Agenda — Richmond City Council, June 25, 2024 (part 8 of 9)

June 25, 2024
City Council
DATE: June 25, 2024
TO: Mayor Martinez and Members of the City Council
FROM: Council Members Bana and McLaughlin
Subject: Presentation on proposed November 2024 $20B
Affordable Housing Bond
FINANCIAL IMPACT: N/A

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

The Bay Area Housing Finance Authority will provide a
presentation on the proposed November 2024 $20 billion
Affordable Housing Bond.

RECOMMENDED ACTION: RECEIVE a presentation from the Bay Area Housing Finance Authority and the Contra Costa County
Department of Conservation and Development on the
proposed November 2024 $20 billion Affordable Housing
Bond - Councilmembers Soheila Bana (510-620-6743)
and Gayle McLaughlin (510-620-6636).

DISCUSSION:

AGENDA
REPORT
1580

Page 2 of 2 ends

June 25, 2024
The Bay Area Housing Finance Authority will provide a presentation on the proposed November 2024 $20 billion Affordable Housing Bond. The presentation will include background information about the Bay Area Housing Finance Authority (BAHFA), the agency that would be administering the Bond, and the anticipated local impacts of the funds, and Contra Costa County’s planning process for these funds.

Presenters:
 Irene Farnsworth, Anti-Displacement Program Manager, Bay Area Housing Finance Authority
 Gabriel Lemus, Assistant Deputy Director, Housing and Community Improvement, Contra Costa County Department of Conservation and Development
DOCUMENTS ATTACHED:

Attachment 1 – PowerPoint
Attachment 2 – Bay Area Housing Bond: Regional Funding for Local Solutions 1581

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The Bay Area Housing Bond:

Regional Funding for Local Solutions
In November 2024, Bay Area residents could potentially vote on a regional bond measure to generate up to $20 billion to build more affordable homes and help keep existing homes affordable.

A $20 billion dollar bond could build and preserve approximately 72,000 new affordable homes—doubling the number that would be possible without a bond.

Currently, the Bay Area doesn’t have enough affordable homes for the people who live here.

As a result of our housing shortage:
• In 2022, 37,000 people were unhoused in the Bay Area. • 1.4 million people—23% of Bay Area renters—spend over half their income on rent. • High rents and home prices force people to live far from work, making congestion and pollution much worse, and putting a major strain on working families.

The Bay Area Housing Finance Authority (BAHFA) is considering placing the housing bond measure on the November ballot to address these critical housing challenges.

Funding Local Solutions
A Regional Housing Bond will help fund local
solutions to meet the needs of our communities.

Money from the housing bond will be used to build new
affordable homes and preserve existing housing to
help protect vulnerable tenants across the Bay Area.
80% of the bond revenue will go directly to the nine
counties and four cities—San Jose, Oakland, Santa
Rosa, and Napa—letting local governments determine
how best to produce and preserve affordable housing
for their own communities.

Photo Credits: Alain McLaughlin Photography, courtesy NPH BAHFA will invest 20% of the bond revenue in
affordable developments throughout the region, while
also generating new housing resources to support
affordable housing development long after the bonds
are fully spent.

Every county and city receiving funds will adopt an
expenditure plan. BAHFA will review and confirm that all plans meet required criteria.

The majority of funds (at least 52%) will build more
affordable housing. At least 15% of funds will preserve existing housing. The remainder will build or preserve
more housing, support first-time home buyer assistance
and other housing related uses. 1593
Photo Credit: Bruce Damonte
Photo Credit: Frank Domin
Photo Credit: Tim Griffith
How will the bond be funded?
The bond will be funded through property taxes. The
amount an individual household may expect to pay will
vary depending on the assessed value of their property.

The final bond amount is still to be determined. A
$20 billion bond would require an estimated tax of $19
per $100,000 in assessed value — or about $190 per
year for a $1,000,000 home.

Who will manage the funds?
BAHFA was established by the State Legislature in
2019 to support the construction of new affordable
housing and preservation of existing housing across
the nine-county region. It is governed by the BAHFA
board, which is composed of the same members as
the Metropolitan Transportation Commission and the
Association of Bay Area Governments’ Executive
Board. These governing boards provide local elected
representation from across the Bay Area.

BAHFA will distribute funds directly to each county and city eligible to receive direct funding based on local
expenditure plans. BAHFA will retain 20% of the funds
for a new regional program to help produce and
preserve affordable housing throughout the Bay Area.

Accountability
State law requires BAHFA to be subject to regular,
independent audits and annual financial reporting,
including submitting an annual report to the California Legislature on allocations and expenditures under its
control. Cities and counties receiving direct allocations must also submit annual reports on expenditures and
progress toward goals to BAHFA. If voters approve the
Bond, a new Citizen Bond Oversight Committee will be
appointed to review how bond funds were spent to
ensure they were consistent with voter approval.

For More Information:

Kate Hartley
Director, Bay Area Housing Finance
Authority
Email: [email protected]
Website: mtc.ca.gov/bahfa
1594

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June 25, 2024
Economic Development
DATE: June 25, 2024
TO: Mayor Martinez and Members of the City Council
FROM: Nannette J. Beacham, Economic Development Director Winifred Day, Arts & Culture Manager
Subject: Richmond Arts Initiative, Arts District Consultant RFP Search Summary of Recommendations
FINANCIAL IMPACT: $50,000 (Accounts String: 13661065-400201-36032).

PREVIOUS COUNCIL
ACTION:

October 24, 2023

STATEMENT OF THE
ISSUE:

The City Council directed City staff to create and solicit an RFP to establish an Arts District. City staff issued an RFP/Q for consulting services to establish an Arts District and accepted two applications. City staff from multiple departments, a representative of the RAAC and a local
government with arts district expertise reviewed, scored, and interviewed the candidates. City staff will present their recommendation, and the candidates will present a summary of their proposal to the City Council for a final decision.

RECOMMENDED ACTION: RECEIVE a 10-minute presentation from both consulting services applicants from the Request for Qualifications (RFQ) and Request for Proposals (RFP) to establish an
Arts District; and APPROVE a contract with Independent
Arts and Media as Fiscal Agent for Richmond
Renaissance or Ceres Policy Research to develop a
Strategic Plan for a sustainable Art District, in an amount not to exceed $50,000, with a term ending December 31,
AGENDA
REPORT
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June 25, 2024
2024 - Economic Development Department (Winifred
Day 510-620-6952).

DISCUSSION:

In June 2022, prior to the issuance of the RFP, the Richmond Arts and Culture Commission (RACC) contracted the professional services of Barbara Goldstein’s Team Art Builds Community, to reach out to the community to capture residents vision for the future of art in Richmond resulting in the Public Arts Master Plan (See Attachment 6).

The updated Public Art Master Plan has eleven arts and economic development related recommendations as community builders including Arts Districts. Consequently, to facilitate consideration and formation of an arts district a strategic planning consultant will need to examine all aspects of an urban art plan using sound methodology and implement an inclusive community engagement strategy. More specifically, the consultant will garner feedback by working with community members such as artists, businesses, community-based organizations, and the Richmond Neighborhood Coordinating Council. Outreach across all parts of the City of Richmond is important and the selected consultant should have a proven track record of demonstrated abilities to work with BIPOC communities for a common goal.

Definition of an Arts District
An Arts District is a demarcated urban area, usually in the periphery of a city center, intended to create and attract a critical mass of art related economic development related activities. Arts Districts have been built in areas somewhat removed from the city’s central business districts and have large open green spaces between buildings.

Some successful Arts Districts are financially supported with residential fees, state Arts Council grants for nationally certified Arts Districts, and art capacity building grants.

Examples: Tulsa Arts District Business Association, in Tulsa, Oklahoma, a coalition of local business owners, oversees the development and portion of the area. The State of Oklahoma has additional support and incentives to create Arts Districts (Oklahoma Arts Council). Dallas, Texas has the largest Arts District in the country.

In some cities Arts and/or Cultural Districts are unique to the characteristics of a community and the resources available locally. The arts and/or cultural district is determined by a cluster of existing arts and culture type(s) of activities, including art galleries, music venues, theatre venues, restaurants, retail shops, parks, art installations, etc.

The creation of an Arts District support the implementation of the goals described in the City of Richmond General Plan 2030, Element 13 - Arts and Culture (Goal AC1 and AC2.
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June 25, 2024
Definition of Arts Corridor
Cultural (Arts) Corridors aim to foster equitable community development and celebrate local arts and culture in a particular geographic area. An example is found in Buford, Georgia.

Request for Qualifications/Request for Proposals (RFQ/P) On December 22, 2023, the City of Richmond requested qualifications and proposals from consulting firms to develop a plan for establishing an Arts District(s), which includes outreach to businesses, residents, and stakeholders (See Attachment 1).

Using the City of Richmond Procurement procedures, the BidsOnLine application was posted, questions and answer (Q&A) were available for all possible candidates to review. There were 116 views of the RFQ/P, 36 applicants downloaded the application, and viewed the question and answer (Q &A) sections with responses. Proposals were due February 19, 2024. Two candidates submitted proposals, Independent Arts and Media as Fiscal Agent for Richmond Renaissance and Ceres Policy Research (See Attachments 2 and 3).

Scope of Services for this Arts District RFQ/P:

1. Develop a plan to create a new comprehensive Arts District Plan. Define the characteristic that qualify as part of an Arts District including a sustainable budget over 10 - 20 years.

2. In collaboration with the City, RACC and community develop a mission, vision, and goals for the City’s Arts District including a focus on cultural equity goals to ensure that they are up-to date and reflect the current goals of the City using public art programming, including temporary and permanent art commissions, cultural grants, and other programs based on feedback from the community.

3. Recommend potential boundaries/site/area/location/City Districts for one or more Arts District’s within Richmond boundaries.

4. Review existing background documents including but not limited to the 2030 General Plan, updated Art Ordinances, Art Policies, Art Procedures, and American Rescue Plan Act (ARPA) Fund Guidelines.

5. Outreach to and engagement of the Richmond community, including a diverse range of stakeholders to discuss, art resources, community desires, and specifically, public art awareness.

6. At least one working session with each of the following groups: RACC/PAAC, each Neighborhood Council, and residents. Meetings with individual city council members may also be required.

7. Identification of other funding sources, local, state, federal, public and private to fully and successfully execute a vision of this magnitude.

8. City staff time can be available to assist with administrative tasks such as scheduling of community meetings.
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June 25, 2024
The Arts District RFQ/P was uploaded to the City of Richmond Procurement Division BidsOnLine System. Potential applicants are able to submit questions in this central repository (Q&A) and city staff members are able to answer the questions for all applicants to view. Below are the Q&A responses:

1. Q: What is prompting the City and Arts and Culture Commission to plan an Arts District at this time?
A: This is one of many long-term goals established and directed by Richmond City Council to the Economic Development Division. This work is separate from the Richmond Arts and Culture Commission.

2. Q: What pre-planning or investigation for an Arts District has been done to date, if any?
A: The scope of services requests that the selected team provide a comprehensive investigation that will result in a strategic plan that will define the Arts Districts, including examples from other cities of similar size and demographics as Richmond. Tulsa, Oklahoma is an example.

3. Q: Is there a geographic area under consideration for the arts district at this point?
A: Identifying geographic areas will be part of the recommendations made by the selected team as part of the definitions of Arts District in the proposed Strategic Plan.

4. Q: The scope of work calls for a meeting with each neighborhood council. How many councils do you anticipate would be involved in Arts District planning? Is there an association of all neighborhood councils that would provide an opportunity to engage with most at one time?
A: There are 44 neighborhoods in the City of Richmond and one “Coordinating Council” that meets monthly. City staff will assist the selected team with the coordination of community outreach activities.

5. Q: What is the budget or budget range for this project? A: This is a multi-phased grant funded project. The initial fee range, based on the scope of services for the preliminary Arts District Strategic Plan Phase, will not exceed $50,000. The results for the preliminary phase will provide directions that will include budget recommendations for additional sources of long-term funding for a sustainable, successful effort, over a long period of time. 1598

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June 25, 2024
Selection Panel Review
The selection panel consisted of six individuals representing Community Services Department, Economic Development, City Manager’s Office, Richmond Arts and Culture Commission (RACC), and an outside member Arts and Culture Manager from the City of Santa Rosa.

The proposals were distributed to the selection panel and given two weeks to respond with their scoring.

Proposal Score #1 #2 #3 #4 #5 #6 Total Average Score Rank Applicants
Ceres Policy
Research
64 99 92 98 76 87 516 86 1
Richmond
Renaissance
49 44 70 22 37 60 282 47 2
After the initial scoring of proposals, both teams were invited for virtual interviews. Each applicant was informed that they would have a total of 25-30 minute interview via ZOOM. Both candidates were asked the same questions. In the RFP, both candidates were informed of the expectation not to reach out to City Council members until the selection process is complete. Both candidates were also informed that the selection process is ongoing until City Council decides to accept or reject the recommendation made by the six selection panelists.

Interview questions asked of both candidates included:

1. Methodology for Community Outreach – inclusion to help define the characteristics of an Art (s) District(s) for the City of Richmond.

2. Business Structure – who will be responsible for the financial aspects of the contract?
Established Business Structure with employees or Fiscal Agent with volunteers?

3. Identify key staff who will be assigned to work on this Arts District project? 5 Staff vs 1.5 staff and volunteers

4. Budget of $50,000 for Strategic Plan phase

5. Provide examples of model Arts Districts across the country in cities of similar size and demographics?
Interview Score #1 #2 #3 #4 #5 #6 Total Average Score Rank Applicants
Richmond
Renaissance
18 5 9 10 13 15 70 11.7 2
Ceres Policy
Research
22 25 25 25 20 23 140 23.3 1
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June 25, 2024
Summary Table of Proposals and Interviews
Consultant Team Independent Arts and
Media Fiscal Agent for
Richmond Renaissance
Ceres Policy Research
Methodology for Community
Research that will Define the
Characteristics of Arts District
-Focus Groups, Surveys
-Listening Sessions
-Focus Groups, Surveys
-Community Chats Meet
w/Neighborhood Councils
for input
Business Structure of
Applicant
Fiscal Agent, Volunteers Ceres Firm paid staff
Key Personnel on project -Ratha Lai Project Mgr.
-Kyndelle Johnson
Community Outreach
-Angela Irvine PhD.Owner
-Kerby Lynch PhD –
Project Manager
-Aisha Caldwell – PhD –
Community Engagement
Staff Admin Support
Budget Proposal Phase I $250,000 – Strategic
Planning only
$50,000 – Strategic
Planning
Examples of Model Arts
Districts of similar size,
Demographics
-Santa Rosa -Detroit, MI
-Pittsburg, PA
-Richmond, VA
Strengths -Community connection
-Richmond Pride Grassroots
volunteers
-RFP response matches
request for Arts District
Strategy Consultant
-Community Connection –
PM from Richmond
-Urban Planning and
Economic Development
experts Use of quantitative
and qualitative methods
Concerns -RFQ/P response did not
match request for Arts
District Strategy.
-Responded to Arts Corridor
not Arts District with wrong
budget
-Proposed solution prior to
reaching out for community
input
-Will need to hire for goal
fulfillment
-Five key volunteers not
paid. No living wage for
work?
1600

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June 25, 2024
- One candidate gave
interviews to a local
newspaper implying that they
were awarded $250,000
ARPA funds for an Arts
Corridor, which is misleading
to the public.

Next Steps
The City Council will receive a 10-minute presentation from both applicants to determine which team will be contracted for the initial phase to develop the Arts District Strategic Plan. The City Council will have an opportunity to select and decide on the applicant if it chooses to do so on the same night as the meeting. After the Arts District strategic plan is complete, city staff will return to the City Council to recommend the distribution of the remaining funds in October 2024.

DOCUMENTS ATTACHED:

Attachment 1 - RFQ/P
Attachment 2 - Proposal Response – Richmond Renaissance Attachment 3 - Proposal Response – Ceres Policy Research Attachment 4 - Contract with Selected Vendor (Richmond Renaissance or Ceres Policy Research)
Attachment 5 - Arts and Culture Element, Richmond General Plan 2030, Hyperlink Attachment 6 - Public Art Master Plan, Hyperlink
Attachment 7 - East Bay Express Article from Richmond Renaissance, Hyperlink 1601

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Request for Qualifications and Request for Proposals
Consulting Services for Establishing an Arts District(s) Release Date: December 22, 2023
Deadline for Submittal
5:00 PM
February 2, 2024
Contact: Winifred Day, Arts and Culture Manager
Email: [email protected]
Phone Number: (510) 620-6952
City of Richmond
Arts & Culture Division
450 Civic Center Plaza, #CMO300
Richmond, CA 94804
1602

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INTRODUCTION
The City of Richmond (City) is requesting qualifications and proposals from consulting firms to develop a plan for establishing an Arts District(s), which includes outreach to businesses, residents, and stakeholders.

This request for qualifications/proposal (RFQ/RFP) describes the project, the required scope of services, the selection process, and the minimum information that must be included in the proposal. Failure to submit the information in accordance with the RFP requirements and procedures is cause for disqualification.

Qualified firms are required to read and understand all information contained within this entire proposal package. By responding to this RFQ/RFP, the firm agrees that they have read and understand these documents.

ABOUT THE CITY
The City of Richmond was chartered as a city in 1909, and is located 16 miles northeast of San Francisco, directly across the San Francisco Bay. The City operates a Counciladministrator form of government consisting of six council members and a mayor.

There are six (6) districts in the City of Richmond with the Mayor elected at-large.

Districts 1, 5, and 6 are on the November 5, 2024, election ballot.

Richmond’s population is 116,448. Richmond is one of the region’s most diverse communities: 44.0% of residents identify as Hispanic or Latino, 18.3% identify as Black or African American alone; 17.5% identify as White alone (not Hispanic or Latino), and

14.2% identify as Asian alone. Richmond is home to a multi-modal transit hub that includes Bay Area Rapid Transit (BART), Amtrak, AC Transit, marina, shopping, and recreational and cultural amenities, and 32 miles of shoreline.

The City of Richmond provides a full range of municipal services including police and fire protection; violence prevention programs; construction and maintenance of highways, streets, and infrastructure; library services; employment and training; storm water and municipal sewer systems; operation of a wastewater treatment facility; and the administration of recreational activities and cultural events. The City also operates the Richmond Memorial Convention Center and the Port of Richmond.

To become better acquainted with the City, please visit the City’s website at http://www.ci.richmond.ca.us

PROJECT BACKGROUND / DESCRIPTION
In 1987, the City of Richmond established the Richmond Arts and Culture Commission (RACC) (Ordinance No. 41.87) with the purpose of promoting and encouraging the development and interest in the fine and performing arts. RACC acts in an advisory capacity to the City concerning all artistic and cultural development as well as the preservation of Richmond’s cultural heritage. RACC has established a Public Art 1603

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Advisory Committee (PAAC) who serve up to two, two-year terms. Members of the RACC who may serve on the PAAC are responsible to the RACC for:
• Recommending program policies and procedures
• Recommending public art projects and budgets in the form of a public art annual plan
• Reviewing proposals for public art acquisitions and forwarding acceptance or rejections
• Reviewing and recommending acceptance or rejection of all proposed gifts or loans of artwork to the city, and from the city
• Serving as community liaisons and providing advocacy for the public art program within the city
In 2021, Ordinance No. 08-21 updated the Cities policies on the inclusion of public art in private development. All City Capital Improvement Projects shall contribute an amount equal to one and one-half percent (1.5%) of the total development costs of the City Capital Improvement Project to be set aside for Public Art. Private Developers may construct or install On-Site Art valued at 1% of the Building Development Costs of the applicable Private Development project.

The following Arts and Culture Ordinances, Policies and Procedures documents were adopted on May 4, 2021 and May 18, 2021:
o RMC 3.59 Arts and Culture Commission (Amended 5/18/2021) o RMC 6.50 Public Art Program (Adopted 5/18/2021)
o Public Art Policies and Procedures_v2 (Adopted 5/4/2021)

SCOPE OF SERVICES
The following describes the services that are expected to be ultimately performed by the selected proposer:

1. Develop a plan to create a new comprehensive Arts District Plan. Define the characteristic that qualify as part of an Arts District including a sustainable budget over 10 - 20 years.

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3. Recommend potential boundaries/site/area/location/City Districts for one or more Arts District’s within Richmond boundaries.

4. Review of existing background documents including but not limited to the 2030 General Plan, updated Art Ordinances and Art Policies and Art Procedures and American Rescue Plan Act (ARPA) Fund Guidelines.

5. Outreach to and engagement of the Richmond community, including a diverse range of stakeholders to discuss; art resources, community desires, and specifically, public art awareness.

6. At least one working session with each of the following groups; RACC/PAAC, each Neighborhood Council, and residents. Meetings with individual city council members may also be required.

7. Identification of other funding sources, local, state, federal, public and private to fully and successfully execute a vision of this magnitude.

8. City Staff time can be available to assist with administrative tasks such as scheduling of community meetings.

The estimated schedule for completion of the strategy, including involvement of the community and presentation to the City Council is a maximum of up to eight months.

Responsive materials should be submitted no later than the close of business, Friday, February 2, 2024.

RFP SCHEDULE
Date Activity
December 22, 2023 Release RFP
January 12, 2024 Final Day to Submit Questions (5:00 PM) February 2, 2024 RFP Due Date (5:00 PM)
February 2024/March 2024 Evaluation of proposals/Interviews of Respondents April 2024 Effective Date of Contract

PROPOSAL FORMAT GUIDELINES
The proposal should be concise, well organized, and demonstrate the proposer’s qualifications and experience applicable to the Project. The proposal shall be limited to no more than10 double-sided pages (8.5 inches x 11 inches), inclusive of graphics, forms, pictures, photographs, dividers, etc. but not of cost proposal, resumes, required 1605

Page 5 ends

forms, certifications, front and back covers, or letters of commitment from subconsultants. The required font size is 12 point, with minimum left and right margins of one-inch, and top and bottom margins of 0.7 inches.

Each proposal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide “layman” explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals, which appear unrealistic in the terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected. The following proposal sections are to be included in the Respondent’s response:

A. Respondent Cover Letter
A cover letter, not to exceed three pages in length, should summarize key elements of the proposal and shall:
• Confirm that all elements of this RFQ/RFP have been reviewed and understood;
• Include a statement of intent to perform the services as outlined; • Express company’s willingness to enter into an agreement under the terms and conditions prescribed by this RFP, insurance requirements (Attachment 1), Sanctuary City Compliance Statement (Attachment 2), and in the sample Standard Service Agreement (Attachment 3). • Submit a written description and brief history of the company’s experiences, qualifications, and successes in providing analysis/services described herein. Please indicate the number of employees, client base and location of offices.
• Indicate the address and telephone number of the Respondent’s office located nearest to Richmond, California and the office from which the project will be managed.
• Confirm that Respondent has a minimum of three (3) years verifiable California experience.
• Stipulate that the proposal price will be valid for a period of at least 180 days.
• Identify a single person for contact during the RFP review process; and • Cover letter shall be signed by an authorized official of the company.

B. Background and Project Summary Section
The Background and Project Summary Section should describe your understanding of the City, the work to be done, and the objectives to be accomplished. Refer to description of services for this RFQ/RFP. 1606

Page 6 ends

C. Methodology Section
Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Services of this RFQ/RFP. The Methodology Section should include:
1) An implementation plan that describes in detail (i) the methods, including controls by which your firm manages projects of the type sought by this RFQ/RFP; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work. 2) Detailed description of efforts your firm will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Services" section.
3) Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion. 4) Detail how your firm conducts meetings with City Council and staff (all with different backgrounds) to get to twelve top priorities. 5) Detailed description of specific tasks you will require from City staff.

Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Services.

D. Staffing and Timeline
Describe the proposed Project team organization, including identification and responsibilities of key personnel. Include resumes of the Project team assigned to this project. Indicate role and responsibility of prime consultants and all subconsultants. If applicable, indicate how local firms are being utilized to ensure a strong understanding of state and local laws, ordinances, regulations, policies, requirements, and permitting.

Provide a proposed approach with projected timeline (including retreats and workshops) to conduct and complete the scope of work.

E. Firm Qualifications
The information requested in this section should describe the qualifications of the firm, key staff and sub‐contractors performing projects within the past five years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:
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1) Key staff that participated on named projects and their specific responsibilities with respect to this scope of service. 2) A summary of your firm’s demonstrated capability, including length of time that your firm has provided the services being requested in this Request for Proposal.
3) Provide at least three (3) references that received similar services from your firm in the past 3 years. The City of Richmond reserves the right to contact any of the organizations or individuals listed. Information provided shall include:
a) Client Name and contact info
• Telephone & e-mail address
• Address
b) Description of services provided including contract amount c) Project start and end dates
F. Cost Information
Provide the total direct and indirect costs to complete all tasks identified in the scope of services. Even if the method of payment to proposer will be fixed fee, a detailed cost breakdown shall be provided identifying:
1) The number of staff hours and hourly rates for each professional and administrative staff person who will be available to the City; 2) All other direct costs, such as materials and reproduction costs; and 3) Sub-consultant services, if needed.

If project work exceeds one-year period, indicate if the proposed rates are fixed for this entire time frame or specifically include how the rates will be adjusted in year two and three of a contract. These rates will also be used to negotiate costs for other projects (including optional tasks) that may be assigned. No additional funds will be paid above and beyond the original quote given by the selected Respondent.

G. Value Added Services
Please provide any additional services of benefit not specifically required herein, which the Respondent offers to provide.

H. Respondent Assignment of Sub-Contract
The resulting contract shall not be assigned, transferred, or sublet, in whole or in part, without the prior written approval of the City of Richmond. If Respondents intend to subcontract any portion of the resulting contract, they must describe their process for selecting such subcontractor(s) and the quality control 1608

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measures that the Respondent will employ to ensure that any subcontractor complies with the provisions of Respondent’s contract with the City.

I. Previous Contracts with the City of Richmond
The Respondent shall submit a list which indicates all prime contracts and/or amendments awarded to the proposer by the City of Richmond for the last three (3) years. The list shall include a short description of the Project, the Project scope of work, award date, completion date, name of the City of Richmond’s assigned Project Manager, and contract value.

J. Exceptions to this Request for Proposals
The Respondent shall state whether or not it takes exception(s) to this RFP, including but not limited to the City of Richmond’s Standard Services Agreement – RFQ/RFP (Attachment 3). If the Respondent does take exception(s) to any portion of the RFQ/RFP or contract, the specific portion to which exception(s) is taken must be identified by section number and explained. Requests for changes or additions to sections of City of Richmond’s Standard Services Agreement must be shown by requesting deletion of specific words and/or by providing new requested contract language. Requests for complete replacement of the City of Richmond’s Standard Services Agreement for another contract will not be granted. Failure to make exceptions to the RFQ/RFP or Standard Services Agreement within the proposal will be deemed a waiver of any objection.

Exceptions will be considered during the proposal evaluation process.

K. Statement of Impartiality and Disclosure
The nature of this Project requires an impartial unbiased approach on the part of the Respondent’s team. This proposal shall include a statement declaring that the Respondent’s and sub-consultants are not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests currently in conflict or likely to be in conflict with City of Richmond’s interests. Additionally, proposer is required to disclose any pending or active investigations or litigation that may affect the reputation or ability of the proposer to carry out the Project.

QUESTIONS CONCERNING REQUEST FOR PROPOSALS
All questions must be submitted via the electronic BidsOnline system on the Q&A tab by January 12, 2024 - 5:00pm PST. If the City finds it necessary to issue an addendum, prospective Respondents will receive e-mail notification of addendum.

Otherwise, answers to questions received will be provided on the Q&A tab and notification will be sent by January 19, 2024. It is the proposer’s responsibility to periodically check the BidsOnline website www.ci.richmond.ca.us/bids for any possible Addenda to the RFP that may have been posted.
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Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP.

Any party attempting to influence or circumvent the RFP, bid submittal, and review process shall have their proposal rejected for violating this provision of the RFP.

Interested parties may download copies of the abovementioned proposal by visiting the City's web site, www.ci.richmond.ca.us/bids. To download t h e RFP, new Respondents will be required to register. Once the Respondent downloads any documents relative to a solicitation, that Respondent's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFP.

PROCESS FOR SUBMITTING PROPOSALS
Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Respondent is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals and no exceptions shall be made.

Respondents will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their proposal was submitted successfully. The City will only receive those proposals that were transmitted successfully. The proposal must be received no later than 5:00 p.m., local time, on February 2, 2024. The proposal and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the Respondent.

GENERAL GUIDELINES
This RFQ/RFP does not commit the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. The City of Richmond may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against the City of Richmond. The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract. The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this RFQ/RFP.

The City reserves the right to:

1. Reject any or all proposals.

2. Issue subsequent Requests for Proposal.

3. Postpone opening for its own convenience.

4. Remedy technical errors in the Request for Proposal process.

5. Negotiate with any, all, or none of the Respondents.

6. Solicit best and final offers from all or some of the Respondents.

7. Select one or more Respondents.
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8. Accept other than the lowest proposed fees.

9. Waive informalities and irregularities in proposals. 1611

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Public Records
All proposals submitted in response to this RFQ/RFP become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.

Insurance Requirements
The City of Richmond requires consultants doing business with it to obtain insurance, as shown in RFQ/RFP Attachment 1. The required insurance certificates must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the Project.

Business Licenses
The successful Respondent and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived.

Compliance with City Ordinances
The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance (Richmond Municipal Code (RMC) Chapter 2.28), Business Opportunity Ordinance (RMC Chapter 2.50), Local Employment Program Ordinance (RMC Chapter 2.56), Living Wage Ordinance (RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) (RMC Chapter

2.65), which are incorporated into the Contract Documents by this reference.

Sanctuary City Contracting Ordinance (SCCO)
The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Bidders/Proposers must submit the Sanctuary City Compliance Statement (Attachment 2) with their Bid or Proposal.

Collusion
By submitting a proposal, each respondent represents and warrants that its proposal is genuine and not false or collusive or made in the interest of, or on behalf of any person 1612

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not named therein; that the respondent has not directly or indirectly induced or solicited any other person to submit a false proposal, or any other person to refrain from submitting a proposal; and that the respondent has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a proposal.

Withdrawal of Proposals
A respondent may withdraw their proposal before the expiration of the time for submission of proposals by delivering to the Finance Department a written request for withdrawal signed by, or on behalf of, the respondent.

Ownership of Documents
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials produced for the Project shall be the sole and exclusive property of the City. No such materials or properties produced in whole or in part for the Project shall be subject to private use, copyrights or patent rights by Respondent in the United States or in any other country without the express written consent of the City. The City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced for this project.

PROPOSAL EVALUATION AND SELECTION PROCESS
All proposals shall be reviewed to verify that the Respondent has met the minimum requirements. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the General Terms and Conditions of the Service Agreement, will be eliminated from further consideration. Proposals will be reviewed and evaluated by an evaluation committee comprised of City of Richmond personnel.

The City also reserves the right to require modifications follow‐up with requests for additional information, including, but not limited to, follow‐up interviews. The City may request Best and Final offers based upon improved understanding of the offers or changed scope of service. The City will negotiate with that respondent to determine final pricing, and contract form. Because this proposal is negotiable, all pricing data will remain confidential until after award is made, and there will be no public opening and reading of Proposals. Overall responsiveness to the RFP is an important factor in the evaluation process. The criteria upon which the evaluation of the proposals will be based include, but are not limited to, the following:
• Quality, clarity, and responsiveness of proposal. (15%) • Experience of key individual(s) assigned to the contract. (15%) • Experience of firm in performing this type of service. (15%) 1613

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• References from clients for whom similar work was performed. (15%) • Project schedule and depth of staff available to perform services. (10%) • Ability to meet the needs of City. (10%)
• Understanding of services to be provided and ability to provide requested services. (10%)
• Cost. (10%)
Interview/presentations
Upon request of the City of Richmond, Respondents may be requested to give an oral presentation/demonstration on the proposal, which would include a detailed analysis of how each of the RFQ/RFP requirements would be addressed should Offeror receive the award. An in-person presentation is preferred but City staff will work with the vendor to determine what is feasible. The demonstration shall be conducted at no cost to the City.

The purpose of the presentation is to verify the vendor’s capability, suitability, and adaptability to the performance requirements stipulated in this solicitation.

The City will schedule the interview date, time, and location with the successful finalists.

If the vendor fails to participate in the interview on the specified date stipulated, the City may elect to reject the proposal or to re-schedule at its discretion.

Respondents are not guaranteed an opportunity to have an interview. Respondents may be eliminated from consideration based solely on inability to meet minimal requirements and/or review of written proposals. The City shall be the sole judge of the acceptability of the proposal in conformance with the specifications and its decision shall be final.

Respondents will be given at least two (2) weeks advance notice if required to make a presentation. If required these presentations will take place at the following location:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Pre-Award Negotiations
After the proposals are opened, but prior to award, the City may elect to conduct negotiations with the highest ranked respondents for purposes of:
• Resolving minor differences and information
• Clarifying necessary details and responsibilities
• Emphasizing important issues and points
• Receiving assurances from respondents
• Cost/budget clarifications
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Selection may be made without further discussion, negotiations or Respondent’s presentations; therefore, Respondent shall offer the most favorable terms in response to this RFQ/RFP. Respondent must demonstrate an understanding of the scope of service to be provided and the ability to accomplish the tasks set forth. Respondent shall include information that will enable the City to determine the Respondent’s overall qualifications. The City reserves the right to request additional information or clarification on any matter included in the proposal response, to enable the City to arrive at a final award decision.

Award
When the Review Panel has completed its work, City staff will then recommend between one to three firms to the City Manager for approval. The award of a contract to the successful respondent will be at the discretion of the City Manager/City Council.

The services provided by the successful bidder shall be governed by a Standard Services Agreement (Attachment 3).

Attachment 1: Insurance Certificate
Attachment 2: Sanctuary City Compliance Statement
Attachment 3: Standard Services Agreement
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R
FQ/RFP

CONSULTING

SERVICESFOR

ESTABLISHINGAN

ARTSDISTRICT

R I CHMOND
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RENA I SSANCE
Section A: Respondent Cover Letter
Dear City of Richmond, Richmond Arts and Culture Commission, Thank you in advance for your time and consideration of our proposal. Our group, the Richmond Renaissance, is a collective of artists and community leaders with over 100 years of combined firsthand experience utilizing the transformative power of the Arts to heal, drive social change, preserve traditions, inspire creativity, and connect hearts across generations. We are thrilled to apply for this RFP and confident our aligned mission and values will significantly contribute to the city’s efforts to establish an Arts District.

As local leaders, we know Richmond is in a period of great transformation. Many are still feeling the effects of the pandemic. Climate Change has entered a stage that causes extreme weather in the form of wildfires, mega-storms, and more. Richmond is at a moment where it would be wise to diversify our economy and reduce our reliance on a dying fossil fuel industry. In this critical moment, we believe establishing a world-class arts district will uplift our community, diversify our identity, and improve our quality of life with a focus on the arts.

In our proposal, you will find why we are uniquely suited for this project. Our organization’s mission is to create a Richmond Renaissance by establishing an Arts District and bringing art to all residents in Richmond. Our values and practices employ deep-rooted community engagement, bringing together and fostering community leaders and community-based organizations who can invest deeply in impacting the quality of life in Richmond through the arts. We are excited, and thank you again in advance for your consideration. We hope to discuss this further with you all.

The Key Elements of our proposal include
Cover Letter:

Our cover letter introduces our team's enthusiasm and commitment to the Arts District initiative and our dedication to deep community engagement and centering the best interests of the City and community of Richmond in this initiative.

Brief History of Experience, Qualifications, and Successes:

This section will cover our proven track record of successful community engagement initiatives, our team's extensive experience, diverse expertise, and passion for driving positive change in Richmond through arts and culture.
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Background and Project Summary:

We cover the background and context of our understanding of the Arts District initiative and outline our deliverables and objectives according to the requests of this RFP.

Methodology:

Our interdisciplinary methodology combines multiple disciplines in community engagement and prioritizes inclusivity, agility, and data-driven decision-making to ensure effective community engagement, stakeholder participation, and project success.

Project Timeline:

The project timeline outlines critical milestones, deliverables, and deadlines. We detail the expectations with a monthly work breakdown and include reporting mechanisms and benchmarks. Our timeline is expected to take a total of 9 months.

Staffing and Qualifications:

Our team comprises experienced professionals with expertise in community outreach, strategic planning, and project coordination, equipped to lead and support all aspects of deeply engaging and uplifting our communities and stakeholders' interests and desires in the arts district initiative.

References:

We include references from past clients who can attest to the professionalism, reliability, and ability to deliver exceptional results on similar projects.

Cost:

Our cost proposal reflects fair and competitive pricing, transparently aligned with the scope, scale, and complexity of meaningfully engaging the community in the Arts District Initiative.

Value-Added Services:

In addition to our core services, we offer value-added benefits such as targeted marketing and outreach strategies, private funder engagement, and leveraging expert volunteer leadership to enhance the project's impact and sustainability.
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Responses to Additional RFP Information Request.

We have reviewed and understand all elements of the RFQ and RFP. You may consider our application as a statement of intent to perform the services as requested in this RFP/RFQ. We are excited about the possibility, and if selected, we will agree to the terms and conditions prescribed by this RFP, including insurance requirements (Attachment 1), Sanctuary City Compliance Statement (Attachment 2), and information laid out in the sample Standard Service Agreement (Attachment 3).

The Richmond Renaissance currently has no employees, has been volunteer-run, and has benefited from in-kind service donations from Critical Impact Consulting for strategic planning and organizational development. Our founders have volunteered their time and expertise, totaling the community's sweat equity investment in this initiative.

Our Client base is focused on the Richmond community.

Office Location: C/O RPA 12929 San Pablo Ave, Richmond, CA Phone Number: (415) 272-5311
We confirm those responsible for this project have at least three (3) years of verifiable California experience.

We assure you that the proposal price will be valid for at least 180 days.

Our single point of contact for this project will be Ratha Lai.

Email: [email protected]
Phone Number: 510-313-3144
Sincerely
BK Williams
Richmond Renaissance Steering Committee Chair
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Brief history of experiences, qualifications, and successes:

Our organization, the Richmond Renaissance, consists of individuals with over 100 years of combined experience in arts and community engagement. We informally came together one year ago to create more connections to the arts for Richmond Residents. We identified an opportunity to establish an Arts District through our discussions and monitoring of city policies such as the American Relief Plan Act. We discussed and settled on a key objective in our mission to present Richmond's tremendous and timely initiative to create an Arts District that can utilize the transformative power of Art to our entire community. Our group has become a fiscally sponsored project of Independent Arts and Media (IAM), which supports various artistic endeavors.

Independent Arts and Media (IAM) provides fiscal sponsorship services to support affiliate projects, believing in the importance of diverse voices and free expression in culture. Founded in 2000, IAM has supported over 200 organizations and projects in the San Francisco Bay Area.

Richmond Renaissance steering committee
BK Williams is an arts advocate, filmmaker, innovative community leader, and collaborator with RACC. Co-Founder Richmond Film Collective. Former chair QWOCMAP, film training.

Bryan Alvarez is an educator, researcher, and professional musician. He graduated from Oberlin College and Conservatory of Music with dual degrees in Biology and Trombone Performance and a Ph.D. in Psychology from UC Berkeley. His passion for arts education has led him to Richmond, where he now runs arts programming for 4,000 students as the director of school partnerships at East Bay Center for the Performing Arts.

Florene Wiley is a seasoned arts administrator who has worked with the Apollo Theater, Scholastic Inc., Uniworld Advertising, the City of Oakland, and Snap Judgment Studios. She was appointed to the Richmond Arts and Culture Commission in 2018, serving as Chair from 2020-2022. She is President/CEO of Spirit & Image LLC, presenter of the Actors Workshop with Flo Wiley, and community theatre productions in Richmond.

Jenny Balisle, a practicing artist for over twenty years, has had her artworks exhibited in both local and international venues. Jenny was the Richmond Arts & Culture Commission and Public Art Advisory Committee Chair. She is currently the ARTSCCC (Arts Contra Costa County) Executive Founding Director.

Nava Mizrahhi is a lifelong women’s rights and social justice activist and community leader in Richmond since 2014, including Richmond Rainbow Pride, Sisters in Solidarity, former Richmond Arts & Culture commissioner, and Suppressed Histories Archives—global women’s history.
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Critical Impact Consulting, led by Ratha Lai, will be the primary staff person responsible for this community engagement RFP. Ratha brings a decade of experience in empowering local communities, especially in Richmond, with notable successes in influencing the Air District from as early as 2014 that have resulted in small changes over time that now have made a landscape possible for the Air District to hold polluters accountable and increasing fines for violations, resulting in massive financial compensation for Richmond. Ratha has organized Richmond community festivals and The 2017 Richmond People’s Assembly. The People’s Assembly included a deep canvassing effort where he completed training for 9 local organizations to canvass and reached over 1,000 residents in less than two months. This resulted in new initiatives in Richmond, such as the Reimagining Public Safety effort known as Reimagine Richmond. Ratha's efforts as a consultant included outreach to African Americans in Richmond, uplifting their concerns about COVID and the vaccine and ultimately helping to ensure the safety and importance of vaccination. Ratha’s communication strategies were adopted by the Kaiser Foundation and reproduced en masse to a national audience. Ratha recently developed the community engagement plan and a communications toolkit for the AB 617 Community Emissions Reduction Plan Committee.

Kyndelle Johnson is a community advocate and organizer whose experience with many issues prepares her well for neighborhood outreach and engagement toward an Art District in Richmond, CA. Since 2015, she has worked on youth empowerment, racial and social equity, and housing justice issues. With a personal dedication to mental health awareness and creative expression, she is dedicated to having everyone's voice heard and valued in developing a world-class arts district in a beautiful, diverse city like Richmond. Kyndelle grew up in Richmond and El Cerrito and studied Spanish and Politics at Oberlin College. She specialized in international studies and took courses in sociology and art history to understand how artistic and cultural expression can build community power.
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Section B: Background and Project Summary Section
According to the California Healthy Places Index, a data reference that explores community conditions shows that living in Richmond can cut your life shorter than it needs to be. Richmond falls within the lowest quartile, whereas communities within the Macdonald Avenue District rank at 14.2% and surrounding communities between 15% and 23.5%.

Furthermore, the combined pandemic and inflation have worsened conditions for Richmond residents. Despite this, Richmond residents are resilient and have developed a history of organizing and building community. Policing and crime have changed in Richmond, and the American Relief Plan Act (ARPA) has presented a massive opportunity to Richmond.

The $43+ million American Relief Plan Act must be spent on improving several areas in Richmond before the funds expire. We identified that the ARPA funds could allocate up to a maximum of $1.8 million to improve the community through the arts.

Richmond Renaissance’s mission is to revitalize Richmond through the Arts by establishing a world-class arts District on Macdonald Ave and 23rd Street. We believe establishing an Arts District as part of the fabric of Richmond will beautify Richmond in profound ways that will go beyond our imagination. In addition to the astounding wonder that art has on us, an Arts District has the potential for multiple social and economic benefits.

Our methodology includes implementing a deep and equitable community engagement process and recruiting community artists and leaders to help steward and maintain the Arts District. This aligns with fostering civic participation, facilitating cultural engagement, and allowing for the collective expression of Richmond throughout the District. This methodology will also allow us to bring leaders and organizations from our diverse community and empower them to co-create this district for the people and by the people.

Deliverables
● Research Report and Review of existing background documents, including but not limited to the 2030 General Plan, updated Art Ordinances and Art Policies and Art Procedures, and American Rescue Plan Act (ARPA) Fund Guidelines. ● Arts District Master Plan with 10-20-year financial projection and financial development with a mission, vision and goals, boundaries and location areas, and 12 priorities. ● An implementation plan that is inclusive of the community engagement feedback. ● Identify and recommend existing and new City support roles and resources, such as public art programming and temporary and permanent art commissions. ● Identify and cultivate additional funding sources outside of Richmond. ● A report on the community engagement findings.
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Section C: Methodology Section
Deep Community Engagement: We believe in deep community engagement and complement our community meetings with canvassing and direct contact with critical stakeholders. This includes 1 on 1 engagement with key internal and external stakeholders.

Committees and Working Groups: Our group has been actively reaching out to inform and bring community stakeholders to take an active and engaged leadership role in different aspects of the arts district. Our community committees and working groups will participate, bring interested community members into the listening session, and provide valuable feedback and insight for the Arts District.

Canvassing and Direct Stakeholder Outreach: We will canvass the surrounding areas of the proposed districts and engage stakeholders from businesses, community organizations, associations, community leaders, neighborhood councils, and philanthropic organizations interested in investing in Richmond.

Community Listening Sessions: Our engagement strategy will include engagement and active listening and conducting a series of community listening sessions around critical aspects of the arts districts to understand our residents' diverse needs, desires, and aspirations. Our listening sessions will begin with a presentation of the vision, research findings, and a conceptual framework where participants can engage before, during, and after the listening session.

Listening sessions will be conducted virtually and in person, and notes will be recorded and documented in a community engagement report. Listening Session topics will include but are not limited to Structural art installation, Street Beautification, Traffic Calming Art, business development, special events, public programs, black history, and culture.

Diversity, Equity, and Inclusion: Our approach to community engagement prioritizes diversity, equity, and inclusion at every stage. We recognize the importance of engaging with a wide range of voices, perspectives, and experiences within the community to ensure that all stakeholders have an equal opportunity to participate and contribute. Our direct contact strategies and community listening sessions create inclusive spaces for dialogue and creativity.

Lean Experimental Process: We employ a lean experimental process emphasizing agility, iteration, and continuous improvement. This approach involves testing hypotheses, gathering feedback, and making data-driven adjustments in real-time to optimize our engagement efforts.

By adopting a lean methodology, we can quickly identify what works and what doesn't, allowing us to adapt our approach to meet the evolving needs and preferences of the community. 1623
Developing SMART Goals: We believe in setting clear, measurable, achievable, relevant, and time-bound (SMART) goals to guide our community engagement efforts. Our methodology involves working closely with stakeholders to define specific objectives that align with the overall vision and objectives of the Arts District project. These goals serve as benchmarks for evaluating the success of our engagement activities and ensure accountability throughout the process.

Report Presentation: Our approach to report presentation is designed to effectively communicate key findings, insights, and recommendations to stakeholders clearly and compellingly. We utilize a variety of visual and narrative formats to present complex information in an accessible way, ensuring that all stakeholders can understand and engage with the content.

Additionally, we prioritize transparency and openness by providing opportunities for feedback and discussion on the report findings.

Planning Meetings: Our methodology includes regular planning meetings with key stakeholders to review progress, discuss challenges, and make strategic decisions about the direction of the community engagement process. These meetings serve as opportunities to align on priorities, allocate resources, and adjust strategies as needed to achieve our goals. We emphasize collaboration, inclusivity, and participation in planning meetings to ensure that all voices are heard and considered in the decision-making process.
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Section D: Project Timeline
[Month 1-2] Research, Analysis, and Draft Concept Plan
1 on 1 with Internal Stakeholder Clients:

We will meet 1 on 1 with internal stakeholder clients such as but not limited to RACC commissioners, city staff, and city council members to gather initial thoughts, aspirations, and concerns for the Arts District.

Review existing city policies and ordinances:

Review city policies that have implications on the Arts District project, such as but not limited to the 2030 General Plan, updated Art Ordinances and Art Policies and Art Procedures, and the American Relief Plan Act (ARPA) Fund Guidelines. In addition to city policies, we will examine state and national policies and initiatives that can be used to support our initiative.

Summary Report on Policy Findings and Initial Concept Plan Summarize into a report brief the policy implications and initial concept plan for the Arts District. This will include an initial concept, mission, vision, and possible goals to be presented and improved through the community engagement session. Summaries of the 1 on 1’s with internal stakeholders will also be included, as well as discussion with city staff about future implications the staff may take on as part of this initiative. The concept plan will consist of initial boundaries for the Arts District.

Strategic Planning Meeting: 12 Priorities
Conduct a strategic planning meeting with internal stakeholders to incorporate the summary report, policy findings, and initial concept plan and determine 8 -12 priorities for the Arts District project. The 12 priorities will adopt the best practice of SMART Goal development.

Additional priorities will be added through the community engagement process.

Community Survey and Suggestions Form
A community survey will be developed with input from internal stakeholders. This survey will serve as one of the entry points for community stakeholders to provide suggestions about what they would like to see as part of the Arts District and their interest and satisfaction with the concept plan and vision.

Visual Aid Development and Outreach Materials.

We will develop visual aids and outreach materials for community outreach that can be used for the city in website and social media publications.
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[Month 2-6] Community Engagement and Outreach
Canvassing the Corridor: We will canvass the District to reach businesses and organizations directly in the canvass area. We will work with community organizations to gather information from their members, attend events to spread awareness and provide the options to provide feedback, such as the community survey, attending a community listening session, or participating in a working group. During this phase of work, we will be able to gather individuals with specific interests in the concept areas of a public art installation, street beautification, events, business development, public programs, and artist-in-residence.

Community Listening Sessions
We will conduct a series of community listening sessions that will engage specific stakeholders and concept areas to gather wide and in-depth feedback and input from the community. The Community Listening Sessions will consist of presenting the concept plan, collecting feedback and input on the concept plan, and opening up time for feedback and input on ideas and concepts outside of the concept plan. We will collect and gather all the information and summarize it into the community engagement summary report presented to the RACC and City Council. Listening Sessions can be virtual or in person, depending on participants' preference.

We will reach out to all 37 neighborhood councils and provide two options: conducting a community listening session at a neighborhood council meeting or inviting neighborhood councils to participate in a concept-based community listening session with residents. We will try to combine listening sessions where possible but will be prepared to conduct 50 possible community listening sessions.

Concept-Based Community Listening Sessions
● Small Business
● Public Arts Installation
● Traffic Calming Art
● Street Beautification
● Richmond Art Murmur Walk
● Special Events
● Black History Arts and Culture
● Latinx History and Culture
● Indigenous History, Arts, and
Culture
● Southeast Asian Arts and Culture
Special Event Pilot
At the end of month four of the community engagement process, we will determine a special event pilot, such as a poetry night, lecture, or an event defined by the engagement process. We will organize the event at a community-based organization or available facility. This pilot event will allow us to determine the community's interest and gain valuable information about what part of the arts district implementation would look like. We will incorporate this information into the implementation plan and include it in the community engagement report. 1626
[Month 6-7] Community Engagement Report
Summarize and Analyze data from community listening sessions:

We will compile all the data and information collected from the listening sessions and put them in a report that details the approval and satisfaction of the concept plan, additions and adjustments, and eliminations from the concept plan. Community member's preference for prioritization of projects.

Present community engagement findings and collect feedback from RACC.

We will present the findings and collect feedback from the RACC.

City Council through study session.

We will take all the cumulative feedback from the report and RACC feedback and conduct a special study session with the city council to review and discuss the community engagement findings and concept plan. We will finalize, but not be limited to, 12 Key Priorities and Goals, Mission and Vision of the Arts District Plan.
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[Month 8-9] Arts District Master Plan Development and Presentation Develop a Financial Plan for the finalized concept plan that makes 5,10, and 20-year projections and expectations for the Arts District. The financial plan will also include how much financial resources will be needed to realize the concept fully and what can be done with current resources that make a return on investment for the city. Potential funding from sources outside the City of Richmond will also be included. An Economic Development Specialist will be subcontracted to support this specific effort.

Implementation Plan
Develop the implementation plan for actualizing the concept. This will consist of working 1 on 1 with select city staff to ensure the city is prepared to undertake new roles and responsibilities that may arise with implementing the new initiative.

Implementation Schedule
We will utilize the information gathered and work with city staff to create a schedule and implementation plan for the Arts District
Visual Aid Development.

Develop and compile visual aids for the city's website and social media materials. This will include creating a Google Map with points where community members can select and see their input and how the concept will begin to materialize.

Community Presentation and Celebration
At the end of the project, we will organize a community presentation and celebration of the finalized concept and Master plan for the Arts District. We will feature the voices of our community stakeholders as part of the process and celebrate a community-driven initiative to transform Richmond into a world-class Arts destination. 1628
Section D and E: Staffing and Qualifications
Summary of demonstrated capability and qualifications:

Ratha Lai from Critical Impact Consulting will be the primary person responsible for executing the plan for this RFP. Steering Committee members from the Richmond Renaissance will provide advisory capacity to this RFP at no cost. BK Williams, the lead for the Richmond Renaissance, will play a more involved advisory role in the project. Our Fiscal Sponsor, IAM, will also support with advising and marketing services. Kyndelle Johnson will be providing support for community engagement.

Richmond Renaissance
Our steering committee comprises over 100 years of combined experience in the arts and community engagement.

Richmond Renaissance Steering Committee
BK Williams is an arts advocate, filmmaker, innovative community leader, and collaborator with RACC. Co-Founder Richmond Film Collective. Former chair QWOCMAP, film training.

Jenny Balisle, a practicing artist for over twenty years, has had her artworks exhibited in both local and international venues. Balisle was the Richmond Arts & Culture Commission and Public Art Advisory Committee Chair. She is currently the ARTSCCC (Arts Contra Costa County) Executive Founding Director.

Nava Mizrahhi Life lifelong women’s rights and social justice activist, a community leader in Richmond since 2014, including Richmond Rainbow Pride, Sisters in Solidarity, former Richmond Arts & Culture commissioner, Suppressed Histories Archives—global women’s history.
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Independent Arts and Media ( Fiscal Sponsor)
Independent Arts & Media believes that diverse voices and free expression are a cultural necessity. Through personalized attention, professional expertise, and an active network, we provide fiscal sponsorship services to support our Affiliate Projects. For over 20 years, for more than 200 organizations and projects, IAM has been a partner in bringing powerful works to our community.

Founded in 2000, IAM built a vibrant array of accessible, affordable media and arts services for producers in the San Francisco Bay Area. Early programs included fiscal sponsorship, the award-winning journalism project Newsdesk.org, and public events such as the annual Expo for the Artist & Musician. While independently managed, these programs shared core values of free expression, public participation and informed civic dialogue.

From 2000 to 2010, the Expo for the Artist & Musician served as a signature organizing and connection event for the Bay Area creative community and beyond, bringing in participants from as far away as San Diego, Portland, and the Sierras.

Over the years, IAM would go on to provide fiscal sponsorship to over 200 programs and producers that share our Mission. These programs have won distinguished awards and served crucial roles in empowering community participation in local culture and community.

IAM currently supports over 100 affiliate projects dedicated to non-commercial work in media and the arts, including publishing, theater, dance, music, visual art, film and video, journalism, history, and public events production.

Kyndelle Johnson ( Community Engagement Support),
Education and Background: A current Richmond West Contra Costa County resident, Kyndelle grew up in Richmond and El Cerrito and studied Spanish and Politics at Oberlin College. She specialized in international studies and took courses in sociology and art history to understand how artistic and cultural expression can build community power.

Successful Community Engagement Project
In her past role as membership coordinator at a Richmond-based housing organization, she spread local awareness about a movement toward community-owned housing. Using in-person outreach, digital organizing, and adult education efforts, she grew the membership to over 100 people. She coordinated a group of local leaders to champion real estate projects in their neighborhood. In advocating for community involvement and real estate development, she has used arts and culture to connect residents and local artists to share their stories to build understanding and power.
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Critical Impact Consulting, Ratha Lai (Primary Consultant/Subcontractor) Education and Background: Ratha comes from a refugee Cambodian family and has an English degree from Cerritos Community College and an Interdisciplinary Studies Field degree from UC Berkeley with a concentration on Power, Language, and Contemporary Society.

Interdisciplinary Community Engagement Strategies: Since 2009, Ratha has been developing and refining the best practices for community engagement that stem from cutting-edge theories from UC Berkeley, such as the use of framing and metaphors combined with traditional outreach practices such as equitable facilitation, active listening as well as strategies from businesses such as the lean experimental method as well as marketing strategies that all get implemented to ensure that every community engagement initiative is done with extreme attention to detail and thoughtfulness that empowers communities and make long-lasting change.

Successful Community Engagement Projects
2012 CA Statewide Community Listening Sessions:

Ratha, as part of the Greenlining Institute, led a statewide community listening session to gather feedback from underrepresented communities about the accessibility of the voter guide and voting services from the CA Secretary of State’s office. All of the five recommendations were accepted, which included adopting plain language standards that improved readability and cut down on paper costs, expanding language access beyond the three main languages to include up to 9 languages as reflected in the census, expanding voter registration to intersect with other branches to encourage voter participation, expanding early voting and making a commitment to bring the voter guide and voting information online.
2014-2017 Air District Community Engagement
From 2014 to 2017, Ratha engaged the 9 Bay Area counties and developed a network of diverse stakeholders to learn about and advocate for changes in the Air district concerning refinery pollution and air quality. He garnered 20,000 residents to participate and provided feedback through letters to the air district staff and board members. Ratha led this work as part of the Sierra Club Bay Chapter and the Asian Pacific Environmental Network (APEN). While working at APEN, he distilled a complex understanding of the Air District into everyday terms that facilitated engagement from an underrepresented community with limited English. Ratha also made refinery pollution and air quality a national issue and helped to message and gain over

70.000 letters nationwide to advocate for clean air for Richmond and Contra Costa residents. 1631
2016 Richmond Our Power Festival
Richmond organized the Our Power Festival that brought together over 50 community-based organizations, businesses, and stakeholders at Nicholl Park to celebrate Richmond’s community’s effort to transition to clean energy. The event was family-friendly, including art, music, skating competitions, electric vehicle test drives, and more. The event led to a stronger community that eventually led to the creation of the Richmond Our Power Coalition. 2017 Richmond People’s Assembly
Ratha organized the Richmond People’s Assembly, which included a deep canvassing effort that engaged over 1,000 residents to complete a survey that asked them what is an issue they are dealing with.The results were used to organize an all-day assembly that included several breakout sessions on safety, education and youth, housing, and the local environment and health.

Ratha trained 24 leaders to lead 12 breakout sessions with over 200 participants attending. This resulted in addressing displacement issues, reimagining public safety, and more. 2021 African Americans The Virus and the Vaccine
In 2021, Ratha provided community engagement and communications consulting service for Ya-Neema Healing Circle as part of a grant from the Kaiser Foundation. African Americans were dying from Covid at a higher rate, and needed to find a way to address the issue and ensure African Americans were getting vaccinated. Ratha supported Mz. Dewanda Stewart, with communications material and logistics, created a virtual forum that brought African American leaders from the medical, faith, and community to discuss and validate concerns from the African American community during COVID-19. The forum was turned into several short video formats with specific points addressing different concerns. The Kaiser Foundation adopted the strategy and replicated the approach at a national level. 2022-2023 Spare The Air Resource Teams (Bay Area Air Quality Management District) Ratha was contracted by The Air District to conduct an environmental justice review of the Spare The Air REsource Teams programs. Ratha identified key needs and changes and contacted close to 100 environmental organizations throughout the 9 Bay Area regions to garner interest and identify barriers to participation with the Spare The Air Resource Teams programs. 2023 AB 617 West Contra Costa Community Emissions Reduction Plan Committee Ratha was hired to help develop a community engagement plan and a communications toolkit for community steering committee members to conduct outreach to residents in West Contra Costa and engage in the community emissions reduction plan. This process is currently in progress at the time of this proposal submission.
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References:

Client Name: Bay Area Air Quality Management District
Contact Information:

Contact Name: Azibuike Akaba (Ah-ze-boo-keh) ( Ah-Khab-ah) Telephone: 415-243-7261
Email: [email protected]
Address: 375 Beale St. #600, San Francisco, CA 94105
Description of services provided: Contract awarded to Critical Impact Consulting. Conducted an organizational review and provided strategic planning consulting and community outreach to underrepresented community organizations in the Bay Area for the Spare the Air Resource Teams.

Contract Amount $250,000
Project Start and End Dates: August 2022 - July 2023
Client Name: West Contra Costa AB 617 Community Emissions Reduction Plan Committee Contact Information
Contact Name: Nancy Peace
Telephone: 925-529-2393
Email: [email protected]
Address: N/A This is a community committee meeting are conducted virtually.

Description of services provided: Review policy documents and develop a community engagement plan and communication toolkit for the steering committee to conduct outreach for the community emissions reduction plan.

Contract Amount: $14,100
Project Start and End Dates: March 2023-August 2023
Client Name: Ya Neema Healing Circle
Contact Information:

Contact Name: Ms. Dewanda Stewart
Telephone: 510-776-5453
Email: [email protected]
Address: 13728 San Pablo Ave #1008, San Pablo, CA
Description of services provided
Provided communications support and digital logistics. Created social media profiles and materials. Supported the organization of a digital forum and produced a mini video documentary of community testimonials for the covid vaccine.

Contract Amount: $3,500 (Additional donated in kind-service of $17,500) Project Start and End Dates July - September 2021
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Section F: Cost Information
Contract Amount $250,000.00
Staffing and Sub Contracting
Principal Consultant
Flat monthly retainer
Hourly billing capped at

16.67 hours $90,000.00
Community Engagement
Sub-Contractor $50 at 20-25 hrs $45,000.00
Economic Development Specialist Flat Rate $15,000
Project Advisor Flat Rate $10,000
Subtotal $160,000.00
Community Engagement:

Engagement Goal: 20 940
Community Listening Sessions 1 47
Venue: ($450) $450 $21,150
Food and Refreshments
$15 per person (20 est) $300.00 $14,100.00
Translation Services $300.00 $14,100.00
Flyers and Outreach Materials - $1,000
Virtual Meeting Software ( provided by
Critical Impact Consulting)
Est Cost: $1,050.00 $50,350
Administrative Costs Fiscal
Sponsorship

12.5% of total Award Amount $31,250.00
Totals
Staffing and Sub Contracting $160,000.00
Community Engagement $50,350
Admin Fee $31,250.00
Totals $241,600.00
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Section G: Value-Added Services
Marketing and Outreach
Our approach to marketing and outreach adds value by leveraging innovative strategies to maximize visibility and engagement within the community. We recognize the importance of effectively communicating the Arts District project's mission, goals, and activities to a diverse audience. Through targeted messaging, creative content, and strategic partnerships, we aim to generate excitement, interest, and support for the project among community members, stakeholders, and potential collaborators. By amplifying the project's reach and impact, our marketing and outreach efforts build awareness, foster connections, and mobilize participation in the Arts District initiative. As an IAM project, IAM supplies a budget of $2,000 for digital marketing.

Private Funder Engagement
Our engagement with private funders and foundations adds value by cultivating meaningful relationships and securing critical resources to support the sustainability and growth of the Arts District project. We understand the importance of this and believe this effort aligns with the mission and objectives of potential donors. We have already secured interest from several funders and will contribute to resourcing the Arts District’s programs and initiatives.

Expert Volunteer Time
Our utilization of expert volunteer community leadership time adds value by harnessing the knowledge, skills, and passion of experienced individuals to drive the success of the Arts District project. We recognize the invaluable contributions that volunteers can make in providing expertise, guidance, and leadership across various aspects of the initiative. Whether through advisory roles, committee participation, or specialized project support, our approach empowers volunteers to leverage their unique talents and networks to advance the mission and objectives of the Arts District. By tapping into the collective wisdom and dedication of community leaders, we enrich the project with diverse perspectives, expertise, and resources, thereby strengthening its impact and sustainability for the benefit of all stakeholders. 1635
Section H Respondent Assignment of Sub-Contract
An additional sub-contractor will be hired to support economic development and financial planning after the community listening sessions and during the planning and special study sessions with the city council and the Richmond Arts and Culture Commission. Our process of finding an economic development specialist will begin with a local hire approach, identifying qualified specialists with the sought-after experience of being able to put together an economic plan, financial forecasting, and experience working with diverse communities and using the Arts will be measured for subcontracting an economic development specialist. To ensure quality control, this person will work directly with our primary consultant, who oversees, directs, and provides quality control for the subcontracted economic development specialist.

Section I: Previous Contracts with the City of Richmond No previous contracts with The City of Richmond.

Section J: Exceptions to this Request for Proposals.

No exceptions. We have reviewed and will comply with the City of Richmond's requirements for this proposal.
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Section K: Statement of Impartiality and Disclosure
The Richmond Renaissance and all subcontractors listed for this project will be committed to upholding transparency, integrity, and fairness. Providing a clear statement of impartiality and disclosure regarding our practices and affiliations is essential. We firmly believe in honesty and openness in all interactions with our clients, stakeholders, and audiences.

Impartiality: We strive to maintain impartiality in all aspects of our operations, including but not limited to community engagement, stakeholder interactions, planning meetings, recommendations, and decision-making processes. Our commitment to impartiality ensures that personal biases, external pressures, or conflicts of interest do not influence our actions and judgments.

Disclosure: In the spirit of transparency, we disclose any relevant affiliations, financial interests, or potential conflicts of interest that may impact our work. This includes partnerships, sponsorships, investments, or other relationships that could affect our content's objectivity or recommendations.

By openly disclosing potential conflicts of interest, we empower our clients and stakeholders to make informed decisions and maintain trust in our integrity. Transparency is fundamental to our commitment to accountability and ethical conduct.

Our dedication to impartiality and disclosure underscores our unwavering commitment to providing accurate, unbiased information and services to our audience, fostering trust and credibility in everything we do.
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FebUXaU\ 18, 2024
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________________________________________________
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FebUXaU\ 18Wh, 2024
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Ratha Lai
8419 Bel View Court Apt. R1– El Cerrito, CA 94530 - (510) 313-3144 - [email protected]

EDUCATION
University of California, Berkeley CA – B.A. Interdisciplinary Studies Field: Power, Language & Society May 2012 Cerritos Community College, Norwalk CA – A.A. English Aug 2009

SKILLS & ABILITIES
• Taking initiatives in creating excellent work environments, developing and implementing innovative programs, overseeing and coordinating major campaign responsibilities. • Fluent in speaking Khmer, and maintains a diverse professional and personal stakeholder network. • Experience leading organizations and departments through periods of substantial growth and transition. • Excellent communication, teamwork and leadership abilities working with diverse constituent groups. • Extensive understanding of the complexities of working with underserved BIPOC populations.

EXPERIENCE
Critical Impact Consulting
Founder and Executive Director San Francisco Bay Area, CA 11/2019 – Present • Developed a propriety theory of change and power that combines Nobel Prize winning thought leadership with twelve years of experience leading high stakes campaigns for racial justice and community empowerment. • Facilitated leadership development of BIPOC community leaders through workshops, trainings, and 1 on 1 coaching. • Consult Executive Leaders on matters regarding justice, equity, diversity and inclusion. • Provide clients with strategic public and social media communications during highly public and time constrained periods such as elections, global conferences, as well as responding to Covid in BIPOC communities. • Conduct Policy intervention on behalf of Environmental Justice Communities in coordination with environmentalists and Labor Union leaders on CA statewide policy impacting the jobs and wages for the future of CA energy industry. • Fulfill public speaking invites and requests on issues regarding race, power, justice and the environment.

Asian Pacific Environmental Network/Richmond Our Power Coalition Program Coordinator/Community Organizer San Francisco Bay Area, CA 11/2016 – 12/2019 • Founding staff member for the Richmond Our Power Coalition. Grew coalition from a three-organization steering committee to nine organizations, and multiple campaigns and committees by the end of term. • Facilitated meaningful participation and incorporated Jemez Principles of Organizing for each coalition member to actively provide feedback, insight, wisdom, and community engagement to coalition events, activities and initiatives. • Proactively drafted written documents of incorporation and coalition agreements, reports, and governance language. • Oversaw and lead the coalition involvement for community and fundraising power building events that ranged from community town halls, canvassing campaigns, collaboration with national movements, candidates forum, workshops, assignments involving group travel and funder engagement.

The Sierra Club Bay Chapter
Conservation Coordinator/Community Organizer San Francisco Bay Area, CA 09/2014 – 11/2016 • Pioneered the relationship-building effort between environmentalists and BIPOC organizations. • Co-created multiple campaigns, coalitions and networks that empowers and fosters a relationship between the Bay Chapter and Environmental Justice communities and organizations. • Recruit and train local volunteer teams and interns to conduct outreach and engage people in our campaigns. • Manage Conservation Internship program including, recruitment, retention, training, and tracking of interns.

The Greenlining Institute
Field Manager/Program Coordinator Berkeley, CA 08/2012 – 11/2013 • Recruited, trained, and personally supervised 50 voter outreach specialists, 3 Field Organizers, and developed and facilitated a campaign fellows program for developing political skills for high school and undocumented applicants. • Coordinated a statewide listening tour collaborating with community groups ranging from senior citizen residences, disability, faith, youth, and race-specific groups.
• Researched and track policies that affect marginalized communities and drafted policy positions, data analysis summaries, research findings, and full report publications in accordance to Greenlining’s mission and values. 1639
February 18, 2024
RE: Letter of Commitment for Arts District Community Engagement Initiative Dear City of Richmond and Richmond Arts and Culture Commission, I am excited and committed to providing and delivering the services detailed in the RFP. As part of this community engagement initiative under the Richmond Renaissance and in service of the City of Richmond’s goals in the RFP, I am committed to the following:
● Timely Completion of Assigned Tasks: I commit to fulfilling all assigned tasks and responsibilities within the agreed-upon timelines. Timely completion of deliverables is crucial to the success and effectiveness of the initiative.
● Adherence to Quality Standards: I pledge to uphold high-quality standards in all aspects of work related to the community engagement initiative. This includes maintaining professionalism, accuracy, and attention to detail in all deliverables and interactions. ● Respect for Diversity and Inclusivity: I acknowledge the importance of diversity and inclusivity in our community engagement efforts. I understand that I am expected to demonstrate respect, sensitivity, and inclusivity in interactions with community members from diverse backgrounds.
● Transparent Communication: I agree to maintain open and transparent communication with our organization, clients, and other stakeholders involved in the initiative. I will ensure prompt communication to ensure alignment, address concerns, and foster a collaborative working environment.
● Participation and Collaboration: I agree to actively participate in planning meetings, workshops, and other collaborative activities related to the community engagement initiative.

Your input and expertise are invaluable in shaping the direction and impact of our efforts.

By signing this Letter of Commitment, I affirm my dedication to supporting the community engagement initiative and fulfilling the outlined expectations detailed in the RFP.

Sincerely,
Kyndelle Johnson
________________________________________________
Kyndelle Johnson
February 18th, 2024
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KYNDELLE JOHNSON
[email protected] | 510-610-1844 | 950 Avis Dr. El Cerrito, CA 94530 Summary
Community Outreach and Campaign Development Specialist
Passionate community-owned land advocate & housing justice organizer with 5+ years of experience in political campaign development and membership cultivation through communications and educational efforts. Excellent verbal and written communication skills, multimedia community education resource creation skills, and creative problem-solving skills for cutting-edge organizations. Individually developed member and supporter orientation programs for international organization The Richmond Progressive Alliance, Black Alliance for Peace and local land trust, Richmond LAND; these resources have politicized and mobilized over 400+ people globally.

Education and Training
Oberlin College | Oberlin, OH
Bachelor of Arts in Politics 2020
● Minor in Hispanic Studies and Concentration in International Studies ● Intensive Spanish studies completed in Alicante, Spain (3 months) CIEE Alicante and Universidad de Alicante ● Cole Scholar (One of 10 students selected to participate in the Oberlin College Initiative for Electoral Politics) Experience
Richmond LAND | Richmond, CA
Base Building and Community Education Coordinator November 2021-December 2023 ● Developed and maintained outreach strategy for Richmond residents, local organizations, and public stakeholders to share mission of community-led development
● Create multi-platform content to share the mission and upcoming events of the organization with larger network of supporters ● Utilize Facebook, Instagram, and Twitter to generate membership sign-ups and capital campaign donations ● Develop educational literature, presentations, and content to share “Place-making” work with stakeholders of the Land Trust Richmond Progressive Alliance | Richmond, CA
Youth Outreach Coordinator June 2022- Present
● Hire and manage group of youth activists to create just transition learning & workshop series for summer programming ● Create engaging orientation and onboarding process for youth leaders to develop understanding of the Just Transition Framework ● Develop engage youth and community program to spread awareness about local progressive candidates and people-centered policies ● Execute monthly, just transition themed, youth-led art workshop series to sustain interest and engagement in the youth programs Black Alliance for Peace | Remote
Lead Outreach Team Coordinator April 2020- September 2021 ● Created and share content to mobilize national members around core events and campaigns: Black August 2021, Membership Conferences, Monthly Webinars
● Co-found and developed local Bay Area Chapter of the Black Alliance of Peace, growing the membership to over 50 people ● Coordinated membership of the West Coast with virtual programming and weekly one on ones San Francisco Rising | San Francisco, CA
Full-Time Summer Rising Fellow May 2019 – August 2019
● Participated in three weekly PowerCA phone bank sessions and contacted over 3,000 San Francisco voters to advocate and spread awareness for the Schools and Communities First and Free College CA campaigns. ● Managed social media pages of SFR via Facebook and Instagram; used these platforms to promote events and monthly organizing meetings.
● Canvassed college campuses, conducted research visits with elected officials, and organized rallies to campaign for College for All CA.

Skills
Advanced reading, writing, and
speaking proficiency proficiency in
Spanish
Canva
Adobe Photoshop
R Studio (Statistics modeling
software)
Professional Social Media Use:

Facebook, Twitter, Snapchat, Tumblr,
Instagram
Grant writing apprenticeship
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CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of Independent Arts and Media (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this February day of 19, 2024 , at Richmond, California.

Printed Name: BK Williams Title: Richmond RenaissanceSteering Committee Chair Signed: Date: February 19, 2024
Business Entity: Richmond Renaissance ( A fiscal project of Independent Arts and Media ) Vendor SCCO Compliance Statement (Augt2020)
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WLTR005

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E-MAIL ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC#
INSURER A : Hartford Casualty Insurance Company 29424

INSURED

INDEPENDENT ARTS AND MEDIA
PO BOX 420442
SAN FRANCISCO CA 94142-0442
INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR
LTR

TYPE OF INSURANCE ADDL
INSR
SUBR
WVD

POLICY NUMBER POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/Y YYY)
LIMITS

COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE

CLAIMS-MADE OCCUR DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)

PERSONAL & ADV INJURY
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE
POLICY PROJECT

LOC PRODUCTS - COMP/OP AGG
OTHER:

AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident)
ANY AUTO BODILY INJURY (Per person)

ALL OWNED
AUTOS

SCHEDULED
AUTOS BODILY INJURY (Per accident)
HIRED
AUTOS

NON-OWNED
AUTOS

PROPERTY DAMAGE
(Per accident)

UMBRELLA LIAB

EXCESS LIAB
OCCUR
CLAIMSMADE

EACH OCCURRENCE

AGGREGATE
DED RETENTION $
A

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
ANY

PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
N/ A X 57 WEC AC6CSR 01/08/2024 01/08/2025
X
PER

STATUTE
OTHER
Y/N E.L. EACH ACCIDENT $1,000,000
E.L. DISEASE -EA EMPLOYEE $1,000,000
E.L. DISEASE - POLICY LIMIT $1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations. Waiver of Subrogation applies in favor of the Certificate Holder per Waiver of our Right to Recover from Others Endorsement WC040306 attached to this policy.

CERTIFICATE HOLDER CANCELLATION
City of Richmond
450 CIVIC CENTER PLAZA
RICHMOND CA 94804

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED

BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 1645

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR LTR INSD WVD

PRODUCER CONTACT
NAME:

PHONE FAX (A/C, No, Ext): (A/C, No):

E-MAIL
ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $

PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG
OTHER: $

COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $

HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident) $
$

OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $

PER OTH- STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
INDEP-1 OP ID: SD
07/17/2023
Stephanie Dufour
Dufour Insurance Services, LLC
5611 Littler Drive
Huntington Beach, CA 92649
Stephanie Dufour
714-369-2998 714-840-6357
[email protected]
Great American Insurance Group
Independent Arts & Media
PO Box 420442
San Francisco, CA 94142
A X 1,000,000
X X PAC435784300 02/09/2023 02/09/2024 100,000
5,000
1,000,000
2,000,000
X 2,000,000
A 1,000,000
PAC435784300 02/09/2023 02/09/2024
X X
A X X 2,000,000
UMB435784200 02/09/2023 02/09/2024 2,000,000
X 10000
A PAC435784300 02/09/2023 02/09/2024 PerOccurr 1,000,000 Aggregate 2,000,000
Certificate Holder is named as Additional Insured as respects the operations of Named Insured

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
714-369-2998
37532
Sexual Abuse
1646
POLICY NUMBER: PAC435784300 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED – DESIGNATED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART.

SCHEDULE
Name of Person or Organization:

City of Richmond
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule as an insured but only with respect to liability arising out of your operations or premises owned by or rented to you.
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1. FISCAL SPONSORSHIP AGREEMENT – MODEL A
This Fiscal Sponsorship Agreement (the “Agreement”) is made by and between Independent Arts & Media (“Sponsor”), and Richmond Renaissance Steering Committee (the “Committee”).

Sponsor is a California nonprofit public benefit corporation qualified as exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code (“IRC”) and classified as a public charity under IRC Sections 509(a)(1) and 170(b)(1)(A)(vi). The Committee is a California unincorporated nonprofit association established to enter into this Agreement.

RECITALS
A. The Sponsor’s Board of Directors (the “Sponsor Board”) has approved the establishment of a restricted fund to receive donations of cash and other property earmarked for support of the project known as Richmond Renaissance (the “Project”) and to make disbursements in furtherance of the Project’s mission to revitalize the City of Richmond through the Arts by establishing a world-class arts corridor on Macdonald Ave and 23rd Street, as further described in Exhibit A to this Agreement, within the range of permissible activities consistent with IRC Section 501(c)(3).

B. Sponsor desires to act as the fiscal sponsor of the Project, by receiving assets and incurring liabilities identified with the Project beginning on the Effective Date as defined in Paragraph 1, and using them to pursue the objectives for which the Project is being established, which the Sponsor Board has determined will further its charitable purposes. The individual members of the Committee, acting as the Project Committee, as defined in Paragraph 3, desire to manage the Project under the sponsorship of Sponsor.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. Term of Agreement. On February 15, 2024 (the “Effective Date”), Sponsor shall assume operation of the Project, which operation shall continue in effect unless and until terminated under Paragraph 7 below.

2. Project Activities and Affiliate Policy Manual. All community programs, public information work, fundraising events, processing and acknowledgment of cash and noncash revenue items, accounts payable and receivable, negotiation of leases and contracts, disbursement of the Project funds (including grants), and other activities planned by the Project shall be the ultimate responsibility of Sponsor and shall be conducted in the name of Sponsor, beginning on the Effective Date. Unless otherwise agreed, and subject to their consent, all personnel to be compensated for working on the Project shall be employed by or, if properly classified, contracted with Sponsor pursuant to written agreements between such personnel and Sponsor. The Committee shall abide by the Model A Affiliate Policy Manual of Sponsor attached hereto as Exhibit B, which Affiliate Policy Manual may be amended from time to time by Sponsor in its sole discretion with written notice to the Committee and which includes, in addition to other provisions, the administrative and other fees to be paid to the general fund of Sponsor from the restricted fund described in Paragraph 5 below. 1648

2. 3. Delegation. As of the Effective Date, authority to manage the program activities of the Project is delegated by the Sponsor Board to one or more individual members of the Committee, acting as agents of Sponsor (collectively, the “Project Committee”), subject at all times to the ultimate direction and control of the Sponsor Board. The Project Committee is a group of individuals that serves as a subordinate advisory body to the Sponsor Board and as an internal and integral part of Sponsor. The Project Committee may, but is not required to, delegate such authority to manage the program activities of the Project to a project director, who shall be an agent of Sponsor and shall be subject at all times to the ultimate direction and control of the Sponsor Board. Members of the Project Committee and/or the project director, if any, acting as agents of Sponsor, may solicit gifts, contributions, and grants to Sponsor to be identified as in support of the purposes of the Project.

4. Intellectual Property. Unless otherwise agreed, any tangible or intangible property, including, but not limited to, copyrights, trademarks, or other intellectual property, obtained from third parties or created in connection with the Project shall be the property of Sponsor while this Agreement is in effect. Notwithstanding the foregoing, Sponsor’s ownership and/or use of such property shall be subject to any third party rights in, and restrictions on the use of, such property.

5. Restricted Fund; Variance Power. Beginning on the Effective Date, Sponsor shall place all gifts, grants, contributions, and other revenues received by Sponsor and identified with the Project into a restricted fund to be used for the sole benefit of the Project’s mission as that mission may be defined by the Committee from time to time within the tax-exempt purposes of Sponsor and with the approval of Sponsor. Sponsor retains the unilateral right to spend such funds so as to accomplish the purposes of the Project as nearly as possible within Sponsor’s sole judgment, subject to any donorimposed or grantor-imposed restrictions, as to purpose, on the charitable use of such assets. The parties agree that all money, and the fair market value of all property, in the restricted fund be reported as the income of Sponsor, for both tax purposes and for purposes of Sponsor’s financial statements. It is the intent of the parties that this Agreement be interpreted to provide Sponsor with variance powers necessary to enable Sponsor to treat the restricted fund as Sponsor’s asset in accordance with Accounting Standards Codification (“ASC”) paragraphs ASC 958-605-25-25 and -26, formerly expressed in Statement No. 136 issued by the Financial Accounting Standards Board, while this Agreement is in effect. Because the restricted fund is held under the charitable trust doctrine for the purposes of the Project as understood by and with funding sources, the parties intend that assets in the restricted fund are not subject to the claims of any creditor or to legal process resulting from activities of Sponsor unrelated to the Project.

6. Performance of Charitable Purposes. All of the assets received by Sponsor under the terms of this Agreement shall be devoted to the purposes of the Project, within the charitable purposes of Sponsor. Expenditures for any attempt to influence legislation within the meaning of IRC Section 501(c)(3) shall be subject to limitations imposed by Sponsor in its sole discretion. Sponsor shall not use any portion of the assets to participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office; to induce or encourage violations of law or public policy; to cause any private inurement or improper private benefit to occur; nor to take any other action inconsistent with IRC Section 501(c)(3). Sponsor has determined, in reliance on the advice of its legal counsel, that the restricted fund is not a donor-advised fund within the meaning of IRC Section 4966(d)(2) as presently interpreted under federal tax authorities.

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3. 7. Termination.
a. Grounds for Termination. This Agreement may be terminated (1) by Sponsor when the objectives of the Project can no longer reasonably be accomplished by Sponsor, including when insufficient funds remain in the restricted fund held for the purposes of the Project, as determined by Sponsor in its sole discretion; (2) by either party when either the Committee or Sponsor desires to terminate Sponsor’s fiscal sponsorship of the Project for any reason; or (3) by either party based upon a material breach of this Agreement by the other party.

When either party desires to terminate this Agreement, it shall provide a written notice of termination to the other party.
b. Understandings Upon Receipt of Notice of Termination. Upon receipt of a written notice of termination of this Agreement on any grounds, the parties shall have sixty (60) days to find another nonprofit corporation which is (i) tax exempt under IRC Section 501(c)(3); (ii) not classified as a private foundation under IRC Section 509(a); and (iii) willing and able to sponsor the Project (a “Successor”). The ability to sponsor the Project shall be evidenced by having exempt purposes consistent with the purposes of the Project and the administrative and financial capacity to competently and lawfully manage the Project. The Successor must be approved in writing by both parties by or before the end of the 60-day period. If the parties do not identify or are unable to agree on a Successor by the end of the initial 60-day period, the Committee shall have an additional 60-day period to find a Successor, subject to Sponsor’s approval in its sole discretion. If a Successor is found and agreed to by the parties, the balance of assets held by Sponsor in its restricted fund for the purposes of the Project, together with any other tangible and intangible assets held or liabilities incurred by Sponsor in connection with the Project, shall be transferred to the Successor at the end of the notice period or any extension thereof, subject to the approval of any third parties that may be required. If the Committee has formed a new organization meeting the definition of a Successor as set forth in this Subparagraph, such organization shall be eligible to receive all such assets and liabilities so long as such organization has received a determination letter from the Internal Revenue Service indicating that such qualifications have been met, by no later than the end of the notice period or any extension thereof. c. Timing of Termination. This Agreement shall terminate upon the earlier of (1) the expiration of the notice period or any extension thereof as set forth in Subparagraph b above, or (2) the transfer of the balance of assets held by Sponsor in its restricted fund for the purposes of the Project, together with any other tangible and intangible assets held or liabilities incurred by Sponsor in connection with the Project, to a Successor. If no Successor is found within the notice period or any extension thereof as set forth in Subparagraph b above, this Agreement shall terminate and Sponsor may dispose of the Project’s assets and liabilities, in its sole discretion, in any manner consistent with applicable tax and charitable trust laws. If the parties mutually wish to earlier terminate this Agreement without identifying a Successor, they may do so in a writing signed by both parties.

8. Miscellaneous. In the event of any controversy, claim, or dispute between the parties arising out of or related to this Agreement, or the alleged breach thereof, the prevailing party shall, in addition to any other relief, be entitled to recover its reasonable attorneys’ fees and costs of sustaining its position. Each provision of this Agreement shall be separately enforceable, and the invalidity of one 1650

4. provision shall not affect the validity or enforceability of any other provision. This Agreement shall be interpreted and construed in accordance with the laws of the State of California applicable to contracts to be performed entirely within such State. Time is of the essence of this Agreement and of each and every provision hereof. This Agreement shall not be deemed to create any relationship of agency, partnership, or joint venture between the parties hereto, and no party shall make such representation to anyone. The failure of Sponsor to exercise any of its rights under this Agreement shall not be deemed a waiver of such rights.

9. Indemnification. The Committee will indemnify, defend and hold harmless Sponsor and its officers, directors, agents, employees, successors and permitted assigns from and against any and all losses, claims, suits, proceedings, liabilities, expenses (including reasonable attorneys’ fees and expenses), causes of action, damages and costs (collectively “Claims”) arising out of or caused by negligence, gross negligence, or willful misconduct of the Committee or its officers, directors, agents, employees, successor or permitted assigns or from any material breach of this Agreement by the Committee. If Sponsor is entitled to indemnification under this Paragraph, it will give prompt notice to the Committee of any Claim with respect to which it seeks indemnification, but the failure to so notify the Committee shall not relieve the Committee of any liability except to the extent that it is actually prejudiced by such delay. The Committee shall assume, at its sole cost and expense, the defense of such Claim with counsel reasonably satisfactory to Sponsor. The Committee will not be subject to any liability for any settlement made without its consent. The Committee shall not, without consent of Sponsor, effect any settlement or discharge or consent to the entry of any judgment, unless such settlement or judgment includes as an unconditional term thereof the giving by the claimant or plaintiff to Sponsor of a general release from all liability in respect of such claim or litigation. Notwithstanding anything herein to the contrary, the indemnification provisions of this Paragraph 9 shall survive any termination of this Agreement.

10. Entire Agreement; Counterparts. This Agreement constitutes the only agreement, and supersedes all prior agreements and understandings, both written and oral, between the parties with respect to the subject matter hereof. All Exhibits hereto are a material part of this Agreement and are incorporated herein by reference. This Agreement, including any Exhibits hereto, may not be amended or modified, except in a writing signed by all parties to this Agreement; provided, however, that the Affiliate Policy Manual of Sponsor attached here to Exhibit B may be amended by Sponsor from time to time in its sole discretion with written notice to the Committee. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

11. Committee Receipt of Agreement. By signing this Agreement, the Committee acknowledges that each member of the Committee has received a complete copy of this Agreement and all Exhibits hereto.

IN WITNESS WHEREOF, the parties have executed this Fiscal Sponsorship Agreement effective as of the Effective Date.
[ INTENTIONALLY LEFT BLANK ]
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5. INDEPENDENT ARTS & MEDIA RICHMOND RENAISSANCE

STEERING COMMITTEE
By: By:

Lisa Burger, President BK Williams
Dated:_________________ Dated:________________ 2/16/2024 2/16/2024
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A-1.

EXHIBIT A

DESCRIPTION OF PROJECT
Richmond Renaissance’s (the “Project”) mission is to revitalize the City of Richmond through the Arts by establishing a world-class arts corridor on Macdonald Ave and 23rd Street. The Project’s methodology includes implementing a deep and equitable community engagement process and recruiting community artists and leaders to help steward and maintain the Arts Corridor. In October 2023, the Project achieved our first major milestone and accomplishment.

The Richmond City Council approved the designation of an Arts Corridor. Project programming and goals shall include revitalizing public space through art installations, murals, and traffic-calming art; and revitalizing events and activities by renewing and updating the Richmond Auditorium to host shows, concerts, lectures, poetry readings, and more.
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B-1.

EXHIBIT B

MODEL A AFFILIATE POLICY MANUAL OF

INDEPENDENT ARTS & MEDIA
See attached.
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2/19/2024
City of Richmond
Arts & Culture Division
450 Civic Center Plaza, #CMO300
Richmond, CA 94804
Subject: Proposal for Consulting Services for Establishing an Arts District(s) Dear Winifred Day,
We are pleased to submit our proposal in response to the City of Richmond's Request for Proposal for Establishing an Arts District(s). We have thoroughly reviewed the requirements as stipulated in the RFQ/RFP documentation and fully understand the scope and expectations.

Ceres Policy Research expresses our intent to deliver the services outlined in the RFP, drawing on our expertise in research, community engagement, and policy analysis. We are prepared to enter into an agreement in accordance with the terms, conditions, and requirements set forth, including adherence to insurance obligations and compliance with Sanctuary City provisions.

Ceres Policy Research, with 5 employees and offices in Oakland, CA, brings a successful track record of providing similar services. Our client base spans various sectors, reflecting our capacity to manage projects of this scale effectively. The project will be managed from our remote employees throughout California.

Our team has over 25 years of verifiable experience in California, reinforcing our proposal with local insight and expertise. We guarantee that our proposal price remains valid for 180 days following submission.

For all matters regarding the RFP review process, please contact myself, who will serve as the single point of contact. We appreciate the opportunity to present our proposal and are keen to discuss how Ceres Policy Research can partner with the City of Richmond to achieve the objectives of this project.

Sincerely,
Kerby Lynch,PhD
Director of Research
Ceres Policy Research
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Consultation Scope for Establishing Art District(s) in the City of Richmond Kerby Lynch
Aisha Canfield
Angela Irvine-Baker
Overview
In 1987, Richmond initiated a cultural renaissance through the establishment of the Richmond Arts and Culture Commission (RACC), underpinning the city's commitment to the arts and cultural preservation. This was further enriched by the Public Art Advisory Committee (PAAC), guiding public art and its integration within the city's fabric. The 2021 legislative updates underscored a financial commitment to public art in development projects, cementing art's role in urban development. Against this backdrop, Ceres Policy Research proposes to craft a comprehensive Arts District Plan that reflects Richmond's diverse heritage and future aspirations. This involves defining the Arts District's identity, fostering collaboration to set mission-aligned goals, identifying potential district boundaries, reviewing pertinent documents, engaging the community, and sourcing additional funding, all within an eight-month timeline. This endeavor seeks not only to enhance Richmond's cultural landscape but also to ensure its sustainability and equity for years to come. We propose a libratory community engagement process where residents in the city of Richmond are engaged to make the vision come to life. See our proposal below.

Qualifications
Ceres has over 20 years of experience working with community round tables and organizations striving towards racial, gender, and migrant justice. Our research and facilitation expertise includes facilitating large county task forces, training large agencies and small organizations on collecting and analyzing data, conducting large scale system data and survey research, facilitating and analyzing data from local listening sessions, focus groups, and interviews, and completing reports synthesizing a broad range of findings using accessible language.

Intent and commitmentto adhere to the project’s values and principles Ceres’ work is primarily centered around the equity, wellbeing, and liberation of Black and Brown communities. However, we know that Black and Brown communities are not a monolith and have complex lived experiences as race and ethnicity shape (and are shaped by) other layers of identity, such as sexual orientation, gender identity and expression, immigration experiences, socioeconomic status, etc. As such, Black and Brown communities are at particular risk of discrimination, inequality, and disparate outcomes as 1656
systems and institutions work to maintain white supremacy, heteronormativity, patriarchy, and nationalism. While Ceres believes the onus to achieve equity is on systems, institutions and their beneficiaries, we also believe the wisdom, expertise, and vision of vulnerable communities must drive both the process by which change occurs and the definition of what that change is. In this way, Ceres’ approach to research is aligned with the values set forth by the City of Richmond by staffing projects with similar lived experience as the communities reflected in the project; engaging in deep listening, with an awareness of dynamics of privilege and oppression within the “room”, and a commitment to working across differences; co-developing a “north star” that reflects and celebrates the intersectional identities of communities and diverse visions; offering adaptability in approach to honor the dynamism of communities and a changing socio-political landscape.

Experience with Community-Led Evaluation Projects
Here are examples of single-site evaluations that provide insight into our relevant experience for this proposed project.

Multi-Generational Evaluation of MA’AT, an Afro-centric Mental Health Model In 2019, we were asked by the Homeless Children’s Network in San Francisco to evaluate their ground-breaking Afro-centric mental health program in San Francisco. This model is led by Black therapists and is designed to serve Black youth and their families. Our evaluation was multi-method, starting with a logic model that defined Afro-centric mental health and HCN’s expected outcomes. This was a multi-generational evaluation effort that included both parents and children as young as 5. We worked with HCN to develop survey instruments and interview questions, ultimately collecting data directly from youth down to the age of 12.

HCN asked that parents answer surveys for children between 5 and 12. The report can be found here: https://bit.ly/maat_adobe.

Contra Costa County Office of Racial Equity and Social Justice After successfully pressuring the Contra Costa County Board of Supervisors into exploring the creation of an Office of Racial Equity and Social Justice, a group of twelve community leaders then formed a Core Committee tasked with developing recommendations for the Office and convincing a majority of the Board to accept them. This Core Committee hired Ceres to facilitate committee meetings, collect community data, organize forums to track community feedback, and lead a collective writing process. For the portion dedicated to collecting community research, Ceres reviewed transcripts of listening sessions collected by Core Committee members. We also co-developed a survey with the Core Committee that was ultimately disseminated to 2600 people across the county. Notably, only 600 of the respondents were white and over 1000 were Black. This process allowed the Core Committee to document state harm and present the findings in a way that convinced the Board to accept recommendations. The report can be found here: https://bit.ly/oresj_final_nov2022.
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Youth Participatory Action Research
Over the past few years, we have partnered with several organizations that were interested in developing youth participatory action research projects that would have strong policy implications within Alameda and Contra Costa Counties as well as the state. All projects are mixed-method, combining youth-devised surveys with youth-led interviews and focus groups. Within each of these projects, Ceres has taught research skills and coached young people from the collection of data through the completion of final reports.
● Our partnership with the Ella Baker Center in Oakland was focused on Alameda youth perspectives on how to reduce incarceration. They were part of the “Free Our Kids” network pressuring the Alameda Board of Supervisors to change youth justice policy. The report is under review and not yet public. ● Our partnership with California Youth Connection in Oakland was focused on how the child welfare system could improve support for parenting and pregnant foster youth. They will be using their findings to pressure legislatures to revise California law. The report can be found here: https://bit.ly/ceres_cyc_june2023 ● And a current project with the RYSE Center in Richmond is focused on documenting youth well-being after the last five years of the racial reckoning and COVID. They will turn their findings into demands for improved support from Contra Costa youth-serving agencies. They will start by presenting to the Contra Costa Board of Supervisors.

Approach to Work and Responsibilities/Methodology
Our approach integrates rigorous analysis with community-driven planning to develop a comprehensive Arts District Plan for Richmond. Below is a detailed description of our tasks:

Project Management
Led by Dr. Kerby Lynch, with support from Ms. Aisha Canfield and Dr. Angela Irvine-Baker, our project team combines expertise in organizational change and data analysis. We will involve research assistants for logistical support and data handling, ensuring a broad, inclusive perspective in our project management approach.

Strategic Planning and Analysis
We will conduct workshops and brainstorming sessions with stakeholders to define Arts District characteristics, focusing on cultural significance and sustainability. Our analysis will include a review of around 60 hours of community engagement data, identifying themes and gaps to inform the plan.

Community Engagement and Research
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Expanding on our initial data, we will facilitate additional listening sessions (5-8) and engage in targeted outreach in various neighborhoods to ensure diverse community representation. This will include reviewing existing policies and conducting new research to align the Arts District with Richmond's cultural and equity goals.

Facilitation and Capacity Building
Our team will lead bi-monthly meetings, fostering collaboration and creativity with stakeholders. We aim to build local capacity by training community members in data analysis and advocacy, ensuring the project's sustainability and impact after we leave as consultants.

Outreach and Relationship Building
We will conduct one-on-one outreach to engage with various community stakeholders, from known champions to those less involved, to build a comprehensive network of support for the Arts District.

Reporting and Recommendations
A detailed report, including findings and recommendations, will be presented to key stakeholders, accompanied by an evaluation plan to track progress and success metrics over time.

Community Cafes and Communication
Through community cafes and strategic communications, we will share findings and solicit ongoing feedback, ensuring the project remains grounded in community needs and perspectives.

Interpretation Services
To ensure inclusivity, we will provide interpretation services, making the project accessible to Spanish-speaking community members.

Budget
Ceres proposes to complete these tasks according to the budget below.

Deliverables Cost
Project Management 9000
Strategic Planning and Analysis 7500
Community Engagement and Research 8000
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Facilitation and Capacity Building 6000
Outreach and Relationship Building 4500
Reporting and Recommendations 5500
Community Cafes and Communication 3000
Interpretation 1500
Total 45000
Key Staff and Project Responsibilities:

The project team will be led by Dr. Angela Irvine-Baker, our Principal Researcher with over 25 years of experience in social policy. She will oversee the development of surveys and data analysis. Dr. Kerby Lynch, our Director of Research, brings a wealth of community organization and policy expertise. She will manage day-to-day tasks and ensure the project's alignment with community needs. Aisha Canfield, a seasoned expert in juvenile justice reform, will leverage her experience to guide community engagement and research efforts. Each team member's role is crafted to harness their unique expertise and to contribute to the project's success, ensuring a deep understanding of state and local laws, ordinances, and community dynamics.

1. Dr. Kerby Lynch: Project Management, overseeing all project operations, strategic direction, and ensuring timely delivery. (Hourly rate: $142)

2. Ms. Aisha Canfield: Strategic Planning and Analysis, leading community engagement efforts, and ensuring alignment with cultural equity goals. (Hourly rate: $183)

3. Dr. Angela Irvine: Facilitation and Capacity Building, advising on data analysis, and providing strategic recommendations. (Hourly rate: $259)

4. Research Assistants: Support logistics, assist with data collection and analysis. (Hourly rate: $88)
Value Added Services
Ceres Policy Research is committed to providing comprehensive services that extend beyond the basic requirements of this RFP. In addition to our primary research and project management offerings, we propose the following value-added services:

1. Post-Project Support: After the completion of the project, we will offer three months of post-implementation support to address any follow-up questions and assist with any additional data interpretation needs.
5 1660

2. Capacity Building Workshops: We will conduct two additional workshops to empower community members with skills in data analysis and policy advocacy, ensuring sustained impact beyond our direct involvement.

3. Sustainability Planning: Our team will provide a strategic plan for the long-term sustainability of the Arts District, addressing future funding opportunities and community engagement strategies.

Statement of Impartiality and Disclosure
Ceres Policy Research acknowledges the importance of an impartial and unbiased approach in executing the proposed project for the City of Richmond. We affirm that neither Ceres nor any of its sub-consultants are engaged in, nor will we engage in any activities that present a conflict of interest with the City of Richmond during the tenure of our work on this project. Our dedication to the equity, well-being, and liberation of marginalized communities underscores our commitment to this project's unique objectives and the values of the City of Richmond. We uphold a rigorous standard of integrity and will not undertake any work that could compromise our impartiality or the city's interests. We declare that there are no pending or active investigations or litigation against our firm that could impact our reputation or ability to fulfill our obligations for this project. Ceres is committed to transparency and ethical practice, ensuring our research and recommendations are conducted and delivered without bias. 6 1661
Staffing and Timeline
Ceres proposes to complete all of these tasks according to the following timeline. ● April 2024: Project kickoff; begin Project Management and Strategic Planning and Analysis. ● May 2024: Continue Strategic Planning and Analysis; initiate Community Engagement and Research. ● June 2024 : Continue Community Engagement and Research; begin Facilitation and Capacity Building; conduct first Community Café.
● July 2024: Continue Facilitation and Capacity Building; Outreach and Relationship Building begins; second Community Café.
● August 2024: Continue Outreach and Relationship Building; ongoing Facilitation; third Community Café. ● September 2024: Begin Reporting and Recommendations; continue Facilitation and Outreach; Communications intensify.
● October 2024: Wrap up Facilitation and Outreach; finalize Reporting and Recommendations; last Community Café; provide Interpretation as required.
● November 2024: Finalize and present the comprehensive Report; conclude Project Management.

Interpretation Services will be provided as needed throughout the project's community engagement activities. Communications are ongoing from June to November to keep stakeholdersinformed and engaged. Thistimeline ensuresthat each task is given adequate time and resources, with overlapping activities where it's beneficial for the project'ssuccess. 1662
References
Client Name: RYSE Center
Contact Info: Kanwarpal Dhaliwal
- Telephone: 510-579-1922
- Email: [email protected]
- Address: Richmond, CA
Service Description: Facilitation of community planning for the Office of Racial Equity and Social Justice in Contra Costa County.

Contract Amount: $156,000
Project Dates: August 2021 - Present
Client Name: Ensuring Opportunity Campaign to End Poverty in Contra Costa Contact Info: Marianna Moore
- Telephone: (510) 234-1200, ext. 500
- Email: [[email protected]](mailto:[email protected]) - Address: Richmond, CA 94806
Service Description: Program evaluation and strategic planning for the CAPP program.

Contract Amount: $25,000
Project Dates: January 2023 - June 2023
Client Name: Communities United for Restorative Youth Justice (CURYJ) Contact Info:
- Telephone: 510-689-7350
- Email: [email protected]
- Address: 2285 International Boulevard, Oakland, CA 94606 Service Description: Facilitated the EBP+ Collaborative to develop alternatives to incarceration for youth of color.

Contract Amount: $50,000
Project Dates: January 2018 to Present
2 1663

CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of Ceres Policy Research (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this 19 day of February , 20 24 , at Fairfield , California.

Printed Name: Kerby Lynch Title: Director of Research
Signed: Date: 2/19/24
Business Entity: Ceres Policy Research
Vendor SCCO Compliance Statement (Augt2020)
1664

CITY OF RICHMOND

STANDARD CONTRACT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] ,
[ ] other [specify:]

2. Term. The effective date of this Contract is and it
terminates unless terminated as provided herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed
the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.

4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

ED Arts and Culture Winifred Day
[email protected] (510) 620-6952
Arts District Strategic Plan Consultant Contract approval.

Independent Arts and Media
P.O. Box 420442
San Francisco, CA
Lisa Burger
(415) 738-4975 [email protected]
June 25, 2024
December 30, 2024
50,000.00
✔
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6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.

10. Signatures. These signatures attest the parties' Contract hereto:

CITY OF RICHMOND CONTRACTOR:
a municipal corporation
By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)
Title: By:

I hereby certify that this Contract Title:
has been approved by City Council.

Date Signed:

By:

City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:

By:

By: Title:

City Attorney
Date Signed:
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
Independent Arts and Media
1666
For the Contract between the City of
Richmond and

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:
"SUTBOE$VMUVSF.BOBHFS

SCOPE OF SERVICES
The following describes the services that are expected to be ultimately performed by the selected proposer:

1. Review of mission, vision, and goals for the City’s Arts District including a focus on cultural equity goals to ensure that they are up-to date and reflect the current goals of the City using public art programming, including temporary and permanent art commissions, cultural grants, and other programs based on feedback from the community.

2. Recommendation and prioritization of creating a new comprehensive Arts District Plan.

Define the characteristic that qualify as part of an Arts District including a sustainable budget over 10 - 20 years.

3. Identification of site/area/location/City Districts for Arts District

5. Outreach to and engagement of the Richmond community, including a diverse range of stakeholders to broadly question; art resources, community desires, and specifically, public art awareness.

6. Identification of site/area/location/City Districts for Arts District.

7. At least one working session with the RACC/PAAC, each Neighborhood Council, and residents.

8. Identification of other funding sources, local, state, federal, public and private to fully and successfully execute a vision of this magnitude.

9. City Staff time can be available to assist with administrative tasks such as scheduling of community meetings.

Independent Arts and Media
1667
For the Contract between the City of
Richmond and

EXHIBIT B

PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES

THAT EXCEED THE CONTRACT PAYMENT LIMIT UNLESS A CONTRACT

AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}

1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.

2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

3. Contractor shall submit timely invoices to the following address:

Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:

PO Box 4046
Richmond, CA 94804-0046

4. All invoices that are submitted by Contractor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.

5. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.

7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.

Winifred Day
Independent Arts and Media
ED Arts and Culture
Winifred Day
1668
For the Contract between the City of
Richmond and

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. Notices. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.

1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

City of Richmond
Richmond, CA 94804-0046

1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:

Independent Arts and Media
I d d t A t d M di
Winifred Day
P.O. Box 420442
San Francisco, CA
1669
General Conditions/EJ/TE 01-19-11 1 of 13

EXHIBIT D

GENERAL CONDITIONS

1. Independent Contractor. Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.

2. Brokers. Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.

3. City Property. The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

4. Patents, Trademarks, Copyrights and Rights in Data. Contractor shall not publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, 1670
General Conditions/EJ/TE 01-19-11 2 of 13
import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.

Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.

5. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.

If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.

6. Services. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor. 1671
General Conditions/EJ/TE 01-19-11 3 of 13
Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.

7. Records. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.

Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this Contract's termination (or for any further period that is required by law) and until all Federal or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make these records available to authorized representatives of the CITY, the State of California, and the United States Government.

Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.

Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.

City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract. 1672
General Conditions/EJ/TE 01-19-11 4 of 13
Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.

8. Changes and Extra Work. All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:

Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.

If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.

In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.

9. Additional Assistance. If this Contract requires Contractor to prepare plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue 1673
General Conditions/EJ/TE 01-19-11 5 of 13
any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.

10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.

City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.

11. Business License. Contractor shall obtain a Richmond Business License before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
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General Conditions/EJ/TE 01-19-11 6 of 13

13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.

Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to 1675
General Conditions/EJ/TE 01-19-11 7 of 13
indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.

The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section

15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.

16. Safety. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete 1676
General Conditions/EJ/TE 01-19-11 8 of 13
responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.

17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.

19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.

Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies . Contractor agrees to abide by the terms and conditions of said policies.

20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated 1677
General Conditions/EJ/TE 01-19-11 9 of 13
under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.

The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

21. Integration. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.

22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.

23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and 1678
General Conditions/EJ/TE 01-19-11 10 of 13
City reserves the right to employ other Contractors in connection with the project.

25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.

26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.

Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.

28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:

All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.

No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
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General Conditions/EJ/TE 01-19-11 11 of 13

29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."

30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.

This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.

31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.

32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

33. Interpretation. This Contract shall be interpreted as if drafted by both parties.

34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view 1680
General Conditions/EJ/TE 01-19-11 12 of 13
toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.

37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.

Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.

39. Performance and Final Acceptance.

Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.

Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard. 1681
General Conditions/EJ/TE 01-19-11 13 of 13
City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.

If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.

40. Survival. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion. 1682
For the Contract between the City of
Richmond and

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):

Independent Arts and Media
1683
For the Contract between the City of
Richmond and

EXHIBIT F

INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.

Independent Arts and Media
1684
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)

7. Contractor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
1685
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011

PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)
Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required. 1686
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performance Bond

3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
1687
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

CITY OF RICHMOND

STANDARD CONTRACT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

PR No: Vendor No: P.O./Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

2. Term. The effective date of this Contract is and it
terminates unless terminated as provided herein.

ED Arts and Culture Winifred Day
[email protected] (510) 620-6952
Arts District Strategic Plan contract approval.

Ceres Policy Research
3534 Rhoda Avenue
Oakland, CA 94602
Kerby Lynch
(510) 689-9375 [email protected]
June 25, 2024
December 30, 2024
50,000.00
✔
✔
1689

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.

10. Signatures. These signatures attest the parties' Contract hereto:

CITY OF RICHMOND CONTRACTOR:
a municipal corporation

By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)

Title: By:

I hereby certify that this Contract Title:
has been approved by City Council.

Date Signed:

By:

City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:

By:

By: Title:

City Attorney
Date Signed:

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
Ceres Policy Research
1690
For the Contract between the City of
Richmond and