The Contractor shall show on the face of his or her payroll all monies paid to the employee whether as basic rates or total hourly wage amount in lieu of fringes. The Contractor shall report in the statement of compliance that he or she is paying to others’ fringes required by the Contract and not paid directly to the employees in lieu of fringes. Detailed instructions follow:
Contractors who pay all required fringe benefits:
A Contractor who pays fringe benefits to approved Plans, funds or programs in amounts not less than were determined in the applicable wage decisions shall continue to show on the face of his or her payroll the basic hourly rate and overtime rate paid to his or her employees, just as he or she has always done.
Such a Contractor shall check paragraph 4(a) of the statement to indicate that he or she is also paying to approved Plans, funds or programs within the times required for receipt of those sums, not less than the amount predetermined as fringe benefits for each craft. Any exception shall be noted on Section 4(c).
Contractors who pay no fringe benefits:
A Contractor who does not pay fringe benefits to an approved Plan shall pay a like amount to the employee. This payment can be reported by inserting in the straight time hourly rate column of his or her payroll an amount not less than the predetermined rate for each classification plus the amount of fringe benefits determined for each classification in the applicable wage decision. Inasmuch as it is not necessary to pay time and a half on wages paid in lieu of fringes, the overtime rate shall be not less than one and one‐half the basic predetermined rate, plus the required cash in lieu of fringes at the straight time rate. To simplify computation of overtime, the straight time basic rate and payment in lieu of fringes be separately stated in the hourly rate column, thus $14.56/5.11. In addition, the Contractor shall check paragraph 4(b) of the statement to indicate that he or she is paying fringe benefits directly to his or her employees. Any exceptions shall be noted in Section 4(c).
Use of Section 4(c), Exceptions:
Any Contractor who is making payment to approved Plans, funds or programs in amounts less than the wage determination requires if obligated to pay the deficiency directly to the employees as wages in lieu of fringes.
Any exceptions to Section 4(a) and 4(b), whichever the Contractor may check shall be entered in Section 4(c). Enter in the Exception column the craft and enter in the Explanation column the hourly amount paid the employees as wages in lieu of fringes and the hourly amount paid to Plans, funds or programs as fringes.
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PUBLIC WORKS DEPARTMENT BID PROTEST
City of Salinas
Bidder’s attention is directed to the “CITY OF SALINAS SPECIAL PROVISIONS SECTION 2 PROPOSAL REQUIREMENTS AND CONDITIONS”, Subsection 2-1.04.
Today’s Date: _________________________________
Project Title: __________________________________________________ Bid Opening Date: _____________ Contractor (or Subcontractor): _________________________________________________________________ Contact Name: ___________________________________________ Phone #: __________________________ Address: __________________________________________________________________________________ City: _________________________________________ State: ________________ Zip: __________________ Chapter 12-39. – Bid Protests of the City Code provides: Any contractor who has submitted a bid but is not the apparent lowest responsible bidder on a city contract may file a protest. The bid protest shall be filed with the city clerk within three working days of the bid opening. The city council shall hear the bid protest prior to adopting a resolution authorizing the bid award and execution of the contract. In cases where the contract is not executed by the city pursuant to city council resolution, the bid protest shall be heard by the city council prior to the time the city issues a notice to proceed, or the appropriate city official executes the contract on behalf of the city. The protesting party may protest the bid award for the city’s or successful bidder’s failure to comply with the requirements of this article, the bid documents or any other applicable provision of this Code. The city council shall sustain a bid protest only if it finds evidence that award of the bid would violate the Code or other applicable law. The decision of the council shall be final.
The Contractor listed above wishes to protest one or more of the bid processes used to make determination of the lowest responsible bidder. The following is a statement that describes the circumstances and the issues under protest. (Additional sheet(s) can be attached as needed) The following is a statement that clearly describes the remedy being recommended by the above contractor. (Additional sheet(s) can be attached as needed)
I certify that the information contained in this form is true and correct, to the best of my knowledge, (Please include this statement on all pages with an authorized signature) ___________________________________________________ ____________________________________________________ Signature in blue ink Name (Please Print)
___________________________________________________ ____________________________________________________ Title or Position (Please Print) Date
Number of Pages (Including those attached) ___________
Please be as specific as possible:
Please be as specific as possible:
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CITY OF SALINAS NOTICE OF POTENTIAL CLAIM
DC-CEM-6201 (REV 7/00)
TO ______________________ CONTRACT NUMBER ____________________ DATE ___________ __________________________________________________________________________________ The particular circumstances of this potential claim are described in detail as follows:
__________________________________________________________________________________ The reasons for which I believe additional compensation may be due:
__________________________________________________________________________________ The nature of the costs involved and the amount of the potential claim are described as follows:
(If accurate cost figures are not available, provide an estimate, or describe the types of expenses involved)
The undersigned originator (Contractor or Subcontractor as appropriate) certifies that the above statements are made in full cognizance of the California False Claims Act, Government Code sections 12650-12655. The undersigned further understands and agrees that this potential claim to be further considered unless resolved, shall be restated as a claim in response to the States proposed final estimate in accordance with Section 9-1.07B of the Standard Specifications. ___________________________________________
SUBCONTRACTOR or CONTRACTOR (Circle One)
___________________________________________ (Authorized Representative) For subcontractor notice of potential claim
This notice of potential claim is acknowledged and forwarded by _______ ___________________________________________ (Authorized Representative) FOR CITY USE ONLY__________________
Received By ______________ Date _________
(For Resident Engineer)
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PART D –
SPECIAL PROVISIONS
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CITY OF SALINAS
PUBLIC WORKS DEPARTMENT
LANDSCAPE SERVICES FOR MIRA MONTE, AIRPORT AND WOODSIDE
MAINTENANCE DISTRICTS
SECTION 1 SPECIFICATIONS AND PLANS
All work to be done under this Contract shall conform to the applicable requirements of the City of Salinas, Department of Public Works, Design Standards and Standard Specifications, 2008 Edition, herein referred to as the Standard Specifications. The State Standard Specifications and Standard Plans, May 2006 Edition, herein referred to as State Standard Specifications, shall be used.
In the event of conflict between the Specifications and these Special Provisions, the latter shall take precedence over and be used in lieu of such conflicting portions. The listing of certain salient sections from the Standard Specifications and these Special Provisions shall not in any way relieve the Contractor of complying with each and every section of the Standard Specifications.
Wherever in the Special provisions, Notice to Contractors, Proposal, Contract or other Contract documents the following terms are used; the intent and meaning shall be interpreted as follows:
State – City of Salinas
Department of Transportation – City of Salinas
Director – City of Salinas
Division of Highways – City of Salinas
Engineer – City Engineer
Local Public Agency – City of Salinas
Owner – City of Salinas
SECTION 2 PROPOSAL REQUIREMENTS AND CONDITIONS
SECTION 2-1 MISCELLANEOUS
2-1.01 GENERAL
THE Bidder shall carefully examine the site of work contemplated, the plans and specifications, and the proposal and contract forms therefor. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and scope of work to be performed, the quantities of materials to be furnished, and as to the requirements of the proposal, plans, specifications, and the contract.
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The Plans are general information only and are for outlining the limits of work and showing the general layout of the existing landscape. It shall be the Contractor’s responsibility to verify the amounts of trees, lawn, shrubs, and other items/areas to be maintained. Discrepancies between the plans and items in the field shall be brought to the attention of the Engineer. Additional payment for said discrepancies shall not be allowed.
The Bidder’s attention is directed to the provisions in Section 2, “Proposal Requirements and Conditions,” of the Standard Specifications and these Special Provisions for the requirements and conditions which he must observe in the preparations of the proposal form and the submission of the bid.
Deficiency Notice:
The Contractor is required to correct deficiencies within the time specified by the City of Salinas. If the deficiency is not corrected within the time specified by the City, City labor will be called out to complete the work. Such work shall be done on a force account basis with an additional call out charge of $75.00 per hour for each call-out. Call-out of City forces during off-hours, resulting from improper programming of sprinkler controllers, will be charged to the Contractor at time and a half. It also should be noted that there is a minimum three-hour charge for labor on any call-out. 2-1.02 UNSCHEDULED / EXTRA WORK RATES
Contractor is to furnish the City of Salinas, hourly rates for unscheduled landscape maintenance work, in accordance with the following specifications and provisions.
All unscheduled work shall have prior authorization of the City. Unscheduled work is requested on an as-needed basis and the Contractor is not guaranteed all such work in areas where contractor is currently providing landscape services to the City. The amount of time each unscheduled job may take is subject to negotiation with the City. Rates offered below would be a major determinant in whether unscheduled work will be furnished by the Contractor providing contract services in the same area.
Should unscheduled work not be provided by the Contractor, said Contractor may be required to coordinate with the City and another Contractor of the City’s choosing in order to complete unscheduled repairs.
The Inspector may authorize the Contractor to perform additional work, including but not limited to, repairs and replacements when the need for such work arises. Should such repairs or replacements be necessary as a result of Contractor’s negligence, Contractor will be responsible for completing such repairs or replacing damaged property at no additional cost to the City.
A. Contractor may not change the regular maintenance schedule or work force to perform unscheduled/extra work unless authorized by the Inspector.
B. In order to be considered for extra work projects both in and outside of their contracted sites, the Contractor must maintain their landscape maintenance sites in a manner that meets or exceeds City Standards for landscape maintenance. In all cases, the Inspector will determine standards.
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C. Prior to performing any additional work, the Contractor shall give a verbal or written estimate of labor and materials to the Inspector. No work shall commence without a verbal or written estimate. Within 48 hours of verbal or written authorization from Inspector, Contractor shall submit a written estimate. Should a lane closure be required for unscheduled work, cost of permit and equipment shall be detailed in the estimate.
1. Notwithstanding the above authorization, when a condition exists wherein there is imminent danger of injury to the public or damage to property, the Inspector ay verbally authorize the work to be performed upon receiving a verbal estimate from the Contractor.
No percentage mark-up shall be added to equipment rental fees.
D. All additional work shall commence on the specified date established and Contractor shall proceed diligently to complete said work within the time allotted. All replacements of plant material or irrigation components shall be the same like and kind as what is missing or needed to be replaced, unless authorized by the Inspector. Contractor is required to submit highlighted copies of receipts for materials purchased. Receipts shall be turned in with contractors’ invoice for said repair and replacements.
E. Inspector shall authorize verbally or in writing, any unscheduled work prior to work being done.
Contractor will submit a written quote, detailing materials and labor charges used for extra work.
The Inspector will generate a work order, which authorizes the contractor to submit an invoice for work performed.
2-1.03 BID PROTEST FEE
Bid protests are limited to “Bidders” as defined in the Contract Documents. Any Bid protest must be submitted in writing to the City Clerk before 5 o’clock p.m. (as determined by the clock in the City Clerk’s Office) within 3 working days after Bid opening.
A. Any protest of the proposed award of bid to the bidder deemed the lowest responsible bidder must be submitted in writing to the City no later than 5:00 P.M. within 3 working days following the date of the bid opening. If a bidder protests more than one bid, the bidder shall file a separate protest as to each bid being protested, complying with this section.
B. The initial protest document must contain a complete statement of the basis for the protest. The protest must refer to the specific portion of the document or the specific statue that forms the basis for the protest. The protest must include the name, address and telephone number of the person representing the protesting party. The protest must be signed and submitted under penalty of perjury.
C. The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to the bidder whose bid is being protested, as well as to all other parties with direct financial interest that may be adversely affected by the outcome of the protest.
Such parties shall include all other Bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest. Faxed or emailed copies are acceptable, with confirmation of receipt by the bidder or person to whom it was sent.
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D. The protester must have actually submitted a bid on the Project or have been specifically excluded from submitting a bid due to an action by the City. A subcontractor of a party submitting a bid on this Project may not submit a bid protest. A party may not rely on the bid protest submitted by another bidder but must timely pursue its own protest.
E. The City Council shall hear the bid protest prior to adopting a resolution authorizing the bid award and execution of the contract. In cases where the contract is not executed by the City pursuant to City Council Resolution, the bid protest shall be heard by the City Council prior to the time the City issues a notice to proceed, or the appropriate City official executes the contract on behalf of the City. The decision of the Council shall be final.
F. The protestor shall also submit a non-refundable fee of $1000.00 per protest via certified check made payable to the City of Salinas to reimburse its costs in reviewing and investigating the bid protest. Any protest submitted without the fee shall be returned without further action by the City.
G. Any protest not complying with this section shall be returned without further action by the City.
H. The procedure and time limits set forth in this paragraph are mandatory and are Bidder’s sole and exclusive remedy in the event of bid protest. Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or any legal proceedings.
2-1.04 PUBLIC CONTRACTS CODE 9204 PUBLIC WORKS PROJECT
Contract Dispute Procedures
Sections9204 (e) and (g) of the California Public Contract Code (“PCC”) provides that the text or a summary of PCC 9204, effective January 1, 2017, shall be included in the plans and specifications for any public works projects that may give rise to a claim under this section and that Section 9204 applies to contracts for public works projects entered into on or after January 1, 2017. In accordance therewith, City of Salinas hereby provides notice and includes the statutory text:
9204
(a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner.
(b) Notwithstanding any other law, including, but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article
1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project. (c) For purposes of this section:
(1) “Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
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(A)A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project. (B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled. (C) Payment of an amount that is disputed by the public entity. (2) “Contractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who has entered into a direct contract with a public entity for a public works project. (3) (A) “Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency. (B) “Public entity” shall not include the following:
(i) The Department of Water Resources as to any project under the jurisdiction of that department. (ii) The Department of Transportation as to any project under the jurisdiction of that department. (iii) The Department of Parks and Recreation as to any project under the jurisdiction of that department. (iv) The Department of Corrections and Rehabilitation with respect to any project under its jurisdiction pursuant to Chapter 11 (Commencing with Section 7000) of Title 7 of Part 3 of the Penal Code. (v) The Military Department as to any project under the jurisdiction of that department. (vi) The Department of General Services as to all other projects. (vii) The High-Speed Rail Authority.
(4) “Public works project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (5) “Subcontractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with a contractor or is a lower tier subcontractor.
(d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what January 2022 Page 62 of 89
portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision. (B) The claimant shall furnish reasonable documentation to support the claim. (C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion.
(D)Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.
(2) (A) If the claimant disputes the public entity’s written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute. (B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed.
Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.
(C)For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
(D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.
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(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program if mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant.
(4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.
(e) The text of this section or a summary of it shall be set forth in the pans or specifications for any public works project that may give rise to a claim under this section. (f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or biding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section. (g) This section applies to contracts entered into on or after January 1, 2017. (h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations.
(i) This section shall remain in effect only until January 1, 2020, and as of that date is repealed, unless a later enacted statute, that is enacted before January 1, 2020, deletes or extends that date.
SECTION 3 AWARD AND EXECUTION OF CONTRACT
The Bidder’s attention is directed to the provisions in Section 3, “Award and Execution of Contract” of the Standard Specifications and the “Proposal Requirements and Conditions” of these Special Provisions January 2022 Page 64 of 89
for the requirements and conditions concerning award and execution of the Contract. Certificates of Insurance shall be issued by the Contractor and shall be returned with the signed contract and contract bonds. The Notice to Proceed with the work shall be issued by the City Clerk’s office until all such documents are submitted.
If awarded, this Contract shall be awarded to the responsible bidder submitting the lowest bid who meets the financial and technical requirements. The City reserves the right to withhold award of the bid for sixty (60) calendar days from the bid opening date.
SECTION 4 BEGINNING OF WORK, TIME OF COMPLETION, LIQUIDATED DAMAGES
AND TEMPORARY SUSPENSION OF WORK
THE Contractor’s attention is directed to the provisions of Section 8, “Prosecution and Progress,” of the Standard Specifications and the following provisions:
The Contractor shall begin the work during the first week of, and shall perform the work outlined in these special provisions for the maintenance of the area described for a period of thirty-six (36) months from said date. This contract may be renewed for two (2) years, provided the Contractor requested, in writing, three (3) months before the expiration date and with the approval of the Engineer.
SECTION 5 GENERAL
SECTION 5-1 MISCELLANEOUS
5-1.01 LABOR NONDISCRIMINATION
Attention is directed to the following Notice that is require by Chapter 5 of Division 4 of Title 2, California Code of Regulations and the City’s Federal Mandated Disadvantaged Business Enterprise (DBE) Program.
NOTICE OF REQUIREMENT FOR NONDISCRIMINATION PROGRAM
(GOV. CODE, SECTION 12990)
Your attention is called to the “Nondiscrimination Clause”’ set forth in the Provisions in Section 7
1.01A(4), “Labor Nondiscrimination”’ of the City of Salinas Standard Specifications, which is applicable to all nonexempt State Contracts and Subcontracts, and to the “Standard California Nondiscrimination Construction Contract Specifications” set forth therein. The Specifications are applicable to all nonexempt state construction Contracts and Subcontracts of $5,000 or more.
Furthermore, the prime Contractor or Subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy, as recipient (i.e., the City of Salinas) deems appropriate. 5-1.02 WAGE DETERMINATION
All wage scales shall be in accordance with applicable determinations made by the Director of the Department of Industrial Relations of the State of California, as provided by Article 2, Chapter 1, January 2022 Page 65 of 89
Division 2, Part 7 of the Labor Code of the State of California, commencing with Section 1771. In accordance with Section 1773.2 of the said Labor Code, copies of the aforesaid determinations of the Director of the Department of Industrial Relations are available on the website address https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm They shall apply to the Construction Contract and all Subcontractor thereunder.
The wage rates determined by the Director of Industrial Relations and published in the Department of Transportation publication entitled General Prevailing Wage Rates refer to expiration dates. If the published wage rate does not refer to a predetermined wage rate to be paid after the expiration date, said published rate of wage shall be in effect for the life of this Contract. If the published wage rate refers to a predetermined wage rate to become effective upon expiration of the published wage rate and the predetermined wage rate is on file with the Department of Industrial Relations, such predetermined wage rate shall become effective on the date following the expiration date and shall apply to this Contract in the same manner as if it had been published in said publication. If the predetermined wage rate refers to one or more additional expiration dates with additional predetermined wage rates, which expiration dates occur during the life of this Contract, each successive predetermined wage rate shall apply to this Contract on the date following the expiration date of the previous wage rate. If the last of such predetermined wage rates expires during the life of this Contract, such wage rate shall apply to the balance of the Contract.
The “Statement of Compliance” and “Payroll Report” shall be on forms furnished by the City. Reduced copies of the “Statement of Compliance” and “Payroll Report” forms are attached in Part “C” of these Specifications. No other forms shall be accepted.
Additionally, all contractors and subcontractors must furnish certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) on a weekly basis and in the format prescribed by the DIR, which may include electronic submission. 5-1.03 ENFORCEMENT OF THE CITY’S LOCAL HIRING ORDINANCE
REQUIREMENTS
During the term of the contract, the Contractor and all subcontractor(s) shall submit a completed and signed “Local hiring Residency Compliance Documentation” form with each weekly prevailing wage statement as required in the plans and specifications of the project. This form will be reviewed by the Residence Inspector for the City and to be compared to the list of employees to assure compliance. If for any reason the contractor needs to hirs additional employees or subcontractors, the Residence Inspector will require an additional “Statement of Good Faith for Local Hire” form be prepared, signed, and submitted along with the weekly report.
5-1.04 DIR REGISTRATION
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
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All Contractors (prime and subs) must possess and maintain such registration with DIR in order to be awarded and to perform work on public works projects. The following is the link to DIR’s Contractor Registration searchable database: https://cadir.my.salesforce-sites.com/ContractorSearch? 5-1.05 SUBCONTRACTING
Per section 5-1.13 of the 2015 Caltrans Standard Specifications, Prime contractor shall perform work equaling at least 30 percent of the value of the original total bid with your employees and with equipment you own or rent, with or without operators.
SECTION 5-2 QUALITY ASSURANCE
A. Qualifications:
1. Experience: the landscape contractor or maintenance subcontractor shall have a full-time employee assigned to the job as foreman for the duration of the contract. He/she shall have a minimum of four (4) years experience in landscape maintenance supervision, with experience or training in turf management, entomology, pest control, soils, fertilizers and plant identification. All tree related work shall be supervised by a Qualified Applicator Certificate holder. All pesticide recommendations shall be made by a Pest Control Advisor.
2. Labor Force: The landscape maintenance labor force shall be thoroughly familiar with, and trained in the work to be accomplished and shall perform the task in a competent, efficient manner acceptable to the City.
The Contractor must have a full-time employee who can competently work on irrigation systems, including the testing, rebuilding and/or replacement of valves, controllers and main irrigation line breaks.
It is the Contractor’s responsibility, without further direction from the Inspector (except as specified herein), to assure all work is being done per specifications. Contractor shall inspect every site once per day at a minimum, regardless of minimum requirements stated on the Maintenance Performance Schedule.
3. The Contractor will be required to have a twenty-four (24) hour emergency phone number where he/she can be reached with no more than fifteen (15) minute delay in call back time. Once notified, contractor shall respond to an emergency within thirty (30) minutes.
Contractor is further required to have an active email address, to receive any correspondence from the Inspector.
4. Contractor shall not work or perform any operations, particularly during periods of inclement weather, which may destroy or damage ground cover, athletic/turf areas, trees, or shrubs. Any debris or litter which collects as a result of inclement weather or flooding, shall be removed during the next scheduled service day.
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6. Contractor must provide the following organizational information:
a) Organizational Chart inclusive of executives and descending to on-site crew leader. b) Brief description of company personnel and training procedures. c) The Contractor shall provide a qualified, English speaking/writing crew leader or supervisor to oversee workforce.
A list of guaranteed size of work force by job classification shall be provided to the City prior to beginning work.
7. PROJECT/SITE CONDITIONS – At the beginning of the maintenance period, the City’s designated representative and the Contractor shall visit the site and walk it to clarify the scope of work and understand existing project and site conditions. Documentation of the general conditions of all plant materials shall be made to determine which are healthy, damaged, dead, or dying. Documentation of the general condition of the irrigation system shall be completed to make sure that faulty electrical valves, controllers and broken or inoperable sprinkler heads are reported.
B. Personal Attire and Equipment
1. The Contractor shall require each of his employees to adhere to basic Public Works standards of working attire. This includes uniforms, proper shoes and other gear required by State Safety Regulations, and proper wearing of the clothing. Shirts shall be worn at all times, buttoned and tucked in. Blue and red colored uniforms are not acceptable.
2. Contractor shall display the name of his firm on any vehicles used by the Contractor’s employees to carry supplies and equipment. The firm name shall be in letters large enough to be easily legible from a distance of one hundred (100) feet. All contractor trucks and other vehicles shall be uniform in color scheme and paint. All vehicles and equipment shall be in good condition and appearance. All vehicles will display a sign on the vehicle while working on City areas indicating the contractor is under contract with the City. This sign shall be visible at all times.
3. Contractor shall be aware of and shall comply with all City ordinances governing landscape maintenance work as applicable to individual locations being maintained.
4. It shall be the Contractor’s responsibility to supply all safety equipment and to educate their employees in the rules of safety. Safety vests are to be worn at all times while working on City property.
5. Requirements:
a. Supervision: The foreman shall directly supervise the work force at all times.
Notify City of all changes in supervision.
b. Identification: Provide proper identification at all times for landscape maintenance firm’s vehicles and labor force.
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C. Public Convenience and Safety
1. Contractor acknowledges and agrees that public safety is of utmost importance, and Contractor agrees that during the progress of the Work, Contractor shall constantly protect and preserve the safety of the public.
2. Contractor shall not unnecessarily cause inconvenience to the public during the progress of the Work and shall minimize the inconvenience caused by Contractor’s operations.
Such operations include, but are not limited to, work performed on or adjacent to the Work site, traffic lane and pedestrian closures and deliveries of material and equipment.
3. If a scheduled service day falls on a Federal, State or City holiday, Contractor must provide scheduled service within two days before or after the holiday.
4. Where public safety is affected, the Contractor shall make immediate equipment repairs or removals of landscape and irrigation material and shall report such repairs or removals within 24 hours to the Maintenance Operations Manager or designee.
5. Safety provisions shall conform to Cal-OSHA Safety Orders, and all other applicable federal, state, county, and local laws, ordinances, codes, and regulations in performing the work under this Contract. Where any of these are in conflict, the more stringent requirement shall be followed. The Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions shall not relieve it from compliance with the obligations and penalties set forth therein. The Contractor shall develop and maintain for the duration of the Contract, a safety program that will effectively incorporate and implement all required safety provisions. The Contractor shall appoint an employee who is qualified and authorized to supervise and enforce compliance with the safety program.
6. Signage – The Contractor shall furnish and install all safety street signs, cones, and other facilities, which are necessary to expedite the passage of public traffic through or around the work. This is to prevent accidents, damage, or injury to the public, and to give adequate warning to vehicle or pedestrian traffic or to the public of any dangerous conditions to be encountered.
7. Sound Control Requirements – the Contractor shall comply with all local sound control and noise level rules, regulations and ordinances which apply to any work performed pursuant to the Contract.
Each internal combustion engine, used for any purpose on the job or related to the job, shall be equipped with a muffler of a type recommended by the manufacturer. No internal combustion engine shall be operated on the project without said muffler.
SECTION 5-3 PAYMENT
PROMPT PROGRESS PAYMENT TO SUBCONTRACTORS
A prime Contractor or Subcontractor shall pay any Subcontractor not later than 7 calendar days of receipt of each progress payment in accordance with the Provision in Section 7108.5 of the California January 2022 Page 69 of 89
Business and Professions Code concerning prompt payment to Subcontractors. The 7 calendar days are acceptable unless a longer period is agreed to in writing between the Contractor and the City Engineer.
Any delay or postponement of payment over 30 calendar days may take place only for good cause and with the City Engineer prior written approval. Any violation of Section 7108.5 shall subject the violating Contractor or Subcontractor to the penalties, sanction, and other remedies of that Section. Federal law (49CFR26.29) require than any delay of postponement of payment over 30 calendar day of receipt of each payment may take place only for good cause and with the agency’s prior written approval. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime Contractor or Subcontractor in the event of a dispute involving late payment or nonpayment by the prime Contractor, deficient subcontract performance, or noncompliance by a Subcontractor. This Provision applies to both Contractors and Subcontractors.
PROMPT PAYMENT OF FUNDS WITHHELD TO SUBCONTRACTORS
The City of Salinas shall hold retainage from the prime Contractor and shall make prompt and regular incremental acceptances of portions, as determined by the City of Salinas, of the Contract work, and pay retainage to the prime Contractor based on these acceptances. The prime Contractor, or Subcontractor, shall return all monies withheld in retention from a Subcontractor within 30 calendar days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the Contract work by the City of Salinas. Federal law (49CFR26.29) requires that any delay or postponement of payment over 30 calendar days may take place only for good cause and with the City Engineer prior written approval. Any violation of this provision shall subject the violating prime Contractor or Subcontractor to the penalties, sanctions, and other remedies specified in Section 7108.5 of the Business and Professions Code. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime Contractor or Subcontractor in the event of a dispute involving late payment or nonpayment by the prime Contractor, deficient subcontract performance, or noncompliance by a Subcontractor. This provision applies to both Contractors and Subcontractors.
SECTION 6 MATERIALS
SECTION 6-1 GENERAL
General: All materials and equipment shall be provided by the Contractor or City of Salinas, except as specified below.
A. Water: Clean, potable and fresh, as available from City.
B. Fertilizers:
1. Tightly compressed, slow-release and long-lasting complete fertilizer tablets (pellets or tea bags) bearing manufacturer’s label of guaranteed analysis of chemicals present.
2. Balanced, once-a-season application, controlled-release fertilizers with a blend of coated prills which supply controlled-release nitrogen, phosphorus and potassium, and uncoated, rapidly soluble rills containing nitrogen and phosphorus.
C. Herbicides, Insecticides, and Fungicides:
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1. Best quality materials with original manufacturers’ containers, properly labeled with guaranteed analysis.
2. Use non-staining materials.
D. Lawn Seed for Reseeding: Match existing lawn mix.
E. Replacement Tree, Stakes, Ties, and Wires: Match originally accepted existing materials on the site.
F. Tree: Select straight trunks with the leader intact, undamaged, and uncut with all old abrasions and cut completely callused over. Do not prune plants prior to delivery.
G. Grasses: Turf Seed – At least 98% pure, weed free mixture and a minimum of 85% germination, recleaned, Grade “A” new crop seed, delivered in the original containers, unopened, and bear a guaranteed analysis on dealer’s label. See Appendix for specific grass formulation.
H. Wildflowers: At least 97% pure, weed free mixture and a minimum of 80% germination, recleaned, Grade “A” new crop seed, delivered in the original containers, unopened, and bear a guaranteed analysis on dealer’s label.
Attention is directed to Section 6, “Control of Materials,” of the Standard Specifications and these Special Provisions.
All materials required to complete the work under this Contract shall be furnished by the Contractor except when otherwise specified herein.
The City shall have the right to inspect any material specified herein. The items ordered must be designed to comply with all federal, state, and local safety regulations and/or ordinances. Equipment, supplies or services that fail to comply with the specifications herein as regards to design, material or workmanship are subject to rejection at the option of the City. Materials rejected shall be immediately removed from the premises at the Contractor’s/vendor’s expense.
6-1.01 SUBSTITUTION
Reference in these specifications to any article, device, product, material, fixture, form or type of construction by name, make or catalog number is to be interpreted only as establishing a standard of quality, and not to be construed as limiting competition. In such cases, the Contractor may, at his option, use any article, device, product, material, fixture, form, or type of construction equal to that specified.
The Engineer is the final judge of acceptability of proposed substitute and the Contractor proposing substitution shall furnish, at his expense, any data, samples, test, etc., as require by the Engineer to determine quality of the proposed substitutions.
In addition, all proposed substitutions must be:
• Submitted within 35 calendar days following award of the Contract as approved by Council.
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• Proven to the Engineer. Services to be equal or superior to the specified item in all respects. • Accompanied by shop drawings and/or complete descriptive information.
All dimensional or functional changes, or changes to other work which is required by, or are a result of, an acceptable substitution shall be the sole and complete responsibility of the Contractor and shall be made at no additional cost to the City.
The Contractor shall make no substitutions of materials or equipment without written approval of the Engineer.
SECTION 7 DESCRIPTION OF PROJECT
The project shall involve the furnishing of all labor, material, equipment, and incidentals to perform the Landscape Maintenance in the Landscape and Lighting Districts in accordance with the Plans and these Special Provisions. The Maintenance districts are as shown on the location map and described as follows:
SECTION 7-1 SITE DESCRIPTIONS
A. WOODSIDE PARK MAINTENANCE DISTRICT
1. Iverson Street parkway strips and trees (west side of street from Blanco Road to one-half block east of Iverson Circle) Iverson Street parkway strips and trees (east side of street from Blanco Road to Woodside Park) (City Park). It shall include median north island at Iverson and Blanco intersection as well as a cul-de-sac island on Iverson Circle. All parkway strip planting including trees, shrubs and groundcovers, excluding any trees between the curb and the sidewalk. These trees will be maintained by the City Forestry Division.
2. Woodside Drive from Riker Street to San Vicente Street. All parkway strip planting including trees, shrubs, and groundcovers, excluding any trees between the curb and the sidewalk. These trees will be maintained by the City Forestry Division.
3. All cul-de-sac islands off Woodside Drive on the following street: Teakwood, Aspen, Redwood, Woodside Circle, two islands on Greenwood, Baywood, two islands on Driftwood and two islands on Briarwood.
4. Riker Street west of Woodside Drive. One block length of shrubbery and groundcover along west side of Riker Street adjacent to parkway strip and wall. No planting material on east side of the street is maintained in the Woodside Maintenance District Contact.
5. All ivy on soundwalls/planter walls must be pruned and maintained two feet below the top of the walls.
B. MIRA MONTE MAINTENANCE DISTRICT
1. Southerly Portion of Hemingway Drive – from Fitzgerald Street northerly approximately 1,010 feet to Nantucket Blvd, landscaped parcels, street frontage landscaping and 3 cluster driveways (approximately 23,350 square feet); and
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2. Fitzgerald Street – from Hemingway Drive to 150 feet more or less west of Bradbury Street, landscaped parcels, street frontage landscaping and 3 cluster driveways (approximately 52,132 square feet); and
3. Southerly Portion of Bradbury Street – from Fitzgerald Street northerly approximately 870 feet more or less to Nantucket Boulevard and northerly approximately 1,900 feet to Boronda Road, landscaped parcel with play equipment, 11 cluster driveways and street frontage landscaping (approximately 61,062 square feet); and
4. Northerly Portion of Bradbury Street – from Nantucket Boulevard northerly approximately 900 feet to a cul-de-sac near Boronda Road, including “emergency access turf block,” landscaped parcel with play equipment, 10 cluster driveways, and street frontage landscaping (approximately 77,582 square feet); and
5. Longfellow Drive – from Hemingway Drive westerly approximately 80 to Bradbury Street, 1 cluster driveway and street front landscaping (approximately 6,200 square feet).
6. All ivy on soundwalls/planter walls must be pruned and maintained two feet below the top of the walls.
C. AIRPORT BUSINESS CENTER MAINTENANCE DSTRICT
1. The site consists of turf trees and planted areas along the Northern side of Moffet Street from Airport Boulevard to Vandenberg Street and includes the turf rea at the Northeast and Southwest corners at Airport Boulevard.
2. Turf area will need to be mowed twice a month all year around.
SECTION 8 LANDSCAPE MAINTENANCE
SECTION 8-1 DEFINITIONS
For the purpose of this contract, the following terms and wordings have definitions hereinafter specified:
Hand-Sweeping – Removal of refuse by the use of hand tools including brooms and shovels.
Compensation for Hand-Sweeping shall be considered as included in other items of work.
Refuse – All deposits of dirt, rock, glass, cans, leaves, sticks, papers, or any like materials so designated by the Engineer within the areas to be swept within the terms of this contract and of a size which can be practically removed by mechanical sweeping or hand-sweeping operations.
Engineer – Engineer of Public Works Department, or designated representative(s), City of Salinas.
City of Salinas BMPs for pesticide, herbicide, and fertilizer application, storage, and disposal, including the following:
• Training activities, permits, certifications, and other measures for municipal applicators and distributors;
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• Integrated pest management measures that rely on non-chemical solutions for all municipal areas; • Eliminating the use of pesticides and fertilizers within 48 hours prior to a likely precipitation event or irrigation. A likely precipitation event is any weather pattern that is forecast to have a 50 percent or greater probability of producing precipitation in the application area; • Collection and proper disposal of unused pesticides, herbicides, and fertilizers; • A standardized protocol for the routine and non-routine application of pesticides, herbicides (including pre-emergents), and fertilizers;
• Prohibition of storage or application of banned or unregistered pesticides; • Implementation of procedures to encourage the retention and planting of native vegetation to reduce water, pesticide, herbicide, and fertilizer needs; • Limiting or replacing pesticide use (e.g., manual weed and insect removal); • Limiting or eliminating the use of fertilizers. Prohibiting fertilizer application within 5 feet of pavement, 25 feet of a storm drain inlet, or 50 feet of a water body; • Reducing mowing of grass to allow for greater pollutant attenuation, but not jeopardizing motorist safety;
• Storage of pesticides and fertilizers indoors or under cover on paved surfaces or use of secondary containment;
• Reduction in the use, storage, and handling of hazardous materials to reduce the potential for spills;
• Regular inspection of storage areas;
• Prohibition of use of pesticides on the CWA section 303(d) list for any water bodies the Permittee’s MS4 is tributary to; and
• Provide direct supervision by a pesticide applicator, certified in the appropriate category, of municipal employees or contractors applying restricted use pesticides. • Pesticides may not be used within 100 feet of any playground area or any creeks at ALL sites.
A. Weed Control – General
1. Weeds in all lawn areas, planting beds, planted islands, tree wells, shrub wells, parking lots, traffic islands, curb and gutters, sidewalks, and open space shall be removed or killed weekly as the weeds emerge. Weeds shall be removed (not just killed) if they are larger than 2 inches (5cm) in height or diameter.
2. All debris resulting from weeding operations shall be removed from the project area on the same day that the weeding operation occurs.
3. Should the Contractor desire to use a chemical weed control program, they shall develop said program and submit in writing to the Engineer within 15 days of approval of contract for review and approval. Said program shall be administered in accordance with applicable laws and practices governing the use of chemicals. Said program shall be adhered to unless written approval to change such program is granted by the Engineer.
4. Weed oils, granular pellets or any other weed control materials shall be used only in strict conformance with Federal, State, County, and local regulations and codes. The materials must be approved by the Engineer.
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5. The Contractor or the Pest Control operator of the Contractor must have a valid certification appropriate to the pesticide application undertaken, and all weed control must have a written recommendation prepared by a Certified Pest Control Advisor, as required by the Monterey County Agriculture Commissioner.
6. Any new or existing plants or soil which, in the opinion of the Engineer, have been damaged by applying or lack of applying weed control materials shall be replaced by the Contractor no later than one (1) week after notice of such damage at Contractor’s expense.
7. Planter Maintenance: Complete trimming and cultivating of planters and ground cover shall be completed monthly. Weeding shall be performed regularly to avoid establishment of seedlings.
8. All vegetation shall be sprayed and removed for a distance of eighteen (18) inches from tree trunks to form tree wells.
Any additional weed control in turf areas shall be as needed or as directed by the Maintenance Operations Manager or designee.
Weed control required and approved within turf areas by the Maintenance Operations Manager or designee is considered as part of contract.
9. Handling of Pesticides: Care shall be taken in transferring and mixing of pesticides to prevent contaminating areas outside the target area. Application methods shall be used to which ensure that materials are confined to the target area. Spray tanks containing leftover materials shall not be drained on the site. Disposal of pesticides and tank rinsing materials shall be within the guidelines established in the State of California Food and Agriculture Code or EPA regulations.
10. Timing: Pesticides shall be applied at times, which limit the possibility of contamination from climatic or other factors and at the proper life cycle of the pests. Early morning application shall be used when possible, to avoid contamination from drift. Applicator shall monitor forecast weather conditions to avoid making application prior to inclement weather to eliminate potential runoff of treated areas.
11. Contractor shall apply spray chemicals when air currents are still; preventing drifting onto adjacent property and preventing any toxic exposure to persons whether or not they are in, or near, the project.
B. Insect and Disease Control
1. The Contractor or the Operator must have a valid certification appropriate to the pesticide application undertaken, and all weed control must have a written recommendation prepared by a Certified Pest Control Advisor as required by the Department of Pesticide Regulation and the Monterey County Agriculture Commissioner.
2. The spray materials shall meet all Federal, State, County, and Local requirements. The spray materials must be approved by the Engineer.
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3. Any applications within 500 feet of any school shall not be made within one hour before or one hour after school hours, as required by applicable pesticide regulations.
4. The Contractor shall use a dormant spray fungicide that controls anthracnose and other plant diseases as needed.
5. The Contractor shall use an appropriate insecticide and fungicide spray that prevents or controls disease and insect infestations.
6. Application of insect and disease control materials shall be within the time best suited to the eradication of the insects and diseases.
7. Any new or existing plants or soil which, in the opinion of the Engineer, have been damaged by applying or lack of applying control materials shall be replaced by the Contractor within a week after notice of such damage at his expense.
8. Scheduled spraying shall be applied twice annually to all deciduous trees and shrubs. The first spraying shall be accomplished while trees or shrubs are in full dormancy. The second spray shall be applied just as the buds start to open. Contractor’s choice of specific spraying times must be approved by the Engineer.
9. A program for control of insects and diseases shall be developed by the Contractor and submitted with supporting manufacturer’s data and submitted in writing to the Engineer within 15 days of the approval of the contract for the Engineer’s review and approval.
10. Pesticides shall be stored, transported, and applied only in strict conformance with Federal, State, County, and local regulations and codes. The materials must be approved by the Engineer in advance of the application.
11. If spraying cannot be performed for any reason, the contractor shall use tree injections to control infestations according to pesticide label.
12. Irrigation water applied after treatment shall be reduced to eliminate runoff. When water is required to increase pesticide efficiency, it shall be applied only in quantities of which each area is capable of receiving without runoff.
13. Contractor shall be responsible to update daily all pesticide, herbicide and fertilization applications to the City’s PHF on-line app.
C. Ground Squirrel, Gopher and Other Rodent Damage Control Contractor shall repair all rodent damage. All fresh mounds are to be removed and rodents eradicated within four (4) days by the Contractor in planted areas and seven (7) days in nonplanted areas. All rodent damage done to turf areas shall be leveled out and re-sodded to match existing grade. All damage done to existing plant material by rodents shall be replaced by contractor with new plant material.
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Rodent Control – Contractor shall keep all turf and landscaped areas free of gophers by using Macabee gopher traps or other devices approved by the contract manager. Rodenticide use is not allowed.
D. Debris, Graffiti and Litter Removal
All Areas:
1. All debris and litter shall be removed by the Contractor from all project areas within two (2) days (twice a week) of deposit. Debris and litter removal shall be disposed of immediately by Contractor.
2. Debris and litter to be removed shall include but is not limited to all debris generated by the work included in this project, paper, glass, trash, leaves, pine needles and all other forms of debris and litter from all sources including those outside the project site.
3. Contractor shall remove “graffiti” or other unsightly markings placed upon visible faces including, but not limited to, cinder block walls, bench seats, picnic tables, irrigation/lighting boxes, light poles, tree trunks, sidewalks, and any other surface within the district boundary within the next working day during the term of this contract. Graffiti removal shall be considered as part of regular maintenance activities and shall not be compensated as additional work.
4. Complete policing; litter pickup ad supplemental hand sweeping of parking lot corners, street medians, storm drain grates and areas along gutters/curbs inaccessible to power equipment shall be accomplished to ensure a neat appearance.
5. Contractor shall dump all trash receptacles located throughout the Landscape District. This also includes installing plastic bags as needed, contractor supplied.
E. Signs/Improvements
Contractor shall not post signs or advertising material upon the site premises unless prior approval is obtained from the inspector.
Contractor will remove all advertisements and election signs from the work site, including from utility poles and trees, each time site is serviced. Signs shall be stored by contractor until City staff gives approval for their disposal.
F. Removal of dead, damaged, or Diseased Plant Materials Contractor shall remove dead, severely damaged or diseased plant material no later than seven (7) days after identification. Broken tree limbs or other items that may cause hazardous conditions to the public shall be removed immediately.
G. Staking and Guying
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1. Newly planted trees shall be kept adequately staked at all times. Ties shall be loosened periodically to prevent girdling. A detailed drawing of the staking system to be used is included in Appendix “A”, Street Tree Planting Plan.
2. Newly planted trees shall not be left unstaked for more than two (2) working days unless written permission is granted by the engineer.
3. Trees that have reached a size and stability so as not to require staking shall be exempt from these requirements upon the approval of the Engineer. Trees under the size of a standard 5- gallon size for the variety shall also be exempt from these requirements unless otherwise required by the Engineer.
H. Inclement Weather
1. During the periods when inclement weather hinders normal operations, the Contractor shall adjust his work force in order to accomplish those activities that are not affected by weather.
2. The Contractor shall re-stake, re-tie or remove trees or other such activities as required as a result of inclement weather. The Contractor will stay available to assist in any storm related damage repair to sites in this contract.
3. Contractor shall not work or perform any operations during inclement weather that may destroy or damage ground cover or turf areas. The Contractor shall contact the Maintenance Operations Manager or designee for the determination of non-operation conditions.
4. The Contractor shall immediately notify the Maintenance Operations Manager or designee when the work force has been removed from the job site due to inclement weather or other reasons.
I. Fire Prevention
Contractor shall take all precautionary measures to ensure that while working with (power equipment, vehicles, etc.) in weeded or grassy areas they do not start a fire. All contractor vehicles shall be equipped with fire extinguishers.
The City of Salinas shall not be held liable for any fires due to contractor negligence.
J. Irrigation of Plant Materials
1. All planted areas shall be watered deeply as weather conditions require to promote normal growth and ensure the health of the vegetation therein. Water for the irrigation systems shall be furnished by the City. Water usage shall be in accordance with the City’s water conservation Ordinance No. 2123. Lawns at no time shall show a lack of fresh green color or a loss of resilience due to lack of water.
2. Control watering to prevent runoff and/or erosion, puddling, or over watering. Prevent watering roadways, walkways or private property. Provide adequate coverage of all landscape areas. Match precipitation rates. Limit hazardous conditions. Adjust irrigation as January 2022 Page 78 of 89
required due to seasonal changes in rain. A current schedule of automatic watering cycles must be provided to the Engineer’s representative upon request. Automatic controllers shall be set to operate irrigation systems between 9:00 p.m. and 5:30 a.m., or as directed by the Engineer.
3. Emergency irrigation not conforming to the City’s Water Conservation Ordinance will require prior approval by the Engineer with prior notification to the water purveyor of the time, location, and reason for the non-conforming irrigation.
4. All irrigation systems shall be tested and inspected, and a written report submitted to the City when requested.
5. All irrigation systems shall be tested and inspected as necessary when damage is suspected or observed or reported daily if necessary.
6. Battery operated controllers will be kept in continuous operating condition by replacing batteries when necessary, at Contractor’s expense.
7. All replacements shall be in strict accordance with City of Salinas equipment and installation standard plans, no substitutions will be permitted.
8. Unplug all clogged heads, flush lines free of rocks, mud, and debris.
9. Contractor shall maintain all irrigation systems in a manner that shall assure correction or malfunction and allow their use in a manual or automatic condition within two (2) working days after identification of malfunction. All valve boxes, valves, vacuum breakers, hydrants, and sprinklers shall be kept clear of debris and vegetation. Contractor is responsible for cost to repair or replace irrigation systems which malfunction due to Contractor’s negligence.
10. Contractor shall be responsible for the yearly testing of all backflow preventer units as per the instruction of the water purveyor. This testing shall only be done by a Certified Backflow Preventer Tester. Copies of all test results shall be presented to the department for required record keeping purposes. Any repairs necessitated by the failure of the unit to pass the test shall be completed by the Contractor with compensation for any major ordinary costs to be billed as a separate payment item.
11. The payment for repair and maintenance of the irrigation systems shall be considered as included in the monthly price paid for landscape maintenance and no separate payment shall be made therefor. The prices paid shall include full compensation for furnishing all labor, materials, tools, and equipment and doing all work involved as specified. Major irrigation repairs, such as repairing control valves, controllers, vacuum breakers, and backflow preventers, shall not be considered as normal maintenance for the purpose of billing.
Contractor shall obtain approval from the City before incurring expenses for major irrigation repairs. Contractor may replace any malfunctioning portion of the irrigation system with the same or a substitute type of product or operation with prior consent of the Engineer.
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12. Major irrigation repairs, such as replacement of defective remote-control valves, major controller repairs, major backflow prevention unit repairs, extensive wiring, repairs to the irrigation mainline, or any other single major irrigation repair project, which necessitates costs for materials in excess of $150, shall not be considered as normal maintenance for the purpose of billing. Contractor shall obtain approval from the Engineer before incurring expenses for major irrigation repairs.
13. In the event of a malfunctioning remote-control valve, the Contractor shall be responsible for manual watering by utilizing the use of a water truck or water bubble, hand bleeding remote control valves, setting out additional hoses and sprinklers, and/or hand watering as required to uniformly irrigate affected areas until said valve is repaired.
14. Controller enclosures shall be maintained by the Contractor at no extra cost to the City. This maintenance shall include rust removal, painting, sealing, or other measures which are intended to preserve the controller enclosure. Any replacement of the controller box necessitated by vandalism or deterioration, after all reasonable efforts have been made by the contractor to preserve the enclosure will be paid for as extra work.
15. Contractor shall keep irrigation controllers securely locked at all times when they are not required to be open for programming, repairs, or checking the operation of the controller.
16. Controllers shall be checked at least weekly to assure proper operation and programming.
K. Water Conservation
Contractor shall, whenever possible, minimize the use of water during maintenance operations.
Watering equipment shall be kept in good working order; water leaks shall be repaired promptly; and washing of equipment, except when necessary for the safety of and for the protection of equipment, shall be discouraged. In no case shall the Contractor use water to rinse or flush chemicals of any kind from equipment onto the work site and/or drainage or sewage systems.
Drought Impact on Irrigation: The Contractor shall comply with all water use regulations and restrictions. In addition, Contractor shall comply with City directed changes in irrigation in response to drought conditions.
L. Underground Excavations
Contractor shall be responsible for locating all underground utility lines to ensure the safety of his/her work crew and to protect in place existing utility equipment before commencing any excavation. Contractor shall contact the Maintenance Operations Manager or designee and Underground Service Alert (1/800‐227‐2600) 48 hours before commending any excavation, to locate underground service lines.
M. Fertilizing
The Contractor shall provide ten (10) days advance written notice to Engineer of each intended application of fertilizer.
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1. Lawn and All Types of Ground Cover. Commercial fertilizer shall conform to the provisions of Section 20 of the City of Salinas, Standard Specifications Design Standards, 2008.
Fertilizer shall be a complete fertilizer, part if the elements of which are derived from organic sources; and shall have a guaranteed analysis of:
Element Minimum
Nitrogen 16%
Phosphoric Acid 6%
Water Soluble Potash 4%
And shall be applied at such a rate to insure one pound of actual nitrogen per 1,000 square feet of area per application or as approved by the Engineer. Turf fertilizer shall be applied a minimum of three (3) times during the growing season, two (2) times per growing season for other planted areas to maintain healthy, vigorous growing conditions of all plants at all times.
2. Trees and Shrubs – Fertilizer tablets shall be 21-gram size with a guaranteed analysis of, or a departmentally approved equivalent product:
Nitrogen 20.00%
Phosphoric Acid 10.00%
Water Soluble Potash 5.00%
Combined Sulfur 1.60%
Iron .35%
And shall be applied at the following rate:
One tablet for each one‐half inch of tree trunk diameter (tree trunk diameter shall me measured within six inches of the ground line) or three tablets per tree, whichever is greater, inserted up to two feet deep, but not less than 8 inches deep, equidistant round the dripline at the end of March each year.
One tablet for each shrub shall be inserted up to two feet deep, but not less than eight inches deep, near each shrub at the end of March of each year.
N. Tree Work
1. Staff - Any personnel engaged in the pruning of City of Salinas urban forest trees must be authorized to do so by the Director or an Urban Forestry designated representative. All personnel engaged in pruning operations shall do so under the supervision of an International Society of Arboriculture (ISA) Certified Arborist. Prior to approval of any tree pruning operation, it shall be the responsibility of the Contractor to provide the City of Salinas with proof of current ISA Arborist Certification for staff engaged in project supervision.
Inspection of project work will be done by Urban Forestry Division staff members, designated by the Director.
2. Schedule – No tree work shall commence before 7:30 a.m. Crews are prohibited from working beyond dusk.
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3. Health Maintenance – removal of dead, diseased, or hazardous limbs.
4. Structural – Pruning to maintain the strength and shape.
5. Safety - Prune to prevent wind damage and protect the public or adjacent property. No tree limbs shall protrude into vehicle roadways or streets below fourteen (14) feet from the ground and no tree limbs shall be less than nine (9) feet from the ground overhanging walkway.
Clearance shall be as determined by the Engineer in all other areas.
6. General Pruning - No “stubbing” cuts shall be allowed. Any deadwood shall be removed to the point of attachment. Final cuts shall be made in such a way as to retain the bark collar without leaving a stub or cutting into the collar. When removing a dead branch, pruning cuts shall be made outside the callus tissue that has begun to form around the branch. All limbs two inches in diameter or over must be precut to prevent splitting. If splitting does occur, the wound shall be traced.
7. Crown Thinning - Pruning to thin crowns of trees shall be undertaken with the purpose of opening a tree to light, reducing weight on limbs, decreasing the wind sail effect, invigoration of the growth of the tree, and to increase the overall structural stability of the tree. Thinning operations should conform to ISA Standards.
8. Crown Reduction - Crown reduction shall be completed to reduce the overall height and spread of the trees. The goal of this pruning operation is to enhance the structural integrity of the trees designated for the pruning operations. No tree shall have more than 1/3 of the canopy removed in this pruning operation without prior approval of the City Engineer or the designated Urban Forestry staff representative. All crown reduction shall be performed in conformance with the ISA Pruning Standards.
9. Crown Restoration - Structural integrity shall be enhanced through crown restoration pruning. A natural appearing crown shall be developed through pruning which is done to a lateral to control the tree’s growth to wood which is securely attached to healthy wood. It is anticipated that this process is one which requires an initial pruning with additional followup pruning’s to direct and accomplish a complete crown restoration project. All crown reduction shall be performed in conformance with the ISA Pruning Standards.
10. Clearance Pruning - Limbs growing in the direction of adjacent structures shall be pruned to minimize conflict with the structures. Lower limbs, suckers, and hanging foliage shall be raised to approximately Fourteen (14) above the street for traffic clearance, and 9 feet above sidewalks and lawns for pedestrian access. Deviation from clearance height requires approval of the Public Works Engineer or designated Urban Forestry staff representative. Immature specimens may require an adjustment appropriate to the individual tree size and stage of growth.
11. Miscellaneous
a. Pruning sealant or paint is not required, or allowed, on pruning cuts.
January 2022 Page 82 of 89
b. Trees which are infected with a disease shall require removal of all infected limbs to a point in the limb at least 6 inches below the diseased area. Any tree found to be fully infected with a disease shall be inspected by the designated Urban Forestry staff member prior to any pruning which would reduce the size of the infected tree substantially or require removal of the tree.
c. Height – Prune to specific height as directed by the Engineer.
O. Hedge Trimming
1. All hedge and ground cover plants growing in the subject areas shall be trimmed and pruned, as required, to maintain plants in a healthy, growing condition and to maintain plant growth, within reasonable bounds as determined by the Engineer, and to maintain uniform height to prevent encroachment of passageways, walks and streets, and to provide adequate view of signs and vision for vehicular traffic. Dead or damaged limbs or branches, trees or shrubs shall be removed immediately, and all pruning cuts shall be made cleanly with sharp pruning or hedging tools with no projections or stubs remaining. All cuttings, branches, and leaves shall be removed and disposed of before the end of the workday. Traffic signs, cones, etc., shall be used in accordance with City Standards.
2. Site Clean-Up
a. General - Throughout all phases of the project, including suspension of work, and until final acceptance of the project, the Contractor shall keep the work site clean and free from litter and debris. The Contractor shall also abate dust nuisance by cleaning, sweeping, and sprinkling with water, or other means as necessary. The use of water resulting in mud on public streets will not be permitted as a substitute for sweeping or other methods. b. Disposal - All disposal of material generated from the pruning operations is the sole responsibility of the Contractor engaged in the operation. This shall include wood, foliage, and other organic material. Dust and dirt shall be kept to a minimum during the pruning process and shall be removed at the end of each day’s operations or at the completion of work at individual sites prior to the Contractor leaving the site. No wood shall be left at the site of work unless prior approval of the Engineer or designated representative has been obtained. The costs of disposal of all wood and other debris generated by the project is included in the cost of the project costs and shall not be declared as additional costs to the project.
3. Signage - The Contractor shall furnish and install all safety street signs, cones, and other facilities, which are necessary to expedite the passage of public traffic through or around the work. This is to prevent accidents, damage, or injury to the public, and to give adequate warning to vehicle or pedestrian traffic or to the public of any dangerous conditions to be encountered.
4. Sound Control Requirement - The Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances which apply to any work performed pursuant to the Contract.
January 2022 Page 83 of 89
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore.
P. Trimming Edging
1. All lawns shall be trimmed and edged around irrigation systems, fire hydrants, tree wells, shrub basins, along ground cover, and curbs/sidewalks every week from March through October and every month from November through February.
2. Grass shall be trimmed around sprinkler heads as necessary to provide the maximum water coverage of spray nozzles. Removal of turf from around sprinkler heads will not be permitted.
3. Damage to sprinklers, headers, irrigation and utility boxes, and other structures shall be avoided. All damage to shall be reported to the Engineer’s representative and contractor shall make repairs promptly.
4. All debris generated by edging shall be removed from the project site by the end of the working day. All trimming and debris shall be raked from all planted and unplanted areas and shall be disposed of off‐site by the Contractor. Costs for same are to be included in the routine maintenance fee.
5. All ground cover shall be trimmed to the inside edge of planting areas when ground cover grows three inches outside planting areas.
Contractor shall exercise care not to spray tree trunks with any chemicals or injure the tree trunk with any chemicals or injure the tree trunks with mechanical equipment. Trim lawn edges or tree wells with power edgers or by hand, but in no case will soil sterilants be permitted.
Q. Mowing
1. Ground cover plants other than lawns, e.g., ivy, hypericum, etc., shall be mowed once each year in the appropriate season to a height of three inches from ground level.
Ground cover plants shall be edged along curbs and planter edges so that no more than 4” of growth extends beyond the planter areas.
2. Lawn area shall be mowed at 1½” to 2” height once every week from March through October; once every other week from November through February.
3. Lawns shall be renovated yearly by aerating and/or verti cutting. This shall be done during the spring. If required for optimum water penetration, repeat as needed. Reseed bare areas as needed.
4. The Northeast District has three large Bluff (slope) areas that shall be mowed/string trimmed twice throughout the season. The first mowing shall be before the start of fire season. The other as conditions mandate or as directed by the Engineer.
January 2022 Page 84 of 89
5. All mowing equipment shall be kept in good repair with cutting surfaces sharpened to ensure a clean and effective cutting of grass blades.
6. All mowing equipment shall be free of leaking fluids which would adversely affect the health of turf or other surfaces within the areas of responsibility.
The Contractor shall submit a mowing schedule of days and times for each designated park and landscape site. The Contractor shall maintain the schedule as closely as possible unless a change is authorized or directed by the Maintenance Operations Manager or designee.
Should weather or site conditions prove to be prohibitive to the regularly scheduled mowing, Contractor shall contact the Engineer to reschedule the mowing service to a time and date acceptable to the Engineer. The Contractor shall not be compensated for mowing services which have not been provided, either through a regularly scheduled mowing or an acceptable rescheduled dated approved in advance by the Engineer.
In case of equipment failure Contractor shall notify the inspector of the failure immediately and reschedule that week’s service to be completed within two days of said failure upon approval of Inspector.
Turf clippings and debris shall be lifted the same day of each mowing, trimming or edging operation and shall be removed from each district and landscape site. The use of mulching mower blades is acceptable as long as large amounts turf clippings are not impeding on normal turf growth.
R. Hauling
1. Spillage resulting from hauling operations on or across public thoroughfares shall be immediately removed at Contractor’s expense.
2. If the spillage is of a hazardous substance, such as petroleum products, or pesticides, Contractor is required to contact the Maintenance Operations Manager or designee immediately and also prevent the substance from running into storm drains.
S. Playground Inspections
Contractor shall perform daily, weekly, and monthly playground inspections:
1. Daily‐This includes checking for broken glass, graffiti, trash, or other foreign objects. Empty all trash receptacles. Check playground for major hazards. Daily cleaning of barbecue pits including emptying ash pales.
2. Weekly‐Playgrounds with loose fill surfacing shall have minimum of 12 inches of fill placed under all swings, slides and major play equipment. Keep play area free of vegetation. (No Pesticides or Herbicides allowed in play area.)
3. Monthly‐ Check all play structures: Footings (loose, cracked), All moving parts for wear, rust, broken or missing parts (s‐hooks, grommets, chains), and vandalism. Check all handrails, floors, steps, fasteners for excessive wear or damage.
January 2022 Page 85 of 89
4. Contractor shall be responsible to secure broken equipment until replacement or repair is completed.
5. Contractor shall report any findings immediately to Engineer.
6. Contractor shall supply daily, weekly, and monthly inspection reports (checklist) to the City at the end of each month for each individual playground. This also includes exercise equipment and horseshoe pits areas.
SECTION 9 CONTROL OF WORK
SECTION 9-1 GENERAL
A. Damages to Existing Facilities – Plant materials, portions of existing structures or facilities, including irrigation systems, which are damaged or altered in any way during the performance of work in this project, shall be immediately repaired or replaced in kind by the Contractor at their expense and in a manner approved by the Engineer.
B. Emergency Call – Contractor shall respond to emergency calls for matters covered by this contract immediately without additional cost to the City. Contractor shall furnish the department with names and phone numbers of personnel available for emergency call‐out purposes.
C. Lock and Keys ‐ The Contractor shall be responsible for the series of 3 keys assigned to it and shall assign these keys to its personnel for use in maintaining the facilities. The Contractor shall properly use and keep safe all keys or locks issued by the City to the Contractor. The Contractor shall report all lost or stolen keys or locks to the City within 24 hours of discovery. The Contractor shall reimburse the City for the total cost of replacement keys and/or locks that have been lost.
SECTION 9-2 PAYMENT FOR LANDSCAPE MAINTENANCE
A. Each month, the Contractor shall submit one invoice for payment as described in Section – “Progress Payments”, of these Special Provisions for payment for all work performed during the previous month. Payment shall be made on receipt of said invoice at the contract unit price per month for landscape maintenance of subject areas. Department pre‐approval must be granted prior to work which ultimately shall be billed as separate payment items, except in the case of emergency repairs. If the invoice submitted by Contractor exceeds the contract unit price per month for landscape maintenance, Contractor shall also submit invoices verifying the purchase of materials, labor, and a clear description of the location of the installation(s), type of work done, and the date of the work.
B. The price paid per month for landscape maintenance at each area shall include full compensation for labor, tools, equipment, and materials for landscape maintenance of each area, including weed control, scheduled spraying for insect and disease control, debris and litter removal, removal of dead, damaged, or diseased plant materials, staking and guying, irrigation of plant materials, fertilizer, pruning, edging, trimming, mowing, maintenance, and repair of the irrigation system.
The price paid shall not include compensation for repair of irrigation systems when the system malfunctions as a result of Contractor negligence.
January 2022 Page 86 of 89
At the request of the Engineer, the Contractor shall perform such work or repairs and replacements associated with the maintenance of the area that is not covered under the basic services under the terms of this contract. Extra services shall be performed according to a quotation submitted by the Contractor, approved by the Engineer, or shall be done on a time and material basis. Compensation for extra work shall be made in accordance with the specified amount approved in this contract. No mark‐up for handling fees or other fees beyond the basic labor and materials cost is allowable. The Contractor shall obtain written approval from the Engineer before proceeding with the work. The quotation shall show a complete breakdown of all labor and material costs.
C. Progress Payments ‐ The Contractor shall submit one invoice for payment in proper form to the City for all work performed during the previous month within five (5) calendar days following the last day of the previous month. The invoice shall list the area maintained and the date of the service with a total for all areas maintained during that month. Compensation will not be made for services not provided, as per Work Description. If the invoice submitted by the Contractor exceeds the contract unit price per month for maintenance services, the Contractor shall also submit proof of approval to proceed from Engineer along with invoices of the location and scope of the services provided. The invoice shall indicate the areas in which work was performed, the dates upon which work was done, and the type of service provided. Work resulting in separate and additional billing requires prior departmental approval before incurring costs.
D. Invoices for payments shall be submitted to:
City of Salinas
Public Works Department
426 Work Street
Salinas, CA 93901
Invoice shall be received within five (5) calendar days following the last day of the previous month.
E. After completion of the term of this contract and of all work called for under the contract and the value thereof, the City shall pay the entire sum so found to be due after deducting there from all previous payments and all amounts to be retained under the provisions of the contract. All prior partial estimates and payments shall be subject to correction in the final estimate and payment.
The final payment shall be in no way construed as an acceptance of any defective work. The Contractor agrees that the tender of the final payment by the City and acceptance thereof by the Contractor shall release the City, the Governing Body, the Engineer, and all other officers and employees of the City from any and all claims for liability or further payment on account of work done under the contract or alterations, additions, or reductions thereof.
SECTION 9-3 SCHEDULE OF WORK
A. Schedule of Work – The Contractor’s schedule for carrying out the work as specified shall be submitted to the Engineer for review and approval prior to the award of the contract by the City.
The schedule shall include the time, days, and areas to be maintained.
January 2022 Page 87 of 89
B. The Progress and Standard of Quality of Work – The progress and standard of quality of work to be accomplished under this contract shall be of high quality. In the event of unsatisfactory maintenance as determined by the Engineer, Engineer shall require Contractor to correct the unsatisfactory work at no additional cost to the City for expenditures incurred in making the correction.
9-3.01 WORK SCHEDULE
a. The Contractor shall deliver to the City a complete landscape maintenance weekly work schedule along with the size of work crew and equipment summary sheet, prior to start of the maintenance contract.
b. The City retains the right to have certain work sites maintained on certain days. c. Contractor is expected to have the same maintenance work crew assigned to its work sites at all times on a continuous basis.
d. Contractor at no time shall leave a work site to complete another sections project, without having completed the work assignment for that day SECTION 9-4 INSPECTIONS
A. Inspections – Monthly inspections of the project site shall be scheduled by the City’s authorized representative. This site inspection shall require that both the Contractor and City representative review the progress and satisfaction of the work product and to plan any work necessary to meet the landscape maintenance. Deficiencies noted during inspections shall be fixed as soon as possible, but in no case will the same deficiency be tolerated on the next monthly inspection.
B. Should the Contractor fail to correct maintenance deficiencies within the first month of observation by the designated City staff project inspector, a payment reduction of an amount up to 25% of the total monthly maintenance fee may be withheld. In the event the Contractor fails to correct said deficiencies within the next month’s billing period, the City may then retain an additional amount, up to 35% of that month’s regular maintenance fee. Failure to correct deficiencies may result in termination of this contract.
C. Deficiency Notice The Contractor is required to correct deficiencies within the time specified by the City of Salinas. If the deficiency is not corrected within the time specified by the City, City labor will be called out to complete the work. Such work shall be done on a force account basis with an additional call out charge of $75.00 per hour for each call‐out. Call‐out of City forces during off hours, resulting from improper programming of sprinkler controllers, will be charged to the Contractor at time and a half. It also should be noted that there is a minimum two‐hour charge for labor on any call‐out.
SECTION 10 MEASUREMENT AND PAYMENT
Payment for all labor, materials, tools, equipment, and other appurtenances required for the proper, substantial and complete‐in‐place project construction for ANNUAL MIRA MONTE, AIRPORT AND January 2022 Page 88 of 89
WOODSIDE DISTRICTS’ LANDSCAPE SERVICES as shown on the Plan and/or outlined in these Special Provisions.
Except for authorized changes in the work, payment for said complete‐in‐place finished work or improvement shall be made only on the basis of the Contract item of work listed in the Proposal. The various Contract item prices paid for the work required, for ANNUAL MIRA MONTE, AIRPORT AND WOODSIDE DISTRICTS’ LANDSCAPE SERVICES, complete‐in‐place, including full compensation for furnishing all labor, materials, tools, equipment and incidentals, for doing all the work involved in removing and disposal of various items of materials, provided for in these Specifications and Contract, or required for the proper completion of the work as a whole, for which no separate payment has been provided shall be a supplementary obligation for the Contractor and payment therefore shall be considered included in the price paid for the Contract item of work listed in the Proposal.
Reference Section 9‐1.06 (page 9‐11) of the Standard Specifications. Delete the last paragraph on page 9‐11 and continuing first paragraph on page 9‐12 and substitute the following:
The City shall retain 5% of such estimated value of the work done and 5% of the value of materials so estimated to have been furnished and delivered and unused and furnished and stored as aforesaid as part security for the fulfillment of the Contract by the Contractor.
The Contractor shall submit Subcontractor and/or suppliers’ waiver of liens as required under Civil Code Article 8122‐8138. The waiver shall be “conditional” before payment and “unconditional” after payment on forms set forth in the statute.
The Contractor shall submit the progress payment pay application to the Engineer for review and approval. The Engineer shall review it within seven (7) calendar days of receipt. The Engineer shall either deny and return the progress payment pay application to the Contractor for correction or recommend approval and forward it to the Agency for processing. The required attachments to the monthly progress payment pay application shall include:
A. Certified Payroll Reports: All current payroll reports and statement of compliance for the Contractors and all subcontractors (to be completed through the date of pay application).
B. Daily Reports: All current Daily Reports for the Contractor and all subcontractors and owner operators. Daily reports shall contain the name, classification and detailed task listing of all personnel and equipment, including all subcontractors and owner operators (to be completed through the date of pay application).
C. Quantity Calculations: Certified quantity calculations to justify all pay quantities and amount requested.
D. Monthly Schedule: The contractor shall submit an updated, revised construction schedule to the Engineer with each pay application.
January 2022 Page 89 of 89
E. Unconditional Waiver of Lien Releases: The contractor shall submit Subcontractor and/or supplier’s waiver of liens as required under Civil Code Article 8122‐8138. The waiver shall be “conditional” before payment and “unconditional” after payment on forms set forth in the statute.
Failure to provide any of the documents as listed above will result in the Engineer returning the monthly pay application to the Contractor with no action.
Payment for all labor, materials, tools, equipment, and other appurtenances required for the proper, substantial and complete‐in‐place for the project as shown on the Plans and/or outlined in these Special Provisions.
Item Description Unit of Measure Quantity Unit Price
BASE BID Item #1: 36 Months Landscape
Maintenance Per month 36 $10,024.50
Item #2: 80 hours x General Gardening Crew Rate Each 1 $4,000.00 Item #3: 50 hours x Specialty Irigation Crew Rate Each 1 $4,175.00 Item #4: $7,000 x Percentage Markup Each 1 $7,700.00
Item #5: General Gardening Crew Rate Per hour 1 $130.00 Item #6: Specialty Irrigation Crew Rate - Technician Per hour 1 $85.00 Item #6: Specialty Irrigation Crew Rate - Helper Per hour 1 $75.00 Item #7: Plant Purchase and Installation Price that
meet city standards - 1 Gallon Each 1 $25.00
Item #7: Plant Purchase and Installation Price that
meet city standards - 2 Gallon Each 1 $40.00
Item #7: Plant Purchase and Installation Price that
meet city standards - 5 Gallon Each 1 $55.00
Item #7: Plant Purchase and Installation Price that
meet city standards - 10 Gallon Each 1 $250.00
Item #7: Plant Purchase and Installation Price that
meet city standards - 15 Gallon Each 1 $295.00
Item #7: Plant Purchase and Installation Price that
meet city standards - 24-inch box tree Each 1 $620.00
Item #8: Percent of Markup on Materials Percentage 1 10.00% Item #9: Tree Trimming - DBH Price for removal
Not included in
total $ 114.50
Item #9: Tree Trimming - Stump grinding to a depth
of three feet including grubbing and root removal
Not included in
total $ 114.50
Item #9: Tree Trimming - DBH Price for removal
Not included in
total $ 114.50
Item #10: Additional areas to be added during
contract period Each 1 $2,000.00
TOTAL
Total Percentage 10.00%
Smith & Enright - Proposal A
Total Unit Price Total Unit Price Total Unit Price
$ 360,882.00 $ 5,916.66 $ 212,999.76 $7,876.25 283,545.00 $ $ 5,526.06 $ 4,000.00 $ 6,800.00 $ 6,800.00 $4,000.00 4,000.00 $ $ 6,800.00 $ 4,175.00 $ 7,000.00 $ 7,000.00 $4,175.00 4,175.00 $ $ 7,000.00 $ 7,700.00 $ 7,700.00 $ 7,700.00 $7,700.00 $ 7,700.00 $ 7,700.00 $ 130.00 $ 85.00 $ 85.00 $130.00 $ 130.00 $ 85.00
$ 85.00 $ 95.00 $ 95.00 $85.00 85.00 $ $ 95.00
$ 75.00 $ 45.00 $ 45.00 $75.00 75.00 $ $ 45.00
$ 25.00 $ 25.00 $ 25.00 $25.00 25.00 $ $ 25.00
$ 40.00 $ 35.00 $ 35.00 $40.00 40.00 $ $ 35.00
$ 55.00 $ 87.00 $ 87.00 $55.00 55.00 $ $ 87.00
$ 250.00 $ 110.00 $ 110.00 $250.00 250.00 $ $ 110.00
$ 295.00 $ 250.00 $ 250.00 $295.00 295.00 $ $ 250.00
$ 620.00 $ 700.00 $ 700.00 $620.00 620.00 $ $ 700.00
10.00% 10.00% 10.00%
$95 per inch $ 114.50 $95 per inch
$20 per inch $ 114.50 $20 per inch
$12 per inch $ 114.50 $12 per inch
$ 2,000.00 $ 488.61 $ 488.61 $2,000.00 2,000.00 $ $ 488.61 $ 380,332.00 $ 236,420.37 $ 302,995.00
10.00% 10.00% 10.00%
mith & Enright - Proposal A Bright View - Proposal A Smith & Enright - Proposal B Bright View - Proposal B Total
$ 198,938.16
$ 6,800.00
$ 7,000.00
$ 7,700.00
$ 85.00
$ 95.00
$ 45.00
$ 25.00
$ 35.00
$ 87.00
$ 110.00
$ 250.00
$ 700.00
$ 488.61
$ 222,358.77
Bright View - Proposal B
Item Description Unit of Measure Quantity Unit Price
BASE BID Item #1: 36 Months Landscape
Maintenance Per month 36 $10,292.25
Item #2: 80 hours x General Gardening Crew
Rate Each 1 $4,000.00
Item #3: 50 hours x Specialty Irigation Crew
Rate Each 1 $4,175.00
Item #4: $7,000 x Percentage Markup Each 1 $7,700.00
Item #5: General Gardening Crew Rate Per hour 1 $130.00 Item #6: Specialty Irrigation Crew Rate -
Technician Per hour 1 $85.00
Item #6: Specialty Irrigation Crew Rate -
Helper Per hour 1 $75.00
Item #7: Plant Purchase and Installation Price
that meet city standards - 1 Gallon Each 1 $25.00
Item #7: Plant Purchase and Installation Price
that meet city standards - 2 Gallon Each 1 $40.00
Item #7: Plant Purchase and Installation Price
that meet city standards - 5 Gallon Each 1 $55.00
Item #7: Plant Purchase and Installation Price
that meet city standards - 10 Gallon Each 1 $250.00
Item #7: Plant Purchase and Installation Price
that meet city standards - 15 Gallon Each 1 $295.00
Item #7: Plant Purchase and Installation Price
that meet city standards - 24-inch box tree Each 1 $620.00 Item #8: Percent of Markup on Materials Percentage 1 10.00% Item #9: Tree Trimming - DBH Price for
removal Not included in total $ 114.50
Item #9: Tree Trimming - Stump grinding to a
depth of three feet including grubbing and
root removal Not included in total $ 114.50
Item #9: Tree Trimming - DBH Price for
removal Not included in total $ 114.50
Item #10: Additional areas to be added during
contract period Each 1 $2,000.00
TOTAL
Total Percentage 10.00%
Smith & Enright
Total Unit Price Total Brightview Cost Breakdown
$ 370,521.00 $ 5,751.61 $ 207,057.96 Mira Monte $41,984.08 $ 4,000.00 $ 2,800.00 $ 2,800.00 Airport $4,755.30
$ 4,175.00 $ 7,000.00 $ 7,000.00 Woodside $22,279.62
$ 7,700.00 $ 7,000.00 $ 7,000.00
$ 130.00 $ 85.00 $ 85.00 Yearly Total $69,019.00
$ 85.00 $ 95.00 $ 95.00
$ 75.00 $ 45.00 $ 45.00
$ 25.00 $ 25.00 $ 25.00
$ 40.00 $ 35.00 $ 35.00
$ 55.00 $ 87.00 $ 87.00
$ 250.00 $ 110.00 $ 110.00
$ 295.00 $ 250.00 $ 250.00
$ 620.00 $ 700.00 $ 700.00
10.00%
$95 per inch
$20 per inch
$12 per inch
$ 2,000.00 $ 488.61 $ 488.61
$ 389,971.00 $ 225,778.57
10.00%
Smith & Enright Bright View
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-302, Version: 1
Master Services Agreements For On-Call Consultants For Project Management, Environmental Services, Construction Management, And Inspection Services
Approve a Resolution authorizing the establishment of a three-year On-Call List of consultants for project management, environmental services, construction management, and inspection services to include 4Leaf, Inc., CSG Consultants Inc., Rincon Consultants Inc., Epicus Group, Denise Duffy & Associates, Inc., Ausonio, Inc., and Cumming Group; and authorize the City Manager to execute the Master Services Agreement for Professional Services with the seven consultants on for a compensation amount not-to-exceed amount of $300,000.
City of Salinas Page 1 of 1 Printed on 6/14/2024
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JUNE 18, 2024
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, COMMUNITY DEVELOPMENT DIRECTOR
THROUGH: FRANCISCO BRAMBILA, ACTING PLANNING MANAGER
LUIS OCHOA, SR. COMMUNITY DEVELOPMENT ANALYST
BY: LUIS RODRIGUEZ, ADMINISTRATIVE ANALYST
TITLE: MASTER SERVICES AGREEMENTS FOR ON-CALL
CONSULTANTS FOR PROJECT MANAGEMENT,
ENVIRONMENTAL SERVICES, CONSTRUCTION MANAGEMENT,
AND INSPECTION SERVICES
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing:
1. the establishment of a three-year On-Call List of consultants for project management, environmental services, construction management, and inspection services to include 4Leaf, Inc.; CSG Consultants Inc.; Rincon Consultants Inc.; Epicus Group; Denise Duffy & Associates, Inc.; Ausonio, Inc.; and Cumming Group; and
2. the City Manager to execute a three-year Master Services Agreement for Professional Services with the seven consultants on the On-Call List for a compensation amount not-toexceed amount of $300,000 to provide one or more of the following services: Project Management, Environmental Services, Construction Management, and Inspection Services on a competitive and project by project basis; and
3. the City Manager to execute subsequent scopes of work under the Master Services Agreement to support the efficient completion of Capital Improvement Projects (CIPs) provided the consultant is, at all times throughout the term thereof, in compliance with the terms and conditions of the Master Services Agreement.
EXECUTIVE SUMMARY:
The Community Development Department (CDD) has several Capital Improvement Projects (CIPs) in the pipeline that need specialized support in the following four areas of focus: project management, environmental services, construction management, and inspection services. To facilitate the efficient completion of these CIPs, there is a need to establish a three-year On-Call Page | 2
List of consultants. Through a Request For Qualifications (RFQ) selection process eight Statement of Qualifications (SOQ) were received, with seven consultants approved to be included on the OnCall List. The City will need to enter into Master Services Agreements (Agreement) with each of these seven consultants with a compensation amount not-to-exceed $300,000. Under the terms of the Agreements, compensation will be provided on a project-by-project basis for a defined scope of work for the focus areas of services the City is requesting to complete the CIPs that are in the pipeline. Each project will be subject to the review and approval by the City Manager. Execution and implementation of the proposed Agreements will expedite the completion of identified CIPs and support required expenditure deadlines based on the funding and grants available to the CIPs.
BACKGROUND:
CDD currently has several Capital Improvement Projects (CIPs) in the pipeline that need specialized support in the areas of project management, environmental services, construction management, and inspection services. These focus areas require a level of specialized expertise and experience beyond that of current CDD staff. To facilitate the efficient completion of the CIPs in the pipeline in a timely manner, there is a need to establish an On-Call List of consultants in place for the four areas of focus described in the Request For Qualifications (RFQ) which was published on April 19, 2024, through PlanetBids and is provided as an attachment to this staff report. Addendum No. 1 was issued on May 3, 2024, to answer all inquiries from the parties that contacted City staff via e-mail or through PlanetBids. The RFQ was officially closed on May 10, 2024, and submittals from the following eight companies were received:
4Leaf, Inc.
CSG Consultants Inc.
Rincon Consultants Inc.
Epicus Group
Denise Duffy & Associates, Inc.
Ausonio, Inc.
Cumming Group
RefineM LLC
The submittals were rated and ranked based on the selection criteria listed in the RFQ, and which included:
a) Cover Letter
b) Technical Approach
c) Qualifications and Management
d) Relevant Experience
e) Completeness of Responses to RFQ
f) Quality of Submittal
The rating and ranking panel was composed of CDD staff. Of the eight Statement of Qualifications (SOQ) received, only seven were approved to be included on the On-Call List of consultants to provide services in the four focus areas stated below. During the rating and ranking process, it was determined that RefineM, LLC. did not meet the qualifications and experience required to be Page | 3
included on the On-Call List. The table below is CDD’s staff recommendation to the City Council for the On-Call List and with the focus area for which they were qualified for:
Focus Area 1 – Project
Management
Focus Area 2 –
Environmental Services
Focus Area 3 –
Construction Management
Focus Area 4 –
Inspection Services
Cumming Group Denis Duffy & Associates,
Inc.
Cumming Group 4Leaf, Inc.
Ausonio, Inc. Rincon Consultants Inc. Ausonio, Inc. Epicus Group CSG Consultants Inc. CSG Consultants Inc. CSG Consultants Inc.
Epicus Group 4Leaf, Inc.
Epicus Group
The selected consultants will provide On-Call services to the City of Salinas on an on-going basis for a three-year period under a Master Services Agreement for Professional Services (Agreement) with a total not to exceed compensation amount of $300,000. Under the terms of the Agreements, compensation will be provided on a project-by-project basis. On-call consultants will be asked to submit a proposal for a defined scope of work to determine which consultant would best qualified and most cost effective for the focus areas of services the City is requesting to complete the CIPs that are in the pipeline. Each project proposal will be subject to the review and approval by the City Manager or his designee. Work shall be done in accordance with applicable City Standard Plans, project plans and specifications, or at the direction of the City Engineer and CDD Director.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
These Agreements will support capital improvement projects that further current City of Salinas Strategic Plan 2022-2025 goals and strategies related to Infrastructure and Environmental Sustainability, Public Safety, and Youth and Seniors. Approval of the Master Services Agreements for Professional Services will enhance and facilitate the efficient completion of current CIPs in the pipeline benefitting the entire community.
DEPARTMENTAL COORDINATION:
Internal Department coordination on this item involved the CDD Housing & Community Development Division, Library and Community Services, Public Works, and the City Attorney’s Office. External coordination and guidance provided by the U.S. Department of Housing and Urban Development (HUD).
FISCAL AND SUSTAINABILITY IMPACT:
Page | 4
There is no immediate fiscal impact associated with the approval of the Master Services Agreement for Professional Services with the different consultants. Costs associated with the consultant services will be realized on a project-by-project basis and compensated based on the available funds/grants to the CIPs.
ATTACHMENTS:
Resolution
Master Service Agreement for Professional Services and Statement of Qualifications
1. 4Leaf, Inc.
2. CSG Consultants Inc.
3. Rincon Consultants Inc.
4. Epicus Group
5. Denise Duffy & Associates, Inc.
6. Ausonio, Inc.
7. Cumming Group
Statement of Qualifications
1. RefineM LLC
1 RESOLUTION NO. _______ (N.C.S)
A RESOLUTION APPROVING THE ESTABLISHMENT OF AN ON-CALL LIST
AND MASTER SERVICE AGREEMENTS FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF SALINAS AND THE FOLLOWING CONSULTANTS:
4LEAF, INC.; CSG CONSULTANTS INC.; RINCON CONSULTANTS, INC.; EPICUS GROUP; DENISE DUFFY & ASSOCIATES INC.; AUSONIO INC.; AND
CUMMINGS GROUP FOR ON-CALL PROJECT MANAGEMENT,
ENVIRONMENTAL SERVICES, CONSTRUCTION MANAGEMENT, AND
INSPECTION SERVICES
WHEREAS, the Community Development Department has identified the need to utilize oncall consultants to perform Project Management, Environmental Services, Construction Management, and Inspection Services for several Capital Improvements Projects (CIPs) in the pipeline; and
WHEREAS, on April 19, 2024, the City of Salinas published and released a Request for Qualifications (RFQ) to identify consultants with the required qualifications to provide on-call services for: Project Management, Environmental Services, Construction Management, and Inspection Services; and
WHEREAS, on May 3, 2024, the Housing Community and Community Development Division received eight (8) Statements of Qualifications (SOQ) from the following consultants:
4Leaf, Inc., CSG Consultants Inc., Rincon Consultants Inc., Epicus Group, Denise Duffy & Associates, Inc., Ausonio, Inc., Cumming Group, and RefineM LLC; and WHEREAS, a rating and ranking committee consisting of Community Development Department staff reviewed each SOQ and based on the criteria set forth in the Request for Qualifications, the following seven (7) consultants were selected to be included on the three-year On-Call List: 4Leaf, Inc., CSG Consultants Inc., Rincon Consultants Inc., Epicus Group, Denise Duffy & Associates, Inc., Ausonio, Inc., and Cumming Group; and WHEREAS, the three-year On-Call List of consultants for Focus Area 1, Project Management is as follows: Cumming Group, Ausonio, Inc., CSG Consultants Inc., and Epicus Group; and
WHEREAS, the three-year On-Call List of consultants for Focus Area 2, Environmental Services is as follows: Denis Duffy & Associates, Inc., Rincon Consultants Inc., and CSG Consultants Inc.; and
WHEREAS, the three year On-Call List of consultants for Focus Area 3, Construction Management is as follows: Cumming Group, Ausonio, Inc., CSG Consultants Inc., 4Leaf, Inc., and Epicus Group; and
WHEREAS, the three year On-Call List of consultants for Focus Area 4, Inspection Services is as follows: 4Leaf, Inc. and Epicus Group; and 2 WHEREAS, the award of one or more of the focus area services will be on a competitive and project by project basis based on a request for proposal among the different consultants on the On-Call List for each CIP in the pipeline.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approves the establishment of a three-year On-Call List of consultants for Project Management, Environmental Services, Construction Management, and Inspection Services to include 4Leaf, Inc.; CSG Consultants Inc.; Rincon Consultants Inc.; Epicus Group; Denise Duffy & Associates, Inc.; Ausonio, Inc.; and Cumming Group; and
BE IT FURTHER RESOLVED, that the Salinas City Council authorizes the City Manager to execute a three-year Master Services Agreement for Professional Services with the seven consultants on the On-Call List for a compensation amount not-to-exceed amount of $300,000 to provide one or more of the following services: Project Management, Environmental Services, Construction Management, and Inspection Services on a competitive and project by project basis; and
BE IT FURTHER RESOLVED, that the City Manager is authorized to execute subsequent scopes of work under the Master Services Agreement to support the efficient completion of Capital Improvement Projects (CIPs) provided the consultants is, at all times throughout the term thereof, in compliance with the terms and conditions of the Master Service Agreement for Professional Services.
PASSED AND APPROVED this 18th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kimbley Craig, Mayor
ATTEST:
Patricia M. Barajas, City Clerk
Form: Professional Services Agreement v. October 2023 Page 1 of 21 4LEAF, Inc.
June 2024
MASTER SERVICE AGREEMENT
FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF SALINAS AND 4LEAF, INC.
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June 2024
Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4
1. Scope of Service. ................................................................................................................. 4
2. Term; Completion Schedule. ............................................................................................... 4
3. Compensation. ..................................................................................................................... 4
4. Billing. ................................................................................................................................. 4
5. Meet & Confer. .................................................................................................................... 5
6. Additional Copies................................................................................................................. 5
7. Responsibility of Consultant................................................................................................ 5
8. Responsibility of City. ......................................................................................................... 5
9. Acceptance of Work Not a Release. .................................................................................... 6
10. Indemnification and Hold Harmless. ................................................................................... 6
11. Insurance.............................................................................................................................. 6
12. Access to Records................................................................................................................ 6
13. Non-Assignability................................................................................................................ 6
14. Changes to Scope of Work. ................................................................................................. 7
15. Ownership of Documents. ................................................................................................... 7
16. Termination.......................................................................................................................... 7
17. Compliance with Laws, Rules, and Regulations. ................................................................ 8
18. Exhibits Incorporated........................................................................................................... 8
19. Independent Contractor........................................................................................................ 8
20. Integration and Entire Agreement........................................................................................ 8
21. Jurisdiction and Venue......................................................................................................... 8
22. Severability .......................................................................................................................... 9
23. Notices. ................................................................................................................................ 9
24. Nondiscrimination................................................................................................................ 9
25. Conflict of Interest. ............................................................................................................ 10
26. Headings. ........................................................................................................................... 10
27. Attorneys’ Fees.................................................................................................................. 10
28. Non-Exclusive Agreement................................................................................................. 10
29. Rights and Obligations Under Agreement......................................................................... 10
30. Licenses.............................................................................................................................. 10
31. Counterparts....................................................................................................................... 10 DRAFT
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32. Legal Representation. ........................................................................................................ 10
33. Joint Representation........................................................................................................... 11
34. Warranty of Authority........................................................................................................ 11
35. No Waiver of Rights. ......................................................................................................... 11 Exhibit A - Insurance Requirements............................................................................................. 12 Exhibit B - Fee Schedule .............................................................................................................. 15 DRAFT
Form: Professional Services Agreement v. October 2023 Page 4 of 21 4LEAF, Inc.
June 2024
MASTER SERVICES AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF SALINAS AND 4LEAF, INC.
This Master Service Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 18th day of June 2024, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and 4LEAF, Inc. a California corporation (hereinafter “Consultant”).
RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.
NOW, THEREFORE, City and Consultant agree as follows:
TERMS
1. Scope of Service. It is understood by the City and Consultant that Consultants performs or secures the performance of Construction Management and Inspection Services, and related services for the City on an on-going basis. On each occasion Consultant performs services for the City, Consultant shall advise the City in writing of the scope of services to be provided and the cost of, and estimated time to perform services. Consultant shall not proceed to perform any such service until City and Consultant have established a project cost, a completion schedule and a time period for performance, and the City has given its written authorization to perform. Written approval for performance and compensation may be granted by the Community Development Department, Housing Division Planning Manager.
2. Term; Completion Schedule. This Agreement shall commence on June 18, 2024, and shall terminate on June 17, 2027, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties and may be terminated only pursuant to the terms of this Agreement.
3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation as set forth in Exhibit B. The Master Services Agreement for Professional Services will be for a not to exceed amount of three hundred thousand ($300,000).
4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed DRAFT
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by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:
(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;
(D) A brief description of any costs incurred; and
(E) The Consultant’s signature.
Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.
City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.
5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.
6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.
7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.
8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:
(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the DRAFT
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projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City. (B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant. (C) Steve Carrigan, City Manager, or his designee, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services. City may unilaterally change its representative upon notice to the Consultant.
(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.
9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.
10. Indemnification and Hold Harmless.
Consultant shall hold harmless, defend, and indemnify City and its officers, officials, employees, and volunteers from and against all claims, damages, losses, and expenses including attorney fees arising out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the Consultant, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of the City.
11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.
12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours. Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.
13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.
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14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes. Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.
15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.
16. Termination.
(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:
(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:
(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense.
(C) In the event that this Agreement is terminated by City for any reason, Consultant shall:
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(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and (2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.
17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.
18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.
19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.
20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.
21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.
Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.
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22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.
23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:
City Manager
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
With a copy to:
City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:
Gene Barry, P.E., QSP, Vice President
4LEAF, Inc.
2126 Rheem Dr.
Pleasanton, CA 94588
(925) 462-5959
[email protected]
(C) The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice. (D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.
24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.
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25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.
26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.
27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.
28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.
29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.
30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.
31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.
32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.
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33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.
34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.
35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.
Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.
CITY OF SALINAS
____________________________
René Mendez
City Manager
APPROVED AS TO FORM:
_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney
CONSULTANT
___________________________________
By: Gene Barry
Its: Vice President
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Exhibit A - Insurance Requirements
Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A)Commercial General Liability (“CGL”): Insurance Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consultant has no owned autos, hired and non-owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
(C)Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D)Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.
If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
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Primary Coverage
For any claims related to this Agreement or the project described within this Agreement, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.
Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.
Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.
4. A copy of the claims reporting requirements must be submitted to the City for review.
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Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences.
However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.
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Exhibit B - Fee Schedule
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STATEMENT OF QUALIFICATIONS
TO PROVIDE CONSTRUCTION
MANAGEMENT AND INSPECTION
SERVICES FOR MULTIPLE PUBLIC
FACILITIES IMPROVEMENT
PROJECTS
MAY 10, 2024
SUBMITTED BY:
FOR THE
CITY OF SALINAS COMMUNITY DEVELOPMENT DEPARTMENT
65 WEST ALISAL STREET
SALINAS, CA 93901
TABLE OF CONTENTS
SECTION 1. COVER LETTER
SECTION 2. FIRM EXPERIENCE AND QUALIFICATIONS
SECTION 3 FEE STRUCTURE
SECTION 4. GENERAL CONTRACT REQUIREMENTS
APPENDIX A RESUMES
APPENDIX B REDACTED EXAMPLES OF DOCUMENTS
PRE-CONSTRUCTION VISUAL SITE SURVEY
REPORT
DAILY FIELD REPORT
FINAL PUNCH LIST
Statement of
Qualifications to
Provide
Construction
Management and
Inspection Services for
Multiple Public
Facilities Improvement
Projects
On Behalf of the:
City of Salinas
Community
Development
Department
Construction Management Inspection Plan Check Planning 2126 Rheem Drive Pleasanton, CA 94588 Phone (925) 462-5959 Fax (925) 462-5958 City of Salinas May 10, 2024
Community Development Department
65 West Alisal Street
Salinas, CA 93901
Attn: Francisco Brambila, Acting Housing Planning Manager Submitted via E-mail as Acrobat PDF Document to [email protected] Subject: Statement of Qualifications to Provide Construction Management (Focus Area 3) and Inspection Services (Focus Area 4) for the City of Salinas Community Development Department.
Dear Mr. Brambila,
4LEAF, Inc. (“4LEAF”) is excited to have the opportunity to submit our Statement of Qualifications (SOQ) to provide Construction Management (CM) (Focus Area 3) and Inspection (Focus Area 4) Services for the City of Salinas Community Development Department. 4LEAF has more than 23 years of experience providing these services for many municipal Public Works and Engineering Departments. 4LEAF was awarded a Master Services Agreement in April 2020 with the City’s Public Works Department to provide CM and Inspection services.
4LEAF was established in 1999 and incorporated in 2001 by experienced engineers and seasoned managers with a focus on providing CM, Public Works Inspection, Plan Review, Building Department Services, Code Enforcement, Planning, and Fire Recovery Services to public agencies, government, and private clients with the goal of setting the industry standard for excellent customer service. 4LEAF is a Pleasanton-based California “C” Corporation.
During the past 23 years, 4LEAF’s reputation for providing technical excellence and corporate integrity has allowed us to grow our staff and expand our services into new geographic areas. We currently have multiple offices located throughout California, Nevada, Washington, and the New England area and a staff of more than 300 certified and licensed Engineers, Architects, Resident Engineers, Construction Managers, Inspectors, and Administrative staff available to serve our clients.
Managing services for “on-call” contracts are unique in that they do not have defined schedules. The CM and inspection consultant must be flexible to provide part-time and/or full-time services as deemed necessary. 4LEAF has the depth of resources, flexibility, availability, and time required to perform CM and inspection services for the City’s on-call contract. Our construction managers and inspectors come from diverse backgrounds and possess varying formal education degrees and certifications and on-the-job training, so they are qualified to perform a wide variety of services for a wide range of projects. These attributes allow our staff to be able to work on multiple part-time assignments concurrently. 4LEAF has the experience and ability to perform all the anticipated scope of services listed in the City’s Request for Qualifications (RFQ).
4LEAF is ideal to perform On-Call CM services for the City for the following reasons:
Project Experience
4LEAF has more than 23 years of experience providing CM and Inspection services for many municipal Public Works and Engineering Departments. 4LEAF manages many on-call contracts with multiple 4LEAF staff working on either the same project or separate projects. 4LEAF has been the sole provider for the on-call Inspection services contract for the State of California Department of Parks and Recreation (DPR) since 2003 4LEAF SOQ to Provide CM and Inspection Services
2126 Rheem Drive Pleasanton, CA 94588 Phone (925) 462-5959 Fax (925) 462-5958 and has performed more than 350 work orders throughout the life of these contracts, assigning upwards of 50 construction managers and inspectors concurrently throughout the state to service DPR projects. Some of 4LEAF’s project experience providing CM and Inspection services includes:
San Benito County On-Call Engineering Services.
City of San Mateo North Shoreview Pump Stations Upgrade and Flood Improvements Project. City of Menlo Park Chrysler Stormwater Pump Station Improvements Project. City of Cupertino Orange Ave. Pedestrian Safety Improvement Project, the Wilson Park Basketball Improvements Project, and Community Gardens Project.
Mid-Peninsula Water District Old County Road Waterline Replacement Project. City of Livermore Primary and Secondary Treatment Improvements Project. Alameda County Water District – Niles-Alvarado Pipeline Seismic Improvement Project. City of Pacifica – Wet Weather Flow Equalization Basin and Pipeline Conveyance Project. City of Sacramento – McKinley Water Vault and Pipeline Conveyance Project. City of Gilroy – First Street Sanitary Sewer Rehabilitation Project. City of Gilroy – First Street Waterline Replacement Project. City of Cupertino Apple Campus 2 Public Works Mitigation Improvement Projects. California Department of Parks and Recreation CM and Inspection Services. Multi-Disciplined Team
4LEAF’s Team includes the following subconsultants to augment our firm’s capabilities by providing the following as-needed services in support of the on-call contract:
Construction Testing Services (CTS) – Materials Testing and Special Inspection services. CTS and 4LEAF have teamed up on more than 200 projects during our common 23-year history. Contractor Compliance and Monitoring, Inc. (CCMI) – Contractor Labor Compliance Monitoring and Reporting services. CCMI is duly certified as a Disadvantaged Business Enterprise (DBE) and Woman Business Enterprise (WBE).
4LEAF’s Point of Contact for this SOQ is listed below:
Gene Barry, P.E., QSP
Vice President
2126 Rheem Dr.
Pleasanton, CA 94588
(925) 462-5959
We appreciate this opportunity to present our SOQ package. 4LEAF acknowledges receipt of the City’s Addendum No. 1 dated May 2, 2024. This letter has been signed by Gene Barry, P.E. who is a Corporate Office and Vice President of 4LEAF. Gene is authorized to contractually bind 4LEAF and to negotiate a contract with the City. If you have any questions, please do not hesitate to contact Gene by phone at (925) 462-5959 or by email [email protected].
Respectfully submitted,
4LEAF, Inc.
Gene Barry, P.E.
Vice President
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 1 OF 17 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS
4LEAF is a California “C” Corporation and was established in 1999 and incorporated in 2001 by experienced engineers and seasoned managers with a focus on providing CM, Plan Review, Inspection, Building Department, Code Enforcement, Planning, and Fire Recovery Services to public agencies, government, and private clients with the goal of setting the industry standard for excellent customer service. As a mediumsized business, we have approaches to working with clients that are very different from those you might find when working with a large corporation. Rather than trying to be the biggest firm doing everything, our philosophy is to strive to be the best firm providing our clients with outstanding customer service and first-rate consulting services.
OFFICE LOCATIONS
Bay Area - Corporate Office Sacramento Office Southern California Area Office 2126 Rheem Drive 8896 North Winding Way 5140 Birch Street, Second Floor Pleasanton, CA 94588 Fair Oaks, CA 95628 Newport Beach, CA 92660 Washington Office New England Office 4LEAF Consulting, LLC 1201 Pacific Avenue, Suite 600 35 Spaulding Street, 1st Floor 125 E. Reno Ave. Suite 3 Tacoma, WA 98402 Everett, MA 02149 Las Vegas, NV 89119
During the past 21 years, 4LEAF’s reputation for technical excellence and corporate integrity has allowed us to grow our staff and expand our services into new geographic areas, including our new Southern California offices in Newport Beach and San Bernadino. We currently have multiple offices located throughout California, Nevada, Washington and New England and a staff of more than 280 certified and licensed Engineers, Architects, Resident Engineers, Construction Managers, Inspectors, and Administrative staff available to serve our clients. 4LEAF KNOWLEDGE / CAPABILITIES
4LEAF maintains a large database of experienced staff with varied qualifications. Our staff vary from current full-time staff, idle staff (temporarily between assignments), and pre-qualified staff which include engineers, construction managers, and inspectors who are available subject to client demands. 4LEAF can provide CM and /or inspection services for the following types of projects:
Water/Wastewater Treatment Facilities
Pump Stations
Creek & Channel diversions
Levees
Culverts
Roadways & Streetscapes
Green Infrastructure (e.g., bioretention,
bioswales, permeable paving)
SS and Storm Water Conveyance Systems
Transportation Projects
Bridges
Traffic Signals / Streetlighting
Grading & Earthwork
Trash Capture Systems
Sidewalk, Curb and Gutter
Retaining Walls
Bicycle & Pedestrian Facilities,
Including Dedicated Bike Paths
Park and Recreation Facilities
Government/Municipal Facilities
Environmental Remediation
Biologically and Culturally
Sensitive Areas
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 2 OF 17 The following are some of the CM and inspection services 4LEAF provides:
Perform Biddability / Constructability
Reviews
Coordinate and Chair Pre-Con and Weekly
Meetings
Review Baseline Schedules
Perform Schedule Management
Coordinate with Various Project
Stakeholders
Prepare Progress Status Reports
Review Contract, Environmental and Permit
Documents, & Laws and Regulations
Perform On-Site Administration
Project & Program Management, Contract
Administration
Review Submittals & RFIs
Review Progress Payments and Pay
Applications
Track Bid Item Quantities
Review & Process Change Order (CO) Requests
– 4LEAF is familiar with the City’s CO process
and the City’s internal Change Request Form
(CRF).
Perform Construction Inspections
Maintain Detailed Written and Photographic
Records of Site Activities
Monitor & Document Contractor’s Compliance
with Project Contract, Permits, Health & Safety
Plan
Ensure Compliance with Environmental
Regulations (SWPPP, ECP, BMPs, etc.)
Verfify Contractor’s Compliance with the
approved Traffic Control Plans
Provide On-Site Coordination with Utilities
Coordinate Special Inspections and Material
Testing
Review Contractor’s Certified Payroll
Maintain Complete and Accurate
Project Files in Accordance with
State, Local and Federal funding,
including Caltrans LAPM
procedures, when required
Provide ADA/Building-Code
Compliance
Maintain Construction Red-Lined
Copies of Drawings
Track Equipment & Manpower
Coordinate and Perform
Commissioning Services
Prepare Final Punch List
Compile Project Closeout
Documentation
Review, Evaluate and
Recommend Change Order
Course of Action
ON-CALL MANAGEMENT PLAN APPROACH
Managing services for “on-call” contracts are unique in that they do not have defined schedules. The CM consultant must be flexible to provide part-time and/or full-time services as deemed necessary. 4LEAF has the depth of resources and flexibility required to perform CM services on short-, medium-, and long-term projects.
Our construction managers and inspectors come from diverse backgrounds and possess varying formal education degrees and certifications and on-the-job training, so they are qualified to perform a wide variety of services for a wide range of projects. These attributes allow our staff to be able to work on multiple part-time assignments concurrently.
As your consultant, we understand that our role is to be an advocate on behalf of the City and represent the City’s best interests. 4LEAF’s team will function as an extension of City staff, seamlessly integrating with the personnel and practices established by the City while adding the expertise, which 4LEAF can uniquely offer. 4LEAF will provide on-call or project specific construction representation with staffing requirements varying with respect to each project’s needs. 4LEAF staff can work day and/or swing shifts, holidays, and weekends depending on each project’s schedule. 4LEAF can respond effectively in times of crisis and adapt to the needs of each project.
Having worked with many public agencies and private owners, we know how to accomplish the roles of construction managers and inspectors on projects of all sizes, durations, and complexities from conception to completion. We realize it is not an easy task. Procedures must be followed and documentation must be maintained in order to properly document and close out a project. We are not satisfied with just knowing how to do our job; we want to continue to improve our efficiency. 4LEAF is dedicated to improving the effectiveness of our methodology which will assist you in achieving your goals.
We understand the fiscal challenges of the current economy and the need to do more with less. We make every effort to achieve cost savings through solid project management. We offer the flexibility and cost savings in a project schedule by deploying staff when you need them, and our staff can perform multiple roles. With more than 20+ years of providing on-call CM and inspection services, one challenge has always been to provide staff to projects without a lapse in scheduling or employment. To accomplish this mission, 4LEAF must have local and qualified staff available to accommodate a project’s peaks and valleys, as well as illnesses and planned absences. 4LEAF has been successful meeting this challenge for two primary reasons:
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 3 OF 17 Large and diverse staff
Continuously recruiting new staff and attempting to retain existing staff Amount of inspection projects and on-call clientele
Progress Reports
We will submit a monthly Budget Analysis Report with our monthly invoice. These reports will be updated monthly, submitted to the City’s designated Project Manager, and reviewed in a monthly update meeting, if necessary. The frequency of reporting/meeting and content of each report will be discussed in detail with City staff following contract award. The general content of the report is outlined as follows:
Original Budget Amount
Percent Complete
Percent Expended
Percent of Project Completed
Amount Invoiced to Date
Remaining Budget to Date
Pertinent Comments
Dates Performed
On-Call Work Order Process
Once a notice to proceed is issued, our proposed Contract Manager will meet with the City’s designated Contract Manager to discuss the nature and proposed scope of services required and the project schedule. We will then assign staff with the appropriate experience and qualifications required to meet the specific needs of the project.
Status Updates
Keeping the City informed of project/contract status is as important as physically doing the work. As such, 4LEAF will keep the City’s designated Project Manager apprised of project status through regular progress and budget reporting. While work is under way, 4LEAF will communicate regularly with the City to monitor progress. 4LEAF will perform periodic audits to ensure our team is following both the City’s and our procedures and that we are meeting your expectations.
If requested by the City, we will submit weekly written progress reports which will include percentage of work completed, number and amount of change orders, update on the budget of the project, daily logs, statement of working days, photographs of work, etc. We have learned that an essential component of our service is the ability to engage in direct and candid discussions. No one wants to be the “bearer of bad news,” however; 4LEAF believes that our role as a consultant is to present all information and data so that our client can make an informed decision.
KEY PERSONNEL EXPERIENCE
The ultimate success of any project depends on providing highly qualified staff that can work effectively in a team environment or individually. The following provides a description of the roles and responsibilities for staff types that would be assigned to perform on-call services under this contract.
Principal-in-Charge / Consultant Contract Manager – responsibilities include meeting with the City’s designated Contract Manager once the notice to proceed is issued to discuss the nature and proposed scope of services required and the project schedule. While work is under way, 4LEAF’s Consultant Contract Manager will communicate regularly with the City to monitor progress; run periodic audits to ensure our team is following both the City’s and our procedures and that we are meeting your expectations; and communicates with the Client on a regular basis to provide status updates to the overall contract.
Construction Manager – responsibilities include receiving and processing Progress Payments, Submittals, RFIs, and PCCOs; coordinating field staff; reviewing / monitoring construction schedule; coordinating and running
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 4 OF 17 weekly meetings; communicating with Owners, the project team, and other project stakeholders; performing asneeded Public Outreach; and coordinating special inspections as necessary.
Inspector – responsibilities include monitoring and documenting daily site activities and ensuring the progress of the work is performed in accordance with the plans and specifications; verifying materials and quantities; performing as-needed Public Outreach; and assisting the CM for scheduling of special inspections as necessary.
The following provides a summary of experience for some of our potential staff under this contract. Full resumes for all staff are provided in Appendix A of this proposal.
Gene Barry, P.E. – Principal-In-Charge / Contract Manager Gene is a registered Civil Engineer in California and Nevada and has more than 32 years of engineering and project management experience. He has experience as a project manager, construction manager, environmental engineer, field engineer, construction surveyor, soils tester, and quality assurance inspector. His experience includes performing constructability reviews, developing work plans, reviewing plans and specifications and monitoring contractor’s conformance with the project scope of work, developing and monitoring project schedules, establishing project scopes of work, performing bid evaluation and cost benefit analyses, preparing and evaluating detailed cost estimates, and monitoring project budgets. Gene is a California Qualified SWPPP Developer (QSD), has extensive experience preparing storm-water pollution prevention plans (SWPPP), and is very knowledgeable regarding the State of California’s General Construction Permit for stormwater discharges.
Gopi Chandran – Construction Manager
Gopi is a graduate civil engineer holding a California A Contractor’s license. For more than 30 years, Gopi has worked on projects that have included large diameter pipelines, extensive soils remediation treatment systems, building containment systems including welded steel tanks, bore and jack operations crossing railroad lines, and both large and small civil and environmental remediation. Gopi’s skills include all aspects of remediation, design, construction implementation, CM, inspection, regulatory negotiations, compliance, and health and safety programs.
Jim Ewertsen, P.E. – Construction Manager
Jim is a California-licensed Civil Engineer and has more than 29 years of experience in the field of construction.
Throughout that time, he has performed at all levels of construction including serving as Principal Engineer of Record and preparing construction documents/drawings for more than 250 construction projects. Jim has performed CM duties including managing submittals, reviewing RFI’s, reviewing and processing change orders, reviewing and approving contractor pay requests, reviewing and monitoring schedules, and dealing with stakeholders. He is well versed in Caltrans standards and working with multiple funding sources.
Chris Bryden, PMP – Construction Manager / Inspector
Chris is a proficient construction project manager and inspector who has assisted in the oversight of multi-milliondollar construction projects with aggressive timelines and fluid and evolving project scopes. He is competent in Use Permit and Building Permit processes, AIA contract review, tracking RFI/submittals/daily logs using various cloud-based document control systems including Procore, facilitating OAC meetings, ensuring adherence to critical path schedules, coordinating communication between Owners, architects, general contractors, jurisdictions, consultants, etc. Chris is strongly motivated to develop industry knowledge and project management domains that draw upon existing skill set and proficiencies.
Roger Gross, CCM – Construction Manager
Roger has more than 21 years of experience in the construction industry working as a construction manager, construction inspector, and project manager. Roger currently works on 4LEAF’s On-Call contracts with the
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 5 OF 17 California Department of Parks and Recreation State Parks and the City of Folsom’s Community Development.
Roger has been responsible for providing inspectors for each contract and managing the 4LEAF personnel on each project. He has worked on historic buildings, as well as public works and transportation projects, including the Water Emergency Transportation Authority’s Central Bay Operations Facility project. In addition to managing projects in the field, Roger has worked in the design phase of construction projects; including helping prepare bid documents and managing the bid process.
Matt Newton – Senior Construction Inspector
Matt has more than 30 years of experience in the construction industry. He offers 23 years of inspection experience working on storm, sanitary, street lighting, traffic signal capital improvements, and three years on residential development projects. Matt also has seven years’ experience working in the City of San Jose Survey Department. As a Principal Construction Inspector with the City of San Jose, Matt took a supervisory role in training and mentoring new staff and City inspectors in the use of the Virtual Project Manager website to improve documentation for capital improvement projects. Matt excels at maintaining effective and positive communications between various project stakeholders, inspectors, project managers, and engineers to find solutions to unforeseen complications that may arise while working on construction and CIP projects.
Mike Manning, QSP – Senior Construction Inspector
Mike is a seasoned construction manager, inspector, and project manager with more than 29 years of experience on CIP projects for numerous municipalities. He brings a diverse blend of technical expertise and construction management skills. Mike’s project experience includes water/wastewater treatment facilities, recycled and potable water systems, pipelines, tanks, pump stations, underground utilities, sanitary sewer pipelines, park renovations, and major street renovations. Mike has managed, inspected, and performed oversight on projects for municipalities, water districts, and utility companies; and provided oversight of contractors working within city boundaries and city right-of-ways. As a certified QSP, and Certified Erosion, Sediment and Storm Water Inspector (CESSWI), Mike can monitor SWPPP compliance with the State of California Water Board’s General Permit for Construction Activities.
Alex Lavrov – Construction Inspector
Alex is an Engineer in Training (EIT) with more than 27 years of experience in the construction industry. His experience includes 20 years performing construction inspections on Transportation System and Public Works projects, and four years performing material testing and special inspections in support of Capital Improvement Program (CIP) projects. His experience includes inspecting CMU buildings; electrical and MCC panels; pump system installations and commissioning; underground utility installations (sanitary sewer mains, laterals, and manholes; storm drain catch basins and piping; and electrical conduit, wiring, and components); utility vaults; backup generators; underground storage tanks; grading and earthwork; street restoration; traffic signal installations; and concrete curb, gutter, and sidewalks. Alex has excellent written and verbal communication skills and a proven track record of performing coordination with various project stakeholders to ensure a project’s successful completion.
Josh Pickett – Construction Inspector
Josh has more than six years’ experience in the construction industry performing construction inspections, quality control inspections, and special inspections / materials testing on a variety of heavy civil engineering projects throughout the United States. His experience includes inspecting underground utilities (sanitary sewer pipelines, storm drain lines, natural gas, domestic and reclaimed water lines, and electrical conduit); above-ground electrical lines; grading and earthwork; and bridge construction projects.
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 6 OF 17 Clayton Jones – Construction Inspector
Clayton Jones has more than 20 years’ experience in the construction industry performing construction inspections, quality control inspections, hydrographic surveying, and special inspections / materials testing on a variety of heavy civil engineering projects throughout California. His experience includes inspecting underground utilities (sanitary sewer pipelines, meters, storm drain lines, natural gas, domestic and reclaimed water lines, and electrical conduit); aboveground electrical lines; grading, soil and earthwork; highways, housing subdivisions, and waterside projects. Clayton has exceptional written and verbal communication skills, and is a dedicated individual driven to deliver quality inspections.
Chad Martin – Construction Inspector
Chad has more than 25 years of construction experience. Chad’s experience in the construction industry began in the trades gaining skills and knowledge in heavy equipment operations, concrete, asphalt, electrical, carpentry, HVAC, and plumbing. As a Public Works Inspector, Chad has inspected a variety of project components including storm drain, sanitary sewer, and potable water pipelines using open trench methods; asphalt paving; grading projects, concrete piers and storm drain outfall structures, and sidewalk and driveway concrete work.
SUBCONSULTANTS
4LEAF’s team firm, Construction Testing Services (CTS), will provide as-needed Materials Testing and Special inspection services in support of City projects. Founded in 1994, CTS has provided full-service geotechnical engineering and material testing for nearly $20 billion in construction, ranging from transportation and site work to water resource projects, K-12 schools and universities to laboratories and hospital facilities, civic centers and libraries to corporate office campuses, and hotels and parking structures to police and fire stations. CTS’ 250+ member staff includes licensed engineers, inspectors and technicians who are experienced in all types of construction. CTS and 4LEAF have teamed up on more than 200 projects during our combined 21-year history.
CTS’s inspectors and technicians are certified by:
International Code Council (ICC) American Concrete Institute (ACI) American Welding Society (AWS) Division of State Architect (DSA) American Society for Nondestructive Testing (ASNT) Caltrans Office of Statewide Health Planning and Development (OSHPD) U.S. Army Corps of Engineers (USACE) CTS’s laboratories are regularly reviewed and accredited by:
Special Inspection Committee of the International Code Council (ICC) Cement and Concrete Reference Laboratory (CCRL)
Division of State Architect (DSA)
American Association of State Highways and Transportation Officials (AASHTO) U.S. Army Corps of Engineers (USACE)
Caltrans
International Accreditation Service (IAS)
Engineering specialists:
Registered and experienced civil engineers and registered and experienced geotechnical engineers Quality Control Program
4LEAF’s team firm, Contractor Compliance and Monitoring, Inc. (CCMI), will perform as needed Labor Compliance services for the contract to ensure adherence to all labor laws and specific requirements. CCMI is duly certified as a Disadvantaged Business Enterprise (DBE) and Woman Business Enterprise (WBE), and CCMI was approved by the California Department of Industrial Relations in February 2003 as a Third-Party Labor Compliance Program
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 7 OF 17 Administrator. CCMI provides Labor Compliance Program (LCP) services to contractors, developers, and public agencies (school districts, water districts, cities, counties, other public agencies) from Yreka to Chula Vista and has provided labor compliance services to more than 100 public agencies.
SELECT REPRESENTATIVE 4LEAF PROJECT EXPERIENCE
North Shoreview Flood Improvement Project
City of San Mateo
4LEAF and our Team firms SWCA and CTS provided Construction Inspection, Biological Survey and Monitoring, Cultural Resource Monitoring, and Special Inspection and Material Testing services for this $24M project. Due to construction within the Bay and forebay, various agency permits including the Bay Conservation and Development Commission (BCDC), a California Department of Fish & Wildlife (CDFW) Lake and Streambed Alteration Agreement, the California Regional Water Quality Control Board (RWQCB), and the United States Army Corps of Engineers
(USACE) were obtained. Upon completion of the project, more than 2,000 homeowners in surrounding neighborhoods will apply for a Federal Emergency Management Agency (FEMA) flood insurance exemption. Final site mitigation included a riparian mitigation area along the permanently-altered streambed.
Construction included:
Constructing a temporary detour segment of the Bay Trail around the project locations and through the North Shoreview Neighborhood.
Raising a 1,300-foot levee segment located between the San Mateo and Burlingame border off Airport Boulevard and adjacent to the Peninsula Humane Society. Constructing two new CMU pump station buildings including deep-foundation upgrades; installing new wet wells and trash racks; installing new electrical controls, SCADA, and PG&E transformers; installing backup power generators and Tier 4 emission components; installing new pump station outfalls to the SF Bay; and installing high-capacity pumps to increase the pumping capacity to 150,000 gpm at each of the Coyote Point and Poplar Avenue Pump Stations.
Installing trash capture devices.
Services performed by 4LEAF’s Team included:
Ensuring all permits and access agreements with Agencies and 3rd-party utilities were in place prior to construction.
Ensuring all biological and cultural resource requirements were in place. Performing full-service Construction Management and Inspection services. Providing daily inspections and documenting job-related activities. Monitoring and documenting the contractor’s work for adherence to contract plans and specifications. Performing compliance measures including biological monitoring for the Ridgeway Rail and cultural monitoring by members of the Muwekma Ohlone Tribe.
Maintaining close collaboration between the City, design firm, contractor, and 4LEAF’s subconsultants Managing startup and commissioning of the two new pump stations.
Client Name: City of San Mateo Key Personnel:
Client Contact: Jimmy Vo, P.E., Sr. Engineer Gene Barry, P.E. PIC
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 8 OF 17 Client Address: 330 W. 20th Ave., San Mateo, CA Gopi Chandran –CM Client Telephone: (650) 522-7319 Chad Martin – Inspector Client Email: [email protected] Mike Mousseau - Inspector Project Dates: August 2020 – October 2023 Chris Bryden - Inspector Chrysler Stormwater Pump Station Improvements Project
City of Menlo Park
4LEAF is providing Construction Management and Inspection services for this $10.5 M project that includes constructing a new stormwater pumping facility including an underground wet well, a pump and motor room, electrical control room, engine / generator room, pumping equipment, electrical equipment and controls, automatic standby diesel engine generator with integral fuel tank, on-site storm drain improvements, water and fire protection services, site grading, demolition of old pump station and driveway and pavement improvements. The project required extensive coordination with PG&E for the relocation of electrical switchgear and a transformer The Chrysler Pump Station is located immediately adjacent to META’s main campus which requires special considerations to minimize impacts to the adjacent buildings and inhabitants.
The project is partially funded through a $5M grant from the Federal Emergency Management Agency (FEMA) through the Cal Office of Emergency Services (OES) and required compliance with federal grant requirements.
Services being performed by 4LEAF’s Team include:
Ensuring all permits and access agreements with Agencies, neighboring properties, and 3rd-party utilities were in place prior to construction.
Performing full-service Construction Management and Inspection services. Providing daily inspections and documenting job-related activities. Monitoring the contractor’s compliance with off-site disposal requirements for contaminated soil and groundwater.
Monitoring and documenting the contractor’s work for adherence to contract plans and specifications. Maintaining close collaboration between the City, design firm, contractor, and 4LEAF’s subconsultants. Managing startup and commissioning of the new pump station.
Client Name: City of Menlo Park Key Personnel:
Client Contact: Paige Saber, Senior Civil Engineer Gene Barry, P.E. – PIC Client Address: 701 Laurel Street, Menlo Park, CA Gopi Chandran –CM Client Telephone: (650) 330-6773 Alex Lavrov – Inspector Client Email : [email protected]
Project Dates: March 2023 – ongoing
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 9 OF 17 2023 Street Resurfacing Project
City of Menlo Park
4LEAF provided Construction Inspection services for the City’s 2023 Street Resurfacing Project for twelve (12) primary locations and four (4) bid alternate locations throughout the City of Menlo Park. The project’s scope of work included installing new sidewalks, curb and gutters, valley gutters, ADA curb ramps, and speed humps; and performing grinding, asphalt dig outs, AC overlays with hot mix asphalt, tree root repairs, utility cover adjustments, and traffic striping.
Services performed by 4LEAF included:
Providing daily inspections and documentation of job-related activities. Monitoring and documenting the contractor’s work for adherence to contract plans and specifications.
Providing continual review of plans and specifications. Continually monitoring contractor’s traffic control measures to ensure compliance with approved traffic control plan.
Providing accurate measured quantities and reviewing pay estimates submitted by contractor. Developing and maintaining a bid item tracking sheet and updating quantities billed per pay applications. Collecting and maintaining digital photographs of all daily construction activities. Performing public outreach by providing schedule and construction updates to the City and residents. Meeting with the contractor to review proposed work and schedule inspections. Developing "punch list" items and following up with corrective measures with the City’s Project Manager.
Client Name: City of Menlo Park Key Personnel:
Client Contact: Mike Owyang Gene Barry, P.E. – Principal-in-Charge / PM Client Telephone: (650) 330-6708 Chad Martin – Const. Inspector Client Email: [email protected] Marty Alarcon – Const. Inspector Client Address: 701 Laurel Street
Menlo Park, CA 94025
Project Dates: November 2018 – June 2019
Old County Road Waterline Improvements – Phase 1
Mid-Peninsula Water District
4LEAF is performing CM and Inspection services on behalf of the MidPeninsula Water District (MPWD) for the Old County Road Water Main Improvements Phase 1. This project consists of replacing approximately 3,200 linear feet of 4- and 8-inch cast iron (CI) and 20- inch concrete cylinder pipe (CCP) transmission lines with construction dating back to the 1930s with new 8- and 20-inch polyvinyl chlorinated (PVC) pipe along Old County Road between Ralston Avenue and F Street, and a separate 450-foot section along Ralston Avenue between Old County Road and Elmer Street. The project includes demolition and abandonment of existing pipe and installation of new pipe, fittings, valves, fire hydrants, copper domestic service laterals, and reconnection of fire services to the new water main. Most of the work is being performed at night to accommodate
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 10 OF 17 necessary lane closures for construction. During the design phase, 4LEAF’s team performed constructability reviews of the 30%, 60%, 95%, and 100% plans, specifications, and estimate (PS&E) packages.
Services being performed by 4LEAF include:
Performing public outreach services with affected residents and businesses along and in the vicinity of the project.
Performing pre-construction site condition inspections. Performing CM services and coordinating and chairing weekly construction meetings. Managing all RFIs, submittals, potential change order requests, and contract change orders. Performing full-time inspection services and monitoring/documenting contractor’s work for adherence to contract documents.
Maintaining thorough daily inspection reports and continual review of plans/ specifications. Collecting and maintaining digital photographs of all daily construction activities. Providing accurate measured quantities and reviewing contractor pay applications and providing recommendations to District staff for payment.
Providing daily interface with business owners, residents, utility providers, and multiple jurisdiction staff. Coordinating all special inspections and materials testing being performed by the District’s subconsultant. Documenting information related to manpower, equipment, & extra work. Continually monitoring the contractor’s traffic control to ensure compliance with the traffic control plan. Reporting all discrepancies requiring corrective actions to District staff and maintaining red-lined set of project plans.
Meeting with the contractor to review proposed work and schedule inspections. Developing "punch list" items and following up with corrective measures with the District’s staff. Utilizing 4LEAF’s corporate account with Procore as the cloud-based document control system. Providing daily interface with MWCP staff, Cities of Belmont and San Carlos inspectors, business owners and residents, and utility providers.
Client Name: Mid-Peninsula Water District Key Personnel:
Client Contact: Rene Ramirez, Operations Manager Gene Barry, P.E. – PIC / PM Client Address: 1075 Old County Road, Suite A, Gopi Chandran – CM Belmont, CA 94002 Chad Martin—Const. Inspector
Client Telephone: (650) 591-8941 Josh Pickett – Const. Inspector Client Email: [email protected] Michael Johnson – Const. Inspector Construction Project Dates: October 2023 – Ongoing Matt Newton – Const. Inspector On-Call Public Works CM and Inspection Services
San Benito County
4LEAF is providing public works inspections and cost estimating services for various public works improvement projects under 4LEAF’s on-call engineering services contract. Private developers are constructing multiple residential subdivisions in the County that include mass grading and new roadways, curb, gutter, sidewalk, and underground utilities (sanitary sewer, storm drain, water, and electrical). Other projects have included directional drilling for Comcast Cable conduits; constructing detentions basins to collect and recycle rainwater, and emergency
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 11 OF 17 roadway and culvert repairs due to massive amounts of rain received by the South Bay Area during the 2016/17 winter season.
4LEAF is providing full-time inspection services including:
Providing daily inspections and preparing and maintaining thorough daily inspection reports. Monitoring and documenting the contractor’s work for adherence to contract plans and specifications. Providing utility coordination.
Continually monitoring contractor’s traffic control to ensure compliance with the project’s traffic control plan.
Providing accurate measured quantities and reviewing pay estimates submitted by contractor. Reporting all discrepancies requiring corrective actions to County staff. Meeting with the contractor to review proposed work and schedule inspections. Developing "punch list" items and following up with corrective measures with the County’s staff. Providing cost estimating services for multiple landslide and roadway restoration projects using full depth restoration methods. These projects were later packaged to apply for Caltrans funding and FEMA Disaster Recovery Grants.
Client Name: San Benito County Key Personnel:
Client Contact: Deems Katada, P.E. Gene Barry, P.E. – PIC / PM Client Address: 2301 Technology Parkway Gopi Chandran – Office Engineer / Insp.
Hollister, CA 95023 Ed Ekberg – Const. Inspector
Client Telephone: (831) 636-4170 X270 Mark Thrailkill – Const. Inspector Client Email: [email protected] Matt Newton – Const. Inspector Project Dates: June 2017 – ongoing
Orange Ave. Sidewalk Improvements Project
City of Cupertino
4LEAF and our subconsultant, Construction Testing Services, provided CM, Inspection, and Materials Testing and Special Inspection services for the City of Cupertino’s $2M Orange Ave. Sidewalk Improvements project. The project included performing site demolition and tree removals; relocating various utilities (communication lines and utility boxes, water service laterals and valve boxes, fire hydrants); installing sidewalks, curbs, gutters, driveway aprons, planting strips, storm drainage system modifications, landscape restoration (fencing, decorative pavers, irrigation piping, vegetation, etc.); restoring property owner fences; performing AC grinding, paving, and slurry seal; and installing traffic striping.
The project was constructed in a seven-block residential area of Orange Ave. between McClellan Road and Stevens Creek Boulevard and required extensive upfront planning and coordination between City staff and the property owners during the design and pre-construction phases as part of property owners granting easements to the City allowing the project to be constructed in front of their properties. During the construction phase, 4LEAF’s CM / Inspector engaged in regular and frequent communications with all residents to assuage concerns and provide status updates as part of the City’s proactive outreach efforts.
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 12 OF 17 Services performed by 4LEAF included:
Performing CM services and coordinating and chairing weekly construction meetings. Managing all RFIs, submittals, potential change order requests, and contract change orders. Full-time inspection services monitoring/documenting contractor’s work for adherence to contract documents.
Maintaining thorough daily inspection reports and continual review of plans/ specifications. Providing extensive daily interface with City staff, property owners, contractor and subcontractors, design engineers, multiple utility providers, and contractors performing tenant improvement work on individual residential properties.
Assisting the City and contractor in resolving site issues including utility conflicts, driveway and sidewalk conforms, field changes to design drawings, etc.
Coordinating all special inspections and materials testing being performed by our subconsultant CTS. Documenting information related to manpower, equipment, and extra work. Continually monitoring the contractor’s traffic control to ensure compliance with the traffic control plan. Providing accurately measured quantities and reviewing pay estimates submitted by contractor and providing recommendations to City staff.
Collecting and maintaining digital photographs of all daily construction activities. Reporting all discrepancies requiring corrective actions to City staff and maintaining red-lined set of project plans.
Frequent communications with the contractor to review proposed work and schedule inspections. Developing "punch list" items and following up with corrective measures with the City’s staff.
Client Name: City of Cupertino Key Personnel:
Client Contact: John Raaymakers, P.E., Sr. Public Works PM (recently retired) Gene Barry, P.E. – PIC / PM Client Phone: (408) 777-3100 Chris Bryden – CM / Insp.
Client Email: [email protected]
Project Dates: May 2022 – October 2022
City of Pacifica Balboa Way Repair Project
City of Pacifica
4LEAF and our subconsultant, Construction Testing Services, provided Construction Management, Inspection, and Materials Testing and Special Inspection services for the City of Pacifica’s $2.2M Balboa Way Street Repairs project. The project included restoration of the entire extent of the residential area of Balboa Way between Anza Drive and Arguello Boulevard as well as private driveways.
The project consisted of the replacement / repair of approximately 27,300 square feet (SF) of roadway asphalt, replacement of approximately 5,170 SF of sidewalk including curb and gutter, replacement of 10 private driveways, construction of four ADA curb ramps, replacement of approximately 630 lineal feet (LF) of 8-inch-diameter high density polyethylene (HDPE) sanitary sewer pipe (SDR 17) by open trench, replacement of approximately 155 LF of 24-inch HDPE sanitary sewer pipe (SDR 17) by open trench, abandonment and relocation of approximately 720 LF of a 6-inch-diameter ductile iron water main line, replacement of approximately 90 LF of 18-inch reinforced concrete pipe (RCP) storm drain line with 18-inch HDPE (SDR 17) pipe by open trench, construction of three new sanitary sewer manholes, leak repair of seven existing sanitary sewer manholes, and re-establishing sanitary sewer
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 13 OF 17 lateral tie ins. All work was performed while meeting the health and safety requirements outlined in the San Mateo County Health Officer Order for COVID-19.
Services performed by 4LEAF included:
Performing part-time CM services and coordinating and chairing weekly construction meetings.
Managing all RFIs, submittals, potential change order requests, and contract change orders.
Reviewing contractor pay applications and providing recommendations to City staff.
Full-time inspection services monitoring/documenting contractor’s work for adherence to contract documents.
Maintaining thorough daily inspection reports and continual review of plans/ specifications.
Providing daily interface with residents, utility providers, and multiple jurisdiction staff.
Coordinating all special inspections and materials testing being performed by our subconsultant CTS. Documenting information related to manpower, equipment, & extra work. Continually monitoring the contractor’s traffic control to ensure compliance with the traffic control plan. Providing accurately measured quantities and reviewing pay estimates submitted by contractor. Collecting and maintaining digital photographs of all daily construction activities. Reporting all discrepancies requiring corrective actions to City staff and maintaining red-lined set of project plans.
Meeting with the contractor to review proposed work and schedule inspections. Developing "punch list" items and following up with corrective measures with the City’s staff. Utilizing 4LEAF’s corporate account with Procore as the cloud-based document control system.
Client Name: City of Pacifica Key Personnel:
Client Contact: Louis Sun, P.E., Deputy Director Public Works Gene Barry, P.E. – PIC / PM (now the City of Foster City Director Public Works Gopi Chandran – Const. Manager Client Phone: (650) 783-4662 Chad Martin – Const. Inspector Client Email: [email protected]
Project Dates: June – October 2020
1325 Old County Road Waterline Improvements
Mid-Peninsula Water District
4LEAF provided construction inspection services on behalf of the MidPeninsula Water District (MPWD) for the developer-funded Artisan Crossing Building being constructed in the City of Belmont and San Mateo County. Components inspected include water mains, water laterals, and new fire hydrants being installed in the roadways [Old County Road (OCR), Elmer Street, Karen Road, and Oneill Ave.] surrounding the perimeter of the Artisan Crossing Building. 4LEAF’s Inspector was responsible for ensuring the water service improvements were constructed per the City of Belmont and MPWD’s standards and the approved project plans.
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 14 OF 17 OCR is a major utility corridor and numerous transmission gas mains, storm drain lines, water mains and laterals, sanitary sewer lines, and telecommunication and fiber optic trunk lines are located within the project corridor in addition to distribution mains and overhead electric. OCR also includes heavy vehicular traffic and is lined with multiple businesses, which requires extensive traffic control and community outreach.
The project included installation of approx.2,000 lineal feet of 8-inch polyvinyl chloride (PVC) pipe; abandoning in place 6-inch and 8-inch asbestos concrete pipe (ACP); Installation of new fire hydrants and services; and installation of new water meter boxes.
Services performed by 4LEAF included:
Full-time inspection services monitoring/documenting contractor’s work for adherence to contract documents and MWPD standards and requirements.
Maintaining thorough daily inspection reports and continual review of plans/ specifications. Providing daily interface with MWCP staff, City of Belmont inspectors, business owners and residents, utility providers, and builder constructing the Artisan Crossing building. Continually monitoring the contractor’s traffic control to ensure compliance with the traffic control plans. Collecting and maintaining digital photographs of all daily construction activities. Reporting all discrepancies requiring corrective actions to MPWD staff and maintaining red-lined set of project plans.
Developing "punch list" items and following up with corrective measures with MPWD staff.
Client Name: Mid-Peninsula Water District Key Personnel:
Client Contact: Rene Ramirez Gene Barry, P.E. – PIC / PM Operations Manager Marty Alarcon – Const. Inspector
Client Address: 3 Dairy Lane, Belmont, CA 94002
Client Telephone: (650) 591-8941
Client Email: [email protected]
Project Dates: August 2021–June 2022
City of Pacifica Serra Drive Outfall Repair Project
City of Pacifica
4LEAF provided Construction Inspection services for the City of Pacifica’s Serra Drive Storm Drain Outfall Repair Project. The project included the demolition and removal of the existing concrete spillway, headwall, and HDPE storm drainpipe; construction of a coffer dam to divert flows around the construction site; slope grading; construction of seven new reinforced concrete piers, concrete spillway, headwall, and wing walls; installation of new rip rap and new partially grouted rip rap energy dissipator; and site restoration. The project was completed along San Pedro Creek which is a perennial stream that flows through Pacifica. The project was constructed in conformance with U.S. Fish & Wildlife Streambed Alteration Agreement requirements. Existing fish or wildlife resources identified as potentially being adversely impacted included the California red-legged frog, the
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 15 OF 17 San Francisco dusky-footed woodrat, Steelhead – Central CA Coast DPS, the Western red bat, and nesting birds.
Services performed by 4LEAF included:
Performing full-time inspection services monitoring/documenting contractor’s work for adherence to contract documents.
Performing biological survey monitoring to confirm compliance with the Fish & Wildlife Service permit requirements and providing updates to the City’s s biological services subconsultant.
Performing check-ins on the site during the weekends and holidays to confirm creek dewatering pumps are operating and that no protected species are present inside of the site mitigation fencing.
Reviewing contractor pay applications and providing recommendations to City staff.
Maintaining thorough daily inspection reports and continual review of plans/ specifications.
Documenting information related to manpower, equipment, & extra work. Collecting and maintaining digital photographs of all daily construction activities. Providing daily interface and updates with adjacent homeowners and City staff. Coordinating all special inspections and materials testing being performed by the City’s subconsultant. Continually monitoring the contractor’s traffic control to ensure compliance with the traffic control plan. Reporting all discrepancies requiring corrective actions to City staff and maintaining red-lined set of project plans.
Interfacing with the contractor to review proposed work and schedule inspections. Developing "punch list" items and following up with corrective measures with the City’s staff.
Client Name: City of Pacifica Key Personnel:
Client Contact: Lawrence Henriquez, P.E. Gene Barry, P.E. – PIC / PM Client Phone: (650) 898-2233 Chad Martin – Const. Inspector Client Email: [email protected]
Client Address: 151 Milagra Drive, Pacifica, CA 94044
Project Dates: August – October 2021
California Department of Parks and Recreation
Since 2003, 4LEAF has provided PM, CM, and inspection services for this statewide on-call CM services contract. 4LEAF has provided PM, CM, and/or inspection services for more than 400 projects for California DPR.
Our staff perform contractor oversight and on-site administration; cost estimating and planning; daily report preparation; contractor progress payments review; tracking of bid item quantities; baseline schedule reviews; coordination of activities between various project stakeholders; monitoring of the contractor’s compliance with project contract and project specifications; review of submittals, supplements, and RFI submittals; preparation of detailed written and photo records of the site activities; and tracking of equipment and manpower.
Our parks projects include new construction or renovation of park roadways, bridges, paths, trails, utility upgrades, facilities including visitor and education centers, restroom and bathing facilities, amphitheaters, entrance stations, historic sites and facilities, camping and picnic sites, cabins and lodging facilities. Since all new or renovated elements in the parks must be ADA compliant, our staff is well-versed in ADA standards, recommendations, and regulations for compliance with accessibility laws. We are familiar with ADA circulation
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 16 OF 17 allowances, space allowances, and reach ranges while still providing safe maneuvering and access for the disabled.
The following table includes a sample of State Parks projects for which 4LEAF provided CM and Inspection services.
Silverwood Lake SP - Water Main
Replacement
Pismo State Beach Tenant Improvements
Malibu Lagoon SB – Lagoon Restoration
Morro Bay SP Campground & Day Use
Mendocino Woodlands – Water System
Chino Hills SP – Entrance Road/Facilities
Big Basin Restroom ADA Upgrades
Pier Ave. Restroom Facility
Chino Hills SP – Visitor Center
Will Rogers SP Sewer System
Los Angeles State Historic Park Impr.
Clear Lake SP Lift Station/Telemetry
Lake Perris SURCOM HVAC Replacement
San Luis Reservoir Water/Sewer Imp
Humboldt Redwoods Williams Grove ADA
Silverwood Lake SP – WW
Improvement
Mt. Diablo State Park – Roadway
Safety Improvements
Carpinteria SB – ADA Improvements
Big Basin Restroom ADA Upgrades
Rehab of Crystal Cove Cottages
Seacliff Drainage System Repairs
Jack London Cottage Restoration
ADA Rehab Peak Area Mt. Tamalpais
Empire Mine Tunnel
Cardiff Constructability Review
Le Sage Restrooms
Rehab of Stanford Mansion Grounds
Sugar Pine Point ADA Improvements
Ocotillo Wells SVRA Maintenance Bldg
Candlestick Point SP - Yosemite Slough
Angel Island Immigration Rehab
Seacliff State Beach Accessibility Upgrades
Calaveras Big Trees - Water System
Donner MSP - High Sierra Crossing Museum
Lake Perris - Septic Sys Improvements
Border Field SP Sediment Basins
Rehab Historic House Will Rogers
Parking Improvements Hearst Castle
Refugio Constructability Review
Eastshore Park Improvements
El Morro Trailer Park Operation
Sediment Basins Border Field
Pfeiffer Big Sur – Entrance Road
Portola Redwood State Park
Pismo SB Vehicle Wash Rack
Client Name: California Dept. of Parks and Recreation Key Personnel:
Client Reference: Chris Moenig, Project Manager Bert Gross, P.E. – Principal-In-Charge Client Telephone: (916) 445-8850 Numerous Inspectors
Email: [email protected]
Project Dates: Varies by Project
4LEAF Contract Amts: $28.5 million (to date)
Coyote Point Recreation Area East Promenade Rejuvenation Project County of San Mateo
Under 4LEAF’s on-call CM and Inspection contract with the San Mateo County Parks Department, 4LEAF and our subconsultants CTS and CCMI provided part-time Construction Management, full-time Construction Inspection, Special Inspection and Material Testing, and Labor Compliance Monitoring services for this $5.5M project.
Construction began in late April 2021 and included:
Constructing alterations to the shoreline and beach area facilities. Enhancing shoreline protection features.
Constructing flood protection features.
Creating a larger beach area.
Demolishing existing restrooms and constructing new facilities. Installing new storm drain catch basins and pipelines, new water lines, and irrigation piping.
Performing cement treatment and stabilization of on-site soils.
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 2: FIRM EXPERIENCE AND QUALIFICATIONS PAGE 17 OF 17 Constructing new parking lots, stormwater detention basins, installing landscaping, and performing reconstruction of the eastern promenade area.
Services performed by 4LEAF’s Team included:
Providing part-time CM services supporting the County’s PM. Providing daily inspections and documenting job-related activities. Monitoring and documenting the contractor’s work for adherence to contract plans and specifications.
Coordinating with San Mateo Parks and Recreation staff. Monitoring the contractor’s storm water pollution prevention protection BMPs.
Coordinating 4LEAF’s subconsultant, CTS, for special inspections and materials testing.
Reporting all discrepancies requiring corrective actions to County of San Mateo staff. Reviewing contractor monthly pay requests and make recommendations for payment. Monitoring labor law compliance of the contractor and subcontractor’s certified payrolls monthly. Coordinating with San Mateo County Parks biologist for periodic inspections, ensuring contractor’s compliance during bird breeding/nesting season, and mitigating issues that may impact project progression. Coordinating and assisting with a lead- and asbestos-containing material survey that was performed by a 4LEAF subconsultant. Assisting with developing suitable remedial action in a timely manner.
Client Name: County of San Mateo Key Personnel:
Client Contact: Anthony Lum, P.E., Sr. Engineer Gene Barry, P.E. PIC / PM Client Address: 555 County Center, 5th Floor Gopi Chandran – Part-time CM Redwood City, CA Chris Bryden – Construction Representative Client Telephone: (650) 599-1491 Mike Mousseau – Inspector Client Email: [email protected]
Project Dates: April 2021 – June 2022
4LEAF Contract Amt: $420,125
FEDERAL FUNDING EXPERIENCE
4LEAF has managed projects with various public and private funding sources. Specific funding sources, particularly those associated with federal funds, require attention to detail and specific documentation and record keeping measures to meet the needs of the funding source. Caltrans funding and documentation procedures follow the Caltrans Local Assistance Procedures Manual (LAPM). We understand federally funded projects must comply with mandated Equal Employment Opportunity (EEO), Disadvantaged Business Enterprise (DBE), and labor compliance requirements. We understand the importance of preparing “audit-proof” documentation and filling out the project review checklists completely, so if an audit does occur, we have the proper documentation to answer any audit question.
SAMPLE DOCUMENTS
Redacted examples of a pre-construction visual site survey report, a daily field report, and final punch list are provided in Appendix B of this SOQ.
SOQ TO PROVIDE ON-CALL CM AND INSPECTION SERVICES MAY 10, 2024 SECTION 3: FEE STRUCTURE PAGE 1 OF 9
SECTION 3: FEE STRUCTURE
The following pages include copies of 4LEAF’s and CTS’s Fee Schedules.
A sample 4LEAF billing invoice is included at the end of this section.
Construction Management Inspection Plan Check Planning 2126 Rheem Drive Pleasanton, CA 94588 Phone (925) 462-5959 Fax (925) 462-5958 4LEAF 2024 - 2026 Rate Schedule
for the City of Salinas
Construction Management and Inspection Services
Program Management Services*
Staff Designation CY 2024 CY 2025 CY 2026
Principal-in-Charge / Project Manager $197/hr $203/hr $209/hr Construction Management / Inspection Services*
Staff Designation CY 2024 CY 2025 CY 2026
Construction Manager $175.10/hr $180.35/hr $185.76/hr
Public Works Inspector (Regular Time)** $152.44/hr $157.04/hr $161.72/hr Public Works Inspector (Night Time)** $166.50/hr $176.15/hr $181.94/hr Public Works Inspector (Overtime) (see Note E) $205.79/hr $211.97/hr $218.33/hr Public Works Inspector (Overtime) (see Note E) $282.01/hr $290.47/hr $299.18/hr Public Works Inspector (Overtime) (see Note E) $358.23/hr $368.98/hr $380.05/hr Public Works Inspector Apprentice $94 - $140/hr $97 - $144/hr $90.91 - $150.38/hr *All Fees Subject to Basis of Charges. Rates shown are subject to an Annual Escalation of 3% starting on January 1 of each calendar year (CY).
BASIS OF CHARGES
A. Rates shown assume projects under this on-call contract will require compliance with California Prevailing Wage rate requirements and assumes the Client will be filing a PWC-100 Form to the California Department of Industrial Relations (DIR) for the project.
B. Rates for prevailing wage categories are subject to annual escalations in accordance with the bi-annual wage determinations from the California DIR. Rates based on California DIR’s wage determinations dated August 2023.
C. Per the new requirements being enforced under SB 854 and because it is assumed that a PWC-100 Form will be filed by the Client to the CA DIR for each project, 4LEAF is required to notify an authorized Apprenticeship Committee through submittal of a DAS-140 form. We are then required to make an official request to an authorized Apprenticeship Committee for an apprentice by submitting a DAS-142 form. We are not assured the apprenticeship committee will be able to provide a suitable / qualified apprentice for the project. Per the apprenticeship requirements, the hours worked by the apprentice must be in a ratio of 1:5 for apprentice to journeyman hours. 4LEAF will not know the labor classification of the Public Works Apprentice until an Apprentice is dispatched to the site; therefore, the rates for the five Periods listed under the California DIR’s Wage determination for Building Construction Inspector issued August 2023 were used to determine the range of Calendar Year 2022 hourly rates for Public Works Inspector Apprentice.
D. All invoicing will be submitted monthly.
E. Overtime and Premium time will be charged as follows:
- Night Time (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8 hour M-F or Saturdays) 1.35 x hourly rate - Overtime (over 8 hours Sat or 1st 8 hour Sun) 1.85 x hourly rate - Overtime (over 8 hours Sun or Holidays) 2.35 x hourly rate F. All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
G. Subconsultant invoices will be assessed a 10% Administrative Processing Fee.
H. Project-related mileage for inspections will be billed at the allowable IRS Rate.
I. Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
J. Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts.
K. Client agrees that 4LEAF’s liability will be limited to the value of services provided.
L. In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular rate for each missed meal or rest break due to Client-directed tasks or requirements. Client should allow 4LEAF’s nonexempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift.
M. If 4LEAF is requested or otherwise required to conform to Client’s alternative work week schedule (“AWW”), Client hereby agrees to compensate or reimburse 4LEAF for all overtime paid to its employees who work an AWW. If 4LEAF’s affected employment group approves an AWW election and the same is registered, the overtime compensation/reimbursement shall not be required. 2024 FEE SCHEDULE - P26179 05/02/2024
PERSONNEL FEES AND BASIS OF CHARGES
INSPECTIONS, ENGINEERING & SPECIAL SERVICES
Standard
* FIELD INSPECTION AND LABORATORY SERVICE Rate/Hour
Steel Visual $245.00
Nondestructive - UT, MT, PT $250.00
Steel Visual/UT Combination $250.00
Steel Shop Inspections – Outside Northern California $245.00 Concrete ACI $245.00
Concrete ICC $245.00
Masonry $245.00
Fireproofing $245.00
Firestopping $245.00
Shear Wall Nailing/Framing/Hold Downs $245.00
Soil Technician w/Nuclear Gauge and/or Sand Cone (portal-to-portal) $245.00 Asphalt Technician (portal-to-portal) $245.00
Shoring/Soldier Piers $245.00
Roofing & Waterproofing $245.00
NACE Coating Inspection - Level II $295.00
NACE Coating Inspection - Level III $355.00
Med-Gas 6020 $245.00
Multi-Disciplined Inspector $245.00
Inspector Requiring G1 Pay Grade $295.00
Specialty Inspector or Where Formal Certification is Required $245.00 Field Inspector with Special Enhancement $245.00
DSA Masonry Inspector $250.00
Safety Manager/Safety Inspector/Jobsite Safety Accountability Supervisor (JSAS) $515.00 Laboratory Technician $245.00
Additional Sample Preparation Time $245.00
Technician Typist $245.00
**PROFESSIONAL ENGINEERING SERVICES
Principal Engineer (Civil/Structural) $380.00
Geotechnical Engineer $335.00
Professional Geologist $320.00
Consulting Engineer (Civil/Structural) $315.00
Associate Engineer, Licensed $275.00
Project Manager/Project Executive $245.00
Staff Engineer $245.00
Field Supervision $245.00
ASNT Level III $295.00
Drafting $180.00
Quality Control Manager QOR
SPECIAL SERVICES
Portable and Mobile Laboratories, NDT and Soils QOR
* Epoxy Bolt/Expansion Anchor - Installation Observation $245.00 * Epoxy Bolt/Expansion Anchor Proof Load Testing (portal-to-portal) $245.00 * Coring, 1 Person (including equipment) (portal-to-portal) $320.00 * Coring, 2 Persons (including equipment) (portal-to-portal) $475.00 * Asphalt Coring (portal-to-portal) $345.00
Project Research QOR
Ultrasonic Testing for Non-Metallic Materials QOR
Pavement Rehabilitation Analysis Using Deflections QOR
Roof Moisture Survey QOR
Soil Drilling Equipment QOR
Geotechnical Site Investigations/Foundation Reports QOR Estimating Concrete Strength by the Maturity Method - Equipment Fee $125/kit ASTM C1074 QOR CSL/Crosshole Sonic Logging QOR
Vector Mapping QOR
Roof Uplift Testing QOR
Inclinometer Testing QOR
Vibration Moniroring/Accelerometer QOR
Tilt Monitoring QOR
External Windows And Doors Dynamic Water Penetration Testing AAMA 501.1 QOR Curtain Wall Testing AAMA 501.2 QOR
Ground Penetrating Radar QOR
DCP - Dynamic Cone Penetrometer QOR
Gamma-Gamma Logging of CIDH Piles (Daily Rate) CT233 $3,605.00 FGIA/AAMA Window and Skylight Testing (Daily Rate) ASTM E1105, AAMA 501.2, 502 503 $3,605.00 Pachometer, Schmidt Hammer, Windsor Probe, Skidmore - Equipment Fee $115/Day (portal-to-portal) $355.00 Ultrasonic Pulse Velocity Testing - Equipment Fee $250/Day (portal-to-portal) ASTM C597 $705.00 Impact Echo Testing - Equipment Fee $250/Day (portal-to-portal) ASTM C1383 $355.00 Floor Flatness Testing FF/FL - Equipment Fee $115/Day (portal-to-portal) ASTM E1155 $355.00 Surface Frictional Properties Using Pendulum Tester - Equipment Fee $115/Day (portal-to-portal) ASTM E303 $355.00 Measuring Moisture Vapor Emission Rate (Calcium Chloride) - $55/Kit (portal-to-portal) ASTM F1869 $355.00 Relative Humidity Testing - $75/Kit (portal-to-portal) ASTM F2170 $355.00 Ferroscan - Equipment Fee $115/day (portal-to-portal) $355.00 GPR - Equipment Fee $115/day (portal-to-portal) $405.00 Dynamic Cone Penetrometer - Equipment Fee $155/day $405.00 Administration, Secretarial, Special Projects, Notary, Certified Payroll $205.00 Concrete/Grout/Mortar Mix Design Review (less than 48 hours notice - $500) $380.00 Welding Procedure Review (less than 48 hours notice - $500) $380.00 Procedure Qualification Record (PQR) - Standard Procedure (document fee) $555.00 Welding Procedure Specification (WPS) - Standard Procedure (document fee) $555.00 Welder Qualification Test Record (WQTR) - Standard Procedure (document fee) $555.00 DSA Interim Reports $230.00
Geotechnical Pad Letter (less than 48 hours notice - $550) $405.00 Final Letter (less than 48 hours notice - $550) $405.00
EXPERT WITNESS TESTIMONY
Court appearance, per day $3,005.00
Court appearance, per half day $2,005.00
* Field inspection and laboratory technician services will be billed in accordance with minimums shown on Basis of Charges. **Professional engineering services will be billed in two hour increments. inspecting
testing
engineering
All fees subject to Basis of Charges
BASIS OF CHARGES
GENERAL
Fees for tests and inspection include cost of technician, normal equipment and regular reports. Engineering services will be charged at applicable rates and will require travel and mileage charges for equipment transport and storage per code (portal to portal) from the nearest CTS laboratory. Soils testing with nuclear gauge and/or sand cone equipment and inspections requiring equipment will require applicable travel and mileage charges for equipment transport and storage per code (portal-to-portal) from the nearest CTS laboratory.
Fees for special projects, services overseas, or elsewhere in the United States, will be quoted on request. With prior notification to Client; charges are subject to change at any time. Construction Testing Services reserves the right to adjust the rates quoted in this contract based upon any Union or prevailing wage increases and/or changes in any industry requirements.
MINIMUM HOURLY CHARGES – INSPECTION
Technician personnel and the following minimum charges are contractual commitment:
One-half day or less 4 Hours
Over one-half day 8 Hours
Show-up time (less than 2 hours notice = 4 hour charge) 2 Hours
WORKING HOURS AND PREMIUM TIME
Regular workday is the first 8 hours between 6:00 am and 6:00 pm Monday through Friday. Premium time is as follows:
Overtime, Weekdays and Saturdays (first 8 hours) 1.5 x quoted hourly rate Overtime Saturdays (over 8 hours) and Sundays (first 8 hours) 2 x quoted hourly rate Overtime Sundays (over 8 hours) and Holidays 3 x quoted hourly rate Shift differential, swing and graveyard -
(Work performed between 2:00 pm and 4:00 am) 12.5%/hour additional to base or quoted rate.
MISCELLANEOUS CHARGES - Only Where Applicable
Notary Services Fee $45.00/each
Facsimile Charges. Plus $1.00/page (n/c for cover page) $12.00/minimum Wireless Router/Data Card for Jobsite Internet $140.00/day iPad Monthly Rental Fee $105.00/month
Electronic Reporting Fees/Subscriptions (PlanGrid, BIM, etc.) At Cost Parking Fees At Cost
Air Travel Cost Plus 20%
Outside Services Cost Plus 30%
Subsistence (per Union contract) $135.00/day
Subsistence Premium: Meal Allowance (over 100 miles one way) (per Union contract) $35.00/day Subsistence Premium: Meal Allowance (over 150 miles one way) (per Union contract) $90.00/day Mileage Standard Federal Rate
Sample Pickup $35.00/each
Sample Pickup Trip Charge QOR
Weekend Sample Pickup $155.00/each
Project Administration 20% of Monthly Invoice
Samples Made by Others: Concrete Cylinders $135 + Test
Samples Made by Others: All Other Tests $80.00 + Test
Laboratory Sample Witness Fee $135.00
Laboratory Sample Storage Fee (per sample) $125.00
EZ Cure Boxes (Thermostatically Controlled Curing Boxes) QOR Returned Check Fee $155.00
Additional Sample Retention QOR
TESTS
Testing fees shown include normal time for performing test. Samples requiring special preparation will be charged at the laboratory technician rate. Fees for tests not listed will be quoted upon request. There will be a minimum charge of $100.00 for any engineering report. Please note some tests may be tested by subconsultants. Samples delivered to the laboratory after 3:00pm or samples needing results within 24 hours will incur a 50% mark-up.
INSURANCE
The liability of Construction Testing Services (CTS) is limited to CTS's contract value.
PAYMENT
Invoices will be submitted monthly or bimonthly for services performed during the preceding month and are payable on receipt. Interest of 1.5% per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days, payment thereafter to be applied first to accrued interest and then to the principle unpaid amount. Attorney’s fees or other costs incurred in collecting any delinquent amount shall be paid by client. Visa, MasterCard and American Express payments are accepted however fees will apply. Visa and MasterCard payments require an additional 3% on top of the amount of the invoice being paid. American Express payments require an additional 4% on top of the amount of the invoice being paid.
inspecting
testing
engineering
All fees subject to Basis of Charges
CONCRETE AND MASONRY TESTS
Standard
CONCRETE Rate/Each
Compressive Strength of Cylindrical Concrete Specimens (6x12) ASTM C39 and CT521 $100.00 Compressive Strength of Cylindrical Concrete Specimens (4x8) ASTM C39 and CT521 $100.00 Compressive Strength of Cylindrical Concrete Specimens (Over 8000 PSI) ASTM C39 and CT521 $175.00 Cylinder molds. 6” x 12” and 4" x 8" ASTM C470 $95.00
Compressive Strength of Lightweight Insulating Concrete ASTM C495 $115.00 Compressive Strength of Cylindrical Concrete Core and Sawed Beam Specimens ASTM C42 $150.00 Flexural Toughness of Fiber Reinforced Concrete (Round Panel) ASTM C1550 $560.00 Flexural Strength of Concrete (Using Simple Beam with Third-Point Loading) ASTM C78 $360.00 Flexural Strength of Concrete (Using Simple Beam with Third-Point Loading) CT523 and CT524 $360.00 Length Change of Hardened Hydraulic-Cement Mortar and Concrete (Shrinkage, 1 Sample) ASTM C157 $185.00 Shotcrete Nozzleman Qualification Letter (Per Nozzleman, Per Position) ACI 506, ASTM C42 and C1140 $510.00 Shotcrete Pre-Qualification Cores (Compression and Visual) ACI 506, ASTM C42 and C1140 $135.00 Shotcrete Production Cores ASTM C1140 $135.00
Coefficient of Thermal Expansion AASHTO T336 $585.00
Determining Density of Structural Lightweight Concrete (Cylinders) ASTM C567 $460.00 Standard Specification for Concrete Made by Volumetric Batching and Mixing ASTM C685 $3,000.00 Cement Quality Sampling CBC 2010 $710.00
Physical Testing of Gypsum, Gypsum Plasters and Gypsum Concrete ASTM C472 $75.00 Splitting Tensile Strength of Cylindrical Concrete Specimens ASTM C496 $280.00 Static Modulus of Elasticity and Poisson's Ratio of Concrete in Compression ASTM C469 $260.00 Grab Sample, Sealing and Storing in a Humidity and Temperature Controlled Room CBC $170.00 Density of Hydraulic Cement ASTM C188 $230.00
Testing of Controlled Low Strength Material (CLSM) Test Cylinders ASTM D4832 $185.00 GFRC Pull Test PCI $450.00
GFRC Flexural Test PCI $450.00
Foaming Agents for Use in Producing Cellular Concrete Using Preformed Foam (Cell-Crete) ASTM C796 $610.00
MASONRY
Compressive Testing of Grout (Masonry) ASTM C1019 $145.00 Compressive Strength of Hydraulic Cement Mortars Using 2" Cube Specimens ASTM C109 $145.00 Compressive Strength of Masonry Prisms ASTM C1314 $220.00 Testing Concrete Masonry Units and Related Units (Core Compression) CBC 2105A.4 $220.00 Compressive Strength of Molded Masonry Mortar Cylinders and Cubes (2" Sample) ASTM C780 A7.6 $145.00 Testing Concrete Masonry Units (CMU) and Related Units (Full Unit) ASTM C140 $220.00 Linear Drying Shrinkage of Concrete Masonry Units (Per Unit) ASTM C426 $325.00 Masonry Core Shear Testing CBC 2105A.4 $325.00
Testing Concrete Masonry Units (Absorption, Moisture Content, Unit Weight) ASTM C140 $400.00 Brick and Clay Tile (modulus of rupture, compression, saturation coefficient, suction rate, efflorescence)* ASTM C67 $1,060.00 Mortar Molds. 2” x 4”. Single Use $145.00
Mortar or Grout, Stored and Cured, Not Tested (Including Mold) $145.00 Veneer Bond Testing, does not include sample fabrication (Set of 5) ASTM C482 $535.00
AGGREGATES (CONCRETE AND SOILS)
Sieve Analysis of Coarse Aggregates (Coarse Only 2" - No.4)(sample size over 2" QOR) ASTM C136, CT202, and AASHTO T-27 $255.00 Sieve Analysis of Fine Aggregates (Fine Only, Wash Included No.4 - No.200) ASTM C136/C117, CT202, and AASHTO
T-27/AASHTO T-11 $325.00
Sieve Analysis of Combined Fine and Coarse Aggregates (Wash Included 2" - No.200) (sample size over 2" QOR)
ASTM C136/C117, CT202, and AASHTO
T-27/AASHTO T-11 $410.00
Materials Finer Than 75-µm (No. 200) Sieve in Mineral Aggregates by Washing (200 Wash) ASTM C117, CT202, and AASHTO T-11 $255.00 Evaluating Cleanness of Coarse Aggregate CT227 $410.00
Soundness of Aggregates by Use of Sodium Sulfate or Magnesium Sulfate ASTM C88, CT214, and AASHTO T-104 $900.00 Bulk Density/Unit Weight of Aggregate ASTM C29, CT212, and AASHTO T-19 $235.00 Clay Lumps and Friable Particles in Aggregates ASTM C142 and AASHTO T-19 $260.00 Flat Particles, Elongated Particles or Flat and Elongated Particles in Coarse Aggregate ASTM D4791 and CT235 $425.00 Organic Impurities in Fine Aggregates for Concrete ASTM C40 and CT213 $425.00 Density, Relative Density(Specific Gravity), and Absorption of Coarse Aggregate ASTM C127, CT206, and AASHTO T-85 $425.00 Density, Relative Density(Specific Gravity), and Absorption of Fine Aggregate ASTM C128, CT207, and AASHTO T-84 $425.00 Resistance to Degradation of Small Size Coarse Aggregate by Abrasion and Impact in the Los Angeles Machine ASTM C131, C211, and AASHTO T-96 $575.00
Resistance to Degradation of Large Size Coarse Aggregate by Abrasion and Impact in the Los Angeles Machine ASTM C535 $575.00
Percentage of Crushed Particles/Standard Test Method for Determining the Percentage of Fractured Particles in Coarse Aggregate ASTM D5821, CT205, and AASHTO T-335 $460.00 Uncompacted Void Content of Fine Aggregate (as Influenced by Particle Shape, Surface Texture, and Grading) ASTM C1252, CT234, and AASHTO T304A $460.00
Sand Equivalent Value of Soils and Fine Aggregate ASTM D2419, CT217, and AASHTO T-176 $325.00 Durability Index (Fine) ASTM D3744, CT229, AASHTO T-210 $460.00 Durability Index (Coarse) ASTM D3744, CT229, AASHTO T-210 $460.00 Durability Index (Fine and Coarse) ASTM D3744, CT229, AASHTO T-210 $600.00 Lightweight Particles in Aggregate ASTM C123 and AASHTO T113 QOR Resistance of Rock to Wetting and Drying CRD-C169 $635.00 Aggregate Moisture Content ASTM C566 $635.00
*Unusual sample preparation for brick specimen will be charged at the established hourly rate. inspecting
testing
engineering
All fees subject to Basis of Charges
SOILS AND AGGREGATE SERVICES AND TESTS
Standard
SOILS Rate/Each
Moisture Content of Soil by Oven ASTM D2216, CT226, and AASHTO T-265 $180.00 Moisture Content of Soil by Microwave Oven ASTM D4643 $235.00 Density of Soil in Place by the Drive-Cylinder Method including Moisture Content of Soil by Oven ASTM D2937 $265.00 Remold of Soil Samples Varies $160.00
Hydraulic Conductivity of Saturated Porous Materials Using a Flexible Wall Permeameter (Permeability) ASTM D5084 $610.00 Permeability Additional Cell Time $610.00
Direct Shear Test of Soils Under Consolidated Drained Conditions (per point) ASTM D3080 $610.00 Consolidated Undrained Triaxial Compression Test for Cohesive Soils (three points) ASTM D4767 $1,110.00 Consolidated Undrained Triaxial Compression Test for Cohesive Soils (added points) ASTM D4767 $385.00 Consolidated Undrained Triaxial Compression Test for Cohesive Soils (single point) ASTM D4767 $385.00 Consolidated Undrained Triaxial Compression Test for Cohesive Soils (includes 3 points)(includes Pore Pressures) ASTM D4767 $1,960.00
Consolidated Undrained Triaxial Compression Test for Cohesive Soils (added points)(includes Pore Pressures) ASTM D4767 $660.00
Consolidated Undrained Triaxial Compression Test for Cohesive Soils (single point)(includes Pore Pressures) ASTM D4767 $660.00
Unconsolidated Undrained Triaxial Compression Test for Cohesive Soils (per point) ASTM D2850 $195.00 Unconsolidated Undrained Triaxial Compression Test for Cohesive Soils with added backpressure saturation (per point) ASTM D2850 $325.00
One-Dimensional Consolidation Properties of Soils Using Incremental Loading ASTM D2435 $585.00 Unconfined Compressive Strength of Cohesive Soil ASTM D2166 and CT221 $500.00 Compressive Strength of Molded Soil-Cement Cylinders ASTM D1633 $500.00 Particle-Size Analysis of Soils (with Hydrometer) ASTM D422 $670.00 Particle-Size Analysis of Soils (without Hydrometer) ASTM D422 $610.00 Particle-Size Distribution of Fine Grained Soils using Sedimentation Analysis ASTM D7928 and ASTM D422 $610.00 Particle-Size Distribution (Gradation) of Soils Using Sieve Analysis (2" - No.200) (sample size over 2" QOR) ASTM D6913 $395.00
Material Finer than No.200 by Washing (200 Wash) ASTM D1140 $245.00 Liquid Limit, Plastic Limit, and Plasticity Index of Soils ASTM D4318 and CT204 $610.00 Determination of Organic Soils Classification using Liquid Limit of Soils ASTM D4318/D2487 $785.00 Organic Content of Soils and Peat ASTM D2974 $340.00
Unified Soil Classification System (USCS) Test ASTM D2487 $360.00 Moisture-Density Relations of Soil Using Modified Effort (Modified Proctor) ASTM D1557 $535.00 Moisture-Density Relations of Soil Using Standard Effort (Standard Proctor) ASTM D698 $535.00 Moisture-Density Relations of Soil Using Modified DWR Method DWR Modified $535.00 Moisture-Density Relations of Soil Using Rapid Compaction Method ASTM D5080 $535.00 Moisture-Density Relations of Soil-Cement Mixtures ASTM D558 $535.00 Moisture-Density Relations of Soil, 1 Point Check Point ASTM D698 $410.00 Moisture-Density Relations of Soil, 2 Point Check Point ASTM D698 $460.00 Moisture-Density Relations of Soil, 3 Point Check Point ASTM D698 $535.00 Moisture-Density Relations of Soil, 1 Point Check Point ASTM D1557 $410.00 Moisture-Density Relations of Soil, 2 Point Check Point ASTM D1557 $460.00 Moisture-Density Relations of Soil, 3 Point Check Point ASTM D1557 $535.00 Maximum Index Density and Unit Weight of Soils Using a Vibratory Table ASTM D4253 $560.00 Minimum Index Density and Unit Weight of Soils and Calculation of Relative Density ASTM D4254 $340.00 Maximum Dry Unit Weight of Granular Soils Using a Vibrating Hammer ASTM D7382 $510.00 Relative Compaction of Untreated and Treated Soils and Aggregates CT216 $610.00 Determining the Resistance "R" Value of Treated and Untreated Bases, Subbases, and Basement Soils by the Stabiliometer ASTM D2844 and CT301 $750.00
Expansion Index of Soils ASTM D4829 $510.00
Standard Test Methods for Specific Gravity of Soil Solids by Water Pycnometer ASTM D854 $410.00 pH of Soils ASTM D4972 $560.00
Density of Hydraulic Cement ASTM C188 $385.00
Volatile Organic Content EPA 8260B QOR
Semi Volatile Organics by GC/Ms (Basic Target List) EPA 8270C QOR Total Organic Carbon ASTM 2974/EPA 5310Bm QOR
ICP Metals Concentration EPA 6020 - CAM/CCR 17 QOR
Total Extractable Petroleum Hydrocarbons: TPH, MTBE, Benzene,Toluene, Ethylbenzene, Zylenes, %SS EPA 8015B QOR ICP Metals Concentration EPA 6020 QOR
pH EPA 9045D $610.00
Sequential Batch Extraction of Waste with Acidic Extraction Fluid ASTM D5284 QOR Chromium Soluble EPA 7196A QOR
Caltrans Corrosivity Package $650.00
Determining Field and Laboratory Resistivity and pH Measurements for Soil and Water CT643 QOR Soils and Waters for Sulfate Content CT417 QOR
Soils and Waters for Chloride Content CT422 QOR
Pore Water Extraction and Determination of the Soluble Salt Content of Soils by Refractometer ASTM D4542 $710.00 California Bearing Ratio Test (does not include moisture density relations) ASTM D1883 $750.00 Bentonite Slurry Testing QOR
Unconfined Compressive Strength of Lime Treated Soils and Aggregates CT 373 (4 pts) $1,505.00 Unconfined Compressive Strength of Lime Treated Soils and Aggregates CT 373 (3 pts) $1,130.00 * Unusual sample preparation (dried clays, saturated clays, etc.) and all other tests for treated or untreated soils, aggregate subbase and aggregate base will be charged at established rates for laboratory technician.
** Does not include sample preparation or sieve analysis inspecting
testing
engineering
All fees subject to Basis of Charges
ASPHALTIC CONCRETE SERVICES AND TESTS
Standard
ASPHALT Rate/Each
Thickness/Height of Compacted Bituminous Paving Mixture Specimens Field Cores ASTM D3549 and CT308 $210.00 Bulk Specific Gravity of Compacted Bituminous Mixture (Individual field cores or lab compacted) ASTM D1188, ASTM D2726, CT308, AASHTO T-166, and AASHTO T-275
$325.00
Lab Compaction Only of Bituminous Mixture by Marshall Apparatus (Marshall) (Per Specimen) ASTM D6926 $325.00 Lab Compaction Only of Bituminous Mixture by CA Kneading Compactor (HVEEM) (Per Specimen) ASTM D1561, CT304, and AASHTO T-247 $325.00 Lab Compaction Only of Bituminous Mixture by Superpave Gyratory (Superpave) (Per Specimen) ASTM D6925, and AASHTO T-312 $325.00 Laboratory Test Max Density (LTMD) (5 Specimen, includes compaction of specimen and bulk specific gravity)
ASTM D1561/(D1188 and D2726) and
CT304/CT308
$1,160.00
Superpave Bulk specific gravity (includes gyratory compaction of 3 specimen and bulk specific gravity) AASHTO T-312/T-275/T-166 $1,160.00 Marshal Lab Compacted Max Density (3 Specimen, includes compaction of specimen and bulk specific gravity)
ASTM D6926/(D1188 and D2726) $1,160.00
Theoretical Maximum Specific Gravity and Density (Rice) ASTM D2041, CT309, and AASHTO T-209 $510.00 Marshall Stability and Flow of Bituminous Mixtures (average Set of 3, includes sample compaction) ASTM D6926/ASTM D6927 $1,160.00 Measuring the Permeability of Bituminous Pavements and Seal Coats CT341 QOR Swell of Bituminous Mixtures CT305 $450.00
Moisture Vapor Susceptibility of Bituminous Mixtures/Moisture or Volatile Distillates in Asphalt ASTM D1461 and CT307 $1,010.00 Stabilometer Value of field compacted cores (Per Specimen) ASTM D1560, CT366, and AASHTO T-246 $455.00 Stabilometer Value of Lab compacted samples (Average of 3 Specimen, Includes Sample Compaction) ASTM D1561/D1560, CT304/CT366, and AASHTO T-247/T-246
$1,160.00
Determination of Asphalt Content of Bituminous Paving Mixtures by the Ignition Method ASTM D6307, CT382, and AASHTO T-308 $460.00 Determination of Correction Factor of Bituminous Paving Mixtures by the Ignition Method ASTM D6307, CT382, and AASHTO T-308 $1,500.00 Quantitative Extraction of Bitumen from Bituminous Paving Mixtures (Solvent) ASTM D2172 and CT310 $810.00 Mechanical Size Analysis (Coarse and Fine) of Extracted Aggregate (Afterburn Gradation) ASTM D5444, CT202, and AASHTO T-30 $460.00 Moisture Content of Bituminous Mixture CT370 and AASHTO T-329 $485.00 Effect of Water on Compressive Strength of Compacted Bituminous Mixtures (Set of 6) ASTM D1075 $3,710.00 Compressive Strength of Bituminous Mixtures ASTM D1074 $360.00 Hamburg Wheel Track (includes compaction by gyratory)(includes 2 runs) AASHTO T324 $4,010.00 Tensile Strength Ratio (TSR) Moisture Susceptibility (includes compaction of 6 Specimen ASTM D4867 and AASHTO T-283 $4,010.00 Tensile Strength Ratio (TSR) Moisture Susceptibility (includes compaction of 12 Specimen) CT371 $6,010.00 Indirect Tensile (IDT) Strength of Bituminous Mixtures ASTM D6931 $3,760.00 Air Voids Calculation of Compacted Bituminous Mixture ASTM D3203, CT367, and AASHTO T-269 $225.00 PG Verification (Determining Low Temperature Performance Grade (PG) of Asphalt Binders) ASTM 6816 QOR
MECHANICAL TESTS AND FIREPROOFING
MATERIALS MECHANICAL TESTS
Mechanical Testing of Steel Products (General Tensile) ASTM A370 $560.00 Fillet Weld Break Test for Qualification (Welding) AWS B4.0 $260.00 Tension Testing of Metallic Materials, Tension Testing Wrought and Cast Aluminum and Magnesium-Alloy Products, (Welding Coupon Tensile)
ASTM E8, B557 and AWS B4.0 $560.00
Mechanical Testing of Steel Products (Couplers); #3-#11 ASTM A370 $750.00 Mechanical Testing of Steel Products (Couplers); #14+ ASTM A370 $1,500.00 Impact Testing of Miniaturized Charpy V-Notch Specimens, Notched Bar Impact Testing of Metallic Materials
ASTM E2248 and ASTM E23 QOR
Testing, Practices, and Terminology for Chemical Analysis of Steel Products ASTM A751 $385.00 Mechanical Testing of Steel Products & Bend Testing of Material for Ductility; #3-#8 ASTM A370 and E290 $450.00 Mechanical Testing of Steel Products & Bend Testing of Material for Ductility; #9-#11 ASTM A370 and E290 $510.00 Mechanical Testing of Steel Products & Bend Testing of Material for Ductility; #14+ ASTM A370 and E290 $1,500.00 Mechanical Testing of Steel Products, Standard Specification for Steel Wire, Plain, for Concrete Reinforcement
ASTM A370, A82 and A185 $510.00
Guided Bend Test for Ductility of Welds, Mechanical Testing of Welds ASTM E190 and AWS B4.0 $360.00 Determining the Mechanical Properties of Externally and Internally Threaded Fasteners, Anchor Bolts Only (Tension and Yield)
ASTM F307, F1554 and F606 $610.00
Rockwell Hardness of Metallic Materials ASTM E18 $195.00 Proof Test for Carbon and Alloy Steel (Nuts Only) ASTM A194 or A563 $385.00 Radiographic Examination of Metallic Castings/Weldments ASTM E94, E1030 and E1032 QOR Macroetching Metals and Alloys ASTM E340, E381 and AWS $385.00 Determining the Mechanical Properties of Externally and Internally Threaded Fasteners, Washers, Direct Tension Indicators, and Rivets (HSB Assemblies)
ASTM F606 $435.00
Mechanical Testing of Steel Products (Terminators Tensile) ASTM A370 $435.00 Strength for Sewn or Bonded Seams of Geotextiles ASTM D4884 $385.00 Tearing Strength of Fabrics by the Tongue (Single Rip) Procedure ASTM D2261 $385.00 Breaking Strength and Elongation of Textile Fabrics (Grab Test) ASTM D5034 $335.00 Tensile Properties of Fiber Reinforced Polymer Matrix Composite Bars ASTM D3039 $1,060.00 Steel Strand, Uncoated Seven-Wire for Prestressed Concrete (Set of 2) ASTM A416 and A1061 $1,610.00
FIREPROOFING
Thickness and Density of Sprayed Fire-Resistive Material (SFRM) ASTM E605 $305.00 Cohesion/Adhesion of Sprayed Fire-Resistive Materials (Test Kit Only) ASTM E736 $95.00
CONTACT INFORMATION
Headquarters: 2118 Rheem Drive • Pleasanton, CA 94588 • P 925.462.5151 • F 925.462.5183 Peninsula: 44 Tehama, Suite 305 • San Francisco, CA 94105 • P 415.334.4747 • F 415.438.2357 Oakland: 246 30th Street, Suite 101 • Oakland, CA 94601 • P 510.444.4747 • F 510.835.1825 San Jose: 2033 Gateway Place, #500 • San Jose, CA 95110 • P 408.573.6992 • F 408.437.1201 Stockton: 343 East Main Street, #711 • Stockton, CA 95202 • P 209.507.7555 • F 209.507.7554 Rocklin: 4400 Yankee Hill Road • Rocklin, CA 95677 • P 916.419.4747 • F 916.419.4774 Las Vegas: 3842 E. Post Road • Las Vegas, NV 89120 • P 702.257.4747 • F 702.257.4718 inspecting
testing
engineering
All fees subject to Basis of Charges
Invoice
DATE
2/29/2024
INVOICE #
J3858-01M
BILL TO
{Redacted}
PROJECT
{Redacted}
4LEAF, Inc.
2126 Rheem Drive
Pleasanton, CA 94588
Phone (925) 462-5959
Tax ID# 94-3393574
TERMS
Due on receipt
Thank you for your business. Total
DATE QTY EMPLOYEE DESCRIPTION RATE AMOUNT
Invoice for the period Feb 1 - Feb 29, 2024
2/1/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/2/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/5/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/6/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/7/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/8/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/9/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/12/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/13/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/14/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/15/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/16/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/20/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/21/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/22/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/23/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/26/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/27/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/28/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 2/29/2024 8 Alex Lavrov Construction Inspection 157.00 1,256.00 Subtotal: Alex Lavrov - 160 hours 25,120.00
2/1/2024 6 Gopi Chandran Construction Manager 175.00 1,050.00 2/2/2024 5 Gopi Chandran Construction Manager 175.00 875.00 2/4/2024 2 Gopi Chandran Construction Manager 175.00 350.00 2/5/2024 5 Gopi Chandran Construction Manager 175.00 875.00 2/6/2024 4 Gopi Chandran Construction Manager 175.00 700.00 2/7/2024 4 Gopi Chandran Construction Manager 175.00 700.00 2/8/2024 4 Gopi Chandran Construction Manager 175.00 700.00 2/9/2024 3 Gopi Chandran Construction Manager 175.00 525.00 2/12/2024 4 Gopi Chandran Construction Manager 175.00 700.00 2/13/2024 4 Gopi Chandran Construction Manager 175.00 700.00 2/14/2024 3 Gopi Chandran Construction Manager 175.00 525.00 2/15/2024 3 Gopi Chandran Construction Manager 175.00 525.00 2/16/2024 4 Gopi Chandran Construction Manager 175.00 700.00 2/20/2024 4 Gopi Chandran Construction Manager 175.00 700.00 2/21/2024 4 Gopi Chandran Construction Manager 175.00 700.00
Invoice
DATE
2/29/2024
INVOICE #
J3858-01M
BILL TO
{Redacted}
PROJECT
{Redacted}
4LEAF, Inc.
2126 Rheem Drive
Pleasanton, CA 94588
Phone (925) 462-5959
Tax ID# 94-3393574
TERMS
Due on receipt
Thank you for your business. Total
DATE QTY EMPLOYEE DESCRIPTION RATE AMOUNT
2/22/2024 4 Gopi Chandran Construction Manager 175.00 700.00 2/23/2024 3 Gopi Chandran Construction Manager 175.00 525.00 2/26/2024 4 Gopi Chandran Construction Manager 175.00 700.00 2/27/2024 4 Gopi Chandran Construction Manager 175.00 700.00 2/28/2024 4 Gopi Chandran Construction Manager 175.00 700.00 2/29/2024 5 Gopi Chandran Construction Manager 175.00 875.00 Subtotal: Gopi Chandran - 83 hours 14,525.00
$39,645.00
APPENDIX A
RESUMES
Gene Barry, P.E.
Principal-In-Charge
1 of 4
Experience Summary
Gene has more than 32 years of engineering and project management experience. He has experience as a project manager, construction manager, environmental engineer, field engineer, construction surveyor, soils tester, and quality assurance inspector. His experience includes performing constructability reviews, developing work plans, reviewing plans and specifications and monitoring contractor’s conformance with the project scope of work, developing and monitoring project schedules, establishing project scopes of work, performing bid evaluation and cost- benefit analyses, preparing and evaluating detailed cost estimates, and monitoring project budgets.
Gene is a California Qualified SWPPP Developer (QSD), has extensive experience preparing storm-water pollution prevention plans (SWPPP), and is very knowledgeable regarding the State of California’s General Construction Permit for stormwater discharges.
Select Professional Experience
Mid Peninsula Water District
Old County Road Waterline Improvement Project, Phase 1
Principal-in-Charge
Gene is 4LEAF’s Principal-In-Charge for this $4.5M project that consists of replacing approximately 3,200 linear feet of 4- and 8-inch cast iron (CI) and 20-inch concrete cylinder pipe (CCP) transmission lines with construction dating back to the 1930s with new 8- and 20-inch polyvinyl chlorinated (PVC) pipe along Old County Road between Ralston Avenue and F Street, and a separate 450-foot section along Ralston Avenue between Old County Road and Elmer Street. The project includes demolition and abandonment of existing pipe and installation of new pipe, fittings, valves, fire hydrants, copper domestic service laterals, and reconnection of fire services to the new water main. Most of the work is being performed at night to accommodate necessary lane closures for construction. Gene led 4LEAF’s team that performed constructability reviews of the 30%, 60%, 95%, and 100% plans, specifications, and estimate packages.
Experience
32 years
Registrations
Registered Civil Engineer, California,
No. 64174.
Registered Civil Engineer, Nevada,
No. 017520.
Education
B.S. Petroleum Engineering, 1986,
Montana College of Mineral
Sciences and Technology, Butte.
B.S., Physical Science/Physics, 1989,
Montana State University, Bozeman.
Certifications
California Qualified SWPPP Developer
(QSD) / Qualified SWPPP
Practitioner (QSP), No. 20145.
Nevada Certified Environmental
Manager (CEM), No. 2136.
40-hour OSHA HAZWOPER, including
8-hour annual refresher.
OSHA HAZWOPER Supervisor
Affiliations
Member, American Society of Civil
Engineers.
Member, Construction Management
Association of America
2 of 4
Gene Barry, P.E.
City of San Mateo
North Shoreview Flood Improvement Project
Principal-In-Charge
Gene was 4LEAF’s Principal-In-Charge for this $24M project that included raising a 1,300-foot levee segment between the San Mateo and Burlingame border off of Airport Boulevard and adjacent to the Peninsula Humane Society; constructing two new CMU pump station buildings including deep-foundation upgrades; installing new wet wells and trash racks; installing new electrical controls, SCADA, and PG&E transformers; installing backup power generators and Tier 4 emission components; installing new pump station outfalls to the SF Bay; and installing high-capacity pumps to increase the pumping capacity to 150,000 gpm at each of the Coyote Point and Poplar Avenue pump stations; updating electrical controls, correcting structural deficiencies; installing backup power generation; managing commissioning and startup of the two pump stations; installing trash capture devices; and constructing a temporary detour segment of the Bay Trail around the project locations and through the North Shoreview Neighborhood.
Gene managed and provided technical support to 4LEAF’s Construction Manager, construction inspection staff, managed 4LEAF’s budget, and reviewed and approved all 4LEAF and subconsultant invoices.
City of Pacifica
FY 2019 – 2020 Slurry Seal Rehabilitation Project
Construction Manager
Gene was 4LEAF’s Construction Manager for this $500,000 project that performed crack sealing, slurry seal, bike lane improvements, revised traffic striping, and pedestrian signage improvements along Terra Nova Blvd, Oddstad Blvd, and Peralta Way. Gene managed 4LEAF’s Inspector and worked to resolve field issues; reviewed daily inspection reports; reviewed contractor submittals, RFIs, and pay applications; negotiated change order requests; and provided updates to the client.
City of Pacifica
Balboa Way Repairs Project
Principal-In-Charge / Project Manager
Gene was 4LEAF’s Principal-In-Charge and Project Manager for this 2.2 M project that included restoration of the entire extent of the residential area of Balboa Way between Anza Drive and Arguello Boulevard as well as private driveways. The project consisted of the replacement / repair of approximately 27,300 square feet (SF) of roadway asphalt, replacement of approximately 5,170 SF of sidewalk including curb and gutter, replacement of 10 private driveways, construction of four ADA curb ramps, replacement of approximately 630 lineal feet (LF) of 8-inch-diameter high density polyethylene (HDPE) sanitary sewer pipe (SDR 17) by open trench, replacement of approximately 155 LF of 24-inch HDPE sanitary sewer pipe (SDR 17) by open trench, abandonment and relocation of approximately 720 LF of a 6-inch-diameter ductile iron water main line, replacement of approximately 90 LF of 18-inch reinforced concrete pipe (RCP) storm drain line with 18-inch HDPE (SDR 17) pipe by open trench, construction of three new sanitary sewer manholes, leak repair of seven existing sanitary sewer manholes, and re-establishing sanitary sewer lateral tie ins.
City of Pacifica
Wet Weather Flow Equalization Basin Project
Principal-In-Charge / Project Manager
Gene was 4LEAF’s Principal-In-Charge and Project Manager for this $19 M project and was the Project Manager during the design phase and permitting phase (including preparing a biddability and constructability review) and managed 4LEAF’s team providing CM and inspection services for the construction phase. The project included a new 2.1-million-gallon wet weather equalization basin 3 of 4
Gene Barry, P.E.
constructed to prevent discharge of untreated stormwater and sanitary sewer from the City’s sanitary sewer collection and conveyance system during peak storm events. Key components of the project included construction of a perimeter 3- foot-wide slurry cutoff wall to between 60 and 70 feet below ground surface (bgs); excavation of 23,000 cyds of soil to 50 feet bgs; construction of a 2-ft-thick concrete inner liner wall; installation of 72 micropiles to 100-ft bgs; installation of all mechanical piping, electrical conduit and wiring, motor control center bldg. w/ PLC panel, discharge pumps, explosive-proof lighting, odor control piping, blowers, and GAC treatment vessel; restoration of parking lot including new sidewalks, lighting, and bio-retention basins for surface stormwater runoff. Also included installation of 1,400 feet of 24-inch HDPE pipe and construction of two diversion structures, and directional drilling of 200 feet of HDPE piping through existing easements between two residential homes. The project included extensive Public outreach activities and all work is being performed in compliance with the Mitigation Monitoring Reporting Program as required by the Mitigative Negative Declaration (MND) document prepared in accordance with the California Environmental Quality Act (CEQA).
City of Sacramento Utilities Department
McKinley Water Vault Project
Principal-In-Charge
Gene was 4LEAF’s Principal-In-Charge of 4LEAF’s Team providing Project Management, Construction Management, and Inspection Services for the City of Sacramento Utility Department’s $35M Water Vault project. The project is being constructed to eliminate capacity-related sanitary sewer overflows (SSOs) in the City’s combined storm and sanitary sewer collection system during the rainy season. The project has three main elements: (1) a 6-million-gallon-capacity rectangular-shaped underground water storage vault, (2) diversion structures and conveyance piping, and (3) upgrades to the existing park infrastructure including a new public restroom facility, upgrade jogging path, and new sports field. The water vault and pipelines were constructed within McKinley Park and adjacent to established residential neighborhoods. 4LEAF’s Team was tasked with coordinating public outreach and maintaining public relations in conjunction with the City of Sacramento. 4LEAF also coordinated and ensured the contractor maintained compliance with the various environmental mitigation measures. McKinley Park remained open and utilized by the community during active construction.
City of Gilroy
First Street Water Main Replacement Project
Principal-In-Charge / Project Manager
Gene was 4LEAF’s Principal-In-Charge for this $6M waterline project that 4LEAF provided CM and Inspection services. First Street is a Caltrans-operated roadway, so considerable coordination was required with Caltrans to obtain an encroachment permit for construction. The project included installation of 8,050 l.f. of 24-inch waterline, valves, and fire hydrants, tie-in of new mains to existing mains; replacement of service laterals up to existing water meters; and replacement of water meters and water meter boxes where appropriate. Permanent trench paving was completed using a special Caltrans specification and inspections were performed per the 2015 Caltrans Standard Plans and Specifications.
Gene led 4LEAF’s team in performing a Biddability and Constructability (B&C) review of the 90% PS&E package for the project prior to construction.
City of Walnut Creek
Geary Road Improvements
Principal-In-Charge / Project Manager
Gene was 4LEAF’s Principal-In-Charge and Project Manager for the City of Walnut Creek Geary Road Improvement Project, which connects Pleasant Hill Road with Treat Boulevard, and serves as the only arterial connection between northwestern Walnut Creek and the Pleasant Hill BART station. The intent of 4 of 4
Gene Barry, P.E.
the project was to improve overall transportation efficiency and pedestrian/bicycle safety through the construction of continuous dual left-turn lanes, an on-street exclusive bike lane, a pedestrian sidewalk, street parking, and landscaping. Most of the 18-in. to 30-in. PVC storm drain installation had to be redesigned due to multiple utility conflicts for the entire 4,000 l.f. of the project. Traffic signals at Buena Vista Avenue and Pleasant Hill Road were modified and street lighting was also improved.
Resorts World Construction Dewatering Monitoring and Reporting Las Vegas, NV
Project Manager
Since 2007, Gene has been 4LEAF’s Certified Environmental Manager (CEM) for the Resorts World Las Vegas construction dewatering monitoring and reporting project. Gene is CEM responsible for the monitoring and reporting activities defined under the temporary construction dewatering permit issued by the Nevada Department of Environmental Protection (NDEP). Gene provides technical oversight of 4LEAF representatives for the collection of bi-monthly flow rate measurements and collection of quarterly samples of the extracted groundwater prior to discharge to the approved storm drain inlets and submitting to a Nevada-certified laboratory for analysis. Gene reviews the analytical data and compares against the permit limitations, prepares and certifies the quarterly discharge monitoring report submitted to NDEP; assisted the client by working with NDEP staff for preparation and approval of several 5-year permits; prepared the extraction system’s Operations and Maintenance (O&M) Manual in accordance with NDEP requirements, and completed the US EPA’s DMR QA-30 Study report for the site.
City of Burlingame
California Ave. and Oak Grove Sanitary Sewer Rehabilitation Project Project Manager
Gene was the Project Manager on this project where 4LEAF was providing construction management and inspection services to the City of Burlingame in support of their Phase 1 and 2 Sanitary Sewer Improvement and Rehabilitation Projects. The projects were performed in various areas of Burlingame’s business district, residential neighborhoods, and under portions of the Caltrain rail lines. Methods being utilized for repair and rehabilitation of sanitary sewer and storm drain lines and manholes included opencut trenching, pipe bursting, and cured in-place pipe (CIPP). Gene provided as-needed technical assistance to field staff, reviewed daily field reports, and provided as-needed environmental assistance during the course of construction activities.
University of California Berkeley Richmond Field Station, Richmond, CA Project / Construction Manager
Gene was the on-site coordinator and technical consultant for the UC Berkeley Capital Projects department during the Phase 1 (Y2002), Phase 2 (Y2003), Phase 3 (Y2004), and future soil remediation activities at the Richmond Field Station. His responsibilities included performing reviews of various technical reports including a current conditions report, work plans, sampling and analysis plans, remedial action plans, implementation reports and project plans and specifications. Gene prepared the annual SWPPP compliance reports, revised the SWPPP as necessary, and performed SWPPP inspections. He prepared numerous written responses to the DTSC requests for information for historical remedial activities at the site. Gene represented the client in preparing and participating in cost recovery mediation with a nearby property owner. Gene facilitated the weekly project management team meetings, performed periodic presentations to various parties, and participated in monthly project strategy meetings. As the project’s construction manager, Gene reviewed and approved daily contractor reports, reviewed monthly progress payments, tracked bid item quantities, monitored and approved time and material tasks performed, performed baseline schedule review, tracked equipment and all volumes of materials excavated and imported to the site, and developed and updated final punch list items.
Gopi Chandran
Construction Manager
1 of 4
Experience Summary
Gopi is a graduate civil engineer and a former California ‘A’ General Engineering Contractor’s license holder. For more than 30 years, Gopi has worked on civil infrastructure projects including streetscape and traffic improvement projects; underground utility pipelines (water, storm drain, sanitary sewer), pump station upgrades, soils excavation and shoring projects, high-voltage electrical, mechanical installations and commissioning, masonry Experience
30 years
Experience with 4LEAF
7 years
Education
BS Civil Engineering, University of Texas
at El Paso, Texas, May 1989
MS Civil Engineering, University of Texas
at El Paso, Texas, July 1991
Licenses building, slope stabilizations, and levee construction projects.
California A Contractor License - inactive These projects included city and county facilities, DOD facilities, energy (PG&E, SoCal Edison, SMUD, SDG&E and major oil
petroleum refineries, Caltrans, and public sector locations. Gopi specializes in managing highprofile civil infrastructure projects requiring extensive public outreach, maintaining close coordination with numerous public and private agencies, managing projects with biological and cultural resource compliance requirements, and managing grant application and reimbursements for a variety of funding sources (Federal Aid, FEMA, Caltrans, CAL-OES, State of CA General Fund).
Select Professional Experience
City of Menlo Park
Chrysler Pump Station
Construction Manager
Gopi is 4LEAF’s Construction Manager for this $10.5 M project that includes constructing a new stormwater pumping facility including an underground wet well, a pump and motor room, electrical control room, engine / generator room, pumping equipment, electrical equipment and controls, automatic standby diesel engine generator with integral fuel tank, on-site storm drain improvements, water and fire protection services, site grading, demolition of old pump station and driveway and pavement improvements. The project required extensive coordination with PG&E for the relocation of electrical switchgear and a transformer The Chrysler Pump Station is located immediately adjacent to META’s main campus which requires special considerations to minimize impacts to the adjacent buildings and inhabitants. The project is partially funded through a $5M grant from the Federal Emergency Management Agency (FEMA) through the Cal Office of Emergency Services (OES) and required compliance with federal grant requirements.
Mid Peninsula Water District
Old County Road Waterline Improvements Project – Phase 1 Construction Manager
Gopi is 4LEAF’s Construction Manger for this $4.5M project that consists of replacing approximately 3,200 linear feet of 4- and 8-inch cast iron (CI) and 20-inch concrete cylinder pipe (CCP) transmission lines with construction dating back to the 1930s with new 8- and 20-inch polyvinyl chlorinated (PVC) pipe along Old County Road between Ralston Avenue and F Street, and a separate 450-foot section 2 of 4
Gopi Chandran
along Ralston Avenue between Old County Road and Elmer Street. The project includes demolition and abandonment of existing pipe and installation of new pipe, fittings, valves, fire hydrants, copper domestic service laterals, and reconnection of fire services to the new water main. Most of the work is being performed at night to accommodate necessary lane closures for construction. Gopi was a member of 4LEAF’s team that performed constructability reviews of the 30%, 60%, 95%, and 100% PS&E packages.
City of San Mateo Public Works Department
North Shoreview Flood Improvement Project
Construction Manager
Gopi was 4LEAF’s Construction Manager for this $24M project that included raising a 1,300-foot levee segment between the San Mateo and Burlingame border off of Airport Boulevard and adjacent to the Peninsula Humane Society; constructing two new CMU pump station buildings including deep-foundation upgrades; installing new wet wells and trash racks; installing new electrical controls, SCADA, and PG&E transformers; installing backup power generators and Tier 4 emission components; installing new pump station outfalls to the SF Bay; and installing high-capacity pumps to increase the pumping capacity to 150,000 gpm at each of the Coyote Point and Poplar Avenue pump stations; updating electrical controls, correcting structural deficiencies; installing backup power generation; managing commissioning and startup of the two pump stations; installing trash capture devices; and constructing a temporary detour segment of the Bay Trail around the project locations and through the North Shoreview Neighborhood.
Gopi managed 4LEAF’s Team of sub consultants performing biological surveys and monitoring, cultural resource monitoring, and materials testing and special inspections. Gopi also coordinated with PG&E and other 3rd-party project stakeholders and managed the project’s grant reimbursement program.
Due to construction within the Bay and forebay, various agency permits were obtained including the Bay Conservation and Development Commission (BCDC), a California Department of Fish & Wildlife (CDFW) Lake and Streambed Alteration Agreement, the California Regional Water Quality Control Board (RWQCB), and the United States Army Corps of Engineers (USACE. Upon completion of the project, more than 2,000 homeowners in surrounding neighborhoods will apply for a Federal Emergency Management Agency (FEMA) flood insurance exemption. Final site mitigation included installing a riparian mitigation area along the permanently-altered streambed.
City of Pacifica
Wet Weather Flow Equalization Basin Project
Construction Manager
Gopi was 4LEAF’s Construction Manager for this $19 M project which includes a new 2.1-million-gallon wet weather equalization basin that was constructed to prevent discharge of untreated stormwater and sanitary sewer from the City’s sanitary sewer collection and conveyance system during peak storm events.
Key components of the project included construction of a perimeter 3-foot-wide slurry cutoff wall to between 60 and 70 feet below ground surface (bgs); excavation of 23,000 cubic yards (cyds) of soil to 50 feet bgs; installation of 70 micropiles, installation of temporary structural bracing during the excavation phase; construction of a 2-ft-thick concrete inner liner wall; installation of mechanical, electrical, and piping components; installation of 1,400 feet of 24-inch HDPE pipe and construction of two diversion structures; and bore and jack drilling of 200 feet of piping through existing easements between two residential homes. The project included extensive public outreach activities and all work was performed to be in compliance with the Mitigation Monitoring Reporting Program as required by the Mitigative Negative Declaration (MND) document prepared in accordance with the California Environmental Quality Act (CEQA).
3 of 4
Gopi Chandran
City of Sacramento Utilities Department
McKinley Water Vault Project
Project Manager
Gopi was 4LEAF’s Project Manager of 4LEAF’s Team providing Project Management, Construction Management, and Inspection Services for the City of Sacramento Utility Department’s $35M Water Vault project. The project was constructed to eliminate capacity-related sanitary sewer overflows (SSOs) in the City’s combined storm and sanitary sewer collection system during the rainy season. The project has three main elements: (1) a 6-million-gallon-capacity rectangular-shaped underground water storage vault, (2) diversion structures and conveyance piping, and (3) upgrades to the existing park infrastructure including a new public restroom facility, upgrade jogging path, and new sports field. The water vault and pipelines were constructed within McKinley Park and adjacent to established residential neighborhoods. 4LEAF’s Team was tasked with coordinating public outreach and maintaining public relations in conjunction with the City of Sacramento. 4LEAF also coordinated and ensured the contractor remained compliance with the various environmental mitigation measures. McKinley Park remained open and utilized by the community during active construction.
City of Pacifica
Balboa Way Repair Project
Construction Manager
Gopi was 4LEAF’s Construction Manager for this $2.2 M project that included restoration of the entire extent of the residential area of Balboa Way between Anza Drive and Arguello Boulevard as well as private driveways. The project consisted of the replacement / repair of approximately 27,300 square feet (SF) of roadway asphalt, replacement of approximately 5,170 SF of sidewalk including curb and gutter, replacement of 10 private driveways, construction of four ADA curb ramps, replacement of approximately 630 lineal feet (LF) of 8-inch-diameter high density polyethylene (HDPE) sanitary sewer pipe (SDR 17) by open trench, replacement of approximately 155 LF of 24-inch HDPE sanitary sewer pipe (SDR 17) by open trench, abandonment and relocation of approximately 720 LF of a 6-inch-diameter ductile iron water main line, replacement of approximately 90 LF of 18-inch reinforced concrete pipe (RCP) storm drain line with 18-inch HDPE (SDR 17) pipe by open trench, construction of three new sanitary sewer manholes, leak repair of seven existing sanitary sewer manholes, and re-establishing sanitary sewer lateral tie ins. Gopi worked closely with the Project’s Design Team to address field design changes to address field conditions.
The Project required extensive Public outreach and coordination with multiple City Departments and 3rdparty utility agencies and companies. All work was performed while meeting the health and safety requirements outlined in the San Mateo County Health Officer Order for COVID-19.
San Benito County On-Call Public Works Projects
Project Manager / Engineer
Gopi performed project management, cost estimating, field oversight and inspection tasks on 4LEAF various projects including:
Pacheco Creek Levee Repair Project
Gopi provided on-site project and construction management and inspections, contractor coordination and also managed stakeholder engagement. Project was a rapid response effort to repair and restore two levee breaches that occurred during the early 2017 storm season. In addition, Gopi was responsible for tracking budgets, addressing field change orders, approving additional scope and ensuring that projects adhered to the technical requirements. Project budgets were approximately $500,000.
4 of 4
Gopi Chandran
Lovers Lane Road Restoration Project
Gopi provided initial project scoping efforts, coordination with FEMA for emergency and permanent restoration cost recovery, coordination with County Engineers to develop technical specification and bids, and initial engineers estimates. Gopi inspected improvements within the Santana Ranch, Klauer, and Pacheco Creek Subdivisions, and PG&E Encroachment Permit Projects. Responsibilities included inspecting mass grading activities; the installation of storm drain inlets, pipes, manholes; concrete curb, gutter, and sidewalk; and AC pavement. Other responsibilities included developing solutions for emergency roadway, levee, slides and storm water repairs for areas damaged by the 2016/17 Winter storms and field locating culverts within the county and documenting their location on County’s GIS Program.
City of Mill Valley Miller Ave. Streetscape Project
Project Engineer
Gopi performed inspections on behalf of 4LEAF during the cold in-place recycling and AC paving operations for this $13.5 million project. Additional tasks performed included performing public outreach and coordination with local businesses and residents during the paving operations.
Jim Ewertsen, PE
Construction Manager
1 of 3
Experience Summary
Jim is a California-licensed Civil Engineer and has more than 29 years of experience in the field of construction. Throughout that time, he has performed at all levels of construction including serving as Principal Engineer of Record and preparing construction documents/drawings for more than 250 construction projects. Jim has performed Construction Management duties including managing submittals, reviewing RFI’s, reviewing and processing change orders, reviewing and approving contractor pay requests, reviewing and monitoring schedules, and dealing with stakeholders. He is well versed in Caltrans standards and working with multiple funding sources.
Jim’s project experience includes designing, managing, and inspecting projects including buildings, parking lots, underground utilities, entrance roads, hardscape/landscape, sidewalks/curb/gutter, and ADA ramps/paths of travel. He has also performed design and site inspection for underground sanitary sewer and storm water systems.
Jim has been responsible for all aspects of site civil engineering, architectural, and structural design. These projects include concrete tilt-up buildings, concrete masonry buildings, timber buildings, metal stud buildings, and all associated underground utilities. He has successfully managed design teams, worked through permitting with local agencies, and performed construction administration services.
Select Professional Experience
City of Sacramento Utilities Department
McKinley Water Vault Project
Construction Manager
Jim was 4LEAF’s Construction Manager of 4LEAF’s Team providing Project Management, Construction Management, and Inspection Services for the City of Sacramento Utility Department’s $35M Water Vault project. The project was constructed to eliminate capacity-related sanitary sewer overflows (SSOs) in the City’s combined storm and sanitary sewer collection system during the rainy season. The project has three main elements: (1) a 6-million-gallon-capacity rectangular-shaped underground water storage vault, (2) diversion structures and conveyance piping, and (3) upgrades to the existing park infrastructure including a new public restroom facility, upgrade jogging path, and new sports field. The water vault and pipelines were constructed within McKinley Park and adjacent to established residential neighborhoods. 4LEAF’s Team was tasked with coordinating public outreach and maintaining public relations in conjunction with the City of Sacramento. 4LEAF also coordinated and ensured the contractor Experience
29+ years
Education
Bachelor of Science Degree,
Civil Engineering California State
University, Sacramento
Graduate work in Structural
Engineering
California State University,
Sacramento
Registrations
Professional Civil Engineer,
State of CA
No. C.E. 57246
2 of 3
Jim Ewertsen, PE
remained compliance with the various environmental mitigation measures. McKinley Park remained open and utilized by the community during active construction.
Water Emergency Transportation Authority (WETA)
Central Bay Operations and Maintenance Facility, Alameda, CA (In Progress) Construction Manager
Jim served as 4LEAF’s Construction Manager acting as the Owner’s Representative on this $50M project.
The project consisted of constructing a 4-story maintenance building to house the maintenance department and operational staff, fueling system, large underground fuel storage tanks, and new utility infrastructure to the site. The maintenance facility will be utilized for O&M functions, including the fueling systems, fare collection, and preventative maintenance functions.
The project included a new marina in the San Francisco Bay to accommodate the regular maintenance and overhaul activities for the WETA ferry fleet. The water work portion of the project included demolition of old remnants of a wooden marina and piles, dredging the bay bottom to project design depths, and construction and installation of new concrete floating docks and piles. The Project was completed in fall 2018.
City of Cotati OLD REDWOOD HIGHWAY REHABILITATION
Construction Manager
Jim was the construction manager for this project that rehabilitated the Old Redwood Highway between East Cotati Avenue and Page Street, and added pedestrian features including new ADA-compliant sidewalk/curb/gutter, crosswalks, and ramps. As the on-site Construction Manager and Owner’s representative, Jim provided project coordination and communication; overseeing contractor activity, inspection, and material testing; and Caltrans/FHWA documentation for the project.
City of Cotati DOWNTOWN SPECIFIC AREA REVITALIZATION
Construction Manager
Jim was the Construction Manager for this street improvement project in downtown Cotati. The scope included the construction of pedestrian plazas, upgraded crosswalks, bike lanes, wider sidewalks, and improved landscaping. The project also rehabilitated the Old Redwood Highway and added pedestrian features, including slurry seal, edge and conform grinding, repaving, and the construction of new sidewalks, curbs, gutters and ramps. The project was federally funded and managed in accordance with Caltrans LAPM procedures.
City of Folsom, Environmental and Water Resources Department Rowberry Waldon Wastewater Odor Mitigation Project
Construction Inspector of Record
Jim served the City of Folsom as the Inspector of Record (IOR) on their Wastewater Odor Mitigation Project. The project consisted of an upgrade to an existing sewer system to resolve odor issues within a residential neighborhood within the City of Folsom. The upgraded system included installing approximately 1,800 lineal feet of a 21-inch-diameter underground PVC pipe to remove foul air from an existing underground sewer line and transferring that foul air to a new air handler/scrubber located in a new scrubber unit building. Jim’s duties included addressing the neighborhood resident’s issues and complaints, and ensuring traffic control measures and SWPPP compliance monitoring were implemented by the contractor.
3 of 3
Jim Ewertsen, PE
The project included trench excavation, backfill, compaction, and landscape and hardscape restoration including asphalt and concrete as well as accessible sidewalk access points. The project constructed a new scrubber building and pad and included installation of all scrubber components and controls, installation of new concrete vaults and dampers, as well as tie-ins of the new system to the existing sewer manhole locations.
Engineering Projects
Prior to joining the 4LEAF team, Jim provided engineering services and construction management on projects on numerous projects for local developers. He provided design services and provided inspection and resident engineer duties during the ensuing construction phase. He reviewed schedules, managed RFI’s and change orders, reported to stakeholders, and monitored contractor operations, safety and traffic control.
Jim’s projects have included warehouses and office buildings totaling 162,000 sq. ft., and associated entrance roads, sidewalks/curb/gutter, and parking lots. Jim has also designed numerous large steel and concrete buildings, seismic retrofits, and bridges.
Chris Bryden
Construction Manager / Inspector
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Experience Summary
Chris is a proficient construction project manager who has assisted in the oversight of multi-million-dollar construction projects with aggressive timelines and fluid and evolving project scopes. He is competent in Use Permit and Building Permit processes, AIA contract review, tracking RFI/submittals/daily logs using various cloud-based document control systems including Procore, facilitating OAC meetings, ensuring adherence to critical path schedules, coordinating communication between Owners, architects, general contractors, jurisdictions, consultants, and third parties. Through diverse life background and strong interpersonal skills, he has achieved tri-lingual fluency in English, Spanish, Russian, earned a master’s degree in psychology, successfully completed the United States Peace Corps (Ukraine), and has been a world-touring musician.
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City of Cupertino Public Works Department
De Anza Blvd and McClellan Road Intersection Improvements Project Construction Manager
Chris was 4LEAF’s Construction Manager for this $1.4M project that consisted of civil and traffic signal improvements including site demolition and potholing for existing utilities, installation of a bike lane median and ADA compliant sidewalks and ramps, relocation of underground utilities (storm drain and electrical), horizontal directional drilling and pulling conduit for new electrical conduit, construction of a traffic signal controller and cabinet, construction of new traffic and light poles, and performing AC paving and traffic striping. All work was performed within the existing City right of way. The project was constructed in high vehicle and pedestrian traffic areas and adjacent to numerous active businesses and required continuous public outreach during construction.
City of Cupertino Public Works Department
Wilson Park Basketball Court and Community Gardens Improvements Project Construction Manager
Chris was 4LEAF’s Construction Manager for these two City projects. The two adjacent projects were constructed concurrently by two different contractors. The Basketball project included performing lime treatment of court subgrade, court and adjacent walkway excavations, asbestos-containing pipe (ACP) remediation, paving and placement of concrete flatwork, storm drainage system modifications, installation of 10 ft. deep reinforced hoop footings, acrylic surfacing of the court, and landscape restoration (hydroseeding and irrigation adjustments). The Community Gardens project included installation of a new irrigation system, subgrade placement of geotextile fabric rodent entry, construction of new corrugated metal panel and wire mesh fencing, installation of 14 new planter boxes and two ADAExperience 8+ years
Education
B.A. in Philosophy
University of California, Davis, 2004
M.A. in In Arts Philosophy
California Institute of Integral
Studies, San Francisco, CA, 2011
Certifications
Project Management Professional
(PMP). No. 3242725. Project
Management Institute, May, 2022.
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Chris Bryden
compliant planter boxes, site appurtenances (Tuff Shed, benches, garden table), vehicular and pedestrian concrete flatwork, AC paving, and landscaping.
City of Cupertino Public Works Department
Orange Ave. Sidewalk Improvements Project
Construction Manager / Inspector
Chris performed construction management and inspection services on behalf of 4LEAF for this $1.8M project. The Project is located along a seven-block segment of Orange Avenue between McClellan Road and Stevens Creek Boulevard and includes demolition of existing hardscape surfaces; installation of sidewalk, curb, gutter, and planting strips; construction of storm drainage system modifications, landscape restorations, and associated improvements; pavement restoration and slurry sealing; and final traffic striping.
County of San Mateo Public Works Department
Coyote Point Recreation Area East Promenade Rejuvenation Project Construction Representative
Chris performed construction inspections and construction administration duties on behalf of 4LEAF for this $5.5M project. The project included constructing alterations to the shoreline and beach area facilities; enhancing shoreline protection features; constructing flood protection features; creating a larger beach area; demolishing existing restrooms and constructing new facilities; installing new storm drain catch basins and pipelines, new water lines, and irrigation piping; constructing concrete curb and gutters, performing cement treatment and stabilization of on-site soils, paving new parking lots, installing on-site detention basins, installing landscaping, and performing reconstruction of the eastern promenade area.
Chris was responsible for providing daily inspections and documenting job-related activities; monitoring and documenting the contractor’s work for adherence to contract plans and specifications; coordinating with San Mateo Parks and Recreation staff; monitoring the contractor’s storm water pollution prevention protection BMPs; coordinating 4LEAF’s subconsultant, CTS, for special inspections and materials testing; reporting all discrepancies requiring corrective actions to County of San Mateo staff; reviewing contractor monthly pay requests and make recommendations for payment; coordinating with San Mateo County Parks biologist for periodic inspections, ensuring contractor’s compliance during bird breeding/nesting season, and mitigating issues that may impact project progression; coordinating and assisting with a leadand asbestos-containing material survey that was performed by a 4LEAF subconsultant and assisting with developing suitable remedial action in a timely manner.
City of San Mateo
North Shoreview Flood Improvements Project
Construction Inspector
Chris performed construction inspections on behalf of 4LEAF for this $24M project that is being constructed to allow for more than 2,000 homeowners in surrounding neighborhoods to apply for a Federal Emergency Management Agency (FEMA) flood insurance exemption. The project includes constructing a temporary detour segment of the Bay Trail around the project locations and through the North Shoreview neighborhood; upgrading electrical controls, correcting structural deficiencies, installing backup power generation, installing new pump station outfalls, and increasing pumping capacities at the 3 of 3
Chris Bryden
Coyote Point and Poplar Ave. pump stations; raising a 1,300-foot levee segment; and installing a riparian mitigation area along the permanently-altered streambed.
Meadowood Resort Pool and Fitness Center Renovation Project Napa, CA
Project Manager / Assistant Project Manager
Prior to joining 4LEAF, Chris performed project management for this $27M design-build pool and fitness center renovation. He successfully managed the project from permitting to close out, processed general contractor pay applications and consultant invoices, managed budgets, performed close communication with ownership, performed change order reviews, oversaw field meetings, and performed tracking of drawing sets and as-builts. Chris oversaw all aspects of the general contractor’s and owner-supplied subcontractor’s work; ensured coordination and communication between the project team; participated in Owner, architect, and contractor meetings; and prepared and reviewed bid analyses.
Yountville Homeowners Association Roofing Project
Yountville, CA
Assistant Project Manager
Prior to joining 4LEAF, Chris performed project management for this $15M re-roofing project. He oversaw the roofing contractor’s daily activities; monitored schedules; prepared agendas for weekly meetings; performed punch item reviews; handled communications between all homeowners, the roofing contractor, and the HOA manager; and ensured day-to-day follow up of project issues and concerns.
Stonefield Condominium Fire Rebuild Project
Santa Rosa, CA
Assistant Project Manager
Prior to joining 4LEAF, Chris performed project management for this $25M rebuild after the 2017 Tubs Fire devastated the neighborhood. He helped coordinate the rebuild of 10 buildings (30 airspace condos); ensured compliance with covenants, conditions, and restrictions (CC&Rs); monitored phasing of work and all subcontractors; and reported to HOA board president.
Ramsey & Associates
Project Coordinator / Project Manager
Prior to joining 4LEAF, Chris was responsible for delivering multiple projects on time and on budget for key customers. As project manager, he worked with the project teams on developing cost estimates and budgets, schedules, preliminary and on-going project scope development, bid-analyses, at-risk and contingency planning, reporting, cash flow analyses, purchase order execution, invoice management and project closeout. Chris provided strong team management of several project coordinators, accounting, and administrative staff. As a project coordinator, Chris effectively supported project teams to deliver project goals and high customer satisfaction via preparing status reports, monitoring approvals process, order tracking and delivery, supporting general contractors, freight forwarding & warehousing initiatives, and vendor interface. Chris developed fluency in the procurement process and basic knowledge of all furniture, fixtures, and equipment product categories.
Roger Gross, C.C.M.
Construction Manager
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Experience Summary
Roger has more than 21 years of experience in the construction industry working as a construction manager, construction inspector, and project manager. Roger currently works on 4LEAF’s On‐Call contracts with the California Department of Parks and Recreation State Parks and the City of Folsom’s Community Development. Roger has been responsible for providing inspectorsfor each contract and managing the 4LEAF personnel on each project.
He has worked on historic buildings, as well as public works and transportation projects, recently providing project management and contractor procurement support on the Water Emergency
Transportation Authority’s Central Bay Operations Facility project. In addition to managing projectsin the field, Roger has worked in the design phase of construction projects; including helping prepare bid documents and managing the bid process.
Roger recently obtained his Certified Construction Manager certification.
He also holds a law degree which helps him negotiate with contractors, owners, and numerous local, county, and State agenciesto bring projects to fruition. Roger is extremely dedicated to getting positive results.
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Water Emergency Transportation Authority (WETA)
Central Bay Operations and Maintenance Facility, Alameda, CA Construction Manager
Roger served as the project manager on this $50M project. Roger helped the owner through the critical steps of design, delivery methods, and procurement. The project consisted of the construction of the 4‐ story maintenance building to house the maintenance department and operational staff, fueling system, large underground fuel storage tanks and new utility infrastructure to the site. The maintenance facility will house the O&M functions, including the fueling systems, fare collection, and preventative maintenance functions. Also included in the project is a new marina to facilitate the regular maintenance and overhauls of the WETA ferry fleet. The water work portion of the project will include demolition of old remnants of a wooden marina and piles, dredging the bay bottom to project design depths and construction and installation of new concrete floating docks and piles.
CA Department of Parks and Recreation ‐ Crystal Cove State Park – Restore Historic Cottages, Phase II Construction Manager/Inspector
Roger provided construction management/inspection services for this project that rehabilitated the historic cottages at Crystal Cove and included lead and asbestos abatement; the preservation and re‐use of original fabric, slopes and building pads stabilization, using landscaping and engineered retaining walls; life and safety improvements; ADA ramps and pathway modifications; and an upgraded infrastructure to Experience
21 years
Education
JD: University of Baltimore, School of
Law, 2002
BA Communications: California State
University, Sacramento, 1998
AA General Education: American River
College, 1995
Certifications
Certified Construction Manager
CMCI ID#: 3556
Affiliations
Member California State Bar #57491
APWA
Training
SWPPP Training
NPDES, Best Management Practices
and Erosion Control
Requirements. 12/09, 10/10
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Roger Gross, C.C.M.
meet the demands of the beach patrons. The project included lift stations, reconstructed Park entrance roadway, ADA parking stalls, sidewalk/curb/gutter, and replaced existing underground utilities.
CA Department of Parks and Recreation ‐ El Morro Conversion Project, Lifeguard HQ and Restrooms Construction Manager/Inspector
Roger provided construction management/inspection services for this project at Crystal Cove State Park on the coastline of Orange County. This was a high‐profile project with a great deal of public interest consisting of more than 38 acres and encompassed coastline, protected creek/river, bluffs and CA Highway 101. The project included the construction of all new roads, bike trails, pedestrian paths, roadway and pathway lighting, installation of all new underground utilities, including sewer, storm water lines and drainage inlets, manhole construction, sewer lift stations, new fire supply lines, domestic water supply lines, trenchless directional boring, and new signage installation.
One of the greatest project challenges was managing the compliance for the 38‐acre site‐wide SWPPP and BMP requirements to protect the river and ocean.
CA Department of Parks and Recreation
Governor’s Mansion SHP – Infrastructure and Habitability Improvements, Sacramento, CA Construction Manager
Roger provided construction management services on the historic renovation of the Governor’s Mansion in Sacramento, recently completed. The project involves preservation and remodel work on the 30‐room, Second Empire‐Italianate Victorian mansion built in 1877. Bringing the building up to code required extensive electrical and plumbing work. The work also includes fire suppression, heating and air conditioning systems. Habitability improvements include the redesign/remodel of the 1st floor kitchen, and the design/remodel of 1st floor butler pantry into an additional restroom.
Silver Level LEED items include: energy efficient HVAC system, water efficient appliances and fixtures including dishwashers, faucets, toilets, ice maker, showers and tubs, and energy efficient LED lighting fixtures. Gold LEED items being considered include: alternative energy vehicle charging station and solar panel electrical supplement.
San Francisco Parks and Recreation ‐ San Francisco Marina Yacht Harbor – West Harbor Renovation Construction Manager/Inspector
Roger provided construction management/inspection services for the $25 million renovation of the San Francisco Marina Yacht Harbor, West Harbor Renovation. Thisrenovation isthe first renovation of the San Francisco Marina in almost 50 years and will be completed in time for the highly anticipated 2013 America’s Cup in San Francisco. Rogers’s tasks included construction administration, document control, project controls and scheduling, quality control/quality assurance inspections, constructability review, materials testing, and inspector of record services.
Renovations in the West Harbor included two new breakwater segments; replacement and reconfiguration of the floating docks and slips to berth nearly 400 vessels; renovation of existing pump‐ out facility; construction of a guest dock and hand boat launch; maintenance dredging; code upgrades to the historic building housing the harbor office, restrooms and boater showers; and landscaping, site and public access improvements. The project also included new ADA pathways, bike and pedestrian trails and parking lot upgrades and stripping.
Matt Newton
Sr. Construction Inspector
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Experience Summary
Matt has more than 30 years of experience in the construction industry.
He offers 23 years of inspection experience working on storm, sanitary, street lighting, traffic signal capital improvements, and three years on residential development projects. Matt has inspected various underground utility installation methods including cut and cover, directional drilling, pipe bursting, and fusion welding of HDPE pipe. Matt also has seven years’ experience working in the City of San Jose Survey Department. As a Principal Construction Inspector with the City of San Jose, Matt took a supervisory role in training and mentoring new staff and City inspectors in using the Virtual Project Manager website to improve documentation for capital improvement program (CIP) projects. Matt excels at maintaining effective and positive communications between various project stakeholders, inspectors, project managers, and engineers to find solutions to unforeseen complications that may arise while working on construction and CIP projects.
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County of San Benito
On-Call Public Works Inspections
Senior Construction Inspector
Matt provided construction inspections for various County of San Benito projects under 4LEAF’s on-going On-Call Public Works CM and Inspection Services contract. Projects included numerous new residential subdivisions consisting of mass grading and new roadways, curb, gutter, sidewalk, and utilities. Other projects included directional drilling for Comcast Cable conduits; constructing detentions basins to collect and recycle rainwater, and emergency roadway and culvert repairs. Matt was responsible for providing daily inspections and preparing detailed daily inspection reports, monitoring and documenting the contractor’s work for adherence to contract plans and specifications, providing utility coordination, continually monitoring contractor’s traffic control to ensure compliance with various project traffic control plans, providing accurate measured quantities and reviewing pay estimates submitted by contractor and making recommendations to the County for payment, reporting all discrepancies requiring corrective actions to County staff, meeting with the contractor to review proposed work and schedule inspections, developing "punch list" items and following-up with corrective measures with County staff.
City of Los Altos
2020 Annual Paving and Slurry Seal Project
Senior Construction Inspector
Matt provided Construction Inspection services for the City on multiple streets as part of the City’s 2020 Annual Paving and Slurry Seal Project. The project’s scope of work included asphalt concrete (AC) pavement repairs including pavement milling and overlay, asphalt overlay on existing pavement, crack sealing and micro-surfacing, sidewalk and curb ramp upgrades, bike lanes, miscellaneous re-striping, installation of loop detectors, adjustment of utility covers, and other improvements. The project was performed on numerous streets in both residential and business areas throughout the City.
Experience
30 years
Certificates
Division IV Public Works Construction
Inspector – American Construction
Inspectors Association
Erosion Sediment Storm Water Inspector
Qualified SWPPP Practitioner (QSP)
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Matt Newton
Matt’s responsibilities included providing daily inspections and documentation of job-related activities; monitoring and documenting the contractor’s work for adherence to contract plans and specifications; providing continual review of plans and specifications; continually monitoring contractor’s traffic control to ensure compliance with project’s traffic control plan; providing accurate measured quantities and reviewing pay estimates submitted by contractor; collecting and maintaining digital photographs of all daily construction activities; performing public outreach by providing schedule and construction updates to residents and businesses; meeting with the contractor to review proposed work and schedule inspections; and developing "punch list" items and following up with corrective measures with the City’s staff.
City of San Jose
Various Projects
Principal Construction Inspector
Prior to joining 4LEAF, Matt was the City’s Principal Construction Inspector and worked to update the City’s Public Works Construction Inspector Guidelines, including inspection requirements on each phase of construction, project meetings, sign-in’s, tips, and project documentation. Matt trained the City’s staff in the use of Virtual Project Manager, a web-based inspection documentation program to improve project documentation and communication between contractor, inspector, and project manager. He worked with a team of inspectors to redefine roles and responsibilities for specific construction projects.
Senior Construction Inspector
Sanitary Sewer Section
Matt performed inspection services in the City of San Jose’s Sanitary Sewer Section which included storm drains, sanitary sewers, and electrical inspections. He has experience with many challenging Public Works CIP projects, such as the Silver Creek 30-in. Recycled Water Project, Alma Storm Pump Station Rehabilitation Project, Alma Storm Drain Improvements Project, Downer-Canoas Sewer Cleaning Project, 60-in. 1B interceptor, along with many sewer, street lighting, and traffic signal projects. Matt performed QA/QC inspections and corresponded with other City Inspectors, City Engineers, and contractors on the San Jose Airport’s Terminal A Improvement Project. Matt’s duties included verification of construction methods and materials being installed per plans and specifications, coordinated inspections performed by City of San Jose Code Inspectors, tracked quantities for billing, prepared pay letters, and managed public relations and safety on projects. He received several awards while in this position such as the Teamwork Award for the Forest Rosa Rehabilitation Project, Downer-Canoas Cleaning Project Award and Employee of the Quarter award.
Associate Construction Inspector
Roads and Bridges Section - CSJ Street Resurfacing program, and various other projects Matt was part of a team responsible for enforcing the project specifications, coordination of materials testing, and tracking quantities for payment.
Development Section - Residential and Commercial Improvements Matt inspected projects per plans and specifications constructing underground, roadway, street lighting, and traffic signals for residential tracts.
Engineering Tech I / II
Survey Section
Matt performed rodman and chainman procedures, minor survey calculations, and drafted topographic maps. He also performed surveys using total station or digital leveling equipment projects.
Mike Manning, QSP
Construction Manager/Inspector
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Experience Summary
Mike is a seasoned construction manager, inspector, and project manager with more than 29 years of experience on Capital Improvement Program (CIP) projects for numerous municipalities. He brings a diverse blend of technical expertise and construction management skills.
Mike’s project experience includes water/waste water treatment facilities, recycled and potable water systems, pipelines, tanks, pump stations, underground utilities, sanitary sewer pipelines, park renovations, and major street renovations.
Mike has managed, inspected, and performed oversight on projects for municipalities, water districts, and utility companies; and provided oversight of contractors working within city boundaries and city right-of-ways. As a certified QSP, and Certified Erosion, Sediment and Storm Water Inspector (CESSWI), Mike can monitor SWPPP compliance with the State of California Water Board’s General Permit for Construction Activities.
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City of Livermore Water Reclamation Plan Primary and Secondary Treatment Improvements Project Construction Inspector
Mike provided construction inspections on behalf of 4LEAF for the City’s $31M project that rehabilitation and upgrades to the primary and secondary wastewater treatment facilities including mechanical equipment replacement, structural concrete repair and coating, electrical motor control center replacements, and PLC consolidation.
City of Roseville Department of Parks, Recreation and Libraries Construction Manager / Inspector
Mike provided construction management and inspection services for city-wide parks and various streetscape projects under 4LEAF’s on call contract with the City. Mike inspected the installation of park infrastructure, play areas, restroom buildings, shade structures, parking lots, picnic areas, multi-use turf, site preparation grading, underground utilities, flat work and additional landscaping and irrigation. Mike also performed inspections for ADA improvements to recreation buildings, rehabilitation of a historic building, and the restoration of a community swimming pool. Mike was also responsible for reviewing plans and specifications, submittals, processing change orders, and in-charge of progress payments.
City of Folsom, Pump Station No. 1 Storage Basin Reuse Project Onsite Construction Inspector
Mike was a construction inspector for this project that repurposed the City's abandoned Pump Station No. 1 ByPass Pond/Detention Storage Basin (Storage Basin) so that it can be filled in, over time, with clean native soil from the City's water and sewer excavation jobs. Once filled, the facility will be returned to open space and let natural Experience:
29+ years
Education:
Caltrans – Local Assistance Resident Engineer
Academy –University of CA, Berkeley, 2007
Chabot Junior College
Public Works and
Construction Inspection Courses
Ohlone Junior College, Fremont Drafting
Certifications:
Qualified SWPPP Practitioner (QSP) Since 2011
#21329
Certified Arborist WE-2108A – since 1995
Certified Erosion, Sediment & Storm Water
Inspector (CESSWI) – since 2011 #1998
2015 Storm Water Quality Workshop – BT Consulting
2010 Prevailing Wage Law Certification – Lorman
Education Services
2003 Document training – Federal Aid
Construction Projects
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Mike Manning
vegetation take over.
City of Livermore, El Charro Specific Plan Infrastructure Project Project Manager / Inspector
Work for this $20M project included the extension of W. Jack London Blvd, eastbound on-ramp modifications from El Charro to I-580, widening of El Charro Road, domestic and recycled/potable water systems, storm/sewer system improvements, sewer pump station, joint utilities, construction of 9,500 ft. of HMP basins, multi-use trail, bridge, concrete culvert system, traffic signals, and landscaping and irrigation.
City of Livermore, Carnegie Park Rehabilitation
Project Manager / Inspector
Mike provided inspection on this project that included the removal and replacement of curb ramps, sidewalks, and street trees. It also included the restoration of the 100-year-old downtown flagpole. Along with inspection of this project, Mike developed plans and specifications. Mike met with the City’s Design Review Committee and the Planning Commission for approvals of the project.
Lake County, Clearlake Oaks Safe Routes to School and CDBG Sidewalk Project Onsite Construction Inspector
Mike was the on-site construction inspector on this ‘safe routes to school’ project that enhances a section of State Highway 20 and Foothill Boulevard to provide safe pedestrian walkways, bike lanes and decorative streetlights at intersections for East Lake Elementary School students. The total length of improvements is expected to be approximately 5,000 feet. The project included traffic calming measures such as new curbs, gutters, sidewalks, bulb-outs, bike lanes, pavement resurfacing, striping, landscaped areas, new lighting and traffic signage. The project included the relocation of some overhead utility lines. The project was federally funded with Community Development Block Grant funding and managed according to Caltrans requirements.
City of Livermore, WRP Filter Improvements
Project Manager / Inspector
This $5 million project improved the recycled water filtering process. The Project included; construction of a fivebay flocculation tank, and the separation and automation of the existing filter bays. Including; actuating valves, slide gates, and a new SCADA system.
City of Livermore, Downtown Sewer Improvements
Project Manager / Inspector
This $2 million project included the replacement of sewer mains; installation of PVC lined sewer maintenance holes, sewer lateral connections, street paving, curb ramps, slurry seal and pavement striping.
City of Livermore, Fire Station No. 9
Construction Inspector
Mike provided inspection on this $3.5M project that included the demolition of the existing Fire Station and construction of a new Fire Station, which included four crew rooms, captain’s office, apparatus bays, crew kitchen, break room, exercise room, and equipment shop. The project also included site grading, paving, and landscaping.
City of Livermore, Livermore Airport Admin Building
Inspector
Mike provided inspection on this $54M project that included the construction of a 9,000 sq. ft. building. Work included: administration offices, restrooms, pilots’ lounge, conference rooms, and a future restaurant space. The project also included site grading, parking lot improvements, and landscaping and irrigation.
Alex Lavrov
Public Works Inspector
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Experience Summary
Alex is an Engineer in Training (EIT) with more than 27 years of experience in the construction industry. His experience includes 20 years performing construction inspections on Transportation System and Public Works projects, and four years performing material testing and special inspections in support of Capital Improvement Program (CIP) projects.
His experience includes inspecting CMU buildings; electrical and MCC panels; pump system installations and commissioning; underground utility installations (sanitary sewer mains, laterals, and manholes; storm drain catch basins and piping; and electrical conduit, wiring, and components); utility vaults; backup generators; underground storage tanks; grading and earthwork; street restoration; traffic signal installations; and concrete curb, gutter, and sidewalks. Alex has excellent written and verbal communication skills and a proven track record of performing coordination with various project stakeholders to ensure a project’s successful completion.
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City of Menlo Park
Chrysler Stormwater Pump Sation Improvements Project
Construction Inspector
Alex is 4LEAF’s Construction Inspector for this $10.5 M project that includes constructing a new stormwater pumping facility including an underground wet well, a pump and motor room, electrical control room, engine / generator room, pumping equipment, electrical equipment and controls, automatic standby diesel engine generator with integral fuel tank, on-site storm drain improvements, water and fire protection services, site grading, demolition of old pump station and driveway and pavement improvements. The project requires extensive coordination with PG&E for the relocation of electrical switchgear and a transformer The Chrysler Pump Station is located immediately adjacent to META’s main campus which requires special considerations to minimize impacts to the adjacent buildings and inhabitants. The project is partially funded through a $5M grant from the Federal Emergency Management Agency (FEMA) through the Cal Office of Emergency Services (OES) and required compliance with federal grant requirements.
Alex is responsible for providing daily inspections and documenting job-related activities, monitoring the contractor’s compliance with requirements for off-site disposal of contaminated soil and groundwater, and monitoring and documenting the contractor’s work for compliance with contract plans and specifications.
Experience
27 years
Certificates and Training
Engineer In Training (EIT)
Radiation Safety and Use of Nuclear
Gauges
OSHA 10-Hour Safety Training
Caltrain Roadway Worker Protection
(RWP)
Education
B.S. Individualized Studies, 2002, Charter
Oak State College, New Britain, CT
A.S. Building Inspection Technology,
College of San Mateo, San Mateo, CA
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Alex Lavrov
County of San Mateo Public Works Department
Higgins Canyon Bridge at Mills Creek Embankment and Wingwall Repairs Project Construction Inspector
Alex was 4LEAF’s full-time on-site inspector for this $650,000 project that consisted of repairing the failing embankment and exposed wingwall of the bridge. Work performed consisted of constructing a soldier pile concrete lagging retaining wall with ground anchors, installing a wingwall underpinning system, removing an existing sacked concrete weir in the creek channel, installing and compacting backfill, and constructing drainage improvements including a concrete gutter with drop inlet and down drain. Work also includes installing a rock slope protection revetment with soil and plantings, and erosion control/slope protection. The project was covered under the County’s Routine Maintenance Program which includes permit coverage from many regulatory agencies and required compliance with the Mitigation Monitoring and Report Plan. Mills Creek is a perennial stream and the project team performed preconstruction surveys [nesting birds and bats, special plant species, special species (San Francisco garter snake, California red-legged frog, California tiger salamander, coho salmon, and steelhead trout)], and fish relocation.
Alex was responsible for providing daily inspections and documenting job-related activities (daily reports and photographs) and the contractor’s adherence to contract plans and specifications; coordinating with the project’s biologists for daily project sweeps; monitoring the contractor’s compliance with the project’s MMRP and storm water pollution prevention protection BMPs; coordinating with the various special inspection and materials testing subconsultants; and reporting all discrepancies requiring corrective actions to 4LEAF’s Construction Manager.
City of San Mateo
North Shoreview Flood Improvements Project
Construction Inspector
Alex was part of 4LEAF’s team performing construction inspections for this $24M project that was constructed to allow for more than 2,000 homeowners in surrounding neighborhoods to apply for a Federal Emergency Management Agency (FEMA) flood insurance exemption. The project included constructing a temporary detour segment of the Bay Trail around the project locations and through the North Shoreview neighborhood; upgrading electrical controls, correcting structural deficiencies, installing backup power generation, installing new pump station outfalls, and increasing pumping capacities at the Coyote Point and Poplar Ave. pump stations; raising a 1,300-foot levee segment; and installing a riparian mitigation area along the permanently-altered streambed.
During various phases of work, Alex performed inspections and observation of installation of micropiles; excavation, grading, and compaction of the levee; installation of structural rebar; concrete pours; installation and testing of 8-inch ductile iron piping; installation of 48-inch HDPE piping; construction of masonry block building and roof trusses; installation of various electrical conduits; installation and startup testing of the new pump station motor control center (MCC) panels and four axial pumps (each capable of 45,000 gpm flow); assisted in data collection during the pump station commissioning; and observed the switchover to the new SCADA system that was implemented. Alex also had daily interaction with biological monitors during various phases of work.
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Alex Lavrov
San Francisco Municipal Transportation Agency
Senior Construction Inspector
Prior to joining 4LEAF, Alex provided construction inspections for various San Francisco Municipal Transportation Agency (MUNI) CIP projects and ensured compliance with plans and specifications, applicable codes, and environmental and safety regulations. Projects included light rail track construction, overhead contact system, traction power, power substation renovations, building construction, roadway improvements, and ADA retrofits. Alex reviewed plans, specifications, and shop drawings for compliance during construction; verified quantities, dimensions, safety requirements, and quality of work; monitored labor, materials, and equipment associated with construction; provided oversight of construction testing to ensure quality assurance; reviewed project schedules and implemented inspection plans; coordinated construction activities; and participated in field meetings. Alex worked on various MUNI/BART projects that included installation of several thousand feet of underground and above ground electrical conduit (PVC, 4-inch HDPE, and up to 6-inch-diameter galvanized rigid conduit). Alex also observed all the electrical cable pulling associated with the electrical conduit work. Alex inspected LRV track construction including alignment, track gauge. These were on direct fixation and ballasted tracks. Inspected and documented OCS construction including supporting poles. Alex also inspected new pedestrian and LRV traffic signals.
San Francisco Department of Public Works
Construction Inspector
Prior to joining 4LEAF, Alex performed inspections for San Francisco Department of Public Works projects in the public right-of-way ensuring compliance with street use permits and confirming proper street restoration. Projects included PG&E gas service upgrades, San Francisco Water Department water service upgrades, traffic signal installations, and ADA compliant curb ramp installations. Alex monitored progress of work and provided quality assurance inspections in the public right-of-way including streets, sidewalks, sewer laterals, storm drain lines, manholes, underground storage tanks, electrical vaults, trench excavations, and maintenance repair projects. Alex worked on numerous street reconstruction and paving projects. Alex also established and maintained contacts with contractors, utility company representatives, various City agency representatives, and permittees. Components of the work included sewer lateral replacements, culverts, sewer mains (6 inch to 12-inch VCP) and larger size RCP up to 300 feet in length. Alex has overseen the installation of sewer manholes, and several hundred feet of ductile iron water main installation/relocation (8 inch to 12-inch diameter). Alex also inspected work performed by PG&E during multi-year low pressure gas line upgrades throughout the City of San Francisco.
San Francisco Department of Public Works Materials Testing Laboratory Materials Testing Technician
Prior to joining 4LEAF, Alex performed quality assurance testing of construction materials including concrete, reinforcing steel, asphalt concrete, coarse and fine aggregates, and soils; coordinated and oversaw the U.S. Department of Commerce Cement and Concrete Reference Laboratory (CCRL) inspection of the laboratory; coordinated safety tailgates and inspections as Safety Officer; and collected and interpreted engineering data in the laboratory.
Josh Pickett
Public Works Inspector
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Experience Summary
Josh has more than six years’ experience in the construction industry performing construction inspections, quality control inspections, and special inspections / materials testing on a variety of heavy civil engineering projects throughout the United States. His experience includes inspecting underground utilities (sanitary sewer pipelines including pipe bursting and open trench installations, storm drain lines, natural gas, domestic and reclaimed water lines, and electrical conduit); above-ground electrical lines; grading and earthwork; and bridge construction projects. Josh has excellent written and verbal communication skills and has experience with numerous computer software platforms including MS Office and SharePoint, Procore, and BlueBeam.
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City of Cupertino
Wilson Park Basketball Court Renovation and Community Gardens Improvements Projects Construction Inspector
Josh performed construction inspections for these two adjoining and concurrent projects. The Basketball project included performing lime treatment of court subgrade, court and adjacent walkway excavations, asbestos-containing pipe (ACP) remediation, paving and placement of concrete flatwork, storm drainage system modifications, installation of 10 ft. deep reinforced hoop footings, acrylic surfacing of the court, and landscape restoration (hydroseeding and irrigation adjustments). The Community Gardens project included installation of a new irrigation system, subgrade placement of geotextile fabric rodent entry, construction of new corrugated metal panel and wire mesh fencing, installation of 14 new planter boxes and two ADA-compliant planter boxes, site appurtenances (Tuff Shed, benches, garden table), vehicular and pedestrian concrete flatwork, AC paving, and landscaping.
Josh’s responsibilities included performing full-time inspection services and monitoring / documenting the contractor’s work for adherence to contract documents; maintaining thorough daily inspection reports and documentation of daily activities (daily reports and photographs); outreach with adjoining property owners and park patrons; continually monitoring the contractor’s contractors’ compliance with erosion control requirements; performing on-site coordination of materials testing and special inspections; and reporting all discrepancies requiring corrective actions to 4LEAF’s Construction Manager and the contractor.
Experience
6+ years
Certifications and Training
Radiation Safety and Use of Nuclear
Gauges
OSHA 30- Hour Safety Training
OSHA 10-Hour Safety Training
Confined Space Entry Training
ACI Grade I
Education
B.A. History, 2014, Reinhardt University,
Waleska, GA
Military Service
U.S. Army National Guard, Rank E-4, Fire
Team / Squad Leader while serving in
Afghanistan and Iraq.
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Josh Pickett
City of Watsonville
Green Valley and Freedom Blvd. Water and Sanitary Sewer Improvements Project Construction Inspector
Josh performed construction inspections supporting 4LEAF’s inspection team for this $3.24 project that consisted of installing approximately 2,625 linear feet of 14- to 18-inch potable DIP and PVC water pipeline (including associated valves, blow-off assemblies, service laterals, fire service, and fire hydrants) by opencut methods and approximately 3,000 linear feet of 8- to 10-inch HDPE sanitary sewer pipeline by open cut, slip line, and CIPP methods.
Josh’s responsibilities included performing public outreach with local businesses and residents; performing project documentation of daily activities (daily reports and photographs); monitoring and inspecting the contractor’s work for adherence to contract plans and specifications, continually monitoring the contractor’s traffic control measures to ensure compliance with the project’s traffic control plans; monitoring the contractors’ daily storm water protection; and reporting all discrepancies requiring corrective actions to 4LEAF’s lead inspector.
City of Daly City Mussel Rock Gabion Wall and Stormwater Maintenance Project Construction Inspector
Josh was 4LEAF’s Construction Inspector for this $2M project that included the removal and replacement of approximately 300 lineal feet of an existing gabion wall and associated earthwork and grading; relocating and covering landfill material onsite; cleaning out the existing silting basin and constructing a new berm structure and repairing a damaged drainage standpipe; performing emergency repairs and slope stabilization in a landslide area; replacing and rerouting the storm drain system from the upper landfill, installing HDPE pipe and connections, removing existing manholes / catch basins and installing new structures; resetting and replacing half-round corrugated metal pipe (CMP); cleaning existing CMP drainage channels and clearing existing sediment and vegetation along the channels; and performing final stabilization / hydroseeding of disturbed soil areas.
Josh’s responsibilities included providing daily inspections, preparing daily reports and photographic documentation of activities; monitoring and documenting the contractor’s work for adherence to contract plans, specifications, and approved change orders; monitoring the contractors’ daily storm water protection; coordinating special inspection and testing with the third-party materials testing and special inspection firm; reporting all discrepancies requiring corrective actions to 4LEAF’s Construction Manager; reviewing contractor monthly pay requests and providing feedback to 4LEAF’s Construction Manager for payment; and developing "punch list" items and following-up with corrective measures with 4LEAF’s Construction Manager.
City of San Mateo North Shoreview Flood Improvements Project Construction Inspector
Josh was a member of 4LEAF’s inspection team performing construction inspections for this $24M project that is being constructed to allow for more than 2,000 homeowners in surrounding neighborhoods to apply for a Federal Emergency Management Agency (FEMA) flood insurance exemption. The project includes constructing a temporary detour segment of the Bay Trail around the project locations and through the North Shoreview neighborhood; upgrading electrical controls, correcting structural deficiencies, installing backup power generation, installing new pump station outfalls, and increasing pumping capacities at the Coyote Point and Poplar Ave. pump stations; raising a 1,300-foot levee segment; and installing a riparian mitigation area along the permanently-altered streambed. During various phases of work, Josh performed inspections and observations of installation of micropiles, excavation and 3 of 4
Josh Pickett
compaction of the levee, installation of structural rebar, various concrete pours, installation and testing of 8-inch ductile iron piping, installation of 48-inch HDPE piping, and construction of a masonry block building and roof trusses.
City of Mountain View
Contract Construction Inspector
Prior to joining 4LEAF, Josh worked for a consultant as a Construction Inspector overseeing the completion of excavation permits for public and private utilities being installed in the City of Mountain View. He was responsible for setting up pre-construction meetings with contractors for reviewing City standards and reinforcing protocols for the work. Josh inspected the completed work and signed off excavation permits.
Utilities inspected included natural gas pipelines, domestic and reclaimed water lines, aerial and underground power line installations, storm and sewer pipelines. Josh served as an inspector for the MK Pipelines underground utilities demolition and installation of sanitary sewer pipelines for the Intuit Building along Bayshore Drive and Middlefield Road. The contractor used pipe bursting techniques to replace an 8-in. diameter vitrified clay pipe and replacement with HDPE pipe. Josh also performed inspections on the City’s behalf for Caltrans’ subbase resurfacing and paving for Hwy 237 and roadway improvement work and traffic control along El Camino Real.
Texas Department of Transportation, Houston, TX
Contract Quality Control Inspector I
Prior to joining 4LEAF, Josh worked for a consultant as a Quality Control Inspector for numerous State of Texas Department of Transportation (TXDOT) projects.
Highways and Bridges. Josh performed inspections during the casting and placement of girders, deck panels, and barriers for major state government projects and worked as a Quality Control (QC) Inspector at the largest precast plant in Texas overseeing daily operations for projects and all work for TXDOT. Tasks including preparing daily and monthly written reports; photo documentation of daily activities; performing inspections of precast and prestressed concrete components, rebar, and welding inspections; conducting pre pour inspections prior to concrete placement and ensuring rebar size, measurements and clearance covers were in compliance with project plans and specifications; monitoring concrete placements to ensure quality of mix design, air, temperature, and workability; performing post-pour inspections of all cast products to ensure no damages, defects, or abnormal cracking and swaps; and informing TXDOT staff for major issues or problems that occurred onsite.
Metro Area Interstate Highways 610, 10, and 45 Reconstruction Projects. Josh performed oversight of casting of girders, U beams, pilings, deck panels, Metal Stud Crete (MSC) Wall systems and retaining walls.
He inspected rebar in columns, girders, and footings to ensure it was installed with correct size and length, correct location, were installed with no rust or and pitting, and installed per the approved plans and specifications. Josh visually inspected the placement of concrete during pours for girders and beams for each line to ensure compliance with TXDOT specifications. He performed batch plant inspections to ensure batch was in accordance with TXDOT plans issued for that girder or beam or MSC wall. Inspected deck panels and barriers, coping on outside of bridge deck for all overpass structures to ensure rebar measurements and concrete were installed per specifications and TXDOT requirements.
Various State and Local Roadway Projects, Atlanta, GA
Consultant Construction Inspector II
Prior to joining 4LEAF, Josh worked for a consultant as a Construction Materials Testing and QC Inspector.
Josh performed inspections of roadway work per area standards and ensured that work was performed per the Georgia Department of Transportation and local requirements. He monitored grading and site 4 of 4
Josh Pickett
clearing work prior to vertical construction. He performed testing and sampling of roadway materials including asphalt, concrete, and soi; oversaw construction site work and conducted on-site field inspections; maintained detailed records of daily, weekly, and monthly job site activities; maintained detailed information on change in work and abnormal conditions observed during construction phases performed erosion control monitoring on a weekly basis for multiple job sites; routinely met with project engineers and general contractors to discuss job plans, phases, and work schedules; performed construction site assessments; performed records searches of sites. Josh also performed inspections for reinforced steel, structural placements, precast concrete, building pads, and foundations for the Atlanta Airport Business Park, the Emory Hospital, and several large retail development projects.
United States Army National Guard, Fort Riley, KS
Calvary Scout Team Leader
Josh performed reconnaissance and surveillance at various locations including Afghanistan and Iraq.
Clayton Jones
Public Works Inspector
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Experience Summary
Clayton Jones has more than 20 years’ experience in the construction industry performing construction inspections, quality control inspections, hydrographic surveying, and special inspections / materials testing on a variety of heavy civil engineering projects throughout California. His experience includes inspecting underground utilities (sanitary sewer pipelines, meters, storm drain lines, natural gas, domestic and reclaimed water lines, and electrical conduit); aboveground electrical lines; grading, soil and earthwork; highways, housing subdivisions, and waterside projects. Clayton has exceptional written and verbal communication skills, and is a dedicated individual driven to deliver quality inspections.
Select Project Experience
City of Cupertino Public Works Department
De Anza Blvd and McClellan Road Intersection Improvements Project Construction Inspector
Clayton was 4LEAF’s Construction Inspector for this $1.4M project that consisted of civil and traffic signal improvements including site demolition and potholing for existing utilities, installation of a bike lane median and ADA compliant sidewalks and ramps, relocation of underground utilities (storm drain and electrical), horizontal directional drilling and pulling conduit for new electrical conduit, construction of a traffic signal controller and cabinet, construction of new traffic and light poles, and performing AC paving and traffic striping. All work was performed within the existing City right of way. The project was constructed in high vehicle and pedestrian traffic areas and adjacent to numerous active businesses and required continuous public outreach during construction.
Green Valley Consulting Engineers
Construction Inspector
Prior to joining 4LEAF, Clayton performed civil infrastructure inspections on behalf of Green Valley Consulting on the following projects.
County of Marin County Instructure Road Seal Project. Clayton performed inspections for the road slurry seal and striping work on Sir Francis Drake Road, Pt. Reyes-Petaluma Road, Tomales Road, and Lucas Road.
Sonoma County Infrastructure Inspections. Clayton performed inspections for the Full- Depth Reclamation (FDR) and AC Overlay project that included AC paving, FDR, ditch maintenance, and striping for Neeley Road, Kennedy Road, Washinton School Road, Joy Road, East Todd Road, Wilson Lane, Lohrman Lane, and Cherry Ave.
City of American Canyon Housing Development Inspections. Clayton performed inspections of all underground utility installations and pressure and vacuum testing for water and sanitary sewer piping.
Experience
20+ years
Certifications and Training
Nuclear Gauge Operation and Radiation
Safety
Concrete Certification
SWPPP, QSP
MUNI Safety Training
Construction Management, ACOE
FEMA Disaster Inspector Training
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Clayton Jones
He also performed inspections for curb and gutter, sidewalks, and driveway aprons, as well as the Newell Road AC paving and restoration project. Clayton also served as an inspector for several PG&E projects, AT&T projects, warehouse, and school projects constructed in the City of American Canyon.
Tiburon Rule 20B Underground Project. Clayton was the Quality Assurance inspector for Tiburon performing inspections during trench excavation, PG&E conduit installation, and trench restoration and for construction of new sidewalks and AC paving.
Various City of Rohnert Park Projects. Clayton performed inspections for the new 1,200-home Vast Oaks Development project and the Rohnert Park Expressway Widening and improvements project that included construction of new underground utilities, curb and gutter, sidewalks, roadway construction (lime treatment of site soils, subgrade, and AC paving), and street light installation.
Various City of Santa Rosa Projects. Clayton performed inspections for numerous City utility projects including PG&E, AT&T, Verizon, CableCom, and Turn Around Communications for the cellular small cells being placed. He inspected the horizontal borings and street curb and gutter restoration. Clayton also was the resident inspector for the Village Station Bay Village Wildflower residential subdivisions, the Stony Point Road Underground Utility Project, and various other City civil infrastructure projects.
Construction Inspector – Various Construction Projects
Bay Area Rapid Transit (BART), Warm Springs Station Fremont, CA. As a contract inspector for the Allen Group, Clayton performed inspections for all retaining walls and sound walls that include reinforcing steel, concrete, and block wall construction. He also inspected the placement of aggregates, ballast, and tirederived aggregate (TDA) materials along the track alignment. He also performed inspections for new roads, parking areas, sidewalks, curbs and gutters, streetlights, underground vaults, irrigation systems, and environmental features.
Highway 29 Improvement Project, St. Helena, CA. Clayton performed inspections for new utility trenching and installation of utilities on the highway and private land belonging to wineries, businesses, and residential homes. He also performed soils compaction testing of placed materials using a nuclear gauge, and performed observation/documentation of pressure testing for natural gas laterals.
Hamilton Army Airfield Wetland Restoration Project & Levee Raising Project, Novato, CA. Clayton was the resident inspector for the levee & wetland project, performing soil classification using ASTM standards, soils compaction testing using a nuclear gauge and sand cones for levees, ponds, and separation berms.
Army Corps of Engineers Levee Projects. Clayton was the ASTM soils inspector for the Natomas Levee Improvement Project, Feather River Levee Project, Natomas Cross Canal South Levee Phase 2 Project, and the Garden Highway Levee Project. During this project, he performed soil logging and classifications, collected soil samples, and visually observing the material for clay or silt and sand content before mixing of the bentonite backfill.
Army Corps of Engineers Dredging QA Projects. Clayton was contracted through Pacific Northwest Inspection Services to perform quality assurance inspections for Army Corps of Engineers for Bay Area waterway dredging projects.
Chad Martin
Construction Inspector
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Experience Summary
Chad has more than 25 years of construction experience. Chad’s experience in the construction industry began in the trades gaining skills and knowledge in heavy equipment operations, concrete, asphalt, electrical, carpentry, HVAC, and plumbing. As a Public Works Inspector, Chad has inspected a variety of project components including storm drain, sanitary sewer, and potable water pipelines using open trench methods; asphalt paving; and sidewalk and driveway concrete work. Chad is also experienced in using the cloud-based document control system Procore. Chad owned and operated CCM Plumbing, Inc. for five years and performed all aspects of the business including client relations, marketing, hiring and training employees, and estimating.
Select Project Experience
Mid Peninsula Water District
Old County Road Waterline Improvement Project Phase 1
Construction Inspector
Chad is one of 4LEAF’s Inspectors for this $4.5M project that consists of replacing approximately 3,200 linear feet of 4- and 8-inch cast iron (CI) and 20-inch concrete cylinder pipe (CCP) transmission lines with construction dating back to the 1930s with new 8- and 20-inch polyvinyl chlorinated (PVC) pipe along Old County Road between Ralston Avenue and F Street, and a separate 450-foot section along Ralston Avenue between Old County Road and Elmer Street. The project includes demolition and abandonment of existing pipe and installation of new pipe, fittings, valves, fire hydrants, copper domestic service laterals, and reconnection of fire services to the new water main. Most of the work is being performed at night to accommodate necessary lane closures for construction.
City of Menlo Park
2023 Street Resurfacing Project
Construction Inspector
Chad performed construction inspections for the City’s 2023 Street Resurfacing Project for twelve (12) primary locations and four (4) bid alternate locations throughout the City of Menlo Park. The project’s scope of work included installing new sidewalks, curb and gutters, valley gutters, ADA curb ramps, and speed humps; and performing grinding, asphalt dig outs, AC overlays with hot mix asphalt, tree root repairs, utility cover adjustments, and traffic striping.
Education
B.S. Construction Management, May
2020, California State University,
Chico.
Training
10-hr OSHA Construction
HDPE Pipe (up to 8 inch) Welding
Certified, 1998
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Chad Martin
City of Pacifica
Balboa Way Repair Project
Construction Inspector
Chad was 4LEAF’s Inspector for this $2.2M street and utility repair project on Balboa Way between Anza Drive and Arguello Blvd. The improvements consisted of restoration of the entire extent of the residential area of Balboa Way between Anza Drive and Arguello Boulevard as well as private driveways. The project included the replacement / repair of approximately 27,300 square feet (SF) of roadway asphalt, replacement of approximately 5,170 SF of sidewalk including curb and gutter, replacement of 10 private driveways, construction of four ADA curb ramps, replacement of approximately 630 lineal feet (LF) of 8- inch-diameter high density polyethylene (HDPE) sanitary sewer pipe (SDR 17) by open trench, replacement of approximately 155 LF of 24-inch HDPE sanitary sewer pipe (SDR 17) by open trench, abandonment and relocation of approximately 720 LF of a 6-inch-diameter ductile iron water main line, replacement of approximately 90 LF of 18-inch reinforced concrete pipe (RCP) storm drain line with 18- inch HDPE (SDR 17) pipe by open trench, construction of three new sanitary sewer manholes, leak repair using grout injection and interior coating, pressure testing of seven existing sanitary sewer manholes, and re-establishing sanitary sewer lateral tie ins. Included installation of fire hydrants, and approximately 20 new water meters. Several water mains were connected using a ‘hot tap’ method and all potable water lines were disinfected and BAC-T testing conducted by 3rd party prior to use. Included removal and disposal of transite (asbestos containing ) pipe that was previous used for potable water.
Chad provided full-time inspections of the contractor’s activities to confirm work performed was in compliance with the plans and specifications, maintained detailed daily inspection reports and photo documentation, performed daily public outreach to local residents, scheduled special inspections and materials testing, and assisted 4LEAF’s Construction Manager with verifying quantities of materials for the contractor’s monthly pay applications.
City of Los Altos Fremont Ave. Street Rehabilitation Project Construction Inspector
Chad was 4LEAF’s Construction Inspector for the construction phase of the City’s Fremont Ave. Street Rehabilitation Project. The project included repairing the Fremont Ave. roadway surface between Grant Road and Stevens Creek Bridge. Work included traffic control; removal of existing vegetation in medians and roadway shoulders, griding and removal of the upper 1 ½ inches of asphaltic concrete and replacing with cold-in-place (CIR) asphalt; removing and resetting utility covers to match final grade; placing shoulder backing along edge of pavement; replacing traffic inductor loops; miscellaneous repairs to driveway entrances and installing traffic striping.
City of Pacifica Serra Drive Storm Drain Outfall Repair Project Construction Inspector
Chad was 4LEAF’s inspector who performed construction inspections and biological survey construction monitoring for this project that included the demolition and removal of the existing concrete spillway, headwall, and HDPE storm drainpipe; construction of a coffer dam to divert flows around the construction site; slope grading; construction of seven new reinforced concrete piers, concrete spillway, headwall, and wing walls; installation of new rip rap and new partially grouted rip rap energy dissipator; and site restoration. The project was completed along San Pedro Creek which is a perennial stream that flows through Pacifica. The project was constructed in conformance with U.S. Fish & Wildlife Streambed Alteration Agreement requirements. Existing fish or wildlife resources identified as potentially being 3 of 3
Chad Martin
adversely impacted included the California red-legged frog, the San Francisco dusky-footed woodrat, Steelhead – Central CA Coast DPS, the Western red bat, and nesting birds.
City of San Mateo North Shoreview Flood Improvements Project Construction Inspector
Chad performed construction inspections for this $24M project that was constructed to allow for more than 2,000 homeowners in surrounding neighborhoods to apply for a Federal Emergency Management Agency (FEMA) flood insurance exemption. The project included constructing a temporary detour segment of the Bay Trail around the project locations and through the North Shoreview neighborhood; upgrading electrical controls, correcting structural deficiencies, installing backup power generation, installing new pump station outfalls, and increasing pumping capacities at the Coyote Point and Poplar Ave. pump stations; raising a 1,300-foot levee segment; and installing a riparian mitigation area along the permanently-altered streambed. During various phases of work, Chad observed the installation of more than 200 micropiles, several large temporary cofferdams within the San Francisco Bay, sheet pile shoring, excavation and compaction of more than several thousand cubic yards of soil, installation of structural rebar, approximately 1,000 cubic feet of concrete pours, installation of 8-inch ductile iron piping, installation of 48-inch ductile iron discharge piping, and high voltage PG&E service transformer installation. Chad had daily interaction with biological and cultural/archeological monitors during various phases of work.
APPENDIX B
REDACTED EXAMPLES OF DOCUMENTS
PRE-CONSTRUCTION VISUAL SITE SURVEY
REPORT
DAILY FIELD REPORT
FINAL PUNCH LIST
{Name Redacted} Project Pre‐Construction Site
Conditions Survey