Agenda Packet — Salinas City Council, June 18, 2024 (part 3 of 9)

City of Salinas Page 1 of 1 Printed on 6/17/2024
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200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
City of Salinas
Meeting Minutes - Unofficial
City Council
Mayor Kimbley Craig
Councilmembers:

Carla Viviana González, District 1 - Tony Barrera, District 2 VACANT, District 3 - Orlando Osornio, District 4
Andrew Sandoval, District 5 - Anthony Rocha, District 6 Rene Mendez, City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
5:00 PM SHERWOOD HALL
940 N. Main Street, Salinas, California
Tuesday, June 4, 2024

SPECIAL MEETING

STATE OF THE CITY ADDRESS
5:00 P.M. PLEDGE OF ALLEGIANCE

ROLL CALL
Councilmember Orlando Osornio
Councilmember Anthony Rocha
Councilmember Jose Andrew Sandoval
Mayor Kimbley Craig

Present: 4 -
Councilmember Tony Barrera
Councilmember Carla Viviana Gonzalez

Absent: 2 -

WELCOME
5:10 P.M. PUBLIC COMMENT
Received public comment from members of the public in attendance.

RECESSED FOR A BREAK FROM 5:30 P.M. TO 6:00 P.M. FOR CITY MANAGER RENE MENDEZ MEET & GREET.
6:00 P.M. STATE OF THE CITY ADDRESS
Received State of the City Address from Mayor Kimbley Craig. 6:30 P.M. CITY MANAGER REMARKS
Received remarks from City Manager Rene Mendez.
7:00 P.M. ADJOURNMENT
Meeting adjourned at 6:45 p.m..

City of Salinas Page 1
City Council Meeting Minutes - Unofficial June 4, 2024
APPROVED:
__________________________
Mayor/Chair
ATTEST:
__________________________
City Clerk/Secretary
City of Salinas Page 2
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-361, Version: 1
Financial Claims
Approve financial claims report.

City of Salinas Page 1 of 1 Printed on 6/14/2024
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Number Date Status Payee Name
Transaction
Amount
475549 06/06/2024 Open Anthony Cardoza $386.19
475550 06/06/2024 Open Joyce Burnett $187.75
475551 06/06/2024 Open 259 Holdings Ltd LLC dba Microscope World $3,571.38 475552 06/06/2024 Open Ace Hardware $69.88
475553 06/06/2024 Open Acme Car Wash (William Pierce Inc) $1,200.00 475554 06/06/2024 Open Alco Water $23,082.53
475555 06/06/2024 Open Alert-All Corporation $619.99
475556 06/06/2024 Open Alhambra and Sierra Spring DS Waters of America LP $861.72 475557 06/06/2024 Open Amazon.Com $161.27
475558 06/06/2024 Open American Supply Company $2,911.50 475559 06/06/2024 Open American Textile and Supply Inc $614.35 475560 06/06/2024 Open Ana Rueda De Vidales dba JAV Language Solutions $1,955.76 475561 06/06/2024 Open Arrowhead Forensics $1,200.34
475562 06/06/2024 Open Assured Aggregates Company Inc $1,442.79 475563 06/06/2024 Open AT&T Mobility $349.04
475564 06/06/2024 Open AT&T Mobility $120.89
475565 06/06/2024 Open Badge Frame, Inc $1,027.23
475566 06/06/2024 Open BrightView Landscape Services, Inc $4,048.33 475567 06/06/2024 Open California Coast Uniform Company Inc $110.00 475568 06/06/2024 Open California Towing and Transport $34,125.50 475569 06/06/2024 Open California Water Service $1,281.12 475570 06/06/2024 Open CDW Government LLC $9,135.71
475571 06/06/2024 Open Condor Security Of America Inc $5,918.72 475572 06/06/2024 Open CSG Consultants $18,018.00
475573 06/06/2024 Open Dataflow Business Systems Inc $9,040.71 475574 06/06/2024 Open Docks and Doors LLC $599.58
475575 06/06/2024 Open Don Chapin Inc $3,977.61
475576 06/06/2024 Open Dudek $12,923.55
475577 06/06/2024 Open East Bay Tire Company $6,610.14
475578 06/06/2024 Open EBSCO Industries, Inc dba EBSCO, EBSCO Information $348.21 475579 06/06/2024 Open Economic & Planning Systems, Inc. $10,660.00 475580 06/06/2024 Open Elani Trejo Petty Cash $70.00
475581 06/06/2024 Open Elmer's Auto Parts $588.07
475582 06/06/2024 Open Environmental Systems, Inc of Northern California $18,750.00 475583 06/06/2024 Open Evident $2,203.74
475584 06/06/2024 Open Faronics Technologies USA Inc $966.00 475585 06/06/2024 Open Fastenal Company $1,699.03
475586 06/06/2024 Open Ferguson Holdings, Inc dba Ferguson Waterworks $641.59 475587 06/06/2024 Open Flock Group Inc dba Flock Safety $254,000.00 475588 06/06/2024 Open Glasswork by Design $720.00
475589 06/06/2024 Open Golden State Truck and Trailer Repair $5,557.79 475590 06/06/2024 Open Goldfarb and Lipman $3,541.50
475591 06/06/2024 Open Granite Rock Co $226.98
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 6/3/2024 - To Payment Date: 6/12/2024 user: Josephine Fernandez Pages: 1 of 3 Wednesday, June 12, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 6/3/2024 - To Payment Date: 6/12/2024 475592 06/06/2024 Open Green Valley Industrial Supply $794.68 475593 06/06/2024 Open Harris and Associates $37,177.00 475594 06/06/2024 Open Hydro Turf $17.90
475595 06/06/2024 Open Interstate Battery System Inc $327.53 475596 06/06/2024 Open Iteris Inc $27,889.34
475597 06/06/2024 Open Jesse And Evan Inc dba La Plaza Bakery $625.13 475598 06/06/2024 Open Jimmy Vanhove dba Precision K9 $4,600.00 475599 06/06/2024 Open Joel Teuber dba Silent 6 LLC $1,996.00 475600 06/06/2024 Open Johnson Associates $256.47
475601 06/06/2024 Open Jose Adrian Garcia Ramos dba Shredding Source Solu $540.00 475602 06/06/2024 Open Jose Luis Corral dba Salinas Pizza $289.62 475603 06/06/2024 Open Juan Romero Jr. dba Exclusive Tinting $220.00 475604 06/06/2024 Open Kimley Horn And Assoc Inc $40,345.58 475605 06/06/2024 Open L.N. Curtis & Sons $2,008.88
475606 06/06/2024 Open Martin's Irrigation Supply, Inc $1,483.95 475607 06/06/2024 Open McCulloch Towing $456.00
475608 06/06/2024 Open Michel W. Davenas $300.00
475609 06/06/2024 Open Mike Signs $607.65
475610 06/06/2024 Open Mission Communications, LLC $6,225.00 475611 06/06/2024 Open Monterey County Office of the District Attorney $20,153.00 475612 06/06/2024 Open Monterey Sanitary Supply Inc Altius Medical $2,503.23 475613 06/06/2024 Open Moore Wallace dba RR Donnelley $959.30 475614 06/06/2024 Open Motorola Solutions, Inc $211,473.58 475615 06/06/2024 Open Municipal Maintenance Equipment dba MME $3,098.69 475616 06/06/2024 Open My Chevrolet $59.44
475617 06/06/2024 Open O'Reilly Auto Parts $22.67
475618 06/06/2024 Open Office Depot Business Service Division $1,880.85 475619 06/06/2024 Open One Workplace L Ferrari, LLC dba Peninsula Busines $7,964.52 475620 06/06/2024 Open Pacific Coast Flag $668.93
475621 06/06/2024 Open Pacific Gas and Electric Company $2,195.12 475622 06/06/2024 Open Pacific Gas and Electric Company $20,155.82 475623 06/06/2024 Open Pedro C Estrada Dba Estrada Janitorial Service $66,070.00 475624 06/06/2024 Open Peninsula Messenger, LLC $225.00 475625 06/06/2024 Open Petsmart $290.57
475626 06/06/2024 Open Place Works Inc $24,441.02
475627 06/06/2024 Open PLM Lender Services Inc $862.50
475628 06/06/2024 Open Professional Police Supply, Inc dba Adamson Police $22,152.64 475629 06/06/2024 Open Proforce Marketing Inc dba Proforce Law Enforcemen $7,113.28 475630 06/06/2024 Open Pure Gold Forensics, Inc $1,895.00 475631 06/06/2024 Open Rexel USA, Inc dba Platt Electric Supply $1,368.89 475632 06/06/2024 Open Rincon Consultants, Inc. $2,066.00 475633 06/06/2024 Open Rogue Fitness dba Coulter Ventures, LLC $6,091.43 475634 06/06/2024 Open Salinas Hometown Heroes Banners Committee $8,000.00 user: Josephine Fernandez Pages: 2 of 3 Wednesday, June 12, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 6/3/2024 - To Payment Date: 6/12/2024 475635 06/06/2024 Open Same Day Shred $60.00
475636 06/06/2024 Open San Diego Police Equipment Company $18,499.85 475637 06/06/2024 Open San Lorenzo Lumber $110.01
475638 06/06/2024 Open Sentry Alarm System $534.00
475639 06/06/2024 Open Shawn Miguel Russell dba Russell Investigations $4,229.91 475640 06/06/2024 Open Smart and Final Iris $1,047.05
475641 06/06/2024 Open Smith and Enright Landscaping $4,552.00 475642 06/06/2024 Open Stanley Steemer $423.20
475643 06/06/2024 Open Stommel Inc dba Lehr $2,135.38
475644 06/06/2024 Open Sturdy Oil Company $2,931.10
475645 06/06/2024 Open Target Pest Control $145.00
475646 06/06/2024 Open TechSmith Corporation $291.98
475647 06/06/2024 Open TFD Unlimited LLC dba TFD Supplies $300.45 475648 06/06/2024 Open Todd Hearnsberger dba TH Electric $2,464.09 475649 06/06/2024 Open U.S. Bank National Association ND $34,679.29 475650 06/06/2024 Open University Corporation at Monterey Bay $2,602.50 475651 06/06/2024 Open Valley Fabrication Inc $258.91
475652 06/06/2024 Open Valley Saw Shop $3,088.48
475653 06/06/2024 Open Verizon Wireless $40.01
475654 06/06/2024 Open Voyager $417.99
475655 06/06/2024 Open W W Grainger Inc $1,064.43
475656 06/06/2024 Open Wald, Ruhnke & Dost Architects, LLP $900.00 475657 06/06/2024 Open Wallace Group A California Corporation $45,828.17 475658 06/06/2024 Open Walmart c/o Capitol One $2,173.34 475659 06/06/2024 Open WCAF, LLC dba Watsonville Ford $1,620.04 475660 06/06/2024 Open WCDJR LLC dba Watsonville Chrysler Dodge Jeep Ram $677.82 475661 06/06/2024 Open Witmer Associates Inc $45.82
475662 06/07/2024 Open Jennifer Bontrager $32,705.41
Type Check Totals: $1,147,222.93
General Account - General Account Totals
user: Josephine Fernandez Pages: 3 of 3 Wednesday, June 12, 2024 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-155, Version: 1
Boronda Road Congestion Relief Project Phase 1, CIP 9510 Approve a Resolution approving the plans and specifications for the Boronda Road Congestion Relief Project Phase 1, CIP No. 9510; and award contract to Granite Construction Company for the Boronda Road Congestion Relief Project Phase 1, CIP No. 9510 in the amount of $15,637,796.93 (Base Bid minus Items 142, 143, 144 Plus Items 145, 146, 147, 148,149); and approve a transfer of funds in the amount of $5,300,000 to CIP 9510 - Boronda Road Congestion Relief Project.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 18, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PE, LS, DIRECTOR
BY: JOSIE LANTACA, ASSISTANT ENGINEER
TITLE: BORONDA ROAD CONGESTION RELIEF PROJECT PHASE 1,
CIP 9510
RECOMMENDED MOTION:

A motion to:
1) Approve the plans and specifications for the Boronda Road Congestion Relief Project Phase 1, CIP No. 9510; and
2) Approve award of contract to Granite Construction Company for the Boronda Road Congestion Relief Project Phase 1, CIP No. 9510 in the amount of $15,637,796.93 (Base Bid minus Items 142, 143, 144 Plus Items 145, 146, 147, 148,149); and 3) Approve a transfer of funds from Fund 2306 – (Development Fees – Arterial) in the amount of $5,300,000 to CIP 9510 – Boronda Road Congestion Relief Project.

EXECUTIVE SUMMARY:

The Boronda Road Congestion Relief Project proposes to widen East Boronda Road into a fourlane roadway (two-lanes in each direction) between Dartmouth Way and Independence Boulevard, and to construct roundabouts at McKinnon Street, El Dorado Drive, Natividad Road, and Independence Boulevard. The project will be built in phases to accommodate funding availability.

Phase 1 will build the McKinnon Roundabout with the associated improvements from east of Dartmouth Way to a point between McKinnon Street and El Dorado Drive. The Phase 1 project was advertised for bidding on February 26, 2024, and bids were opened on May 28, 2024, with Granite Construction Company as the apparent low bidder. The bid exceeds the Engineer’s estimate and additional funds will need to be allocated for the project.

BACKGROUND:

The Boronda Road Congestion Relief Project proposes to widen East Boronda Road into a fourlane roadway (two-lanes at each direction) between Dartmouth Way and Independence Boulevard, and to construct roundabouts at McKinnon Street, El Dorado Drive, Natividad Road, and Page | 2
Independence Boulevard. In May 2017, City Council approved the roundabout concept at the intersections identified above along with Hemingway Drive through Resolution No. 21169.

The Project is planned to be built in phases to accommodate funding availability. Phase 1 will build the McKinnon Roundabout and associated improvements from east of Dartmouth Way to a point between McKinnon Street and El Dorado Drive. Phase 1 will include the following improvements:

1. Widen East Boronda Road from east of Dartmouth Way to east of McKinnon Street from two lanes to four lanes;

2. Construct a multi‐lane roundabout at McKinnon Street;

3. Relocate existing agricultural ditches along the north side of East Boronda Road north of the improvements;

4. Construct stormwater treatment facilities and bioretention facilities to mitigate runoff from the improvements;

5. Construct buffered bike lanes;

6. Construct shared‐use paths at the roundabout;

7. Install a flashing beacon system or other approved pedestrian activated beacon at the pedestrian crossing;

8. Construct bus pullouts, street lighting, sidewalks, ADA-compliant curb ramps at all crosswalks; and install storm drain lines, sanitary sewer mainline and extensions, and pavement delineation and street signs; and landscaping.

On February 26, 2024, the Phase 1 project was advertised for bidding, and bids were opened on May 28, 2024, with the following results (see attached Bid Tabulation Sheet for details):

Contractor
Total Bid
(Base Bid minus Items 142, 143, 144
Plus Items 145, 146, 147, 148,149)
Granite Construction Company (Watsonville, CA) $15,637,796.93 A. Teichert & Son, Inc. (Pleasanton, CA) $15,888,717.00 Goodfellow Bros. California, LLC (Livermore, CA) $16,421,119.00 The Don Chapin Co., Inc. (Salinas, CA) $16,822,000.00
Engineer’s Estimate $13,650,549.00
Granite Construction Company (Granite) is the apparent low bidder. Granite’s bid is about 14.6% more than the Engineer’s estimate. One of the reasons for the higher bid might be due to inflation.

Bid item options related to the type of landscaping were presented as alternate bid items. The base bid landscaping system is mainly a combination of grasses and small shrubs, while the bid alternate landscaping system has some natural arrangement of cobble, boulders, grasses, and small shrubs.

Staff recommends awarding the project to Granite Construction Company, the apparent low bidder, in the amount of $15,637,796.93 (Base Bid minus Items 142, 143, 144 Plus Items 145, 146, 147, 148,149). This award deducts the base bid landscaping system and adds the bid alternate landscaping system.

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The provision of the “Local Purchasing Preference Ordinance” is applicable to this project, and Granite Construction Company is a local business firm.

CEQA CONSIDERATION:

The environmental impacts of the project have been analyzed in accordance with CEQA guidelines. An Initial Study (IS) was prepared to evaluate the potential impacts associated with the project. Based upon review of the IS, the proposed project will not have a significant effect on the environment because the mitigation measures outlined in the Mitigation Monitoring and Reporting Program (MMRP) have been included in the project.

A Mitigated Negative Declaration (MND) was prepared for this project pursuant to the provisions of CEQA, and on November 3, 2020, the Salinas City Council adopted and approved the MND and MMRP for the project.

In addition, the following Environmental Permits have been received for Phases 1 & 2 of the Project:

A. Central Coast Regional Water Quality Control Board (Water Board):

Section 401 Permit/Water Quality Certification wasissued by the Water Board last October 2021.

B. US Army Corps of Engineers (USACE):

USACE Nationwide Permit (NWP) (for Phases 1 & 2) was received on May 9, 2023. a. On April 24, 2023, a reinitiated Biological Opinion was issued by the US Fish and Wildlife Service, through the USACE consultation process. The reinitiated BO contains environmental measures to minimize effects to California red-legged frogs and California tiger salamanders.
b. A Consistency Determination dated September 22, 2023, was issued by the California Department of Fish and Wildlife. The Determination states that the Service’s incidental take statement and accompanying revised BO are consistent with the California Endangered Species Act (CESA).

STRATEGIC PLAN INITIATIVE:

The project addresses the City Council’s Strategic Goals of Infrastructure and Environmental Sustainability, and Economic Development.

DEPARTMENTAL COORDINATION:

The planning phase of this Project involved coordination between Public Works, Community Development, Finance, and Legal Departments. Public Works Department led the Project and closely coordinated with Community Development and Legal Departments in the review of the CEQA documents, and coordination with the West Area Specific Plan and the Central Area Specific Plan to ensure consistency with the projects.

Public Works Department coordinated the preparation of the project plans, specifications, and estimates with Wallace Group, the project designer. Public Works also administered the bidding process, and will manage MNS Engineers, Inc., the construction manager and inspector, during Page | 4
construction. Finance Department manages the proper disbursement of funds and will be involved with reporting requirements of certain grants/funds.

FISCAL AND SUSTAINABILITY IMPACT:

Funding sources for the project includes the following:

Measure G (Resolution No. 22507) $5,500,000
Development Fees - Arterial $5,818,176
Gas Tax $1,000,000
Measure X – Transportation Safety & Investment Plan $2,318,918 Regional Surface Transportation Program fund through TAMC (Competitive Grant)
$4,000,000
Air District Grant $400,000
Total $19,037,094
Expenditures (encumbered & expended through June 5, 2024) ($3,527,916) Currently Available $15,509,178
Expenditures include spent and encumbered funds for the project’s environmental, preliminary design, and detailed design phases.

The estimated construction costs, including soft costs, for this Phase 1 project is $20,764,584.93.

Below is a summary of the projected costs:

Construction Cost (Granite’s Bid) $15,637,796.93
Contingencies (12%) $1,876,540.00
Construction Management Services (MNS Engineers, Inc.) $1,829,248.00 Construction Support – Design (Wallace Group) $400,000.00 Administrative Overhead (2 years) $100,000.00
City Staff Project Management (2%) $312,700.00
Environmental Mitigation (Sparling Ranch) (Phase 1 & 2a) $608,300.00 Total Estimated Construction Costs $20,764,584.93
Funding Gap ($5,255,406.90)
Based on the bid received and the estimated costs, insufficient funds are available to proceed with project award. A transfer of funds from Fund 2306 – “Development Fees – Arterial” (a.k.a. Traffic Fee Ordinance (TFO) account) in the amount of $5,300,000 is recommended in order to proceed with the project award and construction and close the funding gap.

The 2010 TFO Update listed Boronda Road Widening (Project #20) as one of the projects to be partially funded with TFO funds. The construction costs since then have greatly escalated such that the cost shown on the 2010 TFO is no longer viable even with the application of the Engineering News Record (ENR) Index. The $5,300,000 is more than the Phase 1 share of costs per the 2010 TFO.

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ATTACHMENTS:

Resolution
Location Map
Bid Tabulations

Page 1 of 2 ends

RESOLUTION NO. (N.C.S.)
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS; AUTHORIZING BID

AWARD AND EXECUTION OF CONTRACT TO GRANITE CONSTRUCTION COMPANY; AND APPROVING THE TRANSFER OF FUNDS FROM FUND 2306 – (DEVELOPMENT FEES – ARTERIAL) TO CIP 9510 – BORONDA ROAD

CONGESTION RELIEF PROJECT
WHEREAS, the Boronda Road Congestion Relief Project, CIP No. 9510 is one of the identified priority projects in the current CIP; and
WHEREAS, on February 26, 2024, the Boronda Road Congestion Relief Project Phase 1; CIP No. 9510 was advertised for bidding; and
WHEREAS, representatives of the City Clerk of Salinas on May 28, 2024, at a public meeting held virtually via Zoom, publicly opened, examined, and declared all bids or proposals received via PlanetBids, an electronic bid advertisement website for the Boronda Road Congestion Relief Project Phase 1; CIP No. 9510 in accordance with the plans and specifications for such work on file in the office of the City Clerk; and
WHEREAS, the lowest bidder, Granite Construction Company, submitted a bid that is

14.6% above the engineering estimate, but is reasonable; and WHEREAS, City staff thereupon reported the results of the bidding to the City Council at its regular meeting on June 18, 2024, and the Council in open session at said meeting examined the report of staff.

NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas City Charter Section

13.1 and City Code Section 12-21, in reference to the Boronda Road Congestion Relief Project Phase 1, CIP No. 9510, that all of said bids or proposals are rejected except the bid of Granite Construction Company, (hereinafter referred to as “Successful Bidder”), being the lowest and best bid, which is hereby accepted. The subject contract is hereby awarded to said Successful Bidder for the sum of $15,637,796.93 (Base Bid minus Items 142, 143, 144 Plus Items 145, 146, 147, 148,149), and more specifically at the unit prices particularly set forth and contained in the Proposal for the Boronda Road Congestion Relief Project Phase 1, CIP No. 9510, of said Successful Bidder previously filed in the office of the City Clerk on May 28, 2024. Said sum shall be paid by the City of Salinas to said Successful Bidder in cash, lawful money of the United States of America, payable at the time and in the manner specified in the plans and specifications and contract documents for the project filed in the office of the City Clerk, entitled “Boronda Road Congestion Relief Project Phase 1, CIP No. 9510”; and
BE IT FURTHER RESOLVED that said plans and specifications are hereby accepted and adopted for said work and are also referred to for all of the details and particulars thereof, and said plans and specifications are by reference incorporated in and hereby made a part of this resolution; and
BE IT FURTHER RESOLVED that the Mayor of Salinas is hereby authorized and

Page 2 of 2 ends

directed on behalf of the City of Salinas to execute a contract consistent with the Proposal of said Successful Bidder for said work; and
BE IT FURTHER RESOLVED that the transfer of funds from Fund 2306 (Development Fees – Arterial) in the amount of $5,300,000 to CIP 9510 – Boronda Road Congestion Relief Project is hereby approved.

PASSED AND APPROVED this 18th day of June 2018, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk

LOCATION MAP
BID TABULATION
Boronda Road Congestion Relief Project Phase 1; Project No. 9510 Drawing No. 8259
Item # Item Code Item Description
Unit of
Measure Quantity Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 070030 LEAD COMPLIANCE PLAN LS 1 $4,500.00 $4,500.00 $1,800.00 $1,800.00 $2,000.00 $2,000.00 $3,900.00 $3,900.00 $5,000.00 $5,000.00 2 100100 DEVELOP WATER SUPPLY LS 1 $10,000.00 $10,000.00 $20,000.00 $20,000.00 $146,000.00 $146,000.00 $25,000.00 $25,000.00 $40,000.00 $40,000.00 3 10xxxx RESIDENT ENGINEER’S OFFICE LS 1 $132,000.00 $132,000.00 $240,700.00 $240,700.00 $128,000.00 $128,000.00 $125,300.00 $125,300.00 $190,000.00 $190,000.00 4 120090 CONSTRUCTION AREA SIGNS LS 1 $26,000.00 $26,000.00 $27,000.00 $27,000.00 $27,000.00 $27,000.00 $30,400.00 $30,400.00 $104,000.00 $104,000.00 5 120100 TRAFFIC CONTROL SYSTEM LS 1 $250,000.00 $250,000.00 $330,000.00 $330,000.00 $485,487.00 $485,487.00 $601,200.00 $601,200.00 $497,000.00 $497,000.00 6 120120 TYPE III BARRICADE EA 10 $150.00 $1,500.00 $300.00 $3,000.00 $80.00 $800.00 $90.10 $901.00 $2,000.00 $20,000.00 7 120149 TEMPORARY PAVEMENT MARKING (PAINT) SF 1370 $6.00 $8,220.00 $17.00 $23,290.00 $17.00 $23,290.00 $4.50 $6,165.00 $5.00 $6,850.00 8 120159 TEMPORARY TRAFFIC STRIPE (PAINT) LF 18400 $1.00 $18,400.00 $2.60 $47,840.00 $2.60 $47,840.00 $2.25 $41,400.00 $2.60 $47,840.00 9 120165 CHANNELIZER (SURFACE MOUNTED) EA 390 $62.00 $24,180.00 $40.00 $15,600.00 $40.00 $15,600.00 $51.50 $20,085.00 $176.00 $68,640.00 10 128601 TEMPORARY SIGNAL SYSTEM LS 1 $320,000.00 $320,000.00 $124,000.00 $124,000.00 $400,000.00 $400,000.00 $420,000.00 $420,000.00 $720,000.00 $720,000.00 11 128652 PORTABLE CHANGEABLE MESSAGE SIGN EA 6 $8,500.00 $51,000.00 $13,550.00 $81,300.00 $15,000.00 $90,000.00 $22,000.00 $132,000.00 $33,000.00 $198,000.00 12 129000 TEMPORARY BARRIER SYSTEM LF 3880 $30.00 $116,400.00 $37.00 $143,560.00 $35.00 $135,800.00 $33.90 $131,532.00 $34.00 $131,920.00 13 129110 TEMPORARY CRASH CUSHION SYSTEM EA 13 $4,000.00 $52,000.00 $4,500.00 $58,500.00 $6,000.00 $78,000.00 $5,100.00 $66,300.00 $10,000.00 $130,000.00 14 130100 JOB SITE MANAGEMENT LS 1 $80,000.00 $80,000.00 $60,000.00 $60,000.00 $140,000.00 $140,000.00 $98,900.00 $98,900.00 $38,000.00 $38,000.00 15 130300 PREPARE STORM WATER POLLUTION PREVENTION PLAN LS 1 $8,000.00 $8,000.00 $2,795.00 $2,795.00 $3,000.00 $3,000.00 $4,500.00 $4,500.00 $4,500.00 $4,500.00 16 130310 RAIN EVENT ACTION PLAN EA 30 $500.00 $15,000.00 $300.00 $9,000.00 $125.00 $3,750.00 $141.00 $4,230.00 $1.00 $30.00 17 130320 STORM WATER SAMPLING AND ANALYSIS DAY EA 20 $500.00 $10,000.00 $330.00 $6,600.00 $425.00 $8,500.00 $479.00 $9,580.00 $600.00 $12,000.00 18 130330 STORM WATER ANNUAL REPORT EA 3 $2,000.00 $6,000.00 $1,175.00 $3,525.00 $1,500.00 $4,500.00 $1,700.00 $5,100.00 $2,000.00 $6,000.00 19 130620 TEMPORARY DRAINAGE INLET PROTECTION EA 69 $400.00 $27,600.00 $300.00 $20,700.00 $300.00 $20,700.00 $295.00 $20,355.00 $300.00 $20,700.00 20 130640 TEMPORARY FIBER ROLL LF 4000 $5.00 $20,000.00 $10.00 $40,000.00 $5.00 $20,000.00 $7.00 $28,000.00 $6.60 $26,400.00 21 130710 TEMPORARY CONSTRUCTION ENTRANCE EA 1 $7,000.00 $7,000.00 $6,500.00 $6,500.00 $8,000.00 $8,000.00 $9,000.00 $9,000.00 $10,000.00 $10,000.00 22 130730 STREET SWEEPING LS 1 $40,000.00 $40,000.00 $50,000.00 $50,000.00 $170,000.00 $170,000.00 $93,400.00 $93,400.00 $100,000.00 $100,000.00 23 130900 TEMPORARY CONCRETE WASHOUT LS 1 $6,500.00 $6,500.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $2,200.00 $2,200.00 $2,500.00 $2,500.00 24 141101
REMOVE YELLOW PAINTED TRAFFIC STRIPE (HAZARDOUS WASTE) LF 5580 $3.00 $16,740.00 $6.50 $36,270.00 $6.50 $36,270.00 $2.25 $12,555.00 $2.70 $15,066.00 25 15XXXX SUBSURFACE UTILITY LOCATION LS 1 $70,000.00 $70,000.00 $70,000.00 $70,000.00 $180,000.00 $180,000.00 $52,300.00 $52,300.00 $19,000.00 $19,000.00 26 160110 TEMPORARY HIGH‐VISIBILITY FENCE LF 2830 $6.00 $16,980.00 $10.00 $28,300.00 $6.00 $16,980.00 $5.60 $15,848.00 $7.00 $19,810.00 27 17XXXX REMOVE TREE EA 18 $2,000.00 $36,000.00 $1,200.00 $21,600.00 $1,000.00 $18,000.00 $777.00 $13,986.00 $1,000.00 $18,000.00 28 170103 CLEARING AND GRUBBING LS 1 $64,000.00 $64,000.00 $40,000.00 $40,000.00 $64,000.00 $64,000.00 $22,400.00 $22,400.00 $12,000.00 $12,000.00 29 190101 ROADWAY EXCAVATION CY 11400 $55.00 $627,000.00 $50.00 $570,000.00 $100.00 $1,140,000.00 $97.30 $1,109,220.00 $80.00 $912,000.00 30 190101 ROADWAY EXCAVATION (UNSUITABLE MATERIAL) CY 3720 $55.00 $204,600.00 $27.00 $100,440.00 $35.00 $130,200.00 $9.00 $33,480.00 $35.00 $130,200.00 31 193119 LEAN CONCRETE BACKFILL (SEEPAGE COLLAR) CY 5 $450.00 $2,250.00 $300.00 $1,500.00 $1,300.00 $6,500.00 $2,600.00 $13,000.00 $15,000.00 $75,000.00 32 194001 DITCH EXCAVATION CY 2040 $60.00 $122,400.00 $60.00 $122,400.00 $9.00 $18,360.00 $9.70 $19,788.00 $25.00 $51,000.00 33 198010 IMPORTED BORROW CY 100 $150.00 $15,000.00 $10.00 $1,000.00 $30.00 $3,000.00 $77.60 $7,760.00 $77.00 $7,700.00 34 20000x LANDSCAPE PLANTING (BASE BID) LS 1 $795,000.00 $795,000.00 $983,223.89 $983,223.89 $968,298.00 $968,298.00 $837,400.00 $837,400.00 $677,000.00 $677,000.00 35 20000x LANDSCAPE IRRIGATION SYSTEM (BASE BID) LS 1 $342,000.00 $342,000.00 $569,139.10 $569,139.10 $468,720.00 $468,720.00 $529,600.00 $529,600.00 $463,000.00 $463,000.00 36 20000x BIORETENTION SOIL MEDIA CY 1300 $150.00 $195,000.00 $178.61 $232,193.00 $140.00 $182,000.00 $140.00 $182,000.00 $140.00 $182,000.00 37 200114 ROCK BLANKET SQFT 2280 $40.00 $91,200.00 $27.00 $61,560.00 $23.00 $52,440.00 $31.50 $71,820.00 $23.00 $52,440.00 38 20000X PLANT ESTABLISHMENT PERIOD (1 YEAR)(BASE BID) LS 1 $48,000.00 $48,000.00 $50,858.04 $50,858.04 $90,000.00 $90,000.00 $51,800.00 $51,800.00 $90,000.00 $90,000.00 39 208817 4" WELDED STEEL PIPE CONDUIT LF 260 $180.00 $46,800.00 $48.86 $12,703.60 $72.00 $18,720.00 $175.00 $45,500.00 $135.00 $35,100.00 40 208818 6" WELDED STEEL PIPE CONDUIT LF 140 $220.00 $30,800.00 $70.19 $9,826.60 $82.00 $11,480.00 $214.00 $29,960.00 $135.00 $18,900.00 41 210430 HYDROSEED SQFT 91500 $0.25 $22,875.00 $0.16 $14,640.00 $0.10 $9,150.00 $0.25 $22,875.00 $0.30 $27,450.00 42 240200 CEMENT (CEMENT STABILIZED SOIL) TON 710 $235.00 $166,850.00 $215.00 $152,650.00 $215.00 $152,650.00 $271.00 $192,410.00 $290.00 $205,900.00 43 240300 CEMENT STABILIZED SOIL SQYD 20200 $15.00 $303,000.00 $10.00 $202,000.00 $10.00 $202,000.00 $10.90 $220,180.00 $11.00 $222,200.00 Bid awarded on ____________ by Salinas City Council by Resolution No.____________ (NCS) to ___________ for the sum of $___________ for Items _______. All other bids were rejected and bid bonds returned.Dated this ___ day of_____, 2024._____________________________________________City Clerk Bid Opening: 5/28/2024 @ 2:00 PM, Virtual via ZoomProject Coordinator: Josie Lantaca The Don Chapin Co., Inc.

Salinas. CA 93907
(831) 449‐4273
560 Crazy Horse Cyn Rd
PROPOSAL ITEMS:

Engineer's Estimate
Goodfellow Bros. California, LLC
50 Contractors Street
Livermore, CA 94551
(925) 449‐5764
Granite Construction Company
580 West Beach Street
Watsonville, CA 95076
(831) 763‐6100
A. Teichert & Son, Inc. dba Teichert
Construction
5200 Franklin Dr, Ste 115
Pleasanton, CA 94588
(925) 621‐5700
1 of 4 J:\p\9510 East Boronda Road Improvements\2024 Bid Documents and Addenda\Bid Opening Docs\9510 Bid Tab BID TABULATION
Boronda Road Congestion Relief Project Phase 1; Project No. 9510 Drawing No. 8259
Bid Opening: 5/28/2024 @ 2:00 PM, Virtual via ZoomProject Coordinator: Josie Lantaca The Don Chapin Co., Inc.

Salinas. CA 93907
(831) 449‐4273
560 Crazy Horse Cyn Rd
Engineer's Estimate
Goodfellow Bros. California, LLC
50 Contractors Street
Livermore, CA 94551
(925) 449‐5764
Granite Construction Company
580 West Beach Street
Watsonville, CA 95076
(831) 763‐6100
A. Teichert & Son, Inc. dba Teichert
Construction
5200 Franklin Dr, Ste 115
Pleasanton, CA 94588
(925) 621‐5700
44 260200 OPEN‐GRADED AGGREGATE CY 1810 $77.00 $139,370.00 $150.00 $271,500.00 $140.00 $253,400.00 $148.00 $267,880.00 $183.00 $331,230.00 45 260203 CLASS 2 AGGREGATE BASE CY 3950 $120.00 $474,000.00 $95.00 $375,250.00 $140.00 $553,000.00 $108.00 $426,600.00 $180.00 $711,000.00 46 303010 FULL DEPTH RECYCLING‐NO STABILIZER SQYD 12000 $4.00 $48,000.00 $2.00 $24,000.00 $6.00 $72,000.00 $4.60 $55,200.00 $18.50 $222,000.00 47 36xxxx DIGOUTS CY 150 $380.00 $57,000.00 $470.00 $70,500.00 $500.00 $75,000.00 $498.00 $74,700.00 $700.00 $105,000.00 48 377501 SLURRY SEAL SF 53800 $1.20 $64,560.00 $1.00 $53,800.00 $1.00 $53,800.00 $1.30 $69,940.00 $2.00 $107,600.00 49 390132 HOT MIX ASPHALT (TYPE A) TON 7540 $180.00 $1,357,200.00 $153.00 $1,153,620.00 $195.00 $1,470,300.00 $160.00 $1,206,400.00 $210.00 $1,583,400.00 50 393005 GEOSYNTHETIC PAVEMENT INTERLAYER (PAVING MAT) SQYD 6520 $3.00 $19,560.00 $4.57 $29,796.40 $3.50 $22,820.00 $5.15 $33,578.00 $6.00 $39,120.00 51 394073 PLACE HOT MIX ASPHALT DIKE (TYPE A) LF 200 $35.00 $7,000.00 $14.00 $2,800.00 $20.00 $4,000.00 $20.50 $4,100.00 $22.00 $4,400.00 52 394076 PLACE HOT MIX ASPHALT DIKE (TYPE E) LF 660 $22.00 $14,520.00 $12.00 $7,920.00 $20.00 $13,200.00 $18.90 $12,474.00 $22.00 $14,520.00 53 398200 COLD PLANE ASPHALT CONCRETE PAVEMENT SQYD 6520 $16.00 $104,320.00 $4.00 $26,080.00 $4.00 $26,080.00 $4.80 $31,296.00 $8.00 $52,160.00 54 418005 REMOVE CONCRETE PAVEMENT SQYD 140 $50.00 $7,000.00 $74.00 $10,360.00 $50.00 $7,000.00 $17.70 $2,478.00 $50.00 $7,000.00 55 510505c 6'x6' STORM DRAIN VAULT EA 1 $30,000.00 $30,000.00 $87,000.00 $87,000.00 $26,000.00 $26,000.00 $34,900.00 $34,900.00 $59,000.00 $59,000.00 56 510506d STORM DRAIN JUNCTION STRUCTURE EA 1 $46,000.00 $46,000.00 $206,500.00 $206,500.00 $170,000.00 $170,000.00 $126,100.00 $126,100.00 $175,000.00 $175,000.00 57 510507e EAST DITCH INLET STRUCTURE EA 1 $53,000.00 $53,000.00 $90,000.00 $90,000.00 $46,000.00 $46,000.00 $34,900.00 $34,900.00 $87,000.00 $87,000.00 58 510508f DRAINAGE INLET ‐ CITY STANDARD TYPE "A" EA 2 $6,700.00 $13,400.00 $8,300.00 $16,600.00 $4,000.00 $8,000.00 $4,300.00 $8,600.00 $7,000.00 $14,000.00 59 510509g DRAINAGE INLET ‐ CITY STANDARD TYPE "E" EA 2 $6,700.00 $13,400.00 $7,200.00 $14,400.00 $4,700.00 $9,400.00 $4,300.00 $8,600.00 $5,500.00 $11,000.00 60 510511i CITY STANDARD TYPE "A" STORM DRAIN MANHOLE EA 11 $12,000.00 $132,000.00 $13,200.00 $145,200.00 $7,600.00 $83,600.00 $10,200.00 $112,200.00 $12,000.00 $132,000.00 61 510512j CITY STANDARD TYPE "B" STORM DRAIN MANHOLE EA 2 $14,000.00 $28,000.00 $28,000.00 $56,000.00 $19,000.00 $38,000.00 $30,400.00 $60,800.00 $58,000.00 $116,000.00 62 510513k CITY STANDARD TYPE "A" SANITARY SEWER MANHOLE EA 4 $15,960.00 $63,840.00 $40,000.00 $160,000.00 $27,000.00 $108,000.00 $25,300.00 $101,200.00 $36,500.00 $146,000.00 63 510514l MINOR CONCRETE (MINOR STRUCTURE‐CHECK DAMS SW 131) (FINAL PAY) CY 1 $1,783.00 $1,783.00 $2,800.00 $2,800.00 $4,150.00 $4,150.00 $8,400.00 $8,400.00 $5,000.00 $5,000.00 64 568062 PEDESTRIAN BARRICADE EA 6 $2,000.00 $12,000.00 $1,050.00 $6,300.00 $1,050.00 $6,300.00 $1,500.00 $9,000.00 $6,000.00 $36,000.00 65 641107 18" PVC‐SDR 26 SEWER PIPE LF 1270 $170.00 $215,900.00 $420.00 $533,400.00 $280.00 $355,600.00 $332.00 $421,640.00 $281.00 $356,870.00 66 650010 12" REINFORCED CONCRETE PIPE LF 100 $143.00 $14,300.00 $387.00 $38,700.00 $275.00 $27,500.00 $220.00 $22,000.00 $234.00 $23,400.00 67 650012 15" REINFORCED CONCRETE PIPE LF 450 $210.00 $94,500.00 $345.00 $155,250.00 $270.00 $121,500.00 $186.00 $83,700.00 $250.00 $112,500.00 68 650014 18" REINFORCED CONCRETE PIPE LF 61 $310.00 $18,910.00 $350.00 $21,350.00 $500.00 $30,500.00 $853.00 $52,033.00 $520.00 $31,720.00 69 650018 24" REINFORCED CONCRETE PIPE LF 2320 $190.00 $440,800.00 $335.00 $777,200.00 $200.00 $464,000.00 $180.00 $417,600.00 $254.00 $589,280.00 70 650042 60" REINFORCED CONCRETE PIPE LF 280 $700.00 $196,000.00 $1,200.00 $336,000.00 $740.00 $207,200.00 $704.00 $197,120.00 $1,600.00 $448,000.00 71 680285
4" PERFORATED PLASTIC PIPE UNDERDRAIN (CENTRAL ISLAND) LF 270 $16.00 $4,320.00 $39.00 $10,530.00 $32.00 $8,640.00 $92.10 $24,867.00 $66.00 $17,820.00 72 680285
4" PERFORATED PLASTIC PIPE UNDERDRAIN (BIORETENTION AREA) LF 3070 $16.00 $49,120.00 $39.00 $119,730.00 $21.00 $64,470.00 $11.80 $36,226.00 $14.00 $42,980.00 73 682022 CLASS 1 PERMEABLE MATERIAL (BLANKET) CY 33 $136.00 $4,488.00 $470.00 $15,510.00 $240.00 $7,920.00 $311.00 $10,263.00 $120.00 $3,960.00 74 682042 CLASS 2 PERMEABLE MATERIAL CY 110 $148.00 $16,280.00 $235.00 $25,850.00 $160.00 $17,600.00 $208.00 $22,880.00 $260.00 $28,600.00 75 698601 GEOMEMBRANE (WATER BARRIER) SQYD 965 $23.00 $22,195.00 $5.00 $4,825.00 $10.00 $9,650.00 $20.80 $20,072.00 $26.00 $25,090.00 76 700617 DRAINAGE INLET MARKER EA 4 $120.00 $480.00 $100.00 $400.00 $40.00 $160.00 $45.00 $180.00 $450.00 $1,800.00 77 700XXX FLOW THROUGH TREATMENT DEVICE EA 1 $27,000.00 $27,000.00 $52,000.00 $52,000.00 $30,000.00 $30,000.00 $32,700.00 $32,700.00 $45,000.00 $45,000.00 78 707117 36" PRECAST CONCRETE PIPE INLET (CT STD GCP DRAINAGE INLET) EA 1 $6,900.00 $6,900.00 $8,000.00 $8,000.00 $3,500.00 $3,500.00 $4,100.00 $4,100.00 $15,000.00 $15,000.00 79 70710x OVERFLOW STRUCTURE WITH BEEHIVE GRATE (CITY SW 140) EA 15 $3,000.00 $45,000.00 $8,000.00 $120,000.00 $5,500.00 $82,500.00 $5,900.00 $88,500.00 $8,000.00 $120,000.00 80 70710x BIORETENTION INLET STRUCTURE EA 2 $3,000.00 $6,000.00 $4,000.00 $8,000.00 $4,000.00 $8,000.00 $3,000.00 $6,000.00 $7,500.00 $15,000.00 81 710100 ABANDON CULVERT EA 3 $3,170.00 $9,510.00 $4,200.00 $12,600.00 $5,000.00 $15,000.00 $9,600.00 $28,800.00 $11,000.00 $33,000.00 82 710136 REMOVE 18" PIPE LF 12 $50.00 $600.00 $170.00 $2,040.00 $400.00 $4,800.00 $169.00 $2,028.00 $525.00 $6,300.00 83 710150 REMOVE INLET EA 6 $1,800.00 $10,800.00 $2,400.00 $14,400.00 $1,000.00 $6,000.00 $845.00 $5,070.00 $1,700.00 $10,200.00 84 710152 REMOVE DITCH INLET STRUCTURE EA 1 $3,600.00 $3,600.00 $3,800.00 $3,800.00 $6,500.00 $6,500.00 $6,800.00 $6,800.00 $10,000.00 $10,000.00 85 710156 REMOVE MANHOLE EA 1 $1,830.00 $1,830.00 $5,500.00 $5,500.00 $1,200.00 $1,200.00 $2,300.00 $2,300.00 $5,000.00 $5,000.00 86 710212 ADJUST MANHOLE TO GRADE EA 5 $1,300.00 $6,500.00 $4,500.00 $22,500.00 $2,000.00 $10,000.00 $1,500.00 $7,500.00 $5,000.00 $25,000.00 87 710368 ABANDON CULVERT BACKFILL CY 34 $265.00 $9,010.00 $620.00 $21,080.00 $400.00 $13,600.00 $327.00 $11,118.00 $270.00 $9,180.00 88 723095 ROCK SLOPE PROTECTION (20 lb, Class I, METHOD B) CY 35 $128.00 $4,480.00 $740.00 $25,900.00 $300.00 $10,500.00 $563.00 $19,705.00 $300.00 $10,500.00 89 729011 ROCK SLOPE PROTECTION FABRIC (CLASS 8) SQFT 950 $12.00 $11,400.00 $5.00 $4,750.00 $3.00 $2,850.00 $1.10 $1,045.00 $0.60 $570.00 90 730010 MINOR CONCRETE (CURB‐Vert) LF 870 $50.00 $43,500.00 $77.00 $66,990.00 $43.00 $37,410.00 $33.80 $29,406.00 $56.00 $48,720.00 91 730010 MINOR CONCRETE (CURB‐Vert‐DEEP) LF 610 $150.00 $91,500.00 $154.00 $93,940.00 $110.00 $67,100.00 $140.00 $85,400.00 $142.00 $86,620.00 92 730010 MINOR CONCRETE (CURB‐TYPE B) LF 1890 $50.00 $94,500.00 $90.00 $170,100.00 $44.00 $83,160.00 $65.30 $123,417.00 $53.00 $100,170.00 93 730010 MINOR CONCRETE (CURB‐MONOLITHIC) LF 300 $50.00 $15,000.00 $116.00 $34,800.00 $40.00 $12,000.00 $31.50 $9,450.00 $40.00 $12,000.00 94 730010 MINOR CONCRETE (CURB‐TYPE R) LF 420 $100.00 $42,000.00 $96.00 $40,320.00 $63.00 $26,460.00 $204.00 $85,680.00 $70.00 $29,400.00 95 730045 MINOR CONCRETE (CROSS GUTTER) CY 23 $2,200.00 $50,600.00 $950.00 $21,850.00 $800.00 $18,400.00 $929.00 $21,367.00 $1,000.00 $23,000.00 2 of 4 J:\p\9510 East Boronda Road Improvements\2024 Bid Documents and Addenda\Bid Opening Docs\9510 Bid Tab BID TABULATION
Boronda Road Congestion Relief Project Phase 1; Project No. 9510 Drawing No. 8259
Bid Opening: 5/28/2024 @ 2:00 PM, Virtual via ZoomProject Coordinator: Josie Lantaca The Don Chapin Co., Inc.

Salinas. CA 93907
(831) 449‐4273
560 Crazy Horse Cyn Rd
Engineer's Estimate
Goodfellow Bros. California, LLC
50 Contractors Street
Livermore, CA 94551
(925) 449‐5764
Granite Construction Company
580 West Beach Street
Watsonville, CA 95076
(831) 763‐6100
A. Teichert & Son, Inc. dba Teichert
Construction
5200 Franklin Dr, Ste 115
Pleasanton, CA 94588
(925) 621‐5700
96 730070 DETECTABLE WARNING SURFACE SQFT 430 $50.00 $21,500.00 $50.00 $21,500.00 $40.00 $17,200.00 $34.90 $15,007.00 $21.00 $9,030.00 97 731502 CURB CUT INLET (SW 121) EA 43 $750.00 $32,250.00 $850.00 $36,550.00 $175.00 $7,525.00 $5,100.00 $219,300.00 $1,600.00 $68,800.00 98 731502x CONCRETE BRACE CY 1 $1,800.00 $1,800.00 $2,800.00 $2,800.00 $4,100.00 $4,100.00 $2,300.00 $2,300.00 $5,500.00 $5,500.00 99 731504 MINOR CONCRETE (CURB‐TYPE C) LF 1650 $70.00 $115,500.00 $90.00 $148,500.00 $70.00 $115,500.00 $78.80 $130,020.00 $79.00 $130,350.00 100 731504 MINOR CONCRETE (CURB‐TYPE C‐DEEP) LF 1260 $175.00 $220,500.00 $140.00 $176,400.00 $125.00 $157,500.00 $208.00 $262,080.00 $168.00 $211,680.00 101 731504 MINOR CONCRETE (CURB‐TYPE C MOD) LF 250 $70.00 $17,500.00 $74.00 $18,500.00 $70.00 $17,500.00 $67.60 $16,900.00 $64.00 $16,000.00 102 731504 MINOR CONCRETE (CURB‐TYPE C MOD 2) LF 330 $70.00 $23,100.00 $88.00 $29,040.00 $70.00 $23,100.00 $67.60 $22,308.00 $63.00 $20,790.00 103 731504 MINOR CONCRETE (CURB‐TYPE C MOD‐DEEP) LF 1870 $175.00 $327,250.00 $135.00 $252,450.00 $115.00 $215,050.00 $185.00 $345,950.00 $194.00 $362,780.00 104 731504 MINOR CONCRETE (CURB‐TYPE C MOD‐2‐DEEP) LF 2960 $175.00 $518,000.00 $135.00 $399,600.00 $110.00 $325,600.00 $179.00 $529,840.00 $151.00 $446,960.00 105 731521 MINOR CONCRETE (SIDEWALK) CY 250 $1,300.00 $325,000.00 $1,300.00 $325,000.00 $750.00 $187,500.00 $943.00 $235,750.00 $640.00 $160,000.00 106 731623 MINOR CONCRETE (CURB RAMP) CY 26 $1,500.00 $39,000.00 $2,200.00 $57,200.00 $1,500.00 $39,000.00 $1,800.00 $46,800.00 $2,100.00 $54,600.00 107 731710 REMOVE CONCRETE CURB LF 20 $20.00 $400.00 $224.00 $4,480.00 $55.00 $1,100.00 $4.95 $99.00 $15.00 $300.00 108 731780 REMOVE CONCRETE SIDEWALK SQYD 980 $40.00 $39,200.00 $50.00 $49,000.00 $17.00 $16,660.00 $10.90 $10,682.00 $18.00 $17,640.00 109 731840 REMOVE CONCRETE (CURB AND GUTTER) LF 2100 $15.00 $31,500.00 $10.00 $21,000.00 $20.00 $42,000.00 $6.10 $12,810.00 $11.00 $23,100.00 110 734XXX 8" PORTLAND CEMENT CONCRETE PAVEMENT CY 65 $1,300.00 $84,500.00 $1,000.00 $65,000.00 $850.00 $55,250.00 $929.00 $60,385.00 $785.00 $51,025.00 111 734XXX
TRUCK APRON CONCRETE PAVEMENT (COLORED & STAMPED) CY 60 $1,500.00 $90,000.00 $1,600.00 $96,000.00 $1,150.00 $69,000.00 $2,200.00 $132,000.00 $1,150.00 $69,000.00 112 750001 MISCELLANEOUS IRON AND STEEL (FINAL PAY) LB 13000 $4.20 $54,600.00 $3.00 $39,000.00 $5.00 $65,000.00 $1.15 $14,950.00 $1.20 $15,600.00 113 77xxxx RELOCATE MONUMENT SIGN EA 2 $5,000.00 $10,000.00 $5,000.00 $10,000.00 $5,000.00 $10,000.00 $845.00 $1,690.00 $3,500.00 $7,000.00 114 780260 REMOVE AND REPLACE MONUMENT EA 1 $5,000.00 $5,000.00 $3,800.00 $3,800.00 $5,000.00 $5,000.00 $17,500.00 $17,500.00 $5,000.00 $5,000.00 115 780250 ADJUST MONUMENT BOX TO GRADE EA 1 $1,400.00 $1,400.00 $3,800.00 $3,800.00 $1,300.00 $1,300.00 $2,900.00 $2,900.00 $4,000.00 $4,000.00 116 78XXXX ADJUST VALVE BOX FRAME AND COVER TO GRADE EA 14 $1,000.00 $14,000.00 $2,100.00 $29,400.00 $1,300.00 $18,200.00 $1,400.00 $19,600.00 $1,650.00 $23,100.00 117 79xxxx CONSTRUCTION SURVEY LS 1 $121,000.00 $121,000.00 $130,000.00 $130,000.00 $80,000.00 $80,000.00 $123,300.00 $123,300.00 $150,000.00 $150,000.00 118 81XXXX LANE SEPARATION SYSTEM LF 560 $80.00 $44,800.00 $150.00 $84,000.00 $150.00 $84,000.00 $169.00 $94,640.00 $210.00 $117,600.00 119 810230 PAVEMENT MARKER (RETROREFLECTIVE) EA 440 $8.00 $3,520.00 $10.50 $4,620.00 $11.00 $4,840.00 $11.30 $4,972.00 $13.00 $5,720.00 120 820131 OBJECT MARKER (TYPE K) EA 4 $85.00 $340.00 $45.00 $180.00 $45.00 $180.00 $51.00 $204.00 $240.00 $960.00 121 820133 OBJECT MARKER (TYPE N) EA 7 $100.00 $700.00 $55.00 $385.00 $55.00 $385.00 $62.00 $434.00 $270.00 $1,890.00 122 820250 REMOVE ROADSIDE SIGN EA 14 $125.00 $1,750.00 $125.00 $1,750.00 $125.00 $1,750.00 $141.00 $1,974.00 $125.00 $1,750.00 123 820590 RELOCATE ROADSIDE SIGN‐ONE POST EA 5 $270.00 $1,350.00 $275.00 $1,375.00 $275.00 $1,375.00 $310.00 $1,550.00 $560.00 $2,800.00 124 820750
FURNISH SINGLE SHEET ALUMINUM SIGN (0.063"‐UNFRAMED) SQFT 280 $20.00 $5,600.00 $21.00 $5,880.00 $21.00 $5,880.00 $23.70 $6,636.00 $51.00 $14,280.00 125 820760
FURNISH SINGLE SHEET ALUMINUM SIGN (0.080"‐UNFRAMED) SQFT 140 $22.00 $3,080.00 $29.00 $4,060.00 $30.00 $4,200.00 $32.70 $4,578.00 $102.00 $14,280.00 126 820790 FURNISH SINGLE SHEET ALUMINUM SIGN (0.080"‐FRAMED) SQFT 150 $30.00 $4,500.00 $43.00 $6,450.00 $43.00 $6,450.00 $48.40 $7,260.00 $120.00 $18,000.00 127 820840 ROADSIDE SIGN ‐ ONE POST EA 44 $500.00 $22,000.00 $450.00 $19,800.00 $450.00 $19,800.00 $660.00 $29,040.00 $580.00 $25,520.00 128 820860 INSTALL SIGN (STRAP AND SADDLE BRACKET METHOD) EA 15 $200.00 $3,000.00 $125.00 $1,875.00 $125.00 $1,875.00 $141.00 $2,115.00 $290.00 $4,350.00 129 840505 6" THERMOPLASTIC TRAFFIC STRIPE LF 17900 $1.20 $21,480.00 $2.50 $44,750.00 $2.50 $44,750.00 $2.25 $40,275.00 $2.60 $46,540.00 130 840506 8" THERMOPLASTIC TRAFFIC STRIPE LF 2970 $2.00 $5,940.00 $2.90 $8,613.00 $3.00 $8,910.00 $3.40 $10,098.00 $3.90 $11,583.00 131 840507 6" THERMOPLASTIC TRAFFIC STRIPE (BROKEN 8‐4) LF 1210 $1.20 $1,452.00 $1.90 $2,299.00 $2.00 $2,420.00 $2.00 $2,420.00 $2.30 $2,783.00 132 840519 THERMOPLASTIC PAVEMENT MARKING SQFT 2790 $8.00 $22,320.00 $12.00 $33,480.00 $12.00 $33,480.00 $13.50 $37,665.00 $15.50 $43,245.00 133 840519X THERMOPLASTIC PAVEMENT MARKING (PREFORMED GREEN) SQFT 930 $15.00 $13,950.00 $18.00 $16,740.00 $18.00 $16,740.00 $20.30 $18,879.00 $23.00 $21,390.00 134 840521 6" THERMOPLASTIC TRAFFIC STRIPE (BROKEN 6‐1) LF 260 $1.20 $312.00 $1.90 $494.00 $2.00 $520.00 $2.05 $533.00 $2.30 $598.00 135 840531 6" THERMOPLASTIC TRAFFIC STRIPE (BROKEN 18‐12) LF 3420 $1.20 $4,104.00 $1.90 $6,498.00 $2.00 $6,840.00 $2.05 $7,011.00 $2.30 $7,866.00 136 846020 REMOVE PAINTED TRAFFIC STRIPE LF 23300 $1.10 $25,630.00 $2.00 $46,600.00 $2.00 $46,600.00 $1.70 $39,610.00 $2.00 $46,600.00 137 846025 REMOVE PAINTED PAVEMENT MARKING SQFT 1650 $3.00 $4,950.00 $9.00 $14,850.00 $9.00 $14,850.00 $3.40 $5,610.00 $4.00 $6,600.00 138 871900 FIBER OPTIC CABLE SYSTEMS LS 1 $29,000.00 $29,000.00 $118,500.00 $118,500.00 $120,000.00 $120,000.00 $140,000.00 $140,000.00 $149,000.00 $149,000.00 139 870200 LIGHTING SYSTEM LS 1 $849,000.00 $849,000.00 $978,870.00 $978,870.00 $1,000,000.00 $1,000,000.00 $1,160,000.00 $1,160,000.00 $1,233,000.00 $1,233,000.00 140 870700 FLASHING BEACON SYSTEM LS 1 $289,000.00 $289,000.00 $328,750.00 $328,750.00 $330,000.00 $330,000.00 $390,000.00 $390,000.00 $414,000.00 $414,000.00 141 999990 MOBILIZATION LS 1 $1,220,000.00 $1,220,000.00 $1,530,000.00 $1,530,000.00 $1,450,000.00 $1,450,000.00 $1,330,000.00 $1,330,000.00 $365,134.00 $365,134.00 $13,364,549.00 $15,363,594.63 $15,219,735.00 $15,489,318.00 $16,266,000.00 ALTERNATE BID ITEMS:
142 20000x LANDSCAPE PLANTING (BASE BID) (DEDUCT) LS ‐1 $795,000.00 ($795,000.00) $983,223.89 ($983,223.89) $968,298.00 ($968,298.00) $837,400.00 ($837,400.00) $677,000.00 ($677,000.00) 143 20000x LANDSCAPE IRRIGATION SYSTEM (BASE BID) (DEDUCT) LS ‐1 $342,000.00 ($342,000.00) $569,139.10 ($569,139.10) $468,720.00 ($468,720.00) $529,600.00 ($529,600.00) $463,000.00 ($463,000.00) 144 20000x
PLANT ESTABLISHMENT PERIOD (1 YEAR) (BASE BID) (DEDUCT) LS ‐1 $48,000.00 ($48,000.00) $50,858.00 ($50,858.00) $90,000.00 ($90,000.00) $51,800.00 ($51,800.00) $90,000.00 ($90,000.00) TOTAL BASE BID (ITEMS 1‐141)
3 of 4 J:\p\9510 East Boronda Road Improvements\2024 Bid Documents and Addenda\Bid Opening Docs\9510 Bid Tab BID TABULATION
Boronda Road Congestion Relief Project Phase 1; Project No. 9510 Drawing No. 8259
Bid Opening: 5/28/2024 @ 2:00 PM, Virtual via ZoomProject Coordinator: Josie Lantaca The Don Chapin Co., Inc.

16. BIDDER'S LIST FOR THE CITY OF SALINAS PUBLIC WORKS DEPARTMENT YES YES

1. FULLY COMPLETED & SIGNED PROPOSAL FORM YES
TOTAL BID (BASE BID MINUS ITEMS 142, 143, 144 PLUS ITEMS 145, 146, 147, 148,149) YES

6. BIDDER'S STATEMENT OF SUBCONTRACTORS PART 1 YES YES YESYES

3. BIDDER'S STATEMENT OF FINANCIAL RESPONSIBILITY, TECHNICAL ABILITY, AND EXPERIENCE YES2. BIDDER'S BOND YES YES
YES

14. NON‐COLLUSION DECLARATION OF SUB‐CONTRACTOR YES13. BIDDER'S STATEMENT OF SUBCONTRACTORS PART II YES YES YES

8. ADDENDUM NO. 2 YES YESITEMS TO BE SUBMITTED BY LOWEST BIDDER AND SECOND LOWEST BIDDER WITHIN 5 WORKING DAYS AFTER BID OPENING DATE:7. ADDENDUM NO. 1 YES YES15. BIDDER'S STATEMENT OF GOOD FAITH EFFORT FOR LOCAL HIRE YES ITEMS TO BE SUBMITTED WITH PROPOSAL ON BID OPENING DATE:4. INSURANCE CERTIFICATION YES YES YES

YESYESYES

YESYESYESYES

5. NON‐COLLUSION DECLARATION OF CONTRACTOR YES YES

YES YES
YESYES

12. ADDENDUM NO. 6 YES YES YES YES11. ADDENDUM NO. 5 YES YES YES YES10. ADDENDUM NO. 4 YES YES YES YES9. ADDENDUM NO. 3 YES YES YES YES 4 of 4 J:\p\9510 East Boronda Road Improvements\2024 Bid Documents and Addenda\Bid Opening Docs\9510 Bid Tab City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-233, Version: 1
AVP Salinas-based Artist Grants Pilot Program
Approve a Resolution approving the Alisal Vibrancy Plan Salinas-based Artist Grants Pilot Program (“Program”), and appropriating $150,000 from Capital Improvement Program 9246, EDE Alisal Vibrancy Plan, to fund the Program.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 18, 2024
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH: GRANT LEONARD, PLANNING MANAGER
BY: MARIA CONTRERAS, MANAGEMENT ANALYST
TITLE: ALISAL VIBRANCY PLAN SALINAS-BASED ARTIST GRANTS

PILOT PROGRAM
RECOMMENDED MOTION:

A motion to approve a resolution:
1) Approving the Alisal Vibrancy Plan Salinas-based Artist Grants Pilot Program (“Program”), and
2) appropriating $150,000 from Capital Improvement Program 9246, EDE Alisal Vibrancy Plan, to fund the Program.

EXECUTIVE SUMMARY:

The Alisal Vibrancy Plan (AVP) Salinas-Based Artist Grant Pilot Program will provide financial assistance and technical support to Salinas-based artists who are selected through a request for proposals (RFP) process for upcoming Alisal Greening and Beautification Project public art opportunities. Approval of the Program will allow the City to implement the remaining components of the Alisal Greening and Beautification Project. The Program supports City Council’s economic development strategic goal to implement the Alisal Vibrancy Plan, and to support and engage small, large, and entrepreneurial businesses. The funding source for the Program is $150,000 from the EDE Alisal Vibrancy Plan CIP (9246).

BACKGROUND:

Alisal Greening, Beautification, and Safety Project:

On August 9, 2022, the City of Salinas entered into a Restricted Grant Agreement with the California Department of Transportation accepting Clean California Local Grant Program Page | 2
(CCLGP) funds in the amount of $2,147,958 for the Alisal Greening, Beautification and Safety Project (the Project).

Proposed improvements for the Project include litter abatement, beautification through planting drought-tolerant vegetation and trees, installation of wayfinding signs, installation of banners, permeable paver installation, installation of trash and recycling receptacles, youth pedestrian safety education programming to foster a safe, clean, connected, and accessible environment and installation of sidewalk art highlighting safe routes through the neighborhoods along with four (4) public art features to be installed in East Salinas.

The Project is currently in construction for the infrastructure improvements and staff is developing calls to artists via request for proposals (RFPs) for the following public art components of the Project:

1. Alisal Street/Skyway Boulevard roundabout gateway monument/art sculpture.

2. Bread Box Recreation Center art sculpture.

3. Closter Park Community Center mural.

4. Trash-recycling corral painted murals and or wraps.

Support for Local Artists:

In November 2019, the City adopted the Alisal Vibrancy Plan, which includes specific goals related to promoting and investing in public artwork within the Alisal community. The Salinas Public Art Master Plan was adopted in February 2020 and states the community’s vision for public art, outlines public art policies, and identifies implementation priorities and projects for public art in parks, corridors, gateways, municipal buildings, and private property.

Since adoption of both plans, the City has moved forward with multiple public art projects within the Alisal Community. These projects include a new City sponsored mural at the Bread Box Recreation Center completed in 2023 and installation of three new murals at U.S. 101 underpasses along Alisal Street, Market Street, and Sanborn Road completed in 2023 through the Clean California State Beautification Program that was managed and administered by the California Department of Transportation (Caltrans), in coordination with City staff support.

A recurring comment received during both projects was the need to include local artists when designing and installing new public artwork. It was also noted that that the regulatory complexities of publicly funded projects can result in a barrier to participation of local artists. Additionally, the up-front costs for such projects can pose a challenge to emerging artists who may not have existing financial reserves to cover project costs while waiting for reimbursement from the City or other project sponsors.

In response to these comments, the AVP Salinas-based Artist Grants Pilot Program was developed to provide financial assistance which would cover the upfront costs required of the upcoming Calls to Artists for the current Alisal Greening, Beautification, and Safety Project. Staff will also be available to provide technical assistance to selected artists to ensure compliance with any grant funding requirements.

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Requirements of these Calls for Artists, include but are not limited to:
 City Business License
 Department of Industrial Relations Registration
 Insurance Liability Costs
 Supplies and Material Costs
 Equipment Costs
 Community Outreach costs
The Program will provide financial support ranging from $10,000 to up to $25,000 to Salinasbased artists who apply and make the final selection of the Alisal Greening and Beatification Project Calls for Artists. Attachment 2 outlines the proposed Program structure.

Staff is reviewing current program guidelines from other agencies, such as the Arts Council for Monterey County (Arts4MC), City of San Jose Office of Cultural Affairs, the Center for Cultural Innovation (CCI), and the Central Coast Arts Coalition (CCAC), to develop the Program’s application process and technical support programming. Following Council approval, staff anticipates launching the Program in July 2024. The Alisal Greening, Beautification, and Safety Project’s Calls for Artists would be released a few weeks prior to the launch of the AVP Salinasbased Artist Grants Pilot Program.

CEQA CONSIDERATION:

The City of Salinas has determined that the Project and Program are exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301-Existing Facilities, Class 1, and Section 15304 Minor Alterations to Land, Class 4) because the Project proposes improvements which will take place on public sidewalks, adjacent to businesses, residences, and on public facilities (parks and recreation centers) throughout the life of the Project. Noise created by the construction will take place during daylight hours and will be of short duration. Furthermore, the Project is not subject to any of exemptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 that would require additional analysis.

STRATEGIC PLAN INITIATIVE:

The Program addresses two City Economic Development Strategies identified in the City’s 2022- 2025 Strategic Plan:

1. Supporting and engaging small, large, and entrepreneurial businesses, and

2. Promoting Salinas as a desired destination for business.

In addition, the Program supports City Council’s Goals and Strategic Initiatives of Implementing the Alisal Vibrancy Plan, and Infrastructure and Environmental Sustainability, through the development and installation of public art features in East Salinas.

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DEPARTMENTAL COORDINATION:

Development of the AVP Salinas-based Artist Grants Pilot Program and the Calls for Artists for Alisal Greening and Beautification Project is a continued effort between the Community Development, Public Works, City Attorney, and Library and Community Services department.

Coordination between these departments will continue through completion of the Project. Lastly, staff will continue to coordinate with the Finance Department in the accounting of the Program funds.

FISCAL AND SUSTAINABILITY IMPACT:

Identified funding is currently appropriated in the EDE Alisal Vibrancy Plan (CIP 9246) and would need to be reappropriated to the Alisal Vibrancy Plan Salinas-based Artist Grants Pilot Program.

ATTACHMENTS:

Attachment 1: Draft Resolution
Attachment 2: AVP Salinas-based Artist Grants Pilot Program Eligibility Criteria and Requirements
Page | 1
RESOLUTION NO. (N.C.S.)

A RESOLUTION ESTABLISHING THE AVP SALINAS-BASED ARTIST GRANTS

PILOT PROGRAM
WHEREAS, on August 9, 2022, the City of Salinas entered into a Restricted Grant Agreement with the California Department of Transportation accepting Clean California Local Grant Program (CCLGP) funds in the amount of $2,147,958 for the Alisal Greening, Beautification and Safety Project, Project No. 9345, the Project; and WHEREAS, the AVP Salinas-based Artist Grant Pilot Program will provide financial assistance and technical support to Salinas-based artists who are selected through a request for proposals (RFP) process for the upcoming Alisal Greening and Beautification Project public art opportunities; and
WHEREAS, approval of the Program will allow the City to move forward with the remaining components of the Alisal Greening and Beautification Project; and WHEREAS, the Program supports City Council’s economic development strategic goal to implement the Alisal Vibrancy Plan, and support, and engage small, large, and entrepreneurial businesses; and
WHEREAS, the proposed funding source for the Program is $150,000 from the EDE Alisal Vibrancy Plan CIP (9246); and
WHEREAS, the City of Salinas has determined that the Project and Program are exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301-Existing Facilities, Class 1, and Section 15304 Minor Alterations to Land, Class 4) because the Project proposes improvements which will take place on public sidewalks, adjacent to businesses, residences, and on public facilities (parks and recreation centers) throughout the life of the Project.

Noise created by the construction will take place during daylight hours and will be of short duration. Furthermore, the Project is not subject to any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 that would require additional analysis.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council:

1. Approves the AVP Salinas-based Artist Grants Pilot Program (“Program”), and

2. Appropriates $150,000 from Capital Improvement Program 9246, EDE Alisal Vibrancy Plan, to fund the Program.

PASSED AND APPROVED this 18th day of June 2024, by the following vote:

AYES:

NOES:

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ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Attachment 1

ALISAL VIBRANCY PLAN SALINAS-BASED ARTIST GRANTS PILOT PROGRAM Grant Amount $10,000 up to $25,000 per individual artist or artist group Number of Grants
Approximately 7 awards, ranging between $10,000 and $25,000, will be granted through the Program. Award amounts will be based on the artist’s public art project budget needs.

Eligibility
Salinas-based artists or artist groups who respond to and are selected through upcoming request for proposals (RFP) for Calls for Artists for the Alisal Greening and Beautification Project (the Project) must meet all of the following criteria to be eligible for the grant:
 Applicant must be at least 18 years of age.
 Applicant must be a resident of the City of Salinas for at least two years and must provide proof of residency.

Requirements

1. Acceptance of the grant requires the artist or artist group to participate in and complete a combination of trainings and workshops (provided by the Central Coast Arts Coalition, the Arts Council for Monterey County, Center for Cultural Innovation, Department of Industrial Relations, and or Caltrans), which support the professional development of the artists as well as support implementation of the Project’s Calls for Artist, for the duration of 1 year.

2. Recipients are required to enter into a grant agreement with the City to establish the allowed use of the funds and required outcomes. If the recipient does not fulfill the agreement requirements, recipient will be subject to paying back 50% of the grant funds. After year 1, and upon completion of the Program’s trainings and workshops, recipient is no longer financially obligated to the requirements of the grant agreement.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-282, Version: 1
Landscape Maintenance Districts Agreements for Services Approve a Resolution approving specifications for the Annual Maintenance Districts’ Landscape Services for the Harden Ranch, Mira Monte, Airport, and Woodside Maintenance Districts; and awarding contracts for Landscape Maintenance Services for Harden Ranch Maintenance District for an amount not to exceed $210,000 and Mira Monte, Airport, and Woodside Maintenance Districts for an amount not to exceed $207,057; and authorizing the City Manager to enter into agreements for services with Brightview Landscape Services, Inc. for landscape maintenance services.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 18, 2024
DEPARTMENT: PUBLIC WORKS ENVIRONMENTAL MAINTENANCE
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: VICTOR BAEZ, LANDSCAPE DISTRICTS/FORESTRY MGR.

TITLE: LANDSCAPE MAINTENANCE DISTRICTS AGREEMENTS FOR

SERVICES
RECOMMENDED MOTION:

It is recommended that City Council approve a Resolution:
1) Approving specifications for the Annual Maintenance Districts’ Landscape Services for the Harden Ranch, Mira Monte, Airport, and Woodside Maintenance Districts; 2) Awarding contracts for Landscape Maintenance Services for Harden Ranch Maintenance District for an amount not to exceed $210,000 and Mira Monte, Airport, and Woodside Maintenance Districts for an amount not to exceed $207,057; 3) Authorizing the City Manager to enter into agreements for services with Brightview Landscape Services, Inc. for landscape maintenance services within the Harden Ranch, Mira Monte, Airport, and Woodside Maintenance Districts.

EXECUTIVE SUMMARY:

On May 8, 2024, the City went out to bid with an RFP for Landscape Maintenance Services for the Harden Ranch Maintenance District and the Mira Monte, Airport, and Woodside Maintenance Districts. Two contractors submitted successful bids for the RFP. Both Submittals were reviewed for completeness and price comparison. Based on the RFP criteria, Brightview Landscape Services, Inc. was the overall most qualified lowest bidder. New contract terms are for three years at a fixed rate with the option for an additional two-year extension with a 5% increase for the additional two-year term.

BACKGROUND:

On May 25, 2021, the Landscape Maintenance Service contracts went out to Bid and Council approved Smith & Enright Landscaping for the North/East District and the Monte Bella District and Brightview was awarded Harden Ranch District and Mira Monte, Airport, and Woodside Districts for Landscape Maintenance Services.

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On May 8, 2024, a new Request for Proposal for landscape maintenance services was posted for the Harden Ranch Maintenance District and for the Mira Monte, Airport, and Woodside Districts.

The Landscape Maintenance services include but are not limited to gardening, irrigation, tree trimming, mowing, etc. The City received 2 complete proposals for Harden and 2 complete proposals for Mira Monte, Airport, and Woodside which were evaluated on cost and submission documentation. After careful consideration and review, Brightview Landscape Services, Inc. was chosen for both Districts. The agreements are for a three-year period in an amount not to exceed $210,000 ($71,000 annually) for Harden Ranch District and $207,057 ($69,019 annually) for Mira Monte, Airport, and Woodside Districts.

Staff recommends City Council approve the specifications set forth in the RFP for the Annual Maintenance Districts’ Landscape Services; a resolution to award Brightview Landscape Services, Inc. a contract for the Harden Ranch Maintenance District in an amount not to exceed $71,000 annually and the Mira Monte, Airport, and Woodside Districts for Landscape Maintenance Services in an amount not to exceed $69,019 annually; and to authorize the City Manager to execute awarded contracts.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

STRATEGIC PLAN INITIATIVE:

The Landscape Maintenance Service Contracts for the Maintenance Districts relates to the Council’s Strategic Goal of Infrastructure and Environmental Sustainability.

DEPARTMENTAL COORDINATION:

This work is an ongoing partnership between divisions within the Public Works Department. The Admin. division coordinates the procurement and contract execution phase, while the Maintenance Services division oversees the day-to-day operations.

FISCAL AND SUSTAINABILITY IMPACT:

The Landscape Maintenance Services proposed under these contracts will be financed by the respective maintenance districts’ funds which have been collected specifically for this purpose.

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Funding is available and appropriated as identified below.

Appropriation Name Fund/Appropriation No. Budget Action (Date) Harden Ranch 2106.50.5564 6/11/2024
Mira Monte 2108.50.5566 6/11/2024
Airport 2104.50.5562 6/11/2024
Woodside 2102.50.5560 6/11/2024
ATTACHMENTS:

Resolution
Harden Ranch Contract
Mira Monte, Airport, and Woodside Contract
RFP
Bid Results
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RESOLUTION NO. (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL AWARDING CONTRACTS FOR SERVICES WITH BRIGHTVIEW LANDSCAPE SERVICES, INC. FOR LANDSCAPE

MAINTENANCE SERVICES FOR MAINTENANCE DISTRICTS
WHEREAS, on May 16, 2024, City staff received 2 bids through Planetbids and following an examination of such bids declared the proposals for the Harden Ranch Maintenance District Landscape Services and the Mira Monte, Airport and Woodside Maintenance Districts’ Landscape Service, in accordance with the specifications for such work; and WHEREAS, for the Harden Ranch Maintenance District, the lowest bidder, Brightview Landscape Services, Inc. submitted a total yearly bid of $71,000 and sufficient funds are available to award the contract; and
WHEREAS, for the Mira Monte, Airport, and Woodside Maintenance Districts, the lowest bidder, Brightview Landscape Services, Inc. submitted a total yearly bid of $69,019 and sufficient funds are available to award the contract; and
WHEREAS, City staff thereupon reported the results of the proposals submitted to the City Council at its regular meeting on June 11, 2024, and the Council in open session at said meeting examined the report of staff.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council pursuant to Salinas Municipal Code section 12-21, in reference to the Harden Ranch Maintenance District Landscape Services contract, that all of said proposals are rejected except the proposal of Brightview Landscape Services, Inc. (Hereinafter referred to as “Harden Ranch District’s successful Bidder”), being the lowest and best bid, which is hereby accepted. The subject contract is hereby awarded to Harden Ranch District’s Successful Bidder for the sum of $71,000 per year (a not to exceed amount of $210,000 for a period of three years, with an option to extend for an additional two years), more specifically at the unit and extra work prices particularly set forth and contained in the Proposal for Landscape Services for Harden Ranch Maintenance District; and BE IT FURTHER RESOLVED that the Salinas City Council pursuant to Salinas Municipal Code section 12-21, in reference to the Mira Monte, Airport, and Woodside Maintenance District Landscape Services contract, that all of said proposals are rejected except the proposal of Brightview Landscape Services, Inc. (Hereinafter referred to as “Mira Monte, Airport, and Woodside District’s successful Bidder”), being the lowest and best bid, which is hereby accepted. The subject contract is hereby awarded to Mira Monte, Airport, and Woodside District’s Successful Bidder for the sum of $69,019 per year (a not to exceed amount of $207,057 for a period of three years, with an option to extend for an additional two years), more specifically at the unit and extra work prices particularly set forth and contained in the Proposal for Landscape Services for Mira Monte, Airport, and Woodside Maintenance Districts; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute agreements for services on behalf of the City of Salinas with Brightview Landscape Services, Inc.

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in the amounts and on the terms specified in this Resolution.

BE IT FURTER RESOLVED that the Salinas City Council approve the specifications for the Annual Maintenance Districts’ Landscape Services for the Harden Ranch, Mira Monte, Airport, and Woodside Maintenance Districts.

PASSED AND APPROVED this 18th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
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AGREEMENT FOR SERVICES BETWEEN
THE CITY OF SALINAS AND BRIGHTVIEW LANDSCAPE SERVICES, INC.

LANDSCAPE SERVICES FOR HARDEN RANCH MAINTENANCE DISTRICT THIS AGREEMENT is executed this 11th day of June 2024, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and Brightview Landscape Services, Inc., a California Corporation, (hereinafter “Contractor”).

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: Landscape Maintenance Services for Harden Ranch Maintenance District. Scope of work is further discussed in City’s Request for Proposal or Solicitation, Attachment B and Contractor’s Proposal dated May 21, 2024, Attachment C.

2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.

3. Term. The work under this Agreement shall commence June 22, 2024, and shall be completed by June 22, 2027, unless City grants a written extension of time as set forth in Section 2 above.

4. Payment. City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, not to exceed Two Hundred Thirteen Thousand Dollars ($213,000), as more fully described in title of Contractors fee schedule, Attachment C. Contractor has no right of reimbursement for expenses under this Agreement.

Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.

5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.

6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.

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liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the sole negligence or willful misconduct of the City.

8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.

9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.

10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.

11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.

12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.

13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.

14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.

CITY OF SALINAS
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__________________________________
René Mendez
City Manager
APPROVED AS TO FORM:
_________________________________
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney

CONTRACTOR
___________________________________
By (Printed Name):___________________
Its (Title):___________________________
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Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by Agreement for Services v. January 2021 Page 5 of 46
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or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to the City.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.

However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Agreement for Services v. January 2021 Page 6 of 46
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Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Surety Bonds
Contractor shall provide the following Surety Bonds:

1. Payment bond

2. Performance bond

3. Maintenance bond
The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty, a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.

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Attachment B

CITY OF SALINAS

PUBLIC WORKS DEPARTMENT

LANDSCAPE SERVICES FOR HARDEN

MAINTENANCE DISTRICT
SECTION 1 SPECIFICATIONS AND PLANS
All work to be done under this Contract shall conform to the applicable requirements of the City of Salinas, Department of Public Works, Design Standards and Standard Specifications, 2008 Edition, herein referred to as the Standard Specifications. The State Standard Specifications and Standard Plans, May 2006 Edition, herein referred to as State Standard Specifications, shall be used.

In the event of conflict between the Specifications and these Special Provisions, the latter shall take precedence over and be used in lieu of such conflicting portions. The listing of certain salient sections from the Standard Specifications and these Special Provisions shall not in any way relieve the Contractor of complying with each and every section of the Standard Specifications.

Wherever in the Special provisions, Notice to Contractors, Proposal, Contract or other Contract documents the following terms are used; the intent and meaning shall be interpreted as follows:

State – City of Salinas
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Department of Transportation – City of Salinas
Director – City of Salinas
Division of Highways – City of Salinas
Engineer – City Engineer
Local Public Agency – City of Salinas
Owner – City of Salinas
SECTION 2 PROPOSAL REQUIREMENTS AND CONDITIONS
SECTION 2-1 MISCELLANEOUS
2-1.01 GENERAL
The Bidder shall carefully examine the site of work contemplated, the plans and specifications, and the proposal and contract forms therefor. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and scope of work to be performed, the quantities of materials to be furnished, and as to the requirements of the proposal, plans, specifications, and the contract.

The Plans are general information only and are for outlining the limits of work and showing the general layout of the existing landscape. It shall be the Contractor’s responsibility to verify the amounts of trees, lawn, shrubs, and other items/areas to be maintained. Discrepancies between the plans and items in the field shall be brought to the attention of the Engineer. Additional payment for said discrepancies shall not be allowed.

The Bidder’s attention is directed to the provisions in Section 2, “Proposal Requirements and Conditions,” of the Standard Specifications and these Special Provisions for the requirements and conditions which he must observe in the preparations of the proposal form and the submission of the bid.

Deficiency Notice:

The Contractor is required to correct deficiencies within the time specified by the City of Salinas.

If the deficiency is not corrected within the time specified by the City, City labor will be called out to complete the work. Such work shall be done on a force account basis with an additional call out charge of $75.00 per hour for each call-out. Call-out of City forces during off-hours, resulting from improper programming of sprinkler controllers, will be charged to the Contractor at time and a half. It also should be noted that there is a minimum three-hour charge for labor on any call-out. 2-1.02 UNSCHEDULED / EXTRA WORK RATES
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Contractor is to furnish the City of Salinas, hourly rates for unscheduled landscape maintenance work, in accordance with the following specifications and provisions.

All unscheduled work shall have prior authorization of the City. Unscheduled work is requested on an as-needed basis and the Contractor is not guaranteed all such work in areas where contractor is currently providing landscape services to the City. The amount of time each unscheduled job may take is subject to negotiation with the City. Rates offered below would be a major determinant in whether unscheduled work will be furnished by the Contractor providing contract services in the same area.

Should unscheduled work not be provided by the Contractor, said Contractor may be required to coordinate with the City and another Contractor of the City’s choosing in order to complete unscheduled repairs.

The Inspector may authorize the Contractor to perform additional work, including but not limited to, repairs and replacements when the need for such work arises. Should such repairs or replacements be necessary as a result of Contractor’s negligence, Contractor will be responsible for completing such repairs or replacing damaged property at no additional cost to the City.

A. Contractor may not change the regular maintenance schedule or work force to perform unscheduled/extra work unless authorized by the Inspector.

B. In order to be considered for extra work projects both in and outside of their contracted sites, the Contractor must maintain their landscape maintenance sites in a manner that meets or exceeds City Standards for landscape maintenance. In all cases, the Inspector will determine standards.

C. Prior to performing any additional work, the Contractor shall give a verbal or written estimate of labor and materials to the Inspector. No work shall commence without a verbal or written estimate. Within 48 hours of verbal or written authorization from Inspector, Contractor shall submit a written estimate. Should a lane closure be required for unscheduled work, cost of permit and equipment shall be detailed in the estimate.

1. Notwithstanding the above authorization, when a condition exists wherein there is imminent danger of injury to the public or damage to property, the Inspector ay verbally authorize the work to be performed upon receiving a verbal estimate from the Contractor. No percentage mark-up shall be added to equipment rental fees.

D. All additional work shall commence on the specified date established and Contractor shall proceed diligently to complete said work within the time allotted. All replacements of plant material or irrigation components shall be the same like and kind as what is missing or needed to be replaced, unless authorized by the Inspector. Contractor is required to submit highlighted copies of receipts for materials purchased. Receipts shall be turned in with contractors’ invoice for said repair and replacements.

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extra work. The Inspector will generate a work order, which authorizes the contractor to submit an invoice for work performed.
2-1.03 BID PROTEST FEE
Bid protests are limited to “Bidders” as defined in the Contract Documents. Any Bid protest must be submitted in writing to the City Clerk before 5 o’clock p.m. (as determined by the clock in the City Clerk’s Office) within 3 working days after Bid opening.

A. Any protest of the proposed award of bid to the bidder deemed the lowest responsible bidder must be submitted in writing to the City no later than 5:00 P.M. within 3 working days following the date of the bid opening. If a bidder protests more than one bid, the bidder shall file a separate protest as to each bid being protested, complying with this section.

B. The initial protest document must contain a complete statement of the basis for the protest.

The protest must refer to the specific portion of the document or the specific statue that forms the basis for the protest. The protest must include the name, address and telephone number of the person representing the protesting party. The protest must be signed and submitted under penalty of perjury.

C. The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to the bidder whose bid is being protested, as well as to all other parties with direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

Faxed or emailed copies are acceptable, with confirmation of receipt by the bidder or person to whom it was sent.

D. The protester must have actually submitted a bid on the Project or have been specifically excluded from submitting a bid due to an action by the City. A subcontractor of a party submitting a bid on this Project may not submit a bid protest. A party may not rely on the bid protest submitted by another bidder but must timely pursue its own protest.

E. The City Council shall hear the bid protest prior to adopting a resolution authorizing the bid award and execution of the contract. In cases where the contract is not executed by the City pursuant to City Council Resolution, the bid protest shall be heard by the City Council prior to the time the City issues a notice to proceed, or the appropriate City official executes the contract on behalf of the City. The decision of the Council shall be final.

F. The protestor shall also submit a non-refundable fee of $1000.00 per protest via certified check made payable to the City of Salinas to reimburse its costs in reviewing and investigating the bid protest. Any protest submitted without the fee shall be returned without further action by the City.

G. Any protest not complying with this section shall be returned without further action by the City.

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H. The procedure and time limits set forth in this paragraph are mandatory and are Bidder’s sole and exclusive remedy in the event of bid protest. Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or any legal proceedings. 2-1.04 PUBLIC CONTRACTS CODE 9204 PUBLIC WORKS PROJECT
Contract Dispute Procedures
Sections9204 (e) and (g) of the California Public Contract Code (“PCC”) provides that the text or a summary of PCC 9204, effective January 1, 2017, shall be included in the plans and specifications for any public works projects that may give rise to a claim under this section and that Section 9204 applies to contracts for public works projects entered into on or after January 1, 2017. In accordance therewith, City of Salinas hereby provides notice and includes the statutory text:
9204
(a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner. (b) Notwithstanding any other law, including, but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project. (c) For purposes of this section:
(1) “Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
(A)A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project. (B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled. (C) Payment of an amount that is disputed by the public entity. (2) “Contractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who has entered into a direct contract with a public entity for a public works project. (3) (A) “Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State Agreement for Services v. January 2021 Page 13 of 46
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University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency. (B) “Public entity” shall not include the following:
(i) The Department of Water Resources as to any project under the jurisdiction of that department. (ii) The Department of Transportation as to any project under the jurisdiction of that department. (iii) The Department of Parks and Recreation as to any project under the jurisdiction of that department.
(iv) The Department of Corrections and Rehabilitation with respect to any project under its jurisdiction
pursuant to Chapter 11 (Commencing with Section 7000) of Title 7 of Part 3 of the Penal Code.
(v) The Military Department as to any project under the jurisdiction of that department. (vi) The Department of General Services as to all other projects. (vii) The High-Speed Rail Authority.
(4) “Public works project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (5) “Subcontractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with a contractor or is a lower tier subcontractor. (d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision. (B) The claimant shall furnish reasonable documentation to support the claim. (C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed Agreement for Services v. January 2021 Page 14 of 46
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meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion. (D)Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.
(2) (A) If the claimant disputes the public entity’s written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute.

Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute.
(B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.
(C)For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation.

Any mediation utilized shall conform to the timeframes in this section. (D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.
(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program if mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements Agreement for Services v. January 2021 Page 15 of 46
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of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant.
(4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.
(e) The text of this section or a summary of it shall be set forth in the pans or specifications for any public works project that may give rise to a claim under this section. (f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or biding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section.
(g) This section applies to contracts entered into on or after January 1, 2017. (h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations.
(i) This section shall remain in effect only until January 1, 2020, and as of that date is repealed, unless a later enacted statute, that is enacted before January 1, 2020, deletes or extends that date.

SECTION 3 AWARD AND EXECUTION OF CONTRACT
The Bidder’s attention is directed to the provisions in Section 3, “Award and Execution of Contract” of the Standard Specifications and the “Proposal Requirements and Conditions” of these Special Provisions for the requirements and conditions concerning award and execution of the Contract. Certificates of Insurance shall be issued by the Contractor and shall be returned with the signed contract and contract bonds. The Notice to Proceed with the work shall be issued by the City Clerk’s office until all such documents are submitted.

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If awarded, this Contract shall be awarded to the responsible bidder submitting the lowest bid who meets the financial and technical requirements. The City reserves the right to withhold award of the bid for sixty (60) calendar days from the bid opening date.

SECTION 4 BEGINNING OF WORK, TIME OF COMPLETION, LIQUIDATED

DAMAGES AND TEMPORARY SUSPENSION OF WORK
THE Contractor’s attention is directed to the provisions of Section 8, “Prosecution and Progress,” of the Standard Specifications and the following provisions:

The Contractor shall begin the work during the first week of, and shall perform the work outlined in these special provisions for the maintenance of the area described for a period of thirty-six (36) months from said date. This contract may be renewed for two (2) years, provided the Contractor requested, in writing, three (3) months before the expiration date and with the approval of the Engineer.

SECTION 5 GENERAL
SECTION 5-1 MISCELLANEOUS
5-1.01 LABOR NONDISCRIMINATION
Attention is directed to the following Notice that is require by Chapter 5 of Division 4 of Title 2, California Code of Regulations and the City’s Federal Mandated Disadvantaged Business Enterprise (DBE) Program.

NOTICE OF REQUIREMENT FOR NONDISCRIMINATION PROGRAM
(GOV. CODE, SECTION 12990)
Your attention is called to the “Nondiscrimination Clause”’ set forth in the Provisions in Section 7 1.01A(4), “Labor Nondiscrimination”’ of the City of Salinas Standard Specifications, which is applicable to all nonexempt State Contracts and Subcontracts, and to the “Standard California Nondiscrimination Construction Contract Specifications” set forth therein. The Specifications are applicable to all nonexempt state construction Contracts and Subcontracts of $5,000 or more.

Furthermore, the prime Contractor or Subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy, as recipient (i.e., the City of Salinas) deems appropriate. 5-1.02 WAGE DETERMINATION
All wage scales shall be in accordance with applicable determinations made by the Director of the Department of Industrial Relations of the State of California, as provided by Article 2, Chapter 1, Division 2, Part 7 of the Labor Code of the State of California, commencing with Section 1771. In accordance with Section 1773.2 of the said Labor Code, copies of the aforesaid determinations of Agreement for Services v. January 2021 Page 17 of 46
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the Director of the Department of Industrial Relations are available on the website address https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm They shall apply to the Construction Contract and all Subcontractor thereunder.

The wage rates determined by the Director of Industrial Relations and published in the Department of Transportation publication entitled General Prevailing Wage Rates refer to expiration dates. If the published wage rate does not refer to a predetermined wage rate to be paid after the expiration date, said published rate of wage shall be in effect for the life of this Contract. If the published wage rate refers to a predetermined wage rate to become effective upon expiration of the published wage rate and the predetermined wage rate is on file with the Department of Industrial Relations, such predetermined wage rate shall become effective on the date following the expiration date and shall apply to this Contract in the same manner as if it had been published in said publication. If the predetermined wage rate refers to one or more additional expiration dates with additional predetermined wage rates, which expiration dates occur during the life of this Contract, each successive predetermined wage rate shall apply to this Contract on the date following the expiration date of the previous wage rate. If the last of such predetermined wage rates expires during the life of this Contract, such wage rate shall apply to the balance of the Contract.

The “Statement of Compliance” and “Payroll Report” shall be on forms furnished by the City.

Reduced copies of the “Statement of Compliance” and “Payroll Report” forms are attached in Part “C” of these Specifications. No other forms shall be accepted.

Additionally, all contractors and subcontractors must furnish certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) on a weekly basis and in the format prescribed by the DIR, which may include electronic submission.
5-1.03 ENFORCEMENT OF THE CITY’S LOCAL HIRING ORDINANCE

REQUIREMENTS
During the term of the contract, the Contractor and all subcontractor(s) shall submit a completed and signed “Local hiring Residency Compliance Documentation” form with each weekly prevailing wage statement as required in the plans and specifications of the project. This form will be reviewed by the Residence Inspector for the City and to be compared to the list of employees to assure compliance. If for any reason the contractor needs to hirs additional employees or subcontractors, the Residence Inspector will require an additional “Statement of Good Faith for Local Hire” form be prepared, signed, and submitted along with the weekly report. 5-1.04 DIR REGISTRATION
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract Agreement for Services v. January 2021 Page 18 of 46
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is awarded.

All Contractors (prime and subs) must possess and maintain such registration with DIR in order to be awarded and to perform work on public works projects. The following is the link to DIR’s Contractor Registration searchable database: https://cadir.my.salesforcesites.com/ContractorSearch? 5-1.05 SUBCONTRACTING
Per section 5-1.13 of the 2015 Caltrans Standard Specifications, Prime contractor shall perform work equaling at least 30 percent of the value of the original total bid with your employees and with equipment you own or rent, with or without operators.

SECTION 5-2 QUALITY ASSURANCE
A. Qualifications:

1. Experience: the landscape contractor or maintenance subcontractor shall have a full-time employee assigned to the job as foreman for the duration of the contract.

He/she shall have a minimum of four (4) years’ experience in landscape maintenance supervision, with experience or training in turf management, entomology, pest control, soils, fertilizers and plant identification. All tree related work shall be supervised by a Qualified Applicator Certificate holder. All pesticide recommendations shall be made by a Pest Control Advisor.

2. Labor Force: The landscape maintenance labor force shall be thoroughly familiar with, and trained in the work to be accomplished and shall perform the task in a competent, efficient manner acceptable to the City.

The Contractor must have a full-time employee who can competently work on irrigation systems, including the testing, rebuilding and/or replacement of valves, controllers and main irrigation line breaks.

It is the Contractor’s responsibility, without further direction from the Inspector (except as specified herein), to assure all work is being done per specifications.

Contractor shall inspect every site once per day at a minimum, regardless of minimum requirements stated on the Maintenance Performance Schedule.

3. The Contractor will be required to have a twenty-four (24) hour emergency phone number where he/she can be reached with no more than fifteen (15) minute delay in call back time. Once notified, contractor shall respond to an emergency within thirty (30) minutes. Contractor is further required to have an active email address, to receive any correspondence from the Inspector.

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4. Contractor shall not work or perform any operations, particularly during periods of inclement weather, which may destroy or damage ground cover, athletic/turf areas, trees, or shrubs. Any debris or litter which collects as a result of inclement weather or flooding, shall be removed during the next scheduled service day.

5. Contractor must have office within the City of Salinas

6. Contractor must provide the following organizational information:
a) Organizational Chart inclusive of executives and descending to on-site crew leader.
b) Brief description of company personnel and training procedures. c) The Contractor shall provide a qualified, English speaking/writing crew leader or supervisor to oversee workforce.

A list of guaranteed size of work force by job classification shall be provided to the City prior to beginning work.

Documentation of the general conditions of all plant materials shall be made to determine which are healthy, damaged, dead, or dying. Documentation of the general condition of the irrigation system shall be completed to make sure that faulty electrical valves, controllers and broken or inoperable sprinkler heads are reported.

B. Personal Attire and Equipment

1. The Contractor shall require each of his employees to adhere to basic Public Works standards of working attire. This includes uniforms, proper shoes and other gear required by State Safety Regulations, and proper wearing of the clothing. Shirts shall be worn at all times, buttoned and tucked in. Blue and red colored uniforms are not acceptable.

All contractor trucks and other vehicles shall be uniform in color scheme and paint.

All vehicles and equipment shall be in good condition and appearance. All vehicles will display a sign on the vehicle while working on City areas indicating the contractor is under contract with the City. This sign shall be visible at all times.

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3. Contractor shall be aware of and shall comply with all City ordinances governing landscape maintenance work as applicable to individual locations being maintained.

4. It shall be the Contractor’s responsibility to supply all safety equipment and to educate their employees in the rules of safety. Safety vests are to be worn at all times while working on City property.

5. Requirements:
a. Supervision: The foreman shall directly supervise the work force at all times. Notify City of all changes in supervision.
b. Identification: Provide proper identification at all times for landscape maintenance firm’s vehicles and labor force.

C. Public Convenience and Safety

1. Contractor acknowledges and agrees that public safety is of utmost importance, and Contractor agrees that during the progress of the Work, Contractor shall constantly protect and preserve the safety of the public.

2. Contractor shall not unnecessarily cause inconvenience to the public during the progress of the Work and shall minimize the inconvenience caused by Contractor’s operations. Such operations include, but are not limited to, work performed on or adjacent to the Work site, traffic lane and pedestrian closures and deliveries of material and equipment.

3. If a scheduled service day falls on a Federal, State or City holiday, Contractor must provide scheduled service within two days before or after the holiday.

4. Where public safety is affected, the Contractor shall make immediate equipment repairs or removals of landscape and irrigation material and shall report such repairs or removals within 24 hours to the Maintenance Operations Manager or designee.

5. Safety provisions shall conform to Cal-OSHA Safety Orders, and all other applicable federal, state, county, and local laws, ordinances, codes, and regulations in performing the work under this Contract. Where any of these are in conflict, the more stringent requirement shall be followed. The Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions shall not relieve it from compliance with the obligations and penalties set forth therein. The Contractor shall develop and maintain for the duration of the Contract, a safety program that will effectively incorporate and implement all required safety provisions. The Contractor shall appoint an employee who is qualified and authorized to supervise and enforce compliance with the safety program.

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6. Signage – The Contractor shall furnish and install all safety street signs, cones, and other facilities, which are necessary to expedite the passage of public traffic through or around the work. This is to prevent accidents, damage, or injury to the public, and to give adequate warning to vehicle or pedestrian traffic or to the public of any dangerous conditions to be encountered.

7. Sound Control Requirements – the Contractor shall comply with all local sound control and noise level rules, regulations and ordinances which apply to any work performed pursuant to the Contract.

Each internal combustion engine, used for any purpose on the job or related to the job, shall be equipped with a muffler of a type recommended by the manufacturer.

No internal combustion engine shall be operated on the project without said muffler.

SECTION 5-3 PAYMENT

PROMPT PROGRESS PAYMENT TO SUBCONTRACTORS
A prime Contractor or Subcontractor shall pay any Subcontractor not later than 7 calendar days of receipt of each progress payment in accordance with the Provision in Section 7108.5 of the California Business and Professions Code concerning prompt payment to Subcontractors. The 7 calendar days are acceptable unless a longer period is agreed to in writing between the Contractor and the City Engineer. Any delay or postponement of payment over 30 calendar days may take place only for good cause and with the City Engineer prior written approval. Any violation of Section 7108.5 shall subject the violating Contractor or Subcontractor to the penalties, sanction, and other remedies of that Section. Federal law (49CFR26.29) require than any delay of postponement of payment over 30 calendar day of receipt of each payment may take place only for good cause and with the agency’s prior written approval. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime Contractor or Subcontractor in the event of a dispute involving late payment or nonpayment by the prime Contractor, deficient subcontract performance, or noncompliance by a Subcontractor. This Provision applies to both Contractors and Subcontractors.

PROMPT PAYMENT OF FUNDS WITHHELD TO SUBCONTRACTORS
The City of Salinas shall hold retainage from the prime Contractor and shall make prompt and regular incremental acceptances of portions, as determined by the City of Salinas, of the Contract work, and pay retainage to the prime Contractor based on these acceptances. The prime Contractor, or Subcontractor, shall return all monies withheld in retention from a Subcontractor within 30 calendar days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the Contract work by the City of Salinas. Federal law (49CFR26.29) requires that any delay or postponement of payment over 30 calendar days may take place only for good cause and with the City Engineer prior written approval. Any violation of this provision shall subject the violating prime Contractor or Subcontractor to the penalties, sanctions, and other remedies specified in Section 7108.5 of the Business and Agreement for Services v. January 2021 Page 22 of 46
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Professions Code. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime Contractor or Subcontractor in the event of a dispute involving late payment or nonpayment by the prime Contractor, deficient subcontract performance, or noncompliance by a Subcontractor. This provision applies to both Contractors and Subcontractors.

SECTION 6 MATERIALS
SECTION 6-1 GENERAL
General: All materials and equipment shall be provided by the Contractor or City of Salinas, except as specified below.

A. Water: Clean, potable and fresh, as available from City.

B. Fertilizers:

1. Tightly compressed, slow-release and long-lasting complete fertilizer tablets (pellets or tea bags) bearing manufacturer’s label of guaranteed analysis of chemicals present.

2. Balanced, once-a-season application, controlled-release fertilizers with a blend of coated prills which supply controlled-release nitrogen, phosphorus and potassium, and uncoated, rapidly soluble rills containing nitrogen and phosphorus.

C. Herbicides, Insecticides, and Fungicides:

1. Best quality materials with original manufacturers’ containers, properly labeled with guaranteed analysis.

2. Use non-staining materials.

D. Lawn Seed for Reseeding: Match existing lawn mix.

E. Replacement Tree, Stakes, Ties, and Wires: Match originally accepted existing materials on the site.

F. Tree: Select straight trunks with the leader intact, undamaged, and uncut with all old abrasions and cut completely callused over. Do not prune plants prior to delivery.

G. Grasses: Turf Seed – At least 98% pure, weed free mixture and a minimum of 85% germination, recleaned, Grade “A” new crop seed, delivered in the original containers, unopened, and bear a guaranteed analysis on dealer’s label. See Appendix for specific grass formulation.

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H. Wildflowers: At least 97% pure, weed free mixture and a minimum of 80% germination, recleaned, Grade “A” new crop seed, delivered in the original containers, unopened, and bear a guaranteed analysis on dealer’s label.

Attention is directed to Section 6, “Control of Materials,” of the Standard Specifications and these Special Provisions.

All materials required to complete the work under this Contract shall be furnished by the Contractor except when otherwise specified herein.

The City shall have the right to inspect any material specified herein. The items ordered must be designed to comply with all federal, state, and local safety regulations and/or ordinances.

Equipment, supplies or services that fail to comply with the specifications herein as regards to design, material or workmanship are subject to rejection at the option of the City. Materials rejected shall be immediately removed from the premises at the Contractor’s/vendor’s expense. 6-1.01 SUBSTITUTION
Reference in these specifications to any article, device, product, material, fixture, form or type of construction by name, make or catalog number is to be interpreted only as establishing a standard of quality, and not to be construed as limiting competition. In such cases, the Contractor may, at his option, use any article, device, product, material, fixture, form, or type of construction equal to that specified. The Engineer is the final judge of acceptability of proposed substitute and the Contractor proposing substitution shall furnish, at his expense, any data, samples, test, etc., as require by the Engineer to determine quality of the proposed substitutions.

In addition, all proposed substitutions must be:
 Submitted within 35 calendar days following award of the Contract as approved by Council.
 Proven to the Engineer. Services to be equal or superior to the specified item in all respects.  Accompanied by shop drawings and/or complete descriptive information.

All dimensional or functional changes, or changes to other work, which is required by, or are a result of, an acceptable substitution shall be the sole and complete responsibility of the Contractor and shall be made at no additional cost to the City.

The Contractor shall make no substitutions of materials or equipment without written approval of the Engineer.

SECTION 7 DESCRIPTION OF PROJECT
The project shall involve the furnishing of all labor, material, equipment, and incidentals to perform the Landscape Maintenance in the Landscape and Lighting Districts in accordance with the Plans and these Special Provisions. The Maintenance districts are as shown on the location Agreement for Services v. January 2021 Page 24 of 46
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map and described as follows:

SECTION 7-1 SITE DESCRIPTIONS
A. HARDEN RANCH MAINTENANCE DISTRICT

1. Landscape Maintenance at Harden Ranch to include medians, parkways, greenbelt.

2. Landscape Maintenance at Harden Ranch Streetscape recreation areas to include playgrounds, exercise courts, horseshoe pit courts, and public seating areas.

3. Landscape Maintenance at North Main Street streetscape to include medians along North Main Street from Cherokee to San Juan Grade Road.

4. San Juan Road from North Main Street to 400 feet Northeast of East Boronda; the most westerly 925 feet of Harden Parkway; and the most westerly 800 feet of East Boronda Road.

5. Landscape Maintenance at San Juan Grade Road (median, parkways); medians at Pennsylvania Avenue, Westminster, Broadway Avenue, Ercia Street, parkways at Pennsylvania and Dartmouth, Broadway, Lafayette Circle, Clinton Court, and Delancy Street.

6. All right of way landscaping on Harden Parkway, McKinnon, and East Boronda Road from Dartmouth Road to the shopping center entrance by Natividad Road.

7. Maintenance to exclude all palm tree maintenance except as it may relate to the addition of extra work items.

8. Maintaining and servicing all masonry walls (graffiti removal only), signs, linear parks and parkways, embankments, sprinkler systems, ornamental planting including lawns, shrubs, and trees and all structures or other facilities necessary for park and parkway purposes that lie within the right of way of El Dorado Drive, McKinnon Drive, Harden Parkway, East Boronda Road, North Main Street and landscaped public areas on Pennsylvania Avenue, Westminster, Broadway Avenue, Ercia Street, Dartmouth, Arcadia Street from Natividad Road to Emerald Drive, Median Island on Natividad Road between Arcadia Street and Emerald Way; Emerald Way between Emerald Drive and Natividad Road.

SECTION 8 LANDSCAPE MAINTENANCE
SECTION 8-1 DEFINITIONS
For the purpose of this contract, the following terms and wordings have definitions hereinafter specified:

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Hand-Sweeping – Removal of refuse by the use of hand tools including brooms and shovels.

Compensation for Hand-Sweeping shall be considered as included in other items of work.

Refuse – All deposits of dirt, rock, glass, cans, leaves, sticks, papers, or any like materials so designated by the Engineer within the areas to be swept within the terms of this contract and of a size which can be practically removed by mechanical sweeping or hand-sweeping operations.

Engineer – Engineer of Public Works Department, or designated representative(s), City of Salinas.

City of Salinas BMPs for pesticide, herbicide, and fertilizer application, storage, and disposal, including the following:
 Training activities, permits, certifications, and other measures for municipal applicators and distributors;
 Integrated pest management measures that rely on non-chemical solutions for all municipal areas;
 Eliminating the use of pesticides and fertilizers within 48 hours prior to a likely precipitation event or irrigation. A likely precipitation event is any weather pattern that is forecast to have a 50 percent or greater probability of producing precipitation in the application area;
 Collection and proper disposal of unused pesticides, herbicides, and fertilizers;  A standardized protocol for the routine and non-routine application of pesticides, herbicides (including pre-emergents), and fertilizers;
 Prohibition of storage or application of banned or unregistered pesticides;  Implementation of procedures to encourage the retention and planting of native vegetation to reduce water, pesticide, herbicide, and fertilizer needs;  Limiting or replacing pesticide use (e.g., manual weed and insect removal);  Limiting or eliminating the use of fertilizers. Prohibiting fertilizer application within 5 feet of pavement, 25 feet of a storm drain inlet, or 50 feet of a water body;  Reducing mowing of grass to allow for greater pollutant attenuation, but not jeopardizing motorist safety;
 Storage of pesticides and fertilizers indoors or under cover on paved surfaces or use of secondary containment;
 Reduction in the use, storage, and handling of hazardous materials to reduce the potential for spills;
 Regular inspection of storage areas;
 Prohibition of use of pesticides on the CWA section 303(d) list for any water bodies the Permittee’s MS4 is tributary to; and
 Provide direct supervision by a pesticide applicator, certified in the appropriate category, of municipal employees or contractors applying restricted use pesticides.  Pesticides may not be used within 100 feet of any playground area or any creeks at ALL sites.

A. Weed Control – General
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1. Weeds in all lawn areas, planting beds, planted islands, tree wells, shrub wells, parking lots, traffic islands, curb and gutters, sidewalks, and open space shall be removed or killed weekly as the weeds emerge. Weeds shall be removed (not just killed) if they are larger than 2 inches (5cm) in height or diameter.

2. All debris resulting from weeding operations shall be removed from the project area on the same day that the weeding operation occurs.

3. Should the Contractor desire to use a chemical weed control program, they shall develop said program and submit in writing to the Engineer within 15 days of approval of contract for review and approval. Said program shall be administered in accordance with applicable laws and practices governing the use of chemicals. Said program shall be adhered to unless written approval to change such program is granted by the Engineer.

4. Weed oils, granular pellets or any other weed control materials shall be used only in strict conformance with Federal, State, County, and local regulations and codes. The materials must be approved by the Engineer.

5. The Contractor or the Pest Control operator of the Contractor must have a valid certification appropriate to the pesticide application undertaken, and all weed control must have a written recommendation prepared by a Certified Pest Control Advisor, as required by the Monterey County Agriculture Commissioner.

6. Any new or existing plants or soil which, in the opinion of the Engineer, have been damaged by applying or lack of applying weed control materials shall be replaced by the Contractor no later than one (1) week after notice of such damage at Contractor’s expense.

7. Planter Maintenance: Complete trimming and cultivating of planters and ground cover shall be completed monthly. Weeding shall be performed regularly to avoid establishment of seedlings.

8. All vegetation shall be sprayed and removed for a distance of eighteen (18) inches from tree trunks to form tree wells.

Any additional weed control in turf areas shall be as needed or as directed by the Maintenance Operations Manager or designee.

Weed control required and approved within turf areas by the Maintenance Operations Manager or designee is considered as part of contract.

9. Handling of Pesticides: Care shall be taken in transferring and mixing of pesticides to prevent contaminating areas outside the target area. Application methods shall be used to which ensure that materials are confined to the target area. Spray tanks containing leftover materials shall not be drained on the site. Disposal of pesticides and tank Agreement for Services v. January 2021 Page 27 of 46
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rinsing materials shall be within the guidelines established in the State of California Food and Agriculture Code or EPA regulations.

10. Timing: Pesticides shall be applied at times, which limit the possibility of contamination from climatic or other factors and at the proper life cycle of the pests.

Early morning application shall be used when possible, to avoid contamination from drift. Applicator shall monitor forecast weather conditions to avoid making application prior to inclement weather to eliminate potential runoff of treated areas.

11. Contractor shall apply spray chemicals when air currents are still; preventing drifting onto adjacent property and preventing any toxic exposure to persons whether or not they are in, or near, the project.

B. Insect and Disease Control

1. The Contractor or the Operator must have a valid certification appropriate to the pesticide application undertaken, and all weed control must have a written recommendation prepared by a Certified Pest Control Advisor as required by the Department of Pesticide Regulation and the Monterey County Agriculture Commissioner.

2. The spray materials shall meet all Federal, State, County, and Local requirements. The spray materials must be approved by the Engineer.

3. Any applications within 500 feet of any school shall not be made within one hour before or one hour after school hours, as required by applicable pesticide regulations.

4. The Contractor shall use a dormant spray fungicide that controls anthracnose and other plant diseases as needed.

5. The Contractor shall use an appropriate insecticide and fungicide spray that prevents or controls disease and insect infestations.

6. Application of insect and disease control materials shall be within the time best suited to the eradication of the insects and diseases.

7. Any new or existing plants or soil which, in the opinion of the Engineer, have been damaged by applying or lack of applying control materials shall be replaced by the Contractor within a week after notice of such damage at his expense.

8. Scheduled spraying shall be applied twice annually to all deciduous trees and shrubs.

The first spraying shall be accomplished while trees or shrubs are in full dormancy.

The second spray shall be applied just as the buds start to open. Contractor’s choice of specific spraying times must be approved by the Engineer.

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9. A program for control of insects and diseases shall be developed by the Contractor and submitted with supporting manufacturer’s data and submitted in writing to the Engineer within 15 days of the approval of the contract for the Engineer’s review and approval.

10. Pesticides shall be stored, transported, and applied only in strict conformance with Federal, State, County, and local regulations and codes. The materials must be approved by the Engineer in advance of the application.

11. If spraying cannot be performed for any reason, the contractor shall use tree injections to control infestations according to pesticide label.

12. Irrigation water applied after treatment shall be reduced to eliminate runoff. When water is required to increase pesticide efficiency, it shall be applied only in quantities of which each area is capable of receiving without runoff.

13. Contractor shall be responsible to update daily all pesticide, herbicide and fertilization applications to the City’s PHF on-line app.

C. Ground Squirrel, Gopher and Other Rodent Damage Control Contractor shall repair all rodent damage. All fresh mounds are to be removed and rodents eradicated within four (4) days by the Contractor in planted areas and seven (7) days in non-planted areas. All rodent damage done to turf areas shall be leveled out and re-sodded to match existing grade. All damage done to existing plant material by rodents shall be replaced by contractor with new plant material.

Rodent Control – Contractor shall keep all turf and landscaped areas free of gophers by using Macabee gopher traps or other devices approved by the contract manager.

Rodenticide use is not allowed.

D. Debris, Graffiti and Litter Removal
All Areas:

1. All debris and litter shall be removed by the Contractor from all project areas within two (2) days (twice a week) of deposit. Debris and litter removal shall be disposed of immediately by Contractor.

2. Debris and litter to be removed shall include but is not limited to all debris generated by the work included in this project, paper, glass, trash, leaves, pine needles and all other forms of debris and litter from all sources including those outside the project site.

3. Contractor shall remove “graffiti” or other unsightly markings placed upon visible faces including, but not limited to, cinder block walls, bench seats, picnic tables, irrigation/lighting boxes, light poles, tree trunks, sidewalks, and any other surface within the district boundary within the next working day during the term of this Agreement for Services v. January 2021 Page 29 of 46
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contract. Graffiti removal shall be considered as part of regular maintenance activities and shall not be compensated as additional work.

4. Complete policing; litter pickup ad supplemental hand sweeping of parking lot corners, street medians, storm drain grates and areas along gutters/curbs inaccessible to power equipment shall be accomplished to ensure a neat appearance.

5. Contractor shall dump all trash receptacles located throughout the Landscape District.

This also includes installing plastic bags as needed, contractor supplied.

E. Signs/Improvements
Contractor shall not post signs or advertising material upon the site premises unless prior approval is obtained from the inspector.

Contractor will remove all advertisements and election signs from the work site, including from utility poles and trees, each time site is serviced. Signs shall be stored by contractor until City staff gives approval for their disposal.

F. Removal of dead, damaged, or Diseased Plant Materials Contractor shall remove dead, severely damaged or diseased plant material no later than seven (7) days after identification. Broken tree limbs or other items that may cause hazardous conditions to the public shall be removed immediately.

G. Staking and Guying

1. Newly planted trees shall be kept adequately staked at all times. Ties shall be loosened periodically to prevent girdling. A detailed drawing of the staking system to be used is included in Appendix “A”, Street Tree Planting Plan.

2. Newly planted trees shall not be left unstaked for more than two (2) working days unless written permission is granted by the engineer.

3. Trees that have reached a size and stability so as not to require staking shall be exempt from these requirements upon the approval of the Engineer. Trees under the size of a standard 5-gallon size for the variety shall also be exempt from these requirements unless otherwise required by the Engineer.

H. Inclement Weather

1. During the periods when inclement weather hinders normal operations, the Contractor shall adjust his work force in order to accomplish those activities that are not affected by weather.

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2. The Contractor shall re-stake, re-tie or remove trees or other such activities as required as a result of inclement weather. The Contractor will stay available to assist in any storm related damage repair to sites in this contract.

3. Contractor shall not work or perform any operations during inclement weather that may destroy or damage ground cover or turf areas. The Contractor shall contact the Maintenance Operations Manager or designee for the determination of non-operation conditions.

4. The Contractor shall immediately notify the Maintenance Operations Manager or designee when the work force has been removed from the job site due to inclement weather or other reasons.

I. Fire Prevention
Contractor shall take all precautionary measures to ensure that while working with (power equipment, vehicles, etc.) in weeded or grassy areas they do not start a fire. All contractor vehicles shall be equipped with fire extinguishers.

The City of Salinas shall not be held liable for any fires due to contractor negligence.

J. Irrigation of Plant Materials

1. All planted areas shall be watered deeply as weather conditions require to promote normal growth and ensure the health of the vegetation therein. Water for the irrigation systems shall be furnished by the City. Water usage shall be in accordance with the City’s water conservation Ordinance No. 2123. Lawns at no time shall show a lack of fresh green color or a loss of resilience due to lack of water.

2. Control watering to prevent runoff and/or erosion, puddling, or over watering. Prevent watering roadways, walkways or private property. Provide adequate coverage of all landscape areas. Match precipitation rates. Limit hazardous conditions. Adjust irrigation as required due to seasonal changes in rain. A current schedule of automatic watering cycles must be provided to the Engineer’s representative upon request.

Automatic controllers shall be set to operate irrigation systems between 9:00 p.m. and 5:30 a.m., or as directed by the Engineer.

3. Emergency irrigation not conforming to the City’s Water Conservation Ordinance will require prior approval by the Engineer with prior notification to the water purveyor of the time, location, and reason for the non-conforming irrigation.

4. All irrigation systems shall be tested and inspected, and a written report submitted to the City when requested.

5. All irrigation systems shall be tested and inspected as necessary when damage is suspected or observed or reported daily if necessary.

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6. Battery operated controllers will be kept in continuous operating condition by replacing batteries, when necessary, at Contractor’s expense.

7. All replacements shall be in strict accordance with City of Salinas equipment and installation standard plans, no substitutions will be permitted.

8. Unplug all clogged heads, flush lines free of rocks, mud, and debris.

Contractor is responsible for cost to repair or replace irrigation systems which malfunction due to Contractor’s negligence.

10. Contractor shall be responsible for the yearly testing of all backflow preventer units as per the instruction of the water purveyor. This testing shall only be done by a Certified Backflow Preventer Tester. Copies of all test results shall be presented to the department for required record keeping purposes. Any repairs necessitated by the failure of the unit to pass the test shall be completed by the Contractor with compensation for any major ordinary costs to be billed as a separate payment item.

11. The payment for repair and maintenance of the irrigation systems shall be considered as included in the monthly price paid for landscape maintenance and no separate payment shall be made therefor. The prices paid shall include full compensation for furnishing all labor, materials, tools, and equipment and doing all work involved as specified. Major irrigation repairs, such as repairing control valves, controllers, vacuum breakers, and backflow preventers, shall not be considered as normal maintenance for the purpose of billing. Contractor shall obtain approval from the City before incurring expenses for major irrigation repairs. Contractor may replace any malfunctioning portion of the irrigation system with the same or a substitute type of product or operation with prior consent of the Engineer.

12. Major irrigation repairs, such as replacement of defective remote-control valves, major controller repairs, major backflow prevention unit repairs, extensive wiring, repairs to the irrigation mainline, or any other single major irrigation repair project, which necessitates costs for materials in excess of $150, shall not be considered as normal maintenance for the purpose of billing. Contractor shall obtain approval from the Engineer before incurring expenses for major irrigation repairs.

13. In the event of a malfunctioning remote-control valve, the Contractor shall be responsible for manual watering by utilizing the use of a water truck or water bubble, hand bleeding remote control valves, setting out additional hoses and sprinklers, and/or hand watering as required to uniformly irrigate affected areas until said valve is repaired.

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14. Controller enclosures shall be maintained by the Contractor at no extra cost to the City.

This maintenance shall include rust removal, painting, sealing, or other measures which are intended to preserve the controller enclosure. Any replacement of the controller box necessitated by vandalism or deterioration, after all reasonable efforts have been made by the contractor to preserve the enclosure will be paid for as extra work.

15. Contractor shall keep irrigation controllers securely locked at all times when they are not required to be open for programming, repairs, or checking the operation of the controller.

16. Controllers shall be checked at least weekly to assure proper operation and programming.

K. Water Conservation
Contractor shall, whenever possible, minimize the use of water during maintenance operations. Watering equipment shall be kept in good working order; water leaks shall be repaired promptly; and washing of equipment, except when necessary for the safety of and for the protection of equipment, shall be discouraged. In no case shall the Contractor use water to rinse or flush chemicals of any kind from equipment onto the work site and/or drainage or sewage systems.

Drought Impact on Irrigation: The Contractor shall comply with all water use regulations and restrictions. In addition, Contractor shall comply with City directed changes in irrigation in response to drought conditions.

L. Underground Excavations
Contractor shall be responsible for locating all underground utility lines to ensure the safety of
his/her work crew and to protect in place existing utility equipment before commencing any excavation. Contractor shall contact the Maintenance Operations Manager or designee and
Underground Service Alert (1/800‐227‐2600) 48 hours before commending any excavation, to
locate underground service lines.

M. Fertilizing
The Contractor shall provide ten (10) days advance written notice to Engineer of each intended application of fertilizer.

1. Lawn and All Types of Ground Cover. Commercial fertilizer shall conform to the provisions of Section 20 of the City of Salinas, Standard Specifications Design Standards, 2008. Fertilizer shall be a complete fertilizer, part if the elements of which are derived from organic sources; and shall have a guaranteed analysis of:

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Element Minimum
Nitrogen 16%
Phosphoric Acid 6%
Water Soluble Potash 4%
And shall be applied at such a rate to insure one pound of actual nitrogen per 1,000 square feet of area per application or as approved by the Engineer. Turf fertilizer shall be applied a
minimum of three (3) times during the growing season, two (2) times per growing season for
other planted areas to maintain healthy, vigorous growing conditions of all plants at all times.

2. Trees and Shrubs – Fertilizer tablets shall be 21-gram size with a guaranteed analysis of, or a departmentally approved equivalent product:

Nitrogen 20.00%
Phosphoric Acid 10.00%
Water Soluble Potash 5.00%
Combined Sulfur 1.60%
Iron .35%
And shall be applied at the following rate:

One tablet for each one‐half inch of tree trunk diameter (tree trunk diameter shall me measured within six inches of the ground line) or three tablets per tree, whichever is greater, inserted up to two feet deep, but not less than 8 inches deep, equidistant round the dripline at the end of March each year.

One tablet for each shrub shall be inserted up to two feet deep, but not less than eight inches deep, near each shrub at the end of March of each year.

N. Tree Work

1. Staff - Any personnel engaged in the pruning of City of Salinas urban forest trees must be authorized to do so by the Director or an Urban Forestry designated representative.

All personnel engaged in pruning operations shall do so under the supervision of an International Society of Arboriculture (ISA) Certified Arborist. Prior to approval of any tree pruning operation, it shall be the responsibility of the Contractor to provide the City of Salinas with proof of current ISA Arborist Certification for staff engaged in project supervision. Inspection of project work will be done by Urban Forestry Division staff members, designated by the Director.

2. Schedule – No tree work shall commence before 7:30 a.m. Crews are prohibited from working beyond dusk.

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3. Health Maintenance – removal of dead, diseased, or hazardous limbs.

4. Structural – Pruning to maintain the strength and shape.

5. Safety - Prune to prevent wind damage and protect the public or adjacent property. No tree limbs shall protrude into vehicle roadways or streets below fourteen (14) feet from the ground and no tree limbs shall be less than nine (9) feet from the ground overhanging walkway. Clearance shall be as determined by the Engineer in all other areas.

6. General Pruning - No “stubbing” cuts shall be allowed. Any deadwood shall be removed to the point of attachment. Final cuts shall be made in such a way as to retain the bark collar without leaving a stub or cutting into the collar. When removing a dead branch, pruning cuts shall be made outside the callus tissue that has begun to form around the branch. All limbs two inches in diameter or over must be precut to prevent splitting. If splitting does occur, the wound shall be traced.

7. Crown Thinning - Pruning to thin crowns of trees shall be undertaken with the purpose of opening a tree to light, reducing weight on limbs, decreasing the wind sail effect, invigoration of the growth of the tree, and to increase the overall structural stability of the tree. Thinning operations should conform to ISA Standards.

8. Crown Reduction - Crown reduction shall be completed to reduce the overall height and spread of the trees. The goal of this pruning operation is to enhance the structural integrity of the trees designated for the pruning operations. No tree shall have more than 1/3 of the canopy removed in this pruning operation without prior approval of the City Engineer or the designated Urban Forestry staff representative. All crown reduction shall be performed in conformance with the ISA Pruning Standards.

9. Crown Restoration - Structural integrity shall be enhanced through crown restoration pruning. A natural appearing crown shall be developed through pruning which is done to a lateral to control the tree’s growth to wood which is securely attached to healthy wood. It is anticipated that this process is one which requires an initial pruning with additional follow-up pruning’s to direct and accomplish a complete crown restoration project. All crown reduction shall be performed in conformance with the ISA Pruning Standards.

10. Clearance Pruning - Limbs growing in the direction of adjacent structures shall be pruned to minimize conflict with the structures. Lower limbs, suckers, and hanging foliage shall be raised to approximately Fourteen (14) above the street for traffic clearance, and 9 feet above sidewalks and lawns for pedestrian access. Deviation from clearance height requires approval of the Public Works Engineer or designated Urban Forestry staff representative. Immature specimens may require an adjustment appropriate to the individual tree size and stage of growth.

11. Miscellaneous
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a. Pruning sealant or paint is not required, or allowed, on pruning cuts. b. Trees which are infected with a disease shall require removal of all infected limbs to a point in the limb at least 6 inches below the diseased area. Any tree found to be fully infected with a disease shall be inspected by the designated Urban Forestry staff member prior to any pruning which would reduce the size of the infected tree substantially or require removal of the tree.
c. Height – Prune to specific height as directed by the Engineer.

O. Hedge Trimming

1. All hedge and ground cover plants growing in the subject areas shall be trimmed and pruned, as required, to maintain plants in a healthy, growing condition and to maintain plant growth, within reasonable bounds as determined by the Engineer, and to maintain uniform height to prevent encroachment of passageways, walks and streets, and to provide adequate view of signs and vision for vehicular traffic. Dead or damaged limbs or branches, trees or shrubs shall be removed immediately, and all pruning cuts shall be made cleanly with sharp pruning or hedging tools with no projections or stubs remaining. All cuttings, branches, and leaves shall be removed and disposed of before the end of the workday. Traffic signs, cones, etc., shall be used in accordance with City Standards.

2. Site Clean-Up
a. General - Throughout all phases of the project, including suspension of work, and until final acceptance of the project, the Contractor shall keep the work site clean and free from litter and debris. The Contractor shall also abate dust nuisance by cleaning, sweeping, and sprinkling with water, or other means as necessary. The use of water resulting in mud on public streets will not be permitted as a substitute for sweeping or other methods.
b. Disposal - All disposal of material generated from the pruning operations is the sole responsibility of the Contractor engaged in the operation. This shall include wood, foliage, and other organic material. Dust and dirt shall be kept to a minimum during the pruning process and shall be removed at the end of each day’s operations or at the completion of work at individual sites prior to the Contractor leaving the site.

No wood shall be left at the site of work unless prior approval of the Engineer or designated representative has been obtained. The costs of disposal of all wood and other debris generated by the project is included in the cost of the project costs and shall not be declared as additional costs to the project.

3. Signage - The Contractor shall furnish and install all safety street signs, cones, and other facilities, which are necessary to expedite the passage of public traffic through or around the work. This is to prevent accidents, damage, or injury to the public, and to Agreement for Services v. January 2021 Page 36 of 46
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give adequate warning to vehicle or pedestrian traffic or to the public of any dangerous conditions to be encountered.

4. Sound Control Requirement - The Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances which apply to any work performed pursuant to the Contract.

Full compensation for conforming to the requirements of this section shall be considered asincluded in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore.

P. Trimming Edging

1. All lawns shall be trimmed and edged around irrigation systems, fire hydrants, tree wells, shrub basins, along ground cover, and curbs/sidewalks every week from March through October and every month from November through February.

2. Grass shall be trimmed around sprinkler heads as necessary to provide the maximum water coverage of spray nozzles. Removal of turf from around sprinkler heads will not be permitted.

3. Damage to sprinklers, headers, irrigation and utility boxes, and other structures shall be avoided. All damage to shall be reported to the Engineer’s representative and contractor shall make repairs promptly.

4. All debris generated by edging shall be removed from the project site by the end of the working day. All trimming and debris shall be raked from all planted and unplanted areas and shall be disposed of off‐site by the Contractor. Costs for same are to be included in the routine maintenance fee.

5. All ground cover shall be trimmed to the inside edge of planting areas when ground cover grows three inches outside planting areas.

Contractor shall exercise care not to spray tree trunks with any chemicals or injure the tree trunk with any chemicals or injure the tree trunks with mechanical equipment. Trim lawn edges or tree wells with power edgers or by hand, but in no case will soil sterilants be permitted.

Q. Mowing

1. Ground cover plants other than lawns, e.g., ivy, hypericum, etc., shall be mowed once each year in the appropriate season to a height of three inches from ground level.

Ground cover plants shall be edged along curbs and planter edges so that no more than 4” of growth extends beyond the planter areas.

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2. PROPOSAL A: Lawn area shall be mowed at 1½” to 2” height once every week from March through October; once every other week from November through February.

PROPOSAL B: Lawn area shall be mowed at 1½” to 2” height once every other week all year round.

3. Lawns shall be renovated yearly by aerating and/or verti cutting. This shall be done during the spring. If required for optimum water penetration, repeat as needed. Reseed bare areas as needed.

4. All mowing equipment shall be kept in good repair with cutting surfaces sharpened to ensure a clean and effective cutting of grass blades.

5. All mowing equipment shall be free of leaking fluids which would adversely affect the health of turf or other surfaces within the areas of responsibility.

The Contractor shall submit a mowing schedule of days and times for each designated park and landscape site. The Contractor shall maintain the schedule as closely as possible unless a change is authorized or directed by the Maintenance Operations Manager or designee. Should weather or site conditions prove to be prohibitive to the regularly scheduled mowing, Contractor shall contact the Engineer to reschedule the mowing service to a time and date acceptable to the Engineer. The Contractor shall not be compensated for mowing services which have not been provided, either through a regularly scheduled mowing or an acceptable rescheduled dated approved in advance by the Engineer.

In case of equipment failure Contractor shall notify the inspector of the failure immediately and reschedule that week’s service to be completed within two days of said failure upon approval of Inspector.

Turf clippings and debris shall be lifted the same day of each mowing, trimming or edging operation and shall be removed from each district and landscape site. The use of mulching mower blades is acceptable as long as large amounts turf clippings are not impeding on normal turf growth.

R. Hauling

1. Spillage resulting from hauling operations on or across public thoroughfares shall be immediately removed at Contractor’s expense.

2. If the spillage is of a hazardous substance, such as petroleum products, or pesticides, Contractor is required to contact the Maintenance Operations Manager or designee immediately and also prevent the substance from running into storm drains.

S. Playground Inspections
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Contractor shall perform daily, weekly, and monthly playground inspections:

1. Daily‐This includes checking for broken glass, graffiti, trash, or other foreign objects.

Empty all trash receptacles. Check playground for major hazards. Daily cleaning of barbecue pits including emptying ash pales.

2. Weekly‐Playgrounds with loose fill surfacing shall have minimum of 12 inches of fill placed under all swings, slides and major play equipment. Keep play area free of vegetation. (No Pesticides or Herbicides allowed in play area.)

3. Monthly‐ Check all play structures: Footings (loose, cracked), All moving parts for wear, rust, broken or missing parts (s‐hooks, grommets, chains), and vandalism. Check all handrails, floors, steps, fasteners for excessive wear or damage.

4. Contractor shall be responsible to secure broken equipment until replacement or repair is completed.

5. Contractor shall report any findings immediately to Engineer.

6. Contractor shall supply daily, weekly, and monthly inspection reports (checklist) to the City at the end of each month for each individual playground. This also includes exercise equipment and horseshoe pits areas.

T. Extra Work (if needed): Palm Tree Maintenance

1. Contractor shall be responsible to maintain the good health and vigorous growing condition of the palms and surrounding planting areas.

2. Condition of Plants: Palms shall be kept free of diseased, dead, or dying fronds. Dried thatch
from older leaves shall be cut back to within two (2) inches of the base of the trunk without
causing scaring or injury to the trunk.

3. Vigor: All palms shall be maintained in a sound, healthy, vigorous, well foliated condition.

They shall be free of disease, insect pests, eggs, or larvae. Palms shall have healthy, well developed root systems. All palms shall be free from physical damage or adverse growing conditions which would prevent healthy growth.

4. Appearance: All palms shall be kept symmetrical without leaning of the trunk from the perpendicular, and so trained or favored in development and appearance, as to be superior in form, compactness, and alignment with the other palms in the planting area.

5. Disease Prevention: Extreme caution shall be used while pruning palms to prevent spread of
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vascular diseases. Pruning tools shall be placed in a sterilizing agent before beginning pruning operations and before moving from one palm to another.

6. Palm Fertilizer: Palms shall be fertilized with a palm specific fertilizer, three times a year in
spring, summer, and fall. October shall be the last application before soil temperatures drop and roots become less active. The fertilizer shall be slow release in nature. A typical palm
specific fertilizer formulation would be 14‐5‐14. The Contractor shall adhere to the rates indicated on the palm specific fertilizer label. Fertilizers shall be pre‐approved prior to
applications, by the Director of Recreation‐Parks or the designated staff member.

7. Pruning: Care shall be taken when pruning palms not to cut or otherwise injure the terminal
bud or any other portion of the tree. Only dead, diseased, or badly damaged palm fronds shall be removed. No healthy fronds shall be removed without authorization of the Engineer or the designated staff member. Leaf removal shall be performed utilizing sterilized, sharp pruning saws. Cuts shall be made flush to the palm trunk without injury to the tree.

8. Irrigation: The Contractor shall be responsible to monitor the palm tree irrigation to ensure
health of the tree. A tensiometer or other acceptable tool shall be used to check the rootball
moisture as well as the surrounding soil. The Contractor shall be responsible to increase or
reduce the amount of water applied to the tree by adjusting the irrigation controller schedule as required or by using supplemental irrigation means such as hoses or water trucks at no
additional cost to the contract.

SECTION 9 CONTROL OF WORK
SECTION 9-1 GENERAL
A. Damages to Existing Facilities – Plant materials, portions of existing structures or facilities, including irrigation systems, which are damaged or altered in any way during the performance of work in this project, shall be immediately repaired or replaced in kind by the Contractor at their expense and in a manner approved by the Engineer.

B. Emergency Call – Contractor shall respond to emergency calls for matters covered by this contract immediately without additional cost to the City. Contractor shall furnish the department with names and phone numbers of personnel available for emergency call‐out purposes.

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C. Lock and Keys ‐ The Contractor shall be responsible for the series of 3 keys assigned to it and shall assign these keys to its personnel for use in maintaining the facilities. The Contractor shall properly use and keep safe all keys or locks issued by the City to the Contractor. The Contractor shall report all lost or stolen keys or locks to the City within 24 hours of discovery. The Contractorshall reimburse the City for the total cost of replacement keys and/or locks that have been lost.

SECTION 9-2 PAYMENT FOR LANDSCAPE MAINTENANCE
A. Each month, the Contractor shall submit one invoice for payment as described in Section – “Progress Payments”, of these Special Provisions for payment for all work performed during the previous month. Payment shall be made on receipt of said invoice at the contract unit price per month for landscape maintenance of subject areas. Department pre‐approval must be granted prior to work which ultimately shall be billed as separate payment items, except in the case of emergency repairs. If the invoice submitted by Contractor exceeds the contract unit price per month for landscape maintenance, Contractor shall also submit invoices verifying the purchase of materials, labor, and a clear description of the location of the installation(s), type of work done, and the date of the work.

B. The price paid per month for landscape maintenance at each area shall include full compensation for labor, tools, equipment, and materials for landscape maintenance of each area, including weed control, scheduled spraying for insect and disease control, debris and litter removal, removal of dead, damaged, or diseased plant materials, staking and guying, irrigation of plant materials, fertilizer, pruning, edging, trimming, mowing, maintenance, and repair of the irrigation system. The price paid shall not include compensation for repair of irrigation systems when the system malfunctions as a result of Contractor negligence.

At the request of the Engineer, the Contractor shall perform such work or repairs and replacements associated with the maintenance of the area that is not covered under the basic services under the terms of this contract. Extra services shall be performed according to a quotation submitted by the Contractor, approved by the Engineer, or shall be done on a time and material basis. Compensation for extra work shall be made in accordance with the specified amount approved in this contract. No mark‐up for handling fees or other fees beyond the basic labor and materials cost is allowable. The Contractor shall obtain written approval from the Engineer before proceeding with the work. The quotation shall show a complete breakdown of all labor and material costs.

C. Progress Payments ‐ The Contractor shall submit one invoice for payment in proper form to the City for all work performed during the previous month within five (5) calendar days following the last day of the previous month. The invoice shall list the area maintained and the date of the service with a total for all areas maintained during that month. Compensation will not be made for services not provided, as per Work Description. If the invoice submitted by the Contractor exceeds the contract unit price per month for maintenance services, the Contractor shall also submit proof of approval to proceed from Engineer along with invoices of the location and scope of the services provided. The invoice shall indicate the areas in which work was performed, the dates upon which work was done, and the type Agreement for Services v. January 2021 Page 41 of 46
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of service provided. Work resulting in separate and additional billing requires prior departmental approval before incurring costs.

D. Invoices for payments shall be submitted to:

City of Salinas
Public Works Department
426 Work Street
Salinas, CA 93901
Invoice shall be received within five (5) calendar days following the last day of the previous month.

E. After completion of the term of this contract and of all work called for under the contract and the value thereof, the City shall pay the entire sum so found to be due after deducting there from all previous payments and all amounts to be retained under the provisions of the contract. All prior partial estimates and payments shall be subject to correction in the final estimate and payment.

The final payment shall be in no way construed as an acceptance of any defective work.

The Contractor agrees that the tender of the final payment by the City and acceptance thereof by the Contractor shall release the City, the Governing Body, the Engineer, and all other officers and employees of the City from any and all claims for liability or further payment on account of work done under the contract or alterations, additions, or reductions thereof.

SECTION 9-3 SCHEDULE OF WORK
A. Schedule of Work – The Contractor’s schedule for carrying out the work as specified shall be submitted to the Engineer for review and approval prior to the award of the contract by the City. The schedule shall include the time, days, and areas to be maintained.

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c. Contractor is expected to have the same maintenance work crew assigned to its work sites at all times on a continuous basis.
d. Contractor at no time shall leave a work site to complete another sections project,
without having completed the work assignment for that day SECTION 9-4 INSPECTIONS
A. Inspections – Monthly inspections of the project site shall be scheduled by the City’s authorized representative. This site inspection shall require that both the Contractor and City representative review the progress and satisfaction of the work product and to plan any work necessary to meet the landscape maintenance. Deficiencies noted during inspections shall be fixed as soon as possible, but in no case will the same deficiency be tolerated on the next monthly inspection.

B. Should the Contractor fail to correct maintenance deficiencies within the first month of observation by the designated City staff project inspector, a payment reduction of an amount up to 25% of the total monthly maintenance fee may be withheld. In the event the Contractor fails to correct said deficiencies within the next month’s billing period, the City may then retain an additional amount, up to 35% of that month’s regular maintenance fee.

Failure to correct deficiencies may result in termination of this contract.

C. Deficiency Notice the Contractor is required to correct deficiencies within the time specified by the City of Salinas. If the deficiency is not corrected within the time specified by the City, City labor will be called out to complete the work. Such work shall be done on a force account basis with an additional call out charge of $75.00 per hour for each call‐ out. Call‐out of City forces during off hours, resulting from improper programming of sprinkler controllers, will be charged to the Contractor at time and a half. It also should be noted that there is a minimum two‐hour charge for labor on any call‐out.

SECTION 10 MEASUREMENT AND PAYMENT
Payment for all labor, materials, tools, equipment, and other appurtenances required for the proper, substantial and complete‐in‐place project construction for ANNUAL HARDEN DISTRICTS’ LANDSCAPE SERVICES as shown on the Plan and/or outlined in these Special Provisions.

Except for authorized changes in the work, payment for said complete‐in‐place finished work or improvement shall be made only on the basis of the Contract item of work listed in the Proposal.

The various Contract item prices paid for the work required, for ANNUAL HARDEN DISTRICTS’ LANDSCAPE SERVICES, complete‐in‐place, including full compensation for furnishing all labor, materials, tools, equipment and incidentals, for doing all the work involved in removing and disposal of various items of materials, provided for in these Specifications and Contract, or required for the proper completion of the work as a whole, for which no separate payment has been provided shall be a supplementary obligation for the Contractor and payment therefore shall be considered included in the price paid for the Contract item of work listed in the Agreement for Services v. January 2021 Page 43 of 46
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Proposal.

Reference Section 9‐1.06 (page 9‐11) of the Standard Specifications. Delete the last paragraph on page 9‐11 and continuing first paragraph on page 9‐12 and substitute the following:

The City shall retain 5% of such estimated value of the work done and 5% of the value of materials so estimated to have been furnished and delivered and unused and furnished and stored as aforesaid as part security for the fulfillment of the Contract by the Contractor.

The Contractor shall submit Subcontractor and/or suppliers’ waiver of liens as required under Civil Code Article 8122‐8138. The waiver shall be “conditional” before payment and “unconditional” after payment on forms set forth in the statute.

The Contractor shall submit the progress payment pay application to the Engineer for review and approval. The Engineer shall review it within seven (7) calendar days of receipt. The Engineer shall either deny and return the progress payment pay application to the Contractor for correction or recommend approval and forward it to the Agency for processing. The required attachments to the monthly progress payment pay application shall include:

A. Certified Payroll Reports: All current payroll reports and statement of compliance for the Contractors and all subcontractors (to be completed through the date of pay application).

B. Daily Reports: All current Daily Reports for the Contractor and all subcontractors and owner operators. Daily reports shall contain the name, classification and detailed task listing of all personnel and equipment, including all subcontractors and owner operators (to be completed through the date of pay application).

C. Quantity Calculations: Certified quantity calculations to justify all pay quantities and amount requested.

D. Monthly Schedule: The contractor shall submit an updated, revised construction schedule to the Engineer with each pay application.

E. Unconditional Waiver of Lien Releases: The contractor shall submit Subcontractor and/or supplier’s waiver of liens as required under Civil Code Article 8122‐8138. The waiver shall be “conditional” before payment and “unconditional” after payment on forms set forth in the statute.

Failure to provide any of the documents as listed above will result in the Engineer returning the monthly pay application to the Contractor with no action.

Payment for all labor, materials, tools, equipment, and other appurtenances required for the proper, substantial and complete‐in‐place for the project as shown on the Plans and/or outlined in these Special
Provisions.

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Attachment C
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AGREEMENT FOR SERVICES BETWEEN
THE CITY OF SALINAS AND BRIGHTVIEW LANDSCAPE SERVICES, INC.

LANDSCAPE SERVICES FOR MIRA MONTE, AIRPORT, AND WOODSIDE

MAINTENANCE DISTRICTS
THIS AGREEMENT is executed this 11th day of June 2024, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and Brightview Landscape Services, Inc., a California Corporation, (hereinafter “Contractor”).

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, the following services: Landscape Maintenance Services for Mira Monte, Airport, and Woodside Maintenance Districts. Scope of work is further discussed in City’s Request for Proposal or Solicitation, Attachment B and Contractor’s Proposal dated May 21, 2024, Attachment C.

3. Term. The work under this Agreement shall commence June 22, 2024, and shall be completed by June 22, 2027, unless City grants a written extension of time as set forth in Section 2 above.

4. Payment. City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, not to exceed Two Hundred Seven Thousand Fifty-Seven Dollars ($207,057), as more fully described in title of Contractors fee schedule, Attachment C. Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.

6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.

7. Indemnification. Contractor shall hold harmless, defend at its own expense, and Agreement for Services v. January 2021 Page 2 of 47
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indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the sole negligence or willful misconduct of the City.

8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.

10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.

11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.

14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.

CITY OF SALINAS
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MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.

4. A copy of the claims reporting requirements must be submitted by Contractor to the City.

Maintenance of Insurance
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Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

Surety Bonds
Contractor shall provide the following Surety Bonds:

1. Payment bond

2. Performance bond

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Attachment B
Mira Monte
Airport
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Woodside

CITY OF SALINAS

PUBLIC WORKS DEPARTMENT

LANDSCAPE SERVICES FOR MIRA MONTE, AIRPORT AND WOODSIDE

MAINTENANCE DISTRICTS
SECTION 1 SPECIFICATIONS AND PLANS
All work to be done under this Contract shall conform to the applicable requirements of the City of Salinas, Department of Public Works, Design Standards and Standard Specifications, 2008 Edition, herein referred to as the Standard Specifications. The State Standard Specifications and Standard Plans, May 2006 Edition, herein referred to as State Standard Specifications, shall be used.

Wherever in the Special provisions, Notice to Contractors, Proposal, Contract or other Contract documents the following terms are used; the intent and meaning shall be interpreted as follows:

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State – City of Salinas
Department of Transportation – City of Salinas
Director – City of Salinas
Division of Highways – City of Salinas
Engineer – City Engineer
Local Public Agency – City of Salinas
Owner – City of Salinas
SECTION 2 PROPOSAL REQUIREMENTS AND CONDITIONS
SECTION 2-1 MISCELLANEOUS
2-1.01 GENERAL
THE Bidder shall carefully examine the site of work contemplated, the plans and specifications, and the proposal and contract forms therefor. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and scope of work to be performed, the quantities of materials to be furnished, and as to the requirements of the proposal, plans, specifications, and the contract.

Deficiency Notice:

The Contractor is required to correct deficiencies within the time specified by the City of Salinas.

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2-1.02 UNSCHEDULED / EXTRA WORK RATES
Contractor is to furnish the City of Salinas, hourly rates for unscheduled landscape maintenance work, in accordance with the following specifications and provisions.

A. Contractor may not change the regular maintenance schedule or work force to perform unscheduled/extra work unless authorized by the Inspector.

D. All additional work shall commence on the specified date established and Contractor shall proceed diligently to complete said work within the time allotted. All replacements of plant material or irrigation components shall be the same like and kind as what is missing or needed to be replaced, unless authorized by the Inspector. Contractor is required to submit Agreement for Services v. January 2021 Page 12 of 47
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highlighted copies of receipts for materials purchased. Receipts shall be turned in with contractors’ invoice for said repair and replacements.

E. Inspector shall authorize verbally or in writing, any unscheduled work prior to work being done. Contractor will submit a written quote, detailing materials and labor charges used for extra work. The Inspector will generate a work order, which authorizes the contractor to submit an invoice for work performed.
2-1.03 BID PROTEST FEE
Bid protests are limited to “Bidders” as defined in the Contract Documents. Any Bid protest must be submitted in writing to the City Clerk before 5 o’clock p.m. (as determined by the clock in the City Clerk’s Office) within 3 working days after Bid opening.

B. The initial protest document must contain a complete statement of the basis for the protest.

Faxed or emailed copies are acceptable, with confirmation of receipt by the bidder or person to whom it was sent.

F. The protestor shall also submit a non-refundable fee of $1000.00 per protest via certified check made payable to the City of Salinas to reimburse its costs in reviewing and Agreement for Services v. January 2021 Page 13 of 47
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investigating the bid protest. Any protest submitted without the fee shall be returned without further action by the City.

G. Any protest not complying with this section shall be returned without further action by the City.

H. The procedure and time limits set forth in this paragraph are mandatory and are Bidder’s sole and exclusive remedy in the event of bid protest. Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or any legal proceedings. 2-1.04 PUBLIC CONTRACTS CODE 9204 PUBLIC WORKS PROJECT
Contract Dispute Procedures
Sections9204 (e) and (g) of the California Public Contract Code (“PCC”) provides that the text or a summary of PCC 9204, effective January 1, 2017, shall be included in the plans and specifications for any public works projects that may give rise to a claim under this section and that Section 9204 applies to contracts for public works projects entered into on or after January 1, 2017. In accordance therewith, City of Salinas hereby provides notice and includes the statutory text:
9204
(a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner. (b) Notwithstanding any other law, including, but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project. (c) For purposes of this section:
(1) “Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
(A)A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project. (B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled. (C) Payment of an amount that is disputed by the public entity.

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(2) “Contractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who has entered into a direct contract with a public entity for a public works project. (3) (A) “Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency. (B) “Public entity” shall not include the following:
(i) The Department of Water Resources as to any project under the jurisdiction of that department. (ii) The Department of Transportation as to any project under the jurisdiction of that department. (iii) The Department of Parks and Recreation as to any project under the jurisdiction of that department.
(iv) The Department of Corrections and Rehabilitation with respect to any project under its jurisdiction
pursuant to Chapter 11 (Commencing with Section 7000) of Title 7 of Part 3 of the Penal Code.
(v) The Military Department as to any project under the jurisdiction of that department. (vi) The Department of General Services as to all other projects. (vii) The High-Speed Rail Authority.
(4) “Public works project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (5) “Subcontractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with a contractor or is a lower tier subcontractor. (d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision. (B) The claimant shall furnish reasonable documentation to support the claim.

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(C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion. (D)Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.
(2) (A) If the claimant disputes the public entity’s written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute.

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(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant.
(4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.
(e) The text of this section or a summary of it shall be set forth in the pans or specifications for any public works project that may give rise to a claim under this section. (f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or biding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section.
(g) This section applies to contracts entered into on or after January 1, 2017. (h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations.
(i) This section shall remain in effect only until January 1, 2020, and as of that date is repealed, unless a later enacted statute, that is enacted before January 1, 2020, deletes or extends that date.

SECTION 3 AWARD AND EXECUTION OF CONTRACT
The Bidder’s attention is directed to the provisions in Section 3, “Award and Execution of Contract” of the Standard Specifications and the “Proposal Requirements and Conditions” of these Agreement for Services v. January 2021 Page 17 of 47
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Special Provisions for the requirements and conditions concerning award and execution of the Contract. Certificates of Insurance shall be issued by the Contractor and shall be returned with the signed contract and contract bonds. The Notice to Proceed with the work shall be issued by the City Clerk’s office until all such documents are submitted.

If awarded, this Contract shall be awarded to the responsible bidder submitting the lowest bid who meets the financial and technical requirements. The City reserves the right to withhold award of the bid for sixty (60) calendar days from the bid opening date.

SECTION 4 BEGINNING OF WORK, TIME OF COMPLETION, LIQUIDATED

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All wage scales shall be in accordance with applicable determinations made by the Director of the Department of Industrial Relations of the State of California, as provided by Article 2, Chapter 1, Division 2, Part 7 of the Labor Code of the State of California, commencing with Section 1771. In accordance with Section 1773.2 of the said Labor Code, copies of the aforesaid determinations of the Director of the Department of Industrial Relations are available on the website address https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm They shall apply to the Construction Contract and all Subcontractor thereunder.

The “Statement of Compliance” and “Payroll Report” shall be on forms furnished by the City.

Reduced copies of the “Statement of Compliance” and “Payroll Report” forms are attached in Part “C” of these Specifications. No other forms shall be accepted.

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any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

SECTION 5-2 QUALITY ASSURANCE
A. Qualifications:

1. Experience: the landscape contractor or maintenance subcontractor shall have a full-time employee assigned to the job as foreman for the duration of the contract.

It is the Contractor’s responsibility, without further direction from the Inspector (except as specified herein), to assure all work is being done per specifications.

Contractor shall inspect every site once per day at a minimum, regardless of minimum requirements stated on the Maintenance Performance Schedule.

3. The Contractor will be required to have a twenty-four (24) hour emergency phone number where he/she can be reached with no more than fifteen (15) minute delay in call back time. Once notified, contractor shall respond to an emergency within Agreement for Services v. January 2021 Page 20 of 47
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thirty (30) minutes. Contractor is further required to have an active email address, to receive any correspondence from the Inspector.

5. Contractor must have office within the City of Salinas

A list of guaranteed size of work force by job classification shall be provided to the City prior to beginning work.

B. Personal Attire and Equipment

All contractor trucks and other vehicles shall be uniform in color scheme and paint.

All vehicles and equipment shall be in good condition and appearance. All vehicles Agreement for Services v. January 2021 Page 21 of 47
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will display a sign on the vehicle while working on City areas indicating the contractor is under contract with the City. This sign shall be visible at all times.

3. Contractor shall be aware of and shall comply with all City ordinances governing landscape maintenance work as applicable to individual locations being maintained.

C. Public Convenience and Safety

3. If a scheduled service day falls on a Federal, State or City holiday, Contractor must provide scheduled service within two days before or after the holiday.

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Each internal combustion engine, used for any purpose on the job or related to the job, shall be equipped with a muffler of a type recommended by the manufacturer.

No internal combustion engine shall be operated on the project without said muffler.

SECTION 5-3 PAYMENT

SECTION 6 MATERIALS
SECTION 6-1 GENERAL
General: All materials and equipment shall be provided by the Contractor or City of Salinas, except as specified below.

A. Water: Clean, potable and fresh, as available from City.

B. Fertilizers:

1. Tightly compressed, slow-release and long-lasting complete fertilizer tablets (pellets or tea bags) bearing manufacturer’s label of guaranteed analysis of chemicals present.

C. Herbicides, Insecticides, and Fungicides:

1. Best quality materials with original manufacturers’ containers, properly labeled with guaranteed analysis.

2. Use non-staining materials.

D. Lawn Seed for Reseeding: Match existing lawn mix.

E. Replacement Tree, Stakes, Ties, and Wires: Match originally accepted existing materials on the site.

F. Tree: Select straight trunks with the leader intact, undamaged, and uncut with all old abrasions and cut completely callused over. Do not prune plants prior to delivery.

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Attention is directed to Section 6, “Control of Materials,” of the Standard Specifications and these Special Provisions.

All materials required to complete the work under this Contract shall be furnished by the Contractor except when otherwise specified herein.

The City shall have the right to inspect any material specified herein. The items ordered must be designed to comply with all federal, state, and local safety regulations and/or ordinances.

All dimensional or functional changes, or changes to other work which is required by, or are a result of, an acceptable substitution shall be the sole and complete responsibility of the Contractor and shall be made at no additional cost to the City.

The Contractor shall make no substitutions of materials or equipment without written approval of the Engineer.

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SECTION 7-1 SITE DESCRIPTIONS
A. WOODSIDE PARK MAINTENANCE DISTRICT

1. Iverson Street parkway strips and trees (west side of street from Blanco Road to onehalf block east of Iverson Circle) Iverson Street parkway strips and trees (east side of street from Blanco Road to Woodside Park) (City Park). It shall include median north island at Iverson and Blanco intersection as well as a cul-de-sac island on Iverson Circle. All parkway strip planting including trees, shrubs and groundcovers, excluding any trees between the curb and the sidewalk. These trees will be maintained by the City Forestry Division.

2. Woodside Drive from Riker Street to San Vicente Street. All parkway strip planting including trees, shrubs, and groundcovers, excluding any trees between the curb and the sidewalk. These trees will be maintained by the City Forestry Division.

3. All cul-de-sac islands off Woodside Drive on the following street: Teakwood, Aspen, Redwood, Woodside Circle, two islands on Greenwood, Baywood, two islands on Driftwood and two islands on Briarwood.

4. Riker Street west of Woodside Drive. One block length of shrubbery and groundcover along west side of Riker Street adjacent to parkway strip and wall. No planting material on east side of the street is maintained in the Woodside Maintenance District Contact.

5. All ivy on soundwalls/planter walls must be pruned and maintained two feet below the top of the walls.

B. MIRA MONTE MAINTENANCE DISTRICT

1. Southerly Portion of Hemingway Drive – from Fitzgerald Street northerly approximately 1,010 feet to Nantucket Blvd, landscaped parcels, street frontage landscaping and 3 cluster driveways (approximately 23,350 square feet); and

2. Fitzgerald Street – from Hemingway Drive to 150 feet more or less west of Bradbury Street, landscaped parcels, street frontage landscaping and 3 cluster driveways (approximately 52,132 square feet); and

3. Southerly Portion of Bradbury Street – from Fitzgerald Street northerly approximately 870 feet more or less to Nantucket Boulevard and northerly approximately 1,900 feet to Boronda Road, landscaped parcel with play equipment, 11 cluster driveways and street frontage landscaping (approximately 61,062 square feet); and

4. Northerly Portion of Bradbury Street – from Nantucket Boulevard northerly approximately 900 feet to a cul-de-sac near Boronda Road, including “emergency Agreement for Services v. January 2021 Page 26 of 47
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access turf block,” landscaped parcel with play equipment, 10 cluster driveways, and street frontage landscaping (approximately 77,582 square feet); and

5. Longfellow Drive – from Hemingway Drive westerly approximately 80 to Bradbury Street, 1 cluster driveway and street front landscaping (approximately 6,200 square feet).

6. All ivy on soundwalls/planter walls must be pruned and maintained two feet below the top of the walls.

C. AIRPORT BUSINESS CENTER MAINTENANCE DSTRICT

1. The site consists of turf trees and planted areas along the Northern side of Moffet Street from Airport Boulevard to Vandenberg Street and includes the turf rea at the Northeast and Southwest corners at Airport Boulevard.

2. Turf area will need to be mowed twice a month all year around.

SECTION 8 LANDSCAPE MAINTENANCE
SECTION 8-1 DEFINITIONS
For the purpose of this contract, the following terms and wordings have definitions hereinafter specified:

Hand-Sweeping – Removal of refuse by the use of hand tools including brooms and shovels.

Compensation for Hand-Sweeping shall be considered as included in other items of work.

Engineer – Engineer of Public Works Department, or designated representative(s), City of Salinas.

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 A standardized protocol for the routine and non-routine application of pesticides, herbicides (including pre-emergents), and fertilizers;
 Prohibition of storage or application of banned or unregistered pesticides;  Implementation of procedures to encourage the retention and planting of native vegetation to reduce water, pesticide, herbicide, and fertilizer needs;  Limiting or replacing pesticide use (e.g., manual weed and insect removal);  Limiting or eliminating the use of fertilizers. Prohibiting fertilizer application within 5 feet of pavement, 25 feet of a storm drain inlet, or 50 feet of a water body;  Reducing mowing of grass to allow for greater pollutant attenuation, but not jeopardizing motorist safety;
 Storage of pesticides and fertilizers indoors or under cover on paved surfaces or use of secondary containment;
 Reduction in the use, storage, and handling of hazardous materials to reduce the potential for spills;
 Regular inspection of storage areas;
 Prohibition of use of pesticides on the CWA section 303(d) list for any water bodies the Permittee’s MS4 is tributary to; and
 Provide direct supervision by a pesticide applicator, certified in the appropriate category, of municipal employees or contractors applying restricted use pesticides.  Pesticides may not be used within 100 feet of any playground area or any creeks at ALL sites.

A. Weed Control – General

2. All debris resulting from weeding operations shall be removed from the project area on the same day that the weeding operation occurs.

5. The Contractor or the Pest Control operator of the Contractor must have a valid certification appropriate to the pesticide application undertaken, and all weed control Agreement for Services v. January 2021 Page 28 of 47
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must have a written recommendation prepared by a Certified Pest Control Advisor, as required by the Monterey County Agriculture Commissioner.

7. Planter Maintenance: Complete trimming and cultivating of planters and ground cover shall be completed monthly. Weeding shall be performed regularly to avoid establishment of seedlings.

8. All vegetation shall be sprayed and removed for a distance of eighteen (18) inches from tree trunks to form tree wells.

Any additional weed control in turf areas shall be as needed or as directed by the Maintenance Operations Manager or designee.

Weed control required and approved within turf areas by the Maintenance Operations Manager or designee is considered as part of contract.

9. Handling of Pesticides: Care shall be taken in transferring and mixing of pesticides to prevent contaminating areas outside the target area. Application methods shall be used to which ensure that materials are confined to the target area. Spray tanks containing leftover materials shall not be drained on the site. Disposal of pesticides and tank rinsing materials shall be within the guidelines established in the State of California Food and Agriculture Code or EPA regulations.

10. Timing: Pesticides shall be applied at times, which limit the possibility of contamination from climatic or other factors and at the proper life cycle of the pests.

B. Insect and Disease Control

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