Roseville City Council
June 18, 2025

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Section 32 90 00: Planting

SECTION 32 90 00

PLANTING
PART 1 - GENERAL

1.01 General Requirements
A. The requirements set forth in the General Conditions shall be in addition to the standards provided herein.

B. The requirements set forth in the Supplemental Conditions shall be in addition to the standards provided herein.

1.02 Description
A. Furnish all labor, materials and equipment for the complete installation of landscape items, including all trees, shrubs, groundcovers and turf; maintenance for the establishment of new plant materials; and all necessary appurtenances for proper planting, noted or implied, as shown on the Plans and as specified herein.

1.03 Related Work
A. Section 31 20 00: Earthwork
B. Section 32 84 00: Irrigation System

1.04 Quality Assurance
A. Provide an experienced foreman who shall directly supervise the work force during all work to be performed under this contract. The foreman shall be present during the time when work is to be performed.

B. Plant material shall conform to current “American Standards for Nursery Stock” and the State of California Grading Code of Nursery Stock, No. 1 grade. Use only nursery-grown stock.

C. All plant material shall be certified free of plant diseases and insect infestations from the County Agricultural Commissioner as required by law. Each shipment of plant material shall be required to have clearance certificates.

D. Prior to planting, a soils fertility test/analysis shall be conducted by an accepted and qualified testing laboratory. Test results shall contain existing nutrient levels, soil texture, cation exchange capacity, soluble salts, pH levels, infiltration rates and recommended soil amendments/fertilizers to ensure proper growth of the specified plantings.

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1.05 Submittals
A. Submittals for specified items are not required; however, submittals are required for any proposed substitutions or deviations from the Plans or Specifications. Additionally, submittals are required for the specific items listed below. The Contractor shall submit a materials summary sheet indicating which items will be installed as specified and which items are proposed for substitutions. The Contractor shall submit proof of order within ten (10) working days of the Notice to Proceed, indicating all specified materials have been ordered, noting “as specified” or “substitution proposed”. Submittals are required on the following items:

1. Bark mulch material,

2. Certificates of compliance for turf seed mix, soil amendments, fertilizers and hydroseed mix,

3. Sod-grown turf,

4. Soils test with soil amendment recommendations.

5. Trees
a) Submit for approval, plant sources including the names of nurseries proposed as sources of acceptable trees, and a list of the trees they will provide. The plant list shall include the botanical and common name and the size at the time of selection, including basal caliper and height. b) Submit all requests for substitutions of plant species or size for approval.

Request for substitution shall be accompanied with a list of nurseries contacted in the search for the required plant and a record of other attempts to locate the required material. Requests shall also include sources of plants found that may be of a smaller or larger size, or a different shape or habit than specified, or plants of the same genus and species but different cultivar origin, or which may otherwise not meet the requirements of the specifications, but which may be available for substitution.

1.06 Soil Testing
A. Native soil and in-place topsoil shall be tested for amendment determination.

Soil Tests shall include soil texture, macro nutrients, micro nutrients, lime, base saturation, pH, sodium, boron, salinity, Cation Exchange Capacity (CEC), and Organic content.

B. Submit soils report for review and approval after completion of grading operations. Soil Testing shall be performed by an agriculture-based lab, with detailed, written recommendations for soil amendments and fertilizers specific to ornamental landscape plants and turf.

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1.07 Product Delivery, Handling and Storage
A. All materials shall be delivered bearing nursery label with botanical, common names, including cultivars.

B. Carefully handle plant material to ensure that limbs are not broken during the planting or storage of the material.

C. Store plant material in a covered area on-site, protected from inclement or hot weather on-site. Keep root balls moist by frequent watering (during hot weather) of all accepted stock until such time as planting occurs.

1.08 Inspection of Plant Material
A. Notify the Project Manager a minimum of 48 hours prior to date of delivery. All plant material is subject to inspection at the time of delivery. A sample number of plants will be inspected for the following items:

If the sample.... then the plant shall be...
is healthy, shapely and well rooted accepted.
bears a strong central leader accepted.
is wilted, wind-blown or sunburned rejected.
is root-bound, restricted or deformed rejected.
does not bear a strong central leader or
has been severely pruned back
rejected.

B. Stock to be consistent with CALFIRE Nursery/Tree Quality Cue card and Root Management Cue Card. Inspector may require contractor to remove tree or plant stock from plant containers to examine roots.

C. 15 gal tree needs to have at least 1” in basal caliper, a 24” box tree needs to have at least 2” in basal caliper, a 36” box tree needs to have at least 3” in basal caliper. Basal caliper is measured as 6” above the ground.

D. Based on the sample inspection, the Project Manager or Inspector reserves the right to reject any or all of the plant material delivered. All rejected plant material shall be immediately disposed of off-site.

1.09 Record Drawings
A. The Contractor shall keep an accurate record of the as-built conditions of the landscaping. These records shall be updated daily and kept at the construction site. At any time, the Inspector may examine the conditions of the “as-builts” to ensure compliance of the above.

PART 2 - PRODUCTS

2.01 Plants
A. The material to be planted shall conform to that indicated on the plans, unless otherwise accepted. The quantity shown on the Plans is approximate and is

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furnished for convenience only. Verify all quantities prior to ordering plant material.

2.02 Turf
A. Turf shall be seed or sod.

B. Seed –

1. 98% pure, weed-free mixture with a minimum of 95% germination. Deliver on-site unopened and in the original containers.

2. 100% Turf Saver RTF (Rhizomatous Tall Fescue) by Barenbrug or accepted equal.

3. Rhyzome – Active Tall Fescue Blend by Pacific Coast Seed or accepted equal:
34% Traverse Turf-type Tall Fescue
33% 3rd Millennium Turf-type Tall Fescue
33% Rhambler Turf-type Tall Fescue

4.3. Turf seed mix shall be Blue tag certified.

C. Sod – Tall fescue blend with named, improved turf-type varieties only. Blend shall contain a minimum 25% Lateral Spread, Rhizomatous, or Self-Repair type tall fescue. Sod shall be non-netted, and contain no more than 10% Bluegrass.

D. Seed / Sod must be submitted and accepted by the Project Manager prior to ordering.

2.03 Soil Amendment
A. As recommended by soils test report.

2.04 Mulch
A. Regular “Walk-on” fir bark as manufactured by Redi-Gro Corporation, Sacramento, CA (916) 381-6063, Mallard Creek, Inc, Rocklin, CA (916) 645- 1681, My Bark Company, Inc., Linden, CA (209) 649-4250 or accepted equal.

B. Decorative bark, shredded lumber or saw dust, and construction debris are not permitted. The mulch must be free of needles.

2.05 Topsoil
A. Stockpiled, on-site material.

B. Imported topsoil shall be natural, friable, well-draining, free from admixture of subsoil and foreign objects larger than one inch (1”) in diameter, free from toxins or any other harmful substance which may deter healthy plant growth.

C. Perform a soils test for all imported soil. Soil test shall comply with Section 1.06.

Submit soils report for review and approval prior to import activities.

2.06 Pre- and Post- Emergent Herbicide
A. Clean, and non-staining. Consult with a pesticide specialist.

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2.07 Tree Stakes and Ties
A. Trees furnished in #15 nursery containers require 2” diameter stakes. Trees less than 8' in height require an 8' stake; trees 8' or greater in height require a 10' stake. Stakes shall be pine or Douglas fir (pressure or non-pressure treated).

B. Trees furnished in 24” boxes or larger require 3” diameter by 10’ long stakes.

Stakes shall be, pine or Douglas fir (pressure or non-pressure treated).

C. Tree ties and Tree Guying shall be Super Tree Tie, bursting strength 300psi, tensile strength 300lbs , 1” vinyl impregnated Nylon, waterproof, Manufactured by: Arthur Enterprises. Cut to length. Color to be Green.

2.08 Native Broadcast Seed
A. Where required, broadcastnative seed shall be applied as follows:

1. Upland areas
Elymus glaucus (Blue Wildrye) 10.0 lbs/acre
Nassella pulchra (Purple Needlegrass) 9.0 lbs/acre
Nassella cernua (Nodding Needlegrass) 6.0 lbs/acre
Melica caljfornica (Californiameljc) 3.0 lbs/acre
Vulpia microstachys (Small Fescue) 3.0 lbs/acre
Poa secunda (Native Pine Bluegrass) 3.0 lbs/acre
Bromus carinaws (California Brome) 2.0 lbs/acre

2. Channel / Wetland Edges (bottom to 3’ above high water level) Elymus trachycaulus (Slender Wheetgrass) 12.0 lbs/acre
Hordeum brachyantherum (Meadow Barley) 10.0 lbs/acre
Leymus triticoides 'Yolo' (Creeping Wildrye) 8.0 lbs/acre Agrostis exarata (Bentgrass) 3.0 lbs/acre
Elymus glaucus (Blue Wildrye) 5.0 lbs/acre

3. Wildflowers (addition to seed mix(es) above, if specified) Clarkia amoena (Farewell to Spring) 0.5 lbs/acre
Eschscholzia caljfornica (California Poppy) 2.0 lbs/acre Lupinus nanus {Sky Lupine) 3.5 lbs/acre
Nemophila menziesii (Baby Blue Eyes) 1.5 lbs/acre
Lasthenia californica (Common Goldfields) 1.5 lbs/acre
B. Areas with sandy, dry soil shall receive: Zorro Annual Fescue 6 lbs/acre, Rose Clover 9 lbs/acre
C. A fertilizer consisting of 15-15-15 shall be applied at a rate of one half pound per 1,000 square feet. Fertilizer shall be Natural-based, slow release, and balanced in N, P, & K.

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D. Seed for creek banks shall conform to the latest requirements of the California Department of Fish and Game.

PART 3 - EXECUTION

3.01 Site Preparations
A. Prior to start of landscaping work, review the site conditions to verify that final grades have been established, plant/turf beds are weed free, and the irrigation system is operational as shown on the Plans and as indicated in the Specifications.

B. For landscaping within all street right-of-ways, conduct a soils analysis test of the existing soils and remove all lime-treated soils, aggregate base or other non-organic material to a minimum depth of two feet before planting or irrigation installation. Import topsoil to bring the finish grade to specified grades. Submit the soils analysis test results of the imported material prior to import.

C. Notify the Inspector immediately of any existing conditions which are unacceptable for the commencement of landscaping work.

3.02 Coordination of Work
A. Coordinate all work with other trades.

3.03 Preparation of Planting and Turf Areas
A. Upon completion of grading and underground activity, Contractor shall obtain a soils test as outlined in 1.06.

B. Place stockpiled topsoil in all areas to receive planting or turf to a minimum depth of twelve inches (12”).

C. Rip topsoil surface in two directions to a minimum depth of twelve inches (12”).

D. Spread soil amendments at the rates indicated in the soils report.

E. Rototill amendments to recommended depths. Till amendments to a depth of 6” or as recommended by soils report.

F. Remove all rock and debris which are greater than ½ inch in areas to be turfedreceive turf and one inch (1”) in areas to be planted.

G. All planted and turf areas to be smooth and uniform in grade as shown on the Plans.

H. Planting areas to be sloped to drain as shown on the Plans.

3.04 Storage of Plants and Trees
A. Protect materials from deterioration during delivery and storage. Adequately protect plants from drying out, exposure of roots to sun, wind or extremes of heat and cold temperatures. If planting is delayed more than 24 hours after delivery, set plants in a location protected from sun and wind. Provide adequate

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water to the root ball package during the shipping and storage period, including weekends and Holidays.

B. Soil moisture shall be maintained above wilting point and below field capacity for the root ball substrate or soil.

C. All plant materials must be available for observation prior to planting. Any plants determined to damaged or distressed due to improper watering may be rejected by inspector and shall be replaced at no cost to City.

3.05 Plant Installation
A. Tree and Shrub Planting

1. Remove only those plants which will be planted the same day. Place such plants in the proposed locations for review and accepted by the City prior to actual planting. Notify the Inspector a minimum of 48 hours prior to day of planting.

2. Dig planting pits as shown on the Plans and as shown in the Parks Construction Standards. Scarify the sides and bottom of pit to prevent glazing. Fill pit completely with water and allow the water to completely drain from the pit prior to actual planting.

3. Relocate any plantings taller than 6” in height that fall in front of any irrigation head in order to ensure proper coverage of the irrigation system.

4. For pits that retain water, completely penetrate the hardpan layer at the bottom of the pit and backfill with topsoil. Fill pit with water to test and ensure proper drainage.

5. Prior to tree planting a central leader needs to be established by structural pruning, as necessary. Codominant leaders need to be removed or suppressed by structural pruning. Refer to the CALFIRE "Tree Training", "Tree Planting", and "Tree Quality" cue cards and "Tree and Plant Root Management Standard and Quality Expectations" contained in Section 5 of these Standards.

6. Plants shall be removed from their containers only at the time of placement within the plant pit. Perform root pruning on all four sides of the root ball by shaving and cutting away the root ball periphery to reduce the amount of circling roots. Starting from the top and then cutting/slicing down to the bottom of the root ball. On a 15 gal container at least 1-1.5 inches of the root ball periphery needs to be removed by slicing or shaving. On a 24” and 36”box tree at least 2 inches of the root ball periphery needs to be removed by slicing or shaving. A sharp hand pruning saw needs to be used for the slicing or shaving of the root ball. Refer to the CALFIRE "Root Management" cue card contained in Section 5 of these Standards. This process will remove many girdling and circling roots deflected by the container wall and allows for root penetration within the planting basin. Spread all roots to the

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side to allow proper root development. Add native backfill and amendments as shown in the Parks Construction Standards and as recommended by the soils testing laboratory.

7. Plant tree at least three inches (2”) above grade on mount to prevent bowl effect. The tree’s beginning root flare must be located at top of grade with installed sod.

8. Carefully place plant into the plant pit without damaging the root ball. Water the backfill until saturated. For trees, water in by hand after planting using at least ten (10) gallons of water, minimum.

9. Construct berm and place tree stakes and install mulch per the Parks Construction Standards. Mulch is required for trees within the turf area.

10.9. Where mowing will occur, provide an eight-foot (8’) minimum horizontal clearance between trees and other site improvements, including shrubs.

11.10. Tree ties should be installed via a figure eight loop and each tie shall be secured with a nail on the tree stake. Install two (2) Arbor Super Tree Ties at 2/3 of tree height and two (2) Arbor Super Tree Ties at ½ of tree height.

12.11. Tree stakes should be inserted into the ground to a minimum depth of 18".

B. Groundcover Planting

1. Place groundcover plants in neat, straight, and parallel rows, triangularly spaced as shown on the Plans and as indicated herein.

2. Start the first row of planting at a distance equal to the on-center spacing required per plan, minimum, from the edge of the adjacent hardscape, mow band or header board.

3. Groundcover shall be installed to the outside edge of the water basins of trees or shrubs.

3.06 Seeding- Turf and Native
(Hydroseeding for turf or natural areas)
A. Lightly scarify areas to be hydroseeded.

B. Tank, hose and associated apparatus must be thoroughly clean and free of debris or other material prior to placement/spraying of seed.

C. Hydroseed turf mix shall contain the following:

Material Application Rate
Turf Seed Per Manufacturer’s Recommendations
Wood Cellulose Fiber Mulch 60 lbs. per 1,000 SF
Binder Per Manufacturer’s Recommendation
Fungicide (turf only) 1/3 lb. per 1,000 SF

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Fertilizer Per soils lab recommendation and as
approved by Parks, Recreation & Libraries
Department15-15-15 All Purpose Fertilizer.

Rate per Manufacuter’s Recommendation
Soil Conditioner Per Soil Conditioner soils lab
recommendation and as approved by
Parks, Recreation & Libraries Department
D. Blend mix in a hydraulic mixer until all material is consistently blended.

E. Apply mix at a rate of 125 pounds per 1,000 square feet unless otherwise recommended by the manufacturer.

F. Spray mixture consistently over the area to be hydroseeded. Protect adjacent areas such as paving, walls, play areas and other from overspray.

G. At the end of each day of spraying operations, clean up all areas where overspray has occurred.

H. Once seed is placed, it should not be allowed to dry out.

3.07 Sod- Turf
A. Remove all “humps” and depressions prior to sodding.

B. Keep all sod rolls shaded and moist prior to installation.

C. Do not store sod rolls more than one (1) day. Sod shall be laid upon delivery.

D. Unroll sod one at a time for immediate installation.

E. Provide tight seam between rolls of sod (less than 1/8” gaps).

F. Stagger rows so that the ends of sod rolls are stepped.

G. For turf areas where sod is partially provided, add topsoil at all transition edges to same as finish grade.

H. Sod planted during high Summer temperatures may require fungicide application(s) as a preventative measure. A Pest Control Advisor should be consulted for recommendations. Contractor is responsible for the continued health and establishment of sod and any costs of preventative treaments.

3.08 Mulch
A. Prior to placing mulch, apply post-emergent herbicide to any weeds present, per label directions. After achieving die-off, weeds shall be mechanically cut down or hand-pulled to allow for mulch installation.

B. Prior to placing mulch, apply pre-emergent herbicide in all planting areas, per label directions.

C. Apply three inches (3”) of mulch in all landscape planter areas.

D. Keep mulch a minimum of three inches (3”) away from the trunks of all woody shrubs and four inches (46”) away from all trees. Taper mulch profile away from this point to prevent subsequent collection of mulch against trunks.

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3.09 Watering
A. Upon completion of each planting or turf area, irrigate appropriately to ensure proper health and growth.

B. Continually adjust the irrigation for plant needs regardless of air temperature.

3.10 Clean-up
A. Upon completion of planting operations, collect and remove from site all empty plant containers, debris, rubbish and other trash.

B. Sweep clean and wash all hardscape areas.

C. Clean up shall occur, at minimum of once a week, at the end of the work week.

D. Maintain the entire site in a clean condition to the satisfaction of the City.

3.11 Pre-Final (Punch List) Review
A. See Section 011000 1.16 of the Summary of Work for notification process.

B. The following conditions must be met in order for planting to be considered towards substantial completion, as required to enter into the establishment period described in Section 011000, 1.16:

1. For seeded turf:
a. Upon completion of the second mowing of completely germinated turf.

Second mowing is defined as full coverage of turfed area 90% weed free. b. Root depth – Turf grass roots shall be healthy, creamy-white in color and be 4” or greater in length/depth as measured from the soil surface to root tip. This shall be consistent throughout turfed area.
c. Turf shall be of uniform green color with no visible signs of stress due to soil fertility, moisture, disease or pests.

2. For sodded turf:
a. Accepted installation of the sod.
b. Turf shall be of uniform green color with no visible signs of stress due to soil fertility, moisture, disease or pests.

3. For trees and shrubs:
a. Trees and shrubs shall be properly installed, and with no visible signs of stress due to soil fertility, moisture, disease or pests.

3.12 Establishment Period
A. Active maintenance is required throughout the entire establishment period:

1. Maintain turf to a height of two and one half inches (2-1/2”) for cool season turf varieties and one and one half inches (1-1/2”) for warm season turf varieties. Maintained height shall be measured from the surface of finish grade to the top of the leaf blade throughout the establishment period, and mowed as frequently as required to maintain said height. At no time shall the leaf blade be mowed or cut more than 1/3 of the length of the blade.

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Root mass/depth must remain consistent as measured at the start of establishment or greater.

2. Edge all turf areas along hardscape edges.

3. Re-seed all bare areas within the turf as soon as evident.

4. Immediately replace all dead plants.

5. As necessary, raise all trees and shrubs which have sunk within the plant pit beyond the levels indicated in the Standard details.

6. Keep all areas free of weeds, pests and disease.

7. For trees located in turf areas, maintain a circle free of turf at a distance described in the Standard details
B. Prior to the start of the final thirty (30) days of establishment:

1. All plant replacements shall be completed.

2. All plantings and turf shall be thriving and in a healthy condition.

3. The lack of active maintenance prior to the final thirty (30) days may constitute a delay in the start of the final thirty (30) days of the establishment period.

3.13 Final Review
A. The Inspector shall review the site for completion of items noted, but not limited to, “B” below. All corrective action is required to enter into the final thirty (30) days of establishment.

B. The site shall be prepared for review, by ensuring that:

1. All spray heads have been properly adjusted,

2. Dead plants have been replaced,

3. Planting areas have been weeded,

4. Turf areas have full germination, are consistent in green color and are weed-free,

5. Walkways and paved areas have been swept and washed, and

6. Turf roots meet standards outlined in 3.10
C. Failure to complete any one or all of the above items may constitute nonperformance of the final review and will require re-scheduling. In this case, the cost of the extended establishment period shall be at no additional cost to the City.

PART 4 - GUARANTEE

4.01 General
A. Contractor shall provide a written guarantee covering all plant materials (trees & shrubs) furnished by himthem to be free of all defects or disease and that all plants are in a healthy and thriving condition at the completion of the contract.

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Deciduous plant material shall be warranted beyond the time of contract completion until such time as growth becomes evident.
(For all park construction projects)
B. All plants, except those provided by the City, shall be warrantied for a period of one (1) year, commencing on the date of final acceptance. The warranty shall be as outlined in Section 011000: Summary of Work, paragraph 1.19. (For all streetscapes, street landscape frontage, street medians and Lighting & Landscape District projects.)
C. All plants, except those provided by the City, shall be warrantied for a period of nine (9) months, minimum, commencing on the date of final acceptance.

Warrantee responsibilities expire upon acceptance and approval of the “Notice of Completion” for the overall development project. The warrantee shall be as outlined in Section 011000: Summary of Work, paragraph 1.19.

END OF SECTION

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SECTION 33 00 00

UTILITIES
PART 1 - GENERAL

1.01 General Requirements
A. The requirements set forth in the General Conditions shall be in addition to the standards provided herein.

B. The requirements set forth in the Supplemental Conditions shall be in addition to the standards provided herein.

C. The standards set forth in the City of Roseville Design and Construction Standards, latest edition, for storm drainage throughout the project and for sanitary sewer installations within the public rights-of-ways, easements, or as shown on the improvement plans shall be in addition to the standards provided herein.

D. The standards set forth in the latest edition of the California Building Code (CBC) for sanitary sewer installation within the project site, outside of the public right-of-way or easement shall be in addition to the standards provided herein.

1.02 Description
A. Furnish all labor, materials and equipment for the complete installation of the storm drain system and sanitary sewer pipe, and necessary appurtenances as shown on the Plans and as specified herein.

B. Submit a materials listing for review and approval prior to commencement of specified work.

1.03 Related Work
A. Section 31 10 00: Clearing and Grubbing
B. Section 31 20 00: Earthwork

1.04 Safety Requirements
A. Furnish, install and maintain required sheeting, shoring, bracing, and other methods to ensure complete and safe work environment for all workers. Upon completion of work, remove all bracing, shoring, etc. in its entirety, unless otherwise directed by the Inspector.

B. Prior to excavation or trenching, the Contractor shall contact USA Alert (800) C. 227-2600 to locate all known utilities a minimum of 48 hours prior to start of work. During the course of construction, the Contractor shall take every precaution to maintain and protect utilities noted to remain. Said utilities shall remain operational at all times, unless otherwise noted on the plans.

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D. The existing utilities are shown on the Plans based on the information available at the time of contract document development. The City shall not assume responsibility for any inaccuracies or incompleteness of the Plans based on such information. The Contractor shall immediately notify, upon damage of any pipeline or facility, the Owner and/or its agents and take every action necessary to repair or replace damaged facilities to the satisfaction of the Inspector, and at no additional cost to the City.

E. Trenches, excavations and repair of pavement shall be consistent with Section 31 20 00: Earthwork.

1.05 Coordination
A. The piping system as shown on the Plans is diagrammatic. The Contractor shall make reasonable adjustments to the layout to avoid conflicts, based on actual field conditions. Said changes shall not interfere with the design intent of the system.

1.06 Tolerance
A. The allowable tolerance for the installation of pipe is 0.05 feet within grades or spot elevations indicated on the Plans.

1.07 Product Storage
A. Take every precaution to protect the materials and pipes from damage during the delivery, storage and installation of the pipe system. Store in a cool, contained area, protected from direct sunlight and per manufacturer’s recommendations. Pipe shall be supported on firm level ground at the site.

1.08 Record Drawings
A. The Contractor shall keep an accurate record of the as-built conditions of the storm drain and sanitary sewer system. These records shall be updated daily and kept at the construction site. At any time, the Inspector may examine the conditions of the “as-builts” to ensure compliance of the above.

PART 2 - PRODUCTS

2.01 General
A. All products shall conform to City of Roseville Design and Construction Standards, latest edition, except as noted below.

2.02 Drain Pipe
A. Solid drainpipe shall be PVC SDR 35 and shall conform to ASTM D1784, or accepted equal. Gasketed connections shall conform to ASTM F477.

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B. Perforated drainpipe shall be smooth walled PVC, open per Caltrans Section 68-1.02K, or accepted equal.

2.03 Drain Rock
A. Drain rock shall be Class 2 washed, ¾” diameter.

2.04 Filter Fabric
A. Filter fabric shall be Mirafi 140N, or accepted equal.

2.05 Drains
A. Drain Inlets shall be pre-cast and a minimum size of twenty-four inches (24”) square or round by Jensen Precast, or accepted equal.

1. Grate shall be heavy duty, cast iron, walk-on, and bolt down.

2. Box extensions shall be Jensen Precast, or accepted equal.

3. The base shall be six inches (6”) thick.

4. Walls shall be six inches (6”) thick.

5. A “No Dumping” Metal Storm Drain Marker shall be affixed to the concrete color of each drain inlet (See Detail DR-20)

6. Contractor may install cast-in-place drain inlets in lieu of pre-cast drain inlets.

Submit shop drawings and concrete mix design for review and approval.

B. Channel Drains for baseball/softball backstop areas shall be Polycast 600 series pre-sloped trench drains with galvanized steel slotted grates or accepted equal.

C. Sanitary sewer clean outs shall be as specified in the City of Roseville, Design and Construction Standards, latest edition.

2.06 Manholes
A. Manholes shall have tongue and groove joints, be forty-eight inches (48”) minimum in diameter, meeting ASTM C-478.

B. Covers shall be cast iron.

C. All components shall conform to the City of Roseville Design and Construction Standards, latest edition.

2.07 Tracer Wire
A. Insulated solid copper wire, minimum #12 gauge. Color shall be greenColor per City of Roseville Design and Construction Standards.

2.08 Sanitary Sewer Pipe
A. Vitrified clay pipe (VCP) shall be as specified in Section 91 Sanitary Sewer in the City of Roseville, Design and Construction Standards, latest edition.

B. PVC SDR 35 may be used for drinking fountain drain applications only, with prior approval, and shall conform to ASTM D3034.

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2.09 Potable Water Warning Tape
A. On sites with both Recycled water and potable water lines. Blue plastic tape, 3 inches wide, with the words “CAUTION: POTABLE WATERLINE” imprinted in minimum 1-inch high, black letters. per City of Roseville Design and Construction Standards. Imprinting shall be continuous and permanent.

2.10 Other (Specify)
A. Additional products not listed in City Standard.

PART 3 - EXECUTION

3.01 General
A. All pipes shall slope uniformly from given elevations shown on the Plans.

B. All pipes shall be accurately laid true to line and grade, utilizing accepted construction methods.

C. Damaged or cracked pipe and fittings shall not be installed and shall be removed from site.

D. Install all pipe in locations shown on the Plans, except where existing conditions necessitate minor changes.

E. All pipe and fittings shall be kept clean and closed throughout the course of construction.

F. Connections to existing sanitary sewer stubs shall be “TV-ed” and air tested prior to the start of construction per the City of Roseville Design and Construction Standards, latest edition.

3.02 Installation
A. Installation of the specified pipe lines shall conform to the City of Roseville Design and Construction Standards, latest edition.

B. Notify the Inspector a minimum of 48 hours prior to covering of work to ensure timely inspections.

C. Cutting of AC or concrete paving shall be clean, vertical and straight, using a saw, or other tool specific to this application. Replace paving to existing or better condition prior to work.

D. Trench and backfill shall be per City of Roseville Design and Construction Standards, latest edition.

E. Catch basins and drain inlets shall be installed with a concrete collar with “No Dumping” message and fish symbol depressed into the concrete or bolted in place, consistent with Drawing DR-20 the City of Roseville Design and Construction Standards, latest edition.

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Date
Section 33 00 00: Utilities

F. Drain inlets installed in mulched planter areas shall have a 12-inch wide collar of 2- to 6-inch river cobble placed over filter fabric.

G. Channel drains shall be set per manufacturer’s instructions. Place slotted grates along the entire length of the backstop, including wing fencing, wherever concrete is placed adjacent to the backstop system. Provide a below grade piped connection at all gate openings into the infield area. Do not install grated drain sections at these entry/exit points.

H. Manholes shall be per City of Roseville Design and Construction Standards, latest edition. Install grate flush with finish grade.

I. Sanitary Sewer Clean-outs shall be installed with 3M ball markers and shall be located within planted or turf areas, whenever possible. Place clean-outs at 100’ intervals throughout the project. Clean-outs shall not be located within play areas. Install per City of Roseville Design and Construction Standards, latest edition.

J. Upon completion, thoroughly flush storm drain system in the presence of the Parks Inspector.

K. Installation of additional products not listed in the City Standards.

3.03 Tracer Wire
A. Install tracer wire on top of the potable water lines B. Tracer wire shall be continuous with no splices.

3.04 Potable Water Warning Tape
A. To be used on all potable water piping installed within the same project limits as on-site recycled water piping.

B. Install plastic warning tape in pipe backfill, six inches above pipe, for the entire length of the pipe.

3.05 Cleaning
A. Keep site clean at all times. Remove from the site all debris and rubbish and legally dispose.

END OF SECTION

Section 5:

FORMS & QUALITY EXPECTATIONS
Parks, Recreation & Libraries Department

7. Power on the controller. The power light on the Airlink device should illuminate.

8. Contact site inpector to activate wireless service. This should be done at least one week prior to the Calsense controller inspection.

Calsense Controller - Third Party Communications Installation

1. Ensure all Calsense components are installed and functional. Power down the controller.

2. Ensure the GR Stubby antenna is mounted on top of the controller. If it is not mounted, a 1/2" hole must be drilled to insert the antenna into the top right-hand corner of the cabinet. (see picture)

3. Attach Sierra Wireless Airlink device to the rear of the Calsense control board, next to the pre-installed Calsense modem. Ensure enough space is given for the power and ethernet connectors. (see picture)

4. Attach GR Stubby antenna cable to Airlink device on "Cellular" port. (see picture)

5. Attach ethernet cable to the "Ethernet" ports on both the Airlink device and Calsense modem. (see picture)

6. Attach the AC adapter to the "DC Power" port on the Airlink device, then plug into one of the power outlets on the lower half of the controller. (see picture)

City of Roseville, Parks, Recreation & Libraries
Water Audit Guidelines
Coverage Tests and Irrigation Audits for City of Roseville Parks and Streetscapes Purpose:
• Maximize irrigation water efficiency by ensuring proper installation and functioning of irrigation system as designed.
• Analyze water requirements and irrigation use in the context of each site’s unique conditions.
• Develop irrigation schedules based on water requirements, quality and availability.
• Make maintenance recommendations to keep the irrigation system working reliably and cost effectively.

Coverage Tests:
• Prior to planting, the Contractor shall perform a coverage test to confirm that water coverage is complete and adequate, and produces no overspray onto hardscapes.
• Performed on the entire irrigation system and in the presence of the Parks Inspector.
• The irrigation system must be connected to the City water system through the water meter. Temporary connections are not allowed.
• For park projects with turf:
o Survey of the Distribution Uniformity (Low Quarter) of each irrigation zone containing turf to be performed prior to planting of turf. o The irrigation system must be 100% complete, including functionality of the irrigation controller and booster pump, if present. o Accurately record catch can results mapped onto the irrigation sheet(s) o Reported deficiencies in Distribution Uniformity may require corrective measures prior to approval of turf planting.

Irrigation Audits:
• A landscape irrigation audit shall be performed after all landscape and irrigation is installed and 100% complete.
• All landscape irrigation audits shall be conducted by a third party certified landscape irrigation auditor. Landscape audits shall not be conducted by the person who designed the landscape or installed the landscape. • The water audit shall conform to the specific water audit requirements of the City of Roseville Environmental Utilities Department, and any supplemental requirements from the City of Roseville Parks, Recreation & Libraries

City of Roseville, Parks, Recreation & Libraries
Water Audit Guidelines
Department. The contractor shall submit a comprehensive landscape irrigation audit. This shall include, but is not limited to:
o A completed Field Audit Submission Package (City of Roseville provided forms only)
o Complete system evaluation, including site conditions, system and flow data.
o Scheduling parameters used to set the irrigation controller. o An Irrigation schedule for the landscape provided to the owner. • A minimum of 25% of all zones shall be audited. The 25% minimum shall be a representative sample of each irrigation method present (i.e. Rotors, bubblers, rotary nozzles, drip, etc.), and is in addition to any turf zones audited during the coverage test.
• Any deficiencies noted in the audit report such as, but not limited to, run-off, overspray, obstruction of spray patterns, etc., shall be corrected and signed off as such by the original irrigation auditor prior to submission of the report. Do not submit audit reports with uncorrected deficiencies.

Best Management Practices for Preparing for a Water Audit System tune-up • Level and adjust sprinkler heads flush with finish grades or as outlined in the
Parks Construction Standards.
• Flush all nozzles, unplug any plugs.
• Adjust spray patterns to eliminate
overspray over hardscapes, fences and
walls.
• Double check all heads are matched
precipitation rates per station.

Calculate correct run times.

Develop water schedules based on weather
and/or fine tune the water schedules
• Recognize that each station’s
performance will vary. Adjust schedules
outlined in the approved plans
accordingly.
• Reflect changes in actual site conditions
and microclimates.
• Make notations of schedule adjustments
on the as-built plans.

Test operating pressures • Test pressure at the point of connection (after the backflow), middle of the
system and at the end of the system.
• Consider pressure changes at build-out.
*excerpted from “Certified Landscape Irrigation Auditor” book by the Irrigation Association.

Section 6:

PARKS STANDARD DETAILS
Parks, Recreation & Libraries Department

PARKS CONSTRUCTION STANDARDS
INDEX

IRRIGATION
2025 PARKS

STANDARDS
CONTROLLER PK-IR-1
MASTER VALVE - CALSENSE PK-IR-2
RECYCLED WATER FILTER PK-IR-3
PIPE AT PAVEMENT PK-IR-4
PIPE TRENCH PK-IR-5
POP-UP ROTOR PK-IR-6
POP-UP SPRAY PK-IR-7
ROOT WATERING SYSTEM PK-IR-8
THRUST BLOCK PK-IR-9
VALVE – 3 INCH AND SMALLER PK-IR-10
VALVE – 4 INCH AND LARGER PK-IR-11
VALVE - DRIP CONTROL PK-IR-12
VALVE - QUICK COUPLING PK-IR-13
VALVE - REMOTE CONTROL AT GRADE PK-IR-14
DRIP FLUSH VALVE AND OPERATION INDICATOR PK-IR-15
TYPICAL DRIPLINE DRIPGRID REQUIREMENTS PK-IR-16

LANDSCAPE
GROUNDCOVER PLANTING PK-LS-1
SHRUB PLANTING PK-LS-2
SHRUB PLANTING ON SLOPES PK-LS-3
TREE PLANTING PK-LS-4
TREE PLANTING ON SLOPES PK-LS-5

MISCELLANEOUS
DRINKING FOUNTAIN PK-MI-1
PICNIC TABLE AND BENCH INSTALLATION HEIGHTS PK-MI-2
REDWOOD HEADER PK-MI-3
KEYSTONE SEAT WALL/ RETAINING WALL PK-MI-4
CONCRETE MOWBAND PK-MI-5
PARK IDENTIFICATION SIGN PK-MI-6
SECURITY LIGHT WITH CONCRETE COLLAR PK-MI-7
PAVING
ASPHALT CONCRETE PAVING PK-PA-1
CONCRETE PAVING PK-PA-2
CONCRETE JOINTS PK-PA-3
DECOMPOSED GRANITE PAVING PK-PA-4

PLAY AREAS
PLAY AREA - ACCESS RAMP A PK-PL-1
PLAY AREA - CONCRETE CURB PK-PL-2
PLAY AREA - DRAIN PK-PL-3
PLAY AREA - PERFORATED PIPE DRAIN PK-PL-4

PARKS CONSTRUCTION STANDARDS
INDEX

BOLLARDS & FENCES (ACCESS RESTRICTIONS)
2025 PARKS

STANDARDS
STATIONARY BOLLARD PK-BF-1
CHAIN LINK FENCE PK-BF-2
POST AND CABLE FENCE PK-BF-3

SPORTS FIELDS
BALL FIELD LAYOUT PK-SP-1
DUGOUT LAYOUT PK-SP-2
INFIELD EDGE DRAIN AND WARNING TRACK PK-SP-3
SIDELINE FENCE PK-SP-4
SKINNED INFIELD IRRIGATION LAYOUT PK-SP-5
VOLLEYBALL COURT LAYOUT PK-SP-6
BASKETBALL COURT HALF COURT LAYOUT PK-SP-7

DRAINAGE
DRAIN INLETS IN TURF AREAS PK-DR-1
DRAIN INLETS IN LANDSCAPE AREAS PK-DR-2
NOTES*
Bikeways:

1. Please visit the City of Roseville’s Department of Development Services Construction Standard Details “BK 1 – 5” for information regarding bikeways.

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DEDICATED 20## PARK NAME ### PARK ADDRESS "Add Quote Here" (See note 4 & 5)

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City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.22
File #: 0203-10
Item ID: 2025-308
Title: Library Materials - Purchase Orders
Contact: Narinderpal Sufi 916-774-5234 [email protected]

SUMMARY
Staff recommends approval of purchase orders with Baker & Taylor, LLC, Brodart Co., Ingram Library Services, LLC, Midwest Tape, LLC and OCLC, Inc. in an amount not to exceed $700,000 in year one (FY2025-26), $778,000 in year two (FY2026-27), $856,000 in years three, four and five (FY2027-28, FY2028-29, FY2029-30) for the purchase of shelf-ready printed library materials and media, eBooks and eAudiobooks. Funding for this project was included in the Parks, Recreation & Libraries Department budget in the General Fund.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving purchase orders for FY2025-26 with Baker & Taylor, LLC, Brodart Co., Ingram Library Services, LLC, Midwest Tape, LLC and OCLC, Inc. for the purchase of materials for the City of Roseville library collections.

Staff also requests authority for the City Manager or his designee to execute four (4) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved annually by the City Council, or until staff determines that continuing with these same vendors is not in the best interest of the City.

BACKGROUND
The Parks, Recreation & Libraries (PRL) Department has a recurring requirement for materials for public use in all three (3) libraries and online. These materials include informational, recreational and educational books, physical media such as DVDs and CDs, eBooks and eAudiobooks that will be available to our customers to download or check out. The Parks, Recreation & Libraries Department issued a Request for Proposals in January 2025 for vendors who provide a variety of library materials for purchase. Five vendors were chosen, all from which the PRL Department has been purchasing library materials for the past several years and have proven to be reliable, efficient and cost-effective. Those vendors are Baker & Taylor LLC, Brodart Co., Ingram Library Services LLC, Midwest Tape LLC, and OCLC Inc.

FISCAL IMPACT
Funding for library materials is included in the proposed Parks, Recreation & Libraries FY2025-26 budget in the General Fund. The not-to-exceed cost is $700,000 in year one (FY2025-26), $778,000 in year two (FY2026-27), $856,000 in years three, four and five (FY2027-28, FY2028-29, FY2029-30). The not-toexceed cost for five years (considering four additional one-year renewals) is $4,046,000. Funding for future years will be requested through the annual budget process.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct

or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The purchase of library material meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services
Respectfully Submitted,
Narinderpal Sufi, City Librarian
Jill Geller, Parks Recreation and Libraries Director
ATTACHMENTS:

1. Resolution 25-199
REVIEWERS:

Narinderpal Sufi, Parks, Recreation, and Libraries Department - Library Created/Initiated - 5/27/2025 Narinderpal Sufi, Parks, Recreation, and Libraries Department - Library Approved - 5/27/2025 Jill Geller, Parks, Recreation, and Libraries - All Approved - 5/29/2025 Gretchen Hakala, City Attorney Department Approved - 5/29/2025 Katrina Six, City Clerk Department Approved - 6/3/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/3/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/4/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

RESOLUTION NO. 25-199

APPROVING PURCHASE ORDERS FOR SHELF-READY PRINTED LIBRARY

MATERIALS AND MEDIA, EBOOKS AND EAUDIOBOOKS
WHEREAS, purchase orders for shelf-ready printed library materials and media, eBooks and eAudiobooks, by and between Baker & Taylor, LLC, Brodart Co., Ingrame Library Services, LLC, Midwest Tape, LLC and OCLC, Inc., and the City of Roseville, have been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said purchase orders are approved.

BE IT FURTHER RESOLVED, that the City Manager or his designee is authorized to execute four (4) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this consultant is not in the best interest of the City.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk

City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.23
File #: 0704-01
Item ID: 2025-296
Title: JM-51 Neighborhood Park - Master Plan Approval
Contact: Tara Gee 916-774-5253 [email protected]

SUMMARY
Staff recommends approval of the JM-51 Neighborhood Park Master Plan. Funding for this project was approved in the FY2024-25 budget for design and is included in the proposed FY2025-26 budget for construction through the Neighborhood Park - Sierra Vista Fund. Maintenance will be funded through the Sierra Vista Community Facilities District No. 2 (Public Services). There will be no General Fund impact.

RECOMMENDATION
Staff recommends that the City Council approve the JM-51 Neighborhood Park Master Plan.

BACKGROUND
Location
This 2.6-acre neighborhood park is located at Shimmer Falls Dr. and Lakehaven Dr. in the Sierra Vista Specific Plan area. This park backs up to an open-space area.

The budget for construction is approximately $950,000.

Public Outreach
The public outreach included a virtual workshop, held in September 2024, where 22 residents attended.

An in-person workshop was held in February 2025 with 4 residents in attendance. Due to the limited attendance, staff invited residents to provide feedback on the preliminary sketch via email. This feedback period was open for one week. Ten comments were received. Based on comments provided, the sketch was refined and a two-week write-in period opened early April 2025 and closed mid-April.

Through the two-week write-in period, 18 people responded. All supported the plan.

Proposed Master Plan
The proposed master plan includes two turfgrass areas, a connected walkway that will link to a future bike trail, a children’s play area, a shaded picnic area, a half court for basketball with an activities space, a natural trail, bark mulch areas with pockets of landscaping, irrigation and some undeveloped spaces.

Menu-style Bidding
The estimated cost of the basic park design exceeds the budget. This design identifies which amenities will be bid “menu-style”, should the budget allow. This includes enlarging the turfgrass area and the half court for basketball with an activities area. When asked during the write-in period about prioritizing a larger turfgrass area versus the half court for basketball, nine favored the half court for basketball and nine preferred an expanded turfgrass area. Once the bids are received, staff will make a recommendation to the Council on which features best fit the available budget.

Parks & Recreation Commission
The Parks & Recreation Commission reviewed and recommended approval of the master plan at the May 5, 2025, meeting.

FISCAL IMPACT
Funding for this project was approved in the FY2024-25 budget for design and is included in the proposed FY2025-26 budget for construction through the Neighborhood Park - Sierra Vista Fund. Maintenance will be funded through the Sierra Vista Community Facilities District No. 2 (Public Services). There will be no General Fund fiscal impact.

ENVIRONMENTAL REVIEW
Development of the JM-51 Neighborhood Park master plan was previously evaluated in the Sierra Vista Specific Plan EIR (certified May 5, 2010, SCH No. 2008032115) and identified in the associated Sierra Vista Specific Plan. Construction of FD-50 Neighborhood Park Master Plan is found to be within the scope of the project covered by Sierra Vista Specific Plan EIR. As discussed in the Specific Plan EIR, the EIR provides environmental analysis of community infrastructure and facilities, including parks, pedestrian bridges and bike trails, the extent possible. Because this project is consistent with the Sierra Vista Specific Plan EIR and Specific Plan, no new effects would be expected to occur and all applicable mitigation measures from the Sierra Vista Specific Plan EIR will be implemented during the design and construction of FD-50 Neighborhood Park Master Plan. Because the proposed project meets requirements identifies in Section 15183 of the State CEQA Guidelines, no additional CEQA review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

3. Enhance economic vitality

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services
Respectfully Submitted,
Tara Gee, Park Planning and Development Manager
Jill Geller, Parks Recreation and Libraries Director
ATTACHMENTS:

1. JM-51 Vicinity Map

2. JM-51 MASTERPLAN

3. JM-51_Activity Area
REVIEWERS:

Tara Gee, Parks, Recreation, and Libraries Department - Park Development Created/Initiated - 5/19/2025 Tara Gee, Parks, Recreation, and Libraries Department - Park Development Approved - 5/19/2025 Jill Geller, Parks, Recreation, and Libraries - All Approved - 5/29/2025 Gretchen Hakala, City Attorney Department Approved - 5/29/2025 Katrina Six, City Clerk Department Approved - 6/3/2025

Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/3/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/4/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

HALF BASKETBALL COURT/ ACTIVITY AREA - IF FUNDING ALLOWS SHADED PICNIC AREA PAVED LOOPED WALKWAY SHADED PLAYGROUND AREA TREES PAVED LOOPED WALKWAY PLANTING POCKETS AND BARK MULCH PLANTING POCKETS AND BARK MULCH BENCH NATURAL TRAIL BASE AREA FOR GRASS - SIZE OF GRASS AREA MAY INCREASE OR DECREASE BASED ON ESTIMATES AND BIDS ADDITIONAL GRASS AREA IF FUNDING ALLOWS CONNECTION TO FUTURE BIKE PATH NATURAL, UNDEVELOPED AREA

NATURAL, UNDEVELOPED AREA

NATURAL, UNDEVELOPED AREA
SHIMMER FALLS DRIVE SHIMMER FALLS DRIVE LAKEHAVEN DRIVE WHISPER WIND WAY EXISTING MULTI-USE BIKE PATH POST AND CABLE FENCE JM-51 MASTERPLAN SIERRA VISTA DRAWN BY: J.R.C MARCH 2025 0' 10' 20' 40' N

JM-51 Activity Area (Course)
(These are concepts to illustrate the idea. Final design may vary)

Hop, Hop, Hop, Hop
R
Run
Run
L L L
R R R
Tire Run
Finish Start
Skip
Walk
Push-ups
Run
All markers are
flush with
finished surfaces
Ladder Toss
Jump
Walk L
Ball Toss

City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.24
File #: 0704 & 0201-01
Item ID: 2025-310
Title: Stoneridge to Westbrook Neighborhood Park Funds - Interfund Loan Modification and Budget Adjustment
Contact: Rendi Hodge 916-774-5240 [email protected]

SUMMARY
Staff recommends approval of a loan modification and a budget adjustment for an existing interfund loan from the Stoneridge Neighborhood Park Fund to the Westbrook Neighborhood Park Fund due to unforeseen delays in development of the WB-52 property and other parcels within the specific plan area.

The recommended budget adjustment reduces the loan payment from $56,838 to $40,364 for FY2024-25.

This payment includes both principal and interest. The recommended budget adjustment reflects a loan modification that also updates the repayment schedule, with subsequent repayments now beginning in FY2027-28. There is no fiscal impact to the General Fund.

RECOMMENDATION
Staff recommends that the City Council approve a loan modification and adopt an ordinance to approve a budget adjustment for an existing loan from the Stoneridge Neighborhood Park Fund to the Westbrook Neighborhood Park Fund.

BACKGROUND
On February 21, 2024, the City Council approved an interfund loan of $250,000 from the Stoneridge Neighborhood Park Fund to the Westbrook Neighborhood Park Fund to support completion of the Solaire Park project. The FY2025-26 budget includes a first payment of $56,838 in FY2024-25. However, due to unforeseen delays in the development of the WB-52 property and other parcels within the specific plan area, the repayment amount needs to be reduced by $16,474 and the repayment timeline adjusted.

The revised loan terms now set repayments to begin in FY2027-28, aligning with anticipated revenue from the sale of WB-52. If funding becomes available earlier, repayments may begin sooner.

FISCAL IMPACT
The recommended budget adjustment reduces the loan payment from $56,838 to $40,364 for FY2024-25.

This payment includes both principal and interest. The budget adjustment reflects a loan modification that also updates the repayment schedule, with subsequent repayments now beginning in FY2027-28. There is no impact to the General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Approval of a loan modification and budget adjustments meets the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

2. Remain fiscally responsible in a changing world

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Rendi Hodge, Parks Recreation and Libraries Manager
Jill Geller, Parks Recreation and Libraries Director
ATTACHMENTS:

1. Ordinance 6957

2. Stoneridge to Westbrook Interfund Loan
REVIEWERS:

Rendi Hodge, Parks, Recreation, and Libraries Department - Administration Created/Initiated - 5/20/2025 Rendi Hodge, Parks, Recreation, and Libraries Department - Administration Approved - 5/20/2025 Jill Geller, Parks, Recreation, and Libraries - All Approved - 5/29/2025 Gretchen Hakala, City Attorney Department Approved - 5/30/2025 Katrina Six, City Clerk Department Approved - 6/3/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/3/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

ORDINANCE NO. 6957

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2024-25

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2024-25, is hereby amended as listed on the attached budget adjustment for the Stoneridge to Westbrook Loan Modification.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3318 6605 10001 (6,474) Reduce Interest Expense - Interfund Loan 3318 6890 10001 (10,000) Reduce Transfer Out - Loans
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL (16,474)

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3314 4457 10001 (6,474) Reduce Interest on Notes and Loans 3314 4890 10001 (10,000) Reduce Transfers in - Loans
REVENUES/TRANSFERS IN TOTAL (16,474)

NET ADJUSTMENT -

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3318 3601 00000 000000 16,474 Increase Neighborhood Park - Westbrook Fund Balance 3314 3601 00000 000000 (16,474) Decrease Neighborhood Park - Stoneridge Fund Balance
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000

FUND BALANCE TOTAL -
Justification for Budget Adjustment:

Parks, Recreation & Libraries requests a budget adjustment to reflect a loan modification on the interfund loan from the Stoneridge Neighborhood Park Fund to the Westbrook Neighborhood Park Fund, originally approved in FY2023-24. The modification reduces the FY2024-25 loan payment from the originally budgeted $56,838 to $40,364. In addition to the reduced payment for FY2024-25, the repayment schedule has been adjusted, with regular repayments now scheduled to begin in FY2027-28.

Rendi Hodge, PRL Manager 2024-25
Rendi Hodge, PRL Manager
Parks, Recreation & Libraries/Admin

Term:  5 years
FY22 FY23* FY24* FY25* FY26* FY27* FY28*
Interest Rate 1.07% 1.07% 1.85% 2.46% 2.43% 2.43% 2.43% FY29* FY30* FY31* FY32*
Interest Rate 2.43% 2.43% 2.43% 2.43%
Date Interest
Deferred
Interest (Added
to Principal)
Principal
Reduction
Loan Balance Long Term
Current Portion Annual
Payment
Due
Fiscal Year # of Days
Disbursement
Date
**02/08/24
2/8/2024
02/08/24 Disbursement 250,000 250,000 0 FY24
6/30/2024 1,822 251,822 211,457 40,364 0 FY24 142
6/30/2025 6,195 40,364 217,652 217,652 0 40,364 FY25 360 6/30/2026 5,283 0 222,935 222,935 0 0 FY26 360
6/30/2027 5,411 0 228,346 182,677 45,669 0 FY27 360
6/30/2028 5,543 45,669 182,677 137,008 45,669 51,212 FY28 360 6/30/2029 4,434 45,669 137,008 0 45,669 50,103 FY29 360 6/30/2030 3,326 45,669 91,338 0 45,669 48,995 FY30 360
6/30/2031 2,217 45,669 45,669 0 45,669 47,886 FY31 360
6/30/2032 1,109 45,669 0 0 0 46,778 FY32 360
16,628 18,710 268,710 217,652 217,652 0 285,338
**estimated disbursement date
A45 ‐ Function No. 26045
Loan from 3314 Neighborhood Park ‐ Stoneridge to 3318 Neighborhood Park ‐ Westbrook Loan Purpose ‐ To provide additional funds to complete Solaire Park (project 500102) due to increases in Construction Cost Index that have impacted project costs since the project budget was initially established.

Loan Amount:  $250,000
Council Approval Date:  02/07/2024
Loan Disbursement Date:  02/08/2024
Interest Rate:  The interest rate is based upon the City's prior year average annual pooled interest rate (for example, the City's FY22 average annual pooled interest rate will be used to calculate the FY23 interest amount).  This policy was implemented to create more accurate budgeting and to expedite the process of calculating and recording the interest amount each year.

First Payment:  06/30/25
Repayment Source:  Funds will be paid back over a 5‐year period from park permit fees collected from new homes in the Westbrook CFD and the pending sale of WB‐52 which will result in additional revenues in fund 3318 Neighborhood Park ‐ Westbrook. *estimated based upon prior year's interest rate

City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.25
File #: 0704
Item ID: 2025-306
Title: CO-61 Neighborhood Park - Master Plan Approval
Contact: Tara Gee 916-774-5253 [email protected]

SUMMARY
Staff recommends approval of the CO-61 Neighborhood Park Master Plan. Funding for this project was approved in the FY2024-25 budget for design and is included in the proposed FY2025-26 budget for construction through the Neighborhood Park - Campus Oaks Fund. Maintenance will be funded by the HP Campus Oaks Community Facilities District No. 2 (Public Services). There will be no General Fund Impact.

RECOMMENDATION
Staff recommends that the City Council approve the CO-61 Neighborhood Park Master Plan.

BACKGROUND
Location
This 6-acre neighborhood park is located on Ashbrook Street immediately south of Crimson Ridge Park in the Campus Oaks area. This park backs up to an open space area.

The budget for construction is approximately $1.2 million.

Public Outreach
The public outreach included a virtual workshop, held in August 2024, where 30 residents attended. An inperson workshop was held in October 2024 with 17 residents in attendance. Based on comments provided in the second workshop, the sketch was refined and a two-week write-in period opened early May 2025 and closed mid-May.

During the two-week write-in period, seven people responded. All were supportive of the proposed master plan. The main comment was to ensure that a children's play area was included, especially since the nearby Crimson Ridge Park is a passive park and Campus Oaks Park is a city-wide park focused on a variety of recreation features, and these two parks do not include a children’s play area. Combined, these parks will serve a variety of experiences for all generations. Within the Campus Oaks plan area these parks are located within blocks of one another, ensuring easy access.

Proposed Master Plan
The proposed master plan includes a children’s play area, a swing area, a picnic area, a half court for basketball, grass area, undeveloped areas with natural trails that transition into the adjacent open space, pockets of landscaping along the street frontage and a bike trail.

As with the other recent park master plans, the design identifies that some amenities shall be included in the initial construction only if budget allows. These amenities will be considered based on the bids received. This includes shade over the play area; shade over the picnic area; the swing area; the half court

for basketball; expanded grass areas; and the paved bike trail.

Parks & Recreation Commission
The Parks & Recreation Commission reviewed and recommended approval of the master plan at the June 2, 2025 meeting.

FISCAL IMPACT
Funding for this project was approved in the FY2024-25 budget for design and is included in the proposed FY2025-26 budget for construction through the Neighborhood Park - Campus Oaks Fund. Maintenance will be funded by the HP Campus Oaks Community Services District No. 2 (Public Services). There will be no General Fund Impact.

ENVIRONMENTAL REVIEW
CEQA compliance for development of the CO-61 Neighborhood Park project site was originally achieved in February 1996 with adoption of the Hewlitt-Packard Master Plan EIR (SCH No. 95112022). An Addendum to the original Hewlitt-Packard Master Plan EIR was prepared on July 6, 2015 to provide CEQA compliance for the Campus Oaks Master Plan, consistent with CEQA Guidelines § 15164. The Campus Oaks Master Plan approved land uses changes to 375.73 acres within the western portion of the HewlittPackard Master Plan area from Light Industrial and Open Space to a mix of Residential, Community Commercial, Light Industrial, Business Professional, Tech/Business Park, Open Space, Parks & Recreation, Paseo, and Public land uses. The plan included 19.29 acres of parks, including approximately 6 acres for at neighborhood park to be located on Parcel CO-61.

According to CEQA, an Addendum to an adopted EIR can be prepared to address minor technical changes or project modifications (CEQA Guidelines § 15164). An Addendum is appropriate only if these minor technical changes or modifications do not result in any new significant impacts or a substantial increase in the severity of previously identified significant impacts. The Addendum need not be circulated for public review (CEQA Guidelines § 15164 [c]); however, the Addendum is to be considered along with the adopted Initial Study/Mitigated Negative Declaration, or Initial Study/Negative Declaration or EIR by the decision making body prior to making a decision on the project (CEQA Guidelines § 15164 [d]). It should also be noted that the Campus Oaks Master Plan Addendum was circulated for formal public review in 2015 despite it not being required and that the CO-61 Neighborhood Park Master Plan was also distributed for public review in May 2025.

The proposed CO-61 Neighborhood Park Master Plan is consistent with the Campus Oaks Master Plan and the Addendum to the Hewlitt-Packard Master Plan EIR. The Addendum demonstrates that the environmental analysis, impacts, and mitigation measures identified in the original February 1996 EIR remain substantively unchanged and supports the finding that the proposed project does not raise any new issues and does not exceed the level of impacts identified in the previous EIR. Because the project is consistent with the Campus Oaks Master Plan, no new effects would be expected to occur and all applicable mitigation measures from the Hewlitt-Packard Master Plan EIR will be implemented through the development of the CO-61 Neighborhood Park. Because the proposed project meets the requirements identified in Section 15164 of the State CEQA Guidelines, no additional CEQA review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

2. Remain fiscally responsible in a changing world

3. Enhance economic vitality

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services
Respectfully Submitted,
Tara Gee, Park Planning and Development Manager
Jill Geller, Parks Recreation and Libraries Director
ATTACHMENTS:

1. Vicinity Map for CC

2. CO-61 MP
REVIEWERS:

Tara Gee, Parks, Recreation, and Libraries Department - Park Development Created/Initiated - 5/22/2025 Tara Gee, Parks, Recreation, and Libraries Department - Park Development Approved - 5/22/2025 Jill Geller, Parks, Recreation, and Libraries - All Approved - 5/29/2025 Gretchen Hakala, City Attorney Department Approved - 5/30/2025 Katrina Six, City Clerk Department Approved - 6/4/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.26
File #: 0500-01
Item ID: 2025-317
Title: Legal Services Agreement
Contact: Gretchen Hakala [email protected]

SUMMARY
Staff recommends approval of an agreement with Ellis Investigations Law Corporation to provide legal services. Expenses will be paid by the Human Resources Department's or the City Attorney's operating budget in the General Fund, or by other departments and funds as appropriate.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a Legal Services Agreement with Ellis Investigations Law Corporation to provide legal services related to workplace investigations.

BACKGROUND
The City of Roseville requires outside legal services from time to time to advise, assist, and represent the City as co-counsel with the City Attorney with respect to litigation, and to assist the City with respect to workplace investigations and transactional matters.

FISCAL IMPACT
Legal services provided by this contract will be dependent upon needs as they occur during the year and thus cannot be forecasted. All expenses will be paid from the Human Resources Department's or the City Attorney's operating budget in the General Fund, or by other departments and funds as appropriate.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Approval of an agreement for legal services meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services
Respectfully Submitted,
Gretchen Hakala, Paralegal
Michelle Sheidenberger, City Attorney
ATTACHMENTS:

1. Resolution 25-204

2. Legal Services Agreement
REVIEWERS:

Gretchen Hakala, City Attorney Department Created/Initiated - 5/23/2025 Gretchen Hakala, City Attorney Department Approved - 5/23/2025 Michelle Sheidenberger, City Attorney Department Approved - 5/23/2025 Gretchen Hakala, City Attorney Department Approved - 5/27/2025 Katrina Six, City Clerk Department Approved - 6/4/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

RESOLUTION NO. 25-204

APPROVING AN AGREEMENT FOR LEGAL SERVICES, BY AND BETWEEN THE CITY

OF ROSEVILLE AND ELLIS INVESTIGATIONS LAW CORPORATION, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, an agreement for legal services, by and between the City of Roseville and Ellis Investigations Law Corporation, has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________

[B:\City Attorney\Outside Counsel\Legal Services Agreements\legal-services-agmt---Ellis-Investigations 5.21.25.docx; 5/21/2025]

AGREEMENT FOR LEGAL SERVICES
THIS AGREEMENT is made and entered into this ___ day of ____________, 20__, by and between the City of Roseville, a municipal corporation (“CITY”), and Ellis Investigations Law Corporation, a California corporation (“ATTORNEY”); and WITNESSETH:

WHEREAS, CITY from time to time is in need of attorneys to provide workplace investigation services to the Roseville City Attorney (“City Attorney”); and WHEREAS, ATTORNEY is willing to provide such representation on an hourly and non-contingency fee basis.

NOW, THEREFORE, the parties agree as follows:

1. Scope of Services and Duties. CITY employs and retains ATTORNEY to provide workplace investigation services from time to time upon the request of the City Attorney.

The scope of this attorney-client representation is limited. ATTORNEY will render legal advice to CITY on issues limited to the investigation process. The investigation scope does not include rendering any legal conclusions, making recommendations or, in the event of litigation or administrative claim, representation of CITY or anyone else involved in the litigation or claim.

CITY will look to other legal counsel for such services, as well as for advice with respect to issues that may arise relating to the investigation. This includes, without limitation, the admonitions, if any, to be made to employees who are interviewed concerning confidentiality; the consequences of employee failure to cooperate in the investigation; the accessing of electronic and other data; document retention; litigation holds; appropriate interim employment measures pending investigation; and compliance with applicable laws. CITY also agrees it will look to other counsel for advice with respect to issues of attorney-client privilege, scope of privilege, waiver and work product in connection with ATTORNEY’S services.

Services shall also include an annual audit letter provided by ATTORNEY at no charge to CITY.

2. Specific Work Assignments. ATTORNEY shall receive work assignments from the City Attorney. The work assignments shall generally be communicated by written notice from the City Attorney to ATTORNEY. If a work assignment is communicated orally, ATTORNEY shall provide a written confirmation to the City Attorney describing the work assignment.

[B:\City Attorney\Outside Counsel\Legal Services Agreements\legal-services-agmt---Ellis-Investigations 5.21.25.docx; 05/26/15] 2 ATTORNEY shall take reasonable steps to keep CITY (and City Attorney) informed in writing of progress and immediately following any significant developments and/or meetings, and to respond to CITY inquiries. The City Attorney’s Office shall be promptly provided a copy of all research work product, pleadings, briefs, documents and correspondence.

Work performed for CITY shall be performed by and/or supervised by attorneys who are approved by the City Attorney and experienced in the practice area in which the services are being performed.

3. Attorney-Client Relationship. This Agreement creates an attorney-client relationship between CITY and ATTORNEY. Accordingly, the legal services performed pursuant to this Agreement will be protected by the attorney-client privilege unless the CITY waives the privilege or a court determines that the legal services are not subject to the privilege.

4. Fees for Services. For legal services performed under this Agreement, CITY shall pay ATTORNEY in accordance with the following 2025 public sector hourly rates:

Principal Attorneys: $450-560 per hour
Associate Attorneys: $360-400 per hour
Legal Specialist $245 per hour
ATTORNEY modestly increases rates each calendar year. However, ATTORNEY will not increase rates more than once each calendar year. Any proposed increase in the effective rates for future cases or matters must be preceded by at least a 90-day written notice to the City Attorney.

These rates apply to all work performed during an investigation, including:
• Discussions with the client regarding the investigation • Investigation interviews and associated travel
• Document and data gathering and review
• Meetings with the client to present investigation findings • Report writing
• Work if called to testify, respond to discovery or defend the investigation confidentiality
• All other work associated with conducting and completing the investigation

5. Costs and Expenses. In addition to compensation for fees, the CITY shall reimburse ATTORNEY for out-of-pocket costs and expenses actually incurred by ATTORNEY in connection with the legal services provided by ATTORNEY. Out-of-pocket costs and expenses, including, but not limited to, reasonable travel expenses, costs of serving pleadings, filing fees, other charges assessed by courts and other public agencies, court reporter’s fees, jury and witness fees, computer-assisted research charges, consultant and expert witness fees. The costs also include attorneys’ fees for the investigator’s separate counsel, such as in the event of the need to respond to discovery requests, prepare for and testify about the investigation or

[B:\City Attorney\Outside Counsel\Legal Services Agreements\legal-services-agmt---Ellis-Investigations 5.21.25.docx; 05/26/15] 3 defend the investigation’s confidentiality. This provision shall survive the termination or expiration of the Agreement.

Reproduction costs incurred in the normal course of business, postage, long distance phone charges and fax transmission charges shall be considered ATTORNEY overhead and not directly charged to CITY.

Research exceeding one hour and multiple revisions of documents relating to single topics, although understandably necessary in situations that are unique or extremely complex, must be avoided and are subject to being disallowed for payment unless approved in advance by the City Attorney.

6. Statements and Payments. ATTORNEY shall provide monthly invoices to the CITY for all fees and expenses. The invoice shall be itemized to include, at a minimum, the time spent by each service provider, the total time spent by each service provider, and a description of services performed during the itemization period. ATTORNEY shall keep time in 1/10th of an hour increments. Invoices shall be considered due and payable upon receipt, and shall be overdue thirty (30) calendar days after receipt.

7. Term; Termination; Amendments. This Agreement shall be effective upon approval by the Roseville City Council and shall continue in effect until terminated by either party. This Agreement may be terminated by CITY, with or without cause, at any time upon written notice. However, ATTORNEY may terminate this Agreement only upon the consent of CITY or upon sixty (60) calendar days’ written notice. Upon termination, ATTORNEY shall turn over all client files to CITY.

There shall be no amendment or modification to this Agreement except by written agreement between the parties.

8. Certifications. ATTORNEY certifies that ATTORNEY accepts this engagement because ATTORNEY has the time, energy and ability necessary to perform the duties required in an efficient, trustworthy and business-like manner. ATTORNEY certifies that ATTORNEY will do its utmost to serve CITY effectively and represent CITY’s interests vigorously and efficiently.

ATTORNEY certifies that neither ATTORNEY nor any of its personnel assigned under this Agreement has personal or financial interest in, nor any connection with, the matter or litigation which is the subject of this agreement, or with any of the personnel, officers, agents or employees of the parties to such matter or litigation.

9. Independent Contractor. ATTORNEY is and shall be considered an independent contractor with respect to the performance of legal services under this Agreement. As an independent contractor, ATTORNEY has the right to determine means, manner and findings related to the investigation. CITY agrees to allow ATTORNEY full discretion to undertake the investigation and otherwise make findings without influencing or interfering with the outcome.

CITY understands and acknowledges that ATTORNEY will exercise independent judgment to make whatever findings it deems are warranted based on the evidence developed in the

[B:\City Attorney\Outside Counsel\Legal Services Agreements\legal-services-agmt---Ellis-Investigations 5.21.25.docx; 05/26/15] 4 investigation, and that this engagement is not dependent on ATTORNEY making or failing to make a particular credibility determination, finding of fact or conclusion.

10. Insurance. ATTORNEY agrees to continuously maintain, in full force and effect, the following minimum policies of insurance during the term of this Agreement.

COVERAGE LIMITS OF LIABILITY
Workers’ Compensation Statutory
Commercial General Liability $2,000,000 each occurrence $4,000,000 aggregate
Personal Injury:
$2,000,000 each occurrence
$4,000,000 aggregate
Automobile Liability $1,000,000 combined single limit
Professional Liability (errors and $2,000,000 per claim omissions)
a. Form. ATTORNEY shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney. b. Additional Insureds. ATTORNEY shall also provide a separate endorsement form or section of the policy showing CITY, its officers, agents, employees and volunteers as additional insureds for each type of coverage, except for Workers’ Compensation and Professional Liability. Such insurance shall specifically cover the contractual liability of ATTORNEY. The additional insured coverage under the ATTORNEY’s policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from CITY’s insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (“ISO”) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
c. Cancellation/Modification. ATTORNEY shall provide ten (10) calendar days’ written notice to CITY prior to cancellation or modification of any insurance required by this Agreement.
d. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess

[B:\City Attorney\Outside Counsel\Legal Services Agreements\legal-services-agmt---Ellis-Investigations 5.21.25.docx; 05/26/15] 5 insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract) before CITY’s own insurance shall be called upon to protect it as a named insured. e. Subconsultants. ATTORNEY agrees to include in its contracts with all subconsultants the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subconsultant’s work.

Furthermore, ATTORNEY shall require its subconsultants to agree to be bound to ATTORNEY and CITY in the same manner and to the same extent as ATTORNEY is bound to CITY under this Agreement. Additionally, ATTORNEY shall obligate its subconsultants to comply with these same provisions with respect to any tertiary subconsultant, regardless of tier. A copy of CITY’s indemnity and insurance provisions will be furnished to the subconsultant or tertiary subconsultant upon request.
f. Self-Insured Retentions. All self-insured retentions (“SIR”) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
g. Waiver of Subrogation. ATTORNEY hereby agrees to waive subrogation which any insurer of ATTORNEY may acquire from ATTORNEY by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of CITY, its officers, agents, employees and volunteers for all worked performed by ATTORNEY, its employees, agents and subconsultants.
h. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve ATTORNEY of liability in excess of such coverage, nor shall it preclude CITY from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Indemnification. To the fullest extent allowed by law, ATTORNEY and CITY shall defend, indemnify, and save and hold harmless the other party, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of the other party's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from ATTORNEY’s and CITY's sole negligence or willful misconduct. Except that nothing in this paragraph shall apply to any actions, claims or complaints, actual or threatened, brought by a City employee, agent, witness or other involved party arising from the facts and issues under investigation. The parties intend that this provision shall be broadly construed.

[B:\City Attorney\Outside Counsel\Legal Services Agreements\legal-services-agmt---Ellis-Investigations 5.21.25.docx; 05/26/15] 6 ATTORNEY’s and CITY’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

12. Notice. All notices, invoices, reports or other communication required by this Agreement shall be properly given if delivered in person, or sent by first class mail, facsimile, or overnight delivery to the following addresses:

CITY: ATTORNEY:

Roseville City Attorney Ellis Investigations Law Corporation 311 Vernon Street 500 Capitol Mall, Ste. 2350
Roseville, CA 95678 Sacramento, CA 95814
Either party may amend its address for notice by giving notice to the other party.

13. Disclaimer of Guarantee. ATTORNEY has made no promises or guarantees to CITY about the outcome of CITY’s matter, and nothing in this Agreement shall be construed as such a promise or guarantee. ATTORNEY’s comments about the outcome of CITY’s matter are expressions of opinion only.

14. Assignment. Neither party to this Agreement shall assign any of its rights or obligations under this Agreement, except with the prior written consent of the other party. No assignment of this Agreement shall relieve the assigning party of any of its obligations under this Agreement until such obligations have been assumed by the assignee. Any assignment in violation of this paragraph shall be void.

15. Attorney’s Fees; Venue; Governing Law. If either party commences any legal action against the other party arising out of this Agreement or the performance hereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorney’s fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

16. Severability. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. Integrated Agreement. This is an integrated Agreement and contains all of the terms, considerations, understandings and promises of the parties. It shall be read as whole.

[B:\City Attorney\Outside Counsel\Legal Services Agreements\legal-services-agmt---Ellis-Investigations 5.21.25.docx; 05/26/15] 7 IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. _________, adopted by the Council of the City of Roseville on the ___ day of ___________, 20__, and ATTORNEY has caused this Agreement to be executed.

CITY OF ROSEVILLE, a ELLIS INVESTIGATIONS LAW
CORPORATION, a California corporation
BY: ______________________________ BY:

DOMINICK CASEY LESLIE D. ELLIS
City Manager its: President
ATTEST: and
BY: ______________________________ BY: _______________________________ CARMEN AVALOS LESLIE D. ELLIS
City Clerk Chief Financial Officer
APPROVED AS TO FORM:

BY: ______________________________

MICHELLE SHEIDENBERGER
City Attorney

City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.27
File #: 0203
Item ID: 2025-316
Title: Liquid Aluminum Sulfate (BACC 01-2025) - Contract Purchase Agreement Contact: Becky Philipp 916-746-1110 [email protected]

SUMMARY
Staff recommends approval of a contract purchase agreement with Chemtrade Chemicals US LLC in the amount of $174,000 for fiscal year (FY) 2025-26 to supply and deliver liquid aluminum sulfate. Adequate funding is available in the proposed FY2025-26 Water Operations Fund budget for this purchase.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve a contract purchase agreement (3004493) with Chemtrade Chemicals US LLC as the lowest responsive bidder for Bay Area Chemical Consortium (BACC) Bid No. 01-2025 for the supply and delivery of liquid aluminum sulfate for the Environmental Utilities Water Treatment Plant and authorize the City Manager to execute it on behalf of the City of Roseville.

The bid allowed for three optional renewal years at one-year intervals. Staff further requests authorization to continue utilizing the remaining optional renewal years of the bid contract without further Council approvals until the contract expires or until City staff determines that continuing with the same vendor is not in the City's best interest.

BACKGROUND
The City's Water Treatment Plant has an ongoing requirement for liquid aluminum sulfate (liquid alum), which is used as a flocculating agent in the water purification process. This chemical will be purchased as needed throughout the year.

In February 2025, the City participated in a regional chemical bid led by the Bay Area Chemical Consortium (BACC), with the Bay Area Clean Water Agency serving as the coordinating agency. BACC is comprised of water and wastewater agencies in the Northern California area, working together to purchase chemicals by combining bid solicitations. BACC is an informal cooperative that advertises and opens sealed competitive bids and then prepares bid recommendations. Combined bid solicitations provide vendors with an opportunity to sell larger quantities of their products. Because more than 50 public agencies are now participating, significant savings for chemical purchases are being passed along to the agencies’ water and wastewater customers.

FISCAL IMPACT
The FY2025-26 not-to-exceed amount included in the recommended agreement is $174,000. Adequate funding is available in the proposed FY2025-26 Water Operations Fund budget for this purchase.

Projected spending for the optional renewal years is as follows: FY2026-27, $191,000; FY2027-28, $210,000; FY2028-29, $231,000.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The supply and delivery of liquid aluminum sulfate meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community
Respectfully Submitted,
Becky Philipp, Purchasing Supervisor
Scott Pettingell, Finance Director
ATTACHMENTS:

1. Resolution 25-203

2. Contract Purchase Agreement
REVIEWERS:

Becky Philipp, Finance Department - Purchasing Created/Initiated - 5/23/2025 Shannon Wiest, Finance Department - Purchasing Approved - 5/28/2025 Scott Pettingell, Finance Department - Budget Approved - 5/30/2025 Gretchen Hakala, City Attorney Department Approved - 5/30/2025 Katrina Six, City Clerk Department Approved - 6/4/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/6/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

RESOLUTION NO. 25-203

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY

OF ROSEVILLE AND CHEMTRADE CHEMICAL US, LLC, AND AUTHORIZING THE

CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a contract purchase agreement (3004493) to provide liquid aluminum sulfate, by and between the City of Roseville and Chemtrade Chemical US, LLC, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED, that the City Manager or his or her designee is authorized to execute three (3) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this consultant is not in the best interest of the City.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Contract Purchase Agreement 3004493
Supplier Details:

Company Chemtrade Chemicals US LLC
Contact Elizabeth Ryno
Address 90 East Halsey Rd
Parsippany, NJ 07054
Submit your response to:

Company City of Roseville
Contact "Becky" Rebecca Philipp
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1110
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB

Contract Purchase Agreement 3004493
Agreement 3004493
Agreement Date 12-APR-2025
Change Order 1
Change Order Date 12-APR-2025
Revision 1
Agreement Amount 174,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Chemtrade Chemicals US LLC
90 East Halsey Rd
Parsippany, NJ 07054
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
()
()
[email protected]
Description of
Labor,
equipment
and/or materials

PROVIDE LIQUID ALUMINUM SULFATE ON AN AS NEEDED BASIS AT A COST OF $0.8702 PER GALLON IN ACCORDANCE WITH ALL SPECIFICATIONS, ATTACHMENTS, AND TERMS AND CONDITIONS OF BACC BID NO. 01-2025 AND THE ATTACHED "STANDARD AGREEMENT" . DELIVERIES TO BE MADE MONDAY - FRIDAY BETWEEN THE HOURS OF 7:00 AM - 3:00 PM.

PLEASE CONTACT STEPHEN PETERSON IN THE ENVIRONMENTAL UTILITIES DEPARTMENT AT 916-746-1996 OR [email protected] FOR QUESTIONS REGARDING THIS CONTRACT.
*Total cost listed below is an approximation only. The City does not guarantee whatsoever the actual value of this agreement.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 12224 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jul-2025 30-Jun-2026 "Becky" Rebecca Philipp Phone 1-916-746-1110 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB

Contract Purchase Agreement 3004493

Contract Terms and Conditions

1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.

9. All fair employment practices must be adhered to. In addition, if the project referenced on this service agreement is a Public Works project, all prevailing wage laws must be complied with. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir. ca.gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.

10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management 3 Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB

Contract Purchase Agreement 3004493

and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.

Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Contractor shall comply with all federal, state, and local laws and ordinances, including 4 Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB

Contract Purchase Agreement 3004493

but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original hereof.

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

19. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs. and lightduty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions and air pollutants. For more information, visit the CARB Advanced Clean Fleet webpage at https://ww2.arb.ca. gov/our-work/programs/advanced-clean-fleets.

20. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.

21. If the project referenced on this agreement is a Public Works project, then the following 5 Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB

Contract Purchase Agreement 3004493

shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

22. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local department or agency.

23. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $250 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at: https://www.roseville.ca.
us/government/departments/city_clerk/transparency/levine_act.

24. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

25. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
6 Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB N/A
X
N/A
N/A

Contract Purchase Agreement 3004493

City Reserves the right to withhold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

General T&C
REV 3/21/24 JS
7 Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB

Contract Purchase Agreement 3004493

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
8 Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB

Contract Purchase Agreement 3004493

Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:_X___
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 9 Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB

Contract Purchase Agreement 3004493

CALIFORNIA AIR RESOURCES BOARD REGULATION COMPLIANCE
Please indicate whether the Contractor is subject to, and/or in compliance with, the following regulations of the California Air Resources Board.

In-Use Off-Road Diesel-Fueled Fleets Regulation
1) Will vehicles subject to Cal. Code Regs., tit. 13, §§ 2449 et seq. be used for the project? This includes, but is not limited to:
a) Vehicles with a diesel-fueled or alternative diesel fueled off-road compressionignition engine with maximum power (max hp) of 25 horsepower (hp) or greater provided that the vehicle cannot be registered and driven safely on-road or was not designed to be driven on-road, even if it has been modified so that it can be driven safely on-road
b) Workover rigs
c) Certain two-engine vehicles
Yes ____ No ____
2) If you answered "Yes" to 1), you must submit a valid Certificate of Reported Compliance to the City as provided in Cal. Code Regs., tit. 13, § 2449(n).

Advanced Clean Fleets Regulation
Pursuant to Cal. Code Regs., tit. 13, § 2013(i)(1), the Contractor shall submit to the City a document evidencing that it is listed on the CARB Advanced Clean Fleets webpage as a compliant fleet OR a signed statement stating that it is not subject to the High Priority and Federal Fleets regulation of title 13, CCR section 2015 through 2015.6.

The High Priority Fleets regulation applies to, without limitation, entities with more than $50 million in gross annual revenues and/or which own, operate, or direct the operation of 50 or more vehicles in the total fleet.
1) Is the Contractor subject to the High Priority and Federal Fleets regulation of title 13, CCR section 2015 through 2015.6?
Yes ____ No ____
2) If you answered "Yes" to 1), you must submit a document evidencing that you are listed on the CARB Advanced Clean Fleets webpage as a compliant fleet.

Signature: _____________________________
Title: __________________________________
CARB Compliance
Rev 2/15/24 MC
10 Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB Bid Specialist
X
X

Contract Purchase Agreement 3004493

Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 11 Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB Bid Specialist
4/21/2025
Elizabeth Ryno

Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB

DocuSign Envelope ID: 4749B558-6FCA-43A5-91D4-B595639FE9FA

April, 2022
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine
Dear Vendor:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-ExecutiveOrder.pdf.

The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.

This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctionsprograms-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

Please note that for any agreements or grants valued at $5 million or more you must report to the City of Roseville your compliance with economic sanctions including steps you have taken in response to Russia's actions in Ukraine, including, but not limited to, desisting from making new investments in, or engaging in financial transactions with, Russian entities, not transferring technology to Russia or Russian entities, and directly providing support to the government and people of Ukraine.

Sincerely,
4/25/2022
Shannon Wiest
City of Roseville
Purchasing and Warehouse Manager
Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB

Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB

Docusign Envelope ID: FA4AEC95-7386-4058-B165-01E477D6F3EB

City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.28
File #: 0203-03
Item ID: 2025-319
Title: Ferric Chloride (BACC 06-2025) - Contract Purchase Agreement Contact: Becky Philipp 916-746-1110 [email protected]

SUMMARY
Staff recommends approval of a contract purchase agreement with Pencco, Inc. in the amount of $748,000 for FY2025-26 to supply and deliver ferric chloride. Adequate funding is available in the Environmental Utilities Department's proposed FY2025-26 Waterwater Operations Fund budget for this purchase.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve a contract purchase agreement (3004586) with Pencco, Inc. as the lowest responsive bidder for Bay Area Chemical Consortium (BACC) Bid No. 06-2025 for the supply and delivery of Ferric Chloride for the Dry Creek Wastewater Treatment Plant and Pleasant Grove Wastewater Treatment Plant and authorize the City Manager to execute it on behalf of the City of Roseville.

The bid allowed for three optional renewal years at one-year intervals. Staff requests authorization to continue utilizing the remaining optional renewal years of the bid contract without further Council approvals until the contract expires or until City staff determines that continuing with the same vendor is not in the City's best interest.

BACKGROUND
The Environmental Utilities Department's Dry Creek Wastewater Treatment Plant and Pleasant Grove Wastewater Treatment Plant have an ongoing requirement for ferric chloride, which is used to treat digesting sludge to reduce the amount of hydrogen sulfide gas produced during the digestion process.

This chemical will be purchased as needed throughout the year.

In February 2025, the City participated in a regional chemical bid led by the Bay Area Chemical Consortium (BACC), with the Bay Area Clean Water Agency serving as the coordinating agency. BACC is comprised of water and wastewater agencies in the Northern California area, working together to purchase chemicals by combining bid solicitations. BACC is an informal cooperative that advertises and opens sealed competitive bids and then prepares bid recommendations. Combined bid solicitations offer vendors an opportunity to sell greater quantities of their products. Because more than 50 public agencies are now participating, significant savings for chemical purchases are being passed along to the agencies' water and wastewater customers.

FISCAL IMPACT
The FY2025-26 not-to-exceed amount included in this agreement is $748,000. Adequate funding is included in the Environmental Utilities Department's proposed FY2025-26 Waterwater Operations Fund budget for this purchase. Projected spending for the optional renewal years is as follows: FY2026-27, $822,000; FY2027-28, $904,200; FY2028-29, $994,600.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The supply and delivery of ferric chloride meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community
Respectfully Submitted,
Becky Philipp, Purchasing Supervisor
Scott Pettingell, Finance Director
ATTACHMENTS:

1. Resolution 25-205

2. CPA 3004586 Pencco, Inc
REVIEWERS:

Becky Philipp, Finance Department - Purchasing Created/Initiated - 5/23/2025 Shannon Wiest, Finance Department - Purchasing Approved - 5/28/2025 Scott Pettingell, Finance Department - Budget Approved - 5/30/2025 Gretchen Hakala, City Attorney Department Approved - 5/30/2025 Katrina Six, City Clerk Department Approved - 6/4/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

RESOLUTION NO. 25-205

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND PENCCO, INC., AND AUTHORIZING THE CITY MANAGER TO

EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a contract purchase agreement (3004586) to provide ferric chloride, by and between the City of Roseville and Pencco, Inc., has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED, that the City Manager or his or her designee is authorized to execute three (3) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this consultant is not in the best interest of the City.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Contract Purchase Agreement 3004586
Supplier Details:

Company Pencco Inc
Contact Sarah Duffy
Address P.O. Box 600
San Felipe, TX 77473
Submit your response to:

Company City of Roseville
Contact "Becky" Rebecca Philipp
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1110
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Docusign Envelope ID: CE0824E0-2995-455D-A361-81115A48FFB8

Contract Purchase Agreement 3004586
Agreement 3004586
Agreement Date 21-MAY-2025
Revision 0
Agreement Amount 748,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Pencco Inc
P.O. Box 600
San Felipe, TX 77473
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
(979) 885-0005
(979) 885-3208
[email protected]
Description of
Labor,
equipment
and/or materials

VENDOR SHALL SUPPLY AND DELIVER FERRIC CHLORIDE ON AN AS-NEEDED BASIS AT A COST OF $1,509 PER DRY TON IN ACCORDANCE WITH ALL

SPECIFICATIONS, TERMS AND CONDITIONS, AND ATTACHMENTS OF BACC BID NO. 06-2025.

PLEASE CONTACT JASON FICK AT THE PLEASANT GROVE AND DRY CREEK WASTEWATER TREATMENT PLANTS AT (916)746-1940 OR JFICK@ROSEVILLE.

CA.US FOR QUESTIONS REGARDING THIS AGREEMENT.
*The total agreement amount is an approximation only. The City does not guarantee whatsoever the actual value of this contract.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 15126 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jul-2025 30-Jun-2026 "Becky" Rebecca Philipp Phone 1-916-746-1110 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 Docusign Envelope ID: CE0824E0-2995-455D-A361-81115A48FFB8

Contract Purchase Agreement 3004586

Contract Terms and Conditions

1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.

9. All fair employment practices must be adhered to. In addition, if the project referenced on this service agreement is a Public Works project, all prevailing wage laws must be complied with. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir. ca.gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.

10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management 3 Docusign Envelope ID: CE0824E0-2995-455D-A361-81115A48FFB8

Contract Purchase Agreement 3004586

and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.

Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Contractor shall comply with all federal, state, and local laws and ordinances, including 4 Docusign Envelope ID: CE0824E0-2995-455D-A361-81115A48FFB8

Contract Purchase Agreement 3004586

but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original hereof.

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

19. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs. and lightduty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions and air pollutants. For more information, visit the CARB Advanced Clean Fleet webpage at https://ww2.arb.ca. gov/our-work/programs/advanced-clean-fleets.

20. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.

21. If the project referenced on this agreement is a Public Works project, then the following 5 Docusign Envelope ID: CE0824E0-2995-455D-A361-81115A48FFB8

Contract Purchase Agreement 3004586

shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

22. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local department or agency.

23. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $250 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at: https://www.roseville.ca.
us/government/departments/city_clerk/transparency/levine_act.

24. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

25. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
6 Docusign Envelope ID: CE0824E0-2995-455D-A361-81115A48FFB8 X
N/A
C2322670
N/A

Contract Purchase Agreement 3004586

City Reserves the right to withhold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

General T&C
REV 3/21/24 JS
7 Docusign Envelope ID: CE0824E0-2995-455D-A361-81115A48FFB8

Contract Purchase Agreement 3004586

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
8 Docusign Envelope ID: CE0824E0-2995-455D-A361-81115A48FFB8

Contract Purchase Agreement 3004586

Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:_X__
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 9 Docusign Envelope ID: CE0824E0-2995-455D-A361-81115A48FFB8

Contract Purchase Agreement 3004586

CALIFORNIA AIR RESOURCES BOARD REGULATION COMPLIANCE
Please indicate whether the Contractor is subject to, and/or in compliance with, the following regulations of the California Air Resources Board.

In-Use Off-Road Diesel-Fueled Fleets Regulation
1) Will vehicles subject to Cal. Code Regs., tit. 13, §§ 2449 et seq. be used for the project? This includes, but is not limited to:
a) Vehicles with a diesel-fueled or alternative diesel fueled off-road compressionignition engine with maximum power (max hp) of 25 horsepower (hp) or greater provided that the vehicle cannot be registered and driven safely on-road or was not designed to be driven on-road, even if it has been modified so that it can be driven safely on-road
b) Workover rigs
c) Certain two-engine vehicles
Yes ____ No ____
2) If you answered "Yes" to 1), you must submit a valid Certificate of Reported Compliance to the City as provided in Cal. Code Regs., tit. 13, § 2449(n).

Advanced Clean Fleets Regulation
Pursuant to Cal. Code Regs., tit. 13, § 2013(i)(1), the Contractor shall submit to the City a document evidencing that it is listed on the CARB Advanced Clean Fleets webpage as a compliant fleet OR a signed statement stating that it is not subject to the High Priority and Federal Fleets regulation of title 13, CCR section 2015 through 2015.6.

The High Priority Fleets regulation applies to, without limitation, entities with more than $50 million in gross annual revenues and/or which own, operate, or direct the operation of 50 or more vehicles in the total fleet.
1) Is the Contractor subject to the High Priority and Federal Fleets regulation of title 13, CCR section 2015 through 2015.6?
Yes ____ No ____
2) If you answered "Yes" to 1), you must submit a document evidencing that you are listed on the CARB Advanced Clean Fleets webpage as a compliant fleet.

Signature: _____________________________
Title: __________________________________
CARB Compliance
Rev 2/15/24 MC
10 Docusign Envelope ID: CE0824E0-2995-455D-A361-81115A48FFB8 Bid Director
X
X

Contract Purchase Agreement 3004586

Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 11 Docusign Envelope ID: CE0824E0-2995-455D-A361-81115A48FFB8 Bid Director
Sarah Duffy
5/21/2025

Docusign Envelope ID: CE0824E0-2995-455D-A361-81115A48FFB8

City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.29
File #: 0203-03
Item ID: 2025-320
Title: Sodium Hydroxide Solution (BACC 12-2025) - Contract Purchase Agreement Contact: Becky Philipp 916-746-1110 [email protected]

SUMMARY
Staff recommends approval of a contract purchase agreement with Univar Solutions USA LLC, doing business as Univar Solutions USA, in the amount of $1,850,000 for FY2025-26 to supply and deliver sodium hydroxide solution. Adequate funding is available in the Environmental Utilities and Electric Departments' proposed FY2025-26 budgets for this purchase.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve a contract purchase agreement (3004592) with Univar Solutions USA LLC dba Univar Solutions USA as the lowest responsive bidder for Bay Area Chemical Consortium (BACC) Bid No. 12-2025 for the supply and delivery of sodium hydroxide solution for the Dry Creek Wastewater Treatment Plant, Pleasant Grove Wastewater Treatment Plant, Water Treatment Plant, and the Roseville Energy Park, and authorize the City Manager to execute it on behalf of the City of Roseville.

The bid allowed for three optional renewal years at one-year intervals. Staff requests authorization to continue utilizing the remaining optional renewal years of the bid contract without further Council approvals until the contract expires, a new contract with better pricing becomes available, or until City staff determines that continuing with the same vendor is not in the City's best interest.

BACKGROUND
The Wastewater Treatment Plants, the Water Treatment Plant, and the Roseville Energy Park have ongoing requirements for sodium hydroxide solution (caustic soda), which is used in the water treatment purification process to adjust pH and reduce corrosion in the distribution system. The chemical will be purchased as needed throughout the year.

In February 2025, the city participated in a regional chemical bid led by the Bay Area Chemical Consortium (BACC), with the Bay Area Clean Water Agency serving as the coordinating agency. BACC is comprised of water and wastewater agencies in the Northern California area, working together to purchase chemicals by combining bid solicitations. BACC is an informal cooperative that advertises and opens sealed competitive bids and then prepares bid recommendations. Combined bid solicitations provide vendors with an opportunity to sell larger quantities of their products. Because more than 50 public agencies are now participating, significant savings for chemical purchases are being passed along to the agencies’ water and wastewater customers.

FISCAL IMPACT
The FY2025-26 not-to-exceed amount included in this agreement is $1,850,000. Adequate funding is available in the Environmental Utilities and Electric Departments' proposed FY2025-26 budgets for this

purchase. Projected spending for the optional renewal years is as follows: FY2026-27, $2,035,000; FY2027-28, $2,238,500; FY2028-29, $2,462,350.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The supply and delivery of sodium hydroxide meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community
Respectfully Submitted,
Becky Philipp, Purchasing Supervisor
Scott Pettingell, Finance Director
ATTACHMENTS:

1. Resolution 25-206

2. Contract Purchase Agreement
REVIEWERS:

Becky Philipp, Finance Department - Purchasing Created/Initiated - 5/23/2025 Shannon Wiest, Finance Department - Purchasing Approved - 5/28/2025 Scott Pettingell, Finance Department - Budget Approved - 5/30/2025 Gretchen Hakala, City Attorney Department Approved - 5/30/2025 Katrina Six, City Clerk Department Approved - 6/4/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/6/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

RESOLUTION NO. 25-206

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY

OF ROSEVILLE AND UNIVAR SOLUTIONS USA, LLC DBA UNIVAR SOLUTIONS USA,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a contract purchase agreement (3004592) to provide sodium hydroxide solution, by and between the City of Roseville and Univar Solutions USA, LLC dba Univar Solutions USA, has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED, that the City Manager or his or her designee is authorized to execute three (3) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this consultant is not in the best interest of the City.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Contract Purchase Agreement 3004592
Supplier Details:

Company Univar Solutions USA LLC dba Univar Solutions USA Contact Jennifer Perras
Address 8201 S 212th St
Kent, WA 98032
Submit your response to:

Company City of Roseville
Contact "Becky" Rebecca Philipp
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1110
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Docusign Envelope ID: 63FF3AAB-FC07-4478-AE21-A5103483F4D4

Contract Purchase Agreement 3004592
Agreement 3004592
Agreement Date 21-MAY-2025
Revision 0
Agreement Amount 1,850,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Univar Solutions USA LLC dba Univar
Solutions USA
8201 S 212th St
Kent, WA 98032
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
(253) 872-5000
()
[email protected]
Description of
Labor,
equipment
and/or materials
Vendor shall supply and deliver 25% and 50% sodium hyrdoxide solution (caustic soda) to various locations in Roseville on an as-needed basis in accordance with all specifications, attachments and terms and condtions of BACC Bid No. 12-2024 and the attached Bay Area Chemical Consortium Standard Agreement . Pricing: 25% sodium hydroxide $881.94 per dry ton, 50% sodium hydroxide $720.51 per dry ton. Deliveries to be made Monday-Friday between the hours of 7am-3pm.

Please contact Jason Fick for Dry Creek WWTP and Pleasant Grove WWTP at 916- 746-1941 or [email protected], Tony Johnson for Roseville Energy Park at 916-746- 1656 or [email protected], Stephen Peterson for Water Treatement Plant at 916-746-1996 or [email protected] for questions regarding this contract.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 11543 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jul-2025 30-Jun-2026 "Becky" Rebecca Philipp Phone 1-916-746-1110 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 Docusign Envelope ID: 63FF3AAB-FC07-4478-AE21-A5103483F4D4

Contract Purchase Agreement 3004592

Contract Terms and Conditions

1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.

9. All fair employment practices must be adhered to. In addition, if the project referenced on this service agreement is a Public Works project, all prevailing wage laws must be complied with. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir. ca.gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.

10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management 3 Docusign Envelope ID: 63FF3AAB-FC07-4478-AE21-A5103483F4D4

Contract Purchase Agreement 3004592

and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.

Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Contractor shall comply with all federal, state, and local laws and ordinances, including 4 Docusign Envelope ID: 63FF3AAB-FC07-4478-AE21-A5103483F4D4

Contract Purchase Agreement 3004592

but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original hereof.

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

19. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs. and lightduty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions and air pollutants. For more information, visit the CARB Advanced Clean Fleet webpage at https://ww2.arb.ca. gov/our-work/programs/advanced-clean-fleets.

20. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.

21. If the project referenced on this agreement is a Public Works project, then the following 5 Docusign Envelope ID: 63FF3AAB-FC07-4478-AE21-A5103483F4D4

Contract Purchase Agreement 3004592

shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

22. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local department or agency.

23. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $250 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at: https://www.roseville.ca.
us/government/departments/city_clerk/transparency/levine_act.

24. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

25. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
6 Docusign Envelope ID: 63FF3AAB-FC07-4478-AE21-A5103483F4D4 X
N/A
00826087
PW-LR-10001163034

Contract Purchase Agreement 3004592

City Reserves the right to withhold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

General T&C
REV 3/21/24 JS
7 Docusign Envelope ID: 63FF3AAB-FC07-4478-AE21-A5103483F4D4

Contract Purchase Agreement 3004592

COR Insurance Over Bid Limit

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
8 Docusign Envelope ID: 63FF3AAB-FC07-4478-AE21-A5103483F4D4

Contract Purchase Agreement 3004592

No auto required
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:_X___
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 9 Docusign Envelope ID: 63FF3AAB-FC07-4478-AE21-A5103483F4D4

Contract Purchase Agreement 3004592

CALIFORNIA AIR RESOURCES BOARD REGULATION COMPLIANCE
Please indicate whether the Contractor is subject to, and/or in compliance with, the following regulations of the California Air Resources Board.

In-Use Off-Road Diesel-Fueled Fleets Regulation
1) Will vehicles subject to Cal. Code Regs., tit. 13, §§ 2449 et seq. be used for the project? This includes, but is not limited to:
a) Vehicles with a diesel-fueled or alternative diesel fueled off-road compressionignition engine with maximum power (max hp) of 25 horsepower (hp) or greater provided that the vehicle cannot be registered and driven safely on-road or was not designed to be driven on-road, even if it has been modified so that it can be driven safely on-road
b) Workover rigs
c) Certain two-engine vehicles
Yes ____ No ____
2) If you answered "Yes" to 1), you must submit a valid Certificate of Reported Compliance to the City as provided in Cal. Code Regs., tit. 13, § 2449(n).

Advanced Clean Fleets Regulation
Pursuant to Cal. Code Regs., tit. 13, § 2013(i)(1), the Contractor shall submit to the City a document evidencing that it is listed on the CARB Advanced Clean Fleets webpage as a compliant fleet OR a signed statement stating that it is not subject to the High Priority and Federal Fleets regulation of title 13, CCR section 2015 through 2015.6.

The High Priority Fleets regulation applies to, without limitation, entities with more than $50 million in gross annual revenues and/or which own, operate, or direct the operation of 50 or more vehicles in the total fleet.
1) Is the Contractor subject to the High Priority and Federal Fleets regulation of title 13, CCR section 2015 through 2015.6?
Yes ____ No ____
2) If you answered "Yes" to 1), you must submit a document evidencing that you are listed on the CARB Advanced Clean Fleets webpage as a compliant fleet.

Signature: _____________________________
Title: __________________________________
CARB Compliance
Rev 2/15/24 MC
10 Docusign Envelope ID: 63FF3AAB-FC07-4478-AE21-A5103483F4D4 Global Vice President
X
X

Contract Purchase Agreement 3004592

Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 11 Docusign Envelope ID: 63FF3AAB-FC07-4478-AE21-A5103483F4D4 Global Vice President
Chief General Counsel & Corporate Secretary
5/22/2025
Joe Serna
Alexa Colin
5/23/2025

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City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.30
File #: 0203-03
Item ID: 2025-321
Title: Sodium Hypochlorite (BACC 13-2025) - Contract Purchase Agreement Contact: Becky Philipp 916-746-1110 [email protected]

SUMMARY
Staff recommends approval of a contract purchase agreement with Olin North America Holdings, Inc., doing business as (dba) Pioneer Americas LLC, in the amount of $1,500,000 for FY2025-26 to supply and deliver sodium hypochlorite for the Pleasant Grove Wastewater Treatment Plant, Barton Road Water Treatment Plant, Roseville Energy Park, groundwater well sites, West Side Tank and Pump Station, Johnson Pool, Mike Shellito Pool and the Roseville Aquatic Complex. Adequate funding is available in the Environmental Utilities, Electric, and Parks, Recreation and Libraries Departments' proposed FY2025-26 budgets for this purchase.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve a contract purchase agreement (3004593) with Olin North America Holdings, Inc. dba Pioneer Americas LLC as the lowest responsive bidder for Bay Area Chemical Consortium (BACC) Bid No. 13-2025 for the supply and delivery of 12.5% sodium hypochlorite, and authorize the City Manager to execute it on behalf of the City of Roseville.

The bid allowed for three optional renewal years at one-year intervals. Staff further requests authorization to continue utilizing the remaining optional renewal years of the bid contract without further Council approval, provided that the applicable budget is approved by the City council each year until the contract expires or until City staff determines that continuing with the same vendor is not in the City's best interest.

BACKGROUND
The Pleasant Grove Wastewater Treatment Plant, Barton Road Water Treatment Plant, Roseville Energy Park, groundwater well sites, West Side Tank and Pump Station, Johnson Pool, Mike Shellito Pool and the Roseville Aquatic Complex have ongoing requirements for 12.5% sodium hypochlorite (chlorine), which is used to maintain state water quality standards and is required for use as a disinfectant at the plants. This chemical will be purchased as needed throughout the year.

In February 2025, the city participated in a regional chemical bid led by the Bay Area Chemical Consortium (BACC), with the Bay Area Clean Water Agency serving as the coordinating agency. BACC is comprised of water and wastewater agencies in the Northern California area, working together to purchase chemicals by combining bid solicitations. BACC is an informal cooperative that advertises and opens sealed competitive bids and then prepares bid recommendations. Combined bid solicitations offer vendors an opportunity to sell greater quantities of their products. Because more than 50 public agencies are now participating, significant savings for chemical purchases are being passed along to the agencies’ water and wastewater customers.

FISCAL IMPACT

The not-to-exceed amount for FY2025-26 included in the recommended agreement is $1,500,000.

Sufficient funding has been included in the proposed FY2025-26 budgets of the Environmental Utilities, Electric, and Parks, Recreation, and Libraries Departments to support this purchase. Expenditures for future renewal years will be contingent upon Council approval of adequate funding through the annual budget process. Projected spending for the optional renewal years is as follows: FY2026-27 – $1,650,000; FY2027-28 – $1,815,000; and FY2028-29 – $1,996,000.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The supply and delivery of sodium hypochlorite meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community
Respectfully Submitted,
Becky Philipp, Purchasing Supervisor
Scott Pettingell, Finance Director
ATTACHMENTS:

1. Resolution 25-207

2. Contract Purchase Agreement
REVIEWERS:

Becky Philipp, Finance Department - Purchasing Created/Initiated - 5/23/2025 Shannon Wiest, Finance Department - Purchasing Approved - 5/28/2025 Scott Pettingell, Finance Department - Budget Approved - 5/30/2025 Gretchen Hakala, City Attorney Department Approved - 5/30/2025 Katrina Six, City Clerk Department Approved - 6/4/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/6/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

RESOLUTION NO. 25-207

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND OLIN NORTH AMERICA HOLDINGS, INC. DBA PIONEER

AMERICAS, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a contract purchase agreement (3004593) to provide sodium hypochlorite, by and between the City of Roseville and Olin North America Holdings, Inc. dba Pioneer Americas, LLC, has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED, that the City Manager or his or her designee is authorized to execute three (3) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this consultant is not in the best interest of the City.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Contract Purchase Agreement 3004593
Supplier Details:

Company Olin North America Holdings Inc dba Pioneer Americas LLC Contact Deon Carter
Address 16290 Katy Freeway Ste 600
Houston, TX 77094
Submit your response to:

Company City of Roseville
Contact "Becky" Rebecca Philipp
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1110
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1

Contract Purchase Agreement 3004593
Agreement 3004593
Agreement Date 21-MAY-2025
Revision 0
Agreement Amount 1,500,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Olin North America Holdings Inc dba Pioneer
Americas LLC
16290 Katy Freeway Ste 600
Houston, TX 77094
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
(423) 336-4421
()
[email protected]
Description of
Labor,
equipment
and/or materials
Vendor shall provide and delivery 12.5% sodium hypochlorite (bleach) at a cost of $3.35 per gallon to various locations in Roseville in accordance with all specifications, attachments and terms and conditions of BACC Bid No. 13-2025 and the attached "2025 BACC Chemical Bid Specific Deviation" of BACC Bid No.13-2025 - Sodium Hypochlorite". All deliveries must be made Monday - Friday between the hours of 7:00 a. m. and 3:00 p.m. unless otherwise specified.

Contact Jason Fick for PGWWTP at 916-746-1941 or [email protected], Tony Johnson for REP at 916-746-1656 or [email protected], Stephen Peterson for WTP at 916-746-1996 or [email protected], Brian Castelluccio in Parks at 916- 746-1755 or [email protected] and John Tadlock for WST or Wells at 916- 223-7529 for questions.
*Total cost listed is an approximation only. The City does not guarantee whatsoever the actual value of this agreement.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 16531 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Jul-2025 30-Jun-2026 "Becky" Rebecca Philipp Phone 1-916-746-1110 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2

Contract Purchase Agreement 3004593

Contract Terms and Conditions

1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.

9. All fair employment practices must be adhered to. In addition, if the project referenced on this service agreement is a Public Works project, all prevailing wage laws must be complied with. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir. ca.gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.

10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management 3

Contract Purchase Agreement 3004593

and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.

Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Contractor shall comply with all federal, state and local laws and ordinances, including 4

Contract Purchase Agreement 3004593

but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by email delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original hereof.

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

19. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs. and lightduty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions and air pollutants. For more information, visit the CARB Advanced Clean Fleet webpage at https://ww2.arb.ca. gov/our-work/programs/advanced-clean-fleets.

20. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.

21. If the project referenced on this agreement is a Public Works project, then the following 5

Contract Purchase Agreement 3004593

shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

22. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.

23. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $250 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at: https://www.roseville.ca.
us/government/departments/city_clerk/transparency/levine_act.

24. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

25. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
6

Contract Purchase Agreement 3004593

___________ Sole Proprietor
City Reserves the right to withold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

General T&C
REV 3/21/24 JS
7

Contract Purchase Agreement 3004593

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
8

Contract Purchase Agreement 3004593

Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:__X__
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 9

Contract Purchase Agreement 3004593

CALIFORNIA AIR RESOURCES BOARD REGULATION COMPLIANCE
Please indicate whether the Contractor is subject to, and/or in compliance with, the following regulations of the California Air Resources Board.

In-Use Off-Road Diesel-Fueled Fleets Regulation
1) Will vehicles subject to Cal. Code Regs., tit. 13, §§ 2449 et seq. be used for the project? This includes, but is not limited to:
a) Vehicles with a diesel-fueled or alternative diesel fueled off-road compressionignition engine with maximum power (max hp) of 25 horsepower (hp) or greater provided that the vehicle cannot be registered and driven safely on-road or was not designed to be driven on-road, even if it has been modified so that it can be driven safely on-road
b) Workover rigs
c) Certain two-engine vehicles
Yes ____ No ____
2) If you answered "Yes" to 1), you must submit a valid Certificate of Reported Compliance to the City as provided in Cal. Code Regs., tit. 13, § 2449(n).

Advanced Clean Fleets Regulation
Pursuant to Cal. Code Regs., tit. 13, § 2013(i)(1), the Contractor shall submit to the City a document evidencing that it is listed on the CARB Advanced Clean Fleets webpage as a compliant fleet OR a signed statement stating that it is not subject to the High Priority and Federal Fleets regulation of title 13, CCR section 2015 through 2015.6.

The High Priority Fleets regulation applies to, without limitation, entities with more than $50 million in gross annual revenues and/or which own, operate, or direct the operation of 50 or more vehicles in the total fleet.
1) Is the Contractor subject to the High Priority and Federal Fleets regulation of title 13, CCR section 2015 through 2015.6?
Yes ____ No ____
2) If you answered "Yes" to 1), you must submit a document evidencing that you are listed on the CARB Advanced Clean Fleets webpage as a compliant fleet.

Signature: _____________________________
Title: __________________________________
CARB Compliance
Rev 2/15/24 MC
10

Contract Purchase Agreement 3004593

Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 11

DocuSign Envelope ID: 4749B558-6FCA-43A5-91D4-B595639FE9FA

April, 2022
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine
Dear Vendor:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-ExecutiveOrder.pdf.

The EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.

This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctionsprograms-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

Please note that for any agreements or grants valued at $5 million or more you must report to the City of Roseville your compliance with economic sanctions including steps you have taken in response to Russia's actions in Ukraine, including, but not limited to, desisting from making new investments in, or engaging in financial transactions with, Russian entities, not transferring technology to Russia or Russian entities, and directly providing support to the government and people of Ukraine.

Sincerely,
4/25/2022
Shannon Wiest
City of Roseville
Purchasing and Warehouse Manager

1186 Lower River Road, Charleston, TN 37310
Phone: 423-336-4421 / Fax : 423-336-4682
Internet Address: www.olinchloralkali.com
Form Rev.: Nov. 2014
2025 BACC Chemical Bid Specific Deviation
BACC Bid 13-2025 – Sodium Hypochlorite
Olin is the largest producer/supplier of bulk sodium hypochlorite to municipal water treatment in North America and the state of California. We have successfully serviced the requirements of most of the BACC membership at one time or another in recent years. Olin looks forward to negotiating with individual BACC members to develop mutually agreeable terms and conditions for sale of sodium hypochlorite. We are committed to try to comply with the inclusive intent of this bid and shall continue to make all good faith efforts to mutually work individually with members of the BACC on servicing their unique requirements if recommended for award of their business. Since there are some individual requirements that are undisclosed or we may be unfamiliar with, if recommended for bid award, we will need to review and assess these case by case with individual members as advised in the bid. These may possibly include such things as follow:
• Unattended deliveries at unmanned sites to be deemed safe and mutually agreed upon case by case.
• Delivery requirements at new or unfamiliar remote sites requiring specialized metering or nonstandard bulk delivery equipment requirements to be assessed and agreed upon case by case.

Some member sites may not be serviceable by Olin after sites are reviewed and Olin reserves the right to make that determination.
• Product samples, when required for shipments, would need to be mutually agreed upon so as to provide a safe and secure process for samples to be supplied to protect drivers, site attendants and the environment.
• New delivery sites must successfully complete and meet Olin’s minimum safety and security requirements site questionnaire prior to first scheduled deliveries.

In addition, we would request consideration of the following issues:
• We would like to see the product specifications consistently align with meeting limits in current published NSF STD 60 and AWWA B-300-18 standards for 12.5 weight % sodium hypochlorite (including: pH of 12-14 to better align with free alkaline limits as noted in the bid; 12.5% AvCl minimum be revised to 11.9% AvCl (which equates to 12.5% NaOCl wt%); AvCl in gpl be removed or revised to match desired AvCl wt% and NaOCl wt%). Product is produced in a continuous manufacturing process to these quality certifications and making product to individual specifications by individual customer is not reasonably possible for standard operations. Our product specification and ISO lab analysis is included in the bid. • We would request “insoluble matter” be removed from individual COA’s reporting as this component is already managed through the “Filtration Limitations” testing noted on page 21. It cannot be analyzed and reported on the COA for every individual load without interrupting

1186 Lower River Road, Charleston, TN 37310
Phone: 423-336-4421 / Fax : 423-336-4682
Internet Address: www.olinchloralkali.com
Form Rev.: Nov. 2014
processes and timely delivery of orders. We have SPC data on regular sampling available upon request.
• Acceptance of orders delivered with a min. 72 hours ARO as a standard and 24 hours in emergencies.
• Acceptance of Olin corporate insurance coverages.
o Note: Olin does not maintain a separate pollution liability policy. The General Liability Policy contains coverage for Time Element/Sudden and Accidental Pollution Liability, and the Auto Liability Policy includes the Pollution Liability Broadened Coverage for Covered Autos (CA 9948).
o Insurance is Primary and Non-Contributory for Additional Insured's (applies to General Liability & Auto Liability only).
• We request the right by written notice to review and recover increases in the cost of products to Seller due to significant unanticipated increases in prevailing market energy costs effecting the costs of raw materials or finished product. Seller to provide reasonable explanations and independent public documentation for any requested price adjustments. • Full Truck-load Bulk Shipments – Bid pricing submitted is for bulk full truck-load, one-stop deliveries. Due to significant cost increases in transportation and fuel costs, additional adjustments for carrier charges for less than truck-load or split shipments may apply individually case by case as follows:
o Less than full truck-load shipments – Short shipments < 2,000 gals. may incur a $500 freight adder per shipment to the bulk delivered unit price upon invoice. o Mini-bulk Shipments – Shipments <1,500 gals. may incur a $800 freight adder per shipment to the delivered unit price upon invoice.
 Shipments of < 700 gals. may not physically be safely serviceable by Olin’s standard bulk tanker equipment. We can review any case by case. Olin reserves rights for final approval of very small aquatic and remote rural sites like Pt Reyes Station, Oakwood Lake Water well sites , City of Morgan Hill well sites, City of Stockton well sites, City of Turlock well sites, Roseville well sites, City of Morgan Hill well sites, DVC power plant, Contra Costa Water District pump stations, Diablo Water District, Pleasant Hill Aquatic, Yuba City swimming pool, Town of Discovery Bay and Dublin San Ramon Services District Reservoir 1A, 10A and 300B pumpstations. These type deliveries typically require specialized delivery equipment and we cannot safely service and meet min. Olin site safety requirements. If, at Olin’s sole discretion, it’s determined they can be safely serviceable with standard bulk delivery equipment, there will be a $2,200/ shipment freight surcharge plus stop charges added to base unit pricing per shipment for these specific requirements to cover the high-cost labor-intensive service required.

1186 Lower River Road, Charleston, TN 37310
Phone: 423-336-4421 / Fax : 423-336-4682
Internet Address: www.olinchloralkali.com
Form Rev.: Nov. 2014
 Split shipments involving more than one unloading stop per individual shipment may incur multi-stop carrier charges of $75/unloading stop after one free unloading stop per shipment.

City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.31
File #: 0203-07
Item ID: 2025-338
Title: 60kV Control and Relay Panels (RFQ 10-3417) - Purchase Order Contact: Sue Jessup 916-746-1107 [email protected]

SUMMARY
Staff recommends approval of a purchase order with Electrical Power Products, Inc. as the lowest responsive and responsible bidder for the purchase of 60kV control and relay panels. Adequate funding is available in the Electric Fund for this purchase. The total cost for the product is $288,568.51 ($267,813.00 + 7.75% tax). Additionally, staff recommends authority for the City Manager or his designee to approve change orders not exceeding ten percent (10%) of the total, for a maximum cost of $317,425.37.

RECOMMENDATION
Staff recommends that the City Council approve a purchase order with Electrical Power Products, Inc. as the lowest responsive and responsible bidder for the purchase of 60kV control and relay panels and adopt a resolution to authorize the City Manager or his designee to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract price.

BACKGROUND
The Roseville Power Plant#2 (RPP2) repower project is replacing the nearly 40-year-old existing units at the RPP2 site with the California Department of Water Resources’s new TM-2500 generators. The existing protection system for the RPP2 switchyard has surpassed its usable life. Replacing the 60kV control and relay panels allows Roseville Electric Utility to bring the switchyard up to current standards.

Staff issued Request for Quotes No. 10-3417 to solicit bids for the purchase and received five responses.

After evaluating all the bid submittals, Electrical Power Products was deemed the lowest responsive bidder. A formal bid was issued with the following responses:

Bidder Grand Total
Electrical Power Products $267,813.00
Des Moines, IA
Technology International $277,625.00
Lake Mary, FL
Schweitzer Engineering Laboratories $289,490.00
Pullman, WA
Avail Switchgear Systems $313,138.00
Millington, MD

Crown Technical Systems $328,209.00
Fontana, CA

FISCAL IMPACT
The total recommended spending authority for this purchase order is $288,568.51, which includes the base amount of $267,813.00 plus 7.75% tax. Authorized change orders, on an as-needed basis and up to a 10% contingency, could bring the total contract amount up to $317,425.37. Sufficient funding is available in the Electric Fund to support this purchase.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The purchase order for the 60kV control and relay panels meets the above criteria and is not subject to CEQA.

No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Sue Jessup, Buyer
Scott Pettingell, Finance Director
ATTACHMENTS:

1. Resolution 25-214

2. Bid Summary
REVIEWERS:

Sue Jessup, Finance Department - Purchasing Created/Initiated - 5/28/2025 Shannon Wiest, Finance Department - Purchasing Approved - 5/29/2025 Scott Pettingell, Finance Department - Budget Approved - 5/30/2025 Gretchen Hakala, City Attorney Department Approved - 5/30/2025 Katrina Six, City Clerk Department Approved - 6/4/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

RESOLUTION NO. 25-214
APPROVING A PURCHASE ORDER FOR 60KV CONTROL AND RELAY PANELS WHEREAS, a purchase order for 60kV Control and Relay Panels with between Electrical Power Products Inc., has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said purchase order is approved.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract price.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk

Line Item Bid
Bid Type
ExcelFormat Bid Tabulation Matrix
Version 1
Bid RFQ #10-3417 - 60kV Control and Relay Panels
End Date 2025-05-13 03:00 PM PDT
Vendor Crown Technical
Systems LLC
Electrical Power
Products, Inc.

Schweitzer Engineering
Laboratories, Inc.

Technology
International, Inc
Avail Enclosure
Systems LLC
Item Code Item Name Item Description Qty Unit Unit Price Unit Price Unit Price Unit Price Unit Price A-7
Combined Total: Transfer Item A-7
Unit Price to "Formal Invitation for
Bid and Award" page. 1 Each $328,209.00 $267,813.00 $289,490.00 $277,625.00 $313,138.00 Brand None AVAIL
Item Vendor Ref Number B225146 Q#41888 2505091-JH=0

City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.32
File #: 0203-06
Item ID: 2025-323
Title: Citywide Storage Array Expansion (RFQ 10-3418) - Purchase Order Contact: Becky Philipp 916-746-1110 [email protected]

SUMMARY
Staff recommends approving a purchase order with CDW Government, LLC, the lowest responsive and responsible bidder, for the purchase of citywide storage array expansion equipment in response to Request for Quotes No. 10-3418. The purchase order totals $116,216.96 and will be funded through Public, Educational, and Governmental (PEG) funds provided under the Cable Communications Policy Act of 1984. This purchase has no fiscal impact on the General Fund.

RECOMMENDATION
Staff recommends that the City Council approve a purchase order to CDW Government, LLC as the lowest responsive and responsible bidder for the purchase of Citywide Storage Array Expansion equipment in response to Request for Quotes No. 10-3418.

BACKGROUND
The City’s enterprise storage arrays are Hewlett Packard Enterprise Alletras, which offer a robust, citywide storage solution with features such as backups, deduplication, and compression. These arrays were originally provisioned based on five-year growth projections. However, staff in the Public Affairs and Communications Department (PAC) identified the need for a more effective storage solution. After testing the Alletra system and finding its capabilities well-suited to their requirements, PAC transitioned all data to the platform. To support PAC’s long-term storage needs without affecting the City’s overall growth capacity, expansion shelves are required to increase system capacity. IT will integrate the new shelves into the existing infrastructure with no system downtime.

A formal request for bid was issued with the following vendor responses:

Bidder Grand Total
CDW Government, LLC $116,216.96
Vernon Hills, IL
Can-Am Wireless, LLC $298,958.56
Corona, CA
Questivity, Inc. $270,585.35
Santa Clara, CA
vPrime Tech, Inc. $280,670.61
Houston, TX

Coquina Labs, Inc. $313,113.68
New York, NY
Kambrian Corporation $313,496.66
La Puente, CA

FISCAL IMPACT
The purchase order of $116,216.96 will be funded by available Public, Educational, and Governmental (PEG) funds provided under Cable Communications Policy Act of 1984. PEG funds were designed to support accessibility to public, educational, and governmental media and broadcasting. This purchase has no fiscal impact on the General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The purchase of the Citywide Storage Upgrade equipment meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

2. Remain fiscally responsible in a changing world

4. Invest in well-planned infrastructure and growth
Respectfully Submitted,
Becky Philipp, Purchasing Supervisor
Scott Pettingell, Finance Director
ATTACHMENTS:

REVIEWERS:

Becky Philipp, Finance Department - Purchasing Created/Initiated - 5/23/2025 Shannon Wiest, Finance Department - Purchasing Approved - 5/29/2025 Scott Pettingell, Finance Department - Budget Approved - 5/30/2025 Gretchen Hakala, City Attorney Department Approved - 5/30/2025 Katrina Six, City Clerk Department Approved - 6/4/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.33
File #: 0103-29
Item ID: 2025-324
Title: Roseville Natural Gas Financing Authority - Fiscal Year 2025-26 Budget Contact: Teri Quinlan 916-774-5316 [email protected]

SUMMARY
Staff recommends that the City Council, acting as the Roseville Natural Gas Financing Authority, adopt a resolution approving the Roseville Natural Gas Financing Authority (RNGFA) FY2025-26 budget. This budget document summarizes the projected revenues and expenditures for the RNGFA. Approval of the annual budget will not result in any new fiscal impacts.

RECOMMENDATION
Staff recommends that the City Council, acting as the Roseville Natural Gas Financing Authority, adopt a resolution approving the RNGFA FY2025-26 budget.

BACKGROUND
The Roseville Natural Gas Financing Authority (RNGFA) FY2025–26 budget includes $16,551,413 in debt service expenses, representing principal and interest payments on the 2007 Gas Revenue Bonds. These bonds were issued to finance the prepayment of natural gas used for power generation at the Roseville Energy Park.

FISCAL IMPACT
The budget document provides a financial summary of the revenues and expenses of the Roseville Natural Gas Financing Authority (RNGFA). Approval of the annual budget will have no new fiscal impact.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The FY2025-26 RNGFA budget meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

2. Remain fiscally responsible in a changing world
Respectfully Submitted,
Teri Quinlan, Accounting Manager
Scott Pettingell, Finance Director
ATTACHMENTS:

1. Resolution 1-25

2. Budget
REVIEWERS:

Teri Quinlan, Finance Department Created/Initiated - 5/28/2025 Scott Pettingell, Finance Department - Budget Approved - 5/30/2025 Gretchen Hakala, City Attorney Department Approved - 5/30/2025 Katrina Six, City Clerk Department Approved - 6/4/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

ROSEVILLE NATURAL GAS FINANCING AUTHORITY
RESOLUTION NO. 1-25
ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2025-26
WHEREAS, the Roseville Natural Gas Financing Authority has reviewed the proposed Roseville Natural Gas Financing Authority Budget FY2025-26; NOW, THEREFORE, the Roseville Natural Gas Financing Authority does hereby resolve that the attached Roseville Natural Gas Financing Authority Budget FY2025-26 is hereby approved.

PASSED AND ADOPTED by the Roseville Natural Gas Financing Authority this __ day of _______, 20___, by the following vote on roll call:

AYES AGENCY MEMBERS:

NOES AGENCY MEMBERS:

ABSENT AGENCY MEMBERS:
__________________________________
CHAIR
ATTEST:
_________________________________
Secretary

Roseville Natural Gas Financing Authority
Actual Budget Budget
FY2024 FY2025 FY2026

OPERATING REVENUES
Charges for Services $ 16,565,863 $ 16,611,031 $ 16,821,500 Use of Property and Money 586,542 - -
Other Revenue
Transfers In - Operating
Prior Year Encumbrance Carryover [1]
Total Revenues 17,152,405 16,611,031 16,821,500

LESS OPERATING EXPENSES
Roseville Natural Gas Finance Authority 251,373 21,250 17,500 Other Expenditures/Expenses
Transfers Out - Operating
Total Operating Expenses 251,373 21,250 17,500

LESS CAPITAL AND DEBT EXPENSES
Debt Service - Series 2007 Gas Revenue Bonds 16,553,418 16,589,781 16,551,413 Total Capital and Debt Expenses 16,553,418 16,589,781 16,551,413 INCREASE (DECREASE) FROM OPERATIONS 347,615 - 252,587
FUND BALANCE, BEGINNING OF YEAR 2,935,780 3,283,395 3,283,395 INCREASE (DECREASE) FROM OPERATIONS 347,615 - 252,587
FUND BALANCE, END OF YEAR $ 3,283,395 $ 3,283,395 $ 3,535,982

City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.34
File #: 0201 & 0201-01
Item ID: 2025-325
Title: Fiscal Year 2024-25 Year-End Budget Adjustments
Contact: Nancy Rothlisberger 916-774-5314 [email protected]

SUMMARY
Staff recommends approval of the year-end budget adjustments to the Fiscal Year (FY) 2024-25 budget to ensure compliance with the annual budget ordinance. The recommended year-end budget adjustments include: (1) American Rescue Plan Act Project Revenue, (2) FY2023-24 Roseville Finance Authority Refunding Bond Savings, (3) Neighborhood Park - Campus Oaks Revenue, (4) Community Development Block Grant Fund Transfer, (5) Community Facilities Districts Clean-Up, (6) Utility Charges Budget, (7) Traffic Mitigation Fund - Creekview Specific Plan Set-Aside Fund Budget, (8) Stone Point Community Facilities District 5 Capital Fund Budget, (9) Fleet Expansion Correction, and (10) Roseville Aquatics Complex – Joint Use Agreement with the Roseville Joint Union High School District. There are adequate resources available in all the impacted funds.

RECOMMENDATION
Staff recommends that the City Council adopt an ordinance to approve adjustments to the FY2024-25 budget.

BACKGROUND
Staff recommends the following adjustments to the FY2024-25 budget:

1. American Rescue Plan Act (ARPA) Project Revenue – This $5,887,036 budget adjustment is requested to recognize revenue for City Council-approved projects using federal American Rescue Plan Act (ARPA) funds.

2. FY2023-24 Roseville Finance Authority Savings Discount – This $690,980 budget adjustment is requested to transfer the Roseville Finance Authority 2017A bond refunding savings from FY2023-24 to the Citywide Park Fund and four Community Facilities Districts.

3. Neighborhood Park - Campus Oaks Revenue Increase – This budget adjustment is requested to increase the revenue budget in the Neighborhood Park - Campus Oaks Fund. According to the Development Agreement, the developer is reimbursing the City for the difference between the construction cost and the total citywide park fee credits allocated to the developer.

4. Community Development Block Grant Fund Transfer – This budget adjustment is requested to transfer funds from the CalHOME Fund to the Community Development Block Grant Fund to reimburse FY2023-24 administrative costs that should have been paid for by CalHOME instead of the Community Development Block Grant Fund.

5. Community Facilities Districts (CFD) Clean-Up – CFD pay-as-you-go payments are made at the end of the fiscal year in June, and the amounts are not calculated until after the FY2024-25 budget is adopted. This budget adjustment aligns the CFD budgets with the final levy and adjusts expense budgets to match where the payments are to be applied.

6. Utility Charges Budget Increase – This budget adjustment is requested to increase the Utility Charges – City Bills and Repairs and Maintenance budget in the Olympus Lighting and Landscape

District (LLD) Zone D fund, Northwest Roseville LLD Zone B fund, and the North Roseville Community Facilities District (CFD) Zone E fund due to increased utility rates and the need to increase watering to maintain the health of the landscaping in these districts and unexpected mainline irrigation repairs.

7. TMF-CVSP SAF Budget Increase – Staff recommends increasing the Capital Outlay - Improvements budget in the Traffic Mitigation Fund (TMF)-Creekview Specific Plan (CVSP) SetAside Fund to fund more reimbursements than initially anticipated. All expenses are for reimbursement to developers in the CVSP for roadway infrastructure and are 100% offset by TMF fees assessed and paid with building permits.

8. Stone Point Community Facilities District (CFD) 5 Capital Fund Budget – Staff recommends establishing a budget in the Stone Point Community Facilities District (CFD) 5 Capital Fund to purchase park benches and picnic tables at Piches Park.

9. Fleet Expansion Correction – This budget adjustment is requested to correct the FY2024-25 Capital Outlay - Vehicles budget within the Fleet Replacement Fund: (1) an addition of $448,061 in spending authority required to purchase additional vehicles for new positions approved with the FY2024-25 budget and (2) the reduction by $190,258 to correct the overstated budget carryforward, resulting in a net budget increase request of $257,803 in the Fleet Replacement Fund.

10. Roseville Aquatics Complex Joint Use Agreement with RJUHSD – The Parks, Recreation & Libraries Department is requesting a budget adjustment to true-up the budgets related to the joint use agreement with the Roseville Joint Union High School District (RJUHSD) for the Roseville Aquatics Complex (RAC): (1) increase the expense budget in the RAC Maintenance Fund for the RJHUSD's use of the RAC and related maintenance and equipment replacement costs in excess of the interest generated by the fund and RJUHSD's annual payment for calendar year 2024, (2) increase the reimbursed cost received in the Parks and Recreation Fee Funded Projects Fund and Equipment Replacement Fund for the RJUHSD's 2024 share of equipment replacement costs, and (3) reduce the reimbursed cost budget in the General Fund (Aquatics cost center) for lower than expected RJUHSD usage and maintenance pool costs, offset by a decrease in the utility charges budget. This budget adjustment decreases the Roseville Aquatics Maintenance fund balance by $9,995 and increases the fund balance in the Parks and Recreation Fee Funded Projects and Equipment Replacement funds by $1,189 and $18,435, respectively. There is no net effect on the General Fund.

FISCAL IMPACT
The recommended adjustments to the FY2024-25 budget will result in the changes in the table below. For fund balance reductions, there are adequate resources available in each fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The FY2024-25 year end budget adjustments meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

2. Remain fiscally responsible in a changing world
Respectfully Submitted,
Nancy Rothlisberger, Budget Manager
Scott Pettingell, Finance Director
ATTACHMENTS:

1. Ordinance 6962

REVIEWERS:

Nancy Rothlisberger, Finance Department - Budget Created/Initiated - 5/30/2025 Nancy Rothlisberger, Finance Department - Budget Approved - 5/30/2025 Scott Pettingell, Finance Department - Budget Approved - 6/2/2025 Gretchen Hakala, City Attorney Department Approved - 6/5/2025 Katrina Six, City Clerk Department Approved - 6/5/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

ORDINANCE NO. 6962

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2024-25

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2024-25, is hereby amended as listed on the attached year-end budget adjustments.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
REQUESTER NAME & TITLE:

PREPARER NAME & TITLE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
FISCAL YEAR:

ORDINANCE:

ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION

EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL -

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2280 4401 10001 5,887,036 Establish revenue budget for projects REVENUES/TRANSFERS IN TOTAL 5,887,036
NET ADJUSTMENT (5,887,036)

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2280 3601 00000 000000 5,887,036 Increase Federal Stimulus Reserve Fund - ARPA Fund Balance
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL 5,887,036
Justification for Budget Adjustment:

This $5,887,036 Budget Adjustment is requested to recognize revenue for City Council-approved projects using federal American Rescue Plan Act (ARPA) funds.

Nancy Rothlisberger, Budget Manager
Natalya Lakhno, Budget Analyst
Finance/Budget
2024-25

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
REQUESTER NAME & TITLE:

PREPARER NAME & TITLE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
FISCAL YEAR:

ORDINANCE:

ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3541 6810 10001 626,619 Increase transfers out to the City Wide Park Fund 3541 5569 10001 64,361 Increase expenditure budget
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 690,980

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3303 4810 10001 626,619 Increase transfers in from Roseville Finance Authority Capital Projects Fund
7416 4780 10001 2,319 Increase revenue budget
7420 4780 10001 15,938 Increase revenue budget
7421 4780 10001 20,378 Increase revenue budget
7422 4780 10001 25,726 Increase revenue budget
REVENUES/TRANSFERS IN TOTAL 690,980

NET ADJUSTMENT -

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3541 3601 00000 000000 (690,980) Decrease Roseville Finance Authority Capital Projects Fund Balance
3303 3601 00000 000000 626,619 Increase City Wide Park Fund Balance 7416 3601 00000 000000 2,319 Increase Stoneridge Parcel 1 CFD 1 Fund Balance 7420 3601 00000 000000 15,938 Increase Stoneridge West CFD 1 Fund Balance 7421 3601 00000 000000 20,378 Increase Stoneridge East CFD 1 Fund Balance 7422 3601 00000 000000 25,726 Increase Crocker Ranch CFD 1 Fund Balance

FUND BALANCE TOTAL -
Justification for Budget Adjustment:

Staff recommends this budget adjustment to record the RFA 2017A savings discount for FY2023-24 to the City Wide Park fund and four CFDs funds.

Nancy Rothlisberger, Budget Manager
Natalya Lakhno, Budget Analyst
Finance/Budget
2024-25

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION

EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL -

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3321 4790 58130 297,547 Increase revenue budget - Neighborhood Park - Campus Oaks
REVENUES/TRANSFERS IN TOTAL 297,547
NET ADJUSTMENT (297,547)

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3321 3601 00000 000000 297,547 Increase Neighborhood Park - Campus Oaks Fund Balance
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL 297,547
Justification for Budget Adjustment:

Parks, Recreation & Libraries is requesting a budget adjustment to increase the revenue budget in the Neighborhood Park - Campus Oaks Fund by $297,547. Per the Development Agreement, the developer is reimbursing the City for the difference between the cost of construction and the total citywide park fee credits given to the developer.

Nancy Rothlisberger, Budget Manager 2024-25
Lisa Saunders, Management Analyst
Parks, Recreation & Libraries

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2220 6801 54101 16,365 Increase Transfer Out Operating for Administrative Expenses EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 16,365

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2201 4801 54101 16,365 Increase Transfer In Operating for Administrative Expenses REVENUES/TRANSFERS IN TOTAL 16,365

NET ADJUSTMENT -

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2220 3601 00000 000000 (16,365) Decrease CalHOME Fund Balance 2201 3601 00000 000000 16,365 Increase Community Development Block Grant Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000

FUND BALANCE TOTAL -
Justification for Budget Adjustment:

This budget adjustment is requested to transfer $16,635 from 2220 - CalHOME to Fund to 2201 - Community Development Block Grant Fund to reimburse FY2023-24 administrative costs that should have been paid for by 2220 - CalHOME instead of Fund 2201 - Community Development Block Grant Fund. Adequate resources are available in 2220- CalHOME Fund.

Trisha Isom 2024-25
Trisha Isom
EDD Housing

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE:

PREPARER NAME & TITLE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
FISCAL YEAR:

ORDINANCE:

ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3015 5569 80301 174,853 Pay as you go payment to developer 7436 5569 80701 174,853 Moving funds to Capital fund 3015 for Developer Pay as you go payment
3017 5569 80301 262,361 Pay as you go payment to developer 7435 5569 80701 262,361 Moving funds to Capital fund 3017 for Developer Pay as you go payment
3018 5569 80301 738,549 Pay as you go payment to developer 7438 5569 80701 738,549 Moving funds to Capital fund 3018 for Developer Pay as you go payment
7424 6620 82001 7,800 Increase for consultant fees for delinquency management
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 2,359,326

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3015 4780 80301 174,853 Moving funds to Capital fund 3015 for Developer Pay as you go payment
3017 4780 80301 262,361 Moving funds to Capital fund 3017 for Developer Pay as you go payment
3018 4780 80301 738,549 Moving funds to Capital fund 3018 for Developer Pay as you go payment
REVENUES/TRANSFERS IN TOTAL 1,175,763
NET ADJUSTMENT 1,183,563

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
7436 3601 00000 000000 (174,853) Decrease Villages at Sierra Vista CFD 1 Fund Balance 7435 3601 00000 000000 (262,361) Decrease Westpark Federico CFD 1 Fund Balance 7438 3601 00000 000000 (738,549) Decrease The Ranch at Sierra Vista CFD 1 Fund Balance
7424 3601 00000 000000 (7,800) Decrease Fiddyment Ranch CFD 1 - Public Facilities Fund Balance
FUND BALANCE TOTAL (1,183,563)
Justification for Budget Adjustment:

Staff recommends this budget adjustment to establish budgets for CFD pay-as-you-go payments and true up some CFD expenditures that will be processed at the end of the fiscal year and whose amounts were not calculated until after the FY2024-25 budget was adopted.

Jeannine Thrash, Management Analyst
Jeannine Thrash, Management Analyst
Finance/Administration
2024-25

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE:

PREPARER NAME & TITLE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
FISCAL YEAR:

ORDINANCE:

ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment

DESCRIPTION
2007 5453 80201 1,000 Increase utilities budget in Olympus LLD Zone D 2007 5423 80201 1,500 Increase repairs and maintenance budget in Olympus LLD Zone D
2009 5453 80201 500 Increase utilities budget in Northwest LLD Zone B 2118 5453 80251 1,000 Increase utilities budget in North Roseville CFD Zone E EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 4,000

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment

DESCRIPTION

REVENUES/TRANSFERS IN TOTAL -
NET ADJUSTMENT 4,000

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment

DESCRIPTION
2007 3601 00000 000000 (2,500) Decrease Olympus Pointe LLD Zone D Residential Fund Balance
2009 3601 00000 000000 (500) Decrease North West Roseville LLD Zone B Fund Balance
2118 3601 00000 000000 (1,000) Decrease North Roseville CFD 2 SD Zone E Fund Balance
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (4,000)
Justification for Budget Adjustment:

The Parks, Recreation & Libraries department is requesting a budget adjustment of $4,000 to increase the Utility Charges – City Bills and Repairs and Maintenance budget in the Olympus Lighting and Landscape District (LLD) Zone D fund, Northwest Roseville LLD Zone B fund, and the North Roseville Community Facilities District (CFD) Zone E fund. This budget adjustment is needed due to increased utilities rates and the need to increase watering to maintain the health of the landscaping in these districts and unexpected mainline irrigation repairs.

Eric Dexter, Parks and Open Space Superintendent
Anita Kwong, Management Analyst
Parks, Recreation & Libraries
2024-25

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE:

PREPARER NAME & TITLE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
FISCAL YEAR:

ORDINANCE:

ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3153 6545 66080 270,000 Increase Capital Outlay - Improvements Budget EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 270,000

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION

REVENUES/TRANSFERS IN TOTAL -
NET ADJUSTMENT 270,000

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3153 3601 00000 000000 (270,000) Decrease TMF - CVSP SAF Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (270,000)
Justification for Budget Adjustment:

This $270,000 Budget Adjustment is requested to increase the Capital Outlay - Improvements budget in the TMF-CVSP Set-Aside Fund to fund more reimbursements than originally anticipated. All expenses are for reimbursement to developers in the Creekview Specific Plan for roadway infrastructure and are 100% offset by Traffic Mitigation Impact Fees assessed and paid with building permits.

Stacie Marchetti, Management Analyst II
Natalya Lakhno, Budget Analyst
Development Services
2024-25

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE:

PREPARER NAME & TITLE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
FISCAL YEAR:

ORDINANCE:

ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3009 6546 80301 16,000 Establish budget for the purchase of park benches and picnic tables at Piches Park
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 16,000

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION

REVENUES/TRANSFERS IN TOTAL -
NET ADJUSTMENT 16,000

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3009 3601 00000 000000 (16,000) Decrease Stone Point CFD 5 Capital Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (16,000)
Justification for Budget Adjustment:

The Parks, Recreation & Libraries department is requesting a budget adjustment of $16,000 to establish a budget in the Stone Point Community Facilities District (CFD) 5 Capital Fund (3009) to purchase park benches and picnic tables at Piches Park. The Stone Point CFD 5 Capital Fund (3009) has bond refund savings to be used for improvements in Stone Point CFD 1 or 5. Piches Park is within the Stone Point CFD 1.

Eric Dexter, Parks and Open Space Superintendent
Anita Kwong, Management Analyst
Parks, Recreation & Libraries
2024-25

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
4005 6552 62601 448,061 Increase budget for fleet expansion related to FY2024-25 newly approved positions
4005 6552 62601 (190,258) Decrease FY2023-24 carryover budget which was overstated due to a negative encumbrance of $95,129
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 257,803

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION

REVENUES/TRANSFERS IN TOTAL -
NET ADJUSTMENT 257,803

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
4005 3601 00000 000000 (257,803) Decrease Fleet Replacement Fund Balance 3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (257,803)
Justification for Budget Adjustment:

This budget adjustment is requested to correct the FY2025 Capital Outlay - Vehicles budget within the Fleet Replacement Fund. The adopted budget did not include $448,061 in spending authority required to purchase additional vehicles for new positions approved with the FY2025 budget. Additionally, the FY2024 to FY2025 budget carryforward related to open encumbrances for the Fleet Division inadvertently included a negative encumbrance of $95,129, resulting in an overstatement of the budget carryforward of $190,258. This budget adjustment request for (1) an additional $448,061 of vehicle purchasing authority and (2) the reduction by $190,258 to correct the overstated budget carryforward, result in a net budget increase request of $257,803 in the Fleet Replacement Fund.

Paula Beckman / Budget Analyst 2024-25
Paula Beckman / Budget Analyst
Finance / Budget

REQUEST FOR BUDGET ADJUSTMENT
Updated 11/22/2024
Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCALYEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2551 5911 58260 9,995 Increase reimbursed cost budget for the RJUHSD's 2024 share of pool usage and maintenance costs
3131 5912 58260 (1,189)
Increase reimbursed cost received budget in the Parks and Recreation Fee Funded Projects Fund for RJUHSD's 2024
share of equipment costs
4031 5912 58260 (18,435)
Increase reimbursed cost received budget in the Equipment Replacement Fund for RJUHSD's 2024 share of equipment
costs
1001 5912 58260 9,629
Decrease reimbursed cost received budget in the General Fund (Aquatics cost center) for lower than expected
RJUHSD usage and maintenance pool costs
1001 5455 58260 (9,629) Decrease utility charges budget to cover the decrease in reimbursed costs received in 58260 Aquatics
EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL (9,629)

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment

REVENUES/TRANSFERSIN TOTAL -
NET ADJUSTMENT (9,629)

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2551 3601 00000 000000 (9,995) Decrease Roseville Aquatics Maintenance Fund Balance 3131 3601 00000 000000 1,189 Increase Parks and Recreation Fee Funded Projects Fund Balance
4031 3601 00000 000000 18,435 Increase Equipment Replacement Fund Balance 3601 00000 000000
FUND BALANCETOTAL 9,629
Justification for Budget Adjustment:

The Parks, Recreation & Libraries Department is requesting a budget adjustment to true-up the budgets related to a joint use agreement with the Roseville Joint Union High School District (RJUHSD) for the Roseville Aquatics Complex (RAC):
1) Increase the expense budget in the RAC Maintenance Fund for the RJHUSD's use of the RAC and related maintenance and equipment replacement costs in excess of the interest generated by the fund and RJUHSD's annual payment for calendar year 2024. 2) Increase the reimbursed cost received in the Parks and Recreation Fee Funded Projects Fund and Equipment Replacement Fund for the RJUHSD's 2024 share of equipment replacement costs.
3) Decrease the reimbursed cost received budget in the General Fund (Aquatics cost center) for lower than expected RJUHSD usage and maintenance pool costs, offset by a decrease in the utility chargesbudget.

This budget adjustment decreases the Roseville Aquatics Maintenance fund balance by $9,995 and increases the fund balance in the Parks and Recreation Fee Funded Projects and Equipment Replacement funds by $1,189 and $18,435, respectively. There is no net effect on the General Fund.

Scott Marchetti, Management Analyst 2024-25
Scott Marchetti, Management Analyst
Parks, Recreation & Libraries

City Council
Communication
Meeting Date: 6/18/2025
Item #: VII.35
File #: 0203-06
Item ID: 2025-329
Title: Multi-Function Printer - Contract Purchase Agreement Contact: Dylan Cook 916-774-5159 [email protected]

SUMMARY
Staff recommends approval of a contract purchase agreement renewal with J.J.R. Enterprises, Inc. dba Caltronics Business Systems to provide copier lease and printing services. As part of the agreement, the City is required to execute leases with a third party to receive the multi-functional printers. The annual cost of the one-year agreement will not exceed $320,000. Funding is included in the proposed FY2025-26 operating budgets for City departments in the General Fund, enterprise funds, and internal service funds.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager or his designee to execute a contract purchase agreement, third party lease agreements, and any other documents necessary to implement the services under contract purchase agreement 3003760 between the City of Roseville and J.J.R. Enterprises, Inc. dba Caltronics Business Systems to provide copier lease and printing services for all City departments.

BACKGROUND
Request for Proposals (RFP) No. 12-001 for a Print Management Solution was completed in June 2018, resulting in the issuing of an initial five-year contract. The City’s current printing contract with J.J. R Enterprises, Inc dba Caltronics Business Systems expires at the end of June 2025. This contract purchase agreement renewal extends that contract to June 30, 2026.

FISCAL IMPACT
The total estimated cost of this service is $320,000 for FY2025-26. Funding is included in the proposed FY2025-26 operating budgets for City departments in the General Fund, enterprise funds, and internal service funds.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Approval of a contract purchase agreement for multi-function printers meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services
Respectfully Submitted,

Dylan Cook, Information Technology Client Services Supervisor Hong Sae, Chief Information Officer
ATTACHMENTS:

1. Resolution 25-209

2. Contract Purchase Agreement
REVIEWERS:

Dylan Cook, Information Technology Department - Infrastructure Solutions Created/Initiated - 5/27/2025 Karl Grover, Information Technology Department - Infrastructure Solutions Approved - 6/2/2025 Hong Sae, Information Technology Department Approved - 6/2/2025 Gretchen Hakala, City Attorney Department Approved - 6/2/2025 Katrina Six, City Clerk Department Approved - 6/4/2025
Ryan DeVore, City Manager Department - Assistant City Manager Approved - 6/5/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 6/5/2025 Michelle Sheidenberger, City Attorney Department Approved - 6/6/2025 Dominick Casey, City Manager Department - City Manager Approved - 6/6/2025 Katrina Six, City Clerk Department Final Approval - 6/6/2025

RESOLUTION NO. 25-209

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND J.J.R. ENTERPRISES, INC. DBA CALTRONICS BUSINESS

SYSTEMS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a contract purchase agreement (3004578) to provide copier lease and printing services, by and between the City of Roseville and J.J.R. Enterprises, Inc. dba Caltronics Business Systems, has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said contract purchase agreement is hereby approved and the City Manager or his designee, is authorized to execute the contract purchase agreement, third party lease agreements, and any other documents necessary to implement services, on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Contract Purchase Agreement 3004578
Supplier Details:

Company Caltronics Business Systems
Contact Mason Magleby
Address JJR Enterprises Inc File 2388
1801 W Olympic Blvd
Pasadena, CA 91199
Submit your response to:

Company City of Roseville
Contact "Becky" Rebecca Philipp
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1110
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1