one-year periods through April 30, 2025.
Pricing/Discount: A percentage discount off manufacturer catalog or list pricing.
OMNIA Partners, Public Sector Web Landing Pages: https://public.omniapartners.com/suppliers/officedepot/contract-documentation#c35517 Redlands Regular Meeting of 09-03-24 663 of 1977
Price Tier I Price Tier II Price Tier III Price Tier IV Brand Description $0-$25K $25K-$50K $50K-$100K Over $100K Global Evolve Office System Solutions 61.00% 62.00% 63.00% Negotiable Global Casegoods, Seating, Tables and
Storage 54.00% 55.00% 56.00% Negotiable
Offices To Go Casegoods, Seating, Tables and
Storage 54.00% 55.00% 56.00% Negotiable
HON Office System Solutions 64.00% 65.00% 65.00% 68.00% HON Casegoods, Desking, Tables & HON
Branded Seating 53.00% 55.00% 55.00% 59.00%
HON Vertical & Lateral Files, Storage 55.00% 56.00% 56.00% 63.00% HON Education Solutions 53.00% 55.00% 55.00% 56.50%
HON Product Backed by a 5 Year Warranty 55.00% 56.00% 56.00% 58.00% HON Soothe Patient Seating 51.00% 52.00% 52.00% 54.50%
Kimball Casegoods Seating & Perks 56.00% 57.00% 58.00% Negotiable Kimball Metal Files 56.00% 57.00% 58.00% Negotiable
Kimball Office System Solutions 65.00% 66.00% 67.00% Negotiable National Office
Furniture
Complete line of office, conference and
lounge furnishings 54.50% 54.50% 54.50% Negotiable
Alumni Classroom furniture 25.00% 35.00% 50.00% Negotiable Arcadia Collaborative, lounge, healthcare
seating and tables 45.00% 46.00% 47.00% Negotiable
Claridge Writing Surfaces 51.00% 52.00% 53.00% Negotiable Coriander Designs Lounge seating, casegoods and tables 51.00% 52.00% 53.00% Negotiable Diversified
Woodcrafts
(including Shain
Shopbuilt)
Science lab products, science tables,
vocational and art furniture 50.00% 51.00% 52.00% Negotiable ECR 4 Kids Early Childhood Active Play, Bentwood
Tables, Chairs, Resin Tables, Chairs 25.00% 26.00% 27.00% Negotiable ECR 4 Kids
Blocks, Cot & Mats, Dramatic Play,
Infant Toddler, Literacy, Ladderback
Seating, SoftZone, Storage &
Organization
33.00% 34.00% 35.00% Negotiable
ECR 4 Kids Art Products Pre-K and K-12 36.00% 37.00% 38.00% Negotiable Haskell
Dedicated to design & manufacturing of
the highest quality furniture for
education, institutional, business &
government facilities
50.00% 51.00% 52.00% Negotiable
Jonti-Craft Early childhood furniture and learning
products 27.00% 28.00% 29.00% Negotiable
Jonti-Craft Berries Category 39.00% 40.00% 41.00% Negotiable REGION 4 RFP - PRODUCT DISCOUNT by MANUFACTURER
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Media Technologies Complete offering of library furniture 49.00% 50.00% 51.00% Negotiable MooreCo School Furniture Solutions 50.00% 51.00% 52.00% Negotiable MooreCo Soft Seating 45.00% 46.00% 47.00% Negotiable
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National Public
Seating
Folding tables and chairs, seating,
cafeteria tables, mobile choral risers 48.00% 49.00% 50.00% Negotiable Palmer Hamilton Mobile cafeteria tables 39.00% 40.00% 41.00% Negotiable Paragon Furniture Office, computer, specialty storage,
library furniture 39.00% 40.00% 41.00% Negotiable
Safco: Code AB Bookcases, signs, flat files, literature organizers, media storage shelving 44.00% 45.00% 46.00% Negotiable Safco: Code B Bookcases, signs, flat files, literature
organizers, media storage shelving 44.00% 45.00% 46.00% Negotiable Safco: Code D Bookcases, signs, flat files, literature
organizers, media storage shelving 44.00% 45.00% 46.00% Negotiable Trendway Systems, Casegoods, Seating, Tables 55.00% 56.00% 57.00% Negotiable Trendway Architectural Products 45.00% 46.00% 47.00% Negotiable Wisconsin Bench Storage, tables and desks 54.00% 55.00% 56.00% Negotiable Workspace
Interiors Ancillary
Solutions - from
vendor list
All other special order solutions,
available through the Workspace
Interiors line card, will be made
available to complete or enhance a
project.
Drop ship - Shipping from manufacturer
to end user DOCK only with end user
supplying receiving services and
processing - No lift gate services
Inside delivery - Consolidation of
purchase order items at local WIOD
preferred vendor. WIOD will coordinate
delivery inside the facility to a central
location without stair carry. No dunnage
removal.
Installation Professional installation- furniture set in place, ready for use, dunnage removed
Design Services Professional Interior Design services
available
Project
Management
Services
Comprehensive Project Management
services available upon request
Architectural
Services
Professional Architectural Services
available upon request
Additional Support
Services
Office Depot Technology and
Educational support services available.
2. Discount will always be taken from current manufacturer price list. We will provide updated price lists as they become available. Please call to ensure most accurate pricing.
ADDITIONAL SERVICES
Included in standard discount
Please see installation rates by manufacturer.
Please call for additional information and expertise.
Contract pricing to be quoted at time of specification.
Minimum discount of 20% to be applied.
1. Discounts are for product only. Please see Freight and Installation terms for additional costs.
Plus 3% List to above discounts
Freight
Not to exceed $65/hr.
Not to exceed $65/hr.
Not to exceed $125/hr.
Notes:
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4. Inside delivery and Installation will be quoted on a job by job basis as required.
3. Ancillary furnishings that are not included in our coded catalog offering or special order products listed above may be made available under the contract as a special order item to meet specific criteria such as unique finish, fabrics, and sizes. These special order products will be quoted at the time of specification.
5. Warranty for all manufacturers meets or exceeds industry standards.
6. All pricing subject to tariff charges per each manufacturer policy.
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Claridge
Trendway
VivaBoard
Safco
Freight to be quoted
Freight included
Freight included
Notes:
1. Freight charges, where applicable, will be confirmed on the individual project quotes.
2. If special handling is required, additional fees may apply Wisconsin Bench Freight to be quoted
3. Inside Delivery - Add 3% of total Product List Price National Public Seating
Palmer Hamilton
Paragon Furniture
Freight to be quoted
Freight to be quoted
Jonti-Craft
Diversified Woodcrafts
ECR 4 Kids
Global - Evolve/Compile
MooreCo
National
Arcadia
Coriander Designs
Media Technologies
Haskell
REGION 4 RFP - FREIGHT TERMS BY MANUFACTURER 12-11-2019 Percentages listed below are for dock delivery. See inside delivery terms at bottom of sheet.
Manufacturer
Alumni
Freight Terms
Freight included
Under $2K List - $125. Over $2K List - Included
Under $10K list 5% of List, Over $10K List - Included
Under $2K List - $175, Over $2K List - Included
Freight included
Freight included
Freight Included
Kimball
Global - Global/Global Care
Global - Offices To Go
HON
Freight to be quoted
Freight to be quoted
Freight to be quoted
Freight to be quoted
Freight to be quoted
Freight to be quoted
Freight to be quoted
Freight to be quoted
Freight to be quoted
Dock Delivered
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Price Tier I Price Tier II Price Tier III Price Tier IV $0-$25K $25K-$50K $50K-$100K Over $100K
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
6% 5% 5% Negotiable
Staging Concepts
ECR 4 Kids
Global
HON
Jonti-Craft
Kimball
3. Quotes will be provided upon request.
Media Technologies
MooreCo (Soft Seating)
National Office Furniture
National Public Seating
2. Installation services may or may not include attachment to walls, floors, concrete, etc. Please confirm at time of quote.
4. All rates are based on normal business hour installation, non-prevailing wage. Overtime or Prevailing Wage rates will be calculated upon request, or as needed based on the requirements of a project.
1. Minimum Installation Fee: $175
Manufacturer
Alumni
Arcadia
Coriander Designs
Diversified Woodcrafts (including Shain Shopbuilt)
NOTES:
VivaBoard
Wisconsin Bench
Palmer Hamilton
Paragon Furniture
Safco
Trendway
REGION 4 RFP - INSTALL TERMS BY MANUFACTURER 12-11-2019 Installation fees are calculated based a percentage of total List Pricing by Manufacturer Redlands Regular Meeting of 09-03-24 669 of 1977
City Council Meeting I. 19.
DATE: 09/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Construction Contract with CT&T Concrete Paving, Inc. for the TDA 2021 Transit Stop Access Improvement Project for an amount not-to-exceed $111,046.65, an additional appropriation of $64,706.65, and determine that the Project is exempt from environmental review pursuant to Section 15301(c) of the State’s guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris) MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
I move that City Council determine approval of a Construction Contract and construction of the TDA 2021 Transit Stop Access Improvement Project is exempt from environmental review pursuant to Section 15301(c) of the State’s guidelines implementing the California Environmental Quality Act;
1. I move that the City Council approve an additional appropriation of $64,706.65 for the Project; and
2. I move that City Council approve the TDA 2021 Transit Stop Access Improvement Project plans and specifications, and approve the Construction Contract with CT&T Concrete Paving, Inc. for an amount not-to-exceed $111,046.65.
3. RECOMMENDATION:
Staff recommends City Council determine approval of a Construction Contract and construction of the TDA 2021 Transit Stop Access Improvement Project is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends City Council approve the Project plans and specifications, and award a Construction Contract to CT&T Concrete Paving, Inc. for an amount Redlands Regular Meeting of 09-03-24 670 of 1977
not-to-exceed $111,046.65, and approve an additional appropriation of $64,706.65 for the Project.
DISCUSSION:
In August 2021, the City of Redlands (City) applied for a Transportation Development Act (TDA) Article 3 grant for a Transit Stop Access Improvement Project (Project). The Project will improve accessibility to ten (10) existing bus stops by constructing concrete boarding areas and sidewalks to be in compliance with Americans with Disabilities Act (ADA) standards. In November 2021, the San Bernardino County Transportation Authority (SBCTA) Board of Directors approved $46,340 in funding, with no local match required, from the Transportation Development Act (TDA) Article 3 Transit Stop Access Improvement Program for this Project.
MUED staff prepared plans and specifications and advertised construction of the Project in May 2024. On June 17, 2024, the City Clerk's office received and opened three (3) bids for the Project. The bid opening report is attached to this staff report and is summarized below:
BID OPENING REPORT SUMMARY
Bidder Total Bid Amount
1. CT&T Concrete Paving, Inc., Diamond Bar, CA $111,046.65
2. Gentry General Engineering, Colton, CA $129,367.30
3. EBS General Engineering, Inc., Corona, CA $143,047.00 Staff reviewed the bids and determined that CT&T Concrete Paving, Inc. was the lowest responsive and responsible bidder. The 2021 TDA grant awarded of $46,340 is insufficient to cover the proposed contract amount, primarily due to the unexpected increase in construction costs since the grant was awarded.
Staff recently completed an engineer’s estimate based on current construction costs, which closely aligns with the bids received. Staff recommends approving an additional appropriation of $64,706.65 to bridge the funding gap and ensure the successful completion of the project. If approved, it is anticipated that the Project will be completed within forty-five (45) working days from issuance of a Notice to Proceed.
The Project is categorically exempt from environmental review in accordance with Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act as this project is within the City’s street rights-of-way and involves negligible or no expansion of use beyond what is existing.
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ALTERNATIVES:
City Council may deny the staff recommendation and provide alternate direction.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Goutam K. Dobey, City Engineer
PREPARED BY:
Veronica Medina, Associate Engineer
Fiscal Impact
Fiscal Year: FY 24/25
Appropriation Required Y/N: Y
Amount: $64,706.65
Budgeted Y/N: Y
Account No.: 241400; 101400
Discussion:
The total Project construction cost is $111,046.65. The FY 24/25 Transportation Development Act (TDA) Fund (241400) includes $46,340 in grant funding for this project, which will be fully reimbursed by the San Bernardino County Transportation Authority TDA Article 3 grant program upon successful project completion. The remaining balance of $64,706.65 requires an additional appropriation from the General Fund Reserve for Capital Expenses Over $50,000. The current balance of this reserve account is estimated to be $906,084 and the new balance after appropriation would be $841,377.
Redlands Regular Meeting of 09-03-24 672 of 1977
Attachments
A. CT&T Public Works Contract
B. Bid Opening Report
C. Bid Analysis
D. Location Map
E. Additional Appropriation Form
F. Plans
G. Specifications
Redlands Regular Meeting of 09-03-24 673 of 1977
1 I:\cmo\Agreements\CT&T Concrete Paving, Inc. Public Work Contract FY24-0003.docx-ms
PUBLIC WORK CONSTRUCTION CONTRACT
This Public Work Construction contract (“Contract”) is made and entered into this 3rd day of September, 2024, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the State of California (hereinafter “City”), and CT&T Concrete Paving, Inc., a California corporation (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
In consideration of the mutual promises contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: TDA 2021 Transit Stop Access Improvement Project, complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s TDA 2021 Transit Stop Access Improvement Project, Project No. S241005 (the “Work”).
2. CONTRACT SUM: City shall pay Contractor the sum of One Hundred Eleven Thousand FortySix Dollars and Sixty-Five Cents ($111,046.65) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.
3. TIME FOR COMPLETION: The Work shall be completed within Forty-Five (45) working day(s) as defined in Section 1-2 of the Standard Specifications for Public Works Construction “Greenbook” from and after the date of City’s issuance of a Notice to Proceed to Contractor.
4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result in damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of Five Hundred dollars ($500) for each working day as defined in Section 1-2 of the Standard Specifications for Public Works Construction “Greenbook” in excess of the specified time for completion of the Work. Execution of this Contract shall constitute agreement by City and Contractor that Five Hundred dollars ($500) per day is the estimated damage to City caused by the failure of Contractor to complete the work within the allowed time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.
5. CONTRACT DOCUMENTS: This Contract incorporates by reference the following: Notice Inviting Bids, Instructions to Bidders, Contractor’s Proposal, Bid Bond, Agreement, Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).
6. ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.
7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy five thousand dollars ($375,000) or less shall be made by Contractor and processed Redlands Regular Meeting of 09-03-24 674 of 1977
2 I:\cmo\Agreements\CT&T Concrete Paving, Inc. Public Work Contract FY24-0003.docx-ms by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.
8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.
9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.
10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.
11. SEVERABILITY: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor.
Redlands Regular Meeting of 09-03-24 675 of 1977
3 I:\cmo\Agreements\CT&T Concrete Paving, Inc. Public Work Contract FY24-0003.docx-ms IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.
CITY OF REDLANDS
(SEAL)
By:____________________________________
Eddie Tejeda, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
(SEAL)
__________________________________________
Name of Contractor
By:_______________________________________
Signature of Authorized Agent
__________________________________________
Title
__________________________________________
Signature of Authorized Agent (if necessary)
__________________________________________
Title
875627____________________________________
Contractor's License No.
Jose Carvajal
President
Redlands Regular Meeting of 09-03-24 676 of 1977
4 I:\cmo\Agreements\CT&T Concrete Paving, Inc. Public Work Contract FY24-0003.docx-ms
WORKER'S COMPENSATION INSURANCE CERTIFICATION
Description of Contract: City of Redlands
Municipal Utilities and Engineering Department
TDA 2021 Transit Stop Access Improvement Project
Project No. S241005
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to selfinsure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
Dated this day of , 2024.
Jose Carvajal_____________________________________
(Contractor)
_____________________________________
(Signature)
President_____________________________________
(Official Title)
(SEAL)
(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.)
Redlands Regular Meeting of 09-03-24 677 of 1977
5 I:\cmo\Agreements\CT&T Concrete Paving, Inc. Public Work Contract FY24-0003.docx-ms
FAITHFUL PERFORMANCE BOND
Whereas, the City of Redlands (“City”), State of California, and CT&T Concrete Paving, Inc. (hereinafter designated as "Principal") have entered into an agreement dated September 3, 2024 (“Agreement”) whereby Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as TDA 2021 Transit Stop Access Improvement Project, Project No. S241005 and is hereby referred to and made a part hereof; and Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and, _____________________________, as Surety, are held and firmly bound unto the City in the penal sum of One Hundred Eleven Thousand Forty-Six Dollars and Sixty-Five Cents ($111,046.65) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one-year guarantee of all materials and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligations, all to be taxed as costs and included in the judgment rendered.
As a condition precedent to the satisfactory completion of the Work, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if the Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains.
Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:
1. Complete the Work in accordance with its terms and conditions; or
2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, Redlands Regular Meeting of 09-03-24 678 of 1977
6 I:\cmo\Agreements\CT&T Concrete Paving, Inc. Public Work Contract FY24-0003.docx-ms but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.
Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.
No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period.
The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.
No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.
The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.
In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2024.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:___________________________________
__________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone ( )___________________________
Redlands Regular Meeting of 09-03-24 679 of 1977
7 I:\cmo\Agreements\CT&T Concrete Paving, Inc. Public Work Contract FY24-0003.docx-ms
LABOR AND MATERIAL BOND
Whereas, the City Council of the City of Redlands, State of California, and CT&T Concrete Paving, Inc. (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated September 3, 2024, and identified as TDA 2021 Transit Stop Access Improvement Project, Project No. S241005 is hereby referred to and made a part hereof; and Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.
Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of One Hundred Eleven Thousand Forty-Six Dollars and Sixty-Five Cents ($111,046.65) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.
The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.
In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2024.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:_____________________________
(Seal and Notarial Acknowledgement of Surety) ____________________________________ Telephone: ( )___________________
Redlands Regular Meeting of 09-03-24 680 of 1977
Redlands Regular Meeting of 09-03-24 681 of 1977
ATTACHMENT "C"
PROJECT NO. S241005 BID DATE: 17-Jun-2024
TDA 2021 Transit Stop Access Improvement Project EST. START DATE: 9-Sep-2024 Unit Price Item Price Unit Price Item Price Unit Price Item Price 1 Mobilization (Maximum 5% of total bid price) 1 LS $2,618.00 $2,618.00 $2,500.00 $2,500.00 $3,500.00 $3,500.00 2 Traffic & Pedestrian Control 1 LS $5,058.00 $5,058.00 $9,000.00 $9,000.00 $18,360.00 $18,360.00 3 Construct 4” Thick Concrete Sidewalk 1,832 SF $16.78 $30,740.96 $20.00 $36,640.00 $14.00 $25,648.00 4 Remove Existing Concrete Sidewalk 843 SF $13.85 $11,675.55 $6.00 $5,058.00 $17.00 $14,331.00 5 Remove and Relocate Bench 2 EA $808.48 $1,616.96 $995.00 $1,990.00 $595.00 $1,190.00 6 Demobilization 1 LS $2,884.24 $2,884.24 $7,400.00 $7,400.00 $11,000.00 $11,000.00 Last Minute Additions/Deductions $0.00 $0.00 $0.00
Total Base Bid
7 Construct 4” Thick Concrete Sidewalk 805 SF $13.04 $10,497.20 $22.00 $17,710.00 $18.00 $14,490.00 8 Remove Existing Concrete Sidewalk 363 SF $21.42 $7,775.46 $8.75 $3,176.25 $19.00 $6,897.00 Last Minute Additions/Deductions $0.00 $0.00 $0.00
Total Additive Bid "A"
Total Base Bid Plus Additive Bid "A"
9 Construct 4” Thick Concrete Sidewalk 858 SF $12.74 $10,930.92 $22.00 $18,876.00 $18.00 $15,444.00 10 Remove Existing Concrete Sidewalk 423 SF $18.26 $7,723.98 $8.35 $3,532.05 $19.00 $8,037.00 11 Remove and Relocate Bench 1 EA $808.48 $808.48 $995.00 $995.00 $595.00 $595.00 Last Minute Additions/Deductions $0.00 $0.00 $0.00
Total Additive Bid "A"
Total Base Bid Plus Additive Bid "A" Plus Additive Bid "B" 12 Construct 4” Thick Concrete Sidewalk 860 SF $12.74 $10,956.40 $22.00 $18,920.00 $18.00 $15,480.00 13 Remove Existing Concrete Sidewalk 425 SF $18.26 $7,760.50 $8.40 $3,570.00 $19.00 $8,075.00 Last Minute Additions/Deductions $0.00 $0.00 $0.00
Total Additive Bid "C"
License Status
Sub's License Status
Bid Bond Company
Submitted Entire Bid Package
Submitted Sub's Qualification Statement
DIR Status
Error in Bid
Total Base Bid Plus Additive Bid "A" Plus Additive Bid "B" Plus Additive Bid "C"
N/A
Active
No
$62,588.00
$20,886.25
$83,474.25
$18,716.90 $23,555.00
$111,046.65 $143,047.00
$22,490.00
$129,367.30
Additive Bid "C"
Additive Bid "A"
$72,866.37 $95,416.00
$18,272.66 $21,387.00
$54,593.71 $74,029.00
CITY OF REDLANDS
MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT
BID ANALYSIS
Item
No. Bid Item Quantity Unit
CT&T Concrete Paving,
Inc.
EBS General
Engineering, Inc.
Gentry General
Engineering, Inc.
$92,329.75 $119,492.00
$19,463.38 $23,403.05 $24,076.00
$106,877.30
Additive Bid "B"
Active Active
N/A N/A
Active
N/A
CONTRACTORS BONDING AND INSURANCE COMPANY GREAT MIDWEST INSURANCE COMPANY Yes Yes
OHIO CASUALTY INSURANCE COMPANY (THE)
Yes
No No
N/A Yes
Active Active
Low Bidders #1, #2 and #3
Sheet 1 of 1
Redlands Regular Meeting of 09-03-24 682 of 1977
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CAJON ST
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ALABAMA ST
BARTON RD
N CHURCH ST
W FERN AVE
E HIGHLAND AVE
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JUDSON ST
W CYPRESS AVE
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W PALM AVE
TEXAS ST
E CYPRESS AVE
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5TH AVE
N 6TH ST
S DEARBORN ST
ELIZABETH ST
W OLIVE AVE
TERRACINA BLVD
N WABASH AVE
GARDEN ST
S CENTER ST
W HIGHLAND AVE
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TENNESSEE S
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ALABAMA ST
LUGONIA AVE
SAN TIMOTEO CANYON RD
E COLTON AVE
E CITRUS AVE
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ALESSA
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RD
2021 TDA Article 3 Bus Stop Location
Transit Stop Access Improvement Project
Location Map
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CITY OF REDLANDS
MUNICIPAL UTILITIES &
ENGINEERING DEPARTMENT
Bid Proposal, Contract Documents and Specifications
For
TDA 2021 Transit Stop Access Improvement
Project
Project No. S241005
March 2023
Redlands Regular Meeting of 09-03-24 690 of 1977
Redlands Regular Meeting of 09-03-24 691 of 1977
CITY OF REDLANDS
MUNICIPAL UTILITIES & ENGINEERING DEPARTMENT
Bid Proposal, Contract Documents and Specifications
for
TDA 2021 Transit Stop Access Improvement Project
Project No. S241005
For use in conjunction with specifications entitled: “Standard Specifications for Public Works Construction (Greenbook)” 2021 Edition; “Standard Plans for Public Works Construction” 2021 Edition; Municipal Utilities and Engineering Department’s Water Systems Standard Specifications and Sanitary Sewer System Standard Specifications, latest editions; and General Permit Conditions and Trench Specifications.
City Council:
Eddie Tejeda, Mayor
Paul T. Barich, Mayor Pro Tem
Denise Davis, Councilmember
Jenna Guzman-Lowery, Councilmember
Mario Saucedo, Councilmember
City Clerk:
Jeanne Donaldson, City Clerk
City Staff:
Charles M. Duggan Jr., City Manager
March 2023
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TOC 1
TDA 2021 Transit Stop Access Improvement
Project
Project No. S241005
TABLE OF CONTENTS
(XX) REFLECTS PAGE IDENTIFICATION FOOTER ABBREVIATION
NOTICE INVITING SEALED PROPOSALS (NIB)
BID DOCUMENTS (BD)
INSTRUCTIONS TO BIDDERS .......................................................................................... 1 PROPOSAL… ..................................................................................................................... 10 BID CERTIFICATION ........................................................................................................ 15 BID BOND…. ..................................................................................................................... 16 NON-COLLUSION AFFIDAVIT ...................................................................................... 17 STATEMENT BY BIDDER ............................................................................................... 18 OFFICERS OF CORPORATION (Members of Firm) ....................................................... 18 SUB-CONTRACTORS LIST ............................................................................................. 19 QUALIFICATION AND EXPERIENCE STATEMENT .................................................. 20 GENERAL INFORMATION ............................................................................................. 21
CONTRACT DOCUMENTS (CD)
PUBLIC WORKS CONSTRUCTION CONTRACT………………………………………1
WORKER'S COMPENSATION INSURANCE CERTIFICATION……………………….4 FAITHFUL PERFORMANCE BOND………………………………………………...…...5
LABOR AND MATERIAL BOND………………………………………………………...7
GENERAL CONDITIONS (GC)
SECTION 1 – GENERAL, TERMS, DEFINITIONS, ABBREVIATIONS, UNITS OF MEASURE, AND SYMBOLS ...................................................................... 1 SECTION 2 - SCOPE OF THE WORK ............................................................................... 2 SECTION 3 - CONTROL OF THE WORK ......................................................................... 3 SECTION 4 - CONTROL OF MATERIALS ....................................................................... 7 SECTION 5 – LEGAL RELATIONS AND RESPONSIBILITES ...................................... 8 SECTION 6 – PROSECUTION AND PROGRESS OF THE WORK .............................. 30 SECTION 7 - MEASUREMENT AND PAYMENT ......................................................... 32 SECTION 8 - FACILITIES FOR AGENCY PERSONNEL .............................................. 33 SECTION 9 - ASSIGNMENT OF UNFAIR BUSINESS PRACTICES CLAIMS ........... 33 SECTION 10 - TRENCHING AND EXCAVATION ........................................................ 33 SECTION 11 - REMOVAL, RELOCATION OR PROTECTION OF EXISTING UTILITIES ................................................................................................... 34 Redlands Regular Meeting of 09-03-24 694 of 1977
TOC 2
SECTION 200 - ROCK MATERIALS ............................................................................... 35 SECTION 201 - CONCRETE, MORTAR AND RELATED MATERIALS ..................... 36 SECTION 203 - BITUMINOUS MATERIALS ................................................................. 36 SECTION 206 - MISCELLANEOUS METAL ITEMS ..................................................... 37 SECTION 207 – GRAVITY PIPE ...................................................................................... 38 SECTION 211 - MATERIAL TESTS ................................................................................ 38 SECTION 214 - TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT MARKERS ........................................................................... 38 SECTION 300 - EARTHWORK ........................................................................................ 39 SECTION 301 - TREATED SOIL, SUBGRADE PREPARATION AND PLACEMENT OF BASE MATERIALS ............................................................................. 43 SECTION 302 - ROADWAY SURFACING ..................................................................... 48 SECTION 303 - CONCRETE AND MASONRY CONSTRUCTION .............................. 58 SECTION 304 - METAL FABRICATION AND CONSTRUCTION .............................. 62 SECTION 306 - UNDERGROUND CONDUIT CONSTRUCTION ............................... 62 SECTION 307 - STREET LIGHTING AND TRAFFIC SIGNAL SYSTEMS ................ 64 SECTION 308 - LANDSCAPE AND IRRIGATION INSTALLATION ......................... 70
GENERAL REQUIREMENTS
SECTION 01110 COORDINATION OF WORK
SECTION 01110 TRAFFIC CONTROL PLAN
SECTION 01112 DESCRIPTION OF WORK
SECTION 01200 MEASUREMENT AND PAYMENT
SECTION 01251 CHANGE ORDER REQUESTS
SECTION 01254 CHANGE ORDERS
SECTION 01298 SCHEDULE OF VALUES
SECTION 01321 CONSTRUCTION SCHEDULE
SECTION 01322 CONSTRUCTION PROGRESS PHOTOGRAPHY
SECTION 01323 CONSTRUCTION STATUS REPORTS
SECTION 01330 SUBMITTALS
SECTION 01581 CONSTRUCTION INFORMATION SIGNS
SECTION 01721 MOBILIZATION
SECTION 01740 DEMOBILIZATION
TECHNICAL SPECIFICATIONS
SECTION 02222 PROTECTING EXISTING UNDERGROUND UTILITIES
APPENDIX
APPENDIX A CHECKLIST OF LABOR LAW REQUIREMENTS
APPENDIX B CITY OF REDLANDS WORKDAY CONSTRUCTION SCHEDULE Redlands Regular Meeting of 09-03-24 695 of 1977
TOC 3
APPENDIX C PERMITS
APPENDIX D SAFETY DOCUMENTS
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7+,63$*(,17(17,21$//</()7%/$1.
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BID DOCUMENTS
(BD)
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BD 1
INSTRUCTIONS TO BIDDERS
For
TDA 2021 Transit Stop Access Improvement Project
Project No. S241005
Bids to receive consideration shall be made in accordance with the following instructions:
1. PROPOSALS:
a. Bids shall be made upon the form of proposal furnished by the City. All Bids shall be properly executed with all items filled in; the signatures of all persons signing shall be in longhand. If the unit price and the total amount named by a Bidder for any item are not in agreement, the unit price shall be considered as representing the Bidder's intention, and the totals may be corrected by the Engineer to conform thereto. If the sum of the individual bid item’s and the total amount named by a Bidder are not in agreement, the sum of the bid item’s shall be considered as representing the Bidder’s intention, and the totals may be corrected by the Engineer to conform thereto. If the total price written in words and the total price written in figures are not in agreement, then the total price written in words will be considered as representing the Bidder’s intention, and the totals will be corrected by the Engineer to conform thereto.
b. Proposals may be rejected if they show any alterations of form, additions not called for, conditional or alternative bids, incomplete Bids, erasures, or irregularities of any kind.
Mistakes shall be lined through and the correct amount written above and initialed by the authorized agent of the Bidder.
c. Bids shall be accompanied by a cashier's or a certified check or Bidder's admitted corporate surety bond, in an amount not less than ten percent (10%) of the bid, made payable to the City of Redlands. Said check or bond shall be given as a guarantee that the Bidder will enter into a contract if awarded the work. In the case of refusal or failure to enter into said Contract, within fourteen (14) days after Notice of Award by the City in writing, the security shall be applied by the City to the difference between such bid and next lowest acceptable bid and surplus, if any, shall be returned to Bidder if cash or check is used, or to Surety if bid bond is used.
d. Before submitting a bid, Bidders shall carefully examine the Plans; read the Specifications; read all other Contract documents; shall visit the site of the work; shall fully inform themselves as to all existing conditions and limitations; and include in the bid a sum to cover the cost of all items included in the Contract. No allowance will be made due to lack of examination or knowledge. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered as to character, quality and scope of work to be performed; the quantities of materials to be furnished; and as to the requirements of the Bid Proposal, plans and specifications.
Redlands Regular Meeting of 09-03-24 702 of 1977
BD 2
e. Pursuant to CA Labor Code Section 1770 et seq., the successful bidder shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate of per diem wages are available at http://www.dir.ca.gov/OPRL/PWD/. Copies of the prevailing wage determination are also on file at the City of Redlands and shall be made available to any interested party upon request.
f. The bid must be submitted on or before the date and time specified in the Notice Inviting Sealed Proposals (Bids). The bid shall be submitted in a sealed envelope marked in the lower left corner as follows:
BID FOR: TDA 2021 Transit Stop Access Improvement
Project,
Project No. S241005
g. Bids will be opened and publicly read aloud at the time set in the Notice Inviting Sealed Proposals (Bids), in the Office of the City Clerk, Civic Center, 35 Cajon Street, Suite 4, Redlands, California.
2. AGREEMENT AND BONDS:
The form of Contract which the successful Bidder, as Contractor, will be required to execute is included in the Contract Documents (CD) of these specifications and should be carefully examined by the Bidder. The Agreement, admitted Corporate Surety Bonds and other documents to be executed by the Contractor shall be executed in original-duplicates stamped according to law, one of which original-duplicates shall be filed with the City Clerk of the City of Redlands. The successful Bidder, simultaneously with the execution of the Agreement, will be required to furnish a faithful performance bond and a labor and material bond, each in an amount equal to one hundred percent (100%) of the Contract price. Said bonds shall provide that if the Contractor or their Subcontractor fails to pay for any materials, provision, provender or other supplies or items used in, upon, for or about the performance of the work contracted to be done, or for any work of labor thereon of any kind, or for amounts due under the Unemployment Insurance Act or Workman's Compensation, with respect to such work or labor, that the surety or sureties will pay for the same. The amount shall not exceed the sum specified in the bond, and also, in case suit is brought upon the bond, a reasonable attorney's fee to be fixed by the court. All bonds shall be secured from surety companies satisfactory to the City of Redlands and whose name is on file with the County Clerk of San Bernardino County, as an approved and financially sound surety company authorized to transact business in this state.
3. WITHDRAWAL OF BIDS:
a. Any Bidder may withdraw his Bid, only by written request, at any time prior to the scheduled time for Bid Opening.
b. No Bidder may withdraw his Bid for a period of sixty (60) days after the time of Bid Opening except as allowed by the California Public Contract Code.
Redlands Regular Meeting of 09-03-24 703 of 1977
BD 3
4. INSURANCE AND HOLD HARMLESS REQUIREMENTS:
Before entering into a Contract, the Bidder to whom the Contract has been awarded shall furnish satisfactory evidence that they have secured all required insurance from a responsible insurance company authorized to do business in California and satisfactory to the City, and such insurance shall be maintained in full force and effect at the Contractor's own expense during the life of the Contract. Contractor shall furnish the City with the customary Certificates of Insurance for all required insurance listed below. General Liability Insurance shall name the City and the Consultant, as an additional insured and shall be primary and non-contributing to any insurance or self-insurance maintained by the City. All liability insurance policies shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policies for any reason whatsoever, the City shall be notified by registered mail, return receipt requested, giving sufficient time before the date thereof to comply with any applicable law or statute, but in no event less than forty five (45) days before expiration or cancellation is effective.
The coverage shall provide the following minimum limits based on the type of work proposed under this Contract. The Contractor shall determine if the proposed work requires Tier 1 or Tier 2 Insurance Requirements as follows:
CONTRACTED OPERATIONS DESIGNATED AS TIER 1
Air Conditioning (HVAC)
Systems (installation)
Electric Light or Power Line
Construction Pipeline Construction
Airport Runways (paving,
repaving, etc.) Elevator Work Roofing
Blasting Operations Excavation Sandblasting
Bridge or Elevated Highway
Construction
Fire Suppression Systems
(installation)
Sewer and Water Main
Construction
Buildings Structural Work
(including elevators)
Gas Mains or Connections
Construction Sign Erection (streets)
Building Structure (raising or
moving) Geophysical Exploration Solar Energy
Cable Installation in Conduits
and Conduit Construction
(streets)
Grading of Land Street Cleaning
Caisson or Cofferdam Work Hazardous Materials
Contractors Street or Road Construction
Dam or Reservoir Construction Irrigation or Drainage
Construction
Tank Construction, Installation,
Erection or Repair
Demolition (structures) Landscape Construction (street
or street medians)
Telephone or Cable Line
Construction
Drilling Painting (exterior greater than
single story)
Tree Pruning, Dusting,
Spraying or Removal
Redlands Regular Meeting of 09-03-24 704 of 1977
BD 4
TIER 1 DESIGNATED INSURANCE REQUIREMENTS
a. Commercial General Liability
¾ $1 Million Per Occurrence/ $2 Million Aggregate
City listed as an Additional Insured on the coverage
Coverage is primary and non-contributory
If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required
If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission b. Business Auto Liability
¾ $1 Million Combined Single Limit
City listed as an Additional Insured on the coverage
Must include liability arising from all owned, leased, hired, and non-owned autos If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission ¾ If Contractor or its subcontractors or suppliers haul hazardous material (including, without limitation, waste), Auto Liability insurance must be applicable to all hazardous waste hauling vehicles, and include MCS 90 and CA9948 Endorsements. c. Commercial Umbrella/ Excess Liability
¾ $5 Million Per Occurrence/ Aggregate
City listed as an Additional Insured on the coverage
Coverage is primary and non-contributory
If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission d. Workers Compensation
¾ $1 Million Per Occurrence for Bodily Injury by Accident ¾ $1 Million Each Employee for Bodily Injury by Disease ¾ $1 Million Policy Limit for Bodily Injury by Accident Waiver of Subrogation in favor of City
If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission e. Pollution Policy (Hazardous Materials) [If Applicable] ¾ Required of Projects that involve Demolition and/or Excavation Activities ¾ $1 Million Per Occurrence/ $2 Million Aggregate
¾ City listed as an Additional Insured on the coverage
Redlands Regular Meeting of 09-03-24 705 of 1977
BD 5
TIER 2 DESIGNATED INSURANCE REQUIREMENTS
a. Commercial General Liability
¾ $1 Million Per Occurrence/ $2 Million Aggregate
City listed as an Additional Insured on the coverage
Coverage is primary and non-contributory
If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required
If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission b. Business Auto Liability
¾ $1 Million Combined Single Limit
City listed as an Additional Insured on the coverage
Must include liability arising from all owned, leased, hired, and non-owned autos If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission ¾ If Contractor or its subcontractors or suppliers haul hazardous material (including, without limitation, waste), Auto Liability insurance must be applicable to all hazardous waste hauling vehicles, and include MCS 90 and CA9948 Endorsements. c. Workers Compensation
¾ $1 Million Per Occurrence for Bodily Injury by Accident ¾ $1 Million Each Employee for Bodily Injury by Disease ¾ $1 Million Policy Limit for Bodily Injury by Accident Waiver of Subrogation in favor of City
If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission d. Pollution Policy (Hazardous Materials) [If Applicable] ¾ Required of Projects that involve Demolition and/or Excavation Activities ¾ $1 Million Per Occurrence/ $2 Million Aggregate
¾ City listed as an Additional Insured on the coverage
CONTRACTED OPERATIONS DESIGNATED AS TIER 2
Air Conditioning (HVAC)
Systems (service and repair) Carpentry (building interiors) Fire Suppression Systems (service and repair) Alarms and Alarm Systems Communications Equipment
Installation (interior) Landscape Construction
Building Interior Work (service,
repair and non-structural
remodeling)
Driveway, Parking Area or
Sidewalk (paving or repaving) Painting (exterior)
Cable Installation in Conduits
(buildings) Fence Erection All Other Job Types including Vendors Redlands Regular Meeting of 09-03-24 706 of 1977
BD 6
Contractor expressly waives all rights to subrogation against the City, its officers, employees and volunteers for losses arising from work performed by Contractor for City by expressly waiving Contractor’s immunity for injuries to Contractor’s employees and agrees that the obligation to indemnify, defend and hold harmless provided for in this Agreement extend to any claim brought by or on behalf of any employee of Contractor. This waiver is mutually negotiated by the parties. This shall not apply to any damage resulting from the sole negligence of City, its agents and employees. To the extent any of the damages referenced herein were caused by or resulted from the concurrent negligence of City, its agents or employees, the obligations provided herein to indemnify, defend and hold harmless are valid and enforceable only to the extent of the negligence of contractor, its officers, agents and employees.
Subcontractors. The prime contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements from each subcontractor.
The Contractor shall not assign or sublet the contract, in whole or in part, without the written consent of the City, nor shall the contractor assign any monies due to, or to become due to, Contractor hereunder without prior written consent of the City.
The Contractor shall be fully responsible to the City for the acts and omissions of the subcontractor and persons either directly or indirectly employed by the Contractor. Consent to subcontracting part of the work shall, in no way, release the Contractor from responsibility for performance of the work, and Contractor will be held, in all respects, accountable for the same as if no consent had been given. The Contractor shall give personal attention to this work which is sublet. Nothing contained in the contract documents shall create any contractual relation between any subcontractor and the City.
Hold Harmless and Indemnification. Contractor shall indemnify, hold harmless and defend City and its elected officials, agents and employees and the Consultant from and against any and all claims, losses or liability, including attorney’s fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure to act of Contractor, its subcontractors, and any officers, agents and employees in performing the work required by this Agreement. Contractor’s obligations under this provision shall not be limited in any way by any terms of this Agreement, or the insurance limits.
5. LICENSES AND PERMITS:
No bid will be accepted from a Contractor who is not licensed in accordance with the law under the provisions of Division III, Chapter 9 of the Business and Professions Code of the State of California.
The Contractor shall, at the time of bid opening, possess a valid "Class A" or "Class C-8" Contractor's license, and provide its California State Contractor’s License number to the City.
All subcontractors listed at the time of bid opening shall possess a valid Contractor’s license for the work in which they are specified to complete within the Bid Submittal Package.
Redlands Regular Meeting of 09-03-24 707 of 1977
BD 7
The Contractor shall, prior to Notice to Proceed, procure all other permits and licenses as stipulated in the GENERAL CONDITIONS.
In addition, no contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015 or awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
Contractors shall submit proof of registration status with their bid submission to the City of Redlands. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
6. SUBSTITUTION OF SECURITIES:
In accordance with applicable provisions of State law, the Contractor will be permitted to substitute qualified securities in lieu of retention of withheld progress payments by the Owner.
7. SUBCONTRACTORS:
Pursuant to Section 4105 of the California Public Contract Code, the bidder may not circumvent the requirement to list subcontractors by the device of listing one subcontractor, who in turn sublets portions constituting a majority of the work covered by the contract.
A. Pursuant to California Government Code section 4106, subcontractors who will perform work or labor or render services in an amount in excess of one-half of one percent of the Contractor’s total bid shall be set forth in a list of subcontractors within the bid documents. Such list shall be accompanied by an experienced statement with pertinent information regarding similar projects and other evidence of qualifications for each such subcontractor, supplier, individual, or entity if requested by City. If City or engineer, after doing an investigation, has reasonable objection to any proposed subcontractor, supplier, individual, or entity, City may, before the notice of award is given, request the apparent successful bidder to submit a substitute, without an increase in the bid.
B. If the apparent successful bidder declines to make any such substitution, City may award the contract to the next lowest bidder that proposes to use acceptable subcontractors, suppliers, individuals, or entities declining to make the request and substitutions will not constitute grounds for forfeiture of the bid security of any bidder. Any subcontractor, supplier, individual or entity so listed and against which City makes no written objection prior to the giving of the notice of award will be deemed acceptable by City subject to verification of such assessments after the effective date of the agreement as provided herein.
8. NON DEBARRED CONTRACTORS AND SUBCONTRACTORS
The Contractor and all of its subcontractors shall, at the time of bid opening and for performance of this public works contract, be non-debarred contractors and not be ineligible Contractors pursuant to Public Contract Code section 6109 and Labor Code sections 1777.1 and 1777.7.
Redlands Regular Meeting of 09-03-24 708 of 1977
BD 8
9. LABOR LAW REQUIREMENTS
Prior to the start of construction, the Contractor and each subcontractor shall submit to the City an executed Checklist of Labor Law Requirements, included within Appendix A, certifying that each Contractor and Subcontractor will comply with the foregoing Labor Law requirements; and fully understands that failure to comply with these requirements will subject it to the penalties cited herein.
By submitting a bid, the prime contractor and subcontractors involved in this project assure that they intend to comply with the labor law requirements noted within Appendix A, fully understanding that failure to comply may subject them to penalties as noted.
10. BID PROTEST PROCEDURES
Any bid protest must be in writing and received by the City Clerk’s Office at 35 Cajon Street, Suite 4, Redlands, CA 92373, before 5:00 p.m. no later than two working days following the bid opening (the “Bid Protest Deadline”) and must comply with the following requirements:
10.1 General. Only a bidder who has actually submitted a Bid Proposal is eligible to submit a bid protest against another bidder. Subcontractors are not eligible to submit bid protests. A bidder may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest. If required by City, the protesting bidder must submit a nonrefundable fee in the amount specified by City, based upon City’s reasonable costs to administer the bid protest. Any such fee must be submitted to City no later than the Bid Protest Deadline, unless otherwise specified. For purposes of this Section, a “working day” means a day that City is open for normal business, and excludes weekends and holidays as observed by the City.
10.2 Protest Contents. The bid protest must contain a complete statement of the basis for the protest and all supporting documentation. Material submitted after the Bid Protest Deadline will not be considered. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based. The protest must include the name, address, email address, and telephone number of the person representing the protesting bidder if different from the protesting bidder.
10.3 Copy to Protested Bidder. A copy of the protest and all supporting documents must be concurrently transmitted by fax or by email, by or before the Bid Protest Deadline, to the protested bidder and any other bidder who has a reasonable prospect of receiving an award depending on the outcome of the protest.
10.4 Response to Protest. The protested bidder may submit a written response to the protest, provided the response is received by the City Clerk’s Office before 5:00 p.m., within two working days after the Bid Protest Deadline or after actual receipt of the bid protest, whichever is sooner (the “Response Deadline”). The response must include all supporting documentation. Material submitted after the Response Deadline will not be considered. The response must include the name, address, email address, and telephone number of the person representing the protested bidder if different from the protested bidder.
Redlands Regular Meeting of 09-03-24 709 of 1977
BD 9
10.5 Copy of Protesting Bidder. A copy of the response and all supporting documents must be concurrently transmitted by fax or by email, by or before the Bid Protest Deadline, to the protesting bidder and any other bidder who has a reasonable prospect of receiving an award depending upon the outcome of the protest.
10.6 Exclusive Remedy. The procedure and time limits set forth in this section are mandatory and are the bidder’s sole and exclusive remedy in the event of a bid protest. A bidder’s failure to comply with these procedures will constitute a waiver of any right to further pursue a bid protest, including filing a Government Code Claim or initiation of legal proceedings.
10.7 Right to Award. The City Council reserves the right to award the Contract to the bidder it has determined to be the responsible bidder submitting the lowest responsive bid, and to issue a notice to proceed with the Contract notwithstanding any pending or continuing challenge to its determination.
Redlands Regular Meeting of 09-03-24 710 of 1977
BD 10
PROPOSAL
TO: THE CITY OF REDLANDS, SAN BERNARDINO COUNTY, CALIFORNIA herein called the “City”.
Pursuant to and in compliance with your Notice Inviting Bids, and the other documents relating thereto, the undersigned Bidder, having familiarized themselves with the terms of the Contract, the local conditions affecting the performance of the Contract and the cost of the work at the place where the work is to be done, and with the plans thereto, hereby proposes and agrees to perform within the time stipulated, the Contract, including all of its component parts and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools, equipment and all utility and transportation services necessary to perform the contract, and complete in a workmanlike manner, all of the work covered by the contract in connection with the City’s Project identified as TDA 2021 Transit Stop Access Improvement Project
Project No. S241005
NOTE: Bidders must bid each item in this schedule. All entries in the entire PROPOSAL must be made clearly and in ink. Mistakes shall be lined through and the correct amount written above and initialed by the authorized agent of the Bidder.
BID SCHEDULE
BASE BID
(See “Section 01200 – Measurement and Payment” for Bid Item description) Item
No. Brief Description Estimated Quantity
Unit Price
(If Applicable) Total Price in Figures
1 Mobilization (Maximum 5%
of Total Base Bid Price)
LUMP
SUM N/A $______________________
2 Traffic and Pedestrian Control LUMP
SUM N/A $______________________
3 Construct 4” Thick Concrete
Sidewalk 1,832 SF $_________/SF $______________________ 4 Remove Existing Concrete
Sidewalk 843 SF $_________/SF $______________________
5 Remove and Relocate Bench 2 EA $_________/EA $______________________ 6 Demobilization LUMP
SUM N/A $______________________
BASE BID TOTAL PRICE (ITEMS 1-6) $______________________ Redlands Regular Meeting of 09-03-24 711 of 1977
BD 11
ADDITIVE BID “A”
(See “Section 01200 – Measurement and Payment” for Bid Item description) Item
No. Brief Description Estimated Quantity
Unit Price
(If Applicable) Total Price in Figures
7 Construct 4” Thick Concrete
Sidewalk 805 SF $_________/SF $______________________
8 Remove Existing Concrete
Sidewalk 363 SF $_________/SF $______________________
ADDITIVE BID “A” TOTAL PRICE (ITEMS 7-8) $______________________ ADDITIVE BID “B”
(See “Section 01200 – Measurement and Payment” for Bid Item description) Item
No. Brief Description Estimated Quantity
Unit Price
(If Applicable) Total Price in Figures
9 Construct 4” Thick Concrete
Sidewalk 858 SF $_________/SF $______________________
10 Remove Existing Concrete
Sidewalk 423 SF $_________/SF $______________________
11 Remove and Relocate Bench 1 EA $_________/EA $______________________ ADDITIVE BID “B” TOTAL PRICE (ITEMS 9-11) $______________________
ADDITIVE BID “C”
(See “Section 01200 – Measurement and Payment” for Bid Item description) Item
No. Brief Description Estimated Quantity
Unit Price
(If Applicable) Total Price in Figures
12 Construct 4” Thick Concrete
Sidewalk 860 SF $_________/SF $______________________
13 Remove Existing Concrete
Sidewalk 425 SF $_________/SF $______________________
ADDITIVE BID “C” TOTAL PRICE (ITEMS 12-13) $______________________ Redlands Regular Meeting of 09-03-24 712 of 1977
BD 12
BID SUMMARY TABLE
BASE BID AND ADDITIVE BID ITEM TOTALS
BASE BID Total (in figures)
Base Bid Total: (Transfer from BD 10) $__________________ Last Minute Additions/Deductions* for Bid Item No. _________ (specify No.) $__________________ Base Bid Total plus all Last Minute Additions/Deductions noted prior to this sum:
(written in words)
$__________________
BASE BID PLUS ADDITIVE BID “A” Total (in figures)
Additive Bid “A” Total: (Transfer from BD 11) $__________________ Last Minute Additions/Deductions* for Bid Item No. _________ (specify No.) $__________________ Base Bid Total plus Additive Bid “A” Total plus all Last Minute Additions/Deductions noted prior to this sum:
(written in words)
$__________________
BASE BID PLUS ADDITIVE BID “A” AND “B” Total (in figures) Additive Bid “B” Total: (Transfer from BD 11) $__________________ Last Minute Additions/Deductions* for Bid Item No. _________ (specify No.) $__________________ Base Bid Total plus Additive Bid “A” Total plus Additive Bid “B” Total plus all Last Minute Additions/Deductions noted prior to this sum:
(written in words)
$__________________
BASE BID PLUS ADDITIVE BID “A”, “B”, AND “C” Total (in figures) Additive Bid “B” Total: (Transfer from BD 11) $__________________ Last Minute Additions/Deductions* for Bid Item No. _________ (specify No.) $__________________ Base Bid Total plus Additive Bid “A” Total plus Additive Bid “B” Total plus Additive Bid “C” Total plus all Last Minute Additions/Deductions noted prior to this sum:
(written in words)
$__________________
Redlands Regular Meeting of 09-03-24 713 of 1977
BD 13
Values that will be read aloud during bid opening.
* Provision is made here for the Bidder to include an addition or deduction in its bid, if it wishes, to reflect any last-minute adjustments in prices. The addition or deduction, if made, will be proportionately applied to the Progress Payments total for the respective item in the Schedule of Prices, the amount being added or deducted for each monthly payment. The unit prices entered in the Schedule of Prices will not be affected.
LOW BID DETERMINATION:
The low bid will be determined pursuant to Public Contract Code Section 20103.8 (c) as the lowest bid price on the Base Bid Total of the Bid Summary Table. If available funding allows for additional work, then the low bid determination will be re-evaluated as the lowest bid on the Base Bid plus Additive Bid “A” line within the Bid Summary Table. If available funding allows for additional work, then the low bid determination will be re-evaluated as the lowest bid on the Base Bid plus Additive Bid “A” and Additive Bid “B” line the Bid Summary Table. If available funding allows for additional work, then the low bid determination will be re-evaluated as the lowest bid on the Base Bid plus Additive Bid “A”, Additive Bid “B”, and Additive Bid “C” line the Bid Summary Table.
The amount of available funding will be made available prior to opening of the first bid.
A responsible bidder who submits the lowest bid as determined by the above method shall be awarded the contract, if it is awarded, by the City Council of the City of Redlands. Bid Bond shall be 10 percent of Base Bid plus Additive Bid “A”, “B”, and “C” line of the Bid Summary Table.
Redlands Regular Meeting of 09-03-24 714 of 1977
BD 14
ADDENDA
Receipt of the following addenda is hereby acknowledged and the same is included in the Bid Price:
Addendum #1___________ Addendum #2___________ Addendum #3____________ (initials) (initials) (initials)
Addendum #4___________ Addendum #5___________ Addendum #6____________ (initials) (initials) (initials)
ATTEST: (if Corporation)
(Corporation Seal)
___________________________________ _____________________________________ Company Name Signature
____________________________________ _____________________________________ Address Name
____________________________________ _____________________________________ City, State, Zip Title
Redlands Regular Meeting of 09-03-24 715 of 1977
BD 15
BID CERTIFICATION
The undersigned certifies that they are familiar with the various State and local laws affecting labor, length of working days, employer's liabilities, Sunday work, alien labor, domestic materials, Subcontractors, etc.
It is understood and agreed that the work under the contract will be commenced by the undersigned Bidder, if awarded the contract, within ten (10) calendar days from the date in the Notice to Proceed and will be completed by the Contractor in the time set forth in the CONTRACT.
Enclosed find Bidders bond or certified or cashier's check No. _________________ on the __________________________________ Bank, in the amount of ______________________ _______________________ which is not less than ten percent (10%) of the Bid submitted by the undersigned, made payable to the City of Redlands, California and which is given as a guarantee that the Bidder agrees that in case of their default in executing said contract with necessary bonds, the bond or check accompanying this Bid and the money made payable shall become and remain the property of the City of Redlands.
It is understood and agreed that the City of Redlands has the right to waive defects or irregularities and to accept or reject any or all Bids. No Bidder may withdraw their Bid for a period of sixty (60) days after the time of the Bid Opening except as allowed by the California Public Contract Code.
The following information, required by State law under penalty of perjury, is true and correct. Failure to complete this information renders the bid non-responsive, and the bid must be rejected. ____________________________________ _______________________________________ Company Name Signature
____________________________________ _______________________________________ Address Signatory's Title
____________________________________ _______________________________________ City, State, Zip State License Number and Class
____________________________________ _______________________________________ Telephone Number License Expiration Date
Dated this ________________ day of ___________________, 20___.
Redlands Regular Meeting of 09-03-24 716 of 1977
BD 16
BID BOND
KNOW ALL PERSONS BY THESE PRESENTS,
That ______________________________________________________________ as Principal, and ______________________________________ as Surety, are held and firmly bound unto the City of Redlands, hereinafter called City, in the sum of ______________________________________ dollars, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
WHEREAS, said Principal has submitted a bid to said City to perform all work required under the Project No. S241005.
NOW, THEREFORE, if said Principal is awarded a contract by said City and, within the time and in the manner required under the heading "Instructions to Bidders" bound with said Specifications, enters into a written contract on the form of agreement bound with said Specifications and furnishes the required bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials; then this obligations shall be null and void, otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by said City and Judgment is recovered, said Surety shall pay all costs incurred by said City in such suit, including a reasonable attorney's fee to be fixed by the court.
SIGNED AND SEALED, this _________ day of _____________________________, 20____. ______________________________(SEAL) _______________________________(SEAL) (Principal) (Surety)
By:_________________________________ By:__________________________________ (Signature) (Signature)
Address:______________________________
_____________________________________
Telephone (___)________________________
(Seal and Notarial Acknowledgment of Surety)
Redlands Regular Meeting of 09-03-24 717 of 1977
BD 17
STATEMENT BY BIDDER
NON-COLLUSION AFFIDAVIT
STATE OF )
) ss
COUNTY OF )
, being first duly sworn, deposes and says that
he is
(Sole Owner, a Partner, President, Secretary, etc.)
of
(Contractor)
the party making the foregoing bid on Project No. S241005 that such bid is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or of any other Bidder or to fix any overhead, profit, or cost element of the bid price or of that of another bidder, or to secure any advantage against the public body awarding the Contract of anyone interested in the proposed contract; that all statements contained in such bid are true; and further, that the Bidder has not directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
By: ______________________________ Title: ________________________________ Subscribed and sworn to before me this day of __________________________, 20 .
Signature of Officer Administering Oath
(Notary Public)
Redlands Regular Meeting of 09-03-24 718 of 1977
BD 18
STATEMENT BY BIDDER
OFFICERS OF CORPORATION (Members of Firm)
The names of all persons interested in the foregoing proposals as principals, are as follows:
(IMPORTANT NOTICE - if Bidder or other interested person is a corporation, state legal name of corporation, also names of the president, secretary, treasurer and manager thereof; if a co-partnership, state true name of firm, also names of all individual co-partners composing firm; if Bidder or other interested person is an individual, state first and last names in full). _____________________________________ _____________________________________ _____________________________________ _____________________________________ _____________________________________ _____________________________________ Licensed in accordance with an act providing for the Registration of Contractors, License No. ______________________________________.
Signature of Bidder Dated
NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth above, together with the signature of the officer(s) authorized to sign contracts on behalf of the corporation; if Bidder is a co-partnership, the true name of the firm shall be set forth above, together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership, and if the Bidder is an individual, that signature shall be placed above.
Redlands Regular Meeting of 09-03-24 719 of 1977
BD 19
STATEMENT BY BIDDER
SUB-CONTRACTORS LIST
Bidder supplies the following information for any Subcontractor who will perform work or labor or render services to the prime contractor, etc. to be used on Project No. S241005, all in accordance with Section 4104 of the California Public Contract Code.
LICENSED SUBCONTRACTOR’S NAME
AND BUSINESS ADDRESS
LICENSE #
SPECIFIC
DESCRIPTION
OF SUBCONTRACT
& BID ITEM #
% OF BID
ITEM TO BE
PERFORMED
Redlands Regular Meeting of 09-03-24 720 of 1977
BD 20
STATEMENT BY BIDDER
QUALIFICATION AND EXPERIENCE STATEMENT
The following outline is a record of the undersigned Bidder's experience in construction of three (3) projects of a type similar in magnitude and character to that contemplated under Project No. S241005 within the past two years. Include the location of each project as well as the name, address, and phone number of the owner, and name of individual to contact.
Subcontractors performing in excess of one half of one percent of the prime Contractor’s total bid, or in the construction of streets or highways, one half of one percent of the prime contractor’s total bid or ten thousand dollars ($10,000), whichever is greater shall provide a similar outline.
Additional pages outlining this portion of the Bid may be attached. Failure to provide this statement may result in rejection of the bid by the City of Redlands.
1. Owner's Name:
Contact Person: Phone: ( )
Address of Owner:
Project Description:
Amount of Contract: Completion Date:
2. Owner's Name:
Contact Person: Phone: ( )
Address of Owner:
Project Description:
Amount of Contract: Completion Date:
3. Owner's Name:
Contact Person: Phone: ( )
Address of Owner:
Project Description:
Amount of Contract: Completion Date:
Redlands Regular Meeting of 09-03-24 721 of 1977
BD 21
STATEMENT BY BIDDER
GENERAL INFORMATION
1. Bidder's Mailing Address
2. Number of years engaged in the contracting business under your present firm or trade name:
3. Have you ever failed to complete any work awarded to you? (Yes or No) . If yes, provide details in the space provided in Item 10.
4. Have you ever defaulted on a contract? (Yes or No) . If yes, provide details in the space provided in Item 10.
5. Have you ever been a party to a lawsuit or gone to arbitration during the last 5 years? (Yes or No) . If yes, provide details in the space provided in Item 10.
6. Has any Stop Notice been filed against you during the last 5 years? (Yes or No) . If yes, provide details in the space provided in Item 10.
7. Has your contractor's license ever been suspended, revoked, or subject to disciplinary action? (Yes or No) . If yes, provide details in the space provided in Item 10.
8. Contracts currently on hand:
Agency Name Amount of Contract Start Date Completion Date
9. Enter the name of person(s) who inspected the site of the proposed work for your firm and the date of said site inspection.
Name: Date:
Redlands Regular Meeting of 09-03-24 722 of 1977
BD 22
10. In the space provided, the Bidder shall provide details concerning any "Yes" answers provided in this "General Information" section. Details shall include, but not be limited to, the nature of dispute, name of the agency involved and the final outcome. If requested by the City, the Bidder shall supply additional information, sufficiently detailed, to permit evaluation of the Bidder's ability to perform the work.
Question
Number Details
Redlands Regular Meeting of 09-03-24 723 of 1977
CONTRACT DOCUMENTS
(CD)
Redlands Regular Meeting of 09-03-24 724 of 1977
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Redlands Regular Meeting of 09-03-24 725 of 1977
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PUBLIC WORK CONSTRUCTION CONTRACT
This Public Work Construction contract (“Contract”) is made and entered into this ___ day of ____________, 20__, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the State of California (hereinafter “City”), and __________________ (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
In consideration of the mutual promises contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: TDA 2021 Transit Stop Improvement Project, complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s TDA 2021 Transit Stop Improvement Project, Project No. S241005 (the “Work”).
2. CONTRACT SUM: City shall pay Contractor the sum of ___________________ dollars ($___________) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.
3. TIME FOR COMPLETION: The Work shall be completed within Forty Five (45) working day(s) as defined in Section 1-2 of the Standard Specifications for Public Works Construction “Greenbook” from and after the date of City’s issuance of a Notice to Proceed to Contractor.
4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result in damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of Five Hundred dollars ($500) for each working day as defined in Section 1-2 of the Standard Specifications for Public Works Construction “Greenbook” in excess of the specified time for completion of the Work. Execution of this Contract shall constitute agreement by City and Contractor that Five Hundred dollars ($500) per day is the estimated damage to City caused by the failure of Contractor to complete the work within the allowed time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.
5. CONTRACT DOCUMENTS: This Contract incorporates by reference the following: Notice Inviting Bids, Instructions to Bidders, Contractor’s Proposal, Bid Bond, Agreement, Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).
6. ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.
7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy five thousand dollars ($375,000) or less shall be made by Contractor and processed by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Redlands Regular Meeting of 09-03-24 726 of 1977
K:\Capital Projects\241400 TRANSPORTATION DEVELOPMENT ACT - TDA\TDA 2021 Transit Stop Improvements\7 BID AND AWARDS_PRECONSTRUCTION\7-2-2 BID DOCUMENTS\ARCHIVE\Public Work Contract.PW-3.1(Work Days).doc Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.
8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.
9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.
10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.
11. SEVERABILITY: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor.
Redlands Regular Meeting of 09-03-24 727 of 1977
K:\Capital Projects\241400 TRANSPORTATION DEVELOPMENT ACT - TDA\TDA 2021 Transit Stop Improvements\7 BID AND AWARDS_PRECONSTRUCTION\7-2-2 BID DOCUMENTS\ARCHIVE\Public Work Contract.PW-3.1(Work Days).doc IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.
CITY OF REDLANDS
(SEAL)
By:____________________________________
Eddie Tejeda, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
(SEAL)
__________________________________________
Name of Contractor
By:_______________________________________
Signature of Authorized Agent
__________________________________________
Title
__________________________________________
Signature of Authorized Agent (if necessary)
__________________________________________
Title
__________________________________________
Contractor's License No.
Redlands Regular Meeting of 09-03-24 728 of 1977
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WORKER'S COMPENSATION INSURANCE CERTIFICATION
Description of Contract: City of Redlands
Municipal Utilities & Engineering Department
TDA 2021 Transit Stop Improvement Project,
Project No. S241005
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to selfinsure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
Dated this day of , 2024.
_____________________________________
(Contractor)
_____________________________________
(Signature)
_____________________________________
(Official Title)
(SEAL)
(Labor Code Section 1861 provides that the above certificate must be signed and filed by the Contractor with the Owner prior to performing the work of the contract.)
Redlands Regular Meeting of 09-03-24 729 of 1977
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FAITHFUL PERFORMANCE BOND
Whereas, the City of Redlands (“City”), State of California, and ______________ (hereinafter designated as "Principal") have entered into an agreement dated _____, 2024 (“Agreement”) whereby Principal agrees to install and complete certain public improvements (the “Work”), which said Agreement is identified as _________________ and is hereby referred to and made a part hereof; and
Whereas, said Principal is required under the terms of the Agreement to furnish a bond for the faithful performance of the Work, now, therefore, we, the Principal and, _____________________________, as Surety, are held and firmly bound unto the City in the penal sum of ________________________________ dollars ($_______________) lawful money of the United States, for the payment of which sum we bind ourselves, and our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
The condition of this obligation is such that if the above bounded Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Agreement and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall faithfully fulfill the one-year guarantee of all materials and workmanship, and shall defend, indemnify and save harmless the City and its elected officials, officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligations, all to be taxed as costs and included in the judgment rendered.
As a condition precedent to the satisfactory completion of the Work, the above obligation shall hold good for a period of one (1) year or longer if required by the Agreement after the acceptance of the work by the City, during which time if the Principal shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage made evident during this period from the date of completion of the Work, and resulting from or caused by defective materials or faulty workmanship, the above obligation in penal sum thereof shall remain in full force and effect. The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains.
Whenever the Principal shall be, and is declared by the City to be, in default under the Agreement, the City having performed the City obligations thereunder, the Surety shall promptly remedy the default, or shall promptly, at the City’s option:
1. Complete the Work in accordance with its terms and conditions; or
2. Obtain a bid or bids for completing the Work in accordance with its terms and conditions, and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Work less the balance of the Agreement price, but not exceeding, including other costs and damages for which Surety may be liable hereunder, the Redlands Regular Meeting of 09-03-24 730 of 1977
K:\Capital Projects\241400 TRANSPORTATION DEVELOPMENT ACT - TDA\TDA 2021 Transit Stop Improvements\7 BID AND AWARDS_PRECONSTRUCTION\7-2-2 BID DOCUMENTS\ARCHIVE\Public Work Contract.PW-3.1(Work Days).doc amount set forth above. The term “balance of the Agreement price,” as used in this paragraph, shall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto, less the amount previously properly paid by the City to the Principal.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Principal.
Surety shall not utilize the Principal in completing the Work nor shall Surety accept a bid from the Principal for completion of the Work if the City, when declaring the Principal in default, notifies Surety of the City’s objection to the Principal’s further participation in the completion of the Work.
No right of action shall accrue on the bond to or for the use of any person or corporation other than the City named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the applicable statute of limitations period.
The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.
No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder whose claim may be unsatisfied.
The Principal and Surety agree that if the City is required to engage the services of any attorney in connection with the enforcement of this bond, each shall pay the City’s reasonable attorneys’ fees incurred, with or without suit, in addition to the above sum.
In witness whereof, this instrument has been duly executed by the Principal and Surety above named, on , 2024.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:___________________________________
__________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone ( )___________________________
Redlands Regular Meeting of 09-03-24 731 of 1977
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LABOR AND MATERIAL BOND
Whereas, the City Council of the City of Redlands, State of California, and ________________ (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to install and complete certain designated public improvements (the “Work”), which said agreement, dated ____________, 20__, and identified as __________________________ is hereby referred to and made a part hereof; and Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.
Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of ______________ dollars ($_____) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.
The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.
In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 2024.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:_____________________________
(Seal and Notarial Acknowledgement of Surety) ____________________________________ Telephone: ( )___________________
Redlands Regular Meeting of 09-03-24 732 of 1977
7+,63$*(,17(17,21$//</()7%/$1.
Redlands Regular Meeting of 09-03-24 733 of 1977
GENERAL CONDITIONS
(GC)
Redlands Regular Meeting of 09-03-24 734 of 1977
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Redlands Regular Meeting of 09-03-24 735 of 1977
GC 1
GENERAL CONDITIONS
The Standard Specifications for Public Works Constructions, 2021 Edition (Greenbook), together with supplements as published by Building News, Inc., are modified herein and comprise the Standard Specifications. For convenience, the section and subsection numbering system used in these modifications correspond to those used in the Greenbook. Unless specifically deleted or modified herein, all requirements of the Greenbook shall prevail.
SECTION 1 – GENERAL, TERMS, DEFINITIONS, ABBREVIATIONS,
UNITS OF MEASURE, AND SYMBOLS
1-2 TERMS AND DEFINITIONS.
Agency - Amend as follows:
“The legal entity (City) for which the Work is being performed.” Bidder - Amend as follows:
“Any individual, firm, partnership, corporation, or combination thereof, licensed in accordance with the provisions of Chapter 9, Division III of the Business and Professions Code, submitting a Bid for the Work, acting directly or through a duly authorized representative.” City. The City of Redlands, San Bernardino County, California, being the legal entity for which the Work is being performed. Also referred to as Agency or Owner.
City Council. The City Council of the City of Redlands, San Bernardino County, California, being the body authorizing entrance into legal agreements and allowing work in public right-ofway or on public property controlled by the City of Redlands. Also referred to as Board.
Engineer - Amend as follows:
“The City Engineer of the Agency, or other person designated by the City Engineer, acting either directly or through authorized agents.”
Fabricated. An item specifically assembled or made out of selected materials to meet individual design requirements.
Guarantee. See Warranty.
Laboratory. The designated laboratory authorized by the City of Redlands to test materials and work involved in the Contract.
Manufactured. A standard mass-produced unit or item meeting design requirements.
Owner. The City of Redlands, San Bernardino County, California.
Pavement. The uppermost layer of material placed on the traveled way or shoulder. Also referred to as surfacing.
Redlands Regular Meeting of 09-03-24 736 of 1977
GC 2
Rain Day. A scheduled working day when you cannot perform work on the controlling activity for at least 50 percent of the day with at least 50 percent of the normal labor and equipment due to adverse weather-related conditions that cause the Contractor to dismiss the crew.
Street - Delete and replace with the following:
“Any road, highway, parkway, freeway, avenue, street, lane, alley, crossing, intersection, court, place, circle, walk, way, or any public right-of-way within the jurisdiction of the Agency.” Surety - Delete and replace with the following:
“An admitted corporate surety as listed by the United States Department of Treasury and duly licensed to conduct business in the State of California and County of San Bernardino and acceptable to the City of Redlands, bound with and for the Contractor for the acceptable performance, execution, and completion of the Work, and for the satisfaction of all obligations incurred.”
Warranty. An extended insurance by the Contractor, of any product or item of work installed as a part of this project for replacement and/or repair for the time period specified, including but not limited to, all parts, labor, materials, tools, equipment costs, etc. necessary for the product or item of work to be in proper and acceptable working condition after completion of the project. For the purposes of this Contract, the period of coverage shall begin on the date of the Notice of Completion filed by the Owner.
Working Hours. Unless specified otherwise, working hours shall be from 7:00 AM to 4:00 PM, Monday through Friday, inclusive. Saturdays, Sundays, and City Holidays, as shown on the current year Construction Schedule, are excluded unless authorized by the City. 1-7.2 CONTRACT BONDS. - Add the following sentence to paragraph 1:
The warranty provisions set forth in Section 7-18 shall be secured by the Contract Performance Bond required under this section and said Bond shall remain in full force and effect for a period of one year from the date of completion as specified in the Notice of Completion.
SECTION 2 - SCOPE OF THE WORK
2-2 PERMITS. - Amend the following:
Amend the first sentence of paragraph 1 as follows:
“The Contractor will obtain all permits necessary to perform the work in streets, highways, railways or other rights-of-way.”
Add the following sentence between the first and second sentences of paragraph 1:
For all work within Caltrans right-of-way, the Contractor shall obtain their own Caltrans Encroachment Permit and pay all necessary permit and inspection fees as required by Caltrans.
Redlands Regular Meeting of 09-03-24 737 of 1977
GC 3
Add the following paragraph:
The Contractor shall, prior to the start of work, procure all permits and licenses, including but not limited to, a City Business License for itself, subcontractors, and all parties performing actions associated with this contract within the City of Redlands, City Truck Route Permit, City Street/Lane Closure Permit, City Encroachment Permit, USA Verification Number, DOSH Excavation Permit, other permits required by agencies and/or utilities having jurisdiction on the work, pay all charges and fees required by the City, other agencies and utilities, and give all notices necessary and incidental to the due and lawful prosecution of the work. All City permits associated with this project are no fee to the Contractor.
SECTION 3 - CONTROL OF THE WORK
3-7 CONTRACT DOCUMENTS.
3-7.1 General. – Add the following paragraphs:
Contractor’s working drawings or plans for any structure not included in the plans shall be approved by the Engineer before any work is performed. It is mutually agreed that approval by the Engineer of the Contractor’s working plans does not relieve the Contractor of any responsibility for accuracy of dimensions and details, and that the Contractor shall be responsible for agreement and conformity of their working plans with the approved plans and specifications.
Finished surfaces in all cases shall conform with the lines, grades, cross sections, and dimensions shown on the approved plans. Deviations from the approved plans will be determined by the Engineer and approved in writing. In the event of a discrepancy between any drawing and the figures written thereon, the figures shall be taken as correct.
Should it appear that the work to be done or any matter thereto is not sufficiently detailed or explained by the plans and specification, the Contractor shall apply to the Engineer for such further explanation as may be necessary and shall conform to such explanation or interpretation as part of the Contract so far as may be consistent with the intent of the original plans and specifications. 3-7.1.1 Preconstruction Meeting. The Contractor to whom the contract is awarded, and all his major subcontractors, shall attend a pre-construction meeting. The time and location of said meeting will be set by the City. Contractor will be given adequate notice of such meeting. It shall be the Contractor's responsibility to notify his subcontractors of the time and location of the meeting. All submittals as required under the General Requirements shall be submitted by the Contractor at the time of the meeting.
The Contractor will be provided with an electronic (.PDF file) of the conformed plans and specifications for their use throughout the project. Contractor is responsible for all costs of reproduction.
Progress meetings will be scheduled by the City. The Contractor will be given at least five working days notice of the time and location of said meetings. The Contractor has the responsibility of notifying his subcontractors, suppliers, and fabricators of the time and location of said meetings.
Meetings will be held either at the job site, at the offices of the City of Redlands, or at any other Redlands Regular Meeting of 09-03-24 738 of 1977
GC 4
location approved by the City. The Contractor may request, in writing, that a meeting be held.
The City will schedule a meeting at the Contractor’s request not more than five working days after receiving said written notice.
3-7.2 Precedence of Contract Documents. – Replace paragraph 2 with the following:
The precedence shall be (A. being highest, O. being lowest):
A. Permits from other Agencies as may be required by law.
B. Change Orders.
C. Contract.
D. Addenda.
E. Bid Schedule/Proposal.
F. General Requirements.
G. Technical Specifications.
H. Plans.
I. MUED General Permit Conditions and Trench Specifications.
J. City of Redlands Water & Sewer Systems Standard Specifications.
K. General Conditions.
L. City of Redlands Standard Specifications and Detail Drawings for Design and Construction of Public Improvements and all Supplements
M. Standard Specifications for Public Works Construction (SSPWC), 2018 Edition N. Standard Plans for Public Works Construction, 2012 Edition O. Reference Specifications.
3-8.7 Record Drawings. The Contractor shall maintain at the job site, a set of record drawings for the work showing: exact location information of all existing underground utilities encountered, final locations determined in the field, any deviations from the plans and specifications and new work performed within the work area; and all differences between the work as drawn and as installed for all concealed work as well as work added which is not shown on the drawings. Concealed work shall mean all work installed underground or in an area which cannot be readily inspected by use of access panels, inspection plates or other removable features. When vacuum excavation (potholing) services are required, contractor to provide report that identifies depth and alignment of underground utilities.
These record drawings shall be kept current and legible, and shall be available for inspection at all times by the Engineer, Architect and Contractor. All information, changes in the work or work added on these record drawings shall be marked in red. All markings shall use the same legends that are used on the drawings. Indicate locations by exact dimensions and elevations. Give dimensions and elevations from a permanent reference point and prepare all changes to scale.
At the end of construction, the contractor shall prepare one set of marked-up prints of the record drawings indicating any and all revisions and changes to the drawings reflecting As-Built conditions.
The drawings shall also contain a listing of all subcontractors who worked on the construction project.
The As-Built drawings will be submitted to the Municipal Utilities and Engineering Department for review and approval by the City Inspector and Engineer.
The design engineer or City staff shall prepare the final As-Built drawings for record purposes in one of the following two ways: (1) Check out the original drawings from the City and manually revise the Redlands Regular Meeting of 09-03-24 739 of 1977
GC 5
drawings to reflect the As-Built condition; or (2) Re-plot the original drawings electronically on 4 mil mylars and make revisions electronically to reflect the As-Built conditions. The final As-Built drawings will be reviewed and approved by the City Inspector and Engineer The construction related bonds will not be released by the City until the As-Built drawings are accepted by the Engineer and all City stipulated conditions for the release of the bonds have been satisfied.
3-10 SURVEYING.
3-10.3 Line and Grade. - Add the following sentences to paragraph 1:
All distances and measurements shown are and will be made in a horizontal plane. Construction line and grade staking shall be set at maximum intervals of 25 feet when the grade is 0.50 percent or greater. Construction line and grade staking shall be set at maximum intervals of 12 feet when the grade is less than 0.50 percent.
3-10.4 Permanent Survey Markers.
The Registered (licensed) Land Surveyor or Registered Civil Engineer authorized to practice land surveying in accordance with all provisions of Section 8771 of the Business and Profession Code shall be hired as a subcontractor or employed by the Contractor. 3-10.5 Survey Service.
Contractor shall be responsible for: furnishing all surveying and staking, horizontal and vertical, as shown on the plans and in accordance with the specifications; furnishing all staking for sub-grade and base course grades per typical sections; replacing any existing monuments and ties which have been destroyed by construction; identifying, locating and tying out all monuments and ties necessary within the work area; and shall reinstall all disturbed monuments and ties, supplying the Engineer with copies of monument and tie sheets recorded with the County Surveyor in accordance with applicable State law. Monuments shall be approved by the Engineer.
Surveying and staking shall be done by a Registered (licensed) Land Surveyor or Registered Civil Engineer authorized to practice land surveying in accordance with all provisions of Section 8771 of the Business and Professions Code.
Unless otherwise specified, stakes will be set and stationed by the Contractor’s surveyor for curbs, headers, sewers, storm drains, structures, rough grade and all other staking necessary for the construction of the work. A corresponding cut or fill to finished grade (or flowline) will be indicated on a grade sheet to be supplied to the Engineer. The Contractor shall dig all holes necessary for line and grade stakes.
3-13 COMPLETION, ACCEPTANCE, AND WARRANTY.
3-13.2 Acceptance. - Add the following paragraphs:
The Contractor shall submit written assertion that the work has been completed prior to the Engineer making final inspection. The Engineer will have 48 hours to inspect the work. If the Engineer determines that the work is not complete, written notice will be given.
Redlands Regular Meeting of 09-03-24 740 of 1977
GC 6
Until final acceptance of work by the Engineer, the Contractor shall have charge and care thereof from damage caused by the action of the elements or from any other cause, whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair, restore, and make good all injuries or damage to any portion of the work occasioned by any of the above causes before final acceptance and shall bear the expense thereof.
All work which has been rejected shall be remedied or removed and replaced by the Contractor at their expense with work conforming to the plans and specifications. Any defective material or workmanship which may be discovered before final acceptance or within one year from the date of final acceptance shall be immediately corrected by the Contractor at their expense, notwithstanding that it may have been overlooked in previous inspections and estimates. Failure to inspect work at any stage shall not relieve the Contractor from any obligation to perform sound and reliable work as herein described. It is the Contractor’s ultimate responsibility to deliver a complete, operational project that complies in all details with these specifications, at the time of final acceptance.
Any omission or failure on the part of the City to discover or notify the Contractor of or to condemn defective work or material at the time of construction shall not be deemed as acceptance, and the Contractor will be required to correct defective work or material prior to final acceptance.
The City will endeavor to locate any errors or defective materials or workmanship and call them to the attention of the Contractor prior to subsequent work being performed. However, the City is under no obligation to do so and shall not be held liable because errors or defective material or workmanship by the Contractor are not discovered prior to subsequent work.
Nothing in this section shall be construed to limit the rights of the City to immediately correct conditions which are unsafe or which pose a public health nuisance. Should said corrections later be found to be caused by defective material and/or workmanship, the Contractor and their surety shall reimburse the City for costs reasonably incurred while attending the situation.
In the event it is necessary for the City to file suit to enforce any liability of the Contractor pursuant to this Section, the City shall be entitled to recover from the Contractor, in addition to all other amounts found due and owing, costs of suit and reasonable expenses and fees including reasonable attorneys’ fees incurred by the City in successfully enforcing the Contractor’s obligation, all to be taxed as costs and included in any judgment rendered.
3-13.3 Warranty. - Amend the following:
Amend the first sentence of the paragraph 3:
“The warranty period for specific items covered under manufacturers’ or suppliers’ warranties shall commence from the date of the final acceptance, except where longer warranty periods are specified.” Add the following paragraphs:
All start-up and testing shall be complete, approved and accepted before final acceptance, substantial completion, or beneficial occupancy.
Redlands Regular Meeting of 09-03-24 741 of 1977
GC 7
The warranty provided herein shall not be in lieu of, but shall be in addition to any warranties or other obligations otherwise imposed by the specifications or by law. The remedies provided herein shall not be exclusive and the City shall be entitled to any and all remedies provided by law. 3-14 INSPECTION.
The Contractor shall notify the Engineer at least 24 hours in advance before inspection is required.
Whenever the Contractor varies the period during which work is carried on each day, due notice shall be given to the Engineer so that proper inspection may be provided. Varied working hours may be allowed only upon written authorization from the Engineer.
Work financed in whole or in part with funds from another public entity or performed within the jurisdiction of another public entity shall be subject to inspection at all times by authorized representatives of that entity.
The work shall be ready for inspection, whether by City, other public entities or independent testing laboratories, at the scheduled times arranged by the Contractor. If, in the City’s sole judgment, the work is not ready and the inspection must be rescheduled, the Contractor shall be notified. The Contractor shall reschedule the inspection and provide the proper 24 hour notification for the rescheduled inspection. Any costs incurred by the City for rescheduled inspections shall be reimbursed prior to the release of Bonds.
In order to allow for inspection, the Contractor shall notify the City’s inspector sufficiently in advance of the permanent concealment of any materials or work. The City’s inspector shall make the appropriate notifications to other public entities and independent testing laboratories for inspections.
All inspections required in the specifications for this project shall be coordinated through the City’s inspector.
If any work is concealed or performed without the prior notice specified, the work shall be subject to such tests or exposure as may be necessary to prove to the City, Architect and Engineer, that the materials used and the work performed are in conformity with the drawings and specifications. All labor, tools, materials and equipment necessary for exposing and testing shall be furnished by the Contractor at their expense. The Contractor shall replace at their expense, any materials or work damaged by exposure or testing.
Overtime inspection may be requested by the Contractor. Overtime inspection includes but is not limited to, any hours worked outside of the inspector’s normal working hours including weekends and holidays. Such requests shall be on a case-by-case basis as determined by the Engineer. If the Engineer so determines and approves, overtime inspection shall be paid for by the Contractor at the current City billing rate at the time of request or as billed by other public entities or independent testing laboratories. Any costs incurred by the City for overtime inspection shall be reimbursed prior to the release of Bonds.
SECTION 4 - CONTROL OF MATERIALS
4-1 GENERAL. - Delete and replace with the following:
Redlands Regular Meeting of 09-03-24 742 of 1977
GC 8
Should any work performed or material furnished under the Contract prove defective or not in accordance with the Plans and Specifications and in the opinion of the Engineer such defect is not of sufficient magnitude or importance to make the work dangerous or unusable, or if the removal of such work is impracticable or will create dangerous or undesirable conditions, the Engineer at his discretion shall have the right and authority to retain such work instead of requiring it to be removed and reconstructed, but he shall make such deductions therefore in the payment due the Contractor as may be just and reasonable.
4-1.1 Warranty of Title. No materials, supplies or equipment for the work under this Contract shall be purchased subject to any chattel mortgage or under a conditional sale contract or other agreement by which an interest therein or any part thereof is retained by the seller or supplier. The Contractor warrants clear and good title to all materials supplied and equipment installed and incorporated in the work and agrees, upon completion of all work, to deliver the premises, together with all improvements and appurtenances constructed or placed thereon by him, to the Owner free from any claims, liens, encumbrances or charges, and further agrees that neither he nor any person, firm, or corporation furnishing any material or labor for work covered by the Contract shall have any right to a lien upon the premises or any improvement or appurtenance thereon, provided that this shall not preclude the Contractor from installing metering devices or other equipment of utility companies the title of which is commonly retained by the utility company. Nothing contained in this article, however, shall defeat or impair the right of such persons furnishing materials or labor under any bond given by the Contractor for their protection, or any right under any law permitting such persons to look to funds due the Contractor, which are in the hands of the Owner. 4-1.2 Clayton Act. In submitting a bid to the City, if the bid is accepted the Contractor agrees it will assign to the City all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.
Section 15) or under the Cartwright Act (chapter 2 [commencing with Section 16700] of Part 2 Division 7 of the Business and Professionals Code), arising from purchases of goods, materials, or services by the Bidder for sale to the City pursuant to the bid. Such assignment shall be made and become effective at the time the City tenders final payment to the Bidder.
SECTION 5 – LEGAL RELATIONS AND RESPONSIBILITES
5-1.1 CONTRACTOR’S EQUIPMENT AND FACILITIES.
A noise level limit of 86 dbA at a distance of 15 m (50 feet) shall apply to all construction equipment on or related to the work whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided, except in those cases required for the protection of personnel. 5-1.2 General.
The enclosed toilets required by this section shall be located within an approved yard, if one is acquired by the Contractor. If a yard is not acquired by the Contractor or the project is not within a City owned property, the toilets must be installed on a trailer and removed from the jobsite each day.
At no times shall toilets be stored within the public right of way outside of working hours.
5-3 LABOR. - Amend the following:
Redlands Regular Meeting of 09-03-24 743 of 1977
GC 9
5-3.1 General. - Add the following paragraphs:
Employment of apprentices are required on projects of $30,000 or more. Provisions in Sections 1777.5 of the California Labor Code fixes responsibility of compliance with that section for all apprenticeable occupations with the Contractor. Section 1777.5 provides that the Contractor and every Subcontractor shall submit contract award information to the applicable joint apprenticeship committee. One apprentice hour for every five journeymen hours worked is the minimum State requirement applicable to each apprenticeable trade. Section 1777.7 of said Labor Code provides that the Contractor shall forfeit as a civil penalty the sum of one hundred dollars ($100.00) for each calendar day of noncompliance with provision of said Section 1777.5.
The Contractor will observe all applicable health and safety requirements, including, but not limited to the California and Federal Occupational Safety and Health Acts. The Contractor shall submit for review by the City a Site Specific Health and Safety Plan prior to the commencement of construction activities. This Plan shall meet or exceed the requirements of 29 CFR 1910.120. 5-3.2 Prevailing Wages. - Add the following paragraphs:
Contractors are hereby notified that pursuant to Section 1770 of the Labor Code of the State of California, the City Council of the City of Redlands, California, by Resolution No. 2326, has ascertained the general prevailing rate of hourly wages and rates for legal holidays and overtime work in the locality where this work is to be performed, for each craft or type of workman or mechanic needed to execute the Contract which will be awarded to the successful Bidder. The Contractor shall comply with Sections 1770 to 1780 inclusive of the Labor Code and Master Labor Agreement of Southern California.
The Contractor and each of his subcontractors shall pay each of his employees engaged in work on the project under this Contract in full less legally required deductions and also deductions made pursuant to the regulations prescribed under the so-called “Kick- Back Statute” (48 Sta. 948; U.S.C. 875; 40 U.S.C. 276c).
In accordance with Section 1775 of the California Labor code, Contractor shall forfeit to City, as a penalty, a minimum of $40 for each day, or portion thereof, and a maximum of $200 for each day, or portion thereof, for each worker paid, either by Contractor, or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.
Contractor further agrees to fully comply with all applicable provisions of the California Labor Code including but not limited to Sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Failure to abide by prevailing wages and laws by Contractor will be enforced.
The Contractor or subcontractor shall, as a penalty, to the State or political subdivision on whose behalf the contract is made or awarded forfeit twenty-five ($25) dollars for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any calendar work in violation of Labor Code section 1813. 5-3.3 Payroll Records. – Delete and replace with the following:
Redlands Regular Meeting of 09-03-24 744 of 1977
GC 10
The contractor and subcontractors shall submit electronic certified payroll on a weekly basis to the City of Redlands through LCPtracker. LCPtracker is a web-based labor compliance management system. The Prime Contractor and Subcontractors and lower-tier Subcontractors will receive an email from LCPtracker providing their log-on identification and temporary password. The Contractors will need to follow the instructions in the email to set-up their permanent password and activate their account. Once their account is setup, LCPtracker Inc. provides either computer based or web based training. Training can be accessed via the “Book Now” button located under the “Projects” tab. The prime contractor shall submit their certified payroll, along with any subcontractor who is performing any labor, on a weekly basis. The prime contractor is responsible for all communication with their subcontractors and shall submit their subcontractor’s certified payroll as part of their weekly payroll packet. All labor compliance correspondence and submissions will be made through the LCPtracker software.
All certified payroll shall be submitted no later than 7 days from the close of the pay period. The payroll records shall set out accurately and completely the name, social security number, classification and hourly wage rate of each employee, hours worked by employee during the payroll period and a full weekly wages and the actual weekly wages paid to the employee. Such certified payroll records shall be made available at all time for inspection by the City, the Department of Industrial Relations, the Department of Labor or authorized representatives within ten days of request. The contractor and subcontractor shall preserve weekly payroll records for a period of three (3) years from the date of completion of the Contract. In case on noncompliance with said Section 1776 and after a ten-day period following receipt of written notice, the Contractor shall forfeit to the California Department of Industrial Relations one hundred dollars ($100.00) for each calendar day or portion thereof, for each worker in non-compliance, until compliance is effectuated.
In order to meet labor compliance requirements, all contractors will be required to complete eDocuments which are accessed, submitted and approved through LCPtracker. All eDocuments are required to be signed by an owner/officer or authorized signer. The Prime Contractor and each Subcontractor and every lower-tier Subcontractor and any Vendors subject to this provision shall comply with Title 8, Section 16404 of the California Code of Regulations.
A Fringe Benefit Statement shall be submitted with the first payroll and is required for both the prime contractor and any subcontractors. A new Fringe Benefit Statement will be required when general determinations are issued in February and August. Please refer to the DIR website for additional details. Any weeks where no work was performed must be represented by the submittal of a Statement of Non-Performance covering the 7 day pay period where no hours were worked on the site. Final payroll on the project should state “Final” on the certified payroll, and must be marked as such in the LCPtracker system.
Failure by the Contractor to comply with the aforementioned requirements shall result in withheld progress payments until such time certified payroll documents have been received, reviewed, and accepted by the City. The City reserves the right to seek assistance from the State Department of Industrial Relations in determining the acceptability of certified payroll submittals before release of withheld progress payments. Prior to the release of retention monies, all certified payroll must be submitted on the project and any outstanding issues that may have occurred throughout the project must be resolved.
Redlands Regular Meeting of 09-03-24 745 of 1977
GC 11
5-4 INSURANCE. - Delete Section 5-4.1, Section 5-4.2 and replace with the following:
Before entering into a Contract, the Bidder to whom the Contract has been awarded shall furnish satisfactory evidence that they have secured all required insurance from a responsible insurance company authorized to do business in California and satisfactory to the City, and such insurance shall be maintained in full force and effect at the Contractor's own expense during the life of the Contract.
Contractor shall furnish the City with the customary Certificates of Insurance for all required insurance listed below. General Liability Insurance shall name the City and the Consultant, as an additional insured and shall be primary and non-contributing to any insurance or self-insurance maintained by the City. All liability insurance policies shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policies for any reason whatsoever, the City shall be notified by registered mail, return receipt requested, giving sufficient time before the date thereof to comply with any applicable law or statute, but in no event less than forty five (45) days before expiration or cancellation is effective.
The coverage shall provide the following minimum limits based on the type of work proposed under this Contract. The Contractor shall determine if the proposed work requires Tier 1 or Tier 2 Designated Insurance Requirements shown below.
TIER 1 DESIGNATED INSURANCE REQUIREMENTS
a. Commercial General Liability
¾ $1 Million Per Occurrence/ $2 Million Aggregate
City listed as an Additional Insured on the coverage
Coverage is primary and non-contributory
CONTRACTED OPERATIONS DESIGNATED AS TIER 1
Air Conditioning (HVAC)
Systems (installation)
Electric Light or Power Line
Construction Pipeline Construction
Airport Runways (paving,
repaving, etc.) Elevator Work Roofing
Blasting Operations Excavation Sandblasting
Bridge or Elevated Highway
Construction
Fire Suppression Systems
(installation)
Sewer and Water Main
Construction
Buildings Structural Work
(including elevators)
Gas Mains or Connections
Construction Sign Erection (streets)
Building Structure (raising or
moving) Geophysical Exploration Solar Energy
Cable Installation in Conduits and
Conduit Construction (streets) Grading of Land Street Cleaning Caisson or Cofferdam Work Hazardous Materials Contractors Street or Road Construction Dam or Reservoir Construction Irrigation or Drainage
Construction
Tank Construction, Installation,
Erection or Repair
Demolition (structures) Landscape Construction (street or street medians)
Telephone or Cable Line
Construction
Drilling Painting (exterior greater than
single story)
Tree Pruning, Dusting, Spraying
or Removal
Redlands Regular Meeting of 09-03-24 746 of 1977
GC 12
If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required
If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission b. Business Auto Liability
¾ $1 Million Combined Single Limit
City listed as an Additional Insured on the coverage
Must include liability arising from all owned, leased, hired, and non-owned autos If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission ¾ If Contractor or its subcontractors or suppliers haul hazardous material (including, without limitation, waste), Auto Liability insurance must be applicable to all hazardous waste hauling vehicles, and include MCS 90 and CA9948 Endorsements. c. Commercial Umbrella/ Excess Liability
¾ $5 Million Per Occurrence/ Aggregate
City listed as an Additional Insured on the coverage
Coverage is primary and non-contributory
If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission d. Workers Compensation
¾ $1 Million Per Occurrence for Bodily Injury by Accident ¾ $1 Million Each Employee for Bodily Injury by Disease ¾ $1 Million Policy Limit for Bodily Injury by Accident Waiver of Subrogation in favor of City
If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission e. Pollution Policy (Hazardous Materials) [If Applicable] ¾ Required of Projects that involve Demolition and/or Excavation Activities ¾ $1 Million Per Occurrence/ $2 Million Aggregate
¾ City listed as an Additional Insured on the coverage
CONTRACTED OPERATIONS DESIGNATED AS TIER 2
Air Conditioning (HVAC) Systems
(service and repair) Carpentry (building interiors) Fire Suppression Systems (service and repair) Alarms and Alarm Systems Communications Equipment
Installation (interior) Landscape Construction
Building Interior Work (service,
repair and non-structural
remodeling)
Driveway, Parking Area or
Sidewalk (paving or repaving) Painting (exterior)
Cable Installation in Conduits
(buildings) Fence Erection All Other Job Types including Vendors Redlands Regular Meeting of 09-03-24 747 of 1977
GC 13
TIER 2 DESIGNATED INSURANCE REQUIREMENTS
a. Commercial General Liability
¾ $1 Million Per Occurrence/ $2 Million Aggregate
City listed as an Additional Insured on the coverage
Coverage is primary and non-contributory
If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required
If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission b. Business Auto Liability
¾ $1 Million Combined Single Limit
City listed as an Additional Insured on the coverage
Must include liability arising from all owned, leased, hired, and non-owned autos If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission ¾ If Contractor or its subcontractors or suppliers haul hazardous material (including, without limitation, waste), Auto Liability insurance must be applicable to all hazardous waste hauling vehicles, and include MCS 90 and CA9948 Endorsements. c. Workers Compensation
¾ $1 Million Per Occurrence for Bodily Injury by Accident ¾ $1 Million Each Employee for Bodily Injury by Disease ¾ $1 Million Policy Limit for Bodily Injury by Accident Waiver of Subrogation in favor of City
If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission d. Pollution Policy (Hazardous Materials) [If Applicable] ¾ Required of Projects that involve Demolition and/or Excavation Activities ¾ $1 Million Per Occurrence/ $2 Million Aggregate
¾ City listed as an Additional Insured on the coverage
Contractor expressly waives all rights to subrogation against the City, its officers, employees and volunteers for losses arising from work performed by Contractor for City by expressly waiving Contractor’s immunity for injuries to Contractor’s employees and agrees that the obligation to indemnify, defend and hold harmless provided for in this Agreement extend to any claim brought by or on behalf of any employee of Contractor. This waiver is mutually negotiated by the parties. This shall not apply to any damage resulting from the sole negligence of City, its agents and employees.
To the extent any of the damages referenced herein were caused by or resulted from the concurrent negligence of City, its agents or employees, the obligations provided herein to indemnify, defend and hold harmless are valid and enforceable only to the extent of the negligence of contractor, its officers, agents and employees.
Redlands Regular Meeting of 09-03-24 748 of 1977
GC 14
Subcontractors. The prime contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements from each subcontractor.
The Contractor shall not assign or sublet the contract, in whole or in part, without the written consent of the City, nor shall the contractor assign any monies due to, or to become due to, Contractor hereunder without prior written consent of the City.
The Contractor shall be fully responsible to the City for the acts and omissions of the subcontractor and persons either directly or indirectly employed by the Contractor. Consent to subcontracting part of the work shall, in no way, release the Contractor from responsibility for performance of the work, and Contractor will be held, in all respects, accountable for the same as if no consent had been given.
The Contractor shall give personal attention to this work which is sublet. Nothing contained in the contract documents shall create any contractual relation between any subcontractor and the City.
Hold Harmless and Indemnification. Contractor shall indemnify, hold harmless and defend City and its elected officials, agents and employees and the Consultant from and against any and all claims, losses or liability, including attorney’s fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure to act of Contractor, its subcontractors, and any officers, agents and employees in performing the work required by this Agreement. Contractor’s obligations under this provision shall not be limited in any way by any terms of this Agreement, or the insurance limits.
5-4.3 Worker’s Compensation Insurance. - Delete and replace with the following:
A. Contractor shall have worker’s compensation and employer’s liability insurance in force throughout the duration of the contract in an amount which meets the statutory requirement with an insurance carrier acceptable to the City. The insurance policy shall include a provision prohibiting cancellation of said policy except upon forty-five (45) days prior written notice to City. Certificates of Insurance shall be delivered to the City at the time of the Contractors’ execution of the agreement.
B. Contractor expressly waives all rights to subrogation against the City, its officers, employees and volunteers for losses arising from work performed by Contractor for City by expressly waiving Contractor’s immunity for injuries to Contractor’s employees and agrees that the obligation to indemnify, defend and hold harmless provided for in this Agreement extend to any claim brought by or on behalf of any employee of Contractor. This waiver is mutually negotiated by the parties. This shall not apply to any damage resulting from the sole negligence of City, its agents and employees. To the extent any of the damages referenced herein were caused by or resulted from the concurrent negligence of City, its agents or employees, the obligations provided herein to indemnify, defend and hold harmless are valid and enforceable only to the extent of the negligence of contractor, its officers, agents and employees. 5-6 PATENT FEES OR ROYALTIES. Delete and replace with the following:
The Contractor shall include in its Bid the patent fees or royalties on any patented article or process which may be furnished or used in the Work. The Contractor shall indemnify and hold the City Redlands Regular Meeting of 09-03-24 749 of 1977
GC 15
harmless from any legal action that may be brought for infringement of patents. The Contractor’s attention is directed to “Notice of Patents, Data, and Copyright Regulations” of the Federal Labor Standards.
The Contractor shall bear all costs arising from the use of patented goods and/or processes used on and/or incorporated into the Work. When use of these goods and/or processes is judged to be an infringement and the use is banned, the Contractor, at its own expense, shall, with concurrence of the Engineer, do one of the following:
A. Secure for the City the right to continue using goods and/or processes by suspension of the injunction or by procuring a license(s);
B. Replace said goods and/or processes with non-infringing goods and/or processes; C. Modify said goods and/or processes so that they become non-infringing; or D. Remove said goods and/or processes and refund the sum paid therefore without prejudice to any other rights of the City.
The preceding shall not apply to any goods manufactured to the detailed design of the City contained in the Contract Documents.
5-7 SAFETY.
5-7.1 Work Site Safety.
5-7.1.1 General. - Amend the following:
Add the following sentences to paragraph 1:
Should watering be the sole method utilized for roadway dust abatement purposes, the maximum time interval that shall elapse between applications thereof shall be no greater than 3 hours during normal working day, supplemented by an additional application thereof immediately prior to the conclusion of the workday and at such other times as may be required, including evenings, weekends and holidays as required by the Engineer. Should the Contractor be unable to furnish dust abatement as specified, the City may perform or cause to be performed the necessary service, the expense of which will be deducted from the payment due the Contractor.
Add the following paragraphs:
To insure the protection of storm drain inlets, Best Management Practices (BMPs) shall be employed during cleanup and dust control operations. Refer to Section 7-8.6.
Compliance with this section is of extreme importance to the City and its citizens. The City may fine the Contractor $1,000 per incident if there are issues with dust, mud, unused equipment or materials and rubbish within the construction area that result in citizen complaints. A 24 hour notice shall be issued to the Contractor and failure to correct the problems will result in the fine being levied. This fine will be in addition to those fines potentially charged for NPDES violations.
Redlands Regular Meeting of 09-03-24 750 of 1977
GC 16
5-8 AIR POLLUTION CONTROL.
Dust control shall be performed in accordance with Subsection 7-8 of the Standard Specifications, South Coast Air Quality Management District (SCAQMD) Rule 403, the general Provisions and the following Provision.
Dust resulting from the Contractor’s performance of the work, either inside or outside, the right-ofway shall be controlled by the Contractor. Dust control includes the action necessary to prevent, reduce or control dust within the work area as required to complete the work. The Contractor shall carry out proper and efficient measures to prevent his operations from producing dust in amounts damaging to property or causing a nuisance, or harm to persons living nearby or occupying buildings in the vicinity of the work. The Contractor shall control dust 24 hours a day, seven days a week. The methods to be used for controlling dust in the construction area and along haul roads shall be approved by the Engineer prior to starting any work. The Rule 403 Implementation Handbook published by the SCAQMD, contains a detailed listing of reasonably available dust control measures.
Dust control ordered by the Engineer to be applied on Saturdays, Sundays or holidays will be included in the Contract price for dust control and no additional compensation will be allowed therefore.
The full compensation for all direct and indirect costs incurred for work performed or materials used to control dust resulting from the Contractor’s performance of the work and caused by public traffic, either inside or outside the right-of-way shall be considered as included in the Contract prices paid for the various items of work involved and no additional compensation will be allowed therefore. 5-9 STORAGE OF EQUIPMENT AND MATERIALS.
The Contractor shall be required to provide and maintain as necessary, any additional property required for storage of equipment, materials, etc., to perform work on this project. Should the additional property be located within the city limits of the City of Redlands, the Contractor shall obtain written approval from the City of Redlands Development Services Department and comply with all conditions set therein prior to use. When private property is used for a yard area, the Contractor shall also secure written authorization from the private property owner and supply a copy of such to the City before any monthly progress payment is submitted. Contractor to propose designated areas of the project site, upon approval by the Engineer, suitable for material delivery, storage, and waste collection.
The Contractor shall ensure the construction yard adheres to all local, State and Federal regulations, ordinances, codes and maintained in a neat and orderly manner throughout the duration of the project.
The contractor shall include the construction yard in the Erosion Control Plan or SWPPP and shall be inspected and approved prior to use of the yard. If at any time during the project the location of the construction yard changes from the approved site, the City shall be notified prior to relocation for inspection and approval. Should the Contractor fail to comply with these conditions, the Engineer may suspend the work per SSPWC section 6-3 until the condition is corrected.
Redlands Regular Meeting of 09-03-24 751 of 1977
GC 17
At the end of the project or as required, the Contractor shall: clean up and remove all trash and debris, including all organic trash and debris; clean up and remove all hazardous and biochemical wastes from the property to the satisfaction of the agency (City, County, State, or Federal) charged with overseeing these items; and provide to the City a written release from the private property owner that they are satisfied with all clean up and removal work.
5-9.1 Storage in Public Streets.
Construction materials and equipment shall not be stored within public streets or right of way without prior approval from the City. In order to seek approval, Contractor shall submit a location map with all equipment or materials identified including size, duration and any BMP’s installed and provide at least 7 days for review by the City.
5-10 WATER POLLUTION CONTROL.
The Contractor shall follow the City's guidelines for Storm Water Pollution Prevention in providing storm water pollution control at the project site, including the implementation of approved Erosion/Sediment Control Plans during construction as well as the implementation of approved Water Quality Management Plans.
Construction activities disturbing 1 acre or more of land shall comply with the State Water Resources Control Board’s NPDES General Construction Storm Water Permit. A copy of the Notice of Intent (NOI) to include the Waste Discharge Identification (WDID) number shall be submitted as part of the Storm Water Pollution Prevention Plan (SWPPP) to the Engineer for review. Call (909) 782- 4130 for NOI/WDID information.
All projects requiring grading shall submit to the City for review and approval an Erosion/Sediment Control Plan and a Grading Plan. Permit(s) will not be issued until plans are approved and may be revoked if work required in these specifications are not complied with.
Construction sites shall be maintained by implementation of BMPs in such manner that pollutants are not discharged from the site to the maximum extent practicable. A few references available to help with selection and implementation of applicable BMPs are:
1. California Storm Water Best Management Practice Handbook, American Public Works Association, March 1993;
2. The Construction Site Best Management Practices Manual, November 2000;
3. Storm Water Pollution Prevention Plan and Water Pollution Control Program Preparation Manual, November 2000;
4. California Regional Water Quality Control Board’s San Francisco Bay Region, Guidelines for Construction Projects; and
5. California Regional Water Quality Control Board’s San Francisco Bay Region, Erosion and Sediment Control Field Manual, July 1999.
All discharges into the storm drain system are prohibited except for potable water, properly treated discharge, and those discharges specifically approved by the Engineer. The following are some of the prohibited discharges:
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1. Discharges that could have an impact on human health or the environment, cause or threaten to cause pollution, contamination, or nuisance;
2. Discharges that exceed any applicable water quality standard contained in a statewide Water Quality Control Plan or local Basin Plan; and
3. Discharges containing hazardous substances equal to or in excess of a reportable quantity listed in Federal regulations 40 CFR, Parts 117 and 302.
Materials that can cause or contribute to pollution or a violation of any applicable water quality standard include, but are not limited to: sediments; solid or liquid chemical spills; wastes from paints, stains, sealants, glues, limes, pesticides or herbicides and wood preservatives or solvents; asbestos fibers, paint flakes or stucco fragments; fuels, oils, lubricants or hydraulic, radiator and battery fluids; fertilizers; vehicle and equipment wash water or concrete wash water; concrete, detergent or floatable wastes; wastes from any engine and equipment steam cleaning or chemical degreasing; and chlorinated potable water line flushings.
Unless exempted or authorized by an NPDES permit, all non-storm water discharges require prior approval by the Engineer or the State Water Resources Control Board with Engineer approval.
During construction, temporary storage of such materials as identified above, must occur in a designated area physically separated from potential storm water runoff, with ultimate disposal in accordance with local, state and federal requirements.
De-watering of contaminated groundwater or discharging contaminated soils via surface erosion is prohibited.
Unless indicated otherwise by the Engineer, all projects, regardless of size, shall submit for review and approval, a Water Quality Management Plan (WQMP). The WQMP shall consist of post construction BMPs which shall remain in effect throughout the life of the facility. Refer to WQMP guidelines.
5-11 TEMPORARY LIGHTS, POWER AND WATER.
Any water drawn from a City fire hydrant shall be via a City owned water meter. Said meter may be obtained from the Municipal Utilities & Engineering Department. Contractor is responsible for payment of a $1200 deposit fee. Said meter shall be returned in a condition like received, less normal wear and tear. All meters are loaned subject to the conditions of the Fire Hydrant Construction Meter Water Service Application. Contractor must provide proposed location of meter and notify Customer Service at (909) 798-7516 each time the meter is relocated during construction. Water reasonably used in connection with the construction contract will be provided at no cost to the Contractor. Water use determined to be wasteful or unreasonable will be charged for at the prevailing rate. 5-12 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS.
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The Contractor shall relocate, re-establish, repair or replace all existing improvements within the work limits or right-of-way which are not designated for removal (e.g., sprinkler systems, curbs, sidewalks, driveways, fences, walls, signs, utility installations, pavement, structures, etc.) which are damaged or removed as a result of its operations.
Relocations, re-establishments, repairs and replacements shall be at least equal to existing improvements and shall match them in finish and dimension.
All costs to the Contractor for protecting, removing, restoring, relocating, repairing, replacing or reestablishing existing improvements shall be included in the Bid.
The Contractor shall be responsible for the maintenance of the streets and roadways to be used by public and local traffic through and adjacent to the construction zone, from the date of "Notice to Proceed" until the date of acceptance of the completed construction improvements.
Street maintenance shall include filling of potholes, grading of subgrade and base, replacing signs, installing interim pavement striping and markers on the project streets and other side streets within the construction zone. Street maintenance shall also include sweeping and washing of streets, adjacent and connected to the construction zone on a weekly, or more frequent schedule, to prevent the accumulation of dust, dirt, gravel or other deleterious materials, all as necessary to maintain the construction roadways and adjacent streets in a safe, clean and drivable condition for use by public and local traffic.
Upon request from the City for information pertaining to a claim against the contractor, contractor shall provide a written/email response, including all requested information, within 14 calendar days of City’s request. If a response with all requested information is not provided to the City within 14 calendar days, a penalty of $500 per calendar day will be assessed to the Contractor by the City. 5-13 PUBLIC CONVENIENCE AND SAFETY.
5-13.1 General.
The Contractor may be allowed to close the roadway, or a portion thereof, to traffic during normal work hours upon approval from the Engineer. During any closure, the Contractor shall allow access for residents, schools, trash service trucks, churches and businesses within the affected portion of roadway, except as required for construction for a reasonable period of time. The Contractor shall notify residents as noted within Section 5-18.
The Contractor shall provide and install barricades, delineators, warning devices and construction signs in accordance with the Work Area Traffic Control Handbook (WATCH) prepared by the Southern California Chapter of the American Public Works Association. During adverse weather or unusual traffic or working conditions additional devices shall be placed as directed by the engineer.
All traffic signs and devices shall conform to the current State of California, Department of Transportation (CALTRANS), "Manual of Warning Signs, Lights, and Devices for Use in Performance of Work upon Highways", unless otherwise approved by the Engineer.
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Fences, barriers, lights and signs shall be furnished, erected and maintained as necessary to give an adequate warning to the public at all times that the work is under construction and of dangerous conditions to be encountered as a result thereof, and warning and directional signs shall also be erected and maintained as may be required by the City. Should the Contractor fail to furnish a sufficient number of traffic and/or pedestrian safety devices within three (3) hours after being notified, the Owner will place such necessary items and the Contractor shall be liable to the Owner for providing such devices in accordance with the following provisions:
1. For placing of barricades - $15.00 per barricade for each day or part thereof.
For flashers - $15.00 per flasher for each day or part thereof.
For traffic cones - $7.50 per cone for each day or part thereof.
2. In the event that the services of the Owner are required outside the normal working hours and/or days or items not noted above are furnished by the City, all costs incurred by the City shall be the responsibility of the Contractor.
The Contractor shall relocate, preserve and maintain the visibility of all signs within the project limits which affect the flow of traffic, as directed by the engineer. Any signs that are missing or found damaged shall be replaced immediately by the Contractor at his expense.
The Contractor shall provide and maintain Class II barricades along excavation edges parallel to the flow of traffic at a spacing of twenty-five feet (25'). Class II barricades mounted with flashers shall be installed around work areas in parkways. Class II barricades shall have alternating black and reflectorized white (or yellow) stripes at an angle of 45 degrees. The stripe with shall be four to six inches.
During paving operations barricades may be supplemented with minimum size eighteen-inch (18") high traffic cones and delineators such that spacing between barricades and/or cones or delineators is no greater than twenty-five feet (25"). At all access points such as intersecting streets, alleys and driveways, barricades and/or cones shall be provided at five-foot (5') intervals so as to prevent vehicular access to the paving area. Where access from an intersecting street is prohibited, a "Road Closed" sign shall be provided. "No Left Turn" sign shall be provided wherever required by the Engineer.
Clearances from traffic lanes shall be 5 feet to the edge of any excavation and 2 feet to the face of any curb, pole, barricade, delineator or other vertical obstruction.
A 4 foot wide pedestrian walkway shall be maintained in the parkway area on each side of all streets, unless otherwise authorized by the Engineer. The minimum clearance from: the edge of pedestrian walkways to any traffic lane shall be 5 feet; the edge of pedestrian walkways to any work zone shall be 3 feet; and the surface of pedestrian walkways to any overhead obstruction shall be 7 feet.
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The Contractor shall, at the end of each work day, have backfilled, compacted and placed a temporary drivable roadway surface on all work areas within traveled roadways prior to leaving the job site. Failure to comply to the satisfaction of the Engineer shall result in immediate correction by City forces, and all costs shall be borne by the Contractor.
Traffic control devices shall be marked with the Contractor’s name as appropriate. At no time shall any traffic control devices marked with companies or agencies other than the Contractor or subcontractors, be utilized within the work area.
All said traffic controls and safety devices shall be maintained in clean condition, with any and all graffiti removed by the end of workday on which the graffiti was first reported to the Contractor.
If the traffic control devices are deemed unacceptable by the Engineer due to being damaged, dirty, or marked incorrectly, the Contractor shall replace the traffic control devices immediately. Should the Contractor fail to furnish traffic control devices within three (3) hours after being notified, the Owner will place such necessary items and the Contractor shall be liable to the Owner for providing such devices in accordance with the provisions above.
5-13.1.1 Vehicular Access.
At such times as driveways are inaccessible due to the Contractor's work they shall be blocked by two (2) Class II barricades or one (1) Class II barricades and two (2) delineators. Driveways that are ramped or planked for temporary access shall be provided with a delineator at each side. 5-13.1.2 Signage. The Contractor shall furnish, erect and maintain all construction traffic signage as required and specified.
All construction traffic signage shall be in place prior to commencing any work, placed as needed during construction, moved as necessary and removed only upon completion of all work.
All construction traffic signage and controls shall comply with the State of California Manual of Traffic Controls, Warning Signs, Lights and Devices for use in Performance of Work Upon Highways. All construction traffic signage used in the performance of the work shall be a minimum of the encapsulated lens (high intensity) type. All traffic controls and safety devices, equipment and materials, including but not limited to cones, channelizers, delineators, flashing warning lights, barricades, high level warning devices, telescoping flag trees, flags, signs, markers, portable barriers, flashing arrow signs, changeable message signs, markings and flagging equipment shall be provided and maintained in like new condition.
When a Traffic Signal is constructed as a part of the project, the Contractor shall place and maintain for one calendar month, a message board for each approach leg to a new traffic signal. The message board shall read “CAUTION - NEW TRAFFIC SIGNAL”. The one month period shall begin from the day of activation. This requirement may be lessened or waived, on a case-by-case basis, by the Engineer.
The Contractor shall furnish and properly install, construct, erect, use and continuously inspect and maintain, twenty-four (24) hours per day, seven (7) days per week, including holidays, all said Redlands Regular Meeting of 09-03-24 756 of 1977
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devices, equipment and materials and all temporary and permanent pedestrian and driving surfaces as necessary to provide for the safety and convenience of, and to properly warn, guide, control, regulate, channelize and protect the vehicular traffic, pedestrian traffic, project workers, and the public throughout the entire limits of the work activity and beyond said limits as necessary to include areas affecting or affected by the work, from the date of notice to proceed to the completion and acceptance of the work. Any corrective work required to be performed by City forces shall be charged to the Contractor and paid in full before release of any bonds on the project.
All traffic cones shall be no less than 28 inches in height, except that shorter cones, 12 inches minimum height, may be permitted during striping maintenance operations where the only function of the cone is to separate traffic from the wet paint. All barricades used to delineate traffic at night or placed in or adjacent to the traveled roadway at night, shall be equipped with flashing warning lights.
Channelizers shall be required when lane restrictions, detours or other work conditions need to be maintained for periods longer than normal work hours. Channelizers shall be surface-mounted type and shall be furnished, placed and maintained at the locations shown on the plans or as approved by the Engineer and shall conform to these specifications. Channelizers shall be, at the Contractor’s option, one of the following types, or approved equal: (1) Safe-Hit SH236SMA; (2) Repo “The Replaceable Post”; or (3) Carsonite, “Super Duck” SDF-436.SDF-436. 5-13.2 Traffic Control Plan
The Contractor shall provide a Traffic Control Plan to the agency for approval prior to the scheduled commencement of work. Comments and corrections shall be returned to the Contractor within five (5) working days.
The Contractor shall be required to maintain one lane in each direction when working on the roadway.
Access to schools, businesses, etc. shall be maintained as necessary for their operations. If closures are authorized by the Engineer, all detour signage shall be installed prior to closure of specified portion of roadway(s), and shall be maintained during closure.
The Contractor shall make provision to allow pedestrians full access across work areas at existing crosswalks, while working within those areas.
Traffic controls, including but not limited to vehicular and pedestrian traffic controls, maintenance of vehicular and pedestrian access, detours, and street closures shall be in accordance with Subsection 7-1, of the current edition of the "Standard Specifications for Public Works Construction," including all its subsequent amendments, and the current edition of the "Work Area Traffic Control Handbook." Traffic control and the Traffic Control Plan shall conform to the following:
a. All major streets shall remain open to through-traffic at all times, residential street will be closed to traffic only as long as it takes for material application and drying time.
b. The Traffic Control Plan shall indicate the traffic control requirements for the different types of work to be performed. The Contractor shall be Redlands Regular Meeting of 09-03-24 757 of 1977
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responsible for the preparation of Plans as necessary for specific items of work. These Plans shall be approved by the City's Engineer. c. All traffic controls and safety devices, equipment and materials, including but not limited to cones, delineators, flashing warning lights, barricades, high level warning devices (flag trees), flags, signs, markers, portable barriers, flashing arrow signs, markings, and flagging equipment shall be provided and maintained in "like new" condition.
d. The Contractor shall furnish and properly install, construct, erect, use, and continuously inspect and maintain, twenty-four (24) hours per day, seven (7) days per week, all said devices, equipment and materials and all temporary and permanent pedestrian and driving surfaces as necessary to provide for the safety and convenience of, and to properly warn, guide, control, regulate, channelize and protect the vehicular traffic, pedestrian traffic, project workers, and the public throughout the entire limits of the work activity and beyond said limits as necessary to include area affecting or affected by the work, from the start of work to the completion of the work.
In the event the slurry and cape seal ravels, a "loose gravel" (C6) sign shall be placed to adequately warn the public.
e. High-level warning devices (flag trees) are required at all times for any work being performed within the roadway unless otherwise specifically authorized by the City's Engineer.
f. All barricades shall be equipped with flashing warning lights, and all traffic cones shall be no less than twenty-eight inches (28") in height, except that shorter cones, twelve inches (12") high or higher, may be used during striping maintenance operations where the only function of the cones is to protect the wet paint from the traffic.
g. Type III barricades, no less than six feet (6') in length and equipped with two (2) Type "N" markers each and two (2) flashing warning lights each, shall be used to close streets, except as otherwise specifically authorized in advance by the City's Engineer for minor maintenance work of no more than one (1) working days duration on weekdays, or on holidays only, and between 8:00 a.m. and 3:30 p.m. only. Said barricades shall be placed across the full roadway at each point of closure with the distance between barricades or between barricades and curbs, not exceeding three feet (3'), except that one (1) eleven-foot (11')-wide gap between barricades shall be provided at the center of the street. Barricades to the right of the street's center, facing the inbound vehicular traffic, shall also be equipped with one (1) Type C2 "Road Closed" sign each or one (1) Type C3A "Road Closed to Thru Traffic" sign each.
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h. Except for residential streets, as otherwise directed and/or authorized by the City's Engineer, two-way vehicular traffic shall be maintained at all times within two (2) eleven foot (11')-wide lanes on streets, having an effective roadway width of forty-four feet (44') or more with restricted parking, and other streets of lesser widths may be reduced to one (1) twelve-foot (12') wide lane with work activity being limited to one side at a time, and with one-way vehicular traffic being maintained at all times by properly trained and experienced flaggers.
No reduction of the traveled way width shall be permitted on any City street before 8:00 a.m. nor after 3:30 p.m., on weekends or holidays, or when active work is not being done, unless prior authorization to do so is granted by the City's Engineer.
Arrow boards shall be required for all lane closures on major streets. i. Properly trained and experienced flaggers shall be provided to traffic when said traffic is to be interrupted, when two-way traffic is to be reduced to one-way traffic, and at such other times as is necessary to safely pass the traffic through or around the work area, and when so directed by the City's Engineer.
j. Vehicular access to occupied residential property may be restricted on weekdays other than holidays between the hours of 8:00 a.m. to 3:30 p.m. while essential work activity is taking place, with specific prior written approval from the City's Engineer, providing the Contractor gives the owner and/or resident at least forty-eight (48)-hour advance written and oral notice. See Part 2, "Notification of Residents," herein.
Convenient and safe pedestrian access to occupied residential property shall be maintained at all times. Access to mailboxes must be maintained at all time, such that the postal delivery service is not interrupted.
Access to vacant and unused property may be restricted at the Engineer's discretion. Both vehicular and pedestrian access shall be maintained at all times to all other property except as otherwise specifically authorized in writing by the City's Engineer.
k. Any traffic control and safety devices and equipment being used which becomes damaged, destroyed, faded, soiled, misplaced, worn out, inoperative, lost, or stolen shall be promptly repaired refurbished and/or replaced, and any traffic control and safety devices and equipment being used which are displaced or not in an upright position from any cause, shall be promptly returned or restored to their proper position.
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l. An unobstructed view of all signs and warning devices including but not limited to stop signs, stop ahead signs, street names signs, and other regulatory, warning and construction signs, markers, and warning devices shall be maintained at all times. No trucks or other equipment or materials shall be stopped, parked, or otherwise placed so as to obscure said signs, markers, and devices from the view of vehicular and/or pedestrian traffic to which it applies.
m. When entering or leaving roadways carrying public traffic, the Contractor's equipment, whether empty or loaded, shall yield to said public traffic at all times, except where the traffic is being controlled by police officers, fire officers, properly trained and experienced flaggers, or at traffic signalized intersections.
n. Stockpiling and/or storage of materials on any public right-of-way or parking areas will not be allowed without specific permission of the Engineer. Materials spilled along or on said right-of-way or parking areas shall be removed completely and promptly. All stockpile and/or storage areas shall be kept in a safe, neat, clean, and orderly fashion, and shall be restored to equal or better than original condition upon completion of the work.
o. Where vehicular access to abutting property must be restricted, the work shall be so selected, arranged, and scheduled that the person(s) requiring access to said abutting property and/or residents along said streets affected will be able to park within a reasonable distance of not more than five hundred feet (500') from their homes and/or destination. Residents must be supplied written notice of such restrictions a minimum of 48 hours in advance.
p. When work has been completed on a particular street or has been suspended or rescheduled, and said street is to be opened to vehicular traffic, all equipment, "NO PARKING" signs, other obstructions, and unnecessary traffic control devices and equipment shall be promptly removed from that street except as otherwise authorized or directed by the City's Engineer. q. Should the Contractor be neglectful, negligent, or refuse, fail, or otherwise be unavailable to promptly, satisfactorily, and fully comply with the provisions specified and referred to hereinabove, the City reserves the right to correct and/or mitigate any situation, which in the sole opinion of the City's Engineer constitutes a serious deficiency and/or serious case of noncompliance, by any means at its disposal at the Contractor's and/or permittee's expense, and will deduct the cost therefore from the Contractor's progress and/or final payment. Such corrective action taken by the City shall not reduce or abrogate the Contractor's legal obligations and liability for proper traffic control and safety measures, and shall not serve to transfer Redlands Regular Meeting of 09-03-24 760 of 1977
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said obligations and liabilities from the Contractor to the City or the City's agents.
r. Violations of any of the above Provisions and/or Provisions of the referenced publications, unless promptly and completely corrected to the satisfaction of the City's Engineer, shall at the sole discretion of the City, be grounds for termination of the Contract, or shut down or partial shutdown of the work, without compensation to the Contractor and/or permittee, or liability to the City, all as prescribed by Contractual obligation or State law, whichever is applicable.
Full compensation for furnishing all labor, materials, tools, equipment, flaggers, lights, channelizers (surface mounted), temporary striping, barricades, portable flashing lights, flashing arrow signs, traffic control and detour plan, and incidentals required to comply with the provisions specified and referred to herein above, to provide all required traffic and pedestrian control for the duration of this contract, all as shown and as specified, shall be paid as specified in Section 01200 of the General Requirements and no other compensation shall be made therefore.
5-13.3 Edison Energized Conductors. The Contractor hereby promises and agrees that in the performance of the Work, he will employ and utilize only qualified persons, as hereinafter defined, to work in proximity to Edison's secondary, primary and transmission facilities. The term "qualified person" is defined as follows:
"Qualified Person". A person by reason of experience or instruction is familiar with the operation to be performed and hazards involved.
Contractor further promises and agrees that the provisions of this paragraph shall be and are binding upon any Subcontractor or Subcontractors that may be retained by it, and that the Contractor shall take such steps as are necessary to insure compliance by said Subcontractor or Subcontractors with the requirements of this paragraph.
5-14 CONTRACTOR’S RESPONSIBILITY FOR DAMAGE.
5-14.1 Responsibility for Damage. The Contractor agrees to and does hereby indemnify, defend and hold harmless the City, its elected officials and the Consultant and their officers, agents and employees from every claim or demand made, and every liability, loss, damage, or expense of any nature whatsoever, including attorney's fees and costs, which may be incurred by reason of:
(a) Liability for damages for (1) death or bodily injury to persons, (2) injury to loss or theft of property, (3) any other loss, damage or expense arising under either (1) or (2) above, sustained by the Contractor or any person, firm or corporation employed by the contractor upon or in connection with the work called for in this agreement, except for the liability resulting from the sole negligence or willful misconduct of the City, its elected officials and their officers, employees and agents who are directly employed by the City and the Consultant; and Redlands Regular Meeting of 09-03-24 761 of 1977
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(b) any injury to or death of persons or damage to property caused by any fault, neglect, default or omission of the Contractor, or any person, firm or corporation employed by the Contractor, either directly or by independent contract, including all damages due to loss or theft, sustained by any person, firm or corporation, including the City, arising out of, or in any way connected with the work covered by this agreement, whether said injury or damage occurs either on or off City property, provided that any of the foregoing (1) is attributable to personal injury, bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself), including the loss of use resulting there from, and (2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, any supplier, anyone directly or indirectly employed by any of them or anyone for whose act or omissions any of them may be liable, regardless of whether or not caused in part by any act or omission (active, passive, or comparative negligence included, excepting the active negligence of the District) of a party indemnified hereunder.
(c) The Contractor, at its own expense, cost, and risk shall defend any and all actions, suits or other proceedings that may be brought or instituted against the City, its elected officials, officers, agents and employees and the Consultant, against any such claim, demand or liability, and shall pay or satisfy any judgment that may be rendered against the City, its elected officials, officers, agents or employees, in any such action, suit or other proceedings as a result thereof.
5-15 NO PERSONAL LIABILITY. Neither the City Council, the Engineer, the Consultant, nor any other officer or authorized assistant or agent shall be personally responsible for any liability arising under the contract.
5-16 CONTRACTOR'S RESPONSIBILITY FOR WORK. Except as provided above, until the formal acceptance of the Work by the City, the Contractor shall have the charge and care thereof and shall bear the risk of injury or damage to any part thereof by the action of the elements or from any other cause, whether arising from the execution or from the non-execution of the Work. The Contractor shall rebuild, repair, restore, and make good all injuries or damages to any portion of the work occasioned by any of the above causes before final acceptance and shall bear the expense thereof, except such injuries or damages occasioned by act of the federal government or the public enemy.
The City of Redlands shall not be held responsible for the care or protection of any material or parts of the work prior to final acceptance, except as expressly provided in these specifications.
The City shall not be responsible for security of the Contractors equipment or materials at the site.
The City will not be responsible for theft or damage to any property or materials of the Contractor.
Security for Contractor’s property shall be the responsibility of the Contractor. 5-17 WARRANTY OF WORK. The Contractor shall guarantee the Work against defective materials or workmanship for a period of (1) year from the date of completion date specified in the Notice of Completion, except where longer warranty periods are specifically stated. As specified in Section 2-4 in the GENERAL CONDITIONS, the Performance Bond shall remain in full force and effect during the warranty period.
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All work which has been rejected, shall be remedied, or removed and replaced, by the Contractor at his own expense, with work conforming to the Plans and Specifications. Any defective material or workmanship which may be discovered before final acceptance or within (1) one year from the completion date specified in the Notice of Completion shall be corrected immediately by the Contractor at his own expense notwithstanding that it may have been overlooked in previous inspections and estimates. Failure to inspect work at any stage shall not relieve the Contractor from any obligation to perform sound and reliable work as herein described. It is the Contractor's ultimate responsibility to deliver at the time of final acceptance a complete project that complies in all details with these Contract Documents. All items shall be ready to operate.
Any omission or failure on the part of the Owner to discover or notify the Contractor of or to condemn defective work or material at the time of construction shall not be deemed an acceptance, and the Contractor will be required to correct defective work or material prior to final acceptance.
The Owner will endeavor to locate any errors or defective materials or workmanship and call them to the attention of the Contractor prior to subsequent work being performed. However, the Owner is under no obligation to do so and shall not be held liable because errors or defective material or workmanship by the Contractor are not discovered prior to subsequent work.
During the (1) one year warranty period, should the Contractor fail to remedy defective material and/or workmanship, or to make replacements within five (5) days after written notice by the Owner, it is agreed that the Owner may make such repairs and replacement and the actual cost of the required labor and materials shall be chargeable to and payable by the Contractor or his Surety.
Nothing in this section shall be construed to limit the rights of the Owner to immediately correct conditions which may be unsafe or which may pose a public health nuisance. Should said conditions later be found to be caused by defective material and/or workmanship, the Contractor and his Surety shall reimburse the Owner for costs reasonably incurred while attending the situation.
In the event it is necessary for the Owner to file suit to enforce any liability of the Contractor pursuant to this sections WARRANTY OF WORK, the Owner shall be entitled to recover from the Contractor, in addition to all other amounts found due and owing, costs of suit and reasonable expenses and fees, including reasonable attorneys' fees, incurred by the Owner in successfully enforcing the Contractor's obligations, all to be taxed as costs and included in any judgment rendered.
The warranty provided herein shall not be in lieu of, but shall be in addition to any warranties or other obligations otherwise imposed by the Contract Document or by law. The remedies provided herein shall not be exclusive and the Owner shall be entitled to any and all remedies provided by law. 5-18 NOTIFICATION OF RESIDENTS/BUSINESSES. The Contractor shall notify all residents, firms, institutions, agencies, and utility companies which may be affected by the work.
Notification shall be by hand delivery of an approved notice within the project limits approved by the City. The notification process shall consist of two notifications, one prior to the start of construction for all properties within the project area and a second notification at least seven days in advance of any activity which may impact each specific property. In the event of any work within the downtown Redlands Regular Meeting of 09-03-24 763 of 1977
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area, the distribution of the second notification shall be at least fourteen days in advance of any activity. Activities impacting said properties and, therefore, requiring the above said notices include the following: the work itself; closure or partial closure of the street; and disallowance of street parking and disallowance of vehicular ingress to or egress from the property.
Said firms, institutions, agencies, and utility companies which must be notified of proposed work shall include, but are not limited to the following: public schools, private schools, day care centers, postal service, hospitals, governmental services, police department, fire department, ambulance services, Omnitrans, solid waste collection, and City street sweeping.
The proposed notice shall be submitted to the Engineer at least seven calendar days prior to the date of distribution for review and approval. The submittal shall also include a map identifying the limits of the work and proposed limits of distribution. The printed notices shall contain a general description of the work to be done, the name of the street with limits, the day and date of the work and the name and telephone number of the Contractor. The notice shall also include a statement that there will be no disruption of trash collection schedules and that trash should be set out by 6:00 a.m. on the scheduled day of pickup. If on-street parking will be affected the notice shall include a statement that no on-street parking will be allowed between the hours of 7:00 a.m. and 5:00 p.m. on the day of work, and a statement that it will be necessary to tow away parked vehicles at the owner's expense per California Vehicle Code CVC 22651L and CVC 22654D.
The Contractor will provide City with the dates and addresses of when project notifications are delivered to affected properties. City will verify the notification process is completed in compliance with the requirements of the specifications. Work will commence when City approves Contractor’s compliance with the requirements set forth in the specifications.
If on-street parking is affected, the Contractor shall also post pre-approved "NO PARKING-TOW WAY" signs on 1 x 2 wood stakes or barricades at one hundred foot (100’) maximum spacing along the affected areas of the street, 48 hours prior to the start of the work. The "NO PARKING-TOW AWAY" signs shall contain the day, date, and hours that parking will be prohibited on that particular street and a statement that parked vehicles will be towed away at owner's expense per California Vehicle Code CVC 22651L and CVC 22654D. The Contractor shall maintain said signs throughout the day of work, and shall start the removal of said signs by 4:00 p.m. and complete the removal by 6:00 p.m. on said day of work or as otherwise directed by the Engineer.
The Contractor shall document the day, date, and time the signs are installed because the no parking restriction cannot be enforced until the signs have been in place 24 hours. Posting of signs on trees, utility poles, light standards and other existing parkway improvement is strictly forbidden.
In the event of street resurfacing operations, the notices to residents shall contain a statement that the street to be resurfaced will be closed to vehicular traffic, and the suggestion that if they require the use of their vehicles on the day of the resurfacing work, they should consider parking their vehicle on a nearby street which is not scheduled for a resurfacing application.
In the event scheduled work is delayed, the Contractor shall immediately remove all "NO PARKING" signs. The contractor must notify all previously notified, in person and with printed notices, that the Redlands Regular Meeting of 09-03-24 764 of 1977
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work will be rescheduled and that they will be re-notified 48 hours in advance. The Contractor shall have an adequate supply of approved notifications for distribution to residents.
Full compensation for conforming to these requirements shall be considered as included in the various Contract items of work involved, and no additional compensation will be allowed therefore.
Failure to comply with this section shall result in a penalty assessment imposed of up to $10,000 per violation at the City’s discretion.
SECTION 6 – PROSECUTION AND PROGRESS OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK. - Add the following paragraph:
Contractor shall notify Underground Service Alert (USA) at 1 (800) 227-2600, two working days prior to starting work, and must submit verification number to the City prior to starting work.
6-1.2 Commencement of the Work. - Amend the second sentence as follows:
“The work shall start within 10 days thereafter, and be diligently prosecuted to completion within the Contract Time.”
6-3 TIME OF COMPLETION.
6-3.1 General. - Add the following sentence:
The time of completion of the Contract shall be expressed in consecutive calendar days. 6-4.1 General. - Add the following paragraphs:
If saturated soil is encountered during construction due to leaks in an existing utility, contractor shall remove saturated material and replace with a suitable backfill material until adequate compaction can be attained by verification from the City's Geotechnical Engineer.
Prior to any removal of saturated material, contractor shall discuss the methods of remediation with the City's representative. Approval from the City, or the City's representative, shall be obtained for any amount of saturated material removal in which the contractor anticipates to be compensated for, if approval is not obtained all costs shall be borne by the contractor.
Up to a 14 day delay in paving operations may be requested after all leaks have been resolved to provide time for excess moisture to dissipate, at no additional cost to the city, in lieu of removing and replacing the saturated soil. A no cost change order will be prepared to provide the contractor with additional contract time if such delay is requested by the City. 6-9 LIQUIDATED DAMAGES. The value of liquidated damages noted in this section is amended to five hundred dollars ($500) per calendar day.
6-10 NOTICE AND SERVICE THEREOF. Any notice required or given by one party to the other under the Contract shall be in writing and shall be dated and signed by the party giving such Redlands Regular Meeting of 09-03-24 765 of 1977
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notice or by duly authorized representative of such party. Any such notice shall not be effective for any purpose whatever unless served in the following manner:
Notice shall be given to the Contractor by personal delivery thereof to said Contractor or to his authorized representative at the project site, or by deposing the same in the United States Mail enclosed in a sealed envelope addressed to said Contractor at the address established for the conduct of work under this Contract, certified and with postage prepaid.
Notice shall be given to the Surety, or any other person, by personal delivery to said Surety or other person, or by depositing the same in the United States Mail, enclosed in a sealed envelope addressed to such Surety or persons at the address of said Surety or persons last communicated by him to the party giving the notice, certified and with postage prepaid.
Notice shall be given to the Owner by personal delivery thereof or by depositing the same in the United States Mail enclosed in a sealed envelope, certified and with postage prepaid. The address of record for the owner is:
City of Redlands
Municipal Utilities & Engineering Department
P.O. Box 3005
35 Cajon Street, Suite 15A
Redlands, CA 92373
6-11 PUBLIC RECORDS ACT. All documents, Plans, specifications and all other information relating to the conduct of the City’s business, including information submitted by the Contractor, shall become the exclusive property of the City and except as provided by law shall be deemed public records. Said information shall be subject to the provisions of the California Public Records Act (Government Code Sections 6250 et seq.).
Under no circumstances will the City be responsible or liable to the Contractor, submitter or any other party for the disclosure of any records or information submitted to the City, regardless of whether such records or information are labeled “Trade Secret”, “Confidential”, or “Proprietary” (or words to similar effect) and regardless of whether the disclosure is required by law or a court order or occurs through inadvertence, mistake, or negligence on the part of the City or its officers, employees, and/or Contractors.
The City will not advise as to the nature or content of documents entitled to protection from disclosure under the California Public Records Act, including interpretations of the Act or the definition of “Trade Secret”. The submitting party shall be solely responsible for all determinations made under the Act, and where appropriate for clearly and prominently marking each and every page or sheet of information with “Trade Secret”, “Confidential”, or “Proprietary”. Each submitting party is advised to contact its own legal counsel concerning the California Public Records Act and its applicability to the submitting party’s own circumstances.
In the event of litigation concerning the disclosure of any information submitted by the submitting party, the City’s sole involvement will be as a stakeholder, retaining the information until otherwise Redlands Regular Meeting of 09-03-24 766 of 1977
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ordered by a court. The submitting party, at its sole expense and risk, shall be responsible for any and all fees and costs for prosecuting or defending any action concerning the information, and shall indemnify and hold the City harmless from all costs and expenses including attorneys’ fees, in connection with such action.
SECTION 7 - MEASUREMENT AND PAYMENT
7-3 PAYMENT.
7-3.2 Partial and Final Payment. - Delete and replace with the following:
The closure date for the purpose of making monthly progress payments shall be assigned by the Engineer during the pre-construction meeting. Payment, less deductions, unearned work and retention, will be made within 30 days of the closure date. If a dispute exists between the City and the Contractor regarding an item included in the Contractor's Monthly Progress Payment Request, progress payments will be withheld until said dispute is resolved, in which case longer period of time will be required to make such payment. No such payment shall be required to be made, when in the judgment of the Engineer, the total value of the work since the last estimate amounts to less than $500.
If, in the opinion of the Engineer, work is not progressing according to the approved schedule, payments may be withheld until the Contractor returns to the approved schedule.
Deductions will be made for: (1) amounts due the Owner for equipment or material furnished or services rendered; (2) amounts due the Owner under the terms of the Contract; (3) amounts of any claims of lien filed with the Owner; (4) accrued amounts of liquidated damages; (5) amounts required to be deducted by Federal, State or local governmental authorities. From the balance thus determined will be deducted the amounts of all previous payments, and the remainder shall constitute the monthly payment due the Contractor.
A retention of five percent (5%) will be withheld from each and every progress payment to the Contractor. This percentage will remain constant throughout the duration of the Contract. The City shall make a progress payment within thirty (30) days after receipt of an undisputed and properly submitted payment request from Contractor pursuant to Public Contract Code section 20104.50.
After completion of the work to the satisfaction of the Engineer, the Engineer shall make a final estimate of the amount of work done. The City shall pay the entire sum so found to be due after deducting there from all previous payments and all amounts to be retained under the provisions of the Contract. All prior partial estimates and payments shall be subject to correction in the final estimate and payment. The final payment shall not be due and payable until the expiration of thirty-five (35) days from and after the recordation of the Notice of Completion filed by the City.
As provided by paragraph 22300 of the California Public Contract Code, the Contractor may substitute securities for any monies withheld by the City to ensure performance under the Contract.
Substitute securities shall be deposited in a financial institution in a form acceptable to the City of Redlands. The financial institution shall be located within the City limits of the City of Redlands.
The Escrow Agreement to be used is set forth in Public Contract Code section 22300. 7-3.3 Delivered Materials. - Delete and replace with the following:
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No payment will be made for materials or equipment delivered but not yet incorporated in the work. 7-4.2.6 Extras. Without invalidating the Contract, the City may order extra work or make changes by altering, adding or deducting from the work, the Contract sum being adjusted accordingly and the consent of the Surety being first obtained where necessary or desirable. All the Work of the kind bid upon shall be paid for at the price stipulated on the proposal, and no claims for any extra work or material shall be allowed unless the work is ordered in writing by the engineer and the price is stated in such order.
7-4.2.7 Claims for Extra Costs. No claim for extra work or cost shall be allowed unless the same was done in pursuance of a written order by the Engineer, as aforesaid, and the claim presented with the first estimate after the changed or extra work is done. When work is performed under the terms of the General Conditions, the Contractor shall furnish satisfactory bills, payrolls, and vouchers covering all items of cost and when requested by the City, give the City access to accounts relating thereto.
After completion of the work to the satisfaction of the Engineer, the Engineer shall make a final estimate of the amount of work done. The City shall pay the entire sum so found to be due after deducting there from all previous payments and all amounts to be retained under the provisions of the Contract. All prior partial estimates and payments shall be subject to correction in the final estimate and payment. The final payment shall not be due and payable until the expiration of the thirty-five (35) days from and after the recordation of the Notice of Completion filed by the City.
SECTION 8 - FACILITIES FOR AGENCY PERSONNEL
This section is deleted in its entirety.
SECTION 9 - ASSIGNMENT OF UNFAIR BUSINESS PRACTICES
CLAIMS
9-1. In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the Contractor or subcontractor offers and agrees to assign to the City all rights, title and interest and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with section 16700 of part 2 of division 7 of the Business and Professions Code), arising from the purchase of goods, services, or materials pursuant to this public works agreement. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor, without further acknowledgment by the Parties.
SECTION 10 - TRENCHING AND EXCAVATION
10-1. If this contract involves digging trenches or other excavations that extend deeper than (4) feet below the surface, the following shall be done pursuant to California Public Contract Code Section 7104:
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A. That the Contractor shall promptly and before the following conditions are disturbed, notify the City in writing, of any:
(1) Material that the Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II or Class III disposal site in accordance with provisions of existing law. (2) Subsurface or latent physical conditions differing from those indicated. (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.
B. That the City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in the Contractor’s cost of, or the time required for, performance of any part of work shall issue a change order under the procedures described in the contract.
C. That, in the event that a dispute arises between the City and the Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor cost of, or time required for, performance of any part of the work, the Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. The Contractor shall retain any and all rights provided either by contract or by law which pertains to the resolution of disputes and protests between the contracting parties.
SECTION 11 - REMOVAL, RELOCATION OR PROTECTION OF
EXISTING UTILITIES
11-1. Pursuant to Government Code Section 4215 et seq, the City shall assume the responsibility between the parties to this contract, for the timely removal, relocation, or protection of existing main or trunk line utility facilities located on the site of the construction project for this contract, if such utilities are not identified by the public agency in the plans and specifications made a part of the invitation for bids.
11-2. The Contractor shall be compensated for the costs of locating, repairing damage not due to the failure of the Contractor to exercise reasonable care, and removing or relocating such utility facilities not identified in the plans and specifications with reasonable accuracy and for equipment on the project necessarily identified during such work.
11-3. The Contractor shall not be assessed liquidated damages for delay in completion of the project, when such delay was caused by the failure of the City, or the owner of the utility to provide for removal or relocation of such utility facilities.
11.4. The City shall not be required to indicate the presence of existing service laterals or appurtenances whenever the presence of such utilities on the site of the construction project can be Redlands Regular Meeting of 09-03-24 769 of 1977
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inferred from the presence of other visible facilities, such as buildings, meter and junction boxes, on adjacent to the site of construction, provided, however, nothing herein shall relieve the City from identifying main or trunk lines in the plans and specifications.
11.5. Nothing herein shall preclude the City from pursuing appropriate remedy against the utility for delays which are the responsibility of the utility.
11.6. If the Contractor, while performing the contract, discovers utility facilities not identified by the City in the contract plans or specifications, Contractor shall immediately notify the City and the utility in writing.
11.7. The public utility, when it is the owner, shall have the sole discretion to perform repairs or relocation work or permit the Contractor to do such repairs or relocation work at a reasonable price.
11.8. Contractor shall comply with Government Code Section 4216 through 4216.9.
11.9. Conduits from existing street light and traffic signal systems may be encountered during construction of this project. All removals, relocations, and/or replacements of existing conduit systems shall be performed in accordance with these specifications and City standards, by a qualified electrical contractor. All costs for said work shall be borne by the Contractor and paid as a part of the various items of work requiring such removals, relocations, and/or replacements, and no other compensation shall be made therefore.
SECTION 200 - ROCK MATERIALS
200-2 UNTREATED BASE MATERIALS.
200-2.1 General. - Amend the first paragraph as follows:
“Materials for use as untreated base or subbase shall be classified in the order of preference as follows:
Crushed Aggregate Base
Crushed Miscellaneous Base
Pulverized Miscellaneous Base.”
200-2.4.1 General. - Delete the second sentence and replace with the following:
“The material shall be free of deleterious material as defined in 200-1.1.” 200-2.4.2 Grading. - Amend the first sentence of paragraph 1 as follows:
“The material shall be uniformly graded and shall conform to the ‘fine’ gradations:” 200-2.5.1 General. - Delete the third sentence and replace with the following:
“The material shall be free of deleterious material as defined in 200-1.1.” 200-2.8.1 General. - Amend as follows:
Delete the second sentence of paragraph 1 and replace with the following:
“Pulverized miscellaneous base may contain underlying base material.” Redlands Regular Meeting of 09-03-24 770 of 1977
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Delete the third sentence of paragraph 1 and replace with the following:
“The material shall be free of deleterious material as defined in 200-1.1.” SECTION 201 - CONCRETE, MORTAR AND RELATED MATERIALS
201-1 PORTLAND CEMENT CONCRETE.
201-1.1.1 General - Add the following paragraph:
The Contractor shall furnish the Engineer in the field with a copy of the mix design to be used, and with a legible certified weighmaster's certificate for each load of PCC delivered to the project.
PCC delivered to the project site having a water content and/or slump greater than that specified in the mix design, shall be rejected and removed from the project site. 201-1.1.2 Concrete Specified by Class and Alternate Class - Amend Table 201-1.1.2.(A) as follows:
Street Surface Improvements section -
All concrete in this section shall have a minimum compressive strength at 28 days of 22,410 kPa (3,250 pounds per square inch), and meet the requirements of class 330-C-23 (560-C-3250) concrete.
Sewer & Storm Drain Facilities section, Sidehill Surface Drainage Facilities subsection - All concrete in this subsection shall have a minimum compressive strength at 28 days of 22,410 kPa (3,250 pounds per square inch), and meet the requirements of class 330-C-23 (560-C-3250) concrete.
201-1.4.3 Transit Mixers. - Replace the first sentence in paragraph 6 with the following:
The total elapsed time between addition of water at the batch plant and the completion of the discharge of the PCC from the mixer, shall not exceed ninety (90) minutes. All PCC remaining in the mixer, after said ninety (90) minutes time limit, shall be rejected and removed from the project site.
SECTION 203 - BITUMINOUS MATERIALS
203-3 EMULSIFIED ASPHALT.
203-3.1 General. - Modify the section by adding the following:
Asphalt emulsion shall be a QUICKSET ANIONIC OR CATIONIC EMULSIFIED ASPHALT conforming to the requirements of Subsection 203-1.3, “Test Reports and Certification”, and Subsection 203-1.2, “Testing Requirements” of the Standard Specifications.
The latex additive shall be Ultra Pave 70 (for anionic) or Ultra Pave 65 K (for cationic) or an approved equal. The latex shall be added at the emulsion plant after weighing the asphalt and before the addition of mixing water. The latex shall be added at a rate of two to two-and-one-half (2 to 225) parts to one-hundred (100) parts of emulsion by volume.
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203-5 SLURRY SEAL.
203-5.1 General. - Delete the sentence and replace with the following:
Slurry seal shall be emulsion-aggregate slurry (EAS) conforming to 203-5.4. 203-5.2 Mix Design. - Modify the section by adding the following:
(f) Admixtures, such as Portland Cement or aluminum sulfate may be mixed into the slurry material to adjust curing time such that the applied slurry can support vehicular traffic within 60 minutes.
(g) Use of slag shall not be permitted.
(h) Deliveries of aggregate and emulsion shall not be made without the engineer present.
Emulsion is not to be transferred to an on-site storage tanker without the sieve test performed by the City.
203-5.3.2 Grading. - Delete the sentence and replace with the following:
The combined aggregate gradation shall be determined in accordance with ASTM C136 and conform to Type II requirements shown in Table 203-5.3.2 (A). 203-5.4.1 General. – Modify the paragraph and replace with the following:
EAS shall be a stable mixture of emulsified asphalt, aggregate, water, a set control agent, and latex.
EAS shall be Type II-CQS-1h-EAS.
203-5.4.2.1 Aggregate. – Delete the sentence and replace with the following:
Aggregate shall be Type II conforming to 203-5.3.
203-5.4.2.2 Emulsified Asphalt. – Modify the first paragraph and replace with the following:
Emulsified asphalt shall be quick-set, and contain latex. Quick-set emulsified asphalt shall be CQS-1h conforming to 203-3.
203-6 ASPHALT CONCRETE.
203-6.1 General. - Add the following paragraph:
Unless otherwise approved by the Engineer, asphalt concrete for paving shall be C2-PG 64-10 (1/2”) for finish paving or B-PG 64-10 (3/4”) for base paving. Asphalt concrete for Type D1 or Type D2 curb shall be D2 –PG 70-10.
SECTION 206 - MISCELLANEOUS METAL ITEMS
206-7 TRAFFIC SIGNS.
206-7.1 General. The Contractor shall furnish or relocate and erect all traffic signage as required and specified.
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All new traffic signage shall be a minimum of the encapsulated lens (high intensity) type, have an anti-graffiti protective covering and be installed on new posts. All traffic signage to be relocated shall be installed on new posts.
206-7.2 Protective Covering. Anti-graffiti protective covering shall be Type 1150-POF, manufactured by 3M Company, or approved equal.
206-7.3 Post and Base. New posts and bases shall be Ultimate Sign Support System as manufactured by Western Highway, or approved equal.
SECTION 207 – GRAVITY PIPE
207-2 REINFORCED CONCRETE PIPE (RCP).
207-2.1 General. - Add the following sentences to paragraph 2:
The minimum D-load for any RCP shall be 1,350. The minimum size for RCP shall be 18 inches (457 mm) unless otherwise approved by the Engineer.
SECTION 211 - MATERIAL TESTS
211-1 COMPACTION TESTS.
211-1.4 General. The Contractor shall be responsible for all quality control for all work. The Contractor shall complete all necessary testing to ensure the quality requirements within the specifications are achieved. The Contractor shall conduct the compaction testing by a geotechnical engineering firm and the results of the testing shall be made available to the Engineer.
The City will complete assurance testing throughout the project by an independent testing firm.
The City will perform the first compaction test required at any location. If such test does not meet the required specifications, the City will make additional tests until the required compaction is obtained and withhold from the final payment due the Contractor, the cost of all such additional tests. To be acceptable, tests must be ordered and witnessed by the City. Tests will be ordered by the City and performed at a location and depth as directed by the City. The Contractor shall assist the City in performing these tests as necessary. The Contractor shall provide to the City the maximum dry density and the optimum moisture content results of backfill and bedding material when requested by the City.
SECTION 214 - TRAFFIC STRIPING, CURB AND PAVEMENT
MARKINGS, AND PAVEMENT MARKERS
214-4 PAINT FOR STRIPING AND MARKINGS.
214-4.1 General. - Amend the first sentence in paragraph 4 as follows:
“Glass beads conforming to 214-3 shall be mechanically applied at a rate of 0.6 to 0.8 kg of beads per liter (5 to 7 pounds of beads per gallon).”
Redlands Regular Meeting of 09-03-24 773 of 1977
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SECTION 300 - EARTHWORK
300-1 CLEARING AND GRUBBING.
300-1.1 General. - Amend as follows:
Amend paragraph 3 as follows:
“The natural ground surface shall be cleared of all vegetable growth, such as trees, logs, upturned stumps, roots of downed trees, brush, grass, weeds, shrubs, ground cover, tree stumps, decorative landscape rocks, edging, railroad ties, other decorative landscape treatments, boulders, rock, portland cement concrete, and all other objectionable materials, within the limits of construction.” Add the following paragraphs:
Grubbing and removal of organic debris shall include the repair and/or replacement of all parkway irrigation piping and systems necessary to perform work on this Contract and capping pipelines until such time that permanent repairs and/or replacements have been made.
All debris removed from the project site under this item shall be disposed of at an approved dump site. All transportation costs and dump fees shall be borne by the Contractor.
Clearing and Grubbing shall include, but is not limited to, the following:
1. Removal of existing AC berms.
2. Removal of all curb and gutter, cross gutters, and spandrels shall be replaced within three (3) calendar days. The Asphalt Concrete patch for areas with curbs and gutters removed and replaced shall be placed within two (2) working days after the curb and gutter, cross gutters, and spandrels are replaced. Removal of all sidewalks shall be replaced within three (3) calendar days.
3. Saw cut and removal of poles, posts, PCC pavements, curb, gutter, and sidewalk. Holes resulting from removal of existing poles and posts from existing PCC, AC pavements and curbs and gutters, shall be filled or patched with like materials. Self-propelled drop hammers will not be allowed for removals.
4. Removal of all raised pavement markers not conforming to the approved plan or conflicting with the proposed striping as shown on the plans in accordance with Subsection 312-3, Removal, of the Standard Specifications.
5. Removal and disposal of boulders, rock or PCC.
6. All trees and shrubs less than 3m (9 ft) directly above the entire sidewalk surface shall be trimmed and removed by the contractor to allow a clear path of travel for pedestrians.
7. Irrigation system relocation:
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Any irrigation systems in conflict with the proposed improvements that are removed, damaged, disturbed, or broken shall be modified, repaired, and/or replaced to be operable and provide full irrigation coverage to the areas requiring irrigation using new materials, equal or better than the original materials, with 20 mm (3/4 in) Schedule 40 PVC being the minimum acceptable for underground lines and 13 mm (1/2 in) Schedule 80 being minimum acceptable for risers and with the systems not being out of operation for more than two (2) days. No payment for work associated with the irrigation repair will be released, until all irrigation is complete, operable and accepted by the City.
All trees, shrubbery and lawns deprived of normal irrigation watering due to a disruption of service caused by the Contractor’s operations shall be regularly and thoroughly irrigated by the Contractor so that said plantings will not be damaged. If any trees, shrubbery or lawns die or suffer unacceptable damage as a result of or precipitated by the Contractor’s operations the Contractor shall replace same with the same plant species and size. Existing grass lawns within areas that must be excavated and/or re-graded shall be cut into approximate 305 mm (1 ft) squares, removed, protected, cared for and replaced as soon as possible. Dead, dying, and unacceptably damaged grass shall be replaced with new grass sod.
8. Existing inlets, slotted drains, drainage pipes, concrete gutters, drainage pipes, where any portion of such structure is within 1m of the grading plane in the excavation areas, or within 300 mm (1 ft) of original ground in embankment areas, or where shown on the plans to be removed, shall be completely removed and disposed of accordingly.
9. Removal and disposal of existing drainage inlet structure and PCC or AC apron.
10. The Contractor shall dispose all materials not being salvaged outside of the right-of-way and shall pay for all costs for disposal.
11.Removal and disposal of any abandoned utilities that may interfere with the improvements.
12.Self-propelled drop hammers will not be allowed for removals. 300-1.3.1 General. - Add the following paragraphs:
The Contractor shall dispose portland cement concrete, stone rubble, and brick at an approved dump site.
All reprocessed asphaltic cement concrete may be placed as the lower course of crushed aggregate base material. If the Contractor chooses not to reprocess the material, disposal at an approved dump site shall be required. All costs for disposal shall be borne by the Contractor. If the Contractor chooses to reprocess material, it shall be protected and remain contaminate-free, otherwise disposal at an approved dump site will be required with all costs borne by the Contractor.
All reprocessed asphaltic cement concrete to be used as crushed aggregate base shall be ground to conform to Section 200-2.2.
Redlands Regular Meeting of 09-03-24 775 of 1977
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300-1.3.2 (a) Bituminous Pavement. - Amend the following:
Amend the second sentence as follows:
“Saw cutting of edges to be joined shall be with a power-driven saw. The groove shall be cut to a minimum depth of 4 inches (102 mm).”
Amend the third sentence as follows:
“Where bituminous pavement is to be removed, a cold mill header cut of maximum 6 feet (1.8 m) in width perpendicular to the join line shall be made, and a minimum laying depth of 1 inch (25mm) of new pavement material shall be provided at the join line.” Amend the fourth sentence as follows:
“The edges of existing concrete pavement adjacent to the trench shall be saw cut to neat straight lines for the purpose of removing the damaged pavement areas.” Add the following sentence:
Work under this item shall include asphalt concrete berms. 300-1.3.2 (b) Concrete Pavement. - Amend the following:
Amend the second sentence as follows:
“Saw cuts shall be made to a minimum depth of 4 inches (102 mm).” Amend the third sentence as follows:
“If a saw cut in concrete pavement falls within 5 feet (1.5 m) of a construction joint, cold joint, expansion joint, or edge, the concrete shall be removed to the joint or edge.” 300-1.3.2 (c) Concrete Curb, Walk, Gutters, Cross Gutters, Driveways and Alley Intersections. - Amend the following:
Amend the first sentence as follows:
“Concrete shall be removed to neatly sawed edges with saw cuts made to a minimum depth of 4 inches (102 mm).”
Amend the third sentence as follows:
“No section to be replaced shall be smaller than 36 inches (1 m) in either length or width.” Amend the fourth sentence as follows:
“If the saw cut in sidewalk or driveway would fall within 36 inches (914 mm) of a construction joint, expansion joint, or edge, the concrete shall be removed to the joint or edge, except that where the saw cut would fall within 12 inches (300mm) of a score mark, the saw cut shall be made in and along the score mark.”
Amend the fifth sentence as follows:
“curb and gutter shall be sawed to a depth of 4 inches (102 mm) on a neat line at right angles to the curb face.”
Redlands Regular Meeting of 09-03-24 776 of 1977
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300-1.3.2 (d) Striping and Markings. All existing striping, markings and raised pavement markers shown to be removed or necessary to be removed from paving areas. This item includes removal in compliance with applicable laws and cleanup of residue from the operation.
All striping, markings and raised pavement markers removed beyond the limits shown on the plans for and/or at the convenience of the Contractor shall be replaced at the Contractor’s expense. 300-1.3.2 (e) Structures. All existing concrete structures (reinforced or non-reinforced) as shown on the plans to be removed or abandoned, including but not limited to, undersidewalk drains, manholes, headwalls, bulkheads, drop inlet structures, energy dissipaters, catch basins, vaults and pipelines. Abandonment shall include all cuts and concrete plugs necessary to seal ends or openings of abandoned pipes or structures.
300-1.3.2 (f) Rock Curbs. All rock from rock curb removals, as shown on the plans or required for construction of the project, shall be transported, delivered and unloaded at a storage site as directed by the Engineer.
300-1.3.2 (g) Miscellaneous Removals. All other removals of facilities, as shown on the plans but not covered under separate bid items, and any underground facilities found during the work and not shown on the plans shall be performed. The City has endeavored to show all known underground facilities but is not responsible for unknown or abandoned facilities. Unknown underground facilities shall be paid as extra work.
300-1.3.2 (h) Miscellaneous Relocations. All relocation work as shown on the plans or required for construction of the project, but not covered under separate bid items, shall be included as a part of Subsection 300-1 Clearing and Grubbing. All relocation work performed as a part of clearing and grubbing work shall conform to the requirements and specifications of the agency or utility having jurisdiction over the item to be relocated.
300-1.4 Payment. - Add the following sentence to paragraph 1:
Payment for work on this item shall be made as a percentage of the work completed at each monthly payment.
300-2 UNCLASSIFIED EXCAVATION.
300-2.2.2 Wet Material. - Amend the second sentence of the paragraph:
“If such high moisture content is not the result of any action on the part of the Contractor, or inaction in protecting the work during the course of the contract, the work involved will be paid for in the following manner: Over-excavation and disposal work shall be considered “extra work,” with backfill and compaction of crushed aggregate base paid under the appropriate bid item in these specifications.”
300-12 MISCELLAENOUS GRADING. The parkway, whether landscaping exists or not, shall be graded and compacted to achieve drainage towards the street at a slope of 2%. Grading shall be coordinated such that it is the last item of work to be completed, prior to site clean-up. Loose Redlands Regular Meeting of 09-03-24 777 of 1977
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material and dirt shall be raked, compacted and distributed throughout the parkway area. Areas adjacent to installed improvements must be graded to a level within one inch from the finished surface. Extra dirt/fill shall be removed from the project in accordance with Specifications.
The Contractor, at his expense shall photo-document pre-construction conditions prior to starting excavating. After construction is completed, the Contractor shall photo-document the finished grade. The Contractor shall provide the City with said photos with addresses identifying each property location, the direction the photograph was taken (facing North, South etc). The Contractor shall keep a copy of the photos (either electronically or hard copy) and provide the City with electronic copies of the photos.
SECTION 301 - TREATED SOIL, SUBGRADE PREPARATION AND
PLACEMENT OF BASE MATERIALS
301-1 SUBGRADE PREPARATION.
301-1.3 Relative Compaction. - Amend the second sentence of paragraph 1 as follows:
“When base material, curb, gutter, alley pavement, driveways, or sidewalks are to be placed on the subgrade material, the top 6 inches (150mm) of such subgrade material shall be compacted to a relative compaction of 95 percent.”
301-2.1 General. – Add the following paragraphs:
The contractor shall use ‘crushed aggregate base’ or ‘crushed miscellaneous base, fine graded’ as the base material. The use of ‘processed miscellaneous base,’ ‘select subbase,’ or ‘disintegrated granite’ shall not be used as base material.
The contractor may use ‘pulverized miscellaneous base’ (grindings) as part of the crushed base material. Said grindings shall be uncontaminated and placed in an even thickness as the lower course of crushed base material. Spreading and compacting shall comply with Sections 301-2.2 and 301-2.3.
301-2.3 Compacting. – Amend the second sentence of paragraph 3 as follows:
“Compaction in the excepted areas shall be as specified in 211-1 with each layer of compacted base material having a minimum relative compaction of 95 percent.” 301-2.4 Measurement and Payment. – Add the following paragraph:
Payment shall be made for cold-planing, storing, placing, and compacting reprocessed asphalt concrete pavement (grindings) as part of the crushed aggregate base (CAB) material. The volume of grindings placed shall be figured and a tonnage figure computed using 9.35 kg/m^3 (150 pounds per cubic foot). This tonnage figure shall be paid as part of the crushed aggregate base tonnage for this project.
301-7 FULL DEPTH RECLAMATION WITH MECHANICAL STABILIZATION (FDR25) Redlands Regular Meeting of 09-03-24 778 of 1977
GC 44
301-7.1 Description. This rehabilitation alternative consists of pulverizing the existing asphalt concrete (AC) layer along with the underlying unbound material to a depth of 6, 9 or 12 inches per plan and specifications. The properties of this layer are considered to be similar to an Aggregate Subbase material with a modulus of at least 25 ksi.
The manufacture of the recycled base course shall be done in-place by pulverizing and blending the existing AC layer and base materials, if present. The process shall be accomplished in accordance with these specifications and conform to the lines and grades shown in the plans or as established by the engineer.
301-7.2 Construction. The asphalt concrete surfacing and underlying base materials shall be pulverized such that 100 percent of the material will pass a two-inch sieve and a minimum of 90 percent will pass a one and one-half inch sieve. All materials other than rock and pulverized asphalt concrete shall be broken up such that these materials will pass a one inch sieve. The pulverized materials shall be free of roots, weeds, wood, and construction debris. All grass and other vegetation shall be removed from the edge of the exiting pavement or lip of gutter pan to prevent contamination of the pulverized bituminous material during the milling operation.
Trimming and disposal of excess material, if required, will be performed on the intimate mixture of pulverized asphalt concrete, base materials and subgrade soil. Excess pulverized material is the surplus that results after trimming and grading the pulverized pavement section to the lines and grades matching existing and/or per plans and specifications.
Do not start pulverized roadbed activities if the ambient air temperature is below 40F. If the ambient air temperature falls below 40F, you may only compact and finish pulverized roadbed.
Before starting daily pulverized roadbed activities, sweep the pulverized roadbed area constructed the previous day to remove loose material.
301-7.3 Surface Preparation. Before pulverized roadbed activities start, prepare the existing roadway surface by:
1. Clearing foreign matter including vegetation
2. Removing standing water
3. Referencing the profile and cross slope
4. Marking the proposed longitudinal cut lines on the existing pavement as follows:
4.1. Cut lines must coincide with points where the existing cross slope changes, approximately at the centerline and edge of traveled way
4.2. Cut lines must indicate the sequence of the cuts
5. Referencing existing lane lines and striping layout
Final subgrade surface shall slope away from the street centerline to a maximum of 3% grade.
Pulverized asphalt material must be used as base material to meet new cross slope requirements.
Native sub-grade material may need to be hauled off to allow for the use of all pulverized base material. No additional compensation will be allowed for any sub-grade removal and haul-off if required. Any contaminated material will be removed and disposed of by the contractor off site at his expense. Any shortage of material, caused by premature disposal of the indicated surplus Redlands Regular Meeting of 09-03-24 779 of 1977
GC 45
material by the contractor, shall be replaced by it and no additional compensation will be allowed for such replacement.
301-7.4 Spreading, Mixing, and Compacting. Do not use a heating device to soften the pavement. Remove any visible oversized materials in the pulverized roadbed mixture prior to shaping and compacting. If you encounter unstable subgrade or rocks greater than 4 inches in the roadway section, notify the Engineer. The Engineer determines the extent of the unsuitable material and the corrective measures to be taken.
According to the Section 301-2.3, the compaction shall always be commenced along the edge of the area to be compacted and the roller shall gradually advance toward the center of the area to be compacted. Rollers shall be operated along lines parallel or concentric with the centerline of the road being constructed, and no material variation therefrom will be permitted. All rollers must be maintained in good mechanical and working condition.
The relative compaction of each layer of compacted base material shall not be less than 95 percent.
ASTM D2922, Methods of Density of Soil and Soil Aggregate in Place by Nuclear Methods, (or ASTM D1556). After compaction, the sub-grade shall be firm, and unyielding. 301-7.5 Finishing. The finished pulverized roadbed surface must not vary more than 0.05 foot from the lower edge of a 12-foot straight edge laid in directions parallel and perpendicular to the centerline. Variations within the above specified tolerances shall be compensating so that the average grade and cross section specified are met. The finished surface must be free from segregation, tearing, and scarring, and have a uniform surface texture throughout the work limits. 301-8 FULL DEPTH RECLAMATION WITH CEMENT STABILIZATION (FDR-200) 301-8.1 Description. This rehabilitation alternative consists of pulverizing the existing asphalt concrete (AC) layer along with the underlying unbound material to a depth of 6, 9 or 12 inches per plan and specifications. The properties of this layer are considered to be similar to an Aggregate Subbase material with a modulus of at least 200 ksi.
The manufacture of the recycled base course shall be done in-place by pulverizing and blending the existing AC layer and base materials, if present, and adding cement. Micro-cracking of the completed cement stabilized surface is required before HMA is to be placed directly on top of the cement treated surface, regardless of the AC thickness. The process shall be accomplished in accordance with these specifications and conform to the lines and grades shown in the plans or as established by the engineer.
The cement content must be 2% by dry weight of FDR with cement with a dry unit weight of 130 lb/cu ft for 6” FDR section. The cement content must be 3% by dry weight of FDR with cement with a dry unit weight of 130 lb/cu ft for 9” FDR section. The cement content must be 4% by dry weight of FDR with cement with a dry unit weight of 130 lb/cu ft for 12” FDR section. Cement must be Type II or Type V Portland cement specified in ASTM C 150/150M.
Redlands Regular Meeting of 09-03-24 780 of 1977
GC 46
301-8.2 Construction. The asphalt concrete surfacing and underlying base materials shall be pulverized such that 100 percent of the material will pass a two-inch sieve and a minimum of 90 percent will pass a one and one-half inch sieve. All materials other than rock and pulverized asphalt concrete shall be broken up such that these materials will pass a one inch sieve. The pulverized materials shall be free of grass and vegetation, and construction debris to prevent contamination of the pulverized materials. Mixing shall continue until, and at the speed of the recycling unit adjusted to ensure, a homogenous mixture of the above materials and pulverized materials are achieved.
Trimming and disposal of excess material, if required, will be performed on the intimate mixture of pulverized asphalt concrete, base materials and subgrade soil. Excess pulverized material is the surplus that results after trimming and grading the pulverized pavement section to the lines and grades matching existing and/or per plans and specifications. Excess pulverized material shall consist of non-treated well mixed pulverized AC pavement and subgrade.
Do not start pulverized roadbed activities if the ambient air temperature is below 40F. If the ambient air temperature falls below 40F, you may only compact and finish pulverized roadbed.
Before starting daily pulverized roadbed activities, sweep the pulverized roadbed area constructed the previous day to remove loose material.
301-8.3 Surface Preparation. Before pulverized roadbed activities start, prepare the existing roadway surface by:
1. Clearing foreign matter including vegetation
2. Removing standing water
3. Referencing the profile and cross slope
4. Marking the proposed longitudinal cut lines on the existing pavement as follows:
4.1. Cut lines must coincide with points where the existing cross slope changes, approximately at the centerline and edge of traveled way
4.2. Cut lines must indicate the sequence of the cuts
5. Referencing existing lane lines and striping layout
Final pavement surface shall slope away from the street centerline to a maximum of 3% grade.
Pulverized material must be used as base material to meet new cross slope requirements. Native sub-grade material may need to be hauled off to allow for the use of all the pulverized base material. No additional compensation will be allowed for any sub-grade removal and haul-off if required. Any contaminated material will be removed and disposed of by the contractor off site at his expense. Any shortage of material, caused by premature disposal of the indicated surplus material by the contractor, shall be replaced by it and no additional compensation will be allowed for such replacement.
301-8.4 Spreading, Mixing, and Compacting. Do not use a heating device to soften the pavement. Remove any visible oversized materials in the pulverized roadbed mixture before shaping and compacting. If you encounter unstable subgrade or rocks greater than 4 inches in the roadway section, notify the Engineer. The Engineer determines the extent of the unsuitable material and the corrective measures to be taken.
Redlands Regular Meeting of 09-03-24 781 of 1977
GC 47
Recycling shall be performed to the depth provided in the plans, while incorporating stabilizing agents, mineral filler, additional aggregate and water. Mixing shall continue until, and the speed of the recycling unit adjusted to ensure, a homogenous mixture of the above materials and pulverized materials is achieved. Pre-cutting, grading and light compacting of the recycled material shall be performed prior to incorporation of the stabilizing. Spread cement uniformly over the full roadway surface width. Do not spread cement more than 30 minutes before mixing. Do not apply dry cement in windy conditions that will result in dust outside the FDR with cement area. The application rate must be the mix design rate or the ordered application rate in lb/sq yd ±
0.5 percent. The application rate of all stabilizing agents shall be continuously monitored. If the measured application rate falls outside the above tolerance, then the recycling operations shall be stopped and corrected before proceeding. Do not spread cement and aggregate before pulverizing.
Water must be injected through the pulverizing machine. The injection rate of mixing water must be sufficient to produce the FDR with cement material mixing moisture content. The water content of the stabilized material shall be monitored closely to ensure proper compaction. Mark where the center of the pulverizing drum stops. Start the following cut on this alignment at least 2 feet behind the mark. Before compacting, remove solids larger than 3 inches in any dimension by hand.
Immediately after pulverizing and mixing, compact FDR with cement to the minimum relative compaction. Do not allow more than 2 hours between final mixing of the pulverized material with cement and completion of initial compaction before trimming. During grading and final compaction add water to maintain the mixing moisture content as described in the mix design. Do not allow more than 2 hours to elapse from the time water is added to the aggregate and cement to completion of final compaction after trimming.
Longitudinal joints between adjacent stabilization passes shall be overlapped at least 4 inches.
Transverse joints between the recycling process shall be saw-cut, if necessary, to provide a vertical clean face to ensure proper compaction. Compaction of cementitious stabilizer begins within 20 minutes after mixing and achieving gradation and moisture requirements.
According to the Section 301-2.3, the compaction shall always be commenced along the edge of the area to be compacted and the roller shall gradually advance toward the center of the area to be compacted. Rollers shall be operated along lines parallel or concentric with the centerline of the road being constructed, and no material variation therefrom will be permitted. All rollers must be maintained in good mechanical and working condition.
The relative compaction of each layer of compacted base material shall not be less than 95 percent.
ASTM D2922, Methods of Density of Soil and Soil Aggregate in Place by Nuclear Methods, (or ASTM D1556). After compaction, the sub-grade shall be firm, and unyielding.
Construction joints shall have vertical faces and shall be made in thoroughly compacted material.
Additional mixture shall not be placed against the construction joint until the joint has been approved by the Engineer. The face of the cut joint shall be lean and free of deleterious material and shall be kept moist until the placing of the adjacent FDR with cement.
Redlands Regular Meeting of 09-03-24 782 of 1977
GC 48
301-8.5 Finishing. Once the entire working width (full lane width plus effected shoulder width) has been stabilized, and only after primary compaction has been completed, the entire working width shall be graded to the required profile and cross-slope. Disturbance to the stabilized and primary compacted material shall be kept to a minimum during this grading and shaping operation.
The finished pulverized roadbed surface must not vary more than 0.05 foot from the lower edge of a 12-foot straight edge laid in directions parallel and perpendicular to the centerline. Variations within the above specified tolerances shall be compensating so that the average grade and cross section specified are met. The finished surface must be free from segregation, tearing, and scarring, and have a uniform surface texture throughout the work limits.
Immediately after compaction, apply water and roll with no vibration. The finished surface must be free of ruts, bump, indentations, segregation, raveling, and any loose material.
The completed cement treated subgrade shall be moist cured continuously until it is in a firm and unyielding condition. The cement treated subgrade shall be kept free from heavy traffic during the curing period or until the asphalt concrete surfacing is placed whichever is less, unless otherwise directed by the Engineer. Moisture curing shall be the only method of curing prior to microcracking.
Micro-cracking shall be performed with several vibratory roller passes 48 to 72 hours after finish grading to prevent severe, wide cracks from forming thus reduces the potential for reflective cracking through the HMA layer. Micro-cracking shall be performed before the application of asphaltic emulsion curing seal. After micro-cracking is complete additional moisture curing may be used. Any additional water required to achieve maximum density shall be applied by spraying the surface of the stabilized material with light applications. Care shall be taken so as not to overapply additional water to any areas of the stabilized material.
While open to traffic and before placing HMA, maintain the FDR with cement surface free of ruts, bumps, indentations, raveling, and segregation. If FDR with cement material is damaged, it shall be repaired by removing and replacing the entire depth of affected layers in the damaged area.
Feathering will not be permitted for repair of low areas.
Asphaltic emulsion curing seal must be applied on the completed cement treated base immediately before placing HMA. Asphaltic emulsion curing seal must comply with Caltrans Standard Section 94, Grade SS1 or CSS1. Dilute and thoroughly mix asphaltic emulsion for curing seal at a ratio of 1 part water to 1 part asphaltic emulsion. The water must no cause premature separation of the emulsion. Uniformly apply the diluted curing seal at a rate of 0.1 gal/yd2 of cement treated base surface.
SECTION 302 - ROADWAY SURFACING
302-4 SLURRY SEAL SURFACING.
302-4.3.1 General. – Add the following paragraphs:
Redlands Regular Meeting of 09-03-24 783 of 1977
GC 49
All slurry mixing machines shall be equipped with a Fines Feeder for the adding of cement or granular Aluminum Sulfate.
Prior to the beginning of slurry operations, the Contractor shall furnish, at no cost to the City, current licensed weigh master’s certificates indicating the net weight capacity of the aggregate bin.
The Contractor shall provide a drive upon scale at the project site or an alternate site approved by the City. The drive on scale shall show the net weight of the aggregate bin on each slurry machine before the machine and product will be approved for applying slurry on the project.
All slurry machines are to carry, at all times, a calibrated emulsion measuring stick. The emulsion measuring stick is to be calibrated in 10-gallon increments to the slurry machine it is used on.
Emulsion measuring sticks from other slurry machines will not be allowed to measure the gallons of emulsions on the slurry machines they were not calibrated to. The emulsion measuring stick is to have the slurry machine number or identification permanently marked on the stick. The gallons of emulsion are to be measured with a calibrated emulsion measuring stick and recorded before leaving and after returning to materials site. Use of a slurry machine will not be allowed if it does not have a calibrated emulsion measuring stick.
The Contractor shall furnish prior commencing work, a calibrated stick in 10-gallon increments to measure the oil in the trailer storage tanks in gallons. The measuring stick shall be calibrated to the trailer storage tank it is used on. The inspector shall check the oil in each load “in and out” and in the storage tanks at the beginning and end of each day to determine the amount of emulsion used for that day. Emulsion is not to be transferred from delivery tank to on-site storage tank before the City performs the sieve analysis on the emulsion. Aggregate used in the slurry shall not exceed a moisture content of four percent (4%) by weight of dry aggregate.
Contractor may not schedule more than 150 tons of slurry to be placed per day. Slurry may not be applied at more than 150 feet per minute.
The Contractor shall provide a self-propelled 10 ton pneumatic roller with a tire pressure of 50 PSI and equipped with a water spray system. The Contractor shall roll the required streets the same day they are slurried. The Contractor will be responsible for proper scheduling of the work such that the rolling can be properly done within the given time constraint. Failure to comply shall result in a $250.00/calendar day liquidated damage being assessed per incident. The cost of furnishing the roller and operator shall be included in the price paid for slurry seal.
The Contractor is hereby advised that City streets, parking lots, or other City-approved property will not be allowed as a site for stockpiling and batching. Arrangements for an acceptable site shall be the sole responsibility of the Contractor.
The Contractor shall sweep any raveled material on the street one (1) week after the initial placement. If the Engineer determines the raveling is excessive, the frequency of sweeping shall be adjusted to the field conditions of the raveling. If raveling continues within two (2) weeks of the initial placement, the street shall be swept and reslurried with a Type I mixtures (Local Streets) or a Type II (Arterial/Collector Streets) at no cost to the City. Raveling can be identified by the presence of “black pebbles” in the gutter.
Redlands Regular Meeting of 09-03-24 784 of 1977
GC 50
The Contractor shall remove any and all weeds that are growing through cracks from the project street located within the pavement or growing between the concrete gutter and the pavement and spray a herbicide mixture of either Hyvar mixed with Roundup or Pramatol mixed with Roundup, or approved equal, at least fourteen (14) calendar days prior to slurrying. The herbicide mixture shall contain Blazon, or approved equal, a purple dye to easily confirm the herbicide has been applied. The work shall be approved by the Engineer or his representative prior to slurrying. Full compensation for plant removal and herbicide treatment shall be considered as included in the unit cost for slurry seal.
Longitudinal joints must correspond with lane lines. You may request other longitudinal joint patterns if they do not adversely affect the slurry seal. Spread slurry seal in full lane widths. Do not overlap slurry seal between adjacent lanes more than 3 inches. Use a material, such as building paper at transverse joints and over previously placed slurry seal to prevent double placement.
Remove the material after use. Use hand tools to remove spillage.
Full compensation for developing a water supply, for furnishing and placing all water required for work done in the Contract, including extra work shall be included in the prices paid for the various items of work requiring water; and no separate payment will be made therefore. The Contractor shall supply the City with licensed weighmaster’s certificates of weight for all delivered aggregates to the job during the course of each day. Aggregate shall be delivered to the project only in the presence of a City representative. The Contractor shall also present weighmaster certificates for the amount of such aggregate remaining at the completion of the project at no cost to the City.
Payment shall be determined by the amount that is physically placed, which cannot exceed the amount that is delivered to the job site with the certified weighmaster tickets. There shall be not outside work done utilizing materials from the tanks or stockpiles stored for the City’s Contract.
Prior to storing aggregate on private property, the Contractor shall submit to the Engineer written permission from the property owner for such stockpiling.
Precautions shall be taken to ensure that stockpiles do not become contaminated with oversized rock, clay, silt, or excessive amounts of moisture. The stockpiles shall be kept in areas that drain readily. Segregation of the aggregate will not be permitted.
The Contactor shall protect the wet slurry from traffic at all times and if damaged or defaced, the Contractor shall repair said damage at no additional cost to the City.
The placement of slurry seal may be suspended with the concurrence of the Engineer due to unsuitable weather, temperature conditions, or other conditions that are considered unfavorable for the prosecution of the work. The Contractor shall immediately comply with the order of suspension by the Engineer, and work shall not be resumed until authorized by the Engineer. 302-4.8 Spreading and Application. - Add the following paragraphs:
Prior to applying slurry seal, the Contractor shall clean, to the satisfaction of the Engineer, the street surface with a power sweeper, remove all R.P.M.’s, abrasive grind or sandblast completely all lane lines, street legends, crosswalks or other painted or thermoplastic surfaces. This is Redlands Regular Meeting of 09-03-24 785 of 1977
GC 51
necessary to provide a good bonding surface for the slurry seal, as well as eliminate “ghosting” of the old striping and markings as the new slurry wears off over time.
It is anticipated that nuisance water, such as storm water runoff and irrigation water, will run in and across the right-of-way at various time throughout the period of construction. It shall be the responsibility of the Contractor, at their own expense, to provide for and protect the work from such water. In addition, the Contactor’s responsibility shall include handling nuisance waters such that their operations do not cause them to damage existing improvements or properties adjacent to or near the site of work.
Slurry shall not be applied when the atmospheric temperature is less than 65o F (18oC).
The application of slurry shall not commence until after 8:00 a.m., and shall conclude at 1:30 p.m. unless other authorized by the Engineer. The slurry shall be sufficiently cured to be open to traffic by 4:00 p.m. The portions of streets to be slurried shall be closed from the time the application begins until the mixture as achieved sufficient set to be opened to traffic.
The slurry shall be applied in such a manner that no ripples or waves exist. If ripples or waves occur in the slurry during the application, the work shall cease and the Contractor shall correct the situation. The Contractor may use a drag to knock down ridges. If ripples or waves are not corrected to the Engineer’s satisfaction, the street shall be reslurried at the Contractor’s expense.
The Contractor shall, at the direction of the Engineer, repair the reseal to the entire street, or complete section thereof, as determined by the Engineer, which have not been sealed properly (includes areas that have failed to meet yield and mix design specifications) and completely. No compensation will be provided for slurry seal used in repair and reseal work.
Each slurry crew shall be composed, at a minimum, of a coordinator at the project site at all times, a competent quick-set mixing man, a competent driver, two squeegee men, and sufficient laborers for any handiwork and cleanup.
Surface oil and grease shall be removed or sealed with shellac or an equivalent material approved by the City before the application of the slurry seal. Full compensation for surface oil and grease removal shall be considered as included in the unit cost for slurry seal.
The Contractor shall roll all cul-de-sacs (the last 250’ minimum), the last 250’ of dead-end streets and knuckle curves. Full compensation for rolling the slurry shall be considered as include in the unit cost for slurry seal.
During slurry seal operations, it shall be the Contractor’s responsibility to place protective covering over, or to otherwise avoid slurry seal coating of manholes, utility covers, pavement markers (reflective and non-reflective), concrete gutters, concrete cross gutters, and drainage facilities, survey monuments and remove said covering and/for slurry seal coating after slurry sealing has been completed.
Redlands Regular Meeting of 09-03-24 786 of 1977
GC 52
The start and finish of slurry application shall be a straight line which, unless otherwise approved by the Engineer, shall be obtained by laying a strip of building paper or other material approved by the Engineer on the pavement surface. After application of slurry, the paper is to be removed leaving a straight edge. The entire street surface area shall be sealed the same day. 302-4.8.1 Crack Sealing and Filling. Crack sealing shall be performed prior to the Slurry Seal application. Pavement cracks 1/4" wide and larger shall be sealed. Pavement cracks 1/8" to 1" wide shall be cleared of all loose particles of dust, dirt and laitance with oil-free compressed air immediately preceding the sealing operation. Cracks shall be routed out as necessary to provide a reservoir for the sealer that will have a depth of l" to 1 1/2".
The crack sealing material shall be a hot-applied asphalt (Crafco Polyflex or approved equivalent).
The crack sealing material must not be modified or diluted in any way. Pavement cracks larger than 1” wide shall be filled with the mixtures per Specification Section 203-6.4 Type E (Extra Fine).
A wand and nozzle type application shall be used to fill all cracks with crack sealing material.
Crack sealing material shall be applied in two applications with the possibility of additional applications to fill the crack within the allowable tolerance. The cracks must be filled to the surface and not overfilled or applied to the top of adjoining pavement or concrete surfaces. The cracks shall be squeegee immediately after the sealant has been applied to insure conformity with the pavement surface.
The crack sealing material shall then be allowed to penetrate and sink into the crack area for a minimum of one hour. Each crack must then have a second application of crack sealer material applied in the crack area only to within + 0.01' of the adjoining pavement surface. If the material is a cold-applied, polymer modified petroleum emulsion, sand will be applied over the crack sealing material after the second application, covering a minimum of 1 1/2 inches each side of the crack and not more than 3/4 inch higher than the top of the pavement. The contractor shall be responsible for the removal of all excess sand which shall be removed within three hours after being applied.
302-5 ASPHALT CONCRETE PAVEMENT.
302-5.1 General. - Add the following paragraphs:
Asphalt concrete pavement structural sections equal to or greater than 3 inches (76 mm) in thickness shall be installed in two lifts. Base course aggregate material size shall be ¾ inch (19 mm) and cap course aggregate material size shall be ½ inch (13 mm). All pavement shall be placed over 4 inches of crushed aggregate base, unless compacted to 95% relative compaction.
All valves within project limits in the public right-of-way shall be raised to finish grade as a part of this work. The Contractor shall furnish and install new can or slip can materials as necessary.
If new water valve lids are necessary, they shall be supplied by the Municipal Utilities and Engineering Department. All valve can lids within the project limits in the public right-of-way shall be painted the appropriate color for the utility they represent (ie. Water - Blue, Gas - Yellow, Fire – Red, etc.).
Redlands Regular Meeting of 09-03-24 787 of 1977
GC 53
302-5.2 Timeline of Paving Operations.
All paving operations shall follow the timeline and requirements shown below unless otherwise approved by the City:
PAVING TIMELINE
DESCRIPTION OF WORK
TIME PERIOD
WEEK 1
(DAY 1-7)
WEEK 2
(DAY 8-14)
WEEK 3
(DAY 15-21)
WEEK 4
(DAY 22-28)
PAVING (START TO FINISH) (1)
CURE PERIOD (2)
MANHOLE ADJUST TO GRADE (3)
STRIPING & PAVEMENT MARKINGS (4)
TRAFFIC LOOPS (5)
NO PARKING SIGNS ALLOWED (6)
Note: All time periods shown above are the maximum amount of allowable time for each activity.
This timeline does not apply to the installation or repair of curb and gutter, ac dikes, sidewalks, cross gutters, curb ramps, driveway approaches or truncated domes. (1) In no case shall any street segment remain unpaved longer than three calendar days if no other work activity is being performed on that street segment. Any deviation from the timeline shall result in a penalty assessment of $1,000 per calendar day. (2) No work except cat tracking of proposed striping is allowed during this period; therefore “No Parking Signs” shall not be installed during this activity. (3) Once each manhole is exposed, all associated work to adjust it to grade must be completed within 48 hours. This shall include all adjustments of manholes, vaults, valve cans, etc. as required by the Contract.
(4) All cat tracking and approval of proposed striping shall occur during the cure period. (5) Traffic loops must be installed after the approval of striping layout and prior to the installation of thermoplastic striping and pavement markings. (6) “No Parking Signs” shall be installed per Section 7-19 of these specifications. 302-5.4 Tack Coat. – Delete and replace with the following:
If the asphalt concrete pavement is being constructed directly upon an existing hard-surfaced pavement, a tack coat of High Performance Seal (HPS) No-Track Tack at an approximate rate of
0.05 gallon per square yard shall be uniformly applied upon the existing pavement preceding the Redlands Regular Meeting of 09-03-24 788 of 1977
GC 54
placement of asphalt concrete. The surface shall be free of water, foreign material, or dust when the tack coat is applied. To minimize public inconvenience, no greater area shall be treated in any one day than is planned to be covered by asphalt concrete during the same day, unless otherwise approved by the Engineer.
302-5.5 Distribution and Spreading. – Add the following:
Unless otherwise permitted by the Engineer, the top layer of asphalt concrete for shoulders, tapers, transitions, road connections, private drives, curve widening, turnouts, left-turn pockets, and other such areas, shall not be spread before the top layer of asphalt concrete for the adjoining through lane has been spread and compacted. At locations where the number of lanes are changed, the top layer for the through lanes shall be paved first. Tracks or wheels of spreading equipment shall not be operated on the top layer of asphalt concrete in any area until final compaction has been completed or unless directed by the Engineer.
All screed extensions for paving machines shall be provided with a tamper, roller, or other suitable compacting devices.
Asphalt pavers shall be equipped with automatic screed controls and a sensing device or devices.
Automatic grade and slope control shall be used for overlays.
All joints shall be sealed after rolling.
When placing asphalt concrete to the lines and grades noted in the plans or as approved by the Engineer, the automatic screed controls shall control the longitudinal grade and transverse slope of the screed. Grade and slope references shall be furnished, installed, and maintained by the Contractor. The Contractor shall use a ski device, the minimum length of the ski device shall be 30 ft. The ski device shall be a rigid one-piece unit and the entire length shall be utilized in activating the sensor. The Contractor may use a laser to control the screed.
When placing the initial mat of asphalt concrete on existing pavement, the end of the screed nearest the center line shall be controlled by a sensor activated by a ski device not less than 30 ft long.
The end of the screed farthest from center line shall be controlled by an automatic transverse slope device set to reproduce the cross slope approved by the Engineer.
When paving contiguously with previously placed mats, the end of the screed adjacent to the previously placed mat shall be controlled by a sensor that responds to the grade of the previously placed mat and will reproduce the grade in the new mat within a 0.01 ft. tolerance. The end of the screed farthest from the previously placed mat shall be controlled in the same manner as when placing the initial mat.
Should the automatic screed controls fail to operate properly during any day's work, the Contractor may use manual control of the spreading equipment for the remainder of that day; however, the equipment shall be corrected or replaced with alternative automatically controlled equipment conforming to the requirements in this section before starting the next day's work.
Redlands Regular Meeting of 09-03-24 789 of 1977
GC 55
Should the methods and equipment furnished by the Contractor fail to produce a layer of asphalt concrete conforming to the requirements, including straightedge tolerance, of Subsection 302-
5.6.2 - Density and Smoothness, of the Standard Specifications, the paving operation shall be discontinued and the Contractor shall modify his equipment or furnish substitute equipment. A drop-off of more than 0.15 ft will not be allowed at anytime between adjacent lanes open to public traffic.
The Contractor shall schedule his paving operations such that each layer of asphalt concrete is placed on all contiguous lanes of a traveled way each work shift. At the end of each work shift, the distance between the ends of the layers of asphalt concrete on adjacent lanes shall not be greater than 10 ft. nor less than 5 ft. Additional asphalt concrete shall be placed along the transverse edge at the end of each lane and along the exposed longitudinal edges between adjacent lanes, hand raked, and compacted to form temporary conforms. Kraft paper, or other approved bond breaker, may be placed under the conform tapers to facilitate the removal of the taper when paving operations resume.
302-5.6.1 General. - Add the following paragraph:
All asphalt concrete pavement abutting portland cement concrete gutters shall match and be flush with the gutter lip when finish rolling is complete.
302-5.6.2 – Density and Smoothness. – Delete and replace with the following:
The completed surfacing shall be thoroughly compacted, smooth and free from ruts, humps, depressions or irregularities. Any ridges, indentations or other objectionable marks left in the surface of the asphalt concrete shall be eliminated by rolling or other means. The use of any equipment that leaves humps, ridges, irregularities or other objectionable marks in the asphalt concrete shall be discontinued, and acceptable equipment shall be furnished by the Contractor.
The finished surface shall meet the following smoothness criteria:
x When a 12 foot long straightedge is laid on the finished surface parallel to the centerline of the roadway, the finished surface shall not vary from the edge of the straightedge more than 0.05 feet, except at changes in grade,
x When a 12 foot long straightedge is laid on the finished surface perpendicular to the centerline of the roadway and extends from edge to edge of a traffic lane, the finished surface shall not vary from the edge of the straightedge more than 0.05 feet, except at changes in grade.
If the top layer of pavement does not comply with the smoothness specifications shown, remove and replace the entire section or complete a grind and overlay of 1.5 inches or 3 times the aggregate size, whichever is greater. Grind and overlay will be considered as a repair method only when the thickness of the asphalt pavement section is greater than 1.5 inches following the required grinding. Corrected section shall be rectangular to the nearest pavement edge or lane line and to a crosswalk, concrete spandrel or other limits approved by the City. Do not begin corrective actions until the method and limit of correction is authorized by the City. If the tolerances cannot be achieved by the methods described above, the contractor must re-pave the street section, in kind, at their own expenses.
Redlands Regular Meeting of 09-03-24 790 of 1977
GC 56
The compaction after rolling shall be a minimum of 91 percent and a maximum of 97 percent of the density obtained on samples compacted with the California Kneading Compactor per California Test 304. Cores will be taken randomly by the City for laboratory testing per California Test 308, Method A at a frequency of three per lot. A lot shall consist of a maximum of 3,000 square yards of asphalt concrete and will be identified in the field by the City. The cores will be averaged to determine the percent of maximum theoretical density, as determined by ASTM D2041, per lot to the nearest tenth of a percent.
Reduced payment factors for percent of maximum theoretical density will be per the following table, and will be applied to the entire lot sampled.
Reduced Payment Factors for Percent of Maximum Theoretical Density Asphalt Concrete
percent of maximum
theoretical density
Reduced payment
factor
Asphalt Concrete
percent of maximum
theoretical density
Reduced payment
factor
91.0 0.0000 97.0 0.0000
90.9 0.0125 97.1 0.0125
90.8 0.0250 97.2 0.0250
90.7 0.0375 97.3 0.0375
90.6 0.0500 97.4 0.0500
90.5 0.0625 97.5 0.0625
90.4 0.0750 97.6 0.0750
90.3 0.0875 97.7 0.0875
90.2 0.1000 97.8 0.1000
90.1 0.1125 97.9 0.1125
90.0 0.1250 98.0 0.1250
89.9 0.1375 98.1 0.1375
89.8 0.1500 98.2 0.1500
89.7 0.1625 98.3 0.1625
89.6 0.1750 98.4 0.1750
89.5 0.1875 98.5 0.1875
89.4 0.2000 98.6 0.2000
89.3 0.2125 98.7 0.2125
89.2 0.2250 98.8 0.2250
89.1 0.2375 98.9 0.2375
89.0 0.2500 99.0 0.2500
< 89.0 Remove and replace > 99.0 Remove and replace
In addition to the reduced payment factors below, all costs associated with the testing of the lot which resulted in values outside of the 91-97 percent range, will be withheld from the final payment due to the Contractor.
Following completion of the testing by the City, the core locations within the asphalt pavement shall be repaired by the Contractor.
Redlands Regular Meeting of 09-03-24 791 of 1977
GC 57
302-5.6.3 Tracking. All areas receiving asphalt pavement shall be protected from tracking onto adjacent areas. Do not allow traffic on new asphalt pavement until its mid-depth temperature is below 140º Fahrenheit to minimize the tracking.
A rock dust blotter coat per Section 302-9.7 or a sand coat at a rate of 1-2 pounds per square yard shall be applied to the compacted surface for all areas where tracking is a concern. The application of tracking prevention measures shall be determined by the Contractor.
A haul route for all paving operations shall be reviewed and approved by the City prior to the start of any construction activity. No deviations from the approved haul route shall occur unless approved in writing from the City.
All tracking onto adjacent streets, striping or pavement markings shall be the responsibility of the Contractor. All striping and pavement markings shall be removed and replaced in kind by sandblasting. All tracking onto roadway surfaces may require the use of a street sweeper to the satisfaction of the City.
302-5.7 Joints. – Add the following:
Longitudinal joints shall be trimmed to a vertical face and to a neat line if the edges of the previously laid surfacing are, in the opinion of the Engineer, in such condition that the quality of the completed joint will be affected. Longitudinal and transverse joints shall be tested with a 12’ straightedge and shall be cut back as required to conform to the provisions in Subsection 302-5.6.2 Density and Smoothness for surface smoothness. Connections to existing surfacing shall be feathered to conform to the provisions for smoothness.
Longitudinal joints in the top layer shall correspond with the edges of proposed lane striping.
Longitudinal joints in all other layers shall be offset not less than 0.5' alternately each side of the edges of traffic lanes.
All feathered joints shall be sealed after rolling.
302-5.9 Measurement and Payment. – Add the following:
Reduced payment factors per 302-5.6.2 will be applied to the Contract Unit Price for lots with a Maximum Theoretical Density less than 91.0 and greater than 97.0 percent. 302-5.10 Hot Asphalt Leveling Course. Areas to receive the Hot Asphalt Concrete Leveling Course shall be determined and defined by the project manager and inspector, and identified to the Contractor in the field. Mix for hot Asphalt Concrete Leveling Course shall be 1/2 inch aggregate, C2, as defined in Section 203-6.4.3.
Areas to receive hot asphalt concrete leveling course shall be areas located near or adjacent to existing curbs and/or gutters that are potholed, or have the lip of gutter higher than the adjacent roadway. Potholes, large cracks, or ruts shall be filled to the surrounding grade elevation and compacted. Hot Asphalt Concrete Leveling Course shall be completed prior to the placement of Type II Slurry Seal, ARAM or resurfacing.
Redlands Regular Meeting of 09-03-24 792 of 1977
GC 58
Prior to placement of asphalt concrete, the surface shall be cleaned and all debris and deleterious materials shall be removed. A tack coat meeting the material and application requirements of Section 302-5.4 Tack Coat, shall be applied prior to placement of hot mix asphalt concrete. 302-5.11 Asphalt Pavement Crack Sealing and Filling. Crack sealing shall only be performed as a repair method for conventional hot mix asphalt pavement (HMA) and not installed at project locations which will have asphalt rubber hot mix (ARHM) used as the overlay material. Crack sealing shall be performed after milling of existing asphalt surface and prior to any leveling course, if necessary.
Right after milling of existing asphalt and before crack sealing or filling, Contractor shall remove any and all weeds that are growing through cracks from the project street located within the pavement or growing between the concrete gutter and the pavement and spray a herbicide mixture of either Hyvar mixed with Roundup or Pramatol mixed with Roundup, or approved equal, at least seven (7) calendar days prior to paving. The herbicide mixture shall contain Blazon, or approved equal, a purple dye to easily confirm the herbicide has been applied. The work shall be approved by the Engineer or his representative prior to paving. Full compensation for plant removal and herbicide treatment shall be considered as included in the unit cost for paving.
The crack sealing material shall be a hot-applied asphalt (Crafco Polyflex or approved equivalent).
The crack sealing material must not be modified or diluted in any way. Pavement cracks larger than 1” wide shall be filled with the mixtures per Specification Section 203-6.4 Type E (Extra Fine).
A wand and nozzle type application shall be used to fill all cracks with crack sealing material.
Crack sealing material shall be applied in two applications with the possibility of additional applications to fill the crack within the allowable tolerance. The cracks must be filled to the surface and not overfilled or applied to the top of adjoining pavement or concrete surfaces. The cracks shall be squeegee immediately after the sealant has been applied to insure conformity with the pavement surface.
The crack sealing material shall then be allowed to penetrate and sink into the crack area for a minimum of one hour. Each crack must then have a second application of crack sealer material applied in the crack area only to within + 0.01' of the adjoining pavement surface. If the material is a cold-applied, polymer modified petroleum emulsion, sand will be applied over the crack sealing material after the second application, covering a minimum of 1 1/2 inches each side of the crack and not more than 3/4 inch higher than the top of the pavement. The contractor shall be responsible for the removal of all excess sand which shall be removed within three hours after being applied.
SECTION 303 - CONCRETE AND MASONRY CONSTRUCTION
303-1 CONCRETE STRUCTURES.
303-1.1 General. - Delete the first sentence of paragraph 1 and replace with the following:
“Concrete bridges, culverts, catch basins, retaining walls, abutments, piers, footings, foundations, drainage inlets, head walls, end walls, wing walls, junction structures, transition structures, Redlands Regular Meeting of 09-03-24 793 of 1977
GC 59
manholes, and other similar types of portland cement concrete structures shall be constructed to the lines and grades in conformity with the Plans and Specifications. 303-5 CONCRETE CURBS, WALKS, GUTTERS, CROSS GUTTERS, ALLEY INTERSECTIONS, ACCESS RAMPS, AND DRIVEWAYS.
303-5.1.1 General. - Replace the last paragraph with the following:
No PCC shall be ordered and/or placed until the forms and subgrade have been inspected and approved by the Engineer in the field.
All pull boxes, water meter boxes, and water valve covers shall be adjusted to proposed finish grade and approved by the Engineer in the field prior to placement of the PCC.
The Contractor shall barricade and protect placed PCC from all damage, marks, mars, and/or graffiti. Any PCC damaged, defaced, discolored, or defective shall be replaced at the Contractor's expense.
When removals of curb and/or sidewalk are located at curb return, the Contractor shall install access ramps. The Contractor is to construct all access ramps in accordance with American Disability Act (ADA) Standards/California Code of Regulations Title 24 – Accessibility Regulations. If the ramps constructed by the Contractor are found to be in non-compliance with ADA Standards, the Contractor will be required to remove and replace the ramps to ADA Standards at the Contractor's expense.
303-5.1.2 Drainage Outlets Through Curb. - Add the following paragraph:
Coring shall be required for all drains through existing curbs. 303-5.1.3 Driveway Entrances. – Replace the last paragraph with the following:
Driveway approaches where required, shall be 150 mm (6") thick for single-family residential area, and 200 mm (8") thick for commercial driveway approaches. 303-5.1.4 Walk. The back of sidewalk shall be 2 inches from the street Right-of-Way line unless otherwise specified by the Engineer.
Included in the price of sidewalk construction are retaining curbs. Retaining curbs are needed to retain soils from sloughing and eroding onto the finished sidewalk surface, as a result of grade differentials from existing ground surface to proposed sidewalk surface. Retaining curbs shall be installed when the finished surface is lower than the surrounding grade by 3 inches vertically within 6 inches horizontally. If the vertical difference in elevation is less than 3 inches, the surrounding grade shall be sloped, maximum 2:1 slope, to match the finished elevation. The height of the retaining curb shall be to the height of the existing grade it is retaining. Retaining curbs shall be located within the City’s right-of-way at all times. 303-5.1.5 Access Ramps. Construction of curb ramps shall conform to the Type and Case appropriate for the condition, as specified on the plans and as shown within the 2012 Standard Plans for Public Works Construction, Plan 111-5. The Contractor shall be responsible to layout the proposed access ramp to comply with the maximum slope indicated on the plans or Standard Plan 111-5. The maximum slope for the ramp shall not be exceeded unless otherwise approved in Redlands Regular Meeting of 09-03-24 794 of 1977
GC 60
writing by the Engineer. The Contractor shall remove and replace access ramps deemed noncompliant with the plans or Standard Plan 111-5.
For proposed locations adjacent to a cross gutter spandrel, sawcuts along the radius of the curb will not be allowed. The spandrel shall be replaced from expansion joint to expansion joint to the extents of the curb removal. For proposed locations adjacent to curb and gutter, sawcuts along the flowline of the curb will not be allowed. The entire curb and gutter shall be replaced from expansion joint to expansion joint as required. Sawcuts at locations other than the expansion joint will not be allowed unless approved by the Engineer. Curb cuts of the existing curb will not be permitted for installation of proposed ramp. Any deviation from these requirements will result in rejection of all work at this location and shall not be included in progress payment requests until corrected, per direction from the Engineer.
The Contractor shall verify the extents of sawcut and removal for each access ramp taking into account the maximum slope and transition area required. It shall be the Contractor’s responsibility to identify required removal limits, set concrete forms and verify maximum slopes are not exceeded. The Engineer shall be present to verify the concrete forms prior to the placement of the concrete at each location, however this does not alleviate the responsibility of the accuracy of forms or slopes of the access ramp from the Contractor.
Included in the price of access ramps are retaining curbs. Retaining curbs are needed to retain soils from sloughing and eroding onto the finished ramp surface, as a result of grade differentials from existing ground surface to proposed ramp surface. Retaining curbs shall be installed when the finished surface is lower than the surrounding grade by 3 inches vertically within 6 inches horizontally. If the vertical difference in elevation is less than 3 inches, the surrounding grade shall be sloped, maximum 2:1 slope, to match the finished elevation. The height of the retaining curb shall be to the height of the existing grade it is retaining. Retaining curbs shall be located within the City’s right-of-way at all times.
Access Ramps shall have truncated domes installed in accordance with standard plans and specifications. Truncated domes on new access ramps shall be Armor-Tile, Cast in Place System, or approved equal. Truncated domes installed on existing surfaces shall be Safety Sted TD, or approved equal. Truncated dome panels shall be 36”x48”, inline configuration, with a spacing of
2.35” on center, and Federal Yellow in color.
The access ramp work shall include all related adjustments of pull boxes, pull box covers, signs, and protection of any underground utilities within the work area. The removal and replacement of up to 5 linear feet of sidewalk on each side of the access ramp shall be included within the cost of the access ramp. The removal and replacement of the sidewalk will allow for transition from the top of ramp to adjacent sidewalk and will be utilized as necessary. 303-5.4.3 Weakened Plane Joints, (a) General. - Add the following paragraph:
All weakened plane joints shall be spaced at a maximum of 3.05 m (10') feet for curbs, gutters, and sidewalks. Scoring lines shall conform to those prevailing in the area and be uniform in spacing.
303-5.5.2 Curb. - Replace the first paragraph with the following:
Redlands Regular Meeting of 09-03-24 795 of 1977
GC 61
PCC for curb and gutter shall be placed within three working days from removal of the existing PCC curb and gutter. The curb and gutter surface shall not vary more than 3 mm (0.01') from a 3 m (10') straightedge except at the grade changes. Prior to the removal of the forms, the surface shall be finished true to grade by means of a straightedge float of not less than 3 m (10') in length, and operated longitudinally over the surface of the concrete. Form clamps shall be constructed so as not to interfere with the operation of the float. The form on the front of the curbs shall not be removed less than one (1) hour, nor more than six (6) hours after the concrete has been placed. In no event shall forms be removed while the concrete is sufficiently plastic to slump. The top and face of the finished curb shall be true and straight, and top surface of curbs shall be of uniform width, free from humps, sags, blemishes, or other irregularities. 303-5.5.3 Walk. - Add the following paragraphs:
The sidewalk surface shall not vary more than 5 mm (0.02') from the 3m (10') straightedge except at grade changes, and the finished surface shall be free from humps, sags, blemishes or other irregularities. All sidewalks shall be a minimum of 100 mm (4") thick, except at driveways where the sidewalks shall be a minimum of 150 mm (6") thick for single family residential areas and 200 mm (8") thick for all other areas.
303-5.6 Curing. - Add the following paragraph:
Curing compound shall be translucent with red fugitive dye, Type 1, in accordance with Section 201-4 Concrete Curing Compound, of the Standard Specifications. 303-5.7 Repairs and Replacements. - Add the following paragraphs:
In order to minimize vandalism damage to the finished PCC surfaces, the Contractor shall plan his work so that no PCC is poured after 1:00 p.m., unless otherwise authorized by the Engineer in the field.
The Contractor shall barricade and protect placed Portland Cement Concrete from all damages, marks, mars, and/or graffiti. Any Portland Cement Concrete damaged, defaced, discolored, or defective shall be replaced to the satisfaction of the Engineer at the Contractor's expense, and no additional time will be allowed.
Grading, patching, or other remedies to correct the situation will not be accepted unless in the opinion of the Engineer the vandalized area is so small that it does not warrant replacement.
Concrete replacement areas shall be from score mark or control joint to score mark or control joint, and full width of the sidewalk. All replacement areas shall be saw cut. 303-5.8 Backfilling and Cleanup. - Add the following paragraph:
A minimum of 300mm (12”) wide full depth asphalt concrete pavement repair patch and an 450mm (18”) wide 1-1/2” deep grind outside of the trench width is required when cross gutter, spandrel, driveways, curb and gutter is placed adjacent to existing asphalt concrete pavement. The asphalt concrete pavement repair patch shall be placed within two (2) working days after the cross gutters, spandrels, driveways, curb and gutter are replaced. The asphalt concrete pavement shall be sawcut. All work shall be in accordance with the General Permit Conditions and Trench Specifications, latest edition.
Redlands Regular Meeting of 09-03-24 796 of 1977
GC 62
SECTION 304 - METAL FABRICATION AND CONSTRUCTION
304-3 CHAIN LINK FENCE.
304-3.4 Measurement and Payment. - Delete paragraph 1 and replace with:
Chain link fence will be measured along the horizontal projection line of the completed fence, deducting the widths of gates and openings.
SECTION 304 - METAL FABRICATION AND CONSTRUCTION
304-3 CHAIN LINK FENCE.
304-3.4 Measurement and Payment. - Delete paragraph 1 and replace with:
Chain link fence will be measured along the horizontal projection line of the completed fence, deducting the widths of gates and openings.
SECTION 306 - UNDERGROUND CONDUIT CONSTRUCTION
306-1 OPEN TRENCH OPERATIONS.
306-1.1.3 Maximum and Minimum Width of Trench. - Amend as follows:
Add the following sentence to paragraph 4:
If additional payment is to be requested, the Contractor shall make written request and receive approval from the Engineer before any excavation is begun.
Add the following sentence to paragraph 5:
If additional payment is to be requested, the Contractor shall make written request and receive approval from the Engineer before any excavation is begun. 306-1.1.6 Bracing Excavations. - Add the following paragraphs The Contractor shall submit a bracing plan, prepared by a registered engineer authorized to perform this type of work, as allowed by state statute. The bracing plan shall be stamped and signed by the engineer, and submitted as specified.
The bracing plan shall be submitted for review and acceptance by the Engineer prior to the start of any excavation work requiring bracing and shall include plate data as specified in 306-1.1.7. 306-1.1.7 Plate Installation. - Add this subsection:
When plating across an open trench is required or necessary due to the Contractor’s operations, the trench shall be adequately and properly braced to stabilize trench edges to support a minimum H20 load rating. Plates shall be installed with a minimum clearance from the trench edge on each side as shown on the bracing plan. The maximum plate span across a trench shall be shown on the bracing plan.
Redlands Regular Meeting of 09-03-24 797 of 1977
GC 63
Plate contact area shall be cold milled to a depth equal to the plate thickness, allowing a smooth transition from plate surface to existing roadway pavement surface. The cold mill area shall not exceed the plate edge by more than 1 inch (25 mm) maximum.
All costs for plate use, including cold milling, shall be borne by the Contractor, and no additional compensation shall be made therefore.
306-1.2 Installation of Pipe. - Add the following paragraphs:
Before installation of pipelines, the Contractor shall have constructed curb and gutter, and cut street to the appropriate subgrade depth. This requirement shall be waived for the installation of storm drain and sewer piping, which shall be installed prior to the curb and gutter construction. “Pipelines” as referred to in the previous paragraph shall include potable water mains, nonpotable water mains, irrigation mains, electrical conduits, telephone conduits, television conduits, gas mains, and any other underground pipeline or conduit, except storm drain and sewer. This shall include all laterals, services, and other appurtenances for the “pipelines”. 306-1.2.1.2 Bedding for Narrow Trenches. - Amend paragraph 1 as follows:
“Narrow trenches are defined as 12 inches (305 mm) or less in width.” 306-1.2.2 Pipe Laying. - Add the following paragraph:
Concrete collars, plugs, anchors, thrust blocks, stabilizers and bulkheads shall be included as work under this item.
306-1.3.1 General. - Amend the following:
Amend paragraph 4 as follows:
“When the depth of cover of the top pipe or cable is less than 30 inches (760mm), the top 24 inches (600mm) of backfill, measured from the surface, shall be compacted to 95 percent relative compaction.”
Add the following paragraph:
All trench backfill shall be compacted to a minimum 95 percent relative compaction, unless otherwise specified by the Engineer.
306-1.5.1 Temporary Resurfacing. - Delete the last 2 paragraphs, replace with the following:
The price bid for underground conduit construction shall include full compensation for furnishing, placing, maintaining, removing and disposing of temporary resurfacing materials. 306-1.6 Basis of Payment for Open Trench Installations. - Amend the following:
Amend the first sentence of paragraph 1:
Redlands Regular Meeting of 09-03-24 798 of 1977
GC 64
“Pipe and conduit shall be measured along the horizontal axis between the ends as laid and shall include the actual pipe in place and shall not include the inside dimensions of structures.” Amend the first sentence of paragraph 2:
“The Contract Unit Price per linear foot (meter) for pipe and conduit in place shall be considered full compensation for all wyes, tees, bends, monolithic catch basin connections, concrete collars, plugs, bulkheads and specials shown on the Plans; the removal of interfering portions of existing sewers, storm drains, and improvements; the closing or removing of abandoned conduit and structures; the excavations of the trench; the control of ground and surface waters; the preparation of subgrade; placing and joining pipe; backfilling the trench; permanent resurfacing; and all other work (excluding temporary resurfacing) necessary to install the pipe or conduit, complete in place.”
Add the following paragraph:
In all items involving pipelines, 90 percent of the pipe item unit price will be included in progress estimates when all work except testing and clean up has been completed. An additional 5 percent will be included in progress estimates when a section of pipeline has satisfactorily met all test requirements and the remaining 5 percent will be included in progress estimates when clean up of a section of pipeline, including permanent trench resurfacing, has been completed. 306-2 JACKING OPERATIONS.
306-2.6 Payment. - Add the following sentence to paragraph 1:
If rocks, boulders, or debris of any type are encountered during operations, all removal, repair and correction costs including delay time and costs shall be borne by the Contractor and no additional compensations shall be made therefore.
SECTION 307 - STREET LIGHTING AND TRAFFIC SIGNAL SYSTEMS 307-1 GENERAL. - Amend the following:
Add the following paragraphs:
Any person performing electrical work subject to the certification requirements of Labor Code sections 3099 et seq. shall be certified, as required by law, prior to, and throughout, the performance of such work.
Add the following paragraphs:
Inspection shall be required at the following stages: (1) prior to pouring foundation concrete, excavation dimensions shall be verified; (2) prior to placement of a standard, foundation and anchor bolts shall be verified; and (3) prior to pouring the cap, connections, ground bond and luminary shall be verified.
There shall be no structure(s) encased in foundation concrete. Foundation concrete shall be held 4 inches to 5 inches (102 mm to 127 mm) below top of curb grade.
Redlands Regular Meeting of 09-03-24 799 of 1977
GC 65
Anchor bolts shall be held by a template with the top of each bolt a maximum 1/2 inch (13 mm) below top of curb or a maximum ½ inch (13 mm) below top of sidewalk if set behind sidewalk.
The top of foundation concrete shall be cleaned of all foreign objects before foundation cap is poured. Standard shall be plumb and tightened prior to foundation cap placement.
Foundation cap shall be formed to a minimum dimension of 32 inches (813 mm) wide, centered to the light standard and from the back of curb to a point 9 inches (229 mm) beyond the back of the light standard. The cap slope shall be equivalent to adjacent sidewalk or shall be 2 percent from the top of curb in parkway. Cap shall be poured to encase anchor bolts and flow under street light standard so that the pole butt is encased.
307-8 FOUNDATIONS, FOUNDATION CAPS AND SLABS.
307-8.2 Foundations. - Amend the following:
Amend the first sentence of paragraph 2 as follows:
“Foundations shall cure for 72 hours before erecting standards and 72 hours before erecting mast arms.”
Amend the second sentence of paragraph 2 as follows:
“Pile foundations shall cure for 72 hours before erecting standards and 7 days before erecting mast arms.”
Add the following paragraphs:
Minimum foundation dimensions shall be 32 inches x 32 inches x 46 inches (813 mm x 813 mm x 1,168 mm) or when bored with an auger shall be 32 inches x 60 inches (813 mm x 1,524 mm).
Foundation and cap concrete shall be as specified in Section 201-1. Cap concrete shall have a light broom finish.
There shall be an 8 foot x 5/8 inch (2.4 m x 16 mm) copper-clad ground rod placed in the center of the base and extended 3 inches (76 mm) above curb level with a ground clamp installed at the top.
307-8.3 Foundation Caps. - Amend the first sentence of paragraph 1 as follows:
“Foundation caps shall be the same color, finish, and material as the adjacent sidewalk, and be a minimum thickness of 4 inches (102mm) thick or unless otherwise specified in the Special Provisions.”
307-8.4 Concrete Slabs. - Amend the first sentence of paragraph 1 as follows:
“Wherever the edge of a concrete foundation extends within 18 inches (450mm) of any existing concrete improvement, a concrete slab with a minimum thickness of 4 inches (102mm) or as specified in the Special Provisions shall be extended to meet the existing improvement.” Redlands Regular Meeting of 09-03-24 800 of 1977
GC 66
307-10 STANDARDS, PEDESTALS AND MAST ARMS. - Add the following paragraphs:
Standard shall be set square with the street or as directed by the Engineer. Standard shall be centered 24 inches (610 mm) behind curb face or as shown on the plan.
The access door at the base of the standard shall be a minimum ½ inch (13 mm) to a maximum 2 inches (51 mm) above the top of adjacent curb or sidewalk.
Anchor bolts shall have no threads exposed above top of nut when final tightening is completed. 307-11 PULL BOXES. - Amend the following:
Amend (b) of paragraph 3 as follows:
“150 feet for street lighting systems, and”
Add the following sentence to paragraph 4:
Conduit entering a pull box shall extend a minimum 3 inches (76 mm) above the rock base.
Add the following paragraph:
Double depth pull boxes shall be grouted on the inside, as specified. Pull boxes shall be located as shown on the plans and installed at either sidewalk or curb grade. 307-12 CONDUIT. - Amend the following:
Amend the first sentence of paragraph 6 as follows:
“Detector, telephone interconnect, or street lighting conduit shall be 1-1/4 inch (32 mm) nominal size unless otherwise specified in the Special Provisions.” Delete the second sentence of paragraph 6 and replace with the following:
“Direct interconnect and utility service conduit shall be 2 inch (51 mm) nominal size unless otherwise specified or required by agency or utility.”
Add the following sentence to paragraph 6:
Traffic Signal conduit size shall be as specified in Section 209-2.3.
Amend the second sentence of paragraph 2 as follows:
“Conduit placed behind a curb shall not be less than 18 inches (457 mm) nor more than 36 inches (900mm) below the top of the curb.”
Add the following sentence to paragraph 9:
There shall be no more than 2 conduits in each foundation.
Amend the first sentence of paragraph 7 as follows:
“ not be less than 3 inches (76 mm) above the bottom of the box.” Add the following paragraph:
Redlands Regular Meeting of 09-03-24 801 of 1977
GC 67
Contractor shall be required to install traffic signal interconnect conduit, with pull rope, between new traffic signal controller and any existing traffic signal controller located within 1,500 feet (457 m).
307-13 WIRES, CONDUCTORS AND CABLES.
307-13.1 General. - Add the following paragraph:
All conductors shall be new and in their original packaging. 307-14 SERVICES.
307-14.1 General. - Add the following paragraph:
When a service pedestal is installed in an unpaved area, a slab shall be constructed per Section 307-4.11.
307-17 TRAFFIC SIGNAL CONSTRUCTION.
307-17.2.2 Controller Cabinet Wiring Diagrams. - Amend the following:
Add the following sentence to paragraph 1:
Traffic signal Phase 4 shall face north, for southbound traffic.
Add the following paragraphs:
A representative from the traffic controller manufacturer shall be onsite at the time of signal activation and shall install timing and coordination provided by the Engineer.
All software and current upgrades, at the time of installation, for the controller and conflict monitor shall be provided to the City.
307-17.3 Pull Box Covers. - Amend the following:
Amend the first sentence as follows:
“Pull box covers to be installed in traffic signal systems or combined traffic signal and multiple circuit street lighting systems conforming to 209-4.2.3, shall conform to 209-3.7 and shall be inscribed “STREET LIGHTING”.”
Add the following sentence to paragraph 1:
Lid shall have two 1 inch (10 mm) brass bolts for fastening. 307-17.5.1 General. - Add the following paragraph:
Tape color codes for traffic signal phases shall be as follows: 0 - black; 1 - brown; 2 - red; 3 - orange; 4 - yellow; 5 - green; 6 - blue; 7 - violet; 8 - gray; 9 - white.
Redlands Regular Meeting of 09-03-24 802 of 1977
GC 68
All cables shall be phase taped to match signal phasing. Cable splicing shall not be allowed in pull boxes.
307-17.6.1 General. - Amend the following:
Delete the first two sentences of paragraph 2 and replace with the following:
All signal and arrow indications shall be 12 inches (305 mm).
Add the following paragraph:
Traffic heads, pedestrian heads and shields shall be aluminum. Heads, hardware, etc. shall be flat black. Vehicle faces shall be 12 inches (305 mm). All red, yellow, green and “hand man” indicators shall be LED type. Pedestrian lenses shall be mechanically connected to the visor “egg crate.” Silicone glue shall not be allowed. Lamp sockets shall not be plastic and shall not be held to the lens by use of a clip. The Contractor shall furnish per traffic signal installed, one of each color and type, spare vehicle and pedestrian LED’s to the City.
307-17.7.3.1 General. - Add the following paragraphs:
If allowed by the Engineer, approach and advance loops shall each have a lead-in cable. Cables shall have the appropriate color phase tape and advance loop cables shall have two bands of the appropriate color phase tape. Loops shall be in series. Advance loops shall be connected to the top detector.
Loops are to be installed as shown and/or dimensioned on the plans. When lane width is greater than 15 feet (4.6 m), excluding parking lane, a second loop shall be installed perpendicular to each loop shown on the plans for said lane. Loops shall be installed in the center of each lane, or equally spaced for lanes greater than 15 feet (4.6 m) in width.
Loop detector wires may be spliced in pull boxes if necessary. Permanent splices shall be crimped and soldered. Contractor may substitute shrink tubing, as specified in Section 209-5.3.1 of these specifications, in lieu of crimping and soldering. Wire nuts may be used for temporary connections only.
307-17.8.2 Pedestrian Push Buttons. - Add the following sentence:
Pedestrian push buttons shall be de-isolated with no cabinet logic ground leaving the controller cabinet.
307-17.10 Controller Foundation. Traffic signal controller foundations shall extend a minimum 18 inches (457 mm) and a maximum of 20 inches (508 mm) above finish grade, and be sized as necessary to fit the controller cabinet with a 1 inch (25 mm) lip, including the 1/2 inch (13 mm) chamfer, beyond outside cabinet dimensions. Cabinet shall be sealed on the concrete foundation with a silicon bead placed under the cabinet edge as it is set in place. 307-17.11 Reflectorized Street Name Sign Placement and Mounting. Top of sign frame shall have two free swinging mounting brackets manufactured from aluminum, bronze and stainless steel, as specified. 8 inch (203 mm) stainless steel bolts shall allow for fine adjustment. Dampening springs shall be used. Each swing bracket shall be adjusted vertically for leveling of the sign to fit Redlands Regular Meeting of 09-03-24 803 of 1977
GC 69
mast arm angles. The bracket assembly shall permit the S.S.G. unit to swing perpendicular to the support hardware.
Hardware used to attach the sign and swing assembly to the mast arm shall by “Y-brackets,” “EZL brackets” or approved equal.
EZ-L brackets shall be a three piece telescoping design to adjust from 12 inches (305 mm) to 28 inches (711 mm) in 1 inch (25 mm) increments without additional adapters. The outside tube shall be 1-3/4 inches x 1-1/2 inches (44 mm x 38 mm) with a wall thickness of 5/32 inch (4 mm). The middle tube shall be 1-1/2 inches x 1-1/4 inches (38 mm x 32 mm) with wall thickness of 5/32 inch (4 mm) and one wall having a thickness of inch (10 mm) and threaded for two inch (10 mm) stainless steel holding bolts with external tooth lock washers. The inside tubes shall fit firmly within each other and slide smoothly. Safety tabs shall be located on the ends of each tube and will not allow the tubes to completely separate from each other during shipping and installation procedures. When installing EZ-L bracket, the middle tube should be extended first, then the inside tube.
The Y-bracket shall be one piece solid aluminum extrusion construction. There shall be four slots in the bracket to accommodate two 3/4 inch (19 mm) wide stainless steel straps side by side.
Strapping shall have a minimum thickness of 0.020 inches (½ mm). The EZ-L bracket shall attach to the Y-bracket with a ½ inch (13 mm) stainless steel bolt, lock washer and ny-lock nut.
When installation of the S.S.G. sign to the mast arm is complete, the S.S.G. sign shall swing freely in both directions when moved by the installer without any binding or hindrance being felt, allowing the sign to move freely under normal weather conditions. 307-18 TESTING.
307-18.1 General. - Add the following paragraph:
Luminares shall be in operation for 5 days prior to final acceptance.
SECTION 308 - LANDSCAPE AND IRRIGATION INSTALLATION
308-4 PLANTING.
308-4.6.1 Method “A” Tree Staking. - Delete paragraph 1 in its entirety and replace with the following:
The tree shall be staked with 2 inch (51 mm) diameter x 8 feet (2.4 m) minimum length lodge poles or approved equal, installed vertically, positioned at least 6 inches (152 mm) from the trunk at ground level, and a minimum 30 inches (762 mm) into the soil in a manner to avoid injury to the roots or breaking the root ball. The trunk shall be secured to the poles with two sets of ties as specified.
308-5 IRRIGATION SYSTEM INSTALLATION.
Redlands Regular Meeting of 09-03-24 804 of 1977
GC 70
308-5.3 Installation of Valves, Valve Boxes, and Special Equipment. - Add the following to paragraph 7:
The backflow preventer enclosure shall be mounted on a portland cement concrete strip, 8 inches (203 mm) wide by 12 inches (305 mm) deep. Width dimension may vary as required to secure enclosure to concrete. Concrete strip shall be constructed specifically for mounting and securing the enclosure.
SECTION 314 - TRAFFIC STRIPING, CURB AND PAVEMENT
MARKINGS, AND PAVEMENT MARKERS
314-1 GENERAL. - Add the following paragraphs:
To insure the protection of storm drain inlets, Best Management Practices (BMPs) shall be employed during all striping operations. Refer to Section 7-8.6.
Each storm drain catch basin or storm drain inlet box shall be marked “NO DUMPING - FLOWS TO CREEK.” Two coats of paint are required. Stencil shall match City’s stencil. Paint and painting shall comply with the specifications.
All street resurfacing work shall include installing fire hydrant pavement markers at all fire hydrant location, whether the pavement markers were existing or not. The pavement markers shall be Type I – Two-Way Blue Retroreflective per Section 214-6 of the Specifications and installed per City’s detail drawing No. 102-0. All work associated with the installation of all new, or replacement of existing, fire hydrant pavement markers shall be included as noted within the specifications. 314-4 APPLICATION OF TRAFFIC STRIPING AND CURB AND PAVEMENT MARKINGS.
314-4.1 General. – Add the following paragraphs:
During construction, if traffic legends or lane striping are removed or paved-over for any reason, they shall be replaced immediately with temporary traffic legends or lane striping as directed by the City, and the Contractor shall place permanent traffic legends or lane striping at the end of the job or on completion of final paving. When permanent items are placed, they shall be complete markings, legends, or striping i.e.: if limit lines are disturbed, they shall be replaced to centerline or from curb to curb, whichever was existing; if a letter in a word is removed or covered, the entire word shall be replaced; and lane striping shall extend 75 feet beyond construction limits. All replacement markings, legends, or striping required to be replaced beyond the contract limits shown shall be at the cost of the Contractor and shall meet City standards. If existing striping or legends are to be removed on existing surfaces, they shall be sandblasted. Painting over striping or legends in lieu of removal will not be permitted. Pavement striping shall comply with the applicable provisions of Sections 214 and 314 of the Standard Specifications.
Where side streets with existing striping, markings and markers are encountered, striping, markings and markers shall be repainted and replaced for a minimum distance of 15 m (50 feet) from the crosswalk, stop bar or limit line.
Redlands Regular Meeting of 09-03-24 805 of 1977
GC 71
314-4.2 Control of Alignment and Layout.
314-4.2.1 General. - Delete and replace with the following:
The Contractor will be responsible for all layout of all striping. All striping, markings and markers shall be reinstalled in their existing locations unless otherwise shown on the plans. The Contractor shall be responsible to take appropriate measures and record the existing locations.
The Contractor shall verify all dimensions in the field prior to installation of pavement striping/marking layout (Cat-Track). Should field measurements differ from the plan, the Contractor shall immediately notify City staff. No Cat-Track marks shall be placed until discrepancies are resolved.
Cat-Track must be approved by City staff prior to the installation of permanent pavement striping/marking. Contractor shall notify City staff a minimum of 24 hours prior to installation of permanent pavement striping/marking to allow for inspection and approval. If approval of CatTrack is not obtained by the Contractor, all work required to correct the striping/marking will be at the expense of the Contractor
Cat-Track marks shall be made in chalk. Paint for the purpose of Cat-Track is prohibited. If paint is used, the Contractor must remove the paint without damaging or visually deforming the pavement surface. If damage or visual deformity within the removal area occurs, in the opinion of City staff, the Contractor shall grind and overlay the entire segment with no additional compensation. The area of the grind and overlay shall be as required by City staff and shall be a minimum of 0.10’ thickness.
All visible Cat-Track markings after the installation of the permanent striping/marking shall be removed without damage or visual deformity to the pavement surface. Any damage or visual deformity to the pavement shall be remedied as noted above. 314-4.3.5 Application. - Amend the first sentence in paragraph 8 as follows:
“Glass beads shall be applied at a rate of 0.6 to 0.8 kg of beads per liter (5 to 7 pounds of beads per gallon).”
314-6 GREEN BIKE LANE. Green bike lanes shall be installed per plan and conform to the technical specifications included within the contract documents and shall be Streetbond CL or approved equal.
Redlands Regular Meeting of 09-03-24 806 of 1977
7+,63$*(,17(17,21$//</()7%/$1.
Redlands Regular Meeting of 09-03-24 807 of 1977
GENERAL REQUIREMENTS
Redlands Regular Meeting of 09-03-24 808 of 1977
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Redlands Regular Meeting of 09-03-24 809 of 1977
COORDINATION OF WORK, PERMITS, AND REGULATIONS 01110-1
SECTION 01110 COORDINATION OF WORK
PART ONE -- GENERAL
1.1 SEQUENCING OF WORK
The Contractor shall submit the construction schedule in accordance with Section 01321 of these specifications.
The Contractor shall arrange the schedule of work, but it must adhere to the following restrictions:
1. Citywide events calendar shall be considered with the schedule for construction. The events calendar will be provided at the pre-construction meeting. Updated events calendar will be provided during subsequent weekly construction meetings.
2. Construction around school zone shall be taken into consideration to avoid interference with the drop-off and pick-up times for each specific school.
3. Utilities Project (sewer & water) may be under construction concurrently. Detailed construction activities and construction schedule will be provided during weekly construction meetings.
4. Contractor shall coordinate with Omnitrans during construction. Omnitrans will engage in the relocation, altering, or otherwise rearranging of any signage or facilities which interfere with the progress of the Work, and shall schedule the Work so as to minimize interference with said relocation, altering, or other rearranging of facilities.
Contractor shall coordinate with Omnitrans’ Stops and Stations Supervisor at (909) 379-7153 for relocation of bus stop signs.
5. Contractor shall coordinate with the City Arborist during construction. A site may require the City Arborist to perform tree evaluations and determine how root systems are handled on a case-by-case basis.
6. Contractor shall coordinate work with City of Redlands Police Department, Caltrans, and SBCTA.
7. Contractor shall obtain an encroachment permit from the City of Redlands and Caltrans, as necessary.
1.2 UTILITY COORDINATION
During construction, if City owned utility facilities are damaged, contractor shall inform the City. City crew will respond within two hours and assess the condition, and perform any necessary remedial work as quickly as possible. No additional compensation will be granted to the contractor for any delay due to the damage and repair of the utility facility.
Redlands Regular Meeting of 09-03-24 810 of 1977
COORDINATION OF WORK, PERMITS, AND REGULATIONS 01110-2
Other utilities not owned by the City, contractor should notify and coordinate with the utility owner.
END OF SECTION
Redlands Regular Meeting of 09-03-24 811 of 1977
TRAFFIC CONTROL PLAN 01111-1
SECTION 01111 TRAFFIC CONTROL PLAN
PART ONE -- GENERAL
1.1 GENERAL
The intent of this specification is to provide the format and requirements in preparation of the Traffic and Pedestrian Control Plan (TPCP).
1.2 FORMAT
1. The sheets of the TPCP shall display, at a minimum, the title of the project, name of firm preparing the TPCP, name and stamp of Registered Traffic or Civil Engineer preparing the TPCP, approval block for City of Redlands approval, north arrow, and title sheet with an index of the sheets, sheet number, and total number of sheets.
2. The TPCP shall be drawn to a 1 inch = 40 scale, or as otherwise approved by City staff, on common size sheets ranging from 8-1/2 inches x 11 inches, 11 inches x 17 inches or 24 inches x 36 inches as determined appropriate based on work area.
3. TPCP must be prepared and approved by a Registered Traffic or Civil Engineer in the State of California.
1.3 REQUIREMENTS
The TPCP shall contain the following items and scenarios of traffic control:
1. 4” thick concrete installation;
2. Removal of existing concrete;
3. Removal and relocation of the bench;
4. All required detours;
5. The TPCP shall be completed in conformance with Section 7-10.2.2.1 of the General Conditions and adhere to the following:
a. At least one lane of traffic shall be open on all roadways during the installation with appropriate traffic control and flaggers;
b. Work shall not be preformed on both sides of the street – at least one side of the street shall be opened for vehicular and pedestrian traffic; c. On street parking, where currently available, shall be open to the public outside of working hours.
END OF SECTION
Redlands Regular Meeting of 09-03-24 812 of 1977
7+,63$*(,17(17,21$//</()7%/$1.
Redlands Regular Meeting of 09-03-24 813 of 1977
DESCRIPTION OF WORK 01112-1
SECTION 01112 DESCRIPTION OF WORK
PART ONE -- GENERAL
1.1 SUMMARY
A. The work to be done under this Contract includes the furnishing of project management, labor, materials, tools and equipment for the construction of the TDA 2021 Transit Stop Improvement Project No. S241005 for the City of Redlands, all in accordance with the Contract Documents.
B. The following contract drawings are made a part of these Contract Documents:
Title Sheet No.
Title Sheet & Vicinity Map 1
General Notes, Legend, Abbreviation & Details 2
Plan Sheet – Base Bid 3
Plan Sheet – Additive Bid ‘A’ and Additive Bid ‘ B ’ 4
Plan Sheet – Additive Bid ‘ C ’ 5
1.2 GENERAL SCOPE OF WORK
A. Work In This Contract: Work in this Contract includes all labor, materials and equipment necessary for construction of TDA 2021 Transit Stop Improvement Project No. S241005 as noted on the Contract Drawings and all other Contract Documents and is summarized as follows:
1. The Work shall consist of furnishing construction materials, mobilization, traffic and pedestrian control, erosion control, sawcutting, removal of varying thickness sidewalk/AC pavement, construct commercial driveway, construct curb and gutter, remove and relocate benches, construct concrete cap over split face rock curbing according to plans, clearing and grubbing, root cutting, root grinding, grading, irrigation repair, compaction, dust control, information signs, and survey monument preservation as required to remove and replace concrete sidewalk. Sidewalk shall match the existing width and appearance of adjacent areas, including score lines and finish and restore all areas to pre-construction conditions.
B. WORK BY OTHERS
1. The Contractor shall cooperate fully with all utility staff of the City or staff of other public or private agencies engaged in the relocation, altering, or otherwise rearranging of any facilities which interfere with the progress of the Work, and shall schedule the Work so as to minimize interference with said relocation, altering, or other rearranging of facilities.
Redlands Regular Meeting of 09-03-24 814 of 1977
DESCRIPTION OF WORK 01112-2
C. PROJECT SITE
1. The Contractor shall not block access to the streets or access to existing businesses.
Any existing business shall remain open during construction.
END OF SECTION
Redlands Regular Meeting of 09-03-24 815 of 1977
MEASUREMENT AND PAYMENT 01200-1
SECTION 01200 MEASUREMENT AND PAYMENT
A. Work Listed in the Schedule of Work Items
1. The application for payment will be for a specific item based on the percentage completed or quantity installed. The percentage complete will be based on the value of the partially completed work relative to the value of the item when entirely completed and ready for service.
2. A retention of five percent (5%) of the value of work completed will be withheld from progress payments. This retention amount will remain constant throughout the contract period, and will not be payable until the expiration of thirty-five (35) days after the recordation of the Notice of Completion.
B. Work Not Listed in the Schedule of Work Items
The General Conditions and items in the General Requirements, and Specifications which are not listed in the schedule of work items of the bid form are, in general, applicable to more than one listed work item, and no separate work item is provided therefore. Include the cost of work not listed but necessary to complete the project designated in the contract documents in the various listed work items of the bid form.
The bids for the work are intended to establish a total cost for the work in its entirety. Should the Contractor feel that the cost for the work has not been established by specific items in the bid form, include the cost for that work in some related bid item so that the proposal for the project reflects the total cost for completing the work in its entirety.
The Contractor may experience difficulty in excavation due to rock or unsuitable backfill material throughout the project locations. It shall be the Contractor’s responsibility to identify these areas and account for difficulty in excavation, the need to export rock or unsuitable backfill material and the need to import suitable backfill material. There will not be additional contract time or additional compensation for any project locations where any of these circumstances occur.
C. Bid Items
1. Mobilization, Bid Item 1:
Payment for Mobilization shall be made at the contract lump sum price and shall constitute full compensation for all labor, material, equipment, and incidentals required within Section 01721. The bid price shall include, but not limited to, preliminary construction schedule, bonds, insurance, installation and relocation of information signs, shop drawings, catalog submittals and shall constitute full compensation for all labor, material, equipment, Redlands Regular Meeting of 09-03-24 816 of 1977
MEASUREMENT AND PAYMENT 01200-2
and incidentals required. The bid price for mobilization shall not exceed five (5) percent of the maximum base bid.
2. Traffic and Pedestrian Control, Bid Item 2:
Payment for traffic and pedestrian control shall be made at the contract lump sum price and shall constitute full compensation for all labor, material, equipment, and incidentals required for preparation of traffic control plan, implementation and maintenance of traffic control items noted within the plan. Traffic and pedestrian control shall be in accordance with the approved traffic control plan in order to be compensated for this item.
Payment for traffic and pedestrian control shall be made based on overall completion percentage of the project. The percentage complete shall be determined by the engineer and updated on progress payments.
3. Construct 4” Thick Sidewalk, Bid Items 3, 7, 9, and 12:
Items include but are not limited to the construction of new 4” thick concrete sidewalks at various locations throughout the City. Item also includes all necessary erosion control, sawcutting, clearing and grubbing, root cutting, root grinding, grading, irrigation repair, compaction, dust control, and survey monument preservation as required for the construction of the proposed improvements under these bid items. Sidewalk shall match the existing width and appearance of adjacent areas, including score lines and finish.
Payment for this item shall be made at the unit price provided and shall constitute full compensation of all labor, materials, equipment, and incidentals required.
4. Remove Existing Concrete Sidewalk, Bid Item 4, 8, 10, and 13:
Item include but are not limited to the removal of the existing sidewalk/asphalt concrete section to native soil or base as specified on the project plans. Item shall include erosion control, grading and compaction of the existing native or base, any additional import of native soil or base and the repair of any failed base areas under the existing pavement section. Bid Item must also include but are not limited to dust control and sawcutting as required to perform the work under this bid item.
Payment for this item shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment, and incidentals required.
5. Remove and Relocate Bench, Bid Items 5 and 11:
Items include the removal and relocation of existing benches as specified on project plans.
Payment for these items shall be made at the contract unit price and shall constitute full compensation for all labor, material, equipment, and incidentals required.
6. Demobilization, Bid Item 6:
Payment for demobilization shall be made at the contract lump sum price and shall constitute full compensation for all labor, material, equipment, and incidentals required within Section 01740.
Redlands Regular Meeting of 09-03-24 817 of 1977
MEASUREMENT AND PAYMENT 01200-3
END OF SECTION
CURB SHALL BE RE-CONSTRUCTED PER APWA STANDARD DETAIL 120-2 CURB AND GUTTE Redlands Regular Meeting of 09-03-24 818 of 1977
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Redlands Regular Meeting of 09-03-24 819 of 1977
CHANGE ORDER REQUESTS 01251-1
SECTION 01251 CHANGE ORDER REQUESTS
1.1 GENERAL
A. All quotations for preliminary change orders for extras, changes, additions, or deletions to the Work as described in EXTRA WORK of the GENERAL CONDITIONS shall be submitted to the ENGINEER, in writing, on the Change Order Request (COR) Cover Sheet and the Change Order Cost Summary Form, both attached, and in conformance with the requirements of Section 01254 CHANGE ORDERS. The quotation shall be firm for a period of not less than sixty (60) calendar days from the date of receipt of the quotation by the ENGINEER. The CONTRACTOR shall submit its written cost quotation and Time Impact Analysis not later than fifteen (15) days after being requested to provide such quotation, unless the ENGINEER allows more time. Delays in submitting quotations beyond the fifteen (15) days set forth herein, which cause a delay in the issuance of a Change Order or a delay to the completion date of the project, shall not be cause for a claim or a time extension under the Contract.
B. The ENGINEER'S request for quotation on a preliminary change shall not be considered authorization to proceed with the changed work prior to the issuance of a final Lump Sum or Time & Material Change Order, unless directed otherwise, in writing, by the ENGINEER, nor shall such request constitute justification for a delay to the existing Work or a time extension under the Contract.
END OF SECTION
Redlands Regular Meeting of 09-03-24 820 of 1977
CHANGE ORDER REQUESTS 01251-2
Redlands Regular Meeting of 09-03-24 821 of 1977
CHANGE ORDER REQUESTS 01251-3
Change Order Cost Summary
Project Name :
Change Order Request No. :
Date :
Direct
Labor
Direct
Materials
Direct
Equipment
(1): Lump Sum Work by $0.00 $0.00 $0.00
Prime Contractor
(2): "T&M" Work by $0.00 $0.00 $0.00 Prime Contractor
(3): Subtotal - Direct Work
$0.00 $0.00 $0.00 (Prime Contractor)
(4): All Lump Sum Work by $0.00 $0.00 $0.00 subcontractors (any tier) (5): All "T&M" Work by $0.00 $0.00 $0.00 subcontractors (any tier) Totals (6): Subtotal - Direct Work
$0.00 $0.00 $0.00 $0.00 (all subcontractors)
Add each of the
(3)+(6)=(7): Total - Direct Costs
$0.00 $0.00 $0.00
three columns
$0.00 across and enter
to the right.
(8): Markup
(20%
of
direct
labor)
(15% of
direct mat'l)
(15% of
direct equip)
$0.00 $0.00 $0.00 $0.00
(9): Prime Contractor
Markup 10% of line (6) direct sub work up up to
$5,000
for subcontractors plus 5% of line (6) direct sub work over $5,000
(10): Bonds & Insurance 1% of line (7)
$0.00 all direct work
(11): Additional amount
permitted by Contract
(12): GRAND TOTAL Add sums of lines)
$0.00 (7), (8), (9), (10) and (11)
Redlands Regular Meeting of 09-03-24 822 of 1977
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Redlands Regular Meeting of 09-03-24 823 of 1977
CHANGE ORDERS 01254-1
SECTION 01254 CHANGE ORDERS
PART ONE -- GENERAL
1.1 REQUIREMENTS
Payment to the Contractor, or credit to the City, for any change, addition, deletion or extra to the Work, or settlement of any Claim, covered by any Change Order, shall be determined by the methods set forth herein. The Engineer may change the Plans and Specifications, character of the Work, or quantity of Work provided the total arithmetic dollar value of all such changes, both additive and deductive, does not exceed twenty-five percent (25%) of the Contract Price. Should it become necessary to exceed this limitation, the change shall be by written Supplemental Agreement between the Contractor and the City, which shall be executed by a Change Order.
Unless otherwise stipulated, “Unit Prices” include all costs necessary to furnish, install and complete the Work. The “Unit Prices” include all direct costs for labor, equipment and materials, all insurance and bond costs, all field and office supervisors and assistants, all onsite project administration, security costs, the cost of small tools and consumables, incidental job burdens, and all general home office expenses and no separate allowance will be made therefor. Assistants to field and office supervisors include all clerical, stenographic, and general office help. Incidental job burdens include, but is not limited to, office equipment and supplies, temporary toilets, telephone, utilities, safety equipment, warning devices, personal protective equipment, and conformance to OSHA requirements. Project administration includes, but is not limited to, review and coordination, estimating, engineering, scheduling, and expediting relative to Change Orders, and updating and furnishing Record Drawings to incorporate changes, schedule update, supervision not applied solely to the Work of the Change Order, home office salaries and expenses, and City of Redlands Business Tax.
A. Unit Prices
Unit prices stipulated in the Bid or itemized in the approved Schedule of Values shall be utilized, where they are applicable and determined reasonable by the Engineer. In the event that the Change Order results in a change in the original quantity of more than twenty-five percent (25%), either increase or decrease, then either the Engineer or the Contractor may request a review of the unit price to determine if a new unit price shall be mutually determined by negotiation. Any new unit price mutually determined under this Subsection shall only apply to the units in excess of one hundred twenty five percent (125%) of the original quantity for overruns. In case of underruns, the unit price stipulated in the Bid shall be applied to the first twenty-five percent (25%) of the actual quantity of work performed and the new mutually determined price shall be applied to the quantity between twenty-five percent (25%) and seventy-five percent (75%) of the original quantity.
Redlands Regular Meeting of 09-03-24 824 of 1977
CHANGE ORDERS 01254-2
Renegotiated unit prices or unit prices for new items added to the Contract by Change Order shall be determined in accordance with Subsections B through G.
Whether stipulated in the Bid, itemized in the approved Schedule of Values or renegotiated, the unit prices used for payment constitute the total adjustment with no further costs owed for overhead, impact, profit, delay or impact to unchanged portions of the Contract, or any other reason. The unit price shall be full and final compensation as described in Subsection D.
The cost proposals for renegotiated unit prices shall be presented in accordance with the provisions of Subsections B through G. Should any Bid Item be deleted in its entirety, the amount bid for that bid item shall be subtracted from the total Contract amount. The Contractor shall be paid only for the actual cost incurred prior to the notification of such deletion for that Bid Item.
B. Lump Sum
The Engineer and the Contractor may mutually determine a total sum for the Extra Work. The Contractor shall summarize the total cost and furnish a breakdown of the proposed lump sum costs satisfactory to the Engineer in accordance with Subsections B through G. Such lump sum costs shall be full and final compensation as described in Subsection D. The Contractor’s quotation shall conform to the requirements of Section 01251- Change Order Requests, and be submitted in the Change Order Cost Summary Form provided (see Attachment 01251-A1). The Change Order Cost Summary Form cannot be used to nullify or supercede any specification or contractual provision.
If the method or amount of payment cannot be agreed prior to performing the Extra Work, the Engineer may unilaterally issue a Change Order in the amount determined reasonable by the Engineer for the Extra Work and direct the Contractor to proceed immediately. The Engineer also has the option to issue a Change Order directing the Work be done on a Time and Materials basis with the Contractor providing all labor, equipment, and materials necessary to complete the Work in a satisfactory manner and within a reasonable period of time.
Estimates for lump sum quotations and accounting for Time and Materials work shall be limited to direct expenditures necessitated specifically by the subject Extra Work, and shall be segregated as follows:
1. Labor, up to and including working general foremen, who are directly assigned to the Extra Work. Employees identified as superintendents or non-working general foremen shall not be charged as labor on Extra Work.
The labor costs shall include actual documented payroll costs including wages, payroll taxes as established by law (i.e., FICA, Federal and State Unemployment Taxes), fringe benefits as established by negotiated labor agreements, and any insurance costs (such as Worker's Compensation and General Liability Insurance but shall not include Automobile Liability Insurance or any other insurance costs). A detailed breakdown of those Redlands Regular Meeting of 09-03-24 825 of 1977
CHANGE ORDERS 01254-3
subcomponents of labor costs, by all crafts shall be submitted to the Engineer, by the Contractor and all Subcontractors, for approval, as part of the documentation of labor costs, within ten (10) working days after issuance of the Notice to Proceed. No other subcomponents of labor costs shall be considered, unless approved in writing by the Engineer.
The labor cost is not allowed to be increased by using labor classifications with paygrades higher than necessary to accomplish the Work.
2. Materials: The cost of materials used in performing the Extra Work will be the cost, including sales tax and freight, to the purchaser, whether Contractor, Subcontractor or other forces, from the supplier thereof, except as follows:
a. Cash or trade discounts available to the purchaser shall be credited to the City notwithstanding the fact that such discounts may not have been taken by the Contractor.
b. For materials secured by other than a direct purchase and direct billing to the purchaser, the cost shall be deemed to be the price paid to the actual supplier as determined by the Engineer. Supplier markup, except for actual costs incurred in the handling of such materials, will not be allowed.
c. Payment for materials from sources owned wholly or in part by the purchaser shall not exceed the price paid by the purchaser for similar materials from said sources on contract items or the current wholesale price for such materials delivered to the Jobsite, whichever price is lower.
d. If, in the opinion of the Engineer, the cost of materials is excessive, or the Contractor does not furnish satisfactory evidence of the cost of such materials, then the cost shall be deemed to be the lowest current wholesale price for the quantity concerned, delivered to the Jobsite less cash or trade discount. The City reserves the right to furnish materials for the Work and no claim shall be made by the Contractor for costs and profit on such materials.
e. For the purposes of this Section, a "Supplier" is defined as any person or persons, firm or business, who supplies materials of construction and/or permanent equipment, but who does not perform any portion of the Work of the Contract on site, for the Contractor, except that labor or labor supervision which may be required by some manufacturers as part of their equipment installation for warranty or other purposes.
Redlands Regular Meeting of 09-03-24 826 of 1977
CHANGE ORDERS 01254-4
3. Equipment Costs, including ownership, lease or rental costs, as well as operating costs, for individual equipment units whose replacement value is in excess of $500. Transportation and set up costs shall be included, but only if the equipment is imported to the worksite solely to perform work on the Extra Work described in the Change Order and the Contractor can demonstrate that the changed work cannot or could not be performed economically with equipment already at the site. Equipment costs shall be determined in accordance with the requirements set forth in Subsection G.
4. Small tools, equipment, consumables and incidental costs: No separate payment will be made for the use of small tools or equipment with a replacement value of $500 or less. This applies to tools and equipment owned by the Contractor or its subcontractors of any tier. Also, no separate payment will be made for fuel, lubricants, tool or equipment repairs, tool or equipment maintenance, consumables, drinking water, sanitary facilities or other incidentals. These costs are already included as a part of Markup.
5. Subcontractor Costs, including their overhead and profit, provided that such costs are direct costs to the Contractor for performing the Extra Work as set forth in Subsections B through G.
C. Time and Materials Work
The costs of all Changed/Extra Work submitted under the Time and Materials (T&M) method shall be formulated in accordance with the provisions of Subsections B through I.
Unless otherwise stipulated on the Change Order, the “Not-to-Exceed” amount for all T&M Change Orders is $10000. The Contractor is responsible for tracking costs and for notifying the Engineer in writing when costs approach 50% and 75% of the “Not-to-Exceed” amount. In addition, if the Changed/Extra Work cannot be completed within the “Not-to-Exceed” limit, the Contractor shall notify the Engineer in writing, and in a timely manner, that the limit requires an increase.
The City will only reimburse eligible costs up to the “Not-to-Exceed” amount.
The Contractor shall notify the Inspector at the beginning of each day when Changed/Extra Work is being performed. The Contractor shall notify the Inspector of the Changed/Extra Work being performed and describe the personnel involved, whether by Contractor forces or by its subcontractors at any tier. Failure to notify the Inspector prior to the start of Changed/Extra Work serves as the Contractor’s waiver to claim for compensation on that day.
For each working day, the Contractor shall submit a “Daily Extra Work Report” (DEWR) to the Inspector. The “Daily Extra Work Report” shall summarize labor, Redlands Regular Meeting of 09-03-24 827 of 1977
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equipment and materials supplied. The Inspector will only consider Forms that are properly completed as described below.
1. Separate forms must be used for labor and for equipment/materials.
2. Labor, equipment, material or expenditures that are not included on The DEWR are ineligible for payment. There will be no exceptions to this requirement. It is the responsibility of the Contractor to include any and all items of labor, equipment, or material for which it requests compensation for each day’s work completed.
3. Information required on the Labor form shall include name of personnel, personnel classification, and only the number of hours worked on Changed/Extra work for the day being reported. Since the overhead allowance already includes all necessary supervision, any hours for additional supervision or non-working foremen are ineligible for additional payment. The premium pay for a general foreman is eligible for payment only if the general foreman is a working foreman and a general foreman was required by a Union Labor Agreement or otherwise approved by the Inspector. The general foreman rate is eligible for payment only during the time that a general foreman was required for the Changed/Extra Work.
4. Information required on the Equipment/Material shall include Contractorowned equipment and/or tools, and rented equipment or tools for which compensation is requested. Information shall include the type of equipment, size of equipment, equipment identification number, appurtenances, and only the number of hours worked on the Changed/Extra work.
5. The only allowable materials are materials delivered to the job site and/or incorporated only into the Changed/Extra work. The allowable materials shall be listed on the T&M sheet for the day that they are delivered to the job site and/or incorporated into the Changed/Extra work.
6. Delivery ticket(s) and/or bill(s) of lading for rental equipment and/or tools delivered to the site and/or material incorporated into the work for the day being reported must be attached with the T&M sheet for that day. No payment will be allowed for materials and/or rented equipment unless receipt(s) or bill(s) of lading is attached. If the request for payment is not substantiated by original vendor/supplier invoices, acceptable copies of original invoices, or other documentation acceptable to the Inspector, the City may establish the cost of the item(s) at the lowest possible wholesale price or rental rate applicable while the work was being performed.
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7. Failure to submit the required “Daily Extra Work Report of Time and Material Work” by the close of the next working day shall waive all rights for that day unless otherwise approved by the Inspector. Work that cannot be substantiated by a “Daily Report”, approved and signed by the Inspector, is ineligible for payment.
8. The Contractor is responsible for preparing the “Daily Extra Work Report” for work by its Subcontractors and submitting the Forms to the Inspector on time.
9. The Contractor must have each “Daily Extra Work Report” verified by the Inspector. After the “Daily Extra Work Report” is approved by the Inspector, both the Contractor and Inspector sign the report. The original “Daily Extra Work Report” is retained by the Inspector with a copy provided to the Contractor.
10. When the “Daily Extra Work Report” is signed by the Inspector and the Contractor, it is binding on the Contractor and its Subcontractors.
11. When agreed to by the Inspector, the Contractor may submit a supplemental “Daily Extra Work Report” for labor, materials, or equipment for which the Contractor requests compensation but failed to list on the original daily report.
a. These supplemental forms shall be marked “SUPPLEMENTAL”. b. Unless otherwise approved by the Inspector, the supplemental forms may only be submitted for approval up to two (2) working days following the date when the work was performed.
No payment will be allowed for labor, materials, or equipment included on T&M sheets not signed by the Contractor and the Inspector. Payment will not be allowed for labor, materials, or equipment included on T&M sheets signed by anyone other than the Inspector or the Inspector’s immediate supervisor.
D. General
It is the intent of the City to settle all Change Orders full and final at the time the Change Order is issued. Therefore, the following paragraph shall be made a part of all Change Orders, whether included or not on the actual change order:
“The compensation (time and cost) set forth in a Change Order comprises the total compensation due the Contractor, all Subcontractors, and all Suppliers, for the Work or change defined in the Change Order, including impact on unchanged work. By signing the Change Order, the Contractor acknowledges and agrees on behalf of himself, all Subcontractors, and all Redlands Regular Meeting of 09-03-24 829 of 1977
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Suppliers, that the stipulated compensation includes payment for all work contained in the Change Order, plus all payment for the interruption of schedules, extended field overhead costs, delay, and all impact, ripple effect or cumulative impact on all other work under this Contract. The signing of the Change Order indicates that the Change Order constitutes full mutual accord and satisfaction for the change, and that the time and/or cost under the Change Order constitutes the total equitable adjustment owed the Contractor, all Subcontractors, and all Suppliers as a result of the change. The Contractor, on behalf of himself, all subcontractors, and all Suppliers, agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim related to this Change Order.
No further claim or request for equitable adjustment of any type for any reasonably foreseeable cause shall arise out of or as a result of this Change Order or the impact of this Change Order on the remainder of the Work under this Contract.”
Costs which shall not be paid in Change Orders under this Contract include, but are not limited to, interest costs of any type; claim preparation or filing costs; legal expenses; the costs of preparing or reviewing proposed Change Orders or Change Order proposals; lost revenue; lost profits; lost income or earnings; rescheduling costs; costs of idled equipment when such equipment is not at the site or has not yet been employed on the Work; lost earnings or interest on unpaid retainage; claims consulting costs; and the costs of corporate officer or staff visiting the site; any compensation due to the fluctuation of foreign currency conversion or exchange rates; loss of other business; changes in taxes or increased tax rates of any kind or any costs identified as unallowable under the provisions of the Federal Acquisition Regulations.
Extensions of time shall be based solely upon the effect of delays to the Work as a whole. Extensions of time shall not be granted for delays to the Work, unless the Contractor can clearly demonstrate, through analysis of the current updated schedule, that the delay to the Work as a whole arose or will arise from causes other than normal weather, beyond the control and without fault or negligence of the Contractor, or any Subcontractor, at any tier, and that such delays did or will, in fact, delay the progress of the Work as a whole. The Contractor shall not be entitled to a time extension unless it submits a Time Impact Analysis which is a calculation of the extent of the delay to the end date of the Work and which shows that the Work has been or will be extended beyond the current Contract completion date. A Time Impact Analysis is a scheduling procedure which utilizes the networking techniques (fragnets) and a written analysis of the facts associated with the alleged delay to demonstrate the effect of the alleged delay on the critical path of the schedule. A "fragnet" is defined as a sequence of new activities and/or activity revisions that are proposed to be added to the existing current updated schedule to demonstrate (mathematically and graphically) the influence of the alleged delay on the end date of the Work and shall be the sole method for incorporating delays and impacts into the schedule. The objective of a Redlands Regular Meeting of 09-03-24 830 of 1977
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Time Impact Analysis is to pinpoint, isolate, and quantify all time impact associated with a specific issue and determine its time relationship to past or current delays. Time extensions shall not be allowed for delays to parts of the Work that are not on the critical path of the currently approved monthly updated project schedule. Time extensions shall not be granted, nor delay damages of any kind whatsoever paid to the Contractor, until all available float, slack, or contingency time on the project is used and the end date of the Work is moved beyond the current, adjusted Contract completion date.
The cost summary, cost breakdowns and requests for cost reimbursement submitted by the Contractor (for delay, disruption, hindrance and interference associated with the changes, additions, deletions or extras) shall be itemized in a manner that, with mathematical certainty and without reliance upon probabilities or inferences, segregates the direct, actual reimbursable costs associated with each individual, change, addition, deletion, extra and (on an event-by-event basis) each individual delay or disruption event. Such cost summaries, breakdowns or requests shall not be based, in whole or in part, upon any methodology (such as “total cost” or “modified total cost” methodologies) that purports to calculate the Contractor’s additional costs of performance of the extra, change, addition or deletion (including without limitation the additional costs of delay, disruption or other impact) based on the difference between Contractor’s total actual Project or line item costs (with or without fee) and its original bid estimate for the Project or any original bid estimate line item. In connection with the foregoing, Contractor represents and warrants that it has the ability to generate and maintain complete and accurate cost accounting records that will reflect (i) the actual costs incurred or saved for each individual item of Extra Work, change, addition, deletion (including without limitation any costs of associated delay, disruption, interference, hindrance and the cumulative impact of each extra, change, addition, deletion on other parts of the Work); and, (ii) on an event-by-event basis, the effect of each delay or disruption that forms the basis of each request for extension of time, regardless of their scope, number, complexity, cumulative effect, or time of issuance or occurrence.
Except as provided in Section 6-6 of the General Conditions, Contractor shall have no right to recovery of any compensation, costs, expenses or damages resulting from delay, disruption, interference, or hindrance in the performance of the Work (including without limitation interruption of schedules, excess or extraordinary extended field and indirect overhead costs, loss of productivity and the impact, ripple or cumulative effect on other Work).
Contractor waives any claim or rights and remedies based on abandonment, quantum merit, rescission or other similar legal theory by reason of any of the following circumstances, which the Contractor acknowledges and agrees are within the reasonable contemplation of the parties: (i) changes, additions, deletions and extras to the Work after execution of the Contract and issued from time to time throughout the period of construction, regardless of their scope, Redlands Regular Meeting of 09-03-24 831 of 1977
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number, cumulative value, or complexity, to correct errors, omissions, conflicts, and ambiguities in the Contract Documents, or to implement discretionary changes to the scope of Work requested by the City; (ii) the issuance and performance of changes, additions, deletions and extras in a manner that is not in sequence with the as-built or as-planned progress of the Work; (iii) changes due to Differing Site Conditions; (iv) suspensions of the Work or parts thereof, or limitations on access to portions or all of the Work, for the convenience of City or in the interests of the Project; (v) delay or disruption to the Work due to failure of the City, Engineer or Inspector to timely perform any contractual obligation.
E. Markups – Overhead and Profit
1. In addition to the direct expenditures specified for labor, materials and equipment in Subsection B, a lump sum will be paid for all overhead and profit, including: All insurance costs other than specifically mentioned in this Section, all field and office supervisors and assistants, all onsite project administration, security costs, the cost of small tools and consumables, incidental job burdens, and all general home office expenses and no separate allowance will be made therefor. Assistants to field and office supervisors include all clerical, stenographic, and general office help. Incidental job burdens include, but is not limited to, office equipment and supplies, temporary toilets, telephone, utilities, safety equipment, warning devices, personal protective equipment, and conformance to OSHA requirements. Project administration includes, but are not limited to, review and coordination, estimating, engineering, scheduling, and expediting relative to Change Orders, and updating and furnishing Record Drawings to incorporate changes, schedule update, supervision not applied solely to the Work of the Change Order, home office salaries and expenses, and City of Redlands Business Tax. Such lump sum shall conform to the following schedule of percentages of the total amount of direct expenditures of the Contractor and subcontractors.
Extra Work - Direct Expenditures Markup Percentage
Contractor direct labor 20%
Contractor direct materials, equipment, other items
and expenditures 15%
Subcontractor (of any tier) direct labor 20%
Subcontractor (of any tier) direct materials, equipment, other items and expenditures 15%
2. Bonds and Insurance
An additional allowance of one percent (1%) of all direct costs (less markup) is allowed.
3. Add/ Deduct Changes
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The overhead rates determined above shall be applied to all additive Change Orders, except those utilizing as-bid Unit Prices listed in the Bid Proposal.
Any change in the Work involving both extras and credits shall show a net total cost, including subcontracts. Allowances for overhead and profit to the net total cost, as specified herein above, shall be applied if the net total cost is an extra; overhead and profit allowances shall not be applied if the net total cost is a credit. The estimated cost of deductions shall be based on labor and material prices on the date the Contract was signed.
4. When all or any part of the extra work is performed by a Subcontractor, the markup established in subsection 1.1.E.1 shall be applied to the Subcontractor’s actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.
F. City Furnished Materials, Equipment and Services
The Engineer reserves the right to furnish materials, equipment and services deemed expedient for use on the Changed/Extra Work. The Contractor shall have no claim for profit or overhead on the cost of such materials, equipment and services.
G. Equipment Costs
The rates for rental or leased equipment shall not exceed the rates listed in the Caltrans Labor Surcharge and Equipment Rental Rates (Caltrans LS&ERR). For T&M Change Orders, the rates are established by the actual paid invoice(s) that comply with the requirements of Subsections G.1 and G.3. Owned equipment costs shall not exceed the rates established by Subsection G.2. The most recent published edition in effect at the commencement of actual equipment use shall be used.
The rates paid for any rented or leased equipment or tools shall include the cost of fuel, oil, lubrication, supplies, small tools, necessary attachments, repairs and maintenance of any kind, depreciation, storage, insurance and all incidental costs associated with the operation of the equipment or tools.
It is the responsibility of the Contractor to include any appurtenances added to equipment which would increase the basic rate for said equipment (i.e., hoe-ram, oversize bucket, and etcetera) as established in the acceptable rental rate guide.
All equipment and/ or tools shall be acceptable to the Inspector, in good working condition, suitable for the purpose for which it is to be used, and necessary to Redlands Regular Meeting of 09-03-24 833 of 1977
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complete the Changed/Extra Work. Payment will be based on the manner in which the equipment was actually powered, operated and modified per the equipment manufacturer’s recommendations.
1. Rented or Leased Equipment
For equipment rented or leased (including lease with purchase option) in arm's length transactions from outside vendors, the Contractor shall be paid the actual invoiced, rented or leased rates provided that the invoiced lease or rental rates do not exceed the rates set forth in the Caltrans LS&ERR. Arm's length rental or lease transactions are those in which the firm involved in rental or lease of such equipment is not associated with, owned by, have common management, directorship, facilities, or stockholders with the firm renting the equipment. Submittal by a Contractor of a rental or leased invoice from the lessor will be prima facie proof of compliance with the above. However, such invoices are not conclusive proof; if questioned, the burden of proof remains with the Contractor. In no event shall the leased equipment rate billed to the City be at rates exceeding those prescribed in the following table:
Actual Usage (Change Order
& Contract Work Combined) Payment Category
Less than 8 hours Hourly Rate
8 or more hours but less than 7 days Daily Rate
7 or more days but less than 30 days Weekly Rate
30 calendar days or more Monthly Rate
a. When in Use:
Actual equipment use time documented by the Inspector shall be the basis that the equipment was utilized on the changed work and paid for under the Change Order. In addition to the lease or rental rate, equipment-operating costs shall not exceed the estimated hourly operating rate as set forth in the Caltrans LS&ERR. The hours of operation shall be based upon actual equipment usage on the changed work as recorded by the Inspector. For multiple shift work sequences, the allowable equipment rate shall not exceed fifty percent (50%) of the base rate, for second or third shifts. b. When Idle:
Idle equipment is equipment on site and necessary to perform the Work under the change but not in actual use due solely to the impact of the changed work. Equipment operating costs due to idle time, documented by the Inspector, shall be paid at the rate Redlands Regular Meeting of 09-03-24 834 of 1977
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determined in “G” (1) above. Idle time shall include a reasonable time allowance to and from the project site.
Payment for equipment or tools shall be limited to hours actually worked on the Changed/Extra Work if the equipment or tool is already on site for Work under the original Contract. No “standby” time will be paid for equipment already on site for Work under the original Contract.
If equipment or tools are used intermittently and, when not in use, could be returned to the rental source at less expense than holding it at the work site, it shall be returned, unless the Contractor elects to keep it at the work site at no expense to the City.
2. Owned and Other Equipment
Equipment rates for owned equipment or equipment provided in other than arm's length transactions shall not exceed the total hourly costs as set forth in the Caltrans “Labor Surcharge and Equipment Rental Rates” effective at the time the work is performed. (The Caltrans equipment rental rates are available on the internet at
http://www.dot.ca.gov/hq/construc/equipmnt.html.) If the equipment is not listed in Caltrans LS&ERR, then the Rental Rate Blue Book shall be used. When using the Blue Book, the hourly rate for any period less than 7 days shall be the weekly rate divided by 40, plus the Operating Cost.
Except as noted herein below, this equipment hourly rate plus the estimated operating cost per hour from the Blue Book will be paid for each hour the equipment actually performs the Extra Work. Daily records listing the equipment units and their respective operators, identification code, and actual usage on the Work under the Change Order, as certified at the end of each work day (or work shift if the Work is being performed in multiple work shift sequence) by the Inspector shall be the record upon which actual equipment use shall be based. For multiple shift work sequences, the Caltrans overtime factor shall be applied (When using the Blue Book one-half the Non-Operating Cost will be deducted for second and third shifts. The Non-Operating Costs are the Blue Book monthly or weekly/40 rates, as applicable.). It is agreed that this rate shall represent payment in full for all the Contractor’s direct costs.
a. When Idle:
Payment for equipment necessary to be on the site to complete the Work, but not in actual use due solely to the impact of the changed work, shall be paid per the table in Caltrans Standard
Specifications Section 9-1.03A(3b), provided that its presence and necessity on the site has been documented by the Inspector, and further provided that the equipment was idled solely by actions of Redlands Regular Meeting of 09-03-24 835 of 1977
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the City. Idle equipment time will only be paid as a function of delays specifically directed or caused by the City's actions. In no event shall the idle time claimed in a day for a particular piece of equipment exceed the normal work schedule established for the project - usually eight (8) hours per day or forty (40) hours per week, and excluding Saturdays, Sundays, and holidays. For multiple shift work sequence, the allowable idle equipment rate shall not be allowed, for second or third shifts. It is agreed that this rate shall represent payment in full for all the Contractor’s direct costs.
3. Equipment Haulage and Set Up Costs
Documented and actual equipment haulage and set up costs shall be paid for, if applicable as set forth in Subsection B.3.
4. Other Equipment Cost Guides
In the event that a piece of equipment used on a Change Order is not listed in Caltrans or the Blue Book, costs may be derived from the Associated General Contractor’s of America Equipment Ownership Guide, the Associated Equipment Dealers Guide, or the Equipment Rate Guide published by the U.S. Army Corps of Engineers as adjusted appropriately for the type of work and use and the regional area of the Work under this Contract.
H. Records
At any time should the Contractor deviate substantially from the schedule, method and sequence of operation, equipment, cost or pricing data furnished by the Contractor and agreed to by the City in connection with the Change Order or should the City determine that any price negotiated in connection with the Change Order is defective due to such deviation or the fault of the Contractor, the City reserves the right to reduce the Change Order cost and reissue the Change Order at the amount in which the City determines to be the actual costs to complete the change.
Whenever any material or process is indicated or specified by patent or a proprietary name, or by name of a manufacturer in the Change Order, such direction shall not relieve the Contractor’s responsibility or obligation to perform work in accordance with the contract requirements. The Contractor shall be solely responsible for, and have control over construction means, methods, techniques, sequences and procedures, coordination of all portions of the contract and Change Order work.
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The Contractor shall on a weekly basis submit an approximate accounting of the amount expended on the Time and Materials work to date and an estimate of the Impact to the time of performance of work.
I. Partial Payments for Time and Materials Work.
Progress payments for Time and Materials work shall only be made if the anticipated cost of the changed work is in excess of $50,000 and/or the time to perform the changed work will exceed two (2) months duration. To receive payments for Time and Materials work, the Contractor shall submit to the Engineer an invoice of the daily reports which were verified by the Inspector, with details and documents, verifying the Contractor’s and Subcontractor's actual costs incurred for the Time and Materials work as set forth in Subsections B through H. Costs shall be submitted within thirty (30) calendar days after the T&M work has been satisfactorily completed unless an extension of time for submittal is authorized in writing by the Inspector.
END OF SECTION
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SECTION 01298 SCHEDULE OF VALUES
1.1 GENERAL
A. The Schedule of Values shall be used as a basis for determining progress payments on a lump sum contract or any designated lump sum bid item. The Schedule of Values shall be a schedule of cost loaded construction activities equal, in total, to the lump sum bid and shall be in such form and sufficient detail to correctly represent a reasonable apportionment of the lump sum. Prior to submitting an invoice for payment, the CONTRACTOR shall have submitted a detailed Schedule of Values and obtained approval from the ENGINEER.
B. Each lump sum bid item on the Schedule of Work and Prices, as set forth in the Bid must be broken down separately. The breakdown of each lump sum bid item must cover the cost of construction required by the contract documents for that item. The sum of the values for the construction activities, within a bid item, must equal the total bid amount for that item. The breakdown shall include subcontract amounts which shall not deviate from the amounts submitted in the Bid Proposal. The CONTRACTOR shall provide certification from the Subcontractors certifying the subcontract amounts.
C. Each activity in the Schedule of Values shall delineate one construction activity.
For example, the placement of concrete between construction joints, the construction of an electrical duct bank or pipeline between points A & B. The costing for each activity should include all costs for the labor and materials or equipment required to complete the activity. For example, concrete construction activities should include all costs for the forming, placing of reinforcement, placing concrete and curing. The cost for pipeline construction activities should include materials, equipment and installation including pipeline supports or thrust blocks. The excavation and backfill for a pipeline or structure may be separate activities. The Contract Price breakdown shall include the itemized costs for the plant establishment and any maintenance services to be performed before the final project acceptance is made. No non-construction activity shall be cost loaded.
D. The CONTRACTOR shall use cost loaded construction activities from the Construction Schedule as a Schedule of Values. Each construction activity shall be encoded to its bid item and a sort provided for each bid item totaling the cost loaded amount. The total of the Cost Loaded amounts for each bid item shall equal the amount bid for that item. The total of the Schedule of Values shall equal the current Contract value at all times. At any time during the progress of the Work of the Contract the INSPECTOR reserves the right to review the cost loading of the Schedules of Values and direct necessary revisions. When requested by the INSPECTOR, the CONTRACTOR shall provide all information necessary to substantiate the cost loading.
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E. Attached are samples of the Schedule of Values. The City will provide project specific Schedule of Values for the CONTRACTOR to use throughout the project at the Preconstruction Meeting. The Schedule of Values must be used by the CONTRATRACTOR at the time of each progress payment.
END OF SECTION
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CONSTRUCTION SCHEDULE 01321-1
SECTION 01321 CONSTRUCTION SCHEDULE
1. THE REQUIREMENT
A. It is expressly understood and agreed that the time of beginning, the rate of progress, and the time of completion of the Work are of the essence of this Contract.
B. The CONTRACTOR’S representative in charge of scheduling is required to attend all meetings pertaining to scheduling and progress of the Work.
C. The CONTRACTOR shall submit to the ENGINEER 3 hard copies and the electronic file of the CONTRACTOR'S Construction Schedule (the schedule) at the time of the preconstruction meeting. The schedule shall be either a Critical Path Method (CPM) Network or a detailed Bar Chart with the critical path clearly shown. If the CPM network option is used, then Primavera Project Management or Microsoft Project shall be the scheduling software. If a detail Bar Chart is used, Microsoft Excel shall be the software utilized. The schedule shall include the following:
1. Activity ID,
2. Activity Description,
3. Start date for each activity,
4. Finish date for each activity,
5. Original duration,
6. Predecessor,
7. Successor,
8. Percent Complete,
9. Remaining Days.
A minimum of seven (7) calendar days for review of each schedule. Schedule activities shall be of sufficient detail to assure adequate planning has been done for proper execution of the Work and such that, in the sole judgement of the ENGINEER, it provides an appropriate basis for monitoring progress. The schedule shall begin with the date of issuance of the Notice to Proceed and conclude with the date of Final Completion shown in the Contract. Submittal and approval of the schedule in accordance with the requirements of this Section is a condition precedent to the issuance of any payments under this Contract. Once the schedule is approved it will become the baseline schedule and must be shown and compared on all subsequent schedule submittals.
D. Float, slack time, or contingency within the schedule (i.e., the difference in time between the project's early completion date and the required Contract Completion date), and total float within the schedule, is not for the exclusive use of either the CITY or the CONTRACTOR, but is a jointly owned expiring resource available to and shared by both parties. Pursuant to this float sharing requirement, use of Redlands Regular Meeting of 09-03-24 844 of 1977
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float suppression techniques shall be cause for rejection of the schedule and any revisions or updates.
E. Time extensions shall not be granted nor delay damages paid until a delay occurs which is beyond the control and without the fault or negligence of the CONTRACTOR and its Subcontractors or Suppliers, at any tier, and which extends actual performance of the Work beyond the current Contract completion date and the completion date projected by the current, approved, updated schedule. If the delay occurs along a path, which the current approved Construction Schedule update projects late completion prior to addition of any CITY caused delay, then the time extension allowed will be only for the additional delay demonstrated by the approved Time Impact Analysis. Time extensions shall be granted only if they are clearly demonstrated by the CONTRACTOR through the submittal, within seven (7) calendar days after the delay occurs, of a Time Impact Analysis which demonstrates the estimated impact on the end date of the Work; is based upon the updated Construction Schedule current as of the month the delay occurred; and demonstrates that the delay cannot be mitigated, offset, or eliminated through such actions as revising the intended sequence of Work or other means.
If a time extension if granted by the CITY, the updated schedule reflecting the change shall become the baseline and be reflected schedule and must be shown and compared on all subsequent schedule submittals.
Since float time within the Construction Schedule is jointly owned, it is acknowledged that CITY caused delays on the project may be offset by CITY caused time savings (e.g. critical path submittals returned in less time than allowed by the Contract or approval of substitution requests which result in a savings of time to the CONTRACTOR). In such an event, the CONTRACTOR shall not be entitled to receive a time extension or delay damages until all CITY caused time savings are exceeded and the Contract completion date is also exceeded.
F. If the initial schedule submitted shows completion of Work more than thirty (30) calendar days in advance of the Contract completion date, the ENGINEER may, at no cost to the CITY, decrease the Contract duration by issuance of a Change Order which changes appropriate Milestone Date(s) and the Contract completion date to the completion date reflected on the schedule. Any approved schedule, revision, or update having an early completion date shall show the time between the early completion date and the Contract completion date as "project float".
G. Comments made by the ENGINEER on the schedule during review will not relieve the CONTRACTOR from compliance with all requirements of the Contract. The ENGINEER may request that the CONTRACTOR and all major Subcontractors (defined herein as being any Subcontractor, Sub-Subcontractor, or Supplier with five (5) percent or more of the value of the Contract) participate in Redlands Regular Meeting of 09-03-24 845 of 1977
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review of any schedule submission. All revisions shall be submitted within seven (7) calendar days after the ENGINEER’S review.
H. Two copies of an updated schedule shall be submitted to the ENGINEER for approval with the submittal of each CONTRACTOR'S monthly payment request or the monthly payment request will be withheld. For those activities started but not yet completed at the time of submittal, the updated schedule shall reflect the percentage complete, as agreed between the CONTRACTOR and the INSPECTOR, and an estimate of the remaining duration. The monthly update of the schedule shall include an updated bar chart with logic arrows or network diagram and include the same additional data as required by Section 1.C. If the CPM network option is used, the schedule shall be calculated using remaining durations and the progress override option. The monthly update shall also include a complete, hard copy list of all the changes made from the previously approved submittal. If the schedule is done using Primavera, use a Claim Digger report for the list of changes.
I. The submittal of an updated schedule which meets the requirements of this Section, accurately reflects the status of the Work (for all previously accepted activities), and incorporates all approved changes into the schedule, shall be a condition precedent to the processing of the monthly payment application. (Actual and/or forecast dates for status of additional submittal cycles shall be added without the prior approval of the Engineer.) Updated schedules shall also be submitted at such other times as the ENGINEER may direct. Upon approval of a Change Order or issuance of a notice to proceed with a change, the approved change shall be reflected in the next schedule update.
J. If completion of any part of the Work, delivery of equipment or materials, or submittal of CONTRACTOR submittals is behind schedule and will impact the end date of the Work, the CONTRACTOR shall submit a written recovery plan acceptable to the ENGINEER for completing the Work by the current Contract completion date, if requested by the ENGINEER.
K. As a condition precedent to the release of any retained funds, the CONTRACTOR shall, after substantial completion of the Work has been achieved, submit a certified, final schedule which accurately reflects the manner in which the project was constructed and includes actual start and completion dates for all activities on the schedule.
END OF SECTION
Redlands Regular Meeting of 09-03-24 846 of 1977
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Redlands Regular Meeting of 09-03-24 847 of 1977
CONSTRUCTION PROGRESS PHOTOGRAPHY 01322-1
SECTION 01322 CONSTRUCTION PROGRESS PHOTOGRAPHY
1.1 GENERAL
A. Required: Provide photographs taken at the Jobsite at the specified stages of Contracted Work in accordance with provisions of this Section.
1. The Contractor shall provide the City with photos with addresses identifying each property location, the direction the photograph was taken (facing North, South etc).
2. Take first photographs just before CONTRACTOR starts any work operations at the Jobsite.
3. Take final photographs when all Contracted Work has been completed, regardless of time interval since previous photographs were taken.
1.2 SUBMITTALS
Except as otherwise directed by the ENGINEER, submit all photographs electronically on a CD/DVD organized by phase of construction and location.
1.3 QUALITY ASSURANCE
Photographs and prints to be of professional quality; clear, in focus, with high resolution and sharpness, and with minimum distortion.
END OF SECTION
Redlands Regular Meeting of 09-03-24 848 of 1977
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CONSTRUCTION STATUS REPORTS 01323-1
SECTION 01323 CONSTRUCTION STATUS REPORTS
1.1 REQUIREMENTS
A. Daily Status Report
The Contractor shall complete a daily report indicating manpower, major equipment, subcontractors, unusual occurrences and etc., involved in the performance of the work. The daily report shall be completed on forms prepared by the Contractor and approved by the City and shall be submitted to the Project Manager at the conclusion of each work week.
The Contractor shall also have workers on the project sign in and out each day on the City of Redlands Daily Sign In Sheet which shall state the name, times in and out and the work performed by each worker on the project each day. The completed Daily Sign In Sheets shall be submitted to the City of Redlands Project Manager at the end of each work week. Failure to submit daily reports and daily sign in sheets to the Project Manager on a weekly basis will result in a possible and temporary suspension of work until reports are submitted.
B. Weekly Status Report
During the construction phase of the Work, the CONTRACTOR shall submit weekly written status reports to the ENGINEER and the INSPECTOR. The report shall contain a record of inspections and tests, not performed by CITY forces, for all Work accomplished subsequent to the previous report and shall include the following information:
1. Type of work under way during the time frame of the report (e.g., earthwork, concrete work, structural steel erection, equipment manufacturing, component installation).
2. Inspections and tests, and location of inspections and tests that were made.
3. Results of inspections.
4. Reports of tests performed, including those specified, with the results of the tests, and acceptance criteria, including failures and remedial action to be taken. Test results, including all computations, shall be attached to the report form. Where test results cannot be completed by the time the report is submitted, a notation shall be made that the test was performed, including the approximate expected date that test results will be reported.
5. Report of any nonconforming items/activities. Nonconformance report forms designed solely for this purpose shall be utilized.
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6. Results of inspections of material and equipment done upon their arrival at the Jobsite and prior to their incorporation into the Work. This includes, but is not limited to, compliance with approved submittals, damage, and proper storage requirements.
7. Offsite quality control activities.
8. Instructions received from the ENGINEER or INSPECTOR.
9. In all cases, the report must be verified and signed by the CONTRACTOR'S representative. The verification is to contain the statement that all supplies and materials incorporated in the Work are in compliance with the terms of the Contract except where noted.
C. 3 Week Look Ahead Schedule
During the construction phase of the Work, the CONTRACTOR shall submit 3 Week Look Ahead reports to the ENGINEER at the weekly progress meetings or as directed by the ENGINEER. The report shall include the following information:
1. Type of work under way during the time frame of the report (e.g., earthwork, concrete work, structural steel erection, equipment manufacturing, component installation).
D. Miscellaneous Submittals
CONTRACTOR shall prepare a Daily Construction Report recording the following information concerning events at the job-site and submit original copies to the ENGINEER at weekly intervals for approval:
1. List of Subcontractors and Sub-Subcontractors at the site, types of works and job location.
2. Count of CONTRACTOR’S personnel at the site, name, type of work, hours completed and job location.
3. Construction equipments at the site.
4. High and low temperatures, general weather conditions.
END OF SECTION
Redlands Regular Meeting of 09-03-24 851 of 1977
SUBMITTALS 01330-1
SECTION 01330 SUBMITTALS
1.1 THE REQUIREMENT
A. The CONTRACTOR shall furnish a schedule and list of all required submittals to the ENGINEER, including required submittals by all Subcontractors.
B. Wherever called for in these Specifications or on the plans, or where required by the ENGINEER, the CONTRACTOR shall furnish to the ENGINEER for review, two (2) hard copies and one electronic (PDF) copy of each submittal.
The term "submittal" as used herein shall be understood to include detail design calculations, design drawings, shop drawings, fabrication and installation drawings, erection drawings, lists, graphs, operating instructions, catalog sheets, data sheets, samples, and similar items. Unless otherwise required, said submittals shall be submitted to the ENGINEER at a time sufficiently early to allow review of same by the ENGINEER and to accommodate the rate of Construction Progress required under the Contract without delaying the Contract Work and with due regard for the possibility of resubmittals. All submittals shall be in English.
C. All design or shop drawings or other submittals shall be accompanied by a transmittal form for each submittal. Any submittal not accompanied by such a form may be returned, at the ENGINEER'S discretion, for resubmittal.
D. Normally, a separate transmittal form shall be used for each specific item or class of material or equipment for which a submittal is required. Transmittal of a submittal of various items using a single transmittal form will be permitted only when the items taken together constitute a manufacturer's "package" or are so functionally related that expediency indicates a review of the group or package as a whole. A multiple-page submittal shall be collated into sets, and each set shall be stapled or bound, as appropriate, prior to transmittal to the ENGINEER.
E. Shop Drawings shall show in detail the size, sections, and dimensions of all the member(s); the arrangement and construction of all connections and joints; all holes, straps, and other fittings required for attaching work and other pertinent details. When required, engineering computations shall be submitted. The CONTRACTOR shall be responsible for delivering reviewed copies of shop Drawings to all others whose work is dependent thereon. The CONTRACTOR shall maintain at the site of the Project, at all times, a complete file of approved Shop Drawings and manufacturers' data for this Project.
F. Except as may otherwise be provided herein, the ENGINEER will return prints of each submittal to the CONTRACTOR, with its comments noted thereon, within twenty (20) calendar days following their receipt by the ENGINEER. It is considered reasonable that the CONTRACTOR shall make a complete and acceptable submittal to the ENGINEER by the second submission of a submittal Redlands Regular Meeting of 09-03-24 852 of 1977
SUBMITTALS 01330-2
item. The CITY reserves the right to withhold moneys due the CONTRACTOR to cover additional costs of the ENGINEER'S review beyond the second submittal. Submittal will be returned to the CONTRACTOR with one of four (4) markings:
1. If a submittal is returned to the Contractor marked "NO EXCEPTIONS," formal revision and resubmission of said submittal will not be required.
2. If a submittal is returned to the Contractor marked "EXCEPTIONS NOTED," formal revision and resubmission of said submittal will not be required, unless specifically requested.
3. If a submittal is returned to the Contractor marked "RETURNED FOR CORRECTION," the Contractor shall revise said submittal and shall resubmit the originally required number of copies of said revised submittal to the Engineer.
4. If a submittal is returned to the Contractor marked "NOT ACCEPTABLE," the Contractor shall revise said submittal and shall resubmit the originally required number of copies of said revised submittal to the Engineer.
G. All Work for which Shop Drawings are required shall be performed in accordance with the reviewed and approved copies. Fabrication of an item shall not commence before the ENGINEER has reviewed the pertinent submittal and returned the copies to the CONTRACTOR marked either "NO EXCEPTIONS TAKEN," or "MAKE CORRECTIONS NOTED“. Revisions indicated on submittals shall be considered as changes necessary to meet the requirements of the Contract Documents and shall not be taken as the basis for claims for extra work.
H. All CONTRACTOR submittals shall be carefully reviewed by an authorized representative of the CONTRACTOR prior to submission to the ENGINEER.
Each submittal shall be dated, signed, and certified by the CONTRACTOR as being correct and in strict conformance with the Contract Documents. No consideration for review by the ENGINEER of any CONTRACTOR’S submittal will be made for any items which have not been so certified by the CONTRACTOR. All noncertified submittals will be returned to the CONTRACTOR without action taken by the ENGINEER, and any delays caused thereby shall be the total responsibility of the CONTRACTOR.
I. Should the Shop Drawings or manufacturers data (for submittals required by the Standard Specifications or the specifications) show variations from the Contract requirements, the CONTRACTOR shall make specific mention of such variations in the letter of transmittal, in order that, if acceptable, suitable action may be taken for proper adjustment of the Contract; otherwise the Redlands Regular Meeting of 09-03-24 853 of 1977
SUBMITTALS 01330-3
CONTRACTOR will not be relieved of the responsibility for executing the work in accordance with the Contract Documents, and the approved submittals.
J. The ENGINEER’S review of CONTRACTOR’S submittal shall not relieve the CONTRACTOR of the entire responsibility for the correctness of details and dimensions and conformance to the Specifications. The CONTRACTOR shall assume all responsibility and risk for any misfits due to any errors in the submittal. Any fabrication or other work performed in advance of the receipt of accepted submittals shall be entirely at the CONTRACTOR’S risk and expense.
The CONTRACTOR shall be responsible for the dimensions and the design of adequate connections and details.
K. CONTRACTOR’S Coordination:
1. ENGINEER will return and will not review unrelated submittals.
2. The CONTRACTOR may be required to provide drawings, setting diagrams and similar information necessary for proper coordination of Contracted Work. Such data shall remain between the CONTRACTOR and CONTRACTOR’S Subcontractor and will not be reviewed by the ENGINEER unless specifically called for in the Contract Documents.
3. ENGINEER will not review any required Structural Shop Drawings, Structural Calculations, etc., not prepared or signed by a State of California licensed ENGINEER.
4. ENGINEER will return and will not review any submittal requiring coordination with other submittals until such other submittals or required information is received by the Consultant or ENGINEER.
L. CONTRACTOR’S Submittals: CONTRACTOR’S submittals required for performance of Contracted Work, shall include, but are not limited to, the following:
1. Schedule of Values for all Lump Sum items within the Proposal.
2. Construction Schedule and Notification to ENGINEER of completion of each milestone or percentage increment of the Work as required.
3. Submittal Schedule
4. Daily Construction Reports
5. Shop Drawings and Structural Calculations.
6. Manufacturer’s Data and Specifications.
Redlands Regular Meeting of 09-03-24 854 of 1977
SUBMITTALS 01330-4
7. Samples
8. Templates
9. Certificate of Compliance
10. Construction Photographs
11. Substitutions
12. Record Drawings and Record Project Manual
13. Operation & Maintenance Manuals
14. Stock Materials, Spare parts, tools
15. Material Testing Results
16. Maintenance Logs and Maintenance Schedule.
M. CONTRACTOR shall conform to the provisions of the Contract Document and as may be specifically directed by the ENGINEER.
1. Preparation and processing of submittals shall be coordinated with Contracted Work operations, which include fabrication, purchasing and delivery of work items so as not to delay Contracted Work operations.
2. In each copy of the Submittal, mark every applicable material, product, equipment, manufacturer’s data, product information, color samples, rating or values, part and model numbers, etc. by red color circle. Each of the submittal items must be clearly distinguishable from other unrelated or similar items listed in the Manufacturer’s Catalog or Technical Specifications, Manuals, etc.
N. Coordination and Submittals:
1. Carefully review and coordinate all aspects of each item being submitted.
2. Carefully review contract drawings and technical sections, verify all work as laid out or indicated meeting the applicable codes and standards.
3. Ensure ample time for reviewing and processing of the submittals by the CITY or other authorized agencies, delays resulting from improper and untimely submittals shall be the responsibility of the CONTRACTOR.
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4. Verify that all such submittal items conform to the Project Manual requirements noted in the Technical Sections.
5. Verify all site conditions and provide all required dimensions and measurements in Shop Drawings.
6. Where necessary, review the CITY’S comments, make changes and resubmit to local governing agencies for approval. Furnish the ENGINEER copies of the approved plans or drawings for review.
O. CONTRACTOR shall affix to each submittal, the CONTRACTOR’S signature certifying that required coordination has been performed and include on an attached label for processing and recording action taken, noting the following:
1. Name of the Project
2. Date of the Submittal
3. Name and address of Consultant
4. Name and address of the CONTRACTOR
5. Name and address of the Subcontractor(s)
6. Name and address of the Supplier
7. Name and address of the Manufacturer
8. Reference to Specification Section Number and Title
9. Reference to Drawing Sheet Number and detail(s)
10. Submittal Number
11. Priority Number and expected return date.
END OF SECTION
Redlands Regular Meeting of 09-03-24 856 of 1977
SUBMITTALS 01330-6
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MOBILIZATION 01721-1
SECTION 01721 MOBILIZATION
1.1 THE REQUIREMENT
A. General
Whether Mobilization is included as a Contract Bid Item in the Bid Proposal Form or specified as part of the lump sum in the Contract Documents, the cost of labor, equipment, materials and incidentals for doing all the work in mobilization (in advance of construction operations and not directly attributable to any specific bid item) shall be included in the Contract Price Breakdown and progress payment estimate. If there is no mobilization bid item the CONTRACTOR shall submit to the INSPECTOR for approval the Contract Price Breakdown with the amount established for mobilization.
Mobilization shall include, but not be limited to, the following items, all as required for the proper performance and completion of the Work:
1. Obtaining all permits, licenses, insurance, and bonds. Providing copies to the ENGINEER.
2. Moving onto the Jobsite all of CONTRACTOR’S plant and equipment as required.
3. Erecting temporary buildings and other construction facilities.
4. Installing temporary construction power and wiring.
5. Establishing fire protection system for its temporary facilities.
6. Developing construction water supply.
7. Providing field office trailers for the CONTRACTOR, complete with all specified equipment, furnishings, utility services and required approvals from the CITY.
8. Providing sanitary facilities or connecting to onsite sanitary facilities as specified.
9. Providing for potable water facilities as specified. This includes a means by which all on site CONTRACTOR, Subcontractor or supplier personnel can wash their hands with soap.
10. Arranging for, and erection of, CONTRACTOR’S work and storage yards and sheds.
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MOBILIZATION 01721-2
11. Submitting all required Subcontractor insurance certificates and bonds.
12. Posting all CAL/OSHA required notices and establishment of safety programs.
13. Furnishing of Construction Schedule, Contract Price Breakdown and Submittal Schedules.
14. Erecting all temporary fencing, including removal and disposal of existing temporary fencing.
END OF SECTION
Redlands Regular Meeting of 09-03-24 861 of 1977
DEMOBILIZATION 01740-1
SECTION 01740 DEMOBILIZATION
1.1 THE REQUIREMENT
A. General
Whether Demobilization is included as a Contract Bid Item in the Bid Proposal Form or specified as part of the lump sum in the Contract Documents, the cost of labor, equipment, materials and incidentals for doing all the work in demobilization (upon completion of all contract work and not directly attributable to any specific bid item) shall be included in the Contract Price Breakdown and progress payment estimate. If there is no demobilization bid item the CONTRACTOR shall submit to the INSPECTOR for approval the Contract Price Breakdown with the amount established for demobilization.
Demobilization shall include, but not be limited to, the following items, all as required for the proper performance and completion of the Work:
1. Moving off of the Jobsite all of CONTRACTOR’S plant and equipment as required.
2. Dismantling and removing all temporary buildings and other construction facilities.
3. Dismantling and removing all temporary construction power and wiring.
4. Removing all sanitary facilities from the work site.
5. Remove all waste, debris, and rubbish caused by construction operations within the work area, adjacent properties and public roads.
6. Materials and equipment shall be removed from the site as soon as they are no longer necessary. Before the final inspection, the site shall be cleared of equipment, unused materials and rubbish so as to present a satisfactory clean and neat appearance. All cleanup costs shall be included in the CONTRACTOR’S Bid.
7. Dismantling and removal of all temporary fencing.
8. Provide City with all required As-Built drawings.
9. All required Corner Records have been filed with the County and all copies provided to the City per Section 01722 Surveying.
10. All items noted within the final inspection (“Punchlist”) have been completed to the satisfaction of the City.
Redlands Regular Meeting of 09-03-24 862 of 1977
DEMOBILIZATION 01740-2
11. All project photographs as required within Section 01322 Construction Progress Photography have been provided.
12. Notice of Completion (NOC) will not be filed until all work is complete per this Section 01740.
END OF SECTION
Redlands Regular Meeting of 09-03-24 863 of 1977
TECHNICAL SPECIFICATIONS
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PROTECTING EXISTING UNDERGROUND UTILITIES 02222-1
SECTION 02222 PROTECTING EXISTING UNDERGROUND UTILITIES PART 1 - GENERAL
A. Description
This section includes materials and procedures for protecting existing underground utilities.
B. Related Work Specified Elsewhere
1. General Conditions
PART 2 - MATERIALS
A. Replacement in Kind
Except as indicated below or as specifically authorized by the Owner's Representative, reconstruct utilities with new material of the same size, type, and quality as that removed.
B. Vitrified Clay Sewer Pipe and Couplings
For sewer pipe 8 inches in diameter or under, replacement shall consist of plain-end pipe conforming to ASTM C 700. Compression couplings shall conform to ASTM C 594, band seal couplings or equal. Use at least two lengths of pipe in crossing the trench section as shown on the details in the drawings.
PART 3 - EXECUTION
A. General
1. Replace in kind street improvements, such as curbs and gutters, barricades, traffic islands, signalization, fences, signs, etc., that are cut, removed, damaged, or otherwise disturbed by the construction.
2. Where utilities are parallel to or cross the construction but do not conflict with the permanent work to be constructed, follow the procedures given below and as indicated in the drawings. Notify the utility owner 48 hours in advance of the crossing construction and coordinate the construction schedule with the utility owner's requirements. For utility crossings not shown in the drawings, refer to the General Conditions and the instructions of the Owner's Representative for guidance.
Redlands Regular Meeting of 09-03-24 866 of 1977
PROTECTING EXISTING UNDERGROUND UTILITIES 02222-2
3. Determine the true location and depth of utilities and service connections which may be affected by or affect the work. Determine the type, material, and condition of these utilities. In order to provide sufficient lead time to resolve unforeseen conflicts, order materials and take appropriate measures to ensure that there is no delay in work.
4. Expose utilities 1,300 feet in advance of the pipeline construction.
B. Procedures
1. Protect in Place: Protect utilities in place, unless abandoned, and maintain the utility in service, unless otherwise specified in the drawings or in the specifications.
2. Cut and Plug Ends: Cut abandoned utility lines and plug the ends. Plug storm drains and sewers with an 8-inch wall of brick and mortar. Cap waterlines with a cast-iron cap or install a 3-foot-long concrete plug. Dispose of the cut pipe as unsuitable material.
3. Remove and Reconstruct: Where so indicated in the drawings or as required by the Owner's Representative, remove the utility and, after passage, reconstruct it with new materials. Provide temporary service for the disconnected utility.
C. Compaction
1. Utilities Protected in Place: Backfill and compact under and around the utility so that no voids are left.
2. Utilities Reconstructed: Prior to replacement of the utility, backfill the trench and compact to an elevation 1 foot above the top of the ends of the utility. Excavate a cross trench of the proper width for the utility and lay, backfill, and compact.
3. Alternative Construction--Sand Slurry: Sand slurry consisting of one sack (94 pounds) of portland cement per cubic yard of sand and sufficient moisture for workability may be substituted for other backfill materials to aid in reducing compaction difficulties. Submit specific methods and procedures for the review of the Owner's Representative prior to construction.
4. The protection of the utility during construction.
D. Thrust Blocks on Waterlines
Note that restrained joints is the required method of controlling thrust restraint on this project except where shown on the plans or as approved otherwise by the City of Redlands.
1. The Contractor's attention is called to thrust blocks delineated in the drawings for waterlines throughout the project whose thrust is in the direction of the new excavation and, therefore, may be affected by the construction. These waterlines are Redlands Regular Meeting of 09-03-24 867 of 1977
PROTECTING EXISTING UNDERGROUND UTILITIES 02222-3
owned and operated by the Owner. Protect thrust blocks in place or shore to resist the thrust by a means approved by the Owner and reconstruct. If the thrust blocks are exposed or rendered to be ineffective in the opinion of the Owner's Representative, reconstruct them to bear against firm unexcavated or backfill material.
2. Provide firm support by backfilling that portion of the trench for a distance of 2 feet on each side of the thrust block to be reconstructed from the pipe bedding to the pavement subgrade, with either:
a. Sand-cement slurry (94 pounds of cement per cubic yard). b. The native material compacted to a relative compaction of 95%.
3. Then excavate the backfill material for construction of the thrust block.
4. Test compaction of the backfill material before pouring any concrete thrust block.
Use Class 560-C-3250 concrete for reconstruction.
E. Adjacent Parallel Utilities
1. The Contractor's attention is called to utilities throughout the project that are parallel to the proposed utility.
2. The position of these utilities is just outside the new construction. Protect these utilities from any disturbances and repair the lines and associated vaults and appurtenances if they are damaged in any way. All costs incurred for protection of these lines or any costs incurred due to the presence of the lines, whether or not they lie within the new construction, shall be borne in full by the Contractor.
END OF SECTION
Redlands Regular Meeting of 09-03-24 868 of 1977
PROTECTING EXISTING UNDERGROUND UTILITIES 02222-4
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APPENDIX
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APPENDIX A
CHECKLIST OF LABOR LAW REQUIREMENTS
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CHECKLIST OF LABOR LAW REQUIREMENTS
TO REVIEW AT JOB CONFERENCE MEETINGS
Name (print) Date
Company Project
The Federal and State labor law requirements applicable to the contract are composed of, but not limited to, the following:
1. Payment of Prevailing Wage Rates
The contractor to whom the contract is awarded and its subcontractors hired for the public works project are required to pay not less than the specified general prevailing wage rates to all workers employed in the execution of the contract. The contractor is responsible for ascertaining and complying with all current general prevailing wage rates for crafts and any rate changes that occur during the life of the contract.
Information on all prevailing wage rates and all rate changes are to be posted at the job site for all workers to view.
2. Apprentices
It is the duty of the contractor and subcontractors to employ registered apprentices on the public works project under Labor Code Section 1777.5.
3. Penalties
There are penalties required for contractor's/subcontractor's failure to pay prevailing wages and for failure to employ apprentices, including forfeitures and debarment under Labor Code Sections 1775; 1776; 1777.1; 1777.7 and 1813.
4. Certified Payroll Reports
Under Labor Code Section 1776, contractors and subcontractors are required to keep accurate payroll records showing the name, address, social security number and work classification of each employee and owner performing work; also the straight time and overtime hours worked each day and each week, the fringe benefits, and, the actual per diem wage paid to each owner, journey person, apprentice worker or other employee hired in connection with the public works project. Employee payroll records shall be certified and shall be made available for inspection at all reasonable hours at the principal office of the contractor/subcontractor, or shall be furnished to any employee, or his/her authorized representative on request, pursuant to Labor Code Section 1776. Each contractor and subcontractor shall submit its weekly certified payroll reports to the LCR from the agency no less than weekly or within ten days of request. In the event that there has been no work performed during a given week, the certified payroll report shall be annotated: "No work" for that week. Under Labor Code Section 1776(h) there are penalties required for contractor's/ subcontractor's failure to maintain and submit copies of certified payroll records on request. **For projects bidding after April 1, all contractors will need to upload their certified payroll to the Department of Labor Standards Enforcement website. Effective Jan. 1, 2016, ALL projects will require contractors to upload all certified payroll. This requirement is in addition to the request for payrolls by the City of Redlands;
5. Nondiscrimination in Employment
There exist prohibitions against employment discrimination under Labor Code Sections 1735 and 1777.6, the Government Code, the Public Contracts Code, and Title VII of the Civil Rights Act of 1964.
6. Kickbacks Prohibited
Contractors and subcontractors are prohibited from recapturing wages illegally or extracting "kickbacks" from employee wages under Labor Code Section 1778.
Redlands Regular Meeting of 09-03-24 874 of 1977
7. Acceptance of Fees Prohibited
There exists a prohibition against contractor/subcontractor acceptance of fees for registering any person for public work under Labor Code Section 1779; or for filling work orders on public works contracts pursuant to Labor Code Section 1780.
8. Listing of Subcontractors
All prime contractors are required to list properly all subcontractors hired to perform work on the public works projects covering more than one-half of one percent, pursuant to Government Code 4100 et seq.
9. Properly Licensed and Registered
Contractors are required to be licensed properly and to require that all subcontractors be properly licensed.
Penalties are required for employing workers while unlicensed under Labor Code Section 1021 and under the California Contractor License Law found at Business and Professions Code Section 7000 et seq.
Contractors and subcontractors are also required to be registered with the Division of Labor Standards Enforcement to work on public works projects in California. Requirements for registration and penalties for not being registered are found in Labor Code 1773.3.
10. Unfair Competition Prohibited
Contractors and subcontractors are prohibited from engaging in unfair competition as specified under Business and Professions Code Sections 17200 to 17208.
11. Workers Compensation Insurance
Labor Code 1861 requires contractors and subcontractors be insured properly for workers compensation.
12. OSHA
Contractors and subcontractors are required to abide by the Occupational, Safety and Health laws and regulations that apply to the particular construction project.
13. Undocumented Workers
Contractors and subcontractors are prohibited by the Federal government against hiring undocumented workers, and must secure proof of eligibility/citizenship from all workers.
14. Itemized Wage Statements
Contractors and subcontractors must provide itemized wage statements to employees per Labor Code 226.
In accordance with Federal and State laws and with the awarding agency contract documents, the undersigned prime contractor wishes to assure the City of Redlands that it intends to comply with the above-referenced labor law requirements, fully understanding that failure to comply with the above requirements may subject it to penalties as provided above.
Contractor City of Redlands
Name Printed Name Printed
Signature Signature
Title Title
Date Date
Redlands Regular Meeting of 09-03-24 875 of 1977
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ĐŽŶƚƌĂĐƚŽƌƐƚŽƐƵďŵŝƚƉĂLJƌŽůůƐƚŽƚŚĞŝƚLJŽĨZĞĚůĂŶĚƐ͘ ŽŶƚĂĐƚ ƚŚĞ ŝƚLJ ŽĨ ZĞĚůĂŶĚƐ ƌĞŐĂƌĚŝŶŐ ĂŶLJ ƋƵĞƐƚŝŽŶƐ LJŽƵ ŵĂLJ ŚĂǀĞ ƌĞŐĂƌĚŝŶŐ ƚŚĞ ŶĞǁ ƌĞƋƵŝƌĞŵĞŶƚƐ ĨŽƌ ĐŽŶƚƌĂĐƚŽƌƌĞŐŝƐƚƌĂƚŝŽŶŽƌŽŶůŝŶĞƐƵďŵŝƐƐŝŽŶŽĨĐĞƌƚŝĨŝĞĚƉĂLJƌŽůů͗;ϵϬϵͿϳϵϴͲϳϲϵϴ͘ Redlands Regular Meeting of 09-03-24 877 of 1977
PUBLIC WORKS CONTRACT AWARD INFORMATION (DAS-140)
This is not a request for dispatch of apprentices.
Contract award information must be sent to your Apprenticeship Committee if you are approved to train. If you are not approved to train, you must send the information (which may be this form) to ALL applicable Apprenticeship Committees in your craft or trade in the area of the site of the public work.
Go to: http://www.dir.ca.gov/das/PublicWorksForms.htm for information about programs in your area and trade. The information shall be provided to the applicable apprenticeship committee within ten (10) days of the date of the execution of the prime contract or subcontract, but in no event later than the first day in which the contractor has workers employed upon the public work.
Do not send this form to the Division of Apprenticeship Standards.
NAME OF YOUR COMPANY CONTRACTORS STATE LICENSE NO.
MAILING ADDRESS-NUMBER & STREET, CITY, ZIP CODE AREA CODE & TELEPHONE NO.
NAME AND ADDRESS OF PUBLIC WORKS PROJECT DATE YOUR CONTRACT WAS EXECUTED
DATE OF EXPECTED/ACTUAL START OF PROJECT
NAME & ADDRESS OF PUBLIC AGENCY AWARDING CONTRACT ESTIMATED NUMBER OF JOURNEYMAN HOURS
OCCUPATION OF APPRENTICE
THIS FORM IS BEING SENT TO: (NAME AND ADDRESS OF APPRENTICESHIP PROGRAM(S) ESTIMATED NUMBER OF APPRENTICE HOURS
APPROXIMATE/ACTUAL DATES TO BE EMPLOYED
This is not a request for dispatch of apprentices.
*Contractors must make a separate request for actual dispatch, in accordance with Section 230.1(a) California Code of Regulations* Check One of the Boxes Below
1. We are already approved to train apprentices by the
Apprenticeship Committee. We will employ and train under their standards. (Enter name of Committee)
2. We will comply with the standards of
Apprenticeship Committee for the duration of this job only. (Enter name of Committee)
3. We will employ and train apprentices in accordance with the California Apprenticeship Council regulations, including § 230.1 (c) which requires that apprentices employed on public projects can only be assigned to perform work of the craft or trade to which the apprentice is registered and that the apprentices must at all times work with or under the direct supervision of journeyman/men.
Signature Date
Typed Name
Title
Redlands Regular Meeting of 09-03-24 878 of 1977
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Redlands Regular Meeting of 09-03-24 879 of 1977
CONTRACTOR FRINGE BENEFIT STATEMENT
Project Name: Project Location: Today’s Date:
Contractor / Subcontractor Name: Business Address:
In order that the proper Fringe Benefit rates can be verified when checking payrolls on the above contract, the hourly rates for fringe benefits, subsistence and/or travel allowance payment made for employees by the employer on the various classes of work are tabulated below. Please Include Apprentice Rates.
Classification: Effective Date:
Subsistence or Travel Pay:
$________________________
EMPLOYER PAID FRINGE BENEFITS
Health & Welfare
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Pension
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Vacation/Holiday
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Training
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Other
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Classification: Effective Date:
Subsistence or Travel Pay:
$________________________
EMPLOYER PAID FRINGE BENEFITS
Health & Welfare
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Pension
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Vacation/Holiday
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Training
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Other
$_______________ hr
Paid To:
Name of Plan/Fund/Program:
Address:
__________________________________________________
__________________________________________________
Supplemental statements must be submitted during the progress of the work should there be an increase or change in rates. Use additional sheets as necessary. (Attach a copy of your most recent premium transmittal (including copy of check submitted) into each of the above plans/funds/programs or a letter from the above plans/funds/programs reflecting current payment status).
I certify under penalty of perjury that fringe benefits are paid to the approved plans, funds or programs as listed above.
Print Name and Title Signature and Date (Wet Signature Required) Redlands Regular Meeting of 09-03-24 880 of 1977
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APPENDIX B
CITY OF REDLANDS
WORKDAY CONSTRUCTION SCHEDULE
Redlands Regular Meeting of 09-03-24 884 of 1977
7+,63$*(,17(17,21$//</()7%/$1.
Redlands Regular Meeting of 09-03-24 885 of 1977
CITY OF REDLANDS
MUNICIPAL UTILITIES AND ENGINEERING DEPARTMENT
2024 APPENDIX B
CONSTRUCTION WORKDAY CALENDAR
JANUARY FEBRUARY MARCH
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 1 2
1 2 3 4 5 6 32 33 34 61 62
7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9
7 8 9 10 11 12 13 35 36 37 38 39 40 41 63 64 65 66 67 68 69 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 14 15 16 17 18 19 20 42 43 44 45 46 47 48 70 71 72 73 74 75 76 21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23 21 22 23 24 25 26 27 49 50 51 52 53 54 55 77 78 79 80 81 82 83 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30
28 29 30 31 56 57 58 59 60 84 85 86 87 88 89 90
31 91
APRIL MAY JUNE
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 4 1
92 93 94 95 96 97 122 123 124 125 153
7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8
98 99 100 101 102 103 104 126 127 128 129 130 131 132 154 155 156 157 158 159 160 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 105 106 107 108 109 110 111 133 134 135 136 137 138 139 161 162 163 164 165 166 167 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 112 113 114 115 116 117 118 140 141 142 143 144 145 146 168 169 170 171 172 173 174 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29
119 120 121 147 148 149 150 151 152 175 176 177 178 179 180 181 30 182
JULY AUGUST SEPTEMBER
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7
183 184 185 186 187 188 214 215 216 245 246 247 248 249 250 251 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14
189 190 191 192 193 194 195 217 218 219 220 221 222 223 252 253 254 255 256 257 258 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 196 197 198 199 200 201 202 224 225 226 227 228 229 230 259 260 261 262 263 264 265 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 203 204 205 206 207 208 209 231 232 233 234 235 236 237 266 267 268 269 270 271 272 28 29 30 31 25 26 27 28 29 30 31 29 30
210 211 212 213 238 239 240 241 242 243 244 273 274
OCTOBER NOVEMBER DECEMBER
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 1 2 3 4 5 6 7
275 276 277 278 279 306 307 336 337 338 339 340 341 342 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14
280 281 282 283 284 285 286 308 309 310 311 312 313 314 343 344 345 346 347 348 349 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 287 288 289 290 291 292 293 315 316 317 318 319 320 321 350 351 352 353 354 355 356 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 294 295 296 297 298 299 300 322 323 324 325 326 327 328 357 358 359 360 361 362 363 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31
301 302 303 304 305 329 330 331 332 333 334 335 364 365 366 City Holiday
Redlands Regular Meeting of 09-03-24 886 of 1977
7+,63$*(,17(17,21$//</()7%/$1.
Redlands Regular Meeting of 09-03-24 887 of 1977
APPENDIX C
PERMITS
City of Redlands Encroachment Permit
(Contractor to obtain Caltrans Encroachment Permit)
Redlands Regular Meeting of 09-03-24 888 of 1977
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Redlands Regular Meeting of 09-03-24 889 of 1977
…
…
.
YES NO
.
…
…
…
.
YES NO
YES NO
Application for Road / Encroachment Permit
City of Redlands - Municipal Utilities & Engineering Department Name: Phone:
Address: City: Zip:
Contractor: USA ID No.:
Contractor License No.: Type: Cal OSHA No.:
I hereby request permission to construct/install improvements/facilities within the City of Redlands road right-of-way at the following location:
Construction Start Date: Anticipated Completion Date:
Development No.: Plan No.:
Street Name:
Cross Streets:
Address:
and for the purpose of performing the following work:
Applicant/Agent Signature: Date:
In accordance with Plans approved by the Municipal Utilities & Engineering Director and/or the Standard Specifications and Detail Drawings of the City of Redlands for the quantity and type of improvements listed below:
SHADED AREA FOR OFFICIAL USE ONLY
EA Driveway Appr, Res/Comm……………… $ 49.00 / EA =$ Truck Route Permit Required:
SF Sidewalk…………………………………… $ 0.09 / SF =$ YES NO
SF Cross Gutter/Spandrel…………………… $ 0.58 / SF =$
LF Curb & Gutter…………………………… $ 2.19 / LF =$ Closure Permit With LF Curb/Berm………………………………… $ 2.62 / LF =$ Traffic Plan Required:
SF Asphalt Pavement…………………………$ 0.04 / SF =$
SF Crushed Aggregate Base……………… $ 0.04 / SF =$
EA Street Light…………………………………$ 81.00 / EA =$ Water Shutdown Required:
EA Traffic Signal - New………………………. $ 2,152.00 / EA =$
EA Traffic Signal - Modification………………$ 1,737.00 / EA =$ CY Reinforced Concrete…………………… $ 89.00 / CY =$ Bond Required:
LF Storm Drain Pipe…………………………. $ 8.00 / LF =$
EA Curb Inlet/Outlet Structures………………$ 67.00 / EA =$
EA Storm Drain Manhole/Junction Box…….. $ 67.00 / EA =$ EA Curb Core…………………………………. $ 62.00 / EA =$
LF Sewer Main……………………..………… $ 0.95 / LF =$
EA Sewer Manhole…………………..………. $ 67.00 / EA =$ Conduit Material:
EA Sewer Cleanout……………………………$ 134.00 / EA =$
EA Sewer Lateral…………………………… $ 67.00 / EA =$
LF Water Main - Potable…………………….. $ 1.09 / LF =$ Conduit Size:
LF Water Main - Non-Potable……...……….. $ 1.09 / LF =$
EA Fire Hydrant Assembly……………………$ 66.00 / EA =$
EA Water Service Lateral……………………. $ 26.00 / EA =$
EA Water Shutdown………………………….. $ 67.00 / EA =$
EA Fire Service……………………………… $ 58.00 / EA =$
LF Excavation/Utility Trench………..….…….$ 1.25 / LF =$
SF Street Patch……………………………….. $ 0.67 / SF =$
SF Warranty Fee (Street Cut)……………..…$ / SF =$
$ / =$ Calculated By
$ / =$
SUBTOTAL PERMIT FEE $
PERMIT FEE work complete within specified date from issuance = Inspected by $ 219.00 fee. $219.00
Municipal Utilities & Engineering
PENALTY FEE 25% of total permit fee if issued after commencement of work $ ($250.00 minimum fee) 250.00 minimum fee)
(Effective 06/02/09) TOTAL ENCROACHMENT PERMIT FEE $ Approved By Redlands Regular Meeting of 09-03-24 890 of 1977
7+,63$*(,17(17,21$//</()7%/$1.
Redlands Regular Meeting of 09-03-24 891 of 1977
APPENDIX D
SAFETY DOCUMENTS
Redlands Regular Meeting of 09-03-24 892 of 1977
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Redlands Regular Meeting of 09-03-24 893 of 1977
TH E CITY O F RED LAN D S
CO N TRACTO R SAFETY
PRO GRAM
Rev. June 15, 2021
Redlands Regular Meeting of 09-03-24 894 of 1977
TABLE O F CO N TEN TS
I.PO LICY ......................................................................................................................3 II.AU TH O RITY ..............................................................................................................3 III.SCO PE .....................................................................................................................3 IV.D EFIN ITIO N S ...........................................................................................................3 V.RESPO N SIBILITIES ....................................................................................................4 RISK M AN AGEM EN T... … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … 4 PROJEC T M AN AGER (C ITY)… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … ..5 IN SPEC TOR (C ITY)… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … ..5 EM PLOYEES (C ITY)… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … .5 C ON TRAC TOR…………………………………………………………………………………………………………………….5 PROJEC T SAFETY OFFIC IAL……………………………………………………………………………………………………..6 VI.PRO G RAM ..............................................................................................................6 SAFETY PREQ U ALIFIC ATION Q U ESTION N AIRE……………………………………………………………………………..6 APPEAL PROC ESS… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … 7 C ON STRU C TION PROJEC TS (TIER I AN D TIER II)… … … … … … … … … … … … … … … … … … … … … … … … … … … … … .8 IN SPEC TION S……………………………………………………………………………………………………………………..9 TRAIN IN G/DOC U M EN TATION ………………………………………………………………………………………………...9 N ON -C OM PLIAN C E… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … 9 C ITY PERSON N EL………………………………………………………………………………………………………………….9 VII.RECO RD KEEPIN G … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … .10 VIII.AD D ITIO N AL REFEREN CES ................................................................................... 10 AC KN OW LEDGM EN T OF REC EIPT (A)… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … .11 SAFETY PREQ U ALIFIC ATION Q U ESTION N AIRE (B)… … … … … … … … … … … … … … … … … … … … … … … … … … … ..12 N OTIC E OF N ON C OM PLIAN C E (C )… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … ..13 JOB HAZARD AN ALYSIS (D)… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … 14 IN C IDEN T IN VESTIGATION FORM (E)… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … ..15 Redlands Regular Meeting of 09-03-24 895 of 1977
3 I. Policy
CO N TRACTO R SAFETY PRO G RAM
The purpose of this C ontractor Safety Program (“C SP”) is to ensure, as best as reasonably possible, the protection and safety of all persons and property during construction activities undertaken by private contractors on behalf of the C ity of Redlands (“C ity”). The C ity has a com prehensive and structured approach in outsourcing services perform ed on C ity facilities by third-party persons and entities (“C ontractor(s)”). The first phase of this com prehensive approach includes actively screening C ontractors based on safety records, safety perform ance, and safety com pliance. After the qualified C ontractor is aw arded a contract, the C ontractor m ust then ensure com pliance w ith all local, state, federal and C al/OSHA regulations applicable to the contracted scope of w ork, and requirem ents set forth w ithin this C SP. The C ontractor, its agents, and personnel m ust adhere to the policies and procedures set forth by this C SP and all applicable law s and regulations.
II. Authority
C alifornia C ode of Regulations, Title 8, Section 336.10 “Determ ination of C itable Em ployer” C alifornia C ode of Regulations, Title 8
“Greenbook” Standard Specifications for Public W orks C onstruction Redlands M unicipal C ode
C alifornia Building C ode
III. Scope
This C SP applies to all C ontractors w ho provide or render construction or im provem ent services for C ityow ned property and facilities.
The C ontractor services covered under this C SP include, but are not limited to, the follow ing:
A. N ew construction;
B. Rem odeling;
C. Facility m aintenance or repair;
D. Equipm ent installation or m aintenance; and
E. Services (i.e. janitorial, fleet operations, landscaping, etc.) C onsultants/ Professional service providers are exem pt from having to subm it a Safety Prequalification Q uestionnaire (“SPQ ”), prior to the beginning of w ork, but they are expected to be com pliant w ith industry best practices w ith regards to m aintaining a safe w ork environm ent for their em ployees and others.
IV. D efinitions
A. Contract – any w ritten agreem ent betw een the C ity of Redlands and a C ontractor, to perform a specified scope of w ork on C ity facilities. With respect to this policy, a contract includes, but is not limited to: aw arded purchase orders, bids, and/ or project contracts.
B. Construction W ork – construction, alteration, and/or repair, including painting and decorating.
C. Contractor – a person or entity (including all personnel) aw arded a contract to perform w ork on City property or facilities.
D. D .A.R.T Rate – Injuries and illnesses severe enough to w arrant: Days Aw ay, Restrictions and Transfers. The DART rate is calculated using the follow ing form ula: N um ber of OSHA Recordable injuries and illnesses that resulted in Days Aw ay x 200,000/divided by total hours w orked by all em ployees during the year covered.
Redlands Regular Meeting of 09-03-24 896 of 1977
4 E. D esignated W ork Area – an area w here it is necessary to restrict or limit entry or access of nonessential personnel or the public. Exam ples include w ork areas involving rem ediation abatem ent, dem olition, excavation, and overhead lifting.
F. Facilities – any building or property ow ned by the C ity of Redlands.
G. H azard – source or situation w ith a potential for harm in term s of injury or health, dam age to property, dam age to w orkplace environm ent, or a com bination of these.
H. Job H azard Analysis (“JH A”) – a technique that focuses on job tasks as a w ay to identify hazards before they occur. It focuses on the relationship betw een the w orker, the task, the tools, and the w ork environm ent. The objective is to eliminate the risk or to utilize control m easures to reduce the risk.
I. N orth Am erican Industry Classification System (“N AICS”) – is the standard used by Federal statistical agencies in classifying business establishm ents for the purpose of collecting, analyzing, and publishing statistical data related to the U .S. business econom y.
J. N on-com pliance – any deviation from standards, practices, processes, procedures, regulations etc. that could either directly or indirectly lead to injury or illness, property dam age, dam age to the w orkplace environm ent, or any com bination of these criteria.
K. N otice of non-com pliance – form provided to the C ontractor by the C ity alerting the contractor of non-com pliance w ith C ity specifications, C al/OSHA regulations, or any other generally accepted safe w ork practice.
L. N on-com pliant hazardous w ork condition – any hazard that is considered to be non-com pliant with State or Federal safety and health regulations, City specifications, or any inconsistency w ith generally accepted w ork practices.
M. Personnel – all C ontractor em ployees, contractors, sub-contractors and agents provided access to City property or facilities.
N. Recordable Incident – any injury or illness resulting in death, days aw ay from w ork, restricted w ork or transfer to another job, m edical treatm ent beyond first aid, or loss of consciousness per OSHA Section 1904.7(a).
O. Safety Tailgate – inform al safety m eeting generally conducted at the job site prior to the com m encem ent of a job or w ork shift.
P. Services – any and all, labor, duties, functions and activities required to be perform ed by the C ontractor under the contract and any subsequent addenda.
V. Responsibilities
RISK M AN AGEM EN T
A. U pdate, m aintain, and adm inister this C SP;
B. M aintain centralized records of training, site visit data, w ritten program s, tailgate m eetings, perm its, and all other necessary contractor related docum entation;
C. Provide technical assistance to Engineering personnel; D. Attend Pre-construction m eetings and progress m eetings as needed; E. Provide assistance on safety inspections as needed;
F. Review safety subm ittals;
G. Provide guidance on pre-qualification determ ination; and H. Provide training to affected city personnel with responsibilities under this program .
Redlands Regular Meeting of 09-03-24 897 of 1977
5 PROJEC T M AN AGER (C ITY)
The Project M anager has the authority to delegate any or all portions of this C SP to subordinates, but the Project M anager w ill be held accountable for their com pliance. The Project M anager shall contact Risk M anagem ent, as necessary, for assistance in relation to this C SP.
A. Ensure safety hazards are addressed in a tim ely m anner; B. C om m unicate safety concerns during pre-construction m eetings and progress m eetings; C. Inform im pacted em ployees of construction activities scheduled in their w ork area; D. Enforce pre-qualification procedures in bidding process; and E. Ensure this C SP is properly executed.
IN SPEC TOR (C ITY)
The C ity of Redlands construction inspector is not a safety professional and w ill only provide “N otice of N onC om pliance” for obvious and serious non-com pliant conditions.
A. To the best of their abilities, inspect w ork sites for safety hazards; B. C om m unicate safety concerns to C ontractor;
C. Provide C ontractor w ith “N otice of N on-C om pliance” w hen serious conditions occur or repeat violations; D. C ollect docum entation needed for construction w orksites; E. Subm it docum entation to Risk M anagem ent for recordkeeping; F. M aintain photo docum entation of safety hazards;
G. N ever enter situations that can harm or endanger him self/ herself; H. N ever use personal protective equipm ent (PPE) or enter situations, w hich they are not trained for; I. C ontact Em ergency M edical Services (911) and Risk M anagem ent in case of em ergency; and J. Attend and com m unicate safety concerns in progress m eetings.
EM PLOYEES (C ITY)
A. Im m ediately notify the Project M anager, inspector, or Risk M anagem ent of any safety related concerns at a C ontractor job site; and
B. C ontact Em ergency M edical Services (911) and Risk M anagem ent in case of em ergency.
C ON TRAC TOR
W here relevant and applicable, the C ontractor’s responsibilities shall include:
A. C om pliance w ith requirem ents and responsibilities detailed w ithin the C ontractor Safety Program ; B. Ensure all local regulatory requirem ents are m et and all necessary perm its are obtained before conducting w ork on behalf of the C ity;
C. Designate a Project Safety Official by nam e w ho shall be available at all tim es to abate safety hazards; D. Ensure all personnel have the appropriate qualifications and training to perform the contracted w ork (C opies of current training docum entation and certifications m ust be on file w ith the C ity); E. Inform C ity Project M anager or inspector of any job site safety hazards or concerns; F. Inform C ity Project M anager if any suspected asbestos-containing m aterial is located; G. C onduct and subm it Job Hazard Analysis (JHA) before w ork and as required by change of tasks; H. C onduct and subm it Safety Tailgates on a bi-w eekly basis; I. Provide all required PPE necessary to conduct w ork safely and in accordance w ith required local regulations;
J. The safety of all individuals w ho enter w ork site; K. Spill cleanup;
L. Im m ediately report any incidents, accidents, near m isses, unsafe conditions, or unsafe acts involving any jobsite personnel;
Redlands Regular Meeting of 09-03-24 898 of 1977
6 M. Arrange for the proper storage and rem oval of w aste generated prior to the com pletion of job, and provide confirm ation that the m aterials have been rem oved or disposed of in a m anner com pliant w ith all applicable environm ental regulations;
N. Rem oving all equipm ent used during w ork activities and ensuring proper housekeeping of designated w ork area at the end of each w orkday and upon com pletion of the job; O. C ontact Em ergency Services (911) and Project M anager in the event of an em ergency; and P. For the actions of their subcontractors, as they m ay pertain to this C SP, including their adherence to its contents and review of this docum ent.
PROJEC T SAFETY OFFIC IAL (C ON TRAC TOR)
A. Shall be at the w ork site at all tim es;
B. M ust be thoroughly fam iliar w ith the C ontractor’s Injury and Illness Prevention Program (IIPP) and C ode of Safe Practices;
C. Shall be available at all tim es to abate any potential safety hazards; and D. Shall have the authority and responsibility to shut dow n an unsafe operation, if necessary.
VI. Program
SAFETY PREQ U ALIFIC ATION PROC ESS
A. The safety prequalification process is intended to:
x Provide the C ity w ith know ledge of past and current safety perform ance of C ontractors w orking on City construction projects;
x Im prove C ontractor com pliance w ith C ity safety rules, including safe w ork practices required by applicable regulations and law s; and
x Im prove safety during C ontractor activities.
B. A copy of the SPQ shall be provided to each person or entity bidding on a project, as part of the bidding process.
C. The com pleted questionnaire shall be returned and review ed prior to aw arding contract w ork, with supporting inform ation provided as indicated by responses on questionnaire.
D. The SPQ shall be subm itted to: 35 C ajon St., Suite 4 Redlands C a, 92373
Attention: Project N am e-C ontractor N am e-SPQ
E. The follow ing criteria and inform ation relating to the C ontractor w ill be review ed prior to aw arding contract:
x C ontractor License;
x Incident Rates;
x OSHA C itations;
x Safety Policies;
x Safety Program s and Procedures;
x C om pliance History on C ity Projects; and
x C ertification Statem ent.
F. C ontractor m ust qualify in each section to be approved for aw ard of a contract.
G. If a C ontractor fails to pass prequalification procedure, the C ity has the right to disqualify the C ontractor’s proposal.
Redlands Regular Meeting of 09-03-24 899 of 1977
7 H. All costs associated w ith com pliance w ith C ity of Redlands prequalification requirem ents shall be at the sole expense of the C ontractor.
I. If a C ontractor provides inform ation that is later determ ined to be false, or im properly w ithholds inform ation, the C ontractor w ill be im m ediately disqualified.
J. Any questions or inform ation relating to filing this questionnaire m ay be answ ered by reaching:
x Engineering: (909) 798-7698; or
x Risk M anagem ent: (909) 798-7514
DISQ U ALIFIC ATION APPEAL PROC ESS
This provision is established pursuant to Public C ontract C ode section 20101(d) w hich requires every public agency that requires prospective bidders to prequalify pursuant to the law to establish “a process that w ill allow prospective bidders to dispute their proposed prequalification rating prior to selection of an alternate bidder.” If the C ity intends to disqualify a bidder based upon the bidder’s safety record, the C ity w ill notify the bidder in w riting and provide the bidder w ith any supporting evidence that has been received from others or adduced as a result of an investigation by the C ity. The notice of intention shall be sent by certified m ail with return receipt requested or by overnight m ail via a delivery service that provides online tracking w hich identifies the date of the prospective bidder’s receipt of the notice, and shall include notice that the bidder has the right to, and m ay request a hearing to rebut any evidence used as a basis for disqualification and to present evidence to the C ity as to w hy the prospective bidder should be found qualified. Requests for a hearing m ust be m ade by w ritten request to the C ity within ten calendar days of the date of the prospective bidder’s receipt of the C ity’s notice of intention. If the bidder does not request a hearing w ithin the tim e allow ed, the C ity’s determ ination shall stand unchallenged and becom e final.
Within seven calendar days of receiving the bidder’s request for a hearing, the C ity shall notify the bidder in w riting of the date, tim e and place of the hearing. The hearing shall be held no sooner than ten (10) calendar days and no later than fifteen (15) calendar days after the notice is given. The notice shall inform the bidder of its right to present testim ony and docum ents in support of its position.
The hearing shall be conducted before the Redlands C ity M anager, w hich m ay be continued from tim e to tim e as reasonably determ ined by the C ity M anager, but shall not exceed forty five (45) days. At the conclusion of the hearing, and after considering all testim ony and docum entation presented, the C ity M anager shall issue a w ritten decision no later than five calendar days follow ing the hearing. The C ity M anager’s decision shall be final and is not subject to further appeal to the C ity.
The bidder shall not be entitled to bid on any contracts w ith the C ity until it has m et the safety pre-qualification standards. If the C ity M anager approves an appeal, the contractor w ill have been deem ed to m eet the qualification standards and it w ill be valid for one year. The bidder shall have the right to w ithdraw its application for prequalification or its appeal at any tim e before the C ity M anager’s decision becom es final. Such w ithdraw al will not preclude the bidder from re-applying for prequalification.
C ON STRU C TION PROJEC TS
A. After a contract is aw arded, the C ontractor shall m aintain, throughout the duration of the project, safety m easures as necessary to protect the public and w orkers w ithin, or in the vicinity of, the designated w ork zone. This includes an evaluation of the w ork to be perform ed and the hazards likely to be encountered.
C ontractors are expected to follow , at a m inim um , all pertinent law s, rules and regulations for the location in w hich they w ill be w orking. W here applicable, C ontractor Safety Program s w ill m eet or exceed C ity program s/ procedures and are subject to review and approval by the C ity prior to contract execution.
Redlands Regular Meeting of 09-03-24 900 of 1977
B. Job Hazard Analysis (“JHA”)
1. Prior to a notice to proceed a JHA m ust be com pleted utilizing the C ity’s form , or equivalent, to assess the hazards present in the designated w ork area. Any inform ation requested on the C ity’s form , but not stated on the equivalent form utilized, shall be provided separately w ith the original subm ission.
2. All m em bers of the construction unit m ust sign the JHA to acknow ledge hazard abatem ent procedures.
3. JHA m ust be kept at job site accessible to all im pacted personnel.
4. Failure to follow JHA procedures m ay lead to term ination of the contract.
C. Personal Protective Equipm ent (“PPE”)
1. All required PPE m ust be w orn at all tim es during w ork activities.
2. All m andatory PPE m ust be highlighted in the JHA.
3. PPE shall be provided by the C ontractor.
4. Failure to follow PPE guidelines m ay lead to term ination of the contract.
D. Safety Tailgates
1. Safety Tailgate M eetings m ust be held on a biw eekly basis for all construction projects.
2. The first m eeting shall take place on Day 1, W eek 1 and every other w eek thereafter.
3. Tailgates shall be signed by all personnel and subm itted to C onstruction Inspector for recordkeeping.
4. Tailgate topics should be specific to the scope of w ork of the project.
E. Injury Reporting
1. C ontractors shall im m ediately report injuries or accidents to the Project M anager (regardless of severity). Additionally, contractors are responsible for and m ust also conduct accident investigations of any injuries that occur on site and provide results to the Project M anager.
2. U se the C ity Incident Investigation Form (Attachm ent E), or equivalent, to m eet this requirem ent.
F. Spill Prevention
1. The C ontractor is responsible for any spill within the confines of the project and those outside of the construction limits caused by the C ontractor’s defective equipm ent, containers, or personnel.
2. Secondary spill containm ent system s shall be used to prevent contam ination of the environm ent.
G. C onstruction in Occupied Buildings
1. When building occupants are present during construction projects additional safeguards m ust be im plem ented to eliminate exposures and com plaints. Dust/ particulates from dem olition, sanding and other construction activities m ust be controlled by adequate ventilation, or containm ent and negative air ventilation system s based upon the specific type of activity and particle. Similar controls m ust be utilized for odorous activities including, but not limited to, carpet adhesive, painting, w elding, and coatings.
2. The C ontractor shall ensure that the HVAC system is protected in order to prevent contam ination.
If an HVAC system is unprotected and contam inated by any construction/dem olition m aterials, the C ontractor shall be held responsible for the cost of cleaning the system and any subsequent repairs therein.
3. N egative air ventilation system s shall have appropriate filtration and be exhausted outside of the building.
IN SPEC TION S
A. Follow up inspections w ill be executed to enforce com pliance w ith safety and health requirem ents.
B. Follow up inspections w ill be conducted as part of routine site inspections by construction inspector and Risk M anagem ent em ployees.
Redlands Regular Meeting of 09-03-24 901 of 1977
C. The SPQ aim s to provide the C ity w ith know ledge of C ontractor safety history and safety practices. This minimizes the need for increased frequency of inspections. In addition, the C ity w ill take the follow ing guidelines into consideration w hen determ ining frequency of inspections.
1. Scale of project;
2. The frequency w ith w hich the num ber and types of hazards change as the w ork progresses;
3. M ore frequent inspections w ill be im plem ented in the beginning of the project; and
4. W hen the C ontractor has never w orked for the C ity.
TRAIN IN G/DOC U M EN TATION
A. C ontractor w ill ensure that all personnel are properly trained for the scope of w ork they are assigned, as w ell as the equipm ent they w ill be utilizing.
B. Docum entation shall be on file w ith the C ity prior to project start.
C. Personnel missing training docum entation shall not be perm itted to w ork on aw arded C ity projects.
D. Training requirem ents are m andated by Federal and State Regulations. This m ay include, but is not limited, to the program s listed in the SPQ .
N ON -C OM PLIAN C E
A. C ontractor com pliance issues shall be docum ented on the “N otice of N on-C om pliance” form . A copy of this form shall be provided to C ontractor for com pletion.
B. U pon receipt of the com pleted “N otice of N on-C om pliance” form , the Project M anager and Risk M anagem ent w ill evaluate, based on the incident, and identify, as appropriate, any additional corrective and/or preventive actions for com pletion.
C. If im m ediate correction is not feasible, the project w ill be tem porarily stopped until the issue is adequately resolved.
D. City staff w ith authority to stop w ork are:
1. C onstruction Inspector;
2. City Project M anager;
3. City M anager; and
4. Risk M anagem ent staff.
E. Any violation or deviation from safety rules, procedures, or regulations, based on evaluation, m ay be subject to any and all disciplinary actions listed as follow s:
1. Verbal w arning
2. W ritten w arning-N otice of N on-C om pliance (w ork m ay not continue until approved corrections are im plem ented);
3. Dism issal of non-com plying personnel; and/or
4. Term ination of C ontract.
The City of Redlands m aintains the right to term inate any contract for the violation of safety issues w ithout liability to the City.
C ITY PERSON N EL
A. All affected C ity em ployees w ill be inform ed in advance of any construction related w ork or other contract w ork w hich has the potential for im pacting their w orkplace. N otifications w ill be m ade to all affected em ployees via e-m ail or w ritten m em o by the Project M anager or designee. N otifications m ust include the follow ing inform ation:
1. Start and end dates of the w ork to be com pleted;
2. W ork areas to be affected;
Redlands Regular Meeting of 09-03-24 902 of 1977
3. Description of w ork to be com pleted;
4. N am e and phone num ber of Project M anager;
5. N am e and phone num ber of C onstruction Inspector; and
6. N am e and phone num ber of Risk M anagem ent.
B. Em ployees should be instructed to notify Project M anager regarding logistical issues or other concerns.
Safety and Health concerns should be directed to either the Project M anager, Inspector, or Safety Specialist.
VII. Recordkeeping
The C ity’s Hum an Resources / Risk M anagem ent Departm ent w ill m aintain all records prepared in association w ith this C SP, with copies also place on file w ith the office of the C ity C lerk.
VIII. Additional References
https://w w w .dir.ca.gov/title8/336_10.htm l
Redlands Regular Meeting of 09-03-24 903 of 1977
11 City of Redlands
Acknow ledgm ent of Receipt Statem ent
I acknow ledge by signing this docum ent, that I have received and review ed the C ity of Redlands’ C ontractor Safety Program and understand that it contains im portant inform ation on the C ity’s policies and procedures regarding em ployee safety as it pertains to C ontractor activities. Furtherm ore, I acknow ledge that failure to com ply w ith any of these procedures m ay lead to term ination of the contract w ith the C ity.
____________________________ ______________________________ C ontractor Signature C ontractor Title:
______________________________________ ________________________________________ C ontractor N am e (Print) Date Signed
If you have any questions regarding this docum ent, please contact the Risk M anagem ent Division at (909) 798-7514.
Attachm ent A
Redlands Regular Meeting of 09-03-24 904 of 1977
12 CITY O F RED LAN D S
SAFETY PREQ U ALIFICATIO N Q U ESTIO N N AIRE
SECTIO N 1 – G EN ERAL IN FO RM ATIO N
C om pany N am e:
C ontractor License #: Expiration Date:
Address:
City: State: Zip C ode:
N am e of Person Subm itting Application:
Title: Telephone #:
Em ail Address:
Identify the highest ranking Safety/Health Professional in your C om pany:
N am e:
Title: Telephone #:
Om itting or reporting false inform ation on this questionnaire m ay result in disqualification of bid.
The City of Redlands reserves the right to conduct random or for-cause audits of inform ation stated in this questionnaire. If deem ed necessary, additional docum entation m ay be requested by the City to verify responses on this questionnaire.
Attachm ent B
Redlands Regular Meeting of 09-03-24 905 of 1977
13 SECTIO N 2 – IN CID EN T RATES & W O RKER’S CO M PEN SATIO N IN FO RM ATIO N
IN CID EN T RATES
Provide your actual injury and illness data below :
Provide the N AIC S C ode N um ber that best represents your Firm :_____________________________
Provide any additional num bers here:
______________________________________
(Provide three full years of data) Last C alendar 2 Years Ago 3 Years Ago
N um ber of hours w orked by all em ployees:
Total Recordable Incident Rate*:
D.A.R.T. Rate*:
Total N um ber of Fatalities:
Incident Rate = [(Total Recordable C ases X 200,000 hours)/ N um ber of hours w orked by all em ployees] D.A.R.T.Rate = [(Total N um ber of entries for Days Aw ay, Restricted and Job Transfer X 200,000 hours)/ N um ber of hours w orked by all em ployees]
If your latest incident rates and D.A.R.T. rates are greater than 100% of the industry average for all your N AIC S code N um bers Listed, your bid m ay be disqualified.
The industry average can be found at www.bls.gov
W O RKERS’ CO M PEN SATIO N IN FO RM ATIO N
1. Provide your W orkers’ Com pensation Experience M odification Rate (EM R) Data:
Policy Year EM R
* If your current EM R is greater than 1.25, initialing here certifies that you w ill provide a com petent, full- tim e person or representative responsible for safety for all City projects:____________
C urrent EM R*
* lnitialing here certifies that your firm does not have an EM R:___________ (Subm it a copy of your firm 's Loss Run Reports for the last three years if your firm does not have an EM R.)
1 Year Ago:
2 Years Ago: N am e of your firm ’s W orkers’ C om pensation carrier:
3 Years Ago: Phone N um ber of W orkers’ C om pensation carrier
2. Is your firm self-insured for W orkers' Com pensation claim s? Yes N o (If yes, please attach a copy of the latest Annual Report to the State of C alifornia Departm ent of Industrial Relations and/or State of C alifornia C ertificate of Self-Insurance.) SECTIO N 3– CITATIO N H ISTO RY
1. Has your firm received any regulatory citations in the last three years? Yes N o If yes, please answ er the question below .
Redlands Regular Meeting of 09-03-24 906 of 1977
14 2. W ere any of the confirm ed (C losed) citations classified as Serious, Willful, Repeat, or Failure to abate?
Yes N o
3. If yes, please explain:
4. Have you abated all of the citations issued to you in the last three years Yes N o If no, please explain abatem ent action plan:
SECTIO N 4 – SAFETY PO LICIES
Q uestions (Please check YES or N O ) YES N O *
1. Does your com pany provide and adhere to a w ritten Illness Prevention Program (IIPP) (C C R Title 8 §3203(a))? If yes, a copy of the program w ill be required on-hand at the job site throughout the duration of the contract. Please attach a copy to your bid proposal.
2. Does your com pany provide and conduct Tailgate M eetings, or equivalent w ith em ployees at least every 10 w orking days. (C C R Title 8 §1509(e))
3. Does your com pany have a policy for disciplinary action for unsafe behavior ensuring em ployee com pliance with safe and healthy w ork practices? (C C R Title 8 §3203(a)(2))
4. Does your com pany provide and abide by a w ritten C ode of Safe Practices that relates to your firm ’s operations. (C C R Title 8 §1509(b)) If yes, a copy of the C ode of Safe Practices w ill be required on-hand at the job site throughout the duration of the contract. Please attach a copy w ith your bid proposal.
5. Does your com pany perform JHAs? (C C R Title 8 §1511(b)
6. Does your com pany provide training and retraining program s for ensuring em ployee com pliance w ith safe and healthy w ork practices? (C C R Title 8 §3203 (a)(2), (a)(7)
7. Does your com pany provide training and retraining program s for ensuring em ployee com pliance *Please provide reason(s) for N O answ er in the box below or on a separate sheet of paper.
Failure to provide the above-referenced docum ents w ill result in the contractor’s bid being disqualified.
SECTIO N 5 – SAFETY PRO G RAM S AN D PRO CED U RES
PLEASE AN SW ER ALL Q U ESTIO N S BY CH ECKIN G YES O R N O , AN D ATTACH IN G APPRO PRIATE D O CU M EN TS TH AT M AY APPLY O R AS REQ U ESTED .
Redlands Regular Meeting of 09-03-24 907 of 1977
15 YES N O
1. Is Confined Space w ork anticipated in the scope of the w ork aw arded? (If no, please proceed to Q uestion 2)
If yes, please attach the follow ing: Attached?
C opy of w ritten C onfined Space Entry Procedure
List of personnel authorized on jobsite to w ork in confined space(s) List of personnel authorized on jobsite to serve as Rescue Team Verification of personnel training (copies of certs, cards, etc.)
2. Is w ork requiring Lockout/Tagout protocols anticipated in the scope of the w ork aw arded? (If no, please proceed to Q uestion 3)
If yes, please attach the follow ing: Attached?
C opy of w ritten Lockout/Tagout (LOTO) Procedure
List of personnel authorized on jobsite to perform LOTO Verification of personnel training (copies of certs, cards, etc.)
3. Is w ork requiring a personal lift anticipated in the scope of the w ork aw arded? (If no, please proceed to Q uestion 4)
If yes, please attach the follow ing: Attached?
List of personnel authorized on jobsite to use lifts Verification of personnel training (copies of certs, cards, etc.)
4. Is w ork requiring a forklift anticipated in the scope of the w ork aw arded? (If no, please proceed to Q uestion 5)
If yes, please attach the follow ing: Attached?
List of personnel authorized on jobsite to use a forklift Verification of personnel training (copies of certs, cards, etc.)
5. Is w ork requiring a crane anticipated in the scope of the w ork aw arded? (If no, please proceed to Q uestion 6)
If yes, please attach the follow ing: Attached?
C opy of w ritten C rane Program
C opy of all expected C rane operators’ C ertifications List of personnel designated as C om petent under C rane program Verification of personnel training (copies of certs, cards, etc.) N OTE: If aw arded bid, m ore docum entation m ay be required Redlands Regular Meeting of 09-03-24 908 of 1977
16 6. Is H ot W ork (as defined by O SH A) anticipated in the scope of the w ork aw arded? (If no, please proceed to Q uestion 7)
If yes, please attach the follow ing: Attached?
C opy of w ritten Hot W ork Procedure
List of personnel authorized on jobsite to perform Hot W ork Verification of personnel training (copies of certs, cards, etc.)
7. Is Trenching/ Excavation w ork anticipated in the scope of the w ork aw arded? (If no, proceed to Q uestion 8)
Is a plan in place for the disposal of all m aterial that cannot be returned to the trench/ excavation? Are appropriate m aterials for barricading or securing w ork area at jobsite? Has a perm it from the Departm ent of Industrial Relations for excavations deeper than 5 feet been obtained?
If yes, please attach the follow ing: Attached?
C opy of w ritten Trenching/ Excavation Procedure
C opy of Perm it if trench is to exceed depth of 5 feet List of personnel designated as C om petent under Trenching/ Excavation Program Verification of personnel training (copies of certs, cards, etc.) N OTE: If aw arded bid, m ore docum entation m ay be required
8. Is electrical w ork anticipated in the scope of the w ork aw arded? (If no, proceed to Q uestion 9) If yes, please attach the follow ing: Attached?
C opy of w ritten Electrical Safety Program
List of personnel designated as C om petent under Electrical Safety Program Verification of personnel training (copies of certs, cards, etc.)
9. Is w ork that m ay have an arc flash potential anticipated in the scope of the w ork aw arded? (If no, proceed to Q uestion 10)
Are all m aterials required to safely perform arc flash present? If yes, please attach the follow ing: Attached?
C opy of Arc Flash Procedure
List of personnel designated as C om petent under Arc Flash Program Verification of personnel training (copies of certs, cards, etc.) Redlands Regular Meeting of 09-03-24 909 of 1977
17 10. Is w ork involving chem icals anticipated in the scope of the w ork aw arded? (If no, proceed to Q uestion 11)?
If yes, please attach the follow ing: Attached?
C opy of w ritten Hearing C onservation Program
List of personnel w orking in high noise areas
Verification of personnel training (copies of certs, cards, etc.)
11. Is w ork involving chem icals anticipated in the scope of the w ork aw arded? (If no, proceed to Q uestion 12)?
* C opies of SDS for C hem icals used m ust be kept at jobsite Please attach the follow ing: Attached?
C opy of w ritten Hazard C om m unication Program
List of personnel perform ing w ork w ith chem icals Verification of personnel training (copies of certs, cards, etc.) List trade nam es of all hazardous m aterials w hich you w ill be using on site:
12. Is w ork on or adjacent to public roadw ays anticipated in the scope of the w ork aw arded. (If no, proceed to Q uestion 13)
Do you have the appropriate provisions (signs, devices, barricades/) Please attach the follow ing: Attached?
Please provide a list of personnel w orking in traffic areas. Verification of personnel training (copies of certs, cards, etc.) N OTE: If aw arded bid, m ore docum entation m ay be required
13. Is it anticipated in the scope of the w ork aw arded that exposure to asbestos is possible? (If no, proceed to Q uestion 14)
Please attach the follow ing: Attached?
C opy of w ritten procedure(s)
List of personnel w orking w ith potential exposure to asbestos Verification of personnel training (copies of certs, cards, etc.) Redlands Regular Meeting of 09-03-24 910 of 1977
18 14. Is it anticipated in the scope of the w ork aw arded that exposure to silica is possible? (i.e. sandblasting, concrete dem olition, concrete saw cutting, surface grinding, etc.) (If no, proceed to Q uestion 15)
Please attach the follow ing: Attached?
C opy of Silica C ontrol Plan
List of personnel w orking w ith potential exposure to silica Verification of personnel training (copies of certs, cards, etc.)
15. Is w ork at heights anticipated in the scope of the w ork aw arded? (If no, proceed to Q uestion 16) Please attach the follow ing: Attached?
C opy of w ritten Fall Protection Program
List of personnel designated as C om petent under Fall Protection Program Verification of personnel training (copies of certs, cards, etc.)
16. Is w ork requiring the use of respirators anticipated in the scope of the w ork aw arded? (If no, proceed to Q uestion 17)
Please attach the follow ing: Attached?
C opy of w ritten Respiratory Protection Program
List of personnel using respirators
Verification of personnel training (copies of certs, cards, etc.)
17. If the scope of w ork to be perform ed is not adequately represented by questions (1-16), please list any additional H ealth & Safety concerns below .
SECTIO N 6 – CO M PLIAN CE H ISTO RY O N CITY PRO JECTS In addition to the previous sections, C ontractors that have previously been aw arded w ork by the C ity, will be equally evaluated on their com pliance history in relation to C ity projects.
Redlands Regular Meeting of 09-03-24 911 of 1977
19 SECTIO N 7 – CERTIFICATIO N STATEM EN T
I C ertify under penalty of perjury that:
a. the inform ation contained herein is true and correct to the best of m y know ledge, and b. no attem pt has been m ade to give false or m isleading inform ation or to w ithhold any inform ation.
Signature of Authorized Representative: Title of Authorized Representative Printed N am e of Authorized Representative Date Signed:
Redlands Regular Meeting of 09-03-24 912 of 1977
20 N O TICE O F N O N -CO M PLIAN CE
Project:
C ontractor:
N otice of N on-C om pliance w as issued to C ontractor’s representative, , N am e
on at .
The follow ing unsafe behaviors w ere observed at the C ontractor’s job site:
If the unsafe condition is not im m ediately corrected, the C ity of Redlands m ay take disciplinary action in accordance w ith the C ontractor Safety Program guidelines. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ To be com pleted by C ontractor
C orrective action plan to abate hazards:
U nsafe C ondition Resolved: Date: Tim e:
Rem arks:
Attachm ent C
Redlands Regular Meeting of 09-03-24 913 of 1977
21 Job H azard Analysis
Signatures of Em ployees On-Site this JHA is applicable to:
Project:
C om pany: Project Safety Official: Project M anager (C ity):
Scope of W ork: Location: Date:
Tasks Potential Safety
Risks/Hazards
Safety
C ontrols/M itigat
Required PPE
Hard Hat
Safety Vest
Safety Glasses/Goggles
Safety Boots
Respirator
Safety Gloves
Face Shield
Fall Protection
Other:
Em ployee Signature: Print N am e: D ate:
Attachm ent D
Redlands Regular Meeting of 09-03-24 914 of 1977
22 IN CID EN T IN VESTIG ATIO N FO RM
Date of Incident: Tim e of Incident: Date Reported:
Lead Investigator: C ontact Inform ation:
C ontractor: Em ployee N am e:
Witness 1 N am e: Telephone:
Witness 2 N am e: Telephone:
Incident Site/ Location
Incident Sum m ary:
N ear M iss Yes N o Incident Severity: M inor Significant M ajor C ritical Root C ause(s):
C orrective Actions:
Attachm ent E
Redlands Regular Meeting of 09-03-24 915 of 1977
City Council Meeting I. 20.
DATE: 09/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the purchase order with Western Waterworks for Cla-Val supplies for $85,000 and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motion is provided:
I move that the City Council determine that approval of a purchase order with Western Waterworks is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act. I further move approval of a FY 24/25 purchase order with Western Waterworks for Cla-Val supplies for $85,000.
RECOMMENDATION:
Staff recommends that City Council determine that approval of a purchase order with Western Waterworks is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends City Council approve a FY 24/25 purchase order with Western Waterworks for $85,000 to purchase Cla-Val supplies.
DISCUSSION:
In accordance with the City's purchasing policy, MUED staff issued a bid notice on March 23, 2023 for materials to be used by the Water Division for Cla-Val products. On April 6, 2023, the City Clerk's Office received bids from the following vendors:
Redlands Regular Meeting of 09-03-24 916 of 1977
Cla-Val Products & Supplies Bid Amount
Western Waterwoks $261,244.00
Ferguson Waterworks $261,854.00
Core & Main $274,312.54
The solicitation requested unit prices for a variety of Cla-Val products. Staff does not anticipate that FY 24/25 purchases will exceed $85,000. Western Waterworks submitted the lowest responsive and responsible bid for the solicitation. The solicitation includes an optional one (1) year extension at the same unit prices. Western Waterworks agreed to honor their bid prices through the extension period.
This purchase order is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, since it can be seen with certainty that there is no possibility that it will have a significant effect on the environment.
ALTERNATIVES:
City Council may deny the staff recommendation and provide alternate direction.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Paul Mariscal, Water Utility Manager
PREPARED BY:
Ashley Rosario, Senior Administrative Assistant
Redlands Regular Meeting of 09-03-24 917 of 1977
Fiscal Impact
Fiscal Year: FY 24/25
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $85,000
Budgeted Y/N: Y
Account No.: 501900
Discussion:
There is no fiscal impact associated with this action. The FY 24/25 MUED Water Service Budget includes funding for this purchase.
Attachments
Cla-Val RFB
Cla-Val Bid Report & Analysis
Cla-Val Extension Letter
Redlands Regular Meeting of 09-03-24 918 of 1977
Redlands Regular Meeting of 09-03-24 919 of 1977
Redlands Regular Meeting of 09-03-24 920 of 1977
Redlands Regular Meeting of 09-03-24 921 of 1977
Redlands Regular Meeting of 09-03-24 922 of 1977
Redlands Regular Meeting of 09-03-24 923 of 1977
Redlands Regular Meeting of 09-03-24 924 of 1977
Redlands Regular Meeting of 09-03-24 925 of 1977
Redlands Regular Meeting of 09-03-24 926 of 1977
Redlands Regular Meeting of 09-03-24 927 of 1977
Redlands Regular Meeting of 09-03-24 928 of 1977
Redlands Regular Meeting of 09-03-24 929 of 1977
BID N O . 20230323-PM BID D ATE: 4/6/2023
Annual P.O . Cla-Val Products & M aterials FISCAL YEAR: 2023/2024 U nit Price Extended Price U nit Price Extended Price U nit Price Extended Price 1 Cla-Val
52-01B 150lb flange, globe style, epoxy
coated, Stainless steel KO trim, 30-300lb pilot
PSI rating, bronze tubing, bronze pilots and
controls.
6" 52-01 Surge Anticipator Valve 2 $10,817.68 $21,635.36 $10,305.00 $20,610.00 $10,305.00 $20,610.00 2 Cla-Val
610-01by 150lb flange, globe style,
epoxy coated, bronze tubing, bronze pilots
and controls. C DS6A pilot 0-40'
12" Altitude control valve one w ay flow 2 $22,127.08 $44,254.16 $21,078.00 $42,156.00 $21,079.00 $42,158.00 3 Cla-Val 100-02-149A Pum p C ontrol Valve - no controls 2 $5,097.24 $10,194.48 $4,855.00 $9,710.00 $4,855.00 $9,710.00 4 Cla-Val 100-02-92D Pum p C ontrol Valve - no controls 2 $8,144.76 $16,289.52 $7,758.00 $15,516.00 $7,759.00 $15,518.00 5 Cla-Val 100-02-229A Pum p C ontrol Valve - no controls 2 $13,171.28 $26,342.56 $12,547.00 $25,094.00 $12,547.00 $25,094.00 6 Cla-Val 100-01-4768F Pum p C ontrol Valve - no controls 2 $14,032.05 $28,064.10 $13,367.00 $26,734.00 $13,367.00 $26,734.00 7 Cla-Val C RL-60 pilot control. 9170033G C RL-60 pressure relief pilot control valve 6 $130.39 $782.34 $125.00 $750.00 $124.00 $744.00 8 Cla-Val C RD pilot control. 20153404F C RD pressure reducing pilot control valve 6 $198.90 $1,193.40 $191.00 $1,146.00 $189.00 $1,134.00 9 Cla-Val Pressure relief repair kit. 20957425E 6" Buna-N repair kit 10 $454.15 $4,541.50 $437.00 $4,370.00 $432.00 $4,320.00 10 Cla-Val Pressure relief repair kit. 20957426D 8" Buna-N repair kit 10 $518.24 $5,182.40 $498.00 $4,980.00 $493.00 $4,930.00 11 Cla-Val Pressure relief repair kit. 20957427C 10" Buna-N repair kit 10 $756.91 $7,569.10 $728.00 $7,280.00 $721.00 $7,210.00 12 Cla-Val Pressure reducing repair kit. 20957485B 6" Buna-N repair kit 10 $436.47 $4,364.70 $420.00 $4,200.00 $415.00 $4,150.00 13 Cla-Val Pressure reducing repair kit. 20957486A 8" Buna-N repair kit 10 $500.56 $5,005.60 $481.00 $4,810.00 $476.00 $4,760.00 14 Cla-Val Pressure reducing repair kit. 20957487K 10" Buna-N repair kit 10 $741.44 $7,414.40 $713.00 $7,130.00 $706.00 $7,060.00 15 Cla-Val Booster pum p control kit. 20957465F 6" Buna-N repair kit 10 $414.37 $4,143.70 $398.00 $3,980.00 $394.00 $3,940.00 16 Cla-Val Booster pum p control kit. 20957466E 8" Buna-N repair kit 10 $546.97 $5,469.70 $526.00 $5,260.00 $521.00 $5,210.00 17 Cla-Val Booster pum p control kit. 20957467D 10" Buna-N repair kit 10 $722.66 $7,226.60 $695.00 $6,950.00 $688.00 $6,880.00 18 Cla-Val X141-PT Assem bly. X141-PT Pressure Transm itter 12 $813.26 $9,759.12 $782.00 $9,384.00 $774.00 $9,288.00 19 Cla-Val X117H Assem bly 4TP. 21417002K 4" X117H Valve Position Transm itter 6 $1,997.80 $11,986.80 $1,903.00 $11,418.00 $1,903.00 $11,418.00 20 Cla-Val X117H Assem bly 6TP. 21417003J 6" X117H Valve Position Transm itter 6 $1,997.80 $11,986.80 $1,903.00 $11,418.00 $1,903.00 $11,418.00 21 Cla-Val X117H Assem bly 8TP. 21417004H 8" X117H Valve Position Transm itter 6 $1,997.80 $11,986.80 $1,903.00 $11,418.00 $1,903.00 $11,418.00 22 Cla-Val X35 Assem bly 4-8. 21446905G-OTC X35 Flow C alculation M odule 12 $2,409.95 $28,919.40 $2,295.00 $27,540.00 $2,295.00 $27,540.00 TO TAL SU M BID (Item 1 - 22) $274,312.54 $261,854.00 $261,244.00
C ITY OF REDLAN DS
M U N IC IPAL U TILITIES AN D EN GIN EERIN G DEPARTM EN T
BID AN ALYSIS
Item
N um ber M anufacturer
Core and M ain Ferguson W aterw orks W ESTERN W ATER W O RKS Part N o. D escription Q uantity
3 Redlands Regular Meeting of 09-03-24 930 of 1977
Redlands Regular Meeting of 09-03-24 931 of 1977
Redlands Regular Meeting of 09-03-24 932 of 1977
City Council Meeting I. 21.
DATE: 09/03/2024
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Professional Services Agreement with RK Engineering Group, Inc. to provide Engineering & Traffic Survey (E&TS) services to update the citywide speed limit study for an amount not to exceed $53,000, and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris) MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
I move that City Council determine approval of a Professional Services Agreement with RK Engineering Group, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and
1. Approve the Professional Services Agreement with RK Engineering Group, Inc. to provide Engineering & Traffic Survey (E&TS) services to update the citywide speed limit study for an amount not to exceed $53,000.
2. RECOMMENDATION:
Staff recommends that City Council determine approval of this Professional Services Agreement with RK Engineering Group, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, and approve the Professional Services Agreement with RK Engineering Group, Inc. to provide Engineering & Traffic Survey (E&TS) services to update the citywide speed limit study for an amount not to exceed $53,000.
Redlands Regular Meeting of 09-03-24 933 of 1977
DISCUSSION:
The City periodically conducts Engineering and Traffic Surveys (E&TS) to justify posted speed limits and enable the Police Department to enforce these limits using electronic devices. In accordance with California Vehicle Code (CVC) Section 40802, state and local agencies conduct these studies every seven (7) to fourteen (14) years to reevaluate non-statutory speed limits on roadway segments that have experienced significant changes since the last review.
These changes may include alterations in the number of travel lanes, modifications to bicycle lane configurations, changes in traffic signal coordination, or significant shifts in traffic volumes.
Since the last E&TS, Assembly Bill No. 43 (AB 43) was enacted to improve safety on California roads by providing more flexibility to local agencies when determining appropriate speed limits and addressing concerns related to speeding in high-risk areas. AB 43 allows local authorities to lower speed limits based on safety considerations, even if the results of an E&TS suggest a higher speed limit would be appropriate. With the enactment of AB 43, the City intends to reevaluate the current speed limits to determine if adjustments are necessary.
The City has a total of 138 street segments on fifty-five (55) streets that require reevaluation.
Some of the street segments included in this study have characteristics that may allow more speed limit posting flexibility under the new AB 43 criteria, in lieu of the historic practice of using the 85th percentile speed to determine speed limits. Others have previous studies that expire in the near future. Street segments that are not included in this study have speed limits that are established based on prima facie criteria, which relies on general road use characteristics and standard assumptions about safe driving speeds.
On June 5, 2024, staff issued a Request for Proposals (RFP) to qualified consultants for E&TS services. The following six (6) consultants submitted proposals prior to the July 3, 2024, submittal deadline:
1. EPD Solutions, Inc, Irvine, CA
2. Hartzog & Crabill, Inc., Tustin, CA
3. Minagar & Associates, Inc., Laguna Hills, CA
4. RK Engineering Group, Inc., Newport Beach, CA
5. TJKM Transportation Consultants, Pleasanton, CA
6. Willdan Engineering, Anaheim, CA
In accordance with Chapter 2.16.180 of the City's Municipal Code, a selection committee reviewed the proposals based on each firm's demonstrated competence and professional qualifications in accordance with specific evaluation criteria identified in the RFP. The selection committee determined that RK Engineering Group, Inc. (RK) is the most qualified consultant to Redlands Regular Meeting of 09-03-24 934 of 1977
complete the tasks listed in the RFP. Staff negotiated a reasonable consultant fee of $53,000 and recommends City Council approval of a Professional Services Agreement with RK for this amount. The project scope of work includes two (2) public workshops, during which MUED staff and RK will solicit input from Redlands citizens and businesses, as well as two (2) Traffic and Parking Commission presentations, and two (2) City Council meeting presentations.
Approval of the Professional Services Agreement with RK Engineering Group, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act since it will not result in a direct or reasonably foreseeable indirect physical change to the environment.
ALTERNATIVES:
City Council may deny the staff recommendation and provide alternate direction.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
Goutam K. Dobey, City Engineer
PREPARED BY:
Johana Silva, Associate Engineer
Fiscal Impact
Fiscal Year: FY 24/25
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Account No.: 101400
Redlands Regular Meeting of 09-03-24 935 of 1977
Discussion:
There is no fiscal impact associated with this action. Funding for this project is included in the FY 24/25 MUED approved Budget.
Attachments
RK Professional Services Agreement
Location Map
Redlands Regular Meeting of 09-03-24 936 of 1977
1 I:\cmo\Agreements\RK Engineering Group, Inc. Agreement FY24-0001.docx-ms
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of professional engineering and traffic survey services (“Agreement”) is made and entered in this 3rd day of September, 2024 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and RK Engineering Group, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide professional engineering and traffic survey services services for City (the “Services”).
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City designates John R. Harris, Municipal Utilities and Engineering Department, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “B,” titled “Project Schedule,” which is attached hereto and incorporated herein by reference.
4.2 Consultant shall complete the Services by December 31, 2025, unless the Services are terminated earlier as provided for herein.
Redlands Regular Meeting of 09-03-24 937 of 1977
2 I:\cmo\Agreements\RK Engineering Group, Inc. Agreement FY24-0001.docx-ms
4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONSULTANT
5.1 Total compensation for Consultant’s performance of the Services shall be in the amount of Fifty-Three Thousand Dollars ($53,000.00). City shall pay Consultant in accordance with Exhibit “C,” titled “Fee Schedule” which is attached hereto and incorporated herein by this reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY: CONSULTANT:
City Clerk Bryan Estrada, Principle
City of Redlands RK Engineering Group, Inc.
35 Cajon Street 1401 Dove Street, Suite 540
P.O. Box 3005 (mailing) Newport Beach, CA 92660
Redlands, CA 92373 [email protected]
[email protected] Phone: 949-474-0809
Phone: (909) 798-7531
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.
Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a Redlands Regular Meeting of 09-03-24 938 of 1977
3 I:\cmo\Agreements\RK Engineering Group, Inc. Agreement FY24-0001.docx-ms provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by Redlands Regular Meeting of 09-03-24 939 of 1977
4 I:\cmo\Agreements\RK Engineering Group, Inc. Agreement FY24-0001.docx-ms the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to Redlands Regular Meeting of 09-03-24 940 of 1977
5 I:\cmo\Agreements\RK Engineering Group, Inc. Agreement FY24-0001.docx-ms perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
Redlands Regular Meeting of 09-03-24 941 of 1977
6 I:\cmo\Agreements\RK Engineering Group, Inc. Agreement FY24-0001.docx-ms IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF REDLANDS RK ENGINEERING GROUP, INC.
By: ___________________________ By: _________________________ Eddie Tejeda, Mayor Bryan Estrada, Principal
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 09-03-24 942 of 1977
7 I:\cmo\Agreements\RK Engineering Group, Inc. Agreement FY24-0001.docx-ms EXHIBIT "A"
SCOPE OF SERVICES
The following approach and methodology is proposed by RK Engineering Group, Inc. (RK) for the City of Redlands 2024 Engineering and Traffic Survey Update.
Task 1. Project Management
Consultant will manage and coordinate all components of the E&TS and take a proactive role in keeping all tasks on schedule and on budget and ensure timely completion of the 2024 E&TS.
Consultant will give prior notice to the City, and obtain acceptance from same, before performing work outside the contract work scope and thereby contract budget amount.
Consultant will ensure full coordination with City staff and be responsive to any email and telephone discussions, in addition to the minimum meetings listed throughout the scope of work.
Consultant will be in contact with the City frequently enough to ensure a timely City review of deliverables. Consultant will work with all stakeholders in a responsible manner.
Consultant will organize and participate in a kick-off meeting with City staff to achieve the following:
x Define project goals and objectives
x Outline project and management approach
x Identify roles and responsibilities
x Confirm schedule
x Confirm scope of study area.
This proposal assumes 138 street segments within the City of Redlands will be analyzed in the 2024 E&TS.
Task 2. Data Collection: Vehicle Speed Surveys, Average Daily Traffic (ADT) Counts, and Collision Data
Consultant will obtain vehicle speed survey data, 24-hour average daily traffic (ADT) counts, and Collision Data for the 138 street segments within the City of Redlands. Speed surveys and traffic counts will be conducted by a third-party traffic count company using certified radar or lidar equipment. Speed surveys and traffic counts will be conducted during normal weekday conditions, during clear weather and while schools are in session (no surveys will be conducted on weekends or during peak traffic hours).
A minimum of 100 speed surveys will be conducted at each street segment location (50 surveys each direction). Consultant will provide the radar speed survey field sheets (with raw data), location for the placement of the radar equipment and radar speed survey analysis sheets for each surveyed street segment.
Redlands Regular Meeting of 09-03-24 943 of 1977
8 I:\cmo\Agreements\RK Engineering Group, Inc. Agreement FY24-0001.docx-ms Note: If a speed survey appears unusually high or low, Consultant will re-survey the location at no additional cost to the City.
Updated collision data from the most recent three-year period will be obtained from the California Statewide Integrated Traffic Records System (SWITRS). Accident rates will be calculated for each segment and evaluated as part of the E&TS process for setting speed limits.
Task 3. Field Review
Consultant will conduct field reviews of each of the 138 street segments within the study area.
Field reviews for traffic factors will be conducted while school is in session. Consultant will inspect each location and determine, on the basis of experienced traffic engineering judgment, whether or not there are any roadway characteristics not readily apparent to the average motorist that would justify reduction or increase of the proposed speed limit(s) to the maximum permitted under the latest requirements of the State of California and the California Vehicle Code.
Consultant will provide a field review summary sheet for traffic factors, roadway factors, and adjacent land uses.
Task 4. Speed Limit Determination
Consultant will determine the appropriate speed limit for each segment following the latest requirements of the State of California and the California Vehicle Code, including the recent changes as a result of AB 43. Consultant will review the latest methodologies and include information summarizing changes since the prior study. If any reduction or increase from the 85th percentile speed is recommended, Consultant will fully document these recommendations according to the State of California procedures for setting speed limits.
Consultant will provide a summary table showing the posted traffic speed limit, the eighty-fifth (85th) percentile traffic speed, and the recommended traffic speed limit for each specified location. The summary table will be reviewed and approved by the City Engineer prior to preparation of the final report.
Task 5. Summary of Recommendations
Consultant will prepare a Summary of Recommendations in chart form, including the street name, street segment, existing speed limit, recommended speed limit, 85th percentile speed, 50th percentile speed (mean speed), 10 mph pace range, percent of vehicles in pace, date of survey, and reason for speed limit change from the 85th percentile. The Summary of Recommendations will include all street segments studied, unless otherwise specified by City staff.
Task 6. Report Preparation
Consultant will prepare a final report that will be certified, stamped, and signed by a Registered Traffic Engineer in the State of California. Prepare a comprehensive report which includes:
a) A certification suitable for submittal to the municipal court system. b) Speed survey operational procedures.
Redlands Regular Meeting of 09-03-24 944 of 1977
9 I:\cmo\Agreements\RK Engineering Group, Inc. Agreement FY24-0001.docx-ms c) A description of the purpose and methodology of speed zone establishment. d) A description of statistical analysis factors.
e) A description of the field data used in analyzing the related roadway characteristics. f) Accident history for the street segments.
g) Results and recommendations.
h) The Summary of Recommendations in chart form.
Task 7. Public Presentation
Consultant will present the final report to the Traffic and Parking Commission for recommendation to the City Council for adoption. This proposal includes Consultant’s attendance and presentation of the report at two (2) Traffic and Parking Commission meetings, two (2) public workshops and two (2) City Council meetings.
Redlands Regular Meeting of 09-03-24 945 of 1977
10 I:\cmo\Agreements\RK Engineering Group, Inc. Agreement FY24-0001.docx-ms EXHIBIT "B"
PROJECT SCHEDULE
Task Task Description
Month
Sep2024 Oct2024 Nov2024 Dec2024 Jan2025 Feb2025 Mar2025 Apr2025 May2025 Jun2025 Jul2025 Aug2025 Sep2025 Oct2025 Nov2025 Dec2025 1 Project
Management /
Kick-Off Meeting
2 Data Collection
3 Field Review
4 Speed Limit
Determination
5 Summary of
Recommendations
6 Report
Preparation
7 Public
Presentations
(6 meetings)
Redlands Regular Meeting of 09-03-24 946 of 1977
11 I:\cmo\Agreements\RK Engineering Group, Inc. Agreement FY24-0001.docx-ms EXHIBIT "C"
FEE SCHEDULE
Tas
k Task Description
Robert Kahn,
P.E., T.E.
Bryan Estrada,
AICP, PTP
Justin Tucker,
P.E., T.E.
Michael Torres,
EIT
Diana
Knoob Total
Hour
s
Subtotal Running
Total (Founding
Principal) (Principal) (Associate Principal) (Engineer III) (Exec. Asst.) $190 $185 $170 $115 $70
1 Project Management 16 4 8 28 $ 4,200 $ 4,200
2 Data Collection:
Vehicle Speed
Surveys, ADT Counts,
and Collision Data
4 4 32 40 $ 5,100 $ 9,300
3 Field Review 4 4 40 48 $ 6,020 $ 15,320
4 Speed Limit
Determination 4 8 8 16 36 $ 5,440 $ 20,760
5 Summary of
Recommendations 4 4 4 8 20 $ 3,100 $ 23,860
6 Report Preparation 4 4 24 8 40 $ 4,740 $ 28,600
7 Public Presentation (6
Public Meetings) 20 4 4 28 $ 4,660 $ 33,260
Subtotal Tasks 1-7 8 60 32 120 20 240 $ 33,260 $ 33,260 Direct Costs (Counts, Travel, Reproduction, etc.) $ 19,740 $ 53,000 Total $ 53,000
Redlands Regular Meeting of 09-03-24 947 of 1977
12 I:\cmo\Agreements\RK Engineering Group, Inc. Agreement FY24-0001.docx-ms EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
RK ENGINEERING GROUP, INC.
By: Date: ___________________
Bryan Estrada, Principal
Redlands Regular Meeting of 09-03-24 948 of 1977
2024 ENGINEERING AND TRAFFIC SURVEY
FOR SPEED LIMIT UPDATE
STREET SEGMENTS IN STUDY
Redlands Regular Meeting of 09-03-24 949 of 1977
No. Roadway Segment
1 Alabama Street Barton Road to Park Avenue
2 Alabama Street Park Avenue to Lugonia Avenue
3 Alabama Street Between city limit line south of Santa Ana River and city limit line north of Santa Ana River 4 Alessandro Road Crescent Avenue to Sunset Drive
5 Alessandro Road Sunset Drive to Creekside Drive
6 Alessandro Road Creekside Drive to San Timoteo Canyon Road 7 Alta Vista Drive Florida Street to Sunset Drive
8 Barton Road West City Limit to Terracina Boulevard
9 Barton Road Terracina Boulevard to Alabama Street
10 Barton Road Alabama Street to Lakeside Avenue
11 Brockton Avenue New York Street to Texas Street
12 Brockton Avenue Texas Street to Church Street
13 Brockton Avenue Church Street to Judson Street
14 Brockton Avenue Judson Street to Wabash Avenue
15 Brookside Avenue Lakeside Avenue to Center Street
16 Brookside Avenue Center Street to Eureka Street
17 Cajon Street Vine Street to Fern Avenue
18 Cajon Street Fern Avenue to Garden Street
19 California Street Palmetto Avenue to Almond Avenue (southbound) 20 California Street Almond Avenue to Redlands Boulevard 21 Center Street State Street to Brookside Avenue
22 Center Street Brookside Avenue to Cypress Avenue
23 Center Street Cypress Avenue to Crescent Avenue
24 Center Street Crescent Avenue to Ridge Street
25 Central Avenue University Street to Judson Street
26 Church Street Pioneer Avenue to Redlands Boulevard
27 Citrus Avenue Eureka Street to Orange Street
28 Citrus Avenue Redlands Boulevard to University Street 29 Citrus Avenue University Street to Wabash Avenue
30 Colton Avenue Redlands Boulevard to Church Street
31 Colton Avenue Church Street to Grove Street
32 Colton Avenue Grove Street to Dearborn Street
33 Colton Avenue Dearborn Street to Wabash Avenue
34 Crescent Avenue Ramona Drive to Serpentine Drive
35 Crestview Road Ford Street to Buckingham Drive
36 Cypress Avenue Terracina Boulevard to Center Street
37 Cypress Avenue Center Street to Redlands Boulevard
38 Cypress Avenue Redlands Boulevard to Citrus Avenue
39 Dearborn Street 5th Avenue to Colton Avenue
40 Dearborn Street Colton Avenue to Lugonia Avenue
41 Dearborn Street Lugonia Avenue to San Bernardino Avenue 42 Dearborn Street San Bernardino Avenue to Sessums Drive 43 Elizabeth Street Garden Street to Crescent Avenue
44 Fern Avenue Redlands Boulevard to Cajon Street
45 Fern Avenue Cajon Street to Center Street
46 Fern Avenue Center Street to San Mateo Street
47 Fern Avenue San Mateo Street to Terracina Boulevard
City of Redlands 2024 Engineering & Traffic Surveys for Speed Limit Update Study Area Street Segments (138)