Agenda — Richmond City Council, July 28, 2026 (part 7 of 15)

July 28, 2026
PORT
Economic Development
DATE: July 28, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Charles Gerard, Port Director
Subject: Contract with Michael Schwab Studio for Port Visual Identity and Logo Design Services
FINANCIAL IMPACT: The proposed $40,000 expenditure is included within the approved Fiscal Year 2026-2027 Port Enterprise Fund
budget (Account String: 40161080-400201). There is no
impact on the General Fund.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

A strong and professionally developed Port graphic logo that reflects Port’s history, mission, and future direction will help consolidate interest as the Port invests in
infrastructure, economic development, environmental
sustainability and business attraction. The brand identity will provide consistent and long-term standard across
facilities, signage, vehicles, digital communications,
marketing material, grant applications, and business
development efforts.

RECOMMENDED ACTION: APPROVE a contract with Michael Schwab Studio for visual identity and logo design services for an amount of $40,000, for a term of July 28, 2026, through June 30,
2027 – Economic Development Department (Charles
Gerard 510-620-6792).

AGENDA
REPORT
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July 28, 2026
DISCUSSION:

The Port of Richmond is one of California's oldest and most historically significant working waterfronts. Established as a major maritime gateway and internationally recognized for the Henry J. Kaiser Shipyards during World War II, the Port today serves as a critical center for automobile imports, bulk cargo, industrial manufacturing, logistics, and emerging clean energy industries. As the Port continues to modernize its facilities and expand economic opportunities, its public identity should communicate both its historic legacy and its future vision.

Recognizing this opportunity, the Port issued a Request for Proposal (RFP) on May 12, 2026, seeking qualified design firms capable of creating a timeless, iconic, and highly recognizable visual identity (Attachment 1). The RFP emphasized that the selected consultant should produce a visual identity system that is simple, enduring, adaptable across numerous applications, and reflective of Richmond's maritime heritage and industrial strength. The Port specifically sought a design that could remain effective for decades while functioning across architecture, signage, vehicles, digital platforms, printed materials, apparel, and equipment.

Although logos are often viewed as a graphic element, they are fundamentally strategic assets for public agencies. A well-designed visual identity:
 Creates immediate recognition and credibility with businesses, shipping lines, investors, grant agencies, visitors, and the public.
 Reinforces the Port's reputation as a modern, professionally managed public enterprise.
 Provides a consistent identity across all public communications and physical assets.
 Improves the effectiveness of economic development and business recruitment efforts.
 Enhances community pride by establishing a recognizable civic symbol representing Richmond's waterfront.
 Reduces long-term design costs by establishing standardized branding and graphic standards that can be consistently applied over many years.

Many of the world's most respected transportation agencies, airports, transit systems, and seaports rely upon timeless visual identities that have remained recognizable for decades. Successful civic logos become enduring public assets that transcend individual administrations while reinforcing institutional stability and public confidence.

Following release of the RFP, the Port contacted six regionally recognized graphic design firms with extensive experience in institutional branding. Two complete proposals were received by the June 9, 2026, deadline (Attachment 2):
 Michael Schwab Studio
 Strohl, Inc.
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July 28, 2026
Both firms demonstrated exceptional qualifications. Michael Schwab Studio is internationally recognized for creating iconic visual identities for public agencies, parks, wineries, transportation organizations, and civic institutions. His work emphasizes simplicity, timelessness, and long-term recognition. The proposal included a structured three-phase design process culminating in complete ownership of all logo rights by the City of Richmond upon completion. The total fixed fee is $40,000.

Strohl, Inc. presented an impressive proposal emphasizing research, stakeholder engagement, and contemporary brand strategy, supported by nationally recognized work for organizations including Google Gemini and Axiom Space. Their proposal demonstrated strong creative capabilities and a thoughtful approach centered on longevity, emotional connection, and institutional identity. The total fixed fee is $48,000.

The Port evaluation committee reviewed both proposals using the evaluation criteria established in the RFP. After reviewing qualifications, project approach, experience, creative philosophy, proposed deliverables, and overall value, the committee determined that Michael Schwab Studio represented the best overall fit for the Port of Richmond (Attachment 3). The committee concluded that Mr. Schwab's decades of experience creating iconic civic and institutional identities aligned particularly well with the Port's objective of developing a timeless visual identity that will serve the organization for generations.

The proposed agreement includes research, concept development, stakeholder review, refinement of selected concepts, final production artwork, multiple logo variations, and complete ownership of the final design by the City of Richmond.

In conclusion, the Port of Richmond is undergoing significant transformation through infrastructure investment, environmental initiatives, economic development, and business expansion. A professionally developed visual identity represents a relatively modest investment that will provide lasting value by strengthening the Port's public image, improving marketing and communications, supporting business recruitment, and creating a recognizable civic symbol that reflects both Richmond's maritime heritage and its future aspirations.

City staff therefore recommend the City Council approve the contract with Michael Schwab Studio for visual identity and logo design services for an amount of $40,000, for a term of July 28, 2026, through June 30, 2027.

Michael Schwab sample graphics:
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July 28, 2026
SYNERGISTIC POLICIES:

Approval of this agreement advances several City and Port objectives, including:
 Economic Development through improved business recruitment and marketing.  Community Engagement by creating a recognizable public identity for the Port.  Organizational Excellence through consistent communications and professional branding.
 Preservation of Richmond's maritime heritage while positioning the Port for future economic growth.

DOCUMENTS ATTACHED:

Attachment 1 – Request for Proposals (RFP)
Attachment 2 – Bid Summary
Attachment 3 – Scoring Matrix
Attachment 4 – Contract
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Request for Proposals

PORT OF RICHMOND VISUAL IDENTITY & LOGO

DESIGN SERVICES
Release Date: May 12, 2026
Deadline for Submittal: June 9, 2026
4:00 PM Pacific Time (PT)
Contact: Charles Gerard
Email: [email protected] with copy to
[email protected]
Phone Number: 510-620-6792
City of Richmond
Port of Richmond Division
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TABLE OF CONTENTS

1. Introduction

2. About the City and the Port

3. Project Vision and Background

4. Scope of Services

5. Design Direction and Brand Values

6. Proposal Format Guidelines

7. Submission Process

8. General Conditions

9. Proposal Evaluation and Selection Process

10.Attachments

1. INTRODUCTION
The City of Richmond (“City”), acting through the Port of Richmond (“Port”), invites proposals from qualified design firms and creative studios to develop a new visual identity and official logo for the Port of Richmond.

The Port seeks a design partner capable of creating a timeless, iconic, and highly recognizable visual identity that reflects the Port’s maritime legacy, industrial character, civic importance, and future direction.

This Request for Proposals (“RFP”) describes the project, required scope of services, consultant selection process, and proposal requirements. Failure to submit information in accordance with the RFP requirements may result in disqualification.

The anticipated term of the agreement is approximately three (3) to six (6) months.

2. ABOUT THE CITY AND THE PORT
The City of Richmond is a Charter City located in Contra Costa County within the San Francisco Bay Area. Richmond has approximately 32 miles of shoreline and is served by major interstate highways, rail infrastructure, ferry service, BART, and Amtrak.

The Port of Richmond is one of California’s most significant working waterfronts and serves as a major deep-water port handling automobiles, liquid bulk, dry bulk, breakbulk cargo, and industrial maritime activity.

Located approximately nine miles from the Golden Gate Bridge on the eastern shore of the San Francisco Bay, the Port has long served as a center for industry, transportation, shipbuilding, and logistics.
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During World War II, Richmond became internationally recognized through the Henry J.

Kaiser Shipyards, which constructed hundreds of Liberty and Victory ships in support of the Allied war effort. The legacy of innovation, production efficiency, labor history, and industrial design remains central to Richmond’s identity today.

The Port is currently undergoing a strategic transformation focused on:
• Economic development and job creation
• Modernization of infrastructure
• Environmental sustainability and resilience
• Maritime innovation and clean technologies
• Community engagement and transparency
The Port seeks a visual identity that honors this history while positioning the organization for the future.

3. PROJECT VISION AND BACKGROUND
The Port of Richmond is seeking a visual identity system that is clear, enduring, and instantly recognizable.

The Port is particularly interested in proposals that demonstrate an understanding of:
• Historic maritime and industrial design traditions
• Simplicity and clarity in visual communication
• Strong graphic forms capable of long-term institutional use • Identity systems that function across architecture, signage, digital media, apparel, vehicles, equipment, and printed materials
• Civic and public-sector branding that balances professionalism, accessibility, and iconic design
The Port is interested in a logo and visual identity that can stand alongside other globally recognized transportation and civic identities while remaining uniquely Richmond.

The selected consultant should understand that the Port operates in a highly visual industrial environment consisting of ships, rail systems, warehouses, waterfront infrastructure, and historic maritime facilities.

The Port seeks a logo that is:
• Timeless rather than trend-based
• Bold, simple, and legible at all scales
• Appropriate for long-term institutional use
• Adaptable across both industrial and civic applications 1106
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• Reflective of Richmond’s waterfront identity
The Port values design approaches rooted in simplicity, symbolism, proportion, and clarity.

4. SCOPE OF SERVICES
The selected consultant shall provide all labor, materials, and professional expertise necessary to complete the following services.

A. Discovery and Research
• Review existing Port branding materials and communications • Conduct interviews with Port leadership, City staff, and stakeholders • Analyze comparable port, transportation, infrastructure, and civic branding systems • Assess historical references and visual opportunities unique to Richmond and the Port
B. Concept Development
• Develop a minimum of three (3) initial logo concepts
• Present design rationale and visual strategy for each concept • Demonstrate how concepts function in real-world applications C. Identity Refinement
• Incorporate City and stakeholder feedback
• Provide up to three (3) rounds of revisions
• Refine typography, color palette, and visual standards D. Final Deliverables
Final deliverables shall include:
• Primary logo
• Secondary logo versions
• Monochrome and black-and-white versions
• Horizontal and vertical formats
• Vector and digital production files (AI, EPS, SVG, PNG, JPG) • Brand standards and usage guidelines
• Typography recommendations
• Color palette specifications
• Example applications for signage, apparel, digital media, and printed collateral E. Optional Services
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The Port may consider additional optional services, including:
• Wayfinding concepts
• Environmental graphics
• Port signage concepts
• Fleet or equipment applications
• Website visual direction
• Presentation templates and communications materials

5. DESIGN DIRECTION AND BRAND VALUES
The Port is interested in proposals that demonstrate sensitivity to the following themes and visual considerations:

Maritime Heritage
The Port’s waterfront location, maritime operations, and shipbuilding history are central to its identity.

Industrial Strength
The Port is a working industrial environment characterized by infrastructure, logistics, rail, cargo operations, and heavy industry.

Simplicity and Longevity
The City seeks a mark capable of remaining effective and recognizable for decades.

Modernization and Sustainability
The Port is actively advancing clean technologies, infrastructure modernization, and environmentally responsible operations.

Civic Identity
The Port serves both economic and public functions and should reflect Richmond’s role as a resilient and hardworking waterfront community.

The City encourages proposers to avoid overly complex, illustrative, or trend-oriented approaches.

6. PROPOSAL FORMAT GUIDELINES
Proposals should be concise, well organized, and limited to twenty (20) double-sided pages maximum including resumes and references.

Each proposal shall include the following sections:

A. Cover Letter
The cover letter shall:
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• Confirm understanding of the RFP requirements
• Express willingness to enter into a Professional Services Agreement with the City • Identify the primary contact person
• Summarize the consultant’s qualifications and interest in the project • Be signed by an authorized representative
B. Project Understanding
Describe your understanding of the Port of Richmond, the project objectives, and the opportunities presented by the assignment.

C. Creative Approach and Methodology
Describe the proposed design process, stakeholder engagement approach, research methodology, and conceptual development strategy.

D. Relevant Experience and Portfolio
Provide examples of relevant work, particularly:
• Civic or institutional branding
• Transportation or infrastructure identity systems
• Maritime or industrial projects
• Long-term visual identity programs
• Signage and environmental graphics
E. Project Team
Identify key personnel, roles, and responsibilities.

F. Schedule
Provide a proposed project schedule with milestones and deliverables.

G. Cost Proposal
Provide a fixed fee proposal with:
• Staff hourly rates
• Estimated hours
• Direct costs
• Optional services, if applicable
H. References
Provide at least three (3) client references for similar projects.

I. Exceptions
Identify any exceptions to the City’s standard agreement or RFP requirements. 1109
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7. SUBMISSION PROCESS
Proposals shall be submitted by email to [email protected] by 4pm on June 09, 2026.

Questions shall be submitted by May 25, 2026 to [email protected], and the Port will respond by May 29, 2026.

Late submissions will not be accepted.

Any party submitting a proposal shall not contact or lobby City Council members, City officials, or staff outside the designated contact regarding this RFP.

8. GENERAL CONDITIONS
Public Records
All proposals submitted become the property of the City of Richmond and may be subject to disclosure under the California Public Records Act.

Insurance Requirements
The City of Richmond requires consultants doing business with it to obtain insurance, as shown in RFP Attachment 1. The required insurance certificates and endorsements must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the Project.

Business License
The successful consultant shall obtain a City of Richmond business license.

Compliance with City Ordinances
The consultant shall comply with applicable City ordinances including:
• Nondiscrimination Ordinance
• Business Opportunity Ordinance
• Local Employment Ordinance
• Living Wage Ordinance
• Sanctuary City Contracting Ordinance
Ownership of Documents
All final designs, concepts, artwork, and related materials produced for the project shall become the property of the City of Richmond.

9. PROPOSAL EVALUATION AND SELECTION PROCESS
Proposals will be evaluated by a Port selection committee. 1110
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The Port may invite shortlisted firms for interviews or presentations.

The Port reserves the right to reject any or all proposals, negotiate with proposers, request additional information, or issue Best and Final Offer requests.

The following evaluation criteria will be used:

Criteria Weight
Creative Approach and Methodology 25%
Relevant Experience and Portfolio 25%
Understanding of Port Identity and Objectives 20%
Project Team and Qualifications 15%
Cost Proposal 15%
The selected proposal shall demonstrate the strongest overall combination of design excellence, institutional understanding, clarity of process, and long-term value.

10. ATTACHMENTS
Attachment A – Insurance Requirements
Attachment B - Standard Contract
Attachment C – Sanctuary City Compliance Statement
Attachment D – Sanctuary City Contracting Ordinance
Attachment E – Approved Resolution 86-21-LLC Compliance Attachment F – Disclosure Statement for LLC

CONCLUSION
The Port of Richmond seeks a design partner capable of creating an iconic visual identity rooted in clarity, history, and purpose.

The selected consultant will help shape how the Port presents itself to industry partners, the maritime community, residents, visitors, and future generations.

The Port welcomes proposals from firms and studios with a demonstrated ability to create enduring public-facing identity systems that combine simplicity, symbolism, and timeless design excellence.

The Port of Richmond looks forward to receiving thoughtful, compelling, and visionary proposals.
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Candidate Companies invited to participate
1 Wunderdogs [email protected] https://www.wunderdogs.co/ 2 Ramotion [email protected] https://www.ramotion.com/ 3 Michael Schwab [email protected] https://michaelschwab.com/ 4 STROHL, INC. [email protected] https://strohlsf.com/
5 Project6 Design [email protected] https://www.project6.com/ 6 DDW [email protected] https://www.ddw.com/
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PORT OF RICHMOND VISUAL IDENTITY & LOGO DESIGN SERVICES Proposal Due Date: 6/9/2026
Schwab Schohl
Scorer #1 7.65 7.7
Scorer #2 6.875 7.55
Scorer #3 8.05 7.3
Total Score 22.575 22.55
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CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:
☐ A California corporation, ☐ limited liability corporation ☐ general partnership, ☐ limited partnership, ☐ individual, ☐ non-profit corporation, ☐ individual dba as [specify:] ____________________ ☐ other [specify:] _______________________________

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________ FY _________ total compensation shall not exceed $_________________

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with the Service Plan set forth in Exhibit A, attached hereto and incorporated herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

Economic Development/Port Charles Gerard [email protected] (510) 620-6792 Port Visual Identity and Logo Services
Michael Schwab Studio 108 Tamalpais Ave San Anselmo, CA 94960 Michael Schwab (415) 257-5792 [email protected] July 28, 2026 June 30, 2027 40,000.00 1114

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board, President, or Vice President should sign below)
By: _________________________ By: ___________________________ Title: ________________________ Title: __________________________ Date Signed: _________________ Date Signed: ___________________ I hereby certify that this Contract (* The Corporation Chief Financial Officer or Assistant has been approved by City Council Treasurer, or Secretary or Assistant Secretary should or the City Manager. sign below)
By: _________________________ By: ___________________________ City Clerk Title: __________________________
Date Signed: ____________________
Approved as to form:
(NOTE: Pursuant to California Corporations Code Section By: _________________________ 313, if Contractor is a corporation or nonprofit organization, City Attorney this Contract (1) must be signed by (a) the Chairperson of the Board, President, or Vice-President and (b) the
Chief Financial Officer or Assistant Treasurer, or
Secretary or Assistant Secretary)
LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
Michael Schwab Studio
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

Michael Schwab Studio
See attached.
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Michael Schwab Studio
June 5, 2026
Proposal
for the

PORT OF RICHMOND
Logo Design
2026
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Charles Gerard, Port Director June 5, 2026
City of Richmond, CA
Dear Charles and the Port of Richmond Team,
Thank you again for the potential opportunity to work with you on this historic design project for The Port.

Your RFP stated the goal perfectly:

A timeless, and highly recognizable visual identity that reflects the Port’s maritime legacy, industrial character, civic importance, and future direction.

Attached, please find a description of the project as I see it – as well as a rough timeline and fee structure. I’ve also included a few samples of similar commissions for my past clients.

I look forward to learning more about the rich and proud nautical history of the Port of Richmond as well as hearing your thoughts on how to portray this heroic place.

Feel free to contact me directly any time.

Sincerely,
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P H A S E I
_________________________
Preliminary Presentation: Sketches / Concepts
3 design solutions + minor revisions.
(3 weeks)

P H A S E II
_____________________________
Presenting Tight Comps:

More finished designs with various application possibilities – signage, app icon, merchandise, apparel + minor revisions. (3 weeks)

P H A S E III
____________________________
Final Official Logo Design Files:

Ready for all application – print and digital.
+ Variations: Vertical, horizontal, square. B+W, color. (3 weeks)
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D E S I G N F E E S
__________________________________________
Due Prior to Phase I
$10,000
Due prior to Phase II
$ 10,000
Due prior to Phase III
$ 10,000
Due upon acceptance of Final Logo Design Files *
$ 10,000
Note: Any additional graphic design work beyond the actual logo design, such as creating various signage, merchandise, brochures, ads, etc. will be billed at an agreed upon fee at the time.
* Upon final payment, the Port will own all rights to the final logo designs forever, as well as the preliminary sketches.
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Previous
Logo Projects
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Michael Schwab Studio
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Michael Schwab Studio
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Michael Schwab Studio
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R OBERT M ONDA V I
Michael Schwab Studio
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Michael Schwab Studio
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Michael Schwab Studio
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Michael Schwab Studio
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Michael Schwab Studio
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Michael Schwab Studio
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Q U O T E S
____________________________
“There is a classic quality to his work – contemporary, but never trendy – that unique point of view.”
- Robert Redford
“Michael Schwab has the unique ability to make anything – from wine to opera to jazz – look alluring, authentic, and seductive. His images carry his unmistakable imprimatur, yet each is his own invention.” – Louise Fili, designer
"Michael has become the master of the graphic image, utilizing positive and negative space ingeniously, creating blocks of flat, bold color, and introducing type to augment and compliment his design." - Graphis
“Michael’s images are hard to ignore and seemingly jump up and grab you from the surface of the paper.”
- Novum Gebrauchsgraphik
"Like an island in a turbulent sea, the art of Michael Schwab is a welcome sight amidst the enigmatic and increasingly illegible landscape of contemporary art and design.
- Merrill C. Berman, author/collector
"The basic premise of my work is this: The message must be succinct, immediate, and legible from 'way across the room'." - Michael Schwab
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michaelschwa b . com
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request. c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.
a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

Charles Gerard Charles Gerard Michael Schwab Studio
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ Charles Gerard [email protected] Michael Schwab Studio Michael Schwab Studio 108 Tamalpais Ave San Anselmo, CA 94960 [email protected] 1135
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, Michael Schwab Studio
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City. b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

Michael Schwab Studio
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under Michael Schwab Studio
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for Michael Schwab Studio
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable Michael Schwab Studio
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of Michael Schwab Studio
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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, Michael Schwab Studio
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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to SelfInsure, signed by the California Department of Industrial Relations and SelfInsurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
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___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST REQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies. 1149
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

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July 28, 2026
Department
DATE: July 28, 2026
TO: Mayor Martinez and Members of the City Council
FROM: Charles Gerard, Port Director
Subject: Contract with Vine Electric Inc. for Point Potrero Marine Terminal High Mast Light-Emitting Diode Upgrade
FINANCIAL IMPACT: The proposed not-to-exceed amount of $146,616 for a one-year contract term is included within the approved
Fiscal Year 2026-2027 Port Budget (Account String:
40163080-400642-36029). There is no impact to the
General Fund.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

The Port of Richmond operates the Point Potrero Marine
Terminal (PPMT) and is responsible for maintaining
efficient and reliable lighting to support safe terminal operations. Replacement of five existing metal halide
light fixtures have reached the end of their useful service life and must be upgraded to light-emitting diode (LED) fixtures for a safe and secure operating environment at the Port.

RECOMMENDED ACTION: ADOPT a resolution to APPROVE a contract with Vine Electric Inc. to upgrade five metal halide lighting fixtures to light-emitting diode (LED) fixtures at the Point Potrero Marine Terminal for a one-year term in an amount not to exceed $146,616 – Economic Development Department
(Charles Gerard 510-620-6792).

AGENDA
REPORT
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July 28, 2026
DISCUSSION:

The Port of Richmond (Port) owns and operates the Point Potrero Marine Terminal (PPMT), the Port’s largest public marine terminal. The Port is responsible for maintaining the lighting needed to support safe and reliable terminal operations.

PPMT’s high-mast lighting system currently relies on five aging metal halide fixtures.

The bid documents identify these fixtures as L-22A, L-22B, L-23, L-24, and L-25 (Attachment 1).

Metal halide fixtures use more electricity than newer lighting technologies. They also produce less light as they age and require frequent lamp replacement and maintenance.

Replacing the five fixtures with light-emitting diode (LED) fixtures will reduce electrical use and ongoing maintenance costs. The upgrade will also provide more consistent and reliable lighting to support safe Port operations.

The Port released an invitation for bids in May 2026 using the City’s Bids Online system and opened sealed bids on June 4, 2026 (Attachment 2). There were 988 vendors notified, 45 vendors downloaded the solicitation, and 11 bids were received (Attachment 3).

Table 1
Contractor Location Bid Amount

1. Vine Electric Inc. Vacaville $146,616 (Apparent Low Bid)

2. Contra Costa Electric Martinez $156,065 (Non-Responsive)

3. SFADIA Inc. (Green
Energy Innovations) Santa Fe Springs $199,000

4. NEMA Construction Albany $212,500

5. W. Bradley Electric Novato $214,464

6. Sactown Contractors Sacramento $236,636

7. St. Francis Electric San Leandro $247,000

8. Tarin Electric Hayward $248,875

9. Tennyson Electric Livermore $256,000

10.Columbia Electric San Leandro $279,260

11.Mike Brown Electric Cotati $299,715
Port staff reviewed each bid for responsiveness, including the required bid bond, noncollusion affidavit, signed addenda, and contractor licensing. Vine Electric Inc. submitted the lowest responsive bid at $146,616 (Attachment 4). City staff confirmed that Vine Electric Inc. holds an active California contractor’s license (License No. 948504, classification C-10, Electrical) and is in good standing with the Contractors State License Board, and that its bid package was complete and responsive.

The Port recommends that the City Council adopt the resolution to award the contract to Vine Electric Inc. as the lowest responsive and responsible bidder in an amount not to exceed $146,616 for one year (Attachment 5 and 6). Once the LED fixtures are 1153

Page 3 of 3 ends

July 28, 2026
received, the installation work is expected to take approximately 20 working days to complete. Approving this contract allows the Port to meet its obligation to provide lighting to its tenants at the Point Potrero Marine Terminal while reducing the facility’s energy use and maintenance costs.

ENVIRONMENTAL REVIEW:

The project consists of the replacement of existing lighting fixtures with energy-efficient equivalents and does not require review under the California Environmental Quality Act (CEQA).

SYNERGISTIC POLICIES:

City Council Goals and Priorities – Strategic Goal Area 2.5: Revitalization of the Port.

This contract will advance the Port’s goals while maintaining a safe and secure area.

DOCUMENTS ATTACHED:

Attachment 1 – Site Plan
Attachment 2 – Notice to Contractors
Attachment 3 – Procured Bid Summary
Attachment 4 – Bid Matrix
Attachment 5 – Resolution
Attachment 6 – Contract Vine Electric Inc.
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L22B UPGRADE TO LED L22A UPGRADE TO LED EXISTING 2-2" CONDUITS WITH (3) #4 AND (1) #4 GND 1E-1 EXISTING 2-2" CONDUITS WITH (3)
#4, (3) #6 AND (1) #4 GND EXISTING 2-2" CONDUITS WITH (3) #4, (3) #6, (3) #10, AND (1) #4 GND EXISTING 2-2" CONDUITS WITH (3) #8, (3) #10, AND (1) #8 GND PG&E SERVICE

SUBSTATION A
100A 277/480V 3Ø L23 UPGRADE TO LED L24 UPGRADE TO LED BERTH 7 AND 8 GENERAL WAREHOUSE PROCESSING BUILDING L25 UPGRADE TO LED EXISTING 2-2" CONDUITS WITH (3) #8, (3) #10, AND (1) #8 GND 2E-1 1E-1 2E-1
1E-1
2E-1
1E-1
2E-1 LIGHTING MONITORING STATION/ CONNECT TO EX ETHERNET NETWORK EXTERNAL WIFI NODE CATEGORY 5E CABLE (300 FEET) 3E-1
3E-1
3E-1
3E-1
1E-1
2E-1
3E-1 Prepared Under the Direction of: CALIFORNIA State Of CONTRA COSTA County Of RICHMOND City Of

RICHMOND

PORT OF RICHMOND
- XX/XX/XX XXX XXX XXX XXX
P:\Shared\Projects\2023\2300125 Port of Richmond\01-PPMT\0-Lighting\c-1-Lights.dwg 05/04/2026 - 06:24 PM sterc 1:1.0387 E-1 Sheet Plan File: Project Number: D-XXXX-XX 230125 Scale: Date: NONE 05.01.2026 Rev Date Description Designed Drawn Checked
504 Redwood Blvd, #310
Novato, CA 94947 415.883.9850 CSWST2.com Engineering Landscape Architecture Surveying Urban Planning MARINA

WAY S MACDONALD AVE

RICHMOND

PKWY HALL AVE FORD CHANNEL
CANAL BLVD CUTTING BLVD W. OHIO AVE. I-580

HARBOUR WAY

CASTRO ST
CLIFF

DORNAN DR

WHARFST
SEADR.

SANTA FE CHANNEL

HARBOR CHANNEL

BNSF RR
BNSF RR VICINITY MAP NTS HARBOR CHANNEL WASTEWATER TREATMENT PLANT PROJECT LOCATION PORT OF RICHMOND POINT POTRERO MARINE TERMINAL HIGH MAST LIGHTING LED UPGRADE CONSTRUCTION NOTES 1. EXISTING METAL HALIDE FIXTURES TO BE REPLACED WITH LIGHT EMITTING DIODE. SEE SPECIFICATIONS FOR DETAILS. 2. SEE TABLE BELOW FOR FIXTURE PER POLE AND OPERATING VOLTAGE. 3. CONTRACTOR TO PROVIDE REMOTE CONTROL SYSTEM TO CONTROL FIXTURES. SEE SPECIFICATIONS FOR DETAILS. 4. PARKING AREA IS A SECURE FACILITY. CONTRACTOR TO COORDINATE WITH PORT AND TENANT FOR ACCESS. 5. TABLE BELOW ILLUSTRATES FIXTURES DETAILS PER POLE: ELECTRICAL PLAN 1"=40' SCALE: NTS 2 CONECTION AT LIGHT POLE SCALE: NTS
1 EXAMPLE LIGHT POLE FIXTURE # L-22A L-22B L-23 L-24 L-25 FIXTURES 10 6101010 ELECTRICAL 480 V 3 PH 480 V 3 PH 480 V 3 PH 480 V 3 PH 480 V 3 PH HIGH MAST LIGHTING SYSTEM

HIGHT MAST LIGHTING
LED UPGRADE SCALE: NTS
3 LIGHTING CONTROL PER POLE LED FIXTURE TYP DIGITAL SWITCH TYP WIRELESS CONTROLLER CONTRACTOR TO REPLACE METAL HALIDE FIXTURES WITH APPROVED LED AND RELATED REMOTE CONTROL SYSTEM EXISTING ELECTRICAL CONNECTION AT BASE OF POLE 1155 City of Richmond LED Upgrade
`

CITY OF RICHMOND
PORT DEPARTMENT ______________________________________________________________________________

NOTICE TO CONTRACTORS

BID PROPOSAL
AND

SPECIAL AND TECHNICAL PROVISIONS
FOR

POINT POTRERO MARINE TERMINAL

HIGH MAST LIGHTING LED UPGRADE
May 2026
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POINT POTRERO MARINE TERMINAL

HIGH MAST LIGHTING LED UPGRADE
The special provisions contained herein have been prepared for construction by or under the direction of the following Registered Person.

05.01.2026
Robert Stevens
Registered Civil Engineer, Number 58660
CSWST2
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TABLE OF CONTENTS
INTRODUCTION .......................................................................................................................... 1 INVITATION FOR BIDS .............................................................................................................. 2 INSTRUCTIONS TO BIDDERS ................................................................................................... 5 BID PROPOSAL .......................................................................................................................... 18 BID SCHEDULE.......................................................................................................................... 19 SUBCONTRACTOR FORM ....................................................................................................... 23 PUBLIC CONTRACT CODE...................................................................................................... 26 DEBARMENT AND SUSPENSION CERTIFICATION....................................................... 28 BIDDER’S NON-COLLUSION AFFIDAVIT ............................................................................ 29 BIDDER’S BOND........................................................................................................................ 30 PERFORMANCE BOND............................................................................................................. 32 PAYMENT BOND....................................................................................................................... 34 FIRST SOURCE AGREEMENT ................................................................................................. 36 SPECIAL PROVISIONS.............................................................................................................. 37 SECTION SP-1 – STANDARD SPECIFICATIONS .......................................................... 38 SECTION SP-2 – PLANS AND SPECIFICATIONS.......................................................... 39 SECTION SP-3 - AWARD AND EXECUTION OF CONTRACT ................................... 40 SECTION SP-4 - BEGINNING OF WORK, TIME OF COMPLETION AND LIQUIDATED DAMAGES ................................................................................................... 42 SECTION SP-5 - PUBLIC NOTICES.................................................................................. 45 SECTION SP-7 – GENERAL................................................................................................ 46 SECTION SP-10 – MOBLIZATION.................................................................................... 54 SECTION SP-16 – PRESERVATION OF PROPERTY .................................................... 55 TECHNICAL PROVISIONS ....................................................................................................... 57 TS-1 LED FIXTURE.............................................................................................................. 58 TS-2 CONTROL SYSTEM.................................................................................................... 58 TS-3 SUPPLEMENTAL WORK .......................................................................................... 58 TS-4 FINAL SITE CLEANUP .............................................................................................. 59 APPENDIX A – CITY OF RICHMOND – CONTRACT ................................................... A 1159
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APPENDIX B – CITY OF RICHMOND – FIRST SOURCE AGREEMENT...................B APPENDIX C – CITY OF RICHMOND – INSURANCE REQUIREMNTS – CONSTRUCTION PROJECTS..............................................................................................C APPENDIX D – LED FIXTURE............................................................................................ D 1160
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Introduction
1 City of Richmond
Port Department

INTRODUCTION

1. CONTRACT DOCUMENTS
All documents included in the Project Specifications shall constitute part of the contract (hereinafter called "Contract Documents") for the completion of the project.

2. PROJECT
The Project (hereinafter in the Contract Documents and in the Contractual Agreement signed by the Contractor called "Project") to be completed by the Contractor is defined as follows:

POINT POTRERO MARINE TERMINAL (PPMT) HIGH MAST LIGHTING LED

UPGRADE

3. DEFINITIONS
The following terms as used in the Contract Documents and in the Contractual Agreement signed by the Contractor shall have the meanings set forth below:
"City" shall mean the City of Richmond, California.
"Contract" shall mean both the Contract Documents and the Contractual Agreement for the completion of the Project which is signed by the Contractor. "Contractor" shall mean the bidder who signs the Contractual Agreement for the Project substantially in the form set forth in the Contract Documents labeled, "Contractual Agreement Form."
“Department” shall mean the City of Richmond, California. "Engineer" shall mean the City Engineer or his designated representative. "Local Public Agency" shall mean the City of Richmond, California. "Standard Specifications" shall mean 2024 edition of the State of California Department of Transportation Standard Specifications.
"City Standard Details" shall mean the Standard Details

END OF INTRODUCTION
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Invitation for Bids
2 CITY OF RICHMOND

PORT DEPARTMENT

INVITATION FOR BIDS
BID OPENING: The City of Richmond will receive sealed bids for the PPMT High Mast Lighting LED Upgrade Project electronically through BidsOnline until 2:00pm PST on Thursday June 4, 2026. All bid forms must be electronically submitted by the due date and time or the bid will not be considered.

PRE BID MEETING: A mandatory pre bid meeting will be held at 10:00 AM on May 21, 2026, at 1322 Canal Boulevard, Richmond, CA. This meeting will be held to allow bidders to review the site and discuss insurance requirements. Your firm must attend this meeting to bid the project.

QUESTIONS: All questions relative to this bid must be submitted via the electronic BidsOnline system on the Q&A tab by 3:00pm PST on Tuesday, May 26, 2026. If the City of Richmond finds it necessary to issue an addendum, prospective bidders will receive e-mail notification of the addendum. City will issue addendum by Thursday, May 28, 2026. Otherwise, answers to questions received will be provided on the Q&A tab and notification will be sent accordingly. It is the bidders responsibility to periodically check the BidsOnline website, www.ci.richmond.ca.us/bids for any possible Addenda to the bid that may have been posted.

WORK DESCRIPTION: In general, the work consists of removing metal halide lighting fixtures from the select high mast fixtures and replacing them with light emitting diodes as well as adding a remote control system as required by the Drawings, Standard Specifications, of these Special Provisions.

The Engineer’s Estimate of Probable Construction Cost for the Base Bid Work is approximately:
$280,000.

BID DOCUMENTS: Bid Documents can be obtained from the City of Richmond’s website www.ci.richmond.ca.us/bids. To download documents, new vendors will be required to register.

Once the vendor downloads any documents relative to a solicitation, that vendor’s name will appear on the prospective bidders list for that project and will receive any addenda or notifications relating to this bid.

BID DEPOSIT: A certified check or bank draft, payable to the order of the City of Richmond, negotiable U.S. Government Bonds (at par value) or a satisfactory Bid Bond executed by the Bidder and an acceptable surety, in an amount equal to ten percent (10%) of the total bid shall be submitted with each bid. A bidder shall not be relieved of the bid unless by consent of the City nor 1162
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3 shall any changes be made in the bid because of mistake, but a bidder may bring an action in the Superior Court of Contra Costa County for recovery of any amount forfeited, without interest or costs. A bidder who claims a mistake or who forfeits his or her bid security shall be prohibited from participating in further bidding on the project.

WITHDRAWAL OF PROPOSALS: Any bid may be withdrawn at any time prior to the time fixed in the public notice for the opening of bids only by written request for the withdrawal of the bid filed with the City Clerk. The request shall be executed by the bidder or its duly authorized representative. The withdrawal of a bid does not prejudice the right of the bidder to file a new bid.

Whether or not bids are opened exactly at the time fixed in the public notice for opening bids, a bid will not be received after that time nor may any bid be withdrawn after the time fixed in the public notice for opening of bids.

DISQUALIFICATION OF BIDDERS: More than one proposal from an individual, firm, partnership, corporation, or combination thereof under the same or different names will not be considered. Reasonable grounds for believing that any individual, firm, partnership, corporation, or combination thereof is interested in more than one proposal for the work contemplated may cause the rejection of all proposals in which such individual, firm, partnership, corporation, or combination thereof is interested. If there is reason for believing that collusion exists among the bidders, any or all proposals may be rejected. Proposals in which the prices obviously are unbalanced may be rejected as not responsive.

PREVIOUS DISQUALIFICATION, REMOVAL, OR OTHER PREVENTION OF BIDDING: A bid may be rejected on the basis of a bidder, any officer of such bidder, any employee of such bidder who has a proprietary interest in such bidder, or any listed subcontractor, having been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local project because of a violation of any law or any safety regulation.

RESPONSIBILITY FOR VERIFYING CONTRACT ADDENDA: All bidders shall verify if any addenda for this project have been issued by the City of Richmond. It is the bidders’ responsibility to ensure that all requirements of contract addenda are included in the bidder’s proposal. All bidders shall include a signed copy of all contract addenda with the proposal. Failure to comply with this requirement shall cause the proposal to be considered as non-responsive and shall be grounds for rejection of the bid.

CONTRACTOR’S LICENSE: All bidders are subject to California contractor’s licensing laws and the provisions of Business and Professions Code Section 7028.15. A California Type C-10 Contractor’s license is required to bid this Contract. Joint ventures must secure a joint venture license prior to award of this Contract. Other licenses may be required for additional specialty work.

MINIMUM WAGE RATES: Not less than the minimum salaries and wages as set forth in the Contract Documents must be paid on this project, and that the Contractor must ensure that 1163
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4 employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin.

BID REVIEW: Bids may be held by the City of Richmond for a period not to exceed sixty (60) days from the date of the opening of Bids for the purpose of reviewing the Bids and investigating the qualifications of Bidders, prior to awarding of the Contract.

CITY’S RIGHT TO REJECT BIDS: The City of Richmond reserves the right to reject any or all Bids, or to waive any informality or minor irregularity in the bids.

BID PREPARATION COSTS: Bidders are solely responsible for the cost of preparing bids.

City of Richmond, a Municipal Corporation
Pamela Christian
City Clerk

END OF INVITATION FOR BIDS
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Instructions to Bidders
5 CITY OF RICHMOND

PORT DEPARTMENT

INSTRUCTIONS TO BIDDERS

1. GENERAL INFORMATION
A. Bids are invited for construction for LED Upgrade.

B. Sealed bids will be received up to the time and date as indicated in the Invitation to Bid or as modified by Addenda. Bids received after that time will not be accepted.

1. Bids will be opened publicly via BidsOnline. Please visit the City’s website at www.ci.richmond.ca.us/bids to register as a vendor, to order bid documents, and to submit bid documents.

2. SITE VISIT
Bidders are strongly encouraged to visit the sites of the proposed work and fully acquaint themselves with the existing conditions. Bidders should fully inform themselves as to the facilities involved, the difficulties and restrictions attending the performance of the contract. Bidders should thoroughly examine and familiarize themselves with the Specifications and all other Contract Documents. The Contractor, by the execution of this Contract, shall in no way be relieved of any obligation under it, due to Contractor's failure to receive or examine any form or legal instrument, or to visit the site and acquaint themselves with the existing conditions. The owner will reject any claim based on facts regarding which the bidder should have been aware as a result of visiting the site or reading the Contract Documents.

3. PROPOSAL
To receive consideration, bids shall be made in accordance with the following instructions:

A. Bids shall be made upon the proposal form contained herein. All items shall be properly filled in; numbers shall be stated both in writing and in figures. The signatures shall be original. Any alterations, interlineations, or erasures must be initialed.

B. Bids shall be submitted only upon the items of bid stated in the specifications; bids upon other basis will not be considered. Bids that do not reference all addenda or that are not submitted on the prescribed forms may be rejected. 1165
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6 C. The City reserves the right to accept bids on work and alternatives listed in the bid form in sum total or individually or in any combination unless the bid form makes specific provision to the contrary.

D. Unless called for, alternative bids will not be considered.

E. Modification of bids already submitted will be considered only if received at the office designated in the invitation for bids by the time set for opening of bids.

F. Pursuant to the provisions of Section 4100 through 4113 of the Public Contracts Code of the State of California, every bidder shall, in his bid, set forth:
1) The Name and Location of the place of business of each subcontractor who will perform work or labor or render service to the bidder in or about the work in an amount in excess of one-half of one percent of the bidder’s total bid. 2) The portion of the work that will be done by each such subcontractor.

G. In the event that alternative bids are called for and bidder intends to use different or additional subcontractors on the alternative or alternatives, he shall fill out additional forms of the Subcontractors List and shall indicate on such forms whether they apply to the base or alternative bids.

H. If the bidder fails to specify a subcontractor for any portion of the work to be performed under the Contract in excess of one-half of one percent of the bidder’s total bid or, in the case of bids for the construction of streets and highways, including bridges, in excess of one-half of one percent of the total bid, or $10,000, whichever is greater, he agrees to perform that portion himself. The successful bidder shall not, without the consent of the City, either:
1) Substitute any person, firm, or corporation as subcontractor in place of the subcontractor designated in the original bid, or
2) Permit any subcontract to be assigned or transferred or allow it to be performed by anyone other than the original subcontractor listed in the bid.

I. Bids shall be accompanied by a certified or cashier’s check, or an acceptable bidder’s bond for an amount not less than ten percent (10%) of the bid, made payable to the order of the City of Richmond, California. Said check or bond shall be given as a guarantee that the bidder will timely enter into a Contract and provide all required insurance and bonds if awarded the work. In the case of refusal or failure to timely provide all required documents and enter into said Contract, the check or bond, as the case may be, shall be forfeited to the City of Richmond, California, as provided by law.

J. Before submitting a bid, bidders shall carefully examine the Plans, Specifications, and 1166
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7 the form of Contract, shall visit the site of work, and shall fully inform themselves as to all existing conditions and limitations, and shall include in the bid a sum to cover the cost of all items included in the Contract.

K. Bidders shall give prices for each and all of the items set forth. The bidder shall set forth for each item of work, in clearly legible figures, a lumpsum price in spaces provided for this purpose. In case of differences between the lumpsum bid price for the project and the total of the lumpsum prices quoted for each item of work, the total of lumpsum prices quoted for each item of work will take precedence.

L. Bids shall be submitted electronically through the BidsOnline system. , M. The contract may not be awarded to a Contractor who is ineligible pursuant to Section 1771.1 or 1777.7 of the Labor Code, nor may any subcontract be awarded to a subcontractor that who is ineligible pursuant to Section 1771.1 or 1777.7 of the Labor Code. In accordance with Section 1771.1 of the California Labor Code, a contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5.

It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to California Labor Code section 1725.5. In accordance with Section 1771.4 of the California Labor Code, this Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

N. The City will use the Total Bid Price for the Base Bid to determine the low bidder.

4. CONTRACTOR’S LICENSE
No bid may be considered from a Contractor who, at the time the contract is awarded, is not licensed to perform the project in accordance with Division 3, Chapter 9, of the Business and Professions Code of the State of California. In the event of a dispute as to the classification of license required, the decision of the Contractor’s State License Board shall prevail. The classification of Contractor’s license required in the performance of this Contract is a Class A or C-33. Please note that there are other licensing requirements for particular items of work; this licensing requirement may be satisfied by a listed subcontractor at time of bid.
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8 5. TIME LIMITS OF WORK
The work to be performed shall be completed within 60 working days for Base Bid work after execution of contract and Notice to Proceed has been issued.

6. WITHDRAWAL OF BIDS
Bids may be withdrawn by written request received from bidders prior to the time set for opening of bids.

7. INTERPRETATION OF PLANS AND SPECIFICATIONS
If there is doubt about the meaning of any part of Contract Documents, submit written request to the City of Richmond through the BidsOnline Q&A tab.

Request for interpretations shall be delivered by the date and time indicated in the Invitation to Bid.

Bids shall be based only on interpretations as issued in addenda.

8. ADDENDA OR BULLETINS
Any Addenda or information issued during the time of bidding, or forming a part of the documents loaned to the bidder for the preparation of his bid, shall be noted in the bid in the place provided and shall be made a part of the Contract.

9. AWARDING OR REJECTION OF BIDS
The City reserves the right to reject the bid of any or all bidders, and to waive any informality in the bids received.

10. LAWS AND ORDINANCES
A. The successful Contractor and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived. Prior to the start of work, the successful Contractor shall obtain all other required permits from the City of Richmond, for which the fees will not be waived.

The successful Contractor shall also obtain any other permits required from other agencies for the completion of the project, for which the fees will not be waived. 1168
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9 B. If any Contractor, or any subcontractor used in the work by the Contractor, is currently in violation of any federal, state or local law or ordinance related to public works bidding or construction, the Contractor's bid may be deemed to be non-responsible.

C. The Contractor and all subcontractors shall comply with the following City of Richmond Codes and Ordinances, which are incorporated into the Contract Documents by this reference:

1. Nondiscrimination Clause in City Contracts (RMC Chapter 2.28)

2. Business Opportunity Ordinance No. 16-12 N.S. (RMC Chapter 2.50)

3. Local Employment Program Ordinance No. 15-10 N.S. (RMC Chapter 2.56)

4. Living Wage Ordinance No. 15-17 N.S.(RMC Chapter 2.60) a. Except as provided in Section 2.60.080, the Living Wage Ordinance requires that an employer under contract valued at $25,000 or greater and/or an employers with ten or more employees provide to its covered employees the following minimum compensation terms for the duration of the covered period:
• Not less than $16.17/hour if employer pays at
$1.50/hour/employee towards an employee medical benefits plan; or
• Not less than $17.67/hour if the employer does not provide the employees with such medical benefits plan.

5. Ordinance Banning the Requirement to Provide information of Prior Criminal Convictions on all Employment Applications No. 14-13 N.S. (“Ban the Box”) (RMC Chapter 2.65)

6. Sanctuary City Contracting and Investment Ordinance No. 12-18 N.S.

D. City Ordinances may be found in their entirety at:
https://www.ci.richmond.ca.us
https://library.municode.com/ca/richmond/codes/code_of_ordinances E. For general information, questions, requests for clarification, or comments regarding compliance with all local, state, and federal ordinances must be submitted in writing using the electronic BidsOnline system discussed in the Invitation to Bid. All clarifications and interpretations affecting the project will be issued by written addenda on the BidsOnline system. No interpretation or clarification given orally or separately will be effective to alter or affect the solicitation documents unless confirmed by written addendum.
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10 11. CONTRACT BONDS
General - The successful bidder shall furnish to the City of Richmond a Performance Bond and a Payment Bond required by the State of California Contract Act. Said bonds shall be furnished in a form satisfactory to the City. Each of said bonds shall be executed in an amount equal to one hundred percent (100%) of the total bid.

Faithful Performance - Refer to Performance Bond.

Payment Bond – Refer to Payment Bond. The Payment Bond shall guarantee payment of all claims for labor, materials, provisions, provender and supplies furnished and any amounts required to be deducted withheld and paid over to the Franchise Tax Board from the wages of employees of the Contractor and his subcontractor pursuant to Section 18806 of the Revenue and Taxation Code. The bond shall satisfy all of the requirements set forth in Civil Code Section 3248.

Alterations - All alterations, extensions of time, extra and additional work, and other changes authorized by these Specifications or any part of the Contract may be made without securing the consent of the surety or sureties on the Contract bond.

12. SPECIAL NOTICE
Bidders are required to inform themselves fully of the conditions relating to construction and labor under which the work will be performed, and the Contractor must employ, so far as possible, such methods and means in the carrying out of his work as will not cause any interruption or interference with any other Contractor.

13. BIDDERS INTERESTED IN MORE THAN ONE BID
No person, firm, or corporation shall be allowed to make or file or be interested in more than one bid, as Prime Contractor for the same work. A person, firm, or corporation who has submitted a sub-proposal to a bidder, or who has quoted prices on materials to a bidder, is not hereby disqualified from submitting a sub-proposal or quoting prices to other bidders.

14. BIDS TO BE LEFT ON DEPOSIT
Unless otherwise required by law, no bid, nor any part thereof, may be withdrawn by the bidder for a period of sixty (60) calendar days after the opening of the bids.

15. MANDATORY NON-COLLUSION AFFIDAVIT
A. The City will, before any award of the Contract is made, require any bidder to whom it 1170
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11 may make an award of the principal Contract, to execute a Non-Collusion Affidavit.

B. The City may require that the principal Contractor shall, before awarding any subcontract, secure from the proposed subcontractor a Non-Collusion Affidavit.

16. INDEMNIFICATION AND INSURANCE
Attention is directed to Section 7-1.05, "Indemnification" of the State Standard Specifications and these Special Provisions.

Indemnification - Contractor shall indemnify, and shall cause all subcontractors to indemnify, the City in accordance with Section 3.4 of the Construction Agreement.

Insurance - Contractor shall provide and maintain the insurance requirements and limits as specified in the “City of Richmond – Insurance Requirements – Construction Projects”, attached in Appendix B for the duration of the contract, agreement, or other order of work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, its agents, representatives, employees, or subcontractors.

Insurance certificates and endorsements shall be reviewed and approved by the City’s Risk Management before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Upon notification of receipt by the City of a Notice of Cancellation, major change in coverage or expiration, Contractor shall file with the City a certified copy of the required new renewal policy and certificates for such policies.

If at any time during the life of the Contract or any extension the Contractor fails to maintain the required insurance in full force and effect, all work under the Contract shall be discontinued immediately and all payments due or that become due to the Contractor will be withheld until notice is received by the City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to the City. Any failure to maintain the required insurance will be sufficient cause for City to terminate the Contract

17. PERMITS
The Contractor and their subcontractors shall obtain and pay for all licenses required the City including a City business license.
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12 18. PREVAILING WAGE
A. All Contractors and Subcontractors performing services under this Contract shall pay their employees providing such services a minimum hourly prevailing wage rate as further described below.

B. In case of conflict between the Prevailing Wage as specified in this Section and any Federal Minimum Wage that may be specified elsewhere in these Specifications, the higher of the two shall prevail. Any amendments to the Federal Minimum Wage Determination issued up to 10 days prior to the bid opening date will become the part of the contract documents.

C. The Contractor and any subcontractor under the Contractor shall comply with Labor Code Sections 1774 and 1775. Pursuant to Section 1775, the Contractor and any subcontractor under the Contractor shall forfeit to the State or political subdivision on whose behalf the contract is made or awarded a penalty of not more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under the contract by the Contractor or by any subcontractor under the Contractor in violation of the requirements of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. The amount of this forfeiture shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of the Contractor or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of the Contractor or subcontractor in meeting their respective prevailing wage obligations, or the willful failure by the Contractor or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if the Contractor or subcontractor had knowledge of the obligations under the Labor Code.

In addition to the penalty and pursuant to Labor Code Section 1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the Contractor or subcontractor.

If a worker employed by a subcontractor on a public works project is not paid the general prevailing per diem wages by the subcontractor, the prime contractor of the project is not liable for the penalties described above unless the prime contractor had knowledge of that failure of the subcontractor to pay the specified prevailing rate of wages to those workers or unless the prime contractor fails to comply with all of the following requirements:

1. The contract executed between the contractor and the subcontractor for the performance of work on the public works project shall include a copy of the requirements in Sections 1771, 1775, 1776, 1777.5, 1813 and 1815 of the Labor Code.
1172
City of Richmond LED Upgrade
Instructions to Bidders
13 2. The contractor shall monitor the payment of the specified general prevailing rate of per diem wages by the subcontractor to the employees, by periodic review of the certified payroll records of the subcontractor.

3. Upon becoming aware of the subcontractor's failure to pay the specified prevailing rate of wages to the subcontractor's workers, the contractor shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for work performed on the public works project.

4. Prior to making final payment to the subcontractor for work performed on the public works project, the contractor shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages to the subcontractor's employees on the public works project and any amounts due pursuant to Section 1813 of the Labor Code.

D. Pursuant to Section 1775 of the Labor Code, the Division of Labor Standards Enforcement shall notify the Contractor on a public works project within 15 days of the receipt by the Division of Labor Standards Enforcement of a complaint of the failure of a subcontractor on that public works project to pay workers the general prevailing rate of per diem wages. If the Division of Labor Standards Enforcement determines that employees of a subcontractor were not paid the general prevailing rate of per diem wages and if the Department did not retain sufficient money under the contract to pay those employees the balance of wages owed under the general prevailing rate of per diem wages, the contractor shall withhold an amount of moneys due the subcontractor sufficient to pay those employees the general prevailing rate of per diem wages if requested by the Division of Labor Standards Enforcement. The Contractor shall pay any money retained from and owed to a subcontractor upon receipt of notification by the Division of Labor Standards Enforcement that the wage complaint has been resolved. If notice of the resolution of the wage complaint has not been received by the Contractor within 180 days of the filing of a valid notice of completion or acceptance of the public works project, whichever occurs later, the Contractor shall pay all moneys retained from the subcontractor to the Department.

These moneys shall be retained by the Department pending the final decision of an enforcement action.

E. Pursuant to the requirements in Section 1773 of the Labor Code, the City has obtained the general prevailing rate of wages (which rate includes employer payments for health and welfare, pension, vacation, travel time and subsistence pay as provided for in Section 1773.8 of the Labor Code, apprenticeship or other training programs authorized by Section 3093 of the Labor Code, and similar purposes) 1173
City of Richmond LED Upgrade
Instructions to Bidders
14 applicable to the work to be done, for straight time, overtime, Saturday, Sunday and holiday work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned.

F. The general prevailing wage rates and any applicable changes to these wage rates are available from the California Department of Industrial Relations' Internet Web Site at: http://www.dir.ca.gov.

G. The wage rates determined by the Director of Industrial Relations for the project refer to expiration dates. Prevailing wage determinations with a single asterisk after the expiration date are in effect on the date of advertisement for bids and are good for the life of the contract. Prevailing wage determinations with double asterisks after the expiration date indicate that the wage rate to be paid for work performed after this date has been determined. If work is to extend past this date, the new rate shall be paid and incorporated in the contract. The Contractor shall contact the Department of Industrial Relations as indicated in the wage rate determinations to obtain predetermined wage changes.

H. Pursuant to Section 1773.2 of the Labor Code, general prevailing wage rates shall be posted by the Contractor at a prominent place at the site of the work.

I. Changes in general prevailing wage determinations which conform to Labor Code Section 1773.6 and Title 8 California Code of Regulations Section 16204 shall apply to the project when issued by the Director of Industrial Relations at least 10 days prior to the date of the Notice to Contractors for the project.

J. The City of Richmond will not recognize any claim for additional compensation because of the payment by the Contractor of any wage rate in excess of the prevailing wage rate set forth in the contract. The possibility of wage increases is one of the elements to be considered by the Contractor in determining the bid, and will not under any circumstances be considered as the basis of a claim against the City on the contract.

19. GUARANTY
All work shall be guaranteed until final acceptance by the Engineer. The Contractor shall promptly make all needed repairs arising out of defective materials, workmanship and equipment.

The City is hereby authorized to make such repairs if within (10) days after giving written notice to the Contractor, or his agent, the Contractor should fail to make or undertake with 1174
City of Richmond LED Upgrade
Instructions to Bidders
15 due diligence the aforesaid repairs; provided, however, that in case of an emergency, where, in the opinion of the City, delay would cause serious loss or damage, repairs may be made without notice being sent to the Contractor, and the Contractor shall pay the costs thereof.

The Contractor shall, upon completion of the Contract and prior to filing of the Notice of Completion, post a Maintenance Bond in the amount of ten percent (10%) of the Contract value. The Maintenance Bond shall remain in full force and effect through the guaranty period of one (1) year.

20. EXECUTION OF CONTRACT
The contract shall be signed by the successful bidder and returned, together with the contract bonds and insurance endorsements, within ten (10) working days after the bidder has received the contract documents.

21. ASSIGNMENT
The performance of the Contract may not be assigned, except upon the written consent of the City. Consent will not be given to any proposed assignment that would relieve the original Contractor or its surety of their responsibilities under the Contract, nor will the City consent to any assignment of a part of the work under the Contract.

22. CONTRACTORS INDEPENDENT INVESTIGATION
No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of work under this Contract, as a result of failure on initial investigations or reports prepared by City for purposes of letting this Contract out to bid will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time.

23. SIGNATURE OF CONTRACTOR
Corporations:

The signature must contain the name of the corporation, must be signed by the President and Secretary or Assistant Secretary, and the corporate seal must be affixed. Other persons may sign for the corporation in lieu of the above if a certified copy of a resolution of the corporate board of directors so authorizing them to do so is on file in the City Clerk’s office.
1175
City of Richmond LED Upgrade
Instructions to Bidders
16 Partnerships:

The names of all persons comprising the partnership or co-partnership must be stated. The bid must be signed by all partners comprising the partnership unless proof in the form of a certified copy of a certificate of partnership acknowledging the signer to be a general partner is presented to the City Clerk, in which case the general partner may sign.

Joint Ventures:

Bids submitted as joint ventures must so state and be signed by each joint venture.

Individuals:

Bids submitted by individuals must be signed by the bidder, unless an up-to-date power of attorney is on file in the City Clerk’s office, in which case said person may sign for the individual.

The above rules also apply in the case of the use of a fictitious firm name. In addition, however, where the fictitious name is used, it must be so indicated in the signature.

24. CONDITIONAL CONTRACT AWARD
Notwithstanding any action by the City Council of Richmond to award a contract to a bidder, all contract awards are expressly conditioned on the timely provision of all required documents, including the executed Contract, to the City. The provision of all such documents is a condition precedent to the effectiveness of any contract award. Failure to provide any of the required documents may result in forfeiture of the bidders bid security as provided by law.

25. BID PROTEST
Any protest pertaining to the proposed award or any other matter relating to the bidding procedure must be submitted in writing to the City no later than 4:00 P.M. of the second business day following the date of bid opening. The protestor must have actually submitted a bid directly to the City on the Project or have been specifically excluded from filing a bid due to an action by the City. A subcontractor of a party filing a bid on this project may not submit a bid protest on its own accord. Each bid protest shall be accompanied by a check in the amount of $500.00 payable to the City of Richmond for each protest and shall constitute a non-refundable fee to reimburse the City for its costs in reviewing and investigating the bid protest. The City will review the bid protest and will issue its determination within a reasonable amount of time prior to bid award. These procedures and time limits are mandatory and are the bidder’s sole and exclusive remedy in the event of a bid protest.
1176
City of Richmond LED Upgrade
Instructions to Bidders
17 26. Community Workforce and Project Stabilization Agreement For projects more than $1 million shall comply with the Community Workforce and Project Stabilization Agreement for the City of Richmond adopted on September 26, 2018. This project is not expected to require conformance with this requirement.

END OF INSTRUCTIONS TO BIDDERS
1177
City of Richmond LED Upgrade
Bid Proposal
18 City of Richmond
Port Department

BID PROPOSAL
DATE: _____________________________
TO THE CITY CLERK OF RICHMOND, CALIFORNIA:

NAME OF BIDDER _________________________________________________________________ BUSINESS P.O. BOX ________________________________________________________________ BUSINESS STREET ADDRESS _______________________________________________________ (Please include even if P.O. Box used)
CITY, STATE, ZIP __________________________________________________________________ TELEPHONE NO. AREA CODE ( )______________________________________________ FAX NO. AREA CODE ( ) _____________________________________________ CONTRACTOR LICENSE NO. _______________________________________________________ LICENSE EXPIRATION DATE _______________________________________________________ DEPARTMENT OF INDUSTRIAL RELATIONS NO. ____________________________________ LED Upgrade
The work to be done and referred to herein is in the City of Richmond, Contra Costa County, State of California.

Construction to be in accordance with the Special Provisions including the payment of not less than the minimum wage rates set forth herein and the Contract annexed hereto and also in accordance with the State Standard Specifications dated 2024, and the current "Equipment Rental Rates and the Contractor is hereby notified that this project is subject to prevailing wage rates as described in the Instructions to Bidders.

To the City of Richmond Department of Public Services:

The undersigned, as Bidder, declares that the only persons or parties interested in this Proposal as principals are those named herein; that this Proposal is made without collusion with any other person, firm or corporation; that they have carefully examined the location of the proposed work; and the Plans therein referred to; and they propose, and agree if this Proposal is accepted, that they will contract with the City of Richmond to provide all necessary machinery, tools, apparatus and other means of construction, and to do all the work and furnish all the materials specified in the Contract, in the manner and time therein prescribed and according to the requirements of the Engineer as therein set forth, and that they will take in full payment therefor the following item prices to wit:

END OF BID PROPOSAL
1178
City of Richmond LED Upgrade
Bid Schedule
19 City of Richmond
Port Department

BID SCHEDULE

ITEM DESCRIPTION QUANTITY UNIT UNIT COST
($/UNIT)
COST
($)
1 Fixture L-22A 1 LS
2 Fixture L-22B 1 LS
3 Fixture L-23 1 LS
4 Fixture L-24 1 LS
5 Fixture L-25 1 LS
6 Control System 1 LS
7 Supplemental Work 1 ALLOW $30,000 $30,000

BID SUMMARY

BASE BID

TOTAL PRICE
IN FIGURES $

TOTAL PRICE IN
WORDS
1179
City of Richmond LED Upgrade
Bid Schedule
20 The undersigned acknowledges the receipt of the following addenda to the drawings and specifications.

Addendum No. Date Addendum No. Date
The undersigned hereby certifies that they understand and agree that the items listed as Bid Alternates may be incorporated into the Contract Documents at the discretion of the City depending on the financial resources available at the time the contract is awarded. The undersigned herby certifies they understand and agree that regardless of whether the City incorporates the use of the Bid Alternates, the Low Bidder will be determined by the Total Bid (as shown above); which is the total of the Base Bid.

The undersigned hereby certifies that he has an appropriate license, issued by the State of California to provide this work; that such license will be in full force and in effect throughout the duration of construction; and that any and all subcontractors to be employed on this project will be similarly licensed.

Dated
California Contractor’s License No.

CONTRACTOR
Signature Print or Type Name and Title
REJECTION OF BIDS:

The undersigned agrees that the City of Richmond reserves the right to reject any or all bids, and reserves the right to waive informalities in a bid or bids not affected by law, if to do so seems to best serve the public interest.

TIME
The undersigned agrees to furnish, within ten (10) working days from the receipt of the Notice of Award of Contract, the items required by Section 1-03 of the Special Provisions. The failure to timely provide such items may result in annulment of the award and forfeiture of the Proposal Guarantee.

The undersigned agrees to begin work within ten (10) working days after the date specified in the Notice to Proceed.

If the proposal is accepted, the undersigned agrees to execute the required agreement and furnish the required bonds within ten (10) working days from the date of signing of this Contract. 1180
City of Richmond LED Upgrade
Bid Schedule
21 BID DEPOSIT
There is enclosed herewith, a certified check or surety bond in the sum of ten percent (10%) of the base bid DOLLARS AND
CENTS ($ ) made payable to the City of Richmond and
the undersigned agrees that in case of his failure to execute the necessary contract and furnish the required bonds, the certified check or surety bond the money payable thereon, shall be and remain the property of the City.

The unit price or lump sum prices to be paid for the items listed in the Proposal Bid Sheet shall include full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in furnishing and installing the materials complete and in place, in accordance with the details as shown on the plans and as specified herein. Any items shown on the plans, but not included in the bid items, shall be considered as appurtenant items. All costs shall be included within the appropriate item of the Contractor’s bid. 1181
City of Richmond LED Upgrade
Bid Schedule
22 IMPORTANT NOTICE: On a separate sheet of paper, provide the following information. If bidder is a corporation, state legal name of corporation and names of the president, secretary, treasurer, and manager; if co-partnership, state true name of firm and names of all individual copartners composing firm; or, if individual, state first and last names in full.

Officer’s Signature Title Date
Officer’s Signature Title Date
Officer’s Signature Title Date
Signature and title of the officer(s) set forth above shall be authorized to sign contracts on behalf of the corporation, co-partnership, or individual. If signature is by an agent, other than an officer of the corporation or a member of a partnership, a Power of Attorney must be on file with the City prior to or at time of bid opening; otherwise, the bid will be subject to rejection by City Council.

Address of Bidder: Corporate Seal:

State of Incorporation

END OF BID SCHEDULE
1182
City of Richmond LED Upgrade
Subcontractor Form
23 City of Richmond
Port Department

SUBCONTRACTOR FORM
(Required Listing of Proposed Subcontractors)
The Contractor certifies he/she has used the sub-bids of the following listed Contractors in making up his/her bid and that the sub-contractors listed will be used for the work for which they bid, subject to the approval of the City Engineer, and in accordance with applicable provisions of the specifications and Section 4100 et seq. of the Public Works Code – “Subletting and Subcontracting Fair Practices Act.” No changes may be made in these subcontractors except upon the prior approval of the City Engineer of the City of Richmond pursuant to Section 4107 of the Public Contracts Code. The following information is required for each subcontractor. Additional pages can be attached if required.

City will not accept a Bid Proposal from or enter into the Contract with a bidder, without proof that the bidder and its Subcontractors are registered with the California Department of Industrial Relations (“DIR”) to perform public work under Labor Code Section 1725.5, subject to limited legal exceptions.

Items
of
Work
Full Company
Name
Richmond
Firm?
Complete Address
with Zip Code
Phone No.
with Area Code
SUBCONTRACTOR’S LIST (Continued)
The bidder is to provide the following information on the sub bids of all the listed subcontractors as part of the sealed bid submission. Additional pages can be attached, if required. 1183
Subcontractor Form
24 Type of State
Contracting License &
Number
DIR Registration
Number
Amount of Bid
($ or %)
*Licenses are renewable annually. If no valid license, indicate “NONE.” Valid license must be obtained prior to submission of signed contracts. This applies to all subcontractors.

NOTE: If alternate bids are called for, and Contractor intends to use different or additional subcontractors on the alternates, he/she must provide a separate list of subcontractors for each alternate.
_______________________________________
Signature of Bidder

END OF SUBCONTRACTOR FORM
1184
Debarment and Suspension Certification
25 BIDDER’S STATEMENT OF PAST CONTRACT DISQUALIFICATIONS The Bidder is required to state any and all instances of being disqualified, removed, or otherwise prevented from bidding on or completing any contract for construction.

1. Have you ever been disqualified from any contract?
Yes No

2. If yes, explain the circumstances:
_
Signature of Bidder
1185
Debarment and Suspension Certification
26 City of Richmond
Port Department

PUBLIC CONTRACT CODE
Public Contract Code Section 10285.1 Statement
In accordance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the Bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has_____ has not_____been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of any public works contract as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term “bidder” is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.

Note: The bidder must place a check mark after “has” or “has not” in one of the blank space provided. The above Statement is part of the Bid Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

Public Contract Code Section 10162 Questionnaire
In accordance with Public Contract Code Section 10162, the Bidder shall complete under penalty of perjury, the following questionnaire:

Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes_____ No_____
If the answer is yes, explain the circumstances in the following space. 1186
Debarment and Suspension Certification
27 Public Contract Code Section 10232 Statement
In accordance with Public Contract Code Section 10232, the Contractor hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor’s failure to comply with an order of a federal court which orders the contractor to comply with an order of the National Labor Relations Board.

Note: The above Statement and Questionnaire are part of the Bid Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

WORKERS’ COMPENSATION CERTIFICATION
I am aware of Section 3700 of the Labor Code, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract.

By:

Title:

Date:

END OF PUBLIC CONTRACT CODE
1187
Debarment and Suspension Certification
28 City of Richmond
Port Department

DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
• has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
• does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.

If there are any exceptions to this certification, insert the exceptions in the following space.

Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification.

END OF DEBARMENT AND SUSPENSION CERTIFICATION
1188
Bidder’s Non-Collusion Affidavit
29 City of Richmond
Port Department
BIDDER’S NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
(Must be executed by Bidder and submitted with Bid)
State of California )
) ss
County of )
, being first duly sworn, deposes and says that he or she is of
,
the party making the foregoing bid; that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone, to fix the bid price of the bidder or any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged the information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or any member or agent thereof to effectuate a collusive or sham bid.

Subscribed and sworn to before me this ____ day of 2023.

By:

Title
Notary Public
Date:

END OF BIDDER’S NON-COLLUSION AFFIDAVIT
1189
Bidder’s Bond
30 City of Richmond
Port Department
BIDDER’S BOND
Bond No. ______
KNOW ALL MEN BY THESE PRESENTS:

That We, , as Principal, and , as Surety, are hereby held and firmly bound unto the City of Richmond, in the penal sum of TEN PERCENT (10%) of the total bid submitted by said Principal to the City of Richmond for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THE ABOVE OBLIGATION IS SUCH THAT, whereas the Principal has submitted to the City of Richmond a certain bid, attached hereto and hereby made a part hereof, to enter into a contract in writing for the .

NOW, THEREFORE, if said bid submitted by the Principal be accepted and the contract be awarded to the Principal and the Principal shall, within ten (10) days after having received notice that the contract has been awarded to the Principal, enter into the Contract so awarded, shall furnish the required corporate surety bonds and insurance coverage verification and shall in all other respects perform the agreement created by the acceptance of the bid, then this obligation shall be void, otherwise the same shall remain in full force and effect.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the City of Richmond may accept such Bid; and said Surety does hereby waive notice of such extension.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney's 1190
Bidder’s Bond
31 fees, incurred by the City of Richmond in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals on this
_______day of___________, 202 .

By:__________________________________
Title_________________________________
By:__________________________________
Title:________________________________
Note: This bond must be dated, the surety’s signature must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached.

END OF BIDDER’S BOND
1191
Performance Bond
32 City of Richmond
Port Department

PERFORMANCE BOND
Bond No. ____________
Whereas, The City Council of the City of Richmond, State of California, and __________ (hereinafter designated as “principal”) have entered into an agreement whereby principal agrees to install and complete certain designated public improvements, which said agreement, dated __________, 202_, and identified as project __________, is hereby referred to and made a part hereof; and
Whereas, Said principal is required under the terms of said agreement to furnish a bond for the faithful performance of said agreement.

Now, therefore, we, the principal and __________, as surety, are held and firmly bound unto the City of Richmond (hereinafter called “City”), in the penal sum of __________ dollars ($__________) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that if the above bounded principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said agreement and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney’s fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the specifications.
1192
Performance Bond
33 In witness whereof, this instrument has been duly executed by the principal and surety above named, on __________, 202__.

By: _________________________
Title: _________________________
By: _________________________
Title: _________________________

END OF PERFORMANCE BOND
1193
Payment Bond
34 City of Richmond
Port Department

PAYMENT BOND
(LABOR AND MATERIALS)
Bond No. ____________
Whereas, The City Council of the City of Richmond, State of California, and __________ (hereinafter designated as “the principal”) have entered into an agreement whereby the principal agrees to install and complete certain designated public improvements, which agreement, dated __________, 202__, and identified as project __________, is hereby referred to and made a part hereof; and
Whereas, Under the terms of the agreement, the principal is required before entering upon the performance of the work, to file a good and sufficient payment bond with the City of Richmond to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

Now, therefore, the principal and ____________, as corporate surety, are held firmly bound unto the City of Richmond (hereinafter called “City”) and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the agreement and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the sum of __________ dollars ($ __________), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this work or labor, that the surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorney’s fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension, alteration, or addition.
1194
Payment Bond
35 In witness whereof, this instrument has been duly executed by the principal and surety above named, on __________, 202__.

By: _________________________
Title: _________________________
By: _________________________
Title: _________________________

END OF PAYMENT BOND
1195
First Source Agreement
36 City of Richmond
Port Department

FIRST SOURCE AGREEMENT

1. GENERAL INFORMATION
A.The City of Richmond First Source Agreement shall be executed between the Prime Contractor and the City of Richmond at a time during the Contract Award as directed by the City of Richmond.

B. A sample copy of this agreement along with any pertinent exhibits is in Appendix A.

END FIRST SOURCE AGREEMENT
1196
Special Provisions
37 City of Richmond
Port Department

SPECIAL PROVISIONS
___________________________________________
________________________________________________

GENERAL PROVISIONS
The legal relationship and responsibilities of the parties, including but not limited to the obligation to arbitrate claims hereto and the work embraced herein shall be done in accordance with the Standard Specifications and Standard Plans dated 2022 of the California Department of Transportation, and the most recent Standard Plans of the City of Richmond, California, in so far as the same may apply and in accordance with the Project Plans and these Special Provisions.

These Special Provisions are additions, modifications, and/or clarifications to the Standard Specifications of the California Department of Transportation. The numbers in parenthesis shown in the section and subsection headings of these Special Provisions refer to the State Standard Specifications Sections.

Refer to Section SP-1 of these Special Provisions for the order of precedence of the above contract documents in case of any conflict.
1197
Section SP-1 – Standard Specifications
38 SECTION SP-1 – STANDARD SPECIFICATIONS
(SECTION 1)
References in the Special Provisions to “City Standard Details and Specifications”, Contra Costa County Details, “Caltrans Standard Specifications” or “State Standard Specifications” shall mean the Standard Specifications, dated 2024, of the State of California, Department of Transportation, including all revisions and amendments, insofar as the same may apply and in accordance with the following special provisions.

In case of conflict between the State Standard Specifications and these special provisions, the special provisions shall take precedence over and be used in lieu of such conflicting portions. 1198
Section SP-2 – Plans and Specifications
39 SECTION SP-2 – PLANS AND SPECIFICATIONS
(SECTION 2)
The Contractor shall maintain a control set of Plans and Specifications on the project site at all times. All final locations determined in the field, and any deviations from the Plans and Specifications, shall legibly be marked to scale in red, both graphically and dimensionally on this control set to show the as-built conditions. Upon completion of all work, the Contractor shall return the control set to the Engineer. Final payment will not be made until this requirement is met.

Adjustments to the layout of this plan may be necessary due to the unknown existing conditions. It is the Contractor’s responsibility to retain the design intent. If a layout discrepancy should occur, the Contractor is to contact the Engineer.
1199
Section SP-3 – Award and Execution of Contract
40 SECTION SP-3 - AWARD AND EXECUTION OF CONTRACT
Within ten (10) working days after the date of the Notice to Award, the Contractor shall execute and return the following contract documents to the Agency:

1. Contract Agreement

2. Faithful Performance Bond

3. Payment Bond

4. Public Liability and Property Damage Insurance Certificate

5. Worker’s Compensation Insurance Certificate

6. Exhibit “A”, Indemnification and Hold Harmless Agreement and Waiver of Subrogation and Contribution
Failure to comply with the above will result in annulment of the award and forfeiture of the Proposal Guarantee. The Contract Agreement shall not be considered binding upon the Agency until executed by the authorized Agency officials. A corporation to which an award is made may be required, before the Contract Agreement is executed the Agency, to furnish evidence of its corporate existence, of its right-to-enter into contracts in the State of California, and that the officers signing the contract and bonds for the corporation have the authority to do so.

CONTRACT BONDS
Before execution of the Contract, the Bidder shall file surety bonds with the Agency to be approved by the Board in the amounts and for the purposes noted below. Bonds issued by a surety who is listed in the latest version of U.S. Department of Treasury Circular 570, who is authorized to issue bonds in California, and whose bonding limitation shown in said circular is sufficient to provide bonds in the amount required by the Contract shall be deemed to be approved unless specifically rejected by the Agency. Bonds from all other sureties shall be accompanied by all of the documents enumerated in Code of Civil Procedure 995-660(a). The Bidder shall pay all bond premiums, costs, and incidentals.

Each bond shall incorporate, by reference, the Contract and be signed by both the Bidder and Surety and the signature of the authorized agent of the Surety shall be notarized. Each bond shall name the City as beneficiary.

The Bidder shall provide two (2) good and sufficient surety bonds. The “Payment Bond” (Material and Labor Bond) shall be for not less than 100 percent of the Contract Price, to satisfy claims of material suppliers and mechanics and laborers employed by it on the Work. The bond shall be maintained by the Contractor in full force and effect until the work is accepted by Agency and until all claims for materials and labor are paid, and shall otherwise comply with the Civil Code.

The “Performance Bond” shall be for 100 percent of the Contract Price to guarantee faithful performance of all work, within the time prescribed, in a manner satisfactory to the Agency, and that all materials and workmanship will be free from original or developed defects.

Should any bond become insufficient, the Contractor shall renew the bond within ten (10) days 1200
Section SP-3 – Award and Execution of Contract
41 after receiving notice from the City.

Should any Surety at any time be unsatisfactory to the City, notice will be given the Contractor to that effect. No further payments shall be deemed due or will be made under the Contract until a new Surety shall qualify and be accepted by the City.

Changes in the Work or extensions of time, made pursuant to the Contract, shall in no way release the Contractor or Surety from its obligation. Notice of such changes or extensions shall be waived by the Surety.

Both the Faithful Performance Bond and the Payment Bond shall be for not less than one hundred percent (100%) of the total contract amount for each Bond. Both the Faithful Performance Bond and the Payment Bond shall remain in force until thirty-five (35) days after the date of recordation of the Notice of Completion.

MEASUREMENT AND PAYMENT
Full compensation for Bonds shall be considered as included in the price paid for the various bid items and no additional compensation shall be allowed therefor. 1201
Section SP-4 – Beginning of Work, Time of Completion and Liquidated Damages 42 SECTION SP-4 - BEGINNING OF WORK, TIME OF COMPLETION AND

LIQUIDATED DAMAGES
Attention is directed to the provisions in Sections 8-1.05, “Time,” 8-1.10, “Liquidated Damages,” and 20-4, “Plant Establishment Work,” of the State Standard Specifications and these special provisions.

CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK
The Contractor shall prosecute the work in the most efficient manner to minimize inconvenience to the public and complete the work within the Contract time limit. Prior to issuing the notice to proceed, the Contractor shall:

1. Provide the Engineer the name and local 24-hour telephone contact number of the Contractor’s Superintendent.

2. Provide submittals as detailed in TS-2.

The Contractor’s proposed Construction Schedule shall be submitted in a format as detailed in Section 8-1.02C “Level 2 Critical Path Method Schedule” of the State Standard Specifications to the Engineer within ten (10) working days after the date of the Notice of Award of Contract and shall reflect all major and controlling items of work and conform to all contract requirements, including the order of work mentioned above. The schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged and setting forth the dates that each item will be delivered.

Prior to issuing the Notice to Proceed, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed Construction Schedule and delivery dates, arrange the utility coordination, discuss construction methods, and clarify inspection procedures.

The Contractor shall submit to the Engineer by the fifth (5th) day of each month, or upon request, Progress Reports and an updated complete project schedule. Any deviations from the original schedule shall be explained in writing and submitted with the Progress Reports or updated complete project schedule. Failure to submit Progress Reports, updated complete project schedules or explanations for deviations on the fifth (5th) day of the month or within 2 working days from the Engineer’s request may result in suspension of any or all portions of work or rejection of any or all portions of work until such Progress Reports or complete project schedules are delivered to the Engineer and the Engineer allowed a reasonable amount of time to review them. Working days will continue to be accessed during this suspension. Progress payments will be withheld pending receipt of any outstanding reports, updated schedules or explanations for deviations.

In the event of a deviation from the most current order of work, progress report or complete progress schedule (whether authorized, planned, unplanned or emergency deviation) if additional or unplanned inspection fees are incurred by the City as a result as determined by the Engineer, then an inspection service fees will be charged against the Contractor. The service fees will include all costs to the City associated with the deviation, including consultant fees, testing fees, 1202
Section SP-4 – Beginning of Work, Time of Completion and Liquidated Damages 43 employee regular and overtime rates, benefits, overhead and travel time. The service fees will be deducted from any amounts due the Contractor.

LIQUIDATED DAMAGES
For each consecutive calendar day in excess of the time specified, as adjusted in accordance with Section 8-1.07 of the State Standard Specifications, for completion of the work, the Contractor shall pay to the Agency, or have withheld from monies due it, the sum as set forth in the contract agreement, liquidated damages.

The Contractor shall pay to the City of Richmond the sum of $2,000 per calendar day for each and every calendar day delay in finishing the work in excess of the number of working days prescribed above, except as extended by contract change order.

HOURS OF WORK
Hours of work in general shall be between 8:00 A.M. and 5:00 P.M., Monday – Friday. If requested by the Contractor and if approved by the Engineer, the Contractor could work 24 hours per day 7 days per week.

All references herein to timeframes that are specified in days shall mean calendar days, unless specifically stated otherwise.

The temporary full closure of streets is not permitted without the advance approval of the Engineer.

When lane closures are made for daily work periods, at the end of each work period, all components of the traffic control systems shall be removed from the traveled way and shoulder.

The Contractor shall schedule and sequence his/her operations within the specified hours for lane closures such that lanes closed for the street work shall remain closed until applied pavement materials (asphalt concrete, pavement delineation, etc.) have sufficiently cured to accommodate traffic. All lanes shall be reopened to public traffic no later than the end of the allowed lane closure hours.

SUBMITTALS
The Contractor shall provide submittals in an electronic format to the Engineer for review and approval. The Contractor shall not proceed with procuring materials or commencing work until the submittal receives a favorable review by the Engineer. Prior to the Pre-Construction, the Contractor shall furnish the following:

1. Designation of Project Superintendent.

2. 24-hour contact information.

3. Construction schedule

4. Complete and submit Workplan
The City reserves the right to require additional submittals from the Contractor that are not specifically identified above. See the Special Provisions for additional submittals required. 1203
Section SP-4 – Beginning of Work, Time of Completion and Liquidated Damages 44 ORDER OF WORK
The Contractor shall prosecute the work in the most efficient manner to minimize inconvenience to the public and complete the work within the Contract time limit. With the Authorization to Proceed as previously described in this Section, The Contractor shall complete the work generally in accordance with the following:

Prepare submittals for all products used in construction of the project.

1. Procure all other materials and equipment needed for construction. (Time not charged to project while procuring materials)

2. Mobilize equipment and materials on the site.

3. Complete work as required.

MEASUREMENT AND PAYMENT
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefor.
1204
Section SP-5 – Public Notices
45 SECTION SP-5 - PUBLIC NOTICES
The Contractor shall assign a Project Superintendent who has the complete authority to make decisions on behalf of the Contractor. The Project Superintendent shall be on the job at all times during the construction and shall be available and on call 24 hours a day for the duration of the project. The Contractor shall coordinate access to the site with the Port and Auto Warehousing Corporation as noted in the Plans.

MEASUREMENT AND PAYMENT
Full compensation for conforming to the requirements of this Section shall be considered as included in the prices paid for the various contract items of work and no separate payment will be made therefore.
1205
Section SP-7 – General
46 SECTION SP-7 – GENERAL

DEFINITIONS
Agency/City - City of Richmond
Board - City Council
Caltrans - California Department of Transportation
City - City of Richmond
Country - County of Contra Costa
Director - The Director of Public Works / City Engineer, City of Richmond, acting either directly or through his properly authorized agents, each agent action only within the scope of authority designated to him.

Engineer - The Director of Public Works / City Engineer, City of Richmond, acting either directly or through his properly authorized agents, each agent action only within the scope of authority designated to him.

Federal - United States of America
Final
Acceptance
- Final Acceptance is defined as that stage of construction which allows the City to accept the project as completed (no punch list items remaining unresolved).

When the Contractor believes that the project is ready for final acceptance, he shall call for a final acceptance inspection. The Director will inspect the project to verify its completion. Should there be elements that are not completed, the Director will record same (final acceptance punch list) and bring them to the attention of the Contractor.

All punch list items must be resolved prior to final acceptance.

When, in the Director’s judgment, the work has been completed in accordance with the plans and specifications and is ready for final acceptance, he will so certify to the Board, which may accept the completed work. Upon acceptance of the work by the Board, the City Clerk will file the Notice of Completion with the County Recorder.

State Standard
Specifications
- Standard Specifications, State of California, Department of Transportation, dated 2024 (or current version), including all revisions and amendments.
1206
Section SP-7 – General
47 City Standard
Details
Contra Costa
County
Standard
Details
-
-
City of Richmond Department of Public Works Standard Details Contra Costa County Public Works Department – Standard Details Dated March 2014
Substantial
Completion
- Substantial Completion is defined as that stage of construction, which allows the Director to occupy or use the project for its intended purpose.

When a project includes a plant establishment period, the date of the start of the plant establishment period may, at the discretion of the Director, be used as the basis for determining the substantial completion date, provided that all elements of the project, other than the landscape, are substantially completed as defined above.

The substantial completion date will be determined by the Director in cooperation with the Contractor and establish the termination of the time period for construction, and this date is used as a basis for determining whether liquidated damages are assessable. In no case shall the plant establishment period end prior to the final acceptance of the project.

When the Contractor believes that construction of the project is substantially complete, he shall call for an inspection. The Director will inspect the total project to verify its completion by the Contractor.

Should there be elements of the project that are not yet completed, the Director will record same (substantial completion punch list) and bring them to the attention of the Contractor. All such items must be completed prior to acceptance of the project substantially complete.

In the event re-inspection of any project element results in additional cost to the City for consultant or staff time, the Director retains the right to withhold sufficient funds from payments due the Contractor to cover the cost to the City of such re-inspection.

Traveled Way - That portion of the roadway reserved for the movement of vehicles for the general public, exclusive of shoulders and auxiliary lanes. When traffic has been diverted or restricted to certain lanes, with the approval of the Traffic Engineer, these diversions or restricted lanes become the traveled way.
1207
Section SP-7 – General
48 LABOR NONDISCRIMINATION
Attention is directed to the following Notice that is required by Chapter 5 of Division 4 of Title 2, California Code of Regulations.

NOTICE OF REQUIREMENT FOR NONDISCRIMINATION PROGRAM
(GOV. CODE, SECTION 12990)
Your attention is called to the “Nondiscrimination Clause”, set forth in Section 7-1.02I(2), “Nondiscrimination,” of the State Standard Specifications, which is applicable to all nonexempt state contracts and subcontracts, and to the “Standard California Nondiscrimination Construction Contract Specifications” set forth herein. The State Standard Specifications are applicable to all nonexempt state construction contracts and subcontracts of $5,000 or more.

The Contractor shall ensure unlimited access to the job site for all equal employment opportunity compliance officers.

ARBITRATION
The last paragraph in Section 9-1.22, “Arbitration,” of the State Standard Specifications is amended to read:

Arbitration shall be initiated by a Complaint in Arbitration made in compliance with the requirements of said regulations. A Complaint in Arbitration by the Contractor shall be made not later than 180 days after the date of service in person or by mail on the Contractor of the final written decision by the Department on the claim.

POTENTIAL CLAIMS AND DISPUTE RESOLUTION
Section 5-1.43, “Potential Claims and Dispute Resolution,” of the State Standard Specifications is amended to read:

Section 5-1.43, “Potential Claims and Dispute Resolution,” -- The Contractor shall not be entitled to the payment of any additional compensation for any act, or failure to act, by the Engineer, including failure or refusal to issue a change order, or for the happening of any event, thing, occurrence, or other cause, unless he shall have given the Engineer due written notice of potential claim as hereinafter specified. Compliance with this Section 9-1.04 shall not be a prerequisite as to matters within the scope of the protest provisions in Section 4-1.05, “Changes and Extra Work,” or Section 8-1.05, “Time,” or the notice provisions in Section 4-1.06, “Differing Site Conditions,” or Section 8-1.10, “Liquidated Damages,” or Section 5-1.36C, “Non-Highway Facilities,” nor to any claim which is based on differences in measurements or errors of computation as to contract quantities.

The written notice of potential claim shall be submitted to the Engineer prior to the time that the Contractor performs the work giving rise to the potential claim for additional compensation, if based on an act or failure to act by the Engineer, or in all other cases within 15 days after the happening of the event, thing, occurrence, or other cause, giving rise to the potential claim.

The written notice of potential claim shall be submitted on Form CEM-6201 furnished by the 1208
Section SP-7 – General
49 Department and shall be certified with reference to the California False Claims Act, Government Code Sections 12650 - 12655. The notice shall set forth the reasons for which the Contractor believes additional compensation will or may be due and the nature of the costs involved. Unless the amount of potential claim has been stated in the written notice, the Contractor shall, within 15 days of submitting said notice, furnish an estimate of the cost of the affected work and impacts, if any, on project completion. Said estimate of costs may be changed or updated by the Contractor when conditions have changed. When the affected work is completed, the Contractor shall submit substantiation of his actual costs. Failure to do so shall be sufficient cause for denial of any claim subsequently filed on the basis of said notice of potential claim.

It is the intention of this Section 5-1.43 that differences between the parties arising under and by virtue of the contract be brought to the attention of the Engineer at the earliest possible time in order that such matters may be settled, if possible, or other appropriate action promptly taken. The Contractor hereby agrees that he shall have no right to additional compensation for any claim that may be based on any such act, failure to act, event, thing or occurrence for which no written notice of potential claim as herein required was filed.

Should the Contractor, in connection with or subsequent to the assertion of a potential claim, request inspection and copying of documents or records in the possession of the Department that pertain to the potential claim, Contractor shall make its record of the project, as deemed by the Department to be pertinent to the potential claim, available to the Department for inspection and copying.

FINAL PAYMENT AND CLAIMS
CONTRACTOR’S AFFIDAVIT AND FINAL RELEASE. After completion of all contract work and prior to requesting release of any moneys held in retention or final payment by the CITY, the CONTRACTOR shall fully execute and deliver to the CITY the document entitled “Affidavit and Final Release,” included in the contract (page C-15).

Section 9-1.17D, “Final Payment and Claims,” of the State Standard Specifications is amended to read:

9-1.17D Final Payment and Claims -- After acceptance by the Director, the Engineer will make a proposed final estimate in writing of the total amount payable to the Contractor, including therein an itemization of said amount, segregated as to contract item quantities, extra work and any other basis for payment, and shall also show therein all deductions made or to be made for prior payments and amounts to be kept or retained under the provisions of the contract. All prior estimates and payments shall be subject to correction in the proposed final estimate. The Contractor shall submit written approval of the proposed final estimate or a written statement of all claims arising under or by virtue of the contract so that the Engineer receives such written approval or statement of claims no later than close of business on the thirtieth day after receiving the proposed final estimate. If the thirtieth day falls on a Saturday, Sunday or legal holiday, then receipt of such written approval or statement of claims by the Engineer shall not be later than close of business of the next business day. No claim will be considered that was not included in the written statement of claims, nor will any claim be allowed as to which a notice or protest is required under the provisions in Sections 4-1.05, “Changes and Extra Work,” 8-1.05, “Time,” 8- 1209
Section SP-7 – General
50 1.10, “Liquidated Damages,” 4-1.06, “Differing Site Conditions,” 5-1.36C, “Non-Highway Facilities,” and Section 5-1.43, “Potential Claims and Dispute Resolution,” unless the Contractor has complied with the notice or protest requirements in said sections.

On the Contractor’s approval, of if he files no claim within said period of 30 days, the Engineer will issue a final estimate in writing in accordance with the proposed final estimate submitted to the Contractor and within 30 days thereafter the City will pay the entire sum so found to be due.

Such final estimate and payment thereon shall be conclusive and binding against both parties to the contract on all questions relating to the amount of work done and the compensation payable therefor, except as otherwise provided in Sections 5-1.27, “Records,” and 9-1.21, “Clerical Errors.”

If the Contractor within said period of 30 days files claims, the Engineer will issue a semifinal estimate in accordance with the proposed final estimate submitted to the Contractor and within 30 days thereafter the City will pay the sum so found to be due. Such semifinal estimate and payment thereon shall be conclusive and binding against both parties to the contract on all questions relating to the amount of work done and the compensation payable therefor, except insofar as affected by the claims filed within the time and in the manner required hereunder and except as otherwise provided in Sections 5-1.27, “Records,” and 9-1.21 “Clerical Errors.” Claims filed by the Contractor shall be in sufficient detail to enable the Engineer to ascertain the basis and amount of said claims. If additional information or details are required by the Engineer to determine the basis and amount of said claims, the Contractor shall furnish such further information or details are received by the Engineer no later than the fifteenth day after receipt of the written request from the Engineer. If the fifteenth day falls upon a Saturday, Sunday or legal holiday, then receipt of such information or details by the Engineer shall not be later than close of business of the next business day. Failure to submit such information and details to the Engineer within the time specified will be sufficient cause for denying the claim.

The Contractor shall keep full and complete records of the costs and additional time incurred for any work for which a claim for additional compensation is made. The Engineer or any designated claim investigator or auditor shall have access to those records and any other records as may be required by the Engineer to determine the facts or contentions involved in the claims. Failure to permit access to such records shall be sufficient cause for denying the claims.

Claims submitted by the Contractor shall be accompanied by a notarized certificate containing the following language:

Under the penalty of law for perjury or falsification and with specific reference to the California False Claims Act, Government Code Section 12650 et. seq., the undersigned, _____________________________________________________,
(Name)
____________________________________________________Of
(Title)
_____________________________________________________,
(Company)
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Section SP-7 – General
51 Hereby certifies that the claim for the additional compensation and time, if any, made herein for the work on this contract is a true statement of the actual costs incurred and time sought, and is fully documented and supported under the contract between parties.

Dated_______________________________________________

/s/___________________________________________________

Subscribed and sworn before me this ______ day of _________

______________________________________________________
Notary Public
My Commission Expires_________________________________
Failure to submit the notarized certificate will be sufficient cause for denying the claim.

Any claim for overhead type expenses or costs, in addition to being certified as stated above, shall be supported by an audit report of an independent Certified Public Accountant. Any such overhead claim shall also be subject to audit by the City at its discretion.

Any costs or expenses incurred by the City in reviewing or auditing any claims that are not supported by the Contractor’s cost accounting or other records shall be deemed to be damages incurred by the City within the meaning of the California False Claims Act.

The Engineer will make the final determination of any claims which remain in dispute after completion of claim review by the Engineer. A board or person designated by said Engineer. The Contractor may meet with the review board or person to make a presentation in support of such claims.

Upon final determination of the claims, the Engineer will then make and issue his final estimate in writing and within 30 days thereafter the City will pay the entire sum, if any, found due thereon.

Such final estimate shall be conclusive and binding against both parties to the contract on all questions relating to the amount of work done and the compensation payable therefor, except as otherwise provided in Sections 5-1.27, “Records,” and 9-1.21, “Clerical Errors Claims within the meaning of this section shall refer to all types of claims in whatever manner made by the Contractor, whether written or verbal, whether formal or informal, including requests for extra compensation through Daily Extra Work Reports.

REMOVAL OF ASBESTOS, LEAD PAINT AND HAZARDOUS SUBSTANCES When the presence of asbestos, lead paint or hazardous substances are not shown on the plans or indicated in the specifications and the Contractor encounters materials which the Contractor reasonably believes to be asbestos or a hazardous substance as defined in Section 25914.1 of the Health and Safety Code, Contractor will immediately notify the engineer in accordance with Section 14-11.02 “Discovery of Unanticipated Asbestos and Hazardous Substances” of the 1211
Section SP-7 – General
52 Standard Specifications.

With City’s direction and approval, Contractor will proceed to conduct tests to determine the nature of the hazardous substance. If delay of work in the area delays the current controlling operation, it will be considered Extra Work as detailed in Section 4-1.05 “Changes and Extra Work,” of the State Standard Specifications.

LUMP SUM
All labor, materials and incidentals shall be provided for the lump sum prices specified in the Bid Schedule.

SUBCONTRACTING
All subcontractors, suppliers and vendors shall comply with applicable Agency, City and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Fail to file any report due under said orders will result in suspension of periodic progress payments.

PAYMENTS
Monthly payments to the Contract will be made based on percentage completion of work. After contract award, contractor will submit to the engineer a billing schedule of values for review and approval. Contractor will use an approved billing schedule of values to invoice every month.

SOUND CONTROL REQUIREMENTS
The noise level from the Contractor’s operations, between the hours of 8:00 a.m. and 5:00 p.m. shall meet the City of Richmond’s noise ordinance requirements. This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise level.

Said noise level requirement shall apply to all equipment on the job or related to the job, including but not limited to trucks, transit mixers or transient equipment that may or may not be owned by the Contractor. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.

CONTRACTOR’S LIABILITY
The City of Richmond, the City Council, the Engineer or their agents and consultants shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof; or for any of the materials or other things used or employed in performing the work; or for injury to any person or persons, either workmen or the public; or for damage to any person or persons, either workmen or the public; or for damage to adjoining property from any cause which might have been prevented by the Contractor, or his workmen, or any one employed by him; against all of which injuries or damages to persons and property the Contractor, having 1212
Section SP-7 – General
53 control over such work, must properly guard. The Contractor shall be responsible for any damage to any person or property resulting from defects or obstructions or any time before its completion and final acceptance. So much of the money due the Contractor under and by virtue of the Contract as shall be considered necessary by the City may be retained by the City until disposition has been made of any suits or claims for damages aforesaid.

If, in the opinion of the Engineer, the precautions taken by the Contractor are not safe or adequate at any time during the life of the Contract, the Engineer may order the Contractor to take further precautions, and if the Contractor shall fail to do so, the Engineer may order the work done by others and charge the Contractor for the cost thereof, such cost to be deducted from any monies due or becoming due the Contractor. Failure of the Engineer to order such additional precautions, however, shall not relieve the Contractor from his full responsibility for public safety.

In general, mobilization shall consist of the work associated with obtaining permits, insurance, and bonds, and the moving onto the site of materials, supplies, restroom facilities, and equipment as required for the proper performance and completion of the work.

MEASUREMENT AND PAYMENT
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefor
1214
Section SP-16 – Preservation of Property
55 SECTION SP-16 – PRESERVATION OF PROPERTY
The Contractor’s attention is directed to Section 5-1.36 “Property and Facility Preservation” of the State Standard Specifications. Building, fences, signs, walls, headers, curbs, gutters, sidewalks, driveways, curb ramps, pavements, hardscape, irrigation systems, drains, utilities, and any other features which are not designated to be removed shall be protected in place. Any damage to these facilities shall be repaired by the Contractor entirely at his or her expense as directed by the Engineer.

Existing trees, shrubs, and other plants, that are not to be removed and are injured or damaged by reason of the Contractor’s operations, shall be replaced by the Contractor at his/ her cost. The minimum size of tree replacement shall be 24-inch box and the minimum size of shrub replacement shall be 15 gallons. Replacement ground cover plants shall be from flats and shall be planted 12 inches on center. The replacement specimen must be of the same species. All damaged vegetation is to be disposed of in a legal manner as required by these Specifications.

Underground irrigation systems, outside of the public right-of-way, which are damaged or removed during construction, shall be restored within 48 hours of the first destruction or removal in order to be functional. The Contractor shall be responsible for all damage to existing vegetation to remain due to lack of irrigation from broken irrigation lines. The landscaping and any other facilities shall be replaced in kind or as approved by the Engineer.

It shall be the contractor’s responsibility to ascertain the location of all utilities, including drains, manholes and monuments. The Contractor shall preserve all existing benchmarks, survey control points, reference points, and other permanent points within the project limits. Any of the aforementioned controls that are damaged will be replaced by the Contractor’s licensed Land Surveyor at no cost to the City.

Additionally, the Contractor shall institute measure to preserve and protect buildings, fences, signs, hardscape, and underground utilities located adjacent to the work area. All damaged items shall be replaced in kind or as approved by the Engineer.

REPLACEMENT OF DAMAGED SURFACES
All concrete curbs, gutters, driveways, sidewalks, curb ramps or other surfaced areas which are broken or damaged shall be reconstructed by and at the expense of the Contractor, of the same kind of material and of the same dimensions as the original work or as directed by the Engineer, with the minimum requirement that concrete as specified herein shall be used. Repairs shall be made by removing and replacing the entire portion between joints or scores and not by refinishing the damaged part.

APPEARANCE OF WORK
All work shall match the appearance of existing improvements to the satisfaction of the Engineer.

UTILITIES
The Contractor shall telephone Underground Service Alert (USA) at (800) 227-2600 or 811 a minimum of two working days prior to start of work so that underground facilities can be 1215
Section SP-16 – Preservation of Property
56 approximately located and marked on the surface by the various utilities.

The Contractor will be allowed additional working days equal to the number of working days that the relocation of utilities delays his work. No compensation will be allowed for idle time of equipment during the utility relocation.

MATERIALS
Materials and quality of work shall conform to those specified by the City Standards, the State Standard Plans and Specifications, and these Specifications.

RESTORATION DUE TO CONTRACTOR’S MEANS AND METHODS
The Contractor shall restore existing curbs, gutters, sidewalks, and asphalt at no additional cost to the City.

MEASUREMENT AND PAYMENT
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefor.
1216
Technical Provisions
57 TECHNICAL PROVISIONS
These technical provisions were prepared by:

05.01.2025
Robert Stevens
Registered Civil Engineer, Number 58660
CSWST2
1217
Technical Provisions
58 TS-1 LED FIXTURE
The Contractor shall remove the exiting metal halide fixture, controls, and related appurtenances from the existing poles shown on the Plans and replace them with a Holophane HMLED4 light emitting diode (LED) fixture or equal. The fixture shall have the same characteristics and photometric performance standards as shown in Appendix D.

The Contractor shall provide the appurtenances, electrical service, and controls as required to mount the fixtures to the existing poles.

MEASUREMENT AND PAYMENT
The contract lump sum price paid for the various fixtures [Bid Items 1 to 5] includes full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in removing and replacing the fixtures, complete in place, including disposal, as shown on the plans, as specified in the Standard Specifications, these special provisions, and as directed by the Engineer.

TS-2 CONTROL SYSTEM
The Contractor shall provide a lighting control system that can control the individual fixtures on each pole at a remote location. The system shall be similar to nLIGHT or approved equal. The Contractor shall furnish and install a wireless access point to connect to the individual light poles to control the system. This shall include interconnection to the tenant’s network.

The lighting system shall be remotely controlled through an internet application. It shall be capable of scheduling the activation and deactivation of lighting based upon a schedule. The Contractor shall furnish a 1-year subscription of the service.

MEASUREMENT AND PAYMENT
The contract lump sum price paid for the Control System [Bid Item 6] includes full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in providing the lighting control system, complete in place, as shown on the plans, as specified in the Standard Specifications, these special provisions, and as directed by the Engineer.

TS-3 SUPPLEMENTAL WORK
The Engineer may request the Contractor perform Extra Work as defined in Section 4-1.05 of the Standard Specifications and these Special Provisions. This item has been included in the contract to cover modifications to the work necessitated by field conditions. The Engineer may request the Contractor provide a proposal to perform this work in either lump sum or time and materials basis.

The Engineer will pay time and materials under the Force Account provisions of the Standard Specifications. If approved, the Engineer will issue a change order paid under the Supplemental Work item.

MEASUREMENT AND PAYMENT
Supplemental Work (Bid Item 7) is an allowance. This item is a contingent bid item as described in Section 5-1.10 of these Special Provisions. The Engineer may increase, decrease, or eliminate 1218
Technical Provisions
59 these items of work. If this occurs, the Engineer shall allow no unit price adjustment or additional compensation.

TS-4 FINAL SITE CLEANUP
On completion of the work, the Contractor shall clean all portions of the project area to pre project conditions.

MEASUREMENT AND PAYMENT
Full compensation for complying with the provisions of this section shall be considered as included in the contract price for the various bid items and no separate payment will be made therefor. 1219
A
APPENDIX A – CITY OF RICHMOND – CONTRACT
1220

CITY OF RICHMOND

STANDARD CONTRACT
Department: City Project Manager:

City Project Manager E-mail: City Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

2. Term. The effective date of this Contract is _______________________ and terminates _________________ unless terminated earlier as set forth herein.

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein. 1221

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D), which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any), which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F), which are attached hereto and incorporated herein.

10. Sanctuary City Compliance Statement. This Contract is subject to the Sanctuary City Compliance Statement (Exhibit G), which is attached hereto and incorporated herein.

11. Signatures. These signatures attest the parties' agreement hereto:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT B

PAYMENT PROVISIONS

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ 1225
Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, 1226
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).
b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under 1228
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for 1229
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent. c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or jointventure or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add subcontractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.
f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”
g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable 1230
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

2.52, 2.56, and 2.60, if applicable.
b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor. d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

17. CONFLICTING PROVISIONS:

18. FORCE MAJEURE:

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of 1232
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

23. SEVERABILITY:

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, 1233
Contract No: ________ For the Contract between the City of Richmond and
_____________________________
and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

26. COUNTERPARTS:

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________
The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)
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Contract No: ________ For the Contract between the City of Richmond and
_____________________________

EXHIBIT G

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:
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B
APPENDIX B – CITY OF RICHMOND – FIRST SOURCE AGREEMENT
1239

CITY OF RICHMOND

FIRST SOURCE AGREEMENT
(SAMPLE)

RECITALS
THIS FIRST SOURCE AGREEMENT is entered into on the date stated below by and between the CITY OF RICHMOND, a municipal corporation and charter city (hereinafter the “City”), and _________________________ (hereinafter the “Employer”).

WHEREAS, the Employer has been awarded a contract, forgivable loan or subsidy by the City and/or the Richmond Community Redevelopment Agency, dated _____________________________,20___ (hereinafter the “Contract”) to perform certain work and provide certain services at ________________________________in Richmond, California, described as follows:

WHEREAS, the Employer, in addition to the Contract, agrees to enter into this First Source Agreement (hereinafter the “FSA”) with the City;
NOW, THEREFORE, the parties hereto mutually agree as follows:

1. Compliance with Chapter 2.56. Employer will comply with the terms of Chapter

2.56 of the Richmond Municipal Code, Local Employment Program (hereinafter the “Ordinance”), a copy of which is attached hereto and incorporated herein by reference.

2. Liaison. Employer shall designate a liaison for issues related to the Ordinance and this FSA. The liaison shall work with designated City of Richmond staff to facilitate effective implementation of the Ordinance and this FSA (hereinafter the “Designated City Staff”).

3. First Source Hiring Process for CONSTRUCTION and NON-CONSTRUCTION JOBS – Employer shall take the following steps regarding hiring in furtherance of the Contract. (a) Long-Range Planning. Employer shall, prior to hiring in furtherance of the Contract, and as soon as practicable, provide to the Designated City Staff the approximate number and type of hires that it will make for employment, and the basic qualifications necessary for each projected hire. (b) Dual Notification Process (CONSTRUCTION ONLY). Where there is a signatory agreement with the local union and the associated craft, Employer shall work with the local union and the City of Richmond Employment and Training Department (hereinafter the “ETD”) to fill those positions. The Employer shall forward to the ETD a copy of all personnel requests made to the trade unions, specifying the residency of personnel requested (this process is hereinafter referred to as the "dual notification process" and a description of it is attached hereto along with the Request for Craft form for use by the Employer). In the dual notification process, the Employer shall utilize the "name call," "rehires," "transfers," or "sponsorship" options in maximizing the participation of Richmond, California residents. (c) Notification of job opportunities. Prior to hiring in furtherance of the Contract, Employer shall notify the Designated City Staff, by email or fax, of available job openings and provide a 1240
description of job responsibilities and qualifications, including expectations, salary, work schedule, duration of employment, required standard of appearance, and any special requirements, e.g., language skills, driver’s license, etc. Job qualifications shall be limited to skills directly related to performance of job duties. (d) Filling of job opportunities. Prior to announcing or advertising in any form and by any means (except for compliance with internal posting procedures) the availability of an employment position created by the vacancy of an existing position or a new employment position, the Employer shall utilize the dual notification process to notify the pertinent union, if appropriate, and ETD in writing of such position, including a general description of the position and Employer's minimum requirements for qualified applicants, and shall request any pertinent union and ETD to refer qualified applicants for such position to Employer's trade union and/or personnel representative, as appropriate. The Employer shall refrain from any general announcement or advertisement of the availability of such position for a period of ten (10) business days after notification to the ETD. This ten-day period shall be known as the "Advance Notice Period.” (e) Job Site Applications. In the event that any persons seek employment with the Employer at the job site, the Employer shall have the person complete a Job Site Application consisting of name, address, telephone number, social security number and trade. The Employer will then submit this information to the ETD.
(f) Transfer and Promotion. Nothing contained herein shall prevent the Employer from filling job vacancies or newly created positions without compliance with the foregoing procedures by transfer or promotion from its existing staff.

4. Monthly Reports. Employer shall, on a monthly basis, furnish certified payroll sheets to ETD. Failure to provide the City with this information shall result in delay of progress payments for that portion which is deemed not in compliance with the provisions of this FSA.

5. Quarterly Reports. Employer shall prepare quarterly reports detailing the number of hires for employment in furtherance of the Contract during the quarter and stating what percentage of such hires were residents of Richmond, California. The Designated City Staff shall assist Employer by preparing forms to be completed for this purpose. Reports shall be filed with the ETD within thirty (30) days after the completion of each quarter. Reports may include a description of any difficulties the Employer is having with obtaining qualified referrals through the Designated City Staff.

6. Non-compliance Procedure. In the event the City believes the Employer may not be in compliance with the requirements of this FSA, the following procedure will be followed:
(a) The Community and Economic Development Executive Director (hereinafter the “Executive Director”) or designee shall cause to be delivered to the Employer a written “Notice of Non-Compliance” (hereinafter the “Notice”). The Notice shall specify the matters which constitute the non-compliance; the specific action required to correct the noncompliance; and the time period during which such correction shall occur. In no event shall this time period be more than thirty (30) days after receipt of the Notice by the Employer. If the Notice is mailed, it will be deemed received five (5) days after the date of mailing. 1241
(b) If the Employer disagrees with the Notice, they shall have the burden of proving compliance with the provisions of the Ordinance and shall submit any evidence and argument to the Executive Director or designee to establish compliance no more than thirty (30) days after receipt of the Notice by the Employer. (c) In the event the Executive Director or designee subsequently agrees that compliance has occurred, the Executive Director or designee shall cause to be delivered promptly to the Employer a written “Notice of Correction of Non-Compliance,” specifying the original noncompliance which has been corrected. (d) In the event the Executive Director or designee does not agree that compliance has occurred, the Executive Director or designee shall promptly notify the Employer by a written “Notice of Failure to Correct Non-Compliance” (“hereinafter the “Notice of Failure to Correct”), describing the facts constituting the non-compliance.
(e) After the issuance of the Notice of Failure to Correct, the Employer shall have the right to request a hearing before the City Manager or designee (hereinafter “Request for Hearing”), who shall make the final determination. The Request for a Hearing must be made within ten (10) working days after receipt of the Notice of Failure to Correct. If the Notice of Failure to Correct is mailed, it will be deemed received five (5) days after the date of mailing. The hearing shall be held no sooner than twenty (20) and no later than thirty (30) days after receipt by the City of the Request for Hearing, unless otherwise agreed to by the parties. At the hearing, the Employer will be allowed to present any evidence and argument it believes proves compliance. The City Manager or designee shall issue their final determination no later than ten (10) business days after the hearing. The Employer must exhaust this administrative remedy prior to commencing legal action.
(f) In the event no Request for Hearing is timely made, the determination of failure to correct non-compliance shall be deemed to be final.
(g) Should the Employer fail to comply with the Notice of Non-Compliance as specified above, and a final determination of non-compliance is made, the City may exercise any of its powers as specified in §2.56.080 of the Ordinance.

Executed this _________ day of ________________________________, 20_______.

EMPLOYER CITY OF RICHMOND
By: ____________________________________ By: __________________________________ Name: _________________________________ Name: _______________________________ Title: __________________________________
Approved as to form:
___________________________________
City Attorney
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C
APPENDIX C – CITY OF RICHMOND – INSURANCE REQUIREMNTS –

CONSTRUCTION PROJECTS
1243
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Construction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts involving property)

7. Contractor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011

PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)

Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required. 1245
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performance Bond

3. A Payment Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or nonrenewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Consultants and Contractors
Type 1 – Page 4 of 4
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
1247
D
APPENDIX D – LED FIXTURE
1248
Holophane | One Lithonia Way, Conyers, GA 30012 | Phone: 866-HOLOPHANE | www.holophane.com | [email protected] © 2020-2024 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/08/24 Specifications subject to change without notice.

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HMLED4
LED High Mast Lighting
Catalog Number
Notes Type
Mechanical
Rugged die cast, low copper content aluminum alloy electrical and optical housing are polyester powder coated with super durable paint for durability and corrosion resistance. Rigorous pre-treating and painting process yields a finish that achieves a scribe creepage rating of 10 (per ASTM D1654) after over 5,000 hours exposure to salt fog chamber (per ASTM B117).

Enhanced corrosion resistance option (CR) includes an
anodized pre-finish that achieves scribe creepage rating of 10 (per ASTM D1654) after over 20,000 hours of exposure to salt fog chamber (per ASTM B117). Four bolt horizontal arm mount with +/- 5 degree vertical adjustment provides 3g vibration rating per ANSI C136. Mast arm mount is adjustable for arms from 1-1/4" to 2" (1-5/8" to 2-3/8"). Two captive bolts or optional tool-less latches disengage top electrical cover for easy access to LED drivers, surge protection, and terminal block. IP66 rated LED modules, IP65 electrical assembly per IEC60068-2-3. Luminaire electrical and optical housing ship complete in one carton facilitating installation and minimizing carton disposal at jobsite.

Electrical
Quick disconnect connectors for ease of installation and maintenance. Extreme surge protection meets 20kV/10kA
per ANSI/IEEE C62.41. Driver includes 0-10V dimming, meets maximum total harmonic distortion (THD) of 20%, and is ROHS compliant. A three stage terminal block is standard for ease of installation. Minimum operating temperature is -40°C. Electronic driver has an expected life of 100,000 hours at 25°C. XVOLT - Electrical option provides protection against dropped neutral in 277V input as derived from 480V Wye. XVOLT also provides greater immunity from six common power quality issues.

Optical
Chip on Board (COB) LED technology with color temperature options of 3000K, 4000K and 5000K with CRI of 70 minimum.

Borosilicate prismatic glass optics ensure longevity and minimize dirt depreciation. Zero uplight optics reduce sky glow and meets Dark Sky requirements. Prismatic glass optics provide overlapping pattern on application space eliminating dark spots. Prismatic glass optics minimize direct view of LED, reducing glare. Rotatable optic assembly provides alignment of asymmetric distributions to roadway.

Controls (Optional)
Controls options include the PR3 and PR7 locking style
photocontrol receptacles. The PR7 receptacle option is factory pre-wired to dimming leads of drivers.

PCLL - Extreme long life solid state locking-style photocontrol (20 year rated life)
ICMNYX - Nyx Hemera module, an onboard device that can
receive power line control signals and communicate commands to the driver. Part of an overall Nyx Hemera control system and relies on components of the control system that are installed outside of the luminaire and provided separately.

Field Adjustable Output (AO) module — An onboard
device that allows manual adjustment of the light output and input wattage to meet site specific requirements, allowing a single fixture configuration to be flexibly applied in many different applications. The AO module is pre-set at the factory to position 8 (100% output).

Testing Compliance
Luminaire conforms to the following standards:
• ANSI/IEEE extreme surge protection per C136.2
• ANSI C82.77:2002 harmonic distortion
• Vibration tested to 3g level per ANSI C136.31-2018
• Standard paint finish achieves scribe creepage rating of 10 (per ASTM D1654) after over 5,000 hours exposure to salt fog chamber (per ASTM B117)
• Enhanced corrosion resistance (CR) option achieves scribe creepage rating of 10 (per ASTM D1654) after over 20,000 hours of exposure to salt fog chamber (per ASTM B117).
• FCC Title 47 Part 15, subpart B
• Optical enclosure tested to IP66 ingress protection per IEC 60529:1999
• IEC 61000 – Electromagnetic Compatibility Testing (EMC) • UL 1598, Wet Location – Safety Listing
• DesignLights Consortium® (DLC) qualified product. Not all versions of this product may be DLC qualified. Please check the DLC Qualified Products List at www.designlights.org/ QPL to confirm which versions are qualified.

Manufacturing
Manufactured in Crawfordsville, Indiana. ARRA compliant. Test 100% electrical of all luminaires before shipment. No less than five (5) years experience in manufacturing LED-based products.

Government Procurement
BAA – Buy America(n) Act: Product qualifiesas a domestic end product under the Buy American Act as implemented in the FAR and DFARS. Product also qualifies as manufactured in the United States under DOT Buy America regulations.

BABA – Build America Buy America: Product qualifies as
produced in the United States under the definitions of the Build America, Buy America Act.

Please refer to www.acuitybrands.com/resources/buyamerican for additional information.

Warranty
5-year limited warranty. This is the only warranty provided and no other statements in this specification sheet create any warranty of any kind. All other express and implied warranties are disclaimed. Complete warranty terms located at: www.acuitybrands.com/support/warranty/terms-andconditions Note: Actual performance may differ as a result of end-user environment and application.

All values are design or typical values, measured under laboratory conditions at 25 °C.

DIMENSIONAL DATA
27"
10"
23"
Cast Aluminum Housing
Hinged Access
To Electrical Housing
Weight = 68 lbs. max (See Table on Page 6 for Details)
EPA of Fixture = 1.30 sq. ft.

EPA of Fixture with Shield = 3.11 sq. ft.

UL1598, 50°C, Wet location P1, P2, P3, P4, P5
UL1598, 40°C, Wet location P6
UL1598, 30°C, Wet location P7
27"
10"
23"
Cast Aluminum Housing
Hinged Access
To Electrical Housing
1249
Holophane | One Lithonia Way, Conyers, GA 30012 | Phone: 866-HOLOPHANE | www.holophane.com | [email protected] © 2020-2024 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/08/24 Specifications subject to change without notice.

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HMLED4
LED High Mast Luminaire
Series Performance Package Color temperature Voltage Housing Color Optical Options HMLED4 P1 31,000 Lumens
P2 42,000 Lumens
P3 63,000 Lumens
P4 85,000 Lumens
P5 105,000 Lumens
P6 112,000 Lumens
P7 120,000 Lumens
30K 3000K CCT
40K 4000K CCT
50K 5000K CCT
MVOLT 120-277V
HVOLT 347-480V
XVOLT 277-480V with
enhanced power
quality protection
HAS As Specified
HGR Gray
HGH Graphite
HBK Black
HBZ Bronze
HWH White
LN Long and Narrow
MAS Medium,
Asymmetric
MAW Medium,
Asymmetric Wide
NAS Narrow,
Asymmetric
FTA Forward Throw,
Asymmetric
AN Area Narrow
AW Area Wide
AWS Area Wide Square
LTCH Tool-less latch closure
CR Enhanced corrosion resistance
AO Field Adjustable Output
SFD Single Fuse Disconnect
DFD Double Fuse Disconnect
PR3 3 Pin NEMA Receptacle
PR7 7 Pin NEMA Receptacle
PCLL DTL DLL Photocontrol for 120-277V
PCL3 DTL DLL Photocontrol for 347V
PCL4 DTL DLL Photocontrol for 480V
SH Shorting Cap
ICMNYX Integrated Nyx Hemera Control
DALI DALI driver option, consult factory
ORDERING INFORMATION Example: HMLED4 P4 40K XVOLT HGR AW LTCH PR7 Accessories: Order as separate catalog number.

HMLEDF1FUS10R Single Fuse Accessory
HMLEDF2FUS10R Double Fuse Accessory
HMLED4D90 90 Degree Shield
HMLED4D120 120 Degree Shield
HMLED4D180 180 Degree Shield
1250
Holophane | One Lithonia Way, Conyers, GA 30012 | Phone: 866-HOLOPHANE | www.holophane.com | [email protected] © 2020-2024 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/08/24 Specifications subject to change without notice.

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HMLED4
LED High Mast Luminaire

PERFORMANCE

PACKAGE DISTRIBUTION SYSTEM WATTS
3000K 4000K 5000K

LUMENS LPW LUMENS LPW LUMENS LPW
P1
LN
199
32,484 163 33,085 166 33,686 169
MAS 29,689 149 30,238 152 30,787 155
MAW 29,772 149 30,323 152 30,873 154
NAS 29,864 150 30,416 153 30,968 156
FTA 28,052 141 28,571 144 29,090 146
AN 33,014 166 33,625 169 34,235 172
AW 30,655 154 31,222 157 31,788 160
AWS 30,589 154 31,155 157 31,720 159
P2
LN
295
46,264 157 47,120 160 47,975 162
MAS 42,284 143 43,066 146 43,848 149
MAW 42,401 144 43,186 147 43,970 149
NAS 42,532 144 43,319 147 44,105 150
FTA 39,952 135 40,691 138 41,430 140
AN 47,019 159 47,889 162 48,758 165
AW 43,659 148 44,466 151 45,273 153
AWS 43,565 148 44,371 150 45,176 153
P3
LN
429
66,995 156 68,234 159 69,473 162
MAS 61,231 143 62,363 145 63,495 148
MAW 61,401 143 62,536 146 63,672 149
NAS 61,590 144 62,729 146 63,868 149
FTA 57,856 135 58,926 137 59,995 140
AN 68,087 159 69,346 162 70,605 165
AW 63,221 147 64,390 150 65,559 153
AWS 63,086 147 64,253 150 65,420 152
P4
LN
582
86,109 148 87,701 151 89,294 153
MAS 78,700 135 80,155 138 81,611 140
MAW 78,919 136 80,378 138 81,838 141
NAS 79,162 136 80,626 139 82,090 141
FTA 74,359 128 75,734 130 77,109 132
AN 87,513 150 89,131 153 90,749 156
AW 81,258 140 82,761 142 84,264 145
AWS 81,086 139 82,585 142 84,084 144
P5
LN
703
107,758 153 109,751 156 111,744 159
MAS 98,487 140 100,308 143 102,129 145
MAW 98,762 140 100,588 143 102,414 146
NAS 99,065 141 100,897 144 102,729 146
FTA 93,054 132 94,775 135 96,496 137
AN 109,516 156 111,542 159 113,567 162
AW 101,689 145 103,569 147 105,449 150
AWS 101,472 144 103,348 147 105,225 150
P6
LN
753
112,822 150 114,908 153 116,995 155
MAS 103,115 137 105,022 139 106,929 142
MAW 103,403 137 105,315 140 107,227 142
NAS 103,721 138 105,639 140 107,557 143
FTA 97,427 129 99,229 132 101,030 134
AN 114,663 152 116,783 155 118,903 158
AW 106,467 141 108,436 144 110,405 147
AWS 106,241 141 108,205 144 110,169 146
P7
LN
838 (MVOLT)
898 (HVOLT)
121,877 145 124,130 148 126,384 151
MAS 111,391 133 113,450 135 115,510 138
MAW 111,701 133 113,767 136 115,832 138
NAS 112,045 134 114,117 136 116,188 139
FTA 105,246 126 107,192 128 109,138 130
AN 123,865 148 126,156 151 128,446 153
AW 115,012 137 117,139 140 119,265 142
AWS 114,767 137 116,889 139 119,011 142
1251
Holophane | One Lithonia Way, Conyers, GA 30012 | Phone: 866-HOLOPHANE | www.holophane.com | [email protected] © 2020-2024 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/08/24 Specifications subject to change without notice.

LUM_HMLED4

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HMLED4
LED High Mast Luminaire
Note: Options designated "RFD" require additional information. Consult factory 1 P7 HVOLT is not suitable for use on ungrounded delta system. Consult factory for details.

OPTIONS MATRIX

Performance Package Color Temperature Voltage Housing Color P1 P2 P3 P4 P5 P6 P7 30K 40K 50K MVOLT HVOLT XVOLT HAS HGR HGY HBK HBZ HWH Performance
Package
P1 N N N N N N Y Y Y Y Y Y Y Y Y Y Y Y
P2 N N N N N N Y Y Y Y Y Y Y Y Y Y Y Y
P3 N N N N N N Y Y Y Y Y Y Y Y Y Y Y Y
P4 N N N N N N Y Y Y Y Y Y Y Y Y Y Y Y
P5 N N N N N N Y Y Y Y Y Y Y Y Y Y Y Y
P6 N N N N N N Y Y Y Y Y Y Y Y Y Y Y Y
P7 N N N N N N Y Y Y Y Y 1 N Y Y Y Y Y Y
Color
Temperature
30K Y Y Y Y Y Y Y N N Y Y Y Y Y Y Y Y Y
40K Y Y Y Y Y Y Y N N Y Y Y Y Y Y Y Y Y
50K Y Y Y Y Y Y Y N N Y Y Y Y Y Y Y Y Y
Voltage

MVOLT Y Y Y Y Y Y Y Y Y Y N N Y Y Y Y Y Y
HVOLT Y Y Y Y Y Y Y 1 Y Y Y N N Y Y Y Y Y Y

XVOLT Y Y Y Y Y Y N Y Y Y N N Y Y Y Y Y Y
Housing
Color

HAS Y Y Y Y Y Y Y Y Y Y Y Y Y N N N N N

HGR Y Y Y Y Y Y Y Y Y Y Y Y Y N N N N N

HGY Y Y Y Y Y Y Y Y Y Y Y Y Y N N N N N

HBK Y Y Y Y Y Y Y Y Y Y Y Y Y N N N N N

HBZ Y Y Y Y Y Y Y Y Y Y Y Y Y N N N N N

HWH Y Y Y Y Y Y Y Y Y Y Y Y Y N N N N N
Optics

LN Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

MAS Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

MAW Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

NAS Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

FTA Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

AN Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

AW Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

AWS Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
Options

AO Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

DALI RFD RFD RFD RFD RFD RFD N RFD RFD RFD RFD N N RFD RFD RFD RFD RFD RFD

SFD Y Y Y Y Y Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

DFD Y Y Y Y Y Y RFD Y Y Y Y Y Y Y Y Y Y Y Y
PR3 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
PR7 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

PCLL Y Y Y Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Y
PCL3 Y Y Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Y Y
PCL4 Y Y Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Y Y

SH Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

ICMNYX Y Y Y Y N N N Y Y Y Y Y N Y Y Y Y Y Y
HSS
HMLED4D90 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
HMLED4D120 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
HMLED4D180 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
1252
Holophane | One Lithonia Way, Conyers, GA 30012 | Phone: 866-HOLOPHANE | www.holophane.com | [email protected] © 2020-2024 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/08/24 Specifications subject to change without notice.

LUM_HMLED4

Page 5 of 6 ends

HMLED4
LED High Mast Luminaire
OPTIONS MATRIX (continued)
Options Shielding
AO DALI SFD DFD PR3 PR7 PCLL PCL3 PCL4 SH ICMNYX HMLED4D90 HMLED4D120 HMLED4D180 Performance
Package
P1 Y RFD Y Y Y Y Y Y Y Y Y Y Y Y
P2 Y RFD Y Y Y Y Y Y Y Y Y Y Y Y
P3 Y RFD Y Y Y Y Y Y Y Y Y Y Y Y
P4 Y RFD Y Y Y Y Y Y Y Y Y Y Y Y
P5 Y RFD Y Y Y Y Y Y Y Y N Y Y Y
P6 Y RFD Y Y Y Y Y Y Y Y N Y Y Y
P7 Y N Y Y Y Y Y Y Y Y N Y Y Y
Color
Temperature
30K Y RFD Y Y Y Y Y Y Y Y Y Y Y Y
40K Y RFD Y Y Y Y Y Y Y Y Y Y Y Y
50K Y RFD Y Y Y Y Y Y Y Y Y Y Y Y
Voltage

MVOLT Y RFD Y Y Y Y Y N N Y Y Y Y Y

HVOLT Y N Y Y Y Y N Y Y Y Y Y Y Y

XVOLT Y N Y Y Y Y Y Y Y Y N Y Y Y
Housing
Color

HAS Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

HGR Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

HGY Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

HBK Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

HBZ Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

HWH Y RFD Y Y Y Y Y Y Y Y Y Y Y Y
Optics

LN Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

MAS Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

MAW Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

NAS Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

FTA Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

AN Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

AW Y RFD Y Y Y Y Y Y Y Y Y Y Y Y

AWS Y RFD Y Y Y Y Y Y Y Y Y Y Y Y
Options

AO N Y Y Y Y Y Y Y Y N Y Y Y

DALI N RFD RFD RFD RFD RFD RFD RFD RFD N RFD RFD RFD

SFD Y RFD N Y Y Y Y Y Y Y Y Y Y

DFD Y RFD N Y Y Y Y Y Y Y Y Y Y
PR3 Y RFD Y Y N Y Y Y Y N Y Y Y
PR7 Y RFD Y Y N Y Y Y Y N Y Y Y

PCLL Y RFD Y Y Y Y N N N N Y Y Y
PCL3 Y RFD Y Y Y Y N N N N Y Y Y
PCL4 Y RFD Y Y Y Y N N N N Y Y Y

SH Y RFD Y Y Y Y N N N N Y Y Y

ICMNYX N N Y Y N N N N N N Y Y Y
HSS
HMLED4D90 Y RFD Y Y Y Y Y Y Y Y Y N N
HMLED4D120 Y RFD Y Y Y Y Y Y Y Y Y N N
HMLED4D180 Y RFD Y Y Y Y Y Y Y Y Y N N
Note: Options designated "RFD" require additional information. Consult factory 1253
Holophane | One Lithonia Way, Conyers, GA 30012 | Phone: 866-HOLOPHANE | www.holophane.com | [email protected] © 2020-2024 Acuity Brands Lighting, Inc. All rights reserved. Rev. 03/08/24 Specifications subject to change without notice.

LUM_HMLED4

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HMLED4
LED High Mast Luminaire
Input Operating Amps
120V 208V 240V 277V 347V 480V
P1 1.69 0.97 0.84 0.73 0.58 0.42
P2 2.48 1.43 1.24 1.08 0.86 0.62
P3 3.59 2.07 1.80 1.56 1.24 0.90
P4 4.87 2.81 2.44 2.11 1.69 1.22
P5 5.85 3.38 2.93 2.53 2.02 1.46
P6 6.28 3.62 3.14 2.72 2.17 1.57
P7 6.97 4.02 3.48 3.02 2.65 1.92
Adjustable Output Reponse (AO)
AO Position % Lumen Output % Wattage
1 21% 19%
2 33% 31%
3 46% 43%
4 58% 56%
5 70% 68%
6 82% 81%
7 94% 94%
8 (factory default) 100% 100%
LED Lumen Maintenance
Lumen Package 0 hours 25,000 hours 50,000 hours 60,000 hours 75,000 hours 100,000 hours P1 thru P4 100% 96% 92% 91% 89% 85%
P5 100% 96% 92% 90% 88% 84%
P6 100% 95% 91% 89% 87% 82%
P7 100% 94% 89% 87% 84% 79%
The italicizeddata is extrapolated beyond the TM-21 standard Luminaire Ambient Temperature (LAT) Factor
0C 15C 25C 35C 40C 50C

1.05 1.02 1.00 0.98 0.97 0.96
P1 thru P5 qualified to 50°C
P6 qualified to 40°C
P7 qualified to 30°C
ICMNYX option qualified to 40°C
Fixture Weight
P1 thru P2 47 lbs
P3 thru P4 53 lbs
P5 thru P7 59 lbs
P7 HVOLT 68 lbs
1254
Designer
NZGDate09/25/2025ScaleAs ShownDrawing No.305417-0 A1
1 of 1
DISCLAIMERThis application design is not a professional engineering drawing, and the design, including reported data and calculated results, is provided for informational purposes only, without any warranty as to accuracy, completeness, safety or otherwise. The design is the result of calculations made using Visual® lighting application software, photometric/radiometric data measured in a laboratory, and certain computational and modeling assumptions.

Far-field photometric/radiometric data may have been used to perform one or more calculations. Photometric/radiometric data is typically collected under far-field measurement conditions; far-field data is not generally representative of near-field geometric conditions. When using far-field photometric/ radiometric data, the Visual software applies certain generalizing assumptions to approximate near-field performance. These approximations may result in significant inaccuracies in individual calculated luminous and/or radiant power quantities in areas where a source is in close proximity to a particular surface or point.The modeling of radiant flux exchange used in the Visual software requires a uniform exitance across each reflecting surface. The Visual software approximates the uniform surface exitance condition by adaptively subdividing surfaces with non-uniform exitances into subsurfaces with sufficiently uniform exitance gradients. Practical restrictions, due to computer hardware limitations, may prevent the subdivision procedure from subdividing surfaces with high exitance gradients into subsurfaces with sufficiently uniform exitance gradients, introducing potential discretization error into calculated values.

Calculations performed by the Visual software assume that all reflected flux is reflected in a perfectly diffuse (Lambertian) and spectrally uniform manner across the spectral range being analyzed. If actual reflectance characteristics differ from these assumptions, observed luminous and/or radiant power quantities may differ from predicted quantities.

As a result of the computational limitations and simplifying modeling assumptions described above, and/or variations in actual product performance from tested product samples, the accuracy of calculated output values identifying expected radiometric quantities and any resulting derived radiation dose calculations may be adversely affected.

In addition, the accuracy of the application design may be adversely affected if information about the physical space provided to Acuity Brands Lighting is incomplete, inaccurate, outdated or not in the required format (including but not limited to floor plans, space layout, reflected ceiling plans, physical structures, electrical design or specifications), if incorrect assumptions are made because of such deficiencies in the information provided, or if typical assumptions made about the depicted physical space are not appropriate for the space. Furthermore, actual field performance may differ from performance calculated using laboratory measurements as the result of miscalculations related to deficiencies in the information provided about the physical space, degradation factors in the end- user environment (including, but not limited to, voltage variation and dirt accumulation), or other possible variations in field conditions. Finally, lamp lumen depreciation and/or depreciation in lamp radiant intensity may result in performance over time that differs from performance calculated using a new lamp. Light loss factors may have been used in the application design to estimate such depreciation, but flaws in these estimates may also result in performance over time that differs from calculated performance.It is the obligation of the end-user to consult with appropriately qualified Professional Engineer(s) to determine whether this application design meets the applicable requirements for performance, code compliance, safety, suitability and effectiveness for use in a particular application. In no event will Acuity Brands Lighting be responsible for any loss resulting from any use of this application design.

GENERAL NOTES - EXTERIORS1. Readings shown are based on a total LLF of 0.92 as indicated in the luminaire schedule at 0.0' (0.0m) AFG (at grade). Datareferences the extrapolated performance projections in a 25c ambient based on 10,000 hrs of LED testing (per IESNA LM-80-08 andprojected per IESNA TM-21-11).2. Please refer to the fixture labels for product type and mounting heights.3. Product information can be obtained at https://www.acuitybrands.com/ or through your local agency.4. Grid spacing is 15' x 15' on center.5. Note: pole and wall pack locations are based on provided plans or approximations using Google Earth.6. Calculations do not account for topography and possible obstructions such as old growth trees or other foliage. Actual lighting readings may vary.

Symbol Label QTY Manufacturer Catalog Number Description Filename Lumens per Fixture LLF Wattage Distribution 1 Holophane HMLED4 P3 40K XXXXX AW HMLED4 P3 Performance Package with 4000K CCT, 70CRI, AW Optic and no House Side Shield HMLED4_P3_40K_XXXXX_AW.ies 64390 0.92 2574 TYPE VS, BUG RATING: B5 - U0 - G54 Holophane HMLED4 P3 40K XXXXX AW HMLED4 P3 Performance Package with 4000K CCT, 70CRI, AW Optic and no House Side Shield HMLED4_P3_40K_XXXXX_AW.ies 64390 0.92 4290 TYPE VS, BUG RATING: B5 - U0 - G5

0.30.40.40.40.50.50.50.60.60.60.60.70.70.70.70.70.70.70.70.70.60.60.60.50.50.50.40.40.40.30.30.3 0.30.40.40.40.50.50.50.60.60.70.70.70.80.80.80.80.80.80.80.80.80.70.70.60.60.60.50.50.50.40.40.30.30.3

0.30.40.40.40.50.50.60.60.70.70.80.80.80.90.90.90.90.90.90.90.90.90.80.80.70.70.60.60.50.50.50.40.40.30.30.3 0.30.40.40.50.50.60.60.70.70.80.80.90.91.01.01.01.11.11.11.01.01.00.90.90.80.80.70.70.60.50.50.50.40.40.30.30.3

0.30.40.40.50.50.60.60.70.80.80.91.01.01.11.11.21.21.21.21.21.21.21.11.01.00.90.80.80.70.70.60.50.50.40.40.40.30.30.3 0.40.40.50.50.60.60.70.80.80.91.01.11.11.21.31.41.41.41.41.41.41.31.31.21.11.00.90.90.80.70.70.60.50.50.40.40.30.30.3

0.40.40.50.60.60.70.80.80.91.01.11.21.31.41.51.61.71.81.81.81.71.61.41.31.21.11.01.00.90.80.70.60.60.50.50.40.40.30.3 0.40.50.50.60.70.70.80.91.01.11.21.31.51.61.82.02.12.22.22.22.11.91.71.61.41.31.21.01.00.90.80.70.60.60.50.40.40.30.3

0.50.50.60.60.70.80.91.01.11.21.41.51.72.02.22.42.52.52.62.52.52.32.11.91.61.41.31.11.00.90.80.80.70.60.50.50.40.40.3 0.50.50.60.70.80.90.91.11.21.31.51.82.12.42.52.62.72.72.72.62.62.62.42.21.91.61.41.21.11.00.90.80.70.60.60.50.40.40.3

0.50.60.60.70.80.91.01.11.31.41.72.02.42.62.72.72.82.92.92.82.82.72.62.52.21.81.51.31.21.11.00.90.80.70.60.50.50.40.4 0.50.60.70.80.91.01.11.21.41.61.92.32.62.72.82.93.13.13.23.13.02.82.72.72.42.11.71.51.31.11.00.90.80.70.60.60.50.40.4

0.60.60.70.80.91.01.11.31.41.72.12.52.72.82.93.13.33.33.33.33.23.02.82.72.62.31.81.51.41.21.10.90.80.70.70.60.50.50.4 0.60.70.70.80.91.11.21.31.51.82.22.62.82.93.13.33.43.32.83.43.43.23.02.82.72.42.01.61.41.21.11.00.90.80.70.60.50.50.4

0.60.70.80.91.01.11.21.41.61.92.32.72.83.03.23.43.43.33.32.93.43.33.12.92.82.52.11.71.51.31.21.00.90.80.70.60.60.50.4 0.60.70.80.91.01.11.31.41.61.92.32.72.93.03.33.53.53.43.43.53.53.43.13.02.82.52.11.71.51.31.21.10.90.80.70.70.60.50.5

0.60.70.80.91.01.21.31.51.71.92.32.83.03.03.33.53.63.63.63.63.63.43.23.02.92.52.11.81.51.41.21.11.00.90.80.70.60.50.5 0.70.80.80.91.11.21.31.51.71.92.42.83.03.13.33.53.63.73.73.73.53.43.23.12.92.52.11.81.61.41.31.11.00.90.80.70.60.50.5

0.70.80.91.01.11.21.41.51.71.92.22.73.03.23.33.43.53.63.63.63.53.33.13.12.82.42.11.81.61.41.31.11.00.90.80.70.60.60.5 0.70.80.91.01.11.31.41.51.71.92.22.52.93.23.33.43.43.53.53.53.43.33.33.02.72.32.01.81.61.51.31.21.00.90.80.70.70.60.5

0.70.80.91.01.11.31.41.61.71.92.12.42.73.03.33.43.53.53.53.53.43.43.22.92.62.32.01.81.61.51.31.21.11.00.80.80.70.60.5 0.70.80.91.11.21.31.51.61.81.92.12.32.62.93.13.33.53.53.53.53.43.23.02.72.42.22.01.81.71.51.41.21.11.00.90.80.70.60.5

0.80.91.01.11.21.31.51.61.81.92.12.32.52.72.93.13.33.43.43.33.23.02.82.62.42.22.01.81.71.51.41.31.11.00.90.80.70.60.5 0.80.91.01.11.21.41.51.71.82.02.12.32.52.62.83.03.13.13.13.13.02.92.72.62.42.22.01.91.71.61.41.31.21.00.90.80.70.60.6

0.80.91.01.11.31.41.51.71.92.02.22.42.52.72.83.03.13.13.13.13.02.92.72.62.42.32.11.91.81.61.51.31.21.10.90.80.70.70.6 0.80.91.01.21.31.41.61.71.92.12.32.42.62.82.93.13.23.23.23.23.13.02.82.72.52.32.22.01.81.61.51.31.21.11.00.90.80.70.6

0.80.91.11.21.31.51.61.82.02.22.32.52.72.93.13.33.53.53.53.53.43.23.02.82.62.42.22.01.91.71.51.41.21.11.00.90.80.70.6 0.91.01.11.21.41.51.71.92.02.22.52.72.93.23.53.84.04.14.14.13.93.63.33.02.82.52.32.11.91.71.61.41.31.11.00.90.80.70.6

0.91.01.11.31.41.61.71.92.12.32.62.93.23.64.04.44.54.64.74.64.44.23.83.43.02.72.42.22.01.81.61.41.31.21.00.90.80.70.6 0.91.01.11.31.41.61.82.02.22.52.73.13.64.14.54.74.84.84.84.74.74.64.33.93.42.92.62.32.11.91.71.51.31.21.00.90.80.70.6

0.91.01.21.31.51.71.82.12.32.63.03.54.14.54.74.84.95.05.04.94.84.74.64.33.73.12.72.42.11.91.71.51.41.21.10.90.80.70.6 1.01.11.21.31.51.71.92.12.42.73.23.94.44.74.85.05.25.35.35.25.14.84.64.54.13.42.92.52.22.01.71.61.41.21.11.00.90.70.7

1.01.11.21.41.51.71.92.22.52.83.44.14.64.74.95.25.55.65.55.65.45.14.84.64.33.73.02.62.32.01.81.61.41.21.11.00.90.80.7 1.01.11.21.41.61.82.02.22.53.03.64.34.64.85.15.55.65.65.65.65.65.34.94.74.43.93.22.62.32.01.81.61.41.31.11.00.90.80.7

1.01.11.31.41.61.82.02.32.63.03.74.44.74.95.35.65.65.55.45.55.65.45.04.64.44.13.32.72.32.01.81.61.41.31.11.00.90.80.7 1.01.11.31.41.61.82.02.32.63.13.84.44.74.95.35.65.65.55.45.55.65.45.04.74.54.03.32.72.32.11.81.61.41.31.11.00.90.80.7

1.01.11.31.41.61.82.02.32.63.13.84.44.74.95.25.65.65.65.65.65.45.04.74.54.03.32.72.32.11.81.61.41.31.11.00.90.80.7 1.01.11.31.41.61.82.02.32.63.03.64.34.74.95.15.55.55.24.94.74.43.83.12.62.32.01.81.61.41.31.11.00.90.80.7

1.01.21.31.51.61.82.02.32.52.93.44.14.64.84.95.25.55.65.65.55.35.04.84.64.33.63.02.62.32.01.81.61.41.31.11.00.90.80.7 1.01.21.31.51.61.82.02.22.52.83.23.84.44.74.95.05.25.35.35.25.04.94.84.54.03.42.92.52.22.01.81.61.41.21.11.00.90.80.7

1.01.21.31.51.61.82.02.22.52.73.13.54.14.64.95.05.05.15.15.04.94.84.64.23.63.12.72.42.21.91.71.51.41.21.11.00.90.80.7 1.01.21.31.51.61.82.02.22.42.72.93.33.74.14.54.84.95.05.04.94.84.64.23.73.32.92.62.32.11.91.71.51.41.21.11.00.80.70.7

1.11.21.31.51.61.82.02.22.42.62.83.13.43.74.14.44.64.74.74.64.44.23.73.33.02.82.52.32.11.91.71.51.31.21.10.90.80.70.7 1.11.21.31.51.61.82.02.22.42.62.83.03.23.43.73.94.14.14.14.03.83.63.43.12.92.62.42.22.01.81.61.51.31.21.10.90.80.70.6

1.11.21.41.51.71.82.02.22.42.62.83.03.13.33.53.63.73.73.73.63.53.43.23.02.82.62.42.22.01.81.61.51.31.21.00.90.80.70.6 1.11.21.41.51.71.82.02.22.42.62.83.03.13.33.43.53.63.63.63.53.43.23.12.92.72.52.32.11.91.81.61.41.31.21.00.90.80.70.6

1.11.21.41.51.71.92.02.22.42.62.83.03.23.33.43.53.63.63.53.43.33.23.02.82.72.52.32.11.91.71.61.41.31.11.00.90.80.70.6 1.11.21.41.51.71.92.12.32.52.72.93.13.23.43.53.63.73.73.63.53.43.23.02.82.72.52.32.11.91.71.61.41.31.11.00.90.80.70.6

1.11.31.41.61.71.92.12.32.52.83.03.23.53.73.94.04.04.03.83.73.53.33.12.92.72.52.32.11.91.71.61.41.31.11.00.90.80.70.6 1.11.31.41.61.82.02.22.42.62.93.23.53.94.24.44.54.64.64.44.13.83.43.22.92.72.52.32.11.91.71.51.41.21.11.00.90.80.70.6

1.11.31.41.61.82.02.22.52.73.13.53.94.44.74.95.05.04.94.84.64.23.83.43.02.82.52.32.11.91.71.51.41.21.11.00.90.80.70.6 1.21.31.51.61.82.12.32.62.93.33.94.44.74.85.05.05.15.05.04.94.64.23.73.22.82.62.32.11.91.71.51.41.21.11.00.90.80.70.6

1.21.31.51.71.92.12.42.73.13.74.34.74.84.95.15.25.25.25.15.04.84.54.03.42.92.62.32.11.91.71.51.41.21.11.00.90.80.70.6 1.21.31.51.71.92.12.42.83.34.04.54.74.95.15.45.55.55.55.35.04.94.74.33.73.12.72.42.11.91.71.51.41.21.11.00.90.80.70.6

1.21.31.51.71.92.22.52.93.54.24.64.75.05.45.65.55.24.94.84.53.93.22.72.42.11.91.71.51.41.21.11.00.90.80.70.6 1.21.41.51.71.92.22.53.03.74.34.64.85.25.55.65.65.15.65.65.45.04.74.54.03.32.82.42.11.91.71.51.41.21.11.00.80.70.70.6

1.21.41.51.71.92.22.53.03.74.34.64.85.25.65.65.45.45.55.65.45.04.74.54.13.32.82.42.11.91.71.51.31.21.11.00.80.70.70.6 1.21.41.51.71.92.22.53.03.74.34.64.85.25.55.54.95.45.55.65.45.04.74.54.03.32.72.42.11.91.71.51.31.21.11.00.80.70.70.6

1.21.31.51.71.92.22.53.03.64.34.64.75.15.55.65.55.55.65.65.34.94.74.53.93.22.72.42.11.91.71.51.31.21.10.90.80.70.70.6 1.21.31.51.71.92.12.42.83.44.14.54.74.95.25.55.65.65.55.45.14.84.64.33.73.12.62.32.11.81.61.51.31.21.00.90.80.70.60.6

1.21.31.51.61.82.12.32.73.23.94.44.64.75.05.25.35.45.35.14.94.74.54.23.52.92.52.22.01.81.61.41.31.21.00.90.80.70.60.6 1.11.31.41.61.82.02.32.52.93.54.14.44.74.84.95.05.04.94.84.74.64.33.83.22.82.42.22.01.81.61.41.31.11.00.90.80.70.60.6

1.11.21.41.61.71.92.22.42.73.13.74.24.54.74.84.84.84.84.74.64.43.93.42.92.62.42.11.91.71.61.41.31.11.00.90.80.70.60.6 1.11.21.41.51.71.92.12.32.62.93.23.74.14.44.64.64.74.64.54.33.93.53.12.82.52.32.11.91.71.51.41.21.11.00.90.80.70.60.6

1.11.21.31.51.71.82.02.22.42.72.93.23.53.84.14.24.24.14.03.73.43.12.82.62.42.22.01.81.71.51.41.21.11.00.90.80.70.60.5 1.11.21.31.41.61.81.92.12.32.52.72.93.13.33.53.63.63.53.43.23.12.92.72.52.32.22.01.81.61.51.41.21.11.00.90.80.70.60.5

1.01.21.31.41.61.71.92.12.22.42.62.72.93.03.13.23.23.23.13.02.92.72.62.42.32.11.91.81.61.51.31.21.11.00.90.80.70.60.5 1.01.11.31.41.51.71.82.02.22.32.52.62.72.92.93.03.03.03.02.92.82.72.52.42.22.11.91.81.61.51.31.21.11.00.90.80.70.60.5

1.01.11.21.41.51.71.82.02.12.32.42.52.72.82.82.92.92.92.92.82.72.62.52.42.22.11.91.81.61.51.41.21.11.00.90.80.70.60.5 1.01.11.21.41.51.61.81.92.12.22.42.52.62.72.82.92.92.92.92.82.72.62.52.42.22.11.91.81.61.51.41.21.11.00.90.80.70.60.6

1.01.11.21.41.51.61.81.92.12.22.42.52.62.72.82.92.92.92.92.82.82.72.52.42.22.11.91.81.71.51.41.21.11.00.90.80.70.60.6 1.01.11.21.31.51.61.81.92.12.22.42.52.72.82.93.03.03.03.02.92.92.72.62.52.32.12.01.81.71.51.41.31.11.00.90.80.70.60.6

1.01.11.21.31.51.61.81.92.12.32.42.62.82.93.03.23.23.23.23.13.02.92.72.62.42.22.01.91.71.61.41.31.11.00.90.80.70.60.6 1.01.11.21.31.51.61.82.02.22.32.52.72.93.13.33.53.63.73.73.53.33.12.92.72.52.32.11.91.81.61.41.31.21.00.90.80.70.70.6

1.01.11.21.41.51.71.82.02.22.42.62.93.23.63.84.14.24.34.34.13.93.63.22.92.62.42.22.01.81.61.51.31.21.11.00.80.70.70.6 1.01.11.21.41.51.71.92.12.32.52.83.13.64.04.44.64.64.74.64.64.44.13.73.22.82.52.32.11.91.71.51.31.21.11.00.90.80.70.6

1.01.11.21.41.51.71.92.12.32.63.03.54.14.44.64.74.84.84.74.74.64.54.23.73.12.72.42.11.91.71.51.41.21.11.00.90.80.70.6 1.01.11.21.41.51.71.92.22.42.83.33.94.44.64.74.84.95.05.04.94.74.64.44.03.42.92.52.22.01.81.61.41.31.11.00.90.80.70.6

1.01.11.21.41.61.82.02.22.53.03.64.24.54.64.85.15.35.35.35.14.94.74.54.33.73.12.62.32.01.81.61.41.31.11.00.90.80.70.6 1.01.11.21.41.61.82.02.32.63.13.84.34.54.75.15.45.55.55.55.45.24.84.64.44.03.32.72.32.11.81.61.51.31.21.00.90.80.70.6

1.01.11.21.41.61.82.02.32.73.23.94.44.64.85.25.45.45.45.45.55.35.04.64.44.13.52.82.42.11.91.71.51.31.21.00.90.80.70.6 1.01.11.21.41.61.82.02.32.73.34.04.44.64.95.35.45.35.25.35.45.45.04.74.54.23.52.82.42.11.91.71.51.31.21.10.90.80.70.6

1.01.11.21.41.61.82.02.32.73.34.04.44.54.95.35.45.34.85.35.45.45.04.74.54.23.52.92.42.11.91.71.51.31.21.10.90.80.70.7 1.01.11.21.41.51.72.02.22.63.23.94.34.54.85.25.45.45.45.45.55.34.94.64.54.13.42.82.42.11.91.71.51.31.21.11.00.80.70.7

0.91.11.21.31.51.71.92.22.53.03.74.24.54.64.95.25.45.45.45.35.14.84.64.44.03.32.72.42.11.91.71.51.31.21.11.00.80.80.7 0.91.01.21.31.51.71.92.12.42.83.44.04.44.54.74.95.15.25.25.04.84.74.54.33.73.12.62.32.11.91.71.51.31.21.11.00.90.80.7

0.91.01.11.31.41.61.82.02.32.63.13.74.24.44.64.74.84.84.84.84.74.64.43.93.42.92.52.32.01.81.71.51.31.21.11.00.90.80.7 0.91.01.11.21.41.61.71.92.22.42.83.33.84.24.54.64.64.74.74.74.54.44.03.53.12.72.42.22.01.81.71.51.31.21.11.00.90.80.7

0.91.01.11.21.31.51.71.92.12.32.52.93.33.74.14.34.44.54.54.44.34.03.63.22.82.62.42.22.01.81.61.51.31.21.11.00.90.80.7 0.80.91.01.21.31.41.61.82.02.22.42.62.93.23.53.74.04.04.03.93.73.53.12.92.72.52.32.12.01.81.61.51.31.21.11.00.90.80.7

0.80.91.01.11.21.41.51.71.92.02.22.42.62.83.03.23.43.43.43.33.23.12.92.82.62.42.32.11.91.81.61.51.41.21.11.00.90.80.7 0.80.91.01.11.21.31.51.61.81.92.12.32.52.62.82.93.03.03.13.03.02.92.82.72.52.42.22.11.91.81.61.51.41.21.11.00.90.80.7

0.70.80.91.01.21.31.41.61.71.92.02.22.32.52.62.72.82.92.92.92.92.82.72.62.52.42.22.11.91.81.71.51.41.31.11.00.90.80.7 0.70.80.91.01.11.21.41.51.61.81.92.12.22.42.52.62.72.72.82.82.82.72.72.62.52.42.32.12.01.81.71.61.41.31.21.00.90.80.7

0.70.80.91.01.11.21.31.51.61.71.92.02.22.32.42.52.62.72.82.82.82.82.72.62.52.42.32.22.01.91.71.61.41.31.21.11.00.90.8 0.70.80.80.91.11.21.31.41.61.71.82.02.12.32.42.52.62.72.82.82.82.82.82.72.62.52.42.22.11.91.81.61.51.41.21.11.00.90.8

0.60.70.80.91.01.11.31.41.51.71.81.92.12.22.42.52.62.72.82.92.92.92.92.82.72.62.52.32.22.01.81.71.51.41.31.11.00.90.8 0.60.70.80.91.01.11.21.41.51.61.81.92.12.22.42.52.72.82.93.13.13.23.23.13.02.82.62.52.32.11.91.81.61.41.31.21.00.90.8

0.60.70.80.91.01.11.21.31.51.61.81.92.12.32.42.62.83.03.23.53.63.73.73.53.43.12.92.62.42.22.01.81.71.51.31.21.11.00.9 0.60.70.80.91.01.11.21.31.51.61.82.02.12.32.52.73.03.33.74.04.24.24.24.24.03.73.32.92.62.32.11.91.71.51.41.21.11.00.9

0.60.70.80.81.01.11.21.31.51.61.82.02.22.42.62.93.33.84.24.44.54.64.54.54.44.23.83.42.92.52.22.01.81.61.41.31.11.00.9 0.60.70.70.80.91.01.21.31.51.61.82.02.22.42.83.33.84.24.54.64.54.64.64.64.54.44.23.83.32.82.42.11.91.71.51.31.21.00.9

0.60.60.70.80.91.01.21.31.41.61.82.02.22.52.93.64.14.44.54.64.84.94.94.84.64.54.44.13.73.02.52.21.91.71.51.31.21.00.9 0.60.60.70.80.91.01.11.31.41.61.82.02.32.63.23.84.34.44.64.95.15.25.25.14.94.64.34.33.93.32.72.32.01.71.51.41.21.10.9

0.50.60.70.80.91.01.11.31.41.61.82.02.32.73.34.04.34.54.75.15.35.35.35.35.14.84.54.34.13.52.82.32.01.81.61.41.21.10.9 0.50.60.70.80.91.01.11.31.41.61.82.02.32.83.44.14.34.54.95.25.25.14.65.25.25.04.64.34.13.62.92.42.01.81.61.41.21.10.9

0.50.60.70.80.91.01.11.21.41.61.82.02.32.83.54.04.24.54.95.25.25.05.05.15.25.04.64.34.13.73.02.42.01.81.61.41.21.10.9 0.50.60.60.70.80.91.11.21.41.51.72.02.32.73.44.04.34.44.85.15.25.04.55.15.14.94.54.34.13.62.92.32.01.71.51.41.21.00.9

0.50.60.60.70.80.91.01.21.31.51.71.92.22.63.23.94.24.34.65.05.15.15.15.15.14.84.44.24.03.52.82.32.01.71.51.31.21.00.9 0.50.50.60.70.80.91.01.11.31.41.61.82.12.43.03.64.14.24.44.74.95.05.15.04.84.54.24.13.83.22.62.21.91.61.51.31.11.00.9

0.50.50.60.70.80.91.01.11.21.41.61.72.02.32.73.33.94.14.24.44.64.74.74.64.44.34.23.93.62.92.42.11.81.61.41.21.11.00.8 0.40.50.60.60.70.80.91.01.21.31.51.71.92.12.43.03.53.94.14.24.24.34.34.34.24.14.03.73.22.62.21.91.71.51.31.21.00.90.8

0.40.50.50.60.70.80.91.01.11.21.41.51.71.92.22.53.03.43.84.04.04.14.14.14.03.93.63.22.72.32.01.81.61.41.31.11.00.90.8 0.40.40.50.60.70.70.80.91.01.21.31.41.61.82.02.22.52.93.23.53.73.83.83.73.63.43.02.62.32.01.81.61.51.31.21.10.90.80.7

0.40.40.50.50.60.70.80.91.01.11.21.31.51.61.82.02.12.42.62.93.03.13.23.13.02.72.52.22.01.81.71.51.41.21.11.00.90.80.7 0.30.40.40.50.60.60.70.80.91.01.11.21.31.51.61.71.92.02.22.32.42.52.52.42.42.22.11.91.81.61.51.41.31.11.00.90.80.70.7

0.30.40.40.50.50.60.70.70.80.91.01.11.21.31.41.61.71.81.92.02.02.12.12.02.01.91.81.71.61.51.41.31.11.00.90.80.80.70.6 0.30.30.40.40.50.50.60.70.80.80.91.01.11.21.31.41.51.61.61.71.81.81.81.81.71.71.61.51.41.31.21.11.00.90.90.80.70.60.6

0.30.30.40.40.50.50.60.60.70.80.80.91.01.11.21.21.31.41.51.51.51.61.61.51.51.51.41.31.31.21.11.00.90.90.80.70.60.60.5 0.30.30.30.40.40.50.50.60.60.70.80.80.91.01.01.11.21.21.31.31.31.41.41.41.31.31.21.21.11.11.00.90.80.80.70.70.60.50.5

0.30.30.30.40.40.50.50.60.60.70.70.80.90.91.01.01.11.11.21.21.21.21.21.21.11.11.11.00.90.90.80.80.70.60.60.50.50.4 0.30.30.30.40.40.50.50.60.60.70.70.80.80.90.91.01.01.01.01.01.01.01.01.01.00.90.90.80.80.70.70.60.60.50.50.40.4

0.30.30.30.30.40.40.50.50.50.60.60.70.70.80.80.80.90.90.90.90.90.90.90.90.80.80.80.70.70.70.60.60.50.50.40.40.3 0.30.30.30.30.40.40.50.50.50.60.60.60.70.70.70.80.80.80.80.80.80.80.80.70.70.70.70.60.60.50.50.50.40.40.30.3

0.30.30.30.30.40.40.40.50.50.50.60.60.60.60.70.70.70.70.70.70.70.70.70.60.60.60.50.50.50.40.40.40.30.30.3 0.30.30.30.30.40.40.40.40.50.50.50.50.60.60.60.60.60.60.60.60.60.60.50.50.50.50.40.40.40.40.30.30.30.3

0.30.30.30.30.40.40.40.40.50.50.50.50.50.50.50.50.50.50.50.50.50.50.40.40.40.40.30.30.30.3 0.30.30.30.30.30.40.40.40.40.40.40.40.50.50.50.50.40.40.40.40.40.40.40.30.30.30.30.3

0.30.30.30.30.30.30.40.40.40.40.40.40.40.40.40.40.40.40.30.30.30.30.30.3 0.30.30.30.30.30.30.30.30.30.30.30.30.30.30.30.30.30.30.30.3

0.20.20.20.2 0.20.20.2

0.20.2 0.2

0.2 0.2

0.2 0.20.2

0.20.20.2 0.20.20.20.2

0.20.20.20.2 0.20.20.20.20.20.20.2

0.20.20.20.20.20.20.20.2 0.20.20.20.20.20.20.20.20.20.2

0.20.20.20.20.20.20.20.20.20.20.20.20.2 5.7 5.7

5.75.75.7 5.75.75.7
A-6 @ 100' A-10 @ 100'
A-10 @ 100'
A-10 @ 100'
A-10 @ 100'
Plan View
Scale - 1" = 60ft

GRAYSCALE

PSEUDO RENDER
Description Symbol Avg Max Min Max/Min Avg/Min
AUTO WAREHOUSING AREA N/A N/A N/A N/A N/ABASE GRID 2.1 fc 5.7 fc 0.2 fc 28.5:1 10.5:1 R2
1255
City of Richmond
POINT POTRERO MARINE TERMINAL HIGH MAST LIGHTING LED UPGRADE, bidding on 06/04/2026 2:00 PM (PDT)

Page 1 of 151 ends

Richmond City CouncilJuly 28, 2026

Richmond City Council
July 28, 2026