AGENDA
December 7, 2022
CITY COUNCIL
6:00 p.m.
Council Chambers
311 Vernon Street
Roseville, California
www.roseville.ca.us
The meeting may be viewed on Comcast channel 14, Consolidated Communications channel 73, and AT&T U-Verse. City Council meetings are also video streamed live on the City’s website at roseville.ca.us/watch and roseville.ca.us/agenda, and the City’s YouTube channel at youtube.com/CityofRosevilleCa.
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THE CITY OF ROSEVILLE WELCOMES YOUR PARTICIPATION
If an agenda item is open to public comment, such public comment shall be addressed to the chair of the meeting.
Public Comment - Speakers have three minutes under Public Comment to speak on issues that are not listed on the agenda and are within the City's jurisdiction. The Brown Act does not permit any action or discussion on items not listed on the agenda.
Consent Calendar - If applicable, the Consent Calendar consists of routine items that may be approved by one motion. Any person can remove an item from the Consent Calendar to be discussed separately.
Agenda Items - Speakers have five minutes to address items that are listed on the agenda.
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Roseville City Clerk 311 Vernon Street, Roseville, CA 916-774-5200 TDD 916-774-5220
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. MEETING PROCEDURES
5. PUBLIC COMMENTS
6. CONSENT CALENDAR
BEGINNING OF CONSENT CALENDAR
Minutes
6.1. Minutes of Prior Meetings
Memo from Assistant City Clerk Helen Dreyer and City Clerk Carmen Avalos recommending the City Council approve the minutes of the October 26, 2022 City Council Closed Session and November 2, 2022 City Council Meeting.
CC #: 2443
File #: 0102-03
CONTACT: Helen Dreyer 916-774-5356 [email protected] Bids / Purchases / Services
6.2. Fire Safety Equipment and Supplies - Purchase Order Increase Memo from Assistant Fire Chief Jason Rizzi and Fire Chief Rick Bartee recommending the City Council adopt RESOLUTION NO. 22-
445 APPROVING AN INCREASE IN THE PURCHASE ORDER FOR
FIRE SAFETY EQUIPMENT AND SUPPLIES. Staff requests
Council increase the value of the existing Council approved purchase order with L.N. Curtis & Sons to a not-to-exceed amount of $750,000 for fire safety equipment and supplies, for purchases made on an as-needed basis by the Fire Department, utilizing the League of Oregon Cities contract through National Purchasing Partners. Staff also requests authorization to continue renewing the contract without further Council approval, upon verification of the approved optional renewal years on the piggyback contract, until the contract expires or until staff determines that continuing with the same vendor is not in the City's best interest. The total estimated cost for Fire Department supplies will be $750,000 for the remaining initial term of the cooperative agreement from July 1, 2022 to March 17, 2023. Funding is included in the Fire Department's FY2022-23 budget in the General Fund and will also be recommended in future fiscal year budgets.
CC #: 2435
File #: 0203-12
CONTACT: Jason Rizzi 916-774-5802 [email protected]
6.3. Adventure Club Modular Buildings - Contract Purchase Agreements Memo from Parks, Recreation & Libraries Superintendent Rob Nakamura and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 22-429 APPROVING A CONTRACT
PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF
ROSEVILLE AND CLASS LEASING, LLC, AND AUTHORIZING THE
CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE (3002611); and adopt RESOLUTION NO. 22-430
APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND CLASS LEASING, LLC,
AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON
BEHALF OF THE CITY OF ROSEVILLE (3002631). Staff requests Council approve piggyback contract purchase agreements with Class Leasing LLC in the amounts of $390,932.97 and $394,212.98. Class Leasing LLC will provide the new Adventure Club modular facilities at Westbrook Elementary School and Rex Fortune Elementary Schools to provide before and after school services.
Both new elementary schools are scheduled to open in August of 2023. An interfund loan from the Fleet Replacement Fund to the Youth Development Fund was approved by City Council on September 7, 2022 to purchase and install the Adventure Club facilities. Staff also requests authorization to approve change order requests in an amount not to exceed 10% of the contract amount.
There is no General Fund impact.
CC #: 2419
File #: 0704
CONTACT: Rob Nakamura 916-774-5135 [email protected]
6.4. Martha Riley Library Boiler Replacement Project - Change Order Authority Memo from Project Coordinator Rebecca McCoy and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-426 APPROVING AN INCREASE IN CHANGE ORDER AUTHORITY.
Staff requests Council approve an increase to the change order authority for the Martha Riley Library Boiler Replacement Project. On August 8, 2021, Council awarded the Martha Riley Library Boiler Replacement project to Mesa Energy Systems, Inc. dba EMCOR Services Mesa Energy $145,692 as well as a 10% ($14,569.20) construction contingency bringing the total contract amount to $160,261.20. Due to increased material costs throughout the project, staff is requesting authorization to approve change orders for an amount not to exceed 15% of the contract amount ($21,853.80) and authorization for the Public Works Director to approve change order requests as needed. The updated maximum contract amount will be $167,545.80. Funding for change orders is available in the existing Capital Improvement Project budget. This request has no additional fiscal impact to the General Fund.
CC #: 2415
File #: 0203-09
CONTACT: Rebecca McCoy 916-774-5706 [email protected]
6.5. Fleet Equipment and Truck Purchases – Purchase Orders Memo from Acting Fleet Manager Brandy LeBeau and Public Works Director Jason Shykowski recommending the City Council approve a purchase order to Nixon-Egli Equipment Company of Southern California, Inc. dba Nixon-Egli for one (1) Wirtgen W120FTi cold milling machine utilizing Sourcewell contract# 060122-WAI in the amount of $608,420; and approve a purchase order to GAPVAX, Inc. for one (1) Peterbilt with a GapVax HV44 hydro excavator body utilizing Sourcewell contract# 101221-GPV in the amount of $640,071. Funding for the equipment and vehicle is included in the FY2022-23 Fleet Replacement budget.
CC #: 2422
File #: 0203-01
CONTACT: Brandy LeBeau 916-774-5531 [email protected]
6.6. Fleet Services Management Information System Replacement - Contract Purchase Agreement
Memo from Management Analyst Brandy LeBeau and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-437 APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND TT FASTER LLC DBA
FASTER ASSET SOLUTIONS, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002584). Staff requests approval of a contract with FASTER Asset Solutions for the Fleet Management Information System Replacement Project not to exceed $217,855. Additionally, staff requests approval for a 10% contingency, not to exceed $21,785, should other items surface that increase costs. Funding for this project was approved in the FY2019-20 budget, and sufficient resources are available to cover the contract and requested contingency. This project will not impact the General Fund. Funds are provided by the Fleet Services and Fleet Replacement Funds.
CC #: 2424
File #: 0203-02
CONTACT: Brandy LeBeau 916-774-5531 [email protected]
6.7. Pest Control Management - Contract Purchase Agreement Memo from Administrative Technician Darci Carpenter and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-443 APPROVING A CONTRACT PURCHASE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND
NEIGHBORLY PEST MANAGEMENT, INC., AND AUTHORIZING THE
CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE (3002597). Staff requests Council approve a contract purchase agreement with Neighborly Pest Management, Inc. to provide pest control services on a scheduled and as-needed basis. The total amount of the agreement is $150,000. Staff also requests authorization to utilize the optional renewal years of the bid contract without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest. Funding is included in the Building Maintenance, Environmental Utilities, Electric, Street Maintenance, and Park Maintenance FY2022-23 budgets.
CC #: 2430
File #: 0203-04
CONTACT: Darci Carpenter 916-774-5702 [email protected]
6.8. Sodium Hypochlorite Generation Cells - Sole Source Purchase Order Memo from Preventative Maintenance Coordinator Blaine Wiegel and Environmental Utilities Director Richard Plecker recommending the City Council authorize a sole source purchase order with Ryan Process, Inc. in the amount of $178,823.82 for the purchase of sodium hypochlorite generation cells for the Dry Creek Wastewater Treatment Plant. Funding will be provided from the approved Environmental Utilities Department FY2022-23 Wastewater Operations Fund budget.
CC #: 2409
File #: 0203-03
CONTACT: Blaine Wiegel 916-746-1833 [email protected]
6.9. Submersible Pumps and Associated Parts - Sole Source Purchase Order Memo from Associate Engineer Rana Moore and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 22-422 APPROVING A PURCHASE ORDER FOR SUBMERSIBLE
PUMPS AND PARTS. Staff requests Council approve a sole source purchase order for submersible pumps and associated parts for the Pump Station 26 and Force Main Capacity Improvement Project in the amount of $165,048.77. In addition, staff requests authority for the City Manager or his designee to approve up to a ten percent (10%) contingency in the amount of $16,504.88 for unforeseen inflated material and/or shipping costs, bringing the total of the request to $181,553.65. Funding is provided from the South Placer Wastewater Authority budget.
CC #: 2410
File #: 0203-09
CONTACT: Rana Moore 916-774-5581 [email protected]
6.10.Ultraviolet Disinfection Equipment - Sole Source Purchase Order Memo from Preventative Maintenance Coordinator Blaine Wiegel and Environmental Utilities Director Richard Plecker recommending the City Council approve a sole source purchase order with Trojan Technologies Corp. in the amount of $2,180,429 for the purchase of ultraviolet disinfection equipment at the Pleasant Grove Wastewater Treatment Plant. Funding will be provided from the approved Environmental Utilities Wastewater project budget, financed by the South Placer Wastewater Authority.
CC #: 2420
File #: 0203-09
CONTACT: Blaine Wiegel 916-746-1833 [email protected]
6.11.Technology Equipment - Purchase Order
Memo from Electric Technology System Administrator Sage Armstrong and Electric Utility Director Daniel Beans recommending the City Council approve a purchase order with CDW-G to support and maintain Roseville Electric Utility distribution and generation computer-based control systems. The estimated cost for FY2022-23 of $220,000 is included in the Electric Fund budget.
Funding for the remainder of the contract will be budgeted each fiscal year.
CC #: 2411
File #: 0203-06
CONTACT: Sage Armstrong 916-223-9729 [email protected] Resolutions
6.12.Barton Road Water Treatment Plant Solar Energy and Storage System Project - Grant Application Amendments
Memo from Environmental Utilities Assistant Director Sean Bigley and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 22-428 AMENDING RESOLUTION 22-206 AND
APPROVING A GRANT APPLICATION TO THE UNITED STATES
DEPARTMENT OF COMMERCE, ECONOMIC DEVELOPMENT
ADMINSTRATION, AND AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO EXECUTE ALL RELATED FORMS AND AGREEMENTS
ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve the Barton Road Water Treatment Plant Solar Energy and Storage System Project grant application under the Department of Commerce, Economic Development Administration’s (EDA) Economic Adjustment Assistance Program that was submitted by the City on July 4, 2022; and provide an update on the initial review of Roseville’s grant application by the EDA and proposed changes to the City's grant application to increase competitiveness. If the City’s Department of Commerce, Economic Development Administration grant application is approved, the revised total project costs will be $6,592,877, with $4,615,013.90 in federal grant funds and $1,977,863.10 in local matching funds from the Water Rehabilitation Fund which is funded by water utility sales.
CC #: 2418
File #: 0800-02 & 0214
CONTACT: Sean Bigley 916-774-5513 [email protected]
6.13.Schedule of User and Regulatory Fees - Addition of Hydrant Backflow Assembly Deposit
Memo from Water Distribution Superintendent Michael Simi and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 22-455 ADOPTING AN AMENDED SCHEDULE OF
USER AND REGULATORY FEES. Staff requests Council approve adding a new initial deposit fee for rental of a hydrant backflow meter assembly. Expenses for these devices and potential revenue from deposits are in the Water Operations Fund. The only fiscal impact related to the addition of this user fee is that the Water Utility would recover more of the costs related to the rental of these devices.
CC #: 2439
File #: 0215
CONTACT: Michael Simi 916-774-5753 [email protected]
6.14.Pleasant Grove Wastewater Treatment Plant Energy Recovery Project - Natural Gas Service Agreement
Memo from Senior Engineer Tracie Mueller and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 22- 454 APPROVING A NATURAL GAS SERVICE AGREEMENT, BY AND
BETWEEN PACIFIC GAS AND ELECTRIC COMPANY AND THE CITY
OF ROSEVILLE, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval of a Pacific Gas & Electric Company (PG&E) Natural Gas Service Agreement for the Pleasant Grove Wastewater Treatment Plant Energy Recovery Project’s microturbines and authorization of the City Manager to execute the agreement on behalf of the City. The cost will be based on natural gas usage at PG&E’s Gas Schedule G-EG Noncore Natural Gas Service. Staff anticipates the costs under this agreement will be approximately $6,000 in FY2022-23 and approximately $11,000 in FY2023-24 paid to PG&E from the Wastewater Operations Fund, which will be offset by reduced power costs.
CC #: 2438
File #: 0800-02
CONTACT: Tracie Mueller 916-774-5688 [email protected]
6.15.Campus Oaks Well Site – Acceptance of Irrevocable Offer of Dedication of Land
Memo from Senior Engineer Janice Gainey and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 22- 444 ACCEPTING THE IN FEE IRREVOCABLE OFFER OF
DEDICATION OF LOT 24 AS OFFERED ON THE LARGE LOT FINAL
MAP OF CAMPUS OAKS, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE ANY AND ALL DOCUMENTS AS MAY BE NECESSARY TO
EFFECT THE RECORDATION AND ENFORCEMENT OF THIS
ACCEPTANCE ON BEHALF OF THE CITY OF ROSEVILLE. Staff is recommending acceptance of an irrevocable Offer of Dedication of land offered on the Large Lot Final Map of Campus Oaks in order to facilitate the construction of the Campus Oaks Well Site. The action requested has no fiscal impact to the City.
CC #: 2431
File #: 1002-04
CONTACT: Janice Gainey 916-774-5535 [email protected]
6.16.Roseville Electric Utility Physical Security Plan Update Memo from Electric Risk and Compliance Supervisor Petra Wallace and Electric Utility Director Dan Beans recommending the City Council adopt RESOLUTION NO. 22-452 APPROVING THE ROSEVILLE ELECTRIC
UTILITY PHYSICAL SECURITY PLAN. Staff requests Council approve the updated Roseville Electric Utility Physical Security Plan. The initial plan was approved by the City Council on June 16, 2021 with Resolution 21-277. There is no cost associated with the acceptance of the plan.
CC #: 2436
File #: 0800-03
CONTACT: Petra Wallace 916-774-5510 [email protected]
6.17.Northwest Roseville Specific Plan Parcel 27 - Workout and Settlement Agreement Amendment
Memo from Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 22-441 THE SEVENTH AMENDMENT
TO THE WORKOUT AND SETTLEMENT AGREEMENT REGARDING
DELINQUENT SPECIAL TAXES AND SPECIAL ASSESSMENTS
LEVIED UPON NWRSP PARCEL 27. Staff requests Council approval of the Seventh Amendment to the Workout and Settlement Agreement with CC Drive, LLC, regarding delinquent special taxes and special assessments levied upon Northwest Roseville Specific Plan Parcel 27. The original agreement was designed to cure the tax defaulted status of this parcel, which is located in the Northwest Roseville Community Facilities District No. 1. The purpose of the proposed seventh amendment is to provide the landowner with additional time to make a lump sum payment of back taxes owed on the property by extending the payment due date from December 10, 2022 to December 10, 2024. The agreement will delay payment of back taxes for Parcel 27A but will not negatively impact bond payments nor increase special taxes for other properties located within the same district. This item has no General Fund impact.
CC #: 2428
File #: 0210 & 0400-04-03-1
CONTACT: Mike Isom 916-774-5527 [email protected]
6.18.North Industrial Plan Area Parcel 50 - Summary Vacation Memo from Associate Planner Shelby Maples and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 22-439 ORDERING SUMMARY VACATION OF A PUBLIC UTILITY
EASEMENT AND AN EMERGENCY VEHICLE ACCESS EASEMENT AT
751 ROSEVILLE PARKWAY. Staff requests Council approval of the summary vacation for a 15-foot-wide Public Utility Easement and a 58-foot-wide Emergency Vehicle Access Easement for a warehouse development at 751 Roseville Parkway. There will be no fiscal impact to the City.
CC #: 2426
File #: 0400-04-18 & 1001-02
CONTACT: Shelby Maples 916-746-1347 [email protected]
6.19.Sierra Vista Torrente Phase 1 Subdivision - Final Map and Subdivision Agreement
Memo from Assistant Engineer Kerry Andrews and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 22-418 APPROVING A SUBDIVISION AGREEMENT, BY AND BETWEEN
THE CITY OF ROSEVILLE AND ANTHEM UNITED TORRENTE HOMES
LIMITED PARTNERSHIP, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and approve the Sierra Vista Torrente Phase 1 final map. The Engineering Department has completed its review of the final map and found that it is in compliance with the approved tentative map. This map will create 58 residential lots, 4 public landscape lots and 2 public open space lots. The actions requested have no fiscal impact on the City's General Fund. CC #: 2406
File #: 0400-04-09-1 & 0400-07
CONTACT: Kerry Andrews 916-774-5346 [email protected]
6.20.Sierra Vista Torrente Phase 2 Subdivision - Final Map and Subdivision Agreement
Memo from Assistant Engineer Kerry Andrews and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 22-419 APPROVING A SUBDIVISION AGREEMENT, BY AND BETWEEN
THE CITY OF ROSEVILLE AND ANTHEM UNITED TORRENTE HOMES
LIMITED PARTNERSHIP, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and approve the Sierra Vista Torrente Phase 2 final map. The Engineering Department has completed its review of the final map and found that it is in compliance with the approved tentative map. This map will create 57 residential lots. The actions requested have no fiscal impact on the City's General Fund.
CC #: 2407
File #: 0400-04-09-1 & 0400-07
CONTACT: Kerry Andrews 916-774-5346 [email protected]
6.21.Sierra Vista Torrente Phase 3 Subdivision - Final Map and Subdivision Agreement
Memo from Assistant Engineer Kerry Andrews and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 22-420 APPROVING A SUBDIVISION AGREEMENT, BY AND BETWEEN
THE CITY OF ROSEVILLE AND ANTHEM UNITED TORRENTE HOMES
LIMITED PARTNERSHIP, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and approve the Sierra Vista Torrente Phase 3 final map. The Engineering Department has completed its review of the final map and found that it is in compliance with the approved tentative map. This map will create 44 residential lots and 5 public landscape lots. The actions requested have no fiscal impact on the City's General Fund.
CC #: 2408
File #: 0400-04-09-1 & 0400-07
CONTACT: Kerry Andrews 916-774-5346 [email protected]
6.22.401 Oak Street Demolition Project - Change Order Authority Memo from Project Coordinator Rebecca McCoy and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-422 APPROVING CHANGE ORDER AUTHORITY. Staff requests Council approve change order authority for the 401 Oak Street Demolition Project. On July 21, 2021, Council awarded the 401 Oak Street Demolition Project to Double B Demolition in the amount of $550,000. At the time of contract award, staff did not request change order authority. Due to contaminated soil at the site, staff is requesting authorization to approve change orders for an amount not to exceed 15% ($82,500) of the contract amount and authorization for the Public Works Director to approve change order requests as needed. The updated maximum contract amount will be $632,500. Funding for change orders is available in the existing capital improvement project budget.
This request has no additional fiscal impact to the General Fund.
CC #: 2412
File #: 0203-04
CONTACT: Rebecca McCoy 916-774-5706 [email protected]
6.23.Infrastructure Plan for Fleet Electrification - Professional Service Agreement Memo from Acting Fleet Manager Brandy LeBeau and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-438 APPROVING A PROFESSIONAL SERVICES AGREEMENT BY
AND BETWEEN THE CITY OF ROSEVILLE AND FRONTIER ENERGY,
INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests approval of an agreement with Frontier Energy, Inc. for a Fleet Electrification Plan for a total cost of $120,917. Funding for this professional services agreement is included in the FY2022-23 Fleet Services Fund budget.
CC #: 2425
File #: 0800-04
CONTACT: Brandy LeBeau 916-774-5531 [email protected]
6.24.290 Conference Center Drive - Maintenance Agreement Memo from Assistant Transportation Planner Suzanne Engelke and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-427 APPROVING A MAINTENANCE AGREEMENT FOR 290 CONFERENCE CENTER DRIVE, BY AND BETWEEN THE
CITY OF ROSEVILLE AND ROSEVILLE JUNCTION, LLC, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve a Maintenance Agreement with Roseville Junction, LLC, owner of the property at 290 Conference Center Drive, that outlines the financial obligations for bike trail maintenance and future needed improvements for all parties once the bike trail within this property is constructed. There is no impact or cost to the General Fund. The developer shall be responsible for all maintenance, repair, and replacement of the other improvements.
CC #: 2416
File #: 0721-05
CONTACT: Suzanne Engelke 916-746-1289 [email protected]
6.25.Dry Creek Greenway East Phase 1 Project - Agreements for Acquisition of Real Property and Escrow Instructions
Memo from Associate Engineer Cathy Gosalvez and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-446 APPROVING AN AGREEMENT FOR ACQUISITION OF REAL
PROPERTY (ESCROW INSTRUCTIONS) FOR THE DRY CREEK
GREENWAY EAST PROJECT, BY AND BETWEEN THE CITY OF
ROSEVILLE AND CIRBY HILLS TOWNHOMES HOMEOWNERS
ASSOCIATION; and adopt RESOLUTION NO. 22-447 APPROVING AN
AGREEMENT FOR ACQUISITION OF REAL PROPERTY (ESCROW
INSTRUCTIONS) FOR THE DRY CREEK GREENWAY EAST PROJECT,
BY AND BETWEEN THE CITY OF ROSEVILLE AND FALLCREEK
ROSEVILLE PARTNERS., L.P., A CALIFORNIA LIMITED PARNERSHIP; and adopt RESOLUTION NO. 22-448 APPROVING AN AGREEMENT FOR
ACQUISITION OF REAL PROPERTY (ESCROW INSTRUCTIONS) FOR
THE DRY CREEK GREENWAY EAST PROJECT, BY AND BETWEEN
THE CITY OF ROSEVILLE AND DONALD L. BARNES AND MARSHA G.
BARNES AS TRUSTEES OF THE BARNES FAMILY REVOCABLE
TRUST, UDT JULY 25, 2007; and adopt RESOLUTION NO. 22-
449 APPROVING AN AGREEMENT FOR ACQUISITION OF REAL
PROPERTY (ESCROW INSTRUCTIONS) FOR THE DRY CREEK
GREENWAY EAST PROJECT, BY AND BETWEEN THE CITY OF
ROSEVILLE AND DAVID C. LITTLEFIELD AND BEVERLY A.
LITTLEFIELD, TRUSTEES OF THE LITTLEFIELD FAMILY TRUST,
DATED MARCH 9, 2006; and adopt RESOLUTION NO. 22-
450 APPROVING AN AGREEMENT FOR ACQUISITION OF REAL
PROPERTY (ESCROW INSTRUCTIONS) FOR THE DRY CREEK
GREENWAY EAST PROJECT, BY AND BETWEEN THE CITY OF
ROSEVILLE AND RICHARD E. KNUTSON AND ANNA L. KNUTSON; and adopt RESOLUTION NO. 22-451 APPROVING AN AGREEMENT FOR
ACQUISITION OF REAL PROPERTY (ESCROW INSTRUCTIONS) FOR
THE DRY CREEK GREENWAY EAST PROJECT, BY AND BETWEEN
THE CITY OF ROSEVILLE AND ANGELO SIMONE. Staff requests Council approve Agreements for Acquisition of Real Property and Escrow Instructions for the purchase of property for the Dry Creek Greenway East Trail Project with Cirby Hills Townhomes Homeowners Association in the amount of $1,700, with Fallcreek Roseville Partners, L.P. in the amount of $1,550, with the Barnes in the amount of $17,200, with the Littlefields in the amount of $12,600, with the Knutsons in the amount of $15,600, and with Mr. Simone in the amount of $20,450. The Dry Creek Greenway East trail project is a proposed paved multi-use trail along Dry, Cirby, and Linda Creeks from Darling Way/Riverside Avenue to the City limits at S. Cirby Way/Old Auburn Road. Funding for this real property acquisition is from Local Transportation Funds. No General Fund resources are being used.
CC #: 2433
File #: 1002
CONTACT: Cathy Gosalvez 916-746-1300 [email protected]
6.26.Washington Boulevard/Andora Bridge Widening Phase 1 (Washington Boulevard Bikeway and Pedestrian Pathways Project) - Notice of Completion Memo from Assistant Engineer Karen Vences and the Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-423 ACCEPTING THE PUBLIC WORK KNOWN AS THE
WASHINGTON BOULEVARD/ANDORA BRIDGE WIDENING PHASE 1
(WASHINGTON BOULEVARD BIKEWAYAND PEDESTRIAN PATHWAYS
PROJECT), APPROVING THE “NOTICE OF COMPLETION”, AND
AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE SAID
NOTICE ON BEHALF OF THE CITY OF ROSEVILLE. The project widened Washington Boulevard from Sawtell Road to just north of Kaseberg Drive, and from just north of the Andora Underpass to Pleasant Grove Boulevard.
Additionally, the project constructed a multi-use path on the east side of Washington Boulevard from just north of All America City Boulevard to the existing path at the Andora Undercrossing, installed a new traffic signal at Kaseberg Drive, and improved pedestrian and bicycle crossings at existing traffic signals along Washington Boulevard between Junction Boulevard and Pleasant Grove Boulevard. The project was funded by an Active Transportation Program grant, a Congestion Mitigation Air Quality grant, Local Transportation Fund, Electric Fund - Traffic Signal Maintenance, and Traffic Mitigation Fund resources. No General Fund resources were used for this project.
CC #: 2413
File #: 0900-04-02
CONTACT: Karen Vences 916-746-1300 [email protected]
6.27.Park and Landscape Maintenance - Services Agreement Amendment Memo from Parks, Recreation & Libraries Superintendent Eric Dexter and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 22-442 APPROVING A SECOND
AMENDMENT TO PARK AND LANDSCAPE MAINTENANCE SERVICES
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND
CAGWIN & DORWARD, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval of the second amendment to Park and Landscape Maintenance Services Agreement with Cagwin & Dorward, LLC.
Compensation for the work during the term of this new agreement shall not exceed $12,231,000, which includes ongoing annual maintenance, extra work and projects.
Compensation for changes in the work as may be directed in writing by the City shall not exceed $1,064,000, and may include added areas, new parks, new street landscaping, etc. Total compensation for the entire agreement shall not exceed $13,295,000 through the contract end date of December 31, 2024. The funding for each year’s annual maintenance contract will be included in the Parks, Recreation and Libraries, Public Works, Roseville Electric, Environmental Utilities, and Community Facilities District and Landscape and Lighting District operating budgets. Contract authority will be limited to amounts as approved in each fiscal year's budget.
CC #: 2430
File #: 0704
CONTACT: Eric Dexter 916-746-1769 [email protected] Ordinances (for introduction and adoption - appropriation/urgency measures)
6.28.2022 Building Standards Code Adoption
Memo from Assistant Fire Chief Jason Rizzi and Fire Chief Rick Bartee recommending the City Council adopt ORDINANCE NO. 6571 OF THE
COUNCIL OF THE CITY OF ROSEVILLE AMENDING SECTION
16.04.100 OF CHAPTER 16.04, RE-ADOPTING AND AMENDING
SECTION 16.04.310 OF CHAPTER 16.04, AND REPEALING SECTION
16.04.830 OF CHAPTER 16.04, AMENDING SECTIONS 16.16.020 OF CHAPTER 16.16, RE-ADOPTING SECTION 16.16.030 OF CHAPTER
16.16, AMENDING SECTIONS 16.16.040, 16.16.050, 16.16.060, 16.16.110 AND 16.16.130 OF CHAPTER 16.16 OF TITLE 16 OF THE ROSEVILLE
MUNICIPAL CODE REGARDING BUILDINGS AND CONSTRUCTION,
for second reading and adoption; and adopt ORDINANCE NO. 6572 OF THE
COUNCIL OF THE CITY OF ROSEVILLE AMENDING SECTION
16.04.100 OF CHAPTER 16.04, RE-ADOPTING AND AMENDING
SECTION 16.04.310 OF CHAPTER 16.04, AND REPEALING SECTION
16.04.830 OF CHAPTER 16.04, AMENDING SECTIONS 16.16.020 OF CHAPTER 16.16, RE-ADOPTING SECTION 16.16.030 OF CHAPTER
16.16, AMENDING SECTIONS 16.16.040, 16.16.050, 16.16.060, 16.16.110 AND 16.16.130 OF CHAPTER 16.16 OF TITLE 16 OF THE ROSEVILLE
MUNICIPAL CODE REGARDING BUILDINGS AND CONSTRUCTION,
AND DECLARING THIS ORDINANCE TO BE EFFECTIVE DECEMBER
7, 2022 AS AN URGENCY ORDINANCE. Staff requests Council adopt an urgency ordinance amending Title 16 of the Roseville Municipal Code, which prescribes regulations governing building standards and conditions hazardous to life and property, and declaring the ordinance to be effective December 7, 2022 as an urgency ordinance.
CC #: 2404
File #: 0501
CONTACT: Jason Rizzi 916-774-5802 [email protected] Jim Mangino 916-774-5390 [email protected]
6.29.State of California Office of Traffic Safety - Grant Award & Budget Adjustment Memo from Management Analyst Mark Peinado and Police Chief Troy Bergstrom recommending the City Council adopt RESOLUTION NO. 22- 457 ACCEPTING A GRANT AWARD FROM THE STATE OF
CALIFORNIA - OFFICE OF TRAFFIC SAFETY; and adopt ORDINANCE NO. 6578 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL
YEAR 2022-23 BUDGET AND DECLARING THIS ORDINANCE TO BE
IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council accept a Grant Award from the California Office of Traffic Safety in the amount of $175,000 and authorize the City Manager or his designee to execute the required documents on behalf of the City. Additionally, staff requests Council approve a budget adjustment in the amount of $175,000 in the City's Grants Fund. Funding from this Grant will be used to increase traffic safety enforcement patrols and purchase traffic safety equipment. This grant will have no net impact on the City's General Fund.
CC #: 2441
File #: 0323 & 0214 & 0201-01
CONTACT: Mark Peinado 916-774-5021 [email protected] Scott Blynn 916-746-1076 [email protected]
Rob Baquera 916-774-5015 [email protected]
6.30.Communication Software Licensing - License Agreement Amendments and Budget Adjustment
Memo from Management Analyst Mark Peinado and Police Chief Troy Bergstrom recommending the City Council adopt RESOLUTION NO. 22-453
APPROVING AGREEMENT AMENDMENTS BY AND BETWEEN THE
CITY OF ROSEVILLE AND TYLER TECHNOLOGIES INC.; and adopt ORDINANCE NO. 6575 AUTHORIZING CERTAIN AMENDMENTS TO
THE FISCAL YEAR 2022-23 BUDGET AND DECLARING THIS
ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN
APPROPRIATION MEASURE. Staff requests Council approve two amendments authorizing payment of $106,667 to Tyler Technologies Inc. for software and services provided by Tyler Technologies. Additionally, staff requests Council approve a budget adjustment in the amount of $33,691. The Encoder interface cost of $3,720 is to be paid from the Fire Station Alerting System Replacement Project Capital Improvement Project. The Lenslock Body Worn Camera Interface is $14,400 to be paid from the Police Department's General Fund budget. Mobility Crewforce is $9,196 to be paid by the Fire Department's General Fund budget. The cost of the Mobility Shieldforce is $79,351; the Police Department has a credit of $45,660.33 with Tyler Technologies that will be applied to the invoice bringing the cost of Mobility Shieldforce to $33,690.67. The recommend budget adjustment will increase the software budget in the Supplemental Law Enforcement Fund by $33,691.
CC #: 2432
File #: 0323 & 0201-01
CONTACT: Mark Peinado 916-774-5021 [email protected] Claudia Harlan 916-774-5003 [email protected]
6.31.Dry Creek Wastewater Treatment Plant Shop Building Office Addition Project – Budget Adjustment
Memo from Preventative Maintenance Coordinator Blaine Wiegel and Environmental Utilities Director Richard Plecker recommending the City Council adopt ORDINANCE NO. 6576 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND DECLARING THIS
ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN
APPROPRIATION MEASURE. Staff requests Council approve a budget adjustment for a total of $200,000 from the Water, Wastewater, and Waste Services Operations Funds for the construction of three internal offices in the Shop Building at the Dry Creek Wastewater Treatment Plant for staff shared among the Water, Wastewater, and Waste Services Utilities.
CC #: 2434
File #: 0900-02-02-1 & 0201-01
CONTACT: Blaine Wiegel 916-746-1833 [email protected]
6.32.Hewlett Packard Campus Oaks Community Facilities District - Budget Adjustment
Memo from Parks, Recreation & Libraries Superintendent Eric Dexter and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt ORDINANCE NO. 6574 AUTHORIZING CERTAIN
AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND
DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approval of a budget adjustment in the Hewlett Packard (HP) Campus Oaks Community Facilities District (CFD) for a total of $40,000. The recommended budget adjustment will provide resources for landscape repairs and American with Disabilities Act improvements. The fund balance in the HP Campus Oaks CFD is sufficient to accommodate this request. There is no impact to the General Fund.
CC #: 2405
File #: 0206-03-01 & 0201-01
CONTACT: Eric Dexter 916-746-1769 [email protected]
6.33.Sierra Vista Torrente Phase I CG-81 Trail Project - Reimbursement Agreement and Budget Adjustment
Memo from Assistant Transportation Planner Suzanne Engelke and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-456 APPROVING A CITY/DEVELOPER
REIMBURSEMENT AGREEMENT, BY AND BETWEEN THE CITY OF
ROSEVILLE AND ANTHEM UNITED TORRENTE HOMES LIMITED
PARTNERSHIP, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6577 AUTHORIZING CERTAIN AMENDMENTS TO
THE FISCAL YEAR 2022-23 BUDGET AND DECLARING THIS
ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN
APPROPRIATION MEASURE. Staff recommends the City Council approve the Reimbursement Agreement for the Sierra Vista Torrente Phase I CG-81 Trail project between the City and Anthem United Torrente Homes Limited Partnership and approve a budget adjustment in the amount of $100,117 for the construction of the Sierra Vista Torrente Phase I CG-81 Trail project.
The developer, Anthem United Torrente Homes Limited Partnership, will pay up front costs for the construction of the trail at an estimated cost of $100,117.
Reimbursement will be provided through bike trail development fees collected for Sierra Vista Specific Plan. There is no fiscal impact to the General Fund.
CC #: 2440
File #: 0400-04-12 & 0201-01
CONTACT: Suzanne Engelke 916-746-1289 [email protected] Reports / Requests
6.34.Sierra Vista Parcels JM-30 and JM-41 - Final Map
Memo from Assistant Engineer Robert Medina and Development Services Director Mike Isom recommending the City Council approve the Sierra Vista Parcels JM-30 and JM-41 final map. Engineering has completed its review of the final map and found that it is in compliance with the approved tentative map.
This map will be creating 12 large lots for future development, 1 high density residential lot and 11 community commercial lots. The actions requested have no fiscal impact to the City's General Fund.
CC #: 2402
File #: 0400-04-12-01 & 0400-07
CONTACT: Robert Medina 916-774-5517 [email protected]
6.35.Amoruso Ranch - Phase A1 (Large Lot) - Final Map
Memo from Assistant Engineer Kerry Andrews and Development Services Director Mike Isom recommending the City Council approve the Amoruso Ranch - Phase A1 (large lot) final map. Engineering has completed its review of the final map and found that it is in compliance with the approved tentative map.
This map will be creating 47 large lots for future development, 1 commercial lot, 1 public school lot, 1 public fire station lot, 8 public park lots, 16 public open space lots, 22 landscape lots, 1 community facilities lot, 1 public recycling lot, 2 sewer lift station lots, and 1 water facilities distribution lot. The actions requested have no fiscal impact to the City's General Fund.
CC #: 2399
File #: 0400-04-15 & 0400-07
CONTACT: Kerry Andrews 916-774-5346 [email protected]
6.36.Staffing Changes
Memo from Human Resources Manager Linda Hampton and Human Resources Director Stacey Peterson recommending the City Council approve the citywide position allocation schedule reflecting one new Permit Technician position, the deletion of one Police Records Clerk and the reclassification of four vacant positions. The total impact to the General Fund for the remainder of FY2022-23 is $54,555. The estimated savings to the Water Operations Fund for the remainder of FY2022-23 is $6,795.
CC #: 2442
File #: 0600-01
CONTACT: Linda Hampton 916-774-5215 [email protected]
6.37.Fiscal Year 2021-2022 Grants Advisory Commission Year End Summary Report
Memo from Housing Manager Trisha Isom and Economic Development Director Melissa Anguiano recommending the City Council accept an informational report overviewing minor Grants Advisory Commission edits to the application and scoring questions as well as the Citizens Benefit Fund and Roseville Employees Annual Charitable Hearts year-end summary report highlighting non-profit accomplishments for the FY2021-22 grant funding cycle.
The proposed changes and summary report are routine in nature and have no impact on the General Fund.
CC #: 2417
File #: 0103-34-02
CONTACT: Trisha Isom 916-746-1239 [email protected] Ceremonial Documents
6.38.Resolution - Shelley Gollender
Commend Shelley Gollender for her 15 years of outstanding service and dedication to the City of Roseville, congratulate her on her many accomplishments, and wish her a long, healthy and enjoyable retirement.
CC #: 2444
File #: 0102-10
CONTACT: Blair Hutchison 916-774-5266 [email protected]
END OF CONSENT CALENDAR
7. ORDINANCES
7.1. Roseville Electric Energy Surcharge - Roseville Municipal Code Amendment Memo from Interim Electric Finance Administrator Joanna Cucchi and Electric Utility Director Dan Beans recommending the City Council introduce for first reading an ORDINANCE OF THE COUNCIL OF THE CITY OF
ROSEVILLE AMENDING SECTIONS 14.24.040, 14.24.050 AND 14.24.055 OF CHAPTER 14.24 OF TITLE 14 OF THE ROSEVILLE MUNICIPAL CODE REGARDING ELECTRICAL ENERGY. Staff requests Council approve amendments to Section 14.24 of the Municipal Code to reflect Roseville Electric Utility’s recommended 8% energy cost surcharge for all customer groups effective February 1, 2023 through December 31, 2024. The proposed rate changes will result in approximately $25 million in additional revenue for the Electric Fund over the 23 month implementation. The proposed change aligns the revenues collected from customers with the costs of operating the utility to maintaining financial strength and stability consistent with City Council priorities.
CC #: 2356
File #: 0800-03 & 0215
CONTACT: Joanna Cucchi 916-746-1609 [email protected]
8. PUBLIC HEARING
NOTICE TO THE PUBLIC
City Council, when considering the matter scheduled for hearing, will take the following actions:
1. 2.
Open the Public Hearing
Presentation by Staff
3. 4.
5. 6.
7. 8.
Presentation by applicant or Appellant
Accept Public Testimony
Appellant or Applicant Rebuttal Period
Close the Public Hearing
City Council Comments and Questions
City Council Action
In the future, if you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues, which you, or someone else raised orally at the Public Hearing or in written correspondence received by the City on or before the hearing.
Public Hearings listed for continuance will be continued as noted and posting of this agenda serves as notice of continuation.
8.1. North Industrial Plan Area Parcel 56 (2200 Freedom Way) Blue Oaks Commerce Center – Major Project Permit Stage 1 Modification and Major Project Permit Stage 2 Appeal
Memo from Associate Planner Escarlet Mar and Development Services Director Mike Isom recommending the City Council consider the Addendum to the Blue Oaks Commerce Center Initial Study and Mitigated Negative Declaration; and adopt RESOLUTION NO. 22-440 DENYING THE APPEAL FROM THE SEPTEMBER 22, 2022 APPROVAL BY THE PLANNING
COMMISSION; ADOPTING THE TWO (2) FINDINGS OF FACT AND
APPROVING THE MAJOR PROJECT PERMIT STAGE 1
MODIFICATION SUBJECT TO TEN (10) CONDITIONS OF APPROVAL; AND ADOPTING THE TWO (2) FINDINGS OF FACT AND APPROVING THE MAJOR PROJECT PERMIT STAGE 2 SUBJECT TO NINETYTHREE (93) CONDITIONS OF APPROVAL. Based on the September 22, 2022 Planning Commission hearing, staff recommends Council deny the appeal of the Planning Commission’s approval of entitlements related to the Blue Oaks Commerce Center project. The proposed project includes a request for approval of a Major Project Permit (MPP) Stage 1 Modification and MPP Stage 2 to allow construction of four (4) industrial buildings totaling approximately 310,000 square feet in size, which will be located on two (2) parcels totaling
23.94-acres in size. The development of the site will not result in negative impacts to the City’s General Fund.
CC #: 2427
File #: 0400-04-18 & 0400-08
CONTACT: Escarlet Mar 916-774-5247 [email protected]
8.2. Kaiser Inpatient Bed Tower Project - Northeast Roseville Specific Plan Parcel 12 (1600 Eureka Road) - Specific Plan Amendment and Development Agreement Amendment
Memo from Associate Planner Kinarik Shallow and Development Services Director Mike Isom recommending the City Council consider the Kaiser Permanente Roseville Medical Center Inpatient Bed Tower Project Final Supplemental Environmental Impact Report; and adopt RESOLUTION NO. 22-424 to CONSIDER A CERTIFIED FINAL SUPPLEMENTAL
ENVIRONMENTAL IMPACT REPORT RELATING TO THE KAISER
PERMANENTE ROSEVILLE MEDICAL CENTER CAMPUS INPATIENT
BED TOWER PROJECT, AND ASSOCIATED FINDINGS OF FACT,
STATEMENT OF OVERRIDING CONSIDERATIONS, AND MITIGATION
MEASURES; and adopt RESOLUTION NO. 22-425 AMENDING THE
NORTHEAST ROSEVILLE SPECIFIC PLAN; and introduce for first reading an ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
ADOPTING A FIRST AMENDMENT OF THE DEVELOPMENT
AGREEMENT BY AND BETWEEN THE CITY OF ROSEVILLE AND
KAISER FOUNDATION HOSPITALS AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE. The project entitlements will facilitate an expansion of the Kaiser Permanente Roseville Medical Center located at 1600 Eureka Road. The project includes a request for a Specific Plan Amendment (text only) to the Northeast Roseville Specific Plan to modify the minimum setback requirements and an Amendment to the Development Agreement by and between the City of Roseville and Kaiser Foundation Hospitals to address the increased use intensity and vested entitlements. Associated with this request was a Major Project Permit (MPP) Stage 1 Modification and MPP Stage 2, which were approved by the Planning Commission on November 10, 2022, to allow construction of an approximate 278,000-square-foot, six-story inpatient bed tower building; a new 800 stall four-level parking garage with rooftop parking; relocation of the northwest corner loop road; new main hospital entrance and drop off area; expansion of the existing Emergency Department to add 36 new treatment bays; and a new generator yard and internal upgrades to the existing Central Utility Plant. The project is not anticipated to result in any negative impacts to the City’s General Fund.
CC #: 2414
File #: 0400-04-02-1
CONTACT: Kinarik Shallow 916-746-1309 [email protected]
8.3. Formation of Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities)
Memo from Management Analyst Jeannine Thrash and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 22-433 A RESOLUTION CALLING
SPECIAL ELECTION OF THE CITY COUNCIL OF THE CITY OF
ROSEVILLE REGARDING PARKSIDE AT SIERRA VISTA COMMUNITY
FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES); and adopt RESOLUTION NO. 22-434 A RESOLUTION DECLARING RESULTS OF
SPECIAL ELECTION AND DIRECTING RECORDING OF NOTICE OF
SPECIAL TAX LIEN REGARDING PARKSIDE AT SIERRA VISTA
COMMUNITY FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES); and adopt RESOLUTION NO. 22-435 A RESOLUTION OF FORMATION OF
THE CITY COUNCIL OF THE CITY OF ROSEVILLE TO FORM
PARKSIDE AT SIERRA VISTA COMMUNITY FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES); and adopt RESOLUTION NO. 22-436 A
RESOLUTION DETERMING NECESSITY TO INCUR BONDED
INDEBTEDNESS OF THE CITY COUNCIL OF THE CITY OF
ROSEVILLE FOR PARKSIDE AT SIERRA VISTA COMMUNITY
FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES); and adopt ORDINANCE NO. 6573 OF THE CITY COUNCIL OF THE CITY OF
ROSEVILLE LEVYING SPECIAL TAXES WITHIN CITY OF ROSEVILLE PARKSIDE AT SIERRA VISTA COMMUNITY FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES). A developer, FD-24 LLC, has requested to form a Community Facilities District within the Sierra Vista Specific Plan in order to fund certain authorized facilities and fees in the future. The project is approximately 11 acres and will develop 135 medium density residential for-rent units. Because the project consists of for-rent single family homes, bonds will not be issued until after a change in ownership of any parcel within the district. The bond authorization request will be taken to Council at that time. Formation of the district will not impact the City's General Fund.
CC #: 2423
File #: 0206-03-01
CONTACT: Jeannine Thrash 916-774-5473 [email protected] Dennis Kauffman 916-774-5313 [email protected]
8.4. Community Development Block Grant – 2022 Annual Action Plan Substantial Amendment and Loan Agreement
Memo from Housing Analyst Kristine Faelz and Economic Development Director Melissa Anguiano recommending the City Council adopt RESOLUTION NO. 22-431 APPROVING THE PROPOSED AMENDMENT
TO THE 2022 ANNUAL ACTION PLAN; and adopt RESOLUTION NO. 22- 432 APPROVING A LOAN AGREEMENT FOR 1122 SALMON DRIVE
PROPERTY ACQUISITION, BY AND BETWEEN THE CITY OF
ROSEVILLE AND ADVOCATES FOR MENTALLY ILL HOUSING, INC.,
AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON
BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council receive public comment on the proposed amendment to the 2022 Annual Action Plan, approve a proposed substantial amendment to the 2022 Annual Action Plan, and approve a loan agreement between the City and AMI Housing, Inc. for the acquisition of property, located 1122 Salmon Drive, to be funded by the Community Development Block Grant. No General Fund resources will be used in the funding of this project.
CC #: 2421
File #: 0113-02
CONTACT: Kristine Faelz 916-774-5451 [email protected]
9. REPORTS / PUBLIC COMMENTS
10. ADJOURNMENT
COUNCIL COMMUNICATION
CC #: 2443
File #: 0102-03
Title: Minutes of Prior Meetings
Contact: Helen Dreyer 916-774-5356 [email protected] Meeting Date: 12/7/2022
Item #: 6.1.
RECOMMENDATION TO COUNCIL
Approve the minutes of the October 26, 2022 City Council Closed Session and November 2, 2022 City Council Meeting.
BACKGROUND
Not applicable.
FISCAL IMPACT
There is no fiscal impact associated with this request.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The City Council minutes are not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal B - Support community engagement and advocacy
Respectfully Submitted,
Helen Dreyer, Assistant City Clerk
Carmen Avalos, City Clerk
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:
Description
October 26, 2022 Closed Session
November 2, 2022
COUNCIL COMMUNICATION
CC #: 2435
File #: 0203-12
Title: Fire Safety Equipment and Supplies - Purchase Order Increase Contact: Jason Rizzi 916-774-5802 [email protected] Meeting Date: 12/7/2022
Item #: 6.2.
RECOMMENDATION TO COUNCIL
Staff recommends Council adopt a resolution to increase the value of the existing purchase order with L.N. Curtis & Sons to a not-to-exceed amount of $750,000 for fire safety equipment and supplies utilizing the League of Oregon Cities contract through the National Purchasing Partners (NPPGov) contract number PS20015.
Staff requests authorization to continue renewing the contract without further Council approval, upon verification of the approved optional renewal years on the piggyback contract, until the contract expires or until staff determines that continuing with the same vendor is not in the City's best interest.
BACKGROUND
The Fire Department has an annual requirement for various safety equipment, supplies and parts for use in the over 20,000 emergency responses annually. The City will be utilizing a League of Oregon Cities contract (PS20015) as a qualified government member of National Purchasing Partners (NPPGov). This is a competitively bid contract with an initial three-year contract period and three optional one-year renewals.
The existing purchase order was issued in August 2022 with a not-to-exceed amount of $150,000. The additional amount will be used for fire safety equipment and supplies, for purchases made on an as-needed basis, and includes the outfitting and replacement of assorted equipment of multiple apparatus that are being replaced.
FISCAL IMPACT
The total estimated cost for Fire Department supplies will be $750,000 for the remaining initial term of the cooperative agreement from July 1, 2022 to March 17, 2023. Funding is included in the Fire Department's FY2022-23 budget in the General Fund and will also be recommended in future fiscal year budgets. The total of the remaining three (3), one (1) year renewal terms is estimated at $750,000 for March 18, 2023 to March 17, 2024; $750,000 for March 18, 2024 to March 17, 2025; and $750,000 for March 18, 2025 to March 17, 2026. The contract will be encumbered annually, upon verification of the approval of the renewal of the piggyback contract, pending Council approval of the budget for each year.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a purchase order increase meets the above criteria and is not subject to CECA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain Fiscally Responsible in a Changing World Goal C - Maintain a Safe & Healthy Community
Respectfully Submitted,
Jason Rizzi, Assistant Fire Chief
Rick Bartee, Fire Chief
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:
Description
Resolution 22-445
LN Curtis NPP Contract
RESOLUTION NO. 22-445
APPROVING AN INCREASE IN THE PURCHASE ORDER FOR FIRE SAFETY
EQUIPMENT AND SUPPLIES
WHEREAS, a purchase order for the purchase of fire equipment and supplies was approved by the City Council in August 2022; and
WHEREAS, staff is requesting an annual increase to the purchase order for fire safety equipment and supplies, for purchases made on an as-needed basis, and includes the outfitting and replacement of assorted equipment of multiple apparatus that are being replaced.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said increase to the purchase order is hereby approved and the City Manager or his designee is additionally authorized to continue renewing the Purchase Order without further contract Council approval, upon verification of the approved optional renewal years on the piggyback contract until that contract expires or until staff determines that continuing with the same vendor is not in the City's best interest.
PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2022, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
LEAGUE OF OREGON CITIES
MASTER PRICE AGREEMENT
This Master Price Agreement is effective as of the date of the last signature below (the “Effective Date”) by and between the LEAGUE OF OREGON CITIES, an Oregon public corporation under ORS Chapter 190 (“LOC” or “Purchaser”) and LIFE-ASSIST, INC. (“Vendor”).
RECITALS
WHEREAS, the Vendor is in the business of selling certain PUBLIC SAFETY MEDICAL SUPPLIES, EQUIPMENT & MONITORS, as further described herein; and
WHEREAS, the Vendor desires to sell and the Purchaser desires to purchase certain products and related services all upon and subject to the terms and conditions set forth herein; and WHEREAS, through a solicitation for PUBLIC SAFETY MEDICAL SUPPLIES, EQUIPMENT & MONITORS the Vendor was awarded the opportunity to complete a Master Price Agreement with the LEAGUE OF OREGON CITIES as a result of its response to Request for Proposal No. 1935 for PUBLIC SAFETY MEDICAL SUPPLIES, EQUIPMENT & MONITORS; and
WHEREAS, the LEAGUE OF OREGON CITIES asserts that the solicitation and Request for Proposal meet Oregon public contracting requirements (ORS 279, 279A, 279B and 279C et. seq.); and WHEREAS, Purchaser and Vendor desire to extend the terms of this Master Price Agreement to benefit other qualified government members of National Purchasing Partners, LLC dba Public Safety GPO, dba First Responder GPO, dba Law Enforcement GPO and dba NPPGov; NOW, THEREFORE, Vendor and Purchaser, intending to be legally bound, hereby agree as follows:
ARTICLE 1 – CERTAIN DEFINITIONS
1.1 “Agreement” shall mean this Master Price Agreement, including the main body of this Agreement and Attachments A-F attached hereto and by this reference incorporated herein, including Purchaser’s Request for Proposal No. 1935 (herein “RFP”) and Vendor’s Proposal submitted in response to the RFP (herein “Vendor’s Proposal”) as referenced and incorporated herein as though fully set forth (sometimes referred to collectively as the “Contract Documents”).
1.2 “Applicable Law(s)” shall mean all applicable federal, state and local laws, statutes, ordinances, codes, rules, regulations, standards, orders and other governmental requirements of any kind.
1.3 “Employee Taxes” shall mean all taxes, assessments, charges and other amounts whatsoever payable in respect of, and measured by the wages of, the Vendor’s employees (or subcontractors), as required by the Federal Social Security Act and all amendments thereto and/or any other applicable federal, state or local law.
1.4 “Purchaser’s Destination” shall mean such delivery location(s) or destination(s) as Purchaser may prescribe from time to time.
DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 2 1.5 “Products and Services” shall mean the products and/or services to be sold by Vendor hereunder as identified and described on Attachment A hereto and incorporated herein, as may be updated from time to time by Vendor to reflect products and/or services offered by Vendor generally to its customers.
1.6 “Purchase Order” shall mean any authorized written order for Products and Services sent by Purchaser to Vendor via mail, courier, overnight delivery service, email, fax and/or other mode of transmission as Purchaser and Vendor may from time to time agree.
1.7 “Unemployment Insurance” shall mean the contribution required of Vendor, as an employer, in respect of, and measured by, the wages of its employees (or subcontractors) as required by any applicable federal, state or local unemployment insurance law or regulation.
1.8 “National Purchasing Partners” or “(NPP)” is a subsidiary of two nonprofit health care systems.
The Government Division of NPP, hereinafter referred to as “NPPGov”, provides group purchasing marketing and administrative support for governmental entities within the membership. NPPGov’s membership includes participating public entities across North America.
1.9 “Lead Contracting Agency” shall mean the LEAGUE OF OREGON CITIES, which is the governmental entity that issued the Request for Proposal and awarded this resulting Master Price Agreement.
1.10 “Participating Agencies” shall mean members of National Purchasing Partners for which Vendor has agreed to extend the terms of this Master Price Agreement pursuant to Article 2.6 and Attachment C herein. For purposes of cooperative procurement, “Participating Agency” shall be considered “Purchaser” under the terms of this Agreement.
1.11 “Party” and “Parties” shall mean the Purchaser and Vendor individually and collectively as applicable.
ARTICLE 2 – AGREEMENT TO SELL
2.1 Vendor hereby agrees to sell to Purchaser such Products and Services as Purchaser may order from time to time by Purchase Order, all in accordance with and subject to the terms, covenants and conditions of this Agreement. Purchaser agrees to purchase those Products and Services ordered by Purchaser by Purchase Order in accordance with and subject to the terms, covenants and conditions of this Agreement.
2.2 Vendor may add additional products and services to the contract provided that any additions reasonably fall within the intent of the original RFP specifications. Pricing on additions shall be equivalent to the percentage discount for other similar products. Vendor may provide a web-link with current product listings, which may be updated periodically, as allowed by the terms of the resulting Master Price Agreement.
Vendor may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, and if the products meet the requirements of the solicitation. No products may be added to avoid competitive procurement requirements. LOC may reject any additions without cause.
2.3 All Purchase Orders issued by Purchaser to Vendor for Products during the term (as hereinafter defined) of this Agreement are subject to the provisions of this Agreement as though fully set forth in such Purchase Order. The Vendor retains authority to negotiate above and beyond the terms of this Agreement to meet the Purchaser or Vendor contract requirements. In the event that the provisions of this Agreement conflict with any Purchase Order issued by Purchaser to Vendor, the provisions of this Agreement shall DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 3 govern. No other terms and conditions, including, but not limited to, those contained in Vendor’s standard printed terms and conditions, on Vendor’s order acknowledgment, invoices or otherwise, shall have any application to or effect upon or be deemed to constitute an amendment to or to be incorporated into this Agreement, any Purchase Order, or any transactions occurring pursuant hereto or thereto, unless this Agreement shall be specifically amended to adopt such other terms and conditions in writing by the Parties.
2.4 Notwithstanding any other provision of this Agreement to the contrary, the Lead Contracting Agency shall have no obligation to order or purchase any Products and Services hereunder and the placement of any Purchase Order shall be in the sole discretion of the Participating Agencies. This Agreement is not exclusive. Vendor expressly acknowledges and agrees that Purchaser may purchase at its sole discretion, Products and Services that are identical or similar to the Products and Services described in this Agreement from any third party.
2.5 In case of any conflict or inconsistency between any of the Contract Documents, the documents shall prevail and apply in the following order of priority:
(i) This Agreement;
(ii) The RFP;
(iii) Vendor’s Proposal;
2.6 Extension of contract terms to Participating Agencies:
2.6.1 Vendor agrees to extend the same terms, covenants and conditions available to Purchaser under this Agreement to Participating Agencies, that have executed an Intergovernmental Cooperative Purchasing Agreement (“IGA”) as may be required by each Participating Agency’s local laws and regulations, in accordance with Attachment C. Each Participating Agency will be exclusively responsible for and deal directly with Vendor on matters relating to ordering, delivery, inspection, acceptance, invoicing, and payment for Products and Services in accordance with the terms and conditions of this Agreement as if it were “Purchaser” hereunder. Any disputes between a Participating Agency and Vendor will be resolved directly between them under and in accordance with the laws of the State in which the Participating Agency exists. Pursuant to the IGA, the Lead Contracting Agency shall not incur any liability as a result of the access and utilization of this Agreement by other Participating Agencies.
2.6.2 This Solicitation meets the public contracting requirements of the Lead Contracting Agency and may not be appropriate under or meet Participating Agencies’ procurement laws.
Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements.
2.6.3 Vendor acknowledges execution of a Vendor Administration Fee Agreement with NPPGov, pursuant to the terms of the RFP.
2.7 Oregon Public Agencies are prohibited from use of Products and Services offered under this Agreement that are already provided by qualified nonprofit agencies for disabled individuals as listed on the Department of Administrative Service’s Procurement List (“Procurement List”) pursuant to ORS 279.835-.855.
See www.OregonRehabilitation.org/qrf for more information. Vendor shall not sell products and services identified on the Procurement List (e.g., reconditioned toner cartridges) to Purchaser or Participating Agencies within the state of Oregon.
DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 4 ARTICLE 3 – TERM AND TERMINATION
3.1 The initial contract term shall be for three (3) calendar years from the Effective Date of this Agreement (“Initial Term”). Upon termination of the original three (3) year term, this Agreement shall automatically extend for up to three (3) successive one (1) year periods; (each a “Renewal Term”); provided, however, that the Lead Contracting Agency and/or the Vendor may opt to decline extension of the MPA by providing notification in writing at least thirty (30) calendar days prior to the annual automatic extension anniversary of the Initial Term.
3.2 Either Vendor or the Lead Contracting Agency may terminate this Agreement by written notice to the other party if the other Party breaches any of its obligations hereunder and fails to remedy the breach within thirty (30) days after receiving written notice of such breach from the non-breaching party.
ARTICLE 4 – PRICING, INVOICES, PAYMENT AND DELIVERY
4.1 Purchaser shall pay Vendor for all Products and Services ordered and delivered in compliance with the terms and conditions of this Agreement at the pricing specified for each such Product and Service on Attachment A, including shipping. Unless Attachment A expressly provides otherwise, the pricing schedule set forth on Attachment A hereto shall remain fixed for the Initial Term of this Agreement; provided that manufacturer pricing is not guaranteed and may be adjusted based on the next manufacturer price increase.
Pricing contained in Attachment A shall be extended to all NPPGov, Public Safety GPO, First Responder GPO and Law Enforcement GPO members upon execution of the IGA.
4.2 Vendor shall submit original invoices to Purchaser in form and substance and format reasonably acceptable to Purchaser. All invoices must reference the Purchaser’s Purchase Order number, contain an itemization of amounts for Products and Services purchased during the applicable invoice period and any other information reasonably requested by Purchaser, and must otherwise comply with the provisions of this Agreement. Invoices shall be addressed as directed by Purchaser.
4.3 Unless otherwise specified, Purchaser is responsible for any and all applicable sales taxes.
Attachment A or Vendor’s Proposal (Attachment D) shall specify any and all other taxes and duties of any kind which Purchaser is required to pay with respect to the sale of Products and Services covered by this Agreement and all charges for packing, packaging and loading.
4.4 Except as specifically set forth on Attachments A and F, Purchaser shall not be responsible for any additional costs or expenses of any nature incurred by Vendor in connection with the Products and Services, including without limitation travel expenses, clerical or administrative personnel, long distance telephone charges, etc. (“Incidental Expenses”).
4.5 Price reductions or discount increases may be offered at any time during the contract term and shall become effective upon notice of acceptance from Purchaser.
4.6 Notwithstanding any other agreement of the Parties as to the payment of shipping/delivery costs, and subject to Attachments A, D, and F herein, Vendor shall offer delivery and/or shipping costs prepaid FOB Destination. If there are handling fees, these also shall be included in the pricing.
4.7 Unless otherwise directed by Purchaser for expedited orders, Vendor shall utilize such common carrier for the delivery of Products and Services as Vendor may select; provided, however, that for expedited orders Vendor shall obtain delivery services hereunder at rates and terms not less favorable than those paid by Vendor for its own account or for the account of any other similarly situated customer of Vendor.
DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 5 4.8 Vendor shall have the risk of loss of or damage to any Products until delivery to Purchaser.
Purchaser shall have the risk of loss of or damage to the Products after delivery to Purchaser. Title to Products shall not transfer until the Products have been delivered to and accepted by Purchaser at Purchaser’s Destination.
ARTICLE 5 – INSURANCE
5.1 During the term of this Agreement, Vendor shall maintain at its own cost and expense (and shall cause any subcontractor to maintain) insurance policies providing insurance of the kind and in the amounts generally carried by reasonably prudent manufacturers in the industry, with one or more reputable insurance companies licensed to do business in Oregon and any other state or jurisdiction where Products and Services are sold hereunder. Such certificates of insurance shall be made available to the Lead Contracting Agency upon 48 hours’ notice. BY SIGNING THE AGREEMENT PAGE THE VENDOR AGREES TO THIS
REQUIREMENT AND FAILURE TO MEET THIS REQUIREMENT WILL RESULT IN CANCELLATION OF THIS MASTER PRICE AGREEMENT.
5.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of this Agreement is satisfactorily completed and formally accepted.
Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect the Lead Contracting Agency. The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to the Lead Contracting Agency under such policies. Vendor shall be solely responsible for the deductible and/or self-insured retention and the Lead Contracting Agency, at its option, may require Vendor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit.
5.3 Vendor shall carry Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction over Vendor’s employees engaged in the performance of the work or services, as well as Employer’s Liability insurance. Vendor waives all rights against the Lead Contracting Agency and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers’ Compensation and Employer’s Liability or commercial umbrella liability insurance obtained by Vendor pursuant to this Agreement.
5.4 Insurance required herein shall not be permitted to expire, be canceled, or materially changed without thirty days (30 days) prior written notice to the Lead Contracting Agency.
ARTICLE 6 – INDEMNIFICATION AND HOLD HARMLESS
6.1 Vendor agrees that it shall indemnify, defend and hold harmless Lead Contracting Agency, its respective officials, directors, employees, members and agents (collectively, the “Indemnitees”), from and against any and all damages, claims, losses, expenses, costs, obligations and liabilities (including, without limitation, reasonable attorney’s fees), suffered directly or indirectly by any of the Indemnitees to the extent of, or arising out of, (i) any breach of any covenant, representation or warranty made by Vendor in this Agreement, (ii) any failure by Vendor to perform or fulfill any of its obligations, covenants or agreements set forth in this Agreement, (iii) the negligence or intentional misconduct of Vendor, any subcontractor of Vendor, or any of their respective employees or agents, (iv) any failure of Vendor, its subcontractors, or their respective employees to comply with any Applicable Law, (v) any litigation, proceeding or claim by any third party relating in any way to the obligations of Vendor under this Agreement or Vendor’s performance under this Agreement, (vi) any Employee Taxes or Unemployment Insurance, or (vii) any claim alleging that the DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 6 Products and Services or any part thereof infringe any third party’s U.S. patent, copyright, trademark, trade secret or other intellectual property interest. Such obligation to indemnify shall not apply where the damage, claim, loss, expense, cost, obligation or liability is due to the breach of this Agreement by, or negligence or willful misconduct of, Lead Contracting Agency or its officials, directors, employees, agents or contractors.
The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. The indemnity obligations of Vendor under this Article shall survive the expiration or termination of this Agreement for two years.
6.2 LIMITATION OF LIABILITY: IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR ANY
SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES IN CONNECTION
WITH OR ARISING OUT OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR
INJURIES TO PERSONS OR TO PROPERTY OR LOSS OF PROFITS OR LOSS OF FUTURE BUSINESS
OR REPUTATION, WHETHER BASED ON TORT OR BREACH OF CONTRACT OR OTHER BASIS, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
6.3 The same terms, conditions and pricing of this Agreement may be extended to government members of National Purchasing Partners, LLC. In the event the terms of this Agreement are extended to other government members, each government member (procuring party) shall be solely responsible for the ordering of Products and Services under this Agreement. A non-procuring party shall not be liable in any fashion for any violation by a procuring party, and the procuring party shall hold nonprocuring parties or unrelated purchasing parties harmless from any liability that may arise from action or inaction of the procuring party.
ARTICLE 7 – WARRANTIES
Purchaser shall refer to Vendor’s Proposal for all Vendor and manufacturer express warranties, as well as those warranties provided under Attachment B herein.
ARTICLE 8 - INSPECTION AND REJECTION
8.1 Purchaser shall have the right to inspect and test Products at any time prior to shipment, and within a reasonable time after delivery to the Purchaser’s Destination. Products not inspected within a reasonable time after delivery shall be deemed accepted by Purchaser. The payment for Products shall in no way impair the right of Purchaser to reject nonconforming Products, or to avail itself of any other remedies to which it may be entitled.
8.2 If any of the Products are found at any time to be defective in material or workmanship, damaged, or otherwise not in conformity with the requirements of this Agreement or any applicable Purchase Order, as its exclusive remedy, Purchaser may at its option and at Vendor’s sole cost and expense, elect either to (i) return any damaged, non-conforming or defective Products to Vendor for correction or replacement, or (ii) require Vendor to inspect the Products and remove or replace damaged, non-conforming or defective Products with conforming Products. If Purchaser elects option (ii) in the preceding sentence and Vendor fails promptly to make the necessary inspection, removal and replacement, Purchaser, at its option, may inspect the Products and Vendor shall bear the cost thereof. Payment by Purchaser of any invoice shall not constitute acceptance of the Products covered by such invoice, and acceptance by Purchaser shall not relieve Vendor of its warranties or other obligations under this Agreement.
8.3 The provisions of this Article shall survive the expiration or termination of this Agreement.
DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 7 ARTICLE 9 – SUBSTITUTIONS
Except as otherwise permitted hereunder, Vendor may not make any substitutions of Products, or any portion thereof, of any kind without the prior written consent of Purchaser.
ARTICLE 10 - COMPLIANCE WITH LAWS
10.1 Vendor agrees to comply with all Applicable Laws and at Vendor’s expense, secure and maintain in full force during the term of this Agreement, all licenses, permits, approvals, authorizations, registrations and certificates, if any, required by Applicable Laws in connection with the performance of its obligations hereunder. At Purchaser’s request, Vendor shall provide to Purchaser copies of any or all such licenses, permits, approvals, authorizations, registrations and certificates.
10.2 Purchaser has taken all required governmental action to authorize its execution of this Agreement and there is no governmental or legal impediment against Purchaser’s execution of this Agreement or performance of its obligations hereunder.
ARTICLE 11 – PUBLICITY / CONFIDENTIALITY
11.1 No news releases, public announcements, advertising materials, or confirmation of same, concerning any part of this Agreement or any Purchase Order issued hereunder shall be issued or made without the prior written approval of the Parties. Neither Party shall in any advertising, sales materials or in any other way use any of the names or logos of the other Party without the prior written approval of the other Party.
11.2 Any knowledge or information which Vendor or any of its affiliates shall have disclosed or may hereafter disclose to Purchaser, and which in any way relates to the Products and Services covered by this Agreement shall not, unless otherwise designated by Vendor, be deemed to be confidential or proprietary information, and shall be acquired by Purchaser, free from any restrictions, as part of the consideration for this Agreement.
ARTICLE 12 - RIGHT TO AUDIT
Subject to Vendor’s reasonable security and confidentiality procedures, Purchaser, or any third party retained by Purchaser, may at any time upon prior reasonable notice to Vendor, during normal business hours, audit the books, records and accounts of Vendor to the extent that such books, records and accounts pertain to sale of any Products and Services hereunder or otherwise relate to the performance of this Agreement by Vendor. Vendor shall maintain all such books, records and accounts for a period of at least three (3) years after the date of expiration or termination of this Agreement. The Purchaser’s right to audit under this Article 12 and Purchaser’s rights hereunder shall survive the expiration or termination of this Agreement for a period of three (3) years after the date of such expiration or termination.
ARTICLE 13 - REMEDIES
Except as otherwise provided herein, any right or remedy of Vendor or Purchaser set forth in this Agreement shall not be exclusive, and, in addition thereto, Vendor and Purchaser shall have all rights and remedies under Applicable Law, including without limitation, equitable relief. The provisions of this Article shall survive the expiration or termination of this Agreement.
DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 8 ARTICLE 14 - RELATIONSHIP OF PARTIES
Vendor is an independent contractor and is not an agent, servant, employee, legal representative, partner or joint venture of Purchaser. Nothing herein shall be deemed or construed as creating a joint venture or partnership between Vendor and Purchaser. Neither Party has the power or authority to bind or commit the other.
ARTICLE 15 - NOTICES
All notices required or permitted to be given or made in this Agreement shall be in writing. Such notice(s) shall be deemed to be duly given or made if delivered by hand, by certified or registered mail or by nationally recognized overnight courier to the address specified below:
If to Lead Contracting Agency:
LEAGUE OF OREGON CITIES
1201 Court St. NE
Suite 200
Salem OR 97301
ATTN: Jamie Johnson-Davis
Email: [email protected]
If to Vendor:
LIFE-ASSIST, INC.
11277 Sunrise Park Drive
Rancho Cordova, CA 95742
ATTN: Bryan Holliday
Email: [email protected]
Either Party may change its notice address by giving the other Party written notice of such change in the manner specified above.
ARTICLE 16 - FORCE MAJEURE
Except for Purchaser’s obligation to pay for Products and Services delivered, delay in performance or non-performance of any obligation contained herein shall be excused to the extent such failure or nonperformance is ca used by force majeure. For purposes of this Agreement, “force majeure” shall mean any cause or agency preventing performance of an obligation which is beyond the reasonable control of either Party hereto, including without limitation, fire, flood, sabotage, shipwreck, embargo, strike, explosion, labor trouble, accident, riot, acts of governmental authority (including, without limitation, acts based on laws or regulations now in existence as well as those enacted in the future), acts of nature, and delays or failure in obtaining raw materials, supplies or transportation. A Party affected by force majeure shall promptly provide notice to the other, explaining the nature and expected duration thereof, and shall act diligently to remedy the interruption or delay if it is reasonably capable of being remedied. In the event of a force majeure situation, deliveries or acceptance of deliveries that have been suspended shall not be required to be made upon the resumption of performance.
DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 9 ARTICLE 17 - WAIVER
No delay or failure by either Party to exercise any right, remedy or power herein shall impair such Party’s right to exercise such right, remedy or power or be construed to be a waiver of any default or an acquiescence therein; and any single or partial exercise of any such right, remedy or power shall not preclude any other or further exercise thereof or the exercise of any other right, remedy or power. No waiver hereunder shall be valid unless set forth in writing executed by the waiving Party and then only to the extent expressly set forth in such writing.
ARTICLE 18 - PARTIES BOUND; ASSIGNMENT
This Agreement shall inure to the benefit of and shall be binding upon the respective successors and assigns of the Parties hereto, but it may not be assigned in whole or in part by Vendor without prior written notice to Purchaser which shall not be unreasonably withheld or delayed.
ARTICLE 19 - SEVERABILITY
To the extent possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under Applicable Law. If any provision of this Agreement is declared invalid or unenforceable, by judicial determination or otherwise, such provision shall not invalidate or render unenforceable the entire Agreement, but rather the entire Agreement shall be construed as if not containing the particular invalid or unenforceable provision or provisions and the rights and obligations of the Parties shall be construed and enforced accordingly.
ARTICLE 20 - INCORPORATION; ENTIRE AGREEMENT
20.1 All the provisions of the Attachments hereto are hereby incorporated herein and made a part of this Agreement. In the event of any apparent conflict between any provision set forth in the main body of this Agreement and any provision set forth in the Attachments, including the RFP and/or Vendor’s Proposal, the provisions shall be interpreted, to the extent possible, as if they do not conflict. If such an interpretation is not possible, the provisions set forth in the main body of this Agreement shall control.
20.2 This Agreement (including Attachments and Contract Documents hereto) constitutes the entire Agreement of the Parties relating to the subject matter hereof and supersedes any and all prior written and oral agreements or understandings relating to such subject matter.
ARTICLE 21 - HEADINGS
Headings used in this Agreement are for convenience of reference only and shall in no way be used to construe or limit the provisions set forth in this Agreement.
ARTICLE 22 - MODIFICATIONS
This Agreement may be modified or amended only in writing executed by Vendor and the Lead Contracting Agency. The Lead Contracting Agency and each Participating Agency contracting hereunder acknowledge and agree that any agreement entered into in connection with any Purchase Order hereunder shall constitute a modification of this Agreement as between the Vendor and the Participating Agency. Any modification of this Agreement as between Vendor and any Participating Agency shall not be deemed a modification of this Agreement for the benefit of the Lead Contracting Agency or any other Participating Agency.
DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 10 ARTICLE 23 - GOVERNING LAW
This Agreement shall be governed by and interpreted in accordance with the laws of the State of Oregon or in the case of a Participating Agency’s use of this Agreement, the laws of the State in which the Participating Agency exists, without regard to its choice of law provisions.
ARTICLE 24 - COUNTERPARTS
This Agreement may be executed in counterparts all of which together shall constitute one and the same Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year last written below.
PURCHASER:
Signature: ____________________________________
Printed Name:
Title: ____________________________________________
LEAGUE OF OREGON CITIES
Dated: ____________________________
VENDOR:
Signature: ______________________________
Printed Name:
Title: _____________________________
LIFE-ASSIST, INC.
Dated: ____________________________
DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 5/29/2020
VP Sales & Marketing
Bryan Holliday
Executive Director
5/29/2020
Mike Cully
11 ATTACHMENT A
to Master Price Agreement by and between VENDOR and PURCHASER.
PRODUCTS, SERVICES, SPECIFICATIONS AND PRICES
PUBLIC SAFETY MEDICAL SUPPLIES, EQUIPMENT & MONITORS
Product Category Percentage (%) off
List Price*
(OR fixed price if %
off pricing is not
available)
MEDICAL PRODUCTS AND SUPPLIES 31%
• AIRWAY 31%
• BAGS & CASES 31%
• PERSONAL PROTECTION EQUIPMENT (EMS) 31%
• FLUID ADMINISTRATION/VASCULAR ACCESS 31%
• IMMOBILIZATION AND SUPPLIES 31%
• INFECTION CONTROL 31%
• INSTRUMENTATION 31%
• KITS 31%
• LIGHTS & FLASHLIGHTS 31%
• LINEN 31%
• OXYGEN DELIVERY 31%
• PATIENT HANDLING AND TRANSPORT 31%
• RESUSCITATION EQUIPMENT 31%
• TACTICAL MEDICINE 31%
• TRAINING AND SIMULATION 15%
• TRAUMA 31%
• VEHICLE ACCESSORIES 31%
• WMP PREPAREDNESS 31%
• WOUND CARE 31%
PHARMACEUTICLAS 31%
MEDICAL MONITORS, DEFIBRILLATORS AND DIAGNOSTICS 31%
MEDICAL LIFE SUPPORT EQUIPMENT 31%
MEDICAL INVENTORY MANAGEMENT SYSTEMS 31%
INSTALLION, SERVICE AND MAINTENANCE 15%
OTHER 31%
Pricing contained in this Attachment A shall be extended to all NPPGov members upon execution of the Intergovernmental Agreement.
Participating Agencies may purchase from Vendor’s authorized dealers and distributors, as applicable, provided the pricing and terms of this Agreement are extended to Participating Agencies by such dealers and distributors. Vendor’s authorized dealers and distributors, as applicable, are identified in a [list, link found at http:], as may be updated from time to time. [ A current list may be obtained from Vendor.] DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 12 ATTACHMENT B
to Master Price Agreement by and between VENDOR and PURCHASER.
ADDITIONAL SELLER WARRANTIES
To the extent possible, Vendor will make available all warranties from third party manufacturers of Products not manufactured by Vendor, as well as any warranties identified in this Agreement and Vendor’s Proposal.
DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 13 ATTACHMENT C
to Master Price Agreement by and between VENDOR and PURCHASER.
PARTICIPATING AGENCIES
The Lead Contracting Agency in cooperation with National Purchasing Partners (NPPGov) entered into this Agreement on behalf of other government agencies that desire to access this Agreement to purchase Products and Services. Vendor must work directly with any Participating Agency concerning the placement of orders, issuance of the purchase orders, contractual disputes, invoicing, and payment. The Lead Contracting Agency shall not be held liable for any costs, damages, etc., incurred by any Participating Agency.
Any subsequent contract entered into between Vendor and any Participating Agency shall be construed to be in accordance with and governed by the laws of the State in which the Participating Agency exists. Each Participating Agency is directed to execute an Intergovernmental Cooperative Purchasing Agreement (“IGA”), as set forth on the NPPGov web site, www.nppgov.com. The IGA allows the Participating Agency to purchase Products and Services from the Vendor in accordance with each Participating Agency’s legal requirements as if it were the “Purchaser” hereunder.
DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 14 ATTACHMENT D
to Master Price Agreement by and between VENDOR and PURCHASER.
Vendor’s Proposal
(The Vendor’s Proposal is not attached hereto.)
(The Vendor’s Proposal is incorporated by reference herein.) DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 15 ATTACHMENT E
to Master Price Agreement by and between VENDOR and PURCHASER.
Purchaser’s Request for Proposal
(The Purchaser’s Request for Proposal is not attached hereto.) (The Purchaser’s Request for Proposal is incorporated by reference herein.) DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD 16 ATTACHMENT F
to Master Price Agreement by and between VENDOR and PURCHASER.
ADDITIONAL VENDOR TERMS OF PURCHASE, IF ANY.
DocuSign Envelope ID: 9A96B9D4-FCF2-4FFF-8120-2FFDB55FE2AD Certificate Of Completion
Envelope Id: 9A96B9D4FCF24FFF81202FFDB55FE2AD Status: Completed Subject: Please DocuSign: MPA 1935 LOC and Life-Assist EMS FINAL.pdf Source Envelope:
Document Pages: 16 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Bill DeMars
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1100 Olive Way
Suite 1020
Seattle, WA 98101
[email protected]
IP Address: 173.29.186.28
Record Tracking
Status: Original
5/27/2020 8:53:02 AM
Holder: Bill DeMars
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Bryan Holliday
[email protected]
VP Sales & Marketing
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 96.86.138.29
Sent: 5/27/2020 8:56:20 AM
Viewed: 5/28/2020 9:22:21 AM
Signed: 5/29/2020 11:44:05 AM
Electronic Record and Signature Disclosure:
Accepted: 5/28/2020 9:22:21 AM
ID: 95084c6d-dcdb-4430-87da-17f768e06dbc
Mike Cully
[email protected]
Executive Director
Security Level: Email, Account Authentication
(None) Signature Adoption: Drawn on Device
Using IP Address: 71.63.237.219
Sent: 5/29/2020 11:44:07 AM
Viewed: 5/29/2020 12:09:58 PM
Signed: 5/29/2020 12:10:13 PM
Electronic Record and Signature Disclosure:
Accepted: 5/29/2020 12:09:58 PM
ID: 0870dad9-0279-4868-a1f6-726b8aa785ed
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/29/2020 11:44:07 AM
Certified Delivered Security Checked 5/29/2020 12:09:58 PM Signing Complete Security Checked 5/29/2020 12:10:13 PM Completed Security Checked 5/29/2020 12:10:13 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, National Purchasing Partners (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.
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If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.
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Electronic Record and Signature Disclosure created on: 3/10/2016 2:06:46 PM Parties agreed to: Bryan Holliday, Mike Cully
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COUNCIL COMMUNICATION
CC #: 2419
File #: 0704
Title: Adventure Club Modular Buildings - Contract Purchase Agreements Contact: Rob Nakamura 916-774-5135 [email protected] Meeting Date: 12/7/2022
Item #: 6.3.
RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt resolutions to approve contract purchase agreements with Class Leasing, LLC in the amounts of $390,932.97 and $394,212.98, authorize the City Manager to execute the agreements, and authorize staff to approve change order requests in an amount not to exceed 10% of the contract amounts.
BACKGROUND
Westbrook and Rex Fortune Elementary Schools are currently under construction and scheduled to open in August of 2023. Staff recommends approval of the Contract Purchase Agreements with Class Leasing LLC to provide the modular facilities. These purchases piggyback on the Chawanakee Unified School District contract (Project #11-2018, DSA approved portable buildings), ensuring competitive pricing. Enrollment for these newAdventure Clubs is anticipated to be at or near capacity within the first 2 years.
FISCAL IMPACT
An interfund loan from the Fleet Replacement Fund (4005) to the Youth Development Fund (6591) was approved by City Council on September 7, 2022 to purchase and install the Adventure Club facilities at Westbrook and Rex Fortune Elementary Schools. As a result, projects within the Youth Development Fund have been established to purchase and install both facilities. The final site conditions surrounding the modular buildings are subject to change during the course of construction. As a result, staff requests authorization to approve change order requests in an amount not to exceed 10% of each contract amount. Ongoing maintenance costs and loan repayment will be funded from the Youth Development Fund. There is no General Fund impact.
ENVIRONMENTAL REVIEW
The proposed projects involve the construction of a minor additional structure on existing school grounds, and is categorically exempt from CEQA as a Class 14 Exemption (State CEQA Guidelines 15314). The Exemption has been prepared and no further CEQA action is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal D - Enhance economic vitality
Goal E - Deliver exceptional City services
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Rob Nakamura. Parks, Recreation & Libraries Superintendent Jill Geller, Parks, Recreation & Libraries Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:
Description
Resolution 22-429
CLASS Leasing - Westbrook Agreement
Resolution 22-430
CLASS Leasing - Rex FortuneAgreement
RESOLUTION NO. 22-429
APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY
OF ROSEVILLE AND CLASS LEASING, LLC, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a contract purchase agreement (3002611), to provide fabrication, delivery and installation of a new DSA classroom building at Westbrook Elementary School, by and between the City of Roseville and Class Leasing, LLC, has been reviewed by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said contract purchase agreement is approved and that the City Manager is authorized to execute it on behalf of the City of Roseville, upon receipt and approval of bonds by the City Attorney’s office.
BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract price.
PASSED AND ADOPTED by the Council of the City ofRoseville this day of , 2022, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
Contract Purchase Agreement 3002611
Supplier Details:
Company Class Leasing LLC
Contact Doug Erickson
Address PO Box 996
San Jacinto, CA 92581
Submit your response to:
Company City of Roseville
Contact Tiffany Valdez
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1109
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.
Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.
The following guidelines must be followed for the signature block on the agreement:
Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.
Insurance requirements:
The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Contract Purchase Agreement 3002611
Agreement 3002611
Agreement Date 03-NOV-2022
Revision 0
Agreement Amount 390,932.97 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Class Leasing LLC
PO Box 996
San Jacinto, CA 92581
Phone:
Fax:
Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:
Fax:
Email:
()
()
[email protected]
Description of
Labor,
equipment
and/or materials
PROVIDE THE COMPLETE FABRICATION, DELIVERY AND INSTALLATION OF ONE
NEW DSA CLASSROOM BUILDING AT WESTBROOK ELEMENTARY SCHOOL IN
ACCORDANCE WITH THE ATTACHED CLASS LEASING LLC QUOTE DATED 11/10/22 UTILIZING THE CHAWANAKEE UNIFIED SCHOOL DISTRICT PIGGYBACK
FOR DSA APPROVED PORTABLE BUILDINGS INCLUDING, PURCHASE, LEASE, RELOCATION, DISMANTLE AND REMOVAL, PROJECT #11-2018 AND THE
ATTACHED NEGOTIATED CITY OF ROSEVILLE AND CLASS LEASING LLC NEGOTIATED TERMS AND CONDITIONS.
START DATE: EXECUTED AGREEMENT
END DATE: 6/30/23
PLEASE CONTACT ROB NAKAMURA AT 916-774-5135 FOR QUESTIONS REGARDING THIS AGREEMENT.
Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 13231 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
Tiffany Valdez Phone 1-916-746-1109
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 City of Roseville and Class Leasing LLC negotiated terms and conditions Revised 11/2/22
1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless the City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising, only out of the extent of the contractor’s negligence, while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City’s sole or active negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.
3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.
4. Time is of the essence of this Agreement.
5. At any time during the term of this Agreement, the City has the right to terminate this Agreement provided Contractor is given a thirty (30) day notice.
6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.
7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California per Class Leasing Quote.
8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the Contractor’s plans and specifications and will govern this Agreement.
9. All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm. Prevailing Wages will be paid and Certified Payroll required for all work done at the site. 10a.Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
10b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney. 10c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage (except Workers’ Compensation) and for ongoing and completed operations. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor’s policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City’s insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (“ISO”) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.
Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater. 10d. Cancellation/Modification. Contractor shall provide ten (10) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
10e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City’s own insurance shall be called upon to protect it as a named insured.
10f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor’s work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement. Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City’s indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request. 10g. Self Insurance retentions are not declared and not subject to change. A policy will be submitted only in the event of a claim. 10i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.
11. Contractor shall comply with all DSA requirement.
12. In the event that the terms of any attachment or exhibit conflict with any terms of this Service Agreement, The Class Leasing Open Piggyback Contract with the Chawanakee USD #11, and the terms of the Class Leasing quote, shall control. Class Leasing Quotation of 11/10/22 attached as "Exhibit A" shall be apart of this contract. 3 Contract Purchase Agreement 3002611
13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by e-mail delivery of a “.pdf” format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or “.pdf” signature page were an original thereof.
14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys’ fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.
16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.
17. No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
18. Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work. 4 The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.
Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City Reserves the right to withold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.
Construction T&C
REV 3/2/21 JS
Contract Purchase Agreement 3002611
Contract Purchase Agreement 3002611
ATTACHMENT A
HUMAN RESOURCES/RISK MANAGEMENT DIVISION
INSURANCE REQUIREMENTS
AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):
Construction:X
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
5 Contract Purchase Agreement 3002611
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.
How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX.
Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.
Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 6 Contract Purchase Agreement 3002611
Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 7 Qty. UOM Unit Price
A) 1 SUM $ 314,691.42
B) 1 SUM $ 7,797.60
C) 1 SUM $ 24,992.90
Qty. UOM Unit Price
D) 5 EA $ 5,902.00
E) 1 EA $ 480.00
F) 1 SUM $ 9,348.00
G) 1 SUM $ 4,231.68
H) 1 SUM $ 4,350.01
I) 1 SUM $ 7,175.28
.
.
.
.
.
.
. Upgraded Vinyl Plank Flooring w/ 4" Rubber Cove Base
. Vinyl finish interior tackable walls
. Insta-hot water heaters (3)
. SC Legacy Walnut 3070 interior doors with passage hardware, one (1) each, w/ 2' x 2' view panel .
. 40 linear feet of partition wall
.
.
.
Sale Tax @ 7.75% $ 24,992.90
Bonding $ 7,175.28
EPDM roofing
5'-0" front overhang and 2'-6" rear overhang (overhangs are enclosed) Gutters and downspouts
Sub-Total - Mobilization: $ 43,451.05
GENERAL NOTES
Pricing: This proposal is good for 30-days.
MOBILIZATION (One-Time Charges)
Description Total Charge
$ 17,866.08
Crew Per Diem $ 4,231.68
W/S Utlities within 5' $ 4,350.01
QUOTATION
November 10,2022
P.O. Box 996, San Jacinto, CA 92581
Douglas Erickson
California Sales Mgr.
[email protected]
Ofc: 951.943.1908
48' x 40' Standard new DSA Classroom building
916-774-5135
Ramps, Decks and Landings $ 7,797.60
Fuel Surcharge $ 480.00
Installation $ 9,348.00
Sub-Total - Sale: $ 347,481.92
DESCRIPTION (Sale Pricing)
Description Total Charge
48' x 40' Modular Adventure Club, per attached specification Sheet $ 314,691.42
Email: [email protected] Email:
Phone: 916-774-5135 Phone:
Cell: 530-333-3134
District: City Of Roseville
Parks,Recreation and Libraries
316 Vernon Street, Ste 400
Roseville, CA 95678
Site Location: Westbrook Elementary
4501 Solaire Drive
Roseville, CA 95747
Attn: Mr. Rob Nakamura Site Contact: Mr. Rob Nakamura
[email protected]
Exterior windows - (4) 8040 XOX, (2) 4040 XO
Color And Materials: All materials, unless otherwise stated on approved plans, are based on Class Leasing standard selections. Class Leasing will supply electronic color selections to choose from for the construction (if non-standard purchase). Selections will need to be made prior to procurement of materials and production or preparation of buildings.
5/8" Duratemp exterior siding with two colors (body and trim) Special Notes: Quote # 21431/Project # 19582
TOTAL CONTRACT: $ 390,932.97
Delivery: Factory offline dates are TBD. DSA buildings approval are required prior to scheduling online and offline dates.
Substitutes And Alternates: Class Leasing reserves the right to substitute for Class Leasing standards.
Special Notes: Based on Chawanakee Piggyback Contract 11-2018 renewed 4/13/22 - Prevailing Wage for on-site work
INCLUSIONS
Duplex Wall Receptacles (15)
T-grid ceiling system with ceiling tile 2910
One (1) Single phase 200 amp panel box, single phase power Delivery , buildings and ramps
Single sloped roof
.
. WIC Grade cabinets, per drawing
.
. Three (3) Classroom sinks with bubblers
.
.
.
.
.
. 4 ton HVAC HP (2)
.
.
.
.
. Sprinkler System with exterior Riser, valves.
. Standard Installation with bulding and ramp skirting. . One (1) 15' x 6'-6" Deck with 4' x 18' steel ramp with 5' x 7' landing and handrails. . Ramp Toe -to - Grade to be assessed at time of installation. .
1. 2. Installation is at prevailing wages; PSA and PLA is excluded
3. If site is "High Seismic" the upgrade from a "Low Seismic" building to "High Seismic" is at an additional charge at time of change
4. DSA 1-MR is billed at $2,200.00 upon request and include two reviews
5. Rebar Shop review is billed at $800.00 upon request and includes four (4) hours are included
6. Concrete mix review is billed at $800.00 upon request four (4) hours are included
7. 8.
9. 10.
11. 12.
13. 14.
15. 16.
17. 18.
19. 20.
21. 22.
23. 24.
25. 26.
27. 28. Modular hydraulic elevator is excluded, however, may be required by DSA, please see optional pricing to under special notes
29. 30.
Exterior duplex GFCI receptacles w/weatherproof covers, two (2) each 20 amp duplex wall receptacles,fifteeen (15) each
Porch lights, LED, surface mounted at exterior door locations Empty J-boxes with covers, 3/4" conduit to attic, per Class Leasing Sheets LED lights; 2' X 4' LED troffer
Data boxes, stubbed to above ceiling w/single 3/4" conduitseven(7) each Occupancy sensors (2) each
Concrete foundation, unless otherwise listed above as included City permits, escorts, pilot cars
Transition of ramp toe to grade; ramps are fixed at 11' feet in length, transition to grade by District Soundboard interior walls, unless otherwise noted herein Pressure treated wood foundation.
Fire extinguisher, bracket mounted (2)
Interior duplex GFCI receptacles , three (3) each
Modular width is 11'-11", per floor for an overall width of a nominal 12'-0" Seismic separation (6" common wall foundation), option is available at an additional charge.
DSA site project approvals
Building permit submittal, and final site & building approval
THIS PROPOSAL DOES NOT INCLUDE ANY OF THE FOLLOWING
Engineering beyond Class Leasing DSA (Division of State Architect) Modular Engineering Packages for State Modular Certification; unless stated otherwise herein.
Security screens or security doors
Handling of, mitigation, or remediation of any hazardous materials Anything not specifically included is excluded
Connection of site utilities, FA & low voltage systems, except as noted Extraordinary cost related to rad closure or specialty moving permits, access, and transportation Class Leasing is not responsible for STC ratings, unless specifically stated.
Class Leasing is not responsible for delays with the coastal commission, air pollution, FAA permits and restrictions Pricing for proposal common wall foundation is based upon a required level site, assuming tolerances, as acceptable to Class Leasing.
Additional ramp and/or handrail extension beyond what is quoted above. Option is available at an additional charge. 2019 CBC/Energy Code
On site inspections
Services, manifolds, conduits, panels, meters, disconnects, connections, etc. to site electrical or gas services; unless stated otherwise herein.
Any voice, security, notification, fire alarm or fire suppressions systems; unless stated FFE, signage, HVAC testing and balancing, condensation drains, etc.; unless stated otherwise herein.
Class Leasing Standard Sale Agreement & Proposal
This proposal is subject to Class Leasing, LLC, herein known as "Class Leasing" credit approval of Customer. Equipment is subject to availability. By signing below, customer accepts the terms of this proposal including prices, specifications and referenced documentation, and instructs Class Leasing to make appropriate arrangements for the preparation and manufacturer of the Equipment identified herein and agrees that such signature constitutes customer's acceptance of and agreement to the Class Leasing Sales Agreement. Such sale, and the customer's agreement thereto, is subject to Class Leasing's standard terms and conditions that are incorporated by reference herein. Customer may request a copy of the terms and conditions from Class Leasing. No alterations, additions, exceptions, or changes to any Proposal or Agreement made by Customer shall be effective against Class Leasing, whether made hereon, contained in any printed form of Sale or elsewhere, unless accepted in writing by Class Leasing. Any customer purchase order or other customer-provided document purporting to replace, supersede or supplement the terms and conditions of the Class Leasing Sale Agreement shall carry no force or effect except as an instrument of billing.
REFERENCE DOCUMENTS
Building Drawing No. by Class Leasing
RFP Documents:
ACCEPTANCE & ACKNOWLEDGEMENTS
Date: November 2, 2022 Date:
Name: Douglas C. Erickson Name:
Title: California Sales Manager Title:
CLASS LEASING, LLC CUSTOMER
Signature: D. C. Erickson Signature:
Building Specifications/PC Dated: New PC
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PUBLIC WORKS
FAITHFUL PERFORMANCE BOND
(Project: ______________________________________________) WHEREAS, the City of Roseville (“CITY”) has awarded a bid and contract to ___________________________________________________________________ as contractor (“PRINCIPAL”) for the public work described as __________________ _________________________________________________ (the “WORK”). The contract (“AGREEMENT”), for the public work described above, and all of its terms and conditions are incorporated by reference and made a part hereof; and WHEREAS, the PRINCIPAL is required to furnish a bond in connection with the AGREEMENT guaranteeing its faithful performance; and
NOW, THEREFORE, we the undersigned PRINCIPAL and _________________ ____________________________, a _______________________________, admitted and duly authorized to transact business under the laws of the State of California, as SURETY (“SURETY”), are held and firmly bound unto the CITY or its successors and assigns in the sum of ____________________________________________________ dollars ($___________________) (which amount is not less than 100% of the AGREEMENT price) to be paid to the CITY or its successors and assigns; and for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns jointly and severally, firmly by these presents.
The condition of this obligation is such that if the PRINCIPAL, or its heirs, executors, administrators, successors or assigns, shall abide by, and in all respects promptly and faithfully perform the covenants, conditions and provisions in said AGREEMENT and any alteration thereof made as therein provided, notice of which alterations to Surety being hereby waived, on its part to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless CITY, its officers, agents, employees, volunteers as therein stipulated, then this obligation shall be null and void; otherwise, this obligation shall be and remain in full force and effect.
As condition precedent to the satisfactory completion of the contract, the obligation of the PRINCIPAL and SURETY under this Bond shall remain in effect for a period of one (1) year after the completion and acceptance of the WORK. During that time, if the PRINCIPAL, its heirs, executors, administrators, successors or assigns fails to make full, complete and satisfactory repair and replacement or totally protect the CITY from any loss or damage made evident during that year which results from or is caused by either defective materials or faulty workmanship in the prosecution of the WORK, then the obligation shall remain in full force and effect. However, anything in Bond No. __________
Premium $_________
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this paragraph to the contrary notwithstanding, the obligation of the SURETY shall continue so long as any obligation of the PRINCIPAL remains.
No prepayment or delay in payments, and no change, extension, addition or alteration of any provision of the AGREEMENT or in the specifications agreed to between the PRINCIPAL and the CITY, or any forbearance on the part of the CITY shall operate to relieve the SURETY. The SURETY hereby waives the provisions of Section 2819 of the California Civil Code. The SURETY waives all rights of subrogation against the CITY or any person employed by the CITY. If the contract price increases by the issuance of change orders, the amount specified in this bond shall increase by the same amount.
Whenever PRINCIPAL shall be and declared by CITY to be in default under the AGREEMENT, SURETY shall promptly remedy the default, or shall promptly do one of the follow at CITY’s election:
1. Undertake through its agents or independent contractors, reasonably acceptable to CITY, to complete the AGREEMENT in accordance with its terms and conditions and to pay and perform all obligations of PRINCIPAL under the AGREEMENT, including without limitation, all obligations with respect to warranties, guarantees, and the payment of liquidated damages.
2. Reimburse CITY for all costs CITY incurs in completing the AGREEMENT, and in correcting, repairing or replacing defects in materials or workmanship and/or materials and workmanship which do not conform to the specifications in the AGREEMENT.
SURETY’s obligations hereunder are independent of the obligations of any other surety for the performance of the AGREEMENT, and suit may be brought against SURETY and such other sureties, jointly and severally, or against any one or more of them, or against less than all of them without impairing CITY’s rights against the others.
No right of action shall accrue on this bond to or for the use of any person or corporation other than CITY or its successors or assigns.
As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorneys' fees, incurred by CITY in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. [SIGNATURES NEXT PAGE]
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IN WITNESS WHEREOF, this instrument has been duly executed by the PRINCIPAL and SURETY above-named, on the ____ day of __________________, 20___.
PRINCIPAL: SURETY:
BY:____________________________ BY:__________________________ PRINT NAME: ________________________ PRINT NAME: ______________________ PRINT TITLE: ________________________ PRINT TITLE:_______________________ AND MAILING ADDRESS:
BY: ___________________________ _____________________________ PRINT NAME: ________________________ ___________________________________ PRINT TITLE:_________________________ ___________________________________ (Notarization by Surety and copy of
Power of Attorney required.)
APPROVED AS TO FORM:
BY: ________
City Attorney
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PUBLIC WORKS
LABOR AND MATERIALS PAYMENT BOND
(Project: ______________________________________________) WHEREAS, the City of Roseville (“CITY”), has awarded a bid and contract to ______________________________________________________________________ as contractor (“PRINCIPAL”), for the public work described as ____________________ ________________________________________________ (the “WORK”). The contract (“AGREEMENT”), for the public work described above, and all of its terms and conditions are incorporated by reference and made a part hereof; and WHEREAS, the PRINCIPAL is required to furnish a bond in connection with the AGREEMENT guaranteeing payment of persons who provide labor and material; and NOW, THEREFORE, we the undersigned PRINCIPAL and _________________ ____________________________, a _______________________________, admitted and duly authorized to transact business under the laws of the State of California, as SURETY (“SURETY”), are held and firmly bound unto the CITY or its successors and assigns in the sum of ____________________________________________________ dollars ($___________________) (which amount is not less than 100% of the AGREEMENT price) to be paid to the CITY or its successors and assigns; and for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns jointly and severally, firmly by these presents.
The condition of the obligation is such that if the PRINCIPAL, its subcontractors, heirs, executors, administrators, successors or assigns fails to pay any of the persons named in Section 8004 or 9100 of the Civil Code of the State of California, or the amounts due under the Unemployment Insurance Code of the State of California, or any amounts required to be deducted, withheld and paid over to the Employment Development Department from the wages of employees of the PRINCIPAL and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to work or labor performed by any such claimant, that the SURETY will pay for the same, in an amount not exceeding the sum specified in this bond, and also, in case suit is brought upon the bond, shall pay reasonable attorneys’ fees, to be fixed by the Court.
This bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file a Stop Payment Notice pursuant to the provisions of Section 9350 et seq. of the Civil Code of the State of California, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Bond No. __________
Premium $_________
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No prepayment or delay in payments, and no change, extension, addition or alteration of any provision of the AGREEMENT or in the specifications agreed to between the PRINCIPAL and the CITY, or any forbearance on the part of the CITY shall operate to relieve the SURETY. The SURETY hereby waives the provisions of Section 2819 of the California Civil Code. The SURETY waives all rights of subrogation against the CITY or any person employed by the CITY. If the contract price increases by the issuance of change orders, the amount specified in this bond shall increase by the same amount.
As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorneys' fees, incurred by CITY in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.
IN WITNESS WHEREOF, this instrument has been duly executed by the PRINCIPAL and SURETY above-named, on the _____ day of __________________, 20__.
PRINCIPAL: SURETY:
BY:____________________________ BY:__________________________ PRINT NAME: ________________________ PRINT NAME: ______________________ PRINT TITLE: ________________________ PRINT TITLE:_______________________ AND MAILING ADDRESS:
BY: ___________________________ _____________________________ PRINT NAME: ________________________ ___________________________________ PRINT TITLE:_________________________ ___________________________________ (Notarization by Surety and copy of
Power of Attorney required.)
APPROVED AS TO FORM:
BY: ________
City Attorney
RESOLUTION NO. 22-430
APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY
OF ROSEVILLE AND CLASS LEASING, LLC, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a contract purchase agreement (3002631), to provide fabrication, delivery and installation of a new DSA classroom building at Rex Fortune Elementary School, by and between the City of Roseville and Class Leasing, LLC, has been reviewed by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said contract purchase agreement is approved and that the City Manager is authorized to execute it on behalf of the City of Roseville, upon receipt and approval of bonds by the City Attorney’s office.
BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract price.
PASSED AND ADOPTED by the Council of the City ofRoseville this day of , 2022, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
Contract Purchase Agreement 3002631
Supplier Details:
Company Class Leasing LLC
Contact Doug Erickson
Address PO Box 996
San Jacinto, CA 92581
Submit your response to:
Company City of Roseville
Contact Tiffany Valdez
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1109
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.
Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.
The following guidelines must be followed for the signature block on the agreement:
Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.
Insurance requirements:
The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Contract Purchase Agreement 3002631
Agreement 3002631
Agreement Date 03-NOV-2022
Revision 0
Agreement Amount 394,212.98 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Class Leasing LLC
PO Box 996
San Jacinto, CA 92581
Phone:
Fax:
Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:
Fax:
Email:
()
()
[email protected]
Description of
Labor,
equipment
and/or materials
PROVIDE THE COMPLETE FABRICATION, DELIVERY AND INSTALLATION OF ONE
NEW DSA CLASSROOM BUILDING AT REX FORTUNE ELEMENTARY SCHOOL IN
ACCORDANCE WITH THE ATTACHED CLASS LEASING LLC QUOTE DATED 11/10/22 UTILIZING THE CHAWANAKEE UNIFIED SCHOOL DISTRICT PIGGYBACK
FOR DSA APPROVED PORTABLE BUILDINGS INCLUDING, PURCHASE, LEASE, RELOCATION, DISMANTLE AND REMOVAL, PROJECT #11-2018 AND THE
ATTACHED NEGOTIATED CITY OF ROSEVILLE AND CLASS LEASING LLC NEGOTIATED TERMS AND CONDITIONS.
START DATE: EXECUTED AGREEMENT
END DATE: 6/30/23
PLEASE CONTACT ROB NAKAMURA AT 916-774-5135 FOR QUESTIONS REGARDING THIS AGREEMENT.
Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 13231 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
Tiffany Valdez Phone 1-916-746-1109
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 City of Roseville and Class Leasing LLC negotiated terms and conditions Revised 11/2/22
1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless the City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising, only out of the extent of the contractor’s negligence, while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City’s sole or active negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.
3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.
4. Time is of the essence of this Agreement.
5. At any time during the term of this Agreement, the City has the right to terminate this Agreement provided Contractor is given a thirty (30) day notice.
6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.
7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California per Class Leasing Quote.
8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the Contractor’s plans and specifications and will govern this Agreement.
9. All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm. Prevailing Wages will be paid and Certified Payroll required for all work done at the site. 10a.Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
10b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney. 10c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage (except Workers’ Compensation) and for ongoing and completed operations. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor’s policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City’s insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (“ISO”) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.
Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater. 10d. Cancellation/Modification. Contractor shall provide ten (10) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
10e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City’s own insurance shall be called upon to protect it as a named insured.
10f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor’s work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement. Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City’s indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request. 10g. Self Insurance retentions are not declared and not subject to change. A policy will be submitted only in the event of a claim. 10i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.
11. Contractor shall comply with all DSA requirement.
12. In the event that the terms of any attachment or exhibit conflict with any terms of this Service Agreement, The Class Leasing Open Piggyback Contract with the Chawanakee USD #11, and the terms of the Class Leasing quote, shall control. Class Leasing Quotation of 11/10/22 attached as "Exhibit A" shall be apart of this contract. 3 Contract Purchase Agreement 3002631
13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by e-mail delivery of a “.pdf” format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or “.pdf” signature page were an original thereof.
14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys’ fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.
16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.
17. No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
18. Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work. 4 The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.
Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City Reserves the right to withold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.
Construction T&C
REV 3/2/21 JS
Contract Purchase Agreement 3002631
Contract Purchase Agreement 3002631
ATTACHMENT A
HUMAN RESOURCES/RISK MANAGEMENT DIVISION
INSURANCE REQUIREMENTS
AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):
Construction:X
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
5 Contract Purchase Agreement 3002631
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.
How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX.
Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.
Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 6 Contract Purchase Agreement 3002631
Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 7 Qty. UOM Unit Price
A) 1 SUM $ 314,691.42
B) 1 SUM $ 10,200.00
C) 1 SUM $ 25,179.09
Qty. UOM Unit Price
D) 5 EA $ 5,902.00
E) 1 EA $ 480.00
F) 1 SUM $ 9,348.00
G) 1 SUM $ 4,231.68
H) 1 SUM $ 4,350.01
I) 1 SUM $ 7,175.28
.
.
.
.
.
.
. Upgraded Vinyl Plank Flooring w/ 4" Rubber Cove Base
. Vinyl finish interior tackable walls
. Insta-hot water heaters (3)
. SC Legacy Walnut 3070 interior doors with passage hardware, one (1) each, w/ 2' x 2' view panel .
. 40 linear feet of partition wall
.
.
.
Delivery , buildings and ramps
Single sloped roof
TOTAL CONTRACT: $ 394,212.98
Delivery: Factory offline dates are TBD. DSA buildings approval are required prior to scheduling online and offline dates.
Substitutes And Alternates: Class Leasing reserves the right to substitute for Class Leasing standards.
Special Notes: Based on Chawanakee Piggyback Contract 11-2018 renewed 4/13/22 - Prevailing Wage for on-site work
INCLUSIONS
Duplex Wall Receptacles (15)
T-grid ceiling system with ceiling tile 2910
One (1) Single phase 150 amp panel box, single phase power Exterior windows - (4) 8040 XOX, (2) 4040 XO
Color And Materials: All materials, unless otherwise stated on approved plans, are based on Class Leasing standard selections. Class Leasing will supply electronic color selections to choose from for the construction (if non-standard purchase). Selections will need to be made prior to procurement of materials and production or preparation of buildings.
5/8" Duratemp exterior siding with two colors (body and trim) Special Notes:
Email:
Phone: 916-774-5135 Phone:
Cell: 530-333-3134
District: City Of Roseville
Parks,Recreation and Libraries
316 Vernon Street, Ste 400
Roseville, CA 95678
Site Location: Rex Fortune Elementary
4601 Upland Drive
Roseville, CA 95747
Attn: Mr. Rob Nakamura Site Contact: Mr. Rob Nakamura
[email protected]
QUOTATION
November 10,2022
P.O. Box 996, San Jacinto, CA 92581
Douglas Erickson
California Sales Mgr.
[email protected]
Ofc: 951.943.1908
48' x 40' Standard new DSA Classroom building
916-774-5135
Ramps, Decks and Landings $ 10,200.00
Fuel Surcharge $ 480.00
Installation $ 9,348.00
Sub-Total - Sale: $ 350,070.51
DESCRIPTION (Sale Pricing)
Description Total Charge
48' x 40' Modular Adventure Club, per attached specification Sheet $ 314,691.42
Email: [email protected]
Sale Tax @ 7.75% $ 25,179.09
Performance and Payment Bonds $ 7,866.70
EPDM roofing
5'-0" front overhang and 2'-6" rear overhang (overhangs are enclosed) Gutters and downspouts
Sub-Total - Mobilization: $ 44,142.47
GENERAL NOTES
Pricing: This proposal is good for 30-days.
MOBILIZATION (One-Time Charges)
Description Total Charge
$ 17,866.08
Crew Per Diem $ 4,231.68
W/S Utlities within 5' $ 4,350.01
.
. WIC Grade cabinets, per drawing
.
. Three (3) Classroom sinks with bubblers
.
.
.
.
.
. 4 ton HVAC HP (2)
.
.
.
.
. Sprinkler System with exterior Riser, valves.
. Standard Installation on wood foundation with building and ramp skirting. . One (1) 15' x 6'-6" Deck with 4' x 18' steel ramp with 5' x 7' landing and handrails. . Ramp Toe -to - Grade to be assessed at time of installation. .
1. 2. Installation is at prevailing wages; PSA and PLA is excluded
3. If site is "High Seismic" the upgrade from a "Low Seismic" building to "High Seismic" is at an additional charge at time of change
4. DSA 1-MR is billed at $2,200.00 upon request and include two reviews
5. Rebar Shop review is billed at $800.00 upon request and includes four (4) hours are included
6. Concrete mix review is billed at $800.00 upon request four (4) hours are included
7. 8.
9. 10.
11. 12.
13. 14.
15. 16.
17. 18.
19. 20.
21. 22.
23. 24.
25. 26.
27. 28. Modular hydraulic elevator is excluded, however, may be required by DSA, please see optional pricing to under special notes
29. 30.
2019 CBC/Energy Code
On site inspections
Services, manifolds, conduits, panels, meters, disconnects, connections, etc. to site electrical or gas services; unless stated otherwise herein.
Any voice, security, notification, fire alarm or fire suppressions systems; unless stated FFE, signage, HVAC testing and balancing, condensation drains, etc.; unless stated otherwise herein.
Security screens or security doors
Handling of, mitigation, or remediation of any hazardous materials Anything not specifically included is excluded
Connection of site utilities, FA & low voltage systems, except as noted Extraordinary cost related to rad closure or specialty moving permits, access, and transportation Class Leasing is not responsible for STC ratings, unless specifically stated.
Class Leasing is not responsible for delays with the coastal commission, air pollution, FAA permits and restrictions Pricing for proposal common wall foundation is based upon a required level site, assuming tolerances, as acceptable to Class Leasing.
Additional ramp and/or handrail extension beyond what is quoted above. Option is available at an additional charge.
Concrete foundation, unless otherwise listed above as included City permits, escorts, pilot cars
Transition of ramp toe to grade; ramps are fixed at 11' feet in length, transition to grade by District Soundboard interior walls, unless otherwise noted herein Pressure treated wood foundation.
Fire extinguisher, bracket mounted (2)
Interior duplex GFCI receptacles , three (3) each
Modular width is 11'-11", per floor for an overall width of a nominal 12'-0" Seismic separation (6" common wall foundation), option is available at an additional charge.
DSA site project approvals
Building permit submittal, and final site & building approval
THIS PROPOSAL DOES NOT INCLUDE ANY OF THE FOLLOWING
Engineering beyond Class Leasing DSA (Division of State Architect) Modular Engineering Packages for State Modular Certification; unless stated otherwise herein. 20 amp duplex wall receptacles,fifteeen (15) each
Porch lights, LED, surface mounted at exterior door locations Empty J-boxes with covers, 3/4" conduit to attic, per Class Leasing Sheets LED lights; 2' X 4' LED troffer
Data boxes, stubbed to above ceiling w/single 3/4" conduitseven(7) each Occupancy sensors (2) each
Exterior duplex GFCI receptacles w/weatherproof covers, two (2) each
Class Leasing Standard Sale Agreement & Proposal
Date: November 2, 2022 Date:
Name: Douglas C. Erickson Name:
Title: California Sales Manager Title:
CLASS LEASING, LLC CUSTOMER
Signature: D. C. Erickson Signature:
Building Specifications/PC Dated: New PC
This proposal is subject to Class Leasing, LLC, herein known as "Class Leasing" credit approval of Customer. Equipment is subject to availability. By signing below, customer accepts the terms of this proposal including prices, specifications and referenced documentation, and instructs Class Leasing to make appropriate arrangements for the preparation and manufacturer of the Equipment identified herein and agrees that such signature constitutes customer's acceptance of and agreement to the Class Leasing Sales Agreement. Such sale, and the customer's agreement thereto, is subject to Class Leasing's standard terms and conditions that are incorporated by reference herein. Customer may request a copy of the terms and conditions from Class Leasing. No alterations, additions, exceptions, or changes to any Proposal or Agreement made by Customer shall be effective against Class Leasing, whether made hereon, contained in any printed form of Sale or elsewhere, unless accepted in writing by Class Leasing. Any customer purchase order or other customer-provided document purporting to replace, supersede or supplement the terms and conditions of the Class Leasing Sale Agreement shall carry no force or effect except as an instrument of billing.
REFERENCE DOCUMENTS
Building Drawing No. by Class Leasing
RFP Documents:
ACCEPTANCE & ACKNOWLEDGEMENTS
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PUBLIC WORKS
FAITHFUL PERFORMANCE BOND
(Project: ______________________________________________) WHEREAS, the City of Roseville (“CITY”) has awarded a bid and contract to ___________________________________________________________________ as contractor (“PRINCIPAL”) for the public work described as __________________ _________________________________________________ (the “WORK”). The contract (“AGREEMENT”), for the public work described above, and all of its terms and conditions are incorporated by reference and made a part hereof; and WHEREAS, the PRINCIPAL is required to furnish a bond in connection with the AGREEMENT guaranteeing its faithful performance; and
NOW, THEREFORE, we the undersigned PRINCIPAL and _________________ ____________________________, a _______________________________, admitted and duly authorized to transact business under the laws of the State of California, as SURETY (“SURETY”), are held and firmly bound unto the CITY or its successors and assigns in the sum of ____________________________________________________ dollars ($___________________) (which amount is not less than 100% of the AGREEMENT price) to be paid to the CITY or its successors and assigns; and for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns jointly and severally, firmly by these presents.
The condition of this obligation is such that if the PRINCIPAL, or its heirs, executors, administrators, successors or assigns, shall abide by, and in all respects promptly and faithfully perform the covenants, conditions and provisions in said AGREEMENT and any alteration thereof made as therein provided, notice of which alterations to Surety being hereby waived, on its part to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless CITY, its officers, agents, employees, volunteers as therein stipulated, then this obligation shall be null and void; otherwise, this obligation shall be and remain in full force and effect.
As condition precedent to the satisfactory completion of the contract, the obligation of the PRINCIPAL and SURETY under this Bond shall remain in effect for a period of one (1) year after the completion and acceptance of the WORK. During that time, if the PRINCIPAL, its heirs, executors, administrators, successors or assigns fails to make full, complete and satisfactory repair and replacement or totally protect the CITY from any loss or damage made evident during that year which results from or is caused by either defective materials or faulty workmanship in the prosecution of the WORK, then the obligation shall remain in full force and effect. However, anything in Bond No. __________
Premium $_________
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this paragraph to the contrary notwithstanding, the obligation of the SURETY shall continue so long as any obligation of the PRINCIPAL remains.
No prepayment or delay in payments, and no change, extension, addition or alteration of any provision of the AGREEMENT or in the specifications agreed to between the PRINCIPAL and the CITY, or any forbearance on the part of the CITY shall operate to relieve the SURETY. The SURETY hereby waives the provisions of Section 2819 of the California Civil Code. The SURETY waives all rights of subrogation against the CITY or any person employed by the CITY. If the contract price increases by the issuance of change orders, the amount specified in this bond shall increase by the same amount.
Whenever PRINCIPAL shall be and declared by CITY to be in default under the AGREEMENT, SURETY shall promptly remedy the default, or shall promptly do one of the follow at CITY’s election:
1. Undertake through its agents or independent contractors, reasonably acceptable to CITY, to complete the AGREEMENT in accordance with its terms and conditions and to pay and perform all obligations of PRINCIPAL under the AGREEMENT, including without limitation, all obligations with respect to warranties, guarantees, and the payment of liquidated damages.
2. Reimburse CITY for all costs CITY incurs in completing the AGREEMENT, and in correcting, repairing or replacing defects in materials or workmanship and/or materials and workmanship which do not conform to the specifications in the AGREEMENT.
SURETY’s obligations hereunder are independent of the obligations of any other surety for the performance of the AGREEMENT, and suit may be brought against SURETY and such other sureties, jointly and severally, or against any one or more of them, or against less than all of them without impairing CITY’s rights against the others.
No right of action shall accrue on this bond to or for the use of any person or corporation other than CITY or its successors or assigns.
As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorneys' fees, incurred by CITY in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. [SIGNATURES NEXT PAGE]
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IN WITNESS WHEREOF, this instrument has been duly executed by the PRINCIPAL and SURETY above-named, on the ____ day of __________________, 20___.
PRINCIPAL: SURETY:
BY:____________________________ BY:__________________________ PRINT NAME: ________________________ PRINT NAME: ______________________ PRINT TITLE: ________________________ PRINT TITLE:_______________________ AND MAILING ADDRESS:
BY: ___________________________ _____________________________ PRINT NAME: ________________________ ___________________________________ PRINT TITLE:_________________________ ___________________________________ (Notarization by Surety and copy of
Power of Attorney required.)
APPROVED AS TO FORM:
BY: ________
City Attorney
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PUBLIC WORKS
LABOR AND MATERIALS PAYMENT BOND
(Project: ______________________________________________) WHEREAS, the City of Roseville (“CITY”), has awarded a bid and contract to ______________________________________________________________________ as contractor (“PRINCIPAL”), for the public work described as ____________________ ________________________________________________ (the “WORK”). The contract (“AGREEMENT”), for the public work described above, and all of its terms and conditions are incorporated by reference and made a part hereof; and WHEREAS, the PRINCIPAL is required to furnish a bond in connection with the AGREEMENT guaranteeing payment of persons who provide labor and material; and NOW, THEREFORE, we the undersigned PRINCIPAL and _________________ ____________________________, a _______________________________, admitted and duly authorized to transact business under the laws of the State of California, as SURETY (“SURETY”), are held and firmly bound unto the CITY or its successors and assigns in the sum of ____________________________________________________ dollars ($___________________) (which amount is not less than 100% of the AGREEMENT price) to be paid to the CITY or its successors and assigns; and for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns jointly and severally, firmly by these presents.
The condition of the obligation is such that if the PRINCIPAL, its subcontractors, heirs, executors, administrators, successors or assigns fails to pay any of the persons named in Section 8004 or 9100 of the Civil Code of the State of California, or the amounts due under the Unemployment Insurance Code of the State of California, or any amounts required to be deducted, withheld and paid over to the Employment Development Department from the wages of employees of the PRINCIPAL and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to work or labor performed by any such claimant, that the SURETY will pay for the same, in an amount not exceeding the sum specified in this bond, and also, in case suit is brought upon the bond, shall pay reasonable attorneys’ fees, to be fixed by the Court.
This bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file a Stop Payment Notice pursuant to the provisions of Section 9350 et seq. of the Civil Code of the State of California, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Bond No. __________
Premium $_________
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No prepayment or delay in payments, and no change, extension, addition or alteration of any provision of the AGREEMENT or in the specifications agreed to between the PRINCIPAL and the CITY, or any forbearance on the part of the CITY shall operate to relieve the SURETY. The SURETY hereby waives the provisions of Section 2819 of the California Civil Code. The SURETY waives all rights of subrogation against the CITY or any person employed by the CITY. If the contract price increases by the issuance of change orders, the amount specified in this bond shall increase by the same amount.
As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorneys' fees, incurred by CITY in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.
IN WITNESS WHEREOF, this instrument has been duly executed by the PRINCIPAL and SURETY above-named, on the _____ day of __________________, 20__.
PRINCIPAL: SURETY:
BY:____________________________ BY:__________________________ PRINT NAME: ________________________ PRINT NAME: ______________________ PRINT TITLE: ________________________ PRINT TITLE:_______________________ AND MAILING ADDRESS:
BY: ___________________________ _____________________________ PRINT NAME: ________________________ ___________________________________ PRINT TITLE:_________________________ ___________________________________ (Notarization by Surety and copy of
Power of Attorney required.)
APPROVED AS TO FORM:
BY: ________
City Attorney
COUNCIL COMMUNICATION
CC #: 2415
File #: 0203-09
Title: Martha Riley Library Boiler Replacement Project - Change Order Authority Contact: Rebecca McCoy 916-774-5706 [email protected] Meeting Date: 12/7/2022
Item #: 6.4.
RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution that authorizes change order authority for an amount not to exceed 15% of the contract amount for the Martha Riley Library Boiler Replacement Project, and authorize the Public Works Director to approve change order requests as needed.
BACKGROUND
On August 8, 2021, Council awarded the Martha Riley Library Boiler Replacement to Mesa Energy Systems, Inc., dba EMCOR Services Mesa Energy, for $145,692 as well as a 10% ($14,569.20) construction contingency bringing the total contract amount to $160,261.20. Due to increased material costs throughout the project, staff is requesting authorization to approve change orders for an amount not to exceed 15% of the contract amount ($21,853.80) and authorization for the Public Works Director to approve change order requests as needed. The updated maximum contract amount will be $167,545.80.
FISCAL IMPACT
Funding for change orders is available in the existing CIP budget. This request has no additional fiscal impact to the General Fund.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3).
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Rebecca McCoy, Project Manager
Jason Shykowski, Public Works Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:
Description
Resolution 22-426
RESOLUTION NO. 22-426
APPROVING AN INCREASE IN CHANGE ORDER AUTHORITY
WHEREAS, on August 8, 2021 awarded Martha Riley Library Boiler Replacement to Mesa Energy Systems, Inc. dba EMCOR Services Mesa Energy, as well as a 10% construction contingency; and
WHEREAS, due to increased materials costs through the project, staff is requesting an increase in change order authority.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that the Public Works Director or his designee is authorized to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed fifteen percent (15%) of the original contract price.
PASSED AND ADOPTED by the Council of the City ofRoseville this day of , 20 , by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
COUNCIL COMMUNICATION
CC #: 2422
File #: 0203-01
Title: Fleet Equipment and Truck Purchases – Purchase Orders Contact: Brandy LeBeau 916-774-5531 [email protected] Meeting Date: 12/7/2022
Item #: 6.5.
RECOMMENDATION TO COUNCIL
Sourcewell
Staff recommends City Council approve a purchase order to Nixon-Egli Equipment Company of Southern California, Inc. dba Nixon-Egli for one (1) Wirtgen W120FTi cold milling machine utilizing Sourcewell contract# 060122-WAI as a replacement for Fleet ID 08-707 approved in the FY2022-23 Fleet Replacement budget. The total cost, including options and sales tax, is $608,420.
Sourcewell
Staff recommends City Council approve a purchase order to GAPVAX, Inc. for one (1) Peterbilt with a GapVax HV44 hydro excavator body utilizing Sourcewell contract# 101221-GPV as a fleet addition approved in the FY2022-23 Fleet Replacement budget. The total cost, including options and sales tax, is $640,071.
BACKGROUND
Sourcewell
The Public Works Street Maintenance division is purchasing one (1) Wirtgen W120FTi cold milling machine to replace Fleet ID 08-707. The Wirtgen asphalt grinder is used to remove failing asphalt on both residential and arterial streets. This asphalt grinder is an essential component of the street repair work in our pavement preservation program and for resurfacing projects throughout the City.
Sourcewell
The Environmental Utility Wastewater Collections division is purchasing one (1) Peterbilt truck with a GapVax HV44 hydro excavator body as a fleet addition. This truck is used for pothole and excavation work around critical infrastructure such as communication lines, high voltage electrical and pressure gas mains, and services. Hydro excavating reduce employee injury exposure and allows for a safer work environment. Hydro excavating creates labor efficiencies and reduces inconveniences to residents and businesses.
Vehicle replacements are based on the Fleet Scoring System, which considers factors such as age, mileage, reliability, prior maintenance and repair costs, and current condition. Below are the vehicle replacement scores. A score of 23 or more indicates the vehicle is eligible for replacement.
Vehicle ID Replacement Score Vehicle Condition
08-707 30 Meets City replacement criteria
FISCAL IMPACT
Sourcewell
The total cost for one (1) Wirtgen W120FTi cold milling machine, including options and sales tax, is $608,420. Funding is included in the FY2022-23 Fleet Replacement budget.
Sourcewell
The total cost for one (1) Peterbilt with a GapVax HV44 hydro excavator body, including options and sales tax, is $640,071. Funding is included in the FY2022-23 Fleet Replacement budget.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The purchase of equipment and a vehicle meets the above criteria and is not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Brandy LeBeau, Acting Fleet Manager
Jason Shykowski, Public Works Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:
Description
COUNCIL COMMUNICATION
CC #: 2424
File #: 0203-02
Title:
Fleet Services Management Information System Replacement - Contract Purchase Agreement
Contact: Brandy LeBeau 916-774-5531 [email protected] Meeting Date: 12/7/2022
Item #: 6.6.
RECOMMENDATION TO COUNCIL
Staff recommends City Council adopt a resolution to approve a contract purchase agreement for the Fleet Management Information System Replacement Project with TT FASTER LLC dba FASTER Asset Solutions and authorize the City Manager to execute it on bahalf of the City of Roseville. Additionally, staff recommends authority for a 10% contingency.
BACKGROUND
The City has approximately 1,000 vehicles and equipment which receive routine maintenance and repair. Fleet Services processes approximately 700 work orders and an average of 800 fuel transactions monthly. The legacy system currently in place to manage this work has been used since 2004. After eighteen years of operating the current legacy software system, the program requires many updates and additional features not available within the current system. This system tracks vehicle assets, fuel costs, and the work orders and maintenance associated with those assets. The system also manages and tracks parts costs. The system lacks much-advanced processing, reporting, data analysis, interface capabilities, and granular security features readily available in new software packages. As a result, the City has made numerous costly customizations over the life of the solution. These limitations have led to increased costs, inefficient staff time, complicated business workflows, and limiting constraints for the City to manage its fleet effectively.
Fleet Services has examined the existing fleet operations and identified the following fundamental considerations driving the replacement of the current fleet management system: an effort to go paperless, reduce redundant entry, adopt new fleet technology, configure data to interact with the City’s financial ERP system and chart of accounts, and increase staff efficiency and data availability. A new, modern management system will address these issues.
On March 1, 2022, the City issued Request for Proposal (RFP) #15-99 for a Fleet Management Information System Replacement based upon business-specific requirements completed by the Fleet Services team.
The City received three (3) responses to the Fleet Management Information System RFP by the April 20, 2022 deadline. A committee of staff members from Fleet Services, Information Technology, and Finance conducted a comprehensive evaluation process, including proposal reviews, and vendor demonstrations. As a result, staff selected TT FASTER LLC dba FASTER Asset Solutions, as the most comprehensive, user-responsive, and effective solution for the City’s current and future fleet management needs.
FASTER Asset Solutions FA Web replacement system has met all requirements. It will provide staff with the capability to track vehicle repairs, schedule and manage preventative maintenance, monitor vehicle parts inventory, monitor and control fuel dispensing, aid in vehicle specification build-out, provide asset management, and formulate vehicle rental and replacement rates. The Fleet Management Information System aligns with the City Council’s goal of delivering exceptional City services. This new system will allow the Fleet Services division to continue offering streamlined and efficient services to our City customers in a rapidly changing environment.
FISCAL IMPACT
There is no General Fund impact associated with this request. Project #500161 was approved in the FY2019-20 budget, and sufficient resources are available to cover the contract and requested contingency. The funding for this project is accounted for in the Fleet Services Fund (4001) and Fleet Replacement Fund (4005). The contract shall not exceed $239,641, including the 10% contingency.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal E - Deliver exceptional city services
Respectfully Submitted,
Brandy LeBeau, Management Analyst
Jason Shykowski, Public Works Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:
Description
Resolution 22-437
Contract PurchaseAgreement 3002584
RESOLUTION NO. 22-437
APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY
OF ROSEVILLE AND TT FASTER LLC DBA FASTER ASSET SOLUTIONS, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF
THE CITY OF ROSEVILLE
WHEREAS, a contract purchase agreement (3002584) for Fleet Management Information System Replacement, by and between the City of Roseville and TT FASTER LLC dba FASTER Asset Solutions, has been reviewed by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said contract purchase agreement is approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.
BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract price.
PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2022, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
Contract Purchase Agreement 3002584
Supplier Details:
Company TT FASTER LLC dba FASTER Asset Solutions
Contact Steve Specht
Address 760 Lynnhaven Pkwy Ste 203
Virginia Beach, VA 23452
Submit your response to:
Company City of Roseville
Contact "Becky" Rebecca Philipp
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1110
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.
Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.
The following guidelines must be followed for the signature block on the agreement:
Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.
Insurance requirements:
The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Contract Purchase Agreement 3002584
Agreement 3002584
Agreement Date 20-OCT-2022
Revision 0
Agreement Amount 217,855.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier TT FASTER LLC dba FASTER Asset
Solutions
760 Lynnhaven Pkwy Ste 203
Virginia Beach, VA 23452
Phone:
Fax:
Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:
Fax:
Email:
()
()
Description of
Labor,
equipment
and/or materials
The vendor shall provide the services called for under the City of Roseville Request for Proposal (RFP)15-99 for Fleet Management Information System Replacement and Contractor's Proposal sections titled "Functional Requirements" and "Training Plan" dated 4/20/22 (hereinafter "Proposal"). The terms and scope of work of City of Roseville RFP 15-99 and Contractor's Proposal are herein made part of this agreement and fully incorporated by reference. The attached "General Agreement", Schedule B: Software Upgrades & Support Agreement", "Schedule C: Software License Agreement", Schedule D: Hosting & Hosting Service Level Agreement (SLA), "Statement of Work" dated 8/25/22, quote 992v10 dated 9/19/22, "Project Plan", and "Payment Schedule by Milestones" shall also be incorporated by reference onto this agreement.
Start Date: Upon Executed Agreement
End Date: Upon Final Payment
Contact Brandy LeBeau in Fleet at (916)774-5531 OR [email protected] for questions regarding this agreement.
Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 15384 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
"Becky" Rebecca Philipp Phone 1-916-746-1110
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Contract Purchase Agreement 3002584
Contract Terms and Conditions
1. To the fullest extent allowed by law, Consultant agrees to indemnify, including the cost to defend City, and its officers, agents, employees and volunteers from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant and its agents in the performance of services under this contract, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the negligence, willful misconduct or defects in design by City or the agents, servants, or independent contractors who are directly responsible to City, or arising from the active negligence of City.
Consultant's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
2. Consultant is an independent contractor, and shall not be considered an officer, agent or employee of the City.
3. Without the written consent of the City, this Agreement is not assignable by Consultant either in whole or in part.
4. Time is of the essence of this Agreement.
5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Consultant is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Consultant shall be entitled to all costs reasonably incurred prior to the date of termination. Consultant acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.
6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.
7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.
8. Unless notified to the contrary, in writing, the City assumes that the Consultant has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.
9. All prevailing wages and fair employment practices must be adhered to. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm
10. Consultant agrees to the below insurance requirements:
a. Unless otherwise specified, the Consultant shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement.
b. Form. Consultant shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney. 3 DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Contract Purchase Agreement 3002584
c. Additional Insureds. Consultant shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation and Professional Liability. Such insurance shall specifically cover the contractual liability of Consultant.
The additional insured coverage under the Consultant's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater
d. Cancellation/Modification. Consultant shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement. e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subconsultants. Consultant agrees to include in its contracts with all subconsultants the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subconsultants work.
Furthermore, Consultant shall require its subconsultants to agree to be bound to Consultant and City in the same manner and to the same extent as Consultant is bound to City under this Agreement. Additionally, Consultant shall obligate its subconsultants to comply with these same provisions with respect to any tertiary subconsultant, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subconsultant or tertiary subconsultant upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer of Consultant may acquire from Consultant by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy.
All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all worked performed by Consultant, its employees, agents and sub consultants.
i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Consultant of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.
11. Consultant shall comply with all federal, state, local laws, ordinances and policies as may be 4 DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Contract Purchase Agreement 3002584
applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement.
12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.
13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by e-mail delivery of a ". pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original thereof.
14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.
16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.
17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.
18. Consultant agrees that any and all information furnished by City shall be deemed proprietary and confidential. All such information, to the extent previously, presently or subsequently disclosed to Consultant and/or processed and derived by Consultant services is the property of City and such property shall be deemed and treated as "Confidential Information" of City.
Consultant acknowledges that such Confidential Information may contain information provided and/or generated by third-parties. Consultant agrees that such Confidential Information shall not be disclosed to any third party without written permission from City, except as required by law. Consultant shall not use the Confidential Information except to perform Consultant's services as directed by City.
19. All facilities, devices, networks and services used to store, deliver, process, backup or purge Confidential Information will employ administrative, physical, technical, and procedural safeguards and best practices at a level sufficient to secure Confidential Information from unauthorized access, destruction, use, modification, or disclosure. Such measures will be no less protective than those used to secure Consultant's own information of a similar type, and in no event less than reasonable in view of the type and nature of the information involved. It is the City's expectation that Consultant, at its own expense, shall perform annual audits for any data centers that house Confidential Information, using an independent third-party audit that meets industry standards applicable to the services under this Agreement, and provide the audit report or certification upon request to City.
20. Consultant will retain Confidential Information until deleted by City or City-authorized third party, or for a time period mutually agreed upon by the parties to this Agreement.
21. Upon termination or expiration of this Agreement, Consultant will ensure that all Confidential Information is securely transferred to City within thirty (30) calendar days. Consultant will ensure that any transfer of Confidential Information is accomplished by methods that are 5 DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Contract Purchase Agreement 3002584
compatible with the relevant City systems, and that City will have access to all Confidential Information during any such transfer. Consultant shall securely dispose of all Confidential Information when requested by City and Consultant will provide written notification to City once all Confidential Information has been securely disposed of.
22. Consultant shall report to City any data compromise or unauthorized access to Confidential Information within twenty-four (24) hours after Consultant discovers such data compromise or unauthorized access. Consultant will take commercially reasonable measures to address any such data compromise or unauthorized access in a timely manner. Except as otherwise required by law, Consultant will not provide notice to end users or other entities of any such data compromise or unauthorized access without written permission from City. Consultant will promptly reimburse City in full for all fees and costs incurred by City in any investigation, remediation or litigation resulting from any such data compromise or unauthorized access, including identity protection and restoration services for each person, who in the City's sole discretion, could be impacted by identity theft.
23. Consultant may not advertise that City is a client, list City as a reference or otherwise use City's name, logos, trademarks, or service marks without prior written permission from City.
24. Consultant acknowledges that services rendered under this agreement (including but not limited to service levels and operational levels) shall be performed in accordance with industry standards.
25. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations.
Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
26. If the project referenced on this agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.
27. Consultant certifies that Consultant, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.
28. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.
29. CONSULTANT agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONSULTANT and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.
CONSULTANT and CITY agree that: (a) CONSULTANT is free from the control and direction of CITY in connection with the performance of the work; (b) CONSULTANT is providing services directly to CITY; (c) CONSULTANT has and will maintain at all relevant times a business license; (d) CONSULTANT maintains a business location that is separate from CITY; (e) CONSULTANT is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONSULTANT actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONSULTANT 6 DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Contract Purchase Agreement 3002584
advertises and holds itself out to the public as available to provide the same or similar services; (h) CONSULTANT provides its own tools, vehicles, and equipment to perform the services; (i) CONSULTANT has negotiated its own rates; (j) CONSULTANT set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONSULTANT has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.
The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.
Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City reserves the right to withhold any payments to Consultant in the event of noncompliance with insurance requirements or if required by law.
Information Technology T&C Negotiated for TT FASTER LLC dba FASTER Asset Solutions REV 10/20/22 MC
7 DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 X
N/A
N/A
000000
Contract Purchase Agreement 3002584
ATTACHMENT A
HUMAN RESOURCES/RISK MANAGEMENT DIVISION
INSURANCE REQUIREMENTS
AGREEMENT UNDER FORMAL BID LIMIT
General - Required Coverage:
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
Additional Liability/Insurance Requirements if required by Agreement (and marked below):
Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:_X__
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
Insurance Verification
By signing the agreement included with this document, you are confirming that your company has the minimum insurance limits required above.
A copy of your insurance certificate is not required at this time. The City may request proof of insurance at any time.
Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 8 DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Contract Purchase Agreement 3002584
COR Signature-City Manager
Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 9 DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 CFO Greater Sum Ventures, managing
member/partner of TT Faster, LLC
Bill Nix
10/21/2022
Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 9 Attachment D: Functional Requirements / City of Roseville Column E: Available Responses
Y Requirement Met and Proposed (Standard features in the generally available product) Y-ND
Requirement Met and Proposed (Features that are not offered as a generally available product or require custom development)
N Requirement Not Met with Proposal
I Need More Information/Discussion
IF Y-ND Selected Column J:
F Feature Schedule for Future Release in Generally Available Software E Feature Developed as Enhancement for this Project
Column F: Available Responses
S Requirement and Feature Supported by Software Developer TPS Requirement and Feature Supported by Third Party
NS Requirement and Feature Not Supported
NOTE: All exceptions and assumptions should be listed in Comments Field
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 10 Req
# Function Process Requirement
Implementa
tion
Response
Support
Response Module / System
Phase
for Go
Live Comment
Additional
Cost for Y-ND
Additional
Information
for Y-ND
1 ASSET
Asset
Acquisition
Allows effective date
posting for asset
acquisition. Y S Asset Module Life Cycle, Billing tab $ - 2 ASSET
Asset
Acquisition
System is able to copy an
asset record to create a
similar asset record. Y S Asset Module Asset Template Feature $ - X 3 ASSET
Asset
Acquisition
System is able to upload
multiple assets from Excel
file (or other flat file). Y-ND S Integrations Import at a cost $ 15,000.00 E 4 ASSET
Asset
Acquisition
System is able to
identify/record all
capitalized costs
associated with the added
specifications or
purchase/acquisition of an
asset. Y S
Maintenance
Module $ - X
5 ASSET
Asset
Acquisition
System allows users to
identify/classify costs as
capitalized costs / non
capitalized costs. Y $ - X
6 ASSET
Asset
Disposal
Upon disposal, system
calculates partial period
depreciation and generate
appropriate profit/loss
calculation. Y S Asset Module
Calculations can be generated after
exporting data to Excel. $ - X
7 ASSET
Asset
Disposal
System stores information
on disposed assets. Y S Asset Module $ - X
8 ASSET
Asset
Disposal
System provides workflow
approval/notification for
disposed assets. Y S
Maintenance
Module $ - X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 11 9 ASSET
Asset
Disposal
Automatically generate
general ledger distribution
entries needed to record
receipts. N NS $ - X
10 ASSET
Asset
Management
System produces asset list
by department for physical
inventory. Y S Reports Module Asset Master List Report $ - X 11 ASSET
Asset
Management
System produces asset list
by location for physical
inventory. Y-ND S Reports Module Report at a cost $ 2,500.00 E 12 ASSET
Asset
Management
System produces asset list
by type code for physical
inventory. Y S
Reports
Module/Asset
Module $ - X
13 ASSET
Asset
Management
Maintain all pertinent data
on each piece of
equipment including but
not limited to the
following fields with the
ability to query: $ - X
14 ASSET
Asset
Management Equipment number Y S Asset Module Master tab $ - X 15 ASSET
Asset
Management Year Y S Asset Module Master tab $ - X
16 ASSET
Asset
Management Make Y S Asset Module Master tab $ - X
17 ASSET
Asset
Management Model Y S Asset Module Master tab $ - X
18 ASSET
Asset
Management VIN/Serial Number Y S Asset Module Master tab $ - X 19 ASSET
Asset
Management License Y S Asset Module Master tab $ - X
20 ASSET
Asset
Management Class/Type Code Y S Asset Module Master tab $ X DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 12 21 ASSET
Asset
Management Department Y S Asset Module Master tab $ - X 22 ASSET
Asset
Management
Billing Code - billing
code to define how costs
captured for this piece of
equipment are to be
billed. Multiple user
defined billing schemes
must be supported. Y S Asset Module Life Cycle, Billing tab $ - X 23 ASSET
Asset
Management Color Y S Asset Module Master tab
$
- X
24 ASSET
Asset
Management
Equipment priority
code Y S Asset Module Master tab
$
- X
25 ASSET
Asset
Management Operator Y S Asset Module Contacts tab
$
- X
26 ASSET
Asset
Management Status Y S Asset Module Master tab
$
- X
27 ASSET
Asset
Management GVW Y S Asset Module Master tab
$
- X
28 ASSET
Asset
Management GCWR Y S Asset Module Master tab
29 ASSET
Asset
Management
Engine/Transmissio
n models and SN Y S Asset Module Master tab
$
- X
30 ASSET
Asset
Management Tire size Y S Asset Module Master tab
$
- X
31 ASSET
Asset
Management
Unique
components/features Y S Asset Module Master tab
$
- X
32 ASSET
Asset
Management Site Y S Asset Module Master tab
$
- X
33 ASSET
Asset
Management Odometer Y S Asset Module Master tab
$
- X
34 ASSET
Asset
Management In-Service date Y S Asset Module Life Cycle, Billing tab $
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 13 35 ASSET
Asset
Management Fees/Codes Y S Asset Module Master tab
$
- X
36 ASSET
Asset
Management
Purchase order
information Y S Asset Module Life Cycle, Billing tab
$
- X
37 ASSET
Asset
Management
Warranty
information Y S Asset Module Meters, Warranties tab
$
- X
38 ASSET
Asset
Management Notes Y S Asset Module Notes tab
$
- X
39 ASSET
Asset
Management Attachments Y S Asset Module Attachments tab $
- X
40 ASSET
Asset
Management
Provide the ability to
define availability of each
Individual asset by hours,
days and holidays. Y S Asset Module Master tab
$
- X
41 ASSET
Asset
Management
Provide unlimited userdefined asset/equipment
usage codes. Y S Asset Module Master tab
$
- X
42 ASSET
Asset
Management
Provide the ability to
assign an
employee/department to
an asset. Y S Asset Module Contacts tab
$
- X
43 ASSET
Asset
Management
Provide the ability to
attach components
expandable to multiple
levels to an asset while
maintaining a full asset
record, warranties and PM
schedules for each asset. Y S Asset Module Parent, Child tab $
- X
44 ASSET
Asset
Management
Provide unlimited notes
capability for an asset
record. Y S Asset Module Notes tab
$
- X
45 ASSET
Asset
Management
Have the ability to change
an asset number and Y S Asset Module Reassign Assets tab $
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 14 maintain all relevant data
with the record.
46 ASSET
Asset
Management
Track multiple fuel types
(drop down option for
diesel, unleaded, CNG,
electric, propane, and
hydrogen). Y S Asset Module Master tab $ - X
47 ASSET
Asset
Management
Provide the following fields
for the capture of
acquisition and disposal
information for each asset
record: $ - X
48 ASSET
Asset
Management Acquire date Y S Asset Module Life cycle, Billing tab $ - X 49 ASSET
Asset
Management Acquire cost Y S Asset Module Life cycle, Billing tab $ - X 50 ASSET
Asset
Management Acquire vendor Y S Asset Module Life cycle, Billing tab $ - X 51 ASSET
Asset
Management PO number Y S Asset Module Life cycle, Billing tab $ - X 52 ASSET
Asset
Management
Vehicle Title/Pink
Slip Y S Asset Module Life cycle, Billing tab $ - X
53 ASSET
Asset
Management In-service date Y S Asset Module Life cycle, Billing tab $ - X 54 ASSET
Asset
Management
Life expectancy
months Y S Asset Module Life cycle, Billing tab $ - X
55 ASSET
Asset
Management Out-of-service date Y S Asset Module Life cycle, Billing tab $ X 56 ASSET
Asset
Management Disposal date Y S Asset Module Life cycle, Billing tab $ - X 57 ASSET
Asset
Management
Disposal cost
captured Y S Asset Module Life cycle, Billing tab $ - X 58 ASSET
Asset
Management Disposal vendor Y S Asset Module Life cycle, Billing tab $ - X DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 15 59 ASSET
Asset
Management Cash reciept field Y S Asset Module Life Cycle, Billing tab $ - X 60 ASSET
Asset
Management
Automatically add to the
acquisition cost to an asset
on any capitalization
repair. $ - X
61 ASSET
Asset
Management
These costs should
be tracked separately from
maintenance and repair
costs. Y S Asset Module Life cycle, Billing tab $ - X
62 ASSET
Asset
Management
Recalculates value
of asset when capital
repairs or upfitting are
added after delivery (NVP). Y S Asset Module Life cycle, Billing tab $ - X 63 ASSET
Asset
Management
Recalculates
monthly replacement
based on additional capital
costs to ensure complete
replacement value at end
of life. Y S Asset Module Life cycle, Billing tab $ - X 64 ASSET
Asset
Management
Track hours and mileage
meter types and provide
the ability to capture the
following meter readings: $ - X
65 ASSET
Asset
Management
Actual meter
reading Y S Asset Module Meters, Warranties tab $ - X
66 ASSET
Asset
Management
Meter reading at
acquisition Y S Asset Module Meters, Warranties tab $ - X 67 ASSET
Asset
Management Date parameters Y S Asset Module Meters, Warranties tab $ - X 68 ASSET
Asset
Management
Life expectancy by
M/H Y S Asset Module Meters, Warranties tab $ - X
69 ASSET
Asset
Management
Provide the ability to
replace a meter and Y S Asset Module Meters, Warranties tab $ - X DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 16 maintain both actual and
life-to-date (LTD) meter
reading.
70 ASSET
Asset
Management
Support the ability to bill
each asset by multiple cost
categories in user-defined
combinations of parts,
labor, sublets, and
mileage, billing period
charges, fuel and
replacement recovery. Y S Asset Module Life cycle, Billing tab $
- X
71 ASSET
Asset
Management
Support multiple mark ups
for parts, labor, fuel, and
sublets. Y S
Inventory
Module &
Maintenance
Module
$
- X
72 ASSET
Asset
Management
Track unlimited warranties
for each asset and
component by expiration
date, cost, vendor, and any
deductible or cost for the
warranty. Y S Asset Module Price & Warranty tab
$
- X
73 ASSET
Asset
Management
Provide unlimited userdefined codes that can be
assigned by asset or by
groups of assets. Y S Asset Module Asset Template Feature $
- X
74 ASSET
Asset
Management
Provide the ability to
charge multiple accounts
and/or departments by
percentage or defined cost
for rent, replacement,
work orders and any
additional costs. Y S
Accounting
Module
All charge types can charge out by
percentage to individual accounts.
$
- X
75 ASSET
Asset
Management
Provide the ability to
assign both credit and Y S
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 17 debit account numbers to
an asset and ability to
modify with permissions.
76 ASSET
Asset
Management
Track changes in
departmental ownership
and split charge capability
at any point in time within
the month. Capable of
calculating usage for the
month by each
department. Keep all
historical data of
ownership and costs. Y S
$
- X
77 ASSET
Asset
Management
Store billing period charges
for historical review,
reproduction and reports. Y S
Asset/Maintenan
ce/Reports
Modules
$
- X
78 ASSET
Asset
Management
Display the following
history fields by month or
year for each asset:
$
- X
79 ASSET
Asset
Management
Total Maintenance
and Repair: the total
maintenance and repair
dollars spent on this
equipment. Y S
Asset/Reports
Modules Asset History tab/Asset History Report
$
- X
80 ASSET
Asset
Management
Maintenance: the
dollars spent on parts,
labor and sublet costs for
PM’s. Y S
Asset/Reports
Modules
Asset History tab/Asset History Report &
others
$
- X
81 ASSET
Asset
Management
Repair: dollars
spent on parts, labor and
sublet costs for all other
repairs (non-PM’s and
non-accident repairs). Y S
Asset/Reports
Modules
Asset History tab/Asset History Report &
others
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 18 82 ASSET
Asset
Management
Accident: dollars
spent on parts, labor and
sublet costs for accident
repairs. Y S
Asset/Reports
Modules
$
- X
83 ASSET
Asset
Management
Capital: dollars
spent on parts, labor and
sublet costs for capital
repairs. Y S
Asset/Maintenan
ce/Reports
Modules
Captures all cost associate dot the
maintenance and repair of your
assets/vehicles.
$
- X
84 ASSET
Asset
Management
Miscellaneous
Costs: dollars spent for
work order miscellaneous
costs such as shop
supplies, environmental
fees, etc. Y S
Maintenance &
Reports Modules
Misc. cost can be automatically added to
each work order.
$
- X
85 ASSET
Asset
Management
Fuel Cost: costs
associated with fuel. Y S Fuel Module
Fuel costs are viewable in the Fuel/Asset
and Reports Modules.
$
- X
86 ASSET
Asset
Management
Fuel Qty: quantity
of fuel used for the month
or year. Y S Fuel Module
$
- X
87 ASSET
Asset
Management
Cost/Meter: costs
attributed to this meter
[(Maintenance +
Repair)/Meter Reading]. Y S
Asset/Reports
Modules
$
- X
88 ASSET
Asset
Management
Meter/Gallon: costs
of meter per gallon (Meter
Reading/Fuel Qty.) Y S
Asset/Reports
Modules
$
- X
89 ASSET
Asset
Management
Parts: total dollars
spent on parts for this
equipment for selected
period (not PM or accident
part costs). Y S
Inventory/Report
s Modules
Issue Search feature and standard
reports
$
- X
90 ASSET
Asset
Management
Labor: total dollars
spent on labor for selected
period. Y S Reports Module Work Order Dollar Summary Report $
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 19 91 ASSET
Asset
Management
Sublet: total dollars
spent on sublet costs for
this piece of equipment for
selected period. Credit:
total number of credit
dollars given on this piece
of equipment. Y S Report Module Work Order Dollar Summary Report $
- X
92 ASSET
Asset
Management
Other Fluid:
amount of other fluids
used in this equipment for
the selected period. Y S
Fuel & Reports
Module
Advanced Search and Fuel Transaction
Report
$
- X
93 ASSET
Asset
Management
Provide the ability to
recuperate the costs of
special tools and training
needed for equipment
through the use of an
equipment specific labor
rate that is automatically
used when maintenance is
performed. Y S
Asset & Setup
Modules
Equipment Billing Code & Default Labor
Rate
$
- X
94 ASSET
Asset
Management
Link equipment warranties
to repair codes for tracking
warranty cost information. Y S
Asset/Parts &
Setup Modules
Complete equipment and parts warranty
tracking
$
- X
95 ASSET
Asset
Management
Track equipment
warranties from the initial
claims to re-imbursements
received. Y S
Asset & Reports
Module
Warranty Claims Feature & Asset
Warranty Report
$
- X
96 ASSET
Asset
Management
Provide direct access to
unlimited stored images
associated with the piece
of equipment. Y S
Asset/Inventory/
Mainteance
Modules Attachment tab
$
- X
97 ASSET
Asset
Management
Templates – Ability to add
multiple equipment
records from template Y S Asset Module Asset Templates Feature $
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 20 including standard fields,
PM Schedules & Warranty
Schedules.
98 ASSET
Asset
Management
Capability to add graphics,
PDFs and notes to an
equipment record. Y S Asset Module Attachment tab
$
- X
99 ASSET
Asset
Management
Within the equipment
module, the ability to run
user defined queries on
the fly. The query should
be exportable at a
minimum to Microsoft
Excel and Adobe PDF. Y S Asset Module
Advanced Search feature, exportable to
Excel, Word and CSV formats
$
- X
100 ASSET
Asset
Management
Ability to track regulation
mandates that apply to
each asset. Y S
Maintenance
Module Recall Campaign
$
- X
101 ASSET
Asset
Management
Ability to have an
automated note apply to
record with the regulation
notes and reporting or
mandates to follow. This
would include the ability to
notate any adjustments or
repairs completed. Ability
to edit. Y S
Maintenance
Module Repair Notes and/or Task Lists
$
- X
102 ASSET
Asset
Management
Ability to set record
retention schedules once a
vehicle is marked inactive. Y S Asset Module
All information associated to an asset
stays with the asset for as long as the
Customer determines.
$
- X
103 ASSET
Asset
Management
Track warranties for each
asset and component by
expiration date, cost,
vendor, and any deductible
or cost for the warranty. Y S
Asset &
Inventory
Modules
Meter, Warranties tab and Standard
Report
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 21 104 ASSET
Asset
Management
Ability to track and bill
motor pool vehicles. Y S
MotorPool AddOn Reservation and Dispatch$
- X
105 ASSET
Asset
Management Ability to track rebates. Y S
Accounting
Module Manage Billing Adjustments feature
$
- X
106 ASSET
Asset
Management Ability to track grants. Y S
$
- X
107 ASSET
Asset
Management
Recalls – ability to have a
note field on record by
vehicle ID#/VIN# if a recall
is due on a specific asset.
Received field and date,
due date, completed date.
Ability to batch upload
VIN’s and notate for all
assets with the same
model/recall. Y S
Maintenance
Module
Manage Shop Floor Activity/Pending
Repairs tab
$
- X
108 ASSET
Asset
Management
Note field for reoccurring
information for the specific
follow-up repair. Needs to
be tied to asset rather than
work order with ability to
edit and amend. Cannot be
deleted. Need ability to
remove the note when
follow up is completed
(completion check box that
requires notes). Y S
Asset and
Maintenance
Modules
The Repair Note is associated tot the
Asset and follows the Asset.
$
- X
109 ASSET
Asset
Management
System can track
improvements to the asset
and keep a detailed record
of specific improvements Y S
Throughout the
system
Inline real-time view as well as
reporting.
$
- X
110 ASSET
Asset
Management
Ability to integrate with
Zonar - Defects from
electronic DVIR. Y-ND Integration at a cost
$
20,000.00 E
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 22 111 ASSET Asset Set-Up
Identifies assets based on
capitalization threshold
(and different threshold
for each asset type). N NS
Capitalization cost are captured,
viewable in real-time and reportable.
Thresholds can not be set for each asset.
$
- X
112 ASSET Asset Set-Up
Asset can have multiple
account distributions
(including multiple funds). Y S
Asset and
Accounting
Module
$
- X
113 ASSET Asset Set-Up
System accommodates
parent child relationships
for assets. Y S Asset Module
FASTER Web’s Parent/Child feature
tracks asset components with separate
costs, maintenance, and replacement
schedules. A parent asset is a piece of
equipment. A child (component) asset is
any asset that is either permanently or
temporarily attached to another piece of
equipment.
$
- X
114 ASSET Asset Set-Up
System must link
component units
(parent/child relationship)
whereby each component
maintains its own financial
and historical information
and depreciable life. Y S Asset Module
$
- X
115 ASSET Asset Set-Up
If asset is replacement of
other asset, it references
old asset. Y S Asset Module Life cycle, Billing tab
$
- X
116 ASSET Asset Set-Up
Asset tracks expiration
date of asset (Life
expectancy). Y S Asset Module
FASTER Web’s Asset module contains
Vehicle Life-Cycle Management
functionality including replacement
forecasting. FASTER is designed to assist
in making informed vehicle replacement
decisions. It automatically calculates
asset replacement costs based on age,
usage, and maintenance dollars spent.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 23 117 ASSET Asset Set-Up
Assets identify custodian
for asset (employee linked
to asset). Y S Asset Module Contacts tab
$
- X
118 ASSET
Asset
Tracking
System is used to track
capitalized items. Y S
Throughout the
system
$
- X
119 ASSET
Asset
Tracking
System is used to track
non-capitalized items. Y S
Throughout the
system
$
- X
120 ASSET
Asset
Tracking
System accommodates a
continuing property record
for capitalized assets
that records at a minimum,
department, # units, useful
life, acquisition
cost, funding source,
category, comment
section. Depreciation and
replacement dollars are
tracked
by asset. Y S
Throughout the
system
$
- X
121 ASSET
Asset
Tracking
Ability to identify assets as
grant funded. Y S Asset Module Master tab
$
- X
122 ASSET
Asset
Tracking
Ability to categorize mass
assets (i.e. number of
assets but in an
individualize groupexample of equipment and
vehicles). Y S Asset Module Mass Update feature
$
- X
123 SYSTEM
Attachments
and Notes
System allows attachment
of documents (e.g., PDF,
Excel, Word, JPEG) to
transactions. Y S
Asset/Inventory/
Maintenance
Modules
Ability to link attachments to records
throughout the majority of the system
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 24 124 SYSTEM
Attachments
and Notes
System allows attached
documents to be stored
directly in system. Y S
Asset/Inventory/
Maintenance
Modules
Ability to restrict the types of
attachments accepted at your site to
help control storage needs and to store
attachments outside database.
$
- X
125 SYSTEM
Attachments
and Notes
System provides an
indicator to inform user
that there is an
attachment. Y S
Asset/Inventory/
Maintenance
Modules
Once the user opens the Attachment
tab, Icons are viewable for each
attachment.
$
- X
126 SYSTEM Audit
System creates audit log
that tracks changes to
existing records, new
records, and deletions of
records. Y S
Throughout the
System
FASTER Web currently tracks all add,
edit, and delete transactions for most
major record tables in the system,
including asset, inventory and
transactional tables. The current level of
record tracking in regards to auditable
information has met the needs of our
customer base.
$
- X
127 SYSTEM Audit
Audit log tracks user
making change, time, date
of change. Y S
Throughout the
system Various reports
$
- X
128 SYSTEM Audit
Audit log tracks new value
and old value for changes. Y S
Throughout the
system Various reports
$
- X
129 SYSTEM Audit
Audit log is viewable by
permission level. Y S Reports Module
Permissions can be assigned to
categories of reports. For example, you
can deny or grant permissions to all the
Asset reports to a user.
$
- X
130 SYSTEM
Availability
and
Downtime
Tracking
Allow creation of a userdefined downtime
calendar for each piece of
equipment. Options should
include hours of service
and available workdays
including or excluding
weekends and holidays. Y S
Maintenance
Module
Downtime hours are automatically
calculated using the Work Order Status
Code and the Availability Code
information assigned to the asset. Work
Order status codes are user configurable
to match your specific process and are
designated with either downtime or
non-downtime tracking flags.
Downtime is viewable in real time from
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 25 the Maintenance module, Downtime tab
as well through the Dashboard. The
Reports Module includes several
downtime based standard reports.
131 SYSTEM
Availability
and
Downtime
Tracking
Track number of hours a
work order is opened to
calculate downtime for the
piece of equipment. Y S
Maintenance &
Asset Module
Work Order Status Code and the
Equipment Availability Code combine to
track down time for the asset. Viewable
in the Maintenance application.
$
- X
132 SYSTEM
Availability
and
Downtime
Tracking
Allow the administrator to
define downtime statuses. Y S
Maintenance &
Setup Module
$
- X
133 SYSTEM
Availability
and
Downtime
Tracking
Provide ability to stop and
re-start downtime. Y S
Maintenance
Module $ - X
134 SYSTEM
Availability
and
Downtime
Tracking
Provide downtime analysis
of work by total and
averages of: $ - X
135 SYSTEM
Availability
and
Downtime
Tracking Equipment Y S
Maintenance &
Reports Module $ - X
136 SYSTEM
Availability
and
Downtime
Tracking Class of equipment Y S
Maintenance
&Reports
Module
Downtime Details Report, Fleet
Availability Reports $ - X
137 SYSTEM
Availability
and
Downtime
Tracking
Work order
number
department/division Y S
Maintenance &
Reports Module
Available in Standard Reports and
viewable from the Downtime tab of the
Maintenance Module. $ - X
138 SYSTEM
Availability
and
Report user downtime by
cause. Y S
Maintenance &
Reports Modules
Repair Codes and Work Order Status
identify downtime cause. $ - X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 26 Downtime
Tracking
139 SYSTEM
Availability
and
Downtime
Tracking
Provide review of
downtime by status. Y S
Maintenance &
Reports Module In line, Downtime tab and Reports $ - X
140 SYSTEM
Availability
and
Downtime
Tracking
Provide the ability to track
downtime on multiple
work orders opened on the
same piece of equipment. Y S
Maintenance
Module $ - X
141 SYSTEM
Availability
and
Downtime
Tracking
Availability to set
operational hours for
employees to aid in
scheduling. Y S Setup Module Application Setup $ - X
142 SYSTEM
Availability
and
Downtime
Tracking
Establish criteria for
holidays, vacations, etc.,
for staff to aid in
scheduling work. Y S Setup Module This is a process outside of FASTER $ - X 143 VS Bid & Quote
System can send bid
notices electronically. Y S Asset Module
These notices are sent to internal
customers & departments. $ - X
144 VS Bid & Quote
System sends bid
invitations to be sent to
pre-approved vendors. Y S Asset Module Plan for acquisition notifications $ - X 145 SYSTEM Billing
The system will have a
financial module used for
billing through the City's
financial system, Oracle.
The costs associated with
each asset will need to
generate and export into a
format that the City's
finance system will accept.
Billing is processed
monthly and includes:
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 27 146 SYSTEM Billing
Rent (Flat monthly
maintenance fee tied to
vehicle type code) Y-ND Accounting
All sub-components of requirement 145
will be included in one accounting
export and the cost of such is noted in
this line.
147 SYSTEM Billing Replacement Y-ND Accounting
148 SYSTEM Billing Fuel Y-ND Accounting
149 SYSTEM Billing
Accident/Abuse
work orders Y-ND Accounting
150 SYSTEM Billing
New vehicle prep
work orders Y-ND Accounting
151 SYSTEM Billing
Time & Material
work orders Y-ND Accounting
152 SYSTEM Billing Motor pool charges Y-ND Accounting
153 GL
Budget
Control
Budget control can be set
to soft error (Warn user
but allow). N NS $ - X
154 GL
Budget
Control
Budget control can be set
to hard error (Do not
allow). Y S
Accounting
Module
The Customer can perform functions
such as creating new accounts,
managing credit cards, billing
adjustments, budgets, $ - X
155 P/D Dashboard
Ability to have a home
screen dashboard
displaying defined
statistics and data. Y S
Dashboard
Module
Users can save specific and multiple
dashboard views. $ - X
156 P/D Dashboard
User defined list of KPI’s,
customizable per user. Y TPS
Dashboard
Module
FASTER Web Dashboards give the
customer the ability to change the look
and feel in visually robust ways. These
dashboards are also drillable to view key
data for analysis. In addition, Microsoft
provides a free tool, Power BI, which
enables the customer to create
dashboards.
The dashboard is a visually driven set of
20 Key Performance Indicators (KPI’s) $ - X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 28 that quickly provide you with real-time
information at a glance.
157 SYSTEM Data Entry
Allows complete validation
and editing of data at the
point of entry (on-line or
batch). Y S Various Modules
On-line, the UI is designed to ensure
data integrity entry quality through the
use of drop-down menus and business
rules that enforce data types for the
various fields. Using the Fuel Import
Utility ensures data integrity through
the batch file upload of fuel records. $ - X
158 SYSTEM Data Entry Real time changes. Y S Various Modules FASTER Web is a real-time maintenance
management solution. $ - X
159 SYSTEM Data Entry
Allows data to be
uploaded or downloaded
from/to Microsoft Office
and Abobe products. Y S Various Modules
Through reporting, data from FASTER
can be uploaded (exported) to Word,
PDF, Excel, PowerPoint, TIFF, MHTML.
CSV XML and Data Feed. From the inline, real time search results, data can be exported to Word, Excel and CSV.
Fuel data can be imported using the fuel
import utility. Importing of other data
would be a API add-on, or one-off
customization depending on the
Customer's requirements. $ - X
160 SYSTEM Data Entry
All imported information is
validated using same
business rules as if
information was manually
keyed. Y S
Integrations/We
b APIs
All data imported, through APIs or flat
file must meet the core product
business rules before being accepted. $ - X
161 SYSTEM Data Entry
System tracks source of
information (point of entry
into system). Y S Various Modules $ - X
162 SYSTEM Data Entry
System uses contextsensitive data entry and
display (i.e. Masking fields
or screens for security N NS Various Modules
Certain fields, such as passwords, are
masked in FASTER Web. We have not
run into a requirement to mask the
fields noted as examples in this $ - X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 29 purposes) (VIN#,
Employee name or
department name).
requirement though so VIN#, Employee
Name, and Department Name are not
masked in the system.
163 SYSTEM Data Entry
System allows for any field
to have security or be
masked. N NS Various Modules
$
- X
164 SYSTEM Data Entry
System provides/allows
the following for easier
data entry:
$
- X
165 SYSTEM Data Entry
Template based
entry for common entries
(over multiple screens) Y S Asset Module Asset Templates Feature $
- X
166 SYSTEM Data Entry
Batch entry
(process multiple entries at
one time) Y S Various Modules
The system allows batch processing in
specific areas such as issue parts lists,
inventory counts, receiving orders, and
pending repairs.
$
- X
167 SYSTEM Data Entry
Copy existing
records to create new ones Y S Asset Module Asset Templates Feature $
- X
168 SYSTEM Data Entry
System allows any field to
be designated as required. N NS System
The value of COTS software is that
process is built in with no need for
custom coding. In other words, there is
significant customization and
configuration that can be done to set up
FASTER Web to conform to your needs.
However, those fields that are required
are limited to industry best practice and
to change those required fields to
optional or add additional required
fields would be a custom coding change.
$
- X
169 SYSTEM Data Entry
System makes fields
required based on content
in other fields. Y S System Where applicable
$
- X
170 SYSTEM Data Entry
System allows navigation
to all data entry fields by Y S System
Unlimited notes capability throughout
the system (i.e. Asset Module, Inventory
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 30 using the tab key (explain
system limitations or
capabilities in comments
field).
Module, Maintenance Module,
Technician Workstation Module) with
flexible user-based security and subject
lines for fast searching.
171 SYSTEM Database
Proposed System runs on
Microsoft SQL Server
(Windows 2019 and SQL
2017 or higher, please
indicate versions in
comments column). Y S
System
Requirements
FASTER Web version 7.0 supported
operating systems: Windows Server
2016 x64 (64-bit), Windows Server 2019
x64 (64-bit). Supported database server
Microsoft SQL 2016 SP2 x64 (64-bit)
Enterprise of Standard, Microsoft 2017
x64 (64-bit) Enterprise or Standard,
Microsoft SQL 2019 x64 (64-bit)
Enterprise of Standard with CU 12. A
complete Description of the minimum
system requirements is provided in the
FASTER Web System, Environment, &
Configuration Requirements document
attached to this response.
$
- X
172 SYSTEM Database
Supports the following
additions to the database:
$
- X
173 SYSTEM Database
Ability to create
new tables Y TPS System This is a function of MSSQL
$
- X
174 SYSTEM Database
Ability to create
new fields Y TPS System This is a function of MSSQL
$
- X
175 FSI
Fuel System
Integration
Continue to have the
capability to integrate and
track all fueling purchased
from current fuel
management system both
in-house and
commercially. The inhouse and commercial will
need to track separately.
Tracking fuel purchased in- Y S Fuel Module Standard Fuel Import Utilities $
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 31 house affects inventory
and billings. For Cardlock
fueling, capability to
integrate data and have
the meters uploaded and
option to bill in new
system without affecting
inventory.
176 FSI
Fuel System
Integration
Ability to
integrate/interface with
current fuel management
system, Fuel Data Systems
(FDS) to track fueling
employee, date/time of
fuel dispensed, fuel
quantity, vehicles ID #,
odometer and, engine
hours. Y S Fuel Module Standard Fuel Import Utilities
$
- X
177 FSI
Fuel System
Integration
Ability to integrate and
track fuel by an individual,
piece of equipment, date,
time and quantity from
upload data. Y S Fuel Module Standard Fuel Import Utilities $
- X
178 FSI
Fuel System
Integration
Continue the ability to
view fuel costs,
transactions and the
accompanying meter
reading. Y S
Fuel & Reports
Module
Inline real-time search and various fuel
reports
$
- X
179 FSI
Fuel System
Integration
Integration to provide
search capabilities for fuel
transactions by:
$
- X
180 FSI
Fuel System
Integration Site Y S
Fuel & Reports
Module
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 32 181 FSI
Fuel System
Integration
User selected date
range Y S
Fuel & Reports
Module
$
- X
182 FSI
Fuel System
Integration Equipment number Y S
Fuel & Reports
Module
$
- X
183 FSI
Fuel System
Integration
Fuel tag history by
equipment Y S
Fuel & Reports
Module
$
- X
184 FSI
Fuel System
Integration
Interface and integrate
with multiple onsite
automated fuel systems
(FDS) or commercial
cardlock programs. Y S Fuel Module Standard Fuel Import Utilities $
- X
185 FSI
Fuel System
Integration
Provide the ability to
manually enter fuel
transactions by
department or Unit ID#. Y S Fuel Module Enter Transactions feature $
- X
186 FSI
Fuel System
Integration
Maintain the current
perpetual inventory of
fuel. Y S Fuel Module
$
- X
187 FSI
Fuel System
Integration
Continue tracking
inventory receipts,
issuances, stick readings
and allow for first in first
out (FIFO) fuel charges. Y S
Fuel & Inventory
Module
$
- X
188 FSI
Fuel System
Integration
Track multiple alternative
fuels and locations, which
includes CNG, propane,
hydrogen and electric
vehicles. Y S Fuel Module
$
- X
189 FSI
Fuel System
Integration
Continue to have the
ability to verify fuel
transactions and correct
errors during the import
process. Should have the
ability to see all fueling Y S Fuel Module
Process Errors and rejection
Transactions tabs
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 33 transactions and
flag/adjust the meter
readings in error.
190 FSI
Fuel System
Integration
Option to have the ability
to provide real time
integrated fuel downloads
with FDS. Y S Fuel Module
Fuel Import Utility can be scheduled at
close to real time intervals to import fuel
transactions
$
15,000.00 E
191 GL
General
Ledger SetUp
System provides chart of
account structure with
multiple independent
segments. Y S
Accounting
Module
$
- X
192 GL
General
Ledger SetUp
Current data migrated to
new system with mapping
sequence to updated chart
of accounts. Fund – Center
– Account – Project –
Function – Interfund –
Future
4001.5912.66021.000000.
00000.0000.00000 Y S
Data ServicesImplementation$
- X
193 GL
General
Ledger SetUp
Independent segments
combined on transaction
to form valid account. Y S
Accounting
Module
$
- X
194 GL
General
Ledger SetUpChart of accounts supports
alpha numeric accounts. Y S
Accounting
Module
$
- X
195 GL
General
Ledger SetUp
System supports segments
representing programs
that can extend across
multiple
departments/business
units/agency. Y S
Accounting
Module
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 34 196 GL
General
Ledger SetUp
System supports
project/job ledger for
tracking projects and
grants. N S
$
- X
197 GL
General
Ledger SetUp
Segments of the Chart of
Accounts can be grouped
on a user-defined basis
into multiple reporting
hierarchies. Y-ND S
Accounting
Module Customization
$
5,000.00 E
198 GL
General
Ledger SetUp
Object code segments can
be reported using roll up
of similar object codes
(example: All salary
accounts). Y S
Accounting
Module can use cash option to sum
$
- X
199 GL
General
Ledger SetUp
System provides short cut
key functionality to allow
users to not enter full
account characters. N NS
Accounting
Module
$
- X
200 GL
General
Ledger SetUp
System allows effective
dating for changes to the
general ledger (i.e. fund
becomes available for use
or closes at future date). Y S
Accounting
Module
All funds are date driven(or available on
dates) /po to match fund dates
$
- X
201 GL
General
Ledger SetUp
System can designate an
account as active
(available for posting). Y S
Accounting
Module Create New Account feature
$
- X
202 GL
General
Ledger SetUp
System can designate an
account as active
(available for budgeting /
not available for posting). Y S
Accounting
Module by using the active budget and dates.
$
- X
203 GL
General
Ledger SetUp
System only allows
transactions to post to
active accounts within any
open period. Y S Account Module
$
- X
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GENERA
L
General
Requirement
s
System supports standard
time schedules (12 hr).
Y S Setup Module
$
- X
205 SYSTEM
General
Requirement
s Migrate all active assets. Y S Implementation
Our time-proven data conversion
process includes several testing phases,
both by our own internal QA staff and
by the customer during the
implementation Soft Go-Live phase. Any
data anomalies found are addressed at
that time so that once Go-Live arrives
you can be assured that there will be no
unexpected data loss.
$
- X
206 SYSTEM
General
Requirement
s
System allows attached
documents to be stored
directly in system. Y S Various Modules Attachment tab
$
- X
207 SYSTEM
General
Requirement
s
System Toolsets are
available for the following:
(specify name of toolset in
comment field):
$
- X
208 SYSTEM
General
Requirement
s
Workflow
development N NS
Process is built into the system but work
flows are not customizable.
$
- X
209 SYSTEM
General
Requirement
s
Security
Administration Y S Setup Module
Administrative Setup/Manage Security
feature
$
- X
210 SYSTEM
General
Requirement
s
Report
development Y TPS Reports Module
MS Report Builder currently comes
standard at no added cost with MS SQL.
$
- X
211 SYSTEM
General
Requirement
s
Audit Log (turn on /
turn off) Y S System
The system logs exceptions and other
high priority events by default. The
default logging can be adjusted when
needed to capture much more data.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 36 212 SYSTEM
General
Requirement
s
Query
development Y TPS Query Analyzer
Queries can be created using a third
party tool such as Query Analyzer.
$
- X
213 SYSTEM
General
Requirement
s Form development N NS
The system is built to support best
practice processes and we are not aware
of any of our customers needing to build
their own forms.
$
- X
214 SYSTEM
General
Requirement
s
Adding/changing
fields Y S Field Labels
The system allows users to update
certain field labels to meet the
customer's needs.
$
- X
215 SYSTEM
General
Requirement
s
Change control
(identify changes when
updates are applied) Y S Release notes
FASTER provides Release Notes with
each update to the system.
$
- X
216 SYSTEM
General
Requirement
s
Scheduling of batch
jobs Y S Integrations
Certain integrations can be scheduled to
run at user desired times.
$
- X
217 SYSTEM
General
Requirement
s Data import/export Y S Integrations
Both add-on and custom integrations
can be run from the application to
import/export data.
$
- X
218 SYSTEM
General
Requirement
s
System
documentation Y S System
FASTER Web has in-product, context
sensitive Help.
$
- X
219 SYSTEM
General
Requirement
s
Software release /
patch tools Y S Installer
For hosted customers, FASTER will
deploy all releases and patches. For
customers that
$
- X
220 SYSTEM
General
Requirement
s
Mobile device
toolset (configure mobile
device) N NS
FASTER Web is a browser based
application that can be viewed on a
mobile device. The MotorPool
Reservations screen is mobile
responsive as well. No aspect of the
system provides a mobile device toolset
to configure mobile devices though.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 37 221 SYSTEM
General
Requirement
s
Content can be delivered
to a mobile device (e.g.,
tablet or smartphone). Y S
Maintenance
Module
$
- X
222 SYSTEM
General
Requirement
s
Data for transactions can
be entered from a mobile
device. Y S Various Modules
FASTER is a browser web based solution
and is inherently mobile
$
- X
223 SYSTEM
General
Requirement
s
System supports mobile
devices that run on
Android. Y S System
FASTER Web is a true web-based
application and the user only needs a
compatible modern browser to access
the application. Compatible browsers
are Edge, Chrome for IOS and Chrome
for Windows.
$
- X
224 SYSTEM
General
Requirement
s
System supports mobile
devices that run on iOS. Y S System
$
- X
225 SYSTEM
General
Requirement
s
Workflow approvals can be
made from a mobile
device. Y S
Maintenance
Module
$
- X
226 SYSTEM
General
Requirement
s
System can accommodate
effective dating
capabilities. Y S Various Modules
$
- X
227 SYSTEM
General
Requirement
s
System can report on all
history of changes (include
all effective dating
scenarios / instances) (e.g.
include all position history
by effective dates). Y S Asset Module
$
- X
228 SYSTEM
General
Requirement
s
Bar scan function on both
computer and mobile
devices. Y S
Inventory
Module Barcode Add-On
$
- X
229 SYSTEM
General
Requirement
s
The system must
accommodate punch
rounding to the nearest
quarter hour. N NS
Maintenance
Module Labor hours are recorded in tenths.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 38 230 SYSTEM
General
Requirement
s
Filter and sort current
service and type codes. Y S
Maintenance/Tec
hnician
Workstation Repair Codes
$
- X
231 SYSTEM
General
Requirement
s
Ability to not limit number
of vehicles in system. If
there is a limitation,
include the constraint and
additional costs
associated.
Y S Asset Module
FASTER Web has the capability for
unlimited assets. Cost is dependent on
the number of assets managed in the
FASTER Web application. Price quoted is
per asset which is based on the asset
number grouping. For example, 1 - 500
assets is $100 per asset, 501 to 1,000
assets is $85 per asset, etc...
$
- X
232 SYSTEM Help
System contains help
features to guide users
though transactions. Y S System Wide
Context Sensitive Help throughout the
system.
$
- X
233 SYSTEM Help
System allows users (with
security access) to change
user guide text of help to
make help text specific to
business processes. N NS
In-line documentation is developed for
the current software version being used
by the Customer. Documentation is not
editable.
$
- X
234 AP
Invoice
Processing
System fills information for
invoice from Scan or
reciept of item. N NS
$
- X
235 AP
Invoice
Processing
System allows entering of
direct claims. Y S
Inventory/Maint
enance Modules
$
- X
236 AP
Invoice
Processing
System provides workflow
approval path for Invoices
entering in system. Y S
Inventory
Module Order & Receiving features
$
- X
237 AP
Invoice
Processing
Supports partial payments
(partial payment of invoice
- for example not all items
on invoice received). Y S
Inventory
Module Receiving feature
$
- X
238 AP
Invoice
Processing
System supports applying
credit memo to invoice for
incorrect invoices - this will Y S
Accounting
Module Manage Vendor Credits feature
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 39 allow a credit to post back
to department if direct
charge on upload file.
239 AP
Invoice
Processing
Ability to enter in correct
tax amount off invoice. Y S
Inventory
Module
$
- X
240 AP
Invoice
Processing
Allow multiple invoices to
be received and processed
for one purchase order. Y S
Inventory
Module Receive Items feature
$
- X
241 AP
Invoice
Processing
System will automatically
check for and prevent
duplicate invoice numbers
for the same vendor (don't
pay same invoices twice). Y S
Inventory
Module Receiving Items feature
$
- X
242 AP
Invoice
Processing
System allows files to be
attached in the system to
the invoice (scanned image
of invoice). Y S Various Modules Attachment tabs
$
- X
243 AP
Invoice
Processing
System allows for terms
and discount and will
calculate/process
automatically. N NS
Inventory
Module
Discounts and Terms are recorded but
not automatically calculated.
$
- X
244 AP
Invoice
Processing
Allow partial payments
against a single line even if
quantity is one
. Y S
Inventory
Module
Invoices must balance before they can
be closed.
$
- X
245 AP Matching
Supports 2 way matching
(purchase order, invoice). Y S
Inventory
Module Receiving Items feature
$
- X
246 AP Matching
Supports 3 way matching
(purchase order, invoice,
packing slip/receiving doc). Y S
Inventory
Module Receive Items feature
$
- X
247 AP Matching
Matching occurs at line
item detail level. Y S
Inventory
Module Receiving feature
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 40 248 AP Matching
System provides
notification when match
does not occur. Y S
Inventory
Module Receiving feature
$
- X
249 NOTIF.
Notifications
- Email
Department –vehicle is
ready.
Y S
Maintenance
Module
Notifications can be sent to
automatically notify customers via email
when the equipment, asset, or vehicle is
ready for pick up.
$
- X
250 NOTIF.
Notifications
- Email
Department – by unit ID –
PM service scheduled,
coming up reminder, past
due reminder.
Y S
Maintenance
Module
FASTER Web generates an automatic
email notification whenever a particular
PM is due or overdue on an asset as well
as upcoming vehicle registration/tag
expiration, scheduled appointment &
motor pool reservation confirmations,
etc.
$
- X
251 NOTIF.
Notifications
- Email Department – ad-hoc. $ - X
252 NOTIF.
Notifications
- Email
Internal – incomplete work
order reviews. Y S
Maintenance
Module
$
- X
253 NOTIF.
Notifications
- Email
Internal – PM notification
flag, similar to existing
“work pending flag”.
Y S
Maintenance
Module
FASTER Web has the ability to send
email and text notifications if the
customer chooses. FASTER Web
generates an automatic email
notification whenever a particular PM is
due or overdue on an asset as well as
upcoming vehicle registration/tag
expiration, scheduled appointment &
motor pool reservation confirmations,
etc.
Additionally, notifications can be sent to
automatically notify customers via email
when the equipment, asset, or vehicle is
ready for pick up.
These notifications are sent to asset
contacts identified by the system
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 41 administrator. The system has a number
of Email Templates that are configurable
by the customer and employ the ability
to dynamically insert customer relevant
data into the email, such as the Asset
Number, VIN, and other fields.
254 NOTIF.
Notifications
- Email Internal – Ad-hoc.
$
- X
255 FMS
Optional Fuel
Management
System
Provide option for a
complete fuel
management system to
replace current system
(FDS). N NS
FASTER is not proposing this optional
requirement request.
$
- X
256 FMS
Optional Fuel
Management
System
An autonomous fuel
management system
(FMS) that will control,
authorize and record the
dispensing of various fuel
from multiple locations. N NS
$
- X
257 FMS
Optional Fuel
Management
System
The FMS will operate with
minimal to no input or
entry by fueling personnel. N NS
$
- X
258 FMS
Optional Fuel
Management
System
All data related to the
transaction (fueling
employee, vehicle ID, date,
fuel amount dispensed,
odometer, engine hours,
etc.) would be
autonomously captured
and transferred to the
FMS. N NS
$
- X
259 FMS
Optional Fuel
Management
System
The FMS will be capable of
operation for 7 days a
week, 24 hours day. N NS
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15
-99 FMIS Replacement for Roseville, CA | Page 42
260 FMS
Optional Fuel
Management
System
The FMS must be capable
of fueling vehicles
identified/authorized
within the FMS system.N NS
$
- X
261 FMS
Optional Fuel
Management
System
Have the capability to
track all fueling purchased
in-house or commercially.
These will need to track
separately. Tracking fuel
purchased in-house affects
inventory and billings. For
Cardlock fueling, capability
to integrate data and have
the meters uploaded and
option to bill in new
system without affecting
inventory. N NS
$
- X
262 FMS
Optional Fuel
Management
System
Provide the ability to track
fuel by an individual, piece
of equipment, date, time
and quantity.N NS
$
- X
263 FMS
Optional Fuel
Management
System
Have the ability to view
fuel costs, transactions and
the accompanying meter
reading.N NS
$
- X
264 FMS
Optional Fuel
Management
System
Provide search capabilities
for fuel transactions by:
$
- X
265 FMS
Optional Fuel
Management
System SiteN NS
$
- X
266 FMS
Optional Fuel
Management
System
User selected date
rangeN NS
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 43 267 FMS
Optional Fuel
Management
System Equipment number N NS
$
- X
268 FMS
Optional Fuel
Management
System
Fuel tag history by
equipment N NS
$
- X
269 FMS
Optional Fuel
Management
System
Provide the ability to
manually enter fuel
transactions by
department or Unit ID#. N NS
$
- X
270 FMS
Optional Fuel
Management
System
Maintain a perpetual
inventory of fuel. N NS
$
- X
271 FMS
Optional Fuel
Management
System
Track inventory receipts,
issuances, stick readings
and allow for first in first
out (FIFO) fuel charges. N NS
$
- X
272 FMS
Optional Fuel
Management
System
Track multiple alternative
fuels and locations, which
includes CNG, propane,
hydrogen and electric
vehicle. N NS
$
- X
273 FMS
Optional Fuel
Management
System
Ability to monitor, track
and report data for other
fluids dispensed like
engine oil, DEF and
antifreeze. N NS
$
- X
274 FMS
Optional Fuel
Management
System
Ability to verify fuel
transactions and correct
errors during the import
process. Should have the
ability to see all fueling
transactions and N NS
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 44 flag/adjust the meter
readings in error.
275 FMS
Optional Fuel
Management
System
Ability to provide real time
integrated fuel downloads
for PM tracking. N NS
$
- X
276 FMS
Optional Fuel
Management
System Fuel and Zonar integration. N NS
$
- X
277 FMS
Optional Fuel
Management
System
If the local network is
temporarily down, the
FMS shall be capable of
stand-alone mode, which
allows gas to be dispensed
and store all transaction
data until network
becomes operable again. N NS
$
- X
278 FMS
Optional Fuel
Management
System
The current fueling system
island and multiple
locations are covered by
WIFI. N NS
$
- X
279 FMS
Optional Fuel
Management
System
FSM integration with fuel
tank monitor. N NS
$
- X
280 FMS
Optional Fuel
Management
System
During FSM install, it is
required to limit fuel
dispenser downtime. N NS
$
- X
281 FMS
Optional Fuel
Management
System
Include all
equipment/hardware and
installation. N NS
$
- X
282 PARTS
Parts
Inventory
Management
Maintain all pertinent data
on each part in inventory
including:
$
- X
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Parts
Inventory
Management Part number Y S
Inventory
Module Master tab
$
- X
284 PARTS
Parts
Inventory
Management Part description Y S
Inventory
Module Master tab
$
- X
285 PARTS
Parts
Inventory
Management In-stock Y S
Inventory
Module Master tab
$
- X
286 PARTS
Parts
Inventory
Management Quantity item Y S
Inventory
Module Master tab
$
- X
287 PARTS
Parts
Inventory
Management Cost Y S
Inventory
Module Master tab
$
- X
288 PARTS
Parts
Inventory
Management
Part category or
classification Y S
Inventory
Module Master tab
$
- X
289 PARTS
Parts
Inventory
Management
Part type or distinct
usage Y S
Inventory
Module Master tab
$
- X
290 PARTS
Parts
Inventory
Management Part status Y S
Inventory
Module Master tab
$
- X
291 PARTS
Parts
Inventory
Management
% Mark-up for the
individual part Y S
Inventory
Module Master tab
$
- X
292 PARTS
Parts
Inventory
Management
Storeroom bin
location Y S
Inventory
Module Master tab
$
- X
293 PARTS
Parts
Inventory
Management Alternate location Y S
Inventory
Module Master tab
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 46 294 PARTS
Parts
Inventory
Management Vendor Y S
Inventory
Module Master tab
$
- X
295 PARTS
Parts
Inventory
Management
Cross reference
part(s) Y S
Inventory
Module Master tab, Substitute Stock feature
$
- X
296 PARTS
Parts
Inventory
Management
Stock quantities for
max, low and safe. Y S
Inventory
Module Master tab
$
- X
297 PARTS
Parts
Inventory
Management
Max Issue:
maximum quantity that
can be issued to a work
order at one time. N NS
$
- X
298 PARTS
Parts
Inventory
Management Part class code Y S
Inventory
Module Custom Specification feature
$
- X
299 PARTS
Parts
Inventory
Management Order lead time Y S
Inventory
Module Master tab
$
- X
300 PARTS
Parts
Inventory
Management Unit of issue Y S
Inventory
Module Price & Warranty tab
$
- X
301 PARTS
Parts
Inventory
Management Unit of order Y S
Inventory
Module Price & Warranty tab
$
- X
302 PARTS
Parts
Inventory
Management
Provide full audit tracking
capabilities including the
following adjustments by
operator ID, date/time to:
$
- X
303 PARTS
Parts
Inventory
Management Unit cost count Y S
Inventory
Module
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 47 304 PARTS
Parts
Inventory
Management Return to inventory Y S
Inventory
Module
$
- X
305 PARTS
Parts
Inventory
Management Return to vendor Y S
Inventory
Module
$
- X
306 PARTS
Parts
Inventory
Management Deleted orders Y S
Inventory
Module
$
- X
307 PARTS
Parts
Inventory
Management Deleted receipts Y S
Inventory
Module
$
- X
308 PARTS
Parts
Inventory
Management
Transfers from one
storeroom to another Y S
Inventory
Module
$
- X
309 PARTS
Parts
Inventory
Management Track purchases by:
$
- X
310 PARTS
Parts
Inventory
Management Vendor Y S
Inventory
Module
$
- X
311 PARTS
Parts
Inventory
Management PO number Y S
Inventory
Module
$
- X
312 PARTS
Parts
Inventory
Management Quantity Y S
Inventory
Module
$
- X
313 PARTS
Parts
Inventory
Management Vendor invoice Y S
Inventory
Module
$
- X
314 PARTS
Parts
Inventory
Management Date Y S
Inventory
Module
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 48 315 PARTS
Parts
Inventory
Management
Person placing the
order Y S
Inventory
Module
$
- X
316 PARTS
Parts
Inventory
Management
Person receiver the
order Y S
Inventory
Module
$
- X
317 PARTS
Parts
Inventory
Management
Work order
number (if applicable) Y-ND S
Inventory
Module
$
- F
318 PARTS
Parts
Inventory
Management
Capability to add graphics,
PDFs and notes to a part
record. Y S
Inventory
Module
$
- X
319 PARTS
Parts
Inventory
Management
Provide the capability to
order, receive and issue a
part on a work order from
a single screen. Y S
Inventory
Module
$
- X
320 PARTS
Parts
Inventory
Management
Have the capability to
conduct searches for
purchases by:
$
- X
321 PARTS
Parts
Inventory
Management Invoice number Y S
Inventory
Module Search Receipts feature
$
- X
322 PARTS
Parts
Inventory
Management Part number Y S
Inventory
Module Advanced Search feature
$
- X
323 PARTS
Parts
Inventory
Management Warehouse name Y S
Inventory
Module Advanced Search feature
$
- X
324 PARTS
Parts
Inventory
Management Purchase order Y S
Inventory
Module Search Orders feature
$
- X
325 PARTS
Parts
Inventory
Management Vendor Y S
Inventory
Module Advanced Search feature
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 49 326 PARTS
Parts
Inventory
Management
Work order
number Y S
Inventory
Module Search Issued Item feature
$
- X
327 PARTS
Parts
Inventory
Management
Technician issued
to Y S
Inventory
Module Search Issued Item feature
$
- X
328 PARTS
Parts
Inventory
Management
Provide the ability to
search for:
$
- X
329 PARTS
Parts
Inventory
Management All back orders Y S
Inventory
Module Search Orders feature
$
- X
330 PARTS
Parts
Inventory
Management Orders not received Y S Reports Module Orders not Received Report $
- X
331 PARTS
Parts
Inventory
Management All orders received Y S Reports Module Inventory Received Report $
- X
332 PARTS
Parts
Inventory
Management
Track multiple part
storerooms and carry a
separate inventory in each
storeroom for the same
part numbers. Y S
Inventory
Module
$
- X
333 PARTS
Parts
Inventory
Management
Have search capabilities
for part records for the
following:
$
- X
334 PARTS
Parts
Inventory
Management
Alternative part
number: An
equivalent/alternative part
number. Y S
Inventory
Module Master tab
$
- X
335 PARTS
Parts
Inventory
Management
Industry part class
code: STD Classification. Y S
Inventory
Module Master tab
$
- X
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Parts
Inventory
Management
Part category:
Code, which defines the
manner in which parts are
grouped. Y S
Inventory
Module Master tab
$
- X
337 PARTS
Parts
Inventory
Management
Part catalog
number description. Y S
Inventory
Module Master tab
$
- X
338 PARTS
Parts
Inventory
Management
Storeroom bin
location. Y S
Inventory
Module Master tab
$
- X
339 PARTS
Parts
Inventory
Management
Manufacturer’s
number: The number given
to each part by the
manufacturer. Y S
Inventory
Module Master tab
$
- X
340 PARTS
Parts
Inventory
Management
Material safety
data sheet #. Y S
Inventory
Module Master tab
$
- X
341 PARTS
Parts
Inventory
Management
Site defined
reference fields for parts. Y S
Inventory
Module Master tab/Custom Specification feature
$
- X
342 PARTS
Parts
Inventory
Management
Part Status: Status
of the part, i.e., active,
closed. Y S
Inventory
Module Master tab
$
- X
343 PARTS
Parts
Inventory
Management Vendor Y S
Inventory
Module Master tab
$
- X
344 PARTS
Parts
Inventory
Management Parts warranty type Y S
Inventory
Module Price & Warranty tab
$
- X
345 PARTS
Parts
Inventory
Management
Provide screen display with
the following information
when searching for part
numbers:
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 51 346 PARTS
Parts
Inventory
Management Part number Y S
Inventory
Module Advanced Search feature
$
- X
347 PARTS
Parts
Inventory
Management Storeroom Y S
Inventory
Module Advanced Search feature
$
- X
348 PARTS
Parts
Inventory
Management Description Y S
Inventory
Module Advanced Search feature
$
- X
349 PARTS
Parts
Inventory
Management
Storeroom bin
location Y S
Inventory
Module Advanced Search feature
$
- X
350 PARTS
Parts
Inventory
Management In-stock quantity Y S
Inventory
Module Advanced Search feature
$
- X
351 PARTS
Parts
Inventory
Management Unit cost Y S
Inventory
Module Advanced Search feature
$
- X
352 PARTS
Parts
Inventory
Management
Reorder, safety and
high Limits Y S
Inventory
Module Master tab
$
- X
353 PARTS
Parts
Inventory
Management
This should include
the ability to go to the part
record by selecting a part
from the list. Y S
Inventory
Module Advanced Search feature
$
- X
354 PARTS
Parts
Inventory
Management
Have the ability to conduct
a wild card search on
partial field information:
partial description, partial
part number, partial
manufacturer number, etc. Y S
Inventory
Module Searches
$
- X
355 PARTS
Parts
Inventory
Management
Include the following
information on the part
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 52 record online, either by
month or year:
356 PARTS
Parts
Inventory
Management
History of the part
usage (issues, issues
returned) Received,
received returned. Y S
Inventory
Module History tab
$
- X
357 PARTS
Parts
Inventory
Management
Transferred in,
transferred out Adjusted
up, and adjusted down end
of period quantity. Y S
Inventory
Module History tab
$
- X
358 PARTS
Parts
Inventory
Management
Costs: unit, tax,
shipping. Y S
Inventory
Module History tab
$
- X
359 PARTS
Parts
Inventory
Management
Extended cost by
the month or by year. Y S
Inventory
Module History tab
$
- X
360 PARTS
Parts
Inventory
Management
Differentiate between
stocked and non-stocked
part records and offer all
part capabilities for both. Y S
Inventory
Module Master tab
$
- X
361 PARTS
Parts
Inventory
Management
Track the issuance of all
stocked and non-stocked
parts to a specific piece of
equipment. Y S
Inventory
Module Various tabs and reports
$
- X
362 PARTS
Parts
Inventory
Management
Have the ability to
reference/attach an old
part number if a part
number updates/changes. Y S
Inventory
Module Master tab
$
- X
363 PARTS
Parts
Inventory
Management
Have a part number
function that merges part
records into one number
while still retaining
historical data. Y S
Inventory
Module Reassign or Merge Item feature
$
- X
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Parts
Inventory
Management
Have the ability to create
an order for all parts at the
reorder point with the
option to modify it to
include or exclude any
part. Y S
Inventory
Module Ordering feature
$
- X
365 PARTS
Parts
Inventory
Management
Provide an option to track
warranty and receipt
information for nonstocked parts’ issues. Y S
Inventory
Module Advanced Search feature
$
- X
366 PARTS
Parts
Inventory
Management
Price parts issued to work
orders by first in first out
(FIFO). Y S
Inventory
Module Master tab
$
- X
367 PARTS
Parts
Inventory
Management
Generate a surplus parts
report tracking lack of
activity for user-defined
periods of time. Y S
Inventory
Module Inventory Obsolescence Report
$
- X
368 PARTS
Parts
Inventory
Management
Have the ability to support
the use of barcoding. Print
barcode labels including:
$
- X
369 PARTS
Parts
Inventory
Management Part number Y S
Inventory
Module Barcode Utilities feature
$
- X
370 PARTS
Parts
Inventory
Management Description Y S
Inventory
Module Barcode Utilities feature
$
- X
371 PARTS
Parts
Inventory
Management
Storeroom bin
location Y S
Inventory
Module Barcode Utilities feature
$
- X
372 PARTS
Parts
Inventory
Management Date part received Y S
Inventory
Module Barcode Utilities feature
$
- X
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Parts
Inventory
Management
Provide a simplified
inventory sheet to assist in
inventory counts. The
ability to choose
categories and view
quantity and bin location. Y S Reports Module
Parameters include, Start and End Bin
Numbers, Stock Type, Cycle Number,
Item Status, Display Actual Quantity, Yes
or No.
$
- X
374 PARTS
Parts
Inventory
Management
Have the ability to list all
receipts by vendor for all
parts, a category of parts
or specific part numbers. Y S Reports Module
Users can list all receipts by vendor, part
number and date.
$
- X
375 PARTS
Parts
Inventory
Management
Have the ability to
generate a parts reorder
list by vendor, category,
part number or storeroom. Y-ND TPS Reports Module
Users can generate a parts reorder list
by vendor, part number, or storeroom.
To generate a parts reorder list by
category would be a modification to a
standard report.
$
2,500.00 E
376 PARTS
Parts
Inventory
Management
Provide for ABC
classification of parts
where classifications, “A”
parts are the top 20% of
inventory, “B” parts are
the next 30%, and “C”
parts are the bottom 50%
of inventory. Ability for
system to automatically
assign classifications based
off patterns and usage. Y TPS
Inventory
Module
ABC PARTS CLASSIFICATION IS NOT
REQUIRED IN faster. FASTER’s parts
usage classification process uses the
part’s activity and history of movement
and is displayed and utilized on-line in
the Issue Search and Stock Auto Reorder
screens.
$
- X
377 PARTS
Parts
Inventory
Management
Have the capability to
issue and charge parts to
an individual or
department without
having to charge it to a
work order. All associated
costs must be tracked
through the charge ticket Y S
Maintenance
Module Create Direct Charge feature
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 55 or billing report. Ability to
charge to direct
fund/center/account
coding. These shall not
count towards the work
order quantity.
378 PARTS
Parts
Inventory
Management
Provide an online screen
notes function and print
capability for all part
records. Y S
Inventory
Module
Once inquired on the Item note, the
print function is reached through "hot
key" functionality.
$
- X
379 PARTS
Parts
Inventory
Management
Have the ability to identify
a mark-up percentage by
part number. Y S
Inventory
Module Price & Warranty tab
$
- X
380 PARTS
Parts
Inventory
Management
Track all credits to vendors
by PO#, invoice #, date,
type and description. Y S
Accounting
Module
$
- X
381 PARTS
Parts
Inventory
Management
Automatically recalculate
the total on the PO # when
a credit is issued by
vendor. Y S Various Modules
PO are impacted and reflected in realtime from transactions throughout the system.
$
- X
382 PARTS
Parts
Inventory
Management
Track multiple inventory
storerooms and produce
an audit trail for transfers
among the storerooms. Y S
Inventory
Module Standard Inventory Reports
$
- X
383 PARTS
Parts
Inventory
Management
Provide a process and
system for the minimum
level and maximum level
from the actual order and
issue history.
$
- X
384 PARTS
Parts
Inventory
Management
Ability to edit the
values for minimum and
maximum into the parts
master record. Y S
Inventory
Module Master tab
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 56 385 PARTS
Parts
Inventory
Management
Ability to assign
quantity for reorder due to
volume savings. Y S
Inventory
Module Ordering tab
$
- X
386 PARTS
Parts
Inventory
Management
Ability to input for
bulk and freight discounts. Y S
Inventory
Module
$
- X
387 PARTS
Parts
Inventory
Management
Ability for parts
manager notification to
accept and decline order
on specific order criteria. N NS
$
- X
388 PARTS
Parts
Inventory
Management
Determine reorder of parts
by value of cost, usage and
freight costs. If over
assigned amount the parts
manager will be notified to
accept or decline order. N NS
$
- X
389 PARTS
Parts
Inventory
Management
Support a cyclical
inventory capability where
every part is inventoried
over a user-defined time
period through a defined
number of cycles. Y S
Inventory
Module Perform Inventory feature
$
- X
390 PARTS
Parts
Inventory
Management
Have a parts list capability
where lists are created,
stored and printed for
specific repairs on specific
equipment number, year,
make, model, class, etc. Y S
Inventory
Module Manage Item List feature
$
- X
391 PARTS
Parts
Inventory
Management
Provide direct access to
unlimited stored images
associated with each part,
i.e., MSDS sheets. Y S
Inventory
Module Attachment tabs
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 57 392 PARTS
Parts
Inventory
Management
Provide parts cross
referencing capability. Y S
Inventory
Module Master tab
$
- X
393 PARTS
Parts
Inventory
Management
Track equipment
warranties from the initial
claims to reimbursement
received. Y S
Asset
Module/Reports
Module
Warranty Claims tab, Asset Warranty
report
$
- X
394 PARTS
Parts
Inventory
Management
Pop-up window when an
invoice number is already
in the system. Y S
Inventory
Module
$
- X
395 PARTS
Parts
Inventory
Management
Provide Incomplete invoice
report. Y S Reports Module W205 Orders Not Received Report $
- X
396 PARTS
Parts
Inventory
Management
Ability to edit invoices
through final approvals. Y S
Inventory
Module Order/Receipts feature
$
- X
397 PARTS
Parts
Inventory
Management
Ability to remove parts and
notate on record. Y S
Inventory
Module Order/Receipts feature/Notes tab
$
- X
398 PARTS
Parts
Inventory
Management
Wireless scanner for
inventory count (hardware
and software). Y S
Inventory
Module Barcode Add-On (included in quote)
$
- X
399 PARTS
Parts
Inventory
Management
Inventory adjustments
must have a mandatory
reason field. Y
Inventory
Module Perform Inventory feature
$
- X
400 PARTS
Parts
Inventory
Management
New part return tracking
capability (ability to track
the return process of a
part that was ordered in
error or we no longer
need). Y S
Inventory
Module Transfer In-Out feature
$
- X
401 PARTS
Parts
Inventory
Management Core tracking capability. Y S
Inventory
Module
Ability to track all charges related to an
item such as core, hazard fees, disposal
fees, etc.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 58 402 PARTS
Parts
Inventory
Management
Ability to track and review
parts fill rate – metric to
show parts issuances that
come from inventory vs all
parts requests. Y S
$
- X
403 PARTS
Parts
Inventory
Management
Ability to track the amount
of time between when a
part request is entered to
when the part request is
fulfilled. Y S Reports Module Item Requested to Available Rate Report $
-
404 PARTS
Parts
Inventory
Management
Ability to manage
inventory utilizing the
manufacturers SKU #’s. Y S
Inventory
Module Master tab
$
- X
405 PARTS
Parts
Inventory
Management
Ability to communicate or
provide an
upload/download file with
Oracle purchase order
module to
upload/download PO data
in system (align with
vendor ID). Y-ND S Integrations Customer specific integration $
20,000.00 E
406 PARTS
Parts
Inventory
Management
Display in the equipment
module all parts issued
and the last date issued for
each piece of equipment
(quick view accessible by
anyone). Y S Asset Module Parts Issued tab
$
- X
407 PARTS
Parts
Inventory
Management
Ability to create workflow
approval for designated
group on parts that
exceeds a determined
amount. N NS
$
-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 59 408 PARTS
Parts
Inventory
Management
Ability for technician to
order parts electronically.
If the parts manager needs
more information, the
ability to respond
electronically within the
parts order. Y S
Technician
Workstation Electronic Parts Request feature
$
- X
409 P/D
Portal/Dashb
oard
Customer facing portal
and/or dashboard to
display historical
information for each piece
of equipment including:
$
- X
410 P/D
Portal/Dashb
oard
Monthly or yearly totals
by fiscal year or calendar
year for:
This information is available in reporting
and inline on the Asset Module, not in
Customer Portal, or Dashboard. FASTER
has 20 Dashboard KPI's (Key
Performance Indicators) that can be
configured by the user. FASTER Web's
Customer Portal features include: View
My Asset, requesting Appointments,
Request Service, Maintenance Schedule
view, Repair review, and Add Meter
Reading.
$
- X
411 P/D
Portal/Dashb
oard
Fuel costs and
quantity Y S
Dashboard &
Reporting
Module Available in Dashboard and Reporting
$
- X
412 P/D
Portal/Dashb
oard Meter type Y S Reports Module
Asset History Report, Asset Utilization
Report. Etc...
$
- X
413 P/D
Portal/Dashb
oard Labor Y S Reports Module
Asset History Report, Work Order Dollar
Summary Report
$
- X
414 P/D
Portal/Dashb
oard Sublet Y S
Dashboard &
Reports Module
Work Order by Status Dashboard &
Work Order Sublet by Vendor Report
$
- X
415 P/D
Portal/Dashb
oard Credit Y S Reports Module
Active Work Orders by Shop Report,
Various Billing Reports
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 60 416 P/D
Portal/Dashb
oard Accident Y S
Dashboard &
Reports Modules
Open Work Order by Status Dashboard,
Asset History Report
$
- X
417 P/D
Portal/Dashb
oard
All parts issued to
the equipment Y S
Asset, Inventory
& Reports
Modules
Real-Time in Product Searches,
Inventory Issue Reports
$
- X
418 P/D
Portal/Dashb
oard
Must have the ability to
customize and hide which
fields are visible on
customer facing portal. N NS
$
- X
419 PM
Preventative
Maintenance
Management
Generate a
PM/annual/semiannual
inspection due list by
department, class, shop or
date. Y S
Reports &
Maintenance
Moduels
PM Due Report, Manage Shop Floor
Activity feature
$
- X
420 PM
Preventative
Maintenance
Management
Support PM frequency by
time, miles/hours, fuel
consumed or any
combination thereof. Y S
Asset &
Maintenance
Modules
PM (Preventative Maintenance)
schedules can be uniquely associated to
an asset with any combination of
multiple criteria, such as time
(months/days), meters (miles/hours), or
fuel consumption (diesel/unleaded). The
system allows an unlimited number of
meter types and fuel types per asset.
Maintenance scheduling criteria are only
limited by the number of meter types
and/or fuel types the customer has
associated to an asset.
In addition, there are actions or tasks
that many customers want to
differentiate from PMs, such as state
inspections, emissions testing,
registration renewal, etc. Therefore,
FASTER Web’s service tracking also
provides scheduling and notifications.
These are called Scheduled Actions
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 61 (SAs). SAs can be driven by meters
and/or dates in the same way as PMs.
421 PM
Preventative
Maintenance
Management
Automatically update
when the next PM is due
upon completion of the
current PM. Y S Setup Module
$
- X
422 PM
Preventative
Maintenance
Management
Provide for PM scheduling
that supports differences
in age, usage and
manufacturer. Y S
Asset &
Maintenance
Modules
$
- X
423 PM
Preventative
Maintenance
Management
Allow for unlimited PM’s
and frequency of service
for each piece of
equipment. Y S
Asset &
Maintenance
Modules
$
- X
424 PM
Preventative
Maintenance
Management
Track unlimited PM’s for
all components. Y S
Asset &
Maintenance
Modules
$
- X
425 PM
Preventative
Maintenance
Management
Provide an option for
priority scheduling of
PM’s. This would be
determined by the service
advisor. Y S
Maintenance
Module
User defined priority codes can be
assigned to any repair.
$
- X
426 PM
Preventative
Maintenance
Management
Adjust for early/late
hierarchically scheduled
PM services. Y S Setup Module
$
- X
427 PM
Preventative
Maintenance
Management
Ability to set up service
intervals in the system by
make/model for all assets. Y S
Maintenance
Module Manage Shop Floor Activity tab
$
- X
428 PM
Preventative
Maintenance
Management
Include all associated
services or recalls currently
outstanding in a PM due
report. System will specify
service by mileage
dependent on the vehicle. Y-ND S Reports Module Custom Report $
4,000.00 E
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 62 Ability to pull data by date
range, mileage range, hour
range, specific to each
department or service type
and priorities. Similar data
as report #154 in current
system.
429 PM
Preventative
Maintenance
Management
Provide the ability for
flexible PM scheduling
based on shift and shop
capacity. Y S
Maintenance
Module Manage Shop Floor Activity tab
$
- X
430 PM
Preventative
Maintenance
Management
Provide the ability to
manage or modify
scheduled PM’s. Y S
Maintenance
Module Manage Shop Floor Activity tab
$
- X
431 PM
Preventative
Maintenance
Management
Provide an automatic PM
email notification program
to remind department or
customer of scheduled
service. Ability to send out
additional updated email if
the service is rescheduled.
Y S
Asset &
Maintenance
Modules
FASTER Web has the ability to send
email and text notifications if the
customer chooses. FASTER Web
generates an automatic email
notification whenever a particular PM is
due or overdue on an asset as well as
upcoming vehicle registration/tag
expiration, scheduled appointment &
motor pool reservation confirmations,
etc.
Additionally, notifications can be sent to
automatically notify customers via email
when the equipment, asset, or vehicle is
ready for pick up.
These notifications are sent to asset
contacts identified by the system
administrator. The system has a number
of Email Templates that are configurable
by the customer and employ the ability
to dynamically insert customer relevant
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 63 data into the email, such as the Asset
Number, VIN, and other fields.
432 PM
Preventative
Maintenance
Management
Ability to separate PM
schedule and tracking for
transit
inspections/services.
Ability to pull data by date
range, mileage range, hour
range, and priorities. Y S
Asset, Reports &
Maintenance
Modules PM's, SA's tab, searches and reports
$
- X
433 PM
Preventative
Maintenance
Management
Ability to automate daily
fuel loads to verify correct
mileage for PM scheduling.
A pop-up notification if
there is a mileage
discrepancy. Y S
Fuel and
Integration
Modules The Process Errors and Rejections tabs
$
- X
434 PM
Preventative
Maintenance
Management
Ability to schedule a
parent/child asset
together for any type of
service (ex: truck and
trailer). Y S Asset Module PM's & SA's tab
$
- X
435 PM
Preventative
Maintenance
Tracking
Track unlimited PM cycles
for each piece of
equipment in any
combination by time,
meters, fuel consumption,
a set monthly date or a set
annual date. Y S Asset Module PM's & SA's tab
$
- X
436 PM
Preventative
Maintenance
Tracking
Automatically update the
next PM due when each
job has been completed. Y S
Maintenance &
Setup Modules
Asset, Setting feature in the Setup
Module
$
- X
437 PM
Preventative
Maintenance
Tracking
Allow users to define the
update process for
calculation of next PM due
using the actual Y S Setup Module
Asset, Setting feature in the Setup
Module
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 64 transaction date and
current meter or previous
date and meter.
438 PM
Preventative
Maintenance
Tracking
Provide ability to establish
a hierarchy for PM services
and define the highest
level for the grouping. Y S Setup Module
Asset, Setting feature in the Setup
Module
$
- X
439 PM
Preventative
Maintenance
Tracking
Easily create a shop
schedule for a list of PM’s
due. Y S
Maintenance
Module
$
- X
440 PM
Preventative
Maintenance
Tracking
Allow the user to define
what working days will be
included on the schedule. Y S Setup Module Configurable Shop Hours $
- X
441 PM
Preventative
Maintenance
Tracking
Provide the ability to
define the total number
and type of PM services
included on the schedule. N NS
$
- X
442 PM
Preventative
Maintenance
Tracking
Provide the ability to
create a PM services repair
record from the PM due
listing. Y-ND S
Maintenance
Module
$
- F
443 PM
Preventative
Maintenance
Tracking
Tracking of all types of
inspections on assets. Y S Asset Module PM's & SA's tab $
- X
444 PM
Preventative
Maintenance
Tracking
Separate inspection
module for building
inspections, UST, lift
inspections, crane without
having to add an asset
record. N NS Requires an Asset Record
$
- X
445 SYSTEM
Records
Retention
System allows users to
select information to
purge by:
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 65 446 SYSTEM
Records
Retention Type of transaction N NS Asset Module
All transactions related to the asset will
be removed
$
-
447 SYSTEM
Records
Retention Type of record N NS Asset Module
All transactions related to the asset will
be removed
$
-
448 SYSTEM
Records
Retention Date Y-ND S Asset Module
$
- F
449 SYSTEM
Records
Retention Asset Y-ND S Asset Module
$
- F
450 SYSTEM
Records
Retention
Asset transactions by type
after user-defined number
of years. Y-ND S Asset Module
$
- F
451 SYSTEM
Records
Retention
System can flag any
records and hold for audit
or litigation and prevent
deletion. N NS
$
- X
452 SYSTEM
Records
Retention
System accommodates the
following record retention
processes:
$
- X
453 SYSTEM
Records
Retention
Retains records by
record type. Y S Several Modules Several Modules
$
- X
454 SYSTEM
Records
Retention
Deletes the record
and any referenced
metadata at the end of
retention period. Y-ND S Setup Module
$
- F
455 SYSTEM
Records
Retention
Does not delete
record and any referenced
metadata without user
approval. Y S Setup Module Administrative Setup, Users and Roles $
- X
456
SUPPOR
T
Remote
Diagnostic
Capability
To assist in diagnosing
software problems or data
errors, a remote diagnostic
capability should be
included in the annual
maintenance contract. City Y S
The FASTER Support team currently
utilizes Go-To Assist for remote
diagniostics.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 66 of Roseville IT department
recommends attended
access. Please provide
service or method for
remote diagnostics and
any related costs.
457 SYSTEM Reporting
Support a standard ad hoc
report writer. Y S Reports Module MS Report Builder )SSRS) $
- X
458 SYSTEM Reporting
Provide standard reports
that provide multiple sort
and selection criteria along
with drill down
capabilities. Please provide
a list of all standard
reports. Y S Reports Module 97 Standard Reports
$
- X
459 SYSTEM Reporting
Review current reports
and duplicate in system. N NS Custom Reports
The information is available through
standard reports and ad-hoc reporting.
$
- X
460 SYSTEM
Reporting -
Preventative
Maintenance
Due
Comprehensive list of all
PM’s due within a
specified date range and
variable percentage of
meter or fuel
consumption. Y S Reports Module Schedule Maintenance Due Report $
- X
461 SYSTEM
Reporting -
Average Age
for Disposed
Equipment
Average age of disposed
vehicles by company,
department or class. Y S Reports Module
$
- X
462 SYSTEM
Reporting -
Average
Equipment
Age by Class
Average age of all vehicles
in each equipment class. Y S Reports Module This is a custom Report $
- X
463 SYSTEM
Reporting -
Dashboard
A dashboard shall be
provided to display at
minimum the following:
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 67 464 SYSTEM
Reporting -
Dashboard Asset availability Y S
Dashboard
Module Asset Availability Dashboard
$
- X
465 SYSTEM
Reporting -
Dashboard
Technician
productivity Y S
Dashboard
Module Technician Productivity Dashboard
$
- X
466 SYSTEM
Reporting -
Dashboard Shop turn-around Y S
Dashboard
Module Shop Turn Around Dashboard
$
- X
467 SYSTEM
Reporting -
Dashboard PM compliance Y S
Dashboard
Module PM Compliance Dashboard
$
- X
468 SYSTEM
Reporting -
Dashboard Cost per meter Y S
Dashboard
Module Cost Per Meter Dashboard
$
- X
469 SYSTEM
Reporting -
Dashboard Comeback repairs Y S
Dashboard
Module Comeback Repairs Dashboard
$
- X
470 SYSTEM
Reporting -
Dashboard Utilization Y S
Dashboard
Module Utilization Dashboard
$
- X
471 SYSTEM
Reporting -
Dashboard Open WO by status Y S
Dashboard
Module Open WO by Status Dashboard
$
- X
472 SYSTEM
Reporting -
Dashboard
Scheduled/nonscheduled repairs
comparison Y S
Dashboard
Module
Schedule VS Non-Scheduled Repairs
Dashboard
$
- X
473 SYSTEM
Reporting -
Dashboard Inventory turn Y S
Dashboard
Module Inventory Turn Dashboard
$
- X
474 SYSTEM
Reporting -
Dashboard
Average age of
asset Y S
Dashboard
Module Average Age of Asset Dashboard
$
- X
475 SYSTEM
Reporting -
Dashboard
Current count of
vehicles in spec mode by
fiscal year Y S
Dashboard
Module
$
-
476 SYSTEM
Reporting -
Deferred
Maintenance
Ability to track and report
of deferred maintenance
and backlog work
requests. Y S
Maintenance
Module/Reports
Module
Inline , real-time search and standard
reports
$
- X
477 SYSTEM
Reporting -
Downtime
Tracker
Tracking the amount of
time in days and hours
that a piece of equipment
was out of service and Y S
Maintenance
Module/Reports
Module
Downtime hours are automatically
calculated using the Work Order Status
Code and the Availability Code
information assigned to the asset. Work
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 68 unavailable to the user
during their operational
timeframe.
Order status codes are user configurable
to match your specific process and are
designated with either downtime or
non-downtime tracking flags.
Downtime is viewable in real time from
the Maintenance module, Downtime tab
as well through the Dashboard. The
Reports Module includes several
downtime based standard reports.
478 SYSTEM
Reporting -
Equipment &
Assets
Usage miles driven within
a timeframe by
equipment, class and/or
department. Y S Reports Module Asset Utilization Report $
- X
479 SYSTEM
Reporting -
Equipment &
Assets
Scheduled maintenance
due. Y S Reports Module Scheduled Maintenance Due Report $
- X
480 SYSTEM
Reporting -
Equipment &
Assets
Asset list with cost
information. Y S Reports Module Asset List with Cost Report $
- X
481 SYSTEM
Reporting -
Equipment &
Assets
Asset replacement
balance. Y S Reports Module Asset Replacement Report
$
- X
482 SYSTEM
Reporting -
Equipment &
Assets
Asset master list.
Y S Reports Module Asset Master List Report
$
- X
483 SYSTEM
Reporting -
Equipment &
Assets
Straight line depreciation.
Y S Reports Module Straight line Depreciation Report
$
- X
484 SYSTEM
Reporting -
Equipment &
Assets
Asset inventory snapshot.
Y S Reports Module Asset Inventory Snapshot
$
- X
485 SYSTEM
Reporting -
Equipment &
Assets
History report.
Y S Reports Module Asset History Report
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 69 486 SYSTEM
Reporting -
Equipment &
Assets
Surplus report – price and
date. Y S Reports Module
Asset Replacement Report - Identify
assets in need of replacement and
project costs.
$
- X
487 SYSTEM
Reporting -
Equipment &
Assets
Equipment List - Current
and life-to-date meter
information with ability to
sort by class, year,
department, shop or site. Y-ND S Reports Module
Modification to Standard Report. Add
Site
$
- F
488 SYSTEM
Reporting -
Equipment
Audit
Audit trail of changes to
company, department,
equipment key and
deletions in the system’s
equipment records. Y S
$
- X
489 SYSTEM
Reporting -
Equipment
History Cost
& Quantity
Detailed history of
equipment costs by month
and year, including all
costs broken out by:
$
- X
490 SYSTEM
Reporting -
Equipment
History Cost
& Quantity Accident Y S
Asset/Reports
Modules
Inline real-time search and standard
reports
$
- X
491 SYSTEM
Reporting -
Equipment
History Cost
& Quantity
Maintenance and
repair Y S
Asset/Reports
Modules
Inline real-time search and standard
reports
$
- X
492 SYSTEM
Reporting -
Equipment
History Cost
& Quantity
Fuel and other fluid
quantities Y S
Asset/Fuel/Repor
ts Modules
Inline real-time search and standard
reports
$
- X
493 SYSTEM
Reporting -
Equipment
History Cost
& Quantity
Miles per gallon
and cost per mile
calculations Y S
Asset/Reports
Modules
Inline real-time search and standard
reports
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 70 494 SYSTEM
Reporting -
Excel
Ability to run customizable
reports from the table files
using Excel. Y TPS Reports Module Requires Excel
$
- X
495 SYSTEM
Reporting -
Fuel
Meter Exception –
Identifies
vehicles/operators with
potential invalid meter
information. Y S Reports Module Meter Exception Report
$
- X
496 SYSTEM
Reporting -
Fuel
Fuel transaction report
Non-fueled assets. Y S Reports Module
Fuel Transaction and Non-Fuel Assets
Report
$
- X
497 SYSTEM
Reporting -
Fuel Fuel usage detail. Y S Reports Module Fuel Usage Detail Report $
- X
498 SYSTEM
Reporting -
Fuel
Fuel by fuel type summary.
Y S Fuel Module
Using the Advanced Search users can
search by Fuel Type and report the
results to Word, Excel or .CSV formats.
Ad hoc reporting feature.
$
- X
499 SYSTEM
Reporting -
Fuel Fuel tank readings. Y S
$
- X
500 SYSTEM
Reporting -
Fuel Fuel delivery report. Y S
$
- X
501 SYSTEM
Reporting -
General
System allows ad-hoc
query on any field in
system. Y S
Advanced Search
feature
throughout the
system
FASTER Web has powerful,
comprehensive search capability that
allows fast onscreen viewing of data
throughout all modules of the system.
Through the Advanced search feature,
you can select multiple criteria to
narrow down the results you need.
Search results columns can be
configured by the user to meet specific
needs, such as multi-level grouping and
sorting. Results can easily and quickly be
exported to Microsoft Word, Excel, or
CSV.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 71 502 SYSTEM
Reporting -
General Queries can be saved. N NS
Advanced Search
feature
throughout the
system
$
- X
503 SYSTEM
Reporting -
General
Saved queries and reports
are only accessible by
users with appropriate
security (i.e. access to the
data fields used by the
query or report). N NS Setup Module
$
- X
504 SYSTEM
Reporting -
General
System provides dash
boarding tools to present
data. Y S
Dashboard
Module
FASTER Web has two ways for business
users to quickly produce graphic ad hoc
reports. The first is that FASTER Web has
20-standard dashboards that are
configurable. They are real-time and
permit the user to click on data sets to
drill deep into the system to explore
what’s behind the data. The second is
explained below.
$
- X
505 SYSTEM
Reporting -
General
System has ability to
create custom, complex
reports base on security
and roles. Y S Reports Module
$
- X
506 SYSTEM
Reporting -
General
Reports can be scheduled
and distributed (via email
or dashboard). Y S
Reports can be distributed via emailed.
Scheduling is available for On-Prem only.
$
- X
507 SYSTEM
Reporting -
General
System has drill-down
capabilities to access
source data in the system
(if possible). Y S
Throughout the
system
Various reports, Dashboards, Searches
all have drill down capabilities
$
- X
508 SYSTEM
Reporting -
Master
Equipment
List Year, make, model. Y S Reports Module
Master List report provides asset number and
description with year, make and model, serial
number, license number, department, current
meter information, and acquire date.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 72 509 SYSTEM
Reporting -
Master
Equipment
List Department. Y S Reports Module
Master List report provides asset
number and description with year, make
and model, serial number, license
number, department, current meter
information, and acquire date.
$
- X
510 SYSTEM
Reporting -
Master
Equipment
List Class. Y S Reports Module
Master List report parameter includes
asset class.
$
- X
511 SYSTEM
Reporting -
Master
Equipment
List
Acquired date with ability
to sort by license number. Y S Reports Module
Master List report allows the user to sort
by License
$
- X
512 SYSTEM
Reporting -
Master
Equipment
List
Serial number or employee
code. Y S Reports Module
Master List report allows the user to sort
by VIN/Serial number
$
- X
513 SYSTEM
Reporting -
Mileage
Exceptions
Vehicles outside the
minimum and maximum
meter reading limits to
identify high or low usage. Y S Reports Module Meter Exception Report $
- X
514 SYSTEM
Reporting -
Operations
Repair comeback – track
individual comebacks and
shop percentages. Y-ND S Reports Module
Modification to Standard Report - add
Percentage to existing report
$
- F
515 SYSTEM
Reporting -
Operations
Work order details by date
report and work order Y S Reports Module
Work Order Details by Work Order
Report
$
- X
516 SYSTEM
Reporting -
Operations
Work order sublet by
vendor Y S Reports Module Work Order Sublet by Vendor Report $
- X
517 SYSTEM
Reporting -
Operations
Work order dollar
summary Y S Reports Module Work Order Dollar Summary Report $
- X
518 SYSTEM
Reporting -
Operations Possible comeback report Y S Reports Module Possible Comeback Report $
- X
519 SYSTEM
Reporting -
Operations PM labor percentage Y S Reports Module PM Labor Percentage Report $
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15
-99 FMIS Replacement for Roseville, CA | Page 73
520 SYSTEM
Reporting -
Operations Repair reason frequency YS Reports Module Repair Reason Frequency Report $
- X
521 SYSTEM
Reporting -
Operations Fleet availability reportYS Reports Module Fleet Availability Report $
- X
522 SYSTEM
Reporting -
Operations
Technical labor activity
reportYS Reports Module Technician Labor Activity Report $
- X
523 SYSTEM
Reporting -
Parts Parts inventory YS Reports Module Parts Inventory Report $
- X
524 SYSTEM
Reporting -
Parts Parts issue reportYS Reports Module Parts Issue Report $
- X
525 SYSTEM
Reporting -
Parts Vendor purchase order list YS Reports Module Vendor Purchase Order Report $
- X
526 SYSTEM
Reporting -
Parts Parts receivedYS Reports Module Parts Received Report $
- X
527 SYSTEM
Reporting -
Parts Orders not received YS Reports Module Orders not Received Report $
- X
528 SYSTEM
Reporting -
Parts Parts reorder report YS Reports Module
Inventory Order Recommendation
Report
$
- X
529 SYSTEM
Reporting -
Parts Part transfer report YS Reports Module Parts Transfer Report $
- X
530 SYSTEM
Reporting -
Parts Vendor returns report YS Reports Module Vendor Returns Report $
- X
531 SYSTEM
Reporting -
Parts Fleet availability reportYS Reports Module Fleet Availability Report $
- X
532 SYSTEM
Reporting -
Parts Direct charge transactions YS Reports Module Direct Charge Transactions Report $
- X
533 SYSTEM
Reporting -
Parts Parts surplus reportYS Report Module Inventory Surplus Report $
- X
534 SYSTEM
Reporting -
Parts Parts obsolescence report YS Reports Module Inventory Obsolescence Report $
- X
535 SYSTEM
Reporting -
Parts
Inventory movement
report YS Reports Module Inventory Movement Report
$
- X
536 SYSTEM
Reporting -
Parts
Part transaction detail
report YS Reports Module Inventory Transaction Detail Report $
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 74 537 SYSTEM
Reporting -
Parts
Inventory discrepancy
report Y S Reports Module Inventory Discrepancy Report
$
- X
538 SYSTEM
Reporting -
Parts Part inventory turns report Y S Reports Module Parts Inventory Turns Reports $
- X
539 SYSTEM
Reporting -
Parts
Value of perpetual
inventory report
Y S Reports Module
Inventory Snapshot Report-This is a
report by storeroom showing a
summary of quantities and dollar values
of the selected snapshot.
$
- X
540 SYSTEM
Reporting -
Parts
Core tracking capability
(we want the ability to
track a core from the
moment it’s charged to
when we receive the
credit. Y S
Inventory
Module
Ability to track all charges related to an
item such as core, hazard fees, disposal
fees, etc.
$
- X
541 SYSTEM
Reporting -
Preventative
Maintenance
Compliance
Completed PM’s flagging
those done on time and
showing the compliance
percentage. Y S
Reports
Module/PM
Compliance
Dashboard
PM and SA Completion Information
Report, PM Compliance Dashboard
$
- X
542 SYSTEM
Reporting -
Sold Vehicle
Report
Vehicle ID
Y S Reports Module Asset Auction Report
$
- X
543 SYSTEM
Reporting -
Sold Vehicle
Report
Asset ID
Y S Reports Module Asset Auction Report
$
- X
544 SYSTEM
Reporting -
Sold Vehicle
Report
Total acquisition cost
Y S Reports Module Asset Auction Report
$
- X
545 SYSTEM
Reporting -
Sold Vehicle
Report
Date sold
Y S Reports Module Asset Auction Report
$
- X
546 SYSTEM
Reporting -
Sold Vehicle
Report
Amount sold
Y S Reports Module Asset Auction Report
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 75 547 SYSTEM
Reporting -
Sold Vehicle
Report
Field to show cash receipt
number Y S Reports Module
Field to show cash receipt is on the Life
Cycle Billing tab in the Disposal section.
$
- X
548 SYSTEM
Reporting -
Sold Vehicle
Report
Field or note if vehicle is
grant funded Y S Reports Module
Field to show grant funded is on the
Master tab in the Custom Specification
section.
$
- X
549 SYSTEM
Reporting -
Specific
Reporting
Ad-Hoc reports
Y S
Throughout the
system
Each system module has a robust
Advanced Search feature with an array
of parameters that permits business
users to quickly create ad hoc reports.
The resulting report can have its
parameters further modified and you
can also filter and sort as well as move
columns and headers or even omit
columns and headers.
The report generated from each
Advanced Search can be exported to
Word, Excel, PDF, and CSV. Secondly,
FASTER Web has over 100-standard
reports that each have a broad array of
parameters business users can choose
from. The resulting report can be
exported to Word, Excel, PowerPoint,
PDF, MHTML, TIFF, CSV, XML and Data
Feed.
$
- X
550 SYSTEM
Reporting -
Specific
Reporting
Parts tax & freight #54
Y S Reports Module
Items received report displays: Invoice #,
Item (Part) #, Item Description,
Receiving User, Created Date, Unit Price,
Shipping, Tax, Other charges, Total Cost,
Invoice Totals, Payment Info.
$
- X
551 SYSTEM
Reporting -
Specific
Reporting
Work order parts cost by
part ID #57 Y S Reports Module
Items Issued report displays: Work
Order #, Asset #, Item #, Organization,
Item Name, Date Created, Repair Type,
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 76 Issuing User, Qty, Issue Price and
Extended Cost.
552 SYSTEM
Reporting -
Specific
Reporting
Work orders closed by
date range #71 Y S Reports Module
Fleet Work Order Activity report is close
date.
$
- X
553 SYSTEM
Reporting -
Specific
Reporting
Work order detail by
equipment #89 Y S Reports Module
$
- X
554 SYSTEM
Reporting -
Specific
Reporting
Equipment master sort
#117 Y S Reports Module Asset Master List Report
$
- X
555 SYSTEM
Reporting -
Specific
Reporting
Fuel detail #138
Y-ND S Reports Module
Related to the following Specific Reports
that have a cost associated: FASTER is
responding with a cost with the
understanding that the format and all
columns of the report are required.
Most customers discover during
implementation that the FASTER Web
reports provide the vast majority of
their reporting needs and will often
choose to cancel custom reports.
$
2,500.00 E
556 SYSTEM
Reporting -
Specific
Reporting
Fuel usage summary #140
Y-ND S Reports Module
Custom Report. Oil is tracked as a part
in FASTER Web and tracking of oil is
displayed in the Asset History report,
not the Fuel Usage Detail Report.
$
2,500.00 E
557 SYSTEM
Reporting -
Specific
Reporting
Assigned PM codes #142
Y-ND S Reports Module
Custom Report. A complete listing of PM
codes is viewable in the application,
Setup Module.
$
5,000.00 E
558 SYSTEM
Reporting -
Specific
Reporting
Part inventory level
valuation #143
Y-ND S Reports Module
FASTER's Perpetual Inventory Report
displays the following: Fleet
Organization, Part #, Parts Room, Part
Name, Computed QTY, Avg Unit Cost,
AVG Tax Cost, AVG Shipping, AVG Other
Charges, AVG Total Unit Cost, AVG
$
5,000.00 E
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 77 Extended Cost. To match report 143
example woyld be customization.
559 SYSTEM
Reporting -
Specific
Reporting
Next PM due #154
Y-ND Reports Module
FASTER's Scheduled Maintenance Due
Report displays: Fleet Organization,
Asset Number, Financial Ref #, Year,
Make, Model, VIN/Serial #, License, PM
Type, Cycle, Current Meter, Next Due,
Amount Over Due, Amount Till Due In,
Next Level. To match the existing report
example 154 Next PM Due, would be a
customization.
$
5,000.00 E
560 SYSTEM
Reporting -
Specific
Reporting
Open work orders #155
Y-ND S Reports Module
FASTER's Fleet Work Order Activity
Report parameters include Work Order
Status code and displays: Fleet
Organization, Shop, Asset #, Work Order
#, Work Order Status, Work Order
Priority, Date Opened, Date Closed or
Current Date, Hours Open Total Cost,
Total with Markup, Total Billing
$
2,500.00 E
561 SYSTEM
Reporting -
Specific
Reporting
Parts ledger #158
Y-ND S Reports Module
FASTER's Inventory Report displays:
Organization, Item #, Item Name, Bin
Location, Qty in Stock, Reserved QTY,
Unaccepted Transfer QTY, Unshipped
Ret Uss QTY, $ AVG True Cost, Default
Markup, $ AVG True Cost w/Markup, $
Stock Ext Value, $ Stock Ext
Value/Markup. To match the Parts
ledger report, example 158 would be a
customization.
$
2,500.00 E
562 SYSTEM
Reporting -
Specific
Reporting
Current inventory
worksheet #165 & 407
Y-ND S Reports Module
FASTER's Inventory Count Sheet Report
displays: Organization, Bin Location,
Alternate Location, Item #, Item Name,
Stock, True Cost, Actual QTY (if desired),
Pending Action QTY, Available QTY, Phys
$
2,500.00 E
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 78 Count column to enter counts. To mirror
the current inventory work sheet would
be a customization.
563 SYSTEM
Reporting -
Specific
Reporting
Work order status #315
Y S Reports Module Active Work Order by Shop Report
$
- X
564 SYSTEM
Reporting -
Specific
Reporting
Equipment status #361
Y-ND S Reports Module Custom Report
$
2,500.00 E
565 SYSTEM
Reporting -
Specific
Reporting
Inventory report #377
Y-ND S Reports Module
FASTER's Inventory Report displays:
Organization, Storeroom, Item #, Item
Category, Item Name, BIN Location, QTY
is Stock, Reserved QTY, Unaccepted Ret
Iss QTY, Unshipped Ret Iss QTY,
Unshipped Ret Inv QTY, % AVG True
Cost, $ Stock Ext Value, $Stock Ext
Value/Markup Custom Report
$
2,500.00 E
566 SYSTEM
Reporting -
Specific
Reporting
Part stock levels #398
Y-ND S Reports Module
FASTER's Inventory Order
Recommendation Report displays:
Organization, Vendor, Item #, Item
Name, Date Last Issued, Contact, Phone,
Email, FAX, Qty Issue Past Year, Vendor
Item Number, Unit Cost, Reorder Level,
High Level, QTY on Order, Available QTY,
QTY Needed, Unit of Order.
$
2,500.00 E
567 SYSTEM
Reporting -
Specific
Reporting
Non-stocking parts
inventory #405 Y S Reports Module Inventory Report
$
- X
568 SYSTEM
Reporting -
Specific
Reporting
Physical Inventory
worksheet for active
parts#407 Y-ND S Reports Module
Inventory Count Sheet Report - UOM
field will need to be added to standard
report
$
1,000.00 E
569 SYSTEM
Reporting -
Specific
Reporting
Fuel by fuel type summary
#419 Y-ND S Reports Module
Markup column would need to be
added the Fuel Usage Report.
$
2,500.00 E
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 79 570 SYSTEM
Reporting -
Specific
Reporting
Asset replacement #7350
Y-ND S Reports Module
Life and FL-Acct would need to be added
to the Asset Replacement report.
$
1,000.00 E
571 SYSTEM
Reporting -
Specific
Reporting
Accounting fuel report
#7351 Y-ND S Reports Module
Current Status will need to be added to
the Fuel Usage Detail report
$
1,000.00 E
572 SYSTEM
Reporting -
Specific
Reporting
Accounting accident report
#7352 Y S Reports Module Work Order Details Report
$
- X
573 SYSTEM
Reporting -
Specific
Reporting
Accounting vehicle prep
report #7353 Y-ND S Reports Module
Model Code and Manufacturer will need
to be added to the Work Order Dollar
Summary report.
$
1,000.00 E
574 SYSTEM
Reporting -
Specific
Reporting
Accounting special
maintenance report #7354 Y-ND S Reports Module
Model Code and Manufacturer will need
to be added to the Work Order Dollar
Summary report.
$
1,000.00 E
575 SYSTEM
Reporting -
Specific
Reporting
Accounting rent report
#7355 Y-ND S Reports Module
Manufacturer and Model will need to be
added to the Rental Information report.
$
1,000.00 E
576 SYSTEM
Reporting -
Specific
Reporting
Accounting total billing
#7356 Y S Reports Module Asset History Report
$
- X
577 SYSTEM
Reporting -
Specific
Reporting
Mechanic Labor (direct
and indirect) #7358 Y S Reports Module
Technician Accountability Summary
Report
$
- X
578 SYSTEM
Reporting -
Specific
Reporting
Asset replacement analysis
annual #7391
Y-ND S Reports Module
FASTER Web provides the required asset
replacement data in product and in
various reports. Combining all data into
a single report will be a customization.
$
5,000.00 E
579 SYSTEM
Reporting -
Specific
Reporting
Fuel delivery report –Fuel
Data Systems
Y-ND S Reports Module
FASTER Web has a fuel details report
that provides much of the same data. To
match the exact format and columns will
be a customization.
$
2,500.00 E
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 80 580 SYSTEM
Reporting -
Technician
Efficiency
Tracking technician’s
individual efficiency rating
against standard repair
times. Y S Reports Module Technician Efficiency Report
$
- X
581 SYSTEM
Reporting -
Technician
Productivity
Tracking indirect vs. direct
time per technicians based
on available hours. Y S Reports Module Technician Accountability Report $
- X
582 SYSTEM
Reporting -
Vehicle
Inventory
Report Vehicle ID. Y S
Reports Module
& Advanced
Search Ad-Hoc
Reporting Various Asset Reports
$
- X
583 SYSTEM
Reporting -
Vehicle
Inventory
Report Asset ID. Y S
Reports Module
& Advanced
Search Ad-Hoc
Reporting Various Asset Reports
$
- X
584 SYSTEM
Reporting -
Vehicle
Inventory
Report Total acquisition cost. Y S Reports Module Asset List with Cost information Report $
- X
585 SYSTEM
Reporting -
Vehicle
Inventory
Report Date in service. Y S Reports Module Asset Replacement Report $
- X
586 SYSTEM
Reporting -
Vehicle
Inventory
Report
Vehicle status (Active, Inservice, Motorpool,
Surplus, Sold). Y S Asset Module Asset List with Cost information Report $
- X
587 SYSTEM
Reporting -
Vehicle
Inventory
Report Fleet (owner). Y S Reports Module
Various reports, Dashboards, Searches
all have drill down capabilities
$
- X
588 SYSTEM
Reporting -
Vehicle
GL Accounts – fund and
center. Y S Reports Module Accounting Reports
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 81 Inventory
Report
589 SYSTEM
Reporting -
Vehicle
Inventory
Report
Includes history of vehicle
transfer of ownership or
status. Y S Reports Module Reassign History Report
$
- X
590 SYSTEM
Reporting -
Vehicle
Inventory
Report If vehicle is grant funded. Y S Reports Module
$
- X
591 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Identifies equipment to be
replaced based on: $
- X
592 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Customer/Departm
ent number
Y S Reports Module Asset Replacement Report
$
- X
593 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Unit ID number
Y S Reports Module Asset Replacement Report
$
- X
594 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Year
Y S Reports Module Asset Replacement Report
$
- X
595 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Make
Y S Reports Module Asset Replacement Report
$
- X
596 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Model
Y S Reports Module Asset Replacement Report
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 82 597 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Type of asset
Y S Reports Module Asset Replacement Report
$
- X
598 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Total Cost at
original purchase date
(including build-outs) Y S Reports Module Asset List with Cost Information Report $
- X
599 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
In-service date and
life expectancy
Y S Reports Module Asset Replacement Report
$
- X
600 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Monthly
maintenance cost
Y S
Reports
Module/Asset
Module History
tab
Asset History report is date driven and
on the Asset History tab of the asset
record, costs can be viewed by month
and easily exported to an ad-hoc report.
$
- X
601 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Total to date
Y S
Reports
Module/Asset
Module History
tab
Asset History report is date driven and
on the Asset History tab of the asset
record, costs can be viewed by month
and easily exported to an ad-hoc report.
$
- X
602 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Mileage
Y S Reports Module
Various reports, Dashboards, Searches
all have drill down capabilities
$
- X
603 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Total cost of repairs
(by date range)
Y S Reports Module
Work Order Dollar Summary Report and
others X
604 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Age of asset
Y S
Reports and
Dashboard
Modules AVG Age and Cost Per Meter Report
$
- X
605 SYSTEM
Reporting -
Vehicle
Non-metered
equipment Y S Reports Module
Various reports, Dashboards, Searches
all have drill down capabilities
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 83 Replacement
Analysis
606 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
System calculated
vehicle replacement
program Y S
Reports and
Asset Modules
Asset Replacement Report and on the
Asset record viewable inline and realtime
$
- X
607 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Ability to track by date
range of status,
department and expected
order and receive date. Y S Reports Module Various Reports and Searches $
- X
608 SYSTEM
Reporting -
Vehicle
Replacement
Analysis Vehicle ID. Y S Reports Module Asset Replacement Report $
- X
609 SYSTEM
Reporting -
Vehicle
Replacement
Analysis Asset ID. Y S Reports Module Asset Replacement Report $
- X
610 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Vehicle Status (Active, Inservice, Motorpool.
Surplus, Sold). Y S Reports Module Asset Replacement Report $
- X
611 SYSTEM
Reporting -
Vehicle
Replacement
Analysis Fleet (owner). Y S Reports Module Asset Replacement Report $
- X
612 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
GL accounts – fund and
center. Y S
Asset Record/Life
Cycle Billing tab
Information is viewable online, in
product
$
- X
613 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
FL Accounts – set up once
a new vehicle is added or
when ownership is Y S
Asset Record/Life
Cycle Billing
tab/Master Tab
Acquisition/Custom Specification
features
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 84 transferred to different
fund.
614 SYSTEM
Reporting -
Vehicle
Replacement
Analysis Total acquisition cost. Y S Reports Module Various Reports $
- X
615 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
Monthly vehicle
replacement charges. Y S Asset Module Viewable on the Life Cycle Billing tab $
- X
616 SYSTEM
Reporting -
Vehicle
Replacement
Analysis
YTD & LTD vehicle
replacement balance. Y S
Reports & Asset
Modules
Asset Replacement Report and viewable
in line the Life Cycle Billing tab
$
- X
617 SYSTEM
Reporting -
Vehicle
Utilization
Vehicle utilization report
based on user defined
parameters. Y S Reports Module Asset Utilization Report $
- X
618 SYSTEM Security
System uses role based
security where security
roles are tied to:
$
- X
619 SYSTEM Security Positions Y S Setup Module
Manage Security feature - FASTER Web
has a role-based security model that
includes two levels of permissions.
Role-level permissions indicate what
actions each role member can perform,
view only, add, edit, or delete. You can
customize as many roles as your
processes require. Typical roles include
Administrator, Fleet Manager,
Supervisor, Parts Manager, Technician,
and Customer.
User level permissions are set for the
different Modules, Organizations,
Maintenance Shops, and Storerooms.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 85 These permissions determine the area(s)
of the application that the user can
access including the different screens
and work flows such as PM
management, Meters, Work Order Parts
vs. Labor, and Inventory Ordering vs.
Receiving.
620 SYSTEM Security Users Y S Setup Module Manage Security feature $
- X
621 SYSTEM Security
Security profiles can be
assigned to provide
access/permission based
on:
$
- X
622 SYSTEM Security User Y S Setup Module Manage Security feature $
- X
623 SYSTEM Security Role Y S Setup Module Manage Security feature $
- X
624 SYSTEM Security Position Y S Setup Module Manage Security feature $
- X
625 SYSTEM Security Job Function Y S Setup Module Manage Security feature $
- X
626 SYSTEM Security
Group of users,
roles, or positions Y S Setup Module Manage Security feature $
- X
627 SYSTEM Security
Security settings can be set
for:
$
- X
628 SYSTEM Security Module Y S Setup Module Manage Security feature $
- X
629 SYSTEM Security Screen and menu Y S Setup Module
$
- X
630 SYSTEM Security Report Y S Setup Module
Permissions can be assigned to report
categories. For example, users can be
denied permission to all Asset reports.
Permissions can not be assigned to
individual reports.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 86 631 SYSTEM Security
Process/Transactio
n Y S Setup Module
$
- X
632 SYSTEM Security Record N NS Setup Module
$
- X
633 SYSTEM Security Field N NS Setup Module
$
- X
634 SYSTEM Security
Security supports leading
Identity Management
methods (2-3 factor
authentication). Y TPS Setup Module
FASTER Web can provide multi-factor
authentication through a third party
integration with an identity provider.
$
- X
635 SYSTEM Security
Sensitive/private data can
be masked (hidden from
user) during data entry. N NS
$
- X
636 SYSTEM Security
All data has capability of
being encrypted when
stored. Y S System System
$
- X
637 SYSTEM Security
All data is encrypted when
accessed via:
$
- X
638 SYSTEM Security At rest Y S Database
$
- X
639 SYSTEM Security In transit Y S
$
- X
640 SYSTEM Security
Disconnects or locks out
user session during
designated periods of
inactivity. Y S
$
- X
641 SYSTEM Security
System to lock out or
disconnect a user after a
specified number of invalid
login attempts. Y S
$
- X
642 SYSTEM Security
System support strong
passwords (combination of
letters, numbers, and
symbols). Y S System
FASTER Web’s native user account
management allows application
administrators to enforce strong
password usage for FASTER Web.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 87 Additionally, administrators can
integrate FASTER Web with their Active
Directory (AD) deployment to leverage
strong password policies managed by
AD. When configured appropriately, the
Active Directory Federation Service (AD
FS) integration with FASTER Web allows
for additional strong authentication
methods.
643 SYSTEM Security
Prevents users from using
same password. Y TPS Setup Module
FASTER Web can prevent users from
reusing passwords through a third party
integration with an identity provider.
$
- X
644 SYSTEM Security
System to require users to
change their password
after a specified length of
time. Y S Setup Module Only when using AD
$
- X
645 SYSTEM Security
System administrator can
set a role based security
profile to define a user's
authorization to:
$
- X
646 SYSTEM Security Log on Y S Setup Module Administrative Setup feature $
- X
647 SYSTEM Security
Log on Times - for
example, certain positions
can be prevented from
access after midnight N NS
$
- X
648 SYSTEM Security Add data Y S Setup Module Administrative Setup feature $
- X
649 SYSTEM Security Delete data Y S Setup Module Administrative Setup feature $
- X
650 SYSTEM Security Change data Y S Setup Module Administrative Setup feature $
- X
651 SYSTEM Security View data Y S Setup Module Administrative Setup feature $
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 88 652 SYSTEM Security
Change fields / add
fields Y S Setup Module Administrative Setup feature
$
- X
653 SYSTEM Security
Optional active directory
(AD) integration Y S Setup Module
#################################
#####
$
- X
654 SYSTEM Security
capability for Multi-factor
Authentication (MFA) and
Single Sign On (SSO) Y TPS Setup Module
FASTER Web can provide multi-factor
authentication and single sign-on
through a third party integration with an
identity provider.
$
- X
655
SUPPOR
T
Solutions/Pat
ches
Solution patches and
updates must be
developed in such a way so
as to not adversely impact
performance for daily
business hours (5am –
10pm). If it can’t be
designed in such a way
that it won’t impact
performance, there must
be a way for any
updates/patches to be
scheduled during non-peak
times or after hours. Y S Support
As new releases occur, your FASTER
Hosted and/or SaaS environment will be
upgraded off-hours to insure there is no
disruption to your work.
$
- X
656 TW
Technician
Workstation
Using a workstation on the
shop floor, technicians can
sign on/off to work orders
as they begin and
complete each repair.
Y S
Technician
Workstation
(TWS)
TWS provides powerful process to make
work easier and efficient for your staff.
For example parts can be ordered from
within TWS, history viewed as well as
many other features that are useful to
Technicians. For example, a one-touch
feature permits a Technician to log-off
his current job and log-on to a job if they
are assisting another Technician. And
when they finish assisting, they can
quickly log back on their job.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 89 657 TW
Technician
Workstation
Provide the ability to add
notes to the work order.
Y S
Technician
Workstation and
Maintenance
Modules
Work Order Notes tab and Repair Notes
tab
$
- X
658 TW
Technician
Workstation
Provide the ability to
search for specific work
orders and work previously
performed on a piece of
equipment. Y S
TWS and
Maintenance
Modules Search feature
$
- X
659 TW
Technician
Workstation
Provide searches for
specific repairs and/or
timeframes on a piece of
equipment by:
$
- X
660 TW
Technician
Workstation
Alternative part
number: an equivalent
part number Y S
Inventory
Module
Search feature - Technicians can be
given permissions to the Inventory
Module to search.
$
- X
661 TW
Technician
Workstation
Industry part class
code. Y S
Inventory
Module Search feature
$
- X
662 TW
Technician
Workstation
Part category: a
code that defines the way
parts are grouped Y S
Inventory
Module Search feature
$
- X
663 TW
Technician
Workstation
Part catalog
number Y S
Inventory
Module Search feature
$
- X
664 TW
Technician
Workstation Description Y S
Inventory
Module Search feature
$
- X
665 TW
Technician
Workstation Location Y S
Inventory
Module Search Feature
$
- X
666 TW
Technician
Workstation
Manufacturer’s
part number Y S
Inventory
Module Search feature
$
- X
667 TW
Technician
Workstation
Material safety
data sheet # Y S
Inventory
Module Search feature
$
- X
668 TW
Technician
Workstation Non stock parts Y S
Inventory
Module Search feature
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 90 669 TW
Technician
Workstation Part number Y S
Inventory
Module Search feature
$
- X
670 TW
Technician
Workstation Part usage code Y S
Inventory
Module Search feature
$
- X
671 TW
Technician
Workstation
Part status: active,
closed, etc. Y S
Inventory
Module Search feature
$
- X
672 TW
Technician
Workstation Storeroom Y S
Inventory
Module Search feature
$
- X
673 TW
Technician
Workstation Part type Y S
Inventory
Module Search feature
$
- X
674 TW
Technician
Workstation Vendor Y S
Inventory
Module Search feature
$
- X
675 TW
Technician
Workstation Part warranty type Y S
Inventory
Module Search feature
$
- X
676 TW
Technician
Workstation
Provide the ability to
search all assigned repairs
by technician or by shop.
Y S
Technician
Workstation
(TWS)
In TWS you can users can search repairs
by My Repair in My Shop, My Repairs in
All Shops, All Repairs in My Shop, All
repairs in All Shops. Also, when the
technician logs into TWS all their
assigned repairs will display in their
view.
$
- X
677 TW
Technician
Workstation
Track direct and indirect
time. Y S
TWS,
Maintenance and
Reports Modules
Technicians log into direct and indirect
repairs and data is tracked for analysis
and reporting.
$
- X
678
TRAININ
G Training
Provide a complete
training plan with your
proposal. Y S
Implementation
Plan
Complete training by job roles and
responsibility are completed during
implementation.
$
- X
679 VR
Vehicle
Replacement
Ability for system to track
and/or associate specific
fund level accounts in
system (FL). Possible
separate financial module
integrated into asset
module. The FL accounts Y S
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 91 retain additional
replacement funds by
specific departments to
offset capital expenses on
assets that are short at the
end of life. The FL accounts
are replacement funds left
over after purchasing a
vehicle, sales of sold
vehicles, and interest
earned on the
department's portion of
the Fleet Replacement
Fund.
680 VR
Vehicle
Replacement
Ability to assign and retain
additional replacement
monies by specific
departments to offset
capitol expenses on assets. Y S X
681 VR
Vehicle
Replacement
System will calculate, bill
and track replacement on
each asset. Y S Asset Module Life Cycle Billing tab
682 VR
Vehicle
Replacement
System will use straightline
method. Y S
Setup/ Reports
Module Straightline Depreciation Report
683 VR
Vehicle
Replacement
Ability to manually enter
the replacement cost or
monthly charge. Y S Asset Module Edit Asset Billing feature 684 VR
Vehicle
Replacement
Ability to continue to
collect monthly rate after
reaching target amount. Y S Asset Module Edit Asset Billing feature 685 VR
Vehicle
Replacement
System will have th ability
to populate YTD
replacement dollars. Y S Asset Module Life Cycle Billing tab $
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 92 686 VR
Vehicle
Replacement
System calculates prorated replacement cost for
assets traded or turned in
at mid-month. Y S Asset Module
Replacement costs are calculate din
real-time.
$
- X
687 VR
Vehicle
Replacement
Ability to incorporate
additional capitol costs
from work orders into
asset replacement (new
vehicle service and
preparation, safety
inspection, installation of
parts, and applying vehicle
markings). Y S
Asset/Maintenan
ce/TWS Modules
$
- X
688 VR
Vehicle
Replacement
System provides templates
and notifications for
vehicle replacement
transaction form. Y S
Asset and
Reports Module
15 pt. Replacement system and Asset
Replacement Report
$
- X
689 VR
Vehicle
Replacement
System will pre-populate
data for assets chosen for
vehicle replacement. Y S Asset Module
Point Scale Replacement Comparison
feature
$
-
690 VR
Vehicle
Replacement
System will maintain
history on replacement
costs on each asset. Y S Asset Module Master and Life Cycle Billing tans 691 VR
Vehicle
Replacement
Ability to apply inflationary
factor into replacement
cost of asset. Y S Asset Module Life Cycle Billing, Replacement feature 692 VR
Vehicle
Replacement
Ability to calculate
monthly rate based off
asset target amount for
replacement. Y S Asset Module
Life Cycle Billing tab, Edit Asset Billing
feature
693 VR
Vehicle
Replacement
Ability to turn off monthly
rate after reaching target
amount. Y S
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 93 694 VR
Vehicle
Replacement
System will have the ability
to populate replacement
dollars by specific time
period. Y S
$
- X
695 VR
Vehicle
Replacement
System can designate an
asset as not in use and no
replacement being
collected. Y S Asset Module Life Cycle Billing tab
$
- X
696 VR
Vehicle
Replacement
Ability to track and
incorporate contributions
to replacement cost. Y S
Asset and
Reports Module
Life Cycle Billing tab and Asset
Replacement Report
$
- X
697 VR
Vehicle
Replacement
Analysis
Provide vehicle
replacement program
and/or dashboard that
displays vehicle
replacement information
calculated and captured
from other locations in the
system and provides
reporting capability.
Includes the following:
$
- X
698 VR
Vehicle
Replacement
Analysis
Date: date that the
equipment was put in
service. Y S Asset Module Life Cycle Billing tab
$
- X
699 VR
Vehicle
Replacement
Analysis
Cost: amount of
money paid to acquire the
equipment (PO Price +
New Vehicle Prep (NVP)
Work order). Y S
Asset/Maintenan
ce Module
Life Cycle Billing tab, Work Order and
repairs
$
- X
700 VR
Vehicle
Replacement
Analysis
Maintenance
(Scheduled Repairs) $ LTD
and previous 12 months:
the maintenance dollars
spent to date. Y S Asset Module
History tab. Results can easily be
exported to Word, Excel and .CSV
format ad-hoc reports.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 94 701 VR
Vehicle
Replacement
Analysis
Repairs
(Unscheduled Repairs) $
LTD and previous 12
months: the maintenance
dollars spent to date. Y S Asset Module
History tab. Results can easily be
exported to Word, Excel and .CSV
format ad-hoc reports.
$
-
702 VR
Vehicle
Replacement
Analysis
Time and material:
dollars spent to date and
previous 12 months. Y S Asset Module
History tab. Results can easily be
exported to Word, Excel and .CSV
format ad-hoc reports.
$
- X
703 VR
Vehicle
Replacement
Analysis
Inflation Rate:
estimated inflation rate for
the equipment, ability to
set and adjust replacement
payments based on the
estimated inflation
amount per equipment to
determine cost to replace
at the end of life. Also, the
ability to set an estimated
replacement amount at
end of life not tied to
annual inflation. Y S Asset Module
Life Cycle Billing tab, Edit Asset Replace
feature.
$
- X
704 VR
Vehicle
Replacement
Analysis
Fund: budgetary
funding code for
replacement of
equipment. Y S
Accounting
Module Create New Account feature
$
- X
705 VR
Vehicle
Replacement
Analysis
Major Grouping:
administrative level group
funding code. Y S
Accounting
Module Create New Account feature
$
- X
706 VR
Vehicle
Replacement
Analysis
Expected Life in
Meters: shows the
expected life from all valid
meters attached to the
equipment. Y S Asset Module Meters Warranties tab
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 95 707 VR
Vehicle
Replacement
Analysis
Expected Life in
Months: the expected
time, in months, that the
equipment should last
before replacement is
necessary. Y S Asset Module Life Cycle Billing Replacement feature $
- X
708 VR
Vehicle
Replacement
Analysis
Replacement
Collected: life-to-date
amount of replacement
collected through the
billing process or separate
update program. Y S Asset Module
Life Cycle Billing Point Scale
Replacement comparison section.
$
- X
709 VR
Vehicle
Replacement
Analysis
Ability to track by
department, per vehicle,
per type code. Y S Reports Module Various Reports
$
- X
710
SPECIFIC
ATION
Vehicle
Specifications
Ability to fully spec/build
out vehicles to create an
asset record once
purchased, with editing
capabilities. Component
checklist/drilldown list
available to enter for
specific vehicles. Y S Asset Module
Plan for Acquisition and Asset Template
features
$
- X
711
SPECIFIC
ATION
Vehicle
Specifications
Track vehicle specs by
status, by fiscal year (out
for bid, accepted bid,
delivery date, acceptance,
component installation by
company). Y S
Maintenance
Module Work Order Status and reporting
$
- X
712
SPECIFIC
ATION
Vehicle
Specifications
Ability to spec vehicle not
tied to an approved asset
and provide bid from
system. Ability to be
emailed with date stamp. Y S Asset Module Email must be sent manually. $
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 96 713
SPECIFIC
ATION
Vehicle
Specifications
Additional specification
fields to cover complete
build out. Y S Asset Module Asset Templates feature
$
- X
714
SPECIFIC
ATION
Vehicle
Specifications
Ability to print/PDF
specification to post for
bids. Y-ND S Reports Module
$
- F
715
SPECIFIC
ATION
Vehicle
Specifications
Ability to populate vehicle
ID number assignments by
certain criteria and send a
request to parts to order
decals. Y S
Asset/Maintenan
ce/Inventory/Mo
dules
Vehicle ID numbers are assigned by the
Customer to meet their specific criteria.
Request for decals a=can be sent from
the Inventory or Maintenance modules.
$
- X
716
SPECIFIC
ATION
Vehicle
Specifications
When vehicle arrives –
system will have a new
vehicle prep (NVP)
checklist workflow (date
stamped). Y S
Maintenance
Module
$
- X
717
SPECIFIC
ATION
Vehicle
Specifications
New vehicle entry checklist
workflow (date stamped).
Y S
Maintenance
Module
Task list - FASTER Web’s Task List
feature allows the user to create a list of
tasks and a sequence of steps to
complete any repair. Each Task List is
associated to an asset and the specific
type of repair.
$
- X
718
SPECIFIC
ATION
Vehicle
Specifications
System creates NVP work
order as part of the
workflow (with editing
capabilities).
N NS
Maintenance
Module
FASTER does not automatically create
work orders as a matter of Best
Practices. FASTER Web uses pending
repairs to schedule future repairs and to
process on-line requests from
customers. When a work order is
opened the pending repair is presented
for the asset and can be added
automatically as an active repair.
$
- X
719
SPECIFIC
ATION
Vehicle
Specifications
Once new vehicle prep
work order created, parts
to receive vehicle Y S
Inventory
Module
Manage Item List - When working on a
repair, you may require items to
complete that repair. The Manage Item
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 97 information to order stock
service parts.
List page lets you create a list of items
that are required to complete a repair.
When adding the repair, the Inventory
tab displays the item list suggesting the
items required for the repair and also
lets you issue the suggested items.
720
SPECIFIC
ATION
Vehicle
Specifications
Ability to edit work order
to add on any additional
add-on work to be
performed. Y S
Maintenance
Module Repair, Sublet, Parts, Cost and Labor tab
$
- X
721
SPECIFIC
ATION
Vehicle
Specifications
Ability to attach
documents into record. Y S Various Modules Attachment tab $
- X
722
SPECIFIC
ATION
Vehicle
Specifications
Ability to have an asset
transfer form (ATF) auto
populate from fields to
email to department. N NS
$
- X
723
SPECIFIC
ATION
Vehicle
Specifications
Field to enter in plate
number – if missing a
notification would
populate every 30 days to
follow up. N NS Asset Module License is not a required field. $
- X
724
SPECIFIC
ATION
Vehicle
Specifications
Field to enter in new
vehicle prep budget
amount when it is
converted to a work order. Y S
Asset/Maintenan
ce Module
Capitalized Cost field in the Acquisition
section. On the work order repair type
can capture the prep budget amount for
the asset.
$
- X
725 SYSTEM Vendor File
General fields for system
assigned vendor ID#,
name, address, terms
codes, contact information
and notes. Y S Vendors Module Create New Vendor feature $
- X
726 SYSTEM Vendor File
System prevents duplicate
vendors by preventing
duplicate vendor tax ID. N NS Vendors Module
Duplicate vendors are prevented but not
by Tax ID field.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 98 727 SYSTEM Vendor File
System warns of duplicate
vendors by identifying
duplicate vendor name. Y S Vendors Module Create New Vendor feature $
- X
728 SYSTEM Vendor File
System warns of duplicate
vendors by identifying
duplicate vendor address. N NS Vendors Module
FASTER Web does warn of duplicate
vendors, but not by vendor address.
$
- X
729 SYSTEM Vendor File
System allows users (with
security access) to merge
two vendors). N NS Vendors Module
$
- X
730 SYSTEM Vendor File
Supports Parent/Child
relationships for vendor
records. Y S Vendors Module
Vendors can have multiple locations,
contacts, and addresses
$
- X
731 SYSTEM Vendor File
Maintains multiple address
types. Y S Vendor Module One Address field per vendor record $
- X
732 SYSTEM Vendor File
Maintains multiple
location addresses for
each vendor. Y S Vendor Module One Address field per vendor record $
- X
733 SYSTEM Vendor File
System identifies one time
vendors - vendors set up in
normal vendor file but
identified as one-time
vendor for easier data
entry and system search
functions. Y S Vendor Module
$
- X
734 SYSTEM Vendor File
System allows changing
status of one time vendor
to "real" vendor. Y S Vendor Module
$
- X
735 SYSTEM Vendor File
Vendor has the ability to
add attachments (i.e. W-9,
EFT authorization form,
etc.). Y S
Asset/Inventory/
Maintenance
Modules Attachment feature
$
- X
736 SYSTEM
Vendor
Performance
Tracks vendor
performance including
number of complaints. Y S Vendor Module
FASTER uses the Service Rating ranking
to manage the vendors performance.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 99 737 SYSTEM
Vendor
Performance
Allow vendors to be
flagged as "debarred" or
"not to do business with",
etc. Y S Vendor Module Vendor Status field
$
- X
738 WO
Work Order
Management
Ability to create work
order and add/edit from a
review screen. Y S
Maintenance
Module Create Work Order feature
$
- X
739 WO
Work Order
Management
Provide default
information upon creating
a work order that displays
the following equipment
information:
$
- X
740 WO
Work Order
Management Year, make, model Y S
Maintenance
Module
Work Order Master tab - Asset
Identification section
$
- X
741 WO
Work Order
Management VIN/serial number Y S
Maintenance
Module
Work Order Master tab - Asset
Identification section
$
- X
742 WO
Work Order
Management
Fuel types
(multiple) Y S
Maintenance
Module Work Order Master tab - Fuel Type field
$
- X
743 WO
Work Order
Management GVW Y S
Maintenance
Module
Work Order Master tab - Asset
Identification section
$
- X
744 WO
Work Order
Management GCWR Y S
Maintenance
Module
Work Order Master tab - with Customer
configuration.
745 WO
Work Order
Management Department Y S
Maintenance
Module
Work Order Master tab - Asset
Identification section
$
- X
746 WO
Work Order
Management Equipment class Y S
Maintenance
Module
Work Order Master tab - Asset
Identification section
$
- X
747 WO
Work Order
Management Site Y S
Maintenance
Module
Work Order Master tab - Asset
Identification section
$
- X
748 WO
Work Order
Management License number Y S
Maintenance
Module
Work Order Master tab - Asset
Identification section
$
- X
749 WO
Work Order
Management Color Y S
Maintenance
Module
Work Order Master tab - Asset
Identification section
$
- X
750 WO
Work Order
Management Status Y S
Maintenance
Module
Work Order Master tab - Asset
Identification section
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 100 751 WO
Work Order
Management
Warranties in
effect for the equipment
plus any attached
component(s)
Y S
Asset and
Maintenance
Modules
In FASTER you can track and search
Warranty Claims and Potential Warranty
Repairs in the Warranty Claims section
of the Asset tab. Easily can be exported
to Excel, Word and comma delaminated
format:
• FASTER Web tracks unlimited Asset
warranties and is tied directly to the
Maintenance module providing
notification to both service writers and
technicians. These schedules are
printable.
• Equipment manufacturer and
component warranty tracking from
initial repair through claim
reimbursement being received.
$
- X
752 WO
Work Order
Management
PM schedule for
equipment plus any
attached component(s)
Y S
Asset and
Maintenance
Modules
The Preventative Maintenance feature
within FASTER Web is highly
configurable to allow you to develop
and perform a maintenance program for
the unique and diverse needs and cycles
for today's technically advanced
equipment and engines. PM programs
can be designed and configured at the
individual asset level or at the asset class
level.
$
- X
753 WO
Work Order
Management
Most recently
stored meter reading(s) Y S
Asset and
Maintenance
Modules Meters Warranties tab
$
- X
754 WO
Work Order
Management
Ability to review the
following information from
the work order screen
(pop up window):
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 101 755 WO
Work Order
Management Engine model Y S Asset Module
Engine model is viewable on the asset
record
$
- X
756 WO
Work Order
Management A/C model N NS Asset Module
A/C Model is viewable on the asset
record
$
- X
757 WO
Work Order
Management
Transmission
model Y S Asset Module
Transmission model is viewable on the
asset record
$
- X
758 WO
Work Order
Management Tire size Y S Asset Module Tire size is viewable on the asset record $
- X
759 WO
Work Order
Management Key location Y S Asset Module
Key location is viewable on the asset
record
$
- X
760 WO
Work Order
Management
Ability to have a quick view
option or pop-up note
appears upon work order
entry for replacement
status and replacement
date based on set date
parameter on both
maintenance and time and
material equipment.
$
- X
761 WO
Work Order
Management
Capture PM services, other
repairs, sublets and
miscellaneous
costs/credits on a single
work order. Y S
Maintenance and
TWS Modules Repairs/Labor/Parts/Sublet/Cost tabs
$
- X
762 WO
Work Order
Management
Capture multiple repair
codes on a work order
(such as the inclusion of a
warranty repair on a PM
work order) and provide
for detailed analysis by
repair code. Y S
Maintenance and
TWS Modules Repair Codes feature
$
- X
763 WO
Work Order
Management
Isolate all work of a
specific type by a defined
period and restrict the
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 102 analysis to any department
and/or class of equipment.
764 WO
Work Order
Management
Record all sublet repairs to
enable analysis by cause
and repair code. Y S
Maintenance
Module Sublet tab
$
- X
765 WO
Work Order
Management
Link a repair to an
operator/driver/employee
so driver abuse and
accidents are identified
and/or billed back. Y S
Asset and
Maintenance
Modules Repair codes feature and notes tab
$
- X
766 WO
Work Order
Management
Display all active
warranties and PM due
messages for the
equipment and associated
components when the
work order is opened. Y S
Maintenance
Module
User is alerted of possible active
warranties
$
- X
767 WO
Work Order
Management
Provide ability to provide
time and material job
estimates that can be
converted into active work
orders. Y S
Maintenance
Module Work order Status code
$
- X
768 WO
Work Order
Management
Print lists of parts and
tasks required for any
specific repair code. Y S
Maintenance
Module Manage Task List feature.
$
- X
769 WO
Work Order
Management
Provide a customer facing
dashboard that has the
capability to view real time
status on all work orders. Y S Dashboard Open Work Order by Status dashboard $
- X
770 WO
Work Order
Management
Provide a real-time single
screen review of the
direct/indirect labor
activities for all logged on
technicians. Y S
Maintenance
Module Manage Shop Floor Activity feature
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 103 771 WO
Work Order
Management
Ability to electronically
review (audit) all work
order detail information
for quality control when a
work order is closed.
Automated task list to the
approver with live link to
the work order for quick
review. Provide a sign-off
or check box, date
stamped and real time for
reporting. N NS
$
- X
772 WO
Work Order
Management
Search for a work order by
each (or a combination) of
the following:
$
- X
773 WO
Work Order
Management Equipment number Y S
Maintenance
Module Advanced Search feature
$
- X
774 WO
Work Order
Management Class of vehicle Y S
Maintenance
Module Advanced Search feature
$
- X
775 WO
Work Order
Management
Work order
number Y S
Maintenance
Module Advanced Search feature
$
- X
776 WO
Work Order
Management
Technician
identification Y S
Maintenance
Module Advanced Search feature
$
- X
777 WO
Work Order
Management Date Y S
Maintenance
Module Advanced Search feature
$
- X
778 WO
Work Order
Management
Equipment usage
type Y S
Maintenance
Module Advanced Search feature
$
- X
779 WO
Work Order
Management Repair code Y S
Maintenance
Module Advanced Search feature
$
- X
780 WO
Work Order
Management
Status of the work
order Y S
Maintenance
Module Advanced Search feature
$
- X
781 WO
Work Order
Management
Parts or equipment
warranty Y S
Maintenance
Module Advanced Search feature
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 104 782 WO
Work Order
Management WO audit status Y S
$
- X
783 WO
Work Order
Management
Provide the ability for wild
card (partial information)
searches. Y S
Maintenance
Module Search feature throughout the system
$
- X
784 WO
Work Order
Management
Provide the ability to add
notes and print them
separately or with the
work order. Y S
Maintenance &
Reports Modules
Technician Print & Work Order Notes
Report
$
- X
785 WO
Work Order
Management
Provide the ability to add
additionally required
repairs or parts to
complete the work order. Y S
Maintenance
Module &
Technician
Workstation Repairs/Labor/Parts/Sublet/Cost tabs
$
- X
786 WO
Work Order
Management
Alert the user/service
advisor when a repair is
covered under a warranty. Y S
Maintenance
Module Work Order alert
$
- X
787 WO
Work Order
Management
Provide the ability to defer
repairs and automatically
include them on the next
opened work order for
that piece of equipment. Y S
Maintenance
Module Pending Repairs feature
$
- X
788 WO
Work Order
Management
Provide the ability to
assign deferred repairs to a
specific technician and/or
shop. Y S
Maintenance
Module Pending Repairs feature
$
- X
789 WO
Work Order
Management
Automatically display a
technician specific screen
listing any deferred repairs
upon opening any work
order. N NS
Maintenance
Module
Deferred repairs are automatically
populated on the repair tab of the work
order associated with that asset.
$
- X
790 WO
Work Order
Management
Alert technicians upon sign
on that assigned repairs
are pending. Y S
Maintenance
Module
Deferred repairs are automatically
populated on the repair tab of the work
order associated with that asset.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 105 791 WO
Work Order
Management
Ability to determine work
order authorization for
closing out work orders. By
repair type or monetary
amount. Y S Setup Module Role based permission
$
- X
792 WO
Work Order
Management
Require specific
authorization for
reopening a closed work
order. Y S Setup Module Role based permission
$
- X
793 WO
Work Order
Management
Provide summary review
screen of all costs
associated with each work
order. Y S
Maintenance &
Reports Modules Work Order screen & various reports
$
- X
794 WO
Work Order
Management
Allow credits to the work
order. Capability if work
order closed allow for
credit to be posted
referencing prior work
order; or a specific type
record for credits. Y S
Maintenance
Module Cost tab
$
- X
795 WO
Work Order
Management
Directly produce from the
work order screen existing
parts and tasks lists
associated with any repair.
These lists may be printed
or reviewed electronically. Y S
Maintenance &
Inventory
Modules Parts & Task List features
$
- X
796 WO
Work Order
Management
Ability to create estimates
for repairs on a separate
tab from the work order. N NS
Maintenance
Module
Work order estimates are supported
with work order status codes, not a
separate tab.
$
- X
797 WO
Work Order
Management
Link equipment warranties
to repair codes for tracking
warranty cost information.
Y S
Whether the work order is
originated from a scheduled
appointment, manufacturer’s
recalls/warranty campaigns, or a
walk up, the work order repair
process is driven and monitored
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 106 using the Repair Reason and the
Work Order Statuses in the system.
Warranty work orders differentiate
from other work orders by the
warranty designated repair reasons
on the Work Order and the status
code.
FASTER Web tracks unlimited Asset
warranties and is tied directly to the
Maintenance module providing
notification to both service writers
and technicians. Asset warranties
codes are associated to the
different Repair Type codes in
system configuration
798 WO
Work Order
Management
Ability to add/edit repair
and service type codes. Y S
Maintenance &
TWS Modules Repair Codes feature
$
- X
799 WO
Work Order
Management
Ability to enable/disable
pop-up screen for
technical notes related to
vehicle type, VIN# or unit
ID. N NS System System
$
- X
800 WO
Work Order
Management
Ability to assign specific
mechanics to work orders. Y S
Maintenance &
TWS Modules
Technicians can be assigned to repairs
on the work order and these repairs can
be prioritized
$
- X
801 WO
Work Order
Management
Ability to review daily
(real-time) out of service
list on all open work orders
with ability to review
comments. Y S
Maintenance
Module Work Order Status search feature
$
- X
802 WO
Work Order
Management
Work order review
assigned task screen/list
with ability to sort by
mechanics or approvers
(real-time). Y S
Maintenance
Module
Manage Shop Floor Activity feature -
Repairs can be sorted by technician for
ease of review
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 107 803 WO
Work Order
Management
Time management for
tracking in/out times on
work orders using VMRS
standard comparison. Y S
Maintenance &
Inventory
Modules
FASTER Web provides the ability to track
an unlimited number of tires mounted
to an asset by serial number and tire
position. Tread depth, tire size and PSI
are all recorded on the Asset Tire
record.
When managing leased tires, FASTER
recommends tracking these as “Child
Components”, in this way additional
information can be tracked. The
Parent/Child feature tracks asset
components with separate costs and
replacement schedules such as tire
component.
$
- X
804 WO
Work Order
Management
Ability to have fields on
assets to determine
specific inspections on
work orders. During work
order creation have the
ability to have drop down
menu options for BIT
inspection, various
services, annual
inspections, 90 day
inspections, ADA
inspections. Each
inspection to have an
electronic checklist that
includes specific
information that is
automatically included for
the mechanics to check off
each line item as a Y S
Maintenance
Module
Specific inspections are added to each
asset and will automatically populate on
the opened work order. Each
inspection/repair can have an associated
electronic parts and task list with line
item references. Task List includes
required electronic responses for each
task and are time stamped when the
technician completes the inspection.
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 108 reference. Checklist to
include an electronic
signature with date stamp
for mechanic. These
checklists will need to be
customizable and have the
ability to edit.
805 WO
Work Order
Management
NVP – new vehicle prep
work orders – once vehicle
is delivered to fleet
services and marked
completed in the spec
module, the system auto
populates a work order.
This includes all the up
fitting and labor/parts to
bring into service and is
added to the vehicle PO
price to compute total
capital cost. Y S
Asset &
Maintenance
$
- X
806 WO
Work Order
Management
Integrate work order to
attach Zonar defects and
the ability to sign off Zonar
repairs. This would include
a real-time notification or
flag with no more than a
five minute delay. Ability
to adjust/clear in Zonar
and communicate
adjustment to system in
real time. Zonar is tracked
through assigned unit ID’s. Y-ND S
Integrations
Module
FASTER can provide an integration with
Zonar that meets the defined
requirements. A price for this has been
identified above in Requirement 110.
$
- E
807 WO
Work Order
Management
Electronic checklists for
services on specific Y S
Maintenance
Module Task List feature
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 109 services and ability to
create custom check list.
808 WO
Work Order
Management
Ability to send parts
requests on specific
services to the parts
department once a
mechanic is assigned a
work order. Y S
Technician
Workstation
(TWS) Electronic Parts Request feature
$
- X
809 WO
Work Order
Management
Automate additional fees
to be assessed by service
type (ex: tires add on
disposal fee) with the
ability to edit/delete. Y S Setup Module Maintenance fields section $
- X
810 WO
Work Order
Management
Dispatching/queue system
that creates a prioritized
list of work orders for
distribution. Y S
Maintenance &
TWS Modules
Repairs are assigned to a technician with
a priority code that is specifically
created by the Customer to reflect their
business process.
$
- X
811 WO
Work Order
Management
When creating a work
order and pending work
exists it will auto populate
that information. Y S
Maintenance
Module Repair tab
$
- X
812 WO
Work Order
Management
Standard templates for
specific service codes
(checklist associated with
each type). Y S
Maintenance
Model Repair code generator
$
- X
813 WO
Work Order
Management
Edit restrictions. Require a
specific authorization to
edit/delete notes. Y S Setup Module Administrative Setup section $
- X
814 WO
Work Order
Management
Ability to print/email work
order/invoice, including all
details, costs and mark
ups. Y S
Maintenance &
Reports Modules
Work orders (with details) can be
printed and then emailed to the
Customer.
$
- X
815 WO
Work Order
Management
Automate a process within
the system for core Y S
Maintenance
Module Return Items feature
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 110 charges onto work orders
based on if the part is
damaged.
816 WO
Work Order
Management
Ability to attach
documents with
description to work order. Y S
Maintenance
Module Attachments feature
$
- X
817 WO
Work Order
Management
When work order is
created from vehicle spec
module, there would be a
budget input and
limitation to not exceed
amount entered. If the
budget does need to
exceed, manager approval
required to override
system. Y S
Maintenance &
Setup Modules
Spending authorization for work orders
is configured in the Application Setup
section. Whether the Work Order is
originated from a scheduled
appointment, manufacturer’s
recalls/warranty campaigns, or a walk
up, the Work Order repair process is
driven and monitored using the Work
Order Statuses and the Repair Reason by
the system. Work Order Statuses are
user-defined so they can be tailored to
each shops’ unique business process,
directing work to parts, supervisors and
technicians, as well as to the customer
for pick up or work approval. In addition,
notifications are tied to the different
statuses and are user-defined and
configurable.
$
- X
818 WO
Work Order
Management
Special maintenance work
orders have a field to enter
budget amount with
limitation to not exceed
amount entered. Manager
approval required to
override budget amount. Y S
Maintenance &
Setup Modules
$
- X
819 SYSTEM Workflow
Workflow (electronic
approval) is available for
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 111 (list any limitations in the
comments column):
820 SYSTEM Workflow
All functional
modules N NS
Work flow approval is outside of FASTER
driven by Customers process with
FASTER configured to facilitate the
outlined process.
$
- X
821 SYSTEM Workflow
All adminstrative
modules N NS
Work flow approval is outside of FASTER
driven by Customers process with
FASTER configured to facilitate the
outlined process.
$
- X
822 SYSTEM Workflow
All functional
transactions N NS
Work flow approval is outside of FASTER
driven by Customers process with
FASTER configured to facilitate the
outlined process.
$
- X
823 SYSTEM Workflow
All proposed third
party software functions N NS
Work flow approval is outside of FASTER
driven by Customers process with
FASTER configured to facilitate the
outlined process.
$
- X
824 SYSTEM Workflow
Workflow can be routed to
the following for approval:
$
- X
825 SYSTEM Workflow User N NS
$
- X
826 SYSTEM Workflow Role N NS
$
- X
827 SYSTEM Workflow Position N NS
$
- X
828 SYSTEM Workflow
Alternate or
Backup Position N NS
$
- X
829 SYSTEM Workflow
Supervisor /
Organizational Hierarchy N NS
$
- X
830 SYSTEM Workflow Workflow approval can be:
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 112 831 SYSTEM Workflow
Sequential (person
B can't approve before
person A) N NS
$
- X
832 SYSTEM Workflow
Concurrent (person
A and person B can
approve at the same time -
approval from both
required) N NS
$
- X
833 SYSTEM Workflow
Group approval
(approval required from
person A or person B -or
anyone with similar role) N NS
$
- X
834 SYSTEM Workflow
Can be rerouted on
an ad hoc basis by
workflow administrator N NS
$
- X
835 SYSTEM Workflow
Approver notified of
workflow items through:
$
- X
836 SYSTEM Workflow Email N NS
$
- X
837 SYSTEM Workflow
Email with direct
link to system where
approval action is required N NS
$
- X
838 SYSTEM Workflow
System notification
through dashboard/work
list N NS
$
- X
839 SYSTEM Workflow
Approver can perform the
following actions during
workflow process:
$
- X
840 SYSTEM Workflow Approve N NS
$
- X
841 SYSTEM Workflow Deny N NS
$
- X
842 SYSTEM Workflow On Hold N NS
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 113 843 SYSTEM Workflow Send back N NS
$
- X
844 SYSTEM Workflow
Forward to
additional
approver/reviewer N NS
$
- X
845 SYSTEM Workflow
Enter notes to be
seen by requestor N NS
$
- X
846 SYSTEM Workflow
Enter notes to be
seen by subsequent
approvers/reviewers N NS
$
- X
847 SYSTEM Workflow
Original requestor
can view status of
workflow approval path N NS
$
- X
848 SYSTEM Workflow
Any user within
workflow string can view
status N NS
$
- X
849 SYSTEM Workflow
System records date and
time of approvals
(workflow status - denial,
reject, approved). N NS
$
- X
850 SYSTEM Workflow
Workflow assignments can
be re-routed to different
authorized approvers
based upon availability
(after specified time period
(72 hours)) without having
to re-initiate the workflow
from the beginning. N NS
$
- X
851 SYSTEM Workflow
Workflow approvals can be
re-routed to secondary
approver without having
to re-initiate the workflow
from the beginning if:
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 114 852 SYSTEM Workflow
Primary approver is
out (example: on vacation,
sick) N NS
$
- X
853 SYSTEM Workflow
Primary approver
does not respond in predefined period of time N NS$
- X
854 SYSTEM Workflow
System allows for
temporary / short-term
delegations (e.g. assign
alternate workflow for a
few hours or a day). N NS
$
- X
855 SYSTEM Workflow
System allows workflow to
be re-activated if
cancelled. N NS
$
- X
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 182
APPENDIX C TRAINING PLAN
Training is integral to a successful implementation and for the customer’s continued business. Throughout the implementation process, the customer benefits from our staff expertise in a combination of onsite and remote training services.
There will be three (3) major milestones related to training:
1. System Overview Meetings, these sessions will be via live remote.
2. System Setup & Configuration Training, this training will be via live remote.
3. Go-Live System Training, this hands-on training will be onsite.
End user and system administration training on all facets of FASTER Web is provided by FASTER. Due to the use of a Soft Go-Live process, end user training will include the users experiencing the customer’s data, which makes the training much more relevant.
Sample COTS Training Overview
1. System Overview Meetings
Your Business Process Owners (BPOs) will want to understand key aspects of the system so they can make decisions about:
• Data preparation and cleanup
• Integrations requirements (if any)
Therefore, FASTER provides a series of live, remote, internet sessions in which one of our Implementation Consultants will provide an overview of FASTER Web. This will aid your BPOs in making decisions about data preparation and integration requirements. (Your BPOs will likely also want to sit in on the system training that will take place later in the implementation as well.)
Who Should Attend
Your staff that should attend the sessions (agenda below) include:
• Key fleet operations personnel
• Anyone involved in data preparation or cleanup
• Any BPOs who need to influence integration requirements • Typically IT staff including back-end infrastructure managers and those who are involved with reviewing security, system administration, and data preparation • Finance or Accounting BPOs will want to attend the accounting session Please note: This is NOT training. But we do provide an overview of the system modules in order to facilitate understanding and decision making. System training will occur later in the implementation process.
Remote COTS System Overview Meetings Agenda
Remote COTS System Overview Session – Day 1 (4 Hours)
• Review Asset Management
• Review Inventory Management
• Review Vendors
• Review Maintenance, Customer Portal
• Review Fuel Management
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 183 • Questions & Answers
Remote COTS System Overview Session – Day 2 (4 Hours)
• Review Technicians Workstation
• Review Accounting System
• Determine if customer is going to use tax-line mapping • Review Security and System Administration (This will be covered in more depth during configuration training)
• Questions & Answers
• Review Data Prep, Cleanup and Conversion
2. System Setup and Configuration Training
This training agenda provides details of the two, four-hour System Setup and Configuration Training sessions and the Billing Accounts Training session. These sessions are for your FASTER System Administrator and your Business Process Owners (BPOs) to identify how you want your FASTER Web system settings, fields and picklists to be set up. After the training sessions, your FASTER System Administrator will perform and complete your setup for Go-Live.
System Setup and Configuration Training Session #1 – (4 Hours) Assets
• Settings
- Depreciation Method
- PM Hierarchy Highest Type
- PM is Hierarchical
- PM Update Early Late
- PM Update Early Late Cycle
- PM User Current
- Use Auto Acquisition Number
- Reset Begin FY Reading
• Fields (Approximately 153 Standard, Picklist, and Re-Label Fields) Inventory
• Settings
- Barcode Settings (If Barcode Add-on is in SOW)
Barcode Field
Barcode Label Size
Default Printer
Merge Parts
Part Name
Reassigning Parts
Receive Parts
Storeroom Bin Location
Transaction Date
Transfer Parts
- Inventory Settings
Cyclical All Storerooms
Cyclical Divisor
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 184 Cyclical Include Non-Stock Parts
Invoice Price Variation Percent
Keep Part Transactions Within This Number of Days
Tax Exempt
• Fields (Approximately 76 Standard and Picklist Fields) Maintenance
• Settings
- History
- Maintenance/TWS Settings
- Indirect Labor Settings
- Alert Mapping Settings (If Alerts Add-on is on SOW)
- Calendar Settings
• Fields (Approximately 12 Standard and Picklist Fields) • Repair Codes
- Repair Reason
- Repair Schedule
- TWS Repair Category
- Group
- Component
- Action
Fuel
• Settings
- Manual Entry & Fuel Import Settings
Fuel Cost Setup
Fuel Import Setup (If COTS Fuel Import Add-on is in SOW) Fuel Markup Setup
Fuel Vendor Mapping
Manual Transaction Employee Validation
- Global Fuel Import Settings
• Fields (Approximately 23 Standard and Picklist Fields) System Setup and Configuration Training Session #2 – (4 Hours) Accounting
• Settings
- Allow Negative Line Item Budgets
- Begin Fiscal Month
- Is Begin FY Reading Reset Require
- Method Used for Fuel Domain Billing
- Method Used For Maintenance Domain Billing
- Motor Pool Integrated
- Posting Billing Statement Data to Receivables
- Prorate Asset Charges
- Support System Default Account Code
- Use Billing Statement Account Numbers
• Fields (Approximately 57 Standard and Picklist Fields) Vendors
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 185 • Settings
- Vendor Default Payment Type Setup
• Fields (Approximately 42 Standard and Picklist Fields) Dashboard (If Add-on is in SOW)
• Settings
Manage Security
• Settings
- Authentication Settings (This section will need to be configured at Go-Live) - Global Settings
- Reports Settings
• Persons
• Users
• Roles
• Technician
Manage Data
• Customer Portal
- Settings
- Services
• Mass Update
- Assets
- Inventory
Email Administration
• Create Templates
- Alert
- Alert Auto Notification
- Appointment
- Customer Portal
- Maintenance
- PM
- Service Complete
- Spending Authorization
• PM Scheduler
• Email Settings (Customers may want to consider configuring Email Settings at Go-Live due to the possibility of sending false emails to customers during Soft Go-Live Testing and System Training.)
Notification
• Logs
- Advanced Search
• Search Results
Manage Billing Accounts Training Session (If Billing by Account Codes) • Map Billing Types
• Organizations
• Charge Types & Elements
• Department & Asset Overrides
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3. System Training/Go-Live
Your key users and Business Process Owners (BPOs) will have become familiar with the FASTER Web system during the System Overview and Configuration Sessions. But even if your key users attended all these sessions, it is important that they also attend the more detailed System Training during the week of Go-Live.
All fleet operations staff that will use the system will receive their training the week of GoLive so that their learning will be retained and actionable for Go-Live. FASTER Web is modularized based on different roles within your fleet operation. Therefore, you will be able to schedule staff to attend the modules that are appropriate for them (see below).
We recommend that your Fleet Manager and FASTER System Administrator attend all training modules. The agenda below has an important order that will aid in the learning process. If your Statement of Work (SOW) specifies additional training sessions, the modules below can be added to meet your needs.
For example, you may have chosen to add additional technician workstation training. (The standard system training schedule allows for a second technician workstation training session to be added at no cost.) If you did not specify in the SOW that you wanted multiple training sessions to accommodate your needs, you can request a quote to add additional training sessions or trainers at any time up to 4 weeks prior to your Go-Live.
System Training/Go-Live Agenda
Monday – System Training (1:00pm – 5:00pm)
Asset Module (FASTER System Administrator and Asset Managers) 1:00pm – 5:00pm • Search Functionality
• Select Asset
• Create Assets
• Reassign Assets
• Plan for Acquisition
• Asset Templates
• Warranty Claims
• Map Location
• How to Navigate and Run Asset Reports
• Help
Tuesday - System Training (8:00am – 4:30pm)
Maintenance Module (FASTER System Administrator, Maintenance Supervisor, Service Writers and/or Technicians) 8:00am – 11:30am
• Search Functionality
• Calendar
• Create Work Orders
• Create Direct Charges
• Manage Indirect Labor
• Manage Shop Floor Activity
• Search Issued Item
• Manage Task List
• Service Request & Alerts
• Manage Alert Mapping
• How to Navigate and Run Maintenance Reports
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 187 • Help
Lunch Break 11:30am -12:30pm
• Break for lunch with System Training to reconvene at 12:30pm.
Inventory Module (FASTER System Administrator, Parts Staff and Parts Managers) 12:30pm - 4:30pm
• Search Functionality
• Ordering
• Receiving
• Vendor Returns
• Transfer In-Out
• Perform Inventory
• Add New Item
• Search Issued Item
• Reassign or Merge Item
• Issue Requested Item
• Barcode Utilities (if purchased)
• Manage Item List
• How to Navigate and Run Inventory Reports
• Help
Wednesday – System Training (8:00am – 4:30pm)
Technicians Workstation 1 (FASTER System Administrator and Technicians) 8:00am - 10:30am
• Search Functionality
• Calendar
• Create Work Orders
• Create Direct Charges
• Manage Indirect Labor
• Manage Shop Floor Activity
• Search Issued Item
• Manage Task List
• Service Request & Alerts
• Manage Alert Mapping
• How to Navigate and Run Maintenance Reports
• Help
Fuel Module (FASTER System Administrator and Fuel Clerk) 10:30am - 11:30am • Search Functionality
• Enter Transactions
• Import Transactions (if purchased)
• How to Navigate and Run Fuel Reports
• Help
Lunch Break 11:30am -12:30pm
• Break for lunch with System Training to reconvene at 12:30pm.
Accounting and Vendors Modules (FASTER System Administrator, Accounting Staff and Parts Managers) 12:30pm - 2:00pm
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 188 Accounting
• Search Functionality
• Create New Account
• Manage Credit Cards
• Manage Vendor Credits
• Manage Billing Adjustments
• Manage Receivables
• Manage Payables
• Manage Closeout Processes
• Manage Billing Accounts (if billing by accounts review setup) • How to Navigate to and Run Accounting Reports
• Help
Vendors
• Search Functionality
• Create New Vendor
• Add and Manage New Purchase Orders
• Help
Technicians Workstation 2 (FASTER System Administrator and Technicians) 2:00pm - 4:30pm
• Login
• Begin Shift
• Reviewing Assignments
• Work Order Notes
• Add New Note
• Repair History
• Task List
• Update Meter Reading
• Change Work Order Status
• Alerts (if purchased)
• Set Repair Status to Complete
• Begin Selected Repair
• Begin Another Repair
• Search Repairs
• Add New Repair to Work Order – Not Assigned
• Add New Repair to Work Order – Assigned
• Add Meter Replacement Repair Code
• Quick Assist
• Begin an Indirect Activity
• Change Repair Reason
• Request for Parts
• Messages
• End Day
• Help
Thursday – Go-Live Day
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 189 Final Overview with FASTER Administrator
• Address Remaining Questions
• Perform System Setup Overview
• Perform Dashboard Overview
• Customer Portal Training
Go-Live Wrap-up Conference Call 1:00 PM EST
FASTER.-
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GENERAL AGREEMENT
TT FASTER LLC, dba FASTER Asset Solutions, hereinafter referred to as “FASTER,” and the City of Roseville, California hereinafter referred to as "Customer," agree to the following terms and conditions as detailed in the attached schedules (collectively, the “Agreement”). More specifically, Schedule A includes a detailed Statement of Work (“SOW”), associated pricing and payment terms.
1. Project Scope – Commercial-Off-The-Shelf and Custom Deliverables:
a. Definition of a Commercial-Off-The-Shelf (COTS) System:
This Agreement may have custom work product, which is distinct and separate from the COTS software. Custom work, if any, will be listed in Schedule A. There are also several COTS software products that are licensed separately (FASTER Web, MotorPool, Dashboard, Standard Fuel Import, Barcode, etc.). Therefore, if the product is not specifically listed in Schedule A, no license rights are conveyed. As FASTER Web is a COTS system, the underlying software consists of standardized programs (i.e., pre-built). As such, this Agreement takes precedent over any other agreement between FASTER and Customer.
The COTS software undergoes its own development cycle separately and distinctly from the implementation process. This means that no requirements gathering; requirements and design approval, gap analysis, testing and development work is done on FASTER COTS Software in conjunction with this Agreement. However, custom development and testing will be done in conjunction with the custom work noted in Schedule A.
Whatever COTS software, custom work and converted data are listed in Schedule A as work product, will be deployed together to form a “Soft Go-Live” instance. If there is additional work product that is to be delivered separately (after the initial Go-Live) that will be specifically listed in Schedule A. The Soft Go-Live instance is tested in the FASTER data center and then deployed to the Customer’s single environment that serves as the Customer’s test environment during the implementation and will become the production environment upon Go-Live. This permits the Customer to perform whatever tests it deems necessary in the later environment to which it will have access. The Customer having one environment through the life of the implementation that will be promoted to production is a critical aspect of quality control that is a distinctly important part of the FASTER COTS implementation process. Any deviation from this may lead to additional cost. This process also reduces Customer IT expenses.
While custom work product (if any) is built to specific customer-identified specifications, the nature of COTS software requires that FASTER will not provide custom modification, code changes or database structure changes to any COTS software since this could adversely affect other customers. FASTER does enhance the COTS software as part of its normal life cycle based on customer input from its more than 370 customers, market research and on-staff fleet professionals.
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b. Integrations & Business Intelligence Work Approvals & Testing:
This work represents integrations and business intelligence for which the Customer has provided specifications. The following process will be followed to ensure that reliable work is delivered as part of the implementation:
If the Customer has opted in the SOW to use an existing document or file (such as an existing report) as a template for the work to be done, in order to avoid the cost and time involved in the creation of written requirements, there will not be a requirement approval process outside of what is documented in the SOW.
Or if the SOW calls for requirements to be documented during the implementation: After the Customer provides the following documentation, FASTER will create an extensive Requirements Document for the Customer to approve. This document will enable the Customer to have certainty about what it requires for a successful customization.
Documents to be provided by Customer:
• In the case of a Custom Report, a mockup in Excel or similar table. • In the case of an Integration, a Data Flow Map which will show the data the Customer wants to import and/or export.
• A written summary of:
o Execution of the integration: How should the integration be executed? For example, would it need to be run manually or scheduled to run automatically. o User Interface: Will a user interface be needed? If so, what are the key elements needed in the user interface?
o Error Handling: How should errors be logged? Are there any specific errors or failures that could occur that would need the integration to notify the Customer about? o Special Considerations: Are there any additional business rules or special considerations that the Customer could not show in the data map that the integration needs to meet? After receipt of the above, FASTER will create a Requirements Document for the Customer’s approval. Once the Customer approves the Requirements, FASTER will begin and complete development and testing. And then the custom work product will be delivered with the COTS components in the form of the Soft Go-Live noted above.
The Customer may choose to do whatever testing it deems necessary on the custom work during the implementation in the Customer’s implementation environment (more below related to environments). Those testing costs will be borne by the Customer and administered by the Customer. FASTER will provide to the Customer any and all of the test cases which FASTER has already performed during its testing free of charge to use at the Customer’s expense.
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c. COTS Software Approvals & Testing:
As a result of the nature of a COTS system, the implementation of the COTS software components will not require the Customer or FASTER to do test plan approvals, requirements documentation approvals, gap analysis or gap analysis approvals.
The Customer may choose to do whatever testing it deems necessary on the COTS software components during the implementation in the Customer’s implementation environment (more below related to environments). Those testing costs will be borne by the Customer and administered by the Customer. FASTER will provide to the Customer any of the 50,000+ test cases which FASTER has already performed during its normal COTS release cycle free of charge to use at the Customer’s expense.
d. Data Conversion Testing:
If noted in Schedule A, FASTER will perform data conversion services: If data conversion services are provided, FASTER will perform data validation testing that validates the accuracy of the data FASTER loads into the Customer’s FASTER Web database against the data provided by the Customer and confirms the Customer’s data in the FASTER Web database meets the business rules of FASTER. Once FASTER has completed data validation testing internally, FASTER will provide the Customer a Soft Go-Live copy of the database that contains the data FASTER loaded.
The Customer can then perform whatever due diligence it deems necessary to validate this data in the Customer’s implementation environment. If the Customer chooses it can redundantly perform some or all of the same Data Validation tests cases FASTER performed. FASTER will provide data validation test cases for the Customer to use free of charge. All Customer data testing will be performed by the Customer at the Customer’s expense. Any data defects the Customer finds and reports during its implementation testing that is found to be the result of FASTER’s work will be corrected by FASTER.
2. Change Requests
a. COTS Add-ons: Change Requests to add COTS add-on components can be done any time up to the time of the installation of the COTS components included in the SOW or after the GoLive and there will only be the added costs which relate to adding those components and any added implementation tasks, such as training.
b. Change Requests for Custom Work: The Customer may make a change request(s) for custom work at any time in writing and submit to FASTER’s Implementation Project Manager.
FASTER will provide the Customer with a written estimate of added costs and/or time delay resulting from the change request(s). It is understood by the parties that change requests that occur after the Customer has approved the Requirements Document may lead to higher cost and time delay due to the fact that FASTER may need to re-write the Requirements Document, re-do the approval process, re-work code or re-test. The Customer will review and modify if needed FASTER’s written response to change request(s) and notify FASTER in writing whether it wants to proceed with the change request(s).
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3. Taxes
Prices and fees are exclusive of all federal, state, municipal, or other government, excise, sales, use, occupational, or like taxes now in force or enacted in the future and, therefore, prices are subject to an increase equal in amount to any tax FASTER may be required to collect, or pay, upon the sale or delivery of items purchased or licensed. If a certificate of exemption, or similar document or proceeding, is to be made in order to exempt the sale from sales or use tax liability, the Customer will obtain and pursue such certificate, document or proceeding.
4. Proprietary Rights of FASTER
a. Nature of Rights and Title: Customer recognizes that all computer programs, system documentation, and other materials supplied by FASTER to Customer are subject to the proprietary rights of FASTER. Customer agrees that the programs, documentation, and all information or data supplied by FASTER, in machine-readable form are trade secrets of FASTER, are protected by civil and criminal law, and by the law of copyright, are very valuable to FASTER, and that their use and disclosure must be controlled.
Title: FASTER retains title to and all intellectual property rights to all programs, documentation, information or data furnished by FASTER. Customer retains rights to the asset data related to its property which is housed within the MSSQL database. Other aspects of that MSSQL database, such as database structure and database objects remain the confidential property of FASTER.
Customer shall keep each and every item to which FASTER retains title free and clear of all claims, liens and encumbrances except those of FASTER; and any act of Customer, voluntary or involuntary, purporting to create a claim, lien, or encumbrance on such an item shall be void.
b. Restrictions on Customer Use: The computer programs and other items supplied by FASTER hereunder are for the sole use of Customer and Customer’s employees/agents. i. Competitive Uses: Customer agrees that while this Agreement is in effect or while it has custody or possession of any property of FASTER, it will not directly or indirectly lease, license, sell, offer, negotiate, or contract to provide any software similar to that supplied hereunder to any third party, but this clause shall not be construed to prohibit Customer from acquiring, for its own use, software from third parties. Customer agrees that while this Agreement is in effect, or while it has custody or possession of any property of FASTER, it will not:
1. Copy or duplicate, or permit anyone else to copy or duplicate, any physical or electronic version of the programs, databases, documentation, or information furnished by FASTER.
2. Create or attempt to create, or permit others to create or attempt to create, by reverse engineering or object program or otherwise, the source programs, or any part thereof, from the object program or from other information made available DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 5 | Page
under this Agreement or otherwise, (whether oral, written, tangible, or intangible).
Customer may copy for its own use, and at its own expense, documentation and any other materials provided by FASTER.
3. Modify or permit others to modify the system’s database structure. Any such modifications may void FASTER’s warranties and FASTER’s obligation to provide Software Upgrades and Support pursuant to Schedule B.
ii. Demonstrations. Due to the proprietary nature of FASTER’s Fleet Management System, Customer agrees not to demonstrate or show this system to any competitors, or consultants that work with competitors, of FASTER.
c. Transfer/Expansion of Rights
The Customer’s rights to use the programs, documentation, and other materials supplied by FASTER under this Agreement shall not be assigned, licensed, or transferred to a successor, affiliate or any other person, firm, corporation, or organization voluntarily, by operation or law, or in any other manner without the prior written consent of FASTER, which shall not be unreasonably withheld.
d. Remedies
If Customer attempts to use, copy, license, or convey the items supplied by FASTER hereunder in a manner contrary to the terms of this Agreement or in competition with FASTER or in derogation of FASTER’s proprietary rights, whether these rights are explicitly herein stated, determined by law, or otherwise, FASTER may, in addition to other remedies available to it, seek equitable relief enjoining such action. e. Binding Effect & Definitions
The Customer agrees that this Agreement binds the named Customer and each of its employees, agents, representatives, and persons associated with it. This Agreement further binds each affiliated organization and any person, firm, corporation, or other organization with which the Customer may enter a joint venture or other cooperative enterprise. The term employee means individual on whose behalf the Customer withholds income taxes or makes contributions under the federal insurance contributions act or similar statutes in other nations.
5. Exclusion of Incidental, Consequential and Certain Other Damages Neither FASTER nor its suppliers shall be liable for any special, incidental, indirect, punitive or consequential damages arising out of the use of or inability to use the FASTER components or the support services, or the provision of or failure to provide support services under this Agreement.
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6. Limitation of Liability
Customer agrees that FASTER’s liability to Customer or any third party due to negligent professional acts, errors or omissions or breach of contract by FASTER will be limited to an aggregate of FASTER’s total fee.
7. Confidential Information
“Confidential Information” means the Services, any software provided by FASTER to Customer under this Agreement, the logon identifiers and passwords provided to Customer and its Authorized Users, materials marked confidential by Customer or FASTER and any other information conveyed under this Agreement in writing or orally that is designated confidential or by the circumstances in which it is provided. Each party acknowledges and agrees that: (a) the Confidential Information constitutes trade secrets of the party owning such Confidential Information; (b) it will use Confidential Information of the other party solely in accordance with the provisions of this Agreement; and (c) it will not disclose, or permit to be disclosed, the Confidential Information of the other party to any third party without the disclosing party’s prior written consent. Each party will take all reasonable precautions necessary to safeguard the confidentiality of the other party’s Confidential Information including, at a minimum, those precautions taken by a party to protect its own Confidential Information of a similar nature, which will in no event be less than a reasonable degree of care. Confidential Information will not include information that is: (a) publicly available through no fault of the receiving party; (b) already in the other party’s possession and not subject to a confidentiality obligation; (c) obtained by the other party from any source without breach of any obligation of confidentiality; or (d) independently developed by the other party without reference to the disclosing party’s Confidential Information. Either party may disclose such Confidential Information as is required to be disclosed by order of a court or other governmental entity; provided reasonable notice is given to the party owning such Confidential Information so that such party may challenge the disclosure or obtain a protective order or other equitable relief. The obligations in this section as to Confidential Information shall continue for a period of five years following termination of this Agreement.
8. Term and Termination
The initial term of this Agreement shall be for one year from the Effective Date. After expiration of the initial term, Customer’s Services included in this Agreement shall automatically renew for successive one-year periods (the initial term and each renewal term, a “Term”) unless either party provides written notice of non-renewal at least 60 days prior to commencement of the applicable renewal term. The costs for Services in this agreement will increase by 3% (three percent) each year.
The parties will work in good faith to allow for each party to unwind this relationship if termination occurs.
a. Termination by FASTER
FASTER shall have the right, upon notice to Customer, to terminate this Agreement if: (a) Customer fails to pay FASTER any amount due hereunder and such failure to pay is not cured within 30 days following FASTER’s notice to Customer of such breach; (b) Customer materially breaches any term or condition of this Agreement, provided such breach is not DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 7 | Page
cured by Customer within 30 days following FASTER’s notice to Customer of such breach; or (c) Customer (i) terminates or suspends its business activities; (ii) makes an assignment for the benefit of creditors, or becomes subject to direct control of a trustee, receiver or similar authority; or (iii) becomes subject to any bankruptcy or insolvency proceeding under federal or state statutes.
b. Termination by Customer
Customer will have the right, upon notice to FASTER, to terminate this Agreement if (a) FASTER is in material breach of this Agreement and FASTER fails to remedy such material breach within 30 days of its receipt of such notice; (b) as provided by Section 3(a) of Schedule B; (c) FASTER (i) terminates or suspends its business activities; (ii) makes an assignment for the benefit of creditors, or becomes subject to direct control of a trustee, receiver or similar authority; or (iii) becomes subject to any bankruptcy or insolvency proceeding under federal or state statutes.
9. General
a. Agreement Modifications
This Agreement can be modified only by a written agreement duly executed by persons authorized to sign agreements on behalf of Customer and of FASTER. Any variance from the terms and conditions of this Agreement in any order or other written notification from the Customer will be of no effect.
b. Entire Agreement
This Agreement constitutes the entire agreement among the parties, and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding on any party except to the extent incorporated in this Agreement. c. No Other Warranties outside of this Agreement
EXCEPT FOR THE EXPRESS WARRANTIES STATED IN THIS AGREEMENT, FASTER DISCLAIMS
ALL WARRANTIES WITH REGARD TO THE FASTER PRODUCT SOLD HEREUNDER, INCLUDING
ALL IMPLIED WARRANTIES OF MARKETABILITY AND FITNESS AND ALL OBLIGATIONS OR
LIABILITIES ON THE PART OF FASTER FOR DAMAGES INCLUDING, BUT NOT LIMITED TO,
CONSEQUENTIAL DAMAGES ARISING OUT OF, OR IN CONNECTION WITH, THE USE OR PERFORMANCE OF THE SYSTEM.
d. Severability
If any provision or provisions of this Agreement shall be held to be invalid, illegal, or nonenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.
e. Force Majeure
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Neither party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if the delay or default is caused by conditions beyond its control including, but not limited to, Acts of God, Government restrictions, wars, insurrections and or any other causes beyond the reasonable control of the party whose performance is affected.
f. Limitation Period (3 years)
No action, regardless of form, arising out of this Agreement may be brought by either party more than three (3) years after the cause of action has arisen, or, in the case of nonpayment, more than three (3) years from the date of the last payment. g. Public Agencies
With FASTER’s approval, this Agreement may be extended for use by other municipalities and government agencies of any state. Any such usage by other municipalities and government agencies must be in accord with the ordinance, charter, and/or rules and regulations of the respective political entity. Special discount/s provided to Customer will not necessarily apply to other customers. Customer does not accept any responsibility or involvement in the purchase orders or contracts issued by other public agencies. h. Governing Law
This Agreement will be governed by the laws of the State of Virginia. The Customer acknowledges that it has read this Agreement, understands it, and agrees to be bound by its terms and conditions. Further, the Customer agrees that it is the complete and exclusive statement of the agreement between the parties, which supersedes all proposals or prior agreements, oral or written, and all other communications between the parties relating to the subject matter of this Agreement.
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AGREED TO:
City of Roseville, CA: TT FASTER LLC DBA FASTER Asset Solutions:
By: _________________________________ By: _________________________________ Title: _______________________________ Title: ________________________________ Date: ____________________________ Date: _____________________________ DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 10 | Page
Schedule B: Software Upgrades & Support Agreement:
1. Scope: Software Upgrades & Support will consist of: (i). Upgrades to the Commercial Off the Shelf (COTS) software and custom software listed in Section 3; (ii). Correction of defects to keep the software in conformance with the applicable user documentation as noted in Section 4; and (iii). Telephone support listed in Section 5.
Support will not include: (i) set-up, installation, or configuration of hardware and software required for the Customer to access the FASTER software unless a separate hosting or Software as a Service (SaaS) schedule is included in this Agreement.
To the extent Customer used a previous version of the software or a legacy FASTER product and maintains that version or legacy FASTER product, this Agreement does not extend Software Upgrades & Support to that previous version or a legacy FASTER product unless specifically stated. Software Upgrades and Support for a previous software version or legacy FASTER product will require a separate Software Upgrades & Support Agreement at an additional cost.
2. Representative. Customer will identify both a Representative and an alternate to be designated as FASTER’s contact(s) for communicating with FASTER concerning support, making other requests, or providing notice under this Agreement. Customer may change the Representative upon notice to FASTER (other members of Customer’s Team may place support calls to FASTER Support).
3. Software Upgrades:
a. All software from FASTER requires that the Software Upgrades & Support Agreement be renewed annually by Customer. After the first year, Software Upgrades & Support will automatically renew unless Customer cancels per the termination provisions identified herein. Software Upgrades & Support provides the following upgrade benefits:
i. Upgrades for the Core COTS Product: Each new version release of the specific “Core COTS Product,” which are included under this Agreement, are provided at no added cost to Customer. As long as Software Upgrades & Support is maintained, Customer is entitled to new version releases of the FASTER product included under this Agreement.
ii. Upgrades to Add-on Products and Customizations: All Add-on Products and customizations will be upgraded to function with new versions of the Core COTS Product as long as Customer continues to renew Software Upgrades & Support.
And as long as Customer remains current on Software Upgrades and Support, the Customer may license additional add-ons.
4. Software Defects: Software Upgrades & Support covers issues or problems that are the result of verifiable, replicable errors (FASTER will use all reasonable means to verify and replicate) in the software ("Verifiable FASTER Defect"). An error will be a Verifiable FASTER Defect only if it constitutes a material failure by the software to function in accordance with the applicable DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 11 | Page
software documentation. This documentation encompasses the COTS products and, if custom integrations are included in Schedule A, the detailed Requirements Document for which Customer signed-off for any customization.
5. FASTER Software Support Coverage: Customer will have access to FASTER’s Technical Software Support Personnel ("Software Support") during Normal Business Hours. For the purposes of this Agreement, Normal Business Hours are defined as 7:30 am to 6:00 pm EST/EDT, Monday through Friday (excluding U.S. public holidays). Communications with Technical Support may be via telephone or e-mail. In addition to the support obligations listed above, FASTER provides emergency phone support twenty (24) hours a day, seven (7) days a week outside of Normal Business Hours by having Support staff members on-call for phone support for issues defined below under “Emergency FASTER Support.”
6. Emergency FASTER Support is available when: A. The system is frozen; B. The system has crashed and will not recover; or C. Customer cannot process work in the system.
7. IT Support & Consulting Not Provided: Unless Customer contracted FASTER to provide hosting, FASTER Support does not include IT tasks such as hardware upgrades or changes; server operating system or relational database management system installs, patches or upgrades; backup and restore or disaster recovery; virtual machine management; server and database cluster tasks, etc. (if FASTER is providing hosting, a separate schedule will address hosting and hosting support).
8. Other Limitations on Support: FASTER will provide troubleshooting and advice related to mistakes Customer’s employees may make (data deletion, data input error, administrative or user errors, etc.). As a courtesy, FASTER’s Support Staff accepts such calls and is willing to assist Customer in attempting to resolve such issues that are outside the scope of support outlined in this Agreement. As such, while FASTER staff often is able to add value in root cause analysis and troubleshooting of issues that are outside of FASTER’s responsibilities, there may be occasions when FASTER must discontinue support efforts on issues that are outside of FASTER’s responsibilities to be attentive to other customers’ support issues.
9. Training: Support does not include training. Live-remote training via a web-based medium, such as GoToMeeting, can be provided for an additional cost. FASTER also offers Regional Training for an added cost in geographic areas where there are concentrations of customers.
10. Customer’s Responsibilities:
a. Customer’s Representative must be qualified and authorized to communicate all necessary information. And unless FASTER is hosting the environment, Customer must have administrative access to the FASTER application, must have access to the database and hardware resources to be able to perform diagnostic testing and be available for follow-up, if required. FASTER does accept calls from Customer Staff who do not meet the above requirements. However, resolution of some issues may require a Customer Staff member who meets the above criteria be available.
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b. Customer accepts sole responsibility for any compatibility problems between the Services and any other application software or non-current software programs not maintained or supported by FASTER.
11. Submitting a Request: Customer should be prepared to provide the following:
a. Telephone number and alternate method of contact (i.e., email address); b. A description of Customer’s problem or question;
c. Provide screen capture/s or video/s of the issue;
d. The circumstances under which the problem does or does not occur; e. Specific error messages, error numbers, log files and program numbers; and f. For customers who host FASTER on their internal IT infrastructure, additional information may be needed such as: Version of the FASTER Software in use, client or server operating systems versions, hardware specifications, etc.
12. FASTER will follow the below process to assist Customer with resolution of issues:
a. During Normal Business Hours, FASTER’s answering of phone calls is as follows: 95% by the third ring, 99% by the fifth ring.
b. There is an exception to the above during FASTER Support Team training, which will occur no more than twice a month and for no more than 90-minutes each. During these training sessions, the response time may drop to 90% of calls answered by the fifth ring. c. FASTER’s response to email support requests during Normal Business Hours is: 95% within three hours and 99% within one business day.
d. Once contact with a FASTER Support Team Member is established via phone or email, a case will be created for tracking purposes and the supplied information will be documented such that a Customer may request a case number for tracking purposes. e. In order to resolve the issues on Customer’s first call, FASTER’s Support is structured to:
answer Customer’s questions and identify logs, tests or error information the Customer needs to acquire and submit in order to troubleshoot the issue during that first phone call.
f. If the issue cannot be resolved in one phone call, the Support Team Member who took the call will diligently strive for timely resolution. If the Support Team Member cannot timely resolve this issue, he/she will engage with his/her supervisor to assign the case to the appropriate staff member for either resolution or escalation of the case to the Development Team.
Term:
For a new customers: The term is dictated by the Statement of Work & Pricing Document.
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For customers migrating to FASTER Web: The term and cost is dictated by the Statement of Work & Pricing Document.
For customers renewing annual Software Upgrades & Support for their current FASTER product:
The term of this Agreement shall be for one year from the day after the expiration of the previous year’s Software Upgrades & Support Agreement. The renewal will include a 3% (three percent) cost increase from the previous year’s Software Upgrades & Support Agreement.
A lapse in Software Upgrades & Support is defined as non-payment for 60-days after the expiration of the previous year’s annual Software Upgrades & Support Agreement. Should the Customer lapse in its continuity for Software Upgrades & Support by non-payment of more than 60-days, renewal of annual Software Upgrades & Support will be at FASTER’s discretion and may require a penalty payment and a price that is based on current retail price.
Customer may opt to terminate Software Upgrades & Support at the end of the Upgrade & Support term identified in the Statement of Work & Pricing.
Customer may renew Software Upgrades & Support by paying for the next year’s annual Software Upgrades & Support with a 3% (three percent) increase within 60-days after the end of the previous support period.
A customer may, at any time, license other FASTER software that will also have a Software Upgrades & Support fee. There will be an additional Software Upgrades & Support fee due at the time of licensing the additional software based on the associated licensing fee. That fee is determined by FASTER pro-rating the months remaining on the current year’s Software Upgrades & Support. And the following year’s Software Upgrades & Support will include an increase reflecting that licensing and the commensurate 3% (three percent) increase.
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Schedule C: Software License Agreement
1) Scope of License
a) Grant:
Subject to and conditioned on Customer’s compliance with the terms and conditions of this Agreement, FASTER grants Customer a personal, non-exclusive, non-transferable, non-sublicensable, limited license for its Authorized Users to use the Licensed Software on behalf of Customer solely during the subscription term set out in Schedule E: Pricing & Payments Terms (including all orders and/or addenda accepted following execution of this Agreement, which shall be incorporated automatically into Schedule E at the time of acceptance) and for Customer’s internal business purposes in accordance with the Documentation. Under the foregoing license, Customer may either (a) install and/or host the Licensed Software on FASTER’s hosting provider’s hardware, as agreed by the Parties in Schedule E; (b) install and/or host the Licensed Software on Customer’s, or its designated contractor’s, hardware and in the number of copies of the Licensed Software permitted in Schedule E (or other licensing metric set forth therein, as applicable); or (c) any combination of the foregoing (a) and (b).
b) Limitations. Customer shall not, and shall require its Authorized Users not to, directly or indirectly: (a) use (including make any copies of) the Licensed Software or Documentation beyond the scope of the license granted; (b) provide any other person or entity, including any subcontractor, independent contractor, affiliate or service provider of Customer, with access to or use of the Licensed Software or Documentation; (c) modify, translate, adapt or otherwise create derivative works or improvements, whether or not patentable, of the Licensed Software or Documentation or any part thereof; (d) combine the Licensed Software or any part thereof with, or incorporate the Licensed Software or any part thereof in, any other programs other than as contemplated by Schedule E or by the Documentation; (e) reverse engineer, disassemble, decompile, decode or otherwise attempt to derive or gain access to the source code of the Licensed Software or any part thereof; (f) remove, delete, alter or obscure any trademarks or any copyright, trademark, patent or other intellectual property or proprietary rights notices provided on or with the Licensed Software or Documentation, including any copy thereof; (g) copy the Licensed Software or Documentation, in whole or in part, other than as permitted by this Agreement; (h) rent, lease, lend, sell, sublicense, assign, distribute, publish, transfer or otherwise make available the Licensed Software, or any features or functionality of the Licensed Software, to any third party for any reason, whether or not over a network or on a hosted basis, including in connection with the internet or any web hosting, wide area network (WAN), virtual private network (VPN), virtualization, time-sharing, service bureau, software as a service, cloud or other technology or service; (i) use the Licensed Software or Documentation in violation of any Law, regulation or rule; or (j) use the Licensed Software or Documentation for purposes of competitive analysis of the Licensed Software, the development of a competing software product or service or any other purpose that is to FASTER’s commercial disadvantage.
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 2) SaaS Services.
a) Access. Subject to and conditioned on Customer’s compliance with the terms and conditions of this Agreement, FASTER will provide Customer’s Authorized Users a personal, non-exclusive, and non-transferable right to access and use the Licensed Software on behalf of Customer solely during the subscription term set out in Schedule E and for Customer’s internal business purposes in accordance with the Documentation.
FASTER shall host the Licensed Software on FASTER’s hardware, during the Access Term, as agreed by the Parties in this Agreement.
b) Acknowledgment. Customer acknowledges and agrees that this Agreement and the rights provided pursuant to this Section 2 is a services agreement and FASTER will not be delivering copies of the Licensed Software to Customer or its Authorized Users as part of the SaaS Services.
c) Proprietary Rights. Customer acknowledges and agrees that the Licensed Software and any necessary software used in connection with the services provided under this Agreement contain proprietary and confidential information that is protected by applicable intellectual property and other laws. Customer further acknowledges and agrees that the content or information presented to the Customer through the services provided pursuant to this Agreement may be protected by copyrights, trademarks, service marks, patents or other proprietary rights and laws. Except where expressly provided otherwise by FASTER, nothing in this Agreement or Documentation shall be construed to confer any license to any of FASTER’s intellectual property rights, including, but not limited to, the Licensed Software, whether by estoppel, implication, or otherwise.
d) Limitations. Customer shall not, and shall require its Authorized Users not to, directly or indirectly: (a) use (including make any copies of) the Licensed Software or Documentation beyond the scope of the access and use granted; (b) provide any other person or entity, including any subcontractor, independent contractor, affiliate or service provider of Customer, with access to or use of the Licensed Software or Documentation; (c) modify, translate, adapt or otherwise create derivative works or improvements, whether or not patentable, of the Licensed Software or Documentation or any part thereof; (d) combine the Licensed Software or any part thereof with, or incorporate the Licensed Software or any part thereof in, any other programs other than as contemplated by Schedule E and the Documentation; (e) reverse engineer, disassemble, decompile, decode or otherwise attempt to derive or gain access to the source code of the Licensed Software or any part thereof; (f) remove, delete, alter or obscure any trademarks or any copyright, trademark, patent or other intellectual property or proprietary rights notices provided on or with the Licensed Software or Documentation, including any copy thereof; (g) copy the Licensed Software or Documentation, in whole or in part; (h) rent, lease, lend, sell, license, assign, distribute, publish, transfer or otherwise make available the Licensed Software, or any features or functionality of the Licensed Software, to any third party for any reason, whether on a network or on a hosted basis, including in connection with the internet or any web hosting, wide area network (WAN), virtual private network (VPN), virtualization, timeDocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 sharing, service bureau, software as a service, cloud or other technology or service; (i) use the Licensed Software or Documentation in violation of any Law, regulation or rule; or (j) use the Licensed Software or Documentation for purposes of competitive analysis of the Licensed Software, the development of a competing software product or service or any other purpose that is to FASTER’s commercial disadvantage. 3) The term of this license or subscription will, unless written notice of termination is given at least 60 days prior to the end of the then-current term, automatically renew at the end of each term for a subsequent term equal in duration to the original term. 4) Environment:
Customer understands that it may use the Licensed Software in a single environment. In this Agreement, an “environment” is defined as a single installation (instance) of the Licensed Software and one FASTER Web database.
a) SINGLE FASTER TEST/PRODUCTION ENVIRONMENT: In order to minimize costs, as well as control quality and reduce risk, there will only be one environment through the implementation process. This environment, upon installation and during implementation will be the test environment on which all tasks (system overview, configuration, testing, training, etc.) will be performed. Upon loading a final Go-Live database, this test environment will then be promoted to become the production environment.
b) OTHER TEST OR DEVELOPMENT ENVIRONMENT/S: Customer may request a separate test or development environment for other purposes (e.g., during the implementation or after Go-Live) with the additional license and annual support fees outlined in Schedule E.
5) Software Modifications:
Customer may not modify the Licensed Software, including, but not limited to, reverse engineering of any component of the Licensed Software in order to perform any such modifications. Should Customer violate this provision, all warranties associated with the Licensed Software are null and void.
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Schedule D: Hosting & Hosting Service Level Agreement (SLA)
1. Environment:
Single Environment: Customer understands that, unless the Customer subscribes to additional environments, it will access FASTER’s proprietary software in a single environment with one instance of the software and one database. Therefore, in this Agreement, an “environment” is defined as “a single install or instance of the FASTER application and a single FASTER database.” Test/Production Environment: In order to minimize Customer’s and FASTER’s IT costs, as well as to control quality and reduce risk, Customer will have only one environment through the implementation process. This environment, upon deployment and during implementation will be the test environment on which all tasks (system overview, configuration, testing, training, etc.) will be performed. Upon restoring a final Go-Live database, this same test environment will then become the production environment.
Additional Environments: Customer may request a separate test or development environment for other purposes (e.g., during the implementation or after Go-Live) with payment of an additional annual subscription fee.
2. Administration:
FASTER will issue to Customer’s designated “Administrator” an individual logon identifier and password (“Administrator’s Logon”) for purposes of the Customer administering the Services. Using the Administrator’s Logon, the Administrator shall assign each remaining Authorized User a unique logon identifier and password and assign and manage the business rules/permissions that control each such Authorized User’s access to the Services. Customer shall use commercially reasonable efforts to ensure that each Authorized User will: (a) Use a logon identifier to access all areas of the system and not allow the system to be accessed without a logon identifier; (b) not disclose his/her logon identifier to any person or entity; (c) not permit any other person or entity to use his/her logon identifier and (d) use the Services solely in accordance with the terms and conditions of this Agreement.
3. Database Backups
An incremental backup of the database to a local drive will occur hourly. And a full backup will occur nightly. Both the hourly and nightly full backups will be stored offsite.
4. Database Rights and Access:
4.1 Data Rights: Customer maintains full rights to its data contained in the database upon termination of this Agreement.
4.2 Access to Database: Unless the Customer purchases the optional “Database Access,” the Customer will not have access to the database or database server. However, the Customer will have access to download a copy of the database backup file on a regular basis. In addition, through the user interface of FASTER Web the Customer will have access to the DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 15 | Page
Business Intelligence built into FASTER Web to search data, run reports and view data in dashboards.
In other words, this means that unless you purchase the optional “Database Access,” which is at an added cost, there will NOT be the ability to run queries against the database or access the database directly in any way. As noted above, you can still get copies of the database backup file.
5. Hosting Service Level Agreement:
5.1 Availability: FASTER shall maintain a data center adequate to support Services to Customer twenty-four (24) hour per day, seven (7) days per week (excluding scheduled maintenance) with service availability of not less than 99.9% (the “Service Level Commitment”) calculated as specified below. (99.999% guaranteed up-time is available through a mirrored replication to a failover, co-location at an extra cost.)
5.1.1 Formula. The Service will, subject to the exceptions listed below, be available for a percentage of each calendar month at least equal to the Service Level Commitment. The availability of the Service for a given month will be calculated according to the following formula (referred to herein as the “Availability”):
Where: Total minutes in the month = TMM
Total minutes in the month the Service is unavailable = TMU And: ((TMM-TMU) X 100)/TMM = Availability
5.1.2 For purposes of this calculation, the Service will be deemed to be unavailable if Service application functions do not successfully complete. Further, the Service will not be deemed Unavailable for any downtime or outages excluded from such calculation by reason of the exceptions set forth in Sections
5.1.3 and 5.1.4 below. FASTER’s records and data will be the sole basis for all SLA calculations and determinations.
5.1.3 Exceptions: (a). Maintenance performed at Customer’s request outside of the normally scheduled maintenance will not be considered an outage. (b). The Service will not be considered to be Unavailable for any outage that results from any maintenance performed by FASTER of which Customer is notified 48 hours in advance and to which Customer does not reasonably object during the standard FASTER implementation window(s) agreed upon by FASTER and Customer during Customer’s implementation period. (c). Errors or issues created by the Customer will not be considered. (d). Should the Customer opt to purchase for an added cost access to the database, FASTER is not accountable for disruptions caused by the Customer’s actions related to the database.
5.1.4 The FASTER Network extends to, includes and terminates at the data center located router that provides the outside interface of each of FASTER’s WAN connections to its backbone providers (referred to herein as the “FASTER Network”). The Service will not be considered Unavailable for any outage unavailability of the Service due to (a) Customer's information content or application programming, acts or omissions of Customer or its agents, (b) failures of Internet backbone itself and the third-party network by which Customer connects to the Internet backbone or any other network unavailability outside of the FASTER Network; (c) DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 16 | Page
delays or failures due to circumstances beyond FASTER’s reasonable control that could not be avoided by its exercise of due care; or (d) any other outage or downtime outside the FASTER Network.
5.2 Remedies: Subject to the exceptions provided for in this SLA, Customer will have the rights set forth below.
5.2.1 If the total Availability (as calculated in Section 5.1 above) for a given month is (a) below the Service Level Commitment and greater than or equal to 99.5%, Customer will receive three (3) Service Credits; (b) below 99.5% and greater than or equal to 99.0%, Customer will receive ten (10) Service Credits; and (c) below 99.0%, Customer will receive fifteen (15) Service Credits. Notwithstanding the foregoing and in lieu of the preceding Service Credits, any continuous outage of more than twenty-four (24) hours shall automatically result in a total of one month’s value of Service Credits. If Service Level Commitment is not met for a second time in a thirty (30)-day period, then Customer shall be entitled to receive at Customer’s election, either (i) another month’s value of Service Credits, or (ii) the right to terminate this Hosting & Hosting Service Level Agreement.
5.2.2 For purposes of this SLA, a Service Credit will be deemed to be an amount equal 1/30th of the monthly fee for the hosting to the affected customers of the Services (herein referred to as “Service Credit”). Service Credits will be recognized for billing purposes in the month following the month giving rise to such Service Credits. All service credits will be calculated assuming a 30-day month. Except as provided above in Section 5.2.1 of this SLA, Customer’s right to receive service credit(s) will be Customer’s exclusive remedy for FASTER’s failure to satisfy the Service Level Commitment.
5.2.3 Remedies will not accrue (i.e., no Service Credits will be issued and an outage will not be considered unavailability for purposes of this SLA) if Customer is in breach of its payment obligations either when the outage occurs or when the credit would otherwise be issued.
5.3 Term: Hosting shall have a term of one year, and the term shall commence upon allocation of hardware in the datacenter, which will occur in the early stages of the implementation. After twelve months from commencement, these hosting services will automatically renew in oneyear increments unless cancelled by either party, provided a written notice of cancellation is received by the other party sixty (60) days in advance of anniversary date of commencement.
5.4. Performance: Customer understands that performance of the FASTER system is dependent on multiple factors. For example, Customer approved users can only access the system with a PC that meets the minimum client specifications provided by FASTER. Customer may need to request its IT Department increase bandwidth and/or improve network connections in order to improve performance. Also, Customer understands that system performance is affected by variables that FASTER cannot fully control, such as user habits, number of simultaneous users and database size.
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 FASTER Asset Solutions
Qty Description
FMIS Core COTS System
1,000
Add-ons
1 1
Steve Specht
Created For:
City of Roseville
Date:
August 25, 2022
Senior Software Consultant:
002 – Software Cost: Standard Active Assets:
This price includes up to quantity listed standard active assets (which are defined as originally valued at $5,000 or greater and active). Each additional asset will be $85.00.
This is includes one instance of the FASTER Web Application with one database.
Unlimited user access (named accounts) included.
207nc – Dashboard
The Dashboard add-on provides easy access to an at-a-glance overview of key performance indicators and data for your organization. The FASTER Dashboard is designed to give fleets a way to monitor performance, communicate, and make quick decisions about their operations. It comes with 20 Key Performance Indicators (KPIs) charts within the Dashboard Add-on, which includes the 8 module landing charts available within FASTER Web which can also be accessed via the Dashboard for one convenient high level overview. 208: Barcoding Add-on:
The FASTER Barcoding Add-on provides the ability to scan and print labels (hardware is not included). This module allows for ease of data entry as well as inventory control. It also is beneficial when an in-house numbering system is in use, scanning either the in-house label or the OEM label. •Simplifies inventory and intake processes for inventory items and storerooms. •Quickly scan incoming inventory with 2D or Symbology – Code 128 barcodes. •Reduces data errors that occur with any manual data entry process. •Print barcode labels for items, including labels for a range of items simultaneously.
Prerequisites
It is important that you have your hardware setup and operating prior to your implementation. The Barcoding add-on does not include hardware, (i.e. scanners and printers).
Statement of Work (SOW)
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 1 1
Custom Integrations
1 300 – Single Vendor Fuel Import:
The Fuel Import (FI) is a COTS add-on. It is a robust yet inexpensive way to import data from a Fuel System Vendor (FSV). It requires significant configuration and testing by FASTER. Below are important items the customer will need to provide for FASTER to configure, test and deploy:
1. FSV Fuel File Layout Definition – This is the layout for the export file you plan on receiving regularly from your FSV. It defines your fuel export file's columns, positions and/or delimiters (if used).
2. Fuel System Export Files - Live production export files from the fuel system, including the complete disbursement transaction data. A minimum of 100 transactions will be needed for proper testing. The export files generated from your fuel system must be flat files, not reports, and not generated in Microsoft Excel. It is important you ensure your FSV does not change this export file as any changes may require additional configuration and testing.
3. Completed FI-Customer Configuration Form -This is a detailed form that assists you in providing all the information required for the FI to be configured and tested properly. (This FI does not import Site & Dispenser information. You can add the importing of Site & Dispenser data to the FI for an additional cost of $2,575.)
303: Single Vendor Fuel Import Site and Dispenser Supplemental This is an optional add-on to the COTS Fuel Import (FI) to enable you to track the fuel site and/or dispenser from which your fuel came from.
• Allows configuration to track Inventory Items so fuel imports deplete quantity from inventory.
Custom Integrations
Customized Reports and Integrations
Customer research and requirements gathering. Presentation and acceptance of report/integration scope Development, testing and go live delivery of report/integration Reports and Scripts are evaluated based on level of effort, development time, testing, and implementation.
SSRS based exports would require Level III or Enterprise Level Scripts and Reports
FASTER (Code: CSTRS)
Reports and Scripts Options:
Attachment D - Fleet Services - Req 197 - General Ledger Setup - Segments of the Chart of Accounts can be grouped on a user-defined basis into multiple reporting hierarchies (CSTR00)
Attachment D - Fleet Services - 375 - Parts - Parts Inventory Management:
Have the ability to generate a parts reorder list by vendor, category, part number or storeroom. (CSTR01)
Req. #110 - Asset - Asset Management: Ability to integrate with Zonar - Defects from electronic DVIR AND Attachment D – Work Order
Management - Integrate work order to attach Zonar defects and the ability to sign off Zonar repairs. (CSTR02)
Attachment D - Fleet Services - Req. #146-152 - SYSTEM - Billing - Rent (Flat monthly maintenance fee tied to vehicle type code); Replacement; Fuel; Accident/Abuse work orders; New vehicle prep work orders; Time & Material work orders; Motor Pool charges (CSTR03)
Attachment D - Fleet Services - 428 Pm Management - Report - Include all associated services or recalls currently outstanding in a PM due report. System will specify service by mileage dependent on the vehicle. Ability to
pull data by date range, mileage range, hour range, specific to each department or service type and priorities. Similar data as report #154 in current system. (CSTR04)
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 1 Data Services
1 1
Training
Custom Reports
Customized Reports and Integrations
Customer research and requirements gathering. Presentation and acceptance of report/integration scope Development, testing and go live delivery of report/integration Reports and Scripts are evaluated based on level of effort, development time, testing, and implementation.
SSRS based exports would require Level III or Enterprise Level Scripts and Reports
FASTER (Code: CSTRS)
Reports and Scripts Options:
Attachment D - Fleet Services - 564 - Reporting - Specific Reporting - Equipment status #361 (CSTR00) Attachment D - Fleet Services - 568 - Reporting - Specific Reporting - Physical Inventory worksheet for active parts#407 (CSTR01)
Attachment D - Fleet Services - 569 - Reporting - Specific Reporting - Fuel by fuel type summary #419 (CSTR02)
Attachment D - Fleet Services - 570 - Reporting - Specific Reporting - Asset replacement #7350 (CSTR03)
Attachment D - Fleet Services - 571 - Reporting - Specific Reporting - Accounting fuel report #7351 (CSTR04) Custom Reports
Customized Reports and Integrations
Customer research and requirements gathering. Presentation and acceptance of report/integration scope Development, testing and go live delivery of report/integration Reports and Scripts are evaluated based on level of effort, development time, testing, and implementation.
SSRS based exports would require Level III or Enterprise Level Scripts and Reports
FASTER (Code: CSTRS)
Reports and Scripts Options:
Attachment D - Fleet Services - 573 - Reporting - Specific Reporting - Accounting vehicle prep report #7353 (CSTR00)
Attachment D - Fleet Services - 574 - Reporting - Specific Reporting - Accounting special maintenance report #7354 (CSTR01)
Attachment D - Fleet Services - 575 - Reporting - Specific Reporting - Accounting rent report #7355 (CSTR02) 400a - Level 1 Data Conversion and Testing:
Equipment Birth Certificates, Parts Birth Certificates, Vendor Birth Certificates, Employees/Users Records. This product utilizes a utility and series of packages to convert your data to a FASTER Web database. As part of conversion, FASTER will perform two types of testing: 1. Functional stability testing to ensure that there are no data conflicts with the FASTER Web table structure; 2. Data Validation testing to test that data was converted properly.
402 – Extraction to Excel Data Mapping Sheets:
If you do not have staff familiar with MSSQL, FASTER can provide a pre-designed data mapping product using Excel spread sheets. This Excel-based data mapping product can be used by your less experienced staff to populate all your data. It requires basic knowledge of Excel and solid knowledge of your fleet data. (After this work product is complete, FASTER will execute the conversion level you chose noted below to create your FASTER Web database and perform data validation testing.) DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 1 1
1 1
1 1
1 1
2 Database Management
512b – Go-Live Week System Training - Maintenance Module (4 Hrs):
Should include FASTER System Admin, Maintenance Supervisor, Service Writers and/or Technician who will create work orders.
512c – Go-Live Week System Training - Inventory Module (4 Hrs):
Should include FASTER System Admin, Parts Staff and Parts Managers. 512d – Go-Live Week System Training - Fuel Module (1 Hr):
Should include FASTER System Admin and Fuel Clerk.
512e – Go-Live Week System Training - Vendors & Accounting Modules (1.5 Hrs):
Should include FASTER System Admin, Accounting Staff and Parts Managers. 512f – Go-Live Week System Training - Technician Workstation (2.5 Hrs):
Should include FASTER System Admin and Technicians.
511a – System Overview Meetings (SOM):
System overview meetings take place via live, remote web-based sessions. They consist of two, 4-hour meetings that will occur on the same day or two consecutive days where the customer will ensure key users are able to participate.
511b - Configuration Training
This takes place via live, remote, web-based sessions. It consists of two 4-hour sessions that can occur on the same day or two consecutive days. (If you bill by account-code, there will be a third session that will also take 4- hours.)
512 – System Training/Go-Live:
This training includes the below training agenda.
Because training is hands-on, the maximum class size is 20 attendees and includes a single training location.
Additional training sessions and trainers can be added at an additional cost any time up to 4-weeks prior to your go-live.
512a – Go-Live Week System Training - Asset Module (4 Hrs):
Should include FASTER System Admin and Asset Managers.
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 1 Database Management & Setup
Establishment of one FASTER Web instance with a single Database. This setup includes the FASTER Web test environment that will be used during
the entire implementation, all database configuration, testing, backup configuration, and validation. Includes 24x7x365 cloud database
access. This same environment will be promoted to be the production environment at the time of Go-Live.
Backups: Hourly database backups will be conducted to ensure consistent and recoverable backups of the database to restore from
in the event of an emergency. Database Backups will be limited to 14 days of recoverability. Backups will also be sent daily to a secure,
offsite location Includes all support and maintenance for the first year of service.
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 One-Time Subtotal $73,050.00
FASTER Asset Solutions
760 Lynnhaven Pkwy, Suite 203
Virginia Beach, VA 23452
United States
T: 4023055850
Quote # 992 v10
Date Sep 19, 2022
Expires Nov 30, 2022
Contact Steve Specht
Prepared for City of Roseville
City Clerk
CA 95747
United States
T: (916) 774-5731
E: [email protected]
Faster Asset Solutions Quote City of Roseville, CA
One-Time Fees
Category Item Qty Price Total
LICENSE FASTER WEB CORE LICENSE FEE
FASTER WEB Core license fee per standard asset.
Standard assets are those originally valued at $5,000 or greater and active).
This includes one instance of the FASTER Web Application with one database. Unlimited user access (named accounts) included. 1000 $62.05 $62,050.00
FASTER (Code: 001)
SETUP /
INTERFACE
Database Management & Setup
Establishment of one FASTER Web instance with a single Database. This setup includes the FASTER Web test environment that will be used during the entire implementation, all database configuration, testing, backup configuration, and validation. Includes 24x7x365 cloud database access. This same environment will be promoted to be the production environment at the time of Go-Live.
Backups: Hourly database backups will be conducted to ensure consistent and recoverable backups of the database to restore from in the event of an emergency. Database Backups will be limited to 14 days of recoverability. Backups will also be sent daily to a secure, offsite location Includes all support and maintenance for the first year of service. 1 $11,000.00 $11,000.00
Faster Asset (Code: DBMS)
Annual Fees
ACCEPT QUOTE
Quote
FASTER Asset Solutions - Quote # 992 v10 1 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Annual Support And
Maintenance Subtotal $20,680.00
Category Item Qty Price Total
SUPPORT and
MAINTENANCE
FASTER WEB CORE ANNUAL SUPPORT & MAINTENANCE
FASTER WEB Core annual support and maintenance fee per standard asset.
1000 $11.68 $11,680.00
FASTER (Code: 001A)
SUPPORT and
MAINTENANCE
Database Annual Support and Maintenance
Annual fee for support, maintenance, software upgrades, firmware/database management, data storage, and report management.
Backups: Hourly database backups will be conducted to ensure consistent and recoverable backups of the database to restore from in the event of an emergency. Database Backups will be limited to 14 days of recoverability. Backups will also be sent daily to a secure, offsite location Includes 24x7x365 cloud database access.
1 $9,000.00 $9,000.00
FASTER (Code: DBMSANN)
* Annual Support and Maintenance Fees billing schedules are outlined in the terms and conditions.
FASTER Web Interface Add-On Solutions
One-Time Fees
Category Item Qty Price Total
SETUP /
INTERFACE
Fuel Import - Single Vendor
Single Vendor Fuel Import
This is a single vendor fuel import for a new FASTER Web customer. The import includes 1 (one) of the following options:
1. Import a new fuel vendor fuel transaction file. 2. Import a new fuel file from your existing vendor.
FASTER will conduct complete configuration and testing of the fuel file layout and export files (flat files) from the fuel system.
Site & Dispenser optional add on is available, if required, to the single vendor fuel import
1 $5,150.00 $5,150.00
FASTER (Code: 300)
SETUP /
INTERFACE
Single Vendor Site and Dispenser Add On
This is an optional add-on to the Fuel Import (FI) to enable you to track the specific fuel site and/or fuel dispenser. This optional add on allows configuration to track Inventory Items so fuel imports deplete quantity from inventory.
1 $2,575.00 $2,575.00
Faster Asset (Code: 303)
Quote
FASTER Asset Solutions - Quote # 992 v10 2 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 One-Time Subtotal $24,205.00
SETUP /
INTERFACE
Dashboard
The Faster Dashboard provides easy access to an at-a-glance overview of key performance indicators and data for your organization. The FASTER Dashboard is designed to give fleets a way to monitor performance, communicate, and make quick decisions about their operations. It comes with 20 Key Performance Indicators (KPIs) charts within the Dashboard Add- on, which includes the 8 module landing charts available within FASTER Web which can also be accessed via the Dashboard for one convenient high level overview.
1 $10,300.00 $10,300.00
FASTER (Code: 207nc)
SETUP /
INTERFACE
Barcoding Add-On Setup
The FASTER Barcoding Add-on provides the ability to scan and print labels on customer provided hardware. This module allows for ease of data entry as well as inventory control.
Beneficial add on for use with in-house numbering system. OEM labels may be used effectively as well.
Simplifies inventory and intake processes for inventory items and storerooms. Quickly scan incoming inventory with 2D or Symbology – Code 128 barcodes. Reduces data errors that occur with any manual data entry process. Print barcode labels for items, including labels for a range of items simultaneously.
1 $6,180.00 $6,180.00
FASTER (Code: 208)
Category Item Qty Price Total
Annual Fees
Category Item Qty Price Total
SUPPORT and
MAINTENANCE
Fuel Import Single Vendor Support and Maintenance
Annual support and maintenance for fuel import
1 $1,030.00 $1,030.00
FASTER (Code: 300ann)
SUPPORT and
MAINTENANCE
Single Vendor Site and Dispenser Support and Maintenance Annual support and maintenance for site and dispenser
1 $515.00 $515.00
FASTER (Code: 303ann)
SUPPORT and
MAINTENANCE
Dashboard Annual Support and Maintenance 1 $2,060.00 $2,060.00 FASTER (Code: 207ncann)
SUPPORT and
MAINTENANCE
Barcoding Add-On Annual Support & Maintenance
Annual recurring support and maintenance for barcode module 1 $1,236.00 $1,236.00
Quote
FASTER Asset Solutions - Quote # 992 v10 3 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Annual Support And
Maintenance Subtotal $4,841.00
FASTER (Code: 208ANN)
Category Item Qty Price Total
* Annual Support and Maintenance Fees billing schedules are outlined in the terms and conditions.
FASTER Web Utility Add-On Solutions
One-Time Fees
Category Item Qty Price Total
CUSTOM Custom Integrations
Customized Reports and Integrations
Customer research and requirements gathering. Presentation and acceptance of report/integration scope Development, testing and go live delivery of report/integration Reports and Scripts are evaluated based on level of effort, development time, testing, and implementation.
SSRS based exports would require Level III or Enterprise Level Scripts and Reports
1 $39,500.00 $39,500.00
FASTER (Code: CSTRS)
Reports and Scripts Options:
Attachment D - Fleet Services - Req 197 - General Ledger Setup - Segments of the Chart of Accounts can be grouped on a user-defined basis into multiple reporting hierarchies (CSTR00)
Attachment D - Fleet Services - 375 - Parts - Parts Inventory Management:
Have the ability to generate a parts reorder list by vendor, category, part number or storeroom. (CSTR01)
Req. #110 - Asset - Asset Management: Ability to integrate with Zonar - Defects from electronic DVIR AND Attachment D – Work Order Management - Integrate work order to attach Zonar defects and the ability to sign off Zonar repairs. (CSTR02)
Attachment D - Fleet Services - Req. #146-152 - SYSTEM - Billing - Rent (Flat monthly maintenance fee tied to vehicle type code); Replacement; Fuel; Accident/Abuse work orders; New vehicle prep work orders; Time & Material work orders; Motor Pool charges (CSTR03)
Attachment D - Fleet Services - 428 Pm Management - Report - Include all associated services or recalls currently outstanding in a PM due report. System will specify service by mileage dependent on the vehicle. Ability to pull data by date range, mileage range, hour range, specific to each department or service type and priorities. Similar data as report #154 in current system. (CSTR04)
Quote
FASTER Asset Solutions - Quote # 992 v10 4 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 CUSTOM Custom Integrations Optional
Customized Reports and Integrations
Customer research and requirements gathering. Presentation and acceptance of report/integration scope Development, testing and go live delivery of report/integration Reports and Scripts are evaluated based on level of effort, development time, testing, and implementation.
SSRS based exports would require Level III or Enterprise Level Scripts and Reports
1 $40,000.00 $0.00
Not Selected
FASTER (Code: CSTRS)
Reports and Scripts Options:
Attachment D - Fleet Services - Req. #190 - Fuel System Integration - Option to have the ability to provide real time integrated fuel downloads with FDS. (CSTR00)
Attachment D - Fleet Services - 375 - Parts - Parts Inventory Management:
Have the ability to generate a parts reorder list by vendor, category, part number or storeroom. (CSTR01)
Attachment D - Fleet Services - Req 405 - Parts - Parts Inventory Management: Ability to communicate or provide an upload/download file with Oracle purchase order module to upload/download PO data in system (align with vendor ID). (CSTR02)
Attachment D - Fleet Services - Req#11 - Asset Management: System produces asset list by location for physical inventory (CSTR04) CUSTOM Custom Reports
Customized Reports and Integrations
Customer research and requirements gathering. Presentation and acceptance of report/integration scope Development, testing and go live delivery of report/integration Reports and Scripts are evaluated based on level of effort, development time, testing, and implementation.
SSRS based exports would require Level III or Enterprise Level Scripts and Reports
1 $8,000.00 $8,000.00
FASTER (Code: CSTRS)
Reports and Scripts Options:
Attachment D - Fleet Services - 564 - Reporting - Specific Reporting - Equipment status #361 (CSTR00) Attachment D - Fleet Services - 568 - Reporting - Specific Reporting - Physical Inventory worksheet for active parts#407 (CSTR01) Attachment D - Fleet Services - 569 - Reporting - Specific Reporting - Fuel by fuel type summary #419 (CSTR02)
Attachment D - Fleet Services - 570 - Reporting - Specific Reporting - Asset replacement #7350 (CSTR03)
Attachment D - Fleet Services - 571 - Reporting - Specific Reporting - Accounting fuel report #7351 (CSTR04) Category Item Qty Price Total
Quote
FASTER Asset Solutions - Quote # 992 v10 5 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 CUSTOM Custom Reports
Customized Reports and Integrations
Customer research and requirements gathering. Presentation and acceptance of report/integration scope Development, testing and go live delivery of report/integration Reports and Scripts are evaluated based on level of effort, development time, testing, and implementation.
SSRS based exports would require Level III or Enterprise Level Scripts and Reports
1 $3,000.00 $3,000.00
FASTER (Code: CSTRS)
Reports and Scripts Options:
Attachment D - Fleet Services - 573 - Reporting - Specific Reporting - Accounting vehicle prep report #7353 (CSTR00) Attachment D - Fleet Services - 574 - Reporting - Specific Reporting - Accounting special maintenance report #7354 (CSTR01) Attachment D - Fleet Services - 575 - Reporting - Specific Reporting - Accounting rent report #7355 (CSTR02) CUSTOM Custom Reports Optional
Customized Reports and Integrations
Customer research and requirements gathering. Presentation and acceptance of report/integration scope Development, testing and go live delivery of report/integration Reports and Scripts are evaluated based on level of effort, development time, testing, and implementation.
SSRS based exports would require Level III or Enterprise Level Scripts and Reports
1 $20,000.00 $0.00
Not Selected
FASTER (Code: CSTRS)
Reports and Scripts Options:
Attachment D - Fleet Services - 555 - Reporting - Specific Reporting - Fuel detail #138 (CSTR00)
Attachment D - Fleet Services - 556 - Reporting - Specific Reporting - Fuel usage summary #140 (CSTR01)
Attachment D - Fleet Services - 557 - Reporting - Specific Reporting - Assigned PM codes #142 (CSTR02) Attachment D - Fleet Services - 558 - Reporting - Specific Reporting - Part inventory level valuation #143 (CSTR03)
Attachment D - Fleet Services - 559 - Reporting - Specific Reporting - Next PM due #154 (CSTR04)
Category Item Qty Price Total
Quote
FASTER Asset Solutions - Quote # 992 v10 6 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 One-Time Subtotal $50,500.00
CUSTOM Custom Reports Optional
Customized Reports and Integrations
Customer research and requirements gathering. Presentation and acceptance of report/integration scope Development, testing and go live delivery of report/integration Reports and Scripts are evaluated based on level of effort, development time, testing, and implementation.
SSRS based exports would require Level III or Enterprise Level Scripts and Reports
1 $12,500.00 $0.00
Not Selected
FASTER (Code: CSTRS)
Reports and Scripts Options:
Attachment D - Fleet Services - 560 - Reporting - Specific Reporting - Open work orders #155 (CSTR00)
Attachment D - Fleet Services - 561 - Reporting - Specific Reporting - Parts ledger #158 (CSTR01)
Attachment D - Fleet Services - 562 - Reporting - Specific Reporting - Current inventory worksheet #165 & 407 (CSTR02) Attachment D - Fleet Services - 566 - Reporting - Specific Reporting - Part stock levels #398 (CSTR03)
Attachment D - Fleet Services - 565 - Reporting - Specific Reporting - Inventory report #377 (CSTR04)
CUSTOM Custom Report and Scripts Optional
Customized Reports and Integrations
Customer research and requirements gathering. Presentation and acceptance of report/integration scope Development, testing and go live delivery of report/integration Reports and Scripts are evaluated based on level of effort, development time, testing, and implementation.
SSRS based exports would require Level III or Enterprise Level Scripts and Reports
1 $7,500.00 $0.00
Not Selected
FASTER (Code: CSTRS)
Reports and Scripts Options:
Attachment D - Fleet Services - 578 - Reporting - Specific Reporting - Asset replacement analysis annual #7391 (CSTR00)
Attachment D - Fleet Services - 579 - Reporting - Specific Reporting - Fuel delivery report –Fuel Data Systems (CSTR01)
Category Item Qty Price Total
Annual Fees
Category Item Qty Price Total
Quote
FASTER Asset Solutions - Quote # 992 v10 7 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Annual Support And
Maintenance Subtotal $10,100.00
SUPPORT and
MAINTENANCE
Custom Report Support & Maintenance
Custom Report Support & Maintenance.
1 $10,100.00 $10,100.00
Faster Asset (Code: CSTIann)
Category Item Qty Price Total
* Annual Support and Maintenance Fees billing schedules are outlined in the terms and conditions.
FASTER Web Data Services
One-Time Fees
Category Item Qty Price Total
Service / Data Level 1 Data Conversion and Testing
This product utilizes a utility and series of packages to convert existing data to a FASTER Web database. The utility converts Equipment Birth Certificates, Parts Birth Certificates, Vendor Birth Certificates and Employees/Users Records.
As part of the conversion, FASTER will perform two types of testing:
1. Functional stability testing to ensure that there are no data conflicts with the FASTER Web table structure
2. Data Validation testing to test that data was converted properly. 1 $16,000.00 $16,000.00
Faster Asset (Code: 400a)
Service / Data Data Extraction Mapping Tools - MSSQL Staging Database
STANDARD DATA EXTRACTION OPTION
FASTER will provide an MSSQL staging database into which the Customer’s team will map and populate the data you extract from the former database. After the Customer completes mapping and populating the data in the staging database, FASTER will execute the conversion level the Customer choses which is noted below to transform the data and create a FASTER Web structured database. FASTER will then perform data validation testing. 1 $11,000.00 $11,000.00
Faster Asset (Code: 401a)
Service / Data Data Extraction Assistance (Hourly) Optional Optional service to provide customers with assistance extracting, mapping or populating the data. FASTER implementation specialists work with the Customer’s Team to extract, map and populate the data from the current database to the MSSQL staging database. This service is proposed on an hourly basis and is typically recommended but is not required for implementation.
50 $180.00 $0.00
Not Selected
Faster Asset (Code: 403a)
Quote
FASTER Asset Solutions - Quote # 992 v10 8 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 One-Time Subtotal $36,000.00
Data Services Data Scripting - Conversion of Images from Square Rigger 400 – Data Scripting
The customer will be responsible for any data cleanup needed related to ensuring that the data in the current database is usable. (However, as part of the implementation process, FASTER Fleet Consultants will provide advice and guidance related to data scripting.)
50 $180.00 $9,000.00
†
Faster Asset (Code: DCS400)
Category Item Qty Price Total
FASTER Web Training & Implementation
One-Time Fees
Category Item Qty Price Total
Training &
Implementation
Project Management
501 – Project Management:
1 $9,000.00 $9,000.00
†
Faster Asset (Code: PM501)
Training System Overview Meetings (SOM)
System overview meetings take place via live, remote web-based sessions. Either one or two overview meetings are conducted depending on the number of participants and availability.
1 $3,300.00 $3,300.00
Faster Asset (Code: 511a)
Training Configuration Training
Configuration Training takes place via live, remote, web-based sessions. Up to three sessions are scheduled based on number of participants, customer availability, and if account coding configuration training is required.
1 $3,300.00 $3,300.00
Faster Asset (Code: 511b)
Training System Training/Go Live
On Site Training - Go Live
Hands-on instructor led training at a single location for up to 20 attendees. Additional training sessions and instructors may be added at any time, if needed, up to 4 (four) weeks prior to go live date. 1 $0.00 $0.00
FASTER (Code: 512)
Training Asset Module Go Live Training Class
4 Hour live training session with in person on site trainer 1 $2,200.00 $2,200.00
FASTER (Code: 512a)
Quote
FASTER Asset Solutions - Quote # 992 v10 9 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Training Maintenance Module Go Live Training Class
4 Hour live training session with in person on site trainer 1 $2,200.00 $2,200.00
FASTER (Code: 512b)
Training Inventory Module Go Live Training Class
4 Hour live training session with in person on site trainer 1 $2,200.00 $2,200.00
FASTER (Code: 512c)
Training Fuel Module Go Live Training Class
1 Hour live training session with in person on site trainer 1 $550.00 $550.00
FASTER (Code: 512d)
Training Vendors & Accounting Module Go Live Training Class
1.5 Hour live training session with in person on site trainer 1 $825.00 $825.00
FASTER (Code: 512e)
Training Technician Module Go Live Training Class
2.5 Hour live training session with in person on site trainer 1 $687.50 $687.50
†
FASTER (Code: 512f)
Training Technician Module Go Live Training Class II
2.5 Hour live training session with in person on site trainer. This is the second technician module class offered during the Go Live period for on site training.
1 $687.50 $687.50
†
FASTER (Code: 512f2)
Training Go-Live Week System Training - Additional Trainer(s) Trainers are available on site for approximately 8 hours per day for the go live week. If additional trainers are needed due to shift work, exceeding maximum class size, or other customer driven training requirements. Costs are per additional FASTER trainer per week. All costs include travel, lodging, and per diem. No additional costs are included. 1 $2,750.00 $2,750.00
FASTER (Code: 512g)
Training Remote Training Sessions Optional
This instructor led remote video session includes three, 4-hour blocks of follow-up, additional or review training. Session options include any module or question and answer session with key users.
Participants have the option to interact with the software in training mode during the remote session. Training is conducted via web conference software provided by FASTER.
1 $1,150.00 $0.00
Not Selected
FASTER (Code: 515)
Category Item Qty Price Total
Quote
FASTER Asset Solutions - Quote # 992 v10 10 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 One-Time Subtotal $34,100.00
Training Report Writer Training
606a – Onsite Report Writer Training for SSRS Report Builder.
This training is 2 days.
2 $3,200.00 $6,400.00
FASTER (Code: 606a)
Category Item Qty Price Total
MotorPool Reservation System
One-Time Fees
Category Item Qty Price Total
SETUP /
MotorPool
MotorPool Asset Sharing, Rental & Reservations System Optional MotorPool Asset Sharing, Rental and Reservation System/Add-on is a comprehensive system for managing motor pools, asset sharing, rental and reservations, which is available both as an add-on to FASTER Web and as a standalone system. With unlimited user access (named accounts), this web-based rental and reservation application is designed for both attended and unattended motor pools. It provides simple and sensible workflow processes that are user friendly for both the customer and end user. Its flexible rate structures, configuration, and consolidated billing provides the ability to seamlessly manage multiple pool locations. MotorPool is a software application. Key box hardware and/or telematics hardware and infrastructure are available as an optional add on. Current or legacy MotorPool product data may be converted to the new FASTER Web-based MotorPool product on a custom basis as an optional add on. Data conversion services for asset master records and users is available as an optional add on. MotorPool is available as both an add-on to FASTER Web or as a standalone system. MotorPool is deployed within 10 business days of go-live date if purchased with FASTER Web
Implementation includes two sessions, a system overview meeting for key users and stakeholders and live remote go-live training for users.
Standalone MotorPool deployment implementations include the following additional sessions
Two additional live remote user trainings for the Asset and Accounting modules.
1 $30,900.00 $0.00
Not Selected
Faster Asset (Code: 204)
Quote
FASTER Asset Solutions - Quote # 992 v10 11 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 One-Time Subtotal $0.00
Training MotorPool System Overview & Configuration Sessions Optional System overview and configuration session activities take place via live remote web-based session to prepare and train customer for set up and software configuration.
1 $1,500.00 $0.00
Not Selected
Faster Asset (Code: 511mp)
Training MotorPool System Training/Go Live Optional
Remote MotorPool Operations User Training (includes dispatchers, reservationist and admin).
Additional classes may be purchased if needed. Onsite training is available and can be quoted at customer's request. 1 $1,500.00 $0.00
Not Selected
Faster Asset (Code: 512mp)
SETUP /
MotorPool
KEYBOX Setup Fee Optional
Setup of keybox equipment with FASTER Motorpool Module
This requires the separate purchase of one or more KEYper Systems Inc. key box(es) model: KEYper MXi Lock-in. FASTER has developed with KEYper Systems a special version of the KEYper MXi Lock-in that can integrate with FASTER Web MotorPool. The key box(es) must be procured through FASTER along with the Integration.
(Note: Upgrades and Support for this integration add-on software is separate from the manufacturer's warranty and support information and cost.)
The FASTER Web MotorPool Key Box Integration allows fleet operations to provide attendant-less dispatch and return of MotorPool assets using a KEYper Systems key box. Key fobs associated with an asset in FASTER Web MotorPool are used to track the dispatch and return of asset reservations through the key box.
Enables attendant-less vehicle dispatch and return
Users will use FASTER Web’s MotorPool interface to create and edit asset reservations. Drivers will pick up and return keys via the key box. Optional upgrade to for driver to input a meter reading at the key box during asset return.
Sends automated email notifications:
Multiple cabinet capacity supported (daisy chaining)
1 $10,300.00 $0.00
Not Selected
Code: 062kbi
Category Item Qty Price Total
Annual Fees
Category Item Qty Price Total
Quote
FASTER Asset Solutions - Quote # 992 v10 12 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Annual Support And
Maintenance Subtotal $0.00
† Non-taxable item
Please contact us if you have any questions.
Comments
Pricing in this quote are guaranteed for two (2) years.
Total One-Time $217,855.00 USD
Total Annual Support
And Maintenance
$35,621.00 USD
SUPPORT and
MAINTENANCE
/ MotorPool
MotorPool System Annual Support and Maintenance Optional Asset Sharing, Rental & Reservations System annual support, maintenance and lifetime upgrades.
1 $6,180.00 $0.00
Not Selected
FASTER (Code: MPANN)
Category Item Qty Price Total
* Annual Support and Maintenance Fees billing schedules are outlined in the terms and conditions.
Summary
Cost Breakdown
Category One-Time Fees Annual Fees
SETUP / INTERFACE $35,205.00 —
SUPPORT and MAINTENANCE — $35,621.00
CUSTOM $50,500.00 —
Service / Data $27,000.00 —
Data Services $9,000.00 —
Training & Implementation $9,000.00 —
Training $25,100.00 —
SETUP / MotorPool — —
SUPPORT and MAINTENANCE / MotorPool — —
LICENSE $62,050.00 —
Total $217,855.00 USD $35,621.00 USD
Annual recurring fees for Upgrades, Support, and Maintenance begin in year two on the anniversary of the Project Kickoff date. Standard agreement for recurring pricing model is 60 months.
Included at no cost is two registrations for 3-day 2022 FASTER User Conference registrations complete 3 days attendance,
ACCEPT QUOTE
Quote
FASTER Asset Solutions - Quote # 992 v10 13 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 excluding travel. Cancellation of service prior to term expiration will result in an early termination fee equal to 85% of the recurring fees for the remaining term period. Hourly database backups (secure, offsite location) will be conducted to ensure consistent and recoverable backups of the database to restore from in the event of an emergency. Complete database recovery backups are available for 14 (fourteen) days. Recurring fees may be increased after the initial term is completed. Customer may purchase optional custom reports and integrations for up to 24 months after agreement at quoted price, assuming no scope changes.
Legacy Data Preparation and Cleanup
FASTER Asset Solutions always recommends that customers confirm that all legacy system data is current, accurate, and in good order. Data maintained in good order from previous systems will not typically require any corrections and can be imported effectively and efficiently into the FASTER Web product without issue. In the event that there are legacy data issues that require correction by the customer, FASTER Web consultants will support those efforts for our customers by providing guidance and advice.
Quote
FASTER Asset Solutions - Quote # 992 v10 14 / 14
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 115 TAB E: PROJECT PLAN
Provide a detailed discussion of your firm's approach to successfully implementing this project. Include thorough discussions of methodologies you believe are essentialto accomplishing this project. Include a proposed work schedule to accomplish all required tasks within the desired timeline. Identify the staff assigned to each task, including subconsultants and sub-contractors, and list any necessary equipment, training, or installation services required.
FASTER Response: FASTER uses Microsoft Project Enterprise in conjunction with SharePoint Enterprise to manage all phases of the implementation project. FASTER’s Project Manager (PM) will review the project methodology and planning in the kickoff meeting. The PM will also provide a detailed plan for each phase. As each phase of the project approaches, FASTER’s PM will arrange meetings to ensure there is collaboration and understanding.
There is also a dedicated website just for implementations. This site is the one-stop shop for all implementation documentation, documents, etc.
The FASTER PM will coordinate the many FASTER resources that will serve on your implementation project. That team will include: an Implementation Consultant, who will be like a guide to your fleet staff in advising them; IT professionals who can advise your IT staff; Database Developers who will work on the data conversion; and Development Managers and staff who will engage in any custom integrations work. All our staff are not only experts in the application software and its processes, but understand fleet business processes and challenges.
A detailed implementation plan is included in the response to the RFP as Appendix B. A draft project plan specifically for the City will be provided at Project Kickoff. We require that the word “draft” be in the title because there is no realistic way for the City to commit to the project initiation or when it will finish its tasks. Therefore, the dates in the plan will evolve over time as the City moves through the project phases. For integrity reasons, we do not want there to be any possible misinterpretation that the initial project plan is providing guaranteed task completion dates. Simply put, FASTER is always waiting on its customers to move forward as busy Fleet Operations are both running their business and attempting to complete their implementation tasks. We are sensitive to this and thus we afford great flexibility to our customers.
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 116 High Level Implementation Plan:
WBS Task Name Duration
0 Sample FASTER Web Implementation Plan Draft - New Customer Conversion 141 days 1 Project Kick-Off 2.65
days
2 Environment Set Up and Install 5.69
days
3 (COTS) Commercial Off-the-Shelf System Overview 2.55
days
4 Data Preparation 54.38
days
5 (COTS) Commercial Off-the-Shelf Fuel Imports 4.04
days
6 Customization Requirements (Duration Will Depend on Complexity) 10.16 days
7 FASTER Customization Development (Duration Will Depend on Complexity) 0.51 days?
8 FASTER Soft Go-Live Preparation 5.52
days
9 Configuration 29.47
days
10 FASTER Soft Go-Live Testing 17.66
days
11 Customer Soft Go-Live Testing 8.83
days
12 Limited Data Update 8.97
days
13 Training and Go-Live 3.59
days
14 Post Go-Live Tasks 21.94
days
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 164
APPENDIX B DETAILED SAMPLE IMPLEMENTATION PLAN
DRAFT
Key for Resource Names
C‐BPO Fin Customer Finance Business Process Owner
C‐BPO Fleet Customer Fleet Business Process Owner
C‐BPO IT Customer IT Business Process Owner
C‐Data Expert Customer Data Expert
C‐Fuel Clrk Customer Fuel Clerk
C‐FASTER Adm Customer FASTER Administrator
C-Shop Sup Customer Shop Supervisor
C‐Parts Sup Customer Parts Supervisor
C‐PM Customer Project Manager
ImpCon FASTER Implementation Consultant
ImpPM FASTER Implementation Project Manager
ImpTL FASTER Implementation Team Lead
ID Task Name Predecessor IDs Duration
Resour
ce
Names
0 Sample FASTER Web Implementation
Plan Draft - New Customer Conversion 141 days
1 Project Kick-Off 2.65
days
2 FASTER Team Preliminary Project Tasks 2.56
days
18 Schedule Project Kickoff Meeting and send
email with GoToMeeting details 14 15 mins C-PM, ImpPM
19 Customer reviews FASTER Web
Implementations Microsite to gain familiarity with
content (Implementations Microsite:
http://customer.fasterasset.com/implementation/
)
18 1 hr C-PM
20 Project Kickoff Conference Call 18FS+2 days 1.5 hrs ImpPM, C-PM
21 Environment Set Up and Install 5.69
days
22 Customer Hosted Environment Set Up and
Install 5.62 days
23 FASTER Team Tasks 5.62
days
31 Customer acquires, stands up and confirms
environment meets the minimum FASTER Web
System requirements (FASTER Web System
Requirements available on the Implementations
Microsite:
http://customer.fasterasset.com/implementation/
specs-and-install-non-hosted)
20 5 days C-BPO
IT
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 165 32 Create a SQL Server login named “faster”. Note:
No roles or mapping are needed for this SQL
User at this time because this is handled in the
FASTER Web Installer.
31 5 mins C-BPO
IT
33 If using HTTPS/SSL, ensure HTTPS is
configured on the Application Server with a
working SSL web certificate installed
32 1 hr C-BPO
IT
34 Customer downloads FASTER Web COTS
install package from FASTER Fileshare Site to
Application Server
32,33,29 5 mins C-BPO
IT
35 Customer downloads Demo Database from
FASTER Fileshare Site to Database Server 34 2 hrs C-BPO IT 36 Restore Demo Database to Database Server 35 20 mins C-BPO IT
37 Execute “199.
AfterRestore_SQL2008_2012_R2.sql” script
from the install package against the FASTER
Web database
36 5 mins C-BPO
IT
38 Install FASTER Web COTS 37 30 mins C-BPO
IT
39 Install Neodynamics Barcode Generator, if
Barcode Add-on is purchased 38 5 mins C-BPO IT
40 Once Installation of software is complete, inform
Implementation Consultant to have test user
configured for install validation
39,38 2 mins C-BPO
IT
41 With Customer IT and Fleet, Log into FASTER
Web and create Customer login for use with the
demo database and the System Overview
Meetings.
40 5 mins
C-BPO
IT,
ImpCon,
C-BPO
Fleet
42 With Customer IT and Fleet, Log into FASTER
Web and configure Customer Portal as login not
required (unless Customer is internet facing)
41 5 mins
C-BPO
IT,
ImpCon,
C-BPO
Fleet
43 With Customer IT and Fleet, Execute FASTER
Web Install Validation Test Cases 42 30 mins
C-BPO
IT,
ImpCon,
C-BPO
Fleet
44 Inform Implementation Coordinator of successful
installation of FASTER Web COTS and Demo
Database and provide FASTER Web URLs
43 5 mins C-BPO
IT
45 Acquire and install Barcode Printer, Labels and
Reader that are compatible with FASTER (see
Barcode Add-on details on Customer Website)
20,31SS 5 days
C-BPO
IT, CParts
Sup
46 Customer ensures computers meet FASTER
Web Client Requirements; e.g. Browsers, Plugins, etc.. (FASTER Web System Requirements available on the Implementations Microsite:
http://customer.fasterasset.com/implementation/
specs-and-install-non-hosted)
20,31SS 1 day
C-PM,
C-BPO
IT
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 166 47 Email Customer their FASTER Web URLs and
FASTER Web Installation Validation Test Case
information
44 5 mins ImpPM
48 Customer executes FASTER Web Install
Validation Test Cases using their Demo user
login on end-user computers and emails
Implementation Coordinator the results
47 30 mins C-BPO
Fleet
49 (COTS) Commercial Off-the-Shelf
System Overview 2.55
days
50 Schedule Remote COTS System Overview
Meetings (Detailed agenda available on the
Implementation Microsite:
http://customer.fasterasset.com/implementation/
system-overview-meetings/)
48 10 mins
C-BPO
Fleet, CFASTER
Adm, CPM,
ImpCon,
ImpPM
51 Customer disseminates invite for Remote COTS
System Overview Meetings to Business Process
Owners and Key Users
50 5 mins
C-BPO
Fleet, CPM
52 At Customer's discretion: Customer to schedule
room, computers with internet connection and
connection to FASTER Web, a projector with
screen, and a conference phone for the Remote
COTS System Overview Meetings.
51 30 mins
CFASTER
Adm, CPM
53 Customer ensures computers meet FASTER
Web Client Requirements; e.g. Browsers, Plugins, etc.. (FASTER Web System Requirements available on the Implementations Microsite:
http://customer.fasterasset.com/implementation/
specs-and-install-non-hosted)
51,52 5 mins
CFASTER
Adm, CBPO IT
54 Remote COTS System Overview Session - Day
1 (Detailed agenda available on the
Implementation Microsite:
http://customer.fasterasset.com/implementation/
system-overview-meetings/)
50FS+1 day,53 4 hrs
ImpCon,
CFASTER
Adm, CBPO
Fleet, CData
Expert
55 Remote COTS System Overview Session - Day
2 (Detailed agenda available on the
Implementation Microsite:
http://customer.fasterasset.com/implementation/
system-overview-meetings/)
50FS+2 days,53 4 hrs
ImpCon,
CFASTER
Adm, CBPO
Fleet, CData
Expert
56 Customer to decide if they will bill by Account
Codes in FASTER Web 55 2 mins
CFASTER
Adm,
ImpCon,
C-BPO
Fleet, CBPO Fin
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 167 57 Customer to decide if they will use tax-line
mapping in FASTER Web 56 2 mins
CFASTER
Adm,
ImpCon,
C-BPO
Fleet
58 Customer to decide if they will bill by meter
charges (CPM - Cost Per Meter) in FASTER
Web
57 2 mins
CFASTER
Adm,
ImpCon,
C-BPO
Fleet
59 Customer to decide which costing method for
Parts Inventory they will use in FASTER Web: a.
Moving Average or b. First-In First-Out (FIFO)
58 2 mins
CFASTER
Adm,
ImpCon,
C-BPO
Fleet
60 FASTER Team Tasks 0.01
days
63 Data Preparation 54.38
days
64 Customer reviews Implementation Microsite for
data cleanup and preparation (prep)
recommendations
20 1 hr
CFASTER
Adm
65 Customer determines if it is best to complete
Data Cleanup prior to or in conjunction with
loading data, if data is in another FMIS it may be
easier to do data cleanup in that system (See
checklist FASTER Web Implementations
Website)
20 30 mins
CFASTER
Adm, CBPO
Fleet, CData
Expert
66 Customer cleans up and prepares
organizational fleet data for conversion 64,65 2 wks
C-BPO
Fleet, CData
Expert,
CFASTER
Adm
67 Excel Conversion Utility, if Customer
chooses 24.75 days
68 FASTER Team Tasks 0 days
70 Customer downloads Excel Conversion Utility
from FASTER Fileshare Site and Installs using
the User Manual
69 2 hrs C-BPO
IT
71 Customer populates fleet information in the Data
Mapping Sheets (Assets, Parts, Vendors,
Persons)
70 4 wks
CFASTER
Adm
72 Implementation Consultant to review the data
mapping sheets 70 2 hrs
ImpCon,
C-BPO
IT
73 Following the User Manual, Customer executes
the Excel Conversion Utility to import the data
from Data Mapping Sheets to the MS SQL
Staging Database and validates the data
71 4 hrs C-BPO
IT
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 168 74 Customer resolves errors in the Data Mapping
Sheets 73 3 days
CFASTER
Adm
75 Customer re-executes the Excel Conversion
Utility until there are no remaining errors 74 4 hrs C-BPO IT 76 Implementation Consultant reviews Data
Mapping Sheets with Customer to answer
questions and provide suggestions
75 1 hr ImpCon
77 Customer backs up error-free MS SQL Staging
Database and uploads copy to FASTER
Fileshare Site, and informs Implementation
Coordinator when finished
75 4 hrs C-BPO
IT
78 MS SQL Data Validation Utility, If Customer
chooses 44.26 days
79 FASTER Team Tasks 0.01
days
82 Customer downloads and Installs MS SQL Data
Validation Utility from FASTER Fileshare Site
following the User Manual
81 1 hr C-BPO
IT
83 Level 1 Data 23.63
days
84 Customer adds Level 1 fleet data into MS SQL
Staging Database (Assets, Persons, Vendors,
Parts)
82 4 wks
C-BPO
IT, CData
Expert
85 Following the User Manual the Customer
executes the MS SQL Data Validation Utility to
check for Level 1 data errors in the MS SQL
Staging Database using the Data Dictionary
84 1 hr
C-BPO
IT, CData
Expert
86 Customer resolves Level 1 data errors in the MS
SQL staging Database 85 3 days
CFASTER
Adm, CBPO IT,
C-Data
Expert,
C-BPO
Fleet
87 Customer re-executes the MS SQL Data
Validation Utility to check for Level 1 data errors,
until error-free
86 4 hrs
C-BPO
IT, CData
Expert
88 Level 2 Data, If Purchased 23.63
days
89 After the Level 1 data is error-free you may
begin validating the level 2 data 87 1 day
C-BPO
IT, CData
Expert
90 Customer adds Level 2 fleet data into MS SQL
Staging Database (Work Orders, Direct
Charges, Fuel Transactions)
84 4 wks
C-BPO
IT, CData
Expert
91 Following the User Manual Customer executes
the MS SQL Data Validation Utility to check for
Level 2 data errors in the MS SQL Staging
Database using the Data Dictionary
90 1 hr
C-BPO
IT, CData
Expert
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 169 92 Customer resolves Level 2 data errors in the MS
SQL staging Database 91 3 days
CFASTER
Adm, CBPO IT,
C-Data
Expert,
C-BPO
Fleet
93 Customer re-executes the MS SQL Data
Validation Utility until data is error-free 92 4 hrs
C-BPO
IT, CData
Expert
94 Implementation Consultant reviews data with
Customer to answer questions and provides
suggestions
86,92 1 hr ImpCon
95 Customer backs up error-free MS SQL Staging
Database and uploads copy to FASTER
Fileshare Site and informs Implementation
Coordinator when complete
87,93 4 hrs C-BPO
IT
96 (COTS) Commercial Off-the-Shelf Fuel
Imports 4.04
days
97 Customer provides copies of their Fuel
Transaction Export File and Layout Definition 20 5 mins CFASTER
Adm
98 FASTER CFI Prep Tasks 0.34
days
10 4
Schedule COTS Fuel Import Add-on overview
session with Customer and provide link to Fuel
Import Add-on Form
97 5 mins
ImpCon,
CFASTER
Adm, CFuel
Clrk
10 5 COTS Fuel Import Add-on Overview Session 0.06 days 10 6
Review and Fill out the COTS Fuel Import Addon Form, a separate form must be completed for each COTS fuel import purchased
104FS+1 day 20 mins
ImpCon,
CFASTER
Adm, CFuel
Clrk
10 7
Review and Fill out the Site and Dispenser
Supplemental form, a form must be completed
for each Site and Dispenser Supplemental
purchased
106 10 mins
ImpCon,
CFASTER
Adm, CFuel
Clrk
10 8
Customer completes and submits COTS Fuel
Import Add-on Form for each fuel import add-on
purchased
106 2 hrs
CFASTER
Adm, CFuel
Clrk
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 170 10 9
Customer completes and submits Site and
Dispenser Supplemental Form for each Site and
Dispenser Supplemental purchased
107 2 hrs
CFASTER
Adm, CFuel
Clrk
11 0 FASTER CFI Verification Tasks 0.08 days
11 3
Customization Requirements (Duration
Will Depend on Complexity) 10.16
days
11 4 FASTER Team Tasks 0.22 days
11 8
Custom Integration/Report/Export, If
Purchased 10.13 days
11 9
Customer submits customization request form
on FASTER Website 115 1 hr
CFASTER
Adm
12 0
Customer works with Business Requirements
Owner to refine requirements 119 10 days
CFASTER
Adm
12 1
Customer Sign off on Requirements and/or
Quote 126 0 mins
CFASTER
Adm
12 2
FASTER Customization Development
(Duration Will Depend on Complexity) 0.51
days?
13 5 FASTER Soft Go-Live Preparation 5.52 days
19 2 Configuration 29.47 days
19 3
Configuration Deployment to Customer
Hosted Environment 0.26 days
19 4
Notify Customer of all files that must be
downloaded to environment in preparation for
deployment session
191 2 mins ImpPM
19 5
Customer confirms environment meets the
minimum FASTER Web System requirements
(FASTER Web System Requirements available
on the Implementations Microsite:
http://customer.fasterasset.com/implementation/
specs-and-install-non-hosted)
194 5 mins C-BPO
IT
19 6
Download FASTER Web Partial
Migration/Conversion Database to desktop of
Database Server in FASTER Web Environment
195 1 hr C-BPO
IT
19 7
Download FASTER Web COTS Installer to
desktop of Application Server in FASTER Web
Environment
196 5 mins C-BPO
IT
19 8
Install FASTER Web COTS in Environment to
version required for configuration (if needed) 197 30 mins C-BPO IT 19 9
Restore FASTER Web Partial
Migration/Conversion Database to FASTER
Web Environment
196,198 10 mins C-BPO
IT
20 0
Execute “199.
AfterRestore_SQL2008_2012_R2.sql” script
from the install package against the FASTER
Web database
199 1 min C-BPO
IT
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 171 20 1
Enter SSRS Report User credentials in FASTER
Web 200 2 mins C-BPO IT
20 2
Enter Active Directory User credentials in
FASTER Web (if applicable) 201 2 mins
CFASTER
Adm, CBPO IT
20 3
Execute FASTER Web Install Validation Test
Cases 201,202 5 mins C-BPO IT
20 4
Inform Implementation Coordinator of successful
configuration deployment to FASTER Web
Environment
203 2 mins C-BPO
IT
20 5 FASTER Team Tasks 29.21 days
21 2
Remote System Setup and Configuration
Training 3.4 days
21 3
Schedule System Setup and Configuration
Training Sessions (Detailed agenda available on
the Implementations Microsite:
http://customer.fasterasset.com/implementation/
system-setup-and-configuration-training/)
206 10 mins
C-BPO
Fleet, CFASTER
Adm,
ImpCon,
ImpPM,
C-PM
21 4
Customer disseminates invite for Remote
System Setup and Configuration Training to
FASTER System Administrator and Business
Process Owners
213 5 mins
CFASTER
Adm, CPM, CBPO
Fleet
21 5
At Customer's discretion: Customer to schedule
room, computers with internet connection and
connection to FASTER Web, a projector with
screen, and a conference phone for Remote
System Setup and Configuration Training.
214 30 mins
CFASTER
Adm, CPM, CBPO
Fleet
21 6
Customer ensures computers meet FASTER
Web Client Requirements; e.g. Browsers, Plugins, etc.. (FASTER Web System Requirements available on the Implementations Microsite:
http://customer.fasterasset.com/implementation/
specs-and-install-non-hosted)
215 5 mins
CFASTER
Adm, CPM, CBPO
Fleet
21 7
System Setup and Configuration Training -
Session #1 (Detailed agenda available on the
Implementations Microsite:
http://customer.fasterasset.com/implementation/
system-setup-and-configuration-training/)
213FS+1 day 4 hrs
CFASTER
Adm,
ImpCon,
C-BPO
Fleet
21 8
System Setup and Configuration Training -
Session #2 (Detailed agenda available on the
Implementations Microsite:
http://customer.fasterasset.com/implementation/
system-setup-and-configuration-training/)
213FS+2 days 4 hrs
CFASTER
Adm,
ImpCon,
C-BPO
Fleet
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 172 21 9
Manage Billing Accounts Training, if billing by
account code (Detailed agenda available on the
Implementations Microsite:
http://customer.fasterasset.com/implementation/
system-setup-and-configuration-training/)
213FS+3 days 3 hrs
CFASTER
Adm,
ImpCon,
C-BPO
Fleet
22 0
Configuration and Setup Tasks to be
completed by Customer after training is
complete
25.26 days
22 1 Customer creates roles 218,219 2 hrs
CFASTER
Adm
22 2 Customer sets up users and assign roles 221 1 day
CFASTER
Adm
22 3
Customer sets up Technicians (Default Maint.
Shops, Labor Rate and Shift for technician and
assign roles)
222 1 day
CFASTER
Adm
22 4
Customer sets up email templates (make sure to
add a ‘Name’ and ‘Phone’ to the bottom of all
email templates)
223 1 hr
CFASTER
Adm
22 5
Customer sets up Customer Portal and add
Service Items for Portal as needed 224 1 hr
CFASTER
Adm
22 6 Customer sets up Asset settings and fields 225 1 hr CFASTER
Adm
22 7 Customer sets up Inventory settings and fields 226 1 hr CFASTER
Adm
22 8
Customer sets up Maintenance settings and
fields 227 1 hr
CFASTER
Adm
22 9 Customer sets up History settings and fields 228 1 hr CFASTER
Adm
23 0
Customer sets up Technician Workstation
settings and fields 229 1 hr
CFASTER
Adm
23 1
Customer sets up Accounting settings and fields
(expense/billing, credit cards, etc.) 230 1 day
CFASTER
Adm
23 2
Customer sets up Vendor fields (Payment
Terms, Tax Codes, Categories and Roles) 231 1 day
CFASTER
Adm
23 3
Customer sets up Billing Account Codes, as
needed 232 1 wk
CFASTER
Adm
23 4 Customer sets up Asset Overrides, as needed 232,233 2 wks CFASTER
Adm
23 5
Customer sets up Department overrides, as
needed 232,233,234 1 wk
CFASTER
Adm
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 173 23 6
Notify Implementation Consultant that
configuration is complete 232,233,234,235 5 mins
CFASTER
Adm
23 7
Implementation Consultant reviews Customer
completed configurations with Customer 236 1 hr ImpCon
23 8
Upload Configured Database from Customer
Hosted Environment 0.19 days
23 9
Backup configured FASTER Web database and
upload copy to the FASTER Fileshare. Inform
Implementation Coordinator when upload is
finished
210 1 hr C-BPO
IT
24 0 FASTER Team Tasks 0.06 days
24 2 FASTER Soft Go-Live Testing 17.66 days
42 1 Customer Soft Go-Live Testing 8.83 days
42 2
Soft Go-Live Deployment to Customer
Hosted Environment 0.37 days
42 3
Notify Customer to download all files from Soft
Go-Live Folder on FASTER Fileshare Site 420 5 mins ImpPM 42 4
Customer confirms environment meets the
minimum FASTER Web System requirements
(FASTER Web System Requirements available
on the Implementations Microsite:
http://customer.fasterasset.com/implementation/
specs-and-install-non-hosted)
423 5 mins C-BPO
IT
42 5
Download FASTER Web Soft Go-Live Database
to desktop of Database Server in FASTER Web
Environment
424 1 hr C-BPO
IT
42 6
Download FASTER Web COTS Installer to
desktop of Application Server in FASTER Web
Environment
425 5 mins C-BPO
IT
42 7
Upgrade FASTER Web COTS in Environment to
version required for Soft Go-Live (if needed) 426 30 mins C-BPO IT 42 8
Restore FASTER Web Soft Go-Live Database to
FASTER Web Environment 425,427 10 mins C-BPO IT
42 9
Execute “199.
AfterRestore_SQL2008_2012_R2.sql” script
from the install package against the FASTER
Web database
428 1 min C-BPO
IT
43 0
Execute "200.
faster.CustomerDetails_INSERT.sql" from the
install package against the FASTER Web
database
429 1 min C-BPO
IT
43 1
Confirm SSRS Report User credentials in
FASTER Web 430 2 mins C-BPO IT
43 2
Confirm Active Directory User credentials in
FASTER Web (if applicable) 431 2 mins
C-BPO
IT, CFASTER
Adm
43 3 Install all Go-Live Integrations (if applicable) 431,432 20 mins C-BPO IT 43 4 Install all Customizations (if applicable) 431,432,433 20 mins C-BPO IT DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 174 43 5
Install Neodynamics Barcode Generator (if
applicable) 431,432,433,434 5 mins C-BPO IT
43 6
Configure the number of returned values in
search results (if customer desires) 431,432,433,434,435 5 mins C-BPO IT 43 7
Execute FASTER Web Install Validation Test
Cases
431,432,433,434,435,
436 5 mins C-BPO IT
43 8
Inform Implementation Coordinator of successful
Soft Go-Live deployment to FASTER Web
Environment
437 2 mins C-BPO
IT
43 9 Customer Testing 8.46 days
44 0
Email Customer their FASTER Web Links and to
begin their review and testing 438 5 mins ImpPM
44 1
Customer designates a single point of contact
for all issues 440 5 mins C-PM
44 2
Customer reports issues daily via email to
Implementation Consultant and Coordinator 441 15 mins
CFASTER
Adm
44 3
Customer confirms access and connectivity to
FASTER Web. The FASTER Web Install
Validation test cases are available for download
from the FASTER Fileshare Site
442 30 mins
C-BPO
Fleet, CFASTER
Adm, CBPO IT
44 4
Customer reviews and tests the Soft Go-Live.
The FASTER Data Validation test cases are
available for download from the FASTER
Fileshare Site
443 2 days
C-BPO
Fleet, CFASTER
Adm
44 5
Confirm with Customer that testing is
progressing 440FS+2 days 15 mins ImpPM
44 6 Customer tests COTS Fuel Import Add-on(s) 1.34 days 44 7 FASTER Prep 0.16 days
45 0
Customer uploads new fuel transaction export
files to FASTER Fileshare Site 444 15 mins
CFASTER
Adm, CFuel
Clrk
45 1
Schedule remote COTS Fuel Import Overview
with Customer 450,449 15 mins
ImpCon,
CFASTER
Adm, CFuel
Clrk
45 2
Set up fuel related permissions, organizations,
and settings 451FS+1 day 15 mins
ImpCon,
CFASTER
Adm, CFuel
Clrk
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 175 45 3 Process manual fuel transactions 452 15 mins
ImpCon,
CFASTER
Adm, CFuel
Clrk
45 4 Process fuel import transactions 453 15 mins
ImpCon,
CFASTER
Adm, CFuel
Clrk
45 5
Process fuel transaction errors, rejected fuel
transactions, clean up data, and reprocess 454 15 mins
ImpCon,
CFASTER
Adm, CFuel
Clrk
45 6
Customer tests Generic Integration(s), if
applicable 455 1 wk C-BPO IT
45 7
Customer tests custom integration(s), if
applicable 455 1 wk
CFASTER
Adm
45 8
Customer opens, prints, and reviews all custom
reports and confirm layouts meet requirements
(if applicable)
455 1 wk
CFASTER
Adm
45 9 Issue Resolution, If Needed 7.43 days
53 4 Training and Go-Live Planning 5.47 days
53 5 FASTER Go-Live Advanced Planning Tasks 0.49 days
54 7
Implementation Coordinator Will Schedule GoLive Week and Go-Live Planning Meetings 538 15 mins CFASTER
Adm,
ImpCon,
ImpPM,
C-BPO
Fleet
54 8
Go-Live Week Meeting-1: Task review
conference call 541 1 hr
C-BPO
Fleet, CBPO IT,
CFASTER
Adm,
ImpPM,
C-Data
Expert,
C-PM,
ImpTL
54 9 Confirm training agenda with Fleet Manager 548 15 mins C-BPO
Fleet,
ImpCon
55 0
Provide completed Attendee List for System
Training to Implementation Consultant 542,549 1 hr C-BPO Fleet FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 176 55 1
Go-Live Week Meeting-2: Prep tasks
confirmation conference call 548FS+5 days 30 mins
CFASTER
Adm,
ImpCon,
ImpPM,
C-PM,
C-BPO
IT, CData
Expert,
C-BPO
Fleet,
ImpTL
55 2
Confirm Customer has fulfilled all Go-Live week
requirements 551 5 mins
C-BPO
Fleet, CFASTER
Adm,
ImpPM,
ImpCon,
ImpTL
55 3 Limited Data Update 8.97 days
55 4 Conversion Limited Data Update 4.73 days
55 5
Excel Conversion Utility, if Customer
Selected 4.73 days
55 6 FASTER Team Tasks 0.02 days
55 8
Customer completes limited data update in the
Data Mapping Sheets (Assets, Parts, Vendors,
Persons)
557 2 days
CFASTER
Adm
55 9
Following the User Manual, Customer executes
the Excel Conversion Utility to import the data
from Data Mapping Sheets to the MS SQL
Staging Database and validates the data
558 1 hr C-BPO
IT
56 0
Customer resolves errors in the Data Mapping
Sheets 559 4 hrs
CFASTER
Adm
56 1
Customer re-executes the Excel Conversion
Utility until there are no remaining errors 560 1 hr C-BPO IT 56 2
Customer backs up error-free MS SQL Staging
Database and uploads copy of the database to
FASTER Fileshare Site by close of business
Thursday prior to Go-Live week and informs
Implementation Coordinator when finished
561 4 hrs C-BPO
IT
56 3
MS SQL Data Validation Utility, if Customer
Selected 4.73 days
56 4 Level 1 Data 1.75 days
56 5
Customer completes limited data update of
Level 1 fleet data in MS SQL Staging Database
(Assets, Persons, Vendors, Parts)
536 1 day C-BPO
IT
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 177 56 6
Following the User Manual and the Data
Dictionary, Customer executes the MS SQL
Data Validation Utility to check for Level 1 data
errors in the MS SQL Staging Database
565 1 hr C-BPO
IT
56 7
Customer resolves Level 1 data errors in the MS
SQL staging Database 566 4 hrs
CFASTER
Adm
56 8
Customer continues to re-execute the MS SQL
Data Validation Utility until error-free 567 1 hr C-BPO IT 56 9 Level 2 Data, If Purchased 2.75 days
57 0
After the Level 1 data is error-free begin
validating the Level 2 data 564 0 days C-BPO IT
57 1
Customer completes limited data update of
Level 2 fleet data in MS SQL Staging Database
(Work Orders, Direct Charges, Fuel
Transactions)
565SS 1 day C-BPO
IT
57 2
Following the User Manual and the Data
Dictionary, Customer executes the MS SQL
Data Validation Utility to check for Level 2 data
errors in the MS SQL Staging Database
570,571 2 hrs C-BPO
IT
57 3
Customer resolves Level 2 data errors in the MS
SQL staging Database 572 4 hrs
CFASTER
Adm
57 4
Customer re-executes the MS SQL Data
Validation Utility until data is error-free 573 2 hrs C-BPO IT 57 5
Customer backs up error-free MS SQL Staging
Database and uploads copy of the database to
FASTER Fileshare Site by close of business
Thursday prior to Go-Live week and informs
Implementation Coordinator when finished
564,569 4 hrs C-BPO
IT
57 6 FASTER Limited Data Update Tasks 4.24 days
71 6 Training and Go-Live 3.59 days
71 7 System Training 2.94 days
71 8
Monday 8:00 - 1:00 Customer Go-Live Prep
Tasks 0.28 days
71 9
Customer ensures computers meet FASTER
Web Client Requirements; e.g. Browsers, Plugins, etc.. (FASTER Web System Requirements available on the Implementations Microsite:
http://customer.fasterasset.com/implementation/
specs-and-install-non-hosted)
562,575 1 hr
C-BPO
IT, CFASTER
Adm
72 0
Verify connectivity to FASTER Web for students
and trainer computers in training room 719 30 mins
CFASTER
Adm, CBPO IT
72 1
Verify trainer computer projector is working in
training room 720 15 mins
CFASTER
Adm, CBPO IT
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 178 72 2
If using shared database server, Customer IT
should monitor resource utilization during
training to ensure the DB server has enough
resources
721 30 mins C-BPO
IT
72 3
12:00p - 1:00p Implementation Consultant
arrives on site 722 0 hrs
ImpCon,
CFASTER
Adm
72 4
Provide Implementation Consultant with the
training sign-in sheet 723 10 mins
ImpCon,
C-BPO
Fleet
72 5 Monday - System Training (1:00pm - 5:00pm) 0.5 days 72 6
Asset Module (FASTER System Admin and
Asset Managers) 1:00pm - 5:00pm 719SS 4 hrs
ImpCon,
CFASTER
Adm
72 7 Tuesday - System Training (8:00am - 4:30pm) 0.94 days 72 8
Maintenance Module (FASTER System Admin,
Maintenance Supervisor, Service Writers and/or
Technicians) 8:00am - 11:30am
719SS+1 day 3.5 hrs
ImpCon,
CFASTER
Adm
72 9
Inventory Module (FASTER System Admin,
Inventory Staff and Inventory Managers)
12:30pm - 4:30pm
728 4 hrs
ImpCon,
CFASTER
Adm
73 0
Wednesday - System Training (8:00am -
4:30pm) 0.94 days
73 1
Technicians Workstation 1 (FASTER System
Admin and Technicians) 8:00am - 10:30am 719SS+2 days 2.5 hrs ImpCon,
CFASTER
Adm
73 2
Fuel Module (FASTER System Admin and Fuel
Clerk) 10:30am - 11:30am 731 1 hr
ImpCon,
CFASTER
Adm
73 3
Accounting and Vendors Modules (FASTER
System Admin, Accounting Staff and Parts
Manager) 12:30pm - 2:00pm
732 1.5 hrs
ImpCon,
CFASTER
Adm
73 4
Technicians Workstation 2 (FASTER System
Admin and Technicians) 2:00pm - 4:30pm 733 2.5 hrs
ImpCon,
CFASTER
Adm
73 5 Final Tasks and Go-Live 1.19 days
73 6
Go-Live Overview with Fleet Manager and Fleet
System Admin - after Wednesday training 734 15 mins
ImpCon,
CFASTER
Adm
73 7
Go-Live Deployment to Customer Hosted
Environment 0.81 days
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 179 73 8
Notify Customer IT of all files that must be
downloaded for Go-Live and to begin download
Wednesday afternoon
712 5 mins ImpPM
73 9
Download FASTER Web Go-Live Database to
desktop of Database Server in FASTER Web
Environment overnight Wednesday to ensure
Database is on FASTER Web Environment
Thursday morning
738 1 hr C-BPO
IT
74 0
Download FASTER Web COTS Installer to
desktop of Application Server in FASTER Web
Environment
739 5 mins C-BPO
IT
74 1
Upgrade FASTER Web COTS in Environment to
version required for Go-Live (if needed) first
thing Thursday morning
740 30 mins C-BPO
IT
74 2
Restore FASTER Web Go-Live Database to
FASTER Web Environment first thing Thursday
morning
739,741 10 mins C-BPO
IT
74 3
Execute “199.
AfterRestore_SQL2008_2012_R2.sql” script
from the install package against the FASTER
Web database
742 1 min C-BPO
IT
74 4
Execute "200.
faster.CustomerDetails_INSERT.sql" from the
install package against the FASTER Web
database
743 1 min C-BPO
IT
74 5
Confirm SSRS Report User credentials in
FASTER Web 744 2 mins C-BPO IT
74 6
Confirm Active Directory User credentials in
FASTER Web (if applicable) 745 2 mins
C-BPO
IT, CFASTER
Adm
74 7 Install all Go-Live Integrations (if applicable) 745,746 20 mins C-BPO IT 74 8 Install all Customizations (if applicable) 745,746,747 20 mins C-BPO IT 74 9
Install Neodynamics Barcode Generator (if
applicable) 745,746,747,748 5 mins C-BPO IT
75 0
Configure the number of returned values in
search results (if customer desires) 745,746,747,748,749 5 mins C-BPO IT 75 1
Execute FASTER Web Install Validation Test
Cases
745,746,747,748,749,
750 5 mins C-BPO IT
75 2
Inform Implementation Coordinator of successful
Go-Live deployment 751 2 mins C-BPO IT
75 3
Customer IT to monitor server resources
utilization over next 30 days to ensure the
FASTER Web environment has enough
resources
752 0 hrs C-BPO
IT
75 4
Notify Customer and Implementation Consultant
of successful Go-Live Deployment 752 5 mins ImpPM
75 5
Customer to restrict access to legacy FMIS to
ensure users do not errantly enter data into
legacy FMIS
754 5 mins C-BPO
IT
75 6 Tasks following Go-Live Deployment 0.59 days
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 180 75 7
Address Remaining Questions with FASTER
Administrator 719SS+3 days 30 mins
ImpCon,
CFASTER
Adm
75 8
Perform System Setup Overview with FASTER
Administrator 757 30 mins
ImpCon,
CFASTER
Adm
75 9
Perform Dashboard Overview with FASTER
Administrator 758 30 mins
ImpCon,
CFASTER
Adm
76 0
Customer Portal Training with FASTER
Administrator 758,759 15 mins
ImpCon,
CFASTER
Adm
76 1 Customer configures Fuel Inventory, if used 760 1 hr CFASTER
Adm, CFuel
Clrk,
ImpCon
76 2 Customer Processes Fuel 761 1 hr
CFASTER
Adm, CFuel
Clrk,
ImpCon
76 3
Customer begins to add budget line items to
purchase orders and/or credit cards 762 30 mins
CFASTER
Adm,
ImpCon
76 4 Go-Live on FASTER Web 763 0 mins
76 5
Customer begins manually inputting data into
FASTER Web 764 30 mins
CFASTER
Adm
76 6
Perform final day 1PM Eastern Time Go-Live
Wrap-up Conference Call 757SS 30 mins
ImpCon,
ImpPM,
C-BPO
Fleet, CFASTER
Adm,
ImpTL
76 7 Post Go-Live Tasks 21.94 days
76 8 Customer Post Go-Live Tasks 21.93 days
76 9
Customer continues manually inputting data into
FASTER Web 765 1 wk
CFASTER
Adm
77 0
Customer continues adding budget line items to
purchase orders and/or credit cards 763 1 day
CFASTER
Adm
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 Response to RFP #15-99 FMIS Replacement for Roseville, CA | Page 181 77 1 Customer completes Dashboard setup 759 1 day
CFASTER
Adm
77 2
Customer continues reporting any issues
encountered to Implementation Coordinator
and/or FASTER Web Support (1-888-353-5789)
766 1 day
CFASTER
Adm[5%
]
77 3
If needed, the Customer sets the global Fuel
setting: Insert Invalid Reading to NO
approximately 30 days Post Go-Live
762FS+30 days 10 mins
CFASTER
Adm, CFuel
Clrk
77 4 FASTER Post Go-Live Tasks 21.94 days
FASTER.-
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3 1 From: Steve Specht <[email protected]>
Sent: Friday, October 7, 2022 7:46 AM
To: LeBeau, Brandy <[email protected]>
Subject: FW: City of Roseville ‐ Follow up questions
Importance: High
EXTERNAL: This email originated from outside of the organization. Do not click on any links or open attachments unless you recognize the sender and know the content is safe.
Hi Brandy,
Below is the updated milestone table.
When you send the contract, please cc Troy and Mike (they are cc’d on this email). I am traveling today and will not have access to my email for a few hours today.
Below is our Payment Milestone Table with dollar amounts inserted from the latest quote 992 v10.
Payment Schedule By Milestone
Milestone Percent
Due
1. Software & Services: Upon Purchase Confirmation $65,357
2. Software & Services: Upon Installation of Software $65,357
3. Software & Services: Upon COTS System Overview $43,571
4. Software & Services: Delivery of Converted Data and Go Live $43,570 As always, Thank you!
Steve Specht
FASTER Asset Solutions
Business Development Manager
Direct: 757.716.7957 Local: 757.623.1700 x2405
FAX: 757.625.5114
FASTERasset.com | LinkedIn | Facebook
DocuSign Envelope ID: C77DC1E5-1B0E-4024-B747-9B30898BCCD3
COUNCIL COMMUNICATION
CC #: 2430
File #: 0203-04
Title: Pest Control Management - Contract Purchase Agreement Contact: Darci Carpenter 916-774-5702 [email protected] Meeting Date: 12/7/2022
Item #: 6.7.
RECOMMENDATION TO COUNCIL
Staff recommends that the City Council approve a contract purchase agreement (3002597) with Neighborly Pest Management, Inc. to provide pest control services on a scheduled and an asneeded basis and adopt a resolution authorizing the City Manager to execute it. The bid allowed for four optional renewal years at one-year intervals. Staff requests authorization to utilize the optional renewal years of the bid contract without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.
BACKGROUND
Staff released a request for proposals, RFP #01-060 for pest control services. Four qualified vendors responded to the request for proposals. The proposals were evaluated by staff on overall proposal, cost, qualifications and experience. Neighborly Pest Management was rated the highest.
FISCAL IMPACT
The initial contract’s total value is $150,000. Funding is included in the Building Maintenance, Environmental Utilities, Electric, Street Maintenance, and Park Maintenance FY2022-23 budgets.
Projected spending for the optional renewal years is as follows: FY2023-24, $150,000; FY2024- 25, $150,000; FY 2025-26, $150,000; FY2026-27, $150,000.
ENVIRONMENTAL REVIEW
The proposed project involves pest control maintenance on a scheduled and an as needed basis at existing facilities. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal E - Deliver exceptional city services
Respectfully Submitted,
Darci Carpenter, Administrative Technician
Jason Shykowski, Public Works Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:
Description
Resolution 22-443
CPA
RESOLUTION NO. 22-443
APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND NEIGHBORLY PEST MANAGEMENT, INC., AND AUTHORIZING
THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a contract purchase agreement (3002597) for Pest Control Management, between the City of Roseville and Neighborly Pest Management, Inc., has been reviewed by the Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is approved and the City Manager is authorized to execute it on behalf of theCity of Roseville.
BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to execute four (4) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.
PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2022, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
Contract Purchase Agreement 3002597
Supplier Details:
Company Neighborly Pest Management Inc / Neighborly Turf and Tree Care Contact Jim Steed
Address 324 Riverside Avenue
Roseville, CA 95678
Submit your response to:
Company City of Roseville
Contact Tiffany Valdez
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1109
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.
Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.
The following guidelines must be followed for the signature block on the agreement:
Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.
Insurance requirements:
The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 DocuSign Envelope ID: 4E7F73EA-717B-45FC-A7AA-1B1715785D36 DocuSign Envelope ID: EFDC43E0-6A43-4584-A453-AEFD2E0780D4 Contract Purchase Agreement 3002597
Agreement 3002597
Agreement Date 20-OCT-2022
Revision 0
Agreement Amount 150,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Neighborly Pest Management Inc / Neighborly
Turf and Tree Care
324 Riverside Avenue
Roseville, CA 95678
Phone:
Fax:
Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:
Fax:
Email:
(916) 782-3767
()
[email protected]
Description of
Labor,
equipment
and/or materials
THE SERVICES CALLED FOR UNDER CITY OF ROSEVILLE REQUEST FOR PROPOSAL #01-060 AND CONTRACTOR'S PROPOSAL THERETO TITLED REQUEST FOR PROPOSALS PEST CONTROL SERVICES #01-060 (HEREINAFTER "PROPOSAL"). THE TERMS AND SCOPE OF WORK OF CITY OF ROSEVILLE REQUEST FOR PROPOSAL #01-060 AND CONTRACTOR'S PROPOSAL ARE
HEREIN MADE PART OF THIS CONTRACT PURCHASE AGREEMENT AND FULLY INCORPORATED BY REFERENCE.
PLEASE CONTACT DARCI CARPENTER AT 916-774-5702 OR BY EMAIL AT [email protected] FOR QUESTIONS REGARDING THIS AGREEMENT.
The total cost of service is an approximate value only. The City cannot guarantee whatsoever the actual value of this contract.
Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 10328 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
07-Dec-2022 06-Dec-2023 Tiffany Valdez Phone 1-916-746-1109 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 DocuSign Envelope ID: 4E7F73EA-717B-45FC-A7AA-1B1715785D36 DocuSign Envelope ID: EFDC43E0-6A43-4584-A453-AEFD2E0780D4 Contract Purchase Agreement 3002597
Contract Terms and Conditions
1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.
3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.
4. Time is of the essence of this Agreement.
5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.
6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.
7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.
8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.
9. All fair employment practices must be adhered to. In addition, if the project referenced on this service agreement is a Public Works project, all prevailing wage laws must be complied with. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir. ca.gov/dlsr/DPreWageDetermination.htm.
10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or 3 DocuSign Envelope ID: 4E7F73EA-717B-45FC-A7AA-1B1715785D36 DocuSign Envelope ID: EFDC43E0-6A43-4584-A453-AEFD2E0780D4 Contract Purchase Agreement 3002597
section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.
Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide ten (10) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.
Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.
Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.
11. Contractor shall comply with all federal, state and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances 4 DocuSign Envelope ID: 4E7F73EA-717B-45FC-A7AA-1B1715785D36 DocuSign Envelope ID: EFDC43E0-6A43-4584-A453-AEFD2E0780D4 Contract Purchase Agreement 3002597
may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.
12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.
13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original hereof.
14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.
16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.
17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.
18. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
19. If the project referenced on this agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.
20. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.
21. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.
22. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.
CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that 5 DocuSign Envelope ID: 4E7F73EA-717B-45FC-A7AA-1B1715785D36 DocuSign Envelope ID: EFDC43E0-6A43-4584-A453-AEFD2E0780D4 Contract Purchase Agreement 3002597
is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.
The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.
Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City Reserves the right to withold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.
General T&C
REV 3/2/21 JS
6 DocuSign Envelope ID: 4E7F73EA-717B-45FC-A7AA-1B1715785D36 454335
X
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DocuSign Envelope ID: EFDC43E0-6A43-4584-A453-AEFD2E0780D4 Contract Purchase Agreement 3002597
ATTACHMENT A
HUMAN RESOURCES/RISK MANAGEMENT DIVISION
INSURANCE REQUIREMENTS
AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):
Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
7 DocuSign Envelope ID: 4E7F73EA-717B-45FC-A7AA-1B1715785D36 DocuSign Envelope ID: EFDC43E0-6A43-4584-A453-AEFD2E0780D4 Contract Purchase Agreement 3002597
Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.
How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX.
Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.
Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 8 DocuSign Envelope ID: 4E7F73EA-717B-45FC-A7AA-1B1715785D36 DocuSign Envelope ID: EFDC43E0-6A43-4584-A453-AEFD2E0780D4 Contract Purchase Agreement 3002597
Asbestos-Containing Materials in City-Owned Buildings
California Health and Safety Code Section 25915 requires that all City of Roseville employees, contractors and lessees be notified annually of the presence of asbestos in City-owned buildings constructed prior to 1979. Please post this notice in an area(s) accessible to all employees, contractors and lessees. Contact Facility Maintenance & Operations at (916) 774-5740 for more information about Asbestos Containing Materials (ACMs) in specific City-owned buildings. For more information about asbestos refer to the OSHA website.
The City of Roseville is committed to maintaining a safe and healthy work environment. The City' s Facility Maintenance & Operations staff conducts ongoing inspections to identify and safely manage previously installed asbestos-containing products. Renovation of City-owned buildings MUST be reviewed in advance by Facility Maintenance & Operations to ensure the City is in compliance with building codes, Americans with Disabilities Act and that no ACMs are disturbed without proper safeguards. Work that requires removal or repair of ACMs is restricted to trained and qualified persons only. Facility Maintenance & Operations will need to approve the qualified contractors.
Use the following measures to protect you and others from exposure to airborne asbestos:
● Presume all building materials contain asbestos until determined otherwise by Facility Maintenance & Operations.
● Do not install walls, closets, cabinets, ceilings.
● Do not remove, cut, drill, sand, grind or otherwise disturb any material in the buildings, including carpet and tile.
● Do not paint (this includes any walls, ceilings, floors and electrostatic painting of office furniture).
● Do not remove any items nailed or screwed to the walls (this includes pictures, cabinets, electrical, etc.).
● Do not go above ceilings, behind walls or into building spaces such as attics and crawlspaces unless these areas have been inspected and cleared by Facility Maintenance & Operations.
● Do not pull cable or wiring through above-ceiling spaces with asbestos. ● Do not install screws, pins, nails or hangers into asbestos ceiling or wall plaster. ● Be careful not to damage walls, ceilings or floors when moving furniture or equipment. It is recommended that Facility Maintenance & Operations be contacted prior to moving furniture or equipment.
● Do not brush, sweep or vacuum textured asbestos ceiling plaster or plaster debris. ● Immediately report any damage or deterioration of suspect building materials to Facility Maintenance & Operations or Risk Management.
It is important to note that the presence of asbestos does not mean you have been exposed.
Exposure results when friable asbestos particles are inhaled or ingested. Asbestos becomes friable when material containing asbestos is drilled, sanded or disturbed by remodeling or demolition work or when the ACM has deteriorated. Intact, bonded, sealed or undisturbed asbestos does not pose a hazard.
Employees may review the asbestos survey reports, results of bulk sampling or air monitoring conducted in City-owned buildings. All asbestos data will be available by appointment with Facility Maintenance & Operations.
9 DocuSign Envelope ID: 4E7F73EA-717B-45FC-A7AA-1B1715785D36 DocuSign Envelope ID: EFDC43E0-6A43-4584-A453-AEFD2E0780D4 Contract Purchase Agreement 3002597
Sign to acknowledge receipt of asbestos notification:
Asbestos
Rev 01/16/19
10 DocuSign Envelope ID: 4E7F73EA-717B-45FC-A7AA-1B1715785D36 Neighborly Pest Management Inc.
10/20/2022
DocuSign Envelope ID: EFDC43E0-6A43-4584-A453-AEFD2E0780D4 Contract Purchase Agreement 3002597
Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 11 DocuSign Envelope ID: 4E7F73EA-717B-45FC-A7AA-1B1715785D36 Sean Bradley
10/20/2022
Vice President
10/20/2022
Jim Steed
President
DocuSign Envelope ID: EFDC43E0-6A43-4584-A453-AEFD2E0780D4 Secretary
COUNCIL COMMUNICATION
CC #: 2409
File #: 0203-03
Title: Sodium Hypochlorite Generation Cells - Sole Source Purchase Order Contact: Blaine Wiegel 916-746-1833 [email protected] Meeting Date: 12/7/2022
Item #: 6.8.
RECOMMENDATION TO COUNCIL
Staff recommends that the City Council approve a sole source purchase order for the replacement of two sodium hypochlorite generation cells at the Dry Creek Wastewater Treatment Plant.
BACKGROUND
The Dry Creek Wastewater Treatment Plant uses two ClorTec sodium hypochlorite generation systems for the disinfection process of recycled water. These cell systems have reached end of life and have lost production levels. Ryan Process, Inc. is the sole representative of ClorTec parts and replacement equipment for Northern California.
FISCAL IMPACT
The estimated cost of replacement is $178,823.82. Funding will be provided from the Environmental Utilities Department's FY2022-23 approved Wastewater Operations Fund budget.
ENVIRONMENTAL REVIEW
Goal E - Deliver exceptional city services
Goal C - Maintain a safe and healthy community
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a purchase order meets the above criteria and is not subject to CEQA. No additional environmental review is required.
Respectfully Submitted,
Blaine Wiegel, Preventative Maintenance Coordinator
Richard Plecker, Environmental Utilities Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:
Description
COUNCIL COMMUNICATION
CC #: 2410
File #: 0203-09
Title: Submersible Pumps and Associated Parts - Sole Source Purchase Order Contact: Rana Moore 916-774-5581 [email protected] Meeting Date: 12/7/2022
Item #: 6.9.
RECOMMENDATION TO COUNCIL
Staff recommends the City Council adopt a resolution approving a sole source purchase order with Xylem Water Solutions U.S.A., Inc. for submersible pumps and associated parts for the Pump Station 26 and Force Main Capacity Improvement Project in the amount of $165,048.77. In addition, staff requests authority for the City Manager or his designee to approve up to a ten percent (10%) contingency in the amount of $16,504.88 for unforeseen inflated material and/or shipping costs, bringing the total of this request to $181,553.65.
BACKGROUND
The City of Roseville’s sewer system hydraulic model indicates that the 18- and 21-inch SPWA trunk sewer on Old Auburn Road could be subject to overflows under extreme conditions, and that this capacity issue would be further exacerbated under buildout development.
Woodard and Curran was commissioned by the City of Roseville to conduct an analysis comparing multiple options to correct the capacity issue. This analysis (dated August 18th, 2017) was heavily in favor of the current Pump Station 26 and Force Main Capacity Improvements Project.
As a portion of the Pump Station 26 and Force Main Capacity Improvements project, upsized submersible pumps and associated parts must be purchased. The City has standardized on Flygt pumps, and Xylem is the sole authorized distributer for Flygt pumps in Placer County.
The lead time on the pumps and associated parts for this project is projected to be 12 to 14 weeks. Additionally, Pump Station 26 must be operational between the months of October and April. Procuring these parts ahead of the construction contract award will allow the project to proceed without delays due to supply issues, and for the pump station upgrades to be completed prior to October of 2023.
FISCAL IMPACT
Funding is provided from the South Placer Wastewater Authority budget for the Pump Station 26 and Force Main Capacity Improvements Project. This purchase can be accommodated within the existing project budget. The total cost of this request is $181,553.65.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a purchase order meets the above criteria and is not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Rana Moore, Associate Engineer
Richard Plecker, Environmental Utilities Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:
Description
Resolution 22-421
RESOLUTION NO. 22-421
APPROVING A PURCHASE ORDER FOR
SUBMERSIBLE PUMPS AND PARTS
WHEREAS, a purchase order with Xylem Water Solutions U.S.A., Inc., for submersible pumps and associated parts for the Pump Station 26 and Force Main Capacity Improvement project, have been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said purchase order is hereby approved; and
BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract price.
PASSED AND ADOPTED by the Council of the City ofRoseville this day of , 2022, by the following vote on roll call:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
MAYOR
ATTEST:
City Clerk
COUNCIL COMMUNICATION
CC #: 2420
File #: 0203-09
Title: Ultraviolet Disinfection Equipment - Sole Source Purchase Order Contact: Blaine Wiegel 916-746-1833 [email protected] Meeting Date: 12/7/2022
Item #: 6.10.
RECOMMENDATION TO COUNCIL
Staff recommends that the City Council approve a sole source purchase order with Trojan Technologies Corp. for the purchase of ultraviolet disinfection equipment at the Pleasant Grove Wastewater Treatment Plant.
BACKGROUND
Pleasant Grove Wastewater Treatment Plant has standardized the use of the Trojan system UV3000Plus for the final disinfection stage of the wastewater treatment process. The current UV system was constructed with four treatment channels to convey treated water for disinfection.
When constructed, three of the four channels were fitted with equipment, the fourth channel was built for system expansion to plant designed flow rates and was to be equipped when the treatment flow approached the capacity of the first three channels. Growth in the Pleasant Grove WWTP service area is now generating sufficient flow to justify equipping the fourth channel.
Trojan Technologies is the sole manufacturer and distributor of the UV3000Plus.
FISCAL IMPACT
The estimated cost of UV equipment is $2,180,429. The funding source will be provided from the Environmental Utilities approved project 500165 budget, financed by the South Placer Wastewater Authority. The quote is for $2,023,600 plus 7.75% sales tax, for a total of $2,180,429.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a purchase order meets the above criteria and is not subject to CEQA. No additional environmental review is required.
CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Blaine Wiegel, Preventative Maintenance Coordinator
Richard Plecker, Environmental Utilities Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:
Description
Trojan Technologies quote
SCOPE OF SUPPLY FOR ROSEVILLE PLEASANT GROVE WWTP
ULTRAVIOLET DISINFECTION EQUIPMENT – TROJAN SYSTEM UV3000PlusTM October 25, 2022 Scope of Supply generated by: Helen McMillan Prepared for: City of Roseville, CA
Project Name: Roseville Pleasant Grove WWTP Expansion
Consulting Engineer: Carollo Engineers
Submitted by: Trojan Technologies
Trojan Quote: 217634
Design Criteria: Maximum Daily Flow: 24.9 MGD
Average Annual Fow Rate: 8.7 MGD
Hydraulic Capacity per Channel: 11.0 MGD
UV Transmission: 68 % minimum
Total Suspended Solids: 5 mg/l (30 Day Average, grab sample Discharge Limit: 2.20 TC/100 ml, based on 7-day median
23 TC/100 ml, based on a MAXIMUM
We are pleased to submit the following scope of equipment based on the above criteria.
The purchaser is responsible for reading all information contained in this Supply Contract. Trojan will not be held accountable for the supply of equipment not specifically detailed in this document. Detailed installation instructions are provided with the shop drawings and are available earlier upon request.
Changes to this Scope of Supply that affect selling price will be handled through a change order.
This proposal has been respectfully submitted by,
Trojan Technologies
Jordan Fournier
Regional Manager
Trojan Technologies
ROSEVILLE PLEASANT GROVE WWTP Page 2 of 6
UV Disinfection System Scope of Supply
October 25, 2022 Scope of Supply generated by: Helen McMillan Unless otherwise indicated in this proposal all conduit, conductors, local disconnects and transformers (if required) are the responsibility of the CONTRACTOR and are not included in this Scope of Supply.
ULTRAVIOLET MODULES
Trojan’s Responsibility:
Each module supplied shall be completely assembled containing lamps, quartz sleeves and be electrically wired to each electronic ballast. Modules are shipped in a support rack and crated.
Model and Make: Standard System UV3000PlusTM
Quantity: 105 UV modules will be supplied each containing 8 Lamps.
Material of Construction: 316 stainless steel frame
Approximate Weight: 112 lbs / 51 kg per 8 Lamp module
NEW MASTER SYSTEM CONTROL CENTER (MSCC)
Trojan’s Responsibility:
One (1) Master System Control Center (SCC) shall be supplied to monitor and control the UV System. Trojan will provide a PLC I/O and soft address map to aid the Contractor with integration of the UV PLC and WWTP SCADA system. The UV SCC shall consist of the following:
Quantity Supplied One (1) MSCC will be supplied
Location: Floor Mount
Controller Type: Modicon M580 PLC
Operator Interface: Cybernet 22” (P/N IPCS2T-838823)
Panel UPS: 120V UPS
Material of Construction: 304 Stainless Steel - Type 4X (IP66) Enclosure Rating: Type 4X
Approximate Weight: 200 pounds
Installation Contractor’s Responsibility:
The Installation Contractor to be responsible for mounting the SCC as indicated on the drawings. The Installation Contractor to be responsible for the supply, installation and connection of the following at the SCC:
1. One (1) 120V 60Hz power supply
2. One (1) 4 – 20 mA DC analog signal from plant flow meter
3. One (1) Ground Link , 14 gauge minimum type TWH stranded, daisy chained to the HSC and PDCs.
4. One (1) serial communication link consisting of one (1) shielded twisted pair, 18 gauge maximum from the HSC and other PDCs (daisy chained).
5. One (1) serial communication link consisting of one (1) twisted shielded pair,18 gauge maximum from the On-Line UVT Monitor (if specified)
6. Serial communication link to SCADA – Ethernet/IP
NEW SYSTEM CONTROL CENTER (Channel 4)
Trojan’s Responsibility:
One (1) System Control Center (SCC) shall be supplied to monitor and control the UV System. Trojan will provide a PLC I/O and soft address map to aid the Contractor with integration of the UV PLC and WWTP SCADA system.
The UV SCC shall consist of the following:
Quantity Supplied One (1) SCC will be supplied
Location: Floor Mount
Controller Type: Modicon M340 PLC
Operator Interface: None
Panel UPS: 120V SCC
Material of Construction: 304 Stainless Steel - Type 4X (IP66) Enclosure Rating: Type 4X
Approximate Weight: 200 pounds
ROSEVILLE PLEASANT GROVE WWTP Page 3 of 6
UV Disinfection System Scope of Supply
October 25, 2022 Scope of Supply generated by: Helen McMillan Installation Contractor’s Responsibility:
The Installation Contractor to be responsible for mounting the SCC as indicated on the drawings. The Installation Contractor to be responsible for the supply, installation and connection of the following at the SCC:
1. One (1) 120V 60Hz power supply
2. One (1) 4 – 20 mA DC analog signal from plant flow meter
3. One (1) Ground Link , 14 gauge minimum type TWH stranded, daisy chained to the HSC and PDCs.
4. One (1) serial communication link consisting of one (1) shielded twisted pair, 18 gauge maximum from the HSC and other PDCs (daisy chained).
5. Serial communication to MSCC
POWER DISTRIBUTION CENTERS
Trojan’s Responsibility:
The Power Distribution Center (PDC) distributes power to the UV Modules and shall consist of the following:
Quantity Supplied: Total of Seven (7) PDC’s will be supplied Material of Construction: 304 Stainless Steel - Type 4X (IP66) Enclosure Rating: Type 4X
Approximate Weight: 220 pounds (100 Kg) each for 10 modules or less Installation Contractor’s Responsibility:
The Installation Contractor to be responsible for setting in place and bolting the Power Distribution Centers to the top of channel. The Installation Contractor to be responsible for the supply, installation and connection of the following at the Power Distribution Center(s):
1. One (1) 480/277V 60Hz, 30.70 kVA power feed with local disconnect to each of the PDC(s)
2. One (1) Ground Link,14 gauge minimum, TWH stranded single wire from the HSC.
3. One (1) communication link consisting of one (1) shielded twisted pair from the SCC and daisy chained to other PDC’s.
4. One (1) pair of 12Volt DC, 18 gauge minimum discrete signal to the Water Level Sensor from PDC closest to the sensor.
5. One (1) pair of 24Volt DC, 18 gauge remote I/O to the HSC.
6. Connection of communication, power cables and hydraulic lines from the UV Modules NEW HYDRAULIC SYSTEM CENTER (Channel 4)
Trojan’s Responsibility:
The Hydraulic System Center (HSC) houses the ancillary equipment required to operate the quartz sleeve cleaning system.
Quantity Supplied: One (1) HSC will be supplied
Materials of Construction: 304 Stainless Steel - Type 4X (IP66) Enclosure Rating: Type 4X
Approximate Weight: 300 Pounds
Installation Contractor’s Responsibility:
The Installation Contractor to be responsible for setting in place and bolting the HSC and manifold as shown on the contract drawings. The HSC should be located within 50 feet (15 meters) from the farthest PDC. The Installation Contractor shall be responsible for the supply, connection and installation of the following at the HSC:
1. One (1) 480V 60Hz, 5 Amp power feed with local disconnect
2. One (1) ground link of,14 gauge minimum, TWH stranded from the PDC(s).
3. Connection of the hydraulic hoses from PDC(s). Hoses and connections will be supplied by Trojan.
4. One (1) serial communication link of one (1) twisted, shielded pairs, 18 gauge maximum cable from the SCC and daisy chained to the PDC’s.
ROSEVILLE PLEASANT GROVE WWTP Page 4 of 6
UV Disinfection System Scope of Supply
October 25, 2022 Scope of Supply generated by: Helen McMillan
5. One (1) pair, 18 gauge minimum, 24Volt DC remote I/O from the closest PDC.
REMOVABLE SUPPORT RACKS
Trojan’s Responsibility:
Removable support racks are provided to support UV modules in the effluent channel and allow for removal of a complete bank of lamps.
Quantity Supplied: Seven (7) racks will be supplied
Material of Construction: 316 Stainless Steel
Approximate Weight: < 100 pounds each
Installation Contractor’s Responsibility:
The Installation Contractor to be responsible for setting in place and bolting the support racks to the channel walls. The Contractor will be required to supply eight (8) 1/2" Diameter x 5 1/2"Long expansion anchor bolts per rack.
Install approved (engineered) anchor points for personnel to use as part of their fall restraint system around the open channels. The anchor points must be positioned so that the preferred retractable lifeline of 8 feet is of sufficient length to access the work at the channel. Refer to local safety regulation.
LEVEL CONTROLLER
Trojan’s Responsibility
A level control device is required per channel to maintain and control the effluent level, regardless of flow rate.
Description: Fixed Weir as shown on Contract Drawings
Quantity Supplied: Four (4) level controllers
Material of Construction: 316 SST
Installation Contractor’s Responsibility:
The Installation Contractor to be responsible for setting in place, grouting and sealing the level control device.
ULTRASONIC CHANNEL LEVEL SENSOR
Trojan’s Responsibility:
An ultrasonic level sensor will be supplied to monitor the effluent levels within each UV Channel. The transducer will be supplied with a sufficient length of cable to distribute to the monitor panel along with a mounting bracket.