Agenda packet — Roseville City Council, December 18, 2024 (part 4 of 9)

Company Letterhead
Address
City, St, Zip
City of Roseville January Landscape Maintenance
Park Operations Invoice # 1234
2005 Hilltop Cir Period/Date: 1/1/2024-1/31/2024
Roseville, CA 95747
Areas Service Agreement # Monthly Line # Monthly Amount Creekview - Landscape 9012345 1 $1
Creekview - Parks 9012345 2 $1
Total $2
Exhibit D

SAMPLE BILLING MONTHLY INVOICE

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Company Letterhead
Address
City, St, Zip
City of Roseville Extra Work
Park Operations Invoice # 1234
2005 Hilltop Cir Period/Date: 1/1/2024-1/31/2024
Roseville, CA 95747 Job number or description
Description of Work:

Item Description Hours/Rate Rate Amount
12-345 Common Labor $1.00 $15.00 $15.00
12-567 Irrigation Tech $0.50 $60.00 $30.00
Item Description Cost Quantity Amount
123-56 Sprinklers $3.00 1 $3.00
Invoice Total: $48.00
Materials:

Exhibit E

SAMPLE BILLING EXTRA WORK INVOICE
(1) 15 gallon crepe myrtle tree at 1234 City St. Work completed week ending 1/25/24 Landscape Services
Labor:

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DATE: ______________
SERVICE LEVEL _____
2 NOTICE: __________

CATEGORY RATING X
Water Management
Moisture
Systems
Health
Maintained
Pruned
Health
Health
Staking
Clearance
Access Restrictions
Walls & Monuments
Misc.

LLD/ CFD/ General Fund Landscape & Medians Quality Assurance Inspection ADDITIONAL COMMENTS:

Vandalism
Open Space
Amenities
Line of Site
Hardscape
Trees
Planter Beds
Turf

COMMENTS
Exhibit F

SAMPLE QUALITY ASSURANCE DOCUMENT
LOCATION: ____________________________________________________ INSPECTOR: ___________________________________________________ DATE: __________
Comments: Specific on area. Document map # to specify area below standard M or B: Meets or Below Standards
X: Neglect by Responsible Party

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EXHIBIT G
Area Maps
File is separate from main document

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[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D024\P005\00090612.DOCX;10/24/2024] 23 EXHIBIT “C”
Pricing
Landscapes A
Streetscape District and Map Square Footage of Turf Square Footage of Landscaping Service Level Annual Cost
2113-Map-01 34,693 169,194 2 $ 48,192.00
2113-Map-02 64,145 136,642 2 $ 50,432.00
2113-Map-03 27,236 132,036 2 $ 38,012.00
2113-Map-04 10,259 78,128 2 $ 21,282.00
2113-Map-05 31,179 50,566 2 $ 21,812.00
2113-Map-06 17,621 46,256 2 $ 16,692.40
2113-Map-07 10,354 77,282 2 $ 21,140.00
2113-Map-08 14,861 36,316 2 $ 13,710.00
2113-Map-09 43,968 260,027 2 $ 70,320.00
2113-Map-10 0 32,911 2 $ 8,360.00
2113-Map-11 15,938 122,101 2 $ 32,430.00
2113-Map-12 23,795 288,185 2 $ 70,130.00
2113-Map-13 0 37,078 2 $ 9,330.00
2113-Map-14 0 38,206 2 $ 9,560.00
2113-Map-15 0 0 2 $ -
2113-Map-16 0 0 2 $ -
TOTAL 294,048 1,504,927 $ 431,402.40
Streetscape District and Map Square Footage of Turf Square Footage of Landscaping Service Level Annual Cost
2119-Map-01 8,365 124,718 2 $ 31,138.00
2119-Map-02 0 167,852 2 $ 37,838.00
2119-Map-03 0 94,551 2 $ 22,218.00
2119-Map-04 0 37,049 2 $ 9,937.00
2119-Map-05 0 127,615 2 $ 29,176.00
2119-Map-06 0 44,249 2 $ 11,396.00
2119-Map-07 0 63,692 2 $ 15,586.00
2119 Westbrook
2113 Westpark
Cost Proposal Bid Sheet--Routine Work
Provide cost for streetscapes based on the service level assigned.

Streetscapes--Bid according to Service Level assigned.

Landscapes A
Cost Proposal Bid Sheet--Routine Work
Provide cost for streetscapes based on the service level assigned.

Streetscapes--Bid according to Service Level assigned.
2119-Map-08 0 41,419 2 $ 10,826.00
2119-Map-09 0 64,027 2 $ 15,656.00
2119-Map-10 0 0 2 $ -
2119-Map-11 0 55,826 2 $ 13,866.00
TOTAL 8,365 820,998 $ 197,637.00
Streetscape District and Map Square Footage of Turf Square Footage of Landscaping Service Level Annual Cost
2121-Map-01 0 70,669 2 $ 14,550.00
2121-Map-02 0 25,732 2 $ 4,940.00
2121-Map-03 0 71,852 2 $ 14,792.80
2121-Map-04 0 12,989 2 $ 2,232.00
2121-Map-05 0 150,787 2 $ 31,552.00
2121-Map-06 0 41,190 2 $ 8,202.00
2121-Map-07 0 17,463 2 $ 3,142.00
2121-Map-08 0 37,411 2 $ 7,432.00
2121-Map-09 0 0 2 $ -
TOTAL 0 428,093 $ 86,842.80
Streetscape District and Map Square Footage of Turf Square Footage of Landscaping Service Level Annual Cost
2122-Map-01 6,210 65,593 2 $ 15,910.00
2122-Map-02 22,420 154,961 2 $ 40,090.00
2122-Map-03 4,673 40,702 2 $ 10,150.00
2122-Map-04 0 16,320 2 $ 3,518.40
2122-Map-05 0 84,579 2 $ 18,109.00
2122-Map-06 0 17,843 2 $ 3,839.00
2122 Sierra Vista
2121 Creekview Village
Landscapes A
Cost Proposal Bid Sheet--Routine Work
Provide cost for streetscapes based on the service level assigned.

Streetscapes--Bid according to Service Level assigned.
2122-Map-07 0 99,514 2 $ 21,269.00
2122-Map-08 0 71,325 2 $ 15,299.00
2122-Map-09 0 57,619 2 $ 12,399.00
2122-Map-10 0 61,628 2 $ 13,209.00
2122-Map-11 0 52,596 2 $ 11,259.00
2122-Map-12 0 22,660 2 $ 4,929.00
2122-Map-13 0 56,923 2 $ 12,139.00
2122-Map-14 0 32,377 2 $ 6,909.00
2122-Map-15 0 48,641 2 $ 10,449.00
2122-Map-16 0 50,790 2 $ 10,889.00
2122-Map-17 0 98,645 2 $ 21,089.00
2122-Map-18 0 14,103 2 $ 3,079.00
2122-Map-19 0 63,466 2 $ 13,589.00
2122-Map-20 0 277,725 2 $ 59,159.00
2122-Map-21 0 68,386 2 $ 14,579.00
2122-Map-22 0 29,185 2 $ 6,259.00
2122-Map-23 0 47,921 2 $ 10,309.00
2122-Map-24 0 33,769 2 $ 6,129.00
2122-Map-25 0 20,758 2 $ 4,429.00
2122-Map-26 0 11,526 2 $ 2,549.00
2122-Map-27 0 17,433 2 $ 3,759.00
2122-Map-28 0 36,807 2 $ 7,929.00
TOTAL 33,303 1,653,794 $ 363,224.40
TOTALS 335,716 4,407,812 TOTAL COST $ 1,079,106.60
ACRES 8 101
Landscapes B
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2006-Map-01 0 21,489 2 $ 4,001.00
2006-Map-02 0 36,292 2 $ 7,130.00
2006-Map-03 1,577 17,096 2 $ 3,482.00
2006-Map-04 0 24,745 2 $ 4,662.00
2006-Map-05 0 14,920 2 $ 2,562.00
2006-Map-06 0 29,486 2 $ 5,632.00
TOTAL 1,577 144,026 $ 27,469.00
2007-Map-01 37,526 65,849 2 $ 23,766.00
2007-Map-02 14,267 47,862 2 $ 12,666.00
TOTAL 51,793 113,711 $ 36,432.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2019-Map-01 0 9,711 2 $ 5,172.00
TOTAL 0 9,711 $ 5,172.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2021-Map-01 0 32,261 2 $ 13,452.00
TOTAL 0 32,261 $ 13,452.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2023-Map-01 0 8,424 2 $ 3,199.20
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps. 2006 Olympus Pointe -Zone A LLD
2007 Olympus Pointe -Zone D LLD
2019 Vernon Infill
2021 Historic District LLD
2023 Riverside LLD
Landscapes B
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps. 2023-Map-02 0 6,195 2 $ 2,740.00
2023-Map-03 0 6,124 2 $ 2,720.00
TOTAL 0 20,742 $ 8,659.20
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2105-Map-01 32,224 38,451 2 $ 10,612.80
TOTAL 32,224 38,451 $ 10,612.80
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2107-Map-01 5,893 99,170 2 $ 19,342.00
2107-Map-02 17,924 136,217 2 $ 31,012.00
2107-Map-03 26,358 85,839 2 $ 22,872.00
2107-Map-04 14,524 129,891 2 $ 28,572.40
TOTAL 64,699 451,117 $ 101,798.40
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2110-Map-01 1,768 10,580 2 $ 3,088.80
TOTAL 1,768 10,580 $ 3,088.80
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2117-Map-01 0 27,743 2 $ 7,801.20
TOTAL 0 27,743 $ 7,801.20
2105 Stoneridge Parcel 1 CFD
2117 Stone Point CFD 4
2107 Highland Reserve North
2110 Stone Point CFD 2
Landscapes B
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.

Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2120-Map-01 0 72,619 2 $ 15,730.00
2120-Map-02 0 26,908 2 $ 5,950.00
2120-Map-03 0 22,161 2 $ 4,990.00
2120-Map-04 0 23,570 2 $ 5,280.00
2120-Map-05 0 18,931 2 $ 4,220.00
2120-Map-06 0 9,851 2 $ 2,370.00
2120-Map-07 0 106,840 2 $ 23,040.00
2120-Map-08 0 7,914 2 $ 1,850.00
TOTAL 0 330,146 $ 63,430.00
TOTALS 152,061 1,178,489 TOTAL COST $ 277,915.40
ACRES 3 27
2120 Campus Oaks
Landscapes C
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Service LevelOption 2 Annual Cost 2104-Map-01 4,594 103,121 1 2 $ 27,233.00
2104-Map-02 25,453 63,565 1 2 $ 27,703.00
2104-Map-03 7,473 30,684 1 2 $ 10,345.00
2104-Map-04 1,266 146,090 1 2 $ 36,383.00
2104-Map-05 11,194 155,219 1 2 $ 43,693.00
2104-Map-06 4,604 63,912 1 2 $ 17,235.00
2104-Map-07 0 2,687 1 2 $ 900.00
2104-Map-08 38,632 76,567 1 2 $ 37,695.00
2104-Map-09 6,543 29,362 1 2 $ 9,435.00
2104-Map-10 0 20,259 1 2 $ 3,835.00
2104-Map-11 0 95,432 1 2 $ 22,945.00
TOTAL 99,758 786,898 $ 237,402.00
TOTALS 169,427 1,030,094 TOTAL COST $ 237,402.00
ACRES 4 24
Cost Proposal Bid Sheet--Routine Work
2104 Stoneridge CFD
Streetscapes--Bid according to Service Level assigned.

Provide cost for streetscapes based on the service level assigned.

RESOLUTION NO. 24-407

APPROVING A PARK AND LANDSCAPE MAINTENANCE SERVICES AGREEMENT,

BY AND BETWEEN THE CITY OF ROSEVILLE AND CAGWIN & DORWARD, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Park and Landscape Maintenance Services Agreement for Parks, Recreation & Libraries, by and between the City of Roseville and Cagwin & Dorward, has been reviewed by the Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D024\P005\00090610.DOCX;10/24/2024] 21 EXHIBIT “A”
Contractor’s Proposal
July 11, 2024
Proposal for:

City of Roseville
Table of Contents
1 - Introduction

1.1 - Cover Letter
2 - Firms Qualifications

2.1 - Qualifications

2.2-Licenses & Certifications

2.3 - Organization Chart
3 - Experience & References
4 - Staffing Resources
5 - Project Understanding
6 - Customer Service & Quality Assurance
7 - Chemicals
8 - Irrigation
9- Liability
10- Billing & Invoicing

4.1 - Staffing Resources

4.2 - Service Description
11- Required Statements & Documents

11.1 - Attachment A

11.2 - Attachment B

11.3 - Attachment C

11.4 - Attachment D

11.5 - Attachment E
12- Exception & Competency of Proposers
14- Supplemental Information
13- Cost Proposal
July 11, 2024
City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, Ca 95678
RE: RFP# 13-146 -Parks and Landscape Maintenance
Thank you for the opportunity to provide our landscape maintenance services proposal for the City of Roseville. Cagwin & Dorward has truly enjoyed working for the City of Roseville for the past 18 years and looks forward to continuing our relationship. We have worked hard to ensure your expectations are consistently being met and that our partnership is mutually beneficial and reflects an environment of teamwork and clarity.

Cagwin & Dorward will perform the services and adhere to the requirements described in this Parks and Landscape Maintenance RFP, including Addendum #1 issued on June 27, 2024, Addendum #2 issued on June 27, 2024 & Addendum #3 issued on June 28, 2024.

We appreciate your consideration and look forward to the possibility of continuing to serve the City of Roseville.

Respectfully submitted,

CAGWIN & DORWARD
Zeke Sevier
Regional Vice President
Requested information:

Local Office:
300 Berry Street, Roseville, Ca 95678
Mailing Address:

P.O. Box 6004, Petaluma, CA 94955
Proposers Key Contact:

Contact Person: Dave Diffenderfer
Direct: 916.200.5644
Office: 800.891.7710
Fax: 925.605.3301
Email: [email protected]

About Cagwin & Dorward
Rooted in Excellence
Crafting Beautiful and Sustainable Landscapes
What We Do
When partnering with Cagwin & Dorward, you’re not
just hiring a service provider, you’re receiving and
experience. Our vision is to provide an
extraordinary customer experience, created by
outstanding people. Our goal is to make your job
easier while taking care of your all your landscaping
needs.

Who We Are
Cagwin & Dorward is a landscape company built by
gardeners. Locally operated in Northern California
since 1955, we strive to be the area’s premier
landscape company by working closely with our
clients to improve their properties.

Our Services
We strive to bring innovations into our work, honor
our customers and employees and enhance our
communities and the environment safely.

The Cagwin & Dorward Difference includes:

Align with Customer Needs
Extraordinary Customer Service
Experience & Services
12 Locations of Resources & Skilled Staff
Outstanding People
Eco Friendly
Focus on Safety

LANDSCAPE MAINTENANCE

LANDSCAPE DESIGN & INSTALL

LANDSCAPE CONSTRUCTION

ENHANCEMENTS

WATER MANAGEMENT

TREE SERVICES

EROSION CONTROL

ENVIRONMENTAL RESTORATION

SUSTAINABLE LANDSCAPING

MASTER PLANNING

LANDSCAPE IMPROVEMENT PROGRAMS

SINGLE POINT OF CONTACT

EMERGENCY RESPONSE

REGULAR SITE WALKS
COMMENCEMENT OF SERVICES PLAN (30,60,90)
“Good work - good price -
available for emergencies -
quality arborists - responsive
and dedicated staff. I wish I had
heard of them 10 years ago”
Cagwin & Dorward is a full-service landscape contractor with over 550 employees dispatching out of twelve local service centers located throughout Northern California. From our Roseville branch we offer landscape maintenance, landscape construction, tree care and water management services, all managed and performed by in-house employees. All services described in this proposal will be performed by Cagwin & Dorward employees without the assistance of subcontractors.

Cagwin & Dorward was founded in 1955 by Tom Cagwin and Dave Dorward. Over the last 69 years, we have grown from a small, owner-operated construction company to a leader in the California landscaping industry with over 1,500 landscape maintenance accounts and $70 Million in annual revenue. Our service region stretches from Sonoma County in the north, east through the Sacramento metropolitan area, and south through Merced and the Monterey Bay region. In 2021, Cagwin & Dorward was acquired by Sperber Landscape Companies. While maintaining local leadership and control, Cagwin & Dorward now has additional resources available through our partnership with Sperber Landscape Companies.

Certifications and Licenses Include:

C-27 Landscape Contractors License
A-General Engineering License
C-61/D-49 Tree Service License
QAL - Qualified Applicators License
CLCA - Certified Water Managers
ISA Certified Arborists
Cagwin & Dorward has the resources and experience to provide the necessary staffing, management, tools, equipment and expertise to perform all of the services outlined in the RFP scope and specifications. None of the work would be subcontracted. We are currently providing landscape maintenance service to the City of Roseville and therefore have a firm understanding of the staff and equipment required to provide landscape services to the entire City of Roseville. We have recently added key staff members to better accommodate the current contract. This includes bolstering our management team with additional leadership from Kurt Oberbruner, our Vice President of Operations, and significantly increasing our skilled labor positions and crews. Since March of this year, we have increased our field manpower by 30% and we intend to keep the current ratio of manpower throughout the year.

6.3 Firms Qualifications
Cagwin & Doward strives to be the employer of choice in the industry and has proven to earn that reputation. Over the past 5 years, the organization has grown from approximately 400 employees to over 550 employees. In the temperate climate of Northern California, our staffing levels remain steady throughout the year, providing our customers with continuity of service and the benefits that come from seasoned employees.

The Roseville Branch has experienced strong employee growth over this time period, constantly adding new, talented employees as the business grows. The branch has also retained the majority of its most valuable contributors and promoted several individuals to higher levels of leadership, even during the challenging post-COVID years.

Maintenance - Irrigation - Construction
Licenses & Certifications

6.3 Organization Chart
Experience & References
Placer County Parks
Stanly Ranch
City of Lincoln
Matt Williams | Manager | 530-889-6808
C/O County of Placer
2815 2nd Street Auburn, CA 94583
Years on Property: 10+ years
Laura Mclver | General Manager | 970-708-9979
C/O Auberge Resorts
200 Stanly Cross Road, Napa, CA, 94559
Years on Property: 3 Years
Scott Boynton | Manager | 916-434-3245
C/O The City of Lincoln
600 6th Street, Lincoln, CA 95648
Years on Property: 2 Years
In our 10+ years working with Placer County, our extensive experience includes providing high-quality landscape maintenance services, such as mowing, pruning, fertilizing, and weed control, to ensure the parks remain safe, clean, and aesthetically pleasing. We also manage and repair various irrigation systems to promote efficient water usage and healthy plant growth.

Additionally, we estimate and execute extra work projects to enhance park features and amenities, adhering to Placer County's standards and requirements.

Our company has successfully partnered with the City of Lincoln to provide comprehensive maintenance services across various city properties. Our work includes regular landscape maintenance, such as mowing, pruning, and weed control, ensuring that public spaces remain inviting and well-kept. We manage and repair irrigation systems to optimize water usage and maintain healthy plant life. Additionally, we handle and execute enhancement projects that align with the city's standards, contributing to the overall safety and aesthetic appeal of Lincoln’s parks and public areas.

Our company has played a pivotal role in the maintenance and construction of the prestigious Stanly Ranch Resort. We provided comprehensive landscape maintenance services to ensure the resort grounds remained pristine and welcoming. This included regular mowing, pruning, fertilizing, and weed control. In addition to maintenance, we were integral in the construction phase, contributing to the development of lush gardens, walking paths, and other landscape features that enhance the resort's luxurious ambiance. Our work ensures that Stanly Ranch Resort offers a visually stunning and impeccably maintained environment for its guests.

Staffing Resources and Service Description
At Cagwin and Dorward, we are firm believers in the necessity for effective systems, exceptional employees, continuous improvement and constant learning. We regularly utilize tried and true performance and leadership practices with our teams, such as:

PDCA (Plan Do Check Adjust)
4M (Measure, Monitor, Manage, Mentor)
SMART Goal Setting (Specific, Measurable, Achievable, Realistic, Timed) DCOM (Direction, Competency, Opportunity, Motivation)
SSIP Feedback (Specific, Sincere, Immediate, Personal).

Focused team and one-one-one collaboration, coupled with effective systems, policies and processes, are essential for managing our work and providing the highest degree of customer service.

In addition, and perhaps most importantly, we are firm believers in the importance of taking ownership of our work, holding ourselves and each other accountable for excellence, admitting and learning from our mistakes and making it right when errors occur. We consider every opportunity an honor and we are dedicated to upholding our company mission at all times: bring innovation to our work, honor our customers and fellow employees, enhance our communities and the environment safely. This is our mission every day.

Being an established organization for nearly 70 years, Cagwin and Dorward has developed and obtained the resources and methodologies required to provide each customer with an exceptional landscape experience. Our strategic planning models, strong industry partnerships and sound business practices enable us to source the facilities, equipment, supplies and personnel required to perform the work.

Our in-house recruiting department works closely with our office and field teams to actively recruit, hire and onboard new, skilled employees. Account Managers and Branch Managers work closely with Regional Vice Presidents to assess needs for employees and equipment, budget for resources accordingly, and obtain necessary resources in a timely manner.

Our office team uses innovative software, specifically designed for landscape maintenance, to effectively schedule and manage our crews. Morning dispatch meetings are held daily to ensure crews are clear on the tasks and plans for the day. Managers and Field Supervisors ensure that crews are working safely and productively by spending the day in the field observing and supporting their teams, documenting activities and communicating with City staff as needed. When crews and equipment are safely back in the yard at the end of the day, managers ensure all equipment is in proper functioning condition, assess the activities completed in the day, and tend to any remaining customer items.

Staffing Resources and Service Description
In our Roseville office location, we are able to safely store and maintain all of the equipment and supplies necessary to manage the City of Roseville contract. Through our partnerships with top industry suppliers and vendors throughout the country, we are able to procure any necessary piece of equipment, tool or safety item within a matter of days.

Clear communication between Supervisors, office staff and field team members is critical. Every Crew Leader has a company smart phone for communication with office staff as needed. Issues and incidents are reported immediately by field staff to their supervisor. Photographs are often utilized to clearly indicate the specific location, description and severity of the issue. Action plans are determined based on severity and plans are implemented within the appropriate timeframe. Managers verify that tasks have been completed according to plan by walking the area or video conferencing with the field through smart phones.

Effective collaboration between the Account Managers assigned to the contract, as well as Construction Managers, Tree Care Managers, Field Supervisors and Branch Managers is essential. These managers meet formally once per week to report out any currently open action items and schedules for the upcoming week. Any concerns and/or needs related to our people, customers and safety are also reviewed in detail.

Staffing and work plans are developed by the managers and reviewed regularly to ensure we are following a consistent and systematic process to obtain the desired results for the contract.

Work schedules and project tracking sheets are prepared by the managers and delivered to the City weekly or monthly to ensure we are on track in all areas. Quality Assurance Inspections are also performed by managers to document and log our performance internally. Daily safe starts, weekly vehicle and equipment inspections and weekly tailgate meetings are performed to ensure our people, equipment and tools are all working in a safe manner. Crew Leader meetings are held monthly to discuss important topics around safety, productivity, communication and customer service.

Performance Evaluations are held with each employee at least annually and more frequently as needed or requested. We continuously ask our employees for feedback about how we can improve as a team. Open communication and collaboration is encouraged at all times. Through our Employee Engagement and Appreciation Program, we are able to recognize positive behavior and encourage our employees to feel safe, cared for and appreciated for their efforts. This program involves specific recognition for going above and beyond, working safely, communicating clearly and showing innovation in their work.

Our Human Resources department tracks employee retention, including performance feedback and suggestions for improving our workplace environment. We offer a comprehensive benefits package to all employees, including health, dental, vision, paid time off, paid vacation, 401(k), and a variety of free support services. We offer competitive wages and conduct annual wage reviews for every employee. We always strive to train, develop and promote from within whenever possible. Many of our senior field employees, managers and upper management staff have been with the company for 10+ years and have been promoted numerous times throughout their career at Cagwin & Dorward. We take great pride in developing our employees and seeing them grow in both technical and leadership roles.

Project Understanding
General Understanding:

Cagwin & Dorward has reviewed the information provided in the RFP and has extensive knowledge of the sites and requirements from many years of partnership with the City of Roseville. Our general understanding of the services are outlined below.

Provide a consistent and systematic approach to effectively manage and enhance City parks, streets, facilities and schools
Have a clear plan to provide sufficient resources for managing the contract (equipment, manpower, leadership) at all times
Proactively identify and address issues within the landscape before they arise, including irrigation issues, signs of pests or disease, declining plant and tree health and weed control issues Consistently communicate work plans and schedules with City staff to ensure we are aligned on priorities and scope of work, and plan accordingly for every season. Implement those plans and communicate any deviations promptly.

Provide consistent reporting of current activities, prune cycles, mowing schedules, irrigation system programming, irrigation system repairs, chemical applications, fertilizing and turf aeration, based on an agronomic calendar Maintain proper functionality of irrigation control systems throughout the City Manage and adjust irrigation schedules throughout the year to maintain optimal plant health and water conservation Demonstrate keen understanding and knowledge of central irrigation systems including Calsense and Motorola.

Act as a resource to the City, being your eyes and ears on-site, proactively solving landscape issues before they become problems.

General Approach and Challenges
Cagwin & Dorward will consistently seek to improve our approach to managing the City contract. One challenge that we have faced recently is maintaining a consistent level of service throughout all districts due to turnover and lack of oversight from management and upper management. This has enabled some areas to fall short of the expectations laid out in the contract.

By evaluating the situation and revisiting our approach, we have identified several opportunities to improve our processes:

Ensure all management staff has an extremely clear understanding of the scope and specifications for their areas Ensure field crews are consistently and properly trained on the tasks they have been assigned to perform Ensure management staff are providing all applicable reporting documents (quality assurance inspections, mow schedules, prune cycle schedules, seasonal service schedules, irrigation programming and system check schedules and an agronomic calendar of seasonal supplemental services such as fertilizing, aeration, pre-post emergent applications)
Ensure internal scheduling aligns with the City’s approved schedules Organize field staff to effectively fulfill contract service expectations by assigning additional specialists (spray, irrigation, etc.) to certain districts in accordance with the priority requirements and service levels of that area.

Hold regular meetings with Cagwin & Dorward management staff to ensure our Landscape Construction and Tree Care teams are outfitted with the necessary resources to support our landscape maintenance teams Leadership walk sites regularly and check in with City representatives at least monthly to ensure quality and service meets or exceed expectations
Establish regular meetings with City inspectors and staff to ensure:

Known issues are addressed quickly
New issues are brought to the attention of the City proactively Projects and changing priorities can be reviewed to ensure alignment between City of Roseville staff and Cagwin & Dorward managers
Project Understanding
Special Considerations for this Project:

As an active partner with the City, Cagwin & Dorward is committed to finding a solution to every issue that arises. We have outlined some specific items below.

Priorities
Site Quality - Implement a new quality assurance program and require managers to conduct and document site quality checks at regular intervals
Irrigation Management - Designate two teams of Irrigation Specialists: one team to focus on system checks, programming and communications, and a second team to focus on proactively identifying and repairing issues included in the contract.

Irrigation Training - Collaborate with internal and City resources as well as outside consultants to obtain consistent training for our personnel
Weed Prevention and Control - Assign one full-time Pest Control Operator (PCO) to each Account Manager. Designate one centrally-managed PCO responsible for pre & post emergent applications in the medians, streets and parks. Refine our annual pre-emergent program based on learnings from the last 2 years regarding liquid and granular products, application ratios and methodology
Oversight and Leadership Support - Provide additional operational support from our VP of Operations and Senior Leadership team. Focus on continuous improvement methods, operational strategic planning, communication, manager and crew training and development, work plans, routing and labor management, irrigation management and weed control methodology
Firm’s strengths and unique approaches:

Historical Knowledge and Learning - Cagwin & Dorward has the advantage of historical information and experience with the COR contract. We have worked on the contract for nearly 2 decades and have employees who have been working with us since the beginning. More importantly, we have learned from our mistakes, and discovered from experience what is needed to be successful
Maintenance Manpower - Our depth of manpower allows us to provide a complete landscape service without the use of sub-contractors. Our size also allows for flexibility. When employees are off, sick or on vacation, we have the staff available to cover missing shifts. This flexibility also allows us to crosstrain employees, providing more employees a deeper skillset and ultimately providing better service.

Irrigation and Water Management Resources - Utilize our resources in water management, water usage budgeting and irrigation systems analysis
Ancillary Support - Our Roseville yard employs a robust landscape construction and tree care operation that supports our maintenance team. Cagwin & Dorward (Roseville) currently employs 12-15 full time landscape construction employees, 3-4 fulltime tree care employees and almost 100 laborers & skilled tradesmen. Our ancillary crews support our maintenance operation with extra work and support to the landscape maintenance crews in routine maintenance.

Our account managers can call on these departments for support or assistance at any time Customer Service & Quality Assurance
Vision of Customer Service and Quality Assurance:

Our company is committed to delivering exceptional customer service and maintaining the highest quality standards in all our projects. We believe that superior customer service and rigorous quality assurance are fundamental to achieving long-term success and fostering positive relationships with our clients. Our vision is to exceed the expectations of the City of Roseville and its residents by providing reliable, responsive, and high-quality landscape maintenance services.

Steps to Ensure Exceptional Experience:

1. Comprehensive Training Program:

All staff undergo extensive training that covers customer service best practices, technical skills, safety protocols, and company standards. This ensures that every team member is well-prepared to provide exceptional service.

Regular refresher courses and continuous education programs keep staff updated on the latest industry trends and customer service techniques.

2. Clear Communication Channels:

We establish clear communication channels between our team, the City of Roseville, and the public to ensure timely and effective communication.

Dedicated account managers act as the primary point of contact, ensuring all inquiries and concerns are addressed promptly and professionally.

3. Proactive Issue Resolution:

We empower our staff to take immediate action to resolve any issues that arise, ensuring minimal disruption to services.

A robust feedback system allows for continuous improvement based on client and public input.

Quality Control Methodology:

Regular Inspections and Audits: Our quality assurance team conducts regular inspections and audits of all sites to ensure compliance with the City of Roseville standards and our internal benchmarks.

Inspections are documented using detailed checklists and reports to track performance and identify areas for improvement.

4. Performance Metrics and KPIs:

We use key performance indicators (KPIs) to measure the effectiveness of our services. These include response times, completion rates, customer satisfaction scores, and adherence to maintenance schedules.

Monthly and quarterly reviews of these metrics help us identify trends and take corrective actions as needed.

Corrective Action Plans: For any items not meeting the City of Roseville standards, we implement corrective action plans to address the issue promptly.

These plans are documented and include specific steps, timelines, and responsible parties to ensure accountability and resolution.

Chemicals
By carefully selecting and responsibly applying chemicals based on weather, season and site conditions, our company ensures effective landscape management while adhering to the Department of Pesticide Regulation guidelines. Our approach emphasizes safety, environmental stewardship, and regulatory compliance, ensuring a sustainable and effective maintenance program for the City of Roseville.

Chemical List:

Atrimmec- Plant Growth Regulator
Cheetah Pro- Herbicide
Lesco Dimension Turf and Ornamental Herbicide
Dimension Ultra 40WP- Specialty Herbicide
Florel -Growth Regulator
Fusilade- Turf and Ornamental Herbicide
Gallery 75 Dry Flowable – Specialty Herbicide
Gallery SC- Specialty Herbicide
Garlon 4 Ultra- Herbicide
Lifeline- Herbicide
Lontrel- Turf and Ornamental Herbicide
Pendulum- Granular Turf and Ornamental Herbicide
Pendulum Aqua Cap- Herbicide
Prosecutor Pro max- Herbicide
Roundup Pro Concentrate- Herbicide
Roundup Promax- Herbicide
Roundup Quick Pro- Herbicide
Roundup Pro- Herbicide
Sedge Hammer- Selective Herbicide
Snapshot 2.5 TG- Specialty Herbicide
Speed Zone Southern- Broadleaf Herbicide
Site Pro- Dimension Plus Fertilizer- Specialty
Herbicide
Turflon Easter Ultra- Specialty Herbicide
Merit F2- Insecticide
Compliance with Department of Pesticide Regulation:

Certified Applicators: Ensure all chemical applications are performed by certified pesticide applicators who have completed required training and hold valid licenses.

Proper Documentation: Maintain detailed records of all chemical applications, including the type of chemical used, application rates, areas treated, and weather conditions.

Environmental Safety: Follow guidelines for safe handling, storage, and disposal of chemicals to prevent contamination of soil, water, and non-target organisms.

Integrated Pest Management (IPM): Implement IPM practices to reduce reliance on chemical treatments, using them only as a last resort after considering mechanical, cultural, and biological control methods.

Regular Audits and Training: Conduct regular audits to ensure compliance with regulatory standards and provide ongoing training to staff on safe application practices and regulatory updates.

Irrigation
Irrigation is undoubtedly one of the most, if not the most critical component of a successfully-maintained landscape. This is especially true in Roseville where the summers are hot and dry, with temperatures often exceeding 100 degrees for multiple days between June and September. The abundant shade trees, diverse planting and large amounts of recreational turf throughout the city are great assets that must be preserved and protected properly.

Being the current landscape contractor for the City of Roseville, we are very familiar with the irrigation systems throughout the city, including the central control systems. We are also keenly aware of the challenges that can occur when a system is not managed properly or when issues are not identified and mitigated quickly. We recognize that having the proper team, systems and processes in place is critical to the overall success of any landscape maintenance program.

Our qualified team of irrigators and water managers are trained and equipped to ensure that all irrigation systems, including the Motorola and Calsense systems, are operating efficiently. Our goal is always to ensure that the systems are functioning properly, while proactively making improvements or repairs as needed to prevent potential issues before they arise and optimize water efficiency for the plant material being irrigated.

We will utilize a team of certified water managers to oversee and manage the irrigation systems in collaboration with the city’s water management specialists. We will also utilize a team of Irrigation Specialists devoted full-time to observing, testing and maintaining the systems in the field. System maintenance includes a variety of tasks, such as cleaning filters, checking the system for worn parts or coverage issues, and replacing, relocating or adding parts as necessary to ensure a safe and efficiently functioning system.

Irrigation
Our proactive approach to water management and water conservation involves routine system checks and controller adjustments at specific intervals throughout the year. Our system checks include a thorough inspection of the system and its operating functionality. Our findings are captured clearly in the field, then transferred to a computer software program that will ensure the necessary repairs are accurately identified, implemented and logged. Irrigation controller schedules are reviewed and adjusted throughout the year based on the season. These seasonal watering frequency and duration adjustments take into consideration seasonal climate, soil, slope, plant and irrigation system conditions in order to most accurately and efficiently irrigate the associated planting area.

Timely responsiveness to issues is also a key component of our strategic approach to irrigation. When issues do arise, we will bring them to the City’s attention and see that the necessary repairs are addressed within the required 30-day or 24-hour period, depending on the situation. Malfunctioning controllers, including communication errors, will be communicated to the City immediately.

Documentation and communication between our managers and the city is also a critical component to the successful management of irrigation systems. Documentation and maps of system components such as controllers, control valves and irrigation zones will be kept on file and updated as necessary. Response to issues raised by the City will be timely and efficient. Regular communication by managers shall include written updates and reports as outlined in the scope of work in addition to continuous collaboration with the City Technician. We appreciate the support of the City Technicians with regard to troubleshooting, identifying and solving complex challenges.

Lastly, we will ensure that our technicians and managers receive the ongoing training necessary to continuously improve their skills and knowledge. We recognize that technical and practical knowledge of irrigation systems and specific plant needs is extremely vast, and we are constantly learning. In past discussions with the City, we have identified the opportunity for more training and we are currently making this a priority company-wide. All of our Irrigation Technicians are currently being evaluated based on their knowledge of irrigation systems and their ability to perform various tasks. We have developed specific training modules that will be implemented throughout the year in small groups based on their greatest need. Training topics include Irrigation Repairs, Scheduling and Programming, 2-Wire Systems, ET Controllers, Central Control Systems, and many others. We also have partnerships and training programs associated with several irrigation Organizations such as Irrigation Association, QWEL and CLCA. We look forward to collaborating and developing specific training programs with the City as well!
Liability
Our company takes damage and theft claims from the public very seriously and has a structured process to ensure all claims are handled efficiently, fairly, and in a timely manner. As soon as a claim is reported, our customer service team acknowledges receipt within 24 hours, providing a reference number and outlining the next steps in the process. A dedicated claims manager is assigned to each case, acting as the main point of contact for the claimant throughout the resolution process. The claims manager collects all relevant information from the claimant, including detailed descriptions, photographs, and any supporting documentation related to the damage or theft. If necessary, a site inspection is conducted to assess the extent of the damage or verify the theft claim. This inspection is performed by a qualified staff member who documents their findings thoroughly.

The claims manager coordinates with our operations and legal teams to determine the extent of our responsibility and evaluate the claim’s validity. Interviews with staff members who were present at the time of the incident may be conducted to gather additional insights and perspectives. Depending on the nature of the claim, we offer appropriate compensation or arrange for repairs. If the claim involves theft, we work closely with law enforcement and insurance companies to address the issue. The claimant is provided with a written explanation of our findings and the proposed resolution, including a detailed breakdown of the steps we will take to address their claim.

We prioritize swift action to resolve claims, aiming to complete the entire process within 30 days. For more complex cases, regular updates are provided to the claimant to keep them informed of the progress. The claims manager monitors the implementation of the resolution plan to ensure that repairs are completed or compensation is processed promptly. After resolving the claim, we follow up with the claimant to ensure their satisfaction with the outcome and address any remaining concerns. We actively seek feedback on the claims process to identify areas for improvement and to enhance our customer service practices.

To minimize the risk of damage or theft occurring in the first place, we conduct regular training sessions for our staff on best practices for handling equipment, securing sites, and interacting with the public. We continually review and update our policies and procedures based on feedback and lessons learned from past claims to prevent recurrence. Our company is committed to handling damage and theft claims from the public with the utmost care and professionalism. Through prompt acknowledgement, thorough investigation, timely resolution, and continuous improvement, we ensure that claims are managed effectively and to the satisfaction of the affected parties. Our structured process reflects our dedication to accountability, transparency, and excellence in customer service.

Billing and Invoicing
Cagwin & Dorward has a proven track record of successfully managing billing and invoicing for the City of Roseville, adhering to their specific policies and billing instructions. We understand the importance of submitting bills and invoices in a timely manner, and ensuring they meet the City's accounting requirements.

Our invoices consistently include all necessary details, such as the district or general fund area name, designation as a Park, Landscape, or Facility, the Purchase Order Service Agreement number, Purchase Order Service Agreement line number, and the monthly cost or individual amount for specific work.

Additionally, our "Extra Work" invoices provide a comprehensive description of the work performed within a district or general fund area, as outlined in the City's requirements. Our Accounting Staff has an excellent working relationship with the City Finance team. They work collaboratively to resolve any billing questions that may arise.

We are familiar with the sample invoices provided in Exhibits D and E, which illustrate the variety of districts, contracts, and account information required. We are committed to maintaining this high standard of accuracy and detail in our billing practices. Should there be any updates or changes in the City's invoicing requirements, we are fully prepared to adapt our processes accordingly to continue meeting the City's needs efficiently and effectively.

Required Statements & Documents

1. Non-Substitution for Designated Team Members: We assure that no substitution of designated team members will occur without prior approval by City staff, in strict adherence to Section 5.0 of the proposal requirements. Our team composition is carefully selected to meet the specified qualifications and expertise outlined in our proposal, ensuring continuity and quality in service delivery.

2. Absence of Conflict of Interest: We affirm that there is no conflict of interest that would compromise our ability to fulfill the terms of the contract, as stipulated in Section 10.4. Our company maintains rigorous internal policies and procedures to identify and mitigate potential conflicts of interest, ensuring transparency and ethical conduct in all business dealings with the City of Roseville.

3. Indemnification and Insurance Requirements: We confirm our ability and commitment to fulfill the indemnification and insurance requirements outlined in the sample contract, as detailed in Section 10.7. Our company maintains comprehensive insurance coverage that meets or exceeds the City's requirements, providing adequate protection against liabilities and risks associated with our services. While actual certificates of insurance are not required with this submittal, we are prepared to provide them upon request and prior to contract execution.

4. Non-Proprietary Submission: We certify that nothing contained in our submitted proposal will be proprietary under Section 10.23. We understand and respect the City of Roseville's need for transparency and openness in evaluating proposals, and we commit to providing information that can be freely evaluated and considered in the review process.

Documents Submitted with Proposal:

1. Proof of Registration with California Secretary of State: We have attached proof of our registration with the California Secretary of State, demonstrating our compliance with state regulations. This registration ensures our legal standing to operate and enter into contracts within the state.

2. Executed Copy of Proposer’s Certification (Attachment A): Our proposal includes an executed copy of Proposer’s Certification (Attachment A), affirming our understanding of and compliance with the terms and conditions set forth in the RFP.

3. Levine Act Disclosure Statement Form (Attachment B): We have completed and included the Levine Act Disclosure Statement Form (Attachment B), providing required disclosures regarding campaign contributions.

4. Contractor Licenses (Attachment C): Attached are copies of our current contractor licenses (Attachment C), demonstrating our authorization to perform the required services in the state of California.

5. Subcontractor List (Attachment D): We have included a comprehensive Subcontractor List (Attachment D), detailing the subcontractors who will be involved in fulfilling the contract obligations, if applicable.

6. Executed Copy of Non-Collusion Declaration (Attachment E): Our proposal includes an executed copy of the NonCollusion Declaration (Attachment E), confirming that our proposal has been prepared independently and without collusion with other proposers.

These statements and documents collectively attest to our commitment to compliance, transparency, and readiness to meet the requirements set forth by the City of Roseville. We appreciate the opportunity to submit our proposal and look forward to the possibility of working together.

Attachment A
PROPOSER’S CERTIFICATION
I hereby propose to furnish the goods or services specified in the Request for Proposals (“RFP”). I agree that my proposal will remain firm for a period of up to ninety (90) days in order to allow the City of Roseville (“City”) adequate time to evaluate the qualifications submitted.

I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this RFP. The information contained in this proposal is true and correct to the best of my knowledge and is signed under penalty of perjury under the laws of the State of California. I further certify that I am duly authorized to submit this proposal on behalf of the firm as its authorized agent and that the firm is ready, willing and able to perform if awarded the contract.

I further certify that this proposal is made without prior understanding, agreement, connection, discussion, or conspiracy with any other person, firm or corporation submitting a proposal for the same product or service; that this proposal is fair and made without outside control, collusion, fraud or illegal action; that no officer, employee or agent of the City or any other proposer is financially interested in said proposal; that no undue influence or pressure was used against or in concert with any officer, employee or agent of the City in connection with the award or terms of the contract that will be executed as a result of this RFP; and that the undersigned executed this Proposer’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so. _________________________________________________

NAME OF BUSINESS
_________________________________________________

SIGNATURE
_________________________________________________

NAME & TITLE, TYPED OR PRINTED
_________________________________________________

MAILING ADDRESS
_________________________________________________

TELEPHONE NUMBER
_________________________________________________
EMAIL
Type of Organization:
____ Sole Proprietorship ____ Corporation _____ State of Incorporation ____ Partnership ____ Limited Liability Company

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Cagwin & Dorward, LLC
Delanie Boss, Controller
P.O. Box 6004 Petaluma, CA 94955
707-771-7710
[email protected]
X
Attachment B

LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any “Officer” (elected or appointed officer, any alternate thereto, and any candidate for elective office) from participating in any consideration or action related to a proceeding if they receive political contribution(s) from a party, or its agent(s), totaling more than$250 within the previous twelve (12) months, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding concerning a license, permit, other entitlement for use, franchise, or contract (collectively “license, permit, or contract”). For additional information:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act. City Officers are listed at the following sites:

The Members of City Council - https://www.roseville.ca.us/government/city_council/meet_council Boards & Commission Members - https://www.roseville.ca.us/government/boards_commissions Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.

1. Have you or your entity, or any agent on behalf of youor your entity, made any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months preceding the date of the submission of your license, permit, or contract, or the anticipated date of any City Council, Board, or Commission consideration or action related to this license, permit, or contract? YES _____ NO _____
If yes, please identify the City Officer(s):________________________________________________________________________________

2. Do you or your entity, or any agent on behalf of you or your entity, anticipate orplan to make any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months following any City Council, Board, or Commission consideration or action related to this license, permit, or contract?
YES _____ NO _____
If yes, please identify the City Officer(s):_______________________________________________________________________________ Answering yes to either of the two questions above does not preclude the City of Roseville from considering and/or taking action on a license, permit, or contract. It does, however, potentially preclude the identified City Officers from participating in consideration of and in taking any actions related to the license, permit, or contract. Please accurately complete and sign this form, under the penalty of perjury: ____________ _________________________________________________________ _______________________________________ (Date) (Printed Name/Title of Authorized Representative) (Name of business/legal entity) ___________________________________ (Signature)

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X
X
July 11, 2024 Delanie Boss, Controller Cagwin & Dorward, LLC You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered. If this form has not previously been submitted in connection with a contracting, licensing, entitlement or permitting process, please provide the completed form to the Office of the City Clerk for appropriate departmental routing, at: City Clerk, 311 Vernon St., Roseville, CA 95678, [email protected]

LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) Term Definition Law
Covered
"proceedings"
A proceeding to grant, deny, revoke, restrict, or modify a license, permit or other entitlement for use, that does not solely involve purely ministerial decisions and is:
(1) Applied for by the party;
(2) Formally or informally requested by the party; or
(3) A contract between the agency and the party or a
franchisee granted by the agency to the party, other than a contract that is competitively bid, a labor contract, or a personal employment contract.

FPPC Reg 18438.2(a)
Party
Any person who files an application for, or is the subject of, a proceeding involving a license, permit, or other
entitlement for use.

Gov. Code 84308(a)(1)
Participant
Any person who is not a party but who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use and who has a financial interest in the decision. A person actively supports or opposes a particular decision in a proceeding if that person lobbies in person the officers or employees of the agency, testifies in person before the agency, or otherwise acts to influence officers of the agency.

Gov. Code 84308(a)(2)
FPPC Reg 18438.4
Agent
A person who represents a party or participant for
compensation and appears before or otherwise
communicates with the governmental agency for the
purpose of influencing the pending proceeding. See FPPC Reg 18438.3 for exceptions for certain consultants.

FPPC Reg 18438.3
Competitively Bid
A contract required by law to be awarded to the lowest
responsible bidder with a responsive bid, or, if the
successful bidder refuses or fails to execute the contract, to the next lowest bidder with a responsive bid.

FPPC Reg 18438.2(a)(3)(A)
Labor Contract
A contract or agreement reached through collective
bargaining or with a representative group regarding the salary, benefits, or terms and conditions under an
employment or retirement policy for employees or
retirees, including a project labor agreement entered
under Public Contract Code Section 2500.

FPPC Reg 18438.2(a)(3)(B)

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Personal
Employment Contract
A contract for employment, including the terms and
conditions of employment, between the agency and an
agency employee. A contract with an independent
contractor is NOT a personal employment contract.

FPPC Reg 18438.2(a)(3)(C)-
(D)
A party to a proceeding before an agency involving a license, permit, or other entitlement for use shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party's agent.

A party, or agent to a party, to a proceeding involving a license, permit, or other entitlement for use pending before any agency or a participant, or agent to a participant, in the proceeding shall not make a contribution of more than two hundred fifty dollars ($250) to any officer of that agency during the proceeding and for 12 months following the date a final decision is rendered by the agency in the proceeding. (Gov. Code, § 84308, emphasis added.)

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Attachment C

CONTRACTOR LICENSES
List the licenses held by your company and/or employees. The following representations are made under penalty of perjury:

CA State Lic No. Name on License Class/Type Expiration Date _________ _____________ _________ _________
_________ _____________ _________ _________
_________ _____________ _________ _________
_________ _____________ _________ _________
Do you have a City of Roseville Business License? Yes____ No____ License #____________
*For Public Works Projects (SB854): Contractors must register with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. The Contractor shall provide proof of current registration with the Department of Industrial Relations for both itself and all listed subcontractors with their proposal. Contractors may register at: http://www.dir.ca.gov/public-works/publicworks.html DIR contractor registration number and expiration date:
*____________________________________________

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X
00801091
1000001669 EX:
1091179 Cagwin & Dorward, LLC A C27 C61/D49 05/31/2026
06/30/25
Attachment D

SUBCONTRACTOR LIST
If subcontractors will not be used, proposer must write "NONE". For construction contracts, in accordance with the Public Contract Code, Part 1, Chapter 4, Subletting and Subcontracting, Contractors must list the name and business address of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or who will specially fabricate and install a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of one percent (0.5%) of the prime contractor’s total bid, or in the case of bids or offers for the construction of streets and highways, including bridges, in excess of one-half of one percent (0.5%) of the prime contractor’s total bid or ten thousand dollars ($10,000) whichever is greater.

Page 45 of 91 ends

NONE
NONE
Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________

Page 46 of 91 ends

NONE
NONE
NONE
Attachment E

NONCOLLUSION DECLARATION TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID
The undersigned declares:

I am the _________________ of ______________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder.

All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______________________ [date], at _____________________ [city], ________________ [state].
____________________________________
(Signature of Declarant)

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_______________________
July 11, 2024 Petaluma
California
Controller Cagwin & Dorward, LLC
Exception & Competency of Proposers
Exceptions:

Our proposal is based on the Scope of Services and all requirements outlined in the RFP and Sample Contract (Attachment F).

Our approach ensures compliance with the City of Roseville's expectations, operational standards, and performance metrics, without proposing alterations or amendments to the stated scope or requirements.

Our proposal reflects our dedication to meeting the criteria set forth in the RFP and Sample Contract, ensuring alignment with the City's goals, and demonstrating our capability to deliver exceptional service in accordance with established standards. We look forward to the opportunity to contribute to the City of Roseville's objectives and serve the community with excellence.

Competency of Proposers:

Cagwin & Dorward maintains a strong track record of financial stability, operational competence, and client satisfaction, demonstrating our ability to fulfill the requirements outlined in the RFP. Over the past seven (7) years, we have had no pending bankruptcies, liens, stop payment notices, judgments, lawsuits, arbitrations, mediations, foreclosures, or similar actions filed or resolved against us. We affirm that there have been no client terminations of contracts with our firm due to breach of contract.

We are capable of maintaining a staff of regular employees sufficient to ensure continuous performance of the scope of work outlined in this RFP. Additionally, we maintain a fleet of equipment that is sufficient for the scope of work contemplated under this contract.

Cagwin & Dorward, LLC
Statement of Profit and Loss
2022-2023
(Dollars in Thousands) 2023 2022
Total
Change
Revenues $ 61,875 $ 57,096 8.37%
Maintenance 34,970 33,114 5.60%
Ancillary Services 26,906 23,982 12.19%
Cost of Good Sold 26,922 26,993 -0.26%
Maintenance 15,496 15,814 -2.01%
Ancillary Services 11,426 11,178 2.21%
Gross Margin 34,954 30,104 16.11%
Maintenance 19,474 17,300 12.56%
Ancillary Services 15,480 12,804 20.90%
Indirect Costs 15,033 12,455 20.70%
SG&A Costs 11,089 10,543 5.17%
EBITDA 8,844 7,126 24.10%
Depreciation 2,464 1,847 33.40%
Total Operating Profit $ 6,380 $ 5,279 20.85%
Additional financial statements available upon request

Cost Proposal Bid Sheet--Routine Work
Site Location Address Square Footage of
Turf
Square Footage of
Landscaping
Service Level Weed Free Area Sq Ft Annual Cost
Square Footage Totals 220,816.28 992,822.96 3,570,688.90 Acres 5.07 22.79 81.97
Facility Grounds--Bid at Service Level assigned.

Provide base cost for maintenance as outlined on the corresponding maps in Attachment J.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details.

Post Office 116 S Grant St 0.00 1,620.50 2
316 Vernon St 316 Vernon St 0.00 2,163.10 2
Barton Water Treatment Plant 9595 Barton Rd, Granite Bay 20,153.80 77,466.60 2 117,154.00 Carnegie Museum 557 Lincoln St 1,877.60 4,602.40 2
Civic Center 311 Vernon St 0.00 9,164.20 2
Corporation Yard 2005 Hilltop Cir 8,482.18 197,234.96 2 Downtown Library 225 Taylor St 0.00 14,484.40 2
Dry Creek Waster Water Treatment Plant 1800 Booth Rd 138,810.90 37,368.70 2 284,724.60 Fire Station # 1 80 Lincoln St 0.00 18,548.10 2
Fire Station # 2 1398 Junction Bl 2,566.60 1,224.30 2
Fire Station # 3 1300 Cirby Wy 2,874.20 1,405.40 2
Fire Station # 4 1900 Eureka Rd 0.00 20,066.00 2
Fire Station #5 1565 Pleasant Grove Blvd 4,292.10 2,970.10 2 Fire Station # 6 1430 E Roseville Pkwy 0.00 14,759.30 2 Fire Station # 7 911 Highland Pointe Dr 34,644.80 33,769.70 2 Fire Station # 8 7951 Painted Desert Dr 2
Fire Station # 9 2451 Hayden Pkwy 0.00 62,953.10 2
Johnson Pool 100 D St 3,677.40 2,629.90 2
Louis Orlando Bus Transfer Station 110 Louis Ln 0.00 7,922.40 2 Oak St. Parking Garage 200 Oak St 0.00 1,620.00 2
Old Taylor Street Courthouse 300 Taylor St 0.00 2,895.30 2 Pleasant Grove Waste Water Treatment Plant 5051 Westpark 0.00 378,558.10 2 3,168,810.30 Roseville Electric 2090 Hilltop Cir 0.00 33,172.10 2
Roseville Police Department 1051 Junction Bl 3,436.70 49,264.40 2 Solid Waste Recycle Site 4475 Westpark Dr 0.00 12,286.60 2 U.S. Post Office 320 Vernon St 0.00 2,354.00 2
Vernon Street Parking Garage 405 Vernon St 0.00 2,319.30 2 Woodcreek Oaks Parking Lot 5880 Woodcreek Oaks 2
$ 509.00
$ 679.00
$ 37,702.00
$ 1,593.00
$ 2,878.00
$ 37,920.00
$ 4,549.00
$ 36,936.00
$ 5,065.00
$ 932.00
$ 1,052.00
$ 7,089.00
$ 1,785.00
$ 6,953.00
$ 14,217.00
No Data Provided
$ 14,204.00
$ 1,550.00
$ 2,488.00
$ 509.00
$ 909.00
$ 52,832.00
$ 12,445.00
$ 12,953.00
$ 3,858.00
$ 739.00
$ 728.00
$ 8,244.00
$ 271,318.00
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes A
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2008 Northwest Zone Square Footage of
2008-Map-01 7,928 17,544 3
2008-Map-02 9,841 33,863 3
2008-Map-03 72,461 47,957 3
2008-Map-04 41,957 57,651 3
2008-Map-05 12,711 13,673 3
2008-Map-06 20,310 48,973 3
2008-Map-07 51,792 75,554 3
2008-Map-08 35,753 86,176 3
2008-Map-09 5,474 63,855 3
2008-Map-10 32,074 33,975 3
2008-Map-11 28,387 56,612 3
2008-Map-12 50,526 97,309 3
2008-Map-13 83,399 135,817 3
2008-Map-14 5,177 34,101 3
2008-Map-15 8,610 99,167 3
2008-Map-16 0 39,741 3
2008-Map-17 0 22,693 3
2008-Map-18 0 4,245 3
2008-Map-19 0 6,063 3
2008-Map-20 0 1,891 3
2008-Map-21 10,139 78,838 3
2008-Map-22 0 9,156 3
2008-Map-23 0 948 3
2008-Map-24 0 2,621 3
$ 5,912.00
$ 10,144.00
$ 10,481.00
$ 18,785.00
$ 3,827.00
$ 16,081.00
$ 29,558.00
$ 28,301.00
$ 16,092.00
$ 15,330.00
$ 19,729.00
$ 34,375.00
$ 39,863.00
$ 9,117.00
$ 25,725.00
$ 7,038.00
$ 4,019.00
$ 752.00
$ 1,074.00
$ 335.00
$ 20,652.00
$ 1,621.00
$ 168.00
$ 464.00
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes A
Provide cost for streetscapes based on the service level assigned. 2008-Map-25 0 0 3
2008-Map-26 0 4,179 3
2008-Map-27 12,673 33,327 3
2009-Map-01 14,137 25,642 3
2009-Map-02 0 32,621 3
2111-Map-01 38,273 35,299 2
2111-Map-02 56,958 76,947 2
2111-Map-03 98,020 156,111 2
2111-Map-04 24,197 20,978 2
2111-Map-05 15,032 131,741 2
2111-Map-06 54,446 151,929 2
2111-Map-07 0 131,551 2
2111-Map-08 55,656 143,548 2
2111-Map-09 47,661 67,469 2
2111-Map-10 6,418 116,748 2
2111-Map-11 0 157,511 2
2111-Map-12 0 83,974 2
2111-Map-13 3,297 69,968 2
2111-Map-14 0 22,302 2
No Data Provided
$ 740.00
$ 10,677.00
$ 5,886.00
$ 3,683.00
$ 17,077.00
$ 31,080.00
$ 44,858.00
$ 10,485.00
$ 34,067.00
$ 47,901.00
$ 23,296.00
$ 46,237.00
$ 26,722.00
$ 28,588.00
$ 37,855.00
$ 14,871.00
$ 17,005.00
$ 3,949.00
TOTAL 489,210 1,105,927 $330,860.00
2009 Northwest Zone B
TOTAL 14,137 58,263 $9,569.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2111 Fiddyment
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes A
Provide cost for streetscapes based on the service level assigned. 2111-Map-15 0 29,212 2
2111-Map-16 0 61,087 2
2111-Map-17 0 55,253 2
2111-Map-18 0 59,085 2
2111-Map-19 0 61,896 2
2111-Map-20 0 26,164 2
2111-Map-21 0 19,643 2
2111-Map-22 0 30,548 2
2111-Map-23 0 49,776 2
2113-Map-01 34,693 169,194 2
2113-Map-02 64,145 136,642 2
2113-Map-03 27,236 132,036 2
2113-Map-04 10,259 78,128 2
2113-Map-05 31,179 50,566 2
2113-Map-06 17,621 46,256 2
2113-Map-07 10,354 77,282 2
2113-Map-08 14,861 36,316 2
2113-Map-09 43,968 260,027 2
2113-Map-10 0 32,911 2
2113-Map-11 15,938 122,101 2
2113-Map-12 23,795 288,185 2
2113-Map-13 0 37,078 2
2113-Map-14 0 38,206 2
$ 5,173.00
$ 10,818.00
$ 9,785.00
$ 10,463.00
$ 10,961.00
$ 4,633.00
$ 3,479.00
$ 5,410.00
$ 8,815.00
$ 30,169.00
$ 32,725.00
$ 23,567.00
$ 13,078.00
$ 12,096.00
$ 9,452.00
$ 12,967.00
$ 7,573.00
$ 44,982.00
$ 3,715.00
$ 20,425.00
$ 46,163.00
$ 4,186.00
$ 4,313.00
TOTAL 399,957 1,758,739 $453,528.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2113 Westpark
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes A
Provide cost for streetscapes based on the service level assigned. 2113-Map-15 0 0 2
2113-Map-16 0 0 2
2119-Map-01 8,365 124,718 2
2119-Map-02 0 167,852 2
2119-Map-03 0 94,551 2
2119-Map-04 0 37,049 2
2119-Map-05 0 127,615 2
2119-Map-06 0 44,249 2
2119-Map-07 0 63,692 2
2119-Map-08 0 41,419 2
2119-Map-09 0 64,027 2
2119-Map-10 0 0 2
2119-Map-11 0 55,826 2
2121-Map-01 0 70,669 2
2121-Map-02 0 25,732 2
2121-Map-03 0 71,852 2
2121-Map-04 0 12,989 2
No Data Provided
No Data Provided
$ 30,889.00
$ 41,277.00
$ 16,744.00
$ 6,561.00
$ 22,599.00
$ 7,836.00
$ 11,279.00
$ 7,335.00
$ 11,338.00
No Data Provided
$ 9,886.00
$ 7,978.00
$ 2,905.00
$ 8,112.00
$ 1,466.00
TOTAL 294,048 1,504,927 $265,411.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2119 Westbrook
TOTAL 8,365 820,998 $165,744.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2121 Creekview Village
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes A
Provide cost for streetscapes based on the service level assigned. 2121-Map-05 0 150,787 2
2121-Map-06 0 41,190 2
2121-Map-07 0 17,463 2
2121-Map-08 0 37,411 2
2122-Map-01 6,210 65,593 2
2122-Map-02 22,420 154,961 2
2122-Map-03 4,673 40,702 2
2122-Map-04 0 16,320 2
2122-Map-05 0 84,579 2
2122-Map-06 0 17,843 2
2122-Map-07 0 99,514 2
2122-Map-08 0 71,325 2
2122-Map-09 0 57,619 2
2122-Map-10 0 61,628 2
2122-Map-11 0 52,596 2
2122-Map-12 0 22,660 2
2122-Map-13 0 56,923 2
2122-Map-14 0 32,377 2
2122-Map-15 0 48,641 2
2122-Map-16 0 50,790 2
2122-Map-17 0 98,645 2
2122-Map-18 0 14,103 2
2122-Map-19 0 63,466 2
$ 17,023.00
$ 4,650.00
$ 1,971.00
$ 4,223.00
$ 20,832.00
$ 51,464.00
$ 13,165.00
$ 3,613.00
$ 18,722.00
$ 3,950.00
$ 22,028.00
$ 15,788.00
$ 12,755.00
$ 13,642.00
$ 11,643.00
$ 5,016.00
$ 12,600.00
$ 7,167.00
$ 10,767.00
$ 11,243.00
$ 21,836.00
$ 3,122.00
$ 14,049.00
TOTAL 0 428,093 $48,328.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2122 Sierra Vista
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes A
Provide cost for streetscapes based on the service level assigned. 2122-Map-20 0 277,725 2
2122-Map-21 0 68,386 2
2122-Map-22 0 29,185 2
2122-Map-23 0 47,921 2
2122-Map-24 0 28,580 2
2122-Map-25 0 20,758 2
2122-Map-26 0 11,526 2
2122-Map-27 0 17,433 2
2122-Map-28 0 36,807.3 2
$ 48,292.00
$ 15,138.00
$ 6,460.00
$ 10,608.00
$ 6,326.00
$ 4,595.00
$ 2,551.00
$ 3,859.00
$ 8,148.00
TOTAL 33,303 1,648,605 $379,379.00
TOTAL SQ FT 1,308,689 7,568,748 TOTAL COST $1,652,819.00 ACRES 30 174
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes B
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.

Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
1001 General Fund
IV- SUBTOTAL 76,242 671,435
NC-SUBTOTAL 7,511 12,942
1001/IV-Map-01 0 72,483 2
1001/IV-Map-02 0 2,134 2
1001/IV-Map-03 0 29,365 2
1001/IV-Map-04 0 248,078 2
1001/IV-Map-05 0 29,365 2
1001/IV-Map-06 0 18,280 2
1001/IV-Map-07 44,319 69,927 2
1001/IV-Map-08 0 25,697 2
1001/IV-Map-09 0 29,610 2
1001/IV-Map-10 0 42,814 2
1001/IV-Map-11 0 10,524 2
1001/IV-Map-12 0 24,566 2
1001/IV-Map-13 0 10,632 2
1001/IV-Map-14 0 12,778 2
1001/IV-Map-15 31,922 6,223 2
1001/IV-Map-16 0 3,180 2
1001/IV-Map-17 0 35,780 2
1001/NC-Map-01 7,511 11,732 2
1001/NC-Map-02 0 1,209 2
1001/NW-Map-01 0 786 2
1001/NW-Map-02 106 13,072 2
1001/NW-Map-03 2,451 4,135 2
$ 8,183.00
$ 241.00
$ 3,315.00
$ 21,683.00
$ 3,315.00
$ 2,064.00
$ 16,905.00
$ 2,901.00
$ 3,343.00
$ 4,833.00
$ 1,188.00
$ 2,773.00
$ 1,200.00
$ 1,443.00
$ 5,644.00
$ 359.00
$ 4,039.00
$ 2,847.00
$ 136.00
$ 89.00
$ 1,950.00
$ 975.00
$ 83,429.00
$ 2,983.00
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes B
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.
1001/NW-Map-04 0 21,189 2
1001/NW-Map-05 0 0 2
1001/NW-Map-06 0 3,652 2
1001/NW-Map-07 0 27,416 2
2006-Map-01 0 21,489 2
2006-Map-02 0 36,292 2
2006-Map-03 1,577 17,096 2
2006-Map-04 0 24,745 2
2006-Map-05 0 14,920 2
2006-Map-06 0 29,486 2
2007-Map-01 37,526 65,849 2
2007-Map-02 14,267 47,862 2
$ 2,392.00
$ 9,620.00
$ 412.00
$ 3,095.00
$ 2,426.00
$ 4,097.00
$ 2,763.00
$ 2,794.00
$ 1,684.00
$ 3,329.00
$ 15,296.00
$ 9,193.00
NW- SUBTOTAL 2,557 70,251
TOTAL 86,309 754,628 $104,945.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2006 Olympus Pointe -Zone A LLD
TOTAL 1,577 144,026 $17,093.00
2007 Olympus Pointe -Zone D LLD
TOTAL 51,793 113,711 $24,489.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
$ 18,533.00
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes B
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.
2010 North Central District Wide Zone
TOTAL 345,685 589,989 $130,867.00
2011 North Central-Local Benefit Zone
TOTAL 142,367 272,652 $60,154.00
2010-Map-01 54,351 83,587 2
2010-Map-02 119,697 123,133 2
2010-Map-03 49,669 68,474 2
2010-Map-04 41,017 74,485 2
2010-Map-05 3,701 9,460 2
2010-Map-06 28,608 77,783 2
2010-Map-07 48,642 111,717 2
2010-Map-08 0 41,349 2
2011-Map-01 0 97,605 2
2011-Map-02 30,794 20,718 2
2011-Map-03 15,914 23,472 2
2011-Map-04 27,139 31,921 2
2011-Map-05 12,123 21,315 2
2011-Map-06 24,874 29,207 2
2011-Map-07 3,815 41,489 2
2011-Map-08 0 5,353 2
2011-Map-09 0 1,574 2
2011-Map-10 27,709 0 2
2011-Map-11 0 0 2
$ 20,410.00
$ 29,800.00
$ 17,481.00
$ 17,091.00
$ 1,947.00
$ 15,742.00
$ 23,728.00
$ 4,668.00
$ 13,261.00
$ 7,622.00
$ 5,828.00
$ 8,739.00
$ 4,948.00
$ 8,002.00
$ 6,704.00
$ 604.00
$ 178.00
$ 4,100.00
$ 168.00
2012 North Central Zone F (Diamond Oaks 10) LLD
TOTAL 27,909 23,814 $11,707.00
2013 North Central Zone G (Diamond Oaks 10) LLD
TOTAL 5,752 14,858 $3,050.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2014 Infill Zone A (Pheasant Run) LLD
TOTAL 0 8,592 $970.00
2015 Infill Zone B (Cirby Oaks II) LLD
TOTAL 0 5,073 $573.00
2017 Infill Zone C (Reuter Ranch) LLD
TOTAL 0 24,774 $2,797.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Cost Proposal Bid Sheet--Routine Work
Landscapes B
Landscapes B
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.
2012-Map-01 27,909 23,814 2
2012-Map-02 0 0 2
2013-Map-01 5,752 14,858 2
2014-Map-01 0 8,592 2
2015-Map-01 0 5,073 2
2017-Map-01 0 24,774 2
$ 7,653.00
$ 4,054.00
$ 3,050.00
$ 970.00
$ 573.00
$ 2,797.00
Streetscapes--Bid according to Service Level assigned.

Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.
2019 Vernon Infill
TOTAL 0 9,711 $1,096.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2021 Historic District LLD
TOTAL 0 32,261 $37,706.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2023 Riverside LLD
TOTAL 0 20,742 $2,341.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2102 North Roseville Zone B
TOTAL 34,672 38,727 $10,861.00
2019-Map-01 0 9,711 2
2021-Map-01 0 32,261 2
2023-Map-01 0 8,424 2
2023-Map-02 0 6,195 2
2023-Map-03 0 6,124 2
2102-Map-01 19,503 19,178 2
2102-Map-02 15,169 19,549 2
$ 1,096.00
$ 37,706.00
$ 951.00
$ 699.00
$ 691.00
$ 5,724.00
$ 5,137.00
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes B
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.
2103 North Roseville Zone C
TOTAL 27,101 142,599 $24,000.00
2103 North Roseville Zone D
TOTAL 70,193 340,356 $60,748.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2105 Stoneridge Parcel 1 CFD
TOTAL 32,224 38,451 $10,458.00
2103-Map-01 20,941 50,671 2
2103-Map-02 2,754 46,825 2
2103-Map-03 3,406 13,462 2
2103-Map-04 0 31,641 2
2103-Map-01 18,608 57,226 2
2103-Map-02 20,424 42,184 2
2103-Map-03 16,071 199,036 2
2103-Map-04 15,089 41,910 2
2105-Map-01 32,224 38,451 2
$ 10,596.00
$ 7,336.00
$ 2,496.00
$ 3,572.00
$ 11,221.00
$ 9,264.00
$ 31,829.00
$ 8,434.00
$ 10,458.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2106 Woodcreek West
TOTAL 471,128 396,645 $100,710.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2107 Highland Reserve North
TOTAL 64,699 451,117 $76,325.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2109 Woodcreek East
TOTAL 28,546 263,526 $43,217.00
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes B
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.
2106-Map-01 115,723 69,925 2
2106-Map-02 208,754 48,674 2
2106-Map-03 16,432 25,157 2
2106-Map-04 15,647 40,281 2
2106-Map-05 33,458 41,490 2
2106-Map-06 16,843 52,079 2
2106-Map-07 28,436 34,800 2
2106-Map-08 35,835 33,778 2
2106-Map-09 0 8,839 2
2106-Map-10 0 41,622 2
2107-Map-01 5,893 99,170 2
2107-Map-02 17,924 136,217 2
2107-Map-03 26,358 85,839 2
2107-Map-04 14,524 129,891 2
2109-Map-01 28,546 263,526 2
$ 18,623.00
$ 21,015.00
$ 6,154.00
$ 8,276.00
$ 11,090.00
$ 10,198.00
$ 9,357.00
$ 10,300.00
$ 998.00
$ 4,699.00
$ 15,546.00
$ 22,808.00
$ 16,602.00
$ 21,369.00
$ 43,217.00
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes B
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.

Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2110 Stone Point CFD 2
TOTAL 1,768 10,580 $1,827.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2114 Longmeadow
TOTAL 23,216 138,447 $23,921.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2115 Infill 4
TOTAL 31,142 79,665 $14,769.00
2110-Map-01 1,768 10,580 2
2114-Map-01 10,666 62,155 2
2114-Map-02 12,550 76,292 2
2115-Map-01 ( ) 13,121 18,652 2
2115-Map-02 ( ) 0 7,180 2
2115-Map-03 18,022 14,599 2
2115-Map-04 0 21,973 2
2115-Map-05 0 17,261 2
$ 1,827.00
$ 10,775.00
$ 13,146.00
$ 4,701.00
$ 811.00
$ 4,827.00
$ 2,481.00
$ 1,949.00
Rosepark
Church
(Woodlake)
(American Dream)
(Old Auburn Spahn Ranch)
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes B
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.

Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2117 Stone Point CFD 4
TOTAL 0 27,743 $3,132.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2118 North Roseville Zone E
TOTAL 1,231 20,474 $2,805.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2120 Campus Oaks
2117-Map-01 0 27,743 2
2118-Map-01 0 11,594 2
2118-Map-02 1,231 8,880 2
2120-Map-01 0 72,619 2
2120-Map-02 0 26,908 2
2120-Map-03 0 22,161 2
2120-Map-04 0 23,570 2
2120-Map-05 0 18,931 2
2120-Map-06 0 9,851 2
2120-Map-07 0 106,840 2
2120-Map-08 0 7,914 2
2120-Map-09 0 0 2
2120-Map-10 0 0 2
$ 3,132.00
$ 1,309.00
$ 1,496.00
$ 8,198.00
$ 3,038.00
$ 2,502.00
$ 2,661.00
$ 2,137.00
$ 1,112.00
$ 1,315.00
$ 893.00
$ 9,048.00
No Data Provided
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Landscapes B
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.

TOTAL 0 288,794 $30,904.00
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping
Service Level Annual Cost
2124 Amoruso Ranch
TOTAL 0 0 $0.00
TOTAL SQ FT 1,447,310 4,251,954 TOTAL COST 801,465
ACRES 33 98
2124-Map-01 0 0 2
0 0 2
No Data Provided
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

TOTAL SQ FT 169,427 1,030,094 TOTAL COST $276,093.00 $244,363.26 ACRES 4 24
Landscapes C
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps. For Service Level 1 cost only include pruning as the additional cost for the higher service level
Streetscape District and Map Square Footage
of Turf
Square Footage of
Landscaping
Service Level Service Level
Option 2
Annual Cost Annual Cost
Option 2
2104 Stoneridge CFD
TOTAL 99,758 786,898
Streetscape District and Map Square Footage
of Turf
Square Footage of
Landscaping
Service Level Service Level
Option 2
Annual Cost Annual Cost
Option 2
2108 Crocker Ranch
TOTAL 69,669 243,196
2104-Map-01 4,594 103,121 1 2
2104-Map-02 25,453 63,565 1 2
2104-Map-03 7,473 30,684 1 2
2104-Map-04 1,266 146,090 1 2
2104-Map-05 11,194 155,219 1 2
2104-Map-06 4,604 63,912 1 2
2104-Map-07 0 2,687 1 2
2104-Map-08 38,632 76,567 1 2
2104-Map-09 6,543 29,362 1 2
2104-Map-10 0 20,259 1 2
2104-Map-11 0 95,432 1 2
2108-Map-01 7,166 61,738 2 1
2108-Map-02 20,033 71,590 2 1
2108-Map-03 15,992 38,586 2 1
2108-Map-04 7,837 38,695 2 1
2108-Map-05 18,642 32,587 2 1
$ 26,103.00 $ 16,826.77
$ 20,032.00 $ 13,232.58
$ 9,247.00 $ 5,960.72
$ 35,710.00 $ 23,019.31
$ 40,328.00 $ 25,996.31
$ 16,604.00 $ 10,703.27
$ 491.00 $ 320.25
$ 25,659.00 $ 16,859.88
$ 8,701.00 $ 5,608.92
$ 3,703.00 $ 2,414.59
$ 16,370.00 $ 10,987.11
$ 15,993.00 $ 24,810.10
$ 21,793.00 $ 32,771.11
$ 12,668.00 $ 19,651.77
$ 10,800.00 $ 16,754.66
$ 11,891.00 $ 18,445.90
$ 112,433.53
$ $ 131,929.73
$ 73,145.00
202,948.00
Cost Proposal Bid Sheet--Routine Work
Non-PRL Locations
Provide base cost for maintenance as outlined on the corresponding maps in Attachment J.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details.

Site Location Address Service Level Square Footage of
Turf
Square Footage of
Landscaping
Weed Free
Area Sq Ft
Annual Cost
Square Footage Totals
Bakkie 10300 Woodcreek Oaks Blvd 2
Baseline 1400 Baseline Rd 2
Fiddyment 6821 Fiddyment Rd 2
Hardrock 1498 Rocky Ridge Dr 2
Park 801 Gibson Dr 2
Southeast 1781 E Roseville Pkwy 2
Vernon St 110 E Street 2
Westplan 2200 Blue Oaks Blvd 2
Blue Oaks #12 1745 Blue Oaks Blvd 2
Pleasant Grove Pump 1589 Pleasant Grove Blvd 2
Stoneridge 3332 Halverson Way 2
Maidu 1950 Johnson Ranch Rd 2
Olympus 2625 La Croix Dr 2
Excelsior 2701 Eureka Rd 2
$ 5,025.00
$ 1,570.00
$ 37,214.00
$ 5,653.00
$ 4,301.00
$ 1,507.00
$ 785.00
$ 3,454.00
$ 1,884.00
$ 942.00
$ 1,256.00
$ 20,768.00
$ 20,129.00
$ 19,244.00
$ 123,732.00
Cost Proposal Bid Sheet--Routine Work Add Alternate
Parks Add Alternate
Parks Address Square
Footage of Turf
Bermuda Square Footage of
Landscaping
Service
Level
Mow, Edge, Blow AA- 1: Pruning AA-2: Irrigation Annual Cost Square Footage Totals 5,383,291.13 1,543,900.20 1,821,267.82 Acres 123.58 35.44 41.81
Provide cost for all parks listed based on assigned Service Level. Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details.

Additionally, provide add alternative costs for each column per the description below and refer to the Parks & Landscape Service Levels as needed.

Add Alternative #1: Pruning shall include shearing shrub hedges alongs walls, tree limb pruning to ensure 8' height clearance over sidewalks and

14.6' height over roads, and trimming of groundcover at hardscape edges.

Add Alternative #2: Irrigation shall include routine irrigation checks and schedule adjustments.

Bear Dog Park 1565 Pleasant Grove
Blvd
30,133.00 38,525.00 3
Buljan Park 150 Hallissy Dr 239,226.40 19,409.10 2
Central Park 10200 Fairway Dr 50,493.39 133,623.43 118,567.67 2 Crabb Park 1000 Scarborough Dr 50,845.66 294,016.13 197,331.88 2 Crestmont Park 139,497.00 32,181.90 2
Elliott Park 1421 Cushendall Dr 270,399.80 30,281.30 2
Festersen Park 240,206.10 54,975.20 2
Fratis Park 2400 Corin Dr 185,927.70 18,482.60 2
Hamel Park 262,359.50 96,091.60 2
Hillsborough Park 1001 Hillsborough Dr 223,420.40 78,135.40 2 Hughes Park 1600 Parkside Way 391,240.00 19,326.10 2
Kaseberg Park 1151 Rand Way 507,292.20 20,908.10 2
Lockridge Park 2601 Eureka Rd 147,858.50 25,793.80 2
Mahan Park 1095 Amington Dr 236,216.20 94,516.80 2
Mahany Park 326,393.40 252,743.34 3
Maidu Regional Park 1550 Maidu Dr 253,364.73 886,792.76 362,749.00 3 Nichols Park 4525 Bob Doyle Dr 103,421.00 34,159.00 2
Olympus Park 2551 La Croix Dr 225,894.60 60,737.70 2
Pistachio Park 4350 Westpark Drive 36,146.15 229,467.88 52,983.63 2 Royer Park 190 Park Dr 245,329.50 24,629.00 2
Santucci Park 1831 Morningstar Dr 394,019.30 22,837.40 2 Stizzo Park 4141 Brick Mason Ci 208,018.10 122,768.10 2 339,687.20 8,952.40 2
401 Community Dr 99,681.00 21,054.10 2
Wanish Park 1351 Junction Bl 206,353.30 51,652.70 2
1500 Champion
k
2150 Villages Green
10080 Crocker Ranch
d
1545 Pleasant Grove
l d
Veteran's Memorial Park
h
10021 Crocker Ranch
Wallace Park (at d
h )
$ 2,116.26 1742.10 1,500.64 $ 5,359.00
$ 11,025.34 3510.72 5,652.94 $ 20,189.00
$ 7,884.09 21446.52 11,406.39 $ 40,737.00
$ 6,337.95 35693.39 16,345.66 $ 58,377.00
$ 3,827.59 5821.06 3,752.35 $ 13,401.00
$ 11,421.80 5477.28 6,571.92 $ 23,471.00
$ 6,646.37 9943.91 6,451.71 $ 23,042.00
$ 8,406.58 3343.13 4,569.29 $ 16,319.00
$ 2,765.37 17381.05 7,834.58 $ 27,981.00
$ 2,814.83 14133.13 6,591.04 $ 23,539.00
$ 19,429.78 5064.64 10,807.58 $ 35,302.00
$ 18,768.44 5426.40 14,832.16 $ 39,027.00
$ 5,093.94 4665.58 3,795.48 $ 13,555.00
$ 1,492.04 17096.20 7,228.76 $ 25,817.00
$ 21,119.89 11429.05 12,658.06 $ 45,207.00
$ 68,064.80 16403.51 32,848.69 $ 117,317.00
$ 1,553.27 6178.68 3,007.05 $ 10,739.00
$ 5,122.91 10986.24 6,264.86 $ 22,374.00
$ 8,322.80 9583.68 6,963.52 $ 24,870.00
$ 10,717.68 4454.89 5,900.42 $ 21,073.00
$ 12,099.88 5426.40 7,958.72 $ 25,485.00
$ 9,847.33 22206.29 12,465.38 $ 44,519.00
$ 17,975.55 1619.31 7,620.14 $ 27,215.00
$ 2,977.85 3808.27 2,638.88 $ 9,425.00
$ 5,157.88 9342.94 5,639.18 $ 20,140.00
$ 270,990.23 252184.38 211,305.39 $ 734,480.00
Cost Proposal Bid Sheet--Routine Work Exhibit B
Cost Proposal Bid Sheet--Routine Work Exhibit B
Parks
Provide cost for all parks listed based on assigned Service Level. Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details.

Additionally, provide add alternative costs for each column per the description below and refer to the Parks & Landscape Service Levels as needed.

Add Alternative #1: Pruning shall include shearing shrub hedges alongs walls, tree limb pruning to ensure 8' height clearance over sidewalks and

14.6' height over roads, and trimming of groundcover at hardscape edges.

Add Alternative #2: Irrigation shall include routine irrigation checks and schedule adjustments.

Parks Address Square Footage of Turf Bermuda Square Footage of Landscaping
Service
Level
Mow, Edge,
Blow
AA- 1: Pruning AA-2: Irrigation Annual Cost
Apollo Dog Park 1280 Antelope Creek 0.00 18,769.49 3.00 $ 1,956.06 $ 848.756 $ 859.180 $ 3,664.00 Astill Family Park 1401 Grand Junction Way 766.60 29,459.10 2.00 $ 2,035.71 $ 5,328.562 $ 2,863.726 $ 10,228.00 Baquera Park 100 Painted Desert Ct 43,077.20 43,492.60 2.00 $ 1,323.04 $ 7,866.941 $ 3,574.016 $ 12,764.00 Besana Park 1061 Trehowell Dr 132,417.20 41,751.20 2.00 $ 8,855.45 $ 7,551.957 $ 6,380.596 $ 22,788.00 Blue Oaks Park 8001 Woodcreek Oaks Bl 63,305.30 3,101.30 2.00 $ 5,695.26 $ 560.963 $ 2,432.782 $ 8,689.00 Bos Park 2323 Cumberland Dr. 32,308.30 13,992.50 2.00 $ 1,830.82 $ 2,530.963 $ 1,696.213 $ 6,058.00 Brown Park 260 Trestle Rd 195,496.70 26,256.80 2.00 $ 7,648.28 $ 6,511.680 $ 5,969.040 $ 20,129.00 Burner Park 2196 Eastwood Dr 65,446.40 24,638.10 2.00 $ 4,029.25 $ 4,456.540 $ 3,300.213 $ 11,786.00 Cambria Park 1781 Poppy Field Dr 98,647.30 583.70 2.00 $ 9,242.13 $ 105.580 $ 3,635.291 $ 12,983.00 Courts @ Gibson 201 Gibson Dr 0.00 0.00 6,131.00 2.00 $ 1,082.07 $ 1,108.975 $ 851.957 $ 3,043.00 Crimson Ridge Park 6169 Campus Pkwy 0.00 84,042.63 2.00 $ 1,178.29 $ 15,201.631 $ 6,370.078 $ 22,750.00 Davis Park 1460 Northpark Dr 125,365.80 17,271.60 2.00 $ 10,312.44 $ 3,124.087 $ 5,225.469 $ 18,662.00 Diamond Oaks Park 400 Diamond Oaks Rd 173,318.80 59,925.90 2.00 $ 11,132.77 $ 10,839.397 $ 8,544.835 $ 30,517.00 Dietrich Park 1201 Stoney Point Dr 43,744.10 5,977.60 2.00 $ 3,602.24 $ 1,081.228 $ 1,821.536 $ 6,505.00 Doyle Park 1701 Calle Campana 131,330.30 20,897.90 2.00 $ 10,560.16 $ 3,780.012 $ 5,576.825 $ 19,917.00 Dugan Park 1432 Diamond Woods Ci 138,092.30 15,658.20 2.00 $ 16,682.59 $ 2,832.255 $ 7,589.156 $ 27,104.00 Duran Park 944 Pleasant Grove Bl 33,007.70 35,846.30 2.00 $ 1,182.05 $ 6,483.879 $ 2,981.072 $ 10,647.00 Eastwood Park 950 Madden Ln 77,193.40 13,710.30 2.00 $ 6,083.86 $ 2,479.919 $ 3,330.224 $ 11,894.00 Erven Park 6201 Grand Canyon Dr 39,978.40 12,639.60 2.00 $ 2,670.11 $ 2,286.251 $ 1,927.641 $ 6,884.00 Ferretti Park 601 Circuit Dr 5,178.90 71.00 2.00 $ 1,010.24 $ 12.842 $ 397.920 $ 1,421.00 Fiddyment Park 1200 Makeway St 26,555.90 16,900.60 2.00 $ 1,037.01 $ 3,056.981 $ 1,592.013 $ 5,686.00 Four Corners 6101 Garland Way 26,008.80 4,378.46 2.00 $ 2,070.80 $ 791.976 $ 1,113.226 $ 3,976.00 Garbolino Park 1015 Camelia Av 123,745.60 0.00 2.00 $ 11,657.63 $ - .0 $ 4,533.375 $ 16,191.00 Goto Park 1851 Oak Crest Dr 62,394.10 159,553.80 2.00 $ 3,583.87 $ 28,860.091 $ 12,617.038 $ 45,061.00 Gray Park 2565 Provincetown Way 32,183.75 22,908.05 2.00 $ 1,046.12 $ 4,143.608 $ 2,018.268 $ 7,208.00 Hall Park 1411 Raeburn Wy 79,474.40 88,836.10 2.00 $ 5,800.51 $ 16,068.674 $ 8,504.819 $ 30,374.00 Harrigan Greens Park 4051 Parkland Way 34,055.80 36,083.00 2.00 $ 4,865.12 $ 6,526.693 $ 4,430.189 $ 15,822.00 Heredia Park 2201 Spring Grove Dr 88,950.20 11,458.70 2.00 $ 7,385.91 $ 2,072.650 $ 3,678.443 $ 13,137.00 Parks
Parks
Provide cost for all parks listed based on assigned Service Level. Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details.

Additionally, provide add alternative costs for each column per the description below and refer to the Parks & Landscape Service Levels as needed.

Add Alternative #1: Pruning shall include shearing shrub hedges alongs walls, tree limb pruning to ensure 8' height clearance over sidewalks and

14.6' height over roads, and trimming of groundcover at hardscape edges.

Add Alternative #2: Irrigation shall include routine irrigation checks and schedule adjustments.

Huisking Park 6485 Garland Way 29,459.43 9,868.99 2.00 $ 1,920.11 $ 1,785.103 $ 1,440.782 $ 5,146.00 Kennedy Park 4025 Vittorio Dr 33,499.80 29,091.00 2.00 $ 1,346.29 $ 5,261.980 $ 2,569.731 $ 9,178.00 Kenwood Oaks Park 1022 Tanzania Dr 5,787.70 28,100.90 2.00 $ 1,522.50 $ 5,082.891 $ 2,568.613 $ 9,174.00 Lincoln Estates Park 331 James Dr 97,904.60 7,450.90 2.00 $ 8,577.62 $ 1,347.719 $ 3,859.660 $ 13,785.00 Luken Park 2350 Pleasant Grove Blvd 54,909.00 50,550.60 2.00 $ 1,989.65 $ 9,143.593 $ 4,329.755 $ 15,463.00 Lunardi Park 2501 Country Club Dr 16,166.50 64,068.30 2.00 $ 2,793.31 $ 11,588.674 $ 5,593.011 $ 19,975.00 Marco Dog Park 1800 Sierra Gardens Dr 52,703.20 0.00 1.00 $ 5,838.59 $ - .0 $ 2,270.410 $ 8,109.00 Misty Wood Park 1501 Misty Wood Dr 43,135.70 23,623.40 2.00 $ 2,016.30 $ 4,273.001 $ 2,445.695 $ 8,735.00 Nelson Park 1213 S Bluff Wy 9,240.40 35,994.90 2.00 $ 1,204.18 $ 6,510.758 $ 3,000.065 $ 10,715.00 North Hayden Park 3200 Adelaide Lp 22,344.12 12,189.96 2.00 $ 1,047.94 $ 2,204.920 $ 1,265.143 $ 4,518.00 Phillips Park 1200 Old Coach Dr 102,766.00 95,755.40 2.00 $ 1,699.96 $ 17,320.237 $ 7,396.806 $ 26,417.00 Piches Park 1471 Stone Point Dr 1,958.20 10,413.50 2.00 $ 1,130.25 $ 1,883.594 $ 1,172.154 $ 4,186.00 Pineschi Park 9501 Highland Park Dr 125,474.00 31,474.40 2.00 $ 9,092.16 $ 5,693.089 $ 5,749.747 $ 20,535.00 Rickey Park 1475 Parkside Wy 67,818.50 43,362.60 2.00 $ 2,630.49 $ 7,843.427 $ 4,073.079 $ 14,547.00 Roccucci Park 2110 Symphony Ave 99,569.00 65,571.60 2.00 $ 3,973.62 $ 11,860.591 $ 6,157.789 $ 21,992.00 Sakamoto Park 8160 Challis Circle 13,864.36 28,756.47 2.00 $ 1,721.46 $ 5,201.470 $ 2,692.066 $ 9,615.00 Saugstad Park 100 Buljan Dr 381,940.40 3,983.60 2.00 $ 32,059.96 $ 813.960 $ 7,416.080 $ 40,290.00 Sculpture Park 350 N Sunrise Av 2,410.90 0.00 2.00 $ 1,132.47 $ - .0 $ 440.535 $ 1,573.00 Sierra Crossing Park 4251 Brookstone Dr, 178,002.30 22,393.60 2.00 $ 14,827.01 $ 4,050.554 $ 7,341.431 $ 26,219.00 Silverado Oaks Park 1430 Badovinac Dr 209,813.00 30,896.40 2.00 $ 12,168.96 $ 6,692.560 $ 6,059.480 $ 24,921.00 Solaire Park 4601 Solaire Dr 117,453.30 44,785.50 2.00 $ 8,441.87 $ 8,100.801 $ 6,433.324 $ 22,976.00 SSP48 2232 Dorrington Dr 0.00 16,325.80 2.00 $ 1,024.21 $ 2,953.011 $ 1,546.784 $ 5,524.00 Stephenson Park 6665 Maple Creek Dr 80,230.00 18,954.90 2.00 $ 5,914.84 $ 3,428.562 $ 3,633.603 $ 12,977.00 Sullivan Park 4000 Solaire Dr 110,382.63 57,202.09 2.00 $ 5,439.88 $ 10,346.714 $ 6,139.405 $ 21,926.00 Summerhill Park 648 Grenada Pass Dr 76,957.10 25,412.00 2.00 $ 5,047.22 $ 4,596.523 $ 3,750.255 $ 13,394.00 Sunrise Corridor 1100's Sunrise Bl 179,360.70 350,602.90 2.00 $ 18,161.08 $ 63,417.053 $ 31,724.870 $ 113,303.00 Taylor Park 700 Parry St 13,343.90 18,109.90 2.00 $ 1,832.56 $ 3,275.719 $ 1,986.722 $ 7,095.00 Twinwood Park 575 Twinwood Lp 27,884.40 4,320.30 2.00 $ 2,252.74 $ 781.456 $ 1,179.807 $ 4,214.00 Uribe Park 3051 Empingham Wy 111,180.80 41,596.70 2.00 $ 6,868.04 $ 7,524.011 $ 5,596.948 $ 19,989.00 311 Vernon St 4,246.50 11,027.90 2.00 $ 1,726.10 $ 1,994.727 $ 1,447.169 $ 5,168.00 Veteran's Memorial Park 1750 Blue Oaks Bl 60,087.00 39,697.20 2.00 $ 2,220.01 $ 7,180.430 $ 3,655.558 $ 13,056.00 Waltrip Park 3800 Miners Ravine 31,088.40 16,130.20 2.00 $ 3,525.70 $ 2,917.631 $ 2,505.672 $ 8,949.00 Vernon Street Town
Cost Proposal Bid Sheet--Routine Work Exhibit B
Provide cost for all parks listed based on assigned Service Level. Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details.

Additionally, provide add alternative costs for each column per the description below and refer to the Parks & Landscape Service Levels as needed.

Add Alternative #1: Pruning shall include shearing shrub hedges alongs walls, tree limb pruning to ensure 8' height clearance over sidewalks and

14.6' height over roads, and trimming of groundcover at hardscape edges.

Add Alternative #2: Irrigation shall include routine irrigation checks and schedule adjustments.

Weber Park 320 Circuit Dr 54,437.60 9,011.90 2.00 $ 4,347.48 $ 1,630.072 $ 2,324.449 $ 8,302.00 White Park 504 Sixth St 7,457.40 6,836.40 2.00 $ 1,084.59 $ 1,236.568 $ 902.842 $ 3,224.00 Woodbridge Park 415 Sierra Bl 87,586.00 2,952.70 2.00 $ 7,995.06 $ 534.084 $ 3,316.852 $ 11,846.00 Square Footage Totals 4,382,506.09 0.00 2,070,848.44
Acres 100.61 0.00 47.54
$ 330,133.99 $ 374,988.572 $ 267,801.437 $ 972,924.00
Cost Proposal Bid Sheet--Routine Work
Schools
Square Footage Totals 2,370,162.20 188,147.00
Acre 54.41
Provide cost for mowing only 1x a week.

Please refer to details in the RFP for school sites.

Irrigation work includes programming 2x/week and systems check 1x/week Site Location Address Square Footage of
Turf
Square
Footage of
Landscaping
Service
Level
Irrigation Weed Free
Area Sq Ft
Annual Cost
Buljan Middle School 100 Hallissy Dr 239,699.70 0.00 2 19,379.00 Chilton Middle School 4501 Bob Doyle DR 290,139.70 0.00 2 22,132.00 Cirby Elementary 814 Darling Wy 47,537.40 0.00 2 3,843.00 Cooley Middle School 9300 Prairie Woods Wy 363,837.80 0.00 2 28,165.00 Diamond Creek Elementary 3151 Hopscotch Wy 33,914.90 0.00 2 2,742.00 Eich Middle School 223,500.40 0.00 18,070.00
Heritage Oaks Elementary 2271 Americana Dr 138,205.80 0.00 2 11,174.00 Junction Elementary 2150 Ellison Dr 91,363.30 0.00 2 7,387.00 Olympus Junior High School 2625 La Croix Dr 82,121.00 0.00 2 7,217.00 Orchard Ranch Middle School 4375 Brookstone Dr 30,050.10 0.00 2 2,429.00 Quail Glen Elementary 1250 Canevari Dr 119,292.60 0.00 9,645.00 Rex Fortune Elementary 4601 Upland Dr 0.00 2 No Data Provided Riego Creek Elementary 3255 Pruett Dr. 52,500.00 0.00 2 4,245.00 Sargeant Elementary 0.00 2 13,937.00
Spanger Elementary 0.00 2 6,623.00
Stoneridge Elementary 0.00 2 18,301.00
Thomas Jefferson Elementary 0.00 2 8,611.00
Woodbridge Elementary 0.00 2 4,247.00
1200 Ridgecrest Wy 172,391.30
699 Shasta St 81,917.20
2501 Alexandra Dr 244,652.60
750 Central Park Dr 106,511.40
515 Niles St 52,527.00
We are committed to the well being and safety of every team member at Cagwin & Dorward and the residents of properties we maintain. Working safely is at the core of everything we do, from daily task planning to active work activities, safety is always #1 on our list.

Whether planning for the day’s activities in the daily huddle or keeping required safety documentation up to date, no detail is considered too small. Everyone at Cagwin has safety as a required metric. We watch out for each other every day to make sure that everyone returns home safely to their families.

KEY SAFETY PROGRAM COMPONENTS
Company Code of Safe Practices
Safety Metrics Across All Team Members
Designated Safety Supervisors for Every Project
Safety Committee
Safety Orientation & Training
Morning Huddle / Stretch & Flex Every Day
Weekly Tailgate Safety Topic at Jobsite
Equipment Shut Down Procedures Near Residents
Drug-Free Workplace
Period Safety Reviews
Driver Safety
Accident Alerts
Personal Protective Equipment (PPE)

SAMPLE SAFETY TAILGATES
Safety
We provide all the Tree services you need to help your Trees thrive:

Tree Pruning
Stump Grinding
Tree Cabling
Tree Removal
Disease & Pest Control
Deep Root Fertilization
Plant Health Care (PHC)
Free Estimates
Arborist Reports & Consultation
24-Hour Emergency Service
Our Tree Care Managers are Certified Arborists with an average of 20 years’ experience in the tree-care industry. They have the training and experience to ensure effective and safe tree care.

We are Tree Care Industry Association Members (TCIA) and our Managers are certified by the International Society of Arboriculture (ISA).

Our conscientious and respectful staff strives to avoid disruptions on your property. We realize the importance of responding quickly and being flexible. We can adjust our schedule as your needs change. Our staff will work with you to ensure tree care services are carefully coordinated and efficient. We will leave your property in better condition than when we arrived.

Tree Care
“Cagwin has a great tree
service team. They worked on
a couple of our properties and
we are very impressed with
their quality and efficiency.

We look forward to working
with them in the future.”
~ The Hattery of Sonoma
County
Design-Build Services
Design-build services offer advantages for your landscape renovation. Collaboration between the design team and the contractor ensures that your design will more closely match specific site conditions and your budget requirements. Benefits include:

Construction Services
Our Vision
Our collaborative approach ensures
that your landscape vision is realized
within your budget and timeline. We
provide accurate bidding and
scheduling from the start to prevent
unexpected costs and delays.

Budgeting to align with owners goals.

Conceptual designs to minimize expense and reduce total project cost.

Schedule - flexible and responsive to deadlines.

Plant palettes to comply with the water efficient landscape ordinance.

Value engineering for cost-effective landscape renovations.

Diverse experience including edible gardens, fertigation, and dog parks.

Return on investment calculations - water and maintenance savings help pay for renovations.

We build landscapes for estate, commercial, and public projects. Managing both plans/specifications and design build. Our services include:

Master-Planning & Design-Build
Budgeting & Planning
Hardscape, Water Features & Carpentry
Planting, Irrigation and Drainage
Sustainable Strategies
Bay-Friendly Landscaping
Environmental Restoration
Bioswales & Rainwater Catchment
Professional Project Management
Value Engineering
Landscape Construction
Cagwin & Dorward is a leader in water conservation, and we have already reduced landscape water use for many of our customers. We always focus on efficient landscape water-use and understand the responsibility of carefully managing your landscape investment.

Step 1 - Understand your priorities and unique needs of your landscape. We will work with you to identify:

Valuable assets, such as heritage or mature trees
Focal areas, such as entry ways and monument signs.

Low visibility or low priority areas where water reductions can be made Step 2 - Implement site-specific water conservation and drought strategy which can include:

Mulch in Planting Beds
Meter Reading & Monitoring
Water Budgets
Irrigation Audits
Smart Controllers
Flow Sensors
Drip Irrigation
Turf Conversion
Step 3 - Maintain We provide the following services for our customers:

Bi-Annual System Checks and Recommended Repairs
Seasonal Controller Programming Adjustments
Ongoing Visual Inspections CLCA Certified Water
Managers Long-Term Landscape Planning
Drought Landscaping
Irrigation Maintenance & Repair
Irrigation Maintenance - Regular irrigation system maintenance saves time and water! Irrigation Problem
Broken Sprinkler
Head
Broken 1st Lateral
Line
Mainline Break
(Continuous Leak) 1
10 40
Estimated
Gallons
per Minute
30 30
10,080
Minutes
per Week
3,900
15,600
131,040
Gallons
per Week
$83
$20
$694
3 Month Cost @
$3.96 per
748 gallons.

An irrigation system check at least once a year will help ensure your irrigation system is operating at peak efficiency. A poorly maintained system usually means that much of the water is being wasted. Water is often lost to runoff, evaporation, and overspray.

An irrigation system check often identifies minor repairs that need to be addressed before becoming major repairs.

Irrigation Repair - Time is Money when it comes to making repairs to your irrigation system! Approving minor repairs quickly can reduce water waste and save you money in the long run.

Additionally, addressing minor issues before they become major issues can help keep repair costs lower.

The following table illustrates how much water and money can be wasted by deferring repairs to your irrigation system:

Water Management
Case Study
Cagwin & Dorward and the CLCA Certified Water Manager
Program Lead in Water Management
The California Landscape Contractors Association (CLCA) Certified Water Manager program trains landscape professionals to reduce water use by watering to a site specific budget.

Over 30,700,000 gallons of water saved for our
customers by watering under budget. That is
enough water to meet the needs of 90 families
of 4 for a year!
Watered 49% below budget company-wide in
different microclimates, irrigating different plant
varieties and property types Greenhouse gas
emissions reduced by over 55,900 pounds*
Pass a written test and submit an irrigation audit
Manage at least one property to a water budget for one year Maintain certification by watering at least one property to a budget and tracking water use Cagwin & Dorward employs over 25 CLCA Certified Water Managers. They have proven they can save water and money. Our customers often see up to a 20% reduction in water use through intelligent irrigation programming alone, and up to 50% reduction after system upgrades.

Cagwin & Dorward Annual Results:

To Achieve Certification, Participants Must:
*Approximately one-fifth of the electricity and one-third of the non-power plant natural gas consumed in the state are associated with water delivery, treatment and use, so
efficient use also can reduce water related energy
demands and associated greenhouse gas emissions. -
California’s 20x2020 Water Conservation Plan
Persistent droughts, changes in weather patterns, growing populations and aging water infrastructure have lead to the price of water is rising all over California. Consumers are facing tiered pricing and mandatory water budgets.

As much as 50% of annual landscape maintenance costs are spent on water. Cagwin & Dorward has helped many customers manage their landscape water usage and control their costs. Many of our clients have seen up to a 20% reduction in water use through intelligent irrigation programming alone, and up to 69% reduction after system upgrades.

Cagwin & Dorward Solutions:

Certified professionals help cut water costs with the latest innovations and high-efficiency techniques. We have over 25 California Landscape Contractors Association (CLCA) Certified Water Managers on staff to help with all your water management and irrigation needs we can help with:

Existing Irrigation Systems
Irrigation System & Landscape Upgrades
Budget Planning
Backflow Testing & Repair
Consulting Services
Turf Conversions
Drought Tolerant Landscaping
Water Management
& Irrigation Control
CIMIS Zone & Location
Zone 1: West coast line and inland
areas adjacent to the bay - Oakland,
Berkeley, Pacifica, San Francisco
and Sausalito.

Zone 3: Inland bay areas - Hercules,
Pinole, Brisbane and Vallejo.

Zone 3: Bay side of the Peninsula -
Burlingame, San Mateo.

Zone 5: Marin and Sonoma Counties
and parts of Napa County
Zone 6: Southern part of the Bay
Area -Hayward, Fremont, Redwood
City and Milpitas.

Zone 8: Eastern part of the East Bay
extending up into Solano County
and down into the San Jose area -
Fairfield, San Ramon, San Jose and
Martinez.

Zone 14: Inland Valley areas and
parts of the Central Valley -
Sacramento, Roseville, Livermore,
and Tracy.
57 Inches
33 Inches
39 Inches
Average
Annual ETo

46.3 Inches

43.9 Inches

49.5 Inches

49.5 Inches
$1.50
$3.50
$3.50
$3.50
$4.50
$5.00
$8.00
Average Cost of
Water Per Unit
$6K - $7K
$6K - $7K
$3K - $4K
$14K - $15K
$10K - $11K
$7.5K - $8.5K
$7.5K - $8.5K
Approx. Annual
Cost of Irrigating
1 Acre if Turf
$7K - $8K
$2K - $3K
$4K - $5K
$4K - $5K
$5K - $6K
$5K - $6K
$5K - $6K
Approx. Annual
Cost of Irrigating
1 Acre of Shrubs
Water - Total Cost & Fact Sheet
The total cost of your landscape is the combination of costs for landscape service and the water used on your landscape. Water costs can be up to 50% of your total landscape service costs, and water rates are rising significantly faster than maintenance costs. Cagwin & Dorward’s CLCA Certified Water Managers are ready to help you save water and money.

Evapo Transpiration (ETo) is a calculation that uses CIMIS data to approximate how much irrigation water is required to replace moisture lost via plant growth and evaporation in a given area. CIMIS, the California Irrigation Management Information System, is a network of almost 125 weather stations placed at key locations throughout California. CIMIS data, average ETo and water rates are used to estimate annual water costs for shrubs and turf in northern California’s diverse microclimates.

CIMIS ZONES & ETO
Our Turf Management Services Include:

Mowing, Edging and Trimming
Weed Control
Turf Renovation
Turf Conversions
Drought Tolerant Landscaping
Sod & Plant Installation
Fertilization
Disease Control
Seasonal Color
Irrigation Control
“Cagwin & Dorward (Ollie) and his
crew have been great! They are
always very nice and get the job
done. Whenever something needs
to be done, Ollie is right there to
go over it with me. I highly
recommend them.”
At Cagwin & Dorward, our team of seasoned professionals is committed to delivering top-notch turf management services to ensure your property looks its best. We can handle all your turf needs, whether it's turf renovation, conversion, fertilization, or aeration and overseeding—we've got it covered. Our comprehensive turf management services are designed to maintain and enhance the health, appearance, and functionality of various turf areas, including parks, sports fields, golf courses, residential community areas and commercial landscapes. These services are expertly provided by experienced turf management specialists and landscaping companies.

Turf Management
A Master Plan creates a vision for your landscape, and is used as a guide that reflects your preferences, goals and budget. Master Plans are useful for long-range planning and maintaining consistency through leadership and
management changes.

The Master Plan can be comprehensive, or simple and
inexpensive. We use digital imaging, conceptual planting plans, and plant palettes, which help visualize the
potential of your landscape.

We will collaborate with the project stakeholders to
create a plan that will guide the renovation and
maintenance of your landscape. The suggested
improvements can be implemented right away, or as
phased-projects
over many years.

The Master Plan will include the following elements to help ensure a uniform and attractive plan for your landscape:

TURF AREAS
We will evaluate the turf to
determine if it can be reduced in
areas not used for recreation.

Replacing turf with low water-use
plants and drip irrigation can
provide visual interest and
reduce water use by up to 70%.

PLANT PALETTE
We will provide a variety of
recommended plants and other
materials, presented with
photos, to create a common
theme throughout the property.

SUSTAINABLE APPROACH
Bay-Friendly guidelines, or other sustainable
approaches, can be recommended for the
design, installation, and maintenance of the
property. Our horticulturist and sustainability
manager is a great resource.

BUDGETING
We will present budget
pricing prior to, and in
conjunction with, plans
and design concepts.

Our pricing will align
with your budget goals.

RETURN ON INVESTMENT (ROI)
Often, upgrades to the landscape and
irrigation systems deliver a return on
the investment. Savings in water,
landscape maintenance and rebates
can pay an ROI in as little as 2 years.

FERTIGATION
Automatic fertilizer application
through an irrigation system
reduces labor, provides a means
to apply organic pest control,
reduces water-use, and creates
healthier soil biology through
the use of bio-stimulants.

Master Plan Goals
Creating a Master Plan
Master Planning

WATER-WISE
Water-efficient solutions
will be recommended at
all steps in the process
from the plant palette,
to renovating the
irrigation system.

Enhancements
Our mission is to go beyond vendor status and become your trusted partner. We first work to understand your commercial landscape needs and then deliver excellence through our full lifecycle service offerings. At Cagwin & Dorward, we aim to transform your ideas into a professional design and deliver the final result within the specified budget and timeline.

Additionally, we provide various seasonal enhancement services to maintain the landscape’s appearance, functionality, and efficiency.

Landscape Improvement Plan (LIP)
Our landscape improvement plan (LIP) is a proactive program we can create for our customers. Our landscape installation team works with you to develop a LIP that reflects your preferences, goals and budget. The LIP can then be used as a guide to make systematic upgrades to your landscape, and is a useful tool for long-range planning and maintaining consistency through board and management changes.

Digital Enhancements
Digitally enhanced pictures can be an excellent tool to visualize the potential of your landscape. Our Landscape Installation team can provide our customers with proposals that include “after” pictures to reflect the suggested enhancements to your landscape.

Thank You
Local. Passionate. Experts.
[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D024\P005\00090610.DOCX;10/24/2024] 22 EXHIBIT “B”
City’s Request for Proposals

REQUEST FOR PROPOSALS
(13-146)
Parks and Landscape Maintenance Services
DUE: July 11, 2024
3:00 PM
Deliver to:

City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
OR
Email: [email protected]

NOTICE FOR PROPOSALS
RFP (13-146)
NOTICE IS HEREBY GIVEN that proposals for Parks and Landscape Maintenance Services will be received by the City of Roseville. Proposals will be accepted ONLY at the office of the City Clerk, Civic Center, 311 Vernon Street, Roseville, CA 95678 or submitted via electronic mail to [email protected], until 3:00 p.m., July 11th, 2024. Said proposals will be evaluated and results will be made public after completion of the negotiation process with the selected contractor. The City reserves the right to reject any or all proposals and to waive any informalities or irregularities in any proposal or in the proposal process.

May 29, 2024
___________________________________
_____________________________________
Date
Eric Dexter
Parks and Open Space Superintendent

CITY OF ROSEVILLE

Page 1 of 91 ends

The City is not responsible for misdelivered proposals, and the proposer is strictly liable for its chosen method of delivery. It is the proposer’s sole responsibility to make sure that proposals arrive at the proper location. Any proposal which does not actually arrive in the City Clerk’s Office by the RFP due date and time will be rejected as non-responsive, even if properly addressed or delivered to another City Department.

Your proposal MUST be addressed and delivered as follows:

City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
The proposer is also directed to include the attached “Sealed Proposal” label on the outside of the package or envelope, so that it is visible when delivered to the City.

Or emailed to:
[email protected]
Note: Email submissions are limited to 25 megabytes.
___________________________________________
IMPORTANT!!!

Page 2 of 91 ends

This is a prevailing wage project. Accordingly, all prevailing wage and fair employment laws and regulations shall be adhered to. For prevailing wage contracts over $25,000.00, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the Department of Industrial Relations and/or the following website address:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm
City of Roseville RFP

PREVAILING WAGE NOTIFICATION

Page 3 of 91 ends

(RFP # 13-146, Park and Landscape Maintenance Services)

TABLE OF CONTENTS
SECTION Page

1.0 INTRODUCTION 4

2.0 TENTATIVE PROJECT SCHEDULE 5

3.0 PRE-PROPOSAL CONFERENCE 6

4.0 SCOPE OF SERVICES 6

5.0 ASSURANCE OF DESIGNATED PROJECT TEAM 25

6.0 PROPOSAL FORMAT REQUIREMENTS 25

7.0 SUBMITTAL INSTRUCTIONS 29

8.0 EVALUATION CRITERIA 30

9.0 SELECTION PROCESS 31

10.0 GENERAL TERMS AND CONDITIONS 32

11.0 ATTACHMENTS 40
40 41
44 45
47 48
60-90
PROPOSER’S CERTIFICATION

LEVINE ACT DISCLOSURE STATEMENT FORM

CONTRACTOR LICENSES

SUBCONTRACTOR LIST

NON-COLLUSION DECLARATION

SAMPLE CONTRACT

EXHIBITS A - G

Page 4 of 91 ends

1.0 INTRODUCTION
The City of Roseville (hereinafter “City”), is soliciting proposals for a Park and Landscape Maintenance Services. This will be a competitive negotiation process. Qualified individuals, firms, contractors, consultants or entities (hereinafter “Contractor(s)”), that meet the requirements set forth in this Request for Proposals (hereinafter “RFP”) and are capable of providing the services requested are encouraged to participate.

1.1 BACKGROUND
The City of Roseville encompasses approximately 84 developed parks and facilities, 355 acres of landscape area adjacent to roadways and neighborhoods, 4200 acres of open space, two golf courses, two community centers, three swimming pool facilities, the Maidu Museum and Historic Site, 21 childcare facilities, and three libraries. The City continues to grow in parks, facilities, programs, and attendance and is focused on sustaining standards, services levels, and prioritizing core services.

The areas within this proposal will be divided into three (3) district zones in geographical areas and streetscapes, faculties school mowing and extra work will be included. The Parks will be grouped separately, even though they are in these geographical zones. It has been Roseville’s past practice and intent to award contract s, by zones and Park groups to a least two (2) qualified bidders.

The City of Roseville considers this to be an outcome-based Request for Proposals. Generally, determinations for specific frequencies of service will be at the discretion of the contractor. There are exceptions that are noted throughout this document and the associated exhibits.

1.2 CITY OVERVIEW
The City of Roseville is an incorporated city with a population of more than 145,000 residents, located in Placer County off Interstate 80, approximately 16 miles northeast of Sacramento, California. The City of Roseville is a Charter city operating under the City Council/City Manager form of government.

1.3 PROPOSAL SUBMITTAL
RFP proposal submittals may be delivered to the Office of the City Clerk, Civic Center, 311 Vernon St., Roseville, CA 95678 via common carrier, hand delivered, or submitted via electronic mail to [email protected] by the specified proposal due date and time. Complete and attach the “Sealed Proposal” label to the outside of the proposal packaging if delivering or hand carrying a hard copy of the proposal, so it is visible to the City Clerk. If submitting a proposal via electronic mail, then include the RFP title and RFP number in the subject line of the email.

1.4 CALIFORNIA SECRETARY OF STATE REGISTRATION
The City requires all corporations, limited liability companies and limited partnerships to be registered to do business in the State of California. On a separate sheet of paper, please include a screenshot of your “ACTIVE” status with your proposal submittal, which can be obtained by accessing this link:
https://bizfileonline.sos.ca.gov/search/business. All proposers must be registered with the Secretary of State or have a valid exemption by the time of award.

1.5 INSTRUCTIONS

Page 5 of 91 ends

This RFP includes a description of the scope of services, proposal requirements, and instructions for submitting your proposal. Failure to follow these instructions may result in rejection of your proposal.

No oral representations or interpretations will be made to any proposer as to the meaning of this RFP.

Direct all inquiries regarding this RFP in writing to Parks, Recreation & Libraries Department, Eric Dexter by accessing the RFP from the City’s website at:
https://www.roseville.ca.us/business/procurement_services/bids_rfps by no later than June 27, 2024.

Do not contact other individuals or City departments in this regard. Information provided by anyone other than the above contact may be invalid, and proposals which are submitted in accordance with such information may be declared non-responsive.

In the event that it becomes necessary to revise any part of this RFP, written addenda will be issued. Any amendment to this RFP is valid only if it is in writing and issued by the City department issuing the RFP.

No oral interpretations or answers shall bind the City unless confirmed by the City in writing.

All addenda for this RFP will be distributed through PublicPurchase.com to proposers who have registered with PublicPurchase.com and who have downloaded the RFP. Additionally, the Notice of Intent to Award will be posted on PublicPurchase.com. It is the proposer’s sole responsibility to monitor PublicPurchase.com for possible addenda to this RFP and for the Notice of Intent to Award. Failure of proposer to retrieve addenda or the Notice of Intent to Award from PublicPurchase.com shall not relieve him/her of the requirements contained therein or the timelines associated therewith.

Additionally, failure of proposer to return a signed addendum, when required, may be cause for rejection of his/her proposal.

2.0 TENTATIVE SCHEDULE
The following represents the tentative schedule for this RFP. Any change in the scheduled dates for the Pre-Proposal Conference, Deadline for Final Questions, or Proposal Submission Deadline will be advertised in the form of an addendum to this RFP. The schedule for the evaluation process and other future dates may be adjusted without notice.

RFP Released by the City………………………………
Mandatory Pre-Proposal Conference...…………………
Deadline for Final Questions……………………………
City Responses to Written Questions…………………..

Proposal Submission Deadline………………………….

May 29, 2024
June 11, 2024
June 20, 2024
June 27, 2024
Contractor Interviews as needed……………………….

Contract Negotiations……………………………………
Contract Approval by City Council…………………….

Commencement of Services.…………………………….

July 11, 2024
July 24, 2024
August-September 2024
November 2024
January 01, 2025

3.0 MANDATORY PRE-PROPOSAL CONFERENCE
A mandatory pre-proposal conference/job walk has been scheduled for Tuesday, June 11th, 2024, 9:00am. Attendance will be taken prior to the job walk.

Page 6 of 91 ends

Location: City of Roseville Offices
311 Vernon St. 1st floor
Roseville, CA 95678
Prospective proposers must pre-register by June 10th, 2024, with Shelby Craig at [email protected].

The conference will last approximately 30-60 minutes. Registrants will be asked to provide the name of the attendee(s), company name, phone number, and email address(es).

Proposals from Contractors who do not attend the mandatory pre-proposal conference will be rejected.

The pre-proposal conference will begin at the designated start time. Attendance for the entire preproposal conference is required, and tardiness may be grounds for disqualification.

Interested firms will have an opportunity to submit questions regarding the requirements outlined in this RFP. In order to make the meeting more effective for all participants, attendees should read this document thoroughly prior to the meeting.

Substantial clarifications or changes required as a result of the meeting will be issued in the form of a written addendum to the RFP. A list of attendees will be distributed upon request.

4.0 SCOPE OF SERVICES AND GENERAL CONDITIONS

4.0 SCOPE OF SERVICES
The Parks and Landscape Maintenance Contract (“Contract”) is an outcome-based contract where the City has established specific park and landscape standards as outcomes. The Contractor is responsible for developing a base bid necessary to maintain the expected outcome standards. The City will inspect the work of the Contractor against the stated standards to determine compliance and payment.

The work to be performed under the Contract consists of the furnishing of all labor, insurance, materials, and equipment needed to perform park and landscape maintenance services.

The Contractor is being asked to provide bids for the following types of work:

A. Park Turf and Landscape Maintenance
B. Streetscape Landscape Maintenance
C. Facility Landscape Maintenance
D. School Mowing
E. Extra Work
Prospective contractors shall provide the highest quality of landscape maintenance services to parks, streetscapes, schools, and various other facilities. In addition to turf care (mowing, blowing, and edging), the landscaping activities encompass tree, shrub, and ground cover pruning and trimming, debris and leaf removal, fertilization, soil deficiency remediation, weed control, weed abatement, and pest control. Irrigation systems operations include the maintenance, adjustment, installation, and repair of a variety of components, such as irrigation controllers, valves, moisture sensing devices, and sprinkler heads of a variety of manufactured brands and models.

Page 7 of 91 ends

The scope of services includes all work to perform landscape maintenance at numerous landscape sites described in the General Conditions (Section 4.2) and the Parks & Landscape Maintenance Standards (Exhibit A). This document will become part of the executed agreement.

4.1 GENERAL CONDITIONS

4.2.1 Normal Hours and Days of Maintenance Services
Contractor shall perform the required maintenance services between the hours of 7:00 am and 7:00 pm, Monday through Friday. Weekend work requires City approval with service hours between 8:00 am- 7:00 pm No maintenance function that generates excessive noise which would cause annoyance to residents of the area shall be commenced before 8:00 am
On weekdays, school sites must be mowed before or after school hours. If started in the morning all mowing shall start no earlier than 7:00 am and finish no later than 8:00 am. It is an option for school sites to be mowed on Saturday in coordination with the City. The Contractor shall also work with staff at individual sites to make any adjustments to site mowing and timing.

The Contractor shall always conduct work in a manner that will not interfere with normal recreation programs, school programs, pedestrian traffic on adjacent sidewalks, or vehicular traffic on adjacent streets.

Contractor will supply weekly work plans for each type of work activity (i.e., mowing, pruning, weed control, etc.) to designated City staff. Any modification in the hours and days of maintenance services as stated in the Contractor’s weekly schedule is subject to approval by the City.

Park and Facility scheduled service days must meet frequencies by service level identified by the City from the Parks & Landscape Maintenance Standards (Exhibit A).

4.2.2 Outcome Based Contract and Inspections
The Contractor shall be responsible for maintaining parks and landscapes as outlined in the General Conditions (Section 4.2) in the Parks & Landscape Maintenance Standards (Exhibit A) and the cost of maintaining those areas, to the designated standard, shall be included in the base bid unless otherwise called out specifically as “extra work” in this Request for Proposals.

The City will regularly inspect the Contractor'swork and meet compliance, in its sole discretion, according to the Parks & Landscape Maintenance Standards (Exhibit A).

Contractor will only be paid for work rated as “meets standards.” If Contractor’s work does not meet City standards, it shall be considered “below standard.” Contractor will not be paid for work rated as “below standard” until such work is improved to “meets standards.”

Page 8 of 91 ends

Contractor shall not be paid additional amounts for remedial work required to improve “below standard.” City staff will work closely with Contractor ‘s representatives to achieve the results described in the standards and inspection criteria. However, responsibility for meeting standards rests with the Contractor.

During the first three (3) months of the Contract, the Contractor shall identify any preexisting conditions or issues that may inhibit it from meeting the standards required by the Contract. This timeframe will allow the Contractor and City to work together on a solution. Contractor shall inspect all areas at least monthly and will discuss inspections with City during regular scheduled meetings. Following the initial three (3) month period, the Contractor shall continue to inspect all assigned areas at least monthly and discuss inspections with the City during ongoing meetings.

The Contractor shall provide electronic versions of monthly inspection quality assurance reports to the City by the 10th of the following month as to each site’s compliance with City standards. An action plan with deadlines must be provided to the City to indicate when corrections will be made if an area is deemed “below standard.” Failure to turn in inspection reports by the deadline will result in monthly payment being withheld until inspections are turned in. Contractor shall provide an example of the report to be utilized for City review and approval.

At the beginning of every year a mowing schedule shall be provided to the City for review. Schedule adjustments shall be made throughout the year based on environmental factors, sporting events or City’s direction. Adjustments to the schedule shall be provided to the City for review and approval ten (10) business days prior to making the adjustments.

Turf shall be mechanically edged at the following areas: all grass along infrastructure such as walls, fences, foundations, curbs, sidewalks, shrubs, poles, guy wires, irrigation boxes, utility boxes, drain grates and any other object within or immediately adjacent to the turf areas.

Edging should not create gaps no wider than 1/4" around infrastructure.

Every effort shall be made to reduce the amount of string trimming required while still protecting City assets. String trimming around valve boxes or drain inlets must be done using a vertical cut and not a flat cut. String trimming shall not be used around the base of trees as chemical control is the preferred method. Trees found to be scarred by maintenance activities may require replacement at the direction of City staff at the cost of the contractor.

Turf around irrigation heads shall be mowed to the appropriate height to provide maximum water coverage. Clippings shall be removed from all adjacent walkways and other paved surfaces immediately after each mowing/edging.

Seed heads on no-mow turf shall be removed on an annual basis. No-mow turf shall be edged as needed to keep from encroaching on walls, fences, sidewalks, etc.

Contractor shall remove litter or debris from the area to be mowed prior to mowing.

Page 9 of 91 ends

The contractor shall inform the City of any issues with the turf within one (1) business day of discovery.

The contractor shall inform the City immediately when irrigation is damaged through the course of mowing. Issues related to overwatering, that prevent mowing, shall be brought to the City’s attention immediately.

Issues caused by mowing are the responsibility of the Contractor to repair. Trees found to be scarred by mowers shall be replaced by the Contractor at the request of the City.

The contractor shall perform seeding/sod replacement as needed to meet standards with the approval of the City.

There will be a financial impact on the Contract if any scheduled use (including, but not limited to, special events or recreation programs) of City facilities are impacted by neglect on the Contractor’s part. Any costs associated with re-scheduling the event/activity/program will be the responsibility of the Contractor for time, staffing and costs, including, but not limited to, officials’ salaries, part-time staff salaries, maintenance call out person salaries (stand by), light costs, and preparation of fields (which can includea drag, watering, and lining of the field), mowing, etc.

For any area that fails to meet City standards because of action that is the Contractor’s responsibility, the Contractor shall notify the City immediately and develop a plan to bring the area back to compliance. Should the City discover an area that does not meet the City standards, and the City has not been notified by the Contractor, the Contractor will be put on notice in writing to bring the area back into compliance. The following penalty will result:

A. The monthly payment for the specific area identified on each map page (Attachment J) will be withheld by the City until the area within the map page is back in conformance with City standards.

B. If conformance is reached within thirty (30) days of notice, the City will release one hundred percent (100%) of the payment.

C. If at any time during a notice by the City, the Contractor does not bring the area into conformance within thirty (30) days, the City will keep the monthly payment as a penalty and withhold the next month’s payment following the above-mentioned conditions until conformance is reached or the Contract is terminated.

If the City must give notice to the Contractor a second time for the same specific map page within twelve (12) months of the initial notice, the contract may be terminated.

The parties will observe the following problem resolution process:

1. Written notice of the problem.

2. Field conference with inspector/Contractor’s field
representative to identify problem and agree on solution as presented by Contractor.

Page 10 of 91 ends

3. Conference between City’s representative and Contractor’s principal.

4. Imposition of penalties and/or correcting defect at Contractor’s cost.

5. Termination of Contract.

In addition, the Contractor shall inspect areas weekly, at a minimum, for insects and disease. General inspections of turf and plant materials shall be completed at a minimum of weekly for signs of stress or damage. Upon request, the Contractor will walk with the City’s representative for the purpose of determining compliance with the specifications or to discuss required work. The Contractor’s representative must be authorized to sign documents and make changes to the work.

All corrective work required because of a regular inspection, or any additional inspection shall be accomplished to the satisfaction of the City within thirty (30) days of the authorization to repair the deficiencies, except in the case of a broken/leaking irrigation with must be repaired within twenty-four (24) hours and prior to the next watering event.

Contractor shall provide the City with written confirmation of all corrective work and may be asked to provide additional photo documentation. Should there be a temporary suspension of work in a specific area of more than one month, the monthly invoices shall be adjusted accordingly to reflect actual work performed.

4.2.3 School Sites
If weekday mowing occurs on school property a strict schedule must be followed to accommodate school schedules and student safety. School sites must be mowed before or after school hours. If started in the morning all mowing shall start no earlier than 7:00 am and finish no later than 8:00 am The Contractor shall be responsible for all mowing.

The Contractor shall not be responsible for edging or for work requiring a string trimmer at School sites.

4.2.4 Turf Aeration
The Contractor shall perform core aerations of turf as part of the base bid. For a specific number of applications per year refer to specific service levels in the Parks & Landscape Maintenance Standards (Exhibit A). All aerations shall conform to the City’s agronomic calendar. Additional turf aerations may be proposed as “Extra Work” by the Contractor, to meet the designated service level.

All proposals, and costs, must be approved by the City prior to additional turf aerations occurring. The Contractor can do more aeration, with City approval, at their own cost to relieve summer stress on turf.

Aeration plugs shall be properly destroyed to not pose a safety issue or interfere with the use of parks and facilities.

Any damage incurred is the responsibility of the Contractor, including valve boxes and irrigation components.

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4.2.5 Shrubs and Landscape
All plants shall be maintained in a healthy and attractive condition. Landscaping shall also be maintained to provide secondary functions such as natural barriers, pollution/dust control and/or erosion control. All plant beds shall be maintained free of trash and debris.

4.2.6 Trimming
All plants that require pruning shall be pruned as needed to meet the intent of the landscape design per the assigned service level in the Parks & Landscape Maintenance Standards (Exhibit A). In general, to grow in a natural shape without excessive amounts of pruning. Shrubs growing along fences and walls shall be maintained at the height of the fence or wall. Clearances against walls and fences may be required to allow access for wall/fence maintenance and/or irrigation maintenance.

Shrubs and vines shall be pruned to always prevent encroachment over sidewalks or onto private property, and to maintain line of site visibility at select intersections.

Vegetation in front of all signs shall be pruned regularly so signage is always visible.

Vegetation should not obscure or block any drainage inlets.

A. Pruning Frequencies
Pruning shall be completed as described in the Parks & Landscape Maintenance Standards (Exhibit A). Most areas require pruning to be completed at least three (3) times per year. Some plant materials may need to be pruned more frequently depending on the species to prevent clearance issues. Additionally, some areas may require less pruning due to plant species or budget restrictions. The Contractor shall provide a schedule showing planned dates of completion for all areas. In general, the pruning cycles are designated as January- April, MayAugust, and September- December. Pruning for each area shall be completed by the end of each pruning cycle. If pruning is not complete, payment for the specific area or map page (Exhibit G may be withheld as outlined in Section 4.2.2.) B. Growth Regulators
Using plant growth regulators is an approved substitute for one pruning cycle when approved by the city.

4.2.7 Facility Grounds Maintenance
All facility grounds shall be maintained as described in Section 4.2 and to service level 2 as described in the Parks Landscape Maintenance Standards (Exhibit A).

The Pleasant Grove Wastewater Treatment Plant (PGWWTP), the Solid Waste Recycle Plant and the Barton Water Plant require additional maintenance indicated here:
• Bio-filters shall be maintained always weed free.
• Pre and post emergent herbicides shall be applied to pond slopes and chip sealed/gravel roadways a minimum of
two (2) times per year.
• Native/wild grasses shall be mowed and trimmed annually.

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• Pre and post emergent herbicides shall be applied to gravel areas a minimum of two (2) times per year. Remove emerged weeds within thirty (30) days of discovery.
• Pre and post emergent herbicides shall be applied to barked areas a minimum of two (2) times per year. Remove emerged weeds within thirty (30) days of discovery.
• Westpark Drive and Phillips Road locations: Pre and post emergent herbicides shall be applied to all bark areas, tree rings, and shrub rings annually.

4.2.8 Service Levels

SERVICE LEVELS
The chart below outlines differences in allowable tolerances based on the three service levels. Each park or streetscape is assigned a service level, and the Contractor is expected to provide maintenance at that level unless otherwise noted. Tasks not listed in the chart below shall be maintained at the basic maintenance level described in the Parks & Landscape Maintenance Standards (Exhibit A).
1 2 3
Turf Care
Maintained
between:

Warm season
(Bermuda)
Cool season (Fescue
& Bluegrass)
1”-2”
2”-3.5”
1”-2”
2”-3.5”
1”-2.5”
2”-4”
Bare Areas Up to 5% up to 10% Up to 35%
Edging Weekly Every other
week
Once per month
Weeds None
(Street frontages,
play/picnic areas,
etc.)
No more than
20%
No more than 60%
Aeration 2x/year
(minimum)
1x/year
& as needed
As requested,
Landscaping & Trees
Hedge pruning Within 1’ under
top of wall/fence
Within 1’ under
top of all/fence
No more than 1’ over top of
fence/wall
Missing plant
material (includes
trees)
None within high
visibility areas
In limited areas
(up to 10%)
Acceptable
Weeds None within high
visibility areas
In limited areas
(up to 10%)
Acceptable, 1-4
applications per year as
budget allows
Pruning Shrubs More than 3/x
year (Minimum)
3/x year
(Minimum)
2/x per year

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4.2.9 Refuse Disposal
Disposal of refuse (litter and green waste) shall be delivered by the Contractor, or its service provider, to the Materials Recovery Facility (MRF)/Western Placer Waste Management Authority facility. If necessary waste may be placed in a dumpster serviced by the City of Roseville, with advanced notice.

4.2.10 Traffic Control
Traffic control shall conform to the latest Caltrans Standards to ensure the safe flow of traffic and the safety of workers in traffic zones. All traffic control costs shall be included in the prices paid for the various contract items of work and no additional compensation will be allowed. A master traffic control plan shall be submitted and approved by the City’s Traffic Engineering Department prior to work starting.

Access to driveways shall be always maintained. When entering or leaving roadways which bear public traffic, the Contractor's equipment, whether empty or loaded, shall in all cases yield to public traffic.

4.2.11 Fingerprinting and Background Checks
Contractor, at its expense, must conduct a background check for each of its employees, as well as for the employees of its subcontractors, who will provide services to the City of Roseville.

Background checks are to be conducted via a request with the Department of Justice and the Federal Bureau of Investigations. Contractor shall maintain records for background checks and provide documentation if requested.

4.2.12 Fines and Fees
Fines or penalties levied against the city because of maintenance practices by the Contractor will be borne solely by the Contractor.

4.2.13 Meetings and Reporting
The City and the Contractor shall have an annual meeting once per year held in January to discuss any changes, contract cost and an overall evaluation of work performance over the previous year.

The City and the Contractor shall meet monthly to discuss and review ongoing work, work schedules and timelines for projects.

The Contractor shall be required to complete and provide reports to the City, including a maintenance schedule, as approved by the City, which shall include mowing, fertilization, aeration, pesticide applications, tree minimum clearance and pruning schedules. This schedule shall be finalized and approved by the City and shall reflect the ongoing maintenance schedules for work to be performed.

4.2.14 Performance During Inclement Weather
During periods of excessive rainfall that hinder normal operations, the Contractor shall adjust its workforce to accomplish those activities that are not affected by weather. The

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prime factors in assigning work shall be the safety of the workforce and damage to turf and landscaping.

4.2.15 Acceptance
Acceptance by the City of any services furnished under the Contract shall occur only after the final review of authorized employees of the City.

The City shall reject and refuse to pay for, all non-conforming services.

Nothing in this section shall limit or restrict the warranty and remedy obligations of the Contractor specified in the Park and Landscape Maintenance Services Contract.

4.2.16 Safety
Safety provisions shall conform to Cal-OSHA Safety Orders, and all other applicable federal, state, county, and local laws, ordinances, codes, and regulations in performing the work under this Contract. Where any of these are in conflict, the more stringent requirement shall be followed. The Contractor’s failure to thoroughly familiarize itself with the safety provisions shall not relieve it from compliance with the obligations and penalties set forth therein. The Contractor shall develop and maintain for the duration of the Contract, a safety program that will effectively incorporate and implement all required safety provisions. The Contractor shall appoint an employee who is qualified and authorized to supervise and enforce compliance with the safety program. The Contractor shall take all precautions required by applicable regulations of the State Department of Industrial Relations.

4.2.17 Response Time
Contractor supervision shall be immediately available at all times Contractor employees are working on sites and must be available between 7:00 am and 10:00 pm each working day via phone or mobile device and must respond to an emergency/ major discrepancy in the Contract within two (2) hours of initial contact.

4.2.18 Qualified Contractor Supervision
Contractor must dedicate one point of contact for each geographic zone who shall oversee the contract in its entirety for the assigned geographic zone, including any Extra Work assigned. The point of contact shall facilitate all work and activities occurring with assigned City staff.

All Contractor’s supervisors must be qualified, proficient in English, trained and capable of providing adequate supervision and direction of all Contractor’s employees and must demonstrate verbal and written communication skills sufficient for the work required herein.

4.2.19 Contractor’s Employees
This Contract is intended to be a “partnership” between the City and the Contractor.

The quality of the Contractor’s work reflects directly upon the City. Only

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Contractor’s employees and subcontractors are allowed on City property where work is being performed.

The City reserves the right to direct Contractor to remove from assignment to City facilities such employees of Contractor or subcontractors deemed incompetent, careless, insubordinate, or in any way objectionable by City, including any personnel whose actions are deemed by the City to be contrary to the public interest or inconsistent with the best interests of the City.

Contractor’s employees and subcontractors shall not use any tobacco product in any city park or within twenty (20) feet of any entrance to a public building.

4.2.20 Employee Uniforms
The Contractor shall provide each of its employees with uniforms. At all times, personnel shall wear uniforms. Uniform apparel shall be kept neat, clean, and in good repair. All uniforms shall include the Contractor’s name and logo.

4.2.21 Contractor’s Equipment
The on-site supervisor shall ensure that all contractor-supplied equipment is in good working order. Any damaged equipment or equipment in need of repair shall be removed from the site. Contractor shall be responsible for any damage to the work sites, City or private property, or any injuries caused by Contractor’s equipment or personnel.

All Contractor vehicles must be neat, clean, well maintained and labeled with the company name.

4.2.22 Locks and Keys
The Contractor shall be responsible for the series of keys assigned to it and shall assign these keys to its personnel for use in maintaining the facilities. The Contractor shall properly use and keep safe all keys or locks issued by the City to the Contractor.

The Contractor shall report all lost or stolen keys or locks to the City within twenty-four (24) hours of discovery. The Contractor shall reimburse the City for the total cost of replacement keys and/or locks that have been lost.

Upon termination or cancellation of the Contract, the Contractor shall immediately return all keys, access cards, remotes, etc. to the City.

4.2.23 Vandalism and Damage
Contractor shall notify the City of all vandalism, defects, and/or safety items within one (1) business day of discovery to Park Maintenance at (916) 774-5748.

All damage to landscaping, irrigation equipment, real property or any related structures caused by Contractor during its performance of the Contract shall be the responsibility of the Contractor. Repairs to turf shall be made with sod.

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The city may request quotes from Contractor for vandalism repairs, which would be awarded as “Extra Work.” Commencement of work will proceed only after City approval.

4.2.24 Irrigation

4.2.24.1 Irrigation ProgramManagement
All required scheduling and operation of the irrigation controllers reflecting weather changes and water needs will be covered under this Contract. The contractor shall make all adjustments and setting of controllers to establish the frequency and length of watering periods. Any malfunction of controllers including communication failures must be reported immediately to the City along with a proposal for correction with costs. The City’s Irrigation Technician can assist with troubleshooting controller issues after power has been verified and physical connections have been inspected.

Controller programs shall incorporate the following conditions:
• Meet all City and State ordinances including where
applicable the Water Efficient Landscape Ordnance
(WELO).
• Program around parks, sports fields and facility use and events. • Reflect actual requirements of soil and plants.
• Avoid runoff onto streets, sidewalks, fences, walls, and other non- target areas.
• Maximize public use of City property.

Monthly from March through November at the City’s request, the Contractor shall provide the irrigation schedule to the City’s Irrigation Technician by the 10th of the month. This report shall include the following information:
• All irrigation programs set on controllers.
• Irrigation schedules start times for each irrigation program. • Irrigation run days for each irrigation program.
• Irrigation cycle length, in minutes for each station in an irrigation program.
• Number of repeat cycles for each station in an
irrigation program.

For any controller schedule not supplied by the 10th day of the current month by Contractor in any month during season per the City’s request, a $50.00 penalty per controller may be assessed. Contractor shall have the penalty deducted from the monthly payment for the District, Park, and/or Facility financially responsible for that irrigation controller. Each station shall be adjusted to meet the needs of the

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specific area unless authorized by the City, as well as, adjusted due to weather conditions and run off.

Maintain a minimum of two qualified user/programmers for both ICC pro and Calsense central control systems.

4.2.24.2 Irrigation Schedule
An irrigation schedule is developed based on current controller settings, visual observation, and the results of moisture probing. Adjustments shall be made to the controller when the soil moisture profile is found to be too dry or too wet.

Adjustments shall also be made as needed to ensure plant health.

Adjustments to the schedule shall occur as needed to accommodate changes in area use and/or environmental changes to individual areas.

4.2.24.3 Soil Moisture Testing
Soil probing shall be conducted regularly in all areas to ensure proper soil moisture levels to meet plant water requirements.

4.2.24.4 Irrigation Repair & System Checks
The Contractor shall perform a complete irrigation check of all heads, valves, quick couplers, etc. for every irrigation system before system start up and no later than April 1st. The Contractor shall supply the City with a written report of every irrigation check as it is completed. Needed repairs shall occur throughout that same period, with the approval of the City, to ensure a fully operational system at the beginning of each spring. System evaluations, and repairs shall be made as outlined in Parks & Landscape Maintenance Standards (Exhibit A).

Contractor is responsible to replace batteries annually on battery operated valves or controllers.

Irrigation system repairs shall occur and be compensated as stated below:

All repairs will be completed prior to the next scheduled watering event. If this is not possible, the City should be contacted. Loss of plant material due to delay of repairs is the responsibility of the Contractor.

Irrigation system repair will be the responsibility of the Contractor. All replacement materials are to be with new original types and models and consistent with Park construction standards unless a substitute is approved by the City. The Contractor shall implement repairs in accordance with all effective warranties, and no separate payment shall be made for repairs on equipment covered by warranties. All repairs shall be guaranteed for 90 days after repair is complete.

Maintenance, repair, and replacement of malfunctioning irrigation heads and quick couplers, including risers and/or swing joints, shall be covered in the Contractor’s base bid. The Contractor shall provide labor for the above items at no extra charge and shall bill the City for the required parts with a maximum mark up of 10% over the actual cost.

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Replacement of valves, filters, valve boxes, and wiring shall be considered “Extra Work” in their entirety. Decisions regarding repair verses replacement will be made by the Contractor and the City jointly. If there is a disagreement with regards to how to proceed the City’s choice will prevail.

Maintenance and regular cleaning of reclaimed mainline filters shall be covered in the Contractor’s base bid. These filters are located at the point of connection of reclaimed water systems in the following Districts: Sierra Vista, Creekview, West Park Westbrook and parts of Fiddyment. They should be cleaned regularly as needed to supply adequate water for irrigation.

Repair and replacement of lateral lines, main lines, check valves, and controllers shall be considered “Extra Work” in their entirety.

Repairs and replacements of any irrigation component or property damaged by the Contractor or because of negligence, error, or omission by the Contractor shall not be submitted to the City for payment and are the responsibility of the Contractor.

Repair and replacement of any irrigation components or property that is a result of vandalism, or unintentional damage, caused by the public shall be considered “Extra Work” in its entirety. All vandalized components must be reported to the City within one (1) working day with photos of the area. Photos of the repair or replacement must be reported for the Contractor to be compensated. If the vandalized components are not reported within one (1) working day the Contractor will be paid based on the above stated criteria for repair and replacement.

When the Contractor observes or is notified of water waste due to excessive overspray, overwatering for irrigation system malfunction, Contractor shall respond within twenty- four (24) hours. Repairs/adjustments shall be made prior to the next watering event. Any fines or fees incurred due to non-compliance with WELO shall be the responsibility of the Contractor.

In all streetscapes, system checks shall be done in accordance with the service levels outlined in the Parks & Landscape Maintenance Standards (Exhibit A).

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4.2.24.5 Recycled Water
Recycled water is used in areas of the City parks and landscapes. Contractor’s staff shall be trained in the proper techniques for working with recycled water and it is the responsibility of the Contractor to ensure compliance with all safety and health precautions.

The Environmental Utilities Department may request to observe system checks on recycled water systems. This shall be coordinated through the Parks Division.

4.2.24.6 Other Irrigation Conditions
City will provide all the water and electricity necessary for the Contractor to perform the services except instances where excessive costs are incurred by the City due to water/electricity waste or negligence by the Contractor.

A. If the City determines that excessive utility costs due to waste or negligence have occurred and are a result of Contractor’s actions, the City may withhold from payment to the Contractor those funds necessary to reimburse the City for these additional costs.

B. If there is a difference of opinion between the City and the Contractor as to whether there has been waste due to the negligence of the Contractor, the opinion of the City willprevail.

C. At the City’s request the Contractor may be required to attend a monthly water conservation meeting with the city and the City’s other partners. This meeting is designed to discuss best management practices, water usage to date, mandated restrictions, and City goals.

This group is required to work as a team to accomplish City-wide irrigation goals.

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4.2.25 Plant Loss
It is one of the Contractor’s prime responsibilities to prevent loss of plants caused by pests, diseases, insects, soil conditions, nutrient, micro-climatic conditions, improper planting, or improper irrigation practices.

Contractor shall be continuously alert in locating and defining problems and will exercise prompt and proper corrective action. Contractor must report to the City any findings of damage to plants in writing with photo documentation and will be held responsible for replacement if failure to identify a problem and notify the City in writing prior to plant failure. Within thirty (30) days of the execution of the Contract a preliminary written report shall be submitted for major corrective problems not covered in the Contract along with thecosts.

Contractor shall replace, at the Contractor’s cost, any dead, stunted, or damaged plantings that are the result of the Contractor’s negligence that are not addressed.

Plants lost from Contractor’s negligence shall be replaced, at the Contractor’s expense, within thirty (30) days of discovery by City staff. Replacement plants shall be comparable in size to the lost plant up to a maximum size of a thirty-six (36) inch box, or if smaller, the size shall be approved by the City. Planting time frame will be at the discretion of the City and must be approved prior to work beingperformed.

The Contractor shall not be held responsible for plant losses due to maladies beyond the Contractor’s control; this includes, but is not limited to, disease or insect attack for which there is no legal recommended control, acts of vandalism, earthquakes, fires, storms, freezing/frost, and related events. Contractor shall report all such conditions to the City in writing within seventy-two (72) hours of occurrence and submit a proposal for the work or repairs along with the costs. The Contractor shall obtain City’s authorization prior to proceeding with the work.

Failure to notify the City within seventy-two (72) hours of occurrence will result in replacement at the Contractor’s cost as if the cause was Contractor negligence.

Plants in a state of decline shall be documented and brought to the City's attention for inspection immediately and before removal. The City shall pay labor and material for plant replacement not caused by Contractor negligence, as deemed by the City, on an actual time and material basis. Plants removed without notification to the City will be the Contractor’s responsibility to replace.

The City shall approve all replacement plants that differ in species. However, replacing plants shall not be used by the Contractor as a substitute for proper care. The City will

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consider Contractor negligence a breach of contract with full responsibility for costs and losses.

It shall be understood that new plantings may have different irrigation requirements than established plantings, and it shall be the Contractor's responsibility to ensure that new plantings have appropriate irrigation scheduling, and at no additional cost to the City. This includes plantings performed by Contractor as “Extra Work”, as replacement plants, or those plants that may be installed by City staff or other third party, provided that the Contractor has received proper notification that such plantings have occurred.

Upon termination of the Contract, the City reserves the sole right to withhold final payment(s) in the amount necessary to replace any damaged or dying plant material that is a result of Contractor negligence, or to restore any site which is in a condition that is worse than when the Contract was executed.

4.2.26 Pesticide Use
Many federal and state agencies have jurisdiction over pest control activities related to use of pesticides, vegetation management, worker safety, hazardous material disposal, impacts of pesticide use on air and water quality and on wildlife. Primary pesticide regulation is by the US Environmental Protection Agency (EPA) with additional regulation and enforcement by the California Environmental Protection Agency. The California Department of Pesticide Regulation (DPR) is the regulatory arm of California EPA. Local enforcement of pesticide regulations performed by the Placer County Department of Agriculture.

Any pesticides used must be on the City’s approved list for use. Contractor is responsible for acquiring a recommendation from a State of California licensed Pest Control Advisor and safety training of contract employees. Any damage to plants or other property due to pesticide use is the responsibility of the contractor.

Pesticides applications shall be excluded at School sites/property unless requested by the City.

4.2.26.1 Notification
Contractor shall notify the City at least one week prior to date of application of any pesticide, so irrigation schedule can be adjusted. The City will follow the same procedure when notifying the Contractor at sites where the contractor manages the irrigation schedule.

4.2.26.2 Reports
Contractor shall submit all pesticide applications through a pesticide use report to the County of Placer Agricultural Commissioner monthly. A copy of the monthly pesticide use reports shall be submitted to the City indicating

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each site that has been treated the previous month and listing all chemicals used.

4.2.26.3 Storm Water
The City has a General Storm water Permit called the State Water Resources Control Board, Water Quality Order No. 2013-001-DWQ, National Pollutant Discharge Elimination System (NPDES), General Permit No. CAS 000004. The intent of the permit is to reduce the discharge of pollutants in storm water to the maximum extent practicable, and in a manner designed to achieve compliance with water quality standards and objectives, and effectively prohibit non- storm water discharges into the municipal storm drain system and watercourses within the City and State. The Contractor is responsible for ensuring all landscape maintenance activities adhere to guidelines identified in the permit.

All fertilizers shall be kept out of the gutter and off the sidewalks. Fertilizer deposited onto the gutters, sidewalks or streets during application is to be blown back onto the landscape area immediately. Blowing of lawn clippings, leaves or other landscape debris into the gutter or storm drain inlets is strictly prohibited.

No drains shall be obstructed by plant material or bark/mulch. During irrigation repairs, all mud and water is to remain in the landscape area. No turbid discharge is allowed into the gutter or drains.

4.2.27 Fertilization
The Contractor will be responsible for performing fertilizations of turf and landscape in parks, streetscapes, and designated facilities at the City’s direction within specific time frames.

All fertilizations shall be considered “Extra Work” and shall not be included in the base bid. The City reserves the right to purchase all fertilizer products and have those products delivered to the Contractor. Timing of such deliveries and quantities will be determined jointly by the city and the Contractor.

The City also reserves the right to have the Contractor purchase the product directly and to include the product price in a quote for service. All major fertilizations shall conform to the City’s agronomic calendar plan and City approved products.

4.2.28 Agronomic Calendar
On an annual basis the City establishes an agronomic calendar for the upcoming year. This calendar includes timing for pre and post emergent herbicide applications, fertilizer applications, aerification schedules, etc.

If requested by the City, the Contractor shall provide input on the yearly agronomic calendar. The calendar is a guiding tool for maintenance practices each year. The Contractor is expected to be able to perform requested

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applications within specified timelines, except for uncontrollable circumstances such as weather. The Contractor shall notify the City in writing of such circumstances. The city will provide or approve products to be used throughout the city. The city understands that specific areas may require specific needs.

Those needs may fall outside of the agronomic calendar and will be addressed on a case-by-case basis.

4.2.29 Bark Mulch
The Contractor shall notify the City when areas need new bark mulch. The City reserves the right to have the bark installed in any manner that it sees fit and by whomever it sees fit. If the city requests that new bark mulch, be added by the Contractor, it will be considered “Extra Work” in its entirety.

4.2.30 Clearance Tree Pruning
The Contractor shall prune trees for clearance as part of the base bid per current Parks & Landscape Maintenance Service Levels (Exhibit B).

4.2.31 Turf Management
Turf mowing and edging shall be performed as needed to meet the City parks and landscape service levels. Edging should not create gaps no wider than 1/4" around infrastructure.

When turf cannot be cut on the scheduled day due to rain, turf shall be cut as soon as weather and ground conditions permit. Sports field mowing should be done later in the week to provide the best possible playing surface on weekends. Any schedule change should be reported immediately.

4.2.32 Additional Work
Contractor shall agree to accept Additional Work assigned by City during each contract period, at the costs quoted in the proposal or at adjusted costs for succeeding annual periods. “Additional Work” is defined as future work or landscape maintenance in areas yet to be established, such as new park sites or new streetscapes.

4.2.33 Extra Work and Improvement Work
Extra Work and Improvement Work are not included as part of the base bid. Contractors shall provide a cost proposal for Extra Work. Improvement Work is described for reference only and does not require a cost proposal currently.

4.2.33.1 Extra Work
“Extra Work” is defined as those services and tasks specifically pertaining to Landscape Maintenance, as defined by the Department of Industrial Relations (DIR), either Routine or Complex, but beyond the service levels described herein.

Any Extra Work will be considered additional requests above and beyond the base service levels identified in the Parks & Landscape Maintenance Standards (Exhibit A).

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Below is a non-exhaustive list of items the City will deem Extra Work, provided they are not required because of Contractor’s negligence or failure to perform its contracted duties:
• Repair of damaged or faulty irrigation (as described in Section 4.2.24.4) • All fertilizations
• Seasonal turf renovation including de-thatching, over-seeding, and sod patching.
• Additional turf aerations beyond the assigned service level • Replacement of plant material
• Replacement of seasonal color flowers
• Herbicide / pesticide application beyond the assigned service level • Installation of bark / mulch / playground fiber
• Weed abatement, weed mowing, installation of firebreaks. • Cleaning / repair of vandalism
• Any additional landscape maintenance work, at the City’s sole discretion, that is not already described above and is not already a part of the contract scope.

Bid requests for hourly rates, unit costs, markups, etc. can be found in the Cost Proposal Bid Sheet for Extra Work (Exhibit C).

If tree pruning beyond basic clearance pruning is assigned as “Extra Work,” the Contractor shall follow the tree pruning standards as described in the Parks & Landscape Maintenance Standards (Exhibit A).Additionally,the City maintains a current electronic inventory of every City owned tree.If any tree work is performed ranging from beyond basic clearance pruning to removal, the City’s Urban Forester must be notified prior to work, and at the conclusion of work, so that proper records can be maintained.

The Contractor shall identify the tree on an aerial map with notes of the species and measured diameter at breast height (DBH) and provide the map to the Urban Forester.

The Contractor shall be required to work with City staff to notify residents living near the tree work location will be completed prior to commencement of the work.

Emergency items, such as storm damage, do not require advanced notification.

Prior to the Contractor performing any Extra Work, the Contractor shall prepare and submit a written description of why the Extra Work is required, what type of work is proposed, and a cost estimate for the Extra Work as stated in the Cost Proposal Bid Sheet for Extra Work (Exhibit C). The cost estimate shall not exceed unit prices provided on the Cost ProposalBid Sheet for Extra Work form, if applicable, unless otherwise agreed upon by the City that extenuating circumstances or field conditions warrant such adjustment.

No work shall commence without written authorization from the Parks Superintendent, or his designee.

Notwithstanding the above authorization, when a condition exists where there is imminent danger of injury to the public or damage to property, the Parks

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Superintendent or his designee may verbally authorize the Extra Work to be performed upon receiving a verbal estimate from the Contractor. However, within twenty-four (24) hours after receiving a verbal authorization, the Contractor shall submit a written estimate to the Parks Superintendent for approval.

The cost estimate for Extra Work shall consist of the following elements:
• Unit costs, if applicable, or anticipated labor hours at appropriate rates provided in the Cost Proposal Bid Sheet for Extra Work (Exhibit C), unless certain higher wage rates are required for specific tasks.
• Actual cost of materials with negotiated percentage increase for overhead and profit, with a maximum markup of 10% over actual cost.

Materials may be provided by the City of Roseville.

All Extra Work shall commence on the specified date established and shall diligently proceed until completion.

Upon completion of the Extra Work the Parks Superintendent, or his designee shall be notified so that the work may beverified.

Contractor shall submit an invoice for compensation with the approved Cost Proposal Bid Sheet for Extra Work (Exhibit C). Photocopies of original invoices for materials shall be made available upon request of the City. If Contractor is using parts from its stock, an itemized list of parts used with unit prices shall accompany the invoice. Compensation shall not exceed the written estimate.

The Contractor's invoice shall be subject to audit and review by the City prior to payment.

The City reserves the right to repair and/or contract with a third party to perform Extra Work.

4.2.33.2 Improvement Work
Included for reference only, Improvement Work is defined as landscaperelated services, tasks, or projects that require prevailing wage trade categories not covered by DIR under Landscape Maintenance and will be performed under a separate contract. This includes new landscape construction and renovation work.

Below is a non-exhaustive list of items the City will deem Improvement Work:
• New landscape construction projects.
• Large scale landscape conversions and renovations.
• Irrigation system conversions.
• New drainage installation.
• Concrete / hardscape / fence repair and installation.

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2.1 Multiyear Agreements The initial contract will be from date of award through December 2028 with up to 3 renewals, two years each. .

The City reserves the right to renew the contract for additional years, two (2) years at a time at its sole discretion. The vendor receiving the contract award for the initial contract will retain that contract award throughout the life of the contract, including the optional renewal years.

The initial contract will be awarded based on the prices determined through the initial contract negotiation process. Sixty days prior to the expiration date of the current contract, the City is willing to re-negotiate out-year pricing (increases and/or decreases) based on market fluctuations. The pricing for each renewal year will be evaluated based on what the City deems to be fair and reasonable pricing. Any requests made by the vendor for a price increase must be fully documented utilizing an appropriate Consumer or Producer Price Index or other relevant market data to justify a price change. In its request for price increases Seller shall cite sources, specific conditions, and document how those conditions affect the cost. The City of Roseville is also willing to re-negotiate pricing if it is affected by catastrophic circumstances (example: unforeseen national/world crisis or acts of God).

Price adjustments will not be automatic. They must be mutually agreed upon by both the City and the vendor. The City will review the proposed pricing and determine if it is allowable, fair, reasonable, and in the best interest of the City to extend the agreement.

5.0 ASSURANCE OF DESIGNATED PROJECT TEAM
Proposer shall assure that the designated project team, including sub-consultants or sub-contractors (if any), is used for this project. Departure or reassignment of, or substitution for, any member of the designated project team, sub-consultant(s) or sub-contractor(s) shall not be made without the prior written approval of the City.

6.0 PROPOSAL FORMAT REQUIREMENTS
Each response to this RFP shall include the information described in this section. Provide the information in the specified order. Failure to include all of the information specified may be cause for rejection. Additional information may be provided but should be succinct and relevant to the goals of this RFP. Any additional information that a proposing Contractor wishes to include that is not specifically requested should be included in an appendix to the proposal.

Contractors are encouraged to keep the proposals brief and to the point, but sufficiently detailed to allow evaluation of the project approach. Unauthorized conditions, omissions, limitations or provisions attached to a proposal may render the proposal non-responsive and may cause its rejection.

Proposers are warned against making erasures or alterations of any kind, without initialing each and every such change. Proposals that contain erasures or irregularities of any kind, without such initialing, or omissions, may be rejected.

If provided via regular mail, the proposal should be bound or contained in a loose-leaf binder. Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size. Use section dividers, tabbed in accordance with this section as specified below.

6.1 Cover Letter with the following information:
• Title of this RFP

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• Name and Mailing Address of Firm (include physical location if mailing address is a PO Box) • Contact Person, Telephone Number, Fax Number, and Email Address • A statement that the submitting Contractor will perform the services and adhere to the requirements described in this RFP, including any addenda (reference the addenda by date and/or number).

6.2 Signature Requirements - The attached Proposer’s Certification (Attachment A) shall be executed by an official(s) legally authorized to bind the Contractor which states that the proposal is valid for ninety (90) days. Include the executed copy of the Proposer’s Certification under Tab G. Note: This is ninety (90) days following the closing date for the receipt of all proposals. • Proposals submitted on behalf of a Partnership shall be signed in the firm name by a partner or the Attorney-in-Fact. If signed by the Attorney-in-Fact, there shall be attached to the proposal a Power-of-Attorney evidencing authority to sign proposals, dated the same date as the proposal and executed by all partners of the firm.
• Proposals which are submitted on behalf of a Corporation shall have the correct corporate name thereon and the actual signature of the authorized officer of the corporation written (not typed) below the corporate name. The title of the office held by the person signing for the corporation shall appear below the signature of the officer. • Proposals which are submitted on behalf of a Limited Liability Company (“LLC”) shall be signed by the person or persons authorized to bind the LLC under the LLC’s articles of organization.
• Proposals which are submitted by an Individual Doing Business under a firm name (“dba”) shall be signed in the name of the individual doing business under the proper firm name and style.

6.3 TAB A: Firm’s Qualifications – Describe your firm and provide a statement of your firm's qualifications for performing the requested services. Identify the services which would be completed by your firm's staff and those that would be provided by sub-consultants or sub-contractors, if any.

Identify any sub-consultants or sub-contractors you propose to utilize to supplement your firm’s staff. Include the firm’s organizational chart, including its constituent parts, and size variation of staffing levels in the past five (5) years.

6.4 TAB B: Experience and References – Provide a summary of your firm’s experience in providing these or similar services. Provide a minimum of three (3) references for projects or services similar in nature and scope that your firm’s team members have completed in the last five (5) years. Include brief descriptions of the projects, dates, client names and contact persons’ names, addresses and telephone numbers. Public sector references are preferred.

6.5 TAB C: Staffing, Resources and Service Description– Provide details of your company’s approach to the successful management of this contract based on the General Conditions in Section 4 and the Parks & Landscape Maintenance Standards (Exhibit A). Include detailed descriptions regarding your company’s approach to the following operational items:
 Resources and methodology that will be used to complete each element of the requested services.
 Describe how your company will make available the equipment and

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supplies (i.e., machinery, signs, cones, tools, chemicals, etc.) needed to perform all work and where equipment will be stored.
 Communication methods between supervisors, office staff and field staff.  Systems your company uses to assign, track, and evaluate work performed by employees.
 Staffing and work plans that include work strategies needed to maintain each park, district, or area throughout all seasons of the year.  Describe your company’s employee retention program and philosophy.

Include an overview of employee benefits packages for all employee categories to be assigned to this contract, including supervisors, full-time line staff and part- time line staff for each area in the bid.

6.6 TAB D: Project Understanding – Based on the available information, supplemental research, field observations, and experience with similar projects, provide a narrative describing your understanding of the services requested in this RFP, your general approach and any major challenges to achieving the City’s stated goals. Include any issues that you believe will require special consideration for this project. Also identify any unique approaches or strengths that your firm may have related to this project. City staff will assess your understanding of all aspects of the project based on the overview.

6.7 TAB E: Customer Service and Quality Assurance – Discuss your company’s vision of customer service and quality assurance. Describe steps your company takes to ensure all staff will provide an exceptional experience to the public and the City of Roseville. Provide details and methodology on howyour companyperforms quality control and measures taken to correct items not meeting the City of Roseville standards identified in General Conditions (Section 4.2) and in the Parks & Landscape Maintenance Standards (Exhibit A). Exhibit F provides a sample quality assurance document used by the City of Roseville. Please provide samples of documents your company uses to facilitate thorough quality assurance checks.

6.8 TAB F: Chemicals -- List the chemicals proposed for use in this Contract. Describe how each will be used and methods used to comply with the Department of PesticideRegulation.

6.9 TAB G: Irrigation- Describe your company’s plan and strategy for maintaining irrigation systems and preventative measures taken to ensure maximum efficiency and water conservation. Discuss experience with any centralized irrigation systems, specifically Motorola and Calsense. Include any strategies used in designating the responsibilities of the Contractor and the City and how it differs from a non-centrally controlled system.

6.10 TAB H: Liability Issues- Discuss how your company handles damage or theft claims from the public. What is the process you follow to ensure claims are handled in a timely manner?

6.11 TAB I: Billing and Invoicing- The City requires billing and invoices to meet the needs of our accounting and budgeting structure. Bills and invoices must be presented to the City in a timely manner. Invoices shall include district or general fund area name, if it is a Park, Landscape or Facility, Purchase Order Service Agreement number, Purchase Order Service Agreement line number and monthly cost or individual amount for specific work. In addition, “ExtraWork”

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invoices shall include a description of work performed, billable hours, cost for any parts, and grouping of work performed within a district or general fund area. • Exhibits D and E provides sample invoices that shows the variety of districts, contracts and account information required on all billing invoices and a sample extra work invoice. Describe your company’s ability to provide similar invoices or other options that will meet the needs as shown.

6.12 TAB J: Cost Proposal- The Parks and Landscape Maintenance Services RFP is formulated for the Contractor to provide a proposal for specific District zones in two geographical areas, Facilities, Schools sites, Non-Parks, Recreation & Libraries locations and Parks (Exhibit B) within the City of Roseville. This proposal can be for one area or all locations. The City reserves the right to award individual geographic zones to different contractors and/or negotiate cost proposals. Additionally, the City reserves the right to adjust the geographic zones and bid locations as needed.

Base bid prices shall include everything necessary for the completion of and fulfillment of the Contract, including but not limited to, furnishing all transportation, materials, equipment, and all management, supervision, permits, labor, and services, to comply with the designated service level, for each area, unless otherwise identified as “Extra Work” within this document.

Proposal prices shall include all applicable federal, state, and local taxes. The prices should be listed by yearly lump sums. The basis of payment shall be on a monthly fixed price basis or as otherwise agreed to in writing by the City.

All proposers must complete the Cost Proposal Bid Sheet for Routine Work (Exhibit B). Please provide a total cost to complete all services at each park, streetscape, school, and facility listed to meet the standard service level, unless otherwise noted, described in the Parks & Landscape Maintenance Standards (Exhibit A). Additionally, the Contractor shall provide pricing for the add alternatives as listed to allow the contracted services to be selected as needed to meet budgets in certain districts.

All proposers must complete the Cost Proposal Bid Sheet for Extra Work (Exhibit C). “Extra Work” is described in Section 4.2.27.1 and will not be considered part of the routine maintenance or base bid prices. Additionally, indicate what your material markup is over wholesale price.

The Parks and Landscape Maintenance Services RFP reflects consistent maintenance service levels across the City. Depending on proposal prices submitted and the current funding status, the City may be required to lower or increase services to individual zones or areas based on funding availability.

Examples of possible reductions include mowing less frequently, or no fertilization or aeration. Possible increases could include adding an additional pruning cycle, additional weed management or more mowing. The City will only award a contract if the cost of the agreement is at or below the approved funding allotment for specific areas, parks, and districts.

The initial proposed pricing must be in effect for eighteen (18) months based on the time period of the initial contract. At the request of the Contractor, City and Contractor will meet and revise prices to be effective for the next fiscal year (July 1– June 30)in January of each year. This increase shall not exceed 3% in any one year, including any extensions in the term

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of the Agreement. City also agrees to adjust payments to reflect changes in work quantities and to pay for new work assigned to Contractor at the contract rates then in effect.

Adjustments to quantities may be requested by either party and is subject to field verification byCity.

6.13 TAB K: Required Statements/Documents – Include statements of assurance regarding the following requirements in the proposal:
• Non-substitution for the designated members of the team without approval by City staff (Section 5.0)
• The absence of a conflict of interest (Section 10.4)
• Indicate your ability and agreement to fulfill the indemnification and insurance requirements contained in the sample contract (Section 10.7). (Please note that actual certificates of insurance are not required as part of your submittal.) • A statement that nothing contained in the submitted proposal will be proprietary. (Section 10.23)
Submit the following documents with proposal:
• Proof of registration with California Secretary of State. Note: All proposers must be registered with the Secretary of State or have a valid exemption by the time of award. • Executed copy of Proposer’s Certification (Attachment A) • Levine Act Disclosure Statement Form (Attachment B)
• Contractor Licenses (Attachment C)
• Subcontractor List (Attachment D)
• Executed copy of Non-collusion Declaration (Attachment E)

6.14 TAB H: Exceptions – Describe any and all proposed exceptions, alterations or amendments to the Scope of Services or other requirements of this RFP, including the Sample Contract (Attachment F). The nature and scope of your proposed exceptions may negatively affect the evaluation of your submittal and the City’s determination of whether it is possible to successfully negotiate a contract with your firm.

6.15 TAB I: Competency of Proposers – The City wants to ensure that the successful Contractor has the necessary facilities, ability, experience, and financial resources to provide the services specified herein in a satisfactory and timely manner. Please list and explain any pending bankruptcies, liens, stop payment notices, judgments, lawsuits, arbitrations, mediations, foreclosures, and any similar actions filed or resolved in the past seven (7) years. Please indicate whether a client has ever terminated a contract with your firm for breach, and if so, please explain. Also, furnish a statement of financial resources demonstrating that the Contractor has the ability to maintain a staff of regular employees, sub-consultants or sub-contractors adequate to ensure continuous performance of work, and demonstrating that the equipment for the work contemplated is sufficient, adequate and suitable.

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7.0 SUBMITTAL INSTRUCTION

7.1 Your submittal package shall include the following:

If mailing, the below guidelines apply.
• One (1) original and four (4) printed copies of your proposal; and • One (1) electronic copy of your proposal in PDF format on a flash drive or other electronic media
OR
If submitting your proposal via electronic mail, then send one (1) copy of the proposal to [email protected]. The file size limit is 25 megabytes.

7.2 Proposals shall be submitted not later than the time and date indicated on the cover page of this RFP. If mailing the proposal, then it shall be submitted in a sealed envelope or container and clearly marked with the RFP title on the outside of the parcel. Complete and attach the “Sealed Proposal” label to the outside of the envelope or package containing your proposal.

7.3 Proposals shall be delivered to:

City of Roseville
Attn: City Clerk Department
311 Vernon Street
Roseville, CA 95678
Or electronically mailed to: [email protected]

7.4 The City shall not be responsible for proposals delivered to a person or location other than that specified herein.

7.5 Postmarks will not be accepted, and proposals received after the deadline date and time will not be accepted or considered. No exceptions.

7.6 The City reserves the right to waive minor defects and/or irregularities in proposals and shall be the sole judge of the materiality of any such defect or irregularity.

7.7 All costs associated with proposal preparation shall be borne by the proposer.

8.0 EVALUATION CRITERIA
The following evaluation criteria and rating schedule will be used to determine the most highly qualified firm(s).

Evaluation Criteria
Maximum
Points
Possible
A. Experience and qualifications of firm and proposed
staff/sub-consultants/sub-contractors 15

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(per Sections 6.3 - 6.5)
B. Understanding of the Project – Proposed Project Plan (per Section 6.6 – 6.7) 35
C. Proposed Cost
(per Section 6.8) 25
D. Performance and Ability 15
E. Customer Service and Quality 10
Total Possible Points: 100

9.0 SELECTION PROCESS

9.1 Award of the RFP shall be made to the responsible proposer whose proposal is determined, through a formal evaluation panel process, to be the most advantageous to the City after the evaluation panel has taken into consideration the evaluation factors set forth in the RFP. A master score sheet shall be created based on the evaluation panel’s initial evaluation. Proposals shall be scored according to the criteria stated in the RFP.

9.2 Proposals submitted will be reviewed by a selection committee. Contractors that have submitted the best and most complete proposals may be invited to an interview. The number of Contractors invited to an interview may vary depending upon the number of proposals submitted.

9.3 Should the City elect to conduct interviews with any proposers, the following criteria shall be considered and each proposer ranked by the evaluation panel during the interview process:
a) Quality of presentation, b) Ability to meet the City’s business goals, c) Communication style.

9.4 The City reserves the right to make a selection after review of the proposals without oral interviews; therefore, the proposal should be submitted initially on the most favorable terms that the Contractor might propose.

9.5 A contract will be negotiated with the Contractor considered best meeting the City’s need for this project. In the event a mutually satisfactory contract cannot be negotiated with the City’s first choice, negotiations may be terminated and commenced with the Contractor considered next best in meeting the City’s needs for this particular project.

9.6 The selected Contractor will be required to execute a City prepared contract. The contract may further refine the scope of services and will provide for the terms and conditions of employment.

9.7 The award of any contract is expressly contingent upon City Council approval and the availability of funds. City staff may not legally bind the City to a contract.

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9.8 The City reserves the right to reject any or all proposals, or to waive minor irregularities in said proposals, or to negotiate minor deviations with the successful Contractor(s). In the case of differences between written words and figures in a proposal, the amount stated in written words shall govern. In the case of a difference in unit price versus the extended figure, the unit price shall govern.

9.9 The City reserves the right to seek clarification on any or all proposal submittals to ensure the RFP specifications are met. Proposals may be rejected from any proposer who does not comply with the City’s request for clarification.

9.10 Once a decision has been made to award the contract, then a formal notice of the intent to award to the recommended proposer(s) shall be made by the Department.

9.11 A City of Roseville business license as well as all applicable permits, licenses and certifications required by local, state or federal law are required before the award of contract.

10.0 GENERAL TERMS & CONDITIONS

10.1 Standard Contract. Upon completion of the evaluation and recommendation for award, the selected Contractor will be required to execute an agreement prepared by the City, a sample of which is included as Attachment F.

10.2 Independent Contractor. At all times the Contractor shall represent himself/herself to be an independent contractor offering such services to the general public and shall not represent himself/herself, or his/her employees, to be an employee of the City. Therefore, the Contractor shall assume all legal and financial responsibility for taxes, FICA, employee fringe benefits, workers’ compensation, employee insurance, minimum wage requirements, overtime, etc., and agrees to indemnify, save, and hold the City, its officers, agents, and employees, harmless from and against, any and all loss, cost (including attorneys’ fees), and damage of any kind related to such matters.

10.3 Non-Appropriation. The City may terminate any resulting contract at the end of any fiscal year, June 30th, without further liability other than payment of debt incurred during such fiscal year, should funds not be appropriated by its governing body to continue services for which the contract was intended.

10.4 Conflict of Interest. The Contractor shall warrant that no official or employee of the City has an interest, has been employed or retained to solicit or aid in the procuring of the resulting contract, nor that any such person will be employed in the performance of such contract without immediate divulgence of such fact to the City. Contractors submitting a proposal in response to this RFP must disclose any actual, apparent, direct, indirect, or potential conflicts of interest that may exist with respect to the Contractor or the Contractor’s management or employees relative to the services to be provided to the City.

Conflict of interest issues may require consultation with legal counsel. If a Contractor has no conflicts of interest, a statement to that effect must be included in the proposal.

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Violation of this section shall be a material breach of the contract entitling the City to any and all remedies by law or in equity.

10.5 Undue Influence. The Contractor shall warrant via an executed Proposer’s Certification (Attachment A) that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award or terms of the contract that will be executed as a result of this RFP, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the City shall receive compensation, directly or indirectly, from the Contractor, or from any officer, employee or agent of the Contractor, in connection with the award of the contract or any work to be conducted as a result of this RFP. Violation of this section shall be a material breach of the contract entitling the City to any and all remedies by law or in equity.

Additionally, the Contractor shall provide a completed Levine Act Disclosure Statement form (Attachment B). A party to a proceeding before an agency involving a license, permit, or other entitlement for use, including contracts not competitively bid and awarded to the lowest responsible bidder with a responsive bid shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party's agent to a City official/campaign. (Gov. Code, § 84308.) For additional information:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.

10.6 Non-Collusion. Contractors submitting proposals shall warrant via an executed Proposer’s Certification (Attachment A) that their offer is made without any previous understanding, agreement or connection with any person, firm or corporation submitting a separate proposal for the same project and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action. This condition shall not apply to proposals which are submitted by firms who have partnered with others to submit a cooperative proposal that clearly identifies a primary contractor and the associated sub-consultants or sub-contractors. Proposers shall also submit a properly completed and executed “Noncollusion Declaration” which is attached as Attachment E.

10.7 Indemnification & Insurance Requirements. The City’s standard indemnification and insurance requirements are provided in the sample contract, included in Attachment F.

All costs of complying with the insurance requirements shall be as included in your pricing.

The selected Contractor shall provide complete and valid insurance certificates within ten (10) days of the City’s written request. Failure to provide the documents within the time stated may result in rejection of the Contractor’s proposal. If a proposer takes exception to the indemnification and insurance requirements, then the nature and scope of the proposed exceptions may negatively affect the evaluation of that proposer’s submittal and the City’s determination of whether it is possible to successfully negotiate a contract with that firm. Submitting exceptions are at the proposer’s own risk.

10.8 Cost of Preparing Proposal. The City will not pay any costs incurred by any Contractor in preparing or submitting a proposal in response to this RFP.

10.9 Proposals Property of the City. All documents or materials submitted with or in conjunction with any proposal, including but not limited to electronic files, shall become

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the property of the City after the proposal submission deadline. No submission documents will be returned. During negotiations, the scope of services may be amended by the City and negotiated based upon ideas provided by other proposers or any other source.

10.10 Proposals are Public Records. All proposals submitted are subject to the public disclosure requirements under the laws of the State of California, unless the City identifies and exercises a right or obligation to exempt any record from public disclosure. However, proposals will not be disclosed until negotiations are complete and a recommendation for selection and award is made.

10.11 Protests.
(a) Protest Requirements
(1) Any proposer who is aggrieved in connection with the solicitation or award of a contract may file a protest with the City Clerk’s office. The protest must be received in writing by the City Clerk’s office within seven (7) calendar days after such aggrieved proposer 1) knows or should have known of the facts giving rise thereto or 2) the date of the notice of intent to award, whichever is sooner. In no event shall a protest be allowed after an award has been made by City Council. If the seventh calendar day falls on a weekend or City holiday, the protesting party may submit the protest prior to close of business on the first business day following such weekend or holiday. Failure to submit a timely protest shall bar consideration of a protest.
(b) Grounds for Protest
(1) The alleged grounds for protest shall be limited to the following: (a) computation errors, (b) violations of local, state, or federal law, or (c) the City failed to follow the procedures specified in this Policy.
(2) The protest shall state all grounds claimed for the protest and include supporting documentation. Failure to clearly state the grounds for the protest and provide supporting documentation shall be deemed a waiver of all protest rights. (c) Administrative Review
Upon receipt of the protest and after determining the protest was properly filed, the Department Director shall provide a copy of the protest to other proposers who might become aggrieved as a result of the protest and issue a written decision within fourteen (14) calendar days after receipt of the protest. The protest will be evaluated by the Department Director, the City Attorney’s Office, and the Purchasing Manager. The protesting proposer shall promptly provide any information requested by City staff as part of such investigation. The decision shall either deny or uphold the protest and include reasons for the decision. The written decision shall be final.

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(d) Stay of Action During a Protest
In the event a protest is filed under Section 10.11, the City shall not proceed further with the award of the contract until the protest is resolved, unless:
(1) The City Manager or designee makes a determination that the award of the contract without delay is necessary to protect a substantial interest of the City, or (2) The City decides to reject all proposals and issue a new RFP.

10.12 Rejection of RFP. The City reserves the right to reject any or all proposals, to waive defects or irregularities in any proposal or in the RFP process, and to offer to negotiate or contract with any Contractor in response to any RFP. This RFP does not constitute any form of offer to contract.

10.13 Multiple Award. The City reserves the right to award the contract to multiple contractors when applicable.

10.14 Increasing/Decreasing Portions of RFP. The City reserves the right to increase or decrease the amount of any portions of the work represented in the RFP and/or to omit portions of said work, as may be deemed necessary by the City.

10.15 Rejection as Non-Responsive. Proposals may be rejected as non-responsive at the City’s sole discretion if there are alterations of form, the proposal is conditional or the proposal is incomplete.

10.16 Modifying RFP. The City reserves the right to modify any portion of, or to postpone or cancel this RFP at any time, and/or reject any and all submissions without indicating any reason.

10.17 If no proposal is accepted, the City may elect to have the services performed in some other manner.

10.18 Rejecting Team Members, Firms or Sub-contractors. The City reserves the right to reject individual team members, firms, sub-consultants or sub-contractors and request substitution prior to contract award.

10.19 Local Business, Small Business, Minority and Women Owned Business. Although no preferences will be given, the City highly encourages submission of proposals by local businesses, by small business owners, and by minority and women-owned businesses.

10.20 Withdrawal of Proposals. Proposals may be withdrawn prior to the date and time specified for proposal submission with a formal written notice by an authorized representative of the proposer delivered to the City Clerk’s Office. Proposals submitted will become property of the City after the proposal submission deadline.

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Proposals may not be withdrawn for ninety (90) days after the due date unless the City enters into a contract with another Contractor prior to the expiration of that ninety (90) day period.

10.21 Prohibited Transmittals. No telephone or facsimile proposals will be accepted. If a photocopy is submitted, the proposal must be signed in ink.

10.22 Proposal Postponement and Amendment. The City reserves the right to revise or amend the RFP or specifications up to the time set for opening of the proposals. Such revisions and amendments, if any, shall be announced by amendments to this RFP through the City’s web site. Copies of such amendments shall be furnished to all prospective proposers. Prospective proposers are defined as those proposers who have registered and are on the City’s RFP list for this material/service. If revisions and amendments require changes in quantities, prices or scope of services, the date set for opening of the proposals may be postponed by such number of days as in the opinion of the City shall enable proposers to revise their proposals. Proposals which fail to acknowledge a substantive addendum to the RFP, as determined by the City Attorney’s Office, on the City supplied addendum form will be rejected as non-responsive. Any revisions or amendments to the RFP will become incorporated into any contract awarded pursuant to the RFP.

10.23 Proprietary Information. Proposers submitting a proposal in response to this RFP must provide a statement that nothing contained in the submitted proposal will be proprietary.

However, if a proposer desires to claim a privilege against public disclosure for a trade secret or other proprietary information, such information must be submitted with the proposal in a separate envelope marked “confidential.” The City Attorney’s Office will determine if the information is in fact proprietary, based on state and federal law. Note that under California law, a price proposal to a public agency is not a trade secret. The Contractor shall defend, indemnify and hold harmless the City regarding any claim by any third party for the public disclosure of the “confidential” portion of the proposal.

10.24 Right to Request Additional Information. During the evaluation process, the City reserves the right, where it may serve the best interests of the City, to request additional information and clarifications from proposers. Such information will be requested in writing to the specific proposer. This information will become a part of the original proposal submitted by the specific proposer and will be used by the City in evaluating the proposal and will not be shared with other proposers during the evaluation and negotiation process.

10.25 Modification of Proposals. Modification of a proposal already received will be considered only if the modification is received prior to the deadline date for receiving proposals. All modifications shall be made in writing, executed, and submitted in the same form and manner as the original proposal.

10.26 Examination of Contract Documents. Each proposer shall thoroughly examine and be familiar with the terms of this RFP, the sample contract attached as Attachment F, legal and procedural documents, general conditions, specifications, and addenda (if any), which will constitute the contract documents. Submission of a proposal shall constitute

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acknowledgement, upon which the City may rely, that the proposer has thoroughly examined and is familiar with the contract documents. Failure or neglect of a proposer to receive or examine any of the contract documents shall in no way relieve the proposer of any obligation with respect to their proposal or to the contract. No claim for additional compensation will be allowed which is based upon lack of knowledge of any contract document.

10.27 Non-Discrimination. The City maintains various policies related to contractual service providers. Among these is an anti-discrimination policy, which requires that the City’s contractors not discriminate in hiring on the basis of gender, race, religion, sexual orientation, medical condition, and all other categories protected by law. Upon acceptance of a proposal, the City may request that the selected Contractor sign a statement affirming its compliance with this policy.

10.28 No Assignment or Modifications. This awarded contract is to be binding on the successors and assigns of the parties hereto. The services called for herein are deemed unique and except as provided herein Contractor shall not assign, transfer, subcontract, or otherwise substitute its interest in the agreement or any of its obligations herein without the written consent of the City. The Agreement may be modified only by a written amendment signed by the parties.

10.29 Bankruptcy. Upon filing for any bankruptcy or insolvency proceeding whether voluntary or involuntary, or upon the appointment of a receiver, trustee, or assignee for the benefit of creditors, the Contractor must notify the City immediately. Upon learning the actions herein identified, the City reserves the right, at its sole discretion, to cancel the contract.

10.30 Debarment. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, consultants, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.

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NAME OF BUSINESS
_________________________________________________

SIGNATURE
_________________________________________________

NAME & TITLE, TYPED OR PRINTED
_________________________________________________

MAILING ADDRESS
_________________________________________________

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Attachment B

LEVINE ACT DISCLOSURE STATEMENT
(The completed form submitted to the City of Roseville is a public record.) California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any “Officer” (elected or appointed officer, any alternate thereto, and any candidate for elective office) from participating in any consideration or action related to a proceeding if they receive political contribution(s) from a party, or its agent(s), totaling more than$250 within the previous twelve (12) months, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding concerning a license, permit, other entitlement for use, franchise, or contract (collectively “license,permit, or contract”). For additional information:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act.

City Officers are listed at the following sites:
• The Members of City Council - https://www.roseville.ca.us/government/city_council/meet_council • Boards & Commission Members - https://www.roseville.ca.us/government/boards_commissions Parties and their Agents are responsible for reviewing and disclosing their applicable contributions to City Officers on the record of a proceeding.

2. Do you or your entity, or any agent on behalf of you or your entity, anticipate orplan to make any political contribution(s) totaling more than $250 to any City Officer in the twelve (12) months following any City Council, Board, or Commission consideration or action related to this license, permit, or contract?
YES _____ NO _____
If yes, please identify the City Officer(s):_______________________________________________________________________________ Answering yes to either of the two questions above does not preclude the City of Roseville from considering and/or taking action on a license, permit, or contract. It does, however, potentially preclude the identified City Officers from participating in consideration of and in taking any actions related to the license, permit, or contract. Please accurately complete and sign this form, under the penalty of perjury:
____________ _________________________________________________________ _______________________________________ (Date) (Printed Name/Title of Authorized Representative) (Name of business/legal entity) ___________________________________
(Signature)

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You must submit a supplemental form if you make any new reportable contribution(s) while the contract, license, permit, or other entitlement is being considered. If this form has not previously been submitted in connection with a contracting, licensing, entitlement or permitting process, please provide the completed form to the Office of the City Clerk for appropriate departmental routing, at: City Clerk, 311 Vernon St., Roseville, CA 95678, [email protected]

FPPC Reg 18438.2(a)
Party
Any person who files an application for, or is the subject of, a proceeding involving a license, permit, or other
entitlement for use.

FPPC Reg 18438.2(a)(3)(B)

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Attachment C

CONTRACTOR LICENSES
List the licenses held by your company and/or employees. The following representations are made under penalty of perjury:

License #____________
*For Public Works Projects (SB854): Contractors must register with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. The Contractor shall provide proof of current registration with the Department of Industrial Relations for both itself and all listed subcontractors with their proposal. Contractors may register at: http://www.dir.ca.gov/public-works/publicworks.html DIR contractor registration number and expiration date:
*____________________________________________

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Attachment D

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Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________ Company Name _________________________________________________ Principal _________________________________________________ Address _________________________________________________ City _________________________________________________
Phone _________________________________________________ Job capacity _________________________________________________ Percentage of total work _________________________________________________ Licenses and numbers _________________________________________________ DIR Contractor Registration Number & Expiration Date __________________________

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Attachment E

NONCOLLUSION DECLARATION TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID
The undersigned declares:

I am the _________________ of ______________________, the party making the foregoing bid.

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Attachment F

SAMPLE CONTRACT

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Contract Purchase Agreement 3003457
Supplier Details:

Company Sample Company
Contact Fred Sample
Address 111 Sample Dr.

Roseville, CA 95678
Submit your response to:

Company City of Roseville
Contact
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1100
Fax (916) 746-1115
E-mail
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required.

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Contract Purchase Agreement 3003457
Agreement 3003457
Agreement Date 15-FEB-2024
Revision 0
Agreement Amount 0.00 USD
Invoice To City of Roseville Supplier Sample Company
Accounts Payable 111 Sample Dr.
311 Vernon St
ROSEVILLE CA 95678 Roseville, CA 95678
(916) 774-5488 Phone: (916)111-1111
(916) 784-3796 Fax: (916)111-2222
[email protected] Email: [email protected] Phone:

Fax:

Email:

Description of
Labor,
equipment
and/or materials
This is a SAMPLE agreement for illustration purposes only.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 11028 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jul-2023 30-Jun-2024
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office.

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Contract Purchase Agreement 3003457
Contract Terms and Conditions

1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless the City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole or active negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.

9. All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices.

Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir.ca. gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.

10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels ofinsurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management

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Contract Purchase Agreement 3003457
and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage (except Workers' Compensation) and for ongoing and completed operations. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.

Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

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Contract Purchase Agreement 3003457

11. Contractor shall comply with all federal, state and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original thereof.

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

19. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs. and lightduty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions and air pollutants. For more information, visit the CARB Advanced Clean Fleet webpage at https://ww2.arb.ca. gov/our-work/programs/advanced-clean-fleets.

20. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.

21. Contractor must submit all claims as defined in and in accordance with the claim

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Contract Purchase Agreement 3003457
resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

22. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.

23. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

24. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No.

Contractor License No.

DIR Registration No.

Check mark the applicable company type below:

Corporation
Limited Liability Company
Partnership
Sole Proprietor
City Reserves the right to withold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

Construction T&C
REV 2/14/24 JS

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Contract Purchase Agreement 3003457

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:_X_
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:

General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:

Professional Liability:
$1 Million/occurrence
IT Services:

Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:

Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:

No auto required
No workers' comp required
Professional Counseling/ Psychological:

Professional Liability:
$1 Million/occurrence
No auto required

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Contract Purchase Agreement 3003457
Pyrotechnics:

General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:

General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202

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Contract Purchase Agreement 3003457
Asbestos-Containing Materials in City-Owned Buildings
California Health and Safety Code Section 25915 requires that all City of Roseville employees, contractors and lessees be notified annually of the presence of asbestos in City-owned buildings constructed prior to 1979. Please post this notice in an area(s) accessible to all employees, contractors and lessees. Contact Facility Maintenance & Operations at (916) 774-5740 for more information about Asbestos Containing Materials (ACMs) in specific City-owned buildings. For more information about asbestos refer to the OSHA website.

The City of Roseville is committed to maintaining a safe and healthy work environment. The City' s Facility Maintenance & Operations staff conducts ongoing inspections to identify and safely manage previously installed asbestos-containing products. Renovation of City-owned buildings MUST be reviewed in advance by Facility Maintenance & Operations to ensure the City is in compliance with building codes, Americans with Disabilities Act and that no ACMs are disturbed without proper safeguards. Work that requires removal or repair of ACMs is restricted to trained and qualified persons only. Facility Maintenance & Operations will need to approve the qualified contractors.

Use the following measures to protect you and others from exposure to airborne asbestos:
● Presume all building materials contain asbestos until determined otherwise by Facility Maintenance & Operations.
● Do not install walls, closets, cabinets, ceilings.
● Do not remove, cut, drill, sand, grind or otherwise disturb any material in the buildings, including carpet and tile.
● Do not paint (this includes any walls, ceilings, floors and electrostatic painting of office furniture).
● Do not remove any items nailed or screwed to the walls (this includes pictures, cabinets, electrical, etc.).
● Do not go above ceilings, behind walls or into building spaces such as attics and crawlspaces unless these areas have been inspected and cleared by Facility Maintenance & Operations.
● Do not pull cable or wiring through above-ceiling spaces with asbestos. ● Do not install screws, pins, nails or hangers into asbestos ceiling or wall plaster. ● Be careful not to damage walls, ceilings or floors when moving furniture or equipment.

It is recommended that Facility Maintenance & Operations be contacted prior to moving furniture or equipment.
● Do not brush, sweep or vacuum textured asbestos ceiling plaster or plaster debris. ● Immediately report any damage or deterioration of suspect building materials to Facility Maintenance & Operations or Risk Management.

It is important to note that the presence of asbestos does not mean you have been exposed.

Exposure results when friable asbestos particles are inhaled or ingested. Asbestos becomes friable when material containing asbestos is drilled, sanded or disturbed by remodeling or demolition work or when the ACM has deteriorated. Intact, bonded, sealed or undisturbed asbestos does not pose a hazard.

Employees may review the asbestos survey reports, results of bulk sampling or air monitoring conducted in City-owned buildings. All asbestos data will be available by appointment with Facility Maintenance & Operations.

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Contract Purchase Agreement 3003457
Sign to acknowledge receipt of asbestos notification:

Asbestos
Rev 01/16/19

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Contract Purchase Agreement 3003457
Supplier
Signature:

Print Name:

Title:

Date:

Supplier
Signature:

Print Name:

Title:

Date:

City of Roseville, A Municipal Corporation
Signature:

Print Name: Dominick Casey
Title: City Manager
Date:

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EXHIBIT A
Parks & Landscape Maintenance Standards
File is separate from main document

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EXHIBIT B
Cost Proposals Monthly Maintenance
and Service Levels

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EXHIBIT C
City of Roseville
Parks & Landscape Maintenance Services
BID SHEET “EXTRA WORK”
Labor Unit Unit Cost
Landscape Maintenance
Labor
Hourly
Skilled Labor (Irrigation Tech) Hourly
Enhancements Labor Hourly
Field Supervisor Hourly
Emergency/Off Hour Response Hourly
Other (describe):

Directed Extra Work
(Labor, materials &
equipment)
Unit Cost
Mowing, Edging/Blowing Per Acre
Fertilization- Parks Per Acre
Fertilization- Streetscape Per Acre
Chemical Application - Parks Per Acre
Chemical Application -
Streetscapes
Per Acre
Core Aerification and Clean-upParks
Per Acre
Core Aerification and Clean-up -
Streetscapes
Per Acre
Disking Per Acre
Rough mowing Per Acre
Shrub planting- 5 Gallon Each
Shrub planting- 1 Gallon Each
Sod preparation and installation per square foot
Overseeding Per Acre
Mulch installation - small areas
{up to 10 Cubic yards)
Per yard
Mulch installation - large areas
{over 10 CY)
Per yard
Post & Cable replacement Per linear foot
Tree planting 15 Gallon w/stakes Each
Tree planting 24” Box Each
Tree planting 36” Box Each

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SAMPLE BILLING MONTHLY INVOICE

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Exhibit E

SAMPLE BILLING EXTRA WORK INVOICE
(1) 15 gallon crepe myrtle tree at 1234 City St. Work completed week ending 1/25/24 Landscape Services
Labor:

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DATE: ______________
SERVICE LEVEL _____
2 NOTICE: __________

CATEGORY RATING X
Water Management
Moisture
Systems
Health
Maintained
Pruned
Health
Health
Staking
Clearance
Access Restrictions
Walls & Monuments
Misc.

LLD/ CFD/ General Fund Landscape & Medians Quality Assurance Inspection ADDITIONAL COMMENTS:

Vandalism
Open Space
Amenities
Line of Site
Hardscape
Trees
Planter Beds
Turf

COMMENTS
Exhibit F

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EXHIBIT G
Area Maps
File is separate from main document

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[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D024\P005\00090610.DOCX;10/24/2024] 23 EXHIBIT “C”
Pricing
Landscapes A
Streetscapes--Bid according to Service Level assigned.

Streetscape District and Map Square Footage of Turf Square Footage of Landscaping Service Level Annual Cost
2008-Map-01 7,928 17,544 3 $2,879.00
2008-Map-02 9,841 33,863 3 $4,872.00
2008-Map-03 72,461 47,957 3 $4,482.00
2008-Map-04 41,957 57,651 3 $9,214.00
2008-Map-05 12,711 13,673 3 $1,788.00
2008-Map-06 20,310 48,973 3 $7,828.00
2008-Map-07 51,792 75,554 3 $14,389.00
2008-Map-08 35,753 86,176 3 $13,776.00
2008-Map-09 5,474 63,855 3 $7,833.00
2008-Map-10 32,074 33,975 3 $7,463.00
2008-Map-11 28,387 56,612 3 $9,604.00
2008-Map-12 50,526 97,309 3 $16,704.00
2008-Map-13 83,399 135,817 3 $24,356.00
2008-Map-14 5,177 34,101 3 $4,439.00
2008-Map-15 8,610 99,167 3 $12,135.00
2008-Map-16 0 39,741 3 $4,491.00
2008-Map-17 0 22,693 3 $2,564.00
2008-Map-18 0 4,245 3 $480.00
2008-Map-19 0 6,063 3 $685.00
2008-Map-20 0 1,891 3 $214.00
2008-Map-21 10,139 78,838 3 $10,053.00
2008-Map-22 0 9,156 3 $1,035.00
2008-Map-23 0 948 3 $107.00
Cost Proposal Bid Sheet--Routine Work
2008 Northwest Zone A
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.

Landscapes A
Streetscapes--Bid according to Service Level assigned.

Streetscape District and Map Square Footage of Turf Square Footage of Landscaping Service Level Annual Cost
Cost Proposal Bid Sheet--Routine Work
Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps. 2008-Map-24 0 2,621 3 $296.00
2008-Map-25 0 0 3 $0.00
2008-Map-26 0 4,179 3 $740.00
2008-Map-27 12,673 33,327 3 $9,546.00
TOTAL 489,210 1,105,927 $171,973.00
Streetscape District and Map Square Footage of Turf Square Footage of Landscaping Service Level Annual Cost
2009-Map-01 14,137 25,642 3 $5,886.00
2009-Map-02 0 32,621 3 $3,683.00
TOTAL 14,137 58,263 $9,569.00
Streetscape District and Map Square Footage of Turf Square Footage of Landscaping Service Level Annual Cost
2111-Map-01 38,273 35,299 2 $18,422.00
2111-Map-02 56,958 76,947 2 $33,528.00
2111-Map-03 98,020 156,111 2 $49,503.00
2111-Map-04 24,197 20,978 2 $11,311.00
2111-Map-05 15,032 131,741 2 $36,750.00
2111-Map-06 54,446 151,929 2 $51,673.00
2111-Map-07 0 131,551 2 $25,701.00
2111-Map-08 55,656 143,548 2 $49,878.00
2009 Northwest Zone B
2111 Fiddyment
Landscapes A
Streetscapes--Bid according to Service Level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps. 2111-Map-09 47,661 67,469 2 $28,827.00
2111-Map-10 6,418 116,748 2 $30,839.00
2111-Map-11 0 157,511 2 $40,734.00
2111-Map-12 0 83,974 2 $16,406.00
2111-Map-13 3,297 69,968 2 $18,344.00
2111-Map-14 0 22,302 2 $4,357.00
2111-Map-15 0 29,212 2 $5,707.00
2111-Map-16 0 61,087 2 $11,935.00
2111-Map-17 0 55,253 2 $10,795.00
2111-Map-18 0 59,085 2 $11,543.00
2111-Map-19 0 61,896 2 $12,092.00
2111-Map-20 0 26,164 2 $5,111.00
2111-Map-21 0 19,643 2 $3,838.00
2111-Map-22 0 30,548 2 $5,968.00
2111-Map-23 0 49,776 2 $9,725.00
TOTAL 399,957 1,758,739 $492,987.00
TOTALS 1,308,689 7,573,937 TOTAL COST $674,529.00
ACRES 30 174
Landscapes B
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
1001/IV-Map-01 0 72,483 2 16,616
1001/IV-Map-02 0 2,134 2 489
1001/IV-Map-03 0 29,365 2 6,732
1001/IV-Map-04 0 248,078 2 50,546
1001/IV-Map-05 0 29,365 2 6,732
1001/IV-Map-06 0 18,280 2 4,191
1001/IV-Map-07 44,319 69,927 2 30,197
1001/IV-Map-08 0 25,697 2 5,891
1001/IV-Map-09 0 29,610 2 6,788
1001/IV-Map-10 0 42,814 2 9,814
1001/IV-Map-11 0 10,524 2 2,412
1001/IV-Map-12 0 24,566 2 5,631
1001/IV-Map-13 0 10,632 2 2,437
1001/IV-Map-14 0 12,778 2 2,930
1001/IV-Map-15 31,922 6,223 2 10,082
1001/IV-Map-16 0 3,180 2 729
1001/IV-Map-17 0 35,780 2 8,202
IV- SUBTOTAL 76,242 671,435 170,419
1001/NC-Map-01 7,511 11,732 2 2,847
1001/NC-Map-02 0 1,209 2 136
NC-SUBTOTAL 7,511 12,942 2,983
1001/NW-Map-01 0 786 2 89
1001/NW-Map-02 106 13,072 2 1,950
1001/NW-Map-03 2,451 4,135 2 975
1001/NW-Map-04 0 21,189 2 2,392
1001/NW-Map-05 0 0 2 9,620
Cost Proposal Bid Sheet--Routine Work
1001 General Fund
Streetscapes--Bid according to Service Level assigned.

Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.

Landscapes B
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps. 1001/NW-Map-06 0 3,652 2 412
1001/NW-Map-07 0 27,416 2 3,095
NW- SUBTOTAL 2,557 70,251 18,533
TOTAL 86,309 754,628 191,935
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2010-Map-01 54,351 83,587 2 30,236
2010-Map-02 119,697 123,133 2 47,098
2010-Map-03 49,669 68,474 2 25,897
2010-Map-04 41,017 74,485 2 25,319
2010-Map-05 3,701 9,460 2 2,885
2010-Map-06 28,608 77,783 2 23,321
2010-Map-07 48,642 111,717 2 35,151
2010-Map-08 0 41,349 2 7,613
TOTAL 345,685 589,989 197,520
2011-Map-01 0 97,605 2 16,319
2011-Map-02 30,794 20,718 2 9,236
2011-Map-03 15,914 23,472 2 7,062
2011-Map-04 27,139 31,921 2 10,589
2011-Map-05 12,123 21,315 2 5,996
2011-Map-06 24,874 29,207 2 9,696
2011-Map-07 3,815 41,489 2 8,123
2011-Map-08 0 5,353 2 772
2011 North Central-Local Benefit Zone
2010 North Central District Wide Zone
Landscapes B
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps. 2011-Map-09 0 1,574 2 227
2011-Map-10 27,709 0 2 4,968
2011-Map-11 0 0 2 168
TOTAL 142,367 272,652 73,156
2012-Map-01 27,909 23,814 2 11,642
2012-Map-02 0 0 2 4,054
TOTAL 27,909 23,814 15,696
2013-Map-01 5,752 14,858 2 4,246
TOTAL 5,752 14,858 4,246
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2014-Map-01 0 8,592 2 1,487
TOTAL 0 8,592 1,487
2015-Map-01 0 5,073 2 2,167
TOTAL 0 5,073 2,167
2017-Map-01 0 24,774 2 4,246
TOTAL 0 24,774 4,246
2017 Infill Zone C (Reuter Ranch) LLD
2012 North Central Zone F (Diamond Oaks 10) LLD
2015 Infill Zone B (Cirby Oaks II) LLD
2013 North Central Zone G (Diamond Oaks 10) LLD
2014 Infill Zone A (Pheasant Run) LLD
Landscapes B
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps.

Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2102-Map-01 19,503 19,178 2 8,547
2102-Map-02 15,169 19,549 2 7,960
TOTAL 34,672 38,727 16,507
2103-Map-01 20,941 50,671 2 11,815
2103-Map-02 2,754 46,825 2 8,180
2103-Map-03 3,406 13,462 2 2,783
2103-Map-04 0 31,641 2 4,110
TOTAL 27,101 142,599 26,888
2103-Map-01 18,608 57,226 2 14,781
2103-Map-02 20,424 42,184 2 12,203
2103-Map-03 16,071 199,036 2 41,928
2103-Map-04 15,089 41,910 2 11,110
TOTAL 70,193 340,356 80,022
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2106-Map-01 115,723 69,925 2 34,452
2106-Map-02 208,754 48,674 2 42,964
2103 North Roseville Zone C
2103 North Roseville Zone D
2102 North Roseville Zone B
2106 Woodcreek West
Landscapes B
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps. 2106-Map-03 16,432 25,157 2 9,700
2106-Map-04 15,647 40,281 2 13,045
2106-Map-05 33,458 41,490 2 17,480
2106-Map-06 16,843 52,079 2 16,075
2106-Map-07 28,436 34,800 2 14,749
2106-Map-08 35,835 33,778 2 16,235
2106-Map-09 0 8,839 2 1,752
2106-Map-10 0 41,622 2 8,248
TOTAL 471,128 396,645 174,700
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2109-Map-01 28,546 263,526 2 51,912
TOTAL 28,546 263,526 51,912
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2114-Map-01 10,666 62,155 2 12,901
2114-Map-02 12,550 76,292 2 15,739
TOTAL 23,216 138,447 28,640
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2115-Map-01 (Rosepark ) 13,121 18,652 2 3,988
2109 Woodcreek East
2114 Longmeadow
2115 Infill 4
Landscapes B
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
Cost Proposal Bid Sheet--Routine Work
Streetscapes--Bid according to Service Level assigned.

Provide cost for streetscapes based on the service level assigned.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details and Exhibit G for all maps. 2115-Map-02 (Church ) 0 7,180 2 650
2115-Map-03 (Woodlake) 18,022 14,599 2 4,095
2115-Map-04 (American Dream) 0 21,973 2 1,988
2115-Map-05 (Old Auburn Spahn Ranch) 0 17,261 2 1,561
TOTAL 31,142 79,665 12,282
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Annual Cost
2118-Map-01 0 11,594 2 3,930
2118-Map-02 1,231 8,880 2 3,781
TOTAL 1,231 20,474 7,711
TOTALS 1,447,310 4,293,306 TOTAL COST 889,115
ACRES 33 99
2118 North Roseville Zone E
Landscapes C
Streetscape District and Map Square Footage of
Turf
Square Footage of
Landscaping Service Level Service Level Option 2 Annual Cost Annual Cost Option 2
2108-Map-01 7,166 61,738 2 1 $15,993.00
2108-Map-02 20,033 71,590 2 1 $21,793.00
2108-Map-03 15,992 38,586 2 1 $12,668.00
2108-Map-04 7,837 38,695 2 1 $10,800.00
2108-Map-05 18,642 32,587 2 1 $11,891.00
TOTAL 69,669 243,196 $0.00 $73,145.00
TOTAL SQ FT 169,427 1,030,094 TOTAL COST $0.00 $73,145.00 ACRES 4 24
Cost Proposal Bid Sheet--Routine Work
2108 Crocker Ranch
Streetscapes--Bid according to Service Level assigned.

Provide cost for streetscapes based on the service level assigned.

Site Location Address Square Footage of
Turf
Square Footage of
Landscaping Service Level Weed Free Area Sq Ft Annual Cost Post Office 116 S Grant St 0.00 1,620.50 2 412
Barton Water Treatment Plant 9595 Barton Rd, Granite Bay 20,153.80 77,466.60 2 117,154.00 31,881 Dry Creek Waster Water Treatment Plant 1800 Booth Rd 138,810.90 37,368.70 2 284,724.60 26,431 Pleasant Grove Waste Water Treatment Plant 5051 Westpark 0.00 378,558.10 2 3,168,810.30 30,260 Roseville Electric 2090 Hilltop Cir 0.00 33,172.10 2 10,467 Woodcreek Oaks Parking Lot 5880 Woodcreek Oaks 2 8,244
TOTALS 212,334.10 1,001,305.20 3,570,688.90 107,695
ACRES 4.87 22.99 81.97
Provide base cost for maintenance as outlined on the corresponding maps in Attachment J.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details.

Cost Proposal Bid Sheet--Routine Work
Schools
Site Location Address Square Footage of
Turf
Square Footage of
Landscaping Service Level Irrigation Weed Free Area Sq Ft Annual Cost Chilton Middle School 4501 Bob Doyle DR 290,139.70 0.00 2 n/a n/a 19,368 Cirby Elementary 814 Darling Wy 47,537.40 0.00 2 n/a n/a 3,390 Cooley Middle School 9300 Prairie Woods Wy 363,837.80 0.00 2 n/a n/a 24,699 Diamond Creek Elementary 3151 Hopscotch Wy 33,914.90 0.00 2 n/a n/a 2,419 Eich Middle School 223,500.40 0.00 2 n/a n/a 15,941
Junction Elementary 2150 Ellison Dr 91,363.30 0.00 2 n/a n/a 6,517 Orchard Ranch Middle School 4375 Brookstone Dr 30,050.10 0.00 2 n/a n/a 2,143 Quail Glen Elementary 1250 Canevari Dr 119,292.60 0.00 2 2 n/a 8,509 Riego Creek Elementary 3255 Pruett Dr. 52,500.00 0.00 2 n/a n/a 3,745 Sargeant Elementary 1200 Ridgecrest Wy 172,391.30 0.00 2 n/a n/a 12,295 Spanger Elementary 699 Shasta St 81,917.20 0.00 2 n/a n/a 5,843 Stoneridge Elementary 2501 Alexandra Dr 244,652.60 0.00 2 n/a n/a 15,970 Woodbridge Elementary 515 Niles St 52,527.00 0.00 2 n/a n/a 3,747 TOTALS 2,370,162.20 124,585
ACRES 54.41
Please refer to details in the RFP for school sites.

Irrigation work includes programming 2x/week and systems check 1x/week Provide cost for mowing only 1x a week.

Cost Proposal Bid Sheet--Routine Work
Non-PRL Locations
Site Location Address Service Level Square Footage of
Turf
Square Footage of
Landscaping
Weed Free
Area Sq Ft
Annual Cost
Bakkie 10300 Woodcreek Oaks Blvd 2 0 16,000 5,025
Baseline 1400 Baseline Rd 2 0 5,000 1,570
Fiddyment 6821 Fiddyment Rd 2 0 118,500 11,983
Hardrock 1498 Rocky Ridge Dr 2 0 18,000 5,653
Park 801 Gibson Dr 2 4,500 13,000 4,301
Southeast 1781 E Roseville Pkwy 2 0 4,800 1,507
Vernon St 110 E Street 2 0 2,500 785
Westplan 2200 Blue Oaks Blvd 2 0 11,000 3,454
Maidu 1950 Johnson Ranch Rd 2 42,000 23,000 20,768
Olympus 2625 La Croix Dr 2 72,000 45,000 20,129
Excelsior 2701 Eureka Rd 2 31,000 27,000 19,244
TOTALS 149,500 296,800 94,419
Provide base cost for maintenance as outlined on the corresponding maps in Attachment J.

Please refer to the Parks & Landscape Standards (Exhibit A) and Service Levels in the RFP for details.

Cost Proposal Bid Sheet--Routine Work

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: 2024 Parks and Landscape Maintenance Services RFP Project Location(s): Within City-owned and managed park sites, Roseville, CA.

Project Description: The project is a Request for Proposals (RFP) by the Parks, Recreation and Libraries Department to contract for park and landscape maintenance and repair services. The contract would authorize up to four optional renewal years of the contract without further Council action. This would provide for ongoing park maintenance and equipment repairs and would not result in an expansion of use or capacity.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Parks, Recreation & Libraries Department Reason why this Project is Exempt: This project qualifies for a Class 1 Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 consists of the ….maintenance,…of existing public facilities,….involving negligible or no expansion of existing or former use…. Examples include but are not limited to: (d) Restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standards of public health and safety… and (h) Maintenance of existing landscaping…” The project involves landscape maintenance and repairs to existing equipment. No environmentally sensitive resources are located within any of the properties; therefore the Class 1 exemption is applicable to the proposed project.

Lead Agency Contact Person: Eric Dexter, Parks & Open Space Superintendent, Parks, Recreation & Libraries Department Services, 316 Vernon Street, Roseville, CA 95678. (916) 746-1769.

Signature: Date: 11/6/2024
Jessica Lynch, Environmental Coordinator
City of Roseville

COUNCIL COMMUNICATION
CC #: 3688
File #: 0800-02
Title: Western Placer Groundwater Sustainability Agency - Agreement Amendments Contact: Janice Gainey 916-774-5535 [email protected] Meeting Date: 12/18/2024
Item #: 7.19.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council:

1. Adopt a resolution approving the First Amendment to the Western Placer Groundwater Sustainability Agency (WPGSA) Memorandum of Agreement and authorizing the City Manager to execute it; and

2. Adopt a resolution approving the First Amendment to the Participation Agreement with California-American Water Company and authorizing the City Manager to execute it.

BACKGROUND
In 2014, the California Legislature passed the Sustainable Groundwater Management Act (SGMA), which became effective on January 1, 2015. The primary requirements of SGMA include that:

Groundwater Sustainability Agencies (GSAs) be formed by June 30, 2017, and Groundwater Sustainability Plans (GSPs) for high and medium priority basins be submitted by January 31, 2022.

The North American Subbasin (NASb or Subbasin) underlies portions of Placer, Sacramento, and Sutter counties and is classified as a high priority basin. In May 2017, City Council approved a Memorandum of Agreement (MOA) with the cities of Roseville and Lincoln, the Placer County Water Agency, and the Nevada Irrigation District to form the West Placer Groundwater Sustainability Agency (WPGSA) to manage groundwater in the Placer County portion of the Subbasin. In July 2017, City Council approved a Participation Agreement with CaliforniaAmerican Water Company to participate in the WPGSA. In January 2019, the WPGSA agencies executed a Memorandum of Agreement (MOA) with the four other GSAs in the Subbasin (Reclamation District 1001 GSA, Sacramento Groundwater Authority GSA, South Sutter Water District GSA, and Sutter County GSA) to jointly fund, develop, and submit a single basin-wide Groundwater Sustainability Plan (GSP). The final GSP was adopted by the NASb GSAs and submitted to the California Department of Water Resources (DWR) in January 2022. DWR approved that GSP in July 2023.

In 2022, the NASb GSAs executed a MOA to jointly fund ongoing implementation of the GSP.

Since then, the WPGSA and NASb GSAs have been implementing the GSP by monitoring the Subbasin, completing projects and management actions to further the sustainability of the Subbasin, and reporting annually to the State. Through implementation, it has become apparent that updates to the WPGSA MOA and Participation Agreement are needed to ensure that certain GSP-required actions are properly performed, and to clarify the responsibilities related to shared assets. The items that have been incorporated into the First Amendments to the WPGSA MOA and Participation Agreement are as follows:

The Nevada Irrigation District (NID), which was an initial member agency of the WPGSA, formally withdrew from the WPGSA in June of 2022 (NID Resolution 2021-37). The Amendment removes NID as a member agency of the WPGSA.

The GSP (and SGMA) requires that if certain conditions exist (e.g., lowering groundwater levels that exceed minimum thresholds or cause undesirable results) an investigation must be performed to determine the cause and identify potential mitigation measures, if warranted. However, neither the GSP nor SGMA provide much detail as to the process.

The Amendments enforce the requirement to conduct an investigation and provide a process for completing the investigation.

The WPGSA agencies independently or jointly own and operate groundwater monitoring wells, and related equipment, utilized for SGMA compliance. There is a need to ensure joint responsibility for the maintenance of those assets (e.g., well maintenance, well destruction, parts replacement, etc.) and any other assets acquired as part of SGMA implementation.

The Amendments specify that the WPGSA members shall share the operating and maintenance costs of the shared assets, via the WPGSA annual budget process, and maintain a list of those shared assets covered by the MOA, which will be amended from time to time as assets are acquired.

Other minor language and formatting modifications have been made to incorporate the sections added by the Amendment.

Following the approval of the First Amendment to these agreements, similar language will be utilized for an amendment to the NASb GSP Implementation MOA between the NASb GSAs.

Staff expects that amendment to be brought back for Council’s approval in 2025.

FISCAL IMPACT
There is no cost associated with this action. The WPGSA MOA and Participation Agreement obligate the member and participating agencies to fund their fair share portion of general operating and administrative costs of the WPGSA, as required by the original MOAs and established by the annual budget process, subject to approval by those agencies. The City’s share of WPGSA costs on an annual basis has been between $30,000 to $50,000 per year. Staff expects that to remain similar in future years. Funds for the City’s contribution under the MOA are included in the current FY2024-25 budget and will be included in the FY2025-26 budget and each annual budget during these SGMA responsibilities.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Agreement amendments do not result in direct or indirect changes in the environment. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal B - Support community engagement and advocacy
Goal E - Deliver exceptional city services
Respectfully Submitted,
Janice Gainey, Principal Engineer
Richard Plecker, Environmental Utilities Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 24-424
First Amendment to the WPGSA Memorandum ofAgreement
Resolution 24-425
First Amendment to the ParticipationAgreement with CaliforniaAmerican Water Compan RESOLUTION NO. 24-424
APPROVING AMENDMENT NO. 1 TO THE MEMORANDUM OF AGREEMENT

ESTABLISHING THE WEST PLACER GROUNDWATER SUSTAINABILITY AGENCY WHEREAS, on June 30, 2017, City Council approved the Memorandum of Agreement establishing the West Placer Groundwater Sustainability Agency (WPGSA); and WHEREAS, the members of the WPGSA wish to amend said agreement to ensure that certain Groundwater Sustainability Plan required actions are properly performed, and to clarify the responsibilities related to shared assets; and
WHEREAS, Amendment No. 1 to the Memorandum of Agreement establishing the West Placer Groundwater Sustainability Agency has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED, by the Council of the City, that said amendment is hereby approved and that the City Manager is authorized to execute behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
Page | 1
Amendment No. 1 to the Memorandum of Agreement Establishing the West Placer Groundwater Sustainability Agency (WPGSA)
WHEREAS, on June 30, 2017 the City of Lincoln, a municipal corporation, City of Roseville, a municipal corporation, the Nevada Irrigation District, a California irrigation district (NID), the Placer County Water Agency, a special district (PCWA), and the County of Placer, a political subdivision of the state of California (all hereafter known individually as a “Member” and collectively “Members”) entered into that agreement titled Memorandum of Agreement Establishing the West Placer Groundwater Sustainability Agency (“Agreement”); and WHEREAS, on November 10, 2021, Nevada Irrigation District submitted notice to the other Members withdrawing from the Agreement; and
WHEREAS, such withdrawal of NID became effective as of June 6, 2022 (Note: it is 180 days after written notice is provided) pursuant to subsection C of section VI of the Agreement; and WHEREAS, the Members have begun to implement the Groundwater Sustainability Plan (GSP) to comply with the Sustainable Groundwater Management Act; and WHEREAS, the remaining Members now desire to amend the Agreement pursuant to this Amendment No. 1.

THEREFORE, in consideration of the mutual obligations set forth herein, the Members hereby agree as follows:

1. Adding new sections under III. FORMATION, PURPOSE AND POWERS to include the following.

E. Enforcement of Sustainability Obligation. Each member shall strive to avoid any groundwater related action(s) that could cause a condition that interferes or conflicts with the Sustainable Management Criteria (SMC), as defined in Section 8 of the North American Subbasin (NASb) GSP, such as the exceedance of any Minimum Thresholds (MTs) that may lead to undesirable results as defined by the Sustainable Groundwater Management Act (SGMA). The process for this is defined in Exhibit C.

F. Shared Assets. The WPGSA’s assets, known as Shared Assets, have been created or acquired by joint funding by the Member Agencies or grants. These Shared Assets are deemed required for the SGMA related monitoring or reporting activities within the WPGSA as defined in the NASb GSP (Section 7, Monitoring Networks) or they can be infrastructure projects that the Member Agencies of the WPGSA decide to develop and build to support the sustainability of the WPGSA portion of the subbasin. These existing and future assets shall be maintained by the WPGSA members and are defined in Exhibit Page | 2
D and periodically updated as they come on-line. Members shall share in the operating and maintenance costs of the Shared Assets, via the WPGSA annual budget process, including well maintenance, well destruction, replacement of transducers, and one barometric probe per well. Shared Assets will not include wells or other equipment that are not primary to the NASb GSP and are used consistently (over 75%) for other individual Member activities (such as an Agency production well that is also used for monitoring data).

2. Modifying sections under III. FORMATION, PURPOSE AND POWERS to include updating the numbering system and minor wording changes for the following.

G. Appointment and Actions of the Administrator. The Members hereby initially appoint Placer County to be the Administrator of this Agreement. The Members and California American Water Company (CAWC) may change the Administrator with a request by any agency that leads to a majority vote of the Members and CAWC. The Administrator will be responsible for confirming and communicating to all other Members and CAWC, in writing, the actions approved by the Members and CAWC from time to time. In carrying out its duties under this Agreement, the Administrator shall comply with the legal and regulatory requirements applicable to the Administrator (e.g., procurement procedures).

The Administrator shall have the authority to take the following actions to the extent they are consistent with the approved Budget, the terms of this Agreement and the agreed upon scope of activities developed by the Member and CAWC Representatives:

1. To undertake or arrange for approved activities in accordance with the provisions of this Agreement;

2. To apply for, receive and disburse Funds for use in carrying out the purposes of this Agreement;

3. To accumulate Funds for the purposes herein mentioned,

4. To make and enter into contracts reasonably necessary to carry out the purpose of this Agreement, consistent with the approved Budget and agreed upon scope of activities. All Member agencies shall be given the option to be part of any procurement item associated with the WPGSA.

H. Duties of Individual Members. Each Member agrees to undertake activities and reasonable actions as feasible and within their jurisdictional authority to carry out the purposes of SGMA within the WPGSA portion of the Subbasin.

1. The City of Roseville will be the Member implementing SGMA and the GSP within the limits of the City of Roseville.

Page | 3

2. The City of Lincoln will be the Member implementing SGMA and the GSP within the limits of the City of Lincoln.

3. The County of Placer will be the Member, implementing SGMA and the GSP within the limits of the WPGSA Boundary including that portion of the Nevada Irrigation District within Placer County, excluding the limits of the Cities of Lincoln and Roseville.

4. The Placer County Water Agency will be the Member implementing SGMA and the GSP within the limits of the WPGSA Boundary, excluding the limits of the Cities of Lincoln and Roseville and the boundary of the Nevada Irrigation District.

5. Each Member agrees to undertake such additional proceedings or actions within each Member's jurisdictional limits as may be necessary in order to carry out the terms and intent of this Agreement and SGMA. The support of each Member is required for the success of the Agency. This support will involve the following types of actions:
i. Each Member will provide support to its fellow Member Representative and any third party facilitating the development of the GSP by making available staff time, information, and facilities within available resources.
ii. ii. Policy support shall be provided by the Members to either approve, or respond quickly to, any recommendations made as to funding shares, operational decisions, and other policy areas. iii. Each Member shall contribute its share of operational fund allocations, as established by the Member Representatives in the annual Budget, subject to the approval of the individual Members.

6. Contributions of public funds and of personnel, services, equipment, or property may be made to the Agency by any Member for any of the purposes of this Agreement provided that no repayment will be made for such contributions unless otherwise agreed by the Members.

I. Amendments. This Agreement may be amended from time to time by a unanimous vote of the Members. Any amendment shall be approved by each governing body.

J. Duties of California American Water. Through a separate Participation Agreement, the Members expect that California American Water will agree to undertake activities and actions to carry out the purposes of SGMA within the GSA portion of the Sub basin, including actions similar to those of Members as set forth in Section H.4., above.

Page | 4
K. Term. This Agreement shall be effective as of the Effective Date and shall remain in effect until terminated in accordance with Article VI of this Agreement.

L. Boundaries of the Agency. The geographic boundaries of the Agency and that portion of the North American Sub basin that will be managed by the Agency pursuant to SGMA are depicted in Exhibit A.

3. Adding clarifying language to sections within IV. GOVERNANCE to include support of the new sections of Enforcement of Sustainability Obligation and Shared Assets.

A. Member and CAWC Representatives. Agency activities shall be carried out by the Member and CAWC Representatives, subject to the terms of the Participation Agreement with CAWC.

1. Actions of the Member Representatives. Upon approval of this Agreement by the governing body of each Member, each Member shall appoint a staff member and an alternate to act as its Member Representative. A Member Representative shall have authority to take action under this Agreement on behalf of the Member that he or she represents, in accordance with that Member's permissions afforded by action of the governing body, executive leadership, existing policy, or municipal code, consistent with agreed upon scope of activities and the Budget.

2. CAWC Representative. Subject to the terms of a separate Participation Agreement, CAWC shall appoint a staff member and an alternate to act as its CAWC Representative. The CAWC Representative shall have authority to take action under this Agreement on behalf of CAWC, consistent with agreed upon scope of activities and the Budget.

3. Member and CAWC Representatives may take action contemplated by this Agreement at a regular monthly meeting or other means unanimously approved by the Member and CAWC Representatives from time to time, in writing.

4. All activities undertaken pursuant to this Agreement as part of the Joint Effort shall be agreed upon as provided in Section IV.C.

5. Within 30 days of the effective date of this Agreement, the Member and CAWC Representatives will develop a scope of proposed activities consistent with the Budget.

B. Quorum. A majority of the total membership of the Members and CAWC Representatives will constitute a quorum of the Agency.

Page | 5
C. Voting. Except as to actions identified in Sections D, E, and F, below, as applicable, the Members and CAWC, through their Member and CAWC Representatives, will conduct all business by majority vote of the total membership. Prior to voting, the Member and CAWC Representatives shall endeavor in good faith to reach consensus on the matters to be determined such that any subsequent vote shall be to confirm the consensus of the Member and CAWC Representatives. If any Member or CAWC Representative strongly objects to a consensus-based decision prior to a vote being cast, the Representative shall work in good faith to reasonably resolve such strong objection, and, if the same is not resolved collaboratively, then the matter will proceed to a vote for final resolution.

D. Unanimous Vote Requirement for Certain Actions. The following actions will require a unanimous vote by the Member and CAWC Representatives:

1. Approval of the Agency's annual budget.

2. Decisions related to any recommendation to the individual Members with respect to levying assessments or imposing property-related fees and charges for the purposes set forth in this Agreement.

E. Vote and Approval Reserved to Members. The following actions will require the approval of the governing body of individual Members:

1. Decisions to provide the funds developed in the Agency's annual budget, as approved by the Member and CAWC Representatives.

2. Decisions related to the expenditure of funds by the Agency beyond expenditures approved in the Agency's annual budget.

3. Decisions related to the establishment of the Members' percentage obligations for payment of the Agency's operating and administrative costs.

4. Approval of a GSP.

5. Decisions related to levying assessments or imposing property-related fees and charges.

6. Decisions related to regulatory matters provided for in the GSP.

7. Decisions related to the sustainability obligation of the NASb Parties, the WPGSA, or a combination of both, to identify and correct action(s) causing MT exceedance/undesirable result(s) within the Subbasin, as identified by the investigation process.

Page | 6

8. Decisions related to participation in State, federal, local, or private company grants.

9. Any other actions as may be determined appropriate by the Member and CAWC Representatives.

F. Vote and Approval Reserved to California American Water. Subject to a separate Participation Agreement with California American Water, the following actions will require the approval of California American Water:

1. Decisions to provide the funds developed in the Agency's annual budget, as approved by the Member and CAWC Representatives.

2. Decisions related to the expenditure of funds by the Agency beyond expenditures approved in the Agency's annual budget.

3. Decisions related to the establishment of the California American Water's percentage obligation for payment of the Agency's operating and administrative costs.

4. Any other actions as may be determined appropriate by the Member and CAWC Representatives.

5. Decisions related to the sustainability obligation of the NASb Parties, the WPGSA, or a combination of both, to identify and correct action(s) causing MT exceedance/undesirable result(s) within the Subbasin, as identified by the investigation process.

4. Adding clarifying language to sections within V. FINANCIAL PROVISIONS to include support of the new sections of Enforcement of Sustainability Obligation and Shared Assets.

A. Contributions and Expenses: Members and, subject to a separate Participation Agreement, California American Water, shall share in the general operating and administrative costs of operating the Agency in accordance with the percentages set forth in Exhibit B attached hereto and incorporated herein. Members and, subject to a separate Participation Agreement, California American Water, shall share in the operating and maintenance costs, via the WPGSA annual budget process, including well maintenance, well destruction, replacement of transducers, and one barometric probe for those Shared Assets that were originally funded by grants or other joint funding means to support the related reporting activities within the WPGSA as defined in the NASb GSP. Those shared assets are defined in Exhibit D and shall be updated as shared assets are increased or destroyed. Shared assets will not include wells or other Page | 7
equipment that are not primary to the GSP and are used consistently (over 75%) for other individual Member activities (such as an Agency production well that is also used for monitoring data).

B. Initial Contributions. Upon execution of this Agreement, each of the Members, and, subject to a separate Participation Agreement, California American Water shall each contribute the amounts specified in Exhibit B to the Agency for initial costs. Such funds may be used in the discretion of the Member and CAWC Representatives to fund the activities of the Agency including, without limitation, engineering services.

C. Budget. The Agency's fiscal year shall run from July 1 through June 30. Each fiscal year, the Member and CAWC Representatives shall prepare and agree upon a Budget for the Agency for the ensuing fiscal year. The annual budget shall include funding a reserve account which will be proposed and voted on each year, to be maintained by the Administering Agency Member, for the purpose of funding potential Shared Asset costs.

Within ninety (90) days of the effective date of this Agreement, the Member and CAWC Representatives shall prepare and agree upon a Budget. Thereafter, a Budget shall be agreed upon no later than May 31 of the preceding fiscal year. The Budget must be agreed upon by unanimous vote of the Member and CAWC Representatives and approved by the governing body of the individual Members and by California American Water.

D. Alternate Funding Sources. The Agency may obtain State of California, federal, local, or private company grants but shall not create any indebtedness without approval of all of the individual Members and California American Water.

E. Accounting of Funds. At the request of any Member or CAWC, the Administrator shall provide for an accounting of funds collected and disbursed for the current or prior fiscal year.

5. Adding clarifying language to sections within VI. CHANGES TO MEMBERSHIP, WITHDRAWAL AND TERMINATION to include support of the new sections of Enforcement of Sustainability Obligation and Shared Assets.

A. Termination. The Members may agree in writing to terminate this Agreement prior to the expiration date. Prior to termination of this Agreement, the Members and CAWC will work in good faith to ensure that a GSA will continue to implement SGMA and the GSP within the GSA Boundary. The Members recognize and acknowledge that the failure to ensure a GSA will continue to implement SGMA and the GSP may result in regulation of the Subbasin by the California State Water Resources Control Board. Any shared assets shall be offered to Member Agencies for ownership, if no Member Agency desires to accept any of the Shared Assets then they shall be Page | 8
assigned to the California State Water Resources Control Board or other DWR approved SGMA entity for the area under the WPGSA boundary.

B. Disposition of Property Upon Expiration or Termination. Upon expiration or termination of this Agreement, any surplus Funds will be returned to the Members and/or California American Water in proportion to the contributions made by them except for any Funds obligated to pay for expenses incurred prior to the date of termination. Any Shared Assets that were being operated and maintained shall be offered to Member Agencies for ownership, if no Member Agency desires to accept any of the Shared Assets, then they shall be assigned to California State Water Resources Control Board or other DWR approved SGMA entity for the area under the WPGSA boundary.

C. Withdrawal of a Member. Any Member may withdraw from this Agreement effective upon one hundred eighty (180) day's written notice to all other Members and California American Water. The withdrawing Member and the Administrator, on behalf of the remaining Members, shall execute an amendment to this Agreement memorializing the withdrawal. A withdrawing Member shall be responsible for its share of financial obligations incurred under this Agreement prior to the effective date of the withdrawal. Upon notice of the withdrawal of a Member, the withdrawing Member and the remaining Members will negotiate in good faith to ensure a GSA retains regulatory authority over the GSA Boundary. If the withdrawing Member Agency is maintaining a shared asset, then that asset maintenance shall be transferred to another Member Agency of the WPGSA with no compensation other than what is budgeted for that asset maintenance.

D. Use of Data. Upon withdrawal, any Member shall be entitled to use any data or other information developed by the Agency during its time as a Member. Further, should a Member withdraw from the Agency after completion of the GSP, and in the event that Member becomes the GSA for that area of the Subbasin within its legal boundary, it shall be entitled to utilize the GSP for future implementation of SGMA within its legal boundary.

6. Adding a new Exhibit for (Exhibit C) the Enforcement of Sustainability Obligation Process

7. Adding a new Exhibit for (Exhibit D) the Descriptions and Map of Shared Assets of the WPGSA
All other terms and conditions of the original Agreement shall remain in full force and effect.

IN WITNESS THEREOF, the Members have executed this Amendment No. 1 to the Agreement, and it is effective as of the date of the last signatory written below.

Page | 9
[SIGNATURE PAGES TO FOLLOW]

COUNTY OF PLACER
BY: _______________________
Daniel Chatigny, County Executive Officer
Date: _______________________
APPROVED AS TO FORM:

BY: _______________________
Eric Brumfield, County Counsel
CITY OF LINCOLN, a municipal corporation
BY: ________________________
Sean Scully, City Manager
Date: ________________________
ATTEST:

BY: ________________________
Gwendolyn Scanlon, City Clerk
Page | 10
CITY OF ROSEVILLE, a municipal corporation
BY: ________________________
Dominick Casey, City Manager
Date: ________________________
ATTEST:

BY: ________________________
Carmen Avalos, City Clerk
APPROVED AS TO FORM:

BY: ________________________
Michelle Sheidenberger, City Attorney
APPROVED AS TO SUBSTANCE:

BY: ________________________
Richard Plecker, Environmental Utilities Director
Page | 11

PLACER COUNTY WATER AGENCY
BY: _____________________
Andrew Fecko, General Manager
Date: _____________________
ATTEST:

BY: _____________________
Lori Young, Clerk to the Board
APPROVED AS TO FORM:

BY: _____________________
Dan Kelly, Staff Counsel
Page | 12
Exhibit C Enforcement of Sustainability Obligation Process The following defines the general process the WPGSA will undertake after the initial detection of an MT exceedance as documented in section 8 the Sustainable Management Criteria of the 2021 adopted NASb GSP.
“After the initial detection of an MT exceedance, the WPGSA will:
• Take confirmation measurements.
• If the exceedance is confirmed, initiate an investigation to assess the cause of the exceedance.
• Identify if there are impacts as a result of the MT exceedance and possible mitigation measures, if impacts are noted.”
The below outlined process provides the framework and actions that may be necessary to address conditions interfering or conflicting with the NASb GSP. The additional process shall be followed by the WPGSA to encourage continued sustainable groundwater management of the NASb in accordance with the SGMA.

A minimum threshold (MT) exceedance means that a measurement taken officially by the WPGSA or their designated consultant /agent under the course of GSP exceeds (i.e., worse) then the MT level established in the most current adopted version of the NASb GSP. If an MT exceedance occurs the following actions shall be taken:

1. For any single or initial MT exceedance within the WPGSA, meaning the measurement exceeds the established MT level which did not follow a prior MT exceedance in accordance with the timeframe established in the GSP, the WPGSA or WPGSA’s designated consultant or other responsible agent shall:
a. Within 4 weeks of the initial measurement, measure and record a confirmation measurement collected consistent with the monitoring standards and requirements documented in the GSP.
i. If the confirmation measurement is also in exceedance of the MT level, the WPGSA and then the NASb GSAs shall discuss the significance of the difference of the measurement in comparison to the MT level, general trend of water levels at this location and local area, and other factors such as significance of this trend in context of beneficial uses and users at the location and area to determine if any immediate action is recommended.
ii. If the confirmation measurement does not exceed the MT level, the WPGSA shall inform the other NASb GSAs of the time and value of the Page | 13
reading. The measurement shall be provided to the GSAs so it can be properly documented in the NASb GSP Annual Report.

2. For any two consecutive fall (autumn) MT exceedances (not occurring in drought years), the following actions shall occur.
a. Within 4 weeks of the second sample collection, a confirmation measurement shall be measured and recorded consistent with the monitoring standards and requirements documented in the GSP.
i. If the confirmation measurement is also in exceedance of the MT level, the WPGSA and then the NASb GSAs shall discuss the significance of the difference of the measurement in comparison to the MT level, general trend of water levels at this location and local area, and other factors such as significance of this trend in context of beneficial uses and users at the location and area will be discussed by to determine if any immediate action is recommended. Additionally, the NASb Coordination Committee shall discuss and potentially create actions in accordance with item 3. ii. If the confirmation measurement does not exceed the MT level, the WPGSA shall collect an additional measurement at a different time of day approximately 1 week later. If that measurement results in an MT exceedance the WPGSA and then the NASb Coordination Committee shall discuss and potentially create actions in accordance with item 3 below. If that measurement does not exceed the MT level, it will be determined that a validation of two consecutive fall MT exceedances did not occur.

3. If the confirmation measurement for two consecutive fall MT exceedances is also in exceedance, the WPGSA and then the NASb Coordination Committee shall discuss and potentially develop actions.
a. The NASb GSA shall vote at the next NASb GSA coordination meeting to decide if an investigation of the MT exceedance is warranted. The vote shall occur according to the requirements defined in the NASb MOA. A majority of NASb GSA votes of a quorum shall be required.
b. If the NASb GSAs vote affirmatively that an investigation is necessary, at a minimum, the investigate shall include:
i. A limited study of the potential impacts to beneficial uses and users (as defined in SGMA) as a result of the MT exceedance(s).

1. If negative effects to beneficial uses and users, as defined under SGMA, were observed, and confirmed based on the results of the investigation, the identifying cause(s) (e.g. – including, but not limited to, changes in land use, pumping, water transfers), and the resulting negative effects will be brought back to the NASb Coordination Committee to review investigation results. Through Page | 14
a majority vote, identify a plan of action to address MT exceedance and/or undesirable results within the Subbasin. ii. The investigation process shall be funded by the WPGSA if the exceedance(s) occurred within the WPGSA.
iii. If MT exceedance investigations are required at multiple representative monitoring points, they can be combined in the same study.

If the results from the investigation determine that a Member or Member’s groundwater related action(s) are causing negative effects to the sustainability of the Subbasin, as defined in Section 8 of the GSP, and findings from the investigation have been reviewed and voted on by the NASb Coordination Committee, then that Member (or Members) is/are responsible for funding and implementing a solution. The Member (or Members) shall have two years to implement activities to mitigate the effects of ongoing MT exceedances or eliminate the MT exceedance within five years.

Page | 15
Exhibit D Descriptions and Map of Shared Assets of the WPGSA Page | 16
Map
No. CASGEM ID
Monitoring Well
Local Name Latitude Longitude
Monitoring
Entity/Land
Owner/WPGSA
Location/
Jurisdictional Area
GSA
Area
Total
Depth
(ft bgs)
Shared Assets - Wells Constructed using Grant Funding since 2012 with Matching Funds from West Placer Agencies 49 387786N1213737W002 WPMW-1B 38.778603 -121.3737 City of Roseville WP 480 49 387786N1213737W001 WPMW-1A 38.778603 -121.3737 City of Roseville WP 120 49 387786N1213737W003 WPMW-1C 38.778602 -121.3737 City of Roseville WP 545 63 388476N1212872W001 WPMW-3A 38.847609 -121.28719 PCWA WP 53 63 388476N1212872W002 WPMW-3B 38.847609 -121.28719 PCWA WP 140 48 387755N1212753W001 WPMW-4A 38.775536 -121.27525 City of Roseville WP 145 48 387755N1212753W002 WPMW-4B 38.775535 -121.27526 City of Roseville WP 300 41 387331N1213610W001 WPMW-5A 38.733106 -121.36099 CalAm WP 100 41 387331N1213610W002 WPMW-5B 38.733106 -121.36099 CalAm WP 650 47 387739N1212382W001 WPMW-6A 38.7739 -121.23818 PCWA WP 65 43 387512N1212390W001 WPMW-7A 38.751194 -121.239 City of Roseville WP 45 42 387510N1212390W001 WPMW-8A 38.750989 -121.23895 City of Roseville WP 50 42 387510N1212390W002 WPMW-8B 38.750989 -121.23895 City of Roseville WP 115 45 387517N1212727W001 WPMW-9A 38.751667 -121.27266 City of Roseville WP 36 44 387515N1212725W001 WPMW-10A 38.751494 -121.27251 City of Roseville WP 36 44 387515N1212725W002 WPMW-10B 38.751494 -121.27251 City of Roseville WP 100 44 387515N1212725W003 WPMW-10C 38.751494 -121.27251 City of Roseville WP 260 90 388026N1214432W002 WPMW-12A 38.802639 -121.44322 City of Roseville WP 300 90 388026N1214432W004 WPMW-12B 38.802639 -121.44322 City of Roseville WP 550 91 388882N1214005W002 WPMW-11A 38.888164 -121.40046 Placer County WP 162 91 388882N1214005W004 WPMW-11B 38.888164 -121.40046 Placer County WP 309 94 389950N1214148W002 RDMW-103 38.99461 -121.41479 Placer County SSWD 48 95 389919N1214141W002 RDMW-104 38.99195 -121.4135 Placer County SSWD 48 Proposed New Well CLGWL MW-100 Placer County SSWD
Proposed New Well
Amrosua
(emergency well) Placer County WP
Historical Shared Assets - Wells Constructed using Grant Funding since 2012 with Matching Funds from West Placer Agencies -DESTROYED
60 Destroyed WPMW-2A 38.814497 -121.34914 PCWA WP 230
60 Destroyed WPMW-2B 38.814497 -121.34914 PCWA WP 425
Page | 17
Map
No. Well Name Transducer Type
Transducers
Approximate
Purchase Date
Year
Recommended for
Replacement
To be Maintained
63 WPMW 3A Level 2015 2024
75 MW 2-3 Level + Salinity 2003 2024
45 WPMW-9A Level 2015 2024
44 WPMW-10A Level 2015 2024
105 MW 4 Level + Salinity 2018 2025
70 MW 3-2 Level + Salinity 2015 2024
43 WPMW-7A Level 2015 2024
42 WPMW-8A Level 2015 2024
91 WPMW-11A Level 2019 2027
91 WPMW-11B Level 2019 2027
92 WPMW-12B Level 2019 2027
90 WPMW-12B Level 2019 2027
66 MW-5-2 Level 2003 2024
94 RDMW-103 Level 2019 2027
95 RDMW-104 Level 2019 2027
116 Old Well #2 Level 2015 2024
Baroprobe 2019 2030
RESOLUTION NO. 24-425
APPROVING AMENDMENT NO. 1 TO THE PARTICIPATION AGREEMENT BETWEEN

THE WEST PLACER GROUNDWATER SUSTAINABILITY AGENCY AND

CALIFORNIA-AMERICAN WATER COMPANY
WHEREAS, on August 14, 2017, City Council approved a Participation Agreement between the West Placer Groundwater Sustainability Agency (WPGSA) and the CaliforniaAmerican Water Company; and WHEREAS, the WPGSA and the California-American Water Company wish to amend said agreement to ensure that certain Groundwater Sustainability Plan required actions are properly performed, and to clarify the responsibilities related to shared assets; and WHEREAS, Amendment No. 1 to the Participation Agreement between the CaliforniaAmerican Water Company and the West Placer Groundwater Sustainability Agency has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED, by the Council of the City, that said amendment is hereby approved and that the City Manager is authorized to execute behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
Page | 1
Amendment No. 1 to the Participation Agreement between the West Placer Groundwater Sustainability Agency (WPGSA) and California-American Water Company WHEREAS, on June 30, 2017 the City of Lincoln, a municipal corporation, City of Roseville, a municipal corporation, the Nevada Irrigation District, a California irrigation district (NID), the Placer County Water Agency, a special district (PCWA), and the County of Placer, a political subdivision of the state of California (all hereafter known individually as a “Member” and collectively “Members”) entered into that agreement titled Memorandum of Agreement Establishing the West Placer Groundwater Sustainability Agency (“WPGSA MOA”); and WHEREAS, on August 14, 2017 the Members entered into that agreement titled Participation Agreement between the West Placer Groundwater Sustainability Agency (WPGSA) and California-American Water Company (CAWC) (“Participation Agreement”); and WHEREAS, on November 10, 2021, Nevada Irrigation District submitted notice to the other Members withdrawing from the MOA; and
WHEREAS, such withdrawal of NID became effective as of June 6, 2022 (Note: it is 180 days after written notice is provided) pursuant to subsection C of section VI of the MOA; and WHEREAS, the Members have begun to implement the Groundwater Sustainability Plan (GSP) to comply with the Sustainable Groundwater Management Act; and WHEREAS, the Members have amended the WPGSA MOA pursuant to Amendment No. 1; and WHEREAS, the Members and CAWC (collectively “Parties”) wish to amend the Participation Agreement to incorporate Amendment No. 1 to the WPGSA MOA and to remove the Nevada Irrigation District from the Participation Agreement.

THEREFORE, in consideration of the mutual obligations herein set forth, the Parties agree as follows:

1. Amendment No. 1 to the WPGSA MOA, a copy of which is attached to this Amendment, is hereby attached to the Participation Agreement and incorporated therein.

2. All references to the WPGSA MOA in the Participation Agreement shall mean the amended WPGSA MOA as described in paragraph 1.

3. Section IV. MISCELLANEOUS PROVISIONS, Subsection A. Notice, is amended to remove the Nevada Irrigation District.

Page | 2
Except as specifically modified above, all remaining terms and conditions of the Participation Agreement shall remain and continue in full force and effect.

IN WITNESS THEREOF, the Parties have executed this Amendment, and it is effective as of the date of the last signatory written below.

ATTACHMENT:

Amendment No. 1 to the WPGSA MOA
[SIGNATURE PAGES TO FOLLOW]
Page | 3

CALIFORNIA AMERICAN WATER COMPANY
BY: ______________________
S. Audie Foster, Director of Operations
Date: ______________________

COUNTY OF PLACER
BY: ______________________
Daniel Chatigny, County Executive Officer
Date: ______________________
APPROVED AS TO FORM:

BY: ______________________
Eric Brumfield, County Counsel
CITY OF LINCOLN, a municipal corporation
BY: ______________________
Sean Scully, City Manager
Date: ______________________
ATTEST:

BY: ______________________
Gwendolyn Scanlon, City Clerk
Page | 4
CITY OF ROSEVILLE, a municipal corporation
BY: _______________________
Dominick Casey, City Manager
Date: _______________________
ATTEST:

BY: _______________________
Carmen Avalos, City Clerk
APPROVED AS TO FORM:

BY: _______________________
Michelle Sheidenberger, City Attorney
APPROVED AS TO SUBSTANCE:

BY: _______________________
Richard Plecker, Environmental Utilities Director

PLACER COUNTY WATER AGENCY
BY: _______________________
Andrew Fecko, General Manager
Date: _______________________
ATTEST:

BY: ______________________
Lori Young, Clerk to the Board
APPROVED AS TO FORM:

BY: _______________________
Dan Kelly, Staff Counsel

COUNCIL COMMUNICATION
CC #: 3690
File #: 0900-02-02-1
Title:

Pleasant Grove Wastewater Treatment Plant Electrical Power System Capacity Expansion Project – Professional Design Services Agreement Contact: Jeremy Snyder 916-746-1829 [email protected] Meeting Date: 12/18/2024
Item #: 7.20.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution approving a professional design services agreement with Carollo Engineers, Inc. for the Pleasant Grove Wastewater Treatment Plant Electrical Power System Capacity Expansion Project for a not-to-exceed amount of $5,532,400 and authorizing the City Manager to execute it on behalf of the City of Roseville.

BACKGROUND
The Pleasant Grove Wastewater Treatment Plant (PGWWTP) has undergone many large construction projects in the recent years including the PGWWTP Expansion Project and Energy Recovery Project (ERP) between 2020 and 2023, and an expansion of the plant’s Ultra-violet Disinfection System between 2023 and 2024. Based on all these changes, staff decided to update the electrical assessment and findings in Technical Memorandum (TM9) and the Facilities Plan (TM14), originally drafted in 2010. The “Electrical Power System Capacity Evaluation” was finalized in October of 2022. Due to the results of this evaluation, the City has determined that the initiation of a project to improve the electrical power system is necessary. This determination was based on the following three separate triggering events:

1.) Projected exceedance of the existing 4 mega-watt (MW) power feed capacity from Roseville Electric, thus requiring a new 12 kilovolt (kV) service feed in the 8-10 MW range.

2.) Projected exceedance of the existing standby generation capacity. An upgraded standby power system connected to the new 12kV switchgear will eliminate the current manual load control requirement to keep the standby load demand below the rating of the two existing generators.

3.) Eliminate an existing condition of excessive fault current at the 480-volt switchgear during closed transition operation of the generators with the electric utility.

This Project includes design of a new Electric Building #3, that will accommodate a new 12kV switchgear line-up that will receive and distribute the new 10MW feed from Roseville Electric. The switchgear allows flexibility for maintenance with redundancy and safety protection options from failures. The building will also house the new 12kV emergency back-up generators that will give immediate capacity of 5MW, and also provide space for two equipment pads for future generators at build out. Sound abatement due to the close proximity of neighbors, exhaust abatement of the generators pending discussions with the Air Resources Board and an environmental study due to this new structure being built on undeveloped land will all be part of Carollo Engineers’ scope. The design engineer is to provide a comprehensive design submittal to 100% including drawings and specifications, contractor procurement assistance, and engineering services during construction, including assisting with start-up, testing, and commissioning of the new equipment.

FISCAL IMPACT
The Professional Design Services Agreement with Carollo Engineers is for a not-to-exceed cost of $5,532,400. This contract will be paid for with the available resources in the Pleasant Grove Wastewater Treatment Plant Electrical Power System Capacity Expansion Project, which is funded by the South Placer Wastewater Authority.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)). The action under consideration authorizes the funding of a professional services agreement, which includes work to prepare CEQA documentation for the design of improvements to the Electrical Power System at the Pleasant Grove Wastewater Treatment Plant. The CEQA document prepared will analyze the project design, which will then be brought to the City Council for consideration and approval at a later date.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Jeremy Snyder, Preventative Maintenance Supervisor
Richard D. Plecker, Environmental Utilities Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 24-427
Professional Design Services Agreement
Successful Proposal, Cost Proposal, and ScopeAddendum
RESOLUTION NO. 24-427

APPROVING A PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND CAROLLO ENGINEERS, INC., AND AUTHORIZING

THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a professional design services agreement for Pleasant Grove Wastewater Treatment Plant Electrical Power System Capacity Expansion Project Design services, by and between the City of Roseville and Carollo Engineers, Inc., has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2024, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
1 [B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024]

PROFESSIONAL DESIGN SERVICES AGREEMENT
Pleasant Grove Wastewater Treatment Plant Electrical Power System Capacity Expansion Project Design Services
THIS AGREEMENT is made and entered into this day of , 20 , by and between the City of Roseville, a municipal corporation (“CITY”), and Carollo Engineers, Inc., a Delaware corporation (“CONSULTANT”); and
W I T N E S S E T H:

WHEREAS, CITY desires professional design services consisting of design services for the Pleasant Grove Wastewater Treatment Plant Electrical Power System Capacity Expansion Project; and
WHEREAS, CONSULTANT has prepared a proposal dated July 31, 2024, which describes the scope of work to be performed by CONSULTANT, the budget for the work, and the schedule for performance of the work; and
WHEREAS, CONSULTANT is qualified and experienced to provide such professional design services.

NOW, THEREFORE, the parties agree as follows:

1. Services. CONSULTANT shall perform, at the direction of CITY, the scope of services as described in EXHIBIT “A,” attached hereto and incorporated herein by this reference.
2 [B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024]

2. Compensation. For its services provided hereunder, CONSULTANT shall be compensated on a time and expense basis in accordance with the budget estimate as described in EXHIBIT “B,” attached hereto and incorporated herein by this reference. Total compensation shall not exceed five million, five hundred thirty-two thousand, four hundred dollars ($ 5,532,400).

CONSULTANT shall submit monthly invoices for its services. Such invoices shall be delineated by task, the person performing the services, and the hourly rate, which shall be stated in time increments of not greater than one-tenth (1/10) hours. CITY shall pay invoices within thirty (30) days after receipt, if the services specified in the invoice have been satisfactorily completed.

3. Indemnification. To the fullest extent allowed by law, CONSULTANT agrees to indemnify, including the cost to defend CITY, and its officers, agents, employees and volunteers from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT and its agents in the performance of services under this contract, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by CITY or the agents, servants, or independent contractors who are directly responsible to CITY, or arising from the active negligence of CITY. Notwithstanding any terms of this section, indemnification and defense obligations shall conform to California Civil Code Section 2782.8.

CONSULTANT agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that 3 [B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024] CONSULTANT and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONSULTANT’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

4. Insurance. CONSULTANT agrees to continuously maintain, in full force and effect, the following minimum policies of insurance during the term of this Agreement.

COVERAGE LIMITS OF LIABILITY
Workers’ Compensation Statutory
Commercial General Liability $2,000,000 each occurrence $4,000,000 aggregate
Personal Injury:
$2,000,000 each occurrence
$4,000,000 aggregate
Automobile Liability $1,000,000 combined single limit
Professional Liability (errors and $2,000,000 per claim omissions) $4,000,000 aggregate
a. Form. CONSULTANT shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney. b. Additional Insureds. CONSULTANT shall also provide a separate endorsement form or section of the policy showing CITY, its officers, agents, employees and volunteers as additional insureds for each type of coverage, except for Workers’ Compensation 4 [B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024] and Professional Liability. Such insurance shall specifically cover the contractual liability of CONSULTANT. The additional insured coverage under the CONSULTANT’s policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from CITY’s insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (“ISO”) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater. c. Cancellation/Modification. CONSULTANT shall provide ten (10) days written notice to CITY prior to cancellation or modification of any insurance required by this Agreement.
d. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract) before CITY’s own insurance shall be called upon to protect it as a named insured. e. Subcontractors. CONSULTANT agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor’s work.

Furthermore, CONSULTANT shall require its subcontractors to agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is 5 [B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024] bound to CITY under this Agreement. Additionally, CONSULTANT shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of CITY’s indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
f. Self-Insured Retentions. All self-insured retentions (“SIR”) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
g. Waiver of Subrogation. CONSULTANT hereby agrees to waive subrogation which any insurer of CONSULTANT may acquire from CONSULTANT by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of CITY, its officers, agents, employees and volunteers for all worked performed by CONSULTANT, its employees, agents and subcontractors.
h. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve CONSULTANT of liability in excess of such coverage, nor shall it preclude CITY from taking such other actions as are available to it under any other provisions of this Agreement or law.

5. Records. CONSULTANT and its subcontractors shall maintain all files and records relating to the services performed hereunder during the term of this Agreement and for a 6 [B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024] period of not less than one (1) year after the date of termination or expiration. Provided, however, that in the event of litigation or settlement of claims arising from the performance of this Agreement, CONSULTANT and its subcontractors shall maintain all files and records until such litigation, appeals or claims are resolved. Duly authorized representatives of CITY shall have right of access during normal business hours and after reasonable notice to CONSULTANT’s and subcontractors’ files and records relating to the services performed hereunder and may review and copy the files and records at appropriate stages during performance of the services and during the one (1) year period following termination or expiration of this Agreement. CONSULTANT shall include this provision in its contracts with all subcontractors.

6. Time is of the Essence. Time is of the essence of this Agreement.

7. Prevailing Wages. When applicable, for purposes of this Agreement, CONSULTANT and its subcontractors shall comply with all applicable prevailing wage laws, e.g., but not limited to, California Labor Code Sections 1770 et seq. In accordance with said Section 1775, CONSULTANT shall forfeit as a penalty to the City two hundred dollars ($200) for each calendar day or portion thereof for each worker paid less than the prevailing rates for such work or craft in which such worker is employed for any work done on-site under the Agreement by CONSULTANT or by any subcontractor in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to said Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage shall be paid to each worker by CONSULTANT or the applicable subcontractor.
7 [B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024] Pursuant to the provisions of California Labor Code Section 1773, the contracting department has identified the source, stated below, of the general prevailing rate of wages applicable to the site to be done, for straight time, overtime, and holiday work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of worker concerned. These wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm.

Pursuant to Labor Code Section 1773.2, general prevailing wage rates set forth above, which forms a part of this Agreement, shall be posted by CONSULTANT at a prominent place at the work site. Prevailing wage rates to be posted at the work site will be furnished by the contracting department. The possibility of wage increases is one of the elements to be considered by CONSULTANT in determining its proposal and will not under any circumstances be considered as the basis of a claim against CITY or the Agreement.

8. Contractor Registration. No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this Agreement, CONSULTANT and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. CONSULTANT is hereby notified that this Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

9. Compliance with Laws. CONSULTANT shall comply with all federal, state and local laws, ordinances and policies as may be applicable to the performance of services under this Agreement.
8 [B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024]

10. Public Contracts: Conflicts of Interest. CONSULTANT’s duties and services under this Agreement shall not include preparing or assisting CITY with any portion of the CITY’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY. CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications.

CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Agreement.

11. Ability to Perform. CONSULTANT agrees and represents that it has the time, ability and professional expertise to perform the services required under this Agreement.

12. The Levine Act Disclosure. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to CITY elected or appointed officers totaling more than $250 within the twelve (12) months prior to the CITY decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by CONSULTANT and/or its agent(s), CONSULTANT is responsible for compliance, including for its disclosure obligations, if any, as further described at:
https://www.roseville.ca.us/government/departments/city_clerk/transparency/levine_act. 9 [B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024]

13. Governing Agreement. In the event of any conflict between this Agreement and its EXHIBITS, the provisions of this Agreement shall govern. In the event of any conflict between any of the EXHIBITS, the provisions of the first in order of attachment shall govern.

14. Assignment. CONSULTANT is employed to perform unique personal services.

CONSULTANT shall not assign this Agreement without the prior written consent of CITY.

CONSULTANT shall not employ or otherwise incur any obligation to pay other specialists or experts for services in connection with this Agreement, without prior written consent of CITY.

15. Independent Contractor. CONSULTANT, inclusive of its agents, officers, employees, volunteers, independent contractors, and subcontractors, shall act as an independent contractor, and covenants and agrees that it will conduct itself consistent with such status, that it will neither hold itself out as, nor claim to be, an officer or employee of CITY by reason of this Agreement.

CONSULTANT and CITY agree that: (a) CONSULTANT is free from the control and direction of CITY in connection with the performance of the work; (b) CONSULTANT is providing services directly to CITY; (c) CONSULTANT has and will maintain at all relevant times a business license; (d) CONSULTANT maintains a business location that is separate from CITY; (e) CONSULTANT is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONSULTANT actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONSULTANT advertises and holds itself out to the public as available to provide the same or similar services; (h) CONSULTANT provides its own tools, vehicles, and equipment to perform the services; (i) CONSULTANT has negotiated its own rates; (j) CONSULTANT set its own hours and location 10 [B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024] of work in accomplishing CITY’s on-call needs; and (k) CONSULTANT has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

16. Representation and Warranties. CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working for CONSULTANT, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to terminate as void this Agreement, without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

17. Successors in Interest. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

18. Copyright, Ownership and Use of Materials. All tangible materials(“Material”) created or delivered pursuant to this Agreement is considered a work made for hire under the Copyright Act. To the extent such Material does not qualify as a work made for hire, CONSULTANT hereby assigns to CITY all right, title, and interest, including but not limited to all copyrights, in all Material created by CONSULTANT in its performance under this Agreement. Material constitutes the scope of work outlined in Exhibit A and attached hereto, and all written and other tangible expressions, including but not limited to, drawings, papers, documents, reports, surveys, renderings, exhibits, sketches, maps, models, prints, paintings or photographs, in any and all media or formats in which such materials have been created or are 11 [B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024] maintained. All Material furnished by CONSULTANT is, and shall remain, the property of CITY.

CONSULTANT shall execute any documents necessary to effectuate such assignment.

In the event that CONSULTANT uses, employs, designates, or retains any person or entity who is not an employee of CONSULTANT, to perform any work required of it pursuant to this Agreement, CONSULTANT shall require said person or entity to execute an agreement containing the preceding paragraph.

19. Termination of Agreement. The City may terminate this Agreement without cause by giving CONSULTANT ten (10) days advance written notice from the City Manager.

CONSULTANT may terminate this Agreement without cause by giving CITY thirty (30) days advance written notice. In the event of termination through no fault of CONSULTANT, CITY shall compensate CONSULTANT for services performed as of the date of termination, upon the release to CITY of all Material hereunder, in any and all media or formats in which such materials have been created or are maintained. CITY retains the right to receive and use any Material, notwithstanding any termination or any dispute regarding the amount to be paid.

20. Attorney’s Fees; Venue; Governing Law. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys’ fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
12 [B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024]

21. Modification. This Agreement and each provision contained herein may be waived, amended, supplemented or eliminated only by mutual written agreement of the parties.

22. Severability. If any of the provisions contained in this Agreement is for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

23. Notices. Any notices to parties required by this Agreement shall be delivered personally or mailed, U.S. first class postage prepaid, addressed as follows:

CITY OF ROSEVILLE CONSULTANT
Jeremy Snyder Beverly Hann, PE, PMP
Preventative Maintenance Supervisor Project Manager
1800 Booth Road 2880 Gateway Oaks Drive, Suite 300
Roseville, CA 95747 Sacramento, CA 95833
Either party may amend its address for notice by giving notice to the other party in writing.

24. Integrated Agreement. This is an integrated agreement and contains all of the terms, considerations, understanding and promises of the parties. It shall be read as a whole.

IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. , adopted by the Council of the City of Roseville on the day of , 20 , and CONSULTANT has caused this Agreement to be executed.

SIGNATURES ON FOLLOWING PAGE
[B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024] CITY OF ROSEVILLE, a Carollo Engineers, Inc, a
municipal corporation Delaware Corporation
BY: BY:

DOMINICK CASEY its: Beverly Hann, Vice President
City Manager
ATTEST:
and
BY:
its: Anne Prudhel, Executive Vice President
BY:

CARMEN AVALOS
City Clerk
APPROVED AS TO FORM:

BY:

MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:

BY:
13 RICHARD D. PLECKER
Environmental Utilities Director
[B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024] EXHIBIT “A”
[B:\City Attorney\agreement\professional services agreements\professional design svcs council.docx;05/28/2024] EXHIBIT “B”

Page 27 of 30 ends

Roseville City CouncilDecember 18, 2024

Roseville City Council
December 18, 2024