Agenda packet — Roseville City Council, December 18, 2024 (part 2 of 9)

Automatically and continuously operating
Short Bowl Decanter centrifuge type
SBD 500K
Designed for separation of solids out of suspension
Based on Siebtechnik Quality Plan according to European Standards Delivery time app. 11 - 12 months
FCA Delivery with Sea-worthy packing (option)
Country of origin: Germany/EU (machine)
Manufacturing Standard: Siebtechnik Quality Plan based on European Standards, CE conform
Offer valid until: 18.10.2024

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CONTENT

1. Prices......................................................................................................................................4

2. Spares ....................................................................................................................................4

3. Scope of supply Short Bowl Decanter SBD 500K ...................................................................5

4. Site installation check, mechanical test run and final site acceptance test..........................6

5. General Conditions................................................................................................................9

6. Product & process data per centrifuge SBD 500K ...............................................................13

7. Ambient conditions .............................................................................................................14

8. Design data SBD 500K ..........................................................................................................15

9. Electrical and instrumentation data SBD 500K ....................................................................17 Motors ....................................................................................................................................17 Instruments.............................................................................................................................17

10. Document submittal schedule.............................................................................................18

11. Quality, Codes and Standards..............................................................................................20

12. Exclusions:............................................................................................................................21 Attachments...............................................................................................................................21

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1. Centrifuge Price

DECANTER CENTRIFUGES
Item Qty Description Unit Price Subtotal

1. 1 Short Bowl Decanter SBD 500K $455,135.00 $455,135.00 Item Qty Description

1. 1 Sea-worthy packing

2. 1 Flexibles & compensators

3. 1
Centrate chute
(square flange to ASME flange)

4. 1

5. 1
Base frame, bearing housing in

1.4301 (SS 304)

6. 1
Scroll flights abrasion protection:

Surface‐layer welding
Following items included in price:

Spartes (v-belts and proximity switch)
FREIGHT DUTY and TAX Fees
Item Qty Description Subtotal

1. 1 Import Fees/Duties $6,200.00

2. 1 Freight EXW Mulheim, Germany to 5778 Phillips Rd,
Roseville, CA 95747
$10,000.00

3. Taxes (7.75% City of Roseville) $35,538.71
*These are estimates and will be billed at actual cost* 2-YEAR OPERATION SPARES
Item Qty Description Unit Price Subtotal

1. 1 V-belts (set) $304.00 $304.00

2. 1 Scraper knifes ring (pc) $3,125.00 $3,125.00
Total for decanter centrifuge and spare parts $458,564.00

3. Import fees/Duties, Freight, and Taxes
Grand total for centrifuge, spares, fees/duties, freight & taxes $510,302.71

2. Spares
for centrifuge & spares

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3. Scope of supply Short Bowl Decanter SBD 500K

PRODUCT WETTED SIDE
• Product housing
• Feed assembly & product distribution
• Drum and scroll
• Rinsing device for the drum
• Rinsing nozzles for solid discharge area
• Discharge channel with scrapers
• Sealing for gas-tight design

DRIVE END SIDE
• Base frame with vibration isolation and corrosion protection • Bearing housing with bearings / gearbox
• Oil circulation system
• One set of instruments
• Drive motor
• Gear input shaft motor
• Oil pump motor

FURTHER SCOPE OF DELIVERY
• Set of special maintenance tools
• Documentation (English, 1 x digital format, max. 3 x paper format on request)

OPTIONS
• Sea-worthy packing
• Flexibles & compensators
• Centrate chute
• Thermal insulation
• Base frame, bearing housing in 1.4301 (SS 304)
• Scroll flights abrasion protection
• Spares

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4. Site installation check, mechanical test run and final site acceptance test Factory Acceptance Test (FAT)
The FAT in the SIEBTECHNIK workshop is carried out according to the SIEBTECHNIK Quality Plan.

The corresponding test report Q3034-D-E must contain all measured data. This document shall be signed by authorized SIEBTECHNIK personnel and shall be part of Quality Manual, delivered with the centrifuge.

Detailed test reports of all unwitnessed tests will be provided by us for review.

The certification documents of the unwitnessed tests and inspections shall be reviewed by the customer.

For all electrical equipment we will provide IEC certificates.

Both our company and all our sub-suppliers work according to their quality plans. SIEBTECHNIK is DIN EN ISO 9001 certified.

We grant the buyer the opportunity to visit our production site in Germany and participate the inspections and the FAT procedure.

The on-site presence time is limited due to the inspection time/ FAT of the machine.

Site Acceptance Test (SAT)
Storage before installation
Before installation purchaser shall ensure a storage and handling of the equipment as per manual by qualified personnel. The location shall be free from dust and dirt, humidity, free of ferrites. Special attention shall be given to the regular moving of the rotor assembly according to maintenance manual.

This includes (1) Siebtechnik Tema employee on site for start-up for up to two days at no charge. They are there to answer questions, make suggestion, and observe. If installation or programming is required that will be done on our standard shop rates.

Site Installation
Purchaser shall install the equipment according to instructions and data of SIEBTECHNIK by qualified personnel. The ground shall be designed for given dynamic and static loads.

Sufficient and orderly hoist or cranes shall be available. All connections shall be realized as per SIEBTECHNIK instructions. Media shall be connected flexible. Electrical connections shall be realized according to documents and connection lists. The control – if not supplied by SIEBTECHNIK – shall be executed as per SIEBTECHNIK logic diagram. Purchaser shall have finished successfully the loop check. Intermediate maintenance is supposed to be made according to manual by purchaser. An installation protocol is mandatory and will be provided by the purchaser.

Site Installation check
SIEBTECHNIK shall finalize the installation phase together with the customer by inspecting the installed equipment in detail. The inspection check shall be completed by both parties.

Details and deficiencies shall be indicated clearly. These deficiencies shall be rectified by customer upon short notice.

An installation check protocol is mandatory.

Start-up

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For the start-up of the equipment customer shall ensure sufficient availability of qualified personnel. Continuous operation of up-stream and down-stream equipment must be ensured together with supply of raw material and media in agreed quality and quantity.

The start-up is successfully finished when processing minimum 80% of the agreed solid feed in a continuous operation by reaching separation results with a tolerance of +/- 20%.

Customer shall allow SIEBTECHNIK specialists access to all necessary measuring results and allow the support for optimizing plant’s parameters.

After a successful start-up the delivery is understood as complete and with the orderly functioning of the equipment the guarantee period starts.

A start-up protocol is mandatory.

Process optimization
Before starting the final acceptance test the operation of the centrifuge shall be optimized by SIEBTECHNIK centrifuge specialists. Customer’s comprehensive support is mandatory.

Centrifuge Specialists access to the site and to the equipment is ensured.

A process optimization protocol is mandatory.

Site Acceptance Test
Customer shall inform SIEBTECHNIK about his readiness for the final Site Acceptance Test. Then he shall supply sufficient raw material and media in the contractually defined quality and quantity. SIEBTECHNIK defines the adjustments of the centrifuges for this SAT. When a constant and stable production has been reached, the Acceptance Test starts. The duration of the test is 72 hours.

Customer shall operate the plant continuously with qualified and trained personnel. Machine settings are defined by SIEBTECHNIK specialists and shall not be changed by purchaser.

Before starting the SAT SIEBTECHNIK has the right to request the maintenance of the centrifuge and also the exchange of wear parts, related costs are borne by purchaser. A SAT protocol is mandatory.

Sample Taking and Analysis
Once a shift samples shall be taken by customer, he shall ensure an orderly and qualified sample taking. SIEBTECHNIK has the right to observe this sample taking.

To be sampled and measured are:
- all defined and agreed feed parameters together with
- all defined and guaranteed operation and separation parameters.

The sample analysis shall be performed by customer in suitable laboratories with qualified personnel in reasonable short time. SIEBTECHNIK specialists have the right to accompany the analysis with full access to the laboratory and related documentation.

A sample taking and sample analysis protocol is mandatory.

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Evaluation
For each defined, agreed, or guaranteed value (both feed and operation / separation performance) the arithmetical average of all samples taken is calculated. For these values a tolerance of +/- 5% applies.

Acceptance
When all values comply with the contractual guarantees, the equipment is accepted, and a Site Acceptance Test protocol is issued.

If the Acceptance Test cannot be performed at all due to reasons beyond SIEBTECHNIK responsibility the equipment is deemed accepted the latest 24 months after delivery date.

In case guarantee values cannot be reached due to reasons beyond SIEBTECHNIK control, such as feed not complying to defined and agreed parameters, up/down stream failures, etc, customer shall adjust his frame conditions and invite SIEBTECHNIK again, to repeat the test. If the frame conditions cannot be corrected and reached by customer for more than two times the equipment is deemed accepted.

In case guarantee values cannot be reached although defined feed parameters are achieved, SIEBTECHNIK has the right to modify and adjust the centrifuge. After modification SIEBTECHNIK shall inform customer to repeat the Acceptance Test as described above. Customer shall allow a reasonable time for modification, taking in consideration that some major parts of centrifuges have long manufacturing times. SIEBTECHNIK shall have the right to repeat this Acceptance Test.

In case guarantee values are not reached after maximum three repeated tests, the contractually agreed penalties apply. Any further claims are excluded.

An acceptance protocol is mandatory.

SIEBTECHNIK is confirming explicitly to support purchaser in optimizing production results.

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5. General Conditions
Mechanical
Warranty:

The Goods shall be free of defects in workmanship and materials for a period of twelve (12) months from the date of Commissioning or eighteen (18) months after Seller's notification that the Goods are ready for delivery, whichever occurs first.

Normal wear and tear is excluded.

Limited Liability:

No Consequential Damages
Whether due to delay, breach of contract or warranty,
(including negligence and strict liability) or otherwise, neither Seller nor its subcontractors or agents of any tier shall be liable for any special, indirect, incidental, or consequential damages of any nature, including, without limitation, Customer’s loss of actual or anticipated profits or revenues, loss by reason of shutdown, non-operation, or increased expense of manufacturing or operation, loss of use, cost of capital, damage to or loss of property or equipment of Customer or claims of customers of Customer.

Maximum liability
Except for personal injuries caused by the wilful misconduct or gross negligence of Seller, the aggregate liability of Seller or its subcontractors or agents of any tier to Customer whether in contract, warranty, tort (including negligence and strict liability) or otherwise for the performance or breach of the Contract or anything done in connection therewith shall not exceed
one hundred percent (100%) of the amount paid Seller hereunder.

Scope of supply:

Included within the scope of supply is only the equipment mentioned in this offer. All further material as piping, tubes, cables, electrical components and distribution, are not included and have to be supplied and installed by the Buyer. Necessary technical specifications will be supplied by SIEBTECHNIK.

The offered equipment is built according to the laws, norms and regulations of the EU. Exceptions hereof only apply if they are mentioned explicitly in our offer.

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Terms of Delivery
/
Price Basis
FCA Mülheim/Ruhr, according to lncoterms 2020 of the International Chamber of Commerce.

Excluding packing, without duty, without clearance charges, without any taxes in the country of consignee, without any other dues, without installation and without commissioning. All taxes in the country of consignee are to be paid by the Buyer, all taxes in the Federal Republic of Germany are to be paid by the Seller.

The total price does not include the cost for any official applications, examinations, inspections and approvals which may be necessary for the plant or parts thereof. These will be paid by the Buyer.

The price level of this quotation is according the date of the quotation.

Should raw material prices be subject to increase prior to delivery, the Seller reserves the right to charge for the proportional extra costs.

Terms of
Payment:
30% with purchase order
30% 60 days after receipt of order
30% at shipment
10% net 90 days after shipment
Commercial
Terms
SIEBTECHNIK TEMA General Terms and Conditions of Sale – Centrifuges

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Sanctions
(1) The Importer/Buyer shall not sell, export or re—export, directly or indirectly, to the Russian Federation or for use in the Russian Federation any goods supplied under or in connection with this Agreement that fall under the scope of Article 129 of Council Regulation (EU) No 833/2014.
(2) The Importer/Buyer shall undertake its best efforts to ensure that the purpose of paragraph (1) is not frustrated by any third parties further down the commercial chain, including by possible resellers.
(3) The Importer/Buyer shall set up and maintain an adequate monitoring mechanism to detect conduct by any third parties further down the commercial chain, including by possible resellers, that would frustrate the purpose of paragraph (1). (4) Any violation of paragraphs (1), (2) or (3) shall constitute a material breach of an essential element of this Agreement, and Siebtechnik GmbH shall be entitled to seek appropriate
remedies, including, but not limited to:
i. termination of this Agreement; and
ii. a penalty of 20% of the total value of this
Agreement or price of the goods
exported, whichever is higher.
(5) The Importer/Buyer shall immediately inform Siebtechnik GmbH about any problems in applying paragraphs (1), (2) or (3), including any relevant activities by third parties that could frustrate the purpose of paragraph (1). The Importer/Buyer shall make available to Siebtechnik GmbH information
concerning compliance with the obligations under paragraph (1), (2) and (3) within two weeks of the simple request of such information.

Export Control
The supplies and services (fulfilment of contract) shall be subject to the provision that contract fulfilment will not be impaired by obstacles on the grounds of national or international rules and regulations, in particular export control regulations as well as embargos or any other restrictions.

The contracting partners shall undertake to provide all the information and documents being required for export/transfer/import.

Delays caused by export controls or by licensing procedures being required by export law shall annul deadlines and delivery times. In case required licenses are not granted, the contract shall be considered as non-concluded with regard to the affected parts. Thus, damage claims, in particular due to non-fulfilment and due to the aforementioned exceeding of deadlines, shall be excluded.

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Other
This quotation is subject to confirmation in case of order.

The pictures/drawings in this quotation are examples and for visualization of the principal functions only. The delivered machine might vary from the pictures/drawings shown or delivered with this quotation.

SIEBTECHNIK TEMA

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6. Product & process data per centrifuge SBD 500K
PRODUCT Sodium chloride / sodium sulfate
Min. Nom. Max. Unit
FEED Slurry (mother liquor with crystals / solids)
Feed flow total 3.093

6.818
kg/h
lb/h
Solids concentration wt.-%
Feed flow solids 272 kg/h
lb/h
Temperature 120
248
°C
°F
Particle size d50 1) µm
Residual moisture 2) wt.-%
Solids in centrate 3) wt.-%

SOLID COMPOSITION
NaCl wt.-%
Na2SO4 wt.-%
wt.-%
Solid density 2.000 2.760 kg/m³

LIQUID COMPOSITION
NaCl 3 wt.-%
Na2SO4 wt.-%
CaCO3 wt.-%
SiO2
PO3- / PO4-
K+ / Mg +
H2O Bal. Bal. Bal. wt.-%
Liquid density 4) 1.300 kg/m³
pH 7 -
Viscocity n/a cP
1) d50 53.4 um
2) Visual estimation equal or better than existing belt filter 3) Visual estimation equal to existing belt filter
4) Estimated mother liquor density

53.4 66.17%
300 lb/h 600

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7. Ambient conditions

AMBIENT CONDITIONS
Site location
Ambient temperature outdoor
Height above sea level
Humidity n.a.

Seismic n.a.

Installation type n.a.

Roseville, CA, USA
97 ft AMSL
62 degrees F (17 C)

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8. Design data SBD 500K

TECHNICAL DATA
inside diameters of the drum(s) 500 mm
Noise pressure level (DIN 45635) < 85 dB(A)
Gear type 218 -
oil quantity 20 Litre
oil viscosity 68 mm²/s
Flange type ASME B16.5 -
Cover type Bolted cover -
Inspection opening Bolted -
Pulleys for speed change (static) none (VFD) -

MAIN DIMENSIONS & WEIGHTS
Length 1.860 mm
Width 2.140 mm
Height 1.700 mm
Installation weight 3.320 kg

MATERIAL OF CONSTRUCTION FOR PRODUCT WETTED PARTS
Product housing 1.4529 (AL-6XN)
Drum 1.4529 (AL-6XN)
Scroll 1.4529 (AL-6XN)
Racetrack & scrapers 1.4529 (AL-6XN)
Surface treatment product housing pickling/ passivate or glass bead blasted Comments:
• Material test report EN 10204 Type 3.1. only for the basket / other parts EN 10204 Type 2.2 or PMI (positive material identification) or equivalent.

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MATERIAL OF CONSTRUCTION BASE FRAME & BEARINGS
Base frame Carbon steel painted / Option 1.4301 (SS 304) Bearing housing Carbon steel painted / Option 1.4301 (SS 304)

COLOR SYSTEM
Colour for all protection hoods RAL 2004 (pure orange)
Colour for motors RAL 7043 (traffic grey)
Colour for base frame RAL 7043 (traffic grey)
Alloy & Stainless-steel parts not painted
PAINTING SYSTEM 9:

EXTRA-HEAVY DUTY CORROSION PROTECTION FOR FERRITIC STEELS C5H acc. ISO 12944
SBTE Standard N00006-D-E Primer Intermediate
coating Finish
Designation Epoxy resin
(2 comp)
Epoxy resin
(2 comp) polyurethane
Corrosion protection pigment zinc
phosphate
micaceous
iron oxide -
Thickness of dry coat 1 x 80 μm 2 x 80 μm 1 x 80 μm

SURFACE QUALITY OF PARTS IN CONTACT WITH THE PRODUCT
Company standard QII
• The parts must be de-burred
• Finish of the weld seams according to ISO 5817-C or ISO 13919-C, but arc strikes (ISO 5817, order-no. 601) and welding splashes (ISO 5817, order-no. 602 or ISO 13919, order-no. 602) are non-permissible.
• For all weld seams, the surface discolouration and layers of scale must be completely removed.
• Ra <= 4 µm or Rz <= 16 µm (not for weld seams).

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9. Electrical and instrumentation data SBD 500K
Motors

TECHNICAL DATA
Drive Motor Gear input
shaft mptpr
Oil pump
motor
Rated power 30 kW 15 kW 0,37 kW
Voltage 480 480 480 V
Mounting type B3 B3 V1
Frequency 60 60 60 Hz
Thermal motor protection PTC PTC none
Start/Operation mode VFD VFD DOL
Space heaters no no no
Ex protection none none none
Painting acc. ISO 12944 Min. C4M Min. C4M Min. C4M
Additional independent fan No No No
Motor enclosure protection IP 55 IP 55 IP 56
Motor cooling IC 411 / TEFC IC 411 / TEFC IC 411 / TEFC Motor class IE 3 IE 3 IE 3
Manufacturer WEG WEG WEG
Instruments
Vibration monitoring and drum speed monitoring on our centrifuges must be carried out in accordance with the Machinery Directive (2006/42/EC), the centrifuge standard (DIN EN 12547:2014 - Centrifuges - General safety requirements) and the risk assessment carried out in the following safety levels:

Vibration monitoring PLr = d (S2, F2, P1)
Drum speed at FU operation PLr = d (S2, F2, P1)
The sensors are PLr = d / SIL 2 compliant.

The operator must take this safety classification into account when integrating the machine/sensors into the overall system.

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INSTRUMENTATION
Designation Type Function
Oil level reservoir LI Gauge visual
Oil level reservoir LSL Level switch electrical
Oil pressure PI Gauge visual
Oil temperature reservoir TI Gauge visual
Oil temperature reservoir TAH / TSH Heater electrical
Flow meter oil flow FI Gear wheel
flow meter
visual /
mechanical
Vibration guard (PLr = d) XZH / XAH Vibration
sensor
electrical
Speed sensor rotor *) (PLr = d) SZH / SAH Namur sensor electrical Speed sensor input gear shaft *) SSL / SSH Namur sensor electrical Speed sensor coupling *) SSH Namur sensor electrical
Temperature rotor motor TSH PTC electrical
Temperature gear input shaft motor TSH PTC electrical
Temperature oil pump motor none none none
Front cover lock /sensor none none none
Inspection cover lock / sensor none none None
Cabling Electrical instruments in battery limits connected to the junction box
Protection class electrical instruments IP 65
Ex protection none
Comments:
*) = instrument includes transmitter (4-20 mA) to be installed in centrifuge junction box.

JUNCTION BOXES
Description Signals to DCS
Junction box Stainless steel / IP 65 digital / 4 – 20 mA

10. Document submittal schedule

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ITEM DESCRIPTION Due Date
Technical Documentation
1 Dimensioned Installation Drawings with
Foundation requirements, loads, and
support/anchor bolt details
PO + 4W
2 P&ID PO + 4W
3 Transportation/Lifting Drawing PO + 4W
4 Logic Diagram PO + 4W
5 Complete Parts List Final documentation
Documents on measurement and control
technology
6 Electrical Wiring Schematics PO + 4W
7 Supplier Instrument Data Sheets PO + 4W
8 Supplier Motor Data Sheets PO + 4W
9 I&C Layout PO + 4W
10 Instrument/Motor List PO + 4W
Quality documents
11 Supplier Inspection and Test Plan (ITP) PO + 4W
12 FAT/SAT Protocol PO + 4W
13 Mechanical Test Results PO + 4W
14 Certified Material Test Reports (where applicable) PO + 4W 15 Dynamic Balance Reports PO + 4W
16 CE Certificate of Conformity PO + 4W
Other documents
17 Operation & Maintenance Instructions incl.
transport, storage and installation instructions Final documentation 18 SIEBTECHNIK TEMA Procedure/ Specification PO + 4W
19 Production Schedule -
20 Centrifuge Data Sheet Final documentation
21 Recommended Spare Parts List (Priced) Final documentation PO : Purchase Order

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11. Quality, Codes and Standards

TECHNICAL DIRECTIVES / CODES / STANDARDS
The offered machine complies with the following standards (if applicable):
2006/42/EG
2006/42/EC
Maschinenrichtlinie und Leitfaden zur Anwendung der
Maschinenrichtlinie 2. Ed. - Juni 2010
Machinery Directive and guide for application of the Machinery Directive 2. Ed. - June 2010
Directive machines et lignes directrices pour l'application de la directive machine, 2ème édition – juin 2010
2014/30/EU EMV – Richtlinie / EMC – Directive / Directive CEM 2014/35/EU Niederspannungsrichtlinie / Low Voltage Directive / Directive Basse tension

DIN EN ISO
12100:2010
Sicherheit von Maschinen / Safety of Machinery /
Sécurité des machines
DIN EN 60204
Sicherheit von Maschinen - Elektrische Ausrüstung von Maschinen / Safety of Machinery – Electrical Equipment of Machines / Sécurité des machines - Équipement électrique des machines DIN EN
12547:2014
Zentrifugen - Allgemeine Sicherheitsanforderungen /
Centrifuges - Common safety requirements /
Centrifugeuses - Prescriptions communes de sécurité
Internal company
standards
SIEBTECHNIK TEMA standards for the production process of the centrifuge valid from design to manufacturing / testing until the final delivery.

All our machines are manufactured according to the codes, standards, and regulations of European Union. SIEBTECHNIK TEMA centrifuges are built under strict CE-Conformity and EN / DIN standards.

This refers also but not only to welding procedures, which are followed according to related European norms (EN/DIN). The design and manufacturing of the centrifuge itself is based on related European Norms and Standards or other explicitly named in our offer such as IEC/ISO.

Integral part of this quotation is our Quality Plan.

CERTIFICATIONS
Siebtechnik GmbH is certified according to the following standards:
• ISO 9001 (Quality)
• ISO 14001 (Environment)
• ISO 45001 (Occupational Health & Safety)
• ISO 50001 (Energy)

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12. Exclusions:

EXCLUSIONS IN SCOPE OF SUPPLY, UNLESS OTHERWISE STATED IN THE OFFER The scope of supply and services by Siebtechnik is determined and limited by the description in this quotation.

All other required equipment and services not included in this quotation are excluded.

Examples are:
• Lubricating oil and grease for operation
• Compensators for feed, solid and liquid discharges
• Insulation against noise / thermal insulation
• Material for the installation on site / supervision of the installation (Option) • DCS connection, local control panel and switch gear for the motor control center incl. frequency converters.
• Beam above the centrifuge with chain pulley for maintenance. • Risk assessments, method statements and HAZOP studies • PID´s deviating from SBTE standard / Customer tags will be added on request. • Civil works and civil engineering, platforms, scaffolding. • Any NON European Standard, except for interfaces such as flanges.

Deviations to your inquiry acc. to attached deviation lists commercial & technical:
• SIEBTECHNIK Quality Plan based on European Standards applies.

The pictures shown in this offer are examples and for visualization of the principal functions only. The delivered machine might vary from the pictures shown in this offer.

Attachments
• SBD 500K - Installation plan_example
Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Roseville Energy Park Centrifuge Dewatering Equipment Project Location(s): 5120 Phillip Road, Roseville, CA 95747. Assessor’s Parcel Numbers 017- 101-020-000 and 017-101-021-000.

Project Description: Roseville Electric staff seeks a sole source purchase order with Siebtechnik Tema for centrifuge dewatering equipment at the Roseville Energy Park (REP). The existing equipment used is a Zero Liquid Discharge (ZLD) system using a Single Belt Filter Press. The Belt Press has been determined to be inefficient, undersized, and at its end of life. Staff determined that based on the Belt Press’s shortcomings, a new dewatering technology should replace the existing equipment to improve efficiency, provide redundancy, eliminate the single point of failure, and keep cost, consumables, and new auxiliary equipment to a minimum. The new technology selected is a proprietary centrifuge technology by Siebtechnik Tema. Installation and use of the new equipment and technology would not result in an expansion of use or capacity.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: Roseville Electric Utility Reason why this Project is Exempt: The project qualifies for a Class 1 Categorical Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 consists of the operation, repair, maintenance,...or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use… Examples include, but are not limited to: (b) Existing facilities of both investor and publicly owned utilities used to provide electrical power, natural gas, sewerage, or other public utility services…” The project consists of replacing the existing dewatering equipment with a new centrifuge technology at the REP because the existing equipment is inefficient and has reached end of life.

The project would not result in expansion of use. Consequently, the Class 1 Categorical Exemption applies.

Lead Agency Contact Person: Michael Zasso, Roseville Electric (916-746-1665).

Signature: Date: 11/19/2024
Jessica Lynch, Environmental Coordinator
City of Roseville

COUNCIL COMMUNICATION
CC #: 3687
File #: 0203-07
Title: Waste Hauling Services - Contract Purchase Agreement Amendment Contact: Nathan Ribordy 916-746-1673 [email protected] Meeting Date: 12/18/2024
Item #: 7.7.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute contract purchase agreement amendment #2 to increase the spending authority with Advanced Chemical Transport, LLC dba ACTenviro to provide hazardous and non-hazardous waste disposal services.

BACKGROUND
Roseville Electric Utility solicited proposals through Request for Proposals (RFP) 07-781 for hazardous and non-hazardous waste disposal related to the operation of the utility's generating facilities. Multiple vendors responded to the RFP. Fremouw Environmental Services, Inc., now Advanced Chemical Transport, LLC dba ACTenviro, was found to be the most suitable vendor to provide the requested scope of services based on their safety, quality, demonstrated experience, completeness of proposal, and price.

The initial multi-year professional services agreement was for a period of four years, with an optional one-year extension if mutually agreed upon at the conclusion of the initial 4-year term.

Total costs were not to exceed $2 million based on an assumed average cost of $400,000 per year over the initial four year period term and optional one-year extension. However, increasing costs of services, increased waste disposal facility fees, and higher than expected operational waste output from Roseville’s generation facilities will require additional spending authority of $1.5 million for the remaining 18 months of the five-year term, bringing the total spending authority under this professional services agreement to $3.5 million.

FISCAL IMPACT
This contract amendment will increase the not-to-exceed contract amount from $2,000,000 to $3,500,000. Current funding is included in the Electric Department's FY2024-25 budget in the Electric Fund. Future funding is subject to future year budget approvals.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c}(3) and §15378. An agreement for waste hauling services meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Nathan Ribordy, Power Generation Superintendent
Dan Beans, Electric Utility Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 24-423
Contract PurchaseAgreement
RESOLUTION NO. 24-423
APPROVING CONTRACT PURCHASE AGREEMENT AMENDMENT NO. 2, BY AND

BETWEEN THE CITY OF ROSEVILLE AND ADVANCED CHEMICAL TRANSPORT, LLC

DBA ACTENVIRO, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, Contract Purchase Agreement Amendment No. 2 (3001218) for additional waste hauling services, between the City of Roseville and Advanced Chemical Transport, LLC dba ACTenviro, has been reviewed by the Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said amendment is approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this _ day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
Contract Purchase Agreement 3001218
Supplier Details:

Company Advanced Chemical Transport LLC dba ACTenviro
Contact
Address 6940 Tremont Rd
Dixon, CA 95620
Submit your response to:

Company City of Roseville
Contact Sue Jessup
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1107
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Rob Boal
Contract Purchase Agreement 3001218
Agreement 3001218
Agreement Date 03-JUN-2021
Change Order 4
Change Order Date 12-NOV-2024
Revision 2
Agreement Amount 2,700,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Advanced Chemical Transport LLC dba ACTenviro
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
6940 Tremont Rd
Dixon, CA 95620
(707) 448-3700
()
[email protected]
Description of
Labor,
equipment
and/or materials
AMENDMENT #2
Contract Purchase Agreement 3001218, which was executed on 7/7/2021 and amended on 9/4/2024, is hereby modified as follows:

The agreement amount is modified from $2,000,000.00 to $2,700,000.00. The purpose of this modification is to allow for additional hazardous & non-hazardous waste disposal as called for under City of Roseville Request for Proposal 07-781.

All other provisions of the Agreement shall remain unchanged and in full force and effect.

Please contact Tony Johnson at (916) 746-1656 or [email protected] for questions regarding this agreement.
*The total agreement amount is an approximate value only. The City cannot guarantee whatsoever the actual value of this contract.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 11541 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
08-Jul-2021 30-Jun-2025 Sue Jessup Phone 1-916-746-1107 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 Contract Purchase Agreement 3001218
3 Tremaine Roots
General Manager

COUNCIL COMMUNICATION
CC #: 3666
File #: 0203-06
Title: Oracle Guided Learning - Subscription Amendment
Contact: Lindsay Collishaw 916-774-5199 [email protected] Meeting Date: 12/18/2024
Item #: 7.8.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager to increase the existing agreement with Oracle America, Inc. for the Oracle Guided Learning (OGL) software subscription by $4,080 raising the amount from $40,800 to $44,880, or from $605,818 to $609,898 for the overall Oracle enterprise resource planning (ERP) Agreement.

Additionally, staff recommends that the City Council authorize the City Manager to approve OGL renewals without further Council approval, provided that adequate funds are included in the City Council approved budget each year, until the contract expires or until City staff determines that continuing with the product is not in the City's best interest.

BACKGROUND
In January 2024, the City Council authorized the City Manager to increase the City’s agreement with Oracle for Enterprise Resource Planning (ERP) subscription services to include an additional service, Oracle Guided Learning (OGL), at an annual cost of $40,800. OGL supports the creation and management of city-specific training guides within the ERP system, enhancing communication for finance and human resources/payroll functions. This has led to improved data quality, adherence to process flows, and reduced staff time on correcting procedural errors and handling repetitive support requests. Recognizing the benefits of OGL, staff recommends renewing the OGL service for an additional year. Oracle America, Inc. has advised that the annual renewal rate includes a 10% increase of $4,080, raising the OGL cost from $40,800 to $44,880. If approved, this adjustment will bring the total estimated cost of the City’s Oracle subscription agreement to $609,898.

FISCAL IMPACT
The original agreement with Oracle America, Inc. for Oracle Guided Learning (OGL) was at an annual cost of $40,800. Oracle has informed the City of a 10% increase, bringing the cost to $44,880. The Finance Department has sufficient General Fund resources available to cover the additional $4,080 for the remainder of FY2024-25, and ongoing future costs will be integrated into the Finance Department’s operating budget. Staff projects that future costs for OGL will continue to rise by 10% annually for the remainder of the agreement term. The estimated total costs of the Oracle subscription agreement, including OGL, are as follows: FY2024-25 at $609,898; FY2025- 26 at $636,985; FY2026-27 at $671,302; and FY2027-28 at $707,583.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of an amended ordering agreement for Oracle cloud subscription meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal E – Deliver exceptional city services
Respectfully Submitted,
Lindsay Collishaw, ERP Program Manager
Dennis Kauffman, Assistant City Manager/Chief Financial Officer _____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 24-403
Oracle Guided Learning Ordering Document
RESOLUTION NO. 24-403

APPROVING AN INCREASE TO THE PUBLIC SECTOR AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND ORACLE AMERICA, INC., AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE ORDERING DOCUMENT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Public Sector Agreement for Oracle Cloud services was approved by the City Council in 2022; and
WHEREAS, in January 2024, staff added Oracle Guided Learning services to the current agreement, at an annual cost of $40,800; and
WHEREAS, Oracle America, Inc. has advised that the annual renewal rate includes a 10% increase of $4,080, raising the OGL cost from $40,800 to $44,880; and WHEREAS, the Ordering Document, by and between the City of Roseville and Oracle America, Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Ordering Document is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to execute three (3) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2024, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

ORDERING DOCUMENT
Oracle America, Inc.
500 Oracle Parkway
Redwood Shores, CA
94065
Name CITY OF ROSEVILLE Contact Lindsay Collishaw
Address 311 Vernon St
Roseville CA
95678
Phone Number
Email Address
(916) 774-5199
[email protected]
Renew/Extend Term: 22-Jan-2025 to 21-Jan-2026
Services Period: 12 months
Cloud Services
Data Center
Region
Quantity Term Unit Net Price Net Fee
B109602 - EDU Fusion ERPM Cloud
Guided Learning Service - Hosted
Employee
NORTH

AMERICA
2200 12 mo 1.26 33,264.00
B109604 - EDU Fusion HCM Cloud
Guided Learning Service - Hosted
Employee
NORTH

AMERICA
2200 12 mo 0.44 11,616.00
Subtotal 44,880.00
Fee Description Net Fee
Cloud Services Fees 44,880.00
Net Fees 44,880.00
Total Fees 44,880.00
CPQ-3625649 - 1 Issued by Oracle America, Inc. 30-OCT-2024

Page 1 of 3 ends

A. Terms of Your Order

1. Applicable Agreement:
a. Public Sector Agreement for Cloud Services US-CSA-CPQ-2394342 effective 12-MAY-2022

2. Cloud Payment Terms:
a. Net 30 days from invoice date

3. Cloud Payment Frequency:
a. Quarterly in Arrears

4. Currency:
a. US Dollars

5. Offer Valid through:
a. 23-JAN-2025

6. Service Specifications
a. The Service Specifications applicable to the Cloud Services and the Consulting/Professional Services ordered may be accessed at http:// www.oracle.com/contracts.

7. Services Period
a. The Services Period for the Services commences on the date stated in this order. If no date is specified, then the "Cloud Services Start Date" for each Service will be the date that you are issued access that enables you to activate your Services, and the "Consulting/Professional Services Start Date" is the date that Oracle begins performing such services.

B. Additional Order Terms

1. No Auto-Renewal
Notwithstanding any statement to the contrary in the Service Specifications, the parties expressly agree that the Services acquired under this order will not Auto-Renew.

CITY OF ROSEVILLE Oracle America, Inc.

Signature {{*_es_signer1_signature }} Signature
Name {{*_es_signer1_fullname }} Name
Title {{*_es_signer1_title }} Title
Signature Date {{*_es_signer1_date }} Signature Date
CPQ-3625649 - 1 Issued by Oracle America, Inc. 30-OCT-2024

Page 2 of 3 ends

James Medrano
Contract Specialist II
30-Oct-2024 | 7:16 AM PDT
SPACE
SPACE

BILL TO / SHIP TO INFORMATION
SPACE
SPACE
Bill To Ship To
Customer Name CITY OF ROSEVILLE Customer Name CITY OF ROSEVILLE Customer Address 311 Vernon St
Roseville CA
95678
Customer Address 311 Vernon St
Roseville CA
95678
Contact Name Lindsay Collishaw Contact Name Lindsay Collishaw Contact Phone 1-916-774-5199 Contact Phone (916) 774-5199 Contact Email [email protected] Contact Email [email protected] CPQ-3625649 - 1 Issued by Oracle America, Inc. 30-OCT-2024

Page 3 of 3 ends

COUNCIL COMMUNICATION
CC #: 3699
File #: 0203-10 & 0201-01
Title: Basketball Court Renovations (RFQ 10-3402) - Contract Purchase Agreement Contact: Sue Jessup 916-746-1107 [email protected] Meeting Date: 12/18/2024
Item #: 7.9.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution to approve contract purchase agreement (3004277) with Eclipse Pro dba Resilient Builders and authorize the City Manager to execute the agreement on behalf of the City of Roseville. Additionally, staff recommends Council approve change order authority for a 10% contingency.

BACKGROUND
As part of the City’s commitment to provide a safe and useable park experience, the Parks, Recreation & Libraries Department (PRL) must repair and/or replace older park features. Staff recommends renovating and repairing the basketball court surfaces at Silverado Oaks Park and Santucci Park to ensure a safe and enjoyable experience for our residents.

The basketball courts needing repair have developed large cracks, creating an uneven playing surface causing safety hazards. The cracks also allow water to penetrate below the concrete resulting in greater surface separation. Not repairing the identified sites will ultimately lead to nonusability and accelerate the destruction of play surfaces.

A formal bid was issued with the following responses:

Bidder Grand Total
Eclipse Pro dba Resilient Builders $305,496.00
Elk Grove, CA
TJR Resources, Inc. $320,410.00
Rancho Cordova, CA
TW Concrete $333,500.00
Loomis, CA
Swierstok Enterprise Inc, dba Pro Builders $426,000.00
Orangevale, CA
Frontline General Engineering Construction, Inc. $522,803.78 San Lorenzo, CA
BRCO Constructors, Inc. $635,000.00
Rocklin, CA
RBH Construction, Inc. $742,506.00
Folsom, CA
Vendors were asked to quote a total of 3 basketball court renovations; however, the City has elected to only replace 2 basketball courts at this time.

FISCAL IMPACT
The total amount for the renovations is $210,664. A 10% contingency will bring the total contract authority to a not-to-exceed amount of $231,730.40. Funding is included in the Basketball Court Replacement project in the Parks, Recreation and Library Capital Projects Fund.

ENVIRONMENTAL REVIEW
The proposed project involves the repair of an existing facility. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Sue Jessup, Buyer
Dennis Kauffman, Assistant City Manager/Chief Financial Officer _____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 24-432
Signed CPA
CEQA Exemption
RESOLUTION NO. 24-432

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY

OF ROSEVILLE AND ECLIPSE PRO DBA RESILIENT BUILDERS AND AUTHORIZING

THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a contract purchase agreement (3004277) to provide basketball court renovation labor, equipment and services at the Silverado Park and Santucci Park, by and between the City of Roseville and Eclipse Pro dba Resilient Builders, has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said contract purchase agreement is approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract amount.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2024, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Basketball Courts Renovation Project 2025 Project Location(s): Silverado Oaks Park, 1430 Badovinac Drive, Roseville CA 95747 (APN 476-080-056-000), and Santucci Park, 1831 Morningstar Drive, Roseville, CA 95747 (APN 017-162-070-000).

Project Description: The project would approve a contract for the repair of aging basketball courts at Silverado Oaks Park and Santucci Park. The basketball courts developed large cracks, which create an uneven playing surface causing safety hazards.

The concrete surfaces must be removed and replaced to ensure continued usability of the courts. The renovation will replace the existing outdoor basketball court surfaces so that they provide safe playing surfaces. All work will occur within the existing footprint of the basketball courts, and there are no environmentally sensitive resources located onsite.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Parks, Recreation and Libraries Department
Reason why this Project is Exempt: This project qualifies for a Class 1 Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 consists of the….repair…of existing public or private structures, facilities… involving negligible or no expansion of existing or former use…” The project is a repair of the existing basketball courts at Silverado Oaks Park and Santucci Park and would not expand use beyond existing levels. Furthermore, no environmentally sensitive resources are located within the project sites; therefore, the Class 1 Exemption is applicable to the proposed project.

Lead Agency Contact Person: Kelly Appier, Parks, Recreation and Libraries Department, 316 Vernon Street, Roseville, CA 95678. (916) 774-5927 Signature: Date: 11/13/2024
Jessica Lynch, Environmental Coordinator
City of Roseville

COUNCIL COMMUNICATION
CC #: 3661
File #: 0203-02
Title: Fuel and Lubricants (SACOG RFP 2023-24-10) - Contract Purchase Agreement Contact: Becky Philipp 916-746-1110 [email protected] Meeting Date: 12/18/2024
Item #: 7.10.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution to approve contract purchase agreement (3004223) with Hunt & Sons LLC as the selected bidder for Sacramento Area Council of Governments (SACOG) Request for Proposals No. 2023-24-10 (RFP) for the supply and delivery of fuel to various City departments and authorize the City Manager to execute it on behalf of the City of Roseville.

The bid allowed for two optional renewal years at one-year intervals. Staff further requests authorization to continue utilizing the remaining optional renewal years of the bid contract without further Council approvals, provided that the applicable budget is approved by the City Council each year, or until the contract expires, or until City staff determines that continuing with the same vendor is not in the City's best interest.

BACKGROUND
Various City departments have recurring demands for bulk automotive fuels used in ongoing operations to operate City vehicles and equipment.

In May 2024, the City participated in a regional RFP led by the SACOG. The RFP was for the purchase of bulk automotive fuels, renewable diesel fuel, commercial cardlock automotive fuels, automotive oil and lubrication products and other related products on an as-needed basis.

SACOG is an association of local governments representing six counties, twenty-two cities, as well as special districts and school districts in the Sacramento Region. The regional consolidation of fuel and lubricant purchases into a single bid resulted in significant cost savings to the City.

FISCAL IMPACT
The initial contract through August 31, 2027 is $12,850,000. Funding is included in departmental budgets in various City funds. Future spending is contingent upon Council approval of the City budget. The estimated spending for the optional renewal years, by fiscal year, is as follows:

FY2027-28, $4,476,996; FY2028-29, $4,496,000: FY2029-30 $749,833.

Hazardous material transport consistent with applicable safety regulations should not result in a significant environmental effect. Therefore, the proposed contract purchase agreement does not include the potential for significant environmental effect and is not subject to CEQA.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Respectfully Submitted,
Becky Philipp, Purchasing Supervisor
Dennis Kauffman, Assistant City Manager/Chief Financial Officer _____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 24-401
Contract PurchaseAgreement
RESOLUTION NO. 24-401

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY

OF ROSEVILLE AND HUNT AND SONS LLC, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a contract purchase agreement (3004223) for fuel and lubricants, by and between the City of Roseville and Hunt and Sons LLC, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to execute two (2) additional one (1) year renewal without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.

PASSED AND ADOPTED by the Council of the City ofRoseville this day of , 2024, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
Contract Purchase Agreement 3004223
Supplier Details:

Company Hunt & Sons LLC
Contact Lindsey Grant
Address 5725 Alder Ave
Sacramento, CA 95828
Submit your response to:

Company City of Roseville
Contact "Becky" Rebecca Philipp
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1110
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

The following guidelines must be followed for the signature block on the agreement:

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB Contract Purchase Agreement 3004223
Agreement 3004223
Agreement Date 30-OCT-2024
Change Order 1
Change Order Date 30-OCT-2024
Revision 1
Agreement Amount 12,850,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Hunt & Sons LLC
5725 Alder Ave
Sacramento, CA 95828
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
()
()
[email protected]
Description of
Labor,
equipment
and/or materials

THE SERVICES CALLED FOR UNDER SACRAMENTO AREA COUNCIL OF

GOVERNMENTS (SACOG) REQUEST FOR PROPOSAL FOR COOPERATIVE PURCHASING AGREEMENT FOR FUELS AND LUBRICANTS RFP 2023-24-10 AND

CONTRACTOR'S PROPOSAL THERETO TITLED HUNT & SONS, LLC SACOG -

BULK GASOLINE, DIESEL FUEL & RELATED PRODUCTS (HEREINAFTER "PROPOSAL") THE TERMS AND SCOPE OF WORK OF SACRAMENTO AREA COUNCIL OF GOVERNMENT (SACOG) FOR RFP 2023-24-10 AND CONTRACTOR'S

PROPOSAL ARE HEREIN MADE PART OF THIS CONTRACT PURCHASE AGREEMENT AND FULLY INCORPORATED BY REFERENCE.

START DATE: UPON EXECUTED AGREEMENT
END DATE: 8/31/27
PLEASE CONTACT AMY KEEMA IN THE FLEET DIVISION AT (916) 774-1730 OR [email protected] FOR QUESTIONS REGARDING THIS AGREEMENT. *The total agreement amount is an approximation only. The City does not guarantee whatsoever the actual value of this contract.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 16068 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
"Becky" Rebecca Philipp Phone 1-916-746-1110
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB Contract Purchase Agreement 3004223

Contract Terms and Conditions

1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.

9. All fair employment practices must be adhered to. In addition, if the project referenced on this service agreement is a Public Works project, all prevailing wage laws must be complied with. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir. ca.gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.

10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management 3 Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB Contract Purchase Agreement 3004223

and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.

Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Contractor shall comply with all federal, state, and local laws and ordinances, including 4 Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB Contract Purchase Agreement 3004223

but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original hereof.

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

19. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs. and lightduty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions and air pollutants. For more information, visit the CARB Advanced Clean Fleet webpage at https://ww2.arb.ca. gov/our-work/programs/advanced-clean-fleets.

20. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.

21. If the project referenced on this agreement is a Public Works project, then the following 5 Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB Contract Purchase Agreement 3004223

shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

22. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local department or agency.

23. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $250 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at: https://www.roseville.ca.
us/government/departments/city_clerk/transparency/levine_act.

24. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

25. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
6 Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB X
NA
NA
00849709
Contract Purchase Agreement 3004223

City Reserves the right to withhold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

General T&C
REV 3/21/24 JS
7 Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB Contract Purchase Agreement 3004223

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
8 Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB Contract Purchase Agreement 3004223

Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:_X__
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 9 Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB Contract Purchase Agreement 3004223

CALIFORNIA AIR RESOURCES BOARD REGULATION COMPLIANCE
Please indicate whether the Contractor is subject to, and/or in compliance with, the following regulations of the California Air Resources Board.

In-Use Off-Road Diesel-Fueled Fleets Regulation
1) Will vehicles subject to Cal. Code Regs., tit. 13, §§ 2449 et seq. be used for the project? This includes, but is not limited to:
a) Vehicles with a diesel-fueled or alternative diesel fueled off-road compressionignition engine with maximum power (max hp) of 25 horsepower (hp) or greater provided that the vehicle cannot be registered and driven safely on-road or was not designed to be driven on-road, even if it has been modified so that it can be driven safely on-road
b) Workover rigs
c) Certain two-engine vehicles
Yes ____ No ____
2) If you answered "Yes" to 1), you must submit a valid Certificate of Reported Compliance to the City as provided in Cal. Code Regs., tit. 13, § 2449(n).

Advanced Clean Fleets Regulation
Pursuant to Cal. Code Regs., tit. 13, § 2013(i)(1), the Contractor shall submit to the City a document evidencing that it is listed on the CARB Advanced Clean Fleets webpage as a compliant fleet OR a signed statement stating that it is not subject to the High Priority and Federal Fleets regulation of title 13, CCR section 2015 through 2015.6.

The High Priority Fleets regulation applies to, without limitation, entities with more than $50 million in gross annual revenues and/or which own, operate, or direct the operation of 50 or more vehicles in the total fleet.
1) Is the Contractor subject to the High Priority and Federal Fleets regulation of title 13, CCR section 2015 through 2015.6?
Yes ____ No ____
2) If you answered "Yes" to 1), you must submit a document evidencing that you are listed on the CARB Advanced Clean Fleets webpage as a compliant fleet.

Signature: _____________________________
Title: __________________________________
CARB Compliance
Rev 2/15/24 MC
10 Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB General Manager
X
X
Contract Purchase Agreement 3004223

Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 11 Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB 11/1/2024
Lindsey Grant
General Manager
DocuSign Envelope ID: 4749B558-6FCA-43A5-91D4-B595639FE9FA

April, 2022
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine
Dear Vendor:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-ExecutiveOrder.pdf.

The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.

This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctionsprograms-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

Please note that for any agreements or grants valued at $5 million or more you must report to the City of Roseville your compliance with economic sanctions including steps you have taken in response to Russia's actions in Ukraine, including, but not limited to, desisting from making new investments in, or engaging in financial transactions with, Russian entities, not transferring technology to Russia or Russian entities, and directly providing support to the government and people of Ukraine.

Sincerely,
4/25/2022
Shannon Wiest
City of Roseville
Purchasing and Warehouse Manager
Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB Docusign Envelope ID: 9ECD57A4-C5DC-4B3F-B44C-E89762ACB0AB

COUNCIL COMMUNICATION
CC #: 3670
File #: 0203-04
Title:

Restoration and Remediation Management Services (RFP 01-079) - Contract Purchase Agreement
Contact: Darci Carpenter 916-774-5702 [email protected] Meeting Date: 12/18/2024
Item #: 7.11.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a contract purchase agreement with ATI Restoration LLC to provide on-call restoration and remediation management services.

Staff also requests authority for the City Manager or his designee to execute four (4) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.

BACKGROUND
In August of 2024, the Public Works Department issued Request for Proposals No. 01-079 for Restoration and Remediation Management Services, seeking proposals to provide on-demand emergency remediation, restoration, and reconstruction services in response to various emergency situations. These services include water extraction, mitigation, and restoration; fire, smoke, and water damage mitigation and restoration; vandalism cleanup; biohazard cleanup; sewage decontamination; deodorization; mold remediation; and debris removal. Additionally, the contract covers emergency construction for damage mitigation (limited to the repair of preexisting facilities, with no new construction) and the abatement of asbestos-containing materials.

Eight companies submitted proposals. The proposals were evaluated on qualifications, experience, cost and the overall proposal. ATI Restoration LLC was rated the highest, and staff is recommending ATI Restoration be awarded a contract.

FISCAL IMPACT
The value of the initial agreement is $125,000 for the remainder of FY2024-25, not to exceed annual budgeted amounts. Funding for this year is included in the Building Maintenance and Facility Rehabilitation Division FY2024-25 budget in the Facility Services Fund. The funds will be encumbered one year at a time pending Council approval of the budget for each year. Projected spending for the optional renewal years is as follows: FY2025-26, $150,000, FY2026-27, $175,000, FY2027-28, $200,000 and FY2028-29, $225,000.

ENVIRONMENTAL REVIEW
The proposed project involves maintenance, repair or minor tenant improvements to existing City facilities. These activities are categorically exempt from the California Environmental Quality Act (CEQA) as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared, is on file with the City Clerk's Office, and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional city services
Respectfully Submitted,
Darci Carpenter, Administrative Technician
Jason Shykowski, Public Works Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 24-409
CPA 3004256 - ATI Restoration LLC
CEQA EXEMPTION1 - ATI (RFP 01-079)
RESOLUTION NO. 24-409

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY

OF ROSEVILLE AND ATI RESTORATION LLC, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a contract purchase agreement (3004256) for restoration and remediation management services, by and between the City of Roseville and ATI Restoration LLC, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to execute four (4) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2024, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Restoration & Remediation Management Services – Contract Purchase Agreements Project Location(s): City-owned and operated facilities Project Description: Public Works staff recommends Council approves a contract purchase agreement to provide on-demand emergency remediation, restoration, and reconstruction services in response to various emergency situations at City-owned and operated facilities. These services include, but are not limited to, water extraction, mitigation, and restoration; fire, smoke, and water damage mitigation and restoration; vandalism cleanup; biohazard cleanup; sewage decontamination; deodorization; mold remediation; and debris removal. Additionally, the contract covers emergency construction for damage mitigation (limited to the repair of pre-existing facilities, with no new construction) and the abatement of asbestos-containing materials.to provide on-call restoration and remediation management services. The agreement would also authorize up to four optional renewal years of the contract without further Council action. This project would provide for ongoing building and facility maintenance and would not result in an expansion of use or capacity.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Public Works Department Reason why this Project is Exempt: This project qualifies for a Class 1 Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 consists of the …. Repair, maintenance, … or minor alteration of existing public facilities, ….involving negligible or no expansion of existing or former use…. Examples include but are not limited to: (a) Interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances…”
The project is generally confined to within existing City facilities and on City property and would not result in expansion of use. No environmentally sensitive resources are located within any of the properties; therefore the Class 1 exemption is applicable to the proposed project.

Lead Agency Contact Person: Darci Carpenter, Public Works Department – Facility Services, 2005 Hilltop Circle, Roseville, CA 95747. (916) 774-5702.

Signature: Date: 11/18/2024
Jessica Lynch, Environmental Coordinator
City of Roseville

COUNCIL COMMUNICATION
CC #: 3680
File #: 0800-02
Title:

Dry Creek Wastewater Treatment Plant and Pleasant Grove Wastewater Treatment Plant Biosolids Handling – Contract Purchase Agreements Contact: Jason Fick 916-746-1940 [email protected]
Meeting Date: 12/18/2024
Item #: 7.12.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt two resolutions to approve Contract Purchase Agreements #3004281 and #3004282 with Synagro-WWT, Inc. to provide biosolids handling services to the Dry Creek Wastewater Treatment Plant and Pleasant Grove Wastewater Treatment Plant, respectively, and authorize the City Manager to execute them on behalf of the City of Roseville
Additionally, staff requests authority for the City Manager or his designee to execute four (4) additional one (1) year renewals for both contract purchase agreements without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendors is not in the City's best interest.

BACKGROUND
The City of Roseville, Environmental Utilities Department (City) owns and operates two regional wastewater treatment plants that treat wastewater flow from customers within the City’s limits, and from two other regional partners including South Placer Municipal Utility District (SPMUD), and unincorporated areas of Placer County. The two regional plants are the Dry Creek Wastewater Treatment Plant (DCWWTP) and the Pleasant Grove Wastewater Treatment Plant (PGWWTP).

Both plants produce biosolids that need to be disposed of within the established regulatory requirements, pollutant limits, management practices, and operational standards outlined in Title 40 of Code of Federal Regulations Part 503 (40 CFR 503) for the use or disposal of sewage sludge.

DCWWTP produces approximately 11,500 wet tons of Class B, 40 CFR 503 compliant, biosolids annually. PGWWTP produces approximately 11,000 wet tons of Class B, 40 CFR 503 compliant, biosolids annually.

On September 16, 2024, the Environmental Utilities Department (EUD) released a Request for Proposals (RFP) #08-148, looking for qualified firms to provide a comprehensive biosolids handling services for both DCWWTP and PGWWTP.

One (1) proposal from Synagro-WWT, Inc. was received by the City Clerk’s office for review and consideration. Based upon review of the proposal by EUD’s Proposal Evaluation Committee, it was determined to be acceptable based on the evaluation criteria outlined in the RFP including cost, qualifications, and experience.

FISCAL IMPACT
The estimated total cost for the services for the two contract purchase agreements is $2,650,000 for year one; $2,850,000 for year two; $3,050,000 for year three; $3,150,000 for year four; and $3,150,000 for year five. The total not-to-exceed cost for the two agreements including the four additional one (1) year renewals is $14,850,000. Funding will be provided from the Environmental Utilities Department’s annual operating budgets in the Wastewater Operations Fund.

ENVIRONMENTAL REVIEW
The proposed project involves the operation of two existing facilities. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional city services
Respectfully Submitted,
Jason Fick, Wastewater Operations Superintendent
Richard D. Plecker, Environmental Utilities Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 24-415
Contract PurchaseAgreement 3004281 (Dry Creek WWTP)
Resolution 24-416
Contract PurchaseAgreement 3004282 (Pleasant Grove WWTP) Successful Proposal
Notice of Exemption (CEQA)
RESOLUTION NO. 24-415

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND SYNAGRO-WWT, INC., AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a contract purchase agreement (3004281) to provide biosolids handling services to the Dry Creek Wastewater Treatment Plant, by and between the City of Roseville and Synagro-WWT, Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2024, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
Contract Purchase Agreement 3004281
Supplier Details:

Company Synagro WWT Inc
Contact John Pugliaresi
Address 435 Williams Ct Ste 100
Baltimore, MD 21220
Submit your response to:

The following guidelines must be followed for the signature block on the agreement:

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Docusign Envelope ID: 426284E6-1A7B-492A-B098-EC54846AC533 Contract Purchase Agreement 3004281
Agreement 3004281
Agreement Date 13-NOV-2024
Change Order 1
Change Order Date 14-NOV-2024
Revision 1
Agreement Amount 1,350,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Synagro WWT Inc
435 Williams Ct Ste 100
Baltimore, MD 21220
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
()
()
[email protected]
Description of
Labor,
equipment
and/or materials
The services called for under City of Roseville Request for Proposal and contractor's proposal thereto titled 'Dry Creek and Pleasant Grove Wastewater Treatment Plants Biosolids Handling' dated 10/8/2024 (hereinafter "Proposal"). The terms and scope of work of City of Roseville Request for Proposal and contractor's Proposal are herein made part of this Agreement and fully incorporated by reference.

Please contact Alexandria Alvarez in the Environmental Utilities Department for questions on this agreement at (916) 746-1814 or [email protected]. *Total agreement is an approximate value only. The City does not guarantee whatsoever the actual amount to be spent.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 15003 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jan-2025 31-Dec-2025 Sue Jessup Phone 1-916-746-1107 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 Docusign Envelope ID: 426284E6-1A7B-492A-B098-EC54846AC533 Contract Purchase Agreement 3004281

Contract Terms and Conditions

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Contractor shall comply with all federal, state, and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

19. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions and air pollutants. For more information, visit the CARB Advanced Clean Fleet webpage at https://ww2.arb.ca. 5 Docusign Envelope ID: 426284E6-1A7B-492A-B098-EC54846AC533 Contract Purchase Agreement 3004281

gov/our-work/programs/advanced-clean-fleets.

21. If the project referenced on this agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

23. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $250 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.

24. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of 6 Docusign Envelope ID: 426284E6-1A7B-492A-B098-EC54846AC533 Contract Purchase Agreement 3004281

accomplishing the result desired and exercises its own expert independent judgement.

26. Force Majeure. Neither Party shall be liable to the other Party for breach or for failure or delay in the performance of its obligations hereunder caused by any act or occurrence beyond its reasonable control, including, but not limited to: fires; floods; strikes (except any strikes involving a Party's personnel); a change in Federal, State, or local law or ordinance; orders or judgments of any Federal, State or local court, administrative agency or governmental body; change in permit conditions or requirements; accidents; extreme weather conditions including, for example, hurricanes, tornadoes, unusually high amounts of precipitation, unusual extremes of temperature or wind, or unusually extended periods of adverse weather conditions; acts of war, aggression or terrorism (foreign or domestic); equipment failure (other than due to the inadequate maintenance thereof); and acts of God. It is specifically understood that, without limitation, none of the following acts, events or circumstances shall constitute an act or occurrence beyond a Party's reasonable control: (i) reasonably anticipated weather conditions normal for the region in which the work is performed or (ii) any failure to pay any sums in accordance with the terms of this Agreement. Whenever the provisions of this Section are believed to apply, the Party relying thereon shall give prompt notice to the other Party of the circumstances, the basis for applicability of this Section and the time required to cure such breach or delay and Contractor and Customer shall use reasonable best efforts to agree on appropriate mitigating actions under the circumstances. This provision provides performance (including schedule) and financial relief if a Force Majeure event interferes with the Contractor's performance.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City Reserves the right to withhold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

General T&C
REV 3/21/24 JS
7 Docusign Envelope ID: 426284E6-1A7B-492A-B098-EC54846AC533 X
N/A
801688
1000006919
Contract Purchase Agreement 3004281

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Hazardous Materials:_X___
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
8 Docusign Envelope ID: 426284E6-1A7B-492A-B098-EC54846AC533 Contract Purchase Agreement 3004281

Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 9 Docusign Envelope ID: 426284E6-1A7B-492A-B098-EC54846AC533 Contract Purchase Agreement 3004281

CALIFORNIA AIR RESOURCES BOARD REGULATION COMPLIANCE
Please indicate whether the Contractor is subject to, and/or in compliance with, the following regulations of the California Air Resources Board.

Signature: _____________________________
Title: __________________________________
CARB Compliance
Rev 2/15/24 MC
10 Docusign Envelope ID: 426284E6-1A7B-492A-B098-EC54846AC533 X
X
Contract Administration Manager
Contract Purchase Agreement 3004281

Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 11 Docusign Envelope ID: 426284E6-1A7B-492A-B098-EC54846AC533 Emil Kneis
Rhylee Callan
11/21/2024
Contract Administration Manager
Sales Support Manager
11/21/2024
DocuSign Envelope ID: 4749B558-6FCA-43A5-91D4-B595639FE9FA

April, 2022
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine
Dear Vendor:

Sincerely,
4/25/2022
Shannon Wiest
City of Roseville
Purchasing and Warehouse Manager
Docusign Envelope ID: 426284E6-1A7B-492A-B098-EC54846AC533 Docusign Envelope ID: 426284E6-1A7B-492A-B098-EC54846AC533 Docusign Envelope ID: 426284E6-1A7B-492A-B098-EC54846AC533 RESOLUTION NO. 24-416

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND SYNAGRO-WWT, INC., AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a contract purchase agreement (3004282) to provide biosolids handling services to the Pleasant Grove Wastewater Treatment Plant, by and between the City of Roseville and Synagro-WWT, Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City ofRoseville this day of , 2024, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
Contract Purchase Agreement 3004282
Supplier Details:

Company Synagro WWT Inc
Contact John Pugliaresi
Address 435 Williams Ct Ste 100
Baltimore, MD 21220
Submit your response to:

The following guidelines must be followed for the signature block on the agreement:

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Docusign Envelope ID: 072F810A-30F4-4522-81E5-5504B9B48494 Contract Purchase Agreement 3004282
Agreement 3004282
Agreement Date 13-NOV-2024
Change Order 1
Change Order Date 14-NOV-2024
Revision 1
Agreement Amount 1,300,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Synagro WWT Inc
435 Williams Ct Ste 100
Baltimore, MD 21220
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Please contact Danika Spain in the Environmental Utilities Department for questions on this agreement at (916) 746-1914 or [email protected]. *Total agreement is an approximate value only. The City does not guarantee whatsoever the actual amount to be spent.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 15003 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jan-2025 31-Dec-2025 Sue Jessup Phone 1-916-746-1107 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 Docusign Envelope ID: 072F810A-30F4-4522-81E5-5504B9B48494 Contract Purchase Agreement 3004282

Contract Terms and Conditions

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

19. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions and air pollutants. For more information, visit the CARB Advanced Clean Fleet webpage at https://ww2.arb.ca. 5 Docusign Envelope ID: 072F810A-30F4-4522-81E5-5504B9B48494 Contract Purchase Agreement 3004282

gov/our-work/programs/advanced-clean-fleets.

23. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $250 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.

24. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of 6 Docusign Envelope ID: 072F810A-30F4-4522-81E5-5504B9B48494 Contract Purchase Agreement 3004282

accomplishing the result desired and exercises its own expert independent judgement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City Reserves the right to withhold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

General T&C
REV 3/21/24 JS
7 Docusign Envelope ID: 072F810A-30F4-4522-81E5-5504B9B48494 X
N/A
801688
1000006919
Contract Purchase Agreement 3004282

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Hazardous Materials:_X___
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
8 Docusign Envelope ID: 072F810A-30F4-4522-81E5-5504B9B48494 Contract Purchase Agreement 3004282

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 9 Docusign Envelope ID: 072F810A-30F4-4522-81E5-5504B9B48494 Contract Purchase Agreement 3004282

CALIFORNIA AIR RESOURCES BOARD REGULATION COMPLIANCE
Please indicate whether the Contractor is subject to, and/or in compliance with, the following regulations of the California Air Resources Board.

Signature: _____________________________
Title: __________________________________
CARB Compliance
Rev 2/15/24 MC
10 Docusign Envelope ID: 072F810A-30F4-4522-81E5-5504B9B48494 Contract Administration Manager
X
X
Contract Purchase Agreement 3004282

Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 11 Docusign Envelope ID: 072F810A-30F4-4522-81E5-5504B9B48494 Emil Kneis
Rhylee Callan
Contract Administration Manager
11/22/2024
11/22/2024
Sales Support Manager
DocuSign Envelope ID: 4749B558-6FCA-43A5-91D4-B595639FE9FA

April, 2022
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine
Dear Vendor:

Sincerely,
4/25/2022
Shannon Wiest
City of Roseville
Purchasing and Warehouse Manager
Docusign Envelope ID: 072F810A-30F4-4522-81E5-5504B9B48494 Docusign Envelope ID: 072F810A-30F4-4522-81E5-5504B9B48494 Docusign Envelope ID: 072F810A-30F4-4522-81E5-5504B9B48494 Proposal for
RFP 08-148
Dry Creek and Pleasant Grove WastewaterTreatment
Plants Biosolids Handling
to the
CITYOF

ROSEVILIE
C A I I F 0 R N I A
Submitted onOctober 8, 2024
r
I
‘NAGR

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
100
SYNAGF?
OCTOBER 7, 2024
City of RosevilleCity Clerk Department311 Vernon Street Rosevifle, CA 95678
Re: RFP 08-148; Dry Creek and Pleasant Grove Wastewater Treatment Plants BiosolidsHandling Ladies and Gentlemen:Svnagro-\X’WT, Inc. (Synagro) is pleased to respond to the City of Roseville’s Request for Proposals for Anaerobic Digester Cleaning and have enclosed our proposal for your revie\v.

Our key contact for the City is:

Mr. John Pugharesi, Sr. Area Sales ManagerSynagro-\VV(T, Inc. 3110 Gold Canal Drive, Suite E, Rancho Cordova, CA 95670 [email protected]
(916) 862-9306 office; (650) 333-0729 mobile; (916) 853-2065 fax Svnagro will perform the services and adhere to the requirements described in the RFP, including Addendum 1, posted September 25, 2024; Addendum 2, posted September 30, 2024; and all answers to questions posted to the City’s procurement portal.Having provided hiosolids management services for the City in the past, we are intimately familiar with the \X’\X’TP operations, personnel and biosolids management needs and look forward to working with your staff on this project.

Snagro appreciates this opportunity Should you have any questions regarding our submittal, pleasecontact me at by phone or e-mail. We look forward to hearing from ou soon. \X’arm regards,
o& P9&e
John Pugliaresi
Senior Area Sales Manager
J P:sh
5ite LO0 S’v’N1GRO
August 12, 2024
Delegation of Authority
Emil Kneis
I, Kaivan Desai, President and Chief Financial Officer of Synagro Technologies, Inc., and all its affiliates and subsidiaries, hereby delegate to Emil Kneis, Sales Support Manager, authority tosign as an officer or as an authorized signatory/person binding proposals, awarded contracts, contract renewals, contract extensions, bid bonds and performance/payment bonds. Also, I delegate to Emil Kneis the authority to sign as an officer or as any authorized signatory/person any business-related applications and other agreements as necessary to provide uninterruptedservice to current and new customers.

Such authority does not alter Synagro’s internal approval processes. This delegation of authority is valid from the date of this letter until revoked by me.

Kaivan
President and Chief Financial Officer
YOUR PARTNER FORA CLEANER, GREENER WORLD - - 0

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Table of Contents
A Firm’s Qualifications
B Experience and References
C Qualifications of Team
D Beneficial Use Plan
E Service Plan
F Cost Proposal
G Required Statements/Documents
H Exceptions
I Competency of Proposers
ROSIYILLE Proposal for Dry Creek and Pleasant Grove WWTP Biosolids HandlingC A L I F 0 R N I A

YOUR PARTNER FOR A CLEANER,
GREENER WORLD 0
A: Firm’s Qualifications
Founded in 1986, Synagro’s core business is the
environmentally sound and economically viable managementof municipal biosolids, including project development,operations and biosolids product distribution. Through this focus, Synagro has grown to be North America’s leading
provider of high-quality, cost-effective biosolids management and beneficial use solutions. We have been successfully meeting the biosolids management needs of hundreds ofgenerators for more than 45 years. Synagro’s experience in all areas of biosolids management is unparalleled.

S
Biosolids
Management
Experience
45+ years
Annual
Revenue> $300
million
Number of
Synagro annually manages more than 14 million tons of wastewater biosolids and other organic by products. Synagro employs a team of 1000+ professional engineers, soil scientists, agronomists, construction managers, financial managers and the largest, most diverse operational staff in the industry. Our team is dedicated to working with our clients to find the right solution to their organicresiduals management challenges. Synagro, and its subsidiaries, are at the forefront of the environmental movement to safely process and market organic residual materials for beneficial uses.

Svnagro owns no proprietary technology which enables us to offer nearly all commercially viableprocessing options and product marketing channels for biosolids and organic residuals and allows us to develop projects that fit a municipality’s unique needs. Our breadth of experience developing, building, financing as necessary, and operating and maintaining the complete range of biosolids options listed below is unique to Synagro.
• Mobile dewatering• Land application and reclamation• Lagoon and digester cleaning• Alkaline stabilization• Rail transportation ROSEVILLE Proposal for Dry Creek and Pleasant Grove WVVTP Biosolids HandlingC A L I F 0 R N I A • Heat-drying and pelletization• Composting• Incineration• Digestion• Product marketing • Dewatering (installation and operation)

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Synagro currently operates 19 heat-drying facilities, three thermal processing facilities serving multipleregional generators, 9 composting facilities (8 of which provide an outlet for numerous generators), more than a dozen alkaline stabilization facilities, and in excess of 75 permanent and mobile dewatering facilities.

In addition, we provide final product distribution as a key component of many of these projects. Our Product Sales and I\Iarketing team is responsible for successfully managing approximately 300,000tons per year of AllGro® compost and 170,000 tons of Granulite® fertilizer pellets (heat-dried biosolids). We have unrivalled understanding of the markets for these products and continuouslywork to broaden the suite of outlets for these materials. As an example, Synagro pioneered the use of heat-dried biosolids as an alternative fuel resource in cement manufacturing. When Svnagro operates a facility, we include product distribution services in our operation; however, we also work with municipally operated facilities to assist in managing their products.

In December 2020, Synagro was acquired by West Street Infrastructure Partners III, an infrastructure investment fund managed by Goldman Sachs Merchant Banking Division. Founded in 1869, The Goldman Sachs Group, Inc. is a leading global investment banking, securities, and investment management firm. Goldman Sachs Merchant Banking Division MBD) is the primary center for the firm’s long-term principal investing activity. MBD is one of the leading private capital investors in the world with investments across private equity, infrastructure, private debt, growth equity and real estate.

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ROSEVILLE Proposal for Dry Creek and Pleasant Grove W’NTP Biosolids HandlingC A I I 0 R N I A w
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B: Experience and References
Synagro is one of the largest providers of in plant solids handling and removal services for the municipal water and wastewater sector as well as numerous industrial sectors, such as food and beverage and pulp and paper. Synagro maintains a fleet of more than 50 mobile dewatering units (belt presses and centrifuges) and more than a dozen mobile dredges to service clients m approximately 35 states. These services include the cleaning of digesters, primary and secondary clarifiers, oxidation channels and sludge lagoons of all sizes. Synagro’s Northern California servicesoperation, with its regional office in Rancho Cordova, California, supports all of the in-plant services that are performed in the company’s West Region.

The proximity of the in-plant services hub is critical to the support of a project such as Roseville’s in that the project can be resupplied or equipment replaced within hours without impacting limited storage area on the City’s plant site.

Project References
City of Stockton
2500 Navy Drive, Stockton, CA 95206Contact: Ali Gharegozloo, P.E.209-937-8787; agharegozloostocktonca.gov Project description: transport and disposal or end use of biosolidsProject date: 7/1/98-present East Bay Municipal Utilities District
2020 Wake Ave., Oakland, CA 94607Contact: Rebecca Overacre510-853-4968; [email protected] Project description: transport and disposal or end use of class b biosolids Project date: January 2018-presentUnion Sanitaty District 5072 Benson Rd., Union City, CA 94587
Contact Name: Marcus Lee
510-477-7568; [email protected]
Project description: transport and disposal or end use of class b biosolids Project date: July 1991-present
CFYOF ‘ —ROSEVILLE Proposal for Dry Creek and Pleasant Grove W’vVTPs Biosolids Handling C A I I F 0 F N I A

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Additional Biosolids Management Oualifications and Experience Synagro offers virtually all commercially viable processing options and product marketing channels for biosolids and organic residuals includmg: heat drying and pelletizanon, incineration, composting, alkaline stabilization, digestion, dewatering, land application, and more. Tbis abthtv to offer the complete range of biosolids options is unique to Synagro and allows us to develop projects that fit a municipality’s unique needs. In addition, this breadth of experience provides us with an in-depthunderstanding of biosolids that other companies simply do not possess.

As the industry leader in providing various forms of project delivery options, we have extensive experience developing and managing biosolids facility design-build-own-operate (DBOO) projects.

We currently operate nine heat-drying facilities, three thermal processing facilities, four composting facilities, over a dozen alkaline stabilization facilities, and approximately 70 permanent and mobile dewatering facilities.

Synagro has industry-leading biosolids processing facility development and operating experience, as evidenced with over 100 collective years of successfully operating drying/pelletizing and composting facilities. Svnagro has more experience in operating dryer facthties than any other company.

Synagro’s extensive operational experience helps us to continually improve on the planning, design,construction and operation of successful biosolids drying and pelletization systems. Currently,Synagro operates municipal biosolids dryers at ten municipalities including Philadelphia, Pennsylvania; Baltimore, Maryland (2); Sacramento, California; Honolulu, Hawaii; Pinellas County, Florida; Stamford, Connecticut; Hagerstovn, Maryland, Camden County, New Jersey and North Andover, Massachusetts. Each of these drying facilities was delivered on time and within budget.

In short, Synagro has more specialized expertise developing and managing large biosolids treatmentfacilities than any other company in North America. We have $1 billion in committed long-term contract revenues at our 16 operating biosolids processing facilities. These projects totaledapproximately $500 million in capital infrastructure value.

CYOF ‘ROSE’YILLE Proposal for Dry Creek and Pleasant Grove WWTPs Biosolids Handling C A I I F 0 R N I A
California Secretary of State Registration
10/2/2024

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
SYNAGRO-WWT,, INC. (1629886) >1
Request Cert,f,cate
in’t,aI Filing 12122/1988
Date
Status Active
Standing — Good
SOS
Standing - Good
F TB
Standing - Good
Agenz
Standing - Good
VCFCF
Formed l MARYLAND
Fntdy Type Stock Corporation - Out of State - Stock
Principal 435 WILLIAMS COURT. SUITE 100
Address BALTIMORE, MD 21220
Mailing 435 WILLIAMS COURT. SUITE 100
Address BALTIMORE.MD21220
Statement 12/31/2024
of Info Due
Dote
Agent 1505 Corporation

C T CORPORATION SYSTEM

CA AMANDA GARCIA
Registered 330 N BRAND BLVD. GLENDALE. CA
Corporate
(1505) GABRIELA SANCHEZ
Agent 330 N BRAND BLVD. GLENDALE. CA
Authorized
Employee(s) DAISY MONTENEGRO
330 N BRAND BLVD. GLENDALE. CA

BEATRICE CASAREZ-BARRIENTEZ
330 N BRAND BLVD. GLENDALE. CA

JESSIE GASTELUM
330 N BRAND BLVD. GLENDALE. CA
ROSIiLLE Proposal for Dry Creek and Pleasant Grove WWTPs Biosolids Handling C A I I F 0 F N I A

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
C: Qualifications of Team
Synagro directs and manages its projects using experienced people in key positions. Managers have full responsibility and authority to assign, direct and monitor Synagro resources for successful completion of a project. Synagro’s key personnel for the City of Roseville’s biosolids are:Craig Geyer, Regional Vice President — see attached resumeSimaranpreet Kaur, Area Direction — see attached resume Jçn Pugliaresi. Sr. Area Sales Manager
John Pugliaresi has a combined 30+ years’ experience in the environmental management field with Norcal Solid Waste Systems, USA Waste Services, Waste Management and Synagro Technologies.

His areas of expertise include finance/accounting, operations management and sales. As part of hisduties with Synagro, John has prepared applications for changes in refuse collection and disposal rates for the City and County of San Francisco and implemented operations performancemonitoring programs. He is responsible for the development of all Synagro service projects throughout the West Region of the United States. John has a Bachelor of Science Degree in Accounting and received his Certified Public Accountant certification in 1982. His extensive experience in finance has enhanced his ability in operational planning and management.

Jose Valencia, Technical Services Manager
Jose Valencia has been an integral member of Synagrots Technical Services group for more than five years. He is responsible for all aspects of management and permitting related to biosolids beneficial use and disposal throughout California. This includes site permitting, establishing, and maintaining grower and regulatory relationships, managing land application operations, QA/QC of biosolids data, and ensuring compliance with local, state, and federal biosolids rules. Prior to his TechnicalServices role, Jose worked in project setup and development where he procured necessaryequipment and established costs and budgetary schedules for biosolids management projects.

CIIYOF ‘-ROSE’YILLE Proposal for Dry Creek and Pleasant Grove WWTPs Biosolids HandlingC A L I F 0 R N I A Craig Geyer

REGIONAL VICE PRESIDENT
Synagro Technologies, Inc.

Regional I ‘ice President, _4ygust 2021 to Present
Responsible for management of all operational aspects of theSouthwest Region for its scope of services which includes landapplication of liquid and cake biosolids, fixed facility and mobiledewatering, heat drying and pelletization, composting, lagoon and digester cleaning and the marketing of Class A biosolids products. 4,ej Plant Directo,; Januap 2010 to 2021
Responsible for management of Synagro’s biosolids management service contract and compost facility operations in thesouth\vestern United States to include daily haul, composting, event operations.Senior Operations AIana<ge;; Jannaiy 2005 — December 2009Responsible for management of Synagro’s Arizona operations to include operations at the Arizona Soils Compost Facility and California and Arizona daily haul operations.

Operations A’Ianaile.l; October 2002 to December 2004
Responsible for management of the day-to-day operations ofSynagro’s projects with the City of Phoenix, the City of Mesa, Cityof Avondale, Arizona City and City of Casa Grande in Southern Arizona.

Gilbert Pump
Construction Superintendent, 2001 to 2002
Supervised construction for water facilities.

Camp, Dresser and McKee
Construction Superintendent, 1999 to 2001
Supervised construction for water and wastewater treatment plants.Latigo, Inc.

Mancgei; 1989 to 1999
Assisted \vith the management and operation of a family-owned business specializing in truck transportation and construction.

EDUCATION
0 Coursework in
Agriculture Business
University of Arizona

CERTI FICATIONS
State of Arizona Class AGeneral Contractor’s
License
Craig Geyer
Simranpreet Kaur
Area Operations Director
Synagro Technologies, Inc.

Technical Services Manager- 2016-2022
Area Director 2022 to Present
Responsibilities include operations management of current projects and to provide strategic growth for the business by developing most cost-efficient planning and solutions; maintain strong relationships with current and future customers; prepare permit applications, nutrient management plan and maps forland-application sites; and understand the needs of customers, farmers, regulators and sub-contractors on daily basis forsuccessful operations of the projects, land application of biosolids and create best possible solutions.

University of Nebraska - Lincoln
Graduate Research Assistant, 2013 to 2015
Provided assistance with: planning and conducting research experiments in field and in greenhouse across various location in Nebraska including preparing protocols for field layout, mixing and spraying pesticides, data collection, analysis and
interpretation; developing Integrated Pest Management
techniques to control glyphosate-resistant Giant Ragweed(Ambrosia Trifida) throughout the growing season; technical information to farmers about latest developments in pesticideindustry; participation in Field Days organized by universities and private companies; research presentation in professionalmeetings and conferences organized by North Central WeedScience Society of America; and supervising lab assistants and giving them directions on conducting experiments.

Simranpreet Kaur

EDUCATION

UNIVERSITY OF
NEBRASKA -LINCOLNM.S. in Agronomy, 2015PANJAB

AGRICULTURAL
UNIVERSITY (India)
B.S. in Crop Science, 2012ACCOMPLISHMENTS
• Published 5 research
papers on MS researchin renowned journals
• Permitted 600 acres in
Solano County for land
application of biosolids
• Increased capacity by
improving PAN rates for
crops at Silva Ranch by
50% and at Solano by
25%
• Increased profit by i0°
and dollar amount by$236,000 by divertingEast Bay MUD to SilvaRanch from landfills • Supported in preparing
Conditional Use Permit
(CUP) and Report of
Waste Discharge (RWD)
for Silva Ranch
0 YOUR PARTNER FOR A CLEANER,

GREENER WORLD
D: Project Understanding
Synagro’s project understanding is as follows:

The City of Roseville operates two wastewater treatment facilities each producing approximately 11,000 tons per year of class b biosolids. The safe, reliable, cost-effective, and environmentally sustainable transport and beneficial use of this material is an integral part of the plants’ operations.

It is further understood that maintaining the agreed upon schedule for pick-up and transport ofbiosolids is an essential to the plants.In order to meet these expectations, Synagro has a fleet ofsubcontractors and multiple end use locations to ensure the class b biosolids are used in agronornic beneficial manner (class b land application). Additionally, Synagro is providing pricing for composting of biosolids that may not meet class b pathogen requirements but are otherwise nonhazardous as well as backup landfill pricing for material that may othenvise meet land application or composting requirements but are suitable for disposal in a sanitary landfill.

Svnagro has demonstrated its understanding by providing the City with quality service and adapting with the changes m Federal, State and local regulations since 2005. Synagro has adapted its service offerings as the needs of the City has changed over the last 20 years, including the addition of the compost component and taking on the Pleasant Grove plant as it transitioned from subclass b toclass b biosolids.

RÔS?Y’iLLE Proposal for Dry Creek and Pleasant Grove WWTPs Biosolids HandlingC A I 0 N N I A

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
E: Service Plan
Synagro’s service plan will be identical to the one that is currently in use.

Currently, the Pleasant Grove plant is serviced on a preset schedule. The personnel will notify Jess Ranch Trucking if there are any one time, temporary or permanent schedule changes required. The preset schedule allows both the plant and our transporter to take advantage of the hopper storage to keep the program running smoothly.

The Dry Creek plant does not possess storage hoppers. As a result, Synagro provides stagedtrailers and a California Air Resources Board compliant yard goat for use by plant personnel to move loaded and empty trailers as needed. Each afternoon, Jess Ranch Trucking will contact plant personnel to determine the load count for the following day.

The primary destinations for the class b biosolids are the land application sites that are permitted and operated by Synagro. Synagro operates a large land application site in southern SacramentoCounty amd several other sites in Merced County that receivce Roseville material. It is essential for us to maintain multiple end use options to ensure continuity of service if one of the sites is temporarily unavailable.The key personnel and their roles are as follows:

Dispatch and Transportation — Jerrod Jess, Jess Ranch TruckingTechnical Services/Environmental Compliance — Jose Valencia, Area Technical Services Manager, Supported by Bruce MacLeod, Region Technical Services DirectorBilling and administrative — Briana Crofoot Operational Issues — Simi Kaur, Area Director of OperationsContract management — John Pugliaresi, Senior Area Sales Manager ROSEVILLE Proposal for Dry Creek and Pleasant Grove WWTPs Biosolids Handling C A I F 0 R N I A

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Equipment and training requirementsSynagro provides the following staged equipment:Pleasant Grove — no staged equipment, this site is loaded by hopper.Dry Creek One 2 axle yard tractor (yard goat) with hydraulic 5ttI wheel Three staged trailers
Synagro has briefed plant personnel on the safe operation of the yard goat while moving empty or full trailers
RöS[’YiLLE Proposal for Dry Creek and Pleasant Grove WWTPs Biosolids Handling C A I I F 0 R N I A F: Cost Proposal

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
I .oad, transpol-t and
beneficial use through landapplication-Pleasant GrovePlant Unit of Measure Units Unit Price Extended
Per ton 11,000 $94.00 $1,034,000.00
Load, transport and Per ton 11,500 $90.00 $1,035,000.00beneficial use through land application-Dry Creek Plant
Yard goat rental Per month 12 $3,000.00 $ 36,000.00
Total $2,105,000.00
CITVOF
ROSINILLE Proposal for Dry Creek and Pleasant Grove WWTPs Biosolids HandlingC A I 0 R N A 0 YOUR PARTNER FOR A CLEANER,

GREENER WORLD
G: Required Statements/Documents
Include statements of assurance regarding the following requirements in the proposal:

Non-substitution for the designated members of the team without approval by City staff (Section 5.0)
Synagro assures that the designated project team, including subcontractors, will be used for this project. Should it become necessary to reassign or substitute any member of the project team, or subcontractor, Synagro will obtain written approval of the City. • The absence of a conflict of interest (Section 10.4)
Synagro warrants that no official or employee of the City has an interest, has been employed or retained to solicit or aid in the procuring of the resulting contract, nor that any such person willbe employed in the performance of such contract without immediate divulgence of such fact to the City.
• Indicate your ability and agreement to fulfill the indemnification and insurance requirements contained in the sample contract (Section 10.7). (Please note that actual certificates of insurance are not required as part of your submittal.)
Synagro is able and agrees to fulfill indemnification and insurance requirements contained in the sample contract.
• A statement that nothing contained in the submitted proposal will be proprietary. (Section

10.23)
Nothing contained in Synagro’s proposal is proprietary.

ROSIViLLE Proposal for Dry Creek and Pleasant Grove WWTPs Biosolids HandlingC A t I F 0 R N I A

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
The following documents are attached to this secUon:
• Executed copy of Proposer’s Cerfication (Attachment B)• Levme Act Disclosure Statement Form Attachment C)• Executed copy of Non-collusion Declaration Attachmcnt G) • Contractor’s Licenses (Attachment D)
• Subcontractor List Attachment E)
• Valid Certificate of Report Compliance with CA Air Resources Board Attachment H) ciryaFROSEVILLE Proposal for Dry Creek and Pleasant Grove WWTPs Biosolids Handling C A I F 0 R N I A
Attachment B
PROPOSER’S CERTIFICATION
I hereby propose to furnish the goods or services specified in the Request for Proposals (RFP”). I agree that my proposal will remain firm for a period of up to ninety (90) days in order to allow the City of Roseville (“City”) adequate time to evaluate the qualifications submitted.I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this RFP. The information contained in this proposal is true and correct to the best of my knowledge and is signed under penalty of perjury under the laws of the State of California. I further certify that I am duly authorized to submit this proposal on behalf of the firm as its authorized agent and that the firm is ready, willing and able to perform if awarded the contract.

I further certify that this proposal is made without prior understanding, agreement, connection, discussion, or conspiracy with any other person, firm or corporation submitting a proposal for the same product or service; that this proposal is fair and made without outside control, collusion, fraud or illegal action; that no officer, employee or agent of the City or any other proposer is financially interested in said proposal; that no undueinfluence or pressure was used against or in concert with any officer, employee or agent of the City inconnection with the award or terms of the contract that will be executed as a result of this RFP; and that the undersigned executed this Proposer’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

Synagro-WVVT, Inc.NA

SIGNATURE
J4;;%f
Emil Kneis, Sales Support Manager

NAME & TITLE, TYPED OR PRINTED
435 Williams Court, Suite 100, Baltimore, MD 21220

MAILING ADDRESS
410-688-4438

TELEPHONE NUMBER
ekneissynagro.com
EMAIL
Type of Organization:

Sole Proprietorship ____Corporation MD State of Incorporation Partnership Limited Liability Company
r

Page 29 of 39 ends

Attachment C

LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) California Government Code Section 84308, conimonly referred to as the “Levine Act,” prohibits any “Officer” (elected or appointed officer, any alternate thereto, and any candidate for elective office) from participating in any consideration or action related to a proceeding if theyreceive political contribution(s) from a party, or its agent(s), totaling more than $250 within the previous twelve (12) months, while aproceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding concerning a license, permit, otherentitlement for use, franchise, or contract (collectively “license, permit, or contract”). For additional information:
https://www.roseville.ca.us/government/departrnents/citv clerk/transparency/levine act.City Officers are listed at the following sites:
• The Members of City Council - https://www.roseville.ca.us/government/city council/meet council• Boards & Commission Members -https://www.rosevil1e.ca.us/overnrnent/boards commissions Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.

1. Have you or your entity, or any agent on behalf ofyou or your entity, made any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months preceding the date of the submission of your license, permit, or contract, or the anticipated date of any CityCouncil, Board, or Commission consideration or action related to this license, permit, or contract? YES NO ‘I
If yes, please identify the City Officer(s):____________________________________________________________________________________________

2. Do you or your entity, or any agent on behalf ofyou or your entity, anticipate orplan to make any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months following any City Council, Board, or Commission consideration or action related to this license, permit, or contract?
YES ___ NO ___ If yes, please identify the City Officer(s):___________________________________________________________________________________________ Answering yes to either of the two questions above does not preclude the City of Roseville from considering and/or taking action on a license, permit, or contract. It does, however, potentially preclude the identified City Officers from participating in consideration of and in taking anyactions related to the license, permit, or contract. Please accurately complete and sign this form, under the penalty of pem]ury:

October 7, 2024 Emil Kneis, Sales Support Manager Synagro-VVWT, Inc. (Date) (Printed Name/Title of Authorized Representative) (Name of business/legal entity) (Signature)
You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered. If this form has not previously been submitted in connection with a contracting, licensing,entitlement or permitting process, please provide the completed form to the Office of the City Clerk for appropriate departmentalrouting, at: City Clerk, 311 Vernon St., Roseville, CA 95678, [email protected]

Page 30 of 39 ends

LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) Term Definition law
A proceeding to grant, deny, revoke, restrict, or modify a license, permit or other entitlement for use, that does not solely involve purely ministerial decisions and is:

Covered ( I) Applied for by the party;
“ roceedin (2) Formally or informally requested by the party; or FPPC Reg 18438.2(a) p g (3) A contract between the agency and the party or a franchisee granted by the agency to the party, other than a contract that is competitively bid, a labor contract, or a personal employment contract.

Any person who tiles an application for, or is the subject of, a Party proceeding involving a license, permit, or other entitlement for Gov. Code 84308(a)(1) use.Any person who is not a party but who actively supports oropposes a particular decision in a proceeding involving a license permit or other entitlement for use and who has a . . . . .
. Gov. Code 84308(a)(2)
• financial interest in the decision. A person actively supports or Participant . . . opposes a particular decision in a proceeding if that person FPPC Reg 18438.4 lobbies in person the officers or employees of the agency, testifies in person before the agency, or otherwise acts to influence officers of the agency.

A person who represents a party or participant for
compensation and appears before or otherwise communicates Agent with the governmental agency for the purpose of influencing FPPC Reg 18438.3 the pending proceeding. See FPPC Reg 18438.3 for exceptions for certain consultants.

A contract required by law to be awarded to the lowest
. .
. responsible bidder with a responsive bid, or, if the successful Competitively Bid . . FPPC Reg 18438.2(a)(3)(A) bidder refuses or fails to execute the contract, to the next lowest bidder with a responsive bid.

A contract or agreement reached through collective bargaining or with a representative group regarding the salary, benefits, or Labor Contract terms and conditions under an employment or retirement FPPC Reg 18438.2(a)(3)(B) policy for employees or retirees, including a project laboragreement entered under Public Contract Code Section 2500.

A contract for employment, including the terms and conditions Personal Employment of employment, between the agency and an agency employee. FPPC Reg 18438.2(a)(3)(C)- Contract

Page 31 of 39 ends

A contract with an independent contractor is NOT a personal employment contract.

A party to a proceeding before an agency involving a license, permit, or other entitlement for use shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12months by the party or the party’s agent.

A party, or agent to a party, to a proceeding involving a license, permit, or other entitlement for use pending before anyagency or a participant, or agent to a participant, in the proceeding shall not make a contribution of more than two hundredfifty dollars ($250) to any officer of that agency during the proceeding and for 12 months following the date a final decision isrendered by the agency in the proceeding.(Gov. Code, § 84308, emphasis added.)

Page 32 of 39 ends

Attachment G

NONCOLLUSION DECLARATION TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID
The undersigned declares:

Sales Support I am the Manager of Synagro-W’NT, Inc. , the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has notdirectly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a shambid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement,communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership,company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusiveor sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correctand that this declaration is executed on October 7, 2024 [datel, at Baltimore [cityl, Maryland [statej.

Emil Kneis of Declarant)

Page 37 of 39 ends

Attachment D

CONTRACTOR LICENSES
List the licenses held by your company and/or employees. The following representations are made under penalty of perjury:

CA State Lic. No. Name on License Class/Type Expiration Date 801688 Synagro-WWT, Inc. A 12/31/2025
Do you have a City of Roseville Business License? Yes____ No ‘I License #_____________
*For Public Works Projects (SB854): Contractors must register with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. The Contractor shall provide proof of currentregistration with the Department of Industrial Relations for both itself and all listed subcontractors with their proposal. Contractors may register at: htt://www.dir.ca.gov/iubIic-works/ublicworks. html DIR contractor registration number and expiration date:
* 1000006919 6/30/2027

Page 33 of 39 ends

cj’CB STATE UCENSE BOARD ACTIVE LICENSE
.8O1688 CORP
.._— SYNAGRO - W W T INC
-rA
1213112025 www csb ca gov
-—r
I Department of Industrial Relatons

STATE OF CALIFORNIA

APPLICATION FORPUBLIC WORKS CONTRACTOR REGISTRATION
Registration Information
Type: Public Works
Period: 07/01/2024 06/30/2027
Contractor Information
Contractor Name: SYNAGRO-WWT, INC
Trade Name:

License Type Number: 1000006919
Contractor Physical Address
Daytime Phone:

Mobile Phone: [email protected]
[email protected]
Physical Business Country: United States of America Physical Business City! BALTIMORE Province:

Physical Business Address: 435 WILLIAMS COURT, SUITE 100 Physical Business State: MD Physical Business Postal 21220
Code:

Contractor Mailing Address
Mailing Country: United States of America Mailing City /Province: BALTIMORE Mailing Address: 435 WILLIAMS COURT, SUITE 100 Mailing State: MD Mailing Postal Code: 21220
Contact Info
Daytime Phone Ext.:

Business Email:

Applicant’s Email:

Registration Services:: Page 1 of 2 6/17/2024 10:27:22 AM Workers’ Compensation
Professional Employer Organization (PEO)
Do you lease employees through Professional Employer Organization? No Workers’ Compensation Overview
Carrier: AMERICAN GUARANTEE & Inception Date: 08/01/2023 LIABILITY INS. CO.

Policyholder Name: Synagro Technologies, Inc Expiration Date: August 1, 2024 Policy Number: WC924396112
Certification
Yes I certify that I do not have any delinquent liability to an employee or the state for any assessment of back wages or related damages, interest, Ones, or penalties pursuant to any final judgment, order, or determination by a court or any federal, state, or local administrative agency, including a confirmed arbitration award Yes I certify that the contractor is not currently debarred under Section 1777.1 or under any other federal or state law providing for the debarment of contractors from public works.

Yes I certify that one of the following is true: (1) I am licensed by the Contractors State License Board (CSLB) in accordance with Chapter 0 (commencing with Section 7000) of the Business and Professions Code; or (2) my business or trade is not subject to licensing by the CSLB.

I understand refunds are not authorized
I, Emil Kneis, the undersigned, am, SYNAGRO-WWT, INC with the authority to act for and on behalf of the above named contractor. I certify under penalty of perjury that all of the above information provided is true and correct. I further acknowledge that any untruthful information provided in this application could result in the certification being canceled.

I certify this on: 10:23 AM
Legal Entity Information
____
Legal Entity Type: Corporation
Name: SYNAGRO-WWT, INC
Registration Services:: Page 2 of 2
Attachment E

SUBCONTRACTOR LIST
If subcontractors will not be used, proposer must write “NONEt. For construction contracts, in accordance with the Public Contract Code, Part 1, Chapter 4, Subletting and Subcontracting, Contractors must list the name and business address of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or who will specially fabricate and install a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of one percent (0.5%) of the prime contractor’s total bid, or in the case of bids or offers for the construction of streets and highways, including bridges, in excess of one-half of one percent (0.5%) of theprime contractor’s total bid or ten thousand dollars ($10,000) whichever is greater.

Company Name Jess Ranch Trucking
Principal Jerrod Jess
Address 1886 Northgate Dr.

City Manteca, CA 95336
Phone 209-825-4150
Job capacity Hauling and residuals
Percentage of total work 20%
Licenses and numbers US DOT 1878280DIR Contractor Registration Number & Expiration Date 1000007356; 6/30/2025 Company Name
_________________________________________________
Principal _________________________________________________________ Address _____________________________________________________ City Phone ____________________________________________________ Job capacity _______________________________________________________ Percentage of total work Licenses and numbers ____________________________________________________ DIR Contractor Registration Number & Expiration Date ____________________________

Page 34 of 39 ends

Company Name ______________________ Principal _________________________ Address City __________________________ Phone _______________________ Job capacity _________________________ Percentage of total work ________________________ Licenses and numbers _________________________ DIR Contractor Registration Number & Expiration Date Company Name
______________________
Principal
__________________________
Address
_________________________
City
Phone
________________________
Job capacity
Percentage of total work
_________________________
Licenses and numbers
________________________
DIR Contractor Registration Number & Expiration Date
Company Name
______________________
Principal
_________________________
Address
City
Phone
_______________________
Job capacity
Percentage of total work
________________________
Licenses and numbers
_________________________
DIR Contractor Registration Number & Expiration Date

Page 35 of 39 ends

Attachment H

CALIFORNIA AIR RESOURCES BOARD REGULATION COMPLIANCE
Please indicate whether the Contractor is subject to, and/or in compliance with, the following regulations of the California Air Resources Board.In-Use Off-Road Diesel-Fueled Fleets Regulation 1) Willvehicles subject to Cal. Code Regs., tit. 13, § 2449 etseq. be used for the project? This includes, but is not limited to:
a) Vehicles with a diesel-fueled or alternative diesel fueled off-road compression-ignition engine with maximum power (max hp) of 25 horsepower (hp) or greater provided that thevehicle cannot be registered and driven safely on-road or was not designed to be driven on-road, even if it has been modified so that it can be driven safely on-road b) Workover rigs
c) Certain two-engine vehicles
Yes
___
No
___
2) If you answered “Yes” to 1), you must submit with your proposal a valid Certificate of Reported Compliance to the City as provided in Cal. Code Regs., tit. 13, § 2449(n).

The High Priority Fleets regulation applies to, without limitation, entities with more than $50 million ingross annual revenues and/or which own, operate, or direct the operation of 50 or more vehicles in the total fleet.
1) Is the Contractor subject to the High Priority and Federal Fleets regulation of title 13, CCR section 2015 through 2015.6? Answering “No” constitutes a statement of exemption as required in Tab G.

Yes
___
No
___
If you answered “Yes” to 1), you must submit with your proposal a document evidencing that you are listed on the CARB Advanced Clean Fleets webpage as a compliant fleet.

Emil Kneis Title Sales Support Manager

Page 38 of 39 ends

CALIFORNIA
‘ CLEAN

AIR RESOURCES BOARD TRUCK CHECK
Affirmation of Fleet Wide Compliance
Certification ID: 97994
This certificate affirms that
Entity ID: E66576
Synagro West Inc
14479 Cougar Rd
Helendale, CA 92342
has attested in the Clean Truck Check electronic reporting system to report a complete list of vehicles subject to Heavy-Duty Inspection and Maintenance (HD l/M) Regulation and the California Air Resources Board (CARB) hereby verifies that as of 10/2/2024, all of the attested vehicles are compliant with the Clean Truck Check.*
A complete list of the attested vehicles is listed in the following page(s). *This Affirmation of Fleet Wide Compliance shall be used for the fleet’s purposes of proving their fleet compliance status with their freight contractors and brokers. This Affirmation of Fleet Wide Compliance shall not constitute proof of a vehicle compliance with the Clean Truck Check beyond the issued date.

Page 1 ends

California Environmental Protection Agency
Air Resources Board
January 1, 2024

CERTIFICATE OF REPORTED COMPLIANCEOFF-ROAD DIESEL VEHICLE REGULATION is issued to

SYNAGRO WEST, LLC
This certificate indicates that the fleet listed above has reported off-road diesel vehicles to the California Air Resources Board and has certified they are in compliance with title 13 CCR, section 2449. All applicable vehicles owned by the individual, compar’, or agency must be reported and labeled, as specified in Section 2449, with all possible completeness, else this certificate is null and void Certificate expires 2/28/2025 ______ ,/,/_. — Off-road Diesel Fleet Identification 7480
/ ick Kitowski Chret, Mobie Source Control Dinition To nerity the authenticity of this ce,tittcate. enter this nuniber at All equipment utilized by Synagro-WWT, lnc.is under the ownership of Synagro West, LLC,which is an affiliate of Synagro-WWT, Inc. Both entities are owned by the same parent company, Synagro Technologies, Inc.

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
H: Exceptions
Svnagro-WWT, Inc. has no exceptions to the scope of services or other requirements of the RFP.Svnagro would like to incorporate the following items into the contract if selected as the respondentof choice by the City of Roseville. Synagro understands that these are subject to negotiation.

Force Majeure. Neither Party shall be liable to the other Party for breach or for failure or delay inthe performance of its obligations hereunder caused by any act or occurrence beyond its reasonablecontrol, including, but not limited to: fires; floods; strikes (except any strikes involving a Party’spersonnel); a change in Federal, State, or local law or ordinance; orders or judgments of any Federal, State or local court, administrative agency or governmental body; change in permit conditions or requirements; accidents; extreme weather conditions including, for example, hurricanes, tornadoes,unusually high amounts of precipitation, unusual extremes of temperature or wind, or unusually extended periods of adverse weather conditions; acts of war, aggression or terrorism (foreign ordomestic); equipment failure (other than due to the inadequate maintenance thereof); and acts ofGod. It is specifically understood that, without limitation, none of the following acts, events orcircumstances shall constitute an act or occurrence beyond a Party’s reasonable control: @) reasonably anticipated weather conditions normal for the region in which the work is performed or (ii) any failure to pay any sums in accordance with the terms of this Agreement. Whenever the provisions of this Section are believed to apply, the Party relying thereon shall give prompt notice to the other Party of the circumstances, the basis for applicability of this Section and the time requiredto cure such breach or delay and Contractor and Customer shall use reasonable best efforts to agree on appropriate mitigating actions under the circumstances. This provision provides performance (including schedule) and financial relief if a Force Majeure event interferes with the Contractor’s performance.

Price adjustments. 4. Section 4.12 -Would the City consider modifying the conditions of Section

4.13 to make Annual cost increases, commensurate with the CPI for the geographic area where the work is being performed, automatically included with each successive renewal term as approved by the City? This will eliminate the need for annual renegotiation and administrative work, making performance and compliance more efficient and cost projections / revenues more calculable.Additionally, will the City consider a fuel surcharge adjustment, up or down, that reflects the actual cost of the fuel component. Fuel currently ranges between $5.00 per ton and S10.00 per tondepending on the destination as opposed to the S1.00 per ton example in the Request For Proposal.Several agencies have adopted a matrix that allows for 80% of the price adjustment to be based on the CPI and 20% on the change in the diesel fuel price index.

CITYOF • — ROSEVILLE Proposal for Dry Creek and Pleasant Grove WWTPs Biosolids Handling C A I I 0 N A

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
I: Competency of Proposers
In the ordinary course of business, Synagro-WWT, Inc. has received claims related to property damage (including automobile accidents), personal injury (including workers compensation) andemployment-related matters. All such claims were covered by insurance and no claims, historical orpending, would adversely affect Svnagro-WWT, Inc.’s ability to perform the Project. No contractshave been terrmnated for breach and there are no pending bankruptcies.

ROSEVILLE Proposal for Dry Creek and Pleasant Grove W”v’VTPs Biosolids Handling C A I 0 N I A

IMPORTANT
DATE: September 25, 2024
TO: Proposers
FROM: Jason Fick, Environmental Utilities Department
RE: RFP #08-1 48 (Dry Creek and Pleasant Grove Wastewater Treatment Plants Biosolids Handling)
*************ADDENDUM ONE***********
Please note the following revision:Revision to Page 4— “PREVAILING WAGE NOTIFICATION” This is a prevailing wage woric Accordingly, all prevailing wage and fair employment laws and regulations shall be adhered to. For prevailing wagecontracts over $25,000.00, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the Department of Industrial Relations and/or thc following website address:http ://wwv.dir.ea.gov,’dlsr/DPreWageDetermination. htmPrevailing wages are not required for this type of work.

You must acknowledge receipt of this addendum by including a signed copy with your proposal submittal.

I acknowledge receipt of Addendum OneName 1(L 1’C(
Signature________________________________CompanyYW4&LOA//Jfj ZL*. Date 10/7 /i

IMPORTANT
DATE: September 30, 2024
TO: Proposers
FROM: Jason Fick, Environmental Utilities Department
RE: RFP #08-1 48 (Dry Creek and Pleasant Grove Wastewater Treatment Plants Biosolids Handling)
*************AD DEN 0 U M
Please see the attached report showing the most recent PFAS analytical results for the Dry Creek and Pleasant Grove Wastewater Treatment Plants.

You must acknowledge receipt of this addendum by including a signed copy with your proposal submittal.

I acknowledge receipt of Addendum One
Name //L- /t/(
Signature_____________________________Company Y1A41UY1/4T 1* Date /O/77 Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Dry Creek and Pleasant Grove Wastewater Treatment Plants Biosolids Handling – Contract Purchase Agreements
Project Location(s): 1800 Booth Road (APNs 474-080-009-000, 474-110-001-000, 474-110- 002-000, 473-080-000-000, and 473-080-002-000) and 5051 Westpark Drive (APN 017-101-025- 000, Roseville, CA 95747.

Project Description: Environmental Utilities (EU) staff requests approval and award of two (2) contract purchase agreements including four (4) additional one-year renewals with Synagro WWT, Inc. to provide biosolids handling services to the Dry Creek and Pleasant Grove Wastewater Treatment Plants (DCWWTP and PGWWTP). The hauling of biosolids is part of ongoing operation of the facilities and would not result in an expansion of use.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Environmental Utilities Department Reason why this Project is Exempt: The project qualifies for a Class 1 Categorical Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 (Existing Facilities) consists of the operation… of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use.

The project consists of two contracts with Synagro to haul biosolids from the DCWWTP and PGWWTP. This is consistent with standard ongoing operation practices for wastewater treatment facilities and would not result in expansion of use. Consequently, the Class 1 Categorical Exemption applies.

Lead Agency Contact Person: Jason Fick, Roseville Department of Environmental Utilities (916-746-1940).

Signature: Date: 11/20/2024
Jessica Lynch, Environmental Coordinator
City of Roseville

COUNCIL COMMUNICATION
CC #: 3658
File #: 0800-02
Title: Biosolids Handling Services – Contract Purchase Agreement Amendment Contact: Jason Fick 916-746-1940 [email protected]
Meeting Date: 12/18/2024
Item #: 7.13.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute Amendment No. 1 to the Contract Purchase Agreement (CPA 3003486) with Synagro WWT, Inc. to increase the agreement total not-to-exceed amount from $785,000 to $1,145,000 to cover the cost of biosolids handling services at the Dry Creek Wastewater Treatment Plant (DCWWTP) through December 31, 2024.

BACKGROUND
The Environmental Utilities Department, Wastewater Division released Request for Proposal (RFP) No. 08-056 on June 11, 2019 for the Dry Creek Wastewater Treatment Plant Biosolids Handling to solicit proposals to provide comprehensive biosolids management services to the DCWWTP. A contract purchase agreement (CPA 3000009) resulted from this RFP and was approved by the City Council under Resolution No. 19-505. The same resolution also authorized the City Manager or his designee to execute four (4) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest. Contract Purchase Agreement (CPA 3003486) is the fourth and final renewal that was approved under Resolution No. 19-505.

Environmental Utilities staff proposes to amend the CPA 3003486 to increase the agreement notto-exceed amount from $785,000 to $1,145,000 to cover the cost of biosolids handling services at the Dry Creek Wastewater Treatment Plant (DCWWTP) through December 31, 2024. Over the past year, several factors contributed to the increase in both the quantity and cost of biosolids requiring disposal.

This year, Dry Creek WWTP underwent routine maintenance, scheduled every 5 to 7 years, which involved emptying a digester for inspection. The resulting solids from this routine maintenance needed to be processed and disposed. A portion of these solids did not meet the quality standards for Class B biosolids but was considered otherwise non-hazardous and was either suitable for composting or disposal in a sanitary landfill. These alternative methods of disposal are subject to a higher cost under the current contract terms and conditions.

Additionally, over the past year, operations staff implemented a new control strategy for the aeration basins. This strategy involves maintaining a lower microbial population within the process.

Reducing the number of organisms promotes competition and activity, leading to a more controllable process, improved effluent quality, and decreased energy consumption. However, this approach results in the production of more biosolids at the end of the treatment process.

Operations staff are currently evaluating the long-term viability of this change.

FISCAL IMPACT
The total cost of this amendment is $360,000 and the amended total not-to-exceed amount of the agreement is $1,145,000. Funding for this purchase will be provided from the Environmental Utilities Department’s FY2024-25 budget in the Wastewater Operations Fund.

ENVIRONMENTAL REVIEW
Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional city services

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
The proposed project involves the operation of an existing facility. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.

Respectfully Submitted,
Jason Fick, Wastewater Operations Superintendent
Richard D. Plecker, Environmental Utilities Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 24-400
Amendment No. 1 to CPA 3003486
Notice of Exemption (CEQA)
RESOLUTION NO. 24-400
APPROVING CONTRACT PURCHASE AGREEMENT AMENDMENT NO. 1, BY AND BETWEEN THE CITY OF ROSEVILLE AND SYNAGRO WWT, INC., AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, Contract Purchase Agreement Amendment No. 1 (3003486) for additional biosolids handling services, between the City of Roseville and Synagro WWT, Inc., has been reviewed by the Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said amendment is approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City ofRoseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Biosolids Hauling Services – Sole Source Contract Purchase Agreement Project Location(s): Dry Creek Wastewater Treatment Plant, 1800 Booth Road, Roseville, CA 95747. (APNs 474-080-009-000, 474-110-001-000, 474-1 10-002-000, 473-080-000-000, and 473-080-002-000).

Project Description: Environmental Utilities (EU) staff proposes the approval of Amendment No. 1 of the Contract Purchase Agreement (3003486) with Synagro WWT to cover the cost of biosolids handling at the Dry Creek Wastewater Treatment Plant (DCWWTP). The original contract for biosolids handling was approved by the City Council under Resolution No. 19-505.

The increase in cost was due to two major factors: routine but relatively infrequent maintenance which involved emptying a digester for inspection and required additional biosolids processing and disposal, and a minor change to the fundamental treatment process to improve overall water quality but resulted in a slight increase in biosolids production. The proposed action only increases the contract amount: it does not result in any changes to the project itself. The hauling of biosolids is part of ongoing operation of the DCWWTP and would not result in an expansion of use.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Environmental Utilities Department Reason why this Project is Exempt: The project qualifies for a Class 1 Categorical Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 (Existing Facilities) consists of the operation…of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use.

The project consists of an amendment to an existing contract for the hauling of biosolids from the DCWWTP, which is considered standard operation of a WWTP and would not result in expansion of use. Consequently, the Class 1 Categorical Exemption applies.

Lead Agency Contact Person: Jason Fick, Roseville Department of Environmental Utilities (916-746-1940).

Signature: Date: 11/20/2024
Jessica Lynch, Environmental Coordinator
City of Roseville

COUNCIL COMMUNICATION
CC #: 3684
File #: 0721
Title: Roseville Transit Safety Plan Update
Contact: Ed Scofield 916-774-5449 [email protected] Meeting Date: 12/18/2024
Item #: 7.14.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution to approve the 2025 Roseville Transit Safety Plan and authorize the City Manager to execute it on behalf of the City of Roseville.

BACKGROUND
On August 19, 2020, the City Council approved Roseville Transit's Agency Safety Plan. This plan was developed in response to the passage of the Moving Ahead for Progress in the 21s Century (MAP-21) Act, which required recipients of 49 U.S.C. Chapter 53 funding to develop and implement a Public Transportation Agency Safety Plan (PTASP). The City continues to receive transit funding under the following Chapter 53 programs:

Urbanized Area Formula Program (5307 Funds)
Buses and Bus Facilities Program (5339 Funds)
The purpose of the PTASP is to improve public transportation safety by guiding transit agencies to manage safety risks more effectively and proactively in their systems.

Since approval of Roseville Transit's Agency Safety Plan in 2020, staff provides regular reviews of the document to ensure accuracy and inclusion of the most updated information. On December 20, 2023, the City Council approved the latest version of the PTASP to satisfy additional requirements that were established for the PTASP, as part of the Bipartisan Infrastructure Law signed into law on November 15, 2021. Through the PTASP regulation (49 C.F.R. § 673), the Federal Transit Administration (FTA) requires transit agencies to form a safety committee to implement a safety management system to manage safety risk, and to help agencies maintain or improve their safety performance. As part of this process, the Bipartisan Infrastructure Law requires transit agencies to review and seek annual approval of the latest PTASP from its governing body, which in this case is the Roseville City Council.

The Safety Committee, which is comprised of Roseville staff and employees from MV Transit, Roseville's transit operations contractor, reviewed the current version of the PTASP and did not have any changes from the version that the Council approved last January. However, because the PTASP is considered a living document, staff plans to update the document next year to include the latest information from the Federal Transit Administration's Safety Management System process. Updates will include information on the following:

The creation of Performance Targets for the 14 general safety performance measures identified by the Federal Transit Administration.

A plan describing how front-line workers will receive De-escalation Training.

A plan describing how to minimize infectious disease exposure to front-line workers.

Staff is seeking Council approval of the attached PTASP to satisfy the annual update requirement for 2025. If approved, the City Manager will sign the document as the Accountable Executive.

FISCAL IMPACT
This item will not result in a direct fiscal impact. However, having an updated Agency Safety Plan allows the City to maintain compliance with FTA requirements to receive funding under 49 U.S.C.

Chapter 53.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal C - Maintain a safe and healthy community
Respectfully Submitted,
Ed Scofield, Alternative Transportation Manager
Jason Shykowski, Public Works Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 24-420
2025 Roseville Transit Safety Plan
RESOLUTION NO. 24-420
APPROVING THE 2025 ROSEVILLE TRANSIT AGENCY SAFETY PLAN, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, on August 19, 2020, the City Council approved Roseville Transit’s Agency Safety Plan; and
WHEREAS, this plan was developed in response to the passage of the Moving Ahead for Progress in the 21st Century (MAP-21) Act, which required recipients of 49 U.S.C. Chapter 53 funding to develop and implement a Public Transportation Agency Safety Plan (PTASP); and WHEREAS, staff provides regular reviews of the document to ensure accuracy and inclusion of the most updated information; and
WHEREAS, on December 20, 2023, the City Council approved the latest version of the PTASP to satisfy additional requirements that were established for the PTASP, as part of the Bipartisan Infrastructure Law signed into law on November 15, 2021; and WHEREAS, the 2025 Roseville Transit Agency Safety Plan has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said 2025 Roseville Transit Agency Safety Plan is hereby approved and the City Manager is hereby authorized to execute it as the Accountable Executive on behalf of the City of Roseville.

BE IT FURTHER RESOLVED, that the City Manager is authorized to approve future minor and non-substantive changes to this document without further City Council approval.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2024, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

CITY OF ROSEVILLE

ROSEVILLE TRANSIT

AGENCY SAFETY PLAN
City of Roseville
Roseville Transit Agency Safety Plan 1
City of Roseville
316 Vernon Street, Suite 150
Roseville, CA 95678
Roseville Transit
Agency Safety Plan
Adopted: 8/19/2020
Amended: 12/18/2024
_____________________________ ____________
Signature of Accountable Executive Date
City of Roseville
Roseville Transit Agency Safety Plan 2

Table of Contents
Executive Summary ......................................................................................................................... 3

1. Transit Agency Information ....................................................................................................... 4

2. Plan Development, Approval, and Updates............................................................................... 5

3. Safety Performance Targets ..................................................................................................... 7

4. Safety Management Policy ....................................................................................................... 9

5. Safety Risk Management........................................................................................................ 14

6. Safety Assurance.................................................................................................................... 17

7. Safety Promotion .................................................................................................................... 20

8. Additional Information ............................................................................................................. 22

9. Definitions............................................................................................................................... 22

10. Attachments............................................................................................................................ 25 City of Roseville
Roseville Transit Agency Safety Plan 3
Executive Summary
Moving Ahead for Progress in the 21st Century (MAP-21) grants the Federal Transit Administration (FTA) the authority to establish and enforce a comprehensive framework to oversee the safety of public transportation throughout the United States. As a component of this safety oversight framework, MAP-21 requires recipients of FTA Chapter 53 funding to develop and implement a Public Transportation Agency Safety Plan (PTASP) based on the Safety Management Systems (SMS) approach. As a recipient of FTA Chapter 53 funding, the City of Roseville is required to develop and implement a PTASP.

This document serves as the City of Roseville’s PTASP required by 49 U.S.C. § 5329. The purpose of this PTASP is to be a comprehensive agency safety plan that is consistent with FTA’s PTASP final rule under 49 C.F.R. § 673. The plan includes the following requirements:
 An approval by the agency’s Accountable Executive and the City Council;  The designation of a Chief Safety Officer;
 The documented processes of the City’s SMS, including the City’s Safety Management Policy (SMP) and processes for Safety Risk Management (SRA), Safety Assurance (SA), and Safety Promotion (SP);
 An Employee Safety Reporting Program (ESRP);
 Performance targets based on the safety performance measures established in FTA’s National Public Transportation Safety Plan (NSP);
 Criteria to address all applicable requirements and standards set forth in FTA’s Public Transportation Safety Program and the NSP; and
 A process and timeline for conducting an annual review and update of the safety plan.

City of Roseville
Roseville Transit Agency Safety Plan 4

1. Transit Agency Information
Transit Agency Name City of Roseville
Transit Agency
Address 316 Vernon Street, Suite 150, Roseville, CA 95678 Name and Title of
Accountable
Executive
Dominick Casey, City Manager
Name of Chief Safety
Officer
Dominick Casey, City Manager – Delegated to the Alternative Transportation Manager
Mode(s) of Service
Covered by This Plan
Fixed Route Bus
Service (Commuter &
Local),
Complementary
Paratransit and
Demand Response
Service
List All FTA
Funding Types 5307, 5339(a), 5339(b),
5310
Mode(s) of Service
Provided by the
Transit Agency
(Directly operated or
contracted service)
Fixed Route Bus Service (inclusive of Local and Commuter Service), Complementary Paratransit and Demand Response Service
(Transit operation services are contracted.)
Does the agency
provide transit
services on behalf of
another transit
agency or entity?
Yes

No

Description of
Arrangement(s)
N/A
Name and Address of
Transit Agency(ies) or
Entity(ies) for Which
Service Is Provided
N/A
City of Roseville
Roseville Transit Agency Safety Plan 5

2. Plan Development, Approval, and Updates
Name of Entity That
Drafted This Plan
City of Roseville, Public Works Department – Alternative Transportation Division
Signature by the
Accountable
Executive
Signature of Accountable Executive Date of Signature
See page #1 See page #1
Approval by the
Board of Directors or
an Equivalent
Authority
Name of Entity That Approved This
Plan Date of Approval
Roseville City Council See Attachment #1
Relevant Documentation (Title and Location)
Resolution is found in Attachment #1
Certification of
Compliance
Name of Entity That Certified This Plan Date of Certification City of Roseville See Attachment #2
Relevant Documentation (Title and Location)
Annual Certs & Assurances is located in FTA Transit Award Management System (TrAMS)
Version Number and Updates
Version
Number
Section/Pages
Affected Reason for Change Date Issued
Rev. 2
Minor Edits
Section 6-Safety
Committee
Attachment 3
Update includes Safety Committee information
and an updated Attachment 3 (City of Roseville
Injury and Illness Prevention Program).
1/18/23
No changes Annual Council Approval 12/20/23
No changes Annual Council Approval 12/18/24
City of Roseville
Roseville Transit Agency Safety Plan 6
Annual Review and Update of the Roseville Transit Agency Safety Plan This plan addresses all applicable requirements and standards as set forth in FTA’s Public Transportation Safety Program and the National Public Transportation Safety Plan.

This Plan will be jointly reviewed and updated by key staff with the assistance of subject matter experts, each year. Beginning in 2023, the Safety Committee will approve the plan and any changes annually, then forward to the Accountable Executive and the City Council for approval.

In addition to the annual review and update process, the Roseville Transit Agency Safety Plan is also reviewed or updated on an ad-hoc basis when there is a determination made that the approaches in this plan are ineffective in mitigating safety deficiencies, there are significant changes to service delivery, there are new processes or procedures implemented that impact safety, there is a substantial change in financial resources available to the City of Roseville, and/or there is a significant change in the City’s organizational structure.

The Roseville Transit Agency Safety Plan is a living document that is updated annually and incorporates by reference the following City policies and procedures:
• City of Roseville Injury and Illness Prevention Program (Attachment #3) • Chapter 3.16 of the Roseville Municipal Code
The City of Roseville’s contracted transit operator, MV Transportation, Inc. (MV), has established safety policies and procedures, identified in its Safety Policy Manual (Attachment #4).

City of Roseville
Roseville Transit Agency Safety Plan 7

3. Safety Performance Targets
The City of Roseville has developed Safety Performance Targets consistent with performance measures established by FTA in the National Public Transportation Safety Plan. In the most recent version, the 2017 NSP3, FTA adopted four initial Safety Performance Measures: (1) Fatalities, (2) Injuries, (3) Safety Events, and (4) System Reliability. These targets were developed based data specific to Roseville, the region, and the state of California.

The Roseville Short Range Transit Plan 2018-2025 (SRTP) identifies safety performance goals, objectives and standards related to Safety Performance Targets. The SRTP identifies the following standards under the goal to provide safe, reliable, and high quality transportation:
• passenger injuries = <1 per 100K boardings (~ 250,000 Vehicle Revenue Miles (VRM)) • all accidents = < 1per 25K miles
• reliable transit service = >10,000 miles per road call Per the California State Highway Safety Report (2018) the State target is 0.995 traffic fatalities per 100M vehicle miles traveled.

This information was used to develop the Safety Performance Targets below.

Safety Performance Targets for all Roseville Transit modes Fatalities Injuries Safety Events
System Reliability
Total Rate Total Rate Total Rate
0 <1 per
100,000,000
VRM
0 < 1 per
250,000
VRM
0 < 1 per
25,000 VRM
>10,000 miles between
major mechanical failures
Fatalities & Injures: transit customers, transit employees, and any public involved in related safety events.

Safety Events: Collisions (vehicle-to-vehicle, vehicle-to-person, vehicle-to-object), Fires, and Evacuations for life safety reasons.

Major Mechanical System Failures: Major mechanical system failures prevent a vehicle from completing or starting a scheduled revenue trip because actual movement is limited or because of safety concerns.

Examples of major bus failures include breakdowns of brakes, doors, engine cooling systems, steering, axles, and suspension.

The contracted transit operator provides monthly Incident Report Logs and Daily Breakdown Logs to the City of Roseville Alternative Transportation Division. This information is available on an internal shared drive and the Alternative Transportation Division reviews this data and reports safety performance measures to the National Transit Database (NTD) as required. The current City of Roseville
Roseville Transit Agency Safety Plan 8
safety measures reported to NTD include number of fatalities, injuries and safety events for all Roseville modes.

Safety Performance Target Coordination
MPO Coordination: The Sacramento Area Council of Governments (SACOG), the City’s MPO, receives and reviews the City of Roseville’s Transit Asset Management (TAM) Plan annually, which includes performance targets related to safety. The TAM Plan must also be approved and adopted by the City of Roseville. The City’s Alternative Transportation Manager attends bimonthly SACOG meetings where SACOG staff are updated regarding safety performance targets on an as-needed basis.

State DOT Coordination: The California DOT conducts regular audits of the City of Roseville related to public transportation safety. These include: Motor Carrier Unit of the California Highway Patrol (CHP) annual Safety Compliance Report (CHP-343), and State of California Department of Motor Vehicles “Driver Pull Notice Program”.

Targets
Transmitted to
the State
State Entity Name Date Targets Transmitted
CA DOT
______________________
Targets will be shared with the State
Annually/Upon Request.

Targets
Transmitted to
the Metropolitan
Planning
Organization
Metropolitan Planning Organization
Name Date Targets Transmitted
SACOG
______________________
Targets will be shared with the MPO
Annually/Upon Request.

City of Roseville
Roseville Transit Agency Safety Plan 9

4. Safety Management Policy
Safety Management Policy Statement
The City of Roseville is committed to public transportation safety. We will continue to implement, develop, and improve strategies, management systems, and processes to ensure that all our public transportation activities uphold the highest level of safety performance and meet required safety standards.

We will develop and embed a safety culture in all our activities that recognizes the importance and value of effective safety management and acknowledges at all times that safety is paramount.

We will clearly explain for all staff their accountabilities and responsibilities for the development and operation of the Safety Management System (SMS).

For passengers and employees, we will minimize the safety risk associated with transit service to as low as reasonably practicable and we will work to comply with all legislative and regulatory requirements and standards. We also will work to ensure that all employees are provided with adequate and appropriate safety information and training, are competent in safety matters, and are only allocated tasks commensurate with their skills.

We have established safety performance targets to help us measure the overall effectiveness of our processes and ensure we meet our safety objectives. We will keep employees informed about safety performance goals and objectives to ensure continuous safety improvement.

Safety Management Policy Communication
During the initial implementation of the Roseville Transit Agency Safety Plan, the Safety Management Policy will be communicated to all transit-involved employees, including contract staff, to explain the agency’s safety culture and describe how the SMS works under the plan.

The City’s Injury and Illness Prevention Program and safety culture is communicated upon hire, and is assigned and tracked through RoseU, the City’s online training platform.

The Chief Safety Officer, or designee, is the resource person for providing a transit agency-wide perspective on the City’s approach to safety management policy communication. The extent of the safety training needs will depend on the safety responsibilities of the individual staff members and the nature of tasks performed.

City of Roseville
Roseville Transit Agency Safety Plan 10
Authorities, Accountabilities, and Responsibilities
Accountable
Executive
City Manager - As established under RMC Sec. 2.10, the City manager shall supervise the administrative affairs of the City. The City manager shall be charged with the preservation of the public peace and health, the safety of persons and properties, the enforcement of law, and the development and utilization of the City’s resources. The City manager shall keep the council informed of the condition and needs of the City and shall make such reports and recommendations as the City manager may deem desirable and perform such other duties as may be prescribed by the City charter or required by ordinance or resolution of the council not inconsistent with the charter.

The City Manager serves as the Accountable Executive, meeting the requirements of 49 C.F.R. §673.5 and §673.23(d)(1). This individual:
• has the responsibility for carrying out the Roseville Transit Agency Safety Plan (ASP) and Transit Asset Management (TAM) Plan; • has control or direction over the human and capital resources needed to develop and maintain both the Roseville Transit ASP, in accordance with 49 U.S.C. 5329(d), and the Roseville’s TAM Plan in accordance with 49 U.S.C. 5326; and
• is accountable for ensuring that the Roseville Transit Safety Management System (SMS) is effectively implemented, and action is taken, as necessary, to address substandard performance in Roseville Transit’s SMS.

The City Manager may delegate specific responsibilities, but the ultimate accountability for the City of Roseville’s transit safety performance cannot be delegated and always rests with the City Manager.

Chief Safety Officer
The City Manager serves as the Chief Safety Officer, meeting the requirements of 49 C.F.R. §673.5 and §673.23(d)(2). This individual has the authority and responsibility for day-to-day implementation and operation of Roseville Transit’s SMS.

The City Manager has designated responsibilities of this role to the Alternative Transportation Manager, which holds a direct line of reporting to the Accountable Executive.

Agency Leadership
and Executive
Management
City Council - The City of Roseville is a Council-Manager form of government in which responsibilities are vested in the City Council and the City Manager. In this form of government, the City Council’s role is that of a legislative policy-making body which determines not only the local laws City of Roseville
Roseville Transit Agency Safety Plan 11
that regulate community life, but also determines public policy and gives direction to the City Manager.

Transportation Commission – This eight-member commission is established by the City Council to study various issues that affect Roseville residents. The Transportation Commission reviews and makes recommendations to the City Council related to the community’s transportation needs. The Transportation Commission also reviews Roseville Transit’s performance measures.

Key Staff
City Attorney - plans, organizes, directs and reviews the activities and operations of the City Attorney’s Office including civil and criminal matters; to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex legal support to the City Council, boards and commissions, the City Manager and City department heads.

Human Resources Director - plans, organizes, and directs the City’s Human Resources Department services in the areas of recruitment and selection, classification and compensation, employee and labor relations including collective bargaining, organizational and employee development, policy development and administration, benefits, legal compliance, and risk management; provides expert professional assistance to City Executives and departmental management in areas of responsibility; and coordinates assigned activities with other departments, outside agencies, and the community. The Human Resources Director is designated as the Program Administrator of the City’s Injury and Illness Prevention Program (IIPP).

Public Works Director - plans, organizes, directs and reviews the activities and operations of the Public Works Department including the City’s Engineering Division, Street Maintenance Division, Fleet Services Division Facilities Services Division, and Alternative Transportation Division; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to the Assistant City Manager.

Alternative Transportation Manager - plans, organizes, directs and coordinates the public transportation activities of the Alternative Transportation Division with the Public Works Department.

Transit Operations Supervisor (previously known as the Alternative Transportation Analyst) - provides highly responsible administrative and technical duties for development, administration, and implementation of transit-related programs.

Fleet Manager - plans, organizes, directs and coordinates the activities of the Fleet Services Division within the Public Works Department and coordinates fleet maintenance activities with other divisions and departments.

City of Roseville
Roseville Transit Agency Safety Plan 12
Risk Manager - plans, organizes, directs and coordinates the activities of the Risk Management Division within the Human Resources Department including safety, liability, property, workers’ compensation and unemployment programs.

Public Information Officer - plans, organizes, coordinates and implements City-wide communications program operations within the Public Affairs & Communications Department; serves in Emergency Operations Center public information section in the event of emergency in Roseville; directs communication content with print, electronic, video, and news media.

Transit Operator - General Manager (Contractor) - provides overall management and supervision of transit operations under the terms of the transit operator contract.

Transit Operator - Safety & Training Manager (Contractor) - ensures agency safety compliance and regulations are met on behalf of the contracted transit operator.

Occupational Health and Safety (OHS) Committee - a working group of management employees that recommend policy direction, provide oversight on the implementation of established procedures and identify safety related resources within individual departments to be used throughout the organization.

Employee Safety Reporting Program
Per City’s Injury and Illness Prevention Program (IIPP), employees are encouraged to promptly report any and all hazards and/or safety issues to management in order to assure that hazards and safety issues are addressed and corrected in a timely manner. It is the intent of the City to encourage and solicit employee input and participation in the Safety Program by identifying hazards and safety issues without fear of reprisal. However, should employees wish to remain anonymous, the City has provided mechanisms by which employees can report hazards or safety issues without identifying themselves.

Confidential hazard reporting can be accomplished through written reports. Anonymous reporting can be mailed to the Chief Safety Officer, or designee, via internal mail or regular mail.

The City’s Anti-Reprisal Policy, per the Injury and Illness Prevention Program, states that employees shall not be discharged or discriminated against in any manner for reporting of health and safety hazards to the City of Roseville or to appropriate governmental agencies. Managers and supervisors shall inform employees of this policy and encourage reporting of workplace hazards to management.

Roseville Municipal Code Chapter 3.16 outlines the City’s personnel discipline policy and describes employee behaviors that may result in disciplinary action.

The City’s contracted transit operator provides policies and procedures for employee safety reporting in its employee handbook. Employees are encouraged to promptly report safety concerns to City of Roseville
Roseville Transit Agency Safety Plan 13
appropriate management, who then are responsible to communicate the concerns to the Chief Safety Officer, or designee.

Key city management and transit operator management communicate safety concerns on a continued basis, which include bi-monthly transit coordination meetings and vehicle coordination meetings.

City of Roseville
Roseville Transit Agency Safety Plan 14

5. Safety Risk Management
Safety Risk Management Process
Safety Hazard Identification
FTA defines a hazard in 49 C.F.R. § 673.5 as “any real or potential condition that can cause injury, illness, or death; damage to or loss of the facilities, equipment, rolling stock, or infrastructure of a public transportation system; or damage to the environment.” Employing this terminology for this PTASP, the City of Roseville uses both external and internal sources to identify safety hazards.

External Sources
State: External sources from the State of California include CHP reports and DMV driver pull reports. These reports are reviewed by the Chief Safety Officer, or designee, and oversight agencies.

FTA: Key Staff review safety guidance published by the FTA such as general directives, safety advisories, and safety bulletins and make recommendations to the Chief Safety Officer or designee, Accountable Executive and Agency Leadership as necessary.

Other: Other external hazard identification sources include reports from the public, regional alerts, and information from the industry and oversight authorities.

Internal Sources
The City of Roseville uses the following internal safety hazard identification methods:
• Employee Safety Reporting
• Safety Coordination Meetings
• The City of Roseville Website & City Alerts (Traffic, Transit, Roadway, Weather, Flood, Special Events, etc.)
• Individual Vehicle Records & Inspection Reports
• Road Operation Reports – Spot Checks and Ride Checks
• Facility Inspection Records
• On-board Radio Communication System
• On-board Video System
• Real-time and Historical Operational Performance Monitoring • Dispatch/Breakdown Logs
• Equipment Inspection Records
City of Roseville
Roseville Transit Agency Safety Plan 15
• Drug and Alcohol Testing Procedures
• Training Records
• Intelligent Transportation System Monitoring (Street cameras) • Investigation Reports
Hazards shall be prioritized and corrected when observed or discovered. Hazards that cannot be corrected with the resources available to managers or supervisors shall be reported to the Chief Safety Officer, or designee, and may be recorded in a Hazard Log.

Any identified hazard that poses an immediate risk to transit operations, the health and safety of employees or the public, or equipment must immediately be brought to the attention of the Chief Safety Officer, or designee, and placed through the Safety Risk Management process for safety risk assessment and mitigation. Otherwise, hazards that do not pose an immediate safety risk will be evaluated through the Safety Risk Management process.

The Chief Safety Officer, or designee, will investigate hazards per the procedures outlined in the City’s Injury and Illness Prevention Program (IIPP).

Safety Risk Assessment
Once hazards have been identified, the Chief Safety Officer, or designee, will conduct an assessment to determine potential consequences and risk level. Factors to be considered are the likelihood of occurrence, the severity of the consequences should there be an occurrence, and the level of exposure to the hazard. The Chief Safety Officer, or designee, will assess risks subjectively by experienced personnel using a Safety Risk Assessment Matrix.

The following hazard severity levels apply:
• Catastrophic (1) - Could Result in one or more of the following: death, permanent total disability, irreversible significant environmental impact, or monetary loss equal to or exceeding $10M.
• Critical (2) - Could result in one or more of the following: permanent partial disability, injuries or occupational illness that may result in hospitalization of at least three personnel, reversible significant environmental impact, or monetary loss equal to or exceeding $1M but less than $10M.
• Marginal (3) - Could result in one or more of the following: injuries or occupational illness resulting in one or more lost work day(s), reversible moderate environmental impact, or monetary loss equal to or exceeding $100k but less than $1M. • Negligible (4) - Could result in one or more of the following: injuries or occupational illness not resulting in lost work day, minimum environmental impact. Or monetary loss less than $100k.

Safety Risk probability and Safety Risk severity are combined into the Safety Risk Assessment Matrix to help prioritize safety risks according to the following Safety Risk Assessment Matric table.

Safety Risk Assessment Matrix
Likelihood/
Severity
Catastrophic
(1)
Critical
(2)
Marginal
(3)
Negligible
(4)
City of Roseville
Roseville Transit Agency Safety Plan 16
Frequent (A) HIGH HIGH HIGH MEDIUM
Probable (B) HIGH HIGH MEDIUM MEDIUM
Occasional (C) HIGH MEDIUM MEDIUM LOW
Remote (D) MEDIUM MEDIUM LOW LOW
Improbable (E) LOW LOW LOW LOW
Safety Risk Index Criteria by Index
HIGH Unacceptable – Action Required:

Safety risk must be mitigated or eliminated.

MEDIUM
Undesirable – Management Decision:

Executive management must decide
whether to accept safety risk with
monitoring or require additional action.

LOW
Acceptable with Review:

Safety risk is acceptable pending
management review.

Safety Risk Mitigation
The City of Roseville will use the results of safety risk assessments to help prioritize safety risks.

Results of the risk assessment process will help determine whether the risk is being appropriately managed or controlled. If the risks are acceptable, the hazard will simply need monitoring. If the risks are unacceptable, steps will be taken to lower the risk to an acceptable or tolerable level, or to remove or avoid the hazard. The level of risk can be lowered by reducing the severity of the potential consequences, by reducing the likelihood of occurrence and/or by reducing the exposure to that risk.

Key strategies to minimize the types of risks that potentially exist include:
• Development and deployment of policies and procedures that address known hazards and risks,
• Discussion of other actions, strategies and procedures that might help safeguard against unknown/unforeseen risks,
• Training of drivers and other agency staff on all safety policies and procedures, • Training of drivers and other agency staff on methodologies for handling emergencies, and • Training of drivers and staff on proper and effective use of emergency equipment and communication technologies and protocol.

City of Roseville
Roseville Transit Agency Safety Plan 17

6. Safety Assurance
Safety Performance Monitoring and Measurement
As part of the Safety Assurance Process, the City of Roseville:
• Monitors Safety Management System Compliance through:
o Safety audits,
o Informal inspections,
o Regular review of on-board camera footage to assess drivers and specific incidents, o Employee safety reporting program,
o Employee accountability processes,
o Investigation of safety occurrences,
o Safety review prior to the launch or modification of any facet of service, o Daily data gathering and monitoring of data relating to the delivery of service, o Regular vehicle inspections and preventative maintenance, and o Continuous feedback between leadership at all levels of the agency. • Develops Effective Safety Risk Mitigations by:
o Monitoring safety risk mitigations to determine if they have been implemented and are effective, appropriate, and working as intended;
o Establishing mechanisms for monitoring safety risk mitigations as part of the mitigation implementation process and assigns monitoring activities to the appropriate director, manager, or supervisor;
o Reviews the performance of safety risk mitigations during bimonthly safety coordination meetings and determines if specific safety risk mitigation is not implemented or performing as intended;
o Implementing actions to modify mitigations not performing as intended; o Monitoring transit operations on a large scale to identify mitigations that may be ineffective or not implemented as intended by:
 Reviewing results from accident, incident, and occurrence investigations,  Monitoring employee safety reporting,
 Reviewing results of internal safety audits and inspections, and  Analyzing operational and safety data to identify emerging safety concerns. • Conducts investigations of safety events to identify causal factors by; o Maintaining documented policies and procedures for conducting safety investigations for events (accidents, incidents, and occurrences, as identified by FTA) ; o Reviewing existing mitigation measures in place at the time of an event per investigation policies;
o Maintaining documentation of results of investigations, including determination of whether:
 The accident was preventable or non-preventable,
 Personnel requiring discipline or retraining;
City of Roseville
Roseville Transit Agency Safety Plan 18
 Casual factors indicate that a safety hazard contributed or was present; and  The safety event was appeared to involve an underlying organization casual factor beyond individual employee behavior.
• Monitors Information Reported through Internal Safety Reporting Programs. o Key Staff routinely review safety data captured in employee safety reports, safety meeting minutes, customer complaints, and other safety communication channels.

When necessary, the Chief Safety Officer, or designee, ensure that the issues and concerns are investigated or analyzed through the safety risk assessment process. o Key staff also review the results of internal and external reviews, including audits and assessments, with findings affecting safety performance, compliance with operations and maintenance procedures, or the effectiveness of safety risk mitigations. Key staff and the Chief Safety Officer, or designee, discuss relevant safety issues and concerns with the Accountable Executive and executive management and documents the results of these reviews in the Hazard Log.

Safety Committee
The Safety Committee approves the agency’s PTASP and any updates to this document. This approval must occur before Roseville’s City Council approves any PTASP updates.

The Safety Committee will be responsible for the following:

1. Identifying and recommending risk-based mitigations and strategies necessary to reduce the likelihood and severity of consequences identified through Roseville’s risk assessment process.

2. Identifying mitigations or strategies that may be ineffective, inappropriate, or were not implemented as intended.

3. Identifying safety deficiencies for purposes of continuous improvement.

Appointments to the Safety Committee have been coordinated with our local labor organizations. The Committee will consist of an equal number of management/supervisory positions with frontline workers. The following positions have been assigned to Roseville’s Safety Committee: Alternative Transportation Manager, Transit Operations Supervisor, Transportation Technician, Vehicle Maintenance Servicewriter. Staff may also reach out to MV Transit for participation in this committee.

Fatalities
In the event of a fatality, the City of Roseville complies with all FTA drug and alcohol requirements.

In California, every driver involved in an accident that results in death, injury, or property damage over $1000, effective January 1, 2017, must report the accident on a Report of Traffic Accident Occurring in California (SR 1) form to DMV. The report forms are available at www.dmv.ca.gov, by calling 1-800- 777-0133, and at CHP and DMV offices. Also, under California Vehicle Code §16002(b) the driver of a vehicle that is owned or operated by a publicly owned or operated transit system, or that is operated under contract with a publicly owned or operated transit system, and that is used to provide regularly scheduled transportation to the general public or for other official business of the system shall, within 10 days of the occurrence of the accident, report to the transit system any accident of a type otherwise required to be reported pursuant to subdivision (a) of Section 16000. MV requires driver notification to MV Dispatch immediately in the event of an accident and maintains records of any report filed City of Roseville
Roseville Transit Agency Safety Plan 19
pursuant to this paragraph. The MV General Manager notifies the City of Roseville immediately, or within 24 hours, based on the severity of the event.

Management of Change
The City of Roseville is a Small Public Transportation Provider and, therefore, is not required to have a management of change process.

Continuous Improvement
The City of Roseville is a Small Public Transportation Provider and, therefore, is not required to have a continuous improvement process.

City of Roseville
Roseville Transit Agency Safety Plan 20

7. Safety Promotion
Competencies and Training
The Chief Safety Officer, or designee, ensures that all employees receive the training provided to understand their specific roles and responsibilities for the implementation of the Safety Management System (SMS).

All employees are required to acquire the competencies and knowledge for the consistent application of their skills as they relate to safety performance objectives. The City of Roseville dedicates resources to conduct effective safety-related skill training. The scope of the safety training is appropriate to each employee’s individual safety-related job responsibilities and their role in SMS. The City’s Injury and Illness Prevention Program (IIPP) describes the City’s Safety Training Program for City Employees. The City may have additional training requirements for contractors, which are described in any agreements between the City and the contractor. This includes training as described in the contract between the City of Roseville and the transit operator and identified in the transit operator’s Safety Policy Manual. The contracted transit operator provides ongoing training, retraining, and safety education for all safety sensitive positions, including but not limited to vehicle operators, dispatchers, and supervisory personnel, which conform to regulation agency requirements, e.g., Federal and State Departments of Transportation, California Highway Patrol and other applicable agencies.

Vehicle maintenance safety-related skill training includes the following:
• Ongoing skill training
• Hazardous material spill prevention & control
• Training provided by vendors
• Heat illness prevention
• Back injury prevention
• Equipment safety training, including but not limited to:
o Forklift
o Aerial
o Crane
• Traffic control & flagging
• Welding safety
• Fire extinguisher
• Injury & Illness prevention
• Bloodborne pathogen exposure control
• Outdoor smoke protection plan
• Drug & alcohol recognition
• Fall protection
• CPR/AED & first aid
• Hearing conservation
The operations skill training for safety-sensitive positions, provided by the contracted transit operator, includes the following:

City of Roseville
Roseville Transit Agency Safety Plan 21
• New-hire bus vehicle operator classroom and hands-on skill training, including but not limited to:
o Hazard communication,
o Drug and alcohol policies and procedures,
o Pre-trip and post trip inspections,
o Lift operations and securement systems,
o Onboard video systems,
o Defensive driving and road safety,
o Vehicle operations,
o Accident and emergency procedures,
o Fatigue management,
o Bloodborne pathogens,
o Road safety, and
o Americans with Disabilities Act
• Driver refresher training, under the following conditions:
o Return To Work (from inactive status) – Required when a driver/operator returns from “inactive” status (from a period of 30 days or more). In these cases, the driver must receive a one-day/8 hours “general purpose” refresher training designed to remind the driver of the general standards and defensive driving guidelines and to ensure his/her proficiency.
o Post Accident / For cause – Required after every “preventable” accident, or whenever mandated by management for retraining / corrective purposes. o Seasonal – Required annually at all divisions operating in seasonal adverse weather environments (i.e.: Winter driving, onset of adverse weather, etc.). o Biannually – At a minimum of every two years, each driver/operator shall receive a “general purpose” refresher training.
• Ongoing training for drug & policy procedures for safety sensitive positions. • Ongoing training for dispatchers, operations supervisors and managers. • Other safety-related training, including:
o System, security & emergency preparedness plan,
o Heat illness prevention plan,
o Injury prevention program, and
o Hazardous materials safety data sheets.

Safety Communication
The primary goal of safety promotion at the City of Roseville is to develop a positive safety culture that allows the SMS to succeed. A positive safety culture of the City of Roseville is one which is clearly communicated throughout the organization. This approach will foster informed employees that understand safety risks and are provided with the necessary knowledge, training, and resources that allow them to work continuously to identify risks and enhance safety.

The City of Roseville uses communication tools tailored to meet the needs of the public, employees, and contractors. Some of the tools the City of Roseville uses to communicate safety messages include:
• Email
• Bulletin board postings
City of Roseville
Roseville Transit Agency Safety Plan 22
• Posters
• Public service announcements
• Staff meetings
• Public meetings
• Social media posts
• City of Roseville website
• Internal employee website (HUB)
• Newsletters
Roseville Transit’s Public Participation Plan of the City of Roseville Title VI Program provides further guidance for public involvement associated with specified FTA funded activities. Additional information on employee safety communication is included in the IIPP.

The contracted transit operator may use the tools listed above or use other tools tailored specifically to meet the needs of the contracted transit employees to communicate safety messages.

8. Additional Information
The City of Roseville maintains documentation related to the implementation of its SMS; the programs, policies, and procedures used to carry out this ASP; and the results from its SMS processes and activities for three years after creation. They will be available to the FTA or other Federal or oversight entity upon request.

9. Definitions
Accident means an Event that involves any of the following: a loss of life; a report of a serious injury to a person; a collision of public transportation vehicles; and an evacuation for life safety reasons.

City of Roseville
Roseville Transit Agency Safety Plan 23
Accountable Executive means a single, identifiable person who has ultimate responsibility for carrying out the PTASP; responsibility for carrying out the agency's Transit Asset Management (TAM) Plan; and control or direction over the human and capital resources needed to develop and maintain both the agency's PTASP, in accordance with 49 U.S.C. 5329(d), and the City’s TAM Plan in accordance with 49 U.S.C. 5326.

Chief Safety Officer means an individual who has responsibility for safety and meets the requirements specified at 49 C.F.R.§673.5 and §673.23(d)(2).

Event means any Accident, Incident, or Occurrence.

FTA means the Federal Transit Administration, an operating administration within the United States Department of Transportation.

Hazard means any real or potential condition that can cause injury, illness, or death; damage to or loss of the facilities, equipment, rolling stock, or infrastructure of a public transportation system; or damage to the environment.

Incident means an event that involves any of the following: a personal injury that is not a serious injury; one or more injuries requiring medical transport; or damage to facilities, equipment, rolling stock, or infrastructure that disrupts the operations of Roseville Transit.

Investigation means the process of determining the causal and contributing factors of an accident, incident, or hazard, for the purpose of preventing recurrence and mitigating risk.

National Public Transportation Safety Plan means the plan to improve the safety of all public transportation systems that receive Federal financial assistance under 49 U.S.C. Chapter 53.

National Transit Database: means Nation’s source for information and statistics on the transit systems of the United States.

Occurrence means an Event without any personal injury in which any damage to facilities, equipment, rolling stock, or infrastructure does not disrupt the operations of Roseville Transit.

Performance Measure means an expression based on a quantifiable indicator of performance or condition that is used to establish targets and to assess progress toward meeting the established targets.

City of Roseville
Roseville Transit Agency Safety Plan 24
Performance Target means a quantifiable level of performance or condition, expressed as a value for the measure, to be achieved within a time period required by the Federal Transit Administration (FTA).

Public Transportation Agency Safety Plan means the documented comprehensive agency safety plan for a transit agency that is required by 49 U.S.C. 5329.

Risk means the composite of predicted severity and likelihood of the potential effect of a hazard.

Risk Mitigation means a method or methods to eliminate or reduce the effects of hazards.

Roseville Transit Agency Safety Plan means the City of Roseville’s Public Transportation Agency Safety Plan.

Safety Assurance means processes within the City’s Safety Management System that functions to ensure the implementation and effectiveness of safety risk mitigation, and to ensure that the City meets or exceeds its safety objectives through the collection, analysis, and assessment of information.

Safety Management Policy means the City’s documented commitment to safety, which defines the City’s safety objectives and the accountabilities and responsibilities of its employees in regard to public transportation safety.

Safety Management System (SMS) means the formal, top-down, organization-wide approach to managing safety risk and assuring the effectiveness of the City’s public transportation safety risk mitigation. SMS includes systematic procedures, practices, and policies for managing risks and hazards.

Safety Performance Target means a Performance Target related to safety management activities.

Safety Promotion means a combination of training and communication of safety information to support SMS as applied to the transit agency's public transportation system.

Safety Risk Assessment means the formal activity whereby the City determines Safety Risk Management priorities by establishing the significance or value of its public transportation safety risks.

City of Roseville
Roseville Transit Agency Safety Plan 25
Safety Risk Management means a process within the City’s Public Transportation Agency Safety Plan for identifying hazards and analyzing, assessing, and mitigating safety risk.

Serious Injury means any injury which:
• Requires hospitalization for more than 48 hours, commencing within 7 days from the date of the injury was received;
• Results in a fracture of any bone (except simple fractures of fingers, toes, or noses); • Causes severe hemorrhages, nerve, muscle, or tendon damage; • Involves any internal organ; or
• Involves second- or third-degree burns, or any burns affecting more than 5 percent of the body surface.

Small Public Transportation Provider means a recipient or subrecipient of Federal financial assistance under 49 U.S.C. 5307 that has one hundred (100) or fewer vehicles in peak revenue service and does not operate a rail fixed guideway public transportation system.

State Safety Oversight Agency means an agency established by a State that meets the requirements and performs the functions specified by 49 U.S.C. 5329(e) and the regulations set forth in 49 CFR part 674.

Transit Asset Management Plan means the strategic and systematic practice of procuring, operating, inspecting, maintaining, rehabilitating, and replacing transit capital assets to manage their performance, risks, and costs over their life cycles, for the purpose of providing safe, costeffective, and reliable public transportation, as required by 49 U.S.C. 5326 and 49 CFR part 625.

Vehicle Revenue Miles means the hours that vehicles are scheduled to or actually travel while in revenue service. Vehicle revenue hours include: Layover / recovery time. Vehicle revenue hours exclude: Deadhead; Operator training; Vehicle maintenance testing; and School bus and charter services.

10. Attachments

1. City Council Approval (2020 & 2022)

2. Certification of Compliance (2022)

3. City of Roseville Injury and Illness Prevention Program (2019)

4. MV Safety Policy Manual
City of Roseville
Roseville Transit Agency Safety Plan 26
[insert Resolution]
[Insert Certification of Compliance]

COUNCIL COMMUNICATION
CC #: 3694
File #: 0900-04
Title:

Historic Old Town Parking Lot Improvements Project - Agreement Amendment, Quitclaim Deed and Assignment & Assumptions Agreement
Contact: Brian Gulewich 916-746-1376 [email protected] Meeting Date: 12/18/2024
Item #: 7.15.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council:

1. Adopt a resolution authorizing the City Manager to execute a First Amendment to Letter of Understanding (LOU) Agreement with Union Pacific Railroad (UPRR) extending the closing date from December 31, 2024 to March 31, 2025;

2. Adopt a resolution authorizing the City Manager to execute a Quitclaim Deed to accept 1.68 acres of real property, located east of Historic Old Town Roseville, from UPRR, authorizing the City Manager to execute an Assignment and Assumption Agreement as well as all other related escrow and purchase documents, and authorizing the City Attorney to make minor, non-substantive edits to any escrow and purchase documents.

BACKGROUND
In 2017, a parking analysis was completed to evaluate the parking impact in response to the Capitol Corridor Third Track Project. In the analysis, a parking shortfall of approximately 90 to 160 spaces was identified at peak times. A vacant Union Pacific Railroad (UPRR) parcel in Historic Old Town Roseville was identified as an ideal property to construct a parking lot to address the shortage. This property was also identified for a potential parking lot by the Downtown Specific Plan, adopted in 2009.

At their September 4, 2024 meeting, Council approved entering into a Letter of Understanding (LOU) agreement with UPRR to acquire the UPRR property, pending due diligence. City staff are currently completing the appropriate due diligence in advance of property acquisition, which includes environmental testing, surveys, and title report review. Should any of the due diligence deem the acquisition of the property for the agreed-upon purchase price undesirable to the goals of the City, the City Manager can terminate the LOU. The original closing date identified in the LOU is December 31, 2024. Due to the timing of the December Council meeting, and the ongoing due diligence, UPRR and the City would like to extend the closing date to March 31, 2025.

Approval and execution of an Assignment and Assumption Agreement and a Quitclaim Deed are also necessary to acquire the property for the agreed-upon purchase price ($800,000). The Assignment and Assumption Agreement transfers certain pipeline obligations on the subject property from UPRR to the City. The obligations will not affect the planned parking projects, nor are they expected to have a fiscal impact to the City. The quitclaim deed defines the property UPRR is transferring to the City, and will be executed by UPRR prior to the closing date.

FISCAL IMPACT
There are sufficient funds included in the project budget from the Strategic Improvement Fund (SIF) to fully fund the property acquisition. No General Fund resources are proposed for this project.

ENVIRONMENTAL REVIEW
Development of the Historic Old Town Parking Lot Improvements Project was previously evaluated in the Downtown Roseville Specific Plan EIR (March 16, 2009) (SCH: 2007102090) and identified in the associated City of Roseville Downtown Specific Plan. As discussed in the Specific Plan EIR, the EIR provides environmental analyses of community infrastructure and facilities, including parking facilities, like the proposed project. Because the project is consistent with the Downtown Roseville Specific Plan Final EIR and Specific Plan, no new effects would be expected to occur and all applicable mitigation measures from the Downtown Roseville Specific Plan EIR will be implemented during the design and construction of the Historic Old Town Parking Lot Improvements Project. Because the proposed project meets the requirements identified in Section 15183 of the State CEQA Guidelines, no additional CEQA review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Brian Gulewich, Assistant Engineer
Jason Shykowski, Public Works Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Project Location
Resolution 24-428
Amendment to Letter of Understanding
Resolution 24-435
Quitclaim Deed
Assignment & AssumptionAgreement
ReferenceAgreement for Assignment & Assumptions
SCALE:

DATE:

EXHIBIT 1 - 75' OFFSET OF THE RAILROAD TRACK

CENTERLINE AND EXISTING PARCEL LIMITS
1/8" = 1'-0"

DEPARTMENT OF PUBLIC WORKS

ENGINEERING DIVISION
RESOLUTION NO. 24-428

APPROVING A FIRST AMENDMENT TO LETTER OF UNDERSTANDING, BY AND

BETWEEN UNION PACIFIC RAILROAD COMPANY AND THE CITY OF ROSEVILLE,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, in 2017, a parking analysis was completed to evaluate the parking impact in response to the Capitol Corridor Third Track Project and a parking shortfall of approximately 90 to 160 spaces was identified at peak times; and
WHEREAS, a parcel of land owned by the Union Pacific Railroad Company (UPRR) was identified as an ideal property to construct a parking lot to address the shortage; and WHEREAS, at their September 4, 2024 meeting, Council approved entering into a Letter of Understanding (LOU) agreement with UPRR to acquire the UPRR property, pending due diligence; and
WHEREAS, due to the timing of tonight's meeting, and the ongoing due diligence, UPRR and the City would like to extend the closing date to March 31, 2025; and WHEREAS, a First Amendment to Letter of Understanding for the purchase of real property, has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said First Amendment to Letter of Understanding is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2024, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
0785727

FIRST AMENDMENT TO LETTER OF UNDERSTANDING
THIS AMENDMENT TO LETTER OF UNDERSTANDING (the "First
Amendment") is made and entered into as of the ____ day of ______________, 2024, by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation ("Seller"), and CITY OF ROSEVILLE ("Buyer"), and amends that certain Letter of Understanding dated September 4, 2024 (the "Agreement"), for the sale and purchase of certain real property, located in Roseville, California, more particularly described therein (the "Property").

IT IS MUTUALLY AGREED by and between Seller and Buyer as follows:

Section 1. Defined Terms. The defined terms in the Agreement shall apply and have the same meaning in this First Amendment as if fully set forth herein.

Section 2. Closing - Default. Article 8A of the Agreement shall be amended as follows:

Closing will occur on or before March 31, 2025.

Section 3. Facsimile or E-mail Execution. This First Amendment may be executed in counterparts which shall be effective as an original and each counterpart may be delivered by one party to the other by either facsimile transmission or scanned image sent by e-mail.

Section 4. Amendment Supplemental. All of the terms of the Agreement remain in full force and effect except as specifically amended by this First Amendment. If there is any conflict between the terms of this First Amendment and the terms of the Agreement, the terms of this First Amendment will control.

IN WITNESS WHEREOF, the parties hereto have executed this First Amendment as of the date first above written.

SELLER: UNION PACIFIC RAILROAD COMPANY,
a Delaware corporation
By: ___________________________________
Name: _________________________________
Title: __________________________________
BUYER: CITY OF ROSEVILLE
By:____________________________________________
Print Name:______________________________________
Title:______________________________________
RESOLUTION NO. 24-435

APPROVING A QUITCLAIM DEED AND ASSIGNMENT AND ASSUMPTION

AGREEMENT, BY AND BETWEEN UNION PACIFIC RAILROAD COMPANY AND THE

CITY OF ROSEVILLE, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THEM

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, at the September 4, 2024, the Roseville City Council approved entering into a Letter of Understanding Agreement with Union Pacific Railroad Company (UPRR) to acquire a parcel in Historic Old Town Roseville to be used for parking; and WHEREAS, approval and execution of an Assignment and Assumption Agreement and a Quitclaim Deed are also necessary to acquire the property for the agreed-upon purchase price of eight hundred thousand dollars ($800,000); and
WHEREAS, the Assignment and Assumption Agreement transfers certain pipeline obligations on the subject property from UPRR to the City, which will not affect the planned parking projects, nor are they expected to have a fiscal impact to the City; and WHEREAS, the Quitclaim Deed and the Assignment and Assumption Agreement, have been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville that the City Manager is hereby authorized to execute a Quitclaim Deed as well as the Assignment and Assumption Agreement necessary to acquire property from UPRR, as well as any other related escrow and purchase documents on behalf of the City.

BE IT FURTHER RESOLVED that the City Attorney is hereby authorized to make minor, non-substantive edits to any escrow and purchase documents.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to record the Quitclaim Deed at the Placer County Recorder’s Office on behalf of the City of Roseville once UPRR executes it.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of __________________________, 20__, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
___________________________
City Clerk

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

City of Roseville
311 Vernon Street
Roseville, California 95678
MAIL TAX STATEMENTS TO:

City of Roseville
311 Vernon Street
Roseville, California 95678
______________________________________________________________________________ (Space Above Line for Recorder’s Use Only)
APN(s): ____________________________
DOCUMENTARY TRANSFER TAX $ _______________
____ Computed on the full value of the property conveyed ____ Computed on the full value less liens and
encumbrances remaining at the time of sale
____ Not a sale (Rev. & Tax. Code Section 11927(a))
_______________________________________________
Signature of Declarant or Agent Determining Tax
Project No. 0785727

QUITCLAIM DEED
UNION PACIFIC RAILROAD COMPANY, a Delaware corporation (formerly known as Southern Pacific Transportation Company, a Delaware corporation, successor in interest to Southern Pacific Company, a Delaware corporation, successor in interest to Central Pacific Railway Company, a Utah corporation) (“Grantor”), in consideration of the sum of Eight Hundred Thousand Dollars ($800,000.00), and other valuable consideration to it duly paid, the receipt whereof is hereby acknowledged, does hereby REMISE, RELEASE and forever QUITCLAIM unto CITY OF ROSEVILLE, a municipal corporation of the State of California (“Grantee”), and unto its successors and assigns forever, all of Grantor’s right, title, interest, estate, claim and demand, both at law and in equity, of, in, and to the real estate (“Property”) situated in Placer County, State of California, described in Exhibit A, attached hereto and made a part hereof.

EXCEPTING FROM THIS QUITCLAIM AND RESERVING UNTO
GRANTOR, its successors and assigns, forever, the following:
(a) All minerals and all mineral rights of every kind and character now known to exist or hereafter discovered underlying the Property, including, without limiting the generality of the foregoing, oil and gas and rights thereto, together with the sole, exclusive and perpetual right to explore for, remove and dispose of said minerals by any means or methods suitable to Grantor, its successors and assigns, but without entering upon or using the surface of the Property, and in such manner as not to damage the surface of the Property, or to interfere with the use thereof by Grantee, its successors or assigns; and
(b) Exclusive PERPETUAL EASEMENTS ten feet (10’) in width measured from the centerline of the Fiber Optic Improvements (as defined below), in, on, over, under and across the Property (“Fiber Optics Easement Property”), in which areas Grantor (and its easement holders, lessees, sublessees, licensees, successors or assigns) shall have the right to own, construct, reconstruct, maintain, operate, use and/or remove existing and/or future communication systems, lines and facilities of every kind and nature, including, but not limited to, all existing facilities, telephone, telegraph, television and fiber optic lines and related equipment (“Fiber Optics Improvements”). Grantor does further reserve unto itself, its successors and assigns, a limited right-of-way and right of access to the Fiber Optics Easement Property over and across the Property, for the purposes of the use, enjoyment, maintenance, operation and access to the Fiber Optics Easement Property. All Fiber Optics Improvements presently existing on or hereafter constructed on the Fiber Optics Easement Property shall remain the personal property of Grantor (or the grantee under any applicable agreement). Grantor shall be entitled to all revenues derived from all current and future agreements to which Grantor is a party affecting the Fiber Optics Easement Property. No permanent building, structure or fence, and no material or obstruction of any kind or character shall be stored or maintained on the Fiber Optics Easement Property which would obstruct or interfere with the use and enjoyment of rights herein reserved without the prior written consent of the grantee under the applicable agreement.

The Property is quitclaimed by Grantor subject to the following covenants, conditions, and restrictions which Grantee, by the acceptance of this instrument, covenants for itself, its successors and assigns, faithfully, to keep, observe and perform:
(a) Restriction on Use. The Property must not be used for (i) residential, (ii) lodgings or accommodations (including, without limitation, hotels, motels, boarding houses, dormitories, hospitals, nursing homes, or retirement centers), or (iii) educational or child-care facilities (including, without limitation, schools, kindergartens or day-care centers).
(b) Fence. Grantee, at its sole cost and expense, shall install, and thereafter maintain fencing or other barriers to prevent access to or encroachment on the railroad right-of-way of Grantor adjacent to the trackside boundary of the Property as a first order of work prior to occupying the Property for purposes of construction and use. The fencing or barrier must be of a design and type satisfactory to Grantor, and in compliance with applicable building codes. Grantor agrees that a standard six foot (6’) tall chain link fence will be acceptable. Grantee shall submit the plans for the fencing or barrier construction to:

Union Pacific Railroad Company
Attn: Real Estate Sales (Project No. 0785727)
1400 Douglas Street, Mail Stop 1690
Omaha, Nebraska 68179
for review and approval. Grantor shall complete such review and make appropriate response to Grantee within twenty (20) days after receipt of such plans by Grantor. Grantor shall not unreasonably withhold its approval of such plans. Such approval does not constitute a guarantee or warranty that such plans comply with applicable governmental laws, rules, regulations or ordinances, or that the fence as constructed will be structurally sound. (c) Railroad Proximity.
(i) Grantee acknowledges that the property abutting the Easterly boundary line of the Property is dedicated and used for railroad purposes, that railroad operations may create noise, vibrations, emissions, fumes and odors twenty-four (24) hours a day, and that the amount, nature and intensity of railroad operations may increase or change (collectively, the “Permitted Effects”). Grantee accepts the Property subject to the existence of the Permitted Effects. By acceptance of the Property, Grantee agrees that, at Grantee’s sole cost and expense, as part of the development of the Property, Grantee shall design and install and/or construct and thereafter maintain improvements to reduce or limit the Permitted Effects and to comply with all governmental requirements, if any, which may be imposed as a condition to the development and use of the Property because of the Permitted Effects.
(ii) Grantee shall not, and hereby waives all rights to, (A) institute legal proceedings against Grantor to reduce or lessen the Permitted Effects, and (B) directly or indirectly participate in petition drives, lobbying efforts or other activities seeking the enactment of federal, state or local laws or ordinances to reduce or lessen the Permitted Effects. Any party breaching such covenant shall reimburse Grantor for all costs incurred by Grantor to comply with any such orders, laws or ordinances, including, without limitation, attorney fees and court costs.
(iii) If Grantee sells or leases all or any portion of the Property, Grantee shall require all purchasers and tenants to acknowledge the location of the railroad operations abutting the Property and the existence of the Permitted Effects, and to agree in writing, for the benefit of Grantor, to comply with the above covenants.

The foregoing and following covenants, conditions, and restrictions shall run with the Property, the burdens of which will be binding on the successors and assigns of Grantee and the benefits of which will inure to the successors and assigns of Grantor. A breach of the foregoing and following covenants, conditions and restrictions, or the continuance thereof, may, at the option of Grantor, its successors or assigns, be enjoined, abated, or remedied by appropriate proceedings.

Environmental Covenants:
(a) “As Is” Sale. Grantee, for itself, its successors and assigns, including any successor owner of any interest in the Property, acknowledges and agrees that the Property is quitclaimed by Grantor and accepted by Grantee in an “as is” condition with all faults, and that the Property was used for railroad, commercial and industrial purposes. Grantor does not make any representations or warranties of any kind whatsoever, either express or implied, with respect to the Property or any of such related matters; in particular, but without limitation, Grantor makes no representations or warranties with respect to the use, condition, title, occupation or management of the Property, compliance with applicable statutes, laws, codes, ordinances, regulations or requirements relating to leasing, zoning, subdivision, planning, building, fire, safety, health or environmental matters (including but not limited to the existence of hazardous materials in, on, under, or emanating to or from the Property), compliance with covenants, conditions and restrictions (whether or not of record), other local, municipal, regional, state or federal requirements, or other statutes, laws, codes, ordinances, regulations or requirements (collectively, “Condition of the Property”). Grantee acknowledges that it is entering into this Agreement on the basis of Grantee’s own investigation of the physical and environmental conditions of the Property, including the subsurface conditions and Grantee assumes the risk that adverse physical and environmental conditions may not have been revealed by its investigation.
(b) Release. GRANTEE, FOR ITSELF, ITS SUCCESSORS AND

ASSIGNS, INCLUDING ANY SUCCESSOR OWNER OF ANY INTEREST IN

THE PROPERTY, HEREBY WAIVES, RELEASES, REMISES, ACQUITS AND FOREVER DISCHARGES GRANTOR, GRANTOR’S EMPLOYEES, AGENTS,

OR ANY OTHER PERSON ACTING ON BEHALF OF GRANTOR, OF AND

FROM ANY CLAIMS, LIABILITIES, ACTIONS, CAUSES OF ACTION,

DEMANDS, RIGHTS, DAMAGES, COSTS, EXPENSES, PENALTIES, FINES OR

COMPENSATION WHATSOEVER, DIRECT OR INDIRECT, WHICH GRANTEE

NOW HAS OR WHICH GRANTEE MAY HAVE IN THE FUTURE ON

ACCOUNT OF OR IN ANY WAY ARISING OUT OF OR IN CONNECTION

WITH THE CONDITION OF THE PROPERTY, INCLUDING, WITHOUT

LIMITATION, THE KNOWN OR UNKNOWN PHYSICAL OR

ENVIRONMENTAL CONDITION OF THE PROPERTY (INCLUDING,

WITHOUT LIMITATION, ANY CONTAMINATION IN, ON, UNDER,

ADJACENT OR EMANATING FROM OR TO THE PROPERTY BY ANY

HAZARDOUS MATERIALS), OR ANY FEDERAL, STATE OR LOCAL LAW,

ORDINANCE, RULE, REQUIREMENT, DIRECTIVE, ORDER OR

REGULATION APPLICABLE THERETO, INCLUDING, WITHOUT

LIMITATION, THE TOXIC SUBSTANCES CONTROL ACT, THE

COMPREHENSIVE ENVIRONMENTAL RESPONSE, COMPENSATION AND

LIABILITY ACT, AND THE RESOURCE CONSERVATION AND RECOVERY ACT. THE FOREGOING APPLIES REGARDLESS OF ANY NEGLIGENCE OR

STRICT LIABILITY OF GRANTOR, ITS AFFILIATES, THEIR EMPLOYEES, AGENTS, OFFICERS, SUCCESSORS OR ASSIGNS. WITH RESPECT TO THE

FOREGOING RELEASE, GRANTEE EXPRESSLY WAIVES THE BENEFITS AND PROTECTIONS OF SECTION 1542 OF THE CIVIL CODE OF THE STATE OF CALIFORNIA, WHICH READS AS FOLLOWS:
1542. Certain Claims Not Affected by General Release. A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor. (c) Indemnity. FROM AND AFTER THE DATE OF THIS

INSTRUMENT, GRANTEE SHALL, TO THE MAXIMUM EXTENT

PERMITTED BY LAW, INDEMNIFY, DEFEND AND SAVE HARMLESS

GRANTOR, ITS AFFILIATES, THEIR EMPLOYEES, AGENTS, OFFICERS,

SUCCESSORS AND ASSIGNS, FROM AND AGAINST ANY AND ALL SUITS,

ACTIONS, CAUSES OF ACTION, LEGAL OR ADMINISTRATIVE

PROCEEDINGS, CLAIMS, DEMANDS, FINES, PUNITIVE DAMAGES,
LOSSES, COSTS, LIABILITIES AND EXPENSES, INCLUDING ATTORNEY’S

FEES, IN ANY WAY ARISING OUT OF OR CONNECTED WITH THE

CONDITION OF THE PROPERTY, INCLUDING, WITHOUT LIMITATION, THE

KNOWN OR UNKNOWN PHYSICAL OR ENVIRONMENTAL CONDITION OF

THE PROPERTY (INCLUDING, WITHOUT LIMITATION, ANY

CONTAMINATION IN, ON, UNDER, ADJACENT OR EMANATING FROM OR

TO THE PROPERTY BY ANY HAZARDOUS MATERIALS), OR ANY

FEDERAL, STATE OR LOCAL LAW, ORDINANCE, RULE OR REGULATION

APPLICABLE THERETO, INCLUDING, WITHOUT LIMITATION, THE TOXIC

SUBSTANCES CONTROL ACT, THE COMPREHENSIVE ENVIRONMENTAL

RESPONSE, COMPENSATION AND LIABILITY ACT, AND THE RESOURCE CONSERVATION AND RECOVERY ACT. THE FOREGOING APPLIES

REGARDLESS OF ANY NEGLIGENCE OR STRICT LIABILITY OF GRANTOR,

ITS AFFILIATES, THEIR EMPLOYEES, AGENTS, OFFICERS, SUCCESSORS OR ASSIGNS.
(d) General Allocation of Environmental Responsibility. With respect to any existing or future presence of any hazardous materials in, under or emanating to or from the Property, from and after the date of this instrument, Grantee, for itself, its successors and assigns, including any successor owner of any interest in the Property, at no cost to Grantor, agrees to be solely responsible for conducting any investigation, monitoring, remediation, removal, response or other action required by any governmental agency, court order, law or regulation or which may otherwise be necessary to make the Property suitable for Grantee’s use of the Property.
(Remainder of page intentionally left blank.)
IN WITNESS WHEREOF, the undersigned has executed this instrument as of this ____________ day of ____________________________, 2024.

UNION PACIFIC RAILROAD COMPANY,
Attest: a Delaware corporation
_____________________________ By: ____________________________________ Assistant Secretary Printed Name: Michael S. Wohlwend
Title: Assistant Vice President – Real Estate

STATE OF NEBRASKA )
) ss.

COUNTY OF DOUGLAS )
The foregoing instrument was acknowledged before me this __________ day of __________________, 2024, by Michael S. Wohlwend and _____________________________, Assistant Vice President – Real Estate and Assistant Secretary of UNION PACIFIC RAILROAD COMPANY, a Delaware corporation, on behalf of the corporation.

WITNESS my hand and official seal.
________________________________
Notary Public
(Seal)
Grantee hereby accepts this instrument and agrees for itself, its successors and assigns, to be bound by the covenants set forth herein.

Dated this ____________ day of ____________________________, 2024.

CITY OF ROSEVILLE,
a municipal corporation of the State of
California
By: __________________________________
Printed Name: _________________________
Title: _________________________________
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA )
) ss.

COUNTY OF PLACER )
On ______________, 2024, before me, _________________________________, Notary Public, personally appeared _____________________________________, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
_______________________________
Notary Public
(Seal)

EXHIBIT A

LEGAL DESCRIPTION OF THE PROPERTY
All that property situate in the City of Roseville, County of Placer, State of California, being a portion of Section 35, Township 11 North, Range 6 East, M.D.M. and a portion of the lands in Section 2, Township 10 North, Range 6 East as shown on the “Plan of the Town of Roseville”, filed in Book A of Maps at Page 30 and “Map of a ReSurvey of a Part of the Original Plat of Roseville” filed in Book C, Page 33, Official Records of Placer County, more particularly described as follows:

COMMENCING at the intersection of the centerline of Lincoln Street (recorded as Sheridan St) and the south line of said Section 34, as shown on the “Map of McRAE’S Addition, Town of Roseville, filed in Book A, Page 38;
thence South 89º51’11" East 230.00 feet to the southwest corner of said Section 35, being the POINT OF BEGINNING;
thence North 00º01’08" East 478.59 feet along the easterly line of said McRAE’S Addition, also being the accepted Section line between said Sections 34 and 35, to its intersection with a line being 75 feet Southwesterly of the existing Union Pacific Railroad track centerline; thence along said 75 foot offset line the following three (3) courses:
1) South 37º39’48" East 61.96 feet to the beginning of a tangent curve to the right having a radius of 778.00 feet;
2) thence along said curve through a central angle of 7º24’00" an arc distance of 100.48 feet to the beginning of a compound curve to the right having a radius of 574.96 feet;
3) thence along said curve through a central angle of 23º01’53” an arc distance of 231.12 feet;
thence South 07°13’56” East 51.53 feet to the beginning of a tangent curve to the right having a radius of 412.00 feet;
thence along said curve through a central angle of 30°00’54” an arc distance of 215.83 feet; thence South 22°46’58” West 175.43 feet;
thence South 30°04’45” West 23.86 feet to the northerly right of way line of Lincoln Street (70 foot wide);
thence North 44º07’27" West 34.52 feet along said line of Lincoln Street to the southeast corner of the lands of 302 Lincoln, described in Document number 2021-0138634-00, recorded Nov. 9, 2021, Placer County Recorder, and the beginning of a non-tangent curve to the left having a radius of 879.37 feet and a radial bearing of North 65°25’20” West; thence along the easterly line of said lands of 302 Lincoln on said curve through a central angle of 18°00’20” an arc distance of 276.35 feet to the southeasterly line of a 20 foot wide alley; thence along said southeasterly line North 46°25’12” East 37.43 feet to the south line of said Section 35;
thence North 89°51’11” West 142.58 feet along said south line of Section 35 to the POINT OF BEGINNING.

Bearings used in the above description are based on the bearings for Lincoln Street and Main Street, shown on Record of Survey #1405, filed in Book 11 of Surveys, Page 103, and established by found monuments shown hereon.

Distances are ground distances. To obtain GRID distances, divide by a scale factor of 0.999928.

This real property description has been prepared at Mark Thomas & Company Inc. by me or under my direction in conformance with the Professional Land Surveyor’s Act.

Mark Thomas & Company, Inc.

Union Pacific Railroad Company
Real Estate Department, Omaha, NE
Date 09-24-2024
Project No. 07857-27
RRM

CERTIFICATION OF NON-FOREIGN STATUS
Under Section 1445(e) of the Internal Revenue Code, a corporation, partnership, trust, or estate must withhold tax with respect to certain transfers of property if a holder of an interest in the entity is a foreign person. To inform the transferee, CITY OF ROSEVILLE, that no withholding is required with respect to the transfer of a U.S. real property interest by UNION PACIFIC RAILROAD COMPANY, the undersigned hereby certifies the following on behalf of UNION PACIFIC RAILROAD COMPANY:

1. UNION PACIFIC RAILROAD COMPANY is not a foreign corporation, foreign partnership, foreign trust, or foreign estate (as those terms are defined in the Internal Revenue Code and Income Tax Regulations);

2. UNION PACIFIC RAILROAD COMPANY is not a disregarded entity as defined in Section 1.445.2(b)(2)(iii) of the Internal Revenue Code;

3. UNION PACIFIC RAILROAD COMPANY’S U.S. employer identification number is 94-6001323; and

4. UNION PACIFIC RAILROAD COMPANY’S office address is 1400 Douglas Street, Omaha, Nebraska 68179, and place of incorporation is Delaware.

UNION PACIFIC RAILROAD COMPANY agrees to inform the transferee if it becomes a foreign person at any time during the three year period immediately following the date of this notice.

UNION PACIFIC RAILROAD COMPANY understands that this certification may be disclosed to the Internal Revenue Service by the transferee and that any false statement contained herein could be punished by fine, imprisonment, or both.

Under penalties of perjury I declare that I have examined this Certification and to the best of my knowledge and belief it is true, correct and complete, and I further declare that I have authority to sign this document on behalf of UNION PACIFIC RAILROAD COMPANY.

UNION PACIFIC RAILROAD COMPANY,
a Delaware corporation
By: ___________________________________
Printed Name: Michael S. Wohlwend
Title: Assistant Vice President – Real Estate
Date: __________________________________

ASSIGNMENT AND ASSUMPTION AGREEMENT
FOR VALUE RECEIVED, UNION PACIFIC RAILROAD COMPANY, a Delaware corporation (“Assignor”), acting by and through its duly authorized officers, has ASSIGNED AND TRANSFERRED, and by these presents does ASSIGN AND TRANSFER unto CITY OF ROSEVILLE, a municipal corporation of the State of California (“Assignee”), all of Assignor's right, title and interest in and to that certain Southern Pacific Pipe Lines, Inc. Agreement, dated November 1, 1982, identified in Assignor’s records as Audit No. S198317, including any amendments or supplements thereto or assignments thereof (“Identified Agreement”), to the extent the Identified Agreement affectsthat certain real property located in Placer County, State of California, described in Exhibit A, attached hereto and made a part hereof (“Property”).

TO HAVE AND TO HOLD the Identified Agreements unto Assignee, its successors and assigns. This Assignment and Assumption Agreement (“Agreement”) is made and accepted without recourse against Assignor as to the performance by any party under such Identified Agreement.

Assignee agrees to (a) perform all of the obligations of Assignor pursuant to the Identified Agreement as they relate to the Property accruing on and after the Effective Date (defined below), and (b) indemnify and hold Assignor harmless from and against any and all claims, causes of actions and expenses (including attorney's fees) incurred by Assignor and arising out of (1) Assignee's failure to comply with terms of the Identified Agreement as they relate to the Property on and after the Effective Date, or (2) claims under the Identified Agreement as they relate to the Property by the licensees named in the Identified Agreement accruing on and after the Effective Date.

This Agreement will inure to and be binding upon the parties, their successors and assigns. (Remainder of page intentionally left blank.)
Dated the ___________ day of ________________________, 2024 (“Effective Date”).

Assignor:

UNION PACIFIC RAILROAD COMPANY,
a Delaware corporation
By: ____________________________________
Printed Name: Michael S. Wohlwend
Title: Assistant Vice President – Real Estate
Assignee:

CITY OF ROSEVILLE,
a municipal corporation of the State of
California
By: ____________________________________
Printed Name: ____________________________
Title: ___________________________________

EXHIBIT A

Distances are ground distances. To obtain GRID distances, divide by a scale factor of 0.999928.

This real property description has been prepared at Mark Thomas & Company Inc. by me or under my direction in conformance with the Professional Land Surveyor’s Act.

Mark Thomas & Company, Inc.

Union Pacific Railroad Company
Real Estate Department, Omaha, NE
Date 09-24-2024
Project No. 07857-27
RRM

COUNCIL COMMUNICATION
CC #: 3678
File #: 0704-01
Title: Campus Oaks Park Skate Park - Design-Build Construction Agreement Contact: Joel De Jong 916-774-5924 [email protected] Meeting Date: 12/18/2024
Item #: 7.16.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council:
1) Award the project to the highest-ranking proposer, American Ramp Company for the Campus Oaks Park Skate Park; and
2) Adopt a resolution to authorize the City Manager to execute the agreement with American Ramp Company in the amount of $650,000; and
3) Authorize staff to approve change order requests in an amount not to exceed 10% of the contracted amount.

BACKGROUND
Campus Oaks Park is an 8.7-acre park located off of Roseville Parkway and Blue Dog Drive in the Campus Oaks area of Roseville. The park is west of Foothills Boulevard and adjacent to the former Hewlett Packard campus. Construction of Campus Oaks Park was completed in 2024 by the developer on behalf of the City. The Council-approved master plan included a skate park, a BMX track, and a ninja fitness course that were unable to be constructed during the initial phase of construction by the Developer due to budget constraints. This project aims to complete the skate and bike track portion of Campus Oaks Park. Additional funding has been identified to allow the City to complete construction of these elements. Development of the skate and bike track elements is being performed as a Design-Build contract. This method of delivery was chosen in order to achieve a high level of cost controls, be more efficient in ensuring timelines for completion and to ensure a highly qualified designer and builder of the very specialized skate and bike park elements is hired.

A Request for Proposals (RFP) for a design-build contractor was issued August 22, 2024 for the skate track, and an addendum was issued requesting the additional design and construction of the bike track element. Proposals for the RFP were received September 18, 2024. Four (4) firms submitted proposals, which were then ranked based on contractor qualifications and experience; project understanding and project plan; and cost. American Ramp Company was the top ranked firm. After negotiations, a Guaranteed Maximum Price of $650,000 was identified for the design and construction of both the skate and bike track elements.

FISCAL IMPACT
Funding for the skate track and bike track was originally approved and allocated using American Rescue Plan Act (ARPA) funds in FY2024-25. A separate budget adjustment re-allocating and augmenting the ARPA funds for this project is recommended in a separate American Rescue Plan Act Budget Adjustment agenda item. There are sufficient funds allocated for this project.

Funding for maintenance is a General Fund obligation.

ENVIRONMENTAL REVIEW
Development of the Campus Oaks Park (formerly Parcel 64/HP park site) was previously evaluated in the 4th Addendum to the Hewlett Packard Master Plan EIR (SCH No.95112022 and amended by City Council on May 20,2020, Resolution No. 20-168), and identified in the associated Third Amended Hewlett-Packard Campus Oaks Master Plan. Construction of the Campus Oaks Park Skate and Bike Tracks Project is found to be within the scope of the project covered by the 4th Addendum to the Hewlett Packard Master Plan EIR. As discussed in the Master Plan EIR, the EIR provides environmental analyses of community infrastructure and facilities, including parks, pedestrian bridges, and bike trails, to the extent applicable. Because the project is consistent with the Third Amended Hewlett-Packard Campus Oaks Master Plan, no new effects would be expected to occur and all applicable mitigation measures from the Hewlett Packard Master Plan EIR will be implemented during the design and construction of the Campus Oaks Park Skate and Bike Tracks Project. Because the proposed project meets the requirements identified in Section 15183 of the State CEQA Guidelines, no additional CEQA review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Joel De Jong, Park Development Project Manager
Jill Geller, Parks, Recreation & Libraries Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Vicinity Map
Resolution 24-411
Design BuildAgreement
Campus Oaks Park
Vicinity Map
RESOLUTION NO. 24-411

APPROVING A DESIGN-BUILD CONSTRUCTION AGREEMENT, BY AND BETWEEN

AMERICAN RAMP COMPANY AND THE CITY OF ROSEVILLE, AND AUTHORIZING

THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a Design-Build Construction Agreement for the Campus Oaks Park Skate Park project, by and between American Ramp Company and the City of Roseville, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2024, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

COUNCIL COMMUNICATION
CC #: 3657
File #: 0704-01
Title: Basketball Courts Renovation Project - Notice of Completion Contact: Kelly Appier 916-774-5927 [email protected] Meeting Date: 12/18/2024
Item #: 7.17.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council accept the Basketball Courts Renovation Project as complete and adopt a resolution authorizing the Parks, Recreation & Libraries Director to execute the attached Notice of Completion.

BACKGROUND
The Parks, Recreation & Libraries Department has made a final inspection of the Basketball Courts Renovation Project and has found that all contract work has been completed in accordance with the approved plans and specifications. The project is now ready for acceptance.

The project consisted of three basketball courts with one court at each of three parks: Maidu Regional Park, Elliott Park, and Woodbridge Park. These basketball court surfaces were identified as aging, cracked, and not suitable for play. The project scope of work included removing the existing courts, preparing the base by leveling and compacting to standards, pouring new concrete, and court striping.

FISCAL IMPACT
The project was approved in FY2023-24 using funds from the Parks, Recreation & Libraries Capital Rehabilitation Fund. There will be no increase in maintenance or other General Fund costs.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal B – Support community engagement and advocacy
Goal C – Maintain a safe and healthy community
Goal E – Deliver exceptional city services
Goal F – Invest in well-planned infrastructure and growth Respectfully Submitted,
Kelly Appier, Project Manager, Park Development
Jill Geller, Director, Parks, Recreation & Libraries
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Vicinity Map
Resolution 24-399
NOC
Elliott Park Woodbridge ParkMaidu Regional Park Basketball Court Renovation Project (Vicinity Map)
RESOLUTION NO. 24-399

ACCEPTING THE PUBLIC WORK KNOWN AS BASKETBALL COURTS RENOVATION PROJECT, APPROVING THE “NOTICE OF COMPLETION”, AND AUTHORIZING THE

PARKS, RECREATION AND LIBRARIES DIRECTOR TO EXECUTE SAID NOTICE

ON BEHALF OF THE CITY OF ROSEVILLE
BE IT RESOLVED by the City Council of the City of Roseville as follows:

1. The “Notice of Completion” on file in the City Clerk’s Department relative to that public work known as Basketball Courts Renovation Project, has been approved and the public work accepted.

2. The Parks, Recreation and Libraries Director is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2024, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

CITY CLERK

CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt from recording fees
Pursuant to Gov’t Code §27383

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN that the public work of improvement known as the Project was completed and
accepted by the City of Roseville on . The location is
situated in the City of Roseville, County of Placer, State of California and is indicated on the attached map, marked as Exhibit “A” and incorporated herein by this reference. The real property herein described is owned by the City of Roseville, 311 Vernon Street, Roseville CA 95678.

The direct/general contractor on said project was .

The surety on said project was
.
___________________________________

City of Roseville
Owner
ATTEST:
________________________________ _
Carmen Avalos, City Clerk
State of California )
County of Placer )
I, , being first duly sworn, depose and say: I am the
of the City of Roseville, a municipal
corporation in the State of California, owner of the property described in the above Notice. I am duly authorized to make this verification for and on behalf of the City of Roseville. I have read the Notice of Completion and know its contents and the facts stated therein are true. ___________________________________
City of Roseville
State of California )
County of Placer )
Subscribed and sworn to (or affirmed) before
me on this _____ day of ,
20___,
proved to me on the basis of satisfactory
evidence to be the person(s) who appeared
before me.
____________________________________
Place Notary Seal and/or Stamp Above Signature of Notary Public A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

R O C K Y R I D G E D R

E U R E K A R D

PARKHILL DR

ASHFORD
DR
FERNW
OO
C D I

WOODHILL DR

BALBOA DR

MCLAREN DR

CLAREWOOD DR

HACKAMORE DR

BRANDING IRON WY

N CIRBY WY

JOHNSON RANCH DR

SIDESADDLE WY

VAN NESS DR

LARIAT LP

LARKIN DR
W
I

NCHESTE
R
WY
³

PROJECT SITE
The project scope of work includes demolition of existing basketball court surfacing, preparation of concrete base material, new concrete, and sports striping of the new concrete.

Maidu Regional Park
1550 Maidu Dr., Roseville, CA 95661
Exhibit A-1
Maidu Regional Park

ATWELL ST

CUSHENDALL
DR

HATTON CT
B
LA
N
C
H
A
R
D
D
R

ETCHINGHAM CT

DEBENHAM ST

DASHWOOD DR

CANBERRA CT

BLAGDON CT

WHITSTABLE DR
³

PROJECT SITE
The project scope of work includes demolition of existing basketball court surfacing, preparation of concrete base material, new concrete, and sports striping of the new concrete.

H.C. Elliot Park
1421 Cushendall Dr., Roseville, CA 95747
Exhibit A-2
H.C. Elliot Park

EL DORADO AV

SEQUOIA ST

MANZANITA AV

ALTA VISTA AV

MARIPOSA ST

CORONADO AV

SIERRA BL
³

PROJECT SITE
The project scope of work includes demolition of existing basketball court surfacing, preparation of concrete base material, new concrete, and sports striping of the new concrete.

Woodbridge Park
415 Sierra Blvd., Roseville, CA 95678
Exhibit A-3
Woodbridge Park

COUNCIL COMMUNICATION
CC #: 3668
File #: 0704
Title: Parks and Landscape Maintenance Services - Professional Services Agreements Contact: Eric Dexter 916-746-1769 [email protected] Meeting Date: 12/18/2024
Item #: 7.18.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt resolutions authorizing the City Manager to execute Park and Landscape Maintenance Services Agreements with Elite Maintenance and Tree Service, New Image Landscape Company, and Cagwin & Dorward Landscape Contractors.

BACKGROUND
The Parks, Recreation & Libraries (PRL) department has an ongoing requirement to maintain parks and landscapes throughout the City. This work is completed with a combination of internal staff and external contractors. PRL also collaborates with the Environmental Utilities, Roseville Electric and Public Works Departments as partners on the parks and landscape maintenance services contracts to meet their specific landscaping needs. The maintenance of parks, streetscapes and facility landscaping enhances the Roseville community as well as provides a safe environment for the public.

On May 29, 2024, a Request for Proposal (RFP) was released for parks and landscape maintenance services for City parks, streetscapes and facility landscaping. The RFP consisted of service level standards, various exhibits and bid maps. Every area of the city was broken down by district and funding source. Costs for parks were detailed to include base costs for turf care, pruning, and irrigation. The goal of this RFP was to identify the most efficient and effective way to provide services to the residents.

The City received six (6) proposals and all six (6) met the minimum requirements set forth in the RFP. A selection committee of staff in the PRL department evaluated, analyzed and scored each proposal based on the criteria published in the RFP. The committee invited four (4) proposers to move forward in the interview process. At the completion of the interviews, the committee is recommending three (3) companies based on their project understanding, demonstrated performance and ability, customer service, quality and proposed cost. Staff recommends awarding three (3) contracts as a result of this RFP process to: Elite Maintenance and Tree Service, New Image Landscape Company, and Cagwin & Dorward Landscape Contractors.

FISCAL IMPACT
The recommended contracts reflect a decrease of scope compared to FY2023-24 for similar service levels. This decrease is due to the maintenance responsibilities for 22 parks, previously included in the park and landscape maintenance services contracts, being performed by City staff beginning on January 1, 2025.

The total cost of the agreements over the initial four-year contract term shall not exceed as follows:

Elite Maintenance and Tree Service: $5,263,725
New Image Landscape Company: $9,679,011
Cagwin & Dorward Landscape Contractors: $11,790,391
The not-to-exceed amounts account for routine maintenance work, extra work, and projects including future parks, streetscapes, and facilities.

The funding for each year’s annual maintenance contract will be included in the Parks, Recreation and Libraries; Public Works; Roseville Electric; Environmental Utilities; and community facilities district (CFD) and landscape and lighting district (LLD) operating budgets. Contract authority will be limited to amounts as approved in each fiscal year's budget.

ENVIRONMENTAL REVIEW
The proposed project involves the minor alteration of existing facilities. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption was prepared as part of the RFP and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Eric Dexter, Parks & Open Space Superintendent
Jill Geller, Parks, Recreation & Libraries Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 24-405
Elite Maintenance and Tree Service Contract & RFP
Resolution 24-406
New Image Contract & RFP
Resolution 24-407
Cagwin & Doward Contract & RFP
CEQA
RESOLUTION NO. 24-405

APPROVING A PARK AND LANDSCAPE MAINTENANCE SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND EMTS, INC. DBA ELITE

MAINTENANCE & TREE SERVICE, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Park and Landscape Maintenance Services Agreement for Parks, Recreation & Libraries, by and between the City of Roseville and EMTS, Inc. dba Elite Maintenance & Tree Service, has been reviewed by the Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D024\P005\00090611.DOCX;10/24/2024] 22 EXHIBIT “B”
City’s Request for Proposals

REQUEST FOR PROPOSALS
(13-146)
Parks and Landscape Maintenance Services
DUE: July 11, 2024
3:00 PM
Deliver to:

City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
OR
Email: [email protected]

NOTICE FOR PROPOSALS
RFP (13-146)
NOTICE IS HEREBY GIVEN that proposals for Parks and Landscape Maintenance Services will be received by the City of Roseville. Proposals will be accepted ONLY at the office of the City Clerk, Civic Center, 311 Vernon Street, Roseville, CA 95678 or submitted via electronic mail to [email protected], until 3:00 p.m., July 11th, 2024. Said proposals will be evaluated and results will be made public after completion of the negotiation process with the selected contractor. The City reserves the right to reject any or all proposals and to waive any informalities or irregularities in any proposal or in the proposal process.

May 29, 2024
___________________________________
_____________________________________
Date
Eric Dexter
Parks and Open Space Superintendent

CITY OF ROSEVILLE

Page 1 of 91 ends

Roseville City CouncilDecember 18, 2024

Roseville City Council
December 18, 2024