Agenda — Richmond City Council, July 28, 2026 (part 10 of 15)

Instructions: Contractor must check all that may apply and shall provide supporting documentation: Requests received without supporting documentation will be returned._ This form is not intended for use if there is a material change in operations, such as assignment, bankruptcy, change of ownership, merger, etc. Material changes must be submitted on a "Notice of Material Change to Vendor Contract" form .

D Authorized Distributors/Dealers
___ Addition
___ Deletion
___ Supporting Documentation
�� Products/Services
ewAddition
__ Update Only
___ Supporting Documentation
D States/Territories
___ Supporting Documentation
Price Update
___ Supporting Documentation
�
_j_
v'
_Supportin
Discontinued
g Documentation
Products/Services
D Other
___ .Supporting Documentation
Notes: Contractor may include other notes regarding the contract update here: (attach another page if necessary) .

D
D
Approved by Email: Date------
Denied by Email: Date ______
Email Address: dfo �� 'f'f' e,X}\Jt1ne&Ss&s'n-t'4\�egion 4 ESC: ---------- , C,r)f\
DocuSign Envelope ID: BEB5FEB9-F3D2-4B92-9B3C-E41848344091 4/23/2020
1885
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request.

EPIC Business Solutions hereby provides notice of the following update to (Vendor Name)
Contract number: R190301_ for Office Supplies _on this date 10/23/20 .

Contract Title
Instructions: Vendors must check all that may apply and shall provide supporting documentation. Place your initials next to each item to confirm that documents are indeed included. Request received without supporting documentation will be returned. Be sure to sign prior to submitting your update for approval. This form is not intended for use if there is a material change in operations, which may adversely affect members, i.e. assignment, bankruptcy, change of ownership, merger, etc. Please contact a member of the OMNIA Partners Contracting Team to request a “Notice of Material Change to Vendor Contract” form.
 Authorized Distributors/Dealers
Addition
Deletion
Supporting Documentation
X Products/Services
x NewAddition
Update Only
Supporting Documentation
 States/Territories
Supporting Documentation
X Price Update
x Supporting Documentation
x Discontinued Products/Services
x Supporting Documentation
 Other
Supporting Documentation
Notes: Vendor may include other notes regarding the contract update here: (attach another page if necessary).

Items that have been discontinued have been removed and new items added as well as the pricing has been adjusted.

Submitted By: Douglas Fox
Title: Pricing Analyst
 Approved Date
 Denied Date
Contact Number: R190301
Email Address: [email protected] Region 4 ESC:

DocuSign Envelope ID: 4826AA32-7D94-4932-966A-3061AC9E655D X
10/27/2020 | 1:12 PM PDT
1886
Request for Contract Update
Pursuant to the terms of contract number___R190301__ for _____Office Supplies______ Contractor must notify and receive approval from Region 4 ESC when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4 ESC. Region 4 ESC reserves the right to accept or reject any request.
hereby provides notice of the following update on
(Contractor)
this date .

Instructions: Contractor must check all that may apply and shall provide supporting documentation. Requestsreceived without supporting documentation will be returned. This form is not intended for use if there is a material change in operations, such as assignment, bankruptcy, change of ownership, merger, etc. Material changes must be submitted on a “Notice of Material Change to Vendor Contract” form.  Authorized Distributors/Dealers
Addition
Deletion
Supporting Documentation
 Products/Services
NewAddition
Update Only
Supporting Documentation
 States/Territories
Supporting Documentation
 Price Update
Supporting Documentation
 Discontinued Products/Services
Supporting Documentation
 Other
Supporting Documentation
Notes: Contractor may include other notes regarding the contract update here: (attach another page if necessary).

Submitted By:

Title:
 Approved by Email: Date
 Denied by Email: Date
Email Address: Region 4 ESC:

EPIC Business Essentials
7/20/2020
X
X
Request to update Authorized Dealers
Scott Zintz
Managing Director
[email protected]
X
X
DocuSign Envelope ID: D4DD12F8-A024-42BD-83A3-CDE2B74BFA37 8/10/2020 | 6:05 PM CDT
1887
Dealer Dealer Name Dealer City Dealer ST
1305 1 Source Memphis TN
1305 1 Source Burnsville MN
T038 2M Business Products Dallas TX
217 A&W Office Supply Corpus Christi TX
0286 A.J. Stationers Elkridge MD
P017 AAA Business Supplies & Interiors San Francisco CA 1160 Affordable Office Furniture & Supplies Yuba City CA 1240 Alabama Office Supply Co Opelika AL
T023 Ashland Office Supply Ashland KY
1231 AVE Solutions Southfield MI
P010 A-Z Office Resource Inc Antioch TN
T042 Bertelson Brothers, Inc. Minneapolis MN
500357 Bishop's Office Needs Houston TX
1145 Blaisdell's Business Products Oakland CA
1118 Breakthrough Interactive, Inc dba Total Office Solutions Colorado CO 1195 Capital Services & Supplies Washington DC
1169 Cartridge Plus Riva MD
T050 Coastal Office Solutions Victoria TX
1243 Crest Office Products Brooklyn NY
1000 Daniksco Business Solutions, dba Office Plus of KS Wichita KS 8313 Data Source Media Lincoln NE
T060 DBI Business Interiors Lansing MI
0029 Egyptian Stationers dba Egyptian Workspace Partners Belleville IL 0559 Express Office Products Sylvania OH
X077 Faye's Office Supply Orange VA
1193 Firmins Office City Texarkana TX
P015 Friends Business Source Findlay OH
T028 Galloway Office Supplies Miami FL
P029 Gateway Printing and Office Supply dba Gateway San Antonio TX T016 Gibson's Office Supply Tucson AZ
1107 Greater Houston Office Products League City TX
702 Greenwood Office Outfitters Fort Worth TX
P001 Guernsey Office Products Dulles VA
1089 Hernandez Office Supply Nederland TX
0172 Hudson Office Supply Dothan AL
1045 Independence Business Supply Cleveland OH
630 Intivity East Rochester NY
0600 Jackpine Business Center Manistee MI
342 Jacobs-Gardner Office Products Bowie MD
0256 Kerr Office Elizabethtown KY
1296 Limitless Products, LLC dba 1 Stop Print & Office Supply Richardson TX 0139 Logsdon Office Supply Elk Grove IL
T017 Longhorn Office Products, Inc. Austin TX
DocuSign Envelope ID: D4DD12F8-A024-42BD-83A3-CDE2B74BFA37 1888
X022 Longview Office Supply, dba Edge Office Supplies Longview TX 0814 Lorick Office Products Columbia SC
1177 LOUISIANA OFFICE SOLUTIONS CO aka Louisiana

Baton Rouge LA
0730 Loy's Office Supplies La Grange GA
1267 Management Consulting, Inc dba MANCON Virginia Beach VA 0750 McCartney's Altoona PA
1189 Modern Imaging Solutions Canoga Park CA
0745 Mule-Durel New Orleans LA
T048 Navrat's Office Products Emporia KS
989 Newtown Office & Computer Supply, Inc dba Workplace Central Newtown PA T041 Oak Cliff Office Products Dallas TX
0052 OEC Office Plus Mobile AL
T020 Office City Express Delaware OH
1266 Office HQ Springfield IL
0263 Office Plus Business Center Danville VA
0243 Office Plus of Nevada Las Vegas NV
359 Office Products Alliance Independence MO
1271 Office Products Plus Ridgeland MS
0211 Office Service Co. Reading PA
P033 Office Solutions CA Yorba Linda CA
X123 One Source Office Products Northport AL
S003 Pacific Office Solutions Yakima WA
P028 Palace Art & Office Supply Santa Cruz CA
P012 Pay-LESS Office Supply Omaha NE
T057 PBZ Inc dba Office Products Nationwide aka Office Products Portland OR T027 Petter Business Systems Paducah KY
751 Pettus Office Products Little Rock AR
1120 Plano Office Supply Plano TX
1264 Red Rhino Office Supplies div of OESCO Tuscaloosa AL 0434 Regency Office & Promotional Products Dallas TX
T036 Reidsville's Office City Reidsville NC
1166 Reliant Business Products Houston TX
0013 Rogard's Champaign IL
884 Rudolph's Office & Computer Supply Elkridge MD
T025 Runco Office Supply & Equipment Elk Grove Village IL B004 San Antonio Lighthouse for the Blind San Antonio TX 0728 Schwegman's Office Supply Batesville AR
0754 Smart Business Source Troy MI
1071 Standard Office Products Houston TX
1204 Sun Coast Business Supply Gulfport MS
0082 Tallgrass Business Resources Coralville IA
1194 Tascosa Office Machines / Key Office Products Amarillo TX 986 Taylor Business Products Roxboro NC
DocuSign Envelope ID: D4DD12F8-A024-42BD-83A3-CDE2B74BFA37 1889
N004 The Knowledge Tree Memphis TN
431 The Office Center Inc Kilgore TX
1293 The Todd Venture Group dba Snap Supplies Richmond VA T019 Tierney Office Products Kansas City MO
995 Total Office Products Service Smyrna GA
0298 Triplett Office Essentials Urbandale IA
1282 Viking Office Supply Alexandria MN
0107 Warden's Office Products Modesto CA
P002 Warehouse Direct Inc Mount Prospect IL
T024 Wrigleys Office Products Boyertown PA
375 Wulbern-Koval Charleston SC
1220 Wytheville Office Supply Wytheville VA
DocuSign Envelope ID: D4DD12F8-A024-42BD-83A3-CDE2B74BFA37 1890
Request for Contract Update
Pursuant to the terms of contract number___R190301__ for _____Office Supplies______ Contractor must notify and receive approval from Region 4 ESC when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4 ESC. Region 4 ESC reserves the right to accept or reject any request.
hereby provides notice of the following update on
(Contractor)
this date .

Submitted By:

Title:
 Approved by Email: Date
 Denied by Email: Date
Email Address: Region 4 ESC:

EPIC Business Essentials
01/19/2021
X
X
Request to update Authorized Dealers:

Affordable Office Furniture & Supplies - Remove, sold
Global Office Solutions - added 1/4/2021
Herald Office Supply - added 1/13/2021
Scott Zintz
Managing Director
[email protected]
X
X
DocuSign Envelope ID: 7A888B95-66E4-4412-B035-9269238DB8E3 1/28/2021 | 7:01 AM PST X
1891
Dealer Dealer Name Dealer City Dealer ST
1305 1 Source Memphis TN
1305 1 Source Burnsville MN
T038 2M Business Products Dallas TX
217 A&W Office Supply Corpus Christi TX
0286 A.J. Stationers Elkridge MD
P017 AAA Business Supplies & Interiors San Francisco CA 1240 Alabama Office Supply Co Opelika AL
T023 Ashland Office Supply Ashland KY
1231 AVE Solutions Southfield MI
P010 A-Z Office Resource Inc Antioch TN
T042 Bertelson Brothers, Inc. Minneapolis MN
500357 Bishop's Office Needs Houston TX
1145 Blaisdell's Business Products Oakland CA
1118 Breakthrough Interactive, Inc dba Total Office Solutions Colorado CO 1195 Capital Services & Supplies Washington DC
1169 Cartridge Plus Riva MD
T050 Coastal Office Solutions Victoria TX
1243 Crest Office Products Brooklyn NY
1000 Daniksco Business Solutions, dba Office Plus of KS Wichita KS 8313 Data Source Media Lincoln NE
T060 DBI Business Interiors Lansing MI
0029 Egyptian Stationers dba Egyptian Workspace Partners Belleville IL 0559 Express Office Products Sylvania OH
X077 Faye's Office Supply Orange VA
1193 Firmins Office City Texarkana TX
P015 Friends Business Source Findlay OH
T028 Galloway Office Supplies Miami FL
P029 Gateway Printing and Office Supply dba Gateway San Antonio TX T016 Gibson's Office Supply Tucson AZ
798 Global Office Solutions Novi MI
1107 Greater Houston Office Products League City TX
702 Greenwood Office Outfitters Fort Worth TX
P001 Guernsey Office Products Dulles VA
302 Herald Office Supply Dillon SC
1089 Hernandez Office Supply Nederland TX
0172 Hudson Office Supply Dothan AL
X082 Huston's Office Supplies Stuart FL
1045 Independence Business Supply Cleveland OH
630 Intivity East Rochester NY
0600 Jackpine Business Center Manistee MI
342 Jacobs-Gardner Office Products Bowie MD
0256 Kerr Office Elizabethtown KY
DocuSign Envelope ID: 7A888B95-66E4-4412-B035-9269238DB8E3 1892
1296 Limitless Products, LLC dba 1 Stop Print & Office Supply Richardson TX 0139 Logsdon Office Supply Elk Grove IL
T017 Longhorn Office Products, Inc. Austin TX
X022 Longview Office Supply, dba Edge Office Supplies Longview TX 0814 Lorick Office Products Columbia SC
1177 LOUISIANA OFFICE SOLUTIONS CO aka Louisiana

Baton Rouge LA
0730 Loy's Office Supplies La Grange GA
1267 Management Consulting, Inc dba MANCON Virginia Beach VA 0750 McCartney's Altoona PA
500219 McKinney Office Supply Plano TX
1189 Modern Imaging Solutions Canoga Park CA
0745 Mule-Durel New Orleans LA
T048 Navrat's Office Products Emporia KS
989 Newtown Office & Computer Supply, Inc dba Workplace Central Newtown PA T041 Oak Cliff Office Products Dallas TX
0052 OEC Office Plus Mobile AL
T020 Office City Express Delaware OH
1266 Office HQ Springfield IL
0263 Office Plus Business Center Danville VA
0243 Office Plus of Nevada Las Vegas NV
359 Office Products Alliance Independence MO
1271 Office Products Plus Ridgeland MS
0211 Office Service Co. Reading PA
P033 Office Solutions CA Yorba Linda CA
X123 One Source Office Products Northport AL
S003 Pacific Office Solutions Yakima WA
P028 Palace Art & Office Supply Santa Cruz CA
P012 Pay-LESS Office Supply Omaha NE
T057 PBZ Inc dba Office Products Nationwide aka Office Products Portland OR T027 Petter Business Systems Paducah KY
751 Pettus Office Products Little Rock AR
1120 Plano Office Supply Plano TX
1264 Red Rhino Office Supplies div of OESCO Tuscaloosa AL 0434 Regency Office & Promotional Products Dallas TX
T036 Reidsville's Office City Reidsville NC
1166 Reliant Business Products Houston TX
0013 Rogard's Champaign IL
884 Rudolph's Office & Computer Supply Elkridge MD
T025 Runco Office Supply & Equipment Elk Grove Village IL B004 San Antonio Lighthouse for the Blind San Antonio TX 0728 Schwegman's Office Supply Batesville AR
0754 Smart Business Source Troy MI
1071 Standard Office Products Houston TX
DocuSign Envelope ID: 7A888B95-66E4-4412-B035-9269238DB8E3 1893
1204 Sun Coast Business Supply Gulfport MS
0082 Tallgrass Business Resources Coralville IA
1194 Tascosa Office Machines / Key Office Products Amarillo TX 986 Taylor Business Products Roxboro NC
N004 The Knowledge Tree Memphis TN
431 The Office Center Inc Kilgore TX
473 The Supply Room Ashland VA
1293 The Todd Venture Group dba Snap Supplies Richmond VA T019 Tierney Office Products Kansas City MO
995 Total Office Products Service Smyrna GA
0298 Triplett Office Essentials Urbandale IA
1066 United Supply Corp. Irvington NJ
1282 Viking Office Supply Alexandria MN
0107 Warden's Office Products Modesto CA
P002 Warehouse Direct Inc Mount Prospect IL
T024 Wrigleys Office Products Boyertown PA
375 Wulbern-Koval Charleston SC
1220 Wytheville Office Supply Wytheville VA
DocuSign Envelope ID: 7A888B95-66E4-4412-B035-9269238DB8E3 1894
Request for Contract Update
Pursuant to the terms of contract number___R190301__ for _____Office Supplies______ Contractor must notify and receive approval from Region 4 ESC when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4 ESC. Region 4 ESC reserves the right to accept or reject any request.
hereby provides notice of the following update on
(Contractor)
this date .

Submitted By:

Title:
 Approved by Email: Date
 Denied by Email: Date
Email Address: Region 4 ESC:

EPIC Business Essentials
11/2/2021
X
X
Bertelson Brothers, Inc. - Remove, sold
Bishop's Office Needs - Remove, resigned
Coastal Office Solutions - Remove, inactive
Hudson Office Supply - Remove, resigned
Amanda Lusk
Admin Assistant
[email protected]
X
X
Reidsville's Office City - Remove, resigned
Red Rhino Office Supplies - Remove, resigned
Office Solutions Northwest - Added
Reliable Paper - Added Office Service Co. - Remove, inactive SOS Speedy Office Supply - Added
Viking Office Supply - Remove, inactive
Wrigley's Office Products - Remove, sold
DocuSign Envelope ID: 9D681614-6402-4E18-ADB3-60145C3886BD 11/8/2021 | 9:51 AM CST
Robert Zingelmann
1895
Dealer Dealer Name Dealer City Dealer ST
1305 1 Source Memphis TN
1305 1 Source Burnsville MN
T038 2M Business Products Dallas TX
217 A&W Office Supply Corpus Christi TX
0286 A.J. Stationers Elkridge MD
P017 AAA Business Supplies & Interiors San Francisco CA 1240 Alabama Office Supply Co Opelika AL
T023 Ashland Office Supply Ashland KY
1231 AVE Solutions Southfield MI
P010 A-Z Office Resource Inc Antioch TN
1145 Blaisdell's Business Products Oakland CA
1118 Breakthrough Interactive, Inc dba Total Office Solutions Colorado CO 1195 Capital Services & Supplies Washington DC
1169 Cartridge Plus Riva MD
1243 Crest Office Products Brooklyn NY
1000 Daniksco Business Solutions, dba Office Plus of KS Wichita KS T060 DBI Business Interiors Lansing MI
P023 Eaton Office Supply Amherst NY
0029 Egyptian Stationers dba Egyptian Workspace Partners Belleville IL X077 Faye's Office Supply Orange VA
P015 Friends Business Source Findlay OH
T028 Galloway Office Supplies Miami FL
P029 Gateway Printing and Office Supply dba Gateway San Antonio TX T016 Gibson's Office Supply Tucson AZ
1107 Greater Houston Office Products League City TX
702 Greenwood Office Outfitters Fort Worth TX
P001 Guernsey Office Products Dulles VA
302 Herald Office Supply Dillon SC
1089 Hernandez Office Supply Nederland TX
X082 Huston's Office Supplies Stuart FL
1045 Independence Business Supply Cleveland OH
0600 Jackpine Business Center Manistee MI
342 Jacobs-Gardner Office Products Bowie MD
0256 Kerr Office Elizabethtown KY
1296 Limitless Products, LLC dba 1 Stop Print & Office Supply Richardson TX 0139 Logsdon Office Supply Elk Grove IL
T017 Longhorn Office Products, Inc. Austin TX
X022 Longview Office Supply, dba Edge Office Supplies Longview TX 0814 Lorick Office Products Columbia SC
1177 LOUISIANA OFFICE SOLUTIONS CO aka Louisiana Baton Rouge LA 0730 Loy's Office Supplies La Grange GA
1267 Management Consulting, Inc dba MANCON Virginia Beach VA 0750 McCartney's Altoona PA
DocuSign Envelope ID: 9D681614-6402-4E18-ADB3-60145C3886BD 1896
500219 McKinney Office Supply Plano TX
1189 Modern Imaging Solutions Canoga Park CA
0745 Mule-Durel New Orleans LA
T048 Navrat's Office Products Emporia KS
989 Newtown Office & Computer Supply, Inc dba Workplace Central Newtown PA T041 Oak Cliff Office Products Dallas TX
0052 OEC Office Plus Mobile AL
T020 Office City Express Delaware OH
1266 Office HQ Springfield IL
0263 Office Plus Business Center Danville VA
0243 Office Plus of Nevada Las Vegas NV
359 Office Products Alliance Independence MO
1271 Office Products Plus Ridgeland MS
P033 Office Solutions CA Yorba Linda CA
T012 Office Solutions Northwest Yakima WA
783 One Point Scranton PA
X123 One Source Office Products Northport AL
S003 Pacific Office Solutions Yakima WA
P028 Palace Art & Office Supply Santa Cruz CA
T057 PBZ Inc dba Office Products Nationwide aka Office Products Portland OR T027 Petter Business Systems Paducah KY
751 Pettus Office Products Little Rock AR
1120 Plano Office Supply Plano TX
0434 Regency Office & Promotional Products Dallas TX
455 Reliable Paper Acworth GA
1166 Reliant Business Products Houston TX
0013 Rogard's Champaign IL
884 Rudolph's Office & Computer Supply Elkridge MD
T025 Runco Office Supply & Equipment Elk Grove Village IL B004 San Antonio Lighthouse for the Blind San Antonio TX 0728 Schwegman's Office Supply Batesville AR
0754 Smart Business Source Troy MI
0581 SOS Speedy Office Supply Warrensville OH
1071 Standard Office Products Houston TX
1204 Sun Coast Business Supply Gulfport MS
0082 Tallgrass Business Resources Coralville IA
1194 Tascosa Office Machines / Key Office Products Amarillo TX 986 Taylor Business Products Roxboro NC
N004 The Knowledge Tree Memphis TN
431 The Office Center Inc Kilgore TX
473 The Supply Room Ashland VA
1293 The Todd Venture Group dba Snap Supplies Richmond VA 995 Total Office Products Service Smyrna GA
DocuSign Envelope ID: 9D681614-6402-4E18-ADB3-60145C3886BD 1897
0298 Triplett Office Essentials Urbandale IA
1066 United Supply Corp. Irvington NJ
0107 Warden's Office Products Modesto CA
P002 Warehouse Direct Inc Mount Prospect IL
375 Wulbern-Koval Charleston SC
1220 Wytheville Office Supply Wytheville VA
DocuSign Envelope ID: 9D681614-6402-4E18-ADB3-60145C3886BD 1898
1899
1900
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request.

EPIC Business Solutions hereby provides notice of the following update to (Vendor Name)
Contract number: R190301_ for Office Supplies _on this date 4/8/2022.

Authorized Distributors/Dealers
Addition
Deletion
Supporting Documentation
X Products/Services
x New Addition
Update Only
x Supporting Documentation
States/Territories
Supporting Documentation
X Price Update
x Supporting Documentation
X Discontinued Products/Services
x Supporting Documentation
Other
Supporting Documentation
Notes: Vendor may include other notes regarding the contract update here: (attach another page if necessary).

Submitted By: Douglas Fox
Title: Pricing Analyst
Approved Date Denied Date
Contact Number: R190301
Email Address: [email protected] Region 4 ESC:
1901
Christine,
This is your official notice that the OMNIA Q1 2022 price file is available and it will go into effect April 18th, 2022.

Due to the unprecedented inflationary times in our industry the following changes have been made to the price file.

Total items 11,676
Discontinued 1,410
New 235
Overall the prices increased an average of 1.2%.

Core:
2,309 items.
147 new items were added.

Overall the prices increased an average of 5.82%.
1,110 had their prices increased and average of 12.02%. 10 items had their prices reduced an average of -10.17%.

Non-Core:
9,367 items.
88 New Items
Overall the prices increased .11%.
183 items where the prices changed an average of 5.72%. 52 items were reduced -9.25%.
131 items increased an average of 11.66%.

Thanks!
Douglas Fox
Pricing Analyst
EPIC Business Essentials.
317-663-8605 Direct
1902
1903
1904
1905
1906
1907
1908
1909
1910
1911
1912
1913
1914
1915
1916
1917
1918
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request.

EPIC Business Essentials hereby provides notice of the following update to (Vendor Name) Contract number: R190301_ for Office Supplies/Technology _on this date 1/30/2024. Contract Title Instructions: Vendors must check all that may apply and shall provide supporting documentation. Place your initials next to each item to confirm that documents are indeed included. Request received without supporting documentation will be returned. Be sure to sign prior to submitting your update for approval. This form is not intended for use if there is a material change in operations, which may adversely affect members, i.e. assignment, bankruptcy, change of ownership, merger, etc. Please contact a member of the OMNIA Partners Contracting Team to request a “Notice of Material Change to Vendor Contract” form.

X Authorized Distributors/Dealers
X Addition
Deletion
Supporting Documentation
Products/Services
NewAddition
Update Only
Supporting Documentation
 States/Territories
Supporting Documentation
Price Update
Supporting Documentation
Discontinued Products/Services
Supporting Documentation
 Other
Supporting Documentation
Notes: Vendor may include other notes regarding the contract update here: (attach another page if necessary).

Request to add as a dealer/distributor: Office Products Alliance (OPA) 2015 Washington Street, Kansas City, MO 64108 to provide network cable services and solutions under the category Office Equipment and Technology. Pricing will be locally negotiated between member and servicing dealer by project scope.

Submitted By: Douglas Fox
Title: Pricing Analyst
 Approved Date
 Denied Date
Contact Number: R190301
Email Address: [email protected] Region 4 ESC:

DocuSign Envelope ID: 8AAF9ED2-7DC4-44D1-B469-83FE71299CF9 2/5/2024 | 1:19 PM CST
1919
Request for Contract Update
Pursuant to the terms of contract number___R190301__ for _____Office Supplies______ Contractor must notify and receive approval from Region 4 ESC when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4 ESC. Region 4 ESC reserves the right to accept or reject any request.
hereby provides notice of the following update on
(Contractor)
this date .

Submitted By:

Title:
 Approved by Email: Date
 Denied by Email: Date
Email Address: Region 4 ESC:

EPIC Business Essentials
1/30/2024
X
X
Amanda Lusk
Admin Assistant
[email protected]
X
X
Crest Office Products- Removed, resigned
Eakes - Added
Boss Inc - Added
Lake Charles Office Supply - Added
Latsons.com - Added Liberty Data Products - Removed, sold Office Mart - Added
Source Office & Technology - Added
Sundance Office Supply - Added
The Knowledge Tree - Removed, resigned
*Name Change - San Antonio Lighthouse is now Vibrant Works DocuSign Envelope ID: 5830A822-A580-4E61-8911-2CC41EC6D49A 2/23/2024 | 10:58 PM CST
1920
Dealer Dealer Name Dealer City Dealer ST
1305 1 Source Memphis TN
1305 1 Source Burnsville MN
T038 2M Business Products Dallas TX
0286 A.J. Stationers Elkridge MD
P017 AAA Business Supplies & Interiors San Francisco CA 1240 Alabama Office Supply Co Opelika AL
722 Arrow Office Supply Detroit MI
P010 A-Z Office Resource Inc Antioch TN
1239 Ball Office Products Richmond VA
1145 Blaisdell's Business Products Oakland CA
500182 BOSS Inc Glendive MT
589 Buro, LLC West Plains MO
1169 Cartridge Plus Riva MD
461 Complete Printer Source, Inc. dba CPS Office Products Erlanger KY 582 Coral Port Sacramento CA
1290 Court Street Office Supplies Brooklyn NY
1000 Daniksco Business Solutions, dba Office Plus of KS Wichita KS 251 Digital Buyer Los Angeles CA
P003 Eakes Grand Island NE
P023 Eaton Office Supply Amherst NY
0029 Egyptian Stationers dba Egyptian Workspace Partners Belleville IL 1014 Ferris OfficeSmart Shreveport LA
X077 Faye's Office Supply Orange VA
T028 Galloway Office Supplies Miami FL
P011 General Office Supply Lafayette LA
1107 Greater Houston Office Products League City TX
P004 Greenville Office Supply Greer SC
P001 Guernsey Office Products Dulles VA
T043 Gulf Coast Business Supply Gulfport MS
302 Herald Office Supply Dillon SC
1089 Hernandez Office Supply Nederland TX
1045 Independence Business Supply Cleveland OH
0600 Jackpine Business Center Manistee MI
342 Jacobs-Gardner Office Products Bowie MD
A030 Kamo Manufacturing Co. Inc Augusta GA
0256 Kerr Office Elizabethtown KY
P011LC Lake Charles Office Supply Lake Charles LA
1306 Latsons.com Sulphur Springs TX
0139 Logsdon Office Supply Addison IL
X022 Longview Office Supply, dba Edge Office Supplies Longview TX 0814 Lorick Office Products Columbia SC
0165 Louisiana Office Products Harahan LA
DocuSign Envelope ID: 5830A822-A580-4E61-8911-2CC41EC6D49A 1921
1177 LOUISIANA OFFICE SOLUTIONS CO aka Louisiana

Baton Rouge LA
0730 Loy's Office Supplies La Grange GA
1267 Management Consulting, Inc dba MANCON Virginia Beach VA 500219 McKinney Office Supply Plano TX
1189 Modern Imaging Solutions Canoga Park CA
0745 Mule-Durel New Orleans LA
989 Newtown Office & Computer Supply, Inc dba Workplace Central Newtown PA 0052 OEC Office Plus Mobile AL
T020 Office City Express Delaware OH
1004 OfficeExpress Office Products Cedar Rapids IA
1266 Office HQ Springfield IL
P011OM Office Mart Lafayette LA
0263 Office Plus Business Center Danville VA
0243 Office Plus of Nevada Las Vegas NV
359 Office Products Alliance Kansas City MO
1271 Office Products Plus Ridgeland MS
119 OfficePro Beloit WI
P033 Office Solutions CA Yorba Linda CA
229 Office Solutons & Innovations Mobile AL
T012 Office Solutions Northwest Yakima WA
X123 One Source Office Products Northport AL
S003 Pacific Office Solutions Yakima WA
P028 Palace Art & Office Supply Santa Cruz CA
T057 PBZ Inc dba Office Products Nationwide aka Office Products Northwest Portland OR T027 Petter Business Systems Paducah KY
751 Pettus Office Products Little Rock AR
1120 Plano Office Supply Plano TX
317 Rangel Distributing Kansas City KS
0434 Regency Office & Promotional Products Dallas TX
455 Reliable Paper Acworth GA
1166 Reliant Business Products Houston TX
0013 Rogard's Champaign IL
884 Rudolph's Office & Computer Supply Elkridge MD
T025 Runco Office Supply & Equipment Elk Grove Village IL 609 Sandia Office Supply Albuquerque NM
0624 Sayes Office Supply Alexandria LA
0428 Sheffield Office Products Duluth GA
0754 Smart Business Source Troy MI
P038 Source Office & Technology Golden CO
1204 Sun Coast Business Supply Gulfport MS
377 Sundance Office Supply Broken Arrow OK
1194 Tascosa Office Machines / Key Office Products Amarillo TX 986 Taylor Business Products Roxboro NC
DocuSign Envelope ID: 5830A822-A580-4E61-8911-2CC41EC6D49A 1922
8330 The Data House Columbus OH
431 The Office Center Inc Kilgore TX
473 The Supply Room Ashland VA
1293 The Todd Venture Group dba Snap Supplies Richmond VA 995 Total Office Products Service Smyrna GA
0298 Triplett Office Essentials Urbandale IA
0581 United Business Supply Warrensville OH
1066 United Supply Corp. Irvington NJ
0550 VDS Business Solutions, LLC Ball Ground GA
B004 Vibrant Works San Antonio TX
P013 Village Office Supply Somerset NJ
0107 Warden's Office Products Modesto CA
P002 Warehouse Direct Inc Mount Prospect IL
DocuSign Envelope ID: 5830A822-A580-4E61-8911-2CC41EC6D49A 1923
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request.

EPIC Business Solutions hereby provides notice of the following update to (Vendor Name) Contract number: R190301_ for Office Supplies _on this date 3/15/2024. Contract Title Instructions: Vendors must check all that may apply and shall provide supporting documentation. Place your initials next to each item to confirm that documents are indeed included. Request received without supporting documentation will be returned. Be sure to sign prior to submitting your update for approval. This form is not intended for use if there is a material change in operations, which may adversely affect members, i.e. assignment, bankruptcy, change of ownership, merger, etc. Please contact a member of the OMNIA Partners Contracting Team to request a “Notice of Material Change to Vendor Contract” form.
 Authorized Distributors/Dealers
Addition
Deletion
Supporting Documentation
X Products/Services
NewAddition
Update Only
Supporting Documentation
 States/Territories
Supporting Documentation
Price Update
X Supporting Documentation
Discontinued Products/Services
X Supporting Documentation
 Other
Supporting Documentation
Notes: Vendor may include other notes regarding the contract update here: (attach another page if necessary).

Request to submit Q1 2024 Price File and synopsis.

Submitted By: Douglas Fox
Title: Pricing Analyst
 Approved Date
 Denied Date
Contact Number: R190301
Email Address: [email protected] Region 4 ESC:

DocuSign Envelope ID: DB522949-1799-4A3E-9DA3-9E27B0C1AAE5 3/20/2024 | 10:00 AM CDT
1924
3/15/2024
The following is a synopsis of the OMNIA Q1 2024 Price file. • There are now 11,180 items on the Omnia contract.
• 532 items have been discontinued.
• 5 UOM Changes.
• 1 new item.
• On average the prices increased .61%.
• 2,077 items had their prices change 3.29%.
• 456 items had their prices reduced on average -3.70%. • 1,619 items had their prices increase on average 3.29%.

Core:
• There are 2,120 items on the Core and the prices increased on average 1.32%. • There are 786 items where prices increased on average 3.56%. • 107 items decreased on average -7.26%.
• 678 items increased on average 5.28%.
• 1 UOM change.
• 1 New item.

Non-Core:
• There are 9,060 items on the Non-Core Contract.
• On average the prices increased .44%.
• 1,292 items changed on average 3.06%.
• 350 items decreased on average -2.79%
• 941 items increased on average 5.24 %.
• 4 items had their UOM changed.

Douglas Fox
Epic Business Essentials
317-663-8605
DocuSign Envelope ID: DB522949-1799-4A3E-9DA3-9E27B0C1AAE5 1925
Request for Contract Update
Pursuant to the terms of contract number___R190301__ for _____Office Supplies______ Contractor must notify and receive approval from Region 4 ESC when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4 ESC. Region 4 ESC reserves the right to accept or reject any request.
hereby provides notice of the following update on
(Contractor)
this date .

Submitted By:

Title:
 Approved by Email: Date
 Denied by Email: Date
Email Address: Region 4 ESC:

EPIC Business Essentials
5/15/2024
X
X
Amanda Lusk
Admin Assistant
[email protected]
X
X
Knowledge Tree - Added Coral Port - Resigned
Benjamin Office Supply - Added
Motor City Office Solutions - Added Office Plus of Nevada - Resigned Complete Printer Source -Resigned
The Office Center Inc - Resigned
Triplett Office Essentials - Resigned
Sheffield Office Products - Resigned
DocuSign Envelope ID: 93DACE5F-38DB-46AA-B103-E935F95304E8 May 16, 2024 | 11:47 AM CDT
1926
Dealer Dealer Name Dealer City Dealer ST
1305 1 Source Memphis TN
1305 1 Source Burnsville MN
T038 2M Business Products Dallas TX
0286 A.J. Stationers Elkridge MD
P017 AAA Business Supplies & Interiors San Francisco CA 1240 Alabama Office Supply Co Opelika AL
722 Arrow Office Supply Detroit MI
P010 A-Z Office Resource Inc Antioch TN
1239 Ball Office Products Richmond VA
1074 Benjamin Office Supply Rockville MD
1145 Blaisdell's Business Products Oakland CA
500182 BOSS Inc Glendive MT
589 Buro, LLC West Plains MO
1169 Cartridge Plus Riva MD
1290 Court Street Office Supplies Brooklyn NY
1000 Daniksco Business Solutions, dba Office Plus of KS Wichita KS 251 Digital Buyer Los Angeles CA
P003 Eakes Grand Island NE
P023 Eaton Office Supply Amherst NY
0029 Egyptian Stationers dba Egyptian Workspace Partners Belleville IL 1014 Ferris OfficeSmart Shreveport LA
X077 Faye's Office Supply Orange VA
T028 Galloway Office Supplies Miami FL
P011 General Office Supply Lafayette LA
1107 Greater Houston Office Products League City TX
P004 Greenville Office Supply Greer SC
P001 Guernsey Office Products Dulles VA
T043 Gulf Coast Business Supply Gulfport MS
302 Herald Office Supply Dillon SC
1089 Hernandez Office Supply Nederland TX
1045 Independence Business Supply Cleveland OH
0600 Jackpine Business Center Manistee MI
342 Jacobs-Gardner Office Products Bowie MD
A030 Kamo Manufacturing Co. Inc Augusta GA
0256 Kerr Office Elizabethtown KY
N004 Knowledge Tree Memphis TN
P011LC Lake Charles Office Supply Lake Charles LA
1306 Latsons.com Sulphur Springs TX
0139 Logsdon Office Supply Addison IL
X022 Longview Office Supply, dba Edge Office Supplies Longview TX 0814 Lorick Office Products Columbia SC
0165 Louisiana Office Products Harahan LA
DocuSign Envelope ID: 93DACE5F-38DB-46AA-B103-E935F95304E8 1927
1177 LOUISIANA OFFICE SOLUTIONS CO aka Louisiana

Baton Rouge LA
0730 Loy's Office Supplies La Grange GA
1267 Management Consulting, Inc dba MANCON Virginia Beach VA 500219 McKinney Office Supply Plano TX
1189 Modern Imaging Solutions Canoga Park CA
I754MC Motor City Office Solutions Troy MI
0745 Mule-Durel New Orleans LA
989 Newtown Office & Computer Supply, Inc dba Workplace Central Newtown PA 0052 OEC Office Plus Mobile AL
T020 Office City Express Delaware OH
1004 OfficeExpress Office Products Cedar Rapids IA
1266 Office HQ Springfield IL
P011OM Office Mart Lafayette LA
0263 Office Plus Business Center Danville VA
359 Office Products Alliance Kansas City MO
1271 Office Products Plus Ridgeland MS
119 OfficePro Beloit WI
P033 Office Solutions CA Yorba Linda CA
229 Office Solutons & Innovations Mobile AL
T012 Office Solutions Northwest Yakima WA
X123 One Source Office Products Northport AL
S003 Pacific Office Solutions Yakima WA
P028 Palace Art & Office Supply Santa Cruz CA
T057 PBZ Inc dba Office Products Nationwide aka Office Products Northwest Portland OR T027 Petter Business Systems Paducah KY
751 Pettus Office Products Little Rock AR
1120 Plano Office Supply Plano TX
317 Rangel Distributing Kansas City KS
0434 Regency Office & Promotional Products Dallas TX
455 Reliable Paper Acworth GA
1166 Reliant Business Products Houston TX
0013 Rogard's Champaign IL
884 Rudolph's Office & Computer Supply Elkridge MD
T025 Runco Office Supply & Equipment Elk Grove Village IL 609 Sandia Office Supply Albuquerque NM
0624 Sayes Office Supply Alexandria LA
0754 Smart Business Source Troy MI
P038 Source Office & Technology Golden CO
1204 Sun Coast Business Supply Gulfport MS
377 Sundance Office Supply Broken Arrow OK
1194 Tascosa Office Machines / Key Office Products Amarillo TX 986 Taylor Business Products Roxboro NC
8330 The Data House Columbus OH
DocuSign Envelope ID: 93DACE5F-38DB-46AA-B103-E935F95304E8 1928
473 The Supply Room Ashland VA
1293 The Todd Venture Group dba Snap Supplies Richmond VA 995 Total Office Products Service Smyrna GA
0581 United Business Supply Warrensville OH
1066 United Supply Corp. Irvington NJ
0550 VDS Business Solutions, LLC Ball Ground GA
B004 Vibrant Works San Antonio TX
P013 Village Office Supply Somerset NJ
0107 Warden's Office Products Modesto CA
P002 Warehouse Direct Inc Mount Prospect IL
DocuSign Envelope ID: 93DACE5F-38DB-46AA-B103-E935F95304E8 1929
Request for Contract Update
Pursuant to the terms of contract number___R190301__ for _____Office Supplies______ Contractor must notify and receive approval from Region 4 ESC when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4 ESC. Region 4 ESC reserves the right to accept or reject any request.
hereby provides notice of the following update on
(Contractor)
this date .

Submitted By:

Title:
 Approved by Email: Date
 Denied by Email: Date
Email Address: Region 4 ESC:

EPIC Business Essentials
8/13/2024
X
X
Amanda Lusk
Admin Assistant
[email protected]
X
X
Arrow Office Supply - Resigned
The Office Market - Added
Court Street Office Supplies - Resigned
A.J. Stationers -Removed
Docusign Envelope ID: F390FFC8-DCA6-4AAB-84AA-F6830CAB460A August 16, 2024 | 1:47 PM C
1930
Dealer Dealer Name Dealer City Dealer ST
1305 1 Source Memphis TN
1305 1 Source Burnsville MN
T038 2M Business Products Dallas TX
P017 AAA Business Supplies & Interiors San Francisco CA 1240 Alabama Office Supply Co Opelika AL
P010 A-Z Office Resource Inc Antioch TN
1239 Ball Office Products Richmond VA
1074 Benjamin Office Supply Rockville MD
1145 Blaisdell's Business Products Oakland CA
500182 BOSS Inc Glendive MT
589 Buro, LLC West Plains MO
1169 Cartridge Plus Riva MD
1000 Daniksco Business Solutions, dba Office Plus of KS Wichita KS 251 Digital Buyer Los Angeles CA
P003 Eakes Grand Island NE
P023 Eaton Office Supply Amherst NY
0029 Egyptian Stationers dba Egyptian Workspace Partners Belleville IL 1014 Ferris OfficeSmart Shreveport LA
X077 Faye's Office Supply Orange VA
T028 Galloway Office Supplies Miami FL
P011 General Office Supply Lafayette LA
1107 Greater Houston Office Products League City TX
P004 Greenville Office Supply Greer SC
P001 Guernsey Office Products Dulles VA
T043 Gulf Coast Business Supply Gulfport MS
302 Herald Office Supply Dillon SC
1089 Hernandez Office Supply Nederland TX
1045 Independence Business Supply Cleveland OH
0600 Jackpine Business Center Manistee MI
342 Jacobs-Gardner Office Products Bowie MD
A030 Kamo Manufacturing Co. Inc Augusta GA
0256 Kerr Office Elizabethtown KY
N004 Knowledge Tree Memphis TN
P011LC Lake Charles Office Supply Lake Charles LA
1306 Latsons.com Sulphur Springs TX
0139 Logsdon Office Supply Addison IL
X022 Longview Office Supply, dba Edge Office Supplies Longview TX 0814 Lorick Office Products Columbia SC
0165 Louisiana Office Products Harahan LA
1177 LOUISIANA OFFICE SOLUTIONS CO aka Louisiana

Baton Rouge LA
0730 Loy's Office Supplies La Grange GA
1267 Management Consulting, Inc dba MANCON Virginia Beach VA Docusign Envelope ID: F390FFC8-DCA6-4AAB-84AA-F6830CAB460A 1931
500219 McKinney Office Supply Plano TX
1189 Modern Imaging Solutions Canoga Park CA
I754MC Motor City Office Solutions Troy MI
0745 Mule-Durel New Orleans LA
989 Newtown Office & Computer Supply, Inc dba Workplace Central Newtown PA 0052 OEC Office Plus Mobile AL
T020 Office City Express Delaware OH
1004 OfficeExpress Office Products Cedar Rapids IA
1266 Office HQ Springfield IL
P011OM Office Mart Lafayette LA
0263 Office Plus Business Center Danville VA
359 Office Products Alliance Kansas City MO
1271 Office Products Plus Ridgeland MS
119 OfficePro Beloit WI
P033 Office Solutions CA Yorba Linda CA
229 Office Solutons & Innovations Mobile AL
T012 Office Solutions Northwest Yakima WA
X123 One Source Office Products Northport AL
S003 Pacific Office Solutions Yakima WA
P028 Palace Art & Office Supply Santa Cruz CA
T057 PBZ Inc dba Office Products Nationwide aka Office Products Northwest Portland OR T027 Petter Business Systems Paducah KY
751 Pettus Office Products Little Rock AR
1120 Plano Office Supply Plano TX
317 Rangel Distributing Kansas City KS
0434 Regency Office & Promotional Products Dallas TX
455 Reliable Paper Acworth GA
1166 Reliant Business Products Houston TX
0013 Rogard's Champaign IL
884 Rudolph's Office & Computer Supply Elkridge MD
T025 Runco Office Supply & Equipment Elk Grove Village IL 609 Sandia Office Supply Albuquerque NM
0624 Sayes Office Supply Alexandria LA
0754 Smart Business Source Troy MI
P038 Source Office & Technology Golden CO
1204 Sun Coast Business Supply Gulfport MS
377 Sundance Office Supply Broken Arrow OK
1194 Tascosa Office Machines / Key Office Products Amarillo TX 986 Taylor Business Products Roxboro NC
8330 The Data House Columbus OH
1212 The Office Market Mandeville LA
473 The Supply Room Ashland VA
1293 The Todd Venture Group dba Snap Supplies Richmond VA Docusign Envelope ID: F390FFC8-DCA6-4AAB-84AA-F6830CAB460A 1932
995 Total Office Products Service Smyrna GA
0581 United Business Supply Warrensville OH
1066 United Supply Corp. Irvington NJ
0550 VDS Business Solutions, LLC Ball Ground GA
B004 Vibrant Works San Antonio TX
P013 Village Office Supply Somerset NJ
0107 Warden's Office Products Modesto CA
P002 Warehouse Direct Inc Mount Prospect IL
Docusign Envelope ID: F390FFC8-DCA6-4AAB-84AA-F6830CAB460A 1933
Request for Contract Update
Pursuant to the terms of contract number___R190301__ for _____Office Supplies______ Contractor must notify and receive approval from Region 4 ESC when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4 ESC. Region 4 ESC reserves the right to accept or reject any request.
hereby provides notice of the following update on
(Contractor)
this date .

Submitted By:

Title:
 Approved by Email: Date
 Denied by Email: Date
Email Address: Region 4 ESC:

EPIC Business Essentials
11/21/2024
X
X
Amanda Lusk
Admin Assistant
[email protected]
X
X
Bluefin Office Group - Added Newtown Office dba Workplace Central -Removed Limitless Office Products - Added
The Todd Venture Group dba Snap Supplies - Update name to Snap Office Supplies and City Docusign Envelope ID: C9017EE0-11F1-470B-8369-3684F7D5D2F6 November 25, 2024 | 9:44 AM C
1934
Dealer Dealer Name Dealer City Dealer ST
1305 1 Source Memphis TN
1305 1 Source Burnsville MN
T038 2M Business Products Dallas TX
P017 AAA Business Supplies & Interiors San Francisco CA 1240 Alabama Office Supply Co Opelika AL
P010 A-Z Office Resource Inc Antioch TN
1239 Ball Office Products Richmond VA
1074 Benjamin Office Supply Rockville MD
1145 Blaisdell's Business Products Oakland CA
0277 Bluefin Office Group Orem UT
500182 BOSS Inc Glendive MT
589 Buro, LLC West Plains MO
1169 Cartridge Plus Riva MD
1000 Daniksco Business Solutions, dba Office Plus of KS Wichita KS 251 Digital Buyer Los Angeles CA
P003 Eakes Grand Island NE
P023 Eaton Office Supply Amherst NY
0029 Egyptian Stationers dba Egyptian Workspace Partners Belleville IL 1014 Ferris OfficeSmart Shreveport LA
X077 Faye's Office Supply Orange VA
T028 Galloway Office Supplies Miami FL
P011 General Office Supply Lafayette LA
1107 Greater Houston Office Products League City TX
P004 Greenville Office Supply Greer SC
P001 Guernsey Office Products Dulles VA
T043 Gulf Coast Business Supply Gulfport MS
302 Herald Office Supply Dillon SC
1089 Hernandez Office Supply Nederland TX
1045 Independence Business Supply Cleveland OH
0600 Jackpine Business Center Manistee MI
342 Jacobs-Gardner Office Products Bowie MD
A030 Kamo Manufacturing Co. Inc Augusta GA
0256 Kerr Office Elizabethtown KY
N004 Knowledge Tree Memphis TN
P011LC Lake Charles Office Supply Lake Charles LA
1306 Latsons.com Sulphur Springs TX
X028 Limitless Office Products Richardson TX
0139 Logsdon Office Supply Addison IL
X022 Longview Office Supply, dba Edge Office Supplies Longview TX 0814 Lorick Office Products Columbia SC
0165 Louisiana Office Products Harahan LA
1177 LOUISIANA OFFICE SOLUTIONS CO aka Louisiana

Baton Rouge LA
Docusign Envelope ID: C9017EE0-11F1-470B-8369-3684F7D5D2F6 1935
0730 Loy's Office Supplies La Grange GA
1267 Management Consulting, Inc dba MANCON Virginia Beach VA 500219 McKinney Office Supply Plano TX
1189 Modern Imaging Solutions Canoga Park CA
I754MC Motor City Office Solutions Troy MI
0745 Mule-Durel New Orleans LA
0052 OEC Office Plus Mobile AL
T020 Office City Express Delaware OH
1004 OfficeExpress Office Products Cedar Rapids IA
1266 Office HQ Springfield IL
P011OM Office Mart Lafayette LA
0263 Office Plus Business Center Danville VA
359 Office Products Alliance Kansas City MO
1271 Office Products Plus Ridgeland MS
119 OfficePro Beloit WI
P033 Office Solutions CA Yorba Linda CA
229 Office Solutons & Innovations Mobile AL
T012 Office Solutions Northwest Yakima WA
X123 One Source Office Products Northport AL
S003 Pacific Office Solutions Yakima WA
P028 Palace Art & Office Supply Santa Cruz CA
T057 PBZ Inc dba Office Products Nationwide aka Office Products Northwest Portland OR T027 Petter Business Systems Paducah KY
751 Pettus Office Products Little Rock AR
1120 Plano Office Supply Plano TX
317 Rangel Distributing Kansas City KS
0434 Regency Office & Promotional Products Dallas TX
455 Reliable Paper Acworth GA
1166 Reliant Business Products Houston TX
0013 Rogard's Champaign IL
884 Rudolph's Office & Computer Supply Elkridge MD
T025 Runco Office Supply & Equipment Elk Grove Village IL 609 Sandia Office Supply Albuquerque NM
0624 Sayes Office Supply Alexandria LA
0754 Smart Business Source Troy MI
P038 Source Office & Technology Golden CO
1204 Sun Coast Business Supply Gulfport MS
377 Sundance Office Supply Broken Arrow OK
1194 Tascosa Office Machines / Key Office Products Amarillo TX 986 Taylor Business Products Roxboro NC
8330 The Data House Columbus OH
1212 The Office Market Mandeville LA
473 The Supply Room Ashland VA
Docusign Envelope ID: C9017EE0-11F1-470B-8369-3684F7D5D2F6 1936
1293 Snap Office Supplies Rockville VA
995 Total Office Products Service Smyrna GA
0581 United Business Supply Warrensville OH
1066 United Supply Corp. Irvington NJ
0550 VDS Business Solutions, LLC Ball Ground GA
B004 Vibrant Works San Antonio TX
P013 Village Office Supply Somerset NJ
0107 Warden's Office Products Modesto CA
P002 Warehouse Direct Inc Mount Prospect IL
Docusign Envelope ID: C9017EE0-11F1-470B-8369-3684F7D5D2F6 1937
(Vendor Name)
(Contract Title)
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request. hereby provides notice of the following update to
Contract number: for
on this date .

Instructions: Vendors must check all that may apply and shall provide supporting documentation. Place your initials next to each item to confirm that documents are indeed included. Request received without supporting documentation will be returned. ☐ Authorized Distributors/Dealers
____ Addition
____ Deletion
____ Supporting Documentation
☐ Price Update
____ Supporting Documentation
☐ Material Change
____ Assignment
____ Change in Ownership (Sale/Purchase)
____ Bankruptcy
____ Acquisition
____ Merger
____ Supporting Documentation
☐ Other
____ Supporting Documentation
☐ Products/Services
____ New Addition
____ Update Only
____ Supporting Documentation
☐ Discontinued Products/Services
____ Supporting Documentation
☐ States/Territories
____ Supporting Documentation
Notes: Vendor may include other notes regarding the contract update here: (attach another page if necessary). For material changes, indicate the name of the company of the awarded supplier and the official name of assigned or added company.

Signature of Vendor: ☐ Approved Date:

Submitted By: ☐ Denied Date:

Title: Region 4 ESC 1st Review: _________
Initials
EPIC Business Essentials R190301 Office Supplies X
X
X
Amanda Lusk Digitally signed by Amanda Lusk
Date: 2025.03.05 08:26:44 -06'00' Amanda Lusk Admin Assistant 3/5/25 ✔
Action Business Suppliers - Added
Office Concepts Group - Added
Faye's Office Supply - Removed
Office Mart - Removed
Regency Office & Promotional Products - Removed
Total Office Products Services - Removed
Docusign Envelope ID: BFB9C5F9-579C-485E-AF34-0E7207EE091E March 5, 2025 | 2:44 PM CST
1938
Contact Phone Number:

Region 4 ESC:

Email Address:

For material changes, the awarded contract holder and/or subsequent assignee agrees to and understands the following principles:
i. Contract holder reference. If the contract holder undergoes a merger, acquisition, or partial assignment, in which case they still maintain the contract, then all transactions made under the existing contract number (including purchase orders) must reference the name of the awarded contract holder. The exception to this requirement is if the contract holder no longer holds the contract or if the company has been acquired by another company and undergone a name change. Notice of the authorized name change, to the existing contract, must be provided and approved by Region 4.

In instances where the contract holder has acquired a separate and distinct company, and it is necessary to designate those certain purchases facilitated by the non-contract holder, then this designation may be made if, and only if, the contract holder is also referenced on the transaction.
ii. Maintenance of records. Both the awarded contract holder and subsequent assignee agree to remain responsible for maintaining all auditable records, including documents kept in the ordinary course of business and sales invoices, related to OMNIA Partners, Public Sector and/or contract number pursuant to the statutory requirements identified in the vendor contract.
iii. Payments. Both the awarded contract holder and subsequent assignee agree that all payments made by participating entities must be made directly to the contract holder, unless otherwise approved by Region 4. Accordingly, both parties acknowledge that in instances where it is necessary to designate the purchases facilitated by assignee, that the contract holder must also be referenced on the purchase order. iv. Handling of Proprietary and/or Confidential Information. In accord with the terms of the contract, both awarded vendor and assignee agree that at all times it will hold in strict confidence and not disclose to any third party Confidential and/or Proprietary information of Region 4, except as approved in writing by Region 4, and will use the Confidential Information for no purpose other than providing services under the contract. Both awarded vendor and assignee shall only permit access to Confidential Information to those of its employees or authorized representatives having a need to know and who have signed confidentiality agreements or are otherwise bound by confidentiality obligations at least as restrictive as those contained herein.

This document is to be construed in strict accordance with the terms and conditions outlined in the Region 4/vendor Master Agreement referenced herein. Both awarded vendor and assignee agree to uphold the vendor obligations set forth in the vendor agreement. This Agreement will become effective when signed by all parties.

Signature
Docusign Envelope ID: BFB9C5F9-579C-485E-AF34-0E7207EE091E 1939
Dealer Dealer Name Dealer City Dealer ST
1305 1 Source Memphis TN
1305 1 Source Burnsville MN
T038 2M Business Products Dallas TX
P017 AAA Business Supplies & Interiors San Francisco CA 1279 Action Business Suppliers Lexington KY
1240 Alabama Office Supply Co Opelika AL
P010 A-Z Office Resource Inc Antioch TN
1239 Ball Office Products Richmond VA
1074 Benjamin Office Supply Rockville MD
1145 Blaisdell's Business Products Oakland CA
0277 Bluefin Office Group Orem UT
500182 BOSS Inc Glendive MT
589 Buro, LLC West Plains MO
1169 Cartridge Plus Riva MD
1000 Daniksco Business Solutions, dba Office Plus of KS Wichita KS 251 Digital Buyer Los Angeles CA
P003 Eakes Grand Island NE
P023 Eaton Office Supply Amherst NY
0029 Egyptian Stationers dba Egyptian Workspace Partners Belleville IL 1014 Ferris OfficeSmart Shreveport LA
T028 Galloway Office Supplies Miami FL
P011 General Office Supply Lafayette LA
1107 Greater Houston Office Products League City TX
P004 Greenville Office Supply Greer SC
P001 Guernsey Office Products Dulles VA
T043 Gulf Coast Business Supply Gulfport MS
302 Herald Office Supply Dillon SC
1089 Hernandez Office Supply Nederland TX
1045 Independence Business Supply Cleveland OH
0600 Jackpine Business Center Manistee MI
342 Jacobs-Gardner Office Products Bowie MD
A030 Kamo Manufacturing Co. Inc Augusta GA
0256 Kerr Office Elizabethtown KY
N004 Knowledge Tree Memphis TN
P011LC Lake Charles Office Supply Lake Charles LA
1306 Latsons.com Sulphur Springs TX
X028 Limitless Office Products Richardson TX
0139 Logsdon Office Supply Addison IL
X022 Longview Office Supply, dba Edge Office Supplies Longview TX 0814 Lorick Office Products Columbia SC
0165 Louisiana Office Products Harahan LA
1177 LOUISIANA OFFICE SOLUTIONS CO aka Louisiana

Baton Rouge LA
Docusign Envelope ID: BFB9C5F9-579C-485E-AF34-0E7207EE091E 1940
0730 Loy's Office Supplies La Grange GA
1267 Management Consulting, Inc dba MANCON Virginia Beach VA 500219 McKinney Office Supply Plano TX
1189 Modern Imaging Solutions Canoga Park CA
I754MC Motor City Office Solutions Troy MI
0745 Mule-Durel New Orleans LA
0052 OEC Office Plus Mobile AL
T020 Office City Express Delaware OH
I0492 Office Concepts Group Midland Park NJ
1004 OfficeExpress Office Products Cedar Rapids IA
1266 Office HQ Springfield IL
0263 Office Plus Business Center Danville VA
359 Office Products Alliance Kansas City MO
1271 Office Products Plus Ridgeland MS
119 OfficePro Beloit WI
P033 Office Solutions CA Yorba Linda CA
229 Office Solutons & Innovations Mobile AL
T012 Office Solutions Northwest Yakima WA
X123 One Source Office Products Northport AL
S003 Pacific Office Solutions Yakima WA
P028 Palace Art & Office Supply Santa Cruz CA
T057 PBZ Inc dba Office Products Nationwide aka Office Products Northwest Portland OR T027 Petter Business Systems Paducah KY
751 Pettus Office Products Little Rock AR
1120 Plano Office Supply Plano TX
317 Rangel Distributing Kansas City KS
455 Reliable Paper Acworth GA
1166 Reliant Business Products Houston TX
0013 Rogard's Champaign IL
884 Rudolph's Office & Computer Supply Elkridge MD
T025 Runco Office Supply & Equipment Elk Grove Village IL 609 Sandia Office Supply Albuquerque NM
0624 Sayes Office Supply Alexandria LA
0754 Smart Business Source Troy MI
P038 Source Office & Technology Golden CO
1204 Sun Coast Business Supply Gulfport MS
377 Sundance Office Supply Broken Arrow OK
1194 Tascosa Office Machines / Key Office Products Amarillo TX 986 Taylor Business Products Roxboro NC
8330 The Data House Columbus OH
1212 The Office Market Mandeville LA
473 The Supply Room Ashland VA
1293 Snap Supplies Rockville VA
Docusign Envelope ID: BFB9C5F9-579C-485E-AF34-0E7207EE091E 1941
0581 United Business Supply Warrensville OH
1066 United Supply Corp. Irvington NJ
0550 VDS Business Solutions, LLC Ball Ground GA
B004 Vibrant Works San Antonio TX
P013 Village Office Supply Somerset NJ
0107 Warden's Office Products Modesto CA
P002 Warehouse Direct Inc Mount Prospect IL
Docusign Envelope ID: BFB9C5F9-579C-485E-AF34-0E7207EE091E 1942
(Vendor Name)
(Contract Title)
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request. hereby provides notice of the following update to
Contract number: for
on this date .

Signature of Vendor: ☐ Approved Date:

Submitted By: ☐ Denied Date:

Region 4 ESC:

Email Address:

Signature
Docusign Envelope ID: BFB9C5F9-579C-485E-AF34-0E7207EE091E 1944
Dealer Dealer Name Dealer City Dealer ST
1305 1 Source Memphis TN
1305 1 Source Burnsville MN
T038 2M Business Products Dallas TX
P017 AAA Business Supplies & Interiors San Francisco CA 1279 Action Business Suppliers Lexington KY
1240 Alabama Office Supply Co Opelika AL
P010 A-Z Office Resource Inc Antioch TN
1239 Ball Office Products Richmond VA
1074 Benjamin Office Supply Rockville MD
1145 Blaisdell's Business Products Oakland CA
0277 Bluefin Office Group Orem UT
500182 BOSS Inc Glendive MT
589 Buro, LLC West Plains MO
1169 Cartridge Plus Riva MD
1000 Daniksco Business Solutions, dba Office Plus of KS Wichita KS 251 Digital Buyer Los Angeles CA
P003 Eakes Grand Island NE
P023 Eaton Office Supply Amherst NY
0029 Egyptian Stationers dba Egyptian Workspace Partners Belleville IL 1014 Ferris OfficeSmart Shreveport LA
T028 Galloway Office Supplies Miami FL
P011 General Office Supply Lafayette LA
1107 Greater Houston Office Products League City TX
P004 Greenville Office Supply Greer SC
P001 Guernsey Office Products Dulles VA
T043 Gulf Coast Business Supply Gulfport MS
302 Herald Office Supply Dillon SC
1089 Hernandez Office Supply Nederland TX
1045 Independence Business Supply Cleveland OH
0600 Jackpine Business Center Manistee MI
342 Jacobs-Gardner Office Products Bowie MD
A030 Kamo Manufacturing Co. Inc Augusta GA
0256 Kerr Office Elizabethtown KY
N004 Knowledge Tree Memphis TN
P011LC Lake Charles Office Supply Lake Charles LA
1306 Latsons.com Sulphur Springs TX
X028 Limitless Office Products Richardson TX
0139 Logsdon Office Supply Addison IL
X022 Longview Office Supply, dba Edge Office Supplies Longview TX 0814 Lorick Office Products Columbia SC
0165 Louisiana Office Products Harahan LA
1177 LOUISIANA OFFICE SOLUTIONS CO aka Louisiana

Baton Rouge LA
Docusign Envelope ID: BFB9C5F9-579C-485E-AF34-0E7207EE091E 1945
0730 Loy's Office Supplies La Grange GA
1267 Management Consulting, Inc dba MANCON Virginia Beach VA 500219 McKinney Office Supply Plano TX
1189 Modern Imaging Solutions Canoga Park CA
I754MC Motor City Office Solutions Troy MI
0745 Mule-Durel New Orleans LA
0052 OEC Office Plus Mobile AL
T020 Office City Express Delaware OH
I0492 Office Concepts Group Midland Park NJ
1004 OfficeExpress Office Products Cedar Rapids IA
1266 Office HQ Springfield IL
0263 Office Plus Business Center Danville VA
359 Office Products Alliance Kansas City MO
1271 Office Products Plus Ridgeland MS
119 OfficePro Beloit WI
P033 Office Solutions CA Yorba Linda CA
229 Office Solutons & Innovations Mobile AL
T012 Office Solutions Northwest Yakima WA
X123 One Source Office Products Northport AL
S003 Pacific Office Solutions Yakima WA
P028 Palace Art & Office Supply Santa Cruz CA
T057 PBZ Inc dba Office Products Nationwide aka Office Products Northwest Portland OR T027 Petter Business Systems Paducah KY
751 Pettus Office Products Little Rock AR
1120 Plano Office Supply Plano TX
317 Rangel Distributing Kansas City KS
455 Reliable Paper Acworth GA
1166 Reliant Business Products Houston TX
0013 Rogard's Champaign IL
884 Rudolph's Office & Computer Supply Elkridge MD
T025 Runco Office Supply & Equipment Elk Grove Village IL 609 Sandia Office Supply Albuquerque NM
0624 Sayes Office Supply Alexandria LA
0754 Smart Business Source Troy MI
P038 Source Office & Technology Golden CO
1204 Sun Coast Business Supply Gulfport MS
377 Sundance Office Supply Broken Arrow OK
1194 Tascosa Office Machines / Key Office Products Amarillo TX 986 Taylor Business Products Roxboro NC
8330 The Data House Columbus OH
1212 The Office Market Mandeville LA
473 The Supply Room Ashland VA
1293 Snap Supplies Rockville VA
Docusign Envelope ID: BFB9C5F9-579C-485E-AF34-0E7207EE091E 1946
0581 United Business Supply Warrensville OH
1066 United Supply Corp. Irvington NJ
0550 VDS Business Solutions, LLC Ball Ground GA
B004 Vibrant Works San Antonio TX
P013 Village Office Supply Somerset NJ
0107 Warden's Office Products Modesto CA
P002 Warehouse Direct Inc Mount Prospect IL
Docusign Envelope ID: BFB9C5F9-579C-485E-AF34-0E7207EE091E 1947
Docusign Envelope ID: A0ADDDBB-DCFF-425A-98D3-E520B6ECD0E0 3/6/2025
1948
Docusign Envelope ID: A0ADDDBB-DCFF-425A-98D3-E520B6ECD0E0 1949
(Vendor Name)
(Contract Title)
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request. hereby provides notice of the following update to
Contract number: for
on this date .

Signature of Vendor: ☐ Approved Date:

Submitted By: ☐ Denied Date:

Title: Region 4 ESC 1st Review: _________
Initials
EPIC Business Solutions R190301 Office Supplies x
x
x
Douglas Fox Pricing Analyst 3/7/25
We are requesting that the enclosed price file titled OMNIA_25Q1 Final Proposed Price File - Region 4 3.5.25 to go into effect on March 30,2025.

Docusign Envelope ID: FDA4FDB7-ABEF-4DBD-9D49-DE33A8B58625 3/17/2025
1950
Contact Phone Number:

Region 4 ESC:

Email Address:

Signature
317-663-8605 [email protected]
Docusign Envelope ID: FDA4FDB7-ABEF-4DBD-9D49-DE33A8B58625 1951

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Docusign Envelope ID: FDA4FDB7-ABEF-4DBD-9D49-DE33A8B58625 1952

!"##"$#%&
Docusign Envelope ID: FDA4FDB7-ABEF-4DBD-9D49-DE33A8B58625 1953
(Vendor Name)
(Contract Title)
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request. hereby provides notice of the following update to
Contract number: for
on this date .

Signature of Vendor: ☐ Approved Date:

Submitted By: ☐ Denied Date:

Title: Region 4 ESC 1st Review: _________
Initials
EPIC Business Essentials R190301 Office Supplies X
X
X
Amanda Lusk Digitally signed by Amanda Lusk
Date: 2025.04.22 16:15:25 -05'00' Amanda Lusk Admin Assistant 4/22/25 ✔
American Printing & Office Supplies - Added
Challenge Office Products - Added
On Time Supplies - Added
Stire Office World - Added
Motor City Office Solutions - Removed
Smart Business Source - Removed
Sun Coast Business Supply - Removed
Docusign Envelope ID: 573D066D-EC3D-4EF0-8ABA-834196DB5816 1954
Contact Phone Number:

Region 4 ESC:

Email Address:

Signature
Docusign Envelope ID: 573D066D-EC3D-4EF0-8ABA-834196DB5816 [email protected]

0.00 1955
Dealer Dealer Name Dealer City Dealer ST
1305 1 Source Memphis TN
1305 1 Source Burnsville MN
T038 2M Business Products Dallas TX
P017 AAA Business Supplies & Interiors San Francisco CA 1279 Action Business Suppliers Lexington KY
1240 Alabama Office Supply Co Opelika AL
I0492 American Printing & Office Supplies Kingston NY
P010 A-Z Office Resource Inc Antioch TN
1239 Ball Office Products Richmond VA
1074 Benjamin Office Supply Rockville MD
1145 Blaisdell's Business Products Oakland CA
0277 Bluefin Office Group Orem UT
500182 BOSS Inc Glendive MT
589 Buro, LLC West Plains MO
1169 Cartridge Plus Riva MD
678 Challenge Office Products Houston TX
1000 Daniksco Business Solutions, dba Office Plus of KS Wichita KS 251 Digital Buyer Los Angeles CA
P003 Eakes Grand Island NE
P023 Eaton Office Supply Amherst NY
0029 Egyptian Stationers dba Egyptian Workspace Partners Belleville IL 1014 Ferris OfficeSmart Shreveport LA
T028 Galloway Office Supplies Miami FL
P011 General Office Supply Lafayette LA
1107 Greater Houston Office Products League City TX
P004 Greenville Office Supply Greer SC
P001 Guernsey Office Products Dulles VA
T043 Gulf Coast Business Supply Gulfport MS
302 Herald Office Supply Dillon SC
1089 Hernandez Office Supply Nederland TX
1045 Independence Business Supply Cleveland OH
0600 Jackpine Business Center Manistee MI
342 Jacobs-Gardner Office Products Bowie MD
A030 Kamo Manufacturing Co. Inc Augusta GA
0256 Kerr Office Elizabethtown KY
N004 Knowledge Tree Memphis TN
P011LC Lake Charles Office Supply Lake Charles LA
1306 Latsons.com Sulphur Springs TX
X028 Limitless Office Products Richardson TX
0139 Logsdon Office Supply Addison IL
X022 Longview Office Supply, dba Edge Office Supplies Longview TX 0814 Lorick Office Products Columbia SC
Docusign Envelope ID: 573D066D-EC3D-4EF0-8ABA-834196DB5816 1956
0165 Louisiana Office Products Harahan LA
1177 LOUISIANA OFFICE SOLUTIONS CO aka Louisiana

Baton Rouge LA
0730 Loy's Office Supplies La Grange GA
1267 Management Consulting, Inc dba MANCON Virginia Beach VA 500219 McKinney Office Supply Plano TX
1189 Modern Imaging Solutions Canoga Park CA
0745 Mule-Durel New Orleans LA
0052 OEC Office Plus Mobile AL
T020 Office City Express Delaware OH
I0492 Office Concepts Group Midland Park NJ
1004 OfficeExpress Office Products Cedar Rapids IA
1266 Office HQ Springfield IL
0263 Office Plus Business Center Danville VA
359 Office Products Alliance Kansas City MO
1271 Office Products Plus Ridgeland MS
119 OfficePro Beloit WI
P033 Office Solutions CA Yorba Linda CA
229 Office Solutons & Innovations Mobile AL
T012 Office Solutions Northwest Yakima WA
1190 On Tme Supplies Atlanta GA
X123 One Source Office Products Northport AL
S003 Pacific Office Solutions Yakima WA
P028 Palace Art & Office Supply Santa Cruz CA
T057 PBZ Inc dba Office Products Nationwide aka Office Products Northwest Portland OR T027 Petter Business Systems Paducah KY
751 Pettus Office Products Little Rock AR
1120 Plano Office Supply Plano TX
317 Rangel Distributing Kansas City KS
455 Reliable Paper Acworth GA
1166 Reliant Business Products Houston TX
0013 Rogard's Champaign IL
884 Rudolph's Office & Computer Supply Elkridge MD
T025 Runco Office Supply & Equipment Elk Grove Village IL 609 Sandia Office Supply Albuquerque NM
0624 Sayes Office Supply Alexandria LA
P038 Source Office & Technology Golden CO
1328 Stire Office World Houma LA
377 Sundance Office Supply Broken Arrow OK
1194 Tascosa Office Machines / Key Office Products Amarillo TX 986 Taylor Business Products Roxboro NC
8330 The Data House Columbus OH
1212 The Office Market Mandeville LA
473 The Supply Room Ashland VA
Docusign Envelope ID: 573D066D-EC3D-4EF0-8ABA-834196DB5816 1957
1293 Snap Supplies Rockville VA
0581 United Business Supply Warrensville OH
1066 United Supply Corp. Irvington NJ
0550 VDS Business Solutions, LLC Ball Ground GA
B004 Vibrant Works San Antonio TX
P013 Village Office Supply Somerset NJ
0107 Warden's Office Products Modesto CA
P002 Warehouse Direct Inc Mount Prospect IL
Docusign Envelope ID: 573D066D-EC3D-4EF0-8ABA-834196DB5816 1958
(Vendor Name)
(Contract Title)
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request. hereby provides notice of the following update to
Contract number: for
on this date .

Signature of Vendor: ☐ Approved Date:

Submitted By: ☐ Denied Date:

Title: Region 4 ESC 1st Review: _________
Initials
EPIC Business Solutions R190301 Office Supplies x
x
Douglas Fox Pricing Analyst 5/15/25
Enclosed please find the last approved OMNIA price file with modifications pertaining to the HP Toner and Ink price increases.

Per your conversation with Dante, I have included those HP items in the Core and Non-Core Tabs in the price file.

The new published sell price is located in column K of both the Core and Non-core tabs in each file.

Synopsis:

There are a total of 319 HP Toner and Ink that have increased on average 10%.

Core 63 items.

Non-Core 256 items.

Docusign Envelope ID: 340B9A15-C117-43C3-BA41-24F054E705F3 5/22/2025 | 9:02 AM CDT
1959
Contact Phone Number:

Region 4 ESC:

Email Address:

Signature
317-663-8605 [email protected]
Docusign Envelope ID: 340B9A15-C117-43C3-BA41-24F054E705F3 1960
5/15/2025
Enclosed please find the last approved OMNIA price file with modifications pertaining to the HP Toner and Ink price increases.

Synopsis:

There are a total of 319 HP Toner and Ink that have increased on average 10%.

Core 63 items.

Non-Core 256 items.
*Please note that we have not received the new tariff related costs across the full product assortment yet, however we expect to see them in the June time-frame.

Douglas Fox
Epic Business Essentials
317-663-8605
Docusign Envelope ID: 340B9A15-C117-43C3-BA41-24F054E705F3 1961
Below is an overview of price changes effective May 1
st
, 2025 unless otherwise stated.

Announced Vendor Price Increases
Vendor/Brand Prefix Cost Average Comments # of SKU
3M COMPANY MMM 8% Raw Material, Labor,
Freight
50 - 100 SKUs
ACCO BRANDS DBA AAG,JDK,MEA 7% Tariff 50 - 100 SKUs

ACCO BRANDS, USA, LLC ACC,APO,GBC,KMW,QR

T,RPD,SWI,XRN
6% Tariff 100+ SKUs
ADESSO INC. ADE 11% Tariff < 25 SKUs

ADVANTUS CORP AOP,AVT,GEM,LED,LEO
,NUD,REA,VLU,VRT
15% Tariff 100+ SKUs
ALERA ALE 12% Tariff 100+ SKUs
AMMEX AXC 12% Tariff < 25 SKUs
AVANTI PRODUCTS AVA 11% Tariff < 25 SKUs
BOARDWALK BWK 8% Tariff 100+ SKUs

BOBRICK WASHROOM

EQUIPMENT
BOB 6% Tariff 50 - 100 SKUs

CARLISLE FOODSERVICES
PROD
CFS,SJM 7% Marketwide 100+ SKUs
CASSIDA CORP CIA,KIB 8% Tariff < 25 SKUs
CHAMPION SPORT CSI 11% Tariff 100+ SKUs

COSCO HOME & OFFICE
PROD.

CSC 19% Tariff < 25 SKUs

DART CONTAINER

CORPORATION
DCC,SCC 5% Freight, Labor 100+ SKUs
EATON CORPORATION TRP 4% Marketwide 100+ SKUs
ECO-PRODUCTS ECO,WNA 7% Tariff 100+ SKUs
EVEREADY BATTERY CO. EVE 9% Tariff 25 - 50 SKUs
GEN GEN 4% Tariff, Marketwide 25 - 50 SKUs

GREEN RABBIT
HOLDINGS INC.

GRR 8% Marketwide 100+ SKUs
HEWLETT PACKARD HEW 12% Marketwide 100+ SKUs

HOFFMASTER GROUP,
INC.

HFM 7% Raw Material, Labor 100+ SKUs

ICEBERG

ENTERPRISES,LLC
ICE 10% Tariff 25 - 50 SKUs
INNOVERA IVR 10% Tariff < 25 SKUs
KOALA KARE PRODUCTS BOB,KKP 3% Tariff < 25 SKUs
May 2025
Price Increase Notification
Docusign Envelope ID: 340B9A15-C117-43C3-BA41-24F054E705F3 1962
LA-Z-BOY LZB 14% Tariff < 25 SKUs

LEXMARK

INTERNATIONAL
CS1,LEX,LX1 9% Marketwide 100+ SKUs
LOGITECH INC. LOG 14% Marketwide 50 - 100 SKUs
MASTER LOCK COMPANY MLK, SEN 8% Tariff < 25 SKUs
MCR SAFETY CRW,MPG 8% Tariff 25 - 50 SKUs
NEENAH PAPER CS1,NEE,SOU,WAU 6% Marketwide 100+ SKUs

NEWELL BRANDS

DISTRIBUTION
DYM,EPI,PEL 15% Tariff 50 - 100 SKUs
NORAZZA, INC. END 6% Marketwide < 25 SKUs
OIF OIF 30% Tariff < 25 SKUs

OTTLITE TECHNOLOGIES,
INC
OTT 13% Tariff 25 - 50 SKUs
PACTIV CORPORATION FAB,PCT,RFP 16% Tariff 50 - 100 SKUs PATERSON PAPER PDH 3% Raw Material, Labor < 25 SKUs
PLASTIFAR SA PST 10% Tariff 100+ SKUs
ROYAL PAPER PRODUCTS RPP 17% Tariff 25 - 50 SKUs

SELLARS ABSORBENT

MATERIAL
SLR 12% Tariff < 25 SKUs
SERTAPEDIC SRJ 14% Tariff < 25 SKUs
SOFIDEL AMERICA SOD 4% Currency < 25 SKUs

SPECIALMADE

GDS&SERVS, INC
SGS 18% Tariff, Marketwide < 25 SKUs
STAEDTLER, INC. STD 6% Tariff < 25 SKUs
STERNO STE 7% Marketwide, Raw
Material, Tariff
< 25 SKUs
UBRANDS, LLC UBR 11% Tariff 25 - 50 SKUs
UNIVERSAL UNV 10% Tariff 100+ SKUs

VEGWARE PACKAGING
INC
VEG 11% Tariff 25 - 50 SKUs

VERBATIM

CORPORATION
VER 10% Marketwide < 25 SKUs
WINSOFT WIN 9% Tariff, Negotiation < 25 SKUs
WORLD CENTRIC WOR 7% Tariff 50 - 100 SKUs
Vendors with Select Item / Facility Price Corrections
Price corrections may be due to the reactivation of items at a facility, vendor corrections, or other adjustments. Corrections tend to be limited in scope in both the number of items and the number of facilities impacted. We recommend that you review item-specific pricing for your account for the vendors listed below.

Vendor/Brand Prefix Cost Correction Average Comments # of SKU CLOVER DISTRIBUTING, LLC CTG,MCR 13% Cost Correction 100+ SKUs PEET'S COFFEE AND TEA PEE 3% Cost Correction < 25 SKUs
Docusign Envelope ID: 340B9A15-C117-43C3-BA41-24F054E705F3 1963
This communication serves as a general notice of anticipated changes to current pricing and provides an average cost change which Essendant was notified of by April 15 th, 2025.

Please note, these notifications cover most vendors and products within our nationally stocked portfolio. Any miscellaneous item facility cost records adjustments by various vendors, or products that are only available in select branches, may not be included.

For more detailed pricing information please refer to ICAPS found on Solution Central. (https://icaps.essendant.com/ICAPSWeb)
IMPORTANT: Technology products change pricing more frequently than monthly and as such are subject to change at any time. This price list informs customers of price changes that are known and cannot be considered comprehensive due to price volatility of Technology products.

Docusign Envelope ID: 340B9A15-C117-43C3-BA41-24F054E705F3 1964
(Vendor Name)
(Contract Title)
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request. hereby provides notice of the following update to
Contract number: for
on this date .

Signature of Vendor: ☐ Approved Date:

Submitted By: ☐ Denied Date:

Title: Region 4 ESC 1st Review: _________
Initials
EPIC Business Solutions R190301 Office Supplies x
x
x
Douglas Fox Pricing Analyst 7/9/25
Synopsis:

There are now 19,649 items on the OMNIA Q3 2025 contract. 39 new items.
5 UOM changes.

Overall, the average of the prices increased 3.01%.

On average there are 7,208 items that changed an average of 8.31%.

On average there were 74 items that decreased -9.41%.
369 items have been discontinued.

The MFG increases have also been included.

Docusign Envelope ID: 5ACAC5E5-CA33-4A13-8ACD-9D3B81E4A3DB 7/15/2025
1965
Contact Phone Number:

Region 4 ESC:

Email Address:

Signature
317-663-8605 [email protected]
Docusign Envelope ID: 5ACAC5E5-CA33-4A13-8ACD-9D3B81E4A3DB 1966

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Docusign Envelope ID: 5ACAC5E5-CA33-4A13-8ACD-9D3B81E4A3DB 1967
(Vendor Name)
(Contract Title)
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request. hereby provides notice of the following update to
Contract number: for
on this date .

Signature of Vendor: ☐ Approved Date:

Submitted By: ☐ Denied Date:

Title: Region 4 ESC 1st Review: _________
Initials
EPIC Business Essentials R190301 Office Supplies X
X
X
Amanda Lusk Digitally signed by Amanda Lusk
Date: 2025.07.11 16:33:14 -05'00' Amanda Lusk Member Services Coordinator 7/11/25 ✔
AAA Business Supplies & Interiors - Update name to - AAA Business Supplies LP dba AAA Workspace Arrow Office Supply - Added
Office Supplies & Equipment - Added
Plankenhorn's Business Solutions - Added
Southeast Office Products & Paper - Added
Southern Office Supply - Added
The Office Group - Added
Digital Buyer - Removed
OEC Office Plues - Removed
Office Products Plus - Removed
OfficePro - Removed
Rogard's - Removed
Runco Office Supply & Equipment - Removed
Docusign Envelope ID: B89E3F81-4448-42EB-B325-DCAFE997122D 7/15/2025
1968
Contact Phone Number:

Region 4 ESC:

Email Address:

Signature
Docusign Envelope ID: B89E3F81-4448-42EB-B325-DCAFE997122D 1969
Dealer
Record
Dealer Name Dealer City Dealer ST
1305 1 Source Memphis TN
1305 1 Source Burnsville MN
T038 2M Business Products Dallas TX
P017 AAA Business Supplies LP dba AAA Workspace San Francisco CA 1279 Action Business Suppliers Lexington KY
1240 Alabama Office Supply Co Opelika AL
I0492 American Printing & Office Supplies Kingston NY
722 Arrow Office Supply Detroit MI
P010 A-Z Office Resource Inc Antioch TN
1239 Ball Office Products Richmond VA
1074 Benjamin Office Supply Rockville MD
1145 Blaisdell's Business Products Oakland CA
0277 Bluefin Office Group Orem UT
500182 BOSS Inc Glendive MT
589 Buro, LLC West Plains MO
1169 Cartridge Plus Riva MD
678 Challenge Office Products Houston TX
1000 Daniksco Business Solutions, dba Office Plus of KS Wichita KS P003 Eakes Grand Island NE
P023 Eaton Office Supply Amherst NY
0029 Egyptian Stationers dba Egyptian Workspace Partners Belleville IL 1014 Ferris OfficeSmart Shreveport LA
T028 Galloway Office Supplies Miami FL
P011 General Office Supply Lafayette LA
1107 Greater Houston Office Products League City TX
P004 Greenville Office Supply Greer SC
P001 Guernsey Office Products Dulles VA
T043 Gulf Coast Business Supply Gulfport MS
302 Herald Office Supply Dillon SC
1089 Hernandez Office Supply Nederland TX
1045 Independence Business Supply Cleveland OH
0600 Jackpine Business Center Manistee MI
342 Jacobs-Gardner Office Products Bowie MD
A030 Kamo Manufacturing Co. Inc Augusta GA
0256 Kerr Office Elizabethtown KY
N004 Knowledge Tree Memphis TN
P011LC Lake Charles Office Supply Lake Charles LA
1306 Latsons.com Sulphur Springs TX
X028 Limitless Office Products Richardson TX
0139 Logsdon Office Supply Addison IL
X022 Longview Office Supply, dba Edge Office Supplies Longview TX 0814 Lorick Office Products Columbia SC
Docusign Envelope ID: B89E3F81-4448-42EB-B325-DCAFE997122D 1970
0165 Louisiana Office Products Harahan LA
1177 LOUISIANA OFFICE SOLUTIONS CO aka Louisiana
Office Supply Co.

Baton Rouge LA
0730 Loy's Office Supplies La Grange GA
1267 Management Consulting, Inc dba MANCON Virginia Beach VA 500219 McKinney Office Supply Plano TX
1189 Modern Imaging Solutions Canoga Park CA
0745 Mule-Durel New Orleans LA
T020 Office City Express Delaware OH
I0492 Office Concepts Group Midland Park NJ
1004 OfficeExpress Office Products Cedar Rapids IA
1266 Office HQ Springfield IL
0263 Office Plus Business Center Danville VA
359 Office Products Alliance Kansas City MO
P033 Office Solutions CA Yorba Linda CA
229 Office Solutons & Innovations Mobile AL
T012 Office Solutions Northwest Yakima WA
1336 Office Supplies & Equipment Washington MO
1190 On Tme Supplies Atlanta GA
X123 One Source Office Products Northport AL
S003 Pacific Office Solutions Yakima WA
P028 Palace Art & Office Supply Santa Cruz CA
T057 PBZ Inc dba Office Products Nationwide aka Office Products Northwest Portland OR T027 Petter Business Systems Paducah KY
751 Pettus Office Products Little Rock AR
1090 Plankenhorn's Business Solutions Muncy PA
1120 Plano Office Supply Plano TX
317 Rangel Distributing Kansas City KS
455 Reliable Paper Acworth GA
1166 Reliant Business Products Houston TX
884 Rudolph's Office & Computer Supply Elkridge MD
609 Sandia Office Supply Albuquerque NM
0624 Sayes Office Supply Alexandria LA
P038 Source Office & Technology Golden CO
1260 Southeast Office Products & Paper Pensacola FL
0639 Southern Office Supply Liberal KS
1328 Stire Office World Houma LA
377 Sundance Office Supply Broken Arrow OK
1194 Tascosa Office Machines / Key Office Products Amarillo TX 986 Taylor Business Products Roxboro NC
8330 The Data House Columbus OH
500251 The Office Group Poquoson VA
1212 The Office Market Mandeville LA
473 The Supply Room Ashland VA
Docusign Envelope ID: B89E3F81-4448-42EB-B325-DCAFE997122D 1971
1293 Snap Supplies Rockville VA
0581 United Business Supply Warrensville
Heights
OH
1066 United Supply Corp. Irvington NJ
0550 VDS Business Solutions, LLC Ball Ground GA
B004 Vibrant Works San Antonio TX
P013 Village Office Supply Somerset NJ
0107 Warden's Office Products Modesto CA
P002 Warehouse Direct Inc Mount Prospect IL
Docusign Envelope ID: B89E3F81-4448-42EB-B325-DCAFE997122D 1972
(Vendor Name)
(Contract Title)
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request. hereby provides notice of the following update to
Contract number: for
on this date .

Signature of Vendor: ☐ Approved Date:

Submitted By: ☐ Denied Date:

Title: Region 4 ESC 1st Review: _________
Initials
EPIC Business Essentials R190301 Office Supplies and Related Services X Amanda Lusk Digitally signed by Amanda Lusk
Date: 2025.07.16 11:04:45 -05'00' Amanda Lusk Member Services Coordinator 7/16/25 ✔
Request to update and clarify language from past update regarding Authorized Dealer, Office Products Alliance, to provide network cable services and solutions to members.

Network Cable Services and Solutions include but are not limited to structured copper and fiber optic cabling, sound masking systems, integrated security solutions (including video surveillance and access control), network design and consulting, on-site smart hands support, and IT equipment procurement and provisioning.

Docusign Envelope ID: 436A0CF2-FA8F-4D8C-91C3-BCFF6405674A 7/29/2025
1973
Contact Phone Number:

Region 4 ESC:

Email Address:

Signature
Docusign Envelope ID: 436A0CF2-FA8F-4D8C-91C3-BCFF6405674A 1974
(Vendor Name)
(Contract Title)
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request. hereby provides notice of the following update to
Contract number: for
on this date .

Signature of Vendor: ☐ Approved Date:

Submitted By: ☐ Denied Date:

Title: Region 4 ESC 1st Review: _________
Initials
EPIC Business Solutions R190301 Office Supplies x
x
x
Douglas Fox Pricing Analyst 10/28/25
Synopsis:

There are now 18,332 items on the OMNIA Q4 2025 contract where on average the prices increased 1.09%. 4,233 new items.
1 UOM changes.

There are 2,213 items that changed on average 6.95%.

On average there were 55 items that decreased -10.38%.

There are 2,158 items that increased on average 7.39%.
3,707 items have been discontinued.

Manufacture Price increase letters have also been provided.

Docusign Envelope ID: 0F5AD371-F72B-4DEA-97B2-255C1319B8D1 10/30/2025
1975
Contact Phone Number:

Region 4 ESC:

Email Address:

Signature
317-663-8605 [email protected]
Docusign Envelope ID: 0F5AD371-F72B-4DEA-97B2-255C1319B8D1 1976
10/28/2025
Enclosed please find the Q4 2025 Proposed OMNIA Region 4 price file with modifications.

Synopsis:

There are now 18,332 items on the OMNIA Q4 2025 contract where on average the prices increased

1.09%.
 4,233 new items.
 1 UOM changes.
 There are 2,213 items that changed on average 6.95%.
 On average there were 55 items that decreased -10.38%.  There are 2,158 items that increased on average 7.39%.  3,707 items have been discontinued.

Manufacture Price increase letters have also been provided.

Douglas Fox
Epic Business Essentials
317-663-8605
Docusign Envelope ID: 0F5AD371-F72B-4DEA-97B2-255C1319B8D1 1977
(Vendor Name)
(Contract Title)
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request. hereby provides notice of the following update to
Contract number: for
on this date .

Signature of Vendor: ☐ Approved Date:

Submitted By: ☐ Denied Date:

Title: Region 4 ESC 1st Review: _________
Initials
EPIC Business Essentials R190301 Office Supplies and Related Services X X
X
Amanda Lusk Digitally signed by Amanda Lusk
Date: 2026.01.20 14:31:39 -06'00' Amanda Lusk Member Services Coordinator 1/20/26 ✔
Ascendant Holland's Office Technologies - Added
Bulk Office Supply - Added
Frazier Office Supply - Added
Malone Office Environments - Added
OfficePro - Added
Tera Consulting - Added
Ubuybulk.com - Added
Action Business Suppliers - Removed
Louisiana Office Solutions - Removed
McKinney Office Supply - Removed
Mule-Durel - Removed
Palace Art & Office Supply - Removed
Plano Office Supply - Removed
Sundance Office Supply - Removed
Docusign Envelope ID: 5EED197A-1A15-4BE9-BB9A-6280DA467971 1/28/2026
1978
Contact Phone Number:

Region 4 ESC:

Email Address:

Signature
Docusign Envelope ID: 5EED197A-1A15-4BE9-BB9A-6280DA467971 1979
Dealer Dealer Name Dealer City Dealer ST
1305 1 Source Memphis TN
1305 1 Source Burnsville MN
T038 2M Business Products Dallas TX
P017 AAA Business Supplies LP dba AAA Workspace San Francisco CA 1240 Alabama Office Supply Co Opelika AL
I0492 American Printing & Office Supplies Kingston NY
722 Arrow Office Supply Detroit MI
X121 Ascendant Holland's Office Technologies Wolfforth TX P010 A-Z Office Resource Inc Antioch TN
1239 Ball Office Products Richmond VA
1074 Benjamin Office Supply Rockville MD
1145 Blaisdell's Business Products Oakland CA
0277 Bluefin Office Group Orem UT
500182 BOSS Inc Glendive MT
1221 Bulk Office Supply New York NY
589 Buro, LLC West Plains MO
1169 Cartridge Plus Riva MD
678 Challenge Office Products Houston TX
1000 Daniksco Business Solutions, dba Office Plus of KS Wichita KS P003 Eakes Grand Island NE
P023 Eaton Office Supply Amherst NY
0029 Egyptian Stationers dba Egyptian Workspace Partners Belleville IL 1014 Ferris OfficeSmart Shreveport LA
0757 Frazier Office Supply Pendleton OR
T028 Galloway Office Supplies Miami FL
P011 General Office Supply Lafayette LA
1107 Greater Houston Office Products League City TX
P004 Greenville Office Supply Greer SC
P001 Guernsey Office Products Dulles VA
T043 Gulf Coast Business Supply Gulfport MS
302 Herald Office Supply Dillon SC
1089 Hernandez Office Supply Nederland TX
1045 Independence Business Supply Cleveland OH
0600 Jackpine Business Center Manistee MI
342 Jacobs-Gardner Office Products Bowie MD
A030 Kamo Manufacturing Co. Inc Augusta GA
0256 Kerr Office Elizabethtown KY
N004 Knowledge Tree Memphis TN
P011LC Lake Charles Office Supply Lake Charles LA
1306 Latsons.com Sulphur Springs TX
X028 Limitless Office Products Richardson TX
Docusign Envelope ID: 5EED197A-1A15-4BE9-BB9A-6280DA467971 1980
0139 Logsdon Office Supply Addison IL
X022 Longview Office Supply, dba Edge Office Supplies Longview TX 0814 Lorick Office Products Columbia SC
0165 Louisiana Office Products Harahan LA
0730 Loy's Office Supplies La Grange GA
0746 Malone Office Environments Columbus GA
1267 Management Consulting, Inc dba MANCON Virginia Beach VA 1189 Modern Imaging Solutions Canoga Park CA
T020 Office City Express Delaware OH
I0492 Office Concepts Group Midland Park NJ
1004 OfficeExpress Office Products Cedar Rapids IA
1266 Office HQ Springfield IL
0263 Office Plus Business Center Danville VA
0119 OfficePro Beloit WI
359 Office Products Alliance Kansas City MO
P033 Office Solutions CA Yorba Linda CA
229 Office Solutons & Innovations Mobile AL
T012 Office Solutions Northwest Yakima WA
1336 Office Supplies & Equipment Washington MO
1190 On Tme Supplies Atlanta GA
X123 One Source Office Products Northport AL
S003 Pacific Office Solutions Yakima WA
T057 PBZ Inc dba Office Products Nationwide aka Office Products Northwest Portland OR T027 Petter Business Systems Paducah KY
751 Pettus Office Products Little Rock AR
1090 Plankenhorn's Business Solutions Muncy PA
317 Rangel Distributing Kansas City KS
455 Reliable Paper Acworth GA
1166 Reliant Business Products Houston TX
884 Rudolph's Office & Computer Supply Elkridge MD
609 Sandia Office Supply Albuquerque NM
0624 Sayes Office Supply Alexandria LA
P038 Source Office & Technology Golden CO
1260 Southeast Office Products & Paper Pensacola FL
0639 Southern Office Supply Liberal KS
1328 Stire Office World Houma LA
1194 Tascosa Office Machines / Key Office Products Amarillo TX 986 Taylor Business Products Roxboro NC
488 Tera Consulting Inc Hicksville NY
8330 The Data House Columbus OH
500251 The Office Group Poquoson VA
1212 The Office Market Mandeville LA
Docusign Envelope ID: 5EED197A-1A15-4BE9-BB9A-6280DA467971 1981
473 The Supply Room Ashland VA
1293 Snap Supplies Rockville VA
1339 Ubuybulk.com Shreveport LA
0581 United Business Supply Warrensville OH
1066 United Supply Corp. Irvington NJ
0550 VDS Business Solutions, LLC Ball Ground GA
B004 Vibrant Works San Antonio TX
P013 Village Office Supply Somerset NJ
0107 Warden's Office Products Modesto CA
P002 Warehouse Direct Inc Mount Prospect IL
Docusign Envelope ID: 5EED197A-1A15-4BE9-BB9A-6280DA467971 1982
Docusign Envelope ID: 4B349BFD-EB4E-4FA1-B177-F23381D66EF2 3/4/2026
1983
Docusign Envelope ID: 4B349BFD-EB4E-4FA1-B177-F23381D66EF2 1984
Docusign Envelope ID: 4B349BFD-EB4E-4FA1-B177-F23381D66EF2 1985
Version 01162026
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region 4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request.

EPIC BUSINESS ESSENTIALS hereby provides notice of the following update to (Vendor Name)
Contract number: #R19030 for Office Supplies, Related Products and Services on this date May 5, 2026. (Contract Title)
Instructions: Vendors must check all that may apply and shall provide supporting documentation. Place your initials next to each item to confirm that documents are indeed included. Request received without supporting documentation will be returned.
 Authorized Distributors/Dealers
Addition
Deletion
Supporting Documentation
Products/Services
NewAddition
Update Only
Supporting Documentation
 Discontinued Products/Services
Supporting Documentation
 States/Territories
X Price Update
Supporting Documentation
 Material Change
Assignment
Change in ownership (sale/purchase)
Bankruptcy
Acquisition
Merger
Supporting Documentation
 Other
Supporting Documentation Supporting Documentation
Notes: Vendor may include other notes regarding the contract update here: (attach another page if necessary). For material changes, indicate the name of the company of the awarded supplier and the official name of assigned or added company.

Dear Region 4 Team,
As EPIC and our participating Members continue servicing OMNIA agencies nationwide, we are experiencing a sustained and significant increase in freight and parcel delivery costs that is disproportionately impacting the economics of smalldollar orders.

To help offset these rising fulfillment expenses while maintaining high service levels to OMNIA Members, EPIC respectfully requests authorization for participating EPIC Members to apply an additional $9.00 small-order processing fee on OMNIA Member orders below $50.00.

Docusign Envelope ID: 6240E956-6A60-8800-8383-B15C27A0545A 1986
Version 01162026
This request is supported by substantial industry data demonstrating continued escalation in parcel transportation and delivery costs:
• UPS and FedEx implemented average General Rate Increases (GRIs) of 5.9% for 2025-2026, with many shipment categories increasing well above that level.
• Industry analysts report that actual parcel shipping expenses are increasing at materially higher rates once fuel surcharges and handling fees are included.
• The TD Cowen / AFS Freight Index recently reported ground parcel delivery costs reaching record highs, with per-package costs now more than 30% above 2018 baseline levels. • Fuel surcharges alone have increased dramatically in recent years, now representing nearly 20% of shipping charges on average according to parcel industry data.
• Small parcel and LTL carriers continue introducing additional surcharges and mid-year fee increases that disproportionately affect low-dollar, low-margin transactions.

For orders under $50.00, these escalating transportation and handling costs frequently exceed reasonable operational margins, particularly when considering picking, packing, delivery processing, and last-mile freight expenses. As a result, Members are increasingly absorbing costs that are no longer sustainable under current market conditions.

The proposed $9.00 small-order fee would help partially offset these unavoidable operational increases while preserving continued service responsiveness, delivery performance, and national contract support for OMNIA agencies.

Importantly, this request is not intended to generate additional profit, but rather to establish a modest cost-recovery mechanism aligned with prevailing logistics market realities.

We respectfully request Region 4’s consideration and approval of this accommodation to support long-term contract sustainability and continued high-quality service delivery through the EPIC Member network.

Thank you for your consideration and partnership.

The individual signing this Contract Update represents and warrants to Region 4 ESC that they have the full authority to execute this Contract Update.

Docusign Envelope ID: 6240E956-6A60-8800-8383-B15C27A0545A 1987
Version 01162026
Signature of Vendor:

Submitted By: Dante P Ercoli
 Approved Date
 Denied Date
Title: M a n a g i n g D i r e c t o r Region 4 ESC 1
st Review:

Initials
Contact Phone Number: 772 - 453 - 0959
Region 4 ESC:

Signature
Email Address: [email protected]
For material changes, the awarded contract holder and/or subsequent assignee agrees to and understands the following principles:
i. Contract holder reference. If the contract holder undergoes a merger, acquisition, or partial assignment, in which case they still maintain the contract, then all transactions made under the existing contract number (including purchase orders) must reference the name of the awarded contract holder. The exception to this requirement is if the contract holder no longer holds the contract or if the company has been acquired by another company and undergone a name change. Notice of the authorized name change, to the existing contract, must be provided and approved by Region 4.

Docusign Envelope ID: 6240E956-6A60-8800-8383-B15C27A0545A 6/1/2026
1988
May 12, 2026
Dear Region 4 Team,
As EPIC and our participating Members continue servicing OMNIA agencies nationwide, we are experiencing a sustained and significant increase in freight and parcel delivery costs that is disproportionately impacting the economics of small-dollar orders.

This request is supported by substantial industry data demonstrating continued escalation in parcel transportation and delivery costs:
• UPS and FedEx implemented average General Rate Increases (GRIs) of 5.9% for 2025-2026, with many shipment categories increasing well above that level. • Industry analysts report that actual parcel shipping expenses are increasing at materially higher rates once fuel surcharges and handling fees are included. • The TD Cowen / AFS Freight Index recently reported ground parcel delivery costs reaching record highs, with per-package costs now more than 30% above 2018 baseline levels. • Fuel surcharges alone have increased dramatically in recent years, now representing nearly 20% of shipping charges on average according to parcel industry data. • Small parcel and LTL carriers continue introducing additional surcharges and mid-year fee increases that disproportionately affect low-dollar, low-margin transactions.

Importantly, this request is not intended to generate additional profit, but rather to establish a modest cost-recovery mechanism aligned with prevailing logistics market realities.

Docusign Envelope ID: 6240E956-6A60-8800-8383-B15C27A0545A 1989
We respectfully request Region 4’s consideration and approval of this accommodation to support longterm contract sustainability and continued high-quality service delivery through the EPIC Member network.

Thank you for your consideration and partnership.

Dante Ercoli
Managing Director
772-453-0959
[email protected]
Docusign Envelope ID: 6240E956-6A60-8800-8383-B15C27A0545A 1990
7145 West Tidwell Road ~ Houston, Texas 77092
(713)-462-7708
www.esc4.net

NOTICE TO OFFEROR
Solicitation Number 19-03
Request for Proposal (“RFP”)
by
Region 4 Education Service Center (“ESC”)
for
Office Supplies, Related Products and Services
SUBMITTAL DEADLINE: Thursday, January 24, 2019, 2:00 PM CENTRAL TIME
Questions regarding this RFP must be submitted in writing to Crystal Wallace, Business Operations Specialist, at [email protected] or (713)-744-8189 no later than Thursday, December 20, 2018. All questions and answers will be posted to http://www.esc4.net/services/purchasing/region-4-nipa-solicitations. Offerors are responsible for viewing the website to review all questions and answers prior to submitting proposals. Oral communications concerning this RFP shall not be binding and shall in no way excuse an Offeror of the obligations set forth in this proposal.

Proposals must be sealed, prominently marked with the RFP solicitation number, RFP title, RFP opening time/date and name of Offeror. Submissions must be received by the Region 4 ESC office at: 7145 West Tidwell Road, Houston, TX 77092 no later than 2:00 pm CT. Proposals received prior to the submittal deadline will be time-stamped upon receipt and kept secure and unopened. At the submittal deadline, Region 4 ESC will collect all proposals received before the deadline in the room designated for the proposal opening. Proposals will be opened and recorded publicly. Any proposal received later than the specified time, whether delivered in person, courier or mailed, will not be considered. Late proposals will be returned to sender unopened.

NON-MANDATORY PRE-PROPOSAL CONFERENCE
Offerors are strongly encouraged, but not required to participate in a pre-proposal conference with the Business Operations Specialist, which will be held on December 18, 2018 at 10:00 am in the Region 4 ESC offices located at 7145 West Tidwell Road, Houston Texas 77092. To attend the conference, potential Offeror must notify Crystal Wallace, Business Operations Specialist, at [email protected], by December 17, 2018. Offeror’s who are unable to attend in person but would like to call in must also send an email to request call in instructions. The purpose of this conference is to clarify the contents of this RFP in order to prevent any misunderstanding of Region 4 ESC’s position. Any doubt as to the requirements of this RFP or any apparent omission or discrepancy should be presented to Region 4 ESC at this conference. Region 4 ESC will then determine the appropriate action necessary, if any, and may issue a written addendum to the RFP. Oral statements or instructions will not constitute an addendum to this RFP.

Publication Date: December 5, 2018
1991
RFP Page 2
I. SCOPE OF WORK
Region 4 Education Service Center (“Region 4 ESC”) requests proposals from qualified suppliers with the intent to enter into a Contract for office supplies, related products and services. Region 4 ESC is seeking a provider that has the depth, breadth and quality of resources necessary to complete all phases of the Contract. Awarded Offeror(s) shall deliver products and services under the terms of this agreement. While this solicitation specifically covers office supplies, related products and office services, each awarded Offeror may offer their complete product and service offering, or balance of line. Region 4 ESC reserves the right to accept or reject any or all balance of line items offered.

Region 4 ESC is an education service center established by the Texas Legislature in 1967 to assist school districts and charter schools in improving efficiencies. Region 4 ESC directly serves a seven-county area comprised of 48 public school districts and 34 open-enrollment charter schools, representing more than 1.2 million students, 95,000 educators and 1,500 campuses. Through cooperative contracts Region 4 ESC extends the opportunity to operate more efficiently and economically to agencies nationwide through National IPA (see below).

The Contract is based on the need to provide the economic benefits of volume purchasing and reduction in administrative costs through cooperative purchasing to schools and other participants. Although the awarded Offeror(s) may restrict sales to certain public units (for example, state agencies or local government units), any proposal that prohibits sales from being made to public school districts may not be considered. Sales without restriction are preferred. These types of contracts are commonly referred to as being “piggybackable.”

NATIONAL CONTRACT
Region 4 ESC, as the Principal Procurement Agency, defined in APPENDIX D, has partnered with OMNIA Partners to make the resultant contract (also known as the “Master Agreement” in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. The Region 4 ESC is acting as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a “Participating Public Agency”). APPENDIX D contains additional information about OMNIA Partners and the cooperative purchasing agreement.

OMNIA Partners is the largest and most experienced purchasing organization for public and private sector procurement. Through the economies of scale created by OMNIA Partners’ public sector subsidiaries, National IPA and U.S. Communities, our participants now have access to more competitively solicited and publicly awarded cooperative agreements. The lead agency contracting process continues to be the foundation on which we operate. OMNIA Partners is proud to offer more value and resources to state and local government, higher education, K-12 education and non-profits.

OMNIA Partners provides shared services and supply chain optimization to government, education and the private sector. As a channel partner with Vizient (formally, Novation), OMNIA Partners leverages over $100 billion in annual supply spend to command the best prices for products and services. With corporate, pricing and sales commitments from the 1992
RFP Page 3
Supplier, OMNIA Partners provides marketing and administrative support for the Supplier that directly promotes the Supplier’s products and services to Participating Public Agencies though multiple channels, each designed to promote specific products and services to Public Agencies on a national basis. Public Agencies benefit from pricing based on aggregate spend and the convenience of a contract that has already been advertised and publicly competed. The Supplier benefits from a contract that allows Participating Public Agencies to directly purchase goods and services without the Supplier’s need to respond to additional competitive solicitations. As such, the Supplier must be able to accommodate a nationwide demand for services and to fulfill obligations as a nationwide Supplier and respond to the OMNIA Partners documents (APPENDIX D).

The Region 4 ESC anticipates spending approximately $60M over the full potential Master Agreement term for office supplies, related products and services. While no minimum volume is guaranteed to the Supplier, the estimated annual volume of office supplies, related products and services purchased under the Master Agreement through OMNIA Partners Public Sector is approximately $500M. This projection is based on the current annual volumes among the Region 4 ESC, other Participating Public Agencies anticipated to utilize the resulting Master Agreement to be made available to them through OMNIA Partners, and volume growth into other Public Agencies through a coordinated marketing approach between the Supplier and OMNIA Partners.

Scope of Products and Services
It is the intention of Region 4 ESC to establish a contract with Offeror(s) for office supplies, related products and services. Offerors are encouraged to propose their complete catalog, products and services including but not limited to the following categories:
 Office Supplies: General office supplies shall include but not limited to office consumables, paper, toner, IT peripherals and office equipment  School Supplies: General educational supplies shall include but not limited to educational consumables, paper, toner, IT peripherals and school equipment  Copy and Print Services: Provide copy and print services with the ability to ship materials
 Promotional Materials and Services: Items shall include but not limited to various novelty, accessories, wearable, screen printing, engraving  Office Furniture: Furniture shall include but not be limited to: desk, chairs, conference, tables, filing cabinets and bookshelves, include installation, special orders,
 Other applicable products and service solutions: This includes Private Label that are equal to or superior to the originally manufacturer product.

Customer Support
Contractor shall provide timely and accurate technical advice and sales support to Region 4 ESC staff and Participating Agencies. Contractor shall respond to such requests within one (1) working day after receipt of the request.
1993
RFP Page 4
Region 4 ESC desires a Contract that includes an auditable pricing program (no-cost plus models). Using the proposed pricing program, offerors will submit line item pricing on the National Market Basket, Appendix E. At the Offeror’s discretion, the pricing program may include customized market baskets, non-core items, rebate incentives, volume tier incentives, promotional pricing.

Awarded contracts shall be effective June 1, 2019. To allow time to transition from any current contracts, contracts previously awarded for this category shall remain in place throughout their contract term.

II. CALENDAR OF EVENTS (ALL DATES ARE TENTATIVE AND SUBJECT TO CHANGE):

Event Date
Issue RFP Thursday, December 5, 2018
Pre-proposal Conference Tuesday, December 18, 2018
Deadline for receipt of questions via email Thursday, December 20, 2018 Issue Addenda (if required) TBD
Proposal Due Date Thursday, January 24, 2019
Approval from Region 4 ESC April 23, 2019
Contract Effective Date June 1, 2019
III. INSTRUCTIONS TO OFFERORS

1. Key Definitions
Contract: The legal agreement executed between Region 4 ESC and the awarded Offeror.

A draft of the Contract is provided as Appendix A.

Contractor: Any provider or seller of goods or services who, as a result of the competitive solicitation process, is awarded a Contract by Region 4 ESC.

Days: calendar days
Offeror: A supplier submitting a proposal in response to a solicitation.

2. Inquiries and Discrepancies: Questions regarding this solicitation must be submitted in writing to Crystal Wallace, Business Operations Specialist, at [email protected] or (713)-744- 8189 no later than Thursday, December 20, 2018. All questions and answers will be posted to http://www.esc4.net/services/purchasing/region-4-nipa-solicitations. Offerors are responsible for viewing the website to review all questions and answers prior to submitting proposals. Oral communications concerning this RFP shall not be binding and shall in no way excuse an Offeror of the obligations set forth in this proposal.

3. Restricted and Prohibited Communications with Region 4 ESC: During the period between the date Region 4 ESC issues this RFP and the selection of the Contractor by Region 4 ESC, if any, Offerors shall restrict all contact with Region 4 ESC and direct all questions regarding this RFP, including questions regarding terms and conditions, only to the individual identified above in section “Inquiries and Discrepancies” in the specified manner. Do not contact members of the Board of Directors, other employees of Region 4 ESC or any of Region 4 ESC’s agents or administrators.

Contact with any of these prohibited individuals after issuance of this RFP and before selection is made, may result in disqualification of the Offeror. 1994
RFP Page 5
The communications prohibition shall terminate when the Contract is recommended by the administration, considered by the Board of Directors at a noticed public meeting, and the Contract has been awarded. In the event the Board of Directors refers the recommendation back to staff for reconsideration, the communications prohibition shall continue. Additionally, during the time period between the award of the Contract by the Board of Directors and the execution of the Contract, Offerors shall not engage in any prohibited communications as described in this section.

Prohibited communications includes direct contact, discussion, or promotion of any Offeror’s response with any member of Region 4 ESC’s Board of Directors or employees except for communications with Region 4 ESC’s designated representative as set forth in this RFP and only in the course of inquiries, briefings, interviews, or presentations. This prohibition is intended to create a level playing field for all potential Offerors, assure that decisions are made in public, and to protect the integrity of the RFP process. Except as provided in the above stated exceptions, the following communications regarding this RFP are prohibited:
• Communications between a potential Offeror, Offeror, their lobbyist or consultant and any member of Region 4 ESC’s Board of Directors;
• Communications between any Region 4 ESC Director and any member of a selection or evaluation committee; and
• Communications between any Region 4 ESC Director and administrator or employee.

The communications prohibition shall not apply to the following:
• Communications with Region 4 ESC’s purchasing staff specifically named and authorized to conduct and receive such communications under this RFP or upon the request of Region 4 ESC, with Region 4 ESC’s legal counsel; and • Presentations made to the Board of Directors during any duly noticed public meeting.

Nothing contained herein shall prohibit any person or entity from publicly addressing Region 4 ESC’s Board of Directors during any duly noticed public meeting, in accordance with applicable Board policies, on a matter other than this RFP or in connection with a presentation requested by Region 4 ESC’s representatives.

4. Current products: Proposals shall be for new materials and equipment in current production and marketed to the general public, education and government agencies at the time the proposal is submitted.

5. Proposal Format: Proposals must contain two (2) bound and signed original copies of the solicitation, and two (2) electronic copies on flash drives shall be provided. Offeror must also submit two (2) electronic proposals free of propriety information to be posted, if awarded a Contract.

Only sealed responses will be accepted. Faxed or electronically transmitted responses will not be accepted. Sealed responses may be submitted on any or all items, unless stated otherwise.

Responses must be provided in a three-ring binder or report cover using 8.5 x 11 paper clearly identified with the name of the Offeror’s company and the solicitation name and number on both the outside front cover and vertical spine.
1995
RFP Page 6
Tabs should be used to separate the proposal into sections. The following items identified must be included behind the tabs listed below. Each section should contain both the section of the RFP referenced and the Offeror’s response to that section. Offerors failing to organize in the manner listed may be considered non-responsive and may not be evaluated.

6. Binder Tabs:

Tab 1 – Draft Contract and Offer and Contract Signature Form (Appendix A) a. Terms and Conditions Acceptance Form (Appendix B)
Tab 2 – Products/Pricing
a. National Market Basket (Appendix E)
Tab 3 – Performance Capability
Tab 4 – Qualification and Experience
a. References
Tab 5 – Value Add
Tab 8 – Additional Required Documents (Appendix C)
a. Acknowledgment and Acceptance of Region 4 ESC’s Open Records Policy (Appendix C, Doc #1)
b. Antitrust Certification Statement (Tex. Government Code § 2155.005) (Appendix C, Doc #2)
c. Implementation of House Bill 1295 Certificate of Interested Parties (Form 1295) (Appendix C, Doc #3)
d. Texas Government Code 2270 Verification Form (Appendix C, Doc #4) Tab 9 – National IPA Response to a National Program (Appendix D, Exhibits A, F and G)

7. Additional Agreements: If an Offeror requires additional agreements, a copy of the proposed agreement must be included with the proposal.

8. Open Records Policy: Proposals submitted in response to this RFP become a matter of public record subject to release after Contracts are executed. If an Offeror believes its response, or parts of its response, may be exempt from disclosure, the Offeror must specify page-by-page and line-by-line the parts of the response, which it believes, are exempt. In addition, the Offeror must specify which exception(s) are applicable and provide detailed reasons to substantiate the exception(s). Offeror must provide this information on the “Acknowledgement and Acceptance of Region 4 ESC’s Open Records Policy” (Appendix C, Doc #1). Any unmarked information will be considered public information and released, if requested under the Public Information Act. Price is not confidential and will not be withheld.

Region 4 ESC assumes no responsibility for asserting legal arguments on behalf of any Offeror or Contractor. Offeror is advised to consult with their legal counsel concerning disclosure issues resulting from this procurement process and to take precautions to safeguard trade secrets and other proprietary information. After completion of award, these documents will be available for public inspection.

9. Disclosures: By signing the Offer and Contract Signature Form, Offeror affirms:
a) Offeror has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with this proposal and any subsequent Contract.

Offerors must include a complete description of any and all relationships that might be considered a conflict of interest in doing business with Region 4 ESC. b) To the best of Offeror’s knowledge, the proposal has been arrived at independently, and is submitted without collusion with anyone to obtain information or gain any favoritism that would in any way limit competition or give an unfair advantage over other Offerors or potential Offerors in the award of a Contract resulting from this RFP. c) Offeror is not currently delinquent in the payment of any franchise taxes. d) The individual signing the submittal is an authorized agent for the Offeror and has the authority to bind the Offeror to the Contract.

10. Waiver: By submitting a proposal, Offeror expressly agrees to waive any claim it has or may have against Region 4 ESC, its directors, officers, its trustees, or agents arising out of or in connection with (1) the administration, evaluation, recommendation of any proposal; (2) any requirements under the solicitation, proposal package, or related documents; (3) the rejection of any proposal or any part of any proposal; and/or (4) the award of a Contract, if any.

Region 4 ESC shall not be responsible or liable for any costs incurred by Offerors or the successful Offeror in connection with responding to the RFP, preparing for oral presentations, preparing and submitting a proposal, entering or negotiating the terms of a Contract, or any other expenses incurred by an Offeror. The Offeror is wholly responsible for any such costs and expenses and shall not be reimbursed in any manner by Region 4 ESC.

11. Conditions of Submitting Proposal: Submission of a proposal confers no right on an Offeror to an award or Contract. Region 4 ESC, in its sole discretion and for any reason or no reason, reserves the rights to reject any or all proposals, accept only a part of any proposal, accept the proposal deemed most advantageous to Region 4 ESC, and waive any technicalities. The issuance of this RFP does not obligate Region 4 ESC to make an award or negotiate or execute a Contract. Prior to submission due date and time, Region 4 ESC reserves the right to amend the terms and provisions of the RFP, extend the deadline for submission of proposals, or withdraw the RFP entirely for any reason solely at Region 4 ESC’s discretion. A proposal may be rejected if it fails to meet any requirement of this RFP.

12. Mailing of Proposals: All proposals submitted in response to the solicitation must be clearly identified as listed below with the solicitation number, title, name and address of the company 1997
RFP Page 8
responding. All packages must be clearly identified as listed below, sealed and delivered to the Region 4 ESC office no later than the submittal deadline assigned for this solicitation.

From_____________________________________________________ Company__________________________________________________ Address___________________________________________________ City, State, Zip _____________________________________________ Solicitation Name and Number ___________Due Date and Time______

13. Amendment of Proposal: A proposal may be amended prior to the time of opening by submitting a sealed letter to the location indicated on the front page of this solicitation.

14. Withdrawal of Proposals: Withdrawal of proposals prior to the opening date will be permitted by a written letter or electronic mail from the Offeror. Telephonic or oral withdrawals shall not be considered. After the opening date, consideration may be given in cases where Offeror advises that it made a clerical error that is substantially lower than it intended. In such case, Offeror must provide written notice of their desire to withdraw, along with supporting documents, within 3 business days of receiving the acceptance letter or of being requested by Region 4 ESC for clarification of the proposal, whichever is later. Any Contract entered into prior to Region 4 ESC receiving notice must be honored. No Offeror should assume their withdrawal request has been accepted unless, and until, they receive written acknowledgment and acceptance of their proposal withdrawal.

15. Offer and Acceptance Period: In order to allow for an adequate evaluation, Region 4 ESC requires a proposal in response to this RFP to be valid and irrevocable for one-hundred twenty (120) days after the proposal due date and time.

16. Non-Responsive Proposals: All proposals will be reviewed for responsiveness to the material requirements of the solicitation. A proposal that is not materially responsive shall not be eligible for further consideration for award of the Contract, and the Offeror shall receive notice of the non-award of its proposal.

17. Discussions: Region 4 ESC reserves the right to conduct discussions with Offerors for the purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in the proposal in order to clarify a proposal and assure full understanding of, and responsiveness to, the RFP requirements.

18. Negotiations: In the event Region 4 ESC decides to conduct negotiations, exclusive or concurrent negotiations may be conducted with Offerors reasonably susceptible for award.

During the course of negotiations, no Offeror’s proposal, including pricing, shall be revealed to any other Offeror or to any other person who is not involved with the evaluation process.

Exclusive or concurrent negotiations shall not constitute a Contract award, nor shall it confer any property rights to the successful Offeror. In the event Region 4 ESC deems negotiations are not progressing, Region 4 ESC may formally terminate these negotiations and may enter into subsequent exclusive or concurrent negotiations with the next most qualified Offeror(s).

19. Best and Final Offer: Region 4 ESC, in its sole discretion, may request Offerors reasonably susceptible for award to submit a Best and Final Offer. Offerors must submit their Best and 1998
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Final Offers in writing. If an Offeror does not respond to the request for a Best and Final Offer, that Offeror’s most recent prior submission will be considered its Best and Final Offer.

20. Specifications: When a solicitation contains a specification that states no substitutions, no deviation from this requirement will be permitted. Offeror must comply with the true intent of the specifications and drawings and not take advantage of any unintentional error or omission.

In cases where no type and kind of product is specified, specifications have been developed to indicate minimal standards as to the usage, materials, and contents based on the needs of the members. References to manufacturer’s specifications (“Design Guides”), when used by Region 4 ESC, are to be considered informative to give the Offeror information as to the general style, type and kind requested. Responses proposing goods, materials or equipment regularly produced by a reputable manufacturer shall be evaluated by Region 4 ESC which will, in its sole discretion, determine whether such proposed goods, materials or equipment are substantially equivalent to the Design Guides, considering quality, workmanship, economy of operation, and suitability for the purpose intended. Offerors should include all documentation required to evaluate whether or not their proposed goods, materials or equipment are substantially equivalent to the Design Guides.

21. Quality of Materials or Services: Offeror shall state the brand name and number of the materials being provided. If none is indicated, it is understood that the Offeror is proposing the exact brand name and number specified or mentioned in the solicitation. However, unless specifically stated otherwise, comparable substitutions will be permitted in cases where the material is equal to that specified, considering quality, workmanship, economy of operation and suitability for the purpose intended.

22. Samples: Upon request, samples shall be furnished, free of cost, within seven (7) days after receiving notice of such request. By submitting the proposal Offeror certifies that all materials conform to all applicable requirements of this solicitation and of those required by law. Offeror agrees to bear the costs for laboratory testing, if results show the sample does not comply with solicitation requirements. Submissions may no longer be considered for failing to submit samples as requested.

23. Formation of Contract: A response to this solicitation is an offer to contract with Region 4 ESC based upon the terms, conditions, scope of work, and specifications contained in this request.

A solicitation does not become a Contract until it is awarded by Region 4 ESC. A Contract is formed when Region 4 ESC’s board signs the Offer and Contract Signature Form. The signed Offer and Contract Signature Form provided with the RFP response eliminates the need for a formal signing process.

24. Multiple Awards: Region 4 ESC reserves the right to award Contract(s) to multiple Offerors.

The decision to award multiple Contracts, award only one Contract, or to make no awards rests solely with Region 4 ESC.

25. Non-Exclusive: Any Contract resulting from this solicitation shall be awarded with the understanding and agreement it is for the sole convenience and benefit of Region 4 ESC.

Region 4 ESC reserves the right to obtain like goods and services from other sources.

26. Protest Procedure: Any protest of an award or proposed award must be filed in writing within ten (10) days from the date of the official award notification and must be received by 5:00 pm Central Time. No protest shall lie for a claim that the selected Offeror is not a responsible Offeror. Protests shall be filed with Robert Zingelmann, Chief Financial Officer, Finance and 1999
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Operations Services, and sent to the Region 4 ESC office at: 7145 West Tidwell Road, Houston, TX 77092. Protests shall include the following:
a) Name, address and telephone number of protester;
b) Original signature of protester or its representative; c) Identification of the solicitation by RFP number;
d) Detailed statement of legal and factual grounds including copies of relevant documents; and
e) the form of relief requested.

Any protest review and action shall be considered final with no further formalities being considered.
2000
RFP Page 11
IV. EVALUATION PROCESS AND CRITERIA

1. A committee will review and evaluate all responses and make a recommendation for award of Contract(s). The recommendation for Contract awards will be based on the predetermined criteria factors outlined in this section, where each factor is assigned a point value based on its importance. In evaluating the responses, the following predetermined criteria is considered:
a) Products/Pricing (40 Points)
b) Performance Capability (30 Points)
c) Qualification and Experience (20 Points)
d) Value Add (10 Points)

2. Offeror’s proposal should, at a minimum, include the following for Region 4 ESC’s evaluation:
a) Products/Pricing
i. Describe Offeror’s products and services Offeror proposes to be available under a resultant contract.
i. Provided price lists may be used to establish the extent of product lines, services, warranties, etc. that are available from Offeror and the pricing per item.
ii. Clearly identify pricing for any associated fees such as returns, installations, special or customized orders, maintenance fees, reporting, training, etc.
iii. Offerors should provide their pricing structure which may include category discounts, a core list and non-core items. Include category discounts on Appendix E, Category Discounts tab, core list pricing Appendix E, Core List Items tab.
ii. General and Market Basket Pricing.
i. General Pricing. Offerors shall provide pricing based on a discount from a verifiable price list or catalog, or fixed price, or a combination of both with indefinite quantities. Multiple percentage discounts are acceptable if, where different percentage discounts apply, different percentages are specified. Additional pricing and/or discounts may be included. Products and services proposed are to be priced separately with all ineligible items identified. Offerors may elect to limit their proposals to any category or categories. Region 4 ESC requests pricing be submitted as not to exceed pricing. Unlike fixed pricing, the Contractor can adjust submitted pricing lower if needed but, cannot exceed original pricing submitted. Contractor must allow for lower pricing to be available for similar product and service purchases. Cost plus pricing as a primary pricing structure is not acceptable

1. Include an electronic copy or a link to the catalog or verifiable price list from which discount, or fixed price, is calculated. Electronic price lists must contain the following: (if applicable) • Manufacturer part #
2001
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• Offeror’s Part # (if different from manufacturer part #) • Description
• Price List and Net Price
• Net price to Region 4 ESC (including freight)
Media submitted for price list must include the Offerors’ company name, name of the solicitation, and date on a Flash Drive (i.e. Pin or Jump Drives).

2. Using the pricing structure, the Offeror proposes above, provide the net price for the items listed on the National Market Basket, Appendix E, Market Basket tab.
iii. Customized Market Baskets. In addition to the National Market Basket, Offerors may provide customized market baskets to participating agencies. i. Describe Offeror’s ability to provide customized market baskets to participating agencies.
ii. Describe any limitations to customized market baskets (number of items, excluded categories, agency size limitations, etc.).
iii. How frequently does Offeror propose to update customized market baskets?
iv. Is pricing available for all products and services? v. Describe any minimums order quantities or fees.
vi. Describe any shipping and delivery charges, include standard delivery (preferred ship is 48 hours or less), shipments outside Continental USA, truckload and delivery areas.
vii. Provide pricing for warranties on all products and services. viii. Describe any return and restocking fees.
ix. Describe any additional discounts or rebates available. Additional discounts or rebates may be offered for large quantity orders, single ship to location, growth, annual spend, guaranteed quantity, etc.
x. Describe how customers verify they are receiving Contract pricing. xi. Describe payment methods offered.
xii. Propose the frequency of updates to the Offeror’s pricing structure. Describe any proposed indices to guide price adjustments. If offering a catalog contract with discounts by category, while changes in individual pricing may change, the category discounts should not change over the term of the Contract. xiii. Describe how future product introductions will be priced and align with Contract pricing proposed.
xiv. Provide any additional information relevant to this section. b) Performance Capability
i. Include a detailed response to Appendix D, Exhibit A, National IPA Response for National Cooperative Contract and Exhibits F and G. Responses should highlight experience, demonstrate a strong national presence, describe how Offeror will educate its national sales force about the Contract, describe how products and 2002
RFP Page 13
services will be distributed nationwide, include a plan for marketing the products and services nationwide, and describe how volume will be tracked and reported to National IPA.
ii. The successful Offeror will be required to sign Appendix D, Exhibit B, National IPA Administration Agreement prior to Contract award. Offerors should have any reviews required to sign the document prior to submitting a response. Offeror’s response should include any proposed exceptions to the National IPA Administration Agreement on Appendix B, Terms and Conditions Acceptance Form.
iii. Describe Offeror’s ability and experience with E-Commerce and web-based procurement providers such as ESM, Jaggaer, Coupa, Workday, Lawson oracle, SAP, Peoplesoft, and all others your company has successfully interfaced with.

Describe electronic online catalogue, Punch-Out Programs, purchasing authorization limits, storefront, etc.
iv. Describe how Offeror responds to emergency orders.
v. What is Offeror’s average Fill Rate?
vi. What is Offeror’s average on time delivery rate? Describe Offeror’s history of meeting the shipping and delivery timelines.
vii. Describe Offeror’s return and restocking policy.
viii. Describe Offeror’s ability to meet service and warranty needs. ix. Describe Offeror’s customer service/problem resolution process. Include hours of operation, number of services, etc.
x. Describe Offeror’s invoicing process.
xi. Describe Offeror’s contract implementation/customer transition plan. xii. Describe the financial condition of Offeror.
xiii. Provide a website link in order to review website ease of use, availability, and capabilities related to ordering, returns and reporting. Describe the website’s capabilities and functionality.
xiv. Describe the Offeror’s safety record.
xv. Describe Offeror’s reporting capabilities. Provide samples of reports available and if there are any fees associated with the reports.
xvi. Describe Offeror’s green or sustainability program. What type of reporting or reviews are available to participating agencies?
xvii. Describe Offeror’s social diversity initiatives. Include participating agencies ability to receive Tier 1 and Tier 2 credit utilizing the Master Agreement. xviii. Provide any additional information relevant to this section. c) Qualification and Experience
i. Provide a brief history of the Offeror, including year it was established and corporate office location.
ii. Describe how Offeror ensures contract compliance.
iii. What measures does Offeror take to ensure all products are authentic and not counterfeit?
iv. Describe Offeror’s reputation in the marketplace.
2003
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v. Describe Offeror’s reputation of products and services in the marketplace. vi. Describe the experience and qualification of key employees. vii. Describe Offeror’s experience working with the government sector. viii. Describe past litigation, bankruptcy, reorganization, state investigations of entity or current officers and directors.
ix. Provide a minimum of 5 customer references relating to the products and services within this RFP. Include entity name, contact name and title, contact phone and email, city, state, years serviced, description of services and annual volume. x. Provide any additional information relevant to this section. d) Value Add
i. Provide any additional information related to products and services Offeror proposes to enhance and add value to the Contract.

3. Competitive Range: It may be necessary to establish a competitive range. Factors from the predetermined criteria will be used to make this determination. Responses not in the competitive range will not receive further award consideration. Region 4 ESC may determine establishing a competitive range is not necessary.

4. Past Performance: An Offeror’s past performance and actions are relevant in determining whether or not the Offeror is likely to provide quality goods and services; the administrative aspects of performance; the Offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the Offeror’s businesslike concern for the interests of the customer may be taken into consideration when evaluating proposals, although not specifically mentioned in the RFP.

5. Additional Investigations: Region 4 ESC reserves the right to make such additional investigations as it deems necessary to establish the capability of any Offeror. 2004

CONTRACT
1 APPENDIX A

DRAFT CONTRACT
This Contract (“Contract”) is made as of __________, 201X by and between (“Contractor”) and Region 4 Education Service Center
(“Region 4 ESC”) for the purchase of Office Supplies, Related Products and Services (“the products and services”).

RECITALS
WHEREAS, Region 4 ESC issued Request for Proposals number RFP #19-03 for Office Supplies, Related Products and Services (“RFP”), to which Contractor provided a response (“Proposal”); and
WHEREAS, Region 4 ESC selected Contractor’s Proposal and wishes to engage Contractor in providing the services/materials described in the RFP and Proposal; WHEREAS, both parties agree and understand the following pages will constitute the Contract between the Contractor and Region 4 ESC, having its principal place of business at 7145 West Tidwell Road, Houston, TX 77092.

WHEREAS, Contractor included, in writing, any required exceptions or deviations from these terms, conditions, and specifications; and it is further understood that, if agreed to by Region 4 ESC, said exceptions or deviations are incorporated into the Contract.

WHEREAS, this Contract consists of the provisions set forth below, including provisions of all attachments referenced herein. In the event of a conflict between the provisions set forth below and those contained in any attachment, the provisions set forth below shall control.

WHEREAS, the Contract will provide that any state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit (“Public Agencies”) may purchase products and services at prices indicated in the Contract upon the Public Agency’s registration with National IPA. 1) Term of agreement. The Contract is for a period of five (5) years. Region 4 ESC shall have the right to renew the Contract for five (5) additional one-year periods or portions thereof.

Region 4 ESC shall review the Contract prior to the renewal date and notify the Contractor of Region 4 ESC’s intent renew the Contract. Contractor may elect not to renew by providing three hundred sixty-five days’ notice to Region 4 ESC.
2) Scope: Contractor shall perform all duties, responsibilities and obligations, set forth in this agreement, and described in the RFP, incorporated herein by reference as though fully set forth herein.
3) Form of Contract. The form of Contract shall be the RFP, the Offeror’s proposal and Best and Final Offer(s).
4) Order of Precedence. In the event of a conflict in the provisions of the Contract as accepted by Region 4 ESC, the following order of precedence shall prevail:
2005

CONTRACT
2 i. This Contract
ii. Offeror’s Best and Final Offer
iii. Offeror’s proposal
iv. RFP and any addenda
5) Commencement of Work. The Contractor is cautioned not to commence any billable work or provide any material or service under this Contract until Contractor receives a purchase order for such work or is otherwise directed to do so in writing by Region 4 ESC. 6) Entire Agreement (Parol evidence). The Contract, as specified above, represents the final written expression of agreement. All agreements are contained herein and no other agreements or representations that materially alter it are acceptable. 7) Assignment of Contract. No assignment of Contract may be made without the prior written approval of Region 4 ESC. Contractor is required to notify Region 4 ESC when any material change in operations is made (i.e. bankruptcy, change of ownership, merger, etc.). 8) Novation. If Contractor sells or transfers all assets or the entire portion of the assets used to perform this Contract, a successor in interest must guarantee to perform all obligations under this Contract. Region 4 ESC reserves the right to accept or reject any new party. A change of name agreement will not change the contractual obligations of Contractor. 9) Contract Alterations. No alterations to the terms of this Contract shall be valid or binding unless authorized and signed by Region 4 ESC.
10) Adding Authorized Distributors/Dealers. Contractor is prohibited from authorizing additional distributors or dealers, other than those identified at the time of submitting their proposal, to sell under the Contract without notification and prior written approval from Region 4 ESC.

Contractor must notify Region 4 ESC each time it wishes to add an authorized distributor or dealer. Purchase orders and payment can only be made to the Contractor unless otherwise approved by Region 4 ESC. Pricing provided to members by added distributors or dealers must also be less than or equal to the Contractor’s pricing. 11) TERMINATION OF CONTRACT
a) Cancellation for Non-Performance or Contractor Deficiency. Region 4 ESC may terminate the Contract if purchase volume is determined to be low volume in any 12-month period.

Region 4 ESC reserves the right to cancel the whole or any part of this Contract due to failure by Contractor to carry out any obligation, term or condition of the contract. Region 4 ESC may issue a written deficiency notice to Contractor for acting or failing to act in any of the following:
i. Providing material that does not meet the specifications of the Contract; ii. Providing work or material was not awarded under the Contract; iii. Failing to adequately perform the services set forth in the scope of work and specifications;
iv. Failing to complete required work or furnish required materials within a reasonable amount of time;
v. Failing to make progress in performance of the Contract or giving Region 4 ESC reason to believe Contractor will not or cannot perform the requirements of the Contract; or
vi. Performing work or providing services under the Contract prior to receiving an authorized purchase order.
2006

CONTRACT
3 Upon receipt of a written deficiency notice, Contractor shall have ten (10) days to provide a satisfactory response to Region 4 ESC. Failure to adequately address all issues of concern may result in Contract cancellation. Upon cancellation under this paragraph, all goods, materials, work, documents, data and reports prepared by Contractor under the Contract shall immediately become the property of Region 4 ESC. b) Termination for Cause. If, for any reason, Contractor fails to fulfill its obligation in a timely manner, or Contractor violates any of the covenants, agreements, or stipulations of this Contract Region 4 ESC reserves the right to terminate the Contract immediately and pursue all other applicable remedies afforded by law. Such termination shall be effective by delivery of notice, to the Contractor, specifying the effective date of termination. In such event, all documents, data, studies, surveys, drawings, maps, models and reports prepared by Contractor will become the property of the Region 4 ESC. If such event does occur, Contractor will be entitled to receive just and equitable compensation for the satisfactory work completed on such documents.
c) Delivery/Service Failures. Failure to deliver goods or services within the time specified, or within a reasonable time period as interpreted by the purchasing agent or failure to make replacements or corrections of rejected articles/services when so requested shall constitute grounds for the Contract to be terminated. In the event Region 4 ESC must purchase in an open market, Contractor agrees to reimburse Region 4 ESC, within a reasonable time period, for all expenses incurred.
d) Force Majeure. If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its obligations under this Agreement then such party shall give notice and full particulars of Force Majeure in writing to the other party within a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch.

The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or other industrial disturbances, act of public enemy, orders of any kind of government of the United States or the State of Texas or any civil or military authority; insurrections; riots; epidemics; landslides; lighting; earthquake; fires; hurricanes; storms; floods; washouts; droughts; arrests; restraint of government and people; civil disturbances; explosions, breakage or accidents to machinery, pipelines or canals, or other causes not reasonably within the control of the party claiming such inability. It is understood and agreed that the settlement of strikes and lockouts shall be entirely within the discretion of the party having the difficulty, and that the above requirement that any Force Majeure shall be remedied with all reasonable dispatch shall not require the settlement of strikes and lockouts by acceding to the demands of the opposing party or parties when such settlement is unfavorable in the judgment of the party having the difficulty. e) Standard Cancellation. Region 4 ESC may cancel this Contract in whole or in part by providing written notice. The cancellation will take effect 30 business days after the other party receives the notice of cancellation. After the 30th business day all work will cease following completion of final purchase order.
12) Licenses. Contractor shall maintain in current status all federal, state and local licenses, bonds and permits required for the operation of the business conducted by Contractor. Contractor shall remain fully informed of and in compliance with all ordinances and regulations pertaining to the lawful provision of services under the Contract. Region 4 ESC reserves the right to stop work and/or cancel the Contract if Contractor’s license(s) expire, lapse, are suspended or terminated.
2007

CONTRACT
4 13) Survival Clause. All applicable software license agreements, warranties or service agreements that are entered into between Contractor and Region 4 ESC under the terms and conditions of the Contract shall survive the expiration or termination of the Contract. All Purchase Orders issued and accepted by Contractor shall survive expiration or termination of the Contract.
14) Delivery. Conforming product shall be shipped within 7 days of receipt of Purchase Order. If delivery is not or cannot be made within this time period the Contractor must receive authorization for the delayed delivery. The order may be canceled if the estimated shipping time is not acceptable. All deliveries shall be freight prepaid, F.O.B. Destination and shall be included in all pricing offered unless otherwise clearly stated in writing. 15) Inspection & Acceptance. If defective or incorrect material is delivered, Region 4 ESC may make the determination to return the material to the Contractor at no cost to Region 4 ESC.

The Contractor agrees to pay all shipping costs for the return shipment. Contractor shall be responsible for arranging the return of the defective or incorrect material. 16) Payments. Payment shall be made after satisfactory performance, in accordance with all provisions thereof, and upon receipt of a properly completed invoice. 17) Price Adjustments. Should it become necessary or proper during the term of this Contract to make any change in design or any alterations that will increase price, Region 4 ESC must be notified immediately. Price increases must be approved by Region 4 ESC and no payment for additional materials or services, beyond the amount stipulated in the Contract shall be paid without prior approval. All price increases must be supported by manufacturer documentation, or a formal cost justification letter. Contractor must honor previous prices for thirty (30) days after approval and written notification from Region 4 ESC. It is the Contractor’s responsibility to keep all pricing up to date and on file with Region 4 ESC. All price changes must be provided to Region 4 ESC, using the same format as was provided and accepted in the Contractor’s proposal.

Price reductions may be offered at any time during Contract. Special, time-limited reductions are permissible under the following conditions: 1) reduction is available to all users equally; 2) reduction is for a specific period, normally not less than thirty (30) days; and 3) original price is not exceeded after the time-limit. Contractor shall offer Region 4 ESC any published price reduction during the Contract term.
18) Audit Rights. Contractor shall, at its sole expense, maintain appropriate due diligence of all purchases made by Region 4 ESC and any entity that utilizes this Contract. Region 4 ESC reserves the right to audit the accounting for a period of three (3) years from the time such purchases are made. This audit right shall survive termination of this Agreement for a period of one (1) year from the effective date of termination. Region 4 ESC shall have the authority to conduct random audits of Contractor’s pricing at Region 4 ESC's sole cost and expense.

Notwithstanding the foregoing, in the event that Region 4 ESC is made aware of any pricing being offered that is materially inconsistent with the pricing under this agreement, Region 4 ESC shall have the ability to conduct an extensive audit of Contractor’s pricing at Contractor’s sole cost and expense. Region 4 ESC may conduct the audit internally or may engage a thirdparty auditing firm. In the event of an audit, the requested materials shall be provided in the format and at the location designated by Region 4 ESC.
2008

CONTRACT
5 19) Discontinued Products. If a product or model is discontinued by the manufacturer, Contractor may substitute a new product or model if the replacement product meets or exceeds the specifications and performance of the discontinued model and if the discount is the same or greater than the discontinued model.
20) New Products/Services. New products and/or services that meet the scope of work may be added to the Contract. Pricing shall be equivalent to the percentage discount for other products. Contractor may replace or add product lines if the line is replacing or supplementing products, is equal or superior to the original products, is discounted similarly or greater than the original discount, and if the products meet the requirements of the Contract. No products and/or services may be added to avoid competitive procurement requirements. Region 4 ESC may require additions to be submitted with documentation from Members demonstrating an interest in, or a potential requirement for, the new product or service. Region 4 ESC may reject any additions without cause.
21) Options. Optional equipment for products under Contract may be added to the Contract at the time they become available under the following conditions: 1) the option is priced at a discount similar to other options; 2) the option is an enhancement to the unit that improves performance or reliability.
22) Warranty Conditions. All supplies, equipment and services shall include manufacturer's minimum standard warranty and one (1) year labor warranty unless otherwise agreed to in writing.
23) Site Cleanup. Contractor shall clean up and remove all debris and rubbish resulting from their work as required or directed. Upon completion of the work, the premises shall be left in good repair and an orderly, neat, clean, safe and unobstructed condition. 24) Site Preparation. Contractor shall not begin a project for which the site has not been prepared, unless Contractor does the preparation work at no cost, or until Region 4 ESC includes the cost of site preparation in a purchase order. Site preparation includes, but is not limited to:
moving furniture, installing wiring for networks or power, and similar pre-installation requirements.
25) Registered Sex Offender Restrictions. For work to be performed at schools, Contractor agrees no employee or employee of a subcontractor who has been adjudicated to be a registered sex offender will perform work at any time when students are or are reasonably expected to be present. Contractor agrees a violation of this condition shall be considered a material breach and may result in the cancellation of the purchase order at Region 4 ESC’s discretion. Contractor must identify any additional costs associated with compliance of this term. If no costs are specified, compliance with this term will be provided at no additional charge.
26) Safety measures. Contractor shall take all reasonable precautions for the safety of employees on the worksite and shall erect and properly maintain all necessary safeguards for protection of workers and the public. Contractor shall post warning signs against all hazards created by its operation and work in progress. Proper precautions shall be taken pursuant to state law and standard practices to protect workers, general public and existing structures from injury or damage.
27) Smoking. Persons working under the Contract shall adhere to local smoking policies.

Smoking will only be permitted in posted areas or off premises. 2009

CONTRACT
6 28) Stored materials. Upon prior written agreement between the Contractor and Region 4 ESC, payment may be made for materials not incorporated in the work but delivered and suitably stored at the site or some other location, for installation at a later date. An inventory of the stored materials must be provided to Region 4 ESC prior to payment. Such materials must be stored and protected in a secure location and be insured for their full value by the Contractor against loss and damage. Contractor agrees to provide proof of coverage and additionally insured upon request. Additionally, if stored offsite, the materials must also be clearly identified as property of Region 4 ESC and be separated from other materials. Region 4 ESC must be allowed reasonable opportunity to inspect and take inventory of stored materials, on or offsite, as necessary. Until final acceptance by Region 4 ESC, it shall be the Contractor's responsibility to protect all materials and equipment. Contractor warrants and guarantees that title for all work, materials and equipment shall pass to Region 4 ESC upon final acceptance. 29) Funding Out Clause. A Contract for the acquisition, including lease, of real or personal property is a commitment of Region 4 ESC’s current revenue only. Region 4 ESC retains the right to terminate the Contract at the expiration of each budget period during the term of the Contract and is conditioned on a best effort attempt by Region 4 ESC to obtain appropriate funds for payment of the contract.
30) Indemnity. Contractor shall protect, indemnify, and hold harmless both Region 4 ESC and its administrators, employees and agents against all claims, damages, losses and expenses arising out of or resulting from the actions of the Contractor, Contractor employees or subcontractors in the preparation of the solicitation and the later execution of the Contract.

Any litigation involving either Region 4 ESC, its administrators and employees and agents will be in Harris County, Texas.
31) Marketing. Contractor agrees to allow Region 4 ESC to use their name and logo within website, marketing materials and advertisement. Any use of Region 4 ESC name and logo or any form of publicity, inclusive of press releases, regarding this Contract by Contractor must have prior approval from Region 4 ESC.
32) Certificates of Insurance. Certificates of insurance shall be delivered to the Region 4 ESC prior to commencement of work. The Contractor shall give Region 4 ESC a minimum of ten (10) days’ notice prior to any modifications or cancellation of policies. The Contractor shall require all subcontractors performing any work to maintain coverage as specified. 33) Legal Obligations. It is Contractor’s responsibility to be aware of and comply with all local, state, and federal laws governing the sale of products/services and shall comply with all laws while fulfilling the Contract. Applicable laws and regulation must be followed even if not specifically identified herein.
2010

OFFER AND CONTRACT SIGNATURE FORM
The undersigned hereby offers and, if awarded, agrees to furnish goods and/or services in strict compliance with the terms, specifications and conditions at the prices proposed within response unless noted in writing.

Company Name
Address
City/State/Zip
Telephone No.

Email Address
Printed Name
Title
Authorized signature
Accepted by Region 4 ESC:

Contract No. ______________
Initial Contract Term to

Region 4 ESC Authorized Board Member Date

Print Name

Region 4 ESC Authorized Board Member Date

Print Name
2011
Appendix B

TERMS & CONDITIONS ACCEPTANCE FORM
Signature on the Offer and Contract Signature form certifies complete acceptance of the terms and conditions in this solicitation and draft Contract except as noted below with proposed substitute language (additional pages may be attached, if necessary). The provisions of the RFP cannot be modified without the express written approval of Region 4 ESC. If a proposal is returned with modifications to the draft Contract provisions that are not expressly approved in writing by Region 4 ESC, the Contract provisions contained in the RFP shall prevail.

Check one of the following responses:
 Offeror takes no exceptions to the terms and conditions of the RFP and draft Contract. (Note: If none are listed below, it is understood that no exceptions/deviations are taken.)  Offeror takes the following exceptions to the RFP and draft Contract. All exceptions must be clearly explained, reference the corresponding term to which Offeror is taking exception and clearly state any proposed modified language, proposed additional terms to the RFP and draft Contract must be included:
(Note: Unacceptable exceptions may remove Offeror’s proposal from consideration for award. Region 4 ESC shall be the sole judge on the acceptance of exceptions and modifications and the decision shall be final.)
Section/Page Term, Condition, or
Specification
Exception/Proposed Modification Accepted
(For Region 4
ESC’s use)
2012
Appendix C

ADDITIONAL REQUIRED DOCUMENTS
DOC #1 Acknowledgment and Acceptance of Region 4 ESC’s Open Records Policy DOC #2 Antitrust Certification Statements (Tex. Government Code § 2155.005) DOC #3 Implementation of House Bill 1295 Certificate of Interested Parties (Form 1295) DOC #4 Texas Government Code 2270 Verification Form
2013
Appendix C, Doc #1

ACKNOWLEDGMENT AND ACCEPTANCE
OF REGION 4 ESC’s OPEN RECORDS POLICY

OPEN RECORDS POLICY
All proposals, information and documents submitted are subject to the Public Information Act requirements governed by the State of Texas once a Contract(s) is executed. If an Offeror believes its response, or parts of its response, may be exempted from disclosure, the Offeror must specify page-by-page and line-by-line the parts of the response, which it believes, are exempt and include detailed reasons to substantiate the exemption. Price is not confidential and will not be withheld. Any unmarked information will be considered public information and released, if requested under the Public Information Act.

The determination of whether information is confidential and not subject to disclosure is the duty of the Office of Attorney General (OAG). Region 4 ESC must provide the OAG sufficient information to render an opinion and therefore, vague and general claims to confidentiality by the Offeror are not acceptable. Region 4 ESC must comply with the opinions of the OAG. Region 4 ESC assumes no responsibility for asserting legal arguments on behalf of any Offeror. Offeror is advised to consult with their legal counsel concerning disclosure issues resulting from this procurement process and to take precautions to safeguard trade secrets and other proprietary information.

Signature below certifies complete acceptance of Region 4 ESC’s Open Records Policy, except as noted below (additional pages may be attached, if necessary).

Check one of the following responses to the Acknowledgment and Acceptance of Region 4 ESC’s Open Records Policy below:
 We acknowledge Region 4 ESC’s Open Records Policy and declare that no information submitted with this proposal, or any part of our proposal, is exempt from disclosure under the Public Information Act.
 We declare the following information to be a trade secret or proprietary and exempt from disclosure under the Public Information Act.

(Note: Offeror must specify page-by-page and line-by-line the parts of the response, which it believes, are exempt. In addition, Offeror must include detailed reasons to substantiate the exemption(s). Price is not confident and will not be withheld. All information believed to be a trade secret or proprietary must be listed. It is further understood that failure to identify such information, in strict accordance with the instructions, will result in that information being considered public information and released, if requested under the Public Information Act.) Date Authorized Signature & Title
2014
Appendix C, Doc #2

ANTITRUST CERTIFICATION STATEMENTS
(Tex. Government Code § 2155.005)
Attorney General Form
I affirm under penalty of perjury of the laws of the State of Texas that:

1. I am duly authorized to execute this Contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below;

2. In connection with this proposal, neither I nor any representative of the Company has violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15;

3. In connection with this proposal, neither I nor any representative of the Company has violated any federal antitrust law; and

4. Neither I nor any representative of the Company has directly or indirectly communicated any of the contents of this proposal to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Company.

Company Contact
Signature
Printed Name
Address Position with Company
Official
Authorizing
Proposal
Signature
Phone
Printed Name
Fax
Position with Company
2015
Appendix C, DOC # 3
Implementation of House Bill 1295
Certificate of Interested Parties (Form 1295):

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016.

The Texas Ethics Commission was required to adopt rules necessary to implement that law, prescribe the disclosure of interested parties form, and post a copy of the form on the commission’s website. The commission adopted the Certificate of Interested Parties form (Form 1295) on October 5, 2015. The commission also adopted new rules (Chapter 46) on November 30, 2015, to implement the law. The commission does not have any additional authority to enforce or interpret House Bill 1295.

Filing Process:

Staring on January 1, 2016, the commission will make available on its website a new filing application that must be used to file Form 1295. A business entity must use the application to enter the required information on Form 1295 and print a copy of the completed form, which will include a certification of filing that will contain a unique certification number. An authorized agent of the business entity must sign the printed copy of the form and have the form notarized.

The completed Form 1295 with the certification of filing must be filed with the governmental body or state agency with which the business entity is entering into the contract.

The governmental entity or state agency must notify the commission, using the commission’s filing application, of the receipt of the filed Form 1295 with the certification of filing not later than the 30th day after the date the contract binds all parties to the contract. The commission will post the completed Form 1295 to its website within seven business days after receiving notice from the governmental entity or state agency.

Information regarding how to use the filing application will be available on this site starting on January 1, 2016.
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm Last Revision: February 16, 2016
2016
Appendix C, DOC # 4
Texas Government Code 2270 Verification Form
House Bill 89 (85R Legislative Session), which adds Chapter 2270 to the Texas Government Code, provides that a governmental entity may not enter into a contract with a company without verification that the contracting vendor does not and will not boycott Israel during the term of the contract.

Furthermore, Senate Bill 252 (85R Legislative Session), which amends Chapter 2252 of the Texas Government Code to add Subchapter F, prohibits contracting with a company engaged in business with Iran, Sudan or a foreign terrorist organization identified on a list prepared by the Texas Comptroller.

I, ___________________________________________________, as an authorized representative of
_____________________________________________________________, a contractor engaged by
Insert Name of Company
Region 4 Education Service Center, 7145 West Tidwell Road, Houston, TX 77092, verify by this writing that the above-named company affirms that it (1) does not boycott Israel; and (2) will not boycott Israel during the term of this contract, or any contract with the above-named Texas governmental entity in the future.

Also, our company is not listed on and we do not do business with companies that are on the Texas Comptroller of Public Accounts list of Designated Foreign Terrorists Organizations found at https://comptroller.texas.gov/purchasing/docs/foreign-terrorist.pdf.

I further affirm that if our company's position on this issue is reversed and this affirmation is no longer valid, that the above-named Texas governmental entity will be notified in writing within one (1) business day and we understand that our company's failure to affirm and comply with the requirements of Texas Government Code 2270 et seq. shall be grounds for immediate contract termination without penalty to the above-named Texas governmental entity.

I swear and affirm that the above is true and correct.
______________________________________________ ________________ Signature of Named Authorized Company Representative Date Form Revised 10/27/201
2017
Appendix D
Requirements for National Cooperative Contract
To be Administered by
OMNIA Partners
The following documents are used in evaluating and administering national cooperative contracts and are included for Supplier’s review and response.

OMNIA Partners Exhibit A – RESPONSE FOR NATIONAL COOPERATIVE CONTRACT OMNIA Partners Exhibit B – ADMINISTRATION AGREEMENT, EXAMPLE OMNIA Partners Exhibit C – MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING

AGREEMENT, EXAMPLE
OMNIA Partners Exhibit D – PRINCIPAL PROCUREMENT AGENCY CERTIFICATE, EXAMPLE OMNIA Partners Exhibit E – CONTRACT SALES REPORTING TEMPLATE OMNIA Partners Exhibit F – FEDERAL FUNDS CERTIFICATIONS OMNIA Partners Exhibit G – NEW JERSEY BUSINESS COMPLIANCE OMNIA Partners Exhibit H – ADVERTISING COMPLIANCE REQUIREMENT 2018
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EXHIBIT A- RESPONSE FOR NATIONAL COOPERATIVE CONTRACT

1.0 Scope of National Cooperative Contract
Capitalized terms not otherwise defined herein shall have the meanings given to them in the Master Agreement or in the Administration Agreement between Supplier and OMNIA Partners.

1.1 Requirement
REGION 4 ESC (hereinafter defined and referred to as “Principal Procurement Agency”), on behalf of itself and the National Intergovernmental Purchasing Alliance Company, a Delaware corporation d/b/a OMNIA Partners Public Sector (“OMNIA Partners”), is requesting proposals for office supplies, related products and services.

The intent of this Request for Proposal is any contract between Principal Procurement Agency and Supplier resulting from this Request for Proposal (“Master Agreement”) be made available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. The Principal Procurement Agency has executed a Principal Procurement Agency Certificate with OMNIA Partners, an example of which is included as Exhibit D, and has agreed to pursue the Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners as a Participating Public Agency in OMNIA Partners’ cooperative purchasing program. Registration with OMNIA Partners as a Participating Public Agency is accomplished by Public Agencies entering into a Master Intergovernmental Cooperative Purchasing Agreement, an example of which is attached as Exhibit C. The terms and pricing established in the resulting Master Agreement between the Supplier and the Principal Procurement Agency will be the same as that available to Participating Public Agencies through OMNIA Partners.

All transactions, purchase orders, invoices, payments etc., will occur directly between the Supplier and each Participating Public Agency individually, and neither OMNIA Partners, any Principal Procurement Agency nor any Participating Public Agency, including their respective agents, directors, employees or representatives, shall be liable to Supplier for any acts, liabilities, damages, etc., incurred by any other Participating Public Agency. Supplier is responsible for knowing the tax laws in each state.

This Exhibit A defines the expectations for qualifying Suppliers based on OMNIA Partners’ requirements to market the resulting Master Agreement nationally to Public Agencies. Each section in this Exhibit A refers to the capabilities, requirements, obligations, and prohibitions of competing Suppliers on a national level in order to serve Participating Public Agencies through OMNIA Partners.

These requirements are incorporated into and are considered an integral part of this RFP. OMNIA Partners reserves the right to determine whether or not to make the Master Agreement awarded by the Principal Procurement Agency available to Participating Public Agencies, in its sole and absolute discretion, and any party submitting a response to this RFP acknowledges that any award by the Principal 2019
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EXHIBIT A- RESPONSE FOR NATIONAL COOPERATIVE CONTRACT
Procurement Agency does not obligate OMNIA Partners to make the Master Agreement available to Participating Procurement Agencies.

1.2 Marketing, Sales and Administrative Support
During the term of the Master Agreement OMNIA Partners intends to provide marketing, sales and administrative support for Supplier pursuant to this section that directly promotes the Supplier’s products and services to Participating Public Agencies through multiple channels, each designed to promote specific products and services to Public Agencies on a national basis.

The OMNIA Partners marketing team will work in conjunction with Supplier to promote the Master Agreement to both existing Participating Public Agencies and prospective Public Agencies through channels that may include:

A. Marketing collateral (print, electronic, email, presentations) B. Website
C. Trade shows/conferences/meetings
D. Advertising
E. Social Media
The OMNIA Partners sales teams will work in conjunction with Supplier to promote the Master Agreement to both existing Participating Public Agencies and prospective Public Agencies through initiatives that may include:

A. Individual sales calls
B. Joint sales calls
C. Communications/customer service
D. Training sessions for Public Agency teams
E. Training sessions for Supplier teams
The OMNIA Partners contracting teams may work in conjunction with Supplier to promote the Master Agreement to both existing Participating Public Agencies and prospective Public Agencies through:

A. Serving as the subject matter expert for questions regarding joint powers authority and state statutes and regulations for cooperative purchasing B. Training sessions for Public Agency teams
C. Training sessions for Supplier teams
D. Regular business reviews to monitor program success
E. General contract administration
Suppliers are required to pay an administrative fee of 3% of the greater of the Contract Sales under the Master Agreement and Guaranteed Contract Sales under this Request for Proposal. Supplier will be required to execute the OMNIA Partners Administration Agreement (Exhibit B).
2020
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EXHIBIT A- RESPONSE FOR NATIONAL COOPERATIVE CONTRACT

1.3 Estimated Volume
The dollar volume purchased under the Master Agreement is estimated to be approximately $500M annually. While no minimum volume is guaranteed to Supplier, the estimated annual volume is projected based on the current annual volumes among the Principal Procurement Agency, other Participating Public Agencies that are anticipated to utilize the resulting Master Agreement to be made available to them through OMNIA Partners, and volume growth into other Public Agencies through a coordinated marketing approach between Supplier and OMNIA Partners.

1.4 Award Basis
The basis of any contract award resulting from this RFP made by Principal Procurement Agency will, at OMNIA Partners option, be the basis of award on a national level through OMNIA Partners. If multiple Suppliers are awarded by Principal Procurement Agency under the Master Agreement, those same Suppliers will be required to extend the Master Agreement to Participating Public Agencies through OMNIA Partners. Utilization of the Master Agreement by Participating Public Agencies will be at the discretion of the individual Participating Public Agency. Certain terms of the Master Agreement specifically applicable to the Principal Procurement Agency are subject to modification for each Participating Public Agency as Supplier, such Participating Public Agency and OMNIA Partners shall agree. Participating Agencies may request to enter into a separate supplemental agreement to further define the level of service requirements over and above the minimum defined in the Master Agreement (i.e. invoice requirements, order requirements, specialized delivery, diversity requirements such as minority and woman owned businesses, historically underutilized business, governing law, etc.). It shall be the responsibility of the Supplier to comply, when applicable, with the prevailing wage legislation in effect in the jurisdiction of the Participating Agency. It shall further be the responsibility of the Supplier to monitor the prevailing wage rates as established by the appropriate department of labor for any increase in rates during the term of this contract and adjust wage rates accordingly. Any supplemental agreement developed as a result of the Master Agreement is exclusively between the Participating Agency and the Supplier (Contract Sales are reported to OMNIA Partners).

1.5 Objectives of Cooperative Program
This RFP is intended to achieve the following objectives regarding availability through OMNIA Partners’ cooperative program:

A. Provide a comprehensive competitively solicited and awarded national agreement offering the Products covered by this solicitation to Participating Public Agencies; B. Establish the Master Agreement as the Supplier’s primary go to market strategy to Public Agencies nationwide;
C. Achieve cost savings for Supplier and Public Agencies through a single solicitation process that will reduce the Supplier’s need to respond to multiple solicitations and Public Agencies need to conduct their own solicitation process; D. Combine the aggregate purchasing volumes of Participating Public Agencies to achieve cost effective pricing.
2021
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EXHIBIT A- RESPONSE FOR NATIONAL COOPERATIVE CONTRACT

2.0 Representations and Covenants
As a condition to Supplier entering into the Master Agreement, which would be available to all Public Agencies, Supplier must make certain representations, warranties and covenants to both the Principal Procurement Agency and OMNIA Partners designed to ensure the success of the Master Agreement for all Participating Public Agencies as well as the Supplier.

2.1 Corporate Commitment
Supplier commits that (1) the Master Agreement has received all necessary corporate authorizations and support of the Supplier’s executive management, (2) the Master Agreement is Supplier's primary “go to market” strategy for Public Agencies, (3) the Master Agreement will be promoted to all Public Agencies, including any existing customers, and Supplier will transition existing customers, upon their request, to the Master Agreement, and (4) that the Supplier has read and agrees to the terms and conditions of the Administration Agreement with OMNIA Partners and will execute such agreement concurrent with and as a condition of its execution of the Master Agreement with the Principal Procurement Agency. Supplier will identify an executive corporate sponsor and a separate national account manager within the RFP response that will be responsible for the overall management of the Master Agreement.

2.2 Pricing Commitment
Supplier commits the not-to-exceed pricing provided under the Master Agreement pricing is its lowest available (net to buyer) to Public Agencies nationwide and further commits that if a Participating Public Agency is eligible for lower pricing through a national, state, regional or local or cooperative contract, the Supplier will match such lower pricing to that Participating Public Agency under the Master Agreement.

2.3 Sales Commitment
Supplier commits to aggressively market the Master Agreement as its go to market strategy in this defined sector and that its sales force will be trained, engaged and committed to offering the Master Agreement to Public Agencies through OMNIA Partners nationwide. Supplier commits that all Master Agreement sales will be accurately and timely reported to OMNIA Partners in accordance with the OMNIA Partners Administration Agreement. Supplier also commits its sales force will be compensated, including sales incentives, for sales to Public Agencies under the Master Agreement in a consistent or better manner compared to sales to Public Agencies if the Supplier were not awarded the Master Agreement.

3.0 SUPPLIER RESPONSE
Supplier must supply the following information in order for the Principal Procurement Agency to determine Supplier’s qualifications to extend the resulting Master Agreement to Participating Public Agencies through OMNIA Partners.

3.1 Company
A. Brief history and description of Supplier.

B. Total number and location of sales persons employed by Supplier.

C. Number and location of support centers (if applicable) and location of corporate office.
2022
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EXHIBIT A- RESPONSE FOR NATIONAL COOPERATIVE CONTRACT
D. Annual sales for the three previous fiscal years.

E. Submit FEIN and Dunn & Bradstreet report.

F. Describe any green or environmental initiatives or policies.

G. Describe any diversity programs or partners supplier does business with and how Participating Agencies may use diverse partners through the Master Agreement.

Indicate how, if at all, pricing changes when using the diversity program.

H. Describe any historically underutilized business certifications supplier holds and the certifying agency. This may include business enterprises such as minority and women owned, small or disadvantaged, disable veterans, etc.

I. Describe how supplier differentiates itself from its competitors.

J. Describe any present or past litigation, bankruptcy or reorganization involving supplier.

K. Felony Conviction Notice: Indicate if the supplier
a. is a publicly held corporation and this reporting requirement is not applicable;
b. is not owned or operated by anyone who has been convicted of a felony; or
c. is owned or operated by and individual(s) who has been convicted of a felony and provide the names and convictions.

L. Describe any debarment or suspension actions taken against supplier

3.2 Distribution, Logistics
A. Describe the full line of products and services offered by supplier.

B. Describe how supplier proposes to distribute the products/service nationwide.

Include any states where products and services will not be offered under the Master Agreement, including U.S. Territories and Outlying Areas.

C. Identify all other companies that will be involved in processing, handling or shipping the products/service to the end user.

D. Provide the number, size and location of Supplier’s distribution facilities, warehouses and retail network as applicable.

3.3 Marketing and Sales
A. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to immediately implement the Master Agreement as supplier’s primary go to market strategy for Public Agencies to supplier’s teams nationwide, to include, but not limited to:
i. Executive leadership endorsement and sponsorship of the award as the public sector go-to-market strategy within first 10 days ii. Training and education of Supplier’s national sales force with participation from the Supplier’s executive leadership, along with the OMNIA Partners team within first 90 days
B. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to market the Master Agreement to current Participating Public Agencies, existing Public Agency customers of Supplier, as well as to prospective Public Agencies nationwide immediately upon award, to include, but not limited to:
i. Creation and distribution of a co-branded press release to trade publications
ii. Announcement, contract details and contact information published on the Supplier’s website within first 90 days.
2023
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EXHIBIT A- RESPONSE FOR NATIONAL COOPERATIVE CONTRACT
iii. Design, publication and distribution of co-branded marketing materials within first 90 days
iv. Commitment to attendance and participation with OMNIA Partners at national (i.e. NIGP Annual Forum, NPI Conference, etc.), regional (i.e.

Regional NIGP Chapter Meetings, Regional Cooperative Summits, etc.) and supplier-specific trade shows, conferences and meetings throughout the term of the Master Agreement
v. Commitment to attend, exhibit and participate at the NIGP Annual Forum in an area reserved by OMNIA Partners for partner suppliers. Booth space will be purchased and staffed by Supplier. In addition, Supplier commits to provide reasonable assistance to the overall promotion and marketing efforts for the NIGP Annual Forum, as directed by OMNIA Partners. vi. Design and publication of national and regional advertising in trade publications throughout the term of the Master Agreement vii. Ongoing marketing and promotion of the Master Agreement throughout its term (case studies, collateral pieces, presentations, promotions, etc.) viii. Dedicated OMNIA Partners internet web-based homepage on Supplier’s website with:
• OMNIA Partners standard logo;
• Copy of original Request for Proposal;
• Copy of contract and amendments between Principal Procurement Agency and Supplier;
• Summary of Products and pricing;
• Marketing Materials
• Electronic link to OMNIA Partners’ website including the online registration page;
• A dedicated toll-free number and email address for OMNIA Partners
C. Describe how Supplier will transition any existing Public Agency customers’ accounts to the Master Agreement available nationally through OMNIA Partners.

Include a list of current cooperative contracts (regional and national) Supplier holds and describe how the Master Agreement will be positioned among the other cooperative agreements.

D. Acknowledge Supplier agrees to provide its logo(s) to OMNIA Partners and agrees to provide permission for reproduction of such logo in marketing communications and promotions. Acknowledge that use of OMNIA Partners logo will require permission for reproduction, as well.

E. Confirm Supplier will be proactive in direct sales of Supplier’s goods and services to Public Agencies nationwide and the timely follow up to leads established by OMNIA Partners. All sales materials are to use the OMNIA Partners logo. At a minimum, the Supplier’s sales initiatives should communicate:
i. Master Agreement was competitively solicited and publicly awarded by a Principal Procurement Agency
ii. Best government pricing
iii. No cost to participate
iv. Non-exclusive contract
2024
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EXHIBIT A- RESPONSE FOR NATIONAL COOPERATIVE CONTRACT
F. Confirm Supplier will train its national sales force on the Master Agreement. At a minimum, sales training should include:
i. Key features of Master Agreement
ii. Working knowledge of the solicitation process
iii. Awareness of the range of Public Agencies that can utilize the Master Agreement through OMNIA Partners
iv. Knowledge of benefits of the use of cooperative contracts G. Provide the name, title, email and phone number for the person(s), who will be responsible for:
i. Executive Support
ii. Marketing
iii. Sales
iv. Sales Support
v. Financial Reporting
vi. Accounts Payable
vii. Contracts
H. Describe in detail how Supplier’s national sales force is structured, including contact information for the highest-level executive in charge of the sales team.

I. Explain in detail how the sales teams will work with the OMNIA Partners team to implement, grow and service the national program.

J. Explain in detail how Supplier will manage the overall national program throughout the term of the Master Agreement, including ongoing coordination of marketing and sales efforts, timely new Participating Public Agency account set-up, timely contract administration, etc.

K. State the amount of Supplier’s Public Agency sales for the previous fiscal year.

Provide a list of Supplier’s top 10 Public Agency customers, the total purchases for each for the previous fiscal year along with a key contact for each.

L. Describe Supplier’s information systems capabilities and limitations regarding order management through receipt of payment, including description of multiple platforms that may be used for any of these functions.

M. Provide the Contract Sales (as defined in Section 10 of the OMNIA Partners Administration Agreement) that Supplier will guarantee each year under the Master Agreement for the initial three years of the Master Agreement (“Guaranteed Contract Sales”).
$_______.00 in year one
$_______.00 in year two
$_______.00 in year three
To the extent Supplier guarantees minimum Contract Sales, the administration fee shall be calculated based on the greater of the actual Contract Sales and the Guaranteed Contract Sales.

N. Even though it is anticipated many Public Agencies will be able to utilize the Master Agreement without further formal solicitation, there may be circumstances 2025
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EXHIBIT A- RESPONSE FOR NATIONAL COOPERATIVE CONTRACT
where Public Agencies will issue their own solicitations. The following options are available when responding to a solicitation for Products covered under the Master Agreement.
i. Respond with Master Agreement pricing (Contract Sales reported to OMNIA Partners).
ii. If competitive conditions require pricing lower than the standard Master Agreement not-to-exceed pricing, Supplier may respond with lower pricing through the Master Agreement. If Supplier is awarded the contract, the sales are reported as Contract Sales to OMNIA Partners under the Master Agreement.
iii. Respond with pricing higher than Master Agreement only in the unlikely event that the Public Agency refuses to utilize Master Agreement (Contract Sales are not reported to OMNIA Partners). iv. If alternative or multiple proposals are permitted, respond with pricing higher than Master Agreement, and include Master Agreement as the alternate or additional proposal.

Detail Supplier’s strategies under these options when responding to a solicitation. 2026
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EXHIBIT B- ADMINISTRATION AGREEMENT, EXAMPLE

ADMINISTRATION AGREEMENT
THIS ADMINISTRATION AGREEMENT (this “Agreement”) is made this ___ day of ______ 20___, between National Intergovernmental Purchasing Alliance Company, a Delaware corporation d/b/a OMNIA Partners Public Sector (“OMNIA Partners”), and ________________ (“Supplier”).

RECITALS
WHEREAS, the ___________________ (the “Principal Procurement Agency”) has entered into a Master Agreement dated _________________, Agreement No_______, by and between the Principal Procurement Agency and Supplier, (as may be amended from time to time in accordance with the terms thereof, the “Master Agreement”), as attached hereto as Exhibit A and incorporated herein by reference as though fully set forth herein, for the purchase of ___________________________ (the “Product”);
WHEREAS, said Master Agreement provides that any or all public agencies, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit (collectively, “Public Agencies”), that register (either via registration on the OMNIA Partners website or execution of a Master Intergovernmental Cooperative Purchasing Agreement, attached hereto as Exhibit B) (each, hereinafter referred to as a “Participating Public Agency”) may purchase Product at prices stated in the Master Agreement;
WHEREAS, Participating Public Agencies may access the Master Agreement which is offered through OMNIA Partners to Public Agencies;
WHEREAS, OMNIA Partners serves as the contract administrator of the Master Agreement on behalf of Principal Procurement Agency;
WHEREAS, Principal Procurement Agency desires OMNIA Partners to proceed with administration of the Master Agreement; and
WHEREAS, OMNIA Partners and Supplier desire to enter into this Agreement to make available the Master Agreement to Participating Public Agencies and to set forth certain terms and conditions governing the relationship between OMNIA Partners and Supplier.

NOW, THEREFORE, in consideration of the payments to be made hereunder and the mutual covenants contained in this Agreement, OMNIA Partners and Supplier hereby agree as follows:
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DEFINITIONS

1. Capitalized terms used in this Agreement and not otherwise defined herein shall have the meanings given to them in the Master Agreement.

TERMS AND CONDITIONS

2. The Master Agreement and the terms and conditions contained therein shall apply to this Agreement except as expressly changed or modified by this Agreement. Supplier acknowledges and agrees that the covenants and agreements of Supplier set forth in the solicitation and Supplier’s response thereto resulting in the Master Agreement are incorporated herein and are an integral part hereof.

3. OMNIA Partners shall be afforded all of the rights, privileges and indemnifications afforded to Principal Procurement Agency by or from Supplier under the Master Agreement, and such rights, privileges and indemnifications shall accrue and apply with equal effect to OMNIA Partners, its agents, employees, directors, and representatives under this Agreement including, but not limited to, Supplier’s obligation to obtain appropriate insurance.

4. OMNIA Partners shall perform all of its duties, responsibilities and obligations as contract administrator of the Master Agreement on behalf of Principal Procurement Agency as set forth herein, and Supplier hereby acknowledges and agrees that all duties, responsibilities and obligations will be undertaken by OMNIA Partners solely in its capacity as the contract administrator under the Master Agreement.

5. With respect to any purchases by Principal Procurement Agency or any Participating Public Agency pursuant to the Master Agreement, OMNIA Partners shall not be: (i) construed as a dealer, re-marketer, representative, partner or agent of any type of the Supplier, Principal Procurement Agency or any Participating Public Agency; (ii) obligated, liable or responsible for any order for Product made by Principal Procurement Agency or any Participating Public Agency or any employee thereof under the Master Agreement or for any payment required to be made with respect to such order for Product; and (iii) obligated, liable or responsible for any failure by Principal Procurement Agency or any Participating Public Agency to comply with procedures or requirements of applicable law or the Master Agreement or to obtain the due authorization and approval necessary to purchase under the Master Agreement. OMNIA Partners makes no representation or guaranty with respect to any minimum purchases by Principal Procurement Agency or any Participating Public Agency or any employee thereof under this Agreement or the Master Agreement.

6. OMNIA Partners shall not be responsible for Supplier’s performance under the Master Agreement, and Supplier shall hold OMNIA Partners harmless from any liability that may arise from the acts or omissions of Supplier in connection with the Master Agreement.

7. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, OMNIA

PARTNERS EXPRESSLY DISCLAIMS ALL EXPRESS OR IMPLIED REPRESENTATIONS AND WARRANTIES REGARDING OMNIA PARTNERS’ PERFORMANCE AS A CONTRACT ADMINISTRATOR OF THE MASTER AGREEMENT. OMNIA PARTNERS SHALL NOT BE

LIABLE IN ANY WAY FOR ANY SPECIAL, INCIDENTAL, INDIRECT, CONSEQUENTIAL,

EXEMPLARY, PUNITIVE, OR RELIANCE DAMAGES, EVEN IF OMNIA PARTNERS IS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
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TERM OF AGREEMENT; TERMINATION

8. This Agreement shall be in effect so long as the Master Agreement remains in effect, provided, however, that the provisions of Sections 3 – 8 and 12 – 23, hereof and the indemnifications afforded by the Supplier to OMNIA Partners in the Master Agreement, to the extent such provisions survive any expiration or termination of the Master Agreement, shall survive the expiration or termination of this Agreement.

9. Supplier’s failure to maintain its covenants and commitments contained in this Agreement or any action of the Supplier which gives rise to a right by Principal Procurement Agency to terminate the Master Agreement shall constitute a material breach of this Agreement.

If such breach is not cured within thirty (30) days of written notice to Supplier, in addition to any and all remedies available at law or equity, OMNIA Partners shall have the right to terminate this Agreement, at OMNIA Partners’ sole discretion. Notwithstanding anything contained herein to the contrary, this Agreement shall terminate on the date of the termination or expiration of the Master Agreement.

NATIONAL PROMOTION

10. OMNIA Partners and Supplier shall publicize and promote the availability of the Master Agreement’s products and services to Public Agencies and such agencies’ employees.

Supplier shall require each Public Agency to register its participation in the OMNIA Partners program by either registering on the OMNIA Partners website (www.omniapartners.com/publicsector), or executing a Master Intergovernmental Cooperative Purchasing Agreement prior to processing the Participating Public Agency’s first sales order.

Upon request, Supplier shall make available to interested Public Agencies a copy of the Master Agreement and such price lists or quotes as may be necessary for such Public Agencies to evaluate potential purchases.

11. Supplier shall provide such marketing and administrative support as set forth in the solicitation resulting in the Master Agreement, including assisting in development of marketing materials as reasonably requested by Principal Procurement Agency and OMNIA Partners.

Supplier shall be responsible for obtaining permission or license of use and payment of any license fees for all content and images Supplier provides to OMNIA Partners or posts on the OMNIA Partners website. Supplier shall indemnify, defend and hold harmless OMNIA Partners for use of all such content and images including copyright infringement claims. Supplier and OMNIA Partners each hereby grant to the other party a limited, revocable, non-transferable, nonsublicensable right to use such party’s logo (each, the “Logo”) solely for use in marketing the Master Agreement. Each party shall provide the other party with the standard terms of use of such party’s Logo, and such party shall comply with such terms in all material respects. Both parties shall obtain approval from the other party prior to use of such party’s Logo. Notwithstanding the foregoing, the parties understand and agree that except as provided herein neither party shall have any right, title or interest in the other party’s Logo. Upon termination of this Agreement, each party shall immediately cease use of the other party’s Logo.

ADMINISTRATIVE FEE, REPORTING & PAYMENT

12. An “Administrative Fee” shall be defined and due to OMNIA Partners from Supplier in the amount of __ percent (__%) (“Administrative Fee Percentage”) multiplied by the total purchase amount paid to Supplier, less refunds, credits on returns, rebates and discounts, for the sale of products and/or services to Principal Procurement Agency and Participating Public Agencies pursuant to the Master Agreement (as amended from time to time and including any renewal thereof) (“Contract Sales”). From time to time the parties may mutually agree in writing 2029
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to a lower Administrative Fee Percentage for a specifically identified Participating Public Agency’s Contract Sales.

13. Supplier shall provide OMNIA Partners with an electronic accounting report monthly, in the format prescribed by OMNIA Partners, summarizing all Contract Sales for each calendar month. The Contract Sales reporting format is provided as Exhibit C (“Contract Sales Report”), attached hereto and incorporated herein by reference. Contract Sales Reports for each calendar month shall be provided by Supplier to OMNIA Partners by the 10th day of the following month.

Failure to provide a Contract Sales Report within the time and manner specified herein shall constitute a material breach of this Agreement and if not cured within thirty (30) days of written notice to Supplier shall be deemed a cause for termination of the Master Agreement, at Principal Procurement Agency’s sole discretion, and/or this Agreement, at OMNIA Partners’ sole discretion.

14. Administrative Fee payments are to be paid by Supplier to OMNIA Partners at the frequency and on the due date stated in Section 13, above, for Supplier’s submission of corresponding Contract Sales Reports. Administrative Fee payments are to be made via Automated Clearing House (ACH) to the OMNIA Partners designated financial institution identified in Exhibit D. Failure to provide a payment of the Administrative Fee within the time and manner specified herein shall constitute a material breach of this Agreement and if not cured within thirty (30) days of written notice to Supplier shall be deemed a cause for termination of the Master Agreement, at Principal Procurement Agency’s sole discretion, and/or this Agreement, at OMNIA Partners’ sole discretion. All Administrative Fees not paid when due shall bear interest at a rate equal to the lesser of one and one-half percent (1 1/2%) per month or the maximum rate permitted by law until paid in full.

15. Supplier shall maintain an accounting of all purchases made by Participating Public Agencies under the Master Agreement. OMNIA Partners, or its designee, in OMNIA Partners’ sole discretion, reserves the right to compare Participating Public Agency records with Contract Sales Reports submitted by Supplier for a period of four (4) years from the date OMNIA Partners receives such report. In addition, OMNIA Partners may engage a third party to conduct an independent audit of Supplier’s monthly reports. In the event of such an audit, Supplier shall provide all materials reasonably requested relating to such audit by OMNIA Partners at the location designated by OMNIA Partners. In the event an underreporting of Contract Sales and a resulting underpayment of Administrative Fees is revealed, OMNIA Partners will notify the Supplier in writing. Supplier will have thirty (30) days from the date of such notice to resolve the discrepancy to OMNIA Partners’ reasonable satisfaction, including payment of any Administrative Fees due and owing, together with interest thereon in accordance with Section 13, and reimbursement of OMNIA Partners’ costs and expenses related to such audit.

GENERAL PROVISIONS

16. This Agreement, the Master Agreement and the exhibits referenced herein supersede any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter hereto and no other agreement, statement, or promise relating to the subject matter of this Agreement which is not contained or incorporated herein shall be valid or binding.

In the event of any conflict between the provisions of this Agreement and the Master Agreement, as between OMNIA Partners and Supplier, the provisions of this Agreement shall prevail.

17. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement or to recover any Administrative Fee and accrued interest, the prevailing party shall be entitled to reasonable attorney’s fees and costs in addition to any other relief to which it may be entitled.
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18. This Agreement and OMNIA Partners’ rights and obligations hereunder may be assigned at OMNIA Partners’ sole discretion to an affiliate of OMNIA Partners, any purchaser of any or all or substantially all of the assets of OMNIA Partners, or the successor entity as a result of a merger, reorganization, consolidation, conversion or change of control, whether by operation of law or otherwise. Supplier may not assign its obligations hereunder without the prior written consent of OMNIA Partners.

19. All written communications given hereunder shall be delivered by first-class mail, postage prepaid, or overnight delivery on receipt to the addresses as set forth below.

A. OMNIA Partners:

OMNIA Partners
Attn: President
840 Crescent Centre Drive
Suite 600
Franklin, TN 37067
B. Supplier:
[____________________]
[____________________]
[____________________]
[____________________]

20. If any provision of this Agreement shall be deemed to be, or shall in fact be, illegal, inoperative or unenforceable, the same shall not affect any other provision or provisions herein contained or render the same invalid, inoperative or unenforceable to any extent whatever, and this Agreement will be construed by limiting or invalidating such provision to the minimum extent necessary to make such provision valid, legal and enforceable.

21. This Agreement may not be amended, changed, modified, or altered without the prior written consent of the parties hereto, and no provision of this Agreement may be discharged or waived, except by a writing signed by the parties. A waiver of any particular provision will not be deemed a waiver of any other provision, nor will a waiver given on one occasion be deemed to apply to any other occasion.

22. This Agreement shall inure to the benefit of and shall be binding upon OMNIA Partners, the Supplier and any respective successor and assign thereto; subject, however, to the limitations contained herein.

23. This Agreement will be construed under and governed by the laws of the State of Delaware, excluding its conflicts of law provisions and any action arising out of or related to this Agreement shall be commenced solely and exclusively in the state or federal courts in Williamson County Tennessee.

24. This Agreement may be executed in counterparts, each of which is an original but all of which, together, shall constitute but one and the same instrument. The exchange of copies of this Agreement and of signature pages by facsimile, or by .pdf or similar electronic transmission, will constitute effective execution and delivery of this Agreement as to the parties and may be used in lieu of the original Agreement for all purposes. Signatures of the parties transmitted by facsimile, or by .pdf or similar electronic transmission, will be deemed to be their original signatures for any purpose whatsoever. 2031
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[INSERT SUPPLIER ENTITY NAME] NATIONAL INTERGOVERNMENTAL

PURCHASING ALLIANCE COMPANY
d/b/a OMNIA Partners Public Sector
Signature Signature
Sarah Vavra
Name Name
Sr. Vice President, Public Sector Contracting
Title Title
Date Date
2032
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OMNIA PARTNERS EXHIBITS
EXHIBIT C – MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT,

EXAMPLE

MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT This Master Intergovernmental Cooperative Purchasing Agreement (this “Agreement”) is entered into by and between those certain government agencies that execute a Principal Procurement Agency Certificate (“Principal Procurement Agencies”) with National Intergovernmental Purchasing Alliance Company, a Delaware corporation d/b/a OMNIA Partners Public Sector (“OMNIA Partners”) to be appended and made a part hereof and such other public agencies (“Participating Public Agencies”) who register to participate in the cooperative purchasing programs administered by OMNIA Partners and its affiliates and subsidiaries (collectively, the “OMNIA Partners Parties”) by either registering on a OMNIA Partners Party website (such as www.omniapartners.com/publicsector or www.nationalipa.org or any successor website), or by executing a copy of this Agreement.

RECITALS
WHEREAS, after a competitive solicitation and selection process by Principal Procurement Agencies, in compliance with their own policies, procedures, rules and regulations, a number of suppliers have entered into “Master Agreements” (herein so called) to provide a variety of goods, products and services (“Products”) to the applicable Principal Procurement Agency and the Participating Public Agencies;
WHEREAS, Master Agreements are made available by Principal Procurement Agencies through the OMNIA Partners Parties and provide that Participating Public Agencies may purchase Products on the same terms, conditions and pricing as the Principal Procurement Agency, subject to any applicable federal and/or local purchasing ordinances and the laws of the State of purchase; and WHEREAS, in addition to Master Agreements, the OMNIA Partners Parties may from time to time offer Participating Public Agencies the opportunity to acquire Products through other group purchasing agreements.

NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, and of the mutual benefits to result, the parties hereby agree as follows:

1. Each party will facilitate the cooperative procurement of Products.

2. The Participating Public Agencies shall procure Products in accordance with and subject to the relevant federal, state and local statutes, ordinances, rules and regulations that govern Participating Public Agency’s procurement practices. The Participating Public Agencies hereby acknowledge and agree that it is the intent of the parties that all provisions of this Agreement and that Principal Procurement Agencies’ participation in the program described herein comply with all applicable laws, including but not limited to the requirements of 42 C.F.R. § 1001.952(h), as may be amended from time to time. The Participating Public Agencies further acknowledge and agree that they are solely responsible for their compliance with all applicable “safe harbor” regulations, including but not limited to any and all obligations to fully and accurately report discounts and 2033
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incentives.

3. The Participating Public Agency represents and warrants that the Participating Public Agency is not a hospital or other healthcare provider and is not purchasing Products on behalf of a hospital or healthcare provider.

4. The cooperative use of Master Agreements shall be in accordance with the terms and conditions of the Master Agreements, except as modification of those terms and conditions is otherwise required by applicable federal, state or local law, policies or procedures.

5. The Principal Procurement Agencies will make available, upon reasonable request, Master Agreement information which may assist in improving the procurement of Products by the Participating Public Agencies.

6. The Participating Public Agency agrees the OMNIA Partners Parties may provide access to group purchasing organization (“GPO”) agreements directly or indirectly by enrolling the Participating Public Agency in another GPO’s purchasing program, including but not limited to Vizient Source, LLC, Provista, Inc. and other OMNIA Partners affiliates and subsidiaries; provided the purchase of Products through a OMNIA Partners Party or any other GPO shall be at the Participating Public Agency’s sole discretion.

7. The Participating Public Agencies (each a “Procuring Party”) that procure Products through any Master Agreement or GPO Product supply agreement (each a “GPO Contract”) will make timely payments to the distributor, manufacturer or other vendor (collectively, “Supplier”) for Products received in accordance with the terms and conditions of the Master Agreement or GPO Contract, as applicable. Payment for Products and inspections and acceptance of Products ordered by the Procuring Party shall be the exclusive obligation of such Procuring Party. Disputes between Procuring Party and any Supplier shall be resolved in accordance with the law and venue rules of the State of purchase unless otherwise agreed to by the Procuring Party and Supplier.

8. The Procuring Party shall not use this Agreement as a method for obtaining additional concessions or reduced prices for purchase of similar products or services outside of the Master Agreement. Master Agreements may be structured with not-to-exceed pricing, in which cases the Supplier may offer the Procuring Party and the Procuring Party may accept lower pricing or additional concessions for purchase of Products through a Master Agreement.

9. The Procuring Party shall be responsible for the ordering of Products under this Agreement. A non-procuring party shall not be liable in any fashion for any violation by a Procuring Party, and, to the extent permitted by applicable law, the Procuring Party shall hold non-procuring party harmless from any liability that may arise from the acts or omissions of the Procuring Party.

10. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, THE OMNIA

PARTNERS PARTIES EXPRESSLY DISCLAIM ALL EXPRESS OR IMPLIED

REPRESENTATIONS AND WARRANTIES REGARDING ANY PRODUCT, MASTER AGREEMENT AND GPO CONTRACT. THE OMNIA PARTNERS PARTIES SHALL NOT BE 2034
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LIABLE IN ANY WAY FOR ANY SPECIAL, INCIDENTAL, INDIRECT, CONSEQUENTIAL,

EXEMPLARY, PUNITIVE, OR RELIANCE DAMAGES, EVEN IF THE NATIONAL IPA PARTIES ARE ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. FURTHER, THE

PROCURING PARTY ACKNOWLEDGES AND AGREES THAT THE OMNIAL PARTNERS

PARTIES SHALL HAVE NO LIABILITY FOR ANY ACT OR OMISSION BY A SUPPLIER OR OTHER PARTY UNDER A MASTER AGREEMENT OR GPO CONTRACT.

11. This Agreement shall remain in effect until termination by either party giving thirty (30) days’ written notice to the other party. The provisions of Paragraphs 6 - 10 hereof shall survive any such termination.

12. This Agreement shall take effect upon (i) execution of the Principal Procurement Agency Certificate, or (ii) the registration on a OMNIA Partners Party website or the execution of this Agreement by a Participating Public Agency, as applicable. [Insert Participating Public Agency Name] NATIONAL INTERGOVERNMENTAL

PURCHASING ALLIANCE COMPANY
d/b/a OMNIA Partners Public Sector
Signature Signature
Sarah Vavra
Name Name
Sr. Vice President, Public Sector Contracting
Title and Agency Name Title
Date Date
2035
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OMNIA PARTNERS EXHIBITS
EXHIBIT D – OMNIA PARTNERS PRINCIPAL PROCUREMENT AGENCY CERTIFICATE, EXAMPLE

PRINCIPAL PROCUREMENT AGENCY CERTIFICATE
In its capacity as a Principal Procurement Agency (as defined below) for National Intergovernmental Purchasing Alliance Company, a Delaware corporation d/b/a OMNIA Partners Public Sector (“OMNIA Partners”), [NAME OF PPA] agrees to pursue Master Agreements for Products as specified in the attached Exhibits to this Principal Procurement Agency Certificate.

I hereby acknowledge, in my capacity as _____________ of and on behalf of [NAME OF PPA] (“Principal Procurement Agency”), that I have read and hereby agree to the general terms and conditions set forth in the attached Master Intergovernmental Cooperative Purchasing Agreement regulating the use of the Master Agreements and purchase of Products that from time to time are made available by Principal Procurement Agencies to Participating Public Agencies nationwide through OMNIA Partners.

I understand that the purchase of one or more Products under the provisions of the Master Intergovernmental Cooperative Purchasing Agreement is at the sole and complete discretion of the Participating Public Agency.

Authorized Signature, [PRINCIPAL PROCUREMENT AGENCY]
Signature
Name
Title
Date
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OMNIA PARTNERS EXHIBITS
EXHIBIT E – OMNIA PARTNERS CONTRACT SALES REPORTING TEMPLATE Supplier Name:

Contract Sales Report Month:

Contract ID:

Supplier Reporting Contact:

Title:

Phone:

Email:

Participating Agency Name Address City State Zip Code
Participating
Agency #
{Assigned by
National IPA
and provided
to Supplier}
Transaction
Date
(Date of
Sale)
Contract
Sales for
Month ($)
Admin
Fee %
Admin
Fee $
Report Totals
Cumulative Contract Sales

OMNIA PARTNERS EXHIBITS

EXHIBIT C - CONTRACT SALES REPORTING TEMPLATE
(to be submitted electronically in Microsoft Excel format) OMNIA Partners Contract Sales Monthly Report
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EXHIBIT F- FEDERAL FUNDS CERTIFICATIONS

FEDERAL CERTIFICATIONS
ADDENDUM FOR AGREEMENT FUNDED BY U.S. FEDERAL GRANT
TO WHOM IT MAY CONCERN:

Participating Agencies may elect to use federal funds to purchase under the Master Agreement. This form should be completed and returned with proposal.

The following certifications and provisions may be required and apply when a Participating Agency expends federal funds for any purchase resulting from this procurement process. Pursuant to 2 C.F.R. § 200.326, all contracts, including small purchases, awarded by the Participating Agency and the Participating Agency’s subcontractors shall contain the procurement provisions of Appendix II to Part 200, as applicable.

APPENDIX II TO 2 CFR PART 200
(A) Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

Pursuant to Federal Rule (A) above, when a Participating Agency expends federal funds, the Participating Agency reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.

Does offeror agree? YES Initials of Authorized Representative of offeror (B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000) Pursuant to Federal Rule (B) above, when a Participating Agency expends federal funds, the Participating Agency reserves the right to immediately terminate any agreement in excess of $10,000 resulting from this procurement process in the event of a breach or default of the agreement by Offeror in the event Offeror fails to: (1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the contract and/or the procurement solicitation. Participating Agency also reserves the right to terminate the contract immediately, with written notice to offeror, for convenience, if Participating Agency believes, in its sole discretion that it is in the best interest of Participating Agency to do so. Offeror will be compensated for work performed and accepted and goods accepted by Participating Agency as of the termination date if the contract is terminated for convenience of Participating Agency. Any award under this procurement process is not exclusive and Participating Agency reserves the right to purchase goods and services from other offerors when it is in Participating Agency’s best interest.

Does offeror agree? YES Initials of Authorized Representative of offeror (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 CFR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” Pursuant to Federal Rule (C) above, when a Participating Agency expends federal funds on any federally assisted construction contract, the equal opportunity clause is incorporated by reference herein.

Does offeror agree to abide by the above? YES Initials of Authorized Representative of offeror (D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted 2038
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EXHIBIT F- FEDERAL FUNDS CERTIFICATIONS
Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non - Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

Pursuant to Federal Rule (D) above, when a Participating Agency expends federal funds during the term of an award for all contracts and subgrants for construction or repair, offeror will be in compliance with all applicable Davis-Bacon Act provisions.

Does offeror agree? YES Initials of Authorized Representative of offeror (E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

Pursuant to Federal Rule (E) above, when a Participating Agency expends federal funds, offeror certifies that offeror will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act during the term of an award for all contracts by Participating Agency resulting from this procurement process.

Does offeror agree? YES Initials of Authorized Representative of offeror (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

Pursuant to Federal Rule (F) above, when federal funds are expended by Participating Agency, the offeror certifies that during the term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror agrees to comply with all applicable requirements as referenced in Federal Rule (F) above.

Does offeror agree? YES Initials of Authorized Representative of offeror (G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the nonFederal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
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EXHIBIT F- FEDERAL FUNDS CERTIFICATIONS
Pursuant to Federal Rule (G) above, when federal funds are expended by Participating Agency, the offeror certifies that during the term of an award for all contracts by Participating Agency member resulting from this procurement process, the offeror agrees to comply with all applicable requirements as referenced in Federal Rule (G) above.

Does offeror agree? YES Initials of Authorized Representative of offeror (H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Pursuant to Federal Rule (H) above, when federal funds are expended by Participating Agency, the offeror certifies that during the term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

Does offeror agree? YES Initials of Authorized Representative of offeror (I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.

Such disclosures are forwarded from tier to tier up to the non-Federal award.

Pursuant to Federal Rule (I) above, when federal funds are expended by Participating Agency, the offeror certifies that during the term and after the awarded term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). The undersigned further certifies that:
(1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all covered sub-awards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly.

Does offeror agree? YES Initials of Authorized Representative of offeror

RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS When federal funds are expended by Participating Agency for any contract resulting from this procurement process, offeror certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. The offeror further certifies that offeror will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

Does offeror agree? YES Initials of Authorized Representative of offeror 2040
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EXHIBIT F- FEDERAL FUNDS CERTIFICATIONS

CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT When Participating Agency expends federal funds for any contract resulting from this procurement process, offeror certifies that it will comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).

Does offeror agree? YES Initials of Authorized Representative of offeror

CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS To the extent purchases are made with Federal Highway Administration, Federal Railroad Administration, or Federal Transit Administration funds, offeror certifies that its products comply with all applicable provisions of the Buy America Act and agrees to provide such certification or applicable waiver with respect to specific products to any Participating Agency upon request. Purchases made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and open competition.

Does offeror agree? YES Initials of Authorized Representative of offeror PROCUREMENT OF RECOVERED MATERIALS REQUIREMENTS FOR – 2 C.F.R. §200.322 Participating Agency and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines..

Does Vendor agree? YES Initials of Authorized Representative of Vendor CERTIFICATION OF ACCESS TO RECORDS – 2 C.F.R. § 200.336 Offeror agrees that the Inspector General of the Agency or any of their duly authorized representatives shall have access to any books, documents, papers and records of offeror that are directly pertinent to offeror’s discharge of its obligations under the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to offeror’s personnel for the purpose of interview and discussion relating to such documents.

Does offeror agree? YES Initials of Authorized Representative of offeror

CERTIFICATION OF APPLICABILITY TO SUBCONTRACTORS
Offeror agrees that all contracts it awards pursuant to the Contract shall be bound by the foregoing terms and conditions.

Does offeror agree? YES Initials of Authorized Representative of offeror Offeror agrees to comply with all federal, state, and local laws, rules, regulations and ordinances, as applicable. It is further acknowledged that offeror certifies compliance with all provisions, laws, acts, regulations, etc. as specifically noted above.

Offeror’s Name:_____________________________________
Address, City, State, and Zip Code:___________________________________________________________ Phone Number:______________________ Fax Number: ___________________________ Printed Name and Title of Authorized Representative:_____________________________________ Email Address:_______________________________________________________________ Signature of Authorized Representative: _______________________________Date: _____________________ 2041
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OMNIA PARTNERS EXHIBITS

EXHIBIT G- NEW JERSEY BUSINESS COMPLIANCE

NEW JERSEY BUSINESS COMPLIANCE
Suppliers intending to do business in the State of New Jersey must comply with policies and procedures required under New Jersey statues. All offerors submitting proposals must complete the following forms specific to the State of New Jersey. Completed forms should be submitted with the offeror’s response to the RFP. Failure to complete the New Jersey packet will impact OMNIA Partners’ ability to promote the Master Agreement in the State of New Jersey.

DOC #1 Ownership Disclosure Form
DOC #2 Non-Collusion Affidavit
DOC #3 Affirmative Action Affidavit
DOC #4 Political Contribution Disclosure Form
DOC #5 Stockholder Disclosure Certification
DOC #6 Certification of Non-Involvement in Prohibited Activities in Iran DOC #7 New Jersey Business Registration Certificate
New Jersey suppliers are required to comply with the following New Jersey statutes when applicable:
• all anti-discrimination laws, including those contained in N.J.S.A. 10:2-1 through N.J.S.A. 10:2-14, N.J.S.A. 10:5-1, and N.J.S.A. 10:5-31 through 10:5-38; • Prevailing Wage Act, N.J.S.A. 34:11-56.26, for all contracts within the contemplation of the Act;
• Public Works Contractor Registration Act, N.J.S.A. 34:11-56.26; and • Bid and Performance Security, as required by the applicable municipal or state statutes. 2042
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OMNIA PARTNERS EXHIBITS

EXHIBIT G- NEW JERSEY BUSINESS COMPLIANCE
DOC #1

OWNERSHIP DISCLOSURE FORM
(N.J.S. 52:25-24.2)
Pursuant to the requirements of P.L. 1999, Chapter 440 effective April 17, 2000 (Local Public Contracts Law), the offeror shall complete the form attached to these specifications listing the persons owning 10 percent (10%) or more of the firm presenting the proposal.

Company Name:

Street:

City, State, Zip Code:

Complete as appropriate:

I _______________________________________, certify that I am the sole owner of ____________________________________, that there are no partners and the business is not incorporated, and the provisions of N.J.S. 52:25-24.2 do not apply.

OR:

I _______________________________________, a partner
in___________________________, do hereby certify that the following is a list of all individual partners who own a 10% or greater interest therein. I further certify that if one (1) or more of the partners is itself a corporation or partnership, there is also set forth the names and addresses of the stockholders holding 10% or more of that corporation’s stock or the individual partners owning 10% or greater interest in that partnership.

OR:

I _______________________________________, an authorized representative of ______________________, a corporation, do hereby certify that the following is a list of the names and addresses of all stockholders in the corporation who own 10% or more of its stock of any class. I further certify that if one (1) or more of such stockholders is itself a corporation or partnership, that there is also set forth the names and addresses of the stockholders holding 10% or more of the corporation’s stock or the individual partners owning a 10% or greater interest in that partnership.
(Note: If there are no partners or stockholders owning 10% or more interest, indicate none.) Name Address Interest

I further certify that the statements and information contained herein, are complete and correct to the best of my knowledge and belief.

Date Authorized Signature and Title
2043
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EXHIBIT G- NEW JERSEY BUSINESS COMPLIANCE
DOC #2

NON-COLLUSION AFFIDAVIT
Company Name: ________________________________________
Street: ________________________________________________ City, State, Zip Code:____________________________________ State of ________________________________________________ County of ______________________________________________ I, of
the_______________________________________________
Name City
in the County of ____________________________, State of _______________________________
of full age, being duly sworn according to law on my oath depose and say that:

I am the _________________________of the firm of
_____________________________________
Title Company Name
the Offeror making the Proposal for the goods, services or public work specified under the attached proposal, and that I executed the said proposal with full authority to do so; that said Offeror has not directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above proposal, and that all statements contained in said proposal and in this affidavit are true and correct, and made with full knowledge that relies upon the truth of the statements contained in said proposal and in the statements contained in this affidavit in awarding the contract for the said goods, services or public work.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by
Company Name Authorized Signature & Title
Subscribed and sworn before me
this ______ day of ______________, 20____
__________________________________________
Notary Public of ______________________
My commission expires ______________ , 20____
SEAL
2044
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Richmond City CouncilJuly 28, 2026

Richmond City Council
July 28, 2026